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2012, 10-30-Study Session AGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday,October 30,2012 6:00 p.m. CITY HALL COUNCIL CHAMBERS 11707 East Sprague Avenue,First Floor (Please Silence Your Cell Phones During the Meeting) DISCUSSION LEADER SUBJECT/ACTIVITY GOAL ROLL CALL ACTION ITEMS: 1. Mark Calhoun Second Reading Proposed Ordinance 12-024 Approve Ordinance Adopting 2013 Budget [public comment] 2. Mark Calhoun Second Reading Proposed Ordinance 12-025 Approve Ordinance Amending 2012 Budget [public comment] 3. Cary Driskell Proposed Resolution 12-006,Planning Approve Resolution Commission Rules of Procedure [public comment] ----------------------------------------------------------------------------------------------------------------------------------- NON-ACTION ITEMS: 4. Lori Barlow Draft Environment Designations, Shoreline Discussion/Information Master Plan 5. Inga Note I-90/Wayfinding Signage Project Discussion/Information 6. Eric Guth Snow Removal Plan Discussion/Information 7. Carolbelle Branch Ten Year Anniversary Update Discussion/Information 8. Mayor Towey Advance Agenda Discussion/Information 9. Information Only (will not be discussed or reported): (a) University Road Overpass Study; (b)Finance Monthly Report,� (c)Admin Quarterly Report,� (d)Parks &Recreation Quarterly Report 10. Mayor Towey Council Check-in Discussion/Information 1 L Mike Jackson City Manager Comments Discussion/Information ADJOURN Note: Unless otherwise noted above,there will be no public comments at Council Study Sessions. However,Council always reserves the right to request information from the public and staff as appropriate. During meetings held by the City of Spokane Valley Council,the Council reserves the rig�t to take"action"on any item listed or subsequently added to the agenda. The term"action"means to deliberate,discuss,review,consider,evaluate, or make a collective positive or negative decision. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical,hearing,or other impairments,please contact the City Clerk at(509)921-1000 as soon as possible so that arrangements may be made. Study Session Agenda,Oct 30,2012 Page 1 of 1 ClTY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 30, 2012 Department Directar Approval: � Check all that apply ❑ consent ❑ oEd business ❑ new�usiness ❑ public hearing ❑ information ❑ admin, report � pending legislation ❑ executive session AGENDA I�EM �'ITLE: Second Reading of Ordinance #12-024 Adopting the 2013 Budget, GOVERNlNG LEGISLATfON: State budget law. PREVIOUS COUNCIL ACTION TAKEN; To date khe Council has heard presentakions on the 2013 Budget on eight previous occasions including khree �ublic hearings. At our last mee�ing on October 9, 2012, the Council advanced Ordinance #12-024 adopting the 2013 Budget to a secor�d reading. In the first reading of Ordinance #12-024 the Counci[ voted to amend the Ordinance to: • eliminate Fund #313 — Sullivan Street Bridge Fund, • eliminate Fund #314 — Park Qevelopment Fund, • eliminate Fund #315 - Capital Reserve Fund, • rename Fund #312 from Sullivan Street Bridge Fund to Capital Reserve Fund, • change the a�propriation in Fund #001 -- General Fund to reflect the nonrecurring expenditure transfer of $7,826,207 from khe four new funds 312, 313, 314 and 315 to the entire amounk being transferred ko Fund #312 — Capital Reserve Fund, During the firsk reading of Ordinance #12-024 we failed to consider khat Fund #310 -- Civic Facilikies Capita! Projects Fund had an appro�riation of $499,623 that was a transfer to Fund #314 — Park Development Fund. By eliminating Fund #314 the transfer from Fund #310 was invalidated. In this final version of the 2013 Budget and in Ordinance #12-024 we have eliminated the kransfer. BACKGROUND; �his marks khe ninth occasion where the Council has discussed the 2013 Budget. The 2013 Budgek development calendar of Council meetings on this topic follows: • June 12 Council budget workshop • August 14 Admin report; Estimated 2013 revenues and expenditures • August 28 Public hearinq #1 on 2013 revenues and expenditures • September 11 City Manager's presentation of preliminary 2013 Budget • September 18 Follow-up discussion on City Manager �resentat�on • September 25 Public hearina #2 on 2013 Budget • October 9 Pu�lic hearing #3 on 2013 Budget • Octo�er 9 First reading on ordinance adopking the 2013 Budget • Octa�er 30 Second reading on ordinance adopting the 2013 Budget 11SV-FS2lUserslmcalhounlBudgefs120�31RCAs and Infros and Pavr Pnf presentations12012 10 3012012 10 30 RCA Ord 12-024 2nd read on 2013 Budget.docx 2013 Budqet Hi_ hliahts Include: • Total appropria�ions across aIl City Funds of $63,570,333 including $11,028,866 in capital expenditures. • Budgets will be adopted across 23 separate funds. • Change the title of Fund #311 from "Street Capi�al Improvements 2011�" to "Pavement preservation°, • One new Fund #312 — Capital Reserve Fund • The fuil time equivalenk empEoyee (FTE} count will decrease by 2.0 employees from 87.25 �n 2012 to 85,25 in 2013, • The budget includes $2,054,141 in appropriations for pavement preservation including $855,857 in the General Fund and $1,198,284 in Pavement Preservation Fund #311. Pertaininq specificallv to khe General Fund; • Tota1 estimated revenues of $35,124,700—all of which are considered recurring, incauding: o $10,943,700 in property taxes (which include property taxes on new construction but DOES NOT include the 1% increase allowed by State law. o $17,130,000 in total sales tax collections including $15,100,000 in general sales tax. • Total appropriations of $42,967,741 inc�uding: o $35,091,534 in recurring expenditures o $7,876,207 in nonrecurring expenditures, comprised of: ■ A $50,000 transfer to Fund #309 for park capital projects. ■ A $7,826,207 transfer to Fund #312-Capital Reserve Fund that will be used to accumulate resources for: • the replacement of a portion of the Sullivan Street Bridge, • the acquisition or construction of a City Hall building, and • the development of a joint library and City park site. • Recurring revenues exceed recurring expenditures by $33,166. • The total of 2013 recurring and nonrecurring expenditures exceeds total revenues by $7,843,041. This is entirely due to the one-time transfer of $7.8 million in General Fund reserves to other funds for future construction related projects. • The projected General Fund fund balance at the end of 2013 is anticipated to be $17,787,567 or 50.69% of recurring expenditures. ILSV-FS21UserslmcalhounlBudgels420131f2CAs and lnfros and Pwr Pnt presenfations42012 10 30120i2 10 30 RCA Ord 12-024 2nd read on 2013 Budget.docx The Cit 's 2013 Bud et is ado ted at a fund level as follows: Estimated Estirnated Beginning Ending Fund Total Fund Tftle Balance Revenues Sources propriations Balance � � � � Od1 General Fund $25,630,608 $35,124,700 $60,755,308 $42,967,741 $�i7,787,567 101 5treet�und 1,96�,271 4,766,100 6,727,371 4,903,999 1,823,372 103 Pat�s&7rails Fund 64,084 7,800 71,884 4 � 71,884 105 HotellhAoiel Fund 118,432 460,500 578,932 460,500 I 118,432 124 CenterP�ace Operating Reserve Fund 351,487 500 351,987 0 I 351,987 121 Service Level Stabll"¢ation Fund 5,442,428 7,000 5,449,428 0 � 5,449,428 122 Winler Weaiher Reserve Fund 502,705 700 503,405 0 503,q45 123 City Facllities Repair&Replacemeni 2,443,848 1,600 2,405,448 616,284 1,789,164 204 aebt Senrice�TGO 03 4 623,423 623,023 623,023 I 0 341 Capital Projects Fund 791,193 500,500 1,291,693 985,355 306,338 342�Special Capilal Projects 566,593 501,000 1,067,593 864,431 207,162 303 Street Capilal Projects 162,6A6 7,957,725 8,120,371 7,957,725 'f62,646 304 N�rabeau ProJects Fund 0 0 0 0 � 0 307 Capital Granfs Fund 147 0 147 0 I 147 309�parks Capital ProJects Fund 341,351 50,000 391,151 50,006� 341,�f51 3141Civic Facilities Capital Projects Fund 1,743,671 0 1,743,671 0 1,743,671 311 Pavesnent Preservation Fund 2,241 1,198,284 1,200,485 1,198,284 2,24i 312 Capiial Reser�e Fund 4 7,826,247 7,826,207 0 � 7,826,207 402 StormwaterManagemenf 2,137,886 2,001,800 4,139,686 2,077,999 2,0&1,695 443!Aqui�e�Protection Area 415,037 501,000 916,037 500,400 � 416,037 507 Equipment Rental&Replacement Fund 1,032,335 178,744 1,211,079 50,004 1,161,079 502 Risk Nlanagesnent Fund 30,590 , 319,000 , 349,590 , 319,000 � 30,590 7otal of all Funds � �43,698,313 , �'a62,02&,183 , �105,724,496 , $63,574,333 I pq2,154,163 , � OPTIONS; State law requires the Ciky ko adapt a budget prior to December 31. Counci! may adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTIOfV: Move to approve Ordinance #12-024 adopting the 2013 Budget. BUDGETIFINANCIAL IMPACTS: Adoption of Ordinance #12-024 concludes ihe 2013 Budget development process and establishes the final budget including estimated revenues and appropriations. STAFF CONTACT; Mark Calhoun, Finance Director ATTACHMENTS; • Ordinance#12-024 • History of CPI and Soc�al Security increases • 2010, 2011 and 2012 CPI information • 2013 Budget 1iSV-FS21UserslmcalhounlBudget5120931RCA5 end Intros and Pavr Pnt pre5enfatron512092 90 3012012 10 30 RCA Ord 12-024 2nd read on 2013 Budget.docx ��SV-FS2�Users�mcalhaun�Sudgets�CPl histary History of CPI as Published by the Bureau of Labor Statistics 10/16/2012 and Social Security COLAs for the years 2001 through 2013 July to July- U.S. City Average Year CP�-U CPI-W Social Security CPI Increase; For calendar year 2013 1.7 2012 1.4 1.3 For calendar year 2012 3.6 2011 3.6 4.1 For calendar year 2011 0.0 2a1a 1.2 1.6 For calendar year 2010 0,0 2009 -2.1 -2.7 For calendar year 2009 5.8 2008 5.6 6,2 For calendar year 2008 2.3 2007 2.4 2.3 For calendar year 2007 3.3 2006 �4.1 A.3 For calendar year 2006 �4.1 2005 3.2 3.3 For calendar year 2005 2.7 2004 3.0 3.0 For calendar year 2004 2.1 2003 2.1 2,Q For calendar year 2003 1.4 zaaz 1.5 1.3 For calendar year 2002 2.6 2001 2,7 2.6 For calendar year 2001 3.5 a�erage 2.3917 2.4417 average 2.5A62 According to the Bureau of La6or Statistics CPI-U =All Urban Consumers The CPI-U measures consumer inflatian for all U.S. residents of urban areas, which accounts for about 87% of the U.S. population. CPI-W= Urban Wa�e Earners and Clerical Workers The CPI-W measures consumer price inflation for a subset of the CPI-U population: residents of ubran areas who li�e in households that: receive more than half of their income from clerical or wage occupations, and ha�e one earner employed for at least 37 weeks during the previous 12 months. The CPI-W co�ers about 32 percent of the U,S. population. The CPI-U is the most commonly used index because it has the broadest population coverage, Howe�er, the CPI-W is used sometimes to make cost-of-li�ing adjustments for labor contracts. **Social security increase for 2013 is based u�on the change in the CPI-W, comparing September 2012 to Se�tember 2011, CPI com� ��SV-F52�Users�mcalhoun�Budgets�CPl history CPI as Published by the Bureau of Labor Statistics 10/16/2012 Comparing Change from 2010 to 2011 U.S. City Average CPI-U CPf-W January 2010 to January 2011 1.6 1.8 February 2010 to February 2011 2.1 2.3 March 2010 to March 2011 2.7 3.0 April 2010 to April 2011 3.2 3.6 May 201Q to May 2011 3.6 4.1 June 201Q to June 2011 3.6 4.1 July 2010 to July 2011 3.6 4.1 August 2010 to August 2011 3.8 4.3 September 2010 to September 2011 3,9 4.4 October 2010 to October 2011 3.5 3.9 November 2010 to November 2011 3.4 3.8 December 2010 to December 2011 3.0 3.2 - -- January 2011 to January 2012 2.9 3.1 February 2011 to February 2012 2.9 3.1 March 2011 to March 2012 2.7 2.9 April 2011 to April 2012 2.3 2.4 May 2011 to May 2Q12 1,7 1.6 June 2011 to June 2Q12 1.7 1.6 July 2011 to July 2012 1.4 1.3 August 2011 to August 2012 1.7 1.7 September 2011 to September 2012 2.0 2.0 CPI DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 12-024 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2013 THROUGH DECEMBER 31, 2013; APPROPRIATING FUNDS; CREATING NEW FUNDS: 312-CAPITAL RESERVE; RENAMING FUNDS: 311-PAVEMENT PRESERVATION; ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS RELATING THERETO. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least sixty (60) days before the beginning of the City fiscal year beginning January 1, 2013 and ending December 31, 2013; and WHEREAS, the City Manager in consultation with the Finance Director and Department Heads has prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS, notice was posted and published for public hearings held on August 28, September 25 and October 9, 2012. The City Council met and received public comment in the City Council Chambers during each public hearing; and WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk; and three public hearings on the budget were conducted following proper notice; and WHEREAS, the City Council desires to adopt the 2013 budget, including all allowances, and an appropriation for each fund; and WHEREAS, the City of Spokane Valley property tax levy in 2012 for collection in 2013, will be $10,818,717, which represents a 0% increase in the 2013 levy. This levy is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any annexations that have occurred, and refunds made. NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2013 Bud�et. The budget for the City of Spokane Valley for the year 2013 is adopted at the fund level. The �nal budget for 2013 is attached hereto and by this reference is incorporated herein pursuant to RCW 35A33.075. For summary purposes, the total estimated appropriations for each separate fund plus the aggregate total for all such funds is set forth as follows: Itein 1 ordinance 12-024 adopting 2013 budget Page 1 of 3 DRAFT Estimated Estimated Beginning Ending Fund Total Fund Title Balance Revenues Sources Appropriations Balance 001 General Fund $25,630,608 $35,124,700 $60,755,308 $42,967,741 $17,787,567 101 Street Fund 1,961,271 4,766,100 6,727,371 4,903,999 1,823,372 103 Paths&Trails Fund 64,084 7,800 71,884 0 71,884 105 Hotel/Nbtel Fund 118,432 460,500 578,932 460,500 118,432 120 CenterPlace Operating Reserve Fund 351,487 500 351,987 0 351,987 121 Service Level Stabilization Fund 5,442,428 7,000 5,449,428 0 5,449,428 122 Winter Weather Reserve Fund 502,705 700 503,405 0 503,405 123 City Facilities Repair&Replacement 2,403,848 1,600 2,405,448 616,284 1,789,164 204 Debt Service LTGO 03 0 623,023 623,023 623,023 0 301 Capifal Projects Fund 791,193 500,500 1,291,693 985,355 306,338 302 Special Capital Projects 566,593 501,000 1,067,593 860,431 207,162 303 Street Capital Projects 162,646 7,957,725 8,120,371 7,957,725 162,646 304 NBrabeau Projects Fund 0 0 0 0 0 307 Capital Grants Fund 147 0 147 0 147 309 Parks Capital Projects Fund 341,151 50,000 391,151 50,000 341,151 310 Civic Facilities Capital Projects Fund 1,743,671 0 1,743,671 0 1,743,671 311 Pavement Preservation Fund 2,201 1,198,284 1,200,485 1,198,284 2,201 312 Capital Reserve Fund 0 7,826,207 7,826,207 0 7,826,207 402 Stormwater Management 2,137,886 2,001,800 4,139,686 2,077,991 2,061,695 403 Aquifer Protection Area 415,037 501,000 916,037 500,000 416,037 501 Equipmenf Renfal&Replacement Fund 1,032,335 178,744 1,211,079 50,000 1,161,079 502 Risk Management Fund 30,590 319,000 349,590 319,000 30,590 Total ofall Funds $43,698,313 $62,026,183 $105,724,496 $63,570,333 $42,154,163 The total balance of all funds appropriated for 2013 is $63,570,333. Section 2. Creatin� Fund 312. There is hereby created Fund 312 Capital Reserve Fund which will be used to accumulate resources for the replacement of a portion of the Sullivan Street Bridge, the acquisition or construction of a City Hall building, and the development of a joint library and City park site. Section 3. Renamin� Fund 3ll. Fund 3ll, entitled "Street Capital Improvement 20ll+" is hereby renamed"Pavement Preservation Fund." Section 4. Transmittal of Bud�et. A complete copy of the budget as adopted, together with a copy of this Ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Of�ce of the State Auditor and to the Association of Washington Cities. Section 5. Severabilitv. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 6. Effective Date. This Ordinance shall be in full force and effect�ve days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of October 2012. Itein 1 ordinance 12-024 adopting 2013 budget Page 2 of 3 DRAFT Thomas E. Towey, Mayor ATTEST: Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Itein 1 ordinance 12-024 adopting 2013 budget Page 3 of 3 City of Spokane Valley e , � .�� - � , � . _ - _ _. -_ _ _ :�.�..��:i,: _ �.-e-� ��` �► .�'i, '�� , �-. , , � � � � i �; � .i �� f � ., � �� . r �� , �� . �� ` � '�� --�"� F �� . -' � '`` �"� "' i �� r: `' �V4lE�'. �' ' ,- � ;,r y ��, -� � - �- _��' �° .-� �y i _ � f . - _ s1 .a. ��. I'I . { . , f . � 1 •'_Y . . ��i'�se..l �. � . . : . •- . � �`-"r. • ' � � I "_ • -i:'- r�4 � ' _ -.. . �.. " - - i, • •.� - _ ��G'+P Pl�� I �. � �i S _ - _ - . y - � . .- .,. _ " .._ Spiitcan� � �- - ,-. � � � „��U�lley• �. �� s � ��"--- ;, ,..,�. „1��;� '�=��rr ?�� .�I ��y of �. f I � � � '�:' �� _�, � '� . VQ�.� �� . : � . � , � �ooa.�o�� _ _ _ __ _ . __ _ �°i :� �� _� �_ _ _ ,_.�,_ _ > � � _=�=' _ � � ' � ' �� i�� 1 , � � l i � �, � i � �� l� ,� � , �� 14�cnual�ud et r�` � �� ; � , � ,� , �� Fo�° the Fiscal Yea�° � �� 1, l3 t �°o ece e�° 31, 2 13 `� , �� ' � ; �- City Hall �� 11707 E. Sprague Avenue � � �1 � Spokane Valley, WA 99206 � � �, Website: www.spokanevalley.org „� � Phone: (509) 921-1000 �� "A community of opportuniry where individuals and families can grow and play,and businesses will ''� �, ��.; flourish and prosper." �� `� �� : �� _ _ � � � �� %��~-�° � � ��,.P-.N: ; ,�,� �� ,�. �, � , ` Tc�l�le af Co��ents �ity of Sl�oka�e Valley, tiVA Spokane County January 1,2013 through December 31,2013 Council members City Manager's Budget Message.................................................................................................................. 1 Finance Director's Message-About the 2013 Budget and Budget Development Process..........................7 BudgetSummary...................................................................................................................................19-31 Revenuesby Type..................................................................................................................................32-37 ExpenditureSummai•y ...........................................................................................................................38-40 #001-General Fund-Expenditures by Department by Type......................................................................41 CityCouncil.........................................................................................................................................42 CityManager........................................................................................................................................44 PublicSafety.........................................................................................................................................46 DeputyCity Manager...........................................................................................................................49 Finance.................................................................................................................................................50 HumanResources.................................................................................................................................51 PublicWorks........................................................................................................................................52 CommunityDevelopment....................................................................................................................53 Parks &Recreation...............................................................................................................................57 GeneralGovernment............................................................................................................................62 Special Revenue Funds #101 -Street Fund................................................................................................................................64 #103 -Trails&Paths Fund..................................................................................................................65 #105 -Hotel/Motel Tax Fund.............................................................................................................65 #120 -Center Place Operating Reserve Fund......................................................................................66 #121 -Service Level Stabilization Reserve Fund ................................................................................66 #122-Winter Weather Reserve Fund..................................................................................................67 #123 -Civic Facility Replacement Fund..............................................................................................67 Debt Service Funds #204 -Limited Tax General Obligation(LTGO)Fund........................................................................68 Citv of Sbokane Valley 2013 Bud�et Capital Projects Funds #301 -Capital Projects Fund................................................................................................................69 #302-Special Capital Projects Fund...................................................................................................70 #303 -Street Capital Projects Fund......................................................................................................71 #304-Mirabeau Point Capital Projects Fund......................................................................................72 #307-Capital Grants Fund..................................................................................................................73 #308 -Barker Bridge Fund...................................................................................................................73 #309-Parks Capital Grants Fund........................................................................................................74 #310-Civic Facilities Capital Projects Fund.......................................................................................75 #311 -Pavement Preservation Fund.....................................................................................................76 #312—Capital Reserve Fund...............................................................................................................78 Enterprise Funds #402-Stormwater Management Fund.................................................................................................79 #403 -Aquifer Protection Area Fund...................................................................................................80 Internal Service Funds #501 -Equipment Rental&Replacement Fund...................................................................................81 #502 -Risk Management Fund............................................................................................................82 Total of Capital Expenditures for 2013.......................................................................................................83 FTE Count by Year—2009 through 2013...................................................................................................84 WorkForce Comparison.............................................................................................................................85 Appendix A,Employee Position Classification and Salary Schedule........................................................86 Glossaryof Budget Terms..........................................................................................................................87 . f:` . . ,. � -, � . C 4 ". � � . :. C. <i !}yi<}e;•�.�r t>�.C.�,.�;,f,,`. e t�>�,�'<i<:'�. .. �' . _ f:t;- , � '.'' . . . � . , r.�.� .•r`.t, t, �,, �y � � � � � � � � � � � + � � � � � ;--� : i � � „� u...{� � � �. � � � ' � � '�`..a_'�! � � L�� $ � ; � — :�� ,� d' — ' ;i ; � � � � � � City Council Members e � �> � c: 4 Thomas Towey, Mayor � v Position#7 � � Gary Schimmels, Deputy Mayor � � Position#4 �` �. � � �; Brenda Grassel Dean Grafos � � Position#1 Position#2 � 4 � G � �, Arne Woodard Chuck Hafner � � Position#3 Position#5 � � � � � � Bin Wick �' �. Position#6 � �; Staff � � � � Mike Jackson, City Manager � � c� �� o � Vacant, Deputy City Manager � �: � �� Mark Calhoun, Finance Director � �>• � �;. �� `� John Hohman, Community Development Director � �;. ,; �^ �> Mike Stone, Parks & Recreation Director � �, �,. S�" tiW �� Eric Guth, Public Works Director P' �-> 4,, s. <> Cary Driskell, City Attorney � {� �,• „ �_. .y. G Christine Bainbridge, City Clerk �; � � � � � � ��i��►��a��m��a��♦ Q��8��Q��B��4�� a��6��4�� ♦ � � � � � � � � � � � � � ♦ � ♦ 0 ♦ � 4 ♦ � � ♦ ♦ � ♦ � � � � - � � � � ♦ � ♦ � � � � ♦ ♦ ♦ � � ♦ � i � � � � ♦ ♦ � � ♦ � � � � ♦ � � � � � � ♦ ♦ � � ♦ � � ♦ � � � ♦ ♦ _ � ♦ ♦ � � � � � ♦ � � � ♦ � ` � � � , � � . _ � � � � � � � ♦ � � � � � � � � � � � � � � � � � � � � � � � � b 9 � � � � � � � � � � � ��4�d9��0�0��@8��i9��4��6��4�-a��4��4 v�-�� .�� CC'FY Or �' `"'.";�1 � �k��.� � �.�..1+� T� � Ctty Maizage��'s Bai�Tge!Mess�rge 2013 Annual Budge! Dea�� Citizens, Mrryoi� and City Coar��ci!of Spolrane Vr�lley: I a�ii pleased to present the attached 2013 proposed budget for the City of Spokane Valley. In a continuiiig trend of Iocal and national economic cliallenge, the City of Spokane Valley remains strong and continues to benefit fi�oni a history of prudent fiiiancial decisions since our 2003 incorporation. Carefiil budgeting and restrained spending leaves us aLiiost unic�ue aiiiong cities in providing a balanced budget aiid a substantial ending fiind balance. During this past year we have heard and read stories of Cities such as Stockton and San Bernardiiio, Califoriiia going baiilcrupt.Dozens if not hundreds of Cities face drastic budget reductions and uncertain fiitures. Tlie City of Spokane Valley is in sound financial condition. In fact, Spokaue Valley is a stellar example of how a City can fiinction efficiently and economically wliile pi•oviding key sei•vices to tlie colnmunity. Otu�employee count and personnel expenses ai•e aiuoiig the lo��est(if not the lowest) iii the nation. ' To ensui•e continued fiiiancial stability it is inipet•ative tliat tlie City keep its recw�ring expenses iii check. To do this, we must continue to limit our spending to matcli our annual revenues. To meet this objective, the City has incrementally reduced recurring expenses over the past tlu�ee years aiid kept oui•�nding Fuiid Balaiice iirtact. There is aii iiiiportant exception to the spending liiuitations. Iii 2012, the City initiated spending of general fund, special fuiid ancl capital project fiuid reveiiues and reserves for the sole purpose of aiding street preservation. Tn 2012 and agaiii in 2013 otu citizens��ill see an aggressive pi•ogram of repaviiig our roadways. Some may question paving roads that"don't look so bad." The trudi is tlie best tiiiie to repave is before a road detei•iorates to the poiiit tliat fiill reconstruction is necessary. Full reconstruction can cost substantially niore than pavenient preservation sucli as crack sealing or griiiding and repaving. That is wliy the City of Spokaiie Valley has coiiiiuitted critical finaiicial resources to preservation of our traiisportation infi•astructure. 1 i li iscr�t 1�ot�cies 'l lie Fiscal Policies aclopted Uy tlie City Cot�ncil are an iiiiport�nt eleinent in the lo��g ra�i�e biidget��iew.Tliese policies,compi•ised of Finaticial Matiage�iient,Fin�ncial Objectives and Couimitment,a��ro��i•iately dictate#11at if tlie econouiic conditions deteriorate moi•e tliau atiticipate�l,fi►tt�re budget reciuctions ii3ay Ue triggerecl.Tiie ct►rrent budget foi•ecast gives�►s hope tliese fi►ture reductioiis or sei•vice cuts will not Ue necessai•y ancl elected o�cials aiid staff rernaiu ! coiiunitted to e�isuriug tliat sei•vice ievels are coinniensurate witli the revenue sources ciu•�•ently ; i�i�lace. As iioted with few exce�tio�is foi� iion-recii��riug expenses, we liave not tapped into reserves to ; balaiice otu•general fii�id. Dtii�itig eacli bttdget cycle,tlie City will review the i'esei•Ye balaiice anci ' cietermine if additional budget cnts are iieeded. i , Tiita�icial MRnagement—Tlie City pi•oposes to: ; 1. Maintain basic service levels witli redi�ced resources I 2. Mininiize persoruiel costs/overlieati by coutiiittiiig to coiitract foi•many services 3. Continue tlie b-yeai•Business Plan pi•ocess 4. Levera�e Cit��fuizds witli graiit oppoi�hinities 5. Miiiitnize City debt witli a pay as you go philosopliy � Tlie State of Washingtoii sets tlie niaxiniuni level of allowable debt foi� cities baseci on �ssessed value of propei�ty. The City of Spokane Valley ciir�•eiitly 1it111ZCS 011l� 1.49%u of its total allowable deUt capacity, aiid nlore impoi�taiitly, only 7.4b°lo of iion-voted bonti capacity. Tliis is extre�nely low debt. I'inxiacis�l Objective�-Tlie City's finalicial objectives are: 1. Maintain a minimun�Geiieral Fiuid Eiiding Balance of 50%of i•evenues. � The Ciry c�t� nieet tliis objective aiid tittiisfet• fiui�ls to Capital Reserves Rs follows: $7,826,207 to Fu�3d#312 Capital Reserve Funcl 2. If iiecessary, ntilize tlie Seri�ice Level Stabilization Reserve Fiuiti ($5,4 millionj to maintain ending fiuid balaiice nliniiiiu�n. 3. Service Level Stabilizatioii Reserve Funcl�vill iiot reduce below $3.24 niillio�i (60°lu of$5.4 millionj. 4. Pro}�erty tax assessnient will reinain the s�me as 2012, aiid the City will foi•ego the 1% aiun�al iiicrease�llowable Uy RCW 84.52A50. We anticipate this will result in a levy of$10,943,700 for 2013. The 1%i�icrease ca�city wili Ue banked for firhue use as provided by iaw. Co�uinitmeitt—BS� committing to these objectives, the City will ensure financial sustainability well iiito the firture.The City caii achieve tliis by: • Holding 2013 recurriug expenses to a nittximwii 1°lo increase over 2012. � � z 4 i i Notably, tliis o�ijective was achieved prior to addiiig a Pavemeiit Presei�vation elenieiit to tlie buciget. See followiiig section Btrrlget Higlrliglrts — Ne►t� Paverr�eaat Pa•eservrstion Fi�aacl fol•adciitional explan�tion, � Co��uiiit to the Paveineut Preservation Fuiid for a perio�l of 4 years (2013- 2a 16) i. At wliich tiiiie, nieastu•e a�id �ssess tlie inipact to tlie Overall Condition Iiidex of City �avement aiid detertniiie necessary modifications to ; Pavei�ieirt Preservation Fuiid. ii. Li tlie event that �iinual revem�es exceed aiuival ex�eiidittiies dut�in� tiie ' four year period, consider aciciitioiial allocatioii to P�veinent Presei'VAtlflll F��a. I3r�rlgef I�i�l�li�lt�s Tlie 2013 Buclget recogni�es the ecoiioinic i•ealities of oirr tin�es �n�i tlie necessity to contint�e #o operate withiii o��r financial ineans. At the saine time,aiid for tlie fii•s#time in the Gity's budget liistoiy, the 2a13 Budget establislies � Paveinent Preservation Fi�nd vvlieai coiiibiiied witli paveinent pi•esei•vation expenditui•es in tlie Geiier�l Fund will rest�lt iii $2,054,141 €or this pi•ogram. Neiv Prrve»tent Prese��vrrt�o�t Ft��t�l: Tlie 20i2 Budget establisliecl Pavenieut Pieservatioii �unt1 #311 �vitli projected expenditures of$1,198,2$4 for 2013. Iii additioii, $8��,857 will be expended fi•om tlie Geiie�'A� Fll11C� �Ol� P�veit�eiit Pi•eservation resttlting iii a total 1.24% increase in Ge�ieral Fuiid Recurriiig Expeiidihu•es, Additioual transfers to Pavement Preseivatioai incli�de $282,a00 froni tlie Stree# Fttnd, $616,284 fi•oin tlie Civic Facilities I�.eplacemeiit Flind, $i�0,000 fi�oin Ca�ital P��ojects Fund ancl $1�a,�00 froiii S�ecial Ca�ital Pi•ojeets Fuiid. Most of these transfei•s are projec#ed to be siistainable for tlie foreseeaUle fiiture. However, tlie transfer fi•oiii the Civic F�cilities Replacenient funcl is not stistaivaUle a�id can occui� foi� foiu� }�ears (iiicludiiig 2013) until the l�alance of $2,403,848 is depleted. Pavemeiit preservation is seen as a much moie inuuediate ailci critical neecl than tlie �otential fiiture re�Iacement of CenterPlace or tlie V�lley Police Preciiict. �trrlget I�e�lt�ct�vns: Before Pa��emeiit Preservation is factorecl in, tlie 2013 Geiieral Fiind biidget actually rlecre�rserl by 1.22% as coinpared to 2412. in fact, the 2013 Pro��sed Budget �rior to adding Pavemeiit Preservation ��vas $5$9,409 or 1.7% less thaii the 2D11 Budget. Tliis deserves recognition, We are spending i less and main#ainiii� siinilar sei��ice levels (including no reduction in law enforceinent)citiring a period of about 2.1%inflatioii, St�rf��:g Levels: Staffiug levels were redt�ced by 8.5 full-tiiiie ancl 2 teiiil��raiy uiifilled positions in 2011. For 2012 we remaiiied at tliis same ��educed level, 3 ; I operating a city of 90,550� residents ��itli a staff of 87.25 einployees. In 2013 we will reciuce an aciditioiial 2.0 eniployees. Eveii #akiiig itito consicleration that we con#ract for�olice sei•vices anc� are servec�by Fire Districts and a Libi�ary Disti�ict, we ai•e operating substantially below the iioriiial em�loyee cotiiit for a i�iajoi•city : at a stit�stantially recit�ced cost. S�okane Valley persoiuiel costs are approxiiii�tely � 20% of tlie total Geiiei�al Fund Bt�dget. Compar�ble cities ancl counties typic�lly fitnd �ersorinel costs at abaut 60% to 70% of their General Fund Budget (af�er flC��l1St111�T f01�police, fire aiid libi•ary personnel, wliicli tlie City of Spok�ne Valley contracts). Spok�ne Valley staff levels �re about 1 ein�loyee foi• every 1,d59 citizei�s. Other cities coiiipared range fi�oiii 1 eiiiployee to every 163 citizeiis to 1 einployee for evet�y 491 citizeiis: While the sur��ey is not scientific, tlie low com�arable personiiel costs coupled witli the low eiiiployee pei• citizeii ratio indicates the City of Spokane Valley is oper�tiiig �t � very low and effective : staffiiig level. 11lo�le��r�te G�v�vtlt i�t Ctr��re�tt Operrrtio�trrl Ex�errses: Itivesting in tlie essenti�l care sei•vices identifieci by the Coui�cil and con7munity creates baseliile costs. Siniilac to tlie trend in inost jttrisdictioi�s, costs aiici dem�nds for sei•vice �re growiiig wliile tax reventtes ace decie�sing. Qttality service delivery rec�uii•es oiigoing investiaient in basic cal�acity to pi•ovide efficieiit operations.Moderate as it may l�e, operation�l ex�enses caiinot contintie to inci•�ase ciucing declining or flat revenue. Tfie City caii eitliei•subsidize opei•ation�l expeiises with reserves, or iiusbflnd their reserves �nd niake additioiial btaclget reductioiis. Public Snfety Costs: Iii 2d13,tlie Police, Co�irt and Jail related sei•vices pt•oposed btidget is $22,�39,200 —a�i a�nount equal to Zfl2% of Anticipatecl pruperty t�x collectio�rs (a�10,943,700} fur tlie entire yeai•. Council lias xnade a cottiniitnient not to rec�ttce public safety service levels aud associated costs in p 2013. , � Cltcrlleytges: Ptrve�tterit Preservr�tio�t:Fully fiuiding our Sti��et Preservatioii needs inust be �alanced witlx otlier pzioi•ities therefore future revenue sources will be rec�uired. The City will update the Preservation Plau in 2013. Grn�rts rvrrl Decli�ri�rg Mrrtclri�rg Frrrrds: City staff actively� pursties fiinding cominitments fi�om otlier soucces to lielp pay the cost of iieeded capital iuiproveiiients—roads, �ridges and parks—th�t be�iefit#lie conimi�nity. The 2012 capital coiistructioii progt•aiii totaled $10,725,8d4 with$7,828,118 (73%) coining fi�oni otitsicle sources. Tlie 2013 budget projects a total capital construction budget of$7,957,725 with$6,597,842 (83%) coiiiing fcom outside soucces. i � �1�V�shil�gtoii State Departmeut of Fin�iicial Maiiage��ie��t,Aprit 1,2012 4 � When tlie City applies for state a�id federal gc�tits, the City nitist provide its sllare (iiiatchj for tliese pi•ojects. In the past, Real Estate Excise Tax (REETj was used £o�• most of #he City m�tcli. Howevei•, during tlie last five yea�•s, this tax l�as ' declinec� from $2.5 iiiillioii to $1 million, leaviiig a poteiitial fiitut•e sliortage of local iiiAtcli depending on avt�ilability of Federal,State��id LocAl grants.Foi�now, ; the City l�as a small pi•ojec#ed sutplus of$30�,000 iti REET Funding wliicli�vill i traiisfer to the Paveineiit Preseivation Fl�nd, Loc�tl Stfeet M�tiftteitftitce CorarGi�t�rHo,t of Fc��:�liitg: This fund clerives its reveiiues fi�oin an allocatioi� of tl�e State Motoi�Fuel T�x disti•iVuted to cities alld towns, �nd � 6°!o city utility tax on telepliotie usage estinlated in 2013 at $1,861,OOfl and $2,900,000 respectiv�ly. There is also ati anticip�tecl $1,961,271 Begiivung Fttnd Balaiice that will cariy oaler into 2fl13. Therefoie, tiie coinbination of Fuel Ta� �nd Telephone Utility Tax eiiables tis to nieet tlie ongoitig need for these fi�iids to p�y for sh•eet��iainteiia�ice activities like silow plowing, pothole repair, crack sealing, sweepiiig, weed coi3trol, street lighting, traffic signals and a variety of other rep�irs/iniproveiiletits. In 2013, $282,000 will tt�ansf�r to Paveiiieiit Preservation fui•iiiore substantial repaving pi•ojects. Tlte Birtlg�e��'ot�2�J13 BR1Rnce�i Btidget Ado��ted: One of the most impoi•tant tests of�scal managemeiit is the ability of a inunicipal enterpt•ise to iilaintain basic services cluring an econoti7ic downturn. The cre�tion and n�aintenance of fin�nci�l reserves since incorpoi•�tion lias seived its iiiteiided puipose and provided tlie opporhiiiit�� foi• S�okaiie Valley to stistain ci�itical public services duiiiig the tttrbulent ecoiioinic conditions that began �n 2008, Tlie 2013 budget ref�ects a contiiivatioii of sei�a�ice clelivet•y capabilities during difficult�iid Luicei�tain economic tinies. T}ie 2013 bi;dget is i�� b�}��ice. Expenses l�ave been balanced with iuiowli or reasoiiabl}� predictable reveiit�es. Tli� budget is designed to maintain the liealtlip, positive fi�nd l�alaiice at year �nd tliat pi•ovides for the city's cash flow needs witholrt costly borrowing. Iii pursuit of �scal respo�isibility, special atteiition was giveii to liinitii�g tlie growth in iletiv pi•ograms aild fiii�ncial cotnilutnients, while City re��enue and e�penditui�e p�tterns fiii�tlier fluctuate wit}i tlie econoiny. This appi•oach allows av�ilable resources to be put toward sustaiiiiiig sei�rices tl��t are consistent with the City Council's priorities for 2013 a�id beyoiid. Siiice incorporatioii, this City has talcen � conservatia�e approacli to addiiig iiew staff, Spok�ne Valley continues to liave the lowest employee count of aiiy Washingtoii city with SO,OOfl or inore in population.A 2011 Work Force Goinpariso�i cllart is iiicluded in t}ie bud�et docuiiient. By a}1 comparisons,the City of Spokane Valley is a lean,pi•oductive City governmeiit. i � � � 5 � i .i�'uFu�� Co`zce��fs: The budget process is not static and Council,the citizens, and staff must remain vigilant to watch for ecoiiomic trends that impact current forecasts. Even as we adopt a 2013 budget, we must keep ii� niind the firture economic opportunities and tlu•eats that inay impact our multi-year forecast. An example of potential impacts aiid �tdaptive firture concepts are as follows: • A commitment by Manageinent to review all vacant ��ositions prior to filling tl�ein. (In soine cases,positions must be filled quickly due to workload.) e Coiitinue Uudget strategy to fiind City programs and pavement preservation within the existii�g City of Spolcane Valley t�x structure. Develop a plan for fully sustainable pavement pi•esei•vation fiindii�g. � By all iiidications, tl�e economic �•ecovery of the U.S. and its collective states, cotinties and cities will Ue a slow a�id deliberate process. The City of Spokane Valley does iiot predict measureable growth ii�property tax or sales tax revei�ues tlu•ougl�2015 and we are budgeting with that in mind. o Because it represeiits about 63% of tl�e General Fund budget, achieving firture budget reductions without impacting Law Enforcement and otl�er Public Safety services will be cl�allenging. Aclt�towled��»en9s: I would like to ackuowledge the City Council and staff for a long history of conservative spending a�id prudent fiscal plamiing. The City of Spokane V�lley is i�i an enviable position in relation to other Federal, State and local entities. Although we niust continue to budget and spend wisely, we do iiot have to m�ke drastic cuts i�i critical services to bal�nce our 2013 budget. By saving and conserving tl�e taxpayers' inoney, aiid by adoptiug prudent long-term fiscal policies,tlie City can balai�ce its budget for maiiy years to come. It lias beeii challengiug and rewarding to develop the 2103 budget, achieving substantial reductions and exceeding expectatioiis for budget reductions and street preseiwation for 2013. Tlie City Council lias set a patli to ensure tlie loiig-terni finaiicial sustainability of the City. Tlie tnanagement staff and employees have worked together to develop Business Plans and 2013 budget�•ecouiiuendations that acliieve Coui�cil's goal of sustainability. Respectfi�lly, f, ��'.d � ... U.- � , ✓r : ��' ��-�: f� � _��.- _ _ ��. Mike JaFks n City M�riager I s j � Scrr��or 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 poka.ne 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhallC�spokanevalley.org Valley � _ - --- -- -__-_ __ -- - _ __-- - - - -_ - - __ --- -- - _ - - _- � TO: City Manager and Members of the City Council FROM: Mark Calhoun,Finance Director SUBJECT: About the 2013 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council,staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policv Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to-day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, futi.u•e implications, and the direct relationship to the citizenry. 4. It is a Le a�lly Required Financial Plannin�Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law i•equirement of all cities as stated in Title 35A of the Revised Code of Washington (RCV�, The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated,along with available cash carry-forward,to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. � 2013 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the downturn in the economy and resultant reduction in revenues (most notably the decline in sales taxes), the 2011 through 2013 Budget development processes were amended to consciously review service levels in each deparhnent and determine the appropriate level of funding that meets Council goals relative to available resources. The 2013 Budget development process began at the February 7, 2012 Council workshop where among other topics, Council and Staff discussed the budget in general terms. In mid-April 2012 the Finance Department notified City Departments that their 2013 revenue and expenditure estimates were due by May 16. Through the balance of May and early June, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 12, 2012. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and early August, the Finance Department and City Manager reviewed updated budget projections. By the time the 2013 Budget is scheduled to be adopted on October 30, 2012, the Council will have had an opportunity to discuss it on nine separate occasions, including three public hearings to gather input from citizens: June 12 Council Budget Retreat August 14 Admin report:Estimated 2013 revenues and expenditures August 28 Public hearin�#1 on 2013 revenues and expenditures September 11 City Manager's presentation of preliminary 2013 Budget September 18 Follow-up discussion on City Manager presentation September 25 Public hearing#2 on 2013 Budget October 9 Public hearing#3 on 2013 Budget October 9 First reading on ordinance adopting the 2013 Budget October 30 Second reading on ordinance adopting the 2013 Budget Once adopted,the final operating budget is published, distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or tl�at affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. s BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction,and for implementing them once they are approved. • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives,and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a CounciUconstituent friendly format. • Short term debt shall not exceed 10% of revenues. No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. Tlus figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accountin� Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation-Fund Accountin� The accounts of the City of Spokane Valley are organized on the basis of funds,each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double-entry accounts that comprise its assets,liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: 9 Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted far on a spending or "financial flows" measurement focus, which means that typically only cui�rent assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position,rather than net income. They present increases (revenues and other financing sources)and decreases(expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 1. General Fund This fund is the primaiy fund of the City of Spokane Valley. It accounts far all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted ar designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 -Street Fund • #103 -Paths&Trails Fund • #105 -Hotel/Motel Tax Fund • #120 -CenterPlace Operating Reserve Fund • #121 -Service Level Stabilization Reserve Fund • #122 -Winter Weather Reserve Fund • #123 -Civic Facilities Replacement Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the#204-Debt Service LTGO 03 Fund. 4. Capital Project Funds These funds account far financial resources, which are designated for the acquisition ar construction of general government capital projects. Capital Project Funds include: • #301 -Capital Project Fund • #302-Special Capital Projects Fund • #303 -Streets Capital Projects Fund • #304 -Mirabeau Point Project Fund • #307-Capital Grants Fund • #309-Parks Capital Projects Fund • #310 -Civic Facilities Capital Projects Fund • #311 -Pavement Preservation Fund • #312—Capital Reserve Fund Pro�rietary Fund Types A fifth type of fund classification are the Proprietary Funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non-current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net assets) is segregated into restricted, unrestricted and invested in capital assets classifications. As described below,there are two generic fund types in this category: 10 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. Included in this type of fund is: • #402—Stormwater Management Fund • #403—Aquifer Protection Area Fund 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the CiTy. Included in this type of fund is: #501 -Equipment Rental and Replacement Fund #502 -Risk Management Fund Basis of Accountin� Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise and internal service funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Bud�ets and Bud .�etarv Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes, and Proprietary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures and annual appropriations for all funds lapse at the end of the fiscal period. EXPLANATION OF MAJOR REVENLTE SOLTRCES General Fund • Propert,�� Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of$1.50 by the Spokane County Fire Districts #1 and #8, along with deducting $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The t� that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Deparhnent of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.7%tax rate to the agencies is as follows: 11 State of Washington 6.50% City of Spokane Valley 0.85% Spokane County 0.15% Spokane Public Facilities District 0.10% * Criminal Justice 0.10% * Public Safety 0.10% '•` - 2.20%local tax Juvenile Jail 0.10% �` Mental Health 0.10% * Law Faiforcement Communications 0.10% * Spokane Ti�ansit Authority 0.60% "_ 8.70% �`Indicates vote�•app�•oved sales taxes. • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected,the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safetv Sales Tax Beginning in 2005, an additional .1% voter approved increase in sales tax was devoted to public safety purposes. This .1%was approved by the voters again in August 2009. Of the total amount collected,the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government puipose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Games (2% gross, less prizes); Card playing (10% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties(City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5%of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. • State-Shared Revenues State-shared i•evenues are i•eceived from liquor sales, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State- shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2012 population figui•e used in the 2013 Budget is 90,550 as reported by the Office of Financial Management for Washington State on April 1, 2012. This figure is important when determining distribution of State shared revenues on a per capita basis. 12 • Service Revenues Fees are charged for services rendered by the City of Spokane Valley. Most of the fees in the General Fund are construction inspections and permits related to services such as planning,zoning and building. • Fines and Forfeitures Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50%of the amount collected. • Recreation Pro�ram Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund • Motor Vehicle Fuel Excise Tax( a� The State of Washington collects a $.3750 per gallon motor vehicle fuel tax at the pump and remits $.0296 of the tax back to cities on a per capita basis. For 2013 the Municipal Research and Services Center estimates the distribution back to cities will be $20.64 per person. Based upon a City of Spokane Valley population of 90,550 (per the Washington State Office of Financial Management on April 1, 2012) we anticipate the City will collect $1,868,900 in 2013. RCW 47.30.050 specifies that .42% of this tax must be expended for paths and trails activities and based upon the 2013 revenue estirnate this computes to $7,800. The balance or $1,861,100 will be credited to Fund #101 for Street maintenance and operations. • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility t� via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at$2.9 million for 2013. Paths& Trails Fund Cities are required to spend .42% of the motor vehicle fuel tax receipts on paths and trails. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel/Motel Tax Fund The City imposes a 2%tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5 percent state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for 13 the acquisition and/or operation of tourism-related facilities. This tax is estimated to generate $460,000 in 2013. Debt Service Fund—LTGO 03: The City issued$9,430,000 in limited tax general obligation bonds(LTGO)in 2003. Of this total: • $7,000,000 of the proceeds was used to finance the construction of CenterPlace at Mirabeau Point. These bonds will be paid off in annual installments over the 30-year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. • $2,430,000 of the proceeds was used to finance Road and Street Improvements near CenterPlace. These bonds will be paid off in annual installments over the 20-year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the lst and 2nd quarter percent real estate excise t�. Capital Proiects Fund Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise t� on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. Special Ca�tal Proiects Fund Under Washington State Law,RCW 82.46.010,the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Mana�ement Fund: A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of$21 for each single family unit and$21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate$1,800,000 in 2013. Aauifer Protection Area Fund: These are voter approved fees to assist the City in protecting the aquifer. The City expects to receive $500,000 in 2013. Tnterfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific proj ect or purpose. The following interfund transfers are planned for 2013: 14 Uut: � �� tlDl ��.� .�� 1{�1 � � ��i05 � � 123 � 301 !� ` �302� ; ��4�32 � ��Total in " Q01 0 39,700 30,000i 0 0 0 13,400 83,100'. 294.; ' 0 0: 0' 0' 92,95L 92,952 0 185,903; �:'�303' � 0' 0; 0�� 0' 742,404 i 617,479: 0 1,359,883= �� -3(l9 ;� 50,000'� 0�� 0• 0; 0; 0; 0 � 50,000r , . 311 0: 282,000; 0 616,284' 150,000 150,000! 0 1,198,284` In; 312 ; . 7,826,207 0 0 0 0 0; 0 ' 7,826,20T. �;5�3�� 15,400; 160,777; 0 0�:_ 0� 0- 1,567 ` 177,744_= y _ _ ��5(72. � 319,000' 0� 0 0 0; 0, 0 . 319,000; _ 11,200,121�- T�otalOut 8,210,607` 482,477, 30,000� 616,284 985,355 860,431: 14,967 11,200,121; 0! #001-General Fund is bud�eted to transfer out$8,210,607 including_ • $50,000 towards Fund#309-Park Capital Projects Fund for park related projects. • $7,826207 to Fund#312-Capital Reserve Fund that will be used to accumulate resources for projects such as: o the replacement of a portion of Sullivan Street Bridge, o the acquisition or construction of a City Hall building, o development of a joint library and City park site. • $15,400 to Fund#501-Equipment Rental and Replacement Fund for the future replacement of vehicles. • $319,000 towards the #502-Risk Management Fund for the 2012 property and liability insurance premium. #101-Street Fund is bud�eted to transfer out$482,477 including; • $39,700 to Fund#001-General Fund to cover administrative costs. • $282,000 to Fund#311-Pavement Preservation Fund for pavement preservation projects. • $160,177 to Fund #501-Equipment Rental and Replacement Fund for the future replacement of vehicles including snow plows. #105-Hotel /Motel Tax Fund is budgeted to transfer$30,000 to Fund #001-General Fund for the purpose of financing advertising at CenterPlace. #123-Civic Facilities Replacement Fund is budgeted to transfer $616,284 to Fund #311-Pavement Preservation Fund for pavement preservation projects. #301-Capital Projects Fund is bud�eted to n•ansfer out$985,355 including; • $92,951 to Fund #204-Debt Service Fund to pay a portion of the annual payment on the 2003 LTGO bonds. • $742,404 to Fund #303-Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $150,000 to Fund#311-Pavement Preservation Fund for pavement preservation projects. 15 #302-Special Capital Proiects Fund is bud�eted to transfer out$860,431 including_ • $92,952 to Fund #204-Debt Service Fund to pay a portion of the annual payment on the 2003 LTGO bonds. • $617,479 to Fund#303-Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $150,000 to Fund#311-Pavement Preservation Fund for pavement preservation projects. #402-Stormwater Fund is budgeted to transfer out$14,967 including: • $13,400 to Fund#001-General Fund to cover administrative costs. • $1,567 to Fund#501-Equipment Rental and Replacement Fund for the future replacement of vehicles. SIGNIFICANT ASSUMPTIONS IN THE 2013 BUDGET Budget Summarv for All Funds • Based upon funding levels anticipated in the 2013 budget,City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total$63.6 million including$11.0 million in capital expenditures. • Budgets will be adopted across 23 separate funds. • The full-time equivalent(FTE)employee count will be reduced by 2.0 from the 2012 count of 87.25 to 85.25 employees. • Fund#311,previously titled"Street Capital Improvements 2011+"is renamed"Pavement Preservation" to more accurately reflect its function. • The budget will include a new Fund#312 titled"Capital Reserve Fund"that will be used to accumulate resources for projects such as: o the replacement of a portion of Sullivan Street Bridge, o the acquisition or construction of a City Hall building, o development of a joint library and City park site. • Positions and salary ranges are based on the City's compensation and classification plan. • Employee benefit amounts are based on employee benefit plans. • Contract costs for public safety,park maintenance,aquatics and street maintenance are based on estimates by City staff. • State required retirements costs(PERS)are included in the budget. • The City is setting money aside in Fund#501-Equipment Rental and Replacement for the eventual replacement of its vehicles,including snow plows. 2013 General Fund Revenues • Total recurring 2013 revenues are estimated at$35,124,700 as compared to $34,908,800 in 2012. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 80%of 2013 General Fund revenues. • General sales tax(excluding criminal justice and public safety sales taxes)are reflective of 2012 receipts to date and are currently estimated at$15.1 million which reflects an increase of$890,000. • The Property Tax levy will not include the 1%increase allowed by Initiative#747 which was approved by the voters in November 2001 through their approval of Initiative#747 and the subsequent action by the State Legislature in November 2007. o The 20131evy is estimated at$10,943,713. o The levy assumes we start with the 20121evy of$10,818,713, add the 0%increase of$0,and finally add taxes related to new construction which we estimate to be$125,000. • Franchise fees and business registrations are primarily based on projected receipts in 2012. 16 • Following the passage of Initiative#1183 by the electorate in November 2011,and subsequent revisions to revenue sharing by the Washington State Legislature in their 20121egislative session,the City will continue to receive Liquor Board profits and liquor excise taxes but at reduced levels from past years. Distributions of Liquor Board profits and liquor excise tax are based upon per capita distribution figures reported by the Municipal Research and Services Center, and in 2013 we estimate the combined total will be$888,300. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2013 General Fund Expenditures • The tota12013 recurring expenditure budget computed prior to adding a new pavement preservation component is$34,235,677,representing a$424,723 or 1.22%reduction from the 2012 appropriation of $34,660,400. • To the$34,235,677 is added$855,857 for total recurring expenditures of$35,091,534 for an increase of $431,134 or 1.24%compared to the previous year. • The addition of$855,857 reflects a commitment to pavement preservation that coupled with$1,198,384 in transfers to Fund#3ll-Pavement Preservation,will result in a tota12013 commitment to pavement preservation of$2,054,141. • The commitment of$2,054,141 is equivalent to 6%of 2013 General Fund recurring expenditures computed prior to adding the pavement preservation element($34,235,677 x 6%_$2,054,141). • The$1,198,284 in transfers to Fund#3ll-Pavement Preservation are comprised of: o $282,000 from Street Fund#101 o $616,284 from Civic Facilities Replacement Fund#123 o $150,000 from Capital Projects Fund#301 o $150,000 from Special Capital Projects Fund#302 • The General Fund recurring expenditure history is as follows: 0 2011 $34,825,086 0 2012 $34,660,400 ($164,686 or.4%less than 2011) 0 2013 $34,235,666($424,723 or 1.22%less than 2012) o The 2013 budget of$34,235,677 is$589,409 or 1.7%less than 2011. • 2013 Nonrecurring expenditures total$7,876,207 and include: o A$50,000 transfer to Fund#309—Parks Capital Projects Fund. o A$7,826,207 transfer to Fund#312-Capital Reserve Fund General Fund Revenues Over(Under)Expenditures and Fund Balance • 2013 recurring revenues are anticipated to exceed recurring revenues by$33,166. • Tota12013 expenditures are anticipated to exceed total revenues by$7,843,041. o This is entirely due to the one-time transfer of$7.8 million in General Fund reserves to other funds for future construction related projects and is not a result of ongoing operating costs overwhelming revenues. • The General Fund fund balance is anticipated to be$17,787,567 at the end of 2013 which is 50.69%of total recurring expenditures of$35,091,534. Highli�hts of Other Funds Revenues • Motor vehicle fuel tax(MVFT)revenue that is collected by the State and remitted to the City is estimated to be$1,868,900 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $1,861,100 will be credited to the Street O&M Fund and.42%or$7,800 to the Paths and Trails Fund. �� • Telephone t�es that are remitted to the City and support Street Fund operations and maintenance are anticipated at$2,900,000. • Real estate excise tax(REET)revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2003 general obligation ' bonds. In 2013 we estimate these revenues to be$500,000 per each'/a%for a total of$1,000,000. • HoteUMotel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2013 we estimate the 6%tax will generate$460,000. • The Stomwater Management Fee is based on an equivalent residential unit(ERi�that is equal to 3,160 square feet of impervious surface that is billed at a rate of$21 per single family residence and$21 per ERU for commercial properties(an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2013 we estimate this will fee will generate$1,800,000. • The Aquifer Protection Area Fund is expected to generate$500,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. Expenditures • Fund#101-Street Fund includes an appropriation of$160,177 that represents a transfer to the Equipment Rental and Replacement Fund(#501)for the future replacement of vehicles including snow plows. • Fund#301-Capital Projects Fund includes an appropriation of$150,000 that represents a transfer to Fund #311-Pavement Preservation Fund for pavement preservation projects. • Fund#302-S�ecial Capital Projects Fund includes appropriation of$150,000 that represents a transfer to Fund#311-Pavement Preservation Fund for pavement preservation projects. • Fund#303 —Street Capital Projects Fund includes an appropriation of$7,957,725 for a variety of street construction projects • Fund#402-Stormwater Fund includes$417,000 for capital expenditures including: o a$267,000 for the Sullivan Bridge Drain Retrofit project,which will be in part financed through a $200,000 Department of Ecology grant. o $150,000 for assorted stormwater projects. • Fund#403-Aqifer Protection Area Fund includes$500,000 for capital expenditures including: o $200,000 for a 14th Avenue-Custer to Carnahan project. o $210,000 for a Bettman-Dickey Storm drain project. o $90,000 for assorted aquifer protection projects. • Fund#501-Equ�ment Rental and Replacement Fund includes $50,000 for vehicle replacements including: o $50,000 to replace two 2003 S10 Chevy pickups with perhaps two smaller SUVs. An SUV type vehicle is preferred because gear can be more safely stored in the back and not subjected to weather conditions. The reason for the replacement is the two pickups are becoming less reliable and costly to maintain including collectively nearly$5,000 in repairs in 2012 alone. o In each case,money has been set aside over the years with the intended purpose of replacing or acquiring vehicles. �s CITY OF SPOKANE VALLEY,WA 2013 Budget Summary Estimated Estimated' `Beginriing Encling. ' Fund�� Total.' '. Fu�d�� '1#le� ' Balanee� � � Revenues' ��Sour�es :� A �ro riations� � Balance ,� 001 General Fund $25,630,608 $35,124,700 $60,755,308 $42,967,741 $17,787,567 101 Street Fund 1,961,271 4,766,100 6,727,371 4,903,999 1,823,372 103 Paths&Trai(s Fund 64,084 7,800 71,884 0 71,884 105 Hotel/Motel Fund 118,432 460,500 578,932 460,500 118,432 120 CenterPlace Operating Reserve Fund 351,487 500 351,987 0 351,987 121 Service Level Stabilization Fund 5,442,428 7,000 5,449,428 0 5,449,428 122 Winter Weather Reserve Fund 502,705 700 503,405 0 503,405 123 City Facilities Repair&Replacement 2,403,848 1,600 2,405,448 616,284 1,789,164 204 Debt Service LTGO 03 0 623,023 623,023 623,023 0 301 Capital Projects Fund 791,193 500,500 1,291,693 985,355 306,338 302 Special Capital Projects 566,593 501,000 1,067,593 860,431 207,162 303 Street Capital Projects 162,646 7,957,725 8,120,371 7,957,725 162,646 304 Mirabeau Projects Fund 0 0 0 0 0 307 Capital Grents Fund 147 0 147 0 147 309 Parks Capital Projects Fund 341,151 50,000 391,151 50,000 341,151 310 Civic Facilities Capital Projects Fund 1,743,671 0 1,743,671 0 1,743,671 311 Pavement Preservation Fund 2,201 1,198,284 1,200,485 1,198,284 2,201 312 Capital Reserve Fund 0 7,826,207 7,826,207 0 7,826,207 402 Stormwater Management 2,137,886 2,001,800 4,139,686 2,077,991 2,061,695 403 Aquifer Protection Area 415,037 501,000 916,037 500,000 416,037 501 Equipment Rental&Replacement Fund 1,032,335 178,744 1,211,079 50,000 1,161,079 502 Risk Management Fund 30,590 319,000 349,590 319,000 30,590 Total of all Funds $43,698,313 $62 026,183 $105,724,496 $63,570,333 $42,154,163 19 CITY OF SPOKANE VALLEY,WA 10l30l2012 2013 Budget �� 2093 � � 20�13�� Difference�Befween As Ame�ded As Proposed 2012 and 2013 Februa 28 Amendment Amended Bud et $ % #001-GENERAL fUND : RECURRING ACTIVITY " Revenues Property Tax 10,808,900 0 10,808,900 10,943,700 134,800 1.25% Sales Tax 14,210,000 0 14,210,000 15,100,000 890,000 6.26% Criminal Justice Sales Tax 1,200,000 0 1,200,000 1,280,000 80,000 6.67% Public Safety Sales Tax 790,000 0 790,000 750,000 (40,000) (5.06%) Gambling Tax 640,000 0 640,000 612,500 (27,500) (4.30%) Franchise Fees/Business Licenses 1,266,000 0 1,266,000 1,135,000 (131,000) (10.35%) StateSharedRevenues 1,834,300 0 1,834,300 1,684,600 (149,700) (8.16%) Service Revenue 1,300,000 0 1,300,000 1,304,000 4,000 0.31% Fines and Forfeitures 1,900,000 0 1,900,000 1,502,300 (397,700) (20.93%) Recreation Program Fees 570,000 0 570,000 571,500 1,500 0.26% Miscellaneous&Investment Interest 305,000 0 305,000 158,000 (147,000) (48.20%) Transfers-in-#101 (street admin) 39,600 0 39,600 39,700 100 0.25% Transfers-in-#105(h/m tax-CP advertising) 30,000 0 30,000 30,000 0 0.00% Transfers-in-#402(storm admin) 15,000 0 15,000 13,400 (1,600) (10.67%) Total Recurring Revenues 34,908,800 0 34,908,800 35,124,700 215,900 0.62% Expenditures Council 386,249 0 386,249 390,111 3,862 1.00% City Manager 631,667 0 631,667 635,984 4,317 0.68% Legal 434,798 0 434,798 411,171 (23,627) (5.43%) Public Safety 22,000,000 0 22,000,000 22,139,200 139,200 0.63% Deputy City Manager 658,884 0 658,884 609,706 (49,178) (7.46%) Finance 1,047,107 0 1,047,107 1,089,633 42,526 4.06% Human Resources 230,231 0 230,231 228,041 (2,190) (0.95%) Public Works 901,519 0 901,519 876,443 (25,076) (2.78%) Community Development-Administration 323,743 0 323,743 257,175 (66,568) (20.56%) Community Development-Engineering 680,796 0 680,796 850,845 170,049 24.98% Community Development-Planning 994,245 0 994,245 869,743 (124,502) (12.52%) Community Development-Building 1,260,454 0 1,260,454 1,162,582 (97,872) (7.76%) Parks&Rec-Administration 256,128 0 256,128 270,717 14,589 5.70% Parks&Rec-Maintenance 803,700 0 803,700 789,000 (14,700) (1.83%) Parks&Rec-Recreation 229,811 0 229,811 224,999 (4,812) (2.09%) Parks&Rec-Aquatics 442,250 0 442,250 485,600 43,350 9.80% Parks&Rec-Senior Center 92,961 0 92,961 88,143 (4,818) (5.18%) Parks&Rec-CenterPlace 1,126,357 0 1,126,357 796,884 (329,473) (29.25%) Pavement Preservation 0 0 0 855,857 855,857 #DIV/0! General Government 1,840,500 0 1,840,500 1,740,700 (99,800) (5.42%) Transfers-out-#502(insurance premium) 319,000 0 319,000 319,000 0 0.00% Total Recurring Expenditures 34,660,400 0 34,660,400 35,091,534 431,134 1.24% Recurring Revenues Over(Under) Recurring Expenditures 248,400 0 248,400 33,166' 20 CITY OF SPOKANE VALLEY,WA 10/30/2012 2013 Budget 20�l2 2U13; flifference Between :' As Amended As Proposed 20�2 and 2073 ° ` Februa' 28 Amendment Amended - Bud et ` $ % #00�=GENERAL FUND-confinued NONRECURRING ACTIVITY Revenues Transfers-in-#310(for#303 full paveback) 0 0 0 0 0 #DIV/0! Transfers-in-#310(for#311 street capital) 0 0 0 0 0 #DIV/0! Total Nonrecurring Revenues 0 0 0 0 0 #DIV/0! Expenditures Contingency/Emergency(1%of recur exp) 346,600 0 346,600 0 (346,600) (100.00%) Transfers out-#303(full paveback) 89,500 0 89,500 0 (89,500) (100.00%) Transfersout-#309(parkgrantmatch) 100,000 0 100,000 50,000 (50,000) (50.00%) Transfers out-#311 (street capital improvement 0 2,045,203 2,045,203 0 (2,045,203) (100.00%) Transfers out-#312(Capital Reserve Fund) 0 0 0 7,826,207 7,826,207 #DIV/0! Building permit software purchase 0 81,692 81,692 0 (81,692) (100.00%) Total Nonrecurring Expenditures 536,100 2,126,895 2,662,995 7,876,207 5,213,212 195.76% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures {536,100) (2,126,895) {2;662,995) (7,876,207) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures � {287;700) {�,926,89�) {2,4�4,395j� , (7,843,041)� Beginning fund balance 28,045,203 28,045,203 25,630,608 Ending fund balance 27,757,503 25,630,608 17,787,567 Fund balance as a percent of recurring expenditures 80:D8%+ 73.95% �":50.G9% 21 CITY OF SPOKANE VALLEY,WA 10/30/2012 2013 Budget 2012 ' 20'13 Diiference Setween ' As Amended As Proposed 2D12 and`2033 - Februa 28 Amendment Amended- Bud et $ % SPECIAL REUENUE FUNDS #101-STREET FUND RECURRING ACTIVITY Revenues MotorVehicle Fuel(Gas)Tax 1,897,800 0 1,897,800 1,861,100 (36,700) (1.93%) Investment Interest 5,000 0 5,000 5,000 0 0.00% Utility Tax 3,000,000 0 3,000,000 2,900,000 (100,000) (3.33%) Total Recurring Revenues 4,902,800 0 4,902,800 4,766,100 (136,700) (2.79%) Expenditures Wages/Benefits/Payroll Taxes 522,142 0 522,142 573,170 51,028 9.77% Supplies 72,200 0 72,200 72,200 0 0.00% Services&Charges 3,299,544 0 3,299,544 2,925,152 (374,392) (11.35%) Intergovernmental Payments 847,000 0 847,000 851,000 4,000 0.47% Transfers-out-#001 39,600 0 39,600 39,700 100 0.25% Transfers-out-#501 (plow rep/ace.) 110,777 0 110,777 160,777 50,000 45.14% Total Recurring Expenditures 4,891,263 0 4,891,263 4,621,999 (269,264) (5.50%) Recurring Revenues Over(Under) Recurring Expenditures 97,53P 0 11,337 144,101 NONRECURRING ACTIVITY Revenues Grants 0 0 0 0 0 #DIVIO! Miscellaneous 0 0 0 0 0 #DIV/0! Total Nonrecurring Revenues 0 0 0 0 0 #DIVI01 Expenditures Transfers out-#311 (pavement preservation) 0 0 0 282,000 282,000 #DIVIO! Capital Outlay-Truck Wash Facility 0 0 0 0 0 #DIV/0! Transfers-out-#303 500,000 0 500,000 0 (500,000) (100.00%) Building&Structures 40,000 0 40,000 0 (40,000) (100.00%) Total Nonrecurring Expenditures 540,000 0 540,000 282,000 (258,000) (47.78%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures {546,000) 0 {540,000) {282,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures {328;463) �� 0 (328,463)� r �(137;898�: Beginning fund balance 2,489,734 2,489,734 1,961,271 Ending fund balance 1,961,271 1,961,271 1,823,372 22 CITY OF SPOKANE VALLEY,WA 10/30/2012 2013 Budget 2012 . 2013 Difference Be�+nreen As Amended � As Proposed �� .2012 and 2033; �� . Februa 28 Amendment Amended Bud et $ % SPECIAL REUENUE FUNDS-cont+nuecl : ' #102-ARTERIAL STREETS Revenues Motor Vehicle Fuel(Gas)Tax 0 0 0 0 0 #DIV/0! Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 0 0 0 0 0 #DIV/0! Expenditures Miscellaneous 0 207,447 207,447 0 (207,447) (100.00%) CapitalOutlay 0 0 0 0 0 #DIV/0! Total expenditures 0 207,447 207,447 0 (207,447) (100.00%) Revenues over(under)expenditures 0 (207,447) 0 Beginning fund balance 207,447 207,447 0 Ending fund balance 207,447 0 0 #103-PATHS 8�TRAILS Revenues Motor Vehicle Fuel(Gas)Tax 8,000 0 8,000 7,800 (200) (2.50%) Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 8,000 0 8,000 7,800 (200) (2.50%) Expenditures Miscellaneous 0 0 0 0 0 #DIV/0! CapitalOutlay 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 8,000 8,000 7,800 Beginning fund balance 56,084 56,084 64,084 Ending fund balance 64,084 64,084 71,884 #105-HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax 430,000 0 430,000 460,000 30,000 6.98% Investment Interest 700 0 700 500 (200) (28.57%) Total revenues 430,700 0 430,700 460,500 29,800 6.92% Expenditures Transfers out-#001 30,000 0 30,000 30,000 0 0.00% City directed marketing efforts 0 0 0 50,000 50,000 #DIV/0! Tourism Promotion 400,700 139,500 540,200 380,500 (159,700) (29.56%) Total expenditures 430,700 139,500 570,200 460,500 (109,700) (19.24%) Revenues over(under)expenditures 0 (139,500) 0 Beginning fund balance 257,932 257,932 118,432 Ending fund balance 257,932 118,432 118,432 23 CITY OF SPOKANE VALLEY,WA 10/30/2012 2013 Budget 2413 i 2U13 ' Difference Between " As Amended As Proposed 2Q�12 and 2093 Februa` 28 Amendment Amended` Bud et $ % SPECfAL REVENUE FUNDS=contiriuetl #120-CENTER PLACE OPERATIl+IG RESERVE FUND Revenues Investment Interest 700 0 700 500 (200) (28.57%) Transfers-in 0 0 0 0 0 #DIV/0! Total revenues 700 0 700 500 (200) (28.57%) Expenditures Operations 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 700 700 500 Beginning fund balance 350,787 350,787 351,487 Ending fund balance 351,487 351,487 351,987 #121-SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 10,000 0 10,000 7,000 (3,000) (30.00%) Transfers-in 0 0 0 0 0 #DIV/0! Total revenues 10,000 0 10,000 7,000 (3,000) (30.00%) Expenditures Operations 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 10,000 10,000 7,000 Beginning fund balance 5,432,428 5,432,428 5,442,428 Ending fund balance 5,442,428 5,442,428 5,449,428 #122-WINTER WEATHER RESERVE FUND Revenues Investment Interest 700 0 700 700 0 0.00% Transfers-in 0 0 0 0 0 #DIV/0! Subtotal revenues 700 0 700 700 0 0.00% Expenditures Reserve for Winter Weather 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 700 700 700 Beginning fund balance 502,005 502,005 502,705 Ending fund balance 502,705 502,705 503,405 #123-CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest 2,000 0 2,000 1,600 (400) (20.00%) Transfers-in-#001 397,000 0 397,000 0 (397,000) (100.00%) Total revenues 399,000 0 399,000 1,600 (397,400) (99.60%) Expenditures CapitalOutlay 0 0 0 0 0 #DIV/0! Transfers out-#311 (pavement preservation) 0 0 0 616,284 616,284 #DIV/0! Total expenditures 0 0 0 616,284 616,284 #DIV/0! Revenues over(under)expenditures 399,000 399,000 (614,684) Beginning fund balance 2,004,848 2,004,848 2,403,848 Ending fund balance 2,403,848 2,403,848 1,789,164 24 CITY OF SPOKANE VALLEY,WA 10/30/2012 2013 Budget 20�2 ': ' 2013 Difference Between As Amended As Proposed ' > 2012 and 2013 Februa 28 Amendment Amended Bud et $ % DEBT SERVIGE�UNDS #204-DEBYSERVIGE FUND Revenues Spokane Public Facilities District 432,320 0 432,320 437,120 4,800 1.11% Transfer-in-#301 92,652 0 92,652 92,951 299 0.32% Transfer-in-#302 92,651 0 92,651 92,952 301 0.32% 7otal revenues 617,623 0 617,623 623,023 5,400 0.87% Expenditures Debt Service Payments-CenterPlace 432,320 0 432,320 437,120 4,800 1.11% Debt Service Payments-Roads 185,303 0 185,303 185,903 600 0.32% Total expenditures 617,623 0 617,623 623,023 5,400 0.87% Revenues over(under)expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 25 CITY OF SPOKANE VALLEY,WA 10/30/2012 2013 Budget � � � � 2012 �� ;. � �2t?13 L?if#erence Be#vyeen � As Amended � As Proposed �2fl32 and 2U13 �. Februa 28 Amendment Amended Bud et $' % CAPfTAL PROJECTS FUNDS #301-CAPITAL PROJECTS FUND Revenues REET 1 -Taxes 475,000 0 475,000 500,000 25,000 5.26% Investment Interest 400 0 400 500 100 25.00% Total revenues 475,400 0 475,400 500,500 25,100 5.28°/a Expenditures Transfer-out-#204 92,652 0 92,652 92,951 299 0.32% Transfer-out-#303 363,627 0 363,627 742,404 378,777 104.17% Transfers out-#311 (pavement preservation) 0 0 0 150,000 150,000 #DIV/0! Total expenditures 456,279 0 456,279 985,355 529,076 115.95% Revenues over(under)expenditures 19,121 19,121 (484,855) Beginning fund balance 772,072 772,072 791,193 Ending fund balance 791,193 791,193 306,338 #302 SPECIAL CAPITAL PROJECTS FUND Revenues REET 2-Taxes 475,000 0 475,000 500,000 25,000 5.26°/a Investment Interest 2,000 0 2,000 1,000 (1,000) (50.00%) Interfund Transfer-in 0 0 0 0 0 #DIV/0! Total revenues 477,000 0 477,000 501,000 24,000 5.03°/a Expenditures Transfer-out-#101 0 0 0 0 0 #DIV/0! Transfer-out-#204 92,651 0 92,651 92,952 301 0.32% Transfer-out-#303 1,448,059 0 1,448,059 617,479 (830,580) (57.36%) Transfers out-#311 (pavement preservation) 0 0 0 150,000 150,000 #DIV/0! Total expenditures 1,540,710 0 1,540,710 860,431 (680,279) (44.15°/a) Revenues over(under)expenditures (1,063,710) (1,063,710) (359,431) Beginning fund balance 1,630,303 1,630,303 566,593 Ending fund balance 566,593 566,593 207,162 26 CITY OF SPOKANE VALLEY,WA 10/30/2012 2013 Budget � �•� _ � �� 2093 ,� �2013 � � D�ffe�ence 8�fween� As Amended As Proposed � �3412 and 20�13� �� Fsbrua 28 Amendment Amended � Bud et �� $ % CAPITAL PROJECTS�UNDS-conii�ued" #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 7,828,118 0 7,828,118 6,597,842 (1,230,276) (15.72%) Developer Contribution 275,000 0 275,000 0 (275,000) (100.00%) Miscellaneous 0 0 0 0 0 #DIV/0! Transfer-in-#001 89,000 0 89,000 0 (89,000) (100.00%) Transfer-in-#301 363,627 0 363,627 742,404 378,777 104.17% Transfer-in-#302 1,448,059 0 1,448,059 617,479 (830,580) (57.36%) Transfer-in-#311 811,000 0 811,000 0 (811,000) (100.00%) Total revenues 10,814,804 0 10,814,804 7,957,725 (2,857,079) (26.42%) Exoenditures 005 Pines/Mansfield,Wilbur Rd.to Pines 463,312 0 463,312 300,000 (163,312) (35.25%) 060 Argonne Rd Corridor Upgrade SRTC 802,792 0 802,792 957,892 155,100 19.32% 061 Pines(SR27)ITS Imporvements 1,766,201 0 1,766,201 637,288 (1,128,913) (63.92%) 115 Sprague Ave Resurfacing-Evergreen to Sullivan 1,582,000 0 1,582,000 188,745 (1,393,255) (88.07%) 123 Mission Ave-Flora to Barker(PE&RW) 300,000 0 300,000 0 (300,000) (100.00%) 141 Sullivan&Euclid PCC(PE&RW) 26,289 0 26,289 139,332 113,043 430.00% 142 Broadway @ Argonne/Mullan PCC int,(PE/RW) 138,150 0 138,150 219,599 81,449 58.96% 145 Spokane Valley-Millwood Trail 447,000 0 447,000 200,000 (247,000) (55.26%) 146 24th Ave Sidewalk-Adams to Sullivan 278,520 0 278,520 15,000 (263,520) (94.61%) 148 Greenacres Trail-Design 60,000 0 60,000 0 (60,000) (100.00%) 149 Sidewalk Infill 398,250 0 398,250 337,507 (60,743) (15.25%) 154 Sidewalk&Tansit Stop Accessibility 182,290 0 182,290 33,198 (149,092) (81.79%) 155 Sullivan Rd W Bridge Replacement 600,000 0 600,000 800,000 200,000 33.33% 156 Mansfield Ave.Connection 738,000 0 738,000 1,012,924 274,924 37.25% 157 Sullivan Rd W Bridge Temp Repairs 200,000 0 200,000 0 (200,000) (100.00%) 159 University Rd/I-90 Overpass Study 284,000 0 284,000 125,000 (159,000) (55.99%) 160 Evergreen-16th to 32nd reconstruction 959,000 0 959,000 0 (959,000) (100.00%) 166 Pines Rd(SR27)&Grace Ave.Intersect Safety 0 0 0 98,100 98,100 #DIV/0! 167 Citywide Safety Improvements(bike/ped) 0 0 0 450,995 450,995 #DIV/0! 168 Wellesley Ave&Adams Rd Sidewalk 0 0 0 554,500 554,500 #DIV/0! 169 Argonne/Mullan Corridor Safety-Indiana to Broac 0 0 0 104,460 104,460 #DIV/0! 170 Argonne Road-Empire to Knox Corridor Safety 0 0 0 172,785 172,785 #DIV/0! 171 Sprague Ave ADA Sdwlk Improve(Havana-Fanc 0 0 0 110,400 110,400 #DIV/0! Contingency 1,500,000 0 1,500,000 1,500,000 0 0.00% Total expenditures 10,725,804 0 10,725,804 7,957,725 (2,768,079) (25.81%) Revenues over(under)expenditures 89,000 89,000 0 Beginning fund balance 73,646 73,646 162,646 Ending fund balance 162,646 162,646 162,646 27 CITY OF SPOKANE VALLEY,WA 10/30/2012 2013 Budget 2042 , 2013 Dlfference Betweeri ;-' As Amended > As ' Proposed 24�2 and 2tt^13 Februa 28 Amentlment Amended Bud et $; °lo CAPITAL PROJECTS FUNDS�continued` #304-MIRABEAU PROJECTS FUND Revenues Other Miscellaneous Revenue 0 0 0 0 0 #DIV/0! Investment Interest 0 14 14 0 (14) (100.00%) Total revenues 0 14 14 0 (14) (100.00%) Expenditures CapitalOutlays 0 0 0 0 0 #DIV/0! Transfer-out-#309 0 44,361 44,361 0 (44,361) (100.00%) Total expenditures 0 44,361 44,361 0 (44,361) (100.00%) Revenues over(under)expenditures 0 (44,347) 0 @eginning fund balance 44,347 44,347 0 Ending fund balance 44,347 0 0 #307-CAPITAL GRANTS FUND Revenues Grant Proceeds 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Transfer-in-#302 0 0 0 0 0 #DIV/0! Total revenues 0 0 0 0 0 #DIV/0! Expenditures 069 Broadway-190 to Park Road-Trans-#302 0 0 0 0 0 #DIV/0! 088 Broadway-Moore to Flora 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 0 0 0 Beginning fund balance 147 147 147 Ending fund balance 147 147 � �309-PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 0 0 0 0 0 #DIV/0! Transfer-in-#001 100,000 29,202 129,202 50,000 (79,202) (61.30%) Transfer-in-#304 0 44,361 44,361 0 (44,361) (100.00%) Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 100,000 73,563 173,563 50,000 (123,563) (71.19%) Expenditures Terrace View Park Shelter 0 0 0 0 0 #DIV/0! Terrace View Park Play Equipment 120,000 0 120,000 0 (120,000) (100.00%) Contingency 50,000 0 50,000 0 (50,000) (100.00%) CenterPlace S.Landscape Development Project 0 73,563 73,563 0 (73,563) (100.00%) Greenacres Park 0 0 0 0 0 #DIV/0! Capital 0 0 0 50,000 50,000 #DIV/0! Total expenditures 170,000 73,563 243,563 50,000 (193,563) (79.47%) Revenues over(under)expenditures (70,000) (70,000) 0 Beginning fund balance 411,151 411,151 341,151 Ending fund balance 341,151 341,151 341,151 28 CITY OF SPOKANE VALLEY,WA 10/30/2012 2013 Budget 2012 2013 Uiff,ersnce Be#ween As Amended As Proposed 2fl12�nd 2fl93. Februa` 28 Amendment Amended ' Sud et $' °la CAPITAL�ROJECTS FUIVDS-continued #310-CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Spokane Cnty reimb on STEP-48th&Sundown 0 78,500 78,500 0 (78,500) (100.00%) Spokane Cnty Library District 0 744,048 744,048 0 (744,048) (100.00%) Investment Interest 6,000 0 6,000 0 (6,000) (100.00%) Total revenues 6,000 822,548 828,548 0 (828,548) (100.00%) Expenditures West Gateway at Thierman 120,000 0 120,000 0 (120,000) (100.00%) STEP-Greenhaven 0 118,000 118,000 0 (118,000) (100.00%) STEP-48th&Sundown 0 173,500 173,500 0 (173,500) (100.00%) Prof Svc related to potential Sprague prop acq 0 30,000 30,000 0 (30,000) (100.00%) Acquisition of Sprague property 0 2,500,000 2,500,000 0 (2,500,000) (100.00%) Transfer-out#314(Park DevelopmentJ 0 0 0 0 0 #DIV/0! Total expenditures 120,000 2,821,500 2,941,500 0 (2,941,500) (100.00%) Revenues over(under)expenditures (114,000) (2,112,952) 0 Beginning fund balance 3,856,623 3,856,623 1,743,671 Ending fund balance 3,742,623 1,743,671 1,743,671 #311-PAVEMENT PRESERVATION Revenues Transfers in-#001 (100%>$26mm) 0 2,045,203 2,045,203 0 (2,045,203) (100.00%) Transfers in-#001 0 0 0 0 0 #DIV/0! Transfers-in#101 0 0 0 282,000 282,000 #DIV/0! Transfers-in#123 0 0 0 616,284 616,284 #DIV/0! Transfers-in#301 0 0 0 150,000 150,000 #DIV/0! Transfers-in#302 0 0 0 150,000 150,000 #DIV/0! Investment Interest 2,200 0 2,200 0 (2,200) (100.00%) Total revenues 2,200 2,045,203 2,047,403 1,198,284 (849,119) (41.47%) Expenditures Pavement preservation 0 0 0 1,198,284 1,198,284 #DIV/0! Transfers-out#303-Sullivan Brdg Rpr 200,000 0 200,000 0 (200,000) (100.00%) Transfers-out#303-Evergreen 16-32 111,000 0 111,000 0 (111,000} (100.00%} 2012 Pavement Preservation-Phase 1 &2 0 2,818,883 2,818,883 0 (2,818,883) (100.00%) Total expenditures 311,000 2,818,883 3,129,883 1,198,284 (1,931,599) (61.71°/a) Revenues over(under)expenditures (308,800) (1,082,480) 0 Beginning fund balance 1,084,681 1,084,681 2,201 Ending fund balance 775,881 2,201 � #312-CAPITAL RESERVE FUND Revenues Transfers in-#001 0 0 0 7,826,207 7,826,207 #DIV/0! Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 0 0 0 7,826,207 7,826,207 #DIV/0! Expenditures CapitalOutlays 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 0 0 7,826,207 Beginning fund balance 0 0 0 Ending fund balance 0 0 7,826,207 29 CITY OF SPOKANE VALLEY,WA 10/30/2012 2013 Budget ' 2413 ' 2013 Dafference 8e#ween As Amended As Proposed 2412 and 2013 Februa 28 Amendment Amended Bud et $ °la ENTERPRIS�FUNDS #402-STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees 1,750,000 0 1,750,000 1,800,000 50,000 2.86% Investment Interest 5,000 0 5,000 1,800 (3,200) (64.00%) Miscellaneous 0 0 0 0 0 #DIV/0! Total Recurring Revenues 1,755,000 0 1,755,000 1,801,800 46,800 2.67% Expenditures Wages!Benefits!Payroll Taxes 438,614 0 438,694 475,604 36,990 8.43% Supplies 32,540 0 32,540 16,300 (16,240) (49.91%) Services&Charges 1,244,287 0 1,244,287 1,132,687 (111,600) (8.97%) Intergovernmental Payments 23,000 0 23,000 23,000 0 0.00% Transfers-out-#001 15,000 0 15,000 13,400 (1,600) (10.67%) Transfers-out-#303 0 0 0 0 0 #DIV/0! Total Recurring Expenditures 1,753,441 0 1,753,441 1,660,991 (92,450) (5.27%) Recurring Revenues Over(Under) Recurring Expenditures 1.,559 0 ` 1,559 140,809' NONRECURRING ACTIVITY Revenues Grant Proceeds-Sullivan Brdg Drn Retrofit 153,667 0 153,667 200,000 46,333 30.15% Transfers-in-#101 (shop facility) 0 0 0 0 0 #DIV/0! Total Nonrecurring Revenues 153,667 0 153,667 200,000 46,333 30.15% Expenditures Capital-various projects 400,000 0 400,000 150,000 (250,000) (62.50%) Sullivan Bridge Drain Retrofit 0 0 0 267,000 267,000 #DIV/0! Total Nonrecurring Expenditures 400,000 0 400,000 417,000 17,000 4.25% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (246,333) ' `0 (246,333) (217,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures j244;774) p (244,774}', : (76,'19�): Beginning working capital 2,382,660 2,382,660 2,137,886 Ending working capital 2,137,886 2,137,886 2,061,695 #403-AQUIFER PROTECTION AREA Revenues Spokane County 500,000 0 500,000 500,000 0 0.00% Investment Interest 2,500 0 2,500 1,000 (1,500) (60.00%) Grant-Sprague Swales 0 666,622 666,622 0 (666,622) (100.00%) Grant-Decant Facility 0 0 0 0 0 #DIV/0! Total revenues 502,500 666,622 1,169,122 501,000 (668,122) (57.15%) Expenditures Sprague Swales 630,000 541,411 1,171,411 0 (1,171,411) (100.00%) Capital-various 0 0 0 90,000 90,000 #DIV/0! 14th Ave Custerto Carnahan 0 0 0 200000 200,000 #DIV/01 Bettman-Dickey Storm drain 0 0 0 210,000 210,000 #DIV/0! Decant Facility 0 0 0 0 0 #DIV/0! Total expenditures 630,000 541,411 1,171,411 500,000 (671,411) (57.32%) Revenues over(under)expenditures (127,500) (2,289) 1,000 Beginning working capital 417,326 417,326 415,037 Ending working capital 289,826 415,037 416,037 30 CITY OF SPOKANE VALLEY,WA 10/30/2012 2013 Budget 2U12 2013 ,Dif#e�+ence Between As Amended As Proposed 2U12 and 2013 Februa 28 Amendment Amended 8�ad et $ % 1NTE12NAL SfRVlCE Ft7NDS #501 -ERBR FUND Revenues Transfer-in-#001 0 0 0 15,400 15,400 #DIV/0! Transfer-in-#101 0 0 0 10,777 10,777 #DIV/0! Transfer-in-#101 (plow replace.) 100,000 0 100,000 150,000 50,000 50.00% Transfer-in-#402 0 0 0 1,567 1,567 #DIV/0! Investmentlnterest 0 0 0 1,000 1,000 #DIV/0! Total revenues 100,000 0 100,000 178,744 78,744 78.74% Expenditures Computer replacement lease 0 0 0 0 0 #DIV/0! Software/Hardware replacement 0 0 0 0 0 #DIV/0! Vehicle Replacement 0 0 0 50,000 50,000 #DIV/0! Snow Plow Replacement 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 50,000 50,000 #DIV/0! Revenues over(under)expenditures 100,000 100,000 128,744 Beginning working capital 932,335 932,335 1,032,335 Ending working capital 1,032,335 1,032,335 1,161,079 #502-RISK MANAGEMENT FUND Revenues Investment Interest 0 0 0 0 0 #DIV/0! Transfer-in-#001 319,000 0 319,000 319,000 0 0.00% Total revenues 319,000 0 319,000 319,000 0 0.00% Expenditures Auto&Property Insurance 319,000 0 319,000 319,000 0 0.00% Unemployment Claims 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Total expenditures 319,000 0 319,000 319,000 0 0.00% Revenues over(under)expenditures 0 0 0 Beginning fund balance 30,590 30,590 30,590 Ending fund balance 30,590 30,590 30, 90 7'4TAl'{)F A1�L FUNDS + Total of Revenues for all Funds 55,983,894 3,607,950 59,591,844 62,026,183 Total of Expenditures for all Funds 58,102,320 8,773,560 66,875,880 63,570,333 Total Capital expenditures(included in total expenditures) 12,396,804 6,337,049 18,733,853 11,028,866 31 City of Spokane Valley 2013 Budget Revenues by Type General Fund Property Tax $ 10,943,700 Sales Tax 15,100,000 Criminal Justice Sales Tax 1,280,000 Public Safety Sales Tax 750,000 Gambling Tax 612,500 Franchise Fees/Business Registration 1,135,000 State Shared Revenues 1,684,600 Service Revenues 1,304,000 Fines and Forfeitures 1,502,300 Recreation Program Fees 571,500 Miscellaneous, Investment Int.,Transfers 241,100 Total General Fund 35,124,700 OtherFunds Street Fund 4,766,100 Paths&Trails Fund 7,800 Hotel/Motel Fund 460,500 CenterPlace Operating Reserve Fund 500 Service Level Reserve Fund 7,000 Winter Weather Reserve Fund 700 City Facilities Repair&Replacement 1,600 Debt Service LTGO 03 623,023 Capital Projects Fund 500,500 Special Capital Projects Fund 501,000 Street Capitial Projects Fund 7,957,725 Mirabeau Point Project Fund - CDBG Fund Revenues - Capital Grants Fund - Barker Bridge-Federal Grant Fund - Parks Capital Fund 50,000 Civic Facilities Capital Fund - Pavement Preservation Fund 1,198,284 Capital Reserve Fund 7,826,207 Stormwater Management Fund 2,001,800 Aquifer Protection Area 501,000 Equipment Rental&Replacement Fund 178,744 Risk Management Fund 319,000 Total Other Funds 26,901,483 TotalAllFunds $ 62,026,183 32 City of Spokane Valley 2013 General Fund Revenues $35,124�700 _public Safety Sales Tax 2� _GamblingTax Criminal Justice Sales Tax_ !�� 2% 4% – � - _Franchise Fees/Business . - - Registrations . 3% — — State Shared Revenues Sales Tax_� 5� 43% — _.Service Revenues 4% ------__ Ffnes&Forfeltures 4% Recreation Progra m Fees 1% - __Miscellaneous --- 1% ,� Property Tax 31% 33 City of Spokane Valley 2013 City Wide Revenues $ 62,026,183 �Capital Projects Funds 29% Debt Service Fund - � 1% Stormwater Management Other Special Revenue Funds__4 Fund 1% 3% Street Fund� � 8� �APA Fund 1% q - _ � �Internal5ervlce Funds 1% � ..1. General Fund 56% 34 Clty of Spokane Valley 2013 Budget Detall Revenues by Type 2011 2012 2013 Proposed General Fund Revenues Actual Budget Budget Prooertv Tax PropertyTax 5 10,461,051 5 10,808,900 5 10,943,700 PropeRy Tax-Delinquent 220,569 - - 10,681,620 10,808,900 10,943,700 Sales Texes Sales Tax 14,854,749 14,210,000 15,100,000 Sales Tax-Criminal Justice 1,266,819 1,200,000 1,280,000 Sales Tax-Publfc Sefety 724,219 790,000 750,000 16,845,787 16,200,000 17,130,000 Gamblinq Taxes Amusement Games 10,882 10,000 10,800 Card Games 447,778 550,000 535,500 Interest on Gambling Tax 137 10,000 200 Punch Boards&Pull Tabs 65,569 70,000 66,000 524,367 640,000 612,500 Licenses&Permits Business Licenses 90,238 90,000 90,000 ComcasLPEG ConlribuGon 25,115 - 25,000 Franchise Fees 1,015,327 1,176,000 1,020,000 1,130,680 1,266,000 1,135,000 State Shared Revenuas City Assistance State Revenue - 10,000 - Criminal Justice Area#4 130,326 130,000 130,100 Criminal Justice Special Progrems 74,942 76,600 80,600 DUI-Cilies 19,171 17,000 17,300 False Alarm Srvs - - - Liquor Board Exdse Tax 437,486 451,400 76,100 Liquor Board Profits 625,605 557,800 812,200 MVET Criminal Justice-Populatlon 19,853 22,500 23,500 Paymenl in Lieu of Taxes-DNR 3,870 3,500 4,800 Slreamline Seles Tax(SST)MitigaGon 589,154 560,000 540,000 WorkStudyReimbursement 3,723 5,500 - 1,9 04,131 1,834,300 1,6 84,600 Service Revenues Ainvay Heights Bldg.Plan Rev. 13,645 14,000 - Building Permits 597,906 590,000 730,000 Building Plan Review Fees 149,104 150,800 - Code Enforcement 10,211 - - Developer Mitigation Rev 51,238 52,000 - Cry Woli Fees 001.000.000.342.28.02 154,550 145,000 130,000 Demolition Permits 2,567 5,200 3,000 Grading Permits 2,479 5,000 1,100 Mechanical Permits 59,873 92,000 84,000 Misc.Permits 8 Fees 5,831 5,000 5,900 Planning Fees � 140,784 106,000 310,000 EECBG Grant 62,084 - - Plumbing Permits 36,138 35,000 40,000 Right oi Way Permits 105,765 100,000 - 1,392,175 1,300,000 1,304,000 Fines and Forteifures Public Safety Grants 163,657 55,000 - Fines 8 Forteits-Traffic 666,777 900,000 832,300 Olher Criminal-Non Tra(fic Fines 754,101 1,000,000 670,000 1,584,536 1,955,000 1,502,300 Recrealion Proqram Charaes Aclivity Fees(To use a recreatlonal facility) 214,096 215,000 215,000 Program Fees(fo participate in a program) 317,625 355,000 356,500 531,721 570,000 571,500 Miscellaneous Investment Interesl 82,691 145,000 90,000 Sales Tax Inleres[ 10,793 50,000 15,000 Property Tax Interesl - - - Police Prednct Re�t 8 MainL 52,009 55,000 53,000 O(fice oiPublic Dei-Re-Licensing Grant - - - Miscellaneous Revenue&Grants 3,278 - - 148,771 250,000 158,000 Transiers Transier-in-#101(street admin) 25,000 39,600 39,700 Transfer-in-#105(h!m tax-CP advertising) - 30,000 30,000 Transier-in-#310(full paveback) 1,051,730 - - Transier-in-#402(storm admin) 13,386 15,000 13,400 1,090,116 84,600 83,100 Total General Fund Revenue 5 35,833,904 5 34,908,800 5 35,124,700 35 City of Spokane Valley 2013 Budget Detail Revenues by Type 2011 2012 2013 OtherFund Revenues Actuals Budget Proposed Budget 101 Street Fund Investment Interest - 5,000 5,000 Motor Fuel(Gas)Tax 1,900,708 1,897,800 1,861,100 Other Miscellaneous Revenues 8 Grants 517,825 - - Street Mainlenance 8 Repair Charges 25,259 - - Ulililies tax 2,880,963 3,000,000 2,900,000 5,324,755 4,902,800 4,766,100 102 Arterial Street Fund Trensfer from:Capital Grants Fund - - - 103 Paths&Trails Fund Interfund Transfer-in-#101(MVFT) - - - Motor Fuel(Ges)Tex 7,898 8,000 7,800 7,898 8,000 7,800 105 Hotel/Motel Fund HoteVMotel Tax 457,603 430,000 460,000 Investmentlnterest 455 700 500 458,057 430,700 460,500 120 CenterPlace Ooeretina Reserve Investment Interest 556 700 500 556 700 500 121 Service Level Stabilization Reserve Transferfrom GeneralFund - - - Investment Interest 8,632 10,000 7,000 8,632 10,000 7,000 122 Winter Weather Reserve Interfund Transfer - - - Investmentln[erest 837 700 700 837 700 700 123 CiN Facilities Reoair&Replacement Investment Interest 1,989 2,000 1,600 InterfundTransfer#001 394,600 397,000 396,589 399,000 1,600 204 Debt Service-LTGO 03 Facilities District Revenue 427,120 432,320 437,120 Interfund Transfer-io-#301 92,251 92,652 92,951 Interfund Transfer-in-#302 92,251 92,651 92,952 611,623 617,623 623,023 301 Capital Proiects Fund Investmentlnterest 1,518 400 500 REET 1-1st.25 Percent 481,623 475,000 50Q000 Trensfer from:Street Capital Projects 483,141 475,400 500,500 302 Special Capitel Proiects Fund Investment Interest 1,732 2,000 1,000 REET 2-2nd.25 Percent 479,129 475,000 500,000 Trensfer from:Street Capital Projects - - - 480,861 477,000 501,000 303 Street Caoital Proiects Developer Contributions 92,768 275,000 - Grant Proceeds 3,298,073 7,828,118 6,597,842 Interfund Transfer-in-#102 8,502 89,000 - InterfundTransfer-in-#301 278,105 363,627 742,404 IntedundTranster-in-�t302 1,045,667 1,448,059 617,479 Intedund Transfer-in-#311 - 811,000 Interfund Transfer-in-#401 56,862 - - Transfer from Street Fund 13,105 - - Transfer from Generel Fund 551,730 5,344,813 10,814,804 7,957,725 304 Mira6eau Proiects Fund Investment Interest 45 14 45 14 - 307 Capital Grants Fund Transler lrom Art.St fund#102 49,518 - - Spokane coun[y utili[y 20,103 - - Miscellaneous/Private Development 18 - - Transfers from Special Capital Projects Fund 45,714 - Transferfrom Capital Project(301) - - - Transfer from Stormwater 115,353 - - 36 City of Spokane Valley 2013 Budget Detail Revenues by Type 2011 2012 2013 Other Fund Revenues Actuals Budget Proposed Budget 308 Barker Bridae Reconstruction-Fed Grant Coordinalion Revenue 765 - - Transfer from Capital Project(301) 133,588 134,353 - - 309 Parks Capital Prolecls Investment Interest 1,735 - - Stale Rec&Conservation Grant Rev 496,250 - - Transfer-in-#001 100,000 129,202 50,000 Transfer-in-#304 - 44,361 - 597,985 173,563 50,000 310 Civic Facililies Capital Prolects Investment Interest 8,609 6,000 - Spokane Cnty reimb on STEP-48th&Sundovm - 78,500 Spokane Cnty Library District-land acquisition - 744,048 - . 8,609 828,548 - 311 Pavement Preservalion Irnesiment Interest - 2,200 - Transfers-in-#001(100%>$26mm) - 2,045,203 - Transfers-in-#001 - - - Transfers-in-#101 - - 282,000 Transfers-in-#123 - - 616,284 Transfers-In-#301 - - 150,000 Transfers-in-#302 - 150,000 - 2,047,403 1,198,284 312 Capital Reserve Fund Transfers-in-#001 - - 7,826,207 - - 7,826,207 402 Stormwater Manapemenl Fund Grant Proceeds 373,861 153,667 - Intertund Transfers-in-#101(shop facility) - - - Investmenllnlerest 2,833 5,000 1,800 Stortnwater Management Fee 1,832,952 1,750,000 1,800,000 2,209,646 1,908,667 2,001,800 403 Aquifer Protection Area Investment Interest - 2,500 1,000 Gran[-Sprague Swales - 666,622 Spokane County 417,326 500,000 500,000 417,326 1,169,122 501,000 501 Equipment Rental&Replacement Fund Investment Interest 1,456 - 1,000 In[erfundTransfer-in-#001 15,400 - 15,400 InterfundTransfer-in-#101 9,100 - 10,777 Inlerfund Transfer-in-#101(plow replace) 100,000 150,000 InterfundTransfer-in-#402 - - 1,567 25,956 100,000 178,744 502 Risk Manaqement Fund Employmenl Securiry Transfers - - - Interfund Transfer-#001 319,000 319,000 319,000 Invesiment Inleresl 25 - 319,025 319,000 319,000 Total all other Funds Revenue 16,946,059 24,683,044 26,901,483 General Fund Revenues 35,833,904 34,908,800 35,124,700 Total Revenues 52,780,008 59,591,844 62,026,183 37 City of Spokane Valley 2013 Budget Expenditures by Department General Fund Council $ 390,111 City Manager 1,047,155 Public Safety 22,139,200 Operations&Administrative Deputy City Manager 609,706 Finance 1,089,633 Human Resources 228,041 Public Works 876,443 Planning &Community Development Admin 257,175 Development Engineering 850,845 Planning 869,743 Building 1,162,582 Library - Parks&Recreation Administration &Maintenance 1,059,717 Recreation 224,999 Aquatics 485,600 Senior Center 88,143 CenterPlace 796,884 General Government 2,965,557 Transfer-#312-Capital Reserve Fund 7,826,207 Total General Fund 42,967,741 Other Funds Street Fund 4,903,999 Paths&Trails Fund - Hotel/Motel Fund 460,500 CenterPlace Operating Reserve Fund - Service Level Stabilization Fund - Winter Weather Reserve Fund - Civic Facility Replacement Fund 616,284 Debt Service-LTGO 03 623,023 Capital Projects Fund 985,355 Special Capital Projects Fund 860,431 Street Capital Projects Fund 7,957,725 Mirabeau Point Capital Projects Fund - Capital Grants Fund - Parks Capital Projects Fund 50,000 Civic Facilities Capital Projects Fund - Pavement Preservation 1,198,284 Capital Reserve Fund - Stormwater Management Fund 2,077,991 Aquifer Protection Area 500,000 Equipment Rental&Replacement 50,000 Risk Management Fund 319,000 Total All Funds $ 63,570,333 38 City of Spokane Valley 2013 General Fund Expenditures $42,967,741 Public Safety 52% I-- z. .�``,• f� � 't� — . � _ _. ._ .,,`. �� '`s—: i - ._ '�Parks&Recreations � 6% Planning&Community Development - 7% ; . h Public Works� ,� General Government 2% 7% Operation&AdminlstrativeJ 5% I ' Legislative&Executive Transfer-q312-Capital 3� Reserve Fund 18% 39 City of Spokane Valley 2013 City Wide Expenditures $ 63,570,333 Stormwater&APA Funds �4% Gen.Gov.,Risk Mgmt,Equlp— V � Publ35�fety 17% � ° i ' t _ . . C�, ,` f �. , . - 4 Capital ProJects�`• 19% n, , — " .i eOperaUons&Administrative y �� Reserves,Tourism 1% Planning&Community Street Fund parks&Recreation Development 8% 4� 5% 40 CITY OF SPOKANE VALLEY,WA 2013 Budget General Fund Expendilures by DepaAment and Type Wagas,8enafits Services& ° :. Ca ital P &payroll�TaXes � Supplies � Charges � Intergovemmental �; l�tertund'. '� � Expentlitures � To1al.. GeneralFund Legislative Brench $ 188,868 $ 4,150 $ 197,093 $ - $ - $ - $ 390,111 Legislative 8 Executive 906,901 5,700 134,554 - - - 1,047,155 PublicSafety - - - 22,139,200 - - 22,139,200 Operations 8 Adminislrative �eputy Cily Manager 573,870 2,350 33,486 - - - 609,706 Finance 1,055,533 3,500 30,600 - - - 1,089,633 Human Resources 210,161 700 17,180 - - - 228,041 Public Works 741,993 25,500 108,950 - - - 876,443 Planning 8 Community�evelopment Admin 227,975 3,100 11,100 15,000 - - 257,175 Planning 729,293 7,250 93,200 40,000 - - 869,743 Building 1,036,282 34,200 48,700 30,000 8,400 5,000 1,162,582 �evelopment Engineering 764,895 7,800 48,150 30,000 - - 850,845 Library - - - - - - - Parks 8 Recreation Parks Administration&Maint. 221,717 35,800 784,200 11,000 7,000 - 1,059,717 Recreation 145,999 6,700 72,300 - - - 224,999 Aquatics - 2,500 483,100 - - - 485,600 SeniorCenter 77,693 3,500 6,950 - - - 88,143 CenterPlace 406,402 68,947 321,535 - - - 796,884 General Government - 18,700 1,426,500 265,600 369,000 885,757 2,965,557 Transferout-#312 Capital Reserve Fund - - - - 7,826,207 - 7,826,207 Total General Fund $ 7,287,582 $ 230,397 $ 3,817,598 $ 22,530,800 $ 8,210,607 $ 890,757 $ 42,967,741 41 Fur�d:�0�1 �� Gerierai�Fund � ��S�okane Ualisy Dept: �0�1� .��: � � �egislativeBranch � 2U33�Budget 011 -Council This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated,the appropriate levels of service,and establishing goals and policies for the organization. Accomplishments for 2012 . Continued monitoring of significant wastewater issues Monitor status of Spokane County Wastewater Permit.Staff reviewing County Flood Plain Study for potential discharge to Saltese Flats. • Solid Waste- to include identifying the issue&research alternatives of joining the consortium or handling it ourselves and examining the consequences of each alternative. Attended intergovernmental workshops and discussions regarding solid waste.City Manager is on the Joint Committee with otherjurisdictions to develop an RFP to determine options for Waste-to-Energy-Plant,long haul,and transfer station.Also explored options for solid waste collection. • Review and Evaluate Development Regulations and compare with surrounding Cities. Schedule council review and code update of sign and landscape code,zoning use matrix, boundary line adjustment process and building permit and application timeframes. . Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of State-wide significance as required by state code. Shoreline Inventory,goals and policies drafted and approved by Planning Commission and City Council. DOE Grant approved to assist in development of plan. • Pursue a legislative capital budget request. Work with Council to develop legislative agenda and capital requests for Park Road Pool Property and Sullivan Bridge.Pursued legislative request through legislative advisor. Unsuccessful in 2012. • Create an economic development plan including options for City Hall. Worked with Community Development to initiate an economic development plan.Met with local partners and economic development agencies.Developed Plan overview and inventoried partners.Plan pending input from Ad Hoc Committee.Changes to development regulations,stormwater swales and beautification and traffic infrastructure all economic development related. Goals for 2013 • Continue monitoring wastewater issues,including governance of wastewater facilities,and pursuit of the most efficient and economical methods to ensure the continuation of wastewater discharge licenses. . Pursue the topic of Solid Waste to include identifying the issue and obtaining alternatives ofjoining the consortium or handling it ourselves and the consequences of each alternative. • Develop a Shoreline Master Program to appropriate regulatory protection for waters of statewide significance as required by state statute. • Pursue a legislative capital budget request for possible financial assistance in the restoration of the Sullivan Bridge;purchase of a Transfer Station;and the assistance with creating the Appleway Trail Project. • Create an Economic Development Plan including review and evaluation of Spokane Valley's development regulations and how they compare with otherjurisdictions;and keeping options open for an alternative city hall. 42 Fund:001 General Fund Spokane Valley Dept: 01� Legislative Branch 2073 Budget 011-Council Budpet Summary =� �� 2013. 2079 20i2 � Proposed': Ac#uat Bud9et � ' Budge#? Personnel-FTE Equivalents M ayor 1.0 1.0 1.0 Council 6.0 6.0 6.0 Total FTEs 7.0 7.0 7.0 Budget Detail Salaries,Wages,&Benefits $ 141,389 $ 174,867 $ 188,868 Supplies 3,515 6,250 4,150 Services&Charges 139,814 205,132 197,093 Total Legislative Branch $ 284,718 $ 386,249 $ 390,111 43 Fund.fl�1 Generai Fund Spokane Valiey; Dept: t113 Exeeutive&Legisiative Support 2018 Budget U73-City Manaaer This department is accountable to the City Council for the operational results of the organization,effective support of elected officials in achieving their goals;fulfillment of the statutory requirements of the City Manager,implementation of City Council policies,and provision of a communication linkage between citizens,the City Council,City departments, and other govemment agencies. Accomplishments for 2012 • Support Council Goals: . Continued monitoring of significant wastewater issues Monitor status of Spokane County Wastewater Permit.Staff reviewing County Flood Plain Study for potential discharge to Saltese Flats. • Solid Waste to include identifying the issue 8 research alternatives ofjoining the consortium or handling it ourselves and examining the consequences of each alternative. Attended intergovemmental workshops and discussions regarding solid waste.City Manager is on the Joint Committee with otherjurisdictions to develop an RFP to determine options for Waste-to-Energy-Plant,long haul,and trahsfer station.Also explored options for solid waste collection. • Review and Evaluate Development Regulations and compare with surrounding Cities. Schedule council review and code update of sign and landscape code,zoning use matrix,boundary line adjustment process and building pertnit and application timeframes. • Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of State-wide significance as required by state code. Shoreline Inventory,goals and policies drafted and approved by Planning Commission and City Council. DOE Grant approved to assist in development of plan. • Pursue a legislative capital budget request. Work with Council to develop legislative agenda and capital requests for Park Road Pool Property and Sullivan Bridge.Pursued legislative request through legislative advisor.Unsuccessful in 2012. • Create an economic development plan including options for City Hall. Worked with Community Development to initiate an economic development plan.Met with local partners and economic development agencies.Developed Plan overview and inventoried partners.Plan pending input from Ad Hoc Committee.Changes to development regulations,stormwater swales and beautification and traKc infrastructure all economic development related. Goals for 2013 . Continue monitoring wastewater issues,including governance of wastewater facilities,and pursuit of the most eKcient and economical methods to ensure the continuation of wastewater discharge licenses. • Pursue the topic of Solid Waste to include identifying the issue and obtaining alternatives ofjoining the consortium or handling it ourselves and the consequences of each alternative. • Develop a Shoreline Master Program to appropriate regulatory protection for waters of statewide significance as required by state statute. • Pursue a legislative capital budget request for possible financial assistance in the restoration of the Sullivan Bridge;purchase of a Transfer Station;and the assistance with creating the Appleway Trail Project. • Create an Economic Development Plan including review and evaluation of Spokane Valley's development regulations and how they compare with other jurisdictions;and keeping options open for an alternative city hall. 44 Fund:U07 GeneraT fund Spokane Valley Dept. 8!3 Exec�tive&l.egislative SupRork 2013 Sudget, 013-Citv Manager Budget Summary r. ��3093' 2011 ZDAY Proposed Actuai Budge#I Budget' Personnel-FTE Equivalents City Manager 1.0 1.0 1.0 City Attorney 1.0 1.0 1.0 City Clerk 1.0 1.0 1.0 Deputy City Attomey 1.0 1.0 1.0 Deputy City Clerk 1.0 1.0 1.0 Administrative Assistant-Legal 1.0 1.0 1.0 Administrative Assistant(CCj 1.0 1.0 1.0 Administrative Assistant(CM) 1.0 1.0 1.0 Total FTEs 8.0 8.0 e.0 Intems 3.5 2.0 3.0 Budget Detail(•) Salaries,Wages,&Benefits $ 722,496 $ 906,951 $ 906,901 Supplies 3,273 7,720 5,700 Services&Charges 215,742 151,794 134,554 Total Executive&Legislative Support $ 941,511 $ 1,066,465 $ 1,047,155 45 Funsl;fl01 . ` General Fund : Gity of Spokane 1/alley � � - . . ��ept:� 016 � � � � ��, �� " �� 'Pubiia�3af�#y:,� � ` t � �� 2013�Sudget 016 -Public Safetv The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services,jail and animal control services. See following page for detail information on each budgeted section. Judicial System -The Spokane County District Court is contracted to provide municipal court services. "fhe contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Budgeted contract amount: $ 2,090,326 Law Enforcement- The Spokane County Sheriffs Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Budgeted contract amount: $ 17,220,568 Jail System -Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Budgeted contract amount: $ 1,301,540 Animal Control-Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Budgeted contract amount: $ 268,351 Fines& ForFeitures State Remittance Budgeted contract amount: $ 1,050,264 Communications Budgeted contract amount: $ 208,151 Interfund Transfers-Transfer to Fund#123 to cover future building improvements or the eventual replacement of the precinct building $ - Total $ 22,139,200 46 City of Spokane Valley 2013 Budget 016-Public Safety 30'!3', 2U11 3072. Proposed: Ac#aal Bu�iget i Budget; Judicial System: District Court Contract 814,284 1,071,588 898,375 Jury Management Contract - - - Intergovernmental Payments 30,855 - - Public Defender Contract 485,456 582,643 672,894 ProsecutorContract 396,151 430,074 393,219 Pretrial Services Contract 83,137 128,393 125,838 Prosecutor-Funded by JAG Grant 12,403 - - Subtotal Judicial System 1,822,285 2,212,698 2,090,326 Law Enforcement System: Sheriff Contract 16,296,352 16,422,754 16,599,835 Emergency Management Contract 81,116 84,970 82,291 Wages&Benefits 2,618 4,887 4,936 Operating Supplies 1,696 2,449 2,473 Repair&Maintenance.Supplies 1,713 2,449 2,473 Gas,Oil,&Tires 945 - - Small Tools&Minor Equipment 493 980 990 Electricity/Gas 23,866 33,545 33,880 Water 2,080 2,516 2,541 Sewer 754 839 847 Waste Disposal 3,423 2,935 2,964 Copier Maintenance - - - Law Enf.Bldg Maintenance Contract 52,730 73,419 74,153 Contingency - 53,395 367,735 Crywolf Charges&Fees 36,616 45,000 45,450 Sterling Bank Fees 4,316 - - Crywolf Refunds 1,360 - - Subtotal Law Enforcement System: 16,510,081 16,730,138 17,220,568 Jail System: Jail Contract 492,620 1,333,131 1,301,540 Jail-Geiger Corrections Center 127,520 - - Work Release(Geiger) 471,530 - Subtotal Jail System: 1,091,670 1,333,131 1,301,540 Other: CapitalOutlays/Communications 243,670 271,154 208,151 Fines&Forteitures State Remittance 974,099 1,057,363 1,050,264 Animal Control Contract 314,255 315,516 268,351 Non-Capital Equipment for JAG Grant 1,707 - - Non-Capital Equip for ARRAJAG Grant 1,946 - - Travel/Mileage 212 - - Building Replacement Costs 80,000 80,000 - Nighttime Seatbelt Patrol Overtime 3,196 - Hwy 27 Traffic Safety Overtime 4,799 - - X-52 DUI Overtime 7,891 - - Traffic Safety Emergency 5,565 - - Child Car Seat Overtime 3,587 - - Slow Down or Pay Up 6,677 - - Subtotal Other: 1,647,604 1,724,033 1,526,766 Total PublicSafety 21,071,640 22,000,000 22,139,200 47 City of Spokane Valley 2012 Budgeted Contract Expenditures 18,000,000 1fi 59.9�3fr 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 �`"�1'�4Q g98,375 67� �'�3�2N9 82�299 74,1�a3 268.3;ii - T- T---T District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf.Bldg Jail Contract Animal Control Contract Contract Contract Management Maintenance Contract Contract Contract 48 Fund:001. General Fund ' SpokaneUaliey Dept: 018 ' Operafions+8�Admit�istra#ive Services ' Y013 Budget 018-Operations&Administrative Services The Operations&Administrative Services Department is composed of three divisions,the Deputy City Manager Division,the Finance Division,and the Human Resources Division. As of 2007,the Legal Division costs are included in the Executive and Legislative Support Division. 013-Deputv Citv Manaqer Division The Deputy City Manager(DCM)supervises the Operations&Administrative Services Department,assists the City Manager in organizing and directing the other operations of the City,and assumes the duties of City Manager in his/her absence. Note: The Deputy City Manager position has been vacant since January 2010 but intended to be filled in the future. Accomqlishments for 2012 . Evaluated animal control options and selected provider and facility to provide long-term service to the city. • Worked on Solid Waste evaluation process to meet long-term needs of Spokane Valley • Resolved law enforcement billing dispute. . Identified alternatives to incarceration to pursue reducing future incarceration costs. • Evaluated prosecution alternatives to meet the specific needs of the Spokane Valley municipality. . Implemented public safety service contract amendments to ease administration and increase accuracy of associated costs. • Initiated planning for ten-year anniversary celebration. • Initiated branding and marketing plan for City including advertising in 4th quarter 2012. C�oals for 2073 • Evaluate Solid Waste options and select most effective course. • Negotiate public safety contracts to incorporate performance measures,enhanced reporting,and customer service standards. • Implement quarterly reporting to Council on public safety service contracts. • Implement enhanced oversight standards for prosecution services. . Complete contract and purchasing procedures. • Implement and support planned programs and events in celebration of the ten year anniversary. . Provide public information and marketing support to the City's economic development and tourism promotion efforts. • Update Strategic Communications Plan. Budaet Summarv 2fl13: 2019 2D12 Proposed< Actual Budget- Budget Personnel-FTE Equivalents Deputy City Manager 1.0 1.0 1.0 Senior Administrative Analyst 1.0 1.0 1.0 Public Information Officer 1.0 1.0 1.0 Administrative Analyst 1.0 1.0 1.0 Administrative Assistant 2.0 1.0 0.0 Office Assistant I 1.0 1.0 1.0 Office Assistant II 1.0 1.0 1.0 Total FTEs S.0 7.0 6.0 Intern 1.0 1.0 1.0 Budget Detail Salaries,Wages,&Benefits $ 424,953 $ 600,149 $ 573,870 Supplies 1,380 2,850 2,350 Services&Charges 79,375 55,885 33,486 Total Deputy City Manager Division $ 505,708 $ 658,884 $ 609,706 49 Fund:Q01 ; General Fu�d` ' Spokane Valiey; Dept: 098' Finance Division 2013 Budget 014-Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and reporting,payroll,accounts payable,purchasing,budgeting and financial planning,treasury,information technology and investments. The division is also responsible for generating and analyzing data related to the City's operations. The department prepares monthly Finance Activity Reports for review by the City Manager and City Council as well as the Annual Financial Report that is subject to an annual audit conducted by the Washington State Auditor's Office. Accomplishments for 2012 . Implemented State Auditor recommendations. . Improved financial statement process and accuracy . Expanded the contents of the monthly Finance Department Activity Report to include an analysis of revenues, expenditures and changes in fund balance for every activity fund managed by the City. . Completed the installation of the Paladin SmartGov permit tracking software and worked with the community Development department to monitor actual results against City expectations. . Replaced 32 personal computers that reached the end of their life cycle and installed Microsoft Office 2010 on each of the new PCs. • Researched,acquired and installed safes to store valuables including money at the finance Department, Permit Center and CenterPlace. . Replaced 3 servers and updated/repurposed 1. Goals for 2013 . Consider 2011 audit recommendations • Work towards continued improvement and accuracy in the financial statement preparation process. . Assist in negotiations to renew the City's lease of the City Hall building which expires March 31,2013. . Work with other city Departments,evaluate existing City purchasing system and consider implementing revisions to procurement including the use of purchase requisitions and purchase orders. . Develop a system to audit sales tax receipts and ensure that sales taxes collected by businesses located in Spokane Valley are actually credited to the City as opposed to other municipalities. • Replace another 30 personal computers that will reach the end of their life cycle and install Microsoft Office 2010 on replacements. . Replace 3 servers that will reach the end of their life cycle. . Update the remaining 5 to 6 servers to 2008. Budaet Summarv � � 2493; � = _ �2033 � 20i2`� � ;`Proposed` , Aetual BudgeE! Huciget` Personnel-FTE Equivalents Finance&Admin Services Director 1.00 1.00 1.00 Accounting Manager 1.00 1.00 1.00 AccountanUBudget Analyst 4.00 4.00 3.75 Accounting Technician 2.00 2.00 2.00 IT Specialist 3.00 2.00 2.00 GIS/Database Administrator 1.00 1.00 1.00 Total FTEs 12.00 11.00 10.75 Intern 1.0 0.0 0.0 Budget Detail Salaries,Wages,&Benefits $ 903,496 $ 1,011,932 $ 1,055,533 Supplies 6,468 3,500 3,500 Services&Charges 46,543 31,675 30,600 Total Finance Division $ 956,507 $ 1,047,107 $ 1,089,633 50 Fund:001. ' Generat Fund. Spokai?e Valley Dep#: 018 : Human Resources Division„ 2013:Buclget 016-Human Resources Division Human Resources(HR)is administered through the Deputy City Manager(DCM). The HR operation provides services in compensation,benefits,training and organizational development,staffing,employee relations,and communications. Accomplishments for 2012 • Met the AWC requirements to achieve the WeIlCity Award at the"Excellence"level. . Conducted and/or assisted in recruitment and selection to fill executive and managerial vacancies • Develop an automated employee performance management system for implementation in 2013 • Assisted in the support of the implementation of on-line employee services Goals for 2013 • Implement a program to reduce the number of pre-employment physicals and associated costs . Explore AWC Retro Program for possible reductions in workman's compensation rates . Implement the provisions of the successor labor contract negotiated in 2012 . Continue to review and revise City Website to increase service and functionality . Provide employee training in the areas of safe driving and budgeting Budqet 5ummarv � . 2013 � � � 2019 ��2UA2 ��Propos'scl'��, � � �� Actuat ��; � Sudget: �� "��, �Bud9e#�� Personnel-FTE Equivalents Human Resource Manager 1.0 1.0 1.0 Human Resources Technician 1.0 1.0 1.0 Total FTEs 2.0 2.0 2.0 Budget Detail Salaries,Wages,&Benefits $ 182,604 $ 189,459 $ 210,161 Supplies 596 1,847 700 Services&Charges 21,314 38,925 17,180 Total Human Resources Division $ 204,514 $ 230,231 $ 228,041 51 Fund:{I01 Gei�eral Fund Spokane ltalley Dept: 032' Public Woiks i 2013 BudgeE 032-Public Works The Public Works Department oversees the City's transportation system,which includes construction and maintenance of streets and stormwater systems,operations and maintenance of traffic signs and signals and transportation planning. Accomqlishments for 2012 • Designed and constructed funded capital projects. • Developed the 2013-2018 SixYearTransportation Improvement Plan. • Submitted grants for various capital projects. • Adopted the 2011 Update of the Pavement Management Program. • Completed numerous 2012 Pavement Preservation Projects. Goals for 2013 • Implement approved capital projects. • Provide planning for development of update Transportation Improvement Plan. • Prepare and submit grant applications for capital projects. • Complete 2013 Pavement Preservation Projects as approved Budget Summary 2013' ��201�'� � 2412'� Proposed' ��Acfua[: � �Sutlget: `.�udge#��; Personnel-FTE Equivalents Public Works Director 1.0 1.0 1.0 Administrative Assistant 2.0 2.0 2.0 Senior Engineer(CIP) 1.0 1.0 1.0 Senior Engineer 2.0 2.0 2.0 * Assistant Engineer(CIP) 1.0 1.0 1.0 * Limited Term Construction Inspector-Bridge 0.0 1.0 0.0 * Maint./Construction Inspector(ROW) 1.0 0.0 0.0 * Engineering Technician I 1.0 1.0 2.0 * Engineering Technician II 2.0 2.0 1.0 * Total FTEs 11.0 11.0 10.0 Budget Detail Salaries,Wages,&Benefits $ 550,017 $ 754,769 $ 741,993 Supplies 16,956 36,000 25,500 Services&Charges 101,646 103,750 108,950 Capital Outlay - 7,000 - TotalPublicWorks $ 668,619 $ 901,519 $ 876,443 * Only 50%is budgeted to the public works department in the General Fund with the balance budgeted as a part of capital projects funds. 52 Fund;�OQ9 � General Fund�= �Spo�kanQ�Valley, Dept: U50 Community�3evslopmen#-A�im9nis#ratiue ' . 2473 B[rclget Administrative Division The Administrative Division provides overall management and oversight of the Community Development Department including the permitting operation,long-range planning,development engineering,and code compliance and provides staff support through administration of the departmenfs budget, provides administrative support and department training. Accomplishments for 2012 . Continued department focus to facilitate customer service, teamwork and efficiency. • Provided staff support to the Planning Commission. • Implemented new Permitting software . Provided training to support staff to cover the Planning Commission. • Co-filed Planning and Development Engineering files. . Staff Liaison to City's Economic Development Committee. . Implementation of the Roadmap for Enhanced Permitting. Goals for 2013 . Work on City's economic development plan. • Continue to implement customer service improvements for the department. . Improve department website pages. • Continue work on permit process and customer service improvement plan. . Continue to implement a document control system for documents and forms. . Continued to work on department reporting. Budget Summarv 20�3' 207�1; 2492 � Pro}iosed €' Actual Bur3get Suclget; Personnel-FTE Equivalents Community Development Director 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 Office Assistant I 1.0 1.0 0.0 Total FTEs 3.0 3.0 2.0 Budget Detail Salaries,Wages,&Benefits $ 280,228 $ 292,643 $ 227,975 Supplies 1,488 4,100 3,100 Services&Charges 27,403 12,000 11,100 Intergovernmental Payments 10,645 15,000 15,000 Total Administrative Division $ 319,764 $ 323,743 $ 257,175 53 Fun�i:001�� C�enera(��und� , _Spokane Va11ey; Dept:"055 Community Developmen#=Deu.Engineering , ZOA3;Buciget Enaineerina Division Development Engineering provides the review and inspection for stormwater,access management and other public works improvements in development applications,and provides policy recommendations for public works issues. Accomplishments for 2012 • Continued implementation of the Roadmap for Enhanced Permitting. . Completed Hydrology Study for the Forker Draw Floodplain Study. • Completed Mapping Study for the Forker Draw Floodplain Study. Goals for 2013 • Update Standard Plans of Street Standards. • Continue work on permit process and customer service improvement plan. . Continue update Development Engineering's Webpage. Budaet Summarv � � 2033; 20�1 � 2072 � ��Pr�oposed � Actual� �� Budget: �� _�� Budge#� Personnel-FTE Equivalents Senior Engineer 1.0 1.0 1.0 Engineer 1.5 1.5 1.5 Assistant Engineer 1.0 0.0 1.0 Engineering Technician 2.5 1.5 1.5 Maint/Construction Inspector 1.0 1.0 2.0 Office Assistant I 1.0 1.0 1.0 Total FTEs 8.0 6.00 8.00 Budget Detail Salaries,Wages,&Benefits $ 527,389 $ 578,346 $ 764,895 Supplies 7,939 7,800 7,800 Services&Charges 64,346 49,650 48,150 Intergovernmental Payments 37,410 45,000 30,000 Total Engineering Division $ 637,084 $ 680,796 $ 850,845 54 Fu�nd:D01�� Gene�aCFund�.�� 'Spokane Valiey I3ept: 056 : Cominunity�eveiopment=Plann9ng °2Q13 Butlge# Plannina Division The Planning Division is responsible for providing professional policy guidance on land use issues to the City Council and Planning Commission. Planning staff participate at a regional level on issues such as annexations, growth targets,water quality,etc. It is also responsible for processing land use permits, reviewing environmentally sensitive areas,administering the State Environmental Protection Act and reviewing home occupation licenses. Accomplishments for 2012 . Completed the Shoreline Master Program Goals and Policies. . Continued to work with the region on UGA update process with hopeful adoption by end of 2012. . Began work on Economic Development Program. . Completed code amendments for Boundary Line Adjustments,Landscaping,Sign code,Use matrix animal shelters,multifamily standards adjacent to single family development. . Provided training to the Planning Commission permit processing. • Implementation of the PermitTracking Software. . Completed final legal steps on one abatement. Abatement action pending • Staff attended customer service training and other in-house training to make processes consistent. • Participated in the state-wide effort to reform the SEPA requirements. • Revised process for completing Shoreline Master Program. • Obtained a$125,000 grant to assist with the development of the Shoreline Master Program. Goals for 2013 • Complete the Shoreline Master Program. . Continue to work on Economic Development issues for the City. . Continue work on permit process and customer service improvement plan. . Complete code compliance procedure manual update with legal o�ce. • 2013 Annual Comprehensive Plan amendments. Budqet Summarv 2If13 � �Q1�(;� � 2a12i ' �Proposetl, Actuaf; Budget' Budget+. Personnel-FTE Equivalents Senior Planner 2.0 2.0 Z.0 Planning Manager 1.0 1.0 1.0 Associate Planner 2.0 2.0 1.0 Assistant Planner 3.0 2.5 0.0 Code Enforcement Officer 0.0 0.0 2.0 Planning Technician 1.0 1.0 1.0 Office Assistant I 0.0 0.0 1.0 Total FTEs 9.0 8.5 8.0 Budget Detail Salaries,Wages,&Benefits $ 648,560 $ 822,895 $ 729,293 Supplies 5,119 10,250 7,250 Services&Charges 70,027 86,100 93,200 Intergovernmental Services 18,629 75,000 40,000 Total Planning Division $ 742,335 $ 994,245 $ 869,743 55 Funii.001 : Geneial�und: " Spakane Uailey � . � . � Dep#:°�57. �� . .� � � � �� Comr�unity Development-Builaing D�wistar�� = �� : � � ° ._2Q73'Budge# Buildinn Division The Building Division implements the Washington State Building Code. This Division is responsible for ensuring that buildings and structures comply with adopted building codes through technical plan review and inspection services. The Permit Center receives applications and coordinates the review and processing of permits. Code compliance staff enforce zoning and building regulations on a complaint-driven basis. ROW inspection program provides inspection services to assure the compliance with the RPCP and the durability and safety of work done in the public ROW. Accomplishments for 2012 . Implemented new Permit tracking system. . Evaluated Express permitting process resulting in a slightly expanded program and updated information forms. . Completed code amendment to extend timeframes for building permits and applications. . Continued interlocal agreement to provide building plan review to Airway Heights. • Implementation of the Roadmap for Enhanced Permitting. Goals for 2013 . Continue work on permit process and customer service improvement plan. . Maintain partnering efforts with Spokane and Spokane County. • Develop web-access for permit system. . Continue work on department reports. Budaet Summarv ��.�-2093'� '2011 ?012' -Proposed AcEuai' Budget; ; Butlget. Personnel-FTE Equivalents Building Official 1.0 1.0 1.0 Building Inspector II 4.0 3.0 3.0 Assistant Planner 0.0 0.0 2.0 Code Enforcement Officer BP 2.0 2.0 0.0 Construction Inspector 1.0 0.0 0.0 Senior Permit Specialist 1.0 1.0 1.0 Permit Specialist 2.0 2.0 2.0 Senior Plans Examiner 1.0 1.0 1.0 Plans Examiner 0.75 0.75 0.50 MainUConst Inspector(ROV� 1.0 1.0 0.0 Office Assistant I 1.0 1.0 1.0 Total FTEs 14.75 12.75 11.50 Budget Detail Salaries,Wages,&Benefits $ 993,267 $ 1,066,405 $ 1,036,282 Supplies 22,516 35,300 34,200 Services&Charges 54,403 85,350 48,700 Intergovernmental Payments 18,629 65,000 30,000 Capital Outlays 64,309 - 5,000 Interfund Charges 8,400 8,400 8,400 Total Building Division $ 1,161,524 $ 1,260,455 $ 1,162,582 56 Fund.0�1 General Fund ;Spokane Yalley Dept: U76 ' Parks&Recreatian 2413 Budget The Parks and Recreation Department is composed of five divisions,the Administration and Park Maintenance Division, Recreation,Aquatics,Senior Center,and the CenterPlace Division. The overall goal of the department is to provide quality recreation programs and acquisition, renovation,development, operation,and maintenance of parks and recreation facilities. 000-Parks Administration&Maintenance Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2012 . Replaced the playground equipment at Terrace View Park. . Brought Greenacres Park online with opening ceremonies in June. . Completed the renovation of turt&irrigation at south end of Mirabeau Point Park campus. . Began the updating of the Parks and Recreation Master Plan. . Completed construction of the City's West Entry Gateway Project. Goals for 2013 . Complete Parks and Recreation Master Plan and begin to implement top priorities. . Develop a Farmer's Market on city-owned property for the summer. . Develop dog park master plan. . Work on the finalization of a new Centennial Trail Agreement. Buduet Summarv � � �� .20'13� 30'l1 ` 2092, Pro}iosed! Actual 8adge#; Budget; Personnel-FTE Equivalents Parks&Recreation Director 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 Total FTEs 2.0 2.0 2.0 Budget Detail Salaries,Wages,&Benefits $ 195,308 $ 202,978 $ 221,717 Supplies 32,474 61,600 35,800 Services&Charges 670,428 784,250 784,200 Intergovernmental Services 10,208 11,000 11,000 Intertund Transfer 7,000 - 7,000 TotalParksAdministration $ 915,418 $ 1,059,828 $ 1,059,717 57 Fund:001 General Eunti Spokane Yalley Dept: 076 Parks&Recreation ;. 2013.Budgef, 301 -Recreation Division 'fhe Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2012 • Established a monthly meeting group of Health&Wellness providers in Spokane Valley. • Joint training for summer staff with City of Cheney,Liberty Lake and Pullman. • Staff attended Year 1 at the National Recreation and Park Association Revenue Management School. • Partnering with Health District,YMCA,Valleyfest,North Idaho Disc Golf Club and Spokane Valley Police& Fire for Greenacres Park Grand Opening. • Created a new"doggy swim"event at Valley Mission Pool. Goals for 2013 • Continue to provide Joint programming and training with Liberty Lake and other area agencies for better cost efflciencies. • Establish a sponsorship policy to begin acquiring sponsors to help finacially support recreation programs. • Develop creative marketing strategies to increase recreation program attendance. Budget Summarv " 2013; 2Q11 2012; ;" .Proposed Actuai; B�dget Budge#' Personnel-FTE Equivalents Recreation Coordinator 1.0 1.0 1.0 Budget Detail Salaries,Wages,&Benefits $ 137,379 $ 149,911 $ 145,999 Supplies 4,688 9,250 6,700 Services&Charges 65,087 70,650 72,300 InterFund Charges - - - Total Recreation Division $ 207,154 $ 229,811 $ 224,999 58 Fund;007 ` General Furid Spokane Valley Uept:�,476� � Parks�&�ecreation �.�� 2013 Buclget 302-Aauatics Division The City of Spokane Valley owns three pools: Park Road Pool,Terrace View Pool,and Valley Mission Pool. Services include open swim,swim lessons,swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc.for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2012 . Continued to work with the"Make a Splash"campaign and Spokane Valley Partners to increase scholarship opportunities. . Maintained full summer swim program. . Continued to look for creative ways to utilize pool space during the off season. Continued with the Haunted Pool program and introduced a Doggy Swim Program. Goals for 2013 . Maintain full summer swimming program. . Develop creative revenue sources such as sales(sunscreen,goggles)and birthday packages. . Increase swim lesson and team fees to be competitive in our area. Budaet Summarv 2043`: Zt?11 k ' 2012 Pr'oposed_ Ae#ual Bac(get Budget; Budget Detail Supplies $ 1,947 $ 3,000 $ 2,500 Services&Charges 446,067 439,250 483,100 Intergovernmental Services - - - Total Aquatics Division $ 448,014 $ 442,250 $ 485,600 59 Fund.�30� General fund - S�okane liailey Dep#: fl76 Farks&Recreation ° 2�13 Budget 304-Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2012 . Hosted 4th Annual Resource Fair/Senior Empowerment Exposition. There were 39 vendors and approximately 250 attendees. . Continued to utilize the Wellness Center and offered more services such as foot care and hearing testing. . Worked with the Retirement Communities to involve their residents in activities at our Senior Center. • Continued to assist the Board of Directors to be in compliance with the Washington State Department of Revenue regarding their non-profit status. . Develop and publish a brochure for showcasing and marketing the Senior Center. Goals for 2013 • Continue to have staff active in the Senior Circle at Spokane Valley Hospital program. The program offers monthly educational seminars with pertinent information to share with our seniors. . Continue to offer a Resource Fair for seniors and their families. . Extend exercise opportunities for seniors. Bud�et Summarv 24'I3 201z 2012 Prc�posed AcEual: �Budget, Budget; Personnel-FTE Equivalents Senior Center Specialist 1.0 1.0 1.0 Total FTEs 1.0 1.0 1.0 Intern 1.0 1.0 1.0 Budget Detail Salaries,Wages,&Benefits $ 72,600 $ 77,320 $ 77,693 Supplies 960 5,240 3,500 Services&Charges 2,409 9,700 6,950 Capital Outlay - 700 - Total Senior Center Division $ 75,969 $ 92,960 $ 88,143 60 Eundc 401 Genera!Funii Spokane Ualley Dept: 076 `. ° Parks&Recreation. .:` . 2473 Butlget 305-CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003,and was completed mid-year 2005.The project represents the culmination of eight years of planning and fundraising by Mirabeau Point Inc.and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center,a great room (banquet facility),numerous meeting rooms,multi-purpose rooms,and a high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeast Washington and Northern Idaho. Accomplishments for 2012 . Implemented changes to our forms and brochures to encourage diversiry and decrease language barriers. • Purchased acoustical panels for sound improvement to the Great Room. • Increased participation with local agencies such as Visit Spokane to increase awareness of Spokane Valley to tourists. . Renovated meeting space between rooms 211 and 212. Goal for 2013 . Create an updated marketing plan for the next five years. This marketing plan will help create name recognition for CenterPlace and develop more corporate reservations. • Continue to implement changes to our forms and brochures that would decrease language barriers and encourage diversity. • Create an on-site storage facility in loading dock area thatwould alleviate storage challenges in CenterPlace and ensure our compliance with current regulations. Budqet Summarv ` 2fl93 243�1 2092' Proposed' ; ;, Actuai! BudgQt 8udget°: Personnel-FTE Equivalents Customer Relations/Facilities Coordinator 1.0 1.0 1.0 Administrative Assistant 2.0 1.0 1.0 Office Assistantl 0.0 1.0 1.0 Custodian 2.0 0.0 0.0 Maintenance Worker 2.0 2.0 2.0 Total F'fEs 7.0 5.0 5.0 Budget Detail Salaries,Wages,&Benefits $ 339,744 $ 381,403 $ 406,402 Supplies 59,535 78,876 68,947 Services&Charges 261,000 342,078 321,535 Interfund Charges 334,332 324,000 - Total CenterPlace Division $ 994,611 $ 1,126,357 $ 796,884 61 Fund.flU1 �eneral Fund Spokane Yalley t?epi:�090 �General Governmen# �� 2U�3 Badget 090-General Government The General Government Department comprises activities that encompass services to multiple departments. Included in this department are the costs of City Hall and related utilities,management information services,insurance costs, miscellaneous city intergovernmental costs and capital equipment costs that benefit more than one department,and outside agency funding. Outside agencies provide needed public services on behalf of the City. The outside agencies must provide an annual report of how the money was spent. Budaet Summarv . _ __ _ � 20'I 1� �2012, � ` ��`2p13': z� � °Ac#uai '�� Budgetj �Proposed Bud9et PERS/L&I set aside 0 50,000 0 Contingency 0 134,000 150,000 Contingency/Emergency(1%of recurring) 0 346,600 0 Employee Recognition&Safety Program 1,694 10,000 5,000 1,694 540,600 155,000 Supplies Business Registrations 1,292 2,000 2,000 Employee Recognition-Operating Supplies 25 0 0 Small Tools&Minor Equipment 1,629 1,500 1,700 Gas,Oil,&Tires 763 0 0 Office 8�Operating Supplies 9,229 20,000 15,000 12,938 23,500 18,700 Other Services 8 Charges Broadcasting Council Meeting 45,725 0 0 Accounting&Auditing 68,336 90,000 90,000 Uncollectible Accounts Expense 2,054 0 0 Petty Cash Reimbursement 11 0 0 Postage 3,626 5,000 5,000 Telephone/DSL Service 23,845 30,000 30,900 Advertising 169 0 0 City Wide Records Management 3,300 70,000 10,000 City Hall Rent 461,208 480,000 495,000 Facility Repairs&Maintenance 381 30,000 5,000 Equip Repair&Maint-Hardware Support 25,680 35,000 38,500 IT Support 96,059 100,000 105,000 Software Licenses&Maintenance 68,706 55,000 80,000 Non Capital ComputerSoftware/Hardware 35,941 30,000 82,100 PEG Reimburse-CMTV 28,988 0 0 Printing&Binding 0 5,000 5,000 Miscellaneous Services 10,872 15,000 15,000 Merchant Charges(Bankcard Fees) 9,927 25,000 10,000 EECBG Utilities Partnering Program 12,947 0 0 Vehicle Rental 4,130 7,000 7,000 General Operating Leases:Computer 45,559 45,000 35,000 Economic Development-Site Selector 9,179 15,000 12,000 Professional Services-Economic Devel. 83,352 105,000 87,000 City Economic Development 1,375 75,000 75,000 Community Survey 0 0 0 Professional Services-Social Services 67,961 60,000 63,000 Alcohol Treatment:Liquor Excise Tax 8,750 25,000 7,000 Alcohol Treatment:Liquor Profits 12,512 0 14,000 1,130,593 1,302,000 1,271,500 62 090-General Government Intergovernmental Services Election Costs 50,184 80,000 57,000 Voter Registration 79,252 62,000 83,000 Taxes and assessments 8,536 7,000 8,600 Spokane County Air Pollution Authority 114,941 117,000 117,000 252,913 266,000 265,600 Capital Outlays PEG COSV 8roadcast-Office Furn. 13,330 0 0 PEG COSV 8roadcast-Sofiware/hardware 47,095 0 0 PEG COSV Broadcast-Communication 5,357 0 0 Pavement Preservation 0 0 855,857 Copy Machine 0 20,000 2,000 Office Furniture&Equipment 0 35,000 3,500 ComputerSofiware/Hardware 22,121 0 24,400 87,903 55,000 885,757 Debt Service:Principal Interest and Other Debt Service Costs (952) 0 0 Interfund Payments for Service Interfund Transfer to ST Cap 2011+ 1,084,681 0 0 Interfund Trfto#303-Street Capital 551,730 89,500 0 Interfund Trf to#309-Park Capital 100,000 100,000 50,000 InterfundTrfto#311-Pavementreservation 0 2,045,203 0 Interfund Trfto#312-Capital Reserve Fund 0 0 7,826,207 Interfund Trf to#502-Risk Management 319,000 319,000 319,000 2,055,411 2,553,703 8,195,207 Total Governmental Division 3,540,500 4,740,803 10,791,764 63 Fand:�109 : Streef Fund Spokane Va11$y Dept: 042 ' 2013 Suilge# 101 -Street Fund The Street Operating Program is established to provide efficient and safe movement of both motorized and non-motorized vehicles,as well as pedestrians within the limits of the City,and coordinate convenient interconnect to the regional transportation system. Maintenace work includes snow and ice control,street pavement repairs,traffic signals and signs, landscaping and vegetation control and many other street maintenance and repair activities. Accomqlishments for 2012 • Updated the 2011 Street Master Plan. . Optimized traffic signals on selected corridors. • Applied for grants and work with various schools to install flashing beacons at crosswalks. • Renewed Contracts with private contractors for street maintenance services. . Outfitted the Maintenance Shop with Deicer tanks and a storage building for snow and ice operations. • Completed several Pavement Preservation Projects. • Continue to improve the efficiency of snow and ice operations. Goals for 2013 • Optimize traffic signals on selected corridors. • Apply for grants and work with various schools to install flashing beacons at crosswalks. . Renew Contracts with private contractors for street maintenance services. • Continue with the development and implementation of a winter operations program. Personnel-FTE Eauivalents 24�3: ° 2U�1 _ ,2Q12: Proposed' Ac#ual Budget; 8uclgei Senior Engineer-Traffic 1.0 1.0 1.0 Public Works Superintendent 1.0 1.0 1.0 Maintenance/Construction Inspector 1.0 1.5 2.5 ' Assistant Engineer-TraffidPlanning 2.0 1.0 1.0 Total FTEs 5.0 4.5 5.5 Interns 1.0 1.0 1.0 *For 0.5 FTE of fhe 2.5 FTEs,only 50%is budgefed fo fhe Sheef Fund wifh fhe balance budgeted as part of fhe capifal projecf funds Budaet Summarv Revenues Motor Vehicle Fuel Tax $ 1,857,708 $ 1,897,800 $ 1,861,100 Investment Interest 5,252 5,000 5,000 Utility Tax 2,880,963 3,000,000 2,900,000 Grants&Other Revenues 580,833 - - Total revenues $ 5,324,755 $ 4,902,800 $ 4,766,100 Expenditures Salaries,Wages,&Benefits $ 467,526 $ 522,142 $ 573,170 Supplies 84,185 72,200 72,200 Services&Charges 3,153,887 3,295,544 3,007,152 Intergovernmental Payments 712,919 851,000 851,000 Interfund Transfers 25,000 150,377 200,477 Nonrecuring Activities 1,467,707 540,000 200,000 Total expenditures $ 5,911,224 $ 5,431,263 $ 4,903,999 Revenues over(under)expenditures (586,469) (528,463) (137,899) Beginning fund balance 3,076,201 2,489,733 1,961,270 Ending fund balance $ 2,489,733 $ 1,961,270 $ 1,823,371 64 Fund:103 Traiis&,Paths Fund Spokane Ualley � �2013�Bus�qef 103-Trails 8 Paths Fund The State of Washington collects a$.375 per gallon motor vehicle fuel tax at the pump and remits$.0296 of the tax back to cities on a per capita basis. For 2013 the Municipai Research and Services Center estimates the distribution back to cities will be$20.64 per person. Based upon a Ciry of Spokane Valley population of 90,550 (per the Washington State Office of Financial Management on April 1,2012)we anticipate the Ciry will collect $1,868,900 in 2013. RCW 47.030.050 specifies that.42°/a of this tax must be expended for the construction of paths and trails and based upon the 2013 revenue estimate. This computes to$7,800. The balance or$1,861,100 will be credited to Fund#101 for Street maintenance and operations. Budaet Summarv ' € '. �0'#3 2011 �= i �012 � Propose.d � Actual. . Budget ; BudgeE= .. Revenues Moter Vehicle Fuel(Gas)Tax 7,835 8,000 7,800 Investment Interest 63 0 0 Total revenues 7,898 8,000 7,800 Expenditures IF Transfer for Trails/Paths Cap Proj 0 0 0 Total expenditures 0 0 0 Revenues over(under)expenditures 7,898 8,000 7,800 Beginning fund balance 48,186 56,084 64,084 Ending fund balance $ 56,084 $ 64,084 $ 71,884 Fuiid:105 flofeillNotel Fund Spokane Ua11ey 2p1$Budget 105-Hotel/Motel Fund The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of two percent on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any paR of the cost of tourist promotion,acquisition or operation of tourism-related facilities,and marketing of special events and festivals designed to attract tourists. Budaet Summarv � . 2p33s 2Q�l1: t 2012; ; !'r4posed � Acfual�. ` ��6adget' `� 8udget; Revenues Hotel/Motel Tax 457,603 430,000 460,000 Investment Interest 455 700 500 Total revenues 458,058 430,700 460,500 Expenditures Tourism Promotion 472,481 540,200 380,500 Ciry Directed Marketing Efforts 0 0 50,000 Transfers out- #001 0 30,000 30,000 Total expenditures 472,481 570,200 460,500 Revenues over(under)expenditures (14,423) (139,500) 0 Beginning fund balance 272,356 257,933 118,433 Ending tund balance $ 257,933 $ 118,433 $ 118,433 65 Funtl;-134 : Center Place{3peiating Reserve Fund Spokane Yalley �� ,;.� >, � � =, , " '�� ;-:. ��'� � � :�� : � � . ; ; � � �. �. -� ' ..�201 3 Budge#! 120-Center Place Oaeratina Reserve Fund The CenterPlace Operating Reserve Fund was established to provide an emergency revenue source for the recently completed facility. Budaet Summarv � ;�� 2073� ��; � 2011 , . ; 2012 Proposeci �. �Actuai� � �BudgeE�:; �=��Budget � Revenues Investment Interest 0 700 500 Transfers-in 0 0 0 Total revenues 0 700 500 Expenditures Operations 0 0 0 Total expenditures 0 0 0 Revenues over(under)expenditures 0 700 500 Beginning fund balance 350,787 350,787 351,487 Ending fund balance $ 350,787 $ 351,487 $ 351,987 Fund 12�I Servics i,eyel S#abitiza#inn i2eserve;Fund Spokaiie 1%aliey � . ,,. � � . �:�:. . � ��:. � � � . ��°.n:; � 2tf'i3.$�udget 121 -Service Level Stabilization Reserve Fund The Service Level Stabilization Reserve Fund was established to provide an emergency revenue source to maintain service levels in the event of a downturn in the local economy. Budget Summarv ��2013 2U1�1 ; 20�2' � Proposed ; � �� Aataal ;� � � �Budget G � �Budget� Revenues Investment Interest 8,632 10,000 7,000 Transfer-in 0 0 0 Total revenues 8,632 10,000 7,000 Expenditures Operations 0 0 0 Total expenditures 0 0 0 Revenues over(under)expenditures 8,632 10,000 7,000 Beginning fund balance 5,423,328 5,432,428 5,442,428 Ending fund balance $ 5,431,960 $ 5,442,428 $ 5,449,428 66 Fand:122 Winfer Weafherf?eserve�und �Spokane Ualley; �.2013 Sudget 122-Winter Weather Reserve Fund The Winter Weather Reserve Fund was established to provide emergency services during an unusually harsh winter. Budqet Summarv � � � �� 2013: 3019 � � �2�92 �� .�Proposecl: �� Actuai; � � 8udget; ��'� . 'Suiiget: Revenues Investment Interest 837 700 700 Transfer-in 0 0 0 Total revenues 837 700 700 Expenditures Reserve for Winter Weather 0 0 0 Total expenditures 0 0 0 Revenues over(under)expenditures 837 700 700 Beginning fund balance 501,168 502,005 502,705 Ending fund balance $ 502,005 $ 502,705 $ 503,405 F�ind;123 Giuic F.acil3ty iteplaceinent,Fund- ` Spokane Uali�ey �. .. �.. �.., r�.�.�.:� " :".�� . 20'13 Budget 123-Civic Facilitv Reqlacement Fund This fund was initially created to set aside money for the eventual replacement of CenterPlace and the police precinct building located on on east Sprague Avenue and the source of funds has in prior years been an annual transfer from the General Fund. Beginning in 2013 however,the General Fund will no longer set money aside in this fund for future building replacement and will instead commit the entire fund balance of Fund#123 to a pavement preservation program that will be operated through Fund#311-Pavement Preservation. This is in recognition of the fact that addressing deteriorating streets in a timely manner is a much higher priority in the present than setting money aside for buildings that will need replaced in the distant future. Related to this,the conclusion is that to both set money aside for the replacement of CenterPlace now while at the same time repaying the 2003 LTGO bonds(see Fund#204 discussion)that were issued to finance the construction of CenterPlace is essentially asking the same generation of taxpayerslcitizens to pay for the same structure twice-the initial construction and the replacement. Based upon the projected fund balance at the end of 2012 of$2,403,848,we estimate we can sustain the$616,284 transfer to Fund#311 for pavement preservation for 4 years. Budaet Summarv ' i 20'13': '�� 2071 � -��2012� ? ��Proppsed ;4etual; � Budget:; i Badget' Revenues Investment Interest 1,989 2,000 1,600 Transfers-in-#009 394,600 397,000 0 Total revenues 396,589 399,000 1,600 Expenditures Transfers-out-#311 0 0 616,284 Total expenditures 0 0 616,284 Revenues over(under)expenditures 396,589 399,000 (614,684) Beginning fund balance 1,608,259 2,004,848 2,403,848 Ending fund balance $ 2,004,848 $ 2,403,848 $ 1,789,164 67 Fund;204. Limited Tax General C?bligafion-�eb#5ervice Fund' Spokane Yal,ley 2093 Budget 204-Limited Tax General Obliqation(LTGO)-Debt Service Fund This fund is used to account for the accumulation of resources for, and the payment of the 2003 nonvoted (LTGO)bonds issued by the City to construct the CenterPlace facility. These are limited tax general obligation bonds and as such,the full faith, credit and resources of the City have been irrevocably pledged for the timely payment of principal and interest,within constitutional and statutory limitations pertaining to non-voted general obligations. The 2003 LTGO Bonds are 30-year bonds and are due to be paid-off in annual installments running through 2033. Annual debt service payments are financed through two sources: 1) Money received from the Spokane County Public Facilities District 2) A portion of the first and second 1/4%real estate excise tax(REET)that is transferred into this fund from City of Spokane Valley fund number 301 and 302. Budqet Summarv 2013 20�1 � 2t312 °' Proposed Actual; � 'Budget Budgefi; Revenues Spokane Public Facilities District 427,120 432,320 437,120 Transfer-in-#301 92,252 92,652 92,951 Transfer-in-#302 92,251 92,651 92,952 Total revenues 611,623 617,623 623,023 Expenditures Debt Service Payment-CenterPlace 427,470 432,320 437,120 Debt Service Payment-Roads 184,153 185,303 185,903 Total expenditures 611,623 617,623 623,023 Revenues over(under)expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 68 Fund;3��: . Capital Projects&Special Capital F'rojects Funds Sjiokane Va11ey' 2013 Budget; 301 Capital Proiects Fund This fund is used to account for the collection and expenditures of the first one-quarter of one-percent real estate excise tax(REET 1)that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in a capital improvements plan. Revenues recorded in this fund are typically used as a matching fund for street related construction projects accounted for in Fund#303- Street Capital Projects Fund, and to pay for a portion of the annual bond payment on the City's 2003 LTGO bonds that are accounted for in Fund#204- LTGO Debt Service Fund. Beginning in 2013 revenues from this fund will be transferred to Fund#311 - Pavement Preservation Fund to provide partial financing towards the City's pavement preservation effort. Budaet Summarv zo�� 2011: 2o1z Proposea'. Actual! ` ` ; Budget Budget Revenues REET 1 -Taxes 481,623 475,000 500,000 Investment Interest 1,518 400 500 Total revenues 483,141 475,400 500,500 Expenditures Intergovernmental Services 0 0 0 Transfer-out-#204 0 92,652 92,951 Transfer-out-#303 0 363,627 742,404 Transfer-out-#311 (pavement preservation) 0 0 150,000 Interfund Transfers 503,944 0 0 Total expenditures 503,944 456,279 985,355 Revenues over(under)expenditures (20,803) 19,121 (484,855) Beginning fund balance 792,875 772,072 791,193 Ending fund balance $ 772,072 $ 791,193 $ 306,338 ss Fund:302 Speciai Gapi#ai Projec#s Fund, Spokane Ualley 20'13 Buclget 302-Special Capital Proiects Funds This fund is used to account for the collection and expenditures of the second one-quarter of one-percent real estate excise tax(REET 2)that is authorized through RCW 82.46. This quarter percent may be only be levied by cities that are planning under the Growth Management Act and may only be used to finance capital projects. Revenues recorded in this fund are typically used as a matching fund for street related construction projects accounted for in Fund#303-Street Capital Projects Fund, and to pay for a portion of the annual bond payment on the City's 2003 LTGO bonds that are accounted for in Fund#204-LTGO Debt Service Fund. Beginning in 2013 revenues from this fund will be transferred to Fund#311 -Pavement Preservation Fund to provide partial financing towards the City's pavement preservation effort. Budaet Summarv 20'13'. 201'I< 2012 " ,Proposed; `Actual: Budget : Bualget Revenues � REET 2-Taxes 479,129 475,000 500,000 Investment Interest 1,732 2,000 1,000 Total revenues 480,861 477,000 501,000 Expenditures Transfer-out-#204 92,251 92,651 92,952 Transfer-out-#303 1,045,677 1,448,059 617,479 Transfer-out-#307 45,714 0 0 Transfer-out-#311 (pavement preservation) 0 0 150,000 1,183,642 1,540,710 860,431 Revenues over(under) expenditures (702,781) (1,063,710) (359,431) Beginning fund balance 2,333,084 1,630,303 566,593 Ending fund balance $ 1,630,303 $ 566,593 $ 207,162 �o Fund:303 ' Street Capi#al Projec#s Fiind.' ;Spokane Ya11ey . .2093 Hudget�� 303-Street Caoital Projects Funds The Street Capital Projects Fund accounts for monies used to finance street construction and reconstrudion projects adopted in the City's 6-year Transportation Improvement Plan(TIP). Revenues to finance the projects represent a combination of State and Federal Grants which typically cover upwards of 80%of projects costs with the City match portion coming from transfers from Capital Projects Fund#301,Special Capital Projects Fund dKi02 and sometimes Stormwater Management Fund#402. Budget Summarv ; i: 2093' ZQ11 2412 ` P�opaseti: Rcivai E'� �� Butlgei `, Budget`. Revenues Grant Proceeds 3,297,974 7,828,118 6,597,842 DeveloperContribution 91,268 275,000 0 Miscellaneous 1,590 0 0 Intertund Transfer-in-#001 551,730 89,000 0 Intertund Transfer-in-#301 259,060 363,627 742,404 IntertundTransfer-in-#302 1,036,178 1,448,059 617,479 IntertundTransfer-in-#311 0 811,000 0 Intertund Transfer-in-#401 56,862 0 0 Intertund Transfer-in 50,151 0 0 Total revenues 5,344,813 10,814,804 7,957,725 Expenditures PineslMansfield,Wilbur Rd.to Pines 22,743 463,312 300,000 Argonne Rd Corridor Upgrede SRTC 06-31 134,006 802,792 957,892 Pines(SR27)ITS Imporvement SRTC 06-26 3,090 1,766,201 637,288 BroadwayAvenue Safety Project Pines-Park 804,030 0 0 Sprague/Sullivan PCC Intersection 1,510 0 0 Park Road-#2(PE Only)-Broadway to Indiana 122,989 0 0 Indiana Ave.Extension-3600 1,358,038 0 0 Indiana/Sullivan Intersection PCC 1,252,581 0 0 Sprague Ave Resurtacing-Evergreen to Sullivan 44,360 1,582,000 188,745 Mission Ave-Flora to Barker 7,060 300,000 0 Park Rd RR Crosing Safety Improvements 25,839 0 0 Sullivan&Euclid PCC 25,923 26,289 139,332 Broadway @ Argonne/Mullan 42,888 138,150 219,599 Spokane Valley-Millwood Trail 3,770 447,000 200,000 24th Ave Sidewalk-Adams to Sullivan 1,696 278,520 15,000 Greenacres Trail-Design 44,787 60,000 0 In-House Design-Sidewalk Infill 7,851 398,250 337,507 Sidewalk&Tansit Stop Accessibility 9,499 182,290 33,198 Sullivan Rd W Bridge Replacement 54,387 600,000 800,000 MansfieldAve.Connection 477 738,000 1,012,924 Sullivan Rd W Bridge Temp Repairs 1,950 200,000 0 University Rd/I-90 Overpass Study 0 284,000 125,000 Evergreen-16th to 32nd reconstruction 0 959,000 0 Pines Rd(SR27)&Grace Ave.Intersect study 0 0 98,100 City wide safety improvements 0 0 450,995 WellesleyAve&Adams rd sidewalk 0 0 554,500 ArgonnelMullan corridor safety-Indiana to Broadway 0 0 104,460 Argonne Rd-Empire to Knox 0 0 172,785 Sprague ave ADA sdwlk improvement(Havana-Fancher) 0 0 110,400 STEP Projects(106,107,109,128,129,130,131) 1,375,148 0 0 Contingency 0 1,500,000 1,500,000 Misc.Road Projects 191 0 0 Total expenditures 5,344,813 10,725,804 7,957,725 Revenues over(under)expenditures (0) 89,000 0 Beginning fund balance 73,456 73,456 162,456 Ending fund balance $ 73,456 $ 162,456 $ 162,456 71 Fund:304 Mirabeau Point�api#at Project Fund: Spokane�fatley, 2013 Budget 304-Mirabeau Point Caaital Proiect Fund Mirabeau Point is a multi-use regional project located at 2426 Discovery Place which is operated by the City. "fhe bond sale proceeds were spent in 2003, 2004, and 2005. CenterPlace provides space for a Conference Center Wing, Senior Center Wing and a Great Room Wing. The portiont of CenterPlace used for the Conference Center Wing and Great Room Wing is developed as a"regional facility"as defined in RCW 36.100 and 35.57.020. Budaet Summarv � ' .� 21I13; ! 241'I ; 2012 : . PrQposed ;Actual � Budget Buciget Revenues Other Miscellaneous Revenue Investment Interest 0 14 0 Total revenues 0 14 0 Expenditures Capital Outlays 0 0 0 Transfers out-#309 0 44,361 0 Total expenditures 0 44,361 0 Revenues over(under)expenditures 0 (44,347) 0 Beginning fund balance 44,347 44,347 0 Ending fund balance $ 44,347 0 0 �z F'und:30T Gapital Gran#s Funcl Spokane Ualiey � -�.,�:. :� � _ .� . � �: � �. �� .. " 2fl�3 Budget 307-Capital Grants Fund The Capital Grants Fund accounts for capital improvement projects funded partially by grant proceeds from other governmental agencies,such as Transportation Improvement Board, Spokane TransitAuthority,Surface Transportation Program, and Community Development Block Grant. Revenues to this fund are from grant proceeds and transfers from other special revenue funds. Budpet Summarv � � 20'13' '" 241'1. � 2092 ; Propo"sed ' .Aet�al � Budget ; Budge#° Revenues Grant Proceeds 20,103 0 0 Miscellaneous 18 0 0 Interfund Transfer-in-#302 45,714 0 0 Interfund Transfer-in-#102 49,518 0 0 Total revenues 115,353 0 0 Expenditures Broadway-Moore to Flora 115,335 0 0 Total expenditures 115,335 0 0 Revenues over(under)expenditures 18 0 0 Beginning fund balance 129 147 147 Ending fund balance $ 147 $ 147 $ 147 Funii 308 ' ` Sarker Bridge Fund:._ Spakaire Yalley 3013 Baitget 308-Barker Bridae Fund Budpet Summarv � i �20'13� ��2071� � � 2Q�2 = Propo'sed�' Actual �: .Budget : Biidget' Revenues Miscellaneous 765 0 0 Interfund Transfer-in-#301 133,588 0 0 Total revenues 134,353 0 0 Expenditures Bridge Reconstruction 134,353 0 0 Total expenditures 134,353 0 0 Revenues over(under)expenditures Beginning fund balance 0 0 0 Ending fund balance 0 0 0 0 0 0 73 Pund:3Q8. Parks Capital Projects Funti Spokane Yalley �� 209��Bud�et 309-Parks Caaital Proiects Fund The Parks Capital Projects Fund is specifically designated for Parks and Recreation Capital improvements. Budaet Summarv 2013; �2Q�'#� 2fl12 '� � � � Proposed' ��Actu�C ` �� Bydget �.: �� ° Buiigget"; Revenues Grant Proceeds 496,250 0 0 Transfer-in-#001 100,000 129,202 50,000 Transfer-in-#304 0 44,361 0 Investment Interest 1,735 0 0 Total revenues 597,985 173,563 50,000 Expenditures Terrace View Park Play Equipment 0 120,000 0 Contingency 0 50,000 0 CenterPlace S. Landscape development project 0 73,563 0 Capital 0 0 50,000 Greenacres Park 1,436,199 0 0 Total expenditures 1,436,199 243,563 50,000 Revenues over{under)expenditures {838,214) (70,000) 0 Beginning fund balance 1,249,365 411,151 341,151 Ending fund balance $ 411,151 $ 341,151 $ 341,151 74 Eund;31�I Civic Facility Capitat Proje�ts Fund ; ,= S�okane Ualley � � � � � ,�� a��W��st�� 310-Civic Facilities Capital Proiects Fund "fhe Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31,2009 this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly$2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program (STEP)initiated by Spokane County that resulted in the installation of sewer lines down many City streets. At that time, rather than have lengthy patches in streets,the City opted to completely reconstruct them. In 2012 the City opted to use this fund to finance a variety of items including a$120,000 west gateway project at Thierman; and two street reconstruction projects including one located at 48th and sundown,the cost of which was partially offset by a contribution from Spokane County. Additionally,the City will expend up to$30,000 in professional services costs that have lead to the City opting to purchase for$2,500,000 an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition cost is a $744,048 receipt from the Spokane County Library District who will acquire 2.5 of the 8.4 acres initially purchased by the City where they plan to ultimately construct a library building of no less than 30,000 square feet. In order for the library to actually construct a new building on this site, they must first have a successful voted bond issue to provide the necessary financing. In the event the Library District is unable to pass a bond within five-years, they will transfer the property back to the City at the same price it paid for the property,or the$744,048. Budqet Summarv � 20'13. 20�7 2t?1,2 Priiposed � � �Actual� :� �� 8udgst ��` � � Bi�dgex; Revenues Investment Interest 8,609 6,000 0 Spokane Cnty reimb on S"fEP-48th&Sundown 0 78,500 0 Spokane County Library District 0 744,048 Total revenues 8,609 828,548 0 Expenditures West Gateway at Thierman 500,000 120,000 0 STEP-Greenhaven 0 118,000 0 STEP-48th&Sundown 0 173,500 0 Prof Svc related to potential Sprague property acquisition 0 30,000 0 Acquisition of Sprague property 0 2,500,000 0 Interfund Transfers-out-#001 551,730 0 0 Total expenditures 1,051,730 2,941,500 0 Revenues over(under)expenditures (1,043,121) (2,112,952) 0 Beginning fund balance 4,899,744 3,856,623 1,743,671 Ending fund balance $ 3,856,623 $ 1,743,671 $ 1,743,671 75 Funcic 311 Pavement Preservatlon Fund ~ , Spokane Yaliey �"`�20'13'Budgef� 311 -Pavement Preservation This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. During the 2011 Budget the City Council opted to make an initial transfer of$500,000 from the General Fund to this Fund#311,and additionally transfer from the General Fund an amount equal to 40%of the General Fund's audited fund balance that exceeded$26,000,000 as of December 31,2010. The 2010 ending fund balance was$27,461,703 which resulted in an additional 2011 transfer of$548,681 (computed as($27,461,703-$26,000,000)x 40%). In the 2012 Budget the City council opted to transfer 100%of the General Fund unreserved fund balance in excess of$26,000,000 to Fund#311 which computed out to$2,045,203(_$28,045,203-$26,000,000). This figure, coupled with the transfers from 2011 resulted in a 2012 appropriation of$3,129,883 to be directed towards a variety of pavement preservation and street construction projects. In the 2013 Budget the City has committed to financing pavement preservation at a level equivalent to 6%of 2013 General Fund recurring expenditures which computes out to$2,054,141 (_$34,235,677 x 6%). This will be funded with an appropriation of$855,857 in the General Fund and an additional appropriation of$1,198,284 Fund#311. Sources of financing for the fund#311 appropriation include transfers-in from Fund#101 of$282,000; #123 of$616,284;#301 of$150,000 and#302 of$150,000. Financing pavement preservation at an amount equivalent to 6%of General Fund expenditures through the aforementioned plan is sustainable for approximately 4-years,which will coincide with the ultimate exhaustion of the Fund#123 fund balance. Beyond that point,we anticipate the finanacial commitment to pavement preservation is sustainable at an annual level of no less than$1,437,857 including$855,587 from the General Fund#001;$282,000 from the Street Fund#101;$150,000 from the Capital Projects Fund#301;and$150,000 from the Special Capital Projects Fund#302. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects,any money not expended in a given year will remain in the fund and will be available for reappropriation in subsequent years. P/ease see the following page for a list of proposed/potential projects in 2013 Budaet Summarv ; ;"�� 20�3` 2071; T 2012 � Proposed: :.Actual B,udgef ; Budget. Revenues Transfers in-#001 500,000 0 0 Transfers in-#001 (40%>$26mm) 584,681 0 0 Transfers in-#001 (100�>$26mm) 0 2,045,203 0 Transfers in-#101 0 0 282,000 Transfers in-#123 0 0 616,284 Transfers in-#301 0 0 150,000 Transfers in-#302 0 0 150,000 Investment Interest 0 2,200 0 Total revenues 1,084,681 2,047,403 1,198,284 Expenditures Pavement preservation 0 0 1,198,284 Transfers out-#303-Sullivan Brdg Rpr 0 200,000 0 Transfers out-#303-Evergreen 16-32 0 111,000 0 2012 Pavement Preservation-Phase 1 &2 0 2,818,883 0 Total expenditures 0 3,129,883 1,198,284 Revenues over(under)expenditures 1,084,681 (1,082,480) 0 Beginning fund balance 0 1,084,681 2,201 Ending fund balance $ 1,084,681 $ 2,201 $ 2,201 76 Fund:3'I1 Pauemen#Pres"eiva#ion Fund Spokane ltalley 2013 Budget 311 -Pavement Preservation(continued) Based upon recommendations in the Pavement Management Plan Update 2011 along with field verification by Public Works staffwe are recommending the following preliminary project list of pavement preservation projects for 2013: � �:�STREET �� := FROM ,� � ' ` �� TO� Sullivan Road Indiana Avenue Euclid Avenue Carnahan Road 8t"Ave End Spra ue Avenue* Herald Road Universit Avenue Spra ue Avenue Farr Road Herald Road �h Av n McKinnon Road Fancher Road Ar onne Road Sprague Avenue Broadwa Avenue S ra ue Avenue EB Onl '' Havana Street Fancher Road S ra ue Avenue Fancher Road Dollar Road Sullivan Road Euclid Avenue Trent Avenue *These are projecfs recommended by SRTC sfaff for granf funding. If construction bids are lower than our estimates or if grant money is received,then the following list of projects would be recommended for additional pavement preservation projects in 2013: ,: �TRE�T' �� FR�'J�1" � ;� �� ;- � :�'0- �� ,,y. Applewa Blvd Thierman Park road 2nd Av n Universit Avenue Bowdish Road Blake Road Saltese Road "' Saltese Road `h v n McDonald Road 2 tn v ue Pines Road McDonald Road Park Road Valle a Avenue Broadwa Avenue Adams Road" S ra ue Avenue nd Adams Road** 2"d Ave ue th v **These are projecfs eligible for CDBG funding Please note:Further investigation,testing and evaluation will be necessary to finalize these lists. 77 Fund.3�2" =Capitai Reserue Fund Spokane YaI(ejr Y013 Budget 312-Capital Reserve Fund This is a new fund created in 2013 and it will be used to account for the accumulation of resources for a number of future capital projects. Source of financing in 2013 is a transfer of a portion of the General Fund fund balance in the amount of$7,826,207. Projects forwhich resources of this fund are intended include: • The replacement of the western most portion of the Sullivan Street Bridge that accomodates southbound traffic. Total project cost is estimated to be$19,75 million and the City has thus far received$10.0 million in grant commitments to complete the project. • The acquisition or construction of a City Hall building. • Development of a joint library and City park site. Budqet Summarv 2Q13 ��2Q11 � ` 2012 � �:Proposed � Acfual Budgei ; Budgef Revenues Transfers-in#001 0 0 7,826,207 Investmentlnterest 0 0 0 Total revenues 0 0 7,826,207 Expenditures Capital Outlays 0 0 0 Total expenditures 0 0 0 Revenues over(under)expenditures 0 0 7,826,207 Beginning fund balance 0 0 0 Ending fund balance 0 0 $ 7,826,207 78 Fund.4p2: Storm Manageinent Fund Spokane Yailey � � � �� . : . � : � �� _ � ,� � .. � �� ` � �. .��'; �� . �� 2U13 Budget 402-Stormwater Manaaement Fund The Stormwater Management fund accounts for receipt and expenditure of the Stormwater fee. This fee is levied on an annual basis based upon a number of equivalent residential units attached to the parcel. The stormwater funds are used for stormwater management,maintenance and construction of the City's stormwater system. Accomnlishments for 2012 . Won grant to install swales on Sprague Ave,expedited design/construction for 2012 . Won grant and started design work with WSDOT to build a Valley regional decant facility . Designed/Constructed stormwater improvements(Pines/Alki,Dishman-Mica/Appleway) . Completed/implemented tasks associated with the State mandated Phase II Stormwater Permit . Continued assessment work on State mandated Underground Injection Control Program . Completed stormwater assessment rolls,updated the commercial impervious surfaces map . Bid contracts for Landscaping,and Structure Cleaning Services;renewed sweeping contract . Secured grant dollars to support sweeping operations Goals for 2013 . Develop and implement ongoing structure inspection program and populate GIS database . Complete Underground Injection Control(UIC)Assessment and Retrofit Plan . Eliminate stormwater discharges to the Spokane River from Sullivan bridges . Continue development and refining a Stormwater Capital Improvement Program . Continue work with WSDOT to build a decant facility to process/dispose liquid and solid stormdrain debris Personnel-EFT Eauivalents �2Q93', '2U11: ; 2092 = Proptised Ac#uai= = 8ud9e#; ; =Budget, Engineer 1.0 1.0 1.0 Engineering Technician II 1.0 1.0 1.0 Assistant Engineer 1.0 1.0 1.0 Maintenance/Construction Inspector 1.0 1.5 1.5 Total FTEs 4.0 4.5 4.5 Interns 2.0 2.0 2.0 Budaet Summarv Revenues Stormwater Management fees 1,785,381 1,750,000 1,800,000 Investment Interest 2,833 5,000 1,800 Miscellaneous 47,571 0 0 Nonrecurring Grant Proceeds 373,861 153,667 200,000 Total revenues 2,209,646 1,908,667 2,001,800 Expenditures Salaries,Wages,&Benefits 417,874 438,614 475,604 Supplies 13,427 32,540 16,300 Services&Charges 1,017,181 1,244,287 1,132,687 Intergovernmental Services 23,076 23,000 23,000 Transfers out-#001 0 15,000 13,400 Capital-various projects 70,248 0 0 StreeUStorm maintenance facility 91,211 400,000 150,000 Sullivan 8ridge Drain Retrofit 0 0 267,000 Total Expenditures 1,633,017 2,153,441 2,077,991 Revenues over(under)expenditures 576,629 (244,774) (76,191) 8eginning working capital 2,382,660 2,137,886 Ending working capital $ 2,137,886 $ 2,061,695 79 Fund:4a3. Aquifer Protect�on Area Spokane Vatley 2�73 Butlget 403-Aquifer Protection Area The Aquifer Protection Area Fund was created in 2011 to account for aquifer protection area fees collected by Spokane County and remitted to the City. Historically, Spokane County has collected the fee from local residents and expended the proceeds on projects in Spokane Valley. By mutual agreement, beginning in 2011 all monies collected by the County are now remitted to the City for use in City directed projects that will protect the aquifer. We estimate the fees will generate annual revenue of approximately$500,000. Budqet Summarv � 20'13' r � '��2011' � �2812: `� � � Proposecl;� � ` Ac#ital; ` Budget' Budget`: Revenues Spokane County 417,326 500,000 500,000 Grant-Sprague Swales 0 666,622 0 Investment Interest 0 2,500 1,000 Total Revenues 417,326 1,169,122 501,000 Expenditures Sprague Swales 0 1,171,411 0 CapitalOutlay 0 0 500,000 Total Expenditures 0 1,171,411 500,000 Revenues over(under}e�enditures 417,326 (2,289) 1,000 Beginning working capital 417,326 415,037 Ending working capital $ 415,037 $ 416,037 80 Func1,�a1 Equiprrient Rental&'Replacement Fund Spokar�e Valley ��201�3 Budget�� 501 -Eauipment Rental&Replacement Fund "fhe Equipment Rental &Replacement Fund(ER&R) accounts for the cost of maintaining and replacing City vehicles and equipment for all City departments. "fhe ER&R fund is an Internal Service fund.The fund accumulates the resources for vehicle and equipment replacements in the fund. The funds or departments using the vehicle or equipment pay the scheduled replacement fee. Replacement funds are being collected on the telephone system, computer network system,desktop computers, and vehicles. Maintenance and service charges for copiers,telephones, and the internet are also charged to funds through this department. The fund also finances and administers a fleet of pool cars for use by City departments. The 2013 Budget includes an appropriation of$50,000 to replace two 2003 S10 Chevy pickups with perhaps two smaller SUVs. An SUV type vehicle is preferred because gear can be more safely stored in the back and not subjected to weather conditions. The reason for the replacement is the two pickups are becoming less reliable and costly to maintain including collecitvely nearly$5,000 in repairs in 2012 alone. Budaet Summarv �; � � �2a�13 ` ` 2091' ZU12 c Proposecl; ` �Actual ; ` Budget � Sudget,' Revenues Interfund Transfer-in-#001 15,400 0 15,400 Interfund Transfer-in-#101 0 0 10,777 Interfund Transfer-in-#101 (plow replace.) 9,100 100,000 150,000 Interfund Transfer-in-#402 0 0 1,567 Investment Interest 1,456 0 1,000 Total Revenues 25,956 100,000 178,744 Expenditures Computer replacement lease 0 0 0 Software/Hardware replacement 0 0 0 Snow plow replacement 0 0 0 Vehicle Replacement 0 0 50,000 Total Expenditures 0 0 50,000 Revenues over(under) expenditures 25,956 100,000 128,744 Beginning working capital 932,335 1,032,335 Ending working capital $ 1,032,335 $ 1,161,079 81 Fund:�OZ Risk,Management Furid Spokane Yalley 2013�Budget�� 502 -Risk Manapement Fund The City of Spokane Valley Risk Management Fund is established to account for insurance costs, claims settlement and administration of a Risk Management Safety Program. This fund also accounts for the funding of unemployment claims through the State of Washington. Budqet Summarv � � �� 2U�3 �� 2�91 �� 2012 �Proposed� �Actua� ,��' �. "Rudget� �� ` �Suc�ge#� Revenues Interfund Transfer-#001 319,000 319,000 319,000 Investment Interest 25 0 0 Total Revenues 319,025 319,000 319,000 Expenditures Auto & Property insurance 308,855 319,000 319,000 Total Expenditures 308,855 319,000 319,000 Revenues over(under) expenditures 10,170 0 0 Beginning working capital 20,420 30,590 30,590 Ending working capital $ 30,590 $ 30,590 $ 30,590 sz Clry of SpoMane Valley CaplGl ExperkiNn�for]O1] FTA �Olfteal JO] Hlqhwry ' Ihrough YO1J Eale�a Re�lEalala Sunc�e ConBe�lbn' Sa(ary Spokane Safeftoulee Veriw� Pmpoeed Eul�eTatExci�eTezT�ansporta!'ro.hfanepemenlmpravemen T�anslt IoSChoo1 WADepLOI Oianl De rtmen Ca IlalOUlla Desc�l�lan 6ud¢t t Y nPm�em IAIrWeI IPro ram� Aulporl TIB:SP BR Slale Eco COBG Swren Li Funds C�anis � 10151�ee1 FunE 011] Sqep�eAVeR6 Truck Wa�h Fau rty - io�sv«i Fl,�a s�e�oiai s aoo si�..i cavi�ai F�na GP�Road De�kn 8 Con�WCHm Pm!ecl� 0005 Pine�/Alan��eWWJb1rRdtaA:ne� S JW,0�0 ]W,000 WFq ArywneRoed-1501oTient 5 BS],891 119,169 B]063] 0061 Pinee(SN]'n R61mp�m•emcnl� 5 6l],]8B 9b,N� 551,]54 0115 __Spepue_AVe.Reourleclnp_EVCrprecnto5u4�rva�_ 5 18E,]l5 _]i]<9 150,99fi OId1 SJI'nenRA�EUC4dPCC(PEiRK� 5 139,1]] 10,010 1]0,5]1 Old] BmaRnaY�Aip,�r,�eh�,'.A�nPCCHI�(PERiY� S ]IB,699 19.616 10995] OIlS SpoYaneVellcy�l-'11:.00ETiell 5 100,000 200,000 Olf6 ]lihAVe5ldevnikAdam�loSNNen S 15,000 ],788 ],211 OIiB CrcerucresTrail-Oe�lQn 5 - ___ _ __ 010.9 Slde�nalklnf�ll 5 ]]7,60] 69,J]1 160,1]fi 015/ SkN.aqBTren�i151opPCtt�stPiry 5 ]],198 PB J],100 0155 5�E'�rvan Pd W BAdpe Nsdacemenl S 800,000 16a,OW 6,0.� OISfi Man�fickAVeCOmecuan S 1,01],91d j]5,10.5 B]6,178 0159 UM.�cr��yRd/1�900very�e�5rtdy S 115,000 16,Bi5 108,1]5 O1fifi P"v.esRd(SP]�BCxeceAVe-Inlercectlon5e��ly 5 89,100 PB,100 016] City;IdeSelerylmpravemerts 5 'M,B95 5],�95 39],SL6 0169 WeAeYeyAVe5lde'�nikdAdam�Fd6ldrrnk 5 55a,500 <,000 550,500 01� Arpom•JM1!M�nCOrtidar5efery�Ydlans(o&oaty_ S 10J,<60 .___ �61,<60 _ 0170 ArpomeROSd-Emplre�aWwx S 1]],]&5 1]].]BS Ot]I 6pnpveAVeAW6kexalklmprovmeM�(HevanelaFU�c S 110,<00 10,61J 100,]5] 5 � ConYuqericY� 5 1.500,000 115,000 1]6.000 1,]OQOfA ]O]SlreelCapllalF�rMSUEtoG1 5 7,�1,]35 ]6340{ fi17,�78 51D,�75 ],W],35] ]1],815 3J,100 158,]09 6<Q000 SSQ500 10q357 1,�00,000 J09 Pah�Lapllal Pro�ttls' Ceplal 5 50,000 ]09Pah�CapllalP�o�tt45uEtalal 5 50000 PavemenlPreaervatbn 001 (tenenl Furd 855,05] ]11 PevemenlPie�ervetionF�nd 1,1�,]81 ]11PavemeniPreaena11on5uEtolal 3 ],OSl,1�1 <0]Slortnwaler 1.lanapemenl F�nd 0�50 6JWanRd,BridpeOralnPeVON l6],000 ]00,000 Gptel�Ve�lw� 150,G00 10]SrortnwalerM1lanaB��FurMSUElolal 5 �1],000 T00,000 <0]Aquller P�olectbn Nea FurM GpAal�Ve�lw� �.� 1<ih Ave G��ler ta Cerruhan ��,� BNLnervD'<key6�orm OraH ]10,000 10]AqullerP�olecllanAieaFurkSUElotal 5 SW,OW 601 Vehicle Replacement 6ru�xplwi - Neplaw Comm.Oev.Rck�up Z+`,� Neplace Comm Oev.RfhvV ]5,000 601Va�klefteplacemenlS�Elalal 5 50,000 TolalLapNalExpendNure� 5 11,028,866 S 1<l,<0< S 61],<]9 4 610,J]6 52,6]l,]51 S]];B<5 D ]].100 S 16&�OB S 6<0,000 f 65Q600 S 200.000 S 100,]6] S i,R00,000 �Cont'rgeMy emWnl Is b cwer inloneen overtun�,coa4 releted b pro�ccla Ihal xere erpeded lo canpkle�n]012 eM Ihe wfla ol pol�Ga Ihal hNe MI yel had NiNinp awrce�kenti/ed. :��Pmo�nls rwt eealpr�M ta e ciry fW or e 0��so�u WII be peld by Ihe Nrd Ne prolK�I�Il�led uMer. 83 CITY OF SPOKANE VALLEY,WA Full Time Equivalent Employees Difference from Ado ted Bud ets Proposed 2012 to 2013 2009 2010 2011 2012 2013 + - #001 -General Fund City Manager/City Clerk 5 5 5 5 5 Legal 3 3 3 3 3 Deputy City Manager 8 8 7 7 6 (1.000) Finance 10 12 11 11 10.75 (0.250) Human Resources 2 2 2 2 2 Public Works 7.5 7.5 7.5 7 7 CD-Administration 3 3 3 3 2 (1.000) CD-Engineering 8 8 6 6 8 2.000 Y (0.750) CD-Planning 9 9 8.5 8.5 8 (0.500) � CD-Building 14.75 14.75 12.75 12.75 11.5 (1.250) Parks&Rec-Admin 2 2 2 2 2 Parks&Rec-Recreation 1 1 1 1 1 Parks&Rec-Senior Cntr 1 1 1 1 1 Parks&Rec-CenterPlace 7 7 5 5 5 Total General Fund 81.25 83.25 74.75 74.25 72.250 2.000 #101 -Street Fund 5 5 4.5 5 5 #303-Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 #402-Storm Water Fund 4 4 4.5 4.5 4.5 Total FTEs 93.75 95.75 87.25 87.25 85.250 84 2012 ark lForce C�mparisfln. The 29 Washington Communi�ties with a Population of 30,000 to 100,000 � � ��CITY�� POPU�ATIUN.��.� `��: � FUL:L.=TJME� =�� PART-T1N�E � � � Bellin ham 81,360 753 36 Yakima 91,930 680 18 Renton 93,910 659 15 Redmond 55,360 591 33 OI m ia 47,500 531 11 Kirkland 81,480 494 52 Richland 49,890 458 31 Auburn 71,240 414 4 Kennewick 75,160 326 8 L nnwood 35,900 309 17 Bremerton 39,650 306 20 Federal Wa 89,460 282 15 Lon view 36,910 281 9 Bothell 34,OOCI 277 16 Pasco 62,670 277 8 Pu allu 37,620 273 10 Lace 43,600 250 5 Walla Walla 31,740 240 14 Ma sville 61,360 234 8 Lakewood 58,260 231 8 Issa uah 31,150 221 24 Edmonds 39,800 201 6 Mount Vernon 32,250 190 24 Wenatchee 32,400 175 4 Shoreline 53,270 124 14 S okane Valle 90,550 85 4 Sammamish 47,420 67 4 Burien 47,730 57 10 Universit Place 31,270 47 5 AVERAGE 54,650 311 15 Source: Association of Washington Cities Survey: 2012 Full Time July,2012 85 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE 2012 Salary Schedule Effective 1/1/2012 Position Title Grade 2012 Ran e Ci Mana er Unclassified De u Ci Mana er 21-22 8,888.29 - 12,661.08 ; Ci Attorne 21 8,888.39 - 11395.08 ; Communi Develo ment Director 21 8 888.39 - 11,395.08 ; Finance Director 21 8,888.39 - 11,395.08 ; Public Works Director 21 8 888.39 - 11 395.08 * Parks and Recreation Director 19 7,199.37 - 9,230.79 ; Human Resources Mana er 18 6 480.26 - 8,307.29 * Piannin Mana er 18 6 480.26 - 8,307.29 * Buildin Official 18 6,480.26 - 8,307.29 * Senior En ineer-Ca ital Pro'ects,Develo ment 18 6,480.26 - 8,307.29 * De u Ci Attorne 18 6,480.26 - 8,307.29 * SeniorEn ineer-Traffic CIPPlannin /Grants 17 5,831.91 - 7476.25 * Accountin Mana er 17 5,831.91 - 7 476.25 Ci Clerk 16 5,248.20 - 6 728.20 * En ineer 16 5,248.20 - 6 728.20 Senior Plans Examiner 16 5,248.20 - 6,728.20 ` Public Works Su erintendent 16 5,248.20 - 6,728.20 * Senior Administrative Anal st 16 5,248.20 - 6,728.20 Senior Planner 16 5,248.20 - 6,728.20 Associate Planner 15 4,724.02 - 6,055.80 CenterPlace Coordinator 15 4,724.02 - 6,055.80 Assistant En ineer 15 4,724.02 - 6,055.80 IT S ecialist 15 4,724.02 - 6,055.80 En ineerin Technician II 15 4,724.02 - 6 055.80 GIS/Database Administrator 15 4,724.02 - 6,055.80 Human Resource Anal st 14 4,251.88 - 5,450.64 * AccountanUBud et Anal st 14 4,251.88 - 5 450.64 * Administrative Anal st 14 4,251.88 - 5 450.64 Assistant Pianner 14 4 251.88 - 5 450.64 Buildin Ins ector II 14 4,251.88 - 5 450.64 Plans Examiner 14 4,251.88 - 5 450.64 Public Information Officer 14 4,251.88 - 5 450.64 En ineerin Technician I 14 4,251.88 - 5,450.64 Senior Permit S ecialist 14 4 251.88 - 5 450.64 Maintenance/Construction Ins ector 13-14 3 826.38 - 5,450.64 Recreation Coordinator 13-14 3,826.38 - 5 450.64 Customer RelationslFacilities Coordinator 13 3,826.38 - 4 905.37 Code Enforcement Officer 13 3,826.38 - 4,905.37 Buildin Ins ector I 13 3,826.38 - 4,905.37 Plannin Technician 13 3,826.38 - 4 905.37 De u Ci Clerk 12-13 3,445.00 - 4 905.37 * Senior Center S ecialist 12-13 3,445.00 - 4 905.37 Human Resources Technician 12-13 3 445.00 - 4 905.37 ; Administrative Assistant 11-12 3 099.55 - 4 414.73 ; Permit S ecialist 11-12 3 099.55 - 4 414.73 Accountin Technician 11-12 3,099.55 - 4 414.73 Maintenance Worker 11-12 3,099.55 - 4,414.73 Office Assistant II 10-11 2,789.41 - 3 973.46 Custodian 10 2,789.41 - 3,973.46 Office Assistant I 9-10 2,510.78 - 3,575.28 t The pay grades for positions not represented by the Union are 2.5%lower than reflected above because they were not increased by the 2.5%COLA on January 1,2011 Note: The current labor contract expires December 31,2012,and consequently,rather than estimate 2013 wage rates we have elected to include the wage classification scale that was in effect for 2012. 86 CITY OF SPOKANE VALLEY Glossary of Budget Terms Accrual Basis — A basis of accounting Capital Improvement — Expenditures in which revenues and expenditures are related to acquisition, expansion or recorded at the time they occur as rehabilitation of an element of the opposed to when cash is actually government's physical plant; sometimes received or spent. referred to as infrastructure. Appropriation — A legal authorization Capital Outlay —Fixed assets that have granted by the City Council to make general value of $5,000 or more and expenditures and to incur obligations for have a useful economic lifetime of more a specific purpose. than one year. Assessed Valuation — The valuation set Capital Project — Major construction, upon real estate and certain personal acquisition, or renovation activities property by the County Assessor as a which add value to government's basis for levying property taxes. physical assets or significantly increase their useful life, also called capital Authorized Positions — Employee improvements. positions, which are authorized in the adopted budget, to be filled during the Capital Projects Fund—A fund created year. to account for all resources and expenditures used for the acquisition of Bond — A long-term promise to repay a fixed assets except those financed by specified amount (the face amount of the enterprise funds. bond) on a particular date (the maturity date). The most common types of bonds Contingency — A budgetary reserve set are general obligation revenue bonds. aside for emergencies or unforeseen Bonds are primarily used to finance expenditures not otherwise budgeted. capital projects. Contractual Services — Services Budget—A plan of financial activity for rendered to a government by private a specified period of time (fiscal year or firms, individuals, or other governmental biennium) indicating all planned agencies. revenues and expenses for the budget period. Debt Service — Payment of interest and principal on borrowed money according Budget Message — The opening section to a predetermined payment schedule. of the budget that provides the City Council and the public with a general Department — The basic unit of service summary of the most important aspects responsibility, encompassing a broad of the budget, changes from the current mandate of related service and previous years, and the views and responsibilities. recommendations of the Mayor. a� Division — Can be a subunit of a that define accepted accounting department which encompasses a principles. substantial portion of the duties assigned to a department (e.g. Building Division GASB — The Governmental Accounting in the Planning and Community Standards Board, established in 1985, is Development Department). the current standard-setting board for governmental GAAP. Encumbrance — The commitment of appropriated funds to purchase an item General Fund—The principal operating or service. To encumber funds means to fund of the City used for general set aside or commit funds for a specified governmental operations. Taxes and future expenditure. fees that generally have no restriction on their use support it. Expense — Charges incurred (whether paid immediately or unpaid) for General Obligation (G.O.) Bonds — operations, maintenance, interest or This type of bond is backed by the full other charges. faith, credit and taxing power of the government issuing it. Face Value — The amount of principal that must be paid at maturity for a bond Indirect Cost—A cost necessary for the issue. functioning of the organization as a whole, but which cannot be identified Fiscal Year — A twelve-month period with a specific product, function or designated as the operating year for activity. accounting and budgeting purposes in an organization. Infrastructure — The physical assets of a government (e.g. streets, water, sewer, Full-time Equivalent Position (FTE) — public buildings, and parks). A full-time or part-time position converted to the decimal equivalent of a Interfund Transfers — The movement full-time position based on 2,080 hours of monies between funds of the same per year. For example, a part-time governmental entity. person working 20 hours per week would be equivalent of 0.5 of a full-time Levy — To impose taxes for the support position, of the governmental activities. Fund—A fiscal entity with revenues and Long-term Debt—Debt with a maturity expenses that are segregated for the of more than one year after the date of purpose of carrying out a specific issuance. ', purpose or activity. Mission Statement—A broad statement GAAP — Generally Accepted of the intended accomplishment or basic Accounting Principles. Uniform purpose of a program. minimum standards for financial accounting and recording, encompassing Modified Accrual Accounting — A ' the conventions, rules, and procedures basis of accounting in which 88 ' expenditures are accrued but revenues Revenue — Sources of income financing are accounted for when they become the operations of government. measurable and available. Since this type of accounting basis is a Taxes—Compulsory charges levied by a conservative financial approach, it is government for the purpose of financing recommended as the standard for most services performed for the common governmental funds. benefit. This term does not include specific charges made against particular Operating Budget — The portion of the persons or property for current or budget that pertains to daily operations permanent benefits such as special that provide basic governmental assessments. Neither does the term services. include charges for services rendered only to those who pay, for example, Ordinance — A formal legislative sewer service charges. enactment by the City CounciL If it is not in conflict with any higher form of Unreserved Fund Balance — The law, such as a statute or constitutional portion of a fund's balance that is not provision, it has the full force and effect restricted for a specific purpose and is of law within the boundaries of the available for general appropriation. municipality to which it applies. User Charges — The payment of a fee Program — The smallest organization for direct receipt of a public service by that delivers a specific set of services. A the party who benefits from the service. program may be an entire department; or if a department encompasses Vision Statement — A short statement significantly diverse responsibilities or that conveys the big picture of the large work forces, a single department organization. It is general in scope, not may be divided into two or more restricting. It answers the question programs. "Why?" Reserve — An account used to either set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Resolution — A special or temporary order of a legislative body—an order of a legislative body requiring less legal formality than an ordinance or statute. Resources—Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. ss CITY OF SPOKANE VALLEY Requesf for Council Acfion Meeting Date: October 30, 2012 Department Director Approval: � Check all that apply: ❑ conse�t ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report � pending legislation ❑ executive session AG�NDA ITEM TITLE: Second reading of Ordinance #12-025 which amends the 2012 Budgef for the second time. GOVERNING LEGISLATION: In order for the City to amend an adopted budget State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: On September 25�' an Administrative Repor� was delivered to Council that conveyed the fact that a number of events have taken place in the normal course of operations that necessitate a budget amendment. �n October 9, 2012 a public hearing was held on this topic and Ordinance #12-025 was advanced to a second reading. 6ACKGROUND: Since the initial adoption of the 2012 Budget on November 15, 2011 and the subsequent amendment of the budge� on February 28�' a number of events have transpired in the normal course of operations that necessitate a second 2012 Budget amendment. The mosk recent development was the Council decision on October 9�� to purchase an 8.4 acre parcel on Sprague Avenue for a future combined library and City park, The $2.5 million cost and $744,048 conkribution from the Spokane County Library District are included in the figures provided in this second reading of Ordinance #12-025, A complete summary of each individual amendment item includes; #001 - General Fund • Transfer $2,045,203 (100% of the 2011 ending fund balance in excess of $26 million) to Fund #311 for the pavement preser�ation program. • An additional appropriation of $81,692 to complete the conversion to the SmartGov software for in our Permit Center. This. was initially amended into the 2011 Budget at a cost of $146,000 but only $64,306 of this amount was expended in 2011, leav+ng a balance of $81,692 to complete the projecf in 2012. #102 -Ar�erial Street Fund An additional appropr+ation of $207,447 to complete street relaked capital pro�ects in Fund #303- Street Capital Projecks. This wilf close-ouk the remaining fund balance of Fund #102. #105 - Hotel 1 Motel Tax Fund An additional appropriation of$139,500 to refleck the Round 2 awards, #304 - Mirabeau Proiects Fund An additional appropriation of $44,361 reflec�ing a transfer to Fund #309, This wili partially finance the CenterPlace Landscape Project and close-out the remaining fund balance, I1SV-�S212Jserslmcalhoun4Budgets12Q92L4mendmenf No 2120i2 10 30120T2 10 3Q RCR Ord 12-025 amending 20i2 budg.docx #309 - Parks Capikal Grants Fund An additional appropriation of $73,563 reflecting the estimated cost of the CenterPlace Landscape Project. The cost of the project will be covered through a �ransfer of $44,361 from Fund #304 and $29,202 from the Park Department in the General Fund. There is no need for a corresponding increase in the Park Depar�ment budget because this will be accommodated by using existing expenditure line-items. #310 - Civic Buildinqs Capital Proiects Fund Appropriations will increase by $2,821,500 and fhese will be partially offset by additional estimated revenues of $822,548, including: • a $118,000 project for the S7EP Project at Greenhaven � $173,500 for the STEP Project at 48th and Sundown. Offsetfing the cost of the project wi11 be a $78,500 contribution from Spokane County. � up to $30,000 for profassional service costs related to fhe purchase of proper�y on Sprague Avenue owned by tha Pring Corporation. � $2,500,000 for the acquisikion of the property on Sprague Avenue that will in the futura be used for a combined library and City park. Offsetting the cost of the acquisi�ion wEll be a $744,048 contribution from the Library District. #311 - Street Capital Improvements 2011+ Fund Appropriations wi�l increase by $2,828,883 to accommodate 2012 pavement preservation projects. Tha cost of the projects will be paid from a combination of fund resenres totaling $773,680 plus a $2,045,203 transfer from the General Fund. #403 —Aquifer Protection Area Fund • Appropriations wil� increase by $541,411, bringing the anticipated cost of the Sprague Swale project from $630,000 to $1,171,411. • Revenues will increasa by $666,622 reflecting the DOE grant for the Sprague Swale projact. The second 2012 Budget amendment will reflect the changes noted above and will affect 8 funds res�alting in tofal appropriationlexpenditure increases of $8,773,560 and revenue increases of$3,607,950. Re�nue Expenditure Fund Fund Increase Increase No. Name {Decrease) (Qecrease} 001 General Fund 0 2,126,895 102 iArtenal Street 0 207,447 105 Hotel l Motel Tax 0 939,500 304 Mirabeau Projects 14 44,369 309 �Park Capital Grants 73,563 73,563 310 �CiWC Buildings Capital Projects 822,548 2,821,500 3�1 iStreet Capital Impro�ments 2011+ 2,095,203 2,8i8,883 403 ,Ac�uiEer Protection Area 666,622 541,911 3,607,950 � 8,773,560 � OPTIONS; Future options are to accept the proposed amendments in whole or in-part. RECOMMENDED ACT10N OR MOTION: Move to approve Ordinance #12-025 amending Ordinance #11-017 adopting a budget for the period January 1, 2012 through December 31, 2012. IISV-FS21UsersVncalhounlBudgets120i21Amendmenf IVo 2120i2 f0 30120f2 i0 30 RCA Ord f 2-025 amending 20i2 budg.docx BUDGETIFINANCIAI, IMPACTS: This action amends the estimated revenues and appropriatfons for tl�e 2012 Budget tl�at was initially adopted on November 15, 2011 via Ordinance #�1-0�7 and subsequently amended on February 28, 2012 via Ordinance #12-002. There are adequate funds available to pay for these amendments. STAFF CONTACT: Mark Calhoun ATTACHMENTS: • Fund levek line-item detail of revenues and expenditures. • Ordinance #12-025. 145V-F524UserslmcalhouniBudgets12012Wmendment No 2120i2 10 3012012 10 30 RCA Ord 12-025 amending 2012 budg.docx M N f� O � � N -8 O � O (O �- � N (O � N M r � � C � V 00 O tt � M G> > o N u) o a m N T � C Q � � � � 0 Q � � � � � d N CO o0 �t �t cn lf� M M � t� �- CD f� f� � O? 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(V �+ C C fn � � fA � LL f/1 � N O O � p Q' � Q' _ N `� ' ai ai -o .� � c� �' a � �' � � � � � cn cn � � c � '� � � '� c o c � � dd X- � � a� � Q � � � Q � � 00 +. +. � o � m cro m m c � N � � � � � ° � U c0 � U f0 (4 (0 � p � � O O 0 {jj 0 �— (q ❑ �— [— � �— � Cn Cn �— � � � � � � � � � � o 0 v� o 0 N r cD cD X X � r �{ �{ �y ++ � � �V �V X X l,�L � � � � �7 � m m M M ja � E � �i �n r� u� u� r� r� � � o 0 0 0 0 0 0 _ � � a z E °o °o °o s9 °o °o °o °o } � � w +� o °o °o °o a °o °o °o °o '� J y � o 0 0 � o 0 0 0 J � � � � � O M M C*� C*� Q r � � w+ O O O O 'J � — c*� M M C1 V V � Ct w � � 0 � S � r ` Q — C � � 0. � o +� c � V N �+ �+ �k � N �, �, a � w � *' � � c4 c4 ,c w a� � � +, +, (tI �� 0 '� ` � � � N � 7 3 7 7 N C C �y, � � v V w w O O � � i O O � N (0 OOOa_w+ Q � � _ .� � � cn a � ,�y �a � C7C7 � � _ � r � � � � � Q � � � � O O C� c°+� J � wUU � � � WUU � 00 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 12-025 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING ORDINANCE 11-017 ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2012 THROUGH DECEMBER 31, 2012; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council passed Ordinance 11-017 on November 15, 2011, which adopted the 2012 annual budget and WHEREAS, the City Council approved Ordinance 12-002 on February 28, 2012, which amended the 2012 annual budget, and WHEREAS, subsequent to the November 15, 20ll adoption and February 28, 2012 amendment of the 2012 annual budget, it has become necessary to make changes by adding new revenue appropriations and amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2012 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2012 budget to reflect unanticipated revenue, expenditures, and transfers, and appropriating the same as set forth herein. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and A�ropriations. Ordinance No. 11-017 adopted a budget for the twelve months beginning January 1, 2012 and ending December 31, 2012 and Ordinance No. 12-002 amended the budget for the same period. Each item, revenue, appropriation, and fund contained in Section 1 and 2 of Ordinance 11-017, as amended by Ordinance 12-002,is hereby amended as set forth in Attachment A,which is incorporated herein. Section 2. Severabilitv. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this 30"'day of October,2012. ATTEST: Thomas E. Towey, Mayor Christine Bainbridge, City Clerk Approved as to form: Ordinance 12-025 Amending 2012 Budget Page 1 of 2 ATTACHMENT A Office of the City Attorney Date of Publication: Effective Date: _ ° N ° � � � � � � ° � ° � � o � o � ° o � � � � � ° � M � ° "' � � � M � �' N � o ° � � N � � � � W w � N _" _" � o W � � o 0 0 0 0 0 � o 0 0 0 � o 0 0 � � ° � � � ° ° � � o � � .� ^ � � � � � � � � N � � � oa � � .-. .-. 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GOVERNING LEGISLATION: Spokane Valley Municipal Code 18.10.030. PREVIOUS COUNCIL ACTION TAKEN: Planning Commission Review June 14 and 28, July 12 and 26, 2012. Administrative report to Council August 21, 2012, discussion September 25, 2012. BACKGROUND: Staff worked with the Planning Commission through the spring and summer this year to review and revise the Planning Commission Rules of Procedure. Staff has brought this forward for discussion with the Council twice previously. On September 25, the Council asked staff to look at drafting additional language whereby a Planning Commission member failing to attend 12 meetings in any given calendar year could be removed for neglect of duty. The current proposed draft includes subsection, 13(D)(3), regarding tracking absences of Commission members. This language requires that the minutes from each Planning Commission meeting, which will be included in City Council agenda packets, include a running tally of attendance for each Commission member for the calendar year, including whether absences are excused or unexcused. At the October 23, 2012 Council meeting, Council discussed the potential options regarding how to handle absences, and concurred to leave the resolution and rules as drafted, and asked staff to bring this resolution to a future meeting for approval consideration. OPTIONS: Approve Resolution, with or without modifications. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 12-006, Adopting Planning Commission Rules of Procedure. BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Cary Driskell, City Attorney; John Hohman, Comm. Development Director ATTACHMENTS: (1) Proposed Resolution 12-006 adopting Planning Commission Rules of Procedure. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO. 12-006 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING THE SPOKANE VALLEY PLANNING COMMISSION RULES OF PROCEDURE, AND OTHER MATTERS RELATING THERETO. WHEREAS, the provisions of Spokane Valley Municipal Code Section 18.10.030 establish the rules for the Spokane Valley Planning Commission and mandate that the Planning Commission shall adopt rules and procedures as are necessary for the conduct of business, subject to the approval of the City Council; and WHEREAS, the Planning Commission Rules of Procedure were last revised by the Council on November 29, 2011. The Rules establish that they are to be reviewed on the odd numbered years, but that upon the recommendation of the City Attorney,proposed changes may be brought forward as appropriate; and WHEREAS, on July 26, 2012, the Planning Commission's recommended revisions to the Rules of Procedure included inserting a code of ethics, providing clarification as indicated, and ensuring that the Rules reflect current practice. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington as follows: Section 1. Ado�tion of S�okane Vallev Planning Commission Rules of Procedure. The Spokane Valley Ciry Council hereby adopts the Spokane Valley Planning Commission Rules of Procedure dated **, 2012, which are attached hereto and made a part hereof. Section 2. All �rior Planning Commission Rules of Procedure are re�ealed. Any previously adopted versions of the Planning Commission Rules of Procedure are hereby repealed in their entirety. Section 3. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this 30� day of October, 2012. CITY OF SPOKANE VALLEY Thomas E. Towey, Mayor ATTEST: Approved as to form: Christine Bainbridge, City Clerk Office of the City Attorney Resolution 12-006 Adopting Planning Commission Rules of Procedure Page 1 of 9 DRAFT City of Spokane Valley Planning Commission Rules of Procedure Adopted by Planning Commission 02-19-OS Revised by Resolution 10-004,2-09-2010 Revised by Resolution ll-010, 11-29-20ll Revised by Resolution 12-006, 10-30-2012 On July 26, 2012, these Rules of Procedure were adopted by the Planning Commission, pending approval of City Council. ORGANIZATION AND RULES OF PROCEDURE 1. Name The "City of Spokane Valley Planning Commission," hereinafter referred to as the "Commission" is an advisory body created by the City Council for purposes consistent with Spokane Valley Municipal Code (SVMC) 1810. 2. Location The Commission offices are located at the City Hall of the City of Spokane Valley. 3. Officers Unless otherwise required by a vacancy in office, the Commission shall organize every year in accordance with SVMC 1810. A. Of�cers of the Commission shall be elected from its membership; the of�cers shall be Chair, Vice Chair, and other appropriate officers that the Commission may choose to approve and appoint by maj ority vote. B. Commission members must have served at least one full calendar year to be eligible to be elected as an Officer. C. The Chair shall preside over the Commission and exercise all powers incidental to the office, retaining however, the full right as a member of the Commission to propose motions, second motions and have a vote recorded on all matters of the Commission. D. In the absence of the Chair from any meeting, the Vice-Chair shall perform all the duties incumbent upon the Chair, and retain the full right as a member of the Commission in the same manner as the Chair. 4. Secretary of the Commission A. The Director of the Community Development Department or his/her designee shall serve as the Secretary to the Commission. B. The Secretary shall provide for a recording of all Commission meetings, including public hearings and shall ensure that summary minutes of all public hearings and meetings are prepared, approved, and filed in the public record. C. The Secretary will conduct and record a roll call of the Commission members at each meeting, public hearing and study session. Resolution 12-006 Adopting Planning Commission Rules of Procedure Page 2 of 9 DRAFT 5. Election of Officers A. Officers shall be elected at the first regular meeting in January of each year, by majority vote of the membership of the Commission. Terms of office shall run from the first January meeting until December 31 or until a successor has been elected. No Commission member shall serve more than two full consecutive terms as Chair of the Commission. No Commission member shall serve as Vice-Chair for more than two full consecutive terms. In the event that the Commission has no sitting Chair at the first regular meeting in January, the Vice-Chair will preside over the Commission until officers are elected. If at the first regular meeting in January, both the Chair and Vice-Chair are no longer Commission members, the Secretary will preside over the meeting until Officers are elected. B. A vacancy in any office will be filled by a special election, to be held at a convenient time with a majority present. In the event that the office of Chair is vacated, the vice-chair shall serve in that capacity until the required special election is held. Any member of the Commission who has served for at least one full calendar year, is eligible to fill the vacancy. However, no member can hold two office positions concurrently. 6. Quorum A quorum shall consist of four or more members of the Commission and no action can be taken in the absence of a quorum except to adjourn the meeting to a subsequent date. A quorum must be present for all meetings. 7. Voting A. The affirmative vote of a majority of those present shall be necessary for the adoption of any motion or other general matter. B. For the conduct of business dealing with matters which require adoption or changes to the City's Comprehensive Plan, or for the election of officers, at least four affirmative votes must be cast. Each member of the Commission is entitled to one vote. No proxy shall be allowed. C. No member may participate or vote on a matter unless the member has been in attendance at all public hearings regarding such matter or has listened to the recording of the public hearing and reviewed the written record of the matter in question. 8. Meetings A. There shall be at least one regular meeting each month with additional meetings scheduled as necessary. Regular meetings shall be scheduled on the 2nd and 4"' Thursdays of the month, commencing at 6:00 p.m. and ending not later than 9:00 p.m. Meeting ending time can be extended by a majority vote of the Commission. Meetings may be used for general planning matters, study sessions or public hearings as described below. 1. Meetin�s on General Plannin� Matters. General planning matters to be reviewed by the Commission will typically be preceded by a study session of the Commission to discuss the issues with Community Development Department staf£ Generally, no testimony from the public shall be taken at a study session. 2. Public Hearin� Meetin�. A public hearing is a meeting wherein general business and public hearing items, such as the Comprehensive Plan and development regulations are discussed and decided. Resolution 12-006 Adopting Planning Commission Rules of Procedure Page 3 of 9 DRAFT 3. Scheduled meetings may be canceled or convened at other times if deemed necessary by the Chair or,in the absence of the Chair,by the Vice-Chair. Notice of cancellation shall be given personally to Commission members and to the public by posting a notice at City Hall. 4. The recommended order of business for meetings is: a. Call to order by Chair. b. Pledge of Allegiance. c. Roll call by Secretary. d. Approval of Agenda. e. Approval of minutes. f. Public comment. g. Commission member reports. h. Administrative reports. i. Commission business. i. Unfinished business ii. New business j. For the good of the order. k. Adjournment. B. Commission meetings shall be held in accordance with the requirements of the Open Public Meetings Act, RCW Chapter 4230. C. Special meetings and study sessions may be called: 1. By the request of the Chair, or,in the Chair's absence,by the Vice-Chair. 2. By the written request to the Chair, or in the Chair's absence, to the Vice-Chair, of three members of the Commission. 3. By agreed motion of the Commission. 9. Conduct of Hearings A. Actions for a Commission Public Hearing. Prior to the start of the public hearing, the Chair may require that all persons wishing to be heard sign in with the Secretary, giving their names and addresses, the agenda item, and whether they wish to speak as proponent, opponent, or otherwise. Any person who fails to sign in shall wait to speak until all those who have signed in have had an opportunity to speak At any public hearing, persons who have signed in and wish to be heard shall be given an opportunity to be heard. The Chair, subject to concurrence by the majority of the Commission, may establish time limits and otherwise control presentations. The Chair may change the order of speakers so that testimony is heard in the most logical groupings, (i.e., proponents, opponents, adjacent owners, vested interests, etc.). B. The Chair shall introduce each agenda item, open each public hearing, and announce the following Rules of Order: Resolution 12-006 Adopting Planning Commission Rules of Procedure Page 4 of 9 DRAFT 1. All comments by proponents, opponents, or the public shall be made from the speaker's rostrum, and any individual making comments shall first give his/her name and address. This is required because an official recorded transcript of the public hearing is being made. 2. It is not necessary to be a proponent or opponent in order to speak. If you consider yourself neither a proponent nor opponent, please speak during the proponent portion and identify yourself as neither a proponent nor an opponent. 3. No comments shall be made from any other location, and anyone making "out of order" comments shall be subject to removal from the meeting. 4. We ask that there be no demonstrations, applause or other audience participation during or at the conclusion of anyone's presentation. It is distracting to the Commission and persons te stifying. 5. Please limit your testimony to three minutes. 6. These rules are intended to promote an orderly system of holding a public hearing and to give persons an opportunity to be heard. C. When the Commission conducts a hearing to which the Appearance of Fairness Doctrine applies, the Chair (or in the absence of the Chair or in case of a potential violation by that individual, the Vice Chair) will ask if any Commission member knows of any reason which would require such member to excuse themselves pursuant to the Appearance of Fairness Doctrine. The form of the announcement shall be as follows: All Commission members should now give consideration as to whether they have: 1. A demonstrated bias or prejudice for or against any party to the proceedings; 2. A direct or indirect financial interest in the outcome of the proceeding; 3. A prejudgment of the issue prior to hearing the facts on the record, or 4. Had ex parte contact with any individual, excluding staff, with regard to an issue prior to the hearing. Please refer to Section 14(B) for more specific information on how to proceed where there has been an ex parte communication. If any Commission member should answer in the affirmative, then the Commission members should state the reason for his/her answer so that the Chair may inquire of staff as to whether a violation of the Appearance of Fairness Doctrine e�sts. CONDUCTING THE PUBLIC HEARING a. The Chair will announce the matter and open the public hearing stating the date and time. b. The Chair will allow staff to describe the matter under consideration and place matters in the public record. c. The Chair will inquire as to whether Commission members have any questions of staff. If any Commission member has questions, the appropriate individual will be recalled. d. The Chair will allow proponents, opponents and the public to offer testimony and evidence on the pending matter. The Chair may allow Commission members to ask questions of any person at the conclusion of their testimony. e. At the conclusion of the public testimony, the Chair will ask staff if there is any additional information, testimony or evidence to submit for the record. Resolution 12-006 Adopting Planning Commission Rules of Procedure Page 5 of 9 DRAFT f. The Chair will then either close or continue the public hearing. Additional testimony may not be requested or considered after the closing of the public hearing, however, the Chair may declare that the public hearing will remain open until a date certain for the purpose of receiving written testimony or materials. g. The Chair will inquire if there is a motion by any Commission member. If a motion is made, it shall be in the form of an affirmative motion. Af�rmative motions are preferred to prevent "approval by default" of a failed negative motion. Following the motion and its second, discussion will occur among Commission members. h. The Chair will inquire if there is any further discussion by the Commission members. i. The Chair will inquire if there are any final comments or recommendations from staff. j. The Chair will inquire of the Commission members if they are ready for the question. k The Chair will call for the vote on the motion. l. The Chair may direct staff to prepare findings for approval. D. Pre-filing of testimony or evidence is encouraged and may be delivered to the Community Development Department in advance of a hearing. 10. Agenda, Staff Reports and Minutes for Regular Meetings. A. Typically, a copy of the agenda for every regular meeting of the Commission shall be sent to each member up to seven days prior to the date of the meeting. B. If available, staff reports will be sent to Commission members with the agenda. Agendas and staff reports will be made available to applicants and the public at the same time. ll. Minutes and Communications with the City Council. Minutes of all meetings shall be kept and the complete �les of proceedings and actions taken in connection therewith shall be considered the public record and filed with the City Clerk. The Secretary shall provide the Commission members with a set of minutes of the previous meeting. These minutes shall be considered for approval by the Commission at a regularly scheduled public meeting and, upon approval, shall become part of the official record of action of the Commission. Approved minutes shall also be transmitted to the City Clerk for the City Council. 12. Recording of Meetings Whenever possible, proceedings of all public hearings, meetings, study sessions and any special meetings shall be recorded and retained. 13. Statement of Ethics /Code of Conduct A. Statement of Ethics. It is hereby recognized and established that high moral and ethical standards of Commission members are vital and essential to provide unbiased, open and honest conduct within all phases and levels of government that rules of ethics are helpful in guiding Commission members to eliminate or prevent actual or perceived conflicts of interest in public office, and to improve and elevate standards of public service so as to promote and strengthen the confidence, faith and trust of the people of the City of Spokane Valley in their local government. B. Interests in Contracts Prohibited; Exceptions. No Commission member shall be beneficially interested, directly or indirectly, in any contract which may be made by, through, or under the supervision or direction of any Spokane Valley Resolution 12-006 Adopting Planning Commission Rules of Procedure Page 6 of 9 DRAFT City employee, in whole or in substantial part, or which may be made for the bene�t of his or her office, or accept, directly or indirectly, any compensation, gratuity or reward in connection with such contract from any person beneficially interested therein. The foregoing shall not apply to the exceptions specified in RCW 42.23.030 which are incorporated herein as if fully set forth. C. Conflicts of Interest 1. A Conflict of Interest includes: a. Engaging in a transaction or activity which impairs, or would to a reasonable person appear to impair, the Commission member's independence of judgment or action in the performance of their official duties; b. A Commission member having a financial or other private or personal interest in any matter upon which the member is required to act in the discharge of his or her official duties; c. A "Professional Conflict of Interest" includes any real or perceived conflict of interest caused by circumstances such as a Commission member's employment, past or present. Where the Commission member's employer or professional activity is only tangentially related to a matter before the Commission, recusal need not occur if the Commission member can reasonably conclude that the connection is, or was remote and inconsequential. If a Commission member is required to refrain from deliberation or participation by his/her employer because of a real or perceived conflict of interest, then the Commission member will be allowed to recuse or withdraw from that deliberation. 2. Conflict of Interest Procedure: Every Commission member who has a conflict of interest shall publicly disclose the conflict at the next Commission meeting after the Commission member discovers the conflict. If a discovery or determination of a conflict is made during a Commission meeting, the Commission member shall publicly disclose the conflict at that time. The nature and extent of such conflict of interest shall be fully disclosed, and a summary of the same shall be incorporated into the official minutes of the Commission proceedings. If a Commission member feels that they cannot be unbiased because of any conflict of interest, the Commission member shall recuse themselves from further proceedings on the issue. Such Commission member shall make a public statement disclosing the reasons why the Commission member believes they are disqualified, and state they are recusing themselves from the issue. The disqualified Commission member will then leave the Council Chambers until such time as the issue at hand has been disposed of in the regular course of business. If there are other matters on the agenda, then the disqualified Commission member must return to the Council Chambers to participate in the other matters as soon as the Commission ends discussion of the matter in which the disqualified Commission member has a conflict of interest. D. Other Prohibited Acts. Commission members are prohibited from: 1. Acting in a manner which would result in neglect of duty, misfeasance or malfeasance in office. 2. Acting in a manner that intentionally disrupts Commission meetings. 3. Missing three or more consecutive, regularly scheduled meetings or study sessions without such absences being excused by the Commission. Resolution 12-006 Adopting Planning Commission Rules of Procedure Page 7 of 9 DRAFT The Commission recognizes that consistent and regular attendance of ineetings by all members is integral to fulfilling the purpose of the Planning Commission. All members should strive to attend all meetings and keep absences to an absolute minimum. If a member is absent, then after roll call by the Secretary, the Chair shall inform the Commission of the member's absence, state the reason for such absence, and inquire if there is any objection to excusing the member. If there is an objection, the Presiding Officer shall make a motion to excuse the member. If the motion is seconded, a vote shall be taken, and the outcome of the vote shall determine whether the member shall be considered excused. If there is no objection, or a motion to excuse the member is not seconded after an objection was made, then the member shall be deemed excused. If the Chair finds that the Commission has inadequate information to determine whether the absent member should be excused, and the person is not present, then the Chair should defer any determination of whether to excuse the member pending receipt of more information. A Commission member's absence is excused if they have recused themselves from a matter that is being discussed during the meeting, and the recusal is due to an actual or perceived conflict of interest. The official minutes for each meeting shall include a running tally of the attendance for the current calendar year for each Commission member, including the number of excused and unexcused absences. 4. Using his or her position to secure special privileges or exemptions for himself, herself, or others. 5. Directly or indirectly receiving, accepting, taking, seeking, or soliciting anything of economic value regardless of the amount, as a gift, gratuity, or favor. 6. Engaging in or accepting private employment or rendering services for any person or engaging in any business or professional activity when such employment, service or activity is incompatible with the proper and faithful discharge of his/her official duties as a Commission member, or when it would require or induce the Commission member to disclose confidential information acquired by reason of such official position. 7. Disclosing confidential information gained by reason of his or her membership on the Commission or using such information for his or her personal gain or bene�t. 8. Engaging in any meeting that violates the Open Public Meetings Act (OPMA). The OPMA strictly forbids any meeting of a quorum of the Commission during which any City business is discussed. The OPMA provides that Commissioners may: a. meet informally in less than a quorum and discuss City business, and b. meet in a quorum if City business is not discussed. However, Commissioners are encouraged to be mindful that such meetings risk creating the appearance of a violation of the OPMA and such meetings should be avoided. 14. Appearance of Fairness A. The Commission shall adhere to the applicable requirements of the Appearance of Fairness Doctrine, RCW Chapter 4236. B. During the pendency of any quasi judicial proceeding,no Commission member may engage in ex parte communications with proponents or opponents about a proposal involved in the pending proceeding,unless the Commission member: Resolution 12-006 Adopting Planning Commission Rules of Procedure Page 8 of 9 DRAFT 1. places on the record the substance of such oral or written communications; and 2. provided that a public announcement of the content of the communication and of the parties' right to rebut the substance of the communication shall be made at each hearing where action is taken or considered on the subject. This does not prohibit correspondence between a citizen and Commission members if the correspondence is made part of the record, when it pertains to the subject matter of a quasi judicial proceeding. (RCW 42.36.060) 15. Review of These Rules of Procedure The Commission shall review these rules of procedure on the first anniversary of their adoption and the odd numbered years thereafter. Proposed changes upon the recommendation of the City Attorney may be brought forward as appropriate. Any amendments identified by the Commission or the City Attorney shall be forwarded to the City Council for review and ratification. Resolution 12-006 Adopting Planning Commission Rules of Procedure Page 9 of 9 CIT'Y OF SPOKANE VALLEY Requesf for Council Acfion Meeting Date: October 30, 2012 Department Director Approval: � Check all that apply; ❑ consent ❑ old b�siness ❑ new business ❑ public hearing ❑ information � admin, report ❑ pending Iegislation ❑ execufive session AGENDA ITEM TITLE: Shoreline Master Program (SMP) Update GOVERNING LEGISLATION: Shoreline Management Act (SMA) RCW 90,58 PREVIOUS COUNCIL ACTION TAKEIV: Numerous discussions regarding local implementation of the Shoreline Management Act under RCW 90.58. BACKGR�UIVD: City staff, with the assistance of URS Corporation, has completed the draft Environment Designations for the Shoreline Master Program Update. The Shoreline �nvironment Designations (S�D) are the third phase of the Shoreline Update Process, Designations are required by the Shoreline Management Act (SMA), and they provide the framework for uniformly applying the goals and policies and use regulations within each designation. The Washington Administrative Code (WAC 173-26) identifies the requirements for the environment designation class3fications and the required program components. A � recommended classification system and criteria are described in detail, and the WAC specifies that the criteria is the basis for classifying an area with an environment designation. This is an important part of how the broad SMA policy objective of "no net loss" is achieved, l.ocal governments may establish a different designation system, or retain their current environment designations provided they are consistent with the purposes and policies of the SMA. This strategy can be utilized wi�en kocal conditions warrant unique designations, The following five �n�ironment Designations are proposed: Urban-Conservancy — High Quality (UC-HQ), Urban Conservancy (UC), Shoreline Residential-Waterfront (SR-1N), Shoreline Residenfial-Upland {SR-U), and the Aquatic Environment (AQ). The UC and AQ, designations reflect the state recommended c�assification system, while the UC-HQ, SR-W and SR-U desi�nations modify the state recommended designations to reflect loca! conditions. The Planning Commission review was completed over three meetings beginning on August 23, 2012. A pubfic hearing was conducted on September 27, 2012, and deliberations were completed on October 11, 2012. The Commission voted 6-0 to recommend acceptance of the drafk Environment Designations and the draft Alternative Designation Map. In addition to the Commission Meetings an Open House was conducted on September 20, Approximately 20 persons attended. Individual nofices were mailed to a!I persons owning property within shoreline jurisdiction ( see attached). Attorney Tadas Kisielius, VanNess Feldman GordonDerr, assisted the Commission with their review by providing written comments in response to Futurewise's comments presented at the public hearing (see attached). His recommended changes were incorporated into the draft document prior to Planning Commission Action. Mr, Kisiefius will be present at the October 30�' Council meeting to discuss the draft document. Staff wi�l present an overview of the process completed, discuss the proposed environment designations, fhe Shoreline �nvironment Designation Map, and highlight issues covered by the Planning Commission. OPTIONS: NIA RECQMMEIVDED ACTION OR MOTION: NIA BUDGETIFiNANCIAL IMPACTS: None STAFF CONTACT: Lori Barlow, AICP, Senior Planner ATTACHMENTS: Planning Commission Draft �r�vironment Designation Report and Map Comments John Pakrouch Memo dated October 2, 2012 Tadas Kisielius Memo dated October 3, 2012 Planning Commission Minutes Open House Mailing Open House Sign ]n Sheet Power Point Presentation Planning Commission Recommended Draft City of Spokane Valley Octoher 19, 2012 Shorefine Master Pro�ram Environment Designations City of Spokane ValIey Shoreline Mastea�Progra�n Propased �hareline Enviranmental Designatians P�anning Cammission Recammendec�D��aftPrepared by URS Corporation 1.0 Introduction--�nvirazi�neutal Designations Shoreli�ie Eiivieoiunental Desigiiations (SED) are analogous to zoning desig�iatioiis for areas �vithin the sl�o�•eline jiu�isdiction. SEDs provide a ui�iform basis foz� ap}�lyiug policies and use t•eg�rlatioiis witl�in eac�i desigiiation, if a�lo�ved by i�nderlayii�g zoniug requiremei�ts. SEDs are intended to eiicourage appropriake uses aiid activities �vfiile p�•o�iding foi• pa•otection aiid restoration of shorelii�e ecological fiinctions. It is a��ticipated t�iat reasoi�a�ile standards, restrictiotis, and proliibitions oii shoreliiie de�elopmeRits �vill be itistituted as shoz•eli�ie regulations. Tl�is is �iecessa�y so tliat shoreline de�elopn�ent�vill reasonably protect existing uses and shoz•elitie characte��a3�d assu�•e "No Net Loss"of shoreline ecological functions is achieved. SEDs are establislied �iased on existing use patterns, the biological aiid pliysical cl�aracter of t��e shoreliue, and the goals and aspirations of tlie comm�rtiity as expressed tl�rougli com}�relieiisive plaris. For t��e City of Spokane Valley, the Inventoiy and Cha�•acterization Repoi�t, prepared by URS Corp, 2010}�rovided iiifonnatioii on shoreline ecological fimctions; de�elopment patterns as represented by existing bi�ildiiig lots, zoni�ig a►id land t�se designatiotis; and on cui�•ent and pt�ojected t�ses tfiat�vere used to deterinine appropriate SEDs. The shoreline designations are il�ust�•ated o�� the Sl�oa�elines Designations Ma}� �vhich is an integi�al pai-t of the Shoreline Master Program. Cliaracteristics aiid general management policies for each of tl�e designatioa�s are given belo�v, Ti�ey provide the basis fo�• de�elopment of reg�ilatio�is for each SED. 2.0 City of Spokane Valley�nviroumental Designations The ii�formation provided for each SED geiierally follows the state classification guidelines (WAC 173-26-211 (4) and (5)), Tlie state guideliEies provide a recomme��ded classificatio�i system. Local goveriiments iiiay estab[isli a diff'e�•e3�t designatio�i systerii oi• �nay �•etain theii• cuereirt environiiient designations (WAC 173-2b-211(5),211(4)(c)(i)). The existing Pastoral, Conservancy, and Urban SEDs are proposed to be cl�ariged to iie�v SEDs ttiat reflect t1�e fndi�igs of tlie 2010 slioi•elilie in�entoiy and of cturei�t shoreline l�ses as�vel! as to allow for maiiagement of tlie sfiorelii�es uiider tl�e ne�v state guidelines. The proposed SED categories are Urbaii-Conservancy-Higl� Quality (UGHQ), Urban Conse�vancy (UC), Shoreline Resident�al—Waterfront (SR-VL�, S��oreliiie Residetitia!-Upla�id (SR-U), and Aq�iatic (AQ) foi• diose ai•eas �vithin tfie oi•dinazy l�igli water inark. Mnch of tlie Spokane Ri�ei� shoi�eline is designated as UC, �vitli consei��ation ai•eas ide�itified in the 2010 iti�ezito�y as UC-HQ. Tliese designations closely reflect the e�tstii�g Pastoral and Coi�seivaucy designations. T�vo sl�oreline residential e��viz�o�imecits have been added along ttie Spokane River and at Stielley Lake to include tliase areas currently zaned Sirigle Fami�y Residential and d�at have existiug single family i•esidences. The Sl�oreliiie Residential desigiiation pro�ides a ineans to a[lo�v for ap}�ropi�iate � � f'lanning Commission Recommended Draft Gity of Spokane Valley Octoher 11, 2012 Shoreline Master Program Enviranment Designatians residential uses for tftose areas direct�y adjaceiit to the �vater (SR-W) a�id for uplatid �•esidential areas (SR-U}. Eac1i of tl�e SEDs is described inore fully belo�v. �acl� SED it�cludes a purpose state�nent, the desigiiation ci•iteria aiid basic��iatiagetnetit policies. Urban Conse�vancy—Higli Quality�nviroa�ment (UC-HQ} Ptr��ose Tlie purpose of tlie "Urban Consetva�fcy - Higfi Quality" e��vi►�oiimeiit is to protect existi�ig ecol.ogical fuuctions �vhere they occur ici l�igh quality eiiviroiiments, while aflo�yiiig vety limited compatible uses. Higli quality environments are tliose ttiat include intact oa• minimally degraded sliol•eline futictioiis sensitive to hl�man iise. These areas i•eqt�ire t�at only ve�y lo�v inte�isity uses be allo�ved in order to inaintaitl eaisti�ig ecolagical fimctions. Desigrlatiofr Crrteria Assign an "Urbaif Conservai�cy —High Qt�ality" envi�•onmelit designation to slioreline areas tl�at �vere identified ii� ttie Iiiventory as 1�igli qi�ality environments exl�ibitiug significant habitat diversity and �vere noted on the Inventoiy as consetvation areas, These areas come close to meetiug the State's "Nahu�al" desig�fation but due to existi�ig developinent impacts do not meet all tl�e critei�ia ta classify them as "Natt�ral". These a��eas are appropriate for limited low itnpact public uses and for restoration activities. This designation ge3�erally impacts public lands - Only thi�ee locations are located on p�•ivate prapei�ty. An "Urbau Conseivaticy- Hig�t Quality" environtnent designation is assigned to shoi•el�ne areas if any of the following cliaracteristics apply: (A) The s��oreline is ecologically intact atid is perfo��miiig important, shore[iiie fiiuctions or ecosystem-�vide process th�t�i�ould be damaged by liuman activiry; (B) Tlie shoreline is considered to i•epi•esent ecosyste�ns and gealagic types tliat ai•e of pac�ticular scientific and edticatioital ufterest; or (C) Tlfe shoreliue is unable to suppoi-� ne�v developmeitt or uses wit}�out siguificant adverse impacts to ecofogical fiuictions or risk to human safety, �yith t��e eaception of the Centennial T�•ail and other existing lo�v i�npact public uses. Ecologically intact shorelines ca3i iticlude �arge reaches covering multiple properties to smafl areas located �vithin a single propei-ty, and as used I�e��e, means tliose shoreline areas that retain tl�e majox•ity of tfieir natural shoi•eline fu�ictions, as evidenced by the shore�ine coiffiguratioi� ac�d tiie presence of uative yegetation. Generally, but iiot��eeessarily, ecalogically ititact sl�orelines are fi•ee of structural shoreline modificatioiis, st��uctures, and intei�sive human uses. Majrage�r�e��t Policies (A) Aii}� use tltat �vould substantially degrade tl�e ecological fi�nctions or iiatural cliaracter of tlie shoreli�le area sl�olild not be allowed. � 2 Planning Commission Recommended Draft CityofSpokane Valley October 11, 2012 Shoreline Master Program Environment Designations (B}The follo�ving ne�v uses sltould not be a�lowed: • Commercial uses. • Industrial uses. • NoMt�vater-oi•iei�ted recreation. (Noke: This does not preclude developtnent associated �vith tlie Ce�ateMfnial T��ail aild othec•limited lo�v impact public uses.) • Roads, utility con•idors, and parkiifg areas thak can be located outside of UC-HQ desiguated sfiorelines. (C) Single fainily j'esideiitial develop��ie�ik stiall be allo�ved �vithin tliis environmeatt if tEte density and intensity of such use is limited to �rotect ecological fuMickio�fs and be cousiste�it rvith the ptirpose of tfie eiivironment. (D) Scienkific, historical, culh�ral, educational research uses, aud lo�v-intensity rvaker-o��ienkecl reci�eational access uses may be allowed provided tliat no significant ecological �rnpact on tl�e area will result, (E} Ne�v developnient or significant vegetation renioval that would reduce the capabiliky of vegetakioii to perfoi•m normal ecological fuiictions slioiild not be allo�ved, Do not allow tl�e subdivision of pj•operty iii a co►�figt�ratioti tliat, ko acliieve its i�itended pu3pose, �vill i•equire significant vegetation removal or shore�i�ie modification that adve�•sely impacts ecological fi�iictioiis. (F) Maiiitenatice of existi�ig utility cort�idor and infi�asn�icture shal[ be allo�ved, Tf existing �iigli quality vegetated ai•eas are dESturbed Uy inainkenance activities mitigation sliall be required. Urban Conseivaucy�nvironment (UC) pzr��t�ose The purpose of tfie "U►�ban Coiiservancy" environment is to protect ai�d restore ecological functions of ope�� space, flood�lain aa�d other sensitive lands �vhere they exist in urban and developed settings, �vhile allowing for compatible uses, including appropriate �ublic access and recreational uses. Desiga�crlioa� Criterra Assign a�i "Urban Conse�vancy" envii•otu�nent designatioi� to sliorelitie areas appropriate a�id plant�ed fo�'development that is coinpatible �vith inaiEttaining or restoritig the ecological fiuictions of tjie area aiid kliak a�•e not geziei•ally suitable fot� �vatei�-depeiident uses if any of the follo�ving cl�ai•acteristics apply: (A}They are suikable for�vater-related oe�vater-erijoytuent uses; (B} They are ope�� space, flood plaiu or otliez� sensikive areas that should iiot be intensively developed; {C}Tlfey have potential for ecological restoration; (D)They rekain important ecological fi�nctioiis, even though partially developed; or (E}Tl�ey have the potenkial for developme»t that is compakible�vikh ecological restoration. 3 Planning Commission Recommended Draft CityofSpokane Valley Octot�er 19, 2092 Shorefine Master Program En�ironment Designations {F) Ai•eas �vitliin sl�oreline jurisdictioct that ac•e �iot znapped and /o�• designated are automatically assigned as "tirban couseiva�icy" until tlie shoreline can be i�edesigciated tl�rough a master program amendment. In khe COSV, ttie Uz•bac� Conservancy Ezlvi�•o►��»ezlk is located alotig inuch of khe rive►� wikh tl�e exceptioli of areas tl�at ace eitfier desig�iated as UC-HQ or as Sl�oreline ResidentiaL As sho�vn in ttie itiventoty mucEt of the near s}�oreline (�•ipariaii) areas are owi�ed by the stake and mai�aged by State Parks. Many upland areas in t1�is designation are privately o�vned large tracts. Marrager��eja1 Policies (A) Uses that preseive the nat�u•al character of ti►e area or proinote preservatioi� of opeci space, floodplain or sensikive lands either directly o�• over the long term shou�d be the primaiy allo�ved iises. Uses that result in restoi�ation of ecological fi�nctions sl�ould be allo�ved if ttie use is okhe►tivise compakible�vitli kl�e pul•pose of khe environmenk and tl�e setting. (B) Sta�idards sl�ot�ld be establisJled fot•shoa�eline stabilizak�oa� iiieasures, vegetakio�� conseivation, �vater quality, and shorelirie inodif�cations�vithin the "urba�� conseivancy" designation. These standards shall e��sure t�iat new development does not result i�i a net loss of shoreline ecological funetiotis or furti�er degrade other shoreli�ie values. (C) Public access aud public recreation objeckives should be implemented whenever feasible and significaiit ecological impacts can be mitigated. (D) Water-oriented uses should be giveii priority over non-�vater oriented uses, Shoi•eliue Resideutial--Waterfront�nviroument(SR-W) p�rlpose Tfie pu��ose of the °sho�•eline residenkial-�vakerfi•oiit" enviro��mei�t is to accoinmodate residential uses on lots �vitl�in existing residential areas �vl�e►-e the lot is immediately adjacent to the sl�oreline. Desrg��ution Cf•rteric� Assign a "slioreline �•esidenkial-�vaterfi•o�it" environment designatiot� to shoi•eline areas if they are predomina�itly single-family or multifamily residential development or are pfaiv�ed and platted for�•esidential developmenk and�vhere tl�e lok is immediately adjacent to khe shoreliiie . Within the City of Spokane Valley, areas that are included in this designation include Orchard Avenue, and poi•tioiis of tl�e Coyote Rocks developmei�t. Ma�ra�e�lre�7�Polrcres {A) Staiidai•ds for density oi• minii�ium fi•oiitage �vidtll, bi�ffers and setbacks, lot coverage limitatioiis, sl�oreline stabilizakio��, vegetatioii conse�•vation, c��ikical a�•ea p�•otectioii, a►id �vate�• quaiity shall be set to ass«re no net loss of shoreline ecologica[ fi�netia�s, taking into account the environ�nental timitations and setisitivity of tkie slioreline area, kl�e level of inf�•astructure and seivices available, existing zoniug and other comprehensive planning considerations. (B) Mnitifainily and lni�lti-lot resideiitial aild reci•eatioiial developments should provide piiblic access and joint use for commim�ty recreational facilities unless appropriate public access is available as detei•micied by a P�Eblic Access Pla��, � 4 Planning Commission Recommended Draft Clty of Spokane Valley October 91, 2012 5horeline Master Program Environment Designations (C) Access, utilities, a�id public se�vices should be available and adeq�ate to seive existi�fg needs a��dlor pla�uied ftlhu�e development. (D) Ma�iagement policies for direct access to t�ie �vater, docks, attd slaoreliue stabilization teclaniq�es slfall be included for tliis designatioii. Shoreline Reside�itia�—Uplanc� Enviranment(SR-i� Parr ose Tlie psirpose of tlie "shoreline reside��tial-t�plaitd" eiivironment is to accominodate i�esidentia] uses within existing reside��tial areas that are separated fi�om the shoi•eline by other prope3-ties Designutiorl Cj•rte��ia Assign a "shoreline residential-upland" et�vii•oiuneut designation to shoreline areas if tliey are predominantly single-family or multifamily i�esidenti�l develo}�me�it o�� are plaruied and p�atted for residential development and dtat are separated from the shoreline by either state parks land and/or by lots dedicated as open space, for exa�nple lots rnanaged by a �ieighborhood associatioii. Within the City of Spokane Valley, areas located �vithiti diis desiguation incLnde existing residential uses iucludiug tlfe Greenacres neighborhood and Shelley Lake. Marlagerrre�at Polrcres (A) Standards that take into cotisideration that these}�ro}�erties are separated fi•om the waterfront for densiry or minimutn ft•ontage �vidtlt, buffers atid setbacks, lot coverage limitatioiis, vegetation conse�vation, critical area protection, alid water quality sh�ll be set to assure no a�et loss of shoreline ecological fiuictioi�s, taking into accoucit tl�e enviroi�mental limitations a�id sezisitivity of the shoreline upland areas,tl�e level of infi•astr�cture and seavzces available, existuig zoning and otlier compx�efie�asive pla�iniug considerations. (B) Multifami�y and inulti-lot resideiitial and reci•eational developments should provide public access to the adjaceiit ptiblic lands iiiiless appropriate public access is avaifable as detennined by a Public Access Plan. {C) Access, utilities, aifd public seivices should be available and adequate to serve existirig needs a��dlor planned futuee developmetft. Aquatic" �nviro»ment (AQ) Prr��ose Tl�e pizrpose of the "aquatic" environme��t is to protect, restot'e, and manage the unique characteristics aud resources of the areas�vatertvard of t�te ordinaiy high-�vater inark, Desrgjrafro�r Crife��ra Assign an "aquatic" environmeiit designatioii to �ands water�vai•d of d7e ordinaiy high-�vater mark. Maitagenaerrt�ol icies {A) Allozv new ovei�-zvater struchires oiily foi• tvater-depe►icjent iises, si�igle family residefikial docks., }�ublic access, or ecologica[restoration. (B) 5 Planning Commission Recommended Draft Clty of Spakane Valley October 91, 2092 S�oreline Master Program �nvironment Designations Pei•initti�ig foa• activities and strtictures �v�ttiin the aquatic e�ivi�•on»�ent shall comply �vitti af� state and fedel�al laws, iuclttding coo�•diciatio�s �vith applicable agencies. (C) The aquatic ei�vironment shall allow fo�•pt�blic use oti public water�vays . (D) The size of�ie�v ovet•-�vatei•str�ictures slfould be limited to tlie tnif�imu�n necessaiy to support the sti2ict�tre's intended use. (E) Iit oi•der to reduce the i�npacts of slioceline developmeiit and increase effective use of��+atei•resources, multiple use of over-�vater facilities should be e�icouraged. (F) All clevelopmeiits aiid tises oii ifavigable�vaters or ttfeu•beds slfould be Tocated and designed to mininiize iiiterference�vith surface navigatioii, to consider iinpacts to public vie�vs, and to aJlow for the safe, unobsttl�cted passage of fish and�vildjife. (G) Uses that adversely impact the ecoIogical finictious of fi�esh�vater habitats sliould not be allo�ved except wliere necessaiy to acliieve tlie objectives of RCW 90.58.020, and Nien only whe�i tlieiE• i�iipacts are mitigated acco�•d�ug to the sequence described in WAC 173-26-201(2)(e) as necessaiy to assure no net loss of ecological functions. (H) Slioreliiie sises aiid modificatioiis should be designed and managed to prevent degradatioti of�vatei•c�uality and alteration of natural hydt•ograpliic conditions. (I} Local goveinments shou�d reseive shoreline space fo�•slioreline prefet•��ed ltses. Siic1� plan�iiug should coi�sider upla�id and in-�vater uses,water quality,navigation, presence of aquatic vegetation, critical habitats, aestlietics,publ ic access aud views. 6 Planning Commission Recommended Draft Cify of Spokane Valley October 11, 2012 Shoreline Master Program �n�ironment Designations 3.0 Background--Existing City of Spolcane Valley�uvironmental Designatiotis Most of tlfe Spoka�fe Rive�� shoi•elines liave an existi�ig SED of Pastoral. Tliere are four areas �vitfiin the Ciry ti�at dtie to existing uses liave beei� desig�iated as Coiiservaitcy. T�vo of tliese areas are associated ��ith railroads; the other hvo are Sullivan Park and Mirabeau Park. Shoreliites in die Orchard Avenue area are desigiiated as Urban, Tiie shoreliiies arouiid Siielley Lake are designated eittirely as Conseivaucy. Tlte gravel pits �vere not designated in the current Shoreline Mastee Program,tl�ough the Sul livan Road grave�it has a shoreline pernut. The Pastoral and Conseivancy desiguat�ons are both protective of the natural eirviroiiment and limit many uses. A descriptioif of each of the cur�•ent eitvironniental designations is pi•ovided belo�v as�vel I as a st��umaiy of some of tlie relevant Goais a��d Policies contained in Chapter 8 of tiie City Compreheitsive Plaii. Tlfe Pastoral Area Desi natio�i Tlfe Pastoral area is intended to protect and maintain those shorelllies �vhich have historically been subject to limited htunan interference and lfave preseived theu� natural qualiry as wildlife llabitat and �laces of sce�7ic beaury. These ai•eas at•e appi•opriate for passive ag�•icultural and recreational uses. Areas most appropriate are: 1) opeii spaces used for livestock grazing ajfd haevestiitg of non-cultivated crops; 2} shoz•elines �vltich have plrysical limitations �vhicli would preclude permauent str�ECtures, sucl� as floodplaiiis, meandei•ing stream �vays, cliffs, a�id steep slope a�•eas subject to latidslides; and 3) �vildlife habitats ajfd az�eas of beaury �vhose ecological systems will only tolerate limited lfuman iuterference. Because the a�•eas are i�ot suited for permanent st�ti�ct��res, they are valued wildlife areas�vhicJf provide for grazing and "wild hay" foz• dispei•sed-use outdoor recreation, Manageinent of the area should be designed to pi•event t�ie loss or reductio�i of t��e wetlac�d a►•ea aud to restrict development from hazardous areas. The Coiiseivancy A�•ea Desi nation The Conservancy Area is designated i�i Spokane Valley for tlfe pu�•}�ose of maiittaining tlie existing cliaracter of shoreline resotn•ces �vliiEe providing for non-intensive uses. Those uses that are prefetred Eii the Coi�seivancy Area are those which inay utilize the natural resources on a sustained-yield basis, These uses i�fc[ude passive agricultural activiry, tiinber 1�arvesting on a sustaiued yield basis, and diffuse outdooe recreation. The Conservancy Area is designated to p�•otect agricultural laiid fi•oni encroacliitie3ft by urban uses «hile providiiig for i�ecreation wherever recreation will i�ot interfet•e �vith agricultural practices. Nonpermauent kinds of st►��ctures and uses «hich �vill ifot redtice t�ie quaiitiry or qualiry of tlfe physical a�id biological resotu'ces of the a�•ea are to be given prioriry in the Conservancy Area. The Conseivancy Area is intended to }�i•oliibit intensive use of areas I�a�iiig pl�ysical ]iazards, severe biophysical limitatioiis �vhich�vould not be appropriate for rural or tu�ban uses, areas prone to flooding, and areas «<hich camiot provide adequate �vater supply oi' sewage disposal for iiitensive acti�ities. The Urban Area Desi ng �tioii Tlie Urbati Ai•ea desiguatio�i is intended to accommodate coin}�ati�le�vater-de}�ende�it a�fd«ater- orietited uses iu shoreline areas. The Urban Area is to be �uanaged so t��at shorel i�ie developmeiits will e�ihance and inaintain the sJforeline for a multi�liciry of uses. Tlfe Ui•ban Ai•ea is desigifated in Spolca�ie Val[ey to eitcoiirage tEte redevelopinent of existing tii��an areas a�id to control ttie 7 Planning Commission Recommended Draft Crty of 5pokane Valley October 11, 2012 Shoreline Master Program Environment Designations expat�sion of lu�baii uses in characteristica]ly r�u�al aeeas of tl�e Cotnity. Tl�ose urban uses wliicli are �vater-rJependent arid can provide �isua� and/or safe access to the wate�•f�•ont are to be given priot�ity for slioreli�ie locations. 8 � ��a�� r�� Bulld/ng commun/iles F"rateeiing ih�larnd September 27. 2012 Mr, Bi11 Bates, Chair City of Spokane Valley Planning Conimission 11707 E. Spxague Ave, Suite 106 Spokane Valley, Washington 99206 Dear Chair Bates and Planning Commissioners: Subject: Commeiits far the Public Hearing an the Draft Shareline Environment Designations for the City of Spokane Valley Si�oreline Master Program Update Thank yoti for the opportunity to comment on the City of Spokane Valley's Draft Shoreline Environment Designations for the City of Spokane Valley Shoreline Master Program Update. Spokane Riverkeepei•is a non-pro£'it organization dedicated to protecting and restoi•ing the health of the Spokane River Watershed. The Lands Council preserves ai�d revitalizes our Inland Northwest forests, water, and wildlife through advocacy, education, effective action, and community engagement. Futui•ewise is a statewide citizens' group working to protect working farms, working foi•ests, and shorelines while making cities and towns great places to live, Futui•ewise has members across Washington State, including Spokane Coutity and the City of Spokane Valley. We strongly suppoi�t tipdating the Spokane Valley Shoreline Mastei•Pi•ogi�am. Spokane Valley's current shoreline master program dates back to 1975. Since then we have Iearned a great deal on how to better protect water quality and other shoreline functions, The Washington State Depai�kment of Ecology has also adopted new shoreline master pi•ogi•am guidelines axid tkae Shoreline Management Act requires comprehensive tipdates to shoi•eline master pi•ograms Overall, we siipport t��e updated Shoreline Master 1'rogram(SMP}provisions for the shoreline en�iroiiments. We do have some recommendations for strengthening the en�ironments which we explain on the following pages. please change the reference to no net loss from a goal to a requirement. please see proposed Shoreline Environmental Designations p. 1 First paragraph "Section 1.0 Introduction—Ei�vi��oninental Designations" refers to the "statewide goal for "No Net Loss" of shoreline ecological fui�ctions ..." We appreciate including the reference to no net loss of ecological functions, but it is a requit•ement not a goaL Foa• exainple, WAC 173-26-186{8)(b) pro�ides that "[1]ocal master programs shall include policies and _ � � # +� � � �; . * ,. � City of Spokane Vafley Pla��ning Commission September 27, 2012 Page 2 regulations designed to achieve no net loss of those ecological fi�nctions." So we recommend that the last sentence of the first paragraph read as follows with o�7r additions double imderlined and our deletions double struck tluough: This is necessaiy so that slioreline development�vill reasonably protect existing iises and shoreluie cha�•actex•so tliat the state�vide g�requirement for"No Net I.oss"of sttoreline ecological futictions is achieved. Consider changing t�he Urban Conservancy --High Quality Environment (UC- HQ) t�o Natural. Please see Proposed Shoreline EnvYronment�al Designations p. Z We support having a shoreline designation to protect existing ecological functions in high quality shore�ine areas. So we suppoi� the Ui•ban Conservancy—High Quality Envix•onznent (UC-HQ). However, Spokane County started out with a "High Quality" designation, but concei•ns I�ave been expi•essed about that designation, in part because it was unclear what would be done with the High Quality areas. Tl�e description of the UC- HQ environment is similar to the "Natural" shoreline environment in WAC 173-26- 211(5){a). The designation ci•iteria for the UC- HQ are same as those for the "Natural" shoreline environment in WAC 173-26-211(S)(a){iii). So it would be consistent to call it "Natui•al." However, w}aatever naine is applied to the environment, we strongly support it. Modify t�he Shoreline Residen�ial - Wat�erfront Environment (SR-W) purpose so it� is more consYStent�with the purpose s�at�ement from the Shoreline Master Program (SMP)guidelr`nes. Please see Proposed Shoreline Environment�al Designations p. 4 The Shoreline Residential—Waterfi•ont Environment (SR-W}purpose tracks the purpose statetnent fi•orrz WAC 173-26-211(5){#�(i) well. WAC 173-26-211(S)(�(i}provides that the "purpose of the `shoreline i•esidential' ezivironnient is ta accommodate i•esidential development and appui-�enai�t structtu�es that ai•e consistent with this chapter."The proposed Shoreline Residential—Waterfi•ont Environment {SR-W)purpose does not include the concept of bei�ig consistent with the Shoreline Management Act. �re recommend tl�at it be added to the purpose. Our recomrnended addition is double underlined below. 1�'Fr7'f�r?,5'c? `1`i�u '��aus��iaf�it+: "slsur'�;�ii��° i°�:si��n��i-��twi`�l'�io�t" �;�7�^fl'Ot11]7eI1t i� #cr �c��i33e��c3�tele,i�lento�l ��e�c�a� In�� it1�i�� er9s�i��:esic��.r��ial ��.a> ��l��.��e tk��__1�t is ��t iiiiisy�c�i��f��1�' s�gl-L��qs �i� il�c �I��}rc.Ii�t��;��,��:�li��c:� it4.c.�� l+s ��° �,�•sy�fa;,��o�sistent�vith tkte Shoreli�ie Maita�e�iieRit�.ct Modtfy t�he Shoreline Residenttal- Upland Envfronment (SR-U) purpose so it is more consist�ent with the purpose statemen�from the Shoreline Master Program (S1VIP)guidelines. Please see Proposed Shoreline Environmerttal Designat�ions p. 5 Like the Shoreline Residential— Waterfi•ont Environment (SR-W), the Shoi'eline Residential—Upland En�Tii•onment (SR-L� pui�pose tracks the purpose stateii�ent fi�oni City of Spokane Valley Planning Cornmission Septerr►ber 27, 2012 Page 3 WAC 173-26-211(5)(�(i) well but does not include the concept of being"consistent with t�ie Slioreline Management Act," We recortunend thaf the concept be added to the purpose. Ou�•xecoxninended addition is double underlined below. Prn�ose The purpose of the "shoreline residential-li�alati��"en�ironment is to accommodate resideiitial uses 1+.��11f�ir_i;��ti[itG�T_�4ww�[c:a4lr,il s�i+.:��* �f� �l ��i�. w� rt��t��ci E'i`+�?�� 11i� w1lc,ri,:liitC �a�, n��e<i ai4s x4�1��.�5 consiste��t . ._.__.._. .., �_..... _� _�._....._ ..l . .�__.._.�_--------._. . _. __._. ..--�---E.. ]_.._.___.-- �vitli the Slioreline Management Act. Include the fuii range of management poiicies from WAC.173-26- 2,1,1(5)(c)(rr) of the SMP Gurdeirnes rn theAquatrc Shoreirne Envrronment. Piease see Proposed Shorelrne Environmen�al Designa�ions p. 6 � We suppoi�t including an Aquatic en�ironment. Such an environmetit allows the polzcies applicable to open water areas to be customized for the circt�mstances of the Spokane River and Shelley Lake. However, the proposed aquatic enviroiunent on page 6 of the �horeline Environmental Designations omits se�leral ananageanent policies required by WAC 173-26-211(5}(c)(ii} and we recommend they be added. WAC 173-2b-211(5)(c)(ii) provides in full: (ii)Management policies. (A) Allow new o��er-water structures only for water-dependent uses, public access, or ecological restoration, (B) The size of new over-water structures should be]imited to tlie minimujn necessary to suppoi�t the stiucture's intended use, (C) In oi'der to reduce the ianpacts of shoreline development and increase effective use of water resources, multiple use of over-water facilities should be encouraged. (D) All developments and uses on navigable waters or their beds should be located and designed to minianize iiiterference with surface navigation, to consider ianpacts to public views, and to allow for the safe, unobstiucted passage of fish and wildlife, pai�icularly those species dependent on migratio�i. (E} Uses that ad�ersely impact the ecological functions of critical saltwater and fi•eshwater habitats should not be allowed except where necessaiy to acliieve tlie objectives of RCW 90,58,020, and then only when their impacts are mitigated accoi•ding to the sequence described in WAC 173-26-201(2)(e) as necessai'y fo assure no net loss of ecological functions. City of Spokane Valley Planning Commission September 27, 2012 Page � (F} Shoreline uses and modificatioiis shoulc� be designed and managed to prevent degradation of watei quality and alteration of natural jiydrographic conditions. (G) Local governments sliould resei�ve shoreline space for shoreline preferred uses, Such planning should consider upland and in-water uses, water quality, navigation, prese�ice of aquatic vegetation, existing shellfish protection districts and critical habitats, aesthetics, public access az�d views. The proposed Aquatic environment omits the applicable management policies fi•om WAC 173-26-211(5)(c}(ii}(B} tlu•ough (F}, We i•ecommend that those provisions be added as management policies to the proposed Aquatic environment. We support the Alternate Draft Environment Designation 1VIap wfth improvements We suppo�•t tlie Alternate Draft Enviroriment Designation Map v��ith improvements because it better fits the City of Spokane Valley and the Shoreline Management Act, It includes tlie Washington State Department of Ecology's recommendations foi•an Aquatic enviror�rnent and for the use of parallel enviro�nent designations of Urban Conservancy for the state parks property along the river and �hoi•eline Residential foi• the upland residential areas, both of which we support, We believe these suggestions also fit the needs of the City of �pokane Valley and the shorelines environment. We do recommend that the Mirabeau Trailliead retain its proposed Urban Conservancy- High Quality c�esignation. The area has important vegetation that needs to be protected to provide for no net loss of shoreline functions.� Low intensity water-oriented recreational is allowed in this environment both by the SMP Guidelines and Urban Conservancy-High Quality c�esignation.2 This is the type of recz�eation tliat occurs at tlie Mirabeau Trailhead. We also i•ecommend that the area downstream fi�om Baz�ker, adjacent to the railroad tracks, retain its proposed Urban Conservancy-High Quality designation. Tl�e area jias important vegetation that needs to be protected to provic�e for no net loss of shoreline functions. The old concrete structures associated with the past railroad do not disqualify the a�•ea for Urban Conser��ancy-High Quality, rather it is the existing ecologically intact shorelines that qualify it for the Urban Conservancy-High Quality designation.3 � See for example K.L, Knutson and V,L.Naef,Ma,ragefrretrt Recol��nre��datrars for i�ashi�rglolr's Py�rorilp Habitats;Rrpariat�pp. 67—69,p. 1 D I,p. 111 (Wash, Dept.Fish and Wildl., 0lympia: 1997)accessed on Sept. 26,2012 at: l� ��:��;'��1�'��4.��;� ��x�E,;.�I�l' :��i�:r_�, tr�:l�:lt'.z�l aud euclosed �vith tlle electronic versio�i of this letter�vitli the fileuame"�vdfi��00029,�df' 2 Proposed Slioreline Envu•orvnental Desig�iatioi�s p, 3; WAC 173-2G-211(5)(a). 3 Pi•oposed Sliore[ine Environmental DesignaEions p. 2; WAC 173-2G-211(5)(a)(iii)(A). City of Spokane Va11ey Planning Commission 5eptem�er 27, 2012 Page 5 Thank you for considering our cozninents. If you require additional information please contact m�e at telephone (509} 838-19b5 or e-mail T��[��r�i'�bk��r��s��_c��r�� 5incerely, Mike Petersen Executi�e Director, Tlie Lands Council Bart Mihailovich Spofzane Riwerkeeper Kitty Klitzke Spokane Program Dix�ector, ruturewise Enclosure �� '�� 1� L'+-�'�� .� �� ` — ' ��p T .. f I . r i�` �4 ��tis � �* �N i+'�� ". �� I '�� °w�"a :j� � , � , , . 1 �� i � r F �'1 m . � �Py , 1 +_ . . ' ' •$' � � �� # } , . , �• �T ' � � �f � . , r � 1�� I �, `��' . . .. ,�'.�, _ . . I � i(� . b . ��r"' ' , i � � �` � � ��A�'t _�'.'`� � ,�'• �' . M��t:"`�� ; � . •�'� �r ,�� µ ' •�#i ��.� }• y I I ° i_' �" ' " �''"t�} , . I�wR, �`� '�'� _ • �r �-� �_, h�� J �~1 �,�,, ��h� L^ , � _ F g �� -e�-,"!�. 4�-�.4 : ,�: � �� . ;,�.. I � . � !rJ}r .�'Y�,+`-��'r r� _a.�.'�y i �� ,I' I� . 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"' , , . �_� '�f�' �� . � 4. ��R �{L!� � ., ', „ 1 P � � , i�}1 _ w � ,}, 'F ' , - i 1 � �' f! .M-"} f . � '��°L ' _ . _ . . � a;� �� . �'� , �`� L'1''q a Q`�' � y .y ,� � . �� .oi � � , ?r(�r�� . i 1�_rr�� x "p,� . .�r4x ' I��ji.'� , , �a��a �� -� + - i , � ��'�?�,- � ,J�;�. � � .` , . t-�p� , , . � . ;�� , � ° — — — -- — � . From: 4I,f�. a-.� ��r 1 70; L,�� lsa�lorr CC: ,�;�i',��r�'fL'k_{'�.`I'7i �'d�`s�4�,:'7_:t7...l= Subject: Ecology comments on draft SMP Environment peslgnatlons �ate: Monday, Sentember 10,�Ol�8;35:42 AM Attachments: �,;I� l::�i:ra�x C],-'" '�1.°,�>�i Hi Lori, �f7,�nk y�t� �or th�e or��art�anit�+ ta ;evret�r ar�� c�rr��r�e�t �r; �yc�4�r �r��f� �e�vir�ar�rr��r�t desl{;ryati�t�4 ��r tl�e ll��pley'4 SN�P 4a�date �roj�ct. As we sf7a��d c�urir�g aE�r �n�etir�� fast 7hursr��y, �°�� r�r,e��nmend �sing � par�llel c�esi�na�ion f�r t��e �reas v��tiere u�l7�d resic�cr��l�l cEev�Er��rtient �b�rt� �l,e �tate P��k �r��erty ��or�g t�re S�pal�awie E�i�er�, c�arre��tly ��er�tifi�d �s Sf�c�r��lln� R�r�fde��laL U�ban C�n�erv�nc� (or a ��rnil�r d�si��r�tion� a��p�ar� �v k�� p�ropriatc �or t��e State P��rl� I,nd w�6�ll� a R�si�lerlti�f cl�s]�,natic�n �+oU�d fi�t �I�� and �.��e #or tl�� i�+�tc�ly �anrne� upl��7d arcas, TE�Is is a rninvr m��i�aca#I�r� an�d will marg closely a�igr� tf�e �esig��n� �rith t��e r�sults c�f yc�a�r in�+�nl�r�y and ch�ratt�ri��lo�r vvc�r�t as �ro+rid�� #�r k�+y �'u`�C 173y2�iT��1��){�)�ii�. �l�e alsr� �-ecomm�nc� yo�i a�#�ust your estirn�t�d or�ir�ary� fii�E� +,n��ter rrr�rl� �QF�Wfv�� ir� t�ie ar�a Ju�t �as� of t�� Center��►lal i rai� '��icl�e crossin� near ��e �ayat� F�nc�s de��t�prnent. 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' �.'�i�� x �%'' . ��/ �4� •1�4�1 '+� • � ,{� � 'F4�� `d � �.,' �'�}� a'" "r,. +F �,'j r ,��•�,��: ; ., . � . �'�� , ;w �y .,� ��.]] ��, ,., �'• � � �k1 �P.`1 � � . � . 5!� * .$. � 1 � O � ' �+'�. ` ��.� ��: w��''� '�� •�:�'�f �a ' „ „� � { � � � ,_ ' ,��•' r�r��r �4, , 4 �� , +� �� t_r� {�. �� ,r. 4�* �` .U: ' . . � lw+t"�°4 } �'.� { Y � ��.F'` �Y .�.r ' t` w�.. T P'+ Y rF�} �,!�_. � M � � 'T. r� � � � 1 '1 1 .��. � '*O°w . � _ .��- '��i �� '�=F � _ �ti� W � ` � �,4�'� �+�w� n t �, ., �� t �F , � - �'� �� . � . . �� ,, . _ ,} � i 6 � � , �� '` � !#_ . rF �,,�� 1� . }.�. � ,� ti�p' �s . ` #•r '� � �� ,l' �`� � ,1 '��t ✓-.$- - ��' ��* � . . i � � � i . fl ,� `'qY� �{ �� t� • ,�.;i�,��° " � '{� 1kf �,.. .��f ry+ { .� �. �' � �a . r. .� � [v� � '�`'� � c ° ¢�+�r � ''�°�""'� °. �, C� �;� `�, �, U, � ° x �LL f � <<} � r =�� t�Ya; 1 ��,,�-, �� " ' . � �� }� � I r • #, �� y +�� ' ��5�.,' �. �. �.,� r!1' 4 , ti � � ��' � �� :: ��, �n ��f w � � � , '�r � J ;' '4. F� p ¢ n,r'S r � � ` �'� �cf 'i L 4 � �{ - �. 1`� :�:-.� � ' I _ � .. .. . _ . _ .i�k*`• Chriu R�;„�:rB��p _ ._,,, From: Bekkedahl, Robin [Robin.Bekkedahl@avistacorp.com] Senf: Monday, September 10, 2012 6:49 AM To: Lori Barlow Subject: RE: City of Spokane Valley Shoreline Master Program Update -Technical Review Group Attachrnenfs: city of spokane valley shoreline urban conservancy.pdf; city of spokane valley shoreline urban conservancy_ortho.pdf Hi Lori: `�Itttr�k�¢�u fc��tlte f�llr��ing �i7at�s�ial car� �he shoreEin�ts plan. ��'he �I,�, S�JL"CI�IIfSt �lIL'C� td_7 �i��rc�x�ira�k�trUr IIr1e� E[��I�r� ciraft shr,relirae cEesi�nati�ns. I am akl��:han�� :opy of aur iocatians �f our cr��sir}�s� I clon'� �f�ia�� thes�c��sigr��tie�ns�vifl u+�orl< f�r our ��cifiti�s sbnce some of a�r existing crossin�s a4�a�ear-to be:"JJ�P31I1 tFi� f`Ik�rl C�,LIBIIt�+CIL�51�;r�ation, L�c:�tioi�;otad ��lrlity lir�c:�t�4a[ cf��ic� SE�'avro��ltl �� irnF�r�rR��a�a�c lx�i;t��s� t��+c� at�� t17� s1i�r�llrt�c�'c,ss�r��;. I flt�C9 5(]fT1C CIi�CI{Ir81iCa�l r-e�ar�iirig t17is a�arr�gemer�t pc�lECy: • Nonwater-oriented recreation. (Note: This does not preclude development associated with the Centennial Trail.and other limited low impact public uses) • Roads, utility corridors,and parking areas that can be located outside of UC-HQ designated shorelines. o [EJ New development or significant vegetation removal that would reduce the capability of vegetation to perform normal ecological functions should not be allowed. Do not allow the subdivision -of property in a configuration that, to achieve its intended purpose, will require significant vegetation removal or shorel�ne modification that adversely impacts ecological functions. Mu�.f� �f our services is d��ri�eryE upon the increase in density c,f t�7c; Ci��r o{S�'. ��Gr busin�ss c�nly� incrc��;es cap«�city upo�� i�man�i anci rxc�t s�er.�alatic�n. I have concerns where our�xisti��g Cr�ossEngs are c{��sifi�d as High C�u�lity a�7d uve h�etl f� !}e I�cate�� nuts€cl�of t6�es�: :�r��s, ��4+f�at dr�es tfiis i7iea�� far th� ��naia7tenance e�f€��rr fa�ili�i�s �3nd ri�Etts o�'��ay ��catase w� car�not relocatc�. T�i rE=loc;.stt Avista w�auE� r7c��i to ;�cure c4lFfercnt ca�c�n�r7�s tGrtc� ;til4 ncrcl tt� ��,tf�r�u�1� ti�e� shor�Eir:e �?�rrrtit#+ng ��rt��s. ,�vlst� v,rants ta f��ep our util�ky corric�ors �nd maintenance of those corridors, Thank yc��for provictir�g � draft of�he SEUs for our revie�v. �t�#�iri �.. Belc�e�Ia�l �r, �nuifonrrkco�t�l Scientist �uf��,��1 R��ources: hl�tural �esources, Project Permitking �vi�t� 4Jiilikies �.0. E3�x i7?_7 ��aokane, �'�'!`� 3�2�Cs-3727 '�-e1e,�f�on�: 5��-�i��-8657 ��x; aQ�-��5-�f8 a2 �rri�il: r�rb:?�,k��ck�d�hl��a�d��iac�rs�.c��7 fihis rnoss�go an��ari�+�it�t��[E fflos or�I�cur�ion�s �r�ay cotrt�lr�infarer�a#ion�hat Is�on�icl�nt9al ��€E��unsl�arar� propriot�ry to Avista Cor�or�kfon, A��r��Mfh�a�l�ecf us�,Ir��7sier', o�cils�lc��ii��ai tlto inf�rn��lip;��onl�inet3 h�rein is skrla:�ly�c�rd�idcEer�, E�yp�b�l+eu�th�k Ehi� m�55�ge d��s h��?nk I�y�r,� i�t �rr�r, ple�se re�G}�k:�1?�e s�r�;l�r fh�t y��s h�'�e re�:iire�l klk�rr�°s�a�u i��rc�r�:r��l crel�ke��$rnes�ac��. From: Lorl Barlow [maiito:lbarlow@spokanevalley,org] SQllt: Tuesdayr AUgUSt 28� 2012 4:54 PM To: 'jsho461@ecy.wa,gov'; 'RLlndsay@spokanecounry.org'; 'dlvenkad@DFW,WA.GOV'; 'Jacob,McCann@dnr,wa,gov'; Mike Stone; Bekkedahl, Robin; 'Randy Abramson/Spokane Tr�be'; 'dlamb@cdatribe,org'; 'Walt �de[en/Spokane County Conservation District`; 'Chris Guidotti/ WA State Parks and Recreation/ Riverside State Park'; 'greg,griFfith@dahp,wa.gov'; Steve Woriey; 'kcooEce@spokanecounty,org'; 'khall@lan�scouncil.org'; 'atainio@IibertylaEcewa.gov'; 'jwright@spoEcaneciry,org`; 'Ray Oliger/Ciry of Millwood'; 'jpederson@spokanecounty.org'; 'pknowles@spoEcanecounry.org'; 'roylene.rides-at-the-door@wa.usda.gov' Subject: City of Spokane Valley Shoreline Master Program Update -Technical Review Group The City of Spokane Valley is in the process of updating the Shoreline Master Program. At this time the braft Environment Designations have been completed by our consultant, URS Corporation . Since you,or your agency, have � jurisdiction or technical expertise in this area, the document is being submitted to you for review. The attachments contain the Draft Environment Designation Report a�d Environment Designation Map curre�tiy undergoing public review. Please review the documents and provfde written commertts rtot later than September 11, 2012. Comments may be mailed to me @ 11707 E Sprague Ave., Suite 106,SpoEcane ValEey WA 99206 or emailed to l k��rl�kn�sfr�is.�:;�rke"Ifli.vrafl�y,c�r�;, Ifyou would like to comment, but feel that you need more time to do so, please let me know your expected target date. If you would like a hard copy of the material, one will be provided upon request. "fhe City's public participation plan requires that each component de�eloped for the plan be reviewed by the 7echnical Review Group, presented to the public at an open house, reviewed by the Planning Commission, including a puhlic hearing, and accepted by resolution by the City Council. Once all the components of the 5MP are completed, the individual documents will be packaged togetherand the formal adoption process will begin with Planning Commission review, public hearing and Council Re�iew. ft is our goal to identify and work through issues as each component fs developed, rather than at the end of the process. ff you have any questions about the rnaterials, or process, I may be reached at the contact information below.Thank you for your participationl ., L��ri ��t7r:�� li�.l� , d Senior Planner- Community Development City of Spokane Valley 91707 E. Sprague Ave., Suike 906 Spokane Valley, WA 99206 509-720-5335, Direct 509-921-1008, FAX w°,�,��.s�i��t��rr.��,a�I I�'�.c�r� (Contents of this email and any reply are subject to public disclosure} z � �""` 5 � , ` �¢� F I�1 �r{ � � �!�'.,. .��. .,.� . 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Ti �` •, i � i � � ��a o `� tn m I` � 4 � i � U c ,_I �� .�� __5 �..' 7,�.'d }4FI �t y d��„ � . "! �i�• N � O C b O W ' ��1�.I'`s£ �1 � ,�T ¢y� .17�, i.'1 �� s � r� 4�; 'O a�i — v� o � 2� Q � � I. � � _�� .�� i; � � � � 2 � fC [� � � � .1 r1�' ��{y,��F � y �4 — �.'. � 9�'� Ql � I �I i � a � ` �r:, � �q� �. �` � �•a�- ° � +�-ra r�� E J � � ''�' '--` .. . € . �� -�.. ki k¢ �; l. J 1s� .. � . b, �ja '� + � y} f 9 eYa1� y P —yf i. I �� i � �}��7 ��3� ;� �`�� '}��':+.: t '�'ti 5 4.. { - !iI�V� '.! �i �'��'� �.�I MEMQRANDUM From John C. Patroucli,PE To Lo►'i Ba�'low, City of Spokaue Valley Date Octobej�2, 2012 Pt•oject No. 36310434 Pt�oject Name: Ciry of Spokaue Valley SMP—Response to Fuhu•e��ise Comme��t Letter, September 27, 2412�•egardiifg Enviror�meiital Desigiiation Revisions Lori, Fi�ture«ise provided camments foz� tlie Public Hearing an tlie Draft En�ironmeiital Desiguations for tiie City. The following are ou�•responses ta those camments: 1. Change No Net Loss reference fro�n �aa] to��equired. The Ciry is addressing this separately, 2. Consider chan in�-UC-HQ to Natural . A�as�ver needed by URS 3. Modifv SR-W purpase statemeiit. The City is add�•essitig tlfis separately. 4. Modifv SR-U�iu�pose state�nent, Tl�e Czty is add►•essing this separately. 5. Inclfide the full range of SMP Guideli»es in the Aquatic Designation: a, The Aqustic designatioii maiiageinent policies contaiifed in the draft EDs were developed based ou the Ecology sta�idai•d policies but �nodified to fit the City slforelines and to a•educe redundancy. b. Standard management policies B a�fd C�•eference ovei��ater structures probably incliiding docks and cantilevered over«�ater platfo�•if�s. Policies for docks are addressed in other policies and not needed here. c. Standard mAnagement policy D stiould be acided to the city policies. It provides protection to the uavigable «aters that is not addi•essed elsewhere in tkie Ciry palicies. d. Standard managemeiit policy E should be added to the City policies. Tlfe c�•itical areas ordinaiice identifies tjie river corr�doi•as a ci�itical habitat. e. Sta�ida�•d inanageruent policies F and G appear to be standard c�auses that are addressed elsetivhere i.ti the city goals acid policies. 6. Draft Environinent Desigciation Map a. Mii•abesu Traill�ead eevised fi�om UC-HQ to UC. The UGHQ designatio�i �vas applied initially due to the priority habitat mapping supplied by WDFW. During re�ie« of the ED maps, the URS biologist �v1fo performed tkie iifitial iif�entaiy c�iiestiaued the UC-HQ desigifation aitd thouglit that UC �vas �nore stiitable desigtiation diie to die existing z•eci•eatioval laitd iise iiite�fsity at tlfat locatioif. Tliis �vas discussed �vit�� WDFW, t[tey agreed and tlie cltange fi�ozn UC-HQ to UC «as made. Ma�iageme�ft as a day t�se area (pic�iic tables, benches) is identified in the draft Public Access Plau. The UC eiivirorunent provides protection of tlfe existing ecology «hile allo�vi�fg tlfe City a�fd State Parks to maTiage t>>e area effectively. (Iitveittoiy map attacfted) b. An area da��nstr•ea�n of Bac�ke�• Road close to tlie Uiiioii Pacific Railroad Tracks was . initially desig�iated as UC-HQ due ta it being o«r�ed by State Parks a�fd was adjacent to P:ICIerkVr+.gandaPackeis for 11'ebl3gendapacke�]0.J0-12Von1S�SP URS Response Fuwre�sise Com�ts 10•2-12_doc tlie l�igli quality vegetatiou (consetvatioi�) layer. Dtiring revie�v of tl�e mapping and inventoiy this area does �iot ►neet tkie c►'ikei•ia for UC-HQ. Tlie parcel is o�vned by State Pai'ks and is disturbEd by past rai[road activities, Tl�e shoreline invento►y identifies the area as vegetated but as a coMfse�vation a�•ea. It is ztot ecologically izitact, does not represeiik unique ecosystems or geological rypes, a�td is able ro support new developtneitt oi• uses without significa�ft adve�•se iinpact, It does meet tl�e ceiteria for UC and �vas changed. {Ir�ve�ttoiy map attached). P.1CIerkL4gendaPackelsfor55'eblagendapac�et I0�J0-12UonlS�fPlfRSRe>ponseFulurexi:eComnts ]0-2-12doc � ��.��T��;� �� Miflennium Tower �}�'�� 719 Second Avenue Suiie 1150 �� ' �-xOI��(]�1��Y°�° Seaitle,Washir�gton 98j04 ATTORNEYS AT LAW 206-623-9372 P 206-623-4986 F SEATTLE, WA • WASHINGTQ{�, �C �VIEMORAIVDUM T0; John Holunan CC: Lori Barlow, Scott Kuhta, and Caiy Driskell FROM. Tadas Kisielius DATE: October 4, 2012 RE: Re�riew of Futurewise Comments You ha�Je asked me to re�Jiew the comments provided by Futurewise in its letter dated September 27, 2012 regarding the draft Shoreline Environment Designations (SEDs). This response addresses Futurewise's con�rnents in order, with the exception of the comments related to designations proposed at specific locations that are addressed separately by Jolm Patrouch, 1. Descrintion of��no net loss" standard. �'uturewise identifies a sentence in the draft document that describes the "no net loss" standard as a"goal" and asks the City to instead characterize the standard as a"requirement." The no net loss standard is ai�ticulated in RCW 36.70A,4&0(4}; Shoreline master programs shall provide a level of protection to critical areas located within shorelines of the state tiiat ass��i•es no net loss of shoreline ecological functions necessary to sustain shoreline natural resources as defined by depai�tment of ecology guidelines adopted pursuant to RCW 90.58.060. RCW 36.70A.480(4) (em.phasis added). Accordingly, the sentence identified by�'uturewise should be revised to match the statutory standard. �'or clarity and to a�Joid any inischaracterizations the City could consider aii edit that mirrors the statutory language as follows: This is necessary so that the Citv �'�A4.°';�^° �'°z°°,^H�^^°t,t will reasona�ly pi•otect existiiig uses and slioreline charactei• • and assure "No Net Loss" of shoreline ecological functions �� . 7he Seallle Offce of Van Ness Feldman,A Profess9onal Corporalion Memo��andum - 2 - October 4, 2012 2, Urban Consel�vancv—Hi�h Oualitv Environmenf. While �'uturewise "sh�ongly supports"the Urban Cansei•vancy—High QuaIity En�ii•orunent (UC-HQ), Futurewise recommends changing the name fi•am UC-HQ to "Natural," to better match the na�ne of one of tlie default sliareline enviraaatnent designatiaiis in the state regulations. We da iiot recammend changing the name of the designation because it could lead to canfiision. As nated in our memo dated September 19, 2012, the City's draft includes UC-HQ in a very deliberate attempt to clepai•t fi•om the default options iii the state regulations to better capture tmique local circumstances. As noted by Futurawise, the UC-HQ designation criteria and inanagement policies are very siinilar ta tlie default "natural" designatian in the rEgulations but the UC-HQ eiiviranment includes impartant and key differences; UC-HQ is designed to capture those areas in the City that have many of the characteristics of the "Nahiz•al" designation but include or are near law-intensity development that is inore intense than what is typically found in the standard "Natural" designation. Accordingly, the proposed SEDs provide for an alternative that is more restrictive than Urban Conservancy, but still permits and facilitates law- inipact public uses that otherwise would be more restricted in a Natural designation. In pai�ticular, the UC-HQ seaks to recognize the Centennial Trail, otlier public uses, and utility COl'1'ldpl'S, To simply revei�t to the name af the default"natural" designation would mask this kEy distinction and might lead to some confusion regarding the City's departures fi�om the default designations in the regulations, 3. Insertiu�t�ie Phrase ��Consistent fvifh the Shoreline Mana�e�nent Act". Futurewise asserts that the City should aniend the statenients of purpose of the shoreline residential designatiozis ta include the phrase"consistent with the Shoreline Management Act." As noted by Futurewise, the shoreline regulat�ons include the plu�ase "consistent with this chapter [cli. 173-26 WAC]" when describing the purpose af residential SEDs: �iu•pose, The purpose of the "shoreline residential" environment is to accammodate residential develapment and appurtenant structures that are cansistent with this chapter, An additional puipose is to pro�ide appropriate public access and recreatianal uses. WAC 173-26-211(5)(�(ii) (emphasis added}. The City can clioose to include this plu�ase as recaaninended by Futurewise, but the amendment is nat necessary. Aegardless of its inclusion in the text, tlie Ciry's residential designatians and Shareline Master Progi'am more generally, are ado�ted pucsuant to the SMA and must be consistent with t�ae SMA's requiremeiits as well as otlier legal authorities, including the constitution, Futurewise's proposed revisian is tlierefore acct�rate but not essential. The Memorandum - 3 - October 4, 2012 failure to include the phrase does not imply that the City is proposing atl approach that is inconsistent with tlie SMA. The proposed re�ision accui•ately reflects the legal fi•amework but the fratnework exists regardless of whether the City insei`ts the phrase in the selected sentences. If the City chooses to include the edit, it should consider�noving it earliei•in the sentence so that the phrase znodifies "residential uses": The purpose of tl�e `shoreline residential-waterfi•ont' environment is to accommodate residential uses and development that ai•e consistent with the Shoreline Mana�ement Act and are on lots within existing residential areas where the lot is immediately adjacent to the shoreline. Insei�ting the phrase at t1�e ei�d may in.advei�tently cause co��fusion i�egardiz�g the subject that the phrase is intended to modify. 4. Ex andin Mana ement Policies of tlxe A uatic En�ironment. Futurewise recommends expanding the inanagement policies of the aquatic designation.to include tlie fiill range of criteria i�ecoinmended in the defai�lt regulations. The aqi�atic en�ironment will be applied waterward of the ordinary high water mark and, as such, will apply to those limited uses and de��elopment that will be allor�ed in that location (for example, docks, bridges and utility crossings). While many of the management policies included in the state z'egulations could i�e captui•ed in regulations, rather ttian management policies, the City's aquatic policies can i�e expanded to include more of the identified policies. The City should, however, exclude ii7•elevant language, including language pertaining to shellfish and saltwater hai�itat. Spokane Valley Planning Co�nmission APPROVCD Minutes Counci] Chambers -- City Ha11, 11707 C. Sp��ague Ave. August 23, 2012 CALL TO ORD�R Chaie Bates called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Com�nissioners, staff and audience stood for the Pledge of Allegiance. ROLL CALL COMMISSION�RS CITY STA�'F B�ll Bates—Chair Joful Holunan, CD Director John G. Carroll Scott Kuhta,Planning Manager Rustin Hall—Absent Ca�y Driskell, City Attorney Rod Higgi�ls Lori Barlo�v, Sr.Planner Steven Neill Maiy S��ank, Secretaiy Joy Stoy—Vice Chair Fred Beaulac Commissioner Stoy moved to excuse Commissioner Hall fi•om the August 23, 2012 meeting. The motion passed unanimously. APPROVAL OF AGENDA Chaii•Bates moved to approve the agenda as presented. The motion passed unanimously. APPROVAL OF MINUT�S Chair Bates moved to appi•ove the July 12, 2012; July 26, 2012; and August 9, 2012 minutes as presented. The motion passed ut�aniRnously. ADMYNISTRATIVE REPORT Community Development Director Hohman explained that Council approved the SMl' Goals and Policies by reso�ution. He said it t was a reflection of all the hard woi•k the commission did; that Council made some minor changes and added a �olicy that inciuded the Centeruxial Trail into the economic development element. Mr. Hohman said that we are ready to move foiv��ai�d �vith the remainiug Shoreline Elements. Staff wil[ ba�it�g in�ormation explaEning how many more elements are Ieft to consider and the Council approval process, Chair Bates thar�ked Senioi• Planner Barlo�v For her presentation to Council. ADVANCE AG�NDA Chair Bates indicated that although there is no public ��earing tonight, a hearing is scheduEed Foi• September 27«`,2012, Commissioiier Carrol! asked Dix�ectoi• Hohman about getting an tapdate on t11e stattis oE the Cammunity Development, Planning Division }�ermit processi��g, including number of permits processed and the average }�rocessing time. Mr. Hohman ex�lained that he and City Attarney Planiiing Couiit�issiouer Minti�tes U8-23-12 Page I of G Driskell a�•e workiug tl�•ough a snag with the new permitting soflware, and that a program has beex� instituted to rectify the situation, �vhich will take about rivo o��thi•ee months to get resolved. He has no way to pto�ide that data until the problem is corrected, Mr. Hoh�nan fu��ther explained that the so£tware is being seeviced by city IT staff, as op}�osed to being setviced by the �endor ai�d typically a very large IT staff to maintain the setup. Mr, �ohtnan said this is a veiy complicated system and it takes a lot more than our three IT staff inembers. Ideally we would [�ave at least one dedicated full time IT person just for that pc•ogram. Director Hohman also noted the vendor has an excellent support syste�n but it is veiy hard for them to diagnose issues that may be occurring in house. The topic of the City Council's Economic De�elopment Ad Hoc Committee was discussed and Mr. Hohman repoi�ted tha#Ben Sinall feom the Central Valley School District gave a pi•esezitation on #he ne�� Spokane Valley Tech Building. Mz•. Hohman said the committee is still in the informat�onal gathering stage �vith three more infox•mation meetings schedu�ed. The next ri�o will focus on land development activities ii�cluding the city zoning and development code. He said the coinmittee also wants to hea�• from de�elopers about what they need to be successful, Both com�nercial and resident�al developers will present to tlfe committee. Mr, Hohman said aftet�rvards, they will coordinate with our Public Works Department and Senior Engineer Steve Wo��ley who handles a lo# of the grant applications, and see wl�at kind of economic deveiopment plans are associated with grant opportunities, since we knoti� that if you ha�e a�i economic deveiopment plan, gran# applicatioifs score higher, Mr, Hohrnan expIained that the committee will ultimately de�elop a list of topics that they recommend be pursued by Cit�r Council. Mr. Hohrr�an indicated once #he flnal report is coinplete, they will also bring that to the Planning Cotnmission. Chair Bates stated that once the Perjnitted Use Matrix is finalized, he would like copies furnished to the Planning Commission, and would also like the Planning Co�nmission to ha�e copies of#he new �•ules and regulations once approved by Council, NEW BUSINESS Chair Bates stated tha# tonigh#'s Study Session includes the Shoreline Mastec Proga•am update and the Siioreline Environment Designat�ons, Senior Planner Barlow int�•oduced John Patrouch from URS, our co�isulta��t hired to assist with this process and noted that l�e will be assisting in the discussion. Ms. Barlow ex�lained that URS was tlie lead in the developjnent of the En�ii�onment Designations. Ms. Barlow said September 20'h is the tentative date for the open house on the designations, but that the date couid change depei�dixig on schedules; Ms. Barlow stai•ted hei• presentation by defining Environmen# Designations as the classification of shoreline areas that reflect loca� shoreline conditions, incIuding ecological functions and shoreline development. She said we are trying to develop a way to establish regulations for tl�e different areas of tlie sho�•eline. We want to inake sure tlfat ouc regulations address the uses we want to allow in those areas, as ��eIl as protect the fut�ctions that are happening in those areas. She explained that the system is based on the existing land use pattern and zoning, the biological and physical cl�aracter of ttfe shoreline, as noted in the Iifventory and Cha��acterization Report, a��d the goals of the community. We are also requii•ed to de�elop an eifvironment designatioil inap. Tl�e WAC's require tllat tl�e shoreline designations are consistent ��ith other zo�ii��g arfd comprehensive plail goals and policies affecting a single piece of }�roperty, and we lfeed to Pl;�nn'sng Com�7iissioner Minutes 0$-23-12 Pege 2 of 6 ensure that the goa[s of the Comprehensive Plan do not prevent wate►� oi•iented uses along the shoi•eline oi• allo�v adjacenk uses that may compete or conffict with p�•efe��eed sho�•eline uses. She said t�ie WAC has specific guidelines foi• ci•eating the Envii•onment Designatioti system aifd ide�itifies spECific reqtiii•ed components. Each designation must jiave a piu'pose stakeme�it, designak�on crike�•ia, mauagemeift policies and regulations. tfie pii►•pose statement desci•ibes the objective of the designation;. the criteria desci•ibes tlie basis for assign�t�g the designatioiis; the policies guide tf�e development of the regulations; and the i•egulakions a►•e speciflc ��ules ttfak dictate �vliat the developinent can be and �vliei•e it can be placed. She explained tliat tlie regulations can be broken into two segments: Rules that apply to khe shoreline area i�i genera[, and rtiles that are specific to the e�lvironment designations. Ms. Barlow explained that the guideli�ies pi•ovide a list of state recotnmended designations that include High l�rtensity, Shoreline Residential, Urban Conservaiicy, Ri2ra1 Conseiwancy, Nahu•al aud an Ac�t�atic designation. Jurisdictions can come up with altei�iiative e�lvironme�its if they f nd that tiie reco�nmended environments don't fit the local circumstances. lf unique environments are createcl they tntist be consistent �vitEi the po[icies of the Shoreline Management Act. Ms. Barlotv explained t�fe state i•ecommeiided designations and rfoted if tlfey wei•e applicable in SpokanE Valley. The Hig�i Intensiry environ�nent purpose is to accommodate �vater-oriEnted commercial transpo��tation and induskrial uses, i.e. po�•ts; the Shorel�ne Residential environment accommodates residential development a�fd provides for public access and recreational uses; the Rural Conserv�ncy environmeirt is intended to be applied to land outside of UGA's ; the Ac�uatic environmetft's purpose is to protect, restore aifd manage the water area, below the ordiifary high water ma►•k and is generally applied to uniqi2e �vater i•ecreational features, oi• aqi2a farining; And the Natui•al environment p�•otects areas that are relatively fi•ee of human influence a��d includes intact or minimally deg►•aded shoreline functions. Ms. Barlo�v said the tluee Designations that a��e proposed on the sho�•elines of the Spokane River and Shelley Lake include Shoreline Residential (SR), Urbaif Conservancy — High Quality (LIC- HQ); and Ui�ban Conseivancy (UC). The UC-HQ designation was developed by staff to reflect unique conditions along the Spokane River. This desigriatioti resembles the natural designation, but the purpose was modified to acknowfedge the I�uman impacts to the area f�•om development, which is p�•imac�ily due to the presence of the Centennial Trail. The purpose of UC-HQ is to protect the existing Ecological fi�nctio�is where they occur iu�iigh quality enviconments, whi�e allo«ing veiy limited compatible uses. Ms. Barlow also explained that parallel eiivironinents �vei•e proposed in ai•eas adjacent to UC- HQ. The parallel designation ackifo�vledges the presence of plfysica[ features ai�d differences in environmentaf conditions, a�id it allows development opportunities in the upland area of shoreline jurisdiction while pcotecting the ripaeian area near the water, Ms. Barlo�v showed the commissioiiers tkie Environment Designation Map and reviewed the areas proposed to bE designatEd as SR. He SR area includes all areas cuc�rently zoned and developed with residentiat development and Shelley �.ake. Ms. Bai•low noted that tlie SR Management Policies general[y direct standards to be developed that deal wit1� performance and bulk issues aiid ultimately result in�io �iet loss of slioi•eli�ie ecological fiitictiolis. �'lanning Commissioiicr Mi�futes 08-23-12 P1ge 3 of G Ms. Barlo�v revie�ved the areas proposed to be designated as UC--HQ. The areas are predominantly publicly owned, or areas thak include steep sfopes. The Mirabeau T�'ail Head and publ�c access we�•e discussed. The parking lot is outside of the sho►•eline ju►•isdiction, ancl many foot trails lead to the shoreliue. Mr. Patrouch added that the Mirabeau Trailhead is a listed by the state as importank hab�kat a�•ea, Ms. Barlo�v explained that the Centennial Trail was specifically called out in the purpose statement of the UC—HQ in ot•der to consider the impacts of the Centennial Trail and make provisions for it in ouc• development x•egulations. Ms. Baelow explained thak the UC—HQ designation is intended to only allo�v uses that have minimal impacts, such as low i��tensity public access type uses—no commercial or industrial uses in that area. As proposed de�elopment within khe UGHQ a�•ea will be seve��ely rest�•icted. Ms. Baclow also t�oted that �n cases �vhere the p►•o}�ei�ty is pri�ately owned, parallel designations are applied, so that UC-HQ is proposed at tf�e sho►•eline edge, and UC is proposed at khe top of klie slope �vhich does allow for some developmeiit. Director Hohman stated that when a prope�-ty owner comes in with a de�elopment plan, or a site plan, staff would wo�•k �vitli thean to identify the approxirnate boundaiy of tlie UC-HQ designation is on the property, It would be the same on any steep slopes. When t��e de�eloper prepares khe kopography map, khose items will be locaked and siit•veyed, and then used in planniiig the steucture. The owners �ve have talked to are not interested in doing anything with t�ie sloped areas. There is veiy liinited opport��nity in tliose areas. Chair Bates stated that the property owners need to be notified thak major changes may affect their property. Ms. Barlow said we ha�e tried to maintain contact with the major property owners throughout the update process, but I ha�e not had speci�c con�e►•sations about the environrnent designations. Director Hohman stated that �ve �vould complete a direct mailing to property owners within the shoreline jurisdiction iii�iting them to the open house and public meeting, Ms. Barlow noted that the last designation to be utilized along the shoreline is UC. She explained that the SR designation is applied to alf the residential areas, the UC-HQ designation is applied to all areas that are essentially ecologically intact, and the UC designation is applied to the remainder of the shoreline within our corporate fimits. The UC designation criteria requites tliat the land be designated as open space, has die potential foi• eco�ogica� restoration, retains impo►•tant ecological functiot�s evei� though it is partially developed, has the potential for de�elopment and is compatible witli ecological restoration. These lands meet the ci•iteria. Ms. Barlow expIained that the management policies for the UC—HQ generally note that any use that would substantially degrade the ecological functions or natural character of the shoreline area should not be allo�ved, whi�e the management }�olicies fo�• UC al�ow uses that preserve tlie natui•al cha►•acter of the area, or promote preseivation of open space, so loiig as new development does not result ic� a net loss of eco�ogical functions. This designation is tlie most flexible of the three designations. Commissioner Carroll c�uestioned why the wetlands adjacent to Shelley Lake are not designated as UC-HQ. Mr. Patrouch responded that the high q��ality area is generally located in the western poi•tion of the city, and it's}�rimarily ap}�lied to the veiy steep l�ighfy wooded ba��ks which have a lot of good �vilde►�ness �alue. Most of tlfe hig�i quality area is mo1�e or less below the Centennial Trail �vith a few exceptions like Mirabeau Point, t9�e area arour�d Sullivan, and the area out near Plauning Conunissioner Minutes 08-23-12 P�ge�}oF6 Flora Road whei•e the trail crosses tl7rough. Many of these areas �neet the natural criteria except for the Centennial Tcial and other human ixnpacts. The State also looks at the natural crikeria, ��hich prohibits most uses except those with veiy Iittle impact, Tftat is another reason to go with the UC-HQ. Ik does allow the city �nore flexibiliry to a[low limited development in there. A teail surrounds Shelley Lake �•esulting in considera6le human impact to khe area. It doesn't fit the ci•iteria of"intact or minimally degraded shoreline functio�is," The othec• aspect with the high qualiry area is that tl�e majority of tl�e areas are public lands. The community, as expressed th�•ough the Comprehensi�e Plan Land Use designation, indicates open space public land should be preserved. Shel�ey Lake fs privately owned and the land use designation is �•esidentiaL The otl�er cor�sideration is that Shelley Lake is a slioreline of khe stake, not a shoreline of state-wide signiflcance like the Spoka�le River. All this is factored into determining the designation. Commissioner Car1•oll was concel•ned that the Centennial T1�ail and tlie topography liad moee to do wikh the selection of UGHQ than the irnpacts of the tcail around the wetland, John Pati�ouch added the Depai�tment of Fish and Wildlife, the Autobon Society, and user groups ha�e identified these areas as liaving liigh wildlife characteriskics. In the slope areas it provides a good habitat for 6irding. These groups don't get out to Shelley Lake because it is private so they didn't note those characteristics - that is what the inventoiy sho�vs. Chair Bates requested that the UGHQ designation be explaiued again. Ms. Ba�•low explained t�tat it is an alternati�e designation that staf�' created because the Natural designation didn't fit our circumskances mostly because of khe human impact from the Cenkennial Trail. Staff tnodified the Natural clesignation to de�elop the UC-HQ designation to reflect our specific conditions, while retaining a lot of the language that �vas applicable to the state recommended Natural designatioit. Commissioner Neill requested a copy of the presentation. Ms. Barlow will provide a copy, , Commissioner Carrol I r�oted that an entire parcel of prope��ty in the easkex�ly pol�tion has been put in the high qt�ality designation. Ms. Barlo�v responded t��at is public land. Ms. Barlow noted tliak staff will conduck an open house, tentatively set for September. 19�h. We will advise you of the date once it is set. Following the open house the Planning Comm�ssion �vi[1 conduct a public hearing and send a recoirunendation to the Council. The Council will take public comment and then accept tlie designations by resolution, Once all the pieces are completed, a formal public review and adoption process wil[ begin. At this time tlie in�entory and analysis and goals and policies have been completed; we are in khe process of reviewing the en�i►•onment designations; and the next steps are to ciraft the development regulations, prepa►•e a restoration plan,public access plan, and cumulative impacts repoi�t. Commissioner Stoy asked if it was possible to complete by Dec. 2013. Ms. Ba�•lo�v said we have fallen behi►ld, but we feel we are in good sl�ape mo�ing forward. It is still possible to have the plaii localiy adopked by thak date, but unlikely that the state adoption process �vould be completed. We have eve�y intentiott of ineeting tl�at deadline, 6ut so jong as ��e continue to mo�e forward, I am confident that DOE�vill work�vith the City to the best of their ability to help us achieve the goal of having our plan adopked by the stake. Chair Bates askeci ho« DOE luiows what we are doing. Would it be possible to get it approved as �ue complete sections? Ms. Bai•low explai�ied tl�at DOE participates in the required technical re�iew group. As the pieces are completed, they are sej�t first to our legal counsej for review Planning Conuuissioucr Minutes 08-23-12 Page 5 oF6 and then to the technical review group for comment. The eiivironment designations will be reviewed by the technical z•eview group prior to tlte public hearing. The Inver7toi•y and Analysis Report and the goals and policies �vent tl�rough this process, Tfie goals and policies received veiy little feedback fi�om the TRG because it reflected our cornmunity's preference on how we proposed to handle ozia• shot�eline areas. But, the inventoiy and analysis repot-t ►eceived a Iot of co�nmetrt from agencies such as Dept. of Fish and wild[ife, WA Parks and Recreation, and DOE just to name a few. GOOD OF`THE ORDER There were no additional ite�ns for t�1e good of the order. ADJOURN The meetfng acijourned at 7:37 p.tn. Signeci Bill Bates, Chair DIgllally slgned by Deanna Gr4Hlth D e a n n a ��:�^=�eanna GrlfFlth,o=Clty oF Spoknne Valley,ou=Community G r i ff i t h De�elopmenc, emall=dgrifGthaspokanevalley.org,r—US Date:2012.09.27 1 1:0432-OT00' Deanna Griffitli, secretaty PlTinting Commissioncr M's��utes 08-23-12 Page G of G Spokane Valley Planning Commission APPROVED Minutes Coirncil Chambers — City Hall, ].1.707 E, Sprague Ave. Septembe�• 27, 201.2 1. c�,L To oRn�R Chair Bates called the meeting to order at 6:00 p.m. II. PLEDGE OF ALLEGIANC� � � . Cammissianers, st�ff and audience staod far the pledge Qf alJegianc� � III. ROLL CALL �- � � �:[�14.MI4.��UNT�1� �ITY :�TAI'I+ Bill Bates-Cl�air Scotk Kuhta,Plaruling Maiiage�• Jolin G. Ca►•rolf Cary Dc•iskell, �ity 1�ttoc•ney Rustin Hall � Loc•i Bai�lo�v, Sr. Plannei•. Rod Higgins � Steven Neill , " Fred Beaulac • ; �. Joe Stoy—Vice Chair� `*.t�,,,- . Dea��r�a G��iffith, Secretary ., , IV. APPROVAL OF AGENDA Commissaoner Higgins '�uade a mokian ta approve the agencia as presented. Th�s motio�i �vas passed.unanimously. V. APPROVA�i� OF 1VIINUT�S Co�nmissiot�er Stoy maae a motion to approve the amended September 13, 2012 minutes as provided. This motioh was'passed unanimously. VI. PUBLIC COlVI1VIENT There was no public comment. VII. COMMI��ION R�PORTS Commissio��er Bates i•eported he had mek with Mr, Kuhta the Monday prior to this meeti��g, which he does prior to eveiy meeting. Mr. Bates said staff will work to �i•range the pubJic liea►•ing fox• a subject closer to the study session whenever possible. VIII, ADMINISTRATIV�R�PORTS Pla►�i�ing Mauager Kuhta repot�ted the City Council had aciopted the changes to ti�e Permitted Use Matria. He said an Oct. 2, 2012 st��'f will be disc��ssing the Co�npi•ehensive Plail docket Planning Co�it37tissio��Mi�iutes 49-27-J2 Page 1 of 7 for the upcoming year with the City Council. Mr. Kuhta also remii�ded the Commissioners about the Plann�ng Shoi•t Coucse wJlich is being offeced by the Dept. of Commerce and the Planning Association of Washington on October 5, 2012. T�fe Comtnissione��s were z•etninded to register if they were interested in training. IX. COMMISSION BUSINESS A. Unf'rnisl�ed Business: There was t�o unfinished business B, New Busi�fess: Public He�ring o�f the Draft Shoreliue Environmental Designations Report and Map. Chairman Bates opened the public l�earing at 6:07 p.m. Commissioner St��y read the rules of a public hearing for those in attendance. • Sr. Planne�• �.ori Barlow began with a pi•eseaitation regard�r�� ,the updated shoreline designations. Ms, Barlow said the shot•el�ne design�ation map had also_been updated. Ms. Barlow informed the Commission that on September 20, 201,2 khe CiEy'had lield an Open House to discuss the Shoreline Desigi�ations with ,tl�e public and had mailed notices to pi'operties within t1�e shorelinejurisdictio�i. . Ms. Sai�lo�v reminded the Connmissioners. ±he Environi�ie�tital Desigr�ations are classi�cations of shoreline areas tha� reflect local sho�'eline conditioi�s, including ecological functions and shoi•eline de�elopment. These' ,environmerital designations provide the fi•amewoi•�C foi• implementing shoi•eline policies and regiilations. The En�ironme��tal Designations are also a reqi�irer�nent of,the SMP. Ms. Barlow then turned to tl�e En�ironra�ent Designntion Map. Sl�e explained an alternate designation map with two sh��•e�iu� residential designations and an aquatic environmentaf, waterwa�•d of the OHWIVI, She explained at the study session, tfiere had lieen three designations on the map, Shoreline Residential (SR);,Urban C�.�nseivancy�(U,C), and Urban Conseivancy — High Quality (UC- HQ), She±hen talkeci about tl�e comments whicli had been received siuce the study session. Ms. Barlow said t}ie'Designation Map ai�d the Draft Environmental Designations i•epoi� was sent to thc.��chnical review group. Ms. Saelow said the City had received three comfr►er�t�, one fi•o�n the Depai�tment of Ecology, from Avista and the Coeur d'Alene Tribe. The comments�fi•om DOE said they would like to see the Urban Conseivancy designation applied,to pub�ic l.and utilizing a parallel designation, add an Aquatic Designation and modify tlie Ordinaiy High Water Mark (OHWM) iri the Trailside Development Area (near Coyote Roc�C De�elopxneiit). A�ista's comxnents askecl to ha�e tlie nnaintenance in the Urban Consei�;vancy —High Quality ai•ea cia�i�ed. Avista has a transmission line ii� a UC- HQ area and are concerned about being able to mai��tain that line. The Coeur d'Alene Tribe clid commeirt, however thei•e«ere no techiiical requests made. Ms. Barlow explained to the Cotnniission the suggested changes staff had �nade to the Draft Environ�nental Designatioiis Report and Map since tlie study session. Staff tiad added t}u�ee ne�v designations: Shoreline Residential—Upland(which is property separated fi�oin the�vate�'by public fands, areas like Greenacres and Shelley Lake), Shoreline Residential — Waterfa�oi�t (�vflich would be propeR�ty which has access to the�vater, areas like Orchard Ave and Coyote Rock)and Aquatic. Plauiiing Couii�iission Miiuites 49-27-12 Page 2 of 7 Staff also added clarifying language for tlte Urban Conseivancy — High Quality �vliich clarifies Avista's inaintenance issues, also added descriptive lariguage to further define �vhy areas were identified as conseivation in the report. DOE requested khe City separate out the publicly o�vned land from the privately o�vned land a�td divide tiie designations, �vhich res�ilted in the Urban Co�zseavancy and Urban Conservancy—High Quality. The Ma�has been modifed to sliow tl�e Mi�•abeau Trailhead as UC, it�vas forinerly marked as UC- HQ. Also, the area west of Barker Rd and south of the raifroad right-of-tivay �vas looked at again and staff feels this a��ea meets the criteria for UC not UGHQ. Ms. Barlo�v explained the likelil�ood of develo�me�it in tlfis area would be eninimal because the ai•ea is mostly publicly o�vcied lands. The c{esignation of Aquatic lands has also been added. This'would.;be �and watei��vard of the OHWM. This designation is set to protect, restbre, and manage the �inique cha�•acte�•istics and resources of the area waterward of tha�OHWiV�, The last.change staff is proposing is DOE has reqLiesked to change the OHWIVI in the acea know�i tas Trailside I Developinent, �vhich is near Coyote Rock. Ms. Baclo�v staked DOE had been in this area oii i•evie��recently, pei�tainit�g to another tnatter, and had�madela dete�•tziinak�on'the OHWM was actually in the location shown on the new map. , DOE would like the OHWM in this area changed to reflect their deterini��ation. Ms. Barlow repot�ed the d�'aft i'epot��ai�d map �yere sent,to our outside legal counsel and Mr. Kisielfus has reviewed it and fo}and iiokhing of noke,oa�,objectioii"in either. Ms. Barlo« also stated staff had received comrnei�ts f��om'Futurewise but had not had an opportunity to completely review. However, si�e did a cursoiy.review and she does not feel thei•e was anything of significant changes�be�ng requested, She did offer to send the lekter to Mr. Kisielius for iegal eval�iation. Commiss�one�� Nei11 had a question i•egarcling �the aquatic designation, specifically t}ie statement of only allo�viiig ove�•watex• .sti�uctures only for water dependent uses, single family residential clocks, pt�blic access o�• ecologicaj restoration. His asked if this would affect multifamily developments. Ivls. Barlow answered yes, if one looked at the goals and policies they have�establi.shed the City would not allow any o�er the ��ater sh�uctures uses. She comxnen�ed the��e �voi�lc� be some allowances for an overhang, oz� a family doc�C for a single family structure but od�erwise no over water structure woi�ld be allowed. Commissionei� Carroll refei•red ro a cotnment in staff's �nemo which s�iggested UC — HQ, partl}; failed�to meet khe criteria for the Natural designation and he wanted to kno�v what they were, IVIs.:B�rlo�v_replied tlie UC-HQ is veLy similar to the Natural designation, but staff felt it�clid not'a�ply in our circt�mstatfce. Tlfis is mainly because, due to development along the shot'eline, the City cannot tfot say those areas a�e mostly intact. Staff felt those areas had been impacted along tlie shoreline and would continue to be iinpacted by uses like the Centei�nial Trail and Kaiser, Commissioner Carroll wanted to know what the difference between UC-HQ and UC. Ms. Barlo�v ans��vered UGHQ is intetfded to protect those areas wl�ich are mostly intact except in �ety race cases, li�Ce pt�blic access kype uses. UC acknowledges there are soine areas which fiave ecological fiinctions which sf�ould be pi�otected while allowing some compatible uses, UC designation achially acknowledges tlie�•e �vill be sorne compatible developineut within that area. The designation alsa notes that these are prime spots for restoration. Mr. Carroll �vanked to �Cnow how cIose in comparison the UC-HQ was to the Natural designation, Ms. Barlow i�esponded it was very close to the Natural designation. T�fe Ciry Planni��g Cornntission Minutes 09-27-12 Page 3 of7 inaintains it does not ha�e areas of the shorefi��e were the ecological funckion has not been impacted. T��e Ciry does ha�e some fiigh quality aeeas, but some areas are already impactecE, with uses like the Centennial Trail, but the Trail could need maititenance or tnight tieed to be expanded in some a�•eas. The City lias modified tlie Natural designatior� to i•eflect out� circumstances. The City maintained a lot of the critei•ia within the Natucal Designation. Modifications of the designations are alloEVed within the WAC, but must be consistent within the WAC and SMA. Commissioner Bates asked what other limited, ]o�� impact public uses wouId be allowed in this designation. It ��as tlie Ciry's intentio�� to restrict it to ti�ose E�ety specific uses (the Centennial Trail, public access and maintenance for A�is�a utility corridors). Tl�e Ciry ackno�vledges with t�iis plan the Ti•ail is a l�uge asset. Staff�wanted to create a designation to p►•otect connections to it and to allow tnaintenance acicf'did not want to c�ea.te a barriee• to it. This is the plan's most protected designation. Commissionei•Bates had another question regarding tlie repoz;t: ,He saicE on Pa�;e 3, item C, in UC-HQ, it 1•eports "si��gle fa�larly j•esiclential shdll.be al�c�rvecl�s�ithrn �Jtis e�avij•onj�rent rf the clensiry a�a�l intensity of st�ch acse is limited. " Mi•. Bates wanted to cjai�ify suc�i a use would be allowed in this area whei•e the ecological fu►iction would be so highly protected. Ms. Barlow respond a single family residence is•a pi•eferi•ed use in tlie designation, acfd all designations, Ms, BarIow also in�ited Mi�. Johii Pati•ouc�i to assist in answering questions for the commissione��s. M�•. Patroi�ch, a consul�ant witH tkie URS Corporation, 15 c�5515t1rig in Nie d1•afting and writing of,the Shoi`eline Mastei�.Program for t��e Ciry of Spokane Valley. 11�•. Patrouch, stated he wouid offer a fe�v�answers: Single family 1•esidential is in state law, LJ I ' these uses pree�npt just about e�eiythitfg e�se. .URS;does not see any development of this kind happening aloiigt��,,shoieline in HQ areas. vlr. Patrouch said he felt Ms. Barlow had explained the designations �vell about the HQ areas. Mi•. Pat�•ouch said one chal�enge staff faced was to designate on a�map ai,eas which look �eiy good, whicl� had high ecological �alue, but need�d to be no�ed on tlie map. Mr. Patrouc�i said he felt these areas do not need a Nat�2ra1 designation but a�•e vei�7 close'and the City did want them protected, The Com�nissio,ners liad f�o otii�r questions so tliey began takiiig public testimony, I�if`ty' T�litzlce, `Sliolcane Progiam Director, Futu�•e�vise, 35 W Main St.; Ms. Klitzke re�rese►its Riverkeepers, Spokane Lands Council and Futurewise. Ms. K1itzEce stated her orgatiizations'st�•ongly s�ppox�t tlfe update of the SMP and the updated designations. Her groups`woulcl like-to make a couple of requests as follows: Please�;4liange the reference to no net loss fi•om a goal to a requirement, Please see Proposed Shorel ine En�ironmental Designatiozls p. 1 First Paragraph as such; T6�is is rlecessary so 11ia1 slaoj•elrne de>>elopnsej�! �vill j�easo�Tably pi•olecl exlstrng :rses a��d I shol•elijre characler so 117a1 lhe slaletivide .;t��r�-r��-��,r,t��for• "No Ne1 Loss" of slaof•elrne ecological fir�aclio�TS is acl�reved. Please change the UC-HQ designation to Nahu�al. The groups feel this is more purposeful and still applies to tj�e areas designated as s«ch. Although the groups support the UC-HQ designation, they remember Spokaue County had sta��ted with this designation as well but cotfcerns were ��aised as to what ��ould be allowed in these areas. Pl�nning Conu�iissioo Mi�iutes 09-27-12 Page 4 of 7 Please modify the designation SR-W purpose so it is more consistexat wftli the pu�•pose � statement from tlie Shoreline Master Progcam (SMP) guidelines, Ms, Klitzke stated t��is pui•pose statemer�t }�rovides that the "purpose of the `shoi•eline residential' envii•onment is to accommodate residential developjnent and appurtenant structures that are conststent with this chaptei•." The proposed SR—WE purpose does not include t>>e concept of being consistent with the Shoreline Management Act. 1'rr+f�r�.w��e �fd1' fJ?�1�J�`),�L' [k,� ��{-° '�,S"iJ{?J°1.'�l1��1.' �'�?,i�ffs'�,t�iCr��—l4'1�7(L?l'f!'L1��j" C'F�Y��'�'Cll�lidi'.i7� !.i �{? f�'C'C(��1l��(Jf�i�(i' fi"C'.St[�{.'1J��1f1�._1i'_S!_1_iJl�, �(1�4._ tii'f1��i��3 C'_t'1.�'�ft7f�' d'P.ST��[.'FilfCd� f#1't?C{�' _}t,��[�J'[' f�i8 �[1r �S ��?r; ��rr��r�rr��r��cf��rrr�ra��rrr tr� Ffa�F�1��3�c{��c:�J�;+��fr�,�,R�� ° '.,,. r��r�co�sister�t�vith the . __ . . <, ' o��elir�e ll��nr�a�e�r�ent Act. Please modify the SR-U puipose so it is more coi�sistent with tl�e pu��pose statetnent fi�om the SMP guidelines. L�ke the SR-W, the SR-U puipos'e tracks the purpose statement fi•om WAC �vell but daes nat inclucl�e tf�e concept� of being "GbtiSistetlt with the Shoreline Managemei�t Act." � Parjpose Tl�e purpose of the "shoreline resident�al-��;�I��1." et�vi�-c�iunent is to accoinmodate residential U5G5 15�10Ei1.1 CXI�Y!d]k I'L{i�.��.lilel� i'1'Ci?.� ;li.il .=:1'ti '�CF7:99si�.l"i� �1"(?117 l(li! 5�1+.7.l.}�I'�� i��' �} l�i�'.J" �l�"iSU�f�L�.'S consistent�vith the Shoreline Mana�e�r►et�t_A,c1. ' , Please include the ful[ rar}ge of�t��nagement �olicies from WAC 173-26-211(5)(c)(ii) of the SMP Guideline.s in <the A'quatic Shorelir�e Envi�•onment. Ms. Klitzke said her groups support incluc{ing a1� �Aquatic environrnent. Such an environment allows the policies applicable to open water, areas to�be ci�Stomized foc the circumstai�ces of the Spokane Ri,yer �and� She[le��' Lake. However, the proposed ac�uatic envic•oaiment designation omits severt�l management policies required by the WAC and her groups are recommending tk�ey k3,e added��n, � (ii),.Management policies. ' (A)Allo�v ne�v over-�vater structures only for water-dependent uses, public access, oi•ecological cestocation. �(B)The�size of naw ovet•=water structures should be limited ro the minimum ' � �-necessa�'y to sup}�o1-t the structure's inte��ded use. �(C)In o,rcier�to reduce the impacts of shoreline develo�ment and increase , eff�ctive� use of water resources, mu�tiple use of over-�vater facil�ties �sliouid be�encouraged. (D)All developmeilts and uses o�� navigable watecs or their beds should be located and designed to minimize interference with surface navigation, to consider impacts to public views, and to allow for the safe, unobstr�2eted passage of f"tsh and �vildlife, pacticulai•ly those species dependent or� rnigration. (E)Uses tl�at adversely impact the ecological fi�nctions of critical salttivater and fi•eshwater habitats should not be al[owed except where necessa�y to achieve the objectives of RCW 90,58,020, and then only when thei�• impacts are mitigated accoi•ding to the sequence desc�•ibed ic� WAC 173- 26-201(2)(e) as necessa�y to assure no ��et loss of ecological functions. Planiiing Commissioii Mintites 09-27-12 Page 5 of 7 (F) Shoreline uses and modifications should be designed and managed to prevent degradation of water qualiry and alteration of natural hydrograph�c cond�tions. {G) Local go�ernments shotyld reser�e shoreline space for shoreline preferred uses. Such planning should consic�er upland and in-water uses, water quality, ua�igation, presence of aquatic �egetation, existing shell�sh protection districts and critical habitats, aesthetics, public access and views, Ms. Klitzke also said her groups support the Alternate Dra�t.Environment Designation Map with im}�rovements because it better fits the Ciry of�Spokane Valley attd t}�e Shoreline Maciagement Act, The Alternative Draft Map also incluc�ed recommendations for Aquatic en�ironments anc� _foi• tl�e use of parallel� en�ironment designations of Urban Conseivancy for the st�t� par�CS pro�ierty along;the ri�er and Shoreline Residential �or the upland �•esidential areas. Her gi�oups lielieve these suggestio�is also fit the needs of the City of Spokane Valley �aiid the shoreliiles envfronment. Ms. Klitz�Ce reco�ninends the Mirabeai� Trailhead retain its proposed UC-HQ deskgnation, � • The area has im�ortant vegetation that neec�s to be p'1•otected to pro��ide for no net loss of shoreliile functions. � � � • It is a Iow intensity�,vyater�oriented recreatioiial is allowed in this environment both by the SM�' Guidelines and UC-HQ designation. This is the type of�•ecreation tliat occurs at the Mirabeau Trailhead, � Lastly Ms. Klitzke said,her.groups also,recommend thak the area downskream fi•om Bar�Cer, adjacent to t�ie i�ailroad ti•ac�CS, retain its pt•oposed UC-HQ designatton. The area has important �egetation khak nee�s to be pi•otecked to pro�ide �or no net loss o� shoreliile funct�ons, The old concrete structures associated with the past railroad do not disqiia�ify �khe area far UC-HQ, ��ak�iei• it is tlie existing ecologicalJy intact sharelines iliat qualify if fc�r the UC-HQ designation. Seeing no;one else who wislted to testify, Chairman Bakes closed the public hearing at 7:07 p.m. , Commissioner Neill moved to accept the Shareline Designations as prapased. Commis�ioner Bates stated staff had done a great job of amending tlie draft report and ma� based on �vhat he had heai-d tliroiigh the presentation. He also colninented tliat ha�ing the special council ina�Ce no objection to anything ak khis point indicated a lot ko him. Howe�er, after discussion among the Commissioners there was consensus to send the�'ukurewise letter to Mr. Kisielius for his coiisideratio�i and possible comment before continuing c�eliberations. Commissioner Bates asked Ms. Barlow aboi�t the comments froni Avista regarding t}�e maintenance, aiid hei• reply was she �elt it 1�ad been addi•essed tku•oi�gli othei• iutents. She also stated the City llas been conscious of Avista's concerns aiid ha�e tried to address thein whenever they have arisen. Pla�sning Co�umissio�i Mi�iutes 09-27-12 Page 6 of 7 Commissioti agreed to accept ��ritten testimony until c[ose of business on Octobei• 4, 2012. X. GOOD OF TH� ORD�R Thei'e was notiiing for the good of the order, XI. ADJOURNM�NT The meeting was adjourned at 7:19 p,m. .� ; ,. Bill Bates, Chai�•pecsoii , ' � , oigitalty e9gned hy Oeanna GrEffith � D e a n n a ON:cn=�eanna Griffith,o=Cfty of � ' � Spokane Valley,ou=Communicy �evel opm ent, G r i ff i t h emall=dgriHilh�spokartevalley org, , 4 � � � � c=US � � �` Date�2012.10.24 10:25:58-07'00'� ,„ � e,a Deaniia Griffith, �'C Secretary � � � �` ��" , ,� Date signed , , � � Pl2�ic�irig Co�nn�issioi�Mintttes 09-27-12 Page 7 of 7 Spokane Valley Planning Commi��ion DRAFT Minutes Council Chambers -- City Hall, 11707 E. Sprague Ave. Oc�ober 11, 2012 L CALL TO ORDER Chair Bates callec�the meeting to order at 6:00 p.m. IL PLEDGE OF ALLEGIANCE Commission�rs, staff and audi�nce stood for the pledge of al�egiance III. ROLL CALL COMMISSION�R.� P�•esent Absent CITY STAFF Bill Bates -Chair � r� Scott Kuhta,Plann ing Manager Jol�n G, Cai-�•oll � r Erik Lamb,Depury City Aito�•aiey Rustin Hall r �— I,ori Ba�•low, Seniot•Plan�iei• Rad Higgins � r Mkke Basinge�•, Senior Planne�• Steven Neill � � � Fred Beaulac � �— doe Stoy--Vice Cllair � - � Deanna G�•iffith, Secretaiy The Cl�air hearing no objection d�clar�c� Mr. Stoy's absence was �xcused. TV. APPROVAL OF AGENDA Com�nissioner Higgins made a motion to approv� th� October 1 l, 2012 agenda as presented. Tliis�notion was passed t�nanimously. V. APPROVAL OF MINUT�S Comrnissioner Neill made a motion to appro�e the Septe�nber 27, 2012 minutes as presented, This �notion was passed unani�nously, VI. PUBLIC COMMENT Thei•e was no public comrnent. VII, COMMISSION REPORTS Coinmissioners Bates and Higgins reported th�y had attended a Planning Short Course offei•ed by the Dept. of Coznmerce October 5, 2012, Planning Co�mnission Minutes 10-11-12 Page 1 of 8 VIII. ADMINISTRATIVE REPORTS Platuung Manager Kuhta reported the ac�vanced agenda wauld be updated by t�ie next tneeting. He also z�eport�d c�uring next meeting Deputy City Atta�•ney Erik Lamb waulc� b� canducting a shart training regarding Planning Commission membeis nsing City email adc�resses. IX. COMMISSION BU�INESS A. Unfi�iisl�ed B�isiness: Deliberations �lioreline Master Px•ogrann, Shoreline Envirouxnent Designations. Sr, Plannei• Barlaw recapp�d the �vents to date following the public hearing held Septembei• 27, 2012. Ms, Barlow stated di�i•ing the public h�aring the Commission had rec�ived vei•bal and wi•itten testimany and request�d staff ask the City's outside legal counsel to review it and cominent on it. Ms. Barlow reparted Mr. Kisielius reviewed the comments and g�n�rally f�lt the City had addressed aIl af the points which had b�en raised by Futurewise and their partiieis. However, staff did feel there w�re twa changes which could be made based an the comm�nts received. In the introduction the silggestec� change would be ta add the words, "crnd assure". Futurewise requ�sted to change the reference to `no net lass' fi•om a goal to a requirement. Mr. Kisielius felt th� reference should be consistent with the WAC. New Text: This is necessary sa that tE��,:�� Ci��r ��t.�,��1:��irt�,�ti:]{��}¢r��a�� °will reasonably protect existing uses and shoreline char�cter¢��c�:��:�s1t�-��t-��-�;��-.�;;E��S��N'w��it��h:�s° "No Net Loss" of shoreline ecalogical functions-�-�Etr€,i��l, Ms. Barlow stated the other change requested was to include all af the state required policies in the aquatic enviranment sectian of the report. �taff reviewed the request, canferred with Mr, Kisielius. Mr. Kisielius has recommended the Planning Commissian include any extra general policies to cover situatians the City did not anticipate. In tlie aquatic en�ironment this would affect a �'ew structures, primarily dacks, piers, bridges, utility cotY•idars. Ms. Barlow reminded the Cominissian dui•ing the public hearing she had inclt�ded iwa maps far discussion. The first map hac� three designatians reflected the original draft. The secand map, ic�entified as the Alternate Draft Enviranxnent Designation Map, had the staff recommenc�ations with the suggested expanded environmental d�signations, Shareline Residential — Upland, Sliareline Residential — Watei•front, Urban Canservancy, Urban Conseivancy—�Iigh Quality, and Aqlzatic, and the defined Ordinat•y High Water Mark near Coyote Rock. The Commissioners thanked Sr. Planner Barlaw foi• her wai•k and c�iligence and then c�iscussec� a point of order regarding informatian and the handling the mation an the flooi•, The Commissioners agreed the Alternative Map and the draft of the Enviromnejrt Designations presented with the two minat' changes was what they wanted i�ioved forward. Commissioner Carroll corruiiented l�e was concerned tlie Urban Consei•vancy — High Qi�ality would be confusing for people and felt it shoulc� be changed to Natural, �-Iowever, he woi�ld go along with the Commission vote, PJam�ing Comtnission Minutes 10-11-12 Page 2 of 8 The original j��otion ivas "to accept the Shorelrne Desrgnations as pl�oposed". Vote is 0 in ,fai�of�, 6 against, the lrrotion.f�rils, Comf��issroner Bet�trlc�c moved to �•econrmend approvcrl to the City Cotrncil of the Dra�'t Environment Designations and the dr•af� Alte�°native Desigi7alion �ytc�p as presented, The vote on this rnotion�t�as unaninaous i��.fa��or, the ��aotion passes. B, New Business: 1. Public heai�ing on CTA-03-12 proposed �mendment regai�ding setf�acl�,s for muCtifamily development w��en adjace»t to single f�ini[y development. Chair Bcrles �lecltrred the ptrblic hear�ing opened at �:38 p,n�, Cotrunissioner Cai7�o11 i•ead tlie i-ules foi� a public heari�ig. Sr, Planne�� Mike Basinge�•recapped for the Car�-�rnissioners CTA-03-12, a City initiated code text amend�nent regarding the setbacks foi• multifamily develapment when it is adjacent to single family residential development. Mr, Basinger stated concerns in the past have been of the bulk and scale of inultifamily development when it has been adjacent to single family developme�rt. As a result council asked staff to look into possible mitigation options. Commissiailers, at the study session, asked ta have notice sent ro the development cornmunity, Staff did send a notice to tl�e Spokane Hame Builders Association, wha in tl��n sent the tnessage ta i�embership, Mr. Basialger said he did receive some inforinatioil fi�om one develo}�er and would share it with the Conunission in his }�resentation. The proposed amendment �vould set a 1;1 relational height setback. Mr. Basinger explained it would be predictable for development and easy for staff to administer. Ho�vever, a cancern had been raised that it cauld create a hardship fat�sanle smaller}�roperties ta develap. Mi•, Basinger then explained tl�e new proposal �vhich would allow a 35 foot building height at the 10 foot minimum setback. The setbacks would increase fi•om tliere. A 50 faat tall building would have be set back 25 feet. There �vere no fiirther questions or disclission. The Chair called far anyane fi�oxn the public ro testify, Dennis C�•�Po, 2602 N S�l�iv�n Rd.: Mr. Crapo stated he was a developer aud he was iiot opposed to the change. Mz�. Crapo also stated he did not feel t�iere �vas anything wrong with the currei�t regulations and tliat City struggled to apply the standards consistently, Mr, Cra�o recapped his request for a Camprehensive Plan amendment on property located on�}�' near Sullivail, When he made his request for the Compreliensive 1'lan ainendiilent the Shelley Lake Homeowners becaine upset. Tl�e Shelley Lake Home Owners Association {HOA} gathered togetlier and came to the Commission and to the Council and complained, therefore causing the creation of a developer agreement in the Municipal Code in order to mitigate the impacts. Mr. Crapo stated it delayed his project, did not feel it was fair when he had tried to accommodate reasonable develapment �vith the neighbors, cost him money in attot'ney fees and the standat•ds at the time were adequate, Mr. Crapo tlien rezninded the Commissian during the last year's Con�}�rehensive Plan amendment process Mr. Arger came in for a Comprehensive Plan amendiiient, very similar to his, aiid citizens became upset, but they are not as organized as the Shelly Lake HOA and Mr. Arger was not required to have a developer agreement. Mr. Ci•apo stated he felt the rules should apply to Platining Commissiori Mimites 10-11-12 Page 3 of 8 everyone fairly or the City would continue to get i•esistance against development and there would be no cei-tainty foi• developei•s. Mi•. Ci•apo said whether the City stayed witli the cui•rent i�iles, oi• had new rules, citizens were going to complain when they did � not like new developmeiit next to them, and a deveIoper will never know with cei�kainty �vhat ru�es he wi11 be using if the rules a��e allowed to change eveiy time development is met with i•esistance. Mi•. Ci•apo said he felt staff had done a good job preparing a reasonable comproanise. Mr. Ci•apo said when a developer bt�ys property for high density development they pay more for it, they expect be able to get more out it. When asked by a Conimissioner, Mr. Crapo said of the two options he «ould prefer the second one. It wot�ld a11ow a 35-foot building at a 10-foot setback, He said, of course he would prefer not to change the regulatioii at all. He also said he did not feel it would change the resistance in the coinmunity, This option would allow latitude to the buildei• and the developer. Mr. Crapo again, stated, regardless of the change, he still would like to see the standards applied evenly and fairly to everyone and predictability in the regulations is key to developers. Chair 13ates closed the public heaj•ing at 6;56p.rr�. Coinmissioner Neill then requested to ask Mr. Crapo a question, Corrnnissio��er Ca��1�oll »roved to reopej� the parhlic heari��g. This 1nalioj� lvas secondecl and the vote lvus ur�anif�zoxrsly passed The ptrhlic heaj•i�ag�+�crs reopened at G:SG p,jn. Mr. Crapo returned to the podium, Commissioner Neill asked if there could be a third option for smaller parcels which would be difficult to develop �mder the new standard. Mr. Crapo responded that he felt there is nothing wrong with current standard, The third option would be cui7•ent regulations. Mr. Crapo said, again, he feels the problem is that regardless the standards single family homeowners are not going to be happy when multifamily development happens next to them, Mr. Crapo said he would like to be cooperative with staff, aiid will go along with which ever option is proposed. When asked if he had spoken with other developers regarding the proposal, he indicated he had. When asked about those i•espoi�ses he had received fi�om thein Mr. Crapo stated he would not speak for any other developeis. Mr. Ci•apo said after discussion he hoped the Commission would look at the proposal fi�om different angles. Coiiimissioner Bates asked Mr. Basinger if the Developer Agreements wei•e in the Comprehensive Plan. Mr. Basinger answered yes there are policies in the Coinprehensive Plan which support it, but the Municipal Code is wl�ere tl�e guidance for the developei• agr��rn�nts are located. Mr. Basinger also said he had mentioned at the study sessi�n this proposal (I5 foot option) would not wo�•k for all properties, especially the smaller ones. The pui�ose of the proposal is to add some confidence in our regulations which would rnitigate the iz-npacts of multifamily development when it is adjacent to single family development. He reminded the Commission the City would like to try and not enter into developer agi•eeinents. Staff would support eitl�er option. Both proposals ha�re a relational setback, but Optioii 2 would allow smaller properties to develop a little easier. Commissioner Hall stated the point Mi•. C�•a�o is making is this type of regulation would iiiake developing more predictable. Mi•. Hall asked staf�'s opinion if this change would make de�reloping more predictable? Would it resolve the problem? Mr. Plaiining Conutaission Minutes 10-11-12 Page 4 of 8 Basinger replied when in canjunction with Co�nprehensive Plan aiiiendments it shauld do that, Conunissionei� Higgins stated this change also makes the City's position, in subsequent Comprehensive �lan hearings, defensible. Mr. Higgins pointed out ciependability is gone with cieveIoper agreements. He said if this change helps avoid that, he supports it. Cliair Bates closed the public hearing at 7:15 p.m. Commissioner Cai7•olI asked Commissioner Hall if, as an architect, the proposals have any issues he can see. Mr. Hall stated he does not have a problem with either option. Comr��issioner• Hall rrroved to r�ecommend appr•ovul of CTA-03-.12, drn�ify �°elutionul setback us rnodified to 25 foot formarlca to the Cit�� Council. Commissionei•Neill stated he suppoi•ted this aiiiendment. He said he believed it would l�elp with smaller properties and with the City's responsibility to the citizeiis. He said he thaught it would help to alleviate saine af the flashback to same of the issues the City has had �•ega�•di��g develapment in the past. �e felt it had good balance. Commissioner Carroll shared he was part of the �lanning Commission when Mr. Crapo's Comprehensive Plan was in submitted for approval N1i•. Carroll said he thought the Cammission did nat �iave the taals ta help mitigate the issues. He said �ie felt this would pi�apasal was a z�io�•e even way to deal with these issues. Conunissioner Hall said it would be niee if people would i•ealize when they buy pi•operty next to an open space it is possible development will be coniing eventually, but they dan't. Hawever, he felt the ameiidment was a good campramise, Co�nmissioner Higgins thanked Mr, Crapo for his comments, finding them vei•y educational. Co�ninissioner Bates also thanked Mr. Crapo. Commissioner Bates continued saying he felt this w�uld not solve all of the City's problems. We need the tools ta inake goad clecisians. We still have a ways ta go. M��. Bates did nat want ta take anything away filom the current proposal; he felt it was a good regulation change. Ivlr. Bates stated he felt the City needed to improve in the communications area. He said he felt the coiiimunication, when it came to Coinpreheiisive Plan amendments, between the City, developers anci the neighborhoocis neecis to be improved in orcier to try and mitigate the problenis we ai�e contint�ally dealing �vith, Mr. Bates stated he intended ta suppart the praposed The vote o�� the r�aotiof��vcas 6 in favor, the rnotiorr passed ui�ani�raorrsl}J. Commission toak a break at 7:30 and returiied at 7:40 2. �tudy session Shoreline Master Pragram—Restoration Plan. Sr. Planner Lori Barlow made a presentation regarding the Shoreline Master Program Restoration Plan. Ms. Barlow stated that the SMP Restoratian Plan pi�o�Tides a framework for restoration based on the iiiventoiy and characterizatio�i x�eport, identifies potential sites and opportunit�es for restoration and protection and provides guidance for cariying out restoration in a comprehei�sive manner. Ms. Barlow stated the Restoration Plan is a required elenient af the WAC. Jurisdictians which have impai��ed sharelines niust prepare a plan. Based on the City's inventory we Pla�u�ing Commissioii Mulutes 10-11-12 Page 5 of 8 know we l�ave im�aired sites. Same examples are bank erasian, degraded habitat witli large concentratians of noxious weeds, cleared and disturbed a��eas, eroding gully slopes, erosion fi�om heavy foot traffic, DOE metals clean-up sites. Ms. Barlow said the WAC identifies items the Resto��ation Plan must address, wl�ich include t��e following. � Identify degraded areas, impaired functions and sites with�otential for ecological restoratian. - Establish overall goals and priorities foi•restoration of degraded areas and impaired ecological fi�nctions, t Identify existing and ongaing pro�ects and �rogr�ms. c: Identify additional projects and programs to meet restoration goals, � Identify timelines and benchmarks for implementing restoration pro�ects az�d programs and achieving local restoration goals. �7 Provide foi•mechanisms or strategies Ms. Bai•low then went on to explain eac�i of the elements of the Plan, Section 1 — Introduction: It is ati overvie�v of tfie reqRiirements and ho�v the plaii is intended to «�o�•k iu tlte SMP update process. �t provfdes the Ciry co�ite�t for tfie plan wliicfi includes collaborative planx�ii�g, regulation, preservatiaii of high quality shoreline areas, and aiding con�munity efforts to restore degraded poi�tions af the City's shorelines. The City and restoration partners are intended to work together on securing �unding to impleiiient the plan and attaii� the tiinelines and Uenchma��ks in the plan as �unding allaws. In this sectioi� there is also an ave�vie�v of the rec}i�ireme3its, and fiow the plan is intended to work. Section 2 Restoration Goals and Su�o�-tin� Policies: This section identifies the restoration goals and policies and refers back to the goals and policies in the overall SMP. It summarizes degraded shorelii�e areas and �unctions, prioritizes restoration oppoi�ti2nities, prioi•itizes restoration possibilities with the greatest benefit, establishes a implementation strategy, helps ta identify opportunities which contribute towards shoreline �•estoratian efforts, and monitor restoration activities. Section 3, Existi�Land On-�oing P�•�ects and Pro_rams: Summarizes existing factors liinititig the fiinctionality of tl�e shoreline ecosystem. Linaiting Factors are things which impair tY�e ecosystem processes and limit the capacity of tl�e �unctians, Tliey are enviroii�nental variables whose presence, absence or abundance restricts tl�e conditions. Tl�ey could be tliings present like noYiot�s weeds, oi•addi�ig shade trees. Tliis sectiou identifies tlae ]imiting factors and causes and liighliglits existing ai�d ongoiug projects and progeatns that may address tl�ose issues. Last, it ideritifies additional projects and programs needed to achieve sl�orelii�e restoration goals. It addcesses �vliere t3ie gaps are and �vhat can tlie Ci1y do aboi�t them. Fo►• example, everi tliougti «�e know thet•e is a program to clean up tlae toxic inetals sites, often the projects do �iot i�iclude vegetation. This �vill allo�v i�s to figure out�vl�ere tlie gaps are and lio�v�ve fill the3n. Section 4 Prioi�itizatian Methodolo�v: This strategy was put in place to address laow to prioritize pro�ects for restoration wl�en it became possible to complete them. The scoi�ing factors are: Ease of property acquisition, sl�ade bei�efit, scale of restoration Planuing Conunission Mu�utes 10-11-12 Page 6 of 8 acti�ity, role within tlie context of siirrounding habitat �natrix and consistency witii other SMP goals. Section 5 Restoration Opportunities: There are two types of restoration opportunities. One is programmatic oppoi�tunities (which are not site specific) such as public education programs, shoreline regulatioiis and enforcement, shoreline maintenance, conservation fiktures and stormwater standards. The second opportunity is site specific opportunities: Wliere the site could ba restored to a properly fiknctioning condition. Tha opporkunitias ara �oluntary. I'�aithar of the opporttmitias are a requirement, The city is not obligated to fund any of the restoration opportunitias. Howe�er, the city is required to proacti�ely identify restoration parkners and pursua funding opportunities — this requires staff in�olvemeilt. .Ms. Barlow ga�e an example of how the program could work. The City is currently working with State Parks Dept. to stabilize the ri�er bank east of Flora Road, The City would look at what is impaired based on the plan and then look at what is possible in some of the concaptual approaches. The City has partnered with the State and has designed the repair projact for tha state to implenlent. Section 6 Implementation Plan: This section address an implementation plan which identiFies partners, potential funding sources, tiinelines �nd benclun�rks. This section Jlas a list of organizatiotis who hava in the past damonstratad an interest in protecting the City's shoralines. There is also a list af possibla funding sources which are possible if a praject should become a�ailable for restoration. Timeline and benchmar�CS for implementing restoration plan ai•e also in this sectian. Section 7 Monitorin�, Maintenanca and Adaptive Mana a�: The purpose of this saction is to pro�Jida steps far manitoring tha succassful implernentation of this plan and to ha�e a process far nionitoring site specific projects. This sectian also identifies an alternative sti•ategy if restoration benchmai•ks are not rnet. Ms. Barlaw said tha public hearing for tha Rastoration Plan is schedulad for October 25`�' 2012. She told the Commissipners the next alamants af tha SMP to coma bafore thenl would be t��e Public Access Plan, then the regulations. Comniissioner Beaulac askacl how successfikl could a restoration plan be in an urban jui•isdiction, especiafly whan surrounding jurisdictions do not take care of thair issues as the City is doing, Ms, Barlow i•esponded each jurisdiction in the state of Washington who l�a�e shorelines of the state are requii•ed to lia�e a restoration plan, and each af the other jui•isdictions are shai•ing a piece of the i•i�er. Tfie City can only assume the}� are sharing similar issues. NIr. Kuhta also indicated the City's situation pi•o�ides rnore oppoi-tunity for restoration because most of the shoreline along the ri�er is publically ownad land, so partnership is easier. Pri�ata groups also help out, for instance there is a group who just helped around tha Mirabeau Park araa, halping to de�na foot paths and cleaning up the area. Ms, Barlow and Mi•, Kuhta naniad axainples of other citias whera shareline restoration has occurred in l�ighly industrialized, urban araas. Mr. John Patrouch, with URS Corporation shared with the Comtnission the City has good shoi•eline Iiei•e, but it still naeds to track no net loss of ecological fiinctions, Mr. Patrouch said tha basa lina is tha invantory, if nothing changad the simpla wear and tear alang the trail wauld require restaration e�'farts. Cammissianer Beaulac askad if tha Planning Commission Mimites 10-11-12 Page 7 of 8 City can't get the fuiiding, woulc� we would revert to public education. Mi•. Patrouclr responded the City woulcl do the site specific restoration at same time as programmatic opportunities. Both effoi•ts would be done at the sa�ne time. Co�nmissioner Neill asked if a benc�unark were approaching and tlre City was not going to achie�e it would it put the city in a position to ha�e to funci a shoreline project over another deciicated project, like street preseivation. Ms. Barlow said no, the city would not be eeqiiired to fund shoreline restoration. She fili�thei' cominented the biologist, � Noalt Herlocker, who wrote the City's restoration plan, has been �•ecognized as having written sonie of the best restoration plans around the state. The Plan as written does not obligate fiinds abo�e and beyond another priority project. The restoration plan will not foi•ce the city to hire sotileone to keep track of the shoreline restoration projects. Staff will keep track and docu�nent projects and incorporate when possible restoration concepts identified in the plan. Couimissioner Ha11 asked if staff could foresee any possible conflicts in potential pai•tners. Staff responded thei•e could be some — every group has an agenda and thei•e could be a conflict, in that case they may not be a good partiier fox that particular project. However, with most potential partners there are conimonalities, �taff discussed how projects would come i�ito tt�e City and be reviewed to determine if it i•equires an en�Jironmental re�iew and if these wouid be a pote�rtial for i�estoration in the project and partnering possibilities. X, G04D OF TH� ORDER Conunissioiiers Carroll and Higgins will not be able to attend the October 25, 2012 meeting. XI. ADJ�OURNM�NT The being no other business the meeting was adjourned at 8:37 p.�n. Bill Bates, Chairperson Deaiu�a Griffitl�, PC �ecretary Date signed Plaruiiiig Co�iut�ission Mimites 10-1]-12 Page 8 of 8 Scr�oF Clry of Spolcane Valley po�a,ne �ommunity Development Department StA��dard ��V�.11e ��707 E, Sprague Ave,Sulte 106 U.S.Postage �� S�okane Valley, WA 99206 P� Spokane WA Permit#4 � � i ?� : ��P�.� k� , i� `�� tr�5 y/y�}4${, � � 'trf 3� °s�:.� f'y�.- r �°r�' '+ ¢`;t �'1 �1� F + � r�-vry(3��'� 4'�ry °� �x�+ �' 1? � p'1} � � � .��kP}r�r��.,xr A�F��!� �f '. \.q:. �.� x� !� yr 1 � ,' . +S��ti r' � . *"t^��Fk`��F�w .� � lr�y� � +% 6:Y 'fi� . i ` r , } i++ .1 i 1'; �+Fr �...��I t��f `�, � I ' .: .'� . � �jr ' ? y " �.I r ' i� I �l-}45i 7 ' .' i � r L�y.4� �� 'a ��I t I p + -�� e. r . 1 L��4x�__e�_�._SJ_i4.;�1.#�' ..i}xa ra . � Shoreline Master Program OPEN HOUSE Thursday, Sepk. 20, 20�.2 �4:��pm ko 6;OOpm a� City Hali Please join us for the nex� Stop by any time during the Shor�line N�aster Program Open House op�r, �ou5e to: and learn more aboUt proposed changes to the . Examine maps of the affected shorelines, environmental designations affecting shorelines . Discuss how the proposed changes affect of the Spokane Riv�r and Shelley LaE�e, deve�opment near the shorel[ne. s Learn how the pro�osed changes meet � Thur§day, Sep�, 20, 20�,2 from 4:OOpm fo fi:00�pm, , requlrements af the Shorellne Management S okarte Valle Ci H�11 � Act and the 2003 Shoreline Master .+ p Y � � � y� ��'' Pragram Guldelines, ;`��;k. ��:: �.�.707 �. S ra ue A�enue :��.- 5 � x p y , . , .: a 7h�s is the faurth In a serles of ineetings to �: ` � '�, ,,,. } : , �.�s��`�� help yau stay Informed and Involved In the ,�}¢�`�k,r r}t; , , ,r � t x � F� . ` ,l,�`� �, r�';' a�� {s � � S h o r e l l n e M a s t e r P r og r a m Up d a f e p r o c e s s, ��3��+r � f �1 k,,,# �� iI f {�� 4 ti � � ,� :�i r'; t r C's r f �_� � �� . �� ° r � ��4�`" , � , f; ,� � , ,�`,�� i , 3 �, '�'' For more informataon or to be added to a ��,�f 4 �'` f 5�t ,'z ` `>' _ ;' ' �4ti�� malling Ilst to recelve informatlon about the � ' �h'�I�5 �:r. . 'L r µ� I . t It , �i ,�, ;% �yr.� e^r� , , ` � 5 4y,��,`1 Shoreline Master Program update, contact €� } ;i� � ,ri =� � R�� ,i�r` = Y � � }��j project coordlnator L.orl �arlow at 509-720- �'' $,` � � �� y', � ` _ _ � 1 ��g`�`.. 5335 ar Ibarlow@spokanevalley,org, 41' *k�t:RtiS��, � ''� ti` 4,} f rBe`sure to attehd`and i, ., , �` 1��. 1 .'� i _ ' . y k y . �' s,•�-�:c� f �.� . s�iare.comments at the `�x . 4 �-� ;'tLp,`c v r: � �. _ . . a t � ��ti �y,fi 4�� .A '�, �{��+' �� _�.' � ��5 � .-: k . � ' �° " �� a9;,�ne�Valley Plarining Commissl��i ' ^ � � x�, . . � �` ��, �� ' `�'�hr�rsday, Sept, �7, �01� at6.00pni ''`",�� k��i ,r � � --- , } � � }.s� { l} c�noe � :. Spokane vaf1ey�CIty-FEal1 t � �, �'p��, ��- - . _ _ _ "i1�7Q7��. 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U rk�e�n ConserVdney � RegUlption5 i i Ciassifications of s�oreline Des�gndlion - areas that reflect locaf shoreline conditions, , including ecological , � ' � �� functions and shoreline � }:�f x` � �`4 `"}�� r s�.' rr��E�, ��65fC�C11�1d� development. �'�` . '..:�'�..4�,{s,�� pesignafion�.Regulation + ��3 � .. ' �r�a yt�;�s�r �:� , .� '� Environment designations --- -L--�\ provide "t�e framework for implementing shoreline Urban poEicies and regulatory Conservgney Re ulations measures specific to the �'gn q"a�'�� ' •�`'= � besignafio�� environment designation W��'`7 ��q4/�1 �� s • o Y V/�!a 1 ��d°��°L 1 1 Fnvir�nrr��n� [��signa�i�n �ys��m ' � Classification System: > 8ased on land use �attern � 8iological and physical character of the s�oreline Goals and aspirations of t�e community[Comp Plan) State Criteria � . Environment Designation Map 2 �o/z3lzo�z �nvir�nr�en� ��igna�i�n Pr�visi�ns m R�quir�d �omp�n�n�s � f'urpos� stat�menf � describes the management objecfiives of the designation in a rnanner that distinguishes it from other desfgnations i � Designation sriteria Describes the basls for assigning the designation to shoreline a rea s � � Management polisies. � The basfs for regulations speclffc to shorellne environrnents � Regulations � Environment-speclflc regulptions address only issues that vary from designation to designation; � Regs that apply to all environment designations sh/be part of generql policies and regs. �� ,-:- --_,,\, Upland � ��:Residential 0 o Reside�fial . ��fl��,�� Waterfront � �.a _. Re�sidentia6 �, o o ---_-— - �,.�� o�� _._-- � - _ .- ,`�� Puhlic I.ands , Urban ,;:�� I {Zoned For �,=° ; ��,�2� '�� Developm'i Conservancy r �..}i1,, 1 nrl ` / � �, •' 7y li�� f4 � -- — - , ' 1 at:: }. 4 •-0��X� d+ L '��. __ .—__ � . �� y¢ d �f 4x�. ..i RiY . � f'' �" .� °" ��,�,�x ' High Qua�ify. , � '� r r ^`�� :� �nviro�r�ant- �-Urban Conservancy �� . ' f,, �`"Y;;.' Designafed � —High Quqlity �, r ,��` �� Conservatior� , � '�'� ' ,:�� ' �`;,� .�, ":',�1s.�� 'li�., , �--�_-. - i.�..�i:;��r�` I.a�a �� Below f • Aquatic OHWM ; �� 3 �o/z3/za�z Pla�ni�w�c� +��nr�issio�n Recor�n�e�nded Endir��r��v�ent �es�a�ion �aa ,, , i� F:.,� T�� : .� i,r, ..,i� �F k�-T` �., . �!; � � I I i.� �:,�I_j i .'A � /' ,/��'. .� il^! 1 '�� '°t . � ` � ' .� I �+ f � �,.k � ! ti�.�.'f 1 � � °t � �� f 5�" y� 4 $� ' . . .. .� SI��`�� "� � + r �t !` 1 x �°` --} r �,M ��+ � � 1 I I � � � .. f � � I � � . l�� I( I . i . � �?�y �' '. + . 1 fi;`I�`+� �PA aW�4 � r�{S . 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I �� <`'" �„"'° �"` '� _ ' � � - a � � � / a .� � � _ , � � �� _ '�� _� �� - :s � =� � � -r .=-=� ,, - ,_. � -- � - � � �� 5 - �� . �r �- - „:, � � :;� ``<^ — ; ,� � .� ` f ''� _ t-- � r��--,4-�, . , ��. ,�• �tt i � `.� I � � i' �� ti ;�r r � . �" � j �;�� -~� J � � � s 3 ��,�_ �`� � � '" � ! �'r` _ �� r } \ ��` ',��„ s � �= � , �- � � � --� , � -�_ -� � � e, •i• � g 1 � �� >. > p ` � _ �'yi�''" '.:. . f� � _ n � �� N �� --�-,.,,.,- � � .. .� � � � .i� ' '� ` 1 y �- -, �_� uf� �:�' _ ~I @ „_�', y o � I �`�- ,, ,�'��' ..� _ m > ._ c m o- O � � t � s � U � �� : � '� �: .._ , a� p C7 c � o W �n 1 -� �;.:�� _ � � � � � 1 � � ;�` _ � i — �, •--� .� , t � a �, �� - '�� d � �, �'I? ' � � -� ��—,_ �- J � -�:: -� . . _ , : r I 'p� 4��t. -.4 l�,- T .I - c. .z- . �-^._ � _ _:r..,._ ' _- ``. _ i' CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 30th, 2012 Department Director Approval: ❑ Check all that apply: ❑ consent ❑old business ❑ new business ❑ public hearing ❑ information � admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: I-90/Wayfinding Signs GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: info memo on 6/29/10 and 10/18/11, discussion on 7/26/11. BACKGROUND: Staff has provided two informational memos and discussed with Council the opportunities for modifying the I-90 exit signs and re-establishing a business route along Sprague Avenue. This discussion will include additional recommendations and updated costs for moving forward with this idea. The presentation will also cover the regulations for signage within view of I-90 and wayfinding signs within the City limits. 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CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 10/30/2012 Department Director Approval: � Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information � admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Snow Removal Plan GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Admin. Report on Dec 27, 2011. Council approved the Snow removal plan on January 17, 2012 removing the word "substantially" from Priority 4 plowing. BACKGROUND: OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Eric Guth ATTACHMENTS: Snow Removal Plan „ � � `�w�..�+��!•�p�.�s� i ` I t''y� r.;N�:.t � i_ �� . .,y ILL: . .�k. � ;� i , _ � r'. -� �: .. � • ��:ts � '' y �� > • ` s �.,� �, ,.�� s � � ❑ � i - - . � ,5�� n ,'I �', -''� - ,�� f I ' - �/ % ` ^ - ,'� �, r c , � , � .� _ ' '�� i . . 1 ..•� � � A' - i � : . 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N .rl -. .p� i I + 1 i � � ' ° s o � f'�p�o,u_,�� 'l�Zii..-, �, a �� .p,�u a��4oi �� , . � z < � ¢ , � ��: , , � <<< —z:� �-ro � _ L l.TaKA ' iu� ` _ d �1 �.t uoFF ] �' 1_�� y(�oiF�ioj� � � s ■ - M� i �t °PU•-.- � � �5 .:l � - i ..� ^ 4 I a � �� '�.� 2 aC e� �-� _ 1 � .R� .�� . �r .w�� . � `` �� i � � �� CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 30, 2012 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information � admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Ten Year Anniversary Planning Update GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: • Annually updated Six Year Business Plan has included "Enhance community interest and involvement in City government as one of its goals, using a strategy to "Promote a unique Spokane Valley identity, especially for the celebration of the City's ten-year anniversary." • Information item in January 17, 2012 Council Meeting Agenda Packet. • Administrative report at February 14, 2012 Council meeting • Administrative report at July 3, 2012 Study Session BACKGROUND: In 2008, the City of Spokane Valley coordinated with community members and local organizations to celebrate the five year anniversary of the City's incorporation. Most of the events were presented and or sponsored by collaborating community organizations and included such events as Spokane Valley Day at the Interstate Fair, story days at the library, a special display at Spokane Valley Heritage Museum and others, in addition to a city-sponsored "Birthday Party." To promote Spokane Valley's unique identity and help build community pride, representatives of local organizations and community members were invited to act as a planning and steering committee and have met to discuss goals and propose a series of actions and activities throughout 2013 in celebration of the City's ten-year anniversary. Participating committee members include: Angela Miller, Residence Inn by Marriott Jayne Singleton, S.V. Heritage Museum Cheryl Kilday, Visit Spokane Peggy Doering, ValleyFest Rene Morris, Spokane Valley Mall Jan Munson, community member Bill Gothmann, community member Diana Wilhite, community member Jennifer Papich, City of Spokane Valley Maria Ladd, City of Spokane Valley Michelle Rasmussen, City of Spokane Valley Carol Carter, City of Spokane Valley Goals identified: • Involve the entire community in celebrating the ten-year milestone and strengthen our great sense of community. • Celebrate and promote Spokane Valley's unique identity and attributes. • And in the process, support economic development and tourism in Spokane Valley Commemorative activities planned for the anniversary year include: • Birthday Party Carnival and Craft Fair—Saturday, March 16 at CenterPlace • "This is Spokane Valley" video contest and photo contest — April through August with winners announced at ValleyFest • Milwaukie Right of Way cleanup/preparation for trail development — tentative date in June • Spokane Valley Day at the Spokane Interstate Fair—Tuesday, September 10 • Ten-year Anniversary cross-promotions and events throughout the anniversary year A Ten-Year Anniversary logo has been developed for use in promoting the City's ten-year anniversary. It will be used in all City anniversary-related information, advertising and promotions. It will also be made available for use by our Anniversary sponsors and cross- promotion participants. It will also be used on the anniversary-related web pages currently under development on the City's website. The domain name www.spokanevalley10.com has been purchased, and that will send users directly to those web pages. Also developed is the Spokane Valley Birthday Song. It is sung to the tune of"Ring around the Rosie" and will be used in city audio and video advertising and promotions, and will be made available to cross-promotional partners for use in their advertising and promotions of their Ten- year Anniversary efforts. Attached you'll find a copy of the budget supporting the committee-approved actions, activities and involvement. To provide the opportunity for corporate involvement, enhance business identification with the city, promote all that Spokane Valley has to offer and help offset some of the costs for the celebration, sponsors are being sought. Attached is a copy of the Ten Year Anniversary Sponsorship Opportunity Guide outlining a range of options for a variety of business preferences. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: n/a BUDGET/FINANCIAL IMPACTS: To be determined STAFF CONTACT: Carolbelle Branch, Public Information Officer ATTACHMENTS: Ten Year Anniversary Update Ten Year Anniversary Sponsorship Opportunity Guide (� �i � �� CITY OF � , SPOKANE VALLEY � � 2013 - Ten Year Anniversary S PO K E S onsorshi O ortunit Guide VALL p p pp Y 2003-2013 � � � �� . - . . Spokane Valley is gearing up to Anniversary as a city, attract celebrate ten years as a city! The customers, and invite everyone to anniversary year of 2013 will be enjoy all Spokane Valley has to • � � • a special time to celebrate offer. everything that makes Spokane If your business or organization Valley a great place to live,work would like to participate in this • � � � � and play. community-wide celebration,we _ • • • � We're looking for businesses and have a variety of options to help organizations to help celebrate you get involved. Spokane Valley's Ten Year Some sponsorships and opportunities are on a first come, first served basis, so contact us today! www.SpokaneValleyl0.com cbranch@spokanevalley.org (509) 720-5411 �� \�L FHBRUARY �' �� SHPTEMBHR r� �1 City Hall at the Mall Spokane Valley Day at Spokane County Interstate Fair and Ex po Center-Se pt.10 MARCH Hearts of Gold Parade-Sept.20 Spokane Valley Birthday Party,Carnival/ Va1leyFest-Sept.20,21,22 Craft Fair-March 16 Taste of the Valley-Sept.21 SO 1�PRIL Video Contest Awards-Sept.21 A� � State of the City Photo Contest Awards-Sept.21 Video Contest(April-July) QCTOBER sooa-soia Photo Contest(April-July) Valley Mission Haunted Pool-Oct.18,19& .lULY Oct.25,26 E��' Tenth Anniversary Bike Ride-July 28 DECEMSER (tentative) Movie in the Park-July 20(tentative) Breakfast with Santa-Dec.7 Paws in the Pool-July 25,26 Video Contest(April-July) This calendar includes the photo Contest(April-July) scheduled celebration events in 2013. Interested AUGUST in adding your own Ten Movie in the Park-Aug.17(tentative) AND MORE... Year Anniversary related Paws in the Pool-Aug.25,26 event? See Cross- Promotional Opportunities. � (One each available) -Cash or In-Kind Event-Specific value to be arranged with sponsor. First come,first served. SPOKANE VALLEY BIRTHDAY "THIS IS SPOKANE VALLEY" "THIS IS SPOKANE VALLEY" PARTY SPONSORSHIP VIDHO CONTHST-APRIL-JULY 2013 PHOTO CONTHST-APRIL-JULY2013 Specific Benefits: Specific Benefits: Specific Benefits: • Your business/or anization • Your business/organization • Your business/organization $ representative to join with the representative to join with the representative to join with the Mayor to welcome everyone and Mayor to make the presentation Mayor to make the presentation officially open the Birthday Party of the Video Contest prizes to the of the Photo Contest prizes to on March 16,2013. winners at the award ceremony at the winners at the award Va1leyFest 2013. ceremony at Va1leyFest 2013. • Your business/organization name/ logo on a banner displayed at the • Your business/organization name/ • Your business/organization event as the Birthday Party logo on a banner displayed in the name/logo on a banner displayed Sponsor. Video/Photo Contest Winners in the Video/Photo Contest viewing room at CenterPlace during Winners viewing room at • Display table at the Birthday Party. Va1leyFest 2013. CenterPlace during Va1leyFest 2013. Your business/organization name as the Rights to include your status as a Ten Year Your business/organization name and logo Sponsor of the particular event in all media Anniversary Sponsor in your organization/ prominently featured as sponsor on the Ten releases,announcements,and marketing/ business promotions. Year Anniversary event's web page,induding promotions for the event. a link to your website on the"Sponsors"web page at wwws�okanevalleyl0.com for the Sponsorship tools available-see back page. entire anniversary year of 2013. � General PLATINUM SPONSOR- $i�000+ GOLD SPONSOR- $500 SILVER SPONSOR- $100 Specific Benefits: Specific Benefits: Specific Benefits: • Your business/organization name • Your business/organization name • �'our business/organization name as Platinum Sponsor in all media as Gold Sponsor in all media as Silver Sponsor in media release releases,announcements,and announcing the Ten Year releases,announcements,and Anniversa ear-lon celebration marketing/promotions for the Ten �'y g Year Anniversary celebration marketing/promotions for the Ten and sponsors. • Your business/organization name/ year Anniversary celebration. • Your business/organization logo as a Ten Year Anniversary • Your business/organization name/ name/logo as a Ten Year Anniver- Platinum Sponsor on a banner logo as a Ten Year Anniversary Gold sary Silver Sponsor on a shared displayed at the Birthday Party and banner displayed at the Birthday Sponsor on a banner displayed at part and at the Ten Year Anni- at the Ten Year Anniversary booth Y at Va1leyFest 2013. the Birthday Party and at the Ten versary booth at Va1leyFest 2013. • Display table at the Spokane Valley year Anniversary booth at Birthday Party. Va1leyFest 2013. �ii i�_�:�:, ;i:�:�r:�":�:i:�r�� Your business/organization name and logo with link to your Rights to include your Ten Year Anniversary Sponsor website prominently featured on the"Ten Year Anniversary status in your organization/business promotions. Sponsors"web page at www.spokaneva11ev10.com. � � Cross-Promotional BUSINESS -TEN YEAR ANNIVERSARY SPECIAL OFFER BENEFITS FOR BOTH Develop a Ten Year Anniversary themed special discount or incentive(e.g.ten BUSINESS& EVENT PARTNERS percent off,ten year anniversary special,every tenth customer incentive,ten for • Special Offer-Your business ten dollars,tenth one free,etc.)that will encourage new and repeat customers information with a description of for your business. your special offer and a link to your YOUR SPECIAL: website included on our Ten Year • Must be available to anyone. Anniversary"Special Offers and • Must be available for at least one full month in 2013. Promotions"web page at • Must include a Ten Year Anniversary promotional element(Ten Year Anni- �^'�^'�^'•spokanevallevl0.com for the versary logo,Spokane Valley Birthday Song audio file,or Ten Year Anniver- month it is offered. sary mention)as part of the typical advertising you do for your special offer. • Event-Your event information with a description and link to your EVENT- TEN YEAR ANNIVERSARY EVENT OR ELEMENT website included on the Ten Year Anniversary"Events Calendar"web Develop a Ten Year Anniversary themed event,or include a Ten Year Anniver- page on our website at sary element as part of your already established event(e.g.,Spokane Valley Day, �,�,�,W,spokanevalleyl0.com. have Ten Year Anniversary table or booth at event,Ten Year Anniversary lOK race,etc.). • Special Offers and Events will also YOUR EVENT• be included in a media release � highlighting each month's • Must be open for anyone to participate. upcoming Ten Year Anniversary • Must include a Ten Year Anniversary promotional element(Ten Year special offers and events. Anniversary logo,Spokane Valley Birthday Song audio file,or Ten Year Anniversary mention)as part of the advertising you do for your event. Sponsorship tools available-see back page. �� (�/ `;�� , � , , , . • , • . . , , . , . . , , � SPO SPONSORSHIP RESERVATION FORM VAL � 2003-2013 Yes, I want to join in the celebration! COMPANY/ORGANIZATION NAME: CONTACT NAME: MAILING ADDRESS: CONTACT PHONE#: FAX: EMAIL: SPONSORSHIP OPTIONS: SPONSOR TOOLS AVAILABLE (FREE) (check ones you would like to receive) *EVENT- GENERAL *CROSS- ❑Copy of Ten Year Anniversary logo in format(s): SPECIFIC SPONSORSHIPS PROMOTIONAL ❑JPEG ❑TIFF ❑PDF ❑PNG � Spokane Valley � Platinum Sponsor �Business-Ten Year � Spokane Valley Birthday audio file Birthday Party $1,000+ Anniversary Special for use in audio/video advertising Offer � "This is Spokane � Gold Sponsor � Ten Year Anniversary gift certificate Valley"Video $500+ template to develop your own special offer Contest Event-Ten Year � Silver Sponsor �Anniversary Event � Ten Year Anniversary flyer template to develop � "This is Spokane $100+ or Element your own flyer Valley"Photo Contest � Ten Year Anniversary postcard mailer *Contact us to discuss details. template to develop your own direct mailer If you selected an"Event-Specific"sponsorship or a"Cross-Promotional"opportunity,please describe your ideas about your event or special offer: Who: What: Where: When: How: How will you provide us your logo? � Camera-ready, Hard-copy � Email � Digital file on DVD To reserve your sponsorship, please fax completed form to (509) 921-1008 or deliver to address below. We will contact you to discuss arrangements. Scirv oF Attn:Carolbelle Branch Have questions?Please email pokane Spokane Valley City Hall cbranchC�spokanevalley.org j Valley� 11707 E.Sprague Ave,Suite 106 or call(509) 720-5411. Spokane Valley,WA 99206 Thank you! � � O •� � � � � ;.�A Iti;r��°•`. � � !� � V ��_ � � N � � � � � �� . � � � o � N C� � �' i � o �� '� � O .� = rl � . �`_ � �_- �� _ � _ _ .i Q � � � � � � � L � � � � �� a� '� � � � .N � � � � � � � 1 N � >, o � � � � � N � � � � ca 0 � � � ca � � ca � � � � ._ � �' � O � � '� �, . a� � � � a � � � � � � V � � V a� � o � •— � •— � � v � � � � `~ � � � � O � � � � ca � � N � � V � `'��:'`:� �� Q� (� � a--� � a..� � +-� .�� N � � � � � ,� � > � � � p � � � O � � � � � � ; � O J � � � a� � � � .�� — a�o c� � v� v� �_= �-� � �.,� �� . . . � � � � � •O � � � �--� � '- J � � � � � � � L � � N V � N �x��`�: �. 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DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of October 24, 2012; 3:00 p.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings November 6,2012, Studv Session Format, 6:00 n.m. [due Mon, Oct 29] 1. Legislative Update—Briahna Taylor (30 minutes) 2. Draft Environment Designations, Shoreline Master Plan—Lori Barlow (if needed) (20 minutes) 3. Drainage Easements—Gabe Gallinger (20 minutes) 4.Update on Development Proj ects—John Hohman (20 minutes) 5. Advance Agenda (5 minutes) [*estimated meeting: 95 minutes] November 13,2012,Formal Meeting Format, 6:00 p.m. [due Mon,Nov 5] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.First Reading Proposed Ordinance re Multi-Family Regulations—Mike Basinger (15 minutes) 3. First Reading Proposed Ordinance, Commercial Vehicles—Cary Driskell (15 minutes) 4. Proposed Resolution Accepting Environment Designations, SMP—Lori Barlow (15 minutes) 5. Motion Consideration: Approval of Comprehensive Plan Docket—John Hohman (10 minutes) 6. Motion Consideration: Approval of University Road Overpass Contract—Inga Note (10 minutes) 7. Admin Report: Street Maintenance Contract Renewal-Eric Guth (20 minutes) 8. Admin Report: Street Sweeping and Vactoring Renewal Contracts (20 minutes) 9. Admin Report: 2013 Fees—Mark Calhoun (20 minutes) 10. Admin Report: Lodging Tax Advisory Committee Recommendation to Council—M.Calhoun(20 min) 11. Advance Agenda [*estimated meeting: 150 minutes] November 20,2012—No Meetin�. Thanks�ivin�Week November 27,2012—Possible no meeting, (NLC Conference in Boston, Nov 27—Dec 1) December 4,2012, Studv Session Format, 6:00 p.m. [due Mon,Nov 26] 1. Advance Agenda (5 minutes) 2. Economic Development Ad Hoc Committee Report—Councilmember Wick (20 minutes) 3. Info Only: Department Reports (normally due for the Nov 27 meeting) [*estimated meeting: 25 minutes] December 11,2012,Formal Meeting Format, 6:00 p.m. [due Mon,Dec 3] 1. Consent Agenda(claims,payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance re Multi-Family Regulations—Mike Basinger (15 minutes) 3. Second Reading Proposed Ordinance, Commercial Vehicles—Cary Driskell (15 minutes) 4.Proposed Resolution: Master List Commercial Vehicle Routes—Cary Driskell (10 minutes) 5.Proposed Resolution: Amending Fees for 2013 —Mark Calhoun (15 minutes) 6. Motion Consideration: Lodging Tax Allocation of Funds—Mark Calhoun (30 minutes) 7. Motion Consideration: Street Maintenance Contract Renewal—Eric Guth (15 minutes) 8. Motion Consideration: Street Sweeping Contract Renewal—Eric Guth (10 minutes) 9. Motion Consideration: Vactoring Contract Renewal—Eric Guth (10 minutes) 10. Motion Consideration: Mayoral Appointments to Planning Commission, Committees, etc. (15 minutes) 11. Admin Report: Advance Agenda (5 minutes) [*estimated meeting: 145 minutes] Draft Advance Agenda 10/25/2012 9:16:21 AM Page 1 of 2 December 18,2012, Studv Session Format, 6:00 n.m. [due Mon,Dec 10] 1. Advance Agenda 2. Info Only: Department Reports December 25,2012.No meetin�. Christmas week January 1,2013.No meetin�. New Year's Dav Januarv 8,2013,Formal Meeting Format, 6:00 n.m. [due Mon,Dec 31] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Admin Report: Advance Agenda (5 minutes) January 15,2013, Studv Session Format, 6:00 p.m. [due Mon,Jan 7] 1. Advance Agenda (5 minutes) January 22,2013,Formal Meeting Format, 6:00 p.m. [due Mon,Jan 14] 1. Consent Agenda(claims,payroll, minutes) (5 minutes) 2. Advance Agenda January 29,2013, Studv Session Format, 6:00 p.m. [due Mon,Jan 21] 1. Advance Agenda (5 minutes) February 5,2013,Studv Session Format, 6:00 p.m. [due Mon,Jan 28] 1. Advance Agenda (5 minutes) February 12,2013,Possible No Meetin�(Citv Le�islative Action Conference fCLACI in Olympia) Februarv 19,2013 Winter Workshon (in lieu of Studv Session) 8:30 a.m.—5:00 p.m. City Hall Council Chambers Februarv 26,2013,Formal Meetin�Format, 6:00 n.m. [due Mon,Feb 18] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Advance Agenda 3. Department Reports OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: ADA Transition Plan Snow Plows, Discussion of Arts Council Solid Waste Analysis Bidding Contracts (SVMC 3. —bidding exceptions) Speed Limits (overall system) Centennial Trail Agreement Stormwater Projects City Hall Analysis Regional Transportation Issues Donation Policy Future Acquisition Areas Gateway, Regional MOU Greenacres Trail Grant *time for public or Council comments not included Manufactured Homes (admin rpt approx 3/2013) Pedestrian/Bicycle Grant Program PEG Funds (Education) Preservation Projects Prosecution Services Public Safety Contract,Proposed Amendment Revenue Policy, Cost Recovery Draft Advance Agenda 10/25/2012 9:16:21 AM Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 30th, 2012 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing � information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Consultant Contract for University Road Overpass Study GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: discussion on 8/24/10, approval of grant application on 9/21/10. BACKGROUND: In 2010 the City applied for funding to conduct a transportation study of the industrial and residential area bound by SR-290, SR-27, Argonne Road, and I-90. Although the title of the project focuses on an overpass at University Road, the study will evaluate other improvements to alleviate congestion on the Argonne and Pines corridors. It will also look at improving the overall motorized and non-motorized transportation connections for residents and businesses within the study area. This idea of a University Road Overpass has been discussed by WSDOT and SRTC in the past, but a full evaluation has not been completed. The project is included in the City's 2012 Budget, the draft 2013 Budget, the 2012-2017 TIP and the 2013-2018 TI P. Staff went through the Request for Qualifications (RFQ) consultant selection process and selected Fehr and Peers as the most highly qualified firm for this work. Staff has also negotiated a scope and fee with Fehr and Peers. The contract amount is $229,802 which includes a $20,000 management reserve fund. The remaining funds will be allocated for staff time. RECOMMENDED ACTION OR MOTION: None at this time. BUDGET/FINANCIAL IMPACTS: Project Revenues: Estimated Project Expenditures: CMAQ Grant $ 216,000 PE - Consultant contract $ 229,802 City Match $ 33,711 PE - Staff time $ 19,909 Other Fundinq $ — $ — Total Funds Available $ 249,711 Total Est. Expenditures $ 249,711 STAFF CONTACT: Inga Note, Senior Traffic Engineer; Eric Guth, Public Works Director ATTACHMENTS: Scope of Work, Estimate, Map Exhibit A-1 University Road Overpass Project: Draft Scope of Work This documents our team's draft scope of work for the University Road Overpass project. This scope is intended to be fairly detailed to assist in understanding how we are proposing to work through the project; however,we recognize that this scope will need to adapt to the project as it evolves. Task 1: Kick-Off Meeting As an initial task, we recommend a kickoff ineeting be held to review the project objectives, clarify alternative evaluation criteria, identify stakeholders and potential project/technical advisory committee members, and tour the study area with City staff. Soon after this task, the project website will go live. Deliverable:Meeting minutes summarizing outcomes and action items. Project website up and running. Task 2: Transportation Data Collection Concurrent with Task 1,the Fehr&Peers team will develop a comprehensive data collection plan for the study area.As part of this effort, we plan on collecting comprehensive transportation data including AM and PM peak period intersection turning movement counts, pedestrian and bicycle counts, roadway and intersection geometries, speeds, an inventory of pedestrian and bicycle facilities, and cell phone origin-destination data. To the extent that recent data are available,we will utilize the information in the City's Synchro model and any relevant counts that may have been collected as part of other studies in the area. The proposed study area and intersections are shown in Figure 1. Deliverable:Raw data files. Description of data collection results will be incorporated into the Existing Conditions Memorandum described in Task 4. Task 3: Land Use, Utility, and Agency Planning Data Collection The Fehr&Peers team will collect data on utility locations and providers, property ownership, special generators (schools, parks, etc.), WSDOT infrastructure, and right-of-way limits near the probable overpass locations within the study area. In addition,we will review and document plans for new infrastructure in the area including utilities (transmission lines,water/sewer/purple pipe), railroad projects, park plans, and WSDOT plans. Deliverable:Description of these findings will be incorporated into the Existing Conditions Memorandum described in Task 4. Task 4: Existing Conditions Analysis The project team will use Synchro to analyze existing traffic conditions at the study intersections within the study area. Based on the LOS threshold defined in the City's Page 1 of 5 comprehensive plan, deficiencies will be identified. Transit operations will be described at a qualitative level based on the traffic analysis results and discussions with SRTC Staff. Pedestrian and bicycle facility deficiencies will be described and mapped based on our field review of the study area.We will also perform a safety assessment using data from WSDOT.We will identify intersections and roadway segments that have higher than average vehicle collision rates and any locations that have pedestrian/bicycle collisions in the last five years. Using the cell phone based OD data described above, we will evaluate travel patterns in the study area. We anticipate that this OD data will be able to differentiate between relatively short trips that could be made by walking or cycling, and longer trips that are more likely to be made by car. In addition to evaluating the OD patterns within the study area, we will also evaluate the travel patterns in an area of the City that features better connections to determine if there is any latent demand for shorter trips. Deliverable:Existing Conditions Memorandum describing the results of the data collection and multimodal transportation analysis. Memo will include maps and figures to make it easier for the general public to understand the findings. This memo will be posted on the project website. Task 5: Planning Charrette and Stakeholder Outreach Based on the results of the kick-off ineeting, the team will finalize the list of stakeholders and the TAC. With these groups identified we will hold interviews with the stakeholders to understand their principle issues related to the proposed proj ect. In addition, we will work with the City to develop an email distribution list so that we can provide interested parties with updates and information about meetings. We envision a workshop with the technical advisory committee where mobility improvement ideas will be brainstormed.We have found these focused group planning efforts to be very successful in developing an array of viable alternatives, some of which may not have been otherwise considered. In addition,we plan on holding an initial planning charrette with members of the public to gather input on existing conditions that hinder multimodal access in the study area.At this charrette, we will also solicit public input on potential solutions to make the area more attractive to walking and cycling. Deliverables:Stakeholder interviews, email distribution list, TAC mobility concept workshop, public planning charrette. Memorandum summarizing outcomes of the interviews, workshop, and planning charrette. Website status update. Task 6: Travel Forecasting and Preliminary Alternatives Screening The Fehr& Peers team will prepare a comprehensive set of multimodal travel forecasts for a future year to be determined in consultation with City staff. The travel forecasts will rely on a combination of tools including the SRTC regional travel model, Fehr&Peers' pedestrian and trail user trip generation tools, and the Page 2 of 5 cell phone OD data. Note that we will account for special generators like Splashdown and Mission Park in our forecasts to the extent that they are modeled by our tools. As part of this task,we envision developing future travel forecasts for up to five preliminary alternatives developed in the previous task. These preliminary forecasts will focus on a limited number of time periods (e.g., PM peak hour conditions for preliminary traffic analysis and daily conditions for pedestrian/bicycle demand analysis) to be used in screening the viability of the alternatives. The screening will take place at a planning-level and will use concepts like roadway segment or intersection volume/capacity ratios, desire line analysis for active transportation modes, and qualitative environmental impact/cost assessments. After this initial round of screening,the team will develop a more detailed set of travel forecasts for up to three or four alternatives that best meet the objectives defined in Task 1. These more detailed forecasts will include AM and PM peak hour intersection turning movements, daily trail user/pedestrian volume estimates, and trail/road crossing volumes at key locations. Deliverables: Travel demand forecasting memo summarizing methods, assumptions, and results. Updated project website. Task 7: Preliminary Alternatives Evaluation Based on the results of the travel forecasts above, the Fehr& Peers team will perform a planning-level evaluation of up to four preliminary alternatives. This evaluation will include a roadway link-level volume/capacity analysis. The team will describe the expected levels of bicycle and pedestrian travel for each of the alternatives. In addition,we will describe how the alternatives interface with the regional trail network and the existing bicycle facilities to the south of I-90.Also, the project team will assess potential environmental impacts using a SEPA checklist, identify likely FHWA/WSDOT permits, identify right-of-way constraints, and coordinate with the railroads on any potential or perceived conflict. Deliverables:Preliminary alternatives analysis results memo. In addition to technical results, the memo will present a list of probable permits, potential constraints to implementing the project, and potential actions to work through the constraints. Updated project website. Task 8: Preferred Alternatives Selection Based on the results of Task 8, the team will work with City staff to identify one or two preferred alternatives. Through this preferred alternatives selection process, it is anticipated that the initial alternatives evaluated as part of Task 7 will be refined to better meet the mobility and safety objective for the project. In addition to updated traffic operations (Synchro analysis as described in Task 4), pedestrian/trail forecasts , and environmental checklist, the team will prepare a preliminary design sufficient for estimating planning-level costs for the preferred alternative(s) improvements. The preferred alternatives analysis will also include Page 3 of 5 additional analysis to improve overall mobility in the study area, including VISSIM simulations of the Argonne Road and Pines Road corridors near the I-90 interchanges to test different signal timing plans. We plan on developing a graphically-rich memorandum to better explain the benefits and trade-offs of the preferred alternatives. Deliverables: Updated environmental checklist,Synchro analysis, trail user forecast, conceptual design sketches, planning-level cost estimates, VISSIM model ofArgonne and Pines Road corridors, updated signal timing plans. Results will be compiled into a technical memo. Updated project website. Presentation to City staff and TAC. Task 9: Preferred Alternatives Outreach After the preferred alternative(s) are selected, the team will hold another public workshop to describe the improvements, go over the analysis results, and summarize the rationale for selecting the preferred alternative(s). Deliverables:Public workshop to describe preferred alternative(s) and to solicit input. Updated project website. Task 10: Documentation The results of the tasks described above will be compiled into a complete project report. Our approach of developing interim memos as the project progresses will assist in the final reporting since much of the material will be familiar to City staff and the review period can be reduced. It is envisioned that this report will contain nearly all of the relevant input data for a Type, Size, and Location report to justify a new overpass and seek funding from state and federal sources. We will submit a draft report to City staff for review.We anticipate responding to one round of comments from staff. We will incorporate the comments into a final report. Deliverables:Draft report, response to comments,final report. Task 11: Presentation of Findings to City Council and Planning Commission We anticipate presenting the findings of the preferred alternative(s) analysis to the City Council and Planning Commission for their review. In working with City staff, we will determine if any interim presentations are warranted. Deliverables:Meetings and presentation materials to show results to the Spokane Valley Planning Commission and City Council. Task 12: WSDOT/FHWA Documentation Based on the outcome of the preferred alternative(s) selection,we will prepare the appropriate documentation for WSDOT. Documentation could include an Interchange Justification Report, a Permanent Limited Access Break Request, Methods and Assumptions Report, and appropriate environmental documentation. Page 4 of 5 In general, these documents will represent repackaged versions of our earlier memos. Deliverables:Methods and Assumptions Report, Limited Access Break Request. Task 13: Project Management We feel that successful project management begins with routine check-ins within the consulting team and with the City project manager. To this end, we will hold bi- weekly project conference calls and bi-weekly status update calls with City staff. Fehr&Peers' project manager will lead these calls so there will be a single point of contact both within the team and between the team and the City.We have successfully used this type of project management structure on many other similarly complex projects. Deliverables:Bi-weekly calls with City staff and project team. Optional Task 14: Type, Size, and Location Report Outline Depending on the resources available at the end of this project,we can assist City staff in outlining a Type, Size, and Location Report. This report is important to have as part of grant applications. If resources are available, we can also assist in grant applications. Deliverables: Type, Size, and Location Report outline,grant applications. 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C�"��—�� —;�� r,� �6�1 �� — � , ; ;i��.,�� T ��-��T� " : �-� I S�oll�;;�.ne �alley 11707 E 5prague Ave 5uite 10b ♦ 5pokane Valley WA 99206 509,921,1000 ♦ Fax: 509.921.1008 ♦ cityhallC�spakanevalley.org �- - - _= -_,_�- -_— -- �- Memora� ndum To: Mike Jackson, City Manager From: Mark Calhou ��;Finance Director Date: October 23, 2012 Re �inance Department Activity Report-- September 2012 2012 Audit of 2019 Financial Records and Annual Financial Report Auditor fieldwork concluded on September 1� and the exit conference with the State Auditor's was hefd on October 15, 2012. The City has received an "unqualified" or "clean" opinion on our financial statements from the Skate Auditor's (which is our goal) and they will have no management lekters or findings to report. 2�13 Budqet Development Process The 2013 B�dget devefopment process neared completion and by the end of September just 3 scheduled meetings remain before the b�dget is sched�led to be adopted on Ockober 30'�. October 9 Public hearing #3 on 2013 Budget October 9 F'irst reading on proposed ordinance adopting the 2013 Budgek October 30 Second reading on proposed ordinance adopking the 2013 Budget 2013 Propertv 7ax Levv A significant part of the budget de�elopment process includes #he annua! levy of property kaxes which in 2013 are expected to acco�nt for approximately 31% of recurring General Fund reven�es. Council disc�ssions specifically related to this topic continued into October at khe following meeting: October 9 Second reading of ordinance le�y�ng 2013 property taxes. 2Q12 Budqet Amendments A few amendmenks are being prepared for the 2012 budget as adj�stmenks are needed for a number of capital projects. Co�ncil will review the amendment at the following meetings: October 9 Public hearing October 9 First reading on proposed ordinance amending the 2012 Budget October 30 Second reading on proposed ordinance amending the 2012 Budget �kSV-FS21Users�rrrGaJi�ourrf�i�ance l�ctrvrry keports120�212092 09.docx Page 1 Outside Aaencv Fundina in the 2013 Budaet The Cify has historically provided funding for local organizations involved in either social services or economic development activikies and the 2013 Budget has $150,QOQ collectively avaiEable for this. The schedule of Council action leading to funding awards is as follows: September 4 Economic development agency presentations to Council September 11 Social service agency presentations to Council September 25 Council makes final dekermination of awards Lodains� Tax Advisorv Committee and Awards of Fundin_ Reauests in the 2013 Buds�et The process to award 2013 funding of the City's 2% hotellmotel tax has begun and the Council will be asked to consider and act upon a recommendation from the Committee khak is based upon their review of applicant materials and presentakions. The schedule leading to awarding funds is as follows: October 17 Applicank presentations to Committee November 13 Admin report to Council regarding Commikkee recommendations December 11 Councif makes final determination of awards Bond Refinancina Minimal work has been accomplished on this to dake as we've been focused on the 2013 Budget developmenk and woricing with the State Auditors on the audik of our 20T 1 financial records, As each of these projects winds down we will begin preparing the necessary information in order ko advance this process. Budaet to Actual Comparison Report (pages 5— 17) A report reflecting 2012 Budget to Actual Revenues and Expenditures for those funds for which a 2012 Budgek was adopked and subsequently amended on February 28kh is locaked on pages 5 through 17. Because we aktempk to provide khis information in a timely manner this report is prepared from records khat are not formally closed by the Finance Department at month end or reconciled ko bank records. Although it is realistic to expect the figures will change over subsequent weeics, I believe the report is materially accurake. You will note that the format of the report is identical to pages 20 khrough 32 of the 2012 Budget document. We've inc�uded khe folEowing information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all okher funds. • A breaicdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund, • The change in fund baEance including beginning and ending figures. The beginning fund balance figures are those that are ref�ected in our 2011 Annual Financial Report. • Columns of information incfude: o The 2012 Budget as adopted and subsequenkly amended on February 28, 20T2. o September 2012 activity. o Cumulative 2012 activity through September 2012. o Budget remaining in terms of dollars. o The percent of budgeted revenue collected or budgeted expenditures disbursed. A few points related to the General Fund #001 (page 5); Recurrinq revenues collections are currently at 64,4% of the amount budgeted with 75.0% of the year elapsed. This is typical and reflective of the nature of the timing of when revenues are collected. IISV-FS21UserslmcalhounlFinance Activity Reportsl201242012 09.docx Paye 2 � Proqerty tax collections have reached $5,95 million or 55% of the amount budgeted. This is because property taxes are paid to Spokane County in two installments each year on April 30 and October 31. These monies are then remitted to the City in May and November. • Sales tax collecfions are currently $10,012,952 or 70,5% of the amount budgeted, This is because taxes collected in September are r�ot remitted to the City by the State until the latter part of October, • Gamblinq taxes are at $325,806 or 50.9°/o of khe amount budgeted. Because they are paid �uarterly this represents receipts through the first half of the year. The third �uarter payments are due by October 31. We anticipate third �uarter receipts will bring us close to 75% of the budgeted figure, • Franchise Fee and Business Reqistration revenues are received in the month following a calendar year quarter. Through September we have received first and second quarter payments of $618,859 or 48.9% of the amount budgeted, • State shared revenues are composed of State of Washington distributions that include items such as li�uor board pro�ts, liquor excise tax, streamlined sales tax mitigation and criminal justice monies, Most of these revenues are paid by the State in the month following a calendar quarter. Through September we've received remittances totaling $1,514,769 or 85.6°/o of the amount budgeted. • Service revenues are largely composed of building permit and plan review fees as well as false alarm fees and right of way permits. Revenues are currently $1,193,075 or 91,8% of the amount budgeted. • Fines and forfe�tures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine. Through September 2012 we've received remitkances for the period January through August with receipts of just $869,709 or 45.8% of the amount budgeted. • Recreation proaram fees are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in-season), and CenterPlace, Currently, revenues total $523,039 or 91,8% of the amount budgeted. Recurrinq expenditures are currently ak 68,9% of the amount budgeted with 75°/o of the year elapsed, Departments experience seasonal fluctuations in activity so they don't necessarily expend their budget in twelve equal monthly installments. Investments (page 18) {nvestments at September 30 total $�5,538,049 and are composed of$40,506,417 in the Washington State l,ocal Government Investment Pool and $5,031,632 in banlc CDs, Total Sales Tax Receipts (page 19) • Total sales tax receipts are $11,323,363 including general, criminal justice and public safety taxes. This figure is $202,119 (1.82%) greater than for the same 8-month period in 2011, Including the latter half of 2011, sales taxes have shown an impressive increase but an increase of just 1,31% in the March 2012 remittance, a decrease of 2.49% in the August and a 1,48% increase in September are reminders that the economic recovery may still be tenuous. • When comparing 2011 and 2012 receipts for the months of May through July you'll note that 2 of the 3 months reflect reductions frorrt the previous year. The decreases were expected and are the result of a 2011 Department of Revenue tax amnesty program that was in place for the three-month period ending Apri1 30, 2011, in which nearly 8,900 business (state-wide) paid $320.7 million �n stake and local back taxes. Of the tokal, $56.8 million was local tax that was forwarded to counties and cikies beginning with the May 2011 sales tax diskribution and concluding with the �luly 2011 distribukion. 11SV-FS21UserslmcalhounlFinance Acfivity Reports1201212012 09,docx s a Page 3 Unfortunately the Department of Revenue was unable to provide informakion on how much this actually generaked for the cities or from which businesses, Consequently we have no way of determining how much the City of Spokane Valley benefited from the program. Economic Indicators (pages 20 — 22) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overalf economy, 1. Safes taxes (page 20) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel 1 Mote! taxes (page 21) provide us with a sense of overnight stays and visits to our area by fourists or business travelers. 3, Real Estate Excise taxes (page 22) provide us with a sense of real estate sales. Page 20 provides a monthly history of generaf saies tax receipts (not incfuding public safety or criminal justice) beginning with the first remittance received in May 2003. � Compared with calendar year 2011, 2012 collections have increased by $214,016 or 2.18%. • Tax receipts peaked in 2007 at $17.4 million and dropped off dramatically in the subsequent three years, Page 21 provides a monthly history of hotellmotel tax receipts beginning with the first remit�ance in May 2003. • Compared with calendar year 2011, 2012 collections have increased by $22,469 or 7.75%. • Collections peaked in 2007 and 2008, dropped off in 2009 (although significantly less than the drop in sales taxes) and are currently again near the highs of 2008. Page 22 provides a monfhly history of real estate excise tax receipts beginning w�th the first remittance in March 2003. • Compared with calendar year 2011, 2012 collections have increased by $7,239 or 1.05%. • Tax receipts peafced in 2007 at nearly $2.6 million, decreased precipitously in 2008 and 2009, and appear to have leveled off in 2010 and 2011, Debt Capaci and Bonds Outstanding (page 23) This page provides information on the City's debt capacity, or the dollar amount of General Obligation {G.O.) Bonds the City may issue, as well as an amorfization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value and the 2011 assessed value for 2012 property taxes is $7,087,523,395. Following the City's December 1, 2011 bond payment, the City currently has $7,930,000 of nonvoted G.O. bonds outstanding which represents 7.46% of our nonvoted bond capacity, and 1.49% of our total debt capac�ty for all types of bonds, • The $7,530,000 of bonds the City currently has outstanding is part of the 2003 nonvoted {LTGO) bond issue. Of this amount: o $6,260,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of fhe 1110 of 1% sales tax that is collected by the Spokane Public Facilities District. o $1,670,000 remains on bonds issued for road and street improvements around CenterPlace, The bonds are repaid with a porfion of the rea{ estate excise tax collected by the City. IISV-FS2lUserslmcalhounlFrnance Actrvity Reportsl201242012 09.docx � Page�4 P:1FinancelFor City CouncillCounc'il Monihly Reports1201212042 09 30 report CfTY OF SPOF(AN�VALLEY, WA Budget Year Budget to Actual Comparison of Revenues and Expendifures Ela sed= 75.0% For the�line-Month Perlod Ended September 30,2012 2012 Actua� Actual tfiru Budgei %of Budget September Sep. 30 Remaining 8udgef �OOi -GE�lERAL FUND RECURRING AC71VI1"Y Revenues ProperiyTax 10,848,900 102,656 5,946,123 (4,862,777) 55.01% Sales 7ax �4,210,000 1,299,678 10,012,952 {4,197,048) 70.a6% Criminal Justice Tax 1,204,000 109,280 837,i56 (362,844) 69.76% Public safety Sales 7ax 790,000 61,257 473,254 (316,746) 59.91% Gambling 7ax and Leasei�old Excise 7ax 640,000 13,339 325,806 (314,194) 50.91% Franchise Feesl6usiness Registration 1,266,000 6,517 618,859 (647,141) 48.88% State Si�ared Revenues 1,83a,300 346,428 1,514,769 (319,531) 82.5$% Service Revenues 1,300,000 127,658 1,193,475 (106,925) 91.78% Fines and Forfeitures 1,900,000 116,503 $69,709 (1,030,291) 45.77% Recreation Program Fees 570,000 25,641 523,039 {46,961) 91.76% Miscellaneous&lnvesiment Interesi 305,000 14,853 i24,116 (180,884) 40.69% Transfer-in -�10T {sfraef adminJ 39,600 3,300 29,700 (9,900) 75.04% 7ransfer-in -�106{�m�ax-cPaavertrsine) 30,040 0 0 (30,004) 0.00% Transfer-in -#402{srorm admin) 15,000 1,250 11,250 (3,750) 75.00% Tota1 Recurring Revenues 34,908,800 2,22b,360 22,479,808 (12,428,992) 64.40% Expendituras CifyCouncil 386,249 23,268 269,288 7i6,961 69.72% Cily INanager 631,667 47,205 437,220 194,a47 69.22% Legal 434,798 47,655 332,446 102,352 76.46% Public Safety 22,400,000 3,344,709 15,619,987 6,380,013 71.00°/a Deputy City Manager 658,BB4 32,853 324,017 334,867 49.18% Finance 1,447,107 77,035 675,130 371,977 64.48% Fiuman Resources 230,231 16,683 158,71B 71,513 68.94°/a Public Works 901,519 71,047 531,089 370,430 58.91% CommunlRyDevelopment-Administration 323,7a3 22,479 228,236 95,507 70.54% Communify Developmenf-Engineering 680,796 59,955 495,355 185,441 72.76°/a CommunityDevelopment-Planning 994,245 68,676 623,480 370,765 62.71% Communily Development-8ui�ding 1,260,a54 81,335 929,497 330,957 73.74% Parks&Rec-Administration 263,128 26,970 190,249 72,879 72.34% Parks&Rec-Malntenance 803,700 66,99B 501,558 302,142 62.41% Parks&Rec-Recreaiion 229,811 18,386 161,680 68,131 70.35% Parks&Rec-Aquatics 442,250 120,656 380,699 61,551 86.08°/a Parks&Rec-Senior Cenier 92,961 7,028 71,537 21,424 76.95% Parks&Rec-CenterPlace 1,119,357 95,427 $07,281 312,076 72.12% General Government 1,840,500 123,536 912,995 927,505 49.6t% 7fansfer5 out-#502(insurance pramium) 319,000 26,583 239,250 79,750 75.00°/a 7otal Recurring Expendiiures 34,660,400 4,370,482 23,889,713 10,770,687 68.93% Recurring Revenues Over(Under) Recurring Expendlkures 248,400 (2,142,123) (1,409,905) {1,658,305) NONRECURRING AC71VI7Y Revenues nla 0 0 0 4 #DIVI01 Total Nonrecurring Revenues 0 0 0 0 #DIVI01 Expenditures Contingency/Emergency(1%of recur exp) 346,600 4 0 346,600 0.00°/a Transfers out-#303 89,500 4 0 B9,500 0.00°/a Transiers out-#309(pa�ic grent malch) 100,000 8,333 75,000 25,000 75.00% 7ransfars out-#311 (100%��26million} 0 4 0 0 #DIVIO! Buflding permit software purchase 0 0 0 0 #DIVIO! Toial Nonrecurring Expenditures 536,100 8,333 75,000 461,�00 13.99%a Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (536,100) (B,333) (75,000) 461,100 Excess(Deficit)of Total Revenues Over(Under)Toial Expenditures (287,700} ; (2,150,456)� (1,484,905) (�,197,205)i Beginning fund balance 28,045,203 2B4O45,203 Ending fund balance 27,757,503 28,580,29B Page 5 P:1FinancelFor City CounciRCouncil Monlhly Reporls12012120t2 09 30 report CITY OF SPOKANE VALLEY, WA Budget Year Budgef ta Actual Comparison of Re�enues and Expenditures Ela sed= 75.0% For the Nine-Month Perlod Ended 5eptember 30,20'12 2012 Actual Acfual thru Sudget %of Sudget September Sep. 34 Remaining 8udgel 5PECIAL R�V�NU� FUNDS #101 -STREET FUNd RECURRING ACTIVITY Re�enues Moior Vehicle Fuel{Gas}Ta7c 1,897,B00 164,050 1,221,770 (676,030) 64.36% Invesiment Interest 5,000 278 2,936 (2,064) 58.72% Insurance Premiums R Recoveries 0 0 10,261 10,261 #�IVI01 UtilityTax 3,400,000 228,7B9 1,835,4B9 (1,18A,51i) 61.18% Miscellaneous Revenue 0 150 150 150 #DIV10! Total Recurring Revenues 4,902,600 393,2fi7 3,470,fi05 (1,B32,195) 62.63% Ex�oenditures Wages 1 Benefits/Payroll Texes 522,142 37,696 419,470 102,672 B0.34% Supplies 72,200 10,492 428,714 (35fi,514} 593.79% Serolces&C�arges 3,310,321 54,145 2,197,776 1,112,543 68.39% Intergovernmental Payments 847,000 24,78fi 435,519 411,461 51.42% Interfund Transfers-out-#001 39,600 3,300 29,700 9,900 75.00% InterFund Transfers-out-#103(MVF77 0 0 0 0 #dlV/Os InterFund TransFers-out-#501 (plow replsce.) 100,000 6,333 75,000 25,000 75.00% InterFund Transfers 4 0 0 0 #DIVIOf Streets fV�isc.projects 0 0 0 0 #dIV10! Total Recurring Expenditures 4,691,263 13B,714 3,5B6,181 1,305,082 73.32% Recurring Revenues Over(Under) Recurring Expenditures 11,537 254,553 (515,575) (527,1i2) NONRECURRING ACTiVITY Revenues Granis 0 5,504 156,326 156,326 #�IVI01 Utiliiy Taxes 0 0 0 0 #DIVI01 Intertund Transfers in-#001 0 0 0 0 #DIVIO! Inlertund Transfe�s in-#i22 0 0 0 0 #�IVlO! Intertund Transfers in-#302 0 2,212 2,358 2,35B #DIVI01 Intertund Transfers in-#E402 0 0 0 0 #�IVI01 Miscellaneous 0 0 (8,821) (8,621) #�IVl01 To1al Nonrecurnng Re�enues 0 7,715 149,863 149,8fi3 #�IVl01 �xpenditures BridgelStreet A+lainienance 0 0 1,402 (1,402) #DIVI01 InterFund Transfers-out-#303(Fvergreen Rd) 500,000 453,643 442,638 57,362 88.53% Grant financed capital 0 4,746 16,456 (16,456) #�IV14! CapitalOutlay 40,000 (400) (400} 40,400 -1.00% Snow�low purchase(6udgeted in 2oio delivared i� 0 0 0 0 #DIVIO! Total Nonrecurring Expendifures 540,000 456,189 460,096 79,904 85.20% �lonrecurring Re�enues Over(Under) Nonrecurring Expenditures (540,000� (450,474} {310,233) 229,767 �xcess(Deficit)of Toial Revenues Over(Under)Total Expendiiures (528,463j , (195,921). (A25,609] (297,346) Beginning fund balance 2,489,734 2,489,73d Ending(und balance 1,961,271 1,663,925 Page 6 P:1FlnancelFor City CouncillCouncil Monthly Reports1201212012 03 30 report CITY OF SPOKAN� VALL�Y,WA sudget Year Budget to Actual Comparison of Revenues and Expenditures �la sed= 75.0% For fhe Nine-Month Period�nded Septem6er 30,2012 2012 Ackual Actual thru Budget %of Sudget September Ssp.30 Remaining Budget SPECIA�REVENU�FUNDS-continued 982-Arterlal Street�und Revenues Investment Interest 0 0 0 0 #DIVIO! Tofal revenues 0 0 0 0 #DIVIO! Expenditures IF Transfers-303 0 207,447 207,447 {207,447) #D]VIO! Miscellaneous 0 0 0 0 #DIVIO! Total expenditures 0 207,447 207,447 {207,447) #DIVIO! Revenues over(under)expendifures 0 {207,447) (207,447) 207,447 Seginning fund balance 207,447 207,447 Ending fund balance 207,447 0 #'103-PATHS&TRAI�S Revenues Mofor Vehicfe Fuel{Gas)Tax 8,000 0 0 (8,000) 0.00% Inter�und Transfer-in#�01 {MVFT) 0 0 0 0 #DIVI01 fnvesiment Interest 0 5 45 45 #�IVI01 Tofal revenues 8,000 5 45 (7,355) 0.57% Exaenditures IF Transfer for TrailslPaths Cap Prj 0 0 0 0 #�IV101 Miscelianeous 0 0 0 0 #DIVI01 CapiielOuilay 0 0 0 0 #DIVI01 Total expendiiures 0 0 0 0 #DIVI01 Revenues over(under)expendiiures 8,000 5 45 (7,955) Beginning fund balance 56,084 56,084 Ending fund balance 64,084 56,129 #905-HOTE�!MOTE�TAX FUNQ Re�enues HoteVMotel T2x 430,000 57,228 312,273 (117,727) 72.62% Invesfinent Interest 700 37 375 (325) 53.58% Total revenues 430,700 57,268 312,648 (t�8,052) 72.59% Expendltures Interfund Transfers-#OOi 30,000 0 0 30,000 0.00% Tourism Prornotion 400,700 77,934 307,047 93,653 76.63% Tolal expenditures 430,700 77,934 307,047 123,653 71.29% Revenues over(under)expenditures 0 (20,668) 5,602 (24�,705� Beginning fund balance 257,932 257,932 Ending fund balance 257,932 263,534 Page 7 P:1FinancelFor City CouncillCouncfl fulonthly Reports1201212012 09 30 report CETY OF SPOKANE VALLEY,WA , Budget Year Budget to Actual Camparison of Revenues and Expenditures Elapsed= 75.0% For the Nine-Month Period Ended September 3a,2092 2012 Acfual Actual thru Budget %of Budget Sepfember Sep.30 Remaining Budget SPECIAL REVENUE FUNDS-continued #12a-C�NTER PLACE OPERATING RESERVE FUND Revenues Investmentlnteresi 700 46 39B (302) 56.80% Interfund Transfer 0 0 0 0 #DIVIO! Totalrevenues 700 46 39B 302) 56.80% Ex�enditures Operatians 0 0 0 0 #DIVIO! Total expenditures 0 0 0 0 #DIVIO! Revenues over(under)expenditures 700 4fi 398 (302) Beginning fund balance 350,787 350,787 Ending fund balance 351,487 351,185 #129 -SERVICE LEVEC.STA8ILIZATION RESERVE FUND Revenues Investment lnterest 10,000 717 6,178 (3,822) 61.78% Interfund Transfer 0 0 0 0 #DIV/O! Totalrevenues 10,000 717 6,178 (3,822) 61.78% Expenditures Operations 0 0 0 0 #DIV/0� Total expenditures 0 0 0 0 #DIVIO! Revenues over{under)expenditures 10,000 717 6,17B (3,822) Beginning fund balance 5,432,426 5,432,428 Ending fund balance 5,442,428 5,438,606 #122-WINTER WFATWER RESERVE FUND Revenues Investmentlnterest 700 70 599 (101) 85.61% Interfund Transfer 0 0 0 0 #DIVI01 Subtotal revenues 700 70 599 (101) 85.61% Expenditures Reserve for Winker Weather 0 0 0 0 #DIV/O! Toial expenditures 0 0 0 0 #DIVIO! Revenues over(under)expenditures 700 70 599 (101) Beginning fund balance 502,005 502,a05 Ending(und balance 502,705 502,804 #123-CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest 2,000 165 1,425 (575) 71.23% Inierfund Transfer-#001 397,OOa 33,083 297,750 (99,250) 75.00% Total revenues 399,OOa 33,249 299,175 (99,825 74.98% Expenditures CapitalOutlay a 0 0 0 #DIVI01 Total expenditures 0 0 0 0 #DIWO! Revenues over(under)expenditures 399,000 33,249 299,175 (99,825) 8eginning fund balance 2,004,848 2,004,B48 Ending fund balance 2,403,848 2,304,023 Page 8 P:1FinancelFor City CouncillCouncll Monthly Reporls120121201 2 09 30 reporl CITY OF SPOKANE VALL�Y,WA Budget Year Budget to Actua[Comparlso�of Ftevenues arod Experoditures Ela sed= 75.4°/0 For the Nine-lNo�tF�Period E�ded Sepkemper 30,2092 2092 Actual Actual thru Budget %of Budget Sepiember Sep.30 Remaining Bud et DEBT SERVICE FUNDS #244-DEBT SERVICE FUND Revenues Spokane Public Facilities Distnct 432,320 0 951,160 (281,160) 34.96% InterFund Transfer-in-#301 92,652 0 18,826 (73,826) 20.32% InterFund Transfer-in-#302 92,651 0 18,826 (73,825) 20.32% Totalrevenues 617,623 0 �88,811 (428,812) 30.57% Expanditures Debt Service Paymenis-CenterPlace 432,320 0 1�i5,0&0 317,260 2&.61% Debt Service Paymenis-Ftoads 185,303 0 22,209 1&3,094 91.99% Total expenditures 617,623 0 137,269 480,354 22.23% Revenues over{under)expenditures 0 0 51,542 {909,165) Beginning fund balance 0 0 Ending fund balance 0 51,542 Page 9 P:1FinancelFor City CouncillCouncil iNonthly Reports1201212012 09 30 report CITY OF SPOKANE VALLEY, WA 8udget Year Budget to Actual Comparison of Revenues and Expenditures Ela sed� 75.a% For lhe fVine-Month Period�nded September 30,2012 2012 Actual Actual thru Budget %of Budget Sepiember Sep.30 Remalning Budget CAPITAL PROJECTS FUMDS #30'f -CAPITAL PROJ�CTS FUND Revenues RE�T 1 -Taxes 475,400 53,259 355,906 (1�9,094) 74.93% Invesfinent Inierest 400 91 782 382 195.60% Interfund Trans(er-in-#303 0 0 0 0 #DIVIO! Total revenues 475,400 53,350 356,689 (118,711) 75.03% Expenditures InterfundTransfer-out-#204 92,652 0 18,826 73,826 20.32% InterfundTransfer-out-#303 363,627 2,376 219,210 1a4,417 60.28% Total expendit�res 456,279 2,376 238,036 218,243 52.17% Revenues over(under)expenditures 19,i21 -50,974 �18,&53 (336,954) Beginning fund balance 772,072 772,072 Ending fund balance 791,193 890,725 #302 SPECIAL CAPITAL PROJECTS FUND Revenues REET 2-Taxes 475,000 53,259 349,403 (125,997) 73.47°/a Inveslmenllnterest 2,000 339 1,196 (804) 59.78% Interfund Transfer-in-#307 0 0 4,393 4,393 #DIVIO! Total revenues 477,000 53,397 354,592 (122,408) 74.34% Expendit�res Interfund Transfer-out-#101 0 2,2y2 2,358 (2,358) #DIV10! Interfund TransFer-out-#244 92,651 0 18,826 73,825 20.32°/a InterfundTransfer-out-#303 1,448,059 208,341 531,483 91&,57& 3&.70% Interfund Transfer-oui-#307 0 0 4 0 #D]V101 Interfund TransFer-out-#348 0 0 0 0 #D1V/02 Total expenditures 1,544,710 210,553 552,667 988,043 35.87% Revenues over(�nder)expenditures (1,063,710) (157,156) {198,075) (4,110,452) 8eginning fund balance 1,634,303 1,630,303 Ending fund bafance 56&,593 1,432,228 Page 10 P:1FinancelFor City CouncillCouncil Monlhly Reports1201212412 09 30 report CITY OF SPOKAN�VALLEY, WA Budget Year Budget to Actua[Comparisan of Revenues and Expendltures Ela sed= 75.0% For the Nine-�Nonth Perlod Ended September 30,2012 2012 Actual Acfual thru Budget %of Budget September Sep.30 Remaining Budget CAPITAE.PROJ�CTS FUNDS-confinued #303 STREET CAPITAL PROJ�CTS FUND Revenues GraniProceeds 7,828,116 1,511,317 2,729,962 (5,098,156) 34.67% DeveloperContributlon 275,400 760,302 760,102 485,142 276.40% Miscellaneous 0 i50 1,650 1,650 #DIVIO! InterFund Transfer-in-#001 89,400 13,935 64,750 (24,250) 72.75% fnterFund 7ransfer-'sn-#10� 0 453,843 442,638 442,638 #D]VIO! InterFund Tiansfer-in-#102 0 207,447 207,447 207,447 #D]VIO! InterFund TransFer-in-#30i 363,627 2,376 219,210 (144,417) 60.28% InterFund Transfer-in-#302 1,448,059 20B,341 531,463 (916,576) 36.70% InterFund Transfer-in-#311 B1�,OdO (17,287) 271,953 (539,047) 33,53% InterFund Transfer-in-#401 4 0 0 4 #D�VIO! InterFund Transfer-in d 0 0 d #D1V10! Total revenues 10,814,804 3,140,225 5,229,195 (5,565,609) 4B.35% Expenditures 005 PineslMansfield,Wilbur Rd.to Pines 463,312 253 10,395 452,917 2.24% O60 Argonne Rd Corridor Upgrade SRTC 06-31 802,792 4,2d0 103,455 699,337 12.89°/a 061 Pines(SR27)ITS Imporvement SRTC 06-26 f,766,201 54,601 17Q754 1,595,451 9.67% 063 Broadway Ave Safety ProJect-Plnes 0 4 1,747 (1,747) #DIVI01 065 Sprague/Sulllvan 0 4 {7,240) 7,240 #DIVIO! 069 Park Road Reconstrucifon#2 0 4 1,019 (1,019) #DIVI01 106 West Ponderos STEP 0 19d 190 {190) #DIVI01 1�2 IndianaAvenue�xiension 0 0 11,024 (11,024) #DIV/O! 1'i3 IndianalSullivan PCC Intersection 0 (763) 1,277 (1,277) #DIVI01 1�5 Sprague Ave Resurfacing-Evergreen to Sullivan 1,582,000 1,044,824 2,531,277 (949,277} 160.00% 123 Mission Ave-Flora to Barker 300,000 0 109 299,891 4.04% 141 Sullivan&Euclid PCC 26,289 0 6,735 19,554 25.62°/o 142 8roadway @ ArgonnelMullan 13B,150 0 965 137,185 d.70% 145 Spokane Valley-Millwood 7rail 447,000 0 3,6B6 443,314 d.B2% 146 24ih Ave Sidewalk-Adams to Sullivan 278,520 6,970 40,166 238,334 14.43% 146 Greenacres Trail-Design 60,000 0 2,816 57,185 4.69% 149 Sldewa3k Infill 398,250 6,630 91,537 306,713 22.9B% 151 GreenHavenSTEP 0 0 1,160 (1,160) #DiV10! 154 Sidewalk&Tansii Sto�Accessibllity 1 B2,290 1,500 3d,7B6 151,504 16.89% 155 Sullivan Rd W 8ridge Replacement 600,000 652 434,266 169,734 71.71% 156 Mansiield Ave.Connection 738,000 6B7 4,309 733,691 0,56% 157 Temporary Sullivan Bridge Repairs 200,000 0 192,008 7,992 96.00% S59 University Rd 11-90 Overpass Study 284,000 0 751 283,249 0.26% 160 �vergreen Rd Pres. 16ih-32nd 959,000 8T1,750 1,559,k54 (600,454) 162.61% �368 Wellesley Ave Sidewalk&Adams Rd Sidewalk 0 287 1,211 (1,211) #�IV/01 171 S�rague Ave ADA Curo Ramp Pro)ect 0 150 310 {310) #�IV/01 Contingency 1,500,000 0 0 1,500,000 0.00% Total expendiiures 10,725,B04 1,894,331 5,190,183 5,535,621 48.39% Revenuesover(under)ex�endiiures 89,000 1,245,894 39,012 (f1,121,230) 8eginning fund balance 73,646 73,646 Ending fund balance 162,646 192,658 Page'i 1 P:IFinancelFor City CouncillCouncil hlfonthly Reports1207212012 09 30 report CITY OF SPOKANE VALLEY,WA eudget Year Budget to Actual Comparison of Revenues and Expenditures �la sed= �s.o% For the Nine-Month Per+od Ended September 30,2012 2012 Acival Actual thru Budget %of Budget September Sep. 30 Remalning Budget CAPITA�PROJECTS FUNDS-contlnued #304•MIRABEAU PROJHCTS FUND Revenues 01her iNiscellaneous Revenue 0 0 0 0 #�IV101 Investment Interest 0 4 32 32 #DIV10! Total revenues 0 4 32 32 #DIVIO! Expenditures CapitalOutlays 0 0 0 0 #D]VIO! Transters 0 0 0 0 #D1V10! Total expenditures 0 0 0 0 #DIV/O! Revenues over(under)expenditures 0 4 32 32 Beginning fund balance 44,347 44,347 Ending fund balance 44,347 44,379 #307-CAPITAL GRANTS FUND Revenues Grant Proceeds 0 0 182,332 T82,332 #DIVlO! hlfiscella�eous 0 0 0 0 #DIVIO! fnferfund Transfer-In-#342 4 0 0 0 #DIV10! Interfund Tra�sfer-in 0 0 0 0 #DIV/01 Tofal revenues 4 0 182,332 182,332 #DIVlO! Expenditures 068 Broadway-194 to Park Road(Trans to#302) 0 0 4,393 (4,393) #DIV101 088 Broadway-Moore to Flora 0 0 4,469 (4,469) #DIVlO! Total expenditures 0 0 8,862 (8,862) #D]VIO! Revenues over(under)expenditures 0 0 173,470 191,194 Beginning fund balance 147 147 Ending fund balance 147 173,617 Page 12 P:1FinancelFor City CouncillCouncil Monihly Reports1201212012 09 30 report CITY OF SPOKANE VA[.LEY,WA Budget Ysar Budget to Actual Comparison of Re�enues and Expenditures Ela sed= 75.0% For the Nine-Month Perlod Ended September 30,2012 2012 Actual Actual thru Budgef %of Budget Septernber Sep. 30 Remaining Budget CAPITAL PROJ�CTS FUNDS -continued #308-BARKER BRIDGE FUND Re�enues Grant Proceeds 0 0 0 0 #D]VIO! De�eloper Contribution 0 0 0 0 #D1Vl01 InterFund Transfer-in-#302 0 0 0 0 #DIVI01 Total revenues 0 0 0 0 #DIVIO! �xpendiiures #DIV101 8ridge fieconstruction 0 0 0 0 #DIVIO! Total expendliures 0 0 0 0 #D1V10! Revenues o�er{under)expenditures 0 0 0 0 8eginning fund balance 4 0 Ending fund balance 0 0 #309-PARKS CAPITAL PROJECTS FUNp Revenues Gran1 Proceeds 0 0 0 0 #DIVIO! InterFund Transfer-in-#401 500,004 6,333 75,000 (25,000) 75.00% Investrnent Inisrest 0 64 583 583 #DIVI01 Total re�enues �00,004 6,397 75,583 (24,417) 75.58% Expenditures 076 Valley Mission Park 0 0 0 0 #DIVIO! 079 Greenacres Park 0 0 10,567 (10,567) #DIVIOf OB6 Disco�ery(Universal) Park 0 0 0 0 #DIVIO! 144 7errace�ew Park Shelter 0 0 0 4 #DIVI01 165 7errace View Park Play Equiprneni 120,000 195 6,923 313,078 5.77% 172 CenterPlace Sou1h tandsscape Developmeni 0 94 94 (94) #DIVI01 Contingency 50,000 0 0 50,000 0.00% Tofal expendiiures 170,000 289 17,584 152,416 10.34% Revenues over(under)expenditures {70,000) 8,108 58,000 (176,833} Beginning fund balance 411,151 411,15� Ending fund balance 341,151 469,�59 Page 13 P:1FinancelFor City CounciRCouncil h/�onthly Reports1201212012 09 30 reporf C1�Y OF SPOKANF VALLEY,WA Budget Year Budget to Actual Comparison of Revenues and Expendltures Ela sed= 75.0% For the Nine-Month perlod Ended Sepfember 30,2012 2012 Ackual Aclual lhru Budget %oF Budget 5eptember 5ep. 30 Remaining Budgei CAp1TAL PROJECTS FUNDS-contin�ed #310-CIV1C FACILITiES CAPITAL pROJECTS FUND Revenues Inierfund Transfers 0 0 0 0 #DIVIO! Investment Interest 6,000 529 4,606 (1,394) 76.77% Totalrevenues 6,000 529 4,606 (1,394) 76.77% Expenditures Interfund Transfers-oui-#001 0 0 0 0 #DlVIO! 164 Capital-West Gafeway at Thierman 120,000 8,991 14,573 105,427 12.14% Balfour Park Purchase 0 0 28,291 (28,29�) #DiV101 Wesf Gafeway at Thierman 0 0 0 0 #DlVIO! Facilities 0 0 0 0 #DIVI01 Total expenditures 120,000 8,991 42,865 77,135 35.72% Revenues over(under)expenditures (f�4,000) (8,462) (38,259) (78,529) Beglnning fund balance 3,856,624 3,856,624 Ending fund balance 3,742,624 3,818,365 #311 -STREET CAPITAL IMPROVEIVIENTS 20'19+ Revenues iNiscellaneous 0 0 300 300 #DIVIO! Interfund Transfers in-#001 poc%�g2smm) 0 0 0 0 #DIVlO! Investment Inferest 2,200 0 0 (2,200) 0.00% Total revenues 2,200 0 300 (1,900) 13.64% Expenditures Facililies 0 0 0 0 #DIV/O! 2042 5treet Preservation 0 23,084 301,491 (301,491) #DIV101 InterFund Transfers-out-#303-5ullivan 200,000 0 192,008 7,992 96.00% InterfundTransfers-out-#303-�vergreen 111,000 (17,287) 79,945 3�,055 72.02% Tokal expenditures 311,400 5,797 573,444 (262,444) 184.39% Revenues over{under)expenditures (308,800) (5,797) (573,144) 260,544 Beginn'sng fund balance 1,084,681 1,084,681 Ending fund balance 775,881 511,537 Page 14 P:1�inancelFor City CouncillCouncll Monthly Reporfs1201212012 09 30 report C1TY OF SPOKA�VE VALLEY,WA eudget Year Budget to Actual Comparlson of Revenues and Expenditures Ela sed= 75.0% For the Nlne•Month Perlod �nded September 30,2012 20i2 Acival Actual ihru Budget %of Budget September Sep.30 Remaining Budget ENTERPRISE FUN�S #402-STORNEWATER FUN� RECURRING ACTIVITY Revenues Stormwater Manegement Fees 1,750,000 15,333 1,023,955 (72&,045) 58.51% Investment Interesi 5,000 205 1,786 (3,235) 35,31% Miscellaneous 0 0 57 57 �IDIVI01 Tofal Recurring Revenues 1,755,000 15,538 1,025,777 (729,223) 58.45% Expenditures Wages/Benefifs/Payroll Taxes 438,694 28,379 279,915 158,699 63.82% Supplies 32,5A0 324 90,368 22,172 31.86% Services&Charges 1,244,287 100,974 667,251 577,03& 53.83% Intergovernmental Paymenis 23,400 0 24,428 (1,42&) 10&.20% InierfundTransfers-out-#001 15,d00 1,250 �1,250 3,750 75.00% InterfundTransfers-out-#502 0 131 �,175 (1,175) #DfV/0! Total Recurring Expenditures i,753,441 131,657 994,385 753,058 5$.71% Recurring Revenues Over(Under} Recurring Expenditures 1,559 {i16,120) 31,392 29,833 NONRECURRING ACTIVITY Revenues Grant Proceeds 153,687 0 64,088 (83,581) 41.70% [nterFund Transfers-In-#101 (shop facil7ty) 0 0 d 0 #DIVI01 Total Nonrecurring Revenues 953,6&7 0 64,086 (83,581) 41.70% �xpenditures Interfund Transfers-out 0 0 0 0 #DIVI01 Contracted mainienance 0 0 0 0 #DIV101 Div.d55 NPDES-Phase fl program dev, 0 4 0 0 #DIVIO! Capital-various projecfs 400,000 5S3 19,784 380,217 4.95% Shop Facility 0 0 0 0 #DIV10! Interfund Transfers-out-#�01 0 0 0 0 #D1V10! Toial Nonrecurring Expenditures 400,d00 593 19,784 384,217 4.95% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (246,333) (593) 44,302 290,835 �xcess(peficit)ofTotal Revenues Over(Under)Total Expenditures (244,774) (716,713) 75,694 320,468 Beginning working capital 2,382,660 2,382,660 Ending working capiial 2,137,888 2,�15g,354 Page 15 P:1FinancelFor City CouncillCouncil Monthly Reporls1201212012 09 30 reporl CITY OF SPOKANE VALLEY,WA Budge!Year Budget to Acfual Comparlson of Re�enues and Expenditures �la sed= �s.a% For the Nine-1Nonth Period Ended 5eptember 30,2012 2412 Actual Actual thru Budget %of Budget 5epfember 5ep. 30 Remaining Budgei ENTERPRISE FUN�S-conti�ued k403-AQUIFER PROTECTiON AREA Revenues 5pakane Couniy 500,000 0 273,341 (226,659) 54.67% Invesimeni Interesi 2,500 0 0 (2,500) 0.04% Total revenues 502,500 0 273,341 (229,159) 54.44% Expenditures Facflities 630,000 39,036 132,387 497,613 21.41% Totalexpendiiures 630,000 39,036 132,387 497,613 21.41% Revenues vver(under)expenditures (i27,500) (39,036) 140,954 (726,772) Beglnning working capital 417,326 4t7,326 Encfing workl�g capikal 289,826 558,280 Page 16 P:1FinancelFor City CauncillCouncil Monthly Reports1201212012 09 30 repart CITY OF SPOKANE VALLEY,WA Budget Year Budget to AcEua1 Comparison of Revenues and Expenditures Ela 5ed= 75.D% For the Nine•Month Perlod�nded September 30,20i2 2012 Actual Acival ihru Budget %of Budget September Sep. 30 Remaining Budgek INTERNAL S�RVICE FUNDS #501 �ERBR F'UND Revenues Interfund Transfer-in-#001 0 f,612 14,508 14,508 #DIVIO! Interfund Transfer-in-#101 (p�ow replace.) 100,000 8,333 75,000 (25,000) 75.00% Investment Interesi 0 121 1,005 1,005 #D�VIO! Tatalrevenues 100,000 10,066 90,513 (9,487) 90.51% Exuendifures Computer replacement lease 0 0 0 0 #DkV10! SoftwarelHardware replacement 0 0 0 0 #D{V/O! Vehicle Replacemenl 0 0 0 0 #DIVIO! CapitalOuilay 0 0 0 0 #DIV/O! Total expendiiures 0 0 0 0 #DIV/O! Revenues o�er{under)expenditures 100,000 10,066 90,513 (9,487) Beginning working capital 932,335 932,335 Ending working capilal 1,032,335 1,022,848 #502-R1SK MANAGEMENT�UND Revenues Investmant interest 0 1 6 6 #DIVI01 Inkerfund Transfer-#001 3'f 9,000 26,583 239,250 (79,750) 75.00°/a Total revenues 3t9,000 26,584 239,256 (79,744) 75.00°/a Exnenditures Services&Charges 319,000 0 255,546 63,454 80.11% Total expenditures 319,000 0 255,546 63,454 80.11% Re�enues over(under)expenditures 0 26,584 (16,290) (143,197) Beginning warking capital 30,590 30,590 Ending working capital 30,590 14,300 Page 17 P;1FinancelF'or Ciiy CouncillCouncil Monlhly Reports1201 21201 2 09 30 repor! CITY O� SPOKANE VALLEY,WA 1 012 312 0 1 2 ]nrrestment Report For the Month of September 2012 Tofal L.GIP� BB CD 2 BB CD 3 Invastments Beginning $ 43,455,251.17 $ 3,031,631.91 $ 2,000,000,00 $ 48,486,883,08 Deposifs 2,044,865.29 a.ao O.QO 2,Q44,865.29 Withdrawls (5,000,000.00} 0.00 0.00 (5,000,000.00) Intarest 6,300.38 0.00 0.00 6,300.38 Ending $ 40,506,�416.8�4 $ 3,031,631,91 $ 2,000,000.00 $ 45,538,0�38.75 ma tures: 6/2 8/2013 11l4/2012 rafe: 0,65% 0.35% Earnin s Balance Current Period Year to date Bud et 001 General Fund � 27,681,�428.06 $ 3,829.86 $ 55,253.62 $ 1�45,000.00 101 Streek Fund 2,008,830,52 277.93 2,936,08 5,000,00 103 Trails & Paths 37,895.50 5.24 45.20 0.00 1Q5 HotellMotel 265,401.37 36.72 375.Q6 700.00 120 CenterPlace Operating Reserve 333,356,02 46.12 397.61 70Q.00 121 Service Le�el Stabilization Reserve 5,179,817.84 716,65 6,178.16 10,000.00 122 Winter Weather Reserve 502,434.52 69.51 599.27 700.00 123 Civic Facilities Replacement 1,19�,355.77 165.24 1,42�4.56 2,OQ0.00 301 Capital Projects 658,394.66 91.09 782.�1 4Q0.00 302 Special Capital Projects 1,002,359.10 138.68 1,195,56 2,040.00 3Q3 Street Capital Projects Fund 0.00 0.00 0.00 0.00 304 Mirabeau Poinf Project 26,458.22 3.66 31,56 Q.00 307 Capital Grants Fund Q.OQ 0.00 Q.OQ 0.00 309 Parks Capital Project 463,6�43.26 64.15 583.11 0.00 310 Civic Buildings Capitaf Projects 3,824,613.87 529.15 �4,605.93 6,000.00 311 Street Capikal lmprovements 2011+ O.QO 0.00 0.00 2,240.00 4Q2 Skormwater Management 1,48Q,211.91 204.79 1,765.50 5,000.00 �403 Aquifer Protection Fund 0.00 0.00 0.00 2,500.Q0 501 Equipment Rental & Replacement 873,758.41 120.89 �,004.70 O.QO 502 Risk Management 5,Q89.72 0,70 6.07 O.OQ $ �5,538,048.75 $ 6,300,38 $ 77,�84.40 $ 182,200.OQ �Local Government Investment Pool Page 18 P:IFinancelFor Ciry CouncillCouncil Nfonthly Reporis1201212012 09 3�repori CITY OF SPOKANE VALLEY,WA 1 0/2 312 0 1 2 Sales Tax Recelpts For the Month of Sepkember 20'f 2 Month Difference Received 2d11 2012 $ % February 1,658,132.70 1,792,084.16 133,951.46 8.08% March 1,130,948.29 1,'�45,747.45 14,799,'�6 1.31% April 1,149,418.90 1,208,053,80 58,634.90 5.10% May 1,451,954.28 1,440,245.01 (11,709.27) (0.81%) June 1,345,333.29 1,325,266.87 (20,066.42) ('f.49%) July 1,415,961.55 1,458,841.23 42,879,68 3.03% August 1,520,766.09 1,482,908,83 (37,857.26) (2.49%) 5eptember 1,448,728.86 1,470,215.17 21,486.31 1.48% 11,121,243.96 11,323,362.52 202,118.56 1.82% October 1,464,653,60 0.00 November 1,463,313.06 0.00 December 1,381,684.76 0,00 January 1,410,552.03 0.00 16,841,447.41 11,323,362.52 Sales tax receipts reporfed�ere reflect remitkances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate far retail sales transacted within the boundaries af the Ciry of 5pokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington 5tate Department of Revenue who then remits the taxes back ko the various agencies that have imposed the tax. The allocation of the total 8.7%tax rate to the agencies is as follows: - 5tate of Washington 6.50% - City of 5pokane Valley 0.85% - - 5pokane County 0.15% - 5pokane Public Facilities District 0.10% "� - Crminial Justice 0.10% ' - Public 5afety 0.�0% ' ! 2,20% local tax - JuveniEe Jail 0.10% ` - Mental Nealth 0.10% ' - Law Enforcement Communications 0.10% * - Spolcane Transit Authority 0.60% '_ 8.70% * lndica�es voter approved sales faxes In addition to the .85% reported above that f�e Ciry receives,we alsa receive a portion of the Criminal Justice and Public 5afety sales taxes. The distribution of those kaxes is computed as follows; Criminal Justice: The tax is assessed county-wide and of khe total collected, the 5tate distributes 10% of the receipts to 5pokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Pubkic 5afetv: The tax is assessed county-wide and of the kotal collected, the State distributes 60%of khe receipts to 5pokane County, wikh the remainder allocated on a per capita basis to the cities wit�in the Counry. Page 19 0 N � � W N o 0 0 0 0 0 �o o a 0 O 0�0 � eN- � O M � N 00 V N o 06 � i!'3 � � C 1 N � N � N � �.�. ... O � CV � � N r rn�a0 a0 a0 (D Q � C� N 6] ln f� f� N r O CV y3�Qi r(D N N O O V N � i!7 `-'r V (h N e-� .__. ._. N I� 6� Ir1 N (O CO 00 N O O O O N O a0 o Y t �0 � 00 00 M N SD f� O f� ln I!'S O V CO � N �- — � � 3 00 M f� CO m Q� f� �D 6? 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N f0 DO r � N N M M y� � N O O O O N � DO V l[7 (`7 r (p O lt] O lt] O O o O O O O O M r � I+ (O N r �CS M o0 O r h � a7 � I 'C = t 1 O O O O f� N O � � DO O �f7 N O f� m � V �N a} � = O N *' DO I+ � r (4 � N � O �f7 � N M � � �� } O lf� ln�CS � l�7 f� � O DO r O DO f0 � M u7 O I � L L N r N DO � f� O (4 M DO f� O7 r (,) +� +� r M M � M M N N N � f0 � O �� a o � a�Oi �,^ m Q7 N •7 y Gf 'O Q�1 N O W � � � CO � Qy — N I � � a. � � SO r] U .__ ._ W N y � �7 � 7 y � f_' N ro � � 7 � � Sp � C.1 3 O 3 +7 p d � � � 'y L V � � � � j ~ j� � O O O O O Oo O O � O �O y 9 N N D � � 7 O �O �L � L � O O O O O O 0 O O � �'� �' � d � � U v ° m� � U ° 67 � 67 � o 0 0 0 0 0 0 m m s in m v .Q E E �y rn� ro �a a � m � � ,n o o �rr o �n } m � � � � •c �+� a, � o n ° � °� o� � `� �n � � o ° o ° ro c� m `r`� rv .� .� ~ 0 � �a as � n � �3 � U w � o v F. cn t'i o m o _°, o � o � _ V SQ � LL � Q �-» ¢ (nOZO Q E- o 0 o V ' � N o o� 0 1 0 0 0 o p� a o � ?.°• N Cj � a0 � �+j CO � O a N T N � N � U"1 N � � N � v O � N � f0 r fD fD o0 r O u'1 � O O � � �7 h CD O�N �'1 M N M f0 f0 �D Q1 M � Q1 CV �� Q1 M �D � M� � r � N r e} N � �7 �D r � N � m Q7 O O O O O O O O o � t � u7 fD r O N CO � C'1 O O O O [�1 O � (O Yn t � c� ao v oi r� v co a� r� co 0 0 0 o co o ri � � v a, = � 2 � u� r c� �n c� r v c� c� o � w �v so � � � � f0 c `0 � � oc� .- �r�rrno�n ao aoo 2 � r 2 a � � � LL N f0 f0� (O Q a CO � 1�O N � 17 R i: R' ■ � �7 r a0 O N O O � T l['1 �7 � Y Y � r (D CO m N a f000000 'df0 O C'IMM01 a00a0 0 � a o 1 �D M M M �D f"1 O � N � N O� N f'�O M � °�.� m O �r $M �'1 Q7 m N h � f0 �D f� �1 O�] � �D N ' N p r � a0 a0 Q� t� N h O� � �h M CO CO �7 f0 � �7 O C'1 O N O N r a0 1+ o N (� f0 �[] � �t m Ol O a0 M �f) a0 O a0 � N f0 C1 � N N a0 N N W fD c0 h fD u'7 O u'7 � r CO Q1 a0 � ao rn aovr rn or� erv vov o � o 0 O f0 � � �17 N � N '�h r � N M � O � f0 � � p r � r O O O G '- N M � r O G O � op N � r � N O O � a0 01 M � M N� �7 O�1] � m � u ,..i p � N N � f0 h (O O a0 � O a0 V O � N � a0 fD yp�i ry N � CO�Q1 u7 O N a0 �)N N G � O� 1 4'1 � CO �O O a0 r � h a0 h CO � 1`N Y I'�I.. 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C 19 f0 � N � � E �y Qf— � � A � f9 7 � « � C � � 'C T C 7+� a � � O O 7 '7 :6 N U '-' O � O � IE ,� u � � �v n ro � � � m 'G o v f- m t'i o �y ° � o� s U � Q -� 1�. � ¢ � -� -� Q LnOZO Q F- = o�° o U � ��SV-FS2�Userslmcalhoun�Bonds�debt capacity C17Y OF SPOKAN�VALLEY, WA 3/22/2012 Debt Ca�aacity 2011 Assessed Value for 2012 Property 7axes 7,087,523,395 Maximum Outsfanding Remaining Debt as of Debt % Capacity 12/31/2091 Capacity Utilized Vated (U7G0) 1.00% of assessed value 70,875,234 D 70,875,234 0.00% Nonvoted (L.TGO) 1.50% of assessed value 106,312,851 7,930,000 98,382,851 7.46% Voted park 2.50% of assessed value 177,188,085 0 177,188,085 0.00% Voted utiliry 2,50% of assessed value 177,188,085 0 177,188,085 0.00% 531,564,255 7,930,000 523,634,255 1.49% i � 2003 LTGO Bonds Road & "i Period Sfreet � Ending CenterPlac� Improvemen s Total - 12/1/2004 60,000 85,0 0 145,000 12/1/2005 75,000 90,0��0 165,000 12/1/2006 85,000 90,00 175,000 Bonds 12/1/2007 90,000 95,00 185,000 Repaid _ : 12/1/2008 95,000 95,00 190,000 ' 12/1/2009 105,000 100,Oa� 205,000 12/1/2010 11 D,000 100,OOO�i 210,000 12/1/2011 120,000 105,OQ0�� 225,000 ' 740,000 760,000' 1,500,000 12/1/2012 130,000 110,000 240,000 12/1/2013 140,000 115,000 �� 255,000 12/1/2014 150,000 120,000 �i 270,000 12/1/2015 160,000 125,000 i 285,000 12/1/2016 170,000 130,000 �� 300,000 12/1/2017 180,000 135,000 � 315,000 12/1/2018 220,000 140,000 �� 360,000 12/1/2019 250,000 145,000 i 395,000 12/1/2020 290,000 150,000 �i 440,000 12/1/2021 325,000 160,000 � 485,000 Bonds 12/1/2022 360,000 165,000 525,000 Remaining _ 12/1/2023 405,000 175,000 �I 580,000 12/1/2024 450,000 0 �� 450,000 12/1/2025 490,000 0 �' 490,000 12/1/2026 535,000 0 � 535,000 12/1/2027 430,000 0 �� 430,000 12/1/2028 340,000 0 �i 340,000 12/1/2029 295,000 0 � 295,000 12/1/2030 280,000 0 I 280,000 12/1/2031 240,000 0 �I 240,000 12/1/2032 190,000 0 I 190,000 12/1/2033 230,000 0 230,000 i 6,260,000 1,670,000 7,930,000 7,000,000 2,430,000 9,430,000 Page 23 �`�� `okan+� all�� Operations & Administrative Services 2012 — 3rd Quarter Report Administrative Proiects: • Completed Animal Control Selection Process • Worked with Legal on Developing Future Goals for Prosecution Services • Evaluated Cost Methodology Changes for the District Court Contract • Completed Review of 2010 Settle and Adjust for County Contracts • Information and outreach on 12 Public Works projects • Marketing and branding Request for Proposal • Ten Year Anniversary Planning, Budget & Committee Coordination • Worked with Community Development to Choose Marketing Consultant • Continued to Evaluate Customer Service Response System; E-gov Human Resources: Recruiting/Employment—Existing Unfilled Positions Recruitment Filled or Recruiting Accounting Technician Filled Traffic Intern Filled Deputy City Attorney Filled Senior Plans Examiner Open Accountant/Budget Analyst Preparing Pending CD Plans Examiner- .5 FTE reor anization Elimination Pending CD Associate Planner reorganization Deputy City Manager On hold Special Projects: Ran the Biggest Loser wellness program, recruited for and hired the Deputy City Attorney, and employee compensation research for Collective Bargaining. Public Information: Key Reporting Areas ■ Media relations o Media contacts: 49 (does not include those that were subsequently referred to another Ciry resource) o Media releases: 28; Traffic Alerts 31; Calendar Requests: 2; for a total of 61 o Total media stories: 125 (does not include police stories, ads nor all television/radio/web) o Earned media stories: 43 (does not include all television/radio/web) o Media Release email distribution subscribers: 302 o Traffic Alert email distribution subscribers: 291 o Hot Topic Community ENewsletter Subscribers: 526 o Hot Topic Community Newsletter Distribution: 19,000 in Valley News Herald, Spokesman Review, and numerous Spokane Valley communiry locations OTHER: ■ Citizen contacts: 77 ■ Website Updates: 11, not including PIO-initiated or those by departments with their own posting authority ■ Areas of significant focus: o Public Works construction season projects information outreach • 24th Avenue Sidewalk Infill • Argonne Corridor Improvements • Evergreen 16th to 32nd • Park Rd Broadway to Indiana • Pines Rd Sidewalk Infill, • Sprague Reconstruction project Evergreen to Sullivan • Sprague Swale Project • University 4th to 16th • University Sprague to Main o Ten Year Anniversary plans and budget o Marketing/Branding RFQ Web Site Web Site Summary Jul Aug Sep 3''a Quarter 2012 Year to Date Unique User Sessions 13909 10846 9535 94976 Top Five Pages Viewed Employment 5281 3633 3201 44129 Parks & Rec 2987 1970 992 14790 Pools 5281 2844 285 13176 Police 1424 1713 1137 12640 Park Shelter 2365 1501 1037 10248 Top Five "Referrer"Web Sites Spokane County—employment 1027 986 876 9179 Municipal Research (MRSC) 175 150 157 2273 County Ideas 123 123 96 1054 WM NW 121 114 168 1052 Google 125 87 68 682 Central Recention: Business Registration New & Renewed �usiness Licenses lsoo �6�� 16ao 1400 — 1200 �2�6 — 1198 1000 �1st Qtr 800 i�2nd Qtr 600 3rd Qtr 400 -��—�-461 200 0 New Renew Call Volume �oo - 600 soo I noo 300 I 200 100 I ; - 0 � � � ; C❑ Council H R�al Misc Ops�Ad P& R PW � Total ��n'in ■July 246 42 13 17 171 50 18 105 662 ■Aug 253 35 7 18 184 39 9 97 642 O Sept 244 50 10 19 163 29 11 100 626 Visitor Volume � �,_ Sept, 167 , July, 141 Aug,23Z Spokane Valley C.A.R.E.S —July- 84 August- 81 September —91 (Year to Date - 828) �1 T�TALS 81 84 20 Misc 14 . 23 3 Street Sweeping p 1 1 0 Illicit ❑ischarge �� 2 Q 5 Graffiti 0 0 5 Landscaping ROW � 5 5 1 Stormwater�erosion �3 7 Sept �17 u�Aug Traffic-�arious 19 � 18 � July 10 Signs I� 1 7 6 Road �azard � 12 7 16 Anirr�al Removal � g J3 5 Potholes ';� 1 3 Weed Control � 1 0 0 20 40 60 80 100 � - F�1� � 'R :,��,�� '�` ''�,�-1 �,.� �� r� ��a�r �� y p �� M� S�o��V .`.y �. � � .i t�. � L�. V�lle g TMTR� Q�IARTER R�RC�R�' _ , _. � h� ,� __� �� .7Ul,Y��P`F�M�ER �� :�y �` � q ��.� .. .-_ -�.�t ��y.frg��'� •i .r ��', ..'y' j �5.t�'�1 gp �`F�.SNti4.��'�1 �� ;��;?�,"� a..�',F' , 6 �o �. .. p►DM�fVISTRATIOfV AfVD P►4RKS: , =}� , • • We are happy to have various projects currently underway that should be completed this Fall: o CenterPlace South Landscape Development Project—This project fncludes completing the final section of landscaping and irrigation oF our campus, and installation of two small picnic shefters that may be reserved For parties and picnics in 2013. o Terrace View Playground Replacement Project—This project consists of the removal of existing turF, playground, and surfacing, installing new playground equipment and sur�acing, irrigation work, and adding a paved accessible walkway. o Spokane Valley West Entry Sign and Landscape Improvement Project—This project consists oF an entry sign fabricated from metal and masonry, installation of electrical and water services, concrete and paver work, along with landscaping and irrigation, a We selected the Studio Cascade team to complete our Parks and Recreation Master Plan Update. As the first step in this public process, they conducted interviews with various stakeholders, e Tn preparation For the CVSD lease, our building maintenance employees have been busy remodeling two small�r classrooms into one large room to bet�er accommodate the needs of our customers. We created quite a cost savings for the city �y completing this remodel project in-house, � e We continue to be involved with the Spokane County Library District Interiocal meetings and the discussions surrounding the purchase of the 8-acre parce! adjacent to Balfour Park, s We continue to participate on the Project Sports 2012 Vision Team coordinated by the Spokane Regional Sports Commission, a Staff has been a part of ineetings with the Sullivan Bridge consultants and State Parks regarding the Sullivan Bridge project, The project will have both short– and long-term impacts on Sullivan Park, and staff is working on potent�al improvemen�s to mitigate the impacts and improve the park. '4��;. �x � -- � _, I f F.�. #5 y* � i��j��Yrl��, Discussions and coordination continue with Washington State Parks �;� �� o�,�� °� �'�'�+ ��" � m and De artment of �colo on a riverbank re air ro ect alon the � ,t-` � ''S p 9Y P P J 9 Centennial Trail. �" � j� �� ,,��"� i' - � :� t'i �, e We coordinated with a large LqS service group of hundreds of � �: ��„�� ;.,� .�" � volunteers for major projects to be � �#' ' ��. '� completed as part of a National Day of ,, , � , k :, �� , " : Service. The Valley Mission Horse Arena � i;i ; �4� � , � l : ,�,; " Q' r e s t r o o m w a s r e-r e r o o f e d a n d a i n t e d, A . � :l�. � �� .. "�`� ��p f {�� 1�� .a- � , ,_o.,�.a �F � i g �4 •t,k'� � a�,t.�� section of the Old Milwaukee Right-of-Way � i��«{-��i�,'i `�� w�.�� 'R�°_t ��3�� y�:�. �� ::�:�.a was deared b owin w ed eatin F'"�"�;�'{� '�-�� { `;�`�� >F `�'� `'� ' '��` �� •5 m , e , n, v, �� Y 9 9 � �. r�, , � y. ; ti � >; �_ f' . '�: � �.. raking, moving rocks, pruning, and picking �,�:= t ." �; ��c ��`��$ �,, ; '.,� � y.�� ,�. up trash, The cemetery at Sands Road , � '�' �� `,'��' �, '�r'� ` � `,,�� -� ,� P -�,"' ;� ,�: 3''�'� ��v�� and a portion oF CVSD property was ��"� ��-� �� ':e� �°,'6 +�;, - cleared of debris, We are very r� '"� �'_: � . '�� - -- ` .� ' ��`" ,�,�., _. . . appreciative of their dedication and '- �,t.}°�`�-��`� �� _ � cooperation in helping to make Spokane Valley a better pface to live, CEIVTERP�ACE: � ' ` ••' � � ��!•� -, '*.��,� o StafF assisted with coordinating ValleyFest events held at CenterPlace. , t' , , , 7his year there were 11 events held at CenterPiace including: Not Air �,.n� ,k� �;� ''�_� � •\ r' Balloon Launch and fVighk Glow, Pancake Breakfast, �faste of the Valley �Y�`° ��:;-r� � ° "'��` (wine and food tasting), Classic Car Shaw, Great Room Patia Stage (live -- { �� music and Comedy Cup), Beer/Wine Garden, F�shing at the Falls, Downs Syndrome Step Up Walk, Babyfest, and a Planetarium. We found it very successful to have the valunteers far the various events coordlnate directiy with our CenterPlace Coordinator, which resulted in a more cohesive event. There were six hat air balloans that launched between 6;30-7:30 a.m, an Saturday morning which brought a record-breaking crowd of aver 250 people. The pancake breakfast sold out of food for the first time ever. In 2011, about 150 people purchased the breakfast; this year, it was over 400! We were pleased with the amount of citizens who participated with Valleyfest and the increasing awareness it provides af Mirabeau Point Park, CenterPlace, and all the amenities of our campus, hfew ideas are already being formulated by our stafF for next year. • The Down Syndrome Step Up Walk and Babyfes� were new additions to Valleyfest and were bo�h very successful, The Step Up Walk moved to Discovery Playground after it outgrew its former RiverView location in Coeur d'Alene. Babyfest ofFered resources and classes for parents of children and drew such a large crowd, If it returns, we will need to move it to the Great Room, • Acoustical paneis have been purchased for the Great Room to provide needed improvement of the sound and presenta�ion systems. These panels will be installed after the first of the year. We anticipate that the audio qualiry in the Great Room will be dramatically improved. • Central Valley School District (CVSD) renewed their contract w+th us for classroom/meeting raom space. The space is used for educational programming and community education consistent with its mission of providing education for citizens in its geographic boundary, • CenterPlace had a booth at the Bridal Festival held on Saturday, September 29, at the Spokane Convention Center. The event had a very good turnout, and we passed out infarmation ta aver 100 people interested in having their wedding or reception at CenterPlace, • StafF took 107 CenterPlace reservations t�is quarter for events in 2012 and 2013. We have 854 reserva�ions already boaked for 2012 which is 136 more over the same time period last year, -�he mos� signiflcant increases in reservations have been in business meetings and worship services. We now have �ve churches that meet at our facility, four of which meet regularly, 1 ; '� I ��RIF�� 5r:�., � �4��, �:.'�ya. _ _ _ .�,� _ - -�'' v,1 r „}�� ` �{ii : , `�i� `-4,• y�,: ��.�� f�r 13y�i�°��' ; . ' �:�'�a x �`� _ �'4� -1 - � �''�Y�.Ytr� P5 . � �; - ,'. �3�f� ��}��?�?�,` � ft�y"'F�.,_P�'ul Y�� , [3�M`_'G', +� �{f -s- �` � `td .. -. I � -,_� , ,r �. �+hC.«,�..��;-, �+J ..:�r,k; 3;,:P ,�,'J��`� ,1� '�I'*l �,,rr -� ,��"-�S'3w�. AY�'�" .w .wr�, �/ }" � ��' ¢ yi��x �; 'f e� - . , � �' i +� ��',y'� �.n� ;�� ' k :�s:yk.� . ��`�' � .- Y � -_ - - - . :. . � _. . , � , .. . . . . . .: r _ , :�4,� , ,-�_ , _.. �, �. � � ,�,�; -< < , r ,� �� , _ � ��.�� __ � � .�f� .�_ � . . — �._ _, - . - }� � =� � � �y-– � '� � �r� . ` � � �+°1 � ��F I �6 x� 4 �� f , �� ' j� 1 + ` 1 f + '1 6�r1 �"� . 7 .� �',' .. �i.. �i� _�� V �ij e�S �.Sf�' � `�F� 1�J F ," . �e i�t'.�',C`�� I ��[+'y �� r'M;[� ,��°?'I � - _ !�� !:� � i ti, �� — 1 .�, '�� +' � .Y�'�,'�:J�'•,1�� r � E;�� ,} � ,�� Y��, r� �'1 ' ka ��..,_ i .� �b}'�, .g �r ��' �.��' I �, �' a,�� y �„' �� x�� rT �` ,�_ rr:�' �a�� F � � 1 ..j �'� �y h �� '� }„- .. ��.y ' � �� I �'f t� ,!� �,�5 ��y,.. r I�s 't.l. �4 ��e �" F �' �� ; �,� t� � 6t 1 �' '"` s ., +��+'-� k :� �,- ';; RECREATION AND AQU►4TICS: ' �. e The two free Saturday Summer �_ Outdoor Movies continued to be a � s ��r�� success with the largest attendance yek _ witl� a total of 1,175 people attending, ,. Many people grabbed their families, ` blankets, chairs, and snacks and snagged i their s ecial s ots on tl�e rass. We �'��''�-=��- p p 9 provided the kids with activities in the park before tl�e movie start times, f`°��Il�� r"� "' -- �r�Y f e Tl�e Fall/Winter Brochure was distributed to the '-�`�`�"--`�' � �'°�`�`'� � ` 5_.�� , j� public in August. This is a great guide packed with � i ,��# � �� all kinds of information and activities designed ta :.',��, ;.� ,;1 . . ! .�- ': appeal to all ages and guaranteed to chase away tl�e , �� . �' � k�� " winter blues. -4d� `� � a Our frst annual dog swim event, � �`� , "Paws in the Pool,"was held at Valley , � Mission PooE. We had 48 dogs who � ; J#� _.,�#� �,,; were able to run, jump, play, splash, and � ,',� ` '�� -"'�'" swim at this special event. It was a �a�? . great success and a really fun 2��2 r�j'�r�� ` Terrace View Pool �,.� , � }L�� "a� ;� event to participate in or just Totais ;�, �� y� k � - ��t�� s;, simply watch! Swim �earrr �1,435,00 �r � Sw4m Lessca��s �15,810,00 o Summer Day Camp p�� Y}i�� ; �12,248.00 ' _ � , served 443 participants over � �_° � the 10-week program. The ��'a� �� 689.00 kiddos realiy enjoyed the "Tat�l V?€sits 13719 themed weeks and variety of activities. T+ot�� eve�� $30,�92.00 o The FREE Summer Park Program served 1,637 �p�2 pa�ticipants between Greenacres, Terrace View, and �ark Road Pool Totals Valley M�ssion Parks over the nine-week program. Our Swim�'eam �1,365.00 eager staff inembers led the kids in games, arts and Sw�m �.�ss��s �7,410.00 crafts, and other fun activities. Free meals were also Oper� Swirn �s,754.00 provided througl� the East Valley School District Mea� Program. Swim Pas��s �s0o.00' *Total Vi�3t� 11079 0 We experienced another successful and fun season Total Reven�ie ��18,339.00 with our swimming pools. Valle Mi§sion Pool 2��2 e Staff has been planning, coordinating, designing, and y Tatats recruiting volunteers for the 4th Annual Vailey Mission Swim Team �2,785.00 Haunted Pool, and for our Breakfast With Santa event. Swim �essons �12,540.00 � ��' �- "` �',� Open Swim �8 857.00 T. �"�� r �'x�i �.�'�� fi'�$ l� � , -- ' f �: .*+' �{ �� ;i�,'ta�`�`'"�__ �#° � " � �Yx �`a� Swim Passe§ $420.00 �f� ri�.� ' 5'� f�L�. .,1�� F ��. °I:� � ` � � j7{/ � � '��p *Total Visits 11180 �j�r�5 y'� F 1� �q� �+ .� �"1'�. 1� (1`� f�� F3'S.-�au-.. ly � ,. ;G�i ' �ti�� j ��;� r � � . � �� Total Revenue $245642.00 °; .�` �� i�� ''¢�{�.�`e/�. : . °� �-�; � i 'i �J t ��r +��.+��t' � . .•, � .' •d 1 �� .i ' 1` i�iy4.. �+K i ��' ^. �• { �9 g � A �` Tnt�l F�eveiiue �73,'f7��0�� I �,� � ..�� A! �� { _��r f.. �,�.�. t .r ,, �� } 7 �� e+k — _. __ � _:�� ;,�� ,�� SENIOR CENTER: • The Senior Center Association hosred its annual p9cnic in __��?x� ��!_�� -_ July with 75 guests in the Fireside Lounge, and everyone ' �� : r ' � � ' ioved Red Rock Ca�ering, our conrracted caterer. -�'-=�_ '�'�-�� " , � .'.,�. .� e ' The most popufar activities are Bingo and the Pool Room. ��-�. z, ' ��,,� � � Bingo has over 300 playing in a month, and th� Association � , i� ��`°� : ,� « � purchased jumbo Bingo cards far the vision impaired, which ` -, � 1��a4�`��;u:� ,.• � � .... � are a huge hit! The pool room, which has hi� 500 in � � at�endance in a mon�h, has an average ofi 22 who come in on Tuesdays. • In addition, pickleball continues to be very popular, with over 200 artending throughout each mon�h. Games are held at the HUB. 4 The Association is working in conjunction wirh the HUB and Healthy Communities to promote programs, opportunities, and to support volunteering wirh kids in Spokane Valley. e We are also partnering wirh Central Valley for Character Trait of the Month and posting it in our newsletter and informational display monitors. • The Senior Association hosted its third annual Senior �mpowerment Exposition Resource Fair at CenterPlace and drew in 32 vendors. This e�enr pro�ides the opportunity for our citizens to talk with local profiessionals for help ar�d assistance in finding valuable services in our community, and it is well attended. o Several people took advantage ofi free tune-ups ofifered by Bates Pharmacy for walkers and wheelchairs. "f here were also 19 seniors who received flu shors from a Ri�e A�d Pharmacis� who came ta the Wellness Cenrer. � – -� _� , ��-= { r ��-�� a The Senior Nintendo Wii bowling ream of 18 � '�; ,� ;., � -. �•�; competit+�e players scored a 212 and jumped from 8th �f + ' ��,, ;�, '��l�' - to 4th place in the cirywide tournament. k f. T� 1;� '� f1 .�., ti ��.. �`I'{7 �.. :i I a �. ' f � :��.�� ' ` �':`.`� `' e Many opportunities for fun and fitness are ofFered at � 5��,::�.' ,�� ' th� Center. Other r�gularly att�nd�d ac�i�ities include � ,°;:;;�� ; �. Pinochle, Table Tennis, Texas Hold'em, monthly � �` -��-�� ` ' ' rt, -' �� potlucks, and the weekly dance. The dance in August _ � . � � ' f� �� drew in 157 hoofers! - �I. �� `� '�T �4' �`��kp� � —�"� � �•_ e Question: What is the a�erage age of par�icipants a� the Senior Center? Answer.� 74.7, The Senior Center is open �o all citizens starting at age 50, and we have people up ro 90+ years of age participating! • Attendance counts were: �uly (2,692); Augus� (2,SS3), and September (2,7�4). These totals do not include the walk-ins we ha�e each day. Attendance drops during summer months, • New member counts were: July (18), August (12), ar�d September (13),