Ordinance 03-073 Grants Columbia Fire Solutions Franchise CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
ORDINANCE NO. 03-073
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, GRANTING A NON-EXCLUSIVE FRANCHISE TO COLUMBIA
FIBER SOLUTIONS TO CONSTRUCT, MAINTAIN AND OPERATE CERTAIN
FACILITIES WITHIN THE PUBLIC RiGHT-OF-WAY AND PUBLIC PROPERTIES
OF THE CITY OF SPOKANE VALLEY.
WHEREAS, RCW 35A.47.040 authorizes the City to grant, permit, and regulate non-exclusive
franchises for the use of public streets, bridges or other public ways, structures or places above or below
the surface of the ground for railroads and other routes and facilities for public conveyances, for poles,
conduits, tunnels, towers and structures, pipes and wires and appurtenances thereof for transmission and
distribution of electrical energy, signals and other methods of communication, for gas, steam and liquid
fuels, for water, sewer and other private and publicly owned and operated facilities for public service; and
WHEREAS, the grant of such non-exclusive franchises requires the approving vote of at least a
majority of the entire City Council and publication at least once in a newspaper of general circulation in
the City; and
WHEREAS, the Council finds that the grant of the franchise contained in this Ordinance, subject
to its terms and conditions, is in the best interests of the public.
NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County,
Washington, does ordain as follows:
Section 1. Definitions. For the purpose of this Ordinance, the following words and terms
shall have the meaning set forth below:
1. "City Manager" shall mean the City Manager or his/her designee.
2. "construction" or "construct" shall mean constructing, digging,
excavating, laying, testing, operating, extending, upgrading, renewing, removing,
replacing, and repairing a facility.
3. "day" means a twenty-four(24)hour period beginning at 12:01 a.m. If a
thing or act is to be done in less than seven (7) days, intermediate Saturdays,
Sundays and legal holidays shall be excluded in the computation of time.
4. "distribution system, system and lines" used either in the singular or
plural shall mean and include the poles, conductor, pipe, mains, laterals,
conduits, feeders, regulators, meters, fixtures, connections, and all attachments,
appurtenances equipment and appliances necessary and incidental thereto or in
any way appertaining to the distribution of the service or product and which are
located within a right-of-way.
5. "facility" used either in the singular or plural shall mean any tangible
component of the transmission and distribution system within the right of way or
on public property, including supporting structures, located in the operation of
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activities authorized by this Franchise. The abandonment by Grantee of any
facilities as defined herein shall not act to remove the same from this definition.
6. "hazardous substances" shall mean any substance or material defined or
designated as hazardous or toxic waste, hazardous or toxic material, a hazardous,
toxic or radioactive substance, or other similar term, by any federal, state or local
environmental statute, regulation, or ordinance or decision of a state or federal
court or administrative' agency or body, presently in effect or that may be
promulgated in the future, and as such statutes, regulations and ordinances may
be amended from time to time.
7. "maintenance, maintaining or maintain" shall mean the work involved in
the replacement and/or repair of Facilities; including constructing, relaying,
repairing, replacing, examining, testing, inspecting, removing, digging and
excavating, and restoring operations incidental thereto.
8. "Permittee" shall mean a person or entity who has been granted a permit
by the Permitting Authority.
9. "Permitting Authority" shall mean the City Manager or designee
authorized to process and grant permits required to perform work in the rights of
way(ie. Obstruction Permits).
10. "product" shall refer to the item, thing or use provided by the Grantee.
11. "public property" shall mean any real estate or any facility owned by the
City.
12. "right-of-way" shall refer to the surface of and the space along, above,
and below any street, road, highway, freeway, lane, sidewalk, alley, court,
boulevard, parkway, drive, Grantee easement, and/or road right—of- way now or
hereafter held or administered by the City.
I3. "streets" or "highways" shall mean the surface of, and the space above
and below, any public street, road, alley or highway, within the City used or
intended to be used by the general public, to the extent the City has the right to
allow the Grantee to use them.
Section 2. Grant of Franchise. The City of Spokane Valley, a Washington municipal
corporation (hereinafter the "City"), hereby grants unto Columbia Fiber Solutions, a Washington for profit
corporation (hereinafter "Grantee"), a franchise for a period of ten (10) years, beginning on the effective
date of this Ordinance, to install, construct, operate, maintain, replace and use all necessary equipment
and facilities to place facilities in, under, on, across, over, through, along or below the public rights-of-
way and public places located in the City of Spokane Valley, as approved under City permits issued
pursuant to this franchise(hereinafter the "Franchise").
Section 3. Fee. No right-of-way use fee is imposed for the term of this Franchise. Any such
right-of-way use or franchise fee that may be imposed by subsequent ordinance would apply to any
subsequent franchise, if any, between the parties.
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Section 4. City Use. The following provisions shall apply regarding City use.
1. Grantee agrees to grant to the City, at no cost to City, an indefeasible right of use
of four(4)dark fiber strands at every location passed by Grantee's facilities within the boundaries
of the City, for sole and exclusive municipal use or designation, with access to any building or
facility designated by the City. Said dark fiber shall be reserved for use by the City for
governmental purposes, PROVIDED, that as to the fiber resources granted to the City under the
terms of this provision, the City agrees that it will not use such fiber as a public utility provider of
telecommunications business service to the public. The City reserves the right to connect its four
dark fiber strands to other fiber network providers, with the goal of achieving maximum
connectivity for City purposes. Any such interconnection shall be in a manner specified by
Columbia Fiber engineering requirements.
2. The City shall have the right to access by connection to the four dark fiber strands
at any location served by this Franchise within the City limits. The City shall provide at least 30
days written notice of intent to access Grantee's service.
3. The City shall pay all costs associated with constructing any City connection to
Grantee's Franchise service. The City shall pay Grantee a recurring monthly charge of$20.00 per
fiber pair per mile in use by the City unless otherwise specifically agreed by both the parties in
writing. Said monthly recurring charge shall not be imposed until such time as the fiber is put
into use by City. A fiber pair refers to two strands of cable.
4. Subject to Subsection 1, the designation of either conduit or fiber shall be at the
sole discretion of the City Manager, PROVIDED, Grantee may submit a written request to the
City Manager asking him/her to advise of the City's election of conduit or fiber for a specific
installation or area, whereupon the City Manager shall promptly designate a choice. In the
absence of a response from the City Manager, the designation shall be deemed the fiber option.
In the event of expansion, upgrade, or major repair or maintenance operations affecting conduit
installation or transmission capacity, the City may change or exercise its option as in the instance
of an initial installation.
Section 5. Recovery of Costs. Grantee shall be subject to all permit fees associated with
activities undertaken through the authority granted in this Franchise or under ordinances of the City.
Where the City incurs costs and expenses for review or inspection of activities undertaken through the
authority granted in this Franchise or any ordinances relating to the subject for which a permit fee is not
established, Grantee shall pay such costs and expenses directly to the City. In addition to the above,
Grantee shall promptly reimburse the City for any and all costs it reasonably incurs in response to any
emergency involving Grantee's facilities.
Section 6. Non-Exclusivity. This Franchise is granted upon the express condition that it
shall not in any manner prevent the City from granting other or further franchises in, under, on, across,
over, through, along or below any rights-of-way, streets, avenues and any other public lands and
properties of every type and description.This and other franchises shall, in no way, prevent or prohibit the
City from using any of its right-of-ways, roads, streets or other public properties or affect its jurisdiction
over them or any part of them. The City hereby retains full power to make all changes, relocations,
repairs, maintenance, establishments, improvements, dedications or vacation of same as the City may
deem fit, including the dedication, establishment, maintenance, and improvement of all new rights-of-
way, streets, avenues,thoroughfares and other public properties of every type and description.
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Section 7. Non-Interference with Existing Facilities. The City shall have prior and superior
right to the use of its roads, streets, and alleys, and public properties for installation and maintenance of
its facilities and other governmental purposes, and should in the sole discretion of the City a conflict arise
with the Grantee's facilities, the Grantee shall, at its own expense and cost, conform to the City's facilities
and other government purposes of the City.
The owners of all utilities, public or private, installed in or on such public properties prior to the
installation of the lines and facilities of the Grantee, shall have preference as to the positioning and
location of such utilities so installed with respect to the Grantee. Such preference shall continue in the
event of the necessity of relocating or changing the grade of any such public properties.
Grantee's system shall be constructed and maintained in such manner as not to interfere with any
public use, or with any other pipes, wires, conduits or other facilities that may have been laid in the rights
of way by or under the City's authority.
Section 8. Right to Roads Not Superseded. The City, in the granting of this Franchise, does
not waive any rights which it now holds or may hereafter acquire, and this Franchise shall not be
construed so as to deprive the City of any powers, rights, or privileges which it now has, or may hereafter
acquire, including the right of eminent domain, to regulate the use and control of its roads covered by this
Franchise, or to go upon any and all City roads and highways for any purpose including constructing,
repairing, or improving the same in any such manner as the City, or its representatives may elect. The
City shall retain full authoritative power in the same and like manner as though this Franchise had never
been granted.
Nothing in this Franchise shall be construed to prevent the City from constructing facilities,
grading, paving, repairing and/or altering any street, or laying down, repairing or removing facilities or
constructing or establishing any other public work or improvement. All such work shall be done, insofar
as practicable, so as to not obstruct, injure or prevent the unrestricted use and operation of the facilities of
the Grantee under this Franchise. If, however, any of the Grantee's facilities interfere with City projects,
Grantee's facilities shall be removed or replaced. Any and all such removal or replacement shall be at the
sole expense of the Grantee. Should Grantee fail to remove, adjust or relocate its facilities by the date
established by the City Engineer's written notice to Grantee, the City may cause and/or effect such
removal, adjustment or relocation, and the expense thereof shall be paid by Grantee.
Section 9. Commencement of Construction. Not applicable to this Franchise.
Section 10. Construction Standards. All facilities shall be installed in conformity with the
plans and speciiications filed with the City, except in instances in which deviation may be allowed in
writing by the City Engineer pursuant to application by the Grantee. All plans and specifications shall
specify the class and type of material and equipment to be used, manner of excavation, construction and
installation, backfill, erection of temporary structures, erection of permanent structures, and the traffic
control mitigation measures as provided by the Manual on Uniform Traffic Control Devices, or similar
standards as may be applicable from time to time. The plans must meet all Federal, State, County and
City Codes and the Utility Accommodation Plan Standards.
Notwithstanding any provision herein to the contrary, any excavations and installations by the
Grantee in any of the public properties within the corporate limits of the City shall be done in accordance
with such reasonable rules, regulations, and resolutions of general application now enacted or to be
enacted by City Council, relating to excavations in public properties of the City, and authorized by the
City Engineer. Said rules, regulations, authorizations, and resolutions shall be for the purposes of
fulfilling the City's public trustee role in administering the primary use and purpose of public properties,
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and not for relieving the Grantee of any duty, obligation, or responsibility for the competent design,
construction, maintenance, and operation of its facilities. Grantee is responsible for the supervision,
condition, and quality of the work done, whether it is by itself or by contractors, assigns or agencies.
Section 11. Special Construction Standards. During any period of work relating to Grantee's
facilities, all surface structures and equipment, if any, shall be erected and used in such places and
positions within or adjacent to public rights-of-way and other public properties so as to interfere as little
as possible with the free passage of vehicular and pedestrian traffic and the free use of adjoining property.
Grantee shall, at all times, post and maintain proper barricades and comply with all applicable safety
regulations during such period of construction as required by the ordinances of the City, conditions of
permits, and laws and regulations of the State of Washington, specifically including RCW 39.04.180 for
the construction of trench safety systems.
If Grantee shall at any time be required, or plan, to excavate trenches in any area covered by this
Ordinance, the Grantee shall afford the City an opportunity to permit other franchisees and utilities to
share such excavated trenches, provided that: (1) such joint use shall not unreasonably delay the work of
the Grantee; and (2) such joint use shall not adversely affect Grantee's facilities or safety thereof. When
deemed appropriate by the City,joint users may be required to contribute to the costs of excavation and
filling.
Section 12. Restoration After Construction. Grantee shall, after abandonment approved
under Section 29 herein, or any other installation, construction, relocation, maintenance, or repair of
facilities within the area of this Franchise, restore the surface of the right-of-way or public property to at
least that standard established by the City Engineer or set by the conditions of any City-issued right-of-
way permit. Grantee agrees to promptly complete all restoration work and to promptly repair any damage
caused by such work within the area of this Franchise or other affected area at its sole cost and expense.
Section 13. Damage and Non-Compliance. Any and all damage, or injury, done or caused to
City right-of-way, City facilities, or any portion thereof in the construction, operation, maintenance or
repair of Grantee's facilities shall be immediately repaired and reconstructed to the satisfaction of the City
Engineer. In the event the Grantee shall fail, neglect, or refuse to immediately repair and reconstruct said
damage or injury to said City right-of-way or facilities, the same may be done by the City and the cost
and expense shall be immediately paid by the Grantee to the City.
If it is discovered by the City that Grantee has damaged, injured, or failed to restore the right-of-
way in accordance with this Franchise, the City shall provide the Grantee with written notice including a
description of actions the City believes necessary to restore the right-of-way. if the right-of-way is not
restored within ten (10) days' from written notice, the City, or its authorized agent, may restore the right-
of-way and facilities. The Grantee is responsible for all costs and expenses incurred by the City to repair
and restore the right-of-way and facilities in accordance with this Franchise. The rights granted to the
City under this section shall be in addition to those otherwise provided by this Franchise.
Section 14. Protection of Monuments. Before any work is performed under this Franchise
which may affect any existing monuments or markers of any nature relating to subdivisions, plats, roads,
and all other surveys, the Grantee shall reference all such monuments and markers. The reference points
shall be so located that they will not be disturbed during the Grantee's operations under this Franchise.
The method of referencing these monuments or other points to be referenced shall be approved by the
City Engineer. All concrete encased recorded monuments which have been disturbed or displaced by
such work shall be restored pursuant to State and Federal standards and specifications. The replacement
of all such monuments or markers disturbed during construction shall be made as expeditiously as the
conditions permit, and as directed by the City Engineer. The cost of monuments or other markers lost,
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destroyed, or disturbed, and the expense of replacement of approved monuments and other marker ties
which have been re-established or disturbed shall be borne by the Grantee.
Section 15. Drainage. If the work done under this Franchise interferes in any way with the
drainage of a City right-of-way, the Grantee shall wholly and at its own expense make such provisions
necessary to eliminate the interference to the drainage to the satisfaction of the City Engineer.
Section 16. Obstruction Permits Required. Whenever Grantee shall occupy or excavate in
any public right-of-way or other public property for the purpose of installation, construction, repair,
maintenance or relocation of its facilities, it shall apply to the City for a permit to do so, together with
detailed plans and specifications showing the position, depth, and location of all such facilities in relation
to existing rights-of-way, roads, streets, or other public property, hereinafter collectively referred to as the
"Plans." All work within any public rights-of-way or on other public property shall be pursuant to a valid
permit. The facilities shall be installed or constructed in exact conformity with said Plans except in
instances in which deviation may he allowed by the City, in writing, in response to written application by
Grantee. The Plans shall specify the class and type of material and equipment to be used, manner of
excavation, construction, installation, backfill, erection of temporary structures and facilities, erection of
permanent structures and facilities, traffic control, traffic turnouts and road obstructions, and all other
necessary information including a schedule for the work. During the progress of the work, Grantee shall
not unnecessarily obstruct the passage or proper use of the rights-of-way. Grantee shall file as-built plans
and maps with the City showing the final location of the facilities. All restoration of rights-of-way, roads,
streets, storm drainage and the surface of other public property shall be in conformance with City
standards,and conditions of the permit.
Section 17. Maintenance. Grantee shall provide and put in use all facilities necessary to
control and carry Grantee's products so as to prevent injury to the City's property or property belonging to
any person within the City. Grantee, solely at its own expense, shall repair, renew, change, and improve
said facilities from time to time as may be necessary to maintain the same in good condition. Grantee
shall not construct its facilities in a manner that requires any customer to install cables, ducts, conduits, or
other facilities, in, under, or over the City's rights-of-way.
Section 18. Emergency Response. The Grantee shall, within six months of the execution of
this Franchise by the Grantee, prepare and file with the City and adhere to an Emergency Management
Plan (the "Plan") for responding to any spill, break, or other emergency condition. The Plan shall
designate responsible officials and emergency 24-hour on-call personnel and the procedures to be
followed when responding to an emergency. When developing such Plan,the Grantee shall work with the
City Engineer and the City's Police Department to determine when and how the same should be contacted
during emergencies. After being notified of an emergency, Grantee shall cooperate with the City and
make every effort to immediately respond with action to minimize damage and to protect the health and
safety of the public.
In the event the Grantee fails or refuses to promptly take the directed action, or fails to fully
comply with such direction, or if emergency conditions exist which require immediate action to prevent
imminent injury or damages to persons or property, the City may take such actions as it believes are
necessary to protect persons or property and the Grantee shall be responsible to reimburse the City for its
costs and any expenses.
Section 19. Emergency Work. In the event of any emergency in which any of Grantee's
facilities break, are damaged, or if Grantee's facilities or construction areas are otherwise in such a
condition as to immediately endanger any property, life, health, or safety, Grantee shall immediately
inform the City of the location and condition and shall immediately take all necessary actions to repair its
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facilities, and to cure or remedy any dangerous conditions. Such emergency work may be commenced
without first applying for and obtaining a permit as required by this Franchise. However, this provision
shall not relieve Grantee from the requirement of obtaining any permits necessary for this purpose, and
Grantee shall apply for all such permits not later than the next succeeding day during which the City is
open for business.
Section 20. One-Call System. Pursuant to RCW 19.122, Grantee is responsible for becoming
familiar with, and understanding, the provisions of Washington's One-Call statutes. Grantee shall
comply with the terms and conditions set forth in the One-Call statutes.
Section 21. Inspections and Fees. All work performed by Grantee shall be subject to
inspection by and approval of the City. The Grantee shall reimburse the City for all expenses incurred by
the City in the examination, inspection, and approval of Grantee's work. Such reimbursement shall be in
addition to any other fees or charges levied by the City.
Section 22. Safety. The Grantee, in accordance with applicable federal, state, and local
safety rules and regulations, shall, at all times, employ ordinary care in the installation, abandonment,
relocation, construction, maintenance, and/or repair, utilizing methods and devices commonly accepted in
their industry of operation to prevent failures and accidents that are likely to cause damage, injury, or
nuisance to persons or property. All of Grantee's facilities in the right-of-way shall be constructed and
maintained in a safe and operational condition. Grantee shall follow all safety codes and other applicable
regulations in the installation, operation,and maintenance of the facilities.
Section 23. Building Moving. Whenever any person shall have obtained permission from
the City to use any right—of-way for the purpose of moving any building or other oversized structure,
Grantee, upon fourteen (14) days' written notice from the City, shall raise or remove, at the expense of the
Permittee desiring to move the building or structure, any of Grantee's facilities that may obstruct the
movement thereof; provided, that the path for moving such building or structure is the path of least
interference to Grantee's facilities, as determined by the City.
Section 24. Acouiring New Facilities. Upon Grantee's acquisition of any new facilities in
the rights-of-way, or upon any addition or annexation to the City of any area in which Grantee retains any
such facilities in the rights-of-way, the Grantee shall submit to the City a written statement describing all
facilities involved, whether authorized by Franchise or any other form of prior right, and specifying the
location of all such facilities. Such facilities shall immediately be subject to the terms of this Franchise.
Section 25. Dangerous Conditions - Authority ,of City to Abate. Whenever excavation,
installation, construction, repair, maintenance, or relocation of facilities authorized by this Franchise has
caused or contributed to a condition that appears to substantially impair the lateral support of the
adjoining right-of-way, road, street or other public place, or endangers the public, adjoining public or
private property or street utilities, the City may direct Grantee, at Grantee's sole expense, to take all
necessary actions to protect the public and property. The City may require that such action be completed
within a prescribed time.
In the event that Grantee fails or refuses to promptly take the actions directed by the City, or fails
to fully comply with such directions, or if emergency conditions exist which require immediate action, the
City may enter upon the property and take such actions as are necessary to protect the public, adjacent
public or private property, or street utilities,or to maintain the lateral support thereof, and all other actions
deemed by the City to be necessary safety precautions; and Grantee shall be liable to the City for all costs
and expenses thereof.
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Section 26. Hazardous Substances. Grantee shall comply with all applicable state and
federal laws, statutes, regulations and orders concerning hazardous substances relating to Grantee's
facilities in the right—of-way. Grantee shall maintain and inspect its facilities located in the right-of-way.
Upon reasonable notice to Grantee and in the presence of an authorized representative of Grantee, the
City may inspect Grantee's facilities in the right-of-way to determine if any release of hazardous
substances has occurred, or may occur, from or related to Grantee's facilities. This inspection is not to
remove the burden of inspection from the Grantee on a periodic basis of its facilities for hazardous
substances, nor is to remove the responsibility of the hazardous substance from the Grantee. In removing
or modifying Grantee's facilities as provided in this Franchise, Grantee shall also remove all residue of
hazardous substances in compliance with applicable environmental clean-up standards related thereto.
Grantee agrees to forever indemnify the City against any claims, costs, and expenses, of any kind,
whether direct or indirect, incurred by the City arising out of the release or threat of release of hazardous
substances caused by Grantee's ownership or operation of its facilities within the City's right-of-way.
Section 27. Environmental. Grantee shall comply with all environmental protection laws,
rules, recommendations, and regulations of the United States and the State of Washington, and their
various subdivisions and agencies as they presently exist or may hereafter be enacted, promulgated, or
amended, and shall indemnify and hold the City harmless from any and all damages arising, or which
may arise,or be caused by, or result from the failure of Grantee fully to comply with any such laws, rules,
recommendations, or regulations, whether or not Grantee's acts or activities were intentional or
unintentional. Grantee shall further indemnify the City against all losses, costs, and expenses (including
legal expenses) which the City may incur as a result of the requirement of any government or
governmental subdivision or agency to clean and/or remove any pollution caused or permitted by
Grantee, whether said requirement is during the term of the Franchise or subsequent to its termination.
Section 28. Relocation of Facilities. Grantee agrees and covenants, at its sole cost and
expense, to protect, support, temporarily disconnect, relocate or remove from any street any of its
facilities when so required by the City by reason of traffic conditions or public safety, dedications of new
rights-of-way and the establishment. and improvement thereof, freeway construction, change or
establishment of street grade, or the construction of any public improvement or structure, provided that
Grantee shall in all such cases have the privilege to temporarily bypass, in the authorized portion of the
same street upon approval by the City, any section of their facilities required to be temporarily
disconnected or removed.
If the City determines that the project necessitates the relocation of Grantee's then- existing
facilities,the City shall:
a) At least sixty(60)days prior to the commencement of such improvement project,
provide Grantee with written notice requiring such relocation; and
b) Provide Grantee with copies of pertinent portions of the plans and specifications
for such improvement project and a proposed location for Grantee's facilities so that
Grantee may relocate its facilities in other City rights-of-way in order to accommodate
such improvement project.
c) After receipt of such notice and such plans and specification, Grantee shall
complete relocation of its facilities at no charge or expense to the City so as to
accommodate the improvement project at least ten (10) days prior to commencement of
the project.
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Grantee may, after receipt of written notice requesting a relocation of its facilities, submit to the
City written alternatives to such relocation. The City shall evaluate such alternatives and advise Grantee
in writing if one or more of the alternatives is suitable to accommodate the work which would otherwise
necessitate relocation of the facilities. If so requested by the City, Grantee shall submit additional
information to assist the City in making such evaluation. The City shall give each alternative proposed by
Grantee full and fair consideration. in the event the City ultimately determines that there is no other
reasonable alternative, Grantee shall relocate its facilities as otherwise provided in this Section.
The provisions of this Section shall in no manner preclude or restrict Grantee from making any
arrangements it may deem appropriate when responding to a request for relocation of its facilities by any
person or entity other than the City,where the facilities to be constructed by said person or entity are not
or will not become City owned, operated or maintained facilities, provided that such arrangements do not
unduly delay a City construction project.
Section 29. Abandonment of Grantee's Facilities. No facility constructed or owned by
Grantee may be abandoned without the express written consent of the City. Any plan for abandonment or
removal of Grantee's facilities must be first approved by the City, and all necessary permits must be
obtained prior to such work.
Section 30. Records. As a condition of this Franchise, and at its sole expense, Grantee
agrees to provide the City with available as-built plans, potential improvement plans, field locates, maps,
plats, specifications, profiles, and records of its facilities within City rights—of-way. Such documents
shall be provided within six months of the execution of said Franchise by Grantee. These records shall be
in a digital electronic format acceptable to the City, unless the City Engineer deems it to be a hardship to
the Grantee, in which case a hard copy in a format acceptable to the City Engineer shall be provided.
Grantee shall provide the City a plan map updated annually showing all Grantee's facilities located within
the City rights-of-way or public properties.
To the extent such requests are limited to specific facilities at a given location within the
Franchise area in connection with the construction of any City project, Grantee shall provide to the City,
upon the City's reasonable request, copies of available drawings in use by Grantee showing the location
of such facilities. Grantee shall field locate its facilities in order to facilitate design and planning of City
improvement projects.
Upon written request of the City, Grantee shall provide the City with the most recent update
available of any plan of potential improvements to its facilities within the Franchise area; provided,
however, any such plan so submitted shall be for informational purposes only, and shall not obligate
Grantee to undertake any specific improvements within the Franchise area.
The parties agree to periodically share Geographic Information System (GIS) files at the
Grantor's disposal. Any files provided to Grantee shall be restricted to information required for Grantee's
engineering needs for installation, repair or replacement of facilities that are the subject of this franchise.
Grantee is prohibited from selling any GIS information obtained from City to any third parties.
Public Disclosure Act: Grantee acknowledges that information submitted to the City may be
subject to inspection and copying under the Washington Public Disclosure Act codified in chapter 42.17
RCW. Grantee shall mark as "CONFIDENTIAL" each page or portion thereof of any
documentation/information which it submits to the City and which it believes is exempt from public
inspection or copying. The City agrees to provide the Grantee with a copy of any public disclosure
request to inspect or copy documentation/information which the Grantee has provided to the City and
marked as "CONFIDENTIAL" prior to allowing any inspection and/or copying as well as provide the
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Grantee with a time frame, consistent with RCW 42.17.320, to provide the City with its written basis for
non-disclosure of the requested documentation/information. In the event the City disagrees with the
Grantee's basis for non-disclosure, the City agrees to withhold release of the requested
documentation/information in dispute until the Grantee can file a legal action under RCW 42.17.330.
Section 31. Limitation on Future Work. In the event that the City constructs a new street
or reconstructs an existing street, the Grantee shall not be permitted to excavate such street for a period of
five(5)years absent emergency circumstances, unless otherwise agreed by the City.
Section 32. Reservation of Rights by City. The City reserves the right to refuse any request
for a permit to extend franchise facilities. Any such refusal shall be supported by a written statement
from the City Manager or his designee that extending the franchise facilities, as proposed, would interfere
with a public use,either current or future.
Section 33. Remedies to Enforce Compliance. in addition to any other remedy provided
herein, the City reserve the right to pursue any remedy to compel or force Grantee and/or its successors
and assigns to comply with the terms hereof, and the pursuit of any right or remedy by the City shall not
prevent the City from thereafter declaring a forfeiture or revocation for breach of the conditions herein.
Section 34. City Ordinances and Regulations_ Nothing herein shall be deemed to direct or
restrict the City's ability to adopt and enforce all necessary and appropriate ordinances regulating the
performance of the conditions of this Franchise, including any reasonable ordinances made in the exercise
of its police powers in the interest of public safety and for the welfare of the public. The City shall have
the authority at all times to control by appropriate regulations the location, elevation, and manner of
construction and maintenance of any facilities by Grantee, and Grantee shall promptly conform with all
such regulations, unless compliance would cause Grantee to violate other requirements of law.
Section 35. Vacation. lf, at any time, the City shall vacate any City road, right-of-way or
other City property which is subject to rights granted by this Franchise and said vacation shall be for the
purpose of acquiring the fee or other property interest in said road, right-of-way or other City property for
the use of the City, in either its proprietary or governmental capacity, then the City may, at its option and
by giving thirty (30) days written notice to the grantee, terminate this Franchise with reference to such
City road,right-of-way or other City property so vacated, and the City shall not be liable for any damages
or loss to the grantee by reason of such termination.
Section 36. Indemnification. Grantee hereby releases, covenants not to bring suit and agrees
to indemnify, defend and hold harmless the City, its officers, employees, agents and representatives from
any and all claims, costs,judgments, awards or liability to any person, including claims by Grantee's own
employees to which Grantee might otherwise be immune under Title 51 RCW, arising from injury or
death of any person or damage to property of which the negligent acts or omissions of Grantee, its agents,
servants, officers or employees in performing services under this Franchise are the proximate cause.
Grantee further releases, covenants not to bring suit and agrees to indemnify, defend and hold harmless
the City, its officers and employees from any and all claims, costs,judgments, awards or liability to any
person, including claims by Grantee's own employees to which Grantee might otherwise have immunity
under Title 51 ROW, arising against the City solely by virtue of the City's ownership or control of the
rights-of-way or other public properties, by virtue of Grantee's exercise of the rights granted herein, or by
virtue of the City's permitting Grantee's use of the City's rights-of-way or other public property based
upon the inspection or lack of inspection of work performed by Grantee, its agents and servants, officers
or employees in connection with work authorized on the City's property or property over which the City
has control, pursuant to this Franchise or pursuant to any other permit or approval issued in connection
with this Franchise. This covenant of indemnification shall include, but not be limited by this reference, to
Ordinance 03-073 Columbia Fiber Franchise Page 10131'15
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claims against the City arising as a result of the negligent acts or omissions of Grantee, its agents,
servants, officers or employees in barricading; instituting trench safety systems or providing adequate
warnings of any excavation, construction, or work in any public right-of-way or other public place in
performance of work or services permitted under this Franchise.
Inspection or acceptance by the City of any work performed by Grantee at the time of completion
of construction shall not be grounds for avoidance of any of these covenants of indemnification. Said
indemnification obligations shall extend to claims which are not reduced to a suit and any claims which
may be compromised prior to the culmination of any litigation or the institution of any litigation.
In the event that Grantee refuses to accept the tender of defense in any suit or any claim, said
tender having been matte pursuant to the indemnification clauses contained herein, and said refusal is
subsequently determined by a court having jurisdiction (or such other tribunal that the parties shall agree
to decide the matter), to have been a wrongful refusal on the part of Grantee, then Grantee shall pay all of
the City's costs for defense of the action, including all reasonable expert witness fees and reasonable
attorneys' fees and the reasonable costs of the City, including reasonable attorneys' fees of recovering
under this indemnification clause.
Should a court of competent jurisdiction (or such other tribunal that the parties shall agree to
decide the matter) determine that this Franchise, or work conducted under authority of this Franchise, is
subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of Grantee and the City, its
officers, employees and agents, Grantee's liability hereunder shall be only to the extent of Grantee's
negligence. it is further specifically and expressly understood that the indemnification provided herein
constitutes Grantee's waiver of immunity under Title 51 RCW, solely for the purpose of this
indemnification.This waiver has been mutually negotiated by the parties.
The provisions of this Section 36 shall survive the expiration or termination of this Franchise
agreement, for a period of three(3)years.
Section 37. Insurance. Grantee shall procure and maintain for the duration of the Franchise,
insurance against claims for injuries to persons or damages to property which may arise from or in
connection with the exercise of the rights, privileges and authority ganted hereunder to Grantee, its
agents, representatives or employees. Grantee shall provide a copy of such insurance certificate to the
City for its inspection prior to the adoption of this Ordinance,and such insurance shall evidence:
1. Automobile Liability insurance with limits no less than $1,000;000 Combined Single
Limit per accident for bodily injury and property damage. Such liability insurance shall
only be required from Grantee for vehicles owned or controlled by Grantee. Any
contractor hired by Grantee to perform labor in the performance of this franchise shall be
required to obtain auto insurance as stated in this subsection; and
2. Commercial General Liability insurance written on an occurrence basis with limits no
less than $1,000,000 Combined Single Limit per occurrence and $2,000,000 aggregate
for personal injury, bodily injury and property damage. Coverage shall include but not be
limited to: blanket contractual; products/completed operations; broad form property;
explosion, collapse and underground (XCU); and Employer's Liability.
Any deductibles or self-insured retentions must be declared to and approved by the City. Payment
of deductible or self-insured retention shall be the sole responsibility of Grantee. Recognizing the term of
this Franchise, the City Manager may unilaterally adjust the insurance liability limits to reflect the degree
of risk and market conditions.
O r d i n a n c e 03-073 Columbia Fiber Franchise Page I I of 15
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The insurance obtained by Grantee shall name the City, its officers, employees and volunteers as
insureds with regard to activities performed by or on behalf of Grantee. The coverage shall contain no
special limitations on the scope of protection afforded to the City, its officers, officials, employees or
volunteers. In addition, the insurance certificate shall contain a clause stating that coverage shall apply
separately to each insured against whom a claim is made or suit is brought, except with respect to the
limits of the insurer's liability. Grantee's insurance shall be the primary insurance as respects the City, its
officers, officials,employees and volunteers. Any insurance maintained by the City, its officers, officials,
employees or volunteers shall be in excess of Grantee's insurance and shall not contribute to it. The
insurance certificate required by this clause shall be endorsed to state that coverage shall not be
suspended, voided, canceled by either party, or reduced in coverage or in limits except after thirty (30)
days'prior written notice by certified mail,return receipt requested, has been given to the City.
Any failure to comply with the reporting provisions of the policies required herein shall not affect
coverage provided to the City, its officers,officials,employees or volunteers.
Section 38. Bond. Before undertaking any of the work, installation, improvements,
construction, repair, relocation or maintenance authorized by this Franchise, Grantee, or any parties
Grantee contracts with to perform labor in the performance of this franchise, shall, upon the request of the
City, furnish a bond executed by Grantee or Grantee's contractors and a corporate surety authorized to
operate a surety business in the State of Washington, in such sum as may be set and approved by the City
as sufficient to ensure performance of Grantee's obligations under this Franchise. The bond shall be
conditioned so that Grantee shall observe all the covenants, terms and conditions and shall faithfully
perform all of the obligations of this Franchise, and to repair or replace any defective work or materials
discovered in the City's road, streets, or property.
Section 39. Modification. The City and Grantee hereby reserve the right to alter, amend or
modify the terms and conditions of this Franchise upon written agreement of both parties to such
alteration, amendment or modification.
Section 40. Compliance With New Regulations. The City reserves for itself the right to
change, amend, modify, or amplify this Franchise to conform to any state statute, or Spokane County
and/or City regulation, Utility Accommodation Plan, or right of way regulation, State and National
Codes, Standards, and Regulations as may hereafter be enacted, adopted or promulgated. If the Grantee
fails to comply with its terms and conditions, or if the Grantee fails to comply with such changes,
amendments, modifications, and/or amplifications, this Franchise may be terminated at any time upon
ninety (90) days' written notice to the Grantee to terminate this Franchise and upon termination the City
shall have a lien upon all equipment and materials erected or placed under this Franchise, which lien may
be enforced to reimburse the City for any reasonable expenses and payments incurred in terminating this
Franchise and to cure defaults by the Grantee.
Section 41. Forfeiture and Revocation. If Grantee willfully violates or fails to comply
with any of the provisions of this Franchise,or through willful or unreasonable negligence fails to heed or
comply with any notice given Grantee by the City under the provisions of this Franchise, then Grantee
shall, at the election of the City, forfeit all rights conferred hereunder and this Franchise may be revoked
or annulled by the City after a hearing held upon reasonable notice to Grantee. The City may elect, in lieu
of the above and without any prejudice to any of its other legal rights and remedies, to obtain an order
from the Spokane County Superior Court compelling Grantee to comply with the provisions of this
Franchise and to recover damages and costs incurred by the City by reason of Grantee's failure to comply.
Ordinance 03-073 Columbia Fiber Franchise Page 12 of 15
Section 42. Assignment. This Franchise may not be assigned or transferred without the
written approval of the City. For purposes hereof, the grant of any security agreement or security interest
in the facilities of the Grantee to secure any financing or refinancing, shall constitute an assignment of
this Franchise for which written approval would be required. In the case of the transfer or assignment as
collateral for a mortgage or other security instrument in whole or in part to secure indebtedness, such
consent shall not be required unless and until the secured party elects to realize upon the collateral.
Grantee shall provide prompt, written notice to the City of any such assignment.
Section 43. Acceptance. Not later than thirty (30) days after passage and publication of
this Ordinance, the Grantee must accept the Franchise herein by filing with the City Clerk an
unconditional written acceptance thereof. Failure of Grantee to so accept this Franchise within said
period of time shall be deemed a rejection thereof by Grantee, and the rights and privileges herein granted
shall, after the expiration of the five day period, absolutely cease, unless the time period is extended by
ordinance duly passed for that purpose.
Section 44. Survival. All of the provisions, conditions and requirements of Sections: 4, 5, 13,
25, 26, 36 and 48 of this Franchise shall be in addition to any and all other obligations and liabilities
Grantee may have to the City at common law, by statute, by ordinance, or by contract, and shall survive
termination of this Franchise, and any renewals or extensions hereof. All of the provisions, conditions,
regulations and requirements contained in this Franchise shall further be binding upon the heirs,
successors, executors, administrators, legal representatives and assigns of Grantee and all privileges, as
well as all obligations and liabilities of Grantee shall inure to its heirs, successors and assigns equally as if
they were specifically mentioned wherever Grantee is named herein.
Section 45. Severability if any section, sentence, clause or phrase of this Ordinance should
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this Ordinance. In the event that any of the provisions of the Franchise are held to be invalid by
a court of competent jurisdiction, the City reserves the right to reconsider the grant of the Franchise and
may amend, repeal, add, replace or modify any other provision of the Franchise, or may terminate the
Franchise.
Section 46. Renewal. Application for extension or renewal of the term of this
Franchise shall be made no later than one year before expiration thereof. in the event the time
period granted by this Franchise expires without being renewed by the City, the terms and
conditions hereof shall continue in effect until this Franchise is either renewed or terminated by
the City.
Section 47. Notice. Any notice or information required or permitted to be given by or to
the parties under this Franchise may be sent to the following addresses unless otherwise specified, in
writing:
The City: City of Spokane Valley
Attn: City Clerk
11707 E. Sprague
Spokane Valley, WA 99206
With a Copy to:City of Spokane Valley
Public Works Director
11707 E. Sprague
Spokane Valley, WA 99206
Ordinance 03-073 Columbia Fiber Franchise Page 13 of 15
Grantee: John Everett, General Manager
FiberLink TLC dba Columbia Fiber Solutions
P.O. Box 21001-99201
Spokane, WA 99201
Phone: (509)688-4519
Fax: (509)688-4099
Section 48. Choice of Law. Any litigation between the City and Grantee arising under or
regarding this Franchise shall occur, if in the state courts, in the Spokane County Superior Court, and if in
the federal courts, in the United States District Court for the Eastern District of Washington.
Section 49. Non-Waiver. The City shall be vested with the power and authority to
reasonably regulate the exercise of the privileges permitted by this Franchise in the public interest.
Grantee shall not be relieved of its obligations to comply with any of the provisions of this Franchise by
reason of any failure of the City to enforce prompt compliance, nor does the City waive or limit any of its
rights under this Franchise by reason of such failure or neglect.
Section 50. Entire Agreement. This Franchise constitutes the entire understanding and
agreement between the parties as to the subject matter herein and no other agreements or understandings,
written or otherwise, shall be binding upon the parties upon execution and acceptance hereof. This
Franchise shall also supersede and cancel any previous right or claim of Grantee to occupy the County
roads as herein described.
Section 51. Effective Date. This Ordinance shall be in full force and effect on the official
date of incorporation provided publication of this Ordinance or a summary thereof occurs in the official
newspaper of the City of Spokane Valley as provided by law.
PASSED by the City Council this 8th day of July, 2003.
--e...AACI .
Mayor, Michael DeVleming
cA
li'
1 lt.........________
City Clerk, Christine Bainbridge
Approved as to Form:
li City V y, Stanley . Schwartz
Date of Publication: 9 -/2 0 3
Effective Date: 2 a 2.- e,..3
Ordinance 03.073 Columbia Fiber Franchise Page 14 of 15
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Accepted by FiberLink LLC, dba Columbia Fiber Solutions
/ {�
By: John Everett, General Manager
The Grantee, FiberLink LLC, dba Columbia Fiber Solutions, a corporation, for itself, and for its
successors and assigns, does accept all of the terms and conditions of the foregoing franchise.
IN WIT NESS WHEREOF, John Everett has signed this o2; day ot-', A003. Subscribed and
sworn before me this 2 y day of j v(y , 2003.
./ �GsenicG2.ce
Notary Public in and for the State of Washington,
Gj�;`gg1Q1Y residing in oiti itt t (Ui¢
O•'� 1^nr My commission expires a-9. 07
18 opoie
OF 031-
Ordinance 03-073 Columbia Fiber Franchise Page 15 of 15