Resolution 04-020 Repealing & Replacing Employee Benefit Provisions - Holiday, Vacation, Leave •
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 04-020
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, REPEALING AND REPLACING RESOLUTION NO. 03-022,
SPECIFYING THE HOLIDAY, VACATION, AND LEAVE BENEFIT
PROVISIONS FOR CITY EMPLOYEES.
WHEREAS, the City Council desires to a adopt policies for city employees, including holidays,
vacation time and leave benefits afforded to City employees; and
WHEREAS, the policies and benefits stated in this Resolution are subject to annual review by
the City Council for the purpose of clarifying, modifying or deleting the same in order to serve the best
interest of the City as solely determined by the City Council pursuant to RCW 35A.1 1.020; and
WHEREAS, the employee benefits provided in this Resolution shall be applied equally to all
City employees unless provided otherwise through contract or other action of the City Council or City
Manager.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane
County, Washington,as follows:
Section 1. Holidays.
A. Pursuant to City Ordinance No. 13, regular full-time and regular
part-time employees shall receive the following paid holidays:
New Year's Day -January I
Martin Luther King - 3rd Monday In January
President's Day -3rd Monday of February
Memorial Day -Last Monday Of May
Independence Day -July 4
Labor Day - 1st Monday of September
Veteran's Day -November 1 I
Thanksgiving Day -4th Thursday of November
Day After Thanksgiving
Christmas Day - December 25
B. In the event a holiday falls upon a Sunday, the following Monday shall
be deemed to be the legal holiday. In the event the legal holiday falls on a Saturday, the preceding Friday
shall be deemed to be the legal holiday.
C. Regular part-time employees shall receive a pro rata share of their
compensation for each approved holiday.
D. If an employee is required to work on a holiday, the employee shall be
granted another day off during the month in which the holiday was celebrated or the employee shall
receive holiday pay rather than equivalent time off.
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E. When a holiday falls within a period of paid leave, the holiday shalt not
be counted as a leave day in computing the amount of Leave debited.
F. Non-exempt employees required to work on any designated holiday shall
receive the overtime rate of pay.
Section 2. Vacation Benefits,
A. Vacation leave is established for the mutual benefit of the City and the
employee. The purpose of vacation leave is to provide employees with adequate time away from work
and to provide the City with well-rested and efficient employees, but no vested right to vacation leave is
hereby guaranteed by the City. Vacation leave may be used as soon as it is accrued.
B. Regular full-time employees shall accrue vacation at the following rate:
initial hire through the fifth complete year of continuous employment - eight (8) hours per month; After
five (5) full years of continuous employment - ten (1 0) hours per month; After ten (10) full years of
continuous employment- twelve (I 2)hours per month_
C. Regular part-time employees shall accrue vacation leave on a pro-ram
basis. For example, if an employee works twenty (20) hours per week, vacation accrual shall be fifty
percent(50%) of the above amounts.
The maximum vacation accrual that will be paid upon separation or
carried forward at year end (December 3 I) shall be 360 hours_
E. When required to induce a highly experienced employee to accept
employment with the City of Spokane Valley; the City Manager is authorized to credit a maximum of
eighty.(80) additional hours of vacation leave to a prospective employee who has at least ten (10)years of
prior successful experience in a similar position for which the employee is being hired. The City
Manager may further establish the vacation accrual schedule as set forth in Subsection B.
Section 3. Sick Leave Benefits.
A. Sick leave is granted to regular employees to be used in cases of illness, 1
accident or other conditions which require medical treatment or supervision and require an employee to
be absent from work. Sick leave may be used to care for an employee's own health condition: a spouse's
health condition or.fora dependent child (including dependent step-child or foster child) under the age of
eighteen (18) with a health condition that requires treatment or supervision as more particularly
established in WAC Chapter 296-130. Sick leave may also he used for the care, treatment and
preventative health care of the employee and dependents.
B. Sick Leave has been established for the benefit of both the employee and
the employer, but no vested right to sick Leave is hereby guaranteed by the City. in the event that abuse of
sick leave is suspected, excessive absenteeism or tardiness occurs, or after three (3) consecutive days of
sick leave, an employee may be required to provide medical certification from his or her health care
provider. Abuse of sick leave or excessive absenteeism or tardiness may be grounds for disciplinary
action, up to and including termination.
C. Sick leave shall be accrued by regular full-time employees at the rate of
eight ( ) hours per month. Regular part-time employees shall accrue sick leave on a pro-rata basis. Sick
leave may be carried forward at year end, provided no employee may accrue more than seven hundred
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twenty (720) total hours of sick leave. After an employee has accrued 720 hours of sick leave, the
employee may convert up to ninety-six (96) hours of the sick leave to cash. For purposes of converting
sick leave to cash, each hour of accrued sick leave shall be paid out by valuing the same at 25% of the
employee's regular wage. For example, 96 hours of sick leave may be converted to 24 hours of regular
pay. Any payout will be included in the last pay period of the year.
D. An employee may use up to 24 hours of sick leave as bereavement leave
in the case of a death to a member of the employee's immediate family. "Immediate family" shall be
defined as spouse, mother, father, mother-in-law, father-in-law, children, sister, brother, daughter-in-law,
son-in-law, sister-in-law, brother-in-law, grandparents and grandchildren.
Section 4. Military Leave. A. Tn accordance with RCW 38.40.060 any employee who is a
member of the Washington National Guard or a federal reserve unit shall be entitled to time off with pay
for up to fifteen days during each calendar year while participating in officially ordered military duty. A
copy of the employee's orders shall be placed in the employee's personnel file. Military leave shall not
be deducted from vacation or sick leave.
A. Any military leave time required in excess of the fifteen days paid leave
authorized in paragraph A of Section 23 above shall be in conformace with the Uniformed Services
Employment and Reemployment Rights Act of 1994 (USERRA).
Section 5. Jury or Court Duty. A regular employee who is required to serve on a jury or as a
result of official city duties is required to appear before a court, legislative committee or quasi-judicial
body as a witness in response to a subpoena or other directive, shall be granted paid leave for the time that
the employee needs to be released from regular duties; provided, that the supervisor is promptly notified
of the conflict or if the employee is excused from the appearance such as for an afternoon. The employee
shall be entitled to his or her regular pay; provided, that the employee shall pay to the city any fee or
reimbursement received for such court or jury duty, up to the amount paid as paid leave.
Section 6. Leave without Pay. Upon approval by the City Manager, leave without pay may
be granted for a period not to exceed ten working days for illness, injury, educational purposes, or
additional vacation. Leave without pay may not be taken until an employee has exhausted his/her accrued
paid leave balances; provided however that at the sole discretion of the City Manager, paid leave balances
may be used in conjunction with leave without pay in order to minimize temporary impacts to employee's
insurance coverage.
Section 7. Leave of Absence Without Pay. At the sole discretion of the City Manager, an
employee may be granted a leave of absence without pay for a period of not less than two (2) weeks and
not more than twenty-six (26). Approval of such leave shall be in writing and signed by the City
Manager.No vacation or sick leave benefits or other fringe benefits shall accrue while an employee is on
leave of absence. The employee's anniversary date will be adjusted by the length of the leave granted.
Upon expiration of the leave of absence, the City may at its discretion reinstate the employee in the
position held at the time the leave was granted, offer the employee another available position, or take
other appropriate action. The employee's insurance coverage may be impacted. Terms of coverage shall
be in accordance with the City's insurance plan sponsor. A leave of absence without pay may not be
taken until an employee has exhausted his/her accrued paid leave balances; provided however that at the
sole discretion of the City Manager, paid leave balances may be used in conjunction with leave of absence
without pay in order to minimize temporary impacts to employee's insurance coverage.
Section 8. Family and Medical Leave. The City shall provide family and medical leave as
required under the applicable state and federal laws.
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Section 9. No Vested Rights. Nothing in this Resolution shall be deemed to vest a right or
interest in the benefits hereby granted by the City, and the City Council retains the right to change any
benefits or provisions of this ordinance at any time.
Section 10. Administration. The City Manager is authorized, directed and empowered to
develop and promulgate administrative policies, procedures, rules, forms and materials as needed to
implement the leave provisions adopted herein, and consistent with all related state and Federal laws, as
well as City ordinances and resolutions.
Section 11. Repeal of Resolution. The Council hereby repeals Resolution No. 03-022.
Section 12. Effective Date. This Resolution will take effect upon adoption.
Adopted this 29th day of June, 2004.
City of Spokane Valley
.r
Mic acl . eVlerning • •ayor
A
Sistine Bainbridge, ity Clerk
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