Resolution 05-014 Creating Classification for HR Analyst i
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CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASRINGTON
RESOLUTION NO. O S-014
A RESOLUTION CREATING A NEW EMPLOYEE CLASSIFICATION AN1D JOB
DESCRIPTION FOR THE POSITION OF ROMAN RESOURCES ANALYST FOR
TFIE CITY OF SPOKANE VALLEY.
WHEREAS, the pity Council from time to time must create new employee classifications and
adopt conditions of employment for those. newly-created classifications; and
WHEREAS, the. City Council adopted Spokane Valley Municipal Code provision 2.50.070,
which, in part, provides that position classifications and job descriptions shall be developed for new
positions; and
WHEREAS, the City Council through Resolution No. 03-031 adopted job descriptions for City
positions; and
WHEREAS, since adoption of Spokane Valley Municipal Code provision 2.50.70, the City
Council has created various new employee classifications job descriptions.
• NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane
County, Washington, as follows'
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Section 1. New Employee Classification and Position Description for Human 'Resources
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Analyst Adopted_ The City of Spokane Valley creates the new employee classification of "Human
Resources Analyst", and adopts the position description for the position of Human Resources Analyst,
attached hereto as Attachment 1, as if fully set forth herein. This job description includes a pay grade
• classification of I4_
Section 2. Re.mainin Job Descriptions Llnchan , The remainder of the job descriptions
contained in Resolution No. 03-031 as adopted or amended, remain unchanged by this action.
Section 3. Effective Date. This Resolution shall be effective upon adoption.
Adopted this 26th day of July, 2005.
City of Spokane Valley
Ivlayor Diana Wilhite
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ily Clerk, Christine ainbridge
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Resolution 05-014 Creating FIR Analyst Page 1 of
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CITY OF SPOKANE VALLEY
POSITION DESCRIPTION
Class Title: Human Resources Analyst Job Code Number: 440
Department: Operations &Administrative Svc. Grade Number: 14
Division:NA ELSA Status: Exempt
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Date: July 26, 2005 Location: City Hall
• GENERAL PURPOSE
Performs professional, technical and administrative duties involved in the development, implementation •
and administration of Human Resources programs and activities, ensuring compliance with applicable
state and federal laws.
SUPERVISION RECEIVED
Works under the general guidance and direction of the Deputy City Manager.
SUPERVISION EXERCISED
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N/A
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assists in coordinating and administering the Human Resources function:
• Assists in the development, implementation, administration and review of personnel policies and
procedures; communicates and provides information to employees and outside agencies regarding
the implementation of personnel policies.
• Assists in labor negotiations and labor management relations, with an emphasis on contract
interpretation and investigation of grievances.
• Coordinates and administers various special projects and ongoing programs, such as Employee
Recognition, Safety, Wellness or Americans with Disabilities Act(ADA).
• Researches, designs, prepares and leads various training sessions, workshops and classes.
• Assists in the development and implementation of the City's Equal Employment Opportunity
policy and Affirmative Action program. Assists with or conducts required research or studies as
needed to appropriately monitor and/or prepare required reports.
• Develops and maintains performance management tracking system to ensure evaluations are
completed on time and consistent with City standards and policies.
• Develops and maintains a Human Resources Information System (HRIS), ensuring employee
access to timely and accurate information on HR programs, plans such as benefits, selection
status or training.
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Provides advice and assistance to Departments and individual employees:
• Assists supervisors in diagnosing performance and development gaps and issues. Works with
them to design and implement programs, processes and interventions to improve performance and
development.
• Assists departments with or conducts investigations, and holds meetings as necessary, to resolve
human resources and discrimination/harassment matters.
Assists in the administration of the classification, wage, salary and benefits programs:
• Develops, reviews and revises job and classification descriptions, establishing essential functions
and selection criteria, recommending allocation of positions to grades in the City's classification
matrix, and performing other research work involved in the administration of the position
classification system.
• Designs, conducts and/or participates in complex wage, salary and benefit surveys; analyzes
results and prepares reports, including findings and recommendations.
• Analyzes, researches, prepares reports and recommendations for employee benefits programs,
ensuring deadlines and compliance requirements are met.
• Develops, implements and maintains the City's automated position control/inventory system.
• Provides information to other departments and outside agencies.
Plans, formulates, constructs and administers recruitment and selection processes for all levels of
positions:
• Reviews job openings, descriptions and requirements with management personnel; prepares job
announcements and recommends appropriate advertising strategies.
• Develops verbal, written, physical agility and performance examinations as needed; screens
applications and oversees and may participate in interviews of applicants for City employment.
• Reviews and recommends reasonable accommodation for placement of disabled applicants or
employees.
PERIPHERAL DUTIES
Serves as member of various City committees and task forces as assigned.
Performs similar or related duties as assigned.
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from a four-year college or university with a degree in public or business
administration, human resources or a closely related field; and
(13) Minimum of three (3) years of increasingly responsible personnel experience at a level
affording familiarity with personnel classification, compensation, recruitment, promotion,
testing,evaluation, labor relations, personnel policy and procedures desired; or
(C) Any equivalent combination of education and experience.
Position Description: Human Resources Analyst Page 2 of 4
Necessary Knowledge, Skills and Abilities:
(A) Ability to effectively and accurately communicate, both verbally and in writing, with employees,
consultants, other governmental agency representatives, City officials and the general public.
This includes the ability to communicate technical information to lay audiences;
(13) Ability to establish and maintain trust, confidence and effective working relationships with co-
workers, managers, supervisors and the public; ability to maintain confidentiality of sensitive
information;
(C) Effective experience in modern principles, practices and theories of human resources
management, including union contract interpretation and recruitment and selection methods;
municipal government policies, procedures and structure; applicable local, state and federal laws,
codes, regulations and ordinances;
(D) Ability to analyze situations accurately, adopt an effective course of action and adapt as the
situation changes,and to manage multiple projects and tasks;
(E) Ability to effectively use research and analytical methods, practices and procedures to define and
resolve issues;
(F) A key value of the City is customer service. This position requires considerable knowledge,
ability and skill in the principles and practices of excellent customer service as practiced in both
the private and public sectors. it requires the ability to effectively meet and deal with the public;
the ability to handle stressful situations; the ability to greet and respond to customers in a
friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the
ability to establish and maintain effective working relationships with employees, supervisors, and
the general public; the ability to maintain a professional, courteous, and pleasant demeanor in
difficult and stressful situations; and the ability to diplomatically deal with difficult people. A
willingness to expend extra effort to help the public find answers or information relative to their
inquiry or complaint is expected.
SPECIAL RE Q IJIREMC NTS
Must possess a valid State driver's license or have the ability to obtain one prior to employment.
TOOLS AND EQUIPMENT USED
Personal computer, including word processing, spreadsheet, data base and presentation software.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Work is performed mostly in office settings. Some outdoor work is required as part of ground-breaking
ceremonies or similar community events.
While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to
finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is
occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and is required to talk and
hear.
Position Description: Human Resources Analyst Page 3 of 4
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The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by
this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the
ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works in outside weather conditions.
The noise level in the work environment is usually quiet to moderate.
SELECTION GWI)ELLNNES •
Formal application, rating of education and experience; oral interview and reference check; job related
tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee
and is subject to change by the employer as the needs of the employer and requirements of the job change.
Approval: Approval:
Human Resources Manager designate City Manager
Effective Date: July 26, 2005 Revision History: New
Position Description: Human Resources Analyst Page 4 of 4