12-063.00 Union Pacific Railroad: Pines at MP8 Road Crossing ImprovementUNION PACIFIC RAILROAD COMPANY
SUPPLEMENTAL AGREEMENT
Non - Standard Form ADDroved: AVP -Law 03062012
BUILDING AMEMCA°
UPRR Folder No.: 717 -64
UPRR Audit No. SI813
SUPPLEMENTAL AGREEMENT
(EXISTING PUBLIC ROAD CROSSING IMPROVEMENT)
THIS SUPPLEMENTAL AGREEMENT is made as of the - day of
ME , by and between UNION PACIFIC RAILROAD COMPANY, a
Delawar corporation, ( "Railroad ") and the CITY OF SPOKANE VALLEY, a municipal
corporation of the State of Washington with a mailing address at 11707 East Sprague Avenue, Suite
106, Spokane Valley, Washington 99206 ("City").
RECITALS:
By instrument dated June 30, 1977, the Spokane International Railroad Company and the
County of Spokane entered into an agreement (the "Original Agreement "), identified in the records
of the Railroad as Folder No. 717 -64, Audit No. SI813, covering the construction, use, maintenance
and repair of the Pines Road at -grade public road crossing (the "Road Crossing "), DOT No. 662 -
519S, at Railroad's Mile Post 8.91 on its Spokane Subdivision, in Spokane County, near Spokane,
Washington in the location shown on the Railroad Location Print marked Exhibit A, attached hereto
and hereby made a part hereof.
The Railroad named herein is successor in interest to the Spokane International Railroad
Company and the City is the successor in interest to the County of Spokane for the Original
Agreement.
In 2011 the City undertook, as its project, certain work in the area of the Road Crossing,
including the widening of the west side of Pines Road to accommodate three southbound vehicle
traffic lanes and the widening of a median island. Additional aspects of the project include work
performed or to be performed by the Railroad in the area of the Road Crossing (signal modifications
and improvements), as well as work yet to be performed by the City in the area of the Road Crossing
(extension of the sidewalk along the west side of Pines Road). The combined work of the City and
the Railroad is hereinafter referred to as the "Project." The Road Crossing, as improved, is
hereinafter the "Roadway" and where the Roadway crosses the Railroad's property is the "Crossing
Area."
AGREEMENT:
NOW THEREFORE, in consideration of the premises and of the promises and conditions
hereinafter set forth, the parties hereto agree as follows:
SECTION 1.
The exhibits below are attached hereto and hereby made a part hereof:
Supplemental Public Road Xing Page 1 of 5 revised March 6, 2012
Form Approved, AVP -Law
DCAPDX_763154_v1
UNION PACIFIC RAILROAD COMPANY
SUPPLEMENTAL AGREEMENT
Non - Standard Form Approved: AVP -Law 03062012
BUILDING AMERICA°
Exhibit A Railroad Location Print
Exhibit B Railroad's Signal Material Estimate with Schematic of Signal Work
Exhibit C Railroad Form of Contractor's Right of Entry Agreement
Exhibit D Currently Applicable Additives
SECTION 2.
The Railroad, at City's expense, shall furnish labor, material, equipment, and supervision for
the following elements of the Project, i.e.,:
• Relocating and upgrading of the crossing gates and cantilevers, replacing and
relocating the existing signal house, and replacing crossing signals;
• Engineering necessary to complete the above, and
• Flagging necessary to complete the above and any City work on railroad right -of -way
or within 25 feet of the railroad tracks.
SECTION 3.
A. The work to be performed by the Railroad, at the City's sole cost and expense, is
described in the Railroad's Signal Material Estimate dated November 2, 2011, in the amount of
$236,542, marked Exhibit B, attached hereto and hereby made a part hereof (the "Estimate ").
B. The Railroad, if it so elects, may recalculate and update the Estimate submitted to the
City in the event construction is not commenced on the portion of the Project located on the
Railroad's property within six (6) months from the date of the Estimate. The Railroad confirms it
intends to commence the work to be performed by the Railroad in a reasonably expeditious manner
following execution of this Agreement and issuance of the Washington Utilities & Transportation
Commission order authorizing the proposed signal modifications at the Road Crossing.
C. All flagging or other protective services costs incurred by the Railroad are to be paid
by the City or the Contractor as determined by the Railroad and the City. If it is determined that the
Railroad will be billing the Contractor directly for such costs, the City agrees that it will pay the
Railroad for any flagging costs that have not been paid by any Contractor within thirty (30) days of
the Contractor's receipt of billing.
D. The City agrees to reimburse the Railroad for one hundred percent (100 %) of all
actual costs incurred by the Railroad in connection with the work described in the Estimate
including, but not limited to, actual costs of preliminary engineering review, construction inspection,
procurement of materials, equipment rental, manpower and deliveries to the job site and all of the
Railroad's then - current normal and customary additives (which shall include direct and indirect
overhead costs) associated therewith. The Currently Applicable Additives in effect as of the date
hereof are attached as Exhibit D hereto. The Railroad may, in undertaking the Project, undertake at
its own expense in the area of the Road Crossing work in addition to that described in the Estimate,
viz., installation of a Constant Warning Timing Device.
Supplemental Public Road Xing Page 2 of 5 revised March 6, 2012
Form Approved, AVP -Law
DCAPDX_763154_v1
UNION PACIFIC RAILROAD COMPANY
SUPPLEMENTAL AGREEMENT
Non - Standard Form Approved: AVP -Law 03062012
SECTION 4.
BUILDING AMERICA"
A. The City shall have the right to monitor the work undertaken by the Railroad pursuant
to Section 3.
B. The Railroad shall bill the City according to the Railroad's standard and customary
practices and shall provide the Railroad's standard and customary documentation to support such
billing. The City shall have the right to audit the Railroad's billing and documentation for the
Proj ect.
C. The final one hundred percent (100 %) completed plans that are approved in writing
by the Railroad's Assistant Vice President Engineering — Design, or his authorized representative, are
hereinafter referred to as the "Plans." The Plans are hereby made a part of this Agreement by
reference.
D. No changes in the Plans shall be made unless the Railroad has consented to such
changes in writing.
E. Notwithstanding the Railroad's approval of the Plans, the Railroad shall not be
responsible for the permitting, design, details or construction of the Roadway.
SECTION 5.
After the Railroad completes the signal modifications and improvements, the City shall
complete the installation of its improvements to Pines Road by extending the sidewalk on the west
side of Pines Road. As to this portion of the Project, the City, at its expense, to the extent it has not
already done so, shall prepare, or cause to be prepared by others, detailed plans and specifications
and submit such plans and specifications to the Railroad's Assistant Vice President Engineering —
Design, or his authorized representative, for review and approval. The plans and specifications shall
include all Roadway layout specifications, cross sections and elevations, associated drainage, and
other appurtenances. The City shall require its contractor(s) to execute the Railroad's standard and
current form of Contractor's Right of Entry Agreement attached hereto as Exhibit C. City
acknowledges receipt of a copy of the Contractor's Right of Entry Agreement and understanding of
its terms, provisions, and requirements, and will inform its contractor(s) of the need to execute the
Agreement. Under no circumstances will the City's contractor(s) be allowed onto the Railroad's
premises without first executing the Contractor's Right of Entry Agreement.
SECTION 6.
Fiber optic cable systems may be buried on the Railroad's property. Protection of the fiber
optic cable systems is of extreme importance since any break could disrupt service to users resulting
in business interruption and loss of revenue and profits. City or its contractor(s) shall telephone the
Railroad during normal business hours (7:00 a.m. to 9:00 p.m., Central Time, Monday through
Friday, except holidays) at 1- 800 - 336 -9193 (also a 24 -hour number, 7 day number for emergency
calls) to determine if fiber optic cable is buried anywhere on the Railroad's premises to be used by
the City or its contractor(s). If it is, City or its contractor(s) will telephone the telecommunications
Supplemental Public Road Xing Page 3 of 5 revised March 6, 2012
Form Approved, AVP -Law
DCAPDX_763154_v1
UNION PACIFIC RAILROAD COMPANY
SUPPLEMENTAL AGREEMENT
Non - Standard Form Approved: AVP -Law 03062012
BUILDING AME121CX
company(ies) involved, arrange for a cable locator, and make arrangements for relocation or other
protection of the fiber optic cable prior to beginning any work on the Railroad's premises.
SECTION 7.
The City, for itself and for its successors and assigns, hereby waives any right of assessment
against the Railroad, as an adjacent property owner, for any and all improvements made under this
agreement.
SECTION 8.
Covenants herein shall inure to or bind each party's successors and assigns; provided, no right
of the City shall be transferred or assigned, either voluntarily or involuntarily, except by express prior
written consent of the Railroad.
SECTION 9.
The City shall, when returning this agreement to the Railroad (signed), cause same to be
accompanied by such Order, Resolution, or Ordinance of the governing body of the City, passed and
approved as by law prescribed, and duly certified, evidencing the authority of the person executing
this agreement on behalf of the City with the power so to do, and which also will certify that funds
have been appropriated and are available for the payment of any sums herein agreed to be paid by
City.
SECTION 10.
Upon execution and delivery of this Agreement, the City shall pay to the Railroad an
administrative handling charge of ONE THOUSAND DOLLARS ($1,000.00).
SECTION 11.
This agreement is supplemental to the Original Agreement, as herein amended, and nothing
herein contained shall be construed as amending or modifying the same except as herein specifically
provided.
SECTION 12. SPECIAL PROVISIONS PERTAINING TO AMERICAN RECOVERY
AND REINVESTMENT ACT OF 2009.
If the City will be receiving American Recovery and Reinvestment Act ( "ARRA ") funding
for the Project, the City agrees that it is responsible in performing and completing all ARRA
reporting documents for the Project. The City confirms and acknowledges that Section 1512 of the
ARRA provisions applies only to a "recipient" receiving ARRA funding directly from the federal
government and, therefore, (i) the ARRA reporting requirements are the responsibility of the City
and not of the Railroad and (ii) the City shall not delegate any ARRA reporting responsibilities to the
Railroad. The City also confirms and acknowledges that (i) the Railroad shall provide to the City
the Railroad's standard and customary billing for expenses incurred by the Railroad for the Project
Supplemental Public Road Xing Page 4 of 5 revised March 6, 2012
Form Approved, AVP -Law
DCAPDX_763154_v1
UNION PACIFIC RAILROAD COMPANY
SUPPLEMENTAL AGREEMENT
Non- Standard Form Approved: AVP -Law
BUILDING AMER"
including the Railroad's standard and customary documentation to support such billing and (ii) such
standard and customary billing and documentation from the Railroad provides the information
needed by the City to perform and complete the ARRA reporting documents.
IN WITNESS WHEREOF, the parties hereto have caused this Supplemental Agreement to
be executed as of the day and year first hereinabove written.
WITNESS:
UNION PACIWg&AdV§8AD COMPANY
CITY OF SPOKANE VALLEY
X
49�, _ZI,649;a�v
Printed Name: Al' �C/CJzf 15:OAi
Title: CG-
This document contains confidential tax information and
has been redacted pursuant to RCW 82.32.330.
You may petition for a review of our findings pertaining to any
redacted or withheld documents pursuant to Spokane Valley
Municipal Code (SVMC) 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550.
Supplemental Public Road Xing Page 5 of 5 revised March 6, 2012
Form Approved, AVP -Law
DCAPDX_763154 vl
EXHIBIT A
To Supplemental Agreement
(Existing Public Road Crossing Improvement)
Cover Sheet for the
Railroad Location Print
DCAPDX_763154_vl
RAILROAD LQCATION PRINT
OF AN EXISTING AT -GRADE "LIC ROAD CROSSING
SIGNAL IMPTtOVEMENT PROJECT
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RAILROAD WORK,TO BE i'UVORM I).
EXHIBIT "A"
1. Install automatic flashing light crossing signals with gates-mid
UNION PA :CW4C RAILROAD COMPANY
upgrade cantilevers and LED lights.
2, Engineeri»g besign reviewA Flagging.
SPDXANB SUBDIVISION
Mim POSTS.91
OPS:N47,40MIV, W 117 1114.3948'
SPOKAIN9 VALLEY, SI'OWAN$ CO., WA:
To accompany a Suppiemontal Agnientent whit the
CITY OF SPOKANE VALLEY
covering•ait existlog at -grade pubtle
road et'ossing signal improvement'prgleett
Folder No. 717 -64- Datc: August 12.20 11
_WAMfNQ
tNAf- 14 S.A.0 CO.'+dMUNICATI0N5DEPAXI- WMFSUS WCQMAMDNADVANCE•
OPANYtY..OItKTODITE(t 1111X}STENW00 IY. TIONQFP UMICCA1903.
1'ligNL�: l- 800 396'x4193
Exhibit A
Railroad L9catlon Print
EXHIBIT B
To Supplemental Agreement
(Existing Public Road Crossing Improvement)
Cover Sheet for the
Railroad's Signal Material Estimate
DCAPDX_763154_v1
DATEt 2011 -11 -02
ESTIMATE OF MATERIAL AjO YQRCE AVCOUNT WORK
BY THE
LrkdN pACIFI6 RAILROAD
THIS ESTIMATE GOOD FOR 6 MONTHS EXPIRATION DATE IS 12012 -06 -02
DESCRIPTION OF WORK:
INSTALL AUTOMATIC FLASHING LIGHT CROSSING SIGNALS WITH GATE AND UPGRADE
CANTILEVER WITH LED LIGHTS AT SPOKANE, 9A PINES RD. M-P, 8.95
ON THE SPOKANE SUBDIVISION DOT$ 6626190
WORK TO BE PERYDnIED BY RAILROAD WITH EXPENSE AS BELOWs
SIGNAL - V90BRAL /STATE - 100
ESTIMATED USING FEDERAL ADDITIVES WITH INDIRECT AND
OVERHEAD CONSTRUCTION COSTtS - 167.764
PID: 60427 AFOt 85613 MP,SUBDIVt 8.95, SPOKANE
SERVICE UNITt 18 CITYt SPOKANE STATEt WA
DESCRIPTION
-- ---- - ----
QTY UNIT LABOR
--- -- -- -----
MATERIAL
--------
RECOLL
- -- -- --
UPRR TOTAL
- - - -- - - - --
ENGINEERING WORK
ElNOINEBRING.
5966
6966
6956
LABOR ADDITIVE 167.761
17997
17297
17997
SIG. -HWY XNG
4023
4841
4821
TOTAL RNOINEERM
28774
28774
287.74
SIGNAL WORK
BILL PREP
900
900
900
CANTILEVER FND. RRN.OVAL
5000
6000
6000
CONTRACT
2579
2579
2579
FLAGGING '
10000
10000
10000
LABOR ADDITIVE 167.764
13790
7379Q
73790
•DVLTL STORE EXPENSE .
6
4
4
14ETSR S- 6AVIC6
6000
5000
6000
WN STOCK GATE ASSEM.
8000
Bodo
8000
PERSONAL EXPENSES
23190
23190
23,190
ROCK /ORAVEL /FILL
3000
3000
3000
SALES-TAX
1031
1031
1031
SIGNAL
43086
25,790
68876
68876
TRANSP /IB /OS /RCLW CONTR
6397
6397
6397
ENy3RONhfENTAL-PE9mxTS
1
I
1
TOTAL SIGNAL
117776
89992
207768
207768
LABOR /,%IATERTAL EXPENSE 146550 89992 -- - - ----
RECOLLECTIBLE /UPRR EXPENSE 236542 0 -- - - - - --
ESTIVAT6D PROJECT COST 236542
THE ABOVE FIOUREE ARE ESTIMATES ONLY AND SVSJECL'TO FLUCTUATION. IN THE EVSHT OF
AN INCREASE OR DECREASE IN THE COST OR QUANTITY OF kfATERIAL OR LAB01t REQUIRED,
UPRR WILL BILL FOR ACTUAL CONSTRUCTION COSTS AT THE CURRENT EFFECTIVE RATE.
f '•
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i
t
1
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t
FORM 30 -1 PAGE 01 HARE
WORK ORDER AUTHORIZATION- DETAIL OF ESTUNTRD EXPENDITUR88
PRAT NO: 60427
A.N.O. Ate: 88613
W.O. NO
RAILROADt UPRR CO. B.Y. NO) 08010
LOCATIONt SPDXANE,NA,PINVS EOAD,SPDXANS SUS. STATSt WA
DEPARTME:tTt ENGINEERING SERVICES SERVICE UNITt 18 VAL SECt 4501
----------- °----------------------------------------- •---------- --------------------------
INSTALL AMMATIC PL-ASHING LIGHT CROSSING SIGNALS WITH CATS AND UPGRADE
CANTILEVER WITH LBD LIGHTS AT SPDXANS, WA PINES RD, bi.P. 8.98
ON THE BFOXA`S SUBDIVISION DON 662$195
,(;OR% TO BE PERFORMED BY RAILROAD WITH EXPENSE AS MOW;
SIGNAL - FEDERAL /STATE - 1008
1
1
t
r
I
f
r
:
1
FORM 30 -1 PAGE 02 MORE
WORK ORDER WHORIZATTON- DETAIL OF ESTIMATED ESPEM01 -TURES
PROD vol 60427
AN4. NQt 65613
W.O. Not
RAILROAD: UPRR.CO. B.I. $Ot 086M10
LOCATION: BEOKANE,WA,PINES ROAD,SPOKAME SUB. STATE= WA
DEPARTSWMTt ENGINEERING SERVICES M b£Ct 4501
------------------------- &COPE OF•FAOPX ..........................
PROJECT VAL. M. P.
MUi4BER SEC STATO FROM
60427 4501 WA 8.95
if. P. JOINT
TO smxeNT FACILITY
8.99 5880
f
:
c
t
E
I
FORM 30 -1
PAGE 03 WAR
1,70RK ORDER AUTHORIZATXON- DETAIL OF SSTIMATSD EXPENDITUR&
PROS 1.01 6D427
A.H.O. NOa SSS13
DI.0. i30t
RAILROADI UPRR CO.
B.I. NOt 082N10
LOCATION: SPOKANE,WA,PINES ROAD,SFOKANE SUB.
STATE: WA
DEPARTH0T: ENGINEERING SERYTCSS
VAL SECT 4503
....° -- -- --- --------- LABOR Pw .......
.__.---------------
OM''G GANG 7YPE GANG NUMBER WORK 'WORK CODE
GANG DAYS
DIREST
TYPE DESCRIPTION 'NBR IN GANG CODE DESCRIPTION
. - "- ---- - - - -- --- ' "' --- - -.— ------ - - - - --
ALLMMD
--------
LABOR $
--------
SIGCO6 SIGNAL. 5 dw 0 O 5 34007 Si0•RWY XNG
2.00
2123.00
SUB -TOTAL
2.00
2123.00
SIG005 8 PERSON FOR 6 0 S '34004 8IG•HWY xm
38.69
40963.29
TOTAL,
43,086.29
t
,
i
1t
i
1
i
9
t
FORM 30 -1 PAGE 04 MORE
WORX ORDER AUTHORIZATION- Dt.'TAIL OF EBTIMTED EXPENDITURES
PROD NQs 60427
A.W.O. got 85613
1.0, NO$
RAILROAD: UPRR CO. A.I. Not OSEH10
LOCATIONS SPDXANE,48t,PINES ROAD,SPDXANE SUE. STATEI WA
D£PAR144ENTt ENOINEBRING SERVICES VAL SECS 4501
- ------------------ - - - - -- ETOCX MATERIAL PLAN --------------------------
ITEM
ITEM
UNIT
DIRECT
NvRarm
DESCRIPTION
COST
QTY OW
MATL 8
09011240
-
CABLS TIE, NYLON 1 1/8- MAX- DIA-
0.02
200 Ek
4
09011980
CABLE TIE, NYLON 3 1/2" MAX. DIA.
0.38
20 FA
4
09014950
CIRCUIT BRXR,120 /240V 20A 2 POLE
14.64
1 EA
15
09015690
CIRCUIT BREAXER, 12C/240V 30A AC
5.87
1 EA
6
09054360
RELAY, GBN.PURPOSE 120V. I= 856
6.74
1 EA
S
090576.50
SOCKET,P-S 97BI22 TAB 836A & 856
2.17
1 EA
2
09066700
TAPE, ELECTRICAL PLASTIC
9.75
2 AL
8
09066900
TEijMIN4,SPADE,10 -12• WIRE,08 STUD
0.17
10' EA
2
49117100
TEP!4.tUO 3/16 CAB'L2 -1(4 POST 2412
0.55
30 EA
17
09215100
33466 TE01UM, RfW- TONGUE AMP
6.29
164 FA
8
09224750
216 -107 TERMINAL,FERRULE.FOR 910
0.05
20 EA
1
09224800
216 -104 TERMINAL, FERRULE, ti
0.02
50 EA
1
09260350
TERMINAL,416 -14 #8 SPADE
0.07
35 Flt
2
09261420
321524.1 TERbI[4IAL,TEST 16 -22 A
1.79
4 EA
7
09261570
321527 -1 TERMINAL, 'ZEST
1.72
1S EA
26
09401140
ADAPTER, 4 INCH CARLON PLASTIC
2.95
2 EA
6
09409820
BUSHING, 4" PtASTIC,INSULATING
0.82
2 EA
2
09424920
CONDUIT, 4 °, PVC, TYPE 40
1.90
150 LF
285
09467930
LOOMUT, 4 INCH, GALVANIZED
.5.76
2 SA
12
09844170
GROUND ROD, E/8 INCH X -8 FEET
8.96
12 EA
107
09846750
ORND.ROD COHN. 4WAY ONFAXOT.
6,24
12 FA
62
09908440
4IIRE,66 ANG.1 COND,COPPER,SOLID
0.48
300 LF
144
09912400
WIRE 99 AV76 2 CHD 500'RL, TX WIRE
1.26
SOO LF
630
09913200
WIRE, #6, 6 COND SOOSROLL SHIELDED
4.00
1000 LF
4000
09915610
WIRE 06 AA'G 1 COND COPPER, STRAN
0.77
220 LF
169
09930550
WIRE 810 AM 1 COND COPPER, STRAXI
0.24
700 LF
168
09932310
WIRE 110 AWO 1 COND COPPER, V118T
0.55
260 L$
136
09946100
WIRE @14, 7 COD 500' ROLL SHIBLDE
1.63
500 LF
815
0996,0090
WIRE $16 no 1 COND COPPER, STRAN
0.10
300 LS
30
09976180
WXnA22,TW.PR. BELDEN tl8761
0.13
20 LF
3
13547970
SHEET METAL SCREW, (t1D X 1 INCH
3.50
1 BX
4
11552450
SHEET MRM ECRE0,012 X 3/4'
2.10
2 BX
4
13593190
$HSET METAL SCREW 412.X 1-
5105
2 EX
6
17061400
PADI.00X,SIONAL,WITHOUT XSY,V19RIC
15.10
9 EA
136
28033210
CARTON, 39 1 /84L X-23 1 /4-W X 3.7
6.23
1 6A
6
28033230
CARTON. 47 318AL X 39 112.1 X 18-
12.07
1 EA
12
28041880
PALLrm, 48 X 40 INCH 2/WAY
9.89
2 fA
20
35040620
PIASTER OF PARIS, #DAP 10308
3.01
4 HX
12
39340220
SIGN, HIOHV?AY CROSSIM3,0ANDARO
50.00
2 EA
300
52001370
SURGE PROTECTOR SP20 -2A TA9 565
71.28
2 EA
143
I
t
t '
I
,
t'
i
I
FOR14 30 -1 PAGE OS N.ORE
h'ORK ORDER AUTHORISATION- DETAIL OF ESTIMATED EXPENDITURES
PROJ hm1 60427
A.W.O. NOS 85613
W.O. NO$
RAILROADS UPRR CO. B.I. NOi 08EN10
LOCATIONi S0KANS,WA,PIAES ROAD,BPOKANE BUS. 6TATE1 WA
UPBARTMBNTS 'EhMNSRRIHO SERVICES VAL SECS 4501
52003630 POWER CABLE, CABIN To- GENERATOR -
105.49
I EA
105
32005700 BOND HIRE.7 STRANDS 100 LT. ROLL
0.87
260 LF
218
52016830 i)IRE DgCT, 2X3
8.68
11 EA
95
52016940 WIRE DUCT. 3X3
10.23
I PA
10
52017510 WIRE DUCT COYER 8-1(61
1.88
11 EA
21
52017620 WIRE DUCT COVER 3°X61
2.78
1 EA
3
52019530 ENCLOSURE, SHUNT, POLE t4OUHTE0.•24X2
181.77
3 EA
545
52019560 EQUALIZER, H.D. TAB 583
9.31
13 £A
121
52019720 FOUIMATION,CANT, PRECAST 4, BOLT
3D82.06
I BA
3082
52021550 FOUNDATION.4',STEEL,FOR FLSHR /GAT
328.32
2 EA
667
52026270 HOUSE, 6X6, FI /Tn, N/CLINATB CONT
7996.68
1 EA
7997
52021380 CLIP BOARD - FOR SIOttAt PRINTS
9.02
1 EA
8
52027410 STEP BOX
16.32
1 FA
16
62028420 LIOIITNING ARRESTOR,CLE -COYM TAB 3
7.00
59 EA
413
52029780 LIGHTNING ARR,HD TAB 382 W/0 BASE
10.03
4 FA
40
52030010 LIGHTNING ARRESTOR COHNATRIP
0.32
4 EA
25
52042650 POST, MOUNTING, FOR SHUNT KOUSINU
19.50
6 SA
117
S20606SO TERMINAL, 06 - 5 WIRE - RING TYPE
0.16
5$ EA
9
$2070010 T£RMINAL,812 -10 WIRS,RINO TONGUE
0.22
300 1*
66
52071600 TERN4TNAL,#20 -16 WIRE,RING TONGUE
0.09
150 EN
14
52072280 TERMINAL BLOCK, SIGNAL 2 POST DU
4.44
23 EA
102
52072740 TERNINt SLOCK,9IpNAL 12 POST 6 UN
15.05
1 RA
16
320729$0 TERMINAL BLOCK, SIGNAL 12 POST
15.35
12 EA
184
52074870 TEST LINX, 1' CENTER Tb CENTER
1.53
22 EA
34
52074580 TEST LINK. A -3/8' CENTER TO CENT£
1.69
1 EA
2
52079550 WIRE TAG, PLASTIC - WHITE
0.14
400 EA
14
52079560 6ISi uve FEH(fOR HHITR TAO)
2.95
1 EA
2
52109370 GATE ARM, AW.16-321
428.34
1 FA
428
52122140 HIGH WIND SRACKST 5'OR 4'
65.69
1 BA
66
52126300 LED LGHT RTRFT KIT 12' UP260T12 /FI
93.03
20 EA
1861
52136470 $HEAR PIN, SK- 1000 -1
5.50
1 EA
6
52258500 pfULTIFREQ.NBS 267 -560 TAB641A HAR
$22.9%
1 EA
523
62258590 NBS, TAB 641. 62775-1643
392.78
2 SA
786
52263600 SURGE ARRRSTOR,NETSR LCOP.
30.87
1 EA
31
62745830 RELAY, TAB $04, NEUTRAL, A62 -277
299.20
1 RA
299
52773800 RELAY BRACKET.HOLDB 2 B1 RELAYS.
81.98
1 EA
82
52776370 RELAY PLUGBOARA,GRS 81,TAB 900
30.67
1 SA
31
52177970 FLAG TERMINAL, FOR ORS, 14 -10
2.17
15 EA
33
82178110 FLAG TEMINAL, FOR ORB, 20 -16
1.58
15 RA
24
52779280 RELAY TEST T2RL%I,QR8 SS
6.42
1 RA
6
53311490 EXTRACTOR FOR '$- TE- VUNALS P3 -308
9.13
1 SA
9
$1311510 TEST NUT WRENCH. ORS AP3 -320
31.01
1 EA
33
53648010 INSUbATING CAP & BHIELD ASSY-
2.34
4 FA
9
53903860 SPD 120124OTDFL SURGE PROTECTOR
276.21
1 RA
276
53954500 180429 -000 BOOTLEG KIT
50.58
5 EA
253
FORK 30 -1 PAOE OS NQRE
WORK hR0$R AUTKORIZATOR- DETAIL OF ESTI&MTED EXPEIMITUM
PRAT NOt 6b427
A.N.O. MOs 85623
41.0. h,Ot
RAILROAM UPRR CO. A.I. Not 08ENIO
IOCATIONt SPDXANE,WA,PiNEB ROAD,SPDXANE 508. STATE WA
DBPARTI-MNT: ENOINERRINO SERVICES 4AIr SF,Ct 4601
TOTAL 25,794
;
;
a
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I
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E
i
I
FORM 30-1 PAGE 07 MORE
f.'ORK ORDER AIJTxoxI2AT.TCV- nftATL OF ESTIMATED EXPENDMAkS
PROD W.0t 60421
A.W.O. llOt 05613
W.O. Not
RAILROAD: UPRR.CO. E.I. NOt 08SH10
LOCATXONt SFOKANE,NA,PINES ROAD,SPOKANE SUB, OTATEt WA
DEPARTMNT: ENGINEERINO SERVICES VAL $SC: 4301
J68
ACCT
UNIT
TOTAL CN1lGABLE TO
NO,
NO.
DESCRIPTION
- - - - -- -
QTY
- - - - --
U14 COST-
-- - - - - --
LABOR
---------
HATF? M
-- ------ ---------
P.I. O.E. OTH�1
---------
I
-----
WAL SEC: 4601 1
I
I
I 1
I
I 1
!
!t* N014 JOINT FACILITY * *I
I
l
I 1
J
I l
t
! t
I
1
I 1
1
1 J
MAIN LINE ** 1
1
J
E 1
1
1 1
1
1 709
1 BNO"BERING !
!
1
! 5956!
1
! I
I
1510•HWY XNG WC 340Q21
I
1
1 48211
!
! 1
!
1 LABOR ADDITIVE 167.763 1
1
1
1 179971
!
J 1
1709 - 0021 -00010
I
! JOB TOTAL 1
[!
1 287741
1
1 1 28774
1
1 !
l
1
t 1
1
I 1
6
1 0-27
1 SIGNAL l
!
1
1 1
257.901
1 1
1
t 910 -M4Y XNG WIC 340041
1921MD!
1 409631
t
3 t
I
t &ILL PREP J
I
t
[ 900f
l
i 1
1
J PERSONAL EXPENSES 1
l
i
1 1
231901
!
1
1 ROCK /0lfAVEL /FILL I
I
t
! 1
30001
1 1
!
1 CANTILEVER FND. RliWAL1
I
t
[ 1
500(11
1 1
1
! FLAGGING J
I
E
1 1
100001
! t
1
J \ON STOCK GATE ASSE51. I
I
I
I J
80001
t !
J
1 t4tTER BSRVICE 1
I!
l 1
50001
I 1
t
t TRANSP /IB /OB /RCLW CONTRI
I
f
l 1
6397!
1 !
1
1 CONTRACT S
1
1
t 1
25791
f !
E
1 N-ATL STORE EXPENSE t
t
1
1 1
41
! 1
1
1 SALES TAX 1
I
I
! 1
10314
I !
1
1 LABOR ADDITIVE 367.760 I
l
1
t 70-2291
!
1 1
1
I
t
I t
1
1 1709- 0021 -00010
t
!
I J0D TOTAL 1
I
l
1 1120921
899911
! 1 202003
8
1 709
1 PEDERAL /STATE !
!!
I I
1
! 1
I
1 SIGNAL 1
1
1
1 !
1
1 !
!
i SIG -MY XNG WC 340071
toapi
1 21231
1
1 1
1 LABOR ADDITIVE 167.70 I
1
1
1 26611
1
1 1
[
1 1
1
1
1---------- 1^-------
-J---------
1--- - - - - --J --- - - ----
I
I
I
1 1
I
I 1709- 0021 -00010
I
I
I
1 JOB TOTAL. I
11
1 56841
t
1 1 5684
!
1 !
t
!
1 1
f
! 1
799
1 709
1 ENVIRONMENTAL- PSNUTS I
1
1
1 f
1J
! 1
1
l l
!
1 1709- 0021.00010
---
1
----
1 !
1 JOB TOTAL I
-------------- -------- -- -
l
I
------
I
-- - - - ---
t I'
-- - - - - - --
it
- --- ----- -- -
! J i
- - - - -- --------- -- - ------
i
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1 '
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YOM 30 -1 PAGE OB N.!!RE
WORK ORDER AUTHORIZATION- DETAIL OF 'ESTIt4ATED EXPENDITURES
PRW No 60427
A.N.O. Rot 88613
W.O. AOt
RAILROAD: UPRR CO. R.I. to: 08EN10
LOCI \'PION! SFOXAMWA,P M ROADMONANR SOB. STATEt VA,
DEPARTMENT: Ett`GINEERIM SERVICES VAL SEC: 6501
00B ACCT
UNIT
TOTAL CHROABLE
TO
NO. NO.
DESCRIPTION
QTY %I COS!'
tA=
MTERIAL
P.I. O.E.
OTHER
- -- 1----
t------------------------
1-------
l..1 ------
t 1
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!
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! 1
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-- ---- - - - - -� --- - -----
IPROJEC'C TOT 66421
- -
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--- - - - - --
1 1468903
--------- _
899921
!
1 336642
t
f.
!
E
a
SST MTSD BYt ESRV241 CID6s 223253 00 TOTAL ESTMTE0 EXPEMITORESt $236,542
a•* ..........
J)AT3: 11 -02 -2011 APPROVED M APPROVED BYs
1
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I
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i
PORi6 30 -1
PAGE 09 MORE
%tRX ORD2R AhTBORIEATIOP-
DETAIL OF ESTIMTED EXPENDITURES
PROD NOs 50427
A.W.O. NO% 05613
H.O. Nos
RAILROADS
UPRR CO.
S.Z. Not 0861410
LOCATION!
SEOXAXR,WA,PIIIEB ROAD,BPOKANE SUB.
STATE: NA
DEPARTILCM MOINKERIINa SERVICES
VAL SECt 4501
JOB ACCT
UNIT
'TOTAL CBIIOABLE
TO
NO, IM.
DESCRIPTION
QTY Vu COST
ZABOR
!•IATERIAL
P.I. 15. E.
OTHER
I
f
t
!
l
t 1
! !
t
1 I
J
!
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t I
t !
J
J I
1
I
!
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1 !
1
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1 !
l 1
1
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1
1
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1 I
! 1
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1 I
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1 1
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3
ACCT 709
StMTOTAL
236542
t
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1
J I
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1
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t
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1 f
t t
1
1 t
t
1
[
1 1
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... ...
I
... ...
........................
IESTIM 711E TOTALS
....q ...................
...... .. .....a
I 1 (
...C... .. ......
......... .....acne.
1 1465501
....a.... ..aa.....
a........
899921
.........
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1 1
......aaq .........
236542
SST MTSD BYt ESRV241 CID6s 223253 00 TOTAL ESTMTE0 EXPEMITORESt $236,542
a•* ..........
J)AT3: 11 -02 -2011 APPROVED M APPROVED BYs
1
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i
FORM 30 -2 PAGE 10 IAST
WORK ORDER AUTHORITY- DETAIL OF BSTIAIATED CREDITS
PROD KOs 60427
A.W.O. NOt 85513
W.D. Wol
RAILROAD: UPRR CO-. E.I. j�Ot 08EN10
iCCATIOt{: SPOKANE, WA, PINES ROAD,SSOKANB BUS. STATEt WA
DEP,IRrAENTt RNOINEERING SERVICES VAL $ECI 4501
J00 ACCT LEDGER
90. NO. DESCRIPTION SALVAGE VALUE
I IVAL SECT 4501 1 1! F f t
1 I •• MAIN LINE +• I I I 1 1 I
900 M. BIGNAL
vaaaan an- vaaaysaa..... a- a- man n- nYnna. ay- na- man er _..a.a�aaaas- aae .............. moan-- ...avv.aa-- a.............
ESTI�IATt;O CREDIT KO 'RE8ERVE FOR ROAD PROPERTY TO BE RETIRED AND REPLACED' ............t... S
ESTIMATED CREDIT TO 'RESERVE PROPERTY RETIRED AND NOT TO 8E REPLACED' .... ................ ¢
ESTIMATED CREDIT TO 'ERDIPMENT RETIRED' .................... ............................... ¢
£STOIATED CREDIT TO ............................................................... I....... ¢
.--- aa- aaa..... an. a. a.... a...-aa. n......aaaana....nn a.... v.. 0. nn..aaa.n..va... a. a. . ..............................
ESTIMATED BYt RSRV241 CID$c 223751 000
DATE: 11.02 -3011 APPROVED BY: APPROVED BYt
f
i
I
s
TOTAL UNIT COUNT 30
,
PAVEMENT REWORATION COSTS (Actual) 6
Annual Main(enonco Cost at 5170IUnit 55100
f
-UP suppUed Unit Value
140yemLer 3, 2011
t ,
t
1
APxr4A UNIT STATEMENT OFRAILROAD HIGHWAY GRADE CROSSINGSIGNALS
ESTIMATED MAINTENANCE COSTS
{
FOR
PID #60427
900I90 AMSFE1CAe
BY THE UNION PACIFIC RAILROAD
;
STREET
PINES RD,
i
1
TOWN
SPORAN%WA;
i
I
MILEPOST
8.95
$UBDrMION
SPOKANE
AARIDOTNO,
6615198
WORK ORDER#
85413
I
DESCRIPTION
UNIT VALUE
QUANTITY UNITS
NON -CODER TRIG CIRCUIT, (stondatona AETAC nrTt(e;10)
2
0
0
SUPERIMPOSED CIRCUIT(.mAC) /DETECTION LOOP 2
0
0
HIGHWAY GRADE CROSSING SIGNAL
2
1
2
-
(ONEPA)R OF FLASHINGLIGHTS)
ADDITIONALPAIR OFLIGHTS
1
1
I
i
GATE MECHANISM, AUTOMATIC
8
1
8
1
WI'THARM UP TO 26 FT
GATE MECHANISM, AiTOMATIC
10
0
It
WITHARM OVER 26 FT
GC1'( 11X1'( Cue, belmroie =¢,ri,t,pirltsckeli<ntl)
15
1
X6
EXIT GATE MANAGEMENT SYSTZM RACK.*
10
0
0
j
MOVEMENT DETECTOR (PMD)
6
0
0
MOVEMENT DETECTOR (STANDBY UNIT)
3
0
0
RADIO DATA LINK, PER UNIT
1
0
0
PREEMPTION CIRCUIT
2
0
0
'
{
DATA.RECORDER
1
0
0
REMOTE MONITORING DEVICE*
2
1
2
BONDED RAILJOINTS
1
0
0
BATTERY AND CHARGER(p,rst0
1
2
2
TOTAL UNIT COUNT 30
,
PAVEMENT REWORATION COSTS (Actual) 6
Annual Main(enonco Cost at 5170IUnit 55100
f
-UP suppUed Unit Value
140yemLer 3, 2011
4
P
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:I
EXHIBIT C
To Supplemental Agreement
(Existing Public Road Crossing Improvement)
Cover Sheet for the Form of
Contractor's Right of Entry Agreement
DCAPDX_763154_vl
U imi
Dk�tfie3J
January 6, 2011
To the Contractor:
REDACTED
UPRR Folder NO.: 717 -64
Before Union Pacific, Railroad Company can permit you to perform work on its property for signal
improvements to the existing Pines Road at-grade public road crossing, it will be necessary for you to
complete and execute two originals of the enclosed Contrac 's Ri ht o Eli A eemg . Please:
1. Fill in the co legal name ofthe contractor inthe space provided on Page 1 ofthe Contractor's
Right of Entry Agreement. ifacorporation , give the state ofincorporation. Ifapartnership,givathe
names of all partners.
2. Fill in the date construction will begin and be completed in Article 5, Paragraph A.
3. Fill in the name of the contractor in the space provided in the signature block at the end of the
Contractor's Right of Entry Agreement. if the .contractor is a corporation, the person signing on its
behalf must be an elected corporate officer.
4. Execute and return all copies of the Contractor's Right of Entry Agreement together with your
Certificate of Insurance as required in Exhibit B, in the attached, self-addressed envelope.
5. Include a check made payable to the Union Pacifio Railroad Company in the amount of $500.00. If
you require formal billing, you may consider this letter as a formal bill. In compliance with the
Internal Revenue Services' new policy regarding their Form 1099, I certify that' is the
Railro #d Company's correctFederal Taxpayer IdentificationNumbor and thatUnion Pacific Railroad
Company is doing business as a corporation.
- - -JCTn�e�xtubrfB of a enc os�iec Con c o s iii o y 91:1, n , yu are requied o pro cure
Railroad Protective Liability Insurance WLI) for the duration of this protect. As a service to you, Union
Pacific is making this coverage available to you. Ifyou decide that acquiring this coverage from theRailroad
is of benefit to you, please contact Mr. Mike McGrade of Marsh USA @ 800- 729 -7001, e-mail:
willfamjsmith �marsh.com.
This agreement will not be accepted by the Railroad Company until you have' retumed 011 ofthe
following to the undersigned at Union Pacific Railroad Company:
1. Executed, unaltered duplicate original counterparts of the Contractor's Right of Entry Agreement;.
2. Your check in the amount of $500.00 to pay the required balance due of the required Contractor's
Right of Entry fee. (The Folder Number and the name "Paul G. F=OW' should be written on the
check to insure proper credit). If you require formal billing, you may consider this letter as a formal
bill;
3. Copies of all of your into -date General Liability, Auto Liability & Workman's Compensation
Insurance Cordficates (yours and all contractors), naming Union Pacific Railroad Company as
additional insured;
This document contains confidential tax information and Real Estate Department
UNION PACIFIC RAILROAD COMPANY
has been redacted pursuant to RCW 82.32.330. 14co Douglas Street MS1690
Omaha, 0.0690
You may P etition for a review of our findings pertaining to any ix 402.601.0340
redacted or withheld documents pursuant to Spokane Valley
Municipal Code (SVMQ 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550.
4. Copy of your uu -to -date Railroad Protective Liability Insurance Certificate (yours and all
contractors), naming Union Pacific Railroad Company as additional insured.
RETURN ALL OF'I MSE REQUMD ITEMS TOGETHER IN ONE ENVELOPE.
DO NOT MAIL ANY ITEM SEPARATELY.
If you have any questions concerning this agreement, please contact me as noted below. Have a safe
dayl
sincerely,
;Dad
SeniorManager Contracts
Phone; (402) 544 -8620
e -mail: Rsfarreii@up.com
Real Estate Department
UNION PACIFIC RAILROAD COMPANY
1400 Dou91es Street. MS 1690
Omaha, Nebraska 881179.1680
tax 402.6011.8340
9
Obntr4ctors ROE (Generic) 08-1 6-07 BUILDING AMERICA'
Fo rn Approved - AVP Law at
UPRR Folder No.- 717 -64
UPRR Audit No: 81813
CONTRACTOR'S RIGHT OF ENTRY
AGREEMENT
THIS AGREEMENT is made and entered into as of the day of
200 ---s by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation
("Railroad'); and
(NAME OF'CONTRACTOR)
a corporation ( "Contractor ").
(State of Corporation)
RECITALS:
Contractor has been hired by the City of Spokane Valley to perform work relating to signal
improvements to the existing Pines Road at -grade public road crossing (the "work "), with all or a
portion of such work to be performed on property of Railroad in the vicinity of the Railroad's We
Post 8.95 on the Railroad's Spokane Subdivision in Spokane Valley, Spokane County, Washington,
as such location is in the general location shown on the Railroad Location Print marked Eshf bit A,
attached hereto and hereby made a part hereof, which work is the subject of a contract dated
betweenRailroad andthe City of Spokane Valley.
(Date of Contract)
The- Railroad -is- willingto pone t tbe-Contraetor -to perform the -work described -abw
location described above subject to the terms and conditions contained in this Agreement
AGREEMENT;
NOW, THEREFORE, it is mutually agreed by and between Railroad and Contractor, as
follows;
AR'T'ICLE 1- DEFINITION OF CONTRACTOR.
For purposes of this Agreement, all references in this agreement to Contractor shall include
Contractor's contractors, subcontractors, officers, agents and employees, and others acting under its
or their authority.
ARTICLE 2 - RI HT GRANTED;POSE•
Railroad hereby grants to Contractor the right, during the terra hereinafter stated and upon and
subject to each and all of the terms, provisions and conditions herein contained, to enter upon and
have ingress to and egress from the property described in the Recitals for the purpose of performing
the work described in the Recitals above. The right herein granted to Contractor is limited to those
contractors ROE (Generic) 08-15.97 Page 4 of 4 January e, 2011
Form Approved -AVP Law
Oontr¢ :to{s ROE (Qenedo) 0846 -07
Farm Approved - AVP Law
BUILDING AMERICA'
portions of Railroad's property specifically desoribed herein, or as designated by the Railroad
Representative named in Article 4.
ARTICLE 3 - TERMS AND CONDITIONS CONTAINED iN EDITS B.
The terms and conditions contained in Exhibit B, Exhibit C and Exhibit D, attacliedhereto, are
hereby made a part of this Agreement.
ARTICLE 4 - ALL NSE ES TO BE DORM AX CONTRACTOR: RAMROAD
I.IMSENTAT_ E.
A. Contractor shall bear any and all costs and expenses associated with any work performed by
Contractor, or any costs or expenses incurred by Railroad relating to this Agreement.
B. Contractor shall coordinate all of its work with the following Railroad representative orhis or hex
duly authorized representative (the "Railroad Representative"):
Jacob Allen
Manager Dack Maintenance
Union Pacific Railroad Company
4315 East Sprague Aven ue
,Spokane, WA 99212
Phone: 509-536-52.33
Fax: 402-501-1937
Cell. 341525 -5681
CurtDouglas
Manager Signal Maintenance
Union Pacific Railroad Company
7150 Jefferson Avenue
LaGrande, OR 97850
Phone: 541-9,62-2245
Fax: 541-962-22,60
Cell: 541 -SOJ -0736
C. Contractor, at its own expense, shall adequately police and supervise all work to be performed by
Contractor and shall ensute that such work is performed in a safe manner as set forth in Section?
of Exhibit B. The responsibility of Contractor for safe conduct and adequate policing and
supervision of Contractox's work shall not be lessened or otherwise affected by Railroad's
approval of plans and specifications involving the work, or by Railroad's collaboration in
pranancan£at>iy `stork, ox b,Scthe pre�enot_thetk se_o£a RailraacU3,eRz�ntatiYe, oxhy_�
compliance by Contractor with any requests or recommendations made by Railroad
Representative.
ARTICLE 5 - TERM: TERN PUT -10N,
A, The grant of right herein made to Contractor shall commence onthe date of this Agreement, and
continue until , unless sooner terminated as hereinprovided, or
(Expiration Date)
at such time as Contractor has completed its work on Railroad's property, whichever is earlier.
Contractor agrees to notify the Railroad Representative inwriting when it has completed its work
on Railroad's property.
B. This Agreement maybe terminated by either party on ten (10) days written notice to the other
ply.
Contractor's ROE (Genedo) 08 -16 -07 Page 2 of 4 January 8, 2011
Form Approved -AVP Law
Contralors ROE (Generic) 08-1"7 BUILDING AMERICA'
F=orm Approved - AVP Low 45
ARTICLE 6 - CERTIFICATE OF MU1tANCE.
A. Before commencing any work, Contractor will provide Railroad withthe (i) insurance binders,
policies, certificates and endorsements set forth in Exhibit C of this Agreement, and (ii) the
insurance endorsements obtained by each subcontractor as required under Section 12 of )Exhibit
B of this Agreement.
B. All insurance correspondence, binders, policies, certificates and endorsements shall be sent to:
Union Paolfio Railroad Company
Real Estate Department
1400 Douglas Street, MS 1690
Omaha, NE 68179 -1690
UPRRFolderft: 717 -64
ARTICLE 7 - MMSSAL OF COMACTOR'S �XEE.
At the request of Railroad, Contractor shall remove from Railroad's property any employee of
Contractor who fails to conform to the instructions ofthe Railroad Representative in connection with
the work on Railroad's properly, and any right of Contractor shall be suspended until such removal
has occurred. Contractor shall indemnify Railroad against any claims arising from the removal of
any such employee $om Railroad's property.
ARTICLE s - A.D1mNIMATMEE FEE.
Upon the execution and delivery of this Agreement, Contractor shall pay to Railroad F1'VE
HUNDRED DOLLARS ($500.00) as reimbursement for clerical, administrative and handling
expenses in connection with the processing of this Agreement.
ARTICLE 9 - CROSSINGS.
No additional vehicular crossings (including temporary haul roads) or pedestrian crossings over
�- �'l-roads rac sages The to a or use p on .ac or wi oufthepnor wn enperrrussion�o
Railroad.
ARTICLE 10 - EXPL0SIVES.
Explosives or other highly flammable substances shall not be stored on Railroad's property
without the prior written approval of Railroad.
contractoes Rom (Generic) o8-1 a-D7 Page 3 of 4 January e, 2044
Form Approved •AVP Lew
eonira, toes Roi. (generic) 08 -18 -07 BUILDINO AM6'B W
Form Approved - NP LOW
1
IN WITLESS WMREOF, the parties hereto have duly . executed this agreement in
duplicate as of the date first herein written.
UNION PACIFIC RAILROAD COMPAWV
(WederalTirvM" REDACTED
PAUL G. FAMLL
Senior Manager Contracts
(Name of Contractor)
By
Title:
This document contains confidential tax information and
has been redacted pursuant to RCW 82.32.330.
You may petition for a review of our findings pertaining to any
redacted or withheld documents pursuant to Spokane Valley
Municipal Code (SVMC) 2.75.080; and obtain judicial review
pursuant to RCW 42.56.550.
contractoes ROE (Gernedc) 08 -15-07 Page 4 of 4 January B, 2011
Form Approved -AVP Lew
To Supplemental Agreement
(Existing Public Road Crossing Improvement)
Cover Sheet for the
Current Applicable Additives
DCAPDX_763154 vl
-_ I'ATL QF NEBRA_. KA
14 3lr:r ur latErtr riv MAIM
&8 t Daw.nomemmn d Phil l..LWI#,ilfaxnn•
1$ ttgtl�gbuw ,r:•1'c�llr +94tu9•LoWnV tXV! lNO
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F AX t In1147M325 • ++U++ jtsi rMV..ac
e
December27, 2007
To: All State Transportation agencies with Union Pacific Railroad Company (UPRR) 7lrackage
Subject; FHWA Approval of Union Pack Railroad Companydanuary 1, 2004 Additive Rates
On December %, 2007, FHWA approved Union Pacific Railroad Company's 2004 Billing Elates for Labor
surcharges . overhead and Indirect Construction Costs, ggWP ent Costs and area Account Insurance. Union
PaoiSo has been notified of the approval and bas been requested to update their billing procedures to reflect these
new rates.
F,HWA's approval was based upon a review perfonned by the Nebraska Dept. of Roads. Copies of the review,
Report No. 2008.12, and FH WA's December 26, 2007, approval letter are included with this transmittal. You
will find the approved rate schedules in FART 11 of the report. Please pass this 1'riformaN0 onto the appropriate
administrative and rail agreement Offlcials within your agency.
All State Transportation agencies are expected to reimburse the Railroad for the Labor Surcharge cost
components (Section fin. Schedules A and B). The Overhead and Indirect Construction Costs (Section 2 in
Schedules A and B), are allowable under 25 CPR 140.907, but your Agency is not required to reimburse the
Railroad far these cost components. Since reimbursement ofthese costs is voluntary, we ask that you inform
Union Pacific of your intentions and Identify which, if any, cost components you will reimburse.
New, for 2004, was the addition of Equipment Additive rates, in lieu of billing direct bouts/miles of use. These
rates ate only applicable for labor perfoimed by personnel within the Maintenance of Way Agreement labor cost
pool. For work that involves signal or flagging labor, the Vehicles. only rate should be used. For work that
involves traok labor, the Vahlelga Machines & Work Equipment rate should be used.
Also, a change was made in the Transportation Department's TB&Y -Road labor group. Occupational training r
labor costs were moved out of the Labor Surcharge - Other Benefits line and moved into the Supporting Costs -
Transportation Department Specific - Bmployee SafetyfPraining line. i
If you have any questions, please contact me at 402.479.4558, or Al Sand at 402 -479 -4403, t
4;A-
Jim Dletsch, Highway AuditManager
r
Controller Division -Audit Section
Nebraska Dept, of Roads
{
PO Box 94759
Uncoln, N8 68S09.4759
sHA aisirdwtlon:
1. Arizona 2 Arkansas 3 California
4. Colorado
6. Idaho
8. Illinois 7. Iowa 8. Kansas
11. IJdesnm • 12. Montana 13. Nebraska
9, Loulsiana
14. Nevada
10. Minnesota
16, New Mexico
16. oldehome 17. Dragon I& Tennessee
19. Taxes
20. Utah f
2i. WasNogton 22. Wisconsin 23. Wyoming
Copy: Union PacUlo Rallroad
Nebraska Division FHWA— Lincoln
Attachments:
December 26 007, FHWA Approval Letter
F
/jIl riQMlli �ijlfvHY (.R7Q•ul�h�NJiI,Y'.it�lcV! Fr71f%1tkY f
AM
uS�CeAwrn ard
otTmnsportaon
radorol FlWhvmy
Admtntrrlotton
December 26, 2007
NEBRASKA DIVISION FHWA
Mr, Am Dietsch
Highway Audit Niananer
Nebraska Depart €neni of Roads
110 13o 94759
Lincoln. NE. 68509 -4759
Dear NJr. Dietsch,
100 Centennial Mall North. Room 220
Uncoln. NE 618508 -3851
Nebraska. FFIWA@RI WA.I)O'f.40V
In Reply Refer To:
NAB -NE
Your letter of October 3, 2007 requests, in accordance with 23 CPH 140.906(b)(1)(iv). Fedeml
Highway Administration (FIIWA) review and approval of Union pacific 8001 -08d Company labor
Additive Rates effective as ofAtlntlaly 1.2004. Thu request is supported by Nebraska Department Of
Roads (NDOH) Revien• Report No, 2008 -12.
A review of the attached report has been completed. CI -TWA 0n<is the review and labor additive rates
acceptable and approves their use effective January I., 2004. FJ4WA is requesting it copy of the
NDOR approval notification letter whell it is sent to Union pacific Railroad Company for our Ries.
In co€ilunction 'A-itll your nutit'ication to the twenty- ft'ea; Stale'i'rensportation Departments listed in
your letter, we will forward copies of the rc °view and appropriate correspondence to the IIHIWA
Division Financial Manager in each state.
Please contact nee at (402) 437 -5966 if you have allY questions.
Sincerely yours.
Richard L Kuaelka'
Trallspor(atiotl Fitiance iylatnager
LA CA
11
REVIEW OF
UNION PACIFIC RAnXOAD COMPANY
1400 DOUGLAS STREET
OMAHA, NEBRASKA 68179
ADDITIVE RATES FOR
LABOR SURCHARGES
OVERHEAD and INDIRECT CONSTRUCTION COSTS
FORCE ACCOUNT INSURANCE, and
EQUIPMENT COSTS
This report is prepared for use of Nebraska Department of Roads administration officlals. Final
determinations establishing the official position of the Nebraska Department of Roads on the matters
reported herein are made by these officials.
Date issued: October 3, 2007 Nebraska Department of Roads
Controller Division - Audit Section
Report No. 2008 -12
Approved:
Vines A. Dlowch
Highway Audit Manager
ReportNo. 2008.12
e' � to a' ►L(W I
A, Scope of Review
We have reviewed the January 1, 2004 additive rates for Labor Surcharges, Overhead and Indirect Construction Costs,
Force Account Insurance, and Equipment Costs of the Union Pacific Railroad Company (UPRR). The rates were based
on 2004 calendar year costs and are the responsibility of the UPRR. Our responsibilities were to provide reasonable
assurances that the rate methodology was reasonable, that cost components and labor bases were representative of actual
allowable costs or cost estimates in accordance with 23 CM Part 1401 and 646% and Title 48 of the Code of Federal
Regulations, Chapter 1, Subpart 31.2, Contracts with Commercial Organizations (48 CPR 1.31.2), and that the rate
computations were accurate.
Our reviewprocedures included examining, on a test basis, the evidence supporting the rate computations. We believe
the tests and procedures that we used in our examination provided a reasonable basis for our conclusion.
13, Concluslons and Recommendations
Our review indicates the Union Pacific's rates are based upon a reasonable methodology, that they were representative
of actual eligible costs or cost estimates, and that the coinputations were accurate.
We recommend That the rates shown in PART Ii — SUMMARY SCHEDULES of this report be accepted by the Federal
Mghway Administration for use on Federal and State Highway project billings.
Reimbursement of the Overhead and Indirect Construction Costs components is also subject to State Agency approval.
According FAPQ 23CFR 140.907, State's have the opportunity to "elect' to reimburse the railroad company for these
costs. As a result, each State will have to determine the extent to which they wish to participate In these costs and notify
the Railroad accordingly.
C. Comments
The equipment additive Is applicable to Maintenance -of -Way Agreement labor, only. The additive cost pool Includes
short and long term leases, taxes, depreciation, maintenance, repairs, and fuel, for both company owned and company
leased vehicles, equipment and machinery. The cost pool also includes reimbursements to UPRR employees for
automobile rentals and use of personal vehicles. When the additive Is used on project billings, there should be no direct
charges for the types of expenses included In the cost pool. if a Contractor performs work on a project, charges for their
vehicles, equipment, machinery and operators will continue to be billed as a direct cost to the project.
The Vehicle rate portion of the Equipment additive should be applied to signal and flagging labor. The Combined
Vehlcle, Machines /Wotk Equipment rate should be applied to track labor.
Bill Clerk lima is included within the Clerical Supervision and Benefits line item oftbo MofW Department Support Cost
component. For Agencies that reimburse the Union Pacific for the Clerical Supervision and Benefits line Item cost, Bill
Clerk time should not be billed or allowed as a direct cost Item. For Agencies that have chosen not to reimburse the
Union Pacific for this line Item cost, Bill Clerk time would be allowable as a direct cost and the MofW- Agreement labor
surcharge would apply.
In theTUY —Road Iabor group, we moved occupational training labor costs out of the Labor Surcharge —Other
Benefits line item and placed it in the Supporting Cost Transportation Department Specific — Employee
Safetyfftaining line item. It is Union Pacific managelnent's responsibility to negotiate with each State Agency regarding
reimbursement of these costs.
The results of this review have been discussed with representatives of the Union Pacific Railroad. They have agreed to
aceeptthe rates as shown in the PART II • SUMMARY SCHEDULES.
A. &pfleabilitY
Use of these rates for billingpurposes is contingent upon approval by the FHWA. Upon their approval, the rates should
be applied to labor costs incurred in 2004 and after, under those actual cost agreements where final payment to the
Company has not been made. The rates should remain in effect until a subsequent rate has been approved by FHWA.
This report is Intended for use by the Union Pacific Railroad Company, the Federal Highway Administration and the
State T ransportatiorullighway Agencies or equivalent agencies in the States where UPRR operates and is not Intended to
be used by anyone other than those specified patties. ,
NZ
Report No. 2008 -12
FART 11-- S M "Ry SCHEI)UI,1>ir
A, Sebedule of Maintenance of Wall Additive Rates Effective January J. 900
feed uaon costs forthe year endlncr December3f. 20P4
1. Labor Surcharges per FAPG 23CFR 140.908(b):
a. Payroll Taxes
b. Wealth & Welfare
c. Vaostlon/SlckMolidayJPd Leave
d. Other Benefits
Labor Surcharge Total
2. overhead and indirect Construction Costs per FAPG 230FR 140.907:
a. Supporting Costs
1. Mo1W Department Specific
( a) - Clerical Supervision and Benefits
( b) - Non/Agreement Supervision and Benefits
( c) . Supplles and Services
(1) -Small Tools and Supplles
( 2) - Miscellaneous Material
(3) - Stationary & Office Supplles
(4) - Industrial Gases
(5) - Radios, StatlonfYard Supplies, eto,
(d) - UtAfties /Phones
( e } - Employee SafetylTraining
Sub -total forMofW Department Specific Casts
2. Altocated /Other Departments
(a) - Operating Department Support Costs
(b)-Bonuses
(c) - Stock Options
( d) - Undistributed Costs
(e) - Finance
(f) -Human Resources
( g) - Information Technology
( h) - Labor Relations
(1) - Depreclatlon OfficelComputers
( j) - Property Tax
Subtotal for Allocated/Other Departments Costs
Total
b. General Administration
3. Force Account Insurance
4, Equipment Costs
a. Vshtclos, only - For use with Signal and Flagging Labor
b. Vehicles, Machines & WArk Equipment -For use with "took Labor
-2-
I
agreeMg
to Labor
NIcn-Aareement-
Labor
Line Item
Cumulative
Une Item
Composite
Rate
met
Rft
Rate
24.60%
17.61%
25.74%
16.91%
10.79%
5.68%
1.860/0
9. 3 to
62.98%
62.98%
49A3%
49A3°/a
4.62%
4.82%
14.65%
14.65%
2.16%
2.18%
2115%
2.16%
0.46%
0.46%
0.120/4
0.12%
1.14%
1.14%
3.83%
3.83%
g94�°
�
29.89%
92.87%
29.89%
79.32%
10.09%
0.10%
1.26%
2.15%
2.64%
2.20%
6.96%
0.49%
3.06%
I=
29.07 %.
68.96%
6.31%
18.00%
23.61%
60.24%
121.94%
128.25%
10.09% .
0.10%
1.26%
2.15%
2.54%
2.20%
6.86%
OAS% E
3.06% i
0.2 ° ' 1
MOM
68.96%
6.31% 114.70%
i
16.00%
We %
n/a %
_
f
l
f
3
Report No. 2008 -12
FART It -- SUMMARY SCHEDULE
t3 Schedule of Transpottatlon Additive Rates Effective January 1, 2004
Based uuon costs for the y ar an Decemper3l, 2004
1. Labor Suroharges per FAPG 23CFR 140.906(b):
a. Payroll Taxes
b. Health & Welfare
o. Vacation/S1ck/Hollday/Pd Leave
d. Other Benefits
e. Protection/Guarantee Pay
Labor Surcharge Total
2. Overhead and Indirect Construction Costs per PAPA 23CFR 140.807:
a. Supporting Costs
1. Transportation Department Speolfc
( a }- Clerical Supervision and Benefits
( b) - Non/Agreement Supervision and Benefits
(c) - Supplies and Services
{ 1 } - Small Tools and Supplies
( 2) - Miscellaneous Material
(3) -Stationary & Office Supplies
(4) - industrial Gases
( 5 ) - Radios, Station/Yard Supplies, eta
( d) - Travel
( e) - Utilities/Phones
(f) - Employee Safetylfrelning
(g) - Transportatlon/Lodging - (TE &Y Labor only)
(h) - Engineer/Trainman Reserve Allowance (TE &Y Labor Only)
Sub -total for Transportation Department Spacifio Costs
2. Allocated /Other Departments
(a } • Operating Department Support Costs
(b } - Bonuses
( c } - Stock Options
(d) - Undistributed Casls
(e) . Flnenoe
(f )- Human Resources
(g) - Information Technology
(h) - Labot Relations
(1) - Depreciation Office /Computers
(j )- Property+Tex
Subtotal for Aliocated/Other Departments Costs
Total
b, General Administration
3. Force Account Insurance
4. Equipment Costs
a. Vehloles
b. MachinesMrork Equipment
-3-
12.52%
0.00%
0,48%
1.56%
0.00%
0.64°%
0.69%
2.12%
4.60%
12.24%
0.200/*
43.46%
9,76%
0.07%
0.93%
2.08%
2,45%
2.13%
8.73°%
0.46%
2.96%
AM
27.80%
71.280%
6.10°%
16.000/*
n/a %
We %
119A4%
146,84%
182.94°%
SAM
12.82%
0.00%
0.48%
1.68%
0.00%
0.640%
0.69%
2.12%
4.800/*
n/ao%
W&
31,02°%
9.78%
0.07%
0.93%
2.08%
2.460%
2.13%
6.73%
0.480%
2.96%
.22*
27.800%
58.82%
6.10°%
10.00%
Na %
Na %
111.39%
139.19%
145.29°%
i
f
i
}
t
i
Tian Suov - Agreement
TE &x- Boad
Labor
Line Item Cumulative
Line Item Composite
Rate nta
M B111fta
24.84%
27.09.°%
19.89%
28A6%
12.34%
18.50%
4.98%
8.320/a
13,63%
0.000
75.68% 75,58°%
60.37% 80.37%
12.52%
0.00%
0,48%
1.56%
0.00%
0.64°%
0.69%
2.12%
4.60%
12.24%
0.200/*
43.46%
9,76%
0.07%
0.93%
2.08%
2,45%
2.13%
8.73°%
0.46%
2.96%
AM
27.80%
71.280%
6.10°%
16.000/*
n/a %
We %
119A4%
146,84%
182.94°%
SAM
12.82%
0.00%
0.48%
1.68%
0.00%
0.640%
0.69%
2.12%
4.800/*
n/ao%
W&
31,02°%
9.78%
0.07%
0.93%
2.08%
2.460%
2.13%
6.73%
0.480%
2.96%
.22*
27.800%
58.82%
6.10°%
10.00%
Na %
Na %
111.39%
139.19%
145.29°%
i
f
i
}
t
i