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2012, 07-24 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, July 24, 2012 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor Matthew Larson, Advent Lutheran Church PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: MAYOR'S REPORT: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. ADDroval of the followina claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS; TOTAL AMOUNT 07/10/2012 3976 -3979; 3995 -3997; 26363 -26369 $257,768.25 07/11/2012 26370 - 26456; 628120035; 705120020 $2,128,154.05 GRAND TOTAL $2,385,922.30 b. Approval of Payroll for period ending July 15, 2012: $259,349.54 c. Approval of Minutes of July 3, 2012 Study Session Format Council Meeting d. Approval of Minutes of July 10, 2012 Regular Formal Format Council Meeting e. Approval of Minutes of July 17, 2012 Study Session Format Council Meeting 2. PUBLIC HEARING: Development Agreement in Connection with Proposed Comprehensive Plan Amendment CPA 05 -12 — Mike Basinger NEW BUSINESS: 3. Motion Consideration: Approval of Development Agreement, CPA 05 -12 — Mike Basinger [public comment] 4. First Reading Proposed Ordinance 12 -020 Amending Spokane Valley Municipal Code 8.25.025 Solicitation Exceptions —Cary Driskell [public comment] 5. Motion Consideration: Transportation Improvement Board Call for Projects — Steve Worley [public comment] Council Agenda 07 -24 -12 Formal Format Meeting Page 1 of 2 PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 6. Shoreline Master Program (SMP) Goals and Policies — Lori Barlow 7. Advance Agenda — Mayor Towey INFORMATION ONLY (will not be reported or discussed): 8. Department Reports 9. Sullivan Road Bridge Final Design Contract Amendment CITY MANAGER COMMENTS 10. EXECUTIVE SESSION: Labor Negotiations [RCW 42.30.1140(4)] ADJOURNMENT General Meeting Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 4th Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the let, 3rd and 5th Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921 -1000 as soon as possible so that arrangements may be made. Council Agenda 07 -24 -12 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 24, 2012 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST DATE VOUCHER NUMBERS; TOTAL AMOUNT 07/10/2012 3976 -3979; 3995 -3997; 26363 -26369 $257,768.25 07/11/2012 26370 - 26456; 628120035; 705120020 $2,128,154.05 GRAND TOTAL $2,385,922.30 001.090.000.514. Explanation of Fund Numbers fi #001- General Fund General Gov't- Employee supply 001.011.000.511 City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. Public Safety 001.018.013.513, Deputy City Manager 001.018.014.514, Finance 001.018.016.516. Human Resources 001.032.000. Public Works 001.058.050.558. Comm. Develop.- Administration 001,058.055.559. Comm. Develop.— Develop.Eng, 001.058.056.558. Community Develop.- Planning 001.058.057,559. Community Develop.- Building 001.076.000.576. Parks & Rec— Administration 001.076.300.576. Parks & Rec - Maintenance 001.076.301.574. Parks & Rec - Recreation 001.076.302.576. Parks & Rec- Aquatics 001.076.304.575. Parks & Rec- Senior Center 001.076.305.574. Parks & Rec- CenterPlace 001.090.000.511, General Gov't- Council related 001.090.000.514. General Gov't - Finance related 001.090.000.517. General Gov't- Employee supply 001.090.000.518. GeneraI,Gov't- Centralized Services 001.090.000519. General Gov't -Other Services 001.090.000.531. General Gov't - Natural Resources 001,090.000.550. General Gov't - Economic Dev. 001.090.000.560. General Gov't - Social Services 001.090.000.594. General Gov't - Capital Outlay )und on Voucher Lists Other Funds 101 — Street Fund 103 -- Paths & Trails 105 — HoteVMotel Tax 120 — CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 123 -- Civic Facilities Replacement 204 — Debt Service 301 — Capital Projects (15Y' /% REET) 302 — Special Capital Proj (2"d ' /4% REET) 303 — Street Capital Projects 304 — Mirabeau Point Project 307 — Capital Grants 309 —Parks Capital Grants 310 — Civic Bldg Capital Projects 311 — Street Capital Improvements 2011+ 402 — Storinwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS; Voucher Lists vchlist Voucher List Page: 1 07/10/2012 11:07:57AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund[Dept Description /Account Amount 3976 7/5/2012 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben44506 001.231.14.00 401A: Payment 21,508.63 Total: 21,508.63 3977 7/512012 000682 EFTPS Ben44508 001.231.11.00 FEDERAL TAXES: Payment 30,844.14 Total : 30,844.14 3978 7/5/2012 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PLI Ben44510 001.231.18.00 457 DEFERRED COMPENSATION: Payr 7,575.35 Total : 7,575.35 3979 7/5/2012 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben44512 001.231.14.00 401 EXEC PLAN: Payment 1,052.33 Total: 1,052.33 3995 7/5/2012 000682 EFTPS Ben44518 001.231.11.00 FEDERAL TAXES: Payment 743.24 Total: 743.24 3996 7/5/2012 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben44567 001.231.14.00 401A: Payment 249.70 Total: 249.70 3997 7/5/2012 000682 EFTPS Ben44569 001.231.12.00 FEDERAL TAXES: Payment 144.25 Total: 144.25 26363 7/5/2012 000120 AWC Ben44496 001.231.16.00 HEALTH PLANS: Payment 105,366.89 Ben44514 001,231.16.00 HEALTH PLANS (COUNCIL): Payment 8,203.97 Ben44563 001.231.16.00 HEALTH PLANS: Payment - 9,509.61 Total : 111,995.69 26364 7/5/2012 000165 DEPT OF RETIREMENT SYSTEMS Ben44498 001.231.15.00 PERS: Payment 52,765.49 Sen44565 001.231.15.00 PERS: Payment 290,65 Total : 53,056.14 26365 7/5/2012 003019 GLENN E TANNER, WSBA#20071 Ben44494 001.231.20.00 JUDGMENT: Payment 1,424.00 Total : 1,424.00 26366 7/5/2012 002227 IDAHO TAX COMMISSION Ben44500 001.231.50.03 IDAHO STATE TAX BASE: Payment 1,191.02 Total: 1,191.02 26367 7/5/2012 000164 LABOR & INDUSTRIES Ben44492 001.231.17.00 LABOR & INDUSTRIES: Payment 24,770.63 Page: 1 vchlist 07/10/2012 11.07 :57AM Voucher List Spokane Valley Page: 2 Bankcode: apbank Voucher Date Vendor Invoice FundlDept Description /Account Amount 26367 7/5/2012 000164 LABOR & INDUSTRIES (Continued) Ben44516 001.231.17.00 LABOR & INDUSTRIES: Payment 246.26 Total: 25,016.89 26368 7/5/2012 000699 WA COUNCIL CO/CITY EMPLOYEES Ben44502 001.231,21.00 UNION DUES: Payment 2,129.43 Total: 2,129.43 26369 7/5/2012 002574 WASHINGTON TRUST BANK Ben44504 001.231.20.00 BERG20110- 02- 03952 -4: Payment 837.44 Total: 837.44 14 Vouchers for bank code : apbank Bank total: 257,768.25 14 Vouchers in this report Total vouchers: 257,768.25 I, the undersigned, do certify under penalty of perjury, that the materials have been fumished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 2 vchlist Voucher List Page: 1 07/11/2012 1:23:26PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description/Account Amount 26370 7/11/2012 002988 ACE LANDSCAPING 1414 101.042.000.542 2012 LANDSCAPING RIGHT OF WA 8709.57 26371 26372 26373 26374 26375 26376 26377 26378 26379 7/11/2012 000197 AIRFACTZ 7/11/2012 000150 ALLIED FIRE & SECURITY Total : 63887 001.018.016.516 BACKGROUND CHECKS: HR Total : IVC1017901 RCB1083393 7/11/2012 003078 ALLWESTTESTING & ENGINEERING 57983 7/11/2012 001081 ALSCO 7/11/2012 003076 AMSDEN, ERICA 7/11/2012 000334 ARGUS JANITORIAL LLC 7/11/2012 001012 ASSOC BUSINESS SYSTEMS 7/11/2012 002326 BATTERIES PLUS 7/11/2012 000918 BLUE RIBBON LINEN SUPPLY INC LSP01166822 May 2012 Expenses INVO07557 001.076.300.576 KEYS FOR CENTERPLACE 001.076.305.575 QUARTERLY MONITORING: CENTE Total : 402.402.000.538 211 -202T PAVEMENT REPAIR FIELL Total : 001.058.057.559 FLOOR MATS: BLDG DEPT 001.016.000.521 FLOOR MATS: PRECINCT Total 001.032.000.543 EXPENSE REIMBURSEMENT Total : 001.016.000.521 JANITORIAL SVCS: JUNE 2012 Total 567968 001.013.015.515 COPIER COSTS: LEGAL 568709 001.058.050.558 ASSOCIATED BUSINESS SYSTEM Total ; 102011 -01 001.090.000.519 BATTERIES 228638 001.090.000.518 BATTERIES 229170 001.090.000.519 BATTERIES Total : 9339677 001.076.305.575 LINEN SUPPLYAND SERVICE FOR 9341642 001.076.305.575 LINEN SUPPLYAND SERVICE FOR S0032753 001.076.305.575 LINEN SUPPLYAND SERVICE FOR S0034269 001.076.305.575 LINEN SUPPLYAND SERVICE FOR 50034311 001.076.305.575 LINEN SUPPLYAND SERVICE FOR 8,709.57 80.00 80.00 11.08 112.50 123.58 874.50 874.50 39.55 143.65 183.20 24.42 24.42 2,165.23 2,165.23 100.89 775.82 876.71 124.95 173.38 49.98 348.31 233.96 37.08 200.01 276.26 26.40 Page: 1 vchlist Voucher List Page: 2 07/11/2012 1:23:26PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description/Account Amount 26379 7/11/2012 000918 000918 BLUE RIBBON LINEN SUPPLY INC (Continued) Total : 773.71 26380 7/11/2012 000815 BNSF RAILROA€? CO July 2012 303.303.060.595 CIP 0060: NON REFUNDABLE PRO, 600.00 Total : 600.00 26381 7/11/2012 003082 BOYSEN, GREGORY Expenses 001.018.016.516 EXPENSE, REIMBURSEMENT 500.00 Total : 500.00 26382 7/11/2012 002993 BROADWAY SPLICING SUPPLY 368575 101.042.000.542 BINDER CHAINS 195.59 Total : 195.59 26383 711112012 002562 CD'A METALS 475311 101.000.000.542 SUPPLIES FOR PW 86.09 Total : 86.09 26384 7/11/2012 000101 CDW -G M201969 001.016.000.521 TV FOR SHERIFF 798.07 M253554 001.016.000.521 TV FOR SHERIFF 80.32 M383228 001.016.000.521 TV FOR SHERIFF 164.56 Total : 1,042.95 26385 7/11/2012 000322 CENTURYLINK June 2012 001.076.302.576 JUNE 2012: PHONE SERVICE 376.22 June 2012 001.076.302.576 PHONE SERVICE: TERRACE VIEW 115.14 Total : 491.36 26386 7/11/2012 001169 CITY OF SPOKANE VALLEY July 2012 001.058.056.558 PETTY CASH: 7798 17.39 Total : 17.39 26387 7/11/2012 000840 CLARY, AARON Expenses 402.402.000.538 EXPENSE REIMBURSEMENT 1,000.00 Total : 1,000.00 26388 7/11/2012 001888 COMCAST July 2012 001.090.000.548 HIGH SPEED INTERNET: CITY HAL 115.95 Total : 115.95 26389 7/11/2012 000326 CONSOLIDATED IRRIGATION #19 June 2012 101.042.000.542 UTILITIES: PW 449.04 June 2012 001.076.305.575 UTILITIES: PARKS 116.94 June 2012 001.076.300.576 UTILITIES: PARKS 650.27 Total : 1,216.25 26390 7/11/2012 001880 CROWN WEST REALTY LLC July 2012 101.042.000.543 MAINTENANCE CHARGES: MAINT 1 165.87 Page: 2 vchlist 07/1112012 1:23:26PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description /Account Amount 26390 7/11/2012 001880 001880 CROWN WEST REALTY LLC (Continuer!) Total : 165.87 26391 7/11/2012 002236 DEPT OF COMMERCE July 2012 001.058.056.558 NW ECONOMIC DEV COURSE: BA: 1,000.00 Total: 1,000.00 26392 7/11/2012 000409 DEPT OF REVENUE 2nd qtr 2012 001.076.301.586 LEASEHOLD EXCISE TAX RETURN 3,552.27 Total : 3,552.27 26393 7/41/2012 000409 DEPT OF REVENUE 3213 -2012 -QTR 1 001.090.000.514 1 ST QTR 2012: MLS CREDIT CARD 367.02 Total: 367.02 26394 711112012 000734 DEPT OF TRANSPORTATION RE- 313- ATB20612056 101.042.000.542 STATE ROUTE ROADWAY MAINTEP 8,040.83 Total : 8,040.83 26395 7/11/2012 002389 DIRECTPOS 14121 001.076.302.576 SERVICE/NEW UNITAT MISSION P 979.39 Total : 979.39 26396 7/11/2012 000278 DRISKELL, CARY Expenses 001.013.015.515 EXPENSE REIMBURSEMENT 90.11 Total : 90.11 26397 711112012 000795 EARTHWORKS RECYCLING, INC. 29358 001.076.305.575 RECYCLING COLLECTION 27.50 Total : 27.50 26398 7/11/2012 000246 EAST SPOKANE WATER DIST #1 June 2012 101.042.000.542 WATER CHARGES: PW 1,068.55 June 2012 001.076.300.576 WATER CHARGES: EDGECLIFF PA 1,203.03 Total: 2,271.58 26399 7/11/2012 001625 EPIC EVENTS & PROMOTION, INC 732 001.076.301.574 OUTDOOR MOVIES IN THE PARK 2,800.00 Total : 2,800.00 26400 7/11/2012 002507 FASTENERS, INC S3352301.001 101.042.000.542 SUPPLIES: PW 25.44 Total: 25.44 26401 7/11/2012 001447 FREE PRESS PUBLISHING INC 38080 001.013.000.513 LEGAL PUBLICATION 235.00 38081 001.013.000.513 LEGAL PUBLICATION 4930 38082 001.013.000.513 LEGAL PUBLICATION 47.60 38085 001.013.000.513 LEGAL PUBLICATION 25.00 38122 001.058.056.558 LEGAL PUBLICATION 48.00 Page: 3 vchlist Voucher List Page: 4 0711112012 1:23:26PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description /Account Amount 26401 7/11/2012 001447 001447 FREE PRESS PUBLISHING INC (Continued) Total : 404.90 26402 7/11/2012 000007 GRAINGER 9857901863 001.032.000.543 SUPPLIES: PW 61.57 Total : 61.57 26403 7/11/2012 000917 GRAYBAR 960805449 001.076,305.575 CENTERPLACE SUPPLIES 56.85 Total : 56.85 26404 7/11/2012 003057 HAGADONE DIRECTORIES INC 509 - 688 -0300 -0000 001.076.305.575 ADVERTISING: CP 85.60 Total : 85.60 26405 7/11/2012 002043 HDR ENGINEERING, INC 5932 -B 403.000.163.595 SPRAGUE SWALE UPGRADE DESI 13,061.02 Total : 13,061.02 26406 7/11/2012 001728 HP FINANCIAL SERVICES CO August 2012 001.090.000,548 AUGUST 2012: LEASE PAYMENTS 2,172.94 Total : 2,172.94 26407 7/11/2012 000715 HSBC BUSINESS SOLUTIONS June 2012 001.076.305.575 SUPPLIES FOR CP, COUNCIL, KIT( 548.44 Total: 548.44 26408 7/11/2012 002607 HUB SPORTS CENTER June 2012 001.090.000.550 2012 OUTSIDE AGENCY GRANT RE 5,000.00 Total : 5,000.00 26409 7/11/2012 002990 INPRO 25 001.076.305.575 DUES FOR INPRO MEETINGS 100.00 Total : 100.00 26410 7/11/2012 000288 INTL CODE COUNCIL 194340 001.058.057.559 SUPPLIES FOR COMMUNITY DEVE 181.47 Total : 181.47 26411 7/11/2012 001635 (SS FACILITY /EVENT SERVICES 340472 001.076.305.575 EVENT SERVICES: MAY 2012 347.27 361047 001. 076.305.575 EVENT SERVICES: MAY 2012 289.60 361048 001. 076.305.575 EVENT SERVICES: MAY 2012 82.74 368013 001.076.305.575 JUNE 2012: CP CLEANING 7,136.00 368119 001.076.305.575 EVENT SVCS: JUNE 2012 269.89 Total : 8,125.50 26412 7/11/2012 003077 JOHNSON, TOM Expenses 001.018.016.516 EXPENSE REIMBURSEMENT 500.00 Page: 4 vchlist Voucher List Page: 5 07/11/2012 1:23:26PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description/Account Amount 26412 7/11/2012 003077 003077 JOHNSON, TOM (Continued) Total : 500.00 26413 7/11/2012 000635 KUHTA, SCOTT Expenses 001.058.056.558 EXPENSE REIMBURSEMENT 113.24 Total : 113.24 26414 7/11/2012 001944 LANCER LTD 0428075 001.058.057.559 BUSINESS CARDS: COIBUILDING 77.18 0428317 001.076.305.575 BUSINESS CARDS: DEBO(SE= 44.02 Total : 121.20 26415 7/11/2012 000252 LOWE'S BUSINESS ACCOUNT June 2012 001.076.305.575 OPERATING SUPPLIES: CP 343.42 Total : 343.42 26416 7/11/2012 003011 MANPOWER 8004421 001.018.016.516 STAFFING SVC: HR 465.61 8004458 001.018.016.516 STAFFING SVC: HR 210.84 Total : 676.45 26417 7/11/2012 000910 MANTZ, GLORIA Expenses 001.058.055.559 EXPENSE REIMBURSEMENT 742.09 Total: 742.09 26418 7/11/2012 000132 MODERN ELECTRIC WATER CO June 2012 001.076.302.576 UTILITIES: PARKS 3,927.48 Total : 3,927.48 26419 7/11/2012 000132 MODERN ELECTRIC WATER CO July 2012 303.303.061.595 APP FEE FOR E=LECTRICAL SVC: P 150.00 Total : 150.00 26420 7/11/2012 002948 NA DEGERSTROM Retainage Release 303.223.40.00 RETAINAGE RELEASE: SULLIVAN E 8,753.66 Total : 8,753.66 26421 7/11/2012 000239 NORTHWEST BUSINESS STAMP INC. 87260 001.018.016.516 SLOTTED NAME BADGE 16.85 Total : 16.85 26422 7/11/2012 000652 OFFICE DEPOT INC. 614181178001 001.032.000.543 SUPPLIES: PW 24.51 614397922001 001.076.301.574 OFFICE SUPPLIES: PARKS 52.14 614654557001 001.090.000.519 SUPPLIES: GENERAL GOVMT 89.57 614700803001 001.018.016.516 SUPPLIES FOR HR 77.11 614742839001 001.076.000.576 SUPPLIE=S: PARKS,CP,REC 82.74 Total : 326.07 Page: 5 vchlist 07/1112012 1:23:26PM Voucher List Spokane Valley Page: 6 Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description/Account Amount 26423 7/11/2012 002844 ONE CALL CONCEPTS, INC 1205313 001.058.050.558 LOCATOR TICKET MGMT SYSTEM 93.60 Total : 93.60 26424 7/11/2012 002424 PITNEY BOWES GLOBAL 1428301 -JN12 001.090.000.518 JUNE 2012: POSTAGE METER REN 275.00 Total: 275.00 26425 7/11/2012 001089 POEASPHALT PAVING, INC. PAY APP 2 303.303.115.595 0115 - SPRAGUE AVE. RECON. COI 391,786.86 Total : 391,786.86 26426 7/11/2012 000415 ROSAUERS 679285 001.076.301.574 MISC SUPPLIES FOR REC PROGR, 127.70 Total : 127.70 26427 7/11/2012 000709 SENSKE LAWN & TREE CARE INC. 4608708 001-076.300.576 MISC PARK REPAIRS - GREENACR 586.61 4638938 001.076.300.576 TRASH PICKUP: GREENACRES PA 54.35 5034398 001.076.300.576 MISC EXTRA PARK REPAIRS: GREI 745.94 Total : 1,386.90 26428 7/11/2012 000854 SHERRY PRATT VAN VOORHIS, INC 1349.02 309.309.165.594 0165 TERRACE VIEW PARK - PRO,. 1,170.00 1350,02 001.076.300.594 CENTERPLACE SOUTH LANDSCAF 2,538.00 Total : 3,708.00 26429 7/11/2012 002021 SHRM 9004719319 001,018.016.516 Membership, John Whitehead 180.00 Total : 180.00 26430 7/11/2012 002531 SIX ROBBLEES INC 5- 639804 101.042.000.542 SUPPLIES: PW 380.56 Total : 380.56 26431 7/11/2012 002285 SKINFILL, LINDSEY Expenses 001.018.016,516 EXPENSE REIMBURSEMENT 433.65 Total : 433.63 26432 7/11/2012 003081 SOUZA, CATHERINE Refund 001.076.302.347 AQUATICS REFUND: SOUZA 30.00 Total : 30.00 26433 7/11/2012 000230 SPOKANE CO AUDITORS OFFICE May 2012 001.058.056.558 RECORDING FEES 449.00 Total : 449.00 26434 7/11/2012 000090 SPOKANE CO INFO SYSTEMS 50304423 001.018.013.513 COUNTY IT SUPPORT 17,972.53 Page: 6 vchlist Voucher List Page: 7 07/11/2012 1:23:26PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description /Account Amount 26434 7/11/2012 000090 000090 SPOKANE CO INFO SYSTEMS (Continued) Total : 17,972.53 26435 7/1112012 000324 SPOKANE CO WATER DIST #3 June 2012 101.042.000.542 WATER CHARGES: PW 42.99 June 2012 001.076.302.576 WATER CHARGES: PARKS 442.40 Total : 485.39 26436 711112012 000406 SPOKANE REGIONAL CVB 5010 105.105.001.557 2012 LODGING TAX REIMBURSEMI 17,343.89 Total : 17,343.89 26437 7/41/2012 000862 SPOKANE ROCK PRODUCTS, INC. 11289 101.042.000.542 SAW CUT REMOVE AND REPLACE 1,643.54 Total : 1,643.54 26438 7/11/2012 000093 SPOKESMAN- REVIEW 320326 001.011.000.511 ADVERTISEMENT: ACCT 42365 227.63 321194 001.013.000.513 ADVERTISING: COMMISSION OPEI 186.16 Total : 413.79 26439 7/11/2012 000311 SPRINT 9596988810 -055 001.058.057.559 GPS PHONE 71.21 Total : 71.21 26440 7/1112012 001083 STANDARD PLBG HEATING CONTROLS 31119 001.016.000.521 REPAIRS AT PRECINCT 297.89 31139 001.076.305.575 REPAIRAND REPLACEMENTAT CE 410.42 Total : 708.31 26441 7/11/2012 002212 STANLEY SECURITY SOLUTIONS 9266760 001.016.000.521 MONITORING AND MAINTENANCE 81.53 Total : 81.53 26442 7/11/2012 000773 STUDIO CASCADE, INC. 1739 001.076.000.576 PLANNING SUPPORT SVCS - PROI 825.00 Tonal: $25.00 26443 7/11/2012 001206 SWANSON'S REFRIGERATION &, RESTA 82672 001.076.305.575 WALK IN FREEZER REPAIR 12229 Total: 122.29 26444 7/11/2012 001895 TAYLOR ENGINEERING INC 1 402.402.150.595 0150 - ON CALL ENG, DES, AUTOG 175.66 2 303.303.154.595 0154 - ON CALL ENG, DES, AUTOG 3,571.69 2 303.303.149.595 0149 - ON CALL ENG, DES, AUTOG 2,049.33 Total : 5,796.68 Page: 7 vchlist Voucher List Page: 8 07/1112012 1:23:26PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund /Dept Description/Account Amount 26445 7/11/2012 002306 TERRELL, LANDSCAPE ARCHITECT, MIC 786 309.309.079.594 GREENACRES PARK PHASE I DES 2,709.15 795 310.000.164.594 COSY SIGN DEVELOPMENT 3,181.48 Total : 5,890.63 26446 7/11/2012 001911 THE GLOVER MANSION CP554 001.076.305.575 EVENT SERVICES AT CENTERPLA( 484.37 CP607 001.076.305.575 EVENT SERVICES AT CENTERPLA( 152.18 Total : 636.55 26447 7/11/2012 000335 TIRE -RAMA 8080017468 402.402.000.538 40201 D: OIL CHANGE 29.43 Total : 29.43 26448 7/11)2012 0022254 TOWEY, TOM Expenses 001.011.000.511 EXPENSE REIMBURSEMENT 113.76 Total : 113.76 26449 7/11/2012 001444 UNITED LABORATORIES INV016181 001.076.305.575 SUPPLIES FOR CP 159.15 Total : 159.15 26450 7/11/2012 000337 UPS Y3F950242 001.090.000.518 FEES FOR POSTAGE 2.80 Total : 2.80 26454 7/11/2012 002185 URS CORPORATION 5129920 001.058.056.558 SHORELINE MASTER PROGRAM 2,361.18 Total : 2,361.18 26452 7111/2012 000087 VERIZON WIRELESS 1049527662 101.042.000.542 .TUNE. 2012- VERIZON CELL PHONI 1,745.86 1093970938 001.016.000.521 AIR CARD FOR SHERIFF 80.02 1093972680 001.016.000.521 AIR CARDS FOR POLICE DEPARTh 803.80 6750026533 101.042.000.542 .TUNE 2012 - WIRELESS DATA CARE 464.94 Total: 3,094.62 26453 7/11/2012 002892 WALLS CONSTRUCTION CORP Permit Refund 001.237.10.95 BUILDING PERMIT REFUND 6,912.79 Total: 6,912.79 26454 7/1112012 000038 WASTE MANAGEMENT OF SPOKANE 1514058- 2681 -0 001.076.305.575 WASTE MGMT. CENTERPLACE 756.21 1514059- 2681 -3 001.016.000.521 WASTE MGMT: PRECINCT 292.64 Total: 1,048.85 26455 7/11/2012 000541 WONDERLAND NORTHWEST INC. 62712 001.076.301.574 SUMMER DAY CAMP FIELD TRIP 1,694.31 Page: 8 vchlist Voucher List Page: 9 07/11/2012 1 :23 :26PM Spokane Valley Bank code: apbank Voucher Date Vendor invoice Fund/Dept Description /Account Amount 26455 7/91/2012 000544 000541 WONDERLAND NORTHWEST INC. (Continued) Total • 1,694.31 26456 7/11/2012 002651 WOODARD, ARNE Expenses 001.011.000.511 EXPENSE REIMBURSEMENT 493.96 628120035 6/29/2012 000001 SPOKANE CO TREASURER 9290200337 705120020 7/5/2012 000001 SPOKANE CO TREASURER 89 Vouchers for bank code: apbank 89 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date 001.016.000.521 LAW ENFORCEMENT Total : Total : June 2012 001.016,000.539 SPOKANE COUNTY SERVICES Total : Bank total Total vouchers 493.96 1,368,839.84 1,368,839.84 208,347.18 208,347.18 2,128,154.05 2,128,154.05 Page: 9 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 07 -24 -2012 Department Director Approval : ❑ Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending July 15, 2012 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: Budget/Financial impacts: Gross: Benefits: Total payroll STAFF CONTACT: Raba Nimri Employees $ 224,164.98 $ 35,184.56 $ 259,349.54 Council Total $224,164.98 $ 35,184.56 $259,349.54 DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington July 3, 2012 6:00 p.m. Attendance: Councilmembers Staff Tom Towey, Mayor Mike Jackson, City Manager Dean Grafos, Councilmember Cary Driskell, City Attorney Chuck Hafner, Councilmember Mike Stone, Parks & Recreation Director Ben Wick, Councilmember Rick VanLeuven, Police Chief Arne Woodard, Councilmember Mark Calhoun, Finance Director Scott Kuhta, Planning Manager Absent: Carolbelle Branch, Public Information Officer Gary Schimmels, Deputy Mayor Chris Bainbridge, City Clerk Brenda Grassel, Councilmember Mayor Towey called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Deputy Mayor Schimmels and Councilmember Grassel. It was moved by Councilmember Grafos, seconded and unanimously agreed to excuse Deputy Mayor Schimmels and Councilmember Grassel from tonight's meeting. ACTION ITEM: 1. Mayoral Appointment of Planning Commission Vacancy — Mayor Towey Mayor Towey explained that this is an appointment that will run until the end of this year as it completes an unexpired Commission term; and because of the nature of the Commission's work currently underway, he recommends the position be filled by former Planning Commissioner Fred Beaulac. Mayor Towey explained that Mr. Beaulac was a Commissioner from 2003 to 2008, and he recommended this position be filled with someone knowledgeable about the structure and work of the Commission. It was moved by Councilmember Wick and seconded to confirm the Mayor's recommended appointment of Fred Beaulac to the Planning Commission to complete the unexpired term of the recently vacated position, which term expires December 31, 2012. Mayor Towey invited public comment; no comments were offered. Council discussion included mention that during Mr. Beaulac's previous five years on the Commission, he was vice - chair, is familiar with the interworking of the Commission; and during those five years only missed two meetings; and his previous experience gives Mr. Beaulac a little more advantage over the other applicants; and that there will be other openings after the end of the year and the other two applicants and other citizens were encouraged to consider applying at that time. Vote by Acclamation: In Favor: Mayor Towey, and Councilmembers Hafner, Wick and Woodard. Opposed.- Councilmember Grafos. Motion carried. NON - ACTION ITEMS: 2. Emeraencv Manaaement Interlocal Aereement (DEM) Update — Cary Driskell City Attorney Driskell explained that since 2003, the City has been a party to various versions of this Interlocal agreement; that each jurisdiction has the opportunity to plan for emergency services themselves or with other municipalities, which is what we have chosen; he explained that the Policy Board undertakes review of the agreement and this past year they identified some changes that were appropriate, including formation or re- formation of the policy board and the creation of a technical body to make recommendations to the board; he said individual jurisdictions were given the proposed amendments to Council Study Session Minutes 07 -03 -12 Page 1 of 3 Approved by Council: DRAFT review and said this is not a complete red -line version of what was in place. Mr. Driskell said that when Tom Mattern, Deputy Director of DEM came to Council last spring, a question arose if the entity should have a name that better reflects the regional nature since partners come from all over the county; he said that issue was raised and a slight modification was proposed to change the name to the Greater Spokane DEM, but to commonly be referred to as the Spokane Department of Emergency management; which he said takes us right back to where it was. Attorney Driskell said we could ask about that again if Council desires; and said once all the changes have been made, this will be brought back for Council approval consideration. City Manager Jackson, as the City's Representative on the Policy Board, said the interlocal was also revised to create the operations group, and there was discussion at that time about adding additional members to the policy board, but said it was determined that the policy board needs to be made up of the agencies funding the organization; and he added that we have a line item under emergency management to handle this cost. There was no objection from Council that staff bring this back when ready. 3. Comprehensive Plan Proposal CPA 05 -12 Development Agreement — Scott Kuhta Planning Manager Kuhta said that staff has been negotiating with the developer to try to move this along as quickly as possible; and he went through the PowerPoint presentation, which included an explanation of the negotiated terms of the development agreement as limiting density to twenty -two units an acre, having Broadway Avenue as the main access, that Alki Road will not be improved, the developer will have a ten -foot shared use path from Moore to Sonora Road with bollards at each end; and that there will be a 40' wide area of restriction surrounding the property, which will restrict the building height to 35'. Mr. Kuhta also noted that this is set to come back to Council July 17 for Council's review of the agreement, a public hearing is set for July 24, and the second reading of the ordinance is set for July 31. There were no objections from Council. 4. City Hall Construction Considerations — Mark Calhoun Finance Director Calhoun explained that this item is on for discussion since there wasn't ample time to discuss it as planned during last month's retreat; he said in the past, Council has discussions about acquisition of a city hall; he said the city hall fund had $5.8 million but during the last few years, some of it was spent for the STEP program (septic tank elimination program) and some for street preservation. Mr. Calhoun said tonight's agenda item is to just get discussion started and said the packet materials includes several assumptions; he went over the cost of our current lease payments and compared that to owning a building, and said a city hall could also be seen as notable economic development in the community, and that it would improve customer service to have everything under one roof. Members of council discussed the pros and cons of owning a city hall, with mention from Councilmember Grafos that he is not in favor of a new building and said there are too many vacant buildings existing on Sprague now, but suggested targeting an area on Sprague where a city hall building might be located. Councilmembers Hafner and Woodard agreed we should move forward, and Mayor Towey said it is a positive note to have a fixed cost over thirty years, feels it is feasible to own our own city hall instead of chipping away at the building fund; and suggested staff investigate some opportunities. City Manager Jackson said staff will "dust off the city hall concept plan" and bring that back for further discussion; and said staff will start to look at vacant buildings to get an idea of what might be available. 5. Memorandum of Understanding with Spokane County Regarding riding 48th Avenue and Sundown Court Pavement Repair — Steve Worley Standing in for Senior Engineer Worley, City Attorney Driskell discussed the issue of the 48"' Avenue project as noted on the July 3, 2012 Request for Council Action form; and said in the interest of settling this disagreement about returning the road to a condition that is equal to or better than the condition that existed prior to the sewer construction; that the City and the County will split the estimated $157,000 construction cost, and the City will also pay all the construction management costs associated with the project, which is estimated at $16,500. Mr. Driskell said the funds for this project are proposed to come from the Civic Facilities Fund which paid for the full -width paving of the 2010 and 2011 STEP projects. No objections were noted in staff moving forward to bring this back for council action consideration. Council Study Session Minutes 07 -03 -12 Page 2 of 3 Approved by Council: DRAFT 6. City's Ten Year Anniversary — Carolbelle Branch Public Information Officer Branch reminded everyone of this City's tenth anniversary coming up next year; and she went over some of the ideas associated with that celebration, including involving the community in the yearlong celebration while we promote our City's identity. 7. Advance Agenda — Mayor Towey Councilmember Grafos asked about the status of the gateway project, and Parks and Recreation Director Stone said the construction drawings should be complete within the next few weeks, and that the Water District issues have been resolved; he said they are trying to determine how best to use our Logo on the sign; that bids should be opened early August, and that it will get constructed this year. Councilmember Woodard asked about parking in the west end of the area and Mr. Jackson said staff will research that issue. There were no other advance agenda items discussed. 8. 2012 Street Preservation Projects Update — Steve Worley This was for information only and was not reported or discussed 9. Council Check -in - Mayor Towey Councilmember Woodard said it bothers him about the Fire Department issue and said he was alarmed reading the articles about that levy; said he knows nothing about it and feels it is important that he knows where he can get that information; said some of the editorials stated that Council is anti -fire department, but added that he has never been anti -fire department. 10. City Manager Comments — Mike Jackson Mr. Jackson had no further comments. It was moved by Councilmember Hafner, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:10 p.m. ATTEST: Christine Bainbridge, City Clerk Council Study Session Minutes 07 -03 -12 Approved by Council: Thomas E. Towey, Mayor Page 3 of 3 DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, July 10, 2012 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff Tom Towey, Mayor Mike Jackson, City Manager Gary Schimmels, Deputy Mayor Cary Driskell, City Attorney Dean Grafos, Councilmember Mark Calhoun, Finance Director Brenda Grassel, Councilmember Mike Stone, Parks & Recreation Director Chuck Hafner, Councilmember Steve Worley, Senior Engineer Ben Wick, Councilmember John Hohman, Community Development Dir. Arne Woodard, Councilmember Christine Bainbridge, City Clerk INVOCATION: Pastor Al Hulten of Valley Assembly Church gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Woodard: said he went to the Chamber Board of Directors meeting where he gave them a report on recent Council issues; went to the Council of Governance Meeting; attended the Washington Policy Center Health Care Conference where the Florida Attorney General made a presentation about the new health care act; attended the Home Based Business meeting and said he encouraged them to review the City's new signage rules. Councilmember Wick: reported that he attended the Council of Governance meeting; went to the Washington State Department of Transportation ( WSDOT) meeting where it was mentioned that WSDOT needs approximately $70 million a year just for our region and that they have no resources or plan on how to fund that; went to a SNAP Board Barbeque; and attended the Greenacres Park 4t' of July celebration. Councilmember Grafos: said he attended the Council of Governance meeting and the Greenacres Park of July celebration. Deputy Mayor Schimmels: explained that he attended the Solid Waste Advisory Meeting; went to the Council of Governance meeting and said he put his name down as a participant in the two -day tour; and went to a hamburger eating contest at Ron's Drive -in. Councilmember Grassel: no report Councilmember Hafner: no report. MAYOR'S REPORT: Mayor Towey reported that he attended the Board of Health committee meeting where they heard a report comparing people's general health with different social environments and of how poverty impacts health; said he attended the Council of Governance meeting, and went to the Greenacres 4"' of July celebration. Council Regular Meeting 07 -10 -2012 Page 1 of 7 Approved by Council: DRAFT PUBLIC COMMENTS: Mayor Towey invited general public comment. Kathleen Blair, 1921 N. Vista Road: she read her statement about truck traffic in her residential area; said commuters from the north and east are using Knox, Vista, Indiana and Nora as a shortcut to the industrial area; said they travel at unsafe speeds; said one 'No Trucks" sign was removed and she was told other signs were not taken down because the City assumes it is a deterrent to truck traffic; she suggested an ordinance is needed to address this. Andy Hale, Deputy Chief with Spokane Valley Fire Department: said he was speaking on behalf of Fire Chief Mike Thompson and the Valley Board of Fire Commissioners; he mentioned a report recently distributed to council which was provided as an explanation of the replacement levy on the upcoming August 7 ballot; he said the document provides facts about the maintenance and operation levy and that it is a continuation of a current levy that has been in place for the last three years; he said this is about 53% of their overall budget; and said that fact - related document and can be found on their Department's website. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the following claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS; TOTAL AMOUNT 06/20/2012 26250 -26312 $1,124,993.29 06/21/2012 3957 -3960 $61,829.12 06/28/2012 26313 -26362 $141,337.41 GRAND TOTAL $1,328,159.82 b. Approval of Payroll for period ending June 30, 2012: $378,646.89 c. Approval of Minutes of June 12, 2012 Special Council Meeting, Budget Retreat d. Approval of Minutes of June 26, 2012 Regular Formal Format Council Meeting It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Second Reading roposed Ordinance 12 -017, Coeur d'Alene Tribe Franchise — Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to approve Ordinance 12 -017 authorizing execution of a telecommunication facilities franchise with the Coeur d'Alene Tribe, and authorize staff to execute the same. City Attorney Driskell summarized the purpose and terms of the franchise. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed. None. Motion carried. 3. Motion Consideration: University Road Overlay Bid Award — Steve Worley It was moved by Deputy Mayor Schimmels and seconded to award the University Overlay Project to the lowest responsible bidder, Spokane Rock Products, Inc., in the amount of $226,481.00. Mr. Worley said the bid opening was yesterday, there were five bids, and Spokane Rock Products was the low bidder. After brief discussion about the process of using the small works roster, Mayor Towey invited public comment. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed.' None. Motion carried. 4. Motion Consideration: SRTC Call for Projects — Steve Worley It was moved by Deputy Mayor Schimmels and seconded to authorize staff to proceed with applying for grants for projects as listed on the "2012 SRTC Call for Projects Proposed Projects List. " Senior Engineer Worley mentioned that based on comments from the previous Council meeting, staff reviewed Council Regular Meeting 07 -10 -2012 Page 2 of 7 Approved by Council: DRAFT potential trailhead projects for application under the "Other" category; and said the projects are not currently identified in a regional or City planning document; that the trailheads support the use of multimodal facilities but the primary benefits are derived from the trails themselves, therefore, those projects are not expected to score competitively. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed. None. Motion carried. 5. Motion Consideration: Memorandum of Understanding for 48th Avenue — Steve Worley It was moved by Deputy Mayor Schimmels and seconded to approve and authorize the City Manager to execute the `Memorandum of Understanding Between the City of Spokane Valley and Spokane County Pavement Replacement and Drainage Improvement Cost Sharing for the 48 "' Avenue and Sundown Court Pavement Modifications." For continuity purposes, City Attorney Driskell went through the background and purpose of this issue and of the Memorandum of Understanding (MOU); that in 2009 Spokane County completed the West Ponderosa Sanitary Sewer Project which included full -width reconstruction of the roadways; and upon completion of the project, the City determined that the south half of 48th Avenue east of Woodruff Road and the cul -de -sac at the end of Sundown Court was not constructed in a manner that provided proper drainage; and that Spokane County's position is that these roads were returned to a condition equal to or better than the condition that existed prior to the sewer construction; and said in the interest of settling this disagreement, the City and County are willing to share in the cost of the project to make the needed roadway repairs. Mr. Driskell noted that Section 916 of the Memorandum of Understanding has two blanks, and said he confirmed earlier today that the City's representative will be Steve Worley, and the County's representative will be Kevin Cooke; and said Spokane County approved this Memorandum of Understanding today at their meeting. Councilmember Hafner voiced his concern that Spokane Valley got the "short end of the stick" in having to pay $95,000. Mayor Towey invited public comment. Bill Gothmann 10010 E 48th Avenue: said the problem on 48th is that water pools and during the winter, it freezes making for a hazardous route for traffic, including school busses; and he encouraged adoption of the agreement. Kent Moosman, 10106 E 48th Avenue: also expressed concerned about the dangerous situation on the street and he had several photos distributed to Council showing the standing water and/or frozen areas; he said he feels the re- paving wasn't done to proper safety standards and that homeowners have reasonable expectations that streets should be put back to pre - construction or better condition; said sometimes it even drains across the street; the crown wasn't high enough to allow for enough slope. Councilmember Woodard asked Mr. Moosman if draining was a problem prior to construction, and Mr. Moosman said he has lived there over 22 years, and there is no question that it didn't have this kind of drainage problem before; he said former Public Works Director Neil Kersten used to regularly walk the street when the County was initially pushing back on re -doing the street; and Mr. Mossman said he previously got an e -mail from Mr. Kersten and believes he also emphatically stated we did not have this problem before the construction work was done. Councilmember Grafos said he is familiar with that road and what went on up there; and said it starts with the fact that when the County put the road back in, they put in the sewer and came back to pave that road, and said he would hope in the future that we would make sure that we have the proper grade before they start paving; and said he thinks in that particular case that the County just went up there and paved it and it was after the fact they realized there wasn't enough ground in that road; and said so now we're stuck with it; and had we been on top of that at the beginning of the project and checked those grades, and if it wasn't paved properly we could have either gone back to the County or to the contractor and tell them they did not follow the grade standards on that road; and said he thinks we could do better in the future. City Manager Jackson said this was a County project, and said what Councilmember Grafos is suggesting is we could add another layer of inspection; he said other than a few remaining projects we have completed the septic tank replacement program; and said there shouldn't be a lot of additional roads that the County is re- paving under these circumstances; and said this road as it is repaved will have a set of Council Regular Meeting 07 -10 -2012 Page 3 of 7 Approved by Council: DRAFT specifications, and per the MOU the City will be the project manager. To address Council questions concerning design, Senior Engineer Worley explained that the plan now is that as soon as the MOU is approved, the County will perform a topographic survey of the south half of the roadway, they will design a new elevation of the curb and look at all the transitions to each individual driveway, and all that will be part of the project. Mayor Towey thanked the residents for being so patient over these past few years; and said when there are two jurisdictions that don't accept responsibility for a project, it is very hard to work out a solution, and said even though he personally feels the City is not responsible, he agrees we have to "bite the bullet" and move on. Vote by Acclamation: In Favor: Unanimous. Opposed.- None. Motion Carried. PUBLIC COMMENTS: Mayor Towey invited general public comments. No comments were offered. ADMINISTRATIVE REPORTS: 6. Street Landscaping Standards — John Hohman, Gabe Gallinger Senior Engineer Gallinger went over the City's current street landscaping standards by explaining that those standards are located in the City's Comprehensive Plan, Street Standards, and Municipal Code; he briefly discussed roadway cross sections as found in the Transportation Section of the Comprehensive Plan, and Street Standards as noted in the Municipal Code, and also showed some examples of different landscape plans. 7. Street Lighting Standards — John Hohman, Gabe Gallinger Senior Engineer Gallinger discussed requirements and procedures for public street lighting; said that the cost of adding street lights depends upon which of the four companies is involved; he explained that the City contracts with Spokane County for maintenance for our street lights on top of signal poles, and that we contract with Washington State Department of Transportation for the 133 luminaries on State Route 27 and 29; and that the City is responsible to pay for new poles after collisions unless we know who it was who damaged the pole. Mr. Gallinger also gave some basic cost information on utility company - maintenance lights. At approximately 7:10 p.m., Mayor Towey called for a recess; the meeting was reconvened at approximately 7:20 p.m. 8. Amendments to Spokane Valley Municipal Code 8.25 Exceptions to Solicitation — Cary Driskell Legal Intern Ashley Stoltz explained that the Spokane Valley Municipal Code (SVMC) provides exceptions to the prohibition against panhandling in the rights -of -way and consequently, charitable solicitations and park activities are not currently considered a violation of the panhandling ordinance; but last April the City's Municipal Code 5.15.080 was amended to remove the ability to acquire special event permits for charitable solicitations , rendering the exception listed under 8.25.025 unnecessary. Further, she explained that the exception relating to park regulations is also unnecessary as an exception to the panhandling prohibition in the rights -of -way and said staff proposes revising 8.25.025 by deleting the exceptions relating to charitable solicitants and park regulations and thereby remove the inconsistencies within the code; adding that this change does not represent a substantive change, but is a housekeeping item. There were no objections from Council to have staff bring this forward as a first reading ordinance at an upcoming council meeting. 9. Amendments to SVMC Title 7.05. Nuisances — Cga Driskell Community Development Director Hohman explained that there are different aspects of the code enforcement process, such as nuisance, compliance and enforcement; and that staff wanted to explain that this is just some of the ideas staff has been working on over the last year, with combined efforts of Community Development and Legal in order to look at the practices of the city as well as code regulations; and to gather citizen input in order to arrive at suggested recommended changes; and said Council Regular Meeting 07 -10 -2012 Page 4 of 7 Approved by Council: DRAFT tonight is just the beginning of this discussion; that staff is not anticipating moving forward with an ordinance at this point; but to discuss the ideas and details of the topic. City Attorney Driskell said that staff started working on these issues last year and have identified some areas and processes that work well and have identified what can be improved to make it more effective and easier for citizens to understand the process of regulating nuisance conditions; and mentioned that the following agenda item will focus on the enforcement portion. Mr. Driskell explained the rational for the proposed changes, noting that some changes were to clarify, while other changes were to remove superfluous language; or to remove language dealing with customer service, which he explained is generally not a topic addressed in ordinances. Issues discussed at length by Council included vegetation and the height of grass or weeds before it is a nuisance; whether animals can be included under noise nuisances; and how many yard sales can occur before they are deemed prohibited. Mr. Driskell said the plan is to have Council review these suggestions and have further discussion on these topics in two weeks. 10. Amendments to SVMC Title 17.100, Compliance and Enforcement — Cary Driskell Continuing with nuisance issues, Mr. Driskell explained that this section of our City's Code deals with compliance and enforcement; and Legal Intern Ashley Stoltz went over the proposed changes; after which Mr. Driskell again mentioned that the plan is to have Council review these suggestions and have further discussion on these two ordinance proposals in two weeks. There were no objections. 11. Advance Agenda — Mayor Towev Councilmember Woodard said at the retreat he asked about a future discussion on our equipment, in particular snow plows; and Mr. Jackson said we can add that to the advance agenda. Councilmember Grafos said he distributed an information sheet to the other Councilmembers; he said he noted that a report is scheduled for the August 14 meeting concerning revenues and expenditures for the 2013 budget; he said on June 21 he asked Finance Director Calhoun to provide information on the staff step program, which he said is what determines the wages and benefits for staff, and as part of that asked for a comparison against Spokane County, City of Spokane, State of Washington, and possibly one or two eastern Washington cities, with comparable median incomes; he said he feels it is important to do those comparisons; he said he feels a common sense balance is needed; that we need to look at all our costs and that the wages and benefits of staff is a high percentage of our general fund, in addition to the public safety budget; and said he would like to see those questions and answers brought forward with the comparisons mentioned and to determine where we are headed with the 2013 budget. Councilmember Grafos said it is not his intent to cut people off the staff, he said this is a big part of the budget and he doesn't want to see our City become Stockton, California or Scranton, Pennsylvania or other cities that have real financial problems. City Manager Jackson said it might be beneficial for Council to realize that the number we put in our budget for 2013 doesn't obligate us to spend that amount of money if we negotiate a different contract with the Union; and said that contract runs through the end of this year; he said the rationale was to remain consistent with what we provided and let negotiations take care of themselves; and said that continues to be his recommendation. Mr. Jackson said we need to be careful about doing a makeshift study, and if we truly want to do a pay study we can of course do that; or we could rely on the Association of Washington Cities' study and determine from there if we want to do something more specific; and Mr. Jackson suggested we hold off on that component; he said he is of course, happy to provide it, we have done it before, but said it should be comprehensive and we should also realize it can work in both directions; and said we should determine how we intend to use that study and those results; he said the City has done a good job of holding down the cost of salaries, and that it is important to note that it is substantial in an city, and that we could do a comparison, and he said our salaries and wages are a much lower component of our costs, and he said part of that is due to contracts, but said a large part of that is the efficiency of the city; and said we could produce the study but it doesn't necessarily need to be timed Council Regular Meeting 07 -10 -2012 Page 5 of 7 Approved by Council: DRAFT with the upcoming revenues and expenditures report; and said the amount we put in the budget does not obligate us to spend that amount, or mean that is the amount we will spend; but is more to remain consistent, which he said is a good conservative approach; and then we could go into negotiations. Councilmember Grafos said prior to getting into union negotiations for 2013, the budget will have already been passed. Mr. Jackson said the budget won't be passed prior to entering negotiations; and said those two functions are completely separate; that you could put any number in the budget, but that doesn't mean it will be spent, and said in the past we budgeted our entire ending fund balance and all the assets of the City but we never spent all that money, that we never spent $100 million; and said what we have suggested in the budget is to remain consistent with the 2.5% COLA and the 4% merit system, and that doesn't mean you are agreeing or must spend that amount, but that is a good conservative approach to preparing the budget. Councilmember Grafos indicated he understands that, but wants to see what the other entities are doing with their step programs; he said we have a 4.5% increase per step and said he would like to compare that with what other entities have going forward; and he said if that information is not provided to Council prior to Council approving the budget, that he thinks it is critical to have those questions answered. City Manager Jackson said staff is always happy to produce the comparisons and is always responsive to Council's request for information; and said he would like to contemplate how to put all the data together; he said it gets complex as you start to compare positions with positions, and it's comparisons against similar positions against comparisons against the median income, which he said is not the reflection of what an engineer, attorney, planner or another position might be paid within the community; and again said staff is more than happy to provide that information; and said it would be good to structure exactly what we are looking for; adding that he would not think such a comprehensive study could be produced by August. Again, Councilmember Grafos indicated he understands Mr. Jackson's comments, but said as an example, Spokane County's step program has a maximum of 2% while ours is 4.5 %. Mr. Jackson again said there are numerous variables in doing comparisons and we must make sure we compare accurately; and Councilmember Grafos agreed that is what Council needs to more forward sensibly. Mayor Towey asked if AWC would have most of the information Council seeks; and Mr. Jackson responded it would; and said that is a published study, widely - distributed and said the first thing he can do is produce that study for Council; and to start from there and then determine if we want to identify other aspects of our merit system; and said we can still prepare the budget without having those things accomplished as a study as the budget has no bearing on the negotiations. Councilmember Hafner said he agrees with Councilmember Grafos and feels we have to have some comparables; but said if that is detrimental to negotiations with the Union, then he would like to see that done in an executive session. Mr. Jackson concurred that one of the purposes to hold an executive session is for labor negotiations. Councilmember Grassel said she had asked on June 26 to have the salary schedule and pay titles and rates posted on our website and she asked if we are able to do that. Mr. Jackson said that is possible; that we are working on that and it is not quite operational; and said that the full salary matrix is included in the budget, which is always available on our website. Mr. Jackson said on the City's website under Human Resources, there is a category of salaries and job descriptions, and we are working to have the ability to click on the job title and have it linked to the job description. Councilmember Grassel said she noticed the City Manager and Council are not included. Mr. Jackson said the City Manager is an unclassified position but we can include that as well as Council. Councilmember Grassel also mentioned that she would like some of the comparisons mentioned previously to include the private sector and to include benefits and several members of Council agreed. Councilmember Hafner said he is not sure what it is that has been decided regarding the request of Councilmember Grafos. Mr. Jackson said staff will provide Council with a copy of the AWC salary survey and use that as a starting point if we want to do a more refined salary study and to compare it with the private sector as well as with Spokane County and City and other similar cities. Councilmember Hafner said provided that doesn't interfere with negotiations with the Council Regular Meeting 07 -10 -2012 Page 6 of 7 Approved by Council: DRAFT Union. Mr. Jackson said he recommends that the discussion be contained in executive session; and said if council wants to request a pay study and raise the issue of salaries, that is of course Council's prerogative. Councilmember Grassel asked about the issue addressed earlier tonight by Ms. Blair concerning trucks driving through neighborhoods. City Attorney Driskell said we became aware of this situation including the weight on the roads. Councilmember Woodard said he would like a more comprehensive overview of the issue including enforcement. 12. Temporary Sign Brochure was for information only and was not reported or discussed. CITY MANAGER COMMENTS City Manager Jackson said the due date for RFP (request for proposals) of the transfer station's solid waste system was yesterday and no responses were received; and said Mr. Menke is trying to determine the reason for the lack of responses, and has extended the deadline. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:41 p.m. ATTEST: Christine Bainbridge, City Clerk Thomas E. Towey, Mayor Council Regular Meeting 07 -10 -2012 Page 7 of 7 Approved by Council: DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington July 17, 2012 Attendance: 6:00 p.m. Councilmembers Staff Tom Towey, Mayor Mike Jackson, City Manager Gary Schimmels, Deputy Mayor Cary Driskell, City Attorney Dean Grafos, Councilmember Mike Stone, Parks & Recreation Director Brenda Grassel, Councilmember John Hohman, Community Development Dir Chuck Hafner, Councilmember Scott Kuhta, Planning Manager Ben Wick, Councilmember Mike Basinger, Senior Planner Arne Woodard, Councilmember Steve Worley, Senior Engineer Lori Barlow, Senior Planner Henry Allen, Development Engineer Carolbelle Branch, Public Information Officer Christine Bainbridge, City Clerk Mayor Towey called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. 1. Draft Development Aareement for Comprehensive Plan Amendment CPA 05 -12 — Mike Basinaer Senior Planner Basinger briefly explained the proposal and the negotiated terms of the draft development agreement; said he met with a neighbor who lives on a parcel above the area who expressed concern about not having a buffer between his property and the proposed area. Mr. Basinger said he spoke to the developer about adding a 40' buffer in the area in question and the developer agreed, and said that will be included in the development agreement; and said staff and the applicant feel the development agreement mitigates any concerns. There was mention of the main access off Broadway and Mr. Basinger explained that the developer intends to make it his focal point, although one cannot guarantee which access people will use. It was also noted that there would not be a locked emergency fire access gate. There were no objections to bringing this forward next week for the public hearing as scheduled. 2. Transportation Improvement board Call for Projects — Steve Worley Senior Engineer Worley explained that this is the latest call for projects and applications are due the end of August. He said the program has changed a little, that criteria used for the two different programs will be combined into a single application and each project will be evaluated based on two categories: safety and economic development. Mr. Worley said they examined several different recommendations and determined to submit just one application, for additional funding for the Sullivan Bridge; and said this decision was based on Council's priorities, and that the project is the most logical; he said any award would not cover the entire remaining needed funds as the grants are likely between one and two million dollars; and said we could use the already awarded federal funds as a match. There were no objections to staff bringing this back as a motion consideration. 3. Graffiti Update — Cary Driskell City Attorney Driskell gave a history on how graffiti is abated, and of the City's process, including the involvement of SCOPE volunteers; he stressed in an effort not to re- victimize citizens, if someone is unable to remove the graffiti, that work could be accomplished via the Juvenile Court's community service provisions. Mr. Driskell said the graffiti program appears to be successful and is working well. It Council Study Session Minutes 07 -17 -12 Page 1 of 3 Approved by Council: DRAFT was also noted that the `Be Graffiti Free" brochure is available through a link on the City's website. Mayor Towey and Council thanked Mr. Driskell for the information, and extended thanks to the SCOPE volunteers for their work. 4. Shoreline Master Program (SMP) Goals and Policies — Lori Barlow Community Development Director Hohman stated that due to the volume of information, this topic will be split into two meetings; he said the Planning Commission addressed this topic for six meetings, and tonight is just an introduction to the goals and policies. Senior Planner Barlow noted that tonight's focus will be on the process in preparation for the next discussion; and via her PowerPoint presentation, explained the steps taken and those which will be taken in the future as Council reviews the documents; she said development of these goals and policies have been underway for a considerable time; and that staff and Attorney Tadas Kisielius feel they adequately protect the citizens. Ms. Barlow noted that the goals and policies have been modified to reflect the latest guidance from the Department of Ecology. Senior Planner Barlow discussed mining, the policy for docks, how some sections of the river are flowing while others are more lake -like so therefore some areas would be more conducive to docks while others more conducive to observation platforms; she said the Planning Commission ended their review by recommending council approval of the policies as amended; and said the goals and policies were developed by looking at our specific conditions, based on law, discussed with the Shoreline advisory Group, reviewed by the Planning Commission, and reviewed by staff, and said Council will also have the opportunity to modify those goals and policies. Planner Barlow stressed that it is not staffs intent to go into the goals and policies detail tonight, that staff realizes there is a large amount of information, and staff asks Council to keep in mind that the program must be consistent with these policies and standards in order to be approved by the Department of Ecology. Senior Planner Barlow's PowerPoint presentation also included the three basic policies of the SMA (Shoreline Management Act); she stressed that the area regulated by the SMP is different from a setback or buffer but simply identifies that there is another layer of regulations that apply; that there is no 200' setback, but there are things that can or cannot occur within those 200'; she went over the relationship between goals, policies and regulations, discussed elements of the goals and policies including the three added elements of utilities, restoration, and critical areas and said staff felt it would be best to identify the specific elements to help identify those regulations and to include utilities so that it would be consistent with our comprehensive plan. Ms. Barlow explained that the Shoreline use element is broken into two more specific categories of use and modification activities; she explained the "Attachments" matrix and the comment table, and said the table will help explain the chart and references specific comments made through the course of the public review, including legal counsel's opinion and response to those comments; and said ultimately another column will be added to indicate the Planning Commission's final action in regard to that particular goal or policy. Councilmember Woodard asked if any of the goals or policies are stricter than what is required by law, and Ms. Barlow said that Attorney Kisielius identified which ones he felt were more restrictive and she said in most cases, the Planning Commission directed staff to go back and re -work those issues. Councilmember Woodard asked if these policies will affect the entire City or just those critical areas associated with the river, and Ms. Barlow said they would not affect the entire city; and said staff is reviewing the critical areas to see how it matches up with the "no net loss" directive. Ms. Barlow explained the next steps, and said we will take as much time as needed; that the grants agreements were finalized last January and we are now carrying out some of those key pieces, one of which is a public access plan, which she explained, will come before Council as a separate piece for review; and said she hopes to have the initial draft by the end of July, but before it gets to Council it will be taken through the technical review group, then the public for an open house, then the Planning Commission, and then Council. Council Study Session Minutes 07 -17 -12 Page 2 of 3 Approved by Council: DRAFT Staff was commended for their work on this project, and for including all the information in an easy -to- read format and Mayor Towey said the minutes of the Planning Commission are especially helpful as he reads the Commission's questions and staffs answers. 5. Advance Agenda — Mayor Towey Mayor Towey asked if there were any suggestions for changing the advance agenda, and none were given. 6. Council Check -in — Mayor Towey Mayor Towey said that he is involved with a multi jurisdictional meeting with representatives from Washington State Department of Transportation, the City of Spokane, City of Liberty Lake, Spokane County, the Downtown Spokane Partnership, and our City, and said that Community Development Director Hohman was also in attendance; and that the focus of the meetings was a Memorandum of Understanding (MOU) concerning a community enhancement area or gateway for Interstate 90 from the Airport to the State Line, with a common theme of welcoming visitors to our areas; he said this is just in the planning stage, but aligns with what we are trying to do in our own gateway theme; that each jurisdiction would have their own identity in attempts to attract people off I -90 and into their city; and said as soon as he receives a final draft, he will share that with members of the Council so that Council can discuss this idea and determine if we want to participate; and said there are some grants that might be used for this purpose as well. 7. City Manager Comments — Mike Jackson City Manager Jackson reminded Council that the Request for Proposals for animal control is due this Friday; and that next Monday a team of staff members will begin reviewing the proposals. Mr. Jackson also confirmed that the graffiti brochure is available on the City's website under the Police Department; and explained that Mr. Worley informed him that there will be a delay on the north segment of the Evergreen Project due to a water line problem; and that staff and the contractor decided to move on the south half so that the entire segment will be underway at once, because if they wait for the testing of the water line, it will delay the entire project. Mr. Jackson said people will still be able to access the area, and staff is informing the neighborhood. There being no further business, it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:25 p.m. ATTEST: Christine Bainbridge, City Clerk Thomas E. Towey, Mayor Council Study Session Minutes 07 -17 -12 Page 3 of 3 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Review Meeting Date: July 24, 2012 Department Director Approval ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Public hearing: Development Agreement associated with Comprehensive Plan Amendment CPA- 05 -12. GOVERNING LEGISLATION: RCW 36.70A, RCW 36.70B.170 -210 and SVMC 19.30.015 PREVIOUS ACTION TAKEN: On July 17, 2012, no action was taken by City Council. BACKGROUND: CPA -05 -12 is a privately initiated site - specific comprehensive plan map amendment requesting to change the designation from Medium Density Residential (MDR) with a Medium Density Multifamily Residential (MF -1) zoning classification to High Density Residential (HDR) designation with a High Density Multifamily Residential (MF -2) zoning classification. Staff presented CPA -05 -12 to the Planning Commission at a study session on February 9, 2012. The Planning Commission held a public hearing on the amendment on February 23, 2012. The Planning Commission continued the public hearing to March 8, 2012 for further deliberations. Staff presented the proposed amendment to the City Council on April 24, 2012. On May 8, 2012, City Council deliberated on the comprehensive plan amendment. The findings in Ordinance 12 -014 and 12 -015 reflect City Council's decision to deviate from the Planning Commission's recommendation relating to CPA- 05 -12. On May 22, 2012, Council considered a second ordinance reading at which time Council approved written findings of fact setting forth their basis for recommending approval of the proposed amendments, with the exception of CPA - 05-12, which was to be considered separately later. City Council determined that more information would be necessary to ensure an informed decision could be made relating to CPA - 05-12. On June 12, 2012, staff provided more information to City Council. City Council concurred to proceed to an ordinance first reading, without a development agreement, for the June 26, council meeting. On June 26, 2012, City Council passed a motion to amend Ordinance 12 -018 to include a development agreement and advance to a second reading. On July 3, 2012, staff provided an administrative report regarding Comprehensive Plan Amendment CPA -05 -12 and the terms of the negotiated development agreement. On July 17, 2012, staff provided an administrative report covering the details of the negotiated development agreement. OPTIONS: Conduct public hearing RECOMMENDED MOTION /ACTION Conduct Public Hearing to receive public testimony concerning the Development Agreement associated with Comprehensive Plan Amendment CPA 05 -12. STAFF CONTACT: Mike Basinger, AICP, Senior Planner 1 of 1 pkanc Department of Community Development alle Planning Division Ain CPA -05 -12 Development Agreement Public Hearing July 24, 2012 pkanc Department of Community Development Valle Planning Division Ain Application Description: Privately initiated map amendment kw Proposed Amendment: Applicant(s): Medium Density Residential to High Density Residential Land Use Solutions & Entitlement 9101 Mt. View Lane Spokane, WA 99218 Department of Community Development alle Planning Division DeveIODment A Bement Negotiated Terms • Limit density to 22 units /acre • Main access Broadway Ave. • Alki Rd. will not be improved • Shared Use Path from Moore Rd. to Sonora Rd. — 10' wide — Bollards at each end to prevent vehicle access • 40' wide area Of reStrlCtlOri (surrounding the property) — which will restrict the building height to 3 5' Y .r, -r Main access will be limited to ETT Broadway Avenue LE T i Li 710-36' Area of restriction is the {:v shaded area surrounding vu* { the property limiting the F.. height to 35' <u k oy `�1� ?a•:k�� y �:�_i Yk. .r �.�'l'4�� -��Ah.� a r: k.:,...'�.�1u: ^.: •'_'y'y �r+{'.�k'•.._ -,4.:{<_ r Ir •M11}r+ rr's..l.`Ai:•L ati�. }.R�. sl.. _:. ^- T:io�_ \:4:' 'S�. °'+ ^r w= 1n ' {� ^•y � _ 3x �''u= -"': i '�:� �'�r '- ^a ?:v.: �, r. Vic._,:= t� Y... �. *�.y � ;tir. �;�` }• ,:�- _•/.,+��• LT yM1 ' :. t .�.,�,. .. .+.� r• ti lM1 '.•h5 v �.i jr'ty }+\'= ,. * ^: - '+"_tiv i _'rM1 a'.r `'s.' 'JJ y: .' :: '-_'� ''," x _..�., .,z:•i:- .tirn�+v fir"-- :,��ti'�y �.c -, �� = mot„ � � � S r �'Y'•.: �:ti -:'.� k w.:,4,�o- ry.• *.�:; The developer will build a_ BROADWAY APARTMENTS Shared Use Path connecting �;Y?s= r PL -" Moore Rd. to Senora Rd. for pedestrian circulation Upcoming Meetings • 2 °a Reading Ordinance 12 -018 & 12 -019 -July 31, 2012 CITY OF SPOKANE VALLEY Request for Council Review Meeting Date: July 24, 2012 Department Director Approval ❑ Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: Development Agreement Associated with Comprehensive Plan Amendment CPA- 05 -12. GOVERNING LEGISLATION: RCW 36.70A, RCW 36.70B.170 -210 and SVMC 19.30.015 PREVIOUS ACTION TAKEN: On July 17, 2012, Council discussed the draft Development Agreement BACKGROUND: CPA -05 -12 is a privately initiated site - specific comprehensive plan map amendment requesting to change the designation from Medium Density Residential (MDR) with a Medium Density Multifamily Residential (MF -1) zoning classification to High Density Residential (HDR) designation with a High Density Multifamily Residential (MF -2) zoning classification. Staff presented CPA -05 -12 to the Planning Commission at a study session on February 9, 2012. The Planning Commission held a public hearing on the amendment on February 23, 2012. The Planning Commission continued the public hearing to March 8, 2012 for further deliberations. Staff presented the proposed amendment to the City Council on April 24, 2012. On May 8, 2012, City Council deliberated on the comprehensive plan amendment. The findings in Ordinance 12 -014 and 12 -015 reflect City Council's decision to deviate from the Planning Commission's recommendation relating to CPA- 05 -12. On May 22, 2012, Council considered a second ordinance reading at which time Council approved written findings of fact setting forth their basis for recommending approval of the proposed amendments, with the exception of CPA - 05-12, which was to be considered separately later. City Council determined that more information would be necessary to ensure an informed decision could be made relating to CPA - 05-12. On June 12, 2012, staff provided more information to City Council. City Council concurred to proceed to an ordinance first reading, without a development agreement, for the June 26, council meeting. On June 26, 2012, City Council passed a motion to amend Ordinance 12 -018 to include a development agreement and advance to a second reading. On July 3, 2012, staff provided an administrative report regarding Comprehensive Plan Amendment CPA -05 -12 and the terms of the negotiated development agreement. On July 17, 2012, staff provided an administrative report covering the details of the negotiated development agreement. OPTIONS: Move to approve the development agreement, with or without modification. RECOMMENDED MOTION /ACTION: Move to approve and authorize staff to execute the development agreement associated with CPA 05 -12. STAFF CONTACT: Mike Basinger, AICP, Senior Planner lofl DRAFT DEVELOPMENT AGREEMENT This Development Agreement ( "Agreement ") is entered into by and between Arger Conklin LLC, C/O Greg Arger ( "Developer "), a limited liability company of the State of Washington, having offices at 300 North Mullan Road, Spokane Valley, and the City of Spokane Valley ( "City "), a municipal corporation of the State of Washington, hereinafter jointly referred to as "Parties ": RF,CITAT,C- 1. Developer owns property located in Spokane Valley, Washington more specifically described as: Parcel number(s) 45133.0109, 45133.0118 & the northern 68 feet of 45133.0846; generally located south of Broadway Avenue west of Conklin Road; further located in the NE 1/4 of the SW 1/4 of Section 13, Township 25 North, Range 44 East, Willamette Meridian, Spokane County, Washington. 2. The Developer has proposed to amend the Spokane Valley Comprehensive Plan (the "Comprehensive Plan") and Official Zoning Map as part of the annual Comprehensive Plan amendment process occurring in 2012, to change the designation from Medium Density Residential (MDR) with a Medium Density Multifamily Residential (MF -1) zoning classification to High Density Residential (HDR) designation with a High Density Multifamily Residential (MF -2) zoning classification to allow the construction of an apartment complex on approximately 10.86 acres of land. 3. To integrate the Project into the neighborhood and provide for a compatible development, the Project shall be constructed according to the laws and regulations governing land use in the City of Spokane Valley and the additional conditions agreed to by the Developer and set forth below. 4. Development Agreements are specifically authorized by RCW 36.70B.170 -210 and Spokane Valley Municipal Code (SVMC) 19.30.050 as a proper exercise of the City's police power to include standards that apply to and vest the development, use and mitigation. The development standards in such agreements may include residential densities, building sizes, mitigation measures, conditions, maximum height, setbacks, drainage and other land use matters. 5. The parties agree that the conditions set forth below are intended to mitigate specific direct impacts resulting from the re- zoning and re- classification of the Property. 6. A public hearing has been held before the City Council, and the City Council finds pursuant to Ordinance No. 12-018 that the proposed project conforms to the Comprehensive Plan. Notice for the above - mentioned hearing was provided in a manner consistent with the Municipal Code. 7. This agreement is consistent with the Comprehensive Plan and the Municipal Code. 8. The Developer agrees, after conferring with its legal counsel, that all requirements of this Agreement have a nexus to the development and that nothing herein or in the Municipal Code constitutes a violation of RCW 82.02.020 as applied to this Project. AGREEMENT NOW THEREFORE, in consideration of the mutual promises set forth herein, the City and the Developer stipulate and agree to the following: I. DEFINITIONS For all purposes of this Agreement, except as otherwise expressly provided or unless the context otherwise requires: 1.1 "City" means the City of Spokane Valley 1.2 "Developer" means Arger Conklin LLC or its successors or assigns, partners or joint ventures including any participating contractor. 1.3 "Project" means an apartment complex to be on the Property located south of Broadway Avenue west of Conklin Road. 1.4 "Property" means the property described in Recital 1 above. 1.5 "Subsequent Project Approvals" means all Project approvals required by state law or Municipal Code after approval of this Agreement to construct the Project including, but not limited to, zoning changes, clearing and grading permits, Boundary Line Adjustment (BLA), building permits and occupancy permits. II. DEVELOPMENT OF THE PROPERTY 2.1 Compliance with Existing Rules and Regulations. This Agreement shall not relieve Developer from Developer's obligations to comply with state or local law applicable to the Property and Development and use of the same, and to secure such authorizations and permits as may be imposed as a condition of any work being performed on the Property. 2.2 Developer Covenants and Agreements. In addition to the requirements set forth in paragraph 2.1 above, Developer further covenants and agrees to the following: -2- 2.2.1 The number of units shall not exceed 22 units per acre, and no bonus density shall be applied. 2.2.2 The main access to the Project will be located on Broadway Avenue and secondary access will be located on Conklin Road. 2.2.3 The Local Access Street Plan identifies the connection of Alki Road from Moore Road to Conklin Road. The Project currently has access to Broadway Avenue (Minor Arterial) and Conklin Road (Collector). Additional access from Alki Road is not required for ingress, egress or emergency access. The Developer will not be required to dedicate right -of- way or construct Alki Road from Moore Road to Conklin Road. 2.2.4 The Developer shall provide a shared use path providing pedestrian access from Moore Road to Sonora Road. The shared use path shall be located in the current right -of -way and shall be 10 feet wide with bollards at each end restricting vehicular access. Access from the Project to the shared use path shall be provided, however the Developer may restrict public access from the shared use path into the Project. 2.2.5 The Project shall establish a 40 foot wide area of restriction ( "Limited Density Area") surrounding the development as depicted on Exhibit A. Development in the Limited Density Area shall be consistent with the Municipal Code, and further be limited as follows: 2.2.5.1 Building height shall not exceed an R -3 building height of thirty - five (35) feet; III. NHSCELLANEOUS 3.1 Commencement Date. This Agreement shall commence on the date that it is fully executed by the Developer and the City following consideration and approval of the same by the City Council (the "Commencement Date ") and is recorded with the Spokane County Auditor. The Developer acknowledges that an appeal could be filed related to the Project, which could include a stay of proceedings. Any construction activity by Developer prior to full resolution of any such appeal is at Developer's own risk. 3.2 Indemnification and Hold Harmless Agreement. Developer agrees to defend, hold harmless and indemnify the City from and against any and all liability, damages, costs, or expenses to Developer, including attorney's fees, arising from Developer undertaking any construction activities during such appeal, from any delay resulting from such an appeal or from a finding that the agreement in part or in whole is unlawful. -3- 3.3 Conditions Shall Run With the Land. All of the provisions, agreements, rights, powers, standards, terms, covenants and obligations contained in this Agreement shall be binding upon the parties and their respective heirs, devisees, administrators, representatives, lessees, and all other persons acquiring the Property, or any portion thereof, or any interest therein, whether by operation of law or in any manner whatsoever, and shall inure to the benefit of the parties and their respective heirs. All of the provisions of this Agreement shall be enforceable as equitable servitudes and constitute covenants running with the land pursuant to applicable law. Each covenant to do or refrain from doing some act on the Property hereunder, (a) is for the benefit of such properties and is a burden upon the Property, (b) runs with the Property, and (c) is binding upon each successive owner during its ownership of Property or any portion thereof, and each person having any interest therein derived in any manner through any owner of the property or any portion thereof, and shall benefit such party and the Property hereunder, and each other person succeeding to an interest in such Property. 3.4 Notices. All notices under this Agreement shall be in writing and shall be effective when personally delivered 48 hours after deposit in the United States mail first class, as registered or certified mail, postage prepaid, return receipt requested, to the following representatives of the parties at the addresses indicated below: To Developer: Greg Arger 300 North Mullan Road Spokane Valley, WA 99206 To City: Community Development Director City of Spokane Valley 11707 East Sprague Avenue, Suite 106 Spokane Valley, WA 99206 And to: Office of the City Attorney City of Spokane Valley 11707 East Sprague Avenue, Suite 103 Spokane Valley, WA 99206 And to: F. J. Dullanty, JR. Witherspoon, Kelley, Davenport & Toole 422 West Riverside Avenue, Suite 1100 Spokane, WA 99201 Either party may change its address by giving notice in writing to the other party. 3.5 Entire Agreement. This Agreement is complete and sets forth and contains the entire understanding and agreement of the parties, and there are no oral or written representations, understandings or ancillary covenants, undertakings or agreements which are not contained or expressly referred to herein. No testimony or evidence 10 of any such representations, understandings or covenants shall be admissible in any proceeding of any kind or nature to interpret or determine the terms or conditions of this Agreement. 3.6 Amendments. This Agreement may only be amended in writing signed by the City and the Developer. Conditions of development imposed by the City Council of the City of Spokane Valley, after public hearing on this matter, shall not be altered without appropriate notice and public hearing. 3.7 Recordation of Agreement. This Agreement and any amendment or termination to it shall be recorded with the Spokane County Auditor. 3.8 Severability. If any term, provision, covenant or condition of this Agreement shall be determined invalid, void or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform taking into consideration the purposes of this Agreement or the rights and obligations of the parties have been materially altered or abridged. 3.9 Interpretation and Governing Law. This Agreement and any dispute arising hereunder shall be governed and interpreted in accordance with the laws of the State of Washington. Any action for enforcement of the Agreement shall be brought in a court of competent jurisdiction in Spokane County, Washington or as otherwise provided by statute. 3.10 Assignment. Any sale by the Developer (or its successor in interest) of all or any portion of the Property to any person, entity, or organization shall be conditioned on the purchaser accepting assignment of this agreement. Such assignment shall be recorded with the Spokane County Auditor. If the Property is sold without an express assignment of this agreement, then an assignment shall be implied. 3.11 No Third Party Beneficiary. This Agreement is made and entered into for the sole protection and benefit of the parties. No other person shall have any right of action based upon any provision of this Agreement. 3.12 Further Actions and Instruments. Each of the parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this Agreement and the satisfaction of the conditions of this Agreement. Upon the request of either party at any time, the other party shall promptly execute, with acknowledgement of affidavit if reasonably required, and file or record such required instruments and writings and take any actions as may be reasonably necessary under the terms of this Agreement to carry out the intent and to fulfill the provisions of this Agreement or to evidence or consummate the transactions contemplated by this Agreement -5- 3.13 Voluntary Agreement. The Parties hereby represent and acknowledge that this Agreement is given and executed voluntarily and is not based upon any representation by any of the Parties to another Party as to the merits, legal liability, or value of any claims of the Parties or any matters related thereto. 3.14 Reservation of Authority. Pursuant to RCW 36.70B.170 the City reserves the authority to impose new or different regulations to the extent required by a serious threat to public health and safety. 3.15 Authority. The undersigned covenant and represent that they are fully authorized to enter into and execute this Agreement. This Agreement is executed by the Parties as set forth below. CITY OF SPOKANE VALLEY: By: Date: City Manager ATTEST: By: Date: City Clerk Approved as to form: By: Date: City Attorney DEVELOPER: By: Date: Greg Arger Arger Conklin, LLC IM NOTARY PUBLIC PAGE HERE -7- co N Z� Q a a g z w w 6 a S g o 11.18 DATE: 7/22012 51 ICU N0. A1A CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 24, 2012 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance 12 -020 amending SVMC 8.25.025 — Solicitation from vehicle occupants prohibited GOVERNING LEGISLATION: SVMC 8.25.025 PREVIOUS COUNCIL ACTION TAKEN: Administrative report July 10, 2012 BACKGROUND: The City adopted its current provision relating to solicitation from vehicle occupants in 2010. When adopted, SVMC 8.25.025 contained an exception for special event permits to engage in charitable solicitation from vehicles in the rights -of -way under certain conditions. When the City amended SVMC 5.15 in 2012 to remove such permits, language in SVMC 8.25.025 which called out the exception for charitable solicitation became moot. This proposed amendment would remove that exception, as well as one that related to parks that staff now believes is not relevant. Additionally, staff has looked closely at a provision in SVMC 8.25.025C2b relating to "prohibited roadway." In that provision, it states that "prohibited roadway" includes the first five feet beyond the edge of a paved shoulder where there is no sidewalk. Staff proposes amending that to state that it "includes the paved shoulder where there is no sidewalk or curb." The purpose of the proposed amendment is to make it consistent with those areas where there is a curb, but no sidewalk, and people walk on the dirt. In short, we allow people to walk in those areas without being five feet back from the curb, and this would allow us to treat similarly situated people the same. OPTIONS: (1) place on future agenda for a second reading; (2) request addition information or changes; (3) do nothing. RECOMMENDED ACTION OR MOTION: I move that we advance Ordinance 12 -020 amending SVMC 8.25.025 relating to solicitation from vehicle occupants to a second reading. BUDGET /FINANCIAL IMPACTS: NA STAFF CONTACT: Cary Driskell, City Attorney ATTACHMENTS: Proposed Ordinance 12 -020 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 12 -020 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING SECTION 8.25.025 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO CHARITABLE SOLICITATIONS IN THE RIGHT OF WAY; AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code (SVMC) 8.25.025 in order to promote the City's fundamental interest in public health, and safety, by regulating acts of solicitation that occur at locations and under circumstances which pose substantial risks to vehicular and pedestrian safety; and WHEREAS, the City Council on April 10, 2012, amended SVMC 5.15.080 by removing the ability to obtain special event permits for charitable solicitations in the rights -of -way; and WHEREAS, the reference to SVMC 6.05 is unnecessary as an exception to the panhandling prohibition in the rights -of -way; and WHEREAS, SVMC 8.25 should be amended so it is consistent with SVMC 5.15.080 by removing the exception relating to charitable solicitations, and the exception relating to SVMC 6.05. Such changes directly relate to the life, health, and safety of the City's citizens. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amending Spokane Valley Municipal Code 8.25.025F Regarding Solicitation from Vehicle Occupants that is Prohibited. Spokane Valley Municipal Code section 8.25.025F is hereby amended as follows: 8.25.025 Solicitation from vehicle occupants prohibited. A. The purpose of this section is to promote the City's fundamental interest in public peace, health, and safety, by regulating acts of solicitation that occur at locations and under circumstances specified herein which pose substantial risks to vehicular and pedestrian safety. B. No person shall solicit from the occupants of any vehicle and be physically present within or subsequently enter a prohibited roadway. C. As used in this section: 1. "Enter" means to cross the vertical plane of the edge of a prohibited roadway. It includes crossing the vertical plane by any part of a person's body or any extension thereof. 2. "Prohibited roadway" means a state route, on ramp or off ramp to Interstate 90, or principal arterial, and also the first 100 feet of a road that intersects a state route, on ramp or off ramp to Interstate 90, or principal arterial, as measured from the edge of the state route, on ramp or off ramp to Interstate 90, or principal arterial. "Prohibited roadway ": a. Includes any portion of a road traveled by vehicles; b. Includes the fir-s! r;.° fee+ beyead toe edge °r ° paved shoulder where there is no sidewalk or curb; c. Includes medians, which may be denoted by a physical barrier or solid yellow pavement markings; Ordinance 12 -020 Amending 8.25.025 Page 1 of 2 DRAFT d. Excludes all sidewalks and curbs. 3. "Solicit' means: a. Either orally or in writing, directly or by implication, to ask, beg, request or plead for employment, goods, services, financial aid, monetary gifts, or any article representing monetary value, for any purpose; b. Either orally or in writing, to sell or offer for immediate sale goods, services, or publications; c. To distribute without remuneration goods, services, or publications; or d. To solicit signatures on a petition or opinions for a survey. D. Prohibited roadways, with the exception of roadway within 100 feet of a state route, on ramp or off ramp to Interstate 90, or principal arterial, established herein are delineated upon the official map, entitled "Prohibited Roadways as Defined by SVMC 8.25.025C2 and Referenced in SVMC 8.25.025D" as adopted as part of this code as if contained herein. The official map shall be filed in the office of the city clerk. It shall be the duty of the city attorney to cause the official map to be updated and maintained by having changes entered that the city council may approve. E. Any person who violates this section is guilty of a misdemeanor. F. The fellewiiig afe iie4A person summoning aid in an emergency situation is not a violations under this section- 1. Aetiv4y au+hefized ptwstiafft to Chapter- 5:4A S344G, Speeial &oeiits, or- Ghaptef �t:� S41 Paf4 Regtila+i - - -2. A pefseii s iii a+i e+Hefteiiey s4ua4ieti. Section 2. Remainder of SVMC 8.25 Unchanged. The remaining provisions of SVMC 8.25 are unchanged by this amendment. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Passed this day of August, 2012. ATTEST: City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Mayor, Thomas E. Towey Ordinance 12 -020 Amending 8.25.025 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 24, 2012 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: 2012 Transportation Improvement Board Call for Projects GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: June 12, 2012; Public Hearing on the Draft 2013- 2018 Six Year TIP; June 26, 2012 Info RCA; July 17, 2012 Admin Report. BACKGROUND: At their March 2012 Board meeting, the Washington State Transportation Improvement Board (TIB) approved a 2012 Call for Projects for allocation of Urban Corridor (UCP), Urban Arterial Program (UAP) and Urban Sidewalk Program (SP) funding. The anticipated funding levels are: $6.9M in combined UAP /UCP funds for the Northeast Region; and $740K for the East Region SP program. While the total amount of urban funding available statewide only decreased about 11 % in 2012, the amount of Urban road funding available for the Northeast region is down about 41 % from 2011. Sidewalk funding for the East region has increased about 350 %. The decrease in funding available for this region is primarily due to the realignment of the Urban regional boundaries, TIB combining the UAP /UCP funding, and a larger portion of funding being dedicated to sidewalk projects and pavement preservation projects for medium sized cities. Project applications are due Friday, August 24, 2012. TIB has made some minor changes to the program this year that include the following: TIB will no longer rank UCP and UAP projects separately or have dedicated funding amounts for each program. The top scoring projects will be selected regardless of whether UCP or UAP criteria are used to rank the project. 2. For Urban projects, TIB is placing greater emphasis on major corridor related projects versus "spot" projects. Approximately 70% of urban funding will be directed towards corridor projects. Staff has been evaluating the TIB grant criteria and working to identify projects that will have the highest potential to receive funding. We have also reviewed the adopted 2013 -2018 Six Year TIP, the Pavement Management Program, accident hot - spots, and several other elements of the city's transportation network. Based on this review, staff has identified the Sullivan Road W Bridge Project as the most suitable Urban project for the 2012 Call for Projects. The Sullivan bridge project will replace the existing 2 -lane Sullivan Rd W Bridge that carries southbound traffic with a new 4 -lane bridge. The project is needed to address the inadequate structural condition of the existing bridge. This request to TIB would be for construction funding only since design, right -of -way, and partial construction funding has already been received through a state FMSIB grant ($2M) and a federal Bridge Program Grant ($8M). Due to the small amount of funding available, no suitable sidewalk projects were identified at this time. OPTIONS: 1) Approve the recommended project for a TIB grant application as presented, 2) Propose a different project or projects for a TIB grant application, or 3) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Move to authorize staff to submit a 2012 TIB grant application for the Sullivan Road West Bridge Replacement Project #0155. BUDGET /FINANCIAL IMPACTS: The city's match on TIB funded projects is typically 20% of the total project cost. The federal grant funds previously received for the Sullivan West Bridge Project count towards the required TIB match. As the proposed TIB applications are developed, staff will coordinate with the Finance Department to ensure there are sufficient city funds to provide the needed match for the proposed TIB projects. STAFF CONTACT: Steve M. Worley, PE — Senior Capital Projects Engineer ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 24, 2012 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Shoreline Master Program (SMP) Update GOVERNING LEGISLATION: Shoreline Management Act (SMA) RCW 90.58 PREVIOUS COUNCIL ACTION TAKEN: Numerous discussions regarding local implementation of the Shoreline Management Act under RCW 90.58. BACKGROUND: City staff, with the assistance of a Shoreline Advisory Group (SAG), completed the draft Goals and Policies for the Shoreline Master Program Update in July 2011. The Planning Commission review was completed over 6 meetings beginning on March 22, 2012. A public hearing was conducted on April 12, 2012, and deliberations were completed on June 28, 2012. The Commission voted 5 -0 to recommend acceptance of the draft as modified. Attorney Tadas Kisielius, VanNess Feldman GordonDerr, reviewed the draft and assisted the Commission with their deliberations. Mr Kisielius's comments are reflected in the June 28th, 2012 Planning Commission Recommended draft. For reference his general comments are addressed in his memo dated March 15, 2012, and policy specific comments are noted in the comment table. Both documents are included in the 3 -ring binders provided for your July 17th meeting. Mr. Kisielius will be present at the July 24th Council meeting to discuss his review of the draft document and address council comments and concerns. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: N/A BUDGET /FINANCIAL IMPACTS: None STAFF CONTACT: Lori Barlow, AICP, Senior Planner ATTACHMENTS: None provided — Please bring the 3 -ring binder provided at the July 17th meeting. DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of July 18, 2012; 10:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings July 31, 2012, Study Session Format, 6:00 p.m. [due Mon, July 231 ACTION ITEMS: 1. Second Reading Proposed Ordinance 12 -018, CPA 05 -12 — Mike Basinger (30 minutes) 2. Second Reading Proposed Ordinance 12 -019, CPA Zoning Map — Mike Basinger (5 minutes) 3. Motion Consideration: Bid Award, Phase 2 Preservation — Steve Worley (10 minutes) 4. Motion Consideration: Sullivan Rd Bridge Design Contract Amendment — Steve Worley (10 minutes) NON - ACTION ITEMS: 5. Decant Facility — Steve Worley (20 minutes) 6. Animal Control — Morgan Koudelka (30 minutes) 7. Ipad Purchases and Use — Greg Bingaman (25 minutes) 8. Economic Development Committee Update — Ben Wick (15 minutes) 9. Advance Agenda (5 minutes) 10. Info Only: Gateway Project 11. EXECUTIVE SESSION: Labor Negotiations [RCW 42.30.140(4)] [ *estimated meeting: 150 minutes] August 7, 2012, Study Session Format —No Meeting (National Night Out) August 14, 2012, Formal Meeting Format, 6:00 p.m. [due Mon, Aug 61 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Read Proposed Ordinance 12 -020 Amending SVMC 8.25.025, Solicitation Exceptions - Driskell (15 min) 3. Proposed Resolution: Shoreline Master Program (SMP) Goals and Policies — Lori Barlow (20 minutes) 4. Motion Consideration: Award of Animal Control Contract — Morgan Koudelka (15 minutes) 5. Admin Report: 2013 Budget- Estimated Revenues & Expenditures (20 minutes) 6. Admin Report: Advance Agenda (5 minutes) [ *estimated meeting: 80 minutes] August 21, 2012, Study Session Format, 6:00 p.m. [due Mon, Aug 13]] 1. Animal Shelters, SVMC Title 19.120 Amendment, (to permit in CMU zones) - Karen Kendall (20 min) 2. Donation Policy — Mike Stone (25 minutes) 3. Zoning Use Matrix — Christina Janssen (20 minutes) 4. Revisions to Comp Plan Amendment Process — Scott Kuhta (30 minutes) 5. Multi- Family Zone Requirements Review — Scott Kuhta (20 minutes 6. Advance Agenda (5 minutes) [ *estimated meeting: 120 minutes] August 28, 2012, Formal Meeting Format, 6:00 p.m. [due Mon, Aug 201 1. PUBLIC HEARING: 2013 Budget (estimated revenues & expenditures) (10 minutes) 2. Consent Agenda (claims, payroll, minutes) (5 minutes) 3. First Reading Proposed Ordinance Amending SVMC 19.120, Animal Shelters — K.Kendall (15 min) 4. Admin Report: Proposed 2013 Budget Ordinances — Mark Calhoun (20 minutes) 5. Admin Report: Advance Agenda (5 minutes) 6. Info Only: Department Reports [ *estimated meeting: 55 minutes] Draft Advance Agenda 7/19/2012 1:57:16 PM Page 1 of 3 September 4, 2012, Study Session Format, 6:00 p.m. [due Mon, Aug 271 1. Outside Agencies: Presentations from Economic Development Orgs — Mark Calhoun ( -30 min) 2. Sprague Appleway Corridor Environmental Assessment — Public Works (30 minutes) 3. Advance Agenda (5 minutes) [ *estimated meeting: 65 minutes] September 11, 2012, Formal Meeting Format, 6:00 p.m. [due Tues, Sept 41 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance Amending SVMC 19.120, Animal Shelters — K.Kendall (15 min) 3. Admin Report: Presentation of City Manager's Preliminary 2013 budget — Mike Jackson (15 minutes) 4. Admin Report: Outside Agencies: Presentations from Social Service Agencies — M.Calhoun ( -60 min) 5. Admin Report: Advance Agenda (5 minutes) [ *estimated meeting: 100 minutes] September 18, 2012, Study Session Format, 6:00 p.m. [due Mon, Sept 101 1. Advance Agenda (5 minutes) September 25, 2012, Formal Meeting Format, 6:00 p.m. [due Mon, Sept 171 1. PUBLIC HEARING: Proposed 2013 Budget — Mark Calhoun (20 minutes) 2. Consent Agenda (claims, payroll, minutes) (5 minutes) 3. Motion Consideration: Allocation of Funds to Outside Agencies — Mark Calhoun (20 minutes) 4. Admin Report: Advance Agenda (5 minutes) 5. Info Only: Department Reports [ *estimated meeting: 50 minutes] October 2, 2012, Study Session Format, 6:00 p.m. [due Mon, Sept 241 1. Advance Agenda (5 minutes) October 9, 2012, Formal Meeting Format, 6:00 p.m. [due Mon Oct 11 1. PUBLIC HEARING: Proposed 2013 Budget — Mark Calhoun (20 minutes) 2. Consent Agenda (claims, payroll, minutes) (5 minutes) 3. First Reading Proposed Ordinance for Property Tax — Mark Calhoun (15 minutes) 4. First Reading Proposed Ordinance Adopting 2013 Budget — Mark Calhoun (15 minutes) 5. Motion Consideration: Allocation of Funds to Outside Agencies — Mark Calhoun (20 minutes) 6. Admin Report: Advance Agenda (5 minutes) [ *estimated meeting: 80 minutes] October 16, 2012, Study Session Format, 6:00 p.m. 1. Advance Agenda October 23. 2012. Formal Meeting Format. 6:00 D.M. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Ordinance Proposed Property Tax — Mark Calhoun 3. Second Reading Ordinance Adopting 2013 Budget — Mark Calhoun 4. Admin Report: Advance Agenda 5. Info Only: Department Reports October 30, 2012, Study Session Format, 6:00 p.m. 1. Advance Agenda [due Mon, Oct 81 (5 minutes) [due Mon, Oct 151 (5 minutes) (10 minutes) (15 minutes) (5 minutes) [ *estimated meeting: 35 minutes] [due Mon, Oct 221 (5 minutes) Draft Advance Agenda 7/19/2012 1:57:16 PM Page 2 of 3 November 6, 2012, Study Session Format, 6:00 p.m. 1. Advance Agenda November 13, 2012, Formal Meeting Format, 6:00 p.m. November 20, 2012 —No Meeting. Thanksgiving Week November 27, 2012, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda 3. Info Only: Department Reports December 4, 2012, Study Session Format, 6:00 p.m. 1. Advance Agenda [due Mon, Oct 291 (5 minutes) [due Mon, Nov 51 [due Mon, Nov 191 (5 minutes) (5 minutes) [ *estimated meeting: minutes] [due Mon, Nov 261 (5 minutes) December 11, 2012, Formal Meeting Format, 6:00 p.m. [due Mon, Dec 31 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Motion Consideration: Mayoral Appointments to Planning Commission, et al (15 minutes) 3. Admin Report: Advance Agenda (5 minutes) 4. Info Only: Department Reports [ *estimated meeting: minutes] December 18, 2012, Study Session Format, 6:00 p.m. [due Mon, Dec 101 December 25, 2012. No meeting. Christmas week January 1, 2013. No meeting. New Year's Day OTHER PENDING AND /OR UPCOMING ISSUES/MEETINGS: ADA Transition Plan I *time for public or council comments not included Arts Council Bidding Contracts (SVMC 3. — bidding exceptions) Budget Amendment, 2012 Centennial Trail Agreement City Hall Analysis Contracts, Annual Renewals, histories, etc. Future Acquisition Areas Greenacres Trail Grant Interstate Signage Investment Accounts Lodging Tax Funding Manufactured Homes Nuisance, SVMC 7.05, Amendment Nuisance Compliance Amendments SVMC 17.100 Pedestrian/Bicycle Grant Program Planning Commission Rules of Procedure Prosecution Services Revenue Policy, Cost Recovery Snow Plows, Discussion of Speed Limits (overall system) Stormwater Projects Truck Traffic; Truck Parking in Residential Areas Draft Advance Agenda 7/19/2012 1:57:16 PM Page 3 of 3 MEMO TO: Mike Jackson, City Manager FROM: Rick VanLeuven, Chief of Police DATE: July 16, 2012 RE: Monthly Report June 2012 June 2012: June 2011: CAD incidents: 4,577 CAD incidents: 4,986 Reports taken: 1,699 Reports taken: 1,691 Traffic stops: 1,091 Traffic stops: 1,548 Traffic reports: 277 Traffic reports: 296 CAD incidents indicate calls for service as well as self- initiated officer contacts. Hot spot maps are attached showing June residential burglaries, traffic collisions, vehicle prowlings, and stolen vehicles. Also attached are trend -line graphs for 2009, 2010, 2011 and 2012: Citations, Spokane Valley Dispatched Calls, Self- Initiated Calls, Collisions, Persons Crimes, Property Crimes, and Sex Crimes. Also included is the June Crimes By Cities stats report. In 2011, we switched from UCR to NIBRS classification. As a result, certain crimes were broken down to their violation parts for NIBRS and each part is now counted. Consequently, comparing certain crimes before 2011 to crimes during or after 2011 is not possible using the graphs. The crimes that are impacted by the NIBRS classification changes and should not be compared to prior graphs include: Adult Rape, Assault, Forgery and Theft. ADMINISTRATIVE: The semi - annual Behind the FACE Panel was held at Airway Heights in early June. FACE, which stands for FireArms Crime Enforcement is a program facilitated at Airway Heights where a panel, comprised of representatives from various agencies to include law enforcement, speaks to inmates who are scheduled for release. Information is given to the inmates who are identified as Armed Career Criminals, that they cannot possess firearms or ammunition after their release. Page I Chief VanLeuven and his wife, Diane, participated in the West Valley SCOPE /Millwood Parade on the first weekend in June. Sheriff Knevozich also attended along with two members of SVPD's Traffic Unit and the Honor Guard. Chief VanLeuven and his wife also attended the Grand Opening of the new Greenacres Park where community members gathered to enjoy the day's festivities. Page 2 Chief VanLeuven congratulated the attendees of the FBI -LEEDA Conference for completing the training, and presented each with a certificate. LEEDA stands for Law Enforcement Executive Development Associations, which is provided for mid to executive -level supervisors. Chief VanLeuven met with Craig Howard in mid -June reference an article Mr. Howard was writing for The Current, a Spokane Valley community newspaper, about Spokane Valley property crimes, the successes our deputies and detectives have had with arrests and ILP projects. Mid -June also brought the annual Special Olympics Tip -A -Cop Event, held at the Pines and Mission Applebee's. Chief VanLeuven stopped by the event for awhile and parlicipated in the fundraiser. The United States Attorney's Office of the Eastern District of Washington recognized contributions of members of our agency in OCDETF cases in mid -June. Chief VanLeuven attended the recognition ceremony on behalf of the Spokane Valley Police Department. Chief VanLeuven participated in the State Homeland Security Program PIanning Committee Meeting in mid -June. Discussions included a quake exercise, State Homeland Security Grants, projected funding as well as the elimination of programs. Quarterly Leadership Training was held on an after during the last week of June. Chief VanLeuven along with other supervisors attended the Sheriff s Office mandatory training. COMMUNITY ORIENTED POLICING: S.C.O.P.E. participated in the following events during the month of June: ➢ CERT (Community Emergency Response Team) Meeting, ➢ Safe Kids Meeting, and Operation Family ID. S.C.O.P.E. has been working hard on the graffiti reporting program in the Spokane Valley with Code Enforcement officers. We are seeing the results of their commitment to our community. une 2012 Volunteers Hours ner station: Location 4 Volunteers Admin Hours L.E. Hours Total Hours Central Valley 14 668 12 680.0 Edgecliff 22 775 0 775.0 Trentwood 5 266.5 0 266.5 University 24 777 314 1091.0 TOTALS 65 2486.5 326 2812.5 Volunteer Value ($21.62 per hour) $60,806.25 for June 2012 Page 3 S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 120 on -scene hours (including travel time) in June, responding to crime scenes, motor vehicle accidents and providing traffic control. Of those hours, 18 hours were for incidents in Spokane Valley. Total June volunteer hours contributed by SIRT, including training, stand -by, response and special events is 548; year - to -date total is 3,244 hours. There were 39 reports of juveniles who ran away from their residence in Spokane Valley during the month of June 2012, 5 of which remain unsettled. Out of those 39 reports, 5 were runaways from the Healing Lodge, which is two thirds less than Iast month's total. It appears personnel at the facility were successful in implementing some new procedures in an effort to reduce the number of juveniles running from the facility. Abandoned vehicles tagged by S.C.O.P.E. volunteers for impoundment in Spokane Valley in May totaled 12 and in June 17 with 3 and 6 respectively, vehicles eventually cited and towed. Twenty - three hulks were processed in May and 21 hulks processed in June. During the month of June, a total of 71 vehicles were processed; the total for 2012 to date is 343. S.C.O.P.E. DISABLED PARKING ACTIVITY REPORT City of Spokane Valle # of Vol. # of Vol. # of Hrs # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 7 120 13 0 0 February 5 150 19 0 0 March 11 194 21 0 0 April 9 139 16 0 0 May 7 127 13 19 0 June 8 110 5 0 0 Total 47 840 87 19 0 Spokane County # of Vol. # of His # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 5 24 6 0 0 February 5 74 0 0 0 March 5 29 1 0 0 April 8 80 0 0 0 May 6 67 2 2 0 June 7 21 1 0 0 Total 36 292 10 2 0 Page 4 OPERATIONS: Greenacres Man Arrested For Drive -By Shooting --- In early June, at about 11:30 p.m., Spokane Valley Sheriffs Deputies responded to Boomers Bar located near the 18200 block of East Appleway Avenue in Spokane Valley. When deputies arrived on scene, the owners of the bar told them that they were getting ready to close the business when a 29- year -old male subject came in and had a drink. When he finished, the bar owner told the male they were closing. The male then walked towards the front door and began harassing two other customers who had been playing pool. When the owner walked over and told the male suspect he had to leave, the male suspect grabbed the owner by the shirt and neck. The owner's father came over and they were able to control the male suspect. As the male suspect left the business, the owner had an uneasy feeling and watched him walk away. A short time later, the owner saw a vehicle pull into the parking lot and recognized the male suspect as the driver. The male suspect drove past a second time and the owner saw a shiny object in his hand. The owner told his father to crouch down, then heard a gunshot. Deputies later verified a window on the west side of the business had been shot. Deputies quickly located the vehicle the male suspect was driving at a residence near the bar. Deputy J. Howe walked around the back of the residence and saw the male suspect standing in the back yard. After the male suspect was detained, the bar owners came over and immediately recognized him from the bar. The male suspect was booked into Spokane County Jail on the charge of Drive -By Shooting. Fitness Center Thief Faces Multiple Felonies — In mid -June, Spokane Valley Property Crimes Detective Mark Stewart arrested a 28- year -old on lb felony charges. After a lengthy investigation, Detective Stewart arrested the male suspect on seven counts of 2nd Degree Burglary, six counts of 2nd Degree Theft, three counts of Identity Theft and several other misdemeanor charges. The male suspect's operation consisted of breaking into lockers at fitness centers and either stealing items from inside the lockers or taking car keys fi•om the victims' belongings. Using the car alarm, the male suspect would search for the victim's vehicle and steal personal items inside their vehicles to include a gun that has been recovered, jewelry and other items of value located inside the vehicles. Electronic devices were taken from gym lockers at both Spokane Community College and Whitworth University. Several other agencies are investigating similar incidents in their respective jurisdictions. The investigation is ongoing and additional charges are expected. Homeowner Catches Vehicle Prowlers — In the early morning hours on a day in mid -June, a Spokane Valley man heard a noise outside his residence near the 2800 block of South Davis Road. The homeowner looked outside and saw two male subjects standing next to his Subaru Legacy looking into his vehicle. One of the subjects was shining a flashlight into his vehicle. The homeowner opened his front door, the two male subjects heard him come outside and ran westbound from the residence. The homeowner saw the two subjects looking into more vehicles when they stopped running thinking the homeowner stayed at his residence. The homeowner's wife called 911 and when Spokane Valley Sheriffs Deputy Dale Wells arrived on scene, they found the car door ajar. The homeowner had locked his vehicle earlier in the evening. The homeowner showed Deputy Wells the last location he saw the two suspects, which was near the 13500 block of East Redlin Road. Deputy Wells searched inside a fenced yard and found a 24- year -old male hiding between two gardens. Additional deputies arrived on scene and took the male suspect into custody without incident. The second suspect was not located. After the Page 5 homeowner positively identified the male suspect as one of the suspects at his vehicle, he told Deputy Wells he was walking with his friend "Mike" and had no idea "Mike" was prowling vehicles. The homeowner who owned the yard where the male suspect was hiding in told Deputy Wells she wanted to pursue trespass charges against him. The male suspect was booked into the Spokane County Jail on one county of 2nd Degree Trespass. Hundreds Of Thousands In Damage To Spokane Valley Hotel -- At approximately 6:00 a.m. in mid -June, Spokane Valley Sheriffs Deputies responded to a trouble unknown call at the Pheasant Hill Inn located at 12415 East Mission Avenue in Spokane Valley. When deputies arrived on scene, they contacted a 38- year -old male and 27 -year -old female suspect, who had rented a room celebrating their one year wedding anniversary. Apparently, the newlyweds had some type of disagreement throughout the evening, which led to the male suspect breaking off two fire sprinklers inside the room as well as damaging nearly all the furniture and appliances inside the room. This caused nearly three floors of the hotel to flood and, according to the general manager, will cost hundreds of thousands of dollars to fix. The hotel had just completed six months of renovation. Both suspects were booked into the Spokane County Jail on the felony charge of 1st Degree Malicious Mischief. Honest Valley Man Arrested For Meth -- On an early evening in mid -June, Spokane Valley Sheriffs Deputy J. Rodriguez was patrolling near the area of Valleyway Avenue and Mulian Road in Spokane Valley when he saw a 47- year -old male suspect standing next to a vehicle holding a screwdriver. It appeared the male suspect was removing parts from the vehicle and Deputy Rodriguez wanted to make sure it was the suspect's vehicle. Deputy Rodriguez contacted the male and explained his suspicion, at which time the male confirmed it was his vehicle and he was working on his carburetor. Deputy Rodriguez asked the male suspect if he had any identification to verify it was his vehicle and he told him he did not. Deputy Rodriguez asked the male, who appeared very nervous, if he had a suspended license. The male suspect said he thought he did and also thought he had a warrant for DUI. The male suspect provided Deputy Rodriguez with his Washington State driver's license from his wallet and it was confirmed that the male did have a suspended license and a warrant for his arrest. After Deputy Rodriguez placed the male suspect under arrest and placed him in handcuffs, the male suspect admitted he had a glass pipe in his front pocket, which Deputy Rodriguez located. The male suspect also told Deputy Rodriguez he had a baggie of methamphetamine in his pocket, which Deputy Rodriguez located as well. Deputy Rodriguez field tested the white crystal substance that showed a presumptive positive test for methamphetamine. The male suspect was booked into the Spokane County Jail on the charge of Possession of a Controlled Substance (methamphetamine). Alert Spokane Valley Mall Security Catches Thieves — At the end of May, Spokane Valley Mall Security personnel watched as a male and female used credit cards to purchase gift cards at a mall kiosk. The couple then proceeded to a different kiosk in the mall in an attempt to sell the cards; however, they were unsuccessful as the credit card used to make the initial purchase now showed stolen. Law enforcement was called to the scene and both individuals were arrested. At the time of their arrest, the male and female suspects had numerous I.D.'s and credit cards not in their name as well as receipts for gift cards. The male suspect also had a check not written to him that he said he found on the ground. The male suspect told deputies that they know a male who commits burglaries and vehicle prowls, then that male gives the male suspect and his female companion items from those crimes to pawn at pawn shops as well as provides stolen credit cards to them at Page 6 which time they purchase gifts cards they later exchange for currency. The male suspect provided deputies with the name of that male as well as other details of other crimes committed. The female suspect was booked into the Spokane County Jail on 18 charges that include six counts of 2" Degree Possession of Stolen Property, four counts of Money Laundering, two counts of 0 Degree Trafficking in Stolen Property, 1St Degree Identity Theft, and Forgery, The male suspect was booked into the Spokane County Jail on 14 charges consisting of Vehicle Prowling, five counts of 2" d Degree Possession of Stolen Property, four counts of Money Laundering, 1St Degree Trafficking in Stolen Property, one charge of I" Degree Possession of Stolen Property, Possession of a Dangerous Weapon, and Possession of a Controlled Substance (heroin). In total, they were booked for 26 felony charges and an additional 6 misdemeanor charges. Unique Diamond Earrings Stolen In Valley Burglary — In late June, Spokane Valley homeowners near the 2800 block of South Skipworth Road returned home to find their house had been burglarized. The homeowners left their residence around noon and when they returned home at 8:00 p.m. realized someone had been in their home. The master bedroom had been ransacked and two sets of diamond earrings were stolen. The first set of diamond earrings were ladies 14- karat, white gold diamonds. This set is unique as the two solitaire diamonds are suspended by a thin gold wire. The second set is unique in that there are three separate diamonds that are suspended by a small gold wire as well. Total value of both sets is near $10,000. Crime Stoppers is offering a cash reward with information leading to an arrest in this Residential Burglary. Persons with information regarding this Residential Burglary should call the Crime Stoppers Tip Line at 1- 800- 222 -TIPS, or should forward the tip via the Internet website www. crimestoppersinlandnorthwest .org. Car Prowler Seeks Shelter — In late June, just before midnight, Spokane Valley Sheriff's Deputies responded to a vehicle prowling call near the 2400 block of North Cherry Road. When deputies arrived on scene, they contacted the maintenance manager of the apartment complex. The manager had located a 27- year -old male subject looking through the glove box of a vehicle he knew the male did not own. When the manager asked the male suspect what he was doing, the male stated he was just sitting in his car. The manager knew this was not true since the vehicle he was in belonged to a personal friend of his. Sheriffs deputies spoke with the male suspect, who told them he was currently homeless, had a fight with his girlfriend and sat inside the vehicle to get out of the rain. The male suspect admitted he did not know the owner of the vehicle, said he had not looked through the glove box and was only trying to get out of the cold. Deputies saw the glove box and center console were both open and that there was a newer gas powered radio control car sitting on the front passenger seat. The vehicle owner said she did leave the car unlocked, that her center console and glove box had been shut and that she did not own the radio control car. Croson later told deputies his ex- babysitter gave him the radio control car but could not remember his babysitter's name, address or what type of radio control car he was given. The male suspect was booked into Spokane County Jail on the charge of 2nd Degree Vehicle Prowling. Three Charged In Burglary Ring — In late June, Spokane Valley Property Crimes Detectives forwarded over 60 felony charges to the Prosecutor's Office after more than a two -month investigation. Over 20 victims have been identified through this investigation, which began after a garage burglary was reported near the 5000 block of South Regal St. on 4/13/12. Spokane Valley Property Crimes Detective Mark Renz has charged four suspects with a variety of felony charges. Page 7 • The 27- year -old male sus has been charged with 2" d Degree Burglary, Possession of a Controlled Substance, 2" Degree Vehicle Prowling, 2 "d Degree Theft, 3rd Degree Theft, I Degree Trafficking In Stolen Property, Unlawful Production/Possession of a Financial Instrument, Money Laundering, Forgery and Identity Theft. The 31- year -old male suspect has been charged with 2 "d Degree Burglary, Unlawful Production/Possession of a Financial Instrument, 0 Degree Theft, Forgery, 2 "d Degree Theft, 2 "d Degree Vehicle Prowling, I" Degree Trafficking In Stolen Property, 3rd Degree Theft, Possession of a Stolen Vehicle, Money Laundering, Residential Burglary and Identity Theft. • The 50- year -old female suspect has been charged with 2" d Degree Theft, Forgery, Identity Theft, Money Laundering, Unlawful Production/Possession of a Financial Instrument and Possession of a Stolen Vehicle. • The 28- year -old male suspect has been charged with Possession of a Stolen Firearm, Unlawful Possession of a Firearm and Possession of a Controlled Substance With Intent To Deliver. Chief VanLeuven commented that this is a perfect example of our Intelligence -Led Policing efforts and demonstrates why SVPD has one of the best property crimes units. He stated, "I am very proud of their work ethic, as they are exceeding my expectations." Spokane County Target Zero Task Force posted_ on Spokane Valley Police Department's Facebook Wall: "Spokane County results of the Click it or Ticket emphasis patrols -- 247 seat belt tickets, 22 child passenger safety infractions, 5 DUI's, 8 felony, 5 misdemeanor warrants arrests, 66 speeding, 24 moving, 25 non - moving, 16 equipment, 54 cell phone/texting violations, 46 uninsured motorist and 31 suspended/ revoked license violations. Thank you law enforcement!!!" National Night Out Against Crime Tuesday, August 7, behveen 5 and 9pm, neighborhoods all over Spokane County will be gathering for the 29t" Annual National Night Out Against Crime sponsored by the National Association of Town Watch (NATW). Anyone can organize a National Night Out party -- citizens, civic groups, businesses, neighborhood organizations, apartment complexes, ' °" "` °....11 ...... "' homeowner's associations, military bases, and more —you do not need to be a watch group to have a party. According to the NATW, in 2011 over 15,000 communities all over the United States and Canada participated in the National Night Out (NNO) event. Page 8 Everyone is invited to lock their doors, turn on outside lights, keep watch over the neighborhood and enjoy the numerous events such as potlucks, BBQs, ice cream socials, safety fairs and more. The event is designed to: • Build awareness about crime and drug prevention • Generate support for, and participation in, local anti -crime efforts • Develop and strengthen partnerships with local law enforcement • Strengthen neighborhood spirit • Send a message to criminals that neighborhoods are organized and fighting back. If groups register their events, local agencies such as Law Enforcement, Fire Departments, S.C.O.P.E. (Sheriff's Community Oriented Policing Effort) volunteers, and other public officials will try to stop by throughout the evening. Registrations for the county are handled by Neighborhood Watch and S.C.O.P.E. (Sheriff's Community Oriented Policing Effort). Please contact Simone Ramel, Neighborhood Watch Coordinator at 509 -477 -3055 or email: sramel c,spokanesheriff.org. You can also get the registration form online at www.spokanesheriff.org. Click on Crime Prevention at the top of the home page, then click on Neighborhood Watch. To register parties for the City of Spokane, please contact Maurece Vulcano with C.O.P.S. (Community Oriented Policing Services) at 509 -835 -4572. Target is once again the national corporate sponsor for National Night Out. At the local level, the Valley and North stores will be having events earlier in the day. Please contact Target for details. Groups can also buy logo products on -line at the NATW Web site. Visit www.natw.org/nno. For more information about the NATW or NNO at the national level, visit www.natw.org/nno xxxxxxxxxXxxKxxx Page 9 2012 JUN CRIME REPORT To date: Yearly totals: Jun -12 Jun -11 2012 2011 2011 2,010 2009 2008 2007 2006 2005 BURGLARY 82 98 448 519 1027 936 725 753 584 714 744 FORGERY 58 46 399 209 593 341 297 354 365 334 464 MALICIOUS MISCHIEF 144 1331 804 635 1566 1183 1245 893 1,265 1,122 904 NON- CRIMINAL 14 6 55 113 160 917 892 944 839 811 749 PROPERTY OTHER 102 108 502 524 1126 837 933 828 890 982 1,154 RECOVERED VEHICLES 36 48 1 2031 146 416 365 187 319 343 403 333 STOLEN VEHICLES 45 57 254 238 566 496 298 496 478 711 603 THEFT 229 234 1276 1204 2512 2365 2162 1,846 1,881 1,888 2,256 UIOBC 1 0 2 0 0 3 4 4 8 11 8 VEHICLE OTHER 20 12 130 15 195 3 5 7 3 3 5 VEHICLE PROWLING 84 136 477 663 1491 1395 920 1069 682 937 958 TOTAL PROPERTY CRIMES 815 878 4,670 4,229 9,615 8,852 7,668 7,513 7,338 7,916 8,178 ASSAULT 83 72 490 457 963 895 927 869 853 846 894 DOAISUICIDE 21 15 129 117 213 188 210 269 221 167 159 DOMESTIC VIOLENCE 53 36 260 437 714 1297 1226 1063 874 736 762 HOMICIDE 0 0 2 3 3 1 3 31 1 5 1 KIDNAP 2 1 9 8 15 16 21 16 23 22 35 MENTAL 27 16 137 130 253 289 310 360 350 425 425 MP 13 11 64 56 125 128 115 95 83 88 97 PERSONS OTHER 231 238 1507 1019 2484 1692 1621 1,354 1,337 1,159 1,256 ROBBERY 6 5 36 60 98 68 75 71 60 58 56 TELEPHONE HARASSMENT 17 15 108 70 162 153 159 95 73 83 92 TOTAL MAJOR CRIMES 453 409 2742 2324 4997 4727 4,667 4,195 3,875 3,589 3,777 ADULT RAPE 10 4 45 25 67 44 35 44 43 29 39 CHILD ABUSE 2 36 12 81 89 115 159 148 104 78 101 CUSTODIAL INTERFERENCE 18 20 701 109 184 206 157 86 92 105 88 SEX REGISTRATION 0 0 61 0 1 2 1 2 3 4 3 6 INDECENT LIBERTIES 1 0 11 9 17 8 10 11 18 15 9 CHILD MOLESTATION 0 0 0 19 19 47 35 66 46 69 67 CHILD RAPE 4 3 7 16 23 28 35 39 31 62 35 RUNAWAY 42 34 329 254 510 490 440 369 295 309 311 SEX OTHER 5 2 17 37 56 215 211 179 194 203 181 STALKING 2 1 17 8 19 18 15 21 17 17 27 SUSPICIOUS PERSON 37 17 205 147 341 215 175 142 152 177 244 TOTAL SEX CRIMES 121 84 719 672 1294 1387 1271 1,108 996 1,067 1,108 DRUG 33 24 226 270 519 541 670 838 807 665 891 ITF OTHER 0 0 0 2 2 2 1 0 1 0 0 TOTAL 1TF 33 24 226 272 521 542 671 838 808 665 891 TOTAL TRAFFIC REPORTS 277 296 1957 1690 3569 3081 3,183 3,811 3,800 1 3,345 2,403 TOTAL REPORTS RECEIVED 1,699 1,691 10,314 9,187 19,996 18,589 17,4601 17,4651 16,817 1 16,582 16,357 -gE '.- ® T FSiSv7 R'A #. • a # �or.Tn MEN" - 51 . - �. '�':Z' =, i_►� L =� —_ 1�I�1 ■��■ �— ► 'mil` , L 4► s k �,. OWN 41 4b" ■1811- r r�■ ERM �> `. ,.�, �y ■!+■�` lq ■11101 ■tA1�1�1 k�ii'� ,7■ .,,wsr— r:�� I��rtiIMFa��. _ �r '� ��,� �► 1_Ciilt�� r it `i , ��:� Irlu 11 . �wLM1�t��t� V !N3 i�� ©•� �r�11ANEE rtr1L7 �:4 �E `rift - L 1!!R�` �.n... y� rh .ar��..m�1' � i9 •w��rra• 1! ■ .wr� �.!! XMIME ME Es momem IM IS ■R _ 7f1 ' M��.1.� YfI y Prowling �1 , ■� Mn IMF% � Low �.� Medium r`� High �IIIiI ■■ O.'s I Miles 2012 June Vehicle Prowling Hotspots Map Produced: .0 09 ..�'1�'�. • y" _ to `r T IN ` " ■ ■�� w r q _ to lAl � ■ 1�� —��.ww ��I� ,�:CII ! � .. 4' Rll��, 111 �, R�� 1�1C ■ ■13■ W jfi'i ■�� 1 �� Ill to minw ��L>r� -� w• .�.ar �� M �Ii�1 t! C'L -' J ■Ill' ■ ■ ■i„ ��re �r :I r "' •� ��ti�h. f� -.inrr to � QPW �r �� ° 110 w to Ills .. L� — —.r . , `I 1w y, © N. to fllr �r Ask... —M I ■ ri • � — ,� � �' ►� -� fl .� �.... �nri� — ■rr :a_61 �ivl:llir•'r• — „ J. rawiiA acww.��7!i >srcua� .' —' r7 rr', r_ it t7�F�,., � • li��ia� ri NIN-�rrAeirG ma�yy■■ �L-S7#■� � fie '�� INNER to a=+ �L rrr.++ww+� 1`� _ (tI A brit Ir.�7■■+ .Ao .w's�uG�w 'ems ±741 h, l•• '� Residential Burglaries Low ,�.-�^. I , E. IT Medium to High r r 5 1 Miles _ Residential Burglary 09 Jul 20 210 � I1[Ir. • • •�� 7v ccfoft .n •� '. • . �� pop- • • r yr• —� �� ! r'r � `" ✓�/ 1'�� ■ ' F.� ,�l III Illi �� , W. ri1�� r�� ` 1r�r rw1�z �rV � �II��i�7� jer — `j► �1 � �� .c E owwj �__ ®�.��Urr- it ^fie -��':� ,;o�■!�i�i■!_�.: . �, -'ice. �1��L��. .�ir■�ri ■■ Bill NEE!. _ r_r4,uU,r••• ARM 1J__ea. �■K ■■116 ffiMlllllllllllM C� M ��'il` �� • U ITraffic Collisions w. W. Low Medium Low ►' �� Medium High 0 015 1 Miles • r 1 Collision '� Produced: a" 1 0, 0 Y �w ■c::u ei�csiti.: � �1�� I - �9�1�'J�. • ry�' � � CRY � �rll �� '�� • � A �� n .!■ AAA � AAA �7 `� �� _ �f�. ,�.wr. .�•��.�..�ll� ELI A�1� ■ ■:�.L� ! �= i�1�E�711� l ��A� . WINE ONE W (0 Q1�.�� III ..+~..'.'F : "tail `��,♦ L, �■ _� L, — 71 1 =MM r OL ANWEr we �.��` MUM A't ��• . ■n: r Ed ��'uY�.,curi ■�iraAts.r,a . 1� Man ON rM■� �" ar Mom' -� � � � �!�YWCJ� ��r�w. r.��. � ter. __ v/■ �, ■n�ssw rr� �� r�f!!/.�■YI J e f Stolen Vehicles WL MEN Low Medium High mum «i"■ . = - •- •• Produced: 1 0: ,: 60 50 40 30 20 10 0 JAN Spokane Valley Sex Crimes FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --2- 2009 2010 X2019 X2012 M 6117 40 30 481 90 Spokane Valley Sex Crimes JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC (2009 ME 2010 --0-2011 X2012 2500 2000- 1500 1000 500 Charge Count from Tickets: Spokane Valley JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ---0-2008 --W-2009 CIF 2010 --0-2011 X2012 Spokane Valley Dispatched Calls 4000 3500 3000 2500 --E-2009 2000 2010 -2011 X2012 1500 1000 500- a JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 300 250 200 150 100 67791 SPOKANE VALLEY TRAFFIC COLLISIONS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --11--2009 -f -2010 - 0-2011 X2012 Spokane Valley Person Crimes 350 300 250 - 200 --E- °2009 —W- -2010 --0-2011 150 70-2012 100 50 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Spokane Valley Property Crimes 1000 900 800 - 700 600 Soo 400 300 200 100 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC K 2009 - 2010 --C- 2011 20121 Spokane Valley Self Initiated Incidents 3500 3000 2500 2000 A\ — 2009 -)Kr2010 -<>-2011 1500 --0-2012 1000 500 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2012 JUNE CRIMES BY CITIES 7/3/2012 TOTAL PROPERTY CRINIE5 r•' Ir TOTAL,MAJORC'RIAIES r ' ' �� 1 1 �'J�i��•J ©�� TOTAL SE\ C'RIDIES �0 ©000000 0 © ®0� TOT.1L ITf 000000 TOTAL Tlt:i,frlC TOTAL REPORTS RECEIVED i i 0 00 ®0� 7/3/2012 Spokane Valley, PUBLIC WORKS DEPARTMENT MONTHLY REPORT June 2012 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION • Emergency After Hours Call -out — Senske • Engineering Services Support — Agreements with private engineering firms • Landscaping Contract —Ace Landscaping • Litter and Weed Control — Spokane County Geiger Work Crew • Solid Waste - Regional Solid Waste Interlocal • Street Maintenance — 2011 Signal, Sign & Striping County Interlocal • Street Sweeping — AAA Sweeping • Street and Stormwater Maintenance and Repair contract —Poe Asphalt Paving Inc. • Street Maintenance (Pines & Trent) — WSDOT Interlocal • Storm Drain Cleaning Contract -- AAA Sweeping WASTEWATER Status of the process can be monitored at: http: / /www.sr)okaneriver.net/ http://www.ecy.wa.gov/programs/wq/tmdl/spokaneriver/dissolved oxygen /status.html http:// www. spokanecounty. org/ utilitiesNVaterReclamation /content.aspx ?c =2224 and http://www.spokaneriverpartners.com/ REGIONAL SOLID WASTE SYSTEM Solid Waste Governance Task Force has completed a draft Interlocal Agreement for a Regional Solid Waste Management Alliance Agreement. The County will schedule a new Alliance meeting in early 2012 as a result of changes at the City of Spokane. STREET MASTER PLAN Council approved the Pavement Management Plan Update for 2011 at their March 27, 2012 meeting. An Admin Report was also provided at this meeting on Pavement Management Funding Options. Council funded $2.8 million for 2012 Street Preservation Projects. The Phase 1 project was bid and awarded for $732,880, the University Road Overlay project was bid and awarded for $226,481, the Phase 2 project was designed and currently out to bid, and the design began on the Sprague Ave (Park to Thierman) Project. CAPITAL PROJECTS (See attached Capital Projects Spreadsheet) Valley Corridor EA A final Environmental Assessment document for the Valley Corridor Project is due by 913012012. Staff proposes to prepare a document stating the locally preferred alternative is the No Build alternative (i.e., no extension of Appleway Avenue east of University Road). STREET & STORMWATER MAINTENANCE ACTIVITY The following is a summary of Public Works /Contractor maintenance activities in the City of Spokane Valley for June 2012: *Information in bold indicates updates Street and Stormwater Maintenance Items: • Poe Asphalt Maintenance Contract: Asphalt patching and stormwater repairs continue throughout the City. • Geiger crew continues dryland grass mowing and garbage pickup on arterials, swales and rights of way throughout the city. • Pothole patching. • AAA Sweeping is continuing with arterial sweeps and residential sweeping. • AAA Sweeping cleaning stormwater structures on arterials. STORMWATER Stormwater Capital Improvement Projects 1. Sprague Avenue, Park to 1 -90 swale project — Project to install bio- infiltration swales to replace existing faulty drainage system and improve aesthetics. State Legislature passed budget bill that funds an Ecology Stormwater Grant for this project. Survey work was completed. See project notes under Project #163. 2. Stormwater Decant Facility — Decanting catchbasin debris would decrease costs in handling debris by allowing water to be drained and disposed separately. State Legislature passed budget bill that funds an Ecology Stormwater Grant for this project. WSDOT interested still in locating the facility at their location on Montgomery near Pines Ave. Staff continued meetings with WSDOT representatives to work out treatment options and feasibility of using WSDOT Pines Facility. 3. 14th Avenue, west of Carnahan — Project to repair ongoing roadside erosion problems due to stormwater runoff and eliminate a direct discharge to surface waters of the State. Preliminary design concepts have been completed. Design work was expanded to include work from Custer to Carnahan. Proceeding with design concept of curb and gutter to contain flows causing erosion. Planning neighborhood outreach. 4. Bettman /Dickey Culvert /Ditch re- establishment -- Project to improve conveyance of stormwater from 14th to 11th. Site survey and geotechnical work completed, consultant finished 60% design, scope and agreement to provide final design negotiated. 5. New Small Works projects for 2012 to repair, replace or improve problems on the stormwater list are being designed. Top projects include problems at Pines near Alki, 44th near Gillis, 13100 blk of E. 10th and 13600 blk of E. 4th. • Storm Drain Cleaning Services 2012 Contract - Contract signed, work started. Underground Infection Control! (UIC) Assessment - Staff continues work on compliance requirements for the City's 7,350 drywells (UICs) and performing required assessments by February 2013. Ecology Grant Status - 2011/2012 — Ecology has notified staff of an additional $50k of "pass- through" grant funding that will be available to the City in 2012. This funding will be used to receive partial reimbursement of spring street sweeping. "Information in bold indicates updates Ecolocv 2012 Draft Municipal Stormwater General Permit The City will receive a new permit from the Washington State Department of Ecology by July 31, 2012. The State Legislature passed bill that will extend implementation of the new permit until 2014. The impacts to the City are unknown until Ecology releases this next permit, and stormwater staff is planning on analyzing the impacts once it is released. SEWER PROJECTS 2011 STEP sewer projects -- Carry over Green Haven 'C' (NE Area) — Carryover to 2012 to begin April 9. Barker Rd. & Broadway (West) to approx. Appleway and Alki, approx. 300' w/o Barker to Michigan Rd. Project complete, all paved out, crews working on shoulderinglpunchlist items. TRAFFIC Library /Park Traffic Study The traffic study for the new proposed library and park location has begun. Sunburst Engineering expects to have a draft of the study ready for a public meeting in late May. HSIP Grant The Highway Safety Improvement Program grants were due October 28. Staff prepared applications to widen SR 27 at Grace Avenue, to make operational improvements to Argonne Road, and for citywide safety improvements such as upgrading regulatory signs and installing countdown pedestrian signal heads. Noticed was received that all projects applied for were funded. GRANT APPLICATIONS New Call for Projects Ecology Statewide Stormwater Grant The Washington State Department of Ecology announced $30M in grants to build stormwater projects. Staff proceeded with and submitted applications for two projects — the Sprague, Park to 1 -90 swale project and for a Regional Decant Facility. Draft offer list was posted January 27, 2012. The City received offer letters from Ecology for both projects on 14 May 2012. Grant agreements to be negotiated over the summer. • 2012 TIGER Discretionary Grant Program USDOT announced the TIGER IV program, a nationally competitive grant program for transportation projects. $500 million is available for this program nationwide. CH2M HILL prepared and staff submitted a TIGER IV grant application by the March 19, 2012 deadline. SRTC Call for Projects SRTC will be issuing a Call for Projects on July 2. This is for federal Surface Transportation Program — Urban (STP(U)) funds. Staff has been reviewing the draft Six Year TIP, the Pavement Management Program and preparing a list of potential projects to present to council for approval in which to submit grant applications. An estimated $22.5 million will be available for local projects. TIB Call for Projects The state Transportation Improvement Board (TIB) has issued a 2012 Call for Projects. Staff is reviewing the program criteria and will be presenting potential projects to council for grant applications. 'Information in bold indicates updates Ci7i ftley- June-12 # Design Only Projects Funding Project Manager Design Complete Date % Complete Estimated Construction Completion Total Project Cost PE # Road Projects Funding Project Manager Proposed Bid Date % Complete Estimated Construction Completion Total Project Cost 0069 Park Rd Recon. #2 Brdwy & Ind. SRTC06 -12 FHWA - STP(U) Knutson 10/03/11 90 $ 352,002 0123 Mission Ave - Flora to Barker FHWA - STP(U) Aldworth 09/30/12 5 $ 517,919 0141 Sullivan & Euclid PCC FHWA - STP(U) Amsden 11/15/12 18 $ 175,260 0142 Broadway @ Argonne /Mullan FHWA - STP(U) Knutson 06/15/12 10 $ 276,301 Traffic Projects 0159 University Road Overpass Study FHWA -CMAQ Note 12/01/13 0 $ 250,000 5tormwater Projects 0163 Sprague Ave. Swale Upgrade, Park to 1 -90 Dept of Ecology Jenkins 10/30/12 15 06/30/14 $ 666,622 Other Projects 0145 Spokane Valley- Millwood Trail FHWA - STP(E) Aldworth 02/15/13 0 $ 745,000 0148 Greenacres Trail - Design DOE - EECSG Aldworth 09/20/12 20 $ 52,000 0161 Balfour Park Purchase City 0 $ - # Design & Construction Projects Funding Project Manager Proposed Bid Date % Complete Estimated Construction Completion Total Project Cost PE I CN Road Projects 0005 Pines /Manfield, Wilbur Rd to Pines TIB - UCP Knutson 05/23/08 100 95 09/30/12 $ 6,626,700 0146 24th Ave Sidewalk Adams to Sullivan TIB - SP Knutson 08/03/12 60 0 10/15/12 $ 292,000 0155 Sullivan Rd W Bridge Replacement #4508 FHWA - BR Aldworth 12/01/13 2 0 12/31/15 $ 1,000,000 0156 Mansfield Ave Connection FHWA -CMAQ Knutson 03/14/13 0 0 12/31/13 $ 1,026,000 # Design & Construction Projects Funding Project Manager Proposed Bid Date % Complete Estimated Construction Completion Total Project Cost PE I CN Street Preservation Projects 0115 Sprague Ave Reconstruct - E'grn to S'van 0160 Evergreen - 16th to 32nd Reconstruction 0162 2012 Street Preservation Traffic Projects 0060 Argonne Road Corridor Upgrade (SRTC 06 -3) 0061 Pines (SR27) ITS Improvements (SRTC 06 -2) 0133 Sprague Ave ITS Stormwater Projects 0150 Sullivan Rd Bridge Drain Retrofit Other Projects 0149 Sidewalk Infill 0154 Sidewalk & Transit Stop Accessibility TIB - UCP Fisch 03/16/12 100 35 12/01/12 $ 3,933,865 DOE - EECBG Aldworth 04/20/12 100 0 09/30/12 $ 956,303 city Aldworth 05/18/12 45 0 12/31/12 $ 2,818,883 FHWA -CMAQ Knutson 01/11/13 95 0 08/31/13 $ 1,290,636 FHWA -CMAQ Knutson 08/03/12 95 0 11/15/12 $ 2,083,121 FHWA -CMAQ Knutson 09/14/12 95 50 04/30/13 $ 768,121 Dept of Ecology Aldworth 06/15/12 25 0 12/31/12 $ 237,375 FHWA - CMAQ Amsden 07/27/12 45 0 12/30/13 $ 770,500 STA - FTA /NF Amsden 08/03/12 40 0 07/01/13 $ 315,011 # Projects in Closeout Phase Funding Project Manager Proposed Bid Date % Complete Estimated Construction Completion Total Project Cost PE I CN uoseout Phase 0063 Broadway Avenue Safety Project, Pines RD CDBG Knutson 05/15/11 100 99 03/31/12 $ 932,850 0112 Indiana Ave Extension TIB - UCP Aldworth 02/18/11 100 98 04/30/12 $ 2,082,000 0151 Green Haven STEP City Fisch 03/23/11 100 99 08/01/12 $ 620,000 0153 Broadway Ave Resurfacing /SW Upgrade CDBG Knutson 05/15/11 100 99 12/31/11 $ 248,528 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 24, 2012 Department Director Approval: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Sullivan Road W Bridge Replacement Project #0155 -Supplemental Agreement Number 4 — Final Design Phase GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Approved Freight Mobility Strategic Investment Board (FMSIB) Applications on May 25th, 2010; Admin Report on March 8, 2011; Admin Report on August 23, 2011; Admin Report on Temporary Repairs on September 20, 2011; Info Memo on TIGER III Grant Application on September 27, 2011; Approval of surveying and topographic mapping contract with CH2M HILL on November 1, 2011; Authorized execution of Supplemental Agreement Number 1 with CH2M HILL for a maximum amount payable of $569,411.00 for Preliminary Design services. BACKGROUND: The Sullivan Rd West Bridge Replacement project has received $8 million in funding from the federal Bridge Replacement (BR) program and $2 million from the state Freight Mobility Strategic Investment Board (FMSIB). CH2M HILL was selected to provide design services for this project. Preliminary design work has been completed and the project is ready to move into the final design phase. The environmental permitting process has been continuing in an effort to keep the project moving forward and avoid unnecessary delays. City and CH2M HILL staffs coordinated on the details of the final design scope of work and fee. See attached. The final design scope of work includes several additional optional services that staff recommends including with this scope of work. OPTIONS: Information only. RECOMMENDED ACTION OR MOTION: Information only. BUDGET /FINANCIAL IMPACTS: The current estimate for the bridge project is $19.7 million. Funding for approximately half of this cost has been received from a federal Bridge Replacement grant ($8M) and a state Freight Mobility and Strategic Investment Board grant ($2M). The City has committed $200,000 to the project. Below is a summary of the Current Funding for the project, the Project Budget by phases, and the total estimated Project Design Costs. Also below is a breakdown of the costs associated with the final design phase including the optional services recommended. BR Grant $ 8,000,000 FMSIB Grant $ 2,000,000 City matching funds $ 200,000 Total $ 10,200,000 PE RW CN Total Final Design Optional Services: $ 2,669,854 $ 200,000 $ 16,873,481 $ 19,743,000 Open House Bridge Visual Simulation Sullivan Park Water Main Illumination Park /Trailhead Irrigation Improved River Access 10% Management Reserve Total - Final Design Preliminary Engineering CH2M HILL Orig. Contract $ 71,430* CH2M HILL Supplement #1 $ 497,981* CH2M HILL Supplement #2 $ 0 CH2M HILL Supplement #3 ** $ [35,440] CH2M HILL Supplement #4 $ 979,452 Staff Costs $ 40,500 Printing / Advertising $ 9,000 Total $ 1,598,363 * Includes 10% Management Reserve Fund ** Used Available Management Reserve Funds $841,065 $8,440 $9,053 $7,145 $8,912 $9,009 $6,786 $89,042 $979,452 The new maximum payable contract amount for CH2M HILL is $1,548,863. These numbers are still preliminary and subject to change as we continue to review and finalize the final design scope of work. These final design costs will be paid for with 80% federal BR grant funds and 20% City REET funds. STAFF CONTACT: Steve Worley, Senior Capital Projects Engineer ATTACHMENTS: Draft Scope of Work for Supplemental Agreement Number 4 with CH2M HILL for Final Design Services on the Sullivan Road W Bridge Replacement Project #0155 EXHIBIT A -1 DRAFT Scope of Work for Sullivan Road West Bridge Replacement Project #015 Final Design and Bidding Services City of Spokane Valley, Washington FHWA Project No. BRM 4103(007) July 2012 1.0 Introduction The purpose of this scope of work is to establish the specific scope of CH2M HILL's professional engineering services and compensation for the Final Design and Bid Period phase of the Sullivan Road West Bridge Replacement project. The City of Spokane Valley (Spokane Valley) may make or approve changes within the general scope of this agreement. If such changes affect CH2M HILL's cost of, or time required for, performance of the services, an equitable adjustment will be made through an amendment to this agreement. Prior to performing the work, CH2M HILL will notify Spokane Valley in writing of the occurrence of a change and an estimate of the cost impact. Spokane Valley will review, and if approved, will provide written approval of the change. A ten percent contingency fund has been established for minor changes to the Scope of Work. Use of the contingency fund requires written authorization from Spokane Valley, prior to performing the work. Spokane Valley reserves the right to expand the scope of CH2M HILL's work on this project to include project communications services, construction inspection and construction management engineering services. These additional services are not included in this Scope of Work but may be added to the Agreement at a later date by written amendment. 2.0 Purpose The purpose of this scope of work is to perform detailed design and provide contract document preparation, right -of -way plans, property descriptions and acquisition services, continuation of environmental documentation and permitting services, and bidding services to enable construction of the Sullivan Road West Bridge Replacement Project. The ultimate purpose of the project is to replace the existing 2 -lane bridge structure with a wider 4 -lane bridge structure, which also includes a pedestrian and bicycle pathway. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 1 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 3.0 Scope of Work CH2M HILL will perform the final design and bidding services and provide project documentation in accordance with: • City of Spokane Valley Street Standards • Washington Department of Transportation Local Agency Guidelines Manual • Washington Department of Transportation Bridge Design Manual • AASHTO LRFD Bridge Design Specifications for Highway Bridges, Fifth Edition • Spokane Regional Stormwater Manual This scope of work includes the following main tasks: Task 1: Surveying and Mapping Task 2: Project Management Task 3: Client Coordination and Consultation Services Task 4: Stakeholder Coordination and Public Outreach Task 5: Environmental Documentation and Permitting Task 6: Geotechnical Services Task 7: River Hydraulics Task 8: Final Roadway, Storm Drainage and Utilities Design Task 9: Final Bridge and Structures Design Task 10: Property Restoration Task 11: Right -of -Way Plans and Descriptions Task 12: Right -of -Way Acquisition Task 13: Value Engineering (Optional Services) Task 14: Aesthetics and Public Art (Optional Services) Task 15: Bid Period Assistance (Optional Services) Task 16: Miscellaneous Optional Services CH2M HILL will provide the following specific services: Task 1: Surveying and Mapping No scope change. Task 2: Project Management Provide project management services. A total time of seventeen months (August 2012 through December 2013) is assumed to be the duration for this work. Project management services include: Staff and subconsultant management Control budget and schedule Monthly progress reports and invoices (The progress report /invoice will identify the work performed for that period, major decisions, schedule, and budget status. Deliverables: Progress reports and invoices. Task 3: Client Coordination and Consultation Services Provide coordination and correspondence with Spokane Valley management and staff to support project progress and communications, including: SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 2OF31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 • Bi- weekly project coordination meetings (to be held alternately at the City Hall and CH2M HILL) • Regular telephone and electronic mail correspondence • Overall project guidance, decision - making assistance and /or recommendations • Action items review Deliverables: Meeting agendas and notes, running action items listing. Task 4: Stakeholder Coordination and Public Outreach 4.1 Key Stakeholder Coordination Coordinate with Spokane Valley to conduct meetings with key project stakeholders which may include impacted businesses, property owners, public officials, or partner agencies. Spokane Valley will coordinate meeting times and locations. It is assumed that up to four meetings will be required. CH2M HILL will prepare exhibits, agendas, and meeting notes. A representative from CH2M HILL will attend the meetings. Deliverables: Exhibits, meeting agendas and notes. 4.2 Public Information Meetings All public involvement and community outreach activities will be coordinated with Spokane Valley. CH2M HILL will prepare for and coordinate one public information meeting. The public meeting will be "Open House" style to provide project information and answer questions. Two representatives from CH2M HILL will attend the meeting and be available to answer questions. CH2M HILL will be responsible for preparing project fact sheets and displays. It is anticipated that design drawings and an aerial photograph of the project area will be used at the public meetings. Coordinate with Spokane Valley to conduct the following public meeting: Public Open House - 60% Design: Purpose of this meeting is to communicate intermediate design elements, such as bridge replacement aesthetics, Centennial Trail and Sullivan Park impacts/ mitigation, and access and traffic control during construction, prior to finalizing the design. Spokane Valley will prepare and distribute any public notices, mailings, or other notification media, coordinate meeting times, locations and secure facilities. Deliverables: Public meeting displays and handouts, meeting agendas and notes. Task 5: Environmental Documentation and Permitting CH2M HILL will conduct the environmental evaluation and documentation required under the National Environmental Policy Act (NEPA) and the State Environmental Policy Act (SEPA) and will assist Spokane Valley to obtain the associated environmental permitting for this project as follows: 5.1 Environmental Classification Summary Supplemental Agreement No. 3 authorized CH2M HILL to perform specific elements of the Local Agency Environmental Classification Summary (ECS) that were identified to be on the SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 3OF31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 project critical path schedule. The following additional ECS tasks are incorporated into CH2M HILL's scope of work to complete the ECS evaluation and documentation for compliance with NEPA requirements: Deliverables: Draft and Final ECS 5.1.1 Section 106 1Cultural Resources Assessment No scope change. Services for this sub -task are performed under Supplement No. 3, Expanded Preliminary Design. 5.1.2 Section 4(o Evaluation No scope change. Services for this sub -task are performed under Supplement No. 3, Expanded Preliminary Design. 5.1.3 Biological Evaluation No scope change. Services for this sub -task are performed under Supplement No. 3, Expanded Preliminary Design. 5.1.4 Noise Analysis and Report No scope change. Services for this sub -task are performed under Supplement No. 3, Expanded Preliminary Design. 5.1.5 Hazardous Materials No scope change. Services for this sub -task are performed under Supplement No. 3, Expanded Preliminary Design. 5.1.6 Sole Source Aquifer Checklist CH2M HILL will prepare the Environmental Protection Agency (EPA) Environmental Checklist for a sole source aquifer, and submit to EPA for project approval. Spokane Valley will provide a copy of the EPA Environmental Checklist and approval letter for the associated stormwater disposal site. Deliverables: • EPA Environmental Checklist • EPA Environmental Checklist and response letter for both the stormwater disposal site and the bridge project will be attached to the ECS 5.1.7 Environmental Justice It is assumed that an Environmental Justice Report will not be necessary because the bridge will remain open during construction. However, demographic data research will be conducted, with a search for minority and low- income populations in the adjacent property tracts. Data search will include looking at 2010 census, and the proximity of minority or low- income residences and business ownership of adjacent properties. Deliverables: • Demographic data for the ECS 5.2 Prepare SEPA Environmental Checklist CH2M HILL will prepare a draft and final SEPA Environmental Checklist. Information gathered from the ECS will be incorporated and /or referenced as attached documents to the SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 4OF31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 SEPA Environmental Checklist. A draft SEPA Environmental Checklist will be submitted to Spokane Valley for review and revised as appropriate. Deliverables: • A draft and final SEPA Environmental Checklist 5.3 Joint Aquatic Resources Permit Application (JARPA) 5.3.1 Prepare JARPA After the NEPA /SEPA evaluations are completed, CH2M HILL will prepare the Joint Aquatic Resources Permit Application (JARPA) for the Sullivan Road West Bridge Replacement project. (The geotechnical JARPA for the bridge was prepared in a previous scope of work). The JARPA will be submitted to regulatory agencies by Spokane Valley as follows: Environmental Permits Permit or Approval Agencies Hydraulic Project Approval (HPA) Washington State Department of Fish & Wildlife (WDFW) Shorelines Permit City of Spokane Valley Floodplain Development Permit and Critical Areas Ordinance Compliance City of Spokane Valley Section 401 Water Quality Certification Washington State Department of Ecology (Ecology) Section 404 Permit United States Corps of Engineers (USACE) Authorization of Entry and Easement Washington State Department of Natural Resources (DNR) The JARPA will include the following discussion: • Project history • Project schedule • Construction methods and demolition activities that will prevent debris from falling into the river (Construction Methodology Plan) • Summary of fills and excavations • Ordinary high -water mark (OHWM) • Shoreline - activities within 200 -foot shoreline boundary • Wetlands As part of the JARPA submittal, the following drawings will be prepared: Vicinity map Plan view of bridge Elevation and cross - section views of bridge Furthermore, the Critical Areas Ordinance will be reviewed, research will be conducted and information summarized for the sole source aquifer, geological hazardous areas, habitat management, and wetlands. A draft JARPA will be submitted to Spokane Valley for review and revised as appropriate. A final JARPA will be submitted by Spokane Valley to the appropriate regulatory agencies. Deliverables: SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 5OF31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 • Draft and final JARPA, including three figures,/drawings and Construction Methodology Plan 5.3.2 Coordinate JARPA Permit Process CH2M HILL will coordinate with the JARPA agencies in respect to permit requirements and provide information to the agencies as needed so that permits can be issued in a timely manner as follows: Shoreline Permitting: CH2M HILL will coordinate with Spokane Valley and track the shoreline permitting process. It is assumed that no public meeting will be required and that the shorelines permit can be issued administratively by the Planning Department. Floodplain Development Permit: A Hydraulic Report will be developed under a different task (Task 7 - River Hydraulics). This report will provide documentation needed to obtain a Floodplain Development Permit from Spokane Valley. The report will address any potential for a rise in river elevation by more than a tenth of a foot during a 100 -year flood event. Deliverables: Prepare and submit a letter to Spokane Valley with the Hydraulic Report attached (report will be attached to the ECS) • Hydraulic Project Approval (HPA) Permit and Section 7 Approval: CH2M HILL will coordinate with the WDFW and track HPA permitting process, including coordination between USFWS and WDFW, the biological evaluation and assessment, and the compensatory mitigation plan. • Water Quality Certification (Section 401) Permit: CH2M HILL will coordinate with Ecology and track Section 401 permitting process, including coordination between USACE and Ecology. • Section 404 Permit: CH2M HILL will coordinate with USACE and track Section 404 permitting process (including wetlands). • DNR Authorization of Entry and Easement: CH2M HILL will coordinate with DNR and track authorization of entry and easement approvals. As required by DNR, CH2M HILL will prepare descriptions of the three guiding principles, an operations plan and a DNR application form, which will all be submitted to DNR to obtain the authorization of entry. An as -built survey of the bridge will be submitted near project completion and additional requirements will be coordinated with the Spokane Valley to obtain the DNR easement. Deliverables: Prepare draft and final DNR application forms for right of entry and for easement, the "Three Guiding Principles" and an operations plan. Assumptions 1. Public involvement with any other stakeholder groups, agencies, organizations or businesses is assumed to be limited to participation in the formal public meetings mandated as part of the permitting process. It is assumed that no public meeting will be required for shorelines permitting, and that the shorelines permit can be issued administratively by the Planning Department. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 6OF31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 2. The Local Agency ECS will result in a Documented Categorical Exclusion (DCE) for NEPA and a Determination of Non - significance (DNS) for SEPA. Therefore, there will be no need for a NEPA Environmental Assessment (EA) or for either a NEPA or SEPA Environmental Impact Statement (EIS). 3. Spokane Valley will provide mapping, transportation data and other information that might be required to complete the ECS and supporting discipline reports, SEPA Environmental Checklist and JARPA. 4. WSDOT will lead consultations with the tribes and other state and federal governmental agencies. If the tribes become involved during the cultural resources field survey or require reimbursement for services, reimbursement of tribal services are not included in this scope of work and will be paid directly by Spokane Valley. 5. Application of Critical Areas Ordinance will be brief. This will include discussions on the aquifer, geological hazardous areas, habitat management, and wetlands. There will not be any need for any special survey, study, analysis, or reports for any of these critical areas. 6. Hydraulic modeling and analysis will be performed under Task 7 - River Hydraulics, which will provide documentation required for a Floodplain Development Permit (addresses potential for rise in river elevation by more than a tenth of a foot during a 100 -year flood event). 7. The Section 4(f) evaluation will not need to address Section 6(f) properties. 8. A de minimis determination for Section 4(f) can be reached and agreed upon by State and Spokane ValleyParks managers for the project. 9. A de minimis determination can be achieved without additional meetings or document preparation, which would be outside of this scope of work. 10. CH2M HILL is not required to prepare documents or attend meetings with Washington State Parks Lands Council to discuss Section 4(f) or right -of -way issues. 11. Compensatory mitigation will be acceptable by fish and wildlife regulatory agencies and no "mitigation site projects' will be assigned to this project or implemented as part of this project. All mitigation fees will be paid by Spokane Valley and is not included in this scope of work. 12. The protection requirements for fish are assumed to be similar to what was required for bull trout at Spokane County's Appleway (State Line) Bridge Replacement project and what was required for red -band trout at the Barker Road Bridge Replacement project. The project scope and budget currently do not include any special evaluations or analyses for fish protection, such as a site - specific noise analysis. 13. Wetlands documentation (inventory, delineation and wetlands mitigation) will be provided by Spokane Valley through a separate agreement with Anderson Environmental. Spokane Valley will coordinate with Anderson Environmental to obtain agency approvals of those documents, which will be attached to the ECS. 14. There are no Bald Eagle nests in the project vicinity. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 7OF31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 15. Spokane Regional Transportation Council (SRTC) will conduct the hot spot analysis for the Indiana Avenue and Sullivan Road intersection, and prepare the necessary documentation that will be attached to the ECS. 16. There is no need to perform a visual impact analysis based on a meeting held with WSDOT on March 12, 2012. 17. There is no need to do a Phase I or Phase II Environmental Site Assessment. 18. Because minority and low- income residences are not anticipated to be found in the project area, a review of the local school- assisted lunch program is not necessary for the environmental justice demographic research. 19. An asbestos survey will be conducted by WSDOT and report findings referenced in the ECS. It is assumed that associated fees would be paid directly by Spokane Valley. 20. The DNR public meeting associated with the DNR right of entry authorization can be conducted prior to issuance of aquatic resource environmental permits from other agencies so that when these bridge permits are issued, the DNR right of entry authorization can be issued immediately by the agency. 21. The Sullivan Road West Bridge Replacement Project will not result in any impacts that are adverse to environmental justice populations and this environmental review will not require a special environmental justice study or evaluation. 22. The schedule assumes Spokane Valley will provide 1 -week reviews for all deliverables. 23. The schedule assumes that WSDOT and FHWA will provide 3 to 4 week reviews for all deliverables. 24. Other permits needed for the bridge replacement project including building, clearing and grading, and public right -of -way are assumed to be the responsibility of Spokane Valley. An NPDES General Permit for Construction is assumed to be the responsibility of the bridge contractor. Task 6: Geotechnical Services 6.1 Geotechnical Assistance with Plan and Specification Preparation This subtask includes preparation of earthwork - related specifications, assistance with the drilled shaft specification, review of the drainage and civil details and retaining wall drawings, and miscellaneous geotechnical support during PS &E preparation. Deliverables: Plan and specification reviews and redlines. Task 7: River Hydraulics CH2M HILL will perform the following hydraulic evaluations to support final design for the Sullivan Road West Bridge Replacement project. 7.1 Data Collection and Site Visit CH2M HILL will conduct a review of all available information gathered by Spokane Valley personnel from the data files prior to conducting any other work. This information should include bridge drawings, aerial photos, topography maps, and data from maintenance files. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 8OF31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 Review will also include previous hydraulic studies in the vicinity of the project site, as well as FEMA mapping and Flood Insurance Studies (FIS) for the project area. CH2M HILL will conduct a site inspection/ investigation. Observations will be recorded for the following: • Lateral channel stability- note any signs of stream migration that could affect stability for piers, bents or abutments, consistent with an FHWA HEC -20 Level 1 analysis. • Degradation (headcutting) or aggradation (deposits) in the channel. Document conditions with color photographs. • Manning's "n" value for the main channel and overbank areas. Document with color photographs. • Determine size of existing riprap at abutments and piers; note any riprap failure. • Determine bed material size by visual inspection, for use in scour prediction equations. • Note evidence of scour. • Pier alignment (skewed or normal to flow). • Hydraulic controls from channel constrictions, dams, etc. • Apparent or observed high -water marks. • Evidence of debris. • Contact Spokane County or Spokane Valley maintenance personnel for site history. 7.2 Hydraulics and Scour Analyses CH2M HILL will use publicly - available USGS gauging information and the current FIS to develop the 2 -year through 500 -year flows for the hydraulic model. CH2M HILL will develop hydraulic models, using the Hydrologic Engineering Center - River Analysis System (HEC -RAS) computer model and the previously- collected survey data for existing and proposed bridges. This work will include: • Model the existing bridges. Calibrate basic model inputs by comparing results to the flood elevations shown in the current FIS. • Model the "natural conditions" with no bridge or roadway. • Model the proposed west bridge with existing east bridge. • Calculate backwater against "natural conditions" for the existing and proposed bridges for floods stated above. • If water overtops the roadway /bridge before the 500 -year flood peak, the overtopping flood and frequency must be determined. • Coordinate with the roadway designer, bridge designer, and the foundation designer and refine hydraulic model if warranted. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 9OF31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 CH2M HILL will perform calculations for maximum expected depth of scour for 100- and 500 -year conditions consistent with FHWA HEC -18 methodology, based on results of hydraulic model, data collected from the site visit, and subsurface geotechnical information gathered during the preliminary design phase of the project. CH2M HILL will perform tractive force analysis consistent with FHWA HEC -23 methodology to determine the stability of the proposed abutment fill. If needed, based on soil and hydraulic conditions and proposed foundation type, determine necessary riprap revetment sizing to maintain abutment fill in place. If revetment is needed, qualitatively investigate alternative stabilization methods in hydraulic report document. 7.3 Hydraulics Report and No -Rise Certification CH2M HILL will prepare Draft and Final reports in accordance with WSDOT guidelines. CH2M HILL will provide support and documentation necessary to obtain local floodplain permits. Respond to comments received relative to the hydraulic design during the permit process. This scope of work assumes that a FEMA- format "no -rise' certification for construction within a regulatory floodway and accompanying documentation is not applicable. CH2M HILL will attend and participate in up to three (3) project team meetings; meetings will be coordinated and facilitated under other tasks. 7.4 Hydraulics Quality Assurance /Quality Control CH2M HILL will perform a complete Quality Assurance/ Quality Control (QA /QC) check of the work product /report. Either a check of the calculations or an independent analysis will be performed as deemed necessary. Checks will be made of all computer program input and the accurate use of the results. Upon completion of the QA /QC check, the original designer will incorporate revisions with confirmation. Deliverables: Preliminary and Final Hydraulics Report and recommendations for foundation depths and revetment sizing. Task 8: Final Roadway, Storm Drainage, and Utilities Design This task involves: • Final design and construction documents for temporary and permanent roadway connections and transitions at the bridge ends. • Final design and construction documents for stormwater management facilities. • Final design and construction documents for permanent non - motorized facilities. • Final design and construction of ancillary project requirements such as temporary traffic control, traffic signal modifications, temporary erosion and sedimentation control, and non - bridge demolition. • Coordination of utilities to be relocated during construction and /or installed on the new bridge. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 10 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 8.1 Task Management and Coordination Program, coordinate, and supervise the project civil and transportation design team. Attend up to twelve (12) client meetings to provide input and coordination with other work elements. Attend up to two (2) project review meetings to resolve review comments with Spokane Valley, WSDOT, or other stakeholders. 8.2 Construction Phasing and Temporary Traffic Control Plans Construction phasing will be designed and plans will be prepared for each major phase of construction to clearly depict the construction work areas, work zone security, and contractor access routes. Detailed temporary traffic control plans will be designed to integrate with the major construction phases and provide temporary traffic signage, markings, and details for non - motorized and motorized traffic through the project work zone. It is anticipated that temporary traffic signal modifications will be required. Design of temporary signal modifications is included in Task 8.6. It is anticipated that temporary traffic revisions that impact the WSDOT Limited Access will require formal coordination with WSDOT Eastern Region traffic personnel. A formal plan submittal, including an initial coordination meeting and a plan review meeting are included in this scope of work. Deliverables: See Drawing List. Submittals will be made at 60 01o, 90% and 100% levels of completion. 8.3 Site Preparation Plans Temporary Erosion and Sedimentation Control plans will be developed to mitigate potential impacts during construction in accordance with the Spokane Regional Stormwater Manual. Site preparation plans and design will depict non - bridge related demolition and miscellaneous site preparation details. Deliverables: See Drawing List. Submittals will be made at 60 %, 90% and 100% levels of completion. 8.4 Roadway Plans Plan and profile sheets will be prepared. These plans will include horizontal and vertical alignment information and plan views of paving limits; limits of curb, gutter, and sidewalk; bicycle paths; locations of driveways; cut/ fill limits; retaining wall limits; stormwater conveyance facilities; bridge approach guardrails and other elements of roadway construction. Plan sheets will show structure notes. Specific constraints related to right -of -way, the environment, and constructability will be identified and alignments adjusted to avoid or minimize the effects of those constraints. Encroachments and impacts to property beyond the existing right -of -way caused by roadway widening, slope grading, and /or utility relocations will be defined. Roadway sections will be prepared for Sullivan Road. Roadway section thicknesses previously developed for the Indiana/ Sullivan Intersection project will be used for the approach roadways, and no additional pavement design will be required. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 11 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 Prepare detail sheets identifying miscellaneous details not covered by standard plans, including temporary traffic control plans and details, roadway - specific demolition plans and details, and a vicinity plan showing proposed construction detour routes and signing. Signing and marking plans will be prepared. These plans will delineate the locations of all pavement markings including lane lines, crosswalks, turn arrows, and stop bars. These plans also will show the locations and sizes of required signing indicating the type and location of individual signs. Signing and striping will be designed in accordance with the Manual of Uniform Traffic Control Devices (MUTCD) and standards adopted by Spokane Valley. Deliverables: See Drawing List. Submittals will be made at 60 %, 90% and 100% levels of completion. 8.5 Drainage and Utility Plans Drainage and utility plan sheets depicting proposed storm drain system and proposed utility locations will be prepared. Assumptions 1. Spokane Valley is developing stormwater conveyance and treatment/ infiltration facilities to eliminate direct discharges to the Spokane River from the two existing (southbound and northbound) Sullivan Road bridges. 2. These new Spokane Valley - designed stormwater facilities, including modifications to the existing Sullivan Road bridge structures, will be constructed in spring 2013. 3. The City will provide construction documents and as -built drawings to CH2M HILL for incorporation into the project design. Spokane Valley is developing conveyance and stormwater treatment/ infiltration facilities that are assumed to be in -place at the time of the Sullivan Road West Bridge Replacement project construction. Collection and conveyance design for this project will be coordinated with these facilities. Impacts to existing stormwater conveyance and treatment facilities south of the Sullivan Road West Bridge may require modifications. Plans and details will be developed to restore operational characteristics of these facilities. Separate detail sheets will show non - standard drainage construction details as well as drainage profiles. Drainage design will be performed in accordance with the Spokane Regional Stormwater Manual. Utility design includes: • Permanent power, natural gas, and communications infrastructure to be constructed by Spokane Valley's bridge replacement contractor in accordance with utility franchise agreements. • Permanent stormwater collection, conveyance, and treatment/ infiltration facilities. Existing utilities and storm drainage facilities and project- related utility work to be performed by others will be depicted on the same set of plan sheets. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 12 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 CH2M HILL will coordinate the design of Sullivan Road West Bridge with utility purveyors with known existing or planned facilities within the project limits, including: • Avista Utilities (Natural Gas, Power) • CenturyLink, AT &T, Comcast, Zayo (Communications) • Consolidated Irrigation District No. 19 (Water) • Spokane County (Sanitary Sewer) • Spokane Valley (Stormwater) CH2M HILL will provide utility purveyors with preliminary plans to ensure that existing facilities are accurately represented. Utilities that may require relocation, and planned utilities will be coordinated with the bridge replacement design. Deliverables: See Drawing List. Submittals will be made at 60 %, 90% and 100% levels of completion. 8.6 Traffic Signal Plans Traffic signal revisions will be required at the Sullivan Road intersection with Indiana Avenue. Assumptions Signal Pole Relocation at NW Corner - Due to the widened southbound bridge and lane reconfigurations, it is anticipated that the signal pole located in the northwest corner of the intersection will need to be relocated to the west. It is our understanding that Spokane Valley anticipated this relocation during pole installation, and has located conduit risers and runs to minimize impacts and effort. 2. Temporary signal modifications will be required to accommodate lane shifts associated with construction phasing and temporary traffic control configurations to be determined in Task 8.2. It is assumed modifications to the signal heads, and signal phasing alterations will be required. 3. No other traffic signal work is anticipated. 4. CH2M HILL will coordinate with WSDOT and Spokane Valley on traffic signal modifications. 5. Spokane Valley will provide CH2M HILL with as -built drawings of the existing traffic signal system. CH2M HILL will prepare the signal plans and details in accordance with WSDOT guidelines, showing proposed locations for new or relocated signals, luminaires, electrical hardware, and wiring diagrams. Conduits and pull boxes for signal interconnection with other intersections will be included in the project design. Deliverables: See Drawing List. Submittals will be made at 60 01o, 90% and 100% levels of completion. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 13 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 8.7 Non - Motorized Facilities Plans Plans and details will be prepared to facilitate temporary and permanent modifications and improvements to non - motorized facilities. Assumptions The Centennial Trail will remain open at all times except for short -term term closures, which may be needed to safely construct and remove trail protection features and during placement of the new bridge girders. Such short -term closures will be approved in advance by Spokane Valley. 2. A temporary cantilevered street -level walkway with protective barrier and railing will be provided along the east side of the existing Sullivan Road East (northbound) bridge to accommodate non - motorized traffic crossing the Spokane River during the project construction phase. 3. A temporary ADA- compliant connection will be made between the Centennial Trail and the existing street -level sidewalk adjacent to Sullivan Road to temporarily replace the existing connection south of the trail on the west side of Sullivan Road, which is anticipated to be disturbed during construction. 4. A permanent street -level walkway, in the range of 6 -feet to 10 -feet wide, will be provided along the west side of Sullivan Road from the Indiana intersection to a connection with an existing sidewalk north of the Spokane River. The street -level walkway design width will be determined at a later date in conjunction with Spokane Valley's consideration and decision regarding a permanent below -deck walkway. 5. Design of a permanent below -deck walkway is not currently part of this Agreement, but may be added to the project by supplemental agreement at a later date. CH2M HILL will prepare plans and details for temporary and permanent walkway, sidewalk, and trail improvements. Deliverables: See Drawing List. Submittals will be made at 60 %, 90% and 100% levels of completion. 8.8 Specifications CH2M HILL will prepare specifications using the 2012 edition of the WSDOT Standard Specifications for Road, Bridge, and Municipal Construction and WSDOT Special Provisions. Standard plans will be identified and assembled for inclusion in the contract documents. Modifications to the standards will be made with amendments and special provisions. It is assumed that construction surveying will be included in the contractor's contracted responsibilities. Deliverables: 60% Specifications (Technical provisions and GSP's only), 90% and 100% Specifications (Complete contract provisions, including bid documentation) 8.9 Summary of Quantities and Opinion of Cost Develop detailed quantities for the roadway elements and incorporate into the project bid documents. Develop a detailed cost opinion for the roadway elements of the project at the 60 %, 90 %, and 100 % levels of completion. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 14 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 Deliverables: 60 01o, 90% and 100% Construction Cost Estimate 8.10 QA/QC Review Perform Quality Assurance/ Quality Control (QA /QC) reviews for the Sullivan Road West Bridge Replacement milestone submittals at 60 %, 90% and 100 %. Perform a plans check, and review specifications, quantities, bid schedule, and cost estimates. Document review comments and acceptable resolution in the project file. Drawing List Anticipated drawings required to detail the general, roadway, and drainage elements of the project are shown below. General G -1 Title Sheet G -2 General Notes and Abbreviations G -3 Summary of Quantities (1 of 2) G -4 Summary of Quantities (2 of 2) Phasing and Temporary Traffic Control P -1 Construction Phasing Plans (1 of 3) P -2 Construction Phasing Plans (2 of 3) P -3 Construction Phasing Plans (3 of 3) TC -1 Construction Traffic Control Plans (1 of 3) TC -2 Construction Traffic Control Plans (2 of 3) TC -3 Construction Traffic Control Plans (3 of 3) TC -4 Construction Traffic Control Details TC -5 Construction Traffic Control Details Site Preparation SP -1 Temporary Erosion and Sedimentation Control Plan and Details (1 of 2) SP -2 Temporary Erosion and Sedimentation Control Plan and Details (2 of 2) SP -3 Site Preparation and Demolition Plans and Details (1 of 2) SP -4 Site Preparation and Demolition Plans and Details (2 of 2) SP -5 Site Preparation Details Drainage and Utilities D -1 Drainage and Utilities Plan and Profile (1 of 3) D -2 Drainage and Utilities Plan and Profile (2 of 3) D -3 Drainage and Utilities Plan and Profile (3 of 3) D -4 Drainage Swale Modification Plan D -5 Drainage Details D -6 Utilities Details Roadway R -1 Typical Roadway Sections and Details R -2 Roadway Plan and Profile (1 of 3) R -3 Roadway Plan and Profile (2 of 3) R -4 Roadway Plan and Profile (3 of 3) SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 15 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 R -5 Roadway and Bridge Approach Details (1 of 2) R -6 Roadway Bridge Approach Details (2 of 2) R -7 Concrete Panel Layout Plan (1 of 2) R -8 Concrete Panel Layout Plan (2 of 2) R -9 Concrete Panel Layout Details (1 of 2) R -10 Concrete Panel Layout Details (2 of 2) R -11 Channelization and Signing Plan and Details (1 of 2) R -12 Channelization and Signing Plan and Details (2 of 2) Traffic Signal TF -1 Traffic Signal Modifications Plan TF -2 Traffic Signal Modification Details TF -3 Traffic Signal Modification Details Non - Motorized Facilities TR -1 Trail Protection Plan, Elevation, and Typical Section TR -2 Trail Protection Details (1 of 2) TR -3 Trail Protection Details (2 of 2) TR -4 Trail Access Improvements Plan (1 of 3) TR -5 Trail Access Improvements Plan (2 of 3) TR -6 Trail Access Improvements Plan (3 of 3) TR -7 Trail Access Improvements Details TR -8 Trail Access Improvements Details Deliverables: 60% (not all details will be provided), 90% and 100% (all details will be provided) plans. Task 9: Final Bridge and Structures Design This task involves final design and contract documentation preparation for replacement of the existing Sullivan Road West Bridge over the Spokane River. Final design will be based on the recommendations in the Preliminary Bridge Design Technical Memorandum, dated March 29, 2012. The following assumptions are made regarding the bridge and structure elements: 1. The existing southbound Sullivan Road West Bridge will be demolished and replaced with a new bridge. 2. The new Sullivan Road West Bridge will be a straight, 4 -span prestressed concrete girder bridge, with 4 travel lanes and a pedestrian pathway. The bridge will be approximately 440 feet long, matching the length and skew of the existing Sullivan Road East Bridge. The bridge is anticipated to be supported by multi - column bents founded on drilled shafts. The location of interior piers will match that of the existing Sullivan Road East Bridge. 3. The construction phasing approach to replace the bridge will be based on Construction Phasing Alternative 4, in which the existing northbound Sullivan Road East Bridge will be used to carry three lanes of traffic during construction. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 16 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 4. The existing Sullivan Road East Bridge (northbound bridge) will be left in place and modified as follows: a) A temporary cantilevered walkway will be added to the east side of the bridge during construction. b) The existing median traffic barrier and pedestrian railing for the bridge will be removed to accommodate three lanes of traffic during construction. A temporary barrier will be placed between the vehicle lanes and the temporary cantilevered walkway at the edge of the bridge deck. Railing will be provided along the east edge of the temporary cantilevered walkway. c) After construction of the new southbound bridge, the temporary barrier and cantilevered walkway and railing will be removed; a new cast -in -place concrete median barrier will be constructed; and the existing pedestrian railing will be reattached to the bridge deck. d) The existing stormwater collection system on the existing bridge will be modified by a separate construction contract designed by Spokane Valley. This construction work is anticipated to occur in spring 2013. Three of the five bridge drains will be plugged at the south end of the bridge. The remaining two drains will be modified to collect stormwater and convey it to a new swale northeast of the existing bridge. e) A temporary stormwater collection system will be required during construction when the existing concrete median barrier is removed. It is assumed that this temporary system will consist of scuppers along the base of the temporary precast barrier and a temporary gutter system along the outside edge of the bridge deck to collect runoff and convey it to the north end of the bridge, where temporary connection will be made to the Spokane Valley - designed pipe system to the new swale. (The temporary cantilevered walkway described in Task 8.7 will be a few inches above the bridge deck to accommodate the temporary gutter system.) 5. The following retaining walls will be required: a) At the south and north ends of the bridge, circular walls at the outlooks, approximately 50- to 60 -feet long. The walls are assumed to be cast -in -place concrete walls with spread footings. b) At the north end of the bridge, a wall along the edge of roadway, approximately 100 -feet long by 6- to 8 -feet maximum height. The wall is assumed to be either cast -in -place concrete with spread footings or a structural earth wall. c) At the north end of the bridge, a wall along the trail, approximately 250 -feet long by 14- to 16 -feet maximum height. The wall is assumed to be either cast -in -place concrete with spread footings or a structural earth wall. d) It is assumed that the walls will have architectural relief to enhance the appearance. e) At the existing northbound bridge, short walls will be required at the ends of the pedestrian walkway on each bank of the river for connection to a new trail. It is assumed that these walls will be cast -in -place concrete with spread footings up to 40 -feet long by 4- to 6 -feet maximum height. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 17 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 6. All calculations, analyses, design, plans, specifications, and other project work will be prepared in English units. 7. All drawings will be prepared in AutoCAD format in accordance with Spokane Valley drafting standards. 8. Bridge design will be performed in accordance with the latest edition of the WSDOT Bridge Design Manual (BDM) and AASHTO LRFD Bridge Design Specifications for Highway Bridges. 9. The WSDOT / APWA 2012 Standard Specifications for Road, Bridge, and Municipal Construction, and Amendments (English version) will be used for specifying the work. WSDOT General Special Provisions and project - specific Special Provisions will be included as necessary. 10. Coordination with utility companies will be provided under other tasks. The bridge designers will be provided with a list itemizing the arrangement, sizes, types, locations, mounting requirements, and other utility requirements for present and future utilities to be supported by the bridge. 9.1 Task Management and Coordination Program, coordinate, and supervise the project structural design team. Attend up to six (6) client meetings by teleconference to provide structural input and coordination with other work elements such as utilities, illumination, aesthetic and architectural bridge features, and construction sequencing. Attend up to two (2) project review meetings to resolve review comments with Spokane Valley, WSDOT, or other stakeholders. Prepare meeting notes as necessary to document decisions made. 9.2 Structural Design Calculations Prepare analysis and design calculations for the bridge replacement and retaining walls in accordance with the project design criteria. 9.3 Structure Plans Prepare design drawings of superstructure, substructure, abutment, and foundation components for bidding and construction of the bridge and retaining walls. Prepare drawings for demolition of the existing Sullivan Road West Bridge. Drawings anticipated for this project are included in the attached Drawing List. 9.4 Specifications Prepare General Special Provisions and project - specific Special Provisions for the structural elements to supplement the WSDOT /APWA Standard Specifications for Road, Bridge, and Municipal Construction (2012 edition) and incorporate into the project bid documents. 9.5 Quantities and Cost Opinion Develop detailed quantities for the bridge and retaining walls and incorporate into the project bid documents. Develop a detailed cost opinion for the structural elements of the project at the 60%, 90%, and 100% levels of completion. An independent contractor -based construction cost estimate will be developed and updated with each submittal to validate the cost opinion. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 18 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 9.6 Preliminary Construction Schedule Develop preliminary construction schedules for use in developing construction phasing, construction cost opinions, and anticipated project duration. Developed detailed preliminary construction schedules and update at the 60 %, 90 %, and 100 % levels of completion. 9.7 QA/QC Review Perform Quality Assurance/ Quality Control (QA /QC) reviews for the bridge and retaining wall design, to include the following: • Review project design criteria, geotechnical recommendations, and hydraulics recommendations to assure conformity with the project requirements. • Perform a structural design check, plans check, and constructability review as described below. • Review specifications, quantities, bid schedule, and cost estimates at the 90% level of completion. • Review the bridge load rating calculations and report. • Document review comments and acceptable resolution in the project file. The levels of checking are defined as follows: • Structural Design Check. Verify the adequacy of the main structural elements, including section sizes, reinforcing steel, maximum stresses, and overall structural stability of the design. Verification can consist of independent calculations or a thorough review of the designer's calculations. Main structural elements include deck, girders, cross beams, columns, walls, drilled shafts, and abutments. • Plans Check. Perform a review of the plans to confirm that sufficient detail has been provided and that the plans accurately reflect the results of the design calculations. Controlling geometry, elevations, dimensions are checked. • Constructibility Review. Perform a review of the plans to confirm that the structure is constructible and the details and notes are consistent and clear. Process and incorporate Spokane Valley and WSDOT review comments pertaining to the 60% and 90% submittals. Prepare written review comment responses and resolve comments with Spokane Valley and WSDOT staff. Incorporate resolved comments into the final design documents. 9.8 Bridge Load Rating Perform LRFR load rating calculations for the new Sullivan Road West Bridge in accordance with WSDOT Bridge Design Manual (BDM) procedures and the AASHTO Guide Specification for Strength Evaluation of Existing Steel and Concrete Bridges. Perform NBI load rating calculations in accordance with the AASHTO Manual for Condition Evaluation of Bridges, latest edition. Prepare and submit a Bridge Load Rating Report containing the load rating calculations and a summary the load rating results. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 19 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 Deliverables: • 60% PS&E Submittal: — 60% structures plans (1 -11x17 hardcopy and electronic PDF file) — 60% special provisions (electronic Word file) — 60% opinion of cost (electronic Excel file) • 90% PS&E Submittal (draft Final): — 90% structures plans (1 -11x17 hardcopy and electronic PDF file) — 90% special provisions (electronic Word file) — 90% opinion of cost (electronic Excel file) • 100% PS&E Submittal (Ad Copy): — Final, stamped structures plans (1 -11x17 hardcopy and electronic PDF file) — Final special provisions (electronic Word file) — Final opinion of cost (electronic Excel file) — Final, stamped design calculations (1 hardcopy and electronic PDF file) • Bridge Load Rating Report (1 hardcopy and electronic PDF file) Drawing List Anticipated drawings required for the bridge and structure elements of the project are shown below. Bridge Drawings — New Sullivan Road West Bridge B -1. Layout (Plan and Elevation) B -2. General Notes & Geometric Data B -3. Construction Staging/ Sequencing B -4. Foundation Layout B -5. Pier 1 and 5 Shaft Details B -6. Pier 1 Plan and Elevation B -7. Pier 5 Plan and Elevation B -8. Pier land 5 Sections and Details B -9. Pier 1 and 5 Curtain Wall Sections and Details B -10. Pier 2, 3, and 4 Shaft Details B -11. Pier 2, 3, and 4 Column Details B -12. Pier 2 Plan, Elevation, and Sections B -13. Pier 3 Plan, Elevation, and Sections B -14. Pier 4 Plan, Elevation, and Sections B -15. Pier Sections and Details B -16. Framing Plan B -17. Typical Cross Section B -18. Bearing Details B -19. Precast Girder Details (1 of 3) B -20. Precast Girder Details (2 of 3) B -21. Precast Girder Details (3 of 3) B -22. Intermediate Diaphragm Details SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 20 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 B -23. Pier Diaphragm Details B -24. End Diaphragm Details B -25. Deck Slab Reinforcing Plan B -26. Deck Slab Sections and Details B -27. Utility Support Details B -28. Approach Slab Details (1 of 2) B -29. Approach Slab Details (2 of 2) B -30. Traffic Barrier Details (1 of 3) B -31. Traffic Barrier Details (2 of 3) B -32. Traffic Barrier Details (3 of 3) B -33. Median Barrier Details B -34. Pedestrian Railing Details (1 of 2) B -35. Pedestrian Railing Details (2 of 2) B -36. Bridge Railing Type BP (1 of 2) B -37. Bridge Railing Type BP (2 of 2) B -38. Miscellaneous Details Bridge Drawings — Existing Sullivan Road East Bridge B -1. Layout (Plan and Elevation) B -2. Barrier and Pedestrian Railing Removal Details B -3. Traffic Barrier Details (1 of 2) B -4. Traffic Barrier Details (2 of 2) B -5. Cantilevered Walkway Details B -6. Pedestrian Railing Details B -7. Utility Supports B -8. Temporary Bridge Drain Details (1 of 2) B -9. Temporary Bridge Drain Details (2 of 2) Retaining Wall Drawings RW -1 South Outlook Wall Plan, Elevation, and Typical Section RW -2 North Outlook Wall Plan, Elevation, and Typical Section RW -3 North Roadway Wall Plan, Elevation, and Typical Section RW -4 North Trail Wall Plan, Elevation, and Typical Section RW -5 South Trail Wall at East Bridge, Plan, Elevation, and Sections RW -6 North Trail Wall at East Bridge, Plan, Elevation, and Sections RW -7 Wall Sections and Details RW -8 Wall Sections and Details Task 10: Property Restoration This task involves final design and contract document preparation for landscape restoration. This scope of work does not include final design of additional park improvements (other than those described in Task 10.1 and pathway connections to any eventual below -deck walkway. Final design of aesthetic elements will be covered in a future amendment. CH2M HILL will provide: SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 21 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 • Final design of restoration and enhancements for Sullivan Park. • Final design of Sullivan Road Trailhead Improvements for the Centennial Trail. • Restoration plans for private parcels anticipated to be impacted during construction of the project. 10.1 Sullivan Park Improvements Plans and details will be prepared to mitigate temporary and permanent impacts to Sullivan Park. These plans include: • Expansion of park open space (to include a new picnic shelter, picnic tables, grass, and landscape plantings). The size of the expansion area will be comparable to the existing park space temporarily allocated for construction activities. • Landscape along new roadway retaining walls. Deliverables: See Drawing List. Submittals will be made at 60 01o, 90% and 100% levels of completion. 10.2 Sullivan Road Trailhead Improvements Plans and details will be prepared to restore access to the Centennial Trail from Sullivan Road. These plans include: • Replacement of the existing stairway and connection to existing multi-use path. • Landscape restoration of trailhead area. Deliverables: See Drawing List. Submittals will be made at 60 %, 90% and 100% levels of completion. 10.3 Property Restoration Plans Plans and details will be prepared to restore properties impacted by the project, including, State Parks and private parcels. Unless specific mitigation is determined and accepted, these plans will focus on restoring disturbed elements to pre - project conditions. Deliverables: See Drawing List. Submittals will be made at 60 01o, 90% and 100% levels of completion. Drawing List Anticipated drawings required to detail the property restoration and improvements elements of the project are shown below. Property Restoration Sheets PR -1 Sullivan Park Restoration Plan PR -2 Sullivan Park Restoration Details (1 of 2) PR -3 Sullivan Park Restoration Details (2 of 2) PR -4 Sullivan Road Trailhead Restoration Plan PR -5 Sullivan Road Trailhead Restoration Details (1 of 2) PR -6 Sullivan Road Trailhead Restoration Details (2 of 2) PR -7 Property Restoration Plans SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 22 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 PR -8 Property Restoration Details 10.4 Specifications Prepare specifications using the 2012 edition of the WSDOT Standard Specifications for Road, Bridge and Municipal Construction and WSDOT Special Provisions. Standard plans will be identified and assembled for inclusion in the contract documents. Modifications to the standards will be made with amendments and special provisions. Deliverables: 60% Specifications (Technical provisions and GSP's only), 90% and 100% Specifications (Complete contract provisions, including bid documentation) 10.5 Quantities and Cost Opinion Develop detailed quantities and a detailed cost opinion for the architectural, trailhead, landscaping, and river bank restoration elements of the project at the 60 %, 90 %, and 100% levels of completion. Deliverables: 60 01o, 90% and 100% Construction Cost Estimate 10.6 QAIQC Review Perform Quality Assurance/ Quality Control (QA /QC) reviews for the Landscape Restoration design, to include the following: • Review project design criteria to assure conformity with the project requirements. • Perform a design check, plans check, and constructability review. • Review specifications, quantities, bid schedule, and cost estimates at the 90% level of completion. • Review the irrigation calculations. • Document review comments and acceptable resolution in the project file. Process and incorporate Spokane Valley and WSDOT review comments pertaining to the 60% and 90% submittals. Prepare written review comment responses and resolve comments with Spokane Valley and WSDOT staff. Incorporate resolved comments into the final design documents. Task 11: Right -of -Way Plans and Descriptions 11.1 Right -of -Way Plans and Descriptions Based on initial bridge replacement concepts, right -of -way will be required from Washington State Parks and Recreation on the north and south banks of the Spokane River, and private parcel(s) on the northwest corner of Sullivan Road and Indiana Avenue. Right -of -way plans will be prepared, identifying the extent of required takes, to include permanent takes, permanent easements, and temporary construction easements. These plans will identify the location of the proposed improvements and how the parcels will be affected by the improvements. Horizontal control and right -of -way plans will be developed, showing the roadway centerline, survey control points, curve data, tangent bearings and distances, proposed right -of -way and existing right -of -way. Legal descriptions of the proposed property takes and easements will be prepared. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 23 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 A right -of -way survey will be conducted to include: 1. Establish boundaries for Washington State Parks and Recreation Parcels a) Prepare legal descriptions for takes and easements b) Provide lath and hubs to delineate new right -of -way 2. Establish boundaries for impacted private parcels a) Provide preliminary boundary staking b) Prepare legal descriptions c) Provide lath and hubs to delineate new right -of -way 3. Prepare and file a record of survey for all new boundaries It is assumed that the Washington State Parks and Recreation properties on the north and south banks, as well as one commercial parcel will be included. This also assumes that the right -of -way acquisitions will be partial takes, with no structures to be impacted. Property and right -of -way monuments will be reasonably searched for and field located in the survey tasks. The existing right -of -way and subdivision property lines will be shown on the plans, based on available monuments, plats, and record of surveys. CH2M HILL's subconsultant will request from the County Assessor's office the ownership of the parcels surrounding the project limits. Deliverables: Right -of -way plans, legal descriptions and exhibits, right -of -way staking and monumentation. Task 12: Right -of -Way Acquisition This section describes the Scope of Real Estate Services to be provided to support the Sullivan Road West Bridge Replacement Project. CH2M HILL's authorized subconsultant will provide the real estate services for up to eight (8) parcels on this project. CH2M HILL's subconsultant will provide the right -of -way acquisition services using procedures specified herein and in accordance with the Washington State Department of Transportation (WSDOT) Right -of -Way Manual and Local Agency Guidelines. Assumptions: CH2M HILL's subconsultant will field mark existing and proposed right -of -way boundaries as required. 2. Spokane Valley will be directly responsible for all City, County, or State fees related to the project. 3. CH2M HILL's subconsultant will provide the right -of -way plans prepared for the project. 4. Spokane Valley will provide updated title reports for all involved parcels. 5. CH2M HILL will provide legal descriptions (and exhibits, if desired) for each parcel acquisition and /or easement and /or temporary permit or easement, as accomplished in Task 12. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 24 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 6. Appraisals will consist of: a. Up to four (4) Before and After, two (2) with potential damages. b. Up to five (5) WSDOT Res. 208 Form Reports. c. Up to four (4) review appraisals will be necessary. 7. No relocations are necessary on this project. 8. No property management services are necessary on this project. 12.1 Title Spokane Valley will obtain and furnish updated title reports for each property prior to beginning the appraisal work. Title reports should include encumbrances on the titles; issue a settlement memorandum which shall include but not be limited to, payment of taxes due, the securing of full or partial releases, subordination and /or re- conveyance from lien holders of record; work with other local, state, or federal agencies to secure interagency agreements for easement releases, subordination or other compatible agreements. Deliverables: City furnished title reports, including encumbrances. 12.2 Appraisals CH2M HILL's subconsultant will provide appraisal assistance and coordination with the subconsultant Appraiser who will provide the following: The appraiser will determine Fair Market Value for all property rights affected prior to acquisition. For acquisitions under $25,000, the appraiser will complete an Administrative Offer Summary (AOS) for each parcel. The Appraiser will include in the submittal to Spokane Valley all necessary information used to form the fair Market Value in each AOS. For parcels over $25,000 or those determined to be too complicated for an AOS, an appropriate appraisal will be provided subject to the requirements of the Appraisal Institute and the Uniform Standards of Professional Practice of the Appraisal Foundation. The Appraiser will prepare and mail to each property owner a "Notice of Decision to Appraise" letter and schedule meetings with the appraiser. Initially for all parcels, the Appraiser will contact the owner or the owner's agent of the subject property and offer the opportunity for that person to accompany the appraiser in an inspection of the property. The Appraiser will determine the highest and best use, which is the foundation on which fair market value is established. It is the Appraiser's responsibility to identify and support the use of a specific value through research and analysis of market data. The opinion of value includes an adequately described property, as of a specific date, and supported by the presentation and analysis of relevant market information. Generally, a range of value is developed and analyzed within the report. The analysis will result in a conclusion which is reported as a single indication of value. Deliverables: Administrative Offer Summaries (AOS) or Appraisal Reports for each parcel. 12.3 Appraisal Reviews CH2M HILL's subconsultant will provide review appraisal assistance and coordination with the subconsultant Reviewer who will provide the following: SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 25 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 The appraisal review process is that part of the appraisal process that ensures that both the property owner and the taxpayer are treated fairly by having properly prepared appraisal reports with credible valuation estimates. The Review Appraiser establishes the offer of just compensation. The Review Appraiser is an advocate only for the appropriate implementation of the Uniform Act, state eminent domain law and regulations, and criteria outlined by WSDOT. Documentation standards for appraisal and appraisal review will be commensurate with the complexity of the appraisal problem. The Review Appraiser will prepare an appropriate written explanation supporting the review appraiser's estimate of just compensation. The Review Appraiser will sign the certification which verifies that the statements within have been read and all are true and correct. A new certification will be submitted for any changes in the report, and the date of the report must correspond with the date of the changes. It is the Review Appraiser's approved estimate of compensation that is the amount that must be offered to the landowner. Deliverables: Appraisal review documentation for each parcel, estimate of compensation for each parcel. 12.4 Acquisition Services 12.4.1 Meeting Preparation CH2M HILL's subconsultant negotiator will provide a booklet describing the right -of -way process to CH2M HILL or Spokane Valley for delivery with each first offer letter entitled City of Spokane Valley's Acquisition/ Relocation Handbook. The handbook format may be a modified version of the WSDOT booklet, "Transportation Property Needs and You'. The negotiator will thoroughly review the appraisal data for each parcel. CH2M HILL's subconsultant shall propose price determinations subject to the approval and revision by Spokane Valley and after approval or revision, prepare First Offer Letters. Deliverables: Right -of -Way process booklet, Price Determinations. 12.4.2 Document Preparation CH2M HILL will prepare the Spokane Valley forms based on the LAG forms provided by WSDOT and created under separate agreement. CH2M HILL will prepare and provide conveyance documents specific to the Sullivan Road West Bridge Replacement for the property rights to be acquired on the project including, but not limited to: First Offer Letters with Summaries, Rights of Entry, Request for Taxpayer Identification Number and Certification Documents (W -9 Taxpayer Identification Forms), Real Property Vouchers, Real Estate Tax Affidavits, Right -of -Way Dedication Deeds, Right -of -Way Easements, Temporary Construction Permits, and Road Construction Agreements. CH2M HILL's subconsultant will also prepare the Right -of -Way Diaries for documentation of individual parcel contacts and activities. CH2M HILL will provide the prepared legal descriptions (per Task 11) for the right -of -way to be acquired via fee and/or easement. Legal Descriptions will be provided in digital and hard copy form. Deliverables: Conveyance documentation for each parcel, Right -of -Way Diaries for each parcel. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 26 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 12.4.3 Negotiations Acquisition negotiations for the project will be commenced within 10 days of receipt of written authority to initiate contact and the price determinations are approved by Spokane Valley. First Offer Letters for all property owners will be submitted to Spokane Valley for review and once approved by Spokane Valley, offer letters sent out. CH2M HILL's subconsultant will contact property owners, advise them of the process, prepare and assemble negotiation packages, and schedule appointments. The Summary Statements and written offers will be prepared and presented to the owners, along with the City of Spokane Valley's Acquisition/ Relocation Handbook, at personal meetings. If an appointment has not been previously scheduled, within five days of the mailing of the offer letter, CH2M HILL's subconsultant will attempt to contact each property owner for an appointment to begin negotiations. Absentee owners will be contacted and negotiations conducted by telephone. If CH2M HILL's subconsultant is unable to contact the owner within the first ten days of the mailing date of the offer letter, CH2M HILL's subconsultant will notify Spokane Valley of those owners with whom contact could not be made and request direction on how to proceed. CH2M HILL's subconsultant will assure that negotiations will be performed only to the limit of authority delineated by the title reports, project maps, determination of fair market value, and manual of procedures, acquisition schedule, or written instructions issued by Spokane Valley. CH2M HILL's subconsultant will utilize an Internet -based tracking system to maintain a complete record of progress on each parcel. Spokane Valley and CH2M HILL will have access to this system to monitor activities and to make entries. Up to three meetings are assumed to be required to arrive at substantive discussions relative to value. CH2M HILL's subconsultant will submit to Spokane Valley for approval any recommendations involving a value higher than the determination of just compensation. An escrow account will be opened for each negotiated settlement. The negotiator will work with the escrow agent as needed, and close the escrow account after title is transferred. The escrow fee and title insurance charge will be payable by Spokane Valley separate from this Agreement. CH2M HILL's subconsultant will provide an itemized invoice for all moneys to be paid to owner together with appropriate documentation for all reimbursable expenses as well as all expenses incurred incident to transfer of title. If within a reasonable time, not less than 30 days nor more than 60 days from the initiation of negotiations with the owner, it appears that an agreement relative to payment and consistent with Spokane Valley's acquisition schedule cannot be reached, CH2M HILL's subconsultant will make a recommendation to Spokane Valley relative to the initiation of condemnation proceedings. Unresolved offers will be submitted to Spokane Valley for court action. Deliverables: Written documentation diary of negotiation process for each parcel, internet- based tracking. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 27 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 12.4.4 Temporary Construction Permits /Easements CI-12M HILL's subconsultant will prepare and attempt to secure signatures on Temporary Construction Permits (TCP's) for up to five (5) parcels. Temporary Construction Easements will be identified for those parcels wherein work is outside of the existing right of way but not considered for the mutual benefit of the landowner. If TCP's are required for parcels outside this scope of work or those not yet identified, they will be negotiated as extra work. Said permits will be completed in a format provided by Spokane Valley. It is assumed no compensation will be paid for said Temporary Construction Permits as they are for the mutual benefit of the landowners and Spokane Valley. Compensation will be paid by Spokane Valley to said landowners for use within these temporary easement areas. Deliverables: Temporary Construction Permits/Easements 12.4.5 Closing, Conveyance, and Certification CI-12M HILL's subconsultant will work with a local title company to coordinate closing on the right -of -way acquisitions. When Spokane Valley receives acceptable documents from CI-12M HILL's subconsultant, they will be signed by Spokane Valley and forwarded to the title/ escrow company for processing, recording, and closing. CI-12M HILL's subconsultant will coordinate the following: a. Provide instructions to the property owners, title company, and escrow company; b. Make recommendations to Spokane Valley and /or the City Council as needed; c. Monitor schedule of closing dates; d. Make recommendations to Spokane Valley regarding the schedule for closing; e. Deliver pertinent documents to the escrow and title company with escrow agreement; Obtain required document signatures from all appropriate parties to the transaction; g. Ensure escrow/ title company records documents properly and distributes funds promptly; h. Ensure that the original copies are transmitted to Spokane Valley; i. Obtain original title policy on acquired right of way from the title company. Spokane Valley will pay all direct expenses associated with limited liability guarantees, title reports, title insurance, escrow fees, other closing costs, and payments to property owners. Deliverables: Closing instructions. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 28 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 Task 13: Bid Period Assistance 13.1 Contract Documents Preparation Following Spokane Valley and WSDOT approval of bid documents, CH2M HILL will provide electronic (.pdf) contract documents to online plan centers and will print and distribute up to 20 sets of contract documents for local plan centers. 13.2 Advertisement for Bids CH2M HILL will assist Spokane Valley with language to be used in the advertisement for bids (Spokane Valley will finalize and place the advertisement). 13.3 Response to Bidder Questions and Issue Addenda CH2M HILL will answer bidder's questions and issue up to two contract addenda if needed. CH2M HILL will not be required to attend the bid opening (Spokane Valley will conduct bid opening). 13.4 Bid Tabulation, Evaluation, and Contract Award Recommendation CH2M HILL will prepare bid tabulation, evaluate low bidder's qualifications, and make a recommendation for contract award to Spokane Valley staff and the City Council. Deliverables: 50 sets of contract documents, addenda, bid tabulation, and award recommendation. Task 14: Miscellaneous Optional Services 14.1 Public Information Meeting All public involvement and community outreach activities will be coordinated with Spokane Valley. CH2M HILL will prepare for and coordinate one public information meeting. The public meeting will be "Open House" style to provide project information and answer questions. Two representatives from CH2M HILL will attend the meeting and be available to answer questions. CH2M HILL will be responsible for preparing project fact sheets and displays. It is anticipated that design drawings and an aerial photograph of the project area will be used at the public meetings. Coordinate with Spokane Valley to conduct the following public meeting: Public Open House #2 - Pre - Construction: Purpose of this meeting is to review upcoming construction phase elements, such as traffic staging and public access, and solicit input, prior to kicking off the construction phase of work. Spokane Valley will prepare and distribute any public notices, mailings, or other notification media, coordinate meeting times, locations and secure facilities. Deliverables: Public meeting displays and handouts, meeting agendas and notes. 14.2 Bridge Visual Simulations Visual simulations of the Sullivan Road West Bridge project will be prepared for the purpose of communicating preferred aesthetic and public art treatments and completed project. Preferred treatments and key project visual elements will be determined in other SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 29 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 tasks in this scope of work. Photos will be taken from ground level and low - altitude aerial perspectives. Two (2) to three (3) viewpoints will be selected showing the existing bridge, and a simulation of each viewpoint showing the proposed bridge will be provided. Deliverable: Bridge visual simulation graphics (electronic format). 14.3 Sullivan Park Water Supply Main Plan sheets depicting proposed water supply main from the existing water main on the north side of Indiana Avenue at the Sullivan Road Intersection to Sullivan Park will be prepared. It is assumed that the water supply will be provided only for Sullivan Park irrigation and restroom service needs. Facilities and sizing for fire protection are not included. CH2M HILL will coordinate the design of Sullivan Road West Bridge and Sullivan Park water supply main with Consolidated Irrigation District No. 19. Deliverables: See Drawing List. Submittals will be made at 60 01o, 90% and 100% levels of completion. Drawing List Anticipated drawings required to detail the water supply main elements of the project are shown below. Water Supply WS -1 Water Supply Plan and Profile (1 of 2) WS -2 Water Supply Plan and Profile (2 of 2) WS -3 Water Supply Details 14.4 Roadway Illumination The existing Sullivan Road bridges include roadway illumination at the bridge ends only. Roadway lighting level requirements will be analyzed for the new 4 -lane bridge structure and approaches, and luminaires will be designed to meet the identified requirements. Recommendations will be based on Spokane Valley - provided lighting level requirements and specifications and details for luminaire heads (style and wattage), standards, and poles (including mounting height, arm length). It is assumed that an existing service cabinet is available for power supply, and that a new service cabinet is not required. No pedestrian - level lighting for the multi -use pathway or trail access routes is provided as part of this scope. Deliverables: See Drawing List. Submittals will be made at 60 01o, 90% and 100% levels of completion. Drawing List Anticipated drawings required to detail the roadway illumination elements of the project are shown below. Roadway Illumination RL -1 Roadway Lighting Plan (1 of 2) RL -2 Roadway Lighting Plan (2 of 2) RL -3 Roadway Lighting Details RL -4 Roadway Lighting Details SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 30 OF 31 SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, JULY 2012 14.5 Sullivan Park and Centennial Trailhead Irrigation Irrigation plans and details will be prepared for the expanded Sullivan Park open space. Specifications, quantities, and cost opinion will be prepared for these elements and incorporated in to the overall documentation at the 60%, 90% and 100% levels of completion. Deliverables: See Drawing List. Submittals will be made at 60 01o, 90% and 100% levels of completion. Drawing List Anticipated drawings required to detail the property restoration and improvements elements of the project are shown below. Property Restoration Sheets PR -9 Sullivan Park Irrigation Plan PR -10 Sullivan Road Trailhead Irrigation Plan PR -11 Irrigation Details 14.6 Improved Access to Spokane River Plans and details will be prepared to improve access to the Spokane River from Sullivan Park. It is assumed that the area for the bridge construction contractor's work trestle access route in Sullivan Park may be utilized and restored for this purpose. Deliverables: See Drawing List. Submittals will be made at 60 01o, 90% and 100% levels of completion. Drawing List Anticipated drawings required to detail the property restoration and improvements elements of the project are shown below. Property Restoration Sheets PR -12 River Access Plan PR -13 River Access Details 4.0 Project Delivery Schedule CH2M HILL will complete the work outlined in this Scope of Work within seventeen months of receiving a Notice to Proceed from Spokane Valley. SPKIREVISED_SULLIVAN WEST BRIDGE REPLACEMENT FINAL DESIGN EXHIBIT A -1 SOW DRAFT 07172012.DOCX 428859.FD 31 OF 31 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 24, 2012 Department Director Approval Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ® executive session AGENDA ITEM TITLE: EXECUTIVE SESSION: Labor Negotiations GOVERNING LEGISLATION: [(RCW 42.30.140(4)] PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: "I Move that Council adjourn into executive session for approximately forty -five minutes to discuss labor negotiations, and that no action will be taken upon return to open session." BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: ATTACHMENTS: