12-101.00 CH2M Hill: Sullivan West Bridge ReplacementVftd*001, aft
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Supplemental Agreement
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Organization and Address
CH2M HILL, INC.
Number 4
717 West Sprague Avenue, Suite 800
Spokane, WA 99201 -3911
Original Agreement Number
Sullivan Road W Bridge Replacement #0155
Phone: (509) 747 -2000
Project Number
Execution Date
Completion Date
1
BRM 4103 007
11/8/2011
12/31/2013
Project Title
New Maximum Amount Payable
SULLIVAN ROAD WEST BRIDGE
$ 1,567,262.00
Description of Work
Professional engineering services for Sullivan Road West Bridge Replacement project. This Supplemental
Agreement expands the previous scope of services to include final design (PS &E), additional environmental
documentation and permitting, right -of -way acquisition services, stakeholder coordination and public outreach, and
bidding phase services. A preliminary design study for a below -deck walkway is also included.
The Local Agency of City of Spokane Valley, Washington
desires to supplement the agreement entered into with CH2M HILL, INC.
and executed on 11/8/2011 and identified as Agreement No. 0155
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
The Scope of Wnrk is amended to inchiriP the setyiceq described in Fxbibit A -1 attached hereto
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
The. December 31 7013 deadline for completion is unchanged
completion of the work to read: g
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By: Rnuer W Flint
Consultant Signature
DOT Form 140 -063 EF
Revised 9/2005
By: Mike Jackson
I Authority Signature
-1/7 el �
Date
co 1�_s 10(
EXHIBIT A -1
Scope of Work for Sullivan Road West Bridge
Replacement - Final Design and Bidding
Services
City of Spokane Valley, Washington
FHWA Project No. BRM 4103(007)
July 2012
1.0 Introduction
The purpose of this scope of work is to establish the specific scope of CH2M HILL's
professional engineering services and compensation for the Final Design and Bid Period
phase of the Sullivan Road West Bridge Replacement project.
The City of Spokane Valley (Spokane Valley) may make or approve changes within the
general scope of this agreement. If such changes affect CH2M HILL's cost of, or time
required for, performance of the services, an equitable adjustment will be made through an
amendment to this agreement. Prior to performing the work, CH2M HILL will notify
Spokane Valley in writing of the occurrence of a change and an estimate of the cost impact.
Spokane Valley will review, and if approved, will provide written approval of the change.
A ten percent contingency fund has been established for minor changes to the Scope of
Work. Use of the contingency fund requires written authorization from Spokane Valley,
prior to performing the work.
Spokane Valley reserves the right to expand the scope of CH2M HILL's work on this project
to include project communications services, construction inspection and construction
management engineering services. These additional services are not included in this Scope
of Work but may be added to the Agreement at a later date by written amendment.
2.0 Purpose
The purpose of this scope of work is to perform detailed design and provide contract
document preparation, right -of -way plans, property descriptions and acquisition services,
continuation of environmental documentation and permitting services, and bidding services
to enable construction of the Sullivan Road West Bridge Replacement Project. The ultimate
purpose of the project is to replace the existing 2 -lane bridge structure with a wider 4 -lane
bridge structure, which also includes a pedestrian and bicycle pathway.
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3.0 Scope of Work
CH2M HILL will perform the final design and bidding services and provide project
documentation in accordance with:
• City of Spokane Valley Street Standards
• Washington Department of Transportation Local Agency Guidelines Manual
• Washington Department of Transportation Bridge Design Manual
• AASHTO LRFD Bridge Design Specifications for Highway Bridges, Fifth Edition
• Spokane Regional Stormwater Manual
This scope of work includes the following main tasks:
Task 1:
Surveying and Mapping
Task 2:
Project Management
Task 3:
Client Coordination and Consultation Services
Task 4:
Stakeholder Coordination and Public Outreach
Task 5:
Environmental Documentation and Permitting
Task 6:
Geotechnical Services
Task 7:
River Hydraulics
Task 8:
Final Roadway, Storm Drainage and Utilities Design
Task 9:
Final Bridge and Structures Design
Task 10:
Property Restoration
Task 11:
Right -of -Way Plans and Descriptions
Task 12:
Right -of -Way Acquisition
Task 13:
Bid Period Assistance (Optional Services)
Task 14:
Miscellaneous Optional Services
CH2M HILL will provide the following specific services:
Task 1: Surveying and Mapping
No scope change.
Task 2: Project Management
Provide project management services. A total time of seventeen months (August 2012
through December 2013) is assumed to be the duration for this work. Project management
services include:
Staff and subconsultant management
Control budget and schedule
Monthly progress reports and invoices (The progress report/invoice will identify the
work performed for that period, major decisions, schedule, and budget status.
Deliverables: Progress reports and invoices.
Task 3: Client Coordination and Consultation Services
Provide coordination and correspondence with Spokane Valley management and staff to
support project progress and communications, including:
• Bi- weekly project coordination meetings (to be held alternately at the City Hall and
CH2M HILL)
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Regular telephone and electronic mail correspondence
Overall project guidance, decision - making assistance and /or recommendations
Action items review
Deliverables: Meeting agendas and notes, running action items listing.
Task 4: Stakeholder Coordination and Public Outreach
4.1 Key Stakeholder Coordination
Coordinate with Spokane Valley to conduct meetings with key project stakeholders which
may include impacted businesses, property owners, public officials, or partner agencies.
Spokane Valley will coordinate meeting times and locations. It is assumed that up to four
meetings will be required. CH2M HILL will prepare exhibits, agendas, and meeting notes.
A representative from CH2M HILL will attend the meetings.
Deliverables: Exhibits, meeting agendas and notes.
4.2 Public Information Meetings
All public involvement and community outreach activities will be coordinated with
Spokane Valley.
CH2M HILL will prepare for and coordinate one public information meeting. The public
meeting will be "Open House" style to provide project information and answer questions.
Two representatives from CH2M HILL will attend the meeting and be available to answer
questions. CH2M HILL will be responsible for preparing project fact sheets and displays. It
is anticipated that design drawings and an aerial photograph of the project area will be used
at the public meetings.
Coordinate with Spokane Valley to conduct the following public meeting:
Public Open House - 60% Design: Purpose of this meeting is to communicate
intermediate design elements, such as bridge replacement aesthetics, Centennial
Trail and Sullivan Park impacts /mitigation, and access and traffic control during
construction, prior to finalizing the design.
Spokane Valley will prepare and distribute any public notices, mailings, or other
notification media, coordinate meeting times, locations and secure facilities.
Deliverables: Public meeting displays and handouts, meeting agendas and notes.
Task 5: Environmental Documentation and Permitting
CH2M HILL will conduct the environmental evaluation and documentation required under
the National Environmental Policy Act (NEPA) and the State Environmental Policy Act
(SEPA) and will assist Spokane Valley to obtain the associated environmental permitting for
this project as follows:
5.1 Environmental Classification Summary
Supplemental Agreement No. 3 authorized CH2M HILL to perform specific elements of the
Local Agency Environmental Classification Summary (ECS) that were identified to be on the
project critical path schedule. The following additional ECS tasks are incorporated into
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CH2M HILL's scope of work to complete the ECS evaluation and documentation for
compliance with NEPA requirements:
Deliverables: Draft and Final ECS
5. 1.1 Section 106 /Cultural Resources Assessment
No scope change. Services for this sub -task are performed under Supplement No. 3,
Expanded Preliminary Design.
5.1.2 Section 4(f) Evaluation
No scope change. Services for this sub -task are performed under Supplement No. 3,
Expanded Preliminary Design.
5.1.3 Biological Evaluation
No scope change. Services for this sub -task are performed under Supplement No. 3,
Expanded Preliminary Design.
5.1.4 Noise Analysis and Report
No scope change. Services for this sub -task are performed under Supplement No. 3,
Expanded Preliminary Design.
5.1.5 Hazardous Materials
No scope change. Services for this sub -task are performed under Supplement No. 3,
Expanded Preliminary Design.
5.1.6 Sole Source Aquifer Checklist
CH2M HILL will prepare the Environmental Protection Agency (EPA) Environmental
Checklist for a sole source aquifer, and submit to EPA for project approval. Spokane Valley
will provide a copy of the EPA Environmental Checklist and approval letter for the
associated stormwater disposal site.
Deliverables:
• EPA Environmental Checklist
• EPA Environmental Checklist and response letter for both the stormwater disposal
site and the bridge project will be attached to the ECS
5.1.7 Environmental Justice
It is assumed that an Environmental Justice Report will not be necessary because the bridge
will remain open during construction. However, demographic data research will be
conducted, with a search for minority and low- income populations in the adjacent property
tracts. Data search will include looking at 2010 census, and the proximity of minority or
low- income residences and business ownership of adjacent properties.
Deliverables:
• Demographic data for the ECS
5.2 Prepare SEPA Environmental Checklist
CH2M HILL will prepare a draft and final SEPA Environmental Checklist. Information
gathered from the ECS will be incorporated and /or referenced as attached documents to the
SEPA Environmental Checklist. A draft SEPA Environmental Checklist will be submitted to
Spokane Valley for review and revised as appropriate.
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Deliverables:
• A draft and final SEPA Environmental Checklist
5.3 Joint Aquatic Resources Permit Application (JARPA)
5.3.1 Prepare JARPA
After the NEPA /SEPA evaluations are completed, CH2M HILL will prepare the Joint
Aquatic Resources Permit Application (JARPA) for the Sullivan Road West Bridge
Replacement project. (The geotechnical JARPA for the bridge was prepared in a previous
scope of work). The JARPA will be submitted to regulatory agencies by Spokane Valley as
follows:
Environmental Permits
Permit or Approval
Agencies
Hydraulic Project Approval (HPA)
Washington State Department of Fish & Wildlife (WDFW)
Shorelines Permit
City of Spokane Valley
Floodplain Development Permit and Critical
Areas Ordinance Compliance
City of Spokane Valley
Section 401 Water Quality Certification
Washington State Department of Ecology (Ecology)
Section 404 Permit
United States Corps of Engineers (USACE)
Authorization of Entry and Easement
Washington State Department of Natural Resources (DNR)
The JARPA will include the following discussion:
• Project history
• Project schedule
• Construction methods and demolition activities that will prevent debris from falling
into the river (Construction Methodology Plan)
• Summary of fills and excavations
• Ordinary high -water mark (OHWM)
• Shoreline — activities within 200 -foot shoreline boundary
• Wetlands
As part of the JARPA submittal, the following drawings will be prepared:
Vicinity map
Plan view of bridge
Elevation and cross - section views of bridge
Furthermore, the Critical Areas Ordinance will be reviewed, research will be conducted and
information summarized for the sole source aquifer, geological hazardous areas, habitat
management, and wetlands. A draft JARPA will be submitted to Spokane Valley for review
and revised as appropriate. A final JARPA will be submitted by Spokane Valley to the
appropriate regulatory agencies.
Deliverables:
• Draft and final JARPA, including three figures /drawings and Construction
Methodology Plan
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5.3.2 Coordinate JARPA Permit Process
CH2M HILL will coordinate with the JARPA agencies in respect to permit requirements and
provide information to the agencies as needed so that permits can be issued in a timely
manner as follows:
Shoreline Permitting: CH2M HILL will coordinate with Spokane Valley and track the
shoreline permitting process. It is assumed that no public meeting will be required
and that the shorelines permit can be issued administratively by the Planning
Department.
Floodplain Development Permit: A Hydraulic Report will be developed under a
different task (Task 7 - River Hydraulics). This report will provide documentation
needed to obtain a Floodplain Development Permit from Spokane Valley. The
report will address any potential for a rise in river elevation by more than a tenth of
a foot during a 100 -year flood event.
Deliverables: Prepare and submit a letter to Spokane Valley with the Hydraulic
Report attached (report will be attached to the ECS)
• Hydraulic Project Approval (HPA) Permit and Section 7 Approval: CH2M HILL will
coordinate with the WDFW and track HPA permitting process, including
coordination between USFWS and WDFW, the biological evaluation and assessment,
and the compensatory mitigation plan.
• Water Quality Certification (Section 401) Permit: CH2M HILL will coordinate with Ecology
and track Section 401 permitting process, including coordination between USACE
and Ecology.
• Section 404 Permit: CH2M HILL will coordinate with USACE and track Section 404
permitting process (including wetlands).
• DNR Authorization of Entry and Easement: CH2M HILL will coordinate with DNR and
track authorization of entry and easement approvals. As required by DNR, CH2M
HILL will prepare descriptions of the three guiding principles, an operations plan
and a DNR application form, which will all be submitted to DNR to obtain the
authorization of entry. An as -built survey of the bridge will be submitted near
project completion and additional requirements will be coordinated with the
Spokane Valley to obtain the DNR easement.
Deliverables: Prepare draft and final DNR application forms for right of entry and
for easement, the "Three Guiding Principles" and an operations plan.
Assumptions
1. Public involvement with any other stakeholder groups, agencies, organizations or
businesses is assumed to be limited to participation in the formal public meetings
mandated as part of the permitting process. It is assumed that no public meeting will be
required for shorelines permitting, and that the shorelines permit can be issued
administratively by the Planning Department.
2. The Local Agency ECS will result in a Documented Categorical Exclusion (DCE) for
NEPA and a Determination of Non - significance (DNS) for SEPA. Therefore, there will be
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no need for a NEPA Environmental Assessment (EA) or for either a NEPA or SEPA
Environmental Impact Statement (EIS).
3. Spokane Valley will provide mapping, transportation data and other information that
might be required to complete the ECS and supporting discipline reports, SEPA
Environmental Checklist and JARPA.
4. WSDOT will lead consultations with the tribes and other state and federal governmental
agencies. If the tribes become involved during the cultural resources field survey or
require reimbursement for services, reimbursement of tribal services are not included in
this scope of work and will be paid directly by Spokane Valley.
5. Application of Critical Areas Ordinance will be brief. This will include discussions on
the aquifer, geological hazardous areas, habitat management, and wetlands. There will
not be any need for any special survey, study, analysis, or reports for any of these critical
areas.
6. Hydraulic modeling and analysis will be performed under Task 7 — River Hydraulics,
which will provide documentation required for a Floodplain Development Permit
(addresses potential for rise in river elevation by more than a tenth of a foot during a
100 -year flood event).
7. The Section 4(f) evaluation will not need to address Section 6(f) properties.
8. A de minimis determination for Section 4(f) can be reached and agreed upon by State
and Spokane Valley Parks managers for the project.
9. A de minimis determination can be achieved without additional meetings or document
preparation, which would be outside of this scope of work.
10. CH2M HILL is not required to prepare documents or attend meetings with Washington
State Parks Lands Council to discuss Section 4(f) or right -of -way issues.
11. Compensatory mitigation will be acceptable by fish and wildlife regulatory agencies and
no "mitigation site projects" will be assigned to this project or implemented as part of
this project. All mitigation fees will be paid by Spokane Valley and is not included in
this scope of work.
12. The protection requirements for fish are assumed to be similar to what was required for
bull trout at Spokane County's Appleway (State Line) Bridge Replacement project and
what was required for red -band trout at the Barker Road Bridge Replacement project.
The project scope and budget currently do not include any special evaluations or
analyses for fish protection, such as a site - specific noise analysis.
13. Wetlands documentation (inventory, delineation and wetlands mitigation) will be
provided by Spokane Valley through a separate agreement with Anderson
Environmental. Spokane Valley will coordinate with Anderson Environmental to obtain
agency approvals of those documents, which will be attached to the ECS.
14. There are no Bald Eagle nests in the project vicinity.
15. Spokane Regional Transportation Council (SRTC) will conduct the hot spot analysis for
the Indiana Avenue and Sullivan Road intersection, and prepare the necessary
documentation that will be attached to the ECS.
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16. There is no need to perform a visual impact analysis based on a meeting held with
WSDOT on March 12, 2012.
17. There is no need to do a Phase I or Phase II Environmental Site Assessment.
18. Because minority and low- income residences are not anticipated to be found in the
project area, a review of the local school- assisted lunch program is not necessary for the
environmental justice demographic research.
19. An asbestos survey will be conducted by WSDOT and report findings referenced in the
ECS. It is assumed that associated fees would be paid directly by Spokane Valley.
20. The DNR public meeting associated with the DNR right of entry authorization can be
conducted prior to issuance of aquatic resource environmental permits from other
agencies so that when these bridge permits are issued, the DNR right of entry
authorization can be issued immediately by the agency.
21. The Sullivan Road West Bridge Replacement Project will not result in any impacts that
are adverse to environmental justice populations and this environmental review will not
require a special environmental justice study or evaluation.
22. The schedule assumes Spokane Valley will provide 1 -week reviews for all deliverables.
23. The schedule assumes that WSDOT and FHWA will provide 3 to 4 week reviews for all
deliverables.
24. Other permits needed for the bridge replacement project including building, clearing
and grading, and public right -of -way are assumed to be the responsibility of Spokane
Valley. An NPDES General Permit for Construction is assumed to be the responsibility
of the bridge contractor.
Task 6: Geotechnical Services
6.1 Geotechnical Assistance with Plan and Specification Preparation
This subtask includes preparation of earthwork- related specifications, assistance with the
drilled shaft specification, review of the drainage and civil details and retaining wall
drawings, and miscellaneous geotechnical support during PS &E preparation.
Deliverables: Plan and specification reviews and redlines.
Task 7: River Hydraulics
CH2M HILL will perform the following hydraulic evaluations to support final design for
the Sullivan Road West Bridge Replacement project.
7.1 Data Collection and Site Visit
CH2M HILL will conduct a review of all available information gathered by Spokane Valley
personnel from the data files prior to conducting any other work. This information should
include bridge drawings, aerial photos, topography maps, and data from maintenance files.
Review will also include previous hydraulic studies in the vicinity of the project site, as well
as FEMA mapping and Flood Insurance Studies (FIS) for the project area.
CH2M HILL will conduct a site inspection/ investigation. Observations will be recorded for
the following:
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• Lateral channel stability- note any signs of stream migration that could affect
stability for piers, bents or abutments, consistent with an FHWA HEC -20 Level 1
analysis.
• Degradation (headcutting) or aggradation (deposits) in the channel. Document
conditions with color photographs.
• Manning's "n" value for the main channel and overbank areas. Document with color
photographs.
• Determine size of existing riprap at abutments and piers; note any riprap failure.
• Determine bed material size by visual inspection, for use in scour prediction
equations.
• Note evidence of scour.
• Pier alignment (skewed or normal to flow).
• Hydraulic controls from channel constrictions, dams, etc.
• Apparent or observed high -water marks.
• Evidence of debris.
• Contact Spokane County or Spokane Valley maintenance personnel for site history.
7.2 Hydraulics and Scour Analyses
CH2M HILL will use publicly - available USGS gauging information and the current FIS to
develop the 2 -year through 500 -year flows for the hydraulic model.
CH2M HILL will develop hydraulic models, using the Hydrologic Engineering Center —
River Analysis System (HEC -RAS) computer model and the previously - collected survey
data for existing and proposed bridges. This work will include:
• Model the existing bridges. Calibrate basic model inputs by comparing results to the
flood elevations shown in the current FIS.
• Model the "natural conditions" with no bridge or roadway.
• Model the proposed west bridge with existing east bridge.
• Calculate backwater against "natural conditions" for the existing and proposed
bridges for floods stated above.
• If water overtops the roadway /bridge before the 500 -year flood peak, the
overtopping flood and frequency must be determined.
• Coordinate with the roadway designer, bridge designer, and the foundation
designer and refine hydraulic model if warranted.
CH2M HILL will perform calculations for maximum expected depth of scour for 100- and
500 -year conditions consistent with FHWA HEC -18 methodology, based on results of
hydraulic model, data collected from the site visit, and subsurface geotechnical information
gathered during the preliminary design phase of the project.
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CH2M HILL will perform tractive force analysis consistent with FHWA HEC -23
methodology to determine the stability of the proposed abutment fill. If needed, based on
soil and hydraulic conditions and proposed foundation type, determine necessary riprap
revetment sizing to maintain abutment fill in place. If revetment is needed, qualitatively
investigate alternative stabilization methods in hydraulic report document.
7.3 Hydraulics Report and No-Rise Certification
CH2M HILL will prepare Draft and Final reports in accordance with WSDOT guidelines.
CH2M HILL will provide support and documentation necessary to obtain local floodplain
permits. Respond to comments received relative to the hydraulic design during the permit
process. This scope of work assumes that a FEMA - format "no- rise" certification for
construction within a regulatory floodway and accompanying documentation is not
applicable.
CH2M HILL will attend and participate in up to three (3) project team meetings; meetings
will be coordinated and facilitated under other tasks.
7.4 Hydraulics Quality Assurance /Quality Control
CH2M HILL will perform a complete Quality Assurance /Quality Control (QA /QC) check
of the work product /report. Either a check of the calculations or an independent analysis
will be performed as deemed necessary. Checks will be made of all computer program input
and the accurate use of the results. Upon completion of the QA /QC check, the original
designer will incorporate revisions with confirmation.
Deliverables: Preliminary and Final Hydraulics Report and recommendations for
foundation depths and revetment sizing.
Task 8: Final Roadway, Storm Drainage, and Utilities Design
This task involves:
• Final design and construction documents for temporary and permanent roadway
connections and transitions at the bridge ends.
• Final design and construction documents for stormwater management facilities.
• Final design and construction documents for permanent non - motorized facilities.
• Final design and construction of ancillary project requirements such as temporary
traffic control, traffic signal modifications, temporary erosion and sedimentation
control, and non - bridge demolition.
• Coordination of utilities to be relocated during construction and /or installed on the
new bridge.
8.1 Task Management and Coordination
Program, coordinate, and supervise the project civil and transportation design team. Attend
up to twelve (12) client meetings to provide input and coordination with other work
elements. Attend up to two (2) project review meetings to resolve review comments with
Spokane Valley, WSDOT, or other stakeholders.
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8.2 Construction Phasing and Temporary Traffic Control Plans
Construction phasing will be designed and plans will be prepared for each major phase of
construction to clearly depict the construction work areas, work zone security, and
contractor access routes. Detailed temporary traffic control plans will be designed to
integrate with the major construction phases and provide temporary traffic signage,
markings, and details for non - motorized and motorized traffic through the project work
zone.
It is anticipated that temporary traffic signal modifications will be required. Design of
temporary signal modifications is included in Task 8.6.
It is anticipated that temporary traffic revisions that impact the WSDOT Limited Access will
require formal coordination with WSDOT Eastern Region traffic personnel. A formal plan
submittal, including an initial coordination meeting and a plan review meeting are included
in this scope of work.
Deliverables: See Drawing List. Submittals will be made at 60 %, 90% and 100% levels of
completion.
8.3 Site Preparation Plans
Temporary Erosion and Sedimentation Control plans will be developed to mitigate potential
impacts during construction in accordance with the Spokane Regional Stormwater Manual.
Site preparation plans and design will depict non - bridge related demolition and
miscellaneous site preparation details.
Deliverables: See Drawing List. Submittals will be made at 60 %, 90% and 100% levels of
completion.
8.4 Roadway Plans
Plan and profile sheets will be prepared. These plans will include horizontal and vertical
alignment information and plan views of paving limits; limits of curb, gutter, and sidewalk;
bicycle paths; locations of driveways; cut /fill limits; retaining wall limits; stormwater
conveyance facilities; bridge approach guardrails and other elements of roadway
construction. Plan sheets will show structure notes.
Specific constraints related to right -of -way, the environment, and constructability will be
identified and alignments adjusted to avoid or minimize the effects of those constraints.
Encroachments and impacts to property beyond the existing right -of -way caused by
roadway widening, slope grading, and /or utility relocations will be defined.
Roadway sections will be prepared for Sullivan Road. Roadway section thicknesses
previously developed for the Indiana /Sullivan Intersection project will be used for the
approach roadways, and no additional pavement design will be required.
Prepare detail sheets identifying miscellaneous details not covered by standard plans,
including temporary traffic control plans and details, roadway- specific demolition plans
and details, and a vicinity plan showing proposed construction detour routes and signing.
Signing and marking plans will be prepared. These plans will delineate the locations of all
pavement markings including lane lines, crosswalks, turn arrows, and stop bars. These
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plans also will show the locations and sizes of required signing indicating the type and
location of individual signs. Signing and striping will be designed in accordance with the
Manual of Uniform Traffic Control Devices (MUTCD) and standards adopted by Spokane
Valley.
Deliverables: See Drawing List. Submittals will be made at 60 11o, 90% and 100% levels of
completion.
8.5 Drainage and Utility Plans
Drainage and utility plan sheets depicting proposed storm drain system and proposed
utility locations will be prepared.
Assumptions
1. Spokane Valley is developing stormwater conveyance and treatment/ infiltration
facilities to eliminate direct discharges to the Spokane River from the two existing
(southbound and northbound) Sullivan Road bridges.
2. These new Spokane Valley - designed stormwater facilities, including modifications to
the existing Sullivan Road bridge structures, will be constructed in spring 2013.
3. The City will provide construction documents and as -built drawings to CH2M HILL for
incorporation into the project design.
Spokane Valley is developing conveyance and stormwater treatment/ infiltration facilities
that are assumed to be in -place at the time of the Sullivan Road West Bridge Replacement
project construction. Collection and conveyance design for this project will be coordinated
with these facilities.
Impacts to existing stormwater conveyance and treatment facilities south of the Sullivan
Road West Bridge may require modifications. Plans and details will be developed to restore
operational characteristics of these facilities.
Separate detail sheets will show non - standard drainage construction details as well as
drainage profiles. Drainage design will be performed in accordance with the Spokane
Regional Stormwater Manual.
Utility design includes:
• Permanent power, natural gas, and communications infrastructure to be constructed
by Spokane Valley's bridge replacement contractor in accordance with utility
franchise agreements.
• Permanent stormwater collection, conveyance, and treatment/ infiltration facilities.
Existing utilities and storm drainage facilities and project - related utility work to be
performed by others will be depicted on the same set of plan sheets.
CH2M HILL will coordinate the design of Sullivan Road West Bridge with utility purveyors
with known existing or planned facilities within the project limits, including:
• Avista Utilities (Natural Gas, Power)
• CenturyLink, AT &T, Comcast, Zayo (Communications)
• Consolidated Irrigation District No. 19 (Water)
• Spokane County (Sanitary Sewer)
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• Spokane Valley (Stormwater)
CH2M HILL will provide utility purveyors with preliminary plans to ensure that existing
facilities are accurately represented. Utilities that may require relocation, and planned
utilities will be coordinated with the bridge replacement design.
Deliverables: See Drawing List. Submittals will be made at 60 %, 90% and 100% levels of
completion.
8.6 Traffic Signal Plans
Traffic signal revisions will be required at the Sullivan Road intersection with Indiana
Avenue.
Assumptions
Signal Pole Relocation at NW Corner — Due to the widened southbound bridge and lane
reconfigurations, it is anticipated that the signal pole located in the northwest corner of
the intersection will need to be relocated to the west. It is our understanding that
Spokane Valley anticipated this relocation during pole installation, and has located
conduit risers and runs to minimize impacts and effort.
2. Temporary signal modifications will be required to accommodate lane shifts associated
with construction phasing and temporary traffic control configurations to be determined
in Task 8.2. It is assumed modifications to the signal heads, and signal phasing
alterations will be required.
3. No other traffic signal work is anticipated.
4. CH2M HILL will coordinate with WSDOT and Spokane Valley on traffic signal
modifications.
5. Spokane Valley will provide CH2M HILL with as -built drawings of the existing traffic
signal system.
CH2M HILL will prepare the signal plans and details in accordance with WSDOT
guidelines, showing proposed locations for new or relocated signals, luminaires, electrical
hardware, and wiring diagrams.
Conduits and pull boxes for signal interconnection with other intersections will be included
in the project design.
Deliverables: See Drawing List. Submittals will be made at 60 1/o, 90% and 100% levels of
completion.
8.7 Non - Motorized Facilities Plans
Plans and details will be prepared to facilitate temporary and permanent modifications and
improvements to non - motorized facilities.
Assumptions
The Centennial Trail will remain open at all times except for short -term term closures,
which may be needed to safely construct and remove trail protection features and
during placement of the new bridge girders. Such short-term closures will be approved
in advance by Spokane Valley.
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2. A temporary cantilevered street -level walkway with protective barrier and railing will
be provided along the east side of the existing Sullivan Road East (northbound) bridge
to accommodate non - motorized traffic crossing the Spokane River during the project
construction phase.
3. A temporary ADA- compliant connection will be made between the Centennial Trail and
the existing street -level sidewalk adjacent to Sullivan Road to temporarily replace the
existing connection south of the trail on the west side of Sullivan Road, which is
anticipated to be disturbed during construction.
4. A permanent street -level walkway, in the range of 6 -feet to 10 -feet wide, will be
provided along the west side of Sullivan Road from the Indiana intersection to a
connection with an existing sidewalk north of the Spokane River. The street -level
walkway design width will be determined at a later date in conjunction with Spokane
Valley's consideration and decision regarding a permanent below -deck walkway.
5. Design of a permanent below -deck walkway is not currently part of this Agreement, but
may be added to the project by supplemental agreement at a later date.
CH2M HILL will prepare plans and details for temporary and permanent walkway,
sidewalk, and trail improvements.
Deliverables: See Drawing List. Submittals will be made at 60 11o, 90% and 100% levels of
completion.
8.8 Specifications
CH2M HILL will prepare specifications using the 2012 edition of the WSDOT Standard
Specifications for Road, Bridge, and Municipal Construction and WSDOT Special
Provisions. Standard plans will be identified and assembled for inclusion in the contract
documents. Modifications to the standards will be made with amendments and special
provisions. It is assumed that construction surveying will be included in the contractor's
contracted responsibilities.
Deliverables: 60% Specifications (Technical provisions and GSP's only), 90% and 100%
Specifications (Complete contract provisions, including bid documentation)
8.9 Summary of Quantities and Opinion of Cost
Develop detailed quantities for the roadway elements and incorporate into the project bid
documents. Develop a detailed cost opinion for the roadway elements of the project at the
60%,90%, and 100% levels of completion.
Deliverables: 60 01o, 90% and 100% Construction Cost Estimate
8.10 QA/QC Review
Perform Quality Assurance /Quality Control (QA /QC) reviews for the Sullivan Road West
Bridge Replacement milestone submittals at 60%,90% and 100 %. Perform a plans check,
and review specifications, quantities, bid schedule, and cost estimates. Document review
comments and acceptable resolution in the project file.
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Drawing List
Anticipated drawings required to detail the general, roadway, and drainage elements of the
project are shown below.
General
G -1
Title Sheet
G -2
General Notes and Abbreviations
G -3
Summary of Quantities (1 of 2)
G -4
Summary of Quantities (2 of 2)
Phasing and Temporary Traffic Control
P -1 Construction Phasing Plans (1 of 3)
P -2 Construction Phasing Plans (2 of 3)
P -3 Construction Phasing Plans (3 of 3)
TC -1 Construction Traffic Control Plans (1 of 3)
TC -2 Construction Traffic Control Plans (2 of 3)
TC -3 Construction Traffic Control Plans (3 of 3)
TC -4 Construction Traffic Control Details
TC -5 Construction Traffic Control Details
Site Preparation
SP -1 Temporary Erosion and Sedimentation Control Plan and Details (1 of 2)
SP -2 Temporary Erosion and Sedimentation Control Plan and Details (2 of 2)
SP -3 Site Preparation and Demolition Plans and Details (1 of 2)
SP -4 Site Preparation and Demolition Plans and Details (2 of 2)
SP -5 Site Preparation Details
Drainage and Utilities
D -1 Drainage and Utilities Plan and Profile (1 of 3)
D -2 Drainage and Utilities Plan and Profile (2 of 3)
D -3 Drainage and Utilities Plan and Profile (3 of 3)
D -4 Drainage Swale Modification Plan
D -5 Drainage Details
D -6 Utilities Details
Roadway
R -1 Typical Roadway Sections and Details
R -2 Roadway Plan and Profile (1 of 3)
R -3 Roadway Plan and Profile (2 of 3)
R -4 Roadway Plan and Profile (3 of 3)
R -5 Roadway and Bridge Approach Details (1 of 2)
R -6 Roadway Bridge Approach Details (2 of 2)
R -7 Concrete Panel Layout Plan (1 of 2)
R -8 Concrete Panel Layout Plan (2 of 2)
R -9 Concrete Panel Layout Details (1 of 2)
R -10 Concrete Panel Layout Details (2 of 2)
R -11 Channelization and Signing Plan and Details (1 of 2)
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R -12 Channelization and Signing Plan and Details (2 of 2)
Traffic Signal
TF -1 Traffic Signal Modifications Plan
TF -2 Traffic Signal Modification Details
TF -3 Traffic Signal Modification Details
Non - Motorized Facilities
TR -1 Trail Protection Plan, Elevation, and Typical Section
TR -2 Trail Protection Details (1 of 2)
TR -3 Trail Protection Details (2 of 2)
TR -4 Trail Access Improvements Plan (1 of 3)
TR -5 Trail Access Improvements Plan (2 of 3)
TR -6 Trail Access Improvements Plan (3 of 3)
TR -7 Trail Access Improvements Details
TR -8 Trail Access Improvements Details
Deliverables: 60% (not all details will be provided), 90% and 100% (all details will be
provided) plans.
Task 9: Final Bridge and Structures Design
This task involves final design and contract documentation preparation for replacement of
the existing Sullivan Road West Bridge over the Spokane River. Final design will be based
on the recommendations in the Preliminary Bridge Design Technical Memorandum, dated
March 29, 2012.
The following assumptions are made regarding the bridge and structure elements:
1. The existing southbound Sullivan Road West Bridge will be demolished and replaced
with a new bridge.
2. The new Sullivan Road West Bridge will be a straight, 4 -span prestressed concrete girder
bridge with 4 travel lanes and a pedestrian pathway. The bridge will be approximately
440 feet long, matching the length and skew of the existing Sullivan Road East Bridge.
The bridge is anticipated to be supported by multi- column bents founded on drilled
shafts. The location of interior piers will match that of the existing Sullivan Road East
Bridge.
3. The construction phasing approach to replace the bridge will be based on Construction
Phasing Alternative 4, in which the existing northbound Sullivan Road East Bridge will
be used to carry three lanes of traffic during construction.
4. The existing Sullivan Road East Bridge (northbound bridge) will be left in place and
modified as follows:
a) A temporary cantilevered walkway will be added to the east side of the bridge
during construction.
b) The existing median traffic barrier and pedestrian railing for the bridge will be
removed to accommodate three lanes of traffic during construction. A temporary
barrier will be placed between the vehicle lanes and the temporary cantilevered
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walkway at the edge of the bridge deck. Railing will be provided along the east edge
of the temporary cantilevered walkway.
c) After construction of the new southbound bridge, the temporary barrier and
cantilevered walkway and railing will be removed; a new cast -in -place concrete
median barrier will be constructed; and the existing pedestrian railing will be
reattached to the bridge deck.
d) The existing stormwater collection system on the existing bridge will be modified by
a separate construction contract designed by Spokane Valley. This construction work
is anticipated to occur in spring 2013. Three of the five bridge drains will be plugged
at the south end of the bridge. The remaining two drains will be modified to collect
stormwater and convey it to a new swale northeast of the existing bridge.
e) A temporary stormwater collection system will be required during construction
when the existing concrete median barrier is removed. It is assumed that this
temporary system will consist of scuppers along the base of the temporary precast
barrier and a temporary gutter system along the outside edge of the bridge deck to
collect runoff and convey it to the north end of the bridge, where temporary
connection will be made to the Spokane Valley - designed pipe system to the new
swale. (The temporary cantilevered walkway described in Task 8.7 will be a few
inches above the bridge deck to accommodate the temporary gutter system.)
5. The following retaining walls will be required:
a) At the south and north ends of the bridge, circular walls at the outlooks,
approximately 50- to 60 -feet long. The walls are assumed to be cast -in -place
concrete walls with spread footings.
b) At the north end of the bridge, a wall along the edge of roadway, approximately
100 -feet long by 6- to 8 -feet maximum height. The wall is assumed to be either
cast -in -place concrete with spread footings or a structural earth wall.
c) At the north end of the bridge, a wall along the trail, approximately 250 -feet long
by 14- to 16 -feet maximum height. The wall is assumed to be either cast -in -place
concrete with spread footings or a structural earth wall.
d) It is assumed that the walls will have architectural relief to enhance the
appearance.
e) At the existing northbound bridge, short walls will be required at the ends of the
pedestrian walkway on each bank of the river for connection to a new trail. It is
assumed that these walls will be cast -in -place concrete with spread footings up to
40 -feet long by 4- to 6 -feet maximum height.
6. All calculations, analyses, design, plans, specifications, and other project work will be
prepared in English units.
7. All drawings will be prepared in AutoCAD format in accordance with Spokane Valley
drafting standards.
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8. Bridge design will be performed in accordance with the latest edition of the WSDOT
Bridge Design Manual (BDM) and AASHTO LRFD Bridge Design Specifications for
Highway Bridges.
9. The WSDOT / APWA 2012 Standard Specifications for Road, Bridge, and Municipal
Construction, and Amendments (English version) will be used for specifying the work.
WSDOT General Special Provisions and project- specific Special Provisions will be
included as necessary.
10. Coordination with utility companies will be provided under other tasks. The bridge
designers will be provided with a list itemizing the arrangement, sizes, types, locations,
mounting requirements, and other utility requirements for present and future utilities to
be supported by the bridge.
9.1 Task Management and Coordination
Program, coordinate, and supervise the project structural design team. Attend up to six (6)
client meetings by teleconference to provide structural input and coordination with other
work elements such as utilities, illumination, aesthetic and architectural bridge features, and
construction sequencing. Attend up to two (2) project review meetings to resolve review
comments with Spokane Valley, WSDOT, or other stakeholders. Prepare meeting notes as
necessary to document decisions made.
9.2 Structural Design Calculations
Prepare analysis and design calculations for the bridge replacement and retaining walls in
accordance with the project design criteria.
9.3 Structure Plans
Prepare design drawings of superstructure, substructure, abutment, and foundation
components for bidding and construction of the bridge and retaining walls. Prepare
drawings for demolition of the existing Sullivan Road West Bridge. Drawings anticipated
for this project are included in the attached Drawing List.
9.4 Specifications
Prepare General Special Provisions and project - specific Special Provisions for the structural
elements to supplement the WSDOT /APWA Standard Specifications for Road, Bridge, and
Municipal Construction (2012 edition) and incorporate into the project bid documents.
9.5 Quantities and Cost Opinion
Develop detailed quantities for the bridge and retaining walls and incorporate into the
project bid documents. Develop a detailed cost opinion for the structural elements of the
project at the 60%,90%, and 100% levels of completion.
An independent contractor -based construction cost estimate will be developed and updated
with each submittal to validate the cost opinion.
9.6 Preliminary Construction Schedule
Develop preliminary construction schedules for use in developing construction phasing,
construction cost opinions, and anticipated project duration. Developed detailed
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preliminary construction schedules and update at the 60 %, 90 %, and 100% levels of
completion.
9.7 QA/QC Review
Perform Quality Assurance /Quality Control (QA /QC) reviews for the bridge and retaining
wall design, to include the following:
• Review project design criteria, geotechnical recommendations, and hydraulics
recommendations to assure conformity with the project requirements.
• Perform a structural design check, plans check, and constructability review as
described below.
• Review specifications, quantities, bid schedule, and cost estimates at the 90% level of
completion.
• Review the bridge load rating calculations and report.
• Document review comments and acceptable resolution in the project file.
The levels of checking are defined as follows:
Structural Design Check. Verify the adequacy of the main structural elements,
including section sizes, reinforcing steel, maximum stresses, and overall structural
stability of the design. Verification can consist of independent calculations or a
thorough review of the designer's calculations. Main structural elements include
deck, girders, cross beams, columns, walls, drilled shafts, and abutments.
Plans Check. Perform a review of the plans to confirm that sufficient detail has been
provided and that the plans accurately reflect the results of the design calculations.
Controlling geometry, elevations, dimensions are checked.
• Constructibility Review. Perform a review of the plans to confirm that the structure
is constructible and the details and notes are consistent and clear.
Process and incorporate Spokane Valley and WSDOT review comments pertaining to the
60% and 90% submittals. Prepare written review comment responses and resolve comments
with Spokane Valley and WSDOT staff. Incorporate resolved comments into the final design
documents.
9.8 Bridge Load Rating
Perform LRFR load rating calculations for the new Sullivan Road West Bridge in accordance
with WSDOT Bridge Design Manual (BDM) procedures and the AASHTO Guide Specification
for Strength Evaluation of Existing Steel and Concrete Bridges. Perform NBI load rating
calculations in accordance with the AASHTO Manual for Condition Evaluation of Bridges, latest
edition. Prepare and submit a Bridge Load Rating Report containing the load rating
calculations and a summary the load rating results.
9.9 Design Study of Pedestrian /Bicycle Walkway Beneath Sullivan Road West Bridge
Perform an additional design study of a proposed pedestrian /bicycle walkway that will be
located under the new southbound Sullivan Road West Bridge. A previous study was
performed assuming the walkway will be located under the east side of the existing
northbound Sullivan Road East Bridge. This additional study is to consider constructing a
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temporary walkway on the northbound bridge during construction and providing the
permanent walkway under the new southbound bridge, which would be designed and
constructed integral with the new bridge. The walkway will be supported from the new
bridge either between piers and symmetrical with the bridge for better integration with the
bridge or along the west edge of the bridge (downstream of piers) for better lighting and
security under the bridge. The deck -level walkway width on the new bridge will be reduced
from 10 -feet to 6 -feet and the associated cost saving will be considered in comparative cost
estimates. The temporary and permanent below -deck walkways will be a minimum of 5.5
and 10 feet wide, respectively.
The study will consist of the following tasks:
Evaluate up to five (5) alternatives for the walkway, including a walkway with deck
and girders supported by the intermediate piers and separate abutments at each end
located beneath and symmetrical to the bridge; a walkway with deck and girders
supported by the intermediate piers and separate abutments at each end located
beneath along the west edge of bridge; a walkway hung symmetrically to the bridge
from the precast girders; a walkway suspended symmetrically to the bridge from
cables anchored to the bridge piers; a walkway suspended along the west edge of
bridge from cables anchored to the bridge piers; and up to one (1) additional
alternative to be determined during the study.
• Identify the advantages and disadvantages of each alternative from a structural,
constructability, and maintenance perspective.
• Develop comparative -level costs of each alternative.
• Develop a structure layout of the preferred alternative to a preliminary level of
design.
Deliverables:
• Technical memorandum that documents the evaluation of walkway alternatives. It is
assumed that the memorandum will be up to four (4) pages long and will include
preliminary drawings of the walkway (including plan, elevation, and typical section).
Assumptions
The scope and fee developed for the bridge and structures work element is based on the
following assumptions:
• All calculations, analyses, design, plans, specifications, and other project work will be
prepared in English units.
• All drawings will be prepared in AutoCAD format in accordance with Spokane Valley
drafting standards.
• Bridge design will be performed in accordance with the latest edition of the WSDOT
Bridge Design Manual (BDM) and AASHTO LRFD Bridge Design Specifications for
Highway Bridges.
• The WSDOT / APWA 2012 Standard Specifications for Road, Bridge, and Municipal
Construction, and Amendments (English version) will be used for specifying the work.
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WSDOT General Special Provisions and project- specific Special Provisions will be
included as necessary.
• This scope of work does not include final structures design of the pedestrian /bicycle
walkway located under the Sullivan Road West Bridge. Final design of the walkway will
be covered in a future amendment.
Deliverables:
• 60% PS&E Submittal:
— 60% structures plans (1 -11x17 hardcopy and electronic PDF file)
— 60% special provisions (electronic Word file)
— 60% opinion of cost (electronic Excel file)
• 90% PS&E Submittal (draft Final):
— 90% structures plans (1 -11x17 hardcopy and electronic PDF file)
— 90% special provisions (electronic Word file)
— 90% opinion of cost (electronic Excel file)
• 100% PS&E Submittal (Ad Copy):
— Final, stamped structures plans (1 -11x17 hardcopy and electronic PDF file)
— Final special provisions (electronic Word file)
— Final opinion of cost (electronic Excel file)
— Final, stamped design calculations (1 hardcopy and electronic PDF file)
• Bridge Load Rating Report (1 hardcopy and electronic PDF file)
Drawing List
Anticipated drawings required for the bridge and structure elements of the project are
shown below.
Bridge Drawings - New Sullivan Road West Bridge
B -1.
Layout (Plan and Elevation)
B -2.
General Notes & Geometric Data
B -3.
Construction Staging/ Sequencing
B -4.
Foundation Layout
B -5.
Pier 1 and 5 Shaft Details
B -6.
Pier 1 Plan and Elevation
B -7.
Pier 5 Plan and Elevation
B -8.
Pier land 5 Sections and Details
B -9.
Pier 1 and 5 Curtain Wall Sections and Details
B -10.
Pier 2, 3, and 4 Shaft Details
B -11.
Pier 2, 3, and 4 Column Details
B -12,
Pier 2 Plan, Elevation, and Sections
B -13.
Pier 3 Plan, Elevation, and Sections
B -14.
Pier 4 Plan, Elevation, and Sections
B -15.
Pier Sections and Details
B -16.
Framing Plan
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B -17.
Typical Cross Section
B -18.
Bearing Details
B -19.
Precast Girder Details (1 of 3)
B -20.
Precast Girder Details (2 of 3)
B -21.
Precast Girder Details (3 of 3)
B -22.
Intermediate Diaphragm Details
B -23.
Pier Diaphragm Details
B -24.
End Diaphragm Details
B -25.
Deck Slab Reinforcing Plan
B -26.
Deck Slab Sections and Details
B -27.
Utility Support Details
B -28.
Approach Slab Details (1 of 2)
B -29.
Approach Slab Details (2 of 2)
B -30.
Traffic Barrier Details (1 of 3)
B -31.
Traffic Barrier Details (2 of 3)
B -32.
Traffic Barrier Details (3 of 3)
B -33.
Median Barrier Details
B -34.
Pedestrian Railing Details (1 of 2)
B -35.
Pedestrian Railing Details (2 of 2)
B -36.
Bridge Railing Type BP (1 of 2)
B -37.
Bridge Railing Type BP (2 of 2)
B -38.
Miscellaneous Details
Bridge Drawings - Existing Sullivan Road East Bridge
B -1.
Layout (Plan and Elevation)
B -2.
Barrier and Pedestrian Railing Removal Details
B -3.
Traffic Barrier Details (1 of 2)
B -4.
Traffic Barrier Details (2 of 2)
B -5.
Cantilevered Walkway Details (1 of 2)
B -6.
Cantilevered Walkway Details (2 of 2)
B -7.
Pedestrian Railing Details
B -8.
Utility Supports
B -9.
Temporary Bridge Drain Details (1 of 2)
B -10.
Temporary Bridge Drain Details (2 of 2)
Retaining Wall Drawings
RW -1 South Outlook Wall Plan, Elevation, and Typical Section
RW -2 North Outlook Wall Plan, Elevation, and Typical Section
RW -3 North Roadway Wall Plan, Elevation, and Typical Section
RW -4 North Trail Wall Plan, Elevation, and Typical Section
RW -5 South Trail Wall at East Bridge, Plan, Elevation, and Sections
RW -6 North Trail Wall at East Bridge, Plan, Elevation, and Sections
RW -7 Wall Sections and Details
RW -8 Wall Sections and Details
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Task 10: Property Restoration
This task involves final design and contract document preparation for landscape restoration.
This scope of work does not include final design of additional park improvements (other
than those described in Task 10.1 and pathway connections to any eventual below -deck
walkway. Final design of aesthetic elements will be covered in a future amendment.
CH2M HILL will provide:
• Final design of restoration and enhancements for Sullivan Park.
• Final design of Sullivan Road Trailhead Improvements for the Centennial Trail.
• Restoration plans for private parcels anticipated to be impacted during construction
of the project.
10.1 Sullivan Park Improvements
Plans and details will be prepared to mitigate temporary and permanent impacts to Sullivan
Park. These plans include:
• Expansion of park open space (to include a new picnic shelter, picnic tables, grass,
and landscape plantings). The size of the expansion area will be comparable to the
existing park space temporarily allocated for construction activities.
• Landscape along new roadway retaining walls.
Deliverables: See Drawing List. Submittals will be made at 60 %, 90% and 100% levels of
completion.
10.2 Sullivan Road Trailhead Improvements
Plans and details will be prepared to restore access to the Centennial Trail from Sullivan
Road. These plans include:
• Replacement of the existing stairway and connection to existing multi-use path.
• Landscape restoration of trailhead area.
Deliverables: See Drawing List. Submittals will be made at 60 11o, 90% and 100% levels of
completion.
10.3 Property Restoration Plans
Plans and details will be prepared to restore properties impacted by the project, including,
State Parks and private parcels. Unless specific mitigation is determined and accepted,
these plans will focus on restoring disturbed elements to pre - project conditions.
Deliverables: See Drawing List. Submittals will be made at 60 %, 90% and 100% levels of
completion.
Drawing List
Anticipated drawings required to detail the property restoration and improvements
elements of the project are shown below.
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Property Restoration Sheets
PR -1 Sullivan Park Restoration Plan
PR -2 Sullivan Park Restoration Details (1 of 2)
PR -3 Sullivan Park Restoration Details (2 of 2)
PR -4 Sullivan Road Trailhead Restoration Plan
PR -5 Sullivan Road Trailhead Restoration Details (1 of 2)
PR -6 Sullivan Road Trailhead Restoration Details (2 of 2)
PR -7 Property Restoration Plans
PR -8 Property Restoration Details
10.4 Specifications
Prepare specifications using the 2012 edition of the WSDOT Standard Specifications for
Road, Bridge and Municipal Construction and WSDOT Special Provisions. Standard plans
will be identified and assembled for inclusion in the contract documents. Modifications to
the standards will be made with amendments and special provisions.
Deliverables: 60% Specifications (Technical provisions and GSP's only), 90% and 100%
Specifications (Complete contract provisions, including bid documentation)
10.5 Quantities and Cost Opinion
Develop detailed quantities and a detailed cost opinion for the architectural, trailhead,
landscaping, and river bank restoration elements of the project at the 60 %, 90 %, and 100%
levels of completion.
Deliverables: 60 %, 90% and 100% Construction Cost Estimate
10.6 QA/QC Review
Perform Quality Assurance/ Quality Control (QA /QC) reviews for the Landscape
Restoration design, to include the following:
• Review project design criteria to assure conformity with the project requirements.
• Perform a design check, plans check, and constructability review.
• Review specifications, quantities, bid schedule, and cost estimates at the 90% level of
completion.
• Review the irrigation calculations.
• Document review comments and acceptable resolution in the project file.
Process and incorporate Spokane Valley and WSDOT review comments pertaining to the
60% and 90% submittals. Prepare written review comment responses and resolve comments
with Spokane Valley and WSDOT staff. Incorporate resolved comments into the final design
documents.
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Task 11: Right -of -Way Plans and Descriptions
11.1 Right -of -Way Plans and Descriptions
Based on initial bridge replacement concepts, right -of -way will be required from
Washington State Parks and Recreation on the north and south banks of the Spokane River,
and private parcel(s) on the northwest corner of Sullivan Road and Indiana Avenue.
Right -of -way plans will be prepared, identifying the extent of required takes, to include
permanent takes, permanent easements, and temporary construction easements. These
plans will identify the location of the proposed improvements and how the parcels will be
affected by the improvements. Horizontal control and right -of -way plans will be
developed, showing the roadway centerline, survey control points, curve data, tangent
bearings and distances, proposed right -of -way and existing right -of -way.
Legal descriptions of the proposed property takes and easements will be prepared.
A right -of -way survey will be conducted to include:
1. Establish boundaries for Washington State Parks and Recreation Parcels
a) Prepare legal descriptions for takes and easements
b) Provide lath and hubs to delineate new right -of -way
2. Establish boundaries for impacted private parcels
a) Provide preliminary boundary staking
b) Prepare legal descriptions
c) Provide lath and hubs to delineate new right -of -way
3. Prepare and file a record of survey for all new boundaries
It is assumed that the Washington State Parks and Recreation properties on the north and
south banks, as well as one commercial parcel will be included. This also assumes that the
right -of -way acquisitions will be partial takes, with no structures to be impacted.
Property and right -of -way monuments will be reasonably searched for and field located in
the survey tasks. The existing right -of -way and subdivision property lines will be shown on
the plans, based on available monuments, plats, and record of surveys. CH2M HILL'S
subconsultant will request from the County Assessor's office the ownership of the parcels
surrounding the project limits.
Deliverables: Right -of -way plans, legal descriptions and exhibits, right -of -way staking and
monumentation.
Task 12: Right -of -Way Acquisition
This section describes the Scope of Real Estate Services to be provided to support the
Sullivan Road West Bridge Replacement Project. CH2M HILL's authorized subconsultant
will provide the real estate services for up to eight (8) parcels on this project.
CH2M HILL's subconsultant will provide the right -of -way acquisition services using
procedures specified herein and in accordance with the Washington State Department of
Transportation (WSDOT) Right -of -Way Manual and Local Agency Guidelines.
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Assumptions:
1. CH2M HILL's subconsultant will field mark existing and proposed right -of -way
boundaries as required.
2. Spokane Valley will be directly responsible for all City, County, or State fees related to
the project.
3. CH2M HILL's subconsultant will provide the right -of -way plans prepared for the
project.
4. Spokane Valley will provide updated title reports for all involved parcels.
5. CH2M HILL will provide legal descriptions (and exhibits, if desired) for each parcel
acquisition and /or easement and /or temporary permit or easement, as accomplished in
Task 12.
6. Appraisals will consist of:
a. Up to four (4) Before and After, two (2) with potential damages.
b. Up to five (5) WSDOT Res. 208 Form Reports.
c. Up to four (4) review appraisals will be necessary.
7. No relocations are necessary on this project.
8. No property management services are necessary on this project.
12.1 Title
Spokane Valley will obtain and furnish updated title reports for each property prior to
beginning the appraisal work. Title reports should include encumbrances on the titles; issue
a settlement memorandum which shall include but not be limited to, payment of taxes due,
the securing of full or partial releases, subordination and /or re- conveyance from lien
holders of record; work with other local, state, or federal agencies to secure interagency
agreements for easement releases, subordinations or other compatible agreements.
Deliverables: City -furnished title reports, including encumbrances.
12.2 Appraisals
CH2M HILL's subconsultant will provide appraisal assistance and coordination with the
subconsultant Appraiser who will provide the following:
The appraiser will determine Fair Market Value for all property rights affected prior to
acquisition. For acquisitions under $25,000, the appraiser will complete an Administrative
Offer Summary (AOS) for each parcel. The Appraiser will include in the submittal to
Spokane Valley all necessary information used to form the fair Market Value in each AOS.
For parcels over $25,000 or those determined to be too complicated for an AOS, an
appropriate appraisal will be provided subject to the requirements of the Appraisal Institute
and the Uniform Standards of Professional Practice of the Appraisal Foundation.
The Appraiser will prepare and mail to each property owner a 'Notice of Decision to
Appraise" letter and schedule meetings with the appraiser. Initially for all parcels, the
Appraiser will contact the owner or the owner's agent of the subject property and offer the
opportunity for that person to accompany the appraiser in an inspection of the property.
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The Appraiser will determine the highest and best use, which is the foundation on which
fair market value is established. It is the Appraiser's responsibility to identify and support
the use of a specific value through research and analysis of market data. The opinion of
value includes an adequately described property, as of a specific date, and supported by the
presentation and analysis of relevant market information. Generally, a range of value is
developed and analyzed within the report. The analysis will result in a conclusion which is
reported as a single indication of value.
Deliverables: Administrative Offer Summaries (AOS) or Appraisal Reports for each parcel.
12.3 Appraisal Reviews
CH2M HILL's subconsultant will provide review appraisal assistance and coordination with
the subconsultant Reviewer who will provide the following:
The appraisal review process is that part of the appraisal process that ensures that both the
property owner and the taxpayer are treated fairly by having properly prepared appraisal
reports with credible valuation estimates. The Review Appraiser establishes the offer of just
compensation. The Review Appraiser is an advocate only for the appropriate
implementation of the Uniform Act, state eminent domain law and regulations, and criteria
outlined by WSDOT.
Documentation standards for appraisal and appraisal review will be commensurate with
the complexity of the appraisal problem. The Review Appraiser will prepare an appropriate
written explanation supporting the review appraiser's estimate of just compensation.
The Review Appraiser will sign the certification which verifies that the statements within
have been read and all are true and correct. A new certification will be submitted for any
changes in the report, and the date of the report must correspond with the date of the
changes. It is the Review Appraiser's approved estimate of compensation that is the amount
that must be offered to the landowner.
Deliverables: Appraisal review documentation for each parcel, estimate of compensation
for each parcel.
12.4 Acquisition Services
12.4.1 Meeting Preparation
CH2M HILL's subconsultant negotiator will provide a booklet describing the right -of -way
process to CH2M HILL or Spokane Valley for delivery with each first offer letter entitled
City of Spokane Valley's Acquisition/ Relocation Handbook. The handbook format may be
a modified version of the WSDOT booklet, "Transportation Property Needs and You ".
The negotiator will thoroughly review the appraisal data for each parcel. CH2M HILL's
subconsultant shall propose price determinations subject to the approval and revision by
Spokane Valley and after approval or revision, prepare First Offer Letters.
Deliverables: Right -of -Way process booklet, Price Determinations.
12.4.2 Document Preparation
CH2M HILL will prepare the Spokane Valley forms based on the LAG forms provided by
WSDOT and created under separate agreement. CH2M HILL will prepare and provide
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conveyance documents specific to the Sullivan Road West Bridge Replacement for the
property rights to be acquired on the project including, but not limited to:
First Offer Letters with Summaries, Rights of Entry, Request for Taxpayer
Identification Number and Certification Documents (W -9 Taxpayer Identification
Forms), Real Property Vouchers, Real Estate Tax Affidavits, Right -of -Way
Dedication Deeds, Right -of -Way Easements, Temporary Construction Permits, and
Road Construction Agreements. CH2M HILL's subconsultant will also prepare the
Right -of -Way Diaries for documentation of individual parcel contacts and activities.
CH2M HILL will provide the prepared legal descriptions (per Task 11) for the right -of -way
to be acquired via fee and /or easement. Legal Descriptions will be provided in digital and
hard copy form.
Deliverables: Conveyance documentation for each parcel, Right -of -Way Diaries for each
parcel.
12.4.3 Negotiations
Acquisition negotiations for the project will be commenced within 10 days of receipt of
written authority to initiate contact and the price determinations are approved by Spokane
Valley.
First Offer Letters for all property owners will be submitted to Spokane Valley for review
and once approved by Spokane Valley, offer letters sent out.
CH2M HILL's subconsultant will contact property owners, advise them of the process,
prepare and assemble negotiation packages, and schedule appointments. The Summary
Statements and written offers will be prepared and presented to the owners, along with the
City of Spokane Valley's Acquisition/ Relocation Handbook, at personal meetings.
If an appointment has not been previously scheduled, within five days of the mailing of the
offer letter, CH2M HILL's subconsultant will attempt to contact each property owner for an
appointment to begin negotiations. Absentee owners will be contacted and negotiations
conducted by telephone. If CH2M HILL's subconsultant is unable to contact the owner
within the first ten days of the mailing date of the offer letter, CH2M HILL's subconsultant
will notify Spokane Valley of those owners with whom contact could not be made and
request direction on how to proceed.
CH2M HILL's subconsultant will assure that negotiations will be performed only to the
limit of authority delineated by the title reports, project maps, determination of fair market
value, and manual of procedures, acquisition schedule, or written instructions issued by
Spokane Valley.
CH2M HILL's subconsultant will utilize an Internet -based tracking system to maintain a
complete record of progress on each parcel. Spokane Valley and CH2M HILL will have
access to this system to monitor activities and to make entries.
Up to three meetings are assumed to be required to arrive at substantive discussions relative
to value.
CH2M HILL's subconsultant will submit to Spokane Valley for approval any
recommendations involving a value higher than the determination of just compensation.
An escrow account will be opened for each negotiated settlement. The negotiator will work
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with the escrow agent as needed, and close the escrow account after title is transferred. The
escrow fee and title insurance charge will be payable by Spokane Valley separate from this
Agreement. CH2M HILL'S subconsultant will provide an itemized invoice for all moneys to
be paid to owner together with appropriate documentation for all reimbursable expenses as
well as all expenses incurred incident to transfer of title.
If within a reasonable time, not less than 30 days nor more than 60 days from the initiation
of negotiations with the owner, it appears that an agreement relative to payment and
consistent with Spokane Valley's acquisition schedule cannot be reached, CH2M HILL's
subconsultant will make a recommendation to Spokane Valley relative to the initiation of
condemnation proceedings. Unresolved offers will be submitted to Spokane Valley for
court action.
Deliverables: Written documentation diary of negotiation process for each parcel, internet-
based tracking.
12.4.4 Temporary Construction Permits/Easements
CH2M HILL'S subconsultant will prepare and attempt to secure signatures on Temporary
Construction Permits (TCP's) for up to five (5) parcels. Temporary Construction Easements
will be identified for those parcels wherein work is outside of the existing right of way but
not considered for the mutual benefit of the landowner. If TCP's are required for parcels
outside this scope of work or those not yet identified, they will be negotiated as extra work.
Said permits will be completed in a format provided by Spokane Valley. It is assumed no
compensation will be paid for said Temporary Construction Permits as they are for the
mutual benefit of the landowners and Spokane Valley. Compensation will be paid by
Spokane Valley to said landowners for use within these temporary easement areas.
Deliverables: Temporary Construction Permits /Easements
12.4.5 Closing, Conveyance, and Certification
CH2M HILL's subconsultant will work with a local title company to coordinate closing on
the right -of -way acquisitions. When Spokane Valley receives acceptable documents from
CH2M HILL'S subconsultant, they will be signed by Spokane Valley and forwarded to the
title /escrow company for processing, recording, and closing. CH2M HILL's subconsultant
will coordinate the following:
a. Provide instructions to the property owners, title company, and escrow company;
b. Make recommendations to Spokane Valley and /or the City Council as needed;
C. Monitor schedule of closing dates;
d. Make recommendations to Spokane Valley regarding the schedule for closing;
Deliver pertinent documents to the escrow and title company with escrow
agreement;
Obtain required document signatures from all appropriate parties to the
transaction;
g. Ensure escrow /title company records documents properly and distributes funds
promptly;
h. Ensure that the original copies are transmitted to Spokane Valley;
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i. Obtain original title policy on acquired right of way from the title company.
Spokane Valley will pay all direct expenses associated with limited liability guarantees, title
reports, title insurance, escrow fees, other closing costs, and payments to property owners.
Deliverables: Closing instructions.
Task 13: Bid Period Assistance
13.1 Contract Documents Preparation
Following Spokane Valley and WSDOT approval of bid documents, CH2M HILL will
provide electronic (.pdf) contract documents to online plan centers and will print and
distribute up to 20 sets of contract documents for local plan centers.
13.2 Advertisement for Bids
CH2M HILL will assist Spokane Valley with language to be used in the advertisement for
bids (Spokane Valley will finalize and place the advertisement).
13.3 Response to Bidder Questions and Issue Addenda
CH2M HILL will answer bidder's questions and issue up to two contract addenda if
needed. CH2M HILL will not be required to attend the bid opening (Spokane Valley will
conduct bid opening).
13.4 Bid Tabulation, Evaluation, and Contract Award Recommendation
CH2M HILL will prepare bid tabulation, evaluate low bidder's qualifications, and make a
recommendation for contract award to Spokane Valley staff and the City Council.
Deliverables: 50 sets of contract documents, addenda, bid tabulation, and award
recommendation.
Task 14: Miscellaneous Optional Services
14.1 Public Information Meeting
All public involvement and community outreach activities will be coordinated with
Spokane Valley.
CH2M HILL will prepare for and coordinate one public information meeting. The public
meeting will be "Open House" style to provide project information and answer questions.
Two representatives from CH2M HILL will attend the meeting and be available to answer
questions. CH2M HILL will be responsible for preparing project fact sheets and displays. It
is anticipated that design drawings and an aerial photograph of the project area will be used
at the public meetings.
Coordinate with Spokane Valley to conduct the following public meeting:
Public Open House #2 - Pre - Construction: Purpose of this meeting is to review
upcoming construction phase elements, such as traffic staging and public access, and
solicit input, prior to kicking off the construction phase of work.
Spokane Valley will prepare and distribute any public notices, mailings, or other
notification media, coordinate meeting times, locations and secure facilities.
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Deliverables: Public meeting displays and handouts, meeting agendas and notes.
14.2 Bridge Visual Simulations
Visual simulations of the Sullivan Road West Bridge project will be prepared for the
purpose of communicating preferred aesthetic and public art treatments and completed
project. Preferred treatments and key project visual elements will be determined in other
tasks in this scope of work. Photos will be taken from ground level and low- altitude aerial
perspectives. Two (2) to three (3) viewpoints will be selected showing the existing bridge,
and a simulation of each viewpoint showing the proposed bridge will be provided.
Deliverable: Bridge visual simulation graphics (electronic format).
14.3 Sullivan Park Water Supply Main
Plan sheets depicting proposed water supply main from the existing water main on the
north side of Indiana Avenue at the Sullivan Road Intersection to Sullivan Park will be
prepared. It is assumed that the water supply will be provided only for Sullivan Park
irrigation and restroom service needs. Facilities and sizing for fire protection are not
included. CH2M HILL will coordinate the design of Sullivan Road West Bridge and
Sullivan Park water supply main with Consolidated Irrigation District No. 19.
Deliverables: See Drawing List. Submittals will be made at 60 11o, 90% and 100% levels of
completion.
Drawing List
Anticipated drawings required to detail the water supply main elements of the project are
shown below.
Water Supply
WS-1 Water Supply Plan and Profile (1 of 2)
WS-2 Water Supply Plan and Profile (2 of 2)
WS -3 Water Supply Details
14.4 Roadway Illumination
The existing Sullivan Road bridges include roadway illumination at the bridge ends only.
Roadway lighting level requirements will be analyzed for the new 4 -lane bridge structure
and approaches, and luminaires will be designed to meet the identified requirements.
Recommendations will be based on Spokane Valley - provided lighting level requirements
and specifications and details for luminaire heads (style and wattage), standards, and poles
(including mounting height, arm length). It is assumed that an existing service cabinet is
available for power supply, and that a new service cabinet is not required. No pedestrian-
level lighting for the multi -use pathway or trail access routes is provided as part of this
scope.
Deliverables: See Drawing List. Submittals will be made at 60 %, 90% and 100% levels of
completion.
Drawing List
Anticipated drawings required to detail the roadway illumination elements of the project
are shown below.
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Roadway Illumination
RL -1 Roadway Lighting Plan (1 of 2)
RL -2 Roadway Lighting Plan (2 of 2)
RL -3 Roadway Lighting Details
RL -4 Roadway Lighting Details
14.5 Sullivan Park and Centennial Trailhead Irrigation
Irrigation plans and details will be prepared for the expanded Sullivan Park open space.
Specifications, quantities, and cost opinion will be prepared for these elements and
incorporated in to the overall documentation at the 60 %, 90% and 100% levels of
completion.
Deliverables: See Drawing List. Submittals will be made at 60 %, 90% and 100% levels of
completion.
Drawing List
Anticipated drawings required to detail the property restoration and improvements
elements of the project are shown below.
Property Restoration Sheets
PR -9 Sullivan Park Irrigation Plan
PR -10 Sullivan Road Trailhead Irrigation Plan
PR -11 Irrigation Details
14.6 Improved Access to Spokane River
Plans and details will be prepared to improve access to the Spokane River from Sullivan
Park. It is assumed that the area for the bridge construction contractor's work trestle access
route in Sullivan Park may be utilized and restored for this purpose.
Deliverables: See Drawing List. Submittals will be made at 60 01o, 90% and 100% levels of
completion.
Drawing List
Anticipated drawings required to detail the property restoration and improvements
elements of the project are shown below.
Property Restoration Sheets
PR -12 River Access Plan
PR -13 River Access Details
4.0 Project Delivery Schedule
CH2M HILL will complete the work outlined in this Scope of Work within seventeen
months of receiving a Notice to Proceed from Spokane Valley.
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DOCUMENTS EXEMPT FROM PUBLIC DISCLOSURE
The two pages page entitled "Exhibit E -1 / Sullivan Road West Bridge Replacement — Final
Design & Bid Support" contain confidential cost and rate data and are withheld from public
disclosure pursuant to 23 USC 112(2)(F).
Prenotification; confidentiality of data. A recipient of funds requesting or using the cost
and rate data shall notify any affected firm before such request or use. Such data shall be
confidential and shall not be accessible or provided, in whole or in part, to another firm or to any
government agency which is not part of the group of agencies sharing cost data under this
paragraph, except by written permission of the audited firm. If prohibited by law, such cost and
rate data shall not be disclosed under any circumstances.
You may petition for a review of our findings pertaining to any redacted or withheld documents
pursuant to Spokane Valley Municipal Code (SVMC) 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550.