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2013, 02-26 Council Workshop FINAL AGENDA SPOKANE VALLEY CITY COUNCIL SPECIAL MEETING WORKSHOP Tuesday, February 26, 2013 8:30 a.m. —5:00 p.m, City Hall Council Chambers 11707 E. Sprague, Spokane Valley, Washington Please Silence Your Cell Phones During the Meeting WELCOME: Mayor Towey Overview—Mike Jackson Tab A-Council Goals/Work Plan Tab B—Legislative Agenda Final 2013 Business Plan, enclosed 1) Funding Methodology for Outside Agencies& Lodging Tax—Mark Calhoun 2) Business Route Signage—Eric Guth 3) Manufactured Honie Zoning—John Hallman; Cary Briskell 4) Solid Waste—Mike Jackson; Eric Guth; Erik Lamb; Morgan Koudellca LUNCH BREAK 12:00—12:30 (Note: Council&Staff moves to a separate room for lunch. Reconvene in Council Chambers) 5) Ten-Year Anniversary—Carolbelle Branch 6) Council Meeting Process--Mike Jackson; Chris Bainbridge 7) City Hall—John Hohman; Mike Jackson 8) Miscellaneous Items— Tab A: Review of 2012 Budget—Mark Calhoun Tab B: Appleway Beautification---Eric Guth Tab C: Economic Development—Mike Jackson;John Hallman ✓ Next Steps ✓ Advertising 9) Council Brainstorming—open discussion Adjourn Note: There will be no public comments at Council Study Sessions or Workshops. During meetings held by the City of Spokane Valley Council, the Council reserves the right to take "action" on any item listed or subsequently added to the agenda. The term "action" means to deliberate, discuss, review, consider, evaluate, or make a collective positive or negative decision. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical,hearing, or other impairments,please contact the City Clerk at(509)921-1000 as soon as possible so that arrangements may be made. Workshop Agenda 02-26-13 Page 1 of 1 Sp""o"kane alle t ; • , mi .,?.,:. riii :47.:ti- tr':;.: I 1 ., . ..,.. .. :, .._ .k • Ajfflrniuial Work Plan for 2013 2013 Budget Goals Including Tasks & Timeline and Department Objectives Executive & Legislative Support Operations &Administrative Services Community Development Public Works Parks &Recreation Public Safety/Police 2013 Budget Goals The 2013 budget reflects the distribution of resources consistent with the Council's determina- tion of core service priorities. The following goals represent just the very broad areas of con- centration important to the well being of the community. • Continue monitoring wastewater issues, including governance of wastewater facilities, and pursuit of the most efficient and economical methods to ensure the continuation of wastewater discharge licenses. • Pursue the topic of Solid Waste, to include identifying the issues and obtaining alterna- tives of joining the consortium or handling it ourselves and the consequences of each alternative. • Develop a Shoreline Master Program to appropriate regulatory protection for waters of statewide significance as required by state statute, • Pursue a legislative capital budget request for possible financial assistance in the resto- ration of the Sullivan Bridge; purchase of a Transfer Station; and the assistance with creating the Appleway Trail Project. • Create an Economic Development Plan including review and evaluation of Spokane Valley's development regulations and how they compare with other jurisdictions; and keeping options open for an alternative city hall. 2013 Budget Goals Work Plan Public Works - Tasks and Timeline: Continue monitoring wastewater issues, including govern- ance of wastewater facilities, and pursuit of the most efficient and economical methods to ensure the continuation of wastewater discharges licenses. Ir • Continue monitoring I Ql 2013 Q2 2013 Q3 2013 Q4 2013 wastewater issues Jan Feb Mar i Apr May Jun Jul Aug Sep Oct Nov Dec 1 Analysis and review with the County,City of Spo- kane,and Dept. of Ecology regarding Wastewater • • .. 41 Treatment Facility options. Public Works - Tasks and Timeline: Pursue the topic of Solid Waste to include identifying the is- sues and obtaining alternatives of joining the consortium or handling it ourselves and the consequences of each alternative. Q1 2013 Q2 2013 Q3 2013 Q4 2013 Pursue the topic of solid waste Jan Feb Mar j Apr May Jun Jul Aug Sep Oct Nov Dec 1 Pursue the topic of solid waste include identifying the issues&obtaining alternatives of joining the con- sortium or handling it ourselves&the consequences ' 0 of each alternative. Community Development —Tasks and Timeline: Develop a Shoreline Master Program to provide appropriate regulatory protection for waters of statewide significance as required by state statute. , Q12013 Q22013 Q32013 Q42013 Develop a Shoreline Master Fragrant 'Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Develop a Shoreline Master Program to provide ap- propriate regulatory protection for waters of statewide significance as required by state statute. Executive and Legislative Support —Tasks and Timeline: Pursue a legislative capital budget request for: Q1 2013 1 Q2 2013 Q3 2013 I. Q4 2013 Pursue a legislative capital budget request for: Jan Feb Mar ;Apr May Jun Jul Aug Sep l Oct Nov Dec 1 Financial assistance for Sullivan Bridge replacement 2 Financial assistance for purchase of a Transfer Station 3° Financial assistance for creation of the Appleway Trail Project 4 ■ Community Development —Tasks and Timeline: Create an Economic Development Plan including review and evaluation of Spokane Valley's development regulations and how they compare with other jurisdictions; and keeping options open for an alternative city hall. Q1 2013 Q2 2013 Q3 2013 Q4 2013 Crease an Economic Development Plan including: j Jan Feb Mar Apr May Jun I Jul Aug Sep Oct Nov Dec Review and evaluation of Spokane Valley's develop- ment regulations and how they compare with other jurisdictions; and keeping options open for an alterna- tive city hall. Department Objectives Operations & Administrative Services tit LI Q1 2013 Q2 2013 Q3 2013 Q4 2013 III Deputy City Manager Division Nov an Feb Mar Apr May Jun Jul Aug Sep Oct I� Dec Propose service contract amendments to ease admin- COMPLETED 1 istration and allow control of costs 2 Define and formalize contracting guidelines • ► 3 Collaborate with partners to identify and pursue op- COMPLETED portunities to reduce incarceration costs w/future steps b. 4 Complete animal shelter options analysis COMPLETED Negotiate public safety contracts to incorporate perfor- 5 ,mance measures,enhance reporting,and customer • • service standards. 6 Implement quarterly reporting to Council on public • ► safety contracts Implement enhanced oversight standards for prosecu- • ► tion services 8 Facilitate improvements based on the 2011 Citizen • ` Survey • Identify projects • ► • Implement improvements • ► Update,adopt and implement recommendations from ► DRAFT Strategic Communications Plan Involve all departments in use of E-gov service re- 10 quest system • — ► 11 Monitor City-wide performance measures in Business Plan ► Coordinate with Ten Year Anniversary committee, 12 sponsors and cross promotional partners to implement ► city-wide Ten Year Anniversary plans. Define and promote City identity by reviewing and 13 finalizing proposed"key messages"and incorporate 4)- lo into public relations outreach efforts across City communications. Develop an annual budget for communications out- 14 reach in support of community issues/projects,partic- ularly for economic development and tourism promo- tion. 15 Work with HR to research and identify a Mobile Ap- • ► .i.plication to assist with Economic Development Department Objectives Operations & Administrative Services -- - Q1 2013 Q2 2013 Q3 2012 Q4 2013 Human Resources Division Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Maintain Wellness Program for the City _ 2 Enhance employee recognition program 4 3 Consult with Departments to improve website content • 4 Bargain successor Collective Bargaining Agreement to COMPLETED be implemented 1/1/2013 5 Review City Employment Policies for needed updates 6 Provide support for the City's ADA Self Evaluation and Plan • • 7 Evaluate the City's Unemployment and Labor and Industries programs to reduce labor costs .1 • 8 Implement City-wide safety related training as identi- fied in the Accident Prevention Program • • 9 Implement an on-line employment application process COMPLETED ill for the City 10 Development&deployment of mobile application • ISM Q1 2013 Q2 2013 Q3 2013 Q4 2013 Finance Division •Jan Feb Mar Apr May Jun Jul Aug Sep ;Oct Nov Dec • 1 Complete the installation of the Paladin SmartGov COMPLETED permit tracking software and work with the Communi- ty Development Department to monitor actual results against City expectations. 2 Roll out Microsoft Office 2010. COMPLETED 3' Implement additional State Auditor suggestions $ • 4 Improve financial statement process and accuracy d 5 Work with the City Manager in negotiations to renew the City's lease of City Hall and Permit Center space. 6 Evaluate the existing City purchasing system and con- sider implementing a revision to procurement includ- 4 ing the use of purchase requisitions and purchase or- ders• 7 Develop a system to audit sales tax receipts and ensure that sales taxes collected by businesses located in Spo- * • kane Valley are actually credited to the City as op- posed to other municipalities. a 1 Replace 3 servers tliat will reach the end of their life t • cycle. 4 • Update the final 5 servers to 2008. Replace 30 personal computers that will reach the end of their life cycle. Q 1 2013 Q2 2013 Q3 2013 1 Q4 2013 ilia Community Development Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec iiiiImplement the Roadmap for Enhanced Permitting 4 0 a • Staffing Changes to Improve Organizational Struc- COMPLETED tune , b • Organize forms and procedures COMPLETED c • Improve Communication with the Development • Community d • Planning Division Prioritization COMPLETED e * Expand Express Permitting 4 0 f • Implement Counter Review 4 g • Review and Revise Development Code--compare 4 _ 0 with surrounding cities h • Implement Permit Tracking System 4 • i • Implement Performance Measures • • j • Continue Staff Coaching and Training 4 0 Economic Development a • Continue meetings with Regional Partners COMPLETED b • Continue work on Development Code and other Road Map items 4 - • c • Update City webpage,provide information,bro- chures d • Process 2012 Comp Plan Amendment to revise Econ Dev.Chapter e • Explore options for a new City Hall 4 i Migrate Permitting System to SmartGov COMPLETED itDevelop a Shoreline Master Program to appropriate reg- ulatory protection for waters of statewide significance as • required by state statute. Annual Comprehensive Plan Amendments Complete Porker Draw floodplain restudy _ 0 a • Develop Hydrology data COMPLETED b • Develop Hydraulic data COMPLETED c • Perform floodplain mapping 4 0 d • Develop preliminary snap products 4 0 - 1 2 3 2013 Q4 2013 � 2013 Q 2013 Q Community Development Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 7 Review Development codes for regulations concern- ing infill development. ► 8 Update Engineering Standards • ► 9 Complete an ADA Inventory and Plan COMPLETED 10 Update UGA boundaries through regional process • 4 11 Implementation of Bike and Pedestrian Master Plan ► 12 Initiate State required major update of the Compre- ► hensive Plan 13 Emergency Management ► 14 Prepare an annexation process and forms for the City aof Spokane Valley • • 15 Develop GIS contents standards and workflows 0 • 16 Explore opportunities for regional partnering with Spokane County and the City of Spokane. • 0 17 Wellhead Protection Committee • 0 ilik l> Q 1 2013 Q2 2013 Q3 2013 Q4 2013 Public ' Works— Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Administration 1 Continue monitoring wastewater issues, including governance of wastewater facilities, and pursuit of the most efficient and economical methods to ensure the 4 • r continuation of wastewater discharges licenses. 2 Pursue the topic of Solid Waste to include identifying the issues and obtaining alternatives of joining the consortium • or handling it ourselves and the consequences of each alter- ♦ native. 3 Update Pavement Management Plan through new pavement scans and data collections. This new update will include 4 + recommendations for priorities and pavement preservation options. 4 Develop 2014 annual PW budget to provide all necessary services and programs within the parameters set by the 4 t/ budget team and City Council. paDevelop an RFP process to request proposals from qualified contractors for street and stormwater maintenance services 4 ILL 6 • Q1 2013 Q2 2013 Q3 2013 Q4 2013 1 Public Works— Stormwater Jan Feb Mar Apr May Jun I Jul Aug Sep Oct Nov Dec I 1 Complete Underground Injection Control(MC)as- sessment and retrofit plan(by mid-February 2013) 2 Develop six-year Stormwater Capital Improvement • Plan 3 Renew and manage contracts with private contractors for Stormwater maintenance services(landscape, 4 – 0 sweeping,storm drain cleaning) 4 2013 Small Works projects 4 14th, Custer to Carnahan + ■ Bettman!Dickey Drain 4 r 5 Continue to implement the Ecology Phase 11 Stormwater permit 6 Finish development and document the City's storm- 4 0 water inspection program - 7 Review and report on Ecology's Stormwater permit renewal for the City that becomes effective August 4 0 • 2014 8 Design and construct a vactor liquid decant facility 9 Complete Stormwater assessment rolls—update commercial impervious surfaces map for 115 off com- mercial parcels Public Works — Q1 2013 Q2 2013 Q3 2013 Q4 2013 Capital Improvement Jar Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec LIdentify&recommend new projects Update six-year Transportation Improvement Plan for arterial roadways Submit STP,TIB&other grant requests as available • • Public hearing on draft plan 4---) Seek Council approval of plan iiii Implement approved Capital Projects a Valley Corridor—Environmental assessment COMPLETED Broadway Ave Safety Project—Park to Pines— COPMLETED (design&construction) Indiana/Sullivan PCCP Intersection—(design&con- COMPLETED struction) Sprague Ave ITS—(design&construction) COMPLETED 2011 Step Projects: COMPLETED Green Haven—Phase I&II Sprague Ave.Reconstruction#2—Evergreen to COMPLETED Sullivan Sullivan Road Bridge temporary repair COMPLETED Sidewalk&transit stop COMPLETED Evergreen Road Rehab— 16th-32nd COMPLETED Wellesley/Adams Sidewalk Project t Sullivan Bridge Over UP Tracks Resurfacing • (Southbound) 2013 Street Preservation Projects--(design&con- struction) Argonne Rd Corridor Upgrade—(ROW&construc- tion) I Pines(SR27)&grace Ave Intersection Safety(design) • Argonne Rd Bike/Pedestrian Safety—Empire to Knox . 0 Argonne Red Resurfacing—Sprague to Broadway 4 • Argonne Rd Corridor(Signal/Bike Upgrades)Safety Improvements—Indiana to Broadway Sprague Ave.Curb Ramp ADA(Construction) Citywide Safety Improvements(Bike/Ped) 4 Public Works -- 1 Q1 2013 Q2 2013 I Q3 2013 Q4 2013 Capital Improvement Cont. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Pines Rd Intelligent Transportation Systems(ITS) • (construction) Mission Avenue reconstruction—Flora to Barker e t (design/RW) Sullivan/Euclid PCC(design) Valley—Millwood Trail(planning&design) • Sullivan Road Bridge—(design) • Mansfield Ave.Connection—(design/RW/ • construction) Pines Mansfield(Construction) Sidewalk Infil]Project—(design&construction) 4 • 24th Ave. Sidewalk—Adams to Sullivan (construction) Sullivan Rd.Bridge drain retrofit(design&construe- 4 • t ion) Sprague Ave Resurfacing—Havana to Fancher(EB 4 only) Sprague Ave Resurfacing—Fancher to Thierman 4 Sprague Ave Resurfacing—Herald to University ` 0 Broadway/ArgonnelMullan PCC(Design) 4 Sprague/Sullivan ITS Phase II (construction) Public Works — Street Fund ' Q1 2013 Q2 2013 Q3 2013 i Q4 2013 Operations & Maintenance i Jan Feb Mar Apr May Jim Jul Aug Sep Oct Nov Dec 1 LED Traffic Signal Upgrades COMPLETED RipResearch and install LED COMPLETED Ell Update the County's street sign database and develop • a plan for compliance with new standards iiiUpdate the 2012 Street Master Plan • • lapRenew or bid new contracts with private contractors for street maintenance Develop and implement a Bridge Maintenance Program Bid and construct bridge maintenance projects on City , _ 0 Bridges and overpasses _ Q1 2013 1 I'r� Q2 2013 Q3 2013 Q4 2013 Public Works — Traffic jie Jan Feb Mar Apr May Jun r Jul Aug Sep Oct Nov Dec Optimize traffic signals on selected corridors and implement timing plans 4 • " Sullivan Rd Corridor Traffic Study—I90 to Wellesley • • um Chair TTC—attend monthly meetings&SRTC Board 4 • ®Review and assist with traffic on all capital projects 4 • ©University/1-90 overpass Study • • • 6 Work with various schools to install flashing beacons at crosswalks Parks & Recreation — Administration & Maintenance Division Update Park&Recreation Master Plan Q1 2013 Q2 2013 Q3 2013 Q4 2013 Jan Feb Mar E Apr May Jun Jul Aug Sep Oct Nov Dec 1 Conduct telephone survey 1 —1 2 Series of public input sessions&data gathering 4 • 3 Complete Master Plan update 4-0 Renovate turf&irrigation al south Q1 2013 Q2 2013 Q3 2013 Q4 2013 Miramean Point Park COMPLETED Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Construct new playground equipment at i Q1 2013 Q2 2013 Q3 2013 Q4 2013 Terrace View Park COMPLETED Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Complete Joint Site Development Plan ! Q1 2013 Q2 2013 Q3 2013 Q4 2013 For Park/Library She Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Public input process 4— • 2 Develop various alternatives t—♦ 3 Finalize alternatives to one preferred plan 4 Complete plan �+ Begin development of a dog park Q1 2013 Q2 2013 Q3 2013 Q4 2013 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Continue to explore potential dog park sites 2 Develop relationship with citizens group after Master • di Plan update 3 Develop funding and maintenance plans • Develop and finalize Centennial Trail Q1 2013 Q2 2013 1 Q3 2013 Q4 2013 maintenance agreement Jan Feb Mar Apr May Jun Jul Aug Sep ,Oct Nov Dec { 1 Create new draft agreement and work with other juris- • - • diction to approve Parks & Recreation — Recreation/ Aquatics Division Maintain healthy partnerships with Liberty{Lake, Q1 2013 Q2 2013 Q3 2013 Q4 2013 Spokane County and the City of Spokane Jan Feb Mar Apr May Jul Jul Aug Sep Oct Nov Dec 1 As noted above 4 Build partnerships in the Community through the Q1 2013 Q2 2013 Q3 2013 Q4 2013 Healthy Comnnrnitics Network Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Program and facilitate Spring break youth theater camp 4 9 2 Share educational information p Solicit sponsorships for the moaner outdoor movies Q1 2013 Q2 2013 Q3 2013 Q4 2013 Jan Feb Mar Apr May Jute Jul Aug Sep Oct Nov Dec 1 Develop sponsorship program 2 Solicit movie sponsors ` • Repaint Terrace New Swlnnnhrg Pool Q1 2013 Q2 2013 Q3 2013 Q4 2013 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Research painting options 2 Solicit painting bids and initiate contract 4-0 3 Complete project Maintain fall summer swimming program Q1 2013 i Q2 2013 Q3 2013 Q4 2013 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Work with 2012 Budget to ensure swimming program • • remains intact Parks & Recreation — Senior Center Division Offer annual resource and referral fair to provide Q1 2013 Q2 2013 Q3 2013 Q4 2013 information to the senior population Jan Feb Mar Apr May Jun Jul Aug Sep 'E Oct Nov Dec 1 Develop materials for Fair 2 Conduct resource and referral Fair �► Continue to provide annual training options for Q1 20 13 Q2 2013 Q3 20I3 Q4 2013 front desk volunteers Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Develop front desk resource manual 2 Provide monthly volunteer training opportunities ► o Continue to offer day bus trips in conjunction with Q1 2013 Q2 2013 Q3 2013 Q4 2013 area senior centers Jan Feb Mar j Apr May Jun Jul Aug Sep Oct Nov Dec 1 Explore regional day bus trip options �► 2 Work with area Senior Centers on trips 4 • Advertise and offer activities and trips through other Q1 2013 Q2 2013 Q3 2013 Q4 2013 senior centers 1111K 1111.11111 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Continue to promote activities through various Senior Centers in Spokane are via newsletters,direct mail, • • etc. Continue to work with the Board of Directors Q1 2013 Q2 2013 Q3 2013 Q4 2013 regarding their training and educational Opportunities Jan Feb Mar Apr May Jun Jul Aug Sep !,Oct Nov Dec COMPLETED CenterPlace Division Q1 2013 Q2 2013 Q3 2013 Q4 2013 Create an updated marketing plan for the next five years Jan Feb Mar 'Apr May Jun Jul Aug Sep Oct Nov Dec 1 Advertise for consultants 2 Consultant research/development of draft update 3 Complete marketing plan&update �e Develop a list of meeting planners to promote Q1 2013 Q2 2013 Q3 2013 Q4 2013 CenterPlace through target marketing COMPLETED Jan Feb Mar Apr May Jun i Jul Aug Sep Oct Nov Dec Q1 2013 Q2 2013 Q3 2013 Q4 2013 Continue to increase regional& business events Jan Feb Mar .Apr May Jun Jul Aug Sep Oct Nov Dec 1 Maintain a presence at trade&tourism shows — 2 Implement concepts from updated marketing plan 3 Continue to partner with local tourism outlets for in- creased exposure - Q 1 2013 ' Q2 2013 Q3 2013 Q4 2013 Develop new lower cost lunch/dinner menus with Red Rock !Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 Research&develop new menus J - _ 2 Promote new menus to customers 4 Continue to implement changes to forms&bro- ' Q1 2013 Q2 20I3 Q3 2013 Q4 2013 j chores that would decrease language barriers& en- courage diversity i Jan Feb Mar l Apr May Jun 1 Jul Aug Sep Oct Nov Dec 1 Create brochures&forms �1- - Public Safety/ Police Build Upon Our'Thrill-jurisdictional Q 1 2013 Q2 2013 Q3 2013 Q4 2013 Working Partnerships Jan Feb Mar Apr May Jun {Jul Aug Sep Oct Nov Dec 1 Continue to enhance departmental,regional and com- munity public safety efforts in cooperation with citi- zens and businesses,with assistance of Crime Check 4 • 2 Increase interest in community involvement in pro- grams such as SCOPE,Neighborhood Watch,Crime ♦ • Prevention,Reserves,Explorers,etc. 3 Continue involvement in Inland Northwest Law En- forcement Leadership Group, sharing intelligence with • state, federal and other public safety agencies. • Q1 2013 Q2 2013 Q3 2013 Q4 2013 Continue to TT'ork Toward Disaster Preparedness Jan Feb Mar Apr May Jun Jul Aug Sep ,Oct Nov Dec 1 Continue progression of the implementation of our communications interoperability plan including train- • ing and equipment installation. 2 Continue involvement in public safety table top exercises with other agencies, including Spokane Val- 4 • ley departments. 3 Complete multi-agency community full-scale exercise • of active shooter training at Spokane Valley Mall. Q1 20I3 Q2 2013 Q3 2013 Q4 2013 Staff Goals Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec li 1 Identify and implement specific training needs for Spokane Valley Police Department 4 ► 2 Patrol lieutenants now assigned by precinct to provide more effective leadership and supervision,while more closely addressing specific needs of the precinct. 3 Continue to develop the false alarm program with Public Safety Corporation/Cry Wolf in an effort to further reduce false alarms within the City of Spokane Valley. 4 Continue to implement crime prevention efforts to keep Spokane Valley a"safe city"to live and work. The Spokane County Sheriffs Office will be a positive influence in Spokane Valley by continuing to improve, promote,preserve and deliver quality services that result in a feeling of safety and security. The Spokane County Sheriff's Office will accomplish this mission by working in partnership with the Spo- kane Valley community to enhance our laiv enforce- ment effectiveness. Public Safety/ Police Staff Goals, conlh:iied Q1 2013 j Q2 2013 Q3 2013 Q4 2013 j Jan Feb Mar Apr May Jun Jul Aug S.ep Oct Nov Dec. , VIContinue to participate on the Problem-Solving Task Force addressing a wide variety of issues the depart- 4 • ment faces. NIMaintain the principles of Intelligence Led Policing through the use of Spokane Crime Analysis Team to . _ 4 identify crime trends and high collision areas to better utilize resources. 44 Enhance the public's perception of law enforcement • ► through community education on recognized police best practices regarding accredited police services. IIBe more proactive in tracking stolen property either with crime prevention techniques or databases. 4 4 S4okiiiI Valley 2013-14 Legislativegenda The following is the City of Spokane Valley's 2013-2014 legislative agenda, adopted by Council December 18, 2012. Transportation Funding Request to Replace Sullivan Road Bridge The City of Spokane Valley respectfully requests $4 million to replace the southbound portion of Sullivan Road Bridge. Sullivan Road Bridge is key to the economic vitality of the City and greater Spokane Valley region. It connects a primary industrial area with the City's major retail and commercial areas. In 2010, an inspection found that the 1951 bridge was structurally deficient. To address the immediate safety concerns, the City imposed weight restrictions. These limitations cost businesses in the nearby industrial areas a significant amount of money. The City acted quickly to make short-term repairs and the weight restrictions have since been lifted; however, the bridge remains structurally deficient and is continually deteriorating. Unless Sullivan Road Bridge is replaced, there is a risk that the City would need to re-impose weight restrictions or close the bridge. Either event would cause a significant financial burden to industrial industry. The total cost of replacing the bridge is $19.75 million. The City has contributed $2.3 million, and received an additional $13.5 million from the BRAC(Bridge Replacement Advisory Committee),FMSIB (Freight Mobility Strategic Investment Board) and the TIB (Transportation Improvement Board). In light of the significant economic impact of the bridge and the need to take immediate action,the City requests that the state contribute $4 million to replace Sullivan Road Bridge. Protect the Local-State Shared Revenues The City of Spokane Valley encourages the state to preserve local state-shared revenues, and restore funding to those accounts cut during the last legislative session. These funds include the Liquor Excise Tax Account, Liquor Revolving Account, Streamlined Sales Tax Mitigation, Municipal Criminal Justice Assistance Account, and City-County Assistance Account. In 2012, the Legislature eliminated local Liquor Excise Tax finding, and reduced the future City liquor profit revenues. The City supports restoring this funding and maintaining funding to the other state-share revenue accounts. Additional Lien Authority to Recoup Code Enforcement Costs The City of Spokane Valley seeks legislation to provide cities with additional tools to recoup costs for enforcing code compliance when a court order is issued and a city performs the abatement itself or through a contractor. The legislation provides cities with the same tool that counties currently have to impose a lien on the property to recover the cost of nuisance abatement. Increase Threshold for Substantial Development Permit under the Shoreline Management Act The City of Spokane Valley recognizes the importance of its local dock industry. The Shoreline Management Act requires a permit to construct a dock that is a substantial development. Under current Iaw, a substantial development includes any dock with a total cost or fair market value exceeding $2,500 in salt water, or $10,000 in fresh water, The City supports legislation that increases the threshold from $10,000 to$20,000. The City supports the Association of Washington Cities'legislative agenda items that serve the best interests of Spokane Valley. 14SV-FS24UserslmcalhounlCity DepertmenfsiFinancelRCA 2013 02 26 Funding Opportunities for OS Agency and Lodging Tex.docx CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 26, 2013 Department Director Approval: VI Check all that apply: ❑consent ❑ old business ❑ new business ❑ public hearing ❑ information®admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Funding Methodology for Outside Agencies and Lodging Tax GOVERNING LEGISLATION: o Outside Agencies-- No formal legislation exists. o Lodging Tax— Imposition of tax, set-up of lodging tax advisory committee and determination of qualified expenditures is governed by RCW 67.28, and SVMC 3.20. PREVIOUS COUNCIL ACTION TAKEN: Each year the annual budget development process includes the City Council determined allocation of Lodging Tax proceeds and General Fund money for Outside Agencies. BACKGROUND: Since its Inception, the City has made annual distributions of General Fund monies to Outside Agencies for both social service and economic development purposes, and Lodging Tax monies for the purpose of attracting visitors and tourists to our community. In that time however, no formal and repeatable methodology has been implemented to guide the City Council as to how It should proceed in these matters. The purpose of this discussion is to begin the process to develop policies to assist the Council in its annual deliberations. FUNDING METHODOLOGY OPTIONS: Outside Agency Funding Listed below is the methodology that was used during the 2013 award process. Steps 1 through 3 have evolved over the years, and steps 4 through 6 were recommended by Mayor Towey during September 25, 2012 Council deliberations on this topic: 1. Agencies interested in receiving City funds for either social service or economic development purposes will submit written application materials and make a verbal presentation to the City Council. 2. Council members will deliver to the Finance Director their recommendations for how much funding should be provided to each agency. The total of the award amounts recommended by each Councilor should equal the amount of money included in the budget. 3. The Finance Director will prepare a summary of Councilor recommendations that includes both the number of Council votes received by each agency and the average of the seven award recommendations. 4. Agencies that receive four or more Council votes will be awarded the average of the Council recommendations. 5. Agencies that receive fewer than four votes will not be considered for funding in that funding cycle. 6. Any Council awards recommended to agencies that receive three or fewer Council votes will be added together and distributed evenly among those agencies that received seven Council votes. The distribution will be a simple arithmetic average of the total amount remaining to be awarded divided by the number of agencies receiving seven votes. 1 14SV-FS21UsersUncalhounlCity OepartrnentslFinancoiRCA 2013 02 26 Funding Opportunities for OS Agency and Lodging Tax.docx Lodging Tax Funding There are a number of issues to consider when making awards of lodging tax including: o Whether the City should focus solely on increasing hotel occupancy (heads in beds) or whether the money should also be used to encourage other forms of economic development including dining and shopping opportunities. o Determining how much money should be awarded to those agencies that provide more of a regional marketing effort versus those agencies that provide a local benefit. o How much should be retained for City directed marketing efforts. o The extent to which the Council is willing to provide directions to the Lodging Tax Advisory Committee. Another issue to consider is whether agencies that have received funding — or might hope to receive funding in the future, should have an opportunity to make mid-year presentations to the City Council. If this is allowed, may Council hear from just one agency or should all agencies be given the opportunity to provide a mid-year update? RECOMMENDED ACTION OR MOTION: This is a discussion topic and no Council action is being sought at this time. BUDGET/FINANCIAL IMPACTS: The General Fund appropriation for Outside Agencies In the 2013 Budget is $150,000, and the Lodging Tax appropriation ranges from approximately $450,000 to $500,000 per year. STAFF CONTACT: Mark Calhoun ATTACHMENTS: o 2013 Outside Agency awards. o Lodging Tax awards-- 2008 through 2013. o Hotel/Motel Tax revenue history—2003 through 2012. o TPA information for the years 2009 through 2011. o Revenues by City and Zone. o Spokane County distributions of TPA funds and hotel/motel tax, o Summary of TPA fees and hotel/motel taxes collected by agency. 2 \\SV-FS2\Users\mcallioun\6udgets\2013\Outside Agencies\Council Recommended Awards for 2013 based upon 2012 09 25 meeting CITY OF SPOKANE VALLEY,WA 2013 Budget Summary of Outside Agency Allocations Recommended by City Council Councilor Recommendations A of Votes Average Requested Economic Development Agencies 1 Greater Spokane Incorporated 31,000 30,000 30,000 41,500 20.000 41,500 41,500 7 33,643 41,500 2 Greater Spokane Valley Chamber of 8,000 10,000 0 9,000 8,000 7,000 24,600 6 9,514 24,600 3 International Trade Alliance 4,000 10,000 12,000 10,000 10,000 7,400 5,000 7 8,343 30,000 4 Spokane Area Workforce Developm 0 0 0 0 0 0 9,000 1 a 1,286 21,800 5 Spokane Neighborhood Action Partn 0 0 0 0 19.000 0 0 1 a 2,714 20,000 6 Spokane River Forum 0 5,000 0 0 0 2.500 2,500 3 a 1,429 5,000 7 Spokane Valley Arts Council 8,000 4,000 2,000 2,500 5,000 10,000 6,000 7 5,357 20.000 8 Spokane Valley HUB Sports Center 0 5,000 5,000 5,000 5,000 4,000 0 5 3,429 5,000 9 Sustainable Works 0 0 0 0 0 0 0 0 a 0 12,200 10 Valleyfest 30,000 20,000 19,000 25,000 10,000 10,000 15,000 7 18,429 40.000 Total economic development agen 81,000 84,000 68.000 93,000 77,000 82.400 103,600 9/25/2012 Council Approved on 9/25/2012 34,582 9.514 9.282 0 0 0 6296 3,429 0 19,368 84,144 220.100 82,471 Social Service Agencies 1 Children's Home Society of Washing 0 600 0 0 5,000 2.500 0 3 a 1,157 10,400 2 Coalition of the Responsible Disable 0 500 2,000 400 2,000 400 0 5 757 2,000 3 Free Cakes for Kids Spokane 0 400 0 100 0 200 900 4 229 972 4 Fulcrum Institute Dispute Resolution 0 0 0 0 0 0 0 0 a 0 13,200 5 Greater Spokane Substance Abuse, 0 2,000 2,500 2,000 2500 0 2,500 5 1,643 2,500 6 Project Access 20,000 16,000 25,000 11,000 20,000 20,000 10,000 7 17,429 25,000 18,368 b 7 Spokane Neighborhood Action Partr 0 0 0 0 5.000 0 5,000 2 a 1,429 10,000 8 Spokane Valley Heritage Museum 1,500 2,000 1,000 2,000 0 1,500 2.000 6 1,429 2,040 9 Spokane Valley HUB Sports Center 2,500 2,500 2.500 0 2,500 2,000 2,000 6 2,000 2,500 10 Spokane Valley Partners 32,000 30,000 35,000 31,000 20,000 30,000 20,000 7 28,286 40,000 29,225 b 11 Valley Meals on Wheels 10,000 9,000 10.000 10,000 10,000 9,000 1,000 7 8,429 10,000 9,368 b 12 YWCA 3,000 3,000 4,000 4,000 6,000 2,000 3.000 7 3,571 5,866 4,510 b 0 757 229 0 1.643 b b b b 0 '1.429 2,000 Total social service agencies 69.000 66.000 82.000 60.500 73,000 67,600 46.400 66,359 124,478 67,529 Total 150,000 150,000 150.000 153.500 150.000 150.000 150,000 150,503 344,578 150,000 Remaining Sum of agencies receiving fewer than 4 votes 8,015 a Less average of awards exceeding$150,000 (503) Balance remaining to be allocated 7,512 Allocate balance remain among 7 vote agencies 8 Amount allocated to each agency 939 b 3: CITY OF SPOKANE VALLEY,WA 2007-2013 Lodging Tax Awards Centerplace City directed marketing efforts HUB Sports Center Spokane County Fair&Expo Center Spokane Regional C&V Bureau Spokane Regional Sports Commission Spokane Valley Heritage Museum Spokane Winery Valleyfest 2010 Figure Skating Championships Subtotal WV-FS2\Users\mcalhoun\Budgets\2013\Lodging Tax\Award History 2008 Award 90,000 0 0 30,000 306,000 145,000 0 8,300 30,000 15,000 2009 Award 90.000 0 0 18,250 236,000 115,000 3,250 0 27,500 15,000 2010 Award 37,500 0 0 0 195,000 120,000 5,000 0 30,000 0 2011 Award 0 0 40,000 0 250,000 165,000 5,000 0 36,000 0 2012 Award ` Award-Rd 2 I 12/13/2012 2013 Award 30,000 0 30,000 0 0 55,000 42,600 0 21,100 0 25,900 27,800 0 251,720 184,800 185,000 0 150,200 3,900 1,100 6,400 0 0 0 0 30,000 35,200 0 0 0 n/a n/a n/a n/a 261,500 308,720 n/a Annual Totals 624.300 505,000 387,500 496,000 570,220 510,500 11SV-FS21Userslmcalhoun\Tax Revenue\Lodging Tax120121105 hotel motel tax through 2012 12 CITY OF SPOKANE VALLEY,WA HoteUMotel Tax Receipts through- December° Actual for the years 2003 through 2012 I 2003 I 2004 I 2005 I 2006 2007 L 2008 I 2009 I 2010 I 2011 January 0.00 16,993.58 20,691.03 20,653.49 25,137.92 February 0.00 18,161.04 19,976.81 20,946.09 25,310.66 March 0.00 16,182.01 22,828.15 24,308.48 29,190.35 April 0.00 26,897.82 29,748.41 34,371.82 37,950.53 May 11,527.32 16,440.37 29,017.66 32,522.06 31,371.01 June 32,512.11 53,284.01 35,330.35 34,256.71 36,267.07 July 38,580.48 42,120.266 43,841.82 49,744.62 56,281.99 August 54,974.74 43,649.84 46,652.10 45,916.16 51,120.70 September 30,718.23 39,390.66 46,746.13 50,126.53 57,260.34 October 36.960.11 33,004.62 34,966.85 38,674.17 43,969.74 November 23,044.56 32,176.61 26,089.36 36,417.11 36,340.64 December 23,825.30 23,142.70 31,740.18 29,147.15 31,377.41 Total Collections 257,142.85 363,443.52 387,828.90 417,084.39 461,578.36 Budget Estimate 419.000.00 380.000.00 436,827.00 350.000.00 400.000.00 Actual over(under)budg (161.857.15) (16,556.46) (48.998.10) 67,084.39 61,578.36 28,946.96 24,623.06 27,509.99 40,406.02 36,828.53 46,659.88 50,421,37 50,818.35 60,711.89 38,290.46 35,582.59 26,290.11 467,089.21 400.000.00 67,039.21 23,280.21 23,283.95 25,272.02 36,253.63 32,588.80 40,414.59 43,950.26 50,146.56 50,817.62 36,784.36 34,054.79 27,131.43 423,976.22 512.000.00 (88,021.7 22,706.96 23,416.94 24,232.35 39,463.49 34,683.32 39,935.36 47,385.18 54,922.99 59,418.96 41,272.35 34,329.78 26,776.84 448,544.52 380,000.00 68.544.52 22,212.21 22,792.14 24,611.28 38,230.49 33,790.69 41,403.41 49,311.97 57,451.68 58,908.16 39,028.08 37,339.36 32,523.19 457,602.66 480,000.00 (22,397.34) I 2012 2/14/2013 2012 to 2011 Difference $ 21,442.32 (770) (3.47%) 21,548.82 (1,243) (5.46%) 25,654.64 1,043 4.24% 52,130.37 13,900 36.36% 37,478.44 3,688 10.91% 43,970.70 2,567 6.20% 52,813.60 3,507 7.11% 57,229.23 (277) (0.39%) 64,298.70 5,391 9.15% 43,698.90 4,671 11.97% 39,301.22 1,962 5.25% 30,432.13 (2,091) (6.43%) 490,004.07 32,401 7.08% 430,000.00 60,004.07 Total actual collections as a%of total budget 61.37% 95.64% 88.78% 119.17% 115.39% 116.77% 32.81% 118.04% 95.33% n/a %change in annual total collected n/a 41.34% 6.71% 7.54% 10.67% 1.19% (9.23%) 5.79% 2.02% n/a Chart Reflecting History of Collections through the Month of December 600,000.00 500,000.00 400,000.00 300,000.00 200,000.00 100,000.00 0.00 2003 2004 2005 2006 2007 2008 2009 2020 2011 2012 December November October September .=August duly -June y May April z March February January Page 21 \\SV-PS21 Users\mcalhoun\F3udgets\2013\105 Rev and exh CITY OF SPOKANE VALLEY, WA I 8/20/2012 Analysis of Spokane County Tourism Promotion Area (TPA) Revenues Collected In Zones A, B, C and D** . For the years 2009 through 2011 I 2009 I 2010 I 2011 1 Total I City of Spokane Valley Zone A 0.00 0.00 0.00 0.00 Zone B 356,854.00 493,270.00 473,168.00 1,323,292.00 Zone C 0.00 0.00 0.00 0.00 Zone D 988.00 7,077.00 1,166.50 9,231.50 357,842.00 500,347.00 474,334.50 1,332,523.50 City of Spokane Zone A 1,005,174.00 1,095,426.00 1,114,700.00 3,215,300.00 Zone B 261,561.50 335,732.00 362,142.00 959,435.50 Zone C 0.00 0.00 0.00 0.00 Zone D 4,355.50 6,308.00 2,750.50 13,414.00 1,271,091.00 1,437,466.00 1,479,592.50 4,188,149.50 Spokane County Zone A 0.00 0.00 0.00 0.00 Zone B 0.00 0.00 0.00 0.00 Zone C 348,382.00 364,246.00 361,754.00 1,074,382.00 Zone D 1,652.00 1,116.50 0.00 2,768.50 350,034.00 365,362.50 361,754.00 1,077,150.50 Totals Zone A 1,005,174.00 1,095,426.00 1,114,700.00 3,215,300.00 Zone B 618,415.50 829,002.00 835,310.00 2,282,727.50 Zone C 348,382.00 364,246.00 361,754.00 1,074,382.00 Zone D 6,995.50 14,501.50 3,917.00 25,414.00 1,978,967.00 2,303,175.50 2,315,681.00 6,597,823.50 Zone A Hotels located in downtown Spokane with lodging revenues > $500,000. Zone B Hotels located in the cities of Spokane Valley and Spokane that are not located in downtown Spokane with lodging revenues > $500,000. Zone C Hotels located in unincorporated Spokane County that are not Zone A or B, and have lodging revenues > $500,000. Zone D Hotels located anywhere in the Spokane County TPA with revenues < $500,000 *"Per the Washington State Department of Revenue TPA rev \\SV-FS2\Users\mcalhoun\Qudgets\2013\105 Rev and exp SPOKANE COUNTY DISTRIBUTIONS** 1 9/11/2012 I Distributions for the years 2009 through 2011 Spokane County Tourism Promotion Area (TPA) Distributions 2009 I 2010 I 2011 I Total CVB -Visit Spokane 1,300,000 1,664,187 1,657,500 4,621,607 Spokane Regional Sports Commission 325,000 467,257 460,001 1,252,258 United States Figure Skating 125,000 72,500 0 197,500 1,750,000 2,203,944 2,117,501 6,071,445 S_pokane County Distributions of Hotel I Motel Tax 2009 I 2010 I 2011 I Total CVB -Visit Spokane 275,000 275,000 275,000 825,000 Spokane Regional Sports Commission 75,000 75,000 66,000 216,000 350,000 350,000 341,000 1,041,000_ *kPer the Spokane County Budget Office Spok Cnty clist \\SV-FS2\Users\rncalhoun\Budgets12013\105 Rev and exp CITY OF SPOKANE VALLEY, WA 8/23/2012 Summary of TPA Fee and Hotel/Motel Tax Collected For the years 2009 through 2011 2009 2010 2011 Total City of Spokane Valley TPA 357,842 500,347 474,335 1,332,524 1 Hotel /Motel Tax 423,978 448,544 457,603 1,330,125 2 781,820 948,891 931,938 2,662,649 City of Spokane TPA 1,271,091 1,437,466 1,479,593 4,188,150 / Hotel /Motel Tax 1,361,444 1,415,863 1,371,827 4,149,134 3 2,632,535 2,853,329 2,851,420 8,337,284 Spokane County, TPA 350,034 365,363 361,754 1,077,151 1 Hotel/Motel Tax 381,730 395,489 397,030 1,174,249 4 731,764 760,852 758,784 2,251,400 1-From Department of Revenue 2-From City of Spokane Valley 3-From City of Spokane CAFR-Fund#1500 4-From Spokane County CAFR-Fund#1126 CoSV TPA and 2% Sprague Business Route BUSINESS `,\E February 26th, 2013 LOOP 4 I 11\ Eric Guth, P.E. Accomplished to date 1) Worked with WSDOT on sign design. 2) Council passed a resolution for the business route. 3) Sent request to WSDOT Eastern Region. 4) Request was forwarded to WSDOT Headquarters. 5) AASHTO1 solicited applications for route number changes. ,American Association of State Highway and Transportation Officials 1 Freeway Sign Designs EXIT 293 EXIT 285 wm-, Appleway Blvd Sprague Ave 96 Barker Rd EXIT Y `* ONL �� 1/2 MILE ! EXIT 285 EXIT 293 Appleway Blvd 90 X Sprague Ave i, Barker Rd1 ExI � ONLT Y # , Follow-Thru Signs Install periodically on Sprague, Appleway, and Barker. BUSINESS r BUSINESS _ LOOP. - LOOP LOOP " 0 ._ _ W •, _k--4 4 2 Other Signs Install at Argonne, Install on Sprague SR-27, Evergreen off-ramp approaching and Sullivan. Thierman. INTERSTATE pp Iewa Y . 90 . 1-I Ivd {90 Sprague Avenue Schedule March 1st WSDOT submits route number request to AASHTO. March-April Prepare interlocal agreement with WSDOT, finalize designs May 3rd AASHTO subcommittee meets and makes a decision on our request. July-August Installation 3 Regional Wayfinding Study 1) Funding approved by SRTC Board. 2) County to obligate funds soon. GOVERNMENT_ Downtown Spokane Partnership Suu.n likely to lead the effort. 0mMelt SOUTH 111E4. 'P4Nk tkraq Community ♦ F C E Y E R H E Center amroarin,.,� ANLr WT T Civic Center „t. *O Overlook Go'11211 Stole Capitol a ktmdAu6tMvm Cayuga lake IS Historic Depot VIIIIOr Conte' Park Stewed Park L 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 26, 2013 Department Director Approval: El Check all that apply: ❑ consent [' old business ❑ new business ❑ public hearing [' information ❑ admin. report [' pending legislation ❑ executive session AGENDA ITEM TITLE: Manufactured Home Park Zoning GOVERNING LEGISLATION: RCW 36.70A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: City Council has received public testimony from Spokane Valley citizens who reside in manufactured home parks, and representatives from the Association of Manufactured Home Owners (AMHO) requesting that the City adopt zoning regulations that would provide some degree of protection should the land owner decide to sell the property underlying the manufactured homes. Council decided to discuss the issue at the 2013 winter workshop. Other cities have passed manufactured home park zoning regulations, including the City of Tumwater in 2008. Tumwater's ordinance was appealed by Laurel Park Community, owners of a manufactured park who argued that the zoning regulations amounted to a "taking" of their property. The Ninth Circuit Court of Appeals ruled that Tumwater's Ordinances "had nearly no effect" on property values, thus ruling in favor of the City. Following is a summary of Tumwater's manufactured home park zoning regulations. Intent Tumwater created a distinct Manufactured Home Park (MHP) zone district, which intends to promote higher density residential development that is single-family in character, to provide sufficient land for manufactured homes in manufactured home parks, and offer a choice in tenancy. All manufactured home parks were rezoned to the new MHP zone district. Permitted Uses The uses permitted in the MHP zone are somewhat restrictive and include the following: manufactured home parks; manufactured homes on single lots; single-family homes on single lots; parks, trails, open space, other recreation facilities; Support Facilities (streets, stormwater, water, etc); and daycare facilities. Accessory Uses The accessory uses identified in the Tumwater provisions are normal appurtenances for manufactured home parks and manufactured homes, and include: storage sheds; carports and garages; home occupations, non-commercial recreational structures (pools, play courts, etc); and clubhouses/community centers. Conditional Uses There are a number of conditional uses allowed in the MHP zone ranging from the typical churches and schools to neighborhood commercial centers. Interestingly, it appears that a neighborhood commercial center could be developed on the site of a manufactured home park. Allowing a number of conditional uses provides additional opportunities for manufactured home park owners to redevelop their property consistent with the intent of a manufactured home park zone. Density Regulations This section provides the development standards for the MHP zone. It outlines the minimum and maximum densities allowed, how the density is calculated, the maximum structure height, minimum setbacks, and other design provisions for allowed development types such as open space and park development. Use Exception This section of Tumwater's code is the "safety value" mentioned in the court case cited above. The use exception allows an owner of a manufactured home park, in the MHP zone, to request that the city council revert the property to its previous zoning designation without further action, meaning a rezone process would not be required. In order to be granted the use exception, the property owner must demonstrate either: • "No reasonable" use of the property exists under the MHP zoning, or • The uses authorized by the MHP zoning are not "economically viable" In addition to the standard application, the property owner must also submit a relocation plan identifying pertinent laws, an explanation of tenants' rights according to state law, a list of assistance sources, available vacant spaces within the manufactured home park, a list of nearby manufactured home parks with available space, and a list of companies that move manufactured homes. The Use Exception provision appears to be an important component to the constitutionality of the manufactured home park zone, as it allows an "out" to park owners if their properties do not make money as manufactured home parks or the use is no longer tenable. Zone Change In order for a property owner to change to zoning classification, it would require a Comprehensive Plan amendment. OPTIONS: Council discretion. RECOMMENDED ACTION OR MOTION: Council discretion. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: John Hohman, P.E., Director ATTACHMENTS: Tumwater Municipal Code Chapter 18.49 Tumwater Municipal Code Chapter 18.49 MHP MANUFACTURED HOME PARK ZONE DISTRICT Sections: 18.49.010 intent. 18.49.020 Permitted uses. 18.49.030 Accessory uses. 18.49.040 Conditional uses. 18.49.050 Density regulations. 18.49.070 Use exception. 18.49.010 Intent. The manufactured home park (MHP) zone district is established to promote residential development that is high density, single-family in character and developed to offer a choice in land tenancy. The MHP zone is intended to provide sufficient land for manufactured homes in manufactured home parks. (Ord. 02008-009, Added, 02/17/2009) 18.49.020 Permitted uses. Permitted uses within the MHP zone district are as follows: A. Manufactured home parks in accordance with the provisions of TMC Chapter 18.48; B. Designated manufactured homes on existing single lots of record, in accordance with the provisions of TMC Chapter 18 48; C. Mobile home parks which were legally established prior to Juiy 1, 2008; D. One single-family detached dwelling per existing single lot of record; E. Parks, trails, open space areas, and other related recreation facilities; F. Support facilities; G. Family child care home; child mini-day care center, subject to review by the community development director, the building official, and the fire chief. (Ord. 02011-002, Amended, 03/01/2011; Ord. 02008-009, Added, 0211712009) 18.49.030 Accessory uses. Accessory uses within the MHP zone district are as follows: A. Storage sheds, tool sheds, greenhouses; B. Private parking garages or carports; C. Home occupations, as approved by the director of community development; D. Noncommercial recreational structures which could include but are not limited to swimming pools and recreational ball courts; E. Clubhouses and community centers associated with manufactured home parks. (Ord. 02011-002, Amended, 03/01/2011; Ord. 02008-009, Added, 02/17/2009) 18.49.040 Conditional uses. Conditional uses within the MHP zone district are as follows: A. Churches; B. Freestanding wireless communication facilities; C. Cemeteries; D. Child day care center; E. Public and/or private schools; F. Neighborhood community center; G. Neighborhood-oriented commercial center; H. The following essential public facilities: 1. Emergency communications towers and antennas; I. Group foster homes; J. Agriculture; K. Bed and breakfasts. (Ord. 02008-009, Added, 02/17/2009) 18.49.050 Density regulations. Density regulations in the MHP zone district are as follows: A. Site Area. All residential developments (except for the use listed in TMC 18.49.020(D)) must meet the following density requirements: 1. Minimum: six dwelling units per acre; 2. Maximum: nine dwelling units per acre, except that any density greater than eight dwelling units per acre shall be obtained only by purchase of transfer of development rights in accordance with TMC Chapter 18.57_. B. Density Calculation. The calculation of the density requirements in subsection A of this section is based on the portion of the site devoted to residential and associated uses (e.g., dwelling units; private community clubs, open space; stormwater detention, treatment and infiltration). The following land is excluded from density calculations: 1. Land that is required to be dedicated for public use as open space, right-of-way, or land on which development is prohibited by TMC Title 16, Environment, and land that is to be used for private roads. Provided, that portion of open space/park areas that consists of stormwater facilities and that is designed for active and/or passive recreational purposes in accordance with the drainage design and erosion control manual for Tumwater shall not be excluded from density calculations. 2. Land that is intended for future phases of development. 3. Land that consists of lots devoted to uses other than residential and associated uses, including but not limited to support facilities (except for stormwater detention, treatment and infiltration facilities). C. Land coverage, maximum for all buildings: seventy percent of total area of the parcel. D. Structure height: forty feet, maximum; provided, that no structure shall penetrate imaginary airspace surfaces as defined by 14 C.F.R. Part 77. A map that provides detailed information on ground and imaginary airspace surface elevations is available for inspection in the community development department. E. Yards.* 1. Front: ten feet minimum from frontage property line. a. Driveways in front yards on property lines abutting a public right-of-way must be a minimum of eighteen feet in length as measured along the shortest edge of the driveway starting from the front property line. 2. Side: five feet from property line, minimum. 3. Rear: five feet from property line, minimum. Where structures are constructed over one story, the setback from the adjacent property line or lines shall be increased by ten feet for every story above the ground level story of the proposed new building, and shall be completely screened from view in accordance with TMC Chapter 18.47. F. Open Space/Park Area. To the extent necessary to reasonably mitigate direct impacts, a minimum of ten percent of the gross site area shall be set aside as open space/park area meeting the following minimum standards: 1. For the purpose of calculation of the open space/park requirement, the open space/park area shall be separate and distinct from required yards, setbacks and landscaped areas, but may include areas of native vegetation that are allowed to fulfill the landscaping requirements of TMC Chapter 18.47. Open space/park areas may also include wetlands and their buffers, other critical areas, and stormwater facilities that are designed for active and/or passive recreation opportunities in accordance with the drainage design and erosion control manual for Tumwater. 2. All open space/park areas must include any two or more facilities for active and/or passive recreation from the lists below. At least one of the required recreation facilities must be from the list of active recreation facilities (this area may include stormwater facilities that are designed for active and/or passive recreation opportunities in accordance with the drainage design and erosion control manual for Tumwater). a. Active Recreation Facilities. i. Children's play equipment, such as slides, swings, and play structures. ii. A paved hard court for activities such as basketball, tennis, pickleball, etc. iii. A flat, open lawn area that may serve as a ball field for active play. iv. Other active recreation facility if approved by the community development director upon consultation with the Tumwater parks and recreation director. b. Passive Recreation Facilities. i. Facilities for walking, such as trails, benches, etc. ii. Picnicking facilities, such as picnic tables, shelters, etc. iii. Public plazas. iv. Year-round water features such as a fountain, pond, stream, etc. These water features may be incorporated as part of a stormwater facility designed in accordance with the drainage design and erosion control manual for Tumwater. v. Other passive recreation facility if approved by the community development director upon consultation with the Tumwater parks and recreation director. 3. The open space/park area shall have convenient access for residences of the development and shall be consolidated to provide maximum access, visibility, usability, minimization of impacts to residential uses, and ease of maintenance. The requirement that the open space/park area be consolidated may be waived by the director of community development upon a finding that the residents of the development would receive a greater benefit if the required open space/park area were provided in another configuration due to the unique topographic conditions or fish and wildlife habitat values of the site. 4. The open space/park area shall be designed and placed in consideration of existing and potential open space/park areas on adjacent parcels to consolidate or provide future opportunities for consolidation of neighborhood open space areas. 5. Except where removal is required to meet active recreation requirements in this chapter, existing trees and significant vegetation shall be retained in open space/park areas unless an alternate landscaping plan for such areas is required or approved by the community development director. 6. Cash, or like value of land area and improvements located within the appropriate neighborhood parks planning area, may be donated to the city to fulfill the requirements of this section. The amount of cash required will be determined using a formula based on the cost of meeting the adopted level of service for neighborhood parks in the Tumwater parks and recreation plan. 7. Open space/park areas shall be held in single ownership where such ownership assumes full responsibility for maintenance and operation, or held in common ownership by all of the owners in the development area through a homeowners' association or similar organization. The city as a condition of approval may choose to accept dedication, or the maintenance and operation responsibilities for the area, when the area to be dedicated is one or more of the following: a. Greater than five acres. b. Adjacent to an established or future city park or school grounds. c. Includes access to a body of water, wetland, important fish/wildlife habitat, or other environmentally sensitive area, d. If the city determines it is in the public interest to accept public dedication. *See TMC 1804.670. (Ord. 02011-002, Amended, 03/01/2011; Ord. 02008-009, Added, 02/17/2009) 18.49.070 Use exception. A. A mobile/manufactured home park owner may request a use exception or modification from the application of the MHP zoning to their property as set forth below. B. The property owner shall submit an application on forms prepared by the community development department, with documentation demonstrating that application of the MHP zoning meets the criteria below. C. The city council may approve the property owner's request for a use exception if the property owner demonstrates: 1. They do not have reasonable use of their property under the MHP zoning; or 2. The uses authorized by the MHP zoning are not economically viable at the property's location. If the request is granted by the city council, the property shall revert to its previous zoning designation without further action by the council. D. In addition to the application, a relocation plan must be submitted detailing, at a minimum, the pertinent laws (city, county, or state), an explanation of tenants' rights according to state law, a list of sources of assistance (governmental, financial, etc.), available vacant spaces within the mobile/manufactured home park, a list of nearby parks with available spaces, and a list of companies that move manufactured or mobile homes. E. Except as otherwise provided herein, the application shall be reviewed consistent with TMC Title 14, and the council's decision may be appealed to Thurston County superior court. (Ord. 02011-002, Amended, 03/01/2011; Ord. 02008-009, Added, 02/17/2009) Hone < I > The Tumwater Municipal Code is current through Ordinance 02012-026 and legislation passed through January 8, 2013. Disclaimer; The City Clerk's Office has the officiai version of the Tumwater Municipal Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. SO it, i D WAS': F , Purpose • Review background information on Solid Waste • Explore the alternatives — — Collection — Disposal — Solid Waste Plan — Solid Waste Programs • Begin to define our criteria for pursuing alternatives i .e. holding down solid waste costs, potential revenue, etc. • Discussion on general direction aCkgr(cJU nd 0 CoflectHons ® Franchise agreements with Waste Management Inc. and Sunshine Disposal ® Agreements expire in March 10, 2015 o -[ransprt and Disposal r Flow currently goes to WIT system per Interlocal - Interlocal Agreement Expires November 16, 2014 Facilities of the Existing Solid Waste System • Waste to Energy Facility © Transfer Stations The waste to energy facility — 2900 South Geiger Blvd. Spokane - North County Transfer Station — 22123 North Elk-Chattaroy Rd - Valley Transfer Station - 3941 N. Sullivan Rd. 6 Recycling and Household Hazardous Waste ® At each transfer station, System operates Recycling Drop Off Area and Household Hazardous Waste facility. Open same hours as disposal area. No Charge to drop off materials. O Composting Contract ® System maintains organics processing contract to transport and process "Clean Green" approx. 45,000 tons organics diverted from disposal. G Northside Landfill - City of Spokane Portion (closed) vs. "Regional Landfill" (contingency disposal for system). 9 Ash and Bypass disposal contract. Ash and bypass solid waste loaded on intermodal containers shipped from Yardley rail yard to Rabanco Landfill . • • r I• • �,E 11 a e(,1 01 f-,- }'f1 - •Iry i !' E ' I ),,'I V..... r,.• • � . �M f r i•, j F1 �.1 • •'"i,ii'• ' . ,;(,, I gieh, +i. +. 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'-.'..�1'• • .- _ Eye all 57.28 ml i, • • `Other Services Provided by the Current System S Educati * Other Services, cont. 9 Business Waste Reduction Assessment Program (WRAP) — The system contracts with Pacific Materials Exchange to provide free waste reduction and recycling assessment service of commercial waste in Spokane County. Business and Institutions may request one of three levels of service. Level 1 basic information. Level 2 Advanced Assessment provides Physical assessment and report with recycling and waste reduction report. Level 3 Extreme Service complete analysis of container contents with a report with recommendations. Implementation of waste reduction and recycling programs are responsibility of business/Institution. U Countywide Litter Control and Enforcement — The System financially supports the clean-up of illegal dumps and litter throughout Spokane County and each of the Regional Cities. These funds pay for complaint processing, staffing an enforcement officer and the System Litter Control Crew. Coordinate work crews including Geiger, pick up and dispose of litter and solid waste. Investigate illegal dumping including site inspections, clean-up orders, fines and posting "No Dumping" signage. n * Other Servk:es1 cunt The enforcement officer and crew cover litter and illegal dumping on public lands, public right of way, and investigating illegal dumps on private property or public land. Staff supports recycling activities such as transfer of refrigerators/freezers from transfer stations, picking up batteries at individual locations and recycling centers, and helping with the composting/chipping education fairs. Countywide Solid Waste Management Planning provided under existing system — Ch. 70.95 RCW, Solid Waste Management Waste Reduction and Recycling Act. © County prepared first plan in 1971, with update in 1984. In 1988 delegated by agreement to City of Spokane - Plan will need to be updated in 2014 when Interlocal expires. Delegation to Spokane will expire. Three Basic Options Currently Discussed • Option 1. Spokane County becomes lead planning and implementation authority on November 17, 2014. In conjunction with county we could design, site, permit and construct new transfer stations. City of Spokane could offer to sell North County and Spokane Valley transfer stations. City of Spokane would continue to manage it's own solid waste. City of Spokane would develop its own solid waste plan for incorporation into County Plan. • Option 2. Spokane County becomes lead planning and implementation authority on November 17, 2014. The City of Spokane could give or sell for $1 the North County Transfer Station and Spokane Valley Transfer Station. This would include all equipment and rolling stock to operate the two transfer stations. In return Spokane County/Valley enter into 10-year disposal contract with the City of Spokane to utilize Waste to Energy (WTE) plant for disposal at estimated initial cost of$65/ton (this is a starting point for negotiation). City of Spokane would develop its own solid waste plan for incorporation into County Plan. • Option 3. Spokane County becomes lead planning and implementation authority on November 17, 2014. Spokane County enter into Interlocal Agreement delegating its role as lead planning and implementation authority to City of Spokane (Spokane Regional Solid Waste System). Solid waste management and meeting requirements of RCW's 70.95 and 70.105 would be conducted by the City of Spokane similar to the way it has been managed for the past 25 years. Approximately 273,000 tons of garbage gets burned each year. About 130,000 municipal solid waste tons from City of Spokane goes directly into the plant. Between the North County Transfer Station and Spokane Valley transfer station, about 143,000 -150,000 tons per year. Valley has approximately 80,000 m 95,000 tons. ATTACHMENT E--SCOPE OF WORK AND SERVICES 1.0 BACKGROUND AND PURPOSE: 1.0.1 Spokane County is initiating this Request for Qualifications(RFQ)to solicit submittals from firms interested in providing an evaluation of the options available to the County and the City of Spokane Valley for transfer and disposal of municipal solid waste(MSW), Spokane County is initiating this RFQ on behalf of itself and the City of Spokane Valley. Spokane County and the City of Spokane Valley have entered into a Memorandum of Understanding to jointly acquire and utilize the firm selected through this RFQ,At a minimum, the firm selected shall provide the services described herein to both Spokane County and the City of Spokane Valley. 1.0.2 The Spokane Regional Solid Waste System(System)was created in 1988 by Interlocal agreement between the City of Spokane and Spokane County.The City of Spokane Valley joined the System in 2003 when it incorporated.There are currently 14 member jurisdictions which represent all of incorporated and unincorporated Spokane County. The bonds that were issued to finance construction of the System facilities were refunded in 2011.Nearly all current interlocal agreements and contracts related to the System are set to expire November 16,2014. 1.0.3 The current System is administered as a department of the City of Spokane. System Facilities consist of the Waste to Energy(WTE)Facility,a transfer station in Spokane Valley, and a transfer station in unincorporated northern Spokane County.All System Facilities are currently owned by the City of Spokane. 1.0.4 As the end of the long-term commitment to the System approaches,there is a strong desire by Spokane County and the City of Spokane Valley to jointly investigate lower cost transfer and disposal options for their respective waste streams through alternative means, including public,private,or a combination of public and private provider(PPP)approaches. 1.0.5 In Spokane County,new municipal solid waste transfer stations are considered Essential Public Facilities(EPF),and must go through the EFP siting process. Concurrent with this RFQ,Spokane County will begin the EFF siting process for new transfer stations. 1.0.6 Additional information about the management of solid waste in Spokane County is contained in the Spokane County Comprehensive Solid Waste Management PIan.Also,a copy of the transfer station appraisals will be made available upon request of Bill Wedlake,Regional Solid Waste Coordinator, wwedlake@spokanecounty.org or phone(509)477-7281.Additional information about the specific facilities of the Spokane Regional Solid Waste System is contained in the 2009 Performance Audit.For 2.0 SCOPE OF SERVICES:It is anticipated that the evaluation will be conducted in three phases and that the initial contract will be negotiated for the work of Phase I with Phases II and III either added to the initial contract by change order or be contracted for separately. The following is offered as an initial general statement of what the successful firm might expect to have included in a scope of work to be developed as part of the services to be contracted for: 2.1 Phase I—Provide initial evaluation of transfer/disposal alternatives and estimated costs. 2.1.1 Spokane County and the City of Spokane Valley are interested in having the successful firtn provide an analysis of tipping fee cost estimates for the transfer and disposal of solid waste as compared to the estimated tipping fees of the System.Alternatives for transfer and disposal of solid waste to be considered may include the following three(3) options: February 4,2013 Request For Qualifications,P8068 Page 21 of 23 Option 1 -Purchasing and utilizing one or both of the two existing City of Spokane transfer stations (North County and Valley).Recent appraisals of those facilities will be made available to the firm as part of the development of scope of work and fee for the contract. Option 2-Building new transfer station(s) Option 3--A combination of Options 1 and 2 2.1.2 For each option, an analysis of differences in cost estimates for public purchase and operation, private purchase and operation, or mixed PPP purchase and operation. 2.1.3 These facilities may be used by unincorporated Spokane County,the City of Spokane Valley,and potentially most of the smaller cities located within Spokane County. 2.1.4 An assumption to be included in the tipping fee cost estimates is that the transfer stations will continue to provide the user citizens the ability to self-haul their solid waste,recyclables, clean green and moderate risk waste.The tipping fee cost estimates will also include additional costs to Spokane County for compliance with all of the required elements of RCW 70.95 and RCW 70.105. Unincorporated Spokane County and the City of Spokane Valley are served by WUTC certificated haulers. 2.1.5 Purchase or acquisition of the existing transfer stations may require transfer of MSW to the WTE Facility for a period of 5 to 10 years.Each option will include an analysis of delivery of MSW to the WTE Facility for 5 years and 10 years.The cost analysis will identify the viability of the use of existing rail facilities to provide long haul disposal(currently facilities exist at the Yardley Rail Yard, owned by Burlington Northern Santa Fe). 2.1.6 The product of Phase I will be a technical memorandum of the comparison of cost estimates for each option to the existing system. The technical memorandum shall also summarize the analyses and assumptions that produced the cost estimates for tipping fees associated with transfer and disposal of solid waste. The memorandum shall provide established timelines for the various options,including any timelines for design, permitting and construction of any required new facilities. If facilities cannot be purchased or constructed by November 2014,provide necessary interim plans and associated costs,including either extension of the use of the existing System or interim use of long hauling. 2.1.7 At the end of Phase I, Spokane County and the City of Spokane Valley will each determine which scenario to carry forward into Phase II.The scenario(s)selected may be joint with both entities or separate for each entity and may include use of the existing System. 2.1.8 Reporting Requirements and Timeline: 2.1.8.1 A draft report shall be submitted within 12 weeks of contract start date. 2.1.8.2 A final report shall be submitted within three weeks of receiving all comments on the draft report. 2.1.8.3 In addition to any trip(s)to Spokane to collect data,the Firm should plan for up to four separate trips,each of one day's duration,to attend meetings with Spokane County and the City of Spokane Valley to present the results of the project to staff and elected officials. 2.2 Phase II-Develop detailed option analysis. 2.2.1 A separate budget and timeline will be negotiated for Phase II after Phase I is completed. February 4,2013 Request For Qualifications,P8068 Page 22 of 23 2.2.2 The consultant will perform a detailed analysis of each entity's selected scenario to allow implementation of that option, including selection,acquisition,purchase or construction of transfer stations and an evaluation of the most advantageous means to forming a PPP, if that scenario is selected. 2.2.3 Reporting Requirements and Timeline: 2.2.3.1 A draft report shall be submitted within 12 weeks of contract start date. 2.2.3.2 A final report shall be submitted within three weeks of receiving all comments on the draft report. 2.3 Phase III—Implementation. 2.3.1 A separate budget and timeline will be negotiated for Phase IlI after Phase I is completed. 2.3.2 The consultant will assist in implementing the option selected by each entity,which may include assisting in the preparation of any necessary solicitation documents(Requests for Qualifications or Proposals processes in compliance with applicable statutory requirements),assisting in the selection of a PPP firm as necessary,and assisting in the negotiation of a service agreement for a PPP.All such services may be provided jointly to Spokane County and the City of Spokane Valley or separately to each entity depending upon which option each entity selects. 2.3.3 Reporting Requirements and Timeline: 2.3.3.1 A draft report shall be submitted within 12 weeks of contract start date. 2.3.3.2 A final report shall be submitted within three weeks of receiving all comments on the draft report. February 4, 2013 Request For Qualifications,P8068 Page 23 of 23 Disposal C) nHy � O WTE Plant - This option is available for disposal only Longhaul Options - Rabanco/Allied Landfill Rabanco/Allied is served by Burlington Northern/Santa Fe from Yardley rail services in Spokane Valley - Waste Management Landfill ® As far as we know not served by a railroad. However, they may still be competitive provider. - Other Providers? • If we included collection and disposal in one package, we would potentially attract other providers from in and out of the state. WASTE MANAGEMENT ' WASTE MANAGEMENT COLUMBIA RIDGE LANDFILL 10177 Cedar Springs Lane Arlington,OR 97812 vn.rvr.avmnorthtivest.com/Sandfill �= N ! ss�`=:x I r + '+,. 1 ��. 11�� HOURS OF OPERATION +� :a '_x !y ��rt'- 1 ; �1<r�_ i., l. + 1‘71,1,.. it a ,l �+ ! ri': ,rr - ert�5o (r'T^^'" 4.„ +:` 6:00arn-4:30pm Z +r` -.� : 4e "- ---; -•—• Monday—Friday a Sii l 4' {?' ''tt,ii +j" i l` `W i .-a_ Ew4; 4 l►'!. _ _ - -rte Columbia Ridge Landfill anc Recyclii lq t_ :e C iiter YEAR OPENED Columbia Ridge Landfill provides safe and professional disposal services for communities,businesses and 1990 industries primarily from Oregon and Washington,Located in north central Oregon,the site provides PROJECTED LIFE REMAINING convenient truck access from Portland and rail access from Seattle,In addition,the site's dry climate and 144 years unique geology support superior environmental performance,while the rural locale allows for a 10,000-acre buffer managed for agriculture and wildlife.Columbia Ridge is also a platform for wind power and green FACILITY ACREAGE technologies that use waste to generate renewable energy and clean fuels. 12,000 acres Columbia Ridge is a modern Subtitle D landfill that accepts primarily municipal solid waste(MSW or PERMITTED FOOTPRINT household waste)as well as industrial and special wastes.It is engineered with overlapping environmental 700 acres protection systems that meet or exceed rigorous state and federal regulations and are subject to highly REMAINING PERMITTED CAPACITY regulated monitoring and reporting requirements.Columbia Ridge uses sophisticated monitoring protocols to 330 million tons verify that its environmental protection systems are operating properly.Monitoring data gathered by company and independent professionals is submitted to the Oregon Department of Environmental Quality TONS PROCESSED ANNUALLY (DEQ)and the US Environmental Protection Agency. 2 mlilior tons OWNERSHIP Containment Design Waste Management Disposal Services Columbia Ridge has a multi-layer composite liner system that includes an engineered clay barrier and a of Oregon 60-mil high-density polyethylene(HOPE)membrane to ensure that waste and wastewater(leachate)are PERMIT TYPE&PERMIT It contained and isolated from soil and groundwater. DEQ Solid Waste Permit#391 NUMBER OF EMPLOYEES Groundwater Monitoring 70 The site's geology and hydrogeology provide unique natural protections because the groundwater is approximately 200-feet deep and separated from the waste by low permeability soils.Groundwater is monitored at seven wells,both upgradient and downgradient of the waste disposal footprint. Landfill Gas Management Columbia Ridge manages landfill gas to generate renewable energy,reduce emissions,and prevent odor. The system collects 4,700 cubic feet per minute of landfill gas through more than 80 wells.A portion of the gas is sent to an on-site energy plant,with the remaining gas managed by flares per federal requirements. leachate Collection & Treatment The leachate collection and treatment system consists of a highly permeable gravel drainage layer covering the entire landfill base,with perforated pipes at low points to collect and route leachate to a double composite lined evaporation pond.It also includes a recirculation process that pumps leachate from the pond back in to the landfill,to accelerate waste decomposition and enhance landfill gas production. WTHINK GREEN:' MANAGEMENT WASTE MANAGEMENT Acceptable Material Abrasive Blast Media Filter Cake Agricultural Wastes Incinerator Ash R Animal Carcasses Industrial&Special Wastes I fii` rte__ew. Asbestos-Containing Material(Friable&Non Friable) Medical Waste(Treated) I I, .‘; 41 , Auto Shredder Residue Municipal Solid Waste(MSW) ?; nci Biosolids Petroleum Contaminated Soil Construction&Demolition(C&D)Debris Sludge CONTACT CERCLA Wastes Treated Wood Dredged Wet Sediments Technical Support TSC Portland Unacceptable 8006&58001or8o09634776 nacceptable Material TSCPortland @wm.com Appliances Loose Sharps Batteries Tires COMMUNITY RELATIONS Discarded Vehicles Used Oil Jackie Lang Hazardous Wastes 503 493 7848 orjjlang@wm.com Additional Services Provided COMMUNITIES SERVED Electronic Waste Recycling Transportation Services Oregon Household Recycling Drop-off White Goods Recycling Washington On-site Rail Spur Idaho Alaska Renewable Energy Canada The energy plant at Columbia Ridge uses landfill gas to generate renewable energy as part of Waste Management's increasing focus on extracting value from waste.Gas collected from the landfill _ powers a ght engines which produce 6.4 MW of electricity.The electricity currently powers 5,000 homes in Seattle through an agreement with the City of Seattle. • Columbia Ridge also hosts a demonstration project to process household waste and convert it into a clean fuel,using a patented plasma gasification technology.The plant is owned and operated by InEnTec. • In addition,Columbia Ridge is home to 67 wind turbines with the capacity to generate 100 MW. Future plans include 25 more wind turbines capable of producing another 50 MW. Community Partnerships and Involvement Columbia Ridge is proud to be an active supporter of community events and programs that make Gilliam County a strong and healthy place to live,work and play. Our most significant contributions focus on youth and education,including a college scholarship program for high school seniors from Arlington and Condon as well as strong support for 4-H and FFA.We also support early learning programs for preschool children in Arlington and Condon,the development of life skills through the Missoula Children's Theater performing arts program,local service organizations and the Arlington and Condon chambers of commerce. ©2012 Waste Management WASTE MANAGEMENT THINK GREEN. Roosevelt Regional Landfill State-of-the-Art Planning for a Sustainable Future �: , , 1 ,1 ,/ iL-- 3) _ < lIke--1 _ . ‘,1,...,..v.,' 'L.,'_.'r 1 i�f• [ 1 a t r\, I t).? .' . ix. r 1! ', • t Lit I / , �i 7 ' , •r[i• I,'6 '. . ,*/ } , j 1.J: '. '',0!"?' • it=ilt1 '..1,'.0.)0 "'E'er-1-, ,• _ "�.�i � . C t �f 4r , 4',;\71-..„:41 „ .II F. tot f! r se' S �':''3• A 14,'AI' \ �' F 1 ' ��1 i 1 , I rI � i tip`;.> �- .;- if,':'''' I:fl :.Administration `•- - -- ° � _ ' f . '' and Maintenance le ' ._ •" ,.'•i% ) -- 1 .iifk. IkiF\!A'1 I �' X61 iJ lf-9-fti Oi_Iiy A. '''1''.' e,,,,.. • , . k, -.,_._ , •. ,, .,,.., , , . . `'Truck Road, Main Road b + • _ -, ' ,, i , ' ' from from `; Y Fr ''/ Rail Yard Roosevelt Site.i qundkryi :' wtehr 452449• 1 oak dpeo Roosevelt Regional Landfill °°° BOO 160° Feel Quick Facts • Allied Waste's Roosevelt Regional Landfill began accepting waste in 1991 • The site has a nearly 2,000-acre footprint,with 915 acres permitted for MSW,situated in a remote,natural bowl beyond public view,with its nearest neighbor nearly 3 miles away • More than 240 million cubic yards(CY)of fill-space are permitted • More than 75 years remain at the current waste acceptance rate of 2.5 million tons per year • Permitted to receive up to 5 million tons per year • Waste comes from Washington, Oregon,Alaska and Canada— 97 percent via rail • About 250-300 loaded containers, each with 28-30 tons of waste, arrive on a typical work day.The result is about 7,500-8,500 tons per day. • Environmental Security and Vigorous Regulatory Compliance Ideal Geological Setting The natural geology below the arid hills of the site create ad ideal location for the facility: • 1,500 feet of separation from the bottom of the landfill to the closest regional aquifer • A 34o-foot-thick blanket of low permeability;natural Selah clay separates the landfill from this aquifer.Testing has shown that it would take 15,000 years for water to migrate through this layer of clay. Engineered Environmental Security The landfill liner system is designed to exceed state and federal regulations: • An 8o-milimeter-thick,high-density flexible membrane primary liner,backed by • A secondary liner of 2-foot-thick, re-compacted natural clay, or an equivalent geosynthetic clay liner A comprehensive leachate collection system controls liquid seepage and rainwater runoff, and recycles the leachate to create a closed loop in the landfill. The leachate is recycled back into the landfill to aid in waste decomposition, accelerate waste stabilization, and improve landfill gas generation. A gas collection system harvests the methane to fuel the electric power plant. Landfill Development Roosevelt Regional Landfill operates in an arid region,receiving on average less than 10 inches of rainfall per year. We have a comprehensive dust management program to control wind erosion.The program includes paving access roads wherever possible, effective dust management on unpaved working surfaces and an aggressive revegetation program to reclaim disturbed areas as quicldy as possible. We monitor our effectiveness in several ways including documented opacity readings and active vacuum particulate monitors on the perimeter of the property. Buffer Land Uses In order to maintain land use consistent with our surrounding environment,we are committed to keeping our buffer land in pre-existing uses and eventually returning the entire landfill to Iivestock grazing.To that end,we have agreements in place with local ranchers and farmers that allow then to use our currently unused landfill and buffer property for dry land wheat farming and livestock grazing. Final Cover In 2010 we received approval for an evapotranspiration(ET)final cover. As the landfill reaches final grades, we will use our naturally occurring soils to build a final cover that has been demonstrated to be equivalent to the regulatory required cover. By using readily available on site material we will avoid the importation of man-made liner materials. Through the elimination of moisture conditioning for constructed water barrier layers,we will reduce the amount of water needed to construct our final cover. The ET cover is ideally suited for our arid environment and will provide for a more stable final cover system over the post closure period for the facility. ROOSEVELT REGIONAL LANDFILL Aire A N �� M�, �T �_ PARTNER_ 500 Roosevelt GYOU CAN COU NT Roosevelt,WA 99356 509.384.5451 ALLIED WASTE SERVICES*AREPUBf.f4SERVECESCOMPANV alliedwastenorthwest.com g ." e"'a Roosevelt Regional Landfill Landfill Gas-to-Energy Collection of Landfill Gas(LFG)from the Landfill • LFG contains more than 50% methane that is 21 times more harmful than CO2as a greenhouse gas. • The LFG collection system prevents methane from escaping to the atmosphere and makes it available as a fuel source to produce electricity. • Aggressive Capture-LFG collector pipe spacing is very dense: 40-foot vertical lifts and 150-foot horizontal spacing. 0 Blowers and Flares - (2)High-Powered LFG Blowers draw the LFG from the collection system in the landfill through an intake header. • From the blowers'discharge header, LFG is directed to the Upper Power Plant and/or the Lower Power Plant. • If the Power Plants are not operating,the LEG can be directed to the Flares to destroy the methane and other contaminants. e 0 Lower Power PIant (built in 1999) • LFG from the Lower Power Plant Compressor Room is cleaned for combustion. • The Lower Power Plant consists of(5)reciprocating engines each attached to a 2 MW generator. • When or rating at full capacity,the Lower Power Plant produces 10 MW of renewz ower to the grid. 0 Upper Power Plant(built in 2010) • High-pressure LFG from the High Compression Building is delivered to(2)Combustion Turbine Generators(CTGs),each with a capacity of 10 MW. • The hot exhaust gas from each CTG is sent through its own Heat Recovery Steam Generator(HRSG) that uses the heat to generate steam. • The steam flow from both HRSGs is combined and used to drive a Steam Turbine Generator(STG) rated at 7.5 MW. • When operating at full capacity,the Upper Power Plant produces 27.5 MW of renewable power to the grid. 37.5 MW /10 Mw 25,000 Homes Kiln �� 0 ui d hg _if- '�f s}, .." 27.5MW- ro jdirg ®High Compression Building (HCB) • In the High Compression Building,the LFG is raised to a pressure of 450 psi and is cooled to supply the Combustion Turbine Generators (CTGs). 0 Low Compression Building (LCB) • LFG from the Blowers is cleaned and raised to a pressure of 65 psi for transmission to the Upper Power Plant. • Because this LFG is intended to be burned in Combustion Turbine Generators(like jet engines coupled to power generators)the cleanliness of the LFG is very important to prevent fouling. Landfill Gas-To-Energy What is landfill gas (LFG)? Landfill gas (LFG) is created when organic waste in landfills decomposes. Garbage contains significant portions of organic materials that produce a variety of gaseous products inside landfills. Certain bacteria thrive in the landfill's oxygen-free environment and aid in the decomposition process, which results in the production of gases—primarily carbon dioxide and methane (the principal component of natural gas). Carbon dioxide,which is soluble in water, is most likely to leave the landfill with liquids. Methane, on the other hand, which is less soluble in water and lighter than air, is likely to migrate out of the landfill as a gas. Instead of allowing the gas to escape into the air, it can be captured, converted, and used as an energy source. How can landfill gas be used for energy? Landfill gas is a readily available, local, renewable energy source that offsets the need for non-renewable resources such as coal and oil. LFG is the only renewable energy source that, when used, directly prevents atmospheric pollution. LFG can be converted and used in many ways: • to generate electricity, heat, or steam • as an alternative vehicle fuel to power fleets Tike buses,taxis, and mail trucks, or • in niche applications like microturbines,fuel cells and greenhouses Of the nearly 2,400 or so currently operating, or recently closed, municipal solid waste landfills in the United States about 445 have LFG utilization projects. According to the U.S. Environmental Protection Agency (EPA), in 2007 landfill gas-to-energy projects prevented the release of more than 21 million metric tons of carbon equivalent into the atmosphere. This is equivalent to the annual greenhouse gas emissions of more than 14 million passenger vehicles and has the same environmental benefit as preventing the carbon dioxide emissions from the consumption of nearly 182 million barrels of oil. (www.epa.govhmop/accomplish.htm) What are the environmental benefits of using landfill gas as an energy resource? Converting LFG to energy offsets the need for non-renewable resources such as coal and oil, and reduces emissions of air pollutants that contribute to local smog and acid rain. LFG projects go hand-in-hand with community commitments to cleaner air and reductions in greenhouse gases. Environmental Leadership --Then and Now The Beginnings of Landfill Gas to Energy in Roosevelt From its inception, the Roosevelt Regional Landfill (RRL)was planned to produce energy using LFG. At a time when LFG to energy projects were rare, landfill engineers incorporated an aggressive LFG collection system into the facility's design. From the beginning, LFG collection infrastructure was installed to allow future conversion of LFG into renewable energy. Successful Public 1 Private Partnership In cooperation with Allied Waste and Klickitat County,the Klickitat Public Utility District (KPUD) established the H. W. Hill Landfill Gas to Energy Plant in 1999. With an electrical generating capacity of 10 megawatts (enough power for 7,000 homes), it was the largest facility of its kind in the northwest. Today LFG to energy projects seem commonplace, in 1999 they were not. Even today, LFG to energy facilities that produce 10 MW of electricity or more are rare. Protecting the environment and maximizing renewable energy production requires the daily cooperation of Allied Waste and the KPUD, constantly adjusting the collection field and plant to achieve both goals. Economies of Scale Producing renewable energy from LFG requires enough waste in one location and an end user or transmission infrastructure in reasonable proximity to make the effort feasible. Given the geographic reach afforded by its rail system, and its proximity to regional electrical transmission infrastructure, the RRL is an ideal location for such a project. These economies of scale allow the various customers that direct their solid waste to Roosevelt to participate in this effort and share in the benefits of producing clean renewable energy. Renewable Energy Production Into the Future Unlike coal or oil, which stop producing electricity once consumed, energy continues to be produced from LFG long after the waste is put in place. For this reason, the generating capacity will continue to grow well into the future. To that end the KPUD has established a new LFG to energy plant in Roosevelt that will supplement its existing plant there. The new plant will work in concert with the existing plant and more than triple the facility's capacity for electrical output AWED WASTE SERVICES ROOSEVELT REGIONAL LANDFILL 500 Roosevelt Grade Road, Roosevelt,WA 99356 509.384.54611 a l l i ed waste n o rt h west.c o m Landfl00 COSUre City of Spokane Landfills include Southside Landfill and the Northside Landfill. The County landfills include Colbert Landfill, the Mica Landfill and the Greenacres Landfill. These are considered "pre existing" landfills. The landfill closure component of the tipping fee was approximately $14/ton. The total Landfill Closure Component paid by the ratepayers through 2011 will total approximately $84.4 million. Broken down as follows: Approximately $36.4 million of preexisting landfill costs for City of Spokane and Spokane County. Approximately $4.3 million to Airway Heights, Cheney, Medical Lake, and Fairchild Air Force Base, Approximately $19.5 million in rebates to the Spokane Solid Waste Management Department and approximately $24.2 million in bond interest. *December 16, 2010 document from 2011 Solid Waste Summit Other Consk1en3tons Mandatory Collection • Approximately 65% of our residential units are on scheduled pickup. The rest dispose of their waste in another Potential Impact to Solid Waste Tonnage • Increased recycling and composting reducing the total tonnage. o Reduced tonnage results in reduced tipping fees and reduced basis for taxation © Movement toward "zero waste" Collectiion O ® Status Quo Franchise with Haulers ® WUTC sets rates and continues regulation of Haulers - Current arrangement ® Contract with Haulers m City sets rates and regulates hauling - Billing & collection could be required to be provided by hauler - Selection through bid process ® Self-haul ® City purchases and operates garbage trucks ® Revert to Pre-Notice Arrangement No control Perspectilve or Rate DProposed by Waste Mana . ement for 0 Co ec d o n Summary of Waste Management WUTC Rate Filing -2013 Last Rate Increase—January, 2009 Proposed Effective Date—March 5, 2013 Proposed Rate Increases • Residential Garbage 3% • Recycling 73%(Prior to Rebate) • Recycling Rebate Increases From $1.03 to $2.62 • Yard Waste 44% • Total Change (Garbage+ Recycling+ Rebate) 6%to 18% • Commercial 1%to 5% Residential Service 1 Can Mini-Can(20 gal. 1 Can 2 Cans 3 Cans 4 Cans 5 Cans 6 Cans 20 gal.cart 35 gal.cart 35 gal.cart 64 gal.cart 96 gal.cart Waste Management Solid Waste Collection Monthly Rates Pickup Frequency Monthly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Monthly Weekly Weekly Weekly Current Proposed Recycling Recycling Annual Impact Garbage Recycling Rebate Total Garbage Recycling Rebate Total Change$ Change% (Increase peryear) $ 7.05 $ 4.65 $ (1.03) $ 10.67 $ 7.20 $ 8.05 $ (2.62) $ 12.63 $ 1.96 18.37% $ 23.52 $ 10.79 $ 4.65 $ (1.03) $ 14.41 $ 11.10 $ 8.05 $ (2.62) $ 16.53 $ 2.12 14.71% $ 25.44 $ 13.94 $ 4.65 $ (1.03) $ 17.56 $ 14.30 $ 8.05 $ (2.62) $ 19.73 $ 2.17 12.36% $ 26.04 $ 21.58 $ 4.65 $ (1.03) $ 25.20 $ 22.20 $ 8.05 $ (2.62) $ 27.63 $ 2.43 9.64% $ 29.16 $ 29.22 $ 4.65 $ (1.03) $ 32.84 $ 30.10 $ 8.05 $ (2.62) $ 35.53 $ 2.69 8.19% $ 32.28 $ 36.86 $ 4.65 $ (1.03) $ 40.48 $ 38.00 $ 8.05 $ (2.62) $ 43.43 $ 2.95 7.29% $ 35.40 $ 44.50 $ 4.65 $ (1.03) $ 48.12 $ 45.90 $ 8.05 $ (2.62) $ 51.33 $ 3.21 6.67% $ 38.52 $ 52.14 $ 4.65 $ (1.03) $ 55.76 $ 53.80 $ 8.05 $ (2.62) $ 59.23 $ 3.47 6.22% $ 41.64 $ 11.79 $ 4.65 $ (1.03) $ 15.41 $ 12.10 $ 8.05 $ (2.62) $ 17.53 $ 2.12 13.76% $ 25.44 $ 8.24 $ 4.65 $ (1.03) $ 11.86 $ 8.50 $ 8.05 $ (2.62) $ 13.93 $ 2.07 17.45% $ 24.84 $ 15.05 $ 4.65 $ (1.03) $ 18.67 $ 15.50 $ 8.05 $ (2.62) $ 20.93 $ 2.26 12.10% $ 27.12 $ 22.68 $ 4.65 $ (1.03) $ 26.30 $ 23.40 $ 8.05 $ (2.62) $ 28.83 $ 2.53 9.62% $ 30.36 $ 30.32 $ 4.65 $ (1.03) $ 33.94 $ 31.30 $ 8.05 $ (2.62) $ 36.73 $ 2.79 8.22% $ 33.48 -Garbage pickup is not required -If you have garbage service,recycling is required. Yard Waste Commercial 32 gal.can 35 gal.cart 64 gal.cart 96 gal.cart 1 yard container 1.5 yard container 2 yard container 3 yard container 4 yard container 6 yard container 8 yard container Current Proposed $Change %Change $ 7.90 $ 11.40 $ 3.50 44% Per Pick-up Monthly Charges Current Proposed $Change %Change Current Proposed $Change %Change $ 3.63 $ 3.70 $ 0.07 1.9% $ 15.73 $ 16.03 $ 0.30 1.9% $ 4.83 $ 4.90 $ 0.07 1.4% $ 17.60 $ 17.90 $ 0.30 1.7% $ 8.10 $ 8.35 $ 0.25 3.1% $ 30.93 $ 32.01 $ 1.08 3.5% $ 11.38 $ 11.70 $ 0.32 2.8% $ 44.31 $ 45.70 $ 1.39 3.1% $ 22.46 $ 22.90 $ 0.44 2.0% $ 75.32 $ 77.23 $ 1.91 2.5% $ 29.75 $ 31.40 $ 1.65 5.5% $ 105.58 $109.39 $ 3.81 3.6% $ 36.43 $ 37.30 $ 0.87 2.4% $131.19 $134.96 $ 3.77 2.9% $ 48.49 $ 50.90 $ 2.41 5.0% $179.44 $ 185.89 $ 6.45 3.6% $ 58.25 $ 59.70 $ 1.45 2.5% $217.73 $224.02 $ 6.29 2.9% $ 78.78 $ 80.80 $ 2.02 2.6% $295.69 $304.44 $ 8.75 3.0% $ 95.41 $ 97.80 $ 2.39 2.5% $356.75 $367.11 $ 10.36 2.9% Size Container 20 gal.cart 35 gal.cart 64 gal.cart 96 gal.cart Size Container 20 gal.cart 35 gal.cart 64 gal.cart 96 gal.cart Size Container 20 gal.cart 35 gal.cart 64 gal.cart 96 gal.cart Size Container 20 gal.cart 35 gal.cart 64 gal.cart 96 gal.cart Spokane Valley (Waste Management) $ 11.79 $ 15.05 $ $ 30.32 22.68 Spokane Valley (Waste Management) $ 11.79 $ 15.05 $ 22.68 $ 30.32 Solid Waste Residential Rate Comparison Spokane (City Service) Includes Recycling&25%Tax 14.82 $ 26.84 $ 39.18 $ Spokane w/o Tax (City Service) 11.86 21.47 31.34 Spokane Valley (New Rates) (Waste Management) $ 12.10 $ 15.50 $ 23.40 $ 31.30 Spokane Valley Garbage+Recycling (Waste Management) $ 15.41 $ 18.67 $ 26.30 $ 33.94 $ $ $ Spokane w/o Tax Cheney South Spokane Co.Towns Airway Heights (City Service) (Empire) 8.09 $ - $ - $ 10.05 11.88 $ 25.19 $ 20.08 18.01 $ 31.56 $ 30.13 Deer Park (Waste Management) (Waste Management) Cheney (City Service) $ 8.09 $ - $ 11.88 $ 18.01 Cheney $ $ $ South Spokane Co.Towns Airway Heights Deer Park (Empire) $ $ $ 20.39 28.00 35.85 (Waste Management) (Waste Management) - $ 25.19 $ 31.56 $ 10.05 $ 20.08 $ 30.13 $ South Spokane Co.Towns Airway Heights Deer Park (City Service) (City Service) - $ 8.09 $ 11.86 $ 21.47 $ 31.34 $ Spokane w 25%Utility Tax (City Service) 14.82 26,84 39.18 11.88 18.01 Spokane Valley Garbage+Recycling (Waste Mgmt.) $ 15.41 $ 18.67 $ 26.30 $ 33.94 (Empire) 20.39 28.00 35.85 (Waste Management) (Waste Management) 25.19 $ 31.56 $ Spokane(G+R) w/o 25%Utility Tax (City Service) 11.86 21.47 31.34 10.05 $ 20.08 $ 30.13 $ Spokane Valley Garbage+Recycling (WM New Rates) $ 17.53 $ 20.93 S 28.83 $ 36.73 20.39 28.00 35.85 Spokane(G+R) w/o 25%Utility Tax (City Service) 11.86 21.47 31.34 Revenue Options • Collection — License to operate (similar to business license) — Franchise/Contract Fee • Directly related to impact — Utility Tax • Disposal — Utility Tax • No tax on County-owned facilities Sc ood \/Vaste fl ge me it P a n O County is required t© have a Solid Waste Management Plan t© manage solid waste in the region O Most Recent Plan Update was adopted in 2009 ® City adopted the County Plan by resolution in April, 2010 ® New Plan or Plan amendments will be required when the Solid Waste System Interlocal expires in November 2014 ® City must: - Join County plan by resolution - Jointly develop City-County plan (requires interlocal agreement) - Develop independent City plan ® Financial assistance only available if disposal facilities exist in the City • Department of Ecology has final approval AddouondO IDliscussilon io pics • With current system, the City of Spokane Valley does not actively manage collection, disposal or other programs. • Operate a system . Liability for transfer station . Manage contracts. Possibly hear from customers. • 10 years from now the system may be looking at other alternatives. • Keeping Volume Consolidated p g • Flow Control • Single Stream Recycling s provided by Waste Management . , r Z eiCW L- • - I zwer�67. eIe�rcitcc AL 40 2003-2013 Council/Staff Workshop Update February 26,2013 GOAL In addition to celebrating the milestone,the Ten Year Anniversary efforts are designed to raise Spokane Valley's profile within the region and beyond as a great place to live,visit and build a successful business, SPONSORSHIPS TO DATE PLATINUM(Cash or In-Kind contributions valued at$1000 or more) Banner Bank CH2M Hill Pring Corporation Spokane Valley News Herald(7K) The Current(IK) Valley Hospital and Medical Center GOLD (Cash or In-Kind contributions valued at$500 or more) Global Credit Union URS Corporation SILVER(Cash or In-Kind contributions valued at$100 or more) Avista Rosauers Supermarkets,Inc. S.C.R.A.P.S. Hope Foundation Volt Workforce Solutions Yokes Fresh Market Total cash value of contributions to date: $5,650 Total value of In-Kind contributions to date: 55,174 CROSS PROMOTIONAL OPPORTUNITIES The cross promotional opportunities are designed to broaden exposure and community involvement in the Ten Year Anniversary Celebration and call attention to the businesses,organizations and events that make Spokane Valley a unique and thriving communi- ty. Spokane Valley businesses/events/organizations are invited to develop a Ten Year Anniversary-themed event or special offer, and include the Ten Year Anniversary logo in the typical advertising/promotions they do for such events or offers. Their events and special offers are included on our website and in monthly media releases calling attention to those events and offers. SPECIAL OFFERS January Spokane Valley News HeraId—one year subscription for$10. March Spokane Valley News Herald—March 1 issue distributed for free to all addresses in zip code 99212 Spokane Valley News Herald—March 8 issue distributed for free to all addresses in zip code 99216 Residence Inn by Marriott—special pricing on king or queen rooms, or ten percent off on two bedroom suite from March 14-19 April Spokane Valley Night with the Spokane Shock on April 27 with special ticket pricing to all Spokane Valley July Spokane Valley Fireworks Game Night with the Spokane Indians, tickets just$10 for all Spokane Valley September SCRAPS$10 off all pet adoptions at the shelter and at their booth during ValleyFest More special offers to come• (Continued on page 2) (Continued from page 1) TEN YEAR ANNIVERSARY EVENTS (*indicates community cross promotional) Signature Event: Ten Year Anniversary Birthday Party, Carnival and RLJR Bazaar, Saturday,March 16,2013 10am to 3prn at CenterPlace Regional Event Center,2426 N.Discovery Place Includes: Welcome Ceremony,birthday cake,carnival games,recycled/up cycled/repurposed craft fair, carnival style food for sale,Pirate and Princess themed party rooms,performances by the Greenacres Marimba Ensemble and the East Valley High School Bella Noche Select Choir,historical exhibits and presentations by the Spokane Valley Heritage Museum,Native American heritage and culture displays,arts and crafts and Round Dance presented by the Coeur d'Alene, Colville,Kalispel and Spokane Tribes, Spokane Valley Fire Department Fire Truck,McGruff the Crime Dog,Mako the Fire Sniffing Dog, storytelling,door prizes and more. February 28 City Hall at the Mall, I0:O0am to 9:00pm,at Spokane Valley Mall, 14700 E.Indiana Ave.,Spokane Valley 28 *Get Connected Community Health Resources pair,3:00pm to 6:00pm at CenterPlace Regional Event Center,2426 N.Dis- covery Pl., Spokane Valley March 6 State of the City Presentations—Valley Mall Community Room 12pm-lpm,and CenterPlace 6pm-7pm 16 City of Spokane Valley Birthday Party Carnival and R.U.R.Bazaar at CenterPlace Regional Event Center,2426 N.Discovery Pl., Spokane Valley 31 "This is Spokane Valley"Video Contest begins(March 31 through July 26,2013) 31 "This is Spokane Valley"Photo Contest begins (March 31 through July 26,2013) April 5 Community Recognition nominations for April due 27 'Spokane Valley Group Night at the Spokane Shock,7:OOprn at Spokane Veterans Memorial Arena,720 W.Mallon,Spokane May 17-19 *A Celebration of the Valley Heritage-Featuring demonstrations of the way it was- 10am-5pm Corner of Sprague Avenue and Herald Road.Presented by Spokane Valley Heritage Museum July 6 *Spokane Valley Group Night with the Spokane Indians vs,the Eugene Emeralds,6:30pm at Avista Stadium,602 N.Havana Rd., Spokane Valley 20 Free Movie in the Park,Mirabeau Park(tentative date) 25 "Paws in the Pool" (more information to cone!) 26 Video Contest entry deadline 26 Photo Contest entry deadline 26 "Paws in the Pool"(more information to come!) 28 *Spokane Valley Cycle Celebration more information to comet) September 10 *Spokane Valley Day at Spokane County Interstate Fair 20 *ValleyFest "Hearts of Gold"Parade 21 *ValleyFest at Mirabeau Park 21 *Video Contest Winners and Photo Contest Winners announced at ValleyFest 22 *ValleyFest continues at Mirabeau Park Other events to be added (Continued on page 3) sitiokane Va .ley 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall @spokanevaitey.org Memorandum To: Mike Jackson, City Manager From: Chris Bainbridge, City Clerk Date: February 26, 2013 Re: Council Process Governing Legislation: RCW 35A; Governance Manual As requested, I have considered various Council processes for discussion. Below are some points to consider as we work toward continued refinement of the Governance Manual: o Ballot Measures, o Donations, o Committee Appointments,and o Procedure for Filling a Council Vacancy o Ballot Measures CHAPTER 2: Legislative Processes and Procedures E. Ballot Measures RCW 42.17A 555. State law has enacted statutory prohibitions with limited exceptions) against the use of public facilities to support or oppose ballot propositions: "No elective official nor any employee of his or her office nor any person appointed to or employed by any public office or agency may use or authorize the use of any of the facilities of a public office or agency, directly or indirectly, for the purpose of assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition. Facilities of a public office or agency include, but are not limited to, use of stationery, postage, machines, and equipment, use of employees of the office or agency during working hours, vehicles, office space, publications of the office or agency, and clientele lists of persons served by the office or agency. However, this does not apply to the following activities: (1) Action taken at an open public meeting by members of an elected legislative body or by an elected board, council, or commission of a special purpose district including, but not limited to, fire districts, public hospital districts, library districts, park districts, port districts, public utility districts, school districts, sewer districts, and water districts, to express a collective decision, or to actually vote upon a motion, proposal, resolution, order, or ordinance, or to support or oppose a ballot proposition so 10112 as (a) any required notice of the meeting includes the title and number of the ballot proposition, and (b) members of the legislative body, members of the board, council, or commission of the special purpose district, or members of the public are afforded an approximately equal opportunity for the expression of an opposing view. (2) A statement by an elected official in support of or in opposition to any ballot proposition at an open press conference or in response to a specific inquiry; Page 1 of 5 (3)Activities which are part of the normal and regular conduct of the office or agency." Whenever any public or private entity asks to be placed on a Council meeting agenda in order to provide Council and the public with information about an upcoming or proposed ballot issue, levy, tax, or any other type of ballot measure, whether or not the entity seeks the Council's support for such measure, the following procedure shall be used to address these requests: 1. A request must be made in writing and submitted to the City Clerk at least fourteen work days in advance of the desired Council meeting. 2. The request to Council must be specific, including whether the request is to support or oppose a measure. The request must also include a copy of the ballot title or measure and indicate which election date the measure is scheduled. 3. The City Clerk will submit the request to the City Manager and Mayor for final determination of whether to place it on a future agenda. The requestor will be notified of that outcome as soon as practical. 4. Once the determination has been made that it is appropriate to come before Council concerning a ballot issue, the matter will be scheduled for a motion as soon as practical. During discussion/presentation of that agenda item, other than handouts,presentation aids will not be pennitted. 5. Those seeking to inform Council of upcoming ballot measures and not seeking an endorsement either for or against, will not be permitted to speak at a council meeting nor will the issue be placed on a future Council agenda. The requestor has the option of mailing materials to Councilmembers. Because even the use of e-mail for ballot purposes could be construed as use of public facilities and could be interpreted as being in violation of RC`s 42.17A.555, materials should be sent via regular U.S.Postal Mail. o Donations Chapter 3, Council Contacts: 5.Donations On occasion, Councilmembers may be contacted by citizens or businesses regarding donations. The City has administrative procedures for receiving donations, and Councilmembers should direct the donor to contact the appropriate City staff. Councilmembers shall not accept nor physically receive any donation. Councilmembers shall always be cognizant of their ethical responsibilities when discussing donations with citizens, including but not limited to a responsibility to avoid conflicts of interest, the prohibition on creating a special privilege or exemption for themselves or others, and from disclosing confidential information of the City. Councilmembers should avoid circumstances which are likely to give rise to a perception of a conflict of interest or of providing or procuring a special privilege or exemption. o Committee Appointments CHAPTER 5: Committees,Boards, Commissions A. Regional Committees,Boards, etc. 1. Committees(current Ianvruwe) Spokane Valley Councilmen:hers and/or residents who seek representation on any standing committee, board, or commission required by state law, shall be appointed by the Mayor with confirmation by the Council. a. Appointment Process: Any committee, board, commission, task force, etc., requiring Mayoral appointment of committee members, shall also require confirmation by the Council, which shall be by majority vote of those present at the time the confirmation vote takes place. By majority vote, Council can reject the appointee and thereby force the Mayor to choose another. If during the initial meeting, no appointment decision can be reached, the appointment may be postponed to a later date, giving City staff opportunity to further advertise for committee openings, and re-schedule the appointment to a later council meeting. Page 2 of 5 o Procedure for Filling a Council Vacancy Chapter 2, Legislative Process B. Filling Council Vacancies(current la,wuaRe) If a vacancy occurs on the City Council, the Council will follow the procedures outlined in RCW 35A.13.020 and Council's adopted procedure in compliance with RCW 35A.13.020. In order to fill the vacancy with the most qualified person available until an election is held, a notice will be published of the vacancy and the procedure for applying. An application will be drafted which contains relevant information to answer set questions posed by the Council, which can be used in conjunction with candidate interviews. Staff will draft an additional set of questions, based on Council's preference, to be used in the actual interview of candidates. If a vacancy occurs on the City Council, the Council will follow the procedure as noted below and as outlined in RCW 35A.13.020. The timeline will vary depending on when the process begins. Pursuant to RCW 35A.13.020, City Council has within ninety(90) days of the vacancy, to appoint a qualified person to the vacant position. If this timeframe is not met, the City's authority in this matter would cease and the County would appoint a qualified person to fill the vacancy. Public Comment will not be taken during this entire process. SPOKANE VALLEY CITY COUNCIL PROCEDURE FOR FILLING A COUNCIL VACANCY A. Timeline/Procedure: 1. Publication The City Clerk will publish the vacancy which invites citizens of the City who are interested and qualified to sit as a Council member, to apply on an application form provided by the City. Qualifications to sit as a Council member are set forth in RCW 35A.13.020, which refers to RCW 35A.12.030. If possible,the vacancy announcement will be published for three consecutive weeks. 2. Deadline for the City Clerk to receive applications shall be no later than 4:00 p.m. • 3. Special Meeting, Executive Session, set for . Council will review applications and select those to interview 5:00 p.m. City Council will meet and adjourn to executive session to review and discuss all of the applications. After the review and discussion, 6:00 p.m. City Council will return to open session to discuss and select applicants to interview. Selection will be by nomination and second.A vote will be taken and candidates receiving three or more votes will be interviewed. Immediately after the above noted 6 p.m. meeting, or as soon as practicable, the City Clerk will send a list of potential questions to all those to be interviewed. 4. Tuesday, . The interviews will be conducted during an open Council meeting.Each interview will be a maximum of 30 minutes. 5. Tuesday, 5:00 p.m. Council will have an executive session(closed session)to discuss applicants. 6:00 p.m. Council will vote in open session to fill the vacancy. Upon selection of the new councihnember,that person will be sworn in by the City Clerk, and take their seat at the dias. Page 3 of 5 B, Interview Questions/Process: 1. During the interview, each Councilmember may ask each candidate up to three questions. Follow- up questions are to be counted as one of the three questions, 2. Candidates will be interviewed in alphabetical order of last name. Questions for Candidates: Candidates should be prepared to answer any of the following questions, even though every question might not be asked of each candidate. Council always has the option of asking additional or follow-up questions up to a maximum of three questions per candidate. Potential Council Applicant Interview Questions 1, What is a Councilmember's primary responsibility to the citizens of Spokane Valley? 2. What are the most important issues our city faces today? 3. Please explain your view of the most difficult aspect of being a councilmember, 4. What do you think is the biggest challenge facing the City Council? 5. What are the three highest priorities the City needs to address and how do you propose to address these issues? 6. As a councilmember, one of the most challenging issues we face is balancing the City budget. Keeping in mind that the majority of our revenue is from sales tax and property tax, how would you propose to strike a balance between revenues and expenses; and at what point, if at all,would you support additional revenues to maintain service levels? 7. Discuss your ideas on pavement preservation including solutions for long-term sustainability of our roads, 8. How can we determine what the citizens want for the future of Spokane Valley? 9. What do you envision the City of Spokane Valley will be like ten and twenty years from now? 10. All total, Council members serve on approximately twenty different boards, committees, councils and task forces. Does your life style allow you to serve on outside committees and share these responsibilities?It could mean up to 10 hours per month in addition to your Council duties. 11. Do you plan to run and/or actively campaign for the November election for what will be a four- year term? 12. Have you attended City Council meetings in the past? 13. What did you glean from attending Council meetings? 14. Why do you want to be on the city council? 15. Please explain your familiarity with and understanding of our City's form of government, including the difference between council and staff responsibilities. 16. What do you hope to accomplish as a Councilmember and what do you offer the City? 17. If the majority of the Council took a position that you were against, how would you handle your response to the public and/or media? 18. As a Councilmember,what new or different perspective would you bring to the City Council? 19. Are you aware and knowledgeable about the Open Meeting Act? 20. Are you aware and knowledgeable about the Public Disclosure Act? Page 4 of 5 C.Voting Process: I.A City Council member may nominate an applicant to fill the vacancy. A second is required. If no second is received, that applicant shall not be considered further unless no applicant receives a second, in which case all applicants who were nominated may be considered again. Once the nominations are given,the Mayor will close the nominations and Council will proceed to vote. 2.A vote for an applicant shall be by voice or raised hand. 3. The vacancy can only be filled when a majority of the City Council present affirmatively votes for the applicant, i.e. if five City Council members are present, this would require at least three City Council members voting for an applicant. If subsequent rounds of voting are needed. Each round of voting follows the same process. The Mayor may ask for Council discussion between voting rounds. Round One Vote: The applicant receiving the majority of votes will be the new councilmember. If no applicant receives a majority of votes from the City Council, then the three applicants receiving the most affirmative votes would be considered in a second round. Round Two Vote: Round Two proceeds the same as Round One. If one of the three applicants still fails to receive a majority of affirmative votes, then the two applicants of the three who received the most affirmative votes would then be considered in a third round; or if there are only two applicants and they receive tie votes, a third round will be taken. Round Three Vote: Round Three proceeds the same as rounds one and two. If after this round, the vote of the two applicants results in a tie, then the City Manager shall flip a coin to determine who shall fill the vacancy, with the applicant whose last name is closest to the letter A being assigned "heads" and the other person assigned "tails." D. Seating of New City Council Member: 1. Once an applicant either has received a majority of votes or wins the coin flip, the City Clerk shall administer the oath of office, and the new councihnember will be officially seated as a City Council member. Page 5 of 5 CITY OF SPOKANE VALLEY Request for Council Review Meeting Date: February 26,2013 Department Director Approval El Check all that apply: ❑ consent ❑old business l;! new business ❑public hearing ❑ information /5 admin.report ❑ pending legislation AGENDA ITEM TITLE: City Hall GOVERNING LEGISLATION: None BACKGROUND: Developing options for a permanent City Hall building has been a Budget Goal for 2012 and 2013. On July 3, 2012, the City Council discussed an agenda item titled City Hall Construction Considerations. This item discussed the financial aspects of moving forward with a city hall proposal. We have since retained the services of MMEC Architects to assist us by updating the 2008 City Hall Program and to develop possible concepts for a city hall building as detailed in the attached scope of work. Existing structures and undeveloped properties will be reviewed as part of this effort. Attached for discussion purposes is a map of the Sprague corridor marked with properties which are currently available for purchase or are undeveloped that could support a city hall use. Other areas of the City will be considered as well as part of this study. OPTIONS: STAFF CONTACT: John Hohunan, Community Development Director ATTACHMENTS: City Hall Work Plan July 3, 2012 Agenda Item—City Hall Acquisition/Construction Considerations Map of Corridor Parcels for discussion 1 of 1 City Hall Work Plan Pre—Planning: 1. Tour the existing facility. 2, Review all existing documentation such as the 2013 Business Plan, current organizational structure, current space plans, and current program document. 3, Identify team structure, team leaders, communication protocol and management decision-making procedures. 4. Establish schedule of events for each phase of work. 5, Prepare questionnaires (based on additional information required to complete the program) — distribute questionnaires. 6. Establish final report format, Programming—Review and Analysis: 1. Interview department directors to establish current and projected area requirements (5-10 years) and personnel needs as initially reported in 2008 program—address any changes and updates. Review programming issues in 2008 program report a. Space plan issues: -Interaction of various areas/adjacencies -Traffic flow -Flexibility of space -Office enclosure requirements: open or enclosed -Areas requiring future expansion or retraction -Security and safety -Quality of space/aesthetics b. Work station issues: -Standardization of configuration/size. -Equipment requirements -Visual and acoustical control c. Storage requirements—open/closed d. Conference requirements—open/closed e. Mechanical and Electrical Issues--are there specific issues that should be addressed (special equipment requirements etc.) 2. Assemble updated information data into report format. 3. Analyze space plans of other comparable jurisdictions and discuss building planning alternative ideas with management. 4. Develop Space relationship diagrams—if different 5. Review with city management. 6. Adjust the area requirements of department and work groups as recommended by MMEC and directed by management. 7. Publish the final updated information describing: a. Existing area requirements. b. Projected area requirements. c. Relationships of departments and work groups. Preliminary Space Planning,Alternatives Analysis: 1. Research available developed and undeveloped properties with city staff. 2. Develop alternative relationships plans using the information gathered on up to 4 building locations—2 existing buildings—2 new building options. 3. Develop preliminary budgeting for construction costs as well as other project costs for development options. a. For existing structure(s), analyze capacity of elements such as structural, mechanical, and electrical systems. b. Analyze site layout alternatives including vehicular and pedestrian circulation, utilities, street impacts,and relationship to surrounding properties. c. Compare alternatives, 4. Review recommendations with city management. 5. Based on outcome of above tasks, develop conceptual renderings for one renovation site and/or one new construction site. 6. Attend up to two city council meetings/workshops to discuss alternatives. 7. Modify/finalize reports based on input from city. This could include additional properties and/or program modifications and/or analysis of other determinants. 8. Publish final documents and plans including any changes. END PRODUCT The outcome of the programming and preliminary space planning process will result in a program that identifies both the existing and the long-range space requirements of the city of Spokane Valley. Stioka ne Valley 11707 E Sprague Ave Suite 106 n Spokane Valley WA 99206 509,921.1000❑ Fax:509,921,1008 ❑cltyhall @spokanevalley.org Memorandum To: Mike Jackson From: Mark Calhoun Date: June 7, 2012 Re: City Hall Acquisition/Construction Considerations initial Acquisition I Construction Assuming the City chose to construct or acquire a replacement structure for City Hall and the cost was $15,000,000, we could conceivably pay for the facility with a combination of cash from our General Fund and issuing Long Term General Obligation (LTGO) bonds. We would make the annual debt service payments on the bonds with the money we save by no longer making monthly lease payments for our existing City Hall. If we converted our 2012 annual lease payment of$473,600 to a bond payment and: o Assumed a 30-year LTGO bond,for which we paid an average interest rate of 4%, I estimate net proceeds (after issue costs)to be used towards construction of$8,029,000. This would leave a balance of$6,971,000 that would be paid with General Fund cash. Source of Money to Construct/Acquire a City Hall Building LTGO Bonds 8,029,000 General Fund cash 6,971,000 15,000,000 , 0 Assumed a 25-year LTGO bond for which we paid an average interest rate of 4%, I estimate net proceeds (after issue costs) to be used towards construction of$7,253,000. This would leave a balance of $7,747,000 that would be paid with General Fund cash. Source of Money to Construct/Acquire a City Hall Building LTGO Bonds 7,253,000 General Fund cash 7,747,000 15,000,000 _ 11SV-FS21Userslnrcnlhoun\City De parfrnents.Financel.2012 06 06 City Hall replacement memo,docx Page 1 • o Assumed a 20-year LTGO bond for which we paid an average interest rate of 4%, I estimate net proceeds (after issue costs) to he used towards construction of$6,310,000. This would leave a balance of$8,690,000 that would be paid with General Fund cash. Source of Money to Construct/Acquire a City Hall Building LTGO Bonds 6,310,000 General Fund cash 8,690,000 15,000,000 Ongoing Operating Costs of a Facility the City Owns Unlike our existing arrangement where as a tenant we incur no costs related to utilities,janitorial or building maintenance, as a building owner we would face all of these over the life of the structure. The City currently leases a 28,236 square feet of space In the existing complex. For this analysis I'll assume a new City Hall building would total 35,000 square feet. Using the CenterPlace facility which has 54,000 square feet as a baseline, I would estimate the costs of a City Hall to he 65% of those of CenterPiace: Square Feet of Space C.H. I CP 1 C.H. 1 CP 35,000 54,000 65% o Based upon the 2013 Budget worksheets, annual utility costs are estimated as follows: Utility Cost C.H. I CP Electricity 1 Gas $55,100 $85,000 Water $6,500 $10,000 Sewer $6,800 $10,500 Garbage $6,300 $9,700 O Janitorial services could be satisfied either by hiring additional City employees or contracting for the work, Given the City's successful use of contractors for so many services I'll assume we would use this model for City Hall as well. Again, using CenterPlace as a model, estimated Janitorial services would cost: Janitorial Cost C.H. CP [Janitorial $55,100 $85,000 o The City would also expect to incur grounds maintenance and snow removal costs which I'll estimate at $25,000 per year. O Annual maintenance costs would likely be relatively little in the early years of the structure and would of course increase as the facility ages. For the sake of this analysis I'll assume an annual cost of$25,000. All totaled, the aforementioned items would result In an annual cost of$179,800. At this early stage this Is obviously a very rough estimate and could be more or less depending upon the size of any structure either built or acquired as well as the size of the parcel upon which the building rested. 1- = - -ti 11SV-FS211.4serslmcalhounlCity ClepartmentslFinance12012 06 06 City Malt replacement merno.docx Page 2 Benefi of Ownershi versus Loaslnc A benefit to constructing or acquiring a City Hall building is that: 1. We can "lock-in" our annual payment at $473,600 for the 20 to 30 year life of the bonds. This will result in slowing the annual growth of the General Fund recurring expenditures due to avoiding a lease payment that increases each year. For example, assuming the City issued 30-year LTGO bonds with an annual payment of$473,600 we would expect to make payments totaling $14,208,000 over the life of the bonds. Assuming our annual lease grew by 2.5% per year, we would expect to pay a total of$21,312,115 over the next 30 years. The savings resulting from ownership rather than leasing over the 30 year period is $7.1 million with a present value saving of$4.06 million, Lease Payment with Annual Annual Difference Payment Increase of Bond (Amount ft _ Year 2.5% Payment Saved) 1 2013 485,440 473,600 11,840 2 2014 497,576 473,600 23,976 3 2015 510,015 473,600 36,415 4 2016 522,765 473,600' 49,165 5 2017 535,834' 473,600 62,234 6 2018 549,230 473,600 75,630 7 2019 562,961 473,600 89,361 8 2020 677,035 473,600 103,435 9 2021 591,461 473,600 117,861 10 2022 606,248 473,600, 132,648 11 2023 621,404 473,600 147,804 12 2024 636,939 473,600 163,339 13 2025 652,862 473,600' 179,262 14 2026 669,184 473,600 195,584 15 2027 685,914 473,600 212,314 16 2028 I 703,0621 473,600 229,462 17 2029 720,6391 473,600 247,039 18 2030 738,655 473,600 265,055 19 2031 757,121 473,600 283,521 20 2032 776,049 473,600 302,449 21 2033 795,450 473,600 321,850 22 2034 I 815,336 473,600 341,736 23 2035 ' 835,719 473,600, 362,119 24 2036 856,612 473,6001 383,012 25 2037 878,027 473,6001 404,427 l 26 2038 I 899,978 473,600 426,378 27 2039 1 922,477 473,600 448,877 28 2040 945,539 473,600 471,939 29 2041 1 969,177 473,600 495,577 30 2042 j 993,406 473,600, 519,806 21,312,115 14,208,0001 7,104,115 Present Value 14,219,831 10,160,4011 4,059,430 2. An added benefit to ownership rather than leasing is that once the bonds are entirely repaid, we liberate the annual payment of$473,600 for other General Fund uses. _. -- - ---- - _-- --.. - __, ttSV-FS2%UserslmcalhountCily Depailments1Finance12012 06 06 City Hall replacement momo,doox Page 3 Conclusion At least in the early years, and likely throughout the next 30 years, the annual cost of a lease payment alone would be less than the combined cost of an annual bond payment plus the annual cost of operations. Cost however cannot be the only factor considered when evaluating whether it Is Netter to lease or own. Other issues that might be considered include: o Depending upon where a City Hall structure was located It could serve as an Investment in the community that could help to jump start economic development. O Additionally, having all City departments under one roof in a facility specifically designed to serve our citizens would improve customer service and potentially lay a foundation that invites business to our City. IISV-FS2lUsorslmcalhounlCily UoparlmentsVinanco12012 06 06 Crly Hall roplacornont moino.docx Page 4 S PR/I GUE- /4 PPLL'...W/1 Y Ct'!if!uL OOli 11 POTENTOAL CITY HALL LOC TIqONS rrr NI A rkkos3d— zi Partially Vacant(Parent Parcel CSV Boundary A a� 1:5,000 SPR GUU-APPLEWAY CORRODOR POTEN`iM;L C CTY H ALL LOCATIONS _P _yG .O _��-� • �"J4;, �q luau r �yt yp�yV Vli.: �, j�.:.. —v_ n•�y y �,,F Sao is ?+�','v^ � l ,,p i ''F 3. 1%."7.17,-;.. -r- s' • wen uf A�• l egend Buildings For Sale Vacant Parcel Partially Vacant(Parent Parcel 1:5,000 S R " GUE- "uPPLEWAY CORRBDOR P©TE TAL IC=HALL LCD " TIO S 1 Buildings For Sale Vacant Parcel Partially Vacant(Parent Parcel CSV Boundary E. 5"a wan 11 'Ow Val� ¢RLW Imo Una MO*03 1:5,000 ikiBSOSIMMS121 SPRA( UE_APPLEW ' " CORRODOR P©TENTIIAL CIIT Y HALL LOCATIONS 7.60 r° -7"•:) • 5 ,4}.•- �SoW mil E`E`r-�^Y Leger Bu Partially Vacant(Parent Parcel CBuildings For Sale Va { ' `• 2 r ii CregifiniVt cant Parcel SV Boundary I yis _lri ,LAY- �`°.''i° 'd -� e " '�.� t 1:5,000 SPR't GUE-A PPLEWAY CORRIDOR POTENTIAL CllTY NLL LOC TINS .r':., r4• I. \' Legend Buildings For Sale Vacant Parcel Partially Vacant(Parent Parcel CSV Boundary * \":Aca1t! a:cU IirS1R1ilk! 1:5,040 Preliminary Review of 2012 Budget (up to date results to be provided at meeting) 2/21/2013 Appleway Landscaping David to University Avenue City of Spokane Valley Winter Workshop 2013 Overview • Background • Feasibility Study Findings/Conclusions • Improvement Options • Recommendations • Discussion 1 2/21/2013 Background • June 2011 -- Council asks staff to look at advancing project idea • Staff identified stormwater grants as possible funding source • Summer/Fall 2012 — consultant assists in performing feasibility study tasks • December 2012 — Feasibility study concludes Ai Feasibility Study • Classified potential landscape areas • Qualified potential areas for stormwater improvements & funding • Identified stormwater quantity and quality benefits from proposed improvements • Provided stormwater cost/benefit analysis 2 2/21/2013 Classification of Potential ji Landscape Areas (D) Hlgh%and Areas In RO'N 26% (F) FighlandAreas, Property Req'd 2% (G)existing Hardscape 14% (C) Possible Swale Areas,l Property Req'd 13% Other 25% (F) Existing irrigated Landscaping 11% (8) Excavate new svra'es In✓ RON 13% (A)Convert Exist.Dryland Swa:es 21% Note: Does not Include areas that have fences along sidewalk Stormwater Project Benefits Area: A B G D E F Benefits Flood Mitigation (Quantity 0 0 0 0 0 0 Improvements) Water Quality 0 • • O O 0 Improvement SW Grant Eligible 0 • • 0 0 0 3 2/21/2013 Estimated Cost to Improve by Area Type Appleway Stormwater Feasibility Study G-Fxist.Hardscape/Driveways $0 F-&ist.Irrigated Landscaping $0 E-lion SW(Highland),need Easements .$120,000 D-lion SW(Highland)in ROW $1,230,000 C-Possible Swale Areas,Need Easements Stormwaler Grant Eligible I$550,000 B-Excavate new swates In ROW Stormwaler Grant Eligible I$550,030 A-Convert Exist.Dryland Swains $620,000 $0 $500,000 $1,000,000 $1,500,000 *Does not Include property acquisition costs or Areas C or E Relative Costs for Water Quality Benefit $7,000 -- - $6,000 - $5,000 - - $4,000 - • $3,000 • • • $2,000 -- • • III $1,000 -- — ■ $0 p to €.R © ° w g a m ra ° c E 8 2_ . § , v m v a ° a °n rn Q g, ¢ ce m v n w v N N E & g x L'Does not Include property acquisition costs 4 2/21/2013 Conclusions • Only 26% of Project is Grant Eligible • Primarily a Landscape Project E1 Only Water Quality Improvements are needed in some areas Li Water Quantity was addressed with couplet project constructed by County Improvement Options • Market Led — Allow redevelopment to make improvements Li Combination — City works with frontage owner(s) to encourage improvements ri City Led — Find funding, design projects, construct 5 2/21/2013 ;, . ., .. 1 . i . . Enterprise DIshman Dodge ! '' Quality Auto UM A4' Sprague — it 2" ; Appleway - ' -$E1 , • ■ _..--• • —lir ., . , - li 11 11' ' ° =. g c , ? :?, Market Led Examples , : ... , ....% , NW Business '0 '• ..---. " ll. .i ; ! e ,. p.- ri. 5. , _, Sprague .e Development a ' ,i-m...v • 1 r ., 1 r,,r., 1 1 ci. [ .. 1 1 1 4rei ' 1 Appleway i'' — . '• '' ' I. • , • , I l'.1. ' 7- / . ' • ' ' i . 1 I '4tr. Applaveey Court . 414.. . ',' - eo , ; '. 4" ,1 ' -.,,•,.e • Apartments @ . ., . ... ,. 2 s•1 ..t,,'1'..,1,.1.:,.:."'-'‘4..*,.-",,,,0:t.h 1.."..:.1 4 1;,1 1 2 .*,,-. 4:•,o,'s,ai',:t,%„,...t t....*N.-..•.:•.;',. ,EV.,;'-.;'ii..i..-i`,f._'Z,_iI t•Dartmouth '1-" •, , . • siy,,,.'' - , 0011110ra,id'MIN 7 .MN - - • I ,4_,... ::„,_ _...,,„ , ri ;. ,,,_, =_ : ., 't::::4■170,:r."-11 w . ' -4.--:-, .' ' - -."' - ----------- mr 1 iljt= . -q'-- —IA ' ••`• t:, --••-_ . • -0, ..,._;:iiminim '1 • ' r'1'",-,-'1:■ .. --..1.".",_ - ....-- --•■,.....' ..,:: C ,...... 1 _ _ ,- -. it r r ..... 1 IIRM1111111-41:44, - - ' ' ,0 . --. L. ,.' 1_-, -;--•' e.,;- Clockwise from btm right: NW Business Dev. Ho Quality Auto Trim .ok.'-"7:4! Dishman Dodge - Appleway Court Apts __- - Enterprise Rental -- - -- 11"..„ ....; ii-ceor.,-L-- ,,%•••,..,,•••-• - 7.7 't-...• ■ 1., ; .4%. .4 . -- :To."'- • dallh .. . ,_ . .,,: 1 ';._ : • •'7- 't'' i •,, .. ■ . . .V' „ .., .-d t..------=-- "Ole-'11 .■' 1 I. '1111 ii 74Lifildk I 1 I _ I 1 - • _ r•r•illti-, ... ,,,-, • , 6 2/21/2013 option — City and Market Led • Meet & work with owners fi Benefits of the "Enterprise" Solution A Help with license agreement Assist with installing improvements • Look into issues with County remnants • Work on improving existing areas with soil amendments, dryland plantings, mow height, limited irrigation I .,I 1 - i i -r y ' s I ., �'! y.. i r _ iI Welding Co. -- e s'r: ue Auto healers r g a vs O 1st b lewd `51i' PP Y t14 . o. 9 O q I. b •1 Aesthetic Issues -, :I Tire Storage 4• Modern Drytiail t • Sprague E ° ;'i I I I n -a E U-CITY • 1s t Jr:, r r - C _ - a , o i.. Tat i r I j •, '' I ,.l I 11' Appleway ° .. f+ v _ 1 sl { }1d. rlN %4'1.r. { ,,l. Walt's Mailing Er,11 r„ m 4th fir 4.�� *! :� y,\° t •' z �I ' +,•. .: . `\fir 1 S 3` t `Y -;11.1,V2 ii'': -�'''f • LL j .Sih r• t,..• 'r. ,_. } \•. tn ,',•+t t f yn -Iii: '.2�*. - ,I :'"lk .'iil� J i.' �1- [ iMTh Ss�V �: f,I, . 7 2/21/2013 • ;, � r �� x , ■. r —i rte' I',_re. I' - ;� t: •�: 1a p .� ail fFj. ,.. '` it s• MI 1 Clockwise from btm right: Used Tire Storage Walt's Mailing - Backside l ;kt-` — { Modern Drywall �_ — U-CITY Backside • Welding Co. 111:M ii 14 S Ito { I " 1 , . 0 , ' 1" ,, [ Carf+iax I, sl - j ..• k° Sprnve- a _ n T-., 2nd '., _i I o a 1��W F � �- � c 5rd � _`' 1 0 Remnants .. _—, ' 1xL• Dfshman Unimproved Hills Property Issues , l Residential ,, = 1' g , I — Vacant ROW 4 r2 I - -- Spra3,IE 751 -° ,1?;I r LL C - -'I Ii. g , a , 7d/ I - O : v I r.1 Appleway %' _ I 5r. 3rd. 1 i1 O. , l 1 I. I �. l`Q. 41 n W 41h t Remnants f`°0 3 sin Z r a` ,i.",,,, -, ,i- °,, Avlsta G _ u '' Remnant 1'. s0-%' , su s — 8 2/21/2013 . f , l} ". t _ si` Y...` x Wt � r'',..; , � Clockwise from btm right: S: . > Spokane Co. Remnants @Coleman ; Spokane Co. Remnant @ University k- - Dishman Hills County Park .- "." ' .-.,;� - ;- CarMax Property •_ _'_„ _ __ Avista Property ---"":;f:(";.-1- "."`-` iy.— i• -.+�"�`._1!t ��i - _-.!J. cttiy" n�- a ate} rr �i ? ■, 4. ' ='ti _.<, - _ t:''' -9-'4'..,5,:i..,-;-.-,-, `-—sue ----- t g s : v '~� '�: --•..----'`--4 Options -- City Led • $3 Million+ for Improvements: . Irrigate"upland" areas - $1,350,000 (does not include minor property acquisition costs) • Install new irrigated swales in ROW: apply for future SW grant - $550,000 • Obtain property for additional swales: $275,000 match apply for future SW grant - $550,000 from APA Fund (does not include property costs) • Convert existing dryland grass swales to irrigated: no grant, no stormwater quality improvement - $620,000 9 2/21/2013 Recommendation • Based on analysis and conclusions of the study, only 36% of project would be eligible for 75% stormwater grants, leaving $2.25M for City funding. k_ , 10 City of Spokane Valley 1 Economic Development 1 Committee Final Report to City Council `4. CITY (W pokane Valley® Councilmember Ben Wick, Chair 12/11/2012 Committee Members On March 20, 2012 City Council approved a motion to form an Economic Development Ad Hoc Committee to research short and long-term goals and projects to help grow the Spokane Valley economy. At the April 24, 2012 Council Meeting a motion was passed to confirm the Mayoral Appointments made by Mayor Towey. The Committee consisted of the following individuals: Citizens Ben Small, Grant Person and Robin Toth; Tourism Representatives Keith Backsen, Julie Cohen and Erin Gurtel; Business Representatives John Miller, Wayne Frost and John Guarisco; Youth Members Ben Baker and Josh Ramsey; and Councilmembers Brenda Grassel and Ben Wick. Committees Purpose The goal of the Economic Development Committee was to hear from members of the community gathering information and ideas about projects and/or improvements that could benefit economic development in Spokane Valley, including: • Physical infrastructure improvements such as street and road improvements, signage, park and recreation facilities and other public or private enhancements. • Program and services infrastructure such as safe community, permitting services, code enforcement, park maintenance, street maintenance, etc. • Branding and "key messages" and other community building programs to help identify and promote the City of Spokane Valley as a great place to live and work. The Process The Committee began the process by identifying categories of community representatives that are currently working on economic development within the Spokane Valley, as well as areas previously discussed for potential economic development. Those individuals and groups were identified as representatives in designated categories and defined as Community Stakeholders. In order to help prepare the Stakeholder Groups, the Committee provided the following questions and asked that each group come prepared to give a 15 minute presentation. 1. What does the Spokane Valley area currently offer for your group? 2. What challenges/opportunities do you have? 3. What do you need to expand? 4. How are your goals going to increase jobs/private investment? 5. How can we help? The Committee then dedicated separate meetings to focus on each Stakeholder Group. A total of twelve meetings were held between May 16 and November 8, 2012. Stakeholder Groups and representatives interviewed were: Sports Eric Sawyer,Spokane Regional Sports Commission Phil Champlin, HUB Sports Complex Page [ 1 Hospitality Phil Costello,Washington Restaurant Association Toni Hansen and Jody Sander, Spokane Hotel/Motel Association Cheryl Kilday,Visit Spokane River Andy Duna u,Spokane River Forum Chris Guidotti, Washington State Parks Business Development Nancy Holmes, Greater Spokane Valley Chamber Robin Toth, Greater Spokane Incorporated Workforce Development Mark Mattke,Spokane Area Workforce Development Council Ben Small, Central Valley School District City of Spokane Valley's Zoning and Development Codes Overview Scott Kuhta, Planning Manager Lori Barlow, Senior Planner Mike Basinger, Senior Planner Local Developers Jodi Traeger, Pinecroft Business Park Dennis Crapo, Diamond Rock Construction Ken Tupper, L and L Homes Miscellaneous Nancy Ledeboer,Spokane County Library District Steve Worley, City of Spokane Valley Senior Engineer, Capital Improvement Projects Feedback Received Throughout the process the Committee received enthusiastic feedback and excitement for helping spur economic development within the Spokane Valley. The following goals and projects were brought up in discussions with the Stakeholders: SHORT-TERM GOALS/PROJECTS • Participate as a regional tourism partner • Promote the "free parking" benefits of doing business in the City of Spokane Valley(CSV) • Identify reasons for people to live and do business in the CSV • Promote CSV as a business friendly community • Promote access to the Spokane River • Continue to support and attend Greater Spokane Valley Chamber sponsored events • Provide continued funding for CSV's economic development partners • Support the Chamber's entrepreneurial training classes • Implement a Certified Sites Program Page 12 • Create and promote a partnership with the Spokane Area Workforce Development Council to develop a CSV presence • Create educational outreach on activities, changes, and programs the City is involved in • Collaborate with Spokane Transit Authority more actively in route decisions • Continue to provide funding for the HUB and Regional Sports Commission • Review the Regional Sports Commission Project Sports 2012 Vision Team Study (estimated to be released in October) • Investigate the possibility of branding CSV as the "amateur and youth sports capital" • Investigate options for development project sureties currently allowed LONG-TERM GOALS/PROJECTS • Create a vision for CSV--What do we want to be? • Revise the funding process for economic development agencies and lodging tax recipients • Develop a softball/baseball complex • Develop a championship golf course • Develop a cross country course • Develop an ice complex • Expansion of the HUB • Enhance existing sports facilities (i.e. soccer fields at Plante's Ferry Park) • Develop an indoor aquatic complex • Recruit"destination" businesses • More outdoor activities (Randall Survey states 70% of visitors would like more outdoor activities) • Attract a culinary school • Develop plans for street beautification/lighting/signage within the CSV • Support/promote a "Buy Local" Program • Create a location in the CSV that has a great vibe or would be considered a neighborhood destination (like Sherman Avenue in Coeur d'Alene or downtown Spokane) • Develop districts or zones within the CSV that could provide marketing, self-identity and/or grant opportunities • Participate in the Regional Wayfinding and Gateway Signage Program • Create more biking trails • Develop a river park with trails • Promote the Spokane River as a regional/national whitewater and fishing attraction • Help advocate/connect with funding for river enhancements • Partner to help develop a "regional trails" marketing program (i.e. adding pedestrian trails to the www.trails.com website) • Develop enhanced river access at Sullivan Park as part of the Sullivan Bridge replacement project • Provide leadership to develop a regional or Valley trails system website (possibly patterned after the water trail website) • Improve the trail access point at Mission Avenue • Potential land swap for Sullivan Park Land currently owned by the State of Washington • Develop a trail on both sides of the river to allow for a loop within our corridor • Increase the amount of local parks throughout the CSV • Connect current assets to global search engines, parks, trails, river, etc. • Develop a plan for marketing the Spokane River as a destination point Page 13 • Promote the development of a restaurant along the Spokane River • Work to renew the agreement between Washington State and the individual cities for river access(the current agreement was signed by the county prior to incorporation) • Determine ownership and funding for capital improvement costs to the Centennial Trail • Implement a Port District • Support educational capital requests to Olympia for better work force development opportunities (example:the next phase of Spokane Valley Tech School) • Create an annexation process for adding areas or parcels into the City • Champion the Bridging the Valley Project • Add a signal light at Pines/Mirabeau Parkway • Create/define a City Center • City Hall Recommendations Knowing that resources are limited and wanting to help focus the City of Spokane Valley's efforts, the Committee puts forth the following recommendations for goals / projects that could make the most direct impact. SHORT-TERM GOALS/PROJECTS Participate as a regional tourism partner. Tourism is a large part of our economy and provides our region with funding from citizens outside of our direct jurisdiction. Discussions with stakeholders suggest that we need more communication and collaboration between the City leadership and other agencies. Promote the City of Spokane Valley as a business friendly community. Throughout the discussions the Committee discovered that there are a lot of misunderstanding and misconceptions surrounding the City of Spokane Valley Operations, particularly in the permitting process. Provide funding for economic development partners including: Greater Spokane Incorporated, Visit Spokane, Spokane Valley Regional Chamber of Commerce, Regional Sports Commission. Reoccurring statements from Stakeholders emphasized that these groups play a major role in economic development or regional promotion by helping create and maintain businesses within our region. The Committee recognizes that funding is the largest limiting factor for tourism promotion. While the City of Spokane Valley does provide some funding, the Committee recommends that the City continue to find ways to enhance funding of these organizations. Promote access to the Spokane River. It was said that we have the most beautiful section of the Spokane River, yet we don't promote it. The Sullivan Hole area is a national attraction for whitewater rafters and fly fishermen. Implement a Certified Sites Program. In order to be competitive with business recruitment we need to provide our economic development partners with additional tools. Businesses looking to expand or locate to our area want to know that their business(s) can be opened without long delays. It is also Page 14 important to note the importance of consistency, define what a Certified Site means in Spokane Valley, and provide a process for sites to become certified. LONG-TERM GOALS/PROJECTS Planning: A vision for the City of Spokane Valley will provide the City with a cohesive direction and enable the City to seek funding opportunities. • Encourage the creation and development of districts within the City of Spokane Valley that would provide neighborhood destinations and business marketing opportunities. • Define a city center to provide the City of Spokane Valley with its own identity. River and Recreational Areas: The City of Spokane Valley contains one of, if not the most vibrant section of the Spokane River, yet we don't promote it. • Create a plan for developing and marketing the Spokane River as a major destination. • Create defined access points between the Centennial Trail and the Spokane River(this will help protect the environment and improve river access). • Consider a preventative maintenance program for the Centennial Trail similar to street preservation. Small investments now would prevent expensive projects later on. Sports/Sporting Facilities: With the increase in youth and intramural sports participation, the number of citizens that have to travel throughout the region has also grown. • Enhance existing sports facilities to attract tournaments and events to the area (i.e. soccer fields at Plante's Ferry Park, expansion of the HUB). • Consider making the City of Spokane Valley the youth/intramural sports capital of the region guided by the Sports Commission Project Sports 2012 Vision Study(to be released in the near future). Diversity: Recognize that it is the balance between commercial, industrial and residential that makes our City strong and defines who we are. • Support industrial development by expanding/providing sewer and water availability. • Provide annexation procedures and proactively consider areas designated as urban under the Urban Growth Area (UGA). For example, developers pointed out the shortage of large residential development lots available within the City of Spokane Valley. • With limited resources available for commercial recruitment the City of Spokane Valley should work with strategic partners in recruitment of destination type businesses (i.e. businesses that people are willing to travel for). Page 15 '11.1111\ " pokane.Valley has been the best city � � if when it comes to obtaining permits." ' �.1110 IWest Spokane Valley Walmart Manager r/a r Mansfield srr�r. I{0}�1hIUHlTY� po mile' CEO rear�unuenitomENT Milkky spokanevalley.or a k , 4 The Friendliest • A.. Permitting Process r - d �i in /Vashington..... 1 '1 s spokanevalley.org `. Spoane Valley e' COMMUNITY& 1 1 `,. CED ECONOMIC©EVEIOPMENT - i . r. , • COUNTY OF SPOKANE WASHINGTON Eat LA G.KOvACS Department Of Purchasing PHONE(509)477-2301 DIRECTOR 9 FAX(509)477-6027 901 N.Monroe,Seta 3500,Spokane,WA 99201 - REQUEST FOR QUALIFICATIONS (RFQ)P8068 Consulting Services To Evaluate Solid Waste Transfer And Disposal Options N Submittals from minority,women and disadvantaged business enterprises are encouraged SUBMITTAL DEADLINE SUBMIT 3:00 P.M.Local,Thursday,February 28,2013 Original phis six(6)duplicate copies and one electronic copy DELIVERY BY HAND DELIVERY BY MAIL Spokane County Purchasing Department Spokane County Purchasing Department 90I N.Monroe,Third FIoor,Suite 350E 901 N.Monroe,Suite 350B Spokane,Washington Spokane,WA 99201 Prepared 13y: Prepared For: David T.Raymond,Senior Buyer Spokane County Utilities Department Technical questions should be directed to Bill Wed lake,Solid Waste Closure Manager at wwedlake @spokanecounty.org or by phone to(509)477-7281. For packet requests and administrative questions contact Bob Boyce,Buyer 3,at rboyce @spokanecounty.org or ph-. )47 -3694 t/ /.41, _ . -S 2o t � �� la G.Kovacs, f.P.M. Date Bruce N.Rawls,P.E. Date • ector of Purchasing Utilities Director / lt/ -5--i 3 Bill Wed lake Date Regional Solid Waste Coordinator If your firm elects to not submit a response to this Request For Qualifications please complete the"No Response Statement" form and return to the County. Spokane County Purchasing Department tt` ' ' RFQ Number: 901 N. Monroe, Suite 350B 1 ti Spokane,WA 99201 T P8068 SPOKANE COUNTY WASHINGTON NO RESPONSE STATEMENT Receipt of this completed form will assist us in calling for future submittal work of this nature.Please complete and submit this form prior to the submittal deadline as shown on the Request For Qualifications notice or document. A response to the Request For qualifications is not being submitted for the following reason(s): ❑ We do not provide the required services 11 Insufficient time to prepare submittal ❑ The project scope is too small ❑ Licensing restrictions(please explain) ❑ The project scope is too large ❑ Other reasons or additional comments(please explain below) ❑ Cannot handle due to present work load I/We wish to respond to similar Authorized Company Official--Signature and Title Date services In the future 0 Yes in No Do not write in this space Firm Name Address City State Zip Code Telephone Number TABLE OF CONTENTS SECTION DESCRIPTION PAGE REQUEST FOR QUALIFICATIONS 1 1.0 NO RESPONSE STATEMENT 1 1.1 DEFINITIONS 1 1.2 NON-DISCRIMINATION 1 1.3 SERVICE DESIRED 1 1.4 PROJECT LOCATION 1 1.5 PERFORMANCE OF SERVICES 2 1.6 CONFIDENTIAL/PROPRIETARY SUBMITTAL MATERIAL 2 1.7 ADDENDA TO THE REQUEST FOR QUALIFICATIONS 3 1.8 SCHEDULE 3 1.9 SELECTION PROCESS 3 1.10 INTERVIEWS 3 1.11 LIMITATIONS 4 1,12 CONTRACT 4 1.13 GENERAL CONDITIONS 4 1.14 KEY EMPLOYEE(S) 5 1.15 INSURANCE 5 1.16 CONFORMANCE WITH FEDERAL,STATE AND LOCAL LAWS 6 1.17 RECOMMENDATION COMMITTEE 6 1.18 SUBMITTAL CONTENTS 6 1.19 SUBMITTAL FORMAT AND BINDING 7 1.20 SUBMITTAL PACKAGING 7 1,21 SUBMITTAL DELIVERY 7 ATTACHMENT A-RESPONSE TO REQUEST FOR QUALIFICATIONS 8 PART 1-COVER SHEET 8 PART 2-ADMINISTRATIVE INFORMATION 9 PART 3-CERTIFICATIONS,ASSURANCES AND BENEFICIAL INTEREST DISCLOSURE FORM 10 PART 4-RESPONSE TO CRITERIA IN ATTACHMENT B 13 ATTACHMENT B-EVALUATION CRITERIA AND WEIGHTS 14 ATTACHMENT C-MANDATORY TERMS AND CONDITIONS 16 ATTACHMENT D-INSURANCE REQUIREMENTS 19 ATTACHMENT E--SCOPE OF WORK AND SERVICES 21 1.0 BACKGROUND AND PURPOSE 21 2,0 SCOPE OF SERVICES 21 -I- REQUEST FOR QUALIFICATIONS 1.0 NO RESPONSE STATEMENT:Firms that are not able or do not wish to submit a response are encouraged to complete and return the enclosed No Response Statement form. Return of the form will help the County keep its solicitation lists up to date,minimize printing and distribution costs and stop inconveniencing Vendors with what they might perceive as"junk mail".Therefore to help achieve our goal if no response to this solicitation is received by a vendor after two consecutive mailings,the vendor may be deleted from our vendor list for this type of commodity item. 1.1 DEFINITIONS: For clarification and the purpose of brevity,the following definitions will be used throughout these specifications: # Term Definition 1. See Entity. 2.Architectural and Engineering services.Professional services rendered by 1 A/E any person contracting to perform activities within the scope of the general definition of professional practice in chapters 18.08, 18.43,or 18.96 RCW, 3. The person or entity awarded a contract resulting from this RFQ. 2 Company Same as Entity. 3 Consultant Same as Entity. _ 4 Contractor Same as Entity. 5 County Spokane County Washington, a political subdivision of the State of Washington. 6 Entity' A firm, company or a person working through a sole proprietorship or other legal organizational structure. 7 EPF Means Essential Public Facilities 8 Firm See Entity. 9 Person See Entity. 10 Professional Services See Consultant 11 Respondent An entity submitting a response to the RFQ 12 Vendor Same as Consultant I Unless otherwise specified newly established entities will be given consideration if they are able to demonstrate a history of experience as indicated in their response to This RFQ by their key personnel who will be assigned to this project. 1.2 NON-DISCRIMINATION: The Spokane County Board of County Commissioners hereby notifies all firms that no person or organization shall be discriminated against on the basis of race,religion, color, age,sex or national origin in consideration for an award issued pursuant to this advertisement.Additionally minority business enterprises are encouraged to submit responses to this invitation. 1.3 SERVICE DESIRED: Consulting services to evaluate the options available to the County and the City of Spokane Valley for the transfer and disposal of municipal solid waste (MSW)plus other miscellaneous related tasks. Options will include but not be limited to: Option 1 -The purchase and utilization of one or both of the two existing City of Spokane transfer stations(north county and valley); Option 2—The construction of a new transfer station(s); and Option 3—A combination of Options 1 and 2. Spokane County is initiating this RFQ on behalf of itself and the City of Spokane Valley. Spokane County and the City of Spokane Valley have entered into a Memorandum of Understanding to jointly acquire and utilize the firm selected through this RFQ, It is the intent of the RFQ to have the services described herein be provided under a single contract. See the Attachment titled "Scope of Work And Services"for further details. 1.4 PROJECT LOCATION: Spokane County,Washington. February 4,2013 Request For Qualifications,P8068 Page 1 of 23 1.5 PERFORMANCE OF SERVICES:The County intends that the firm awarded a contract will perform the work commencing upon the notice to proceed and terminate upon project completion and acceptance unless terminated sooner with written notification by the County. 1.6 CONFIDENTIAL/PROPRIETARY SUBMITTAL MATERIAL 1.6.1 The Washington Public Disclosure Act, Chapter 42.56 RCW("Public Records Act")exempts the following information from public disclosure: 1.6.1.1 Valuable Formulae,Designs,Drawings,Computer Source Code or Object Code, and Research Data". 1.6.1.2 Proprietary data, trade secrets, or other information that relates to: (a)A vendor's unique methods of conducting business; (b)data unique to the product or services of the vendor. "Trade Secrets" are defined as information, including a formula,pattern, compilation,program, device,method,technique, or process that: (a) Derives independent economic value, actual or potential,from not being generally known to, and not being readily ascertainable by proper means by,other persons who can obtain economic value from its disclosure or use; and(b)Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy. 1.6.2 Any information contained in the submittal that is considered confidential/proprietary must be clearly designated and marked. Marking of the entire submittal or entire sections as confidential/proprietary will not be honored and may render the submittal as non-responsive. Marking of pricing as confidential/proprietary will not be honored. 1.6.3 Submittals submitted to Spokane County for consideration will be held in confidence, and not be made available to other vendors for review or comparison until after award and contract execution. 1.6.4 If a request is made to view a proposer's confidentiallproprieta►y documents,records, or information, Spokane County will comply strictly with the Public Records Act. 1.6.4.1 Spokane County shall notify the proposer in writing of the public records request as provided in RCW 42.56.520. Within ten(10)days of this notice,the affected proposer will be asked to provide the legal basis under which such documents are not subject to disclosure under the Public Records Act.Additionally, County legal staff will review the documents requested to determine whether or not the documents are subject to disclosure under that act. Spokane County will be the sole judge as to the records,documents or information that constitutes public information. 1.6.4.2 The proposer shall be notified in writing if Spokane County determines that the documents, records, or information are subject to disclosure. The proposer shall take such legal actions as it deems necessary to protect its interests.If the proposer has not commenced such actions within five(5)calendar days after receipt of the notice that Spokane County legal staff has determined such documents are subject to disclosure and provided Spokane County written notice of the actions, Spokane County may make such portions available for review and copying by the public as Spokane County,in its sole judgment as to the records, documents or information that constitute public information under the Public Records Act. 1,6.5 Defense and Reimbursement Obligations: 1.6.5.1 The proposer asserting that portions of its submittal can be legally protected shall bear all costs of defending such assertion, including indemnifying and reimbursing Spokane County for its administrative, expert and legal costs and judgments involved in defending itself in actions arising from such assertions by the proposer including(without limitation) any assessments as provided by statute. February 4, 2013 Request For Qualifications, P8068 Page 2 of 23 1.6.5.2 By submitting a submittal with portions marked"Confidential"or"Proprietary or Business Trade Secrets"or"Valuable Formulae,Designs,Drawings, Computer Source Code Or Object Code, or Research Data" or the like,the proposer has thereby agreed to the provisions of this section, including the defense and reimbursement obligations. If these terms are not acceptable, a proposer should consider not repaving to this Request For Qualifications. 1.7 ADDENDA TO THE REQUEST FOR QUALIFICATIONS: 1.7.1 Only those clarifications or interpretations of the documents that have been issued by written addenda by the Spokane County Purchasing Department will be official. Clarifications given during the submittal process by Spokane County to respondent's questions will be considered informal and unofficial. The county shall not be held responsible for oral interpretations. Should any apparent discrepancies,omissions, or doubt as to meaning be found in the document the respondent shall at once notify the person listed above for administrative questions. 1.7,2 Acknowledge receipt of addenda in Attachment A,Part I where called for.Failure to provide acknowledgment may result in the submittal being rejected as not responsive. 1.8 SCHEDULE: (The following dates are based upon initial planning and should be considered tentative). Last date for questions regarding the RFQ _February 21,2013 Responses due February 28,2013 Evaluate applications beginning the week of March 4,2013 Interview finalists(if conducted) beginning the week of March 11,2013 Designation of the most highly qualified firm by Board of County March 1$,2013 Commissioners the week of Begin contract negotiations the week of March 25,2013 1.9 SELECTION PROCESS: 1.9.1 Spokane County will be the sole judge in the determination of the most highly qualified firm. A recommendation committee will rank all proper submittals based on the evaluation criteria set forth in this packet. From these rankings either a recommendation for the most highly qualified firm will be made or a short list of leading candidates will be developed for the purpose of interviews. 1.9.2 Spokane County reserves the right to select the most highly qualified firm based solely on the written response to the evaluation criteria. Interviews are not a mandatory part of this process. Spokane County will be the sole judge in the determination of the most highly qualified firm, 1.10 INTERVIEWS: 1.10.1 Interviews will be held at the sole option of the County. If interviews are conducted selected firms will plan to have their identified Project Manager make the presentation.In addition other identified key personnel should be on the interview team. Short listed firms may be asked to provide supplemental or additional information for review by the committee prior to the interviews. 1.10.2 The County reserves the right to utilize new or revised evaluation criteria and weights to be used in evaluation of the firms being interviewed. If changes are made to the criteria or weights they will be reduced to writing and be sent to the interview candidates prior to the conduct of the interviews. 1.10.3 Committee members will use the applicable evaluation criteria and weights to evaluate interview information.Previous clients may be contacted as part of the evaluation process. The recommendation committee will rank the firms interviewed and present their recommendation to the Board of County Commissioners for selection of the most highly qualified firm. February 4, 2013 Request For Qualifications,P8068 Page 3 of 23 1.11 LIMITATIONS: 1.11.1 A resolution by the Spokane County Board Of County Commissioners declaring a firm as the"most highly qualified"to perform the work referred to in this RFQ is not intended, nor will it in any way be construed or considered,to be a contract or an exclusive guarantee to furnish the services associated with this RFQ or any other work suitable to a firm of its type. 1.11.2 Any contract awarded will be nonexclusive and if it be in the County's best interest it may award work to other firms.Any contracts resulting from this request for professional qualifications will be between the County and the provider of services and may be canceled upon written notification by the County. 1.11.3 The production of any schematic design,master plan or any other work produced as part of a scope of work, will not be a guarantee that the firm preparing it will have the exclusive right to perform any or all work associated with them. 1.12 CONTRACT: A contract for the work of the RFQ will be negotiated utilizing a Scope Of Work(SOW)and fee prepared by the Consultant. If an agreement cannot be reached with the selected Consultant,the next"most highly qualified" Consultant will be contacted for contract negotiations.No work will be undertaken without a mutually agreed upon statement of work,fee,and contract executed by the parties. 1.13 GENERAL CONDITIONS: 1.13.1 This request for qualifications does not commit Spokane County to award a contract or to pay any costs incurred in preparing a submittal or to procure or contract for services or supplies. Spokane County reserves the right not to select any firm for the services based on this RFQ,to accept or reject any or all submittals,or to cancel, at its discretion,this request for qualifications at any time. 1.13.2 The County reserves the right to utilize the request for qualification process for any reason whatsoever and to contract for work regardless of project size,type or estimated fee value. 1.13.3 The County reserves the right to award work to other firms and to make a selection and contract for work regardless of project size,type or estimated fee value. 1.13.4 Debarred Or Suspended Party:The County will not make any award or permit any award or contract at any tier to any party which is debarred, suspended or in any way is excluded from procurement actions by any State or Local governmental agency. If information becomes available, such evidence may be grounds for non- award or nullification of the Contract. 1.13.5 Maintenance Of Records: The Contractor will maintain,for at least three(3)years after completion of this contract, all relevant records pertaining to the contract.The Contractor shall make available to the County, Washington State Auditor,Federal Grantor Agency, Comptroller General of the United States or any of their duly authorized representatives,at any time during their normal operating hours, all records,books or pertinent information which the Contractor shall have kept in conjunction with this Agreement and which the County may be required by law to include or make part of its auditing procedures, an audit trail or which may be required for the purpose of funding the services contracted for herein. 1.13.6 Contract Termination: 1.13.6.1 Any formal agreement resulting from this RFQ may be terminated by the Consultant upon thirty (30)days'prior written notice to the County in the event of substantial failure by the County to perform in accordance with the terms of this Contract through no fault of the Consultant. February 4,2013 Request For Qualifications,P8068 Page 4 of 23 1.13.6.2 Any formal agreement resulting from this RFQ may be terminated by the County with or without cause immediately upon written notice to the Consultant. If the Consultant's termination of this Contract is not for cause the Consultant shall be paid,on a prorated basis, for services rendered to the County's satisfaction through the date of termination. 1.13.6.3 After receipt of a Termination Notice and except as otherwise directed by the County the Consultant shall: (1) Stop work on the date and to the extent specified; and (2)Terminate and settle all orders and subcontracts relating to the performance of the terminated work; and (3)Transfer all work in process,completed work, and other material related to the terminated work to the County; and (4)Continue and complete all parts of the work that have not been terminated. 1.13.6.4 In the event of termination through no fault of the Consultant, the County agrees to pay the Consultant for all services performed to the date of termination based upon actual costs and expenses incurred according to contract.Payment will be based upon an itemized breakdown and documentation by the Consultant that services have been performed to the date of termination and acceptance of said documentation by the County. 1.13.6.5 If the event of termination for cause due to a determination by the County that it is no longer the most highly qualified firm to carry on the work of the contract the Consultant shall reimburse the County for all reasonable costs associated with the replacement of the Consultant with a new Consultant.In addition, and at no cost to the County or the replacement Consultant,the terminated Consultant shall provide the replacement Consultant with all of the work product produced under the contract to the date of termination which is deemed necessary for the replacement Consultant to carry on the work of the project 1.14 KEY EMPLOYEE(S): It is expected that the Project Manager and other key employee(s)upon which the Consultant based its qualifications to perform the work of the RFQ will be the ones who perform the services on behalf of the Consultant. Any proposed change in these key personnel shall give Spokane County the right to re- evaluate the qualifications of the Consultant. 1.14.1 A written request by the Consultant for a substitution or replacement of its project manager or other key employee(s)will be submitted to the County for review. The request will describe why the action is being requested and be accompanied by the documentation for the person(s)as called for in the RFQ's criteria section dealing with the competence of personnel and any applicable specialized experience. Based upon the County's review of the Consultant's documentation, and any supplemental information that may have been submitted at the County's request,the County, may at its sole option: (1)approve the Consultant's request in writing; or(2)deny the Consultant's request and call for other substitute(s)or replacement(s)to be submitted for review; or(3) terminate the Consultant's contract for cause and remove the Consultant from the project. 1.14.2 In submitting a response to the RFQ the Consultant acknowledges and agrees that it is the County's sole right to make such determinations as stipulated and set forth above. 1,15 INSURANCE: 1.15.1 The Consultant with whom the county enters into contract for a scope of work and fee mutually agreed upon under RFQ P8068 will be required to furnish the minimum insurance coverages and limits stipulated in the Attachment titled"Insurance Requirements". 1.15.2 The Consultant will furnish the County with evidence of the insurance coverages in the form of a certificate of insurance,with copies of the additional insured endorsement, all exclusions and deductibles applicable to the insurance policy, as evidence of the required coverages before any work under the RFQ can be awarded. The Consultant will provide the County with an updated Certificate Of Insurance at any time the February 4, 2013 Request For Qualifications, P8068 Page 5 of 23 conditions of the policy update or change any of the conditions set forth herein. The certificate holder shall be Spokane County C/O Spokane County Purchasing Department, 901 N.Monroe, Ste 350B, Spokane,WA 99201- 2158. 1.15.3 The Consultant shall not commence work,nor shall the Consultant allow any subcontractor to commence work until a certificate of insurance meeting the requirements set forth above,has been submitted to the Purchasing Department for approval by the County Risk Manager.Any exclusions that may restrict the required coverage must be pre-approved by the Spokane County Risk Manager. The County reserves the right to review and approve all insurance carriers, companies, limits,conditions,and coverages.The Consultant agrees to furnish a copy of the Insurance Policy within five(5)days of receipt of written request by the County. 1.15.4 Failure of the Consultant to fully comply with the above insurance requirements during the term of the agreement shall be considered a material breach of the contract and could be cause for immediate termination of the Contract at the County's discretion.Alternatively the County may procure and maintain, at the Consultant's sole expense, insurance to the extent deemed proper up to the amount of the required coverage(s).The County may offset the cost of such insurance against any payment due to the Consultant for any contract work delivered to Spokane County whether under this RFQ or not. 1.16 CONFORMANCE WITH FEDERAL, STATE AND LOCAL LAWS: Services and construction of a project as a result of the use of the Consultant's services including the letting of subcontracts in connection with any project work related to this request for qualifications(RFQ)shall conform to the applicable requirements of Federal, State and local laws and ordinances. If not elsewhere stated in this RFQ document it will be the responsibility of the County to inform the Consultant prior to the development of a scope of work and fee which process(es), if any, listed in the Attachment titled"Special Federal, State And Local Requirements", will apply to the contract. 1.17 RECOMMENDATION COMMITTEE: 1.17.1 Due to the number of firms that usually respond and the amount of time available for committee review it is strongly recommended that the response be concise and to the point. The response should be structured in order to make it easy for the committee to evaluate the firm's professional capabilities and experience. 1.17.2 Unnecessarily elaborate responses, beyond that sufficient to present a complete and effective response, are not desired and may be construed as an indication of a firth's lack of cost consciousness.Unless specifically requested in the RFQ, elaborate art work,corporate brochures, lengthy narratives, expensive paper, specialized binding,and other extraneous presentation materials are neither necessary nor desired. 1.18 SUBMITTAL CONTENTS: The submittal response consists of the following items which should be submitted in order: Item 1: Attachment A,Part 1 -REQUEST FOR QUALIFICATIONS COVER SHEET and receipt of addenda acknowledgment.To facilitate identification of the submission please use this Part,or reproduction, as the very first page on the outside of all document copies. Color of sheet is to be white,20 lb, maximum weight. Item 2:Attachment A, Part 2 -Administrative Information.Use this Part, or reproduction, as the second page behind Part 1. Color of sheet is to be white,20 lb.maximum weigh. Item 3: Attachment A,Part 3 -Certifications,Assurances And Beneficial Interest Disclosure Form. Color of paper is to be white,20 lb.maximum weigh. Item 4: Cover letter(optional) February 4, 2013 Request For Qualifications,P8068 Page 6 of 23 Item 5;Attachment A,Part 4.Response to the evaluation criteria in the Attachment B titled"Evaluation Criteria Arid Weights". NOTE: Submissions received by the County become part of the official records for this request for professional qualifications and cannot be returned. 1.19 SUBMITTAL FORMAT AND BINDING: 1.19.1 Document pages are to only be printed on one side. 1.19.2 Submittal page size should be 8 '/"x 11"and the paper weight should be 18 to 20 lb. 1.19.3 Text type size should be at least 10-point. 1.19.4 Each submittal copy should be bound in a single volme.Depending on the submittal's thickness a staple in the upper left corner is the preferred binding. A spiral, 19-ring binding the next choice and as a last choice a three ring type binder. 1.19.5 The cover should consist of Part 1 of Attachment"A"-General Information. 1.19.6 Personnel resumes should be no longer than two(2)pages per person single sided. 1.19,7 One additional electronic copy (PDF file)is to be submitted on a universal serial bus(USB)flash drive(s)or compact disc(s)(lx thru 52X compatible CD). NOTE: Bulk must be kept to an absolute minimum. Any material submitted for consideration must be incorporated in each response copy. A single set of material will not be reviewed. 1.20 SUBMITTAL PACKAGING: Submissions should be sealed in an opaque envelope or package which has been clearly marked in the upper left corner with the words"Request For Qualifications"followed by the firm name and address. In the lower left corner of the envelope or package display the RFQ number P8068, submittal date of February 28,2013, and title" Consulting Services To Evaluate Solid Waste Transfer And Disposal Options". 1.21 SUBMITTAL DELIVERY: 1.21.1 It is the sole responsibility of the respondent to ensure their response is in the possession of the Spokane County Purchasing Department on the day, date,time and location stipulated on the cover sheet, Submittals delivered late may be rejected as non-responsive.Firms will be given notice if their submittals have been received late and will be rejected. 1.21.2 Firms with rejected submittals,who wish to have them returned,will have two(2)County work days, starting the day after the due date to either pick up their submittals or to make arrangements for their return including the pre-payment of any shipping or mailing costs.After the two day holding period the County, at its sole discretion,will dispose of unclaimed submittals in a manner and method of its choosing. February 4, 2013 Request For Qualifications,P8068 Page 7 of 23 ATTACHMENT A-RESPONSE TO REQUEST FOR QUALIFICATIONS PART 1-COVER SHEET A.Name Of Contracting Party B.Name of Contact Person Regarding This Submittal Title Telephone Number including area code Email Address C.Name of Contact Person For Scope Of work and Fee Inquiries (If different than name listed in B above.) Title Telephone Number including area code Email Address D, RECEIPT OF ADDENDA:Firm acknowledges receipt of the following addenda if any; Addendum No. Addendum No. Addendum No. Addendum No. Dated Dated Dated Dated SUBMITTAL CERTIFICATION I certify that to the best of my knowledge the information contained in this request for qualifications is accurate and complete and that I have the legal authority to commit this agency to a contractual agreement. I realize the final finding for any service is based upon funding levels and the approval of the Spokane County Board of County Commissioners. Print Name Title Signature,Administrator, or Applicant Agency Date February 4, 2013 Request For Qualifications,P8068 Page 8 of 23 PART 2 -ADMINISTRATIVE INFORMATION A. FIRM: 1.Name of Contracting Party: 2.Physical Address: 3.Mailing Address including zip code: 4.Remit To Address including zip code: 5. Telephone number including area code: 6.Fax number including area code: 7.E-mail address for business correspondence: 8.Federal Tax Identification Number: 9. Washington State UBI Number if issued: 10. State Industrial Account Identification Number if issued: 11.Following is a listing of all engagements the company has undertaken in the last five years which have resulted in: (a)Arbitration or litigation and the disposition of the cases. (b)Claims being filed by the Federal Government or the Washington State Departments of L &I, Employment Security or Revenue. (c)Liens filed by suppliers or subcontractors. List with whom, for what, and amount. B. INSURANCE COMPANY(S)(list all that are relevant): 1.Name of company: 2.Mailing Address including zip code: 3. Insurance Agent Name: 4, Insurance Agent Telephone number including area code: 5. Insurance Agent Fax number including area code: 6. Insurance Agent email address February 4, 2013 Request For Qualifications,P8068 Page 9 of 23 PART 3- CERTIFICATIONS,ASSURANCES AND BENEFICIAL INTEREST DISCLOSURE FORM Complete the Certifications,Assurances And Beneficial Interest Disclosure Form.The form begins on the following page. February 4, 2013 Request For Qualifications,P8068 Page 10 of 23 CERTIFICATIONS,ASSURANCES AND BENEFICIAL INTEREST DISCLOSURE FORM 1.0 The following certifications and assurances are given as a required element of the submission to Spokane County with the understanding the truthfulness of the facts affirmed here and the continuing compliance with these requirements and all requirements of Request for Qualifications number P8068 are conditions precedent to the award or continuation of the related Agreement(s)and that: 1.1 In preparing this response,no assistance has been rendered by any current or former employee of Spokane County whose duties relate,or did relate,to this RFQ,or prospective Agreement,and who was assisting in other than his or her official,public capacity.Neither, in accordance with Chapter 42.23 RCW, does such a person nor any and all personal relatives, or any relatives of the respondent's employees or subcontractors,who are presently employed by Spokane County, or who stand to realize any financial gain, or beneficial interest, if a contract is awarded to the respondent or any subcontractor of the respondent for the work of this request for qualifications. Any exceptions to these assurances are to be listed and described in full detail(which is to include the name of the person, organization and relationship and interest) on a separate page and attached to this document; and 1.2 No officer or employee of the County,having the power or duty to perform an official act or action related to this submittal, shall have or acquire any interest in this submittal,or have solicited, accepted or granted a present or future gift,favor, service,or other thing of value from or to any person involved in this submittal; and 1.3 We understand that Spokane County can terminate the project at any point. The Contractor shall neither have nor assert any claim for,nor be entitled to any additional compensation for damages or for loss of anticipated profits on work that is eliminated and that the County would make reimbursement for satisfactory work completed;and 1.4 We understand that Spokane County will not reimburse us for any costs incurred in the preparation of this submittal and that this submittal becomes the property of Spokane County.We claim no proprietary right to the ideas, writings, items or samples. Submission of the attached submittal constitutes agreement to abide by the procedures described in the RFQ document;and 1.5 We understand that any Agreement awarded as a result of the submittal will incorporate all the RFQ requirements of Spokane County,and all agreement terms and conditions appearing in the RFQ. Submission of a response and execution of this Certifications and Assurances document certify the respondent's willingness to comply with these or substantially similar terms if selected as a Contractor. It is further understood that under no circumstances will a respondent-submitted contract/agreement be considered as a replacement for the terms and conditions appearing in this RFQ;and 1.6 In submitting this submittal we have read and understand the RFQ documents,that we have visited the site and/or have otherwise familiarized our self with the local conditions under which the work is to be performed, that by signature of this certification we are acknowledging all requirements and signed all certificates contained herein. and that no allowance will be sought after submittals are received for oversight, omission,error, or by our mistake; and 1.7 In submitting the submittal to do the work or furnish goods and services as outlined in the Contract Specifications, I hereby certify that we have not been debarred,suspended, ineligible for,or otherwise excluded from participation in Federal Assistance programs under Executive Order 12549,Title 31 U.S. Code 6101 Note, Executive Order 12549,Executive Order 12689,Title 48 Codified Federal Regulation 9.404, "Debarment and Suspension". Further I certify that this Firm will not contract with a subcontractor that is likewise debarred, suspended, ineligible for, or otherwise excluded,as referenced in the foregoing Executive Orders,U.S. Codes and Codified Federal Regulations;and 1.8 The Consultant agrees to comply with County requirements to follow cost principals outlined in the federal Office of Budget and Management(OMB)Circular A-87 (State,Local, or Indian Tribal Governments)for February 4,2013 Request For Qualifications,P8068 Page 11 of 23 financial disbursements under its Grant Agreement; and 1.9 The Consultant agrees to comply with audit requirements outlined in OMB Circular A-133 "Audits of States,Local Governments, and Non-Profit Organizations."; and 1.10 In addition to the foregoing certifications and assurances I certify that to the best of my knowledge and belief the information contained in this submittal is accurate and complete and that I have the legal authority to commit this agency to a contractual agreement.I realize the final funding for any service is based upon annual budget amounts approved by the Spokane County Board of County Commissioners. CERTIFICATION Name Of Contracting Party: By: Signature,Administrator, or Applicant Agency Date Print name and title February 4,2013 Request For Qualifications,P8068 Page 12 of 23 PART 4-RESPONSE TO CRITERIA IN ATTACHMENT B Use the Attachment titled"Evaluation Criteria And Weights"as the presentation outline.Respond to all items. The short statements following each item are offered as starting points only.Respondents are to add additional information required to more fully develop their responses so that the response makes sense for this project. Index your responses to each item if you do not use the format of the Attachment as your outline.Answer each item fully,completely and concisely. February 4,2013 Request For Qualifications,P8068 Page 13 of 23 ATTACHMENT B-EVALUATION CRITERIA AND WEIGHTS It is strongly recommended that this be used as the outline for your response. Criteria Description Evaluation Weight 1.PAST RECORD OF PERFORMANCE(PROJECTS OF SIMILAR NATURE) 30 a.Provide a list of the firm's clients in the last five years for whom it has provided similar services and the firm hereby grants permission to the County to contact listed clients at its discretion. The services should be of a similar nature and complexity to that described.Describe the projects to demonstrate that the firm has the experience necessary,their similarity to the work contemplated herein and provide a brief description of the firm's specific involvement.For each identified client and project please provide at least the following information, as applicable: (1)Client(firm)name and location. (2)Client contact name, address, telephone and fax numbers and email address, (3)A description of the services performed. (4)The dollar value of the contract. (5)Key personnel who worked on the project and indicate if they would be working on this project. b.List the firm's repeat clients for work of a similar size,type and nature completed over the past ten years or time in business if less than 10 years. c. Discuss the firm's internal cost control methods. d.Discuss the firm's history of project change order costs(not resulting from owner requests)for last five years. e.Discuss the firm's history of meeting time schedules (not resulting from owner requested changes). f. Discuss the firm's experience working with local governments such as Cities and Counties in the State of Washington. g. List any disciplinary actions taken against the firm during the last five years that are of Public Record this is subject to public disclosure and not protection of confidentiality). h. If the Firm has had a contract terminated for default in the last five (5)years, describe such incident. Termination for default is defined as notice to stop performance due to the Firm's non-performance or poor performance and the issue of performance was either(a)not litigated due to inaction on the part of the Firm,or(b)litigated and such litigation determined that the Firm was in default. Submit full details of the terms for default including the other party's name,address, and phone number. Present the Firm's position on the matter. The County will evaluate the facts and may, at its sole discretion, reject the Submittal on the grounds of the past experience. If no such termination for default has been experienced by the Firm in the past five (5)years, so indicate. 2. COMPETENCE OF PERSONNEL/FIRM' 25 a. List the single employee that will be the County point of contact for discussion of contract and billing issues, and for project progress status. b. Identify staff,including subcontractors,who will be assigned to the potential contract, indicating the responsibilities and qualifications of such personnel,and a general idea about the percentage of time each would be utilized on the project.Provide resumes(not to exceed two(2)pages per person single sided)for the named staff, which include information on the individual's particular skills related to this project, education, experience,significant accomplishments and any other pertinent information, The Firm shall commit that the staff identified in its submittal will actually perform the assigned work and agree that any staff substitution must have the prior approval of the County.Also identify key personnel to be assigned to the project who reside beyond 50 miles of the County Campus. 1 Unless otherwise specified newly established entities will be given consideration if they are able to demonstrate a history of experience possessed by the key personnel who will be assigned to this project. February 4,2013 Request For Qualifications,P8068 Page 14 of 23 3. SPECIALIZED EXPERIENCE 30 a.Discuss the firm's experience with work of this nature. Include a list of contracts the Firm has had during the last five(5)years that relate to the Firm's ability to perform the services needed under this RFQ. List contract reference numbers,contract period of performance,contact persons,telephone numbers,and fax numbers/e-mail addresses. b.Indicate other relevant experience that indicates the qualifications of the Firm,and any subcontractors,for the performance of the potential contract. c.Indicate the experience the Firm and any subcontractors have in the following areas: 1)cost analyses for municipal solid waste utilities; 2)cost analyses for municipal utilities located within the State of Washington; 3)cost analyses specific to solid waste management systems; 4)cost estimates for transfer stations and ancillary facilities; and 5)development of comprehensive solid waste management plans for entities located within the State of Washington. d.Discuss the Firm's knowledge of the subjects and skills necessary to successfully complete the project. Include any anticipated involvement of County staff. e. (Optional)Present any creative approaches that might be appropriate and provide any pertinent supporting documentation. f.Describe the firm's knowledge of regional type solid waste transfer stations. g. Describe the firm's ability to facilitate work group meetings. h. Describe other specialized experience if any. 4.ABILITY TO PERFORM WITHIN TIME/BUDGET LIMITS 30 a.Discuss the firm's staff and resources that will be available to provide services to the County. b.Discuss the firm's project management approach. c.Discuss the firm's specialized staff availability. d.Discuss the firm's use of sub-contractor work.Describe what the usual basis the firm allows for sub- contractor billing(itemized,not to exceed, fixed fee,percentage of a fixed fee, or what other and why. e. State the location of the facility from which the Firm would operate. 5. METHODS USED TO ACCOMPLISH WORK OF THIS NATURE 30 a.Describe the Firm's proposed approach and methodology for the project and your ability to organize and accomplish the work. Response to this item should convey the Firm's understanding of the proposed project. b, Provide a description of the proposed project team structure(if a team approach is to be used) and internal controls to be used during the course of the project, including any subcontractors.Provide an organizational chart of the Firm indicating lines of authority for personnel involved in performance of this potential contract and relationships of this staff to other programs or functions of the Firm.This chart must also show lines of authority to the next senior level of management.Include who,within the Firm, will have prime responsibility and final authority for the work. c.Discuss the firm's quality assurance program and benchmarks utilized to measure performance and quality. 6. RESPONSIVENESS OF SUBMITTAL 05 The organization of the RFQ submittal and the manner in which information is presented in the submittal as an indication of the Firm's ability to assemble clear and concise documents. TOTAL POSSIBLE POINTS= 150 February, 4, 2013 Request For Qualifications,P8068 Page 15 of 23 ATTACHMENT C—MANDATORY TERMS AND CONDITIONS The County will prepare a contract(s)based upon a scope of work and fee as negotiated and approved by the Consultant and the County. Should the County and Consultant fail in their negotiations the County reserves the right to end negotiations, at a time of its choosing, and begin negotiations with the next"most highly qualified firm". The following are non-negotiable conditions that shall be incorporated in any contract resulting from this RFQ.Firms considering responding to this RFQ are well advised to take these paragraphs into consideration when making their decision about whether to submit a response or not. 1.0 INSTRUMENTS OF SERVICE: 1.0.1 Drawings,specifications and other documents,including those in electronic form,prepared by the Consultant and the Consultant's consultants are Instruments of Service. The County shall own all rights,title and interest in all of the Instruments of Service and all of the other materials conceived or created by the Consultant, or its employees or subcontractors,either individually or jointly with others and which arise out of the performance of this contract, including any inventions, reports, studies, designs,drawings, specifications,notes, documents, software and documentation, computer-based training modules, electronically,magnetically or digitally recorded material, and other work in whatever form(hereafter"Materials").All finished or unfinished Materials prepared by the Consultant under this Agreement shall be the property of the County whether or not the Project is completed or this Agreement is canceled prior to expiration. 1.0.2 The Consultant hereby assigns to the County all rights,title and interest to the Materials. The Consultant shall,upon request of the County, execute all papers and perform all other acts necessary to assist the County to obtain and register copyrights,patents or other forms of protection provided by law for the Materials such work being at additional expense to the County.The Materials created under this Agreement by the Consultant, its employees or subcontractors, individually or jointly with others,shall be considered "works made for hire" as defined by the United States Copyright Act.All of the Materials, whether in paper, electronic, or other form, shall be remitted to the County by the Consultant, its employees and any subcontractors, and the Consultant shall not copy,reproduce, allow or cause to have the Materials copied, reproduced or used for any purpose other than performance of the Consultant's obligations under this Agreement without the prior written consent of the County's Designated Representative except that the Consultant may retain copies necessary for record keeping, documentation and other such business purposes related to the Agreement. 1.0.3 The foregoing shall not be construed to mean that the County shall acquire an exclusive possessory right, by copyright or otherwise,to the exclusion of the Consultant,in standard elements found in the Materials (such as standard details)generated and authored by the Consultant for its regular, repeated and ongoing use in designs,plans and drawings for its customers in the regular course of its business.The County further waives any claim it might have against the Consultant for errors or omissions arising specifically from changes made by the County or others to the Materials after the completion of the work provided by this Agreement. This waiver does not extend to errors or omissions in the Materials unrelated to any such changes by the County or others. 1.0.4 The Consultant represents and believes that Materials produced or used under this Agreement do not and will not infringe upon any intellectual property rights of another, including but not limited to patents, copyrights,trade secrets,trade names,and service marks and names. The Consultant shall indemnify and defend the County at the Consultant's expense from any action or claim brought against the County to the extent that it is based on a claim that all or part of the Materials infringe upon the intellectual property rights of another. The Consultant shall be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages including, but not limited to,reasonable attorney fees arising out of this Agreement, amendments and supplements thereto, which are attributed to such claims or actions. This paragraph shall not apply to claims that arise from Materials specifically required by the County, or to portions of the Materials which the County directed the Consultant to include within said Materials. February 4, 2013 Request For Qualifications,P8068 Page 16 of 23 1.0.5 If such a claim or action arises,or in the Consultant's or the County's opinion is likely to arise,the Consultant shall, at the County's discretion,either procure for the County the right or license to continue using the Materials at issue or replace or modify the allegedly infringing Materials. This remedy shall be in addition to and shall not be exclusive to other remedies provided by law. 1.0.6 When applicable at the completion of the Agreement, upon request of the County,the Consultant will furnish to the County, at no additional charge,two electronic copies on a universal serial bus(USB)flash drive(s) or compact discs)(lx thru 52X compatible CD) containing the final specifications in Microsoft Word 2003 for Windows or newer and all CAD drawing files in*.dwg format no older than one version previous to the current software version. 1.0.7 The Consultant shall ensure that the substance of foregoing subsections is included in each subcontract for the Work under this Contract. 2.0 INSURANCE: The Consultant shall continue coverage meeting the requirements of this Request For Qualifications for the duration of the contract. 3.0 VENUE STIPULATION: This Agreement has and shall be construed as having been made and delivered in the State of Washington, and the laws of the State of Washington shall be applicable to its construction and enforcement of this Agreement or any provision hereto shall be instituted only in the courts of competent jurisdiction within.Spokane County,Washington. 4.0 INDEMNIFICATION: 4.1 The Consultant agrees to defend, indemnify and hold the County harmless from any and all claims, including but not limited to reasonable attorney fees, demands, losses and liabilities to or by third parties to the extent arising from,resulting from,a negligent act, error or omission of the Consultant performed under this contract by the Consultant, its agents or employees to the fullest extent permitted by law. The Consultant's duty to indemnify the County shall not apply to liability for damages arising out of bodily injury to persons or damage to property caused by or resulting from the negligence of the County, its agents or employees. The Consultant's duty to indemnify the County for liability for damages arising out of bodily injury to persons or damage to property caused by or resulting from the concurrent negligence or(a)the County, its agents or employees,and(b) Consultant, its agents or employees shall apply only to the extent of negligence of the Consultant or its agents or employees. Consultant's duty to defend, indemnify and hold the County harmless shall include, as to all claims, demands, losses and liability to which it applies, the County's personnel-related costs, reasonable attorney's fees, court costs and all other claim-related expenses, Consultant's defense obligation under the indemnity paragraph shall include only the reimbursement of reasonable defense costs to the extent of Consultant's actual,proportional indemnity obligation as determined by a court of law. 4.2 If the firm is an A/E selected in compliance with RCW 39.80,the A/E's professional liability to the County (including A/E 's officers, directors, employees and agents)shall be limited to the amount payable under this Contract or one million dollars($1,000,000),whichever is less. In no case shall the A/E's professional liability to third parties be limited in any way. This limitation applies to all lawsuits, claims or actions identified under any legal theory related to Consultant's services under this agreement and any continuation or extension of such services. 4.3 The Consultant's indemnification shall specifically include all claims for loss or liability because of wrongful payments under the Uniform Commercial Code, or other statutory or contractual liens or rights of third parties, including taxes, accrued or accruing as a result of this contract or work performed or materials furnished directly or indirectly because of this contract. February 4,2013 Request For Qualifications,P8068 Page 17 of 23 4.4 The Consultant and County expressly waive their immunity under Industrial Insurance,Title 51,RCW. County's waiver of immunity extends only to claims against Consultant by County's current or former employees. Consultant's waiver of immunity extends only to claims against County by Consultant's current or former employees. Consultant agrees that this duty to indemnify County applies regardless of any provisions in RCW Title 51 to the contrary. 5.0 RELATIONSHIP OF THE PARTIES;The Parties intend that an independent contractor relationship will be created by this Agreement.The County is interested only in the results that could be achieved and the conduct and control of all services will be solely with the Consultant.No agent, employee,servant or otherwise of the Consultant shall be deemed to be an employee, agent,servant, or otherwise of the County for any purpose and the employees of the Consultant are not entitled to any of the benefits that the County provides for County employees. The Consultant will be solely and entirely responsible for its acts and the acts of its agents, employees,servants,subcontractors or otherwise,during the performance of this Agreement. 6.0 OTHER EMPLOYMENT:Contracts resulting from this RFQ are not exclusive services Agreements.The Consultant may take on other professional assignments while completing work under this RFQ. 7.0 PAYMENT OF TAXES:This Contract is for the employment of the Consultant as an independent contractor. The Consultant holds that they are an independent contractor doing business as listed above and is solely responsible for paying any and all taxes associated with the work of this Agreement including but not necessarily limited to income and social security taxes. 8.0 ENFORCEMENT COSTS:If any legal action or other proceeding is brought for the enforcement of this Contract,or because of an alleged dispute, breach,default or misrepresentation in connection with any provisions of this Contract,the successful or prevailing Party or Parties shall be entitled to recover reasonable attorney's fees, court costs, and all expenses(including taxes)even if not taxable as court costs(including,without limitation, all such fees, costs,and expenses incident to appeals),incurred in that action or proceeding, in addition to any other relief to which such Party or Parties may be entitled. 9.0 METHOD OF PAYMENT: The method of payment will be at the County's sole discretion using any of the methods listed below. The pricing submitted by the vendor and accepted by the County is inclusive of applicable payment terms,as well as,any and all fees incurred by the vendor through their financial institutions in accepting any of the above referenced payment methods.No additional fees or charges to the County shall apply,unless otherwise preapproved by the County.Additionally,unless otherwise set forth in the Contractor's bid,quote, submittal, and unless accepted by the County in the contract, all payments shall be made in arrears and with payment terms of"Net 30 Days" from the date that the County receives a correct and accurate invoice. An accurate invoice must, in part,reference a valid County contract/agreement or purchase order number. The method of payment options that the County may use, at its sole discretion, are: A.By warrant(check); B, The County's credit card—otherwise referred to as"payment card"or"P-Card"; C.Automated Clearing House(ACH); D.Electronic Payment(E-Payment, also referred to as e-Payables). February 4, 2013 Request For Qualifications,P8068 Page 18 of 23 ATTACHMENT D-INSURANCE REQUIREMENTS 1.0 INSURANCE NOTES: 1.0.1 The Consultant will furnish the County with evidence of the insurance coverages in the form of a certificate of insurance,with copies of the additional insured endorsement,all exclusions and deductibles applicable to the insurance policy,as evidence of the required coverages before any work under the RFQ can be awarded. The Consultant will provide the County with an updated Certificate Of Insurance at any time the conditions of the policy update or change any of the conditions set forth herein. The certificate holder shall be Spokane County C/O Spokane County Purchasing Department, 901 N. Monroe, Ste 350B, Spokane,WA 99201- 2158. 1.0.2 Any Policy exclusions that may restrict the required coverage must be pre-approved by the Spokane County Risk Manager. The County reserves the right to review and approve all insurance carriers,companies, limits, conditions, and coverages. The Consultant agrees to furnish a copy of the Insurance Policy within five(5) days of receipt of written request by the County. 1.0.3 Failure of the Consultant to fully comply with these insurance requirements shall be considered a material breach of contract and could be cause for immediate termination of the Contract(s)at the County's discretion.Alternatively the County may procure and maintain, at the Consultant's sole expense, insurance to the extent deemed proper up to the amount of the required coverage(s).The County may offset the cost of such insurance against any payment due to the Consultant for work delivered under this RFQ. 2.0 INSURANCE REQUIREMENTS: 2.0.1 INSURANCE: The Consultant shall furnish and maintain all insurance as required herein and comply with all limits,terms and conditions stipulated therein, at their expense, for the duration of the contract. Following is a list of requirements for this contract.Any exclusion that may restrict required coverage must be pre-approved by the Spokane County Risk Management Department.Work under this contract shall not commence until evidence of all required insurance and bonding is provided to the County of Spokane. The Consultant's insurer shall have a minimum A.M. Best's rating of A-VII1 and shall be licensed to do business in the State of Washington.Evidence of such insurance shall consist of a completed copy of the certificate of insurance, signed by the insurance agent for the Consultant and returned to the Spokane County Purchasing Department. The insurance policy or policies will not be canceled, materially changed or altered without forty-five(45)days prior notice submitted to the department with whom the contract is executed, The policy shall be endorsed and the certificate shall reflect that the County of Spokane is named as an additional insured on the Consultant's general liability policy with respect to activities under the contract. The policy shall provide and the certificate shall reflect that the insurance afforded applies separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company's liability. 2.0.1.1 The policy shall be endorsed and the certificate shall reflect that the insurance afforded therein shall be primary insurance for the Consultant,Any insurance or self-insurance carried by the owner or County shall be excess and not contributory insurance to that provided by the Consultant. 2.0.1.2 The Consultant shall not commence work,nor shall the Consultant allow any subcontractor to commence work on any subcontract until a Certificate of Insurance,meeting the requirements set forth herein,has been approved by Spokane County Risk Management Department and filed with the Spokane County Purchasing Department. Said proof of insurance should be mailed to the Purchasing Department Attention Contract P8068. Upon request,the Consultant shall forward to the Purchasing Department the original policy,or endorsement obtained,to the Consultant's policy currently in force. February 4, 2013 Request For Qualifications,P8068 Page 19 of 23 2.0.1.3 Failure of the Consultant to fully comply with the insurance requirements set forth herein, during the term of the Agreement, shall be considered a material breach of contract and cause for immediate termination of the Agreement at the County's discretion. 2.0.1.4 Providing coverage in the amounts listed shall not be construed to relieve the Consultant from liability in excess of such amounts. 3.0 INSURANCE COVERAGE: The insurance shall provide the minimum coverage as set forth below: 3.0.1 GENERAL LIABILITY INSURANCE: 3.0.1.1 The Consultant shall have Commercial General Liability with limits of$1,000,000.00 per occurrence,which includes general aggregate,products,completed operation, personal injury and fire damage. 3.0.1.2 Additional Insured Endorsement: General Liability Insurance must state that Spokane County,it's officers, agents and employees, and any other entity specifically required by the provisions of this Agreement will be specifically named additional insured(s) for all coverage provided by this policy of insurance and shall be fully and completely protected by this policy from all claims. Language such as the following should be used "Spokane County, Its Officers,Agents And Employees Are Named As An Additional Insured As Respects To Project No.P8068". 3.0.2 PROOF OF AUTOMOBILE INSURANCE:The Contractor shall early,for the duration of this Agreement, comprehensive automobile liability coverage of$1,000,000.00 for any vehicle used in conjunction with the provision of services under the terms of this Contract.Said policy shall provide that it shall not be canceled,materially changed, or renewed without forty five(45)days written notice prior thereto to Spokane County. 3.0.3 WORKERS COMPENSATION: When the Consultant has employees of the company,the Consultant shall show proof of Worker's Compensation coverage by providing its State Industrial Account Identification Number.Provision of this number will be the Consultant's assurance that coverage is in effect. 3.0.4 PROFESSIONAL LIABILITY INSURANCE: 3.0.4.1 For a contract with an A/E Firm:The A/E shall carry Professional Liability insurance coverage in the minimum amount of the value of this contract or$1,000,000.00,whichever is less 3.0.4.2 For a contract with a non-AIE Firm: The Consultant shall provide errors and omissions coverage in the form of Professional liability insurance coverage in the minimum amount of$1,000,000.00. February 4,2013 Request For Qualifications,P8068 Page 20 of 23 ATTACHMENT E--SCOPE OF WORK AND SERVICES 1.0 BACKGROUND AND PURPOSE: 1.0,1 Spokane County is initiating this Request for Qualifications(RFQ)to solicit submittals from firms interested in providing an evaluation of the options available to the County and the City of Spokane Valley for transfer and disposal of municipal solid waste(MSW). Spokane County is initiating this RFQ on behalf of itself and the City of Spokane Valley. Spokane County and the City of Spokane Valley have entered into a Memorandum of Understanding to jointly acquire and utilize the firm selected through this RFQ.At a minimum, the firm selected shall provide the services described herein to both Spokane County and the City of Spokane Valley. 1.0.2 The Spokane Regional Solid Waste System(System)was created in 1988 by Interlocal agreement between the City of Spokane and Spokane County. The City of Spokane Valley joined the System in 2003 when it incorporated.There are currently 14 member jurisdictions which represent all of incorporated and unincorporated Spokane County. The bonds that were issued to finance construction of the System facilities were refunded in 2011.Nearly all current interlocal agreements and contracts related to the System are set to expire November 16,2014. 1.0.3 The current System is administered as a department of the City of Spokane. System Facilities consist of the Waste to Energy(WTE)Facility, a transfer station in Spokane Valley, and a transfer station in unincorporated northern Spokane County.All System Facilities are currently owned by the City of Spokane. 1.0.4 As the end of the long-term commitment to the System approaches,there is a strong desire by Spokane County and the City of Spokane Valley to jointly investigate lower cost transfer and disposal options for their respective waste streams through alternative means, including public,private, or a combination of public and private provider(PPP) approaches. 1.0.5 In Spokane County,new municipal solid waste transfer stations are considered Essential Public Facilities(EPF),and must go through the EFP siting process. Concurrent with this RFQ, Spokane County will begin the EPF siting process for new transfer stations. 1.0.6 Additional information about the management of solid waste in Spokane County is contained in the Spokane County Comprehensive Solid Waste Management Plan.Also, a copy of the transfer station appraisals will be made available upon request of Bill Wedlake,Regional Solid Waste Coordinator, wwedlake@spokanecounty.org spokanecounty.org or phone(509)477-7281.Additional information about the specific facilities of the Spokane Regional Solid Waste System is contained in the 2009 Performance Audit.For 2.0 SCOPE OF SERVICES:It is anticipated that the evaluation will be conducted in three phases and that the initial contract will be negotiated for the work of Phase I with Phases II and III either added to the initial contract by change order or be contracted for separately. The following is offered as an initial general statement of what the successful firm might expect to have included in a scope of work to be developed as part of the services to be contracted for: 2.1 Phase I—Provide initial evaluation of transfer/disposal alternatives and estimated costs. 2.1.1 Spokane County and the City of Spokane Valley are interested in having the successful firm provide an analysis of tipping fee cost estimates for the transfer and disposal of solid waste as compared to the estimated tipping fees of the System. Alternatives for transfer and disposal of solid waste to be considered may include the following three(3)options: February 4, 2013 Request For Qualifications,P8068 Page 21 of 23 Option I -Purchasing and utilizing one or both of the two existing City of Spokane transfer stations (North County and Valley).Recent appraisals of those facilities will be made available to the firm as part of the development of scope of work and fee for the contract. Option 2-Building new transfer station(s) Option 3—A combination of Options I and 2 2,1.2 For each option, an analysis of differences in cost estimates for public purchase and operation, private purchase and operation, or mixed PPP purchase and operation. 2.1.3 These facilities may be used by unincorporated Spokane County,the City of Spokane Valley,and potentially most of the smaller cities located within Spokane County. 2.1.4 An assumption to be included in the tipping fee cost estimates is that the transfer stations will continue to provide the user citizens the ability to self-haul their solid waste,recyclables,clean green and moderate risk waste.The tipping fee cost estimates will also include additional costs to Spokane County for compliance with all of the required elements of RCW 70.95 and RCW 70.105. Unincorporated Spokane County and the City of Spokane Valley are served by WUTC certificated haulers, 2.1.5 Purchase or acquisition of the existing transfer stations may require transfer of MSW to the WTE Facility for a period of 5 to 10 years.Each option will include an analysis of delivery of MSW to the WTE Facility for 5 years and 10 years. The cost analysis will identify the viability of the use of existing rail facilities to provide long haul disposal(currently facilities exist at the Yardley Rail Yard, owned by Burlington Northern Santa Fe). 2.1.6 The product of Phase I will be a technical memorandum of the comparison of cost estimates for each option to the existing system. The technical memorandum shall also summarize the analyses and assumptions that produced the cost estimates for tipping fees associated with transfer and disposal of solid waste. The memorandum shall provide established timelines for the various options, including any timelines for design, permitting and construction of any required new facilities.If facilities cannot be purchased or constructed by November 2014,provide necessary interim plans and associated costs,including either extension of the use of the existing System or interim use of long hauling. 2.1.7 At the end of Phase I, Spokane County and the City of Spokane Valley will each determine which scenario to carry forward into Phase H.The scenario(s) selected may be joint with both entities or separate for each entity and may include use of the existing System. 2,1.8 Reporting Requirements and Timeline: 2.1.8.1 A draft report shall be submitted within 12 weeks of contract start date. 2.1,8.2 A final report shall be submitted within three weeks of receiving all comments on the draft report. 2,1,8.3 In addition to any trip(s)to Spokane to collect data,the Firm should plan for up to four separate trips, each of one day's duration,to attend meetings with Spokane County and the City of Spokane Valley to present the results of the project to staff and elected officials. 2.2 Phase II-Develop detailed option analysis. 2.2.1 A separate budget and timeline will be negotiated for Phase Ti after Phase I is completed. February 4,2013 Request For Qualifications,P8068 Page 22 of 23 2,2.2 The consultant will perform a detailed analysis of each entity's selected scenario to allow implementation of that option,including selection,acquisition,purchase or construction of transfer stations and an evaluation of the most advantageous means to forming a PPP, if that scenario is selected. 2.2.3 Reporting Requirements and Timeline: 2.2.3.1 A draft report shall be submitted within 12 weeks of contract start date. 2.2.3.2 A final report shall be submitted within three weeks of receiving all comments on the draft report. 2.3 Phase III—Implementation. 2.3.1 A separate budget and timeline will be negotiated for Phase III after Phase I is completed. 2.3.2 The consultant will assist in implementing the option selected by each entity,which may include assisting in the preparation of any necessary solicitation documents(Requests for Qualifications or Proposals processes in compliance with applicable statutory requirements), assisting in the selection of a PPP firm as necessary, and assisting in the negotiation of a service agreement for a PPP. AU such services may be provided jointly to Spokane County and the City of Spokane Valley or separately to each entity depending upon which option each entity selects. 2.3.3 Reporting Requirements and Timeline: 2.3.3.1 A draft report shall be submitted within 12 weeks of contract start date. 2.3.3.2 A final report shall be submitted within three weeks of receiving all comments on the draft report. February 4,2013 Request For Qualifications,P8068 Page 23 of 23