Ordinance 03-022 Establishes Procurement Procedure for Engineering Services CiTY OF SPOKANE VALLEY
SPOKANE COUNTY, WASH=INGTON
ORDINANCE NO. 22
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON,
ESTABLISHING THE PROCUREMENT PROCEDURE FOR
ARCHITECTURAL AND ENGINEERING SERVICES.
WHEREAS, the City is desirous of adopting a procedure consistent with State
law for the procurement of architectural and engineering services which is designed to
encourage the submission of statements of qualifications; and
WHEREAS, this procedure will aide the City in the selection of architects and
engineers for various projects on the basis of competence and qualifications.
NOW, THEREFORE the City Council of the City of Spokane Valley,
Washington,do ordain as follows:
Section 1. Architectural and Engineering Services. Annually, and in response
to specific projects or work, the City shall encourage, through notice published in a
• newspaper of general circulation, architectural and engineering firms to submit a
statement of qualifications and performance data which can be used to select firms that
provide services to the City. The qualifications and data shall be maintained in the office
of the City Clerk and be available for public inspection.
Section 2. Procurement.
A. At least ten (10) days prior to contracting for architectural or engineering
services the City shall publish a notice stating the specific project or scope of work or
announce generally the category or type of professional services required. The notice
shall contain the name and address of a City representative who can provide information
and details on the Request for Qualifications or Request For Proposal.
13. After the notice the City shall review the current statements of
qualifications on file with the City Clerk, as well as, the statements submitted in response
to the notice and shall conduct discussions with one or more firms regarding anticipated
concepts and the relative utility of alternative methods for furnishing the requested
services. The City may request interviews and presentations from firms.
C. The City shall select the most highly qualified firm to provide the services
based upon the criteria set forth below and in the request. The evaluation criteria
includes:
(1) the ability of the firm to provide the requested services;
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(2) the scope of work or methods to furnish the services;
(3) qualifications, experience and references;
(4) performance under previous contracts with the City; and
(5) such other information as deemed relevant.
After identification of the most highly qualified firm, the City shall request a fee
proposal from the firm and thereafter proceed to negotiate a contract at a price which is
determined by the City to be fair and reasonable. In making this determination the City
shall evaluate the estimated value of the services, the scope, complexity and nature of the
request. I_f the City is unable to negotiate a fair and reasonable price for services,
negotiations shall be terminated and another firm shall be selected in accordance with the
above process.
D. When the parties have reached a fair and reasonable price, the City
Council shall review the contract for approval. During the negotiation process the
selected firm shall not contact any member of the City Council to discuss the fee for
services unless otherwise authorized.
The City reserves the right to cancel any request for qualifications or proposals.
The request shall not be deemed an offer of contract nor shall any firm be entitled to
recover any cost associated with preparing a response.
Section 3. Emergency and Limitation. Nothing contained herein shall limit or
prevent the City from procuring architectural or engineering services in the event of an
emergency. This ordinance shall be expressly limited to the professional services
identified herein.
Section 4. Severability. If any section, sentence, clause or phrase of this
Ordinance should be held to be invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality shall not affect the validity or
constitutionality of any other section, sentence, clause or phrase of this Ordinance.
Section 5. Effective Date. This Ordinance shall be in full force and effect on
the official date of incorporation provided publication of this Ordinance or a summary
thereof occurs in the official newspaper of the City as provided by law.
Passed By the City Council of the City of Spokane Valley on January 4Y 2003.
Mayor, Michael DeVlem' ig
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ATTEST:
Interim City C erk, Ruth Muller
Approved As To Form:
I Mar City . .y, Staple 'M. Schwartz
Date of Publication: " '?c4 Z2, 2003
Effective Date: 44.31 ,36v_3
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