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Resolution 03-031 Adopting Job Descriptions for City Positions CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 03-031 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING JOB DESCRIPTIONS FOR ALL CITY POSITIONS. WHEREAS, the City Council adopted Ordinance No. 44, which, in part, provided for Council approval of any"conditions of employment" that may be placed on City employees; and WHEREAS, various position descriptions developed for City positions contain minimum qualifications and special requirements that are required to be met; and WHEREAS, the Council recognizes that a position description is a dynamic document that should be periodically updated as duties and responsibilities change over time, and as changing technology, services, methods, policies, etc. require new knowledge, ability or skill. WHEREAS, the Council desires to approve the initial position descriptions that have been developed for all classified positions in the City service; NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Position Descriptions Adopted. The City of Spokane Valley position descriptions, attached hereto as Attachment "A", are adopted by this reference as if fully set forth herein. Section 2. Periodic Review and Update. The City Manager is authorized and directed to periodically review and update all position descriptions to assure that the duties and responsibilities of the position are kept current, and that the necessary knowledge, ability, skills, and other necessary traits necessary to successfully perform the position are maintained. Section 4 Effective Date. This Resolution shall be in full force and effective upon adoption. Adopted this /,3 day of. May, 2003. City of S e V ley Mayor Michael DeVler ing ATTEST: 5?1,e4e,46A interim City Clerk, Ruth Muller S:\ResofutionslResolution 03-031-J ohDescriptions.DOC Approved as to Form: r I el' /City .• o ey, Stan I y M. Schwartz S:1KesoIutians\Rcsolution 03-031-Job Descriptions.DOC ikane Sfi .••••OValley Position Classification System Prepared By: Don Morrison Interim Human Resources Manager April, 2003 COntentS Introduction Position Status Table Job Codes — Class Schema Position Descriptions • Principal Administrative • Professional and Technical • Office and Allied • Maintenance and Operations Job Description Guide Job Analysis Questionnaire Job Evaluation Manual Administrative Policies • Reclassification Procedure • Introduction Regardless of the size or complexity of a local government, good job descriptions produce important benefits. In the 1990s,job descriptions became more important than ever. One contributing factor was the Americans with Disabilities Act (ADA). Under the ADA,job descriptions take on new significance. It is now more important to assure that the duties required of an employee are essential (as opposed to secondary duties that can be or are performed by someone else) and can be performed by an employee with or without accommodation to an employees physical condition. Thus, compliant job descriptions separate essential and peripheral (secondary) duties and responsibilities. Another factor is the physical requirements of the position. Employers need to know whether an employee can physically perform the duties of the position. The physical requirements of a job are now common elements of a job description. The underlying premise of the employment section (Title]) of the ADA is that people with disabilities who are able to work should have opportunities to do so. Employers must make reasonable accommodations to assure that these opportunities exist. Under the ADA,job descriptions, particularly the lists of duties and responsibilities, take on new significance. In the event of an ADA challenge, employers must be able to show that employment decisions are based solely on the applicant's ability to perform the essential functions of the job, with or without reasonable accommodation. A properly developed job description,prepared before advertising and interviewing, can be used as evidence of the essential functions which must be performed by the employee. Employers should be careful to accurately describe all essential job functions in the job description. Further nonessential or peripheral duties can also be listed, although they should be clearly distinguished from the essential duties. Well written job descriptions help prospective and current employees better understand the expectations of the job. Supervisors have additional guidelines to hire, promote, and supervise for maximum effectiveness. Human resource professionals have the information to better recruit, examine, and select qualified candidates for positions. The classification system and accompanying job descriptions developed for the City of Spokane Valley meet all legal and operational requirements. They should be periodically reviewed and updated as conditions, technology, and job requirements change. The Job Analysis Questionnaire can be used to develop new or reclassified position descriptions. The Job Evaluation Manual can be used to point factor the comparable worth of City positions. Don Morrison Interim Human Resources Manager May, 2003 EMPLOYEE POSITION CLASSIFICATION 2003 Schedule and Status POSITION I GRADE SALARY I RANGE I FLSA � CONFIDENTIAL City Manager er I NA Unclassified 1 Exempt Yes Deputy City Manager 21 $7,020 I $9,000 'Exempt Yes Communit Development Director 21 $7,020 I $9,000 IExem•t Yes Finance Director 21 $7,020 $9,000 Exempt Yes Public Works Director 21 $7,020 I $9,000 (Exempt Yes Parks and Recreation Director 19 $5,686 $7,290 Exempt Yes City Engineer 19 $5,686 $7,290 Exempt Yes Planning Manager 18 $5,118 $6,561 'Exempt I Yes Building Official 18 $5,118 $6,561 `Exempt I Yes Senior Engineer 17 .. $4,606 $5,905 'Exempt ? Yes Deputy City Attorney 16 $4,145 $5,314 Exempt ( Yes City Clerk 16 $4,145 $5,314 'Exempt Yes Senior Planner 16 $4,145 _$5,314 Exempt Yes Accounting Manager 16 $4,145 $5,314 Exempt Yes IT Specialist 15 $3,731 , $4,783 Exempt I No Associate Planner 15 $3,731 $4,783 Exempt No Assistant Engineer 15 $3,731 $4,783 ,Exempt No - Public Works Suserintendent 15 $3,731 $4,783 Exem•t No _, AccountanYBud•et Analyst 14 $3,358 $4,305 Exempt No Administrative Analyst I 14 $3,358 I $4,305 !Exempt No Assistant Planner 1 14 $3,358 $4,305 `Exempt No Recreation Coordinator 13-14 $3,022 $4,305 Exempt No Electrical Inspector 14 $3,358 $4,305 Non-Exempt No Building Inspector II 14 $3,358 $4,305 Non-Exempt No Plans Examiner 14 $3,358 $4,305 'Non-Exempt No GIS Technician 14 I $3,358 $4,305 Non-Exem•t No Engineering Technician 14 $3,358 $4,305 Non-Exem•t No Maintenance/Construction Inspector 13-14 $3,022 $4,305 Non-Exempt No Code Enforcement Officer 13 I $3,022 $3,874 (Non-Exempt No Building Inspector I ! 13 I $3,022 ' $3,874 iNon-Exempt No Planning Technician ' 13 $3,022 $3,874 'Non-Exempt No Deputy City Clerk 12-13 $2,720 $3,874 QNon-Exempt Yes Senior Center Specialist 12-13 $2,720 I $3,874 Non-Exempt No Administrative Assistant 11-12 $2,448 $3,487 (Non-Exempt { Yes Permit Specialist L 11-12 $2,448 $3,487 Non-Exempt No Accounting Technician 11-12 $2,448 $3,487 Non-Exempt Yes Office Assistant II 10-11 $2,203 $3,138 Non-Exempt No Office Assistant I 9-10 $1,983 $2,824 'Non-Exempt No Temporary Recreation Assistant 5 $1,301 $1,668 Non-Exempt No Temporary Clerical Assistant I 5 $1,301 I $1,668 (Non-Exempt No Job Codes City of Spokane Valley, Washington CLASS SCHEMA JOB TITLES JOB CODE I GRADE City Manager 100 NA Principal Administrative: Deputy City Manager 105 21 100-299 Deputy City Attorney 110 16 Community Development Director 115 21 Public Works Director 120 21 Finance Director 125 21 Parks and Recreation Director 130 19 City Clerk 135 16 Police Chief 140 NA City Engineer 300 19 Professional and Technical: Senior Engineer 305 17 300-499 Assistant Engineer 315 15 Engineering Technician 320 14 Planning Manager 325 18 Senior Planner 330 16 Associate Planner 335 15 Assistant Planner 340 14 Code Enforcement Officer 345 13 • Building Official 350 18 Building Inspector H 355 14 (' Building Inspector I 360 13 Plans Examiner 365 14 Permit Specialist 370 11-12 • Planning Technician 375 13 GIS Technician 380 14 Public Works Superintendent 385 15 Recreation Coordinator 390 13-14 Recreation Assistant. 395 5 Administrative Analyst 400 14 Accountant/Budget Analyst 405 14 Accounting Manager 410 1 16 1T Specialist 415 15 Electrical Inspector 420 14 Senior Center Specialist 425 12-13 Deputy City Clerk 500 12-13 Office and Allied: Administrative Assistant 505 11-12 500-699 Office Assistant II 510 10-11 Office Assistant 1 515 9-10 Accounting Technician 520 11-12 Clerical Assistant 525 5 Maintenance and Operations: Maintenance Worker 705 11-12 700-899 Maintenance Coordinator/Inspector 710 13-14 Job Codes City of Spokane Valley, Washington CLASS SCHEMA JOB TITLES JOB GRADE CODE City Manager 100 NA Principal Deputy City Manager 105 21 Administrative: Deputy City Attorney 110 16 100-299 Community Development 115 21 Director Public Works Director 120 21 Finance Director 125 21 Parks and Recreation Director 130 19 City Clerk 135 16 Police Chief 140 NA J CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: City Manager Job Code Number: 100 Department: City Manager Grade Number: NA Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs high level administrative, technical and professional work in directing and supervising the administration of city government. SUPERVISION RECEIVED: Works under the broad policy guidance of the City Council. SUPERVISION EXERCISED Exercises supervision over all municipal employees either directly or through subordinate supervisors. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and supervises all departments, agencies and offices of the city to achieve goals within available resources; plans and organizes workloads and staff assignments; trains,motivates and evaluates assigned staff; reviews progress and directs changes as needed. Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides professional advice to the city Council and department heads; makes presentations to councils, boards, commissions, civic groups and the general public. Communicates official plans,policies and procedures to staff and the general public. - Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Determines work procedures,prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Issues written and oral instructions; assigns duties and examines work for exactness,neatness, and City Manager conformance to policies and procedures. Maintains harmony among workers and resolves grievances. Performs or assists subordinates in performing duties; adjusts errors and complaints. Prepares a variety of studies, reports and related information for decision-making purposes. Appoints and removes all department heads, officers, and employees of the city, except members of the council. Sees that all laws and ordinances are faithfully performed. Prepares and submits a preliminary annual City budget. Administers the adopted budget of the City. Advises the City Council of financial conditions and current and future city needs. Attends all meetings of the Council at which attendance may be required by the Council. PERIPHERAL DUTIES Recommends for adoption by the council such measures as manager may deem necessary or ; expedient. Prepares and submits to the council such reports as may be required by that body or as manager may deem it advisable to submit. May serve as the head of one or more departments of city government. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A)Graduation from an accredited four-year college or university with a degree in public administration,political science,business management of a closely related field, and five(5) years of experience as a municipal administrator. MPA preferred but not required. Necessary Knowledge, Skills and Abilities: (A) Considerable knowledge of modern policies and practices of public administration; working knowledge of municipal finance,human resources, public works, public safety, and community development; (B) Skill in preparing and administering municipal budgets; skill in planning, directing and City Manager 2 administering municipal programs; skill in operating the listed tools and equipment; and (C) Ability to prepare and analyze comprehensive reports; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, city officials and the public; ability to efficiently and effectively administer a municipal government. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Must be bondable. Valid Washington Driver's license or ability to obtain one by the start of employment. TOOLS AND EQUIPMENT USED Requires frequent use of personal computer, including word processing and spreadsheet programs; calculator, telephone, copy machine and fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk;use hands to finger, handle, or feel objects, tools,or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may _% be made to enable individuals with disabilities to perform the essential functions. City Manager 3 The noise level in the work environment is usually moderately quiet. • SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Effective Date: May 13, 2003 Revision History: Adopted by the City Council May 13, 2003 by Resolution No. City Manager 4 CITY OF SPOKANE VALLEY POSITIOiN DESCRIPTION Class Title: Deputy City Manager Job Code Number: 105 Department: Administrative Services Grade Number: 21 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs high level administrative, technical and professional work in directing and supervising the Administrative Services Department of the City, and providing professional assistance to the City Manager. Serves as the Human Resources Manager and Risk Manager of the City. SUPERVISION RECEIVED: Works under the broad policy guidance of the City Manager SUPERVISION EXERCISED Exercises supervision over the IT Specialist, Administrative Analyst and other professional and support staff in the Administrative Services Department. _i ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and supervises the Administrative Services Department, to achieve goals within available resources;plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides professional advice to the City Manager and other department heads; makes presentations to councils,boards, commissions, civic groups and the general public. Serves as the Acting City Manager in absence of the City Manager. Communicates official plans,policies and procedures to staff and the general public. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Determines work procedures,prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Deputy City Manager 1 Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Serves as the Human Resources Manager of the City, and as such develops and maintains a human resources system that meets top management information needs. Prepares a variety of studies,reports and related information for decision-making purposes. Recruits, interviews, and assists in the selection of employees to fill vacant positions. Plans and conducts new employee orientation to foster positive attitude toward organization goals. Keeps record of insurance coverage, pension plan, and personnel transactions such as hires, promotions, transfers, perfbrmance reviews, and terminations. Conducts wage survey within labor market to determine competitive wage rate. Prepares and administers budget of human resources operations. Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations. Plans and directs implementation and administration of City benefits programs. Directs preparation and distribution of written and verbal information to inform employees of benefits programs such as insurance plans,pension plans,paid time off, bonus pay, and special employer sponsored activities. Writes directives advising department managers of local, state and Federal policy regarding equal employment opportunities, compensation, and employee benefits. Consults legal counsel to ensure that policies comply with federal and state law. Serves as the City's Risk Manager, and as such coordinates insurance programs such as fidelity, surety, liability,property, group life, medical, pension, and workers' compensation. Analyzes and classifies risks as to frequency and potential severity, and measures financial impact of risk on organization. Selects appropriate technique to minimize loss such as avoidance, loss prevention and reduction, retention, grouping of exposure units, and transfer. Directs insurance negotiations, selects insurance brokers and carriers, and places insurance. Appoints claims and self-insurance administrators, and allocates program costs. Prepares operational and risk reports for management analysis. Directs loss prevention and safety programs. Selects and directs activities of safety, engineering, and loss prevention experts. Reviews agency contracts and agreements for language affecting risk management and loss control considerations; reviews documents to identify and rectify deficiencies, assure that insurance requirements are adequate and current, and renewal is accomplished in a timely manner. Processes and investigates all Claims For Damages; prepares claim and lawsuit information for attorneys and insurance claims adjusters. Maintain City's insurance files; confers on a regular basis with City's Insurance Broker to update risk management program. Oversees the City's information technology and computer services programs. Assures that the City's phone system, computer network, and other automated systems meet the city's automation Deputy City Manager 2 needs. Attends all meetings of the Council at which attendance maybe required by the Council. PERIPHERAL DUTIES Acts as the City Manager in the absence of the City Manager. Prepares and submits to the council such reports as may be required by that body or as the City Manager may deem it advisable to submit. May serve as a member of various City committees. Provides backup to subordinate positions as needed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in public administration, political science,business management of a closely related field, and five(5)years of experience in municipal administration. MPA preferred but not required. Necessary Knowledge, Skills and Abilities: (A) Considerable knowledge of modern policies and practices of public administration; Considerable knowledge of the principles and practices of public human resources management. Working knowledge of municipal finance, human resources,public works, public safety, and community development; Working knowledge of office automation and information technology; Working knowledge of municipal risk management and loss control. (B) Skill in preparing and administering municipal budgets; skill in planning, directing and administering municipal programs; skill in operating the listed tools and equipment; skill in employee recruitment and selection; skill in labor relations. (C)Ability to prepare and analyze comprehensive reports; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, city officials and the public; ability to efficiently and effectively administer a municipal government r.� C , Deputy City Manager 3 (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid Washington State driver's license. TOOLS AND EQUIPMENT USED Requires frequent use of personal computer, including word processing and spreadsheet programs; calculator,telephone, copy machine and fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet. SELECTION GUIDELINES Formal application,rating of education and experience; oral interview and reference check;job related tests may be required. Deputy City Manager 4 The duties listed above are intended only as illustrations of the various types of work that may be 1 performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: • Deputy City Manager 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Deputy City Attorney Job Code Number: 110 Department: City Manager Grade Number: 16 Division: Legal FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of complex, high level administrative, technical and professional work in drafting and approving legal documents, drafting ordinances and resolutions, conducting civil lawsuits, and advising city officials as to legal rights, obligations, and practices. SUPERVISION RECEIVED: Works under the general guidance and direction of the City Manager, with general supervision provided by the City Attorney(contracted legal firm). SUPERVISION EXERCISED May exercises supervision over paralegals or support staff as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates and administers the legal division of the city to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Provides professional legal advice to the city council and department heads;makes presentations to councils,boards, commissions, civic groups and the general public. Communicates official plans,policies and procedures to staff and the general public. Assures that assigned areas of responsibility are performed within budget;performs cost control activities;monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Monitors and manages assigned legal related City service contracts, such as contracts for special legal services,prosecuting attorney,public defender,jail,or probation. Prepares a variety of studies,reports and related information for decision-making purposes. Assists department directors to see that all laws and ordinances are faithfully performed and enforced. Deputy City Attorney 1 �__ Advises the City Council of legal conditions and current and future trends; issues legal opinions. Attends all meetings of the Council or administration at which attendance may be required. Approves ordinances, resolutions and contracts as to legal form;provides legal advice as to substance. Drafts ordinances, resolutions, contracts, agreements, deeds, leases, franchises, etc.;reviews documents prepared by other agencies or parties. Advises city officials of changes to state or Federal laws affecting city operations. Gathers evidence in civil cases to formulate defense or to initiate legal action. Coordinates with prosecuting attorneys as required to prepare and prosecute city cases. Conducts research, interviews clients, and witnesses and handles other details in preparation for trial. Prepares legal briefs,develops strategy, arguments and testimony in preparation for presentation of case. Files brief with court. Represents client in court, and before quasi-judicial or administrative agencies of government. Interprets laws, rulings, and regulations for city officials and staff. Confers with colleagues with specialty in area of law to establish and verify basis for legal proceedings; serves as a liaison between outside legal counsel and city officials on specialized legal issues. PERIPHERAL DUTIES Recommends for adoption by the council such measures as City Attorney may deem necessary or expedient. Prepares and submits to the council such reports as may be required by that body or as the city attorney may deem it advisable to submit. DESIRED MINIMUM QUALIFICATIONS Education and Experience: A. Graduation from an accredited law school with a Juris Doctor degree in law, and B. Three(3)years of experience as a practicing attorney. Experience in municipal law highly desirable but not required. Necessary Knowledge, Skills and Abilities: Deputy City Attorney 2 A. Considerable knowledge of state statutes relating to municipal affairs; Considerable knowledge of laws relating to the purchase of goods and services, contracting, labor, employment, land use, environment and traffic; Working knowledge of modern policies and practices of municipal law and public administration; B. Skill in preparing briefs and other legal documents; skill in operating the listed tools and equipment; C. Ability to prepare and analyze comprehensive legal documents; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing;ability to establish and maintain effective working relationships with employees, city officials, the court system, and the general public; ability to efficiently and effectively administer a municipal legal department. D. A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS A license to practice law in the state of Washington; member in good standing of the Washington State Bar Association; valid Washington State driver's license. TOOLS AND EQUIPMENT USED Requires frequent use of personal computer, including word processing and spreadsheet programs; calculator, telephone, copy machine and fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Deputy City Attorney 3 The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet. SELECTION GUIDELINES Formal application,rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed.The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: • Deputy City Attorney 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Community Development Director Job Code Number: 115 Department: Community Development Grade Number: 21 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Perfbrms a variety of supervisory, administrative, and professional work in development and implementation of community development plans, programs and services. SUPERVISION RECEIVED: Works under the general guidance and direction of the City Manager. SUPERVISION EXERCISED Exercises supervision over all department/division staff, either directly or through subordinate supervisors. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and supervises community development operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Provides leadership and direction in the development of short and long range plans and projects; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides professional planning and development advice to supervisors and other officials; makes private and public presentations to supervisors, boards, commissions, civic groups and the general public. Communicates official plans, programs, policies and procedures to staff and the general public. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Community Development Director 1 Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Maintains harmony among workers and resolves grievances; Performs or assists subordinates in performing duties; adjusts errors and complaints. Prepares a variety of studies, reports and related information for decision-making purposes. Supervises the development and implementation of growth management, land use, economic development, utility, housing, transportation, park and open space, facilities, solid waste or other plans and codes to meet the City's needs and any inter-governmental agreements or requirements. Supervises and administers community development programs and services pursuant to adopted plans, regulations and budgets. Supervises the evaluation of land use proposals for conformity to established plans and ordinances; evaluates proposals' development impact as they relate to the adopted plans of the City and makes recommendations. Serves as the SEPA Responsible Official for the City. Supervises the evaluation of land use proposals to insure compliance with applicable City, State or Federal laws. Oversees approval of shoreline development permits, sign permits, short subdivision plats, boundary line adjustments, and minor land development proposals within 7 scope of authority and responsibility. Oversees the enforcement of a variety of codes, including the Uniform Building Code, Uniform Mechanical Code, Uniform Plumbing Code, Uniform Electrical Code, Uniform Fire Code, Uniform Housing Code, Uniform Abatement of Dangerous Buildings Code, and local codes such as sprinkling, nuisance, clearing, grading, filling, and zoning, etc. Issues correction notices and citations. Resolves complex and sensitive customer service issues, either personally, by telephone or in writing. Oversees the permitting functions of the department, including application, fee assessment and collection, application and plan review, permit issuance, inspection, and occupancy. Prepares and administers annual operating budget. Ensures the maintenance of accurate and complete records of department activities and of records relating to licenses, permits, maps, blueprints, overlay, and sketches pertinent to urban planning and development programs and projects. Provides staff support to various boards and commissions, as needed and assigned. Monitors inter-governmental decisions and legislative affecting department operations and takes appropriate action. Community Development Director 2 Serves when needed as a member of a task force or committee composed of city, county, state or private groups. Administers Community Development Block Grant (CDBG) and other state and Federal grant programs as assigned. Oversees the development and maintenance of a data base of information for planning and community development purposes. Responds to local citizens inquiring about community development, planning and zoning regulations and ordinances; resolves complex disputes between planners, program manager and applicants, as required. Negotiates, coordinates and manages professional service contracts. PERIPHERAL DUTIES Assists city staff in the enforcement of local ordinances and in interpreting city codes and master plans. Assists in designs for parks, streetscapes, landscapes and other municipal projects. Prepares and writes grant applications. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in land- use planning, urban planning, public administration or a closely related field (Master's degree preferred); and (13) Seven (7) years experience in community development, including at least 2 years supervisory experience. Necessary Knowledge, Skills and Abilities: (A) Thorough knowledge of zoning laws and comprehensive plans including their formation, process of adoption, and enforcement; extensive knowledge of planning programs and processes; working knowledge of personal computers and GIS applications; considerable knowledge of HUD Community Development Block Grant and other urban development programs; (B) Skill in the operation of the listed tools and equipment; and Community Development Director 3 (C) Ability to communicate effectively orally and in writing with architects, contractors, developers, owners, supervisors, employees, and the general public; ability to establish effective working relationships with architects, contractors, developers, owners, supervisors, employees, and the general public; ability to prepare and analyze comprehensive and technical reports and data. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. • SPECIAL REQUIREMENTS: Valid Washington State Driver's License, or ability to obtain one. AICP certification desirable but not required. i TOOLS AND EQUIPMENT USED Personal computer, including word processing software; motor vehicle; calculator; phone; plotter, laminator, copy and fax machine. PHYSICAL REQUIREMENTS The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is frequently required to talk or hear; sit; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand or walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Community Development Director 4 WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Community Development Director 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Public Works Director Job Code Number: 120 Department: Public Works Grade Number: 21 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs complex supervisory, administrative and professional work in planning, organizing, directing, and supervising the Public Works Department, including environmental, street, traffic control, and other public works projects and programs. SUPERVISION RECEIVED: Works under the broad policy guidance and direction of the City Manager. SUPERVISION EXERCISED Exercises supervision over clerical, administrative,maintenance and professional staff as assigned. ESSENTIAL DUTIES AND RESPONSIBTLIt'1.bS Supervises division managers and department support staff, either directly or through subordinates. Determines work procedures, prepares work schedules, and expedites workflow. Issues written and oral instructions. Assigns duties and examines work for exactness,neatness, and conformance to policies and procedures. Maintains harmony among workers and resolves grievances. Adjusts errors and complaints. Studies and standardizes department policies and procedures to improve efficiency and effectiveness of operations. Prepares composite reports from individual reports of subordinates. Prepares and documents budget requests; administers adopted budget in assigned area of responsibility. Plans,organizes,coordinates, supervises and evaluates programs, plans, services, staffing, equipment and infrastructure of the public works department. Evaluates public works needs and formulates short and long range plans to meet needs in all areas of responsibility,including transportation, street, water, sewer, drainage, light, and park maintenance(list or substitute all public work functions under the public works director). Public Works Director 1 Supervises the review of private project development plans for compliance with codes,regulations, and standards, adequacy of applications for permits and compliance with approved plans. Oversees the development or update of the City Transportation Improvement Program (TIP.), and assists in the development of the citywide Capital Improvement Program, and other plans involving the municipal infrastructure. Coordinates with the Community Development Director on public works related elements of the comprehensive plan, such as the transportation element and the capital facilities element. Determines applicable codes, regulations, and requirements for assigned projects. Oversees the preparation of engineering plans and specifications,bidding, competency of contractors and vendors, and the selection criteria for public contracts. Oversees project management for the construction of the municipal public works projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project. Coordinates the preparation of reviews and updates the storm drainage and street system maps,data base, and comprehensive plans. Oversees the maintenance of infrastructure and other records. Responds to public or other inquiries relative to department policies and procedures. Evaluates issues and options regarding municipal public works and makes recommendations. Maintains regular contact with consulting engineers, construction project engineers,City, County, State and Federal agencies, professional and technical groups and the general public regarding division activities and services. Monitors inter-governmental actions affecting public works. Monitors and coordinates City interests with local service providers such as water, sewer,power and transportation agencies or districts. PERIPHERAL DUTIES Assists in the training of city personnel in public works systems and techniques. Provides backup to related positions as needed. Serves as a member or various employee committees as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience: Public Works Director 2 (A) Graduation from a four-year college or university with a degree in civil engineering, public administration or a closely related field; and (B) Minimum of seven(7) years previous public works experience, including two years supervisory experience; or (C)Any equivalent combination of education and experience. Education and Experience: Necessary Knowledge, Skills and Abilities: (A) Considerable knowledge of civil engineering principles,practices and methods as applicable to a municipal setting; thorough knowledge of applicable City policies, laws, and regulations affecting Department activities; (B) Skill in operating the listed tools and equipment; and (C)Ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, City officials and the general public; ability to conduct necessary engineering research and compile comprehensive reports. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Must possess a valid Washington State driver's license or have the ability to obtain one prior to employment. Registration as a Professional Engineer is highly desirable but not required. . TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base; motor vehicle; phone; radio; fax and copy machine. PHYSICAL DEMANDS The physical demands described here arc representative of those that must be met by an employee Public Works Director 3 to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. L_. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk;use hands to finger, handle, feel or operate objects,tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision,distance vision, color vision, peripheral vision,depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ) While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near movine mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals,risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. SELECTION GUIDELINES Formal application,rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Public Works Director 4 Effective Date: May 13, 2003 Revision History: y \`/ Public Works Director 5 CITY OF SPOKANE VALLEY POSITION DESSCRIPTION Class Title: Finance Director Job Code Number: 125 Department: Finance Grade Number: 21 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of complex supervisory, professional, administrative and technical accounting and finance functions in maintaining the fiscal records and systems of the City. SUPERVISION RECEIVED: Works under the general direction of the City Manager. SUPERVISION EXERCISED Exercises supervision over all finance staff. ESSENTIAL DUTIES AND RESPONSIBILITIES JSupervises the positions of Accounting Manager, Accountant/Budget Analyst, Accounting Technician, and other staff as assigned. Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides professional advice to supervisors; makes presentations to supervisors, boards, commissions, civic groups and the general public. Communicates official plans,policies and procedures to staff and the general public. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Finance Director 1 Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Maintains harmony among workers and resolves grievances. Performs or assists subordinates in performing duties; adjusts errors and complaints. Prepares a variety of studies,reports and related information for decision-making purposes. Serves as chief financial advisor to the city manager. Establishes and maintains internal control procedures and assures that state and national standard accounting procedures are maintained. Supervises the collection of taxes, fees, and other receipts in accordance with laws and regulations. Maintains financial records. Develops financial studies and plans. Forecasts, estimates, and monitors the financial condition of the City to assure the fiscal well being of the City. Prepares financial reports. Oversees the central computerized financial and management information system of the City. Assists in budget preparation and execution. Oversees the posting and reconciliation of ledgers and accounts. Directs the preparation of state and Federal reports, including tax reports. Trains and develops financial staff. Oversees payroll and accounts payable processing. Oversees utility and other billings. Oversees the investment of City funds. PERIPHERAL DUTIES Develops finance related ordinances and resolutions. Represents the city at various conferences and meetings. \t-! Perform general management duties for the city manager as assigned. Finance Director 2 Performs cost-of-service studies for service contracts or rate considerations. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in accounting, finance, business or public administration, or a closely related field, and (B) Seven (7) years of progressively responsible government accounting or finance work, with at least two years experience in a supervisory capacity. Necessary Knowledge, Skills and Abilities: (A) Considerable knowledge of modem governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; considerable knowledge of office automation and computerized financial applications; considerable knowledge of public finance and fiscal planning; considerable knowledge of payroll and accounts payable functions; working knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and GASB; (B) Skill in operating the listed tools and equipment; and (C) Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to effectively supervise staff; ability to establish and maintain effective working relationships with employees, city officials; ability to communicate effective orally and in writing. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS A valid state driver's license or ability to obtain one within three months. Must be bondable. CPA desirable but not required. TOOLS AND EQUIPMENT USED Personal computer, including word processing and spreadsheet software; mainframe computer Finance Director 3 system; 10-key calculator,phone; copy machine; fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: _ Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Finance Director 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Parks and Recreation Director Job Code Number: 130 Department: Parks and Recreation Grade Number: 19 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of complex professional and administrative work in planning, developing, scheduling, directing and implementing a year-round, city-wide parks and recreation program. SUPERVISION RECEIVED: Works under the broad policy guidance and direction of the City Manager. SUPERVISION EXERCISED Exercises administrative direction over the Recreation Coordinator and .Senior Center Specialist and other support staff, part-time, contracted or seasonal personnel either directly or through subordinate supervisors. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Monitors, oversees and evaluates parks or recreation service contracts with Spokane County or other agencies or entities. Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides professional advice to supervisors; makes presentations to supervisors, boards, commissions, civic groups and the general public. Communicates official plans,policies and procedures to staff and the general public. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities,and time. Parks and Recreation Director 1 Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Maintains harmony among workers and resolves grievances; performs or assists subordinates in performing duties; adjusts errors and complaints. Prepares a variety of studies, reports and related information for decision-making purposes. Plans, coordinates and directs a diversified year round, city-wide parks and recreation program including the management of the senior center, municipal swimming pools, and various fields, parks and open spaces. Coordinates the recreation program with the parks program, other city departments, and outside organizations such as the school districts and various community-based organizations. Reviews program areas, implements changes or new programs to meet recreational needs of the community; develops, maintains and implements a current parks and recreation master plan. Develops and implements policies, procedures and standards for efficient and effective operation and maintenance of department operations. Assures compliance with established policies and procedures. Promotes interest in parks and recreation programs through publicity,joint program brochures with various community groups, and public contacts; speaks before citizens groups, students and other organizations. Prepares and administers budget for all areas under the parks and recreation department; orders all new and replacement equipment. Prepares a variety of reports and maintains necessary operating records. Monitors the maintenance, construction and repair of City parks. Prepares cost estimates to plan and provide for improvements in the park facilities; oversees construction projects and park improvements. Maintains liaison with other departments as well as state, local, and other public officials. Answers letters of inquiry and talks with visitors; addresses public and civic organizations which will inform the public of policies,procedures and the availability of facilities for public use. Supervises and manages the planning of new parks,playgrounds and all of the amenities that would be necessary for the proper construction and maintenance of these facilities. Parks and Recreation Director 2 • PERIPHERAL DUTIES Serves as a member of various city employee committees, as assigned. Assists staff in the performance of their duties as required. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a college or university with a Bachelor's degree (Masters Degree preferred) in recreation, physical education or a related field, including course work in organization and administration; and (B) Seven years of progressively responsible experience in parks and recreation programs or related field, including at least two years supervisory experience; or (C)Any equivalent combination of education and experience. Necessary Knowledge, Skills, Abilities, and Other Traits: (A) Thorough knowledge of the principles and practices of modem parks and recreation , programs; thorough knowledge of equipment and facilities required in a comprehensive park and recreation program; extensive knowledge of the principles and practices of maintenance, construction, and use of public buildings and park facilities; considerable knowledge of community recreation needs and resources; working- knowledge of the principles and practices of office management, work organization and supervision; (B) Skill in operation of listed tools and equipment; and (C) Ability to plan, organize, coordinate and implement a comprehensive community park and recreation program; ability to coordinate, analyze, and utilize a variety of reports and records; ability to communicate effectively, verbally and in writing; ability to establish and maintain effective working relationships with employees, supervisors,other agencies,and the public. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. Parks and Recreation Director 3 SPECIAL REQUIREMENTS Valid state driver's license or ability to obtain one. TOOLS AND EQUIPMENT USED Personal computer, including word processing software; calculator; copy and fax machine; phone; mobile or portable radio; Stran control unit for pool chemicals; automobile. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop,kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts or in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, fumes, toxic or caustic chemicals. The noise level in the work environment is usually quiet while in the office, or moderately noisy when in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. Parks and Recreation Director 4 The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Parks and Recreation Director 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: City Clerk Job Code Number: 135 Department: Administrative Services Grade Number: 16 Division: NA FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Provides a variety of routine and complex supervisory, clerical, and administrative work in the management of official records and the administration of City government. SUPERVISION RECEIVED: Works under the general supervision of the City Manager. SUPERVISION EXERCISED Exercises supervision over the Deputy City Clerk, and other support staff, as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and supervises assigned operations to achieve goals within available resources;plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff;reviews progress and directs changes as needed. Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies,reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides professional advice to supervisors; makes presentations to supervisors, boards, commissions, civic groups and the general public. Communicates official plans, policies and procedures to staff and the general public. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests;assures effective and efficient use of budgeted funds,personnel, materials, facilities, and time. Determines work procedures,prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. City Clerk 1 Maintains harmony among workers and resolves grievances. Performs or assists subordinates in performing duties; adjusts errors and complaints. Prepares a variety of studies,reports and related information for decision-making purposes. Serves as custodian of official City records and public documents; performs certification and recording for the City as required on legal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions, and contracts, easements, deeds,bonds or other documents requiring city certification; catalogs and files all city records. Attends regular and special city council meetings; oversees or performs an accurate recording of the proceedings, preparation of the minutes proper legislative terminology, recording, indexing and filing for the public record; distributes information as requested. Prepares and distributes agendas,materials,minutes and records of meetings. Files ordinances and resolutions of the council and oversees the codification of ordinances into the municipal code. Prepares and advertises meeting agendas,bid and other advertisements, and legal notices of public hearings and special meetings. Administers the issuance of municipal licenses, including business, animal,bicycle, various regulatory licenses as assigned, and cemetery deeds, etc. in accordance with applicable city ordinances and other regulations. Administers oath of office to public officials. Prepares reports for Council Meetings as directed. Prepare surveys and other reports as directed. Provides public records and information to citizens,civic groups, the media and other agencies as requested. PERIPHERAL DUTIES May registers voters. May serve as a notary public. Attend seminars and workshops related to City Clerks'duties and responsibilities. Types Council Member's and Mayor's correspondence; make reservations and travel arrangements for meetings, seminars, and conventions. City Clerk 2 Assists in the preparation of ordinances and resolutions as directed. Accepts claims for damages and other legal papers served on the City. DESIRED MINIMUM QUALIFICATJONS Education and Experience: (A) Graduation from a college or university with a Bachelor's degree in records management, public administration,business management, or a closely related field; and (13) Five(5)years of related local government records management experience; or (C)Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis. Necessary Knowledge, Skills and Abilities: (A)Working knowledge of the principles and practices of modern public administration; Extensive knowledge of office practices and procedures; Thorough knowledge of modern records management techniques, including legal requirements for recording, retention and disclosure; (B) Skill in operation of listed tools and equipment; and (C) Ability to accurately record and maintain records; Ability to establish and maintain effective working relationships with employees, other departments, officials and the public; Ability to communicate effectively verbally and in writing; Ability to plan, organize and supervise clerical workers and assigned staff. D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS: (A) Must be bondable; (B) Valid State Driver's License, or ability to obtain one; notary public certification within six months. City Clerk 3 TOOLS AND EQUIPMENT USED Typewriter, personal computer, including word processing, spreadsheet and data base software; mainframe computer terminal; 10-key calculator; phone; copy machine; fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: City Clerk 4 ( city Clerk 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Police Chief Job Code Number: 140 Department: Police Grade Number: NA Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: Spokane County Sheriff's Office GENERAL PURPOSE Performs a variety of complex administrative, supervisory and professional work in planning, coordinating and directing the activities of the Spokane Valley Police Department under a contract with the Spokane County Sheriff's Office. SUPERVISION RECEIVED: Works under the broad policy direction of the City Manager and the general supervision of the Spokane County Sheriff. SUPERVISION EXERCISED Exercises supervision over all contracted police department staff directly or through subordinate supervisors. ESSENTIAL DUTIES AND RESPONSIBILITIES Under a contract for police services with the Spokane County Sheriff's Office, plans, coordinates, supervises and evaluates police department operations for the City of Spokane Valley. Develops policies and procedures for the Department in order to implement directives from the City Council or Manager. Plans and implements a law enforcement program for the City in order to better carry out the policies and goals of City Management and Council; reviews Department performance and effectiveness, formulates programs or policies to alleviate deficiencies. Coordinates the information gathered and work accomplished by various officers; assigns officers to special investigations as the needs arise for their specific skills. Assures that personnel are assign to shifts or working units which provide optimum effectiveness in terms of current situations and circumstances governing deployment. Evaluates evidence, witnesses, and suspects in criminal cases to correlate all aspects and to assess for trends, similarities, or for associations with other cases. Police Chief Advises the City Manager on contract issues as they related to the budget for the Department;plans for and reviews specifications for new or replaced equipment. Directs the development and maintenance of systems, records and legal documents that provide for the proper evaluation, control and documentation of police department operations. Trains and develops Department personnel. Handles grievances, maintains departmental discipline and the conduct and general behavior of assigned personnel. Prepares and submits periodic reports to the City Manager regarding the department's activities, and • prepares a variety of other reports as appropriate. Meets with elected or appointed officials, other law enforcement officials, community and business representatives and the public on all aspects of the department's activities. Cooperates with County, State and Federal law enforcement officers as appropriate where activities of the police department are involved. Ensures that laws and ordinances are enforced and that the public peace and safety is maintained. PERIPHERAL DUTIES Directs investigation of major crime scenes. Performs the duties of subordinate personnel as needed. Analyzes and recommends improvements to equipment and facilities, as needed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a college or university with a Bachelor's degree in police science, law enforcement, criminal justice, public administration or a closely related field; (B) Seven (7) years of experience in police work, three years of which must have been equivalent to police sergeant or higher, and (C) Completion of the basic law enforcement training academy or equivalent; or (D)An equivalent combination of education and experience. Police Chief 2 Necessary Knowledge, Skills, Abilities, and Other Traits: (A) Thorough knowledge of modem law enforcement principles, procedures, techniques, and equipment; considerable knowledge of applicable laws, ordinances, and department rules and regulations; (B) Skill in the use of the tools and equipment listed below; and (C) Ability to train and supervise subordinate personnel; ability to perform work requiring good physical condition; ability to communicate effectively orally and in writing; ability to establish and maintain effective working relationships with subordinates, peers and supervisors; ability to exercise sound judgment in evaluating situations and in making decisions; ability to give verbal and written instructions; ability to meet the special requirements listed below; (D)A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS: (A) Must possess, or be able to obtain by time of hire, a valid State Driver's License without record of suspension or revocation in any state; (B) Ability to meet Department's physical standards; and (C)Basic law enforcement training certification or equivalent. TOOLS AND EQUIPMENT USED Police car, police radio, radar gun, handgun and other weapons as required, sidehandle baton, handcuffs, breathahlyzer, pager, first aid equipment, personal computer including word processing software. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Police Chief 3 While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or operate objects, controls, or tools listed above; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and with explosives and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles,toxic or caustic chemicals, extreme cold, extreme heat, and vibration. The noise level in the work environment is usually moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: _. Police Chief 4 Job Codes City of Spokane Valley, Washington CLASS SCHEMA JOB TITLES JOB GRADE CODE Ci En ineer 300 19 Professional and Senior Engineer 305 17 Technical: Assistant Engineer 315 15 300-499 Engineering Technician 320 14 Planning Manager 325 18 Senior. Planner 330 16 Associate Planner 335 15 Assistant Planner 340 14 Code Enforcement Officer 345 13 Building Official 350 18 Building Inspector II 355 14 Building Inspector I 360 13 Plans Examiner 365 14 Permit Specialist 370 11-12 Planning Technician 375 13 1 GIS Technician ! 380 14 Public Works 385 15 Superintendent Recreation Coordinator 390 13-14 Recreation Assistant 395 5 Administrative Analyst 400 14 Accountant/Budget Analyst 405 1.4 Accounting Manager 410 16 IT Specialist 415 15 Electrical. Inspector 420 14 Senior Center Specialist 425 12-13 f- CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: City Engineer Job Code Number: 300 Department: Public Works Grade Number: 19 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of technical, administrative, supervisory and complex professional engineering work for environmental, transportation, utility, other public works projects and programs ensuring technical competence and compliance with all current codes and criteria; may serve as a Project Manager. SUPERVISION RECEIVED: Works under the general guidance and direction of the Public Works Director. SUPERVISION EXERCISED May exercise general supervision over professional and technical engineering as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Determines work procedures, prepares work schedules, and expedites workflow. Issues written and oral instructions. Assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Studies and standardizes procedures to improve efficiency of subordinates. Maintains harmony among workers and resolves grievances. Prepares composite reports from individual reports of subordinates. Adjusts errors and complaints. Prepares and documents budget requests; administers adopted budget in assigned area of responsibility. Performs or assists subordinates in performing duties. Reviews private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits and compliance with approved plans. Coordinates and/or undertakes the development or update of the City Transportation Improvement Program (T.I.P.), the Capital Improvement Program, and other plans involving the municipal infrastructure. City Engineer 1 Determines applicable codes, regulations, and requirements for assigned projects. Coordinates the preparation of, or develops, engineering plans and specifications, coordinates required advertising for bids, reviews construction bids and makes necessary recommendations based on lowest and best bids, competency of vendors and consultants, and the selection criteria. Provides project management for the construction of the municipal public works projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project. Coordinates the preparation of, or develops, reviews and updates the sanitary sewer, water, storm drainage, and street system maps, data base, and comprehensive plans. Prepares and administers engineering budget in assigned area of responsibility. Maintains the engineering library and infrastructure records. Maintains and updates city subdivision and public works standards. Assures as-built records of projects, and documents necessary changes for the operation and maintenance programs. Responds to public or other inquiries relative to engineering policies and procedures on specific projects and other information. Evaluates issues and options regarding municipal public works and makes recommendations. ) Reviews utility permits, street use permits, franchise utility permits, etc. Maintains regular contact with consulting engineers, construction project engineers, City, County, State and Federal agencies, professional and technical groups and the general public regarding division activities and services. Assists in the evaluation of transportation and traffic impacts of development proposals, permits, rezones, plats, etc. Prepares traffic, utility and other studies and reports. Provides intersection signal and channelization design. PERIPHERAL DUTIES May coordinate sidewalk inspection, maintenance and enforcement programs. Monitors inter-governmental actions affecting public works. Assists in the training of other city personnel in public works design and construction techniques. DESIRED MINIMUM QUALIFICATIONS L` J Education and Experience: City Engineer 2 (A) Graduation from a four-year college or university with a degree in civil engineering or a closely related field; and (B) Minimum of seven years previous professional civil engineering experience including at least two years in municipal engineering; previous supervisory experience desired but not required; or (C) Any equivalent combination of education and experience. Education and Experience: Necessary Knowledge, Skills and Abilities: (A) Thorough knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; thorough knowledge of applicable City policies, laws, and regulations affecting Division activities; (B) Considerable skill in arriving at cost estimates on complex projects; Skill in operating the listed tools and equipment; and (C) Ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, City officials and the general public; ability to conduct necessary engineering research and compile comprehensive reports. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly,pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Must possess a valid Washington State driver's license or have the ability to obtain one prior to employment. Registration as a Professional Engineer(PE) in the State of Washington or reciprocal certification. City Engineer 3 TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base and computer-aided- design software; standard drafting tools; surveying equipment including level, theodolite and electronic distance measuring devices; motor vehicle; phone; mobile radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Hand-eye coordination is necessary to operate drafting instruments, computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger,handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here arc representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. SELECTION GUIDELINES Formal application,rating of education and experience; oral interview and reference check;job related tests may be required. City Engineer 4 The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: City Engineer 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Senior Engineer (Development) Job Code Number; 305 Department: Public Works Grade Number: 17 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location; City Hall GENERAL PURPOSE Performs complex engineering work in the provision of engineering review and inspection of developer installed infrastructure improvements and systems ensuring technical competence and compliance with all current codes and criteria. SUPERVISION RECEIVED: Works under the general guidance and direction of the City Engineer_ SUPERVISION EXERCISED May exercise general supervision over an assistant engineer or temporary or other staff as needed and assigned. ESSENTIAL DUTI=ES AND RESPONSIBILITIES Determines applicable codes, regulations, and requirements for assigned projects. Reviews private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits and compliance with approved plans. Reviews utility permits, street use permits, franchise utility permits, etc. Assists in the evaluation of transportation and traffic impacts of development proposals, permits, rezones, plats, etc. Prepares traffic, utility and other studies and reports, Reviews and updates the storm drainage and street system maps, and engineering data bases of the City_ Maintains the engineering library and infrastructure records. Maintains and updates city subdivision and public works standards. Assures as-built records of projects, and documents necessary changes for the operation and maintenance programs_ Responds to public or other inquiries relative to engineering policies and procedures on specific projects and other information. Senior Engineer - Day • Evaluates issues and options regarding municipal public works and makes recommendations. Maintains regular contact with consulting engineers, construction project engineers, City, County, State and Federal agencies, professional and technical groups and the general public regarding division activities and services. Provides intersection signal and channelization design. Develops and maintains a pavement management system. PERIPHERAL DUTIES Coordinates and/or undertakes the development or update of the City Transportation Improvement Program (T.I.P.), Comprehensive Sewer Plan, Comprehensive Water Plan, the Capital Improvement Program (CIP), and other plans involving the municipal infrastructure. Coordinates the preparation of, or develops, engineering plans and specifications, coordinates required advertising for bids, reviews construction bids and makes necessary recommendations based on lowest and best bids, competency of vendors and consultants, and the selection criteria. Provides project management for the construction of the municipal public works projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project. Coordinates sidewalk inspection, maintenance and enforcement programs. Assists in the training of other city personnel in public works design and construction techniques. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a four-year college or university with a degree in civil engineering or a closely related field; and (B) Minimum of five (5) years previous professional civil engineering experience including at least two years utilities or transportation; or (C) Any equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: (A) Thorough knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; thorough knowledge of applicable City policies, laws, and regulations affecting Division activities; Senior Engineer- Dev 2 (B) Considerable skill in arriving at cost estimates on complex projects; skill in operating the listed tools and equipment. (C) Ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, City officials and the general public; ability to conduct necessary engineering research and compile comprehensive reports. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Must possess a valid State driver's license or have the ability to obtain one prior to employment; registration as a Professional Engineer(PE); must be physically capable of moving about on construction work sites and under adverse field conditions. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base and computer-aided- design software; standard drafting tools; surveying equipment including level, theodolite and electronic distance measuring devices; motor vehicle; phone; mobile radio. PHYSICAL DEMANDS The physical demands described here arc representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Hand-eye coordination is necessary to operate drafting instruments, computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. Senior Engineer- Dev 3 The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK.ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Senior Engineer- Dev 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Senior Engineer(CIP) Job Code Number: 305 Department: Public Works Grade Number: 17 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs complex engineering work in the provision of office and engineering support and field engineering support for environmental, transportation, utility, and other Public Works projects and programs ensuring technical competence and compliance with all current codes and criteria; serves as a Project Manager. SUPERVISION RECEIVED: Works under the general guidance and direction of the City Engineer. SUPERVISION EXERCISED May exercise general supervision over an assistant engineer or temporary or other staff as needed and assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates andlor undertakes the development or update of the City Transportation Improvement Program (T.I.P.), Comprehensive Sewer Plan, Comprehensive Water Plan, the Capital Improvement Program (CIP), and other plans involving the municipal infrastructure. Coordinates the preparation of, or develops, engineering plans and specifications, coordinates required advertising for bids, reviews construction bids and makes necessary recommendations based on lowest and best bids, competency of vendors and consultants, and the selection criteria. Provides project management for the construction of the municipal public works projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project. Coordinates the preparation of, or develops, reviews and updates the storm drainage and street system maps, data base, and comprehensive plans. . Maintains the engineering library and infrastructure records. Maintains and updates city subdivision and public works standards. Senior Engineer- CIP 1 Assures as-built records of projects, and documents necessary changes for the operation and maintenance programs. Responds to public or other inquiries relative to engineering policies and procedures on specific projects and other information. Evaluates issues and options regarding municipal public works and makes recommendations. Maintains regular contact with consulting engineers, construction project engineers, City, County, State and Federal agencies, professional and technical groups and the general public regarding division activities and services. Provides intersection signal and channelization design. Develops and maintains a pavement management system. PERIPHERAL DUTIES Coordinates sidewalk inspection, maintenance and enforcement programs. Determines applicable codes, regulations, and requirements for assigned projects. Reviews private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits and compliance with approved plans. Reviews utility permits, street use permits, franchise utility permits, etc. Assists in the evaluation of transportation and traffic impacts of development proposals, permits, rezones, plats, etc. Prepares traffic, utility and other studies and reports. Assists in the training of other city personnel in public works design and construction techniques. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a four-year college or university with a degree in civil engineering or a closely related field; and (B) Minimum of five (5) years previous professional civil engineering experience including at least two years utilities; or (C) Any equivalent combination of education and experience. Senior Engineer- CIP 2 Necessary Knowledge, Skills and Abilities: (A) Thorough knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; thorough knowledge of applicable City policies, laws, and regulations affecting Division activities; (B) Considerable skill in arriving at cost estimates on complex projects; skill in operating the listed tools and equipment. (C) Ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, City officials and the general public; ability to conduct necessary engineering research and compile comprehensive reports. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as • practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Must possess a valid State driver's license or have the ability to obtain one prior to employment; registration as a Professional Engineer(PE); must be physically capable of moving about on construction work sites and under adverse field conditions. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base and computer-aided- design software; standard drafting tools; surveying equipment including level, theodolite and electronic distance measuring devices; motor vehicle; phone; mobile radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Hand-eye Senior Engineer- CIP 3 coordination is necessary to operate drafting instruments, computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK.ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: rTh Senior Engineer- CIP 4 CITY OF SPOKANE VALLEY , � POSITION DESCRIPTION Class Title: Senior Engineer(Traffic/Trans.) Job Code Number: 305 Department: Public Works Grade Number: 17 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs complex and professional engineering work for traffic and transportation projects and programs ensuring technical competence and compliance with all current local, state and Federal standards, codes and criteria; May serve as a Project Manager. SUPERVISION RECEIVED: Works under the general guidance and direction of the City Engineer. SUPERVISION EXERCISED May exercise general supervision over an assistant engineer or other staff as needed and assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Develops plans for traffic and surface transportation projects according to established engineering standards and local, state or federal construction policy. Provides project design and management of spot improvement and accident reduction projects. Investigates traffic operation concerns and issues identified by City staff; citizens and other agencies. Develops and recommends alternatives to address concerns; serves as first line of response. Coordinates periodic accident studies by determining highest accident locations within established guidelines; develops alternatives and makes recommendations for corrective action; designs, manages and implements projects. Conducts feasibility, scoping, and alternative analysis for transportation projects; determines applicable codes, regulations and requirements for assigned projects. May review private project development street and drainage plans for compliance with codes, regulations, and standards. Checks adequacy of applications for permits and compliance with approved plans. Senior Engineer—Traffic/Trans. 1 Assists in the preparation of sanitary storm drainage, street system maps, data bases, and comprehensive transportation plans. Conducts studies for the installation of new channelization, crosswalks, signage and signals. Selects appropriate studies, interprets and applies results. Assists in project management for the construction of municipal transportation projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project. Assures as-built records of transportation projects, and documents necessary changes for the operation and maintenance programs. Responds to public or other inquiries relative to engineering procedures on specific transportation projects and other information. May reviews utility permits, street use permits, franchise utility permits, etc. as needed. Maintains regular contact with consulting engineers, construction project engineers, City, County, State and Federal agencies,professional and technical groups and the general public regarding division activities and services. Assists in the evaluation of transportation and traffic impacts of development proposals, permits, rezones, plats, etc. Prepares traffic, utility and other studies and reports. Responds to public or other inquiries relative to traffic and transportation engineering policies and procedures. Evaluates issues and options regarding traffic and transportation issues and makes recommendations. May assist in the development and maintenance of a pavement management system. PERIPHERAL DUTIES May assist in the coordination and/or development or update of the City Transportation Improvement Program (T.1.P.). May coordinate the preparation of, or develop, engineering plans and specifications for various traffic or transportation projects, or coordinate required advertising for bids, review construction bids and makes necessary recommendations based on lowest and best bids, competency of vendors and consultants, and the selection criteria. May provides project management for the construction of traffic or transportation related projects. May oversee assigned projects to ensure contractor compliance with time and budget parameters for the project. Senior Engineer—Traffic/Trans. 2 Assists in the training of other engineering staff in traffic and transportation related design and construction techniques. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a four-year college or university with a degree in civil engineering or a closely related field; and (B) Minimum of five (5) years previous professional civil engineering experience, at least two of which has been specifically in traffic or transportation engineering; or (C) Any equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: (A) Thorough knowledge of traffic/transportation engineering principles, practices and methods as applicable to a municipal setting; thorough knowledge of applicable City policies, laws, and regulations affecting Division activities; (B) Considerable skill in arriving at cost estimates on complex projects; skill in operating the listed tools and equipment. (C) Ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, City officials and the general public; ability to conduct necessary engineering research and compile comprehensive reports. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Must possess a valid State driver's license or have the ability to obtain one prior to employment; registration as a Professional Engineer (PE); must be physically capable of moving about on construction work sites and under adverse field conditions. n Senior Engineer—Traffic/Trans. 3 TOOLS AND EQUIPMENT USED ■ Personal computer, including word processing, spreadsheet, and data base and computer-aided- design software; standard drafting tools; surveying equipment including level, theodolite and electronic distance measuring devices; motor vehicle; phone; mobile radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Hand-eye coordination is necessary to operate drafting instruments, computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger,handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. Senior Engineer—Traffic/Trans. 4 The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: • Senior Engineer—Traffic/Trans. 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Assistant Engineer(CIP) Job Code Number: 315 Department: Public Works Grade Number: 15 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs complex engineering work in the provision of office and engineering support and field engineering support for environmental, transportation, utility, and other Public Works projects and programs ensuring technical competence and compliance with all current codes and criteria; serves as a Project Manager. SUPERVISION RECEIVED: Works under the general guidance and direction of the City Engineer or a Senior Engineer as assigned. SUPERVISION EXERCISED None generally. May exercise general supervision over temporary or other staff as needed and J assigned.. ESSENTIAL DUTIES AND RESPONSIBILITIES Assists in the development or update of the City Transportation Improvement Program (T.I.P.), the Capital Improvement Program (CIP), and other plans involving the municipal infrastructure. Assists in the preparation of, or develops, engineering plans and specifications, coordinates required advertising for bids, reviews construction bids and makes necessary recommendations based on lowest and best bids, competency of vendors and consultants, and the selection criteria. Assists in project management for the construction of the municipal public works projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project. Assists in the preparation of, or develops, reviews and updates storm drainage and street system maps, data bases, and comprehensive plans. Maintains the engineering library and infrastructure records. Maintains and updates city subdivision and public works standards. Assistant Engineer- CIP Assures as-built records of projects, and documents necessary changes for the operation and maintenance programs. Responds to public or other inquiries relative to engineering policies and procedures on specific projects and other information. Evaluates issues and options regarding municipal public works and makes recommendations. Maintains regular contact with consulting engineers, construction project engineers, City, County, State and Federal agencies, professional and technical groups and the general public regarding division activities and services. Provides intersection signal and channelization design. Develops and maintains a pavement management system. PERIPHERAL DUTIES May coordinate sidewalk inspection, maintenance and enforcement programs. Determines applicable codes, regulations, and requirements for assigned projects. Reviews private project development plans for compliance with codes,regulations, and standards, adequacy of applications for permits and compliance with approved plans. Reviews utility permits, street use permits, franchise utility permits, etc. Assists in the evaluation of transportation and traffic impacts of development proposals, permits, rezones, plats, etc. Prepares traffic,utility and other studies and reports. Assists in the training of other city personnel in public works design and construction techniques. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a four-year college or university with a degree in civil engineering or a closely related field; and (B) Minimum of two (2) years previous professional civil engineering experience related to the duties and responsibilities of the position; or (C) Any equivalent combination of education and experience. Assistant Engineer- CI.P 2 Necessary Knowledge, Skills and Abilities: (A) Thorough knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; thorough knowledge of applicable City policies, laws, and regulations affecting engineering activities; (B) Considerable skill in arriving at cost estimates on complex projects; skill in operating the listed tools and equipment. (C) Ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, City officials and the general public; ability to conduct necessary engineering research and compile comprehensive reports. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Must possess a valid State driver's license or have the ability to obtain one prior to employment; registration as an Engineer In Training(EIT) or Professional Engineer(PE); must be physically capable of moving about on construction work sites and under adverse field conditions. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base and computer-aided- design software; standard drafting tools; surveying equipment including level, theodolite and electronic distance measuring devices; motor vehicle; phone; mobile radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Hand-eye Assistant Engineer- CIP 3 coordination is necessary to operate drafting instruments, computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Assistant Engineer- CIP 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Assistant Engineer(Development) Job Code Number: 315 Department: Public Works Grade Number: 15 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs complex and professional engineering work for environmental, surface water, street, and other public works projects and programs ensuring technical competence and compliance with all current codes and criteria; May serve as a Project Manager. SUPERVISION RECE1VED: Works under the general guidance and direction of the City Engineer or a Senior Engineer. SUPERVISION EXERCISED None generally. May exercise general supervision over temporary or other staff as needed and assigned. t, 1 ESSENTIAL DUTIES AND RESPONSIBILITI.ES Reviews private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits and compliance with approved plans. Determines applicable codes, regulations, and requirements for assigned projects. Coordinates the preparation of, or develops, engineering plans and specifications, coordinates required advertising for bids, reviews construction bids and makes necessary recommendations based on lowest and best bids, competency of vendors and consultants, and the selection criteria. Assists in project management for the construction of the municipal public works projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project. Assists in the review or preparation of sanitary sewer, water, storm drainage, and street system maps, data bases, and comprehensive plans. Maintains the engineering library and infrastructure records. Assures as-built records of projects, and documents necessary changes for the operation and maintenance programs. Assistant Engineer(Development) 1 Responds to public or other inquiries relative to engineering procedures on specific projects and other information. Reviews utility permits, street use permits, franchise utility permits, etc. Maintains regular contact with consulting engineers, construction project engineers, City, County, State and Federal agencies, professional and technical groups and the general public regarding division activities and services. Assists in the evaluation of transportation and traffic impacts of development proposals, permits, rezones, plats, etc. Prepares traffic, utility and other studies and reports. Assists in intersection signal and channelization design. Assists in the development of pavement management systems. PERIPHERAL DUTIES May coordinate sidewalk inspection, maintenance and enforcement programs. May monitors inter-governmental actions affecting public works operations. Assists in the training of other city personnel in public works design and construction techniques. DESIRED MINIMUM Q UALIFICATIONS Education and Experience: (A) Graduation from a four-year college or university with a degree in civil engineering or a closely related field; and (B) Minimum of two years previous experience related to the duties and responsibilities of the position; or (C) Any equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: (A) Thorough knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; considerable knowledge of applicable City policies, laws, and regulations affecting development activities; (B) Considerable skill in arriving at cost estimates on complex projects; Skill in operating the listed tools and equipment; and �\ ' (C) Ability to communicate effectively, orally and in writing, with employees, Assistant Engineer(Development) 2 consultants, other governmental agency representatives, City officials and the general public; ability to conduct necessary engineering research and compile comprehensive reports. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to communicate effectively verbally and in writing; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Must possess a valid State driver's license or have the ability to obtain one prior to employment; registration as an Engineer In Training(ElT) or Professional Engineer(PE); must be physically capable of moving about on construction work sites and under adverse field conditions. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base and computer-aided- design software; standard drafting tools; surveying equipment including level, theodolite and electronic distance measuring devices; motor vehicle; phone; mobile radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Hand-eye coordination is necessary to operate drafting instruments, computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth Assistant Engineer(Development) 3 perception, and the ability to adjust focus. , WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CDThe job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: 0 Assistant Engineer(Development) 4 �I CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Assistant Engineer(Civil) Job Code Number: 315 Department: Public Works Grade Number: 15 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs complex and professional engineering work for environmental, street, storm drainage and other public works projects and programs ensuring technical competence and compliance with all current codes and criteria; Reviews and inspects plats and construction proposals for code compliance. SUPERVISION RECEIVED: Works under the general guidance and direction of the Public Works Director or a Senior Engineer as assigned. SUPERVISION EXERCISED May exercise general supervision over temporary or other staff as needed and assigmed. ESSENTIAL DUTIES AND RESPONSIBILITIES Reviews and inspects private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits and compliance with approved plans. Determines applicable codes, regulations, and requirements for assigned projects. Coordinates the preparation of, or develops, engineering plans and specifications, coordinates required advertising for bids, reviews construction bids and makes necessary recommendations based on lowest and best bids, competency of vendors and consultants, and the selection criteria. Assists in project management for the construction of the municipal public works projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project. Assists in the preparation of sanitary sewer, water, storm drainage, and street system maps, data bases, and comprehensive plans. Helps maintain the engineering library and infrastructure records. CDReviews utility permits, street use permits, franchise utility permits, etc. Assistant Engineer(Civil) 1 Assures as-built records of projects, and documents necessary changes for the operation and maintenance programs. Responds to public or other inquiries relative to engineering procedures on specific projects and other information. Maintains regular contact with consulting engineers, construction project engineers, City, County, State and Federal agencies, professional and technical groups and the general public regarding division activities and services. Assists in the evaluation of transportation and traffic impacts of development proposals, permits, rezones, plats, etc. Prepares traffic, utility and other studies and reports. Assists in intersection signal and channelization design. Assists in the development of pavement management systems. PERIPHERAL DUTIES May coordinate sidewalk inspection, maintenance and enforcement programs. May be assigned to monitor inter-governmental actions affecting public works operations. Assists in the training of other city personnel in public works design and construction techniques. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a four-year college or university with a degree in civil engineering or a closely related field; and (B) Two years previous professional civil engineering experience; or (C)Any equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: (A) Thorough knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; considerable knowledge of applicable City policies, laws, and regulations affecting Division activities; (B) Considerable skill in arriving at cost estimates on complex projects; Skill in operating the listed tools and equipment; and (C) Ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, City officials and the general public; 0 ability to conduct necessary engineering research and compile comprehensive reports. Assistant Engineer(Civil) 2 (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly,pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Must possess a valid State driver's license or have the ability to obtain one prior to employment; Registration as a Professional Engineer(PE) or Engineer In Training(EIT)preferred; must be physically capable of moving about on construction work sites and under adverse field conditions. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base and computer-aided- design software; standard drafting tools; surveying equipment including level, theodolite and electronic distance measuring devices; motor vehicle; phone; mobile radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Hand-eye coordination is necessary to operate drafting instruments, computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision,peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT Assistant Engineer(Civil) 3 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. 0 Assistant Engineer(Civil) 4 SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required.. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: C C Assistant Engineer(Civil) 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Engineering Technician Job Code Number: 320 Department: Public Works Grade Number: 14 Division: NA FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs routine and complex technical engineering related work for environmental, utilities, street, and other public works projects and programs. Assists an Engineer in application of principles, methods, and techniques of civil engineering technology. SUPERVISION RECEIVED: Works under the general guidance and direction of the Public Works Director or City Engineer as assigned. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Reviews project specifications and confers with engineer concerning assistance required such as plan preparation, acceptance testing, evaluation of field conditions, design changes, and reports. Conducts materials testing and analysis. Prepares reports detailing tests conducted and results. Drafts and calculates field notes to document quantities, alignment, grade and locations according to project plans or to document monthly and final progress estimates. Surveys project sites to obtain and analyze topographical details of sites. Writes legal descriptions for dedications, annexations, local improvement districts, easements or condemnations. Researches records, maps and other data to obtain such typical engineering data such as location of sewer stubs, water mains, hydrants, etc. and zoning district designations or special property assessments. Using computer assisted design (CAD) equipment and software, designs and/or drafts sketches of proposed drawings, checking dimension of parts, materials to be used, relation of one part to • Engineering Technician 1 another, and relation of various parts to whole structure or project; making any adjustments or changes necessary or desired. Drafts detailed dimensional CAD drawings such as those needed for company products, facilities, improvements, systems and projects. Assists in the preparation of CAD engineering plans and specifications, and in the preparation of maps, data bases, and comprehensive plans. Draws charts for representation of statistical data; draws fmished designs from sketches. Reviews project specifications and confers with Engineering and other staff concerning assistance required such as plan preparation, design changes, and reports. Drafts and plots maps and charts showing profiles and cross-sections, indicating relation of topographical contours and elevations to buildings, retaining walls, tunnels, utility lines, and other structures. Calculates dimensions, profile specifications, and quantities of materials such as pipe, concrete, and asphalt. Inspects construction site to determine conformance of site to design specifications. Assists engineers to ensure that construction and repair of transportation, water or wastewater systems meet control requirements. Assists in the review of private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits and compliance with approved plans. Assists in the preparation of engineering plans and specifications, coordinates required advertising for bids, reviews construction bids and makes necessary recommendations based on lowest and best bids, competency of vendors and consultants, and the selection criteria. Assists in project management for the construction of the municipal public works projects. Assists in the preparation of sanitary sewer, water, storm drainage, and street system maps,data bases, and comprehensive plans. Assists in the maintenance of engineering and infrastructure records. Prepares and drafts as-built plans for street, water, sewer or light systems. Reviews applications for utility permits, street use permits, franchise utility permits, etc. Issues routine permits. Assists in the evaluation of transportation and traffic impacts of development proposals,permits, rezones,plats, etc. Prepares traffic, utility and other studies and reports. Engineering Technician 2 0 Coordinates sidewalk inspection, maintenance and enforcement programs. Assists in intersection signal and channelization design. Assists in the development of pavement management systems. Performs a variety of office related functions, including preparing permits, correspondence, maps, presentation materials, brochures, reducing field notes, printing materials, answering phones and responding to inquiries from contractors, developers, property owners, staff, and the general public. Serves as a drafter,by making final sketch of proposed drawing, checking dimension of parts, materials to be used, relation of one part to another, and relation of various parts to whole structure or project; making any adjustments or changes necessary or desired; Inking in lines and letters on pencil drawings as required; Drawing charts for representation of statistical data; drawing finished designs from sketches; using computer assisted drafting (CAD) equipment and software. PERIPHERAL DUTIES Serves as a member of various employee committees. Serves as a member of survey crew or flagging as needed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED, supplemented by two years of related technical or college training in drafting, Computer-Aided-Design(CAD), engineering technology, civil engineering or a closely related field; and (13) Minimum of two years related work experience; or (C) Any equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: (A) Some knowledge of civil engineering principles,practices and methods as applicable to a municipal setting; some knowledge of applicable City policies, laws, and regulations affecting Division activities; (B) Considerable skill in arriving at cost estimates on complex projects; some skill in operating the listed tools and equipment; some skill in basic drafting, surveying, and flagging. Engineering Technician 3 (C) Ability to prepare, organize and maintain engineering field and office data, reports and systems; ability to effectively communicate complex technical information, orally and in writing, to contractors, developers, property owners, employees, consultants, other governmental agency representatives, City officials and the general public. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Must possess a valid State driver's license or have the ability to obtain one prior to employment; must be physically capable of moving about on construction work sites. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base and computer-aided- design software; standard drafting tools; pipe locator; engineering calculator; motor vehicle; phone; mobile radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Hand-eye coordination is necessary to operate drafting instruments, computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. 0 Engineering Technician 4 The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK.ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable-accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that maybe performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Engineering Technician 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Planning Manager(Long Range) Job Code Number: 325 Department: Community Development Grade Number: 18 Division: Long Range Planning FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex administrative, technical and supervisory work in the long range planning programs of the city related to the development and implementation of land use and related municipal plans and policies. SUPERVISION RECEIVED: Works under the general direction of the Community Development Director. SUPERVISION EXERCISED Exercises supervision over planners assigned to long range planning. May supervise support staff, part-time or temporary employees or volunteers, as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and supervises long range comprehensive planning operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Provides leadership and direction in the development of long range plans and projects; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates division activities with other divisions, departments and agencies as needed. Provides professional planning and development advice to supervisors and other officials; makes private and public presentations to supervisors, boards, commissions, civic groups and the general public. Communicates official plans, programs, policies and procedures to staff and the general public. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Long Range Planning Manager 1 0 Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Maintains harmony among workers and resolves grievances; Performs or assists subordinates in performing duties; adjusts errors and complaints. Develops long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Monitors planning activities of neighboring jurisdictions; coordinates work with other affected agencies; assists in the development of regional plans, as assigned. Provides technical and professional advice; makes presentations to supervisors, boards, commissions, civic groups and the general public. Prepares a variety of studies, reports and related information for decision-making purposes. Conducts technical research studies and prepares statistical reports and recommendations for drafting or revising local legislation and long range comprehensive plans, projecting trends, monitoring socio-economic data, etc. r 1 Oversees the development and implementation of long-range growth management, land use, economic development, utility, housing, transportation, facilities, solid waste or other plans and codes to meet the City's needs and any inter-governmental agreements or requirements. Provides staff support to the Planning Commission as needed and assigned. Prepares planning reports and supporting data, including recommendations or various long range planning proposals. Updates a variety of maps. Prepares graphics and maps for a variety of reports, plans, grant applications, publications or meetings. Serves when assigned as a member of a planning task force composed of City, County or State groups. Assists in maintaining the data base of information for planning purposes. Responds to local citizens inquiring about local planning and zoning regulations and ordinances. Assists in the administration of long range planning consultant contracts, as assigned. Assists with the development of the City's Capital Improvement Plan(CIP). PERIPHERAL DUTIES U Long Range Planning Manager 2 Assists city staff in the enforcement of local ordinances and in interpreting city codes and master plans. Prepares and writes grant application components relating to comprehensive plans,neighborhood plans, maps, site plans, etc. Assists in designs for parks, streetscapes, landscapes and other municipal projects as needed and qualified. Serves as a member of various staff committees as assigned. Attends professional development workshops and conferences to keep abreast of trends and developments in the field of municipal planning. Trains subordinate Planners as needed. Assists other planning staff members as needed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in land- use planning, urban planning, landscape architecture or a closely related field (Master's degree preferred); and (B) Seven (7) years experience in urban planning, with at least two (2) years experience in comprehensive planning; or (C) Any equivalent combination of education and experience, additional education substituting on a year for year basis for the required experience. Necessary Knowledge, Skills, Abilities, and Other Traits: (A) Thorough knowledge of zoning laws and comprehensive plans including their formation, process of adoption, and enforcement; Extensive knowledge of planning programs and processes; Working knowledge of Personal Computers and GIS applications; (B) Skill in the operation of the listed tools and equipment; and (C) Ability to communicate effectively orally and in writing with architects, contractors, developers, owners, supervisors, employees, and the general public; Ability to establish effective working relationships. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as Long Range Planning Manager 3 practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS: Valid State Driver's License, or ability to obtain one. AICP highly desirable but not required. TOOLS AND EQUIPMENT USED Personal computer, including word processing; motor vehicle; calculator; phone; copy and fax machine; various graphic design tools. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand or sit; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 0 Long Range Planning Manager 4 While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Long Range Planning Manager 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Planning Manager(Current Planning) Job Code Number: 325 Department: Community Development Grade Number: 18 Division: Current Planning FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex administrative, technical and supervisory work in the current land use planning and zoning/nuisance code enforcement programs of the city. SUPERVISION RECEIVED: Works under the general direction of the Community Development Director. SUPERVISION EXERCISED Supervises planners and planning technicians assigned to current planning. Supervises the Code Enforcement Officer. May supervise support staff, part- time or temporary employees or volunteers, as assigned. . ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and supervises current planning operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews prowess and directs changes as needed. Provides leadership and direction in the development of short and long range plans and projects; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides professional planning and development advice to supervisors and other officials; makes private and public presentations to supervisors, boards, commissions, civic groups and the general public. Communicates official plans, programs, policies and procedures to staff and the general public. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Current Planning Manager 1 Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Maintains harmony among workers and resolves grievances; Performs or assists subordinates in performing duties; adjusts errors and complaints. Supervises and evaluates land use proposals for conformity to established plans and ordinances; evaluates proposals' development impact as they relate to the adopted plans of the City and makes recommendations. Supervises and evaluates land use proposals to insure compliance with applicable City, State or Federal laws. Oversees approval of shoreline development permits, sigm permits, short subdivision plats, boundary line adjustments, and minor land development proposals within scope of authority and responsibility. Gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides technical and professional advice; makes presentations to supervisors, boards, commissions, civic groups and the general public. Provides information on land use applications, • ordinances, codes, plans and related planning programs, services or regulations to architects, engineers, developers, contractors, owners, community groups and interested persons. Reviews development and related land use permit applications, site plans, variance applications, etc.; examines applications for compliance with established plans and ordinances, and applicable local, state or Federal regulation; solicits input from appropriate staff, schedules hearings and actions, monitors through the approval process, enforces compliance with regulations; prepares reports and related data as required. Administers a variety of programs and codes, including zoning, subdivision, shoreline master program, SEPA, signs, nuisance, etc. Evaluates environmental information and recommends mitigation measures to reduce adverse impacts of development. Oversees zoning and nuisance code enforcement. Updates a variety of maps. Prepares graphics and maps for a variety of reports, plans, grant applications, publications or meetings. Serves when assigned as a member of a planning task force composed of City, County or State groups. Assists in maintaining the data base of information for planning purposes. U Current Planning Manager 2 Reviews business license registrations or applications for compliance with zoning, sign and related regulations. Responds to local citizens inquiring about local planning and zoning regulations and ordinances. PERIPHERAL DUTIES Provides staff support to the Planning Commission and other various boards and commissions, as needed and assigned. Assists in designs for parks, streetscapes, landscapes and other municipal projects. Serves as a member of various staff committees as assigned. Attends professional development workshops and conferences to keep abreast of trends and developments in the field of municipal planning. Prepares and writes grant application components relating to geographics, maps, plats, site plans, etc. Assists the Community Development Director in all SEPA Responsible Official related activities. Assists other planning staff members as needed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in land- use planning, urban planning, landscape architecture, public administration or a closely related field (Master's degree preferred); and (B) Seven (7) years experience in urban planning; or (C)Any equivalent combination of education and experience, additional education substituting on a year for year basis for the required experience. Necessary Knowledge, Skills, Abilities, and Other Traits: (A)Thorough knowledge of zoning laws and comprehensive plans including their formation, process of adoption, and enforcement; extensive knowledge of planning programs and processes; working knowledge of Personal Computers and GIS applications; (B) Skill in the area of drafting and designing; skill in the operation of the listed tools and equipment. Current Planning Manager 3 3 L ' (C) Ability to communicate effectively orally and in writing with architects, contractors, developers, owners, supervisors, employees, and the general public; ability to establish effective working relationships. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid State Driver's License, or ability to obtain one. AICP not required but highly desirable. TOOLS AND EQUIPMENT USED Personal computer, including word processing; motor vehicle; calculator; phone; copy and fax machine; various graphic design tools. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand or sit; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. ;r Current Planning Manager 4 WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles. • The noise level in the work environment is usually quiet in the office, and moderate in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: • n Current Planning Manager 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Senior Planner Job Code Number: 330 Department: Community Development Grade Number: 16 Division: Current Planning FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex administrative, technical and professional work in either current or long range planning programs of the city related to the implementation of land use and related municipal plans and policies. This is a lead journey level planning position which may undertake a variety of complex projects, including those including policy interpretation. SUPERVISION RECEIVED: Works under the general supervision of a Planning Manager. SUPERVISION EXERCISED Serves as a lead worker. May exercise supervision over an Associate or Assistant Planner or Planning Technician as assigned. May supervise support staff, part- time or temporary employees or volunteers, as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES— CURRENT PLANNING May serve as a lead worker over Associate or Assistant Planners. Provides leadership and direction in the development of short and long range plans and projects; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides professional planning and development advice to supervisors and other officials; makes private and public presentations to supervisors, boards, commissions, civic groups and the general public. Communicates official plans, programs, policies and procedures to staff and the general public. Gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides technical and professional advice; makes presentations to supervisors, boards, commissions, civic groups and the general public. Provides information on land use applications, ordinances, codes, plans and related planning programs, services or regulations to architects, engineers, developers, contractors, owners, community groups and interested persons. Senior Planner 1 Reviews development and related land use permit applications, site plans, variance applications, etc.; examines applications for compliance with established plans and ordinances, and applicable local, state or Federal regulation; solicits input from appropriate staff, schedules hearings and actions, monitors through the approval process, enforces compliance with regulations; prepares reports and related data as required. Administers the sip code; reviews and approves sign permit applications. Provides technical assistance for long range planning projects. Provides staff support to the Planning Commission as needed and assigned. Prepares planning reports and supporting data, including recommendations or various land use proposals. Evaluates environmental information and recommends mitigation measures to reduce adverse impacts of development. Assists city staff in the enforcement of local ordinances and in interpreting city codes and master plans. Assists in designs for parks, streetscapes, landscapes and other municipal projects. Updates a variety of maps. Prepares graphics and maps for a variety of reports, plans, grant applications, publications or meetings. Serves when assigned as a member of a planning task force composed of City, County or State groups. Prepares and writes grant application components relating to geographies, maps, plats, site plans, etc. Assists in maintaining the data base of. information for planning purposes. Responds to local citizens inquiring about local planning and zoning regulations and ordinances. ESSENTIAL DUTIES AND RESPONSIBILITIES—LONG RANGE PLANNING Develops long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Monitors planning activities of neighboring jurisdictions; coordinates work with other affected agencies; assists in the development of regional plans, as assigned. Provides technical and professional advice; makes presentations to supervisors, boards, commissions, civic groups and the general public. Senior Planner 2 Prepares a variety of studies, reports and related information for decision-making purposes. Conducts technical research studies and prepares statistical reports and recommendations for drafting or revising local legislation and long range comprehensive plans,projecting trends, monitoring socio-economic data, etc. Assists in the development and implementation of long-range growth management, land use, economic development, utility, housing, transportation, facilities, solid waste or other plans and codes to meet the CitYs needs and any inter-governmental agreements or requirements. Provides staff support to the Planning Commission as needed and assigned. Prepares planning reports and supporting data, including recommendations or various long range planning proposals. Updates a variety of maps. Prepares graphics and maps for a variety of reports, plans, grant applications, publications or meetings. Serves when assigned as a member of a planning task force composed of City, County or State groups. Prepares and writes grant application components relating to geographies, maps, plats, site plans, etc. Assists in maintaining the data base of information for planning purposes. Responds to local citizens inquiring about local planning and zoning regulations and ordinances. Assists with the administration of long range planning consultant contracts, as assigned. Assists with the development of the City's Capital Improvement Plan (CIP). PERIPHERAL DUTIES Reviews business license registrations or applications for compliance with zoning, sign and related regulations. Serves as a member of various staff committees as assigned. Attends professional development workshops and conferences to keep abreast of trends and developments in the field of municipal planning. Assists other planning staff members as needed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: Senior Planner 3 (A) Graduation from an accredited four-year college or university with a Bachelor's degree in land-use planning, urban planning, landscape architecture or a closely related field (Master's degree preferred); and (B) Seven (7) years experience in urban planning or related field; or Necessary Knowledge, Skills, Abilities, and Other Traits: (A)Thorough knowledge of zoning laws and comprehensive plans including their formation, process of adoption, and enforcement; extensive knowledge of planning programs and processes; working knowledge of Personal Computers and GIS applications; (B) Skill in the area of drafting and designing; skill in the operation of the listed tools and equipment. (C) Ability to communicate effectively orally and in writing with architects, contractors, developers, owners, supervisors, employees, and the general public; ability to establish effective working relationships. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid State Driver's License, or ability to obtain one. AICP certification preferred but not required. TOOLS AND EQUIPMENT USED Personal computer, including word processing; motor vehicle; calculator; phone; copy and fax machine; various graphic design tools. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Senior Planner 4 Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand or sit; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work env r n nt is usually q uiet in the office, an d moderate in the field SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: April 29, 2003 Revision History: Senior Planner 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Associate Planner(Current Planning) Job Code Number: 335 Department: Community Development Grade Number: 15 Division: Current Planning FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex administrative, technical and professional work in the current planning programs of the city related to the implementation of land use and related municipal plans and policies. This is a journey level planning position which may undertake a variety of complex projects, including those including policy interpretation. SUPERVISION RECEIVED: Works under the general supervision of the Planning Manager. SUPERVISION EXERCISED None generally. May exercise supervision over an Assistant Planner or Planning Technician as assigned. May supervise support staff, part- time or temporary employees or volunteers, as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Develops short range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides technical and professional advice; makes presentations to supervisors, boards, commissions, civic groups and the general public. Provides information on land use applications, ordinances, codes, plans and related planning programs, services or regulations to architects, engineers, developers, contractors, owners, community groups and interested persons. Reviews development and related land use permit applications, site plans, variance applications, etc.; examines applications for compliance with established plans and ordinances, and applicable local, state or Federal regulation; solicits input from appropriate staff, schedules hearings and actions, monitors through the approval process, enforces compliance with regulations; prepares reports and related data as required. Administers the sign code; reviews and approves sign permit applications. Associate Planner (Current Planning) 1 Provides technical assistance for long range planning projects. Provides staff support to the Planning Commission as needed and assigned. Prepares planning reports and supporting data, including recommendations or various land use proposals. Evaluates environmental information and recommends mitigation measures to reduce adverse impacts of development. Assists city staff in the enforcement of local ordinances and in interpreting city codes and master plans. Assists in designs for parks, streetscapes, landscapes and other municipal projects. Updates a variety of maps. Prepares graphics and maps for a variety of reports, plans, grant applications, publications or meetings. Serves when assigned as a member of a planning task force composed of City, County or State groups. Prepares and writes grant application components relating to geographies, maps,plats, site plans, etc. Assists in maintaining the data base of information for planning purposes. Responds to local citizens inquiring about local planning and zoning regulations and ordinances. PERIPHERAL DUTIES Reviews business license registrations or applications for compliance with zoning, sign and related regulations. Serves as a member of various staff committees as assigned. Attends professional development workshops and conferences to keep abreast of trends and developments in the field of municipal planning. Assists other planning staff members as needed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a Bachelor's degree in land-use planning, urban planning, landscape architecture or a closely related field (Master's degree preferred); and (B) Five(5) years experience in urban planning or related field; or Associate Planner (Current Planning) 2 �—v (C) Any equivalent combination of education and experience. Necessary Knowledge, Skills, Abilities, and Other Traits: (A) Thorough knowledge of zoning laws and comprehensive plans including their formation, process of adoption, and enforcement; extensive knowledge of planning programs and processes; working knowledge of Personal Computers and GIS applications; (B) Skill in the area of drafting and designing; skill in the operation of the listed tools and equipment. (C) Ability to communicate effectively orally and in writing with architects, contractors, developers, owners, supervisors, employees, and the general public; ability to establish effective working relationships. (D)A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid State Driver's License, or ability to obtain one. AICP certification preferred but not required. TOOLS AND EQUIPMENT USED Personal computer, including word processing; motor vehicle; calculator; phone; copy and fax machine; various graphic design tools. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. Associate Planner(Current Planning) 3 While performing the duties of this job, the employee is occasionally required to stand or sit; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Associate Planner(Current Planning) 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Associate Planner(Long Range) Job Code Number: 335 Department: Community Development Grade Number: 15 Division: Long Range Planning FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex administrative, technical and professional work in the long range planning programs of the city related to the development and implementation of land use and related municipal plans and policies. This is a journey level planning position which may undertake a variety of advanced projects, including policy development. SUPERVISION RECEIVED: Works under the general supervision of the Planning Manager. SUPERVISION EXERCISED None generally. May exercise supervision over an Assistant Planner or Planning Technician as assigned. May supervise support staff, part-time or temporary employees or volunteers, as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Develops long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Monitors planning activities of neighboring jurisdictions; coordinates work with other affected agencies; assists in the development of regional plans, as assigned. Provides technical and professional advice; makes presentations to supervisors, boards, commissions, civic groups and the general public. Prepares a variety of studies, reports and related information for decision-making purposes. Conducts technical research studies and prepares statistical reports and recommendations for drafting or revising local legislation and long range comprehensive plans, projecting trends, monitoring socio-economic data, etc. Assists in the development and implementation of long-range growth management, land use, economic development, utility, housing, transportation, facilities, solid waste or other plans and codes to meet the City's needs and any inter-governmental agreements or requirements. Associate Planner(Long Range) 1 Provides staff support to the Planning Commission as needed and assigned. Prepares planning reports and supporting data, including recommendations or various long range planning proposals. Updates a variety of maps. Prepares graphics and maps for a variety of reports, plans, grant applications, publications or meetings. Serves when assigned as a member of a planning task force composed of City, County or State groups. Prepares and writes grant application components relating to geographies, maps, plats, site plans, etc. Assists in maintaining the data base of information for planning purposes. Responds to local citizens inquiring about local planning and zoning regulations and ordinances. Assists with the administration of long range planning consultant contracts, as assigned. Assists with the development of the City's Capital Improvement Plan (CIP). PERIPHERAL DUTIES Assists city staff in the enforcement of local ordinances and in interpreting city codes and master Y rp g Y plans. Assists in designs for parks, streetscapes, landscapes and other municipal projects. Serves as a member of various staff committees as assigned. Attends professional development workshops and conferences to keep abreast of trends and developments in the field of municipal planning. Trains Assistant Planners and Planning Technicians as needed. Assists other planning staff members as needed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in land- use planning, urban planning, landscape architecture or a closely related field (Master's degree preferred); and Associate Planner(Long Range) 2 (B) Five (5) years experience in urban planning or related field; or (C) Any equivalent combination of education and experience. Necessary Knowledge, Skills, Abilities, and Other Traits: (A) Thorough knowledge of zoning laws and comprehensive plans including their formation, process of adoption, and enforcement; Extensive knowledge of planning programs and processes; Working knowledge of Personal Computers and GIS applications; (B) Skill in the area of drafting and designing; Skill in the operation of the listed tools and equipment; and (C) Ability to communicate effectively orally and in writing with architects, contractors, developers, owners, supervisors, employees, and the general public; Ability to establish effective working relationships. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, } supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS: Valid State Driver's License, or ability to obtain one. AICP certification preferred but not required. TOOLS AND EQUIPMENT USED Personal computer, including word processing; motor vehicle; calculator; phone; copy and fax machine; various graphic design tools. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Associate Planner(Long Range) 3 l Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand or sit; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Associate Planner (Long Range) 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Assistant Planner (Current Planning) Job Code Number: 340 Department: Community Development Grade Number: 14 Division: Current Planning FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex administrative, technical and professional work in the current planning programs of the city related to the implementation of land use and related municipal plans and policies. SUPERVISION RECEIVED: Works under the general supervision of a Planning Manager. SUPERVISION EXERCISED None generally. May exercise supervision over assistant or specialty planners on a given project, May supervise support staff, part- time or temporary employees or volunteers, as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Develops short range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides technical and professional advice; makes presentations to supervisors, boards, commissions, civic groups and the general public. Provides information on land use applications, ordinances, codes, plans and related planning programs, services or regulations to architects, engineers, developers, contractors, owners, community groups and interested persons. Reviews development and related land use permit applications, site plans, variance applications, etc.; examines applications for compliance with established plans and ordinances, and applicable local, state or Federal regulation; solicits input from appropriate staff, schedules hearings and actions, monitors through the approval process, enforces compliance with regulations; prepares reports and related data as required. Administers the sign code; reviews and approves sign permit applications. Provides technical assistance for long range planning projects. Provides staff support to the Planning Commission as needed and assigned. Prepares planning reports and supporting data, including recommendations or various land use proposals. Assistant Planner(Current Planning) 1 Evaluates environmental information and recommends mitigation measures to reduce adverse impacts of development. Assists city staff in the enforcement of local ordinances and in interpreting city codes and master plans. Assists in designs for parks, streetscapes, landscapes and other municipal projects. Updates a variety of maps. Prepares graphics and maps for a variety of reports, plans, grant applications, publications or meetings. Serves when assigned as a member of a planning task force composed of City, County or State groups. Prepares and writes grant application components relating to geographies, maps,plats, site plans, etc. Assists in maintaining the data base of information for planning purposes. Responds to local citizens inquiring about local planning and zoning regulations and ordinances. PERIPHERAL DUTIES Reviews business license registrations or applications for compliance with zoning, sign and related regulations. Serves as a member of various staff committees as assigned. Attends professional development workshops and conferences to keep abreast of trends and developments in the field of municipal planning. Assists other planning staff members as needed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in land- use planning, urban planning, landscape architecture or a closely related field; and (B) Two (2) years experience in municipal planning; or (C) Any equivalent combination of education and experience, additional education substituting on a year for year basis for the required experience. Assistant Planner(Current Planning) 2 Necessary Knowledge, Skills and Abilities: (A) Thorough knowledge of zoning laws and comprehensive plans including their formation, process of adoption, and enforcement; extensive knowledge of planning programs and processes; working knowledge of Personal Computers and GIS applications; (B) Skill in the area of drafting and designing; skill in the operation of the listed tools and equipment. (C) Ability to communicate effectively orally and in writing with architects, contractors, developers, owners, supervisors, employees, and the general public; ability to establish effective working relationships. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid State Driver's License, or ability to obtain one. TOOLS AND EQUIPMENT USED Personal computer, including word processing; motor vehicle; calculator; phone; copy and fax machine; various graphic design tools. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand or sit; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands Assistant Planner(Current Planning) 3 and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Assistant Planner(Current Planning) 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Assistant Planner(Long Range) Job Code Number: 340 Department: Community Development Grade Number: 14 Division: Long Range Planning FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex administrative, technical and professional work in the long range planning programs of the city related to the development and implementation of land use and related municipal plans and policies. This is an entry level professional planning position. SUPERVISION RECEIVED: Works under the general supervision of a Planning Manager. SUPERVISION EXERCISED None generally. May exercise supervision over a Planning Technician, as assigned. May supervise support staff, part-time or temporary employees or volunteers, as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Develops long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Monitors planning activities of neighboring jurisdictions; coordinates work with other affected agencies; assists in the development of regional plans, as assigned. Provides technical and professional advice; makes presentations to supervisors, boards, commissions, civic groups and the general public. Prepares a variety of studies, reports and related information for decision-making purposes. Conducts technical research studies and prepares statistical reports and recommendations for drafting or revising local legislation and long range comprehensive plans, projecting trends, monitoring socio-economic data, etc. Assists in the development and implementation of long-range growth management, land use, economic development, utility, housing, transportation, facilities, solid waste or other plans and codes to meet the City's needs and any inter-governmental agreements or requirements. Assistant Planner(Long Range) 1 Provides staff support to the Planning Commission as needed and assigned. Prepares planning reports and supporting data, including recommendations or various long range planning proposals. Updates a variety of maps. Prepares graphics and maps for a variety of reports,plans, grant applications, publications or meetings. Serves when assigned as a member of a planning task force composed of City, County or State groups. Prepares and writes grant application components relating to geographies, maps, plats, site plans, etc. Assists in maintaining the data base of information for planning purposes. Responds to local citizens inquiring about local planning and zoning regulations and ordinances. Assists with the administration of long range planning consultant contracts, as assigned. Assists with the development of the City's Capital Improvement Plan (CIF). PERIPHERAL DUTIES Assists city staff in the enforcement of local ordinances and in interpreting city codes and master plans. Assists in designs for parks, streetscapes, landscapes and other municipal projects. Serves as a member of various staff committees as assigned. Attends professional development workshops and conferences to keep abreast of trends and developments in the field of municipal planning. Trains Planning Technicians and other related staff members as needed. Assists other planning staff members as needed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in land- use planning, urban planning, landscape architecture or a closely related field; and (B) Two (2) years experience in planning; or Assistant Planner(Long Range) 2 (C) Any equivalent combination of education and experience, additional education substituting on a year for year basis for the required experience. Necessary Knowledge, Skills, Abilities, and Other Traits: (A) Thorough knowledge of zoning laws and comprehensive plans including their formation, process of adoption, and enforcement; Extensive knowledge of planning programs and processes; Working knowledge of Personal Computers and GIS applications; (B) Skill in the area of drafting and designing; Skill in the operation of the listed tools and equipment; and (C) Ability to communicate effectively orally and in writing with architects, contractors, developers, owners, supervisors, employees, and the general public; Ability to establish effective working relationships. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS: Valid State Driver's License, or ability to obtain one. TOOLS AND EQUIPMENT USED Personal computer, including word processing; motor vehicle; calculator; phone; copy and fax machine; various graphic design tools. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. Assistant Planner(Long Range) 3 While performing the duties of this job, the employee is occasionally required to stand or sit; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: _ Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Assistant Planner(Long Range) 4 CITY OF SPOKANE VALLEY POSITIOiN DESCRIPTION Class Title: Code Enforcement Officer Job Code Number: 345 Department: Community Development Grade Number: 13 Division: Current Planning FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex work in the interpretation and enforcement of adopted codes and related rules and regulations. SUPERVISION RECEIVED: Works under the general guidance and direction of the Current Planning Manager. SUPERVISION EXERCISED None. 4 1 ESSENTIAL DUTIES AND RESPONSIBILITIES l 1 PPeriodically, patrols or inspects an assigned area to monitor for violations of local codes. Responds to complaints of potential code violations relating to signing, building occupancy, nuisances, hazardous sidewalks or other conditions, housing conditions, construction, land use, zoning, animals, noise, dumping, clearing, grading, filling, polluting, or other code related matters. Conducts field investigations of potential violations; gathers evidence; questions or interrogates complainants, witnesses and suspects; compares facts to code requirements; makes findings; and issues warnings, correction notices, or citations. Meets with owners, tenants, contractors, developers, businesses, etc. to review and explain code requirements and violations or potential violations; secures code compliance. Drafts and distributes a variety of correspondence, memoranda, notices, flyers, brochures, media releases, and reports relating to code enforcement issues and actions. Provides information to persons who request information or assistance in code enforcement related matters. Assists in obtaining, enhancing, preparing or presenting exhibits or other evidence in court as required. Code Enforcement Officer 1 Maintains a variety of logs and records related to inspection and enforcement activities; prepares recommendations for amendments and additions to codes or regulations which relate to the position. Coordinates efforts with the police, planning, building and related departments, the prosecuting attorney, and other staff or agencies, as needed. Works with police and prosecutors to obtain written or tape- recorded statements, depositions, or admissions, as needed. Reviews cases being prepared for trial with emphasis on the evidentiary and legal issues crucial to successful prosecution. Prepares detailed reports of activities and investigations made; consults with prosecutors and prepares case report for court action; testifies in court. PERIPHERAL DUTIES Serves as a member of various employee committees. Assists in processing permit applications and helping out in the permit center as needed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from high school or GED equivalent, supplemented by two years post- secondary training or an Associate's degree in urban planning, law enforcement, public administration or a related field; and (B) Two years experience related to inspection, law enforcement, building inspection, land use, public administration or a related field; or (C) Any equivalent combination of education and experience which provides the necessary qualifications to successfully perform the essential duties of the position. Necessary Knowledge, Skills and Abilities: (A) Some knowledge of code enforcement principles, practices and methods as applicable to a municipal setting; working knowledge of applicable laws, standards and regulations relating to various land use, nuisance and public safety codes; working knowledge of inspection techniques; (B) Skill in operating the listed tools and equipment; and Code Enforcement Officer V (C) Ability to prepare, organize and maintain inspection field data, reports and systems; ability to analyze complex situations, problems and data, and use sound judgment in drawing conclusions and making decisions; ability to comprehend and articulate complex facts and relationships in detail and to summarize and write clearly, concisely and legibly, and to testify in court in an objective, concise, and professional manner; ability to produce or obtain reports, graphs, charts, photographs or the evidence or exhibits; ability to communicate effectively orally and in writing; ability to establish and maintain effective working relationships with citizens, employees, supervisors and the general public; ability to follow verbal and written instructions; ability to handle stressful situations and effectively deal with difficult or angry people. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Must possess a valid Washington State driver's license or have the ability to obtain one prior to employment. TOOLS AND EQUIPMENT USED Personal computer, including word processing and data base software; motor vehicle; phone; mobile or portable radio, copy and fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in field settings. Considerable outdoor work is required in the inspection of various land uses and other matters. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl. Code Enforcement Officer 3 The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Code Enforcement Officer 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Building Official Job Code Number: 350 Department: Community Development Grade Number: 18 Division: Building FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex technical, administrative, and supervisory work in administering and enforcing building and related codes. SUPERVISION RECEIVED: Works under the direction of the Community Development Director. SUPERVISION EXERCISED Exercises supervision over building inspectors, plan reviewers, technicians, support staff and other part-time or temporary staff, as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides technical building code advice to supervisors; makes presentations to supervisors, boards, commissions, civic groups and the general public. Communicates official programs, policies and procedures to staff and the general public. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Building Official 1 Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Maintains harmony among workers and resolves grievances; performs or assists subordinates in performing duties; adjusts errors and complaints. Prepares a variety of studies, reports and related information for decision-making purposes. Prepares and administers the annual operating budget of the building department. Enforces a variety of codes, including the Uniform Building Code, Uniform Mechanical Code, Uniform Plumbing Code, Uniform Electrical Code, Uniform Fire Code, Uniform Housing Code, Uniform Abatement of Dangerous Buildings Code, and local codes such as sprinkling, nuisance, clearing, grading, filling, and zoning, etc. Issues correction notices and citations. Explains, interprets, and provides guidance regarding all applicable codes to architects, engineers, contractors, developers, and other interested parties. Reviews current trends and developments in the field of construction, and prepares revisions to codes, ordinances and local regulations. Supervises the examination of building plans of all types to determine compliance with code requirements and related regulations. Researches problems and complaints regarding commercial and residential buildings, building construction and code compliance. Responds to complex and sensitive building issues. Resolves complex and sensitive customer service issues, either personally, by telephone or in writing. Maintains records and documents of customer service issues and resolutions. Administers the permitting function, including application, fee assessment and collection, permit issuance, inspection, and occupancy. Coordinates plan reviews, inspections, and enforcement actions. PERIPHERAL DUTIES Serves as an ex-officio member of the Board of Appeals, and performs the duties of secretary to the Board, maintaining written transcripts of all meetings, facilitating meetings, providing required information, etc. Review proposed subdivisions for code compliance. Performs the duties of a plans examiner or inspector, as needed. Provides backup for direct reports as needed or required. DESIRED MINIMUM QUALIFICATIONS Building Official 2 Education and Experience: (A) Graduation from a standard senior high school or GED equivalent, supplemented by two (2) years of post-secondary college or technical instruction in building technology, construction management, mechanical, electrical, plumbing or building construction; and (B) Seven (7) years experience in building inspection, general construction or related fields, including at least 2 years supervisory experience; or (C) Any equivalent combination of education and experience on a year for year basis. Necessary knowledge, Skills and Abilities: (A) Thorough knowledge of uniform building codes and electrical codes, plumbing codes, mechanical codes, general construction codes, and a thorough knowledge of carpentry; considerable knowledge in electrical work, carpentry work, cement work, or plumbing, and skill in applying knowledge of national uniform building codes, zoning and land use applications; (B) Skill in the operation of the listed equipment; and (C) Ability to establish effective working relationships with contractors, develops, architects, engineers, owners, and the general public; Ability to read and understand complicated plans and blueprints; Ability to communicate effectively orally and in writing. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS A valid Washington State driver's license, or ability to obtain one by start of employment. One or more I.C_B.O certifications, including but not limited to plans examiner and combination inspector. Certified Building Official designation preferred but not required. TOOLS AND EQUIPMENT USED Personal computer, including word processing and permitting software; motor vehicle; 10-key calculator; portable radio; phone; ladder or scaffolding; tape measure. PHYSICAL DEMANDS Building Official 3 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger,handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, or risk of electrical shock. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and • requirements of the job change. Building Official 4 Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2002 Revision History: Building Official 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Building Inspector II Job Code Number: 355 Department: Community Development Grade Number: 14 Division: Building FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex technical work inspecting building construction to insure that the Uniform Building Code and other related codes and standards are met. SUPERVISION RECEIVED: Works under the general supervision of the Building Official. SUPERVISION EXERCISED None generally. May supervise lower level inspectors, technicians, clerical staff or temporary employees as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Enforces building related codes, including the Uniform Building Code, Uniform Housing Code, Uniform Abatement of Dangerous Buildings Code, and local codes such as sprinkling, nuisance, clearing, grading, filling, and zoning, etc. Issues correction notices and citations. Performs on-site inspections of a variety of building construction, which may include footings, foundations, framing, electrical hookups, plumbing, or mechanical systems, etc. Examines general framing and structure of buildings to insure that corners are tied in place, that trusses are tied down and set at proper distances, that floor joists are set at right distances and proper spans, and that bridging is put up and in place, and that the general quality and grade of lumber used in construction is standard, etc. Maintains records of building and inspection activity, and completes related reports. Issues certificates and permits as appropriate. Assists in researching problems and complaints regarding commercial and residential buildings, building construction and code compliance. Responds to complex and sensitive building issues. Assists in resolving complex and sensitive customer service issues, either personally, by telephone or in writing. Maintains records and documents of customer service issues and resolutions. Building Inspector II 1 PERIPHERAL DUTIES Assists in administering the permitting function, including application processing, fee assessment and collection, and permit issuance. Explains, interprets, and provides guidance regarding all applicable codes within area of responsibility to architects, engineers, contractors, developers, and other interested parties. May performs the duties of a plans examiner, or mechanical, plumbing or electrical inspector as needed and qualified. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a standard senior high school or GED equivalent; and (B) Five(5) years of experience in general construction and related fields; including at least two years experience as a certified building inspector; or (C)Any equivalent combination of education and experience. Necessary knowledge, Skills and Abilities: (A) Thorough knowledge of Uniform Building and general construction codes, and a thorough knowledge of carpentry; Considerable knowledge in carpentry work, cement work, and skill in applying knowledge of national uniform building codes, zoning and land use applications; (B) Skill in the operation of the listed equipment; skill in applying uniform codes to building issues; (C) Ability to work well with the public and with local contractors; Ability to read and understand complicated plans and blueprints; Ability to communicate effectively orally and in writing. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Building Inspector Il 2 A valid state driver's license, or ability to obtain one by start of employment. One or more I.C.B.O certifications, including building inspector. TOOLS AND EQUIPMENT USED Personal computer, including word processing and permitting software; motor vehicle; 10-key calculator; portable radio; phone; ladder or scaffolding; tape measure. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed occasionally in office settings. Most work is performed outdoors in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop,kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. • Building Inspector II 3 The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Building Inspector II 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Building Inspector I Job Code Number: 360 Department: Community Development Grade Number: 13 Division: Building FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex technical work inspecting building construction to insure that the Uniform Building Code and other related codes and standards are met. SUPERVISION RECEIVED: Works under the general supervision of the Building Official. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Enforces building related codes, including(list all those applicable to this position in your jurisdiction) Uniform Building Code, Uniform Housing Code, Uniform Abatement of Dangerous Buildings Code, and local codes such as sprinkling, nuisance, clearing, grading, filling, and zoning, etc. Issues correction notices and citations. Performs on-site inspections of a variety of building construction, which may include footings, foundations, framing, plumbing, or mechanical systems, etc. Examines general framing and structure of buildings to insure that corners are tied in place, that trusses are tied down and set at proper distances, that floor joists are set at right distances and proper spans, and that bridging is put up and in place, and that the general quality and grade of lumber used in construction is standard, etc. Maintains records of building and inspection activity, and completes related reports. Issues certificates and permits as appropriate. Assists in researching problems and complaints regarding commercial and residential buildings, building construction and code compliance. Responds to complex and sensitive building issues. Assists in resolving complex and sensitive customer service issues, either personally,by telephone or in writing. Maintains records and documents of customer service issues and resolutions. : Building Inspector I 1 PERIPHERAL DUTIES Assists in administering the permitting function, including application processing, fee assessment and collection, and permit issuance. Explains, interprets, and provides guidance regarding all applicable codes within area of responsibility to architects, engineers, contractors, developers, and other interested parties. May performs the duties of a permit specialist, plans examiner, or mechanical, plumbing or other inspector as needed and qualified. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a.standard senior high school or GED equivalent; and (B) Three (3) years of experience in general construction and related fields; or (C) Any equivalent combination of education and experience. Additional experience may substitute for the required education on a year for year basis. Necessary knowledge, Skills and Abilities: rTh (A)Thorough knowledge of Uniform Building and general construction codes, and a thorough�knowled e of carpentry; Considerable knowledge in carpentry work cement work, and skill in applying knowledge of national uniform building codes; Some knowledge of zoning and land use applications; (B) Skill in the operation of the listed equipment; and (C) Ability to work well with the public and with local contractors; Ability to read and understand complicated plans and blueprints; Ability to communicate effectively orally and in writing. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS A valid Washington State driver's license, or ability to obtain one by start of employment. One or more I.C.B.O certifications, including building inspector. : Building Inspector I 2 TOOLS AND EQUIPMENT USED Personal computer, including word processing and permitting software; motor vehicle; 10-key calculator; portable radio; phone; ladder or scaffolding; tape measure. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed occasionally in office settings. Most work is performed outdoors in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision,peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. : Building Inspector I 3 The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: : Building Inspector I 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Plans Examiner Job Code Number: 365 Department: Community Development Grade Number: 14 Division: Building FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex technical work in the review and approval of building plans. SUPERVISION RECEIVED Works under the general supervision of the Building Official. SUPERVISION EXERCISED None. May serve as a lead person over or permit technicians or clerical staff as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Explains, interprets, and provides guidance regarding a pp licable codes to architects, engineers, , contractors, developers, owners and other interested parties; Answers questions regarding building codes and requirements. Reviews current trends and developments in the field of construction, and prepares revisions to codes, ordinances and local regulations. Examines building proposals of all types to determine compliance with code requirements and related regulations. Reviews and evaluates proposed building plans and specifications blueprints to insure that proposed construction complies with building, plumbing, mechanical, fire, environmental, flood hazard, design, energy, barrier free requirements, landscape, and clearing, grading, filling and related codes. Applies valuations and permit costs for new projects based on codes, regulations and policies. Coordinates activities with building official, inspectors, planners, engineers, fire inspectors and other agency staff In cooperation with the planning, fire, and other departments, creates, establishes and monitors the addressing system for both new and existing buildings. 0 Plans Examiner 1 Performs research on codes and ordinances as assigned to evaluate and recommend improvements to codes and ordinances. Researches problems and complaints regarding commercial and residential buildings, building construction and code compliance. Responds to complex and sensitive building issues. Resolves complex and sensitive customer service issues, either personally, by telephone or in writing. Maintains records and documents of customer service issues and resolutions. Coordinates plan reviews, inspections, and enforcement actions. Maintains complete and accurate records of approved plans. PERIPHERAL DUTIES In cooperation with other affected departments, designs floor plans and assists in the planning and design of internal building projects. Performs heat loss calculations on residences qualified for weatherization assistance; administers weatherization and energy conservation programs. Performs the duties of a building, mechanical,plumbing, or other inspector, as qualified and required. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a standard senior high school or GED equivalent, supplemented by two (2) years of post-secondary college or technical instruction in building technology, construction management, mechanical,plumbing or building construction; and (B) Two (2) years of experience in building inspection, plan review, general construction or related fields; or (C) Any equivalent combination of education and experience. Necessary knowledge, Skills and Abilities: (A) Thorough knowledge of uniform building codes and electrical codes,plumbing codes, mechanical codes, general construction codes, and a thorough knowledge of carpentry; working knowledge of electrical, carpentry, cement, mechanical, or plumbing work, and skill in applying knowledge of national uniform building codes; working knowledge of zoning and land use regulations; (B) Skill in the operation of the listed equipment; and (C) Ability to establish effective working relationships with contractors,developers, architects, engineers, owners, and the general public; ability to read and understand complicated plans and blueprints; ability to communicate effectively orally and in writing; Plans Examiner 2 (D) A key value of the City is customer service. This position requires considerable J knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS A valid Washington State driver's license, or ability to obtain one by start of employment. I.C.B.O certification as a plans examiner. TOOLS AND EQUIPMENT USED Personal computer, including word processing and permitting software; calculator; pencil; ruler; copy machine; phone. PHYSICAL REQUIREMENTS The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; talk or hear; use hands to finger,handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is frequently required to sit. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Plans Examiner 3 • The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Plans Examiner 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Permit Specialist Job Code Number: 370 Department: CD or PW Grade Number: 11-12 Division: Varies FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex clerical, administrative and technical work in the processing and issuance of a variety of City permits. SUPERVISION RECEIVED: May work under the general supervision of the Building Official, Community Development Director, Public Works Superintendent, City Engineer, or Public Works Director as assigned. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Provides general building,public works and related code information and application forms to permit applicants and the general public, and provides guidance in filling out various permit applications and forms, making sure applicants understand the permitting process and the necessary information and attachments required to submit an accurate and complete application. Answers questions regarding building codes and requirements at the counter or on the phone. Processes permit applications by accepting the application, checking for accuracy and completeness, receipting it in, calculating fees, routing to appropriate review staff, monitoring application progress for status reports, and preparing plans and permits for issuance; issues simple, routine permits within scope of authority and responsibility assigned. May process applications for some or all of the following types of public works permits: channelization, striping, signing, curb cut, access, street use, obstruction, sidewalk, flood zone controls, oversized load moving , hauling, clearing and grading, landscape irrigation, storm drainage, special events, etc. Maintains accurate and timely records of the permit process; inputs, maintains and compiles a variety of data on permitting activity, such as the number of permits by type, valuation, permit fees, review time, problem areas, conditions imposed, actions taken, etc. Permit Specialist 1 Recommends changes to codes, rules and regulations based upon common problem areas and building issues. Analyzes permitting system; develops, recommends and implements approved permit system changes to make the processes more efficient and effective. Assures that policies and procedures are followed in the receipt, routing and processing of permit applications. Prepares, maintains and stores records, files and logs related to permit issuance and inspections; prepares documents and plans for microfilming. Assists in the scheduling of requests for field inspections and maintains an inspection activity log. Assists in coordinating the permitting process with building official, inspectors,planners, engineers, fire inspectors and other agency staff. In cooperation with the planning, fire, and other departments, creates, establishes and monitors the addressing system for both new and existing buildings. Researches problems and complaints regarding commercial and residential buildings, building construction and code compliance. Assists in the resolution of customer service issues, either personally, by telephone or in writing. Maintains records and documents of customer service issues and resolutions. PERIPHERAL DUTIES Assists in assigned addresses for new and existing properties. Provides general zoning and land use code information and application forms to permit applicants and the general public. Serves as a member of various employee committees, as assigned. Coordinates work with the department Administrative Assistant, other Permit Specialists, and performs those duties as required. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a standard senior high school or GED equivalent, supplemented by two (2) years of post-secondary college or technical training in building technology, engineering technology, land use, urban planning, architecture, public administration, or a closely related field; and Permit Specialist 2 • (B)Two (2) years of experience in general construction, engineering technology, land use, or a related field; or (C) Any equivalent combination of education and experience. Additional experience may substitute for the required education on a year for year basis. Necessary knowledge, Skills, Abilities and Other Traits: (A) Considerable knowledge of Uniform Building Codes; Working knowledge of general land use development and zoning regulations; Working knowledge of building administration; Working knowledge of permitting processes; Considerable knowledge of manual and computerized record keeping systems; (13) Skill in the operation of the listed equipment; and (C) Ability to establish effective working relationships with contractors, develops, architects, engineers, owners, and the general public; ability to read and understand complicated plans and blueprints; ability to communicate effectively orally and in writing; ability to work under stressful conditions and with frequent interruptions. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS A valid WA driver's license or ability to obtain one upon employment. TOOLS AND EQUIPMENT USED Personal computer, including word processing and permitting software; calculator; pencil; ruler; copy and fax machine; phone; mobile or portable radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Permit Specialist 3 Work is performed mostly in office settings. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is frequently required to stand or sit; walk; talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: Revision History: Permit Specialist 4 r-� CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Planning Technician Job Code Number: 375 Department: Community Development Grade Number: 13 Division: Varies FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex clerical, administrative, technical and entry level professional work in the current and long range planning programs of the city. SUPERVISION RECEIVED: Works under the general supervision of the Community Development Director or a Planning Manager. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Assists in the development of short or long range plans; gathers, interprets, and prepares data for studies, reports and recommendations. Provides technical planning support; assists with presentations to supervisors, boards, commissions, civic groups and the general public. Provides information on land use applications, ordinances, codes, plans and related planning programs, services or regulations to architects, engineers, developers, contractors, owners, community groups and interested persons. Assists in the review of development and related land use permit applications, site plans, variance applications, etc.; examines applications for compliance with established plans and ordinances, and applicable local, state or Federal regulations; coordinates input from appropriate staff. Assists in scheduling hearings and actions, and tracking applications through the approval process; prepares reports and related data as required. Provides technical assistance for long range planning projects. Provides support to the long range planning staff as needed and assigned. Prepares planning reports and supporting data, including recommendations or various land use proposals. rTh Assists city staff in the enforcement of local ordinances and in interpreting city codes and master plans. Planning Technician 1 Assists in designs for parks, streetscapes, landscapes and other municipal projects. Updates a variety of maps. Prepares graphics and maps for a variety of reports, plans, grant applications,publications or meetings. Prepares, maintains and updates a variety of handouts, instruction sheets, and other written materials relating to planning processes and land use applications. Prepares and writes grant application components relating to geographies, maps, plats, site plans, etc. Assists in maintaining the data base of information for planning purposes. Responds to local citizens inquiringabout local planning and zoning regulations and ordinances. PERIPHERAL DUTIES Reviews business license registrations or applications for compliance with zoning, sign and related regulations. Serves as a member of various staff committees as assigned. Attends professional development workshops and conferences to keep abreast of trends and developments in the field of municipal planning. Assists other planning staff members as needed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in land- use planning, urban planning, landscape architecture or a closely related field. When warranted, related professional experience may substitute for the required education on a 2 years experience for 1 year education basis. Necessary Knowledge, Skills and Abilities: (A) Working knowledge of zoning laws and comprehensive plans including their formation, process of adoption, and enforcement; considerable knowledge of planning programs and processes; working knowledge of Personal Computers and GIS applications; (B) Some skill in the area of drafting or designing; skill in the operation of the listed tools and equipment. �U Planning Technician 2 (C) Ability to communicate effectively orally and in writing with architects, contractors, developers, owners, supervisors, employees, and the general public; ability to establish effective working relationships. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid Washington State Driver's License, or ability to obtain one. TOOLS AND EQUIPMENT USED Personal computer, including word processing; motor vehicle; calculator; phone; copy and fax machine; various graphic design tools. PFIYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand or sit; walk; use hands to finger,handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. n Planning Technician 3 WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Planning Technician 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: GIS Technician Job Code Number: 380 Department: Community Development Grade Number: 14 Division: NA FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs routine and complex technical geographic information system (GIS) related work for a variety of planning, engineering, and public works related projects and programs. Performs professional computer map preparation, editing, and plotting; does database work; and performs GIS analysis and GIS tool development. SUPERVISION RECEIVED: Works under the general supervision of the Community Development Director. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Responsible for the care, condition, and use of computer equipment; integrity of multiple databases; development of GIS tools for city departments, provision of maps, charts, graphs, and related information. Uses GIS program packages such as Arc/Info or ArcView to input, edit, prepare and produce various maps, related geographic database information, and other GIS tools and products. Assists in developing geographic database structure, tables, forms, and reports. Creates and maintains database information for street or other systems, supporting association with GIS graphics and linkages. Responds to departmental and public requests for standard or custom maps, charts, graphs, GIS analysis, GIS projects, and related information. Reads and interprets a variety of graphs, charts, plans, diagrams, and maps; prepare maps and graphics as required. Attends departmental and public meetings to discuss addressing issues and policies. Assists in the preparation of a variety of infrastructure system maps, data bases, and plans. GIS Technician 1 Assists with the issuance of city site addresses in accordance with City address policies. Reviews existent address anomalies and coordinates with involved parties to correct said anomalies in accordance with City address policies. Researches records, maps and other data to obtain such typical engineering data such as location of sewer stubs, water mains, hydrants, etc. and zoning district designations or special property assessments. Performs other duties as assigned. PERIPHERAL DUTIES May perform a variety of office related functions, including preparing permits, correspondence, maps, presentation materials, brochures, reducing field notes, printing materials, answering phones and responding to inquiries from contractors, developers, property owners, staff, and the general public. Using computer assisted drafting(CAD) equipment and software,may draw charts for representation of statistical data or prepare finished designs from sketches. Serves as a member of various employee committees. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from high school or GED equivalent, supplemented by two years post- secondary training or equivalent of an Associate's degree in cartography, GIS, computer science, engineering technology, or a related program, or a certificate from an accredited related technical school program with an emphasis in courses or training that would produce the desired knowledge, skills, and abilities required to successfully perform the essential duties of the position; (B) Minimum of one year of GIS, cartography, computer mapping, or related experience. A Bachelor's degree in a related field may substitute for the required experience. Necessary Knowledge, Skills and Abilities: (A) Considerable knowledge of database design concepts; GIS and CAD principles; Windows, Are/Info and AreView, PC use and practices; Local Area Network principles; Nomenclature, symbols, principles and mathematics of mapping; map interpretation; correct English usage, spelling, and grammar. Considerable knowledge of complex Relational Database Management Systems (RDBMS) schema organization and utilization. Working knowledge of 0 municipal terminology and symbology related to community development and public works. GIS Technician 2 (B) Skill in a variety of GIS related applications such as Arc/Info and ArcView; Skill in Computer Aided Drafting(CAD); Skill in the operation of listed tools and equipment. (C) Ability to analyze and solve problems; read and interpret graphs, charts, plans, diagrams, and maps, including zoning maps, quarter-section maps, plat maps, land use maps, single line maps, and aerial maps; Ability to prepare maps and graphics; Ability to read and interpret legal descriptions; Ability to use graphic instructions such as blueprints, layouts or other visual aids. Ability to perform mathematical calculations using algebra, geometry, and trigonometry. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS J Must possess a valid State driver's license or have the ability to obtain one prior to employment; must be physically capable of moving about on construction work sites. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base and computer-aided- design software; GIS software applications, standard drafting tools; engineering calculator; plotter, printer, copier, motor vehicle; phone; fax. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Hand-eye coordination is necessary to operate drafting instruments, computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. GIS Technician 3 The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: 0 G1S Technician 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Public Works Maintenance Superintendent Job Code Number: 385 Department: Public Works Grade Number: 15 Division: Maintenance and Operations FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of supervisory, administrative, technical, and skilled maintenance work in the planning, construction, operation, repair, maintenance, and replacement of City infrastructure, including street and storm drainage facilities and systems. SUPERVISION RECEIVED: Works under the general supervision of the Public Works Director SUPERVISION EXERCISED Exercises close supervision over maintenance workers and equipment operators. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and monitors a variety of municipal infrastructure maintenance contracts with Spokane County and other service providers. Responds to complaints regarding municipal infrastructure and routes to appropriate party for resolution. Coordinates maintenance of the city's infrastructure and utilities with other public and private service providers such as various water, sewer, power, and transportation districts or agencies. Supervises the location of gas, telephone, power, television, water and sewer lines from the appropriate sources prior to excavation and informs appropriate parties of such locations. Plans, schedules and implements construction, maintenance, and operation and construction activities designed to provide quality street, drainage and other infrastructure service for the city, oversees maintenance work to determine acceptability and conformance to standards. Trains, supervises and disciplines employees performing the duties of maintenance, construction and repair of the municipal infrastructure of the City. Supervises the control and use of and assumes responsibility for all materials, supplies and equipment used in the maintenance, construction and repair of City streets, storm drainage systems and other department facilities. PW Maint. Supt. 1 Requisitions needed supplies for the department and maintains a variety of records relating to personnel, equipment, supplies, consumption and reports. Advises Supervisor, Attorney, Engineer and other city officials in matters relating to department activities; provides information to various civic, school and public groups and individuals regarding street, traffic and drainage problems and services. insures the proper maintenance of equipment and tools by supervising and participating in cleaning and checking equipment and tools after use. Oversees the safety of assigned maintenance workers and equipment operators by instructing individuals in proper safety procedures and monitoring work in progress. Analyzes annual operating costs and makes recommendations for department budget. Helps analyze and project the needs of the city for equipment,bridges, roads, sidewalk and materials for completion of the same. Provides operations guidance for construction of bridges, buildings, sidewalks, drainpipe installations, culvert installation and road construction. Provides recommendations regarding equipment purchases and requisitions all supplies and materials needed for effective department operations. PERIPHERAL DUTIES May operates a variety of power construction and maintenance equipment used in street maintenance. Provides backup to subordinate positions as needed. Serves on various employee or other committees as assigned. DESIRED MINIMUM QUALIFICATION'S Education and Experience: (A) Graduation from high school education or GED equivalent, supplemented by two years of post-secondary education in engineering, construction,business or public administration, or a related field; and (B) Seven(7) years of experience relating to the construction, repair and maintenance of municipal infrastructure, including street and storm drainage systems including the operation of related maintenance equipment; or (C) Any equivalent combination of education and experience. P W Maint. Supt. 2 Necessary knowledge, Skills and Abilities: (A) Thorough knowledge of equipment, facilities, materials, methods and procedures used in public storm drainage and street systems; thorough knowledge of road construction and maintenance; (B) Skill in operation of the listed tools and equipment; and (C) Ability to guide, direct and motivate employees; ability to operate and maintain various equipment used in infrastructure maintenance and repair; ability to organize and supervise the activities of various crews performing maintenance work; (D)A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid State Driver's license, or ability to obtain one. TOOLS AND EQUIPMENT USED As the city assumes more of its own maintenance activities, this position should know the operation and use of motorized vehicles and equipment, including dump truck, pickup truck, utility truck, street sweeper,jetter/inductor truck, street roller, backhoe, manlift, tamper, plate compactor, saws, pumps, aeroil propane kettle, compressors, sanders, generators, trencher, common hand and power tools, shovels, wrenches. Skill in use of detection devices, mobile radio, phone, personal computer including word processing and other software, copy and fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee PW Maint. Supt. 3 frequently is required to stand and talk or hear. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud in field settings, and moderately quiet in office settings. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: ifTh PW Maint. Supt. 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Recreation Coordinator Job Code Number: 390 Department: Parks and Recreation Grade Number: 13-14 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Plans, organizes and coordinates a community recreation program for seniors, adults, and/or youth, including cultural arts, physical activities,special interest classes and summer programs. SUPERVISION RECEIVED Works under the general supervision of the Parks and Recreation Director. SUPERVISION EXERCISED Supervises and recruits Recreation Assistants,part-time recreation staff,special interest instructors, seasonal employees,interns and volunteers. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates recreation staff in the development and implementation of community recreation programs. Supervises classes, workshops and activities for persons engaged in recreation programs and co- sponsored programs. Selects,plans and implements cultural arts, physical activities and special interest activities. Responds to public inquiries about recreation programs made by telephone, correspondence, or during public meetings. Prepares for publication a variety of brochures, calendars, letters, posters, news releases, flyers,and related communications regarding recreation programs. Coordinates sports programs,registers children for teams, collects fees, acquires coaches,assigis practice times,distributes and collects uniforms. Manages Sports Program including scheduling games and umpires for basketball,soccer,baseball, T-Ball, softball,men's slow pitch teams, and other games. Schedules and runs various tournaments throughout the year, such as basketball tournament, table tennis, men's slow pitch,tennis, women's volleyball, and co-rec volleyball tournament, etc. Recreation Coordinator Maintains regular communication and coordination with outside organizations as they relate to recreation program. As in conjunction with Director and Administrative Assistant, develops recreation portion of annual budget and participates in discussions related to capital expenditures for the recreation program. As in conjunction with Administrative Assistant and part-time staff performs a variety of miscellaneous duties such as answering phone, typing correspondence, running en-ands,picking up supplies needed for activities, conducting arts/crafts activities for children, making arrangements for rental and use of departmental facilities, helping set up tables and chairs for classes, etc. Assists in the planning and management of any concession related activities, including design, layout, operation, inventory, contracting and staffing. Promotes interest and provides information regarding recreation programs to school officials, other recreation officials,community service groups, other departments, and the general public. Formulates appropriate policies,procedures and contracts related to recreation program for department head approval. Assists in the recruitment and selection of part-time, interns and seasonal staff PERIPHERAL DUTIES Serves as a member of various employee committees, as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a four-year college or university with a degree in recreation, leisure services, geriatrics,or a related field; and (B)Three(3)years recreation experience, or (C) An equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: (A)Considerable knowledge of recreation philosophy,planning and administration; Considerable knowledge of the equipment, facilities,operations and techniques used in a comprehensive community recreation program; (B) Skill in operation of listed tools and equipment; Skill in First Aid and CPR; and Recreation Coordinator 2 (C)Ability to develop, coordinate, and direct varied activities involved in a community recreation program; ability to establish and maintain effective working relationships with employees, supervisors, other agencies, participants, instructors, community leaders, and the general public; ability to communicate effectively orally and in writing; ability to plan and supervise the work of paid staff and volunteers. (D)A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly,pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid state driver's license or ability to obtain one.First Aid and CPR certification. TOOLS AND EQUIPMENT USED Personal computer, including word processing software; calculator; copy and fax machine; phone; mobile or portable radio; Stran control unit for pool chemicals; automobile; various sports equipment used in recreation programs. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger,handle, feel or operate objects, tools, or controls; and reach with hands and arms.The employee is occasionally required to climb or balance; stoop, kneel, crouch,or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Recreation Coordinator 3 r While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions,toxic or caustic chemicals. The noise level in the work environment is usually quiet while in the office,or moderately loud when in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Recreation Coordinator 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Recreation Assistant Job Code Number: 395 Department: Parks and Recreation Grade Number: 5 Division: NA FLSA Status: Non-Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Assists in the administration of a variety of community recreation programs and activities for adults, teens and youth,including cultural arts, physical activities, special interest classes and summer programs. Principal emphasis is on programs and activities for youth. This may be a part-time, temporary, or shared position. SUPERVISION RECEIVED Works under the general supervision of the Recreation Coordinator. SUPERVISION EXERCISED None generally. May supervise assigned special interest instructors or volunteers. ESSENTIAL DUTIES AND RESPONSIBILITIES Assists in the development and implementation of community recreation programs. Helps plan, organize, implement, and run a variety of recreation programs or activities. Helps administer classes,workshops and activities for persons engaged in recreation programs, camps and co-sponsored programs. Registers patrons for a variety of classes or activities. Assists in carrying-out cultural arts,physical activities and special interest activities for citizens. Helps prepare a variety of brochures, calendars, letters, posters, news releases, flyers, and related communications regarding recreation programs. Helps coordinate sports programs; registers children for teams; collects park and recreation fees. Monitors classes and sport or aquatic activities. Uses computer programs to check-in members and guests, print forms, register participants, sign- up new members, and run reports. Uses word processing programs to print forms, memos, routine reports and correspondence. Helps run a variety of tournaments throughout the year, such as basketball,tennis, softball, volleyball, etc. Recreation Assistant 1 Performs a variety of miscellaneous duties such as answering phone,typing correspondence, running errands,picking up supplies needed for activities, conducting arts/crafts activities for children, making arrangements for rental and use of departmental facilities,helping set up tables and chairs for classes. etc. Administers and facilitates a variety of special classes, day camps,play camps,or indoor playground activities. Provides front counter assistance and coverage as needed, taking registrations, distributing promotional material, and working with the general public. Provides customer service and safety of patrons using City facilities. Helps enforce park and recreation rules and regulations. Perform other related duties as required. PERIPHERAL DUTIES Serves as a member of various employee committees, as assigned. Helps maintain park and recreation facilities and needed. DESIRED MINIMUM QUALIJ~ICATIONS Education and Experience: (A)Graduation from high school or G.E.D., and (13) Some responsible work experience in a related field. Experience in community recreation programs preferred but not required. Necessary Knowledge, Skills, Abilities, and Other Traits: (A) Some knowledge of recreation programs and activities; Some knowledge of the equipment, facilities, operations and techniques used in a comprehensive community recreation program; (B) Skill in operation of listed tools and equipment; Skill in First Aid and CPR; and (C)Ability to understand and follow written and oral directions. Ability to administer a recreation program; ability to establish and maintain effective working relationships with employees, supervisors, other agencies,participants,instructors, community leaders, and the general public; ability to communicate effectively. Ability to balance cash drawers and receipts. Ability to accurately perform basic arithmetic computations. Recreation Assistant 2 (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid state driver's license or ability to obtain one. First Aid and CPR certification. TOOLS AND EQUIPMENT USED Personal computer,including word processing software; calculator; copy and fax machine; phone; mobile or portable radio; automobile; various sports equipment used in recreation programs. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee C.)\ to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.The employee is occasionally required to climb or balance; stoop,kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, toxic or caustic chemicals. The noise level in the work environment is usually quiet while in the office,or moderately loud when in the field. Recreation Assistant 3 „— SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: 0 Recreation Assistant 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Administrative Analyst Job Code Number: 400 Department: Administrative Services Grade Number: 14 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Provides a variety of routine and complex analytical, administrative and technical work in the management and analysis of programs, services, systems,policies and procedures to devise the most efficient and effective methods of accomplishing the work of the city government. SUPERVISION RECEIVED: Works under the general supervision of the Deputy City Manager. SUPERVISION EXERCISED None generally. May exercise supervision over clerical, temporary or other staff, as assigned. CDESSENTIAL DUTIES AND RESPONSIBILITIES Manages assigned operations to achieve goals within available resources;plans and organizes workloads; reviews progress and makes changes as needed. May be assigned to monitor and manage a variety municipal service contracts with the county, other public entities,consultants, or private contractors. Performs professional level management analysis of service contracts and programs for efficiency and cost-effectiveness. Performs cost-of-service analysis of various programs and services. Conducts operational effectiveness reviews to ensure functional or project systems are applied and functioning as designed. Prepares a variety of studies,reports and related information for decision-making purposes; conducts research, analysis, and prepares recommendations regarding proposals for programs, grants, services,budget, equipment, etc. Performs cost control activities;monitors revenues and expenditures in assigned area to assure sound fiscal control; assists in the preparation of annual budget requests; Plans study of work problems and procedures such as organizational change, communications, information flow, integrated production methods, inventory control,or cost analysis. Reviews and evaluates programs and services to determine how well they meet the legislative intent of the governing body. Administrative Analyst 1 Reviews and analyzes budget requests, and makes recommendations. Gathers and organizes information on problem or procedures including present operating procedures. Analyzes data gathered, develops information and considers available solutions or alternate methods of proceeding. Organizes and documents findings of studies and prepares recommendations for implementation of new systems,procedures or organizational changes. Assists in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates activities with other departments and agencies as needed. Provides professional advice to supervisor. Makes presentations to supervisors,boards, commissions, civic groups and the general public as assigned. Confers with personnel concerned to assure smooth functioning of newly implemented systems or procedure. Develops or updates functional or operational manuals outlining established methods of performing work in accordance with organizational policy. PERIPHERAL DUTIES Searches sources such as reference works, literature, documents,newspapers, and statistical records, to obtain data on assigned subject. Analyzes and evaluates applicability of collected data. Prepares statistical tabulations on collected data. Writes reports or presents data in formats such as abstracts,bibliographies, graphs,or maps. Interviews individuals to obtain data or draft correspondence to answer inquiries. Reviews and keeps current on new laws and regulations affecting the organization. Prepares drafts of speeches,presentations, resolutions,ordinances, contracts, administrative policies, etc. as assigned. Investigates and follows-up on citizen requests for service, complaints, and requests for information. Assists in the development of notices, flyers,brochures, newsletters,media releases, news articles, and other informational materials about programs and services. Researches grant programs;prepares grant applications. Serves as a member of various employee committees. Administrative Analyst 2 JJ? DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a college or university with a Bachelor's degree in public or business administration,political science,business management, finance, or a closely related field; and (B)Two(2)years of related experience; or (C)Any equivalent combination of education and progressively responsible experience, with additional education substituting for the required experience on a year for year basis. Necessary Knowledge, Skills and Abilities: (A)Working knowledge of the principles and practices of modern public administration; working knowledge of human resource administration;Working knowledge of modem records management techniques; Working knowledge of operations research, statistical analysis, program analysis, and policy analysis; Some knowledge of performance auditing. (B) Skill in operation of listed tools and equipment; and 0 (C)Ability to accurately record and maintain records; Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials and the public; Ability to communicate effectively verbally and in writing. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS: None TOOLS AND EQUIPMENT USED Typewriter,personal computer, including word processing, spreadsheet and data base software; 0 10-key calculator; phone; copy machine; fax machine. Administrative Analyst 3 PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Administrative Analyst 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Accountant/Budget Analyst Job Code Number: 405 Department: Finance Grade Number: 14 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs technical and administrative budgetary and accounting work in maintaining fiscal records and systems, and assisting in the development and monitoring the annual budget of the City. SUPERVISION RECEIVED Works under the general supervision of the Finance Director. SUPERVISION EXERCISED None Generally. May supervise accounting technicians or other part-time or temporary staff as assigned. 0 ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates with City department personnel to provide information and assistance regarding the budget process. Develops improved procedures and methods to be followed by departments in presenting their budget requests. Reviews, approves, and maintains cumulative cost data on each Spokane County or other service contract as assigned. Reviews, analyzes, and compiles on assigned Spokane County or other contract data to determine feasibility of performing activity by the City of Spokane Valley. Compiles, analyzes, and interprets confidential and sensitive financial data used in the preliminary formulation of budget planning. Coordinates and evaluates means to further integrate PC and mainframe computer processes in budget administration; utilize financial data and information to prepare budget and other financial documents and reports to assist in the budget policy decision making process. Prepare final budget documentation, create and format budget based on departmental budget presentation, statistical analysis summaries,budget process, and City policies. Assists the Finance Director in forecasting the City's major revenue sources and expenditures Accountant/Budget Analyst 1 based on current and forecasted economic trends and historical trends; provides written analysis ) and graphs explaining major components and changes. Tracks and forecasts budget impact of personnel and other expenditures in City departments. Formulates and implements standards to gain certification of the "Distinguished Budget Award" from the Governmental Finance Officers Association. Prepares a variety of other statistical reports regarding cost, labor, and expenditure projections as required. Serves as a Financial Department liaison with the Accounting Manager to the Information Technology office for development and enhancement of computer software and hardware needs. Assists in the administration of City investments by maintaining required investment records and preparing related reports as required. Assists in the development of long range revenue and expenditure forecasts for department revenues and expenditures. Makes journal entries to balance and close monthly books in general ledger, revenue and expense accounts; reconciles general ledger and subsidiary utility accounts. Maintains the fixed asset accounts of the City. Prepares financial reports on revenue and expenses; reconciles bank statements. Prepares labor distributions. Prepares periodic reports. Assists in the preparation of the annual and other State or Federal reports. Performs periodic financial studies and analyses. Assist in preparation of year-end reports. Assists the Finance Director and Accounting Manager in the operation and maintenance of the City's central financial computer system. Maintains any LID accounts or other special assessments. Maintains special accounts receivable. Codes receipts, reconciles daily cash, and keeps such records as needed to verify cash balances. Prepares daily bank deposits. Assists in the administration of city investments by maintaining required investment records and preparing related reports as required. Establishes and maintains records needed for bond payments, fiscal agent, and related redemption ledgers. Maintains accounts receivable records,and performs necessary follow-up on collections. Maintains auxiliary cash controls for investing, balancing, and other related accounting activities. Accountant/Budget Analyst 2 Develops or updates functional or operational financial manuals outlining established methods of performing work in accordance with organizational policy. Assists in the development of the annual budget of the City. Reviews and analyzes budget requests. Monitors department expenditures and revenues and communicates monitoring status to management Assists in the development of long range revenue and expenditure forecasts for department revenues and expenditures. Prepares a variety of budget studies, reports and related information for decision-making purposes; conducts research, analysis, and prepares recommendations regarding proposals for programs, grants, services, budget, equipment, etc. PERIPHERAL DUTIES Serves as a member of various employee committees. Provides back-up to other related positions. DESIRED MINIMUM QUALIFICATIONS CDEducation and Experience: (A)Graduation from an accredited four-year college or university with a degree in accounting, finance,business or public administration, or a closely related field, and (B)Two (2) years of progressively responsible municipal accounting or finance work, or (C)Any equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: (A) Working knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; working knowledge of office automation and computerized financial applications; some knowledge of public finance and fiscal planning; working knowledge of payroll and accounts payable functions; considerable knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and GASB; (B) Skill in operating the listed tools and equipment; (C) Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to accurately account for city funds; ability to communicate effectively, orally and in writing. Accountant/Budget Analyst 3 (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Must be bondable. Valid Washington Driver's License or ability to obtain one. TOOLS AND EQUIPMENT USED Personal computer, including spreadsheet and word processing software; central financial computer system; telephone; 10-key calculator; typewriter, copy machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here arc representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. Accountant/Budget Analyst 4 The duties listed above arc intended only as illustrations of the various types of work that may be J perfonned. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: February 28, 2003 Revision History 0 0 Accountant/Budget Analyst 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Accounting Manager Job Code Number: 410 Department: Finance Grade Number: 16 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs technical and administrative accounting work in maintaining the fiscal records and systems of the City. SUPERVISION RECEIVED Works under the general supervision of the Finance Director. SUPERVISION EXERCISED May supervise accountants, budget analysts, accounting technicians, support staff, or other part- time or temporary staff as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Provides professional advice to supervisors; makes presentations to supervisors, boards, commissions, civic groups and the general public. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Prepares a variety of studies, reports and related financial information for decision-making purposes. Accounting Manager 1 Maintain BARS chart of account codes for accounting system. Post documents with correct BARS account numbers to accounting system Prepare the annual financial reports; close year-end general ledger; prepare notes to the financial statements. Assists with annual budget preparation; prepare budget document worksheets; assist with financial information summaries for department directors as directed by Finance Director. Closes month-end, prepares and posts adjusting journal entries, and reconciles bank account and appropriate tax reports. Prepares reports with budget to actual information on a monthly basis. Perform research as assigned for the State Auditor's Office during the annual audit. Prepares the annual City street report. Prepares, maintains, and submits a variety of records and reports related to financial systems. Periodically audits sales tax data from the Department of Revenue. Manages and reviews payroll for tax, fringe benefit, and retirement plan compliance. Coordinates with the designated Human Resources Manager on pay and benefit issues. Prepares and maintains Equipment Rental Fund accounts. Prepares labor distributions. Prepares periodic reports. Assists in the preparation of the annual and other State or Federal reports. Makes journal entries to balance and close monthly books in general ledger, revenue and expense accounts; reconciles general ledger and subsidiary accounts. Maintains the fixed asset accounts of the City. Prepares financial reports on revenue and expenses; reconciles bank statements. Performs periodic financial studies and analyses. Maintains any LID accounts or other special assessments. Maintains special accounts receivable. Prepares year-end reports. Perform related duties as assigned the Finance Director. CDPERIPHERAL DUTIES Accounting Manager 2 Serves as a member of various employee committees. Provides back-up to other related positions. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in accounting,business management, finance or a closely related field, and (B) Five(5)years of governmental accounting experience; or (C)Any equivalent combination of education and experience. Necessary Knowledge, Skills,Abilities and Traits: (A) Thorough knowledge of double entry accounting theory, principles, an practices, auditing theory and practices; internal control procedures, and bookkeeping and accounting procedures and systems, including computer applications; (B) Skill in the operation of the listed tools and equipment; (C) Ability to use a personal computer with associated software and peripherals. Ability to maintain confidentiality of information. Ability to analyze program details in order to identify and apply significant data in preparing financial recommendations and reports, including graphics. Ability to manage multiple priorities. Ability to maintain effective accounting procedures, ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees and the public. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public, sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS 0 Must be bondable. Valid Washington Driver's License or ability to obtain one. Accounting Manager 3 TOOLS AND EQUIPMENT USED Personal computer, including spreadsheet and word processing software; central financial computer system; telephone; 10-key calculator; typewriter; copy machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does riot exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: April 11, 2003 Revision History: Accounting Manager 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Information Technology Specialist Job Code Number: 415 Department: Administrative Services Grade Number: 15 Division: NA FLSA Status: Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of complex technical work in the day-to-day operation of the city's voice and data communications systems, including system enterprise data communications networks, desktop systems, phone systems, and leased line equipment. SUPERVISION RECEIVED: Works under the general direction of the Deputy City Manager. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Sets up terminals, modems and other equipment to support enterprise future business growth and the movement and/or expansion of enterprise units; utilizes cable equipment and telecom hand tools in a safe and effective manner. Replies to problems called in and repair the malfunctioning equipment quickly; troubleshoots and repairs terminals, modems, terminal servers and other data communication equipment; Troubleshoots potential problem areas which may adversely affect network performance; keeps up networked systems. Furnishes support for operations, especially with network monitoring and diagnostic tools; implements the network specifications and procedures developed by the Network Specialists; Insures that data communication requirements are fulfilled; works directly with the IT help desk who take work orders and trouble tickets for the network area; works with equipment vendors and network personnel to solve technical problems. Designs and directs the wide area(WAN) and local area networks (LAN) and integrates it with other enterprise activities; monitors and adjusts the enterprise network for optimal performance; manages the day to day repair, monitoring and installation of the network. 0 Information Technology Specialist 1 Institutes a growth plan for the network to insure the best quality service in a state-of-the-art environment; schedules and prioritizes network activities. Furnishes planning ng and technical support for enterprise installations both in central and in the remote facilities; provides network support for operations and the computing environment of technical support. Develops and documents network related policies and procedures, including network security; recognizes and identifies likely areas where existing policies and procedures require change, or where new ones need to be developed, especially concerning future business expansion. Insures that all CS, POS, EOE, 1SC and telephone systems arc properly installed in all new remote sites; responds in a timely manner to service requests from enterprise personnel. Aids in the management of on-going maintenance of hardware and systems software; identifies cause and corrective actions for equipment problems at the enterprise. Recognizes and initiates resolutions to client problems and concerns associated with office automation equipment, hardware and software to the client's satisfaction. Reviews and assesses technology to insure that planning and budgeting activities position the enterprise to take full advantage of applicable advancements. K----3 Plans and organizes the purchase, installation and implementation of office automation hardware and software according to department standards and procedures. Examines training needs of office automation clients, develops classroom curriculum and gives quality individual and group training programs designed to insure maximum utilization of equipment. Keeps up software and hardware registration and inventory to provide upgrades as necessary and insure appropriate security levels are maintained. Manages policies and procedures regarding PC acquisition and deployment; recommends new and improved guidelines to insure compatibility and to better serve PC users. Maintains current technical expertise in the rapidly changing technology of microcomputers and uses state-of-the-art techniques when implementing office automation solutions. PERIPHERAL DUTIES Provides backup support for related positions as needed. Represents the company at various conferences and meetings. Serves as a member of various 0 employee committees. Information Technology Specialist 2 Performs related duties as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience: A. High school diploma or GED equivalent, supplemented by two (2) years of vocational or college coursework in computer science, information technology, or a related field; and B. Three years experience performing related 1T/IS work, at least one year of which is in network administration; or C. An equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: A. Considerable knowledge of enterprise data communications networks including the installation and repair of terminals, modems, terminal servers, multiplexers, and leased line equipment; B. Skill in operating the listed tools and equipment; skill in the use of cable equipment, diagnostics tools and telecommunication troubleshooting equipment (e.g., break-out boxes, wire wrap tools, and data scopes); and C. Ability to maintain assigned programs and systems; ability to troubleshoot assigned programs; ability to meet project deadlines; ability to communicate effectively orally and in writing; ability to establish and maintain effective working relationships with subordinates, peers, vendors and supervisors; ability to exercise sound judgment in evaluating situations and in making decisions; ability to follow or give verbal and written instructions, as applicable. D. A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. Information Technology Specialist 3 SPECIAL REQUIREMENTS Microsoft or related certifications desired but not required, includin g but not limited to Microsoft eq Certified Professional (MCP) or Microsoft Certified Systems Engineer(MCSE). Cisco CCNA Certification. TOOLS AND EQUIPMENT USED Personal computer, printer, server, copy machine, fax machine, telephone, hand tools and various diagnostic tools such as ETHERNET,NCP, and TSM, data scopes and breakout boxes. PHYSICAL REQUIREMENTS The physical requirements listed in this section include,but are not limited, to the motor/physical abilities and skills required of this position in order to successfully undertake the essential duties and responsibilities of the position. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to help individuals with disabilities to undertake the essential duties and responsibilities of the position. While undertaking the essential duties and responsibilities of the position, the employee must repeatedly sit, speak,hear, listen and detect sounds, and use arms and hands to grip, hold, reach, or manipulate the listed tools and equipment. The employee is periodically required to walk. The employee must periodically lift and/or move up to 25 pounds. The employee must be able to differentiate colors and see small objects at close range. ADVERSE WORKING CONDITIONS Adverse working conditions include, but are not limited to, extreme or intense environmental circumstances(such as wetness, heat, cold, darkness, light, confined spaces, height,hazardous materials, vibration, shock, explosion, etc.) to which the employee may be exposed while undertaking the essential duties and responsibilities of this position. Reasonable accommodations may be made in accordance with the Americans with Disabilities Act (ADA) so that employees with disabilities may more successfully manage in said working conditions. This position works in a general office environment. There are currently no adverse working conditions associated with this position. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Information Technology Specialist 4 wThe The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: • 0 c ) • Information Technology Specialist 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Electrical Inspector Job Code Number: 420 Department: Community Development Grade Number: 14 Division: Building FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and complex technical work inspecting electrical work in building construction to insure that the National Electrical Code and other related codes and standards are met. SUPERVISION RECEIVED: Works under the general supervision of the Building Official. SUPERVISION EXERCISED None generally. May supervise lower level inspectors, technicians, clerical staff or temporary employees as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Inspects electrical wiring installations or alterations in residential, educational, institutional, industrial and commercial structures to ensure compliance with rules and regulations for safe wiring; Writes correction notices where unsafe or hazardous wiring conditions are found; re-inspects installation to ensure that corrections have been made; denies connection or cuts off service if compliance is not obtained; Checks plans and blueprints at electrical projects to determine compliance with the National Electrical Code or State Rules and Regulations; Contacts, works with and maintains good relations with contractors, architects, engineers,public utilities and private parties engaged in use and installation of electrical equipment; answers questions and interprets National Electrical Code and Washington State Wiring Rules and Regulations; Writes letters, prepares reports and keeps work records; Maintains records of wiring and inspection activity, and completes related reports. Issues certificates and permits as appropriate. Assists in researching problems and complaints regarding commercial and residential buildings, electrical installation and code compliance. Responds to complex and sensitive building issues. Electrical Inspector 1 Assists in resolving complex and sensitive customer service issues, either personally, by telephone or in writing. Maintains records and documents of customer service issues and resolutions. PERIPHERAL DUTIES Assists in administering the permitting function, including application processing, fee assessment and collection, and permit issuance. Explains, interprets, and provides guidance regarding all applicable codes within area of responsibility to architects, engineers, contractors, developers, and other interested parties. May performs the duties of a plans examiner, mechanical, or plumbing inspector as needed and qualified. DESIRED MINIMUM QUALIFICATIONS Education and Experience: A. Graduation from a standard senior high school or GED equivalent; and B. Five(5)years of experience in electrical work; and C. Possession of a Journey man Electrical Certificate (ELI 01) issued by the WA Department 0 of Labor and Industries, plus either a WA General Administrators certification or a Master Journey Electrician certification Necessary knowledge, Skills and Abilities: A. Thorough knowledge of the National Electrical Code and the Washington State Wiring Rules and Regulations; Considerable knowledge of standard practices, methods, materials, tools and equipment of the electrical trade; Working knowledge of industry hazards and safety precautions; Considerable knowledge of the layout and operation of electrical circuits. B. Skill computing electrical loads; Skill in the operation of the listed equipment; Skill in applying adopted codes to electrical issues; C. Ability to read and interpret plans and blueprints of electrical installations; interpret and apply electrical codes; explain technical aspects of electrical trade to lay-persons; meet and deal effectively with people; prepare clear, concise reports. Ability to read and understand complicated plans and blueprints. D. A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively U meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using Electrical Inspector 2 • appropriate inflection, grammar and syntax; the ability to establish and maintain effective ) working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Possession of a Journeyman Electrical Certificate (EL101) issued by the WA Department of Labor and Industries, and the WA General Administrators certification or Master Journey Electrician certification. A valid Washington state driver's license. TOOLS AND EQUIPMENT USED Personal computer, including word processing and permitting software; motor vehicle; 10-key calculator; portable radio; phone; electrical hand tools. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed occasionally in office settings. Most work is performed outdoors in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, • Electrical Inspector 3 precarious places and is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: 0 Electrical Inspector 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Senior Center Specialist Job Code Number: 425 Department: Parks and Recreation Grade Number: 12-13 Division: NA FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Coordinates the use of the Senior Center, and assists in the planning, organizing, coordination and administration of leisure and human service programs for senior citizens, including cultural arts, physical activities,special interest classes and programs. SUPERVISION RECEIVED Works under the general supervision of the Parks and Recreation Director. SUPERVISION EXERCISED None generally. May supervise part-time recreation staff, special interest instructors, seasonal employees, and volunteers, as required as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Plans, organizes and coordinates the development and implementation of community recreation and human service programs for senior adults. Organizes and supervises classes, workshops and activities for senior adults engaged in recreation programs and co-sponsored programs. Surveys leisure interests and needs of senior adults. Selects, plans and implements cultural arts, physical activities and special interest leisure and fitness activities for adults. Responds to public inquiries about senior adult programs made by telephone, correspondence, or during public meetings. Opens and closes the Senior Center. Sets up tables and chairs for classes and programs. Schedules the activities at the Senior Center. In absence of maintenance support, may be required to perform needed custodial and maintenance work, including sweeping and cleaning; stocks bathrooms and other areas with supplies; loads and unloads dishwasher when necessary; wipes down kitchen and mops floors as needed; performs other custodial or maintenance work as required. C) Senior Center Specialist 1 Performs administrative office duties including reception and data processing; sets up and/or operates equipment for classes or programs. Provides security for the senior center and grounds. Assists recreation staff in the development and implementation of community recreation programs. Prepares a variety of brochures, calendars, letters, posters, news releases, flyers, and related communications regarding senior progams and services. Coordinates, schedules and maintains related records and statistics for programs and personnel at the Senior Center. Promotes interest and provides information regarding recreation programs to school officials, other recreation officials,community service goups, and the general public. Provides information and referral services for a variety of social services available to senior adults in the community. Performs a variety of miscellaneous duties such as answering phone, typing correspondence, running errands, picking up supplies needed for activities, making arrangements for rental and use of Recreation Building, helping set up tables and chairs for classes, etc. Coordinates the planning,organizing and implementation of a senior adult activities. Promotes interest and provides information regarding senior adult programs to community leaders, recreation officials, community service goups, other departments, and the general public. PERIPHERAL DUTIES Drives van to provide transportation services for senior adults for field trips and other excursions. Assists in the planning and management of any concession related activities, including design, layout, operation, inventory, contracting and staffing. Assists in the recruitment and selection of part-time and seasonal staff. Serves as a member of various employee committees, as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a four-year college or university with a degee in recreation, geriatrics, social work,or a closely related field; and (B)Two years related experience including senior center use; or Senior Center Specialist 2 (C)An equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: (A) Considerable knowledge of senior adult recreation philosophy, planning and administration; considerable knowledge of the equipment, facilities, operations and techniques used in a comprehensive senior adult recreation program; (B) Skill in operation of listed tools and equipment; Skill in First Aid and CPR; and (C) Ability to coordinate varied activities involved in a community recreation program; ability to establish and maintain effective working relationships with employees, supervisors, other agencies, participants, instructors, community leaders, and the general public; ability to • communicate effectively orally and in writing. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, 0 supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid State Driver's License or ability to obtain one. First Aid and CPR certification. TOOLS AND EQUIPMENT USED Personal computer, including word processing software; calculator; copy and fax machine; phone; mobile or portable radio; automobile or pickup truck. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, CD tools, or controls; and reach with hands and arms.The employee is occasionally required to climb or balance; stoop, kneel, crouch,or crawl. Senior Center Specialist 3 The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, toxic or caustic chemicals. The noise level in the work environment is usually quiet while in the office, or moderately loud when in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be (---- performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date:May 13,2003 ' Revision History: 0 Senior Center Specialist 4 Job Codes City of Spokane Valley, Washington CLASS SCHEMA JOB TITLES JOB CODE GRADE Deputy City Clerk. 500 12-13 Office and Allied: Administrative Assistant 505 11-12 500-699 Office Assistant Ii 510 10-11 Office Assistant I 515 9-10 Accounting Technician 520 11-12 Clerical Assistant 525 5 0 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Deputy City Clerk Job Code Number: 500 Department: Administrative Services Grade Number: 12-13 Division: NA FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and semi-skilled clerical, secretarial and administrative work in maintaining official records, providing administrative support to technical and professional staff, receiving the public, providing customer assistance, data processing, and assisting in the administration of the standard operating policies and procedures of the Office of the City Clerk.. SUPERVISION RECEIVED: Works under the general supervision of the City Clerk. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Composes, types, and edits correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness. Answers in-coming calls and routes callers or provides information as required. Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons. Assists in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates activities with other departments and agencies as needed. Provides advice to supervisor on departmental needs and operations. Assists the City Clerk to assure that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; assists in the preparation of annual budget requests; Prepares a variety of studies, reports and related information for decision-making purposes; C'-' conducts research, analysis, and prepares recommendations regarding proposals for programs, services,budget, equipment, etc. : Deputy City Clerk 1 Provides administrative assistance to the City Clerk in coordinating or managing a variety of public meetings; assembles background materials, prepares agendas, and records action items for various meetings. Prepares drafts of speeches,presentations, resolutions, ordinances, contracts, administrative policies, etc. as assigned. Investigates and follows-up on citizen requests for service, complaints, and requests for information. Assists in the development of notices, flyers, brochures, newsletters, media releases, news articles, and other informational materials about programs and services. Assists in the maintenance of official City records and public documents; assists in the cataloging and filing of city records. Attends regular, special or committee meetings of the city council as assigned to assist or perform an accurate recording of the proceedings,including the preparation of the minutes in proper legislative terminology. Assists in the recording, indexing and filing for the public record; distributes information as requested. Assists in the preparation and distribution of agendas,materials,minutes and records of meetings. Files ordinances, resolutions and other documents, and assists in the codification of ordinances into the municipal code as needed or assigned. Prepares and advertises meeting agendas,bid and other advertisements, and legal notices of public hearings and special meetings. Assists in the administration of a variety of licensing functions, including but not necessarily to licenses such as business,animal, bicycle, various regulatory licenses as assigned,etc. in accordance with applicable city ordinances and other regulations. Prepares reports for Council Meetings as directed. Prepare surveys and other reports as directed. Provides public records and information to citizens, civic groups, the media and other agencies as requested. PERIPHERAL DUTIES Operates pagers or radios as needed and assists in broadcast communications. Deputy City Clerk 2 Attend seminars and workshops related to administrative and clerical duties and responsibilities. Prepares correspondence; make reservations and travel arrangements for meetings, seminars, and conventions. Administers oath of office to public officials. May register voters. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent, supplemented by two years post- secondary training or course work in office management, secretarial science, records management, business or public administration, or a related field, and (B) Three(3) years of increasingly responsible related experience, or any equivalent combination of related education and experience. Necessary Knowledge, Skills, Abilities, and Other Traits: (A) Considerable knowledge of modern office practices and procedures; working r) knowledge of computers and electronic data processing; some knowledge of bookkeeping principles and practices; working knowledge of records management. (B) Skill in the operation of listed tools and equipment; Skill in the use of standard office suite software applications. (C) Ability to perform clerical and administrative tasks accurately with little direction. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to communicate effectively verbally and in writing; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS rTh Valid Washington Driver's License. : Deputy City Clerk 3 TOOLS AND EQUIPMENT USED Phone switchboard; mainframe computer terminal; personal computer; copy machine; postage machine; fax machine; base radio; 10-key calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations CDmay be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately noisy. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the • position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as.the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: 0 : Deputy City Clerk 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Administrative Assistant Job Code Number: 505 Department: Varies Grade Number: 11-12 Division: Varies FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and semi-skilled clerical, secretarial and administrative work in mainta'ning files and records, providing administrative support to technical and professional staff, receiving the public, providing customer assistance, document processing, and assisting in the administration of the standard operating policies and procedures of the department. SUPERVISION RECEIVED: Works under the general supervision of a designated supervisor according to an established work routine. SUPERVISION EXERCISED None. ) P ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates the office operations of an assigned department or division. Develops and maintains ij office forms and procedures, and assists with administrative tasks involving existing work programs, personnel, budgeting, or facilities. Performs routine clerical and administrative work in answering phones, receiving the public, providing customer service assistance,cashiering, data processing, or bookkeeping. Composes, types, and edits correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness. Answers in-coming calls and routes callers or provides information as required. Operates pagers or radios as needed and assists in radio communications; operates base radio as required or appropriate. Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons. Assists in the procurement of departmental materials and supplies. Administrative Assistant 1 Prepares and monitors work orders. Receives, stamps and distributes incoming mail, processes outgoing mail. Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports. Assists in the preparation of meeting agendas and supporting materials; may take and transcribe minutes; prepares and distributes minutes and reports. Assists in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates activities with other departments and agencies as needed. Acts as custodian of departmental documents and records. Establishes and maintains filing systems, control records and indexes using moderate independent judgment. Maintains inventories and orders office supplies and materials, maintains departmental personnel records. Schedules appointments, and performs other administrative and clerical duties. Prepares and maintains employee time and other personnel records for the department. Schedules appointments;registers personnel for conferences and seminars; makes travel arrangements and itineraries. Prepares a variety of studies, reports and related information for decision-making purposes; conducts research, analysis, and prepares recommendations regarding proposals for programs, grants, services, budget,equipment, etc. Provides administrative assistance to supervisor in meeting management; assembles background materials,prepares agendas, and records action items for various meetings. Prepares drafts of speeches,presentations, resolutions, ordinances, contracts,administrative policies, etc. as assigned. Investigates and follows-up on citizen requests for service, complaints, and requests for information. Assists in the development of notices, flyers, brochures, newsletters, media releases, news articles, and other informational materials about programs and services. Researches grant programs; prepares grant applications. Operates listed office machines as required. 0 Administrative Assistant 2 PERIPHERAL DUTIES Provides backup to related positions. May serve as a cashier including receipting of various municipal payments, and posting receipts to appropriate accounts. Serves on a variety of employee cotmnittees as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent supplemented by two years of post-secondary training or course work in secretarial science, office management,bookkeeping, business or public administration, or a related field, and (B) Three (3)years of increasingly responsible related experience, or any equivalent combination of related education and experience. Necessary Knowledge, Skills, Abilities, and Other Traits: (A) Considerable knowledge of modern office practices and procedures; working knowledge of computers and electronic data processing; some knowledge of bookkeeping principles and practices. (B) Skill in the operation of listed tools and equipment; Skill in the use of standard office suite software applications. (C) Ability to perform clerical and administrative tasks accurately with little direction. (I)) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to communicate effectively verbally and in writing; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid Washington Driver's License Administrative Assistant 3 TOOLS AND EQUIPMENT USED Phone switchboard; mainframe computer terminal; personal computer; copy machine; postage machine; fax machine; base radio; 10-key calculator, PHYSICAL DEIVLkNDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions_ While performing the duties of this job,the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift andlor move up to 25 pounds, Specific vision abilities required by this job include close vision and the ability to adjust focus. GRI(ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately noisy. SELECTION GTJIDELINES Formal application, rating of education and experience; oral interview and reference check;,job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the vrwork is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: U Administrative Assistant 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Administrative Assistant (Parks &Rec.,) Job Code Number: 505 Department: Parks and Recreation Grade Number: 11-12 Division: NA FLSA Status: Non-Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and semi-skilled clerical, secretarial and administrative work in maintaining park and recreation files and records, and providing administrative support to the parks and recreation director, technical and professional recreation staff, receiving the public, providing customer assistance, document processing, class registration, departmental budget preparation and monitoring, maintaining confidential records, and assisting in the administration of the park and recreation policies and procedures. SUPERVISION RECEIVED: Works under the general supervision of the Parks and Recreation Director. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Assists in the preparation of the department's annual budget. Monitors revenue and expenditure budgets on an ongoing basis. Prepares correspondence and supporting documents for budget transfers, supplemental and emergency appropriation requests. Prepares payment vouchers, purchase orders, requisitions and receipts. Assists in implementation of new or revised policies and procedures for the parks and recreation department. Prepares written reports for the parks and recreation director. Creates and maintains computer reports, spreadsheet programs and word processing documents for administrative management data. Maintains departmental personnel records and confidential files. Prepares confidential correspondence, reports and information. Maintains confidentiality of all sensitive reports, correspondence, or conversations. Drafts financial, statistical, narrative, and/or other reports as requested. Coordinates with the City Clerk's Office to manage the department's record storage, retention and disposition program. Coordinates and completes arrangements for travel, conferences, out of town meetings, etc. Admin. Assistant—Parks and Rec. 1 Prepares Personnel Action Forms_ Maintains attendance records for vacation, sick leave, holidays, compensatory time off; etc. Prepares department payroll; calculates overtime, out-of- class pay, etc. Coordinates the office support functions of the parks and recreation department. Develops and maintains a variety of office forms, and assists with administrative tasks involving existing parks and recreation work programs, personnel, budgeting, or facilities, Performs routine clerical and administrative work in answering phones, receiving the public, providing customer service assistance, cashiering, class registration, data processing, or bookkeeping. Answers in-coming calls and routes callers or provides information as required. Operates pagers or radios as needed and assists in radio communications_ Receives the public and answers questions; responds to inquiries from patrons, employees, citizens and others and refers, when necessary, to appropriate persons, Provides front counter assistance and coverage as needed, taking registrations, distributing promotional material, and working with the general public. Assists in the procurement of departmental matena]s and supplies. Prepares and monitors work orders. Receives, stamps and distributes incoming mail, processes outgoing mail_ Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports. Assists in the preparation of meeting agendas and supporting materials; may take and transcribe minutes; prepares and distributes minutes and reports. Maintains inventories and orders office supplies and materials, maintains departmental personnel records, Schedules appointments, and performs other administrative and clerical duties. Prepares and maintains employee time and other personnel records for the department. Provides administrative assistance to the parks and recreation director in meeting management; assembles backgound materials,prepares agendas, and records action items for various meetings. Helps prepare a variety of brochures, calendars, letters, posters. news releases. flyers. and related communications regarding recreation programs. Admin. Assistant—Parks and Rec. Operates listed office machines as required. PERIPHERAL DUTIES Provides backup to related positions. Performs the duties of a Recreation Assistant when needed or required. May serve as the department liaison for computer services. Analyzes new methods and procedures to insure improved efficiency or accuracy of department's computer systems. May serve on a variety of employee committees as assigned. DESIRED MINIMUM QUAALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent, supplemented by two (2) years of post-secondary training in office management, leisure services, secretarial science or a related field, and (B)Three (3) years of increasingly responsible related experience, or any equivalent combination of related education and experience. Experience in parks and recreation programs highly desirable but not required. Necessary Knowledge, Skills, Abilities, and Other Traits: (A) Considerable knowledge of modern office practices and procedures; working knowledge of computers and electronic data processing; some knowledge of bookkeeping principles and practices. Working knowledge of community park and recreation programs. (B) Skill in the operation of listed tools and equipment; Skill in the use of standard office suite software applications. (C) Ability to perform clerical and administrative tasks accurately with little direction. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to communicate effectively verbally and in writing; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their f inquiry or complaint is expected. Admin. Assistant—Parks and Rec. 3 SPECIAL REQUIREMENTS Must be bondable. Valid Washington Driver's License. TOOLS AND EQUIPMENT USED Phone, personal computer; copy machine; scanner, postage machine; flax machine; hand held radio; 10-key calculator_ PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately noisy. SELECTION GUIDELINES Formal application, rating of education and experience; oral. interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position_ The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.. Approval: _ Approval: . Human Resources Manager City Manager Admin. Assistant—Parks and Rec. 4 Effective Date: February 5, 2003 Revision History: Admin. Assistant—Parks and Rec. 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION • Class Title: Administrative/HR Assistant ,lob Code Number: 505 Department_ Administrative Services Grade Number: 11-12 Division: Vanes FL SA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and semi-skilled clerical, secretarial and administrative work in maintaining official records,providing administrative and human resources support to technical and professional staff, receiving the public, providing customer assistance, and assisting in the administration of City administrative and personnel policies, SUPERVISION ION RECEIVED: Works under the general supervision of the Deputy City Manager. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Develops and maintains a variety of administrative and personnel related office #'arms and procedures, and assists with administrative tasks involving existing work programs, personnel, budgeting, or facilities. Performs routine clerical and administrative work in answering phones, receiving the public, and providing customer service assistance. Answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons. Composes, types, and edits correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness. Answers in-coming calls and routes callers or provides information as required. Operates pagers or radios as needed. Assists in the procurement of departmental materials and supplies. Assists in the preparation of meeting agendas and supporting materials; may take and transcribe minutes; prepares and distributes minutes and reports. Operates listed office machines as required. Admin./FIR Assistant Acts as custodian of departmental documents and records, including standard and confidential personnel files and records. Establishes and maintains filing systems, control records and indexes using moderate independent judgment. Schedules appointments, and performs other administrative and clerical duties. Assists in registering personnel for conferences and seminars; makes travel arrangements and itineraries. Records employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason. Updates employee files to document personnel actions and to provide information for payroll and other uses. Examines employee files to answer inquiries and provides information to authorized persons. Compiles and maintains records for use in employee benefits administration. Assists in salary surveys to determine organization's market relationship. Assists in the administration of the employee performance appraisal system. Assists in the preparation of studies of occupational data and compiles distribution reports, organization and flow charts, and other background information required for study. Develops, posts, and advertises position vacancies as assigned; assists in the coordination of recruitment, interviewing and selection processes. Provides information to job applicants, including benefits and conditions of employment. Assists in the review of assigned employment applications and evaluates work history, education and training, job skills, compensation needs, and other qualifications of applicants as assigned. Processes employment applications and assists in other employment activities. Informs applicants of job duties and responsibilities, compensation and benefits, work schedules and working conditions, company and/or union policies, promotional opportunities, and other related information. Keeps records of applicants not selected for employment. Arranges for oral interviews, and skills, intelligence, or psychological testing of applicants, as appropriate and permissible; assists in the administration of oral examinations, written examinations, or assessment center examinations. Arranges travel and lodging for selected applicants as needed. Corresponds with job applicants to notify them of employment consideration. Admin./HR Assistant 2 Assists in gathering background and reference check information on candidates. Assists in new employee orientation to foster positive attitude toward organization goals. Conducts exit interviews as assigned and according to a prescribed routine. Keeps record of insurance coverage, pension plan, and personnel transactions such as hires, promotions,transfers,performance reviews, and terminations. Keeps records of hired employee characteristics for governmental reporting purposes. Prepares and distributes written and verbal information to inform employees of benefits progams such as insurance plans, pension plans, paid time off, bonus pay, and special employer sponsored activities. PERIPHERAL DUTIES Provides backup to related positions, including the receptionist and other Administrative Assistants. Computes wages and records data for use in payroll processing. Prepares and files reports of accidents and injuries at establishment. Assists in conducting wage surveys within labor market to determine competitive wage rate. Serves on a variety of employee committees as assigmed. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent, supplemented by two years post- secondary training or course work in office management, secretarial science, human resources, business or public administration, bookkeeping, or a related field, and (B) Three (3) years of increasingly responsible related experience, or any equivalent combination of related education and experience. Necessary Knowledge, Skills, Abilities, and Other Traits: (A) Considerable knowledge of modem office practices and procedures; working knowledge of computers and electronic data processing; working knowledge of public personnel principles and practices. 0 Admin./HR Assistant 3 (B) Skill in the operation of listed tools and equipment; Skill in the use of standard office suite software applications. (C) Ability to perform clerical and administrative tasks accurately with little direction. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to communicate effectively verbally and in writing; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid Washington Driver's License TOOLS AND EQUIPMENT USED Phone switchboard; personal computer; copy machine; postage machine; fax machine; I 0-key calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise LJ level in the work environment is moderately noisy. Admin./HR Assistant 4 f � SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assigment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: _- Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: • • Admin./FIR Assistant 5 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Office Assistant II Job Code Number: 510 Department: Varies Grade Number: 10-11 Division: Varies FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and semi-skilled clerical, secretarial and administrative work in maintaining official records, providing administrative support to technical and professional staff, receiving the public, providing customer assistance, cashiering or bookkeeping, data processing, and assisting in the administration of the standard operating policies and procedures of the department. SUPERVISION RECEIVED: Works under the general supervision of a designated supervisor according to an established work routine. SUPERVISION EXERCISED None. ESSENTIAL DEITIES AND RESPONSIBILITIES Coordinates the office operations of an assigned department or division. Develops and maintains office forms and procedures, and assists with administrative tasks involving existing work programs, personnel, budgeting, or facilities. Performs routine clerical and administrative work in answering phones, receiving the public, providing customer service assistance, cashiering, data processing, or bookkeeping. Composes, types, and edits correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness. Answers in-coming calls and routes callers or provides information as required. Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons. Assists in the procurement of departmental materials and supplies. (� Prepares and monitors work orders. Office Assistant II Receives, stamps and distributes incoming mail, processes outgoing mail. Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports. Assists in the preparation of meeting agendas and supporting materials; may take and transcribe minutes; prepares and distributes minutes and reports. Acts as custodian of departmental documents and records. Establishes and maintains filing systems, control records and indexes using moderate independent judgment. Maintains inventories and orders office supplies and materials. Assists supervisor in maintaining a variety of working files and records as assigned. Schedules appointments, and performs other administrative and clerical duties. May compile or maintain employee time sheets and other personnel related records for the supervisor. Schedules appointments; registers personnel for conferences and seminars; makes travel arrangements and itineraries. Operates listed office machines as required. Issues various licenses and permits as assigned. May serve as a cashier including receipting of various municipal payments, and posting receipts to appropriate accounts. PERIPHERAL DUTIES Operates pagers or radios as needed and assists in broadcast communications. Provides backup to related positions. Assists in setting up, closing and amending revenue or expenditure accounts. Registers voters. Serves on a variety of employee committees as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience: Office Assistant II 2 (A) Graduation from a high school or GED equivalent with specialized course work in • general office practices such as typing, filing, accounting and bookkeeping, and (B)Three(3) years of increasingly responsible related experience, or any equivalent combination of related education and experience. Necessary Knowledge, Skills, Abilities, and Other Traits: (A) Considerable knowledge of modern office practices and procedures; working knowledge of computers and electronic data processing; some knowledge of bookkeeping principles and practices. (B) Skill in the operation of listed tools and equipment; Skill in the use of standard office suite software applications. (C) Ability to perform clerical and administrative tasks accurately with little direction. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to communicate effectively verbally and in writing; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid Washington Driver's License TOOLS AND EQUIPMENT USED Phone switchboard; mainframe computer terminal; personal computer; copy machine; postage machine; fax machine; base radio; 10-key calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office Assistant II 3 While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately noisy. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and J employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Office Assistant 11 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Office Assistant II—Receptionist Job Code Number: 510 Department: Administrative Services Grade Number: 10-11 Division: City Clerk FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and semi-skilled clerical, secretarial and administrative work in receiving and responding to calls, answering the central PBX, maintaining official records, providing office assistance to the City Clerk, receiving the public, providing customer assistance, cashiering, word processing, data processing, and assisting in the maintenance of official City records. SUPERVISION RECEIVED: Works under the general supervision of the City Clerk. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Answers in-coming calls and routes callers or provides information as required. Operates the central telephone PBX. Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons. Performs routine clerical and administrative work in answering phones, receiving the public, providing customer service assistance, cashiering, data processing, or bookkeeping. Processes citizen service requests and complaints. Routes to appropriate departments or agencies. Composes, types, and edits correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness. Operates pagers or radios as needed and assists in radio communications; operates base radio as required or appropriate. Receives, stamps and distributes incoming mail, processes outgoing mail. Office Assistant II 1 Develops and maintains office forms and procedures, and assists with administrative tasks involving existing work programs, personnel, budgeting, or facilities. Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports. Assists in the preparation of meeting agendas and supporting materials; may take and transcribe minutes; prepares and distributes minutes and reports. Assists in the maintenance of official City documents and records_ Schedules appointments, and performs other administrative and clerical duties. May schedules appointments; register personnel for conferences and seminars, and nuke travel arrangements and itineraries. Operates listed office machines as required, PERIPHERAL DUTIES May issue various licenses and permits as assigned. May serve as a cashier including receipting of various municipal payments, and posting receipts to appropriate accounts. Provides backup to related positions_ May registers voters. Serves on a variety of employee committees as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping, and • (B) Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience. Necessary Knowledge, Skills, AbiIiti es, and Other Traits: (A) Considerable knowledge of modem office practices and procedures; working knowledge of computers and electronic data processing; some knowledge of bookkeeping principles and practices, Office Assistant T1 2 (B) Skill in the operation of listed tools and equipment; Skill in the use of standard office suite software applications. (C) Ability to perform clerical and administrative tasks accurately with little direction. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to communicate effectively verbally and in writing; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly,pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid Washington Driver's License TOOLS AND EQUIPMENT USED Phone switchboard; mainframe computer terminal; personal computer; copy machine; postage machine; fax machine;base radio; 10-key calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk;use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations Office Assistant H 3 may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately noisy. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: C Office Assistant II 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Office Assistant 1 Job Code Number: 515 Department: Varies Grade Number: 9-10 Division: Varies FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and semi-skilled clerical, secretarial and administrative work in receiving and responding to calls, answering phones, maintaining official records, copying documents, compiling materials,providing office assistance to an assigned supervisor or department, receiving the public,providing customer assistance, cashiering, word processing, data processing, or assisting in the maintenance of departmental records. SUPERVISION RECEIVED: Works under the close supervision of an assigned supervisor. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Prepares and maintains a variety of files. Files documents according to a fixed filing system routine. Answers in-coming calls and routes callers or provides information as required. Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons. Performs routine clerical and administrative work in answering phones, receiving the public, providing customer service assistance, cashiering, data processing, or bookkeeping. Processes citizen service requests and complaints. Routes to appropriate departments or agencies. Composes, types, and edits correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness. Operates pagers or radios as needed and assists in radio communications; operates base radio as required or appropriate. Office Assistant- Receptionist 1 Receives, stamps and distributes incoming mail, processes outgoing mail. Develops and maintains office forms and procedures, and assists with administrative tasks involving existing work programs, personnel,budgeting, or facilities. Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports. Assists in the preparation of meeting agendas and supporting materials; may take and transcribe minutes; prepares and distributes minutes and reports. Assists in the maintenance of official City documents and records. Schedules appointments, and performs other administrative and clerical duties. May schedules appointments; register personnel for conferences and seminars, and make travel arrangements and itineraries. Operates listed office machines as required. PERIPHERAL DUTIES r ) May issue various licenses and permits as assigned. May serve as a cashier including receipting of various municipal payments, and posting receipts to appropriate accounts. Provides backup to related positions. May registers voters. Serves on a variety of employee committees as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping, and (B) Some related work experience,or any equivalent combination of related education and experience. Necessary Knowledge, Skills, Abilities, and Other Traits: Office Assistant- Receptionist 2 (A) Working knowledge of modern office practices and procedures; working knowledge of computers and electronic data processing; some knowledge of bookkeeping principles and practices. (B) Skill in the operation of listed tools and equipment; Skill in the use of standard office suite software applications. (C)Ability to perform clerical and administrative tasks accurately with little direction. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to communicate effectively verbally and in writing; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid Washington Driver's License TOOLS AND EQUIPMENT USED Phone switchboard; mainframe computer terminal; personal computer; copy machine; postage machine; fax machine; base radio; 10-key calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT Office Assistant- Receptionist 3 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately noisy. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: �i Office Assistant - Receptionist 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Accounting Technician Job Code Number: 520 • Department: Finance Grade Number: 11-12 Division: NA FLSA Status: Non-Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a wide variety of regular and recurring.clerical, accounting, and administrative work in accounts payable, accounts receivable,payroll, purchasing and general finance. SUPERVISION RECEIVED: Works under the general supervision of the Accounting Manager according to a relatively fixed work routine. SUPERVISION EXERCISED None generally, May supervise part-time or temporary staff as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Prepares and verifies monthly payrolls; disperses and collects time sheets. Processes City payroll. Updates personnel payroll records. Verifies data Maintains data on full-time and part-time employees including total hours, changes in name or address, salary changes, exemptions, and insurance; maintains vacation and sick leave records as assigned. Calculates and pays state taxes, monthly federal taxes, medical premiums, retirement sums, etc. Answers employee questions regarding payroll checks. Processes claims and vouchers for payment, Assigns appropriate BARS account code(s) where needed and reviews pre-coded purchase orders. Assures proper approvals, vendor information, and supporting documentation. Prepares monthly, quarterly, and annual payroll reports. Disburses City funds upon approval of warrants, vouchers, coupons, or bonds. Prepares employee benefit payments, maintains related data, and prepares related reports. Maintains a daily cash balance; balances cash on hand against receipts; prepares and balances deposits; makes a listing of deposits by accounts; examines receipts for accuracy and completeness; deposits monies into bank, • Accounting Technician 1 Accumulates, calculates, posts, balances, and reconciles data for specific accounts and payroll checks against warrant registers; identifies, traces, and otherwise resolves discrepancies in accordance with established procedures. Posts revenue receipts and invoices for payments to the general ledger. Prepares and makes bank deposits and records. Processes requisitions or purchase orders. Assigns appropriate BARS account code(s) where needed and reviews pre-coded purchasing documents. Assures proper approvals, vendor information, and supporting documentation. Assists the general purchasing process of the City including inputting purchase order information for all departments by encumbering, posting, balancing, and printing checks. Serves as the purchasing agent for central office supplies. Assists the Accounting Manager in compiling financial data for the City's annual budget and annual report. PERIPHERAL DUTIES Provides clerical support to other department staff as required. c Composes, inputs, and edits a variety of correspondence,reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness. May serve as a back-up to related accounting technician positions. DESIRED MINIMUM QUA.L:IFICATIONS Education and Experience: (A) Graduation from an high school or GED, supplemented by two years of post-secondary training in accounting, bookkeeping or closely related field, and (B)Three(3) years of increasingly responsible related experience, or (C) Any equivalent combination of education and experience. Necessary Knowledge, Skills, Abilities, and Other Traits: (A)Working knowledge of computers and electronic data processing; working knowledge of modem office practices and procedures; working knowledge of generally accepted accounting principles, practices, and procedures (GAAP) and budgeting, accounting and reporting systems for municipalities (BARS) including data processing systems and their relationship to and use in accounting. (B) Skill in to operating listed tools and equipment. Skill in entering data into a computer in an accurate and efficient manner. Skill in keyboarding. \�J Accounting Technician 2 (C) Ability to perform arithmetic computations accurately and quickly; ability to yj communicate effectively verbally and in writing; ability to establish successful working relationships; ability to work under pressure andfor frequent interruptions. Ability to enter data quickly and accurately. Ability to organize and prioritize work assignments. Ability to use a personal computer with associated software and peripherals. Ability to maintain confidentiality of information. Ability to analyze program details in order to identify and apply significant data in preparing financial recommendations and reports, including graphics. Ability to communicate effectively both orally and in writing. Ability to manage multiple priorities. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SP LTIREMENTS Must be bondable, Valid Washington State driver's license. TOOLS AND E UIi MENT USED Personal computer, including word processing and spreadsheet software; central financial computer; 10-key calculator, phone, copy machine, fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is frequently required to it and talk or hear. The employee is occasionally required to walk; use hands to operate, finger; handle, or feel objects, tools, or controls: and reach with hands and arms. • The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Accounting Technician 3 The noise level in the work environment is usually moderately quiet. SELECTION GUIDELINES • Formal application, rating of education and experience; oral interview and reference check;job related tests may be required_ The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not consti tote an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: Revision History: • Accounting Technician 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Clerical Assistant(PT-Temp) Job Code Number: 515 Department: Varies Grade Number: 5 Division: Varies FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine clerical, secretarial or administrative tasks in receiving and responding to calls, answering phones, filing, copying documents, compiling materials, providing clerical office assistance to an assigned supervisor or department, receiving the public, - providing customer assistance, cashiering, word or data processing, or assisting in the maintenance of departmental records. This may be a part-time or temporary position. SUPERVISION RECEIVED: Works under the close supervision of an assigned supervisor. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Prepares and maintains a variety of files. Files documents according to a fixed filing system routine. Answers in-corning calls and routes callers or provides information as required. Receives the public and routes to appropriate parties. Performs routine clerical and administrative work in answering phones, receiving the public, providing customer service assistance, cashiering, data processing, or word processing. Processes citizen service requests and complaints. Routes to appropriate departments or agencies. Composes, types, and edits correspondence, reports, memoranda, and other material for review. Receives, stamps and distributes incoming mail,processes outgoing mail. Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports. Clerical Assistant 1 ..� Assists in the copying of meeting agendas and supporting materials. Assists in the maintenance of official City documents and records. Schedules appointments, and performs other administrative and clerical duties. Operates listed office machines as required. PERIPHERAL DUTIES May serve as a cashier including receipting of various municipal payments, and posting receipts to appropriate accounts. Provides backup to related positions. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Any equivalent combination of education and experience which provides the necessary knowledge, skill, and ability to perform the essential duties of the position. Necessary Knowledge, Skills, Abilities, and Other Traits: (A) Some knowledge of modern office practices and procedures; working knowledge of computers and word processing; some knowledge of filing practices. (B) Skill in the operation of listed tools and equipment; Some skill in the use of standard office suite software applications. (C)Ability to perform clerical and administrative tasks accurately with little direction. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to communicate effectively verbally and in writing; the ability to handle stressful situations; the ability to greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Clerical Assistant 2 None. TOOLS AND EQUIPMENT USED Phone switchboard; mainframe computer terminal; personal computer; copy machine; postage machine; fax machine; base radio; 10-key calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger,handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT (—) The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately noisy. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager OEffective Date: May 13, 2003 Revision History: Clerical Assistant 3 Job Codes City of Spokane Valley, Washington CLASS SCHEMA JOB TITLES JOB GRADE CODE Maintenance and Maintenance Worker 705 11-12 Operations: Maintenance 710 13-14 700-899 Coordinator/Inspector • CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Maintenance Worker Job Code Number: 705 Department: Public Works Grade Number: 11-12 Division: Maintenance FLSA Status: Non Exempt Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of unskilled or semi-skilled maintenance work, and operates a variety of equipment in the construction, operation, repair, maintenance, and replacement of City street, storm drainage and other infrastructure facilities and systems. SUPERVISION RECEIVED: Works under the immediate supervision of the Maintenance Superintendent. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIEILfIThS Assists with the planning, scheduling and implementation of construction, maintenance, and operation and construction activities designed to provide quality street and drainage service. Assists in the training of lower level employees performing the duties of maintenance, construction and repair of street and storm drainage facilities. Inspects and/or repairs streets, drainage systems and storm sewer systems at frequent intervals to insure that all aspects of the systems are functioning properly. Maintains a variety of records relating to inspections, maintenance activity, repairs, etc. Assists as needed to determine the locations of gas, telephone, power, television, water and sewer lines from the appropriate sources prior to excavation. Responds to complaints and service requests regarding pot holes, flooding, right-of-way problems, signals, street lights or related issues; evaluates situation; explains findings to supervisor. In the future, may mow and maintains public rights-of way. May operate a variety of street maintenance equipment, such as a street sweeper. Operates light and medium-sized construction and power equipment, such as mechanized broom,jetter/inductor truck or backhoelloader. Drives trucks of various sizes and weights in the loading, hauling and unloading of various equipment, Maintenance Worker 1 gavel and sand. May perform required labor involved in construction and maintenance projects as part of a crew, including pavement cutting, ditch digging, manhole and line cleaning, main and pipe repair, laying and backfilling. Contacts residents and business owners in area where services or access may be discontinued and explains when access or services will be restored. Insures the proper maintenance of equipment and tools by cleaning and checking equipment and tools after use. Performs routine inspection and preventive maintenance on assigned equipment and refers defects or needed repairs to supervisor. Cleans equipment. Performs all duties in conformance to appropriate safety and security standards. PERIPHERAL DUTIES Serves on various employee or other committees as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from high school education or GED equivalent; and (13)Any equivalent combination of education and experience. Necessary knowledge, Skills, Abilities and Other Traits: (A) Some knowledge of equipment, facilities, materials, methods and procedures used in maintenance, construction and repair activities; (B) Skill in operation of some of the listed tools and equipment; and (C) Ability to perform heavy manual tasks for extended periods of time; ability to work safely; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, other departments and the public; ability to understand and carry out written and oral instructions. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as C) practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to Maintenance Worker 2 • customers in a friendly, pleasant and professional manner using appropriate inflection, grammar J, and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid State Driver's license and CDL certification, or ability to obtain one. TOOLS AND EQUIPMENT USED Motorized vehicles and equipment, including dump truck, pickup truck, utility truck, tamper, plate compactor, saws, pumps, aeroil propane kettle, compressors, sanders, generators, common hand and power tools, shovels, wrenches, detection devices,mobile radio, phone,ditch witch. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. � 1 While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand and talk or hear. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch,or crawl; and smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. Maintenance Worker 3 SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Maintenance Worker 4 CITY OF SPOKANE VALLEY POSITION DESCRIPTION Class Title: Maintenance/Construction Inspector Job Code Number: 710 Department: Public Works Grade Number: 13-14 Division: Maintenance and Operations FLSA Status: Non Exempt • Date: May 8, 2003 Location: City Hall GENERAL PURPOSE Performs a variety of routine and semi-skilled public contact, inspection and maintenance work in the maintenance and operation of the municipal infrastructure, including City street and storm drainage facilities and systems. SUPERVISION RECEIVED: Works under the general supervision of the Maintenance Superintendent. SUPERVISION EXERCISED None. ESSENTIAL.DUTIES AND RESPONSIBILITIES Assures compliance with Federal, state and local construction standards, codes and contractual provisions. Inspects and approves all phases of public and private construction and improvement work in City rights-of-way or on private property to assure that the appropriate construction is completed in compliance with the plans, standards, specifications, special requirements, codes and regulations; issues correction notices or approvals as required. Inspects and approves construction and installation of streets, curb, gutter, sidewalk, storm drains, hydrants, service lines, and related utilities and structures as assigned. • Inspects and assesses damage from oil, gas and water leaks to public and private property and facilities as required. Inspects construction work under excavation, clearing and grading permits. Inspects to assure compliance with local, State or Federal standards for any right-of-way, street use, and other permits issued to private utilities or contractors. Coordinates activities and schedules with utility companies, contractors, property owners and other City departments. Resolves conflicts within scope of authority. Maintenance/Construction Inspector 1 Checks for proper use and placement of traffic control devices to assure compliance with the Manual on Uniform Traffic Control Devices (MUTCD). Provides information and responds to inquiries from contractors, property owners, staff, and the general public regarding assigned public works projects. Inspects streets and drainage systems at regular intervals to insure that all aspects of the municipal transportation system are functioning properly. Responds to service requests and complaints regarding pot holes, street signs, street lights, sidewalks, drainage, and other infrastructure issues. Routes requests to appropriate parties for resolution. Follows-up as needed with contractors and others to assure that required repairs have been made, or services have been performed. Within the limits of available tools,equipment, supplies and funding, performs emergency or specialty maintenance work such as installing or replacing traffic control devices, striping, maintaining rights-of-way, removing obstructions, abating nuisances, etc. Assists in a variety of studies or assessments related to the maintenance and operation of the transportation system, including but not limited to traffic, traffic control devices, pavement condition, street lighting, surface water, side walks, etc. Insures the proper maintenance of equipment and tools by cleaning and checking equipment and tools after use. Performs routine inspection and preventive maintenance on assigned equipment and refers defects or needed repairs to supervisor. Maintains a variety of records relating to inspections, maintenance activity, supply, consumption, etc. Responsible for conforming to appropriate safety and security standards. PERIPHERAL DUTIES May drive trucks of various sizes and weights in the loading, hauling and unloading of various equipment, gravel and sand. May operate contractors equipment. Assists in the maintenance of the City's facilities and fleet as needed or required. Serves on various employee or other committees as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from high school education or GED equivalent, supplemented by two years of post-secondary training in engineering technology, construction management,or a related field, MaintenancelConstruction Inspector 2 and (B)Three(3)years of experience relating to construction,maintenance,or repair, or inspection of streets and infrastructure, or (C)Any equivalent combination of education and experience. Necessary knowledge, Skills, Abilities, and other Traits: (A) Some knowledge of equipment, facilities, materials,methods and procedures used in maintenance, construction and repair activities; (B) Skill in operation of some of the listed tools and equipment; and (C)Ability to perform heavy manual tasks for extended periods of time; ability to work safely; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, other departments and the public; ability to understand and carry out written and oral instructions. (D) A key value of the City is customer service. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service as practiced in both the private and public sectors. It requires the ability to effectively meet and deal with the public; the ability to handle stressful situations; the ability to greet and respond to • customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and syntax; the ability to establish and maintain effective working relationships with employees, supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult people. A willingness to expend extra effort to help the public find answers or information relative to their inquiry or complaint is expected. SPECIAL REQUIREMENTS Valid Washington State driver's license(CDL certification required when qualifying vehicles are acquired by the City). TOOLS AND EQUIPMENT USED As the City assumes more of the direct maintenance work for street and drainage systems, this position may operate a variety of motorized vehicles and equipment, including dump truck, pickup truck,utility truck, street sweeper,jetter/inductor truck, street roller,manlift,tamper,plate compactor, saws, pumps, aeroil propane kettle, compressors, sanders, generators,common hand and power tools, shovels, wrenches, detection devices,mobile radio,phone, ditch witch. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee Maintenance/Construction Inspector 3 to successfully perform the essential functions of this job. Reasonable accommodations may be L.r! made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to use hands to finger, handle, feel or operate objects,tools, or controls and reach with hands and arms. The employee frequently is required to stand and talk or hear. The employee is occasionally required to walk; sit; climb or balance; stoop,kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles,toxic or caustic ichemicals, and risk of electrical shock. The noise level in the work environment is usually loud. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Human Resources Manager City Manager Effective Date: May 13, 2003 Revision History: Maintenance/Construction Inspector 4 ( 1� Maintenance/Construction Inspector 5 JOB DESCRIPTION GUIDE CITY OF SPOKANE VALLEY, WASHINGTON NOTE: This Job Description Guide is copyrighted by the Local Government Institute (LGI), Tacoma, Washington. It is used with permission of the Local Government Institute, but may not be copied or transmitted in any form to any other agency or entity. INTRODUCTION The following guide to writing job descriptions outlines the general model used by the City of Spokane Valley, Washington to develop job descriptions that meet operational needs, as well as comply with Federal guidelines such as the Americans with Disabilities Act (ADA). Although the ADA does not require formal written job descriptions, they can help ensure you have identified the essential functions of the job. The following elements are included in each of the City's job descriptions: CLASS TITLE The class title should be brief, descriptive, and consistent with other titles in the classification plan. J Roman numerals should be used, where possible, to designate levels of classes within a series; i.e., Clerk I, Clerk II, with the numeral "I" designating the lowest level (except in instances where the lowest level within a series is designated "Trainee"). DEPARTMENT The department is the largest level of the organization with which the position or class specification is identified. DIVISION Division, is a level within the department which is titled to more specifically describe the specialized function(s) performed by an occupational group. EXAMPLE: Position Title: Planning Manager Department: Community Development Division: Long Range Planning JOB CODE NUMBER Job Codes numbers are assigned based upon the following class schema: Copyright®LGI 2003 1 Principal Administrative: 100 - 299 Professional and Technical: 300 - 499 Office and Allied: 500 - 699 Maintenance and Operations: 700— 899 Public Safety: 900-1099 GRADE NUMBER The grade is the end result of the job evaluation and analysis. It is the number used to express the equitable relationship which exists between that position and all other positions and classes, based on difficulty and responsibility of work performed, etc. Positions of equal difficulty and responsibility can be treated alike for pay purposes throughout an organization. For example, grades may range from one (1) to thirty (30); one being the lowest and thirty being the highest. FLSA STATUS This is to note whether the position is exempt from the payment of overtime under the Fair Labor Standards Act (FLSA). DATE The date is the date the description is officially approved. LOCATION The location is the site where the employee holding this position for this division and department generally works, e.g. city hall, senior center, etc. GENERAL PURPOSE This capsule description identifies the class. The statement should be definitive to differentiate this class from all others. The statement will generally start with "Performs...." followed by the level and kind of work. When necessary for clarity, the occupational field should be added after kind of work. The general statement of duties should be, in most instances, one sentence long and as brief as possible. Kind of Work. Although there is no set terminology, the kind of work should be defined as briefly as possible by terms similar to the examples listed below to describe the general group of work, followed by the occupational field when necessary. For example, Labor and Trades Manual labor Maintenance Work Copyright®LGI 2003 2 • Repair work Journey level work Supervisory and Administrative. These terms should not be modified unless absolutely necessary to distinguish between classes in a series, and then modification should usually be restricted to words such as "light, heavy, routine or complex". If two or more levels of work are involved, the higher level or the most common level should usually be stated first, e.g. "Performs supervisory and complex...", or "Performs administrative and professional...." Occupational Field. The inclusion of the occupational field is useful if it clarifies unusual working conditions, hazards or other classification factors not denoted by the level and kind of work. It should be specified only if necessary in order to provide flexibility in future usage of the class. Naming a specific department or operation should generally be avoided. Clerical,Office Machine. Public Contact. Security Clerical work keyboard work Public contact work Security work Technical and Professional Statistical work Assessment work Inspection work Engineering work Supervisory and Administrative. These terms define both level and kind of work. The above items should be modified when it is necessary to indicate a specialization within a group. For example: "Performs supervisory and complex legal clerical work"; or "Performs administrative and professional engineering work. ..." Level of Work. The following terms should be used to express the level of work. A class may include one or more of these general groupings. Labor and Trades Unskilled Semiskilled Skilled Copyright 0 LGI 2003 3 Clerical,Office Machine, Public Contact, Security Routine Complex Technical and Professional Technical Paraprofessional Professional SUPERVISION RECEIVED The statement generally starts with "Works under...", followed by the type of supervision received and the type of class exercising the supervision. The following terms, and no other, should be used for indicating the type of supervision received. Immediate supervision Close supervision General supervision General guidance and direction Broad policy guidance and direction NOTE: The reference attachment in the back of this guide defines the supervision terms listed above. Examples of terms to indicate the supervisory level are shown below. SUPERVISION EXERCISED The following phrases should be most frequently used to indicate the type of supervision exercised over other Personnel: Exercises supervision over (department, division, branch, etc.) personnel directly or through subordinate supervisors. Exercises supervision over(technical, clerical, professional, etc.) personnel. Serves as lead worker over other personnel as assigned. If all positions in the class do not have supervisory responsibility, then "None" should be indicated. The clause "Exercise supervision over...personnel as assigned" should be used to indicate �+ a situation where supervision is not necessarily present or continuous for all positions in that class. Copyright®LGI 2003 4 • ESSENTIAL DUTIES AND RESPONSIBILITIES Examples of duties are descriptive, but are not intended to be either all-inclusive or restrictive. It is neither necessary nor advisable to attempt to write an exhaustive position description; only sufficient examples to present a clear picture of the essential work performed and the responsibilities of the position. Sentences listing examples of duties usually start with a verb of the present tense, such as, "Performs,..", "Inspects..", etc. Closely related duties should generally be grouped in one paragraph and separated by a semicolon. The first example of duties should contain information concerning any supervision exercised over other personnel. The following phrases should be most frequently used: "Exercises supervision over (department, division, agency, etc.) personnel directly or through subordinate supervisors." "Exercises supervision over(technical, clerical,professional, etc.)personnel". "Serves as lead worker over other personnel as assigned". The clause "Exercises supervision over...personnel as assigned" should be used to indicate a situation where supervision is not necessarily present or continuous for all positions in that class. The essential duties and responsibilities of the job represent those basic duties for which the job was created which cannot normally be transferred to another position without disruption in the flow or process of work. An essential function is one that: 1) Is so critical to the position that it cannot be eliminated from the description of the job without significantly changing that position's role and contribution to the organization, 2) Regardless of the frequency of performance, an essential function cannot be assumed by another employee, whether of the same or different classification, either due to undue hardship to the employer or unavailability of an alternate incumbent, yet still must be accomplished; or 3) Would significantly impact the description of a position that it would require a change in classification and/or salary range. The phrase, "Performs related work as required" may be included as the last duty set forth and may be included on all class specifications. There is some thought that such a listing may be considered discriminatory, and alternative language such as the following is recommended at the end of each description: "The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not Copyright 0 LGI 2003 5 exclude them from the position if the work is similar, related or a logical assignment to the , � position". PERIPHERAL DUTIES This section should identify duties that are not "essential functions", but are occasionally undertaken or expected of the employee. These are generally duties which are also performed by other positions and thus may not be an essential duty of this position. An example may be serving on an employee committee, or duties related to backing-up or filling-in for other positions when the employee in that position is absent. MINIMUM QUALIFICATIONS This section of the specification describes the lowest level of education, experience, knowledge, skills and abilities that would be eligible for consideration in the event of this position becoming vacant. It is not intended to be the hiring level. In times of relatively high unemployment or underemployment, many appointments of new employees would generally exceed the minimum when hired. A. Education: The following terminology should normally be used: High School - "High school graduation or GED (General Education Diploma) equivalent." Some College -" years of college with course work in " "Graduation from a college with and Associate degree in...." College- "Graduation from an accredited college or university with a Bachelor's degree in" College plus - "Graduation from a college of law", or "Graduation from a college or university with a Master's degree in " 13. Experience: If none is required, "None." should be on class specifications. The statement of experience should usually be shown as "X years of experience...." C. Substitution: This section should be used to indicate specific instances where related education and/or experience can serve in place of those listed in either the education or experience sections. Experience and/or education equivalency statement: Copyright C LGI 2003 6 The following statement may be used: Or any equivalent combination of education and experience. You may want to further define an acceptable and bonafide equivalency, such as "one year of full time experience may substitute for a year of the required education". The specification language should not interpret or restrict equivalency statements, although certain interpretations or limitations may be useful for the organization to develop. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES This section can be used as a guide for the development of recruitment procedures and selection devices, including written or oral examinations. They are listed in one paragraph for each level, with knowledges first, skills second, and abilities last. Knowledges. Level of knowledge required should be indicated as follows: Some knowledge - Enough familiarity with the field to know elementary terminology and principles and their application to simple problems. Working knowledge - Enough knowledge in the field to understand everyday terminology and principles and their application to "journey" level problems; a level of knowledge often expected to be obtained through major course work in college or completion of an apprenticeship program. Considerable knowledge - Enough advanced knowledge in the field to understand terminology and principles and their application to problems beyond the "journey" or everyday level; a level expected to be obtained through experience at the "working" level that has provided for the increasingly difficult and independent application of principles. Thorough knowledge - Nearly complete knowledge in the field acquired through considerable experience in the application of principles and techniques in solving unusual and difficult problems and in developing operational policies in the field. Extensive knowledge - The most advanced degree of knowledge likely to be found, implying complete mastery and understanding of the subject field; used sparingly and only for exacting technical and professional level classes. Skills. Skill requirements should be specified only when the skill is in a measurable area or field. Skills required should be phrased, "Skill in..," Abilities- Abilities required should be phrased, "Ability to...". Certain abilities appear in almost all class specifications. The following examples or variations thereof should often be used: Copyright®1,(31 2003 7 "Ability to establish and maintain effective working relationships with employees, other agencies and the public". "Ability to follow written and oral instructions". "Ability to communicate effectively orally and in writing". SPECIAL QUALIFICATIONS This section may be used for required licenses, certification or registration, or other qualification requirements as stated in appropriate statutes, ordinances or regulations. Desirable membership in associations or professional societies should not be included on the specification. TOOLS AND EQUIPMENT USED This section may be used to describe the tools and equipment which the employee will • normally use to undertake the essential functions of the job. This is useful in the recruitment and selection process, and in considering reasonable accommodations which may need to be made for persons with disabilities. PHYSICAL REQUIREMENTS In order to help assess a candidate's or employees physical ability to perform the essential duties of the job, it is helpful to include physical job requirements which can be tested or reasonable accommodate. For example, it is essential that a police officer be able to see a red light or smell alcohol on someone's breath. A truck driver must have good use of both feet and hands in order to use the brake and gas pedals, shift gears and steer, etc. This section describing physical demands should describe how often a employee undertakes various physical activities requiring use of motor and other physical skills, such as: being able to stand on one's feet for varying periods of time; bracing or balancing; walking or running; sitting for various periods of time; speaking or listening; using feet or hands to grab, grip, feel, hold, squeeze, bag, clip, grasp, move, push, extend or tote; climb, stoop, bend, crawl, kneel or balance; or the ability to drink, sip, lick, bite, sniff,taste, smell, or inhale. The physical requirements section should also describe how much lifting or moving a person does, in terms of weight, frequency and distance. Most states place limits on the weight an employee is required to lift. For example, most states limit the weight of a refuse container that a solid waste handler is required to pick up and dispose in the garbage truck. The ability to see is an essential function of most jobs. The use of various types of sight requirement should be evaluated and described. Requirements about vision should also describe any unique requirements to perform the essential functions of the job. Examples include: a police officer's need to be able to see and distinguish colors; a factory worker being able to see small Copyright C LGt 2003 8 parts up close; a hunting guide being able to see game in the far distance; a ball player being able to judge distance and space; The understanding of physical demands is useful in the recruitment and selection process, and in considering reasonable accommodations which may need to be made for persons with disabilities. The sample job description questionnaire included in the appendix of materials contains a section of physical requirements that may be used to survey physical requirements of existing incumbents in the position. WORKING CONDITIONS For the purpose of job analysis, the Working Conditions section describes to what degree an employee may be exposed to the physical and environmental elements of the job. This information may be used in evaluating such things as pay differentials, such as hazard pay, or to assess conditions that may effect a persons ability to function in that environment. For example, a person severely allergic to plants would not be well suited to working in the forest. A person afraid of heights would not be well matched to working on a scaffold on a high rise building. Thus, understanding working conditions is useful in recruitment and selection, salary analysis, and in considering reasonable accommodations which may need to be made for persons with disabilities. Various working conditions include, but are not limited to such things as noise, wetness or humidity, smoke, fog, fumes, heat, cold, vibration, height, confined spaces, intense � --\\ light, darkness, etc. Many states require ear protection when working in sustained noisy environments. The Work Environment section should also address any special environmental issues related to noise. SELECTION GUIDELINES This capsule is designed to recommend possible procedures for selection or replacement for vacant positions. Recommendations are based on minimum qualifications and necessary knowledge, skills and abilities. Except in some cases, the guidelines will be fairly standard. Guidelines will normally include: Formal application, initial screening, related testing, reference check, and final interview with hiring authority. Copyright®LGI 2003 9 .i Copyright©LG1 2003 10 ATTACFIlvIENT 1 Description of Various Levels of Supervision There are five (5) basic levels of supervision: 1) Immediate supervision 2) Close supervision 3) General supervision 4) General guidance and direction 5) Broad policy guidance and direction Immediate supervision. This phrase indicates the greatest amount of supervision and control from above, the least personal independence of action, and the least breadth of matters upon which the employee makes decisions. It is particularized supervision that is recognized by its specificity and its application to details. The supervisor has not only the responsibility for assignments, flow of work, production, discipline and other management functions, but also the responsibility for proper instructions as to objectives, plans, policies, procedures and office methods, including specific responsibility for matters which are out of the ordinary or unusual when compared to the routine work performed. The employee's assignments, objectives and sequence of detailed steps in the work are prescribed through manuals, policies, directives, etc. Little opportunity is given the employee for the exercise of personal initiative, discretion or judgment, or for the assumption of any real responsibility for results alone. Generally, the employee is held personally responsible for accurate and proper application of steps in a well-recognized technique. If the employee has followed this technique and the instructions, his or her responsibility ends, because the responsibility for results rests with the supervisor. The employee is given no assignments requiring the exercise of experienced judgment except that gained by experience in a well-recognized, standard, or conventional routine such as following procedures outlined in manuals or directives. When conditions such as those described above are encountered, the employee is said to be under "immediate supervision". Close supervision. The employee under "close supervision" has received exposure to the work of a given class. The employee is familiar with the routine and with the methods or procedures affecting the particular position. It is presumed that the employee will be able to recognize instances which are out of the ordinary and which do not fall within existing instructions. The person is then expected to seek advice and further instructions. Reviews and checks of the employee's work are applied only to an extent sufficient to keep the supervisor aware of progress and to insure that instructions are being followed. General supervision. This phrase indicates that the control from above is not a particu- 7----. larized supervision, but a general control, not intimately bearing upon the details of the employee's work. The assignments and objectives are prescribed for the employee, but the person's work methods are seldom supervised, reviewed or controlled while the work is in Copyright®LGI 2003 11 process. The employee is expected to plan the sequence of detailed steps by using experienced judgment and discretion. The person is expected to solve through initiative, most problems of detail that come up in the course of the work. With problems of an unusual nature, the employee is expected to revise the procedures and methods to accommodate these conditions. There is substantive and personal responsibility for results, circumscribed by the scope of the assignments. The principal elements of general supervision in relation to the technical aspects of a position are personal accountability for accomplishing prescribed results and objectives, and considerable freedom while the work is in process. In those cases where general supervision is found in both management and technical functions, the following indicators are also usually present: considerable freedom from control over sequence of assignments, a fair degree of responsibility for determining what shall be done next and a substantial degree of independence in planning and organizing assigned work activities, General guidance and direction. This phrase indicates a general and somewhat removed control which manifests itself directly only on limited occasions. Such phases as planning and organizing the details of work and deciding the methods to produce a given result are completely in the hands of the employee. The employee is expected to carry out not only all the ordinary affairs of the position, but to meet unusual situations and provide proper interpretations without advice or instruction other than that afforded by the general plans, regulations and purposes, applicable to all work in the unit, section, division or department. Active control from a higher level is manifested only where matters of broad policy and coordination, long range plan, expenditure of funds and related items are involved. And even in such matters, the employee generally participates by making recommendations or developing ideas in conference with superiors. Actual contact between the employee and superior, personally or through memoranda, is, however, rather limited in terms of frequency and matters covered, when compared to the whole scope of the employee's duties and responsibilities. Broad policy guidance and direction. This phrase is characterized by a heavy personal responsibility on the part of the employee and broad authority for accomplishing the mission, as well as for making policy and developing plans for carrying out work programs. There is practically complete freedom and relative infrequency of reference to others for advice and in- structions, even when unusual problems are involved. These are the highest level positions, normally reporting to a Board or Commission. Copyright©LGI 2003 12 JOB ANALYSIS QUESTIONNAIRE i City of Spokane Valley, Washington Name: Date: / / Job Title: Department: Division: Union: Location: (Where you normally report to work (e.g. City Hall, Senior Center, etc.) GENERAL PURPOSE. Briefly describe the job's primary purpose or contribution to the department or organization. ESSENTIAL DUTIES AID RESPONSIBILITIES. List the job's essential duties, functions and responsibilities. Essential job duties are the most important ones that no other position regularly performs. Indicate whether the duty is performed at least Daily, Weekly, Monthly, or 1 Annually. Job Duty,Function or Responsibility D W M A 1 Job Duty, Function or Responsibility D W M A (Continue on back side of sheet if necessary) PERIPHERAL DUTIES AND RESPONSIBILITIES. List the job's duties which are not essential functions, but are "peripheral" or "secondary" to the job. These are generally duties that are also performed by people in other positions and thus may not be an essential duty of this position. Examples may include serving on an employee committee, backing-up or filling-in for other positions. Indicate whether the duty is performed at least Daily, Weekly, Monthly, or Annually. Job Duty, Function or Responsibility D W M A (-Th (Continue on back side of sheet if necessary) 2 SUPERVISION RECEIVED. Please list the title of your immediate supervisor, and how closely you are supervised (e.g. Immediate supervision, Close supervision, General supervision, General guidance and direction, or Broad policy guidance and direction) SUPERVISORY DUTIES AND RESPONSIBILITIES. If this job supervises others, give the name of divisions or departments supervised and the number of employees supervised. If there are subordinate supervisors, list them by title also. REQUIRED KNOWLEDGE, ABILITY AND SKILL What level of education or training is required to perform this job? Check the box that most closely applies. O High School Diploma or GED O Associate's Degree or equivalent (High School Diploma plus 2 years vocational, technical or college training) O Bachelor's Degree O Master's Degree ❑ Doctor's Degree or advanced degree plus special certification How much experience is required to perform this job? O 2 years or less ❑ 3to5years O More than 5 years O 3 f � What types of knowledge are required to successfully perform this job? 1. 2. 3. 4. 5. 6. 7. What abilities are required to successfully perform this job? 1. 2. 3. 4. 5. 6. 7. What skills are required to successfully perform this job? 2. 3. 4. 5. 6. 7. What other traits are required to successfully perform this job? 1. 2. 3. 4. 5. 6. 7. SPECIAL REQUIREMENTS List any special requirements (mandatory or desirable) of this position, such as certifications, licenses, etc. Examples include a valid driver's license (if driving is a part of the job), an engineering license(e.g. PE), or computer related certification. • J 4 �� PHYSICAL REQUIREMENTS `=- 1. How often does engage in the following physical functions? Show the frequency by checking the appropriate boxes. For this questionnaire, rarely means seldom - up to a few times per year. Periodically means occasionally or sometimes - up to several times per month or a few times per week. Frequently means repeatedly - regularly on a daily basis. Motor/Physical Activity Frequency Never Rarely Periodically Frequently Bracing or balancing Standing long periods Walking or running Sitting Speaking or listening Using feet or hands to reach, grip, hold, push, pull or climb Bending, stooping, crouching, kneeing, or crawling Inhaling, sniffing, smelling, or tasting 2. In the boxes in the next table, check how often this position involves lifting or pushing. For the purposes of this questionnaire, rarely means seldom such as a few times per year. Periodically means sometimes or occasionally, in the range of up to several times per month or a few times per week. Repeatedly means the position requires lifting said weight amounts regularly on a daily basis. a Amount of Weight Lifted or Frequency pushed Never Rarely Periodical) Repeatedly y Up to 15 pounds I a 16 to 30 pounds 31 to 65 pounds 66 to 100 pounds ( More than 100 pounds 5 TOOLS AND EQUIPMENT. Please list the tools and equipment you commonly use to perform the essential duties of your job (e.g. dum p truck, phone, hand tools, etc.): 3. Check all special sight requirements of this position. Check all that apply. O Color perception(ability to differentiate colors) O Peripheral Vision (ability to simultaneously see 90 degrees both to the left and the right while looking straight ahead) O Depth Perception (three-dimensional vision, ability to judge distance and spatial relationships) O Near Vision (ability to clearly see small objects at close range) O Far Vision (clear vision at distances of more than 25 feet) O No Special Vision Requirements 4. List any other physical demands not listed above that your job requires. 5. List any comments you would like to make on the essential job duties that require the physical demands selected above. WORK ENVIRONMENT 1. How much exposure to the following working conditions or elements does this job require? Show the amount of time by checking the appropriate boxes below. For the purposes of this questionnaire, rarely means seldom, in the range of up to a few times per year. Periodically means sometimes or occasionally, in the range of up to several times per month or a few times per week. Repeatedly means the position requires working in said condition regularly on a daily basis. 6 Working Conditions Frequency Never Rarely Periodically Repeatedly Wet, humid or snowy Smoke, fumes or dust Intense light Near total darkness Tight or confined spaces Ladders, scaffolding, heights Exposures to hazardous materials Shaking, rocking, Vibrating Intense cold, frost Intense heat posures to shock or explosion I �1 2. How much noise is typical for the work environment of this job? Check the appropriate level below. ❑ Quiet (e.g. outdoors in rural environment, private office) ❑ Moderately Noisy (e.g. standard business office with equipment running, outdoors in normal urban setting) ❑ Very Noisy (e.g. heavy traffic, contractor's equipment) 3. List any other working conditions not listed above that you are exposed to while the essential duties or responsibilities of the job (e.g. working over or in water, working alone in remote locations) 7 4. List any comments you have on the specific job duties that are affected by the environmental conditions selected above. The information provided in this questionnaire is complete and accurate to the best of my knowledge. Employee Date I have reviewed this questionnaire. 1 have noted and initialed any suggested changes. Supervisor Date 8 04? pp SUBJECT: RECLASSIFICATION PROCEDURE PURPOSE: To establish City policy and procedures for the request, consideration, and approval of position reclassification. STATEMENT OF POLICY: Revision of position descriptions and re-allocations within the classification plan shall be made as often as is necessary to provide current information on positions and classes. It shall be the duty of the Human Resources Manager to examine the nature of all positions and to allocate them to existing or newly created classes, to make changes in the classification plan as are made necessary by changes in the duties and responsibilities of existing positions, and to periodically review the entire classification plan and recommend appropriate changes in the allocations or in the classification plan. When a new position is requested by a Department Head or the duties of an old position are substantially changed, the Department Head shall submit a written recommendation to the Personnel Office including justification for the reclassification, emphasizing changes in position responsibilities or requirements for qualifications(i.e. experience, education, certifications, etc.). The request will be reviewed by the Human Resources Manager. If the request is justified, the budget impact will be determined, and an Issues and Option paper prepared for review by the City Manager, and subsequently the City Council. If approved, the Personnel Office will take the necessary steps to affect the reclassification. No reclassification involving an upgrade of salary not requested and approved as part of the budget process will be affected without Council approval. If the Manager's Office does not concur with the request,the Department Head will be provided with reasons. The City Manager shall be the final decision maker for all reclassification requests. If the requested action is for a downgrading of a position, and the Manager's Office concurs, the Manager's Office shall coordinate implementation steps. Any employee who considers his/her position improperly classified shall first submit a request in writing for reclassification to his/her Department Head who shall review the request and transmit it with written recommendation to the Personnel Office. Regrade comes about as a result of reclassification, and due to an overall increase/decrease in the responsibilities of a position, resulting in an increase/decrease in the monetary compensation (salary range) established for the position. A job audit is an analysis of the critical elements of a position against a predetermined formula for measuring the relative worth of a position and placement in the City's classification/pay schedule. � 1 . J