Resolution 05-016 Creating Senior Permit Specialist & Senior Plans Examiner Classifications •
MY OF SPOICALNE VALLEY
SPOKANE COUNTY, W A S HTN O T O
RESOLUTION NO. 05-016
A RFSOLUTlON CREATING! A NEW EMPLOYEE CLASSIFICATION AND JOB
DESCRIPTION FOR THE POSITION'S OF SENIOR PERMIT SPECIALIST, AND
SENIOR PLANS E.WriINER,FOR THE CITY OF SPOKANE VALLEY.
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WHEREAS, the City Council from time to time must create new employment classifications and
adopt conditions of employment for those newly-created classifications; and
WHEREAS, the City Council adopted Spokane Valley Municipal Code provision 2.50.070,
which, in part, provides that position classifications and job descriptions shall be developed for new
positions; and
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WHEREAS, the City Council through Resolution No. 03-03I adopted job descriptions for City
positions; and
WHEREAS, since adoption of Spokane Valley Municipal Code 2.50.070; the City Council has
created various new employee classifications;
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane -
County, Washington, as follows:
Section 1. New Emp_10 e,e__Classification and Posi tion Description for Senior Permit
Specialist. The City of Spokane Valley creates the new employee classification of "Senior Permit
Specialist," and adopts the position description for the position of Senior Permit Specialist, attached
hereto as Attachment 1, as if fully set forth herein. This job description includes a pay grade
classification of 14.
Section 2. New Employe Classification and Position Description for Senior Plans
Examiner_ The City of Spokane Valley creates the new employee classification of "Senior Plans
Examiner," and adopts the position description for the position of Senior Plans Examiner, attached hereto
as Attachment 2, as if fully set forth herein. This,job description includes a pay grade classification of
16.
Section 3, Remaining Job Descriptions Unchanged. The remainder of the job descriptions
contained in Resolution No. 03-031 as adopted or amended remain unchanged by this action.
Section 4. Effective Date. This Resolution shall be effective upon adoption.
Adopted this 91/ day of August, 2005.
City of Spokane Valley
k d.kittU
!� Mayor Diana WiEhite
c!itS.:. Clerk, Christine Bainbridge
Resolu[ion 05-0 L6 Sr Perini[ Spec;Sr.P]ans Exarni Ie.r
--• Attachm':,.. I,to Resolution No. 195-016
CITY OF SPOKANE VALLEY
POSITION DESCRIPTION
Class Title: Senior Permit Specialist Job Code Number: 445
Department: Community Development Grade Number: 14
Division: Building FLSA Status: Non-Exempt
Date: • Location: City Hall
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GENERAL PURPOSE
Plans, organizes, directs and evaluates work activities involved in issuing and accepting
- applications for development related and right-of-way'permits.
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SUPERVISION RECEIVED
Works under the general supervision of the Building Official.
SUPERVISION EXERCISED
Serves as a lead worker- May provide functional supervision to.Permit Specialists and
other staff as assigned.
ESSENTIAL.DUTIES AND RESPONSIBILITIES
Serves as a lead worker over Permit Specialists; provides leadership and direction in the
daily operations of the permit center; ensures the flow of work within the permit center is
completed in accordance with established procedures; coordinates permit center activities
with other divisions, departments and agencies as required,
Oversees the approval process of complex permit applications, especially for commercial
building permits- Coordinates pre-application conferences; serves as staff liaison
between the applicant, consultants, City staff and other agencies; organizes infomation
of a professional and/or technical nature.
Oversees the effective use of the automated permitting system; develops, recommends
and implements approved permit system changes to make processes more efficient and
effective; works with information technology staff or consultants to make operating
revisions to the system in a timely manner; trains staff on the system.
Provides general building, zoning, land use and related code information and application
forms to permit applicants and the general public, and provides guidance in completing
them.
Provides technical support and assistance to applicants, consultants and staff from the
City and other agencies on procedural information, submittal requirements, code
interpretations and solutions to site-specific problems.
Position Description: Senior Permit Specialist 1
Screens, reviews and approves construction and land use plans and applications accepted
by staff for consistency of code interpretations, submittal requirements, and technical
information provided to the applicant.
Provides detailed and accurate information regarding the existence, location, type and
extent of public improvements such as street, sewer hydrants, water mains and services,
• sidewalk, curbs, pavement and others.
Maintains accurate and timely records of the permit process; inputs, maintains and
compiles a variety of data on permitting activity, such as the number of permits by type,
valuation, permit fees, review time,problem areas, conditions imposed and actions taken.
Responds to customer complaints and inquiries, and resolves customer service issues,
either personally, by telephone or in writing; maintains records and documents of
customer service issues and resolutions.
Prepares and oversees the maintenance and storage of records, files and logs related to
permit issuance.
Recommends changes to codes, rules and regulations based upon common problem areas
and building issues.
PERIPHERAL DUTIES
Performs building inspection and plans examination duties in a back-up capacity..
Assists in assigned addresses for new and existing properties.
Serves as a member of various staff committees as assigned.
Performs other similar and related duties as assigned.
MINIMUM QUALIFICATIONS
Required Qualifications
A. Graduation from a standard senior high school or GED equivalent, supplemented
by two (2) years of post-secondary college or technical instruction in building
technology, architecture, urban planning, construction management, mechanical,
plumbing or building instruction; and
B. rive (5) years of experience in general construction or related fields; or
C. Any equivalent combination of education and experience which would
demonstrate the individual's knowledge, skill and ability to perform the essential
duties and responsibilities listed above.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
A. Considerable knowledge of International Codes; working knowledge of general
land use development and zoning regulations; working knowledge of building
Position Description: Senior Permit Specialist 2
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administration; considerable knowledge of manual and computerized record
keeping systems.
B. Knowledge of City-zoning ordinances, building codes and specialized regulations
related to a variety of permits; familiarity with standards and specifications for
street and sewer improvement plans. •
C. Ability to establish effective working relationships with employees, contractors,
developers, architects, engineers, owners, and the general public; ability to read
and understand complicated plans and blueprints; ability to communicate
effectively verbally and in writing.
D. A key value of the city is customer service- This position requires considerable
knowledge, ability and skill in the principles and practices of excellent customer
service as practiced in both the private and public sectors- It requires the ability to
effectively meet and deal with the public; the ability to handle stressful situations;
the ability to greet and respond to customers in a friendly, pleasant and
professional manner using appropriate inflection, grammar and syntax; the ability
to establish and maintain effective working relationships with the employees,
supervisors, and the general public; the ability to maintain a professional.
• courteous, and pleasant demeanor in difficult and stressful situations; and the
ability to diplomatically deal with difficult people. A willingness to expend extra
effort to help the public find answers or information relative to their inquiry or
complaint is expected.
SPECIAL 1 E U1REMENTS •
'Must possess a valid State driver's license or have the ability to obtain one prior to
employment;
Minimum certification at the time of employment; at least one ICC Certificate verifying
technical abilities in Inspection or Plans Examination.
TOOLS AND EQUIPMENT USED
Personal computer and associated office software, including word processing and
spreadsheet; automated permitting software; general office equipment-
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perl'onn the essential functions of the job, Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
The functions are mostly sedentary but may involve some amount of time standing,
stooping, kneeling, bending, lifting, walking, carrying, and reaching, while filing and
other duties- Some. outdoor work is required in the inspection of various land use
developments, construction sites. Hand-eye coordination is necessary to operate
Position Description: Senior Permit Specialist 3
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computers and various pieces of office equipment. Extensive wrist and hand movements
related to computer keyboard, calculator, 10-key, copier, and typewriter work.
Employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception, and the ability to adjust and focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee occasionally works in outside
weather conditions. The employee is occasionally exposed to wet and/or humid
conditions, or airborne particles.
The noise level in the work environment is usually quiet in the office, and moderate in
the field.
SELECTION GUIDELINES
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Formal application, rating of education and experience; oral interview and reference
check;job-related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them
from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer
and employee, and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Approval: Approval:
Human Resources Manager City Manager •
Effective Date: Revision History:
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Position Description: Senior Permit Specialist 4
AttachnhI:, .y;to Resolution No, 05-016 •
CITY OF SPOKANE A.L.LE Y
POSITION DESCRIPTION
Class Title: Senior Plans Examiner Job Code Number:
Department: Community Development Grade Number: •
.Division; Building FL SA Status: Exempt
Date; Location: City Hall
GENERAL PURPOSE
Oversees and performs a variety of routine and complex technical work in the review and
approval of plans and specifications, ensuring compliance with building, mechanical;
plumbing and related code requirements and other regulations in the design.and
construction of building projects.
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SUPERVISION RECEIVED
Works under the general supervision of the Building Official.
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SUPERVISION EXERCISED
Exercises supervision over Plans Examiners, Building inspectors i and
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RO i onsti-uction Inspectors and other personnel as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES •
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Manages and participates in the development and implementation of goals, objectives,
policies and priorities for assigned programs; recommends and administers policies and
• procedures_
Selects, trains, evaluates and disciplines personnel, and resolves employee grievances.
Determines work procedures, prepares work schedules and expedites workflow_ Issues
Britten and verbal instructions. Assigns duties and examines work for exactness,
neatness and conformance to policies and procedures. Counsels employees to improve.
performance, Studies and standardizes procedures to improve efficiency of. subordinates,
Oversees and participates in the development and administration of the Building
Division`s annual budget in areas of responsibility; participates in the forecast of funds
needed for staffing, training, equipment, materials, supplies and projects.
Coordinates activities with Building Division staff`, other divisions and departments and •
outside agencies,
Reviews commercial and residential construction plans and engineering calculations of
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• structural; mechanical and architectural components to ensure compliance with all •
applicable codes, and recommends method of compliance to meet the intent of each
related item. Reviews building, site, utility and other plans to determine compliance with
applicable codes, and provides comments regarding necessary revisions.
Position Description: Senior Plans Examiner 1
Reviews and evaluates proposed building plans and specifications blueprints to insure
that proposed construction complies with building, plumbing, mechanical, fire,
environmental, flood hazard, design, energy, barrier free requirements, landscape and
clearing, grading, filling and related codes.
Applies valuations and permit costs for new projects based on codes, regulations and
policies.
On occasion,performs residential, commercial and industrial on-site inspections at
various stages of construction, alteration and repair to assure compliance with City codes
and ordinances, safety standards and state and national codes and regulations, including
the International Codes and Uniform Plumbing Code. Writes detailed correction notices
whenever code violations are discovered during inspections.
Assists architects, engineers, contractors and the public by discussing and explaining
building code requirements; provides information regarding materials requirements,
common building inspection processes and explains local ordinances.
Researches problems and complaints regarding commercial and residential buildings,
building construction and code compliance. Resolves complex and sensitive customer
service issues, either personally, by telephone or in writing. Maintains records and
documents of customer service issues and resolutions.
PERIPHERAL DUTIES
Keeps abreast of trends and developments in the field of plan review and building
inspection. Recommends and implements changes to programs in areas of responsibility
in response to changes in state legislation and protective codes.
Serves as a member of various staff committees as assigned.
Performs other similar and related duties as assigned.
MINIMUM QUALIFICATIONS
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Required Qualifications
A. Graduation from a standard senior high school or GED equivalent; supplemented
by two (2) years of post-secondary college or technical instruction in building
technology, construction management, mechanical, plumbing or building
construction; and
B. Five (5) years of experience in general construction or related fields; or
C. Any equivalent combination of education and experience which would
demonstrate the individual's knowledge, skill and ability to perform the essential
duties and responsibilities listed above.
NECESSARY KNOWLEDGE, SKiLLS AND ABILITIES
Position Description: Senior Plans Examiner 2
A. Thorough knowledge of International Codes and Uniform Plumbing Code, and
skill in applying that knowledge; working knowledge of zoning and land use
regulations.
B. Ability to establish effective working relationships with employees, contractors,
developers, architects, engineers, owners and the general public; ability to read
and understand complicated plans and blueprints; ability to communicate
effectively verbally and in writing.
C. A key value of the city is customer service. This position requires considerable
knowledge, ability and skill in the principles and practices of excellent customer
service as practiced in both the private and public sectors. It requires the ability to
effectively meet and deal with the public; the ability to handle stressful situations;
the ability to greet and respond to customers in a friendly, pleasant and
professional manner using appropriate inflection, grammar and syntax; the ability
to establish and maintain effective working relationships with the employees,
supervisors, and the general public; the ability to maintain a professional,
courteous, and pleasant demeanor in difficult and stressful situations; and the
ability to diplomatically deal with difficult people. A willingness to expend extra
effort to help the public find answers or information relative to their inquiry or
complaint is expected.
SPECIAL REQUIREMENTS
Must possess a valid State driver's license or have the ability to obtain one prior to
employment;
Minimum certification at the time of employment: ICC Building Plans Examiner, ICC
Building Inspector;
Other desired certification: ICC Accessibility Inspector/Plans Examiner, ICC Fire
inspector, ICC Mechanical Inspector, ICC or IAPIVIO Plumbing Inspector.
TOOLS AND EQUIPMENT USED
Personal computer, including word processing and permitting software; general office
equipment.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of the job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
The functions are mostly sedentary but may involve some.amount of time standing,
stooping, kneeling, bending, lifting, walking, carrying, and reaching, while filing and
other duties. Some outdoor work is required in the inspection of various land use
Position Description: Senior Plans Examiner 3
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developments, construction sites, .Rand-eye coordination is necessary to operate
computers and various pieces of office equipment Extensive wrist and hand movements
related to computer keyboard, calculator, 10-key, copier, and typewriter work. •
Employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral. vision,
depth perception. and the ability to adjust and focus.
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WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions ol'this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee occasionally works in outside
weather conditions- The employee is occasionally exposed to wet and/or humid
conditions, or airborne particles,
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The noise level in the work environment is usually quiet in the office, and moderate in
the field-
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference -
check;job-related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that
may be performed. The omission or specific statements of duties does not exclude them
from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer
and employee, and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Approval: Approval:
Human Resources Manager City Manager
Effctive Date: Revision History:
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- Position Description: Senior Plans Examiner 4
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