The URL can be used to link to this page

2012, 08-28 Regular Meeting AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday,August 28,2012 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor Jerry Sponseller,Opportunity Baptist Church PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: Introduction of Eric Guth, Spokane Valley Public Works Director,by City Manager Mike Jackson COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: MAYOR'S REPORT: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. 1.PUBLIC HEARING: 2013 Budget Estimated Revenues and Expenditures—Mark Calhoun 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS; TOTAL AMOUNT 08/09/2012 26646-26704; 731120181; 806120007; 807120124 $882,098.98 08/21/2012 4040-4043; 26705 $62,424.82 GRAND TOTAL $944,523.80 b.Approval of Payroll for period ending August 15,2012: $278,520.01 c.Approval of Minutes of August 14,2012 Regular Formal Council Meeting NEW BUSINESS: 3. First Reading Proposed Ordinance 12-021, amendment to Spokane Valley Municipal Code 19.120, Animal Shelters in Corridor Mixed Use Zone -Karen Kendall [public comment] 4.Motion Consideration: Setting 2013 Budget Hearings—Mark Calhoun [public comment] 5.Motion Consideration: Emergency Management Interlocal Agreement—Cary Driskell [public comment] Council Agenda 08-28-12 Formal Format Meeting Page 1 of 2 PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium, please state your name and address for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 6.Memorandum of Understanding,Gateway Improvements—Cary Driskell 7. Lodging Tax—Mark Calhoun 8.Advance Agenda—Mayor Towey INFORMATION ONLY(will not be reported or discussed): 9. Department Monthly Reports 10. Sidewalk Infill Project Update CITY MANAGER COMMENTS ADJOURNMENT General Meeting Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 4th Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats(the less formal meeting) are generally held the 1St 3rd and 5th Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included,comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 08-28-12 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 28, 2012 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business IN public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing - Estimated 2013 revenues and expenditures. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2013 Budget. A proposed budget is currently under review by the City Manager who will present his Preliminary 2013 Budget to the Council on September 11, 2012. BACKGROUND: This marks the third occasion where the Council has discussed the 2013 Budget and by the time the Council is scheduled to adopt the 2013 Budget on October 23, 2012, you will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: • June 12 Council Budget Retreat • August 14 Admin report: Estimated 2013 revenues and expenditures • August 28 Public hearing #1 on 2013 revenues and expenditures • September 11 City Manager's presentation of preliminary 2013 Budget • September 25 Public hearing#2 on 2013 Budget • October 9 Public hearing #3 on 2013 Budget • October 9 First reading on ordinance adopting the 2013 Budget • October 23 Second reading on ordinance adopting the 2013 Budget State law requires that the City hold a public hearing on revenue sources for the upcoming year's budget in order to consider input from the public. An administrative report was presented to the Council on this topic on August 14'n and the public hearing is set for this evening. All of the figures currently included in the 2013 Budget worksheets are preliminary and subject to change by the City Manager until his September 11 presentation of the 2013 Budget. In summary: • The 2013 Budget currently includes appropriations of $53,189,350 including $7,980,400 in capital expenditures. • Budgets will be adopted across 21 separate funds. • The full time equivalent employee (FTE) count will decrease by 2.0 employees from 87.25 in 2012 to 85.25 in 2013. Pertaining specifically to the General Fund: • The 2013 recurring revenue estimate of $35,232,900 is $324,100 or 0.93% greater than the 2012 budget of$34,908,800. • The 2013 recurring expenditure proposal prior to adding a pavement preservation component is $34,235,677 or $424,723 (1.22%) less than the 2012 appropriation of $34,660,400. • To the $34,235,677 is added $855,857 for total recurring expenditures of$35,091,534. This now represents a $431,134 or 1.24% increase over the 2012 appropriation of$34,660,400. 11SV-FS21UserslmcalhounlBudgets120131RCAs and intros and PwrPnt presentations12012 08 2812012 08 28 RCA Public Hearing No 1 on 2013 rev and exp.docx • The addition of the $855,857 reflects a transfer to Fund #311 that is part of a total 2013 commitment of$2,054,141 for pavement preservation. • Related to Fund #311, we will be proposing that the fund name be changed from "Street Capital Improvements 2011+" to "Pavement Preservation". • We arrived at the $855,587 General Fund Transfer to the Pavement Preservation Fund through the following actions that have occurred since the June 12th Budget Retreat: o Revenue estimates have increased by $208,800 o Recurring expenditures have been reduced by $597,057 o Nonrecurring expenditures have been reduced by $50,000 • 2013 Budget projections currently include $2,054,141 for pavement preservation projects. This figure is an amount equivalent to 6% of the 2013 General Fund recurring expenditures computed prior to adding a pavement preservation element ($34,235,677 x 6% = $2,054,141). • General Fund recurring expenditure budget amounts in the recent past have been (each excluding pavement preservation): o 2011 Budget $34,825,086 o 2012 Budget $34,660,400 ($164,686 or .4% less than 2011) o 2013 Budget $34,235,677 ($424,723 or 1.227% less than 2012) o The 2013 Budget of $34,235,677 is $589,409 or 1.7% less than 2011) • Recurring revenues currently exceed recurring expenditures by $141,366. • Nonrecurring expenditures include: o $350,000 to be used only for Emergency/Contingency reasons. This represents 1% of recurring expenditures. Although appropriated as part of the 2013 Budget, City staff would not expend these monies without prior Council approval. o A $50,000 transfer to Fund #309 for park capital projects. • The total of 2013 recurring and nonrecurring expenditures exceeds total revenues by $258,634. • The projected General Fund fund balance at the end of 2013 is $25,371,974. OPTIONS: State law requires a public hearing on 2013 estimated revenues and expenditures. RECOMMENDED ACTION OR MOTION: No action is requested at this time. BUDGET/FINANCIAL IMPACTS: Given that the budget will not be adopted by the Council until October 23, 2012, it is possible the figures may be modified as we refine estimates of revenues and expenditures. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: • Power Point presentation. • Assorted 2013 Budget information: o Pages 1-12 Budget summary information with detail by fund. o Page 13 General Fund budget change from June 12 to August 14. o Page 14 Full-time equivalent employees (FTEs). o Page 15 12-year history of CPI and Social Security increases. o Page 16 2010, 2011 and 2012 CPI information. 11.3V-FS21UserslmcalhounlBudgets120131RCAs and Intros and Pwr Pnt presentationsl2012 08 2812012 08 28 RCA Public Nearing No 1 on 2013 rev and exp.docx \\SV-F52\Users\mcalhoun\Budgets12013\Budget summary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY, WA 8/28/2012 2013 Budget Worksheets 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28,Amendment Amended Budget $ I#001 -GENERAL FUND I (RECURRING ACTIVITY Revenues Property Tax 10,808,900 0 10,808,900 11,051,900 243,000 2.25% Sales Tax 14,210,000 0 14,210,000 15,100,000 890,000 6.26% Criminal Justice Sales Tax 1,200,000 0 1,200,000 1,280,000 80,000 6.67% Public Safety Sales Tax 790,000 0 790,000 750,000 (40,000) (5.06%) Gambling Tax 640,000 0 640,000 612,500 (27,500) (4.30%) Franchise Fees/Business Licenses 1,266,000 0 1,266,000 1,135,000 (131,000) (10.35%) State Shared Revenues 1,834,300 0 1,834,300 1,684,600 (149,700) (8.16%) Service Revenue 1,300,000 0 1,300,000 1,304,000 4,000 0,31% Fines and Forfeitures 1,900,000 0 1,900,000 1,502,300 (397,700) (20.93%) Recreation Program Fees 570,000 0 570,000 571,500 1,500 0.26% Miscellaneous&Investment Interest 305,000 0 305,000 158,000 (147,000) (48.20%) Transfers-in-#101 (street admin) 39,600 0 39,600 39,700 100 0.25% Transfers-In-#105(h/m tax-CP advertising) 30,000 0 30,000 30,000 0 0.00% Transfers-in-#402(storm admin) 15,000 0 15,000 13,400 (1,600) (10.67%) Total Recurring Revenues 34,908,800 0 34,908,800 35,232,900 324,100 0.93% Expenditures Council 386,249 0 386,249 390,111 3,862 1.00% City Manager 631,667 0 631,667 635,984 4,317 0.68% Legal 434,798 0 434,798 411,171 (23,627) (5.43%) Public Safety 22,000,000 0 22,000,000 22,139,200 139,200 0.63% Deputy City Manager 658,884 0 658,884 609,706 (49,178) (7.46%) Finance 1,047,107 0 1,047,107 1,089,633 42,526 4.06% Human Resources 230,231 0 230,231 228,041 (2,190) (0.95%) Public Works 901,519 0 901,519 876,443 (25,076) (2.78%) Community Development-Administration 323,743 0 323,743 257,175 (66,568) (20.56%) Community Development-Engineering 680,796 0 680,796 850,845 170,049 24.98°k Community Development-Planning 994,245 0 994,245 869,743 (124,502) (12.52%) Community Development-Building 1,260,454 0 1,260,454 1,162,582 (97,872) (7.76%) Parks&Rec-Administration 256,128 0 256,128 270,717 14,589 5.70% Parks&Rec-Maintenance 803,700 0 803,700 789,000 (14,700) (1.83%) Parks&Rec-Recreation 229,811 0 229,811 224,999 (4,812) (2.09%) Parks&Rec-Aquatics 442,250 0 442,250 485,600 43,350 9.80% Parks&Rec-Senior Center 92,961 0 92,961 88,143 (4,818) (5.18%) Parks&Rec-CenterPlace 1,126,357 0 1,126,357 796,884 (329,473) (29.25%) General Government 1,840,500 0 1,840,500 1,740,700 (99,800) (5.42%) Transfers-out-#502(insurance premium) 319,000 0 319,000 319,000 0 0.00% Pavement Preservation-Transfers out-#311 0 0 0 855,857 855,657 #DIV/0! Total Recurring Expenditures 34,660,400 0 34,660,400 35,091,534 431,134 1.24% Recurring Revenues Over(Under) Recurring Expenditures 248,400 0 248,400 141,366 Page 1 of 16 \\SV-FS2\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY, WA 8/28/2012 2013 Budget Worksheets 2012 2013 Difference Between As Amended As Proposed 2012 and 2043 February 28 Amendment Amended Budget $ I % #001 -GENERAL FUND-continued NONRECURRING ACTIVITY Revenues Transfers-in-#310(for#303 full paveback) 0 0 0 0 0 #DIV/0! Transfers-in-#310(for#311 street capital) 0 0 0 0 0 #DIV/01 Total Nonrecurring Revenues 0 0 0 0 0 #DIV/01 Expenditures Contingency!Emergency(1%of recur exp) 346,600 0 346,600 350,000 3,400 0,98% Transfers out-#303(full paveback) 89,500 0 89,500 0 (89,500) (100.00%) Transfers out-#309(park grant match) 100,000 0 100,000 50,000 (50,000) (50.00%) Transfers out-#311 (street capital improvement) 0 2,045,203 2,045,203 0 (2,045,203) (100.00%) Building permit software purchase 0 81,692 81,692 0 (81,692) (100.00%) Total Nonrecurring Expenditures 536,100 2,126,895 2,662,995 400,000 (2,262,995) (84.98%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (536,100) (2,126,895) (2,662,995) (400,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (287,700) (2,126,895) (2,414,595) (258,634) Beginning fund balance 28,045,203 28,045,203 25,630,608 Ending fund balance 27,757,503 25,630,608 25,371,974 Page 2 of 16 \\SV-FS2\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY, WA 8/28/2012 2013 Budget Worksheets 2012 _ 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ f SPECIAL REVENUE FUNDS #101 -STREET FUND RECURRING ACTIVITY Revenues Motor Vehicle Fuel(Gas)Tax 1,897,800 0 1,897,800 1,861,100 (36,700) (1.93%) Investment Interest 5,000 0 5,000 5,000 0 0,00% Utility Tax 3,000,000 0 3,000,000 2,900,000 (100,000) (3.33%) Total Recurring Revenues 4,902,800 0 4,902,800 4,766,100 (136,700) (2.79%) Expenditures Wages/Benefits/Payroll Taxes 522,142 0 522,142 573,170 51,028 9.77% Supplies 72,200 0 72,200 72,200 0 0.00% Services&Charges 3,299,544 0 3,299,544 2,929,152 (370,392) (11.23%) Intergovernmental Payments 847,000 0 847,000 847,000 0 0.00% Transfers-out-#001 39,600 0 39,600 39,700 100 0.25% Transfers-out-#501 (plow replace.) 110,777 0 110,777 160,777 50,000 45.14% Total Recurring Expenditures 4,891,263 0 4,891,263 4,621,999 (269,264) (5.50%) Recurring Revenues Over(Under) Recurring Expenditures 11,537 0 11,537 144,101 NONRECURRING ACTIVITY Revenues Grants 0 0 0 0 0 #DIV10? Miscellaneous 0 0 0 0 0 #DIV10? Total Nonrecurring Revenues 0 0 0 0 0 #DIV/0! Expenditures Transfers out-#311 (pavement preservation) 0 0 0 282,000 282,000 #DIV/0? Capital Outlay-Truck Wash Facility 0 0 0 180,000 180,000 #DIV/01 Transfers-out-#303 500,000 0 500,000 0 (500,000) (100.00%) Building&Structures 40,000 0 40,000 0 (40,000) (100.00%) Total Nonrecurring Expenditures 540,000 0 540,000 462,000 (78,000) (14.44%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (540,000) 0 (540,000) (462,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures I (528,463) 0 (528,463) (317,899) Beginning fund balance 2,489,734 2,489,734 1,961,271 Ending fund balance 1,961,271 1,961,271 1,643,372 Page 3 of 16 \\SV-F52\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY, WA 8/28/2012 2013 Budget Worksheets 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ I % SPECIAL REVENUE FUNDS-continued #103-PATHS&TRAILS Revenues Motor Vehicle Fuel(Gas)Tax 8,000 0 8,000 7,800 (200) (2.50%) Investment Interest 0 0 0 0 0 #DIV10! Total revenues 8,000 0 8,000 7,600 (200) (2.50%) Expenditures Miscellaneous 0 0 0 0 0 #DIV/0! Capital Outlay 0 0 0 0 0 #DIV/U! Total expenditures 0 0 0 0 0 #DIV101 Revenues over(under)expenditures 8,000 6,000 7,800 Beginning fund balance 56,084 56,084 64,084 Ending fund balance 64,084 64,084 71,884 #105-HOTEL 1 MOTEL TAX FUND Revenues Hotel/Motel Tax 430,000 0 430,000 460,000 30,000 6.98% Investment Interest 700 0 700 500 (200) (28.57%) Total revenues 430,700 0 430,700 460,500 29,800 6.92% Expenditures Transfers out-#001 30,000 0 30,000 30,000 0 0.00% Tourism Promotion 400,700 139,500 540,200 430,500 (109,700) (20.31%) Total expenditures 430,700 139,500 570,200 460,500 (109,700) (19.24%) Revenues over(under)expenditures 0 (139,500) 0 Beginning fund balance 257,932 257,932 118,432 Ending fund balance 257,932 118,432 118,432 Page 4 of 16 \\SV-FS2\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY, WA 8128/2012 2013 Budget Worksheets 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ SPECIAL REVENUE FUNDS-continued #120-CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 700 0 700 500 (200) (28.57%) Transfers-in 0 0 0 0 0 #D1V101 Total revenues 700 0 700 500 (200) (28.57%) Expenditures Operations 0 0 0 0 0 #DIV10! Total expenditures 0 0 0 0 0 #DIV/01 Revenues over(under)expenditures 700 700 500 Beginning fund balance 350,787 350,787 351,487 Ending fund balance 351,487 351,487 351,987 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 10,000 0 10,000 7,000 (3,000) (30.00%) Transfers-in 0 0 0 0 0 #DIV/01 Total revenues 10,000 0 10,000 7,000 (3,000) (30.00%) Expenditures Operations 0 0 0 0 0 #DIVIO! Total expenditures 0 0 0 0 0 #DIV/01 Revenues over(under)expenditures 10,000 10,000 7,000 Beginning fund balance 5,432,428 5,432,428 5,442,428 Ending fund balance 5,442,428 5,442,428 5,449,428 #122-WINTER WEATHER RESERVE FUND Revenues Investment Interest 700 0 700 700 0 0.00% Transfers-in 0 0 0 0 0 #DIV/0! Subtotal revenues 700 0 700 700 0 0.00% Expenditures Reserve for Winter Weather 0 0 0 0 0 #DIVIO! Total expenditures 0 0 0 0 0 #DIVIO! Revenues over(under)expenditures 700 700 700 Beginning fund balance 502,005 502,005 502,705 Ending fund balance 502,705 502,705 503,405 #123-CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest 2,000 0 2,000 1,600 (400) (20.00%) Transfers-in-#001 397,000 0 397,000 0 (397,000) (100.00%) Total revenues 399,000 0 399,000 1,600 (397,400) (99.60%) Expenditures Capital Outlay 0 0 0 0 0 #DIV/0! Transfers out-#311 (pavement preservation) 0 0 0 616,284 616,284 #DIV/0! Total expenditures 0 0 0 616,284 616,284 #DIV/01 Revenues over(under)expenditures 399,000 399,000 (614,684) Beginning fund balance 2,004,848 2,004,848 2,403,848 Ending fund balance 2,403,848 2,403,848 1,789,164 Page 5 of 16 \\SV-FS2\Users\mcalhoun\Budgets\2013\Budgetsummary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY, WA 8/28/2012 2013 Budget Worksheets 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ I % DEBT SERVICE FUNDS #204-DEBT SERVICE FUND Revenues Spokane Public Facilities District 432,320 0 432,320 437,120 4,800 1.11% Transfer-in-#301 92,652 0 92,652 92,951 299 0.32% Transfer-in-#302 92,651 0 92,651 92,952 301 0.32% Total revenues 617,623 0 617,623 623,023 5,400 0.87% Expenditures Debt Service Payments-CenterPlace 432,320 0 432,320 437,120 4,800 1.11% Debt Service Payments-Roads 185,303 0 165,303 185,903 600 0.32% Total expenditures 617,623 0 617,623 623,023 5,400 0.87% Revenues over(under)expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 Page 6 of 16 \\SV-F52\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY,WA 8/28/2012 2013 Budget Worksheets 2012 2013 Difference Between As Amended - As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ I CAPITAL PROJECTS FUNDS #301 -CAPITAL PROJECTS FUND Revenues REET 1 -Taxes 475,000 0 475,000 500,000 25,000 5.26% Investment Interest 900 0 400 500 100 25.00% Total revenues 475,400 0 475,400 500,500 25,100 5.28% Expenditures Transfer-out-#204 92,652 0 92,652 92,951 299 0.32% Transfer-out-#303 363,627 0 363,627 291,501 (72,126) (19.84%) Transfers out-#311 (pavement preservation) 0 0 0 150,000 150,000 #DIV/01 Total expenditures 458,279 0 456,279 534,452 78,173 17.13% Revenues over(under)expenditures 19,121 19,121 (33,952) Beginning fund balance 772,072 772,072 791,193 Ending fund balance 791,193 791,193 757,241 #302 SPECIAL CAPITAL PROJECTS FUND Revenues REET 2-Taxes 475,000 0 475,000 500,000 25,000 5.26% Investment Interest 2,000 0 2,000 1,000 (1,000) (50.00%) Interfund Transfer-in 0 0 0 0 0 #DIV10! Total revenues 477,000 0 477,000 501,000 24,000 5.03% Expenditures Transfer-out-#101 0 0 0 0 0 #DIV/0! Transfer-out-#204 92,651 0 92,651 92,952 301 0.32% Transfer-out-#303 1,448,059 0 1,448,059 356,215 (1,091,844) (75.40%) Transfers out-#311 (pavement preservation) 0 0 0 150,000 150,000 #DIV/0! Total expenditures 1,540,710 0 1,540,710 599,167 (941,543) (61.11%) Revenues over(under)expenditures (1,063,710) (1,063,710) (98,167) Beginning fund balance 1,630,303 1,630,303 566,593 Ending fund balance 566,593 566,593 468,426 Page 7 of 16 \\SV-F52\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY,WA 8/28/2012 2013 Budget Worksheets 2012 _ 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 7,828,118 0 7,828,118 4,048,543 (3,779,575) (48.28%) Developer Contribution 275,000 0 275,000 0 (275,000) (100.00%) Miscellaneous 0 0 0 0 0 #DIV/0! Transfer-in-#001 89,000 0 89,000 0 (89,000) (100.00%) Transfer-in-#101 0 0 0 0 0 #DIV/0! Transfer-in-#102 0 0 0 0 0 #D1V101 Transfer-in-#301 363,627 0 363,627 291,501 (72,126) (19.84%) Transfer-in-#302 1,448,059 0 1,448,059 356,215 (1,091,844) (75.40%) Transfer-in-#311 811,000 0 811,000 0 (811,000) (100.00%) Transfer-in-#401 0 0 0 0 0 #DIV10! Total revenues 10,814,804 0 10,814,804 4,696,259 (6,118,545) (56.58%) Expenditures 005 Pines/Mansfield,Wilbur Rd.to Pines 463,312 0 463,312 0 (463,312) (100.00%) 060 Argonne Rd-190 to Trent 802,792 0 802,792 43,014 (759,778) (94.64%) 061 Pines(SR27)ITS Imporvements 1,766,201 0 1,766,201 637,288 (1,128,913) (63.92%) 115 Sprague Ave Resurfacing-Evergreen to Sullivan 1,582,000 0 1,582,000 188,745 (1,393,255) (88.07%) 123 Mission Ave-Flora to Barker(PE&RW) 300,000 0 300,000 0 (300,000) (100.00%) Contingency 1,500,000 0 1,500,000 1,500,000 0 0.00% 141 Sullivan&Euclid PCC(PE&RW) 26,289 0 26,289 0 (26,289) (100.00%) 142 Broadway @ Argonne/Mullan FCC int,(PE/RW) 138,150 1 0 138,150 0 (138,150) (100.00%) 145 Spokane Valley-Millwood Trail 447,000 ' 0 447,000 0 (447,000) (100.00%) 146 24th Ave Sidewalk-Adams to Sullivan 278,520 0 278,520 0 (278,520) (100.00%) 148 Greenacres Trail-Design 60,000 0 60,000 0 (60,000) (100.00%) 149 In-House Design-Sidewalk Infill 398,250 0 398,250 317,363 (80,887) (20.31%) 154 Sidewalk&Tansit Stop Accessibility 182,290 0 182,290 48,002 (134,288) (73.67%) 155 Sullivan Rd W Bridge Replacement 600,000 1 0 600,000 345,614 (254,386) (42.40%) 156 Mansfield Ave. Connection 738,000 1 0 738,000 0 (738,000) (100.00%) 157 Sullivan Rd W Bridge Temp Repairs 200,000 0 200,000 0 (200,000) (100.00%) 159 University Rd/1-90 Overpass Study 284,000 0 284,000 125,000 (159,000) (55.99%) 160 Evergreen-16th to 32nd reconstruction 959,000 0 959,000 0 (959,000) (100.00%) Pines Rd(SR27)&Grace Ave. Intersect Study 0 0 0 98,100 98,100 #DIV101 Citywide Safety Improvements 0 0 0 450,996 450,996 #DIV/0! Argonne/Mullan Corridor Safety-Indiana to Broads 0 0 0 104,450 104,460 #DIV101 Argonne Road-Empire to Knox 0 0 0 172,785 172,785 #DIV/0! Wellesley Ave&Adams Rd Sidewalk 0 0 0 554,500 554,500 #DIV101 Sprague Ave ADA Sdwlk Improve(Havana-Fanct 0 0 0 110,392 110,392 #DIV/0! 063 Broadway Avenue Safety Project Pines-Park 0 0 0 0 0 #DIV/0! 065 Sprague/Sullivan PCC Intersection 0 0 0 0 0 #DIV/0! 069 Park Road-#2(PE Only)-Broadway to Indiana 0 0 0 0 0 #DIV/0! 112 Indiana Ave.Extension-3600 0 0 0 0 0 #DIV/0! 113 Indiana/Sullivan Intersection PCC 0 0 0 0 0 #DIV10! 139 Park Rd RR Crosing Safety Improvements 0 0 0 0 0 #DIV/01 STEP Projects(106,107,109,128,129,130,131) 0 0 0 0 0 #DIV/0! Total expenditures 10,725,804 0 10,725,804 4,696,259 (6,029,545) (56.22%) Revenues over(under)expenditures 89,000 89,000 0 Beginning fund balance 73,646 73,646 162,646 Ending fund balance 162,646 162,646 162,646 Page 8 of 16 \\SV-F52\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY,WA 8/28/2012 2013 Budget Worksheets 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ I CAPITAL PROJECTS FUNDS-continued #304-MIRABEAU PROJECTS FUND Revenues Other Miscellaneous Revenue 0 0 0 0 0 #DIV/01 Investment Interest 0 14 14 0 (14) (100.00%) Total revenues 0 14 14 0 (14) (100.00%) Expenditures Capital Outlays 0 0 0 0 0 #DIV/0! Transfer-out-#309 0 44,361 44,361 0 (44,361) (100.00%) Total expenditures 0 44,361 44,361 0 (44,361) (100.00%) Revenues over(under)expenditures 0 (44,347) 0 Beginning fund balance 44,347 44,347 0 Ending fund balance 44,347 0 0 #307-CAPITAL GRANTS FUND Revenues Grant Proceeds 0 0 0 0 0 #DIV/01 Miscellaneous 0 0 0 0 0 #DIV/01 Transfer-in-#302 0 0 0 0 0 #DIV101 Total revenues 0 0 0 0 0 #DIV/01 Expenditures 069 Broadway-190 to Park Road-Trans-#302 0 0 0 0 0 #DIV/O1 088 Broadway-Moore to Flora 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/01 Revenues over(under)expenditures 0 0 0 Beginning fund balance 147 147 147 Ending fund balance 147 147 147 #309-PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 0 0 0 0 0 #DIV/0! Transfer-in-#001 100,000 29,202 129,202 50,000 (79,202) (61.30%) Transfer-in-#304 0 44,361 44,361 0 (44,361) (100.00%) Investment Interest 0 0 0 0 0 #DIV/O! Total revenues 100,000 73,563 173,563 50,000 (123,553) (71.19%) Expenditures Terrace View Park Shelter 0 0 0 0 0 #DlV/0! Terrace View Park Play Equipment 120,000 0 120,000 0 (120,000) (100.00%) Contingency 50,000 0 50,000 0 (50,000) (100.00%) CenterPlace S. Landscape Development Project 0 73,583 73,563 0 (73,563) (100.00%) Greenacres Park 0 0 0 0 0 #DIV/0! Capital 0 0 0 50,000 50,000 #DIV/0! Total expenditures 170,000 73,563 243,563 50,000 (193,563) (79.47%) Revenues over(under)expenditures (70,000) (70,000) 0 Beginning fund balance _ 411,151 411,151 341,151 Ending fund balance 341,151 341,151 341,151 Page 9 of 16 \\SV-F52\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY,WA 8/28/2012 I 2013 Budget Worksheets 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ I % , CAPITAL PROJECTS FUNDS-continued #310-CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Spokane Cnty reimb on STEP-481h&Sundown 0 78,500 78,500 0 (78,500) (100.00%) Investment Interest 6,000 0 6,000 0 (6,000) (100.00%) Total revenues 6,000 78,500 84,500 0 (84,500) (100.00%) Expenditures West Gateway at Thierman 120,000 0 120,000 0 (120,000) (100.00%) STEP-Greenhaven 0 118,000 118,000 0 (118,000) (100.00%) STEP-48th&Sundown 0 173,500 173,500 0 (173,500) (100.00%) Prof Svc related to potential Sprague prop acq 0 30,000 30,000 0 (30,000) (100.00%) Acquisition of Sprague property 0 0 0 0 0 #DIV/0! Total expenditures 120,000 321,500 441,500 0 (441,500) (100.00%) Revenues over(under)expenditures (114,000) (357,000) 0 Beginning fund balance 3,856,623 3,856,623 3,499,623 Ending fund balance 3,742,623 3,499,623 3,499,623 #311 -PAVEMENT PRESERVATION Revenues Transfers in-#001 (100%>$26mm) 0 2,045,203 2,045,203 0 (2,045,203) (100.00%) Transfers in-#001 0 0 0 855,857 855,857 #DIV/0! Transfers-in#101 0 0 0 282,000 282,000 #DIV/0! Transfers-in#123 0 0 0 616,284 616,284 #DIV101 Transfers-in#301 0 0 0 150,000 150,000 #DIV101 Transfers-in#302 0 0 0 150,000 150,000 #DIV/0! Investment Interest 2,200 0 2,200 0 (2,200) (100.00%) Total revenues 2,200 2,045,203 2,047,403 2,054,141 6,738 0.33% Expenditures Pavement preservation 0 0 0 2,054,141 2,054,141 #DIV/0! Transfers-out#303-Sullivan Brdg Rpr 200,000 0 200,000 0 (200,000) (100.00%) Transfers-out#303-Evergreen 16-32 111,000 0 111,000 0 (111,000) (100.00%) 2012 Pavement Preservation-Phase 1 &2 0 2,818,883 2,818,883 0 (2,818,883) (100.00%) Total expenditures 311,000 2,818,883 3,129,883 2,054,141 (1,075,742) (34.37%) Revenues over(under)expenditures (308,800) (1,082,480) 0 Beginning fund balance 1,084,681 1,084,681 2,201 Ending fund balance 775,881 2,201 2,201 Page 10 of 16 \\SV-FS2\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY,WA 8/2812012 2013 Budget Worksheets 2012 2013 Difference Between As Amended ' As Proposed 2012 and 2043 February 28 Amendment Amended Budget $ I ENTERPRISE FUNDS #402-STORMWATER FUND RECURRING ACTIVITY I Revenues Stormwater Management Fees 1,750,000 0 1,750,000 1,800,000 50,000 2.86% Investment Interest 5,000 0 5,000 1,800 (3,200) (64.00%) Miscellaneous 0 0 0 0 0 #DIV/0! Total Recurring Revenues 1,755,000 0 1,755,000 1,801,800 46,800 2.67% Expenditures Wages 1 Benefits 1 Payroll Taxes 438,614 0 438,614 475,604 36,990 8.43% Supplies 32,540 0 32,540 16,300 (16,240) (49.91%) Services&Charges 1,244,287 0 1,244,287 1,132,687 (111,600) (8.97%) Intergovernmental Payments 23,000 0 23,000 23,000 0 0.00% Transfers-out-#001 15,000 0 15,000 13,400 (1,600) (10.67%) Transfers-out-#303 0 0 0 0 0 #DIV/01 Total Recurring Expenditures 1,753,441 0 1,753,441 1,660,991 (92,450) (5.27%) Recurring Revenues Over(Under) Recurring Expenditures 1,559 0 1,559 140,809 NONRECURRING ACTIVITY Revenues Grant Proceeds '153,667 0 153,667 0 (153,667) (100.00%) Transfers-in-#101 (shop facility) 0 0 0 0 0 #DIV10! Total Nonrecurring Revenues 153,667 0 153,667 0 (153,667) (100.00%) Expenditures Capital-various projects 400,000 0 400,000 200,000 (200,000) (50.00%) Street 1 Storm Maintenance Facility 0 0 0 0 0 #DIV/OI Total Nonrecurring Expenditures 400,000 0 400,000 200,000 (200,000) (50.00%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (246,333) 0 (246,333) (200,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (244,774) 0- (244,774) (59,191) Beginning working capital 2,382,660 2,382,660 2,137,886 Ending working capital 2,137,886 2,137,886 2,078,695 #403-AQUIFER PROTECTION AREA Revenues Spokane County 500,000 0 500,000 500,000 0 0.00% Investment Interest 2,500 0 2,500 1,000 (1,500) (60.00%) Grant-Sprague Swales 0 666,622 666,622 0 (666,622) (100.00%) Grant-Decant Facility 0 0 0 0 0 #DIV101 Total revenues 502,500 666,622 1,169,122 501,000 (668,122) (57.15%) Expenditures Sprague Swales 630,000 541,411 1,171,411 0 (1,171,411) (100.00%) Decant Facility 0 0 0 0 0 #DIVIO! Capital outlay 0 0 0 500,000 500,000 #DIV/0! Total expenditures 630,000 541,411 1,171,411 500,000 (671,411) (57.32%) Revenues over(under)expenditures (127,500) (2,289) 1,000 Beginning working capital 417,326 417,326 415,037 Ending working capital 289,826 415,037 416,037 Page 11 of 16 \\SV-FS2\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY,WA 8/28/2012 2013 Budget Worksheets 2012 2013 Difference Between • As Amended As Proposed 2012 and 2013 , February 28 Amendment. Amended Budget _ $ I [INTERNAL SERVICE FUNDS #501 -ER&R FUND Revenues Transfer-in-#001 0 0 0 15,400 15,400 #DIV10t Transfer-in-#101 0 0 0 10,777 10,777 #121IVI01 Transfer-in-#101 (plow replace.) 100,000 0 100,000 150,000 50,000 50.00% Transfer-in-#402 0 0 0 1,567 1,567 #DIV101 Investment Interest 0 0 0 1,000 1,000 #DIV/01 Total revenues 100,000 0 100,000 178,744 78,744 78.74% Expenditures Computer replacement lease 0 0 0 0 0 #DlVI01 Software/Hardware replacement 0 0 0 0 0 #DIV101 Vehicle Replacement 0 0 0 50,000 50,000 #DIVI01 Snow Plow Replacement 0 0 0 250,000 250,000 #DIV10! Total expenditures 0 0 0 300,000 300,000 #DIVI01 Revenues over(under)expenditures 100,000 100,000 (121,256) Beginning working capital 932,335 932,335 1,032,335 Ending working capital 1,032,335 1,032,335 911,079 #502-RISK MANAGEMENT FUND_ Revenues Investment Interest 0 0 0 0 0 #DIV101 Transfer-in-#001 319,000 0 319,000 319,000 0 0.00% Total revenues 319,000 0 319,000 319,000 0 0.00% Expenditures Auto&Property Insurance 319,000 0 319,000 319,000 0 0.00% Unemployment Claims 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV101 Total expenditures 319,000 0 319,000 319,000 0 0.00% Revenues over(under)expenditures 0 0 0 Beginning fund balance 30,590 30,590 30,590 Ending fund balance 30,590 30,590 30,590 TOTAL OF ALL FUNDS Total of Revenues for all Funds 55,983,894 2,863,902 58,847,796 51,702,567 Total of Expenditures for all Funds 58,102,320 6,066,113 64,168,433 53,189,350 Total Capital expenditures(included in total expenditures) 12,396,804 3,837,049 16,233,853 7,980,400 Page 12 of 16 \\SV-FS2\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY,WA 818!2012 Genera!Fund#001 2013 Budget Worksheets-Changes from June 12 to August 14 2013 Budget as of as of Difference 6/12/2012 8/1412012 Inc(Dec) RECURRING ACTIVITY _ I ` Revenues Property Tax 10,992,000 11,051,900 59,900 Sales Tax 15,100,000 15,100,000 0 Criminal Justice Tax 1,280,000 1,280,000 0 Public safety Sales Tax 750,000 750,000 0 Gambling Tax and Leasehold Excise Tax 612,500 612,500 0 Franchise Fees/Business Registration 1,135,000 1,135,000 0 State Shared Revenues 1,535,700 1,684,600 148,900 Planning&Building 1,304,000 1,304,000 0 Fines and Forfeitures 1,502,300 1,502,300 0 Recreation Program Fees 571,500 571,500 0 Miscellaneous&Investment Interest 158,000 158,000 0 Transfer-in -#101 (street admin) 39,700 39,700 0 Transfer-in -#105(h/m tax-CP advertising) 30,000 30,000 0 Transfer-in -#402(storm admin) 13,400 13,400 0 Total Recurring Revenues 35,024,100 35,232,900 208,800 Expenditures City Council 390,111 390,111 0 City Manager 637,984 635,984 (2,000) Legal 439,161 411,171 (27,990) Public Safety 22,220,000 22,139,200 (80,800) Deputy City Manager 665,473 609,706 (55,767) Finance 1,089,633 1,089,633 0 Human Resources 231,541 228,041 (3,500) Public Works 876,443 876,443 0 Community Development-Administration 257,175 257,175 0 Community Development-Engineering 850,845 850,845 0 Community Development-Planning 869,743 869,743 0 Community Development-Building 1,162,582 1,162,582 0 Parks&Rec-Administration 270,717 270,717 0 Parks&Rec-Maintenance 789,000 789,000 0 Parks&Rec-Recreation 224,999 224,999 0 Parks&Rec-Aquatics 485,600 485,600 0 Parks&Rec-Senior Center 88,143 88,143 0 Parks&Rec-CenterPlace 1,113,884 796,884 (317,000) General Government 1,850,700 1,740,700 (110,000) Transfers out-#502(insurance premium) 319,000 319,000 0 Transfers out-#311 (pavement preservation) 0 855,857 855,857 Total Recurring Expenditures 34,832,734 35,091,534 258,800 Recurring Revenues Over(Under) Recurring Expenditures 191,366 141,366 (50,000) 'NONRECURRING ACTIVITY Revenues n/a 0 0 0 Total Nonrecurring Revenues 0 0 0 Expenditures Contingency/Emergency(1%of recur exp) 350,000 350,000 0 Transfers out-#309(park grant match) 100,000 50,000 (50,000) Total Nonrecurring Expenditures 450,000 400,000 (50,000) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (450,000) (400,000) 50,000 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (258,634) (258,634) 0 Beginning fund balance _25,630,608 25,630,608 0 Ending fund balance 25,371,974 25,371,974 0 Page 13 of 16 \\5V-FS2\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers CITY OF SPOKANE VALLEY,WA Full Time Equivalent Employees Difference from Adopted Budgets Proposed 2012 to 2013 2009 1 2010 1 2011 1 2012 2013 _ _ + (-) #001 -General Fund City Manager 1 City Clerk 5 5 5 5 5 Legal 3 3 3 3 3 Deputy City Manager 8 8 6 7 6 (1.000) Finance 10 12 11 11 10.75 (0.250) Human Resources 2 2 2 2 2 Public Works 7.5 7.5 7.5 7 7 _ CD-Administration 3 3 3 3 2 (1.000) CD-Engineering 8 8 6 6 8 2.000 (0,750) CD-Planning 9 9 8.5 8.5 8 (0.500) CD-Building 14.75 14.75 12.75 12.75 11.5 (1.250) Parks&Rec-Admin 2 2 2 2 2 Parks& Rec-Recreation 1 1 1 1 1 Parks&Rec-Senior Cntr 1 1 1 1 1 Parks& Rec-CenterPlace 7 7 5 5 5 Total General Fund 81.25 83.25 73.75 74.25 72.250 (2.000) #101 - Street Fund 5 5 4.5 5 5 #303-Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 #402-Storm Water Fund 4 4 4.5 4.5 4.5 Total FTEs 93.75 95.75 86.25 87.25 85.250 Page 14 of 16 \\SV-FS2\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers History of CPI as Published by the Bureau of Labor Statistics 7/30/2012 and Social Security COLAs for the years 2001 through 2012 July to July-U.S.City Average Year I CPI-U CPI-W Social Security CPI Increase: 2012 n/a n/a For calendar year 2012 3.6 2011 3,6 4.1 For calendar year 2011 0.0 2010 1.2 1.6 For calendar year 2010 0,0 2009 -2.1 -2.7 For calendar year 2009 5.8 2008 5.6 6.2 For calendar year 2008 2.3 2007 2.4 2.3 For calendar year 2007 3.3 2006 4.1 4.3 For calendar year 2006 4.1 2005 3.2 3.3 For calendar year 2005 2.7 2004 3.0 3.0 For calendar year 2004 2.1 2003 2.1 2.0 For calendar year 2003 1.4 2002 1.5 1.3 For calendar year 2002 2.6 2001 2.7 2.6 For calendar year 2001 3.5 average 2.4818 2.5455 average 2,6167 According to the Bureau of Labor Statistics CPI-U=All Urban Consumers The CPI-U measures consumer inflation for all U.S.residents of urban areas,which accounts for about 87%of the U.S.population. CPI-W=Urban Wane Earners and Clerical Workers The CPI-W measures consumer price inflation for a subset of the CPI-U population: residents of ubran areas who live in households that: receive more than half of their income from clerical or wage occupations,and have one earner employed for at least 37 weeks during the previous 12 months, The CPI-W covers about 32 percent of the U.S.population. The CPI-U is the most commonly used index because it has the broadest population coverage. However,the CPI-W Is used sometimes to make cost-of-living adjustments for labor contracts. Page 15 of 16 \\SV-F52\Users\mcalhoun\Budgets\2013\Budget summary 2012 08 28 w page numbers CPI as Published by the Bureau of Labor Statistics 7/30/2012 Comparing Change from 2010 to 2011 U.S.City Average I CPI-U I CPI-W January 2010 to January 2011 1.6 1.8 February 2010 to February 2011 2.1 2.3 March 2010 to March 2011 2.7 3.0 April 2010 to April 2011 3,2 3.6 May 2010 to May 2011 3.6 4.1 June 2010 to June 2011 3.6 4.1 July 2010 to July 2011 3.6 4.1 August 2010 to August 2011 3.8 4.3 September 2010 to September 2011 3.9 4.4 October 2010 to October 2011 3.5 3.9 November 2010 to November 2011 3.4 3.8 December 2010 to December 2011 3.0 3.2 January 2011 to January 2012 2.9 3.1 February 2011 to February 2012 2.9 3.1 March 2011 to March 2012 2.7 2.9 April 2011 to April 2012 2.3 2.4 May 2011 to May 2012 1.7 1.6 June 2011 to June 2012 1.7 1.6 Page 16 of 16 City of Spokane Valley 2013 Budget Public Hearing #1 2013 Estimated Revenues & Expenditures August 28, 2012 2013 Budget Summary All Funds Total appropriations across all City Funds of $53.2 million including $8. 0 million in capital expenditures. Budgets will be adopted across 21 separate funds. FTE count will decrease by 2.0 employees from 87.25 in 2012 to 85.25 in 2013. General Fund REVENUES: Total recurring 2013 revenues of $35,232 , 900 as compared to $34, 908, 800 in 2012 for an increase of $324, 100 or 0. 93% . All revenue estimates are based upon a combination of historical collections and future projections with some increasing and others decreasing . 2 largest sources are Sales Tax and Property Tax which are collectively estimated to account for 80% of 2013 General Fund revenues. General sales tax collections are estimated at $ 15. 1 million , an increase of $890, 000 over the 2012 Budget. General Fund Property Tax levy is proposed to include the 1 % increase authorized by I#747. 2013 Levy is estimated at $ 11 , 051 , 900 Levy assumes we start with the 2012 levy of $ 10, 818,717 + 1 % or $ 108, 187 + estimated new construction of $ 125, 000 General Fund EXPENDITURES: 2013 Recurring expenditures prior to adding a pavement preservation component are $34,235,677 representing a reduction of $424,723 or 1 .22% compared to the 2012 appropriation of $34,660,400. To the $34,235,677 is added $855, 857 for total recurring expenditures of $35, 091 , 534 for an increase of $431 , 134 or 1 .24% compared to the previous year. The addition of $855, 857 reflects a transfer to Fund #311 that is part of a total 2013 commitment of $2 , 054, 141 for pavement preservation . General Fund Related to Fund #311 we will be proposing that the fund name be changed from "Street Fund Capital Improvements 2011 +" to "Pavement Preservation". We arrived at the $855, 857 General Fund Transfer through the following actions that have taken place since the June 12th retreat: $208,800 revenue estimate increase • $597,057 recurring expenditure reduction 1 $ 50,000 nonrecurring expenditure reduction $855,857 General Fund 2013 Budget projections currently include $2 , 054, 141 for pavement preservation . This is equivalent to 6% of the 2013 General Fund recurring expenditures computed prior to adding a pavement preservation element ($34,235,677 x 6% _ $2 , 054, 141 ) . General Fund recurring expenditure budget history (excluding pavement preservation) : 2011 $34,825,086 • 2012 $34,660,400 ($164,686 or .4% less than 2011 ) L 2013 $34,235,677 ($424,723 or 1 .22% less than 2012) . 2013 Budget of $34,235,677 is $589,409 or 1 .7% less than 2011 ) General Fund Recurring revenues currently exceed recurring expenditures by $141 ,366. Nonrecurring expenditures include: $350,000 to be used only for Emergency/Contingency reasons. A $50,000 transfer to Fund #309 for park capital projects. The total of 2013 recurring and nonrecurring expenditures exceeds total revenues by $258,634. Projected fund balance at the end of 2013 is currently $25,371 ,974. Other Funds Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $1 ,861 , 100. Telephone Taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated to be $2,900,000. Real Estate Excise Tax (REET) revenues that are in large part used to match grant funded street projects are anticipated to total $1 ,000,000 — we are recommending that 30% of these be dedicated to pavement preservation. Hotel/Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $460,000. Stormwater Management Fees of $1 ,800,000. Aquifer Protection Area fees of $500,000. Future Council Budget Discussions Sept. 11 — City Manager presentation of Preliminary 2013 Budget Sept. 25 — Public hearing #2 on 2013 Budget Oct. 9 — Public hearing #3 on 2013 Budget Oct. 9 — First reading of ordinance adopting 2013 Budget. Oct. 23 — Second reading of ordinance adopting 2013 Budget. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 28, 2012 Department Director Approval: Check all that apply: ® consent ❑ old business [' new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST DATE VOUCHER NUMBERS; TOTAL AMOUNT 08/09/2012 26646-26704; 731120181; 806120007; 807120124 $882,098.98 08/21/2012 4040-4043; 26705 $62,424.82 GRAND TOTAL $944,523.80 Explanation of Fund Numbers found on Voucher Lists #001 -General Fund Other Funds 001.011.000.511 City Council 101 ---Street Fund 001.013.000.513. City Manager 103 —Paths &Trails 001.013.015.515. Legal 105--Hotel/Motel Tax 001.016.000. Public Safety 120—CenterPlace Operating Reserve 001.018.013.513. Deputy City Manager 121 —Service Level Stabilization Reserve 001.018.014.514. Finance 122—Winter Weather Reserve 001,018.016.516. Human Resources 123—Civic Facilities Replacement 001.032.000. Public Works 204--Debt Service 001.058.050.558. Comm.Develop.-Administration 301 —Capital Projects(1't'A%REET) 001.058.055.559. Comm.Develop.—Develop.Eng. 302--Special Capital Proj (2nd 1/4%REET) 001.058.056.558. Community Develop.-Planning 303—Street Capital Projects 001.058.057.559. Comtunity Develop.-Building 304—Mirabeau Point Project 001.076.000.576. Parks &Rec—Administration 307—Capital Grants 001.076.300.576. Parks &Rec-Maintenance 309—Parks Capital Grants 001.076.301.574. Parks&Rec-Recreation 310—Civic Bldg Capital Projects 001.076.302.576. Parks&Rec-Aquatics 311 —Street Capital Improvements 2011+ 001.076.304.575. Parks &Rec- Senior Center 402---Storrnwater Management 001.076.305.574. Parks&Rec-CenterPlace 403 —Aquifer Protection Area 001.090.000.511. General Gov't- Council related 501 Equipment Rental&Replacement 001.090.000.514. General Gov't-Finance related 502—Risk Management 001.090.000.517. General Gov't-Employee supply 001.090.000.518. General,Gov't-Centralized Services 001.090.000.519. General Gov't-Other Services 001.090.000.531. General Gov't-Natural Resources 001.090.000.550. General Gov't-Economic Dev. 001.090.000.560. General Gov't-Social Services 001.090.000.594. General Gov't-Capital Outlay RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: Voucher Lists vchlist 08/09/2012 3:09:57PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice 26646 8/9/2012 002816 ABLE CLEAN-UP TECHNOLOGIES 26647 8/9/2012 002988 ACE LANDSCAPING 26648 8/9/2012 003076 AMSDEN, ERICA 26649 8/9/2012 000135 APA 26650 8/9/2012 002638 ARROW CONSTRUCTION SUPPLY 26651 8/9/2012 001012 ASSOC BUSINESS SYSTEMS 26652 8/9/2012 000796 BUDINGER&ASSOC INC 26653 8/9/2012 002615 BULLOCK, SUSAN 26654 8/9/2012 003122 CALHOUN,MARK 26655 8/9/2012 000143 CITY OF SPOKANE 26656 8/9/2012 001169 CITY OF SPOKANE VALLEY 26657 8/9/2012 000571 CODE PUBLISHING CO 14908 1551 Expenses 195827-1256 107317 574532 574633 M12166-3 Expenses Expenses July 2012 August 2012 41273 Fund/Dept 001.058.057.559 101.042.000.542 001.032.000.543 001.058.056.558 101.042.000.542 001.013.015.515 001.058.050.558 101.042.000.542 001.013.015.515 001.018.014.514 101.042.000.542 001.018.013.513 001.013.000.513 Description/Account Amount HAZARDOUS WASTE SERVICES Total : 2012 LANDSCAPING RIGHT OF WA Total : EXPENSE REIMBURSEMENT Total : 2012 APAANNUAL MEMBERSHIP- Total : SUPPLIES: PW COPIER COSTS: LEGAL COPIER COSTS:CD Total: Total : UNIVERSITY RD 4TH TO 16TH Total : EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT TRANSFER STATION: PW PETTY CASH:8153,8154 MUNICIPAL CODE UPDATE Total : Total : Total : Total : 1,204.01 1,204.01 8,709.57 8,709.57 37.76 37.76 190.00 190.00 63.29 63.29 117.21 686.02 803.23 797.62 797.62 44.35 44.35 220.00 220.00 57.23 57.23 12.20 12.20 238.16 238.16 Page: 1 vchlist 08/09/2012 3:09:57PM Voucher List Page: 2 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 26658 8/9/2012 002469 COMMUNITY MINDED ENTERPRISES AUGUST 2012 001.090.000.518 PEG REIMBURSEMENT 12,304.84 Total : 12,304.84 26659 8/9/2012 000326 CONSOLIDATED IRRIGATION#19 July 2012 001.076.305.575 UTILITIES: PARKS 918.21 Total : 918.21 26660 8/9/2012 000326 CONSOLIDATED IRRIGATION#19 July 2012 101.042.000.542 UTILTIES: PW 447.10 Total : 447.10 26661 8/9/2012 001880 CROWN WEST REALTY LLC August 2012 101.042.000.543 COMMON AREA MAINT CHARGES: 169.71 Total : 169.71 26662 8/9/2012 000425 DAY WIRELESS SYSTEMS 60119 101.042.000.542 TOWER RENTAL 200,00 Total : 200.00 26663 8/9/2012 002604 DELL FINANCIAL SERVICES LLC 75965430 001.090.000.548 LEASE CONTRACT 1,087.47 Total : 1,087.47 26664 8/9/2012 001194 DEPT OF ECOLOGY 2013-WAR046507 402.402.000.538 MUNICIPAL STORMWATER PERMIT 12,499.50 Total : 12,499.50 26665 8/9/2012 000409 DEPT OF REVENUE 3213-2012-QTR 2 001.090.000.514 2ND QTR 2012: MLS CREDIT CARD 367.17 Total : 367.17 26666 8/9/2012 000246 EAST SPOKANE WATER DIST#1 July 2012 101.042.000.542 WATER CHARGES:PW 1,237.25 July 2012 001.076.300.576 WATER CHARGES: EDGECLIFF PA 1,372.06 Total : 2,609.31 26667 8/9/2012 000924 ELLER CORP Pay App 3 402.223,40.00 2011 SW SMALL WKS:RETAINAGE 8,884.98 Total : 8,884.98 26668 8/9/2012 001232 FASTENAL CO IDLEW83891 101.042.000.542 SUPPLIES: PW 3.90 Total : 3.90 26669 8/9/2012 002507 FASTENERS, INC S3385384.001 101.000.000.542 SUPPLIES: PW 9.97 Total: 9.97 26670 8/9/2012 001447 FREE PRESS PUBLISHING INC 38198 001.013.000.513 LEGAL PUBLICATION 197.40 Page: 2 vchlist 08/09/2012 3:09:57PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor 26670 8/9/2012 001447 FREE PRESS PUBLISHING INC 26671 8/9/2012 000007 GRAINGER 26672 8/9/2012 000917 GRAYBAR 26673 8/9/2012 000321 GREATER SPOKANE INC 26674 8/9/2012 000441 HOME DEPOT CREDIT SERVICES 26675 8/9/2012 003124 HORIZON RETAIL CONSTRUCTION 26676 8/9/2012 002607 HUB SPORTS CENTER 26677 8/9/2012 002520 HUSKY INTERNATIONAL TRUCKS 26678 8/9/2012 002518 INLAND PACIFIC HOSE&FITINGS Invoice (Continued) 38207 38208 9878662189 9878662197 961492919 85879 July 2012 Permit Refund July 2012 65169 65224 65224 66792 68179 68792 476243 47635.4 476390 476499 Fund/Dept Description/Account Amount 001.013.000.513 LEGAL PUBLICATION 001.058.056.558 LEGAL PUBLICATION 001.032.000.543 001.032.000.543 101.042.000.542 001.090.000.550 001.090.000.517 101.042.000.542 105.105.000.557 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101,042.000.542 101.042.000.542 101.042.000,542 101.000.000.542 SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW Total : Total : Total : 2ND QTR 2012 GRANT REIMBURSE Total : SUPPLIES: CITY HALL STEPLADDE Total : BUILDING PERMIT REFUND:OVER Total : LODGING TAX 2012 GRANT REIMB Total : SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES FOR PW SUPPLIES FOR PW SUPPLIES FOR PW SUPPLIES PW Total : Total : 40.80 68.00 306.20 32.09 22.83 54.92 62.71 62.71 10,375.00 10,375.00 130.18 130.18 45.00 45.00 8,588.79 8,588.79 90.39 37.06 10.26 140.16 58.35 352.38 668.08 106.98 9.37 21.28 13.35 150.98 Page: 3 vchlist 0810912012 3:09:57PM Voucher List Spokane Valley Page: 4 Bank code: apbank Voucher Date Vendor Invoice 26679 8/9/2012 000070 INLAND POWER&LIGHT CO 94202 26680 8/9/2012 002466 KENWORTH SALES 117850 117852 26681 8/9/2012 002522 KOEGEN EDWARDS LLP 12204 26682 8/9/2012 001944 LANCER LTD 0428962 26683 8/9/2012 000523 LASER QUEST 014120726 26684 8/9/2012 000824 MCTRANS CENTER, UNIVERSITY OF FU 82517 26885 8/9/2012 000662 NAIL BARRICADE&SIGN CO 26686 8/9/2012 000652 OFFICE DEPOT INC. 26687 8/9/2012 002927 OUTWEST PROMOTIONS, INC 26688 8/9/2012 003126 PEFLEY, KELLY 26689 8/9/2012 001089 POE ASPHALT PAVING, INC. 26690 8/9/2012 000854 SHERRY PRATT VAN VOORHIS, INC 76904 616515583001 617992454001 617995024001 618072142001 5001 Refund PAY APP 3 1358.01 Fund/Dept 101.042.000.542 101.000.000.542 101.000.000.542 001.013.015.515 001.090.000.550 001.076.301.574 101.042.000.594 101.042.000.542 001.032.000.543 001.032.000.543 001.032.000.543 001.032.000.543 001.076.305.575 001.076.302.347 303.303.115.595 402.402.000.538 DescriptionlAccount Amount UTILITIES:JULY 2012 PW Total : SUPPLIES FOR PW:MAINT FACILI1 SUPPLIES: PW MAINT FACILITY Total : PROFESSIONAL SVCS:GENERAL Total : PASSPORT BOOKS FOR COSV PR{ Total : SUMMER DAY CAMP FIELD TRIP Total : SOFTWARE SUPPORT: PW STREE Total : SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW Total : Total : BRIDAL FESTIVAL ADVERTISING Total: AQUATICS REFUND REQUEST Total : 0115-SPRAGUE AVE. RECON. COl Total : 382.64 382.64 60.48 383.35 443.83 2,409.70 2,409.70 4,114.30 4,114.30 700.00 700.00 400.00 400.00 912.86 912.86 136.48 30.98 24.58 64.20 256.24 300.00 300.00 30.00 30.00 502,524.63 502,524.63 APPLEWAY ENHANCED STORM W/ 2,812.50 Page: 4 vchlist 08109/2012 3:09:57PM Voucher List Spokane Valley Page: 5 Bank code: apbank Voucher Date Vendor Invoice 26690 8/9/2012 000854 SHERRY PRATT VAN VOORHIS, INC (Continued) 1358.02 26691 8/9/2012 002540 SPOKANE HOUSE OF HOSE INC. 223169 223438 225032 225043 225219 225273 225277 26692 8/9/2012 000451 SPOKANE REG SPORTS COMMISSION July 2012 26693 8/9/2012 000862 SPOKANE ROCK PRODUCTS, INC. 116324 116508 26694 8/9/2012 000405 SPOKANE VALLEY PARTNERS 26695 8/9/2012 003123 STOLTZ,ASHLEY 26696 8/9/2012 003125 TIBBETTS,TERESA 26697 8/9/2012 000335 TIRE-RAMA July 2012 Expenses Refund 8080016969 8080017589 26698 8/9/2012 002254 TOWEY,TOM Expenses Fund/Dept Description/Account 402.402.000.538 APPLEWAY ENHANCED STORMWI Total : 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 SUPPLIES FOR MA1NT FACILITY:P SUPPLIES FOR MAINT FACILITY: P SUPPLIES FOR MA1NT FACILITY:P SUPPLIES FOR MA1NT FACILITY:P SUPPLIES FOR MA1NT FACILITY:P SUPPLIES FOR MA1NT FACILITY:P SUPPLIES FOR MA1NT FACILITY:P Total : 105.105.000.557 2ND QTR 2012 LODGING TAX REIN Total : 101.042.000.542 101.042.000.542 SUPPLIES FOR MAINT FACILITY SUPPLIES FOR MAINT FACILITY Total : 001.090.000.560 2012 OUTSIDE AGENCY SOC SER\ Total : 001.013.015.515 EXPENSE REIMBURSEMENT Total : 001.076.302347 AQUATIC REFUND 001.058.057.559 001.058.057.559 Total : 32809D:VEHICLE SERVICE/REPAIF 32809D: BATTERY Total : 001.011.000.511 EXPENSE REIMBURSEMENT Total : 26699 8/9/2012 002597 TWISTED PAIR ENTERPRIZES L.L.0 7272012 001.011.000.511 BROADCASTING COUNCIL MTGS J Amount 7,030.00 9,842.50 212.06 500.67 37.64 10.59 20.92 231.67 47.61 1,061.16 39,293.61 39,293.61 189.77 3,067.20 3,256.97 16,594.90 16,594.90 13.10 13.10 30.00 30.00 2,030.96 120.65 2,151.61 58.25 58.25 1,891.38 Page: 5 vchlist 08/09/2012 3:09:57PM Voucher List Spokane Valley Page: 6 Bank code: apbank Voucher Date Vendor Invoice 26699 8/9/2012 002597 002597 TWISTED PAIR ENTERPR1ZES L.L.0 (Continued) 26700 8/9/2012 002188 VALLEY BEST-WAY BLDG SUPPLY July 2012 26701 8/9/2012 003000 VAN NESS FELDMAN 97586 26702 8/9/2012 000167 VERA WATER&POWER June 2012 26703 8/9/2012 000087 VERIZON WIRELESS 1102842039 1102843756 1102848922 6762969090 26704 8/9/2012 000038 WASTE MANAGEMENT OF SPOKANE 1536629-2681-2 1536630-2681-0 731120181 8/1/2012 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY-31 806120007 8/3/2012 000001 SPOKANE CO TREASURER July 2012 807120124 8/8/2012 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY-31 62 Vouchers for bank code: apbank Fund/Dept 402.402.000.538 001.058.056.558 101.042.000.542 001.016.000.521 001.016.000.521 101.042.000.542 101.042.000.542 001.076.305.575 001.016.000.521 001.016.000.521 001.016.000.539 001.016.000.521 Description/Account Amount Total : SUPPLIES FOR PUBLIC WORKS Total : PROFESSIONAL SVCS:SMP UPDA Total : UTILITIES:JUNE 2012 Total : AIR CARD FOR SHERIFF AIR CARDS FOR POLICE DEPARTA JULY 2012-VERIZON CELL PHONE JULY 2012—WIRELESS DATA CARD Total : WASTE MGMT: CENTERPLACE WASTE MGMT: PRECINCT Total: CRYWOLF CHARGES: MAY 2012 Total : SPOKANE COUNTY SERVICES Total: CRYWOLF CHARGES:JUNE2012 Total: Bank total: 62 Vouchers in this report Total vouchers: 1,891.38 147.59 147.59 393.00 393.00 3,499.42 3,499.42 40.01 803.22 1,044.16 560.14 2,447.53 762.72 292.64 1,055.36 3,500.53 3,500.53 209,022.33 209,022.33 3,104.10 3,104.10 882,098.98 882,098.98 Page: 6 vchlist Voucher List Page: 1 08/21/2012 7:53:35AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 4040 8/20/2012 000048 VANTAGE TRANSFER AGENTS,401A PLAN 8en45099 402.231,14.00 401A:Payment 21,848.85 Total: 21,848.85 4041 8/20/2012 000682 EFTPS Ben45101 001.231,11.00 FEDERAL TAXES:Payment 32,802.31 Total: 32,802.31 4042 8/20/2012 000145 VANTAGEPOINT TRANSFER AGENTS,457 PL./ Ben45103 001,231.18.00 457 DEFERRED COMPENSATION:Payr 6,646.33 Total: 6,646.33 4043 8/20/2012 000162 VANTAGE TRANSFER AGENTS,401A EXEC Pl, Ben45105 001.231.14.00 401 EXEC PLAN:Payment 1,052,33 Total: 1,052.33 26705 8/20/2012 001896 DANIEL H BRUNNER Ben45097 001.231.20.00 BONDURANT,MICHAEL 1203245:Payrr 75.00 Total: 75.00 5 Vouchers for bank code: apbank Bank total: 62,424.82 5 Vouchers in this report Total vouchers: 62,424.82 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Dale Page: 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 08-28-2012 Department Director Approval : ❑ Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending August 15, 2012 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: Aug 15, 2012 Payroll Budget/Financial impacts: Employees Council Total Gross: $ 240,146.65 $ - $240,146.65 Benefits: $ 38,373.36 $ - $ 38,373.36 Total payroll $ 278,520.01 $ - $278,520.01 STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday,August 14,2012 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff: Tom Towey,Mayor Mike Jackson,City Manager Gary Schimmels,Deputy Mayor Mark Calhoun,Finance Director Dean Grafos,Councilmember Mike Stone,Parks&Recreation Director Brenda Grassel,Councilmember John Hohman,Community Development Dir. Chuck Hafner,Councilmember Lori Barlow, Senior Planner Ben Wick,Councilmember Rick VanLeuven,Police Chief Arne Woodard,Councilmember Steve Worley, Senior Engineer Carolbelle Branch,Public Information Officer Christine Bainbridge,City Clerk INVOCATION: Pastor Mike Graef of Valley United Methodist Church gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Woodard: no report Councilmember Wick: said he attended several National Night Out barbeques; participated in the Economic Development Ad Hoc Committee meetings; and is busy preparing for the Interstate Fair. Councilmember Grafos: said he attended several National Night Out celebrations. Deputy Mayor Schimmels: reported that he went to the Solid Waste Liaison Board Meeting; hosted a National Night Out at his home;went on a bus tour with about 21 others to the Tri-Cities,which included the Walla Walla Port District meeting; said he also attended the State Auditor's Exit Meeting for SRTC's (Spokane Regional Transportation Council)audit. Councilmember Grassel: said she attended several National Night Out events and extended thanks to all the SCOPE volunteers. Councilmember Hafner: stated that he attended the STA (Spokane Transit Authority) budget discussions meeting; went to the Regional Health Board meeting where they are also examining their budget to determine how to meet services with current funding; said the coal train situation has become more prominent and that there could be an additional 80-100 trains coming through our area hauling coal to the west side, with no cover over the cars, and said it could be a health concern; attended the 9-1-1 Board meeting; went to several National Night Out events, and thanked the SCOPE volunteers, and said the SCOPE volunteers have saved the Sheriff's Office approximately $2 million, and he mentioned SCOPE volunteers are also seeking donations for pickup truck purchases. Council Regular Meeting 08-14-2012 Page 1 of 5 Approved by Council: DRAFT MAYOR'S REPORT: Mayor Towey send he went to the Chocolate Miracles open house, and he encouraged businesses holding an open house or ribbon cutting ceremony, to contact City Hall as Councilmembers enjoy welcoming new businesses; went to the Clear Air Committee meeting where the main issue was evaluating several options concerning the burn ban in the unincorporated areas; said he and Director Hohman and Councilmember Grafos met with the Appleway Group for a breakfast meeting and said that Mr. Hohman had an excellent presentation; attended the Change of Command at Fairchild Air Force Base with new Commander Brian Newberry; went to the Harley Davidson flag dedication of a flag that is travelling around the nation in honor of servicemen and women and veterans and said it was a very moving ceremony; said he went to a ribbon cutting at the Cancer Care Center on Vercler; and attended several National Night out events and he too extended congratulations and praise to the SCOPE volunteers. PUBLIC COMMENTS: Mayor Towey invited general public comments; no comments were offered. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS; TOTAL AMOUNT 07-20-2012 3998-4001; 26568 $59,625.73 07-20-2012 26457-26567 $960,173.36 08-01-2012 26569-26634; 9667202; 731120025 $1,651,017.25 08-01-2012 26635-26639 $125.00 08-02-2012 26640 $5,575.06 08-07-2012 4018-4021;4038;26641-26645 $233,719.71 08-07-2012 5450-5477 $2,919.00 GRAND TOTAL $2,913,155.11 b.Approval of Payroll for period ending July 31,2012: $390,287.29 c.Approval of Minutes of July 24,2012 Special Council Meeting d.Approval of Minutes of July 24,2012 Regular,Formal Council Meeting e.Approval of Minutes of July 31,2012 Study Session Meeting Councilmember Wick asked to have Consent Agenda item le removed to be discussed separately. It was then moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the Consent Agenda with the exception of item le. Councilmember Wick explained that for Consent Agenda item le, under agenda item#9 on page 6 of those minutes,that he did not state that directors would not need Ipads, and said the City Clerk also checked the video to determine what he stated; therefore, it was moved by Councilmember Wick, seconded and unanimously agreed to approve the July 31, 2012 minutes with the following change: page 6 of 7 item #9 about line 13 to replace "the directors would not need I-Pads" with "we probably wouldn't replace laptops for the directors." NEW BUSINESS: 2. Proposed Resolution 12-004 Accepting Shoreline Master Program Goals and Policies—Lori Barlow Prior to council making a motion, Senior Planner Barlow explained that this resolution, if approved, would informally accept the draft goals and policies for the Shoreline Management Plan; and she gave a brief recap of the extensive amount of review of this draft as noted in her August 14, 2012 Request for Council Action(RCA)Form. Ms.Barlow also noted that the change under SMP 5.2 Design of Economic Development on page five of the draft, should also include the stricken verbiage as shown on that same section explained on her RCA, therefore, the words "Give preference to water oriented economic development" should be removed." It was moved by Deputy Mayor Schimmels and seconded, to approve Resolution 12-004 informally accepting the City Council Draft Recommended Goals and Policies, with Council Regular Meeting 08-14-2012 Page 2 of 5 Approved by Council: DRAFT the change as noted by Senior Planner Barlow. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. 3.Motion Consideration: Settlement Agreement on Law Enforcement/Jail Interlocals—Kelly Konkright It was moved by Deputy Mayor Schimmels and seconded to authorize the City Manager to execute and finalize the "Settlement Agreement and Mutual Release of All Claims With Regard to Interlocal Agreement for Law Enforcement Services in the City of Spokane Valley (2003-2009) and Interlocal Agreement for Jail Services in the City of Spokane Valley (2005-2009)." Consulting Attorney Kelly Konkright explained that this was a billing dispute between the County and the City for contract years 2003-2009,and that negotiations to solve the issue that lead to this billing have resulted in this agreement whereby neither party owes the other party any money, and whereby the matter is put to rest. Mayor Towey invited public comment;no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed: none. Motion carried. PUBLIC COMMENTS: Mayor Towey invited general public comments;no comments were offered. ADMINISTRATIVE REPORTS: 4. Library District Update—Executive Director Nancy Ledeboer, and Board Chair Tim Hattenburg Library Board of Trustees Chair Tim Hattenburg introduced new Director Nancy Ledeboer. Mr. Hattenburg explained that regarding the materials, they are fairly consistent, that the timelines haven't changed from the previous presentation, but the new building proposal is for a one-story building with a large meeting room instead of the previously mentioned a two-story building with an auditorium, and said the large meeting room gives greater flexibility since an auditorium would have fixed seating. Ms. Ledeboer continued the presentation by explaining that one floor is more flexible, that the new proposal will include a type of community connection site with a work area where they will have coaches to help people with job resumes,and writing and computer skills; she said many people are now working at home and since it is difficult to meet customers in one's home, the library would provide space for those types of meetings, so the library, she said, would be a part of the economic development. Ms. Ledeboer mentioned with one story, there would be no need for elevators or fire stairwells; and she then continued with the presentation, and as noted in her additional handout, showed examples of 30,000 square foot libraries. Mr. Hattenburg added that the bond ballot issue would have a better chance of passing with these costs trimmed down. Concerning the current Spokane Valley Library, Ms. Ledeboer said that building is very inefficient,the roof needs replacing, and said they would like to explore the option to use that building as a service center, thereby keeping shelving volumes in the new library low for better visibility. Other brief discussion included mention of landscape concepts, with Ms. Ledeboer stating that if the City approves the Interlocal, they would work with our Parks Department where activities in the library could flow out in the park, and she mentioned the concept of a farmer's market. Mayor Towey thanked Ms. Ledeboer and Mr. Hattenburg for the additional information; said Council has a decision to make as based on information as early as April, the Library District plans have been the same, but that tonight's proposal is different, and said Council would be wise to step back and take a good look at what was presented, and come back later with further discussion and decision; and reiterated that the previous decision made to go forward and the monies already spent and set aside to go forward were based on different information, and Council now needs the opportunity to absorb tonight's information. Ms. Ledeboer said she would be happy to provide further information if Council desires. 5. Calendar Year 2013 Budget—Mark Calhoun Finance Director Calhoun said tonight is the second occasion to discuss the upcoming 2013 budget,with the first occasion at the June retreat. Mr. Calhoun went over the information contained in his August 14, 2012 Request for Council Action, mentioned the upcoming public hearing as a prelude to the City Manager's Preliminary Budget presentation set for September 11; and said the included worksheets are just the budget worksheets as opposed to the actual budget; said all revenues are estimated based on Council Regular Meeting 08-14-2012 Page 3 of 5 Approved by Council: DRAFT historical collections and future projections, and that sales tax and property tax collectively account for approximately 80% of the 2013 general fund revenues; and mentioned the proposal to include the 1% increase in property tax. Councilmember Grafos said he is not in favor of the 1% property tax increase and Mr. Calhoun said an administrative report on that is coming in September and October. City Manager Jackson added that there will be many opportunities for Council to discuss and review the budget. Councilmember Grassel said she would like to have a clearer understanding of banking that 1% property tax. Finance Director Calhoun went over the remainder of the budget calendar, said this budget proposes a decrease of two full-time employees; that staff will be proposing that the Fund#311 name be changed from "Street Capital Improvements 2011+" to "Pavement Preservation;" and said the final budget adoption is scheduled for October 23. There was council discussion about pavement preservation overlapping with maintenance and operation and of the desire to have further discussion in that regard; and Councilmember Grafos said he would like to explore the idea of creating a line item in the general fund called pavement preservation, and putting 6% into that line item, with Councilmember Hafner agreed with the need to have a plan to look at road preservation and of the need for sustainable funds. Mayor Towey added that whether there is a line item or a separate fund, the need for a revenue source remains. Other Councilmembers agreed with the need for further discussion on that topic. In response to a council question about the Sullivan Bridge, City Manager Jackson explained that we currently have about $26 million in the ending fund balance; that we had $10 million in grants for the bridge so far but need another $10 million; that we could transfer that money or keep it for solid waste or a city hall or street preservation or use it for the budget,but said that that's all the money available for the City; and he recommended keeping a minimum 36% in the fund balance and spoke of the need to maintain the fund balance we currently have; that it could be used for one-time expenditures like the Sullivan Bridge or a City Hall or Solid Waste rather than use it for recurring expenses; and said the real challenge is to balance the revenues with the recurring expenses; said there will be future discussion on this topic, and said we could take an amount equivalent to 6% if Council feels street preservation is a much more imminent need at this time; and again, said there will be opportunities for continued discussion. Councilmember Wick said he favors keeping it separate and not in the fund balance; and agreed with the need to have a dedicated line to transfer to street preservation; said he recognizes the goal at the retreat was the 6% goal and said that the City Manager met that, but questioned how long we can maintain that level; that we can move some of the funds around from other reserves, but said citizens should know that we are reallocating some existing funds but that we can't do that indefinitely; we see the need now, and are doing what we can,but at some point we won't be able to do that. Councilmember Grassel said the point of a budget is to determine the City's actual needs; and if you identified road preservation as a need,we can't constantly be talking about another dedicated revenue source as there are only "so much tax resources around;" adding that some of our contractors might have to sharpen their pencils as Council looks at every penny the City spends; she said citizens are already paying REET,utility and other taxes,and not to use those taxes for the need of the City is misguided. 6.Advance Agenda—Mayor Towey Councilmember Grafos said he would like to put the library issue on an agenda as he would like to make a decision fairly quickly, and Councilmember Woodard agreed for the need for further discussion and said he would rather have it sooner than later. City Manager Jackson said we can also invite the Library Board back later for subsequent discussion, and noted for Council that on the Advance Agenda, that the Sprague Property update is #7 on the August 21 agenda. Councilmember Grassel said she would like to have a future discussion on the lodging tax funds in order to get some ideas from Council prior to the Lodging Tax Committee meetings, to discuss what those funds can be used for and to perhaps look at other options. Councilmember Woodard agreed and said perhaps there is more flexibility within the law. Councilmember Grafos said he would like to include discussion on the revision of the 2013 comp plan so that it accurately reflects the changes made in the City over the last eight to ten years, as most of the information is outdated, such as 2004 surveys, and said he feels that now is the time to start that work. Council Regular Meeting 08-14-2012 Page 4 of 5 Approved by Council: DRAFT Councilmember Wick added that with the Economic Development Ad Hoc Committee's forthcoming report, that perhaps that topic could wait and then tie-in with the committee's report. Councilmember Grafos agreed. Councilmember Hafner asked about the issue of semi trucks in residential neighborhoods, and Mr.Jackson remarked that City Attorney Driskell is out this week. 7.Department Quarterly Reports were for information only and were not reported or discussed. CITY MANAGER COMMENTS. City Manager Jackson had no additional comments. Mayor Towey called for a recess at 7:35 p.m.,and reconvened the meeting at 7:45 p.m. 8.EXECUTIVE SESSION: [RCW 42.30.110(1)(g)] It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into Executive Session for approximately forty-five minutes to review the performance of a public employee, and that no action would be taken upon return to open session. Council adjourned into Executive Session at 7:46 p.m. At approximately 9:40 p.m.Mayor Towey declared Council out of Executive Session. It was then moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. (It was noted that Councilmembers Grassel and Wick were not in the room at the time of this motion and vote.) The meeting adjourned at approximately 9:41 p.m. ATTEST: Thomas E.Towey,Mayor Christine Bainbridge,City Clerk Council Regular Meeting 08-14-2012 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 28,2012 Department Director Approval: Check all that apply: ❑ consent ❑ old business ®new business ❑ public hearing ❑ information ❑ admin.report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance 12-021, Amending SVMC Title 19.120, Animal Shelters in Corridor Mixed Use Zone GOVERNING LEGISLATION: RCW 36.70A.106; SVMC 17.80.150 and 19.30.040 PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The applicant,John Pederson, Spokane County Building and Planning Department had preliminary discussions with staff regarding the proposed text amendment,prior to a formal submittal. The proposal is to modify Appendix 19-A, Spokane Valley Municipal Code (SVMC)Chapter 19.120 to either allow animal shelter(s)in the Corridor Mixed Use(CMU)Zone outright or to allow Animal Shelters as a permitted use subject to the following special conditions; 1. Animal Shelter owned and operated by a public entity; 2. No outside dog runs; 3. Soundproof structure to meet requirements of WAC 173-600; and 4. Comply with parking,landscaping and signage requirements in SVMC Title 22. On July 26,2012,the Planning Commission conducted a combined study session and public hearing to consider the request. Following public testimony and deliberations,the Commission voted 7-0 to recommend approval of the proposal to allow Animal Shelters in the CMU zone with the applicant's proposed special conditions and additional conditions recommended by staff. The added conditions are as follows: 1. Human supervision must occur in any outdoor area 2. Located along an arterial On August 9,2012,the Planning Commission voted 6-0 to advance the Findings and Recommendations to the City Council. On August 21,2012 staff provided an administrative report to City Council. Council consensus was to move the amendment to a First Ordinance Reading,directing staff to remove the proposed special condition that the Animal Shelter be owned and operated by a public entity. OPTIONS: Proceed as proposed,or as modified; or direct staff further. RECOMMENDED ACTION: Motion to advance Ordinance 12-021 to a second reading. BUDGET/FINANCIAL IMPACTS:None STAFF CONTACT: Karen Kendall,Assistant Planner ATTACHMENTS: Draft Ordinance 12-021 pkanc t'TY" " }�r"KA"E Department of Community Development Valle golliwog Planning Division City Council 1St Ordinance Reading August 28, 2012 Privately Initiated Code Text Amendment Appendix 19-A (SVMC19. 120) (CTA-01 - 12) APacerisoryOrly T Temporary Parrra C C Iona the Parra Spokane County proposed conditions a, dande Staff proposed special conditions b and c to be added to the Planning Commission's Recommendation. CITY HALLC°]SPpKANEV, Spikane Department of Community Development Valle Planning Division Planning Commission 's Recommendation i-ti I • _ _ 200 ix re a 2 al I - E E o Q 00 o E I o Et 0 a . ism ,- O. ; _ '6 1 iro Reference Conditions 1111 29 1 P Perry ied 1.15e R Regional Sling S Cu rrddiorts Am* Schedtil A Animal s of Permitted Uses ppendix 19-A I • _ _ 200 . 4 lik 5 • • 0 E Z E -4 o Z0 I - E E o Q 00 o E I o Et 0 a . ism ,- O. ; _ '6 1 iro Reference Conditions hpltpr —_ I P P 1 !G 19.009 IO1 Allow in CMU with conditions l 19.60.080 B. Supplemental Permitted Use Regulations 6. Animal shelter(s) shall comply with the following provisions; a. No outside runs allowed; b. Human supervision must occur in any outdoor areas; c. Located along an arterial; d. Compliance with noise standards for a commercial noise source been demonstrated by the applicant; and e. Comply with all standards of SVMC Title 22. as identified by WAC 173-60-040 has pkanc }""KA"E Department of Community Development alle Planning Division .,' Questions ? DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 12-021 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON AMENDING SPOKANE VALLEY MUNICIPAL CODE SECTION 19.060.080.B.6 and 19.120.010 RELATING TO ALLOWING ANIMAL SHELTERS IN THE CORRIDOR MIXED USE (CMU) ZONE WITH SPECIAL CONDITIONS, AND OTHER MATTERS RELATED THERETO. WHEREAS, on September 25, 2007, the City of Spokane Valley (City) adopted Spokane Valley Municipal Code (SVMC)Title 19,pursuant to Ordinance 07-015; and WHEREAS,on October 28,2007, SVMC Title 19 became effective;and WHEREAS, such regulations are authorized by RCW 36.70A; and WHEREAS, the amendments set forth below are consistent with the goals and policies of the City's Comprehensive Plan;and WHEREAS, on February 3, 2012, the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106, providing an expedited 14-day notice of intent to adopt amendments to the Spokane Valley Comprehensive Plan; and WHEREAS,on July 6,2012 and July 14, 2012,notice of the Planning Commission public hearing was published in the Valley News Herald; and WHEREAS, SVMC 19.60.080.B.6 and 19.120.010, as amended, bear a substantial relation to the public health, safety and welfare and protection of the environment;and WHEREAS, on July 26, 2012, the Commission held a combined study session and public hearing, received evidence, information, public testimony, and a staff report with a recommendation followed by deliberations and provided a recommendation; and WHEREAS,on August 9,2012,the Commission approved the findings and recommendations; and WHEREAS,on August 21,2012,Council reviewed the proposed amendment at a study session; and WHEREAS, on August 28, 2012, Council considered a first ordinance reading to adopt the proposed amendment. NOW,THEREFORE,the City Council of the City of Spokane Valley do ordain as follows: Section 1. Purpose. The purpose of this Ordinance is to amend SVMC 19.60.080 and 19.120.010. Section 2. Findings. The City Council acknowledges that the Planning Commission conducted appropriate investigation and study, held a public hearing on the application and recommends approval of the amendment. The City Council hereby adopts the findings of the Planning Commission, specifically that: Ordinance 12-021,animal shelters in the CMU zone Page 1 of 3 DRAFT GMA Policies 1. The Washington State Growth Management Act (GMA) provides that each city shall adopt a comprehensive land use plan and development regulations that are consistent with and implement the comprehensive plan. Countywide Planning Policies 2. The Countywide Planning Policies(CWPP)are based on principles developed through a lengthy citizen participation process. One of the guiding principles coming out of that process was the importance of protecting neighborhood character. For most citizens, neighborhood character is one of the primary ingredients in their perceived quality of life. It is the intent of the CWPP to maintain neighborhood character and prevent neighborhoods from suffering the negative effects of growth. City of Spokane Valley Goals and Policies 3. The City of Spokane Valley has adopted goals and policies consistent with the GMA and adopted CWPP. a. Goal LUG-9: Encourage the development of Mixed-use areas that foster community identity and are designed to support pedestrian,bicycle and regional transit. b. Policy LUP-9.2: The mix of land uses allowed in either the Corridor Mixed- use or Mixed-use Center designation should include: i. A full range of retail goods and services including grocery stores, theaters/entertainment,restaurants,personal services and specialty shops; ii. Public/quasi-public uses iii. Commercial uses that require large land uses but have low employment density and are auto-dependent, such as lumber yards, plant nurseries, warehouses and auto dealerships, should be prohibited from either Mixed-use category. c. Goal EDG-1: Encourage diverse and mutually supportive business development and the expansion and retention of existing businesses within the City for the purpose of emphasizing economic vitality, stability and sustainability. d. Policy EDP-1.8: Encourage local organizations engaged in business retention, expansion and recruitment. e. Goal EDG-5: Collaborate with governmental agencies and the business community to promote a sustainable, strong,diverse and healthy regional economy. Section 3. Spokane Valley Municipal Code 19.60.080.B.6 is amended as follows: 6. Animal shelter(s) shall comply with the following provisions; a. No outside runs allowed; b. Human supervision must occur in any outdoor areas; c. Located along an arterial; d. Compliance with noise standards for a commercial noise source as identified by WAC 173-60-040 has been demonstrated by the applicant; and e. Comply with all standards of SVMC Title 22. Section 4. Spokane Valley Municipal Code 19.120.010 is amended as follows: SVMC 19.120.010 as amended is attached as Schedule of Permitted Uses,Appendix 19-A. Ordinance 12-021,animal shelters in the CMU zone Page 2 of 3 DRAFT Section 5. All other provisions of SVMC Title 19 not specifically referenced hereto shall remain in full force and effect. Section 6. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 7. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this day of September, 2012. Mayor,Thomas E.Towey ATTEST: City Clerk,Christine Bainbridge Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 12-021,animal shelters in the CMU zone Page 3 of 3 7 cc R-2 R-3 R-4 LL 2 MF-2 U) U z Schedule of Permitted Uses Appendix 19-A Mixed Use Center Corridor Mixed Use Garden Office Office Neighborhood Commercial Community Commercial Regional Commercial Parks/Open Space J 1-2 Heavy Ind. Reference Conditions 81291 Animal shelter S P P SVMC 19.60.080(B)(6) P Permitted Use R Regional Siting S Conditions Apply A Accessory Only T Temporary Permit C Conditional Use Permit CTA-01-12 code text amendment—Planning Commission's Recommendation CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 28, 2012 Department Director Approval: X Check all that apply: ❑ consent ❑ old business X new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration — Setting public hearing dates for the 2013 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: State law requires the City to set public hearings to review the 2013 Budget and Staff are proposing September 25 and October 9, 2012. These dates are included in the eight separate opportunities the Council will have to discuss the budget, including three public hearings to gather input from citizens: • June 12 Council Budget Retreat • August 14 Admin report: Estimated 2013 revenues and expenditures • August 28 Public hearing #1 on 2013 revenues and expenditures • September 11 City Manager's presentation of preliminary 2013 Budget • September 25 Public hearing #2 on 2013 Budget • October 9 Public hearing #3 on 2013 Budget • October 9 First reading on ordinance adopting the 2013 Budget • October 23 Second reading on ordinance adopting the 2013 Budget OPTIONS: The Council could chose to set public hearings on other dates but the two recommended will keep us on schedule to adopt our budget on October 23, 2012. RECOMMENDED ACTION OR MOTION: Move to set the 2013 Budget hearing dates for September 25 and October 9, 2012. BUDGET/FINANCIAL IMPACTS: This part of the 2013 Budget development process leading to its scheduled adoption on October 23, 2012. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: • None. P:IClerklAgendaPackets for Weblagendapacket 08-28-1211tem 4 RCA setting public hearing dates for 2013 Budget.docx CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 28, 2012 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information [' admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Proposed "Interlocal Agreement for Emergency Management" with Spokane County and other municipalities in Spokane County. GOVERNING LEGISLATION: RCW 39.34. PREVIOUS COUNCIL ACTION TAKEN: Adoption of prior agreement in 2005; administrative report on emergency management by Tom Mattern May 1, 2012; information only item June 26, 2012; study session by staff on July 3, 2012. BACKGROUND: The City has been a party to the regional interlocal agreement for provision of emergency management services since 2003. The agreement is reviewed from time-to-time for appropriate revisions by the Emergency Management Advisory Council (EMAC). The EMAC recommended various changes to the interlocal agreement. Tom Mattern, the Deputy Director of Emergency Management Services provided a PowerPoint to the Council on May 1, 2012 giving an overview of what the Department does. A copy of the proposed Interlocal Agreement for Emergency Management is attached. This version was adopted by Spokane County on July 17, 2012, and contains many of the requested revisions from the draft by staffs from the various party participants. OPTIONS: (1) Adopt the proposed interlocal agreement as drafted; (2) request additional amendments to the proposed interlocal agreement. RECOMMENDED ACTION OR MOTION: I move that we authorize the City Manager to execute the Interlocal Agreement for Emergency Management as presented. BUDGET/FINANCIAL IMPACTS: None additional STAFF CONTACT: Cary Driskell, City Attorney; Mike Jackson, City Manager ATTACHMENTS: Proposed Interlocal Agreement for Emergency Management NO. — 1) 7O BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY,WASHINGTON IN THE MATTER OF EXECUTING AN ) AMENDED INTERLOCAL AGREEMENT FOR ) RESOLUTION EMERGENCY MANAGEMENT ) WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County Commissioners of Spokane County, Washington ("Board") has the care of County property and the management of County funds and business;and WHEREAS, chapter 39.34 RCW ("Interlocal Cooperation Act"), authorizes counties and cites to contract with each other to perform certain functions which each may legally perform;and WHEREAS, pursuant to RCW 38.52.070, two or more political subdivisions may join in the establishment and operation of a local organization for emergency management;and WHEREAS,the City of Spokane,City of Spokane Valley,City of Medical Lake,Town of Millwood,Town of Fairfield, Town of Latah, City of Liberty Lake, Town of Rockford, Town of Spangle, City of Cheney, City of Airway Heights, City of Deer Park, Town of Waverly, and Spokane County("Parties")are authorized and directed to establish local organizations for emergency management in accordance with the Washington State Comprehensive Emergency Management Plan and Program;and WHEREAS, the Parties entered into an Interlocal Agreement under Spokane County Resolution No. 12- 0169, executed by the Parties on February 28, 2012, pursuant to which, under certain terms and conditions, the Parties modified that Agreement entitled "2005 Amended and Restated Interlocal Agreement for Emergency Management Services";and WHEREAS,the Parties desire to modify and restate the Agreement entered into under Resolution No. 12- 0169. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of County Commissioners of Spokane County, that either the Chairman of the Board, or a majority of the Board, be and is hereby authorized to execute that document entitled "INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT", attached hereto and "A,"incorporated herein as Attachment A pursuant to which, under certain terms and conditions, the City of Spokane, rP tY P , P City of Spokane Valley, City of Medical Lake, Town of Millwood, Town of Fairfield, Town of Latah, City of Liberty Lake, Town of Rockford, Town of Spangle, City of Cheney, City of Airway Heights, City of Deer Park, Town of Waverly and Spokane County have modified and restated that Agreement executed under Spokane County Resolution No. 12-0169. PASSED AND ADOPTED this /'%i4iay of 1!, ,; ,2012. C ; priECo•.sr0 3++ TODD MIELKE,Chair i 0 •40 `rr j,•�tel l • r++ scp,• MARK RICHARD,Vice-Chair 1+1 'D '•. 1 7. touiz ANTE.T: AL FRENCH, •• issioner 401 Daniela Erickson,Clerk of the Board Page 1 of 1 Return to: Daniela Erickson,Clerk of the Board Board of County Commissioners 1116 W.Broadway Spokane,Washington 99260 INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT /a — O THIS INTERLOCAL COOPERATION AGREEMENT is made by and among the City of Spokane, a Washington State municipal corporation, having offices for the transaction of business at 808 West Spokane Falls Boulevard, Spokane, Washington 99201, hereinafter referred to as the "CITY," the City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at, 11707 East Sprague Avenue, Suite 106, Spokane Valley, Washington 99206, hereinafter referred to as "SPOKANE VALLEY," City of Medical Lake, a municipal corporation of the State of Washington, having offices for the transaction of business at 124 S. Lefevre, P.O. Box 369, Medical Lake, Washington 99022, hereinafter referred to as "MEDICAL LAKE," the Town of Millwood, a municipal corporation of the State of Washington, having offices for the transaction of business at 9103 East Frederick, Millwood, Washington 99206, hereinafter referred to "MILLWOOD," the Town of Fairfield, a municipal corporation of the State of Washington, having offices for the transaction of business at Town Hall, P.O. Box 334, Fairfield, Washington 99012, hereinafter referred to as "FAIRFIELD," the Town of Latah a municipal corporation of the State of Washington, having offices for the transaction of business at P.O. Box 130, Latah, Washington 99018, hereinafter referred to as "LATAH," the City of Liberty Lake, a municipal corporation of the State of Washington, having offices for the transaction of business at City Hall, 22710 East Country Vista Drive, Liberty Lake, Washington 99019, hereinafter referred to as "LIBERTY LAKE,"the Town of Rockford, a municipal corporation of the State of Washington, having offices for the transaction of business at Town Hall, 20 West Emma, P.O. Box 49, Rockford, Washington 99030, hereinafter referred to as "ROCKFORD," the Town of Spangle, a municipal corporation of the State of Washington, having offices for the transaction of business at P.O. Box 147, Spangle, Washington 99031, hereinafter referred to as "SPANGLE," the City of Cheney, a municipal corporation of the State of Washington, having offices for the transaction of business at General Office, 609 Second, Cheney, Washington 99004, hereinafter referred to as "CHENEY," the City of Airway Heights, a municipal corporation of the State of Washington, having offices for the transaction of business at City Hall, 1208 South Lundstrom, P.O. Box 969, Airway Heights, Washington 99001, hereinafter referred to as "AIRWAY HEIGHTS," the City of Deer Park, a municipal corporation of the Pagel of 14 State of Washington, having offices for the transaction of business at City Hall, 316 Crawford, Box F, Deer Park, Washington 99006, hereinafter referred to as "DEER PARK," the Town of Waverly, a municipal corporation of the State of Washington, having offices for the transaction of business at 255 North Commercial, P.O. Box 37, Waverly, Washington 99039, hereinafter referred to as "WAVERLY," and Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at 1116 West Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as the "COUNTY," jointly hereinafter referred to as the "PARTIES" or individually referred to as a"PARTY". WITNESSETH: WHEREAS, pursuant to chapter 39.34 RCW, local governments may jointly exercise their powers, privileges and authorities through the execution of Interlocal Cooperation Agreements in order to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage and thereby provide services and facilities in a manner and pursuant to forms of governmental organization that will accord best with geographical, economic,population, or other factors influencing the needs and development of local community; and WHEREAS,pursuant to RCW 38.52.070, two or more political subdivisions may join in the establishment and operation of a local organization for emergency management services. The City of Spokane, City of Spokane Valley, City of Medical Lake, Town of Millwood, Town of Fairfield, Town of Latah, City of Liberty Lake, Town of Rockford, Town of Spangle, City of Cheney, City of Airway Heights, City of Deer Park, Town of Waverly, and Spokane County are authorized and directed to establish local organizations for emergency management; and WHEREAS, the PARTIES entered into an agreement in 2005 entitled "Amended and Reinstated Interlocal Agreement for Emergency Management Services" under which they reduced to writing their respective obligations concerning the maintenance of the Department of Emergency Management ("DEPARTMENT'). The PARTIES now desire to modify and restate that agreement. NOW, THEREFORE, for and in consideration of the mutual covenants contained herein, and as authorized under chapter 39.34 RCW and chapter 38.52 RCW, the City of Spokane City Council, City of Spokane Valley City Council, City of Medical Lake City Council, Town of Millwood Town Council, Town of Fairfield Town Council, Town of Latah Town Council, City of Liberty Lake City Council, Town of Rockford Town Council, Town of Spangle Town Council, City of Cheney City Council, City of Airway Heights City Council, City of Deer Park City Council, Town of Waverly Town Council and the Spokane County Board of County Commissioners (BOCC)hereby agree as follows: SECTION NO. 1: GREATER SPOKANE DEPARTMENT OF EMERGENCY MANAGEMENT The Spokane Department of Emergency Services, as created under the joint Resolution No. 79- 0873, will hereby be the "Greater Spokane Department of Emergency Management" to be Page 2 of 14 known as and referred to as Spokane Department of Emergency Management, "DEPARTMENT" SECTION NO. 2: COMMITMENT The PARTIES agree to be fully committed to the Emergency Management Program and provide the resources necessary for the DEPARTMENT to carry out the Emergency Management Mission. The PARTIES agree that they are each responsible for individual department emergency preparedness. The PARTIES agree to participate in collaboration, dialog, planning, and exercises with the DEPARTMENT to assure readiness in event of disaster or major emergency. This statement of commitment flows from the PARTIES down to the individual employees for the safety of life, property, and the environment of Spokane County. SECTION NO. 3: TERM The term of this Interlocal Agreement shall commence as of the last date executed by the PARTIES hereto and shall continue until terminated as provided for hereinafter. SECTION NO. 4: PURPOSE It is the purpose of this Agreement to continue the combined efforts originally developed in documents executed under Joint Resolution No.79-0873, Joint Resolution No. 96-0991, and as amended in Resolution No. 04-0689, and Resolution No. 05-0781, in order to establish and operate, pursuant to RCW 38.52.070, a local organization for emergency management in accordance with the Washington State Comprehensive Emergency Plan and Program. This Agreement is to provide for the effective and economical preparation for and coordination of emergency functions, other than functions for which military forces are primarily responsible, and to mitigate, prepare for, respond to, and recover from emergencies and disasters, and to aid victims suffering from injury or damage, resulting from emergency disasters caused by all hazards, whether natural or man-made, and to provide the opportunity for coordination and support of search and rescue operations. SECTION NO. 5: DUTIES AND RESPONSIBILITIES OF THE DEPARTMENT The DEPARTMENT shall office at the Spokane Fire Training Center, 1618 N. Rebecca Street, Spokane, Washington 99217, until the PARTIES, by mutual agreement, decide upon a new location. The DEPARTMENT, in addition to having those duties as enumerated in RCW 38.52.070, shall also have the following responsibilities: (a) Facilitate a coordinated planning process integrating emergency management plans to include: federal, state, local governments, individual city and county departments, neighborhood, individual citizens, schools and the private sector; Page 3 of 14 (b) Conduct a comprehensive internal assessment and evaluation of emergency plans, equipment and personnel proficiency through a program of regular exercises; (c) Acquire and maintain emergency management facilities and equipment; (d) Facilitate programs that enable people, governments, communities and the private sector to minimize and recover from immediate and long term impacts of disasters; (e) Facilitate the identification, development, implementation and evaluation of mitigation strategies and activities to reduce vulnerability to the effects of disasters; (f) Provide timely and accurate Emergency Management information to the PARTIES; (g) Participate as requested with the Spokane County Emergency Communications Policy Board to assist the public in Spokane County to easily, rapidly, and accurately access emergency police, fire, and medical assistance during time of a disaster; (h) Effectively and efficiently train DEPARTMENT staff to coordinate emergency management resources,programs, functions and systems; (i) Propose coordinated legislation, ordinances, and local laws to improve the safety of people, governments and the private sector; (j) Coordinate a cooperative effort of federal, state, and local governments, neighborhoods, schools, individual citizens, individual city and county departments and private sector to educate the public in emergency and disaster preparedness; (k) Coordinate facilities and resources to assist federal, state, and local governments to effectively and efficiently respond to emergencies and disasters; (1) Work in cooperation with federal, state, and local governments, and the private sector to realize, develop and maintain a network of survivable emergency telecommunications and warning systems; (m)Facilitate a partnership of federal, state,and local governments and the private sector that provides "All Hazards" emergency management training for emergency coordination and management level personnel; Page 4 of 14 (n) Participate in various group meetings for situational awareness and dissemination of overall emergency management system efforts; (o) Establish, train and maintain a volunteer cadre that can be mobilized in case of search and rescue missions, emergencies and/or disasters; (p) Prepare, monitor, administer and evaluate the DEPARTMENT'S annual budget; (q) Participate in and attend related emergency management conferences, seminars,training and education; and (r) Coordinate the receipt, distribution and accountability of grant or other funds made available to local and regional agencies through the DEPARTMENT. SECTION NO. 6: PROPERTY AND EQUIPMENT All equipment owned or subsequently purchased by the DEPARTMENT shall be owned by the DEPARTMENT and shall be disposed of upon termination of the DEPARTMENT as the PARTIES may mutually agree. SECTION NO. 7: EMERGENCY MANAGEMENT POLICY BOARD (EMPB) There shall be an Emergency Management Policy Board ("EMPB") established. The EMPB'S function shall be to provide Emergency Management policy guidance, budget review and approval recommendation based on the goals, objectives and expense prioritization developed by the Emergency Management Operations Group ("EMOG") as it relates to the DEPARTMENT in support of the overall Spokane emergency management system. The EMPB shall be composed of financial stakeholders. The EMPB shall be made up of the following and where appropriate, appointed by their respective appropriate elected officials: Two representatives from the City of Spokane, one representative from each city/town with a population of greater than 10,000, Spokane County Chief Executive Officer, and cities/towns with a populations over 1,000 and less than 10,000 shall appoint one representative which shall be selected by the mayors of those cities and towns. One representative of the Emergency Management Operations Group and the Local Director of the DEPARTMENT will serve as non-voting members of the EMPB. A majority of EMPB members will constitute a quorum. EMPB will assist, advise and collaborate with the Local Director and Deputy Director of the DEPARTMENT in the development of service levels, resulting budget, emergency plans and training. EMPG Shall meet, at minimum, bi-annually(June and October) and the Local Director shall serve as chair. SECTION NO. 8: EMERGENCY MANAGEMENT OPERATIONS GROUP There shall be established an Emergency Management Operations Group (EMOG). Page 5 of 14 The primary responsibility of the EMOG is to identify and foster a collaborative approach to identify and support a community-wide emergency management system, identify strengths, weaknesses and gaps and develop goals and objectives and prioritized strategies. The EMOG will address mitigation, preparedness, response and recovery across all aspects of the Emergency Management System. The EMOG, through insight from their respective disciplines and work groups, will establish goals and priorities for the Emergency Management System and establish sub-committees (Teams) i.e.; training and exercise, and planning, as needed. The established recommendations and priorities will be brought forth to the EMPB for DEPARTMENT financial consideration and jurisdictional/departmental support. The EMOG shall be comprised of representatives appointed by letter from their respective disciplines: Two representatives from emergency management, two representatives from law enforcement, two representatives from fire service, one representative from public health, a representative from public works will be solicited by the EMOG and a representative from the private sector, solicited from the Business Continuity Advisory Group through Greater Spokane Incorporated. Non-voting representatives may be added to the EMOG at the discretion of the EMOG. In the event of an activation of the Emergency Coordination Center, the respective public agency members or their designated alternates will respond as requested and fulfill the responsibility as a member of the Multi Agency Coordination Group (MAC) for prioritization and allocation of critical resources to support incident needs and provide for the continuity of operations for continued public services. Additional MAC group members may be solicited at the discretion of the Chair of the MAC Group based on event needs. The EMOG shall meet at least quarterly. Additional meeting can be called for by any representative of the EMOG through the Chair. The Local Director shall serve as Chair of the EMOG. SECTION NO. 9: FUNDING The Local Director or Deputy Director shall annually prepare a budget for operation of the DEPARTMENT. The annual budget shall be submitted to the EMPB for review approval and submitted to the BOCC for final adoption. The budget shall include all costs of maintenance and operation of its offices at 1618 N. Rebecca Street and 1121 W. Gardner Avenue, Spokane, Washington plus Countywide and Sheriff Departmental indirect costs from the Law Enforcement Cost Allocation Plan. The annual budget once approved by the EMPB and adopted by the BOCC shall be allocated among the PARTIES in the same proportionate share as their populations are to the total population of Spokane County. For the purpose of calculating populations, the COUNTY shall have that population assigned to the unincorporated area of Spokane County. Provided, however, the COUNTY agrees to pay the budget allocation assigned to all cities and towns that are a part of this Interlocal Agreement and have populations of less than 1,000. The PARTIES agree to use the population figures as prepared and published by the Washington State Office of Financial Management as of April 1st of the calendar year prior to the budget year. The COUNTY agrees Page 6 of 14 to prepare and provide to all PARTIES on or before October 31st a projected budget and cost sharing for the DEPARTMENT for the following year. Additionally, the COUNTY agrees to prepare and provide to all PARTIES on or before December 1st a final budget and cost sharing for the DEPARTMENT for the following year for each year this Agreement is in effect, Attachment A provides a contract calculation sample based on the 2012 budget. The Spokane County Chief Executive Officer will submit quarterly invoices (due and payable upon receipt) in March, June, September and December each year to the PARTIES with populations greater than or equal to 1,000. With the exception of the City of Spokane Valley which will be billed monthly. At the end of each calendar year, using the population methodology and actual DEPARTMENT costs plus Countywide and Sheriff Department indirect costs from the Law Enforcement Cost Allocation Plan, the County will re-compute each PARTY'S actual cost share. Annual adjustments will be made on or before October 31st of each year based on actual expenditures for the previous year. In the event that the PARTIES were over billed during the previous calendar year, they will receive a credit to be applied to the next billing statement. Indirect costs charged by the County included as a result of this Agreement will be detailed to the EMPB on an annual basis. Upon review of indirect costs and/or settle and adjust jurisdictional costs may be disputed by a PARTY. In the event there is disputed charges and/or settle and adjust,the amount billed/paid will be paid until such time the dispute is resolved. In the event that a PARTY is no longer a signatory to this Agreement, it will be reimbursed. In the event that the PARTIES were under billed during the previous calendar year, they will be responsible for paying such debit in the next billing cycle. In the event that a PARTY is no longer a signatory to this Agreement, it will be responsible for paying any billing within 30 calendar days. At its sole discretion, any PARTY who financially pays a portion of the annual DEPARTMENT budget in the case of over billing, or in the sole discretion of the COUNTY, in the case of an under billing, the PARTY may request interest on such amount based on the lost interest earnings had the under billing amount been invested since the end of the calendar year to the date of determination in the Spokane County Treasurer's Investment Pool or the over billing amount been invested since the end of the calendar year to the date of determination in the Washington Cities Investment Pool. SECTION NO. 10: INDEMNIFICATION The PARTIES agree that the DEPARTMENT, all of its employees, to include the Local Director �' � and Deputy Director, shall be provided liability Insurance coverage through the COUNTY'S Joint Liability Insurance Policy with the Washington Counties Risk Pool for errors, omissions and sole negligence and workers compensation coverage through the COUNTY'S Self-insured Workers Compensation Each PARTY further agree that the COUNTY shall be responsible for any liability, loss, cost or expense claimed by third parties for property damage and bodily injury, including death, caused by any act or omission attributed to the DEPARTMENT, its employees or agents in connection with this Agreement. Page 7 of 14 Each PARTY shall be responsible for its own wrongful and negligent acts or omissions, or those of its officers, agents, or employees to the fullest extent required by law, and shall indemnify, defend, and hold the other PARTIES harmless from any such liability. In the case of negligence of more than one PARTY, any damages allowed shall be levied in proportion to the percentage of negligence attributable to each PARTY and each PARTY shall have the right to seek contribution from the other PARTIES in proportion to the percentage of negligence attributable to the other PARTIES. SECTION NO. 11: RELATIONSHIP OF THE PARTIES For the purpose of this section, the terminology "COUNTY" shall also include the Sheriff. The PARTIES intend that an independent contractor relationship will be created by this Agreement. The COUNTY shall be an independent contractor and not the agent or employee of the other PARITES and are interested only in the results to be achieved and that the right to control the particular manner, method and means in which the Services are performed is solely within the discretion of the Sheriff. Any and all employees who provide services to the PARTIES under this Agreement shall be deemed employees solely of the Sheriff. The SHERIFF shall be solely responsible for the conduct and actions of all employees under this Agreement and any liability that may attach thereto. Likewise,no agent, employee, servant or representative of any PARTY shall be deemed to be an employee, agent, servant or representative of the Sheriff or COUNTY for any purpose. SECTION NO. 12: INITIATIVES AND LOCAL BUDGET REDUCTIONS The PARTIES recognize that revenue-reducing initiative(s) passed by the voters of Washington and/or local revenue reductions (i.e. loss of sales tax) and/or local government mandates may substantially reduce local operating revenue for all of the PARTIES. The PARTIES agree that it is necessary to have flexibility to reduce the contracted amount(s) in this Agreement in response to budget constraints resulting from the passage of State-wide revenue-reducing initiative(s) and/or local revenue reductions and/or local government mandates. If such an event occurs, the PARTIES agree to negotiate in good faith to achieve a mutually agreeable resolution in a timely fashion. SECTION NO. 13: VENUE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State of Washington and it is mutually understood and agreed by each PARTY that this Agreement shall be governed by the laws of the State of Washington, both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. SECTION NO. 14: COMPLIANCE WITH LAWS The PARTIES shall observe all federal, state and local laws, ordinances and regulations, to the extent that they may be applicable to the terms of this Agreement. Page 8 of 14 SECTION NO. 15: THE LOCAL DIRECTOR OF EMERGENCY MANAGEMENT The Spokane County Sheriff is hereby appointed as the Spokane Local Director of Emergency Management. The Local Director shall be responsible for: (a) The overall DEPARTMENT program and its responsibilities contained within this Agreement and those defined within RCW 38.52 for local programs; (b) Serve as Chair of the EMPB and EMOG; and (c) In the event of a declared disaster,the Local Director shall be empowered to: 1. Coordinate matters reasonably related to the protection of life and property as affected by such disaster 2. Obtain vital supplies, equipment and such other properties found to be lacking and needed for the protection of the life and property of the people, and bind the participating members thereof and if required immediately, to commandeer the same for public use, 3. Execute the special powers conferred upon him/her by this Agreement and 4. Request necessary personnel or material of the PARTIES to this Agreement, and (d) Under this Agreement, the Local Director may identify the Deputy Director as a designee in his/her absence. The designee is empowered to have the same authorities and responsibilities as the Local Director. (e) Coordinate and facilitate cooperation between divisions, services and staff of this Agreement and resolve questions of authority and responsibility that may arise between them, (f) Represent the DEPARTMENT in all dealings with public or private agencies pertaining to emergency management and disasters, (g) Keep and maintain an inventory of all non-perishable and non-expendable goods, supplies and equipment of the DEPARTMENT or in its custody, including excess federal property on loan to the DEPARTMENT, with said inventory to specify the location of each item listed, (h) Coordinate and facilitate a training and exercise program (i) Prepare, manage, and present the DEPARTMENTS budget before the EMPB, (j) Oversee the compliance of the Homeland Security Grant program and ensure compliance with federal, state, and local rules and regulations, (k) When appropriate circumstances arise, recommend a declaration of the existence or threatened existence of an emergency or disaster and the termination thereof, (1) Forward any disaster declaration to the Washington State Emergency Management Division for (i) consideration of a State of Washington Page 9 of 14 proclamation that identifies any of the PARTIES, and (ii) Federal Disaster Declaration (Stafford Act). (m)Direct coordination and cooperation between the PARTIES in planning, training, and exercises, and (n) Recommend to the PARTIES emergency regulations or ordinances on matters related to the protection of life and property as affected by emergencies or disasters. SECTION NO. 16: DEPUTY DIRECTOR OF EMERGENCY MANAGEMENT The Deputy Director of the Spokane Department of Emergency Management, a non commissioned officer, shall be subordinate to the Local Director. Subject to the direction of the Local Director, The Deputy Director shall not possess any authorities of that of a commissioned officer and is hereby empowered and directed: (a) To act on behalf of the Local Director on a day-to-day basis under the direction of the Local Director or in his/her absence in all Emergency Management functions and responsibilities; (b) To prepare a comprehensive emergency management plan conforming to the Washington State Comprehensive Emergency Management Plan program and programs; (c) To coordinate the efforts of the DEPARTMENT in accomplishing the purposes of this Agreement; (d) To train and exercise the Emergency Coordination Center("ECC") personnel; (e) To prepare, manage, and present the DEPARTMENT budget before the EMPB. (f) Oversee the Homeland Security Grant program in ensuring compliance to federal and state rules and regulations. SECTION NO. 17: AGREEMENT OF PARTIES TO PARTICPATE The PARTIES of this Agreement shall participate and respond as necessary in the activation of the Spokane Emergency Coordination Center ("ECC") and in accordance with the Comprehensive Emergency Management Plan and the ECC Plan. PARTIES further agree to participate in planning, training, exercises, and cooperate to meet the needs of the intent of this Agreement. SECTION NO. 18: TERMINATION Page 10 of 14 Each PARTY may terminate its participation in this Agreement upon 180 days written notice to the Local Director prior to January 1St of any year. The effective date of the termination will be December 31st Federal or state-owned properties shall be disbursed in accordance with appropriate federal or state guidelines. Items loaned to the DEPARTMENT by a PARTY shall upon request be returned to that PARTY upon that PARTY'S withdrawal from this Agreement or upon this Agreement's cancellation. SECTION NO. 19: SEVERABILITY It is understood and agreed by the PARTIES hereto that if any part, term or provision of this Agreement is held by the courts to be illegal, the validity of the remaining provisions shall not be affected, and the rights and obligations of the PARTIES shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statute of the State of Washington, said provision that may conflict therewith shall be deemed modified to conform to such statutory provision. SECTION NO. 20: ENTIRE AGREEMENT The PARTIES agree that this Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded. This Interlocal Agreement shall supersede all prior resolutions and agreements executed by the PARTIES hereto with regard to emergency management. SECTION NO.21: COUNTERPARTS This Agreement may be executed in any number of multiple signed originals, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. SECTION NO.22: MUTUAL AID AGREEMENTS Nothing in this Agreement shall limit the authority, responsibility or duties of any PARTY arising out of any mutual aid agreement or other agreements with other governmental entities. SECTION NO. 23: DISCLAIMER Except as otherwise provided, this Agreement shall not be construed in any manner that would limit any PARTY'S authority or powers under law. SECTION NO. 25: AGREEMENT TO BE FILED Page 11 of 14 The COUNTY will be responsible for filing this Agreement with the County Auditor. Each PARTY shall file this Agreement with its respective Clerk or post the same on its website as may be allowed by state law. SECTION NO. 26: RECORDS The DEPARTMENT shall maintain in accordance with state law all records related to its expenditures and responsibilities under the terms of this Agreement. Each PARTY shall have access to such records at reasonable times. SECTION NO.27: NOTICES All notices shall be in writing and served either personally or by certified mail, return receipt requested to the PARTIES at the addresses set forth herein above. Notices sent by certified mail shall be deemed served when deposited in the United Stated Mail,postage prepaid. SECTION NO.28: MODIFICATION This Agreement may be modified at any time by mutual agreement of the PARTIES. SECTION NO.29: CHAPTER 39.34 RCW REQUIRED CLAUSES (a) Purpose. See Section No. 4 above. (b) Duration. See Section No. 3 above. (c) Organization of Separate Entity and Its Powers. See Section No. 1 above. (d) Responsibilities of the PARTIES. See provisions above. (e) Agreement to be Filed. See Section No. 25 above. (f) Financing. The COUNTY shall annually inform the PARTIES by October 31st of its projected costs for the next fiscal year as a part of the regular budgetary process. Each PARTY shall be responsible for the financing of its contractual obligations under its normal budgetary process. (g) Termination. See Section No. 18 above. (h) Property upon Termination. See Sections No. 6 and 18 above. Page 12 of 14 IN WITNESS WHEREOF,the PARTIES have caused this Agreement to be executed on date and year opposite their respective signatures. NOTE: There will be a separate signature page for each entity signing the Agreement. DATED: 9d /0/ 0Z6)Co? BOARD OF COUNTY COMMISSIONERS ,..�,�� OF SPOKANE, COUNTY, WASHINGTON of comkiz, �',r �'��. Ee*-. `Pl0 111 . O o G4:; 2, {/ -Lace I . N / • � TODD MIELKE, Chair ATTEST: �r 111 �,� it `� sEAL .-' . ' % ,\‘‘,.............._____ ARK RIC• i ' b, Vice-Chai V9t. / /.;; j Daniela Erickson, Clerk of the Board _ ,) j.1-& -_ '_�__ /o?- Ds C) AL FRENCH, o missioner Page 13 of 14 Attachment"A" Greater Spokane Department of Emergency Management 2012 Contract Sample Salary and Benefits 323,884.00 MAO 53,725.00 Indirect Costs* 47,185.72 Total Operating Cost 424,794.72 % Population Annual Cost Population per City per Entity Spokane 209,100 0.4424 187,929 Unincorporated 136,713 0.2892 122,871 Spokane Valley 90,110 0.1906 80,986 Cheney 10,790 0.0228 9,698 Liberty Lake 7,705 0.0163 6,925 Airway Heights 6,220 _ 0.0132 5,590 Medical Lake 4,910 0.0104 4,413 Deer Park 3,675 0.0078 3,303 Millwood 1,785 0.0038 1,604 Fairfield 595 0.0013 535 Rockford 470 0.0010 422 Spangle 280 0.0006 252 Latah 195 0.0004 175 Waverly 102 0.0002 92 Total County Pop 472,650 1.0000 424,795 *Indirect Rate from LECAP-2010 Actuals for 2012 Population based on Washington State OFM Forecast April2011. http://www.ofin.wa.gov Indirect Rate(applied to total expenditures): Estimate 12.50% Page 14 of 14 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 28, 2012 Department Director Approval: Item: Check all that apply: [' consent ❑ old business ❑ new business [' public hearing information ® admin. report Spending legislation executive session AGENDA ITEM TITLE: Regional Gateways Memorandum of Understanding GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Earlier this year, the Downtown Spokane Partnership (DSP) initiated a committee to discuss enhancing the appearance of the 190 Freeway interchanges throughout the region. The committee is comprised of elected officials from Spokane Valley, Spokane, Liberty Lake, and Spokane County along with staff from the DSP, the Washington State Department of Transportation (WSDOT), the Spokane Regional Transportation Council, Visit Spokane, and the participating jurisdictions. The committee is currently pursuing grant funding for developing design themes for landscaping improvements to the freeway interchanges and wayfinding signage along the corridor. At this time, the DSP is circulating a memorandum of understanding that would formalize the role of the participating jurisdictions. Staff will discuss the memorandum in detail. Included in the packet are DSP's latest draft MOU and the applicable WSDOT guidance on enhancing freeway interchanges. OPTIONS: Consensus to move forward with the MOU or not. RECOMMENDED ACTION OR MOTION: None at this time BUDGET/FINANCIAL IMPACTS: None at this time STAFF CONTACT: Cary Driskell, City Attorney and John Hohman, Community Development Director ATTACHMENTS: Draft Gateways MOU, Community Enhancement Areas Guidance excerpt from WSDOT Roadside Classification Plan dated November 2011 MEMORANDUM OF UNDERSTANDING FOR GATEWAY IMPROVEMENTS This Memorandum of Understanding is made by and between the Washington State Department of Transportation (WSDOT), City of Spokane, City of Spokane Valley, City of Liberty Lake, Spokane County, and the Downtown Spokane Partnership (DSP), collectively referred to as "Parties". I. Background A. The Parties recognize that State highways and other principal arterial streets and roads provide an opportunity for display of public features, art, information and landscaping which expresses the community's identity. B. WSDOT recognizes that a community enhancement area ("CEA" or "Gateway") is a roadside area which can be designed and maintained in partnership with the local community and in alignment with current Inter-local Agency agreements. C. WSDOT has developed policies, guidelines, and standards that identify the criteria and process to ensure the design and improvements in a CEA are compatible with operational and safety requirements as set forth by Federal Highways (FHWA) and WSDOT Design criteria The designs retain character continuity within the corridor and are in harmony with site characteristics. All Parties recognize a CEA will not create a financial burden on WSDOT. D. The purpose of this MOU is for the Parties to collaboratively work together to develop design schemes for Gateways that are acceptable to the Parties. II. Understanding The Parties will make staff and resources available to jointly perform the following. 1. Map the Community Enhancement Areas (Interstate 90 Gateway Locations) and local corridor opportunities in the above cities and county. 2. Engage the WSDOT Region Planning Engineer (and respective WSDOT subject matter experts) and Maintenance Engineer along with Cities and County staff (or consultants) to develop design schemes for the Gateways, maintenance plans, and possible funding opportunities. 3. Obtain approval of the design schemes from WSDOT and FHWA (where required). 4. Coordinate design and development of Gateways between the jurisdictions to achieve a common theme for the I-90 corridor and other Gateways. {S0533347;1} The DSP shall provide staff and resources to facilitate the work set forth in this MOU, including soliciting participation from members of the community as determined appropriate by the Cities, County and WSDOT. Agreed this day of , 2012. Washington State Department of City of Spokane Transportation By: By: Its: Its: City of Spokane Valley City of Liberty Lake By: By: Its: Its: Spokane County Downtown Spokane Partnership By: By: Its: Its: {S0533347;1} Chapter 4 Community nh nce ent Areas 4.1 General 4.2 Interchange Community Enhancement Area 4.3 Gateway Community Enhancement Area 4.4 Intersection Community Enhancement Area 4.1 General Community Enhancement Areas(CEAs)are roadside areas designed and maintained in partnership with community organizations to convey first impressions to visitors and express community identity.As entryways to towns, cities,regions,or the state, CEAs provide special opportunities to highlight an area through landscape design and public art. Community Enhancement Areas are established at the request of a community organization,in agreement with the WSDOT Region Landscape Architect(or equivalent) and Maintenance Engineer. A CEA agreement documents design and maintenance responsibilities and includes applicable legal agreements and permits. CEA agreements must put safety first.Designs must be compatible with operational requirements such as sight distance and clear zone. Designs must also retain character continuity within the corridor and be in harmony with site characteristics. CEA arrangements must not constitute a present or future financial burden on WSDOT.Three roadside locations are eligible for CEAs: interchanges, gateways, and intersections. 4.2 Interchange Community Enhancement Area The Interchange CEA may be located on any interchange of a multilane state roadway. Upon agreement with the WSDOT Region Landscape Architect(or equivalent)and Maintenance Engineer,this CEA may also extend into the blend area,as illustrated in Exhibit 4-1. The blend area may partially diverge from the roadside character classification as long as the designated roadside character prevails. This can be accomplished by incorporating trees or other predominant landscape elements from the roadside character into the blend area design.Private participation in maintenance within the interchange core is discouraged due to safety considerations. • WSDOT Roadside Classification Plan M 25-31.01 Page 25 November 2011 Community Enhancement Areas Chapter 4 CORRIDOR — GORE AREA CLASSIFICATION I, -- BLEND AREA ? APPROXIMATELY HALFWAY TO GORE COMMUNITY ( COMMUNITY ENHANCEMENT ( ENHANCEMENT AREA AREA I t / 7 LUPTO2OO'- / 300'IF STATE ROUTE Interchange Community Enhancement Area NOT TO SCALE Interchange Community Enhancement Area Exhibit 4-1 4.3 Gateway Community Enhancement Area The Gateway CEA applies to town, city,region, or state boundaries along all roads except multilane limited access highways.An area of right of way up to 150 feet in length,extending up to the width of the right of way, and at or inside of the town,city, region, or state boundary,is eligible for Gateway CEA use, as shown in Exhibit 4-2. Page 26 WSDOT Roadside Classification Plan M 25-31.01 November 2011 it Chapter 3 Community Enhancement Areas CITY BOUNDARY COMMUNITY ENHANCEMENT TOWN,CITY,COUNTY AREA OR REGION RIGHT OF WAY UP TO 150 BOUNDARY I Gateway CommunityEnhancement Area NOT TO SCALE Gateway Community Enhancement Area Exhibit 4-2 4.4 Intersection Community Enhancement Area Intersections providing the sole state highway route access to a community may be considered for a CEA. The Intersection CEA extends the width of the right of way up to 200 feet from the centerline of the intersecting road,as shown in Exhibit 4-3. The Intersection CEA blends into the designated roadside character by including trees or other predominant landscape elements from the adjacent roadside character in the CEA design. WSDOT Roadside Classification Plan M 25-31.01 Page 27 November 2011 Community Enhancement Areas Chapter 4 ® _UP TO 200' UP TO 200' VARIES UP TO a a y 2 X RNV WIDTH / : ` COMMUNITY z ENHANCEMENT ° AREA RIGHT OF WAY BOUNDARY Intersection Community Enhancement Area NOT TO SCALE Intersection Community Enhancement Area Exhibit 4-3 Page 28 WSDOT Roadside Classification Plan M 25-31.01 November 2011 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 28, 2012 Department Director Approval: X Check all that apply: [' consent ❑ old business [' new business [' public hearing [' information © admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: 2013 Lodging Tax Funding Award Process. GOVERNING LEGISLATION: RCW 82.08 and City of Spokane Valley Ordinance #27. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: The City of Spokane Valley has since its inception had a 2% Lodging Tax, the proceeds of which may be used to promote conventions and tourist travel to our City. The organizations to which the tax proceeds are distributed are ultimately determined by the City Council, who receives a nonbinding recommendation from a Lodging Tax Advisory Committee. The Advisory Committee is comprised of five members who are appointed by the City Council and per RCW 82.08, the Committee membership must include: • At least two representatives of businesses that are required to collect the tax, • At least two people who are involved in activities that are authorized to be funded by the tax, and • One elected city official who serves as chairperson of the Committee The Lodging Tax Committee makes its recommendations based upon a combination of written application materials and a presentation that is made to them by each applicant. Potential applicants learn of the City's Lodging Tax award process through a combination of efforts including publications in newspapers and announcements on the City's website. The City also sends a "courtesy letter" to recipients of the funding in the current year announcing the upcoming award process. The calendar we plan to follow through the balance of the 2013 Lodging Tax Funding Award Process is similar to the one used in previous years and includes: • Wed 9/5/2012 City will run notice in newspapers, place on web site, and send letters to 2013 award recipients and other agencies that may have expressed interest. • Fri 9/28/2012 Grant proposals are due to the City by 4pm (no late submittals will be accepted). • Fri 10/12/2012 Application materials will be sent to Lodging Tax Advisory Committee members for review. • Thur 10/25/2012 8:30 am Applicant presentations to Committee • Tues 11/13/2012 Admin Report to City Council regarding Committee recommendations • Tues 12/11/2012 City Council Motion Consideration: Approve Lodging Tax Committee recommendation. An important change to be aware of in this funding cycle is that beginning in 2007, additional permitted uses of lodging tax included: 1. Operation (as opposed to "marketing") of special events and/or festivals designed to attract tourists, and 2. Support of the operations and capital expenditures of tourism-related facilities owned by non- profit organizations. P:IClerklAgendaPackets for Weblagendapacket 08-28-121Item 7 Lodging Tax RCA.docx This expansion of permitted uses is set to expire June 30, 2013, and beginning July 1, 2013 the tax proceeds can again only be used for marketing purposes. Consequently, we will have to make certain that any reimbursements we make to recipients of the lodging tax award process after June 2013 are for marketing purposes only— unless the State Legislature in the 2013 session extends the expansion of permitted uses beyond June 30, 2013. OPTIONS: The City Council may alter the Lodging Tax Funding Award Process as it deems necessary. RECOMMENDED ACTION OR MOTION: No action is currently required. BUDGET/FINANCIAL IMPACTS: We anticipate the 2% hotel/motel tax will generate $460,000 of revenue in 2013 in Fund #105. As the budget is currently prepared, the entire $460,000 will be appropriated including $30,000 for CenterPlace advertising and $430,000 for distribution to applicants. The Lodging Tax Committee will make an initial recommendation to the City Council as to how this money should be expended and the Council will ultimately make awards at the December 11, 2012 Council meeting. Although not a part of the City of Spokane Valley budget development process, it is noteworthy that we are part of the Spokane County Tourism Promotion Area (TPA) that also collects a fixed fee per hotel room per night in Spokane Valley, Spokane and Spokane County. This fee is collected from hotel customers by the hotel operators, remitted to the Department of Revenue and then to Spokane County who determines how the funds will be expended. According to the Washington State Department of Revenue, in the three-year period 2009 through 2011, the Spokane County TPA fee has generated a total of $6,597,823.50 of which hotels in Spokane Valley alone generated $1,332,523.50. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: • Fund #105 — Hotel/Motel Tax - history of revenues and expenditures —2008 through 2013. • Tourism Promotion Area (TPA) revenues received by Zone for the years 2009 through 2011. • Spokane County TPA distributions for the years 2009 through 2011. • Summary of TPA Fee and 2% Hotel/Motel Tax Collections for the years 2009 through 2011. • Monthly history of hotel/motel tax receipts from May 2003 through June 2012. • Proposed 2013 Lodging Tax calendar. P:IClerklAgendaPackets for Weblagendapacket 08-28-121Item 7 Lodging Tax RCA.docx \\SV-FS2\Users\mcalhoun\Budgets\2013\105 Rev and exp CITY OF SPOKANE VALLEY,WA Fund#105-Hotel/Motel Tax Fund Revenues, Expenditures and Changes in Fund Balance - Actual for 2008 through 2011 - 2012 and 2013 Budgets Revenues Hotel/Motel Tax Investment Interest Subtotal revenues Actual 2008 I 2009 2010 2011 2012 Budget Proposed Initial Amendment [ 8/20/2012 2013 Budget 467,089 423,978 448,544 457,603 430,000 430,000 460,000 10,280 1,892 1,018 454 700 700 500 477,369 425,870 449,562 458,057 430,700 430,700 460,500 Expenditures Interfund Transfers-#001 CP 84,550 86,963 37,500 0 30,000 30,000 30,000 Tourism Promotion 525,021 375,202 362,302 472,481 400,700 540,200 430,500 Subtotal expenditures 609,571 462,165 399,802 472,481 430,700 570,200 460,500 Revenues over(under) expenditures (132,202) (36,295) 49,760 (14,424) 0 (139,500) 0 Beginning fund balance 391,093 258,891 222,596 272,356 257,932 257,932 3118,432 Ending fund balance 258,891 222,596 272,356 257,932 /' 257,932 118,432 - 118,432 Recipient 2012 Awards Round 1 I I Round 2 ' Total HUB 42,600 0 42,600 Sports Commission 185,000 0 185,000 Museum 3,900 1,100 5,000 CenterPlace 30,000 0 30,000 Valleyfest 0 30,000 30,000 CVB 0 251,720 251,720 Fair& Expo 0 25,900 25,900 Total appropriation 261,500 308,720 570,220 2012 08 28 RCA \\SV-FS2\Users\mcalhoun\Budgets\2013\105 Rev and exp CITY OF SPOKANE VALLEY, WA 8/20/2012 Analysis of Spokane County Tourism Promotion Area (TPA) Revenues Collected in Zones A, B, C and D** For the years 2009 through 2011 2009 , 2010 2011 Total City of Spokane Valley Zone A 0.00 0.00 0.00 0.00 Zone B 356,854.00 493,270.00 473,168.00 1,323,292.00 Zone C 0.00 0.00 0.00 0.00 Zone D 988.00 7,077.00 1,166.50 9,231.50 357,842.00 500,347.00 474,334.50 1,332,523.50 City of Spokane Zone A 1,005,174.00 1,095,426.00 1,114,700.00 3,215,300.00 Zone B 261,561.50 335,732.00 362,142.00 959,435.50 Zone C 0.00 0.00 0.00 0.00 Zone D 4,355.50 6,308.00 2,750,50 13,414.00 1,271,091.00 1,437,466.00 1,479,592.50 4,188,149.50 Spokane County Zone A 0.00 0.00 0.00 0.00 Zone B 0.00 0.00 0.00 0.00 Zone C 348,382.00 364,246.00 361,754.00 1,074,382.00 Zone D 1,652.00 1,116.50 0.00 2,768.50 350,034.00 365,362.50 361,754.00 1,077,150.50 Totals Zone A 1,005,174.00 1,095,426.00 1,114,700.00 3,215,300.00 Zone B 618,415.50 829,002.00 835,310.00 2,282,727.50 Zone C 348,382.00 364,246.00 361,754.00 1,074,382.00 Zone D 6,995.50 14,501.50 3,917.00 25,414.00 1,978,967.00 2,303,175.50 2,315,681.00 6,597,823.50 Zone A Hotels located in downtown Spokane with lodging revenues > $500,000. Zone B Hotels located in the cities of Spokane Valley and Spokane that are not located in downtown Spokane with lodging revenues > $500,000. Zone C Hotels located in unincorporated Spokane County that are not Zone A or B, and have lodging revenues > $500,000. Zone D Hotels located anywhere in the Spokane County TPA with revenues < $500,000 *`Per the Washington State Department of Revenue TPA rev \\SV-FS2\Users\mcalhoun\Budgets\2013\105 Rev and exp SPOKANE COUNTY TOURISM PROMOTION AREA (TPA)** 8/22/2012 Distributions for the years 2009 through 2011 2009 I 2010 I 2011 I Total CVB - Visit Spokane 1,300,000 1,664,187 1,657,500 4,621,687 Spokane Regional Sports Commission 325,000 467,257 460,001 1,252,258 United States Figure Skating 125,000 72,500 0 197,500 1,750,000 2,203,944 2,117,501 6,071,445 **Per the Spokane County Budget Office TPA dist 11 SV-FS2\Users\mcalhoun\Budgets12013\105 Rev and exp CITY OF SPOKANE VALLEY, WA 8/23/2012 Summary of TPA Fee and Hotel/Motel Tax Collected For the years 2009 through 2011 2009 I 2010 I 2011 I Total A City of Spokane Valley TPA 357,842 500,347 474,335 1,332,524 1 Hotel 1 Motel Tax 423,978 448,544 457,603 1,330,125 2 781,820 948,891 931,938 2,662,649 City of Spokane TPA 1,271,091 1,437,466 1,479,593 4,188,150 1 Hotel 1 Motel Tax 1,361,444 1,415,863 1,371,827 4,149,134 3 2,632,535 2,853,329 2,851,420 8,337,284 Spokane County TPA 350,034 365,363 361,754 1,077,151 1 Hotel / Motel Tax 381,730 395,489 397,030 1,174,249 4 731,764 760,852 758,784 2,251,400 1 -From Department of Revenue 2-From City of Spokane Valley 3-From City of Spokane CAFR-Fund#1590 4 -From Spokane County CAFR-Fund#126 CoSV TPA and 2% CITY OF SPOKANE VALLEY,WA Hotel/Motel Tax Receipts through- June Actual for the years 2003 through 2012 11SV-FS2lUserslmcalhounlTax RevenuelLodging Tax12 01 211 0 5 hotel motel tax 2003 I 2004 I 2005 I 2006 I 2007 f 2008 I 2009 I 2010 _ I 2011 2012 January 0.00 February 0.00 March 0.00 April 0.00 May 11,527.32 June 32,512.11 16,993.58 18,161.04 18,182.01 26,897.82 16,440.37 53,284.01 20,691.03 19,976.81 22,828.15 29,748.41 29,017.66 35,330.35 20,653.49 20,946.09 24,308.48 34,371.82 32,522.06 34,256.71 25,137.92 25,310.66 29,190.35 37,950.53 31,371.01 36,267.07 28,946.96 24,623.06 27,509.99 40,406.02 36.828.53 46,659.88 23,280.21 23,283.95 25,272.02 36,253.63 32,588.80 40,414.59 22,706.96 23,416.94 24,232.35 39,463.49 34,683.32 39,935.36 22,212.21 22,792.14 24,611.28 38,230.49 33,790.69 41,403.41 21,442.32 21,548.82 25,654.64 52,130.37 37,478.44 43,970.70 7/31/2012 2012 fo 2011 Difference cyo (770) (3.47%) (1,243) (5.46%) 1,043 4.24% 13,900 36.36% 3,688 10.91% 2,567 6.20% Collected to date 44,039.43 149,958.83 157,592.41 167,058.65 185,227.54 204,974.44 181,093.20 184,438.42 183,040.22 202,225.29 19,185 10.48% July 38,580.48 42,120.26 43,841.82 49,744.62 56,281.99 50,421.37 43,950.26 47,385.18 49,311.97 0.00 August 54,974.74 43,649.84 46,852.10 45,916.16 51,120.70 50,818.35 50,146.56 54,922.99 57,451.68 0.00 September 30,718.23 39,390.66 46,746.18 50,126.53 57,260.34 60,711.89 50,817.62 59,418.96 58,908.16 0.00 October 36,960.11 33,004.62 34,966.85 38,674.17 43,969.74 38,290.46 36,784.36 41,272.35 39,028.08 0.00 November 23,044.56 32,176.61 26,089.36 36,417.11 36,340.64 35,582.59 34,054.79 34,329.78 37,339.36 0.00 December 28,825.30 23,142.70 31,740.18 29,147.15 31,377.41 26,290.11 27,131.43 26,776.84 32,523.19 0.00 Total Collections 257,142.85 363,443.52 387,828.90 417,084.39 461,578.36 467,089.21 423,97822 448,544.52 457,602.66 202,225.29 Budget Estimate 419,000.00 380,000.00 436,827.00 350,000.00 400,000.00 400,000.00 512,000.00 380,000.00 480,000.00 430,000.00 Actual over(under)budg (161,857.15) (16,556.48) (48,998.10) 67,084.39 61,578.36 67,089.21 (88,021.78) 68,544.52 (22,397.34) (227,774.71) Total actual collections as a%of total budget 61.37% 95.64% 88.78% 119.17% 115.39% 116.77% 82.81% 118.04% 95.33% n/a %change in annual total collected n/a %of budget collected through June %of actual total collected through June 41.34% 6.71% 7.54% 10.67% 1.19% (9.23%) 5.79% 2.02% n/a 10.51% 39.46% 36.08% 47.73% 46.31% 51.24% 35.37% 48.54% 38.13% 47.03% 17.13% 41.26% 40.63% 40.05% 40.13% 43.88% 42.71% 41.12% 40.00% n/a Chart Reflecting History of Collections through the Month of June 250,000.00 dune =May ■April II March •February ■January 200,000.00 � i 150,000.00 100,000.00 k 50,000.00 4 - - 0.00 2003 1 2004 2005 2006 2007 2008 2009 2010 2011 2012 i Page 21 \\SV-FS2\Users\mcalhoun\Budgets\2013\Lodging Tax■LTAC calendar CITY OF SPOKANE VALLEY,WA 8/20/2012 Lodging Tax Advisory Committee Schedule for 2013 Lodging Tax Grants Calendar Leading Calendar Leading to 2013 Awards to 2012 Awards-Rnd#1 Wed 9/5/2012 City runs notice in newspaper,places on web site,and sends letters to Wed 8/31/2011 2012 award recipients and others agencies that may have expressed interest. Fri 9/28/2012 Grant proposals are due to City by 4pm(no late submittals will be Fri 9/16/2011 accepted). Fri 10/12/2012 Applications sent to Lodging Tax Advisory Committee for review. Fri 9/30/2011 Thur 10/25/2012 * 8:30 am Applicant presentations to Committee. Thur 10/13/2011 Tues 11/13/2012 Council Study Session Tues 10/25/2011 Admin Report: LTAC Recommendations to City Council Tues 12/11/2012 • Formal Council Meeting Tues 11/29/2011 City Council Motion Consideration: Approve LTAC Recommendations RCW 67.28.1817 requires that the City wait for a period of at least 45 days after the LTAC meeting before action can be taken by the City Coucil. * 12/11/2012 • 10/25/2012 47 days Revised DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of August 23,2012; 8:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings September 4,2012, Study Session Format,6:00 p.m. [due Mon,Aug 27] ACTION ITEM: 1.Motion Consideration: Sidewalk Infill Project Bid Award—Steve Worley (10 minutes) NON-ACTION ITEMS: 2. Outside Agencies: Presentations from Economic Development Orgs—Mark Calhoun (-60 minutes) 3. STA Presentation: Future Transit Planning& SV Corridor Potential Projects—Susan Meyer (15 minutes) 4. Proposed 2013 Property Tax Ordinances—Mark Calhoun (20 minutes) 5.Zoning Use Matrix—Scott Kuhta,Christina Janssen (20 minutes) 6. Truck Traffic Issues—Cary Driskell (15 minutes) 7. Piggybacking Interlocal w/Spokane County—Cary Driskell (15 minutes) 8.Advance Agenda (5 minutes) 9. Info Only: Sidewalk&Transit Stop Accessibility Project Update [*estimated meeting: 110 minutes] September 11,2012,Formal Meeting Format,6:00 p.m. [due Tues,Sept 4] Proclamation:National Fall Prevention Day (Sept 21) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance 12-021 Animal Shelters—Karen Kendall (15 minutes) 3.First Reading Proposed Ordinance 12-022 Amending Zoning Use Matrix—C. Janssen (15 minutes) 4.Motion Consideration: Sidewalk&Transit Stop Accessibility Project Bid Award—S.Worley(10 minutes) 5.Motion Consideration: Piggybacking Interlocal w/Spokane County—Cary Driskell (10 minutes) 6.Admin Report: Presentation of City Manager's Preliminary 2013 budget—Mike Jackson (15 minutes) 7.Admin Report: Outside Agencies: Presentations from Social Service Agencies—M.Calhoun(-70 min) 8.Admin Report: Advance Agenda (5 minutes) 9. Info Only: Sprague Appleway Corridor Environmental Assessment [*estimated meeting: 135 minutes] September 18,2012, Study Session Format, 6:00 p.m. [due Mon, Sept 10] 1.Advance Agenda (5 minutes) September 25,2012,Formal Meeting Format,6:00 p.m. [due Mon,Sept 17] 1.PUBLIC HEARING: Proposed 2013 Budget—Mark Calhoun (20 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Proposed Ordinance 12-022 Amending Zoning Use Matrix—C. Janssen (15 minutes) 4.First Reading Proposed Ordinance for Property Tax—Mark Calhoun (15 minutes) 5.Motion Consideration: Allocation of Funds to Outside Agencies—Mark Calhoun (20 minutes) 6.Admin Report: 2012 Budget Amendment—Mark Calhoun (20 minutes) 7.Admin Report: Advance Agenda (5 minutes) 8. Info Only: Department Reports [*estimated meeting: 85 minutes] October 2,2012,Study Session Format,6:00 p.m. [due Mon, Sept 24] 1.Advance Agenda (5 minutes) Draft Advance Agenda 8/23/2012 2:45:40 PM Page 1 of 3 October 9,2012,Formal Meeting Format,6:00 p.m. [due Mon Oct 1] 1. PUBLIC HEARING: Proposed 2013 Budget—Mark Calhoun (20 minutes) 2. PUBLIC HEARING: Proposed Amended 2012 Budget—Mark Calhoun (15 minutes) 3. Consent Agenda(claims,payroll,minutes) (5 minutes) 4. Second Reading Ordinance Proposed Property Tax—Mark Calhoun (10 minutes) 5.First Reading Proposed Ordinance Adopting 2013 Budget—Mark Calhoun (15 minutes) 6.First Reading Proposed Ordinance Amending 2012 Budget—Mark Calhoun (10 minutes) 7.Admin Report: Advance Agenda (5 minutes) [*estimated meeting: 100 minutes] October 16, 2012, Study Session Format, 6:00 p.m. [due Mon, Oct 8] 1.Advance Agenda (5 minutes) October 23,2012,Formal Meeting Format,6:00 p.m. [due Mon, Oct 15] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Ordinance Adopting 2013 Budget—Mark Calhoun (15 minutes) 3. Second Reading Proposed Ordinance Amending 2012 Budget—Mark Calhoun (10 minutes) 4.Admin Report: Advance Agenda (5 minutes) 5. Info Only: Department Reports [*estimated meeting: 35 minutes] October 30, 2012, Study Session Format, 6:00 p.m. [due Mon, Oct 22] 1.Advance Agenda (5 minutes) November 6,2012, Study Session Format, 6:00 p.m. [due Mon, Oct 29] 1.Advance Agenda (5 minutes) November 13,2012,Formal Meeting Format, 6:00 p.m. [due Mon,Nov 5] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: 2013 Fees—Mark Calhoun (20 minutes) November 20,2012—No Meeting.Thanksgiving Week November 27,2012—Possible no meeting, (NLC Conference in Boston,Nov 27—Dec 10) December 4,2012, Study Session Format, 6:00 p.m. [due Mon,Nov 26] 1.Advance Agenda (5 minutes) 2. Info Only: Department Reports(normally due for the Nov 27 meeting) December 11,2012,Formal Meeting Format, 6:00 p.m. [due Mon,Dec 3] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Proposed Resolution: Amending Fees for 2013 —Mark Calhoun (15 minutes) 3.Motion Consideration: Lodging Tax Allocation of Funds—Mark Calhoun (30 minutes) 4.Motion Consideration: Mayoral Appointments to Planning Commission,et al (15 minutes) 5.Admin Report: Advance Agenda (5 minutes) [*estimated meeting: 70 minutes] Draft Advance Agenda 8/23/2012 2:45:40 PM Page 2 of 3 December 18,2012, Study Session Format, 6:00 p.m. [due Mon,Dec 10] 1.Advance Agenda 2. Info Only: Department Reports December 25,2012.No meeting. Christmas week January 1,2013.No meeting. New Year's Day January 8,2013,Formal Meeting Format,6:00 p.m. [due Mon,Dec 311 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda (5 minutes) OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: ADA Transition Plan Arts Council Bidding Contracts(SVMC 3.—bidding exceptions) Budget Amendment,2012 Centennial Trail Agreement City Hall Analysis Contracts,Annual Renewals,histories,etc. Donation Policy Economic Development,Ad Hoc Committee Report Future Acquisition Areas Greenacres Trail Grant Interstate Signage IPad Cost Analysis Investment Accounts Manufactured Homes Nuisance, SVMC 7.05,Amendment Nuisance Compliance Amendments SVMC 17.100 Pedestrian/Bicycle Grant Program PEG Funds(Education) Prosecution Services Public Safety Contract,Proposed Amendment Revenue Policy,Cost Recovery Snow Plows,Discussion of Speed Limits(overall system) Stormwater Projects *time for public or council comments not included Draft Advance Agenda 8/23/2012 2:45:40 PM Page 3 of 3 MEMO TO: Mike Jackson, City Manager FROM: Rick VanLeuven, Chief of Police DATE: August 20, 2012 RE: Monthly Report July 2012 July 2012: July 2011: CAD incidents: 5,313 CAD incidents: 5,367 Reports taken: 1,907 Reports taken: 1,745 Traffic stops: 1,147 Traffic stops: 1,475 Traffic reports: 317 Traffic reports: 311 CAD incidents indicate calls for service as well as self-initiated officer contacts. Hot spot maps are attached showing July residential burglaries, traffic collisions, vehicle prowlings, and stolen vehicles. Also attached are trend-line graphs for 2009, 2010, 2011 and 2012: Citations, Spokane Valley Dispatched Calls, Self-Initiated Calls, Collisions, Persons Crimes, Property Crimes, and Sex Crimes. Also included is the July Crimes By Cities stats report. In 2011, we switched from UCR to NIBRS classification. As a result, certain crimes were broken down to their violation parts for NIBRS and each part is now counted. Consequently, comparing certain crimes before 2011 to crimes during or after 2011 is not possible using the graphs. The crimes that are impacted by the NIBRS classification changes and should not be compared to prior graphs include: Adult Rape, Assault,Forgery and Theft. ADMINISTRATIVE: Chief VanLeuven was appointed to the WASPC Accreditation Commission in early July. Chief VanLeuven has a very strong desire to continue his involvement with the accreditation program after leading the Spokane Valley Police Department to be the first and largest contract law enforcement agency in the state to achieve accreditation. As an active member of WASPC since 2007, he has consistently attended the accreditation committee and LEMAP committee meetings as well as participated as an LEMAP assessor. Page 1 Chief VanLeuven attended an Earthquake Study Presentation at the Fire Training Center in mid- July. The presentation was given by the United States Geographic Survey, who just completed a recent seismic assessment of the Spokane area as it relates to new information of ground deformation detected by satellite specific to the greater Spokane area. Presenters included representatives from Washington State Emergency Management Division, Federal Emergency Management Agency, Department of Natural Resources, and United States Geographical Survey. The FBINAA National Conference was held in Gaylord, Texas, at the end of July, which Chief VanLeuven attended. Conference topics included Traumas of Law Enforcement, Lone Wolf Terrorism: The Smadi Case, Leadership in Difficult Times, Cross Border Crime Problems: Guns, Drugs, and Smuggling, Surviving Media Challenges, Organizational and Operational Risk Management by Gordon Graham, as well as a briefing on Human Trafficking, Chief VanLeuven graduated from the FBI National Academy in 2009. COMMUNITY ORIENTED POLICING: S.C.O.P.E. participated in the following events during the month of July: D. Community Emergency Response Team (CERT) Training; D Safe Kids meeting; D. Operation Family ID; and, D. SCOPE Night at the Spokane Indians Game. July 2012 Volunteers Hours per station: Location #Volunteers Admire Hours L.E. Hours Total Hours Central Valley 15 949.5 126.0 1,075.5 Edgecliff 22 751.0 35.0 786.0 Trentwood 5 188.5 85.0 273.5 University 22 563.5 255,5 819.0 TOTALS 64 2,452.5 501.5 2,954.0 Volunteer Value ($21.62 per hour) $63,865.48 for July 2012 S.C,O,P,E. Incident Response Team (SIRT) volunteers contributed 70 on-scene hours (including travel time) in July, responding to crime scenes, motor vehicle accidents and providing traffic control. Of those hours, 41 hours were for incidents in Spokane Valley. Total July volunteer hours contributed by SIRT, including training, stand-by, response and special events is 542; year- to-date total is 3,786 hours. There were 37 reports of juveniles who ran away from their residence in Spokane Valley during the month of July 2012, 5 of which remain unsettled. Approximately one-third of the runaways were from group homes. Abandoned vehicles tagged by S.C.O.P.E. volunteers for impoundment in Spokane Valley in June totaled 17 and in July 20 with 6 and 5 respectively, vehicles eventually cited and towed. Twenty- Page 2 1 one hulks were processed in June and 11 hulks processed in July. During the month of July, a total of 63 vehicles were processed; the total for 2012 to date is 406. S.C,O.P.E. DISABLED PARKING ACTIVITY REPORT City of Spokane Valley #of # of Hrs # of Disabled # of # of Non - Vol, Infractions Warnings Disabled Issued Issued Infractions Issued January 7 120 13 0 0 February 5 150 19 0 0 March 11 194 21 0 0 April 9 139 16 0 0 May 7 127 13 19 0 June 8 110 5 0 0 July 10 134 26 0 0 Total 57 974 113 19 0 Spokane County # of # of Hrs # of Disabled #of # of Non - Vol. Infractions Warnings Disabled Issued Issued Infractions Issued January 5 24 6 0 0 February 5 74 0 0 0 March 5 29 1 0 0 April 8 80 0 0 0 May 6 67 2 2 0 June 7 21 1 0 0 July 8 45 1 0 0 Total 44 337 11 2 0 OPERATIONS: Operation Red Light - On a Tuesday afternoon in early July, law enforcement officers raided numerous locations across Spokane County, one of which is in Spokane Valley, in an operation dubbed "Red Light," to crack down on prostitution in local massage parlors. The search warrants were conducted based on a 12 to 14-month investigation into prostitution, promoting prostitution, money laundering, criminal profiteering and controlled substances. The simultaneous raids took place at noon at eight spa locations in Spokane and six homes, including one in Moses Lake, by 200 law enforcement officers from multiple agencies including the Airway Heights Police Department, Kalispel Tribal Police, Washington State Gambling Commission, Homeland Security Investigations, US Border Patrol. United States Marshals, Spokane County Sheriffs Office, Spokane Valley Police Department, Spokane Police Department, Liberty Lake Police Department Page 3 and the Cheney Police Department. The owners of five of the spas were taken into custody and numerous items were seized as evidence. One only had to look at the sign at the Far East Oriental Spa in the City of Spokane that directs customers to the "private" entrance at the back of the store to know what was going on inside. Investigators say the Far East Oriental Spa, along with seven others across the city, was a front for prostitution, something some persons have known about for years. Fourteen months ago, some of the women tried to set up shop inside the Northern Quest Casino, but the Kalispel Tribal Police caught on quickly and turned to the Airway Heights Police Department's for help to get the prostitutes out of the casino. At that point, Chief Lee Bennett's department took over as the lead agency in the investigation. In addition to raiding the eight spas, investigators also raided the spa owners' homes to seize their properties as the proceeds of the prostitution rings. "We're taking items both for criminal profiteering through ill-gotten gain as well as evidentiary items that we are seizing and storing in property rooms," Chief Bennett said. He added that more than 200 women were involved in prostitution and illegal activities with the spas, with most of the women being in their 20's to 40's. There is also the possibility that underage girls were used, according to Bennett. Woman Assaulted During Morning Walk-- In early July, at approx. 2:30 a.m., Spokane Valley Sheriffs Deputies responded to the 4800 block of East Gloria Lane on a suspicious person call. The homeowner told deputies that she was awakened when she heard someone knocking on her back window. The homeowner called 9-1-1 and waited with her two children while deputies responded to the area. Sheriffs Deputies checked the area, but were not able to locate the suspect. At 3:45 a.m. the homeowner's husband came home from work and found a naked black male standing in their front yard. Deputies were still in the area when the homeowner called 9-1-1, but were unable to locate the suspect. At 5:15 a.m., a woman taking her morning walk was assaulted near the area of 17th and Carnahan Road. The victim told deputies a naked black male approached her, attempted to take her watch from her, threw her to the ground and partially drug her down an embankment. After a brief struggle, the victim was able to get away from the suspect. The female victim was injured during the struggle. The victim said the suspect had an athletic build and had some type of tattoo on his right shoulder. The victim said the suspect should have scratches on his chest and arms from the altercation. Citizens are asked to call 9-1-1 with any information about this incident. Spokane Valley Sheriff's Deputies Catch Burglars — In early July, Spokane Valley Sheriffs Deputy R. Smith responded to the 3500 block of South McDonald Road reference a residential burglary. Deputy Smith contacted the homeowner who told him that he had left his house at about 10:45 a.m. and when he and his daughter returned at about 2:00 p.m., he found his back slider door partially open. The homeowner also noticed all the bedroom doors were open and that his bedroom had been ransacked. The homeowner walked out the front door, saw a 20-year-old male walking northwest from his backyard, and yelled at the male to stop, but the male suspect ran from the scene. The homeowner thought the suspect possibly had a weapon because he had a handgun secure in his bedroom and he saw the suspect holding his waistband area while running. The homeowner later realized his handgun had been stolen along with several .50 and $1.00 coins. When the homeowner returned to his residence, his daughter told him after the male suspect ran, a silver truck sped off from the neighborhood in the same direction the male suspect was dinning. Spokane County Sheriffs Deputy J. Depriest had responded to the scene and heard the direction the male suspect and the 25-year-old driver of the suspect vehicle had fled. He positioned himself near the area of 40th and Woodlawn Road and about that time, a vehicle matching the suspect Page 4 vehicle's description turned at a "T" intersection near Deputy Depriest. Deputy Depriest followed the vehicle for a short distance and when a Spokane Valley Corporal joined him, they stopped the vehicle. Deputies conducted a felony stop on the vehicle. Sheriff K9 Ekko and his handler cleared the vehicle for other passengers. While clearing the vehicle, Ekko's handler saw a handgun under the front passenger seat. The victim came to the scene and positively identified the handgun as the one stolen from his residence. After both suspects were placed under arrest, the jewelry and coins taken from the victim's residence were located in their pockets. Some of these items had the homeowner's name inscribed on them and were also positively identified by the homeowner. There were also additional coins, jewelry, and watches recovered in the possession of the first suspect, photographs of which are on the SVPD's Facebook page in an attempt to locate the owners. Both male suspects were both booked into the Spokane County Jail on the charge of 1st Degree Burglary. Party in Spokane Valley Erupts in Gunfire — In mid-July at approximately 0450 a.m., Spokane Valley Sheriff's deputies responded to a shooting call near the 15000 block of East Mission. When deputies arrived, assisted by the Washington State Patrol and Liberty Lake Police, they observed several people at the location. They were told a fight broke out during a party at the location, one of the males involved started firing a pistol, and that individual left in a vehicle prior to the deputy's arrival. Within minutes, deputies who were responding to the scene, observed a vehicle matching the description of the suspect's vehicle in the area of Pines and Cherry Road. They stopped the vehicle at Pines Road and Maribeau Parkway and detained the two male occupants. Spokane County Sheriff's Office Major Crimes detectives were called to the scene to assist with the investigation, during which information was gained that identified a 24-year-old as the suspect who fired the pistol. The male was arrested and transported to the Spokane County Sheriff's Office where he was booked for First Degree Assault with a Firearm, a felony. One person sustained a cut or cuts to his hand from broken glass during the fight, but no one was injured by the gunfire. The firearm, a semi automatic, .45 caliber Sig Sauer was recovered at the scene of the party. Man Stabbed with a Sword — In mid-July at approximately 9:50 p.m., Spokane Valley Sheriff's deputies responded to a report of a stabbing in the 19000 E. Marlin Drive. When deputies arrived, they found a 40-year-old male lying in the front yard with a stab wound to his abdomen, During the initial investigation, it was reported the incident started when the male who has been staying with his 58-year-old mother was confronted by her about stealing money. As the argument continued, a 58-year-old male who also lives at the residence, entered into the confrontation. The argument became physical between the two males and escalated to the use of a pipe by the younger male and a sword by the older male. The older male was not at the location when deputies arrived, but they were able to contact him by phone. He voluntarily returned to the residence and was interviewed after he was informed of his rights. He admitted he stabbed the younger male with a sword because he feared for his life. He stated the younger male stuck him several times in the face with a metal coat hook and a white pipe, which he explained he was able to disarm him of by hitting the pipe out of his hand. The older male told deputies when the younger male returned with another pipe, he feared for his life and picked up the sword which he keeps in his room. The younger male hit the older male in the face with the pipe and that's when he pointed the sword at the younger male, stabbing him as he tried to push him out of his room. The younger male, who was transported to a local hospital for his wound, told deputies in an initial brief statement that the Page 5 older male charged him and he tried to hold him to the ground. He stated his mother pulled him off of the older male but the male attacked him again. The younger male said he tried to leave the residence but the older male grabbed a sword and stabbed him in the stomach. The investigation is on-going and no arrests have been made to date. Homeowners Awakened By Stranger Inside Home — In late July, at about 2:30 a,m., Spokane Valley Sheriffs Deputies responded to a residential burglary call near the area of 1000 N. Progress Road. The 88-year-old homeowner told 9-1-1 that she was awakened by a noise at her front door, After the noise stopped, she got out of bed to get a drink of water. As she walked through her living room, she saw an adult male standing inside her house by the front door. The homeowner screamed for her son, who confronted the 21-year-old male suspect. The homeowner's son asked the male suspect what he was doing and the suspect replied, "What do you mean? I am not trying to start anything here." The homeowner's son told the male suspect to leave and watched as he walked to the front yard of their neighbor's yard. Neither the homeowner nor her son had ever seen the male suspect before. Spokane Valley Deputy N. Bohanek and Corporal B. Gilbert arrived on scene and Iocated the male suspect in the neighbor's front yard. After Deputy Bohanek spoke with the victims, the male suspect was placed under arrest for Residential Burglary. Due to the male suspect's high level of intoxication, Deputy Bohanek chose not to ask him any questions about the incident and booked into Spokane County Jail on the charge of Residential Burglary as well as a no-bail DUI warrant. "Sleepy" Driver Arrested For Drug Possession — In late July, at about 1:15 p.m., Spokane Valley Corporal J. Shover responded to the area of 27th and Skipworth Road reference possible drug activity that had been reported by a citizen. Corporal Shover located a Ford Ranger parked on 27th Avenue and could see the driver slumped over in the driver's seat. Corporal Shover approached the vehicle and saw the 39-year-old driver was either passed out or sleeping in the driver's seat. Corporal Shover saw the keys were in the ignition, heard the stereo playing loudly and also saw what appeared to be a drug kit in the center console of the truck, Corporal Shover was able to see a clear glass pipe containing a white residue, a small baggie containing a white crystal substance and a plastic straw. Corporal Shover was able to see the male was breathing and also noticed he was sweating profusely. Deputy T. Jones arrived on scene and they were able to wake up the male suspect. Corporal Shover had the male suspect exit the vehicle and told him he was able to see what appeared to be methamphetamine inside his truck. The male suspect confirmed to Corporal Shover it was in fact methamphetamine and that he had just used it. He also told Corporal Shover he was "stupid" for using the drug. Using a field test kit, the white crystal substance showed a positive indication for the presence of methamphetamine. The male suspect was booked into the Spokane County Jail on the charge of Possession of a Controlled Substance, methamphetamine. Steeplechaser Arrested After Foot Pursuit— In late July, at 6:30 p.m., Spokane Valley Sheriffs Deputies responded to the area of 12900 E. Olive Avenue on a "wanted subject" call. Dispatch advised Deputy D. Powers that a witness called to report a 21-year-old male was in a back yard at the Olive Avenue address. Deputy Powers confirmed the male had an active Department of Corrections warrant for his arrest prior to his arrival. Deputy Powers had several prior contacts with this male and knew he had a history of running from the police. Therefore, Deputy Powers Page 6 requested assistance and four additional Spokane Valley Deputies and two Liberty Lake Officers responded to the scene to assist in apprehending the male suspect. The witness, who was the homeowner, told Deputy Powers that the male suspect was sitting on his back porch with his girlfriend. The homeowner gave Deputy Powers permission to enter his yard and as he walked around to the backyard, Deputy Powers immediately recognized the male suspect sitting on the back porch. Deputy Powers told the male he was under arrest and the male immediately leaped from his chair and ran into the house. Deputy Powers ran around the house and heard other deputies say the male was running west on Olive Avenue. The male suspect was later caught by Deputy Wells and two Liberty Lake Officers in a backyard on Olive Avenue. After further investigation, Deputy Powers determined the male suspect had run through six separate yards, jumping fences during his attempted escape. He also ran through a garage during his short escape attempt. When Deputy Powers spoke with the male suspect, he said he was sorry, that he should not have run and that he was "just being stupid." The male suspect was booked into the Spokane County Jail on six counts of 2nd Degree Criminal Trespass, one count of 1st Degree Criminal Trespass, Resisting Arrest and the Department of Corrections warrant. Help Needed In Identifying Robbery Suspect - On a Tuesday morning, in late July, at about 12:45 a.m., a cashier working at Wal-Mart on East Broadway Avenue in Spokane Valley saw a white male walking towards the exit doors of the store with what appeared to be a large bulge in his sweatshirt. As the cashier approached the male, he ran towards the exit doors at the west end of the building. The exit doors were locked, so the male turned and ran at the cashier. The suspect head-butted the cashier, continued running and eventually exited the store out a fire exit. The suspect dropped several stolen items he had concealed under his sweatshirt inside the store. A photograph of the suspect from this incident has been posted on SVPD's Facebook page. Anyone with information is asked to contact Detective Jack Rosenthal at 509-220-6424 or at 509-477- 3186. Water Safety on the Spokane River - Numerous persons lost their life on the Spokane River in July. None were wearing life jackets. Please remember a lifejacket must be worn in moving water on most parts of the Spokane River, regardless of age, unless you are actively swimming. Even though it is hot outside, the temperature of the river Iast month was cold and the current in some areas can be deceptive. This cold water and current can easily cause the best swimmers to have difficulty and wearing a lifejacket may make the difference. "Wearing a life jacket is not just a legal issue, it's a lifesaving issue," said Deputy Craig Chamberlin, public information officer for the Spokane County Sheriff's office, "It's better to be smart about what you're doing and plan for the worst case scenario instead of having a bad situation arise." To help remind residents that a lifejacket must be worn in moving water on most parts of the Spokane River, the Sheriff's Office, in partnership with Spokane Valley Police deputies, conducted a roving patrol of the river on the last Saturday in July, and cited residents who failed to wear a lifejacket, a $76 fine. The emphasis began at the state line and continued to the Centennial Trail bridge just west of Plantes Ferry Park. It was picked up again at People's Park and continued west, ending at Plese Flats. xxk*****xxa,'exs*** Page 7 2012 JULY CRIME REPORT To date: Yearly totals: Jul-12 Jul-11 2012 2011 2011 2,010 2009 2008 2007 2006 2005 BURGLARY 101 94 549 613 1027 936 725 753 584 714_ 744 FORGERY 74 41 473 250 593 341 297 354 365 334 464 MALICIOUS MISCHIEF 183 152 987 787 1566 1183 1245 893 1,265 1,122 904 NON-CRIMINAL 13 8 68 121 160 917 892 944 839 811 749 PROPERTY OTHER 105 101 607 625 1126 837 933 828 890 982 1,154 RECOVERED VEHICLES 36 32 239 178 416 365 187 319 343 403 333 STOLEN VEHICLES 51 42 305 280 566 496 298 496 478 711 603 THEFT 216 215 1492 1419 2512 2365 2162 1,846 1,881 1,888 2,256 UIOBC 0 0 2 0 0 3 4 4 8 11 8 VEHICLE OTHER _ 11 16 141 31 195 3 5 7 3 3 5 VEHICLE PROWLING 86 128 563 791 1491 1395 920 1069 682 937 958 TOTAL PROPERTY CRIMES 876 829 5,546 5,058 9,615 8,852 7,668 7,513 7,338 7,916 8,178 ASSAULT 95 93 585 550 963 895 927 869 853 846 894 DOA/SUICIDE 26 15 155 _ 132 213 188 210 269 221 167 159 DOMESTIC VIOLENCE 64 40 324 477 714 1297 1226 1063 674 736 762 HOMICIDE 0 0 2 3 3 1 3 3 1 5 1 KIDNAP _ 1 0 10 8 15 16 21 16 23 22 35 MENTAL 29 22 166 152 253 289 310 360 350 425 425 MP 14 17 78 73 125 128 115 95 83 88 97 PERSONS OTHER 305 230 1812 1249 2484 16.92 1621 1,354 1,337 1,159 1,256 ROBBERY 12 9 48 69 98 68 75 71 60 58 56 TELEPHONE HARASSMENT 8 17 116 87 162 153 159 95 73 83 92 TOTAL MAJOR CRIMES 554 443 3296 2767 4997 4727 4,667 4,195 3,875 3,589 3,777 ADULT RAPE 10 3 55 28 67 44 35 44 43 29 39 CHILD ABUSE 3 2 15 83 89 115 159 148 104 78 101 CUSTODIAL INTERFERENCE 30 21 100 130 184 206 157 86 92 105 88 SEX REGISTRATION 0 0 6 0 2 1 2 3 4 3 6 INDECENT LIBERTIES 1 _ 1 12 10 17 _ 8 10 11 18 15 9 CHILD MOLESTATION 0 0 0 19 19 47 35 66 _ 46 69 67 CHILD RAPE 1 10 17 23 28 35 39 31 62 35 RUNAWAY 39 45 368 299 510 490 440 369 295 309 311 SEX OTHER 7 2 24 39 56 215 211 179 194 203 181 STALKING 1 0 18 8 19 18 15 21 17 17 27 SUSPICIOUS PERSON 46 39 251 186 341 215 175 142 152 177 244 TOTAL SEX CRIMES 140 _ 114 859 786 1294 1387 1271 1,108 _996 1,067 1,108 DRUG 20 48 246 318 519 541 670 838 807 6.65 891 ITF OTHER 0 0 0 2 2 2 1 0 1 0 0 TOTAL ITF 20 48 246 320 521 542 671 838 808 665 891 TOTAL TRAFFIC REPORTS 317 311 2274 2001 3569 3081 3,183 3,811 3,800 3,345 2,403 TOTAL REPORTS RECEIVED 1,907 1,745 12,221 10,932 19,996 18,589 17,460 17,465 16,817 16,582 16,357 n • arneL ! =wiramanzame per. -r■wirmw=Mt -7�I�rr 8uckcyc � wow or I mega ra- iaRts -wawa miguywaral aM tiJGill ■E �! EEM A29∎11 V yp. 7Ml �MIMt riA rhi ,� _ m `is■rgCL�1 a" ■4=■►r mp'Rmma ' mom immilwasoq s ■gym mlikpppmlw ■�,■lm :■ ■ aroma ,...-wrzuntagrio . ■■�aa�a�— Resodentia8 6urg9aries 0 1 2 Low Medium ® High la. utl■I .411l111Mii/7 : a �li�n� r., 111 '�■rr.s 1�s• 13 war Iuse ir`�u :ir i tt OE= I_u.u. I MT z- IFIMM .-lSiJa1G.Nap imma I ea :N�� III�i■F1'� F71E" i a r p��r—�a�■�r�rr+wa�� r- � ..�■�—■e 41 MO- MIRY • � '�■■Iha� I<�iY'..l1NN�'�®R CL' ■1 �p7 � ,.� 1 7+► ILi ter.. 'i:'' �I�:ri�"iP . MA E u,li � —ENV .� / ■►�7Va- OEMM �1�w__`�,-'��',�. ,U'Vi,U ■=IFS 1 V 1,d ` a ji1 -"�'�• 1 5p my Traffic Collision Hotspots E1111i1+ NIjGI:�ji Ihii11111 glowz•31.-11 op. fll� Ii:1�1r 1. 8th 25th K I0 L a Corkery 41) 0 0.5 I miles L t J Ste t •r nd 2012 June & July Stoned VeH c e Hotspots St wv■ew Stolen Vehicles o 1 0 2 3 Low ® Medium ® High Map Produced: 08 Aug 2012 >rFII1. , r:: rn�RaIwomnaw71 r��r mmoinhmma immuiariewim I�t nd Cw ew 3 25th I0 S Corker C 4 0.5 I Miles I r i Grt ry wn 2Ol2 Vehicle Prowling 0 1 2 0 3 - Low _ Medium ® High u!y Vehicle Prowling Hotspots Map Produced: 08 Aug 2012 Spokane Valley Sex Crimes JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -.-2009 --K-2010 -0-2011 - -2012 2500 2000 1500 1000 500 Charge Count from }TCckets: Spokane VaOLey JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0-2008 -U-°2009 -34E-2010 ^0-2011 -0-2012 4000 3500 3000 2500 2000 1500 1000 500 Spokane Valley Dispatched Cal➢s JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC X2009 -W-2010 -0-2011 --0-2012 300 250 200 150 100 50 SPOKANE VALLEY TRAFF C COLUS0ONS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -f-2009 -A-2010 -0-2011 x-2012 400 350 300 250 200 150 100 50 0 Spokane VaNey Person Crimes JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -M-2009 -X-2010 -0-2011 x•2012 Spokane Valley Property Crimes 1000 900 800 700 600 - 500 - 400 300 200 100 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0-2009 -W-2010 -2011 X2012 3500 3000 2500 2000 1500 1000 500 0 Spokane ValBey Se&f M bated hucodents JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -M-2009 -*-2010 -0-2011 2012 2012 JULY CRIMES SY CrrIES 8/6/2012 AH CH DP FC FF LAH LL ML MW RF SCO SPA SPK SV I WAV Total BURGLARY 7 0 4 0 0 0 4 4 4 0 99 0 1 101 0 224 FORGERY 1 0 1 1 0 0 2 5 1 1 73 0 0 74 0 159 MAL MISCHIEF 3 0 7 0 0 0 3 5 3 0 108 0 0 183 0 312 NON-CRIMINAL 0 1 1 0 0 0 0 0 0 0 2 0 10 13 0 27 PROP OTHER 36 0 3 0 1 0 15 1 3 0 73 0 13 105 0 250 RCRVD VEH 0 0 3 0 0 0 0 0 0 0 28 0 4 36 0 71 STL VEH 0 0 4 0 0 0 0 0 1 0 39 0 4 51 0 99 THEFT 18 0 10 1 0 0 8 3 3 2 143 0 2 216 0 406 UIBOC 0 0 0 0 0 0 0. 0 0 0 0 0 0 0 0 0 VEH OTHER 0 0 1 0 0 0 0 0 0 0 24 0 0 11 0 36 VEH PROWL 7 0 4 0 1 0 3 2 1 0 73 0 0 86 0 177 TOTAL PROPERTY CRIMES ASSAULT 72 1 38 2 2 0 35 20 16 3 662 0 34 876 0 1,761 6 0 3 0 0 0 1, 10 4 1 58 0 5 95 0 183 DOA/SUICIDE 4 0 0 0 0 1 1 0 0 0 22 0 1 26 0 55 DV 7 0 1 0 0 0 5 4 0 1 51 0 2 64 0 135 HOMICIDE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 KIDNAP 0 0 0 0 0 0 0 1 0 0 0 0 0 1 0 2 MENTAL 2 0 1 0 0 0 1 2 2 0 12 0 3 29 0 52 MP 1 0 0 0 0 0 0 0 0 0 6 0 0 14 0 21 PERS OTHER 10 0 19 0 1 0 22 9 9 1 196 1 16 305 0 589 ROBBERY 1 0 0 0 0 0 0 0 1 0 4 0 1 12 0 19 TEL-HARASS 0 0 0 0 0 0 0 0' 0 0 16 0 0 8 0 24 TOTAL Y1.1.JOR CREMES 31 0 24 0 1 1 30 26 16 3 365 1 28 554 0 1,080 ADULT RAPE 0 1 0 0 0 0 0 0 0 0 4 0 1 10 0 16 CHILD ABUSE 0 0 0 0 0 0 0 0 0 0 3 0 1 3 0 7 CUST INTFER 0 0 2 0 0 0 0 0 0 0 14 0 0 30 0 46 SEXREGISF 0 0 0 0 0 0 0 0, 0 0 0 0 2 0 0 2 IND LIBERTY 0 0 0 0 0 0 0 01 0 0 2 0 0 1 0 3 MOLES/CHILD 0 0 0 0 0 0 0 0, 0 0 0 0 0 0 0 0 RAPE/CHILD 0 0 0 0 0 0 0 0 0 0 0 0 0 3 0 3 RUNAWAY 1 0 4 0 0 0 1 2 0 0 28 0 0 39 0 75 SEX OTHER 1 0 1 0 0 0 1 0 0 0 5 0 1 7 0 16 STALKING 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 2 SUSP PERSON 5 0 0 0; 0 0 12 2 1 0 25 0 5 46 0 96 TOTAL,SE\CRIMES DRUG 7 1 7 0 0 0 14 4 1 0 81 0 11 140 0 266 3 0 0 0 0 0 1 0 0 0 18 0 4 20 0 46 ITT OTHER 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL ITF TOTAL TRAFFIC TOT:kI. REPORTS RECEIVED 3 0 0 0 0 0 1 0 0 0 18 0 4 20 0 46 12 0 13 0 1 0 8 9 9 2 177 0 69 317 0 617 125 2 82 2 4 1 88 _ 59 42 8 1,303 1 146 1,907 0 3,770 8/6/2012 Spokane Walley' MIMIC WORKS DEPARTMENT MONTHLY REPORT July 2012 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION O Emergency After Hours Call-out — Senske O Engineering Services Support—Agreements with private engineering firms • Landscaping Contract —Ace Landscaping o Litter and Weed Control — Spokane County Geiger Work Crew e Solid Waste - Regional Solid Waste Interlocal • Street Maintenance — 2011 Signal, Sign & Striping County Interlocal o Street Sweeping —AAA Sweeping o Street and Stormwater Maintenance and Repair contract —Poe Asphalt Paving Inc. o Street Maintenance (Pines & Trent) —WSDOT Interlocal O Storm Drain Cleaning Contract —AAA Sweeping WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/ http:llwww.ecy.wa.govl programs lwgltmdl/spokaneriverldissolved oxygenlstatus.html http://www.spokanecounty.orql util itiesANaterReclamation lcontent.aspx?c=2224 and http://www.spokaneriverpartners.com/ REGIONAL SOLID WASTE SYSTEM Solid Waste Governance Task Force has completed a draft Interlocal Agreement for a Regional Solid Waste Management Alliance Agreement. The County will schedule a new Alliance meeting in early 2012 as a result of changes at the City of Spokane. STREET MASTER PLAN Council approved the Pavement Management Plan Update for 2011 at their March 27, 2012 meeting. An Admin Report was also provided at this meeting on Pavement Management Funding Options. Council funded $2.8 million for 2012 Street Preservation Projects. The Phase 1 project was bid and awarded for $732,880, the University Road Overlay project was bid and awarded for $226,481, the Phase 2 project was designed and currently out to bid, and the design began on the Sprague Ave (Park to Thierman) Project. CAPITAL PROJECTS (See attached Capital Projects Spreadsheet) Valley Corridor EA A final Environmental Assessment document for the Valley Corridor Project is due by 9/30/2012. Staff proposes to prepare a document stating the locally preferred alternative is the No Build alternative (i.e., no extension of Appleway Avenue east of University Road). STREET & STORMWATER MAINTENANCE ACTIVITY The following is a summary of Public Works/Contractor maintenance activities in the City of Spokane Valley for July 2012: *Information in bold indicates updates 1 Street and Stormwater Maintenance Items: o Poe Asphalt Maintenance Contract: Asphalt patching and stormwater repairs continue throughout the City. o Geiger crew continues dryland grass mowing and garbage pickup on arterials, swales and rights of way throughout the city. • Pothole patching. ® AAA Sweeping is continuing with arterial sweeps and residential sweeping. o AAA Sweeping cleaning stormwater structures on arterials. ST©RMWATER Stormwater Capital Improvement Projects 1. Sprague Avenue, Park to 1-90 swale protect — Project to install bio-infiltration swales to replace existing faulty drainage system and improve aesthetics. See project notes under Project#163. 2. Stormwater Decant Facility — Continuing work on partnership with WSDOT to build and use a facility to deal with street waste from catch basins and drywells at their Pines and Montgomery Maintenance Yard. Council approved on July 31, 2012 for staff to proceed with drafting an inter-local agreement with WSDOT and with proceeding with an RFQ for a consultant to help with the site location and design work. 3. 14th Avenue, west of Carnahan — Project to repair ongoing roadside erosion problems due to stormwater runoff and eliminate a direct discharge to surface waters of the State. Preliminary design concepts have been completed. Design work was expanded to include work from Custer to Carnahan. Proceeding with design concept of curb and gutter to contain flows causing erosion. Planning neighborhood outreach for early Fall. 4, 13ettman/Dickey Culvert/Ditch re-establishment — Project to improve conveyance of stormwater from 14th to 111h. Site survey and geotechnical work completed, consultant finishing final designs. 5. New Small Works projects for 2012 to repair, replace or improve problems on the stormwater list are being designed. This year's projects will improve drainage at Pines near Alki and Dishman-Mica near Appleway. • Under round In'ection Control UIC Assessment - Staff continues work on compliance requirements for the City's 7,350 drywells (UICs) and performing required assessments by February 2013. o Ecology Grant Status - 2011/2012 — Ecology has notified staff of an additional $50k of "pass-through" grant funding that will be available to the City in 2012. The City used this money to help with annual Spring Sweeping activities. © Ecology 2012 Draft Municipal Stormwater General Permit The City received notice of the new municipal stormwater permit from the Washington State Department of Ecology on July 31, 2012, effective date will be August 1, 2014. Stormwater staff will start analyzing impacts to the City from the new permit requirements. "information in bold indicates updates 2 SEWER PROJECTS • 2011 STEP sewer projects — Carry over Green Haven 'C' (NE Area) — Carryover to 2012 to begin April 9. Barker Rd. & Broadway (West) to approx. Appleway and Alki, approx. 300' w/o Barker to Michigan Rd. Project complete, all paved out, crews working on shoulderingfpunchlist items. • W. Ponderosa STEP — Road repair on 48th & Sundown Ct Council approved an MOU with Spokane County for the repair of 48th Avenue and Sundown Court. The county will be doing the topographic survey and preparation of design for the repairs and after approval from the city, the city will bid the project and manage the construction. TRAFFIC • HSIP Grant The Highway Safety Improvement Program grants were due October 28. Staff prepared applications to widen SR 27 at Grace Avenue, to make operational improvements to Argonne Road, and for citywide safety improvements such as upgrading regulatory signs and installing countdown pedestrian signal heads. Noticed was received that all projects applied for were funded. GRANT APPLICATIONS New Call for Projects • SRTC Call for Projects SRTC issued a Call for Projects on July 2. This is for federal Surface Transportation Program — Urban (STP(U)) funds. Staff prepared a list of potential projects and presented it to council for approval to submit grant applications. Council approved the list of projects. An estimated $22.5 million will be available for local projects. • TIB Call for Projects The state Transportation Improvement Board (TIB) issued a 2012 Call for Projects. Staff reviewed the program criteria and presented a proposal to council to submit one application for the Sullivan Road West Bridge Replacement Project, which council approved. `Information in bold indicates updates 3 tib i Malley- Jul -12 Road Projects 0069 Park Rd Recon.#2 Brdwy& Ind.SRTC06-12 0123 Mission Ave- Flora to Barker 0141 Sullivan & Euclid PCC 0142 Broadway @ Argonne/Mullan Traffic Projects 0159 University Road Overpass Study Other Projects 0145 Spokane Valley-Millwood Trail 0148 Greenacres Trail-Design 0161 Balfour Park Purchase FHWA-STP(U) FHWA-STP(U) FHWA-STP(U) FHWA-STP(U) Knutson Aldworth Amsden Knutson FHWA-CMAQ Note FHWA-STP(E) DOE-EECBG City Aldworth Aldworth 10/03/11 09/30/12 11/15/12 06/15/12 90 5 18 10 12/01/13 0 02/15/13 09/20/12 0 20 0 N/A N/A N/A N/A N/A N/A N/A N/A $ 352,002 $ 517,919 $ 175,260 $ 276,301 $ 250,000 $ 745,000 $ 52,000 Design Estimated Total Project Complete %Complete Construction Project # Design Only Projects Funding Manager Date PE Completion Cost Road Projects 0069 Park Rd Recon.#2 Brdwy& Ind.SRTC06-12 0123 Mission Ave- Flora to Barker 0141 Sullivan & Euclid PCC 0142 Broadway @ Argonne/Mullan Traffic Projects 0159 University Road Overpass Study Other Projects 0145 Spokane Valley-Millwood Trail 0148 Greenacres Trail-Design 0161 Balfour Park Purchase FHWA-STP(U) FHWA-STP(U) FHWA-STP(U) FHWA-STP(U) Knutson Aldworth Amsden Knutson FHWA-CMAQ Note FHWA-STP(E) DOE-EECBG City Aldworth Aldworth 10/03/11 09/30/12 11/15/12 06/15/12 90 5 18 10 12/01/13 0 02/15/13 09/20/12 0 20 0 N/A N/A N/A N/A N/A N/A N/A N/A $ 352,002 $ 517,919 $ 175,260 $ 276,301 $ 250,000 $ 745,000 $ 52,000 Road Projects 0005 Pines/Manfield,Wilbur Rd to Pines 0146 24th Ave Sidewalk Adams to Sullivan 0155 Sullivan Rd W Bridge Replacement#4508 0156 Mansfield Ave Connection TIB-UCP TIB-SP FHWA-BR FHWA-CMAQ Knutson Knutson Aldworth Knutson 05/23/08 08/31/12 12/01/13 05/01/13 100 75 2 0 95 0 0 0 09/30/12 10/31/12 12/31/15 12/31/13 $ 6,626,700 $ 292,000 $ 1,000,000 $ 1,026,000 Estimated Total Project Proposed %Complete Construction Project # Design &Construction Projects Funding Manager Bid Date PE I CN Completion Cost Road Projects 0005 Pines/Manfield,Wilbur Rd to Pines 0146 24th Ave Sidewalk Adams to Sullivan 0155 Sullivan Rd W Bridge Replacement#4508 0156 Mansfield Ave Connection TIB-UCP TIB-SP FHWA-BR FHWA-CMAQ Knutson Knutson Aldworth Knutson 05/23/08 08/31/12 12/01/13 05/01/13 100 75 2 0 95 0 0 0 09/30/12 10/31/12 12/31/15 12/31/13 $ 6,626,700 $ 292,000 $ 1,000,000 $ 1,026,000 Street Preservation Projects 0115 Sprague Ave Reconstruct- E'grn to S'van 0160 Evergreen -16th to 32nd Reconstruction 0162 2012 Street Preservation Traffic Projects 0060 Argonne Road Corridor Upgrade (SRTC 06-3 0061 Pines(SR27) ITS Improvements (SRTC 06-2 0133 Sprague Ave ITS Stormwater Projects 0150 Sullivan Rd Bridge Drain Retrofit 0163 Sprague Ave_Swale Upgrade, Park to 1-90 Other Projects 0149 Sidewalk Infill 0154 Sidewalk&Transit Stop Accessibility TIB-UCP DOE-EECBG City FHWA-CMAQ FHWA-CMAQ FHWA-CMAQ Fisch Aldworth Aldworth Knutson Knutson Knutson Dept of Ecology Aldworth Dept of Ecology Jenkins FHWA-CMAQ Amsden STA-FTA/NF Amsden 03/16/12 100 60 04/20/12 100 33 05/18/12 45 10 01/11/13 95 08/31/12 95 09/14/12 95 12/01/12 09/30/12 12/31/12 O 08/31/13 0 11/15/12 O 04/30/13 $ 3,933,865 S 956,303 $ 1,290,636 $ 1,833,121 $ 768,121 06/15/12 25 0 12/31/12 $ 237,375 08/03/12 95 0 06/30/13 $ 2,601,242 08/03/12 75 08/10/12 65 O 12/30/13 $ O 07/01/13 $ 770,500 315,011 Closeout Phase 0063 Broadway Avenue Safety Project, Pines RD 0106 West Pondersoa (STEP) 0112 Indiana Ave Extension 0151 Green Haven STEP 0153 Broadway Ave Resurfacing/SW Upgrade CDBG City TIB-UCP City CDBG Knutson Fisch Aldworth Fisch Knutson 05/15/11 05/06/09 02/18/11 03/23/11 05/15/11 100 100 100 100 100 99 99 98 99 99 03/31/12 06/01/10 04/30/12 08/01/12 12/31/11 $ 932,850 $ 1,215,335 $ 2,082,000 $ 620,000 $ 248,528 Estimated Total Project Proposed %Complete Construction Project Projects in Closeout Phase Funding Manager Bid Date PE 1 CN Completion Cost Closeout Phase 0063 Broadway Avenue Safety Project, Pines RD 0106 West Pondersoa (STEP) 0112 Indiana Ave Extension 0151 Green Haven STEP 0153 Broadway Ave Resurfacing/SW Upgrade CDBG City TIB-UCP City CDBG Knutson Fisch Aldworth Fisch Knutson 05/15/11 05/06/09 02/18/11 03/23/11 05/15/11 100 100 100 100 100 99 99 98 99 99 03/31/12 06/01/10 04/30/12 08/01/12 12/31/11 $ 932,850 $ 1,215,335 $ 2,082,000 $ 620,000 $ 248,528 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 28, 2012 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Sidewalk Infill Project (#0149) Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Discussion at 8/24/10 meeting followed by an Admin Report RCA on 9/21/10 to review and receive consensus to move forward with the CMAQ funding application. BACKGROUND: The Sidewalk Infill Project will construct miscellaneous sidewalk projects throughout the City. The projects focus on improvements within the walking radius of schools, high density housing, commercial districts and transit facilities. Phase 1 of the project includes sidewalk on Pines between 16th and 23rd Avenue. Also added to the Phase 1 bid are separate schedules for street preservation work on Pines and storm drainage improvements. Public works has received approval from WSDOT on plans, specifications and the environmental process for the Phase 1 design. Phase 2 will include sidewalk on Perrine, Farr and 6 bus shelter pads located at various sites throughout the city. Phase 2 is anticipated to be built next summer. Phase 1 was advertised and bids will be opened Friday, August 31. Council award of the project is currently scheduled for Tuesday, September 4. OPTIONS: Information Only RECOMMENDED ACTION OR MOTION: Information Only BUDGET/FINANCIAL IMPACTS: The Sidewalk Infill project is funded with a $572,400 federal CMAQ grant. This requires a 20% local match of $143,100. The street preservation portion of the project will be funded by the city at 100% with Street Preservation Funds (Fund 311). The stormwater improvements will be funded by the city at 100% (Fund 402). STAFF CONTACT: Steve M. Worley, PE — Senior Capital Projects Engineer ATTACHMENTS: Map of Sidewalk Infill Project Locations iI 90 'SPRAGL 1 -1 III. �IL 1�1�4fir lr III II rF11 IT a 4TH _i 1LIII IIIJLZ U1� it 111��I L l: „ I t,I I I I I -1 ITFE T?L.1 2TH — — SIDEWALK INFILL (PHASE 1) —� - SIDEWALK INFILL (PHASE 2) SOUTH PINES ATTENDANCE AREA TRANSIT SHELTER LOCATION (PHASE 2) HIGH DENSITY HOUSING 27TH°