13-030.00 CH2M Hill: Sullivan West Bridge ReplacementV NO . 01limon
Supplemental Agreement
I� h g
Organization and Address
CH2M HILL, INC.
Number 6
717 W. Sprague Avenue, Suite 800
Spokane, WA 99201 -3911
Original Agreement Number
Sullivan Road W Bridge Replacement 40155
Phone: (509) 747 -2000
Project Number
Execution Date
Completion Date
BRM 4103 007
11/8/2011
12/31/2013
Project Title
New Maximum Amount Payable
SULLIVAN ROAD WEST BRIDGE
$ 1,567,262.00
Description of Work
Professional services to develop contract documents for a stand -alone Site Preparation construction project and to
provide related bidding phase services.
The Local Agency of City of Spokane Valley, Washington
desires to supplement the agreement entered into with CH2M HILL, INC.
and executed on 11/8/2011 and identified as Agreement No. 0155
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
See Fxhihit A -1, attached
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
completion of the work to read: N/A —This is a zero time change siipplement_
Section V, PAYMENT, shall be amended as follows:
CH2M T-M.T. is authorized to use inn to $51,676; of the _M ?41 management reserve fimd hslance estshlished by the nriginal
Agreement and rin •or Supplemental Agreements_ The total Maximum Amount Pay able. under the agreement is unrhanged_
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By:
Consultant Signature
DOT Form 140 -063 EF
Revised 9/2005
By: F.ric, Guth, P_F._
Approving Authority Signature
Date
Cbl -3 -o�'SD
'**I S CITY OF
:,60*Va11ey@
Memorandum
Public Works Department
Capital Improvement Program
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 1 cityhalt@spokanevalley.org
Date: February 19, 2013
To: Eric Guth, P.E. — Public Works Director
From: Steve M. Worley, P.E. — Senior Capital Projects Engine
Re: Sullivan Rd W Bridge Replacement Project #0155
CH2M HILL Consultant Agreement Supplement #6 — Early Site Preparation Bid Package
Authorizing Use of Management Reserve Funds
BACKGROUND
The Sullivan Road West Bridge Replacement Project is currently in the final design and
environmental permitting phase. The project is scheduled to go to bid in November 2013.
Construction is anticipated to start in early 2014 and continue through to the end of 2015.
In order to stay within this two year construction period, and not go into a third year, the design
team has determined that an early Site Preparation bid package for the improvements to Sullivan
Park is needed. If an early Site Preparation bid package is not completed this year, the
construction of the new bridge would continue into 2016.
As was presented to Council during the discussions on the de minimus impacts to Sullivan Park,
the bridge contractor will need to use a portion of Sullivan Park as a staging area. This is an area
designated for his office and storage of materials and equipment necessary to complete the work.
The public will not have use of this portion of Sullivan Park.
As a way to provide continued public use of the park during construction of the new bridge, it is
proposed to enlarge the usable space in the park by removing trees, installing an underground
irrigation system, placing sod and creating a `replacement' play area that will have the same
function, purpose and use. This work will also include the installation of a new 40'x60' picnic
shelter. All of this work is apart of the bridge project.
To make this new play area in the park available for use by the public in early 2014, the park
improvement work should be completed this fall and allowed to establish itself through next
winter and spring. This will allow the grass to become well established prior to public use.
The proposed Site Preparation Contract will include the following work:
• Sullivan Park Expansion:
o Selective tree removal and rock clearing
• Grading
• Installation of buried irrigation system with automatic controller
Eric Guth 2/19/2013
Sullivan Rd Bridge Replacement Project— CH2M HILL Supplemental Agreement #6 Page 2
• Topsoil placement
• Sod placement
• Picnic shelter with electrical outlets and lighting
• Drinking fountain with water faucet
• Paved pedestrian walkway between existing parking lot and new picnic shelter
Relocation of groundwater monitoring well at southwest corner of existing southbound
Sullivan Road bridge
To move ahead with an early Site Preparation bid package as described above, an amendment to
CH2M HILL's consultant agreement is needed. This additional work (creating a bid package
separate from the overall bridge project) is not currently in CH2M HILL's approved scope of
work. An amendment is needed to provide the necessary scope of work and fee to complete this
work. The estimated additional fee for CH2M HILL to add this work to their current contract is
$51,676.
The intent of the stand -alone Site Preparation contract will be to advance a significant time -
critical portion of the overall bridge replacement project. Although this will increase the initial
costs, the duration of the main bridge replacement project (number of construction seasons) will
be minimized, resulting in a probable reduction in overall construction, construction
management and inspection costs. This will also reduce by many months the adverse impacts to
the public use of the park and the motorists using the Sullivan Road corridor.
BUDGET/FINANCIAL IMPACTS
The estimated fee for CH2M HILL to prepare the early Site Preparation bid package is $51,676. The
current contract with CH2M HILL, (including all approved amendments), has $91,241 available in
Management Reserve Funds (MRF). These MRF funds have already been approved in CH2M HILL's
contract and require written approval before they can be used.
The early Site Preparation construction work is also eligible for grant reimbursement through the federal
or TIB grants already received.
Table 1 below is a summary of CH2M HILL's contract for this project. Table 2 is a summary of the total
project funding to date.
Table 1
Original Contract
$64,930
$6,500
$71,430
Supplement #1
$452,710
$45,271
$497,981
Supplement #2
$0
$0
$0
Supplement #3
$35,440
($35,440)
$0
Supplement #4
$907,135
$90,715
$997,850
Supplement #5
$15,805
($15,805)
$0
Totals
$1,476,020
$91,241
$1,567,261
T,
;s
Eric Guth 2/19/2013
Sullivan Rd Bridge Replacement Project — CH2M HILL Supplemental Agreement #6 Page 3
Table 2
Project • To Date
BR Grant $8,000,000
FMSIB Grant (CN) $2,000,000
TIB (CN) $3,500,000
City matching funds $2,320,000
Total $15,820,000
APPROVAL REQUEST
This memo requests authorization to use $51,676 of the remaining Management Reserve Fund to
amend CH2M HILL's scope of work for the preparation of the Sullivan Road Bridge Early Site
Preparation bid package.
Approved
2 2 a
Eric Gutl; P.E. Date
Public Works Director
Enclosed: Scope of Work — Supplemental Agreement No. 6,
Sullivan Road West Bridge Replacement Project #0155
EXHIBIT A -1
Scope of Work for Sullivan Road West Bridge
Replacement - Supplemental Agreement No. 6
City of Spokane Valley,
FHWA Project No. BRM
February 2013
1.0 Introduction
Washington
4103(007)
This Supplemental Agreement No. 6 scope of work expands the scope of CH2M HILL's
professional engineering services and compensation to prepare a stand -alone Site
Preparation construction contract and provide related bidding phase services. The Site
Preparation construction contract is anticipated to be advertised for bids and constructed in
2013.
The City of Spokane Valley (Spokane Valley) may make or approve changes within the
general scope of this agreement. If such changes affect CH2M HILL's cost of, or time
required for, performance of the services, an equitable adjustment will be made through an
amendment to this agreement. Prior to performing the work, CH2M HILL will notify
Spokane Valley in writing of the occurrence of a change and an estimate of the cost impact.
Spokane Valley will review, and if approved, will provide written approval of the change.
A ten percent contingency fund has been established for minor changes to the Scope of
Work. Use of the contingency fund requires written authorization from Spokane Valley,
prior to performing the work.
2.0 Purpose
The purpose of this scope of work is to develop contract documents fora stand -alone Site
Preparation construction project and to provide related bidding phase services. This scope
of work assumes the Site Preparation project will include:
• Sullivan Park expansion, which will include:
• Selective tree removal and rock clearing
• Grading
• Installation of buried irrigation system with automatic controller
• Topsoil placement
• Sod placement
• Picnic shelter with electrical outlets and lighting
• Drinking fountain with water faucet
• Paved pedestrian walkway between existing parking lot and new picnic
shelter
SMSULLIVAN WEST BRIDGE REPLACEMENT SITE PREP EXHIBIT A -1 SOW REV2.DOUS u I IVAN WEST BRIDGE o`rP6AGEMET SITE PREP PREP EXHIBIT A
GORDOG 428859.FD
1 OF 5
SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, FEBRUARY 2013
• Relocation of groundwater monitoring well at southwest corner of existing
southbound Sullivan Road bridge.
3.0 Scope of Work
CH2M HILL will provide the following specific services:
Task 1: Surveying and Mapping
No scope change.
Task 2: Project Management
Provide additional efforts to develop supplemental agreement, manage and coordinate
project staff and subconsultants to develop a stand -alone Site Preparation contract, prepare
Site Preparation project schedule, and update overall project schedule.
Task 3: Client Coordination and Consultation Services
No scope change.
Task 4: Stakeholder Coordination and Public Outreach
No scope change.
Task 5: Environmental Documentation and Permitting
No scope change.
Task 6: Geotechnical Services
No scope change.
Task 7: River Hydraulics
No scope change.
Task 8: Final Roadway, Storm Drainage, and Utilities Design
No scope change.
Task 9: Final Bridge and Structures Design
No scope change.
Task 10: Property Restoration
10.1 Sullivan Park Improvements
Prepare the following plans and detail sheets for the stand -alone Site Preparation contract
for the expansion of Sullivan Park. These plans include:
• G -1 Title Sheet
• G -2 General Notes, Abbreviations, and Survey Control
• G -3 Summary of Quantities
• SP -1 Temporary Erosion and Sedimentation Control Plan and Details
• SP -2 Staging, Site Preparation, and Demolition
I
SPKISULLIVAN WEST BRIDGE REPLACEMENT SITE PREP EXHIBIT A -1 SOW REV2.DOCXSULLIVAN WEST BRIDGE REP DEMENT SITE PREP EXI QIT n 1
GOW'DOG 4288591D
20F5
l��
SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, FEBRUARY 2013
• SP -3 Picnic Shelter Lighting and Electrical
Deliverables: Drawing submittals will be made at 90% and 100% levels of completion.
10.2 Sullivan Road Trailhead Improvements
No scope change.
10.3 Property Restoration Plans
No scope change.
10.4 Specifications
A complete stand -alone contract document will be developed for this work.
Deliverables: 90% and 100% Specifications (Complete contract provisions, including bid
documentation)
10.5 Quantities and Cost Opinion
Construction cost estimates will be developed to support a stand -alone Site Preparation
Contract, in addition to rolling all of the costs up in to an overall project construction cost
estimate.
Deliverables: 90% and 100% Construction Cost Estimate
10.6 QA/QC Review
Provide design check, plan checks, and constructability reviews as part of the quality
control review for a stand -alone Site Preparation contract.
Process and incorporate Spokane Valley and WSDOT review comments pertaining to the
60% and 90% submittals. Prepare written review comment responses and resolve comments
with Spokane Valley and WSDOT staff. Incorporate resolved comments into the final design
documents.
Task 11: Right -of -Way Plans and Descriptions
11.1 Right -of -Way Plans and Descriptions
Prepare exhibits and legal description to support the Temporary Construction Permit
application for the stand -alone Site Preparation contract work within the Washington State
Parks -owned portion of Sullivan Park.
Prepare legal descriptions of the proposed Temporary Construction Permit.
Show existing right -of -way and subdivision property lines on the plans, based on available
monuments, plats, and record of surveys. CH2M HILL's subconsultant will request from the
County Assessor's office the ownership of the parcels surrounding the project limits.
Deliverables: Legal descriptions and exhibits.
Task 12: Right -of -Way Acquisition
12.1 Title
No scope change.
SPK/SULLIVAN WEST BRIDGE REPLACEMENT SITE PREP EXHIBIT A -1 SOW REV2.DOCX^ ° "" "ceT ooinGIi RSPP6AGSMMENT SITE PRSP SSuioi�A
ggy�c gg6X 4288591D
3OF5
SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, FEBRUARY 2013
12.2 Appraisals
No scope change.
12.3 Appraisal Reviews
No scope change.
12.4 Acquisition Services
12.4.1 Meeting Preparation
No scope change.
12.4.2 Document Preparation
No scope change.
12.4.3 Negotiations
No scope change.
12.4.4 Temporary Construction Permits/Easements
CH2M HILL will prepare Temporary Construction Permit (TCP) application for Spokane
Valley to submit to the Washington State Department of Parks and Recreation Commission
(State Parks) specific to the construction area required for the stand -alone Site Preparation
construction contract.
Spokane Valley will coordinate the TCP process with State Parks. It is assumed no
compensation or fee will be required for the State Parks Temporary Construction Permit. If
any compensation or fee is required it will be paid directly by Spokane Valley.
Deliverables: Temporary Construction Permit,,EasementApplication
Task 13: Bid Period Assistance
CH2M HILL will perform Tasks 13.1 through 13.4 as follows for the stand -alone Site
Preparation contract.
13.1 Contract Documents Preparation
Following Spokane Valley and WSDOT approval of bid documents for stand -alone Site
Preparation contract, CH2M HILL will submit electronic (.pdf) contract bid documents to
Spokane Valley. Spokane Valley will coordinate and distribute to online and local plan
centers. CH2M HILL will provide 12 sets of contract bid documents to Spokane Valley for
City use and distribution.
13.2 Advertisement for Bids
Spokane Valley will develop and place the advertisement for bids.
13.3 Response to Bidder Questions and Issue Addenda
CH2M HILL will answer bidder's questions and issue up to two contract addenda if
needed. CH2M HILL will not attend the bid opening (Spokane Valley will conduct bid
opening). Spokane Valley will coordinate and distribute Addenda to online and local plan
centers.
SPKISULLIVAN WEST BRIDGE REPLACEMENT SITE PREP EXHIBIT A -1 SOW REV2.DOCX6'U' LI`rr °a WSST BRIDGE EREPLACEMENT SITE PREP EXHIBIT n 1
SOW:DOG 428859.FD
4OF5
SCOPE OF WORK FOR SULLIVAN ROAD WEST BRIDGE REPLACEMENT, CITY OF SPOKANE VALLEY, FEBRUARY 2013
13.4 Bid Tabulation, Evaluation, and Contract Award Recommendation
CH2M HILL will prepare bid tabulation, evaluate low bidder's qualifications, and make a
recommendation for contract award to Spokane Valley staff and the City Council.
Task 13 Deliverables: 12 sets of contract documents and addenda, .pdf files of contract
documents and addenda, bid tabulation, and award recommendation.
Task 14: Miscellaneous Optional Services
No scope change.
4.0 Project Delivery Schedule
The Site Preparation construction contract is planned to bid in summer of 2013.
The delivery schedule for the Sullivan Road West Bridge Replacement construction contract
and associated elements is unchanged.
SPK/SULLIVAN WEST BRIDGE REPLACEMENT SITE PREP EXHIBIT A -1 SOW REV2.DOCX� " "" ^ "' ` ^'�cT ooinr� o�oi nr�r "er�niT ciT� oo�o wuioiT n
SOW'DOG 428859.FD
50F5