2012, 09-11 Regular Meeting Minutes MINUTES
City of Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday, September 11, 2012
Mayor Towey called the meeting to order at 6:00 p.m.
Attendance: City Staff:
Tom Towey,Mayor Mike Jackson,City Manager
Gary Schimmels,Deputy Mayor Cary Driskell, City Attorney
Dean Grafos, Councilmember Mark Calhoun,Finance Director
Brenda Grassel, Councihnember John Hohman,Community Development Dir.
Chuck Hafner, Councihnember Eric Guth,Public Works Director
Ben Wick, Councilmember Mike Stone,Parks&Recreation Director
Arne Woodard, Councilmember Rick VanLeuven,Police Chief
Steve Worley, Senior Engineer
Karen Kendall,Assistant Planner
Christina Janssen,Assistant Planner
Carolbelle Branch,Public Information Officer
Christine Bainbridge, City Clerk
INVOCATION: Pastor Manuel Denning of Fountain Ministries gave the invocation.
PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously
agreed to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS:
Councilmember Hafner: said that due to the anticipated length of tonight's meeting, he will forgo his
report.
Councilmember GrasseI: reported she attended the quarterly Council of Governance meeting held the
opening day of the Fair and that they discussed issues concerning the STA (Spokane Transit Authority),
and some water rights issues; went to the ITA (International Trade Alliance) Board meeting where they
discussed the presentations they made to cities for grant funding, and that they are working to replace
former CEO Victoria Reed who accepted another job elsewhere; said she went to the opening of the Fire
House on Sprague associated with the 9-11 anniversary.
Deputy Mayor Schimmels: said he attended an SRTC (Spokane Regional Transportation Council)
meeting where they discussed the budget; went to the Coffee World open house; attended the opening for
Providence Medical System; went to the STA Committee meeting and the Council of Governance
Meeting hosted by Spokane County;and attended last Saturday's HASSEE Auto Club car show.
Councilmember Grafos: said he went to the groundbreaking for the new student technical building at
University City, which he said is a major collaboration among the school districts; and also went to the
Council of Governance meeting
Councilmember Wick: reported that he too went to the Spokane Valley Tech groundbreaking; attended
the Mobile Science Center downtown; participated in the City's Economic Development Ad Hoc
Council Regular Meeting 09-11-2012 Page 1 of 7
Approved by Council:09-25-2012
Committee meeting and said they discussed the topic of land use; went to the Council of Governance
meeting; attended the Visit Spokane's annual meeting and said we need to brag about ourselves to get
more people to come to our region;and said he also worked on the Interstate Fair.
Councilmember Woodard: said he also went to the Fire Department dedications and the groundbreaking
for the Tech Building as well as for Providence Medical Park; attended the Council of Governance
Meeting, and participated in the food drive with the Spokane Realtors Association; and went to a Home
Base Business Group meeting where they heard a presentation from representatives of SNAP.
MAYOR'S REPORT: Mayor Towey reported that he helped celebrate the milestone funding for the
Children's Network Hospital; went to the Spokane Tech School opening and he thanked the school
districts for making that happen; went to the welcome reception for Colonel and Mrs.Newberry, the new
commander at Fairchild Air Force Base; attended the Providence Medical park groundbreaking; went to
the Council of Governance meeting; participated in the Northeast Mayor's Conference where the topic
was budgets; went to the HASSEE Car Show and said they always have a Mayor's Trophy at that event
and this year it went to a 1931 Pierced Arrow as there are only six in existence; and went to the Fire
Department dedication of all facilities since 9-11. Mayor Towey then read the National Fall Prevention
Day Proclamation, followed by his reading of the Constitution Week Proclamation.
PUBLIC COMMENTS: Mayor Towey invited general public comments. The following people spoke
in favor of Council adopting a comprehensive plan amendment to include a mobile home park zone to
help protect people living in mobile home parks: (1)John Day, 11303 E.Jackson; (2)CeCe Lynch, 14908
E. Sprague #17; (3)Naomi Eisentrager, 2601 N Barker Road; (4) Barbara Kent, 1806 N Meadows Place;
and(5)Ishbel Dickens,PO Box 22346, Seattle, Wa.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
a. Approval of the following claim vouchers:
VOUCHER LIST DATE VOUCHER NUMBERS; TOTAL AMOUNT
08-23-2012 26706-26816 $871,350.54
08-31-2012 26817-26860 $702,204.91
GRAND TOTAL $1,573,555.45
b.Approval of Payroll for period ending August 31, 2012: $393,961.35
c. Approval of Minutes of August 21,2012 Council Special Meeting
d. Approval of Minutes of August 21, 2012 Council Study Session Meeting
e. Approval of Minutes of August 28,2012 Council Formal Meeting
f.Approval of Interlocal Agreement for Joint Purchasing
g.Approval of Interlocal Agreement with Water District
As a matter of disclosure, Councilmember Wick announced he has a relative who works for the Water
District, but said he doesn't believe it presents a conflict of interest. It was moved by Deputy Mayor
Schimmels, seconded and unanimously agreed to approve the consent agenda.
NEW BUSINESS:
2. Second Reading Proposed Ordinance 12-021, amendment to Spokane Valley Municipal Co de 19.120,
Animal Shelters in Corridor Mixed Use Zone-Karen Kendall
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and
seconded to approve ordinance 12-021 amending Spokane Valley Municipal Code 19.60.080 and
19.120.010 regarding animal shelters in Corridor Mixed Use zones. Assistant Planner Kendall explained
the background of this proposal, as noted on her September 11, 2012 Request for Council Action Form.
Council Regular Meeting 09-11-2012 Page 2 of 7
Approved by Council:09-25-2012
Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor:
Unanimous. Opposed:None. Motion carried.
3. First Reading Proposed Ordinance 12-022 Amending Zoning Use Matrix—Christina Janssen
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and
seconded to advance Ordinance 12-022 to a second reading. Assistant Planner Janssen went over the
proposed amendment as noted in her documentation, and mentioned a typographical error in one section
which she said staff will correct. CounciImember Woodard asked about the issues brought up in Mr.
King's letter and Ms. Janssen explained that his proposal needs to go through the comprehensive plan
amendment process later this year. Mayor Towey invited public comment; no comments were offered.
Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried.
4.Motion Consideration: Sidewalk and Transit Stop Accessibility Project Bid Award, Montgomery at
University and Park, 8th— 12`t`—Steve Worley
It was moved by Deputy Mayor Schimmels and seconded to award the bid for the Sidewalk and Transit
Stop Accessibility Project-Phase 1 00154) to Wm Winkler Company, in the amount of$173,487.77 and
to authorize the City Manager to finalize and execute the construction contract. Mr. Worley said this
project has been before Council previously; that the bids came in within budget, and said that this project
will include some additional stormwater work, which will be paid for from the stormwater fund. Mayor
Towey invited public comment; no comments were offered. Vote by Acclamation:In Favor: Unanimous.
Opposed:None. Motion carried.
PUBLIC COMMENTS: Mayor Towey invited public comment; no comments were offered
ADMINISTRATIVE REPORTS:
5. Outside Agencies: Presentations from Social Service Agencies—Mark Calhoun
Finance Director Calhoun explained the process for these funding requests, said a motion will come
before Council September 25th, and that he would like to have each Councilmember's recommendations
no later than 4:00 p.m. Friday, September 14, so that he can combine the information and prepare
averages for the September 25 meeting. The following agencies each gave a five-minute presentation:
(1) Children's Home Society of Washington; (2) Coalition of the Responsible Disabled; (3) Free Cakes
for Kids Spokane; (4)Fulcrum Institute Dispute Resolution Clinic; (5) Greater Spokane Substance Abuse
Council; (6) Project Access; (7) Spokane Neighborhood Action Partners-Homelessness Services; (8)
Spokane Valley Heritage Museum; (9) Spokane Valley HUB Sports Center; (10) Spokane Valley
Partners; (11)Valley Meals on Wheels; and(12)YWCA.
Mayor Towey called for a recess at 7:55 p.m., and reconvened the meeting at approximately 8:07 p.m.
7. Library Interlocal Agreement—Mike Jackson, Cary Driskell
Mayor Towey announced there was a request to have agenda item #7 come next and there were no
objections. City Attorney Driskell explained the main topics of the interlocal agreement: (1) that if the
City makes this purchase, the District will purchase 2.5 to 3.5 acres at the same price; (2) that the new
library will be at least 30,000 square feet and the city will use its acreage for city park uses; (3) that the
parties will work in good faith; (4) if the District bond fails in five years, the District will transfer the
property back to the City at the same price; and (5) any frontage improvements would be split equally.
There was brief discussion about some of the frontage improvements, such as sidewalks or road
widening, and perhaps a Hawk street crossing system as was discussed at a previous council meeting. Mr.
DriskelI stated that the Library District anticipates it will come to conclusion on the interlocal at their next
Board Meeting; and once adopted by the District, the Agreement will come to Council for final approval
consideration. Mayor Towey asked if there were any objections from Council that staff proceed; and no
objections were raised.
Council Regular Meeting 09-11-2012 Page 3 of 7
Approved by Council:09-25-2012
6. Presentation of City Manager's Preliminary 2013 Budget—Mike Jackson
As required by State Statute, City Manager Jackson presented Council with his Preliminary 2013 Budget.
As noted in Mr. Jackson's PowerPoint presentation, he explained that tonight he will discuss the budget
and the business plan, show why cities get into financial trouble and why Spokane Valley is financially
stable, and discuss the change in fiscal policies, the funding pavement preservation, and the general fund
balance. Mr. Jackson added that Spokane Valley is in very sound financial condition. Mr. Jackson
explained that Spokane Valley collects fewer taxes and runs leaner titan any other city we can identify,
and said he agrees with Councilmember Wick in that we need to learn how to brag a little about our
financial condition. Mr. Jackson said that over the past few years, our tax receipts have been reduced
about$3 million, and we have cut 10.5 staff positions from an already very small staff; as shown on slide
8, he said we have about one staff per every 1,060 citizens and the percentage of our budget for personnel
is 20% compared with other cities of 60-76%. Mr. Jackson stated that the big reason we are in the great
financial condition is that we run very efficient; and stressed that with the reductions made over the last
three years,we are at a point of impacting services and said we will have to continue to examine the work
and support; he said we are very careful to get the work done and the only way to further fund street
maintenance or public safety would be by further reductions in the operating departments. Mr. Jackson
said there were major changes in fiscal policies; that some members of Council desired to eliminate the
policy to shift 40% of the ending fund balance over $26 million to pavement preservation, and suggested
replacing that with the policy to fund pavement preservation at a level equivalent to 6% of the general
fund; he also suggested reducing the general fund ending fund balance to 50% of general fund recurring
fund expenses by transferring money to designated funds. Mr. Jackson explained that 6% of the general
fund amounts to $2,054,141 which is a significant difference; and said to realistically achieve 6% from
the general fund, it would impact public safety. Therefore, Mr. Jackson said he proposes to take the
equivalent of 6% with $282,000 from the street fund, $616,284 from the Civil Facilities Replacement
Fund, $300,000 from fund 301 and 302, and $855,857 from the general fund, which he explains totals
$2,054,141. City Manager Jackson said the direction from Council prior to the retreat, was to increase
expenditures for 2013 to no more than 1% greater than the 2012 budget; and said it is commendable that
staff reduced the expenditures 1.22% less than 2012, and 1.7% less than 2011, and said eliminating ten
and a half full time employee positions and two temporary positions aided in attaining those numbers.Mr.
Jackson said that these numbers are amazing as staff worked diligently to defy inflation; that as costs go
up 2.5% and revenues remain flat,we will either buy less or provide fewer services as there is no cushion
left and any further reductions will have a direct impact. Regarding the service level stabilization fund, as
per slide 27, Mr. Jackson proposed setting in policy that this figure not drop below 60% of the $5.4
million. At 9:00 p.m., it was moved by Deputy Mayor Schiminels, seconded and unanimously agreed, to
extend the meeting thirty minutes.
Mr. Jackson said he is not proposing to spend more than our revenues; said we will always have needs,
such as solid waste, parks, streets, etc., and explained that a "balanced budget" means balancing
expenditures with revenues. He explained that what we spend on preservation puts us way above most
entities; he stressed we are in very sound financial condition and said this proposal should sustain the City
indefinitely; and that the total reduction impact to the 2013 budget is $1,291,723. Mr. Jackson also said
that this budget is a shift from the theory of keeping all the reserve funds in the general fund;that the City
accumulated those funds in the early years and such a savings would only occur once in the history of the
City. City Manager Jackson said no council has ever been willing to tell the public we have $26 million
in our fund balance and ask for new taxes; he said we know we will never be able to meet all the needs,
and said if we had had the revenues available for 2012, the first thing we would have done was add 2.5%
CPI, which would have added $867,000 to our budget; and having a $1,291,723 impact reduction is
highly significant. Mr. Jackson said even with the inclusion of street preservation, we have increased
only at half the rate of inflation with no reduction to public safety except the Civic Facilities Replacement
fund.
Council Regular Meeting 09-11-2012 Page 4 of 7
Approved by Council:09-25-2012
Councilmember Grafos asked how many vacant positions are in the budget and Mr. Jackson said one
senior plans examiner which we must fill, a deputy city manager position which he said he has held back
on filling but would Iike to retain that position; said we removed the administrative assistant to the
Deputy City Manager; there is an unfilled three-quarters time account budget analyst and staff is working
on the job description for that now;there are no vacancies in Public Works, and we have filled the Deputy
City Attorney position, so the total is 2.75 vacant positions. Mr. Jackson explained that the senior plans
examiner is part of the transition Director Hohman is planning and there is an excellent temporary
employee in that position now; that Mr. Doug Powell was appointed as the Chief Building Official and
his former position needs to be filled in order to sustain operations of the permit center. Further, Mr.
Jackson explained that a potentially expendable position would be the Deputy City Manager, but he has
elected to keep that open as the City moves forward, in order to meet the goals of the City; he said we
need to be careful about how much we cut as we continually hear about desired new programs and
projects, and said for what we plan to accomplish next year, we have a "full plate." Mayor Towey said
there are two more public hearings on the budget, and those along with the ordinance readings will give
the public several opportunities for comment. Councilmember Wick said a lot of work went into the
budget proposal, and he commended staff for the effort and in finding areas where funds could be
reallocated, along with the idea of the equivalent of 6% ambitious proposal, and he extended "kudos" to
staff.
There was some discussion on the 1% property tax increase with Mr. Jackson stating he recommends a
more full discussion during a study session and if there are mixed Council viewpoints, he would
recommend proceeding with the ordinance readings and giving the public the opportunity to speak.
Regarding last week's mention of Initiative 747, Mr. Jackson explained that Initiative 747 was a ballot
measure to limit property tax increases to 1% per year; it was invalidated and declared unconstitutional
later by the Washington Supreme Court, but the legislature reinstated the 1% levy increase limit in 2007.
Mr. Jackson further stated that the 1% limitation is already designed to reduce the size of government;
and that if we didn't take the 1% for ten years, it would have an impact of a $6 million loss. Mayor
Towey repeated his desire to go through the entire process and get public input before making any
decisions. Councilmember Grafos said he wants to discuss it; that there are some items that could offset
that every easily; that you can bank those dollars and you won't lose that; but Mr. Jackson explained that
you bank the opportunity for the 1% but still could not exceed the $1.60 levy limit; and said you don't
recover the money that would have been collected in that year. Mr. Jackson also noted that property
valuations are lower so the amount would end up closer to that $1.60 limit. There were other comments
about the levy rate, with Councilmember Grassel stating that we won't know the rate until the County
makes that determination. Mr. Jackson said we know the total amount we wish to collect, but the
percentage rate is what fluctuates; and said it is not difficult to project the cost; that it is not a per person
tax for just homeowners as a large part includes commercial property. Councilmember Grassel stated her
preference is to increase the tax base instead of increasing the tax rates; that this makes us a more
business friendly community to move to; that she feels tonight's presentation is a completely different
focus, and suggests another budget retreat. Mr. Jackson agreed tonight's budget focus is an effort to
assimilate the viewpoints and direction of council. Mayor Towey and Councilmember Hafner agreed that
staff was pointed in the direction to set aside funds for the Sullivan Bridge; and several Councilmembers
voiced their view of not needing another retreat; but that they would like another opportunity to discuss
the budget as several members of Council indicated they have additional budget questions.
Councilmember Grafos expressed his disagreement in the need for a $180,000 truck wash and said there
are various places in the community that could accommodate those trucks; and Mr. Jackson said he and
Public Works Director Guth discussed that and they have no objection moving forward without that; he
said staff would never spend money until all the other options have been fully vetted; and said historically
staff returns a significant amount of the budget each year; that we are up against a time frame; that this
Council Regular Meeting 09-11-2012 Page 5 of 7
Approved by Council:09-25-2012
budget is the manager's budget; Council can make changes; and that he is happy to come forward and
give Council any further explanation and information desired. Councilmember Grafos asked what would
happen if we underestimated revenues and overestimated expenditures, and Mr. Jackson said then the
ending funding balance would increase;he said the money simply can't go away;that it is a closed system
and the funds have not been spent,thus leaving the opportunity to direct that money now to preservation;
he said these are the same dollars as before; that this is a very lean plan and one which gives us four years
of sustainability for road preservation. Mr. Jackson said this budget won't solve all at once the problem
of road preservation/sustainability; but said the sustainable portion is $1.4 million and that's significant;
he added that such things as a Certified Site Program take an enormous amount of staff work; that staff is
working at full capacity due to their desire for the City to succeed. Mr. Jackson said staff is out there
getting this done;that they are self-driven and self-motivated to provide the best infrastructure possible as
that's their career; that it takes a certain minimum amount of people to get it done; staff works very hard;
that he and Finance Director Calhoun met for numerous hours; that he would have preferred leaving the
$26 million in the general fund, but we have immediate needs and he feels the shifting of these funds is a
very sound decision. At 9:35 p.m., it was moved by Deputy Mayor Schimmels, seconded and
unanimously agreed, to extend the meeting another fifteen minutes.
Councilmember Hafner said he has a lot of specific questions and would like to take the opportunity next
week or the week after, to get some clarification. Mr. Jackson reiterated that this shift is based on council
preference as he thought he heard at the retreat; and said with $26 million in the ending fund balance,why
would we take all the money from the general fund as that would have a significant impact. Mr. Jackson
said we still need to issue permits; the Public Works employees need to design preservation projects; our
one Parks and Recreation.Director manages all the contracts and their people with only one administrative
assistant; there is only one person managing CenterPlace; only one person managing recreation programs;
that our support staff in finance can barely keep up; there is only one administrative assistant in legal and
only one Public Information Officer; that this budget is straight-forward; we have a business plan that
outlines what staff does, and he recommends Council adopt the budget as we have made a huge
movement in the direction of street preservation; and to come again the following year for further
discussion. Regarding the topic of a city hall, Mr. Jackson said one of Council's goals was to explore
options for a city hall, and for staff to keep watch for available properties, and to review the concept plan,
and Councilmember Hafner agreed with the idea of further discussion; that he feels Sullivan Bridge is the
top priority, and that perhaps we should only set aside $1 million for a city hall; that reconstruction will
always be needed. Mr. Jackson agreed that those issues are at Council's discretion; that we had an
adopted goal to review City Hall, and the basic concept of the budget was to reduce the ending fund
balance. At 9:50 p.m., it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to
extend the meeting to 10:15 p.m.
8.Advance Agenda—Mayor Towey
Councilmember Wick suggested having a future discussion on the topic of regional transportation
funding; it's regional concept, future preservation, and that he feels it is important to be part of that
discussion, and asked about sending a formal letter of our consensus in that regard. The issue was
discussed at length and Mayor Towey explained that he doesn't see the value of a formal letter to talk
about common problems; Councilmember Woodard mentioned we are already invited for those types of
discussions and we are not getting much regional help with the Sullivan Bridge; and Councilmember
Hafner stated that no cities have moved forward at this point, and our benefits would be minimum.Mayor
Towey also mentioned that we were asked to make a decision, and had informed the Board of County
Commissioners that we wanted to wait until our 2012 budget was adopted; and at that point Council
decided the regional TBD was not compatible with what we're doing. Councilmember Hafner said he
does not oppose having discussions, but doesn't agree with the need for a formal letter; but
Councilmember Wick suggested that the City of Spokane's letter was non-committal; and they just
wanted to talk and he wants to let them know we are willing to talk as well. Deputy Mayor Schimmels
Council Regular Meeting 09-11-2012 Page 6 of 7
Approved by Council:09-25-2012
said this has been going on for four or five years with the same players. There was ultimate consensus
that Council is willing to sit down and discuss the topic.
Councilmember Woodard asked about adding the topic of manufactured homes. Mayor Towey said this
Council discussed this previously and decided to wait until the appeal court rules on the ordinance
adopted by Tumwater. At 10:15 p.m., it was moved by Deputy Mayor Schimmels and seconded, to extend
the meeting another thirty minutes. In Favor: Mayor Towey, Deputy Mayor Schimmels, and
Councihnembers Hefter; Grassel, Wick and Grafos. Opposed: Councilmember Woodard. Motion
carried.
INFORMATION ONLY The (9) Sprague Appleway Corridor Environmental Assessment and the (10)
Car Shows topics were for information only and were not reported or discussed.
CITY MANAGER COMMENTS n/a
It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting
adjourned at 10:16 p.m.
2
A r E minas E. Towey,Mayor
iristine Bainb idge, City Clerk
Council Regular Meeting 09-11-2012 Page 7 of 7
Approved by Council:09-25-2012
GENERAL PUBLIC COMMENT (-1.i.
SIGN—IN SHEET
SPOKANE VALLEY CITY COUNCIL MEETING
DATE September 11, 2012
GENERAL CITIZEN COMMENTS
YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTE
Please si, n in if you wish. to make public comments.
NAME TOPIC OF CONCERN YOUR COMPLETE TELEPHONE
PLEASE PRINT YOU WILL SPEAK ADDRESS
ABOUT
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Please Mote that once information is entered on this forma, it becomes a public record subject to Public disclosure.
AGENDA ITEM #4
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 11, 2012 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Sidewalk and Transit Accessibility Project
(#0154) Bid Award
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: This item was part of the Admin Report for 2011 New
Freedom Call for Projects brought before council on February 8, 2011. Council gave consensus
to submit New Freedom Applications to SRTC. On February 14, 2012 an Info RCA was
provided in council's packet. On March 20, 2012 an Admin report was given to council. On
March 27th, 2012 Council authorized the city manager to execute the contract between Spokane
Transit Authority (STA) and the city. Information RCA on 9/4/2012.
BACKGROUND: Federal New Freedom grant funds from the Federal Transit Administration
(FTA) are targeted towards projects and programs that provide new or enhanced public
transportation and public transportation alternatives for individuals with disabilities in both rural
and urban areas. Eligible capital projects include sidewalks, accessible bus stops and shelters.
Use of these funds requires a 20% local match.
Staff coordinated with STA and FTA developing site plans and receiving approval of the
environmental documents for the project. FTA and STA approved the authorization of funding
for improvements set forth in the grant application. However, STA later learned that the total
amount of funds available was $178,790; less than the $252,009 originally anticipated.
Staff completed the Phase 1 design of the project including sidewalk extensions on Park Road
(8th to 12th) and Montgomery Ave (at University). It is unlikely, due to the reduced funding from
STA, that a second phase of this project will be completed.
Bids were opened Friday, September 7th. Two bids were received and both were considered
responsive. Staff recommends award to the low bidder.
OPTIONS: 1) Award contract to the lowest responsive and responsible bidder, 2) Not award
contract to lowest responsive and responsible bidder, or 3) Provide additional direction to staff.
RECOMMENDED ACTION OR MOTION: I move to award the bid for the Sidewalk and Transit
Stop Accessibility Project -- Phase 1 (#0154) to WM Winkler Company, in the amount of
$173,487.77 and to authorize the City Manager to finalize and execute the construction
contract.
BUDGET/FINANCIAL IMPACTS: The required match on New Freedom funded projects is 20%.
With a total grant amount of $178,790, the city's match is $44,698. The total project budget is
therefore $223,488. The stormwater improvements included in the project, estimated at
$15,305, will be paid with funds from the Stormwater Management Fund 402.
STAFF CONTACT: Steve M. Worley, PE -- Senior Capital Projects Engineer
ATTACHMENTS: Bid Tabulations
1
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4 . MOBILIZATION LS • 1 . .519;000.00: 510,00000:: LS ._50;049.27 518,340.00
2. CONSTRUCTION SURVEYING OS ..i 53,000.00-. ,93,00000:. IS. 55,100.00. $200200
3 PROJECTTEMPORARYTRAFFIC CONTROL 10 4 54;00000 • _ 54,000.00. LS .50,990,00• $2.600,00 :
• 4 TRENCH EXCAVATION SAFETYSYSTEM., - $5. • 1 5600.00• 5600.00' ' LS. • 51,080.00. 5500.00'
.6 ' ,EROSION CONTROL IS _ 1 ' 01,000.00 51,000.00'' 1-5 52,000,00 LS $00900
6 • SPCC.PLAN. IS 1 $000.00 _ ... ..5500,00: 10 250010 . 15 5400.00 •
T CLEARING,ANO GRUBBINGC. ',.OS 1 : 0500.50 5600.00. ., LS 51,200.02 1% - 52,50800
• 8 ,. REMOVE PCC.SIDEWALK1 DRIVEWAY APPROACH By . 90 -$1010 -. ..5800,00.. ..518;00 .. 51,020:00 $10.02. $500;00
0 .REMOVVE.FCC CURS AND GUTTER IF . 000, . '07.50 • 58,700.00., .:58.00 57,200.00- .95:00 57,200.00,
10 ,SAWCUT ACP PAVEMENT. IF-IN.. 4,800' $100 $4,800.00.' ' 51.10 '56,250.00 ' ". 00.76 •85,500,00
11 REMOVE.ASPHALT-CONCRETE PAVEMENT _SY 1,760 $10.00 • 517,609.00:• '58.20 .811,030:00-,.' 610,00.' • 517000.00
12 ROADWAY EXCAV,.INCL:HAUL CY _ 6 . 5102.00 _. 5600.002. 548:09 5240:00. . :$10010 5000.00•
13 . EMBANKMENTCOMPACTION,METH00C • CY 6. - 5100.00 $000.00.• . 570.00 1360:00 . .5100.05 $500.00. .
. 14 CRUSHED SURFACING TOP COURSE;2.IN.DEPTH SY 100 610.60 • .01200.01: '515.05 51,866.00 510.00 01.000,00
15 -CRUSHEDSURFACINGTOP:000RSE,4JN:DEPTH. _ SY 1,320, 510.00 513:20000.:•• $9.40 512408:00 ' '$1120; . •.514,020.00
10 CRUSHED-SURFACING TOP-COURSE,8 IN.DEPTH . SY.. 410. 51100 : ..07,38010,; 522.00 • • 58,020:00. 511100., .• 04,510.00.
17 HMA,.CL112"PG 84•29,'.1.7FT DEPTH ' SY : 310: ... :520,00 58:200,00. 018,80. . 54,80810.: $27,00.. :69,370.00
18 . MIA:CL,112.P0.64.28.,.28FTOEPTH :5Y .100, ' .550,00 $9200.00,.. 544:00, .54400:00 . 544.00 .04400.00.: -
. 10 JOINT..ADHESIVE' IF :1,000 ' 5160 _$1,630.00., ' •51.1$: • ' 51,750.50 :51.00 51:63060
20 JOB.MIXCOMPLIANCE.PRICEADJUSTMENT CALO. . 1; 5120 51,00.. C.AIC ' _ . 5110 CALL 51,00.
21 COMPACTION•PRICE.AOJUSTMENT.. . CALC . ,. I .-51.00 .. .111.00)_, CALL estooll CALL ,15'1.001` '
22 CATCH0AEIN TYPE 1 EA . .. , 1:. .52;600,08. , .42,000,00_ 52,000.00• 52,000.00:` :52;200:00. 52,200.00.
23 .CONCRETE INLET TYPE I. • • • :EA . 1: 91,200.00• . ...51,200,00._ .52;000.00 .. . 62,000.00 : 92,200.00.•... $2,200.00' '
,24 SPILL CONTROL SEPARATOR EA •1 5900:00 • 0309.00:' .5900,00 590800.. "0900,00 :5300,00" i•
20 ' PRECAST CONCRETE.ORYWELL,TYPEA '.EA 1 53,000:00 - 53,,000,00.. 54026:20 94;026:00._ '$3,000.00. 53,000:00.:
20 ADJUST EXISTING CATCHBASINAR DRYWELL .. . . . - ,EA . . 2 5500.00 01,509.00. 5510.05 . . .51,530.00._.- .555000:.. . 51,000.00 •
- 27 DUCTILE IRON STORM SEWER PIPE.IRIN.SIAM. IF. . 30 . 97500 02,250,00. $107.00_ 59,219:00 5100,00. 93;000.00, '
28. EXISTING CATCH BASIN CONNECTION • • EA ' 1. 51,000,00'. .51,000,00. 5640,00 . .5040,00 . 61,000,00. . $0,800,00' '
28 . ABANDON-EXIST.INOMANHOLES;DRYWELLS.ANDCATCHBASIN EA 1. 8500,00 .5500.00 51,000.00, 01,000,00: 51,00010 ' 51,000:00
90 ADJUST VALVE BOX - - EA 5 .5300.00 $1,000.00 : .$200.00. $1,450.00 . 0300;02, • • $1,600,00
-
31 ' CEMENT.CONCRETE CURBAN01E'GUTTER IF 1,400 . S2010 820220.00• 31220 517,050,00. S1400 519,600,05-
$2 DRIVEWAY.APPROACH- 6Y..:- 350 540.00. . 314,000.02 53200 613,300:00:: . 555,00.. $19,26200 '
.03 •CEMENT CONCRETE SIDEWALK SY :. 670 • :528.00. • 515,000,00.- 525:80 ..514,692.00-. 535.00. .. 821,880.00
_
34 CEMENT CONCRETE CURB RAMP.SINGLE.DIRECTION,TYPEA, EA 8- '61,200,00 ' "59620.02. 31000.00 - ' 55;000,00,_ 51,000.00 ' - 85,000.00
35 - 'CEMENTCONCRETECURD RAMP,PARALLEL TYPE A- : EA • 2, 91,600.00 53,000;00:. $950,00. 2190010 •54,000,00 •52,00000- ,
35 •CEMENT CONCRETE CURB.RAMP;.PERPENDICULAR,TYPE B . EA 1 . 01,800.00 , .51100.00'. 51,00010 51,000,00: 5100000 51,00000 .
37 REMOVEAND.REINSI'ALL FENCE .'LF .100. 030.00 . 09,000.00-• 84200' 54,20010: ,86000. 55,000,00
38 SEEDING,FERTILIZING AND MULCHING - - SY " 35 916.00 5526:00... .51600 . . .5500.00.. . 510.00 .5380,00
$0 TOPSOIL,TYPED ,SY 1.30 -35.00 85;040.00. 50.00 • • ' 51:170.00 : .$1000 ' 51,300.00
40 BARK MULCH . 9Y .00 825.50 5700:00' 51200. .5300.00,1 51900 5300,00 ,•
41 SOD.INSTALLATION •SY_, 130.. . 510.00 51,850.00 521.00 $2,730,00 . 920.00 02,600,00
'42 RED LAVA.ROCK SY : 15 $20.00 5450.00, 515,00 $225•00 $29,00 6900,00.
• 43 :MAILBOX SUPPORT,TYPE 1. EA -6 ' 8400.00 .52400.00 -300,00. . 51.800,00 .5400.00' 02,400.00:
44 •PAINT LINE 50 $100 5 ,,0. 512 ,' 111 $100 $0..00
i'OTAI49 ,.` ' : s'U,F.�-:.,;1h-,IOzR, tag:1 ^ .. .,:�7`ra,'.e, VV.45 1 100?-:'^'£2x0 P M$i9,930 00il'4.r.,f4;i: -i`4*-- 172ABYt7va ?5.. ,k,,,, "* 53105i83t1:0
:Addendbms ecknetivled8dd • Yes Yes
Bld'dopocit e005ly band Yes `Yea
'Debarment Codification Yes - Yes
.BUfAmedca ReglIrement •Yes Yas
Lobbying Restriction CenlilceIion Yes Yos
Mobillzatlon 96 0110151 5.10% 1.0905