Resolution 08-020 Implementation of Flexible Schedule Pilot Program CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
RESOLUTION NO. 08-020
A RESOLUTION ADOPTING AND AUTHORIZING THE IMPLEMENTATION OF A
PILOT PROGRAM FOR FLEXIBLE SCHEDULING OF WORK HOURS FOR
CERTAIN EMPLOYEES FOR THE CITY OF SPOKANE VALLEY.
WHEREAS, the City Council adopted Ordinance 03-044 in 2003 outlining the basic personnel
policies for City employees; and
WHEREAS, Ordinance 03-044, Section 1(C) states, in pertinent part, that personnel polices that
relate to wages, benefits and conditions of employment shall be submitted to the City Council for review
and approval; and
WHEREAS, the City has begun to research work hour programs being implemented by other
jurisdictions, and is interested in testing several flexible work hour programs on a limited basis.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane
County, Washington, as follows:
Section 1. Adoption of Pilot Program for Flexible Scheduling of Work Hours for Certain
Employees, and Authorizing Implementation of Same. The City of Spokane Valley hereby creates a pilot
program for flexible scheduling of work hours for certain employees, consistent with the terms outlined
in Appendix A to this Resolution. The City Manager is further authorized to implement the pilot
program pursuant to an appropriate administrative policy and procedure. It is anticipated that the pilot
program will be evaluated no later than December 3 I, 2009.
Section 2. Effective Date. This Resolution shall be effective upon adoption.
Adopted this 23`d day of September, 2008.
City of Spokane Valley
Deputy Mayor ick Denenny
ATFEST:
r /
City Clerk, Christine 13ain•ridge /
Approved as to Form:
//.. /
Offi c of the City Attorney
Resolution 08-020 Pilot Flex Time Page I of I
;13A4,..J 54 crir u6. i i m IDEA
S ti Administrative Policy & Procedure No. 200.050
Flexible Hours for Employees-Non Represented
POLICY
The City promotes energy conservation, preserving our environment and supporting City
employees to enhance productivity and job satisfaction through the utilization of
compressed work schedules for non-represented employees of the City_
2. REFERENCES
u) Fair Labor Standards Act. 29 U.S.C. §§ 201-219
b) City Policy No. 200.045,
c) RCW 70.94. Washington Clean Air Act
d) RW 49.46 Washington Minimum Wage Act
3. DESCRIPTION AND IMPLEMENTTION
u)Trial Basis. The usage of flexible compressed schedules will be on a trial basis. The
City will evaluate the impacts these schedules have on the productivity of staff and the
services provided to the community. In the event a conflict between the work of the City
and these schedules becomes apparent, priority will be give to the services provided by
City employees_
b)Types of Schedules. Other than the City's normal schedule of 8:00 am to 5:00 pm,
Monday through Friday defined in City Policy 200.045, the City may approve or require
the following compressed work schedules for employees.
1. 4 (four) days per week, 10 (ten) hours per day work day with 3 (three) days
off in each work week.
2. 9 (nine) days of work in two defined work weeks. (4 (four) consecutive 9
(nine) hour work.days repeated each week with an additional 8 (eight) hour
work day in alternating weeks.
3. A combination of working hours that allow for supervision of contractors
providing services to the City.
c)Requests for flexible schedules. Employees of the city may submit in writing to the
City Manager or Deputy City Manager requests to have their respective schedules
changed to one of the options above. The request shall include the following:
1, The requested schedule;
2. The criteria that will be measured to evaluate productivity.
Policy No. 200.050 Flexible Hours for Employees Page 1 oft
Effective
ldW.'h.,.y601:XlKO YT I RNEMORPOk. g
3. A plan to ensure services the employee and work unit provides to the City will
not decrease;
4, The desired effective date of the new schedule;
5. A written acknowledgement by the employee stating they understnd the
effects the proposed schedule will have on their leave usage, and if approved,
the schedule may be changed at anytime by the City.
6. A statement provided by the employee's department director supporting the
requested schedu]e and addressing the approval criteria in section 3(d) below.
d)Consideration. After receiving a request for a schedule change, the City Manager or
Deputy City Manager will evaluate each request individually based upon the following
criteria
1. The impacts on services to the City including maintenance of coverage.
2, The measurements to be used to evaluate the schedule.
3. The amount of service time the employee has with the City and in their
current position.
4. The demands and schedules associated with the employee's work unit.
S. The amount of supervision the position/employee requires and the availability
of the supervisor_
e) Approval.
1. It is the City's sole authority to approve or deny flexible schedules_
2. The City Manager or Deputy City Manager will provide a written response to
requests for flexible schedules.
3. Approved flexible schedules are subject to review and reconsideration, •
individually or collectively, at any time by management,
1)Supervisory Responsibility. Supervisors will maintain constant oversight to ensure
customer service and productivity are maintained and employees are working when they
are scheduled.
g)Leave Usage and Holidays. When an employee on an approved schedule uses sick,
vacation leave or leave without pay, the employee will be charged for the amount equal
to the hours that would have been worked if not on leave. Similarly, if a holiday falls on
a regular working day of the employee, the employee receives 8 (eight) hours of pay.
The employee must either work or use vacation leave for the remainder. When a City
holiday falls on a regular day off, the supervisor of the employee will designate another
day as the employee's holiday. Efforts will be made to place the designated holiday
adjacent to a regular day off if that holiday is such for employees working the normal
City schedule.
City Manager/Deputy City Manager
Policy No. 200.050 Flexible Hours for Employees Page 2 oft
Effective
Nine Day, Hour Schedule
(9/80)
Example
Current -
Monday Tuesday Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday
8 hours 8 hours 8 hours 8 hours 8 hours 8 hours 8 hours 8 hours 8 hours 8 hours
Workweek Divide
9/80 Schedule
Monday Tuesday Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday
i A
9 hours 9 hours 9 hours 9 hours 2 9 hours 9 hours 9 hours 9 hours Regular
2
..:t. Day Off
N
Workweek Divide