2012, 07-03 Study Session AGENDA
SPOKANE VALLEY CITY COUNCIL
STUDY SESSION FORMAT
Tuesday,July 3, 2012 6:00 p.m.
CITY HALL COUNCIL CHAMBERS
11707 East Sprague Avenue,First Floor
(Please Silence Your Cell Phones During the Meeting)
DISCUSSION LEADER SUBJECT/ACTIVITY GOAL
ROLL CALL
ACTION ITEMS:
1.Mayor Towey Mayoral Appointment of Planning Motion Consideration
Commission Vacancy
[public comment]
NON-ACTION ITEMS:
2. Cary Driskell Emergency Management Interlocal Discussion/Information
Agreement(DEM)Update
3. Scott Kuhta Comprehensive Plan Proposal CPA 05-12 Discussion/Information
Development Agreement
4.Mark Calhoun City Hall Construction Considerations Discussion/Information
5. Steve Worley Memorandum of Understanding with Discussion/Information
Spokane County Re 48th Avenue and
Sundown Court Pavement Repair
6. Carolbelle Branch City's Ten Year Anniversary Discussion/Information
7.Mayor Towey Advance Agenda Discussion/Information
8. Information Only (will not be discussed or reported): 2012 Street Preservation Projects Update
9.Mayor Towey Council Check-in Discussion/Information
10.Mike Jackson City Manager Comments Discussion/Information
ADJOURN
Note: Unless otherwise noted above, there will be no public comments at Council Study Sessions. However, Council always
reserves the right to request information from the public and staff as appropriate. During meetings held by the City of Spokane
Valley Council,the Council reserves the right to take"action"on any item listed or subsequently added to the agenda. The term"action"
means to deliberate,discuss,review,consider,evaluate,or make a collective positive or negative decision.
NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other
impairments,please contact the City Clerk at(509)921-1000 as soon as possible so that arrangements may be made.
Study Session Agenda,July 3,2012 Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 3, 2012 Department Director Approval: n
Check all that apply: n consent n old business ® new business n public hearing
n information n admin.report n pending legislation
AGENDA ITEM TITLE: Motion Consideration: Planning Commission Mayoral Appointment
GOVERNING LEGISLATION: Spokane Valley Municipal Code 18.10.
BACKGROUND:
There is currently one opening on the Planning Commission. That Commission position was formerly
held by Marcia Sands, who resigned her commission effective June 14, 2012. Ms. Sands has served on
the Planning Commission continuously since January 2006, and the City appreciates her dedication and
service.
This appointment will complete the unexpired term of Ms. Sands.
According to SVMC 18.10, members of the Planning Commission shall be nominated by the Mayor and
confirmed by a majority vote of at least four members of the City Council. Planning Commissioners shall
be selected without respect to political affiliations, and shall serve without compensation. Terms shall be
for a three-year period and shall expire on the thirty-first day of December. A vacancy announcement
was posted on the City's webpage, and was published in the Spokesman Review and in the Valley News
Herald. The deadline to submit an application was 4:00 p.m. Friday, June 29, 2012; and once the
deadline passed,copies of all applications were distributed to each Councilmember.
Mayor Towey will announce his recommendation for this appointment at the July 3,2012 meeting.
OPTIONS:
1. Approve the Mayor's Recommended Appointment
2. Choose not to approve
3. Take other action deemed appropriate by council.
RECOMMENDED ACTION OR MOTION: "I move to confirm the Mayor's recommended
appointment of to the Planning Commission to complete the unexpired term
of the recently vacated position,which term expires December 31,2012.
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Mayor Towey
ATTACHMENTS
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 3, 2012 Department Director Approval:
Check all that apply: [' consent ❑ old business [' new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Draft "Interlocal Agreement for Emergency Management" with Spokane
County and other municipalities in Spokane County
GOVERNING LEGISLATION: RCW 39.34
PREVIOUS COUNCIL ACTION TAKEN: Adoption of prior agreement in 2005; administrative
report on emergency management by Tom Mattern May 1, 2012; information only item June 26,
2012.
BACKGROUND: The City has been a party to the regional interlocal agreement for provision of
emergency management services since 2003. The agreement is reviewed from time-to-time for
appropriate revisions by the Emergency Management Advisory Council (EMAC). The EMAC
recommended various changes to the interlocal agreement.
A copy of the proposed Interlocal Agreement for Emergency Management is attached. This
draft has a number revisions from the existing agreement.
Tom Mattern, the Deputy Director of Emergency Management Services provided a PowerPoint
to the Council on May 1, 2012 giving an overview of what the Department does. During that
presentation, Council asked whether the Department could be renamed from the "Spokane
City/County Department of Emergency Management" to the "Spokane Regional Department of
Emergency Management" in the interest of accurately identifying the breadth of agencies
partnering in the agreement. The proposed draft from the Department instead proposes to
change the name to the "Greater Spokane Department of Emergency Management" but to
shorten that in actually referring to the Department, which would be publicly known as and
referred to as the "Spokane Department of Emergency Management."
OPTIONS: (1) Place on future agenda for discussion as drafted; (2) request additional
amendments to the proposed draft.
RECOMMENDED ACTION OR MOTION: Consensus to place the draft Interlocal Agreement
for Emergency Management services on a future agenda for motion consideration.
BUDGET/FINANCIAL IMPACTS: None additional
STAFF CONTACT: Cary Driskell, City Attorney; Mike Jackson, City Manager
ATTACHMENTS: Proposed draft Interlocal Agreement for Emergency Management
Return to: Daniela Erickson,Clerk of the Board
Board of County Commissioners
1116 W.Broadway
Spokane,Washington 99260
INTERLOCAL AGREEMENT
FOR EMERGENCY MANAGEMENT
THIS INTERLOCAL COOPERATION AGREEMENT is made by and among the
City of Spokane, a Washington State municipal corporation,having offices for the transaction
of business at 808 West Spokane Falls Boulevard, Spokane, Washington 99201, hereinafter
referred to as the"CITY,"the City of Spokane Valley,a municipal corporation of the State of
I Washington, having offices for the transaction of business at the Redwood Plaza, 11707 East
Sprague Avenue, Suite 106, Spokane Valley, Washington 99206, hereinafter referred to as
"SPOKANE VALLEY," City of Medical Lake, a municipal corporation of the State of
Washington, having offices for the transaction of business at 124 S. Lefevre, P.O. Box 369,
Medical Lake,Washington 99022,hereinafter referred to as"MEDICAL LAKE,"the Town of
Millwood,a municipal corporation of the State of Washington,having offices for the transaction
of business at 9103 East Frederick, Millwood, Washington 99206, hereinafter referred to
"MILLWOOD," the Town of Fairfield, a municipal corporation of the State of Washington,
having offices for the transaction of business at Town Hall,P.O.Box 334,Fairfield,Washington
99012,hereinafter referred to as"FAIRFIELD,"the Town of Latah a municipal corporation of
the State of Washington,having offices for the transaction of business at P.O. Box 130,Latah,
Washington 99018,hereinafter referred to as"LATAH,"the City of Liberty Lake,a municipal
corporation of the State of Washington, having offices for the transaction of business at City
Hall,22710 East Country Vista Drive,Liberty Lake,Washington 99019,hereinafter referred to
as "LIBERTY LAKE," the Town of Rockford, a municipal corporation of the State of
Washington,having offices for the transaction of business at Town Hall, 20 West Emma,P.O.
Box 49, Rockford, Washington 99030, hereinafter referred to as "ROCKFORD,"the Town of
Spangle,a municipal corporation of the State of Washington,having offices for the transaction
of business at P.O. Box 147, Spangle, Washington 99031, hereinafter referred to as
"SPANGLE,"the City of Cheney, a municipal corporation of the State of Washington,having
offices for the transaction of business at General Office, 609 Second, Cheney, Washington
99004, hereinafter referred to as "CHENEY," the City of Airway Heights, a municipal
corporation of the State of Washington, having offices for the transaction of business at City
Hall, 1208 South Lundstrom, P.O. Box 969, Airway Heights, Washington 99001, hereinafter
referred to as "AIRWAY HEIGHTS," the City of Deer Park, a municipal corporation of the
Page 1 of 14
State of Washington,having offices for the transaction of business at City Hall, 316 Crawford,
Box F,Deer Park, Washington 99006,hereinafter referred to as"DEER PARK,"the Town of
Waverly,a municipal corporation of the State of Washington,having offices for the transaction
of business at 255 North Commercial, P.O. Box 37, Waverly, Washington 99039, hereinafter
referred to as "WAVERLY," and Spokane County, a political subdivision of the State of
Washington, having offices for the transaction of business at 1116 West Broadway Avenue,
Spokane, Washington 99260, hereinafter referred to as the "COUNTY," jointly hereinafter
referred to as the"PARTIES=or individually referred to as a"PARTY".
WITNESSETH:
WHEREAS, pursuant to chapter 39.34 RCW, local governments may jointly exercise
their powers, privileges and authorities through the execution of Interlocal Cooperation
Agreements in order to make the most efficient use of their powers by enabling them to
cooperate with other localities on a basis of mutual advantage and thereby provide services and
facilities in a manner and pursuant to forms of governmental organization that will accord best
with geographical,economic,population,or other factors influencing the needs and development
of local community;and
WHEREAS,pursuant to RCW 38.52.070,two or more political subdivisions may join in
the establishment and operation of a local organization for emergency management services.The
City of Spokane, City of Spokane Valley, City of Medical Lake, Town of Millwood, Town of
Fairfield, Town of Latah, City of Liberty Lake, Town of Rockford, Town of Spangle, City of
Cheney,City of Airway Heights,City of Deer Park,Town of Waverly,and Spokane County are
authorized and directed to establish local organizations for emergency management;and
WHEREAS, the PARTIES entered into an agreement in 2005 entitled "Amended and
I Reinstated Interlocal Agreement for Emergency Management Services" under which they
reduced to writing their respective obligations concerning the maintenance of the Department of
Emergency Management("DEPARTMENT'). The PARTIES now desire to modify and restate
that agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants contained
herein, and as authorized under chapter 39.34 RCW and chapter 38.52 RCW, the City of
Spokane City Council,City of Spokane Valley City Council,City of Medical Lake City Council,
Town of Millwood Town Council, Town of Fairfield Town Council, Town of Latah Town
Council,City of Liberty Lake City Council,Town of Rockford Town Council,Town of Spangle
Town Council,City of Cheney City Council,City of Airway Heights City Council,City of Deer
Park City Council,Town of Waverly Town Council and the Spokane County Board of County
Commissioners(BOCC)hereby agree as follows:
SECTION NO.1:GREATER SPOKANE DEPARTMENT OF EMERGENCY
MANAGEMENT
The Spokane Department of Emergency Services,as created under the joint Resolution No.79-
1 0873, will hereby be known as thebe the "Greater Spokane Department of Emergency
Page 2 of 14
I Management"hereinafter to be known as and referred to as Spokane Department of Emergency
Management,"DEPARTMENT' / Comment[CD1]:The County elected to not
make changes we requested regarding it being the
"Spokane Regional Department of Emergency
Management".
SECTION NO.2: COMMITMENT
The PARTIES agree to be fully committed to the Emergency Management Program and provide
the resources necessary for the DEPARTMENT to carry out the Emergency Management
Mission. The PARTIES agree that they are each responsible for individual department
emergency preparedness. The PARTIES agree to participate in collaboration,dialog,planning,
and exercises with the DEPARTMENT to assure readiness in event of disaster or major
emergency. This statement of commitment flows from the PARTIES down to the individual
I employees for the safety of life,property,and the environment of Spokane County.
SECTION NO.3: TERM
I The term of this Interlocal Agreement(Agreement)shall commence as of the last date executed
by the PARTIES hereto and shall continue until terminated as provided for hereinafter.
SECTION NO.4: PURPOSE
I It is the purpose of this Agreement to continue the combined efforts of CITY and COUNTY as
originally developed in documents executed under Joint Resolution No.79-0873, Joint
Resolution No. 96-0991, and as amended in Resolution No. 04-0689, and Resolution No. 05-
0781, in order to establish and operate, pursuant to RCW 38.52.070, a local organization for
emergency management in accordance with the Washington State Comprehensive Emergency
Plan and Program. This Agreement is to provide for the effective and economical preparation
for and coordination of emergency functions,other than functions for which military forces are
primarily responsible,and to mitigate,prepare for,respond to,and recover from emergencies and
disasters,and to aid victims suffering from injury or damage,resulting from emergency disasters
caused by all hazards, whether natural or man-made, and to provide the opportunity for
coordination and support of search and rescue operations.
SECTION NO.5: DUTIES AND RESPONSIBILITIES OF THE DEPARTMENT
The DEPARTMENT shall office at the Spokane Fire Training Center, 1618 N.Rebecca Street,
Spokane, Washington 99217, until the PARTIES, by mutual agreement, decide upon a new
location.
The DEPARTMENT,in addition to having those duties as enumerated in RCW 38.52.070,shall
also have the following responsibilities:
(a) Facilitate a coordinated planning process integrating emergency management
plans to include: federal, state,local governments,individual city and county
departments, neighborhood, individual citizens, schools and the private
sector;
Page 3 of 14
(b) Conduct a comprehensive internal assessment and evaluation of emergency
plans, equipment and personnel proficiency through a program of regular
exercises;
(c) Acquire and maintain emergency management facilities and equipment;
(d) Facilitate programs that enable people, governments, communities and the
private sector to minimize and recover from immediate and long term impacts
of disasters;
(e) Facilitate the identification, development, implementation and evaluation of
mitigation strategies and activities to reduce vulnerability to the effects of
disasters;
(f) Provide timely and accurate emergency Mmanagement information to the
PARTIES;
(g) Participate as requested with the Spokane County Emergency
Communications Policy Board to assist the public in Spokane County to
easily, rapidly, and accurately access emergency police, fire, and medical
assistance during time of a disaster;
(h) Effectively and efficiently train DEPARTMENT staff to coordinate
emergency management resources,programs,functions and systems;
(i) Propose coordinated legislation, ordinances, and local laws to improve the
safety of people,governments and the private sector;
(j) Coordinate a cooperative effort of federal, state, and local governments,
neighborhoods, schools, individual citizens, individual city and county
departments and private sector to educate the public in emergency and
disaster preparedness;
(k) Coordinate facilities and resources to assist federal, state, and local
governments to effectively and efficiently respond to emergencies and
disasters;
(1) Work in cooperation with federal, state, and local governments, and the
private sector to realize, develop and maintain a network of survivable
emergency telecommunications and warning systems;
(m)Facilitate a partnership of federal,state,and local governments and the private
sector that provides "All Hazards" emergency management training for
emergency coordination and management level personnel;
Page 4 of 14
(n) Participate in various group meetings for situational awareness and
dissemination of overall emergency management system efforts;
(o) Establish,train and maintain a volunteer cadre that can be mobilized in case
of search and rescue missions,emergencies and/or disasters;
(p) Prepare, monitor, administer and evaluate the DEPARTMENT'S annual
budget;
(q) Participate in and attend related emergency management conferences,
seminars,training and education;and
(r) Coordinate the receipt,distribution and accountability of grant or other funds
made available to local and regional agencies through the DEPARTMENT.
SECTION NO.6: PROPERTY AND EQUIPMENT
All equipment owned or subsequently purchased by the DEPARTMENT shall be owned by the
DEPARTMENT and shall be disposed of upon termination of the DEPARTMENT as the
PARTIES may mutually agree.
SECTION NO.7: EMERGENCY MANAGEMENT POLICY BOARD(EMPB)
There shall be an Emergency Management Policy Board ("EMPB") established. The EMPB'S
function shall be to provide Emergency ManavmentDEPARTMENT policy guidance, budget
review and approval recommendation based on the goals, objectives and expense prioritization
developed by the Emergency Management Operations Group ("EMOG") as it relates to the
DEPARTMENT in support of the overall Spokane emergency management system. The EMPB
shall be composed of financial stakeholders. The EMPB shall be made up of the following and
where appropriate, appointed by their respective appropriate elected officials: Two
representatives from the City of Spokane, one representative from each city/town with a
population of greater than 10,000, Spokane County Chief Executive Officer, and cities/towns
with a populations over 1,000 and less than 10,000 shall appoint one representative which shall
be selected by the mayors of those cities and towns.association. One representative of the
Emergency Management Operations Group and the Local Director of the DEPARTMENT will
serve as non-voting members of the EMPB.
A majority of EMPB members will constitute a quorum. EMPB will assist, advise and
collaborate with the Local Director and Deputy Director of the DEPARTMENT in the
I development of service levels, resulting budget, emergency plans and training. EMPG gshall
meet,at minimum,bi-annually(June and October)and the Local Director shall serve as chair.
SECTION NO.8: EMERGENCY MANAGEMENT OPERATIONS GROUP
There shall be established an Emergency Management Operations Group(EMOG).
Page 5 of 14
The primary responsibility of the EMOG is to identify and foster a collaborative approach to
identify and support a community-wide emergency management system, identify strengths,
weaknesses and gaps and develop goals and objectives and prioritized strategies. The EMOG
will address mitigation,preparedness,response and recovery across all aspects of the Emergency
Management System. The EMOG, through insight from their respective disciplines and work
groups,will establish goals and priorities for the Emergency Management System and establish
sub-committees (Teams) i.e.; training and exercise, and planning, as needed. The established
recommendations and priorities will be brought forth to the EMPB for DEPARTMENT financial
consideration and jurisdictional/departmental support.
The EMOG shall be comprised of representatives appointed by letter from their respective
disciplines: Two representatives from emergency management, two representatives from law
enforcement, two representatives from fire service, one representative from public health, a
representative from public works will be solicited by the EMOG and a representative from the
private sector, solicited from the Business Continuity Advisory Group through Greater Spokane
Incorporated. Non-voting representatives may be added to the EMOG at the discretion of the
EMOG.
In the event of an activation of the Emergency Coordination Center,the respective public agency
members or their designated alternates will respond as requested and fulfill the responsibility as a
member of the Multi Agency Coordination Group (MAC) for prioritization and allocation of
critical resources to support incident needs and provide for the continuity of operations for
continued public services. Additional MAC group members may be solicited at the discretion of
the Chair of the MAC Group based on event needs.
The EMOG shall meet at least quarterly. Additional meeting can be called for by any
representative of the EMOG through the Chair. The Local Director shall serve as Chair of the
EMOG.
SECTION NO.9: FUNDING
The Local Director or Deputy Director shall annually prepare a budget for operation of the
DEPARTMENT. The annual budget shall be submitted to the EMPB for review approval and
submitted to the BOCC for fmal adoption.
The budget shall include all costs of maintenance and operation of its offices at 1618 N.Rebecca
Street and 1121 W. Gardner Avenue, Spokane, Washington plus Countywide and Sheriff
Departmental indirect costs from the Law Enforcement Cost Allocation Plan. The annual budget
once approved by the EMPB and adopted by the BOCC shall be allocated among the PARTIES
in the same proportionate share as their populations are to the total population of Spokane
County. For the purpose of calculating populations, the COUNTY shall have that population
assigned to the unincorporated area of Spokane County. Provided, however, the COUNTY
agrees to pay the budget allocation assigned to all cities and towns that are a part of this
Interlocal Agreement and have populations of less than 1,000. The PARTIES agree to use the
population figures as prepared and published by the Washington State Office of Financial
Management as of April 1s`of the calendar year prior to the budget year. The COUNTY agrees
Page 6 of 14
to prepare and provide to all PARTIES on or before October 31st a projected budget and cost
sharing for the DEPARTMENT for the following year. Additionally, the COUNTY agrees to
prepare and provide to all PARTIES on or before December 1s`a fmal budget and cost sharing
for the DEPARTMENT for the following year for each year this Agreement is in effect,
Attachment A provides a contract calculation sample based on the 2012 budget.
The Spokane County Chief Executive Officer will submit quarterly invoices (due and payable
upon receipt) in March, June, September and December each year to the PARTIES with
populations greater than or equal to 1,000. With the exception of the City of Spokane Valley
which will be billed monthly.
At the end of each calendar year,using the population methodology and actual DEPARTMENT
costs plus Countywide and Sheriff Department indirect costs from the Law Enforcement Cost
Allocation Plan, the County will re-compute each PARTY'S actual cost share. Annual
adjustments will be made on or before October 31st of each year based on actual expenditures
for the previous year. In the event that the PARTIES were over billed during the previous
calendar year,they will receive a credit to be applied to the next billing statement. Indirect costs
charged by the County included as a result of this Agreement will be detailed to the EMPB on an
annual basis. Upon review of indirect costs and/or settle and adjust jurisdictional costs may be
disputed by a PARTY. In the event there is disputed charges and/or settle and adjust,the amount
billed/paid will be paid until such time the dispute is resolved. In the event that a PARTY is no
longer a signatory to this Agreement,it will be reimbursed. In the event that the PARTIES were
under billed during the previous calendar year,they will be responsible for paying such debit in
the next billing cycle. In the event that a PARTY is no longer a signatory to this Agreement,it
will be responsible for paying any billing within 30 calendar days. At its sole discretion, any
PARTY who financially pays a portion of the annual DEPARTMENT budget in the case of over
billing, or in the sole discretion of the COUNTY, in the case of an under billing, the Pafty
PARTY may request interest on such amount based on the lost interest earnings had the under
billing amount been invested since the end of the calendar year to the date of determination in
the Spokane County Treasurer's Investment Pool or the over billing amount been invested since
the end of the calendar year to the date of determination in the Washington Cities Investment
Pool.
SECTION NO.10: INDEMNIFICATION
The PARTIES agree that the DEPARTMENT,all of its employees,to include the Local Director
and Deputy Director, shall be provided liability Insurance coverage through the COUNTY'S
Joint Liability Insurance Policy with the Washington Counties Risk Pool for errors, omissions
and sole negligence and workers compensation coverage through the COUNTY'S Self-insured
Workers Compensation
Each PARTY further agree that the COUNTY shall be responsible for any liability,loss,cost or
expense claimed by third parties for property damage and bodily injury,including death,caused
by any act or omission attributed to the DEPARTMENT,its employees or agents in connection
with this Agreement.
Page 7 of 14
Each PARTY shall be responsible for its own wrongful and negligent acts or omissions,or those
of its officers, agents, or employees to the fullest extent required by law, and shall indemnify,
defend, and hold the other PARTY PARTIES harmless from any such liability. In the case of
negligence of more than one PARTY,any damages allowed shall be levied in proportion to the
percentage of negligence attributable to each Party PARTY and each Party PARTY shall have
the right to seek contribution from the other PaPARTIES in proportion to the percentage of
negligence attributable to the other PARTIES .
SECTION NO.11: RELATIONSHIP OF THE PARTIES
For the purpose of this section,the terminology"COUNTY" shall also include the Sheriff. The
PARTIES intend that an independent contractor relationship will be created by this Agreement.
The COUNTY shall be an independent contractor and not the agent or employee of the other
PARITES PARTIES and are interested only in the results to be achieved and that the right to
control the particular manner, method and means in which the Services are performed is solely
within the discretion of the Sheriff Any and all employees who provide services to the PARTIES
under this Agreement shall be deemed employees solely of the Sheriff The SHERIFF shall be
solely responsible for the conduct and actions of all employees under this Agreement and any
liability that may attach thereto. Likewise, no agent, employee, servant or representative of any
PARTY shall be deemed to be an employee, agent, servant or representative of the Sheriff or
COUNTY for any purpose.
SECTION NO.12: INITIATIVES AND LOCAL BUDGET REDUCTIONS
The PARTIES recognize that revenue-reducing initiative(s)passed by the voters of Washington
and/or local revenue reductions (i.e. loss of sales tax) and/or local government mandates may
substantially reduce local operating revenue for the all of the PARTIES. The PARTIES agree
that it is necessary to have flexibility to reduce the contracted amount(s)in this Agreement in
response to budget constraints resulting from the passage of State-wide revenue-reducing
initiative(s)and/or local revenue reductions and/or local government mandates. If such an event
occurs,the PARTIES agree to negotiate in good faith to achieve a mutually agreeable resolution
in a timely fashion.
SECTION NO.13: VENUE STIPULATION
This Agreement has been and shall be construed as having been made and delivered within the
I State of Washington and it is mutually understood and agreed by each PARTY that this
Agreement shall be governed by the laws of the State of Washington,both as to interpretation
and performance.Any action at law,suit in equity or judicial proceeding for the enforcement of this
Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction
within Spokane County,Washington.
SECTION NO.14: COMPLIANCE WITH LAWS
The PARTIES shall observe all federal, state and local laws, ordinances and regulations, to the
extent that they may be applicable to the terms of this Agreement.
Page 8 of 14
SECTION NO.15: THE LOCAL DIRECTOR OF EMERGENCY MANAGEMENT
The Spokane County Sheriff is hereby appointed as the Spokane Local Director of Emergency
Management. The Local Director shall be responsible for:
(a) The overall DEPARTMENT program and its responsibilities contained within
this agreement Agreement and those defined within RCW 38.52 for local
programs;
(b) Serve as Chair of the EMPB and EMOG;and
(c) In the event of a declared disaster,the Local Director shall be empowered to:
1. Coordinate matters reasonably related to the protection of life and
property as affected by such disaster
2. Obtain vital supplies, equipment and such other properties found to be
lacking and needed for the protection of the life and property of the
people, and bind the participating members thereof and if required
immediately,to commandeer the same for public use,
3. Execute the special powers conferred upon him/her by this agreement
Agreement and
4. Request necessary personnel or material of the PARTIES to this
Agreement,and
(d)Under this Agreement,the Local Director may identify the Deputy Director as
a designee in his/her absence. The designee is empowered to have the same
authorities and responsibilities as the Local Director.
(e) Coordinate and facilitate cooperation between divisions, services and staff of
this Agreement and resolve questions of authority and responsibility that may
arise between them,
(f) Represent the DEPARTMENT in all dealings with public or private agencies
pertaining to emergency management and disasters,
(g)Keep and maintain an inventory of all non-perishable and non-expendable
goods, supplies and equipment of the DEPARTMENT or in its custody,
including excess federal property on loan to the DEPARTMENT, with said
inventory to specify the location of each item listed,
(h)Coordinate and facilitate a training and exercise program
(i) Prepare,manage,and present the DEPARTMENTS budget before the EMPB,
(j) Oversee the compliance of the Homeland Security Grant program and ensure
compliance with federal,state,and local rules and regulations,
(k)When appropriate circumstances arise, recommend a declaration of the
existence or threatened existence of an emergency or disaster and the
termination thereof,
Page 9 of 14
(1) Forward any disaster declaration to the Washington State Emergency
Management Division for (i) consideration of a State of Washington
proclamation that identifies any of the PARTIES, and (ii) Federal Disaster
Declaration(Stafford Act).
(m)Direct coordination and cooperation between the PARTIES in planning,
training,and exercises,and
(n)Recommend to the PARTIES emergency regulations or ordinances on matters
related to the protection of life and property as affected by emergencies or
disasters.
SECTION NO.16: DEPUTY DIRECTOR OF EMERGENCY MANAGEMENT
The Deputy Director of the Spokane Department of Emergency Management, a non
commissioned officer, shall be subordinate to the Local Director. Subject to the direction of the
Local Director,The Deputy Director shall not possess any authorities of that of a commissioned
officer and is hereby empowered and directed:
(a) To act on behalf of the Local Director on a day-to-day basis under the
direction of the Local Director or in his/her absence in all Emergency
Management functions and responsibilities;
(b)To prepare a comprehensive emergency management plan conforming to the
Washington State Comprehensive Emergency Management Plan program and
programs;
(c) To coordinate the efforts of the DEPARTMENT in accomplishing the
purposes of this Agreement;
(d)To train and exercise the Emergency Coordination Center("ECC")personnel;
(e) To prepare, manage, and present the DEPARTMENT budget before the
EMPB.
(f) Oversee the Homeland Security Grant program in ensuring compliance to
federal and state rules and regulations.
SECTION NO.17: AGREEMENT OF PARTIES TO PARTICPATE
The PARTIES of this Agreement shall participate and respond as necessary in the activation of
the Spokane Emergency Coordination Center ("ECC") and in accordance with the
Comprehensive Emergency Management Plan and the ECC Plan. PARTIES further agree to
participate in planning,training, exercises,and cooperate to meet the needs of the intent of this
Agreement.
SECTION NO.18: TERMINATION
Page 10 of 14
Each PeftPARTY may terminate its participation in this Agreement upon 180 days written
notice to the Local Director prior to January 1s`of any year. The effective date of the termination
will be December 3F`.
Federal or state-owned properties shall be disbursed in accordance with appropriate federal or
state guidelines. Items loaned to the DEPARTMENT by a participating member PARTY shall
upon request be returned to that member PARTY upon that fuember'° PARTY'S withdrawal
from this Agreement or upon this Agreement's cancellation.
SECTION NO.19: SEVERABILITY
It is understood and agreed by the PARTIES hereto that if any part, term or provision of this
Agreement is held by the courts to be illegal,the validity of the remaining provisions shall not be
affected,and the rights and obligations of the PARTIES shall be construed and enforced as if the
Agreement did not contain the particular provision held to be invalid.
If it should appear that any provision hereof is in conflict with any statute of the State of
Washington, said provision that may conflict therewith shall be deemed modified to conform to
such statutory provision.
SECTION NO.20: ENTIRE AGREEMENT
The PARTIES agree that this Agreement is the complete expression of the terms hereto and any
I oral representations or understandings not incorporated herein are excluded. This Interlocal
Agreement shall supersede all prior resolutions and agreements executed by the PARTIES hereto
with regard to emergency management.
SECTION NO.21: COUNTERPARTS
This Agreement may be executed in any number of multiple signed originals, each of which,
when so executed and delivered, shall be an original, but such counterparts shall together
constitute but one and the same.
SECTION NO.22: MUTUAL AID AGREEMENTS
I Nothing in this Agreement shall limit the authority,responsibility or duties of any PARTY
arising out of any mutual aid agreement or other agreements with other governmental entities.
SECTION NO.23: DISCLAIMER
Except as otherwise provided,this Agreement shall not be construed in any manner that would
I limit any Party's PARTY'S authority or powers under law.
SECTION NO.25: AGREEMENT TO BE FILED
Page 11 of 14
The COUNTY will be responsible for filing this Agreement with the County Auditor. Each
P.aftPARTY shall file this Agreement with its respective Clerk or post the same on its website
as may be allowed by state law.
SECTION NO.26: RECORDS
The DEPARTMENT shall maintain in accordance with state law all records related to its
I expenditures and responsibilities under the terms of this Agreement. Each Party PARTY shall have
access to such records at reasonable times.
SECTION NO.27: NOTICES
All notices shall be in writing and served either personally or by certified mail, return receipt
requested to the PARTIES at the addresses set forth herein above. Notices sent by certified mail
shall be deemed served when deposited in the United Stated Mail,postage prepaid.
SECTION NO.28: MODIFICATION
This Agreement may be modified at any time by mutual agreement of the PARTIES.
SECTION NO.29: CHAPTER 39.34 RCW REQUIRED CLAUSES
(a) Purpose. See Section No.4 above.
(b) Duration. See Section No.3 above.
(c) Organization of Separate Entity and Its Powers. See Section No. 1 above.
(d) Responsibilities of the PARTIES. See provisions above.
(e) Agreement to be Filed. See Section No.25 above.
(f) Financing. The COUNTY shall annually inform the PARTIES by October
31st of its projected costs for the next fiscal year as a part of the regular
budgetary process. Each PaftPARTY shall be responsible for the financing
of its contractual obligations under its normal budgetary process.
(g) Termination. See Section No. 18 above.
(h) Property upon Termination. See Sections No.6 and 18 above.
IN WITNESS WHEREOF,the PARTIES have caused this Agreement to be executed on
date and year opposite their respective signatures.
NOTE: There will be a separate signature page for each entity signing the Agreement.
Page 12 of 14
DATED: BOARD OF COUNTY COMMISSIONERS
OF SPOKANE,COUNTY,WASHINGTON
TODD MIELKE,Chair
ATTEST:
MARK RICHARD,Vice-Chair
Daniela Erickson,Clerk of the Board
AL FRENCH,Commissioner
Page 13 of 14
Spokane
Department of Emergency Management
2012 Contract
Salary and Benefits 323,884.00
M/O 53,725.00
Indirect Costs* 47,185.72
Total Operating Cost 424,794.72
%Population Annual Cost
Population per City per Entity
Spokane 209,100 0.4424 187,929
Unincorporated 136,713 0.2892 122,871
Spokane Valley 90,110 0.1906 80,986
Cheney 10,790 0.0228 9,698
Liberty Lake 7,705 0.0163 6,925
Airway Heights 6,220 0.0132 5,590
Medical Lake 4,910 0.0104 4,413
Deer Park 3,675 0.0078 3,303
Millwood 1,785 0.0038 1,604
Fairfield 595 0.0013 535
Rockford 470 0.0010 422
Spangle 280 0.0006 252
Latah 195 0.0004 175
Waverly 102 0.0002 92
Total County Pop 472,650 1.0000 424,795
*Indirect Rate from LECAP-2010 Actuals for 2012
Population based on Washington State OFM Forecast April 2011.http://www.ofm.wa.gov
Indirect Rate(applied to total expenditures):
Estimate 12.50%
Page 14 of 14
CITY OF SPOKANE VALLEY
Request for Council Review
Meeting Date: July 3,2012 Department Director Approval ❑
Item: Check all that apply: ❑consent ❑old business ®new business ❑public hearing
❑ information ® admin.report ❑ pending legislation
AGENDA ITEM TITLE Comprehensive Plan Amendment CPA-05-12 and associated
development agreement.
GOVERNING LEGISLATION: RCW 36.70A, RCW 36.70B.170-210 and SVMC 19.30.015
PREVIOUS ACTION TAKEN: City Council passed a motion to amend Ordinance 12-018 to
include a development agreement and advance to a second reading.
BACKGROUND:
CPA-05-12 is a privately initiated site-specific comprehensive plan map amendment requesting
to change the designation from Medium Density Residential (MDR) with a Medium Density
Multifamily Residential (MF-1) zoning classification to High Density Residential (HDR)
designation with a High Density Multifamily Residential (MF-2) zoning classification.
Staff presented CPA-05-12 to the Planning Commission at a study session on February 9, 2012.
The Planning Commission held a public hearing on the amendment on February 23, 2012. The
Planning Commission continued the public hearing to March 8, 2012 for further deliberations.
Staff presented the proposed amendment to the City Council on April 24, 2012. On May 8,
2012, City Council deliberated on the comprehensive plan amendment. The findings in
Ordinance 12-014 and 12-015 reflect City Council's decision to deviate from the Planning
Commission's recommendation relating to CPA-05-12. On May 22, 2012, Council considered a
second ordinance reading at which time Council approved written findings of fact setting forth
their basis for recommending approval of the proposed amendments, with the exception of CPA-
05-12, which was to be considered separately later. City Council determined that more
information would be necessary to ensure an informed decision could be made relating to CPA-
05-12. On June 12, 2012, staff provided more information to City Council. City Council
concurred to proceed to an ordinance first reading, without a development agreement, for the
June 26, council meeting. On June 26, 2012, City Council passed a motion to amend Ordinance
12-018 to include a development agreement and advance to a second reading.
ANALYSIS (DEVELOPMENT AGREEMENT):
As requested by City Council, staff is working with the developer to draft a development
agreement to minimize the impacts of future development associated with CPA-05-12.
Development Agreements are specifically authorized by RCW 36.70B.170-210 and Section
19.30.050 of the Spokane Valley Municipal Code (SVMC) as a proper exercise of the city's
police power to include standards that apply to and vest the development, use and mitigation.
The development standards in such agreements may include residential densities, building sizes,
mitigation measures, conditions, maximum height, setbacks, drainage and other land use matters.
1 of 2
Development agreements cannot relieve the developer from compliance with existing rules and
regulations. The conditions set forth in the development agreement shall run with the land and
will be binding upon each successive owner.
OPTIONS: Consensus to proceed to an administrative report scheduled for July 17, 2012.
STAFF CONTACT: Scott Kuhta, AICP, Planner Manager
2 of 2
pkanc }�r KA"E Department of Community Development
alle Planning Division
CPA-05-12
Development Agreement
Review Session
July 3, 2012
pkanc t'TY" " }�r"KA"E Department of Community Development
Valle golliwog Planning Division
Project Number
CPA-05-12
Application Description:
Privately initiated map amendment
Proposed Amendment:
Medium Density Residential to High
Density Residential
iiApplicant(s):
Land Use Solutions & Entitlement
9101 Mt. View Lane
Spokane, WA 99218
p kanc, " 'Ey Department of Community Development
Valle Planning Division
Pioneer and
RailbOW
I •! r
KANE/
Department of Community Development
.000
Valle . Planning Division
Comprehensive Plan
Broadway
Spokane
Valle
Department of Community Development
Planning Division
Development Agreement Negotiated Terms
• Limit density to 22 units/acre
• Main access Broadway Ave.
• Alki Rd. will not be improved
• Shared Use Path from Moore Rd. to Sonora Rd.
— 10' wide
— Bollards at each end to prevent vehicle access
• 40' wide area of restriction (surrounding the property)
— which will restrict the building height to 35 '
Zone
LE T
.L1
Main access will be limited to
Broadway Avenue
Area of restriction is the
shaded area surrounding ..m■
the property limiting the
height to 35'
LZ T
w as �x•�ti�/:
•
�.;-C'M1 Jam"
•-
Lf
RL Ip F.
The developer will build a
Shared Use Path connecting
Moore Rd. to Senora Rd. for
pedestrian circulation
•
tr
BROAD AY APARTMENTS
B --
Pi PLAN
Dl
('ITYH4l I«}5r,',KANEV,
Spokane
Va11e
Department of Community Development
Planning Division
Upcoming Meetings
• Study Session
- July 17, 2012
• Public Hearing
- July 24, 2012
• 2nd Reading Ordinance 12 - 018 & 12-019
- July 31 , 2012
CITY OF SPOKANE VALLEY
City Council Retreat
Meeting Date: July 3, 2012 Department Director Approval: Ix
Check all that apply: ❑ consent ❑ old business ❑ new business ❑public hearing
❑ information ®admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: City Hall Acquisition / Construction Considerations
GOVERNING LEGISLATION: None.
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND: This was a topic originally included in the Council's June 12, 2012, retreat
packet. Because council and staff did not have the opportunity to discuss this subject at that
time, it was included in the June 26 council meeting book as an information item, and is back
this evening for discussion.
OPTIONS: This is a discussion topic and requires that no decisions be made at this time.
RECOMMENDED ACTION OR MOTION: No action is required at this time.
BUDGET/FINANCIAL IMPACTS: None at this time.
STAFF CONTACT: Mike Jackson / Mark Calhoun
ATTACHMENTS: None.
IISV-FS21Userslmcalhoun\City Departments1Finance12012 07 03 RCA re City Hail.docx
Spokane
40000 Valley
11707 E Sprague Ave Suite 106 ❑ Spokane Valley WA 99206
509.921.1000 Ci Fax: 509.921.1008 0 cityhall @spokanevalley.org
Memorandum
To: Mike Jackson
From: Mark Calhoun
Date: June 7, 2012
Re: City Hall Acquisition /Construction Considerations
Initial Acquisition I Construction
Assuming the City chose to construct or acquire a replacement structure for City Hall and the cost
was $15,000,000, we could conceivably pay for the facility with a combination of cash from our
General Fund and issuing Long Term General Obligation (LTGO) bonds. We would make the
annual debt service payments on the bonds with the money we save by no longer making
monthly lease payments for our existing City Hall.
If we converted our 2012 annual lease payment of$473,600 to a bond payment and:
• Assumed a 30-year LTGO bond for which we paid an average interest rate of 4%, I estimate
net proceeds (after issue costs) to be used towards construction of$8,029,000. This would
leave a balance of $6,971,000 that would be paid with General Fund cash.
Source of Money to Construct/Acquire a City Hall Building
LTGO Bonds 8,029,000
General Fund cash 6,971,000
15,000,000
• Assumed a 25-year LTGO bond for which we paid an average interest rate of 4%, I estimate
net proceeds (after issue costs) to be used towards construction of$7,253,000. This would
leave a balance of$7,747,000 that would be paid with General Fund cash.
Source of Money to Construct 1 Acquire a City Hall Building
LTGO Bonds 7,253,000
General Fund cash 7,747,000
15,000,000
1ISV-FS21UserslmcalhounlCity Departments1Financel2012 06 06 City Hall replacement memo.docx Page 1
• Assumed a 20-year LTGO bond for which we paid an average interest rate of 4%, I estimate
net proceeds (after issue costs) to be used towards construction of$6,310,000. This would
leave a balance of$8,690,000 that would be paid with General Fund cash.
Source of Money to Construct/Acquire a City Hall Building
LTGO Bonds 6,310,000
General Fund cash 8,690,000
15,000,000
Ongoing Operating Costs of a Facility the City Owns
Unlike our existing arrangement where as a tenant we incur no costs related to utilities, janitorial
or building maintenance, as a building owner we would face all of these over the fife of the
structure. The City currently leases a 28,236 square feet of space in the existing complex. For
this analysis I'll assume a new City Hall building would total 35,000 square feet. Using the
CenterPlace facility which has 54,000 square feet as a baseline, I would estimate the costs of a
City Hall to be 65% of those of CenterPlace:
Square Feet of Space
C.H. CP I C.H. /CP
35,000 54,000 65%
• Based upon the 2013 Budget worksheets, annual utility costs are estimated as follows:
Utility Cost
C.H. CP
Electricity/Gas $55,100 $85,000
Water $6,500 $10,000
Sewer $6,800 $10,500
Garbage $6,300 $9,700
• Janitorial services could be satisfied either by hiring additional City employees or contracting
for the work. Given the City's successful use of contractors for so many services I'll assume
we would use this model for City Hall as well. Again, using CenterPlace as a model,
estimated janitorial services would cost:
Janitorial Cost
C.H. I CP
[Janitorial $55,100 $85,000
• The City would also expect to incur grounds maintenance and snow removal costs which I'll
estimate at $25,000 per year.
• Annual maintenance costs would likely be relatively little in the early years of the structure
and would of course increase as the facility ages. For the sake of this analysis I'll assume an
annual cost of$25,000.
All totaled, the aforementioned items would result in an annual cost of$179,800. At this early
stage this is obviously a very rough estimate and could be more or less depending upon the size
of any structure either built or acquired as well as the size of the parcel upon which the building
rested.
11SV-FS21UserslmcalhounlClty DepartmentslFrnance12012 06 06 City Hall replacement memo.docx Page 2
Benefit of Ownership versus Leasing
A benefit to constructing or acquiring a City Hall building is that:
1. We can "lock-in" our annual payment at $473,600 for the 20 to 30 year life of the bonds. This
will result in slowing the annual growth of the General Fund recurring expenditures due to
avoiding a lease payment that increases each year. For example, assuming the City issued
30-year LTGO bonds with an annual payment of$473,600 we would expect to make
payments totaling $14,208,000 over the life of the bonds. Assuming our annual lease grew
by 2.5% per year, we would expect to pay a total of$21,312,115 over the next 30 years. The
savings resulting from ownership rather than leasing over the 30 year period is $7.1 million
with a present value saving of$4.06 million.
Lease
Payment
with Annual Annual Difference
Payment Increase of Bond (Amount
# Year 2.5% Payment Saved)
1 2013 485,440 473,600 11,840
2 2014 497,576 473,600 23,976
3 2015 510,015 473,600 36,415
4 2016 522,765 473,600 49,165
5 2017 535,834 473,600 62,234
6 2018 549,230 473,600 75,630
7 2019 562,961 473,600 89,361
8 2020 577,035 473,600 103,435
9 2021 591,461 473,600 117,861
10 2022 606,248 473,600 132,648
11 2023 621,404 473,600 147,804
12 2024 636,939 473,600 163,339
13 2025 652,862 473,600 179,262
14 2026 669,184 473,600 195,584
15 2027 685,914 473,600 212,314
16 2028 703,062 473,600 229,462
17 2029 720,639 473,600 247,039
18 2030 738,655 473,600 265,055
19 2031 757,121 473,600 283,521
20 2032 776,049 473,600 302,449
21 2033 795,450 473,600 321,850
22 2034 815,336 473,600 341,736
23 2035 835,719 473,600 362,119
24 2036 856,612 473,600 383,012
25 2037 878,027 473,600 404,427
26 2038 899,978 473,600 426,378
27 2039 922,477 473,600 448,877
28 2040 945,539 473,600 471,939
29 2041 969,177 473,600 495,577
30 2042 993,406 473,600 519,806
21,312,115 14,208,000 7,104,115
Present Value 14,219,831 10,160,401 4,059,430
2, An added benefit to ownership rather than leasing is that once the bonds are entirely repaid,
we liberate the annual payment of$473,600 for other General Fund uses.
11SV-FS21Userslmcalhoun4City Departments1Finance12012 06 06 City Halt replacement memo.docx Page 3
Conclusion
At least in the early years, and likely throughout the next 30 years, the annual cost of a lease
payment alone would be less than the combined cost of an annual bond payment plus the annual
cost of operations. Cost however cannot be the only factor considered when evaluating whether
it is better to lease or own. Other issues that might be considered include:
• Depending upon where a City Hall structure was located it could serve as an investment in
the community that could help to jump start economic development.
• Additionally, having all City departments under one roof in a facility specifically designed to
serve our citizens would improve customer service and potentially lay a foundation that invites
business to our City.
11SV-FS21UserslmcalhounlCity Departments\Finance12012 06 06 City Hall replacement memo.docx Page 4
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 3, 2012 Department Director Approval: ❑
Check all that apply: [' consent ❑ old business [' new business [' public hearing
[' information ® admin. report [' pending legislation [' executive session
AGENDA ITEM TITLE: Memorandum of Understanding (MOU) with Spokane County -
48th Ave & Sundown Ct Pavement Repair
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Approval of the Memorandum of Understanding
(MOU) with Spokane County for the 2009 Septic Tank Elimination Program (STEP) on April 7,
2009.
BACKGROUND: In 2009 Spokane County completed the West Ponderosa Sanitary Sewer
Project, which included full-width reconstruction of the roadways in this area. Upon completion
of this project the City determined that the south half of 48th Avenue, east of Woodruff Road,
and the cul-de-sac at the end of Sundown Court was not constructed in a manner that provided
for proper drainage. Spokane County has taken the position that these roads have been
returned to a condition that is equal to or better than the condition that existed prior to the sewer
construction.
In the interest of settling this disagreement, the City and County are willing to share in the cost
of a project to repair these roadways.
Attached is a draft MOU that describes the sharing of costs for the replacement of the south half
of 48th Avenue and the installation of an asphalt channel across the cul-de-sac of Sundown
Court to allow for proper drainage.
OPTIONS: Discussion only.
RECOMMENDED ACTION OR MOTION: Discussion only.
BUDGET/FINANCIAL IMPACTS: The draft MOU proposes that the City pay 50% of the
estimated $157,000 construction cost along with 100% of the construction management cost,
which is estimated to be $16,500. The County proposes to pay for the design costs. The total
estimated City cost is approximately $95,000. Funds for this work are proposed to come from
the Civic Facilities Fund which paid for the full-width paving of the 2010 and 2011 STEP
projects.
STAFF CONTACT: Steve M. Worley, PE — Senior Capital Projects Engineer
ATTACHMENTS: Draft Memorandum of Understanding (MOU)
DRAFT Memorandum of Understanding
Between the City of Spokane Valley and Spokane County
Pavement Replacement and Drainage Improvement Cost Sharing
For the 48th Avenue and Sundown Court Pavement Modifications
WHEREAS, the City of Spokane Valley (the CITY) and Spokane County (the
COUNTY) have worked collaboratively to construct portions of the COUNTY's West
Ponderosa Sewer Basin Project together with CITY paving and drainage improvement
projects; and
WHEREAS, the CITY desires that the roads impacted by the construction of sewers
be reconstructed based on typical road design standards including 2% cross slopes;
and
WHEREAS the CITY has taken the position that the south half of 48th Avenue east
of Woodruff Road was not reconstructed in an acceptable manner following the
construction of sewers, and that a portion of the cul-de-sac at the end of Sundown Court
has not been reconstructed in a manner that provides for proper drainage; and
WHEREAS the COUNTY has taken the position that the roads impacted by the
construction have been returned to a condition that is equal to or better than the
condition that existed prior to the construction; and
WHEREAS, in the interest of settling the disagreements relative to the replacement
of these roadways, the CITY and COUNTY are willing to share in the cost of a project
to address the CITY's concerns; and
WHEREAS, the CITY and COUNTY are willing to share equally in the construction
contract costs of such pavement modifications.
NOW THEREFORE, the CITY and the COUNTY do hereby agree as follows:
1 . The CITY and the COUNTY shall jointly prepare a notification letter for
distribution to property owners located adjacent to the proposed improvements,
advising them of the scope of the work and the anticipated schedule. The
COUNTY shall mail the notification letter to the property owners prior to the start
of design survey work.
2. The COUNTY shall design the roadway improvements, and shall provide the
CITY with a set of project plans indicating the extent of the pavement
modifications and adjoining restorations, together with a construction cost
estimate for same. The COUNTY shall bear the cost of the design and cost
estimating work.
Memorandum of Understanding
48th Ave. & Sundown Ct. Pavement Modifications Page 2 of 4
3. The CITY and COUNTY agree that the pavement section for these roadway
improvements shall consist of two and a half (21/2) inches of hot mix asphalt
overlying four (4) inches of crushed rock.
4. Portions of the south half of 48th Avenue between Woodruff Road and a point
approximately 300 feet east of Raymond Road will be removed, re-graded, and
repaved with an increased cross slope.
5. A 10-foot wide asphalt channel will be constructed through the cul-de-sac at the
end of Sundown Court to direct runoff to the existing drywell
6. During the design process, the COUNTY and the CITY shall each provide a
representative to coordinate as a team with affected property owners relative to
the impacts to driveway approaches and driveway slope adjustments. In those
cases where driveway re-grading will be required beyond the right-of-way, the
CITY shall prepare and secure the authorizations necessary for the re-grading
from the property owners
7. The CITY shall review the plans and construction cost estimate, and shall
provide written comments to the COUNTY outlining any changes to the design
desired by the CITY. The COUNTY shall make modifications to the design to
address the CITY's comments.
8. The CITY shall approve the project plans prior to the release of the plans for
bidding. Such approval shall not be unreasonably withheld.
9. The CITY shall incorporate the plans prepared by the COUNTY into a bid
package, and shall bid the project. The bid documents shall clearly establish the
CITY's right to reject all bids. After the bids for a project are opened, the CITY
shall prepare the bid tabulation and provide a copy to the COUNTY.
10.The CITY's and the COUNTY's shares of the construction contract cost will each
be one-half the cost submitted by the lowest responsive bidder. The preliminary
construction cost estimate for the work contemplated is $157,000. If the total
amount bid by the lowest responsive bidder does not exceed $157,000, the CITY
may elect to proceed immediately with the award of the construction contract.
11 . In the event that the total low bid amount exceeds $157,000, The CITY and the
COUNTY may 1) agree to reject all bids and revise the scope of the project and
rebid, or 2) agree to increase in the CITY's and the COUNTY's respective project
budgets equally to allow the work to proceed as bid with each party paying 50%
of the cost.
Memorandum of Understanding
48th Ave. & Sundown Ct. Pavement Modifications Page 3 of 4
12.The CITY shall manage all components of the construction contract, and shall be
responsible for compliance with all provisions of the Revised Code of
Washington relating to public works contracts. The CITY's construction
management costs shall be borne entirely by the CITY.
13.The CITY and the COUNTY recognize that the actual CITY and COUNTY costs
may be different from the bid cost based upon final quantities and contract
change orders. The CITY shall present all proposed change orders to the
COUNTY during construction for acceptance by the COUNTY. The actual final
cost shall be shared equally by the CITY and the COUNTY. However, the
COUNTY shall not be responsible for any additional cost resulting from change
orders that have not been accepted by the COUNTY.
14.When all paving work is completed, the CITY shall send an invoice to the
COUNTY for the COUNTY'S portion of the project costs. The invoice shall be
accompanied by a copy of the final contract pay estimate and any contract
change orders. The COUNTY shall make payment to the CITY within 30 days of
receipt of the invoice and documentation.
15.Upon the CITY's final project completion and acceptance of the COUNTY's full
payment for construction costs, the CITY shall indemnify and hold harmless the
COUNTY from any and all current or future claims associated with the roadway
improvements on 48th Avenue east of Woodruff Road and on Sundown Court.
Any dispute between the COUNTY and CITY regarding the Agreement which
cannot be resolved between the COUNTY and CITY shall be subject to
arbitration. Except as provided for to the contrary herein, such dispute shall first
be reduced to writing. If the County CEO and the City Manager or his designee
cannot resolve the dispute it will be submitted to arbitration. The provisions of
chapter 7.04A RCW shall be applicable to any arbitration proceeding.
The COUNTY and the CITY shall have the right to designate one person each to
act as an arbitrator. The two (2) selected arbitrators shall then jointly select a
third arbitrator. The decision of the arbitration panel shall be binding on the
PARTIES and shall be subject to judicial review as provided for in chapter 7.04A
RCW.
The costs of the arbitration panel shall be equally split between the Parties.
16.The COUNTY hereby appoints and CITY hereby accepts as the
COUNTY'S designee for the purpose of administering this Agreement. CITY
hereby appoints and COUNTY hereby accepts as CITY'S
designee for the purpose of administering this Agreement.
Memorandum of Understanding
48th Ave. & Sundown Ct. Pavement Modifications Page 4 of 4
SPOKANE COUNTY:
By: Date:
Marshall Farnell, Chief Executive Officer
CITY OF SPOKANE VALLEY:
By: Date:
Mike Jackson, City Manager
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 3, 2012 Department Director Approval: ❑
Check all that apply: [' consent ❑ old business [' new business [' public hearing
❑ information ® admin. report [' pending legislation [' executive session
AGENDA ITEM TITLE: Ten-Year Anniversary Planning Update
GOVERNING LEGISLATION: n/a
PREVIOUS COUNCIL ACTION TAKEN:
• Annually updated Six Year Business Plan has included "Enhance community interest
and involvement in City government as one of its goals, using a strategy to "Promote a
unique Spokane Valley identity, especially for the celebration of the City's ten-year
anniversary."
• Information item in January 17 Council Meeting Agenda Packet.
• Administrative report at February 14, 2012 Council meeting
BACKGROUND:
In 2008, the City of Spokane Valley coordinated with community members and local
organizations to celebrate the five year anniversary of the City's incorporation. Most of the
events were presented and or sponsored by collaborating community organizations and
included such events as Spokane Valley Day at the Interstate Fair, story days at the library, a
special display at Spokane Valley Heritage Museum and others, in addition to a city-sponsored
"Birthday Party."
To promote Spokane Valley's unique identity and help build community pride, representatives of
local organizations and community members were invited to act as a planning and steering
committee and have met to discuss goals and propose a series of actions and activities
throughout 2013 in celebration of the City's ten-year anniversary.
Goals identified:
o Involve the entire community in celebrating the ten-year milestone and strengthen our
great sense of community
o Celebrate and promote Spokane Valley's unique identity and attributes
o And in the process, support economic development and tourism in Spokane Valley
See attached for the committee's proposed actions, activities and involvement.
OPTIONS: Discussion only.
RECOMMENDED ACTION OR MOTION: n/a
BUDGET/FINANCIAL IMPACTS: To be determined
STAFF CONTACT: Carolbelle Branch, Public Information Officer
ATTACHMENTS: Ten-Year Anniversary Planning Committee Recommendations
1
1
Citf Spokane Valley
proposed
Ten Yer9nniversary Celebration
• Involve the entire community and
strengthen our great sense of community.
• Celebrate and promote Spokane Valley's
unique identity and attributes.
• Support economic development and
tourism in Spokane Valley.
Committee
Reconynendations �? %
• Community Birthday Party Event
• Community wide-cleanup event of the
Milwaukie Right-of-Way.
• Ten-Year anniversary-themed
cross- promotions with community
events, organizations and businesses .
Related Projects
• Ten Year Mind Worm ( aka Ear Worm )
• Community Video Contest
City of Spokane Valley
2013 Ten-Year Anniversary
Goals for Ten-year Anniversary Committee efforts:
• Involve the entire community in celebrating the ten-year anniversary and strengthen our
great sense of community.
• Celebrate and promote Spokane Valley's unique identity and attributes.
• And in the process, support economic development and tourism in Spokane Valley.
Committee Recommendations for Commemorative Activities
• Community Birthday Party Event
• Community wide cleanup event of the Milwaukie Right-of-Way.
• Ten-Year anniversary-themed cross-promotions with community events, organizations
and businesses (i.e., special story telling events at the library, service club events,
ValleyFest,business special promotions, etc.). The committee has identified a number of
events and projects already under way for 2013 that can be considered for involvement
in the ten-year anniversary effort. Criteria for participation and benefits of participation
will be developed and will likely include:
o A requirement for a ten-year anniversary-themed promotion or element in
programming (such as Spokane Valley Day at the Fair, a ten percent discount or
ten dollars off at a retail shop, or ten ideas for enjoying summer at the library,
etc.)
o Inclusion of a City-developed Ten Year Anniversary logo in advertising the ten-
year anniversary-themed promotion/element.
o Inclusion of the ten-year anniversary-themed event in a printed and online ten-
year anniversary commemorative calendar—City coordinated
o Inclusion of the ten-year anniversary-themed promotion on a special anniversary
section on the City website and possibly in some additional form of City-initiated
public exposure/advertising.
Ten-Year Mind Worm (and Ear Worm)
Throughout all our efforts,we will attempt to implant a"Ten Year Mind Worm." This involves
strategic use of the word TEN in our communications throughout 2013 so that it triggers
recollection that it is the City's ten-year anniversary. When the word TEN is combined with a
unique audio cue, it becomes an Ear Worm which,when heard, triggers the associated audio cue
and recollection of the Spokane Valley Ten-Year anniversary.
Community Video Contest
As part of the City's ongoing efforts to promote Spokane Valley's unique identity, the City's
Public Information Office proposes for 2013 a contest challenging community members to create
3-minute videos highlighting the"best of' or their favorite things to do in Spokane Valley or
based around specific Spokane Valley features. The best videos would be posted on YouTube
and Google Video with links from the City website to help highlight all the great things Spokane
Valley has to offer, and could also form the basis of a longer promotional video, or as
background for creating City public service announcements or other video promotions.
DRAFT
ADVANCE AGENDA
For Planning Discussion Purposes Only
as of June 27,2012; 2:30 p.m.
Please note this is a work in progress; items are tentative
To: Council& Staff
From: City Clerk,by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
July 10,2012,Formal Meeting Format,6:00 p.m. [due Mon,July 2]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Second Reading Proposed Ordinance 12-017,Coeur d'Alene Tribe Franchise—C. Driskell (10 minutes)
3.Motion Consideration: University Road Overlay Bid Award—Steve Worley (10 minutes)
4.Motion Consideration: SRTC Call for Projects—Steve Worley (10 minutes)
5.Admin Report: Street Standards—John Hohman,Gabe Gallinger (20 minutes)
6.Admin Report: Street Illumination—John Hohman,Gabe Gallinger (15 minutes)
7.Admin Report: Advance Agenda (5 minutes)
[*estimated meeting: 75 minutes]
July 17,2012, Study Session Format,6:00 p.m. [due Mon,July 9]
1. Shoreline Master Program (SMP) Goals and Policies—Lori Barlow (30 minutes)
2. Draft Development Agreement for CPA 05-12—Mike Basinger (20 minutes)
3. Graffiti Update —Cary Driskell (20 minutes)
4. Code Enforcement—John Hohman, Cary Driskell (30 minutes)
5. Interstate Signage—Cary Driskell (20 minutes)
6. TIB Call for projects— Steve Worley (20 minutes)
7. Advance Agenda (5 minutes)
[*estimated meeting: 145 minutes]
July 24,2012,Formal Meeting Format,6:00 p.m. [due Mon,July 16]
1. PUBLIC HEARING: CPA 05-12 Development Agreement—Mike Basinger (-45 minutes)
2.Motion Consideration: CPA 05-12 Development Agreement—Mike Basinger (20 minutes)
3. Consent Agenda(claims,payroll,minutes) (5 minutes)
4.Motion Consideration: TIB Call for Projects—Steve Worley (10 minutes)
5.Admin Report: Shoreline Master Program(SMP)Goals and Policies—Lori Barlow (30 minutes)
6.Admin Report: Advance Agenda (5 minutes)
7. Info Only: Department Reports [*estimated meeting: 115 minutes]
July 31,2012,Study Session Format,6:00 p.m. [due Mon,July 23]
ACTION ITEMS:
1. Second Reading Proposed Ordinance 12-018,CPA 05-12—Mike Basinger (30 minutes)
2. Second Reading Proposed Ordinance 12-019,CPA Zoning Map—Mike Basinger (5 minutes)
NON-ACTION ITEMS:
3.Advance Agenda (5 minutes)
[*estimated meeting: minutes]
August 7,2012, Study Session Format (CONFIRMED no meeting—National Night Out)
August 14,2012,Formal Meeting Format,6:00 p.m. [due Mon,Aug 6]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
4. Proposed Resolution: Shoreline Master Program(SMP)Goals and Policies—Lori Barlow (20 minutes)
5.Motion Consideration: Award of Animal Control Contract—Morgan Koudelka (15 minutes)
6.Admin Report: 2013 Budget-Estimated Revenues&Expenditures (20 minutes)
7.Admin Report: Advance Agenda (5 minutes)
Draft Advance Agenda 6/28/2012 3:45:29 PM Page 1 of 3
[*estimated meeting: 100 minutes]
August 21,2012, Study Session Format, 6:00 p.m. [due Mon, Aug 13]]
1. Donation Policy—Mike Stone (25 minutes)
2.Advance Agenda (5 minutes)
[*estimated meeting: 30 minutes]
August 28,2012,Formal Meeting Format,6:00 p.m. [due Mon,Aug 20]
1. PUBLIC HEARING: 2013 Budget(estimated revenues&expenditures) (10 minutes)
2. Consent Agenda(claims,payroll,minutes) (5 minutes)
3.Admin Report: Proposed 2013 Budget Ordinances—Mark Calhoun (20 minutes)
4.Admin Report: Advance Agenda (5 minutes)
5. Info Only: Department Reports [*estimated meeting: 40 minutes]
September 4,2012, Study Session Format,6:00 p.m. [due Mon, Aug 27]
1. Outside Agencies: Presentations from Economic Development Orgs—Mark Calhoun (-30 min)
2. Sprague Appleway Corridor Environmental Assessment—Public Works (30 minutes)
3.Advance Agenda (5 minutes)
[*estimated meeting: 60 minutes]
September 11,2012,Formal Meeting Format,6:00 p.m. [due Tues,Sept 4]
1. Consent Agenda(claims,payroll,minutes)
2.Admin Report: Presentation of City Manager's Preliminary 2013 budget—Mike Jackson (15 minutes)
3.Admin Report: Outside Agencies: Presentations from Social Service Agencies—M.Calhoun(-60 min)
4.Admin Report: Advance Agenda (5 minutes)
[*estimated meeting: 65 minutes]
September 18,2012, Study Session Format, 6:00 p.m. [due Mon, Sept 10]
1.Advance Agenda (5 minutes)
September 25,2012,Formal Meeting Format,6:00 p.m. [due Tues,Sept 17]
1.PUBLIC HEARING: Proposed 2013 Budget—Mark Calhoun (20 minutes)
2. Consent Agenda(claims,payroll,minutes) (5 minutes)
3.Motion Consideration: Allocation of Funds to Outside Agencies—Mark Calhoun (20 minutes)
4.Admin Report: Advance Agenda (5 minutes)
5. Info Only: Department Reports [*estimated meeting: 50 minutes]
October 2,2012,Study Session Format, 6:00 p.m. [due Mon, Sept 24]
1.Advance Agenda (5 minutes)
October 9,2012,Formal Meeting Format,6:00 p.m. [due Tues,Oct 1]]
1. PUBLIC HEARING: Proposed 2013 Budget—Mark Calhoun (20 minutes)
2. Consent Agenda(claims,payroll,minutes) (5 minutes)
3.First Reading Proposed Ordinance for Property Tax—Mark Calhoun (15 minutes)
Draft Advance Agenda 6/28/2012 3:45:29 PM Page 2 of 3
4.First Reading Proposed Ordinance Adopting 2013 Budget—Mark Calhoun (15 minutes)
5.Motion Consideration: Allocation of Funds to Outside Agencies—Mark Calhoun (20 minutes)
6.Admin Report: Advance Agenda (5 minutes)
7. Info Only: Department Reports [*estimated meeting: 80 minutes]
October 16,2012, Study Session Format, 6:00 p.m. [due Mon, Oct 8]
1.Advance Agenda (5 minutes)
October 23,2012,Formal Meeting Format, 6:00 p.m. [due Tues,Oct 15]]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Second Reading Ordinance Proposed Property Tax—Mark Calhoun (10 minutes)
3. Second Reading Ordinance Adopting 2013 Budget—Mark Calhoun (15 minutes)
4.Admin Report: Advance Agenda (5 minutes)
[*estimated meeting: 35 minutes]
October 30,2012, Study Session Format,6:00 p.m. [due Mon, Oct 22]
1.Advance Agenda (5 minutes)
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
ADA Transition Plan
Bidding Contracts(SVMC 3.—bidding exceptions)
Budget Amendment,2012
Centennial Trail Agreement
City Hall Renovation
Code Text Amendments(Permitted Use Matrix)
Comprehensive Plan Process
Contracts,Annual Renewals,histories,etc.
Decant Discussion
Emergency Management Interlocal
Future Acquisition Areas
Greenacres Trail Grant
Investment Accounts
Lodging Tax Funding
Manufactured Homes
Pedestrian/Bicycle Grant Program
Planning Commission Rules of Procedure
Prosecution Services
Revenue Policy,Cost Recovery
Speed Limits(overall system)
Spokane Valley Municipal Code 8.25.025(F)
Stormwater Projects
Truck Parking in Residential Areas Ordinance
*time for public or council comments not included
Draft Advance Agenda 6/28/2012 3:45:29 PM Page 3 of 3
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: June 26, 2012 Department Director Approval: ❑
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
® information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: 2012 Street Preservation Projects Update
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: March 27, 2012 council approved the Pavement
Management Plan Update for 2011; April 10, 2012 council approved $2.8 million dollars for
street preservation projects in 2012; May 15, 2012 Admin Report on status of the 2012 Street
Preservation Projects; June 12, 2012 Admin Report on 2012 Street Preservation Projects
Update.
BACKGROUND: Council approved the Pavement Management Plan Update for 2011 which
included a list of recommended street preservation projects for 2012. Council also approved
$2.8 million to pay for street preservation projects in 2012. Below is an update on the different
projects associated with this year's projects.
The 2012 Street Preservation Project — Phase 1: Includes asphalt pavement patching and
overlay work on 1) Vista Road — Mission to Nora; 2) 4th Ave — Dishman Mica to Farr; and 3)
Dishman-Mica Road — 16th to Schafer. Bids were opened on June 1st, and Council awarded the
project to the lowest responsible bidder, Spokane Rock Products, Inc. on June 12th for
$630,799.53. The project is tentatively scheduled to start on July 16th
The 2012 Street Preservation Project — Phase 2: Includes asphalt pavement patching and
overlay work on 1) Fancher Road — Sprague to Broadway; 2) Argonne Road — Indiana Ave to
Montgomery; 3) University — Sprague Ave to Main; and 4) Mission — Union to Pines. Staff is
preparing plans and contract documents for a bid advertisement on Friday, July 13th and bid
opening on July 27th
Evergreen Road Project (16th to 32nd and 32nd Avenue from east of Hwy 27 to Best Road):
Began construction on June 21st and is scheduled to be completed by the last week of August
University Road Project (4th to 16th): Poe Asphalt began this project and installed ITS
conduit, made ADA sidewalk ramp upgrades and ground the pavement at the curb in
preparation for an asphalt overlay. The final overlay work has gone to bid under the city's Small
Works Roster process for the final asphalt overlay. The bid opening is scheduled for July 9th
and work is anticipated to begin the last week of July or first week of August. The additional
work Poe Asphalt completed on Appleway Avenue and various other smaller projects concluded
the preservation component of Poe's maintenance contract.
Sprague Ave Resurfacing — Park to Vista: This project will be bid with the Sprague Ave
Swale Project, which is currently scheduled to go to bid on August 17th. The bid opening is
scheduled for August 31st and the bid award on September 4th.
OPTIONS: Information only.
RECOMMENDED ACTION OR MOTION: Information only.
BUDGET/FINANCIAL IMPACTS: Council approved $2.8 million dollars for street preservation
projects in 2012. Below is the summary of proposed expenditures and estimates to date.
These estimates are preliminary and subject to change based on final construction quantities
and as designs are finalized and bid.
Project(Bids Completed) Est. Expenditures
Phase 1 $723,880
Evergreen Rd (16th to 32nd) $106,402
Subtotal $830,282
Project(To be Bid) Est. Expenditures
Phase 2 $966,718
University Road (4th to 16th) $343,730
Sprague Ave (Park to Thierman) $623,338
Subtotal $1,933,786
Grand Total $2,764,068
STAFF CONTACT: Steve M. Worley, Senior Capital Projects Engineer
ATTACHMENTS: