Ordinance 03-037 Adopts Jan-Mar 2003 Budget ORDINANCE NO. 37
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2003
THROUGH MARCH 31, 2003; APPROPRIATION OF FUNDS AND
ESTABLISBING POSITIONS AND SALARY SCHEDULE.
WHEREAS, RCW 35.02.132 requires the City Council to adopt an"Interim Budget" for
the period of operation prior to incorporation; AND
WHEREAS, an "Interim Budget" was submitted to the City Council and the Interim City
Clerk on February 7, 2003; AND
WHEREAS, the City Council scheduled a public hearing on the proposed interim start-up
budget on February 11, 2003;
NOW THEREFORE the City Council of the City of Spokane Valley, Washington, do
ordain as follows:
Section 1. Funds Appropriated. The "Interim Budget" for the period January
1, 2003 through March 31, 2003, is appropriated by fund as follows:
BUDGET BUDGET
FUND EXPENDITURE REVENUE
General Fund $1,201,834
Street Fund 140,870
County/City Loan Fund 1,050,000
Tax Anticipation Note Fund 292304
TOTAL BUDGET $1,342,704 $1,342,704
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Section 2. Positions and Salary Schedule. The various positions and salaries
for the Interim City Manager, Interim Department Directors, and Interim clerical
personnel are attached to this ordinance as Appendix"A".
Section 3. Transmittal. A complete copy of the "Interim Budget" as adopted,
together with a copy of this adopting ordinance, shall be transmitted by the Interim City
Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to
the Association of Washington Cities.
Section 4. Severability. Should any section, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or circumstance be declared
unconstitutional or otherwise invalid for any reason, or should any portion of this
ordinance be preempted by state or federal law or regulation, such decision or preemption
Ordinance No.37,Int.Budget,Jan I-Mar 31,2003
shall not affect the validity of the remaining portions of this ordinance or its application
to other persons or circumstances.
Section 5. Effective Date and Publication. This ordinance shall be in full
force and effect on the official date of incorporation provided publication of this
ordinance or a summary thereof occurs in the official newspaper of the City as provided
by law.
PASSED by the City Council this // day of February, 2003.
Mayor, Michael DeVlemin
ATTEST:
interim City Clerk, Ruth Muller
Approved as to form:
I to '' City ' MIT y, Staple • . Schwartz
Date of Publication: APAir..c.J.. 2 71 2ewo3
Effective Date: A�,�, 3/, aas3
Ordinance No.37,int.Budget,Jan 1-star 31;2003 2
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CITY OF SPOKANE VALLEY
2003 INTERIM BUDGET
n
JANUARY 1 ST TQ MARCH 31ST
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R.W.NOACK•Interim Finance Director(Dated February 3`d,2003)
City of Spokane Valley
Interim Budget
January 1 — March 31 , 2003
Transmittal Letter 1
Budget Highlights 2 - 3
Organizational Chart and List of Officials 4 - 5
Budget Ordinance . . . 6 - 7
Revenue & Expenditure Summaries 8 — 12
General Fund
City Council 13
City Manager 15
Finance 17
Legal 19
Administrative Services 21
Community Development 23 )
Parks & Recreation 25
General Government 27
Street Fund 29
Tax Anticipation Note Fund 31
County/City Loan Fund 33
Interim Employees Salary Schedule 35
The City of Spokane Valley
11707 F. Sprague, Suite 106 - Spokane Valley, WA 99206
January 1,2003
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TO: The Citizens of Spokane Valley and City Council Members
SUBJECT: 2003 Interim Budget- January 1st thru March 3151
2(103 BUDGET OVERVIEW
INTERIM BUDGET: The City Council of a newly incorporated city must adopt an interim budget for the interval tiuneframe as
required by RCW 35.02.132. This interval period is defined as that period from the date the newly elected officials receive their oath
of office to the selected date of incorporation. For the City of Spokane Valley this is November 20, 2002 to March 31, 2003. This
document contains the City of Spokane Valley's interim budget for January 1, 2003 to March 31, 2003.
BUDGET PROCESS: if the interim period extends into a new calendar year, it must adopt a second interim budget; the first would
extend from the beginning of the interim period through December 31 and the second would extend from January 1 to the official
incorporation date, March 31, 2003. The only statutory guidance with respect to creation of the interim budget or budgets is as
follows: "These interim budgets shall be adopted in consultation with the state auditor." Id. There are no state auditor guidelines for •
development of the interim budget therefore the City Council should contact the state auditor's office soon after taking office in order
to develop an interim budget in a timely matter.'
ADOPTON OF THE INTERIM BUDGET: The City Council may make any adjustments and/or changes to the proposed interim
budget as deemed necessary. The Council would then adopt the final interim budget by ordinance to become effective upon passage.
Revision of the adopted interim budget can only be accomplished by the ordinance process.
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The New City Guide, Municipal Research R.Services Center of Washington, February 2002, Report No. 54, pp 34.
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BUDGET HIGHLIGHTS
The 2003 interim budget defines the level of services for the period from January 1 through March 31, 2003 based upon the incorporation
feasibility study, as well as policy direction we have received from the Council. Our goal with the interim budget document is to present
the information in a user-friendly format, one that can explain the different funds and cost centers.
The majority of the money required to operate the City in this initial stage comes from borrowing since we will not begin to receive
revenues of any critical mass until the last day of June. The City of Spokane Valley received a$1,000,000 loan from Spokane County and
a $50,000 loan from the City of Liberty Lake. Also, the City Council has authorized borrowing up to $1,000,000 from a line of credit with
Farmers & Merchants Bank. -
Many of the services we will provide upon incorporation will be through contracts with Spokane County. These contracts, many of which
will expire in December-2004, are non-exclusive so that we may analyze our needs more closely and perhaps explore other vendor sources
that could provide services.
Land use and building permit services will be done by.the City after incorporation. The 2003 interim budget includes necessary city staff
and consultants to accept and review permits. Code enforcement is an issue that is being negotiated with Spokane County. Funds are
included in the Community Development department to begin a community-generated comprehensive plan process.
ASSUMPTiON'S: The Spokane Valley incorporation study, dated July 10, 2001 and updated in December 2001, was prepared by a local
incorporation study team for the Boundary Review Board of Spokane County, includes the following assumptions.
• The City population is 80,693.
• City assessed value is $3,952,562,092, as forecasted in the feasibility study.
• All expenditures were developed with the assistance of the Spokane Valley Incorporation Study dated December 2001.
• The enclosed budget document reflects the expenditure by category within each department on a monthly basis with a total
through March 31st, or that period prior to incorporation.
• The interim budget includes a proposed organizational chart and summary expenditure totals for fund and cost centers.
• The individual cost centers have salaries and wages expense estimates based upon contract employees.
• The road tax levy receipts will be available beginning May, this revenue must be deposited and recorded in the Street Fund and
may be loaned to the General Fund.
• Retail sales tax revenues will not be received until the end of June 2003.
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• Retail sales tax revenues will not be received until the end of June 2003.
• State-shared revenue based on our assumed population of 80,693 will be received at the end of June 2003.
• A line of credit for$1,000,000 from Farmers and Merchants bank is available.
• During February and March budget estimates for revenues and expenditures will be prepared for presentation to the Council.
• This Interim Budget is a working document and should be reviewed and revised, if necessary, prior.to adoption.
SUMMARY •
The Finance Department will•begin the development of the City of Spokane Valley budget for the balance of the year 2003 immediately
after the adoption of the interini budget. This budget will include projected revenues and expenditures for the period April 1 through
December 31, 2003 for all services to be provided by the new city.
We thank the Citizens of Spokane VValley who have enthusiastically supported the incorporation through volunteering their time, talents,
and their treasures. Thanks also to those individuals who loaned or donated supplies and furniture. We can build upon the sold foundation
. that numerous volunteers helped establish. Our task is to ensure we operate the City in a responsible, businesslike manner that the citizens
can support in future years. We also have the responsibility to be good neighbors within the region and pursue excellence in
intergovernmental relations, recognizing that our citizens deserve our dedicated representation for them on issues of regional importance.
We thank the City Council for their understanding and guidance as we move through the requirements for incorporation. We appreciate
both the amount of time you have devoted to studying the issues that face this new city and your decisiveness in determining the course of
action that will best serve the community. We thank the Council Members who have served on the Finance- Committee for their
assistance and support in developing this interim budget. Thanks also to the interim staff whose assistance is greatly appreciated in
developing the City of Spokane Valley Interim Budget.
Res'' • u Submitted,
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IL/Robert \ . Noack
Interim Finance Director
Finance Director
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Attachment A
Ordinance
City of Spokane Valley
Interim Staffing Organization Chart .
Citizens
City Council '
, ., t:: r5�
Interim City .
Manager Doputy City
Lee Walton Stan hs'
I r • Stan111cNutt ;; ••
Parks/Recreation Building Official [Planning Finance Director City Clerk
Director I Public Contract
Bill Hulsinpiller Bob Ely I Director
Y Jim Harris Il Bob Pv'oack Ruth Mutter
•�, Dick Warren
I I
I j •Bob Jean(PIT)
Id
Parks a Roc. I Sr.8uilp'ng Lon Range
I `I
Coordinator Inspector 0 g PW Specialist Aocovntanting I Office I Contracts
Planning Mgr I
Shorty doss t 7jh _I Dennis Scott�m ! htnnagor —; Assistant t j Coordinator/Mr
I_,_Feb,_ _ Greg hlcComtlCk r Dan Canis Feb 10th • Specialist
cts
Permit Don Morrison
—I•
Current Pg nning P I Aechnicant I Assistant• —f Technician Manager Superintendent Techmctan Assistant I
1 _ Feb 17th Kim Lyonnais Mac McDonald ' Jan 6th Mary liaslingon
Eng noerfng Office
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1— Jan 27th_ J 1 Jan 27-1 Tachnfcian Assistant I
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• th 1 ! Karin Bosworth
_ —Planner 1 Office
_ Jan 20th _I
Assistant rs
II
— _ _ _ _ Susan Laon \
1 Planning 1
'Technician j,
•— FeblOfh_ _�
Prrothman
Page 1
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CITY OF SPOKANE VALLEY
City Council Members
Michael DeVleming, Mayor Richard Munson
Position #3 Position #5
• Diana Wilhite, Deputy Mayor Mike Flanigan
Position #1 Position #6
Steve Taylor Dick Denenny
Position #2- Position #7
Gary Schimmels
Position #4
Staff
Lee Walton, Interim City Manager
Stan McNutt, Interim Deputy City Manager
Stanley Schwartz, Interim City Attorney
Bob Ely, Interim Chief Building Inspector
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Robert W. Noack, Interim Finance Director
Ruth Muller, Interim City Clerk
Dick Warren, Interim Public Works Director
Bill Hutsinpiller, Interim Parks and Recreation Director
Jim Harris, Interim Planning Director
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2003
THROUGH MARCH 31, 2003; APPROPRIATION OF FUNDS AND
ESTABLISHING POSITIONS AND SALARY SCHEDULE.
WHEREAS, RCW 35.02.132 requires the City Council to adopt an "Interim Budget" for
the period of operation prior to incorporation; AND
WHEREAS, an "Interim Budget" was submitted to the City Council and the Interim City
Clerk on February 7, 2003; AND
WHEREAS, the City Council scheduled a public hearing on the proposed interim start-up
budget on February 11, 2003;
NOW THEREFORE the City Council of the City of Spokane Valley, Washington, do
ordain as follows:
Section 1. Funds Appropriated. The "Interim Budget" for the period January
1, 2003 through March 31, 2003, is appropriated by fund as follows:
BUDGET BUDGET
FUND EXPENDITURE REVENUE
General Fund $1,201,834
Street Fund 140,870
County/City Loan Fund 1,050,000
Tax Anticipation Note Fund 292,704
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TOTAL BUDGET $1,342,704 $1,342,704
Section 2. Positions and Salary Schedule. The various positions and salaries
for the Interim City Manager, Interim Department Directors, and Interim clerical
personnel are attached to this ordinance as Appendix "A".
Section 3. Transmittal. A complete copy of the "Interim Budget" as adopted,
together with a copy of this adopting ordinance, shall be transmitted by the Interim City
Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to
the Association of Washington Cities.
Section 4. Severability. Should any section, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or circumstance be declared
unconstitutional or otherwise invalid for any reason, or should any portion of this
ordinance be preempted by state or federal law or regulation, such decision or preemption
Ordinance No,,int,Budget,Jan 1-M .'„2003 6
shall not affect the validity of the remaining portions of this ordinance or its application
to other persons or circumstances.
Section S. Effective Date and Publication. This ordinance shall be in full
force and effect on the official date of incorporation provided publication of this
ordinance or a summary thereof occurs in the official newspaper of the City as provided
by law.
PASSED by the City Council this day of February, 2003.
Mayor, Michael DeVleming
ATTEST:
Interim City Clerk, Ruth Muller
Approved as to form:
Interim City Attorney, Stanley M. Schwartz
Date of Publication:
Effective Date:
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Ordinance No.,Int.Budeet,Jan I-Mar 31.2003
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City of Spokane Valley
2003 Interim Budget
Revenue-Expenditure Summary
January-March 2003
2002 2003 Budget
Department Description Actual January February hAarch Total
001 GENERAL FUND
Revenues
Beginning Fund Balance $ - $ . 182,223 $ - $ - $ 182,223
Transfer from Tax Anticipation Note Fund - - 230,000 229,611 459,611
Transfer from County City Loan Fund 335,000 250,000 190,000 120,000 560,000
Total General Fund $ 335,000 $ 432,223 S 420,000 S 349,611 5 1,201,834
Expenditures
City Council S - $ 45,240 $ 14,420 $ 7,920 $ 67,580
City Manager 55,145 51,230 49,860 49,860 150,950
Finance 14,450 24,103 33,283 92,084 149,470
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Legal 8,802 10,000 10,000 10,000 30,000
Administrative Services 35,750 67,004 66,200 66,660 199,864
Community Development 12,590 52,980 96,880 85,320 235,180 •
Parks 8 Recreation 4,340 20,710 41,970 21,970 84,650
General Government 21,700 100,063 98,013 86,064 284,140
Total General Fund Expenditures 152,777 $ 371,330 $ 410,626 $ 419,878 1,201,834 .
Ending Fund Balance $ 182,223 $ -
101 STREET FUND
Revenues
Beginning Fund Balance $ - $ 1,292 $ - $ - $ 1,292
Transfer from County City Loan Fund 15,000 50,000 60,000 30,000 140,000
$ 15,000 $ 51,292 $ 60,000 $ ' 30,000 $ 141,292
Expenditures
Street Dept&Public Works' 13,708 S 38,210 $ 60,830 $ 41,830 140,870
Ending Fund Balance S 1,292 $ 422
201 TAX ANTICIPATION NOTE FUND
Revenues
Line of Credit Proceeds $ - $ - $ 230,000 $ 229,611 $ 459,611
Expenditures
Transfer to General Fund - $ - $ 230,000 $ 229,611 459,611
Ending Fund Balance $ -. $ -
202 COUNTY/CITY LOAN FUND
Revenues
Intergovernmental Loans $ 350,000 S 250,000 $ 250,000 $ 200,000 $ 700,000
Expenditures
Transfer to General Fund 335,000 250,000 190,000 120,000 560,000
Transfer to Street Fund 15,000 50,000 60,000 30,000 140,000
350,000 $ 300,000 S 250,000 $ 150,000 700,000
Ending Fund Balance S - S -
i- '' Details of each department is presented on the following pages: City Council 13,City Manager 15,Finance 17,Legal 19,Admin Services 21,
Community Development 23,Parks and Recreation 25,General Goveemment 27,Street Fund 29,Tax Anticipation Note 31,County/City Loan 33.
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City of Spokane Valley
2003 Interim Budget
Revenue Summary
January• March 2003
2002 2003 Budget •
Department Description Actual January February March Total
001 GENERAL FUND
Beginning Fund Balance $ - $ 182,223 $ - $ - $ 182,223 i
City of Spokane Valley
2003 Interim Budget
Expenditure Summary
January-March 2003
2002 . 2003 Budget
Department Description Actual FTEs January February March Total
001 GENERAL FUND .
City Council $ - 7 $ 45,240 $ 14,420 $ 7,920 S 67,580
City Manager 55,145 1 51,230 49,860 49,860 150,950
Finance 14,450 3 24,103 33,283 92,084 149,470
Legal 8,802 1 10,000 10,000 10,000 30,000
Administrative Services 35,750 8 67,004 66,200 66,660 199,864
Community Development 12,590 9 52,980 96,880 85,320 235,180
Parks&Recreation 4,340 2 20,710 ' 41,970 21,970 84,650
General Government 21,700 1 100,063 98,013 . 86,064 284,140
Total General Fund Expenditures 152,777 32 $ 371,330 S 410,626 $ 419,878 1,201,834
Ending Fund Balance $ 182,223 $ • -
101 STREET FUND
Street Dept&Public Works' $ 13,708 4 $ 38,210 $ 60,830 $ 41,830 $ 140,870
Ending Fund Balance $ 1,292 S 422
201 TAX ANTICIPATION NOTE FUND
Transfer to General Fund $ - $ - $ 230,000 $ 229,611 S 459,611 -
Ending Fund Balance $ - S -
202 COUNTY/CITY LOAN FUND
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Transfer to General Fund $ 335,000 $ 250,000 $ 190,000 $ 120,000 $ 560,000
Transfer to Street Fund 15,000 50,000 60,000 30,000 140,000
350,000 $ 300,000 $ 250,000 $ 150,000 700,000
Ending Fund Balance $ - S -
Details of each department is presented on the following pages: City Council 13,City Manager 15,Finance 17,Legal 19,Admin Services 21,
Community Development 23,Parks and Recreation 25,General Goveernment 27,Street Fund 29,Tax Anticipation Note 31,CountylCity Loan 33.
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City of Spokane Valley
2003 Interim Budget
Expenditure Summary
January - March 2003
Salaries & Other Capital
Department Wages Supplies Services Expenditures Total
001 GENERAL FUND
City Council $ 13,520 $ 1,260 $ 52,800 $ - $ 67,580 ��
City Manager 57,970 180 92,800 - 150,950
Finance 83,580 540 4,150 61,200 149,470
Legal Services Contract 30,000 - - - 30,000
Administrative Services 182,724 1,260 - 15,880 - 199,864
Community Development 202,440 1,740 11,400 19,600 235,180
Parks & Recreation 61,740 360 2,550 20,000 84,650
General Government 6,000 5,290 160,150 112,700 . 284,140
Total General Fund $ 637,974 $ 10,630 $ 339,730 $ 213,500 $ 1,201,834
Other Funds •
101 Street Fund
Street Dept&Public Works' 113,660 660 3,550 23,000 140,870 �,,;
Total Street Fund. $ 113,660 $ 660 $ 3,550 $ 23,000 $ 140,870
TOTAL $ 751,634 $ • 11,290 $ 343,280 $ 236,500 $ 1,342,704
Details of each department is presented on the following pages: City Council 13, City Manager 15, Finance 17, Legal 19, Admin Services 21,
Community Development 23, Parks and Recreation 25, General Goveemment 27, Street Fund 29.
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Budget FUND: ALL All Funds City of Spokane Valley
2003 Expenditure Assumptions Interim Budget
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DESCRIPTION
PERSONNEL: The amount of interim staff for the City of Spokane Valley in 2003 is reflected in the employee data section of the 2003 budget.
In addition, the organizational chart outlines the reporting and responsibility matrix.
Personnel costs for interim period are based on the hourly rates paid for each employee per the Prothman Company Contract.
The department directors are estimated to work 55 hours a week. All other employees are estimated to work 40 to 45 hours per weel
SUPPLIES: Office supplies are necessary for employees to perform and accomplish their job responsibilities and duties. A new city will
incur additional costs for supplies during the start-up period. Once employees have acquired the start-up supplies, a cost of$60 per month
for each employee is budgeted.
OTHER SERVICES &CHARGES: The budget estimates for other services and charges include services costs and overhead cost for employees.
Other services may be provided by a governmental agency or by a private business organization. The items include professional services,
communication, travel, advertising, rentals and leases, insurance, utility service, repairs and maintenance, and other miscellaneous services.
CAPTIAL OUTLAY: Costs budgeted are assets such as computers,vehicles, land, and.building. The interim year budget includes
office equipment, telephone system, sound system,some tenant improvements, computers,office lease, and large computer software purchases.
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Budget FUND: 001 General Fund City of Spokane Valley
2003 DEPARTMENT: 11 City Council Interim Budget
DESCRIPTION
City Council $ 67,580
Cost of providing effective elected representation of the citizenry in the governing body. The City
Council meets regularly to consider land use applications,approve expenditures and funds and set public
policy with the primary criteria being the health,safety and general welfare of the community.
SALARIES AND WAGES • 13,520
Note: Compensation for Council Members is from November 20th through March 31.
PERSONNEL STATUS REPORT NO START DATES
Mayor 1.0 Nov
City Council • ' • 6.0 Nov
Total FTEs 7.0
SUPPLIES 1,260 -
OTHER SERVICES AND CHARGES 52,800
This category includes meeting expenses,miscellaneous supplies,a$3,500 capital expenditure for website design,
election costs of$36,000 and$500 for a contest to design the new city logo.
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City of Spokane Valley
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Interim Budget
January thru March 2003
Expenditures
Department FTEs Salary January February March Total
Description (4.4 weeks) (4 wee)s) (4 weeks)
CITY COUNCIL
Personnel:
Councitmembers 6.0 $400fmo $ 6,390 $ 2,400 $ 2,400 $ 11,190
Mayor 1.0 $5001mo 1,330 500 500 $ 2,330
Total Salaries 7.0 $ 7,720 $ 2,900 $ 2,900 $ 13,520
Supplies:
General Supplies $ 420 $ 420 $ 420 $ 1,260
Other Services&Charges:
Website Development 1,000 1,000 1,500 3,500
Council Retreat 2,500 2,500
Community Meetings 1,000 1,000. 2,000
Meeting Expense 1,000 1,000 2,000
Postage 100 100 100 300
• Logo Contest 500 500
Travel/Mileage 5,000 1,000 6,000
Election Costs 36,000 36,000
52,800
Total Other • $' 37,520 $ 11,520 S 5,020 S 54,060
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Total City Council $ 45,240 $ 14,420 $ 7,920 $ 67,580
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Budget FUND: 001 General Fund City of Spokane Valley
2003 DEPARTMENT: 13 City Manager Interim Budget
DESCRIPTION
City Manager $ 150,950
The City Manager is the chief executive officer of the City government and is directly responsible to the City
Council for planning,organizing and directing the activities of all city operations. The City Manager ensures
all laws and ordinances governing the City are enforced,recommends to the City-Council such measures or
actions which appear necessary and desirable,prepares and submits to the City Council the City budget;and
performs other activities required by law or designated by the City Council. The City Manager is also
responsible for human resources,contract management,and information services.
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SALARIES AND WAGES 57,970
The estimate for salaries&wages is based on the costs included in the existing contracts for staff.
PERSONNEL STATUS REPORT NO, START DATES
Interim City Manager 1.0 December •
SUPPLIES 180
OTHER SERVICES AND CHARGES 92,800
The major items in this category are for travel and mileage,meeting expense,consulting services,as well as a
$88,500 recruitment cost for a city manager and department directors.
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City of Spokane Valley •
Interim Budget
January-March 2003 •
Expenditures •
Department FTEs Salary January February March Total
Description 14.2 weeks) (4 weeks) (E weeks}
CITY MANAGER
Interim City Manager 1.0 $85hr $ 20,570 $ 18,700 $ 18,700 $ 57,970
Total Salaries 1.0 S 20,570 .S 18,700 $ 18,700 $ 57,970
Supplies:
General Supplies($60/personlmonth) S 60 S 60 S 60 $ 180
Other Services&Charges:
Housing Interim Team 600 600 600 1,800
Travel&Mileage 500 1,000 1,000 2,500
Recruitment Costs 29,500 29,500 29,500 88,500
92,800
Total Other $ 30,660 $ 31,160 S 31,160 $ 92,980
Total City Manager $ 51,230 $ 49,860 $ 49,860 $ 150,950
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Budget FUND: 001 General Fund City of Spokane Valley ..
2003 DEPARTMENT: 14 Finance Interim Budget
DESCRIPTION
Finance $ 149,470
The Finance Department provides financial management services for all City funds. Programs include
accounting and reporting,payroll,accounts payable,purchasing,budgeting and financial planning,treasury
and investment systems. The Department is also responsible to generate and analyze data related to the
City's operations. The department prepares monthly,quarterly,and annual financial reports and budget to
ensure compliance with state laws.
SALARIES AND WAGES 83,560
'ERSONNEL STATUS REPORT NO START DATES
Interim Finance Director 1.0 November
Interim Accounting Manager 1.0 January
Interim Accounting Clerk 1_0 February
Total FTEs 3.0
SUPPLIES 540
OTHER SERVICES AND CHARGES 4,150
Included in this budget category is miscellaneous office and computer supplies,printing and payroll charges.
CAPITAL EXPENDITURES
A$60,000 purchase for accounting and budgeting software has been budgeted and 61,200
printer hardware equipment in the amount of 51,200 is budgeted.
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City of Spokane Valley •
Interim Budget
January-March 2003
Expenditures
Department FTEs Salary January February March Total
Description (4.4 weeks) (4 weeks) (4 weeks)
FINANCE
Interim Finance Director 1.0 -$70lhr $ 16,940 $ 15,400 $ 15,400 S 47,740
Interim Accounting Manager 1.0 $56/hr 4,480 8,960 8,960 22,400
Interim Accounting Clerk 1.0 $28/hr 1,120 6,160 6,160 13,440
Total Salaries 3.0 - $ 22,540 $ 30,520 $ 30,520 $ 83,580
SUPPLIES:
General Supplies $ 180 $ 180 $ 180 $ 540
($601person/month)
OTHER SERVICES&CHARGES:
Housing Interim Team 600 600 600 1,800
Travel Interim Team 250 250 250 750
Payroll Charges 333 333 334 1,000
Postage 200 200 200 600
4,150
CAPITAL OUTLAY:
Accounting System Software 60,000 60,000
Printer 1,200 1,200
61,200
Total Other S 1,563 $ 2,763 $ 61,564 $ 65,890
Total $ 24,103 $ 33,283 $ 92,084 $ 149,470
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Budget ruiJD: 001 • General Fund • City of Spokane Valley
2003 DEPARTMENT: 015 Legal Interim Budget
DESCRIPTION •
Legal $ 30,000
This includes contract services for the following: .
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Interim City Attorney 30,000
Legal services for the interim period are being contracted for from Witherspoon,Kelley,Davenport&Toole.
Stanley Schwartz is the lead attorney.
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City of Spokane Valley
• Interim Budget
January- March 2003
Expenditures
Department FTEs Salary January February March Total
Description (4.2 weeks) (4 weeks) (4 weeks)
Legal
Interim City Attorney 1.0 $140hr $ 10,000 $ 10,000 S 10,000 S 30,000
Total Salaries 1.0 $ 10,000 $ 10,000 $ 10,000 $ 30,000
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Total Legal $ 10,000 $ 10,000 S 10,000 S 30,000
C.)
Budget FUND: 001 General Fund City of Spokane Valley
2003 DEPARTMENT: 18 Administrative Services Interim Budget
DESCRIPTION
Administrative Services • $ 199,864
The Administrative Services Department is composed.of three divisions,the Deputy City Manager.Division,the
City Clerk Division,and the Human Resources Division. The Deputy City Manager supervises the Administrative •
Services Division. He assists the City Manager in organizing and directing the other operations of the city and
he assumes the duties of the City Manager in his abscense.
The City Cleric Division is responsible for maintaining the official records of the city. The Clerk supervises the
office staff and coordinates City Council meetings.
The Human Resources Division is responsible for personnel matters to include recruitment,benefit programs, and training.
SALARIES AND WAGES . . 182,724
PERSONNEL STATUS REPORT N0. START DATES
Interim Deputy City Manager 1.0 November
Interim Contracts Manager 1.0 December
Interim City Clerk 1.0 December
Interim Human Resources Mgr. - 1.0 January
Interim Office Assistant II - 1.0 January
Interim Administrative Assistant 1.0 November
Interim Office Assistant I 22+0 January
. . 8.0
SUPPLIES
1,260
OTHER SERVICES AND CHARGES 15,880
Included in this budget category is miscellaneous office and computer supplies,printing and binding for special reports,
advertising for legal notices, publication of ordinances and bulk mailing charges.
•
21
•
•
City of Spokane Valley
• Interim Budget
• January-March 2003
' Expenditures
• Department FTEs Salary January February March Total
Description (4-4 weeks} (4 weeks) (4 weeks)
ADMINISTRATIVE SERVICES
Interim Deputy City Manager • 1.0 $83/hr $ 20,086 S 18,260 $ 18260 $ 56,606
Interim Contracts Manager 1.0 $85/hr -2,040 2,040 4,080
Interim City Clerk 1.0 S56/hr 13,552 12,320 12,320 38,192
Interim Human Resources Mgr. 1.0 $63/hr 15,246 13,860 13,860 42,966
Interim Office Assistant II 1.0 $28/hr 2,800 4,760 4,760 12,320
Interim Administrative Assistant 1.0 $21fhr 3,360 3,360 3,360 10,080
Interim Office Assistant I 2.0 $21/hr 5,040 6,720 6,720 18,480
Total Salaries - 8.0 $ 62,124 $ 61,320 $ 59,280 $ 182,724
SUPPLIES: •
General Supplies . • • . - $ 420 $ 420 $ 420 $ 1,260
- ($601person/month)
OTHER SERVICES&CHARGES: -
Housing Interim Team • 1,800 1,800 1,800 5,400•
Travel Interim Team 750 750 750 2,250
Publications 710 710 210 1,630
Printing&Binding 500 500 500 1,500
Codification 3,000 3,000
Postage - 200 200 200 • 600 .
Legal Notices 500 500 500 1,500
•
• 15,880
Total Other $ 4,880 $ 4,880 $ 7,380 $ 17,140
Total $ 67,004 S 66,200 $ 66,660 $ 199,864
. , '� ,'
Budget FUND: 001 General Fund City of Spokane Valley .
2003 DEPARTMENT: 058 Community Development - Interim Budget
•
DESCRIPTION
Community Development $ 235,180
Community Development is responsible for the City's land use and planning,including growth management planning,
mapping,building inspections,code enforcement,flood plain management administration,State Envioronmental Policy Act(SEPA)
administrations and shoreline management permits. The Department also manages the building permit process.
The Department's responsibilities will increase with the adoption of the City's Interim Comprehensive Plan and
associated interim development regulations.
SALARIES AND WAGES 202,440
The estimate for salaries&wages is based on the costs included in the existing contracts for staff.
PERSONNEL STATUS REPORT NO. START DATES
Interim Community Development Director 1.0 December
Interim Long Range Planning Manager 1.0 January
Interimlong Range Planner 1.0 January
Interim Current Planning Manager 1.0 January
Interim Planner 1.0 January
Interim Planning Technician 1.0 February
Interim Building Official 1.0 January
Interim Senior Building Inspector 1.0 February
Interim Permit Technician 1.0 February
9.0
SUPPLIES: 1,740
OTHER SERVICES AND CHARGE=S - 11,400
This category includes advertising of meetings,meeting notices,dues and memberships.
CAPITAL EXPENDITURES: 19,600
Capital purchases include the provision for a vehicle($18,000)and a laminating machine($1,600)for maps.
23
City of Spokane Valley
Interim Budget
January- March 2003
Expenditures
Department FTEs Salary January February March Total
Description (4.4 weeks) (4 weeks) (4 weeks)
COMMUNITY DEVELOPMENT
Interim Comm Devel Director 1.0 $70/hr $ 16,940 $ 15,400 S 15,900 S 47,740
Interim Long Range Planning Mgr 1.0 $561hr 6,720 8,960 8,960 24,640
Interim Long Range Planner 1.0 $421hr 1,680 6,720 6,720 15,120
Interim Current Planning Manager 1.0 656111r 4,480 8,960 8,960 22,400
Interim Planner 1.0 642/hr 3,360 6,720 6,720 16,800
Interim Planning Technician 1.0 $28fir 3,360 4,480 7,840
• Interim Building Official 1.0 $70/hr 16,940 15,400 15,400 47,740
Interim Senior Building Inspector . 1.0 $56/hr 4,480 8,960 13,440
Interim Permit Technician 1.0 $28/hr 2,240 4,4$0 6,720
Total Salaries 9.0 $ 50,120 S 72,240 S 80,080 S 202,440
SUPPLIES;
General Supplies($60 per person/month $ 360 $ 540 $ 540 $ 1,440
Maps/Copying 300 300
1,740
OTHER SERVICES 8 CHARGES:
Housing Interim Team 1,200 1,200 1,200 3,600
Travel Interim Team 500 500 500 1,500
Travel/Mileage 500 1,000 1,500 3,000
Publications 1,800 1,500 3,300
11,400
CAPITAL PURCHASES:
Laminating Machine 1,600 1,600
Capital Purchases-Vehicle 18,000 18,000
19,600
Total Other $ 2,860 $ 24,640 $ 5,240 $ 32,740
Total $ 52,980 $ 96,880 $ 85,320 $ 235,180
24!.
•mil , �� �_,�
o
. Budget FUND: 001 General Fund City of Spokane Valley
2003 DEPARTMENT: 076 Parks & Recreation Interim Budget
DESCRIPTION
Parks & Recreation $ 84,650
The Parks and Recreation Department interim team is coordinating the transfer of existing Spokane County
Parks to the new city. The transfer will include 12 community parks,the Opportunity Township Hall,Valley
Mission Pool and Valley Senior Center. The transfer would also include the Mirabeau Point recreation area
and two additional pools. A recreation coordinator has been hired to begin planning for the summer recreation
season.
SALARIES AND WAGES 61,740
The estimate for salaries&wages is based on the costs included in the existing contracts for staff.
PERSONNEL STATUS REPORT NO. START DATES
. Interim Parks&Recreation Consultant 1.0 January
Interim Recreation Coordinator 1_0 January
2.0
SUPPLIES 360
OTHER SERVICES AND CHARGES 2,550
CAPITAL EXPENDITURES
This category includes the capital purchase of vehicle for 520,000. 20,000
25
•
•
City of Spokane Valley •
Interim Budget
• January- March 2003 -
Expenditures
Department FTEs Salary January February March Total
Description
(4.4 weeks) (4 weeks) (4 weeks)
Parks & Recreation
•
Interim Parks&Recreation Consultant 1.0 $701hr S 16,940 $ 15,400 $ 15,400 $ 47,740
Interim Recreation Coordinator 1.0 $351hr 2,800 5,600 5,600 14,000
Total Salaries 2.0 $ 19,740 $ 21,000 $ 21,000 $ 61,740
SUPPLIES:
General Supplies $601personlmonth $ 120 $ 120 $ 120 $ 360
OTHER SERVICES&CHARGES:-
Housing Interim Team 600 600 600 1,800
Travel Interim Team 250 250 250 750
2,550
CAPITAL EXPENDITURES:
Capital Outlay-Pool Car 20,000 20,000
Total Other $ 970 $ • 20,970 $ 970 $ 22,910
Total Parks&Recreation - $ 20,710 $ 41,970 $ 21,970 $ 84,650
•
.
21, -
0
Budget FUND: 001 General Fund City of Spokane Valley
2003 DEPARTMENT: 90 General Government Interim Budget
DESCRIPTION
General Government $ 284,140
The General Government Department comprises activities that encompass services to multiple
departments. Included in this department are the costs of city hall and related utilities,management
information services reproduction services and postal costs.
Also included in this section is the cost of the interim team project manager,Craig Prothman and
the projected costs for the incorporation cerimony.
SALARIES AND WAGES 6,000
PERSONNEL STATUS REPORT NO. START DATES
Interim Project Manager 1.0 November
SUPPLIES 5,290
OTHER SERVICES AND CHARGES 165,650
Included in this budget category is miscellaneous expenses relating to the interim consulting contract,
copier expenses,telephone expenses,building lease costs, and telephone costs.
CAPITAL EXPENDITURES
Capital purchases include furniture for city hall,office software,postal equipment,a sound system, 107,200
the telephone system hardware,and computer and printer hardware.
27
•
City of Spokane Valley
Interim Budget
January-March 2003
Expenditures
Department FTEs Salary January February March Total
Desaiption (4,4.c%&) 44 meets) 14 w otsl
General Government
Interim Project Manager 1.0$125/hr S 2,000 $ 2,000 S 2,000 $ 6,000
Total Salarfes 1.0 S 2,000 5 2,000 S 2,000 $ 6400
SUPPLIES:
Miscellaneous Office Supplies 5 263 $ 263 $ 264 S 790
Copy Paper 4,500 4,500 ,
5,290 -
OTHER SERVICES 8 CHARGES:
Incorporation Ceremony 1,500 1,500
Travel Expenses 250 250 250 750
Facsimile and Delivery Expenses 200 200 200 600
Name tags/Letter Head 1,000 1,000 1,000 3,000
Printing of Docrxnentsfmaterials 200 200 200 600
Miscellaneous Costs 333 333 334 1,000
Mileage Reimbursement 667 667 666 2,000
Consut6ng Services 10,000 10,000 10,000 30,000
Meeting Expense 1,000 1,000 1,000 3,000
Insurance 60,000 50,000
Postage/Business Miermatian 3,000 4,000 4,000 11,000
Copier Maintenance Contact • 2,500 2,500 2,500 7,500
Telephone Charges 1,200 1,200 1,200 3,600
Cell Phone Charges 200 200 200 600
Building Lease 35,000 35,000
160,150
CAPITAL EXPENDITURES: •
Furniture 4,000 4,000 2,000 10,000
Special Software 5,00D 5,000 10,000
Postage Machine 5,400 5,400
Postage Scale 400 400
Recorder/Sound System - 10,000 10,000
Portable PA System 5,000 5,000
Telephone System 15,650 15,650
Telephone Trun1 Lines 1.250 500 1,250 3,000
Computers/Printers/Manitars 10,000 21,750 10,000 41,750
Miscellaneous Expenses 2,000 2,000 7,500 11,500
112,700 .
. • Total Other $ 98,063 $ 96,013 S 84,064 S 276,140
TOTAL GENERAL GOVERNMENT $ 100,063 S 98,013 S 86.064 5 264,140
fl fl .
Budget'~r=uND: 101 Street Fund City of Spokane v'aiiey
2003 DEPARTMENT: 42 Interim Budget
•
DESCRIPTION
Street Fund - Public Works $ 140,870
The Street Fund is used for the improvements to the City's street system.The interim team is responsible
for the coordination of contracts for street maintenance with Spokane County.
The engineering section will coordinate and supervise public works engineering projects.
•
SALARIES AND WAGES 113,660
PERSONNEL STATUS REPORT NO. START DATES
Interim Public Works Director, 1.0 December
Interim Public Works Supervisor 1.0 January
Interim Public Works Specialist 1.0 January
Interim Engineering Technician 1_0 February
Total FTEs 4.0
SUPPLIES 660
•
OTHER SERVICES AND CHARGES 3,550
Included in these charges are expenses for office supplies and travel milage.
CAPITAL EXPENITURES 23,000 .
Capital expenditures include funds for the purchase of a pool car,small tools,and a digital camera.
•
•
29
•
City of Spokane Valley
Interim Budget
January- March 2003
Expenditures
Department FTEs Salary January February March Total
Description (4.4 weeks) (4 weeks) (4 weeks)
STREET FUND
Interim Public Works Director 1.0 $701hr $ 16,940 $ 15,400 $ 15,400 S 47,740
Interim Public Works Supervisor 1.0 $561hr 8,960 8,960 8,960 26,880
Interim Public Works Specialist 1.0 $581hr 9,280 9,280 9,280 27,840
Interim Engineering Technician 1.0 $281hr 5,600 5,600 11,200
Total Salaries 4.0 S 35,180 $ 39,240 $ 39,240 $ 113,660
SUPPLIES:
General Supplies 060/person/month) $ 180 $ 240 $ 240 $ 660
OTHER SERVICES&CHARGES:
Housing Interim Team 600 600 600 1,800
Travel Interim Team 250 250 250 750
TraveUMileage 500 500 1,000
3,550
CAPITAL EXPENDITURES:
Digital Camera 1,000 1,000
Capital Expenditures-vehicle 17,000 17,000
Capital Expenditures-small tools
•
2,000 2,000 1,000 5,000 •
23,000
Total Other $ 3,030 $ 21,590 $ 2,590 $ 27,210
Total $ 38,210 $ 60,830 $ 41,830 $ 140,870
•
Budget FUND: Tax Anticipation Note Fund City of Spokane Valley
2003 DEPARTMENT:201 Interim Budget
DESCRIPTION
Tax Anticipation Note Fund $ 459,611
On January 14,2003,the City Council passed Resolution 03-012 accepting the commitment of Farmers&Merchants Bank,
Spokane Valley, Washington,to provide a revolving line of credit evidenced by a note payable from the taxes and other revenues
to the City. The Ordinance authorized the issuance of the note in an aggregate principal amount not to exceed$1,000,000 at
any time outstanding for the purpose of paying expenditures of the City's General Fund and other funds pending the receipt
of taxes and other revenues.
J
3 1
City of Spokane Valley
Interim Budget
January-March 2003
Expenditures
Department January February March Total
Description (4.4 tireek0 (4 weeks) (4 weeks)
TAX ANTICIPATION NOTE FUND
Transfer to General Fund $ - $ 230,000 $ 229,611 $. 459,611
•
Total Tax Anticipation Note Fund $ - $ 230,000 $ 229,611 $ 459,611
•
�--J
Budget FUND: County/City Loan Fund City of Spokane Valley
2003 DEPARTMENT:202 Interim Budget
DESCRIPTION
County/City Loan Fund $ 700,000
On November 26,2002,the City Council passed Resolution 02-04 accepting the offer of the City of Liberty Lake to loan
the City of Spokane Valley$50,000 at little or no interest. The loan is to be repaid on or before June 30,2003 following the
the first road tax distribution.
On December 10, 2002,the City Council passed Resolution 02-10 authorizing the Mayor to execute all documents necessary for
the City of Spokane Valley to obtain a loan from Spokane County for$1,000,000 in installments of$300,000 upon execution
of the loan documents,$250,000 on January 10,2003,$250,000 on February 10,2003,and$200,000 on March 10,2003. The loan
is interest free and will be repaid by the City from Road District taxes collect by the county that would otherwise go to the City
under RCW 35.02.040 after March 31.
•
33
•
City of Spokane Valley
Interim Budget
January- March 2003
Expenditures
Department January February March Total
Description (4.4 weeks) (4 weeks) (4 weeks)
COUNTYICITY LOAN FUND
Transfer to General Fund $ 250,000 $ 190,000 $ 120,000 $ 560,000
Transfer to Street Fund 50,000 60,000 30,000 140,000
$ 300,000 $ 250,000 $ 150,000 $ 700,000
a
Total County/City Loan Fund $ 300,000 $ 250,000 $ 150,000 $ 700,000
,
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0 0 0
•
Attachment A, Budget Ord.
PROFESSIONAL SERVICES FEES
Professional fees for providing management services to the City of Spokane Valley are listed below.
Position Per Hour Position Per Mour
General Government Community Development
*Project Mana• er $ 125 *Interim Comm Devel Director $ 70
City Manager *Interim Long Range Planning Mgr $ 56
*Interim City Manager $ 85 Interim Long Range Planner $ 42
Finance Interim Current Planning Manager $ 56
*Interim Finance Director $ 70 Interim Planner $ 42
Interim Accounting Manager $ 56 Interim Planning Technician $ 28
Interim Accounting Clerk $ 28 Interim Building Official $ 70
Legal Interim Senior Building Inspector $ 56
Contract City Attorney $ 140 Interim Permit Technician $ 28
Administrative Services Parks & Recreation
Interim Deputy City Manager $ 83 *Interim Parks & Recreation Consultant $ 70
*Interim City Clerk $ 56 Interim Recreation Coordinator $ 35
Interim Contract Consultant $ 85 Street Fund
*Interim Human Resources Specialist $ 63 *Interim Public Works Director $ 70
Interim Administrative Asst. $ 21 *Interim•Public Works Supervisor $ 56
Interim Office Assistant I (2) $ 21 Interim Public Works Specialist $ 58
Interim Engineering Technician $ 28 �
1'
All costs incurred during the project are the responsibility of the City. Expense items include but are not limited to:
Facsimile and delivery expenses.
Printing of documents and materials.
Travel expenses and related costs for the Project Manager& Contracts Manager.
Travel expenses for interim team members excluding interim team travel to and from home.
The individuals whose name is preceded by an asterisk shall receive a monthly stipend for housing of
$600 per month. The monthly stipend will be pro-rated per week.
Other associated miscellaneous costs
Mileage reimbursement of$.35 per mile.
35