2012, 10-02 Study Session Minutes MINUTES
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Spokane Valley City Hall Council Chambers
Spokane Valley,Washington
October 2,2012 6:00 p.m.
Attendance:
Councilmembers Staff
Torn Towey,Mayor Mike Jackson, City Manager
Gary Schimmels,Deputy Mayor Cary DriskeIl, City Attorney
Dean Grafos,Couneihnember Mark Calhoun,Finance Director
Chuck Hafner, Councilmember Eric Guth,Public Works Director
Ben Wick, Councilmember Mike Stone, Parks&Recreation Director
Arne Woodard, Councihnember John Hohman, Community Development Dir.
Rick VanLeuven,Police Chief
ABSENT: Carolbelle Branch,Public Information Officer
Brenda Grassel, Councilmember Scott Kuhta,Planning Manager
Steve Worley, Senior Engineer
Mike Basinger, Senior Planner
Chris Bainbridge, City Clerk
Mayor Towey called the meeting to order at 6:00 p.m. City Clerk Bainbridge called the roll; all
Councilmembers were present except Councilmember Grassel. It was moved by Councilmember Hafner,
seconded and unanimously agreed to excuse Councilmember Grassel from tonight's meeting.
ACTION ITEM:
1. 24th Avenue Sidewalk Project Bid Award—Steve Worley
It was moved by Deputy Mayor Schimmels and seconded to award the 24'r'Avenue Sidewalk Adams Road
to Sullivan Road project to the lowest responsible bidder, Cameron-Reilly, LLC in the amount of
$241,372.50 and authorize the City Manager to execute the construction contract. Engineer Worley
explained that the bid tabulations as a result of last Friday's bid shows three bidders,with Cameron-Reilly
as the low bidder. Mayor Towey invited public comments; no comments were offered. Vote by
Acclamation:In Favor: Unanimous. Opposed:None. Motion carried
NON-ACTION ITEMS:
2.Annual Comprehensive Plan Amendment(CPA)Process for 2013--Mike Basinger,John Holtman
Community Development Director Holman explained the annual Comprehensive Plan Amendment
Process, reminding everyone that the deadline to submit proposals is November 1; he said this is an
opportunity to discuss the process, the staff-initiated items, privately initiated amendments once they are
received, and to open the floor for any Council-initiated items. Senior Planner Basinger went through the
proposed 2013 docket, mentioned that staff met with several people to discuss privately initiated map
amendments but no formal amendment proposals have been brought forth to date, although he said he
anticipates some will be submitted just prior to the deadline. After brief discussion on the process and
the proposed docket, it was noted this will come again before Council prior to the November 1 deadline.
3. Community Development Block Grant(CDBG)Report - Scott Kuhta, Steve Worley
Planning Manager Kuhta discussed the background and history of the annual Community Development
Block Grant program,that we will be under the consortium for at least the next two years, and as such we
are entitled to a portion of the funds the County receives, with an agreed upon 20% pass through; he said
projects must meet the objectives of the consolidated plan with infrastructure as a high priority; and he
mentioned the three proposed projects, which projects he stated, are listed in the adopted Pavement
Management Program. Mr. Kuhta also noted on the accompanying map the low and moderate-income
Council Study Session Minutes 10-02-12 Page 1 of 2
Approved by Council: 10-23-12
areas, which is where the projects must be located;he said this program primarily serves residential and is
not intended for commercial. There followed brief discussion about extending sewer into the north
Barker area along with the idea of entering into a late developer's agreement. After brief discussion,Mr.
Kuhta asked if Council had comments on the priority of the projects, and Councilnlember Wick said he
prefers the street preservation as the higher priority. Mr. Kuhta mentioned that a public hearing has been
scheduled for the October 23, 2012 council meeting, to give citizens an opportunity to comment on the
projects. •
4. Pavement Preservation Plan—Eric Guth
Public Works Director Guth brought Council's attention to the attached list of"Summary of Pavement
Preservation Projects for 2013." Director Guth said that the pavement management plan is a good budget
tool to help give priorities, but that data, along with assumptions and calculations on prioritizing street
conditions, was collected in 2010 and projected out over five to six years. Mr, Guth said staff visually
inspected the projects, and that they agree with many but not all. Further, Mr. Guth said that this is a
preliminary list based on the original pavement plan recommendations, and that he normally looks at
additional testing to help determine the pavement needs for the roads. Director Guth said concerning the
list of projects,that the last two columns of the sheet are just for illustration. Mr. Guth said to prolong the
life of the pavements and lessen the overall fiscal impact, the goal is to look at maintenance first. There
was some discussion about doing core samples and various types of road stresses, along with mention of
possible future grant funding some of the projects, with City Manager Jackson explaining that there will
be benefit to having this "first cut" of projects included into the budget, and that we should know well in
advance of next spring about grants, and if we find that grants will impact this list, we can have additional
discussions with Council. There was also brief discussion about chip sealing and crack sealing. Mr.
Jackson added that we do not have funds to complete all the projects in the first three categories and
Director Guth added that he purposely put in extra projects in order to have a back-up list. Director Guth
stated that he is working to get information for another update during the latter part of the year. In
summary, City Manager Jackson said there are two separate functions: one is scanning roads to collect
data, and then have a separate consultant put that together into a report, adding that the last time that
process took over a year. Councilmember Woodard mentioned Projects #40 and 41 and said taking care
of those sections would make a huge difference in those areas.Mr. Guth said he will check into that.
5.Advance Agenda—Mayor Towey There were no suggested items to add to the advance agenda.
6. Information Only items of (1) Finance Monthly Report; (b) Sprague/Sullivan ITS Project; and (c)
Sullivan Road Pedestrian Bridge were for information only and were not discussed or reported.
7. Council Check-in—Mayor Towey
Mayor Towey proposed to cancel the October 16 meeting, and said even without that meeting, there
would still be four meetings in October, There were no objections.
8. City Manager Comments—Mike Jackson
City Manager Jackson mentioned that the City of Liberty Lake passed a speed limit change on Appleway;
that our City Engineer looked at that road's portion within our City Iimits and feels the speed is an
appropriate transition and there is no need for us to increase the speed.
There being no further business, it was moved by Deputy Mayor Schimmels, seconded and unanimously
agreed to adjourn. The meeting adjourned at 6:56 p.m.
AT 1 Th e mas E.Towey,Mayor
ig
luistine Bainbridge, City Clerk
Council Study Session Minutes 10-02-12 Page 2 of 2
Approved by Council: 10-23-12