Resolution 12-006 Adopts PC Rules of Procedure CITY OF SPOI�AN� VALL�Y
S�O��ANE COUI'�ITY, V4'A�HINGTON
RES�LUTION NO. 12-006
A It�SQLUTI�N OF THE CITY OF SPOKANE VALL��, SPOKANE COUNTY,
WASHINGTON, ADOPTING TH� �POKAN� VALLEY PLANNING
COMMISSION RULES OF P1�OC�DURE, AND OTHER MATTERS RELATING
THERETO.
WHEREAS, tlie pi�ovisions of S�okane Valley M�iiiicipal Code Section 1$.10.030
establish tlie rules for tl�e S�okane Valley Planni�lg Com�nission and nlandate that the Plannirlg
Conrmissioii shall aclopt l'Lll�5 and procedures as are necessary for tlie coiie�tict of business,
subject to the approval of the City Coir�icil; and
WH�REAS, tlie PIa�ming CoiiYmission Rules of Proced��re were last revised by the
Cou�icil on November 29, 20�1, The Rules establish tlzat they are to t�e reviewed on the odd
nt��n�ered years, but that upon the i�ecomiiiendatioji of the City Attorney, propased cl�anges may be
brou�ht forward as appropriate; anci
WHEREAS, on July 26, 2012, the Piaruling Coir�nission's recommended revisions to the
Rules af Procediu•e included inserting a code of ethics, providsng c�arificatio�i as indicated, and
enstu•ing t�iat th�Rules reflect current pracfice,
NOW THEREFORE, be it resolved by the City Co«ncil of tlie City of Spo�Cane VaIley,
Spokane County, Washington as follows:
Section 1. Aclo�tion of Spokane Valley F'lar�iing Coi�linissiail Rules of �'roeedt�re.
T�le Spokaii� Valley City Coui�eil �iereby adopts the Spokatie Valley Planning Cot7iinissio�i
Rules af Pracedure dated '�", 2012, whiel� ai•e attacheci hereto and mac�e a part hereo�.
Section 2. All uriar Plani�in� Coi�lmissioti Rules of Procedu��e �re repealed. ATly
previously adapted ��ersions of the Planning Commission Rttles of Procedu�•e are hereby repealed
i�i tlleir entiraty.
Section 3. Effective Date. This ResolutioiY shall be in fi�ll force and effeet upon
adoptioz�.
Adopted tliis 30t�' day of October, 2012.
CITY (���OKANE V '��Y
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Thomas E. Towey, Mayor
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,��'�'F�T: , � ; A �•o � d ta fai•ii�:
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`� �Cliz•istine Bainbric�ge, City Clerl� Office f t ie City Attorney
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Itesolutioii 12-006 Adopti�ig Pl�c3c�ing Commissioii Rules of Procedtire Pa�e I of 9
City of Spokane Valley
Planning Commissi�n Rules of Procedure
Adopted by Pla�viirYg Ca�imlissian 02-19-OS
Revisecf by Resolut�oa� 10-Q04,2-09-2010
Revised by Resal�rtion 11-010, 11-29-20�1
Revised by Resolutioi� 12-006, 10-30-2012
O11 .�llly 26, 2012, these Re�Ies of Procedure���ere adopked by the �lac�ning CoMtlmission, pe�7ding ay3proval
of City Council.
ORGANIZATION AND RULES OF FROCEDURE
1. Name
T"he "City of Spokaue Valley Planning Co�nmission," lfereinafter i•efe�•red to as the "CQI11t111S510�1�� is
an adwisoiy bociy�reated by the City Cou�icil fo��}�ur�}oses co��sistent �vitl7 Spokane Valley Mtinicipal
Code (SVMC) 18.10,
2. Lacation
Th�Cou�niission offices are located at t}ie City Hall of tl�e City of 5pokane Valley.
3. Office��s
Unless otliei•�vise i•ec�Eiired �y a vaczncy iti of�ce, the COI]1Ix11SS10C1 siiall o��gaaiize eve�•y yeac• iii
accorciance�vith S�JMC 18.10.
A. �fficers of tl�e Co��3mission shall be electecl from its me�fi�ership; the officers slfall be Chai�•,
Vice Ch�ii•, anci othei• ap��•op��iate officei•s that ttie Commission tnay c9ioose to apprave atid
appoint by tnajority vote.
B. Cotntnission n�enlbers must l�ave sei•ved at least o��e fulI calendar yeay to be eligible to be elected
as an Officer.
C. The Cfiai�• shail preside ove►• tlfe Cottnnissiou and exercise all po�i�ers incidai�tal to tii� offiee,
r�faining ho�vever, the fiill right as a member of the Co�il►nissiaii to propose motions, seconci
motioras attd}ia��e a vote i'ecoi•ded oii all inatters of tlie Commissioi�.
D. In t1�e aE�se�ice of the Cl�air fro�u a�iy meetiiig, ttie Vice-Chair shall ��e.i•forin all tlie duties
iricumbejrt u�on tl�e Chair, a��d retair� the full rig�it as a meinber of tl�e Commission in the same
maiiner as the Cl�air.
4. Sect•etaiy of the Caminissio�i
A, The Directo�• of tt�e Comt�u�ttity Developiuent Departni�i�t or hislher designee shall serve as the
Secretaiy to the Co�7�missian.
B. The Sec��etaiy shall provide for a cecording of alI Com�nission iiieetings, iuelucliiig public
heai�ings aud shall e�lsuee fl�at suct�ma►y tni�itttes of�I1 E��iblic l�eariiigs aud iiieatii�gs �re prepared,
a�proveci, and �leci iu tEie public record.
C. The Secr�tai-y �vill conduct a�ici i•ecoi•d a i•oll call of tkie Com�nission I��eiiibers �t eacli �neeting,
ptiblic liea�����g atid stuci��sessiou.
Resolution i2-OQ6 Ac3o}�ting Plat��ii�ig Cott�missiort 12ules of Yrocec�ure Page 2 of 9
5. �lection of Officet•s
A, Officars sliall be elected at t�ie �rst regula�• �neetir�g in J�nua�y of eacli year, by rnajority vote of
t�ie membecsliip of the �ommissio�t. Tenns of office shall r�m from the �rst dat�uaiy i�ieeting
u�itil Decei��ber 31 or ui�til a su�cessor has beeli elected. No Commission ine�i�ber shal! serve
moi•e thari hti�o f►ill consectitive terit�s as C�iair of ttie Cominissioii. No Commissioii tnea7ibe►•���all
seive as Vice-Cl�air for more tl��n hva full co�fsec�►tive ke��ans.
Iu tiie evenk that t}ie Com���issiori I�as �io sitking Clfait° at the �rst regulae meeti��g in .Tantia�y, khe
Vice-Chair �vill �reside OVeP fll� COIt117115S10t1 until officers are elected. Tf at the first t•e�ular
n�eeti�ig iji Jaii�xar•y, bot}i the Cl�air aaaci Vice-Cliai�° are no longer Commission n�embers, the
Secretacy�vill pcesic{e oveo�the meeting utitil Officers are elected.
B. A vaca�iey ic� any office�vill Ue filled by a special election, to be held at a coa�venie��t time«ith a
majoi•ity��reseiik, In the event tl�at tkie af�ce of Chaii• is vacated, tlie vice-chair sliall setve iii tliat
capacity uEitil the reqt�ired spe�ial election is held. Any ttiember of fhe Conu7lission �vho lias
set-��ec{ for at least one fi�11 cale»da�•year, is e]igiL��e to fill tlie vacacicy. Ho«evet�, rla memE�er ca��
hold t�vo office positians conct�ree�itiy.
G. Quorurti
A quoriEm shall corisisk of four or more 3��ecx�bers of t17e Commission aEid no actian ca��be taken in the
abseatce of a c���orum except tfl adjourn the meeting ta a suvseqiEent d�te. A qtroi•tMtti must be preseift
for al[ meetings.
7. Voting
A. Tlte affi•mati�e wote of � i�iajority of tliose present sEia[I be necessaiy for tlie acloptiatt of atiy
mation ar other geiiei•al matter.
B. For the conduct of busitle.ss ciealing rvitlj ivattei•s �vl�icl� �•eq��ire adoptio�i or c�ianges to the City's
Compreliensive PIaF�, or for tlie election of officers, at least four affi�•mative vatas inust be cast.
Each �7iei�ibez�of tlie Cotn�i�ission is enkitled to one vata. No ��roxy sktal� be allolved.
C. No member n�ay partici�ate or�ota on a t��akter unless tl�e ���ember li�s Ueen in atteiidance at all
paiblic lieai•ings i•egare�ing s►�cl� inattei• or has listened to tlie recording af the public licari��g anc�
revie4veci tlie wcittei� recard of the nlatter in question.
S. Meetings
A, The�•e shal➢ be at least one regular meetiri� eacli tno��th tivith addikio»al meeti��gs sclieduleci �s
necessaiy. Regular meetings shall be schediiled on the 2�id and 4"' Ti��yrsdays of the moi�tli,
coiiii�feiici��g �t 6:00 j�.�7�. a�lcl e«c3iifg �iot laker tl�an 9:04 p.m. Meeting ending time can t�e
extendeci by a �7��jority vote of tlie Cominission. Meetiiigs may be tESed foi' ge�leral pla�inin�
mat�ers, study sassions oi•public hearings as cEescril�ed belotiv,
I. Meeti�f s o�i Ge�leral Planriict Matters. General plantii�ig �i�atters to be i�evietivecl by tlie
Cominissioii will typicaliy� be p��eceded by a sttidy sessian of tiie Comi��is�ion to dascuss tlie
issues tivith Communit�� Developa��erii Department staff. Generally, no testimony from the
����blic sliall be taken at a stuc3y session.
2. Public Hearin� Meeting. A pt�Ulic hearing is a meeking�vl�erein getieral �usiness anc� pt�blic
�ieariiig iteitls, such as ttie Co�n�rehe�isive Plan a�ici develapment regulations a��e discussec�
and e3ecided.
I
ftesolu3ion 12-005 Adop€ing Planning Cornmission Rtiles of Procedure Page 3 of 9
3. Sched��fed me�tings may be cauceled or coz�ve»ed at othel• times if cieemed �fecessary by the
Cl�air or, i��the a6sence of the Chair, by the Vice-Chair. Notice of cancellakion shall be give��
�ersonally to Comv�issioit membe►•s anc� to the public k�y postin�a notice at City Hall.
4. 'I'he��ecam�»e��dec� order of 1�usiness for meetin�s is:
a. Call ta ot•cle�•�y Chair.
b, Pled�e of Allegiance.
c. Roll call by Seca�eta�y.
d. Approval of Agenda.
e. Ap�i•nval of nlinutes.
f. Public co�7�merik.
g. Cottu7iission ���ember reports,
fi, Administratiwe re�orts.
L �OII111115S1011 b1151i10SS.
i. Unfinislied Uusiness
ii. Ne�v�i2s�ness
j, For ti�e good of tlie order.
k. Adjournmeut.
B. Coii�missiou meetings shall be �ield in accoi°dance �vitif the ►•equire�ne��ts of the Open Public
Meetings A�f, RCW C�lapter�2,30.
C. Special meeti��gs afid study sessions may be called:
1. By the i•equest of tlie Chair, or, iti the Cl�air's absence, 6y ttle Vice�Cl�air.
2. By t�ie �vr�itten re€�uest to the Chair, OI' Iri kl�e Chair's abseiice, t0 Y�12 V1C�-CElail', of tl�ree
mei�ibers of tlie Co�nmiss�on.
3. By agreed motin�i of tlie Com�7�issio►f.
9. Co��dlact of Hea�•i�igs
A. Actio�is for a Commission P�iblic Hearing,
Prior to the start of the�t�blic hearirig, the Chai��rtiay reqt�ire tl�at all ��eisons tivisfling to be heard
sig�7 ia� �yit}� ttie Seci•etary, giving tlieir nait�es �iid addeesses, tlie age�fda item, aiici «lieth�r they
�visli to sa�eak as pro��onent, oppone3�t, oi•othei���ise. Any perso�t�i�lio fails to sign i�i sl�all �vait to
s��eak t�ntil a[l those rvho laave sig�teci iti I�ave lfad an o�3��ort�u�ity to speak. At any puhlic
lie�tririg, persons �vlio fiave sigued in a�id 1vis1� to be liea��d shafl �e �i�raii �n op��ortu3�it}� to be
li�ard. Tlie Chaii', slibject to coticu��rei7ce Uy the majarity of tiie Coi�i�nissio��, may establisli time
l�tnits aiid otl�er�vise control presentatiatis. The Chair may changa tlt� or�er of'speakers sa th�t
testimony is lie�rd in tlie i�iost iogieal grou��icigs, (i.e., �i'oponetlks, op�oiieuts, acijacent o�vtters,
vestecl interests, etc.).
B. The Chai�• sliall lI1tI'O�UC� each ageiida item, opei� each public heari�ig, auci atuiounce the
fo11o«ring�ules of Order:
itesoli�tion 12-OO�i Aciopti��g Ylanniiig Canmiissiai Rules of Frocedure Pnge 4 of 9
1, All comrnents by propnnents, oppone�its, o�• tlae publie sl�all be il�acie fro�tl tt�e speakec•'s
��os�rum, and auy inclividtia[ maki��g cojtiu�ents stiall first give hislher na���e and acic�ress. Tfiis
is a•eqtiirec� because aia official recorded t�•ac�script of tlfe�acibIic liearii�g is 6eing macie.
2. It is iiot necessa�y to be a propo�ient or apponent iai orc�er to speak,
If yau ca�isider yot�rsetf i�eithej•a proponent rioi•opponent, please speak dui•ing tlie �t•o�onent
�ortiaii�nd identify yoursalf�s iieitiier a�roponent itor an oppouent,
3. Aio camments st�all be �i�acie fro��� at�y otl�er locatio�i, and anyone rY�aking "out of order"
comme�its shall be subject to removal fi•o�t�t�ie meetiug.
4. We a€sk tltat tfi�r� be no demo��str�tions, a�plause or other audience partici�ation dui-i�ig o1•at
the canclusio�f of a��yo��e's p��eseaat�tiioi�. It is dist►•acting to the Commission a�id pe3•sons
testifying,
5. Plcas$limit yoYir testitiio�iy ta tliree min�ites.
6. Titese r��les are iittandeci to proffiote an orderly systein of hr�ldiug a�ub8ic fie�ring and to give
persons �ri oM���ortuiiity to 6e�seard.
C, Wllell t�l� COIll]llISS1011 COI1C�l1Ct5 a I18flC111�f0 1Vhicli tlze A��pearance o�Fairi�ess Doctrine applies,
fi�e Cl�aii• (oi• iii tf�e abseiiea of the Chair oi• iii case of a potential vialation by th�t indivicil�al, tl�e
V1Ce C�lflll'� l�'1�1 aSIC lf Zlly Cp111iI11SS10I1 It1et71L701'�ii1Q�V5 O�c�lly 1'�c�S01] �V�]1C�1 �VOl]aC� 1'e(1�1111'� SlIC}l
inembe�-to e�ci�se themselves pzirsuant to the A}�peara�ice of�'airness Dactrine. Tl�e forii� of tlie
anuo��nceme�ft shall 6e as fo1lo��s;
All Commissiqn mein�iers should notiv give consic�e��ation as to�vl�et�ter they tlave:
1. A deiatonsfrated bias or prejudice for or against any party ta the proceecli►tgs;
2. A direct or indii•ect fi�ia�icial intei•est in the ot�tcoi��e af the�ai•aceeciii�g;
3. A pi•ejudgment of the issue�3rior to fieai•ing tlie facts oti the record, or
4. Had ex perf�te coi�taet �vith any incli��idu�l, excludii�g staff, tvitll rega�•d to a❑ issue prioj•to the
lieari�ig. Plaase r�fer to Sectioii 14(B) �'or more s�ecific informatio�� on Ito4i� to �roceed
tvhei•e tfiere has been an ex�aa�te cornmi�nicatian.
If�ny Corri��fissioi�member shauld ans«�er in the �ffir�native, then the Conunission n�et�ibers
shou�d state tlia reasan for his/he:r ans�ver so khat the Chair may i�tquire of stafF as to���hether
a violation of tlte Appearance of Fairiiess Dactriue exisks,
CONDUCTING THE PUBLIC HEARING
a, The Chaie�vill�nnowice the matter and open kf�e public hear•in�stating tlie date aiici time.
b. Tl�e CEiair�vill allo�v staff to desci•ibe tlie matter unde�•coiisidai•ation atid ��lace �nattei•s iti
tlje pu}�lie �•eeorcl.
c. The Cliair�vill iuqEiire as to�vhether Comii7ission Nnembers l�ave any questions of staff. Tf
any Ga�t�missioii m�mber l��s qi�estions, the ap�ropi°iate indivtdual �vill be cecalled.
tf. Tlie Cliair �vill allo�v proponents, o�ponents anci the publ�c to offer testi�»any and
eviclenee on tlie pe»ciing �7�atter. The Ch�io• may allorv Cammission rnembe��s to ask
c�uestions of a��y�erson at the conclusion of tl�eir testimony,
e. At tiie co��cl��siaii of the pliblic testimony, t�te Chair �vill ask staff if there is any
additional i�ifornjatio��, testi��ioa�y oa•evide��ce to s«b�iait for the�•eco�•d.
Resolutiott 12-006 Adopting Pla�i�ii�ig Coni�3iissio�i Ri�les of Proced��re Page S af 9
f. Tl�e Cllall' �Vlll f�18I1 �ltil�t' CIOSO Ol' COI1C1Tllle klle �7UE7ILC �10r�t'ill�. AC��ltlfl11�1 t�St11110I1y
may �iot be requasted ai� coi�sidered after the closing of the paiblic liearing, l�o�uevei•, the
Ch�ir may decla�-e tkiat ti�e pi2blic heariFig t�ill remain open until a date certain for the
purpose of receiviug�vra�ten testirnany or ttiatei'ials.
g. The Cl�aii° �vill i�iqtiit•e if tliai•e is a motion by aiiy Co�nu�issiori me���bei•. If a motion is
mada, it sf�atl b� in th� forin of an affirivative motion. Af�rmative motions are pi'efarred
to preveilt "a����roval by defai�lt" Of fl fc�ll2d 118�c�t1VC IIlOt1013. FO�IO�V1I1� t�le ItlOt1011 c�Cld
1tS SECOI1Cr, C�1SCL1S51011�V11I OCCill'r3917011g COI11I]]1SS1DIl illeIIl}]et'S.
h. The CI7ai�•�vill inc�uire if tile��e is any fut�tEier discussion by tlle Commission membefs.
i. Tlae Cl�air�vill ir�c�uire if t�iere a��e any ficial commetits or i•ecoinmendatior�s fi•om staf�'.
j. The Cliair tivill inquire of tiie Conimissio���nembei•s if they aj•e i�eady fa��the question.
k. Tlfe C�iair�vill call for the vote on the�itotio�i.
1, Tiie Chai►•�tiay direct staff to��re��are fi�idi�gs for ap}�roval.
D. Pr�-fil�ng of testimony or evidence is encouraged a�td niay t�e delivered to tfie Cominu�iity
� Develop�»eaat Depart�7�e�it in advance of a hea��iiig.
10. Agenda, Staff Repo��ts and M'rntr�es for Regrrl�r Meetings.
A. Typically, a copy of tt�e agencta for eveiy regl�lar meeti�ig of the Com�nissio�i shall l�e secit to each
membei•up to seven days prior to the date of tfie meeting,
B. If available, staff re�o�•ts�vill be sea�t to Commission men�bers lvitti the agenda. �gex�clas�nd skaff
reports wilf be���ac3e availahle to a�plica�its anci the pfiblic at the same time.
I l.. Mini�tes anc� Communications with the City Council.
Mi�iutes of all zneetieigs shall be kept �iid the con�plete fiies of �roceeditigs anci actions takeji i�f
coir�zectio»the��e�vith shall t�e considered the pu�lic recorcl auct filed with tlie City Clerk.
Tlie Secretary sha]] prflvide the Commission members «ritli a set of�i�iuutes of tlie ��revious siieeti�ig.
These mim�tes s�tall be considered for ap�aroval by the Coii�itiission at a ragulac•ly $cl�eduled �ublic
meeting and, u��on ap�roval, shall becon�e �art of the official record of action of t�ie Commission.
Ap}�roveci iuiiiutes shall also be transmitted to the City Clerk for the City Council.
12. Reco�•ding af Meetings
Whenever possible, proeeediugs of all p�iblic heariugs, iueetings, study sessions aud �tiy s�ecial
rneetiugs siiall be recorded a�icfi retained.
13, Sfateinent of Etltics 1 Code af Conduct
A. Stateme��t of Ethics.
It is here6y recoguizecl and established that high moral a�iel ethical standaecis of Comit�ission
memUers ai•e vital ac�d esse�itial to �ravide �rnbiased, o���� auci lroiiest conduct tivithiif all �}iases
�nd levels of ga�rer»i3ient; that ruIes of ethics �ee I�elpful ici guiding Con�miss�on members to
eliax�inate or ��i°event a�tual or ��erceived conflicts of iutare.st in public of�'ice, and to improve �nd
ele�Tate staiidai•�s of pEiblic se�•vice so as to ��romote and streilgtfien tlie confideiice, fait�i aiid trust
of ttie people of tiia Cit��of Spakati�Valle}f in t�ieir local governm���t.
B. l��te�•ests i�� Co�titracts Pi•ohil�ited; Exce�Stioi7s.
No Commissio�� �77ert�bex• shall be be�ie�cially iizteresteci, directly o�• i�idirect���, in a�iy co�ltract
�vhich may be tnacie k�yr, tlirougli, or uitcEe�• tE�e supeivisio�� or di►•ectioii of any Spokane Valley
Resolulion 12-OOb Adopting Plan��ie�g Co�iutjissio�i Rulcs of Procedure Page G of 9
Giry en�p[oyee, in �v�aale or in substantial part, oi•tivhicti may be iiiade for tlie benafit of ltis or liei•
office, ar accept, <iirectly oi• i�idieectly, any camperfsation, gratuit�� or r�e�vai�d in con�iectiou ��ith
s�teh cotttract fi'oi�i atiy person bejtefcially iiiterested tkie��eiii. The foregoing s�iall not apply to
the exceptiotis s��ecified ii�RCW�i2.23.030�vliic�i ace ineor��orated liereiri as if fu11y set foi�th.
C. Coriflicts of Interest
1. A Coiiflict of IEiterest includes:
a. �a�gagi�rg in a t�•aclsactioii or activity �vfiich im��airs, or �vould to a reasotiable person
a�pear to impair, tlie Commission membei's independence of jucigment or action in the
l�ei°#'ornaance of ttieir official di�ties;
b. A Commissioti matnber liavi�t� a fiiancial or otii�i� �rivate or personal interesk in a�ry
�7iattel� ���on �vhicli tlye member is rec�uired to act in t��e dischar�e af his oi• he�• official
ctuties;
c. A "Prafessional Conflict of L�teresY' inclucias auy real or perceived conflick of interest
ca�iseci by circu�nstatices sue�i as a Commissiaii meiiiber's e�ilployi�tent, ��ast oi• a�resent.
Where kh� Comtliission �uem�er's employer or professional acti�riry is o�ily tangentially
r�elated to a matte�• before ttie Coii�miss�on, recusal �ieed not occ4�r• if the Com��lissio�i
metnber can reaso�ia'�ly co��clucle tltat ttie C01113eCtI0Il is, or �vas i�emote and
inconseqiaential.
If a Commission iitember is required to i•efrain fi•om deliberation o�• pa��ticipatiori by
l�is/her em�loyer beca�ESe of a real or �erceived conflict of ieiterest, then the Conunissian
i��einbei•wil� be allo«led to i�ecuse or�vittidra�v fi•om tlfat deliberation.
2. C�nflict of J�atez�est P�•ocedu�•e: Eveiy Cotnmission member ��Jho has a confliet of iifterest
s�iall �niblicly disclose the conflict at the next Ca�funissio�i tneeti�ig �fter the Commissiof�
membe�• cliscove�•s the conflict. If a disco��e�y or detertninatioit of a confliet is ii�ade c[l��•ing a
Commissio�i n�eet��ig, fhe Comrnission memi�er sl�all publicly disclose ttie co�jflict at t1�at
time. The natur� antl extent of such confli�t of interest si�all be fiilly disclose�, and a
sum���aiy of tfie s�me sitall be iaicorparatec� into t�ie official minutes of fl�e Co»�itiission
p��oceeciings.
If a Commission member feels t���t they caui�ot t�e tu�biased because of �ny conflict of
inter•est, the Cornr��ission »ie�ifbei• sliall recirse tliemselves fi•oiii fi�i�tE�e�• r}t•c�ceedings oit t�ie
issue. Suc17 Com���ission �nembei• sliall make a ��ublic stakei��ent disclosii�g tlte i•easoiis lvliy
the Coitritiissiot� inembe�� b�lieves they are ciisqualifieei, anci state tl�ey are recusing
then�sel��es ft•om the issue. The disqualified Comi��ission memk�er tvill ttren leave the Col�nail
Cliambe�'s �tntil such time as tlte issue at hand �jas veen disposeci of iii the regul�r course of
business. If tliere are othel��natters on ttfe age��da, tl�ea� ti�e disqualified Co»�n�issiox� n�ez�lber•
must return to tlie Coueicil Chambers ta partici�ate in tlie ather m�tters as soon as the
Co�nmissio» ezzds discussio�i of the matter i�i rvhich the i�isc�ualified Conunission mem6er lias
a conflact of interest.
D. Other Prohibitaci Acts. Commission rnem�ers are proitil�ited fi�o3n:
1. Acti�ig iii a iilaur��r u=I11C11 lVOLl1C� I'�SU�f in negiect of ciury, misfeasance or malfeasance in
office.
2. Acti�jg in a i�iantier tlt�t inteutianalty disE•u�ts Calnmissiori meetufgs.
3. Missing three or more coiisecutive, regularly scheduled meetings or studyf sessians lvithout
such a6senees b�ing excuseci f�y tl�e Commission.
]Zesolution 12-006 Ac€opting Planning Commission 1Zules of Procedure Page 7 of�
The Coj�titn'rssion recognizes tliat coa�sistetit �ncl i•egular attenclaiice af ineeti�ags by all
me����ers is ititegE•al to fiilfilling the �ei���3ose of fl�e Planriitig Commissian. All meinbers
should stcive to attend all meeti��gs and leeep absences to ari a�asol€tte n�i»in�um.
If a n�et��ber is abse.tit, then after roll call �y the 5eci�etaiy, tlie Cliair sl�all ivform the
Co�nmission of the memt�et•'s abseiice, state the reason for such absence, anci inqitiee if there
is at7y ot�jectioti to eacusing the me�tiber, If tltel�� is a�i objection, the Presiding Officer shall
���ake a motio�i to exctise tl�e meinUei•. If fl�e motioii is secoti�ied, a ��ote shall be tafce�i, a�td
the outco�tie of tlfe vote shall deteei�iine �vhether the iliernber shall Ue catisiclered excusect. if
thei�e is no objection, ar a motiori to eacuse the rYiember is not seconded after an oi�jection
�vas made, tl�en�he rt-�e�3�ber s�i�ti be deeined exeused.
If'the Cl�ait� fi�tcis tliat th� Com►nission kias inadeqi�ate infoi•mation to det�rmiiie �,vhetl�er the
abse��t ��zembei• s1�o�Eld be eACUSed, anc! tite �eesori is not presetit, tffen tli� C�iair shoulci defer
atly determination of�vhetl�er to exctise tkie meiiiber pencliug recei��t of more informatia�f.
A Commissio» �ftet��ber's absence is e�cused if they h�ve recs�sed theii�selwes from a inatter
t�lc3f IS �eltlg fI1SC1155@C� C�IIY'1i1� ttl0 II]eetlllg, r�I1C� tll� 1'ECllSal IS CIL]B �0 all aCtllal Ol' �JeI'C�iVe{�
coriflict of intarest,
Tl�e of�cial minutes fa�� each meeting shall ii�cl�ide a r�iiiving tally of the atte���ia��ce for tl�e
c�irrent caIenc�ar year for e�ch Comn�ission member, includiirg the number of excnsed a��d
u�lexcuseel absellc�s.
4. Usiifg l�is or �ier position to secure special pl•ivileges or exe�nptiai�s for• himself, lfe�•self, ot•
others.
S. Directly or iiSdirectly receiwing, accepting, tafcin�, seeking� Ol'SOIICItlri�all��llll�,Of 2COT10131iC
value regardless of tlie amotint, as a gift, gratuity, or fa�or,
fi, Engagit7g ii� or aCCepting private employme3�t ar rei�de�•iiig sei�vices for any �erson or
engagiiig in aily business o�• pi•ofessional aetivity�vlien such e�7�ployinent, se►•vice or �ctivity
is iiicoinpatibie �vitlf the proper aiid faitiifiil discl�arge of ljis/laez• of�cial c�utfes as a
Comrnissioj� metYiber, or �vlien it �i�oiilc3 reqt�ire or itidt�ce the Colrimission membei• to
clisclose confidenti�l i��formation acqt�ired by z�easoe� of such aff�icial position.
7. Diselosing CQIlf1C�0fltic�� inforination gaineci l�y reaso�i of his or hei• me�nbe��sliip on tlte
Commissiotf or«sin� sueh informatioi� for his or her�erson�l gai�� ar benefit.
8. E��gaging in a�iy �tieeting tliaf violates tlie Ope�i Pi►blic Meetings Act (OPMA), Tlie O�MA
strictly forbids �►�}'1118Et111� Of c� C]llpl'Uti1 Of�Ile COIIlIl11SSL011 (Illl'lll� �V�lICIl c�Il� C1L�' �7USlll�SS
is discussec�.Tlie OPMA provicles that Commissioners may:
a. �neek �tifo��Enally i�a less thati�qlior��m a�id clisctiss City husiness, aiicl
b. meet i�l a q�io�'�ittt if City business �s i�ot d�scussed,
Hotivever, Com«�issioiiers are e�icouraged fo be zfTiiidfi�l tltat s�ich nieetings risk creating the
a�pa�raiiee of a violation of die OPMA�iici sucli nieeti�igs sliauld be avoic�ed.
1�. A��pea�•ance of Faie���ess
A. 'I'he Coriu7�issio�f sfiall ad�iere to tfie ap�licab�e �•ec�uire»fents of tlie Appear•aiice of �'airness
Dac#rine, RCW Chapter 42,36.
B. Dui•i�ig the peticjency of any quasi juci�cial p►�oceeding, no Comtnissioi7 iuember t��a}r eiiglge i�i ex
pai•te co��m�i�nications with �i•opone�fts or op�o[lents abouk a proposal ilivolveci in the pending
po�oceeding, utrless tlie Co����nission �nembei•:
Resolution 12-006 AdoE>ting Plannuig Covunission Rules of Procedut'e P�ge 8 of 9
1. �laces on the record tlae si�bstance af such o;°al or�vr�tte►�com�nunicatiotiss atid
2. pro�icled tlfat a �ublic a�inouncement of the content of tfie communicatioci anci of the ��rties'
rigirt to rebut the subst�Eice of fkte comiuu«icatian shall ve �nade at each hea��ing where action
is talcen oi' cotisit�ered on t]�e st�bject, Tfiis does not pi•ol�ibik corresponcle�ace bet�veeu a
citizeii anci Can�missiotl metnbers if�lie corres�onde«ce is made ��art of the record, �vhen it
�aertaitis to the siibject matteE�afa c���asi judicial pi•oceeding, (RCW 42.3G.Of0)
15. Review of T�iese Rules �f Pe•ocec�ure
The Comtuission sl�all ��eview these ri�fes of proceci�u•e o�i the fii•st at�uiversary of tlieir adaptia�� and the
odc� numbered yeat•s the��eaftei•. Propos�d changes upori t�ie i�ecolnmenc�atiou of the City Attorney may be
bi•otight forward as appraI�riate. Ai�y ame�idine�its icletitifiecf b�� tlie Co�timission or the Ciry Attorctey
sl�all be fo«��arcfec�to the Cit��Council t'or revieev a�ul ratifieatio�i.
Resolution 12-U06 flciopting�']�n»iiig Commissiou Rules oFProcedure Page 9 of 9