2013, 01-08 Regular Meeting AGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
FORMAL FORMAT MEETING
Tuesday,January 8,2013 6:00 p.m.
Spokane Valley City Hall Council Chambers
11707 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
CALL TO ORDER:
INVOCATION: Pastor Darrell Cole, Spokane Valley Wesleyan Church
PLEDGE OF ALLEGIANCE:
ROLL CALL:
APPROVAL OF AGENDA:
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS:
Presentation: ICMA [International City/County Management Association] "Voice of the People Award
for Transformation"—Mayor Towey
Presentation: Appreciation Plaque to former Councilmember Brenda Grassel—Mayor Towey
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS:
MAYOR'S REPORT: Proclamations: (1)Spokane Valley's Tenth Anniversary;
(2)Human Trafficking Awareness Day
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on
this agenda as action items. (Action items include public hearings, and those items under NEW
BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When
you come to the podium, please state your name and address for the record and limit remarks to three
minutes.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
a.Approval of the following claim vouchers:
VOUCHER LIST DATE VOUCHER NUMBERS; TOTAL AMOUNT
12/07/2012 27700-27725 $137,944.12
12/07/2012 27726-27772; 1204120007 $289,735.98
12/10/2012 4157-4160;4170; 27774-27776 $233,275.82
12/13/2012 27777-27790 $67,358.64
12/14/2012 27791-27834 $259,916.35
12/19/2012 4171-4174; 27835-27836 $59,618.28
12/19/2012 27837 $787.80
12/21/2012 27838-27859 $79,230.51
12/21/2012 27860-27926; 1218120113 $352,159.39
12/21/2012 5536-5543 $1,505.50
GRAND TOTAL $1,481,532.39
Council Agenda 01-08-13 Formal Format Meeting Page 1 of 2
b. Approval of Payroll for period ending December 15,2012: $273,743.07
c. Approval of Payroll for period ending December 31,2012: $392,058.94
d. Approval of Council Meeting Minutes of December 4,2012 Study Session Format
e. Approval of Council Meeting Minutes of December 11,2012 Formal Meeting Format
f. Approval of Council Meeting Minutes of December 18,2012 Study Session Format
g. Approval of Council Meeting Minutes of December 19,2012 Special Meeting
NEW BUSINESS:
2.Motion Consideration: Council Vacancy Procedure—Mike Jackson [public comment]
3.Motion Consideration: Regional Animal Control Services Interlocal Agreement—Morgan Koudelka
[public comment]
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on
this agenda as action items. (Action items include public hearings, and those items under NEW
BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When
you come to the podium, please state your name and address for the record and limit remarks to three
minutes.
ADMINISTRATIVE REPORTS:
4. Advance Agenda—Mayor Towey
INFORMATION ONLY(will not be reported or discussed):
5. Department Monthly Reports
6. Planning Commission Minutes of November 8,2012
7.EXECUTIVE SESSION: [RCW 42.30.110(1)(i)] Pending/Potential Litigation
CITY MANAGER COMMENTS
ADJOURNMENT
General Meetinui Schedule(meeting schedule is always subject to change)
Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m.
The Formal meeting formats are generally held the 2nd and 4th Tuesdays. Formal meeting have time allocated for
general public comments as well as comments after each action item.
The Study Session formats(the less formal meeting)are generally held the 1st,3rd and 5th Tuesdays.
Study Session formats DO NOT have time allocated for general public comments; but if action items are included,
comments are permitted after those specific action items.NOTICE: Individuals planning to attend the meeting who
require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at
(509)921-1000 as soon as possible so that arrangements may be made.
Council Agenda 01-08-13 Formal Format Meeting Page 2 of 2
Spokane racial-nation
400* Talley City Spokane VatTy, Washington
Spokane Vafiey s tenth Anniversary
WHEREAS, The City of Spokane Valley officially incorporated March 31, 2003, and with an
estimated population of 90,550, is the tenth largest city in Washington State; and
WHEREAS, Spokane Valley is a community of opportunity where individuals and families can grow
and play, and businesses will flourish and prosper; and
WHEREAS, Spokane Valley prides itself on being a friendly, wholesome, safe place to live and raise
a family; and is home to more than seven thousand businesses, including seventeen of
the region's largest employers; and
WHEREAS, in these first ten years of incorporation Spokane Valley has adopted its first
Comprehensive Plan, Developed a Municipal Code and adopted Values and Core
Beliefs which together establish the foundation for future opportunities and growth;
and
WHEREAS, the City implemented and continued refinement of a Six-Year Business plan and has
benefited from a history of prudent financial decisions since our 2003 incorporation;
and
WHEREAS, the City has focused on law enforcement, transportation infrastructure and basic
services to our citizens and initiated a street preservation plan all while maintaining a
balanced budget; and
WHEREAS, Spokane Valley provides residents and visitors with over one hundred seventy-two
acres of unique parks and open areas, CenterPlace Regional Event Center, a Senior
Center, three outdoor pools; and wholesome recreation activities; and
WHEREAS, Spokane Valley encourages citizen participation in the decision-making process, strives
for a balanced approach to growth and development, and has a Council and staff with
a "can-do" attitude as they work toward fair and consistent interpretation and
implementation of regulations; and
WHEREAS, March 31, 2013 marks the City's tenth anniversary of incorporation and recognizing
the decisions we make today will impact the citizens of tomorrow.
NOW, THEREFORE, I, Thomas Towey, Mayor of the City of Spokane Valley, on behalf of the Spokane
Valley City Councilmembers, do hereby proclaim the entire 2013 calendar year as
Spokane Valley's Tenth Anniversary Celebration year
and I encourage citizens, businesses and organizations to support the many facets of this year-long
celebration.
Dated this 8th day of January, 2013.
Thomas E. Towey, Mayor
•
SCI WE
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.001alley.
11 roctamatxon
City of Spokane 'alTey, Washington
1-Inman Trafficking_Awareness Day
WHEREAS, the City of Spokane Valley is committed to protecting human rights and individual
freedom, and supports the elimination of human trafficking, a form of modern day slavery,
which includes forced labor, sexual exploitation and servile marriages by use of force, fraud
and/or coercion; and
WHEREAS, human trafficking has a $32 billion dollar annual profit, with 27 million people
held in modern day slavery across the world, with between 14,500 and 17,500 victims
trafficked into the United States, and one million children exploited annually by commercial
sex trade; and
WHEREAS, many immigrant victims trafficked into the United States do not speak or
understand English, are held captive and isolated, and are unaware of their rights and unable
to access services or ask for help, and US citizen and non-citizen men, women and children
can be victims of human trafficking; and
WHEREAS, human trafficking is a crime hidden in plain sight, and it touches all of our lives
through the people we love, the food we eat, the clothes we wear, and by its unseen presence in
our communities.
NOW, THEREFORE, .I, Thomas Towey, Mayor of the City of Spokane Valley, on behalf of the
Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby proclaim
January 11, 2013, as
Human Trafficking Awareness Day
and I urge citizens to further the goal of equity and fairness for all by honoring this important
observance.
Dated this 8th day of January, 2013.
oboe
rds
•
cp; 5 t T omas E Towey, Mayor
N.,
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 8, 2013 Department Director Approval:
Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER LIST DATE VOUCHER NUMBERS; TOTAL AMOUNT
12/07/2012 27700-27725 $137,944.12
12/07/2012 27726-27772; 1204120007 $289,735.98
12/10/2012 4157-4160; 4170; 27774-27776 $233,275.82
12/13/2012 27777-27790 $67,358.64
12/14/2012 27791-27834 $259,916.35
12/19/2012 4171-4174; 27835-27836 $59,618.28
12/19/2012 27837 $787.80
12/21/2012 27838-27859 $79,230.51
12/21/2012 27860-27926; 1218120113 $352,159.39
12/21/2012 5536-5543 $1,505.50
GRAND TOTAL $1,481,532.39
Explanation of Fund Numbers found on Voucher Lists
p001 -General Fund Other Funds
001.011,000.511 City Council 101 —Street Fund
001.013.000.513. City Manager 103 —Paths &Trails
001.013.015.515. Legal 105—Hotel/Motel Tax
001.016.000. Public Safety 120—CenterPlace Operating Reserve
001.018.013.513. Deputy City Manager 121 —Service Level Stabilization Reserve
001.018.014.514. Finance 122—Winter Weather Reserve
001.018.016.516. Human Resources 123 —Civic Facilities Replacement
001,032.000, Public Works 204—Debt Service
001.058.050.558. Comm.Develop.-Administration 301 —Capital Projects(15t %%REET)
001,058.055.559. Comm. Develop.—Develop.Eng. 302---Special Capital Proj (211d'4%REET)
001.058.056.558. Community Develop.-Planning 303—Street Capital Projects
001.058.057.559. Community Develop.-Building 304—Mirabeau Point Project
001.076.000.576. Parks &Rec—Administration 307—Capital Grants
001.076.300.576. Parks&Rec-Maintenance 309—Parks Capital Grants
001.076.301.574. Parks &Rec-Recreation 310—Civic Bldg Capital Projects
001.076.302.576. Parks &Rec-Aquatics 311 —Pavement Preservation
001.076.304.575. Parks &Rec- Senior Center 312—Capital Reserve
001.076.305.574. Parks &Rec-CenterPlace 402—Storrnwater Management
001.090.000.511. General Gov't-Council related 403 —Aquifer Protection Area
001.090.000,514. General Gov't-Finance related 501 —Equipment Rental&Replacement
001.090.000.517. General Gov't-Employee supply 502—Risk Management
001.090.000.518. General,Gov't-Centralized Services
001.090.000.519. General Gov't-Other Services
001.090.000,531. General Gov't-Natural Resources
001.090.000.550. General Gov't-Economic Dev.
001.090.000.560. General Gov't-Social Services
001.090.000.594. General Gov't-Capital Outlay
RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above.
STAFF CONTACT: Mark Calhoun, Finance Director
ATTACHMENTS: Voucher Lists
vchlist Voucher List Page: 1
12/07/2012 1:06:01 PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27700 12/7/2012 000921 ATO Z RENTALS 113820-1 001.076.305.575 EQUIP RENTAL:CENTERPLACE 9.74
Total: 9.74
27701 12/7/2012 000334 ARGUS JANITORIAL LLC INV008124 001.016.000.521 JANITORIAL SVCS:NOV 2012 2,165.23
Total: 2,165.23
27702 12/7/2012 003229 BARGREEN ELLINGSON 1733472 001.076.305.575 SUPPLIES AT CENTERPLACE 1,776.43
1733480 001.076.305.575 SUPPLIES AT CENTERPLACE 7.09
Total: 1,783.52
27703 12/7/2012 000918 BLUE RIBBON LINEN SUPPLY INC 9383466 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 148.03
9385512 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 194.91
S0043379 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 79.00
Total: 421.94
27704 12/7/2012 001532 BRANDNER,MONICA K Nov 2012 001.076.301.574 INSTRUCTOR PAYMENT 212.80
Total: 212.80
27705 12/7/2012 000572 CARTER,CAROL Expenses 001.076.305.575 EXPENSE REIMBURSEMENT 48.59
Total: 48.59
27706 12/7/2012 001169 CITY OF SPOKANE VALLEY December 2012 001.076.305.575 PETTY CASH:8969,8970,8971 . 33.40
Total: 33.40
27707 12/7/2012 000326 CONSOLIDATED IRRIGATION#19 November 2012 001.076.305.575 UTILITIES:PARKS 81.44
Total: 81.44
27708 12/7/2012 001121 DEW DROP SPRINKLERS,&LANDSCAPI Centerplace#3 309.000.172.594 CP LANDSCAPE DEVELOPMENT-, 1,244.40
Terrace View Pk 2.1 309.309.165.594 TERRACE VIEW PLAYGROUND IMF 54,213.73
Total: 55,458.13
27709 12/7/2012 002308 FINKE,MELISSA Nov 2012 001.076.301.574 INSTRUCTOR PAYMENT 1,456.65
Total: 1,456.65
27710 12/7/2012 003136 GIBSON,CARLY Expenses 001.018.014.514 EXPENSE REIMBURSEMENT 24.42
Total: 24.42
Page: 1
vchlist Voucher List Page: 2
12/07/2012 1:06:01PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27711 12/7/2012 000715 HSBC BUSINESS SOLUTIONS November 2012 001.076.305.575 SUPPLIES FOR CENTERPLACE 124.06
Total: 124.06
27712 12/7/2012 000353 1NTLTRADEALLIANCE 2011-277 001.090.000.550 4TH QTR OUTSIDE AGENCY:ECO I 2,500.00
Total: 2,500.00
27713 12/7/2012 000388 IRVIN WATER DIST.#6 November 2012 001.076.300.576 UTILITIES:PARKS 182.60
Total: 182.60
27714 12/7/2012 001635 ISS FACILITY/EVENT SERVICES 479815 001.076.305.575 EVENT SERVICES AT CENTERPLAI 88.79
479984 001.076.305.575 EVENT SERVICES AT CENTERPLAI 102.44
483729 001.076.305.575 EVENT SERVICES AT CENTERPLAI 149.73
483730 001.076.305.575 NOVEMBER 2012 MONTHLY CLEAI' 7,136.00
Total: 7,476.96
27715 12/7/2012 003191 LANDSCAPE STRUCTURES INC. CI7878 001.076.300.576 SWING SET FOR TERRACE VIEW 5,643.21
Total: 5,643.21
27716 12/7/2012 000252 LOWE'S BUSINESS ACCOUNT November 2012 001.076.305.575 OPERATING SUPPLIES:CP 246.99
Total: 246.99
27717 12)7/2012 001860 PLATT 2879155 001.076.305.575 SUPPLIES:CP 157.58
Total: 157.58
27718 12/7/2012 000709 SENSKE LAWN&TREE CARE INC. 4507597 001.076.300.576 CONTRACT MAINT:NOV 2012 54,123.81
5309669 001.016.000.521 CONTRACT MAINT:NOV 2012 PRE 71721
Total: 54,841.02
27719 12/7/2012 000935 SERVICE PAPER CO 76728042 001.076.305.575 SUPPLIES:CENTERPLACE 196.70
Total: 196.70
27720 12/7/2012 000854 SHERRY PRATT VAN VOORHIS, INC 1349.07 309.309.165.594 0165 TERRACE VIEW PARK-PRO.. 526.50
1350.06 309.000.172.594 CENTERPLACE SOUTH LANDSCAF 112.80
Total: 639.30
27721 1217/2012 002306 TERRELL,LANDSCAPE ARCHITECT,MIC 886 310.000.164.594 COSV SIGN DEVELOPMENT 287.52
Total: 287.52
Page: 2
vchlist Voucher List Page: 3
12/07/2012 1:06:01PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27722 12/7/2012 001472 TESTAMERICA LAB 59005933 001.076.300.576 ENVIRONMENTAL TESTING:PARK; 27.00
Total: 27.00
27723 12/7/2012 002576 TUNE TALES MUSIC,INC Nov 2012 001.076.301.574 INSTRUCTOR PAYMENT 614.16
Total: 614.16
27724 12/7/2012 002918 VALLEY ROTARY CHARITABLE ASSOC 9102 001.076.301.574 BREAKFAST WITH SANTA REVENL 2,255.00
Total: 2,255.00
27725 12/7/2012 000038 WASTE MANAGEMENT OF SPOKANE 1638435-2681-1 001.076.305.575 WASTE MGMT:CENTERPLACE 763.52
1638436-2681-9 001.016.000.521 WASTE MGMT:PRECINCT 292.64
Total: 1,056.16
26 Vouchers for bank code: apbank Bank total: 137,944.12
26 Vouchers in this report Total vouchers: 137,944.12
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley,and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Mayor Date
Council Member Date
Page: 3
vchlist Voucher List Page: 1
12/07/2012 2:37:28PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27726 12/7/2012 000648 ABADAN 27893 00t032.000.543 SUPPLIES:PW 191.14
Total: 191.14
27727 12/7/2012 002988 ACE LANDSCAPING 1955 101.042.000.542 2012 LANDSCAPING RIGHT OF WA 8,709.57
Total: 8,709.57
27728 12/7/2012 002931 ALL WESTERN INDUSTRIAL SUPPLY 94674 101.000.000.542 SUPPLIES:PW 186.77
Total: 186.77
27729 12/7/2012 003089 ALL WESTERN MACHINE WORKS 21058 101.000.000.542 SUPPLIES:PW 43.48
Total: 43.48
27730 12/7/2012 003076 AMSDEN,ERICA EXPENSE 001.032.000.543 EXPENSE REIMUBRSMENT 24.42
Total: 24.42
27731 12/7/2012 002937 AUTO ELECTRIC PRODUCTS 34215 101.000.000.542 SUPPLIES:PW 148.92
Total: 148.92
27732 12/7/2012 000538 BACON CONCRETE INC 4106-PAY APP 1 101.042.000.542 2012 CONCRETE MAINTENANCE 1 11,164.00
Total: 11,164.00
27733 12/7/2012 002993 BROADWAY SPLICING SUPPLY 373304 101.000.000.542 SUPPLIES:PW 200.91
Total: 200.91
27734 12/7/2012 002562 CD'AMETALS 533481 101.000.000.542 SUPPLIES:PW 330.51
536681 101.000.000.542 SUPPLIES:PW 24.46
Total: 354.97
27735 12/7/2012 002572 C1NTAS CORPORATOIN 606735687 101.042.000.543 SERVICES:PW 187.70
606736134 101.000.000,542 SUPPLIES:PW 117.35
606737083 101.000.000.542 SUPPLIES:PW 133.11
606737566 101.042.000.543 SERVICES:PW 160.53
606738026 101.000.000.542 SUPPLIES:PW 117.35
606738977 101.000.000.542 SUPPLIES:PW 117.35
Total: 833.39
27736 12/7/2012 001880 CROWN WEST REALTY LLC DECEMBER 2012 101.042.000.543 COMMON AREA MAINT CHARGE:Iv 169.53
Page: 1
vchlist Voucher List Page: 2
12/07/2012 2:37:28PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount
27736 12/7/2012 001880 001880 CROWN WEST REALTY LLC (Continued) Total: 169.53
27737 12/7/2012 000683 DAVID EVANS&ASSOCIATES 325150 001.058.055.559 SPOKANE VALLEY PLAT REVIEW 1,687.50
Total: 1,687.50
27738 12/7/2012 000425 DAY WIRELESS SYSTEMS 60947 101.042.000.542 TOWER RENTAL 200.00
Total: 200.00
27739 12/7/2012 000278 DRISKELL,CARY EXPENSE 001.013.015.515 EXPENSE REIMBURSEMENT-NOV 89.90
Total: 89.90
27740 12/7/2012 001232 FASTENAL CO IDLEW86179 001.032.000.543 SUPPLIES:PW 61.26
Total: 61.26
27741 12/7/2012 002507 FASTENERS,INC S3011255.003 101.000.000.542 RETURNED PARTS:PW -3.72
S3218603.004 101.000.000.542 RETURNED PARTS:PW -33.56
S3323658.002 101.000.000.542 RETURNED PARTS:PW -99.81
83486702.001 101.000.000.542 SUPPLIES:PW 4.10
S3490105.001 101.000.000.542 SUPPLIES:PW 136.95
S3491720.001 101.000.000.542 SUPPLIES:PW 132.08
S3493073.001 101.000.000.542 SUPPLIES:PW 93.68
Total: 229.72
27742 12/7/2012 001447 FREE PRESS PUBLISHING INC 38791 001.058.056.558 LEGAL PUBLICATION 93.50
38792 001.058.056.558 LEGAL PUBLICATION 85.85
38793 001.013.000.513 LEGAL PUBLICATION 25.00
Total: 204.35
27743 12/7/2012 002235 GRAFOS,DEAN EXPENSE 001.011.000.511 EXPENSE REIMBURSEMENT-NOV 42.72
Total: 42.72
27744 12/7/2012 000917 GRAYBAR 963440345 403.000.163.595 SUPPLIES:PW 13.99
Total: 13.99
27745 12/7/2012 003177 GUTH,ERIC EXPENSE 001.032.000.543 EXPENSE REIMBURSEMENT-NOV 8.89
Total: 8.89
27746 12/7/2012 002520 HUSKY INTERNATIONAL TRUCKS 75897 101.000.000.542 SUPPLIES:PW 429.18
Page: 2
vchlist Voucher List Page: 3
12/07/2012 2:37:28PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27746 12/7/2012 002520 HUSKY INTERNATIONAL TRUCKS (Continued)
75970 101.000.000.542 SUPPLIES:PW 64.44
76020 101.000.000.542 SUPPLIES:PW 42.49
76021 101.000.000.542 SUPPLIES:PW 42.49
779620 101.000.000.542 53665D:YEARLY DOT INSPECTION 48.64
Total: 627.24
27747 12/7/2012 001987 JENKINS,ART EXPENSE 402.402.000.538 EXPENSE REIMBURSEMENT 949.05
Total: 949.05
27748 12/7/2012 000864 JUB ENGINEERS,INC. 0078747 101.042.000.542 TIP DATA MAINTENANCE AND UPD 4,506.38
Total: 4,506.38
27749 12/7/2012 002466 KENWORTH SALES 106271 101.000.000.542 RETURNED PART:PW -12.00
137029 101.000.000.542 SUPPLIES:PW 25.63
Total: 13.63
27750 12/7/2012 003185 LAMB,ERIK EXPENSE 001.013.015.515 EXPENSE REIMBURSEMENT-NOV 37.58
Total: 37.58
27751 12/7/2012 003233 MORRISON,WILLIAM CRYWOLF 001.000.000.342 CRYWOLF REFUND:PERMIT V461 70.00
Total: 70.00
27752 12/7/2012 000662 NAT'L BARRICADE&SIGN CO 78421 001.032.000.543 SUPPLIES:PW 20.11
Total: 20.11
27753 12/7/2012 002556 NORTHWEST WEATHERNET INC 2012-9339 101.000.000.542 2012-2013 WINTER FORCASTING: 315.00
Total: 315.00
27754 12/7/2012 000652 OFFICE DEPOT INC. 632623687001 001.032.000.543 OFFICE SUPPLIES:PW 43.03
632980753001 001.032.000.543 OFFICE SUPPLIES:PW 12.72
Total: 55.75
27755 12/7/2012 001334 OLYMPIC FOUNDRY INC. 0000232018 101.042.000.542 SUPPLIES:PW 2,152.26
Total: 2,152.26
27756 12/7/2012 003232 ORVIS,BETTY&JAMES CRYWOLF 001.000.000.342 CRYWOLF REFUND:PERMIT V101' 6.25
Page: 3
vchlist Voucher List Page: 4
12/07/2012 2:37:28PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27756 1217/2012 003232 003232 ORVIS,BE I I Y&JAMES (Continued) Total: 6.25
27757 12/7/2012 000881 OXARC R168074 101.000.000.542 SUPPLIES:PW 88.05
SSW8005 101.042.000.542 SUPPLIES:PW 18723
Total: 275.28
27758 12/7/2012 002510 POHLSPRING WORKS INC 157231 101.000.000.542 SUPPLIES:PW 1,412.19
Total: 1,412.19
27759 12/7/2012 002467 ()WICK KURB,INC. 103655 101.042.000.542 SUPPLIES:PW 5,02722
Total: 5,027.22
27760 12/7/2012 002578 REBUILDING&HARDFACING INC 46266 101.000.000.542 SUPPLIES:PW 5,958.93
Total: 5,958.93
27761 12/7/2012 002616 ROADWISE,INC 54426 101.000.000.542 SUPPLIES:PW 5,424.87
54427 101.000.000.542 SUPPLIES:PW 5,424.87
Total: 10,849.74
27762 12/7/2012 003208 RODDA PAINT CO. 9399180 101.042.000.542 SUPPLIES:PW 181.55
Total: 181.55
27763 12/7/2012 000064 SCHIMMELS,GARY EXPENSE 001.011.000.511 EXPENSE REIMBURSEMENT-NOV 99.13
Total: 99.13
27764 12/7/2012 000709 SENSKE LAWN&TREE CARE 1NC. 4524999 101.042.000.542 2012 EMERGENCY TRAFFIC CONT 542.71
Total: 542.71
27765 12/7/2012 003231 SHERWIN WILLIAMS COMPANY 8702-1 402.402.000.538 SUPPLIES:PW 17926
Total: 179.26
27766 12/7/2012 000779 SOUTHARD,BRAD NOVEMBER 2012 101.042.000.542 2012 DEAD ANIMAL REMOVAL 3,905.00
Total: 3,905.00
27767 12/7/2012 000001 SPOKANE CO TREASURER 51501408 101.042.000.542 DETENTION SVCS INVOICE:HOVE 4,132.11
Total: 4,132.11
27768 12/7/2012 001903 SPOKANE TRAFFIC CONTROL CRS2012-1 101.042.000.542 CRACK SEALING 6,325.00
Page: 4
vchlist Voucher List Page: 5
12/07/2012 2:37:28PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27768 12/7/2012 001903 SPOKANE TRAFFIC CONTROL (Continued)
CRS2012-2 101.042.000.542 CRACK SEALING 6,585.00
SPVBRIDGE-1 101.042.000.542 BRIDGE INSPECTION SULLIVAN 360.00
Total: 13,270.00
27769 12,7/2012 000065 STAPLES ADVANTAGE 3186834170 001.011.000.511 OFFICE SUPPLIES-COUNCIL 23.92
Total: 23.92
27770 12/7/2012 000419 SUMMIT LAW GROUP 59411 001.018.016.516 PROFESSIONAL SERVICES 892.50
Total: 892.50
27771 12/7/2012 000261 THRIFTY RENTA CAR AUTO SALES NOV-12-1066 001.032.000.543 NOV:SUZUKI VIN 302846 RENTAL i 544.49
NOV-12-1067 001.032.000.543 NOV-SUZUKI VIN 305171 RENTAL, 544.49
NOV-12-1068 402.402.000.538 NOV-HONDA VIN 033896 RENTAL( 544.49
Total: 1,633.47
27772 12/7/2012 000038 WASTE MANAGEMENT OF SPOKANE 1638437-2681-7 101.042.000.543 WASTE MGMT:MAINT FACILITY 178.12
Total: 178.12
1204120007 12/5/2012 000001 SPOKANE CO TREASURER NOVEMBER 2012 001.016.000.539 SPOKANE COUNTY SERVICES 207,856.17
Total: 207,856.17
48 Vouchers for bank code: apbank Bank total: 289,735.98
48 Vouchers in this report Total vouchers: 289,735.98
•
Page: 5
vchlist Voucher List Page: 1
12/10/2012 12:05:03PM Spokane Valley
Bank code: apbank
•
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
4157 12/5/2012 000048 VANTAGE TRANSFER AGENTS,401A PLAN Ben46907 402.231.14.00 401A:Payment 21,559.71
Total: 21,559.71
4158 12/5/2012 000682 EFTPS Ben46909 311.231.11.00 FEDERAL TAXES:Payment 31,459.87
Total: 31,459.87
4159 12/5/2012 000145 VANTAGEPOINT TRANSFER AGENTS,457 PLf Ben46911 001.231.18.00 457 DEFERRED COMPENSATION:Payr 3,770.30
Total: 3,770.30
4160 12/5/2012 000162 VANTAGE TRANSFER AGENTS,401A EXEC PL Ben46913 001.231.14,00 401 EXEC PLAN:Payment 1,052.33
Total: 1,052.33
4170 12/5/2012 000682 EFTPS Ben46918 001.231.11.00 PEDERALTAXES:Payment 743.24
Total: 743.24
27773 12/5/2012 000120 AWC Ben46899 303.231.16.00 HEALTH PLANS:Payment 106,937.76
Ben46916 001.231.16.00 HEALTH PLANS(COUNCIL):Payment 8,204.00
Total: 115,141.76
27774 12/5/2012 000165 DEPT OF RETIREMENT SYSTEMS Ben46901 001231,15.00 PERS:Payment 56,43720
Total: 56,437,20
27775 12/5/2012 000699 WA COUNCIL CO/CITY EMPLOYEES Ben46903 001231.21.00 UNION DUES:Payment 2,239.49
Total: 2,239.49
27776 12/5/2012 002574 WASHINGTON TRUST BANK Ben46905 001.231.20.00 BERG20110-02-03952-4:Payment 871.92
Total: 871.92
9 Vouchers for bank code: apbank Bank total: 233,275.82
9 Vouchers in this report Total vouchers: 233,275.82
Page: 1
vchlist Voucher List Page: 1
12/13/2012 1:30:19PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27777 12/13/2012 000030 AVISTA November 2012 001.076.300.576 UTILITIES:PARKS MASTER AVISTA 9,253.21
Total: 9,253.21
27778 12/13/2012 001169 CITY OF SPOKANE VALLEY December 2012 001.032.000.543 PETTY CASH:8192,91,89,88,87,83 24.50
Total: 24.50
27779 12/13/2012 000070 INLAND POWER&LIGHT CO 94202 101.042.000.542 UTILITIES:NOVEMBER PW 334.31
Total: 334.31
27780 12/13/2012 000388 IRVIN WATER DIST.#6 Overages Oct 2012 101.042.000.542 UTILITIES:PW 7.50
Total: 7.50
27781 12/13/2012 000132 MODERN ELECTRIC WATER CO November 2012 001.076.302.576 UTILITIES:PARKS 1,391.07
November 2012 101.042.000.542 UTILITIES:PW 8,081.27
October 2012 101.042.000.542 UTILITIES:PW 8,580.03
Total: 18,052.37
27782 12/13/2012 002534 PEAK SOFTWARE SYSTEMS 013748 001.076.305.594 SPORTSMAN SQL SOFTWARE 201 2,813.00
Total: 2,81100
27783 12/13/2012 000291 PROJECTACCESS,INC. 110 001.090.000.560 4TH QTR REIMBURSE:OUTSIDE Al 4,125.00
Total: 4,125.00
27784 12/13/2012 000709 SENSKE LAWN&TREE CARE INC. 5307945 001.076.300.576 LEAF RAKE FALL CLEANUP:SPRA' 1,630.50
Total: 1,630.50
27785 12/13/2012 000470 SPOKANE CO Dec 2012 105.105.000.557 2012 LODGING TAX GRANT REIMB 25,738.70
Total: 25,738.70
27786 12/13/2012 000323 SPOKANE CO UTILITIES December 2012 001.076.302.576 SPOKANE COUNTY SEWER 1,459.89
Total: 1,459.89
27787 12/13/2012 000324 SPOKANE CO WATER DIST#3 Nov 2012 101.042.000.542 WATER CHARGES:PW 28.21
Total: 28.21
27788 12/13/2012 001444 UNITED LABORATORIES INV031641 001.076.305.575 SUPPLIES FOR CP 552.72
Page: 1
vchlist Voucher List Page: 2
12/13/2012 1:30:19PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27788 12/13/2012 001444 001444 UNITED LABORATORIES (Continued) Total: 552.72
27789 12/13/2012 000167 VERA WATER&POWER 2012 101.042.000.542 UTILITIES:OCTOBER 2012 3,318.73
Total: 3,318.73
27790 12/13/2012 003175 VISIT SPOKANE 17660 001.076.305.575 2013 RENEWAL OF AMBASSADOR 10.00
18327 001.018.013.513 2013 RENEWAL OF AMBASSADOR 10.00
Total: 20.00
14 Vouchers for bank code: apbank Bank total: 67,358.64
14 Vouchers in this report Total vouchers: 67,358.64
!,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley,and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Mayor Date
Council Member Date
Page: 2
vchlist Voucher List Page: 1
12/14/2012 10:26:14AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27791 12/14/2012 000197 AIRFACTZ 68260 001.018.016.516 CRIMAL REPORTS:NEW HIRES 20.00
Total: 20.00
27792 12/14/2012 000150 ALLIED FIRE&SECURITY JC1010865 001.076.305.575 DELIVERY AND INSTALL SAFE 1,312.56
JC1010866 001.058.057.559 INSTALLTION OF SAFES 3,175.67
Total: 4,488.23
27793 12/14/2012 003228 ASPEN FALLS LANDSCAPE,&CONSTRI OCTOBER 2012 303.303.106.595 GRAVEL SIDESTRIP:PW 652.20
Total: 652.20
27794 12/14/2012 002655 AZTECH ELECTRIC INC PAY APP 1 101.042.133.595 SPRAGUE/SULLIVAN ITS PROJECT 26,967.70
Total: 26,967.70
27795 12/14/2012 000796 BUDINGER&ASSOC INC M12338-1 311.000.162.541 BUDINGER ON CALL TASK H 12,855.83
M12338-2 311.000.162.541 BUDINGER ON CALL TASK H 4,093.30
M12435-1 303.303.149.595 12-022 1 0149 CN MATERIALS TEST 7,579.48
M12445-1 303.303.154.595 12-022 J MATERIALS TESTING 015, 3,624.27
M12488-1A 303.303.106.595 12-022 K COMPACTION&MATTES 535.00
Total: 28,687.88
27796 12/14/2012 002562 CD'A METALS 537989 101.000.000.542 SUPPLIES:PW 80.91
Total: 80.91
27797 12/14/2012 000101 CDW-G T623093 001.032.000.543 HARDWARE/SOFTWARE-PW 81.33
T681892 001.011015.515 HARDWARE:LEGAL 531.56
Total: 612.89
27798 12/14/2012 000322 CENTURYLINK NOVEMBER 2012 001.076.302.576 NOVEMBER 2012 PHONE:509-Z14- 500,86
Total: 500.86
27799 12/14/2012 000729 CH2MHILL INC 3844314 303.303.155.595 0155-SULLIVAN RD W BRIDGE SL 53,041.68
Total: 53,041.68
27800 12/14/2012 001137 COLLIER,BRANT EXPENSE 402.402.000.538 EXPENSE REIMBURSEMENT 344.30
Total: 344.30
27801 12/14/2012 001888 COMCAST DEC 12 001.090.000.518 HIGH SPEED INTERNET:CITY HAL 115.95
Page: 1
vchlist Voucher List Page: 2
12/14/2012 10:26:14AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27801 12/14/2012 001888 001888 COMCAST (Continued) Total: 115.95
27802 12/14/2012 000508 CONOCOPHILLIPS FLEET 31342953 001.058_057.559 NOVEMBER 2012:FLEET FUEL B1L 2,527.03
Total: 2,527.03
27803 12/14/2012 000683 DAVID EVANS&ASSOCIATES 324885 311.000.162.541 2012 TRAFFIC ENGINEERING SER 200.50
Total: 200.50
27804 12/14/2012 002604 DELL FINANCIAL SERVICES LLC 76241933 001.090.000.548 LEASE CONTRACT 1,087.48
Total: 1,087.48
27805 12/14/2012 000409 DEPT OF REVENUE 3213-2012-QTR3 001.090.000.514 3RD QTR MLS CREDIT CARD FEES 235.73
Total: 235.73
27806 12/14/2012 000734 DEPT OF TRANSPORTATION RE-313-ATB21113133 303.303.149.595 SIDEWALK INFILL PROJECT 68.68
Total: 68.68
27807 12/14/2012 001701 DUFFEY,DAN EXPENSE 001.018.014.514 EXPENSE REIMBURSEMENT 427.96
Total: 427.96
27808 12/14/2012 002365 GENERAL DYNAMICS ITRONIX CORP S0026614 001.016.000.521 GOBOOKS FOR SVPD 20,606.80
Total: 20,606.80
27809 12/14/2012 001253 GORDON THOMAS HONEYWELL NOV 12 1042 001.011.000.511 LOBBYIST SERVICES 3,153.52
Total: 3,153.52
27810 12/14/2012 002235 GRAFOS,DEAN EXPENSE 001.011.000.511 EXPENSE REIMBURSEMENT-NOV 190.67
Total: 190.67
27811 12/14/2012 000002 H&H BUSINESS SYSTEMS INC. 073739 001.058.050.558 COPIER SUPPLIES:CD 126.92
143531 001.058.050.558 COPIER SUPPLIES:CD 253.84
Total: 380.76
27812 12/14/2012 000012 JOURNAL OF BUSINESS INC. INV002740033 001.090.000.550 ADVERTISEMENT 2,530.00
Total: 2,530.00
27813 12/14/2012 000482 LANDTEK,LLC 4855 303.303.160.595 EVERGREEN RD RECON.SURVEY 147.50
Page: 2
vchlist Voucher List Page: 3
12/14/2012 10:26:14AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount
27813 12/14/2012 000482 000482 LANDTEK,LLC (Continued) Total: 147.50
27814 12/14/2012 002259 MENKE JACKSON BEYER EHILS 439 001.013.015.515 PROFESSIONAL SERVICES 1,330.47
470 001.013.015.515 PROFESSIONAL SERVICES 1,833.19
511 001.013.015.515 PROFESSIONAL SERVICES 8.75
Total: 3,172.41
27815 12/14/2012 000258 MICROFLEX INC. 00020940 001.090.000.518 TAXTOOLS SOFTWARE RENTAL:N 343.83
Total: 343.83
27816 12/14/2012 003235 MOONEY,ROGER CRYWOLF 001.000.000.342 CRYWOLF REFUND:PERMIT V500r 25.00
Total: 25.00
27817 12/14/2012 003204 NATIONAL BUSINESS FURNITURE MK405619-OFF 001.032.000.543 PLASTIC CHAIRS FOR STREET SH 712.85
Total: 712.85
27818 12/14/2012 000239 NORTHWEST BUSINESS STAMP INC. 86964 001.058.057.559 DATER STAMP:CD 109.79
87149 001.018.016.516 SLOTTED NAME BADGE 16.85
88028 001.058.057.559 DATER STAMP:CD 109.79
88090 001.058.056.558 XL STAMP:CD 121.20
88528 001.058.057.559 XL STAMP:CD 36.31
Total: 393.94
27819 12/14/2012 000652 OFFICE DEPOT INC. 634326672001 001.018.014.514 OFFICE SUPPLIES:FINANCE 69.76
634331250001 001.076.000,576 OFFICE SUPPLIES:PARKS 68.20
634331312001 001.076.000.576 OFFICE SUPPLIES:PARKS 1.47
634331313001 001.076.305.575 OFFICE SUPPLIES:PARKS 3.02
634667866001 001.013.015.515 OFFICE SUPPLIES:LEGAL 154.98
634668852001 001.013.015.515 OFFICE SUPPLIES:LEGAL 27.34
634737181001 001.018.014.514 OFFICE SUPPLIES:FINANCE 373.53
634737431001 001.018.014.514 OFFICE SUPPLIES:FINANCE 20.64
634737432001 001.018.014.514 OFFICE SUPPLIES:FINANCE 7.92
634737433001 001.018.014.514 OFFICE SUPPLIES:FINANCE 96.35
635085982001 001.018.014.514 RETURN OFFICE SUPPLIES -43.59
635088625001 001.018.014.514 OFFICE SUPPLIES:FINANCE 20.02
Total: 799.64
27820 12/14/2012 000854 SHERRY PRATT VAN VOORHIS, INC 1354.05 403.000.163.595 SPRAGUE SWALE UPGRADE PRO. 755.00
Page: 3
vchlist Voucher List Page: 4
12/14/2012 10:26:14AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27820 12/14/2012 000854 000854 SHERRY PRATT VAN VOORHIS, INC (Continued) Total: 755.00
27821 12/14/2012 000230 SPOKANE CO AUDITORS OFFICE NOVEMBER 2012 001.058.056.558 RECORDING FEES 924.00
Total: 924.00
27822 12/14/2012 000658 SPOKANE CO SUPERIOR COURT DECEMBER 2012 001.013.015.515 FILE COMPLAINT 240.00
DECEMBER 2012 001.013.015.515 FILE COMPLAINT 240.00
Total: 480.00
27823 12/14/2012 000001 SPOKANE CO TREASURER 40300088 303.303.151.595 2011 STEP MOU GREENHAVEN 92,148.82
Total: 92,148.82
27824 12/14/2012 000093 SPOKESMAN-REVIEW 336712 001.076.301.574 AD POOLS:ACCT 42801 292.71
338739 001.090.000.550 ADVERTISEMENT:ACCT 8001932 739.62
339923 001.013.000.513 ADVERTISEMENT:ACCT 42365 667.56
Total: 1,699.89
27825 12/14/2012 001895 TAYLOR ENGINEERING INC 6 303.303.115.595 SPRAGUE AVED RECONSTRUCTIC 2,252.64
Total: 2,252.64
27826 12/14/2012 000717 TRANSPO GROUP,INC. 14757 303.303.061.595 PINES ITS DESIGN CONSULTANT 3,593.78
Total: 3,593.78
27827 12/14/2012 002597 TWISTED PAIR ENTERPRIZES L.L.0 11302012 001.011.000.511 BROADCASTING COUNCIL MTGS: 456.54
Total: 456.54
27828 12/14/2012 000087 VERIZON WIRELESS 1138473452 001.016.000.521 AIR CARD FOR POLICE CHIEF 40.01
1138475402 001.016.000.521 AIR CARDS FOR POLICE DEPARTh 803.24
1138481239 101.042.000.542 NOV 2012-VERIZON CELL PHONE: 1,085.48
6815245637 101.042.000.542 NOV 2012-WIRELESS DATA CARD: 560.14
Total: 2,488.87
27829 12/14/2012 003205 WA STATE DEPT OF CORRECTIONS 1012.3-13-SCWC-HQ 101.042.000.542 OCT2012 STATE DOC WORK CRE1 750.00
Total: 750.00
27830 12/14/2012 003236 WATSON,DAVE PRE-LU-2012-0022 001.058.058.345 PRE-APPLICATION MEETING REFL 250.00
Total: 250.00
Page: 4
vchlist Voucher List Page: 5
12/14/2012 10:26:14AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27831 12/14/2012 000676 WEST 826188493 001.013.015.515 NOVEMBER SUBSCRIPTION CHAR 696.28
Total: 696.28
27832 12/14/2012 002839 WIND WIRELESS INC. 77199 101.042.000.542 WIRELESS TELEPHONE/INTERNE 84.95
Total: 84.95
27833 12/14/2012 002651 WOODARD,ARNE EXPENSE 001.011.000.511 EXPENSE REIMBURSEMENT 310.84
EXPENSE 001.011.000.511 EXPENSE REIMBURSEMENT 52.13
Total: 362.97
27834 12/14/2012 003002 XO COMMUNICATIONS SERVICES 0255342286 001.076.305.575 INTERNET/DATA LINES:DECEMBEI 455.71
Total: 455.71
44 Vouchers for bank code: apbank Bank total: 259,916.35
44 Vouchers in this report Total vouchers: 259,916.35
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley,and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Mayor Date
Council Member Date
Page: 5
vchlist Voucher List Page: 1
12/19/2012 3:05:40PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
4171 12/20/2012 000048 VANTAGE TRANSFER AGENTS,401A PLAN Ben47142 001231.14.00 401k Payment 21,340,45
Total: 21,340.45
4172 12/20/2012 000682 EFTPS Ben47144 001231.11.00 FEDERAL TAXES:Payment 31,553.09
Total: 31,55109
4173 12/20/2012 000145 VANTAGEPOINT TRANSFER AGENTS,457 PU Ben47146 001.231.18.00 457 DEFERRED COMPENSATION:Payr 3,746.51
Total: 3,746.51
4174 12/20/2012 000162 VANTAGE TRANSFER AGENTS,401A EXEC PL Ben47148 001.231.14.00 401 EXEC PLAN:Payment 1,052.33
Total: 1,052.33
27835 12/20/2012 001896 DANIEL H BRUNNER Ben47140 001.231.20.00 BONDURANT,MICHAEL 1203245:Pay: 75.00
Total: 75.00
27836 12/20/2012 002227 IDAHO TAX COMMISSION Ben47138 001.231.50.03 IDAHO STATE TAX BASE:Payment 1,850.90
Total: 1,850.90
6 Vouchers for bank code: apbank Bank total: 59,618.28
6 Vouchers in this report Total vouchers: 59,618.28
Page: 1
vchlist Voucher List Page: 1
12/19/2012 3:27:46PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27837 12/19/2012 001822 VALLEY SELF STORAGE 700 101.042.000.542 STORAGE UNIT:PW 787.80
Total: 787.80
1 Vouchers for bank code: apbank Bank total: 787.80
1 Vouchers in this report Total vouchers: 787.80
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley,and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Mayor Date
Council Member Date
Page: 1
vchlist Voucher List Page: 1
12/21/2012 12:41:12PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27838 12/21/2012 001081 ALSCO LSP01242716 001.016.000.521 FLOOR MATS:PRECINCT 20.39
Total: 20.39
27839 12/21/2012 000030 AVISTA November2012 101.042.000.542 UTILITIES:PW MASTER AVISTA 24,586.39
Total: 24,586.39
27840 12/21/2012 003247 BENECCHI,RICK Refund 001.058.058.345 REFUND RECORDING FEE FOR BF 15.00
Total: 15.00
27841 12/21/2012 000918 BLUE RIBBON LINEN SUPPLY INC 9387526 001.076.305.575 LINEN SUPPLYAND SERVICE FOR 37.08
9389538 001.076.305.575 LINEN SUPPLYAND SERVICE FOR 163.66
S0043914 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 26.60
S0043986 001.076.305.575 LINEN SUPPLY AND SERVICE FOR 201.26
50044459 001.076.305.575 LINEN SUPPLYAND SERVICE FOR 25.48
S0044532 001,076.305.575 LINEN SUPPLY AND SERVICE FOR 203.14
S0045424 001.076.305.575 LINEN SUPPLY AND SERVICE FOR 10.00
Total: 667.22
27842 12/21/2012 000858 FOOD EQUIPMENT INTL,INC. 5756 001.076.305.575 SUPPLIES FOR CENTERPLACE 266.10
Total: 266.10
27843 12/21/2012 003186 GENERAL FIRE PROTECTION SYSTEM 0050754 001.016.000.521 FIRE ALARM LABOR AND PARTS:F 286.97
Total: 286.97
27844 12/21/2012 003249 LEXINGTON HOMES 00-FNA782 001.237.10.98 SWALE DEPOSIT FEE REFUND 1,000.00
01-FNA497 001.237.10.98 SWALE DEPOSIT FEE REFUND 1,000.00
01-FNA498 001.237.10.98 SWALE DEPOSIT FEE REFUND 1,000.00
02-FNA26 001.237.10.98 SWALE DEPOSIT FEE REFUND 1,000.00
02-FSW498 001.237.10.98 SWALE DEPOSIT FEE REFUND 1,000.00
02-FSW636 001.237.10.98 SWALE DEPOSIT FEE REFUND 1,000.00
02-FSW653 001.237.10.98 SWALE DEPOSIT FEE REFUND 1,000.00
03002062 001.237.10.98 SWALE DEPOSIT FEE REFUND 1,000.00
Total: 8,000.00
27845 12/21/2012 003190 LUKINS&ANNIS,PS 317633 001.013.015.515 PROFESSIONAL SERVICES 1,242.50
317634 001.013.015.515 PROFESSIONAL SERVICES 227.50
Page: 1
vchlist Voucher List Page: 2
12/21/2012 12:41:12PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27845 12/21/2012 003190 003190 LUKINS&ANNIS,P.S (Continued) Total: 1,470.00
27846 12/21/2012 001684 MARKETING SOLUTIONS NW CP 12-18-12 Media 001.076.305.575 ADVERTISING FOR CENTERPLACE 6,436.25
CP 12-18-12 Prod 001.076.305.575 ADVERTISING FOR CENTERPLACE 780.00
Total: 7,216.25
27847 12/21/2012 001860 PLATT 2882818 001.076.305.575 SUPPLIES:CENTERPLACE 115.64
2894345 001.076.305.575 SUPPLIES:CP 363.86
Total: 479.50
27848 12/21/2012 000709 SENSKE LAWN&TREE CARE INC. 5215218 001.076.300.576 IRRIGATION SUPPLIES-DISCOVEI 769.17
Total: 769.17
27849 12/21/2012 000935 SERVICE PAPER CO 76698674 001.076.305.575 CREDIT MEMO FOR RETURNED IT -40.19
76737649 001.076.305.575 SUPPLIES FOR CENTERPLACE 1,474.08
Total: 1,433.89
27850 12/21/2012 000935 SERVICE PAPER CO 76741722 001.016.000.521 SUPPLIES:PRECINCT 1261.25
Total: 1,361.25
27851 12/21/2012 003250 SHOREWOOD HOMES 00-FNA371 001.237.10,98 SWALE DEPOSIT FEE REFUND 1,000.00
00-FNA372 001.237.10.98 SWALE DEPOSIT FEE REFUND 1,000.00
00-FNA373 001.237.10.98 SWALE DEPOSIT FEE REFUND 1,000.00
99-FNA313 001237.10.98 SWALE DEPOSIT FEE REFUND 1,000.00
Total: 4,000.00
27852 12/21/2012 001083 STANDARD PLBG HEATING CONTROLS 50198 001.016.000.521 NOVEMBER 2012 MONTHLY MAINT 553.60
Total: 553.60
27853 12/21/2012 000773 STUDIO CASCADE,INC. 1766 001.076.000.576 PLANNING SUPPORT SERVICES:F 4,770.00
Total: 4,770.00
27854 12/21/2012 001472 TESTAMERICA LAB 59006123 001.076.300.576 ENVIRONMENTAL TESTING:PARK: 27.00
Total: 27.00
27855 12/21/2012 001911 THE GLOVER MANSION CP564 001.076.305.575 EVENT SERVICES AT CENTERPLA( 161.69
Total: 161.69
Page: 2
vchlist Voucher List Page: 3
12/21/2012 12:41:12PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27856 12/21/2012 000295 VALLEYFEST December 2012 001.090.000.550 OUTSIDE AGENCY GRANT:ECO DI 1,642.91
Total: 1,642.91
27857 12/21/2012 003175 VISIT SPOKANE 5656 105.105.001.557 2012 LODGING TAX REIMBURSEME 15,807.07
Total: 15,807.07
27858 12/21/2012 000038 WASTE MANAGEMENT OF SPOKANE 0056428-1518-6 402.402.000.538 WASTE MGMT:NOVEMBER 2012 5,656.11
Total: 5,656.11
27859 12/21/2012 001409 WORLD CLASS COMMUNICATIONS 121111173101 001.076.305.575 ANSWERING SERVICE CENTERPL 40.00
Total: 40.00
22 Vouchers for bank code: apbank Bank total: 79,230.51
22 Vouchers in this report Total vouchers: 79,230.51
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley,and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Mayor Date
Council Member Date
Page: 3
vchlist Voucher List Page: 1
12/21/2012 1:30:30PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27860 12/21/2012 000958 AAA SWEEPING,LLC 48879 402.402.000.538 2012 STREET SWEEPING SERVICE 70,433.10
48880 402.402.000.538 2012 STORM DRAIN CLEANING SE 6,680.64
Total: 77,113.74
27861 12/21/2012 002905 ABC UPHOLSTRY 507436 101.000.000.542 CUSTOM POUCHES FOR VEHICLE 105.98
Total: 105.98
27862 12/21/2012 002543 AIR ELECTRIC EQUIPMENT&TOOLS 181287 101.000.000.542 ACCT 128693-SUPPLIES PW 204.53
Total: 204.53
27863 12/21/2012 001081 ALSCO LSP01245430 001.058.057.559 FLOOR MATS:BLDG 39.55
Total: 39.55
27864 12/21/2012 003076 AMSDEN,ERICA EXPENSE 001.032.000.543 EXPENSE REIMBURSEMENT 13.32
Total: 13.32
27865 12/21/2012 001012 ASSOC BUSINESS SYSTEMS 605661 001.013.015.515 COPIER COST:LEGAL 120.52
605787 001.058.050.558 COPIER COST:CD 145.23
Total: 265.75
27866 12/21/2012 002753 BAKER CONSTRUCTION 6804-1 101.042.000.542 UTAH AVE-PAVE 6'WIDTH 26,065.96
Total: 26,065.96
27867 12/21/2012 000173 BINGAMAN,GREG 4TH QTR 2012 001.018.014.518 4TH QTR CELLALLOWANCE 2012 135.00
Total: 135.00
27868 12/21/2012 000168 BLACK BOX NETWORK SVC SPO-038114 001.090.000.518 PHONE SERVICE 67.94
Total: 67.94
27869 12/21/2012 000904 BRANCH,CAROLBELLE 4TH QTR 2012 001.018.013.513 4TH QTR 2012 CELL ALLOWANCE 135.00
Total: 135.00
27870 12/21/2012 002562 CD'A METALS 543473 101.000.000.542 SUPPLIES:PW 71.09
543522 101.000.000.542 SUPPLIES:PW 201.73
543638 101.000.000.542 SUPPLIES:PW 180.77
Total: 453.59
Page: 1
vchlist Voucher List Page: 2
12/21/2012 1:30:30PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27871 12/21/2012 000101 CDW-G T716554 001.090.000.518 HARWARE:HDMI 20.26
T871021 001.090.000.518 HARDWARE:ADAPTOR 11927
V165161 001.090.000.518 INFOCUS MACHINE 632.62
Total: 772.15
27872 12/21/2012 000863 CENTURY WEST ENG CORP 233390 101.042.000.542 2012 TIP SERVICES-EXPIRES 12/: 5,886.46
Total: 5,886.46
27873 12/21/2012 000425 DAY WIRELESS SYSTEMS 106779-00 101.000.000.542 SUPPLIES:PUBLIC WORKS 1,034.04
Total: 1,034.04
27874 12/21/2012 000734 DEPT OF TRANSPORTATION RE-313-ATB21211059 101.042.000.542 STATE ROUTE ROADWAY MAINT 5,251.44
RE-313-ATB21211060 101.042.000.542 SIGNAL&ILLUMINATION MAIN 4,562.79
Total: 9,814.23
27875 12/21/2012 000912 DEX MEDIA WEST DECEMBER 2012 001.076.304.575 ADVERTISING FOR SENIOR CENT/ 31.74
Total: 31.74
27876 12/21/2012 000278 DRISKELL,CARY EXPENSE 001.013.015.515 EXPENSE REIMBURSEMENT 114.10
Total: 114.10
27877 12/21/2012 003248 EASTERN DISTRICT OF WASHINTON DECEMBER 2012 001.013.015.515 ADMISSION TO FEDERAL COURT 201.00
Total: 201.00
27878 12/21/2012 002157 ELJAY OIL COMPANY 4204307 101.000.000.542 NOVEMBER 2012 MAINT SHOP FUI 1,185.38
Total: 1,185.38
27879 12/21/2012 001447 FREE PRESS PUBLISHING INC 38827 001.058.056.558 LEGAL PUBLICATION 87.55
38828 001.058.056.558 LEGAL PUBLICATION 84.15
38866 001.013.000.513 LEGAL PUBLICATION 161.60
38867 001.058.056.558 LEGAL PUBLICATION 89.25
38868 001.058.056.558 LEGAL PUBLICATION 96.90
Total: 519.45
27880 12/21/2012 002992 FREEDOM TRUCK CENTERS PC001122721:01 101.000.000.542 SUPPLIES:PW 55.83
Total: 55.83
27881 12/21/2012 002235 GRAFOS,DEAN 4TH QTR 2012 001.011.000.511 4TH QTR 2012 CELL ALLOWANCE 135.00
Page: 2
vchlist Voucher List Page: 3
12/21/2012 1:30:30PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27881 12/21/2012 002235 002235 GRAFOS,DEAN (Continued) Total: 135.00
27882 12/21/2012 000007 GRAINGER 9008148976 001.032.000.543 SUPPLIES:PW 65.47
9013011284 001.058.057.559 SUPPLIES:CD 159.61
Total: 225.08
27883 12/21/2012 002568 GRANICUS INC 41191 001.143.70.00 BROADCASTING SERVICES 719.59
Total: 719.59
27884 12/21/2012 002271 GRASSEL,BRENDA 4TH QTR 2012 001.011.000511 4TH QTR 2012 CELL ALLOWANCE 135.00
Total: 135.00
27885 12/21/2012 000917 GRAYBAR 963839402 101.042.000.542 SUPPLIES:PW 835.25
Total: 835.25
27886 12/21/2012 003177 GUTH,ERIC EXPENSE 001.032.000.543 EXPENSE REIMBURSEMENT 40.42
Total: 40.42
27887 12/21/2012 000002 H&H BUSINESS SYSTEMS INC. NOVEMBER 2012 001.058.057.559 COPIER COST 2,418.02
Total: 2,418.02
27888 12/21/2012 002682 HAFNER,CHARLES 4TH QTR 2012 001.011.000.511 4TH QTR 2012 CELL ALLOWANCE 135.00
Total: 135.00
27889 12/21/2012 000265 JACKSON,MIKE 4TH QTR 2012 001.013.000.513 4TH QTR 2012 CELL ALLOWANCE 135.00
Total: 135.00
27890 12/21/2012000012 JOURNAL OF BUSINESS INC. DECEMBER2012 001.018.013,513 SUBSCRIPTION RENEWAL 39.95
Total: 39.95
27891 12/21/2012 000864 JUB ENGINEERS,INC. 0079234 101.042.000.542 TIP DATA MAINTENANCE AND UPD 4,950.82
Total: 4,950.82
27892 12/21/2012 001944 LANCER LTD 0432826 001.058.056.558 BUSINESS CARDS:CD 88.05
Total: 86.05
27893 12/21/2012 002956 LELAND TRAILER AND EQUIPMENT 27463 101.000.000.542 SUPPLIES:PW 43.21
Total: 43.21
Page: 3
vchlist Voucher List Page: 4
12/21/2012 1:30:30PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27894 12/21/2012 001640 MAINTENANCE SOLUTIONS,INC 121816920 101.042.000.542 SUPPLIES:PW 220.95
Total: 220.95
27895 12/21/2012 003251 MDI MARKETING 9484 001.090.000.550 NOVEMBER 2012 ADVERTISEMEN- 28,497.59
Total: 28,497.59
27896 12/21/2012 002259 MENKE JACKSON BEYER EHILS 492 303.303.060.595 PROFESSIONAL SERVICES 892.50
Total: 892.50
27897 12/21/2012 002948 NA DEGERSTROM SVPW#11-031 101.042.000.542 SULLIVAN RD BR 4008 TEMP REPA 2,305.89
Total: 2,305.89
27898 12/21/2012 002203 NAPA AUTO PARTS NOVEMBER 2012 101.000.000.542 SUPPLIES:PW 254.14
Total: 254.14
27899 12/21/2012 000662 NAIL BARRICADE&SIGN CO 78542 101.042.000.542 SUPPLIES:PW 173.87
Total: 173.87
27900 12/21/2012 001035 NETWORK DESIGN&MANAGEMENT 3607 001.090.000.518 IT SUPPORT 5,472.50
Total: 5,472.50
27901 12/21/2012 000652 OFFICE DEPOT INC. 634317433001 001.090.010.513 OFFICE SUPPLIES:PI 4.33
635035769001 001.032.000.543 OFFICE SUPPLIES:PW 32.70
635088796001 001.018.014.514 OFFICE SUPPLIES:FINANCE 12.94
635414556001 001.032.000.543 OFFICE SUPPLIES:PW 40.18
635414598001 001.032.000.543 OFFICE SUPPLIES:PW 71.51
635606640001 001.032.000.543 OFFICE SUPPLIES:PW 30.39
6356611779001 001.032.000.543 OFFICE SUPPLIES:PW 21.63
Total: 213.68
27902 12/21/2012 002243 ORBITCOM 00624489 001.090.000.518 ETHERNET:DECEMBER 2012 590.00
Total: 590.00
27903 12/21/2012 002424 PITNEY BOWES GLOBAL 1428301-DC12 001.090.000.518 METER RENTAL 275.00
Total: 275.00
27904 12/21/2012 002510 POHL SPRING WORKS INC 157499 101.000.000.542 SUPPLIES:PW 33327
Page: 4
vchlist Voucher List Page: 5
12/21/2012 1:30:30PM Spokane Valley
Sank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27904 12/21/2012 002510 002510 POHL SPRING WORKS INC (Continued) Total: 333.27
27905 12/21/2012 000019 PURRFECT LOGOS,INC. 30409 101.000.000.542 VINYL LOGO-PW 23.91
Total: 23.91
27906 12/21/2012 002616 ROADWISE,INC 54519 101.000.000.542 SUPPLIES:PW 5,347.39
54520 101.000.000.542 SUPPLIES:PW 5,348.93
54521 101.000.000.542 SUPPLIES:PW 5,426.41
54522 101.000.000.542 SUPPLIES:PW 5,348.93
Total: 21,471.66
27907 12/21/2012 000064 SCHIMMELS,GARY 4TH QTR 2012 001.011.000.511 4TH QTR 2012 CELL ALLOWANCE 135.00
Total: 135.00
27908 12/21/2012 000235 SECURE SHRED 85939 001.090.000.518 SHREDDING CHARGES:DECEMBE 99.18
Total: 99.18
27909 12/21/2012 000318 SHAMROCK PAVING INC 2567 101.042.000.542 MATERIALS:PW 181.57
Total: 181.57
27910 12/21/2012 000090 SPOKANE CO INFO SYSTEMS 50309127 001.018.013.513 COUNTY IT SUPPORT 13,442.42
Total: 13,442.42
27911 12/21/2012 000001 SPOKANE CO TREASURER 51501399 001.016.000.523 NOV 2012 HOUSING INVOICE 97,739.00
Total: 97,739.00
27912 12/21/2012 002835 SPOKANE COURIER SERVICES LLC 3188 001.011.000.511 BROADCASTING SERVICES:NOVE 20.00
Total: 20.00
27913 12/21/2012 000862 SPOKANE ROCK PRODUCTS,INC. 11891 101.042.000.542 JOB#10-2100 44TH AVE PATCH 3,971.98
Total: 3,971.98
27914 12/21/2012 000065 STAPLES ADVANTAGE 3186834169 001.058.057.559 OFFICE SUPPLIES:CD 370.94
Total: 370.94
27915 12/21/2012 000773 STUDIO CASCADE,INC. 1779 001.058.056.558 PLANNING SUPPORT SERVICES 6,252.00
Total: 6,252.00
Page: 5
vchlist Voucher List Page: 6
12/21/2012 1:30:30PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
27916 12/21/2012 000419 SUMMIT LAW GROUP 59899 00t018.016.516 PROFESSIONAL SERVICES 1,606.50
Total: 1,606.50
27917 12/21/2012 002254 TOWEY,TOM 4TH QTR 2012 001.011.000.511 4TH QTR 2012 CELL ALLOWANCE 135.00
EXPENSE 001.011.000.511 EXPENSE REIMBURSEMENT 37.75
Total: 172.75
27918 12/21/2012 001294 TPCB 39089 001.032.000.543 2013 RENEWAL:IGNA NOTE 275.00
Total: 275.00
27919 12/21/2012 002185 URS CORPORATION 5338012 001.058.158.558 SHORELINE MASTER PROGRAM 12,872.39
Total: 12,872.39
27920 12/21/2012 003206 VAN NESS FELDMAN,LLP 100714 001.058.056.558 PROFESSIONAL FEES 2,672.00
Total: 2,672.00
27921 12/21/2012 000100 WABO INC. WABO2013 001.058.057.559 MEMBERSHIP RENEWAL:DOUG P. 185.00
Total: 185.00
27922 12/21/2012 003210 WEST CONSULTANTS,INC. 003355 001.058.055.559 SALTESE CREEK FLATS FLOODPL 13,064.03
Total: 13,064.03
27923 12/21/2012 002960 WICK,BEN 4TH QTR 2012 001.011.000.511 4TH QTR 2012 CELL ALLOWANCE 135.00
Total: 135.00
27924 12/21/2012 002651 WOODARD,ARNE 4TH QTR 2012 001.011.000.511 4TH QTR 2012 CELL ALLOWANCE 135.00
Total: 135.00
27925 12/21/2012 001885 ZAYO GROUP LLC DECEMBER 2012-B 001.090.000.518 HIGH SPEED INTERNET CITY HALL 558.25
Total: 558.25
27926 12/21/2012 001885 ZAYO GROUP LLC DECEMBER 2012 001.090.000.518 DARK FIBER LEASE 242.39
Total: 242.39
1218120113 12/19/2012 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY-35 001.016.000.521 CRYWOLD CHARGES:OCTOBER i 3,188.90
Total: 3,188.90
68 Vouchers for bank code: apbank Bank total: 352,159.39
Page: 6
vchlist Voucher List Page: 1
12/21/2012 1:11:20PM Spokane Valley
Bank code: pk-ref
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
5536 12/21/2012 003244 DIRKS,MARESSA PARK REFUND 001.237.10.99 REFUND DEPOSIT:GREAT ROOM 210.00
Total: 210.00
5537 12/21/2012 003241 HOME DEPOT PARK REFUND 001.237.10.99 REFUND DEPOSIT:GREAT ROOM 210.00
Total: 210.00
5538 12/21/2012 003239 HUMANA CORP PARK REFUND 001237.10.99 REFUND DEPOSIT:ROOM 109,213. 52.00
Total: 52.00
5539 12/21/2012 003245 PAUL MITCHELL THE SCHOOL PARK REFUND 001.237.10.99 REFUND DEPOSIT:ROOM 109 22.00
Total: 22.00
5540 12/21/2012 003243 VALLEY HARVEST PARK REFUND 001.237.10.99 REFUND DEPOSIT:GREAT ROOM 52.00
Total: 52.00
5541 12/21/2012 003246 WEST VALLEY EDUCATION FOUNDATI PARKS REFUND 001.237.10.99 REFUND DEPOSIT:GREAT ROOM 210.00
Total: 210.00
5542 12/21/2012 003240 WILLIAMS,TERINA PARK REFUND 001.237.10.99 REFUND DEPOSIT:FIRESIDE LOUI 149.50
Total: 149.50
5543 12/21/2012 003242 WYLIE,JILLIAN PARK REFUND 001.237.10.96 DEPOSIT REFUND:GREAT ROOM 600.00
Total: 600.00
8 Vouchers for bank code: pk-ref Bank total: 1,505.50
8 Vouchers in this report Total vouchers: 1,505.50
Page: 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 01-08-2013 Department Director Approval : ❑
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Payroll for Period Ending December 15, 2012
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
OPTIONS:
RECOMMENDED ACTION OR MOTION:
Budget/Financial impacts:
Employees Council Total
Gross: $ 236,417.64 $ - $236,417.64
Benefits: $ 37,325.43 $ - $ 37,325.43
Total payroll $ 273,743.07 $ - $273,743.07
STAFF CONTACT: Raba Nimri
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 01-08-2013 Department Director Approval : ❑
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Payroll for Period Ending December 31, 2012
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
OPTIONS:
RECOMMENDED ACTION OR MOTION:
Budget/Financial impacts:
Employees Council Total
Gross: $ 246,079.97 $ 5,475.00 $251,554.97
Benefits: $ 133,419.99 $ 7,083.98 $140,503.97
Total payroll $ 379,499.96 $ 12,558.98 $392,058.94
STAFF CONTACT: Raba Nimri
DRAFT
MINUTES
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Spokane Valley City Hall Council Chambers
Spokane Valley,Washington
December 4,2012 6:00 p.m.
Attendance:
Councilmembers Staff
Gary Schimmels,Deputy Mayor Mike Jackson,City Manager
Dean Grafos,Councilmember Cary Driskell, City Attorney
Brenda Grassel,Councilmember Mark Calhoun,Finance Director
Chuck Hafner, Councilmember John Hohman, Community Development Dir.
Ben Wick, Councilmember Eric Guth,Public Works Director
Arne Woodard, Councilmember Mike Stone,Parks&Recreation Director
Lori Barlow, Senior Planner
Gabe Gallinger,Dev. Services Sr. Engineer
ABSENT: Rick VanLeuven,Police Chief
Tom Towey,Mayor Morgan Koudelka, Sr.Administrative Analyst
John Whitehead,Human Resources Manager
Carolbelle Branch,Public Information Officer
Chris Bainbridge,City Clerk
Roll Call: Deputy Mayor Schimmels called the meeting to order at 6:00 p.m. City Clerk Bainbridge
called the roll; all Councilmembers were present except Mayor Towey. It was moved by Councilmember
Grafos,seconded and unanimously agreed to excuse Mayor Towey from tonight's meeting.
ACTION ITEMS:
1. Proposed Resolution 12-009 Extinguishing Easement,East Indiana —Gabe Gallinger
It was moved by Councilmember Hafner and seconded to approve Resolution 12-009 extinguishing the
Stormwater Easement at 16621 East Indiana Avenue. Development Services Senior Engineer Gallinger
explained the background of the drainage easement that was granted in 2011, and of the subsequent
purchase of the property in 2012 by a local developer who requested to relocate the existing swale, at his
expense,to better facilitate the proposed project. Mr. Gallinger explained that the current property owner
requested the extinguishment of the existing easement, and accepted the dedication of a new drainage
easement for the relocated swale. Deputy Mayor Schimmels invited public comments; no comments were
offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried.
2. Proposed Resolution 12-010 Extinguishing Easement,Mission Avenue—Gabe Gallinger
It was moved by Councilmember Hafner and seconded to approve Resolution 12-010 extinguishing the
Stormwater Easement at the Spokane Valley Cancer Care Project on Mission Avenue. Development
Services Senior Engineer Gallinger explained the background of the drainage easement that was
originally granted in 1992 to Spokane County, which became the City's easement upon incorporation.
Mr. Gallinger explained that the developer of the project on this currently vacant lot would like to
reconfigure the easement to accommodate the building, which means the current easement needs to be
extinguished and a new easement granted; and he said that we already have a recorded copy of the new
configuration. Deputy Mayor Schimmels invited public comments; no comments were offered. Vote by
Acclamation:In Favor: Unanimous. Opposed:None. Motion carried.
Council Study Session Minutes 12-04-12 Page 1 of 4
Approved by Council:
DRAFT
NON-ACTION ITEMS:
3. Restoration Plan Report, Shoreline Master Plan—Lori Barlow
Senior Planner Barlow introduced Attorney Tadas Kisielius, with whom the City has contracted as a
special counselor to assist with the Shoreline Master Plan. Via her PowerPoint presentation,Ms. Barlow
gave an overview of the SMA (Shoreline Master Act)rules to develop a restoration plan; and she noted a
correction on slide 3 which shows an open house held September 20, however, she explained there was
no open house as this aspect of the Plan presents opportunities that are non-binding; and she said that
although this piece did not undergo its own public, open house, there will be future opportunities for
public comment. Planner Barlow also explained what is required for restoration planning, gave an
overview of the restoration plan, existing and ongoing projects and programs, showed the prioritization
methodology, discussed restoration opportunities and implementation plans, as well as the timeline and
benchmarks for implementing the restoration plan, and ended by giving an update on the overall process
and the steps completed. It was noted this will come before Council next week as a proposed resolution to
informally accept the Restoration Plan.
4.Fee Schedule for 2013 —Mark Calhoun
In keeping with our process of annually amending the Master Fee Schedule, Finance Director Calhoun
explained the few changes for next year's schedule as noted in the Request for Council Action form,
which included the removal of Schedule C pertaining to the Fire Code , which was as a result of the
revised Interlocal Agreement approved by Council last February; and the changes for the Parks and
Recreation Department. There were no objections from Council to bringing this proposed resolution
forward next week for approval consideration.
5. Street Maintenance Contract Renewal—Eric Guth
Public Works Director Guth gave a brief overview of the history concerning this contract and subsequent
renewals; said this will be the sixth of seven renewals, and if renewed, would expire 2014; he explained
that staff is beginning work on putting out a bid for the year 2015, and said this issue will be included in
the business plan for 2013 to develop that bid document. Mr. Guth explained that the current contract is a
cost plus contract, which means it is cost plus labor, equipment and materials, and a fixed overhead and
profit. He said that staff met with the contractor and discussed the operations for 2012 and suggested
changes to streamline the process; he said overall, staff is pleased with the work Poe has done. Director
Guth said the proposal for 2013 addresses three areas: labor,with an increase of 2.22%which represents a
pass-on from their union negotiations; equipment rates, which did not change for 2012; and materials
costs, which actually decreased; and said given the change in labor with the decrease in materials, the
figures are much the same,with only about a$160 increase,or 0.002%. Mr. Guth said this renewal is the
same scope and service as in 2012, mentioned that they are physically sensitive in what the City is
looking for, and said staff recommends brining this forward at the December 11 council meeting for a
motion approval consideration. City Manager Jackson added that the contract was also reduced as a result
of opening bids for grind and overlay. Councilmember Grafos said the 2013 cost proposal shows street
maintenance wages for 2013; and snow operations are at 90% of the union wages,that in 2012 there was
a differential of about $2.30, and he asked why that rate is the same for snow as for street maintenance
wages when the contract calls for that to be bid at 90%. Mr. Guth said that might be because snow
operations are considered a service and not governed by prevailing wages, but said he will research that
for next week. Councilmember Grafos also stated that reviewing the snow removal contract this late in
the season doesn't permit for any changes, and said he feels the snow operation should be a separate bid
and be done well in advance of the snow season. Mr. Jackson noted that point and said he will separate
that, and slate the suggestion for future discussion.
6. Street Sweeping Contract Renewal—Eric Guth
Public Works Director Guth explained that this contract is similar to Poe's, and this renewal will be the
sixth of seven possible option years and the amount will stay the same, which has remained the same
Council Study Session Minutes 12-04-12 Page 2 of 4
Approved by Council:
DRAFT
since 2009. Mr. Guth explained that staff met with AAA Sweeping staff to discuss the 2012 overall
performance and any suggestions for improvements, one of which is to enhance communication and
putting the mapping of the street cleaning on our website. Mr. Guth said this contract shows a slight
increase of 1% from last year, which only affects the hourly rates and which increase is well under the
allowable CPI, and overall, the contract remains the same as last year's, and said he would like to move
this forward next week for a motion consideration. There were no objections from Council.
7.Argonne Road Safety Project,Memorandum of Understanding—Inga Note
Standing in for Traffic Engineer Note, Public Works Director Guth explained the proposal for the
Argonne Road safety project, and of the Memorandum of Understanding with the City of Millwood for
the design and construction of that project;he noted the project cost is fully funded by a HSIP grant. Mr.
Jackson added that the agreement is pretty straight-forward, and they would like to add this to next
week's consent agenda. There were no objections.
Deputy Mayor Schimmels called for a recess at 7:10 p.m.,and reconvened the meeting at 7:21 p.m.
8. Position Classifications—John Whitehead
Human Resources Manager Whitehead said that this is mostly a housekeeping item as with the adoption
of the 2013 budget, the matrix would be changed to reflect the position classification changes connected
with the restructuring of the Permitting and Plan Review functions, which were explained earlier in the
year, and that they would like to add the resolution amending the classification matrix, to next week's
consent agenda. There were no objections from Council.
9.Animal Control—Morgan Koudelka
Senior Administrative Analyst Koudelka reported that staff met several times with members from the
County staff in working on the draft agreement, and said the mark-up copy represents the latest changes,
which are still being discussed so the agreement is not yet finalized. Mr. Koudelka went over the
highlights of the agreement and said this agreement will work with or without the participation of the City
of Spokane, and said the County indicated they would make it work either way without an impact to our
costs; he said staff determined this is still the best option; that the City of Spokane is working on some
issues associated with start-up costs, and he is hopeful they will participate. Mr. Koudelka said in
response to Councilmember Hafner's concerns with the twenty year contract,they examined the issue and
were not able to come up with an acceptable annual cost with a shorter time period; and said there will
also be no settle and adjust, but if revenues come in higher than expected, those revenues or additional
savings will be taken into account when considering subsequent year's budget. Mr. Koudelka explained
that they are looking at all the animal control resources in the area and are now focused on SCRAPS with
no changes at this point, but will explore any possibilities that would reduce costs and make this more
affordable at this time. There was some discussion about the service and the cash reserves, and Mr.
Koudelka explained that the services will be the same, the hours of the shelter will be increased from
what they were, but that services could change according to community needs; that they wanted some
flexibility and all those things will be taken into consideration by the Board and Nancy Hill to ensure we
are getting the best service for the most efficient price. Mr. Koudelka stated that there will not be an
automatic CPI; that they continue to work through the last few items, and are waiting for Commissioner
Mielke to get back into the country, and after discussion with Mr. Mielke, the contract will be brought
back to council for adoption consideration, and said if we run into any "road blocks" he will let Council
know; adding that if they are not able to work out the terms of the contract, there are other options to
consider.
There was further discussion concerning the items listed on page 18 of the contract; grandfathering in our
regulations concerning the number of animals or animal breeders; the idea of having a citizen on the
Board, and comment from City Manager Jackson that this agreement will not change our regulations and
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will not take away Council's authority over Spokane Valley's regulations. Mr. Jackson said once
negotiations are complete,this will come back to Council for approval consideration.
10.Advance Agenda—Deputy Mayor Schimmels
Councilmember Wick said he has invited several people to come to next week's meeting concerning his
upcoming report on the Economic Development Ad Hoc Committee, and asked about the possibility of
him giving that report earlier in the meeting. Mr. Jackson said he and the City Clerk will look into that
possibility.
11. Information Only.The following items were for information only and were not discussed or reported:
a. Department Monthly Reports; b. Decant Feasibility Study, and c. Planning Commission approved
minutes of October 11, and October 25,2012.
12. Council Check-in—Deputy Mayor Schimmels
Deputy Mayor Schimmels read a "Certificate of Municipal Leadership" recognition, which was sent to
Councilmember Grassel upon her completion of the AWC (Association of Washington Cities) leadership
training program, and congratulations were extended to Councilmember Grassel.
13. City Manager Comments—Mike Jackson
City Manager Jackson said in the past on certain occasions at Council's discretion, City Hall has been
closed on Christmas Eve, and noted this year Christmas Eve is a Monday. Several Councilmembers
indicated they would be in favor of putting such a motion on the next council agenda for approval
consideration. Mr. Jackson also noted that sometimes grant opportunities come in on a very short
timeframe, and that Washington State Department of Transportation has announced a potential safety
grant,with applications due early January; and said that will likely be forthcoming to Council soon.
It was moved by Councilmember Wick, seconded and unanimously agreed to adjourn. The meeting
adjourned at 8:05 p.m.
ATTEST: Thomas E.Towey,Mayor
Christine Bainbridge, City Clerk
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MINUTES
City of Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday,December 11,2012
Mayor Towey called the meeting to order at 6:00 p.m.
Attendance: City Staff:
Tom Towey,Mayor Mike Jackson,City Manager
Gary Schimmels,Deputy Mayor Cary Driskell, City Attorney
Dean Grafos,Councilmember John Hohman,Community Development Dir.
Brenda Grassel,Councilmember Mike Stone,Parks&Rec Director
Chuck Hafner, Councilmember Mark Calhoun,Finance Director
Ben Wick, Councilmember Eric Guth,Public Works Director
Arne Woodard, Councilmember Scott Kuhta,Planning Manager
Mike Basinger, Senior Planner
John Whitehead,Human Resources Manager
Christine Bainbridge, City Clerk
INVOCATION: In the absence of a Pastor,Mayor Towey called for a few moments of silence.
PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously
agreed to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS:
Recognition of Outgoing Planning Commissioner Rustin Hall
In recognition of outgoing Planning Commissioner Rustin Hall, Mayor Towey presented an engraved
clock to Mr. Hall and thanked him for his work on the Planning Commission. Mr. Hall expressed his
appreciation.
Legislative Update from Briahna Taylor
Ms. Taylor distributed copies of her handout entitled "Pre-Session Legislative Update-Olympia
Happenings" dated December 10, 2012, and then discussed its contents. In regard to what to expect, she
explained that we are in the first year of the two-year cycle,which is the long session, followed by a short
session next year; she said this one will be 105 days and the legislature will develop its fiscal bi-annum
budget for 2013-2015; and said this is also when they tackle the more significant policy issues. Ms.
Taylor spoke of Governors Gregoire's last date in office as January 15, 2013, and about the packet she'll
release containing her outgoing wishes for the legislature; that the legislature will take the Governor's
proposals as guidance as a starting point for their work, which begins mid January. Ms. Taylor also
explained the organization of the legislature of the Senate and House, and explained about the committees
in the Senate,and the caucuses in the House,which she said will change relatively little but that there will
be several changes in the committee structure and chairs.
With the last November elections, she explained, there are several new legislators, and she briefly
explained who those people are and whether they are in the Senate or the House. Concerning revenue
forecast and operating budgets, Ms. Taylor discussed the Operating Budget, which includes local-state
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shared revenues such as local liquor revenue and profit revenues; the Capital Budget which is funded by
general obligations; and the Transportation Budget, which funds roads, bridges, ferries and other
transportation projects.
After giving a brief recap of the meeting held a few weeks ago between Councilmembers and Legislators,
Ms. Taylor briefly discussed the Council's draft legislative agenda; and City Manager Jackson mentioned
that we have giving funding support to Spokane Valley Partners and said Council could either send a
letter of support to the Partners for their funding request and remove this from our legislative agenda, or
other options Council might want to consider at their discretion.There was also discussion about the Park
Road funding for land acquisition and Ms. Taylor said land acquisition requests are not well received in
today's political climate as legislators are looking for projects that would generate jobs. After further
discussion about the Council's legislative agenda, and mention of their first priority of the Sullivan
Bridge, it was determined to keep that bridge as the focus and to remove the Valley Partner's request, and
not include the parkland acquisition. Ms. Taylor said she would alert Council and staff if the topic of land
acquisition changes or if something new arises. Mr. Jackson and Council thanked Ms. Taylor for her
presentation. Mr. Jackson said the Legislative Agenda will come forward next week for a motion
consideration; and once approved,he will send a copy to Ms.Taylor.
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS:
Economic Development Ad Hoc Committee Final Report—Councilmember Wick
Via his PowerPoint, Councilmember Wick gave the final Economic Development Ad Hoc Committee
report in which he explained the committee's purpose, which was to "hear from members of the
community gathering information and ideas about projects and/or improvements that could benefit
economic development in Spokane Valley;" he explained who the stakeholders were who gave reports to
the committee, and went over the short and long term goals, after which he expressed appreciation to
members of the committee, and said that he hopes to keep that enthusiasm up for economic development
and looks forward to the next steps. Mayor Towey thanked him and Councilmember Grassel for their
participation, and thanks were also extended to Community Development Director Hohman, and
Administrative Assistant Sue Passmore for their help; and Councilmember Grassel said she hopes this
will be a tool for future planning and strategy.
In the interest of time,there were no further committee reports from other Councilmembers.
MAYOR'S REPORT: Also in the interest of time,there was no Mayor's report.
PUBLIC COMMENTS: Mayor Towey invited public comments.
Tony Lazanis: spoke concerning bridging the valley and the coal trains, which he said will contribute to
long periods of blocking the roads; and said he hopes there will be some money to put up bridges as
something needs to be done about this situation.
Dwight Hume, on behalf of his client Mr. Harlan Douglas: regarding the Economic Development plan,he
said the long term goals and policies about planning were of concern and he wanted Council not to get
involved in subdividing the city;that when this City had SARP(Sprague Appleway Revitalization Plan)it
was cumbersome to work with and he cautioned against having complicated zoning tools, or the issuing
of neighborhood planning as Spokane did that and ended up with twenty-five neighborhoods with a host
of problems stemming from turf wars.
Susan Scott, 205 S. Evergreen Road: said she wanted to add to what Mr. Hume said; said there was a lot
of great work on the Economic Development Committee and a lot of good thoughts, but said she has
concerns when they start talking about a city center and thought there was work to remove that
designation; said she doesn't want a situation like SARP, and cautioned council against that.
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1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
a.Approval of the following claim vouchers:
VOUCHER LIST DATE VOUCHER NUMBERS; TOTAL AMOUNT
11/09/2012 27499-27525; 27544 $163,528.13
11/09/2012 27526-27543; 1105120012; 1108120075 $801,131.17
11/16/2012 5532-5535 $2,076.00
11/16/2012 17545-27591 $678,833.18
11/20/2012 4142-4145; 27592 $60,590.23
11/21/2012 27593-27613 $122,504.62
11/21/2012 27614-27667 $689,966.61
11/29/2012 27668-27669 $15,737.00
11/30/2012 27670-27699; 1129120018; 130120022 $1,869,285.57
GRAND TOTAL $4,403,652.51
b.Approval of Payroll for period ending November 15,2012: $281,961.84
c.Approval of Payroll for period ending November 30,2012: $381,529.46
d.Approval of Minutes of November 13,2012 Council Formal Format Meeting
e.Approval of Resolution 12-011 New Position Classifications
f.Approval of Argonne Road Safety Project Memorandum of Understanding with Millwood
It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the consent
agenda.
NEW BUSINESS:
2. Second Reading Proposed Ordinance 12-028 Multi-Family Regulations—Mike Basinger
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and
seconded to approve Ordinance 12-028 regarding multi family regulations. Senior Planner Basinger
explained the proposal, that it would include new standards for multi-family development when adjacent
to single family residential; and of the required minimum 10-feet setback. Mayor Towey invited public
comments.
Bob Harris, 855 S Shelley Lake Lane: said he represents the Shelley Lake Estate Homeowners
Association with over 200 members, and he is against this ordinance as written; that he missed the
Planning Commission meeting and did not get the special notice as the development community did; said
his objection is when you come into a single family neighborhood with existing homes and you change
the land,you're giving the developer an increased value to that land; and now with high density right next
to single family homes, and the people looking down into your yard with no buffering; you are taking the
value from the adjoining houses, and he asked how Council would like a big development in their
backyard; he said there should be some kind of accommodations to help buffer and screen those large
complexes; and said the primary mission of Council is to protect the property of citizens and not just
those of developers.
Bill Martin, from Shelley Lake: said he went through this last turmoil having the builder honor what he
sold them as being the plan; and when we found it was different and produced for the Hearing Examiner,
the Hearing Examiner agreed; but now he is concerned since that was passed and the project is underway,
will this amendment at some future time give the developer the right to come in and appeal for
uniformity; that he is worried they might lose their hard fought victory for the development, and asked if
the builder would have the right to come back and ask to be under the new rules. City Manager Jackson
said the previously approved developer's agreement is binding with the development of the property and
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cannot be changed, and City Attorney Driskell added that the agreement runs with the property, and
cannot be changed without approval of Council. Mayor Towey also stressed that it is a binding
agreement.
Vote by Acclamation on the motion to approve the ordinance: In Favor: Mayor Towey, Deputy Mayor
Schimmels, and Councilmembers Hafner, Woodard, Wick, and Grafos. Opposed: Councilmember
Grassel. Motion carried.
3. Second Reading Proposed Ordinance 12-029 Commercial Vehicles(Trucks)—Cary Driskell
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and
seconded to approve Ordinance 12-029 adopting a new Spokane Valley Municipal Code Chapter 9.30
relating to commercial truck regulations as proposed. After City Attorney Driskell went over the
proposed language in each section, Councilmember Hafner expressed concern that noise would still be a
factor; and Councilmember Grafos said that since construction can't start work before 7:00 a.m. or run
equipment after 10:00 p.m., that same standard should apply to this and would eliminate the problem of
someone starting their truck at 2:00 a.m. every morning. Further council discussion included mention of
idling time and whether it was reasonable; and mention that it is a good compromise between the trucking
industry and the neighborhood. Mayor Towey invited public comment.
Marilyn Cline, 13303 E. 10th Spokane: said she has a trucker living behind her; that they have large lots;
and if everyone could put a tractor trailer on their parcel it would create a safety issue;the trucks are large
and difficult to see around, especially as kids walk to school; she said the truck owner also washes his
truck and the chemicals run into the aquifer; and that the trucker is also a mechanic and repairs his and his
friends' semi trucks. Ray Ward, 13404 E. 9th Avenue: said he lives just a few houses from the first
speaker,and agrees, adding that there is smoke and noise at 4:00 a.m. from the trucks. Tony Lazanis: said
there should be a way not to ban the large trucks from the neighborhoods, but perhaps they could park
elsewhere;or put the truck in a building where they wouldn't disturb the neighborhood.
Council discussion included comment from Councilmember Woodard that we could do nothing and
continue to have a problem, or could start by getting some control; and if it doesn't solve the problems,
the issue could be re-visited; that Ms. Cline's problem is a different problem with mechanics doing
business in a neighborhood; and said truck stops are not safe enough to leave trucks there; and again
stated,that this ordinance is a start. Councilmember Grassel added that some of the issues heard tonight
are issues to be addressed by code enforcement; that we are trying to keep away from punishing those
who don't abuse by the law; and said truckers have a living to make too; and she agreed there are
additional issues in Ms. Cline's situation that should be pursued as code violations. Vote by Acclamation:
In Favor: Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Grassel, Woodard, and Wick.
Opposed: Councilmembers Hafner and Grafos. Motion carried.
4. Proposed Resolution 12-012 Accepting Restoration Plan of the Shoreline Master Program — Lori
Barlow
It was moved by Deputy Mayor Schimmels and seconded to approve Resolution 12-012 informally
accepting the City Council Draft Restoration Plan. Standing in for Ms. Barlow,Planning Manager Kuhta
explained that the previous meeting went well, and that there will be future opportunities for further
public input. Mayor Towey incited public comment; no comments were offered. Vote by Acclamation:
In Favor: Unanimous. Opposed:None. Motion carried.
5. Proposed Resolution 12-013: Master List Commercial Vehicle Routes—Cary Driskell
It was moved by Deputy Mayor Schimmels and seconded to approve Resolution 12-013 adopting the
master `No Trucks"Schedule. City Attorney Driskell explained that this is the companion piece for the
ordinance just adopted; and said this came about due to signs posted by Spokane County prior to our
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incorporation, and once we incorporated, we had no authority for enforcement. Mr. Driskell added that
Council may amend this resolution from time to time. Mayor Towey invited public comment; no
comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried.
6. Proposed Resolution 12-014: Amending Fees for 2013 -Mark Calhoun
It was moved by Deputy Mayor Schimmels and seconded to approve Resolution 12-014 amending the
Master Fee Schedule for 2013. After Finance Director Calhoun gave a brief update,Mayor Towey invited
public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:
None. Motion carried.
At approximately 7:48 p.m., Mayor Towey called for a recess; the meeting was reconvened at
approximately 8:00 p.m.
7.Motion Consideration: Lodging Tax Allocation of Funds-Mark Calhoun
Finance Director Calhoun explained the background of lodging tax funding and of previous council action
taken during 2012, as noted on his December 11, 2012 Request for Council Action Form. Mr. Calhoun
also noted that he expects the revenues to include an additional $50,000, and that Council could allocate
those funds now or as part of the 2014 process. Councilmember Grassel said that on the LTAC
distribution included in this packet information, that Visit Spokane wants to strike the request for a state
visitor's center, so that would not be a consideration at this time; and that the LTAC suggestions for the
$80,000, were just suggestions. Mayor Towey asked Councilmembers for their preference for when to
use the $50,000; and stated that this Council had intended to grant $30,000 to CenterPlace, and $50,000
as discretionary funds. Councilmember Hafner suggested the $80,000 should be allocated as Council
previously indicated; and the $50,000 additional revenues should be allocated now with $30,000 to
Valleyfest; $5,000 to the Museum, $10,000 to the Fair, and $5,000 to the discretionary funds. There was
Council consensus to allocate the extra$50,000 this year.
Councilmember Grassel said the hoteliers tell her the return on investment comes from the Regional
Sports Commission and Visit Spokane; that the hoteliers collect and report these funds, and that the
original purpose was hotel nights; and she suggested $30,000 to the HUB; $25,000 to the Fair, $165,000
to the Sport Commission; $3,000 to the museum; $12,000 for Valleyfest; and $195,000 to Visit Spokane,
leaving an additional $500, which she said could go toward the museum. There was further discussion
with Mayor Towey stating that heads in beds are a primary contributor to the tourist trade, but that
tourists spend money in shopping,eating, and filling up at the gas stations, and there is no way to tell how
many tourists do so or to what extent fmancially; and said he leans toward Councilmember Hafner's
recommendations, adding that he would like to discuss the topic of allocation of funds at the winter
workshop to discuss a process for future allocations. Councilmember Grafos recommended allocations of
$26,100 to the HUB; $22,800 to the Fair; $160,200 to the Sports Commission; $6,400 to the Museum;
$30,200 to Valleyfest; and $184,800 to Visit Spokane. Councilmember Woodard recommended $31,100
to the HUB; $24,800 to the Fair; $165,200 to the Sports Commission; $4,400 to the Museum, $20,200 to
Valleyfest; and $184,800 to Visit Spokane. Deputy Mayor Schimmels and Councilmember Wick said
they agree with Councilmember Hafner's allocations.
It was moved by Councilmember Wick and seconded to make the following allocations of lodging tax
funds for calendar year 2013: $21,000 to the HUB; $27,800 to the Fair, $150,200 to the Sports
Commission, $6,400 to the museum, $35,200 to Valleyfest, $184,800 to Visit Spokane, $55,000 to the City
in discretionary marketing funds, and$30,000 to CenterPlace. Mayor Towey invited public comment.
Jayne Singleton, for the museum; asked that council grant her request for the full 12,000 they asked for,
and said it is less than 2% of the earlier figure, which is now more due to the added $50,000.
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Tony Lazanis, said he supports Mr. Hafner's proposal, supports the Museum; and said Spokane Valley is
big enough to add some tax dollars and thinks the City should hire a specialist and keep the funds.
Jody Sander,with Sterling Hospital: said her passion is overnight stays and is aware of the other pieces of
tourism, adding that Valleyfest is only two nights a year; and asked Council to appropriate an amount that
will bring the most bang for the buck.
Bill Zimmer, 622 N Farr Road: said he is a volunteer with the Museum; and supports the museum; and as
a Museum greeter, he asks museum visitors what brings them to the museum, and said it is a variety of
reasons.
Cheryl Kilday,Visit Spokane: thanked Council for the support and said this allocation is a reduction from
last year; and that she looks forward to their continuing conversations in the future.
Eric Sawyer, Sports Commission: said he also appreciates the comments from the committee, and feels
there is a great opportunity to build in the sports venue.
Jack Pring, 291 S Dishman Mica Road: spoke on behalf of the museum and said he doesn't know of a
more dedicated group to give more bang for the buck.
Phil Champion, HUB Executive Director: thanked Council for the support, and said that the allocation is
less than half of what was received last year or what was requested.
There were no further public comments, and Deputy Mayor Schimmels thanked all the groups for their
support. Councilmember Grassel said she can't support the motion as she feels it is top-heavy. Vote on
the motion to allocate as noted by Councilmember Wick: In Favor: Mayor Towey, Deputy Mayor
Schimmels, and Councilmembers Hafner, Wick, and Grafos. Opposed: Councilmembers Grassel and
Woodard. Motion carried.
At approximately 9:00 p.m., it was moved by Deputy Mayor Schimmels, seconded and unanimously
agreed to extend the meeting one hour.
8.Motion Consideration: Street Maintenance Contract Renewal—Eric Guth
It was moved by Deputy Mayor Schimmels and seconded to authorize the City Manager to finalize and
execute a contract with Poe Asphalt, Inc. in an amount not to exceed $1,506,663 for the Street and
Stormwater Maintenance and Snow Removal. In follow-up to a question last week concerning the 90%
labor rate, Public Works Director Guth explained that the 90% percentage was correct but it wasn't
adjusted, and the figure in tonight's council packet is correct. There was brief discussion about the slight
increase of$160.00 from last year, and of plans to bid out the grind and overlay separately. In discussing
the pavement preservation plan, Mr. Jackson added that staff has reviewed this closely, and that the next
pavement preservation plan will be better developed and presented; and Mr. Guth added that staff is
working on updating the pavement master plan, and said there is a lot of maintenance we could be doing
but are not yet doing; and that there is a big backlog. Mayor Towey invited public comment. Mr. Joe
Collins, 10314 E 6th, Spokane Valley: said it seems like the issue of quality control needs to be examined;
he said several manhole covers that are recessed in the new pavement will result in them breaking out
once the cycle of freeze and thaw take place, and said perhaps there could be a better job of getting that
flush or perhaps to create a run-off. Mr. Guth explained that those manhole covers are on the punch list to
be fixed; that they were not set properly; and said the sewer utility doesn't like cars to hit the top of the
manholes,that they are set by specifications of one-quarter inch below. There were no further comments.
Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried.
9.Motion Consideration: Street Sweeping Contract Renewal—Eric Guth
It was moved by Deputy Mayor Schimmels and seconded to authorize the City Manager to finalize and
execute the contract to AAA Sweeping in an amount not to exceed$490,199.94 for the Street Sweeping
Contract. Public Works Director Guth explained that this contract renewal is similar to the street
maintenance award, and is also the sixth of seven renewals, and includes a 1% increase due to labor costs.
Mayor Towey invited public comment; no comments were offered. Councilmember Woodard said he
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would like to have further discussion at some point about the scope of work some of the contractors do, as
in this case,perhaps citizens don't see the benefit of four trips through the area. Vote by Acclamation:In
Favor: Unanimous. Opposed:None. Motion carried.
10.Motion Consideration: Mayoral Appointments of Councilmembers to Committees -Mayor Towey
After Mayor Towey thanked Councilmembers for all their work on their committee commitments, it was
moved by Deputy Mayor Schimmels and seconded, to confirm the Mayoral appointments of
Councilmembers to the committees and boards as listed above. Mayor Towey invited public comment;
no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion
carried.
11.Motion Consideration: Mayoral Appointments to Lodging Tax Advisory Committee -Mayor Towey
It was moved by Deputy Mayor Schimmels and seconded to confirm Mayoral appointments to the
Lodging Tax Advisory Committee as follows: Herman Meier for a one-year term, representing an entity
authorized to be funded by the tax; Keith Backsen,for a two-year term representing an entity authorized
to be funded by the tax; Jeff Fiman,for a one year term, representing a business required to collect the
tax; and Lee Cameron,for a two-year term representing a business required to collect the tax. It was
noted Councilmember Wick was just previously appointed to the committee as the Council representative.
Councilmember Wick said he would like to have a strong valley presence and moved to exchange Mr.
Backsen with Mr. Wilhite. There was no second and the motion did not move forward. Mayor Towey
invited public comment; no comments were offered. Vote by Acclamation: In Favor: Mayor Towey,
Deputy Mayor Schimmels, and Councilmembers Hafner, Grassel, Grafos and Woodard. Opposed:
Councilmember Wick. Motion carried.
12.Motion Consideration: Mayoral Appointments to Planning Commission—Mayor Towey
After brief council discussion concerning which applicants to appoint, it was moved by Deputy Mayor
Schimmels to confirm the Mayor's recommended appointments to the Planning Commission, with a three-
year term beginning January 1, 2013, as follows:Fred Beaulac, Christina Carlsen, and Robert McCaslin.
There was no second and the motion did not move forward. It was then moved by Councilmember Grafos
and seconded by Councilmember Woodard, to appoint Kevin Anderson, Christina Carlsen, and Robert
McCaslin. Councilmember Wick said he preferred not to "wipe the slate clean" as there is value in
having at least one senior member, and suggested keeping either Mr. Beaulac or Mr. Carroll. Mayor
Towey invited public comments; no comments were offered. It was then moved by Councilmember Wick
to exchange Kevin Anderson with Fred Beaulac. There was no second and the motion did not move
forward. It was then moved by Councilmember Wick to exchange Fred Beaulac for Robert McCaslin.
There was no second and the motion did not move forward. Vote by acclamation on the motion to appoint
Kevin Anderson, Christina Carlsen, and Robert McCaslin: In Favor: Councilmembers Hafner, Grassel,
Grafos and Woodard. Opposed: Mayor Towey, Deputy Mayor Schimmels and Councilmember Wick.
Motion carried.
13.Motion Consideration: Holiday Closure—John Whitehead
It was moved by Deputy Mayor Schimmels and seconded to authorize the closure of City Hall and
CenterPlace for Monday, December 24, 2012 for the entire workday; and to remain open for the entire
workday, Monday, December 31, 2012. Human Resources Manager Whitehead explained that in some
years, consideration has been given to close Christmas Eve when the day adjoins a regular workday.
Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor:
Unanimous. Opposed:None. Motion carried.
PUBLIC COMMENTS: Mayor Towey invited public comments.No comments were offered.
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ADMINISTRATIVE REPORTS:
14.Advance Agenda—Mayor Towey
Councilmember Woodard said he would like to have another discussion on signs as he feels some
clarifications may be needed. Mr. Jackson said the code enforcement officers are out visiting with
property owners; that staff want to make sure the code aligns with staff and council intentions; he said
Director Hohman will come back in due course for further discussions if needed. Councilmember
Woodard also mentioned the coal trains, and Mr. Jackson explained that the focus is going to be on the
federal legislative agenda on bridging the valley,which many feel is the best,long-term solution.
Councilmember Grafos mentioned the vacant buildings on Sprague and said for what we are paying in
rent for a City Hall, perhaps Council could tour of those buildings, such as the old Crescent Building on
University City, the New Life Church at University, and/or the vacant Yokes Grocery Store; and said he
would like to see what is available. Mr. Jackson said that based on previous discussions with council,
staff is ready to sign an agreement with the architect to review the work previously done, and meet with
staff and council so we have a concept of what kind of building will work; that we will use that architect
to help us review and look at buildings, meet with them a few times, and then start to look so we have
some idea of square footage. Councilmember Grafos suggested seeing if there are any buildings available
first since we already have a sense of the square footage needs. Mr. Jackson explained that there are other
issues to consider, such as do we want to have more space than needed and rent out space and be a
landlord, and what kind of security do we want; he said staff has been watching to see what is available;
and once the architect actually comes on-board, we can discuss this in greater detail; and Mr. Grafos
stated that we spent considerable money with architects, and that it seems we need to find the structure
first, then ask the architect if they feel such a structure would be feasible. Mr. Jackson replied that the
bulk of money previous spent was to determine the space and layout;that now they want to look at what's
available so when something comes up,we'll know if it fits our needs; and said in the meantime,Finance
Director Calhoun has been negotiating this building's lease which expires in March.
Councilmember Grassel announced that effective midnight December 31, 2012, she will be leaving her
position as a councilmember for Spokane Valley as she bought a home outside the city limits; and added
that due to a conflict in schedules, she will not be at the next council meeting, so tonight is her last
meeting. Mayor Towey and members of Council expressed thanks to Councilmember Grassel for all she
has done for the city.
At approximately 10:00 p.m., it was moved by Deputy Mayor Schimmels, seconded and unanimously
agreed to extend the meeting for an additional hour.
INFORMATION ONLY
15. Quick Response Safety Grant Program: was for information only and was not reported or discussed.
CITY MANAGER COMMENTS
City Manager Jackson explained that the SWAC (Solid Waste Advisory Committee) met last week and
voted to approve funding a study to determine costs and options of either private city or county ownership
of transfer stations,long-haul disposals, and other options other than the Waste-to-Energy Plant to aid the
cities; he said Spokane Valley has the largest amount of solid waste to consider, that he had hoped to
issue an RFP(Request for Proposals)last June but that didn't occur; and said the SWAC Board made that
decision to move forward; he also noted they can fund up to $46,000; that we don't know what the study
will cost as he'll have to go back and revamp the scope of work; he said he and Public Works Director
Guth and others will be on the team, and he is confident they can put something together; but that he
recommends moving forward and suggests having greater discussion on this topic at the winter workshop;
then bring forward an Interlocal Agreement later for council approval. Deputy Mayor Schimmels said
Council Regular Meeting 12-11-2012 Page 8 of 9
Approved by Council:
DRAFT
that rather than the SWAC Board, that this was actually the Liaison Board with the City of Spokane.
There we no objections to moving forward as mentioned.
Mr. Jackson mentioned our recent advertisements, which have been in the newspapers, on television, and
on billboards, and added that the program behind the ads is still being developed. The ads were then
shown on the overhead screens.
16.EXECUTIVE SESSION: Review Performance of Public Employee [RCW 42.30.110(1)(g)]
It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into Executive
Session for approximately forty minutes to review the performance of a public employee, and that no
action will be taken upon return to open session. Council adjourned into executive session at 10:10 p.m.
At approximately 10:45 p.m., Mayor Towey announced that the meeting would be extended another
forty-five minutes. Mayor Towey declared Council out of Executive Session at 11:27; after which it was
moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn.
ATTEST: Thomas E.Towey,Mayor
Christine Bainbridge,City Clerk
Council Regular Meeting 12-11-2012 Page 9 of 9
Approved by Council:
DRAFT
MINUTES
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Spokane Valley City Hall Council Chambers
Spokane Valley,Washington
December 18,2012 6:00 p.m.
Attendance:
Councilmembers Staff
Tom Towey,Mayor Mike Jackson,City Manager
Gary Schimmels,Deputy Mayor Cary Driskell, City Attorney
Dean Grafos,Councilmember Mark Calhoun,Finance Director
Chuck Hafner, Councilmember John Hohman, Community Development Dir.
Arne Woodard, Councilmember Mike Stone,Parks&Recreation Director
Steve Worley, Senior Engineer
Inga Note, Senior Traffic Engineer
Rick VanLeuven,Police Chief
ABSENT: Carolbelle Branch,Public Information Officer
Ben Wick, Councilmember Chris Bainbridge,City Clerk
Brenda Grassel,Councilmember [anticipated to arrive late]
Mayor Towey called the meeting to order at 6:00 p.m. and in remembrance of the victims and families of
the recent tragedy at Newtown, Connecticut,asked everyone to please stand for a moment of silence.
Roll Call: City Clerk Bainbridge called the roll; all Councilmembers were present except
Councilmembers Wick and Grassel. It was moved by Councilmember Grafos, seconded and unanimously
agreed to excuse Councilmember Wick from tonight's meeting. It was noted that Councilmember Grassel
is expected to arrive late.
It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed, to approve the amended
agenda.
ACTION ITEMS:
1. Legislative Agenda Approval—Mike Jackson
It was moved by Deputy Mayor Schimmels and seconded to approve the legislative agenda as drafted.
City Manager Jackson said that this agenda has been reviewed several times; that it is the desire to keep
the agenda concise; he mentioned of the $19.7 million needed for the Sullivan Bridge, we still lack $4
million; and he briefly went over the remaining items. Mayor Towey invited public comments; no
comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried.
2.Mayoral Appointment of Councilmembers to Committees—Mayor Towey
Mayor Towey explained the process as noted last week concerning making annual Council appointments
to various committees, and said with Councilmember Grassel's announcement of her resignation, he
proposed appointing Councilmember Woodard to the Visit Spokane Board, and Councilmember Grafos
to the International Trade Alliance. It was moved by Deputy Mayor Schimmels and seconded to confirm
the Mayoral appointments of Councilmember Woodard to Visit Spokane, and Councilmembers Grafos to
the International Trade Alliance. Mayor Towey invited public comment; no comments were offered.
Vote by Acclamation:In Favor: Unanimous. Opposed:None.Motion carried.
Council Study Session Minutes 12-18-12 Page 1 of 3
Approved by Council:
DRAFT
NON-ACTION ITEMS
3. Development Projects Update—John Hohman
Via his PowerPoint presentation, Community Development Director Hohman reviewed past and
upcoming development activity; and shared comparative statistics such as number of permits from 2007
to 2012,total revenue, and total valuations, adding that those valuations were higher in 2008 due to Walt
Worthy putting$33 million into his building.
4. 2013 Quick Response Safety Grant—Inga Note
Traffic Engineer Note gave some background on the 2013 Quick Response Safety Grant Program as
noted in her December 19, 2012 Request for Council Action form and said that the grant applications are
due January 4, 2013. She said the goal is to reduce fatal and serious collisions on local roads and streets,
and to get it done quickly, and added that the program only funds the construction phase, and projects
must be construction ready by July 2013. Ms. Note explained the projects she would like to pursue; that
staff is currently working on the preliminary engineering for the sign replacement work funded through
the 2011 grant program, and many of the City's regulatory signs are over ten years old and losing their
nighttime reflectivity; she said the 2011 funding will not replace all the faded signs so we could request
additional funds to continue that program, with preliminary design work completed in-house at no
additional cost to the City. The second project, she explained, is the Appleway Trail, University to
Evergreen; which did not make the short list for funding through the state bicycle and pedestrian grant
program. Ms.Note stated that based on the cost/benefit ratio, WSDOT(Washington State Department of
Transportation) recommended we apply, and although there are no guarantees for funding, there are
several benefits in applying. Engineer Note said if the City paid for the design at $150,000 and receives
$1.8 million on construction funding, we would be paying a 7-8% match on the overall project; and said
that the initiation of the design process will help it score higher. Ms.Note also stated that in order to meet
the timeline, staff would need to immediately hire a consulting firm to start the design work, and said
funding for the design could come from REET funds. City Manager Jackson added if there is Council
consensus to move forward, we would apply for the grant, start to spend money on the design work and
next year include this as a budget amendment. Engineer Worley mentioned that by moving ahead now,
even if not selected,having the design started will put us in a great position for future grants. After brief
Council discussion,there was Council consensus that staff move forward.
4a. Decant Feasibility Study—Steve Worley[added agenda item]
Senior Engineer Worley gave a brief update on the results of work taken place since July concerning the
decant project through the efforts of Public Works Director Guth, City Engineer Jenkins and other
stormwater staff, as well as staff from WSDOT, and said some WSDOT staff as well as Mr. Jenkins are
here if there are additional questions. Mr. Worley displayed three slides, one showing the four possible
sites for the decant facility, one showing the preferred concept, and the last slide setting out the current
versus the proposed disposal costs. Mr. Worley said the interlocal agreement would tentatively be
brought for Council approval consideration in January. Mr. Worley said that WSDOT would own and
operate the facility on their property,they would provide $150,000 for a match, and we would design and
build the facility and pay our proportionate share to operate and dispose of material, and said if there is
concurrence from Council to proceed with the final design and location, staff will work to finalize the
grant agreement with the Department of Ecology, which is needed in order for them to get us the money
to pay for the design and construction. If all goes well, he explained, the facility would be built this
summer and operational either late summer or early fall. There was Council consensus for staff to move
forward as described.
At 7:00 p.m.,Mayor Towey called for a recess;he reconvened the meeting at 7:10 p.m.
Council Study Session Minutes 12-18-12 Page 2 of 3
Approved by Council:
DRAFT
5. Procedure to Fill Council Vacancy—Mike Jackson
City Manager Jackson explained that due to Councilmember Grassel's announced resignation, we will
begin the procedure for her replacement; that the same procedure will be used as in the past, with the
objective to having a new councilmember prior to the February 26 workshop. Mr. Jackson mentioned
possible questions for candidates, and said that this process will come before Council at the January 8
council meeting for a motion to consider approving the procedure, as well as deciding upon what
questions to ask candidates.
6.Advance Agenda—Mayor Towey
Deputy Mayor Schimmels mentioned a meeting he and Councilmember Grafos attended regarding
transportation funding and TBDs (Transportation Benefit Districts); and it was determined that since
additional data is anticipated later, we will wait to schedule an administrative report on that topic until
more information is available.
7. Information Only: (a)Sullivan Road Bridge and(b)Department Monthly Reports were for information
only and were not discussed.
8. Council Check-in—Mayor Towey
Mayor Towey announced the proposal to start a monthly community recognition program as part of our
ten-year anniversary celebrations for the year 2013; he explained the proposed process of making
nominations, voting, and of the recipient receiving a key to the city. Mayor Towey asked if there were
any objections to proceed with this program,and none were noted.
9. City Manager Comments—Mike Jackson
City Manager Jackson said that the work on the Gateway Sign lights progresses and should be
accomplished by the end of the year.
10. EXECUTIVE SESSION: Review Performance of Public Employee [RCW 42.30.110(1)(g)]
It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into Executive
Session for approximately ninety minutes to review the performance of a public employee, and that no
action will be taken upon return to open session. Council adjourned into Executive Session at 7:24 p.m.
At approximately 8:56 p.m.,Mayor Towey declared Council out of Executive Session, after which it was
immediately moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. [It was
noted that due to scheduling conflicts, Councilmember Grassel did not attend the meeting.]
ATTEST: Thomas E.Towey,Mayor
Christine Bainbridge,City Clerk
Council Study Session Minutes 12-18-12 Page 3 of 3
Approved by Council:
DRAFT
MINUTES
City of Spokane Valley
City Council Special Meeting
Wednesday,December 19,2012
Mayor Towey called the meeting to order at 6:00 p.m.
Attendance:
Councilmembers: Staff:
Tom Towey,Mayor Mike Jackson,City Manager
Gary Schimmels,Deputy Mayor Cary Driskell, City Attorney
Dean Grafos, Councilmember Mark Calhoun,Finance Director
Ben Wick, Councilmember John Whitehead,Human Resources Manager
Chuck Hafner, Councilmember Chris Bainbridge,City Clerk
Arne Woodard, Councilmember
ABSENT: Councilmember Grassel
City Clerk Bainbridge called the roll; all councilmembers were present except Councilmember Grassel.It
was moved by Councilmember Woodard, seconded and unanimously agreed to excuse Councilmember
Grassel.
AGENDA TOPIC: To consider ratification of the contract between the City of Spokane Valley
and the Washington State Council of County and City Employees, Local 270-V, AFSCME,
AFL-CIO
It was moved by Deputy Mayor Schimmels and seconded to ratify the Collective Bargaining
Agreement between the City of Spokane Valley and the Washington State Council of County and
City Employees; Local 270V, American Federation of State, County and Municipal Employees
(AFSCME), for the term of January 1, 2013 through December 31, 2015, and to authorize the
City Manager to finalize and execute the agreement. Human Resources Manager Whitehead
explained that this contract is a result of multiple meetings discussing possible changes to the
existing contract, which expires December 31, 2012; he said both the Union and City worked
hard on this issue; and said membership of the Union ratified this December 17, 2012; he said
this achieves the goals of having a merit-based pay system, is sustainable, and reflects the fiscal
values of the community, and also addresses the increasing cost of health care while still
allowing the City to attract and keep excellent employees; and said this new contract is also a
three-year contract. Mayor Towey invited public comment; no comments were offered.
Councilmember Woodard thanked the Union representatives and City staff for finalizing this
before the end of the year, and Deputy Mayor Schimmels mentioned the contract represents a
reduction in the approved 2013 city budget, which is very important in today's economy. Vote by
Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. It was then moved by
Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting
adjourned at 6:06 p.m.
ATTEST: Thomas E.Towey,Mayor
Christine Bainbridge,City Clerk
Special Meeting,Council Minutes:12-19--2012 Page 1 of 1
Approved by Council:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 8, 2013 Department Director Approval: ❑
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Procedure for Filling Council Vacancy
GOVERNING LEGISLATION: RCW 35A.13.020, RCW 42.12.070, City of Spokane Valley
Governance Manual 2B.
PREVIOUS COUNCIL ACTION TAKEN: Council used a similar process in 2009 and 2011. Council
discussed the current vacancy process at the December 18, 2012 Council study session meeting.
BACKGROUND: On December 11, 2012, Councilmember Brenda Grassel resigned her position by
verbal notice, effective December 31, 2012. Pursuant to RCW 35A.13.020, City Council has within
ninety (90) days of the vacancy, to appoint a qualified person to the vacant position. If this timeframe is
not met, the City's authority in this matter would cease and the County would appoint a qualified person
to fill the vacancy. The date to meet the ninety day deadline is March 21, 2013.
The proposed draft timeline for this process is as follows:
December 21, 28, and January 4: publication of the notice of vacancy
January 2, 2013: council sends list to City Manager, of desired interview questions
January 8, 2013: council approves Procedure and list of candidate questions
January 11, 2013, 4:00 p.m. Deadline for applications to be received by the City clerk
January 15, 2013, 5:00 p.m.: Executive session to review applications
January 15, 2013, 6:00 p.m.: Determine list of those applicants to interview (open session)
January 29, 2013, 6:00 p.m.: Interviews of selected applicants (open session)
February 5, 2013, 5:00 p.m.: Executive session to discuss applicant interviews
February 5, 2013, 6:00 p.m.: Appointment of applicant(open session)—after which applicant is sworn in
and takes seat at the dias.
Once Council makes the appointment, the newly appointed Councilmember's term would begin
immediately and end once the November 2013 general election results are certified, which is expected to
be November 26, 2013.
OPTIONS: Move to proceed with the process as drafted or modified; or take other appropriate
action.
RECOMMENDED ACTION OR MOTION: I move to approve the "Procedure for Filling a
Council Vacancy" as submitted.
BUDGET/FINANCIAL IMPACTS: none
STAFF/COUNCIL CONTACT: Mike Jackson/Cary Driskell
ATTACHMENTS: 1. Draft Procedure for Filling a Council Vacancy; 2. Draft Questions for
Council Candidates
SPOKANE VALLEY CITY COUNCIL PROCEDURE FOR FILLING A COUNCIL VACANCY
A. Timeline/Procedure:
1. Publication
The City will publish the vacancy and invite citizens of the City who are interested and qualified to sit
as a Council member,to apply on an application form provided by the City. Qualifications to sit as a
Council member are set forth in RCW 35A.13.020,which refers to RCW 35A.12.030.
The vacancy announcement will be published
December 21,December 28, and January 4.
2. Tuesday,January 8,2013. Council approves list of candidate questions.
3.Deadline for the City Clerk to receive applications shall be
no later than 4:00 p.m.Friday,January 11,2013.
4. January 15,2013: Review applications and select those to interview
5:00 p.m. City Council will meet and adjourn to executive session to review and discuss all of the
applications. After the review and discussion,
6:00 p.m. City Council will return to open session to discuss and select applicants to interview.
Selection will be by nomination and second. A vote will be taken and candidates receiving three or
more votes will be interviewed.
Immediately after the January 15, 2013 meeting,the Clerk will send a list of questions to all those to
be interviewed.
5.Tuesday,January 29,2013
The interviews will be conducted. Each interview will be a maximum of 30 minutes.
6.February 5,2013
5:00 p.m. Council will have an executive session(closed session)to discuss applicants.
6:00 p.m. Council will vote in open session to fill the vacancy.
Upon selection of the new councilmember, that person will be sworn in by the Clerk, and take their
seat at the dias.
B. Interview Questions/Process:
1. City Council members interested in submitting interview questions for applicants to answer will
provide their top five questions (which they have rank ordered in terms of importance) to the City
Manager by end of day Wednesday,January 2, 2013
2. Staff will compile the list of City Council members' questions. Where questions are regarding the
same topic, staff will combine them while attempting to capture the specificity of the individual
question.
3. Council will approve the final questions.
4. Each Councilmember will ask each candidate up to three of the questions.
5. Candidates will be interviewed in alphabetical order of last name.
C.Voting Process:
1.A City Council member may nominate an applicant to fill the vacancy. A second is required. If no
second is received, that applicant shall not be considered further unless no applicant receives a
second, in which case all applicants who were nominated may be considered again. Once the
nominations are given,the Mayor will close the nominations and Council will proceed to vote.
2.Any vote to approve an applicant shall be by voice or raised hand in the affirmative or negative.
3. The vacancy can only be filled if a majority of the City Council present affirmatively votes for the
applicant, i.e. if five City Council members are present, this would require at least three out of five
City Council members voting for an applicant.
4. If no applicant receives a majority of votes from the City Council, then the three applicants
receiving the most affirmative votes would be considered in a second round. In a second round of
consideration,the same process would be followed as before to determine if one applicant receives a
majority of affirmative votes. If one of the three applicants still fails to receive a majority of
affirmative, then the two applicants of the three who received the most affirmative votes would then
be considered in a third round. In a third round of consideration,the same process would be followed
as before to determine if one applicant receives a majority of affirmative votes. In the possible case
of a vote resulting in one applicant gaining the most votes (but not a majority of votes of all
councilmembers) and a three-way tie of three other candidates, Council will proceed with a second
vote.
5. In the event the City Council fails after three rounds to arrive at a majority vote for an applicant,
then the City Manager shall flip a coin to determine who shall fill the vacancy, with the applicant
whose last name is closest to the letter A being assigned "heads" and the other person assigned
"tails."
D. Seating of New City Council Member:
1. Once an applicant has either received a majority of votes or wins the coin flip,the City Clerk shall
administer the oath of office, and the new councilmember will be officially seated as a City Council
member.
E. Questions for Candidates: Candidates should be prepared to answer any of the following questions,
even though every question might not be asked of each candidate.
Potential Council Applicant Interview Questions
1. What is the primary responsibility of a councilperson to the citizens of Spokane Valley?
2. What are the most important issues we as a city are faced with today?
3. As a councilperson, one of the most challenging issues we face is balancing the budget for the
City. Given that the majority of our revenue is from sales tax and properly tax, how would you
propose to strike a balance between revenues and expenses?
4. Please explain what you think the most difficult aspect of being on the council would be.
5. Discuss your ideas on pavement preservation. What do you believe is/are the solutions for long
term sustainability or our roads?
6. How can we determine what the citizens want for the future of Spokane Valley?
7. What do you envision the City of Spokane Valley will be like in ten and twenty years from now?
8. What are the three highest priorities the City needs to address and how do you propose to address
these issues?
9. What do you think is the biggest challenge facing the City Council?
10. All total, Council members serve on approximately twenty different boards, committees, councils
and task forces. Does your life style allow you to serve on at least three or four outside
committees and share these responsibilities? It could mean up to 10 hours per month in addition
to your Council duties. Would you be able to serve up to 100 hours per month as a City Council
Member?
11. Do you plan to run and/or actively campaign for the November election for what will be a four-
year term?
12. Have you attended City Council meetings in the past?
13. What lessons did you learn from attending Council meetings?
14. Why do you want to be on the city council?
15. What training and learning have you undertaken to understand the form of government into which
you would be entering and the legal restrictions and responsibilities of a council member under
Washington statutes?
16. What do you hope to accomplish as a Councilmember and what do you offer the City?
17. If the majority of the Council took a position that you were against, how would you handle your
response to the public?
18. Are you aware and knowledgeable about the Open Meeting Act?
19. Are you aware and knowledgeable about the Public Disclosure Act?
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 8, 2013 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Regional Animal Control Services Interlocal
Agreement
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: On September 4, 2012, Council reviewed the two
proposals for animal control services and through consensus, asked the City Manager to pursue
contract negotiations with Spokane County.
BACKGROUND: The City of Spokane Valley has contracted with Spokane County Regional
Animal Control Services (SCRAPS) for animal control services since the City's inception.
According to the County, the current facility is not an option for the future. The County ballot
measure to purchase and renovate a new facility was not approved by the voters.
The County is proposing a non-ballot option of purchasing an existing building utilizing existing
revenue sources and forming a regional system including Spokane Valley and the City of
Spokane to help mitigate associated costs.
Council authorized the City Manager to issue a Request for Proposals for animal control
services.
Two proposals were received: Spokane County SCRAPS and SpokAnimal. Council asked the
City Manager to negotiate a contract for services with SCRAPS. City staff has been in
negotiations with Spokane County.
A draft agreement was presented to Council on December 4. The Council indicated it was
ready to move forward with a motion consideration as long as the remaining outstanding items
were worked through in acceptable form. Those items were worked through and the final draft
is presented here to Council.
OPTIONS: Proceed to motion consideration of the Animal Control Interlocal Agreement;
Request a re-worked draft; or pursue another option.
RECOMMENDED ACTION OR MOTION: I move to Authorize the City Manager to finalize and
execute the "Interlocal Agreement for Animal Control Services in the City of Spokane Valley."
BUDGET/FINANCIAL IMPACTS: 2014 Annual Cost of$287,081
STAFF/COUNCIL CONTACT: Morgan Koudelka, Senior Administrative Analyst
ATTACHMENTS: Draft Interlocal Agreement for Animal Control Services (redline and clean)
DRAFT
INTERLOCAL AGREEMENT FOR ANIMAL CONTROL SERVICES
IN THE CITY OF SPOKANE VALLEY
THIS AGREEMENT,made and entered into by and between Spokane County, a political
subdivision of the State of Washington, having offices for the transaction of business at 1116 West
Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as "COUNTY" and the
City of Spokane Valley, a municipal corporation of the State of Washington,having offices for the
transaction of business at, 11707 East Sprague Avenue, Spokane, Washington 99206, hereinafter
referred to as "CITY,"jointly hereinafter referred to as the "PARTIES." The COUNTY and CITY
agree as follows.
SECTION NO. 1: RECITALS AND FINDINGS
(a) The Board of County Commissioners of Spokane County has the care of COUNTY
property and the management of COUNTY funds and business under RCW
36.32.120(6).
(b) Counties and cities may contract with each other to perform certain functions which
each may legally perform under chapter 39.34 RCW(Interlocal Cooperation Act).
(c) Pursuant to the provisions of 36.32.120(6) and RCW 36.32.120(7), Spokane County,
through its Board of County Commissioners, may enact ordinances dealing with animal
control within the unincorporated area of Spokane County.
(d) Pursuant to the provisions of RCW 35A.11.020, the City of Spokane Valley may enact
ordinances dealing with animal control within its boundaries.
(e) Spokane County intends on acquiring and improving property ("Regional Animal
Control Facility") from which Spokane County will provide certain animal control
services to itself, the City of Spokane Valley, and other public entitiesgovernmental
jurisdictions. The cost of acquiring and improving the Regional Animal Control
Facility will be financed in part through the operational savings realized by the City of
Spokane Valley, Spokane County and other public cntitieJgovemmental jurisdictions
contracting with Spokane County to receive animal control services from the Regional
Animal Control Facility. Spokane County desires to enter into an agreement with the
City of Spokane Valley wherein the City will contract to receive animal control services
from the County for a term of twenty (20) years thus providing the County with
operational savings to finance in part the County's acquisition and improvement of the
Regional Animal Control Facility.
(f) The City of Spokane Valley desires to utilize the services of Spokane County for the
purpose of performing certain animal control services within the boundaries of the City
of Spokane Valley for a term of twenty(20)years.
Page 1 of 22
DRAFT
SECTION NO. 2: DEFINITIONS
(a) Agreement: "Agreement" means this Interlocal Agreement between the CITY and
COUNTY regarding animal control services.
(b) City: "CITY"means the City of Spokane Valley.
(c) County: "COUNTY"means Spokane County.
(d) Services: "Services"means those services identified in Attachment"1"attached hereto
and incorporated herein by reference.
(e) Annual Fee: "Annual Fee" means that annual amount of money which the CITY will
pay the COUNTY to provide Services. The annual fee shall be comprised of debt
service costs and operating costs as further addressed in Section No. 5.
(f) Uncontrollable Circumstances: "Uncontrollable Circumstances"means the following
events: strikes, riots, wars, civil disturbances, insurrections, acts of terrorism, fires
and floods, weather conditions, volcanic eruptions, lightning or earthquakes or other
acts of God at or near where the Services are performed and/or that directly affect
providing of such Services.
(g) Consumer Price Index: "Consumer Price Index" or "CPI" means the percentage
change between the current year index and the previous year index as determined by
United States Department of Labor, Bureau of Labor Statistics, West-Size Class B/C,
Consumer Price Index, All items for all urban consumers (CPI-U), Base year Annual
Average. See Attachment "2". For example, as shown on Attachment "2" the CPI
for calendar year 2012 is 3.0%. It was calculated by determining the difference in the
CPI-U for 2010 and CPI-U for 2011, dividing this number by the CPI-U for 2010 and
rounding the number to the nearest 1/10 of 1%. (I.E. Difference between 133.778 and
137.748 = 3.97/133.778=2.96 rounded up to 3.)
(h) Regional Animal Control Facility: "Regional Animal Control Facility" means that
entire property acquired, improved and owned by Spokane County from which the
County will provide Services.
SECTION NO.3: PURPOSE
The purpose of this Agreement is to reduce to writing the PARTIES' understandings as to the terms
and conditions under which the COUNTY will provide Services on behalf of the CITY.
Page 2 of 22
DRAFT
SECTION NO.4: DURATION/WITHDRAWAL
This Agreement shall commence on January 1, 2014, ("Commencement Date") and run for a term
of twenty (20) years. In the event the COUNTY for any reason whatsoever is unable to commence
providing Services on the Commencement Date, it will provide the CITY with at least six (6)
months advance written notice which shall state the date upon which the COUNTY will provide
Services. This twenty (20) year time frame shall be referred to as the "Initial Term." The
PARTIES acknowledge that the Initial Term is necessary in order for the COUNTY to realize
operational savings which it will use to acquire and improve the Regional Animal Control Facility.
At the conclusion of the Initial Term, this Agreement may be renewed upon mutual agreement of
the PARTIES. All renewals shall be subject to all terms and conditions set forth herein unless
otherwise mutually agreed upon. If the COUNTY does not mutually agree to a renewal, or
terminates the Agreement as provided for herein after during the renewal time frame, then the
COUNTY shall pay the CITY an amount of money equal to the unamortized value of the Regional
Animal Control Facility as of the date of nonrenewal or termination. The value of the Regional
Animal Control Facility for the purpose of the provision shall be based on the original acquisition
cost plus improvements less the COUNTY's up-front contribution of$900,000 multiplied by 22.9%
depreciated over fifty(50)years from the date of occupancy.
Once effective,this Agreement can only be terminated by:
(1)mutual agreement of the PARTIES; or
(2) with respect to all obligations of either party except the CITY's obligation for debt
service costs, the CITY may terminate upon 6 months written notification to the COUNTY in
advance of January 1st of any calendar year. In the event of termination under this provision, the
CITY shall still retain responsibility for its share of the debt services costs through the remainder
of the term of the Agreement. At the COUNTY'S option this amount may be paid by the CITY
over the remaining term of the Agreement or in a lump sum amount.
Upon termination, the CITY will have the right to purchase any vehicles and/or equipment used
to provide Services which the COUNTY determines are surplus to it needs. The price shall be
mutually agreed upon by the PARTIES.
Subsequent to the Initial Term, either party may terminate this Agreement for any reason
I whatsoever upon a minimum of one (1)yearsix months-advance notice as provided for in Section 7
to the other party. After the initial term, no depreciation or building use fees attributable to the
original acquisition and improvement of the Regional Animal Control Facility shall be charged to
the CITY for the remaining useful life of the Regional Animal Control Facility.
SECTION NO. 5: COST OF SERVICES AND PAYMENTS
The CITY shall pay the COUNTY an annual fee for Services provided under this Agreement. The
annual fee for Services contemplates Services commencing as of January 1st of each year and
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running through December 31St of each year. The annual fee shall be comprised of debt service
costs and operating costs.
Debt service costs shall remain fixed through the life of the Agreement or until the debt service
costs have been retired,whichever occurs first.
The annual debt service costs will be FORTY-FIVE THOUSAND AND 00/100 DOLLARS
($45,000.00).
The operating cost for the calendar year 2014 will be TWO HUNDRED FORTY TWO
THOUSAND EIGHTY ONE AND 00/100 DOLLARS ($242,081.00).
For each subsequent year, the PARTIES agree that the annual operating costs shall be determined
by the Board of County Commissioners based on a written recommendation from the Regional
Animal Control Advisory Board of Directors and process as provided for herein after, not to exceed
limitations contained within Section No. 5(C)(6)
In the event the term of this Agreement commences at other than the beginning of any calendar
year, the annual operating costs will be prorated on a daily basis for that year.
A. Establishment of Regional Animal Control Advisory Board
There shall be established a Regional Animal Control Advisory Board of Directors ("Board of
Directors") for the term of the Agreement. The Board of Directors shall consist of five (5)
members, two (2) representatives to be appointed by each party and a fifth representative to be
jointly appointed. The appointees shall have financial or budget experience. A majority of the
Board of Directors shall constitute a quorum for the transaction of any business so long as both the
COUNTY and the CITY are represented. The number of representatives may be modified by
recommendation of the Board of Directors and agreed to by the PARTIES
The Board of Directors shall meet at the call of the Spokane County Regional Animal Protection
Service Department Director at least quarterly and more frequently, if necessary, during the
adoption of the annual budget. The Spokane County Regional Animal Protection Service
Department Director or his/her designee shall attend all Board of Director meetings as a non-voting
member.
B. Responsibility of the Board of Directors with regard to the annual budget of the Spokane
County Regional Animal Protection Service Department
Services will be provided by the COUNTY through Spokane County Regional Animal Protection
Service Department ("SCRAPS"). SCRAPS shall be operated as an enterprise fund. For the
purposes of this Agreement the terminology"enterprise fund" shall mean a fund that provides goods
and services for a fee which makes the entity providing the goods and services self-supporting. An
"enterprise fund"complies with Generally Accepted Accounting Principles (GAAP).
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The SCRAPS Director shall prepare an annual budget for SCRAPS.
The annual budget shall minimally include all revenues, including Regional Animal Control Facility
revenues and grant revenues, by source anticipated by SCRAPS for the following calendar budget
year and shall additionally include:
(i) debt service to acquire and remodel the Regional Animal Control Facility,
(ii) debt service/building reserve fund,
(iii) cash reserve of 10% of annual budgeted operating expenditures, and
(iv) operating costs for SCRAPS providing Services including, but not limited to salary/wages,
benefits and other annual operating costs.
The annual budget shall be submitted by the SCRAPS Director to the Board of Directors on or
before September 1St of each calendar year for the following year. The annual budget will include
indirect costs calculated in accordance with the COUNTY's Countywide OMB A-87 Cost
Allocation Plan. No costs billed directly to SCRAPS will be included in the indirect costs. On or
before October 1st each calendar year, the Board of Directors shall consider and make a written
recommendation to the Board of County Commissioners on the annual budget for SCRAPS. On or
before November 1st of each calendar year the Board of County Commissioners shall in writing
acknowledge and agree in writing with the written recommendation by the Board of Directors or
suggest changes to the written recommendation. If the Board of County Commissioners suggests
changes to the written recommendation, the Board of County Commissioners shall not take formal
action on the adoption of the annual budget until it receives a written response from the Board of
Directors on the suggested changes. The written response from the Board of Directors on the
suggested changes must be received by the Board of County Commissioners on or before December
1St. In the event the Board of County Commissioners does not receive a written recommendation
from the Board of Directors on or before October 1st as provided for herein or a response to
suggested changes by December 1st as provided for herein, the Board of County Commissioners
shall adopt the SCRAPS annual budget taking into consideration the financial goals set forth
subparagraph (C) hereinafter. The Board of County Commissioners' decision on the budget shall
be binding on the PARTIES.
C. Financial Goals
In conjunction with the preparation of the annual budget by the SCRAPS Director,
recommendation(s) on the annual budget by the Board of Directors and adoption of the annual
budget by the Board of County Commissioners, every effort will be made to increase efficiencies,
enhance revenues and control costs. Additionally, the SCRAPS Director, Board of Directors and
Board of County Commissioners shall take into consideration economic conditions, revenue
forecasts for the PARTIES and other participating jurisdictions as well as any state wide initiatives
or legislative actions that would impact the PARTIES or other participating jurisdictions. Also, the
following financial goals shall be considered:
1. Annual debt service for acquisition and remodeling of the Regional Animal Control Facility
must be paid.
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2. Maintaining a reasonable cash reserve of 10% of annual budgeted operating expenditures.
Provided in conjunction with this financial goal, the PARTIES shall identify a time line and
method for establishing the cash reserve. The time line and method of accumulating the
cash reserve shall consider, but not be limited to, utilizing special assessments, and/or
utilizing revenue(s) from other SCRAPS programs, and/or utilizing short term borrowing.
Upon termination of the Agreement, the CITY shall receive 22.29% of the cash reserve
balance existing at the time of termination if the City of Spokane has contracted for Services
with the COUNTY by January 1, 2014. The 22.29% was determined as set forth in
Attachment "3" attached hereto and incorporated herein by reference. If the City of
Spokane has not contracted for Services with the COUNTY by January 1, 2014, the CITY
shall receive 46.16% of the cash reserve balance existing at the time of termination. The
46.16% was determined as set forth in Attachment "4" attached hereto and incorporated
herein by reference. Any amount due shall be refunded within thirty (30) days of
termination.
3. Maintain an optimum level of Service relative to available financial resources of
participating jurisdictions which is reflected in the annual budget operating costs which
includes, but is not limited to, salary/wages, benefits and other operating cost items, based
upon the recommendation of the SCRAPS Director.
4. Any amount in the enterprise fund in excess of funds to satisfy financial goals (1), (2) and
(3) shall be placed in a debt service / building reserve fund at a targeted amount of up to
Sixty Thousand Dollars ($60,000.00) a year or until the debt service /reserve fund reaches
the amount of Three Hundred Thousand Dollars ($300,000.00). The debt service /building
reserve fund will be utilized as a reserve fund to pay delinquent debt service costs and/or to
repair the Regional Animal Control Facility as needed. The Board of Directors will approve
the use of these funds to pay delinquent debt service costs and/or repair of the Regional
Animal Control Facility except in the case of emergency repairs, in which instance the
Board of County Commissioners will authorize the use of these funds with notification to
the Board of Directors as soon as possible thereafter. Upon the use of the debt service /
building reserve funds, the Board of Directors will replenish the fund in the manner
described at the beginning of this section. The Board of Directors may recommend an
increase in the debt service / building reserve fund amount in their annual written
recommendation but otherwise the balance will not exceed Three Hundred Thousand
Dollars ($300,000). Upon termination of the Agreement during the Initial Term, or at the
end of Initial Term, or any renewal thereof, the CITY shall receive the amount it contributed
toward the debt service/building reserve fund. Provided, however, if the termination is
during the Initial Term, the CITY shall not receive the amount it contributed toward the debt
service/building reserve fund until the end of the Initial Term. Any amount due shall be
refunded within thirty (30) days of termination, except when the termination occurs during
the initial term, in which instance it shall be due thirty (30) days after the end of the Initial
term.
5. Excess monies in the enterprise fund after financial goals (1), (2), (3) and (4) have been
satisfied, may be rebated as recommended by the Board of Directors and approved by the
Board of County Commissioners.
6. Under no circumstance can the proposed annual budget by the SCRAPS Director,
recommendation thereon by the Board of Directors, or adopted budget by the Board of
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County Commissioners cause the CITY's operating fee to exceed the previous year's annual
operating fee plus the CPI.
7. The intent of this Agreement is to allow the CITY to participate in SCRAPS, a regional
animal control system, in which all participating cities, towns and other governmental
jurisdictions share equitably in the costs and revenues. If any city, town, or other
governmental jurisdiction is offered more favorable terms than those offered to the CITY
in this Agreement, excluding debt for governmental jurisdictions with a population of
less than 20,000 inhabitants and excluding start-up costs, then those same terms shall also
be offered to the CITY at the same time. If any jurisdiction receiving Services from
SCRAPS as of January 1, 2013 cancels its agreement for Services, the level of service
provided by SCRAPS may be reduced accordingly and neither the COUNTY, nor any
other remaining jurisdiction receiving Services, shall have any responsibility to backfill
any reduction in revenues.
D. Billing/Payments
The COUNTY shall advise the CITY in writing of its annual fee for Services on or before the first
Monday of December for the subsequent calendar year. The CITY's annual operating fee shall not
exceed its previous year's annual operating fee plus the CPI. The City's annual capital fee shall
remain fixed.
There shall be no annual settle and adjust reconciliation with regard to any Services provided under
this Agreement. However, variances between actual revenues and expenditures and the budgeted
revenues and expenditures shall be taken into consideration when preparing the subsequent years'
budgets.
With regard to operating costs, in the first year of the Agreement, the COUNTY will bill the
CITY for the cost of Services in seven payments. The first payment shall be due on or before
January 5th. The first payment will equal one-half of the annual fee for that year. The following
six (6) payments shall be in equal installments of 1/12 of the annual fee. Each installment shall
be due on or before the July 5th, August 5th, September 5th, October 5th, November 5th, and
December 5th. In subsequent years, the COUNTY will bill the CITY for the annual operating
costs in twelve equal payments, each due by the fifth of each month of the calendar year. The
COUNTY will bill the CITY by the 15th of the month immediately preceding the month when
the payment is due.
With regard to debt service costs, the COUNTY will bill the CITY on April 1st and October 1st
each year for payments of one-half of the annual debt service costs (1/2 of $45,000.00 =
$22,500.00). Each payment of TWENTY TWO THOUSAND FIVE HUNDRED AND 00/100
DOLLARS ($22,500.00) shall be due by May 1st and November 1st of each calendar year
respectively.
The COUNTY, at its sole option, may charge interest on any late operating costs payments or
debt service costs payments calculated on any lost interest earning had the amount due been
invested since the date due to the date of payment in the COUNTY's investment pool.
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SECTION NO. 6: RELATED RESPONSIBILITIES IN CONJUNCTION WITH
PROVIDING SERVICES
The COUNTY or its designee agrees to attend staff meetings as requested by the CITY.
The COUNTY or its designee agrees to meet upon request by the CITY or its designee to discuss
any Service provided under the terms of this Agreement.
The CITY agrees the COUNTY may use the COUNTY's stationery in conjunction with
providing Services under the terms of this Agreement.
The Spokane County Regional Animal Protection Services Department Director or his/her
designee will immediately notify the CITY of any animal caused injuries to humans, any animal
abuse and/or hoarding cases, or any injury to an owned or stray animal occurring within the
CITY and caused by an employee of SCRAPS while on duty.
SECTION NO. 7: NOTICE
All notices or other communications given hereunder shall be deemed given on: (i) the day such
notices or other communications are received when sent by personal delivery; or (ii) the third day
following the day on which the same have been mailed by first class delivery, postage prepaid
addressed to the COUNTY or the CITY at the address set forth below for such party, or at such
other address as either party shall from time-to-time designate by notice in writing to the other
party:
COUNTY: Spokane County Chief Executive Officer
or his/her authorized representative
1116 West Broadway Avenue
Spokane, Washington 99260
CITY: City of Spokane Valley Manager
or his/her authorized representative
11707 East Sprague, Suite 106
Spokane Valley,Washington 99206
SECTION NO. 8: RECORDS REVIEW
The CITY shall be allowed to conduct random reviews of the records generated by the COUNTY in
performance of this Agreement. The CITY will provide the COUNTY with reasonable advance
notice of the records reviews. The PARTIES agree that they will make best efforts to achieve a
resolution of any potential records confidentiality issues, including entering into confidentiality
agreements or other similar mechanisms that will allow disclosure of the necessary information to
accurately conduct a records review.
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SECTION NO. 9: COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which, when so executed
and delivered, shall be an original, but such counterparts shall together constitute but one and the
same.
SECTION NO. 10: ASSIGNMENT
No party may assign in whole or part its interest in this Agreement without the written approval of
the other party. Provided, however, this does not prohibit the COUNTY from contracting for any
euthanasia or cremation services.
SECTION NO. 11: COUNTY EMPLOYEES
The COUNTY shall hire, assign,retain and discipline all employees performing Services under this
Agreement according to applicable collective bargaining agreements and applicable state and
federal laws.
The COUNTY agrees to meet and confer with the CITY with respect to staff that is assigned to
provide Services. Issues of discipline or performance will be specifically handled according to
COUNTY policies.
SECTION NO. 12: LIABILITY
(a) The COUNTY shall indemnify and hold harmless the CITY and its officers, agents, and
employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of
any nature whatsoever, by any reason of or arising out of any negligent act or omission of the
COUNTY, its officers, agents and employees, relating to or arising out of performing Services
pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or
damages is brought against the CITY, the COUNTY shall defend the same at its sole cost and
expense; provided that the CITY reserves the right to participate in said suit if any principle of
governmental or public law is involved; and if final judgment in said suit be rendered against the
CITY, and its officers, agents, and employees, or jointly against the CITY and the COUNTY and
their respective officers, agents, and employees, the COUNTY shall satisfy the same.
fb) The CITY shall indemnify and hold harmless the COUNTY and its officers, agents, and
employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of
any nature whatsoever,by any reason of or arising out of any negligent act or omission of the CITY,
its officers, agents and employees, relating to or arising out of performing Services pursuant to this
Agreement. In the event that any suit based upon such claim, action, loss, or damages is brought
against the COUNTY, the CITY shall defend the same at its sole cost and expense; provided that
the COUNTY reserves the right to participate in said suit if any principle of governmental or public
law is involved; and if final judgment in said suit be rendered against the COUNTY, and its officers,
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agents, and employees, or jointly against the COUNTY and the CITY and their respective officers,
agents, and employees,the CITY shall satisfy the same.
(c) If the comparative negligence of the Parties and their officers and employees is a cause of
such damage or injury, the liability, loss, cost, or expense shall be shared between the Parties in
proportion to their relative degree of negligence and the right of indemnity shall apply to such
proportion.
01) Where an officer or employee of a Party is acting under the direction and control of the
other Party, the Party directing and controlling the officer or employee in the activity and/or
omission giving rise to liability shall accept all liability for the other Party's officer or
employee's negligence.
(e) Each Party's duty to indemnify shall survive the termination or expiration of the Agreement.
(f) The foregoing indemnity is specifically intended to constitute a waiver of each Party's
immunity under Washington's Industrial Insurance Act, chapter 51 RCW, respecting the other party
only, and only to the extent necessary to provide the indemnified Party with a full and complete
indemnity of claims made by the indemnitor's employees. The PARTIES acknowledge that these
provisions were specifically negotiated and agreed upon by them.
(g) The COUNTY and the CITY agree to either self insure or purchase polices of insurance
covering the matters contained in this Agreement with coverages of not less than $5,000,000 per
occurrence with $5,000,000 aggregate limits including professional liability and auto liability
coverages.
SECTION NO. 13: RELATIONSHIP OF THE PARTIES
The PAR 11ES intend that an independent contractor relationship will be created by this Agreement.
The COUNTY shall be an independent contractor and not the agent or employee of the CITY. The
CITY is interested only in the results to be achieved and that the right to control the particular
manner, method and means in which the Services are performed is solely within the discretion of
the COUNTY. Any and all employees who provide Services to the CITY under this Agreement
shall be deemed employees solely of the COUNTY. The COUNTY shall be solely responsible for
the conduct and actions of all employees under this Agreement and any liability that may attach
thereto. Likewise, no agent, employee, servant or representative of the CITY shall be deemed to be
an employee,agent, servant or representative of the COUNTY for any purpose.
SECTION NO. 14: MODIFICATION
This Agreement may only be modified in writing by mutual written agreement of the PARTIES,
and approved by the respective legislative bodies.
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SECTION NO. 15: PROPERTY AND EQUIPMENT
The ownership of all property and equipment utilized in conjunction with providing the Services
under this Agreement shall remain with the COUNTY unless otherwise specifically and mutually
agreed to by the PARTIES.
SECTION NO. 16: ALL WRITINGS CONTAINED HEREINBINDING EFFECT
This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree
that there are no other understandings, oral or otherwise, regarding the subject matter of this
Agreement. No changes or additions to this Agreement shall be valid or binding upon the
PARTIES unless such change or addition is in writing, executed by the PARTIES.
This Agreement shall be binding upon the PARTIES hereto, their successors and assigns.
SECTION NO. 17: DISPUTE RESOLUTION
Any dispute between the PARTIES which cannot be resolved between the PARTIES shall be
subject to arbitration. Except as provided for to the contrary herein, such dispute shall first be
reduced to writing. If the COUNTY CEO and the CITY cannot resolve the dispute it will be
submitted to arbitration. The provisions of chapter 7.04 A RCW shall be applicable to any
arbitration proceeding.
The COUNTY and the CITY shall have the right to designate one person each to act as an
arbitrator. The two selected arbitrators shall then jointly select a third arbitrator. The decision of the
arbitration panel shall be binding on the PARTIES and shall be subject to judicial review as
provided for in chapter 7.04A RCW.
The costs of the arbitration panel shall be equally split between the PARTIES.
SECTION NO. 18: VENUE STIPULATION
This Agreement has been and shall be construed as having been made and delivered within the
State of Washington and it is mutually understood and agreed by each party that this Agreement
shall be governed by the laws of the State of Washington both as to interpretation and
performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this
Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction
within Spokane County,Washington.
SECTION NO. 19: SEVERABILITY
The PARTIES agree that if any parts, terms or provisions of this Agreement are held by the courts
to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights
and obligations of the PARTIES shall not be affected in regard to the remainder of the Agreement.
If it should appear that any part,term or provision of this Agreement is in conflict with any statutory
provision of the State of Washington, then the part, term or provision thereof that may be in conflict
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shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this
Agreement shall be deemed to modify to conform to such statutory provision.
SECTION NO.20: RECORDS
All public records prepared, owned, used or retained by the COUNTY in conjunction with
providing Services under the terms of this Agreement shall be deemed CITY property and shall be
made available to the CITY upon request by the CITY subject to the attorney client and attorney
work product privileges set forth in statute, court rule or case law.
SECTION NO.21: HEADING
The section headings appearing in this Agreement have been inserted solely for the purpose of
convenience and ready reference. In no way do they purport to, and shall not be deemed to
define, limit or extend the scope or intent of the sections to which they pertain.
SECTION NO. 22: TIME OF ESSENCE OF AGREEMENT
Time is of the essence for this Agreement and in case either party fails to perform the obligations
on its part to be performed at the time fixed for the performance of the respective obligation by
the terms of this Agreement, the other party may, at its election, hold the other party liable for all
costs and damages caused by such delay.
SECTION NO. 23: UNCONTROLLABLE CIRCUMSTANCES/IMPOSSIBILITY
A delay or interruption in or failure of performance of all or any part of this Agreement resulting
from Uncontrollable Circumstances shall be deemed not a default under this Agreement.
A delay or interruption in or failure of performance of all or any part of this Agreement resulting
from any change in or new law, order, rule or regulation of any nature which renders providing
of Services in accordance with the terms of this Agreement legally impossible, and any other
circumstances beyond the control of the COUNTY which render legally impossible the
performance by the COUNTY of its obligations under this Agreement, shall be deemed not a
default under this Agreement.
SECTION NO. 24: FILING
The CITY shall file this Agreement with its City Clerk or, alternatively,place the Agreement on the
CITY's website. The COUNTY shall file this Agreement with the County Auditor, or,
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alternatively,place the Agreement on the COUNTY's web site or other electronically retrievable
public source.
SECTION NO.25: EXECUTION AND APPROVAL
The PARTIES warrant that the officers executing below have been duly authorized to act for and
on behalf of the party for purposes of confirming this Agreement.
SECTION NO.26: COMPLIANCE WITH LAWS
The PARTIES shall observe all federal, state and local laws, ordinances and regulations, to the
extent that they may be applicable to the terms of this Agreement.
SECTION NO. 27: DISCLAIMER
Except as otherwise provided, this Agreement shall not be construed in any manner that would
limit either party's authority or powers under law.
SECTION NO.28: ANTI-KICKBACK
No officer or employee of the CITY, having the power or duty to perform an official act or action
related to this Agreement shall have or acquire any interest in the Agreement, or have solicited,
accepted or granted a present or future gift, favor, service or other thing of value from or to any
person involved in the Agreement, or otherwise violate the requirements of RCW 42.23.030
SECTION NO.29: NON-DISCRIMINATION
No individual shall be excluded from participation in, denied the benefit of, subjected to
discrimination under, or denied employment in the administration of or in connection with this
Agreement in violation of state or federal law.
SECTION NO. 30: NO THIRD PARTY BENEFICIARIES
Nothing in this Agreement is intended to give, or shall give, whether directly or indirectly, any
benefit or right, greater than that enjoyed by the general public, to third persons.
SECTION NO. 31: ANNUAL REPORT
The SCRAPS Director shall prepare annual report. The annual report shall include, among other
matters, performance measurements/indicators and a twelve (12) month Activity Study.
Performance measurements/indicators will include:
• Statistics regarding annual number of pet licenses sold/issued
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• Annual live release rate — animals returned to owner, adopted and/or transferred to other
facilities/rescue groups
• Where applicable, industry statistics for the same measures will also be listed for the
above two (2)bullets
The Activity Study will include monthly statistics regarding:
• Requests for service
• Emergency calls
• Animal impounds
• Investigations
• Trapping
The Activity Study will be sent out monthly as part of the reporting process.
SECTION NO. 32: INSURANCE
During the term of the Agreement, the COUNTY shall maintain in force at its own expense, each
insurance noted below:
A. Workers' Compensation Insurance in compliance with RCW 51.12.020, which requires
subject employers to provide workers' compensation coverage for all their subject
workers and Employer's Liability or Stop Gap Insurance in the amount of$1,000,000;
B. General Liability Insurance on an occurrence basis, with a combined single limits of not
less than $10,000,000 each occurrence for bodily injury and property damage. It shall
include contractual liability coverage for the indemnity provided under this Agreement.
It shall provide that the CITY, its officers and employees are additional insureds but
only with respect to the COUNTY's services to be provided under this Agreement; and
C. Automobile Liability Insurance with a combined single limit, or the equivalent of not
less than $15,000,000 each accident for bodily injury and property damage, including
coverage for owned,hired and non-owned vehicles.
D. Professional Liability Insurance with a combined single limit of not less than $5,000,000
each claim, incident or occurrence. This is to cover damages caused by the error,
omission, or negligent acts related to the professional services to be provided under this
Agreement. The coverage must remain in effect for two years after the Agreement is
completed.
There shall be no cancellation, material change, reduction of limits or intent not to renew the
insurance coverage(s)without thirty (30) days written notice from the COUNTY or its insurer(s) to
the CITY.
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Written evidence of insurance shall reflect that the insurance afforded therein shall be primary
insurance and any insurance or self-insurance carried by the COUNTY shall be excess and not
contributory insurance to that provided by the CITY. As evidence of the insurance coverages
required by this Agreement, the COUNTY shall furnish acceptable insurance certificates to the
CITY at the time it returns the signed Agreement. The certificate shall specify all of the parties who
are additional insured; and include applicable policy endorsements, the thirty (30) day cancellation
clause, and the deduction or retention level. Insuring companies or entities are subject to CITY
acceptance. If requested, complete copies of insurance policies shall be provided to the CITY. The
COUNTY shall be financially responsible for all pertinent deductibles, self-insured retentions,
and/or self-insurance.
SECTION NO. 33: RCW 39.34 REQUIRED CLAUSES
A. PURPOSE: See Section No. 3 above.
B. DURATION: See Section No. 4 above.
C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS: No new or
separate legal or administrative entity is created to administer the provisions of this
Agreement.
D. RESPONSIBILITIES OF THE PARTIES: See provisions above.
E. AGREEMENT TO BE FILED: See Section No. 24.
F. FINANCING: Each party shall be responsible for the financing of its contractual
obligations under its normal budgetary process.
G. TERMINATION: See Section No. 4 above.
H. PROPERTY UPON TERMINATION: See Section No. 15 above.
IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed on
date and year opposite their respective signatures.
DATED: BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY, WASHINGTON
SHELLY O'QUINNTODD MIELKE, Chairperson
ATTEST
Clerk of the Board AL FRENCHMARK RICHARD, Vice-Chairman
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Daniela Erickson TODD MIELKEAL FRENCH, Commissioner
DATED: CITY OF SPOKANE VALLEY
By:
Attest:
Title:
City Clerk
Approved as to form:
City Attorney
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ATTACHMENT "1"
The COUNTY through the Spokane County Regional Animal Protection Services (SCRAPS) will
provide Animal Control Services to the CITY within the CITY's boundaries. The CITY agrees to
specially commission any SCRAPS staff which may be necessary for them to carry out such
Services so long as such staff meet the requirement(s)necessary for such commission.
For the purpose of this Agreement, Animal Control Services shall include:
ITEM 1: Enforcement of the CITY'S Animal Control Ordinance presently in effect and/or
as hereafter amended by the City consistent with this Agreement;
ITEM 2: Enforcement of chapter 16.08 RCW (Dogs);
ITEM 3: Enforcement of chapter 16.52 RCW (Prevention of Cruelty to Animals); and
ITEM 4: Enforcement of chapter 16.54 RCW (Abandoned Animals).
Enforcement includes field services, shelter services, educational services, the licensing of dogs,
cats and appearing before all administrative and judicial hearings in conjunction with such duties
and functions.
FIELD SERVICES
Field Services include those provided during normal hours of operation as well as emergency
services provided only after normal hours of operation. Normal hours of operation will be
determined by the COUNTY after consultation with the Board of Directors.
Field Services provided during normal hours of operation include: (1) Dog at large complaints; (2)
Cat at large on private property; (3) Dog barking; (4) Dog or cat—no license; (5) Dog or cat—no
rabies vaccination; (6)Dog threatens person; (7)Dog threatens domestic animal; (8)Dog or cat bite;
(9) Injured dog or cat; (10) Sick dog or cat; (11) Agency assist; (12) Abandoned animal; (13)
Animal cruelty; (14)Dead on arrival dog or cat; (15) Confined dog or cat; (16) Trapping dog or cat;
(17) Vicious dog; (18) Kennel inspections; (19) Dangerous dog inspections; and (20) Others as
deemed necessary by the SCRAPS.
Field Services provided after normal hours of operation,referred to as Emergency Services, include:
(1) Injured or sick dog/cat; (2) Dog/cat bite— dog/cat is still at large; (3) Dog bite— severe dog bite
(victim is in hospital and dog will need to be quarantined immediately in the county shelter); (4)
Vicious or threatening dog — dog threatens persons or domestic animals and is still at large; (5)
Animal in our humane trap that is making a disturbance or injuring itself; (6) Other law enforcement
agency requests for assistance when animals are involved; (7) Other emergencies such as extreme
cruelty or pet dying in a hot vehicle; and(8)Multiple calls on same problem—animal control officer
on call will evaluate and make a determination on whether to respond.
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SHELTER SERVICES
Shelter Services are provided Monday, Wednesday and Friday from noon to 5:30 p.m.; Tuesday
and Thursday from noon to 6:30 p.m.; Saturday and Sunday from noon to 5:30 p.m. closed
holidays. Shelter Services include the following: (1) Housing dog/cat— occasional other animal;
(2) Pet license program; (3) After hours animal receiving room; (4) Animal redemptions; (5)
Adoption program; (6) Volunteer program; (7) Dog training program; (8) Trapping program; and
(9) Crematorium. Shelter Services hours may be adjusted by the COUNTY after consultation with
the Board of Directors.
EDUCATIONAL SERVICES
Educational services include: (1) Dog bite prevention program — elementary schools and service
workers; (2) School career fair participation; (3) Specialty presentations available upon request; (4)
Public service announcements —newspaper, radio and television; (5) Community outreach such as
fair booth,license clinics, special events; and(6)Website.
The COUNTY may conduct surveys within the CITY for unlicensed dogs and cats.
ANIMAL CONTROL ORDINANCE/LICENSES/FEES/PENALTIES
In conjunction with the enforcement of the CITY'S Animal Control Ordinance, the CITY shall
adopt and keep current by appropriate legislative action an Animal Control Ordinance substantially
identical to that adopted by the COUNTY as it presently exist or as it may hereinafter be
modified/amended, to include all licenses/fees/penalties. This responsibility shall not be deemed a
restriction upon the CITY's legislative power. The City may enact ordinances dealing with animal
control within its boundaries. Provided, further, the CITY may add a surcharge to its license fee
("City License Fee Surcharge".)
All revenues from licenses/fees/penalties collected(not including City License Fee Surcharge)shall
be retained by SCRAPS and applied to the cost of providing Services. Any such City License Fee
Surcharge shall not be retained by SCRAPS. The COUNTY shall remit to the CITY all such City
License Fee Surcharges collected under the terms of this Agreement semiannually on or before or
before July 31St for the time frame from January 1St through June 30th of each calendar year this
Agreement is in effect and January 31St for the time frame from July 1St through December 31St of
each year this Agreement is in effect.
The COUNTY shall provide the CITY with a copy of its Animal Control Ordinance presently
codified in Chapter 5.04 of the Spokane County Code and all subsequent
modifications/amendments thereto. The CITY shall provide the COUNTY with copies of its
adopted/amended Animal Control Ordinance substantially identical to chapter 5.04 of the Spokane
County Code.
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The CITY shall provide legal counsel to prosecute any citations/complaints issued by COUNTY in
enforcement of Items No. 1 through 4 herein above in any court of lawful jurisdiction except if the
enforcement constitutes a felony.
In performing the above Animal Control Services, the COUNTY will provide such personnel, as it
deems necessary as well as any and all vehicles and materials of any kind or nature whatsoever.
The COUNTY will provide additional Animal Control Services above and beyond those set forth
herein to CITY at cost negotiated between the CITY and the COUNTY.
Animal Control Services provided by the COUNTY under the terms of this Agreement, absent
subsequent negotiation and agreement will not include:
1. Picking up dead wildlife or livestock on CITY streets, roads or alleys.
2. Providing emergency service for dead animals at any time or for dead dogs/cats
after normal hours of operation.
3. Providing traps to the public for wildlife.
4. Responding to calls pertaining to dead or injured wildlife threatening the safety of
other animals or the public.
5. Holding licensed dogs/cats in the Regional Animal Control Facility for a period of
more than five (5) business days. Provided, at sole discretion of the COUNTY,
holding periods may be extended.
6. Holding unlicensed dogs/cats in the Regional Animal Control Facility for a period
more than seventy-two (72) hours. Provided, at sole discretion of the COUNTY,
holding periods may be extended.
7. Holding any wildlife at the Regional Animal Control Facility.
8. Providing Hearing Examiner Services.
CITIZEN COMPLAINT PROCESS
• Written complaints may be filed via an email help request or complaint form available on
the SCRAPS website or through the mail. Verbal complaints, whether submitted
telephonically or in person, shall be documented in writing by SCRAPS staff receiving
the complaint.
• All complaints will be handled by SCRAPS Management Team within five (5) business
days unless the complaint is related to an ongoing active investigation.
• Unresolved complaints will be referred to the Board of County Commissioners and will
be resolved within ten (10) business days of receiving the complaint from the SCRAPS
Management Team. The COUNTY will notify the CITY's representative in writing of
the Board of County Commissioners' decision.
• The COUNTY will provide the CITY on a monthly basis a report listing any complaints
received within the CITY by SCRAPS staff for the preceding month, which shall include
at least the following information:
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o The nature of the customer complaint
o The location of the incident
o Response times to customer complaints
• The COUNTY shall work with the CITY to develop a system for mapping the locations
of any complaints received.
SERVICE GOALS
• Emergency/high priority calls responded to within 24 hours—immediate response when a
person and/or animal is at immediate risk(safety/health).
• Routine calls responded to within 48 hours —nuisance calls such as barking, dogs not on
a leash, etc.
• Licensed/identified animals impounded by animal protection officer in field will be
returned directly to the owner if someone is home to receive the animal. Otherwise
owner will be notified via phone and mail that their animal was impounded within 24
hours of impounding.
• Dedicated emergency phone line—no voice mail. All emergency calls for service will be
answered by a person—either SCRAPS staff or answering service.
• Convenience for citizen with online pet licensing (new/renewal) and online request for
service option.
• Current list of impounded animals updated every two hours on website — helpful for
owners who are missing their pet.
• Animal Protection Officers have 24/7 access to pet license data and animal control
records via laptops in the field.
• All impounded animals scanned for a microchip at the time of impound, given a health
exam and vaccinated (unless vicious and threatening safety of staff).
• All SCRAPS staff are trained in customer service through the Spokane County Training
Program and are required to follow the Spokane County Behavioral Standards.
SCRAPS STANDARDS
• Guidelines for Standards of Care in Animal Shelters published by The Association of
Shelter Veterinarians 2010 - the guidelines were developed to provide a tool that would
allow communities and animal welfare organizations, to identify minimum standards of
care, as well as best and unacceptable practices.
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• Animal Control Management A Guide for Local Governments published by the Humane
Society of the United States—a guide to establish effective animal care and control
• National Animal Control Association Training Guide — a guide to training today's
professional animal control officer
• American Society for the Prevention of Cruelty to Animals Professionals website —
animal welfare tools and resources
Any CITY concern for nonperformance shall be forwarded to the SCRAPS Board of Directors
for consideration at their next scheduled meeting. Failure to resolve the CITY's concern by the
SCRAPS Board of Directors at their next scheduled meeting shall result in the concern being
immediately forwarded to the Board of County Commissioners for resolution. If the CITY is not
satisfied by the decision of the Board of County Commissioners, it may resolve the issue
pursuant to SECTION No. 17.
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ATTACHMENT "2"
Copy of U. S. DEPARTMENT OF LABOR, BUREAU OF LABOR STATISTICS CPI
(ON FOLLOWING PAGE)
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INTERLOCAL AGREEMENT FOR ANIMAL CONTROL SERVICES
IN THE CITY OF SPOKANE VALLEY
THIS AGREEMENT,made and entered into by and between Spokane County, a political
subdivision of the State of Washington, having offices for the transaction of business at 1116 West
Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as "COUNTY" and the
City of Spokane Valley, a municipal corporation of the State of Washington,having offices for the
transaction of business at, 11707 East Sprague Avenue, Spokane, Washington 99206, hereinafter
referred to as "CITY,"jointly hereinafter referred to as the "PARTIES." The COUNTY and CITY
agree as follows.
SECTION NO. 1: RECITALS AND FINDINGS
(a) The Board of County Commissioners of Spokane County has the care of COUNTY
property and the management of COUNTY funds and business under RCW
36.32.120(6).
(b) Counties and cities may contract with each other to perform certain functions which
each may legally perform under chapter 39.34 RCW(Interlocal Cooperation Act).
(c) Pursuant to the provisions of 36.32.120(6) and RCW 36.32.120(7), Spokane County,
through its Board of County Commissioners, may enact ordinances dealing with animal
control within the unincorporated area of Spokane County.
(d) Pursuant to the provisions of RCW 35A.11.020, the City of Spokane Valley may enact
ordinances dealing with animal control within its boundaries.
(e) Spokane County intends on acquiring and improving property ("Regional Animal
Control Facility") from which Spokane County will provide certain animal control
services to itself,the City of Spokane Valley, and other governmental jurisdictions. The
cost of acquiring and improving the Regional Animal Control Facility will be financed
in part through the operational savings realized by the City of Spokane Valley, Spokane
County and other governmental jurisdictions contracting with Spokane County to
receive animal control services from the Regional Animal Control Facility. Spokane
County desires to enter into an agreement with the City of Spokane Valley wherein the
City will contract to receive animal control services from the County for a term of
twenty (20) years thus providing the County with operational savings to finance in part
the County's acquisition and improvement of the Regional Animal Control Facility.
(f) The City of Spokane Valley desires to utilize the services of Spokane County for the
purpose of performing certain animal control services within the boundaries of the City
of Spokane Valley for a term of twenty(20)years.
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SECTION NO. 2: DEFINITIONS
(a) Agreement: "Agreement" means this Interlocal Agreement between the CITY and
COUNTY regarding animal control services.
(b) City: "CITY"means the City of Spokane Valley.
(c) County: "COUNTY"means Spokane County.
(d) Services: "Services"means those services identified in Attachment"1"attached hereto
and incorporated herein by reference.
(e) Annual Fee: "Annual Fee" means that annual amount of money which the CITY will
pay the COUNTY to provide Services. The annual fee shall be comprised of debt
service costs and operating costs as further addressed in Section No. 5.
(f) Uncontrollable Circumstances: "Uncontrollable Circumstances"means the following
events: strikes, riots, wars, civil disturbances, insurrections, acts of terrorism, fires
and floods, weather conditions, volcanic eruptions, lightning or earthquakes or other
acts of God at or near where the Services are performed and/or that directly affect
providing of such Services.
(g) Consumer Price Index: "Consumer Price Index" or "CPI" means the percentage
change between the current year index and the previous year index as determined by
United States Department of Labor, Bureau of Labor Statistics, West-Size Class B/C,
Consumer Price Index, All items for all urban consumers (CPI-U), Base year Annual
Average. See Attachment "2". For example, as shown on Attachment "2" the CPI
for calendar year 2012 is 3.0%. It was calculated by determining the difference in the
CPI-U for 2010 and CPI-U for 2011, dividing this number by the CPI-U for 2010 and
rounding the number to the nearest 1/10 of 1%. (I.E. Difference between 133.778 and
137.748 = 3.97/133.778=2.96 rounded up to 3.)
(h) Regional Animal Control Facility: "Regional Animal Control Facility" means that
entire property acquired, improved and owned by Spokane County from which the
County will provide Services.
SECTION NO.3: PURPOSE
The purpose of this Agreement is to reduce to writing the PARTIES' understandings as to the terms
and conditions under which the COUNTY will provide Services on behalf of the CITY.
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SECTION NO.4: DURATION/WITHDRAWAL
This Agreement shall commence on January 1, 2014, ("Commencement Date") and run for a term
of twenty (20) years. In the event the COUNTY for any reason whatsoever is unable to commence
providing Services on the Commencement Date, it will provide the CITY with at least six (6)
months advance written notice which shall state the date upon which the COUNTY will provide
Services. This twenty (20) year time frame shall be referred to as the "Initial Term." The
PARTIES acknowledge that the Initial Term is necessary in order for the COUNTY to realize
operational savings which it will use to acquire and improve the Regional Animal Control Facility.
At the conclusion of the Initial Term, this Agreement may be renewed upon mutual agreement of
the PARTIES. All renewals shall be subject to all terms and conditions set forth herein unless
otherwise mutually agreed upon. If the COUNTY does not mutually agree to a renewal, or
terminates the Agreement as provided for herein after during the renewal time frame, then the
COUNTY shall pay the CITY an amount of money equal to the unamortized value of the Regional
Animal Control Facility as of the date of nonrenewal or termination. The value of the Regional
Animal Control Facility for the purpose of the provision shall be based on the original acquisition
cost plus improvements less the COUNTY's up-front contribution of$900,000 multiplied by 22.9%
depreciated over fifty(50)years from the date of occupancy.
Once effective,this Agreement can only be terminated by:
(1)mutual agreement of the PARTIES; or
(2) with respect to all obligations of either party except the CITY's obligation for debt
service costs, the CITY may terminate upon 6 months written notification to the COUNTY in
advance of January 1st of any calendar year. In the event of termination under this provision, the
CITY shall still retain responsibility for its share of the debt services costs through the remainder
of the term of the Agreement. At the COUNTY'S option this amount may be paid by the CITY
over the remaining term of the Agreement or in a lump sum amount.
Upon termination, the CITY will have the right to purchase any vehicles and/or equipment used
to provide Services which the COUNTY determines are surplus to it needs. The price shall be
mutually agreed upon by the PARTIES.
Subsequent to the Initial Term, either party may terminate this Agreement for any reason
whatsoever upon a minimum of six months advance notice as provided for in Section 7 to the other
party. After the initial term, no depreciation or building use fees attributable to the original
acquisition and improvement of the Regional Animal Control Facility shall be charged to the CITY
for the remaining useful life of the Regional Animal Control Facility.
SECTION NO. 5: COST OF SERVICES AND PAYMENTS
The CITY shall pay the COUNTY an annual fee for Services provided under this Agreement. The
annual fee for Services contemplates Services commencing as of January 1st of each year and
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running through December 31St of each year. The annual fee shall be comprised of debt service
costs and operating costs.
Debt service costs shall remain fixed through the life of the Agreement or until the debt service
costs have been retired,whichever occurs first.
The annual debt service costs will be FORTY-FIVE THOUSAND AND 00/100 DOLLARS
($45,000.00).
The operating cost for the calendar year 2014 will be TWO HUNDRED FORTY TWO
THOUSAND EIGHTY ONE AND 00/100 DOLLARS ($242,081.00).
For each subsequent year, the PARTIES agree that the annual operating costs shall be determined
by the Board of County Commissioners based on a written recommendation from the Regional
Animal Control Advisory Board of Directors and process as provided for herein after, not to exceed
limitations contained within Section No. 5(C)(6)
In the event the term of this Agreement commences at other than the beginning of any calendar
year, the annual operating costs will be prorated on a daily basis for that year.
A. Establishment of Regional Animal Control Advisory Board
There shall be established a Regional Animal Control Advisory Board of Directors ("Board of
Directors") for the term of the Agreement. The Board of Directors shall consist of five (5)
members, two (2) representatives to be appointed by each party and a fifth representative to be
jointly appointed. The appointees shall have financial or budget experience. A majority of the
Board of Directors shall constitute a quorum for the transaction of any business so long as both the
COUNTY and the CITY are represented. The number of representatives may be modified by
recommendation of the Board of Directors and agreed to by the PARTIES
The Board of Directors shall meet at the call of the Spokane County Regional Animal Protection
Service Department Director at least quarterly and more frequently, if necessary, during the
adoption of the annual budget. The Spokane County Regional Animal Protection Service
Department Director or his/her designee shall attend all Board of Director meetings as a non-voting
member.
B. Responsibility of the Board of Directors with regard to the annual budget of the Spokane
County Regional Animal Protection Service Department
Services will be provided by the COUNTY through Spokane County Regional Animal Protection
Service Department ("SCRAPS"). SCRAPS shall be operated as an enterprise fund. For the
purposes of this Agreement the terminology"enterprise fund" shall mean a fund that provides goods
and services for a fee which makes the entity providing the goods and services self-supporting. An
"enterprise fund"complies with Generally Accepted Accounting Principles (GAAP).
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The SCRAPS Director shall prepare an annual budget for SCRAPS.
The annual budget shall minimally include all revenues, including Regional Animal Control Facility
revenues and grant revenues, by source anticipated by SCRAPS for the following calendar budget
year and shall additionally include:
(i) debt service to acquire and remodel the Regional Animal Control Facility,
(ii) debt service/building reserve fund,
(iii) cash reserve of 10% of annual budgeted operating expenditures, and
(iv) operating costs for SCRAPS providing Services including, but not limited to salary/wages,
benefits and other annual operating costs.
The annual budget shall be submitted by the SCRAPS Director to the Board of Directors on or
before September 1St of each calendar year for the following year. The annual budget will include
indirect costs calculated in accordance with the COUNTY's Countywide OMB A-87 Cost
Allocation Plan. No costs billed directly to SCRAPS will be included in the indirect costs._On or
before October 1st each calendar year, the Board of Directors shall consider and make a written
recommendation to the Board of County Commissioners on the annual budget for SCRAPS. On or
before November 1st of each calendar year the Board of County Commissioners shall in writing
acknowledge and agree in writing with the written recommendation by the Board of Directors or
suggest changes to the written recommendation. If the Board of County Commissioners suggests
changes to the written recommendation, the Board of County Commissioners shall not take formal
action on the adoption of the annual budget until it receives a written response from the Board of
Directors on the suggested changes. The written response from the Board of Directors on the
suggested changes must be received by the Board of County Commissioners on or before December
1St. In the event the Board of County Commissioners does not receive a written recommendation
from the Board of Directors on or before October 1st as provided for herein or a response to
suggested changes by December 1st as provided for herein, the Board of County Commissioners
shall adopt the SCRAPS annual budget taking into consideration the financial goals set forth
subparagraph (C) hereinafter. The Board of County Commissioners' decision on the budget shall
be binding on the PARTIES.
C. Financial Goals
In conjunction with the preparation of the annual budget by the SCRAPS Director,
recommendation(s) on the annual budget by the Board of Directors and adoption of the annual
budget by the Board of County Commissioners, every effort will be made to increase efficiencies,
enhance revenues and control costs. Additionally, the SCRAPS Director, Board of Directors and
Board of County Commissioners shall take into consideration economic conditions, revenue
forecasts for the PARTIES and other participating jurisdictions as well as any state wide initiatives
or legislative actions that would impact the PARTIES or other participating jurisdictions. Also, the
following financial goals shall be considered:
1. Annual debt service for acquisition and remodeling of the Regional Animal Control Facility
must be paid.
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2. Maintaining a reasonable cash reserve of 10% of annual budgeted operating expenditures.
Provided in conjunction with this financial goal, the PARTIES shall identify a time line and
method for establishing the cash reserve. The time line and method of accumulating the
cash reserve shall consider, but not be limited to, utilizing special assessments, and/or
utilizing revenue(s) from other SCRAPS programs, and/or utilizing short term borrowing.
Upon termination of the Agreement, the CITY shall receive 22.29% of the cash reserve
balance existing at the time of termination if the City of Spokane has contracted for Services
with the COUNTY by January 1, 2014. The 22.29% was determined as set forth in
Attachment "3" attached hereto and incorporated herein by reference. If the City of
Spokane has not contracted for Services with the COUNTY by January 1, 2014, the CITY
shall receive 46.16% of the cash reserve balance existing at the time of termination. The
46.16% was determined as set forth in Attachment "4" attached hereto and incorporated
herein by reference. Any amount due shall be refunded within thirty (30) days of
termination.
3. Maintain an optimum level of Service relative to available financial resources of
participating jurisdictions which is reflected in the annual budget operating costs which
includes, but is not limited to, salary/wages, benefits and other operating cost items, based
upon the recommendation of the SCRAPS Director.
4. Any amount in the enterprise fund in excess of funds to satisfy financial goals (1), (2) and
(3) shall be placed in a debt service / building reserve fund at a targeted amount of up to
Sixty Thousand Dollars ($60,000.00) a year or until the debt service /reserve fund reaches
the amount of Three Hundred Thousand Dollars ($300,000.00). The debt service /building
reserve fund will be utilized as a reserve fund to pay delinquent debt service costs and/or to
repair the Regional Animal Control Facility as needed. The Board of Directors will approve
the use of these funds to pay delinquent debt service costs and/or repair of the Regional
Animal Control Facility except in the case of emergency repairs, in which instance the
Board of County Commissioners will authorize the use of these funds with notification to
the Board of Directors as soon as possible thereafter. Upon the use of the debt service /
building reserve funds, the Board of Directors will replenish the fund in the manner
described at the beginning of this section. The Board of Directors may recommend an
increase in the debt service / building reserve fund amount in their annual written
recommendation but otherwise the balance will not exceed Three Hundred Thousand
Dollars ($300,000). Upon termination of the Agreement during the Initial Term, or at the
end of Initial Term, or any renewal thereof,the CITY shall receive the amount it contributed
toward the debt service/building reserve fund. Provided, however, if the termination is
during the Initial Term, the CITY shall not receive the amount it contributed toward the debt
service/building reserve fund until the end of the Initial Term. Any amount due shall be
refunded within thirty (30) days of termination, except when the termination occurs during
the initial term, in which instance it shall be due thirty (30) days after the end of the Initial
term.
5. Excess monies in the enterprise fund after financial goals (1), (2), (3) and (4) have been
satisfied, may be rebated as recommended by the Board of Directors and approved by the
Board of County Commissioners.
6. Under no circumstance can the proposed annual budget by the SCRAPS Director,
recommendation thereon by the Board of Directors, or adopted budget by the Board of
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County Commissioners cause the CITY's operating fee to exceed the previous year's annual
operating fee plus the CPI.
7. The intent of this Agreement is to allow the CITY to participate in SCRAPS, a regional
animal control system, in which all participating cities, towns and other governmental
jurisdictions share equitably in the costs and revenues. If any city, town, or other
governmental jurisdiction is offered more favorable terms than those offered to the CITY
in this Agreement, excluding debt for governmental jurisdictions with a population of
less than 20,000 inhabitants and excluding start-up costs, then those same terms shall also
be offered to the CITY at the same time. If any jurisdiction receiving Services from
SCRAPS as of January 1, 2013 cancels its agreement for Services, the level of service
provided by SCRAPS may be reduced accordingly and neither the COUNTY, nor any
other remaining jurisdiction receiving Services, shall have any responsibility to backfill
any reduction in revenues.
D. Billing/Payments
The COUNTY shall advise the CITY in writing of its annual fee for Services on or before the first
Monday of December for the subsequent calendar year. The CITY's annual operating fee shall not
exceed its previous year's annual operating fee plus the CPI. The City's annual capital fee shall
remain fixed.
There shall be no annual settle and adjust reconciliation with regard to any Services provided under
this Agreement. However, variances between actual revenues and expenditures and the budgeted
revenues and expenditures shall be taken into consideration when preparing the subsequent years'
budgets.
With regard to operating costs, in the first year of the Agreement, the COUNTY will bill the
CITY for the cost of Services in seven payments. The first payment shall be due on or before
January 5th. The first payment will equal one-half of the annual fee for that year. The following
six (6) payments shall be in equal installments of 1/12 of the annual fee. Each installment shall
be due on or before the July 5th, August 5th, September 5th, October 5th, November 5th, and
December 5th. In subsequent years, the COUNTY will bill the CITY for the annual operating
costs in twelve equal payments, each due by the fifth of each month of the calendar year. The
COUNTY will bill the CITY by the 15th of the month immediately preceding the month when
the payment is due.
With regard to debt service costs, the COUNTY will bill the CITY on April 1st and October 1st
each year for payments of one-half of the annual debt service costs (1/2 of $45,000.00 =
$22,500.00). Each payment of TWENTY TWO THOUSAND FIVE HUNDRED AND 00/100
DOLLARS ($22,500.00) shall be due by May 1st and November 1st of each calendar year
respectively.
The COUNTY, at its sole option, may charge interest on any late operating costs payments or
debt service costs payments calculated on any lost interest earning had the amount due been
invested since the date due to the date of payment in the COUNTY's investment pool.
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SECTION NO. 6: RELATED RESPONSIBILITIES IN CONJUNCTION WITH
PROVIDING SERVICES
The COUNTY or its designee agrees to attend staff meetings as requested by the CITY.
The COUNTY or its designee agrees to meet upon request by the CITY or its designee to discuss
any Service provided under the terms of this Agreement.
The CITY agrees the COUNTY may use the COUNTY's stationery in conjunction with
providing Services under the terms of this Agreement.
The Spokane County Regional Animal Protection Services Department Director or his/her
designee will immediately notify the CITY of any animal caused injuries to humans, any animal
abuse and/or hoarding cases, or any injury to an owned or stray animal occurring within the
CITY and caused by an employee of SCRAPS while on duty.
SECTION NO. 7: NOTICE
All notices or other communications given hereunder shall be deemed given on: (i) the day such
notices or other communications are received when sent by personal delivery; or (ii) the third day
following the day on which the same have been mailed by first class delivery, postage prepaid
addressed to the COUNTY or the CITY at the address set forth below for such party, or at such
other address as either party shall from time-to-time designate by notice in writing to the other
party:
COUNTY: Spokane County Chief Executive Officer
or his/her authorized representative
1116 West Broadway Avenue
Spokane,Washington 99260
CITY: City of Spokane Valley Manager
or his/her authorized representative
11707 East Sprague, Suite 106
Spokane Valley,Washington 99206
SECTION NO. 8: RECORDS REVIEW
The CITY shall be allowed to conduct random reviews of the records generated by the COUNTY in
performance of this Agreement. The CITY will provide the COUNTY with reasonable advance
notice of the records reviews. The PARTIES agree that they will make best efforts to achieve a
resolution of any potential records confidentiality issues, including entering into confidentiality
agreements or other similar mechanisms that will allow disclosure of the necessary information to
accurately conduct a records review.
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SECTION NO. 9: COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which, when so executed
and delivered, shall be an original, but such counterparts shall together constitute but one and the
same.
SECTION NO. 10: ASSIGNMENT
No party may assign in whole or part its interest in this Agreement without the written approval of
the other party. Provided, however, this does not prohibit the COUNTY from contracting for any
euthanasia or cremation services.
SECTION NO. 11: COUNTY EMPLOYEES
The COUNTY shall hire, assign, retain and discipline all employees performing Services under this
Agreement according to applicable collective bargaining agreements and applicable state and
federal laws.
The COUNTY agrees to meet and confer with the CITY with respect to staff that is assigned to
provide Services. Issues of discipline or performance will be specifically handled according to
COUNTY policies.
SECTION NO. 12: LIABILITY
(a) The COUNTY shall indemnify and hold harmless the CITY and its officers, agents, and
employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of
any nature whatsoever, by any reason of or arising out of any negligent act or omission of the
COUNTY, its officers, agents and employees, relating to or arising out of performing Services
pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or
damages is brought against the CITY, the COUNTY shall defend the same at its sole cost and
expense; provided that the CITY reserves the right to participate in said suit if any principle of
governmental or public law is involved; and if final judgment in said suit be rendered against the
CITY, and its officers, agents, and employees, or jointly against the CITY and the COUNTY and
their respective officers, agents, and employees, the COUNTY shall satisfy the same.
(b) The CITY shall indemnify and hold harmless the COUNTY and its officers, agents, and
employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of
any nature whatsoever,by any reason of or arising out of any negligent act or omission of the CITY,
its officers, agents and employees, relating to or arising out of performing Services pursuant to this
Agreement. In the event that any suit based upon such claim, action, loss, or damages is brought
against the COUNTY, the CITY shall defend the same at its sole cost and expense; provided that
the COUNTY reserves the right to participate in said suit if any principle of governmental or public
law is involved; and if final judgment in said suit be rendered against the COUNTY, and its officers,
agents, and employees, or jointly against the COUNTY and the CITY and their respective officers,
agents, and employees,the CITY shall satisfy the same.
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(c) If the comparative negligence of the Parties and their officers and employees is a cause of
such damage or injury, the liability, loss, cost, or expense shall be shared between the Parties in
proportion to their relative degree of negligence and the right of indemnity shall apply to such
proportion.
(d) Where an officer or employee of a Party is acting under the direction and control of the
other Party, the Party directing and controlling the officer or employee in the activity and/or
omission giving rise to liability shall accept all liability for the other Party's officer or
employee's negligence.
(e) Each Party's duty to indemnify shall survive the termination or expiration of the Agreement.
(f) The foregoing indemnity is specifically intended to constitute a waiver of each Party's
immunity under Washington's Industrial Insurance Act, chapter 51 RCW,respecting the other party
only, and only to the extent necessary to provide the indemnified Party with a full and complete
indemnity of claims made by the indemnitor's employees. The PARTIES acknowledge that these
provisions were specifically negotiated and agreed upon by them.
(g) The COUNTY and the CITY agree to either self insure or purchase polices of insurance
covering the matters contained in this Agreement with coverages of not less than $5,000,000 per
occurrence with $5,000,000 aggregate limits including professional liability and auto liability
coverages.
SECTION NO. 13: RELATIONSHIP OF THE PARTIES
The PARTIES intend that an independent contractor relationship will be created by this Agreement.
The COUNTY shall be an independent contractor and not the agent or employee of the CITY. The
CITY is interested only in the results to be achieved and that the right to control the particular
manner, method and means in which the Services are performed is solely within the discretion of
the COUNTY. Any and all employees who provide Services to the CITY under this Agreement
shall be deemed employees solely of the COUNTY. The COUNTY shall be solely responsible for
the conduct and actions of all employees under this Agreement and any liability that may attach
thereto. Likewise, no agent, employee, servant or representative of the CITY shall be deemed to be
an employee,agent, servant or representative of the COUNTY for any purpose.
SECTION NO. 14: MODIFICATION
This Agreement may only be modified in writing by mutual written agreement of the PARTIES,
and approved by the respective legislative bodies.
SECTION NO. 15: PROPERTY AND EQUIPMENT
The ownership of all property and equipment utilized in conjunction with providing the Services
under this Agreement shall remain with the COUNTY unless otherwise specifically and mutually
agreed to by the PARTIES.
Page 10 of 22
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SECTION NO. 16: ALL WRITINGS CONTAINED HEREINBINDING EFFECT
This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree
that there are no other understandings, oral or otherwise, regarding the subject matter of this
Agreement. No changes or additions to this Agreement shall be valid or binding upon the
PARTIES unless such change or addition is in writing, executed by the PARTIES.
This Agreement shall be binding upon the PARTIES hereto,their successors and assigns.
SECTION NO. 17: DISPUTE RESOLUTION
Any dispute between the PARTIES which cannot be resolved between the PARTIES shall be
subject to arbitration. Except as provided for to the contrary herein, such dispute shall first be
reduced to writing. If the COUNTY CEO and the CITY cannot resolve the dispute it will be
submitted to arbitration. The provisions of chapter 7.04 A RCW shall be applicable to any
arbitration proceeding.
The COUNTY and the CITY shall have the right to designate one person each to act as an
arbitrator. The two selected arbitrators shall then jointly select a third arbitrator. The decision of the
arbitration panel shall be binding on the PARTIES and shall be subject to judicial review as
provided for in chapter 7.04A RCW.
The costs of the arbitration panel shall be equally split between the PARTIES.
SECTION NO. 18: VENUE STIPULATION
This Agreement has been and shall be construed as having been made and delivered within the
State of Washington and it is mutually understood and agreed by each party that this Agreement
shall be governed by the laws of the State of Washington both as to interpretation and
performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this
Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction
within Spokane County,Washington.
SECTION NO. 19: SEVERABILITY
The PARTIES agree that if any parts, terms or provisions of this Agreement are held by the courts
to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights
and obligations of the PARTIES shall not be affected in regard to the remainder of the Agreement.
If it should appear that any part, term or provision of this Agreement is in conflict with any statutory
provision of the State of Washington, then the part, term or provision thereof that may be in conflict
shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this
Agreement shall be deemed to modify to conform to such statutory provision.
Page 11 of 22
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SECTION NO.20: RECORDS
All public records prepared, owned, used or retained by the COUNTY in conjunction with
providing Services under the terms of this Agreement shall be deemed CITY property and shall be
made available to the CITY upon request by the CITY subject to the attorney client and attorney
work product privileges set forth in statute, court rule or case law.
SECTION NO.21: HEADING
The section headings appearing in this Agreement have been inserted solely for the purpose of
convenience and ready reference. In no way do they purport to, and shall not be deemed to
define, limit or extend the scope or intent of the sections to which they pertain.
SECTION NO. 22: TIME OF ESSENCE OF AGREEMENT
Time is of the essence for this Agreement and in case either party fails to perform the obligations
on its part to be performed at the time fixed for the performance of the respective obligation by
the terms of this Agreement, the other party may, at its election, hold the other party liable for all
costs and damages caused by such delay.
SECTION NO. 23: UNCONTROLLABLE CIRCUMSTANCES/IMPOSSIBILITY
A delay or interruption in or failure of performance of all or any part of this Agreement resulting
from Uncontrollable Circumstances shall be deemed not a default under this Agreement.
A delay or interruption in or failure of performance of all or any part of this Agreement resulting
from any change in or new law, order, rule or regulation of any nature which renders providing
of Services in accordance with the terms of this Agreement legally impossible, and any other
circumstances beyond the control of the COUNTY which render legally impossible the
performance by the COUNTY of its obligations under this Agreement, shall be deemed not a
default under this Agreement.
SECTION NO. 24: FILING
The CITY shall file this Agreement with its City Clerk or, alternatively,place the Agreement on the
CITY's website. The COUNTY shall file this Agreement with the County Auditor, or,
alternatively,place the Agreement on the COUNTY's web site or other electronically retrievable
public source.
SECTION NO.25: EXECUTION AND APPROVAL
The PARTIES warrant that the officers executing below have been duly authorized to act for and
on behalf of the party for purposes of confirming this Agreement.
Page 12 of 22
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SECTION NO.26: COMPLIANCE WITH LAWS
The PAR lI S shall observe all federal, state and local laws, ordinances and regulations, to the
extent that they may be applicable to the terms of this Agreement.
SECTION NO. 27: DISCLAIMER
Except as otherwise provided, this Agreement shall not be construed in any manner that would
limit either party's authority or powers under law.
SECTION NO.28: ANTI-KICKBACK
No officer or employee of the CITY, having the power or duty to perform an official act or action
related to this Agreement shall have or acquire any interest in the Agreement, or have solicited,
accepted or granted a present or future gift, favor, service or other thing of value from or to any
person involved in the Agreement, or otherwise violate the requirements of RCW 42.23.030
SECTION NO.29: NON-DISCRIMINATION
No individual shall be excluded from participation in, denied the benefit of, subjected to
discrimination under, or denied employment in the administration of or in connection with this
Agreement in violation of state or federal law.
SECTION NO. 30: NO THIRD PARTY BENEFICIARIES
Nothing in this Agreement is intended to give, or shall give, whether directly or indirectly, any
benefit or right, greater than that enjoyed by the general public, to third persons.
SECTION NO. 31: ANNUAL REPORT
The SCRAPS Director shall prepare annual report. The annual report shall include, among other
matters, performance measurements/indicators and a twelve (12)month Activity Study.
Performance measurements/indicators will include:
• Statistics regarding annual number of pet licenses sold/issued
• Annual live release rate — animals returned to owner, adopted and/or transferred to other
facilities/rescue groups
• Where applicable, industry statistics for the same measures will also be listed for the
above two (2)bullets
The Activity Study will include monthly statistics regarding:
• Requests for service
Page 13 of 22
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• Emergency calls
• Animal impounds
• Investigations
• Trapping
The Activity Study will be sent out monthly as part of the reporting process.
SECTION NO. 32: INSURANCE
During the term of the Agreement, the COUNTY shall maintain in force at its own expense, each
insurance noted below:
A. Workers' Compensation Insurance in compliance with RCW 51.12.020, which requires
subject employers to provide workers' compensation coverage for all their subject
workers and Employer's Liability or Stop Gap Insurance in the amount of$1,000,000;
B. General Liability Insurance on an occurrence basis, with a combined single limits of not
less than $10,000,000 each occurrence for bodily injury and property damage. It shall
include contractual liability coverage for the indemnity provided under this Agreement.
It shall provide that the CITY, its officers and employees are additional insureds but
only with respect to the COUNTY's services to be provided under this Agreement; and
C. Automobile Liability Insurance with a combined single limit, or the equivalent of not
less than $15,000,000 each accident for bodily injury and property damage, including
coverage for owned,hired and non-owned vehicles.
D. Professional Liability Insurance with a combined single limit of not less than $5,000,000
each claim, incident or occurrence. This is to cover damages caused by the error,
omission, or negligent acts related to the professional services to be provided under this
Agreement. The coverage must remain in effect for two years after the Agreement is
completed.
There shall be no cancellation, material change, reduction of limits or intent not to renew the
insurance coverage(s)without thirty (30) days written notice from the COUNTY or its insurer(s) to
the CITY.
Written evidence of insurance shall reflect that the insurance afforded therein shall be primary
insurance and any insurance or self-insurance carried by the COUNTY shall be excess and not
contributory insurance to that provided by the CITY. As evidence of the insurance coverages
required by this Agreement, the COUNTY shall furnish acceptable insurance certificates to the
CITY at the time it returns the signed Agreement. The certificate shall specify all of the parties who
are additional insured; and include applicable policy endorsements, the thirty (30) day cancellation
clause, and the deduction or retention level. Insuring companies or entities are subject to CITY
acceptance. If requested, complete copies of insurance policies shall be provided to the CITY. The
Page 14 of 22
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COUNTY shall be financially responsible for all pertinent deductibles, self-insured retentions,
and/or self-insurance.
SECTION NO. 33: RCW 39.34 REQUIRED CLAUSES
A. PURPOSE: See Section No. 3 above.
B. DURATION: See Section No. 4 above.
C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS: No new or
separate legal or administrative entity is created to administer the provisions of this
Agreement.
D. RESPONSIBILITIES OF THE PARTIES: See provisions above.
E. AGREEMENT TO BE FILED: See Section No.24.
F. FINANCING: Each party shall be responsible for the financing of its contractual
obligations under its normal budgetary process.
G. TERMINATION: See Section No. 4 above.
H. PROPERTY UPON TERMINATION: See Section No. 15 above.
IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed on
date and year opposite their respective signatures.
DATED: BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY,WASHINGTON
SHELLY O'QUINN, Chair
ATTEST
Clerk of the Board AL FRENCH,Vice-Chairman
Daniela Erickson TODD MIELKE, Commissioner
Page 15 of 22
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DATED: CITY OF SPOKANE VALLEY
By:
Attest:
Title:
City Clerk
Approved as to form:
City Attorney
Page 16 of 22
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ATTACHMENT "1"
The COUNTY through the Spokane County Regional Animal Protection Services (SCRAPS) will
provide Animal Control Services to the CITY within the CITY's boundaries. The CITY agrees to
specially commission any SCRAPS staff which may be necessary for them to carry out such
Services so long as such staff meet the requirement(s)necessary for such commission.
For the purpose of this Agreement, Animal Control Services shall include:
ITEM 1: Enforcement of the CITY'S Animal Control Ordinance presently in effect and/or
as hereafter amended by the City consistent with this Agreement;
ITEM 2: Enforcement of chapter 16.08 RCW (Dogs);
ITEM 3: Enforcement of chapter 16.52 RCW (Prevention of Cruelty to Animals); and
ITEM 4: Enforcement of chapter 16.54 RCW (Abandoned Animals).
Enforcement includes field services, shelter services, educational services, the licensing of dogs,
cats and appearing before all administrative and judicial hearings in conjunction with such duties
and functions.
FIELD SERVICES
Field Services include those provided during normal hours of operation as well as emergency
services provided only after normal hours of operation. Normal hours of operation will be
determined by the COUNTY after consultation with the Board of Directors.
Field Services provided during normal hours of operation include: (1) Dog at large complaints; (2)
Cat at large on private property; (3) Dog barking; (4) Dog or cat—no license; (5) Dog or cat—no
rabies vaccination; (6)Dog threatens person; (7)Dog threatens domestic animal; (8)Dog or cat bite;
(9) Injured dog or cat; (10) Sick dog or cat; (11) Agency assist; (12) Abandoned animal; (13)
Animal cruelty; (14)Dead on arrival dog or cat; (15) Confined dog or cat; (16) Trapping dog or cat;
(17) Vicious dog; (18) Kennel inspections; (19) Dangerous dog inspections; and (20) Others as
deemed necessary by the SCRAPS.
Field Services provided after normal hours of operation,referred to as Emergency Services, include:
(1) Injured or sick dog/cat; (2) Dog/cat bite—dog/cat is still at large; (3) Dog bite— severe dog bite
(victim is in hospital and dog will need to be quarantined immediately in the county shelter); (4)
Vicious or threatening dog — dog threatens persons or domestic animals and is still at large; (5)
Animal in our humane trap that is making a disturbance or injuring itself; (6) Other law enforcement
agency requests for assistance when animals are involved; (7) Other emergencies such as extreme
cruelty or pet dying in a hot vehicle; and(8)Multiple calls on same problem—animal control officer
on call will evaluate and make a determination on whether to respond.
Page 17 of 22
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SHELTER SERVICES
Shelter Services are provided Monday, Wednesday and Friday from noon to 5:30 p.m.; Tuesday
and Thursday from noon to 6:30 p.m.; Saturday and Sunday from noon to 5:30 p.m. closed
holidays. Shelter Services include the following: (1) Housing dog/cat— occasional other animal;
(2) Pet license program; (3) After hours animal receiving room; (4) Animal redemptions; (5)
Adoption program; (6) Volunteer program; (7) Dog training program; (8) Trapping program; and
(9) Crematorium. Shelter Services hours may be adjusted by the COUNTY after consultation with
the Board of Directors.
EDUCATIONAL SERVICES
Educational services include: (1) Dog bite prevention program — elementary schools and service
workers; (2) School career fair participation; (3) Specialty presentations available upon request; (4)
Public service announcements —newspaper, radio and television; (5) Community outreach such as
fair booth,license clinics, special events; and(6)Website.
The COUNTY may conduct surveys within the CITY for unlicensed dogs and cats.
ANIMAL CONTROL ORDINANCE/LICENSES/FEES/PENALTIES
In conjunction with the enforcement of the CITY'S Animal Control Ordinance, the CITY shall
adopt and keep current by appropriate legislative action an Animal Control Ordinance substantially
identical to that adopted by the COUNTY as it presently exist or as it may hereinafter be
modified/amended, to include all licenses/fees/penalties. This responsibility shall not be deemed a
restriction upon the CITY's legislative power. The City may enact ordinances dealing with animal
control within its boundaries. Provided, further, the CITY may add a surcharge to its license fee
("City License Fee Surcharge".)
All revenues from licenses/fees/penalties collected(not including City License Fee Surcharge) shall
be retained by SCRAPS and applied to the cost of providing Services. Any such City License Fee
Surcharge shall not be retained by SCRAPS. The COUNTY shall remit to the CITY all such City
License Fee Surcharges collected under the terms of this Agreement semiannually on or before or
before July 31st for the time frame from January 1St through June 30th of each calendar year this
Agreement is in effect and January 31st for the time frame from July 1st through December 31St of
each year this Agreement is in effect.
The COUNTY shall provide the CITY with a copy of its Animal Control Ordinance presently
codified in Chapter 5.04 of the Spokane County Code and all subsequent
modifications/amendments thereto. The CITY shall provide the COUNTY with copies of its
adopted/amended Animal Control Ordinance substantially identical to chapter 5.04 of the Spokane
County Code.
Page 18 of 22
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The CITY shall provide legal counsel to prosecute any citations/complaints issued by COUNTY in
enforcement of Items No. 1 through 4 herein above in any court of lawful jurisdiction except if the
enforcement constitutes a felony.
In performing the above Animal Control Services, the COUNTY will provide such personnel, as it
deems necessary as well as any and all vehicles and materials of any kind or nature whatsoever.
The COUNTY will provide additional Animal Control Services above and beyond those set forth
herein to CITY at cost negotiated between the CITY and the COUNTY.
Animal Control Services provided by the COUNTY under the terms of this Agreement, absent
subsequent negotiation and agreement will not include:
1. Picking up dead wildlife or livestock on CITY streets, roads or alleys.
2. Providing emergency service for dead animals at any time or for dead dogs/cats
after normal hours of operation.
3. Providing traps to the public for wildlife.
4. Responding to calls pertaining to dead or injured wildlife threatening the safety of
other animals or the public.
5. Holding licensed dogs/cats in the Regional Animal Control Facility for a period of
more than five (5) business days. Provided, at sole discretion of the COUNTY,
holding periods may be extended.
6. Holding unlicensed dogs/cats in the Regional Animal Control Facility for a period
more than seventy-two (72) hours. Provided, at sole discretion of the COUNTY,
holding periods may be extended.
7. Holding any wildlife at the Regional Animal Control Facility.
8. Providing Hearing Examiner Services.
CITIZEN COMPLAINT PROCESS
• Written complaints may be filed via an email help request or complaint form available on
the SCRAPS website or through the mail. Verbal complaints, whether submitted
telephonically or in person, shall be documented in writing by SCRAPS staff receiving
the complaint.
• All complaints will be handled by SCRAPS Management Team within five (5) business
days unless the complaint is related to an ongoing active investigation.
• Unresolved complaints will be referred to the Board of County Commissioners and will
be resolved within ten (10) business days of receiving the complaint from the SCRAPS
Management Team. The COUNTY will notify the CITY's representative in writing of
the Board of County Commissioners' decision.
• The COUNTY will provide the CITY on a monthly basis a report listing any complaints
received within the CITY by SCRAPS staff for the preceding month, which shall include
at least the following information:
Page 19 of 22
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o The nature of the customer complaint
o The location of the incident
o Response times to customer complaints
• The COUNTY shall work with the CITY to develop a system for mapping the locations
of any complaints received.
SERVICE GOALS
• Emergency/high priority calls responded to within 24 hours—immediate response when a
person and/or animal is at immediate risk(safety/health).
• Routine calls responded to within 48 hours —nuisance calls such as barking, dogs not on
a leash, etc.
• Licensed/identified animals impounded by animal protection officer in field will be
returned directly to the owner if someone is home to receive the animal. Otherwise
owner will be notified via phone and mail that their animal was impounded within 24
hours of impounding.
• Dedicated emergency phone line—no voice mail. All emergency calls for service will be
answered by a person—either SCRAPS staff or answering service.
• Convenience for citizen with online pet licensing (new/renewal) and online request for
service option.
• Current list of impounded animals updated every two hours on website — helpful for
owners who are missing their pet.
• Animal Protection Officers have 24/7 access to pet license data and animal control
records via laptops in the field.
• All impounded animals scanned for a microchip at the time of impound, given a health
exam and vaccinated (unless vicious and threatening safety of staff).
• All SCRAPS staff are trained in customer service through the Spokane County Training
Program and are required to follow the Spokane County Behavioral Standards.
SCRAPS STANDARDS
• Guidelines for Standards of Care in Animal Shelters published by The Association of
Shelter Veterinarians 2010 - the guidelines were developed to provide a tool that would
allow communities and animal welfare organizations, to identify minimum standards of
care, as well as best and unacceptable practices.
• Animal Control Management A Guide for Local Governments published by the Humane
Society of the United States—a guide to establish effective animal care and control
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• National Animal Control Association Training Guide — a guide to training today's
professional animal control officer
• American Society for the Prevention of Cruelty to Animals Professionals website —
animal welfare tools and resources
Any CITY concern for nonperformance shall be forwarded to the SCRAPS Board of Directors
for consideration at their next scheduled meeting. Failure to resolve the CITY's concern by the
SCRAPS Board of Directors at their next scheduled meeting shall result in the concern being
immediately forwarded to the Board of County Commissioners for resolution. If the CITY is not
satisfied by the decision of the Board of County Commissioners, it may resolve the issue
pursuant to SECTION No. 17.
Page 21 of 22
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ATTACHMENT "2"
Copy of U. S. DEPARTMENT OF LABOR, BUREAU OF LABOR STATISTICS CPI
(ON FOLLOWING PAGE)
Page 22 of 22
3 ,!DEFARTMMNT OF LABOR,BUREAU OF LABOR 5"I'A'I'IS'I'ICS
Western Information Office,90 7th St.,Suite 14-100,San Francisco,CA 94103
Information Staff(415)625-2270/Fax(415)625-2351
WEST-Sze Class BIC
05/11/12 Consumer Price Index,All Item,December 1906=100 for All Urban Consumers(CPI-U), SEMIANNUAL
1ST 2N1) ANNUAL
YEAR JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC HALF HALF AVERAGE
1993
1994
1995
1996
103.0
1997 100.4 100,8 101.2 101.4 101,5 101.3 101.3 101.5 101.8 102,1 10.2.4 102.0 101.1 101,9 101.5 1
1998 102.3 102.3 102.3 102.2 132.4 102,3 102.1 102.5 102.7 103.0 103,5 103.4 102.2 102,9 102.6
1999 103.6 103.8 104.1 105.1 104.8 104.5 104,9 105,2 105.2 105.5 105,5 105.7 104.3 105.3 104.8
2000 105.7 106.2 107.1 107.2 107.3 107.7 108.1 108.3 108.8 109.0 100.2 108.9 106.9 108.7 107.8
2001 109.8 110.1 119.7 110,6 111.1 111.2 111,4 111.2 111.7 112,1 112.0 111.6 110.6 111.7 111.1
2002 111.9 112A 112.8 113.7 112.5 112.2 112.5 113.0 113.1 113.3 113.1 113,1 1126 113,0 112.8
2003 113.8 114.5 115.4 114.9 114.7 114.4 115,1 115.5 115.6 115.5 114.9 116,2 114.6 115.3 115.0
2004 116.0 117.0 117.9 117.8 118.2 117.9 117.9 1181 118.4 119.2 119.3 119.0 117.5 118.7 118.1
2005 119.5 119,6 120.4 121.4 121.3 121.1 121,3 122.0 123.1 123.6 122.8 121.8 120.6 122.4 121.5
2806 122.9 123,7 124.2 124.9 125.7 125.6 125.6 126.2 125.9 125.5 125.1 125.0 1245 1256 125.0
2007 126.2 126,8 127.8 128.8 129.1 129.3 129.1 125.9 129.1 129.9 130.6 130.5 128.0 129.7 128,8
2008 131.328 131.538 132.896 133.694 134.023 135.283 136.021 135.207 134.834 133.795 131.440 129.726 133.127 133.504 133.315
2009 130.682 131,536 131.775 131.912. 131.990 132.952 132.774 132.756 133.128 133.618 133.335 133.132 131.325 133.124 132.474
2010 133.366 133.513 133.863 134.133 133.889 133.635 133.685 133.704 133.544 133.745 133.830 134.328 133.733 133.823 133.778
2011 134.917 135.826 137.200 138.174 138.598 138.269 138.128 138.171 138.564 138.696 138.411 138.017 137.164 138331 137.748-
2012 138.465 138.997 140.235 140.619
Table of over-the-year o ----- - -
y p°icent increases. An entry far Feb.2006 indicates the percentage increase from Feb.2005 to Feb.2006 1
1994
1995
1996
1997
2,0
1998 1.9 1.5 1.1 0.8 0.9 1.0 1.0 1.0 0.9 0.9 1.1 1.4 1.2 1.0 1.1 •
1999 1.3 1.5 1.6 2.8 2,3 2.2 2.5 2.6 2.4 2.4 1.9 2.2 2.0 2.3 2.1 •
2000 2.8 2.3 2.9 2.0 2.4 5.1 3.1 2.9 3.4 3.3 3.5 3.0 2.5 3.2 2.9
2001 3.9 33 3.4 3.2 3.5 32 3.1 2.7 2.7 2.8 2.6 2.5 3.5 2.8 3.1
2002 1.9 2.1 1.9 2,8 1.3 0.9 1.0 1.0 1.3 1.1 1.0 1.3 1.8 12 1.5
2003 1.7 1,9 2.3 1.1 2.0 2,0 2.3 2.2 2.2 1.9 1.6 1.9 1.8 2,0 2.0
2004 1,9 2.2 2.2 2.5 3.1 3.1 2.4 -2.3 2.4 3.2 3.8 3.0 2.5 2.9 2.7
2005 3.0 2.2 2.1 3.1 2.5 2.7 " 2.9 3.3 4.0 3.7 2.9 2.4 26 3.1 2.9
2006 2.8 3.4 3.2 2.9 3.6 3.7 . 3.5 3.4 2.3 1.5 1.9 2.6 3.2 2.6 2.9
2007 2.7 2.5 2.9 3.2 2.7 2.9 2.8 2,2 2,5 3.5 4.4 4.4 28 31 3.1
2008 4.0 0.7 3.9 3.8 3.8 4.7 5.4 4.9 4.5 3.0 0.7 -0.6 4.0 3.0 3,5
2009 -0.5 0.1 -0.8 -1.3 -1.5 -1.7 -2.4 -1.8 -1.3 -0.1 1.4 2.6 -1.0 -0.3 -06
2010 2.1 9.4 1.6 1.7 1.4 0.5 0.7 8.7 0,3 0.1 0.4 0.9 1.4 0.5 1.0
2011 1.2 1.7 2.5 3.0 3,5 3.5 3.3 3.3 3.8 3.7 3.3 2.7 25 3.4 3.0.
2012 2.6 2.3 2.2 1.9
ATTACHMENT "3"
With City of Spokane
(Not including"other"Revenue)
Estimated Percent of Services Cost
based on 2010 Activity Study
(Excluding Investigation)
Spokane County 23.84% $258,914
Spokane Valley 22.29% $242,081
Millwood 0.43% $ 4,670
Cheney 0.96% $ 10,426
Liberty Lake 0.78% $ 8,471
City of Spokane 51.70% $561,488
TOTAL: 100% $1,086,050
ATTACHMENT "4"
Without City of Spokane
(Not including"other"Revenue)
Estimated Percent of Services Cost
based on 2010 Activity Study
(Excluding Investigation)
Spokane County 49.36% $258,912
Spokane Valley 46.16% $242,079
Millwood 0.88% $ 4,670
Cheney 1.98% $ 10,426
Liberty Lake 1.62% $ 8,471
TOTAL: 100% $524,558
DRAFT
ADVANCE AGENDA
For Planning Discussion Purposes Only
as of January 3,2013; 10:30 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
SPECIAL MEETING: January 15,2013,Executive Session 5:00 p.m. tentative
To review applications for interim councilmember
January 15,2013, Study Session Format, 6:00 p.m. [due Mon,Jan 7]
ACTION ITEMS:
1.Motion Consideration: Determine which interim councilmember applicants to interview tentative- (20 mins)
NON-ACTION ITEMS:
2.Admin Report: CTA 04-12 Code Text Amendments—Marty Palaniuk (20 minutes)
3. Shops/Storage sheds in Residential Areas—John Hohman, Scott Kuhta (25 minutes)
4. Interlocal Agreement re Decant Facility—Eric Guth (20 minutes)
5. Street Preservation Project Change Order—Eric Guth (15 minutes)
6.Advance Agenda (5 minutes)
7. Information Only: City Hall at the Mall Update [*estimated meeting: 105 minutes]
January 22,2013,Formal Meeting Format,6:00 p.m. [due Mon,Jan 14]
1. Consent Agenda(claims,payroll,minutes,Interlocal for State Purchasing) (5 minutes)
2.First Reading Proposed Ordinance,CTA 04-12 Code Text Amendment—Marty Palaniuk (20 minutes)
3.Motion Consideration: Interlocal Agreement regarding Decant Facility—Eric Guth (15 minutes)
4.Motion Consideration: Street Preservation Project Change Order—Eric Guth (10 minutes)
5.Advance Agenda (5 minutes)
6. Information Only: Dept Reports; Planning Commission Minutes [*estimated meeting: 55 minutes]
January 29,2013, Study Session Format,6:00 p.m. [due Mon,Jan 21]
1. Interim Council Applicant Interviews tentative) (—60 minutes)
2.Advance Agenda (5 minutes)
[*estimated meeting: 65 minutes]
SPECIAL MEETING: February 5,2013,Executive Session 5:00 p.m. tentative
1. Discuss applicant interviews
February 5,2013,Study Session Format,6:00 p.m. [due Mon,Jan 28]
ACTION ITEMS:
1.Appointment of Interim Council Applicant—Mayor Towey tentative (15 minutes)
2. Second Reading Proposed Ordinance, CTA 04-12 Code Text Amendment—Marty Palaniuk (20 minutes)
NON-ACTION ITEMS:
3.Accomplishments Report for 2012—Mike Jackson and Dept Directors (30 minutes)
4.Advance Agenda (5 minutes)
[*estimated meeting: 70 minutes]
February 12,2013,No Meeting(City Legislative Action Conference ICLACI in Olympia)
Draft Advance Agenda 1/3/2013 3:14:10 PM Page 1 of 2
February 19,2013, Study Session Meeting Format,6:00 p.m. [due Mon,Feb 11]
1.Advance Agenda
2. Info Only: Department Reports; Planning Commission Minutes
Feb 26,2013 Winter Workshop (Note:no evening Council meeting) 8:30a.m.-5:00p.m.City Hall Council Chambers
Tentative Topics: Ten-Year Anniversary
Work Plan 2013 Park/Library Update
Manufactured Homes Zoning City Hall
Council Goals Business Route Signage
Legislative Agenda Solid Waste
Council Meeting Processes City Funding Opportunities: Outside Agency;Lodging Tax
Thurs,February,28,2012(tentative)—City Hall at the Mall
March 5,2013,Study Session Format,6:00 p.m. [due Mon,Feb 25]
1.Advance Agenda (5 minutes)
March 12,2013,Formal Meeting Format,6:00 p.m. [due Mon March 4]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
March 19,2013, Study Session Meeting Format, 6:00 p.m. [due Mon,March 11]
1.Advance Agenda
March 26,2013,Formal Meeting Format,6:00 p.m. [due Mon,March 18]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Information Only: Dept Reports; Planning Commission Minutes
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
ADA Transition Plan
Arts Council
Bidding Contracts(SVMC 3.—bidding exceptions)
CDBG(spring 2013)
Coal Train EIS
Donation Policy
Future Acquisition Areas
Gateway,Regional MOU
Interlocal Agreement,Purchasing
PEG Funds (Education)
Public Safety Contract,Proposed Amendment
Revenue Policy, Cost Recovery
Solid Waste Analysis
Speed Limits(overall system)
Stormwater Projects
Regional Transportation Issues (TBD, etc.)
TIP(June,2013)
*time for public or Council comments not included
Draft Advance Agenda 1/3/2013 3:14:10 PM Page 2 of 2
S'"Iane
po
.00•OValley
11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206
509.921.1000 $ Fax: 509.921.1008 • cityhall @spokanevalley.org
Memorandum
To: Mike Jackson, City Manager
From: Mark Calhoun, Finance Director\
Date: December 17, 2012
Re Finance Department Activity Report --November 2012
Lodging Tax Advisory Committee and Awards of Funding Requests in the 2013 Budget
The process to award 2013 funding of the City's 2% hotel/motel tax is underway and the Council
will be asked to consider and act upon a recommendation from the Committee that is based
upon their review of applicant materials and presentations. The schedule leading to awarding
funds is as follows:
October 17 Applicant presentations to Committee
November 13 Admin report to Council regarding Committee recommendations
December 11 Council makes final determination of awards
State of Washington Mandated Account Number Conversion
All cities, counties and special districts across the State of Washington account for and report
on financial activity based upon rules established by the State Auditor's Office that are in
accordance with generally accepted accounting principles (GAAP). In 2011 the State Auditor's
Office began a project to update the chart of accounts that is laid out in the Budgeting,
Accounting and Reporting System (BARS) Manual, and beginning in the summer of 2012,
municipalities across the State were provided with a materially updated chart of accounts,
Finance staff have been working with Tyler/Eden (our financial management software vendor) to
create a cross reference that ties the account numbers we have historically used with the new
account numbers we will begin using in early 2013. The 'behind the scenes' portion of the
project is largely complete and in early January we will hold meetings with City Departments in
order to communicate the new account scheme,
2012 Budget Amendment
Following the City Council approval of the 2012 Budget Amendment on October 30th, Finance
Staff posted the revenue and expense amendment detail to the budget software.
2013 Budget
Following the City Council approval of the 2013 Budget on October 30th, Finance Staff posted
the revenue and expense detail to the budget software.
2012 Yearend
In early preparation for the 2012 yearend process we are beginning the analysis of all asset and
liability account balances in the general ledger.
11SV-FS21UserslrncalhounFinance Activity Reports1201212012 11.docx Page 1
Bond Refinancing
We are in the process of updating the Preliminary Official Statement for our bond underwriter,
D.A. Davidson. Once this is approved we will work with D.A. Davidson to arrange a rating
presentation and ultimate sale of the bonds and our bond attorney to begin the process of
drafting a bond ordinance.
Budget to Actual Comparison Report (pages 5— 17)
A report reflecting 2012 Budget to Actual Revenues and Expenditures for those funds for which
a 2012 Budget was adopted and subsequently amended is located on pages 5 through 17.
Because we attempt to provide this information in a timely manner this report is prepared from
records that are not formally closed by the Finance Department at month end or reconciled to
bank records. Although it is realistic to expect the figures will change over subsequent weeks,
believe the report is materially accurate.
We've included the following information in the report:
• Revenues by source for all funds, and expenditures by department in the General Fund and
by type in all other funds.
• A breakdown between recurring and nonrecurring revenues and expenditures in the General
Fund #001, Street O&M Fund#101, and Stormwater Fund #402,
• The change In fund balance including beginning and ending figures. The beginning fund
balance figures are those that are reflected in our 2011 Annual Financial Report.
• Columns of information include:
o The 2012 Budget as adopted and subsequently amended on October 30, 2012.
o November 2012 activity.
o Cumulative 2012 activity through November 2012.
o Budget remaining in terms of dollars.
o The percent of budgeted revenue collected or budgeted expenditures disbursed.
A few points related to the General Fund#001 (page 5):
Recurring revenues collections are currently at 88.8% of the amount budgeted with 91.7% of the
year elapsed, This is typical and reflective of the nature of the timing of when revenues are
collected.
• Property tax collections have reached $10.2 million or 94.7% of the amount budgeted.
Property taxes are paid to Spokane County in two instalments each year on April 30 and
October 31 and then remitted to the City primarily in May and November with a smaller
portion remitted in June and December.
• Sales tax collections are currently $12,754,609 or 89.8% of the amount budgeted. This is
because taxes collected in November are not remitted to the City by the State until the latter
part of December.
• Gambling taxes are at $451,148 or 70.5% of the amount budgeted, Because they are paid
quarterly this represents receipts through the three quarters of the year. Third quarter
payments were due by October 31 and we anticipate delinquent third quarter receipts will
bring us closer to 75% of the budgeted figure.
• Franchise Fee and Business Registration revenues are received in the month following a
calendar year quarter, Through November we have received first, second and third quarter
payments of$913,719 or 72.2% of the amount budgeted.
• Slate shared revenues are composed of State of Washington distributions that include items
such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal
justice monies. Most of these revenues are paid by the State in the month following a
calendar quarter. Through November we've received remittances totaling $1,627,152 or
88.7% of the amount budgeted.
11SV-FS21UserslmcafhouniFinance Activity Reports1201212012 11.docx Page 2
• Service revenues are largely composed of building permit and plan review fees as well as
false alarm fees and right of way permits. Revenues are currently $1,436,996 or 111% of
the amount budgeted.
• Fines and forfeitures revenues are composed of monthly remittances from Spokane County
with payments made in the month following the actual assessment of a fine. Through
November 2012 we've received remittances for the period January through October with
receipts of just $1,075,656 or 56.6% of the amount budgeted.
• Recreation program fees are composed of revenues generated by the variety of parks and
recreation programs including classes, swimming pools (in-season), and CenterPlace.
Currently, revenues total $605,584 or 106% of the amount budgeted.
Recurring expenditures are currently at 83.6% of the amount budgeted with 91.7% of the year
elapsed, Departments experience seasonal fluctuations in activity so they don't necessarily
expend their budget in twelve equal monthly installments.
Investments (page 18)
Investments at October31 total $46,329,886 and are composed of $41,293,370 in the
Washington State Local Government Investment Pool and $5,036,516 in bank CDs. One of the
CDs matured on November 4. The principle was rolled into another one year CD with an APR of
0.29%. It matures on November 4, 2013.
Total Sales Tax Receipts (page 19)
• Total sales tax receipts are $14,423,422 including general, criminal justice and public safety
taxes. This figure is $374,211 (2.66%) greater than for the same 10-month period in 2011.
Including the latter half of 2011, sales taxes have shown an impressive increase but an
increase of just 1.31% in the March 2012 remittance and a decrease of 2.49% in the August
remittance is a reminder that the economic recovery may still be tenuous.
• When comparing 2011 and 2012 receipts for the months of May through July you'll note that
2 of the 3 months reflect reductions from the previous year. The decreases were expected
and are the result of a 2011 Department of Revenue tax amnesty program that was in place
for the three-month period ending April 30, 2011, in which nearly 8,900 business (state-
wide) paid $320.7 million in state and local back taxes. Of the total, $56.8 million was local
tax that was forwarded to counties and cities beginning with the May 2011 sales tax
distribution and concluding with the July 2011 distribution. Unfortunately the Department of
Revenue was unable to provide information on how much this actually generated for the
cities or from which businesses. Consequently we have no way of determining how much
the City of Spokane Valley benefited from the program.
Economic Indicators (pages 20-- 22)
The following economic indicators provide information pertaining to three different sources of tax
revenue that provide a good gauge of the health and direction of the overall economy.
1. Sales taxes (page 20) provide a sense of how much individuals and businesses are
spending on the purchase of goods.
2. Hotel ! Motel taxes (page 21) provide us with a sense of overnight stays and visits to our
area by tourists or business travelers.
3. Real Estate Excise taxes (page 22) provide us with a sense of real estate sales.
Page 20 provides a monthly history of general sales tax receipts (not including public safety or
criminal justice) beginning with the first remittance received in May 2003.
• Compared with calendar year 2011, 2012 collections have increased by $370,052 or 2,99%.
liSV-FS2iUserslmcaihounVFinance Activity Reports1201212012 11.docx Page 3
• Tax receipts peaked in 2007 at $17.4 million and dropped off dramatically in the subsequent
three years.
Page 21 provides a monthly history of hotel/motel tax receipts beginning with the first remittance
in May 2003.
• Compared with calendar year 2011, 2012 collections have increased by $32,531 or 8.39%.
• Collections peaked in 2007 and 2008, dropped off in 2009 (although significantly less than
the drop in sales taxes) and are currently ahead of the highs of 2008.
Page 22 provides a monthly history of real estate excise tax receipts beginning with the first
remittance in March 2003.
• Compared with calendar year 2011, 2012 collections have increased by $63,699 or 7.77%.
• Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and
2009, and appear to have leveled off in 2010 and 2011.
Debt Capacity and Bonds Outstanding (page 23)
This page provides information on the City's debt capacity, or the dollar amount of General
Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds
the City currently has outstanding.
• The maximum amount of G.O. bonds the City may issue is determined by assessed
property values determined by the Spokane County Assessor. The preliminary 2012
assessed value for 2013 property taxes is $6,962,152,945. Following the City's December
1, 2012 bond payment, the City has $7,690,000 of nonvoted G.O. bonds outstanding which
represents 7.36% of our nonvoted bond capacity, and 1.47% of our total debt capacity for all
types of bonds.
• The $7,690,000 of bonds the City currently has outstanding is part of the 2003 nonvoted
(LTGO) bond issue. Of this amount:
o $6,130,000 remains on bonds issued for the construction of CenterPlace, These bonds
are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane
Public Facilities District.
o $1,560,000 remains on bonds issued for road and street improvements around
CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected
by the City.
11SV-FS21UsersLmcalhounlFinance Activity Reports1201212012 11.docx Page 4
P:Tina nceiFor City Ccuncil\Council Monthly Reporis12012k2012 11 30 report
CITY OF SPOKANE VALLEY,WA Budget Year
Budget to Actual Comparison of Revenues and Expenditures Elapsed= s1.7%
Forlhe Eleven-Month Period Ended November 30,2012
2012
Actual Actual thru Budget %of
Budget November Nov.30 Remaining Budget
#001 -GENERAL FUND
RECURRING ACTIVITY 1
Revenues
Property Tax 10,808,900 4,074,179 10,233,687 (575,213) 94.68%
Sales Tax 14,210,000 1,358,533 12,754,609 (1,455,391) 89.76%
Criminal Justice Tax 1,200,000 117,195 1,067,360 (132,640) 88.95%
Public safety Sales Tax 790,000 65,482 601,453 (188,547) 76.13%
Gambling Tax and Leasehold Excise Tax 640,000 49,702 451,148 (188,852) 70.49%
Franchise Fees/Business Registration 1,266,000 6,404 913,719 (352,281) 72.17%
State Shared Revenues 1,834,300 0 1,627,152 (207,148) 88.71%
Service Revenues 1,300,000 136,995 1,436,996 136,996 110.54%
Fines and Forfeitures 1,900,000 124,944 1,075,656 (824,344) 56.61%
Recreation Program Fees 570,000 36,490 604,584 34,584 106.07%
Miscellaneous&Investment Interest 305,000 15,177 169,906 (135,094) 55.71%
Transfer-in -#101 (streetadmfn) 39,600 3,300 36,300 (3,300) 91.67%
Transfer-in -#105(Wm tax-CP advertising) 30,000 0 0 (30,000) 0.00%
Transfer-in -#402(storm admin) 15,000 1,250 13,750 (1,250) 91.67%
Total Recurring Revenues 34,908,800 5,989,651 30,986,319 (3,922,481) 88.76/
Expenditures
City Council 386,249 22,238 314,470 71,779 81.42%
City Manager 631,667 47,422 533,095 98,572 84.39%
Legal 434,798 39,678 407,523 27,275 93.73%
Public Safety 22,000,000 1,757,987 18,918,513 3,081,487 85.99%
Deputy City Manager 658,684 33,232 389,993 268,891 59.19%
Finance 1,047,107 80,066 839,338 207,769 80.16%
Human Resources 230,231 16,350 191,913 38,318 83.36%
Public Works 901,519 61,043 648,377 253,142 71.92%
Community Development-Administration 323,743 24,912 279,165 44,578 86.23%
Community Development-Engineering 680,796 59,762 612,647 68,149 89.99%
Community Development-Planning 994,245 73,660 774,652 219,593 77.91%
Community Development-Building 1,260,454 94,431 1,037,151 223,303 82.28%
Parks&Rec-Administration 263,128 19,484 233,944 29,184 88.91%
Parks&Rec-Maintenance 803,700 60,679 631,848 171,852 78.62%
Parks&Rec-Recreation 229,811 9,770 192,502 37,309 83.77%
Parks&Rec-Aquatics 442,250 43,210 432,059 10,191 97.70%
Parks&Rec-Senior Center 92,961 6,660 79,900 13,061 85.95%
Parks&Rec-CenterPlace 1,119,357 99,056 996,976 122,381 89.07%
General Government 1,840,500 130,932 1,159,311 681,189 62.99%
Transfers out-#502(insurance premium) 319,000 26,583 292,417 26,583 91.67%
Total Recurring Expenditures 34,660,400 2,707,157 28,965,794 5,694,606 83.57%
Recurring Revenues Over(Under)
Recurring Expenditures 248,400 3,282,494 2,020,525 1,772,125
(NONRECURRING ACTIVITY
Revenues
n/a 0 0 0 0 #DIVi0!
Total Nonrecurring Revenues 0 0 0 0 #DIV/O!
Expenditures
Contingency 1 Emergency(1%of recur exp) 346,600 0 0 346,600 0.00%
Transfers out-#303 89,500 0 0 89,500 0.00%
Transfers out-#309 (park grant melch) 1 00,000 8,333 91,667 8,333 91.67%
Transfers out-#311 (100%>$26million) 2,045,203 0 0 2,045,203 0.00%
Building permit software purchase 81,692 0 86,229 (4,537) 105.55%
Total Nonrecurring Expenditures 2,662,995 8,333 177,896 2,485,099 6.68%
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures (2,662,995) -_ (8,333) (177,896) 2,485,099
Excess(Deficit)of Total Revenues
Over(Under)Total Expenditures (2,414,595) 3,274,161 1,842,630 4,257,225
Beginning fund balance 28,045,203 28,045,203
Ending fund balance 25,630,608 29,887,833
Page 5
P:1Finance\For City Ccuncil\Council Monthly Repor1s12.01212012 11 30 report
CITY OF SPOKANE VALLEY,WA Budget Year
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.7%
For the Eleven-Month Period Ended November 30,2012
2012
Actual Actual thru Budget %of
Budget November Nov. 30 Remaining Budget
SPECIAL,REVENUE FUNDS
#101 -STREET FUND
[RECURRING ACTIVITY
Revenues
Motor Vehicle Fuel(Gas)Tax 1,897,800 153,022 1,546,443 (351,357) 81.49%
Investment Interest 5,000 243 3,423 (1,577) 68.46%
Insurance Premiums&Recoveries 0 1,753 12,014 12,014 #DIV10±
Utility Tax 3,000,000 225,735 2,288,266 (711,734) 76.28%
Miscellaneous Revenue 0 0 150 150 #DIV101
Total Recurring Revenues 4,902,800 380,753 3,850,296 (1;052,504) 78.53%
Expenditures
Wages I Benefits 1 Payroll Taxes 522,142 44,358 509,170 12,972 97.52%
Supplies 72,200 11,393 462,752 (390,552) 640.93%
Services&Charges 3,310,321 54,419 2,345,408 964,913 70.85%
Intergovernmental Payments 647,000 52,924 626,769 220,231 74.00%
Interfund Transfers-out-#001 39,600 3,300 36,300 3,300 91.67%
Interfund Transfers-out-#103 (MVP?) 0 0 0 0 #DIVl01
Interfund Transfers-out-#501 (plow replace.) 100,000 8,333 91,667 8,333 91.67%
Interfund Transfers 0 0 0 0 #DIV101
Streets Misc. projects 0 0 0 0 #DIV101
Total Recurring Expenditures 4,891,263 174,728 4,072,065 819,198 83.25%
Recurring Revenues Over(Under)
Recurring Expenditures 11,537 206,025 (221,769) (233,306)
NONRECURRING ACTIVITY
Revenues
Grants 0 0 156,326 156,326 #DIV101
Utility Taxes 0 0 0 0 #DIV101
Interfund Transfers in -#001 0 0 0 0 #DIVl01
Interfund Transfers in-#122 0 0 0 0 #DIV101
Interfund Transfers in -#302 0 659 3,017 3,017 #DIV10!
Interfund Transfers in-#402 0 0 0 0 #DIVl01
Miscellaneous 0 0 2,385 2,385 #DIV101
Total Nonrecurring Revenues 0 659 161,728 161,728 #DIV10!
Expenditures
Bridge/Street Maintenance 0 0 1,402 (1,402) #DIV101
Interfund Transfers-out-#303 (Evergreen i d) 500,000 0 442,638 57,362 8853%
Grant financed capital 0 20,619 40,409 (40,409) #❑IV10!
Capita!Outlay 40,000 18,000 18,000 22,000 45 00%
Snow Plow purchase(budgeted in 2010 delovered a 0 0 0 0 #DIV10!
Total Nonrecurring Expenditures 540,000 38,619 502,449 37,551 9305%
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures (540,000) (37,960) (340,721) 199,279
Excess(Deficit)of Total Revenues
Over(Under)Total Expenditures (528,463) 168,065 (562,490) (34,027)
Beginning fund balance 2,489,734 2,489,734
Ending fund balance 1,961,271 1,927,244
Page 6
P:IFinancelFor City Council\Council Monthly Reports1201242012 11 30 report
CITY OF SPOKANE VALLEY,WA Budget Year
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.7%
For the Eleven-Month Period Ended November 30,2012
2012
Actual Actual thru Budget %of
Budget November Nov.30 Remaining Budget
SPECIAL REVENUE FUNDS-continued
102-Arterial Street Fund
Revenues
investment Interest 0 0 0 0 #DIV10!
Total revenues 0 0 0 0 #DIV/0!
Expenditures
IF Transfers-303 207,447 0 2071447 0 100.00%
Miscellaneous 0 0 0 0 #DIV10!
Total expenditures 207,447 0 2071497 0 100,00%
Revenues over(under)expenditures (207,447) 0 (207,447) 0
Beginning fund balance 207,447 2071447
Ending fund balance 0 0
#103-PATHS&TRAILS
Revenues
Motor Vehicle Fuel(Gas)Tax 8,000 0 0 (8,000) 0,00%
Interfund Transfer-in#101 (NIVFT) 0 0 0 0 #DIV/0!
Investment Interest 0 5 55 55 #DIV/O!
Total revenues 8,000 5 55 (7,945) 0.69%
Expenditures
IF Transfer for Trails/Paths Cap Pr} 0 0 0 0 #DIVIO±
Miscellaneous 0 0 0 0 #DIV/Ot
Capital Outlay 0 0 0 0 #DIVi01
Total expenditures 0 0 0 0 #DIV101
Revenues over(under)expenditures 8,000 5 55 (7,945)
Beginning fund balance 56,084 56,084
Ending fund balance 64,084 56,139
#105-HOTEL/MOTEL TAX FUND
Revenues
Hotel/Motel Tax 430,000 43,699 4201271 (9,729) 97.74%
Investment Interest 700 47 467 (233) 66.74%
Total revenues 430,700 43,746 420,738 (9,962) 9769%
Expenditures
Interfund Transfers-#001 30,000 0 0 30,000 0.00%
Tourism Promotion 540,200 12,673 3991036 141,164 73.87%
Total expenditures 570,200 12,673 3991036 171,164 69 98%
Revenues over(under)expenditures (139,500) 31,073 211702 (181,126)
Beginning fund balance 257,932 2571932
Ending fund balance 118,432 279,634
Page 7
P:\FinancetFor City CouncillCouncil Monthly Reperis4201212012 11 30 report
CITY OF SPOKANE VALLEY,WA Budget Year
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.7%
For the Eleven-Month Period Ended November 30,2012
2012
Actual Actual thru Budget %of
Budget November Nov.30 Remaining Budget
[SPECIAL REVENUE FUNDS-continued
#120-CENTER PLACE OPERATING RESERVE FUND
Revenues
Investment Interest 700 0 0 (700) 000%
Interfund Transfer 0 0 0 0 #DIVI0!
Total revenues 700 0 0 (700) 0,00%
Expenditures
Operations 0 0 0 0 #DIV10!
Total expenditures 0 0 0 0 #DIV/0!
Revenues oven(under)expenditures 700 0 0 (700)
Beginning fund balance 350,787 350,787
Ending fund balance 351,487 350,787
#121 -SERVICE LEVEL STABILIZATION RESERVE FUND
Revenues
Investment Interest 10,000 650 7,539 (2,461) 75,39%
Interfund Transfer 0 0 0 0 #DIVIO!
Total revenues 10,000 650 7,539 (2,461) 7539%
Expenditures
Operations 0 0 0 0 #DIVIO!
Total expenditures 0 0 0 0 #DIVIO!
Revenues over(under)expenditures 10,000 650 7,539 (2,461)
Beginning fund balance 5,432,428 5,432,428
Ending fund balance 5,442,428 51439,967
#122-WINTER WEATHER RESERVE FUND
Revenues
Investment Interest 700 63 731 31 104.46%
[nterfund Transfer 0 0 0 0 #❑IVIO!
Subtotal revenues 700 63 731 31 104.46%
Expenditures
Reserve for Winter Weather 0 0 0 0 #0 IV/0!
Total expenditures 0 0 0 0 #❑IV/0!
Revenues over(under)expenditures 700 63 731 31
Beginning fund balance 502,005 502,005
Ending fund balance 502,745 502,736,
#123-CIVIC FACILITIES REPLACEMENT FUND
Revenues
Investment Interest 2,000 150 1,738 (262) 86.92%
Interfund Transfer #001 397,000 33,083 363,917 (33,083) 91.67%
Total revenues 399,000 33,233 365,655 (33,345) 91.64%
Expenditures
Capital Outlay 0 0 0 0 #DIVIO!
Total expenditures 0 0 0 0 #DIVIO!
Revenues over(under)expenditures 399,000 33,233 365,655 (33,345)
Beginning fund balance 2,004,848 2,004,848
Ending fund balance 2,403,848 2,370,503
Page 8
P:4Finance4ForCity CcunciRCouncil Monthly Reports12012\2012 11 30 report
CITY OF SPOKANE VALLEY, WA Budget Year
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 9t7%
For the Eleven-Month Period Ended November30,2012
2012
Actual Actual thru Budget %of
Budget November Nov.30 Remaining Budget
(DEBT SERVICE FUNDS
#204-DEBT SERVICE FUND
Revenues
Spokane Public Facilities District 432,320 281,160 432,320 0 100.00%
Interfund Transfer-in-#301 92,652 73,826 92,651 (1) 100.00%
Interfund Transfer-in-#302 92,651 73,826 92,651 0 100.00%
Total revenues 617,623 428,811 617,623 (1) 100.00%
Expenditures
Debt Service Payments-CenterPlace 432,320 281,160 396,220 36,100 91.65%
Debt Service Payments-Roads 185,303 147,651 169,861 15,442 91.67%
Total expenditures 617,623 428,811 566,081 51,542 91.65%
Revenues over(under)expenditures 0 0 51,542 (51,543)
Beginning fund balance 0 0
Ending fund balance 0 51,542
Page 9
P:\Finance\For City Council\Council Monthly Reports4201212012 11 30 report
CITY OF SPOKANE VALLEY,WA Budget Year
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.7%
For the Eleven-Month Period Ended November 30,2012
2012
Actual Actual thru Budget %of
Budget November Nov. 30 Remaining Budget
'CAPITAL PROJECTS FUNDS
#301 -CAPITAL PROJECTS FUND
Revenues
REET 1 -Taxes 475,000 176,547 564,670 89,670 118.88%
Investment Interest 400 97 970 570 242.51%
Interfund Transfer-in-#303 0 0 0 0 #DIV10!
Total revenues 475,400 176,645 565,640 90,240 118.98%
Expenditures
Interfund Transfer-out-#204 92,652 73,826 92,651 1 100.00%
Interfund Transfer-out-#303 363,627 2,148 221,359 142,268 60.88%
Total expenditures 456,279 75,974 314,010 142,269 68.82%
Revenues over(under)expenditures 19,121 100,671 251,630 (52,029)
Beginning fund balance 772,072 772072
Ending fund balance 791,193 1,023,702
#302 SPECIAL CAPITAL PROJECTS FUND
Revenues
REET 2-Taxes 475,000 61,547 441,851 (33,149) 93,02%
Investment Interest 2,000 126 1,459 (541) 72.94%
Interfund Transfer-in-#307 0 0 4,393 4,393 #DIV10!
Total revenues 477,000 61,673 447,703 (29,297) 93.86%
Expenditures
Interfund Transfer-cut-#101 0 659 3,017 (3,017) #DIV101
Interfund Transfer-cut-#204 92,651 73,826 92,651 (0) 100,00%
Interfund Transfer-cut-#303 1,448,059 103,127 637,703 810,356 44.04%
Interfund Transfer-cut-#307 0 0 0 0 #DIV101
Interfund Transfer-cut-#308 0 0 0 0 #DIV10]
Total expenditures 1,540,710 177,611 733,371 807,339 47.60%
Revenues over(under)expenditures (1,063,710) (115,938) (285,669) (836,636)
Beginning fund balance 1,630,303 1,630,303
Ending fund balance 566,593 1,344,634
Page 10
P:1FinancelFor City Council\Council Monthly Reports4201242012 11 30 report
CITY OF SPOKANE VALLEY,WA Budget Year
Budget to Actual Comparison of Revenues and Expenditures Elapsed = 91.7%
For the Eleven-Month Period Ended November 30,2012
2012
Actual Actual thru Budget %of
Budget November Nov.30 Remaining Budget
CAPITAL PROJECTS FUNDS-continued
#303 STREET CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 7,828,118 0 2,732,240 (5,095,878) 34.90%
Developer Contribution 275,000 0 760,768 485,768 276.64%
Miscellaneous 0 0 1,650 1,650 #DIV/0!
Interfund Transfer-in-#001 89,000 0 64,750 (24,250) 72.75%
Interfund Transfer-in-#101 0 0 442,638 442,638 #DIVIOt
Interfund Transfer-in-#102 0 0 207,447 207,447 #DIVIOt
Interfund Transfer-in-#301 363,627 2,148 221,359 (142,268) 60.88%
Interfund Transfer-in-#302 1,448,059 103,127 637,703 (810,356) 44.04%
Interfund Transfer-in-#311 811,000 0 271,953 (539,047) 3353%
Interfund Transfer-in-#401 0 0 0 0 #DIV101
Interfund Transfer-in 0 0 0 0 #DIV10!
Total revenues 10,814,804 105,275 5,340,508 (5,474,296) 49.38%
Expenditures
005 Pines/Mansfield,Wilbur Rd.to Pines 463,312 35,411 45,836 417,476 9 89%
060 Argonne Rd Corridor Upgrade SRTC 06-31 802,792 651 104,542 698,250 13 02%
061 Pines (SR27) ITS Irnporvement SRTC O6-26 1,766,201 8,238 191,166 1,575,035 10.82%
063 Broadway Ave Safety Project-Pines 0 0 1,747 (1,747) #D IVIO!
065 SpraguelSullivan 0 0 (7,240) 7,240 #DIV/0!
069 Park Road Reconstruction#2 0 0 1,019 (1,019) #❑IV10!
106 West Ponderos STEP 0 134,099 137,038 (137,038) #DIVIO!
112 Indiana Avenue Extension 0 1,630 53,520 (53,520) #DIVIDE
113 Indiana/Sullivan PCC Intersection 0 0 1,435 (1,435) #DIVIDE
115 Sprague Ave Resurfacing-Evergreen to Sullivan 1,582,000 178 2,796,335 (1,214,335) 176.76%
123 Mission Ave-Flora to Barker 300,000 0 109 299,891 0.04%
141 Sullivan&Euclid PCC 26,289 572 8,549 17,740 32.52%
142 Broadway Ca ArgonneiMullan 138,150 181 1.146 137,004 0.83%
145 Spokane Valley-Millwood Trail 447,000 148 3,834 443,166 0.66%
146 24th Ave Sidewalk-Adams to Sullivan 278,520 296 43,091 235,429 15.47%
148 Greenacres Trail-Design 60,000 0 2.816 57,185 4.69%
149 Sidewalk Infill 398,250 295,624 402,238 (3,988) 101.00%
151 Green Haven STEP 0 76 1,310 (1,310) #DIVIO!
154 Sidewalk&Tansit Stop Accessibility 182,290 94,593 134.468 47,822 73.77%
155 Sullivan Rd W Bridge Replacement 600,000 719 553,843 46,157 92.31%
156 Mansfield Ave.Connection 738.000 3,801 13,577 724,423 1.64%
157 Temporary Sullivan Bridge Repairs 200,000 0 192,008 7,992 96.00%
159 University Rd 11-90 Overpass Study 284,000 0 761 283,249 0.26%
160 Evergreen Rd Pres. 16th-32nd 959,000 90,311 1,653,266 (694,266) 172.39%
166 Pines Rd. (SR27)&Grace Ave. Int.Safety 0 0 105 (105) #DIViO!
167 Citywide Safety Improvements 0 279 279 (279) #DIVfO!
168 Wellesley Ave Sidewalk&Adams Rd Sidewalk 0 0 1,476 (1,476) #DIVf01
169 ArgonnelMullan Safety Indiana-Broadway 0 181 258 (258) #DIVfO!
170 Argonne read: Empire Ave-Knox Ave. 0 209 286 (286) #DIVIO!
171 Sprague Ave ADA Curb Ramp Project 0 4,905 5,215 (5,215) #DIVIO!
Contingency 1,500,000 0 0 1,500,000 0.00%
Total expenditures 10,725,804 672,103 6,344,023 4,381,781 59.15%
Revenues over(under)expenditures 89,000 (566,828) (1,003,515) (9,856,077)
Beginning fund balance 73,646 73,646
Ending fund balance 162,646 (929,869)
Page 11
P:1Finance\For City CauncillCouncil Monthly Reports1201 212012 11 30 report
CITY OF SPOKANE VALLEY,WA Budget Year
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.7°
For the Eleven•Month Period Ended November 30,2012
2012
Actual Actual thru Budget %of
. Budget November Nov 30 Remaining Budget
CAPITAL PROJECTS FUNDS-continued I
#304-MIRABEAL)PROJECTS FUND
Revenues
Other Miscellaneous Revenue 0 0 0 0 #DIV/0!
Investment Interest 14 3 39 25 275.07%
Total revenues 14 3 39 25 275.07%
Expenditures
Capital Outlays 441361 0 0 44,361 0.00%
Transfers 0 0 0 0 #DIV/0!
Total expenditures 441361 0 0 44,361 0.00%
Revenues over(under)expenditures (44,347) 3 39 (44,336)
Beginning fund balance 441347 44,347
Ending fund balance 0 44,386
#307-CAPITAL GRANTS FUND
Revenues
Grant Proceeds 0 0 183,535 183,535 #DIV/0!
Miscellaneous 0 0 0 0 #DIV/0!
Interfund Transfer-in-#302 0 0 0 0 #DIV/0!
Interfund Transfer-in 0 0 0 0 #DIV/0!
Total revenues 0 0 183,535 183,535 #DIV/0!
Expenditures
068 Broadway-190 to Park Road(Trans to#302) 0 0 41393 (4,393) #DIV10!
088 Broadway-Moore to Flora 0 0 41469 (4,469) #DIV10l
Total expenditures 0 0 81862 (8,862) #DIV10l
Revenues over(under)expenditures 0 0 1741673 192,397
Beginning fund balance 147 147
Ending fund balance 147 174,820
-
Page 12
P:1FinancelFor City Counoil4Council Monthly Reportsk201242012 11 30 report
CITY OF SPOKANE VALLEY,WA Budget Year
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.7%
For the Eleven-Month Period Ended November 30,2012
2012
Actual Actual thru Budget %of
Budget November Nov. 30 Remaining Budget
(CAPITAL PROJECTS FUNDS-continued
#308-BARKER BRIDGE FUND
Revenues
Grant Proceeds 0 0 0 0 #DIV/0!
Developer Contribution 0 0 0 0 #DIV/0!
Interfund Transfer-in-#302 0 0 0 0 #DIVJO!
Total revenues 0 0 0 0 #DIV10!
Expenditures #DIVIO!
Bridge Reconstruction 0 0 0 0 #DIV/0!
Total expenditures 0 0 0 0 #DIV/0!
Revenues over(under)expenditures 0 0 0 0
Beginning fund balance 0 0
Ending fund balance 0 0
#309-PARKS CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 0 0 0 0 #DIV/0!
lnterfund Transfer-in-#001 129,202 8,333 91,667 (37,535) 70.95%
lnterfund Transfer-in-#304 44,361 0 0 (44,361) 0.00%
Investment Interest 0 58 705 705 #DIV10l
Total revenues 173,563 8,392 92,372 (81,191) 53.22%
Expenditures
076 Valley Mission Park 0 0 0 0 #DIV/0?
079 Greenacres Park 0 75 10,642 (10,642) #DIV10l
086 Discovery(Universal)Park 0 0 0 0 #DIVJ01
144 Terrace View Park Shelter 0 0 0 0 #DIVJOI
165 Terrace View Park Play Equipment 120,000 263 105,122 14,878 8760%
172 CenterPlace South Landsscape Development 73,563 44,447 81,337 (7,774) 110.57%
Contingency 50,000 0 0 50,000 0.00%
Total expenditures 243,563 44,786 197,101 46,462 8092%
Revenues over(under)expenditures (70,000) (36,394) (104,730) (127,653)
Beginning fund balance 411,151 411,151
Ending fund balance 341,151 306,421
Page 13
P:\Finance\For City CouncillCouncil Monthly Reports12012\2012 11 30 report
CITY OF SPOKANE VALLEY,WA Budget Year
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.7%
For the Eleven-Month Period Ended November 30,2012
2012
Actual Actualthru Budget %of
Budget November Nov. 30 Remaining Budget
CAPITAL PROJECTS FUNDS-continued
#310-CIVIC FACILITIES CAPITAL PROJECTS FUND
Revenues
Interfund Transfers 0 0 0 0 #DIVI01
Spokane County Reimb.48th&Sundown 78,500 0 0 (78,500) 0.00%
Spokane County Library Dist, Pring Prop. 744,048 1,668 1,668 (742,380) 0.22%
Investment Interest 6,000 165 4,952 (1,048) 82.53%
Total revenues 828,548 1,833 6,620 (821,928) 0.80%
Expenditures
Interfund Transfers-out-#001 0 0 0 0 #DIV10!
164 Capital-West Gateway at Thierman 120,000 3,842 19,332 100,668 16.11%
Acquisition of Sprague Property 2,500,000 0 2,501.668 (1,668) 100 07%
Prof.Svc related to purchase of Pring Prop 30,000 0 28,291 1,709 94,30%
STEP Greenhaven 118,000 0 0 118,000 0.00%
STEP-48th&Sundown 173,500 0 0 173,500 0.00%
Facilities 0 0 0 0 #DlVl0!
Total expenditures 2,941,500 3,842 2,549,291 392,209 86 67%
Revenues over(under)expenditures (2,112,952) (2,008) (2,542,671) (1,214,137)
Beginning fund balance 3,856,624 3,856,624
Ending fund balance 1,743,672 1,313,953
#311 -STREET CAPITAL IMPROVEMENTS 2011+
Revenues
Miscellaneous 0 0 300 300 #DIVIO!
Interfund Transfers in-#001 (xx%>$26mm) 2,045,203 0 0 (2,045,203) 0.00%
Investment Interest 2,200 0 0 (2,200) 0.00%
Total revenues 2,047,403 0 300 (2,047,103) 0.01%
Expenditures
Facilities 0 0 0 0 #DIVIO!
162 2012 Street Preservation 2,818,883 1,139,040 1,679,949 1,138,934 40.40%
174 2013 Street Preservation 0 0 0 0 #DIVIO!
Interfund Transfers out-#303-Sullivan 200,000 0 192,008 7,992 96.00%
Interfund Transfers-out-#303-Evergreen 111,000 0 79,945 31,055 72.02%
Total expenditures 3,129,883 1,139,040 1,951,902 1,177,981 62.36%
Revenues over(under)expenditures (1,082,480) (1,139,0401 (1,951,602) (3,225,084)
Beginning fund balance 1,084,681 1,084,681
Ending fund balance 2,201 (866,921)
Page 14
P:IFinancelFor City Council Council Monthly Reports1201212012 11 30 report
CITY OF SPOKANE VALLEY,WA Budget Year
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.7%
For the Eleven-Month Period Ended November 30,2012
2012
Actual Actual thru Budget %of
Budget November Nov. 30 Remaining Budget
ENTERPRISE FUNDS
#402-STORMWATER FUND
RECURRING ACTIVITY
Revenues
Stormwater Management Fees 1,750,000 664,030 11709,439 (40,561) 97.68%
Investment Interest 5,000 186 2,154 (2,846) 43.09%
Miscellaneous 0 0 57 57 #DIVIO!
Total Recurring Revenues 1,755,000 664,215 1,711,650 (43,350) 97.53%
Expenditures
Wages I Benefits/Payroll Taxes 438,614 30,865 340,931 97,683 77.73%
Supplies 32,540 1,280 11,747 20,793 36.10%
Services&Charges 1,242,720 111,368 876,338 366,382 70.52%
Intergovernmental Payments 23,000 0 24,632 (1,632) 107,09%
Interfund Transfers-out-#001 15,000 1,250 13,750 1,250 91.67%
Interfund Transfers-out-4502 1,567 131 1,436 131 91.66%
Total Recurring Expenditures 1,753,441 144,893 11268,833 484,608 72.36%
Recurring Revenues Over(Under)
Recurring Expenditures 1,559 519,322 442,817 441,258
INONRECURRING ACTIVITY 1
Revenues
Grant Proceeds 153,667 752 64,838 (88,829) 42.19%
Interfund Transfers-in-#101 (shop facility) 0 0 0 0 #DIV10!
Total Nonrecurring Revenues 153,667 752 64,838 (88,829) 42.19%
Expenditures
Interfund Transfers-out 0 0 0 0 #DIV101
Contracted maintenance 0 0 0 0 #DIVIOl
Div.055 NPDES-Phase II program dev. 0 0 0 0 #DIVJ01
Capital-various projects 400,000 35 21,285 378,715 5.32%
Shop Facility 0 0 0 0 #DIV101
Interfund Transfers-out-#101 0 0 0 0 #DIV101
Total Nonrecurring Expenditures 400,000 35 21,285 378,715 5.32%
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures (246,333) 717 43,552 289,885
Excess(Deficit)of Total Revenues
Over(Under)Total Expenditures (244,774) 520,039 486,370 731,144
Beginning working capital 2,282,660 2 382,660
Ending working capital 2,137,886 2,869,030
-
Page 15
P:IFinance\For City CouncillCouncil Monthly Repords1201212012 11 30 report
CITY OF SPOKANE VALLEY,WA Budget Year
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.7%
For the Eleven-Month Period Ended November 30,2012
2012
Actual Actual thru Budget 94 of
Budget November Nov.30 Remaining Budget
'ENTERPRISE FUNDS-continued
#403-AQUIFER PROTECT€ON AREA
Revenues
Spokane County 500,000 0 273,341 (226,659) 54.67%
Sprague swale Upgrades-DOE Grant 666,622 96,290 96,290 (570,332) 14.44%
Investment Interest 2,500 0 0 (2,500) 0.00%
Total revenues 1,169,122 96,290 369,632 (799,490) 31.62%
Expenditures
Facilities 1.171,411 454,772 904,207 267,204 77.19%
Total expenditures 1;171,411 454,772 904,207 267,204 77.19%
Revenues over(under)expenditures (2,289) (358,481) (534,576) (1,066,694)
Beginning working capital 417,326 417,326
Ending working capital 415,037 (117,250)
Page 16
P:\Finance\For City Council\Council Monthly Rep orts12012\2012 11 30 report
CITY OF SPOKANE VALLEY,WA Budget Year
Budget to Actual Comparison of Revenues and Expend[tures Elapsed= 91.7%
For the Eleven-Month Period Ended November 30,2012
2012
Actual Actual thru Budget %of
Budget November Nov.30 Remaining Budget
INTERNAL SERVICE FUNDS
#501 -ER&R FUND
Revenues
Interfund Transfer-in-#001 0 1.612 17,732 17,732 #DIVl0!
Interfund Transfer-in-#101 (plow replace.) 100,000 8,333 91,667 (8,333) 91.67;'0
Investment Interest 0 110 1,234 1,234 #DIVl0!
Total revenues 100,000 10,055 110633 10.633 110.63%
Expenditures
Computer replacement lease 0 0 0 0 #DIV/O!
Software/Hardware replacement 0 0 0 0 #DIVl0!
Vehicle Replacement 0 0 0 0 #DIVl0!
Capital Outlay 0 0 0 0 #DIVl0!
Total expenditures 0 0 0 0 #DIV/0!
Revenues over(under)expenditures 100,000 10,055 110,633 10,633
Beginning working capital 932,335 932,335
Ending working capital 1,032,335 1,042,968
#502-RISK MANAGEMENT FUND
Revenues
Investment Interest 0 1 7 7 #DIVl0!
Interfund Transfer-#001 319,000 26,583 292,417 (26,583) 91.67%
Total revenues 319,000 26,584 292,424 (26,576) 91.67%
Expenditures
Services&Charges 319,000 8,812 264,844 54,156 83.02%
Total expenditures 319,000 8,812 264,844 54,156 83.02%
Revenues over(under)expenditures 0 17,772 27,580 (80,732)
Beginning working capital 30,590 30,590
Ending working capital 30,590 58,170_
Page 17
P:1FinancelFor City CouncillCouncil Monthly Reports1201212012 11 30 report
CITY OF SPOKANE VALLEY,WA 12/13/2012
Investment Report
For the Eleven-Month Period Ended November 30, 2012
Total
LGIP* BB CD 2 BB CD 3 Investments
Beginning $ 39,427,896.64 $ 3,036,515.74 $ 2,000,000.00 $ 44,464,412.38
Deposits 1,859,657.28 0.00 0.00 1,859,657.28
Withdrawls • 0.00 0.00 (3,501,65) (3,501.65)
Interest 5,816.00 0.00 3,501.65 9,317.65
Ending $ 41,293,369.92 $ 3,036,515.74 $ 2,000,000.00 $ 46,329,885.66
matures: 6/28/2013 11/4/2013
rate: 0.65% 0.29%
Earnings
Balance _ Current Period Year to date Budget
001 General Fund $ 30,830,135.63 $ 7,413.68 $ 72,007.85 $ 145,000.00
101 Street Fund 1,933,99054 242.78 3,423.00 5,000.00
103 Trails & Paths 37,905.46 4,76 55.16 0.00
105 Hotel/Motel 373,491.07 46.89 467.16 700.00
120 CenterPlace Operating Reserve 332,958.41 0.00 0.00 700.00
121 Service Level Stabilization Reserve 5,181,178.52 650,42 7,538.84 10,000.00
122 Winter Weather Reserve 502,566.50 63.09 731.25 700.00
123 Civic Facilities Replacement 1,194,669.51 149.97 1,738.30 2,000.00
301 Capital Projects 774,498.17 97.23 970.05 400.00
302 Special Capital Projects 1,002,622.40 125.86 1,458.86 2,000.00
303 Street Capital Projects Fund 0.00 0.00 0.00 0.00
304 Mirabeau Point Project 26,465.17 3.32 38.51 0.00
307 Capital Grants Fund 0.00 0.00 0.00 0.00
309 Parks Capital Project 463,765.0E 58.22 704.91 0.00
310 Civic Buildings Capital Projects 1,315,959.47 165.20 4,951.53 6,000.00
311 Street Capital Improvements 2011+ 0.00 0.00 0.00 2,200.00
402 Stormwater Management 1,480,600.75 185.87 2,154.34 5,000.00
403 Aquifer Protection Fund 0.00 0.00 0.00 2,500.00
501 Equipment Rental & Replacement 873,987.94 109.72 1,234.23 0.00
502 Risk Management 5,091.06 0.64 7.41 0.00
$ 46,329,885.66 $ 9,317.65 $ 97,481.40 $ 182,200.00
*Local Government Investment Pool
Page 18
P:tFlnancelFor City Council\Council Monthly Reports1201212012 11 30 report
CITY OF SPOKANE VALLEY,WA 12/13/2012
Sales Tax Receipts
For the Eleven-Month Period Ended November 30, 2012
Month Difference
Received 2011 2012
February 1,658,132.70 1,792,084.16 133,951.46 8.08%
March 1,130,948.29 1,145,747.45 14,799.16 1.31%
April 1,149,418.90 1,208,053.80 58,634.90 5.10%
May 1,451,954.28 1,440,245.01 (11,709.27) (0.81%)
June 1,345,333.29 1,325,266.87 (20,066.42) (1.49%)
July 1,415,961,55 1,458,841,23 42,879.68 3.03%
August 1,520,766.09 1,482,908 83 (37,857.26) (2.49%)
September 1,448,728,86 1,470,21517 21,486.31 1.48%
October 1,464,653.60 1,558,848,71 94,195.11 6.43%
November 1,463,313.06 1,541,21069 77,897.63 5.32%
14,049,210.62 14,423,421.92 374,211.30 2.66%
December 1,381,684.76 0.00
January 1,410,552.03 0,00
16,841,447.41 14,423,421.92
Sales tax receipts reported here reflect remittances for general sales tax. criminal justice
sales tax and public safety tax.
The sales tax rate for retail sales transacted within the boundaries of the City of Spokane
Valley is 8.7%. The tax that is paid by a purchaser at the point of sale Is remitted by the
vendor to the Washington Slate Department of Revenue who then remits the taxes back to
the various agencies that have imposed the tax. The allocation of the total 8.7%tax rate to
the agencies is as follows:
- State of Washington 6.50%
- City of Spokane Valley 0.85%
- Spokane County 0.15%
- Spokane Public Facilities District 0.10% *
- Crminial Justice 0.10% *
- Public Safety 0.10% * — 2.20% local tax
- Juvenile Jail 0.10% *
- Mental Health 0.10% *
- Law Enforcement Communications 0.10% *
- Spokane Transit Authority 0.60%
8.70%
* Indicates voter approved sales taxes
In addition to the .85% reported above that the City receives, we also receive a portion of
the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is
computed as follows:
Criminal Justice: The tax is assessed county-wide and of the total collected, the
State distributes 10% of the receipts to Spokane County,with the remainder
allocated on a per capita basis to the County and the cities within the County.
Public Safety: The tax is assessed county-wide and of the total collected, the
State distributes 60%of the receipts to Spokane County,with the remainder
allocated on a per capita basis to the cities within the County.
Page 19
11SV-FS21UserslmcalhounlTax RevenuelSales Tax1201212012 sales tax collections
CITY OF SPOKANE VALLEY,WA 111/26/20121
Sales Tax Collections- October
For the years 2003 through 2012
1. 2012 to 2011
Difference
2003 1 2004 1 2005 1 2006 f 2007 1 2008 1 2009 1 2010 1 2011 1 2012 1 $
January 0 1,145,888 1,367,929 1,572,609 1,759,531 1729,680 1,484,350 1,491,059 1,460.548 1589,887 129,339 8.86%
February 0 962,431 917,747 1,068,743 1,155,947 1,129,765 1,098,575 963,749 990,157 1,009,389 19,232 1.94%
March 0 909,472 1,015,573 1,072,330 1,196,575 1,219,611 1,068,811 1,018,468 1,015,762 1,067,733 51,971 5.12%
April 0 1,080,745 1,322,070 1,371,030 1,479,603 1,423,459 1,134,552 1,184,137 1,284,180 1,277,621 (6,559) (0.51%)
May 519,943 1,263,176 1,159,647 1,392,111 1,353,013 1,243,259 1,098,054 1,102,523 1,187,737 1,174,962 (12,775) (1.08%)
June 747,486 1,123,171 1,212,663 1,362,737 1,428,868 1,386,908 1,151,772 1,123,907 1,248,218 1,290,976 42,758 3.43%
July 821,741 1,301,359 1,377,753 1,555,124 1,579,586 1,519,846 1,309,401 1,260,873 1,332,834 1,302,706 (30,128) (2.26%)
August 1,306,427 1,162,356 1,395,952 1,405,983 1,516,324 1,377,943 1,212,531 1,211,450 1,279,500 1,299,678 20,178 1.58%
September 1,390,452 1,160,787 1,372,081 1,487,155 1,546,705 1,364,963 1,227,813 1,191,558 1,294,403 1,383,123 88,720 6.85%
October 1,172,591 1,274,680 1,520,176 1,526,910 1,601,038 1,344,217 1,236,493 1,269,505 1,291,217 1,358,533 67,316 5.21%
Collected to date 5,958,640 11,384,065 12,661,591 13,814,732 14,617,190 13,739,651 12,022,352 11,817,229 12,384,556 12,754,608 370,052 2.99%
November 963,163 1,091,721 1,095,566 1,369,940 1,443,843 1,292,327 1,155,647 1,139,058 1,217,933 0
December 973,505 1,085,827 1,286,191 1,366,281 1,376,434 1,129,050 1,070,245 1,141,012 1,247,920 0
Total Collections 7,895,308 13,561,613 15,043,348 16,550,953 17,437,467 16,161,028 14,248,244 14,097,299 14,850,409 12,754,608
Budget Estimate 9,100,000 11,000,000 12,280,000 16,002,000 17,466,800 17,115,800 17,860,000 14,410,000 14,210,000 14,210,000
Actual over(under)budg (1,204,692) 2,561,613 2,763,348 548,953 (29,333) (954,772) (3,611,756) (312,701) 640,409 (1,455,392)
Total actual collections
as a%of total budget 86.76% 123.29% 122.50% 103.43% 99.83% 94.42% 79.78% 97.83% 104.51% n/a
%change in annual
total collected n/a 71.77% 10.93% 10.02% 5.36% (7.32%) (11.84%) (1.06%) 5.34% n/a
%of budget collected
through October 65.48% 103.49% 103.11% 86.33% 83.69% 80.27% 67.31% 82.01% 87.15% 89.76%
of actual total collected
through October 75.47% 83.94% 64.17% 83.47% 83.83% 85.02% 84.38% 83.83% 83.40% n/a
Chart Reflecting History of Collections through the Month of October
16,000,000
14,000,000 October
September
12,000,000 - --- -
_ August
10,000,000 : July
8,000,000 a May
6
4,000,000
•April
4,000,000 March
2,000,000 •February
0 , , , , •January
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Page 20
11SV-FS21Userslmcalhoun\Tax Revenue\lodging Tax120121105 hotel motel tax
CITY OF SPOKANE VALLEY,WA L 11/30/20121
Hotel/Motel Tax Receipts through- October rr
Actual for the years 2003 through 2012 ,�
"P� 2012 to 2011
Difference
I 2003 I 2004 1 2005 I 2006 I 2007 I 2008 I 2009 j 2010 1 2011 I 2012 I $
January 0.00 16,993.58 20,691.03 20,653.49 25,137.92 28,946.96 23,280.21 22,706.96 22,212.21 21,442.32 (770) (3.47%)
February 0.00 18,161,04 19,976.81 20,946.09 25,310.66 24,623.06 23,283.95 23,416.94 22,792.14 21,548.82 (1,243) (5.46%)
March 0.00 18,182.01 22,828.15 24,308.48 29,190.35 27,509.99 25,272.02 24,232.35 24,611.28 25,654.64 1,043 4.24%
April 0.00 26,897.82 29,748.41 34,371.82 37,950.53 40,406.02 36,253.63 39,463,49 38,230.49 52,130.37 13,900 36.36%
May 11,527.32 16,440.37 29,017.66 32,522.06 31,371.01 36,828.53 32,588.80 34,683.32 33,790.69 37,478.44 3,688 10.91%
June 32,512.11 53,284.01 35,330.35 34,256.71 36,267.07 46,659.88 40,414,59 39,935.36 41,403.41 43,970.70 2,567 6.20%
July 38,580.48 42,120.26 43,841.82 49,744.62 56,281.99 50,421.37 43,950.26 47,385.18 49,311.97 52,818.60 3,507 7.11%
August 54,974.74 43,649.84 46,852.10 45,916.16 51,120.70 50,818.35 50,146.56 54,922.99 57,451.68 57,229.23 (222) (0.39%)
September 30,718.23 39,390.66 46,746.18 50,126.53 57,260.34 60,711.89 50,817.62 59,418.96 58,908.16 64,298.70 5,391 9.15%
October 36,960.11 33,004.62 34,966.85 38,674.17 43,969.74 38,290.46 36,784.36 41,272.35 39,028.08 43,698.90 4,671 11.97%
Collected to date 205,272.99 308,124.21 329,999.36 351,520.13 393,860.31 405,216.51 362,792.00 387,437.90 387,740.11 420,270.72 32,531 8.39%
November 23,044.56 32,176.61 26,089.36 36,417.11 36,340.64 35,582.59 34,054.79 34,329.78 37,339.36 0.00
December 28,825.30 23,142.70 31,740.18 29,147.15 31,377.41 26,290.11 27,131.43 26,776.84 32,523.19 0.00
Total Collections 257,142.85 363,443.52 387,828.90 417,084.39 461,578.36 467,089.21 423,978.22 448,544.52 457,602.66 420,270.72
Budget Estimate 419,000.00 380,000.00 436,827.00 350,000.00 400,000.00 400,000.00 512,000.00 380,000.00 480,000.00 430,000,00
Actual over(under)budg (161,857.15) (16,556.48) (48,998.10) 67,084.39 61,578.36 67,089.21 (88,021,78) 68,544.52 (22,397.34) (9,729.28)
Total actual collections
as a%of total budget 61.37% 95.64% 88.78% 119.17% 115.39% 116.77% 82.81% 118.04% 95.33% n/a
%change in annual
total collected n/a 41.34% 6.71% 7.54% 10.67% 1.19% (9.23%) 5.79% 2.02% n/a
%of budget collected
through October 48,99% 81.09% 75.54% 100.43% 98.47% 101.30% 70.86% 101.96% 80.78% 97.74%
%of actual total collected
through October 79.83% 84.78% 85.09% 8428% 85.33% 86.75% 85.57% 86.38% 84.73% n/a
Chart Reflecting History of Collections through the Month of October
450,000.00
400,000.00
■October
350,000.00 - - -- -
e September
300,000.00 -- ■August
11.1 El M ■July
250,000.00 - -
IM •June
200,000.00 ■May
150,000.00 - - ■March■April
100,000.00 .
■February
50,000.00 - -
■January
0.00 - , . , . ,
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Page 21
11SV-FS2\Userslmca€houn\Tax Revenue\REET\20121301 and 302 REET
CITY OF SPOKANE VALLEY,WA L11/14/20121
1st and 2nd 1/4%REET Collections through October -
Actualforthe years 2003 through 2012
2012 to 2011
Difference
2003 I 2004 I 2005 I 2006 I 2007 I 2008 I 2009 I 2010 I 2011 I 2012 I $ %
January 0.00 119,387.05 147,819.56 232,894.16 228,896.76 145,963.47 55281.25 59,887.08 63,704.64 46,358.75 (17,346) (27.23%)
February 0.00 83,795.78 128,082.35 172,154.72 129,919.79 159,503.34 45,180.53 64,121.61 36,443.36 56,114.56 19,671 53,98%
March 0.00 195,121.93 198,013.09 182,065.71 263,834.60 132,429.60 73,306.86 86,204.41 95,385.38 71,729.67 (23,656) (24.80%)
April 112,721.05 144,167.21 192,012.44 173,796.61 211,787.08 128,366.69 81,155.83 99,507.19 79,681.38 86,537.14 6,856 8.60%
May 136,982.04 155,089.15 240,765.59 306,871,66 222,677.17 158,506.43 77,463.58 109,190.51 124,691.60 104,724.02 (19,968) (16.01%)
June 159,923.98 177,702.06 284,268.67 226,526.64 257,477.05 164,771.48 105,020.98 105,680.28 81,579.34 124,976.28 43,397 53.20%
July 156,636.66 197,046.43 209,350.53 2,104.30 323,945.47 217,942.98 122,530.36 80,790.14 79,629.06 101,048.69 21,420 26.90%
August 198,506.47 171,521.07 258.631.50 451,700.06 208,039.87 132,909.28 115,829.68 72,630.27 129,472.44 106,517.19 (22,955) (17.73%)
September 190,932.75 176,002.43 214,738.94 188,066.23 153,037.21 131,240.36 93,862.17 75,812.10 68,019.83 62,600.86 (5,419) (7.97%)
October 155,243.97 199,685.81 244,590.31 211,091.20 206,442.92 355,655.60 113,960.52 82,733.97 61,396.23 123,094.79 61,699 100.49%
1,110,946.92 1,619,518.92 2,118,272.98 2,147,271.29 2,206,057.92 1,727,289.23 883,591.76 836,557.56 820,003.26 883,701.95 63,699 7.77%
November 115,054.43 151,219.02 190,964.73 139,979.09 191,805.53 147,875.00 132,881.49 72,021.24 73,176.83 0.00
December 111,788.66 173,502.55 159,381.40 161,285.23 179,567.77 96,086.00 71,365.60 60,871.34 65,077.29 0.00
Total distributed by Spokane County 1,337,790.01 1,944,240.49 2,468,619.11 2,448,535.61 2,577,431.22 1,971,250.23 1,087,838.85 969,450.14 958,257.38 883,701.95
Budget estimate 1,127,112.00 1,680,000.00 4,006,361.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000,00 760,000.00 800,000.00 950,000.00
Actual over(under)budget 210,678.01 264,240.49 (1,537,741.89) 448,535.61 577,431.22 (28,749,77) (912,161.15) 209,450.14 158,257.38 (66,298.05)
Total actual collections
as a%of total budget 118.69% 115.73% 61.62% 122.43% 128.87% 98.56% 54.39% 127.56% 119.78% n/a
%change in annual
total collected n/a 45.33% 26.97% (0.81%) 5.26% (23.52%) (44.81%) (10.88%) (1.15%) n/a
%of budget collected
through October 98.57% 96.40% 52.87% 107.36% 110.30% 86.36% 44.18% 110.07% 102.50% 93.02%
%of actual total collected
through October 83.04% 83.30% 85.81% 87.70% 85.59% 87.62% 81.22% 86.29% 85.57% nia
Chart Reflecting History of Collections through the Month of October
2,500,000.00
a October
2,000,000.00 win_ _ a5eptem ber
--,1 A August
1,500,000.00 ... ■ ■July
tJune
1,000,000.00 ■ ■ ■ ■ a May
a April
• re March
500,000.00 ■ ■ ■ ■... ■ ■
a February
f January
0.00
2003 2004 2005 2006 2007 2008 2009 201.0 201.1 2012
Page 22
\\SV-FS2\Users\mcalhoun\Bonds\debt capacity
CITY OF SPOKANE VALLEY,WA 12/14/2012
Debt Capacity
Preliminary 2012 Assessed Value for 2013 Property Taxes 6,962,152,945
Maximum Outstanding Remaining
Debt as of Debt %
Capacity 12/3.112012 Capacity Utilized
Voted (UTGO) 1.00% of assessed value 69,621,529 0 69,621,529 0.00%
Nonvoted (LTGO) 1.50% of assessed value 104,432,294 7,690,000 96,742,294 7.36%
Voted park 2.50% of assessed value 174,053,824 0 174,053,824 0.00%
Voted utility 2.50% of assessed value 174,053,824 0 174,053,824 0.00%
522,161,471 7,690,000 514,471,471 1.47%
it
1
2003 LTGO Bonds
Road&
Period Street
Ending CenterPlace Improvemen s Total
12/1/2004 60,000 85,0 0 145,000
12/1/2005 75,000 90,0 165,000
12/1/2006 85,000 90,00 175,000
Bonds 12/1/2007 90,000 95,00 185,000
Repaid 1211/2008 95,000 95,00{ 190,000
121112009 105,000 100,004 205,000
12/1/2010 110,000 100,004 210,000
12/1/2011 120,000 105,000 225,000
12/1/2012 130,000 110,000 240,000
870,000 870,000 1,740,000
12/1/2013 140,000 115,000 255,000
12/1/2014 150,000 120,000 270,000
12/1/2015 160,000 125,000 285,000
12/1/2016 170,000 130,000 300,000
12/1/2017 180,000 135,000 315,000
12/1/2018 220,000 140,000 360,000
12/1/2019 250,000 145,000 395,000
12/1/2020 290,000 150,000 440,000
12/1/2021 325,000 160,000 485,000
Bonds 12/1/2022 360,000 165,000 525,000
Remaining 12/1/2023 405,000 175,000 580,000
12/1/2024 450,000 0 450,000
12/1/2025 490,000 0 490,000
12/1/2026 535,000 0 535,000
12/1/2027 430,000 0 430,000
12/1/2028 340,000 0 340,000
12/1/2029 295,000 0 295,000
12/1/2030 280,000 0 280,000
12/1/2031 240,000 0 240,000
12/1/2032 190,000 0 190,000
12/1/2033 230,000 0 230,000
6,130,000 1,560,000 7,690,000
7,000,000 2,430,000 9,430,000
Page 23
*Wane
. \alley.
PUBLIC WORKS DEPARTMENT
MONTHLY REPORT
November 2012
AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION
Total I
%of Budget
Contract Name Contractor Total Budget Expended as Expended
of 11/1/12
Street Maintenance Poe Asphalt $1,545,119.00 $1,530,099.96 I 99.03%
Street Sweeping AAA Sweeping $490,199.94 $574,768.33 98.96%
Storm Drain Cleaning AAA Sweeping $199,990.00 $192,375.81 96.19%
Snow Removal Poe Asphalt $140,000.00 **$11,164.44 7.97%
Landscaping Ace Landscaping $69,676.56 $78,386.00 100%
Emergency Traffic Control Senske $10,000.00 $8,020.00 80.20%
Litter and Weed Control Geiger Work Crew $58,836.96
State Highway Maintenance WSDOT $215,000.00 $172,407.30 80.19%
Traffic Signals, Signs, Striping Spokane County $632,000.00 $550,771.46 87%
Dead Animal Control Brad Southard $12,970.00
**-The Snow Removal Contract with Poe Asphalt was not signed until late January 2012,This total reflects
amounts after the contract was signed
CITIZEN ACTION REQUESTS
Citizen Requests for Public Works
90
a 70
60 --
a.
a) 50
—
40
N 30 !
'a;,, 20 I 1
1p I' 1 ! i
I z i �i I I ti- I I�
Total
Citizen Dead Roadway Pothole Sign & Street Traffic
Requests: Animal , Hazard Requests Signal Maint. Requests
Public Removal Requests Requests
Works
N Submitted 82 32 6 7 9 12 16
•in Progress 3 0 0 0 0 1 - 2
rl Resolved 79 32 6 7 I 9 11 14
*information in bold indicates updates 1
WASTEWATER
Status of the process can be monitored at: http:l/www.spokaneriver.netl
http:l lwww.ecv.wa.gov/procramslwgltmdllspokaneriverldissolved oxygen/status.html
http://www.spokanecountv.orgl utilities,rWaterReclamation fcontent.aspx?c=2224 and
http://www.spokaneriverpartners.corn/
REGIONAL SOLID WASTE SYSTEM
No action
PAVEMENT MANAGEMENT PLAN
Most of the planned projects were completed in 2012 except for Pines — 16th to 24th and
Sprague Ave (Park to Thierman) which will be carried over and finished in 2013. An RFQ
advertisement for qualified firms to submit proposals to perform data collection, evaluation,
and update the pavement management plan went out on October 19. IMS was the selected
firm to prepare the 2013 update to the Pavement Management Plan.
CAPITAL PROJECTS
(See attached Capital Projects Spreadsheet)
STREET MAINTENANCE ACTIVITY
The following is a summary of Public Works/Contractor maintenance activities in the City of
Spokane Valley for November 2012:
• The Geiger crew continues dryland grass mowing and garbage pickup on arterials,
swales and rights of way throughout the city.
• Completed stormwater repairs at 7th and Pierce, Mission and Greenacres, 81h and
Evergreen and 12th and Adams.
• AAA Sweeping finished sweeping November 28. The contractor is finishing hauling
the sweep debris pile for disposal.
• AAA Sweeping cleaned stormwater structures on residential roads.
STORMWATER UTILITY
Stormwater Capital Improvement Project Development
1. Stormwater Decant Facility — An agreement was executed with KPFF Consulting
Engineers to perform a type, size, and location study by the end of the year for the
WSDOT site. Study work continued in November, and a report to council is
scheduled for mid-December. Staff is working with WSDOT representatives to
complete a Draft Interlocal Agreement for the design, construction, and long-
term operations and maintenance of the decant facility proposed for the
WSDOT Pines Road location.
2. 2012 Stormwater Small Works projects - Repair, replace or improve problems on the
stormwater list. First project package to go out to bid in January 2013 includes
Pines/Alki, and Dishman-Mica near Appleway projects. First project package
will be for construction in spring 2013.
TRAFFIC
• Sign Database Updates
Spokane County has completed mapping of all new (since incorporation) City
streets and is now logging the signs on each road into our sign database.
• f-90 Business Route Signs
The request was sent to WSDOT Eastern Region shortly after Council approval.
WSDOT Eastern Region expects to forward the request to Olympia in early
December.
*information in bold indicates updates 2
e North Spokane Corridor Value Engineering Study
Staff is continuing to work with WSDOT to evaluate less expensive alternatives for
the completion of the North Spokane Corridor.
o Freight and Goods Transportation System Map
Staff is using annual traffic counts to estimate the tonnage of freight moved on all
arterials in the City. This will be sent to WSDOT for the 2013 update of the state's
Freight and Goods Transportation System Map.
GRANT APPLICATIONS
New Call for Projects
o 2013 Quick Response Safety Program
WSDOT's Highways and Local Programs Division issued a Call for Projects for
safety improvements. This program has a short timeline and funds only the
construction of the safety projects. The deadline for applications is January 41h,
2013.
*Inforrna!lon in bold indicates updates 3
SiTokane Public Works Projects
Valley' Monthly Summary-Design &Construction
November 2012
Estimated Total
Project Proposed A Complete Construction Project
4 Design&Construction Projects Funding Bid Date PE I CN Completion Cost
Street Projects
0005 Pines/Manfield,Wilbur Rd to Pines TIB-UCP 05/23108 100 95 04/30113 $ 6,571,181
0146 24th Ave Sidewalk Adams to Sullivan 118-SP 09/14112 100 0 5/31/2013 $ 292,000
0155 Sullivan Rd W Bridge Replacement 44508 FHWA-BR 12/01113 55 0 12/31115 $ 1,000,000
0156 Mansfield Ave Connection FHWA-CMAQ 05/01/13 5 0 12/31/13 $ 1,026,000
0166 Pines Rd.(SR27)&Grace Ave.Int Safety HSIP 04/01/14 0 0 10/31/2014 $ 671,050
Street Preservation Projects
0115 Sprague Ave Reconstruct-E'grn to S'van TIB-UCP 03/16/12 100 97 4/1/2013 $ 3,933,865
0174 2013 Street Preservation Project City TBD 0 0 12/15/13 5 50,000
I
Traffic Projects
0060 Argonne Road Corridor Upgrade SRTC 06-3 FHWA-CMAQ 03/15/13 95 0 08/31/13 5 1,290,636
0061 Pines(5827)ITS Improvements(SRTC 05-2 FHWA-CMAQ 09/21/12 100 0 06/15/13 5 1,833,121
0133 Sprague Ave ITS FHWA-CMAQ 09/14/12 100 0 04/30/13 5 768,121
0167 Citywide Safety Improvements HSIP TBD 0 0 06/30/15 $ 474,580
Stormwater Projects
0150 Sullivan Rd Bridge Drain Retrofit Dept of Ecology 02/07/12 25 0 07/01/13 $ 237,375
0163 Sprague Ave.Swale Upgrade,Park to 1-90 Dept of Ecology 08/03/12 100 70 06/30/13 $ 1,006,622
0173 Spokane Valley Regional Decant Facility Ecology/COSV/WSDOT TBD 0 0 12/31/13 $ -
Other Projects
0149 Sidewalk infill FHWA-CMAQ 08/10/12 60 40 12/30/13 $ 939,955
0154 Sidewalk&Transit Stop Accessibility STA-FTA/NF 08/17/12 100 98 07/01/13 $ 245,649
0168 Wellesley Ave s'walk&Adams Rd&walk SafeRoutes-State 04/12/13 5 0 11/30/13 $ 639,000
0169 Argonne/Mullah Safety Indiana-Broadway HSIP TBD 0 0 06/30/15 $ 111,750
0170 Argonne Road:Empire Ave-Knox Ave HSIP TBD 0 0 06/30/15 $ 180,640
0171 Sprague Ave ADA Curb Ramp Project CDBG TBD 60 0 09/01/13 $ 129,300
r ifibkane Public Works Projects
Valley• Monthly Summary-Design only
November 2012
Design Estimated Total
Project Complete AComplete Construction Project
# Design Only Projects Funding Date PE Completion Cost
Street Projects
0069 Park Rd Recon.#2 Brdwy&Ind.SRTC06-12 FHWA-STP(U) 10/03/11 90 $ 352,002
0123 Mission Ave-Flora to Barker FHWA-STP(U) 09130/13 5 $ 517,919
0141 Sullivan&Euclid PCC FHWA-STP(U} 11/15/13 20 $ 175,260
0142 Broadway @ Argonne/Mullan FHWA-STP(U} 06/15/13 10 $ 276,301
Traffic Projects
0159 University Road Overpass Study FHWA-CMAQ 12/01/13 0 $ 249,711
Other Projects
0145 Spokane Valley-Millwood Trail FHWA-STP(E) 02/15/13 0 $ 745,000 I
I
Spokane Valley Planning Commission
APPROVED Minutes
Council Chambers — City Hall, 11707 E. Sprague Ave.
November 8, 2012
I. CALL TO ORDER
Chair Bates called the meeting to order at 6:00 p.m.
IL PLEDGE OF ALLEGIANCE
Commissioners, staff and audience stood for the pledge of allegiance
III. ROLL CALL
COMMISSIONERS Present Absent CITY STAFF
Bill Bates-Chair Scott Kuhta,Planning manager
John G. Cat Toll r Erik Lamb,Deputy City Attorney
Rustin Hall r Lori Barlow, Senior Planner
Rod Higgins Marty Palaniuk, Planner
Steven Neill
Fred Beaulac
Joe Stoy—Vice Chair Deanna Griffith, secretary
Hearing no objection, Commissioners Hall and Stoy were excused.
IV. APPROVAL OF AGENDA
Commissioner Higgins moved to approve the revised agenda as presented. This motion was
approved unanimously.
V. APPROVAL OF MINUTES
The October 25th minutes will be amended to reflect Commissioner Stoy was present. The
motion was approved unanimously to accept the October 11, 2012 as presented and the
October 25, 2012 minutes as amended.
VI. PUBLIC COMMENT
There was no public comment.
VII. COMMISSION REPORTS
The Commissioners had nothing to report
Planning Commission Minutes 11-08-12,Approved 12-13-12 Page 1 of 5
VIII. ADMINISTRATIVE REPORTS
Planning Manager Kuhta shared the City hosted planning students visiting from Australia.
Commissioner Carroll asked if there had been any feedback from Spokane County regarding
the siting process on the new Spokane county jail. Deputy City Attorney Erik Lamb reported
he was aware the process had begun again but did not have any details. Mr. Lamb stated he
would get an update and send it to the Commissioners.
IX. COMMISSION BUSINESS
A. Unfinished Business:
1. Findings for CTA-03-12 —Setbacks for multifamily development when adjacent to
single family development.
Planning Manager Kuhta stated the Planning Commission had been sent the findings
for CTA-03-12 via email previously. Commissioner Bates stated he had spoken to Mr,
Basinger regarding a typo in the transmitted copies, Mr. Kuhta responded the error had
been corrected and the Chair had a corrected copy in front of him.
Commissioner Neill moved the Planning Commission accept the findings and forward
them to the City Council.
Commissioner Beaulac asked if the changes in CTA-04-12 were compatible with the
setbacks in the CTA.-04-12, a batch of code amendment being presented in the public
hearing later in the agenda. Mr. Kuhta said the CTA-03-12 addresses the setbacks
when multifamily is adjacent to single family residential development and CTA-04-12
is addressing single family setbacks in Mixed Use zones,
The vote on the motion is unanimous in favor, motion passes.
2. Deliberations on the Shoreline Master Program Restoration Plan—
Senior Planner Lori Barlow refreshed the Commission on the process to-date regarding
the Shoreline Master Program's Restoration Plan. Commissioners Bates and Carroll
asked questions regarding how restoration opportunities were added and subtracted
from the plan and the dates in the timeline. Ms. Barlow explained:
• The restoration opportunities were gleaned from the Inventory Report.
• Items will be subtracted from the Plan when the opportunities to fulfill a restoration
project become available.
• The timeline dates will be adjusted to fit at the final adoption of the Plan
• Items cannot be added to the Plan without doing an additional Inventory report,
which would not be done any time in the near future.
Ms. Barlow also explained restoration projects would be handled differently than a
project which would happen because of an emergency based on a natural disaster.
Commissioner Beaulac moved the Shoreline Master Program Restoration Plan be
accepted as presented and forwarded to City Council for approval. This motion was
passed unanimously.
Planning Commissions Minutes Page 2 of 5
B. New Business:
Public Hearing CTA-04-12—Code Amendments to Title
Chair Bates opened the public hearing at 6: 27 p.m.
Planning Technician Martin Palaniuk made a presentation regarding the proposed
amendments to Spokane Valley Municipal Code (SVMC)
* Manufactured Homes in Manufactured Home Subdivisions
Issue: The code requires all manufactured homes placed on individual lots to be "new".
SVMC defines "new" as not previously titled or set on a property. As written, the
SVMC would not permit placing a "used" manufactured home within a manufactured
home subdivision.
Intent of Amendment: Allow a "used" manufactured home to be placed within a
manufactured home subdivision. The amendment would require double-wide
manufactured homes be placed in subdivisions with predominantly double-wide homes
and would allow single-wide manufactured homes in subdivisions with predominantly
single-wide homes.
e Home Occupations
Issue: It is unclear whether a home occupation is permitted in a residence established
in a non-residential zone. Home occupations are a permitted accessory use allowed in
all residential zones. The code provisions addressing home occupation is contained in
the residential section of Title 19 but is not addressed in the commercial, mixed use,
office or industrial sections. CMU and MUC zones allow dwellings and legally
established dwellings exist in other nonresidential zones.
Intent of Amendment: Clarify the status of home occupations in the nonresidential
zones. The proposed amendment clarifies the issue by allowing a home occupation to
occur in any residence that has been legally permitted regardless of zone.
• Residential Development in MUC and CMU zones
Issue: Mixed use zones permit single-family and multi-family residential development
however, the mixed use section of the SVMC does not contain development standards
for residential development. These standards include density, lot width, lot depth,
building height, lot coverage, setback and open space requirements. In the absence of
any standard the MF-2 zone standard for density has been applied in the past together
with a Community Development Director Interpretation with respect to setbacks.
Intent of Amendment: Provide a residential development standard for residential
development in the MUC and CMU zone. The proposed amendment will refer to the
MF-2 standard contained in SVMC 19.40 as the standard for residential development in
the MUC and CMU zones.
• Accessory Dwelling Units
Issue: It is unclear whether an accessory dwelling unit is permitted accessory to a
single-family residence established in a non-residential zone. Accessory dwelling units
(ADU) are permitted in all the residential zoning districts. ADUs are addressed in the
Planning Commission Minutes Page 3 of 5
•
residential section of Title 19 but they are not addressed in the commercial, mixed use,
office, or industrial sections. CMU and MUC zones allow single-family dwellings. •
Intent of Amendment: Clarify the status of accessory dwelling units in the
nonresidential zones. The proposed amendment clarifies the issue by allowing an ADU
to occur at any single-family residence that has been legally permitted in the MUC and
CMU zone.
• Recreational Vehicles
Issue: The use of Recreational Vehicles in association with residential uses is
addressed in the residential section of the SVMC. Residential uses are permitted in
mixed use zones and also occur as legal uses in other nonresidential zones. The SVMC
does not address RV use outside of the residential section.
Intent of Amendment: Allow the use of RVs at legally permitted residences in
nonresidential zones. The proposed amendment establishes that an RV can be parked
at a residence in a noncommercial zone consistent with the restrictions on RV use
found in the residential zones.
Conunissioner Neill asked if there has been any complaints when a used manufactured
home had been moved into a manufactured home subdivision. Staff confirmed there had
not been any.
Commissioner Carroll had a concern regarding excluding caretaker dwellings from Home
Occupation specifications. Staff discussed with the Commission how a caretaker is an
employee of a business and not considered eligible to conduct another business on-site.
Commissioner Beaulac asked how the RV usage would be enforced. Staff explained the
code enforcement process to the Commission, requiring a complaint to be registered before
the City would investigate.
David Seyfert 514 S Arc --- Mr. Sefret stated he was a proponent for allowing used
manufactured homes in the MH subdivisions. Mr. Seyfert stated he has tried to sell several
of his lots, and has lost approximately 20 sales because people cannot place a used home on
the lots. Mr. Seyfert said he wanted to improve one of the neighborhoods. He tore down
old manufactured home on one of his lots, and then was told by the buildings and planning
departments, Sony he would have to put in a new double wide on the property. Mr. Seyfert
said he was formerly in the business of selling mobile homes. Mr. Seyfert said he feels
someone who wants to move a home on to a lot, doesn't generally want an old home. He
also said he felt moving in a used home will almost always upgrade the lots.
Manufactured housing is much better now. Mr. Seyfert said he hoped that this amendment
is passed.
Commissioner Bates asked Mr. Seyfret if he was a supporter of allowing a single wide
Manufactured Honie in a Manufactured Home subdivision. Mr. Seyfert said people do not
generally move a double-wide, it is too hard to do. People will move a single-wide is fairly
easy. Rarely will you see anyone move a double-wide. The older homes do not hold up to
moving well to moving. Mr. Seyfret did say he would support allowing a single-wide
manufactured homes in a manufactured home subdivision.
Planning Commission Minutes Page 4 of 5
Seeing no one else who wished to testify, Chair Bates closed the public hearing at 6:53
p.m.
Commissioner Beaulac moved to recommend approval of CTA-04.12 to the City Council
CTA-09-12. Commissioner Carroll stated he still had an issue with the caretaker dwellings
under the home occupations. Hearing no other discussion, the Chair called for the vote,
which was unanimous in favor, Motion passed.
X. GOOD OF THE ORDER
There was nothing for the good of the order.
XL ADJOURNMENT
The being no other business the meeting was adjourned at 6:59 p.m.
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Bill Bates, Chairperson
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Deanna Griffith. PC Secret
Date signed 1/9/13
Planning Commission fvfitnutes Page 5 of 5
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 8, 2013 Department Director Approval
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ® executive session
AGENDA ITEM TITLE: EXECUTIVE SESSION: Pending/Potential Litigation
GOVERNING LEGISLATION: [RCW 42.30.110(1)(i)]
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
OPTIONS:
RECOMMENDED ACTION OR MOTION: "I Move that Council adjourn into executive session
for approximately thirty minutes to discuss pending/potential litigation, and that no action will be
taken upon return to open session."
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT:
ATTACHMENTS: