2013, 02-19 Study Session MINUTES
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Spokane Valley City Hall Council Chambers
Spokane Valley,Washington
February 19,2013 6:00 p.m,
Attendance;
Councilmembers Staff
Torn Towey,Mayor Mike Jackson,City Manager
Dean Grafos,Councilmember Cary Driskell, City Attorney
Chuck Huffier, Councilmember Mark Calhoun,Finance Director
Rod Higgins,Councilmember John Hohman,Community Development Dir.
Ben Wick, Councilmember Mike Stone,Parks&Recreation Director
Arne Woodard, Councilmember Eric Guth,Public Works Director
Steve Worley, Senior Engineer
ABSENT: Rick VanLeuven, Police Chief
Gary Schimmels,Deputy Mayor Carolbelle Branch, Public Information Officer
Chris Bainbridge, City Clerk
Mayor Towey called the meeting to order at 6:00 p.m.
ROLL CALL: City Clerk Bainbridge called the roll; all Couneihnembers were present except Deputy
Mayor Schimmels. It was moved by Councilmember Woodard, seconded and unanimously agreed to
excuse Deputy Mayor Schimmels from tonight's meeting.
APPROVAL OF AMENDED AGENDA: It was moved by Councilmember Wick, seconded and
unanimously agreed to approve the amended agenda.
ACKNOWLEDGEMENT OF SPECIAL GUESTS: Presentation of Lilac Court Members (see below)
ACTION ITEM:
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
a. Approval of the following claim vouchers:
VOUCHER LIST DATE VOUCHER NUMBERS; TOTAL AMOUNT
01/17/2013 28097-28116 $274,326.79
01/18/2013 28117-28150 $500,421.88
01/18/2013 28151 $201.00
01/18/2013 28152-28175 $182,955.17
01/22/2013 4200-4215; 28176 $107,311.66
01/24/2013 28177-28189 $136,427.37
01/25/2013 28190-28214 $204,313.05
01/25/2013 28215-28237 $50,871.02
01/25/2013 5544-5546 $343.00
01/29/2013 28239-28242 $22,317.02
02/01/2013 28243-28263 $15,750.09
02/01/2013 28264-28288; 131130032 $1,559,490,09
02/07/2013 28289 $39,566.35
Council Study Session Minutes 02-19-2013 Page 1 of 4
Approved by Council: 03-12-2013
02/08/2013 28290-28344; 205130014,205130163 $260,087.11
02/08/2013 4213,4214,4216, 4217; 28345-28349 $245,094.03
GRAND TOTAL $3,599,475,63
b.Approval of Payroll for period ending January 31, 2013: $396,924.32
c. Approval of Council Meeting Minutes of January 22, 2013, Formal Meeting Format
d.Approval of Council Meeting Minutes of January 29, 2013 Study Session Format
e.Approval of Council Meeting Minutes of February 5, 2013, Special Meeting
g. Approval of Council Meeting Minutes of Februaty 6, 2013, Special Meeting with Spokane County
Councilmember Higgins asked that item l f be removed, and he explained that during discussion of the
noted item #2 of the minutes, he neither voted for or against, and since he did not declare he was
abstaining, neither did he abstain. It was noted the Minutes will be so corrected. It was moved by
Councilmember HcrfiJer, seconded and unanimously agreed to approve the reminder of the Consent
Agenda.
f Approval of Council Meeting Minutes of February 5,2013, Study Session Format
It was moved by Councilmember Hafiter, seconded and urranimarrsly agreed to approve the Meeting
Minutes of February 5, 2013, as corrected.
NON-ACTION TEMS:
2 February Community Recognition—Mayor Towey
Mayor Towey announced that the Community Recognition Program is being conducted in celebration of
our City's Tenth Anniversary, in an effort to recognize individuals, organizations and businesses in
Spokane Valley that have made our community a better place, He announced that this month's recipient
is S.C.O.P.E. Mayor Towey acknowledged the S.C.O.P.E. Board Members, Sheriff Knezovich,
numerous S.C.O.P.E. members/volunteers, and Police Chief VanLertven, who made the nomination.
After Mayor Towey gave some background of the mission and activities of S.C.O.P.E., he presented
S.C.O.P.E. Director Rick Scott with a certificate and key to the City, after which Mr. Scott accepted the
certificate and key with appreciation to Council and to all the S.C.O.P.E. volunteers.
3. SNAP Request for Letter of Support—Julie Honekamp, SNAP CEO
SNAP Capital Campaign Co-Chair Mark McCabe gave background information on SNAP, mentioned
several programs to assist low-income and vulnerable residents; and said they assist approximately one in
ten county residents; that they also assist businesses just starting out, and said that in the past five years,
80% of the business that started with SNAP are still operating. SNAP CEO Julie Honekamp further
explained the functions of SNAP and of this their first capital campaign;which is an effort to purchase the
former site of the Dominican Center on Ft. 'Wright Drive; she said SNAP is requesting a letter of support
from the Spokane Valley City Council on behalf of SNAP'S $638,000 grant application to the State
Building Community Fund; adding that SNAP has never owned a building before, and that owning would
represent a substantial savings of about $100,000; she mentioned that SNAP's total budget is about $20
million, and they only use 9% for administrative costs. Mayor Towey asked Council if there were any
objections to him signing a letter of support, and no objections were raised.
Presentation ofRoval Lilac Court
Mayor Towey acknowledged the members of the Royal Lilac Court,and Lilac Queen Brett introduced
Princess Savannah from Mead; Princess Hailey of St. Georges; Princess Kate of Lewis and Clark;
Princess Devyn of Northwest Christian; Princess Emily of Gonzaga Prep; and Princess Michelle of Ferris.
Queen Brett also mentioned that the Court will be travelling soon to Ireland. Mayor Towey thanked the
Court for coming,and gave a Spokane Valley pin to each member of the Court.
Council Study Session Minutes 02-19-2013 Page 2 of 4
Approved by Council: 03-12-2013
4. Proposed Amended 2013 Transportation Improvement PIan(TIP)--Steve Worley
Senior Engineer Worley explained that since the adoption of the 2013-2018 TIP, staff submitted
applications for federal STP Call for Projects and a Community Development Block Grant; and said the
removal or changing of projects from the TIP requires the TIP to be amended, which is something that is
normally done annually. Mr. Worley went over the removed projects, carryover projects, and other
projects approved by Council, and in summary, he recommended that the 2013 TIP be amended to reflect
the deletion of the projects that did not receive funding, and to include those projects that were not
completed in 2012 and which are carried over to the 2013 season. There was some discussion about the
removed Park Road sidewalk projects and mention from Mr. Worley that we didn't receiving funding; he
said he would come back to Council in a few weeks to discuss the CMAQ/TA grant project and that the
Park Road projects will come up again and other funding opportunities could come along, or Council
could move it up on the list. Mr. Worley said since it appears Council prefers keeping the sidewalk
project on the Plan, it could stay with the six-year TIP but just move it back further; and there was
Council consensus to proceed as planned for the amendment of the 2013 PIan as presented. There was
also mention of the Sprague Park Project,but Mr. Worley said there is currently no plan and no funding;
and that we will have to wait to see what comes from the Master Planning, and in the meantime, staff is
moving ahead with pavement management plan based on what was previously approved by Council. Mr.
Worley noted that this issue will come back to Council in March for a public hearing and subsequent
Council approval consideration.
5.Library/Park Update—Mike Stone
Parks and Recreation Director Stone updated Council on the joint site development plan consultant
selection process; said that they received fifteen submittals, and the selection team chose Bernardo Wills;
said the Library Board discussed the proposed contract at their meeting and approved moving ahead. It
was mentioned that the Council would like to see the Scope of Work or whatever it was the Library Board
saw, and Mr. Stone replied that the Library Board has not seen the scope of work either. After further
brief discussion on such things as topographical surveys,there were no objections to staff proceeding with
the expenditures within the City Manager's authority.
6. Interlocal Agreement,Purchasing—Cary Driskell
After City Attorney Driskell explained the proposal as per his February 19, 2013 Request for Council
Action Form,there were no objections from Council in moving forward to place the Interlocal on a future
consent agenda for motion consideration to ratify approval of the agreement.
7. Disaster Response Procedures—Cary Driskell
Via his PowerPoint presentation, City Attorney Driskell explained what constitutes an emergency, who
declares an emergency, and briefly went over the emergency response plan, including associated statutory
authority, consequences of disaster declaration,and steps needed once the emergency is over.
S. Small Works Projects Bids—Eric Guth
Plans and specifications for two small projects were prepared in September, 2012, explained Public
Works Director Guth, and said that ultimately bids came in higher than estimated but still within budget;
that generally these small stormnwater projects are approved by the City Manager, but because this
combined bid exceeds that approval threshold, staff will be bringing this to council for approval
consideration. There were no objections to staff bringing this back for a motion consideration at the
March 5 council meeting.
9.Advance Agenda-Mayor Towey
There were no suggestions for changes or additions to the Advance Agenda.
Council Study Session Minutes 02-19-2013 Page 3 of 4
Approved by Council: 03-12-2013
10. Information Only Items below were not reported or discussed:
(a) CMAQITA Grant Projects; (d, School Beacons
(b)Department Reports; (e)Hearing Examiner Annual Report
(c)January Planning Commission Minutes (f)Response to Public Comment
11. Council Check-in—Mayor Towey;
Mayor Towey reminded everyone of next week's Workshop Meeting, from 8;30 a.m. to 5:00 p.m., and
that there would be no evening Council meeting that night.
12. City Manager Comments—Mike Jackson
Mr.Jackson had no additional comments.
13.EXECUTIVE SESSION: (RCW 42.30.110(1)(b)] Acquisition of Real Estate
It was moved by Councilmember Hafner, seconded and unanimously agreed to adjourn into Executive
Session for approximately sixty minutes to discuss acquisition of real estate and that no action -sill be
taken upon return to open session." Council adjourned into executive session at 7:17 p.m. At 8:05 p.m.,
Mayor Towey declared Council out of Executive Session, and immediately thereafter, it was moved by
Councilmember Wick, seconded and unanimously agreed to adjourn.
ATTES Tho as E. Towe ,Mayor
istine Baiubr dge, City Clerk
Council Study Session Minutes 0249-2013 Page 4 04'4
Approved by Council: 03-12-2013