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2012, 10-09 Regular Meeting AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday,October 9,2012 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor Bill Dropko, Greenacres Christian Fellowship Church PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: MAYOR'S REPORT: Proclamation:Adult Literacy Week PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. 1. PUBLIC HEARING: Proposed 2013 Budget—Mark Calhoun 2. PUBLIC HEARING: Proposed 2012 Budget Amendment—Mark Calhoun 3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS; TOTAL AMOUNT 09/21/2012 4078-4081; 27023-27024 $61,291.97 09/212012 5512-5520 $1,305.00 09/21/2012 27025-27093 (-voids 27025-27033); 5511 $1,313,987.94 09/24/2012 27094-27109 $78,299.42 09/26/2012 27110 $12,547.54 09/28/2012 27111-27133 $230,761.74 09/28/2012 27134 $165.00 09/28/2012 27135-27159 $70,908.08 GRAND TOTAL $1,769,266.69 b.Approval of Payroll for period ending September 30,2012: $385,286.53 c. Approval of Minutes of September 18,2012 Study Session Format Meeting d. Approval of Minutes of September 25,2012 Formal Format Meeting e. Approval of Minutes of October 2,2012 Special Meeting f.Approval of Extension for Economic Development Ad Hoc Committee Report Deadline Council Agenda 10-09-12 Formal Format Meeting Page 1 of 2 NEW BUSINESS: 4. Second Reading Proposed Ordinance 12-023 Proposed Property Tax—Mark Calhoun [public comment] 5.First Reading Proposed Ordinance 12-024 Adopting 2013 Budget—Mark Calhoun [public comment] 6.First Reading Proposed Ordinance 12-025 Amending 2012 Budget—Mark Calhoun [public comment] 7.First Reading Proposed Ordinance 12-026 Amending SVMC 7.05 —Cary Driskell [public comment] 8.First Reading Proposed Ordinance 12-027 Amending SVMC 17.100—Cary Driskell [public comment] 9.Motion Consideration: Sprague/Sullivan ITS Project Bid Award—Steve Worley [public comment] 10.Motion Consideration: Sprague Property Acquisition—Cary Driskell,Mike Jackson [public comment] 11.Motion Consideration: Mayoral Appointment: Keith James to Spokane Housing Authority [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium, please state your name and address for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 12.Advance Agenda—Mayor Towey INFORMATION ONLY(will not be reported or discussed): 13. Pines Road ITS Project 14. Response to Public Comment CITY MANAGER COMMENTS ADJOURNMENT General Meeting Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 4th Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats(the less formal meeting) are generally held the 1St, 3rd and 5th Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included,comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 10-09-12 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 9, 2012 Department Director Approval: X Check all that apply: ❑ consent ❑ old business ❑ new business © public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing #3 on 2013 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2013 Budget. BACKGROUND: This marks the seventh occasion where the Council has discussed the 2013 Budget and by the time the Council is scheduled to adopt the 2013 Budget on October 30, 2012, you will have had an opportunity to discuss it on nine separate occasions, including three public hearings to gather input from citizens: • June 12 Council budget workshop • August 14 Admin report: Estimated 2013 revenues and expenditures • August 28 Public hearing #1 on 2013 revenues and expenditures • September 11 City Manager's presentation of preliminary 2013 Budget • September 18 Follow-up discussion on City Manager presentation • September 25 Public hearing #2 on 2013 Budget • October 9 Public hearing #3 on 2013 Budget • October 9 First reading on ordinance adopting the 2013 Budget • October 30 Second reading on ordinance adopting the 2013 Budget This evening's meeting represents the third public hearing on the 2013 Budget and the purpose of the hearing is to consider input from the public on the proposed 2013 budget. Highlights of the 2013 Budget include: • Appropriations of$64,069,956 including $11,028,866 in capital expenditures. • Budgets will be adopted across 23 separate funds. • The full time equivalent employee (FTE) count will decrease by 2.0 employees from 87.25 in 2012 to 85.25 in 2013. Pertaining specifically to the General Fund: • The 2013 recurring revenue estimate of $35,124,700 is $215,900 or 0.62% greater than the 2012 budget of$34,908,800. • The 2013 recurring expenditure proposal prior to adding a pavement preservation component is $34,235,677 or $424,723 (1.22%) less than the 2012 appropriation of $34,660,400. • To the $34,235,677 is added $855,857 for total recurring expenditures of $35,091,534. This now represents a $431,134 or 1.24% increase over the 2012 appropriation of$34,660,400. P:IClerklAgendaPackets for Weblagendapacket 10-09-1211tem 1 RCA Public Hearing No 3 on 2013 rev and exp.docx • The addition of the $855,857 reflects a General Fund commitment to pavement preservation that coupled with $1,198,284 in transfers to Fund #311 (Pavement Preservation Fund) results in a total 2013 commitment of$2,054,141. • The $2,054,141 commitment to pavement preservation is equivalent to 6% of the 2013 General Fund recurring expenditures computed prior to adding a pavement preservation element ($34,235,677 x 6% = $2,054,141). • The $1,198,284 in Transfers to Fund #311 are comprised of: o $282,000 from Street Fund #101 o $616,284 from Civic Facilities Replacement Fund #123 o $150,000 from Capital Projects Fund #301 o $150,000 from Special Capital Projects Fund #302 • General Fund recurring expenditure budget amounts in the recent past have been (each excluding pavement preservation): o 2011 Budget $34,825,086 o 2012 Budget $34,660,400 ($164,686 or .4% less than 2011) o 2013 Budget $34,235,677 ($424,723 or 1.227% less than 2012) o The 2013 Budget of$34,235,677 is $589,409 or 1.7% less than 2011) • Recurring revenues exceed recurring expenditures by $33,166. • Nonrecurring expenditures include: o A $50,000 transfer to Fund #309 for park capital projects. o A $2,000,000 transfer to Fund #312-Sullivan Street Bridge Fund that will be applied to the future replacement of the Sullivan Street Bridge. o A $2,000,000 transfer to Fund #313-City Hall Fund that will be applied to the future construction or acquisition of a City Hall building. o A $2,000,000 transfer to Fund #314-Park Development Fund that will be applied to the development of park land. o A $1,826,207 transfer to Fund #315— Capital Reserve Fund that will be applied to as yet to be named capital projects. • The total of 2013 recurring and nonrecurring expenditures exceeds total revenues by $7,843,041. This is entirely due to the one-time transfer of $7.8 million in General Fund reserves to other funds for future construction related projects. • The projected General Fund fund balance at the end of 2013 is $17,787,567 or 50.69% of recurring expenditures. OPTIONS: State law requires a public hearing on proposed budget 2013. This represents the third of three public hearings. RECOMMENDED ACTION OR MOTION: As the purpose of the public hearing is to gather input from the public in regard to the 2013 Budget, no action is requested at this time. BUDGET/FINANCIAL IMPACTS: Ordinance #12-024 adopting the 2013 Budget is scheduled for action by the Council on October 9 and 30, 2012. Approval of the ordinance will set the City's spending plan for calendar year 2013. STAFF CONTACT: Mark Calhoun, Finance Director P:IClerklAgendaPackets for Weblagendapacket 10-09-1211tem 1 RCA Public Hearing No 3 on 2013 rev and exp.docx ATTACHMENTS: • Power Point presentation. • 12-year history of CPI and Social Security increases. • 2010, 2011 and 2012 CPI information. P:1ClerklAgendaPackets for Weblagendapacket 10-09-1211tem 1 RCA Public Hearing No 3 on 2013 rev and exp.docx City of Spokane Valley 2013 Budget Public Hearing #3 October 9, 2012 2013 Budget Summary All Funds Total appropriations across all City Funds of $64. 1 million including $11 .0 million in capital expenditures. Budgets will be adopted across 23 separate funds, including 4 new funds: Fund #312 — Sullivan Street Bridge Fund Fund #313 — City Hall Fund Fund #314 — Park Development Fund Fund #315 — Capital Reserve Fund FTE count will decrease by 2.0 employees from 87.25 in 2012 to 85.25 in 2013. 2 General Fund REVENUES: Total recurring 2013 revenues of $35, 124,700 as compared to $34,908,800 in 2012 for an increase of $215,900 or 0.62%. All revenue estimates are based upon a combination of historical collections and future projections with some increasing and others decreasing. 2 largest sources are Sales Tax and Property Tax which are collectively estimated to account for 80% of 2013 General Fund revenues. General sales tax collections are estimated at $15. 1 million, an increase of $890,000 over the 2012 Budget. 3 General Fund Communications, Public Safety, 0.10% 0.10% public Transit Benefit, Juvenile Jail, 0.10% 0.60% Criminal Justice, 0.10% Public Facilities District, 0.10% Mental Health, 0.10% Spokane County, 0.15% City of Spokane Valley, 0 ° State,6.50% 8.7% Sales Tax Allocation 2013 4 General Fund Property Tax levy is no longer proposed to include the 1 % increase allowed by I#747. 2013 Levy is estimated at $10,943,700 Levy assumes we start with the 2012 levy of $10,818,717 + estimated new construction of $125,000 Based upon a levy of $10,943,700 on preliminary assessed values of $6,958,725,880, the 2013 levy rate will be approximately $1 .572661 per $1 ,000 of assessed value. 5 General Fund Library District Sample 2012 Tax Bill 3% Tax District #0144 (the most populated district) Spokan County 9% Median Home Value $157,854 City of Central Valley CVSD General- Voted $560.24 Spokane Valley School District CVSD B&I - Voted $264.53 11% General State Schools - Non-voted $370.26 37% Fire Dist#1 - Non-voted $236.78 Fire Dist#1 Special - Voted $269.66 City of Spo Valley- Non-voted $240.95 Fire District#1 Spo Co Gent - Non-voted $194.76 23% Spo Co Con Futrs - Non-voted $7.20 Library District - Non-voted $78.93 Total Tax Bill $2,222.31 State Schools 17% Source—Spokane County Assessor website p Y 6 General Fund EXPENDITURES: 2013 Recurring expenditures prior to adding a pavement preservation component are $34,235,677 representing a reduction of $424,723 or 1 .22% compared to the 2012 appropriation of $34,660,400. To the $34,235,677 is added $855,857 for total recurring expenditures of $35,091 ,534 for an increase of $431 , 134 or 1 .24% compared to the previous year. The addition of $855,857 reflects a commitment to pavement preservation that coupled with $1 , 198,284 in transfers to Fund #311 result in a total 2013 commitment of $2,054, 141 . General Fund The $2,054, 141 commitment to pavement preservation is the equivalent of 6% of the 2013 General Fund recurring expenditures computed prior to adding a pavement preservation element ($34,235,677 x 6% = $2,054, 141 ). The $1 , 198,284 in transfers to Fund #311 are comprised of: $282,000 from Street Fund #101 $616,284 from Civic Facilities Replacement Fund #123 $150,000 from Capital Projects Fund #301 $150,000 from Special Capital Projects Fund #302 8 General Fund General Fund recurring expenditure budget history (excluding pavement preservation): 2011 $34,825,086 2012 $34,660,400 ($164,686 or .4% less than 2011 ) 2013 $34,235,677 ($424,723 or 1 .22% less than 2012) 2013 Budget of $34,235,677 is $589,409 or 1 .7% less than 2011 ) Recurring revenues currently exceed recurring expenditures by $33, 166. 9 General Fund Nonrecurring expenditures include: A $50,000 transfer to Fund #309 for park capital projects. A $2,000,000 transfer to Fund #312 — Sullivan Street Bridge A $2,000,000 transfer to Fund #313 — City Hall A $2,000,000 transfer to Fund #314 — Park Development A $1 ,826,207 transfer to Fund #315 — Capital Reserve 10 General Fund Total of 2013 expenditures exceeds total revenues by $7,843,041 . This is entirely due to the one-time transfer of $7.8 million in General Fund reserves to other funds for future construction related projects. Projected fund balance at the end of 2013 is $17,787,567 or 50.69% of Recurring Expenditures. 11 Other Funds - Revenues Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $1 ,861 ,100. Telephone Taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated to be $2,900,000. Real Estate Excise Tax (REET) revenues that are in large part used to match grant funded street projects are anticipated to total $1 ,000,000 — we are recommending that 30% of these be dedicated to pavement preservation. Hotel/Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $460,000. Stormwater Management Fees of $1 ,800,000. Aquifer Protection Area fees of $500,000. 12 Other Funds - Expenditures Street Fund #101 $160,777 transfer to #501 for vehicle replacement (including snow plows) Street Capital Project Fund #303 $7,957,725 street construction projects Civic Facilities Capital Projects Fund #310 $499,623 transfer to #314 for park development Stormwater Fund #402 $417,000 in capital projects including: $267,000 Sullivan Street Bridge drain retrofit (offset by $200,000 DOE Grant) $150,000 in additional capital projects 13 Other Funds - Expenditures Aquifer Protection Area Fund #403 $500,000 in capital projects including: $200,000 project - 14th — Custer to Carnahan $210,000 project — Bettman to Dickey $90,000 in additional capital projects Equipment Rental & Replacement Fund #501 $300,000 in capital projects including: $50,000 to purchase 2 smaller SUVs that will replace two 2003 S10 pickups for the Community Development 14 Future Budget Discussion Dates Oct. 9 — First reading of Ordinance #12-024 adopting the 2013 Budget. Oct. 30 — Second reading of Ordinance #12-024 adopting the 2013 Budget. 15 P:\Clerk\AgendaPackets for Web\agendapacket 10-09-12\Item 1 CPI history CPI as Published by the Bureau of Labor Statistics 9/18/2012 Comparing Change from 2010 to 2011 U.S. City Average I CPI-U I CPI-W January 2010 to January 2011 1.6 1.8 February 2010 to February 2011 2.1 2.3 March 2010 to March 2011 2.7 3.0 April 2010 to April 2011 3.2 3.6 May 2010 to May 2011 3.6 4.1 June 2010 to June 2011 3.6 4.1 July 2010 to July 2011 3.6 4.1 August 2010 to August 2011 3.8 4.3 September 2010 to September 2011 3.9 4.4 October 2010 to October 2011 3.5 3.9 November 2010 to November 2011 3.4 3.8 December 2010 to December 2011 3.0 3.2 January 2011 to January 2012 2.9 3.1 February 2011 to February 2012 2.9 3.1 March 2011 to March 2012 2.7 2.9 April 2011 to April 2012 2.3 2.4 May 2011 to May 2012 1.7 1.6 June 2011 to June 2012 1.7 1.6 July 2011 to July 2012 1.4 1.3 CPI CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 9, 2012 Department Director Approval: X Check all that apply: ❑ consent ❑ old business ❑ new business © public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing on Proposed 2012 Budget Amendment No. 2. GOVERNING LEGISLATION: In order for the City to amend an adopted budget State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2012 Budget on February 28th when it was amended for the first time. On September 25th an Administrative Report was delivered to Council that conveyed the fact that a number of events have taken place in the normal course of operations that necessitate a second budget amendment. BACKGROUND: Since the initial adoption of the 2012 Budget on November 15, 2011 and the subsequent of amendment of the budget on February 28th a number of events have transpired in the normal course of operations that necessitate a second 2012 Budget amendment. They include: #001 - General Fund • Transfer $2,045,203 (100% of the 2011 ending fund balance in excess of $26 million) to Fund #311 for the pavement preservation program. • An additional appropriation of$81,692 to complete the conversion to the SmartGov software for in our Permit Center. This was initially amended into the 2011 Budget at a cost of $146,000 but only $64,308 of this amount was expended in 2011, leaving a balance of $81,692 to complete the project in 2012. #102 - Arterial Street Fund An additional appropriation of$207,447 to complete street related capital projects in Fund #303- Street Capital Projects. This will close-out the remaining fund balance of Fund #102. #105 - Hotel / Motel Tax Fund An additional appropriation of$139,500 to reflect the Round 2 awards. #304 - Mirabeau Proiects Fund An additional appropriation of $44,361 reflecting a transfer to Fund #309. This will partially finance the CenterPlace Landscape Project and close-out the remaining fund balance. #309 - Parks Capital Grants Fund An additional appropriation of $73,563 reflecting the estimated cost of the CenterPlace Landscape Project. The cost of the project will be covered through a transfer of $44,361 from Fund #304 and $29,202 from the Park Department in the General Fund. There is no need for a corresponding increase in the Park Department budget because this will be accommodated by using existing expenditure line-items. P:IClerklAgendaPackets for Weblagendapacket 10-09-1211tem 2 RCA public hearing for 2012 budg amendmnt no 2.docx #310 - Civic Buildings Capital Proiects Fund Appropriations will increase by $321,500 to accommodate: • $118,000 for the STEP Project at Green haven • $30,000 for professional service costs related to the potential purchase of property on Sprague Avenue owned by the Pring Corporation. • $173,500 for the STEP Project at 48th and Sundown. Offsetting the cost of the project will be a $78,500 contribution from Spokane County. #311 - Street Capital Improvements 2011+ Fund Appropriations will increase by $2,828,883 to accommodate 2012 pavement preservation projects. The cost of the projects will be paid from a combination of fund reserves totaling $773,680 plus a $2,045,203 transfer from the General Fund. #403 —Aquifer Protection Area Fund • Appropriations will increase by $541,411, bringing the anticipated cost of the Sprague Swale project from $630,000 to $1,171,411. • Revenues will increase by $666,622 reflecting the DOE grant for the Sprague Swale project. The second proposed 2012 Budget amendment will reflect the changes noted above and will affect 8 funds resulting in total appropriation/expenditure increases of $6,273,560 and revenue increases of$2,863,902. Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 0 2,126,895 102 Arterial Street 0 207,447 105 Hotel / Motel Tax 0 139,500 304 Mirabeau Projects 14 44,361 309 Park Capital Grants 73,563 73,563 310 Civic Buildings Capital Projects 78,500 321,500 311 Street Capital Improvements 2011+ 2,045,203 2,818,883 403 Aquifer Protection Area 666,622 541,411 2,863,902 6,273,560 OPTIONS: Future options are to accept the proposed amendments in whole or in-part. RECOMMENDED ACTION OR MOTION: The purpose of this evening's public hearing is to consider input from the public on the proposed budget amendment. No action is required of Council at this time. Anticipated future action by the Council includes: • October 9, 2012 — First reading of Ordinance #12-025 amending the 2012 Budget. • October 30, 2012 — Second reading of Ordinance #12-025 amending the 2012 Budget. BUDGET/FINANCIAL IMPACTS: There are adequate funds available to pay for these amendments. STAFF CONTACT: Mark Calhoun ATTACHMENTS: • Fund level line-item detail of revenues and expenditures. P:IClerklAgendaPackets for Weblagendapacket 10-09-1211tem 2 RCA public hearing for 2012 budg amendmnt no 2.docx 11SV-FS21Users\mcalhoun\Budgets120121Amendment No 212012 10 091amendment no 2 detail CITY OF SPOKANE VALLEY,WA 10/1/2012 2012 Budget-Amendment#2 Line Item Detail Account:: Account" Initial Amended Description Number Justification Budget .:Amendment Budget #001-General Fund Expenditures Transfers out#311 001.090.000.597,,oc.xx.xc - 100%>$26 million fund balance 0 2,045,203 2,045,203 Capital outlay 001.058.057.594.58.64.15 -Building permit software purchase 0 81,692 81,692 Total expenditures 2,126,895 #102-i Arterial Street Fund Capital outlay 102.000.000.597.xx.xx xx Close out capital project 0 207,447 207,447 Total expenditures 207,447 #105-;Hotel/Motel Tax Fund Expenditures Tourism Promotion 105.105.000.557.30.41.00 -Reflects Round#2 Awards 400,700 139,500 540,200 Total expenditures" 139,500 #304=Mirabeau Projects Fund Expenditures Capital outlay 304.000.000.597.xoc.xx -Transfer to Fund#309-to partially finance 0 44,361 44,361 CenferPlace S.Landscape Project Total expenditures 44,361 Revenues Interest income 304.000.000.361.11.00 - revised estimate 0 14 14 Total revenues " 14 Page 1 of 3 11SV-FS21Users\mcalhoun\Budgets120121Amendment No 2\2012 10 09\amendment no 2 detail CITY OF SPOKANE VALLEY,WA 10/1/2012 2012 Budget-Amendment#2 Line Item Detail Account Account _ Initial Amended Description Number Justification Budget Amendment Budget #309-Parks Capital Grants Fund Expenditures Capital outlay 309.000.000.594.76.63.00 -CenterPlace S.Landscape Project 0 73,563 73,563 Total expenditures 73,563 Revenues Transfers in-#001 309.000.000.397.xx.o -CenterPlace S.Landscape Project 0 29,202 29,202 Transfers in-#304 309.000.000.397.xx.xx -CenterPlace S.Landscape Project 0 44,361 44,361 Total expenditures 73,563 #310"" Civic Buildings Capital Projects Fund Expenditures Capital outlay 310.000.000.594.42,63.00 -STEP-Greenhaven 0 118,000 118,000 Capital outlay 310.000.000.594.42.63.00 -STEP-48th&Sundown 0 173,500 173,500 Capital outlay 310.000.000.594.42.63.00 -Prof Svc related to potential purch of Princ 0 30,000 30,000 Capital outlay 310.000.000.594.42.63.00 -Acquisition of Sprague Property 0 0 0 Total expenditures x'.321,500 Revenues Contributions 310.000.000.337.xx.xx -Spokane County reimb on STEP 48th and Sundown 0 78,500 78,500 Total revenues 78,500 Page 2 of 3 11 SV-FS21Usersl mcalhounlBudgets120121Amendment No 2\2012 10 091amendment no 2 detail CITY OF SPOKANE VALLEY,WA 10/1/2012 2012 Budget-Amendment#2 Line Item Detail Account Account;°;, Initial; �°""Amended Description Number JuStificatiOra ". Butlget Amendment Budget #311=Street Capital Improvements.2011+.° Expenditures Capital outlay 311.000.000.541. -Street Preservation-100%>$26 million 0 2,045,203 2,045,203 Capital outlay 311.000.000.541. -Street Preservation-#311 fund balance 0 773,680 773,680 Total"expenditures 2,818,8.83 Revenues Transfers in#001 311.000,000.397. - 100%>$26 million fund balance 2,045,203 Total revenues", 2;045,203 #403 "Aquifer.Protection iArea; Expenditures Capital outlay 403.000.000.595A0.63.00 -Sprague swale upgrades 630,000 541,411 1,171,411 Capital outlay 403.000.000.595.40.63,00 -Decant facility 0 0 0 Total"expenditures: 54.1;411 Revenues DOE Grant 403.000.000,33x.xx.xx -Sprague swale upgrades 0 666,622 666,622 DOE Grant 403.000.000.33x.xx.xx - Decant facility 0 0 0 Total revenues 666;622, Totals Across all:Funds Total revenues 2,863,902 Total expenditures 6,273,560 Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 9, 2012 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST DATE VOUCHER NUMBERS TOTAL AMOUNT 09/21/2012 4078-4081;27023-27024 $61,291.97 09/212012 5512-5520 $1,305.00 09/21/2012 27025-27093 (- voids 27025-27033); 5511 $1,313,987.94 09/24/2012 27094-27109 $78,299.42 09/26/2012 27110 $12,547.54 09/28/2012 27111-27133 $230,761.74 09/28/2012 27134 $165.00 09/28/2012 27135-27159 $70,908.08 GRAND TOTAL $1,769,266.69 Explanation of Fund Numbers found on Voucher Lists #001 - General Fund Other Funds 001.011.000.511 City Council 101-Street Fund 001.013.000.513. City Manager 103 -Paths &Trails 001.013.015.515. Legal 105--Hotel/Motel Tax 001.016.000. Public Safety 120-CenterPlace Operating Reserve 001.018.013.513, Deputy City Manager 121 -Service Level Stabilization Reserve 001.018,014.514. Finance 122-Winter Weather Reserve 001.018.016.516. Human Resources 123 -Civic Facilities Replacement 001.032.000. Public Works 204-Debt Service 001.058.050.558, Comm. Develop.-Administration 301 -Capital Projects (18t'/a% REET) 001.058.055.559. Comm. Develop.-Develop.Eng. 302--Special Capital Proj (2"d 1/4%REET) 001.058.056.558. Community Develop.-Planning 303 -Street Capital Projects 001.058.057.559. Community Develop.-Building 304-Mirabeau Point Project 001.076.000.576. Parks&Rec-Administration 307-Capital Grants 001.076.3 00.576. Parks&Rec-Maintenance 309-Parks Capital Grants 001.076.301.574. Parks&Rec-Recreation 310-Civic Bldg Capital Projects 001.076.302.576. Parks &Rec-Aquatics 311 -Street Capital Improvements 2011+ 001.076.304.575. Parks&Rec- Senior Center 402-Stormwater Management 001.076.305.574. Parks&Rec-CenterPlace 403 -Aquifer Protection Area 001.090.000.511. General Gov't-Council related 501 Equipment Rental&Replacement 001.090.000.514. General Gov't-Finance related 502-Risk Management 001.090.000.517. General Gov't-Employee supply 001.090.000.518. General,Gov't-Centralized Services 001.090.000.519. General Gov't-Other Services 001.090.000.531. General Gov't-Natural Resources 001.090.000.550. General Gov't-Economic Dev. 001.090.000.560. General Gov't-Social Services 001.090.000.594, General Gov't-Capital Outlay RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 09/21/2012 9:54:49AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 4078 9/20/2012 000048 VANTAGE TRANSFER AGENTS,401A PLAN Ben45714 001.231.14.00 401A:Payment 21,19185 Total: 21,192.85 4079 9/20/2012 000682 EFTPS Ben45716 001231.11.00 FEDERAL TAXES:Payment 30,289.20 Total: 30,289.20 4080 9/20/2012 000145 VANTAGEPOINTTRANSFERAGENTS,457 PL./Ben45718 001.231.18.00 457 DEFERRED COMPENSATION:Payr 6,938.59 Total: 6,938.59 4081 9/20/2012 000162 VANTAGE TRANSFER AGENTS,401A EXEC PL Ben45720 001.231.14.00 401 EXEC PLAN:Payment 1,052.33 Total: 1,052.33 27023 9/20/2012 001363 AUTOMATED ACCOUNTS INC Ben45710 001.231,20.00 BERG 11130927-C:Payment 1,744.00 Total: 1,744.00 27024 9/20/2012 001896 DANIEL H BRUNNER Ben45712 001.231.20.00 BONDURANT,MICHAEL 1203245:Paym 75.00 Total: 75.00 6 Vouchers for bank code: apbank Bank total: 61,291.97 6 Vouchers in this report Total vouchers: 61,291.97 Page: 1 vchlist Voucher List Page: 1 09/21/2012 2:42:10PM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5512 9/21/2012 002848 AMERISTAR MEATS REFUND 001.237.10.99 REFUND DEPOSIT/KITCHEN CON? 210.00 Total: 210.00 5513 9/21/2012 003183 CHAMBERLAIN,CORINA REFUND 001.237.10.99 DEPOSIT REFUND:BROWNS PAR? 52.00 Total: 52.00 5514 9/21/2012 003181 GOLUBENKO,PAVEL REFUND 001.237.10.99 REFUND DEPOSIT/GREAT ROOM 210.00 Total: 210.00 5515 9/21/2012 003184 JACOT,KATIE REFUND 001.237.10.99 REFUND DEPOSIT:GREAT ROOM 210.00 Total: 210.00 5516 9/21/2012 003182 MELTON,MARY REFUND 00t237.10.99 DEPOSIT REFUND:VALLEY MISS1C 52.00 Total: 52.00 5517 9/21/2012 003180 NELSON,KATIE REFUND 001.237.10.99 REFUND DEPOSIT/FIRESIDE LOUT 210.00 Total: 210.00 5518 9/21/2012 002825 SPOKANE VALLEY QUILTERS GUILD REFUND 001.237.10.99 DEPOSIT REFUND/VALLEY MISSIi 52.00 Total: 52.00 5519 9/21/2012 003178 THE HASSIE CLUB REFUND 001237.10.99 DEPOSIT REFUND/MIRABEAU MEi 257.00 Total: 257.00 5520 9/21/2012 003179 THRASHER,STEPHANIE REFUND 001.237.10.99 DEPOSIT REFUND/MIRABEAU ME 52.00 Total: 52.00 9 Vouchers for bank code: pk-ref Bank total: 1,305.00 9 Vouchers in this report Total vouchers: 1,305.00 Page: 1 vchlist Voucher List Page: 1 09/21/2012 2:04:39PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 27025 9/21/2012 002848 AMERISTAR MEATS REFUND 001.237.10.99 REFUND DEPOSIT/KITCHEN CONE =0--- Total:V°'cl '2 210.00 27026 9/21/2012 003183 CHAMBERLAIN,CORINA REFUND 001237.10.99 DEPOSIT REFUND:BROWNS PARP Vo�I 31.UU Total: 52.00 27027 9/21/2012 003181 GOLUBENKO,PAVEL REFUND 001237.10.99 REFUND DEPOSIT/GREAT ROOM v _� -2T0:00- Total: 210.00 27028 9/21/2012 003184 JACOT,KATIE REFUND 001.237.10.99 REFUND DEPOSIT:GREAT ROOM V°rcI 210:0t7 Total: 210.00 27029 9/21/2012 003182 MELTON,MARY REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSIC U :,2.00 Total:Vo 52.00 27030 9/21/2012 003180 NELSON,KATIE REFUND 001237.10.99 REFUND DEPOSIT/FIRESIDE LOUT I -21$:9B- Total:\-1° 210.00 27031 9/21/2012 002825 SPOKANE VALLEY QUILTERS GUILD REFUND 001.237.10.99 DEPOSIT REFUND/VALLEY MISSIC -52:00- Total: 52.00 27032 9/21/2012 003178 THE HASSLE CLUB REFUND 001.237.10.99 DEPOSIT REFUND/MIRABEAU ME 257:Be--- Total: 257.00 27033 9/21/2012 003179 THRASHER,STEPHANIE REFUND 001.237.10.99 DEPOSIT REFUND/MIRABEAU ME J 0,,J -52:99— Total: 52.00 27034 9/21/2012 000958 AAA SWEEPING,LLC 48399 402.402.000.538 2012 STREET SWEEPING SERVICE 36,082.88 48400 402.402.000.538 AUGUST 2012 STORM DRAIN CLE/ 36,30520 Total: 72,388.08 27035 9/21/2012 000648 ABADAN 175711 001.032.000.543 SUPPLIES:PW 14.67 Total: 14.67 27036 9/21/2012 000150 ALLIED FIRE&SECURITY IVC1018917 001.076.305.575 KEYS FOR CENTERPLACE 16.63 Total: 16.63 Page: 1 vchlist Voucher Lost Page: 2 09/21/2012 2:04:39PM Spokane Valley • Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27037 9/21/2012 000694 AVISTA UTILITIES 39810 001.090.000.519 HOME ENERGY AUDITS-AUGUST: 187.00 • Total: 187.00 27038 9/21/2012 000173 BINGAMAN,GREG 3rd QTR 2012 001.018.014.518 3RD QTR CELL ALLOWANCE 2012 135.00 Total: 135.00 27039 9/21/2012 000918 BLUE RIBBON LINEN SUPPLY INC 9319932 001.076.305.575 LINEN SERVICE AND SUPPLYAT C 27.17 9361433 001.076.305.575 LINEN SERVICE AND SUPPLYAT C 37.08 9363432 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 148.03 9365447 001.076.305.575 LINEN SERVICE AND SUPPLYAT C 163.66 S0023994 001.076.305.575 LINEN SERVICE AND SUPPLYAT C 260.18 S0031495 001.076.305.575 LINEN SERVICE AND SUPPLYAT C 80.94 S0032976 001.076.305.575 LINEN SERVICEAND SUPPLYAT C 140.01 50038823 001.076.305.575 LINEN SERVICE AND SUPPLYAT C 128.64 S0038889 001.076.305.575 LINEN SERVICE AND SUPPLYAT C 26.50 S0038912 001.076.305.575 LINEN SERVICE AND SUPPLYAT C 93.75 S0038974 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 645.66 Total: 1,751.62 27040 9/21/2012 000904 BRANCH,CAROLBELLE 3rd qtr 2012 001.018.013.513 3RD QTR CELL ALLOWANCE 2012 135.00 EXPENSE 001.013.000.513 3CMA CONFERENCE 86.80 Total: .221.80 27041 9/21/2012 002837 CENTRAL PRE-MIX CONCRETE CO 13-1736452 402.402.000.538 DRAIN ROCK 71.91 Total: 71.91 27042 9/21/2012 000863 CENTURY WEST ENG CORP 233230 001.032.000.543 2012 TIP SERVICES-EXPIRES 12/3 7,612.34 Total: 7,612.34 27043 9/21/2012 000322 CENTURYLINK SEPTEMBER 2012 001.076.302.576 SEPTEMBER 2012:PHONE SERVIC 486.17 Total: 486.17 27044 9/21/2012 000143 CITY OF SPOKANE August 2012 001.058.057.559 TRANSFER STATION:ABATEMENT 961.38 Total: 961.38 27045 9/21/2012 002419 CLARKS TIRES&AUTOMOTIVE 27664 001.076.000.576 32811D:OIL CHANGE 22.99 Total: 22.99 Page: 2 vchlist Voucher List Page: 3 09/21/2012 2:04:39PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27046 9/21/2012 000683 DAVID EVANS&ASSOCIATES 321920 101.042.000.542 2012 TRAFFIC ENGINEERING SER' 5,209,30 Total: 5,209.30 27047 9/21/2012 001593 DIRECT MAIL ENTERPRISES,INC 031239 001.058.056.558 POSTAGE SERVICES 898.71 Total: 898.71 27048 9/21/2012 002920 DIRECTV,INC 18613108145 101.042.000.543 SEPT 2012 CABLE SERVICES:MAII 34.99 Total: 34,99 27049 9/21/2012 001881 DOMRESE,DAN EXPENSES 001.018.014.514 WFOA CONFERENCE TRAVEL 185.16 Total: 185.16 27050 9/21/2012 002157 ELJAY OIL COMPANY 4201322 101.000.000.542 AUGUST 2012:FUEL 369.78 Total: 369.78 27051 9/21/2012 003176 FIVE STAR CONCRETE,INC 06-002-1775 101.042.000.542 APPLEWAY&UNIVERSITY ISLAND 6,426.00 Total: 6,426.00 27052 9/21/2012 002235 GRAFOS,DEAN 3rd qtr 2012 001.011.000.511 3RD QTR CELL ALLOWANCE 2012 135.00 Total: 135.00 27053 9/21/2012 002271 GRASSEL,BRENDA 3rd qtr 2012 001.011.000.511 3RD QTR CELL ALLOWANCE 2012 135.00 Total: 135.00 27054 9/21/2012 000002 H&H BUSINESS SYSTEMS INC. 094908 001.090.000.518 TONER SUPPLIES 15323 AUGUST 2012 001.058.057.559 COPIER COST 2,251.43 Total: 2,404,66 27055 9/21/2012 002682 HAFNER,CHARLES 3rd qtr 2012 001.011.000.511 3RD QTR CELLALLOWANCE 2012 135.00 Total: 135.00 27056 9/21/2012 001723 HEDEEN&CADITZ,PLLC 7117 001.013.015.515 GENERAL PROFESSIONAL SERVIC 330.00 Total: 330.00 27057 , 9/21/2012 002518 INLAND PACIFIC HOSE&FITINGS 478566 101.000.000.542 SUPPLIES:PW 34.00 478595 101.000.000.542 SUPPLIES:PW 81.80 478832 101.000.000.542 SUPPLIES:PW 17.19 Page: 3 vchlist Voucher List Page: 4 09121/2012 2:04:39P1 11 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27057 9/21/2012 002518 002518 INLAND PACIFIC HOSE&FITINGS (Continued) Total: 132.99 27058 9/21/2012 000265 JACKSON,MIKE 3rd qtr 2012 001.013.000.513 3RD QTR CELL ALLOWANCE 2012 135.00 October 2012 001.013.000,513 MONTHLY AUTO ALLOWANCE 300.00 Total: 435.00 27059 9/21/2012 002466 KENWORTH SALES 122970 101.000.000.542 PARTS:PW 80.97 125049 101.000.000.542 PARTS:PW 54.96 Total: 135.93 27060 9/21/2012 002522 KOEGEN EDWARDS LLP 12245 001.013.015.515 PROFESSIONAL SVCS:GENERAL 2,008.80 Total: 2,008.80 27061 9/21/2012 001944 LANCER LTD 0430145 001.032.000.543 BUSINESS CARDS 77.18 0430419 001.018.014.514 BUSINESS CARDS:FINANCE 33.97 0430420 001.013.015.515 BUSINESS CARDS 44.02 Total: 155.17 27062 9/21/2012 001684 MARKETING SOLUTIONS NW CP-9-6.2012 MEDIA 001.076.305.575 ADVERTISING FOR CENTERPLACE 4,435.00 Total: 4,435.00 27063 9/21/2012 002259 MENKE JACKSON BEYER EHILS 439 001.013.015.515 PROF SVCS:HOLLYWOOD EROTIC 16,276.40 470 001.013.015.515 PROF SVCS:AT&T MOBILE TAX RE 145.50 492 303.303.060.595 ARGONE RIGHT OF WAYACQUISII 490.00 499 001.013.015.515 PROFESSIONAL SCVS:GENERAL 198.50 511 001.013.015.515 SPOKANE VALLEY/MONTGOMERY 347.60 Total: 17,458.00 27064 9/21/2012 002203 NAPA AUTO PARTS August 2012 101.000.000.542 SUPPLIES FOR PW 392.79 Total: 392.79 27065 9/21/2012 000662 NATL BARRICADE&SIGN CO 77576 001.032.000.543 SUPPLIES:PW 161.42 Total: 161.42 27066 9/21/2012 001844 NIMRI,RABA Expense 001.018.014.514 WFOA CONFERENCE 179.50 Total: 179.50 27067 9/21/2012 000652 OFFICE DEPOT INC. 623987417001 001.013.015.515 OFFICE SUPPLIES-LEGAL 29.43 Page: 4 vchlist Voucher List Page: 5 09/21/2012 2:04:39PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27067 9/21/2012 000652 OFFICE DEPOT INC. (Continued) 623991194001 001.013.015.515 OFFICE SUPPLIES:LEGAL 12.09 Total: 41.52 27068 9/21/2012 000881 OXARC R150191 101.000,000,542 SUPPLIES:PW 90.82 Total: 90.82 27069 9/21/2012 001089 POE ASPHALT PAVING,INC, PAYAPP 4 303.303.115.595 0115-SPRAUGE AVE.RECON CON 964,696.01 Total: 964,696.01 27070 9/21/2012 000019 PURRFECT LOGOS,INC. 29943 001.076.301.574 REPLACE DATE/ACTIVITIES ON BA 163.05 29996 001.013.015.515 SIGNS:LEGAL 54.35 30008 001.018.013.513 SHIRTS FOR STAFF BOOTH @ VAI 121.20 30018 001.011.000.511 PODIUM DISPLAY 38.05 Total: 376.65 27071 9/21/2012 000064 SCHIMMELS,GARY 3rd qtr 2012 001.011.000.511 3RD QTR CELL ALLOWANCE 2012 135.00 Total: 135.00 27072 9/21/2012 000235 SECURE SHRED 82368 001.090.000.518 SHREDDING CHARGES 167.10 Total: 167.10 27073 9/21/2012 000709 SENSKE LAWN&TREE CARE INC. 4400789 001.076.300.576 CONTRACT MAINT:AUGUST 2012 54,123.81 4524996 101.042.000.542 2012 EMERGENCY TRAFFIC CONT 542.71 5178831 001.016.000.521 CONTRACT MAINT:AUGUST 2012 I 3,522.76 Total: 58,189.28 27074 9/21/2012 000854 SHERRY PRATT VAN VOORHIS, INC 1350.04 309.000.172.594 PROJECT DESIGN-CP SOUTH LAN 94.00 Total: 94.00 27075 9/21/2012 002531 SIX ROBBLEES INC 5-647566 101.000.000.542 SUPPLIES FOR PW 34.26 5-647573 101.000.000.542 SUPPLIES FOR PW 17.59 Total: 51.85 27076 9/21/2012 000710 SPOKANE CO BAR ASSOC September2012 001.013.015.515 2012-2013 MEMBERSHIP DUES 210.00 Total: 210.00 27077 9/21/2012 000001 SPOKANE CO TREASURER 51501306 101.042.000.542 DETENTION SVCS INVOICE-AUG I 6,330.79 Page: 5 vchlist Voucher List Page: 6 09/21/2012 2:04:39PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 27077 9/21/2012 000001 SPOKANE CO TREASURER (Continued) 51501308 001.058.057.559 WORK CREW:DEROSI ER ABATEM 774.93 Total: 7,105.72 27078 9/21/2012 000323 SPOKANE CO UTILITIES September 2012 001.076.302.576 SEWER CHARGES FOR SEPTEMBI 1,459.89 Total: 1,459.89 27079 9/21/2012 000324 SPOKANE CO WATER DIST#3 Sept2012 403.000.163.595 INSTALLATION COST FOR IRRIGAT 25,400.00 Total: 25,400.00 27080 9/21/2012 002540 SPOKANE HOUSE OF HOSE INC. 235828 101.042.000.542 SUPPLIES:PW 177.50 Total: 177.50 27081 9/21/2012 000093 SPOKESMAN-REVIEW 324374 001.011.000.511 ADVERTISEMENT:ACCT 42365 2,020.34 329071 001.076.301.574 FALL PARKS AND REC ADVERTISIP 4,916.90 Total: 6,937.24 27082 9/21/2012 001083 STANDARD PLBG HEATING CONTROLS 22175 001.076.305.575 REPAIR ORDER 22175-CENTERPL 386.97 Total: 386.97 27083 9/21/2012 002212 STANLEY SECURITY SOLUTIONS 9525944 001.016.000.521 MONITORING AND MAINTENANCE 81.53 Total: 81.53 27084 9/21/2012 000419 SUMMIT LAW GROUP 58531 001.018.016.516 PROFESSIONAL SVC:GENERAL El 102.00 - Total: 102.00 27085 9/21/2012 002555 T.LARIVIERE EQUIPMENT&,EXCAVATIC 285497 101.042.000.542 SINKHOLE REPAIRS 1,995.03 Total: 1,995.03 27086 9/21/2012 001911 THE GLOVER MANSION CP560 001,076.305.575 EVENT SERVICES AT CENTER PLA 228.63 SP650 001.076.305.575 EVENT SERVICES AT CENTER PLA 152.18 Total: 380.81 27087 9/21/2012 000335 TIRE-RAMA 8080018663 001.032.000.54.3 40209D:4 TIRES/ALIGNMENT 1,207.07 Total: 1,207.07 27088 9/21/2012 002254 TOWEY,TOM 3rd qtr 2012 001.011.000.511 3RD QTR CELLALLOWANCE 2012 135.00 Page: 6 vchlist Voucher List Page: 7 09/21/2012 2:05:35PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27088 9/21/2012 002254 002254 TOWEY,TOM (Continued) Total: 135.00 27089 9/21/2012 000038 WASTE MANAGEMENT OF SPOKANE 0055918-1518-7 402.02.000.538 WASTE MGMT:AUGUST 2012 3,300.46 Total: 3,300.46 ....2709.0__...__-..9/21/2012 000676 WEST 825600228 001.013.015.515 SUBSCRIPTION:LEGAL 696.28 Total: 696.28 27091 9/21/2012 002960 WICK,BEN 3rd qtr 2012 001.011.000.511 3RD QTR CELL ALLOWANCE 2012 135.00 Total: 135.00 27092 9/21/2012 002651 WOODARD,ARNE 3rd qtr 2012 001.011.000.511 3RD QTR CELL ALLOWANCE 2012 135.00 Expense 001.011.000.511 EXPENSE REIMBURSEMENT 34.42 Total: 169.42 27093 9/21/2012 000487 YMCA OF THE INLAND NW August 2012 001.076.302.576 AUGUST 2012 OPERATION/MAINTI 114,586.00 Total: 114,586.00 69 Vouchers for bank code: apbank Bank total:c--4781-5;240:94---- Page: 7 vchlist Voucher List Page: 8 09/21/2012 2:05:35PM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5511 9/21/2012 003103 BARNES,RAVEN REFUND 001237.10.99 DEPOSIT REFUND:MIRABEAU SPF 52.00 Total: 52.00 1 Vouchers for bank code: pk-ref Bank total: 52.00 70 Vouchers in this report Total vouchers: \.ryordS6l.3O -oo Tol-cd J ) , 3-" I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 8 vchlist Voucher List Page: 1 09/24/2012 2:18:18PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27094 9/24/2012 001081 ALSCO LSPO1206438 001.058.057.559 FLOOR MAT:BLDG DEPT 40.14 Total: 40.14 27095 9/24/2012 003076 AMSDEN,ERICA Expenses 001.032.000.543 EXPENSE REIMBURSEMENT 26.13 Total: 26.13 27096 9/24/2012 000030 AVISTA August 2012 001.076.300.576 UTILITIES:PARKS MASTER AVISTA 14,916.76 August 2012 101.042.000.542 UTILITIES:PW MASTER AVISTA 22,959.21 Total: 37,875.97 27097 9/24/2012 001606 BANNER BANK 0618 001.011.000.511 AUGUST 2012:0618 593.40 4064 001.058.056.558 AUGUST 2012:4064 447.73 4375 001.011.000.511 AUGUST 2012:4375 122.38 4458 001.011.000.511 AUGUST 2012:4458 401.95 8861 001.076.000.576 AUGUST 2012:8861 2,291.39 9048 001.018.013.513 AUGUST 2012:9048 1,483.60 Total: 5,340.45 27098 9/24/2012 003174 C.O.R.D. July 2012 001.090.000.560 2012 OUTSIDE AGENCY GRANT RE 400.00 Total: 400.00 27099 9/24/2012 001169 CITY OF SPOKANE VALLEY August 2012 001.032.000.543 PETTY CASH:8160,8161,8163,816, 8.46 Total: 8.46 27100 9/24/2012 003177 GUTH,ERIC Expenses 001.018,016.516 EXPENSE REIMBURSEMENT 500.00 Total: 500.00 27101 9/24/2012 000441 HOME DEPOT CREDIT SERVICES August 2012 001.032.000.543 SUPPLIES:PUBLIC WORKS 178.78 Total: 178.78 27102 9/24/2012 000388 IRVIN WATER DIST.#6 August 2012 101.042.000.542 UTILITIES:PW 56.23 August 2012 001.076.300.576 UTILITIES:PARKS 182.60 Total: 238.83 27103 9/24/2012 000635 KUHTA,SCOTT Expenses 001.058.056.558 EXPENSE REIMBURSEMENT 181.30 Total: 181.30 Page: 1 vchlist Voucher List Page: 2 09/24/2012 2:18:18PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27104 9/24/2012 000132 MODERN ELECTRIC WATER CO August 2012 101.042.000.542 UTILITIES:PW 8,770.58 Total: 8,770.58 27105 9/24/2012 000652 OFFICE DEPOT INC. 1505013751 001.013.015.515 CREDIT CARD INVOICE PAYMENT 36.72 Total: 36.72 27106 9/24/2012 000291 PROJECT ACCESS,INC. 109 001.090.000.560 3RD QTR REIMBURSE:OUTSIDEA 4,125.00 Total: 4,125.00 27107 9/24/2012 000019 PURRFECT LOGOS,INC. 29982 001.076.300.576 SIGNAGE FOR GREENACRES PAR 39.13 Total: 39.13 27108 9/24/2012 003175 VISIT SPOKANE 16102 105.105.001.557 2012 LODGING TAX REIMBURSEME 19,614.52 Total: 19,614.52 27109 9/24/2012 003128 YWCA OF SPOKANE August 2012 001.090.000.560 OUTSIDE AGENCY GRANT 2012 923.41 Total: 923.41 16 Vouchers for bank code: apbank Bank total: 78,299.42 16 Vouchers in this report Total vouchers: 78,299.42 Page: 2 vchlist Voucher List Page: 1 09/26/2012 4:32:05PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27110 9/26/2012 000143 CITY OF SPOKANE 2009-1098 001.016.000.521 2009 JAG FUND REIMBURSEMENT 12,547.54 Total: 12,547.54 1 Vouchers for bank code: apbank Bank total• 12,547.54 1 Vouchers in this report Total vouchers: 12,547.54 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 1 vchlist Voucher List Page: 1 09/28/2012 11:06:29AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27111 9/28/2012 001012 ASSOC BUSINESS SYSTEMS 081030 001.058.050.558 COPIER MAINTENANCE:ID 31119 568.62 102459 001.090.000.518 COPIER COST:ID 31119 109.24 Total: 677.86 27112 9/28/2012 000101 CDW-G L304128 001.058.050.558 IT SUPPLIES 127.91 L378238 001.090.000.518 CREDIT:HP COMPAQ PRESARIO -65.05 L380528 001.090.000.518 CREDIT:HP COMPAQ PRESARIO -94.19 L380649 001.090.000.518 CREDIT:HP COMPAQ PRESARIO -423.87 L380653 001.090.000.518 CREDIT:HP COMPAQ PRESARIO -47.10 L380655 001.090.000.518 CREDIT:HP COMPAQ PRESARIO -96.69 Q911087 001.090.000.518 COMPUTER SOFTWARE/HARDWAI 1,989.83 Total: 1,390.84 27113 9/28/2012 000322 CENTURYLINK SETPEMBER 2012-B 001.076.302.576 SEPTEMBER 2012:PHONE SERVIC 161.01 Total: 161.01 27114 9/28/2012 000912 DEX MEDIA WEST SEPTEMBER 2012 001.076.304.575 ADVERTISING FOR SENIOR CENTE 33.63 SEPTEMBER 2012 001.076.305.575 ADVERTISING FOR CENTERPLACE 165.19 Total: 198.82 27115 9/28/2012 000278 DRISKELL,CARY EXPENSE 001.013.015.515 EXPENSE REIMBURSEMENT 268.30 Total: 268.30 27116 9/28/2012 001447 FREE PRESS PUBLISHING INC 38431 001.013.000.513 LEGAL PUBLICATION 39.10 38432 001.058.056.558 LEGAL PUBLICATION 92.65 Total: 131.75 27117 9/28/2012 002568 GRANICUS INC 38750 001.011.000.511 BROADCASTING SERVICES 719.59 Total: 719.59 27118 9/28/2012 003177 GUTH,ERIC EXPENSE 101.042.000.542 EXPENSE REIMBURSEMENT 11.10 Total: 11.10 27119 9/28/2012 003185 LAMB,ERIK EXPENSE 001.013.015.515 EXPENSE REIMBURSEMENT:WSA 230.00 Total: 230.00 27120 9/28/2012 002259 MENKE JACKSON BEYER EHILS 439 001.013.015.515 PROF SVCS:HOLLYWOOD EROTIC 16,276.40 Page: 1 vchlist Voucher List Page: 2 09/28/2012 11:06:29AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27120 9/28/2012 002259 MENKE JACKSON BEYER EHILS (Continued) 470 001.013.015.515 PROF SVCS:AT&T MOBILE TAX RE 145.50 492 303.303.060.595 ARGONE RIGHT OF WAY ACQUISI1 490.00 499 001.013.015.515 PROFESSIONAL SCVS:GENERAL 198.50 511 001.013.015.515 SPOKANE VALLEY/MONTGOMERY 34.76 Total: 17,145.16 27121 9/28/2012 001035 NETWORK DESIGN&MANAGEMENT 21632 001.090.000.518 SYSTEM MONTHLY MAINTENANCE 948.86 21736 001.090.000.518 SYSTEM MONTHLY MAINTENANCE 2,831.53 Total: 3,780.39 27122 9/28/2012 000307 OFFICE OF THE STATE TREASURER August 2012 001.016.000.586 STATE REMITTANCE 63,018.22 Total: 63,018.22 27123 9/28/2012 002424 PITNEY BOWES GLOBAL 1428301-SP12 001.090.000.518 SEPTEMBER 2012 POSTAGE RENT 275.00 Total: 275.00 27124 9/28/2012 000308 SPOKANE CO PROSECUTING ATTY August 2012 001.016.000.586 CRIME VICTIMS COMPENSATION F 906.05 Total: 906.05 27125 9/28/2012 000001 SPOKANE CO TREASURER 51501295 001.016.000.523 AUGUST 2012 HOUSING INVOICE. 97,739.00 Total: 97,739.00 27126 9/28/2012 000311 SPRINT 959698810-58 001.058.057.559 GPS PHONE 71.07 Total: 71.07 27127 9/28/2012 000257 STATE AUDITOR'S OFFICE L95082 001.090.000.514 SAO AUDIT OF 2011 35,899.20 Total: 35,899.20 27128 9/28/2012 002254 TOWEY,TOM EXPENSE 001.011.000.511 EXPENSE REIMBURSEMENT 114.33 Total: 114.33 27129 9/28/2012 002909 WA DEPT OF ENTERPRISE SERVICES 2012080059 001.058.055.559 TECHNOLOGY BROKERING SERVI 6,169.48 Total: 6,169.48 27130 9/28/2012 001792 WHITEHEAD,JOHN EXPENSE 001.018.016.516 REIMBURSEMENT:AWC HR FALL( 503.98 Total: 503.98 Page: 2 vchlist Voucher List Page: 3 09/28/2012 11:06:29AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27131 9/28/2012 002651 WOODARD,ARNE EXPENSE 001.011.000.511 EXPENSE REIMBURSEMENT:NLC 558.20 Total: 558.20 27132 9/28/2012 001885 ZAYO GROUP LLC September 2012 001.090.000.518 HIGH SPEED INTERNET:CITY HAL 550.00 Total: 550,00 27133 9/28/2012 001885 ZAYO GROUP LLC August 2012 101.042.000.542 AUGUST 2012:DARK FIBER LEASE 242.39 Total: 242.39 23 Vouchers for bank code: apbank Bank total: 230,761.74 23 Vouchers in this report Total vouchers: 230,761.74 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 3 vchlist Voucher List Page: 1 09/28/2012 11:22:57AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27134 9/28/2012 002957 SHERWIN WILIAMS PAINT CRYWOLF:101509714 001.000.000.342 CRYWOLF REFUND:PERMIT#V37 165.00 Total: 165.00 1 Vouchers for bank code: apbank Bank total: 165.00 1 Vouchers in this report Total vouchers: 165.00 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 1 vchlist Voucher List Page: 1 09/28/2012 11:45:13AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27135 9/28/2012 000150 ALLIED FIRE&SECURITY SVC1067751 001.016.000.521 PRECINCT WORK ORDER:FRONT 577.18 Total: 577.18 27136 9/28/2012 000326 CONSOLIDATED IRRIGATION#19 September2012 001.076.300.576 UTILITIES:PARKS 764.39 Total: 764.39 27137 9/28/2012 000795 EARTHWORKS RECYCLING,INC. 29692 001.076.305.575 RECYCLING COLLECTION 35.00 Total: 35.00 27138 9/28/2012 000246 EAST SPOKANE WATER DIST#1 Sept 2012 001.076.300.576 WATER CHARGES:EDGECLIFF PA 1,123.78 Total: 1,123.78 27139 9/28/2012 001447 FREE PRESS PUBLISHING INC 38416 001.011.000.511 LEGAL ADVERTISING 72.00 Total: 72.00 27140 9/28/2012 000839 GENERAL FIRE EQUIP CO 0021910 001.076.305.575 FIRE EXTINGUISHER SVC FOR CE 543.77 Total: 543.77 27141 9/28/2012 000741 HONEY BUCKETS 1-529506 001.076.300.576 HONEY BUCKET RENTAL:PARKS 154.00 Total: 154.00 27142 9/28/2012 002607 HUB SPORTS CENTER Sept 2012 105.105.000.557 LODGING TAX 2012 GRANT REIMB 5,502.12 Total: 5,502.12 27143 9/28/2012 001944 LANCER LTD 0430498 001.076.305.575 PRESENTATION FOLDERS-CP 1,078.30 0430621 001.076.000.576 WALK IN TI-IEWILD BROCHURE:P/ 817.42 Total: 1,895.72 27144 9/28/2012 000252 LOWE'S BUSINESS ACCOUNT September2012 001.076.301.574 OPERATING SUPPLIES:CP 336.88 Total: 336.88 27145 9/28/2012 001832 MT HOOD SOLUTIONS 0873553 001.076.305.575 CLEANING SUPPLIES:CENTERPL/ 274.68 Total: 274.68 27146 9/28/2012 000008 NORLIFT 55021727 001.076.305.575 CHAIR CAP CASTERS 106.53 Total: 106.53 Page: 1 vchlist Voucher List Page: 2 09/28/2012 11:45:13AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27147 9/28/2012 000193 NORTHWEST CHRISTIAN SCHOOL INC October 2012 001.090.000.518 CITY HALL RENT 39,566.35 Total: 39,566.35 27148 9/28/2012 000193 NORTHWEST CHRISTIAN SCHOOL INC 2nd QTR 2012 CAM 001.090.000.518 2ND QTR CAM CHARGES 2,536.92 Total: 2,536.92 27149 9/28/2012 000652 OFFICE DEPOT INC. 1506941514 001.018.014.514 OFFICE SUPPLIES:FINANCE 25.65 Total: 25.65 27150 9/28/2012 001860 PLATT 2347084 001.076.305.575 SUPPLIES FOR CENTERPLACE 81.53 2365714 001.076.305.575 SUPPLIES FOR CENTERPLACE 59.32 Total: 140.85 27151 9/28/2012 000019 PURRFECT LOGOS,INC. 30015 001.076.305.575 BANNER FOR CENTERPLACE 146.75 Total: 146.75 27152 9/28/2012 000836 SCHULTZ,WILLIAM J. Expenses 001.058.056.558 EXPENSE REIMBURSEMENT 323.05 Total: 323.05 27153 9/28/2012 000709 SENSKE LAWN&TREE CARE INC. 5082030 001.076.300.576 MISC PARK REPAIRS:CP AND DIS( 1,173.42 5082032 001.076.300.576 MISC PARK REPAIRS:EDGECLIFF 4,441.61 5213374 001.076.300.576 M1SC PARK REPAIRS:MISSION PAI 651.55 Total: 6,266.58 27154 9/28/2012 000935 SERVICE PAPER CO 76659171 001,076.305.575 SUPPLIES FOR CENTERPLACE 24.47 Total: 24.47 27155 9/28/2012 000324 SPOKANE CO WATER DIST#3 0963 310.000.164.594 CONNECTION/SERVICE FEE 6,700.00 Total: 6,700.00 27156 9/28/2012 000324 SPOKANE CO WATER DIST#3 Sept 2012 001.076.302.576 WATER CHARGES:PARKS 351.13 Total: 351.13 27157 9/28/2012 000773 STUDIO CASCADE,INC. 1757 001.076.000.576 PLANNING SUPPORT SERVICES:F 1,000.00 Total: 1,000.00 27158 9/28/2012 003000 VAN NESS FELDMAN 98725 001.058.056.558 PROFESSIONAL SVCS:SMP UPDA 1,383.48 Page: 2 vchlist Voucher List Page: 3 09/28/2012 11:45:13AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 27158 9/28/2012 003000 003000 VAN NESS FELDMAN (Continued) Total: 1,383,48 27159 9/28/2012 000038 WASTE MANAGEMENT OF SPOKANE 1594090-2681-6 001.076.305.575 WASTE MGMT:CENTERPLACE 764.16 1594091-2681-4 001.016.000.521 WASTE MGMT:PRECINCT 292.64 Total: 1,056.80 25 Vouchers for bank code: apbank Bank total: 70,908.08 25 Vouchers in this report Total vouchers: 70,908.08 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 3 ._....._.. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 10-09-2012 Department Director Approval : ❑ Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending September 30, 2012: GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: Budget/Financial impacts: Employees Council Total Gross: $ 239,936.71 $ 5,475.00 $245,411.71 Benefits: $ 131,103.97 $ 8,770.85 $139,874.82 Total payroll $ 371,040.68 $ 14,245.85 $385,286.53 STAFF CONTACT: Raba Nimri DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley,Washington September 18,2012 6:00 p.m. Attendance: Councilmembers Staff Tom Towey,Mayor Mike Jackson, City Manager Gary Schimmels,Deputy Mayor Cary Driskell,City Attorney Dean Grafos, Councilmember Mark Calhoun,Finance Director Brenda Grassel,Councilmember John Hohman, Community Development Dir. Chuck Hafner, Councilmember Eric Guth,Public Works Director Ben Wick, Councilmember Mike Stone,Parks&Recreation Director Arne Woodard, Councilmember Rick VanLeuven,Police Chief Carolbelle Branch,Public Information Officer Chris Bainbridge,City Clerk Mayor Towey called the meeting to order at 6:00 p.m. City Clerk Bainbridge called the roll; all Councilmembers were present. 1.Lodging Tax Update—Mark Calhoun Finance Director Calhoun explained that the purpose of tonight's discussion is to follow-up questions posed by Council during the August 28 meeting concerning the uses and allocation of lodging tax funds. Director Calhoun explained that the first question was, would expending lodging tax proceeds on way- finding signs be an appropriate use, and Mr. Calhoun said the answer is yes. Mr. Calhoun said he was informed by MRSC (Municipal Research and Services Center)that they feel lodging taxes could be used for directional signs that help people find their way to tourist activities and facilities; and in that regard, the expenditure would have to be specific to that type of directional signage. The other question posed by Council was, could those lodging tax proceeds be used to contract with a vendor to develop for example, a jazz festival for Spokane Valley, and he said the response to that question wasn't as straightforward. Mr. Calhoun explained that MRSC felt the proceeds could be used for such a purpose, but since the statute's marketing provision is due to sunset June 30, 2013, funds would have to be expended prior to that date; that we could wait and see if the legislature extends that provision, and said MRSC suggested he contact the City Attorney. City Attorney Driskell said that this is an unsettled question and we need to be cautious.Mr. Calhoun concurred and suggested avoiding that particular use. Councilmember Woodard said it sounds like marketing would be permissible if the signs direct people to various businesses, and Mr. Calhoun agreed. The discussion then leaned toward freeway signs and Mr. Driskell said those issues would be addressed under tonight's agenda item#4. Mayor Towey asked if Council can award those funds to anyone who qualifies, and mentioned this City's history of setting aside funds for CenterPlace.Mr. Calhoun said that the City would not have to apply and that funds could be set aside if that is Council's desire; adding that if that is the case, he would like to know prior to the Lodging Tax Advisory Committee's deliberation if possible. City Attorney Driskell added that placement of signs would depend on the nature of the road where the sign is to be placed, as different types of roads, whether state or federal, have limitations; and Mr. Calhoun agreed while the signs themselves could be an appropriate use of funds, some roads might not be the appropriate place for those signs. Councilmember Wick suggested setting aside $30,000 for way-finding signs, while Council Study Session Minutes 09-18-12 Page 1 of 10 Approved by Council: DRAFT Councilmember Grassel agreed with setting aside some funds,but said we don't know how many signs or what kind are needed, and suggested perhaps Visit Spokane could assist in that regard. Councilmember Grassel also stated that the funds for CenterPlace are arbitrarily designated and she would like to see specifically how those funds were spent in order not to duplicate marketing efforts. City Manager Jackson said staff can provide Council with a copy of CenterPlace's annual report, as they are required to provide information on how the funds are used. Finance Director Calhoun explained that as the budget is currently prepared, $460,000 is budgeted for lodging tax, which includes $30,000 designated to CenterPlace; and instead of appropriating the entire amount Council could appropriate a lesser amount, perhaps $430,000 which would still include $30,000 for CenterPlace, thereby leaving $30,000 not spent; and that those funds would not be spent until determined by Council. Councilmember Wick indicated that would be his preference. Mr. Calhoun suggested another option would be to appropriate the entire $460,000 and just tell the lodging committee they have $400,000 to work with. Councilmember Grafos agreed with the idea of setting aside funds,but said he feels $30,000 isn't adequate,and that he would like to discuss signs further under tonight's agenda item#4. 2. Nuisance Conditions, Spokane Valley Municipal Code 7.05 Proposed Amendment — Cary Driskell City Attorney Driskell said since the adoption of Spokane Valley Municipal Code 7.05, the City has gained additional insight and experience in identifying and regulating nuisance conditions, and when staff discussed potential Code changes with Council last July, Council appeared comfortable with most of the proposed changes; and staff now has additional amendments for Council consideration. Mr. Driskell also mentioned that there have been previous discussions about how to treat commercial vehicles, and said staff is working on that, but felt it was not appropriate to include that in the nuisance code since it deals with things that occur on the public right-of-way and said it will be discussed separately later. Mr. Driskell then went over the major proposed changes of the ordinance: Page 3: Vegetation. This section change explains when the property owner is responsible for maintenance, and when the City has that responsibility. There were no objections to the proposed change. Page 4: Growth of grass or weeds in excess of 12 inches tall. Councilmember Grafos said he feels it is not an essential function of the City to measure grass; Councilmember Wick said people are asking for this type of nuisance to be addressed, and it would be difficult to get these things cleaned up without an ordinance; Mayor Towey said it would be difficult to have an ordinance to include all the factors possible such as those who have several acres of undeveloped land; Councilmember Woodard suggested making a distinction between developed and undeveloped areas and of the idea of trying to avoid the area from becoming blighted; and Councilmember Hafner suggested this is a far-reaching measure and mentioned the need to talk to landowners to get their area cleaned up, and he questioned how this regulation would be policed. City Attorney Driskell said we can't enforce a regulation if we don't have objective standards; but said that it appears Council would prefer not to include this and Council concurred. Page 5: Disposal of accumulation of vegetation or other waste. Mr. Driskell explained that the concern is the cut weeds or other debris harbors vermin and constitutes a fire hazard; and he recommended including a timeframe in which the debris must be removed. Councilmember Woodard said he prefers not to be overly restrictive. Mr. Driskell said the issue is the potential fire danger, and said if Council's concern is the visual aspect,that could be omitted. Councilmember Grafos said he prefers keeping the ordinance the way it is currently in the Code; that it is not a function of this City to measure firewood on someone's lot and if there is a fire danger,that can be dealt with in a way that would not restrict people;he said so far as clutter, you'll never satisfy everyone, and if there is some vacant lot, maybe people should buy it and clean it up or talk to the neighbor about cleaning it up. There was also discussion about amending the section on smoke, soot or odors with Council agreeing not to amend that section, and no objection from Council to adding in the clause under Section F,"as determined by the Fire Marshall." Council Study Session Minutes 09-18-12 Page 2 of 10 Approved by Council: DRAFT Page 6: Noise. Mr. Driskell recommended deleting the section as noted and said that might fit better under a separate chapter staff is working on concerning truck traffic. Councilmember Woodard asked about the hours of restricted noise and whether lawnmowers and tractors are included and should not be used prior to 7 a.m.,Mr. Driskell said he would research that question. It was also Council consensus not to amend the section on yard sales. City Attorney Driskell said this proposed ordinance amendment will be brought to council for a first reading in the near future. 3. Nuisance Violations, Spokane Valley Municipal Code 17.100 Proposed Amendment — Cary Driskell City Attorney Driskell said this ordinance is moving in tandem with the previous ordinance since they are so closely related; he mentioned that this was brought to Council previously but that he has some additional comments for discussion. Council concurred with the recommended changes as noted in the draft ordinance. 4.Interstate Sianne—Cary Driskell Per his September 18, 2012 Request for Council Action form, Mr. Driskell explained that Council had requested information regarding placement of additional signage on Interstate 90 with the goal of directing passing motorists into our City. Mr. Driskell explained about motorist information signs placed along state highways, and that there are limitations regarding quantity of signs as well as sign placement, and that WSDOT (Washington State Department of Transportation) has regulations for signs as well. Councilmember Woodard asked about the logistics of placing signs on private property, City property, or along the freeway not in WSDOT's jurisdiction; and Mr. Driskell indicated he would have to research that, adding that there are other factors, such as complying with the Scenic Vistas Act that he will research as well. The possibility of advertising on existing billboards was mentioned, as well as placing signs at the closed Visitor's Center on the east side of the City. Councilmember Woodard asked about the idea of having more than one way-finding sign on an area where a sign already exists. Mayor Towey said he would like to have something to entice people off the freeway and into our City, and that the Committee on which he participates regarding this topic, suggests there is a need for those enticing signs from the Airport to the Idaho border; and that those committee members suggested the signs have a regional theme yet still keep the individual signs for each jurisdiction. Attorney Driskell said that leads to his second point, that staff has been working with neighboring jurisdictions and Visit Spokane on an interlocal agreement related to developing a common theme for entry signs and landscaping along Interstate 90, and said those other jurisdictions are considering several changes, and he anticipates bringing a draft interlocal for Council's consideration in October. Councilmember Grafos asked about a sign that was taken down off I-90 and not replaced; said he realizes a"business district" sign is not permitted, and suggested staff contact WSDOT about us having a sign on I-90 that reads "Sprague/Appleway Boulevard Business Route." Mr. Jackson said this topic was discussed earlier and the options at that time were to either wait until WSDOT replaced the sign, or we could do it ourselves at a cost of between $10,000 and $20,000. Councilmember Woodard suggested having signs to easily direct people off and back on the freeway. Mr. Driskell said he will discuss this with Community Development, and that it would have to fit within the framework of our sign regulations. In response to Mr. Jackson's remark about the potential sign cost, Councilmember Wick suggested that perhaps a set-aside amount for the City to use Lodging Tax funds should be closer to $40,000 in order to purchase two signs; and Mr. Driskell said that will also need to be researched. Councilmember Grassel suggested using lodging tax funds for such things as River Trail Historical signage along the Centennial Trail, or to direct people to and from the Trail, which she said could also be helpful for bicyclists and walkers, and mentioned the idea of mobile apps on signs. Mr. Jackson said if Council desires, staff can put together a scope of work for signage on how to approach this issue; he said the RFP (Request for Proposal) has been issued for a marketing and branding consultant, and that perhaps we could tie that in Council Study Session Minutes 09-18-12 Page 3 of 10 Approved by Council: DRAFT with tourism, way-finding and mobile applications; and suggested this could take a couple months to work out a scope of work. There were no objections from Council. Mayor Towey called for a recess at 7:53 p.m., and reconvened the meeting at 8:07 p.m. 5.2013 Budget Review—Mike Jackson,Mark Calhoun City Manager Jackson explained that last week was the first presentation of the 2013 Preliminary Budget; that previous to that, Finance Director Calhoun lead discussions on revenues, expenditures, and property tax, and at that time, Council indicated they had additional questions, and Mr. Jackson said staff is here tonight to answer Council questions.Mr. Jackson said that last week Councilmember Grafos asked about the number of vacant positions. Mr. Jackson said the only vacant position staff might consider not filling at this time would be the Deputy City Manager; and he explained about the current 2.75 vacant positions which he anticipates filing by the end of this year, and which are in the current year's budget. Mr. Jackson said that based on the outcome of the Ad Hoc Economic Development Committee,he might seek to fill the Deputy City Manager position with someone who has expertise in economic development, adding that that is the main reason he has not yet filled the position. Mr. Jackson went over the shift in policy of formerly taking 40% of the ending fund balance and applying that to preservation,to now taking an amount equivalent to 6%of the general fund balance,and setting that aside.Mr.Jackson said last week he presented Council with two scenarios: one —to take all of the money directly from the general fund; that that option would require either a $1.2 million dollar reduction in public safety, or a transfer that equates to $1.2 million in additional reductions to the other departments.Mr.Jackson explained that at the retreat, an excellent business plan was discussed which lays out the scenarios of a 3, 6, and 9%reduction; he said it is easy to think we could squeeze more out of the budget, but said that whatever we take out, that would be in addition to that which was already removed, which resulted in a reduction of about $3 million and 10.5 positions. Mr. Jackson said that removing those positions and that amount of money,we are getting to a point operationally that if we have goals and objectives for the City, that we need those people to accomplish that work. The second big change, Mr. Jackson explained was to change the reduction of the general fund budget; that we are at about 74% of$26 million now; he said we have had numerous discussions about how much money we should keep in the ending fund balance and said we redistributed some of that money into other funds. Mr. Jackson stressed that we are not proposing to spend those funds at this time but are only allocating those funds; that in order to spend those funds, Council would have to appropriate those funds. Mr. Jackson said we are setting funds aside now for the Sullivan Bridge; the new City park in conjunction with the Sprague Property if that were to be purchased; for a potential future City Hall, which is a Council goal which will be discussed later; and a fund called Capital Projects. Mr. Jackson said one of the issues we face now concerns solid waste; that he will be meeting with a representative from the City of Spokane next week, after which he would like to have further discussions with Council concerning how best to pursue this issue. City Manager Jackson explained that there has been a shift in thinking about the ending fund balance;that he had recommended keeping the fund at$26 million,but that over the years it has been apparent that all councils were not comfortable imposing a new tax when we have substantial reserves; said it was thought the public would not support additional taxes for preservation while there exists those substantial reserves; and said the suggestion is to discuss very prudently spending those reserve funds down, but to keep at least a 50% ending fund balance, and backing that up with our Service Level Stabilization Fund should we ever drop below that 50%; which still leaves the City in superb financial condition. Mr. Jackson said he is presenting a plan that he feels has the appropriate funds to meet the capabilities of staff. Regarding capital projects and street preservation projects, Mr. Jackson explained that for the next iteration of the Street Master Plan, that he, the Finance Department and Public Works will work closer together and present Council with a plan that implements these projects in phases; he said members of Public Works are reviewing the roads to determine which roads need what type of work and how soon that work should begin; that a list of preservation projects will be included in the budget prior to the budget's adoption; and that the list of roads will be included each year in the new plan; and said we must Council Study Session Minutes 09-18-12 Page 4 of 10 Approved by Council: DRAFT keep in mind there will always be exceptions and reasons to re-prioritize the roads; he said even if we would like to allocate additional projects,we are running close to the capacity of the staff to get this done with the proper among of planning to hopefully avoid future project cost changes. Mr. Jackson explained that the plan staff recommends would complete for four years, over $2 million in preservation work in addition to the maintenance that gets done using street fund dollars; adding that we will have some funds that will carry over from this year into next year; and said that is one of the reasons both he and Finance Director Calhoun recommend having a separate pavement preservation fund; that those funds could increase at every opportunity,that the funds would stay in the pavement preservation fund until they were spent on preservation or were reallocated by council, whereas putting those funds in the general fund would require council to re-allocate the funds every year. Councilmember Woodard said that the newspaper reported we were spending beyond our income and revenues, and he asked Mr. Jackson to comment. Mr. Jackson explained that the current year revenue does not match our expenditures, but that we are using it for a single purpose of preservation; which he explained is no different from setting aside money for several years for example to construct a project and then the funds are spent; he said it is not current year revenue, and is well within our budget; that it is not deficit spending; that we are calling preservation a recurring expense since it will happen every year, but that long-term, you'll want the revenues to match those expenses; he said we have a definite plan, we have the reserves, and we are working to get the program started; that it is not deficit spending, but at some point if an expense is recurring, we will have to have recurring revenues to pay for the program. Finance Director Calhoun added that in transferring out $7.84 million to those other four funds, that drains the reserves down, but it is not for operations. Mr. Jackson said it is also important to note that we are not borrowing money to do this; that if you have reserves and you decide to apply those, you will spend more than total revenues for that year, otherwise the reserves would never get used, and said under the current plan, the reserves will be reduced over four years to about $1.4 million. In response to a question from Councilmember Woodard on how Public Works gets funding, Mr. Jackson explained that the street fund is a result of funds from the telephone tax and the gasoline tax, and that Public Works receives their funding through the general fund, and said the engineers are funded half through the general fund and half through the capital projects, and said there is a footnote in the budget that explains this funding process for the engineers. Councilmember Hafner commented about bringing the ending fund balance down and moving funds into the four previously mentioned Funds; he said in the past he felt we should put $4 million to the bridge, and perhaps less into a City Hall; he also said he needs a better explanation of park development; that he realizes that$2 million for park development had been discussed being used for Balfour Park if and when Council should purchase the Pring Property; and said it is not detailed enough. Councilmember Hafner said in looking at the capital reserve, that originally he didn't see where it was going or being used for except just sitting there, and he questioned money sitting in a fund where we get less than one-half of a percent; and he asked Mr. Calhoun how much money we received in interest income. Mr. Calhoun said probably .15%. Councilmember Hafner reiterated that those funds just sit there, and said he goes back to his theme of road preservation; and by spending money now on road preservation, you'll save between $80,000 to $100,000 per million spent for road preservation and he comparing preservation with reconstruction, preservation projects are designed to be pro-active, applied while the pavement is still in good condition; and when we do a reconstruction it usually cost anywhere from 6 to 10 times more money; the major impacts on business during construction are greater than during preservation; there are traffic safety concerns during construction, other traffic concerns for the public, and significant increases in the time needed to construct the project; and that it was recommended by JUB that in 2012 there were about 14 projects that were ready for reconstruction but we've only been able to do two of those; but said there is no sense in putting money towards those other 12 projects since they are already at that stage, and said let's let them get worse until we can find some grant money; and suggested taking care of the streets that we need to, and go ahead for preservation so they don't get to that point; he said we are not a walking Council Study Session Minutes 09-18-12 Page 5 of 10 Approved by Council: DRAFT society but we are absolutely a riding city; he said it doesn't make any difference it ifs a half a block from our house, we will get into our car and go to it. Councilmember Hafner said he is not sure what is referenced by 6% and needs to know 6%of what;he said he is not willing to take 6% of law enforcement or of John Hohman's budget nor of Mr. Calhoun's budget because it is badly needed,but said he thinks it has to be subjected specifically in different areas if that's what we're going to do; taking money from the street fund of $282,000; another $660,000 for the Civic Facilities Replacement Fund; and there's two REETS, the first one-fourth and the second, one-fourth, and then we take general fund money now of $850,000; and said that amounts to $2.52 million if we're spending out of the general fund now; and if we look at cutting 6%, we really have 3.48 if that's the stage to catch up with the amount of money that we want to take out of the general fund; but then to continue further, he said the amount of money in the service level stabilization fund is $5.5 million; and if we take that amount of funds and then take the other fund that we set aside —the capital reserve fund which amounts to $1,826,000, then we have in reserve $7,226,000 which is over and above the reserve where we have 50%; and said we have said before that most municipalities try to preserve 15% and two months of cash flow; and said Mr. Calhoun had previously recommended 30 or 35% would be very good; and we are at 51%; and said we have adequate reserves in that fund if we have a concern; and said this is a concept he feels Council needs to seriously consider, where we are putting our money, how we are putting our money, and really looking at how we best can be profitable about spending some of the $17.5 million toward road preservation; not all of it but perhaps a bigger portion; as if we can save $80,000 to $100,000 per million dollars of road preservation, then that should be considered. Councilmember Grafos said regarding the 6%, we are not talking about reducing Mr. Jackson's budget; what he wants to do, is that the road preservation has to be one of the most important functions of the city; and he'd like to take a 6% number, a line item in the expenditures of the general fund; so instead of the general fund only being for operations, it comes from the general fund, allocated to road preservation; a recurring expense, that way we are not moving those funds around; it's there, we know we'll spend it and it moves over to the road fund; the $2 million for the city park; and he asked if there is about $1.5 million in the civic facilities fund. Mr. Calhoun said in fund 310, we anticipated coming out of calendar year 2012 with $3.5 million. Councilmember Grafos said if you didn't move $2 million from the $26 reserves,we would have enough to purchase the Pring Property; the City Hall, although a priority at some point, he'd like to see that reserved until we have a specific project, should leave that in the $26 million reserve; the money that he'd like to transfer which would be part of that general fund as a line item, that we know we'll spend those dollars every year. To clarify, Mr. Jackson said council and staff have an interest in saving the money for pavement preservation; and said he is more comfortable with putting it into a fund so if we don't spend it all, it can continue to grow; and he asked if we were to make the transfer into the general fund as revenue from the REET fund, because he explained, if we put it in the general fund we have to compensate with revenue, if we make those transfers instead of to pavement preservation into the general fund as revenue, and then show preservation as an expenditure at $2.54, he asked if that would meet Councilmember Grafos' expectation. Councilmember Grafos said if you look at the general fund, as part of that expenditure, you have a line item that says $2 million or 6% of whatever the budget is $35 million; each year that $2 million comes out of that general fund as an expenditure and it goes to the street fund and that money is used for that purpose; so instead of having it as a discretionary item each year as a nonrecurring expense,it comes right off the top;just like we have a contract with the Sheriff, the $22 million comes right out of that budget. Mr. Jackson asked if on the revenue side, Councilmember Grafos is comfortable with transferring revenues to compensate for those expenditures; and if you don't then you're right back to the situation where you need to reduce the budget; you'd need to reduce law enforcement by $1.2 million and make all those other cuts; so if all you're talking about is you want to make sure it's in the general fund,then we'd need to transfer revenues into the fund in a similar amount to compensate. Councilmember Grafos said if you had to do that,as we went through the year you may have to do that, or you may have to do that at the beginning of the year to make sure it's a balanced budget; but there are also items in there, other funds that maybe are not a Council Study Session Minutes 09-18-12 Page 6 of 10 Approved by Council: DRAFT priority in the 2013 budget year; as a example, he said last week we talked about $180,000 for a truck wash and he asked if that was still in the budget. Mr. Jackson said it has been removed, and that he and Councilmember Grafos had that discussion when he brought it up; that item has been removed from the budget. Councilmember Grafos said he saw we had a$50,000 item for a new SUV to replace two pickups because gear can more easily be stored and not subject to weather conditions. Mr. Calhoun said that would be the purchase of two SUVs to replace two pickups. Councilmember Grafos suggested looking at just getting a couple of canopies for a year; and he said he wants to make sure that every part of the budget is essential. Regarding putting the $2 million in the general fund, Finance Director Calhoun stated that at the beginning of this conversation, Councilmember Woodard asked if we are deficit spending in the general fund; and he said the answer is no as at this point, there are revenues exceeding expenses by $141,000. Mr. Calhoun said on page 20 f the Preliminary Budget, the 2013 column at the bottom of the page, is the $141,000 which includes the pavement preservation expenditures of$855,000; and said if we turn that figure into $2 million, that positive $141,000 will become a negative $1,050,000, thereby showing expenses exceeding revenues unless we are able to offset that with some kind of recurring revenue. Mr. Calhoun stated that as Mr. Jackson had mentioned, like REET taxes, which is what Mr. Jackson is indicating to transfer that $282,000 from the street fund, plus the $300,000 from the REET money plus the $600,000 from Fund 123; and that then brings us back in balance with revenues and expenses;he said from an accounting standpoint, we can do that; in governmental accounting, we deal with a variety of different kinds of funds that the GAP (General Accepted Accounting Principles) ask of us and the Auditor's office holds us to; and when we do capital projects, we don't account for capital construction projects from the general fund, instead we put them in capital projects fund, which is why the fund 311 was created — for pavement preservation; so we can transfer those revenues into the recurring revenues, and then have an expenditure for pavement preservation of$2,054,000, but said we are asked not to run that kind of money through a general fund for capital projects; and said if we transfer all that money into that fund 311, then we could run the capital project through and not run afoul of the auditor's, plus if we under spend for whatever reason,any money we don't spend simply becomes a part of the fund balance in 2013 and it is always and forever set aside for pavement preservation and cannot accidentally be spent on something else in the general fund. Mr. Jackson said he would like to talk Councilmember Grafos out of that general fund use; that part of the reason is, we have a telephone utility tax for the street fund; the money comes out of there,co-mingles with the general fund and for all practical purposes,it is difficult to distinguish; if you're using REET funds which have specific purposes for road preservation of construction, to put it in the general fund you start to mingle it; but what we might do is a hybrid; and might be a good way to gauge our progress; we show the general fund money in the general fund as preservation, and these other funds we put into pavement preservation, and what we try to accomplish over the years is to build more and more into the general fund; that way the $800,000 funds we are allocating, the 2.5% of the general fund, is in the general fund, and then we never have to go back and remember how much was REET funds and whether we spent enough, because once it goes into that pavement, those are funds eligible for pavement preservation and they'll stay there; and said if council could consider,we could split those two funds up and show in the general fund the amount that's coming from the general fund; and then we can watch that number and try and increase it. Councilmember Grafos said that would accomplish the same goal; to take the $855 and show it in the general fund this year, and then as we build, and if our revenues are higher and we hold the expenses down or don't spend some of the funds, then that line item in the general fund would grow each year. Mr. Jackson said that would be a more correct example of the money that's actually coming from the general fund. Councilmember Wick asked how that is different as the bottom row under expenditures is labeled "pavement preservation transfer out" at $855,000. Mr. Jackson said we would remove the "transfer out" and we'd spend it from the general fund. Mr. Calhoun said we'd remove the transfer out on the general fund into the fund 311, and then you'd have $855,000 less in revenues and expenditures, but when you Council Study Session Minutes 09-18-12 Page 7 of 10 Approved by Council: DRAFT added the $855,000 from the general fund, and the $1.3 million from Fund 311, you'd have that 6%. Councilmember Wick said he has no problem with that but his biggest complaint and the biggest complaint he hears from citizens, is that when people get taxed, they hate it going into the general fund; everyone he has ever spoken to has that concern; he used the lottery as an example,that those funds were to have been used to fund education, but said it doesn't always work that way; and said he feels there should be a fund to make sure those controls are in place; adding that he also favors Mr. Jackson's hybrid suggestion as well,but doesn't want those funds just going into the general fund. Mr. Jackson said it is a serious step; that we have tried to preserve the concept of preserving the general fund and going after totally separate funding source for preservation; but he said this has been the method for the last nine years; that we have the money and can use it prudently for the good of the community with our second- highest priority of street preservation; and said we are spending the Civil Facilities Replacement Fund, that is $2.4 million in reserves that we are spending over a course of four years; and said when he prioritizes those and we look at the reserves, the last thing he would ever touch would be service level stabilization; and said over four years we are spending down over $2.5 million of reserves; that this is enough money to make a dramatic impact on our preservation and come back next year and see how we're doing; that if we do this for four years,plus what's been done this year,our roads will be noticeably better or outstanding as compared with anywhere else; and even when that civic facilities replacement is spent, if we don't have any other revenues, we'd still have $1.4 million going toward preservation on a permanent basis, which is a huge amount of progress. Councilmember Hafner said when we took the $2.54 million,he asked why we couldn't take those four categories and put them in the general fund, and then bring them back out if that's a problem; and said as Mr. Jackson told him,these funds are sustainable for a number of years and we can rely on those funds; and said he agrees with Mr. Jackson's solution. Mr. Jackson said that the civic facilities replacement fund would be exhausted in four years,which would amount to $600,000 a year; and the balance of$1.4 million coming from the general fund and the REET and the Street fund, would be sustainable; adding that we are committed to holding down the cost of operations and continue to spend that money toward preservation; so that component is sustainable. Councilmember Grafos said he would like to remove the 1% property tax increase from the 2013 budget; he said he doesn't think it is necessary, and he discussed some of the information on the sheet he distributed to Council and the Clerk, showing thirteen major projects that are under way or being constructed in our city, and that the figures we show for new construction is $125,000. Mr. Calhoun said we have not heard from the County but that figure is our estimate. Councilmember Grafos said he calculated the valuation on just the projects underway,like Providence Hospital and Wal-Mart, and said if they all went on the tax rolls in 2013, we'd be at about $153,000; and said there are another four or five projects not included in that list; and said he feels that $125,000 doesn't include any residential construction; and said just the commercial construction would bring that number to $153,000; and said he feels taking that $108,000 in taxes at this time is not the correct course; and that he will not vote to approve the budget with that 1% property tax increase. Mayor Towey said that he is going to wait to make his decision until after the public hearings and the ordinance readings on the budget,which includes the 1% sales tax; that he has talked to a lot of citizens and they are not necessarily concerned about the 1%,but are concerned more with how it will be used; he said the Council's main responsibility is to make sure this City is sustainable; that Council's responsibility is to allocate those monies for the benefit of all the citizens; and as Councilmember Hafner said, if we take $108,000 and put it into street preservation, it would benefit our citizens $800,000. At 9:00 p.m., it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to extend the meeting for forty-five minutes. Councilmember Woodard started discussing some of the aspects of Public Works, including chip sealing, and asphalt overlays, and said he realizes the subject of the road maintenance contract will be discussed later; and that he would like discuss snowplows. Mr. Jackson asked for some clarification and Councilmember Woodard mentioned the reserve for the ninth snow plow and of the replacement reserves; he said the trucks are not a problem but that the problem is the ongoing maintenance cost, and said he Council Study Session Minutes 09-18-12 Page 8 of 10 Approved by Council: DRAFT feels there should be a separate discussion on where we want to take Public Works and how many employees that could entail; and other areas of contracting. Mr. Jackson said there are no additional staff members for public works for 2013. Councilmember Woodard said putting aside money for maintenance for additional trucks or equipment in the future, will also at some point in the future, require additional personnel, whether mechanics, or drivers, or others. Mr. Jackson said while we can have that discussion later, for now he recommends keeping that ninth snow plow; he said Public Works could make a good case for even ten plows based on the scope of the operation; although we are not proposing ten plows now; and said it is important to recognize that we just don't order a plow; there's a lot of staff work to decide exactly what model the truck will be, single axle, etc., and he said we also want to be sure we are responsive to our citizens; that we can't plow for a hundred year storm, but we can make sure we are prepared for a five or ten-year event, and need to be able to plow the snow from the streets rapidly; that currently it takes about 14 hours to do a full plow of the city, not including residential roads; and said we have an older fleet and probably got into the snow plow business as frugally as possible by purchasing used plows; he said we can maintain a fleet of used plows for many years, with the biggest problem of plows being corrosion. Councilmember Woodard said the discussion he wants to have is, how much we will do as a city as compared with how much will be through contract; and the equipment is just a small piece of the overall cost of doing snowplowing. Mr. Jackson said that originally we contracted snowplowing, but sometimes we need to bring an operation in-house; adding that we still need to determine our five and ten-year plan for snow plowing. Mr. Jackson said he recommends purchasing this plow, said we are beginning a gradual replacement of the fleet; we discussed plows several years ago and decided to wait for two years and the money has accumulated to purchase that plow; so whether we add it to the fleet and surplus one and remain at nine, that discussion can be conducted more in depth later. Mr. Jackson said while we would order the plow in 2013, it takes a long time to actually get the plow, and said the last plow took over a year between purchase and acquiring the plow. Councilmember Hafner said we have spent a lot of time in the last week with this budget; and said he feels we must be extremely careful not to cut the services we are so proud of; and said the Department Heads are doing an excellent job of providing those services and we don't want to stop the advances made so far; and he asked Mr. Calhoun about the property tax and how much per household that represents. Mr. Calhoun said next week he has four agenda items, one of which is property tax, and all that information will be pulled together then. 6. Council Goals—Mike Jackson,Mayor Towev The following is the result of Council discussion concerning possible goals for 2013,using 2012 goals as a basis: 1. Continue monitoring wastewater issues, including governance of wastewater facilities, and pursuit of the most efficient and economical methods to ensure the continuation of wastewater discharge licenses. Council determined to keep this goal as written. 2. Pursue the topic of Solid Waste,to include identifying the issues and obtaining alternatives of joining the consortium or handling it ourselves and the consequences of each alternative. Council determined to keep this goal as written 3. Review and evaluate development regulations and compare with surrounding cities.It was determined to omit this goal by combining it with goal#6. 4. Develop a Shoreline Master Program to appropriate regulatory protection for waters of statewide significance as required by state statute. Council determined to keep this goal as written. 5. Pursue a legislative capital budget to be identified. Some suggestions for capital projects included the restoration of the Sullivan Bridge,potential purchase of the Transfer Station, and assistance with creating Council Study Session Minutes 09-18-12 Page 9 of 10 Approved by Council: DRAFT the Appleway Trail Project. Spokane Valley Partners was also mentioned, and of this City's support of their past requests. Mr. Jackson said he will discuss this topic with our legislative lobbyist, and agreed with the idea of lending our support to Spokane Valley Partners. 6. Create an economic development plan, including options for a new city hall. It was suggested to combine this goal with goal#3. There was discussion of asking for a letter of support from other jurisdictions to the legislators, recognizing the need for keeping the Sullivan Bridge as a priority. Mayor Towey suggested that this Council have future discussions with other jurisdictions, of regional transportation problems, including our priority of the Sullivan Bridge. 7.Advance Agenda—Mayor Towey Discussion of ideas for future meetings included setting aside lodging tax funds for the City's use, whether as a set amount or percentage,and it was determined to set aside funds and determine the amount or percentage next week. 8. Council Check-in—Mayor Towey There were no additional comments from Council. 9. City Manager Comments—Mike Jackson City Manager Jackson said that Chief VanLeuven received an e-mail from the Liberty Lake Police Chief that the Liberty lake Council tonight will be considering changing the speed limit on Country Vista and Appleway,to 45 miles per hour, and that staff can work on a transition for coming into our City. Council had no objections. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 9:47 p.m. ATTEST: Thomas E.Towey,Mayor Christine Bainbridge, City Clerk Council Study Session Minutes 09-18-12 Page 10 of 10 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, September 25,2012 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff: Tom Towey,Mayor Mike Jackson, City Manager Gary Schimmels,Deputy Mayor Mark Calhoun,Finance Director Dean Grafos,Councilmember Cary Driskell, City Attorney Brenda Grassel,Councilmember John Hohman,Community Development Dir Chuck Hafner, Councilmember Eric Guth,Public Works Director Ben Wick, Councilmember Mike Stone,Parks&Rec Director Arne Woodard, Councilmember Rick Van Leuven,Police Chief Scott Kuhta,Planning Manager Christina Janssen,Assistant Planner Carolbelle Branch,Public Information Officer Christine Bainbridge, City Clerk INVOCATION: Pastor Al Hulten,Valley Assembly Church,gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Hafner: reported that he attended the 9-1-1 Board meeting this morning and he summarized the work done so far in setting up the towers and other equipment in association with the 1/10 of 1% interoperability tax passed previously, which mechanism will grant the ability for first responders to communicate with each other; he attended an STA (Spokane Transit Authority) meeting where they discussed the drug and alcohol testing of drivers and employees and the related costs, and reported on the sales tax revenues for various cities. Councilmember Grassel: said she participated in the Economic Development Ad Hoc Committee where local developer Pinecroft gave a presentation about projects they are working along the River;went to the Visit Spokane, formerly Convention and Visitor's Bureau, Annual Board retreat where they held a "brainstorming" meeting to discuss the restaurant industry and other topics and of the need for more networking so entities are not competing against each other; she mentioned that Washington State is not advertised anywhere in the United States and the Board is trying to come up with ways to get additional funding; said she was scheduled to be in the Valleyfest parade,but her driver got sick; and mentioned she also served at the Valleyfest Pancake Breakfast. Deputy Mayor Schimmels: said he went to the Valleyfest breakfast; attended a couple meetings with SRTC (Spokane Regional Transportation Council), one of which was a freight mobility meeting, including railroads and the truck situation; said he went to the STA (Spokane Transit Authority)meeting; Council Regular Meeting 09-25-2012 Page 1 of 6 Approved by Council: DRAFT attended the Hundred Years celebration for the Valley Museum and he encouraged people to visit the museum; and said he enjoyed the Valleyfest Parade. Councilmember Grafos: said he went to the Valleyfest Parade and it was well attended; attended the Valleyfest celebration at Mirabeau,and met with several citizens. Councilmember Wick: said he also attended the Valleyfest parade and feels that Valleyfest event was larger than previous years; said the pancake feed was very well attended and actually sold out this year, and he extended thanks to all the volunteers who worked at the pancake feed; said he went to the Heritage Museum 100th year anniversary and that they have a wonderful museum; participated in the Economic Development Ad Hoc Committee meeting with the focus on residential builders/developers and that they heard from a few of those folks; went to the Interstate Fair and the Junior Livestock sale where youth from our region sell the animals they raised to help in handling college tuition. Councilmember Woodard: said he also attended the Interstate Fair; went to the Inland Northwest Community Foundation at the Davenport where they distributed over $1 million to the social service organizations as well as over$100,000 in college scholarships; said he also went to 100 Year Anniversary of the Museum; said the Valleyfest pancake breakfast was a remarkable event and he commended staff for their work; and said he enjoyed the Valleyfest parade. MAYOR'S REPORT: Mayor Towey reported that he went to an Aerospace presentation where a former Boeing CEO gave an update on the industry and the future roll of eastern Washington; said he was part of a community cleanup of approximately 250 volunteers from four churches who cleaned up a graveyard and local school property; had his monthly meeting with Central Valley School District Superintendent Small and Liberty Lake Mayor Pederson; said he went to a Washington Police Center presentation with a panel of legislators and civic leaders for a discussion about the impact the legislation will have this coming session on small businesses; attended the Association of Builders and Contractors meeting; gave a radio interview where he discussed the lodging tax; went to the City's Shoreline Master Plan (SMP) Open House, fourth in a series to help people stay involved in the SMP process, and he extended thanks to Community Development Planner Lori Barlow and other staff; attended the Museum's 100th Anniversary; went to the celebration of the Builders, Owners and Managers Association where he heard an update on the industry and how they impact our area; attended the Veteran's Center grand opening on Mirabeau Parkway; participated in the Valleyfest parade, served at the Pancake Breakfast and he extended thanks to high school students and others for their work. PUBLIC COMMENTS: Mayor Towey invited general public comments. Jennifer Ellison, 18518 E Caley Ave, Spokane Valley: said she has lived here for 30 years and is concerned for the security of her home, that she choose a manufactured home for various reasons, and said she wasn't told when she bought her home that the most security she would have was twelve months; and she asked Council to consider a zone ordinance for 2013 while Council waits for the ruling from the Ninth Circuit; and asked not to wait another year. Jana Erickson, works at Pearle Vision, 509 N Sullivan: said their store was robbed on the 19th; that the person came back the next morning and staff reported this to Crime Check but no one showed up; said for the initial incident, staff called 911 but no one from the police department showed up; and said she feels they were not served or protected. 1.PUBLIC HEARING: 2013 Budget Mayor Towey opened the public hearing at 6:34 p.m. and invited Finance Director Calhoun to explain the purpose of the hearing. Mr. Calhoun went through his PowerPoint presentation explaining the 2013 budget process and highlights, and said the ordinance adopting the budget is scheduled for later in October. Mayor Towey invited public comment. Rod Higgins, 13707 E 23rd Court: spoke in opposition to the 1% increase and said just because we can do something doesn't mean we should and that Spokane Valley taxpayer is being squeezed by national Council Regular Meeting 09-25-2012 Page 2 of 6 Approved by Council: DRAFT circumstances, and suggested if there is doubt about whether the people want this, to place the matter before the voters. Shirley Rademacher, 19303 E Riverwalk Lane Spokane Valley 99016: said that she has confidence in the Council's desire to freeze the 1% and to expand the tax base but not the tax rate; said the economy will get worse and we need to pull back on everything; that the increase is not necessary and said we need councilmembers who are committed to serving the people and not their own interests. City Clerk Bainbridge said she received two e-mails from people in opposition to the 1% property tax increase: one from Bruce E Foreman of 5004 N Keller Road Spokane Valley, Washington which stated that to include it would be sending a message that government plans on growing in the future and burdening the people even more; and the second from Judy Crowder, PCO 4003, Colbert Washington. co-chair of Sound Money of Washington,which explained that this is a time to reduce the tax burden to allow for expansion of private sector jobs. There were no other public comments and Mayor Towey closed the public hearing at 7:06 p.m. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS; TOTAL AMOUNT 09/06/2012 5478-5510 $3,300.00 09/07/2012 4059-4062;4077; 26924-26928 $234,553.60 09/07/2012 26861-26886; 831120056 $1,389,512.59 09/07/2012 26887-26923; 905120031 $295,147.07 09/14/2012 26929-27022 $989,816.46 GRAND TOTAL $2,912,329.72 b.Approval of Payroll for period ending September 15,2012: $268,219.46 c.Approval of Minutes of September 4,2012 Council Study Session Meeting d.Approval of Minutes of September 11,2012 Council Special Meeting e.Approval of Minutes of September 11,2012 Council Formal Meeting Mayor Towey noted that there is an amended copy of the September 11, formal council meeting minutes before each Councilmember. Councilmember Woodard asked to have those minutes removed from the Consent Agenda to be discussed separately. It was then moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the Consent Agenda minus the Formal Meeting minutes of September 11th Councilmember Woodard explained that page two of the September 11 formal meeting minutes under his report, that the Spokane Realtors Association was separate from the SNAP presentation, which took place at a Home Base Business group meeting. The changes were so noted by the City Clerk. It was then moved by Councilmember Woodard, seconded and unanimously agreed to approve the corrected minutes. NEW BUSINESS: 3. Second Reading Proposed Ordinance 12-022,Amending Zoning Use Matrix—Christina Janssen After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to approve Ordinance 12-022 amending Spokane Valley Municipal Code 19.120 and Appendix A. After Assistant Planner Janssen went over the proposed changes to the Code, Mayor Towey invited public comment. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. Council Regular Meeting 09-25-2012 Page 3 of 6 Approved by Council: DRAFT 4.First Reading Proposed Ordinance 12-023 Setting Property Tax Levy for 2013 —Mark Calhoun After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to advance Ordinance 12-023 levying regular property taxes for 2013, to a second reading. Finance Director Calhoun gave the background information on this ordinance, and said that this will set the 2013 property tax levy, and such a tax must be adopted by ordinance; he stressed the figures are still preliminary and said the values won't be given by the County until later this fall. Mayor Towey invited public comment;no comments were offered. Councilmember Grafos said that Mayor Condon with the City of Spokane does not have a 1% property tax increase in their budget, and that Spokane County has banked about$7 million and is not proposing to take the 1% tax increase; and said he wants to bank that $108,000. Mayor Towey said he realizes we should not tax just because we can,that he spoke with many citizens who were not opposed to the tax but wanted to know how it would be used, said we have a high priority of street preservation, and if we were to apply that$108,000 to street preservation,while only costing citizens about 19 cents a month, it would save $47 million over a ten-year period. There was also discussion about the idea of dedicating the tax increase to street preservation and Mr. Jackson said that was possible and up to the discretion of Council. It was moved by Councilmember Grafos and seconded to amend the motion to change the property tax increase to zero percent. There were no public comments. Vote by acclamation to amend the motion: In Favor: Councilmembers Woodard, Grafos, Grassel and Hafner. Opposed: Mayor Towey, Deputy Mayor Schimmels, and Councilmember Wick. Motion to amend the motion carried. Vote by show of hands, on the fully amended motion to advance Ordinance 12-023 levying regular property taxes for 2013, to a second reading, and change the property tax increase to zero percent: In Favor: Deputy Mayor and Councilmembers Woodard, Grafos, Hafner, and Grassel. Opposed: Mayor Towey and Councilmember Wick. Motion carried. At 8:05 p.m.,Mayor Towey called for a recess; he reconvened the meeting at 8:15 p.m. 5. Proposed Resolution 12-005 Approving Planning Commission Rules of Procedure—Cary Driskell It was moved by Deputy Mayor Schimmels and seconded to approve Resolution 12-005 adopting the Planning Commission Rules of Procedure. City Attorney Driskell explained the proposed changes to the Rules and of the background which lead to the proposed changes. Council discussion included the idea of having some type of automatic "trigger" for unexcused absences, which would result in the removal of a Planning Commissioner. City Attorney Driskell explained that the procedure to remove a Planning Commissioner is the reverse of the procedure used to appoint: that the Mayor would recommend and Council would vote; said to be consistent he would not recommend an automatic trigger as there are several scenarios that could cause a commissioner to miss a meeting, and that by having an automatic trigger, it assumes neither the Planning Commission Chair nor the Mayor would act to rectify any situation where a commissioner was excessively missing meetings. There was also discussion and ideas on various suggestions of such a trigger,with City Attorney Driskell suggesting that if this is the direction Council desires,he would like additional time to research this issue further. There was council consensus and Deputy Mayor Schimmels withdrew his motion. 6.Motion Consideration: Library Interlocal Agreement—Cary Driskell,Mike Jackson It was moved by Deputy Mayor Schimmels and seconded to authorize the City Manger to execute the proposed Interlocal Agreement for Acquisition of Real Estate with the Spokane County Library District as drafted. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. At 9:00 p.m., it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to extend the meeting an hour. Council Regular Meeting 09-25-2012 Page 4 of 6 Approved by Council: DRAFT 7.Motion Consideration: Allocation of Funds to Outside Agencies—Mark Calhoun After Finance Director Calhoun went over the background of funding for outside agencies,Mayor Towey suggested Council consider a formula whereby all those agencies with only three or less votes would be dropped, and the funds recommended for those agencies be split among the agencies which received unanimous choices, minus the $503 award overages; said if these agencies came before Council one at a time and Council voted on them separately,those who failed to receive a majority vote would not receive funds. Councilmember Grassel said she has no objection to that method for this year,but would like to be able to adjust this from time to time. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed, to make the following allocations based on Mayor Towey's recommended formula: For the Economic Development Agencies: (1) $34,582 to Greater Spokane, Inc.; (2) $9,514 to Greater Spokane Valley Chamber of Commerce; (3) $9,282 to International Trade Alliance; (4) $6,296 to Spokane Valley Arts Council; (5) $3, 429 to Spokane Valley HUB Sports Center; (6) $19,368 to Valleyfest; and to the Social Service Agencies: (7) $757.00 to Coalition of the Responsible Disabled; (8) $229.00 to Free Cakes for Kids Spokane; (9) $1,643 to Greater Spokane Substance Abuse; (10) $18,368 to Project Access; (11) $1,429 to Spokane Valley Heritage Museum; (12) $2,000 to Spokane Valley HUB Sports Center; (13) $29,225 to Spokane Valley Partners; (14) $9,368 to Valley Meals on Wheels; and $4,510 to the YWCA. There were no public comments prior to the vote. PUBLIC COMMENTS: Mayor Towey invited general public comments; no comments were offered. ADMINISTRATIVE REPORTS: 8. Proposed 2012 Budget Amendment—Mark Calhoun Finance Director Calhoun gave an update on the proposed budget amendments, all as listed in his September 25, 2012 Request for Council Action (RCA), including the budget detail sheets accompanying that RCA; and stated that the budget amendment public hearing as well as the first reading of the ordinance are both scheduled for October 9,with a second reading of the ordinance set for October 30. 9. Lodging Tax- Mike Jackson City Manager Jackson said that last week's Council meeting included a discussion about the Lodging Tax funds, and he noted the materials distributed tonight are for Council's future reading, and he summarized those materials as noted in his September 25, 2012 Memorandum to Council,which were given as an aid to Council should Council decide to set aside some lodging tax funds to use for tourism promotion of our City; and he also briefly discussed the budget estimates included as Attachment A to Public Information Officer Branch's September 20, 2012 Memorandum. Mr. Jackson said if Council wants to pursue this, it is his intention to hire someone to put this together. Mr. Jackson also mentioned that we have a draft Memorandum of Understanding for a gateway program; that we sent some changes back to the other partners, i.e. Spokane County, Washington State Department of Transportation, and Downtown Spokane, Inc., but that we just learned that they have applied for a grant with SRTC (Spokane Regional Transportation Council) to do a gateway and wayfinding project to develop regional wayfinding signs, and said that our suggestion is to wait to see the outcome of that grant as they might be able to hire someone to do regional wayfinding,then we could use that plan and make any needed adjustments for our own City. Mr. Jackson said he and other staff members have discussed this and the discussion included various kinds of signage, such as signs on the interstate, wayfinding, regulatory signs; and other signs, and he said staff suggests doing a full signage plan which would include inventorying our existing signs, and to bring someone in to do a comprehensive sign plan for the City,which he said would likely take six months to a year to complete. The $30,000 set aside funds for CenterPlace were also discussed, and Mr. Jackson said the amount at one time was $90,000 and that the City had no problem spending those funds; that he is not advocating an increase at this time. After further discussion concerning setting aside funds, there was consensus from Council to keep the set aside amount for CenterPlace at $30,000; and to set aside $50,000 for the mobile phone app, advertising, and other suggestions given as part of Ms. Branch's memorandum. Councilmember Grafos also brought up the topic of the signage on east Sprague and about Council Regular Meeting 09-25-2012 Page 5 of 6 Approved by Council: DRAFT the idea of having a separate sign, or a business route logo. Mr. Jackson said he would discuss that with the City's traffic engineer. 10.Advance Agenda—Mayor Towey City Manager Jackson noted that staff will include a list of preservation projects to the 2013 budget, and said that the list will be subject to change depending on grants we might receive and other various factors. INFORMATION ONLY (11) Department Reports and (12) Sidewalk Project: 24th Avenue were for information only and were not reported or discussed. CITY MANAGER COMMENTS: There were no additional comments. 13.EXECUTIVE SESSION: Pending/Potential Litigation [RCW 42.30.110(1)(i)]; and Land Acquisition [RCW 42.30.110(1)(b)] It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed that Council adjourn into executive session for approximately thirty minutes to discuss pending/potential litigation, and land acquisition, and that no action will be taken upon return to open session. Council adjourned into executive session at 9:45 p.m. At 10:20 p.m.,City Manager Jackson announced that the executive session will be extended to 10:45 p.m. At approximately 10:45 p.m., Mayor Towey declared Council out of executive session, after which it was immediately moved by Councilmember Wick, seconded and unanimously agreed to adjourn. Thomas E.Towey,Mayor ATTEST: Christine Bainbridge,City Clerk Council Regular Meeting 09-25-2012 Page 6 of 6 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Special Meeting Tuesday, October 2,2012 Attendance: Councilmembers: Staff: Tom Towey,Mayor Mike Jackson, City Manager Gary Schimmels,Deputy Mayor Dean Grafos, Councilmember Chuck Hafner, Councilmember Ben Wick, Councilmember Arne Woodard, Councilmember ABSENT: Councilmember Grassel EXECUTIVE SESSION: Mayor Towey called the meeting to order at 5:00 p.m. It was then moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into executive session for approximately fifty minutes to review the performance of a public employee, and that no action is anticipated upon return to open session. Council adjourned into executive session at approximately 5:02 p.m. At approximately 5:46 p.m., Mayor Towey declared council out of Executive Session, after which it was immediately moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. Thomas E.Towey,Mayor ATTEST: Christine Bainbridge, City Clerk Special Meeting,Council Minutes:10-02-2012 Page 1 of 1 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 10-09-2012 Department Director Approval: ❑ Check all that apply: ® consent ❑ old business [' new business [' public hearing [' information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Motion Consideration: Extension of Time for Economic Development Ad Hoc Committee Report GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: April 24, 2012, a motion was passed unanimously to confirm certain Mayoral appointments to the Economic Development Ad Hoc Committee, with an approximate time frame of four months from the date of appointment. At the July 31, 2012, Council meeting, a motion was passed unanimously to extend the timeframe of the Economic Development Ad Hoc Committee to the end of November or sooner, if the committee feels they have satisfied their directive. There was Council consensus at the October 2, 2012 Council meeting to extend the deadline for the report, to December 4, 2012. BACKGROUND: OPTIONS: Approve as part of the Consent Agenda, or remove this from the Consent Agenda and discuss separately. RECOMMENDED ACTION OR MOTION: I move to extend the timeframe of the Economic Development Ad Hoc Committee to December 4, 2012, or sooner if the committee feels they have satisfied their directive. BUDGET/FINANCIAL IMPACTS: STAFF/COUNCIL CONTACT: Councilmember Ben Wick ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 9, 2012 Department Director Approval: X Check all that apply: ❑ consent ❑ old business X new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading of Ordinance #12-023 levying 2013 regular property taxes and authorizing Spokane County to collect the tax on behalf of Spokane Valley. GOVERNING LEGISLATION: State law. PREVIOUS COUNCIL ACTION TAKEN: Through the 2013 Budget development process there have been discussions regarding the 2013 property tax levy including public hearing held on August 28, September 25 and October 9, 2012. Following the first reading of Ordinance #12-023 on September 25, 2012, the ordinance language has been revised to reflect an increase of 0.0% (as opposed to the 1.0% increase that had initially been proposed). BACKGROUND: 2013 Levy and Estimated Rate per $1,000 of Assessed Value • State law requires the City to pass an ordinance in order to levy property taxes. • As a part of the levy State law allows the City to increase the property tax revenues by the lesser of the Implicit Price Deflator (IPD) or 1.0% over the 2012 actual levy amount. • Following the first reading of Ordinance #12-023 on September 25, 2012, the ordinance language has been revised to reflect an increase of 0.0%. • The levy will however include property taxes on new construction. • With the passage of this ordinance, the City should collect between $10,943,716.56 (based upon previous City estimates) and $10,899,511.94 (based upon the most recent Spokane County estimate): Spokane County Update as of City Estimate 9/18/2012 Difference 2012 Actual Levy 10,818,716.56 10,818,716.56 0.00 + 0% Increase 0.00 0.00 0.00 2013 Levy after increase 10,818,716.56 10,818,716.56 0.00 + Estimated new construction 125,000.00 80,795.38 44,204.62 Total estimated 2013 Levy 10,943,716.56 10,899,511.94 44,204.62 • The $44,204.62 difference between the two revenue figures is due to estimated new construction. • Because Spokane County figures are still preliminary and don't include administrative refunds and other adjustments I recommend we stay with the City of Spokane Valley estimate. • The levy is based upon a September 18th update to the preliminary estimate of assessed property values provided to the City by the Spokane County Assessor of$6,958,725,880. • Total property tax revenue of $10,943,716.56 on preliminary assessed values of $6,958,725,880 will produce a levy of approximately $1.572661 per $1,000 of assessed value in 2013 ($10,943,716.56/ ($6,958,725,880/1,000) = $1.572661). • The potential 1.0% property tax increase that is forgone by the City for the 2013 levy will be banked for future use through the approval of Ordinance #12-023. P:IClerklAgendaPackets for Weblagendapacket 10-09-1211tem 4 RCA setting 2013 prop tax levy.docx OPTIONS: Passage of this ordinance is required by law in order to levy 2013 property taxes. The Council could modify the ordinance to set a lower levy. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance 12-023 levying regular property taxes for 2013. BUDGET/FINANCIAL IMPACTS: This ordinance levies property taxes for the City's 2013 Budget where we anticipate property tax revenues to be approximately $10,943,700 or 31.2% of total General Fund recurring revenues of$35,124,700. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: Ordinance No. 12-023 Levying 2013 Regular Property Taxes P:IClerklAgendaPackets for Weblagendapacket 10-09-1211tem 4 RCA setting 2013 prop tax levy.docx DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 12-023 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, LEVYING THE REGULAR PROPERTY TAXES FOR THE CITY OF SPOKANE VALLEY, WASHINGTON IN SPOKANE COUNTY FOR THE YEAR COMMENCING JANUARY 1, 2013 TO PROVIDE REVENUE FOR CITY SERVICES AS SET FORTH IN THE CITY BUDGET,AND OTHER MATTERS RELATING THERETO. WHEREAS, the City Council of the City of Spokane Valley has met and considered its budget for the calendar year 2013;and WHEREAS,the City's actual levy amount from the previous year was $10,818,716.56; and WHEREAS,the population of the City is more than 10,000. NOW,THEREFORE,the City Council of the City of Spokane Valley,do ordain as follows: Section 1. Property Tax Levy -An increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2013 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0.00 which is a percentage increase of 0.0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor,and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of October,2012. ATTEST: Mayor,Thomas E.Towey City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Item 4 Ordinnace 12-023 levying 2013 prop tax Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 9, 2012 Department Director Approval: X Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading of Proposed Ordinance #12-024 Adopting the 2013 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: To date the Council has heard presentations on the 2013 Budget on seven previous occasions including three public hearings. Thus far no formal Council action has been taken. BACKGROUND: This marks the eighth occasion where the Council has discussed the 2013 Budget including three public hearings to gather input from the citizens. The ninth and final presentation will occur on October 30 when the Council is scheduled to adopt the budget with the second reading of Ordinance #12-024. • June 12 Council budget workshop • August 14 Admin report: Estimated 2013 revenues and expenditures • August 28 Public hearing #1 on 2013 revenues and expenditures • September 11 City Manager's presentation of preliminary 2013 Budget • September 18 Follow-up discussion on City Manager presentation • September 25 Public hearing #2 on 2013 Budget • October 9 Public hearing #3 on 2013 Budget • October 9 First reading on ordinance adopting the 2013 Budget • October 30 Second reading on ordinance adopting the 2013 Budget 2013 Budget Highlights Include: • Total appropriations across all City Funds of $64,069,956 including $11,028,866 in capital expenditures. • Budgets will be adopted across 23 separate funds. • Change the title of Fund #311 from "Street Capital Improvements 2011+" to "Pavement Preservation". • Four new funds: o Fund #312 —Sullivan Street Bridge Fund o Fund #313 — City Hall Fund o Fund #314 — Park Development Fund o Fund #315 — Capital Reserve Fund • The full time equivalent employee (FTE) count will decrease by 2.0 employees from 87.25 in 2012 to 85.25 in 2013. • The budget includes $2,054,141 in appropriations for pavement preservation including $855,857 in the General Fund and $1,198,284 in Pavement Preservation Fund #311. P:IClerklAgendaPackets for Weblagendapacket 10-09-121Item 5 for 10 09 RCA Ord 12-024 1st read on 2013 Budget.docx Pertaining specifically to the General Fund: • Total estimated revenues of$35,124,700 — all of which are considered recurring, including: o $10,943,700 in property taxes (which include property taxes on new construction but DOES NOT include the 1% increase allowed by State law. o $17,130,000 in total sales tax collections including $15,100,000 in general sales tax. • Total appropriations of$42,967,741 including: o $35,091,534 in recurring expenditures o $7,872,207 in nonrecurring expenditures o Nonrecurring expenditures include: • A $50,000 transfer to Fund #309 for park capital projects. • A $2,000,000 transfer to Fund #312-Sullivan Street Bridge Fund that will be applied to the future replacement of the Sullivan Street Bridge. • A $2,000,000 transfer to Fund #313-City Hall Fund that will be applied to the future construction or acquisition of a City Hall building. • A $2,000,000 transfer to Fund #314-Park Development Fund that will be applied to the development of park land. • A $1,826,207 transfer to Fund #315 — Capital Reserve Fund that will be applied to as yet to be named capital projects. • Recurring revenues exceed recurring expenditures by $33,166. • The total of 2013 recurring and nonrecurring expenditures exceeds total revenues by $7,843,041. This is entirely due to the one-time transfer of $7.8 million in General Fund reserves to other funds for future construction related projects. • The projected General Fund fund balance at the end of 2013 is anticipated to be $17,787,567 or 50.69% of recurring expenditures. P:IClerklAgendaPackets for Weblagendapacket 10-09-121Item 5 for 10 09 RCA Ord 12-024 1st read on 2013 Budget.docx The City's 2013 Budget is adopted at a fund level as follows: Estimated Estimated Beginning Ending Fund Total Fund Title Balance Revenues Sources Appropriations Balance 001 General Fund $25,630,608 $35,124,700 $60,755,308 $42,967,741 $17,787,567 101 Street Fund 1,961,271 4,766,100 6,727,371 4,903,999 1,823,372 103 Paths&Trails Fund 64,084 7,800 71,884 0 71,884 105 Hotel/Motel Fund 118,432 460,500 578,932 460,500 118,432 120 CenterPlace Operating Reserve Fund 351,487 500 351,987 0 351,987 121 Service Level Stabilization Fund 5,442,428 7,000 5,449,428 0 5,449,428 122 Winter Weather Reserve Fund 502,705 700 503,405 0 503,405 123 City Facilities Repair&Replacement 2,403,848 1,600 2,405,448 616,284 1,789,164 204 Debt Service LTGO 03 0 623,023 623,023 623,023 0 301 Capital Projects Fund 791,193 500,500 1,291,693 985,355 306,338 302 Special Capital Projects 566,593 501,000 1,067,593 860,431 207,162 303 Street Capital Projects 162,646 7,957,725 8,120,371 7,957,725 162,646 304 Mrabeau Projects Fund 0 0 0 0 0 307 Capital Grants Fund 147 0 147 0 147 309 Parks Capital Projects Fund 341,151 50,000 391,151 50,000 341,151 310 Civic Facilities Capital Projects Fund 3,499,623 0 3,499,623 499,623 3,000,000 311 Pavement Preservation Fund 2,201 1,198,284 1,200,485 1,198,284 2,201 312 Sullivan Street Bridge Fund 0 2,000,000 2,000,000 0 2,000,000 313 City Hall Fund 0 2,000,000 2,000,000 0 2,000,000 314 Park Development Fund 0 2,499,623 2,499,623 0 2,499,623 315 Capital Reserve Fund 0 1,826,207 1,826,207 0 1,826,207 402 Stormwater Management 2,137,886 2,001,800 4,139,686 2,077,991 2,061,695 403 Aquifer Protection Area 415,037 501,000 916,037 500,000 416,037 501 Equipment Rental&Replacement Fund 1,032,335 178,744 1,211,079 50,000 1,161,079 502 Risk Management Fund 30,590 319,000 349,590 319,000 30,590 Total of all Funds $45,454,265 $62,525,806 $107,980,071 $64,069,956 $43,910,115 OPTIONS: State law requires the City to adopt a budget prior to December 31. Council may adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #12-024 adopting the 2013 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #12-024 concludes the 2013 Budget development process and establishes the final budget including estimated revenues and appropriations. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: • Ordinance #12-024 • 12-year history of CPI and Social Security increases • 2010, 2011 and 2012 CPI information • PowerPoint presentation • 2013 Budget P:1ClerklAgendaPackets for Weblagendapacket 10-09-1211tem 5 for 10 09 RCA Ord 12-024 1st read on 2013 Budget.docx P:\Clerk\AgendaPackets for Web\agendapacket 10-09-12\ltem 5 CPI history History of CPI as Published by the Bureau of Labor Statistics 9/18/2012 and Social Security COLAs for the years 2001 through 2012 July,to July U.S, City Average Year [ CPl U ' :CPI W Social Security-CPI ineraase For calendar year 2013 ** 2012 1.4 1.3 For calendar year 2012 3.6 2011 3.6 4.1 For calendar year 2011 0.0 2010 1.2 1.6 For calendar year 2010 0.0 2009 -2.1 -2.7 For calendar year 2009 5.8 2008 5.6 6.2 For calendar year 2008 2.3 2007 2.4 2.3 For calendar year 2007 3.3 2006 4.1 4.3 For calendar year 2006 4.1 2005 3.2 3.3 For calendar year 2005 2.7 2004 3.0 3.0 For calendar year 2004 2.1 2003 2,1 2.0 For calendar year 2003 1.4 2002 1,5 1.3 For calendar year 2002 2.6 2001 2.7 2.6 For calendar year 2001 3,5 average 2.3917 2.4417 average 2.6167 According to the Bureau of i-abor Statistics CPI-U =All Urban Consumers The CPI-U measures consumer inflation for all U.S. residents of urban areas,which accounts for about 87%of the U.S. population. CPI-W= Urban Wage Earners and Clerical Workers The CPI-W measures consumer price inflation for a subset of the CP1-U population: residents of ubran areas who live in households that: receive more than half of their income from clerical or wage occupations,and have one earner employed for at least 37 weeks during the previous 12 months. The CPI-W covers about 32 percent of the U.S. population. The CPI-U is the most commonly used index because it has the broadest population coverage. However,the CPI-W is used sometimes to make cost-of-living adjustments for labor contracts. **Social security increase for 2013 is based upon the change in the CPI-W, comparing September 2012 to September 2011. CPI comp P.\Clerk\AgendaPackets for Web\agendapacket 10-09-12\ltem 5 CPI history CPI as Published by the Bureau of Labor Statistics 9/18/2012 Comparing Change from 2010 to 2011 -U.S. City Average;; . . 1 CPI-1-1 l'--' CPI W< January 2010 to January 2011 1.6 1.8 February 2010 to February 2011 2.1 2.3 March 2010 to March 2011 2.7 3.0 April 2010 to April 2011 3.2 3.6 May 2010 to May 2011 3.6 4.1 June 2010 to June 2011 3.6 4.1 July 2010 to July 2011 3.6 4.1 August 2010 to August 2011 3.8 4.3 September 2010 to September 2011 3.9 4.4 October 2010 to October 2011 3.5 3.9 November 2010 to November 2011 3.4 3.8 December 2010 to December 2011 3.0 3.2 January 2011 to January 2012 2.9 3.1 February 2011 to February 2012 2.9 3.1 March 2011 to March 2012 2.7 2.9 April 2011 to April 2012 2.3 2.4 May 2011 to May 2012 1.7 1.6 June 2011 to June 2012 1.7 1.6 July 2011 to July 2012 1.4 1.3 Ili CPI City of Spokane Valley 2013 Budget Adoption First Reading of Ordinance #12-024 October 9, 2012 2013 Budget Summary All Funds Total appropriations across all City Funds of $64. 1 million including $11 .0 million in capital expenditures. Budgets will be adopted across 23 separate funds, including 4 new funds: Fund #312 — Sullivan Street Bridge Fund Fund #313 — City Hall Fund Fund #314 — Park Development Fund Fund #315 — Capital Reserve Fund Change the title of Fund #311 from "Street Capital Improvements 2011 +" to "Pavement Preservation". 2 2013 Budget Summary All Funds FTE count will decrease by 2.0 employees from 87.25 in 2012 to 85.25 in 2013. Includes $2,054, 141 in appropriations for pavement preservation including: $855,857 in the General Fund, and $1 , 198,284 in the Pavement Preservation Fund 3 General Fund REVENUES: Total estimated revenues of $35, 124,700 — all of which is recurring, including: $10,943,700 in property taxes (1 % increase is not included) $17,130 in total sales tax collections including $15, 100,000 in general sales tax 4 General Fund EXPENDITURES: Total appropriations of $42,967,741 including: $35,091 ,534 in recurring expenditures, and $7,872,207 in nonrecurring expenditures Nonrecurring expenditures include: A $50,000 transfer to Fund #309 for park capital projects. A $2,000,000 transfer to Fund #312 — Sullivan Street Bridge A $2,000,000 transfer to Fund #313 — City Hall A $2,000,000 transfer to Fund #314 — Park Development A $1 ,826,207 transfer to Fund #315 — Capital Reserve 5 General Fund Recurring revenues exceed recurring expenditures by $33, 166. Total of 2013 expenditures exceeds total revenues by $7,843,041 . This is entirely due to the one-time transfer of $7.8 million in General Fund reserves to other funds for future construction related projects. Projected fund balance at the end of 2013 is $17,787,567 or 50.69% of Recurring Expenditures. 6 Other Funds - Revenues Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $1 ,861 ,100. Telephone Taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated to be $2,900,000. Real Estate Excise Tax (REET) revenues that are in large part used to match grant funded street projects are anticipated to total $1 ,000,000 — we are recommending that 30% of these be dedicated to pavement preservation. Hotel/Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $460,000. Stormwater Management Fees of $1 ,800,000. Aquifer Protection Area fees of $500,000. Other Funds - Expenditures Street Fund #101 $160,777 transfer to #501 for vehicle replacement (including snow plows) Street Capital Project Fund #303 $7,957,725 street construction projects Civic Facilities Capital Projects Fund #310 $499,623 transfer to #314 for park development Stormwater Fund #402 $417,000 in capital projects including: $267,000 Sullivan Street Bridge drain retrofit (offset by $200,000 DOE Grant) $150,000 in additional capital projects 8 Other Funds - Expenditures Aquifer Protection Area Fund #403 $500,000 in capital projects including: $200,000 project - 14th — Custer to Carnahan $210,000 project — Bettman to Dickey $90,000 in additional capital projects Equipment Rental & Replacement Fund #501 $300,000 in capital projects including: $50,000 to purchase 2 smaller SUVs that will replace two 2003 S10 pickups for the Community Development 9 Future Budget Discussion Dates Oct. 30 — Second reading of Ordinance #12-024 adopting the 2013 Budget. 10 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 12-024 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2013 THROUGH DECEMBER 31, 2013; APPROPRIATING FUNDS; CREATING NEW FUNDS: 312-SULLIVAN STREET BRIDGE, 313-CITY HALL, 314-PARK DEVELOPMENT, AND 315-CAPITAL RESERVE; RENAMING FUNDS: 311- PAVEMENT PRESERVATION; ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS RELATING THERETO. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least sixty (60) days before the beginning of the City fiscal year beginning January 1, 2013 and ending December 31,2013; and WHEREAS, the City Manager in consultation with the Finance Director and Department Heads has prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS, notice was posted and published for public hearings held on August 28, September 25 and October 9, 2012. The City Council met and received public comment in the City Council Chambers during each public hearing; and WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk; and three public hearings on the budget were conducted following proper notice; and WHEREAS, the City Council desires to adopt the 2013 budget, including all allowances, and an appropriation for each fund; and WHEREAS, the City of Spokane Valley property tax levy in 2012 for collection in 2013, will be $10,818,717, which represents a 0% increase in the 2013 levy. This levy is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any annexations that have occurred, and refunds made. NOW,THEREFORE,the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2013 Budget. The budget for the City of Spokane Valley for the year 2013 is adopted at the fund level. The final budget for 2013 is attached hereto and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated appropriations for each separate fund plus the aggregate total for all such funds is set forth as follows: Item 5 ordinance 12-024 adopting 2013 budget Page 1 of 3 DRAFT Estimated Estimated Beginning Ending Fund Total Fund Title Balance Revenues Sources Appropriations Balance 001 General Fund $25,630,608 $35,124,700 $60,755,308 $42,967,741 $17,787,567 101 Street Fund 1,961,271 4,766,100 6,727,371 4,903,999 1,823,372 103 Paths&Trails Fund 64,084 7,800 71,884 0 71,884 105 Hote1/Motel Fund 118,432 460,500 578,932 460,500 118,432 120 CenterPlace Operating Reserve Fund 351,487 500 351,987 0 351,987 121 Service Level Stabilization Fund 5,442,428 7,000 5,449,428 0 5,449,428 122 Winter Weather Reserve Fund 502,705 700 503,405 0 503,405 123 City Facilities Repair&Replacement 2,403,848 1,600 2,405,448 616,284 1,789,164 204 Debt Service LTGO 03 0 623,023 623,023 623,023 0 301 Capital Projects Fund 791,193 500,500 1,291,693 985,355 306,338 302 Special Capital Projects 566,593 501,000 1,067,593 860,431 207,162 303 Street Capital Projects 162,646 7,957,725 8,120,371 7,957,725 162,646 304 Mrabeau Projects Fund 0 0 0 0 0 307 Capital Grants Fund 147 0 147 0 147 309 Parks Capital Projects Fund 341,151 50,000 391,151 50,000 341,151 310 Civic Facilities Capital Projects Fund 3,499,623 0 3,499,623 499,623 3,000,000 311 Pavement Preservation Fund 2,201 1,198,284 1,200,485 1,198,284 2,201 312 Sullivan Street Bridge Fund 0 2,000,000 2,000,000 0 2,000,000 313 City Hall Fund 0 2,000,000 2,000,000 0 2,000,000 314 Park Development Fund 0 2,499,623 2,499,623 0 2,499,623 315 Capital Reserve Fund 0 1,826,207 1,826,207 0 1,826,207 402 Stormwater Management 2,137,886 2,001,800 4,139,686 2,077,991 2,061,695 403 Aquifer Protection Area 415,037 501,000 916,037 500,000 416,037 501 Equipment Rental&Replacement Fund 1,032,335 178,744 1,211,079 50,000 1,161,079 502 Risk Management Fund 30,590 319,000 349,590 319,000 30,590 Total of all Funds $45,454,265 $62,525,806 $107,980,071 $64,069,956 $43,910,115 The total balance of all funds appropriated for 2013 is $64,069,956. Section 2. Creating Fund 312. There is hereby created Fund 312 Sullivan Street Bridge Fund which will be used to accumulate resources for, and ultimately account for the cost of the replacement of the Sullivan Street Bridge. Section 3. Creating Fund 313. There is hereby created Fund 313 City Hall Fund which will be used to accumulate resources for, and ultimately account for the cost of either constructing or acquiring a City Hall building. Section 4. Creating Fund 314. There is hereby created Fund 314 Park Development Fund which will be used to accumulate resources for, and ultimately account for the cost of developing park site(s). Section 6. Creating Fund 315. There is hereby created Fund 315 Capital Reserve Fund which will be used to accumulate resources for as-yet-to-be-named capital projects. Section 7. Renaming Fund 311. Fund 311, entitled "Street Capital Improvement 2011+" is hereby renamed"Pavement Preservation Fund." Section 8. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Item 5 ordinance 12-024 adopting 2013 budget Page 2 of 3 DRAFT Section 9. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,sentence,clause or phrase of this ordinance. Section 10. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of October 2012. Thomas E.Towey,Mayor ATTEST: Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Item 5 ordinance 12-024 adopting 2013 budget Page 3 of 3 City of Spokane Valley 2013 in la ]E.,--iiiT For January 1, 3013 - December 31, 2013 __ - - V a g i • , a smom-- '., 1 ,... . , i , ,iir.- , . . #, ,Il rri I . ,1!i,, \ . , . 0, , , . , ,- t,, , 1 I , , ' � I I ! fI 4 ,: 4 . -:`1.1 -__.!'"'01.{ r y `1 5 ' ' ' di a LL 1 EN i ,PA, 7- : .0"\..., -,.., . '..: - ' LL'i k _ •---1 _ ' Stibka� 1 .003 Val ley . Y GRE ENAC RES • PARK • --1(1(t ESTABLISHED 2011 City of VALLEY' 2003.2013 �00000000000000000000000� City of Spokane Valley, Washington a Annual Budget a For the Fiscal Year January 1, 2013 through December 31, 2013 City Hall 11707 E. Sprague Avenue Spokane Valley, WA 99206 Website: www.spokanevalley.org Phone: (509)921-1000 "A community of opportunity where individuals and families can grow and play,and businesses will flourish and prosper." �VVVVVVVVVVVVVVVVVVVN, N, Table of Contents City of Spokane Valley, WA Spokane County January 1, 2013 through December 31, 2013 Council members City Manager's Budget Message 1 Finance Director's Message -About the 2013 Budget and Budget Development Process 7 Budget Summary 20-33 Revenues by Type 34-39 Expenditure Summary 40-42 #001- General Fund-Expenditures by Department by Type 7 City Council 44 City Manager 46 Public Safety 48 Deputy City Manager 51 Finance 52 Human Resources 53 Public Works 54 Community Development 55 Parks &Recreation 59 General Government 65 Special Revenue Funds #101 - Street Fund 66 #103 - Trails &Paths Fund 67 #105 -Hotel/Motel Tax Fund 67 #120 - Center Place Operating Reserve Fund 68 #121 - Service Level Stabilization Reserve Fund 68 #122-Winter Weather Reserve Fund 69 #123 - Civic Facility Replacement Fund 69 Debt Service Funds #204 -Limited Tax General Obligation(LTGO)Fund 70 City of Spokane Valley 2013 Budget Capital Projects Funds #301 - Capital Projects Fund 71 #302 - Special Capital Projects Fund 72 #303 - Street Capital Projects Fund 73 #304-Mirabeau Point Capital Projects Fund 74 #307-Capital Grants Fund 75 #308-Barker Bridge Fund 75 #309-Parks Capital Grants Fund 76 #310- Civic Facilities Capital Projects Fund 77 #311 -Pavement Preservation Fund 78 #312- Sullivan Street Bridget Fund 80 #313 -City Hall Fund 80 #314-Park Development Fund 81 #315 -Capital Reserve Fund 81 Enterprise Funds #402- Stormrwater Management Fund 82 #403 -Aquifer Protection Area Fund 83 Internal Service Funds #501 -Equipment Rental&Replacement Fund 84 #502-Risk Management Fund 85 Total of Capital Expenditures for 2013 86 FTE Count by Year—2009 through 2013 87 Work Force Comparison 88 Appendix A,Employee Position Classification and Salary Schedule 89 Glossary of Budget Terms 90 ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• • ' , i • 6 • 6 • 6 • 6 • 6 • • • • • • • • . . • This page intentional)Y •• le b • • • . . • • • • • • • • . . • . • • • • • • • • • . • • • • • • • • . . • • • • • • ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• C!'1'1 OF pKane O 400o FValley City Manager's Budget Message 2013 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: I am pleased to present the attached 2013 proposed budget for the City of Spokane Valley. In a continuing trend of local and national economic challenge, the City of Spokane Valley remains strong and continues to benefit from a history of prudent financial decisions since our 2003 incorporation. Careful budgeting and restrained spending leaves us almost unique among cities in providing a balanced budget and a substantial ending fund balance. During this past year we have heard and read stories of Cities such as Stockton and San Bernardino, California going bankrupt. Dozens if not hundreds of Cities face drastic budget reductions and uncertain futures. The City of Spokane Valley is in sound financial condition. In fact, Spokane Valley is a stellar example of how a City can function efficiently and economically while providing key services to the community. Our employee count and personnel expenses are among the lowest(if not the lowest) in the nation. To ensure continued financial stability it is imperative that the City keep its recurring expenses in check. To do this,we must continue to limit our spending to match our annual revenues. To meet this objective, the City has incrementally reduced recurring expenses over the past three years and kept our Ending Fund Balance intact. There is an important exception to the spending limitations. In 2012, the City initiated spending of general fund, special fund and capital project fund revenues and reserves for the sole purpose of aiding street preservation. In 2012 and again in 2013 our citizens will see an aggressive program of repaving our roadways. Some may question paving roads that"don't look so bad." The truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction can cost substantially more than pavement preservation such as crack sealing or grinding and repaving. That is why the City of Spokane Valley has committed critical financial resources to preservation of our transportation infrastructure. 1 Fiscal Policies The Fiscal Policies adopted by the City Council are an important element in the long range budget view. These policies, comprised of Financial Management, Financial Objectives and Commitment, appropriately dictate that if the economic conditions deteriorate more than anticipated, future budget reductions may be triggered. The current budget forecast gives us hope these future reductions or service cuts will not be necessary and elected officials and staff remain committed to ensuring that service levels are commensurate with the revenue sources currently in place. As noted with few exceptions for non-recurring expenses, we have not tapped into reserves to balance our general fund. During each budget cycle, the City will review the reserve balance and determine if additional budget cuts are needed. Financial Management—The City proposes to: 1. Maintain basic service levels with reduced resources 2. Minimize personnel costs/overhead by continuing to contract for many services 3. Continue the 6-year Business Plan process 4. Leverage City funds with grant opportunities 5. Minimize City debt with a pay as you go philosophy • The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley currently utilizes only 1.49% of its total allowable debt capacity, and more importantly, only 7.46% of non-voted bond capacity. This is extremely low debt. Financial Objectives -The City's financial objectives are: 1. Maintain a minimum General Fund Ending Balance of 50% of revenues. a. To meet this objective and reduce the undesignated Ending Fund Balance, $7,826,207 will be transferred as follows: • $2,000,000 to Fund#312 - Sullivan Street Bridge Fund • $2,000,000 to Fund#313 - City Hall Fund • $2,000,000 to Fund#314 -Park Development Fund • $1,826,207 to Fund#315 —Capital Reserve Fund 2. If necessary, utilize the Service Level Stabilization Reserve Fund ($5.4 million) to maintain ending fund balance minimum. 3. Service Level Stabilization Reserve Fund will not reduce below $3.24 million (60% of$5.4 million). 4. Property tax assessment will remain the same as 2012 and the 1% increase will be banked as provided by law. We anticipate this will result in a levy of$10,943,700 for 2013. 2 Commitment — By committing to these objectives, the City will ensure financial sustainability well into the future. The City can achieve this by: • Holding 2013 recurring expenses to a maximum 1% increase over 2012. Notably, this objective was achieved prior to adding a Pavement Preservation element to the budget. See following section Budget Highlights — New Pavement Preservation Fund for additional explanation. Budget Highlights The 2013 Budget recognizes the economic realities of our times and the necessity to continue to operate within our financial means. At the same time, and for the first time in the City's budget history, the 2013 Budget establishes a Pavement Preservation Fund when combined with pavement preservation expenditures in the General Fund will result in $2,054,141 for this program. New Pavement Preservation Fund: The 2012 Budget established Pavement Preservation Fund #311 with projected expenditures of $1,198,284 for 2013. In addition, $855,857 will be expended from the General Fund for Pavement Preservation resulting in a total 1.24% increase in General Fund Recurring Expenditures. Additional transfers to Pavement Preservation include $282,000 from the Street Fund, $616,284 from the Civic Facilities Replacement Fund, $150,000 from Capital Projects Fund and $150,000 from Special Capital Projects Fund. Most of these transfers are projected to be sustainable for the foreseeable future. However, the transfer from the Civic Facilities Replacement fund is not sustainable and can occur for four years (including 2013) until the balance of $2,403,848 is depleted. Pavement preservation is seen as a much more immediate and critical need than the potential future replacement of CenterPlace or the Valley Police Precinct. Budget Reductions: Before Pavement Preservation is factored in, the 2013 General Fund budget actually decreased by 1.22% as compared to 2012. In fact, the 2013 Proposed Budget prior to adding Pavement Preservation was $589,409 or 1.7% less than the 2011 Budget. This deserves recognition. We are spending less and maintaining similar service levels (including no reduction in law enforcement) during a period of about 3 % inflation. Staffing Levels: Staffing levels were reduced by8.5 full-time and 2 temporary unfilled positions in 2011. For 2012 we remained at this same reduced level, operating a city of 90,5501 residents with a staff of 87.25 employees. In 2013 we will reduce an additional 2.0 employees. Even taking into consideration that we 1 Washington State Department of Financial Management,April 1,2012 3 contract for police services and are served by Fire Districts and a Library District, we are operating substantially below the normal employee count for a major city at a substantially reduced cost. Spokane Valley personnel costs are approximately 20% of the total General Fund Budget. Comparable cities and counties typically fund personnel costs at about 60% to 70% of their General Fund Budget (after adjusting for police, fire and library personnel, which the City of Spokane Valley contracts). Spokane Valley staff levels are about 1 employee for every 1,059 citizens. Other cities compared range from 1 employee to every 163 citizens to 1 employee for every 491 citizens. While the survey is not scientific, the low comparable personnel costs coupled with the low employee per citizen ratio indicates the City of Spokane Valley is operating at a very low and effective staffing level. Moderate Growth in Current Operational Expenses: Investing in the essential core services identified by the Council and community creates baseline costs. Similar to the trend in most jurisdictions, costs and demands for service are growing while tax revenues are decreasing. Quality service delivery requires ongoing investment in basic capacity to provide efficient operations. Moderate as it may be, operational expenses cannot continue to increase during declining or flat revenue. The City can either subsidize operational expenses with reserves, or husband their reserves and make additional budget reductions. Public Safety Costs: In 2013, the Police, Court and Jail related services proposed budget is $22,139,200 —an amount equal to 202% of anticipated property tax collections ($10,943,700) for the entire year. Council has made a commitment not to reduce public safety service levels and associated costs in 2013. Challenges: Pavement Preservation: Fully funding our Street Preservation needs must be balanced with other priorities therefore future revenue sources will be required. The City will update the Preservation Plan in 2013. Grants and Declining Matching Funds: City staff actively pursues funding commitments from other sources to help pay the cost of needed capital improvements—roads, bridges and parks—that benefit the community. The 2012 capital construction program totaled $10,725,804 with $7,828,118 (73%) coming from outside sources. The 2013 budget projects a total capital construction budget of$7,957,725 with $6,597,842 (83%) coming from outside sources. When the City applies for state and federal grants, the City must provide its share (match) for these projects. In the past, Real Estate Excise Tax (REET) was used for most of the City match. However, during the last five years, this tax has declined from $2.5 million to $1 million, leaving a potential future shortage of local match depending on availability of Federal, State and Local grants. For now, 4 the City has a small projected surplus of$300,000 in REET Funding which will transfer to the Pavement Preservation Fund. Local Street Maintenance Combination of Funding: This fund derives its revenues from an allocation of the State Motor Fuel Tax distributed to cities and towns, and a 6% city utility tax on telephone usage estimated in 2013 at $1,861,000 and $2,900,000 respectively. There is also an anticipated $1,961,271 Beginning Fund Balance that will carry over into 2013. Therefore, the combination of Fuel Tax and Telephone Utility Tax enables us to meet the ongoing need for these funds to pay for street maintenance activities like snow plowing, pothole repair, crack sealing, sweeping, weed control, street lighting, traffic signals and a variety of other repairs/improvements. In 2013, $282,000 will transfer to Pavement Preservation for more substantial repaving projects. The Budget for 2013 Balanced Budget Adopted: One of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and maintenance of financial reserves since incorporation has served its intended purpose and provided the opportunity for Spokane Valley to sustain critical public services during the turbulent economic conditions that began in 2008. The 2013 budget reflects a continuation of service delivery capabilities during difficult and uncertain economic times. The 2013 budget is in balance. Expenses have been balanced with known or reasonably predictable revenues. The budget is designed to maintain the healthy, positive fund balance at year end that provides for the city's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention was given to limiting the growth in new programs and financial commitments, while City revenue and expenditure patterns further fluctuate with the economy. This approach allows available resources to be put toward sustaining services that are consistent with the City Council's priorities for 2013 and beyond. Since incorporation, this City has taken a conservative approach to adding new staff. Spokane Valley continues to have the lowest employee count of any Washington city with 50,000 or more in population. A 2011 Work Force Comparison chart is included in the budget document. By all comparisons, the City of Spokane Valley is a lean, productive City government. Future Concepts: The budget process is not static and Council, the citizens, and staff must remain vigilant to watch for economic trends that impact current forecasts. Even as we adopt a 2013 budget, we must keep in mind the future economic opportunities and threats that may impact our multi-year forecast. An example of potential impacts and adaptive future concepts are as follows: 5 • A commitment by Management to review all vacant positions prior to filling them. (In some cases, positions must be filled quickly due to workload.) • Continue budget strategy to fund City programs and pavement preservation within the existing City of Spokane Valley tax structure. Develop a plan for fully sustainable pavement preservation funding. • By all indications, the economic recovery of the U.S. and its collective states, counties and cities will be a slow and deliberate process. The City of Spokane Valley does not predict measureable growth in property tax or sales tax revenues through 2015 and we are budgeting with that in mind. • Because it represents about 63% of the General Fund budget, achieving future budget reductions without impacting Law Enforcement and other Public Safety services will be challenging. Acknowledgments: I would like to acknowledge the City Council and the Staff for a long history of conservative spending and prudent fiscal planning. The City of Spokane Valley is in an enviable position in relation to other Federal, State and local entities. Although we must continue to budget and spend wisely, we do not have to make drastic cuts in critical services to balance our 2013 budget. By saving and conserving the taxpayers' money, and by adopting prudent long-term fiscal policies, the City can balance its budget for many years to come. It has been rewarding to work with the City Council and the staff in developing the budget, achieving substantial reductions and exceeding expectations for budget reductions and street preservation for 2013. The City Council has set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop Business Plans and 2013 budget recommendations that achieve Council's goal of sustainability. Respectfully, Mike Jackson City Manager 6 S }f 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 po ne 509.921.1000 • Fax: 509.921.1008 • cityhall @spokanevalley.org 4.00 galley TO: City Manager and Members of the City Council FROM: Mark Calhoun,Finance Director SUBJECT: About the 2013 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to-day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City,the reason or cause for those activities,future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry-forward,to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 7 2013 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the downturn in the economy and resultant reduction in revenues (most notably the decline in sales taxes), the 2011 through 2013 Budget development processes were amended to consciously review service levels in each department and determine the appropriate level of funding that meets Council goals relative to available resources. The 2013 Budget development process began at the February 7, 2012 Council workshop where among other topics, Council and Staff discussed the budget in general terms. In mid-April 2012 the Finance Department notified City Departments that their 2013 revenue and expenditure estimates were due by May 16. Through the balance of May and early June, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 12, 2012. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and early August, the Finance Department and City Manager reviewed updated budget projections. By the time the 2013 Budget is scheduled to be adopted on October 30, 2012, the Council will have had an opportunity to discuss it on nine separate occasions, including three public hearings to gather input from citizens: June 12 Council Budget Retreat August 14 Admin report: Estimated 2013 revenues and expenditures August 28 Public hearing#1 on 2013 revenues and expenditures September 11 City Manager's presentation of preliminary 2013 Budget September 18 Follow-up discussion on City Manager presentation September 25 Public hearing#2 on 2013 Budget October 9 Public hearing#3 on 2013 Budget October 9 First reading on ordinance adopting the 2013 Budget October 30 Second reading on ordinance adopting the 2013 Budget Once adopted,the final operating budget is published,distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. 8 BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction,and for implementing them once they are approved. • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives,and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • Short term debt shall not exceed 10% of revenues. No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation-Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds,each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double-entry accounts that comprise its assets, liabilities, fund equity,revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: 9 Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position,rather than net income. They present increases(revenues and other financing sources) and decreases(expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 1. General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 - Street Fund • #103 -Paths&Trails Fund • #105 -Hotel/Motel Tax Fund • #120- CenterPlace Operating Reserve Fund • #121 - Service Level Stabilization Reserve Fund • #122-Winter Weather Reserve Fund • #123 - Civic Facilities Replacement Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204-Debt Service LTGO 03 Fund. 4. Capital Project Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301 -Capital Project Fund • #302 - Special Capital Projects Fund • #303 - Streets Capital Projects Fund • #304-Mirabeau Point Project Fund • #307 - Capital Grants Fund • #309 -Parks Capital Projects Fund • #310- Civic Facilities Capital Projects Fund • #311 -Pavement Preservation Fund • #312—Sullivan Street Bridge Fund • #313 —City Hall Fund • #314—Park Development Fund • #315 —Capital Reserve Fund Proprietary Fund Types A fifth type of fund classification are the Proprietary Funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non-current assets and liabilities are reported on 10 related balance sheets. Their reported fund equity (total net assets) is segregated into restricted, unrestricted and invested in capital assets classifications. As described below,there are two generic fund types in this category: 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. Included in this type of fund is: • #402—Stormwater Management Fund • #403—Aquifer Protection Area Fund 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. Included in this type of fund is: #501 -Equipment Rental and Replacement Fund #502-Risk Management Fund Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise and internal service funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes, and Proprietary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures and annual appropriations for all funds lapse at the end of the fiscal period. EXPLANATION OF MAJOR REVENUE SOURCES General Fund • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of$1.50 by the Spokane County Fire Districts #1 and #8, along with deducting $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.7%tax rate to the agencies is as follows: 11 State of Washington 6.50% City of Spokane Valley 0.85% Spokane County 0.15% Spokane Public Facilities District 0.10% * Criminal Justice 0.10% * Public Safety 0.10% * 2.20%local tax Juvenile Jail 0.10% * Mental Health 0.10% * Law Enforcement Communications 0.10% * Spokane Transit Authority 0.60% * 8.70% *Indicates voter approved sales taxes. • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County,with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional .1% voter approved increase in sales tax was devoted to public safety purposes. This .1% was approved by the voters again in August 2009. Of the total amount collected,the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Games (2% gross, less prizes); Card playing (10% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5%of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. • State-Shared Revenues State-shared revenues are received from liquor sales, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State- shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2012 population figure used in the 2013 Budget is 90,550 as reported by the Office of Financial Management for Washington State on April 1, 2012. This figure is important when determining distribution of State shared revenues on a per capita basis. 12 • Service Revenues Fees are charged for services rendered by the City of Spokane Valley. Most of the fees in the General Fund are construction inspections and permits related to services such as planning,zoning and building. • Fines and Forfeitures Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50%of the amount collected. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund • Motor Vehicle Fuel Excise Tax(gas tax) The State of Washington collects a $.3750 per gallon motor vehicle fuel tax at the pump and remits $.0296 of the tax back to cities on a per capita basis. For 2013 the Municipal Research and Services Center estimates the distribution back to cities will be $20.64 per person. Based upon a City of Spokane Valley population of 90,550 (per the Washington State Office of Financial Management on April 1,2012) we anticipate the City will collect $1,868,900 in 2013. RCW 47.30.050 specifies that .42% of this tax must be expended for paths and trails activities and based upon the 2013 revenue estimate this computes to $7,800. The balance or $1,861,100 will be credited to Fund #101 for Street maintenance and operations. • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at$2.9 million for 2013. Paths& Trails Fund Cities are required to spend .42% of the motor vehicle fuel tax receipts on paths and trails. Because the amount collected in any given year is relatively small,it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel/Motel Tax Fund The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5 percent state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for 13 the acquisition and/or operation of tourism-related facilities. This tax is estimated to generate $460,000 in 2013. Debt Service Fund—LTGO 03: The City issued$9,430,000 in limited tax general obligation bonds(LTGO)in 2003. Of this total: • $7,000,000 of the proceeds was used to finance the construction of CenterPlace at Mirabeau Point. These bonds will be paid off in annual installments over the 30-year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. • $2,430,000 of the proceeds was used to finance Road and Street Improvements near CenterPlace. These bonds will be paid off in annual installments over the 20-year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax. Capital Projects Fund Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. Special Capital Projects Fund Under Washington State Law,RCW 82.46.010,the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund: A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of$21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,800,000 in 2013. Aquifer Protection Area Fund: These are voter approved fees to assist the City in protecting the aquifer. The City expects to receive $500,000 in 2013. Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2013: 14 Out: 001 I 101 I 105 I 123 I j 301 1 302 310 I 402 Total In 001 0 39,700 30,000 0 0 0 0 13,400 83,100 204 0 0 0 0 92,951 92,952 0 0 185,903 303 0 0 0 0 742,404 617,479 0 0 1,359,883 309 50,000 0 0 0 0 0 0 0 50,000 311 0 282,000 0 616,284 150,000 150,000 0 0 1,198,284 In: 312 2,000,000 0 0 0 0 0 0 0 2,000,000 313 2,000,000 0 0 0 0 0 0 0 2,000,000 314 2,000,000 0 0 0 0 0 499,623 0 2,499,623 315 1,826,207 0 0 0 0 0 0 0 1,826,207 501 15,400 160,777 0 0 0 0 0 1,567 177,744 502 319,000 0 0 0 0 0 0 0 319,000 - 11,699,744 Total Out 8,210,607 482,477 30,000 616,284 985,355 860,431 499,623 14,967 11,699,744 0 #001-General Fund is budgeted to transfer out$8,210,607 including: • $50,000 towards Fund#309-Park Capital Projects Fund for park related projects. • $2,000,000 to Fund #312-Sullivan Street Bridge Fund that will be applied to the replacement of the Sullivan Street Bridge. • $2,000,000 to Fund#313-City Hall Fund that will be applied to the future construction or acquisition of a City Hall building. • $2,000,000 to Fund#314-Park Development Fund that will be applied to the development of park land. • $1,826,207 to Fund#315-Capital Reserve Fund that will be applied to yet to be named capital projects. • $15,400 to Fund#501-Equipment Rental and Replacement Fund for the future replacement of vehicles. • $319,000 towards the #502-Risk Management Fund for the 2012 property and liability insurance premium. #101-Street Fund is budgeted to transfer out$482,477 including: • $39,700 to Fund#001-General Fund to cover administrative costs. • $282,000 to Fund#311-Pavement Preservation Fund for pavement preservation projects. • $160,177 to Fund #501-Equipment Rental and Replacement Fund for the future replacement of vehicles including snow plows. #105-Hotel /Motel Tax Fund is budgeted to transfer $30,000 to Fund #001-General Fund for the purpose of financing advertising at CenterPlace. #123-Civic Facilities Replacement Fund is budgeted to transfer $616,284 to Fund #311-Pavement Preservation Fund for pavement preservation projects. #301-Capital Projects Fund is budget to transfer out$985,355 including: • $92,951 to Fund #204-Debt Service Fund to pay a portion of the annual payment on the 2003 LTGO bonds. • $742,404 to Fund#303-Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $150,000 to Fund#311-Pavement Preservation Fund for pavement preservation projects. 15 #302-Special Capital Projects Fund is budgeted to transfer out$860,431 including: • $92,952 to Fund #204-Debt Service Fund to pay a portion of the annual payment on the 2003 LTGO bonds. • $617,479 to Fund#303-Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $150,000 to Fund#311-Pavement Preservation Fund for pavement preservation projects. #310-Civic Facilities Capital Projects Fund is budgeted to transfer$499,623 to Fund#314-Park Development Fund that will be applied to the development of park land. #402-Stormwater Fund is budgeted to transfer out$14,967 including: • $13,400 to Fund#001-General Fund to cover administrative costs. • $1,567 to Fund#501-Equipment Rental and Replacement Fund for the future replacement of vehicles. SIGNIFICANT ASSUMPTIONS IN THE 2013 BUDGET Budget Summary for All Funds • Based upon funding levels anticipated in the 2013 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total$64.1 million including $11.0 million in capital expenditures. • Budgets will be adopted across 23 separate funds. • The full-time equivalent(FTE)employee count will be reduced by 2.0 from the 2012 count of 87.25 to 85.25 employees. • Fund#310,previously titled"Street Capital Improvements 2011+"is renamed"Pavement Preservation" to more accurately reflect its function. • The budget will include a number of new funds including: o Fund#312-Sullivan Street Bridge Fund which will be used to accumulate resources for,and ultimately account for cost of the replacement of the Sullivan Street Bridge. o Fund#313-City Hall Fund which will be used to accumulate resources for, and ultimately account for the cost of either constructing or acquiring a City Hall building. o Fund#314-Park Development Fund which will be used to accumulate resources for,and ultimately account for the cost of developing park site(s). o Fund#315-Capital Reserve Fund which will be used to accumulate resources for as yet to be named capital projects. • Positions and salary ranges are based on the City's compensation and classification plan. • Employee benefit amounts are based on employee benefit plans. • Contract costs for public safety,park maintenance, aquatics and street maintenance are based on estimates by City staff. • State required retirements costs(PERS)are included in the budget. • The City is setting money aside in Fund#501-Equipment Rental and Replacement for the eventual replacement of its vehicles,including snow plows. 2013 General Fund Revenues • Total recurring 2013 revenues are estimated at$35,124,700 as compared to $34,908,800 in 2012. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 80%of 2013 General Fund revenues. • General sales tax(excluding criminal justice and public safety sales taxes) are reflective of 2012 receipts to date and are currently estimated at$15.1 million which reflects an increase of$890,000. 16 • The Property Tax levy will not include the 1%increase allowed by Initiative #747 which was approved by the voters in November 2001 through their approval of Initiative #747 and the subsequent action by the State Legislature in November 2007. o The 2013 levy is estimated at$10,943,713. o The levy assumes we start with the 2012 levy of$10,818,713, add the 0% increase of$0, and finally add taxes related to new construction which we estimate to be $125,000. • Franchise fees and business registrations are primarily based on projected receipts in 2012. • Following the passage of Initiative #1183 by the electorate in November 2011,and subsequent revisions to revenue sharing by the Washington State Legislature in their 2012 legislative session,the City will continue to receive Liquor Board profits and liquor excise taxes but at reduced levels from past years. Distributions of Liquor Board profits and liquor excise tax are based upon per capita distribution figures reported by the Municipal Research and Services Center, and in 2013 we estimate the combined total will be $888,300. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2013 General Fund Expenditures • The total 2013 recurring expenditure budget computed prior to adding a new pavement preservation component is $34,235,677,representing a$424,723 or 1.22%reduction from the 2012 appropriation of $34,660,400. • To the $34,235,677 is added$855,857 for total recurring expenditures of$35,091,534 for an increase of $431,134 or 1.24%compared to the previous year. • The addition of$855,857 reflects a commitment to pavement preservation that coupled with$1,198,384 in transfers to Fund#311-Pavement Preservation,will result in a total 2013 commitment to pavement preservation of$2,054,141. • The commitment of$2,054,141 is equivalent to 6%of 2013 General Fund recurring expenditures computed prior to adding the pavement preservation element($34,235,677 x 6%=$2,054,141). • The $1,198,284 in transfers to Fund#311-Pavement Preservation are comprised of: o $282,000 from Street Fund#101 o $616,284 from Civic Facilities Replacement Fund#123 o $150,000 from Capital Projects Fund#301 o $150,000 from Special Capital Projects Fund#302 • The General Fund recurring expenditure history is as follows: o 2011 $34,825,086 o 2012 $34,660,400 ($164,686 or.4%less than 2011) o 2013 $34,235,666 ($424,723 or 1.22%less than 2012) o The 2013 budget of$34,235,677 is$589,409 or 1.7% less than 2011. • 2013 Nonrecurring expenditures total$7,876,207 and include: o A$50,000 transfer to Fund#309—Parks Capital Projects Fund. o A$2,000,000 transfer to Fund#312-Sullivan Street Bridge Fund o A$2,000,000 transfer to Fund#313-City Hall Fund o A$2,000,000 transfer to Fund#314-Park Development Fund o A$1,826,207 transfer to Fund#315-Capital Reserve Fund General Fund Revenues Over(Under)Expenditures and Fund Balance • 2013 recurring revenues are anticipated to exceed recurring revenues by$33,166. • Total 2013 expenditures are anticipated to exceed total revenues by$7,843,041. o This is entirely due to the one-time transfer of$7.8 million in General Fund reserves to other funds for future construction related projects and is not a result of ongoing operating costs overwhelming revenues. 17 • The General Fund fund balance is anticipated to be $17,787,567 at the end of 2013 which is 50.69%of total recurring expenditures of$35,091,534. Hi2hli2hts of Other Funds Revenues • Motor vehicle fuel tax(MVFT)revenue that is collected by the State and remitted to the City is estimated to be $1,868,900 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $1,861,100 will be credited to the Street O&M Fund and.42% or$7,800 to the Paths and Trails Fund. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at$2,900,000. • Real estate excise tax(REET)revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2003 general obligation bonds. In 2013 we estimate these revenues to be $500,000 per each 1/4% for a total of$1,000,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2013 we estimate the 6%tax will generate $460,000. • The Stomwater Management Fee is based on an equivalent residential unit(ERU)that is equal to 3,160 square feet of impervious surface that is billed at a rate of$21 per single family residence and$21 per ERU for commercial properties(an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2013 we estimate this will fee will generate $1,800,000. • The Aquifer Protection Area Fund is expected to generate $500,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. Expenditures • Fund#101-Street Fund includes an appropriation of$160,177 that represents a transfer to the Equipment Rental and Replacement Fund(#501)for the future replacement of vehicles including snow plows. • Fund#301-Capital Projects Fund includes an appropriation of$150,000 that represents a transfer to Fund #311-Pavement Preservation Fund for pavement preservation projects. • Fund#302-Special Capital Projects Fund includes appropriation of$150,000 that represents a transfer to Fund#311-Pavement Preservation Fund for pavement preservation projects. • Fund#303 —Street Capital Projects Fund includes an appropriation of$7,957,725 for a variety of street construction projects • Fund#402-Stormwater Fund includes$417,000 for capital expenditures including: o a$267,000 for the Sullivan Bridge Drain Retrofit project,which will be in part fmanced through a $200,000 Department of Ecology grant. o $150,000 for assorted stormwater projects. • Fund#403-Aqifer Protection Area Fund includes$500,000 for capital expenditures including: o $200,000 for a 14th Avenue-Custer to Carnahan project. o $210,000 for a Bettman-Dickey Storm drain project. o $90,000 for assorted aquifer protection projects. • Fund#501-Equipment Rental and Replacement Fund includes $50,000 for vehicle replacements including: o $50,000 to replace two 2003 S10 Chevy pickups with perhaps two smaller SUVs. An SUV type vehicle is preferred because gear can be more safely stored in the back and not subjected to weather 18 conditions. The reason for the replacement is the two pickups are becoming less reliable and costly to maintain including collectively nearly$5,000 in repairs in 2012 alone. o In each case,money has been set aside over the years with the intended purpose of replacing or acquiring vehicles. 19 CITY OF SPOKANE VALLEY, WA 2013 Budget Summary Estimated Estimated Beginning Ending Fund Total Fund Tint. Balance Revenues Sources Appropriations Balance 001 General Fund $25,630,608 $35,124,700 $60,755,308 $42,967,741 $17,787,567 101 Street Fund 1,961,271 4,766,100 6,727,371 4,903,999 1,823,372 103 Paths&Trails Fund 64,084 7,800 71,884 0 71,884 105 Hotel/Motel Fund 118,432 460,500 578,932 460,500 118,432 120 CenterPlace Operating Reserve Fund 351,487 500 351,987 0 351,987 121 Service Level Stabilization Fund 5,442,428 7,000 5,449,428 0 5,449,428 122 Winter Weather Reserve Fund 502,705 700 503,405 0 503,405 123 City Facilities Repair&Replacement 2,403,848 1,600 2,405,448 616,284 1,789,164 204 Debt Service LTGO 03 0 623,023 623,023 623,023 0 301 Capital Projects Fund 791,193 500,500 1,291,693 985,355 306,338 302 Special Capital Projects 566,593 501,000 1,067,593 860,431 207,162 303 Street Capital Projects 162,646 7,957,725 8,120,371 7,957,725 162,646 304 Mirabeau Projects Fund 0 0 0 0 0 307 Capital Grants Fund 147 0 147 0 147 309 Parks Capital Projects Fund 341,151 50,000 391,151 50,000 341,151 310 Civic Facilities Capital Projects Fund 3,499,623 0 3,499,623 499,623 3,000,000 311 Pavement Preservation Fund 2,201 1,198,284 1,200,485 1,198,284 2,201 312 Sullivan Street Bridge Fund 0 2,000,000 2,000,000 0 2,000,000 313 City Hall Fund 0 2,000,000 2,000,000 0 2,000,000 314 Park Development Fund 0 2,499,623 2,499,623 0 2,499,623 315 Capital Reserve Fund 0 1,826,207 1,826,207 0 1,826,207 402 Stormwater Management 2,137,886 2,001,800 4,139,686 2,077,991 2,061,695 403 Aquifer Protection Area 415,037 501,000 916,037 500,000 416,037 501 Equipment Rental&Replacement Fund 1,032,335 178,744 1,211,079 50,000 1,161,079 502 Risk Management Fund 30,590 319,000 349,590 319,000 30,590 Total of all Funds $45,454,265 $62,525,806 $107,980,071 $64,069,956 $43,910,115 20 CITY OF SPOKANE VALLEY,WA 10/9/2012 2013 Budget 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ #001 -GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 10,808,900 0 10,808,900 10,943,700 134,800 1.25% Sales Tax 14,210,000 0 14,210,000 15,100,000 890,000 6.26% Criminal Justice Sales Tax 1,200,000 0 1,200,000 1,280,000 80,000 6.67% Public Safety Sales Tax 790,000 0 790,000 750,000 (40,000) (5.06%) Gambling Tax 640,000 0 640,000 612,500 (27,500) (4.30%) Franchise Fees/Business Licenses 1,266,000 0 1,266,000 1,135,000 (131,000) (10.35%) State Shared Revenues 1,834,300 0 1,834,300 1,684,600 (149,700) (8.16%) Service Revenue 1,300,000 0 1,300,000 1,304,000 4,000 0.31% Fines and Forfeitures 1,900,000 0 1,900,000 1,502,300 (397,700) (20.93%) Recreation Program Fees 570,000 0 570,000 571,500 1,500 0.26% Miscellaneous&Investment Interest 305,000 0 305,000 158,000 (147,000) (48.20%) Transfers-in-#101 (street admin) 39,600 0 39,600 39,700 100 0.25% Transfers-in-#105(h/m tax-CP advertising) 30,000 0 30,000 30,000 0 0.00% Transfers-in-#402(storm admin) 15,000 0 15,000 13,400 (1,600) (10.67%) Total Recurring Revenues 34,908,800 0 34,908,800 35,124,700 215,900 0.62% Expenditures Council 386,249 0 386,249 390,111 3,862 1.00% City Manager 631,667 0 631,667 635,984 4,317 0.68% Legal 434,798 0 434,798 411,171 (23,627) (5.43%) Public Safety 22,000,000 0 22,000,000 22,139,200 139,200 0.63% Deputy City Manager 658,884 0 658,884 609,706 (49,178) (7.46%) Finance 1,047,107 0 1,047,107 1,089,633 42,526 4.06% Human Resources 230,231 0 230,231 228,041 (2,190) (0.95%) Public Works 901,519 0 901,519 876,443 (25,076) (2.78%) Community Development-Administration 323,743 0 323,743 257,175 (66,568) (20.56%) Community Development-Engineering 680,796 0 680,796 850,845 170,049 24.98% Community Development-Planning 994,245 0 994,245 869,743 (124,502) (12.52%) Community Development-Building 1,260,454 0 1,260,454 1,162,582 (97,872) (7.76%) Parks&Rec-Administration 256,128 0 256,128 270,717 14,589 5.70% Parks&Rec-Maintenance 803,700 0 803,700 789,000 (14,700) (1.83%) Parks&Rec-Recreation 229,811 0 229,811 224,999 (4,812) (2.09%) Parks&Rec-Aquatics 442,250 0 442,250 485,600 43,350 9.80% Parks&Rec-Senior Center 92,961 0 92,961 88,143 (4,818) (5.18%) Parks&Rec-CenterPlace 1,126,357 0 1,126,357 796,884 (329,473) (29.25%) Pavement Preservation 0 0 0 855,857 855,857 #DIV/0! General Government 1,840,500 0 1,840,500 1,740,700 (99,800) (5.42%) Transfers-out-#502(insurance premium) 319,000 0 319,000 319,000 0 0.00% Total Recurring Expenditures 34,660,400 0 34,660,400 35,091,534 431,134 1.24% Recurring Revenues Over(Under) Recurring Expenditures 248,400 0 248,400 33,166 21 CITY OF SPOKANE VALLEY,WA 10/9/2012 2013 Budget 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ #001 -GENERAL FUND-continued NONRECURRING ACTIVITY Revenues Transfers-in-#310(for#303 full paveback) 0 0 0 0 0 #DIV/0! Transfers-in-#310(for#311 street capital) 0 0 0 0 0 #DIV/0! Total Nonrecurring Revenues 0 0 0 0 0 #DIV/0! Expenditures Contingency/Emergency(1%of recur exp) 346,600 0 346,600 0 (346,600) (100.00%) Transfers out-#303(full paveback) 89,500 0 89,500 0 (89,500) (100.00%) Transfers out-#309(park grant match) 100,000 0 100,000 50,000 (50,000) (50.00%) Transfers out-#311 (street capital improvement 0 2,045,203 2,045,203 0 (2,045,203) (100.00%) Transfers out-#312 (Sullivan Street Bridge) 0 0 0 2,000,000 2,000,000 #DIV/0! Transfers out-#313(City Hall) 0 0 0 2,000,000 2,000,000 #DIV/0! Transfer out-#314(Park Development) 0 0 0 2,000,000 2,000,000 #DIV/0! Transfer out-#315(Capital Reserve) 0 0 0 1,826,207 1,826,207 #DIV/0! Building permit software purchase 0 81,692 81,692 0 (81,692) (100.00%) Total Nonrecurring Expenditures 536,100 2,126,895 2,662,995 7,876,207 5,213,212 195.76% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (536,100) (2,126,895) (2,662,995) (7,876,207) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (287,700) (2,126,895) (2,414,595) (7,843,041) Beginning fund balance 28,045,203 28,045,203 25,630,608 Ending fund balance 27,757,503 25,630,608 17,787,567 Fund balance as a percent of recurring expenditures 80.08% 73.95% 50.69% 22 CITY OF SPOKANE VALLEY,WA 10/9/2012 2013 Budget 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ SPECIAL REVENUE FUNDS #101 -STREET FUND RECURRING ACTIVITY Revenues Motor Vehicle Fuel(Gas)Tax 1,897,800 0 1,897,800 1,861,100 (36,700) (1.93%) Investment Interest 5,000 0 5,000 5,000 0 0.00% Utility Tax 3,000,000 0 3,000,000 2,900,000 (100,000) (3.33%) Total Recurring Revenues 4,902,800 0 4,902,800 4,766,100 (136,700) (2.79%) Expenditures Wages/Benefits/Payroll Taxes 522,142 0 522,142 573,170 51,028 9.77% Supplies 72,200 0 72,200 72,200 0 0.00% Services&Charges 3,299,544 0 3,299,544 2,925,152 (374,392) (11.35%) Intergovernmental Payments 847,000 0 847,000 851,000 4,000 0.47% Transfers-out-#001 39,600 0 39,600 39,700 100 0.25% Transfers-out-#501 (plow replace.) 110,777 0 110,777 160,777 50,000 45.14% Total Recurring Expenditures 4,891,263 0 4,891,263 4,621,999 (269,264) (5.50%) Recurring Revenues Over(Under) Recurring Expenditures 11,537 0 11,537 144,101 NONRECURRING ACTIVITY Revenues Grants 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Total Nonrecurring Revenues 0 0 0 0 0 #DIV/0! Expenditures Transfers out-#311 (pavement preservation) 0 0 0 282,000 282,000 #DIV/0! Capital Outlay-Truck Wash Facility 0 0 0 0 0 #DIV/0! Transfers-out-#303 500,000 0 500,000 0 (500,000) (100.00%) Building&Structures 40,000 0 40,000 0 (40,000) (100.00%) Total Nonrecurring Expenditures 540,000 0 540,000 282,000 (258,000) (47.78%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (540,000) 0 (540,000) (282,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (528,463) 0 (528,463) (137,899) Beginning fund balance 2,489,734 2,489,734 1,961,271 Ending fund balance 1,961,271 1,961,271 1,823,372 23 CITY OF SPOKANE VALLEY,WA 10/9/2012 2013 Budget 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ SPECIAL REVENUE FUNDS-continued #102-ARTERIAL STREETS Revenues Motor Vehicle Fuel(Gas)Tax 0 0 0 0 0 #DIV/0! Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 0 0 0 0 0 #DIV/0! Expenditures Miscellaneous 0 207,477 207,477 0 (207,477) (100.00%) Capital Outlay 0 0 0 0 0 #DIV/0! Total expenditures 0 207,477 207,477 0 (207,477) (100.00%) Revenues over(under)expenditures 0 (207,477) 0 Beginning fund balance 207,477 207,477 0 Ending fund balance 207,477 0 0 #103-PATHS&TRAILS Revenues Motor Vehicle Fuel(Gas)Tax 8,000 0 8,000 7,800 (200) (2.50%) Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 8,000 0 8,000 7,800 (200) (2.50%) Expenditures Miscellaneous 0 0 0 0 0 #DIV/0! Capital Outlay 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 8,000 8,000 7,800 Beginning fund balance 56,084 56,084 64,084 Ending fund balance 64,084 64,084 71,884 #105-HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax 430,000 0 430,000 460,000 30,000 6.98% Investment Interest 700 0 700 500 (200) (28.57%) Total revenues 430,700 0 430,700 460,500 29,800 6.92% Expenditures Transfers out-#001 30,000 0 30,000 30,000 0 0.00% Tourism Promotion 400,700 139,500 540,200 430,500 (109,700) (20.31%) Total expenditures 430,700 139,500 570,200 460,500 (109,700) (19.24%) Revenues over(under)expenditures 0 (139,500) 0 Beginning fund balance 257,932 257,932 118,432 Ending fund balance 257,932 118,432 118,432 24 CITY OF SPOKANE VALLEY,WA 10/9/2012 2013 Budget 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ SPECIAL REVENUE FUNDS-continued #120-CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 700 0 700 500 (200) (28.57%) Transfers-in 0 0 0 0 0 #DIV/0! Total revenues 700 0 700 500 (200) (28.57%) Expenditures Operations 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 700 700 500 Beginning fund balance 350,787 350,787 351,487 Ending fund balance 351,487 351,487 351,987 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 10,000 0 10,000 7,000 (3,000) (30.00%) Transfers-in 0 0 0 0 0 #DIV/0! Total revenues 10,000 0 10,000 7,000 (3,000) (30.00%) Expenditures Operations 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 10,000 10,000 7,000 Beginning fund balance 5,432,428 5,432,428 5,442,428 Ending fund balance 5,442,428 5,442,428 5,449,428 #122-WINTER WEATHER RESERVE FUND Revenues Investment Interest 700 0 700 700 0 0.00% Transfers-in 0 0 0 0 0 #DIV/0! Subtotal revenues 700 0 700 700 0 0.00% Expenditures Reserve for Winter Weather 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 700 700 700 Beginning fund balance 502,005 502,005 502,705 Ending fund balance 502,705 502,705 503,405 #123-CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest 2,000 0 2,000 1,600 (400) (20.00%) Transfers-in-#001 397,000 0 397,000 0 (397,000) (100.00%) Total revenues 399,000 0 399,000 1,600 (397,400) (99.60%) Expenditures Capital Outlay 0 0 0 0 0 #DIV/0! Transfers out-#311 (pavement preservation) 0 0 0 616,284 616,284 #DIV/0! Total expenditures 0 0 0 616,284 616,284 #DIV/0! Revenues over(under)expenditures 399,000 399,000 (614,684) Beginning fund balance 2,004,848 2,004,848 2,403,848 Ending fund balance 2,403,848 2,403,848 1,789,164 25 CITY OF SPOKANE VALLEY,WA 10/9/2012 2013 Budget 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ DEBT SERVICE FUNDS #204-DEBT SERVICE FUND Revenues Spokane Public Facilities District 432,320 0 432,320 437,120 4,800 1.11% Transfer-in-#301 92,652 0 92,652 92,951 299 0.32% Transfer-in-#302 92,651 0 92,651 92,952 301 0.32% Total revenues 617,623 0 617,623 623,023 5,400 0.87% Expenditures Debt Service Payments-CenterPlace 432,320 0 432,320 437,120 4,800 1.11% Debt Service Payments-Roads 185,303 0 185,303 185,903 600 0.32% Total expenditures 617,623 0 617,623 623,023 5,400 0.87% Revenues over(under)expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 26 CITY OF SPOKANE VALLEY,WA 10/9/2012 2013 Budget 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ CAPITAL PROJECTS FUNDS #301 -CAPITAL PROJECTS FUND Revenues REET 1 -Taxes 475,000 0 475,000 500,000 25,000 5.26% Investment Interest 400 0 400 500 100 25.00% Total revenues 475,400 0 475,400 500,500 25,100 5.28% Expenditures Transfer-out-#204 92,652 0 92,652 92,951 299 0.32% Transfer-out-#303 363,627 0 363,627 742,404 378,777 104.17% Transfers out-#311 (pavement preservation) 0 0 0 150,000 150,000 #DIV/0! Total expenditures 456,279 0 456,279 985,355 529,076 115.95% Revenues over(under)expenditures 19,121 19,121 (484,855) Beginning fund balance 772,072 772,072 791,193 Ending fund balance 791,193 791,193 306,338 #302 SPECIAL CAPITAL PROJECTS FUND Revenues REET 2-Taxes 475,000 0 475,000 500,000 25,000 5.26% Investment Interest 2,000 0 2,000 1,000 (1,000) (50.00%) Interfund Transfer-in 0 0 0 0 0 #DIV/0! Total revenues 477,000 0 477,000 501,000 24,000 5.03% Expenditures Transfer-out-#101 0 0 0 0 0 #DIV/0! Transfer-out-#204 92,651 0 92,651 92,952 301 0.32% Transfer-out-#303 1,448,059 0 1,448,059 617,479 (830,580) (57.36%) Transfers out-#311 (pavement preservation) 0 0 0 150,000 150,000 #DIV/0! Total expenditures 1,540,710 0 1,540,710 860,431 (680,279) (44.15%) Revenues over(under)expenditures (1,063,710) (1,063,710) (359,431) Beginning fund balance 1,630,303 1,630,303 566,593 Ending fund balance 566,593 566,593 207,162 27 CITY OF SPOKANE VALLEY,WA 10/9/2012 2013 Budget 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 7,828,118 0 7,828,118 6,597,842 (1,230,276) (15.72%) Developer Contribution 275,000 0 275,000 0 (275,000) (100.00%) Miscellaneous 0 0 0 0 0 #DIV/0! Transfer-in-#001 89,000 0 89,000 0 (89,000) (100.00%) Transfer-in-#301 363,627 0 363,627 742,404 378,777 104.17% Transfer-in-#302 1,448,059 0 1,448,059 617,479 (830,580) (57.36%) Transfer-in-#311 811,000 0 811,000 0 (811,000) (100.00%) Total revenues 10,814,804 0 10,814,804 7,957,725 (2,857,079) (26.42%) Expenditures 005 Pines/Mansfield,Wilbur Rd.to Pines 463,312 0 463,312 300,000 (163,312) (35.25%) 060 Argonne Rd Corridor Upgrade SRTC 802,792 0 802,792 957,892 155,100 19.32% 061 Pines(SR27)ITS Imporvements 1,766,201 0 1,766,201 637,288 (1,128,913) (63.92%) 115 Sprague Ave Resurfacing-Evergreen to Sullivan 1,582,000 0 1,582,000 188,745 (1,393,255) (88.07%) 123 Mission Ave-Flora to Barker(PE&RW) 300,000 0 300,000 0 (300,000) (100.00%) 141 Sullivan&Euclid PCC(PE&RW) 26,289 0 26,289 139,332 113,043 430.00% 142 Broadway @ Argonne/Mullan PCC int,(PE/RW) 138,150 0 138,150 219,599 81,449 58.96% 145 Spokane Valley-Millwood Trail 447,000 0 447,000 200,000 (247,000) (55.26%) 146 24th Ave Sidewalk-Adams to Sullivan 278,520 0 278,520 15,000 (263,520) (94.61%) 148 Greenacres Trail-Design 60,000 0 60,000 0 (60,000) (100.00%) 149 Sidewalk Infill 398,250 0 398,250 337,507 (60,743) (15.25%) 154 Sidewalk&Tansit Stop Accessibility 182,290 0 182,290 33,198 (149,092) (81.79%) 155 Sullivan Rd W Bridge Replacement 600,000 0 600,000 800,000 200,000 33.33% 156 Mansfield Ave. Connection 738,000 0 738,000 1,012,924 274,924 37.25% 157 Sullivan Rd W Bridge Temp Repairs 200,000 0 200,000 0 (200,000) (100.00%) 159 University Rd/1-90 Overpass Study 284,000 0 284,000 125,000 (159,000) (55.99%) 160 Evergreen-16th to 32nd reconstruction 959,000 0 959,000 0 (959,000) (100.00%) 166 Pines Rd(SR27)&Grace Ave. Intersect Safety 0 0 0 98,100 98,100 #DIV/0! 167 Citywide Safety Improvements(bike/ped) 0 0 0 450,995 450,995 #DIV/0! 168 Wellesley Ave&Adams Rd Sidewalk 0 0 0 554,500 554,500 #DIV/0! 169 Argonne/Mullan Corridor Safety-Indiana to Broac 0 0 0 104,460 104,460 #DIV/0! 170 Argonne Road-Empire to Knox Corridor Safety 0 0 0 172,785 172,785 #DIV/0! 171 Sprague Ave ADA Sdwlk Improve(Havana-Fanc 0 0 0 110,400 110,400 #DIV/0! Contingency 1,500,000 0 1,500,000 1,500,000 0 0.00% Total expenditures 10,725,804 0 10,725,804 7,957,725 (2,768,079) (25.81%) Revenues over(under)expenditures 89,000 89,000 0 Beginning fund balance 73,646 73,646 162,646 Ending fund balance 162,646 162,646 162,646 28 CITY OF SPOKANE VALLEY,WA 10/9/2012 2013 Budget 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #304-MIRABEAU PROJECTS FUND Revenues Other Miscellaneous Revenue 0 0 0 0 0 #DIV/0! Investment Interest 0 14 14 0 (14) (100.00%) Total revenues 0 14 14 0 (14) (100.00%) Expenditures Capital Outlays 0 0 0 0 0 #DIV/0! Transfer-out-#309 0 44,361 44,361 0 (44,361) (100.00%) Total expenditures 0 44,361 44,361 0 (44,361) (100.00%) Revenues over(under)expenditures 0 (44,347) 0 Beginning fund balance 44,347 44,347 0 Ending fund balance 44,347 0 0 #307-CAPITAL GRANTS FUND Revenues Grant Proceeds 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Transfer-in-#302 0 0 0 0 0 #DIV/0! Total revenues 0 0 0 0 0 #DIV/0! Expenditures 069 Broadway-190 to Park Road-Trans-#302 0 0 0 0 0 #DIV/0! 088 Broadway-Moore to Flora 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 0 0 0 Beginning fund balance 147 147 147 Ending fund balance 147 147 147 #309-PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 0 0 0 0 0 #DIV/0! Transfer-in-#001 100,000 29,202 129,202 50,000 (79,202) (61.30%) Transfer-in-#304 0 44,361 44,361 0 (44,361) (100.00%) Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 100,000 73,563 173,563 50,000 (123,563) (71.19%) Expenditures Terrace View Park Shelter 0 0 0 0 0 #DIV/0! Terrace View Park Play Equipment 120,000 0 120,000 0 (120,000) (100.00%) Contingency 50,000 0 50,000 0 (50,000) (100.00%) CenterPlace S. Landscape Development Project 0 73,563 73,563 0 (73,563) (100.00%) Greenacres Park 0 0 0 0 0 #DIV/0! Capital 0 0 0 50,000 50,000 #DIV/0! Total expenditures 170,000 73,563 243,563 50,000 (193,563) (79.47%) Revenues over(under)expenditures (70,000) (70,000) 0 Beginning fund balance 411,151 411,151 341,151 Ending fund balance 341,151 341,151 341,151 29 CITY OF SPOKANE VALLEY,WA 10/9/2012 2013 Budget 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #310-CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Spokane Cnty reimb on STEP-48th&Sundown 0 78,500 78,500 0 (78,500) (100.00%) Investment Interest 6,000 0 6,000 0 (6,000) (100.00%) Total revenues 6,000 78,500 84,500 0 (84,500) (100.00%) Expenditures West Gateway at Thierman 120,000 0 120,000 0 (120,000) (100.00%) STEP-Greenhaven 0 118,000 118,000 0 (118,000) (100.00%) STEP-48th&Sundown 0 173,500 173,500 0 (173,500) (100.00%) Prof Svc related to potential Sprague prop acq 0 30,000 30,000 0 (30,000) (100.00%) Acquisition of Sprague property 0 0 0 0 0 #DIV/0! Transfer-out#314(Park Development) 0 0 0 499,623 499,623 #DIV/0! Total expenditures 120,000 321,500 441,500 499,623 58,123 13.16% Revenues over(under)expenditures (114,000) (357,000) (499,623) Beginning fund balance 3,856,623 3,856,623 3,499,623 Ending fund balance 3,742,623 3,499,623 3,000,000 #311 -PAVEMENT PRESERVATION Revenues Transfers in-#001 (100%>$26mm) 0 2,045,203 2,045,203 0 (2,045,203) (100.00%) Transfers in-#001 0 0 0 0 0 #DIV/0! Transfers-in#101 0 0 0 282,000 282,000 #DIV/0! Transfers-in#123 0 0 0 616,284 616,284 #DIV/0! Transfers-in#301 0 0 0 150,000 150,000 #DIV/0! Transfers-in#302 0 0 0 150,000 150,000 #DIV/0! Investment Interest 2,200 0 2,200 0 (2,200) (100.00%) Total revenues 2,200 2,045,203 2,047,403 1,198,284 (849,119) (41.47%) Expenditures Pavement preservation 0 0 0 1,198,284 1,198,284 #DIV/0! Transfers-out#303-Sullivan Brdg Rpr 200,000 0 200,000 0 (200,000) (100.00%) Transfers-out#303-Evergreen 16-32 111,000 0 111,000 0 (111,000) (100.00%) 2012 Pavement Preservation-Phase 1 &2 0 2,818,883 2,818,883 0 (2,818,883) (100.00%) Total expenditures 311,000 2,818,883 3,129,883 1,198,284 (1,931,599) (61.71%) Revenues over(under)expenditures (308,800) (1,082,480) 0 Beginning fund balance 1,084,681 1,084,681 2,201 Ending fund balance 775,881 2,201 2,201 30 CITY OF SPOKANE VALLEY,WA 10/9/2012 2013 Budget 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #312-SULLIVAN STREET BRIDGE FUND Revenues Transfers in-#001 0 0 0 2,000,000 2,000,000 #DIV/0! Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 0 0 0 2,000,000 2,000,000 #DIV/0! Expenditures Capital Outlays 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 0 0 2,000,000 Beginning fund balance 0 0 0 Ending fund balance 0 0 2,000,000 #313-CITY HALL FUND Revenues Transfers in-#001 0 0 0 2,000,000 2,000,000 #DIV/0! Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 0 0 0 2,000,000 2,000,000 #DIV/0! Expenditures Capital Outlays 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 0 0 2,000,000 Beginning fund balance 0 0 0 Ending fund balance 0 0 2,000,000 #314-PARK DEVELOPMENT FUND Revenues Transfers-in#001 0 0 0 2,000,000 2,000,000 #DIV/0! Transfers-in#310 0 0 0 499,623 499,623 #DIV/0! Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 0 0 0 2,499,623 2,499,623 #DIV/0! Expenditures Capital Outlays 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 0 0 2,499,623 Beginning fund balance 0 0 0 Ending fund balance 0 0 2,499,623 #315-CAPITAL RESERVE FUND Revenues Transfers in-#001 0 0 0 1,826,207 1,826,207 #DIV/0! Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 0 0 0 1,826,207 1,826,207 #DIV/0! Expenditures Capital Outlays 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 0 0 1,826,207 Beginning fund balance 0 0 0 Ending fund balance 0 0 1,826,207 31 CITY OF SPOKANE VALLEY,WA 10/9/2012 2013 Budget 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ ENTERPRISE FUNDS #402-STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees 1,750,000 0 1,750,000 1,800,000 50,000 2.86% Investment Interest 5,000 0 5,000 1,800 (3,200) (64.00%) Miscellaneous 0 0 0 0 0 #DIV/0! Total Recurring Revenues 1,755,000 0 1,755,000 1,801,800 46,800 2.67% Expenditures Wages/Benefits/Payroll Taxes 438,614 0 438,614 475,604 36,990 8.43% Supplies 32,540 0 32,540 16,300 (16,240) (49.91%) Services&Charges 1,244,287 0 1,244,287 1,132,687 (111,600) (8.97%) Intergovernmental Payments 23,000 0 23,000 23,000 0 0.00% Transfers-out-#001 15,000 0 15,000 13,400 (1,600) (10.67%) Transfers-out-#303 0 0 0 0 0 #DIV/0! Total Recurring Expenditures 1,753,441 0 1,753,441 1,660,991 (92,450) (5.27%) Recurring Revenues Over(Under) Recurring Expenditures 1,559 0 1,559 140,809 NONRECURRING ACTIVITY Revenues Grant Proceeds-Sullivan Brdg Dm Retrofit 153,667 0 153,667 200,000 46,333 30.15% Transfers-in-#101 (shop facility) 0 0 0 0 0 #DIV/0! Total Nonrecurring Revenues 153,667 0 153,667 200,000 46,333 30.15% Expenditures Capital-various projects 400,000 0 400,000 150,000 (250,000) (62.50%) Sullivan Bridge Drain Retrofit 0 0 0 267,000 267,000 #DIV/0! Total Nonrecurring Expenditures 400,000 0 400,000 417,000 17,000 4.25% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (246,333) 0 (246,333) (217,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (244,774) 0 (244,774) (76,191) Beginning working capital 2,382,660 2,382,660 2,137,886 Ending working capital 2,137,886 2,137,886 2,061,695 #403-AQUIFER PROTECTION AREA Revenues Spokane County 500,000 0 500,000 500,000 0 0.00% Investment Interest 2,500 0 2,500 1,000 (1,500) (60.00%) Grant-Sprague Swales 0 666,622 666,622 0 (666,622) (100.00%) Grant-Decant Facility 0 0 0 0 0 #DIV/0! Total revenues 502,500 666,622 1,169,122 501,000 (668,122) (57.15%) Expenditures Sprague Swales 630,000 541,411 1,171,411 0 (1,171,411) (100.00%) Capital-various 0 0 0 90,000 90,000 #DIV/0! 14th Ave Custer to Carnahan 0 0 0 200000 200,000 #DIV/0! Bettman-Dickey Storm drain 0 0 0 210,000 210,000 #DIV/0! Decant Facility 0 0 0 0 0 #DIV/0! Total expenditures 630,000 541,411 1,171,411 500,000 (671,411) (57.32%) Revenues over(under)expenditures (127,500) (2,289) 1,000 Beginning working capital 417,326 417,326 415,037 Ending working capital 289,826 415,037 416,037 32 CITY OF SPOKANE VALLEY,WA 10/9/2012 2013 Budget 2012 2013 Difference Between As Amended As Proposed 2012 and 2013 February 28 Amendment Amended Budget $ INTERNAL SERVICE FUNDS #501 -ER&R FUND Revenues Transfer-in-#001 0 0 0 15,400 15,400 #DIV/0! Transfer-in-#101 0 0 0 10,777 10,777 #DIV/0! Transfer-in-#101 (plow replace.) 100,000 0 100,000 150,000 50,000 50.00% Transfer-in-#402 0 0 0 1,567 1,567 #DIV/0! Investment Interest 0 0 0 1,000 1,000 #DIV/0! Total revenues 100,000 0 100,000 178,744 78,744 78.74% Expenditures Computer replacement lease 0 0 0 0 0 #DIV/0! Software/Hardware replacement 0 0 0 0 0 #DIV/0! Vehicle Replacement 0 0 0 50,000 50,000 #DIV/0! Snow Plow Replacement 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 50,000 50,000 #DIV/0! Revenues over(under)expenditures 100,000 100,000 128,744 Beginning working capital 932,335 932,335 1,032,335 Ending working capital 1,032,335 1,032,335 1,161,079 #502-RISK MANAGEMENT FUND Revenues Investment Interest 0 0 0 0 0 #DIV/0! Transfer-in-#001 319,000 0 319,000 319,000 0 0.00% Total revenues 319,000 0 319,000 319,000 0 0.00% Expenditures Auto&Property Insurance 319,000 0 319,000 319,000 0 0.00% Unemployment Claims 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Total expenditures 319,000 0 319,000 319,000 0 0.00% Revenues over(under)expenditures 0 0 0 Beginning fund balance 30,590 30,590 30,590 Ending fund balance 30,590 30,590 30,590 TOTAL OF ALL FUNDS Total of Revenues for all Funds 55,983,894 2,863,902 58,847,796 62,525,806 Total of Expenditures for all Funds 58,102,320 6,273,590 64,375,910 64,069,956 Total Capital expenditures(included in total expenditures) 12,396,804 3,837,049 16,233,853 11,028,866 33 City of Spokane Valley 2013 Budget Revenues by Type General Fund Property Tax 10,943,700 Sales Tax 15,100,000 Criminal Justice Sales Tax 1,280,000 Public Safety Sales Tax 750,000 Gambling Tax 612,500 Franchise Fees/Business Registration 1,135,000 State Shared Revenues 1,684,600 Service Revenues 1,304,000 Fines and Forfeitures 1,502,300 Recreation Program Fees 571,500 Miscellaneous, Investment Int. ,Transfers 241,100 Total General Fund 35,124,700 Other Funds Street Fund 4,766,100 Paths&Trails Fund 7,800 Hotel/Motel Fund 460,500 CenterPlace Operating Reserve Fund 500 Service Level Reserve Fund 7,000 Winter Weather Reserve Fund 700 City Facilities Repair&Replacement 1,600 Debt Service LTGO 03 623,023 Capital Projects Fund 500,500 Special Capital Projects Fund 501,000 Street Capitial Projects Fund 7,957,725 Mirabeau Point Project Fund - CDBG Fund Revenues - Capital Grants Fund - Barker Bridge-Federal Grant Fund - Parks Capital Fund 50,000 Civic Facilities Capital Fund - Pavement Preservation Fund 1,198,284 Sullivan Street Bridge Fund 2,000,000 City Hall Fund 2,000,000 Park Development Fund 2,499,623 Capital Reserve Fund 1,826,207 Stormwater Management Fund 2,001,800 Aquifer Protection Area 501,000 Equipment Rental&Replacement Fund 178,744 Risk Management Fund 319,000 Total Other Funds 27,401,106 Total All Funds $ 62,525,806 34 City of Spokane Valley 2013 General Fund Revenues $35,124,700 Public Safety Sales Tax 2% Gambling Tax Criminal Justice Sales Tax 2% 4% Franchise Fees/Business Registrations 3% State Shared Revenues Sales Tax r: 5% 43% Service Revenues 4% Fines&Forfeitures 4% Recreation Program Fees 1% Miscellaneous 1% Property Tax 31% 35 City of Spokane Valley 2013 City Wide Revenues $ 62,525,806 Capital Projects Funds 30% Debt Service Fund 1% Stormwater Management Other Special Revenue Funds 1% Fund 3% Street Fund APA Fund 7% / 1% iir■Internal Service Funds 1% General Fund 56% 36 City of Spokane Valley 2013 Budget Detail Revenues by Type 2011 2012 2013 Proposed General Fund Revenues Actual Budget Budget Property Tax Property Tax $ 10,461,051 $ 10,808,900 $ 10,943,700 Property Tax-Delinquent 220,569 - - 10,681,620 10,808,900 10,943,700 Sales Taxes Sales Tax 14,854,749 14,210,000 15,100,000 Sales Tax-Criminal Justice 1,266,819 1,200,000 1,280,000 Sales Tax-Public Safety 724,219 790,000 750,000 16,845,787 16,200,000 17,130,000 Gambling Taxes Amusement Games 10,882 10,000 10,800 Card Games 447,778 550,000 535,500 Interest on Gambling Tax 137 10,000 200 Punch Boards&Pull Tabs 65,569 70,000 66,000 524,367 640,000 612,500 Licenses&Permits Business Licenses 90,238 90,000 90,000 Comcast PEG Contribution 25,115 - 25,000 Franchise Fees 1,015,327 1,176,000 1,020,000 1,130,680 1,266,000 1,135,000 State Shared Revenues City Assistance State Revenue - 10,000 - Criminal Justice Area#4 130,326 130,000 130,100 Criminal Justice Special Programs 74,942 76,600 80,600 DUI-Cities 19,171 17,000 17,300 False Alarm Srvs - - - Liquor Board Excise Tax 437,486 451,400 76,100 Liquor Board Profits 625,605 557,800 812,200 MVET Criminal Justice-Population 19,853 22,500 23,500 Payment in Lieu of Taxes-DNR 3,870 3,500 4,800 Streamline Sales Tax(SST)Mitigation 589,154 560,000 540,000 Work Study Reimbursement 3,723 5,500 - 1,904,131 1,834,300 1,684,600 Service Revenues Airway Heights Bldg.Plan Rev. 13,645 14,000 - Building Permits 597,906 590,000 730,000 Building Plan Review Fees 149,104 150,800 - Code Enforcement 10,211 - - Developer Mitigation Rev 51,238 52,000 - Cry Wolf Fees 001.000.000.342.28.02 154,550 145,000 130,000 Demolition Permits 2,567 5,200 3,000 Grading Permits 2,479 5,000 1,100 Mechanical Permits 59,873 92,000 84,000 Misc.Permits&Fees 5,831 5,000 5,900 Planning Fees 140,784 106,000 310,000 EECBG Grant 62,084 - - Plumbing Permits 36,138 35,000 40,000 Right of Way Permits 105,765 100,000 - 1,392,175 1,300,000 1,304,000 Fines and Forfeitures Public Safety Grants 163,657 55,000 - Fines&Forfeits-Traffic 666,777 900,000 832,300 Other Criminal-Non Traffic Fines 754,101 1,000,000 670,000 1,584,536 1,955,000 1,502,300 Recreation Program Charges Activity Fees(To use a recreational facility) 214,096 215,000 215,000 Program Fees(To participate in a program) 317,625 355,000 356,500 531,721 570,000 571,500 Miscellaneous Investment Interest 82,691 145,000 90,000 Sales Tax Interest 10,793 50,000 15,000 Property Tax Interest - - - Police Precinct Rent&Maint. 52,009 55,000 53,000 Office of Public Def-Re-Licensing Grant - - - Miscellaneous Revenue&Grants 3,278 - - 148,771 250,000 158,000 Transfers Transfer-in-#101(street admin) 25,000 39,600 39,700 Transfer-in-#105(h/m tax-CP advertising) - 30,000 30,000 Transfer-in-#310(full paveback) 1,051,730 - - Transfer-in-#402(storm admin) 13,386 15,000 13,400 1,090,116 84,600 83,100 Total General Fund Revenue $ 35,833,904 $ 34,908,800 $ 35,124,700 37 City of Spokane Valley 2013 Budget Detail Revenues by Type 2011 2012 2013 Other Fund Revenues Actuals Budget Proposed Budget 101 Street Fund Investment Interest - 5,000 5,000 Motor Fuel(Gas)Tax 1,900,708 1,897,800 1,861,100 Other Miscellaneous Revenues&Grants 517,825 - - Street Maintenance&Repair Charges 25,259 - - Utilities tax 2,880,963 3,000,000 2,900,000 5,324,755 4,902,800 4,766,100 102 Arterial Street Fund Transfer from:Capital Grants Fund - - - 103 Paths&Trails Fund Interfund Transfer-in-#101(MVFT) - - - Motor Fuel(Gas)Tax 7,898 8,000 7,800 7,898 8,000 7,800 105 HoteVMotel Fund Hotel/Motel Tax 457,603 430,000 460,000 Investment Interest 455 700 500 458,057 430,700 460,500 120 CenterPlace Operating Reserve Investment Interest 556 700 500 556 700 500 121 Service Level Stabilization Reserve Transfer from General Fund - - - Investment Interest 8,632 10,000 7,000 8,632 10,000 7,000 122 Winter Weather Reserve Interfund Transfer - - - Investment Interest 837 700 700 837 700 700 123 City Facilities Repair&Replacement Investment Interest 1,989 2,000 1,600 Interfund Transfer#001 394,600 397,000 - 396,589 399,000 1,600 204 Debt Service-LTGO 03 Facilities District Revenue 427,120 432,320 437,120 Interfund Transfer-in-#301 92,251 92,652 92,951 Interfund Transfer-in-#302 92,251 92,651 92,952 611,623 617,623 623,023 301 Capital Projects Fund Investment Interest 1,518 400 500 REET1-1st.25Percent 481,623 475,000 500,000 Transfer from:Street Capital Projects - - - 483,141 475,400 500,500 302 Special Capital Projects Fund Investment Interest 1,732 2,000 1,000 REET2-2nd.25 Percent 479,129 475,000 500,000 Transfer from:Street Capital Projects - - - 480,861 477,000 501,000 303 Street Capital Projects Developer Contributions 92,768 275,000 - Grant Proceeds 3,298,073 7,828,118 6,597,842 Interfund Transfer-in-#102 8,502 89,000 - Interfund Transfer-in-#301 278,105 363,627 742,404 Interfund Transfer-in-#302 1,045,667 1,448,059 617,479 Interfund Transfer-in-#311 - 811,000 Interfund Transfer-in-#401 56,862 - - Transfer from Street Fund 13,105 - - Transfer from General Fund 551,730 - - 5,344,813 10,814,804 7,957,725 304 Mirabeau Projects Fund Investment Interest 45 14 - 45 14 - 307 Capital Grants Fund Transfer from Art.St fund#102 49,518 - - Spokane county utility 20,103 - - Miscellaneous/Private Development 18 - - Transfers from Special Capital Projects Fund 45,714 - Transfer from Capital Project(301) - - - Transfer from Stormwater - - - 115,353 - - 38 City of Spokane Valley 2013 Budget Detail Revenues by Type 2011 2012 2013 Other Fund Revenues Actuals Budget Proposed Budget 308 Barker Bridge Reconstruction-Fed Grant Coordination Revenue 765 - - Transfer from Capital Project(301) 133,588 - - 134,353 - - 309 Parks Capital Projects Investment Interest 1,735 - - State Rec&Conservation Grant Rev 496,250 - - Transfer-in-#001 100,000 129,202 50,000 Transfer-in-#304 - 44,361 - 597,985 173,563 50,000 310 Civic Facilities Capital Proiects Investment Interest 8,609 6,000 - Spokane Cnty reimb on STEP-48th&Sundown - 78,500 - 8,609 84,500 - 311 Pavement Preservation Investment Interest - 2,200 - Transfers-in-#001(100%>$26mm) - 2,045,203 - Transfers-in-#001 - - - Transfers-in-#101 - - 282,000 Transfers-in-#123 - - 616,284 Transfers-in-#301 - - 150,000 Transfers-in-#302 - - 150,000 2,047,403 1,198,284 312 Sullivan Street Bridge Fund Transfers-in-#001 - - 2,000,000 - - 2,000,000 313 City Hall Fund Transfers-in-#001 - - 2,000,000 - - 2,000,000 314 Park Development Fund Transfers-in-#001 - - 2,000,000 Transfers-in-#311 - - 499,623 - - 2,499,623 315 Capital Reserve Fund Transfers-in-#001 - - 1,826,207 - - 1,826,207 402 Stormwater Management Fund Grant Proceeds 373,861 153,667 - Interfund Transfers-in-#101(shop facility) - - - Investment Interest 2,833 5,000 1,800 Stormwater Management Fee 1,832,952 1,750,000 1,800,000 2,209,646 1,908,667 2,001,800 403 Aquifer Protection Area Investment Interest - 2,500 1,000 Grant-SpragueSwales - 666,622 Spokane County 417,326 500,000 500,000 417,326 1,169,122 501,000 501 Equipment Rental&Replacement Fund Investment Interest 1,456 - 1,000 InterfundTransfer-in-#001 15,400 - 15,400 Interfund Transfer-in-#101 9,100 - 10,777 Interfund Transfer-in-#101(plow replace) 100,000 150,000 Interfund Transfer-in-#402 - - 1,567 25,956 100,000 178,744 502 Risk Management Fund Employment Security Transfers - - - Interfund Transfer-#001 319,000 319,000 319,000 Investment Interest 25 - - 319,025 319,000 319,000 Total all other Funds Revenue 16,946,059 23,938,996 27,401,106 General Fund Revenues 35,833,904 34,908,800 35,124,700 Total Revenues 52,780,008 58,847,796 62,525,806 39 City of Spokane Valley 2013 Budget Expenditures by Department General Fund Council $ 390,111 City Manager 1,047,155 Public Safety 22,139,200 Operations&Administrative Deputy City Manager 609,706 Finance 1,089,633 Human Resources 228,041 Public Works 876,443 Planning&Community Development Admin 257,175 Development Engineering 850,845 Planning 869,743 Building 1,162,582 Library - Parks& Recreation Administration&Maintenance 1,059,717 Recreation 224,999 Aquatics 485,600 Senior Center 88,143 CenterPlace 796,884 General Government 2,965,557 Transfer-#312-Sullivan Street Bridge Fund 2,000,000 Transfer-#313-City Hall Fund 2,000,000 Transfer-#314-Park Development Fund 2,000,000 Transfer-#315-Capital Reserve Fund 1,826,207 Total General Fund 42,967,741 Other Funds Street Fund 4,903,999 Paths&Trails Fund - Hotel/Motel Fund 460,500 CenterPlace Operating Reserve Fund - Service Level Stabilization Fund - Winter Weather Reserve Fund - Civic Facility Replacement Fund 616,284 Debt Service-LTGO 03 623,023 Capital Projects Fund 985,355 Special Capital Projects Fund 860,431 Street Capital Projects Fund 7,957,725 Mirabeau Point Capital Projects Fund - Capital Grants Fund - Parks Capital Projects Fund 50,000 Civic Facilities Capital Projects Fund 499,623 Pavement Preservation 1,198,284 Sullivan Street Bridge Fund - City Hall Fund - Park Development Fund - Capital Reserve Fund - Stormwater Management Fund 2,077,991 Aquifer Protection Area 500,000 Equipment Rental&Replacement 50,000 Risk Management Fund 319,000 Total All Funds $ 64,069,956 40 City of Spokane Valley 2013 General Fund Expenditures $ 42,967,741 Public Safety 52% Planning&Community Parks&Recreations Development 6% 7% General Government 7% Public Works 2% Transfer-#312-Sullivan Street Bridge Fund Operation&Administrative 5% 4% Legislative&Executive Transfer-#313-City Hall Fund 3% Transfer-#315-Capital Transfer-#314-Park 5% Reserve Fund Development Fund 4% 5% 41 City of Spokane Valley 2013 City Wide Expenditures $ 64,069,956 Stormwater&APA Funds 4% Gen.Gov.,Risk Mgmt,Equip 17% Public Safety 34% Capital Projects 20% Reserves,Tourism Operations&Administrative 1% 7% Street Fund Planning&Community 8% Parks&Recreation Development 4% 5% 42 City of Spokane Valley 2013 Budget General Fund Expenditures by Department and Type Services & Wages&Benefits Supplies Charges Intergovernmental Interfund Capital Expenditures Total General Fund Legislative Branch $ 188,868 $ 4,150 $ 197,093 $ - $ - $ - $ 390,111 Legislative&Executive 906,901 5,700 134,554 - - - 1,047,155 Public Safety - - - 22,139,200 - - 22,139,200 Operations&Administrative Deputy City Manager 573,870 2,350 33,486 - - - 609,706 Finance 1,055,533 3,500 30,600 - - - 1,089,633 Human Resources 210,161 700 17,180 - - - 228,041 Public Works 741,993 25,500 108,950 - - - 876,443 Planning&Community Development Admin 227,975 3,100 11,100 15,000 - - 257,175 Planning 729,293 7,250 93,200 40,000 - - 869,743 Building 1,036,282 34,200 48,700 30,000 8,400 5,000 1,162,582 Development Engineering 764,895 7,800 48,150 30,000 - - 850,845 Library - - - - - - - Parks&Recreation Parks Administration&Maint. 221,717 35,800 784,200 11,000 7,000 - 1,059,717 Recreation 145,999 6,700 72,300 - - - 224,999 Aquatics - 2,500 483,100 - - - 485,600 Senior Center 77,693 3,500 6,950 - - - 88,143 CenterPlace 406,402 68,947 321,535 - - - 796,884 General Government - 18,700 1,426,500 265,600 369,000 885,757 2,965,557 Transfer out-#312 Sullivan Street Bridge - - - - 2,000,000 - 2,000,000 Transfer out-#313 City Hall - - - - 2,000,000 - 2,000,000 Transfer out-#314 Park Development - - - - 2,000,000 - 2,000,000 Transfer out-#315 Capital Reserve - - - - 1,826,207 - 1,826,207 Total General Fund $ 7,287,582 $ 230,397 $ 3,817,598 $ 22,530,800 $ 8,210,607 $ 890,757 $ 42,967,741 43 Fund: 001 General Fund Spokane Valley Dept: 011 Legislative Branch 2013 Budget 011 -Council This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated,the appropriate levels of service,and establishing goals and policies for the organization. Accomplishments for 2012 • Support Council Goals: • Continued monitoring of significant wastewater issues Monitor status of Spokane County Wastewater Permit. Staff reviewing County Flood Plain Study for potential discharge to Saltese Flats. • Solid Waste- to include identifying the issue&research alternatives of joining the consortium or handling it ourselves and examining the consequences of each alternative. Attended intergovernmental workshops and discussions regarding solid waste. City Manager is on the Joint Committee with other jurisdictions to develop an RFP to determine options for Waste-to-Energy-Plant, long haul,and transfer station.Also explored options for solid waste collection. • Review and Evaluate Development Regulations and compare with surrounding Cities. Schedule council review and code update of sign and landscape code,zoning use matrix, boundary line adjustment process and building permit and application timeframes. • Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of State-wide significance as required by state code. Shoreline Inventory,goals and policies drafted and approved by Planning Commission and City Council. DOE Grant approved to assist in development of plan. • Pursue a legislative capital budget request. Work with Council to develop legislative agenda and capital requests for Park Road Pool Property and Sullivan Bridge. Pursued legislative request through legislative advisor. Unsuccessful in 2012. • Create an economic development plan including options for City Hall. Worked with Community Development to initiate an economic development plan. Met with local partners and economic development agencies. Developed Plan overview and inventoried partners. Plan pending input from Ad Hoc Committee. Changes to development regulations, stormwater swales and beautification and traffic infrastructure all economic development related. Goals for 2013 • Continue monitoring wastewater issues, including governance of wastewater facilities, and pursuit of the most efficient and economical methods to ensure the continuation of wastewater discharge licenses. • Pursue the topic of Solid Waste to include identifying the issue&research alternatives of joining the consortium or handling it ourselves and examining the consequences of each alternative. • Review and Evaluate development regulations and compare with surrounding cities. • Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. • Pursue a legislative capital budget request-to be identified • Create an Economic Development Plan including options for a city hall. 44 Fund: 001 General Fund Spokane Valley Dept: 011 Legislative Branch 2013 Budget 011 -Council Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Personnel-FTE Equivalents Mayor 1.0 1.0 1.0 Council 6.0 6.0 6.0 Total FTEs 7.0 7.0 7.0 Budget Detail Salaries,Wages, &Benefits $ 141,389 $ 174,867 $ 188,868 Supplies 3,515 6,250 4,150 Services&Charges 139,814 205,132 197,093 Total Legislative Branch $ 284,718 $ 386,249 $ 390,111 45 Fund:001 General Fund Spokane Valley Dept: 013 Executive&Legislative Support 2013 Budget 013-City Manager This department is accountable to the City Council for the operational results of the organization,effective support of elected officials in achieving their goals;fulfillment of the statutory requirements of the City Manager,implementation of City Council policies,and provision of a communication linkage between citizens,the City Council,City departments, and other government agencies. Accomplishments for 2012 • Support Council Goals: • Continued monitoring of significant wastewater issues Monitor status of Spokane County Wastewater Permit.Staff reviewing County Flood Plain Study for potential discharge to Saltese Flats. • Solid Waste- to include identifying the issue&research alternatives of joining the consortium or handling it ourselves and examining the consequences of each alternative. Attended intergovernmental workshops and discussions regarding solid waste.City Manager is on the Joint Committee with other jurisdictions to develop an RFP to determine options for Waste-to-Energy-Plant,long haul,and transfer station.Also explored options for solid waste collection. • Review and Evaluate Development Regulations and compare with surrounding Cities. Schedule council review and code update of sign and landscape code,zoning use matrix, boundary line adjustment process and building permit and application timeframes. • Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of State-wide significance as required by state code. Shoreline Inventory,goals and policies drafted and approved by Planning Commission and City Council. DOE Grant approved to assist in development of plan. • Pursue a legislative capital budget request. Work with Council to develop legislative agenda and capital requests for Park Road Pool Property and Sullivan Bridge.Pursued legislative request through legislative advisor. Unsuccessful in 2012. • Create an economic development plan including options for City Hall. Worked with Community Development to initiate an economic development plan.Met with local partners and economic development agencies.Developed Plan overview and inventoried partners.Plan pending input from Ad Hoc Committee.Changes to development regulations, stormwater swales and beautification and traffic infrastructure all economic development related. Goals for 2013 • Continue monitoring wastewater issues,including governance of wastewater facilities, and pursuit of the most efficient and economical methods to ensure the continuation of wastewater discharge licenses. • Pursue the topic of Solid Waste to include identifying the issue&research alternatives of joining the consortium or handling it ourselves and examining the consequences of each alternative. • Review and Evaluate development regulations and compare with surrounding cities. • Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. • Pursue a legislative capital budget request-to be identified • Create an Economic Development Plan including options for a city hall. 46 Fund:001 General Fund Spokane Valley Dept: 013 Executive&Legislative Support 2013 Budget 013-City Manager Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Personnel-FTE Equivalents City Manager 1.0 1.0 1.0 City Attorney 1.0 1.0 1.0 City Clerk 1.0 1.0 1.0 Deputy City Attorney 1.0 1.0 1.0 Deputy City Clerk 1.0 1.0 1.0 Administrative Assistant-Legal 1.0 1.0 1.0 Administrative Assistant(CC) 1.0 1.0 1.0 Administrative Assistant(CM) 1.0 1.0 1.0 Total FTEs 8.0 8.0 8.0 Interns 3.5 2.0 3.0 Budget Detail(*) Salaries,Wages,&Benefits $ 722,496 $ 906,951 $ 906,901 Supplies 3,273 7,720 5,700 Services&Charges 215,742 151,794 134,554 Total Executive&Legislative Support $ 941,511 $ 1,066,465 $ 1,047,155 47 Fund: 001 General Fund City of Spokane Valley Dept: 016 Public Safety 2013 Budget 016 - Public Safety The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services,jail and animal control services. See following page for detail information on each budgeted section. Judicial System -The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Budgeted contract amount: $ 2,090,326 Law Enforcement - The Spokane County Sheriff's Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Budgeted contract amount: $ 17,220,568 Jail System -Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Budgeted contract amount: $ 1,301,540 Animal Control -Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Budgeted contract amount: $ 268,351 Fines & Forfeitures State Remittance Budgeted contract amount: $ 1,050,264 Communications Budgeted contract amount: $ 208,151 Interfund Transfers -Transfer to Fund #123 to cover future building improvements or the eventual replacement of the precinct building $ - Total $ 22,139,200 48 City of Spokane Valley 2013 Budget 016-Public Safety 2013 2011 2012 Proposed Actual Budget Budget Judicial System: District Court Contract 814,284 1,071,588 898,375 Jury Management Contract - - - Intergovernmental Payments 30,855 - - Public Defender Contract 485,456 582,643 672,894 Prosecutor Contract 396,151 430,074 393,219 Pretrial Services Contract 83,137 128,393 125,838 Prosecutor-Funded by JAG Grant 12,403 - - Subtotal Judicial System 1,822,285 2,212,698 2,090,326 Law Enforcement System: Sheriff Contract 16,296,352 16,422,754 16,599,835 Emergency Management Contract 81,116 84,970 82,291 Wages&Benefits 2,618 4,887 4,936 Operating Supplies 1,696 2,449 2,473 Repair&Maintenance. Supplies 1,713 2,449 2,473 Gas, Oil, &Tires 945 - - Small Tools&Minor Equipment 493 980 990 Electricity/Gas 23,866 33,545 33,880 Water 2,080 2,516 2,541 Sewer 754 839 847 Waste Disposal 3,423 2,935 2,964 Copier Maintenance - - - Law Enf. Bldg Maintenance Contract 52,730 73,419 74,153 Contingency - 53,395 367,735 Crywolf Charges&Fees 36,616 45,000 45,450 Sterling Bank Fees 4,316 - - Crywolf Refunds 1,360 - - Subtotal Law Enforcement System: 16,510,081 16,730,138 17,220,568 Jail System: Jail Contract 492,620 1,333,131 1,301,540 Jail-Geiger Corrections Center 127,520 - - Work Release(Geiger) 471,530 - . Subtotal Jail System: 1,091,670 1,333,131 1,301,540 Other: Capital Outlays/Communications 243,670 271,154 208,151 Fines&Forfeitures State Remittance 974,099 1,057,363 1,050,264 Animal Control Contract 314,255 315,516 268,351 Non-Capital Equipment for JAG Grant 1,707 - - Non-Capital Equip for ARRA JAG Grant 1,946 - - Travel/Mileage 212 - - Building Replacement Costs 80,000 80,000 - Nighttime Seatbelt Patrol Overtime 3,196 - Hwy 27 Traffic Safety Overtime 4,799 - - X-52 DUI Overtime 7,891 - - Traffic Safety Emergency 5,565 - - Child Car Seat Overtime 3,587 - - Slow Down or Pay Up 6,677 - - Subtotal Other: 1,647,604 1,724,033 1,526,766 Total Public Safety 21,071,640 22,000,000 22,139,200 49 City of Spokane Valley 2012 Budgeted Contract Expenditures 18,000,000 - 16,599,835 16,000,000 - 14,000,000 - 12,000,000 - 10,000,000 - 8,000,000 - 6,000,000 - 4,000,000 - 2,000,000 - 1,301,540 898,375 74,153 MOM 82,291 268,351 District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf.Bldg Jail Contract Animal Control Contract Contract Contract Management Maintenance Contract Contract Contract 50 Fund:001 General Fund Spokane Valley Dept: 018 Operations&Administrative Services 2013 Budget 018-Operations&Administrative Services The Operations&Administrative Services Department is composed of three divisions,the Deputy City Manager Division,the Finance Division,and the Human Resources Division. As of 2007,the Legal Division costs are included in the Executive and Legislative Support Division. 013-Deputy City Manager Division The Deputy City Manager(DCM)supervises the Operations&Administrative Services Department,assists the City Manager in organizing and directing the other operations of the City,and assumes the duties of City Manager in his/her absence. Note: The Deputy City Manager position has been vacant since January 2010 and since that time the City Manager has fulfilled this role. Accomplishments for 2012 • Evaluated animal control options and selected provider and facility to provide long-term service to the city. • Worked on Solid Waste evaluation process to meet long-term needs of Spokane Valley • Resolved law enforcement billing dispute. • Identified alternatives to incarceration to pursue reducing future incarceration costs. • Evaluated prosecution alternatives to meet the specific needs of the Spokane Valley municipality. • Implemented public safety service contract amendments to ease administration and increase accuracy of associated costs. • Initiated planning for ten-year anniversary celebration. • Initiated branding and marketing plan for City including advertising in 4th quarter 2012. Goals for 2013 • Evaluate Solid Waste options and select most effective course. • Negotiate public safety contracts to incorporate performance measures,enhanced reporting,and customer service standards. • Implement quarterly reporting to Council on public safety service contracts. • Implement enhanced oversight standards for prosecution services. • Complete contract and purchasing procedures. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Personnel-FTE Equivalents Deputy City Manager 1.0 1.0 1.0 Senior Administrative Analyst 1.0 1.0 1.0 Public Information Officer 1.0 1.0 1.0 Administrative Analyst 1.0 1.0 1.0 Administrative Assistant 2.0 1.0 0.0 Office Assistant I 1.0 1.0 1.0 Office Assistant II 1.0 1.0 1.0 Total FTEs 8.0 7.0 6.0 Intern 1.0 1.0 1.0 Budget Detail Salaries,Wages, &Benefits $ 424,953 $ 600,149 $ 573,870 Supplies $ 1,380 $ 2,850 $ 2,350 Services&Charges 79,375 55,885 33,486 Total Deputy City Manager Division $ 505,708 $ 658,884 $ 609,706 51 Fund:001 General Fund Spokane Valley Dept: 018 Finance Division 2013 Budget 014-Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and reporting,payroll,accounts payable,purchasing,budgeting and financial planning,treasury,information technology and investments. The division is also responsible for generating and analyzing data related to the City's operations. The department prepares monthly Finance Activity Reports for review by the City Manager and City Council as well as the Annual Financial Report that is subject to an annual audit conducted by the Washington State Auditor's Office. Accomplishments for 2012 • Implemented State Auditor recommendations. • Improved financial statement process and accuracy • Expanded the contents of the monthly Finance Department Activity Report to include an analysis of revenues, expenditures and changes in fund balance for every activity fund managed by the City. • Completed the installation of the Paladin SmartGov permit tracking software and worked with the community Development department to monitor actual results against City expectations. • Replaced 32 personal computers that reached the end of their life cycle and installed Microsoft Office 2010 on each of the new PCs. • Researched,acquired and installed safes to store valuables including money at the finance Department, Permit Center and CenterPlace. • Replaced 3 servers and updated/repurposed 1. Goals for 2013 • Consider 2011 audit recommendations • Work towards continued improvement and accuracy in the financial statement preparation process. • Assist in negotiations to renew the City's lease of the City Hall building which expires March 31,2013. • Work with other city Departments,evaluate existing City purchasing system and consider implementing revisions to procurement including the use of purchase requisitions and purchase orders. • Develop a system to audit sales tax receipts and ensure that sales taxes collected by businesses located in Spokane Valley are actually credited to the City as opposed to other municipalities. • Replace another 30 personal computers that will reach the end of their life cycle and install Microsoft Office 2010 on replacements. • Replace 3 servers that will reach the end of their life cycle. • Update the remaining 5 to 6 servers to 2008. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Personnel-FTE Equivalents Finance&Admin Services Director 1.00 1.00 1.00 Accounting Manager 1.00 1.00 1.00 Accountant/Budget Analyst 4.00 4.00 3.75 Accounting Technician 2.00 2.00 2.00 IT Specialist 3.00 2.00 2.00 GIS/Database Administrator 1.00 1.00 1.00 Total FTEs 12.00 11.00 10.75 Intern 1.0 1.0 0.0 Budget Detail Salaries,Wages, &Benefits $ 903,496 $ 1,011,932 $ 1,055,533 Supplies 6,468 3,500 3,500 Services&Charges 46,543 31,675 30,600 Total Finance Division $ 956,507 $ 1,047,107 $ 1,089,633 52 Fund:001 General Fund Spokane Valley Dept: 018 Human Resources Division 2013 Budget 016-Human Resources Division Human Resources(HR)is administered through the Deputy City Manager(DCM). The HR operation provides services in compensation,benefits,training and organizational development,staffing,employee relations,and communications. Accomplishments for 2012 • Met the AWC requirements to achieve the WellCity Award at the"Excellence"level. • Conducted and/or assisted in recruitment and selection to fill executive and managerial vacancies • Develop an automated employee performance management system for implementation in 2013 • Assisted in the support of the implementation of on-line employee services Goals for 2013 • Implement a program to reduce the number of pre-employment physicals and associated costs • Explore AWC Retro Program for possible reductions in workman's compensation rates • Implement the provisions of the successor labor contract negotiated in 2012 • Continue to review and revise City Website to increase service and functionality • Provide employee training in the areas of safe driving and budgeting Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Personnel-FTE Equivalents Human Resource Manager 1.0 1.0 1.0 Human Resources Technician 1.0 1.0 1.0 Total FTEs 2.0 2.0 2.0 Budget Detail Salaries,Wages, &Benefits $ 182,604 $ 189,459 $ 210,161 Supplies 596 1,847 700 Services&Charges 21,314 38,925 17,180 Total Human Resources Division $ 204,514 $ 230,231 $ 228,041 53 Fund:001 General Fund Spokane Valley Dept: 032 Public Works 2013 Budget 032-Public Works The Public Works Department oversees the City's transportation system,which includes construction and maintenance of streets and stormwater systems,operations and maintenance of traffic signs and signals and transportation planning. Accomplishments for 2012 • Designed and constructed funded capital projects. • Developed the 2013-2018 Six Year Transportation Improvement Plan. • Submitted grants for various capital projects. • Adopted the 2011 Update of the Pavement Management Program. • Completed numerous 2012 Pavement Preservation Projects. Goals for 2013 • Implement approved capital projects. • Provide planning for development of update Transportation Improvement Plan. • Prepare and submit grant applications for capital projects. • Complete 2013 Pavement Preservation Projects as approved Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Personnel-FTE Equivalents Public Works Director 1.0 1.0 1.0 Administrative Assistant 2.0 2.0 2.0 Senior Engineer(CIP) 1.0 1.0 1.0 Senior Engineer 2.0 2.0 2.0 * Assistant Engineer(CIP) 1.0 1.0 1.0 * Limited Term Construction Inspector-Bridge 0.0 1.0 0.0 * Maint./Construction Inspector(ROW) 1.0 0.0 0.0 * Engineering Technician I 1.0 1.0 2.0 * Engineering Technician II 2.0 2.0 1_0 * Total FTEs 11.0 11.0 10.0 Budget Detail Salaries,Wages,&Benefits $ 550,017 $ 754,769 $ 741,993 Supplies 16,956 36,000 25,500 Services&Charges 101,646 103,750 108,950 Capital Outlay - 7,000 - Total Public Works $ 668,619 $ 901,519 $ 876,443 * Only 50%is budgeted to the public works department in the General Fund with the balance budgeted as a part of capital projects funds. 54 Fund: 001 General Fund Spokane Valley Dept: 050 Community Development-Administrative 2013 Budget Administrative Division The Administrative Division provides overall management and oversight of the Community Development Department including the permitting operation, long-range planning,development engineering,and code compliance and provides staff support through administration of the department's budget, provides administrative support and department training. Accomplishments for 2012 • Continued department focus to facilitate customer service, teamwork and efficiency. • Provided staff support to the Planning Commission. • Implemented new Permitting software • Provided training to support staff to cover the Planning Commission. • Co-filed Planning and Development Engineering files. • Staff Liaison to City's Economic Development Committee. • Implementation of the Roadmap for Enhanced Permitting. Goals for 2013 • Work on City's economic development plan. • Continue to implement customer service improvements for the department. • Improve department website pages. • Continue work on permit process and customer service improvement plan. • Continue to implement a document control system for documents and forms. • Continued to work on department reporting. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Personnel-FTE Equivalents Community Development Director 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 Office Assistant I 1.0 1.0 0.0 Total FTEs 3.0 3.0 2.0 Budget Detail Salaries,Wages, &Benefits $ 280,228 $ 292,643 $ 227,975 Supplies 1,488 4,100 3,100 Services&Charges 27,403 12,000 11,100 Intergovernmental Payments 10,645 15,000 15,000 Total Administrative Division $ 319,764 $ 323,743 $ 257,175 55 Fund: 001 General Fund Spokane Valley Dept: 055 Community Development-Dev. Engineering 2013 Budget Community Development Engineering Division Development Engineering provides the review and inspection for stormwater,access management and other public works improvements in development applications,and provides policy recommendations for public works issues. Accomplishments for 2012 • Continued implementation of the Roadmap for Enhanced Permitting. • Completed Hydrology Study for the Forker Draw Floodplain Study. • Completed Mapping Study for the Forker Draw Floodplain Study. Goals for 2013 • Update Standard Plans of Street Standards. • Continue work on permit process and customer service improvement plan. • Continue update Development Engineering's Webpage. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Personnel-FTE Equivalents Senior Engineer 1.0 1.0 1.0 Engineer 1.5 1.5 1.5 Assistant Engineer 1.0 0.0 1.0 Engineering Technician 2.5 1.5 1.5 Maint/Construction Inspector 1.0 1.0 2.0 Office Assistant I 1.0 1.0 1.0 Total FTEs 8.0 6.00 8.00 Budget Detail Salaries,Wages, &Benefits $ 527,389 $ 578,346 $ 764,895 Supplies 7,939 7,800 7,800 Services&Charges 64,346 49,650 48,150 Intergovernmental Payments 37,410 45,000 30,000 Total Engineering Division $ 637,084 $ 680,796 $ 850,845 56 Fund:001 General Fund Spokane Valley Dept: 056 Community Development-Planning 2013 Budget Community Development Planning Division The Planning Division is responsible for providing professional policy guidance on land use issues to the City Council and Planning Commission. Planning staff participate at a regional level on issues such as annexations, growth targets,water quality,etc. It is also responsible for processing land use permits, reviewing environmentally sensitive areas,administering the State Environmental Protection Act and reviewing home occupation licenses. Accomplishments for 2012 • Completed the Shoreline Master Program Goals and Policies. • Continued to work with the region on UGA update process with hopeful adoption by end of 2012. • Began work on Economic Development Program. • Completed code amendments for Boundary Line Adjustments, Landscaping,Sign code, Use matrix animal shelters,multifamily standards adjacent to single family development. • Provided training to the Planning Commission permit processing. • Implementation of the Permit Tracking Software. • Completed final legal steps on one abatement. Abatement action pending • Staff attended customer service training and other in-house training to make processes consistent. • Participated in the state-wide effort to reform the SEPA requirements. • Revised process for completing Shoreline Master Program. • Obtained a$125,000 grant to assist with the development of the Shoreline Master Program. Goals for 2013 • Complete the Shoreline Master Program. • Continue to work on Economic Development issues for the City. • Continue work on permit process and customer service improvement plan. • Complete code compliance procedure manual update with legal office. • 2013 Annual Comprehensive Plan amendments. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Personnel-FTE Equivalents Senior Planner 2.0 2.0 2.0 Planning Manager 1.0 1.0 1.0 Associate Planner 2.0 2.0 1.0 Assistant Planner 3.0 2.5 0.0 Code Enforcement Officer 0.0 0.0 2.0 Planning Technician 1.0 1.0 1.0 Office Assistant I 0.0 0.0 1.0 Total FTEs 9.0 8.5 8.0 Budget Detail Salaries,Wages, &Benefits $ 648,560 $ 822,895 $ 729,293 Supplies 5,119 10,250 7,250 Services&Charges 70,027 86,100 93,200 Intergovernmental Services 18,629 75,000 40,000 Total Planning Division $ 742,335 $ 994,245 $ 869,743 57 Fund:001 General Fund Spokane Valley Dept: 057 Community Development-Building Division 2013 Budget Community Development Building Division The Building Division implements the Washington State Building Code. This Division is responsible for ensuring that buildings and structures comply with adopted building codes through technical plan review and inspection services. The Permit Center receives applications and coordinates the review and processing of permits. Code compliance staff enforce zoning and building regulations on a complaint-driven basis. ROW inspection program provides inspection services to assure the compliance with the RPCP and the durability and safety of work done in the public ROW. Accomplishments for 2012 • Implemented new Permit tracking system. • Evaluated Express permitting process resulting in a slightly expanded program and updated information forms. • Completed code amendment to extend timeframes for building permits and applications. • Continued interlocal agreement to provide building plan review to Airway Heights. • Implementation of the Roadmap for Enhanced Permitting. Goals for 2013 • Continue work on permit process and customer service improvement plan. • Maintain partnering efforts with Spokane and Spokane County. • Develop web-access for permit system. • Continue work on department reports. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Personnel-FTE Equivalents Building Official 1.0 1.0 1.0 Building Inspector II 4.0 3.0 3.0 Assistant Planner 0.0 0.0 2.0 Code Enforcement Officer BP 2.0 2.0 0.0 Construction Inspector 1.0 0.0 0.0 Senior Permit Specialist 1.0 1.0 1.0 Permit Specialist 2.0 2.0 2.0 Senior Plans Examiner 1.0 1.0 1.0 Plans Examiner 0.75 0.75 0.50 Maint/Const Inspector(ROW) 1.0 1.0 0.0 Office Assistant I 1.0 1.0 1.0 Total FTEs 14.75 12.75 11.50 Budget Detail Salaries,Wages,&Benefits $ 993,267 $ 1,066,405 $ 1,036,282 Supplies 22,516 35,300 34,200 Services&Charges 54,403 85,350 48,700 Intergovernmental Payments 18,629 65,000 30,000 Capital Outlays 64,309 - 5,000 Interfund Charges 8,400 8,400 8,400 Total Building Division $ 1,161,524 $ 1,260,455 $ 1,162,582 58 Fund:001 General Fund Spokane Valley Dept: 076 Parks&Recreation 2013 Budget 076-Parks&Recreation The Parks and Recreation Department is composed of five divisions,the Administration and Park Maintenance Division, Recreation,Aquatics,Senior Center,and the CenterPlace Division. The overall goal of the department is to provide quality recreation programs and acquisition, renovation,development, operation,and maintenance of parks and recreation facilities. 000-Parks Administration&Maintenance Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2012 • Replaced the playground equipment at Terrace View Park. • Brought Greenacres Park online with opening ceremonies in June. • Completed the renovation of turf&irrigation at south end of Mirabeau Point Park campus. • Began the updating of the Parks and Recreation Master Plan. Goals for 2013 • Complete Parks and Recreation Master Plan and begin to implement top priorities. • Develop a Farmer's Market on city-owned property for the summer. • Develop dog park master plan. • Work on the finalization of a new Centennial Trail Agreement. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Personnel-FTE Equivalents Parks&Recreation Director 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 Total FTEs 2.0 2.0 2.0 Budget Detail Salaries,Wages,&Benefits $ 195,308 $ 202,978 $ 221,717 Supplies 32,474 61,600 35,800 Services&Charges 670,428 784,250 784,200 Intergovernmental Services 10,208 11,000 11,000 Interfund Transfer 7,000 - 7,000 Total Parks Administration $ 915,418 $ 1,059,828 $ 1,059,717 59 Fund: 001 General Fund Spokane Valley Dept: 076 Parks&Recreation 2013 Budget 301 -Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2012 • Established a monthly meeting group of Health&Wellness providers in Spokane Valley. • Joint training for summer staff with City of Cheney, Liberty Lake and Pullman. • Staff attended Year 1 at the National Recreation and Park Association Revenue Management School. • Partnering with Health District,YMCA,Valleyfest, North Idaho Disc Golf Club and Spokane Valley Police& Fire for Greenacres Park Grand Opening. • Created a new"doggy swim"event at Valley Mission Pool. Goals for 2013 • Continue to provide Joint programming and training with Liberty Lake and other area agencies for better cost efficiencies. • Establish a sponsorship policy to begin acquiring sponsors to help finacially support recreation programs. • Develop creative marketing strategies to increase recreation program attendance. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Personnel-FTE Equivalents Recreation Coordinator 1.0 1.0 1.0 Budget Detail Salaries,Wages, &Benefits $ 137,379 $ 149,911 $ 145,999 Supplies 4,688 9,250 6,700 Services&Charges 65,087 70,650 72,300 Interfund Charges - - - Total Recreation Division $ 207,154 $ 229,811 $ 224,999 60 Fund: 001 General Fund Spokane Valley Dept: 076 Parks&Recreation 2013 Budget 302-Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool,Terrace View Pool,and Valley Mission Pool. Services include open swim,swim lessons,swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc.for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2012 • Continued to work with the"Make a Splash"campaign and Spokane Valley Partners to increase scholarship opportunities. • Maintained full summer swim program. • Continued to look for creative ways to utilize pool space during the off season. Continued with the Haunted Pool program and introduced a Doggy Swim Program. Goals for 2013 • Maintain full summer swimming program. • Develop creative revenue sources such as sales(sunscreen,goggles)and birthday packages. • Increase swim lesson and team fees to be competitive in our area. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Budget Detail Supplies $ 1,947 $ 3,000 $ 2,500 Services&Charges 446,067 439,250 483,100 Intergovernmental Services - - - Total Aquatics Division $ 448,014 $ 442,250 $ 485,600 61 Fund:001 General Fund Spokane Valley Dept: 076 Parks&Recreation 2013 Budget 304-Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2012 • Hosted 4th Annual Resource Fair/Senior Empowerment Exposition. There were 39 vendors and approximately 250 attendees. • Continued to utilize the Wellness Center and offered more services such as foot care and hearing testing. • Worked with the Retirement Communities to involve their residents in activities at our Senior Center. • Continued to assist the Board of Directors to be in compliance with the Washington State Department of Revenue regarding their non-profit status. • Develop and publish a brochure for showcasing and marketing the Senior Center. Goals for 2013 • Continue to have staff active in the Senior Circle at Spokane Valley Hospital program. The program offers monthly educational seminars with pertinent information to share with our seniors. • Continue to offer a Resource Fair for seniors and their families. • Extend exercise opportunities for seniors. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Personnel-FTE Equivalents Senior Center Specialist 1.0 1.0 1.0 Total FTEs 1.0 1.0 1.0 Intern 1.0 1.0 1.0 Budget Detail Salaries,Wages,&Benefits $ 72,600 $ 77,320 $ 77,693 Supplies 960 5,240 3,500 Services&Charges 2,409 9,700 6,950 Capital Outlay - 700 - Total Senior Center Division $ 75,969 $ 92,960 $ 88,143 62 Fund:001 General Fund Spokane Valley Dept: 076 Parks&Recreation 2013 Budget 305-CenterPlace Division The City of Spokane Valley owns three pools: Park Road Pool,Terrace View Pool,and Valley Mission Pool. Services include open swim,swim lessons,swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc.for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeast Washington and Northern Idaho. Accomplishments for 2012 • Implemented changes to our forms and brochures to encourage diversity and decrease language barriers. • Added acoustical panels to the Great Room. • Increased participation with local agencies such as Visit Spokane to increase awareness of Spokane Valley to tourists. • Renovated meeting space between rooms 211 and 212. Goal for 2013 • Create an updated marketing plan for the next five years. This marketing plan will help create name recognition for CenterPlace and develop more corporate reservations. • Implement changes to our forms and brochures that would decrease language barriers and encourage diversity. • Continue to work with other agencies to promote tourism to Spokane Valley. Budget Summary 2013 2011 2012 Proposed Actual 0 Budget 0 Budget Personnel-FTE Equivalents Customer Relations/Facilities Coordinator 1.0 1.0 1.0 Administrative Assistant 2.0 1.0 1.0 Office Assistant I 0.0 1.0 1.0 Custodian 2.0 0.0 0.0 Maintenance Worker 2.0 2.0 2.0 Total FTEs 7.0 5.0 5.0 Budget Detail Salaries,Wages,&Benefits $ 339,744 $ 381,403 $ 406,402 Supplies 59,535 78,876 68,947 Services&Charges 261,000 342,078 321,535 Interfund Charges 334,332 324,000 - Total CenterPlace Division $ 994,611 $ 1,126,357 $ 796,884 63 Fund:001 General Fund Spokane Valley Dept: 090 General Government 2013 Budget 090-General Government The General Government Department comprises activities that encompass services to multiple departments. Included in this department are the costs of City Hall and related utilities,management information services,insurance costs,miscellaneous city intergovernmental costs and capital equipment costs that benefit more than one department,and outside agency funding. Outside agencies provide needed public services on behalf of the City. The outside agencies must provide an annual report of how the money was spent. Budget Summary 2011 2012 2013 Actual Budget Proposed Budget PERS/L&I set aside 0 50,000 0 Contingency 0 134,000 150,000 Contingency/Emergency(1%of recurring) 0 346,600 0 Employee Recognition&Safety Program 1,694 10,000 5,000 1,694 540,600 155,000 Supplies Business Registrations 1,292 2,000 2,000 Employee Recognition-Operating Supplies 25 0 0 Small Tools&Minor Equipment 1,629 1,500 1,700 Gas,Oil,&Tires 763 0 0 Office&Operating Supplies 9,229 20,000 15,000 12,938 23,500 18,700 Other Services&Charges Broadcasting Council Meeting 45,725 0 0 Accounting&Auditing 68,336 90,000 90,000 Uncollectible Accounts Expense 2,054 0 0 Petty Cash Reimbursement 11 0 0 Postage 3,626 5,000 5,000 Telephone/DSL Service 23,845 30,000 30,900 Advertising 169 0 0 City Wide Records Management 3,300 70,000 10,000 City Hall Rent 461,208 480,000 495,000 Facility Repairs&Maintenance 381 30,000 5,000 Equip Repair&Maint-Hardware Support 25,680 35,000 38,500 IT Support 96,059 100,000 105,000 Software Licenses&Maintenance 68,706 55,000 80,000 Non Capital Computer Software/Hardware 35,941 30,000 82,100 PEG Reimburse-CMTV 28,988 0 0 Printing&Binding 0 5,000 5,000 Miscellaneous Services 10,872 15,000 15,000 Merchant Charges(Bankcard Fees) 9,927 25,000 10,000 EECBG Utilities Partnering Program 12,947 0 0 Vehicle Rental 4,130 7,000 7,000 General Operating Leases:Computer 45,559 45,000 35,000 Economic Development-Site Selector 9,179 15,000 12,000 Professional Services-Economic Devel. 83,352 105,000 87,000 City Economic Development 1,375 75,000 75,000 Community Survey 0 0 0 Professional Services-Social Services 67,961 60,000 63,000 Alcohol Treatment: Liquor Excise Tax 8,750 25,000 7,000 Alcohol Treatment: Liquor Profits 12,512 0 14,000 1,130,593 1,302,000 1,271,500 64 090-General Government Intergovernmental Services Election Costs 50,184 80,000 57,000 Voter Registration 79,252 62,000 83,000 Taxes and assessments 8,536 7,000 8,600 Spokane County Air Pollution Authority 114,941 117,000 117,000 252,913 266,000 265,600 Capital Outlays PEG COSV Broadcast-Office Furn. 13,330 0 0 PEG COSV Broadcast-Software/hardware 47,095 0 0 PEG COSV Broadcast-Communication 5,357 0 0 Pavement Preservation 0 0 855,857 Copy Machine 0 20,000 2,000 Office Furniture&Equipment 0 35,000 3,500 Computer Software/Hardware 22,121 0 24,400 87,903 55,000 885,757 Debt Service:Principal Interest and Other Debt Service Costs (952) 0 0 Interfund Payments for Service Interfund Transfer to ST Cap 2011+ 1,084,681 0 0 Interfund Trf to#303-Street Capital 551,730 89,500 0 Interfund Trf to#309-Park Capital 100,000 100,000 50,000 Interfund Trf to#311-Pavement reservation 0 2,045,203 0 Interfund Trf to#312-Sullivan st Bridge 0 0 2,000,000 Interfund Trf to#313-City Hall 0 0 2,000,000 Interfund Trf to#314-Park Development 0 0 2,000,000 Interfund Trf to#315-Capital Reserve 0 0 1,826,207 Interfund Trf to#502-Risk Management 319,000 319,000 319,000 2,055,411 2,553,703 8,195,207 Total Governmental Division 3,540,500 4,740,803 10,791,764 65 Fund: 101 Street Fund Spokane Valley Dept: 042 2013 Budget 101 -Street Fund The Street Operating Program is established to provide efficient and safe movement of both motorized and non-motorized vehicles,as well as pedestrians within the limits of the City,and coordinate convenient interconnect to the regional transportation system. Maintenace work includes snow and ice control,street pavement repairs,traffic signals and signs, landscaping and vegetation control and many other street maintenance and repair activities. Accomplishments for 2012 • Updated the 2011 Street Master Plan. • Optimized traffic signals on selected corridors. • Applied for grants and work with various schools to install flashing beacons at crosswalks. • Renewed Contracts with private contractors for street maintenance services. • Outfitted the Maintenance Shop with Deicer tanks and a storage building for snow and ice operations. • Completed several Pavement Preservation Projects. • Continue to improve the efficiency of snow and ice operations. Goals for 2013 • Optimize traffic signals on selected corridors. • Apply for grants and work with various schools to install flashing beacons at crosswalks. • Renew Contracts with private contractors for street maintenance services. • Continue with the development and implementation of a winter operations program. Personnel-FTE Equivalents 2013 2011 2012 Proposed Actual Budget Budget Senior Engineer-Traffic 1.0 1.0 1.0 Public Works Superintendent 1.0 1.0 1.0 Maintenance/Construction Inspector 1.0 1.5 2.5 * Assistant Engineer-Traffic/Planning 2.0 1.0 1.0 Total FTEs 5.0 4.5 5.5 Interns 1.0 1.0 1.0 *For 0.5 FTE of the 2.5 FTEs,only 50%is budgeted to the Street Fund with the balance budgeted as part of the capital project funds Budget Summary Revenues Motor Vehicle Fuel Tax $ 1,857,708 $ 1,897,800 $ 1,861,100 Investment Interest 5,252 5,000 5,000 Utility Tax 2,880,963 3,000,000 2,900,000 Grants&Other Revenues 580,833 - - Total revenues $ 5,324,755 $ 4,902,800 $ 4,766,100 Expenditures Salaries,Wages,&Benefits $ 467,526 $ 522,142 $ 573,170 Supplies 84,185 72,200 72,200 Services&Charges 3,153,887 3,295,544 3,007,152 Intergovernmental Payments 712,919 851,000 851,000 Interfund Transfers 25,000 150,377 200,477 Nonrecuring Activities 1,467,707 540,000 200,000 Total expenditures $ 5,911,224 $ 5,431,263 $ 4,903,999 Revenues over(under)expenditures (586,469) (528,463) (137,899) Beginning fund balance 3,076,201 2,489,733 1,961,270 Ending fund balance $ 2,489,733 $ 1,961,270 $ 1,823,371 66 Fund:103 Trails&Paths Fund Spokane Valley 2013 Budget 103-Trails&Paths Fund The State of Washington collects a$.375 per gallon motor vehicle fuel tax at the pump and remits$.0296 of the tax back to cities on a per capita basis. For 2013 the Municipal Research and Services Center estimates the distribution back to cities will be$20.64 per person. Based upon a City of Spokane Valley population of 90,550 (per the Washington State Office of Financial Management on April 1,2012)we anticipate the City will collect $1,868,900 in 2013. RCW 47.030.050 specifies that.42%of this tax must be expended for the construction of paths and trails and based upon the 2013 revenue estimate. This computes to$7,800. The balance or$1,861,100 will be credited to Fund#101 for Street maintenance and operations. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Moter Vehicle Fuel(Gas)Tax 7,835 8,000 7,800 Investment Interest 63 0 0 Total revenues 7,898 8,000 7,800 Expenditures IF Transfer for Trails/Paths Cap Proj 0 0 0 Total expenditures 0 0 0 Revenues over(under)expenditures 7,898 8,000 7,800 Beginning fund balance 48,186 56,084 64,084 Ending fund balance $ 56,084 $ 64,084 $ 71,884 Fund: 105 Hotel/Motel Fund Spokane Valley 2013 Budget 105-Hotel/Motel Fund The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of two percent on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourist promotion,acquisition or operation of tourism-related facilities,and marketing of special events and festivals designed to attract tourists. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Hotel/Motel Tax 457,603 430,000 460,000 Investment Interest 455 700 500 Total revenues 458,058 430,700 460,500 Expenditures Tourism Promotion 472,481 540,200 430,500 Transfers out- #001 0 30,000 30,000 Total expenditures 472,481 570,200 460,500 Revenues over(under)expenditures (14,423) (139,500) 0 Beginning fund balance 272,356 257,933 118,433 Ending fund balance $ 257,933 $ 118,433 $ 118,433 67 Fund: 120 Center Place Operating Reserve Fund Spokane Valley 2013 Budget 120-Center Place Operating Reserve Fund The CenterPlace Operating Reserve Fund was established to provide an emergency revenue source for the recently completed facility. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Investment Interest 0 700 500 Transfers-in 0 0 0 Total revenues 0 700 500 Expenditures Operations 0 0 0 Total expenditures 0 0 0 Revenues over(under)expenditures 0 700 500 Beginning fund balance 350,787 350,787 351,487 Ending fund balance $ 350,787 $ 351,487 $ 351,987 Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley 2013 Budget 121 -Service Level Stabilization Reserve Fund The Service Level Stabilization Reserve Fund was established to provide an emergency revenue source to maintain service levels in the event of a downturn in the local economy. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Investment Interest 8,632 10,000 7,000 Transfer-in 0 0 0 Total revenues 8,632 10,000 7,000 Expenditures Operations 0 0 0 Total expenditures 0 0 0 Revenues over(under)expenditures 8,632 10,000 7,000 Beginning fund balance 5,423,328 5,432,428 5,442,428 Ending fund balance $ 5,431,960 $ 5,442,428 $ 5,449,428 68 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2013 Budget 122-Winter Weather Reserve Fund The Winter Weather Reserve Fund was established to provide emergency services during an unusually harsh winter. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Investment Interest 837 700 700 Transfer-in 0 0 0 Total revenues 837 700 700 Expenditures Reserve for Winter Weather 0 0 0 Total expenditures 0 0 0 Revenues over(under)expenditures 837 700 700 Beginning fund balance 501,168 502,005 502,705 Ending fund balance $ 502,005 $ 502,705 $ 503,405 Fund: 123 Civic Facility Replacement Fund Spokane Valley 2013 Budget 123-Civic Facility Replacement Fund This fund was created to set aside money for the eventual replacement of CenterPlace and the police precinct building on east Sprague. Source of funds is an annual transfer from the general fund. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Investment Interest 1,989 2,000 1,600 Transfers-in-#001 394,600 397,000 0 Total revenues 396,589 399,000 1,600 Expenditures Transfers-out-#311 0 0 616,284 Total expenditures 0 0 616,284 Revenues over(under)expenditures 396,589 399,000 (614,684) Beginning fund balance 1,608,259 2,004,848 2,403,848 Ending fund balance $ 2,004,848 $ 2,403,848 $ 1,789,164 69 Fund: 204 Limited Tax General Obligation-Debt Service Fund Spokane Valley 2013 Budget 204-Limited Tax General Obligation (LTGO)-Debt Service Fund This fund is used to account for the accumulation of resources for, and the payment of the 2003 nonvoted (LTGO)bonds issued by the City to construct the CenterPlace facility. These are limited tax general obligation bonds and as such, the full faith, credit and resources of the City have been irrevocably pledged for the timely payment of principal and interest,within constitutional and statutory limitations pertaining to non-voted general obligations. The 2003 LTGO Bonds are 30-year bonds and are due to be paid-off in annual installments running through 2033. Annual debt service payments are financed through two sources: 1) Money received from the Spokane County Public Facilities District 2) A portion of the first and second 1/4% real estate excise tax (REET)that is transferred into this fund from City of Spokane Valley fund number 301 and 302. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Spokane Public Facilities District 427,120 432,320 437,120 Transfer-in-#301 92,252 92,652 92,951 Transfer-in-#302 92,251 92,651 92,952 Total revenues 611,623 617,623 623,023 Expenditures Debt Service Payment-CenterPlace 427,470 432,320 437,120 Debt Service Payment-Roads 184,153 185,303 185,903 Total expenditures 611,623 617,623 623,023 Revenues over(under)expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 70 Fund: 301 Capital Projects &Special Capital Projects Funds Spokane Valley 2013 Budget 301/302-Capital Projects &Special Capital Projects Funds These funds account for the collection and expenditure of the real estate excise tax levied on all sales of real estate. The tax is levied in two phases, of a quarter of a percent each. The first quarter percent of the real estate excise tax (REET 1) must be spent on capital improvements identified in a capital improvements plan. This REET 1 tax is accounted for in the Capital Projects Fund 301. The second quarter percent(REET 2) may only be levied by cities that are planning under the Growth Management Act. These funds must be used for capital projects. The REET 2 tax is accounted for in the Special Capital Projects Fund 302. Revenues accumulated in these funds will be used as matching funds for construction projects and will be transferred to other Capital Project Funds. 301 -Capital Projects Fund Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues REET 1 -Taxes 481,623 475,000 500,000 Investment Interest 1,518 400 500 Total revenues 483,141 475,400 500,500 Expenditures Intergovernmental Services 0 0 0 Transfer-out-#204 0 92,652 92,951 Transfer-out-#303 0 363,627 742,404 Transfer-out-#311 (pavement preservation) 0 0 150,000 Interfund Transfers 503,944 0 0 Total expenditures 503,944 456,279 985,355 Revenues over(under)expenditures (20,803) 19,121 (484,855) Beginning fund balance 792,875 772,072 791,193 Ending fund balance $ 772,072 $ 791,193 $ 306,338 71 Fund: 302 Special Capital Projects Fund Spokane Valley 2013 Budget 302-Special Capital Proiects Funds Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues REET 2-Taxes 479,129 475,000 500,000 Investment Interest 1,732 2,000 1,000 Total revenues 480,861 477,000 501,000 Expenditures Transfer-out-#204 92,251 92,651 92,952 Transfer-out-#303 1,045,677 1,448,059 617,479 Transfer-out-#307 45,714 0 0 Transfer-out-#311 (pavement preservation) 0 0 150,000 1,183,642 1,540,710 860,431 Revenues over(under)expenditures (702,781) (1,063,710) (359,431) Beginning fund balance 2,333,084 1,630,303 566,593 Ending fund balance $ 1,630,303 $ 566,593 $ 207,162 72 Fund:303 Street Capital Projects Fund Spokane Valley 2013 Budget 303-Street Capital Protects Funds The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6-year Transportation Improvement Plan(TIP). Revenues to finance the projects represent a combination of State and Federal Grants which typically cover upwards of 80%of projects costs with the City match portion coming from transfers from Capital Projects Fund#301,Special Capital Projects Fund#302 and sometimes Stormwater Management Fund#402. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Grant Proceeds 3,297,974 7,828,118 6,597,842 Developer Contribution 91,268 275,000 0 Miscellaneous 1,590 0 0 Interfund Transfer-in-#001 551,730 89,000 0 Interfund Transfer-in-#301 259,060 363,627 742,404 Interfund Transfer-in-#302 1,036,178 1,448,059 617,479 Interfund Transfer-in-#311 0 811,000 0 Interfund Transfer-in-#401 56,862 0 0 Interfund Transfer-in 50,151 0 0 Total revenues 5,344,813 10,814,804 7,957,725 Expenditures Pines/Mansfield,Wilbur Rd.to Pines 22,743 463,312 300,000 Argonne Rd Corridor Upgrade SRTC 06-31 134,006 802,792 957,892 Pines(SR27)ITS Imporvement SRTC 06-26 3,090 1,766,201 637,288 Broadway Avenue Safety Project Pines-Park 804,030 0 0 Sprague/Sullivan PCC Intersection 1,510 0 0 Park Road-#2(PE Only)-Broadway to Indiana 122,989 0 0 Indiana Ave. Extension-3600 1,358,038 0 0 Indiana/Sullivan Intersection PCC 1,252,581 0 0 Sprague Ave Resurfacing-Evergreen to Sullivan 44,360 1,582,000 188,745 Mission Ave-Flora to Barker 7,060 300,000 0 Park Rd RR Crosing Safety Improvements 25,839 0 0 Sullivan&Euclid PCC 25,923 26,289 139,332 Broadway @ Argonne/Mullan 42,888 138,150 219,599 Spokane Valley-Millwood Trail 3,770 447,000 200,000 24th Ave Sidewalk-Adams to Sullivan 1,696 278,520 15,000 Greenacres Trail-Design 44,787 60,000 0 In-House Design-Sidewalk Infill 7,851 398,250 337,507 Sidewalk&Tansit Stop Accessibility 9,499 182,290 33,198 Sullivan Rd W Bridge Replacement 54,387 600,000 800,000 Mansfield Ave. Connection 477 738,000 1,012,924 Sullivan Rd W Bridge Temp Repairs 1,950 200,000 0 University Rd/1-90 Overpass Study 0 284,000 125,000 Evergreen-16th to 32nd reconstruction 0 959,000 0 Pines Rd(SR27)&Grace Ave. Intersect study 0 0 98,100 City wide safety improvements 0 0 450,995 Wellesley Ave&Adams rd sidewalk 0 0 554,500 Argonne/Mullan corridor safety-Indiana to Broadway 0 0 104,460 Argonne Rd-Empire to Knox 0 0 172,785 Sprague ave ADA sdwlk improvement(Havana-Fancher) 0 0 110,400 STEP Projects(106,107,109,128,129,130,131) 1,375,148 0 0 Contingency 0 1,500,000 1,500,000 Misc. Road Projects 191 0 0 Total expenditures 5,344,813 10,725,804 7,957,725 Revenues over(under)expenditures (0) 89,000 0 Beginning fund balance 73,456 73,456 162,456 Ending fund balance $ 73,456 $ 162,456 $ 162,456 73 Fund: 304 Mirabeau Point Capital Project Fund Spokane Valley 2013 Budget 304 - Mirabeau Point Capital Project Fund Mirabeau Point is a multi-use regional project located at 2426 Discovery Place which is operated by the City. The bond sale proceeds were spent in 2003, 2004, and 2005. CenterPlace provides space for a Conference Center Wing, Senior Center Wing and a Great Room Wing. The portiont of CenterPlace used for the Conference Center Wing and Great Room Wing is developed as a "regional facility" as defined in RCW 36.100 and 35.57.020. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Other Miscellaneous Revenue Investment Interest 0 14 0 Total revenues 0 14 0 Expenditures Capital Outlays 0 0 0 Transfers out-#309 0 44,361 0 Total expenditures 0 44,361 0 Revenues over (under) expenditures 0 (44,347) 0 Beginning fund balance 44,347 44,347 0 Ending fund balance $ 44,347 0 0 74 Fund: 307 Capital Grants Fund Spokane Valley 2013 Budget 307-Capital Grants Fund The Capital Grants Fund accounts for capital improvement projects funded partially by grant proceeds from other governmental agencies,such as Transportation Improvement Board, Spokane Transit Authority, Surface Transportation Program, and Community Development Block Grant. Revenues to this fund are from grant proceeds and transfers from other special revenue funds. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Grant Proceeds 20,103 0 0 Miscellaneous 18 0 0 Interfund Transfer-in-#302 45,714 0 0 Interfund Transfer-in-#102 49,518 0 0 Total revenues 115,353 0 0 Expenditures Broadway-Moore to Flora 115,335 0 0 Total expenditures 115,335 0 0 Revenues over(under)expenditures 18 0 0 Beginning fund balance 129 147 147 Ending fund balance $ 147 $ 147 $ 147 Fund: 308 Barker Bridge Fund Spokane Valley 2013 Budget 308-Barker Bridge Fund Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Miscellaneous 765 0 0 Interfund Transfer-in-#301 133,588 0 0 Total revenues 134,353 0 0 Expenditures Bridge Reconstruction 134,353 0 0 Total expenditures 134,353 0 0 Revenues over(under)expenditures Beginning fund balance 0 0 0 Ending fund balance 0 0 0 0 0 0 75 Fund: 309 Parks Capital Projects Fund Spokane Valley 2013 Budget 309-Parks Capital Projects Fund The Parks Capital Projects Fund is specifically designated for Parks and Recreation Capital improvements. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Grant Proceeds 496,250 0 0 Transfer-in-#001 100,000 129,202 50,000 Transfer-in-#304 0 44,361 0 Investment Interest 1,735 0 0 Total revenues 597,985 173,563 50,000 Expenditures Terrace View Park Play Equipment 0 120,000 0 Contingency 0 50,000 0 CenterPlace S. Landscape development project 0 73,563 0 Capital 0 0 50,000 Greenacres Park 1,436,199 0 0 Total expenditures 1,436,199 243,563 50,000 Revenues over(under)expenditures (838,214) (70,000) 0 Beginning fund balance 1,249,365 411,151 341,151 Ending fund balance $ 411,151 $ 341,151 $ 341,151 76 Fund: 310 Civic Facility Capital Projects Fund Spokane Valley 2013 Budget 310-Civic Facilities Capital Projects Fund The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31, 2009 this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program (STEP)initiated by Spokane County that resulted in the installation of sewer lines down many City streets. At that time, rather than have lengthy patches in streets,the City opted to completely reconstruct them. In 2012 the City opted to use the fund to finance both a variety of smaller street reconstruction projects as well as $30,000 of professional service costs related to the potential acquisition of a property located on Sprague Avenue that if purchased could ultimately become a new City park. If the City should chose to purchase the property we anticipate we would finance the acquisition through reserves in this fund. The 2013 Budget includes an appropriation of$499,623 that reflects a transfer to Park Development Fund#314 that will in the future be used to pay for the development of park properties. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Investment Interest 8,609 6,000 0 Spokane Cnty reimb on STEP-48th &Sundown 0 78,500 0 Total revenues 8,609 84,500 0 Expenditures West Gateway at Thierman 500,000 120,000 0 STEP-Greenhaven 0 118,000 0 STEP-48th &Sundown 0 173,500 0 Prof Svc related to potential Sprague property acquisition 0 30,000 0 Acquisition of Sprague property 0 0 0 Interfund Transfers-out-#001 551,730 0 0 Interfund Transfers-out-#314 0 0 499,623 Total expenditures 1,051,730 441,500 499,623 Revenues over(under)expenditures (1,043,121) (357,000) (499,623) Beginning fund balance 4,899,744 3,856,623 3,499,623 Ending fund balance $ 3,856,623 $ 3,499,623 $ 3,000,000 77 Fund: 311 Pavement Preservation Fund Spokane Valley 2013 Budget 311 -Pavement Preservation This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. During the 2011 Budget the City Council opted to make an initial transfer of$500,000 from the General Fund to this Fund#311, and additionally transfer from the General Fund an amount equal to 40%of the General Fund's audited fund balance that exceeded $26,000,000 as of December 31, 2010. The 2010 ending fund balance was$27,461,703 which resulted in an additional 2011 transfer of$548,681 (computed as ($27,461,703-$26,000,000)x 40%). In the 2012 Budget the City council opted to transfer 100%of the General Fund unreserved fund balance in excess of$26,000,000 to Fund#311 which computed out to $2,045,203(=$28,045,203-$26,000,000). This figure, coupled with the transfers from 2011 resulted in a 2012 appropriation of$3,129,883 to be directed towards a variety of pavement preservation and street construction projects. In the 2013 Budget the City has committed to financing pavement preservation at a level equivalent to 6%of 2013 General Fund recurring expenditures which computes out to$2,054,141 (= $34,235,677 x 6%). This will be funded with an appropriation of$855,857 in the General Fund and an additional appropriation of $1,198,284 from Fund#311. Sources of financing for the fund#311 appropriation include transfers-in of fund balances from Funds 101, 123, 301 and 302. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any money not expended in a given year will remain in the fund and will be available for reappropriation in subsequent years. Please see the following page for a list of proposed/potential projects in 2013 Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Transfers in -#001 500,000 0 0 Transfers in -#001 (40%>$26mm) 584,681 0 0 Transfers in -#001 (100%>$26mm) 0 2,045,203 0 Transfers in -#101 0 0 282,000 Transfers in -#123 0 0 616,284 Transfers in -#301 0 0 150,000 Transfers in -#302 0 0 150,000 Investment Interest 0 2,200 0 Total revenues 1,084,681 2,047,403 1,198,284 Expenditures Pavement preservation 0 0 1,198,284 Transfers out-#303-Sullivan Brdg Rpr 0 200,000 0 Transfers out-#303- Evergreen 16-32 0 111,000 0 2012 Pavement Preservation- Phase 1 &2 0 2,818,883 0 Total expenditures 0 3,129,883 1,198,284 Revenues over(under)expenditures 1,084,681 (1,082,480) 0 Beginning fund balance 0 1,084,681 2,201 Ending fund balance $ 1,084,681 $ 2,201 $ 2,201 78 Fund: 311 Pavement Preservation Fund Spokane Valley 2013 Budget 311 -Pavement Preservation(continued) Based upon recommendations in the Pavement Management Plan Update 2011 along with field verification by Public Works staff we are recommending the following preliminary project list of pavement preservation projects for 2013: STREET FROM TO Sullivan Road Indiana Avenue Euclid Avenue Carnahan Road 8th Avenue End Sprague Avenue* Herald Road University Avenue Sprague Avenue Farr Road Herald Road 8th Avenue McKinnon Road Fancher Road Argonne Road Sprague Avenue Broadway Avenue Sprague Avenue(EB Only)* Havana Street Fancher Road Sprague Avenue Fancher Road Dollar Road Sullivan Road Euclid Avenue Trent Avenue *These are projects recommended by SRTC staff for grant funding. If construction bids are lower than our estimates or if grant money is received,then the following list of projects would be recommended for additional pavement preservation projects in 2013: STREET FROM TO Appleway Blvd Thierman Park road 32nd Avenue University Avenue Bowdish Road Blake Road Saltese Road 24th Avenue Saltese Road 16th Avenue McDonald Road 24th Avenue Pines Road McDonald Road Park Road Valleyway Avenue Broadway Avenue Adams Road** Sprague Avenue 2nd Avenue Adams Road** 2nd Avenue 4th Avenue **These are projects eligible for CDBG funding Please note: Further investigation,testing and evaluation will be necessary to finalize these lists. 79 Fund: 312 Sullivan Street Bridge Fund Spokane Valley 2013 Budget 312-Sullivan Street Bridge Fund This fund will be used to account for the accumulation of resources to ultimately replace the western most Sullivan Street Bridge that accommodates southbound traffic. Total projected cost is$19.75 million and the City has thus far received$10.0 million in grant commitments to complete the project. The$2.0 million of revenues budgeted in 2013 reflects a transfer from the General Fund. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Transfers-in#001 0 0 2,000,000 Investment Interest 0 0 0 Total revenues 0 0 2,000,000 Expenditures Capital Outlays 0 0 0 Total expenditures 0 0 0 Revenues over(under)expenditures 0 0 2,000,000 Beginning fund balance 0 0 0 Ending fund balance 0 0 $ 2,000,000 Fund: 313 City Hall Fund Spokane Valley 2013 Budget 313-City Hall Fund This fund will be used to account for the accumulation of resources to ultimately either acquire or construct a City Hall building. The$2.0 million of revenues budgeted in 2013 reflects a transfer from the General Fund. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Transfer-in#001 0 0 2,000,000 Investment Interest 0 0 0 Total revenues 0 0 2,000,000 Expenditures Capital Outlays 0 0 0 Total expenditures 0 0 0 Revenues over(under)expenditures 0 0 2,000,000 Beginning fund balance 0 0 0 Ending fund balance 0 0 $ 2,000,000 80 Fund: 314 Park Development Fund Spokane Valley 2013 Budget 314-Park Development Fund This fund will be used to account for the accumulation of resources to develop future park sites. The$2.0 million of revenues budgeted in 2013 reflects a transfer from the General Fund. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Transfers-in#001 0 0 2,000,000 Transfers-in#310 0 0 499,623 Investment Interest 0 0 0 Total revenues 0 0 2,499,623 Expenditures Capital Outlays 0 0 0 Total expenditures 0 0 0 Revenues over(under)expenditures 0 0 2,499,623 Beginning fund balance 0 0 0 Ending fund balance 0 0 $ 2,499,623 Fund: 315 Capital Reserve Fund Spokane Valley 2013 Budget 315-Capital Reserve Fund This fund will be used to account for the accumulation of resources for yet to be determined capital construction projects. The$1,826,207 of revenues budgeted in 2013 reflects a transfer from the General Fund. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Transfer-in#001 0 0 1,826,207 Investment Interest 0 0 0 Total revenues 0 0 1,826,207 Expenditures Capital Outlays 0 0 0 Total expenditures 0 0 0 Revenues over(under)expenditures 0 0 1,826,207 Beginning fund balance 0 0 0 Ending fund balance 0 0 $ 1,826,207 81 Fund:402 Storm Management Fund Spokane Valley 2013 Budget 402-Stormwater Management Fund The Stormwater Management fund accounts for receipt and expenditure of the Stormwater fee. This fee is levied on an annual basis based upon a number of equivalent residential units attached to the parcel. The stormwater funds are used for stormwater management, maintenance and construction of the City's stormwater system. Accomplishments for 2012 • Won grant to install swales on Sprague Ave,expedited design/construction for 2012 • Won grant and started design work with WSDOT to build a Valley regional decant facility • Designed/Constructed stormwater improvements(Pines/Alki, Dishman-Mica/Appleway) • Completed/implemented tasks associated with the State mandated Phase II Stormwater Permit • Continued assessment work on State mandated Underground Injection Control Program • Completed stormwater assessment rolls, updated the commercial impervious surfaces map • Bid contracts for Landscaping,and Structure Cleaning Services; renewed sweeping contract • Secured grant dollars to support sweeping operations Goals for 2013 • Develop and implement ongoing structure inspection program and populate GIS database • Complete Underground Injection Control(UIC)Assessment and Retrofit Plan • Eliminate stormwater discharges to the Spokane River from Sullivan bridges • Continue development and refining a Stormwater Capital Improvement Program • Continue work with WSDOT to build a decant facility to process/dispose liquid and solid stormdrain debris Personnel-EFT Equivalents 2013 2011 2012 Proposed Actual Budget Budget Engineer 1.0 1.0 1.0 Engineering Technician II 1.0 1.0 1.0 Assistant Engineer 1.0 1.0 1.0 Maintenance/Construction Inspector 1_0 1_5 1_5 Total FTEs 4.0 4.5 4.5 Interns 2.0 2.0 2.0 Budget Summary Revenues Stormwater Management fees 1,785,381 1,750,000 1,800,000 Investment Interest 2,833 5,000 1,800 Miscellaneous 47,571 0 0 Nonrecurring Grant Proceeds 373,861 153,667 200,000 Total revenues 2,209,646 1,908,667 2,001,800 Expenditures Salaries,Wages, & Benefits 417,874 438,614 475,604 Supplies 13,427 32,540 16,300 Services&Charges 1,017,181 1,244,287 1,132,687 Intergovernmental Services 23,076 23,000 23,000 Transfers out-#001 0 15,000 13,400 Capital-various projects 70,248 0 0 Street/Storm maintenance facility 91,211 400,000 150,000 Sullivan Bridge Drain Retrofit 0 0 267,000 Total Expenditures 1,633,017 2,153,441 2,077,991 Revenues over(under)expenditures 576,629 (244,774) (76,191) Beginning working capital 2,382,660 2,137,886 Ending working capital $ 2,137,886 $ 2,061,695 82 Fund:403 Aquifer Protection Area Spokane Valley 2013 Budget 403-Aquifer Protection Area The Aquifer Protection Area Fund was created in 2011 to account for aquifer protection area fees collected by Spokane County and remitted to the City. Historically, Spokane County has collected the fee from local residents and expended the proceeds on projects in Spokane Valley. By mutual agreement, beginning in 2011 all monies collected by the County are now remitted to the City for use in City directed projects that will protect the aquifer. We estimate the fees will generate annual revenue of approximately$500,000. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Spokane County 417,326 500,000 500,000 Grant-Sprague Swales 0 666,622 0 Investment Interest 0 2,500 1,000 Total Revenues 417,326 1,169,122 501,000 Expenditures Sprague Swales 0 1,171,411 0 Capital Outlay 0 0 500,000 Total Expenditures 0 1,171,411 500,000 Revenues over(under)expenditures 417,326 (2,289) 1,000 Beginning working capital 417,326 415,037 Ending working capital $ 415,037 $ 416,037 83 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2013 Budget 501 - Equipment Rental & Replacement Fund The Equipment Rental & Replacement Fund (ER&R)accounts for the cost of maintaining and replacing City vehicles and equipment for all City departments. The ER&R fund is an Internal Service fund. The fund accumulates the resources for vehicle and equipment replacements in the fund. The funds or departments using the vehicle or equipment pay the scheduled replacement fee. Replacement funds are being collected on the telephone system, computer network system, desktop computers, and vehicles. Maintenance and service charges for copiers, telephones, and the internet are also charged to funds through this department. The fund also finances and administers a fleet of pool cars for use by City departments. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Interfund Transfer-in -#001 15,400 0 15,400 Interfund Transfer-in -#101 0 0 10,777 Interfund Transfer-in -#101 (plow replace.) 9,100 100,000 150,000 Interfund Transfer-in -#402 0 0 1,567 Investment Interest 1,456 0 1,000 Total Revenues 25,956 100,000 178,744 Expenditures Computer replacement lease 0 0 0 Software/Hardware replacement 0 0 0 Snow plow replacement 0 0 0 Vehicle Replacement 0 0 50,000 Total Expenditures 0 0 50,000 Revenues over(under)expenditures 25,956 100,000 128,744 Beginning working capital 932,335 1,032,335 Ending working capital $ 1,032,335 $ 1,161,079 84 Fund: 502 Risk Management Fund Spokane Valley 2013 Budget 502 - Risk Management Fund The City of Spokane Valley Risk Management Fund is established to account for insurance costs, claims settlement and administration of a Risk Management Safety Program. This fund also accounts for the funding of unemployment claims through the State of Washington. Budget Summary 2013 2011 2012 Proposed Actual Budget Budget Revenues Interfund Transfer-#001 319,000 319,000 319,000 Investment Interest 25 0 0 Total Revenues 319,025 319,000 319,000 Expenditures Auto & Property insurance 308,855 319,000 319,000 Total Expenditures 308,855 319,000 319,000 Revenues over(under) expenditures 10,170 0 0 Beginning working capital 20,420 30,590 30,590 Ending working capital $ 30,590 $ 30,590 $ 30,590 85 City of Spokane Valley Capital Expenditures for 2013 FTA 301 Real 302 Highway through 2013 Estate Real Estate Surface Congestion Safety Spokane Safe Routes Various Proposed Excise Tax Excise Tax Transportatio Managemen Improvemen Transit to School WA Dept of Grant Departmen Capital Outlay Description Budget 1 2 n Program tAir Quality tProgram Authority T111 SP BR (State) Ecology CDBG Sources City Funds Grants 101 Street Fund 0133 Sprague Ave ITS Truck Wash Facility - - 101 Street Fund Subtotal 303 Street Capital Fund CIP#Road Design&Construction Projects 0005 Pines/Mansfield Wilbur Rd to Pines $ 300,0W 300,000 0060 Argonne Road-190 to Trent $ 957,892 129,269 828623 0061 Pines(SR27)SSImprovements $ 637,288 86,034 551,254 0115 Sprague Ave_Resurfacing-Evergreen to Sullivan _ $ 188,745 37749 150,996 0141 Sullivan Rd/Euclid PCC(PE/RW) $ 139,332 18810 120522 0142 Broadway Coo Argonne&Mullan P CC int,(PE/RW) $ 219,599 29,646 188953 _ 0145 Spokane Valley-Millwood Trail $ 200,000 i 200,000 0146 24th Ave Sidewalk Adams to Sullivan $ 15,000 7,788 7,212 0148 Gree nacres Trail-Design $ - 0149 Sidewalk lnfill $ 337,507 69331 268,176 0154 Sidewalk&Transit Stop Accessibility $ 33,198 98 33,100 0155 Sullivan Rd W Britlgy Replacement $ 800000 160000 640,000 0156 Mansfield Ave Connection $ 1,012,924 136,745 876,179 0159 University Rd/I90 Overpass Study $ 125,000 16,875 108,125 0166 Pines Rd(SR27)&Grace Ave.Intersection Safety $ 98,100 98,100 0167 Citywide Safety Improvements $ 450,995 53,495 397,500 0168 Wellesley Ave Sidewalk&Adams 04 Sidewalk $ 554,500 4,000 550,500 0169 Argonne/Mull an Comd or Safety-Indiana to Broadway 104,460 104,460 0170 Argonne Road-Empire to Knox $ 172,785 172,785 0171 Sprague Ave ADA Sidewalk lmprwments(Havana to Fanch $ 110,400 10,043 100,357 Contingency' $ 1,500,000 125,000 175,000 1,200,000 303 Street Capital Fund Subtotal $ 7,957725 742,404 617,479 510,475 2,632,357 772,845 33,100 158,208 640,000 550,500 - 100,357 1200,000 309 Parks Capital Projects' CapAal $ 50,000 309 Parks Capital Projects Subtotal $ 50000 - - - - - - - - - - Pavement Preservation 001 General Fund 855,857 311 Pavement Preservation Fund 1 198284 - 311 Pavement Preservation Subtotal $ 2,054 141 - - - - - - - - - - - - 402 Stormwater Management Fund 0150 Sullivan Rd,Bodge Drain Retrofit 267,000 200,000 Caplet-Various 150,000 402 Stormwater Management Fund Subtotal $ 417,000 - - - - - - - - - 200,000 - - 403 Aquifer Protection Area Fund CapAal-Various 90,000 14th Ave Custer to Ca mahan 200,000 Bettman-Dickey Storm Drain 210,000 - 403 Aquifer Protector Area Fued Subtotal $ 500,000 - - - - - - - - - - - - 501 Vehicle Replacement Snowplow - Replace Comm_Dev.Pickup 25,000 Replace Comm.Dev.Pickup 25,000 - 501 Vehicle Replacement Subtotal $ 50000 - - - - - - - - - - - - Total Capital Expenditures $11,028,886 $742,404 $817,479 $ 510,475 $2,832,357 $ 772,845 $ 33,100 $ 158,208 $ 840,000 $ 550,500 $ 200,000 $ 100,357 $ 1,200,000 1 Contingency amount s to cover unforseen overruns,costs related to projects that were expected to complete in 2012 and the costs of projects that have not yet had funding sources identified_ 2 Amounts not assigned to a city fund or a grant source will be paid by the fund the projects listed under 86 CITY OF SPOKANE VALLEY,WA Full Time Equivalent Employees Difference from Adopted Budgets Proposed 2012 to 2013 2009 I 2010 I 2011 I 2012 2013 +(-) #001 -General Fund City Manager/City Clerk 5 5 5 5 5 Legal 3 3 3 3 3 Deputy City Manager 8 8 7 7 6 (1.000) Finance 10 12 11 11 10.75 (0.250) Human Resources 2 2 2 2 2 Public Works 7.5 7.5 7.5 7 7 _ CD-Administration 3 3 3 3 2 (1.000) CD-Engineering 8 8 6 6 8 2.000 _ (0.750) CD-Planning 9 9 8.5 8.5 8 (0.500) CD-Building 14.75 14.75 12.75 12.75 11.5 (1.250)_ Parks&Rec-Admin 2 2 2 2 2 Parks&Rec-Recreation 1 1 1 1 1 Parks&Rec-Senior Cntr 1 1 1 1 1 Parks&Rec-CenterPlace 7 7 5 5 5 Total General Fund 81.25 83.25 74.75 74.25 72.250 (2.000) #101 -Street Fund 5 5 4.5 5 5 #303-Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 #402-Storm Water Fund 4 4 4.5 4.5 4.5 Total FTEs 93.75 95.75 87.25 87.25 85.250 87 2012 Work Force Comparison: The 29 Washington Communities with a Population of 30,000 to 100,000 CITY POPULATION FULL-TIME PART-TIME Bellingham 81 ,360 753 36 Yakima 91 ,930 680 18 Renton 93,910 659 15 Redmond 55,360 591 33 Olympia 47,500 531 11 Kirkland 81 ,480 494 52 Richland 49,890 458 31 Auburn 71 ,240 414 4 Kennewick 75,160 326 8 Lynnwood 35,900 309 17 Bremerton 39,650 306 20 Federal Way 89,460 282 15 Longview 36,910 281 9 Bothell 34,000 277 16 Pasco 62,670 277 8 Puyallup 37,620 273 10 Lacey 43,600 250 5 Walla Walla 31 ,740 240 14 Marysville 61 ,360 234 8 Lakewood 58,260 231 8 Issaquah 31,150 221 24 Edmonds 39,800 201 6 Mount Vernon 32,250 190 24 Wenatchee 32,400 175 4 Shoreline 53,270 124 14 Spokane Valley 90,550 85 4 Sammamish 47,420 67 4 Burien 47,730 57 10 University Place 31 ,270 47 5 AVERAGE 54,650 311 15 Source: Association of Washington Cities Survey: 2012 Full Time July,2012 88 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE 2012 Salary Schedule Effective 1/1/2012 Position Title Grade 2012 Range City Manager Unclassified Deputy City Manager 21-22 8,888.29 - 12,661.08 City Attorney 21 8,888.39 - 11,395.08 Community Development Director 21 8,888.39 - 11,395.08 Finance Director 21 8,888.39 - 11,395.08 Public Works Director 21 8,888.39 - 11,395.08 Parks and Recreation Director 19 7,199.37 - 9,230.79 Human Resources Manager 18 6,480.26 - 8,307.29 Planning Manager 18 6,480.26 - 8,307.29 Building Official 18 6,480.26 - 8,307.29 Senior Engineer-Capital Projects, Development 18 6,480.26 - 8,307.29 Deputy City Attorney 18 6,480.26 - 8,307.29 Senior Engineer-Traffic,CIP Planning/Grants 17 5,831.91 - 7,476.25 Accounting Manager 17 5,831.91 - 7,476.25 City Clerk 16 5,248.20 - 6,728.20 Engineer 16 5,248.20 - 6,728.20 Senior Plans Examiner 16 5,248.20 - 6,728.20 Public Works Superintendent 16 5,248.20 - 6,728.20 Senior Administrative Analyst 16 5,248.20 - 6,728.20 Senior Planner 16 5,248.20 - 6,728.20 Associate Planner 15 4,724.02 - 6,055.80 CenterPlace Coordinator 15 4,724.02 - 6,055.80 Assistant Engineer 15 4,724.02 - 6,055.80 IT Specialist 15 4,724.02 - 6,055.80 Engineering Technician II 15 4,724.02 - 6,055.80 GIS/Database Administrator 15 4,724.02 - 6,055.80 Human Resource Analyst 14 4,251.88 - 5,450.64 Accountant/Budget Analyst 14 4,251.88 - 5,450.64 Administrative Analyst 14 4,251.88 - 5,450.64 Assistant Planner 14 4,251.88 - 5,450.64 Building Inspector II 14 4,251.88 - 5,450.64 Plans Examiner 14 4,251.88 - 5,450.64 Public Information Officer 14 4,251.88 - 5,450.64 Engineering Technician I 14 4,251.88 - 5,450.64 Senior Permit Specialist 14 4,251.88 - 5,450.64 Maintenance/Construction Inspector 13-14 3,826.38 - 5,450.64 Recreation Coordinator 13-14 3,826.38 - 5,450.64 Customer Relations/Facilities Coordinator 13 3,826.38 - 4,905.37 Code Enforcement Officer 13 3,826.38 - 4,905.37 Building Inspector I 13 3,826.38 - 4,905.37 Planning Technician 13 3,826.38 - 4,905.37 Deputy City Clerk 12-13 3,445.00 - 4,905.37 Senior Center Specialist 12-13 3,445.00 - 4,905.37 Human Resources Technician 12-13 3,445.00 - 4,905.37 Administrative Assistant 11-12 3,099.55 - 4,414.73 Permit Specialist 11-12 3,099.55 - 4,414.73 Accounting Technician 11-12 3,099.55 - 4,414.73 Maintenance Worker 11-12 3,099.55 - 4,414.73 Office Assistant II 10-11 2,789.41 - 3,973.46 Custodian 10 2,789.41 - 3,973.46 Office Assistant I 9-10 2,510.78 - 3,575.28 The pay grades for positions not represented by the Union are 2.5%lower than reflected above because they were not increased by the 2.5%COLA on January 1,2011 Note: The current labor contract expires December 31,2012,and consequently,rather than estimate 2013 wage rates we have elected to include the wage classification scale that was in effect for 2012. 89 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 9, 2012 Department Director Approval: X Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First reading of proposed Ordinance #12-025 which amends the 2012 Budget for the second time. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2012 Budget on February 28th when it was amended for the first time. On September 25th an Administrative Report was delivered to Council that conveyed the fact that a number of events have taken place in the normal course of operations that necessitate a second budget amendment. Finally, earlier this evening (October 9, 2012) a public hearing was held on this topic. BACKGROUND: Since the initial adoption of the 2012 Budget on November 15, 2011 and the subsequent amendment of the budget on February 28, a number of events have transpired in the normal course of operations that necessitate a second 2012 Budget amendment. They include: #001 - General Fund • Transfer $2,045,203 (100% of the 2011 ending fund balance in excess of $26 million) to Fund #311 for the pavement preservation program. • An additional appropriation of$81,692 to complete the conversion to the SmartGov software for our Permit Center. This was initially amended into the 2011 Budget at a cost of$146,000 but only $64,308 of this amount was expended in 2011, leaving a balance of $81,692 to complete the project in 2012. #102 - Arterial Street Fund An additional appropriation of$207,447 to complete street related capital projects in Fund #303- Street Capital Projects. This will close-out the remaining fund balance of Fund #102. #105 - Hotel / Motel Tax Fund An additional appropriation of$139,500 to reflect the Round 2 awards. #304 - Mirabeau Proiects Fund An additional appropriation of $44,361 reflecting a transfer to Fund #309. This will partially finance the CenterPlace Landscape Project and close-out the remaining fund balance. #309 - Parks Capital Grants Fund An additional appropriation of $73,563 reflecting the estimated cost of the CenterPlace Landscape Project. The cost of the project will be covered through a transfer of $44,361 from Fund #304, and $29,202 from the Park Department in the General Fund. There is no need for a corresponding increase in the Park Department budget because this will be accommodated by using existing expenditure line-items. P:IClerklAgendaPackets for Weblagendapacket 10-09-121Item 6 RCA to amend budget.docx #310 - Civic Buildings Capital Projects Fund Appropriations will increase by $321,500 to accommodate: • $118,000 for the STEP Project at Green haven • $30,000 for professional service costs related to the potential purchase of property on Sprague Avenue owned by the Pring Corporation. • $173,500 for the STEP Project at 48th and Sundown. Offsetting the cost of the project will be a $78,500 contribution from Spokane County. #311 - Street Capital Improvements 2011+ Fund Appropriations will increase by $2,828,883 to accommodate 2012 pavement preservation projects. The cost of the projects will be paid from a combination of fund reserves totaling $773,680 plus a $2,045,203 transfer from the General Fund. #403 —Aquifer Protection Area Fund • Appropriations will increase by $541,411, bringing the anticipated cost of the Sprague Swale project from $630,000 to $1,171,411. • Revenues will increase by $666,622 reflecting the DOE (Department of Ecology) grant for the Sprague Swale project. The second proposed 2012 Budget amendment will reflect the above and will affect 8 funds resulting in total appropriation/expenditure increases of $6,273,560 and revenue increases of $2,863,902. Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 0 2,126,895 102 Arterial Street 0 207,447 105 Hotel / Motel Tax 0 139,500 304 Mirabeau Projects 14 44,361 309 Park Capital Grants 73,563 73,563 310 Civic Buildings Capital Projects 78,500 321,500 311 Street Capital Improvements 2011+ 2,045,203 2,818,883 403 Aquifer Protection Area 666,622 541,411 2,863,902 6,273,560 OPTIONS: Future options are to accept the proposed amendments in whole or in-part. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #12-025 amending the 2012 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2012 Budget that was initially adopted on November 15, 2011 via Ordinance #11-017 and subsequently amended on February 28, 2012 via Ordinance #12-002. There are adequate funds available to pay for these amendments. STAFF CONTACT: Mark Calhoun ATTACHMENTS: • Fund level line-item detail of revenues and expenditures. • Ordinance #12-025. P:IClerklAgendaPackets for Weblagendapacket 10-09-1211tem 6 RCA to amend budget.docx DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 12-025 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING ORDINANCE 11-017 WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1, 2012 THROUGH DECEMBER 31, 2012; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council approved Ordinance 11-017 on November 15, 2011, which adopted the 2012 annual budget; and WHEREAS, the City Council approved Ordinance 12-002 on February 28, 2012, which amended the 2012 annual budget; and WHEREAS, subsequent to the November 15, 2011 adoption and February 28, 2012 amendment of the 2012 annual budget, it has become necessary to make changes by adding new revenue appropriations and, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2012 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2012 budget to reflect unanticipated revenue,expenditures, and transfers, and appropriating the same as set forth herein. NOW THEREFORE,the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 11-017 adopted a budget for the twelve months beginning January 1, 2012 and ending December 31, 2012,and Ordinance No. 12-002 amended the budget for the same period. Each item, revenue, appropriation, and fund contained in Section 1 and 2 of Ordinance 11-017, as amended by Ordinance 12-002, is hereby amended as set forth in Attachment A,which is incorporated herein. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this 30th day of October,2012. ATTEST: Thomas E. Towey, Mayor Christine Bainbridge,City Clerk Approved as to form: Date of Publication: Effective Date: Office of the City Attorney Ordinance 12-025 Amending 2012 Budget Page 1 of 2 ATTACHMENT A CITY OF SPOKANE VALLEY,WA 1013012012 2012 Budget Amendment Ordinance Ordinance No.12.025 Sources Uses Revenues Appropriations Estimated Beginning Ending Fund Fund Fund Adopted via Amended via Amended via Total Total Adopted via Amended via Amended via Total Fund No. Title Balance Ord,11.017 Ord.12-002 Ord.12-025 Revenues Sources Ord,11.017 Ord,12.002 Ord.12-025 Appropriations Balance 001 General 28,045,203 34,908,800 0 0 34,908,800 62,954,003 35,196,500 0 2,126,895 37,323,395 25,630,608 101 Street O 1M 2,489,734 4,902,800 0 0 4,902,800 7,392,534 5,431,263 0 0 5,431,263 1,961,271 102 Arterial Street Fund 207,477 0 0 0 0 207,477 0 0 207,477 207,477 0 103 Paths&Trails 56,084 8,000 0 0 8,000 64,084 0 0 0 0 64,084 105 HotellMotel Tax 257,932 430,700 0 0 430,700 688,632 430,700 0 139,500 570,200 118,432 120 CenterP lace Operating Resent 350,787 700 0 0 700 _351,487 0 0 0 0 351,487 121 Service Level Stabilization 5,432,428 10,000 0 0 10,000 5,442,428 0 0 0 0 5,442,428 122 Winter Weather Reserve 502,005 700 0 0 700 502,705 0 0 0 0 502,705 123 City Faciies Repair&Replacement 2,004,848 399,000 0 0 399,000 2,403,848 0 0 0 0 2,403,848 204 Debt Service LTGO 03 0 617,623 0 0 617,623 617,623 617,623 0 0 617,623 0 301 Capital Projects 772,072 475,400 0 0 475,400 1,247,472 456,279 0 0 456,279 791,193 302 Special Capital Projects 1,630,303 477,000 0 0 477,000 2,107,303 1,540,710 0 0 1,540,710 566,593 303 Street Capital Projects 73,646 9,655,804 1,159,000 0 10,814,804 10,888,450 9,566,804 1,159,000 0 10,725,804 162,646 304 Mitabeau Projects 44,347 0 0 14 14 44,361 0 0 44,361 44,361 0 307 Capital Grants 147 0 0 0 0 147 0 0 0 0 147 309 Parks Capital Projects 411,151 100,000 0 73,563 173,563 584,714 170,000 0 73,563 243,563 341,151 310 Civic Facilities Capital Projects 3,856,623 6,000 0 78,500 84,500 3,941,123 0 120,000 321,500 441,500 3,499,623 311 Street Capital Improvement 2011+ 1,084,681 2,200 0 2,045,203 2,047,403 3,132,084 1,086,881 (775,881) 2,818,883 3,129,883 2,201 402 Stornvater Management 2,382,660 1,908,667 0 0 1,908,667 4,291,327 2,153,441 0 0 2,153,441 2,137,886 403 Aquifer Protection Area 417,326 502,500 0 666,622 1,169,122 1,586,448 0 630,000 541,411 1,171,411 415,037 501 EquOment Rental&Replacement 932,335 100,000 0 0 100,000 1,032,335 0 0 0 0 1,032,335 502 Risk Management 30,590 319,000 0 0 319,000 349,590 319,000 0 0 319,000 30,590 Total of all Funds 50,982,379 54,824,894 1,159,000 2,863,902 58,847,796 109,830,175 56,969,201 1,133,119 6,273,590 64,375,910 45,454,265 Ordinance 12-025 Amending 2012 Budget Page 2 of 2 \\SV-FS21 Users\mcalhoun\Budgets120121Amendment No 2\2012 10 09\amendment no 2 detail CITY OF SPOKANE VALLEY,WA 10/1/2012 2012 Budget-Amendment#2 Line Item Detail Account Account " r Initial '? Amended Description Number Justification Budget Amendreyent', Budget #001-'General Fund " Expenditures Transfers out#311 001.090.000.597.xx.xx.xx - 100%>$26 million fund balance 0 2,045,203 2,045,203 Capital outlay 001.058.057.594.58.64.15 - Building permit software purchase 0 81,692 81,692 Total expenditures 2,126,895 i. L#102.=Arterial"Street;Fund 1 Capital outlay 102.000.000.597.xx.xx.xx Close out capital project 0 207,447 207,447 Total expenditures; 207,447>,, #105-Hotel I Motel Tax Fund Expenditures Tourism Promotion 105.105.000.557.30.41.00 - Reflects Round#2 Awards 400,700 139,500 540,200 Total expenditures" 139,500:1 #304-Mirabeau Projects Fund Expenditures Capital outlay 304,000.000.597.xx.xx -Transfer to Fund#309-to partially finance 0 44,361 44,361 CenterPlace S.Landscape Project Total exp enditures, 44,361+:s Revenues Interest income 304.000.000.361.11.00 -revised estimate 0 14 14 Total revenues" 14 Page 1 of 3 1\SV-FS21 Users\mcalhoun\Budgets120121Amendment No 2\2012 10 09\amendment no 2 detail CITY OF SPOKANE VALLEY,WA 10/1/2012 2012 Budget-Amendment#2 Line Item Detail Account , Account Initial Amended Description Number _ Justification Budget Amendment Budget #309 Parks Capital Grants Fund. Expenditures Capital outlay 309.000.000.594.76.63.00 -CenterPlace S.Landscape Project 0 73,563 73,563 Total expenditures 73,563 Revenues Transfers in-#001 309.000.000.397.xxxx -CenterPlace S.Landscape Project 0 29,202 29,202 Transfers in-#304 309.000.000.397.xx.xx -CenterPlace S.Landscape Project 0 44,361 44,361 Total expenditures 73,5.63 #310-;Civic Buildings Capital Projects Fund Expenditures Capital outlay 310.000.000.594.42.63.00 -STEP-Greenhaven 0 118,000 118,000 Capital outlay 310.000.000.594.42.63.00 -STEP-48th&Sundown 0 173,500 173,500 Capital outlay 310.000.000.594,42.63.00 -Prof Svc related to potential purch of Princ 0 30,000 30,000 Capital outlay 310.000.000.594A2.63.00 -Acquisition of Sprague Property 0 0 0 Total expenditures 321,500 Revenues Contributions 310.000.000.337.xx.xx -Spokane County reimb on STEP 48th and Sundown 0 78,500 78,500 Total revenues 78,500 Page 2 of 3 11SV-FS21Users1mcalhoun\Budgets120121Amendment No 212012 10 091amendment no 2 detail CITY OF SPOKANE VALLEY,WA 10/1/2012 2012 Budget-Amendment#2 Line Item Detail Account Account Initial Amended Description _ Number Justification Budget Amendment Budget #311=Street Capital.Improvements 2011+ Expenditures Capital outlay 311.000.000.541. -Street Preservation-100%>$26 million 0 2,045,203 2,045,203 Capital outlay 311.000.000.541. -Street Preservation-#311 fund balance 0 773,680 773,680 Total expenditures 2,818,883 Revenues Transfers in#001 311.000.000.397. - 100%>$26 million fund balance 2,045,203 Total revenues . 2,045,203 #403-Aquifer';Protection Area Expenditures Capital outlay 403.000.000.595.40.63.00 -Sprague swale upgrades 630,000 541,411 1,171,411 Capital outlay 403.000.000.595.40,63,00 - Decant facility 0 0 0 Total expenditures 541;411 Revenues DOE Grant 403.000.000.33x.xx.xx -Sprague swale upgrades 0 666,622 666,622 DOE Grant 403.000.000.33x.xx.xx -Decant facility 0 0 0 Total revenues. ' 666,622 Totals Across all Funds Total revenues 2,863,902 Total expenditures 6,273,560 Page3of3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 9, 2012 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: First Reading Proposed Ordinance 12-026 amending Spokane Valley Municipal Code 7.05 relating to nuisances. GOVERNING LEGISLATION: SVMC 7.05 PREVIOUS COUNCIL ACTION TAKEN: Adoption of 7.05 in 2003, amended in 2003, 2004, 2005, 2006, and 2008; administrative report July 10, 2012, and administrative report September 18, 2012. BACKGROUND: Staff reviewed SVMC 7.05 for changes that would make it more efficient and effective, to clarify areas for responsibility for the City relative to areas of responsibility for citizens in relation to nuisance encroachments in the rights-of-way, to remove noise violation language that properly falls under police enforcement in roadways, and to add language that would clarify when enforcement against other noise violations may occur. OPTIONS: Advance the ordinance to a second reading, with or without further amendments; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: I move that we advance Ordinance 12-026, amending Spokane Valley Municipal Code 7.05 to a second reading. BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Cary Driskell, City Attorney; John Hohman, Community Development Director ATTACHMENTS: Draft Ordinance amending SVMC 7.05 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 12-026 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON,AMENDING SECTIONS 7.05.020, 7.05.030, 7.05.040,7.05.050,AND 7.05.060 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO NUISANCE CONDITIONS ON PRIVATE PROPERTY; AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code (SVMC) Chapter 7.05 in order to maintain a safe and healthy environment by regulating nuisance conditions that contribute to injury,illness, and devaluation of property; and WHEREAS, since adoption of these provisions, the City has gained additional insight in how to better identify and regulate such nuisance conditions; and WHEREAS, certain existing provisions within SVMC Chapter 7.05 should be amended to better reflect the City's current practice of identifying and regulating such nuisances and the types of conditions that constitute a nuisance. Such changes directly relate to the life,health and safety of the City's citizens. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amending Spokane Valley Municipal Code 7.05.020 Regarding the Definition of "Person Responsible for a Nuisance Violation". Spokane Valley Municipal Code section 7.05.020 is hereby amended as follows: "Abate" means to take whatever steps are deemed necessary by the director to ensure that the property complies with applicable nuisance ordinance requirements. Abatement may include,but is not limited to, rehabilitation,demolition,removal,replacement or repair. "City"means the City of Spokane Valley, Washington. "Code compliance officer" means a regular or specially commissioned officer so designated by the director of community development for the City. "Days"will be counted as business days when five or fewer days are allowed to do an act required by this chapter. "Days" will be considered calendar days when more than five days are allowed to do an act required by this chapter. "Determination of compliance" means a written statement from the director that evidence exists to determine that the violation(s) has been sufficiently abated as to the nuisance violation(s) stated in the voluntary compliance agreement or notice and order. "Director"means the community development director for Spokane Valley,or his/her designee. Ordinance 12-026 Amending Spokane Valley Municipal Code 7.05 Regarding Nuisances Page 1 of 9 DRAFT "Found in violation"means that: 1.A notice and order has been issued and not timely appealed; 2.A voluntary compliance agreement has been entered into; or 3. The hearing examiner has determined that the violation has occurred and such determination has not been stayed or reversed on appeal. "Graffiti" means unauthorized markings, inscriptions, words, figures, designs or other inscribed material visible from premises open to the public, that have been placed upon any property through the use of paint,ink,dye,or any other substance capable of marking property. "Hearing examiner"means the City of Spokane Valley hearing examiner, as provided by Chapter 18.4820 SVMC as adopted or hereafter amended. "Impound,"for the purposes of this chapter,means to take and hold a vehicle in legal custody. "Inoperable" means incapable of being operated legally on a public highway, including, but not limited to,not having a valid,current registration plate or current certificate of registration. "Junk vehicle"means a vehicle substantially meeting at least three of the following criteria: 1. Is three years old or older; 2. Is extensively damaged, such damage including but not limited to any of the following: a broken window or windshield,or missing wheels,tires,motor,or transmission; 3. Is apparently inoperable; 4.Has an approximate fair market value equal only to the approximate value of the scrap in it. "Mitigate" means to take measures, subject to City approval, to minimize the harmful effects of the nuisance violation where remediation is either impossible or unreasonably burdensome. "Nuisance" means the unreasonable or unlawful use by a person of real or personal property, or the unreasonable, indecent or unlawful personal conduct which materially interferes with or jeopardizes the health, safety, prosperity, quiet enjoyment of property or welfare of others, offends common decency or public morality,or obstructs or interferes with the free use of public ways,places or bodies of water. "Person"means any individual, association,partnership, corporation or legal entity,public or private, and the agents and assigns of such individual, association,partnership,corporation or legal entity. "Person(s)responsible for a junk vehicle nuisance violation"means: 1. The land owner where the junk vehicle is located as shown on the last equalized assessment roll; and 2. The last registered owner of the vehicle, unless the owner in the transfer of ownership of the vehicle has complied with RCW 46.12.101; and Ordinance 12-026 Amending Spokane Valley Municipal Code 7.05 Regarding Nuisances Page 2 of 9 DRAFT 3. The legal owner of the vehicle. "Person responsible for a nuisance violation" means the person who caused the violation, if that can be determined, and/or the owner, lessor, tenant or other person entitled to control, use and/or occupancy of the property, including any public rights-of-way abutting a person, firm, or entity's property where the nuisance violation occurs, "Remediate" means to restore a site to a condition which does not pose a probable threat to the general public health, safety or welfare. "Vehicle," for the purposes of SVMC 7.05.040(P), includes every device capable of being moved upon a public highway and in,upon, or by which any persons or property is or may be transported or drawn upon a public highway, including bicycles. The term does not include devices other than bicycles moved by human or animal power or used exclusively upon stationary rails or tracks, as set forth in RCW 46.04.670. Section 2. Amending Spokane Valley Municipal Code 7.05.030 Regarding the Compliance, Authority and Administration of Nuisance Violations. Spokane Valley Municipal Code section 7.05.030 is hereby amended as follows: In order to discourage public nuisances and otherwise promote compliance with applicable nuisance ordinance provisionsthis Chapter, the director may, in response to field observations or reliable complaints, determine that nuisance ordinance violations of this Chapter have occurred or are occurring, and may utilize any of the compliance provisions contained in Chapter 17.100 SVMC. B. The director is authorized to determine, based upon past complaints regarding a property, subsequent field investigations, and other relevant criteria, whether a complaint is reliable. If the director determines a complaint is not reliable,the director is not obligated to conduct a field investigation. Section 3. Amending Spokane Valley Municipal Code 7.05.040 Regarding the Type of Nuisances to be Regulated. Spokane Valley Municipal Code section 7.05.040 is hereby amended as follows: No person, firm, or entity shall erect, contrive, cause, continue, maintain, or permit to exist any public nuisances within the City,— including any public rights-of-way abutting a person, firm, or entity's property. Prohibited public nuisances include,but are not limited to: A.Vegetation. 1. Any vegetation, or parts thereof,which hang lower than 8 feet over any public walkway or sidewalk; or hang lower than 14 feet over any public street; or which are growing thereon in such a manner as to obstruct or impair the free and full use of the walkway, sidewalk, or street by the public, or violate clearview triangle policies adopted by the City. The City shall be responsible for maintaining all vegetation placed by the City adjacent to a public sidewalk, walkway, or roadway. Overhanging limbs or branches that arc less than eight Ordinance 12-026 Amending Spokane Valley Municipal Code 7.05 Regarding Nuisances Page 3 of 9 DRAFT feet above a public walkway or sidewalk, or less than 11 feet about a public street. 2. Vegetation that obstructs or hinders the use of any public walkway, sidewalk, or street, or that obstructs the view of traffic or traffic control devices,pursuant to clearview triangle policies adopted by the City. 3. Any growth of noxious weeds or any toxic vegetation shall be subject to Chapter 16-750 WAC as currently adopted and hereafter amended. B.Buildings, Structures,Fences. 1. Buildings or portions thereof which are deemed dangerous pursuant to the Spokane Valley building code (currently adopted International Property Maintenance Code and the International Existing Building Code); provided, that such conditions or defects exist to the extent that the life, health,property or safety of the public or the structure's occupants is endangered. 2.Any fence that obstructs or obscures the view of traffic or traffic control devices, pursuant to clearview triangle policies adopted by the City. C. Sidewalks. 1.Any protrusion, awning, or overhang that inhibits or obstructs use of a public walkway or sidewalk. 2.Any object, construction, or damage that inhibits or obstructs the surface use of a public walkway or sidewalk. 3. Snow or ice not removed from a public sidewalk within a reasonable time. 4.Accumulations of dirt or debris not removed from a public sidewalk. D.Unauthorized Signs.Any sign not in compliance with the City's currently adopted sign code. E. Accumulations of Materials, Garbage,Recyclables,Furniture,Machinery. 1. Building and Construction Materials. Accumulations, stacks, or piles of building or construction materials not associated with a current, in-progress project including metal, wood, wire, electrical or plumbing materials in disarray or exposed to the elements on the property. This provision does not apply to a designated contractor's yard, as defined in the currently adopted Spokane Valley Zoning Code. 2. Garbage,Recyclables, Compost, and Infestations. a.Garbage not kept in a proper receptacle with a tight-fitting lid. b.Accumulations of broken or neglected items, litter, salvage materials, and junk not in an approved enclosed structure,in the front,back, or side yards of the property. c. Recyclables not properly stored and regularly disposed of. d. Creating or maintaining accumulations of matter, including foodstuffs,that harbor or are an attraction for the infestation of insects or vermin; failing to eliminate such infestations; or failing to eliminate intrusive insects. Ordinance 12-026 Amending Spokane Valley Municipal Code 7.05 Regarding Nuisances Page 4 of 9 DRAFT 3.Furniture and Appliances. a.All broken or discarded household furniture, furnishings or equipment, or any appliances not in an approved enclosed structure,in the front, side, or back yard of a property. b.All accessible refrigeration appliances not having the doors secured or removed, or any enclosure that can entrap humans or animals. 4.Machinery and Equipment. Broken, inoperable, accumulations of, or parts of machinery or equipment not in an approved enclosed structure, in the front,back, or side yards of the property. This subsection excludes does not include nuisance junk vehicles that are regulated by subsection P of this section. F.Fire Hazards. Stacks or accumulations of newspapers, dead vegetation (excluding properly maintained compost piles), cardboard, or other paper, cloth, or wood products left in a manner that could pose a substantial risk of combustion or the spread of firer, as determined by the Fire Marshall. G. Toxic or Caustic Substances. Improper storing or keeping of any toxic, flammable, or caustic substances or materials. H. Smoke, Soot, or Odors. The escaping or emitting of any unnecessary or harmful smoke, soot, fumes, or gases,or odors offensive or harmful to persons of ordinary sensibilities. I. Bodies of Water. 1. Except for City-approved structures related to storm drainage systems, all stagnant,pooled water in which mosquitoes,flies or other insects may multiply. 2. The polluting of any waterway, well, or body of water not subject to the jurisdiction of the Spokane regional health district. J.Holes, Pits, and Excavations. All uncovered holes, pits, or excavations not marked or guarded that are in excess of 10 or more inches in width at the top and four feet or more in depth. K.Attractive Nuisances. Any accessible attractive nuisance to children including, but not limited to, unattended machinery or equipment, unsecured abandoned or vacant buildings, open and unattended vehicle trunks,or other unguarded conditions or situations that could injure or trap a child. L.Noise. 1. Any noise or sound that intrudes into the property of another person that exceeds the maximum permissible noise levels as established in WAC 173.60.010, as currently adopted and hereafter amended. 2. Sounds created by use of a radio, television set, musical instrument, sound amplifier or any other device capable of producing or reproducing sounds, which emanate frequently, repetitively or continuously from any building, structure or property located within a residential area, and which annoy or disturb the peace, comfort,or repose of a person of reasonable sensitivity. Ordinance 12-026 Amending Spokane Valley Municipal Code 7.05 Regarding Nuisances Page 5 of 9 DRAFT 2. The frequent, repetitive or continuous sounding of any horn or siren attached to a motor vehicle, except as a warning of danger or as specifically permitted by law. 3. The creation of frequent, repetitive or continuous sounds in connection with the starting, operation, repair, rebuilding or testing of any motor vehicle, motorcycle, off highway vehicle or internal combustion engine within a residential zone, so as to unreasonably disturb or interfere with the peace and comfort of owners or possessors of real property. /1. The noisy operation of any automobile, truck, motorcycle or other vehicle in such a nonemergency manner to cause the squealing of tires by the rapid acceleration of the vehicle; the loud and continuous grinding, thumping or grading noises from trucks or other commercial vehicles; the engine compression noise from the unmuffled or poorly muffled compression braking of trucks; the sound from any motor vehicle audio sound system such as tape players, radios, and compact disc players at volumes so as to be audible greater than 50 feet from the vehicle itself; and loud, excessive engine or exhaust noise from unmuffled vehicles or vehicles operating with inadequate muffler systems to prevent unreasonably loud noises. 3. Any other sound occurring frequently, repetitively, or continuously which annoys or disturbs the peace, comfort, or repose of a person of reasonable sensitivity. M. Dust. Disturbing the topsoil of any land area, or permitting the same, by any person without taking affirmative measures to suppress and minimize the blowing and scattering of dust so as to unreasonably disturb or interfere with the peace and comfort of owners or possessors of real property. This provision does not include permitted agricultural activities as legal nonconforming uses or permitted agricultural activities in general agricultural zones. N.Nuisance Premises. Any premises or structures allowing or maintaining prostitution, lewd behavior, underage consumption of alcohol, the harboring of juvenile runaways or wanted persons, or where there is the use, sale,manufacturing or distributing of any narcotic or controlled substance, or at which there is a pattern of criminal activity, are prohibited nuisances. 0.Yard Sales. The holding or permitting of a yard sale on the same real property more than seven consecutive days,or more than two consecutive weekends. P. All junk vehicles, or parts thereof, placed, stored or permitted to be located on private property within the City limits are public nuisances to be abated as provided in this chapter. This chapter does not apply to: 1.A vehicle or part thereof that is completely enclosed within a building in a lawful manner where it is not visible from the street or other public or private property; 2.A vehicle or part thereof that is stored or parked in a lawful manner on private property in connection with the business of a licensed dismantler or licensed vehicle dealer, and is fenced according to the provisions of RCW 46.80.130; 3.A junk vehicle does not include a vehicle which is in the process of being repaired, as evidenced by the good faith efforts of the vehicle owner. This exception shall include having up to one "parts" vehicle, from which parts are being salvaged concurrent with the repair process for the vehicle being excepted from compliance in this section. Good faith efforts of repair can include producing Ordinance 12-026 Amending Spokane Valley Municipal Code 7.05 Regarding Nuisances Page 6 of 9 DRAFT invoices showing work or parts purchased for repair or renovation within 30 days prior to issuance of the notice of violation, or a declaration under penalty of perjury that the vehicle is in the process of being repaired and has been worked on within 30 days prior to issuance of the notice of violation. This exception allows up to 60 days for good faith repair. Upon good cause shown, the director shall have the discretion to grant one additional 60-day exception period to this chapter. Under no circumstance shall any good faith efforts of repair extend for more than 120 days, after which time this exception shall no longer apply. This exception shall apply to one vehicle and one parts vehicle per parcel of land per calendar year; 4. There shall be allowed as exceptions to this chapter up to two junk vehicles in R-1, R-2,R-3 and R-4 zones, so long as they are completely sight-screened by maintained Type I or II landscaping, a maintained landscaped berm, or fencing, as may be required in the currently adopted zoning code. Junk vehicles allowed by this exception are restricted to only the R-1,R-2,R-3 and R-4 zones. Q. Graffiti.All graffiti upon public or private property is deemed a nuisance. Section 4. Amending Spokane Valley Municipal Code 7.05.050 Regarding the Initial Investigation of a Nuisance. Spokane Valley Municipal Code section 7.05.050 is hereby amended as follows: A.Upon receipt of a complaint, field verification should be made if possible prior to, concurrent with, or shortly after notifying the person responsible for the nuisance violation or alleged nuisance violation. B.Advising interested parties of receipt of complaint and/or field investigationapparent violation: 1. The person responsible for the nuisance violation should be advised of any complaintapparent violation, which may be by personal contact, phone, posting orb regular mail (return receipt requested). The letter should state that a violation may have occurred, but has not been verified, and should ask the recipient to contact the person issuing the letter. 2. The complainant should be contacted by phone and, if possible, in person during the field visit. C. The director will record all violations in a database system, including a list of all actions taken on the complaint. D. To the extent possible, the director shall check the City's records and the records of other agencies for previous violations on the site of the alleged violation or by the owner or occupant of the site or such other person as may be responsible for the nuisance violation. €D. Staff undertaking field investigations shall comply with the provisions of this chapter regarding right of entry. Section 5. Amending Spokane Valley Municipal Code 7.05.060 Regarding the Procedures When Probable Nuisance Violation is Identified. Spokane Valley Municipal Code section 7.05.060 is hereby amended as follows: Ordinance 12-026 Amending Spokane Valley Municipal Code 7.05 Regarding Nuisances Page 7 of 9 DRAFT A. The director shall determine, based upon information derived from sources such as field observations, the statements of witnesses, relevant documents and data systems for tracking violations and applicable City codes and regulations, whether or not a nuisance violation has occurred. As soon as the director has reasonable cause to determine that a violation has occurred, he or she shall document the violation and promptly notify the person(s)responsible for the nuisance violation. B. Except as provided in subsection D of this section, a warning shall be issued verbally or in writing promptly when a field inspection reveals a violation, or as soon as the director otherwise determines a nuisance violation has occurred. The warning shall inform the person determined to be responsible for a nuisance violation of the violation and allow the person an opportunity to correct it or enter into a voluntary compliance agreement as provided for by this chapter. Verbal warnings shall be logged and followed up with a written warning within five days, and the site shall be reinspected,within 11 days. C. The guidelines set forth for warnings, notifications and reinspections are not jurisdictional, and failure to meet them in any particular case shall not affect the City's authority to enforce nuisance provisions with regard to that case. D.No warning need be issued in emergencies, repeat violation cases, cases that are already subject to a voluntary compliance agreement,cases where the violation creates,or has created,a situation or condition that is not likely to be corrected within 72 hours, or when the person responsible for the nuisance violation knows,or reasonably should have known,that the action was a nuisance violation. E.Notice and orders should be issued in all cases where the director determines that the violation is unlikely to be fully corrected within 72 hours. F. The director shall use all reasonable means to determine the person actually responsible for the nuisance violation occurring when the property owner has not directly or indirectly caused the violation. €F. If the violation is not corrected, the director shall utilize the enforcement provisions contained in Chapter 17.100 SVMC as adopted or hereafter amended to obtain compliance with the applicable code provisions. H. All complainants will be asked by staff at the time the complaint is filed whether they wish to be kept advised of compliance efforts. Any complainant who provides a mailing address and requests to be kept advised of compliance efforts should be mailed a copy of all written warnings, voluntary compliance agreements, and notice and orders issued by the director with regard to the alleged violation. Any complainant may appeal a determination of nuisance ordinance compliance issued by the director pursuant to Chapter 17.90 SVMC. Section 6. Remainder of SVMC 7.05 Unchanged. The remaining provisions of SVMC Chapter 7.05 are unchanged by this amendment. Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or Ordinance 12-026 Amending Spokane Valley Municipal Code 7.05 Regarding Nuisances Page 8 of 9 DRAFT unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 8. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Passed this day of October,2012. Mayor,Thomas E. Towey ATTEST: City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 12-026 Amending Spokane Valley Municipal Code 7.05 Regarding Nuisances Page 9 of 9 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 9, 2012 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: First Reading Proposed Ordinance 12-027 amending Spokane Valley Municipal Code 17.100 GOVERNING LEGISLATION: SVMC 17.100; Civil Rule 4; RCW 4.28.100 and RCW 4.28.110 PREVIOUS COUNCIL ACTION TAKEN: Adoption of 17.100 in 2007, amended in 2008 and 2010, administrative report July 10, 2012, and administrative report September 18, 2012. BACKGROUND: Staff has drafted proposed amendments to SVMC 17.100 that revise the language to be more accurate, to remove practices that are ineffective or inefficient, or to provide additional means to enforce City Code. OPTIONS: Advance the ordinance to a second reading, with or without further amendments; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: I move that we advance Ordinance 12-027 amending Spokane Valley Municipal Code 17.100 to a second reading. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Cary Driskell, City Attorney; John Hohman, Community Development Director ATTACHMENTS: draft Ordinance amending SVMC 17.100 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 12-027 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON,AMENDING SECTIONS 17.100.030, 17.100.040, 17.100.050, 17.100.060, 17.100.090, 17.100.120, 17.100.130, 17.100.150, 17.100.250,AND 17.100.300 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO THE CITY'S ABILITY TO SET FORTH ENFORCEMENT PROCEDURES FOR VIOLATIONS OF THE SPOKANE VALLEY MUNICIPAL CODE CHAPTER 7.05,AND TITLES 17 THROUGH 22 AND TITLE 24; AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code (SVMC) Chapter 17.100 in order to enforce nuisance violations as set forth in SVMC Chapter 7.05 and for violations of any provisions of Titles 17 through 22 and Title 24; and WHEREAS, since adoption of these provisions,the City has gained additional experience in how to better regulate and enforce such nuisance provisions; and WHEREAS, certain existing provisions within SVMC Chapter 17.100 should be amended in order to better reflect the City's current practice of regulating and enforcing such nuisances. Such changes directly relate to the life,health, and safety of the City's citizens. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amending Spokane Valley Municipal Code 17.100.030 Regarding Enforcement, Authority, and Administration. Spokane Valley Municipal Code section 17.100.030 is hereby amended as follows: A. hi order to discourage public nuisances and otherwise promote compliance with applicable code provisions, the City may, in response to field observations or reliable complaints, determine that violations of this titleTitles 17 through 22 and Title 24,have occurred or are occurring, and may: 1. Enter into voluntary compliance agreements with persons responsible for code violations; 2. Issue notice and orders, assess civil penalties, and recover costs as authorized by this chapter; 3. Require abatement by means of a judicial abatement order, and if such abatement is not timely completed by the person or persons responsible for a code violation,undertake the abatement and charge the reasonable costs of such work as authorized by this chapter; 4.Allow a person responsible for the code violation to perform community service in lieu of paying civil penalties as authorized by this chapter; 5. Order work stopped at a site by means of a stop work order,and if such order is not complied with,assesses civil penalties as authorized by this chapter; 6. Suspend,revoke,or modify any permit previously issued by the City or deny a permit application as authorized by this chapter when other efforts to achieve compliance have failed; and Ordinance 12-027 SVMC 17.100 Page 1 of 9 DRAFT 7.Forward a written statement providing all relevant information relating to the violation to the office of the city attorney with a recommendation to prosecute willful and knowing violations as misdemeanor offenses. B. The procedures set forth in this chapter are not exclusive. These procedures shall not in any manner limit or restrict the City from remedying or abating violations of this title in any other manner authorized by law. C. In addition to,or as an alternative to,utilizing the procedures set forth in this chapter,the City may seek legal or equitable relief to abate any conditions or enjoin any acts or practices which constitute a code violation. D. In addition to,or as an alternative to,utilizing the procedures set forth in this chapter,the City may assess or recover civil penalties accruing under this chapter by legal action filed in Spokane County district court or superior court by the office of the city attorney. E. The provisions of this chapter shall in no way adversely affect the rights of the owner,lessee,or occupant of any property to recover all costs and expenses incurred and required by this chapter from any person causing such violation. F. In administering the provisions for code compliance,the City shall have the authority to waive any one or more such provisions so as to avoid substantial injustice.Any determination of substantial injustice shall be made in writing supported by appropriate facts.For purposes of this subsection, substantial injustice cannot be based exclusively on financial hardship. G. The City may,upon presentation of proper credentials,with the consent of the owner or occupier of a building or premises,or pursuant to a lawfully issued court order,enter at reasonable times any building or premises subject to the consent or court order to perform the duties imposed by this code. It is the intent of the city council that any entry made to private property for the purpose of inspection for code violations be accomplished in strict conformity with constitutional and statutory constraints on entry, and the holdings of the relevant court cases regarding entry. The right of entry authorized by this chapter shall not supersede those legal constraints. H. The City may request that the police, appropriate fire district, Spokane Regional Health District,or other appropriate City department or other non-city agency assist in enforcement. Section 2. Repealing Spokane Valley Municipal Code 17.100.040 Regarding the Guidelines for Departmental Responses to Complaints. Spokane Valley Municipal Code section 17.100.040 is hereby repealed in its entirety. City representatives are authorized to determine, based upon past complaints regarding a property, Gubsequcnt field investigations, and other relevant criteria, whether a complaint is reliable. If the City determines a complaint is not reliable,the City is not obligated to conduct a field investigation. Ordinance 12-027 SVMC 17.100 Page 2 of 9 DRAFT Section 3. Amending Spokane Valley Municipal Code 17.100.050 Regarding the Procedures When a Probable Violation is Identified. Spokane Valley Municipal Code section 17.100.050 is hereby amended as follows: A. The City shall determine,based upon information derived from sources such as field observations,the statements of witnesses,relevant documents,and data systems for tracking violations and applicable City codes and regulations,whether or not a violation has occurred.As soon as the City has reasonable cause to determine that a violation has occurred,the violation shall be documented and the person responsible for the code violations promptly notified. B. Except as provided in subsection C of this section,a warning shall be issued verbally or in writing promptly when a field inspection reveals a violation,or as soon as the City otherwise determines a violation has occurred.The warning shall inform the person determined to be responsible for a code violation of the violation and allow the person an opportunity to correct it or enter into a voluntary compliance agreement as provided for by this chapter.Verbal warnings shall be logged and followed up with a written warning within five days, and the site shall be reinspected within 14 days. C.No warning need be issued in emergencies,repeat violation cases,cases that are already subject to a voluntary compliance agreement,cases where the violation creates or has created a situation or condition that is not likely to be corrected within 72 hours,cases where a stop work order is necessary,or when the person responsible for the code violation knows,or reasonably should have known,that the action was a code violation. D.Notice and orders should be issued in all cases in which a voluntary compliance agreement has not been entered. E. The City shall use all reasonable means to determine and proceed against the person(s)actually responsible for the code violation occurring when the property owner has not directly or indirectly caused the violation. I F. If the violation is not corrected, or a voluntary compliance agreement is not entered into within 30 4 days of notification by the City, a notice and order or stop work order should be issued. Stop work orders should be issued promptly upon discovery of a violation in progress. Section 4. Amending Spokane Valley Municipal Code 17.100.060 Regarding the Service of a Notice and Order and a Stop Work Order. Spokane Valley Municipal Code section 17.100.060 is hereby amended as follows: A. Service of a notice and order shall be made on a person responsible for code violation by one or more of the following methods: 1. Personal service of a notice and order may be made on the person identified by the City as being responsible for the code violation,or by leaving a copy of the notice and order at the person's house of usual abode with a person of suitable age and discretion who resides there; Ordinance 12-027 SVMC 17.100 Page 3 of 9 DRAFT 2. Service directed to the landowner and/or occupant of the property may be made by posting the notice and order in a conspicuous place on the property where the violation occurred and concurrently mailing notice as provided for below,if a mailing address is available; or 3. Service by mail may be made for a notice and order by mailing one copy,two copies,postage prepaid, by ordinary first class mail_and the other by certified mail,to the person responsible for the code violation at his or her last known address,at the address of the violation,or at the address of the place of business of the person responsible for the code violation. The taxpayer's address as shown on the tax records of Spokane County shall be deemed to be the proper address for the purpose of mailing such notice to the landowner of the property where the violation occurred. Service by mail shall be presumed effective upon the third business day following the day upon which the notice and order was placed in the mail. B.For notice and orders only,when the address of the person responsible for the code violation cannot be reasonably determined, service may be made by publication once a week for two consecutive weeks in an appropriate regional or neighborhood newspaper or trade journal. Service by publication shall cow . • - ' . - _.. ..-. be deemed complete at the expiration of the time prescribed for publication. A notice and order served by publication shall be signed by a code compliance officer, shall include the dates of the publication, and shall contain a brief statement of the nature of the action and how it can be remedied. C. Service of a stop work order on a person responsible for a code violation may be made by posting the stop work order in a conspicuous place on the property where the violation occurred or by serving the stop work order in any other manner permitted by this chapter. D. The failure of the City to make or attempt service on any person named in the notice of violation, notice and order,or stop work order shall not invalidate any proceedings as to any other person duly served. Section 5. Amending Spokane Valley Municipal Code 17.100.090 Regarding the Determination of Compliance. Spokane Valley Municipal Code section 17.100.090 is hereby amended as follows: After issuance of a warning, voluntary compliance agreement, notice and order, or stop work order, and after the person(s) responsible for a violation has come into compliance, the City shall issue a written determination of compliance. The City shall mail copies of the determination of compliance to each person originally named in the warning, voluntary compliance agreement, notice and order, or stop work order, as well as the complainant if the complainant requests such notification at the time the complaint was submitted to the City,by certified mail, five day return receipt requested. Ordinance 12-027 SVMC 17.100 Page 4 of 9 DRAFT Section 6. Amending Spokane Valley Municipal Code 17.100.120 Regarding Failure to Meet Terms of Voluntary Compliance Agreement. Spokane Valley Municipal Code section 17.100.120 is hereby amended as follows: A. If the terms of the voluntary compliance agreement are not completely met, and an extension of time has not been granted, the authorized representatives of the City may enter the real property and abate tho violation without seeking a judicial abatement order. Tthe person responsible for the violation may, without being issued a notice and order or stop work order,be assessed a civil penalty as set forth by this chapter,plus all costs incurred by the City to pursue code compliance and to abate the violation, and may be subject to other remedies authorized by this chapter. Penalties imposed when a voluntary compliance agreement is not met accrue from the date that an appeal of any preceding notice and order or stop work order was to have been filed or from the date the voluntary compliance agreement was entered into if there was not a preceding notice and order or stop work order. B. The City may issue a notice and order or stop work order for failure to meet the terms of a voluntary compliance agreement. Section 7. Amending Spokane Valley Municipal Code 17.100.130 Regarding the Authority of a Notice and Order. Spokane Valley Municipal Code section 17.100.130 is hereby amended as follows: When the City has reason to believe,based on investigation of documents and/or physical evidence,that a code violation exists or has occurred, or that the terms of a voluntary compliance agreement have not been met,the City is authorized to issue a notice and order to any person responsible for a code violation. The City shall make a determination whether or not to issue a notice and order within 30 days of determiningreceiving a complaint alleging a violation or otherwise discovering that a violation may potentially exists, or within 10 days of the end of a voluntary compliance agreement time period which has not been met. Subsequent complaints shall be treated as new complaints for the purposes of this chapter. Section 8. Amending Spokane Valley Municipal Code 17.100.150 Regarding the Contents of a Notice and Order. Spokane Valley Municipal Code section 17.100.150 is hereby amended as follows: The notice and order shall contain the following information: A. The address,when available,or location of the violation; B.A legal description of the real property or the Spokane County tax parcel number where the violation occurred or is located,or a description identifying the property by commonly used locators; C.A statement that the City has found the named person(s)responsible for a violation and a brief description of the violation(s) found; D.A statement of the specific provisions of the ordinance,resolution,regulation,public rule,permit condition,notice and order provision,or stop work order that was or is being violated; Ordinance 12-027 SVMC 17.100 Page 5 of 9 DRAFT E.A statement that a civil penalty is being assessed, including the dollar amount of the civil penalties per separate violation, and that any assessed penalties must be paid within 20 days of service of the notice and order; F.A statement advising that any costs of enforcement incurred by the City shall also be assessed against the person to whom the notice and order is directed; G.A statement that payment of the civil penalties assessed under this chapter does not relieve a person found to be responsible for a code violation of his or her duty to correct the violation and/or to pay any and all civil penalties or other cost assessments issued pursuant to this chapter; H.A statement of the corrective or abatement action required to be taken and that all required permits to perform the corrective action must be obtained from the proper issuing agency; I. A statement advising that,if any required work is not commenced or completed within the time specified by the notice and order,the City may proceed to seek a judicial abatement order from Spokane County superior court to abate the violation; J.A statement advising that,if any assessed penalty,fee or cost is not paid on or before the due date,the City may charge the unpaid amount as a lien against the property where the code violation occurred if owned by a person responsible for a violation, and as a joint and several personal obligation of all persons responsible for a code violation; K.A statement advising that any person named in the notice and order, or having any record or equitable title in the property against which the notice and order is recorded,may appeal from the notice and order to the hearing examiner within 20 14 days of the date of service of the notice and order; L.A statement advising that a failure to correct the violations cited in the notice and order could lead to the denial of subsequent Spokane Valley permit applications on the subject property; M.A statement advising that a failure to appeal the notice and order within the applicable time limits renders the notice and order a final determination that the conditions described in the notice and order existed and constituted a violation, and that the named party is liable as a person responsible for a violation; N.A statement advising the person responsible for a code violation of his/her duty to notify the City of any actions taken to achieve compliance with the notice and order; and 0.A statement advising that a willful and knowing violationfailure to comply with the notice and order may be referred to the office of the city attorney for prosccutionappropriate legal action. Ordinance 12-027 SVMC 17.100 Page 6 of 9 DRAFT Section 9. Amending Spokane Valley Municipal Code 17.100.250 Regarding the Assessment Schedule for Civil Penalties. Spokane Valley Municipal Code section 17.100.250 is hereby amended as follows: A. Civil penalties for code violations shall be imposed for remedial purposes and shall be assessed for e ehfor violations identified in a notice and order or stop work order,pursuant to the following schedule: Notice and orders and stop work orders—basic initial penalty per violation: $500.00. B.Additional initial penalties shall may be added where there is: 1. Public health risk amount depends on severity: $0 $2,500. 2. Environmental damage amount depends on severity: $0 $2,500. 3. Damage to property of other amount depends on severity: $0 $2,500. 14. Second violation History of similar violations (less than three): $47000500. $500.00. 2.Each subsequent Violation(three or more): $1,5001,000. 5. History of similar violations (three or more): $2,500. 3b. Economic benefit to person responsible for violation: $5,000. C. Civil penalties shall be paid within 20 days of service of the notice and order or stop work order if not appealed. Payment of the civil penalties assessed under this chapter does not relieve a person found to be responsible for a code violation of his or her duty to correct the violation and/or to pay any and all civil penalties or other cost assessments issued pursuant to this chapter. D. The City may suspend civil penalties if the person responsible for a code violation has entered into and fulfilled all requirements of a voluntary compliance agreement. E. Civil penalties assessed create a joint and several personal obligation in all persons responsible for a code violation. F. In addition to,or in lieu of, any other state or local provision for the recovery of civil penalties,the City may file for record with the Spokane County auditor to claim a lien against the real property for the civil penalties assessed under this chapter if the violation was reasonably related to the real property.Any such lien can be filed under this chapter if, after the expiration of 30 days from when a person responsible for a code violation receives the notice and order or stop work order(excluding any appeal), any civil penalties remain unpaid in whole or in part. Section 10. Amending Spokane Valley Municipal Code 17.100.300 Regarding Cost Recovery. Spokane Valley Municipal Code section 17.100.300 is hereby amended as follows: A. In addition to the other remedies available under this chapter, upon issuance of a notice and order or stop work order the City shall charge the costs of pursuing code compliance and abatement incurred to correct a code violation to the person responsible for a code violation.These charges include: Ordinance 12-027 SVMC 17.100 Page 7 of 9 DRAFT 1. Reasonable Legal Fees and Costs.For purposes of this section,"reasonable legal fees and costs" shall include,but are not limited to,legal personnel costs,both direct and related,incurred to enforce the provisions of this chapter as may be allowed by law; 2.Administrative Personnel Costs.For purposes of this section,"administrative personnel costs" shall include,but are not limited to,administrative employee costs,both direct and related,incurred to enforce the provisions of this chapter; 3.Abatement Costs.The City shall keep an itemized account of costs incurred by the City in the abatement of a violation under this chapter. Upon completion of any abatement work, the City shall prepare a report specifying a legal description of the real property where the abatement work occurred, the work done for each property, the itemized costs of the work, and interest accrued; and 4.Actual expenses and costs of the City in preparing notices,specifications and contracts; in accomplishing or contracting and inspecting the work; and the costs of any required printing, mailing,or court filing fees. B. Such costs are due and payable 30 days from mailing of the invoice. C.All costs assessed by the City in pursuing code compliance and/or abatement create joint and several personal obligations in all persons responsible for a violation. The office of the city attorney,on behalf of the City,may collect the costs of code compliance efforts by any appropriate legal means. D. In addition to,or in lieu of, any other state or local provision for the recovery of costs,the City may, after abating a violation pursuant to this chapter,file for record with the Spokane County auditor to claim a lien against the real property for the assessed costs identified in this chapter if the violation was reasonably related to the real property,in accordance with any lien provisions authorized by state law. E.Any lien filed shall be subordinate to all previously existing special assessment liens imposed on the same property and shall be superior to all other liens,except for state and county taxes,with which it shall share priority. The City may cause a claim of lien to be filed for record within 90 days from the later of the date that the monetary penalty is due or the date the work is completed or the nuisance abated.The claim of lien shall contain sufficient information regarding the notice and order,a description of the property to be charged with the lien,the owner of record, and the total of the lien.Any such claim of lien may be amended from time to time to reflect changed conditions.Any such lien shall bind the affected property for the period as provided for by state law. Section 11. Remainder of SVMC 17.100 Unchanged. The remaining provisions of SVMC Chapter 17.100 are unchanged by this amendment. Section 12. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or Ordinance 12-027 SVMC 17.100 Page 8 of 9 DRAFT unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 13. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Passed this day of October,2012. Mayor,Thomas E. Towey ATTEST: City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 12-027 SVMC 17.100 Page 9 of 9 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 9, 2012 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Sprague/Sullivan ITS Project (#0133) GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: 1) Approval of Energy Efficiency Conservation Block Grant (EECBG) Project List, which included Sprague Ave ITS, June 16, 2009; 2) EECBG project status update, March 30, 2010; 3) Adoption of the 2010 Amended Transportation Improvement Plan, which included Sprague Ave ITS, April 13, 2010; 4) EECBG project status update, December 28, 2010. 5) Bid Award of Sprague Ave ITS — Phase 1, March 29, 2011; 6) Informational RCA on October 2, 2012 BACKGROUND: In 2009, the City of Spokane Valley applied for and received a grant of $420,000 from the U.S. Department of Energy for the design and construction of intelligent transportation system (ITS) improvements such as installing conduit and fiber optic cable connecting existing traffic signals to the Spokane Regional Transportation Management Center (SRTMC). The installation of traffic cameras along Sprague Ave and Sullivan Rd. is also included with this work. During project design, it became apparent that the $420,000 was insufficient to complete the work on the entire corridor, and the project was split into two phases. The City applied for and received an additional $244,425 in a Federal Congestion Mitigation / Air Quality (CMAQ) grant to complete the second (current) phase. Phase 1 of the project included ITS improvements on Sprague Ave between University Rd and Evergreen Rd, and was constructed in 2011. Phase 2 of the project is currently scheduled to be constructed this fall. The project was advertised for bids on September 14, and bids are scheduled to be opened October 5. After opening bids and tabulating the results, staff will present results at the October 9, 2012 Council meeting to award the contract to the lowest responsible bidder. OPTIONS: 1) Award the Sprague/Sullivan ITS Project to the lowest responsible bidder, or 2) Take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to award the Sprague/Sullivan ITS Project to the lowest responsible bidder, in the amount of $ and authorize the City Manager to execute the construction contract. BUDGET/FINANCIAL IMPACTS: The project is funded through $664,425 in federal grants: $420,000 from the US Department of Energy; $244,425 from the Federal Highway Administration. The City match is $103,696 (13.5% of the project total) from the Street Capital Projects Fund 303. STAFF CONTACT: Steve M. Worley, P.E., Senior Capital Projects Engineer Eric Guth, P.E., Public Works Director ATTACHMENTS: Bid tabulations will be provided after the bid opening. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 9, 2012 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration —Approval of Purchase and Sale Agreement with Pring Corporation - Potential park property acquisition on Sprague Ave. GOVERNING LEGISLATION: RCW 35.21.400 - City may acquire property for parks, recreational, viewpoint, greenbelt, conservation, historic, scenic, or view purposes; SVMC 3.40.050(H) — Exemptions to competitive bidding requirements — real property. PREVIOUS COUNCIL ACTION TAKEN: Presentation by Spokane County Library District January 10, 2012; Council discussion February 7, 2012 at the Council retreat; presentation by Spokane County Library District; administrative report March 6, 2012; administrative report April 10, 2012; April 17, 2012; presentation and discussion by Spokane County Library District on August 14, 2012; administrative report by staff August 21, 2012; administrative report by staff September 11, 2012; motion consideration and approval on interlocal agreement with the Spokane County Library District September 25, 2012. BACKGROUND: On January 10, 2012, a representative of the Spokane County Library District (the District) requested that the City, in conjunction with the District, consider purchasing vacant property along Sprague Avenue for location of a new library and City park. The City executed a letter of intent with Pring Corporation on April 24, 2012, which was extended by agreement of the parties on June 25, 2012, and September 4, 2012 to allow the City time to satisfy its due diligence requirements. The City and the District executed an interlocal agreement on September 26, 2012 relating to the respective uses by the City and District of the Pring property if the City ultimately purchases it. Following execution of the interlocal agreement, staff for the City negotiated a Purchase and Sale Agreement with Pring Corporation. The City retained Washington Appraisal Services, Inc., to perform a market value appraisal. The appraised value is $2,740,000.00. The proposed purchase price is $2,500,000.00. OPTIONS: (1) authorize City Manager to execute all necessary documents to finalize the purchase, including the Purchase and Sale Agreement and other closing documents; (2) take other appropriate action. RECOMMENDED ACTION OR MOTION: I move that we authorize the City Manager to finalize and execute all necessary paperwork for the purchase of the property from Pring Corporation, Spokane County parcel numbers 45174.9053, 45174.9054, 45174.9055, and 45174.9056. BUDGET/FINANCIAL IMPACTS: $2,500,000.00, minus $744,047.50 being paid by Spokane County Library District for 2.5 acres contemporaneous with closing, along with the City's share of the closing costs. This will result in a budget amendment affecting Fund 310, Civic Buildings Capital Projects Fund. The budget amendment, would occur through Ordinance 12-025, currently scheduled for second reading October 30, 2012. STAFF CONTACT: Mike Jackson, City Manager; Cary Driskell, City Attorney ATTACHMENTS: Proposed Purchase and Sale Agreement. REAL PROPERTY PURCHASE AND SALE AGREEMENT WITH ESCROW INSTRUCTIONS THIS REAL PROPERTY PURCHASE AND SALE AGREEMENT WITH ESCROW INSTRUCTIONS("Agreement")is made effective as of October, 2012, ("Effective Date"), by and between Pring Corporation, A WASHINGTON CORPORATION, AND/OR IT'S ASSIGNS, ("Seller"), and the City of Spokane Valley, ("Purchaser"), and First American Title, ("Escrow Agent" and/or"Title Company"). Seller is the owner of the following (collectively,the "Property"): A. Fee simple title to real property consisting of approximately 8.4 acres,located in Spokane Valley, Washington, Spokane County Assessor Parcel Numbers 45174.9053, 45174.9054, 45174.9055, and 45174.9056,generally located at the corner of Sprague Avenue and Herald Road,as more particularly described on the attached Exhibit A("Real Property"); B. All structures and improvements on the Real Property, together with all construction and material warranties relating thereto ("Improvements"); C. An undivided interest in and to any and all rights and easements appurtenant to the Real Property and the Improvements; D. Certain leases and other agreements for the use or occupancy of the Real Property and the Improvements ("Leases") and corresponding deposits, and contracts related to the operation, use, and maintenance of the Real Property,the Improvements and the Personal Property("Contracts"); E. All licenses, permits, land use designations, approvals, various waivers or consents applicable to the Real Property and the Improvements (collectively, the "Permits"), to the extent transferable, issued or subject to the laws of the United States,the State of Washington, Spokane County, or the City of Spokane Valley, other authority, department, commission board, bureau, agency, unit, or instrumentality, (collectively, the "Governmental Authorities" and each, a "Governmental Authority"); and F. All site plans, surveys, soil and substrata studies, environmental reports, engineering plans and studies, landscape plans and other plans, diagrams, or studies of any kind with respect to the Real Property and Improvements,if requested. Purchaser desires to purchase and Seller desires to sell the Property, upon the terms and conditions hereinafter outlined. NOW,THEREFORE,it is mutually agreed by and between the parties as follows: 1. Agreement. Seller agrees to sell and convey the Property to Purchaser, and Purchaser agrees to purchase and accept the Property from Seller,upon the terms and conditions set forth in this Agreement. 2. Purchase Price. The purchase price for the Property is Two Million, Five Hundred Thousand Dollars ($2,500,000.00) ("Purchase Price"), together with Purchaser's share of closing costs and prorations, as set forth in this Agreement. The Purchase Price and any fees and closing costs which Purchaser is obligated to pay pursuant to this Agreement will be paid at Closing in Current Funds. As used in this Agreement, the term "Current Funds" means wire transfers, certified funds, or a cashier's -1- check in a form acceptable to Escrow Agent that would permit Escrow Agent to immediately disburse such funds. 3. Conditions Precedent to Sale. This Agreement is made and executed by Seller and Purchaser subject to the following conditions precedent: 3.1 Review of Title. (a) Title Report and Survey. As soon as possible after the Effective Date, Seller shall cause the Title Company to deliver a commitment for the Title Policy to Purchaser. The commitment shall be accompanied by legible copies of all documents referred to in Schedule B of the commitment (the commitment and the documents are collectively referred to in this Agreement as the "Title Report"). Purchaser shall review the Title Report and, (i)within five days after receipt of the complete Title Report ("Title Review Period"),provide Seller and Title Company with written notice of the title exceptions that are acceptable or objectionable to Purchaser, and (ii) within five days after receipt of an ALTA Survey and any existing survey of the Property provided by Seller ("Survey Review Period"), give written notice to Seller and Title Company of any title exception which is unacceptable to Purchaser, in Purchaser's sole discretion (each such objectionable matter or exception considered a"Disapproved Matter"). (b) Objections. Upon timely notice to Seller and Title Company of any Disapproved Matters within the Title Review Period or the Survey Review Period, as applicable, Seller will have the option, but not the obligation, to eliminate any such Disapproved Matters, obtain title insurance endorsements regarding such Disapproved Matters or to agree to cure such Disapproved Matters, on or before Closing, in each case in form and substance acceptable to Purchaser, in Purchaser's sole discretion. Seller shall notify Purchaser of its election within five days following receipt of Purchaser's objection notice. If,prior to the expiration of the five-day period, Seller does not elect and notify Purchaser of its intention to remove such Disapproved Matters, to obtain title insurance endorsements regarding such Disapproved Matters or to cure such Disapproved Matters on or before Closing, this Agreement will terminate two Business Days after expiration of such five- day period, unless prior to such date, Purchaser gives written notice to Seller and Title Company, agreeing to accept title to the Property subject to such Disapproved Matters, in which case such Disapproved Matters shall be Permitted Exceptions (as defined below). As used in this Agreement, the term "Business Day" means any day other than: (i) a Saturday, (ii) a Sunday, or (iii) days on which branches of national banks located in Spokane Valley,Washington are closed. (c) Supplements; Amendments. If the Title Company issues a supplement or amendment to the Title Report showing additional title exceptions (each, an "Amended Report"), Purchaser will have five days from the date of receipt of each Amended Report and a copy of each document referred to in the Amended Report in which to give notice of any title exception which is unacceptable to Purchaser, in Purchaser's sole discretion, which will be deemed to be a Disapproved Matter. If Purchaser provides Seller and Title Company with notice of Disapproved Matters as shown on the Amended Report, Seller will have the option to cure such Disapproved Matters within five days thereafter or prior to Closing, whichever is earlier. Prior to the expiration of the foregoing cure period, if Seller does not elect, within its sole discretion, to eliminate or obtain title endorsements for the additional Disapproved Matters on or before Closing, in each case, in form and substance acceptable to Purchaser, in its sole and absolute discretion,this Agreement will terminate within two Business Days after expiration of Seller's cure period, unless prior -2- to such date, Purchaser, in its sole discretion, gives written notice to Seller and Title Company agreeing to accept title subject to such exceptions, in which case such additional Disapproved Matters will be Permitted Exceptions. If Seller's cure period or Purchaser's two Business Day response periods would expire after the scheduled Closing Date, the Closing Date will be extended until the expiration of the time periods set forth in this Section. (d) Failure to Provide Written Acceptance. Any title exception that Purchaser accepts in writing will be a "Permitted Exception." Notwithstanding the foregoing, Purchaser will not be required to disapprove or object to, and Seller covenants to remove as an encumbrance against title to the Property on or prior to Closing, any deeds of trust, monetary liens, or monetary encumbrances (except for real property taxes and assessments not delinquent), and any exceptions for claims of liens for labor or materials furnished or supplied to the Property or any portion of the Property. If Purchaser does not provide written acceptance of an exception to title as disclosed by the Title Report or an Amended Report within the applicable time period, Purchaser will be deemed to have objected to such matter. If this Agreement is terminated due to Seller's failure or inability to cure any Disapproved Matters under this Section 3.1, any funds,documents or instruments that Purchaser has deposited with Escrow Agent shall immediately be remitted to Purchaser, and neither party will have any further obligation to the other, except those obligations that expressly survive the termination of this Agreement. 3.2 Title Policy. At the Closing, Seller shall convey to Purchaser marketable and insurable fee simple title to the Real Property by the duly executed and acknowledged statutory warranty deed ("Deed") in the form attached as Exhibit B. Evidence of delivery of marketable and insurable fee simple title will be the issuance by Title Company to Purchaser of an ALTA extended owner's policy of title insurance (or if Purchaser does not elect, in Purchaser's sole discretion, to obtain an ALTA extended owner's policy, then the issuance of a standard owner's policy of title insurance) in the amount of the Purchase Price, insuring fee simple title to the Real Property in Purchaser, subject only to Permitted Exceptions ("Title Policy"). 3.3 Contracts; Leases. At least five days prior to Closing, Purchaser shall notify Seller of any Contracts and Leases affecting the Property which Purchaser may agree to assume at Closing, as determined by Purchaser in Purchaser's sole discretion. Seller shall, on or before Closing, terminate any Contracts and Leases not expressly agreed to be assumed by Purchaser as provided in this Agreement. Seller shall give notices of termination for all Contracts not expressly assumed by Purchaser no later than the Closing Date, and Seller shall indemnify, defend, and hold harmless Purchaser, Purchaser Indemnified Parties and the Property from and against any and all Claims incurred by reason of or in connection with any Contracts and Leases not assumed by Purchaser as provided herein. The exception to this subsection is the lease with Lamar for location of a billboard near the southwest corner of the property. The lease was executed October 17, 2002 for sign number 1584, affecting parcel 45174.9054, Spokane County Auditor's recording number 4803108. The forgoing parcel number represents a correction to the former parcel number 417544.9030 which number was incorrect under the above Spokane County Auditor's recording number. Seller shall retain the right to receive any rents due for the remainder of this lease until its expiration on December 1,2012. This Lamar lease shall not be extended beyond its current expiration date. The obligations of Seller under this Section will survive Closing or termination of this Agreement. -3- 4. Closing. 4.1 Closing Date. The purchase and sale transaction contemplated in this Agreement will close ("Closing")within 15 days after Purchaser sends the Approval Notice,or on such other date as the parties may mutually agree upon in writing("Closing Date"). 4.2 Closing Costs and Prorations. (a) Closing Fees. At Closing, Seller and Purchaser shall split escrow fees and recording fees in accordance with local custom. Any real estate excise tax or similar property transfer taxes and fees will be the sole responsibility of Seller. Each party must pay its own attorneys' fees incurred with respect to this transaction. (b) Title Policy. For the Title Policy, Seller shall pay the cost of a standard owner's title policy, and Purchaser shall pay the additional cost necessary for any ALTA extended or other policy the Purchaser elects to acquire. Purchaser shall also pay the cost of any and all endorsements to the Title Policy unless provided by Seller to clear a Disapproved Matter,in which case, Seller shall pay the cost of such endorsements. (c) Taxes and Fees. Real property taxes for the year of Closing and annual municipal or special district assessments (on the basis of the actual fiscal tax years for which such taxes are assessed), lienable water and sewer rentals, license, or permit and inspection fees, if any, will be apportioned as of midnight of the day prior to the Closing Date between Purchaser and Seller. If the tax bill for the real property tax year in which the Closing occurs has not been issued on or before the day prior to the Closing Date, the apportionment of such taxes will be computed based upon the most recent property tax bill available, and then reconciled after Closing based on the actual taxes due. If, on the day prior to the Closing Date,bills for the real property taxes imposed upon the Property for the real property tax year in which Closing occurs have been issued but have not been paid,such taxes shall be apportioned and paid at the time of Closing. (d)Preliminary Closing Adjustment. Seller and Purchaser shall cooperate with Escrow Agent to prepare a preliminary closing statement ("Closing Statement"). All apportionments and prorations provided for in this Section 4.2 to be made as of the Closing Date will be made on a per diem basis, with Purchaser to be entitled to any and all income on and after the Closing Date. The preliminary Closing Statement and the apportionments or prorations reflected therein will be based upon actual figures to the extent available. If any of the apportionments or prorations cannot be calculated accurately based on actual figures on the Closing Date, then (other than with respect to determination of real estate taxes that will be computed as set forth in subsection 4.2(c) they will be calculated based on Seller's and Purchaser's good faith estimates thereof, subject to reconciliation as hereinafter provided. (e) Post-Closing Reconciliation. If there is an error on the preliminary Closing Statement or, if after the actual figures are available as to any items that were estimated on the preliminary Closing Statement (including, without limitation, real property taxes), it is determined that any actual proration or apportionment varies from the amount thereof reflected on the final Closing Statement, the proration or apportionment will be adjusted based on the actual figures as soon as feasible. Either party owing the other party a sum of money based on such subsequent proration(s) shall,within five days from the determination thereof,pay said sum to the other party. -4- (f) Rent. All rents and other amounts payable by tenants, if any, under any lease or contract and all other income from the Property (collectively the "Property Income") shall be prorated and adjusted between the parties as of the Closing Date, with Seller receiving the benefit of such items accruing prior to the Closing Date, and Purchaser receiving the benefit of such items accruing on or after the Closing Date. This subsection does not apply to any lease payments due under the Lamar lease discussed in Section 3.3, which shall continue to be paid to Seller until the lease expires on December 1,2012. (g) Other Costs and Survival. All other costs not addressed within this Section 4.2 shall be paid in accordance with the custom in Spokane County. The provisions of this Section 4.2 shall survive Closing. 4.3 Deliveries at Closing. (a) Deliveries by Seller. At Closing, Seller shall execute and deliver all documents reasonably necessary to effect and complete the Closing,including,but not limited to,the following documents to be executed and delivered: (1) The Deed, in substantially the form attached to this Agreement as Exhibit B, conveying to Purchaser good marketable and insurable fee simple title to the Property, free and clear of all liens, restrictions and encumbrances, other than Permitted Exceptions. (2) A non-foreign affidavit for purposes of compliance with Section 1445(b)(2) of the Internal Revenue Code of 1986, as amended("Code"), and the regulations adopted thereunder. (3) Copies of all current property tax bills and tax notices pertaining to the Real Property. (4) All original Leases, Contracts, Permits, licenses, and government approvals affecting the Property. (5) Such documentation as Escrow Agent may reasonably require, or otherwise required to close the escrow and consummate the purchase of the Property in accordance with the terms hereof. (b) Deliveries by Purchaser. On the Closing Date, Purchaser shall execute and deliver all documents reasonably necessary to effect and complete the Closing, including,but not limited to,the following to be executed and delivered by Purchaser to Seller: (1)The amounts required under Sections 2 and 4.2 in Current Funds. (2) Such documentation as Escrow Agent may reasonably require, or may otherwise be required to close the escrow and consummate the purchase of the Property in accordance with the terms hereof. (c) Actions of Escrow Agent. When the foregoing provisions of this Section have been consummated, at the Closing the Escrow Agent shall: (1) Prepare settlement statements and obtain signed copies from Seller and Purchaser. -5- (2)Record the Deed. (3)Deliver the Current Funds to Seller,net of Seller's costs,fees,and prorations. (4)Issue and deliver the Title Policy to Purchaser. (5)Deliver the above referenced documents to each applicable party. 5. Representations and Warranties of Seller. In addition to the representations and warranties contained in other sections of this Agreement, Seller makes the representations and warranties to Purchaser set forth in this Section 5. Each representation and warranty: (a)is material and relied upon by Purchaser; (b)is true,to the best of Seller's knowledge, in all respects as of the Effective Date; (c)will be true in all respects on the Closing Date; and(d)will survive Closing. 5.1 Binding Agreements/Authoritv/Conflicts. This Agreement and all exhibits and documents to be delivered by Seller pursuant to this Agreement have been duly executed and delivered by Seller and constitute the valid and binding obligations of Seller, enforceable in accordance with their terms. Seller has all necessary authority, and has taken all action necessary to enter into this Agreement to consummate the transactions contemplated hereby, and to perform its obligations hereunder. The execution, delivery, and performance of this Agreement will not conflict with or constitute a breach or default under (a)the organizational documents of Seller; (b) any material instrument, contract, or other agreement to which Seller is a party which affects the Property; or (c)any statute or any regulation, order, judgment, or decree of any court or Governmental Authority. 5.2 Due Diligence Materials; Other Documents. To Seller's knowledge, all Current Diligence Materials and other documents Seller has provided to Purchaser are true and accurate in all material respects. 5.3 Non-foreign Status. Pursuant to Section 1445 of the Code, Seller is not a foreign person or nonresident alien as defined within that section. Seller understands that the Purchaser may disclose this warranty to the Internal Revenue Service. 5.4 Proceedings and Litigation. There are no existing or pending suits, claims, proceedings, or actions with respect to any aspect of the Property nor,to the knowledge of Seller, have any such actions,suits,proceedings,or claims been threatened or asserted. 5.5 Condemnation; Access. There is no pending or, to Seller's knowledge, threatened condemnation affecting the Property. There is no pending or, to Seller's knowledge, threatened proceeding that would adversely affect access to the Property. 5.6 Seller Sole Owner. Seller is the sole fee owner of the Property and has good and marketable title thereto. 5.7 No Contracts and Commitments. Except for this Agreement, with respect to the Property, Seller is not a party to any other contract or agreement providing for the sale or other conveyance of any of the Property,or any portion thereof. 5.8 Seller's Performance. Seller is not in default under any contract affecting the Property to which Seller is a party, and no event, condition, or occurrence exists which, after notice or lapse of time,or both,would constitute such a default by Seller of any of the foregoing. -6- 5.9 Title to Real Property. As of the Closing Date,the Property will be free and clear of all liens, encumbrances, claims, rights, demands, easements, leases, agreements, assessments, covenants, conditions, and restrictions of any kind or character(including,but without limitation, liens or claims for mortgages, or other title retention agreements, deeds of trust, security agreements, and pledges)except for the Permitted Exceptions. 5.10 Governmental Consents. To Seller's knowledge, no violations are or have been recorded in respect of any licenses or Permits and no proceedings are pending or otherwise threatened, concerning the revocation or limitation of any such license or Permit. There is no governmental or public action pending or threatened in writing, or, to Seller's knowledge, otherwise threatened that would limit or affect operation of the Property. 5.11 Governmental Compliance. Seller has not received written notice of any violation of any statute, law, ordinance, or regulation of any Governmental Authority that would require remedial action by Seller or would require repairs or alterations to the Property or any portion of the Property. To the best of Seller's knowledge, the Property is not in violation of any statute, law,ordinance,or regulation of any Governmental Authority. 5.12 Environmental/Hazardous Materials. Seller has not discharged or permitted the storage on the Property of any hazardous materials, and Seller is not aware of any discharge or storage of hazardous materials on the Property by any other persons. (a) Representation and Warranty. Seller is not aware of the presence of and has not caused or allowed the use, generation, manufacture, production, treatment, storage, release, discharge, or disposal of any Hazardous Substances on, under, or about the Property and has not caused or allowed the transportation of any Hazardous Substance to or from the Property. Seller has not received any notice of violation, administrative complaint,judicial complaint, or other notice (i)alleging that conditions on the Property are or have been in violation of any Environmental Law, (ii)informing Seller that the Property is subject to investigation or inquiry regarding the presence of Hazardous Substances on or about the Property, or (iii)alleging the potential violation of any Environmental Law. (b) "Environmental Law" Defined. As used in this Agreement, the term "Environmental Law" means any federal, state or local law, statute, ordinance, or regulation pertaining to health, industrial hygiene, or environmental conditions, including, without limitation, the Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 U.S.C. § 9601, et seq.; the Resource Conservation and Recovery Act of 1976,42 U.S.C. § 6901, et seq.; the Toxic Substances Control Act of 1976, 15 U.S.C. § 2601, et seq.; the Superfund Amendments and Reauthorization Act of 1986, Title III, 42 U.S.C. § 1101, et seq.; the Clean Air Act, 41 U.S.C. § 7401, et seq.; the Federal Water Pollution Control Act, 33 U.S.C. § 1251, et seq.; The Safe Drinking Water Act, 41 U.S.C. § 300f, et seq.; the Solid Waste Disposal Act,42 U.S.C. § 3251, et seq.; the Model Toxics Control Act, Chapter 70.105 RCW; and any other federal, state or local law, statute, ordinance, or regulation now in effect or hereinafter enacted which pertains to health, industrial hygiene, or the regulation or protection of the environment, including without limitation, ambient air, soil, groundwater, surface water,or land use. (c) "Hazardous Substance" Defined. As used in this Agreement, the term "Hazardous Substance" means any material, waste, substance, pollutant, or contaminant which may or could pose a risk of injury or threat to health or the environment, including, without -7- limitation: (i)those substances included within the definitions of"hazardous substance," "hazardous waste," "hazardous material," "toxic substance," "solid waste," or"pollutant or contaminant" in or otherwise regulated by, any Environmental Law; (ii)those substances listed in the United States Department of Transportation Hazardous Materials Table (49 C.F.R. 17.101, including appendices and amendments thereto), or by the Environmental Protection Agency (or any successor agency) as hazardous substances (40 C.F.R. Part 302 and amendments thereto); (iii) such other substances,materials,or wastes which are or become regulated or classified as hazardous or toxic under any Environmental Law; and(iv) any material,waste, or substance which is (A)petroleum or refined petroleum products; (B) asbestos in any form; (C)polychlorinated biphenyls; (D)flammable explosives; (E)radioactive materials; (F)radon, or (G) Mold. As used in this Agreement, the term "Mold" means any mold, mildew, or fungi (living or dead) or their mycotoxins, spores, or other byproducts present in a quantity, of a type, or in such manner, as to pose a potential risk to human health or a potential violation of any Environmental Laws or to indicate significant impairment to the structure where the mold,mildew, fungi or their mycotoxins, spores,or other byproducts exist. 5.13 Like Kind Exchange Pursuant to United States Code Title 26 &1031. Seller anticipates participating in a tax deferred exchange of like kind properties pursuant to United States Code Title 26 §1031, and will designate the replacement property at a later date consistent with federal law. In the event Seller elects to consummate the transaction hereunder in whole or in part as a like-kind exchange, such like-kind exchange shall be accomplished at the sole cost of the Seller. Purchaser shall reasonably cooperate at Seller's sole cost with the exchange, executing such documents and taking such action as may be reasonably necessary in order to effectuate the transaction as a like-kind exchange in accordance with applicable rules governing such exchanges: provided, however, that (i) Seller, and Seller's counsel or exchange agent, as applicable, shall have the responsibility to prepare documentation required in order to effectuate such like-kind exchange. (ii) Seller shall assume all risks in connection with the designation, selection and setting of terms of the purchase or sale of any exchange property. (iii) any documents to effectuate such exchange shall be consistent with the terms and conditions contained in this Agreement; and (iv) Seller's exchange shall not result in any additional liability or cost to the Purchaser. 6. Covenants of Seller. 6.1 Normal Operations. From and after the Effective Date, Seller shall not: (i) execute, modify,terminate, or approve any contracts or commitments of any kind affecting the Property or any interest therein without Purchaser's written approval, which may be granted or withheld in Purchaser's sole discretion; (ii) execute any leases affecting the Property; or (iii) encumber the Property with any liens,encumbrances,or other instruments creating a cloud on title or securing a monetary obligation with the Property. Until possession is delivered to Purchaser, Seller agrees, at its sole cost and expense,to maintain and keep the Property in not less than the same order and condition as it is on the Effective Date,and to operate the Property in the same manner as if Seller were retaining the Property. 6.2 Insurance. Until the Closing Date, Seller shall maintain substantially the same liability, casualty, and all other insurance on the Property,if any, as are in effect as of the Effective Date. 6.3 Indemnification. Except as specifically stated herein, Seller hereby agrees to indemnify, protect, defend, save, and hold Purchaser and, as the case may be, its Councilmember's, administrative staff, and agents ("Purchaser Indemnified Parties")harmless from and against any -8- and all Claims (a) arising from leases, contracts, or other agreements entered into during Seller's ownership of the Property and resulting from an occurrence prior to the Closing; (b) arising from the ownership, operation, maintenance, and management of the Property during Seller's ownership and resulting from an occurrence prior to the Closing; and (c) resulting from a breach by Seller of representations and warranties expressly made by Seller in this Agreement. The provisions of this Section 6.3 will survive Closing or the earlier termination of this Agreement. For the Lamar lease, Seller will continue to indemnify, protect, defend, save and hold Purchaser Indemnified Parties harmless until the expiration of that existing lease. 6.4 Continuing Representations and Warranties. Until the Closing Date, promptly upon the occurrence of, or upon Seller becoming aware of an impending or threatened occurrence of, any event which would cause or constitute a material breach of this Agreement, or which would have caused or constituted a breach had such event occurred prior to the date hereof,of any of the representations or warranties of Seller contained in or referred to in this Agreement or in any exhibit to this Agreement, Seller shall give detailed written notice thereof to Purchaser and shall use its reasonable efforts to prevent or promptly remedy the same. 7. Purchaser's Representations, Warranties, and Covenants. In addition to the representations and warranties contained in other sections of this Agreement, Purchaser makes the representations and warranties to Seller set forth in this Section 7. Each representation and warranty: (a)is material and relied upon by Seller; (b) is true in all respects as of the Effective Date; (c) will be true in all respects on the Closing Date; and(d)will survive Closing. 7.1 Authority/Binding Agreements. Purchaser has the legal right, power, and authority to enter into this Agreement and to consummate the transactions contemplated hereby, and the execution, delivery, and performance of this Agreement have been duly authorized and no other action by Purchaser is requisite to the valid and binding execution, delivery, and performance of this Agreement. 7.2 AS IS. Except for the representations and warranties set forth herein, in the Deed, and in any document executed in connection with the transactions contemplated in this Agreement, Purchaser is purchasing the Property AS IS,WHERE IS,AND WITH ALL FAULTS and,except as specifically stated herein, without any representations or warranties of any kind whatsoever, express or implied,by Seller. Seller's Initials: Purchaser's Initials: 7.3 Indemnification. Purchaser hereby agrees to indemnify, protect, defend, save, and hold Seller and, as the case may be, its administrative staff, directors, officers, and agents, harmless from and against any and all debts, duties, obligations, liabilities, suits, claims, demands, causes of actions, damages, losses, costs, and expenses (including, without limitation, reasonable legal expenses and attorneys' fees with respect to the same or to enforce this indemnity) (collectively, "Claims"), in any way relating to, connected with or arising out of the actions of Purchaser from and after the Closing, (a) arising from leases, contracts, or other agreements entered into during Purchaser's ownership of the Property; (b) arising from the operation, maintenance, and management of the Property during Purchaser's ownership; and (c) resulting from a breach by Purchaser of representations and warranties expressly made by Purchaser in this Agreement. The provisions of this Section 7.3 shall survive Closing. -9- 8. Anti-Terrorism Laws. Neither Seller nor Purchaser, nor any of their shareholders, officers, or directors, is a "Prohibited Person" or "Specifically Designated National and Blocked Person" under the Anti-Terrorism Laws (hereinafter defined). As used herein, the term "Anti-Terrorism Laws" means any and all present and future judicial decisions, statutes, ruling, rules, regulations, permits, certificates, orders, and ordinances of any Governmental Authority relating to terrorism or money laundering including, without limiting the generality of the foregoing, the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (Pub. L.No. 107- 56); the Trading with the Enemy Act (50 U.S.C.A. App. 1 et seq.); the International Emergency Economic Powers Act (50 U.S.C.A. § 1701-06); Executive Order No. 13224 on Terrorist Financing, effective September 24, 2001 (relating to "Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism") and the United States Treasury Department's Office of Foreign Assets Control list of "Specifically Designated National and Blocked Persons" (as published from time to time in various mediums including, without limitation, at http:www.treas.gov/ofac/t 11 snd.pdf). 9. Condemnation; Casualty. Seller shall promptly notify Purchaser in writing of any casualty or any condemnation proceeding commenced or threatened with respect to the Property prior to Closing (any such event being referred to as a"Condemnation Event"). If any such Condemnation Event relates to or may result in the loss of any portion of the Property, then Purchaser may elect, by notice to Seller within five days after receipt of Seller's notice, to terminate this Agreement, in which event neither party shall have any further rights or obligations hereunder. If Purchaser does not terminate this Agreement, then Purchaser shall close escrow and shall accept such Property in its then condition and, upon the close of escrow: (i) for a casualty loss, Purchaser shall receive a credit against the Purchase Price in the amount of Seller's deductible under its casualty insurance policy and Seller shall assign to Purchaser all insurance proceeds payable to Seller for property damage from Seller's insurer resulting from such casualty; and/or (ii) for a condemnation, Seller shall assign to Purchaser any compensation, awards, or other payments or relief Seller has received or is entitled to receive resulting from such condemnation proceeding. 10. Brokerage. Neither party is represented by a licensed real estate agent or broker or other person who can claim a right to a commission or a finder's fee regarding the Real Property. 11. Attorneys' Fees. Should either party bring any action against the other party related in any way to this Agreement,the substantially prevailing party will be awarded its or their reasonable attorneys' fees and costs incurred for prosecution,defense,consultation,or advice in connection with such action. 12. Escrow Agent. Escrow Agent hereby accepts its designation as Escrow Agent under this Agreement. It is agreed that the duties of Escrow Agent are only as herein specifically provided and purely ministerial in nature. The foregoing shall not limit the liability of Escrow Agent as the title insurer under the terms of the Owner's Policy (such liability being in accordance with the terms of such policy). The provisions hereof will constitute joint instructions to the Escrow Agent to consummate the purchase in accordance with the terms and provisions hereof,provided,however,that the parties shall execute such additional escrow instructions, not inconsistent with the provisions hereof, as may be deemed reasonably necessary to carry out the intentions of the parties as expressed herein. The provisions of this Section will survive the Closing or termination of this Agreement. 13. Notices. All notices or other written communications hereunder shall be deemed to have been properly given(a)upon delivery,if delivered in person, (b)upon facsimile transmission,provided an electronic confirmation thereof is issued, (c) one Business Day after having been deposited for overnight delivery with any reputable overnight courier service, or (d)three Business Days after having been deposited in any post office or mail depository regularly maintained by the U.S. Postal Service and sent by registered or certified mail,postage prepaid,return receipt requested, addressed as follows: -10- If to Purchaser: City of Spokane Valley Attn: City Clerk 11707 East Sprague, Suite 106 Spokane Valley,WA 99206 If to Seller: Pring Corporation Attention: President 15404 East Springfield Avenue, Suite 200 Spokane Valley,WA 99037 Facsimile (509) 928-5435 If to Escrow Agent: 14. Governing Law/Venue. The laws of the State of Washington govern the enforcement, and interpretation of this Agreement. The venue for any action related to this Agreement shall be in Spokane County,Washington. 15. Integration; Modification; Waiver. This Agreement, exhibits, and closing documents pursuant to this Agreement constitute the complete and fmal expression of the agreement of the parties relating to the Property. This Agreement cannot be modified, or any of the terms hereof waived, except by an instrument in writing(referring specifically to this Agreement)executed by the parties. 16. Counterpart Execution. This Agreement may be executed in several counterparts, each of which will be fully effective as an original and all of which together will constitute one and the same instrument. 17. Headings; Construction. The headings used throughout this Agreement have been inserted for convenience of reference only and do not constitute matters to be construed in interpreting this Agreement. Words of any gender used in this Agreement will be construed to include any other gender, and words in the singular number will be construed to include the plural, and vice versa, unless the context requires otherwise. The words "herein," "hereof," "hereunder," and other similar compounds of the word "here" when used in this Agreement refer to the entire Agreement and not to any particular provision or section. 18. Time of the Essence. Time is of the essence in this Agreement and of the obligations of the parties to purchase and sell the Property, it being acknowledged and agreed by and between the parties that any delay in effecting a closing pursuant to this Agreement may result in loss or damage to the party in full compliance with its obligations hereunder. 19 Invalid Provisions. If any one or more of the provisions of this Agreement, or the applicability of any such provision to a specific situation, is held invalid or unenforceable, such provision will be modified to the minimum extent necessary to make it or its application valid and enforceable, and the validity and enforceability of all other provisions of this Agreement and all other applications of any such provision will not be affected thereby. 20. Binding Effect. This Agreement is binding upon and inures to the benefit of Seller and Purchaser, and their respective successors and permitted assigns. -11- 21. Further Acts. In addition to the acts recited in this Agreement to be performed by Seller and Purchaser, Seller and Purchaser agree to perform or cause to be performed at the Closing or after the Closing any and all such further acts as may be reasonably necessary to consummate the transactions contemplated in this Agreement. 22. Sole Discretion. Where either party hereto is given the right to exercise its sole and absolute discretion, neither the other party nor any court, arbitrator, third party, or board will have the right to challenge said exercise,whether reasonable or unreasonable,on any grounds whatsoever. IN WITNESS WHEREOF,the parties have executed this Agreement this day of October,2012. PURCHASER: SELLER: CITY OF SPOKANE VALLEY PRING CORPORATION By(signature): By(signature): Printed Name: Mike Jackson Printed Name: Bradley T. Pring Title: City Manager Title: President This Real Property Purchase and Sale Agreement with Escrow Instructions is hereby acknowledged and accepted and the escrow is opened as of , 2012. Escrow Agent hereby agrees to act as"the person responsible for closing"the purchase and sale transaction contemplated in this Agreement within the meaning of Section 6045(a) of the Internal Revenue Code of 1986, as amended, and to file all forms and returns required thereby. First American Title By: Name: Title: -12- EXHIBIT A REAL PROPERTY The southeast quarter of the southwest quarter of the southeast quarter of Section 17, Township 25 North, Range 44 East, W.M., in the City of Spokane Valley, Spokane County, Washington; Excepting therefrom the West 20 feet; Further excepting therefrom the North 15 feet; Further excepting therefrom the South 80 feet for Sprague Avenue. Spokane Co. parcel nos 45174.9053, 45174.9054, 45174.9055, and 45174.9056 -13- EXHIBIT B DEED Filed for Record at Request of and copy returned to: STATUTORY WARRANTY DEED The Grantor, Pring Corporation, a Washington corporation, in consideration of two million, five hundred thousand dollars and zero cents ($2,500,000.00) AND OTHER VALUABLE CONSIDERATION, in hand conveys and warrants to Grantee, City of Spokane Valley, a municipal corporation of the State of Washington, the following-described real estate, situated in the County of Spokane, State of Washington: The southeast quarter of the southwest quarter of the southeast quarter of Section 17, Township 25 North, Range 44 East, W.M., in the City of Spokane Valley, Spokane County,Washington; Excepting therefrom the West 20 feet; Further excepting therefrom the North 15 feet; Further excepting therefrom the South 80 feet for Sprague Avenue. Spokane Co.parcel nos 45174.9053,45174.9054,45174.9055,and 45174.9056 TO HAVE AND TO HOLD the said property, with its appurtenances, unto the Grantee and the Grantee's successor and assigns forever. Grantor does hereby covenant to and with the said Grantee that Grantor is the owner in fee simple of said property and that such property is free from all encumbrances other than the following: SUBJECT TO: [INSERT PERMITTED EXCEPTIONS] -14- DATED this day of ,2012. ,a Washington corporation By: EXHIBIT—DO NOT EXECUTE Name: Title: STATE OF WASHINGTON ) : ss County of Spokane ) On this day of October,2012,before me personally appeared Bradley T.Pring,to me known to be the President of Pring Corporation,the Washington corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act of said Washington corporation,for the uses and purposes therein mentioned,and on oath stated that he/she was authorized to execute the said instrument on behalf of said Washington corporation. GIVEN UNDER MY HAND AND OFFICIAL SEAL the day and year in this certificate first above written. Notary Public (Signature) (Print Name) (Seal or Stamp) My commission expires: -15- Schedule 1 To Assignment and Assumption Agreement Contracts -16- CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 9, 2012 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Mayoral Appointment to Spokane Housing Authority Board of Commissioners. GOVERNING LEGISLATION: Created in 1971, the Spokane Housing Authority (SHA) is dedicated to increasing safe, affordable housing and providing opportunities to persons experiencing barriers to housing. Annually, SHA provides housing assistance to over 5,000 families of low income through a combination of tenant-based rental assistance, SHA-owned apartment communities, and scattered site housing. The slogan of the SHA is "Providing Housing — Improving Lives." A six-member Board of Commissions, appointed by the Mayor of Spokane, County Board of Commissioners, and the Mayor of Spokane Valley governs the Authority. Since the Housing Authority is established by state law, the appointment of a commissioner is made by the Mayor and confirmed by the Council. Spokane Valley representatives are limited to people who work or reside within the Spokane Valley City limits. It has been brought to our attention that a commissioner's term expired last March, and after due diligence by the Authority, an application was received from Keith James, who works within our City limits. PREVIOUS COUNCIL ACTION TAKEN: Spokane Valley Resolution 03-033 declaring need and authorizing the SHA to exercise authority within Spokane Valley, and Spokane Valley Resolution 03-047 setting out the operational rules for the Authority. BACKGROUND: Mayor Towey intends to appoint Keith James to the Spokane Housing Authority Board of Commissioners as one of the representatives from the City of Spokane Valley. OPTIONS: Council discretion. RECOMMENDED ACTION OR MOTION: Move to confirm the Mayoral appointment of Keith James to the Spokane Housing Authority Board of Commissioners, for a five-year term beginning immediately. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: ATTACHMENTS: List of Board of Spokane Housing Authority Commissioners Letter of Recommendation from Steve Cervantes, Executive Director of the SHA Application from Keith James Spokane Valley Resolutions 03-033, and 03-047 Board of Commissioners Page 1 of 2 Spokane Housing Authority Providing Housing - Improving Lives Home-11 About SHA 1, Housing Assistance I SHA Properties Doing Business with SHA 1 FAQ I Contact Us Board of Commissioners 2012 Meeting Schedule, Agenda, and Minutes SHA has a six member board who are appointed by the City of Spokane, City of Spokane Valley, and Spokane County. Meetings are held at 3:30 P.M. at the 55 W. Mission Chair Jeff Nave Office unless otherwise City of Spokane announced and are open to Term Expires 3/31/2015 the public. Vice Chair Shannon Kapek City of Spokane The current months agenda will be posted the Term Expires 3/31/2014 Thursday before the meeting, minutes will be posted after they are approved(usually the next month's regular meeting). Commissioner Terri Symbol City of Spokane Valley 2012 Term Expires 3/15/2012 January 23rd Notice/Agenda Commissioner Rhea Coble SHA Resident (Appointed by Ail Entities) February 27th Minutes Term Expires 3/15/2016 Including Study Session 2:30 Commissioner Jack Beeching March 19th Minutes City of Spokane Valley Term Expires 12/31/2014 April 11th @ 8 A.M. -Special Meeting Minutes Commissioner Scott Adkins Spokane County April 23rd Minutes Term Expires 3/15/2012 Board Members may be contacted through Amanda Carpentier, May 21st Notice/Agenda Executive Assistant, at (509) 252-7125, writing to the address below, June 25th Notice/Agenda or by Email. July 23rd September 24th October 22nd November 26th Home J About SHA 1 Housing Assistance 1 SHA Properties I Doing Business with SHA I FAO I Contact 55 W. Mission Ave.,Spokane,WA 99201 I Phone: 509-328-2953 I Fax: 509-327-5246 J TDD 711 Copyright O 2010 All rights reserved. http://www.spokanehousing.org/about/board.html 10/4/2012 Spokane Housing Authority September 27, 2012 Mayor Tom Towey City of Spokane Valley 1707 E. Sprague Ave., Ste. 106 Spokane Valley, WA 99206 RE: Appointment of Keith James to Spokane Housing Authority Board of Commissioners.' Honorable Mayor Towey, The Board of Commissioners of Spokane Housing Authority (SHA) is recommending the appointment of Keith James for the City of Spokane Valley position to replace the City's current appointee to our Board, Terri Symbol. Ms. Symbol's term has expired and she indicated that she is not interested in serving for another term. This is understandable, as Terri has served as a SHA Commissioner since October of 2000 (and as the Chair of our Board for a number of those years). Her dedication to affordable housing was unwavering throughout her years of service on the Board. She represented the City of Spokane Valley well in this capacity. In regards to her potential replacement on the Board, the criteria for a City of the Spokane Valley appointee is that the individual must live or work in the City of Spokane Valley. Mr. James meets these basic qualifications in that he both lives and works In the City of Spokane Valley. Like Ms. Symbol, Keith has decades of experience in developing affordable housing, and he has a history of giving back to his community as a volunteer. We believe Mr. James will be a great asset to SHA and will continue Terrl's legacy of strong leadership from the City of Spokane Valley position on our Board. He currently is the Development Manager at Inland Construction and Development. Enclosed is his formal application for your review. Please call me at 509-252-7139 with any questions or concerns you may have regarding SHA or this recommendation that you appoint Mr. James to SHA's Board of Commissioners. Sincerely, teve Cervantes Executive Director 55 W.Mission Ave.,Spokane,WA 99201 " Phone:(509)328-2953 :> Fax:(509)32T5246 www.spokanehousing.org Equal Housing Opportunity :40,00V alley. Application Form for Committees/Boards/Commissions Return Completed form to City Clerk at City Hall, 11707 E.Sprague Ave.Suite 106 Spokane Valley,WA 99206 509-720-5102 phone; 509-688-0194 fax POSITION APPLYING FOR: 4.-i1,5h0,0 14Kuciv Co ti.Ye,� iri„ r Applicant's name(please print): ?e�-{t, s Applicant's Residence,Address;, 0.73.51,/, C. 41,i, a re v s 9 6/4, Street City zip Code Applicant's Mailing Address Of different from Residence address): Street City Zip Code Applicant's Email: _ •a bell. .. .MA v.;. Home Phone: Work Phone: (Sr - !$ Cell Phone:I/509) 667 Y Length of time continuously lived-lain Spokane Valley City Limits: te � ,rcQ NOTE:You must be a resident of the City of Spokane Valley to participate on most boards,committe sc and commissions. Gender:Female=1 Male ib�---- U.S.Citizen? Wa.State Registered voter? )/r s EMPLOYMENT HISTORY: Present or last employer: � [` c'�`z ar, 0 Position Held: _ ►,r.... ...�_ ¢r Dates of Employment: Address:_!�� ® (.4/1c7, /‘ Phone: 5/61, Previous Employer: _,n7 Position Held: P-,'r e.I Dates of Employment: 3/9 3- Address:_d5611/ S. _aga /Vie '. e .ektce e. Guys g go Phone: (.5e.,0 607 �3 EDUCATIONAL BACKGROUND: High School: 14-a..rri . , U,`�ir, 5e Diploma: Yes No City/State Address ti-r1-1‘„yr yir j,A �College/University: h / `/n4 Degree Earned: / asys/{7,,,,cP City/State Address: ( l, College/University: Degree Earned: i City/State Address: i -i' f r.i i.'1.' -.�E a � si !• { �4 1 , 1 ' COMMUNITY RELATED ACTIVITIES,PAST&PRESENT:(attach additional sheets if necessary) ._. f.„--feeKa_rvt /....6-1.A.2 tocenve /4711,1'caNz etri$Cre 1171.,m— 0..,,An le_.r-- rpre.ervir..res VOLUNTEER EXPERIENCES,PAST&PRESENT: A.011 _ tea- _..••.' _al 46,: ^A.,•..)° .., -..41.1...1 I r...,ANIA• C91—r_erIce°1 0 1 e-er,g1A-.1w-i-7 4-, 0C/fa' -1/0.4 Ft:91 tle,1-4-vik#14'Al_ . !Ap.6 chg-ri-Xre‘ 1 k. - 04,-,407- 1-apelipt:A0.9z-As esizrj,e . SPECIAL SKILLS/INTERESTS: ,i t:,,,,„,*■j* / 4_I. . 41.• ., . "...-A -.• • PAST OR PRESENT MEMBER OF THE FOLLOWING PROFESSIONAL,CIVIC ORGANIZATIONS OR GOVERNMENT BOARDS,COMMITTEES,OR COMMISSIONS: • • • Committee Name City/State Committee Name City/State Committee Name City/State . . . .....__... What do you feel you can contribute to the community that may not be evident from information already furnished? iier. ;.. -A,„ -. ,....; ,ill •• , . —1. . i / Apev farla C--/U401 Why do you feel you are qualified to act as a member of the Board,Committee or Commission for which you are applying? 7 pe—ric- e?‘ re-- --. r-- : .ir_',..f.,e,& _.,.. tod6 , . 1 ?..01 ,..-/P.:Le ,if/:- 4G/ -- 4 1. ( ./ 1,11(Zei -lf./"..% rel..,.." .4...r i' -..e... 1 F/At ..or .6;• ..- .1 I f Would your appointment to this position create a conflict of interest or an a a earance of a conflict of interest? A a4.7 Cd4,44 e‘ eAA-r;i6.--, %-s.se--140i- lam, e 4 ra/newtmf _Bead 74,7740 4,4' --r tA,67-4/ .0,0 -111k ...-_-,i7;•,-,f.!;.,-.r.:.-.,-,-,;.-.. %.'-.A.:-.. .i..;..p,ik<4,:i..a fi c C.:,::i::,!;:-! ...73.■:.,!=ii',.1,'.-_,Ifffii:.:-,':',7, .. . !'.1.14.=2; ::.:-■.j i ,■;7i0:,=.17 Iti;7'1 i 1 • I 10, I; A)11.4.11 Signature Today's Date --"p■ CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 03-033 A RESOLUTION DECLARING THE NEED AND AUTHORIZING THE SPOKANE HOUSING AUTHORITY TO EXERCISE AUTHORITY WITHIN THE CITY OF SPOKANE VALLEY WHEREAS, RCW 35.82.070(13)provides that a housing authority may exercise its powers within the boundaries of any city not included in its area of operation if the governing or legislative body of that city adopts a re-solution declaring that there is a need for the housing authority to exercise its powers within the city; and WHEREAS, the City Council of the City of Spokane Valley(the"City") has determined that there is a need for a housing authority to exercise its powers within the City. WHEREAS,the Spokane Housing Authority (the "Authority")has indicated that it is willing to exercise its powers within the City. NOW,THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington,as follows: Section 1, Declaration of Need; Auitliorization, The City Council of the City declares that there is a need for the Authority to exercise its powers within the City. Section 2. Effective Date. This resolution shall be in full force and effect from and after its adoption and approval. ADOPTED this /.3 ay of May,2003. City of Spokane Valley ATTF Mayor Michael DeV -ming lnteiim City Clerk, Ruth Muller Approved as to Form: "�� M. lor ti, City ttorney CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO.03-047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, PROVIDING FOR APPOINTMENT, MEMBERS OF THE BOARD OF COMMISSIONERS AND OPERATIONAL RULES FOR THE SPOKANE HOUSING AUTHORITY; AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. JOINT CITY/COUNTY HOUSING AUTHORITY CITY OF SPOKANE VALLEY Spokane County,Washington BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY Of SPOKANE VALLEY, of Spokane County, Washington: WHEREAS, the City of Spokane Valley, Washington ("CITY"), is a noncharter code city duly organized and existing under and by virtue of the Constitution and the laws of the State of Washington; and WHEREAS, the Council of the CITY ("COUNCIL") recognizes the public interest in sustaining affordable housing for the residents of the city and the surrounding community;and WHEREAS, by Resolution dated May 13, 2003, COUNCIL recognized the need for low-income housing;and WHEREAS, the Spokane Housing Authority("AUTHORITY") has provided services within the city limits of the city of Spokane Valley; and WHEREAS, recognition of such geographical service area was recognized by Resolution of both the City of Spokane and Spokane County deferring appointment to CITY, one member of the Board of Commissioners of the AUTHORITY ("BOARD") who works or re-sides within the city of Spokane Valley;and WHEREAS, every housing authority in the State of Washington is authorized to do any and all things necessary or desirable to secure the financial aid or cooperation of the federal government in the undertaking, construction, maintenance or operation of any housing project by such authority pursuant io RCW 35.82.800; and WHEREAS, AUTHORITY has in the past and will in the future, secure the financial aid and cooperation of the federal government and is solely responsible for all debts and operating expenses incurred in the operation of AUTI•IORI'1'Y. NOW THEREFORE, IT IS HEREBY FOUND DE'T'ERMINED AND ORDERED as follows: Section I: FINDING OF NECESSITY Upon review of the information before it and after consideration of material provided to it, COUNCIL makes the following determinations: ftcsoluiion 034347 ['age 1 of t ' (a) The affordability of adequate housing for a number of residents within the boundaries of • the city of Spokane Valley is an increasing problem; (b) AUTHORITY has entered into a number of agreements with other municipalities within • Spokane County to assist with this problem and has had success providing more housing opportunities for low income individuals, but the problem of adequate housing for low income residents of this community still remains; Section 2: AUTHORITY (a) Name of Authority. The name of the Authority shall be and remain "Spokane Housing Authority." (b) Seal of the Authority. The seal of the Authority shall be in the form of a circle and shall bear the name of the Authority and the year of its organization as a joint city/county housing authority. (c) Office of Authority. The office of the Authority shall be at such place in the County of Spokane, Washington, as the Authority may from time to time designate by Resolution. The official office of the Authority is presently located at 55 W, Mission, Spokane,Washington. Section 3: APPOINTMENT AND TENURE OF COMMISSION A board of five (5) Commissioners (BOARD) composed of the following shall govern ( AUTHORITY: (a) Membership of the BOARD. One (I) individual who is directly assisted by AUTHORITY,jointly appointed by the Mayor of the City of Spokane, the Mayor of the City of Spokane Valley, and the Chair of the Board of County Commissioners; Two(2) individuals who work or reside within the city limits of the city of Spokane appointed by the.Mayor and confirmed by the Council of the City of Spokane; One (1) individual who works or resides in unincorporated Spokane County, Washington, appointed by the Board of Commissioners of Spokane.County, Washington; One (I) individual who works or resides within the city limits of the city of Spokane Valley, appointed by the Mayor and confirmed by COUNCIL of CITY of Spokane Valley; I i 0 (b) Existing BOARD. /f? / iC The term of each appointment shall be for five (5) years on a rotating basis in concurrence with provisions under RCW 35.82.040. With the establishment of the joint city/county housing authority, the following Commissioners and terms shall be certified as follows: Julia Rahrnaan—SHA-assisted Representative 3/15/2006 William peck—City of Spokane Representative 3/15/2004 Terri Symbol--County of Spokane Representative 3/15/2002 Resolution 03.047 Page 2 of 6 Richard Brittain—City of Spokane Representative 3/I 5/2005 Janet I3astine—City of Spokane Valley Representative 3/15/2008 Any seat vacated prior to the expiration of the term shall be filled by the appropriate jurisdiction and shall be for the unexpired term of that Commissioner's seat. (c) Removal of Commissioner. For inefficiency or neglect of duty or misconduct in office, a Commissioner may be removed by the Mayor (if a City appointee); the Chair of the Board of County Commissioners (if a County appointee); and the Mayor of Spokane and Chair jointly as SHA-assisted representative appointee. A Commissioner may be removed only after having been given a copy of the charges at least ten (10) days prior to the hearing thereon and after having an opportunity to be heard in person or by Council. In the event of the removal of any Commissioner, a record of the proceedings, together with the charges and findings thereon,shall be filed in the Office of the Secretary. Section 4: OFFICERS (a) Officers. The officers of AUTHORITY shall be a Chair, a Vice-Chair and a Secretary who shall be the Executive Director. (b) Chair. The Chair shall preside at all meetings of the BOARD. Except as otherwise authorized by Resolution of the BOARD, the Chair shall sign all contacts, deed, and other instruments ( made by AUTHORITY. At each meeting, the Chair shall submit such recommendations and information as the Chair considers proper concerning the business,affairs and policies of AUTHORITY. (c) Vice-Chair. The Vice-Chair shall perform the duties of the Chair in the absence or incapacity of the Chair. In case of the resignation or death of the Chair,the Vice-Chair shall perform the duties as are imposed on the Chair until such times as BOARD shall elect a new Chair. (d) Secretary. The Secretary shall be the Executive Director of AUTHORITY and as such, shall have general supervision over the administration of its business and affairs, subject to the direction of AUTHORITY. The Executive Director shall be charged with the management of the housing projects of AUTHORITY. The Secretary shall keep the records of BOARD, shall act as secretary of the meetings of BOARD and record all votes, and shall keep a record of the proceedings of BOARD in a journal of proceedings to be kept for such purposes, and shall perform all duties incident to the. office. The Secretary shall keep in safe custody, the seal of AUTHORITY and shall have the power to affix such seal to all contracts and instruments authorized to be executed by AUTHORITY. The Secretary shall have the care and custody of all funds of AUTHORITY, and shall deposit the same in the name of AUTHORITY in such bank or banks as AUTHORITY may select. The Secretary • shall sign all orders and checks for the payment of money and shall pay out and disburse such moneys under the direction of AUTHORITY. Except as otherwise authorized by Resolution of BOARD,all such orders and checks shall be countersigned by the Chair. The Secretary shall keep regular books of accounts showing receipts and expenditures and shall render to BOARD, at each regular meeting (or more often if requested), an account of all AUTHORITY transactions and the financial condition of �. AUTHORITY. The Secretary shall give such bond for the faithful performance of these duties as BOARD may determine. Rtsotution 03.047 Nags 3 v16 The compensation of the Secretary shall be determined by BOARD, provided that a temporary appointee selected from among the Commissioners of AUTHORITY shall serve without compensation (other than the payment of necessary expenses). (e) Other Duties. The officers of AUTHORITY shall perform such other duties and functions as may from time to time be required by BOARD or the by-laws or rules and regulations of AUTHORITY. (t) Election of Appointment. The Chair and Vice-Chair shall be elected at the annual meeting of AUTHORITY from among the Commissioners of AUTHORITY, and shall hold office for one(I)year or until their successors are elected and qualified. The Secretary shall be appointed by AUTHORITY. Any person appointed to fill the office of Secretary, or any vacancy therein, shall have such term as AUTHORITY fixed, but no Commissioner of AUTHORITY shall be eligible for this office except as a temporary appointee, (g) Vacancies, Should the office of Chair or vice-Chair become vacant, AUTHORITY shall elect a successor from its membership at the nest regular meeting, and such election shall be for the unexpired term of said office. When the office of the Secretary becomes vacant, AUTHORITY shall appoint a successor as aforesaid. Section 5: MEETINGS ( (a) Annual Meeting. The annual meeting of AUTHORITY shall be held on the third Monday of October at 3:30 p.m, at the regular meeting place of AUTHORITY. (b) Regular Meetings. Regular meetings shall be held without notice at such time and place as may from time to time be determined and given public, legal notice. (c) Special Mecting5, The Chair of the BOARD may, when deemed expedient, and shall, upon the written request of two (2) Commissioners of AUTHORITY, call a special meeting of the BOARD for the purpose of transacting any business designated in the call. The call for a special meeting may be delivered to each Commissioner of AUTHORITY to either the home or business address at least two (2) days prior to the date of the special meeting. At such special meeting, no business shall be considered other than as designated in the call, but if all of the Commissioners of AUTHORITY are present at a special meeting, any and all business may be transacted at such special meeting. (d) Quorum. The powers of AUTHORITY shall be vested in the Commissioners thereof in office from time to time. Three (3) Commissioners shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by AUTHORITY upon vote of the majority of the Commissioners present. (e) Order of Business, At the regular meeting of AUTHORITY, the following shall be the order of business: 1. Convening of Meeting 2. Action on proposed Resolutions and Motions Resoludon 03.047 Puge 4 of 6 1 3. Consent Calendar Approval of minutes of previous meeting Review of month-end Financial Reports Department reports Resident Group reports News& Notes 4. New Business 5. Unfinished Business 6. Adjournment All Resolutions shall be in writing and shall be copied in a journal of the proceedings of BOARD, (t) Manner of Voting. The voting on all questions coming before AUTHORITY shall be by voice vote, and the Ayes and Noes shall be entered upon the minutes of such meeting, except on the election of officers which may be by ballot. (g) Sub-Committees. Sub-committees may be established by the Chair as a standing or ad- hoc committee. Sub-committees shall consist of two (2) Commissioners, At the request of the sub- committe, AUTHORITY personnel may be assigned by the Secretary. Section G: AUTHORITY FOR OPERATION (a) Statutory. AUTHORITY shall have the legal authority and the complete obligations as set forth in the laws and Constitution of the State.of Washington. Nothing set Forth herein is intended in any way to limit this authority or AUTHORITY'S ability to operate. (b) Assumption of R.esporasibilities. AUTHORITY assumes all of the contractual and financial liabilities for the Spokane Housing Authority. (c) Professional Services. BOARD of AUTHORITY shall have the authority, from time to time, to appoint the necessary professionals to assist it, including but not limited to legal counsel, underwriting and financial services and other professional assistance deemed necessary. (d) Bylaws. BOARD may adopt, and from time to time amend, bylaws and other rules of operation. (e) Financial Responsibility. AUTHORITY shall be responsible for its own financial and other obligations. Absent specific action by COUNCIL, CITY shall have no financial or other responsibility for the operation of AUTHORITY. Section 7: GENERAL AUTHORIZATION The Mayor, Chief Administrative Officer and the City Attorney, as agents and representatives of CITY are hereby authorized and directed to do everything necessary to accomplish the acts set forth in this Resolution. ats,ouiies 03.047 Page 5 of 6 t Section 8: RATIFICATION OF PAST ACTS . All acts as heretofore taken by CITY officers, staff, attorneys and agents consistent with the terms and purposes of this Resolution are hereby ratified, confirmed and approved. Section 9: S.EVFRABILITY If any one or more of the covenants or agreements provided in this Resolution to be performed on the part of CITY shall be declared by any court of competent jurisdiction to be contrary to law, then such covenant or covenants, agreement or agreements, shall be null and void and shall be deemed separable from the remaining covenants and agreements of this Resolution and shall in no way affect the validity of the other provisions of this Resolution. Section 10: REPEALER All Resolutions or parts thereof in conflict herewith are, to the extent of such conflict, hereby repealed, and shall have no further force or affect. Section I I: EFFECTIVE DATE This Resolution shall take effect immediately upon its adoption. ADOPTED this 23`I day of September,2003. r CITY OF SPOKANE VALLEY Michael f3eV fern in , Iayor AT `I rristtne Bainbridge, Citytlerk r-- °""- APPROVED AS TO FORM: rAurep -. .°. 'tat ey Seh 11117 Interim ity Attorney l Resolution 03.047 Page 6 of 6 DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of October 4,2012; 9:45 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings October 16,2012 NO MEETING October 23,2012,Formal Meeting Format,6:00 p.m. [due Mon, Oct 15] 1. PUBLIC HEARING: CDBG Projects—Scott Kuhta (10 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Proposed Ordinance Amending SVMC 7.05—Cary Driskell (15 minutes) 4. Second Reading Proposed Ordinance Amending SVMC 17.100—Cary Driskell (15 minutes) 5.Motion Consideration: Pines Road ITS(#0061)Project,Bid Award—Steve Worley (10 minutes) 6.Admin Report: Code Text Amendment,Multi-Family Regulations—Mike Basinger (25 minutes) 7.Admin Report: Truck Traffic—Cary Driskell (20 minutes) 8.Admin Report: Planning Commission Rules of Procedure—Cary Driskell (20 minutes) 9. Comprehensive Plan Docket discussion—John Hohman/Mike Basinger (15 minutes) 10.Admin Report: Advance Agenda (5 minutes) 11. Info Only: Department Reports [*estimated meeting: 140 minutes] October 30,2012, Study Session Format, 6:00 p.m. [due Mon, Oct 22] ACTION ITEMS: 1. Second Reading Ordinance Adopting 2013 Budget—Mark Calhoun (15 minutes) 2. Second Reading Proposed Ordinance Amending 2012 Budget—Mark Calhoun (15 minutes) NON-ACTION ITEMS: 3. Draft Environment Designations, Shoreline Master Plan—Lori Barlow & Tadas Kisielius (45 minutes) 4. 190/Wayfinding signage project discussion—Inga Note (20 minutes) 5. Snow Removal Plan—Eric Guth (20 minutes) 6.Advance Agenda (5 minutes) [*estimated meeting: 120 minutes] November 6,2012,Study Session Format,6:00 p.m. [due Mon, Oct 29] 1. Legislative Update—Briahna Taylor (30 minutes) 2.Admin Rpt: Draft Environment Designations, Shoreline Master Plan—Lori Barlow (if needed) (20 minutes) 3. Drainage Easements—Gabe Gallinger (20 minutes) 4.Advance Agenda (5 minutes) [*estimated meeting: 75 minutes] November 13,2012,Formal Meeting Format, 6:00 p.m. [due Mon,Nov 5] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.First Reading Proposed Ordinance re Multi-Family Regulations—Mike Basinger (15 minutes) 3. Proposed Resolution Accepting Environment Designations, SMP—Lori Barlow (15 minutes) 4.Motion Consideration: Approval of Comprehensive Plan Docket—John Hohman (10 minutes) 5.Admin Report: 2013 Fees—Mark Calhoun (20 minutes) 6.Admin Report: Lodging Tax Advisory Committee Recommendation to Council—M.Calhoun(20 min) 7.Advance Agenda [*estimated meeting: 85 minutes] November 20,2012—No Meeting.Thanksgiving Week November 27,2012—Possible no meeting,(NLC Conference in Boston, Nov 27—Dec 1) Draft Advance Agenda 10/5/2012 8:05:11 AM Page 1 of 2 December 4,2012, Study Session Format, 6:00 p.m. [due Mon,Nov 26] 1.Advance Agenda (5 minutes) 2. Economic Development Ad Hoc Committee Report—Councilmember Wick (tentative) (20 minutes) 3. Info Only: Department Reports(normally due for the Nov 27 meeting) [*estimated meeting: 25 minutes] December 11,2012,Formal Meeting Format, 6:00 p.m. [due Mon,Dec 3] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance re Multi-Family Regulations—Mike Basinger (15 minutes) 3. Proposed Resolution: Amending Fees for 2013—Mark Calhoun (15 minutes) 4.Motion Consideration: Lodging Tax Allocation of Funds—Mark Calhoun (30 minutes) 5.Motion Consideration: Mayoral Appointments to Planning Commission, Committees,etc. (15 minutes) 6.Admin Report: Advance Agenda (5 minutes) [*estimated meeting: 85 minutes] December 18,2012, Study Session Format, 6:00 p.m. [due Mon,Dec 10] 1.Advance Agenda 2. Info Only: Department Reports December 25,2012.No meeting. Christmas week January 1,2013.No meeting. New Year's Day January 8,2013,Formal Meeting Format,6:00 p.m. [due Mon,Dec 31] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda (5 minutes) OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: ADA Transition Plan Speed Limits(overall system) Arts Council Stormwater Projects Bidding Contracts(SVMC 3.—bidding exceptions) Regional Transportation Issues Centennial Trail Agreement City Hall Analysis *time for public or council comments not included Contracts,Annual Renewals,histories,etc.(Oct/Nov) Donation Policy Future Acquisition Areas Gateway,Regional MOU Greenacres Trail Grant IPad Cost Analysis Investment Accounts Manufactured Homes Pedestrian/Bicycle Grant Program PEG Funds(Education) Preservation Projects Prosecution Services Public Safety Contract,Proposed Amendment Revenue Policy,Cost Recovery Senior Housing Snow Plows,Discussion of Solid Waste Analysis Draft Advance Agenda 10/5/2012 8:05:11 AM Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 9, 2012 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Pines Road ITS (#0061) Project Update GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: (1) Approval of application for federal grant funding for the Pines Road ITS Improvement Project on September 12, 2006; (2) Approval of 2011-2016 Six-Year Transportation Improvement Program (TIP) on June 29, 2010 and the 2012-2017 TIP on June 28, 2011, both of which include the Pines ITS project; 3) Consultant Design Services Info Memo on December 13, 2011; 4) Admin Report on Consultant Design Services on December 27, 2011; 5) Approval to award Consultant Design Services Contract on January 10, 2012. BACKGROUND: The City of Spokane Valley received a federal Congestion Mitigation / Air Quality (CMAQ) Grant covering 86.5% of the cost for design and construction of Intelligent Transportation Systems (ITS) improvements on Pines Road between Sprague Avenue and Trent Avenue, up to $1,801,900 in federal funding. The project will install fiber optic cable, traffic cameras and connect traffic signals to the Spokane Regional Transportation Management Center. The Transpo Group was chosen as the most qualified firm through an RFQ selection process, and a contract for design services was executed on February 6, 2012. The project was advertised for bids on September 21, and bids are scheduled to be opened Friday, October 12. After opening bids and tabulating the results, staff will present the results at the Tuesday, October 23, 2012 Council meeting to award the contract to the lowest responsible bidder. OPTIONS: Information only. RECOMMENDED ACTION OR MOTION: Information only. BUDGET/FINANCIAL IMPACTS: The project is funded through $1,801,900 in Federal grants; the City match is $281,221 (13.5% of the project total). STAFF CONTACT: Steve M. Worley, P.E., Senior Capital Projects Engineer Eric Guth, P.E., Public Works Director ATTACHMENTS: None. Administrative Report To: Chief VanLeuven From: Lt. Lyons Date: 10-1-12 Re: Citizen complaint from Sept. 25 council meeting At the Spokane Valley city council meeting on September 25 Jana Erickson (Pearle Vision 509 N. Sullivan) expressed her dissatisfaction with the lack of police response to a "robbery" that had occurred at Pearle Vision on September 19. According to Ms. Erickson they reported the incident, but no deputies responded. On September 20, Ms. Erickson reported via 911 that the suspect had returned to the business. Ms. Erickson expressed her frustration that again there was no police response. In order to evaluate SVPD response in this matter it is important to present the facts of the incident within the context of the call load and staffing levels at the time of the incident. On September 19, 2012 at 1803 hours an employee of Pearle Vision, Mira Miniyav, called 911 and reported that a man had shop lifted two pair of sunglasses. The call was transferred to Crime Check and a report was taken by a Crime Check operator. Ms. Miniyav advised Crime Check that at about 1700 hours a W/M, mid 20s had walked out of the store without paying for two pair of sunglasses. Since the suspect had been gone for over an hour and due to the lack of identifiers (minimal suspect description, no vehicle description, no direction of travel, etc.) the call was not broadcast to patrol units. The Crime Check operator documented the theft including the fact that, "there may be video surveillance of the theft. If so, the Security Department will call law enforcement to pick it up when available". A Crime Check report is appropriate in cases of this nature i.e. misdemeanor theft with no immediate follow up information. The following day at 1151 hours Jana Erickson called 911 and advised that the suspect from the prior theft had returned to the store. Unfortunately, at this time no units were available to respond because all were occupied with a higher priority call for service. Deputies were occupied on search and containment duties for a possibly armed felon wanted for drug and firearms possession. The felon was on foot in the area northeast of Barker and Sprague. The K9 track for the suspect had grown stale so at 1156 hours a deputy cleared containment to respond to Pearle Vision. Prior to the deputy's arrival, at 1158 hours, Ms. Erickson called back and advised that the suspect had left, but had stolen an 1 On September 20, SVPD was operating at minimum staffing levels with six deputies plus one supervisor on duty(there also was one K9 handler and one traffic motorcycle deputy on duty). employee's cell phone. Five minutes later, in reference to the other higher priority call for service, a citizen reported a sighting of the felon wanted for drug and firearms possession and added that the man had threatened to shoot him if he reported his presence to the police. As a result of this new information, the deputy en route to Pearle Vision preempted the call and returned to the search for the armed suspect. At 1217 hours the suspect that had threatened the citizen was taken into custody in the crawl space under a residence. Deputies that were able to clear did so as soon as possible to address the back log of calls for service that had accumulated during the manhunt. One deputy headed for Pearle Vision, but again was forced to preempt for a higher priority call. Since the theft suspect was no longer at Pearle Vision and there was no additional information that would allow immediate follow up the call was closed by the dispatcher at 1227 hours. This was an error on the part of the dispatcher who should have called Ms. Erickson and referred her to Crime Check so that she could provide the information regarding the theft of the cell phone. On September 27 I called Ms. Erickson and spoke to her regarding the incident. She was understanding and stated that she did not expect a response from a deputy following the initial theft since they had reported the incident to Crime Check. However, she added that when the suspect returned the following day she expected a prompt response. I explained the situation with higher priority calls preventing a response. She said that she understood and added that at one point a SVPD police car pulled into their parking lot and then immediately sped away. She said that she assumed that he was called to something more important. I asked about the video and Erikson stated that it was ready for pick up. I advised Erickson that a deputy would stop by to collect the video and to gather the information regarding the cell phone. This was completed and detectives were subsequently able to identify the suspect and tie him to additional thefts and trafficking in stolen property. As of October 1 , probable cause has been established to arrest the suspect for the thefts at Pearle Vision. The investigation into the suspect's involvement into other crimes is continuing. Lt. M. Lyons