2013, 04-02 Study Session AGENDA
SPOKANE VALLEY CITY COUNCIL
STUDY SESSION FORMAT
Tuesday,April 2,2013 6:00 p.m.
CITY HALL COUNCIL CHAMBERS
11707 East Sprague Avenue,First Floor
(Please Silence Your Cell Phones During the Meeting)
DISCUSSION LEADER SUBJECT/ACTIVITY GOAL
ROLL CALL
1. Steve Worley Potential Projects for 2014-2019 Discussion/Information
Transportation Improvement Plan (TIP)
2.Eric Guth,Inga Note School Beacons Discussion/Information
3. Eric Guth Spokane Regional Transportation Discussion/Information
Council Interlocal Agreement
4. Chief VanLeuven, Overview of Gang Enforcement and Discussion/Information
Sgt. Kittelstved,Lt.Nowels Property Crimes
5.Morgan Koudelka, John Pietro Public Safety Contract Addenda Discussion/Information
6.Mayor Towey Advance Agenda Discussion/Information
7. Information Only (will not be discussed or reported): Road Preservation Phase 2
8. Mayor Towey Council Check in Discussion/Information
9. Mike Jackson City Manager Comments Discussion/Information
ADJOURN
Note: Unless otherwise noted above, there will be no public comments at Council Study Sessions. However, Council always
reserves the right to request information from the public and staff as appropriate. During meetings held by the City of Spokane
Valley Council,the Council reserves the right to take"action"on any item listed or subsequently added to the agenda. The term"action"
means to deliberate, discuss, review, consider, evaluate, or make a collective positive or negative decision. NOTICE: Individuals
planning to attend the meeting who require special assistance to accommodate physical,hearing,or other impairments,please contact the
City Clerk at(509)921-1000 as soon as possible so that arrangements may be made.
Study Session Agenda, April 2,2013 Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: April 2, 2013 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. Report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: 2014—2019 Six Year Transportation Improvement Program (TIP)
Discussion of Potential Projects
GOVERNING LEGISLATION: RCW 35.77.010, Perpetual advanced six-year plans for
coordinated transportation program expenditures.
PREVIOUS COUNCIL ACTION TAKEN: Adopted 2013-2018 Six Year TIP last year on June
26, 2011, Resolution #12-001.
BACKGROUND: The City is required by RCW 35.77.010 to prepare and after public hearing
adopt a revised and extended comprehensive transportation program for the ensuing six
calendar years. This plan must be adopted by June 30th and submitted to the Washington State
Department of Transportation before July 31st of each year.
To better incorporate City Council priorities in identifying projects for the 2014-2019 TIP, Staff
would like to discuss projects carried over from last year's TIP, the unfunded projects list, and
any potential projects to add or remove for the proposed 2014-2019 TIP update.
The attached list represents projects from last year's Six Year TIP. Completed projects have
been removed and recently funded projects have been added. This becomes a starting point
for developing the 2014-2019 Six Year TIP. Based on comments received staff will prepare a
first draft of the Six Year TIP reflecting Council's goals and priorities.
OPTIONS: Discuss potential TIP project lists and/or project schedules
RECOMMENDED ACTION OR MOTION: Provide feedback and direction to staff.
BUDGET/FINANCIAL IMPACTS: As the proposed 2014-2019 Six Year TIP evolves, staff will
coordinate with the Finance Department regarding the city's ability to meet local match grant
requirements for future state and federal grants.
STAFF CONTACT: Steve Worley, Senior Capital Projects Engineer
ATTACHMENTS: 1) Proposed TIP Projects List, 2) Projects List with no Current Funding
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation Improvement Program
ProjectsListed by Category for the 2013-2018 Six-Year TIP
Dollars in Thousands
Arterial Improvements
Project Name Description Start Year City Cost Total Cost
Mission Ave.-Flora Rd.to Barker Reconstruct to a 3-lane section with 2014 $74 $548
Rd.(PE/RW) curb,sidewalks, bike lanes and
stormwater facilities;
Mission Ave.-Flora Rd.to Barker Widen&Overlay to a 3-lane section 2015 $683 $3,416
Rd. (CN) with curb,sidewalks, bike lanes and
stormwater facilities
Park Road#2-Broadway to Indiana Reconstruct to a 3-lane section with 2017 $408 $3,027
(RW&CN) curb,sidewalks, bike lanes and
stormwater facilities
Total: $1,165 $6,991
Bridge Projects
Project Name Description Start Year City Cost Total Cost
Sullivan Road West Bridge Reconstruct and widen west 2014 $1,786 $16,880
(southbound)bridge
Barker Road/BNSF Grade Construct Grade Separation at 2019 $101 $750
Separation(PE&RW Only) Barker/BNSF RR/Trent(SR290)
Total: $1,887 $17,630
Congestion Improvements
Project Name Description Start Year City Cost Total Cost
Argonne Road-190 to Trent Revise Signal Phasing,Add NB 2014 $79 $582
Right Turn Lane at Montgomery,
Intersection Improvements at Knox
Sullivan Road Corridor Traffic Study- Conceptual Planning for Sullivan 2014 $11 $80
1-90 to Wellesley Road corridor improvements
Total: $90 $662
Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
intended by the City to be relied upon by property owners or developers in making development decisions.
Tuesday,March 26,2013 Page 1 of 7
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation Improvement Program
ProjectsListed by Category for the 2013-2018 Six-Year TIP
Dollars in Thousands
Pedestrian/Bicycle Program
Project Name Description Start Year City Cost Total Cost
Spokane Valley-Millwood Trail-SCC Construct Shared Use Pathway on 2014 $0 $440
to Evergreen Rd(PE) abandoned Railroad Right-of-way
Appleway Trail Phase 2-University Construct Shared Use Pathway 2014 $75 $75
to Evergreen(PE) along abandoned Railroad Right-of-
Way
Park Road#1 Sidewalk Project- Construct sidewalk along east side of 2014 $59 $433
Sinto Ave.to Indiana Ave. Park Road from 200-ft S.of Sinto to
Indiana Ave.and 165-ft gap on
Mission Ave.east of Park Rd
Sidewalk Infill Program-Phase 3 Complete gaps in sidewalk system 2015 $0 $3
throughout City,ADA upgrades
Bowdish Sidewalk-8th to 12th Construct sidewalk along both sides 2015 $82 $601
of Bowdish
Appleway Trail Phase 2-University Construct Shared Use Pathway 2015 $270 $2,000
to Evergreen(RW&CN) along abandoned Railroad Right-of-
Way
Appleway Trail Phase 3-Evergreen Construct Shared Use Pathway 2016 $335 $2,480
to Corbin along abandoned Railroad Right-of-
Way
Greenacres Trail-Sullivan to E City Construct Shared Use Pathway on 2018 $148 $1,095
Limits(RW&CN) abandoned railroad right-of-way
Spokane Valley-Millwood Trail-SCC Construct Shared Use Pathway on 2018 $303 $2,240
to Evergreen Rd(RW&CN) abandoned Railroad Right-of-way
Total: $1,272 $9,367
Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
intended by the City to be relied upon by property owners or developers in making development decisions.
Tuesday,March 26,2013 Page 2 of 7
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation Improvement Program
ProjectsListed by Category for the 2013-2018 Six-Year TIP
Dollars in Thousands
Safety Program
Project Name Description Start Year City Cost Total Cost
SR-27(Pines)&Grace Ave. Safety Improvements,Add left turn- 2014 $0 $523
Intersection Safety lane
Argonne/Mullan Safety Project- Signal/Bike Safety Improvements 2014 $0 $102
Indiana to Broadway
Argonne Corridor Safety Project- Signal/Bike Safety Improvements; 2014 $0 $164
Empire to Knox City Project#0170
Total: $0 $789
Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
intended by the City to be relied upon by property owners or developers in making development decisions.
Tuesday,March 26,2013 Page 3 of 7
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation Improvement Program
ProjectsListed by Category for the 2013-2018 Six-Year TIP
Dollars in Thousands
Street Preservation Projects
Project Name Description Start Year City Cost Total Cost
Adams St Resurfacing Project-4th Pavement Resurfacing&ADA 2014 $27 $195
to Sprague upgrades
Evergreen Road Resurfacing- Grind/Overlay;OCI: 35.07 2014 $1,066 $1,066
Sprague to Mission
Mullan Road Resurfacing-Dishman Grind/Overlay;OCI: 35.56 2014 $297 $297
Mica to Broadway
Sprague Ave Resurfacing-Argonne Grind/Overlay;OCI: 33.28 2014 $98 $725
to Herald
Sullivan Road Resurfacing- Grind/Overlay;OCI: 32.49 2014 $43 $316
Broadway to Mission
Dishman Mica Resurfacing-Sands Grind/Overlay;OCI: 34.43 2015 $376 $376
to Thorpe
Mission Ave Resurfacing-Argonne Grind/Overlay;OCI: 33.68 2015 $497 $497
to Herald
Mullan Road Resurfacing-Broadway Grind/Overlay;OCI: 33.38 2015 $325 $325
to Mission
Sprague Ave Resurfacing-Vista to Grind/Overlay;OCI: 34.04 2015 $91 $670
Argonne
Sullivan Road Resurfacing-Sprague Grind/Overlay;OCI: 31.2 2015 $113 $840
to Broadway
Appleway Blvd Resurfacing-Vista to Grind/Overlay;OCI: 33.37 2016 $1,260 $1,260
Dishman Mica
Dishman Mica Road Resurfacing- Grind/Overlay;OCI: 33.67 2016 $296 $296
40th to Sands
Dishman Mica Road Resurfacing- Grind/Overlay;OCI: 32.58 2016 $219 $219
Thorpe to S City Limit
Evergreen Road Resurfacing-1-90 Grind/Overlay;OCI: 30.43 2017 $300 $300
to Indiana
Sprague Ave Resurfacing-Flora to Grind/Overlay;OCI: 32.76 2017 $63 $469
Corbin
Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
intended by the City to be relied upon by property owners or developers in making development decisions.
Tuesday,March 26,2013 Page 4 of 7
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation Improvement Program
ProjectsListed by Category for the 2013-2018 Six-Year TIP
Dollars in Thousands
Sprague Ave Resurfacing-Park to Grind/Overlay;OCI: 31.58 2017 $87 $642
Vista
Sprague Ave Resurfacing-Sullivan Grind/Overlay;OCI: 31.46 2017 $101 $750
to Conklin
Total: $5,259 $9,243
Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
intended by the City to be relied upon by property owners or developers in making development decisions.
Tuesday,March 26,2013 Page 5 of 7
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation Improvement Program
ProjectsListed by Category for the 2013-2018 Six-Year TIP
Dollars in Thousands
Street Reconstruction Projects
Project Name Description Start Year City Cost Total Cost
Broadway @ Argonne/Mullan Reconstruct intersections in concrete 2014 $6 $42
Concrete Intersections(PE/RW Only) pavement
Sullivan/Euclid Concrete Reconstruct intersection in concrete 2014 $7 $52
Intersection(PE) pavement
Euclid Ave Reconstruction-Flora to Full Road Reconstruction;OCI:27.3 2014 $2,885 $2,885
E City Limits
Euclid Ave Reconstruction-W end Full Road Reconstruction;OCI:21.42 2015 $602 $602
to Sullivan
Flora Road Reconstruction-Euclid Full Road Reconstruction;OCI:27.96 2015 $1,487 $1,487
to Trent
Madison Road Reconstruction-40th Full Road Reconstruct; OCI:22.06 2015 $1,680 $1,680
to Thorpe
Euclid Ave Reconstruction-Sullivan Full Road Reconstruction;OCI:28.41 2016 $310 $310
to Marietta
Farr Road Reconstruction-4th to 8th Full Road Reconstruction; OCI:28.93 2016 $585 $585
Progress Road Reconstruction- Full Road Reconstruct; OCI: 17.15 2016 $519 $519
Wellesley to Crown
Argonne Road Concrete Pavement- Reconstruct pavement in concrete; 2017 $3,108 $3,108
1-90 to Montgomery OCI:40.35(2012)
Broadway @ Argonne/Mullan Reconstruct intersections in concrete 2017 $285 $2,110
Concrete Intersections(CN Only) pavement
Euclid Ave Reconstruction-Marietta Full Road Reconstruction;OCI:29.21 2017 $1,557 $1,557
to Flora
Farr Road Reconstruction- Full Road Reconstruction;OCI:29.63 2017 $267 $267
Appleway to 4th
Sprague/Fancher Concrete Reconstruct Intersection in concrete 2017 $212 $1,572
Intersection pavement
Sullivan/Euclid Concrete Reconstruct intersection in concrete 2017 $211 $1,562
Intersection(RW/CN) pavement
Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
intended by the City to be relied upon by property owners or developers in making development decisions.
Tuesday,March 26,2013 Page 6 of 7
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation Improvement Program
ProjectsListed by Category for the 2013-2018 Six-Year TIP
Dollars in Thousands
Sprague/Argonne-Mullan Concrete Reconstruct intersections in concrete 2018 $2,342 $2,342
Intersections pavement
Total: $16,063 $20,680
Traffic Operations and Maintenance
Project Name Description Start Year City Cost Total Cost
Sullivan Corridor ITS-Indiana to Extend ITS conduit and contols 2015 $239 $1,766
Trent(SR 290) along Sullivan Corridor
Citywide ITS Project Install ITS controllers and fiber along 2016 $123 $915
Broadway, University and
Argonne/Mullan routes with existing
conduit
Total: $362 $2,681
Overall Total: $26,098 $68,043
Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
intended by the City to be relied upon by property owners or developers in making development decisions.
Tuesday,March 26,2013 Page 7 of 7
City of Spokane Valley
Department of Public Works
Six-Year Transportation Improvement Program
Projects w/No Currently Identified Local Match Within Existing Resources
Dollars in Thousands
Project Name Project Description Total Cost
Arterial Improvement Projects
Bowdish Sidewalk- 12th to 16th Construct Sidewalk along both sides of Bowdish $557
Sprague to 8th: Inlay&Enhancement; 8th to 16th: Reconstruct
as 2-lane section w/curb, sidewalk, bike lanes and new
Bowdish Road - 16th to Sprague stormwater facilities; $2,858
Reconstruct Roadway as 2-lane section w/curb, sidewalk and
Bowdish Road -24th to 16th new stormwater facilities; $2,846
Reconstruct Roadway as 2-lane section w/curb, sidewalk and
Bowdish Road -32nd to 24th new stormwater facilities; $2,637
Park Road#2 Sidewalk Project-Marietta Construct sidewalk along one side of Park Road and 160-ft gap
Ave. to Buckeye Ave. on north side of Buckeye Ave east of Park Road $143
Reconstruct and widen the Sullivan Road extension north also
Sullivan Road North Extension (Bigelow known as Bigelow Gulch Road to a 4-lane roadway with 8-foot
Gulch) shoulders and a 12-foot two way left turn lane. $55
Realign connection of Wellesley to Barker Rd and SR290, 3-
Wellesley Realignment @ Barker/SR290 lane section, Part of Barker/BNSF Grade Separation $5,187
Bridge Projects
Barker Road/BNSF Grade Separation
(CN Only) Construct Grade Separation at Barker/BNSF RR/Trent(SR290) $32,000
Reconstruct Park Road to separate the grades of Park Road
Park Road/BNSF Grade Separation and the BNSF railroad tracks. $16,520
Congestion Improvement Projects
Traffic Control Systems Upgrades for Evergreen(Broadway to
Evergreen ITS Improvements 16th) $708
Pines Corridor ITS-Sprague to 16th Traffic Signal Control System for Corridor $785
Improvements to Intersection, Install Traffic Signal (In
Saltese/Sullivan Traffic Signal coordination w/Spokane County) $586
Sprague/Barker Traffic Signal Install Traffic Signal $594
Reconstruction Projects
Sprague/Thierman Concrete Intersection Reconstruct intersection in concrete pavement $1,243
Sprague/University Concrete Intersection Reconstruct intersection in concrete pavement. $1,660
Sullivan/Kiernan Concrete Intersection Reconstruct Intersection in concrete pavement $1,423
Sullivan/Marietta Concrete Intersection Reconstruct intersection in concrete pavement $1,493
3/26/2013 1 of 2
Reconstruction Projects
Sullivan Road Concrete Pavement
Phase 1 -Marietta to Euclid Concrete Pavement; OCI: 37.28 (2013) $2,722
Sullivan Road Concrete Pavement
Phase 2-Euclid to Kiernan Concrete Pavement; OCI: 37.45 (2013) $3,360
Sullivan Road Concrete Pavement
Phase 3- Inland Asphalt Entrance to
Marietta Concrete Pavement; OCI: 37.28 (2013) $2,933
Sullivan Road Concrete Pavement
Phase 4-Spokane River to Inland Asphalt Reconstruct urban arterial in concrete pavement; OCI: 37.28
Entrance (2013) $2,398
Sullivan Road Concrete Pavement
Phase 5-Kiernan to Trent Concrete Pavement; OCI: 37.45 (2013) $2,720
Street Preservation Projects
Pavement Management Program-2014 Annual street preservation projects per PMP $4,353
Pavement Management Program-2015 Annual street preservation projects per PMP $3,915
Pavement Management Program-2016 Annual street preservation projects per PMP $3,298
Pavement Management Program-2017 Annual street preservation projects per PMP $4,025
Pavement Management Program-2018 Annual street preservation projects per PMP $4,320
Pavement Management Program-2019 Annual street preservation projects per PMP $4,320
Pavement Management Program-Local
Access Annual street preservation projects $11,664
3/26/2013 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: April 2, 2013 Department Director Approval:
Check all that apply: [' consent ❑ old business [' new business ❑ public hearing
[' information ® admin. report ❑ pending legislation [' executive session
AGENDA ITEM TITLE: School Zone Flashing Beacons
GOVERNING LEGISLATION: n/a
PREVIOUS COUNCIL ACTION TAKEN: An informational memo was sent to Council on Feb.
19, 2013 regarding an update on the School Zone Flashing Beacon program, and that there
was a new call for funding.
BACKGROUND: The Washington Traffic Safety Commission (WTSC) School Zone Flashing
Beacon program only applies to school zones for elementary and middle schools and it provides
funds up to $7,500 per school zone. A school zone contains two (2) flashers. The total project
cost in 2011 (the most recent purchase) to install a pair of flashers, or one school zone, is
approximately $14,300 (see Table 1). The cost to the City after the WTSC grant is $6,800. In
addition to installation there are ongoing maintenance costs to deal with low battery issues,
snow blocking the solar panels, damage from collisions, etc. The City also incurs costs in staff
time to program the beacons once a year, make adjustments for snow days or school requests,
and coordinate the resolution of maintenance issues with the County.
Table 1: Installation Cost per School Zone (Two Beacons)
Item Description Cost
Equipment (2 Units) $9,300
Installation by Spokane County Signal Shop $2,500
Survey/ ROW Research/ staff time $2,500
Total Project Cost $14,300
WTSC Grant ($7,500)
Total City Funds $6,800
Within the City limits there are 27 elementary and middle schools. Fifteen (15) of these schools
have beacons, and 12 do not. Currently at the schools with beacons, the City maintains 32
individual beacons. Table 2 below, shows a list of school zones recommended by Spokane
Valley Police, school districts, or City staff to be candidates to install flashing school beacons as
part of the grant.
Table 2: Potential School Crossings for Flashing Beacons
School Street Lanes Speed Comments
Adams Elem Adams 2 25 Rec by police &School; Low speed
McDonald Elem McDonald 2 35 Cross at all-way stop; Rec by police
Sunrise Elem 24`h 2 25 Rec by School; Low speed but hill in zone
University Elem 16`h 3 35 Cross at signal; Rec by police
City School Valleyway 2 25 Rec by School; Not an arterial
Horizon Middle S. Pines 2 35 School zone overlaps with Chester zone
Centennial Middle Cataldo 2 25 Rec by School; Not an arterial
Boone 2 25 Rec by School; Not an arterial
The school zone crossings with the highest volumes, speeds, and uncontrolled crosswalks
would be the next in line for installation. The City typically confers with the patrol officers and
school districts to determine which locations have the greatest need. Trent Elementary and N.
Pines Middle School were not considered since the major crossings for these schools are along
a state highway, and have not been supported by WSDOT in the past. Based on this criteria,
the City has selected the following schools to further analyze:
• Horizon Middle School
• Adams Elementary (along Adams)
• McDonald Elementary (along McDonald)
• Sunrise Elementary (along 24th)
Staff will discuss possible beacon locations with these schools during the next week. We will
also collect the speed data needed for the grant application.
The 2013 call for projects was released on February 11th, and applications are due May 3rd
Construction cannot begin until July and must be completed within 6 months. Due to the
workload of City and County staff this summer, we are recommending applying for only two
school zones.
OPTIONS: Discussion. We will return on April 9th with a recommended action.
RECOMMENDED ACTION OR MOTION: None.
BUDGET/FINANCIAL IMPACTS: Past projects have been funded out of the street fund and we
recommend that practice continue.
STAFF CONTACT: Inga Note, Senior Traffic Engineer
ATTACHMENTS: None
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: April 2, 2013 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: SRTC Interlocal Agreement Renewal
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: July 8, 2003 Council approved original Interlocal;
August 24, 2010 Council approved updated Interlocal agreement.
BACKGROUND: In an effort to address board participation and equality in voting, the new
Executive Director has worked with the SRTC Board to update the Interlocal agreement. This
updated agreement addresses changes to board membership, voting structure and policy
changes.
The change in membership is intended to address the lack of participation by some of the
smaller communities. In this new updated agreement the cities of Liberty Lake, Cheney and
Airway Heights will now be included as voting members, and will for the first time be assessed
dues. Also, other existing members were restructured:
1. Spokane Airport Board (SAB) — Previously was represented by an ex officio member,
and now is a full voting member.
2. Spokane Transit Authority (STA) — Previously was represented by one voting
member and the CEO was an ex officio member, and now the CEO will serve as the
one voting member.
3. Transportation Advisory Committee (TAC) Chairperson — Previously was a voting
member, and will now be an ex officio member.
With the addition of the new members, the Executive Director suggested a change in the voting
structure to address the size of the jurisdictions represented on the board. This update creates
a new weighted voting structure whereby larger communities (City of Spokane, Spokane
County, and City of Spokane Valley) will have the ability to call for a weighted vote. This
weighted vote structure provides for a measure of proportionate representation within a
jurisdiction.
Another change to the agreement was changing the vote requirements to appoint or discharge
the Executive Director. In the past this could be achieved by a simple majority vote. The Board
felt that this should require a super majority or an affirmative vote by at least 10 board members.
On December 13, 2012 the SRTC Board approved an updated Interlocal Agreement, which was
distributed to the member agencies for review and ratification. On January 28, 2013, the
Spokane City Council proposed revisions to the agreement and the SRTC Board on February
14, 2013 considered and approved these revisions, and by a unanimous vote approved this
updated Interlocal Agreement.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Discussion and concurrence to bring this item back
at the next regular meeting for motion consideration.
BUDGET/FINANCIAL IMPACTS: There are no proposed changes to the current dues
structure. There are sufficient funds appropriated in the 2013 adopted budget to pay for current
dues.
STAFF CONTACT: Eric P. Guth, Public Works Director
ATTACHMENTS: Updated SRTC Interlocal Agreement; Redlined version of Updated SRTC
Interlocal Agreement; Letter to Mayor Towey from Kevin Wallace, SRTC Executive Director
Return To:
Spokane Regional Transportation Council
221 W. First Avenue, Suite 310
Spokane, WA 99201
AN INTERLOCAL AGREEMENT AMONG SPOKANE COUNTY,
CITY OF SPOKANE, CITY OF SPOKANE VALLEY,
WASHINGTON STATE DEPARTMENT OF TRANSPORTATION,
SPOKANE TRANSIT AUTHORITY, SPOKANE AIRPORT BOARD
AND OTHER CITIES AND TOWNS WITHIN SPOKANE
COUNTY, TO FORM THE SPOKANE REGIONAL
TRANSPORTATION COUNCIL, DEFINE ITS ORGANIZATION
AND POWERS, AND ITS JURISDICTIONAL AREA.
THIS AGREEMENT, is made and entered into among the County of
Spokane, a political subdivision of the State of Washington, hereinafter referred
to as the "County," the City of Spokane, a municipal corporation of the State of
Washington, the City of Spokane Valley, a non-charter code city of the State of
Washington, the Washington State Department of Transportation, an agency of
the State of Washington, hereinafter referred to as "WSDOT," the Washington
State Transportation Commission, hereinafter referred to as "WSTC", the
Spokane Transit Authority, a municipal corporation of the State of Washington,
hereinafter referred to as "STA," Spokane Airport Board, a joint operation of the
County and City of Spokane, hereinafter referred to as "SAB" and other
incorporated towns and cities located within Spokane County, hereinafter
referred to as "Other Members,"jointly, along with the County, City of Spokane,
STA, SAB, and WSDOT are collectively referred to as the "Members."
WITNESSETH:
WHEREAS, pursuant to the provisions of chapter 39.34 RCW, two or
more public entities may jointly cooperate to perform functions which each may
individually perform; and
WHEREAS, on July 6, 2012, the President of the United States signed
the Moving Ahead for Progress in the 21st Century Act (MAP-21), which
provided authorization for highways, highway safety, and mass transportation
and enunciated a policy "[t]o develop a National Intermodal Transportation
System that is economically efficient, environmentally sound, provide the
Page 1 of IS
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foundation for the nation to compete in the global economy and will move
people and goods in an energy efficient manner;" and
WHEREAS, in 1962, Federal transportation legislation required the
establishment, by agreement between the Governor of the State of Washington
and units of general purpose local government, of a Metropolitan Planning
Organization (MPO), which in cooperation with the State of Washington, shall
develop transportation plans and programs for urbanized areas of Washington
State; and
WHEREAS, Chapter 47.80 RCW authorizes the formation of a Regional
Transportation Planning Organization (RTPO) by voluntary association of local
governments within a county; provided each RTPO shall have as members the
county and at least sixty percent of the cities and towns within the RTPO's
boundaries, representing a minimum of seventy-five percent of the cities' and
towns' population; and
WHEREAS, each RTPO formed by local governments shall create a
transportation policy board to provide policy advice to the RTPO and shall allow
representatives of major employers within the region, the department of
transportation, transit districts, port districts, and member cities, towns, and
counties within the region to participate in policy making; and
WHEREAS, among other duties, each RTPO shall: (i) develop and
periodically update a regional transportation plan in cooperation with the State
Department of Transportation, providers of public transportation and high
capacity transportation, ports, and local governments within the region and shall
(ii) designate a lead planning agency to coordinate preparation of said regional
transportation plan and carry out the other responsibilities of the organization;
and
WHEREAS, RCW 47.80.020 provides that the RTPO in an urbanized
area shall be the same as the MPO designated for federal transportation
planning purposes; and
WHEREAS, pursuant to the above referenced state and federal laws, the
Members are desirous of establishing a regional transportation council
("Council") to carry out the responsibilities of the MPO as provided in Federal
Transportation legislation as well as other responsibilities determined by the
Council.
Page 2 of 18
NOW, THEREFORE, in consideration of the following terms and conditions, to
include the above recitals, which are incorporated herein as a part of this
Agreement, it is agreed among the Members:
Section 1: NAME/ORGANIZATION
A voluntary association and joint board, comprising representatives of
the County, City of Spokane, City of Spokane Valley, Washington State
Department of Transportation (WSDOT), Washington State Transportation
Commission (WSTC), Spokane Transit Authority (STA), Spokane Airport Board
(SAB) and Other Members is hereby created and shall be known as the
Spokane Regional Transportation Council, referred to hereinafter as the
"Council."
Section 2: PURPOSE
Recognizing that coordinated transportation planning of the County,
Cities and Towns, WSDOT, WSTC, STA, SAB and Other Members are
necessarily interwoven and interdependent and that the interests of all citizens
will best be served by coordinated, cooperative, and comprehensive
transportation planning, this Council is established to facilitate such appropriate
coordination and cooperation and provide for continuing area wide
transportation planning in accordance with Section 3, herein.
The Council Is not authorized to in any way supersede the authority
vested in the County, Cities and Towns, WSDOT, WSTC, STA, SAB or Other
Members, but is intended to meet the prerequisites of United States Code Titles
23 and 49, and RCW Chapter 47.80.
Section 3: POWERS AND FUNCTIONS
The functions, responsibilities, and powers of Council shall be as follows:
(a) To perform the functions of a Transportation Management Area (TMA) for
The metropolitan area, which includes those functions set forth in the MAP-
21 legislation of July 6, 2012, and related rules, as amended to implement
SAFETEA-LU as well as those functions, which may be required hereinafter
by subsequent Federal Transportation legislation.
(b)To perform the functions of a Metropolitan Planning Organization (MPO) as
set forth in Title 23 United States Code and Title 49 United States Code as
currently adopted or as amended, and 23 CFR Parts 450 and 500 and 40
CFR Part 613, as currently adopted or as amended.
Page 3 of 18
(c) To perform the functions of a Regional Transportation Planning Organization
(RTPO) as set forth in Ch. 47.80 RCW and Ch. 468-86 WAC, as currently
adopted or as amended.
(d) To prepare and update a Metropolitan Transportation Plan pursuant to 23
CFR Parts 450 and 500 and 49 CFR Part 613.
(e) To engage in regional transportation planning.
(f) To administer regional transportation funding programs and consider those
projects which have been approved by the governing bodies of the Members
and which are incorporated within the adopted Metropolitan Transportation
Plan.
(g) To participate in the development and maintenance of transportation related
information necessary to support the functions and responsibilities of the
Council,
(h) To promote the regional transportation interests, plans and projects to local,
state and federal public and private entities.
(i) To contract with the WSDOT or other appropriate entities in order to meet
requirements of State and/or Federal Transportation legislation.
(j) To create committees as necessary, to advise the Board on regional
transportation related matters. At a minimum this shall include:
a. the Transportation Advisory Council (TAC) whose composition and
responsibilities shall be defined by the Board.
b. the Transportation Technical Committee (TTC) whose composition and
responsibilities shall be defined by the Board.
(k) To comply with the Transportation Planning requirements set forth in the
Washington State Growth Management Act, and Ch. 47.80 RCW, consistent
with Spokane County County-wide Planning Policies.
(I) To perform such other transportation planning and program related functions
as the Board may hereinafter determine to be in the best interests of the
Council and the members thereof, which are consistent with the terms of this
Agreement and related federal and state law.
Section 4: JURISDICTIONAL AND METROPOLITAN AREA DEFINED
Page 4 of 18
The Council's jurisdictional area shall consist of all incorporated and -
unincorporated areas of Spokane County, Washington, and may include
contiguous areas across county or state boundaries as deemed appropriate
and which meet the criteria of State and/or Federal Transportation legislation.
Section 5: GOVERNING BODY AND OFFICERS
The governing body (the "Board") of the Council, presently consisting of
fourteen (14) voting persons, shall be established by the following thresholds:
(a) Jurisdictions under 5,000 people — One (1) person jointly selected by
jurisdictions with populations fewer than 5,000 people. The person selected
shall be an elected official from a small town/city;
(b) Jurisdictions between 5,001 and 50,000 people Three (3) persons
separately selected by the City of Airway Heights, City of Cheney, and City of
Liberty lake. The persons selected shall be elected officials;
(c) Jurisdictions between 50,001 to 100,000 people -- one (1) person
appointed by each respective governing body, who shall be an elected official;
(d) Jurisdictions over 100,001 people — two (2) persons appointed by each
respective governing body, who shall be elected officials; (The population of
Spokane County includes the population of its cities and towns);
(e) One (1) person from STA, who shall be the STA Chief Executive Officer
or his or her designee;
(f) Two (2) State Transportation representatives, one (1) from the
Washington State Department of Transportation and appointed by the
Secretary of Transportation, and one (1) from the Washington State
Transportation Commission appointed by the Chair of the Commission;
(g) One (1) person who represents a major employer, with preference for a
provider of private sector transportation services within the region who shall be
appointed by a majority vote of the Board; and
(h) One (1) person representing SAB, who shall be the Chief Executive
Officer or his or her designee.
(i) There shall be three (3) ex officio, non-voting members serving on the
Board representing different modes of transportation, which shall include:
Page 5 of 18
(1) One (1) person representing Rail; who shall be appointed by the
Members; and
2 The Chair of the TTC
(3) The Chair of the TAC
(j) Pursuant to RCW 47.80.040, ali legislators whose districts are wholly or
partially within the designated boundaries of the Council, are considered ex
officio (non-voting) members of the Board.
(k) All Board appointments shall be for a term of three (3) years or the
tenure of office of the representative in his/her respective jurisdiction, whichever
is the lesser time. Alternate Board representatives may serve in the absence of
the designated representative so long as the alternate representative is an
elected or appointed official of the appointing Member's parent agency (or
governing body, as appropriate) and whose name has been placed on record
with the Council. All alternate Board representatives must serve in the same
capacity as the regularly designated representative as defined hereinabove.
(I) The Board shall elect a Chair and Vice-Chair ("Officers") by majority vote
of the Board. Only representatives who are elected officials may be Officers.
To be eligible for the Chair position, the Board Member shall have served on
the Board for at least one (1) year. The term for Officers may be up to two (2)
years in each office. Ex officio members may not serve as Officers.
(m) A Board Member who, during a calendar year, has three (3) unexcused
absences from regular Board meetings shall be automatically removed from the
Board, without further action.
Section 6: MEETINGS AND VOTING
The Council shall hold regular monthly Board meetings. The Chair may
call a special meeting or executive session or shall call a special meeting at the
request of a majority of the Board. All meetings of the Board shall be open to
the public as required by chapter 42.30 RCW. A quorum for the purpose of
transacting business shall consist of a simple majority of the Board.
The Board shall adopt rules for the conduct of its business consistent
with this Agreement and such rules shall prescribe the place of meetings, the
method of providing reasonable notice to Members, the form of the agenda, the
regular meeting date and such other matters that relate to the conduct of the
Council's business. Such rules shall be adopted and may be amended by a
seventy-five percent (75%) positive vote of the Board, or by amendment to this
Agreement as provided herein.
Page 6 of 18
All recommendations, motions, or other actions of the Board shall be
adopted by a favorable vote of a majority of those present. Voting Board
members shall be entitled to one vote. Provided, however, that the following
enumerated actions shall be approved either through an affirmative vote of a
majority of the voting membership or through a weighted vote of the Board:
(a) Approval of the annual budget expenditure division among the
Members;
(b) Purchase, sale or disposition of real property; and
(c) Addition of new members.
The appointment or discharge of the Executive Director shall require the
affirmative vote of ten (10) Board members.
To provide for a measure of proportionate representation within a jurisdiction,
the Council adopts a weighted voting process.
A weighted vote may be requested by any two Board members. A weighted
vote shall be requested either prior to the vote on the proposed motion or after
the vote but prior to the Board taking action on a subsequent agenda item.
Following the request for weighted voting, the Chair shall thereafter conduct a
weighted vote on the matter with the weight of each vote calculated according
to the percentages set forth on Table 1, attached hereto. If the weighted vote
achieves greater than fifty percent (50%) of the vote, the weighted vote shall
take precedence over a prior non-weighted vote. To approve items (a)-(c)
above through a weighted vote the weighted calculation must equal or exceed
8.
Section 7: STAFF AND SUPPORT
The Board shall determine the positions, duties and working conditions
of employees as necessary to conduct the work programs of the Council
consistent with this Agreement. An Executive Director shall be appointed by
and serve solely at the pleasure of the Board. The Board shall adopt policies
and procedures to establish the duties and authority of the Executive Director,
including authority to make financial expenditures on behalf of the Board. The
Board shall approve application(s) for or acceptance of any grants to carry out
those functions set forth in Section 3 hereinabove. Provided, however, in
instances where a grant application must be submitted prior to the next
regularly scheduled meeting of the Board so that timely Board approval cannot
Page')of 18
Table I
SRTC Board Majority Vote and Weighted Vote Calculations
% of
Majority Weighted Weighted
Jurisdiction Vote % of Vote Vote (1.286)2 Vote
Airway Heights 1 7.14% 1.000 6.48%
Cheney 1 7.14% 1.000 6.48%
Cities and towns under 5,000 ' 1 7.14% 1.000 6.48%
Liberty Lake 1 7.14% 1.000 6.48%
Private Sector Transportation 1 7.14% 1.000 6.48%
Spokane- Member 1 1 7.14% 1.286 8.33%
Spokane- Member 2 1 7.14% 1.286 8.33%
Spokane County- Member 1 1 7.14% 1.286 8.33%
Spokane County-Member 2 1 7.14% 1.286 8.33%
Spokane Airport Board 1 7.14% 1.000 6.48%
Spokane Transit Authority 1 7.14% 1.000 6.48%
Spokane Valley 1 7.14% 1.286 8.33%
State Transportation Board 1 7.14% 1.000 6.48%
WSDOT 1 7.14% 1.000 6.48%
14 100.00% 15.430 100.00%
1 Small cities and towns under 5,000 in population share a single vote on the SRTC Board. These
jurisdictions include Deer Park, Fairfield, Latah, Medical Lake, Millwood, Rockford, Spangle, and
Waverly.
2 When a weighted vote is called, each vote for representatives from the City of Spokane,the City
of Spokane Valley, and Spokane County are weighted by 1.286.This weighted vote formula was
established to preserve the voting weight for these three agencies from the 2010 Interlocal
Agreement.
Page 8 of 18
be obtained, the grant application may still be submitted with mutual approval of
the Chair and Vice-Chair.
Unless otherwise determined by the Board, employees are at-will and
shall be hired and discharged by, and work under the direction of, the Executive
Director.
The Board may arrange for support services such as requisitioning and
purchasing, payment of expenditures, accounting, payroll, computer
processing, legal counsel, and others as deemed necessary.
Pay schedules shall be set by the Board consistent with responsibilities
performed and the demand for such personnel in public and private industry,
with due consideration to pay schedules for like positions in Member agencies.
Section 8: WORK PROGRAM AND ANNUAL BUDGET
The Board shall prepare and adopt a proposed work program and
budget for each calendar year. The detailed annual work program shall list
specific work projects to be undertaken by the Council. The Executive Director
or designee shall confer with and inform Members concerning the preparation
of and progress on the technical areas of work programs and projects. The
proposed annual budget shall set forth the methodology for determining the
allocation of costs, appropriations and expenditures to each member.
The Board shall submit the proposed work program and budget to the
Members by September 30 of the preceding year. Approval or rejection of such
budget by each Member shall be submitted to the Council by November 1 of
each year. Members from jurisdictions identified in Section 5(a) that have not
previously been required to contribute funds toward the annual budget and
Members who have annual assessments increased by more than fifteen
percent (15%) shall be given written notice one (1) year in advance of a
proposed budget assessment.
Following a request from a Member to perform services on a specific
project, not identified in the work program, the Board may impose a special
assessment on the requesting Member. The special assessment shall be: (a)
reasonably determined by the Board and (b) reimburse the costs and expenses
associated with the specific project.
The annual budget and/or work program of the Council may be amended
by vote of the Board, provided such amendment does not require additional
budget appropriation in excess of the amounts established in the second
Page 9 of 18
paragraph of this Section 8, by the Members. After approval of the Council
budget, no Member may terminate or withhold its share during the year for
which it was allocated.
Section 9: ALLOCATION OF COSTS, APPROPRIATIONS,
EXPENDITURES
It is anticipated that most projects and programs of the Council will
involve mutual benefit to its Members. Costs of the annual budget expenditures
shall be divided among the Members as recommended by the Board and
approved by the Members in the budget approval process. Any additional
agency joining the Council as a Member, shall contribute as agreed with the
Board. Additional contributions to the Council budget may be made to
accomplish projects and programs deemed to be of particular pertinence or
benefit to one or more of the Member agencies.
Each funding Member after approval of the proposed Council budget
shall submit its payment on or before January 20 of the budget year. The funds
of such joint operation shall be deposited in the public treasury of the City of
Spokane or the public treasury of any other Member as so agreed upon by the
Members; and such deposit shall be subject to the same audit and fiscal
controls as the public treasury where the funds are so deposited. The funds
shall be used in accordance with the adopted budget and work plan.
The Executive Director may make expenditures in accordance with the
approved Council budget, work plan and approved policies and procedures,
and shall maintain records of expenditures and report monthly to the Board on
budget activity.
Payment of all claims shall be signed by the Executive Director or
designee, and approved monthly by the Board. Such claims, with proper
affidavits required by law, shall then be certified for payment by the City of
Spokane or as arranged by the Board.
Section 10: REAL AND PERSONAL PROPERTY
The Council may, through gift, devise, purchase, lease or other form of
conveyance, acquire, hold, manage, use and dispose of real and personal
property necessary for the joint undertaking set forth herein with such pro perty
acquisition upon such terms and conditions as agreed by the Board. It is
recognized that any public or private entity may appropriate funds and may sell,
lease, give or otherwise supply real and personal property, personnel and
services to the Council or other legal or administrative entity for the purpose of
operating the joint or cooperative undertaking.
Page 10 of 18
The Council may not acquire or use real property to operate a
transportation system.
Section 11: INSURANCE
The Council shall obtain property and liability insurance for the matters
set forth in this Agreement with coverages and limits reasonably determined by
the Council, provided, insurance coverage for comprehensive general liability,
auto liability, employment practices liability, public officials errors and omissions
liability, shall not be less than $10,000,000 in the aggregate.
Section 12: INTER-RELATIONSHIP BETWEEN COUNCIL, CITIES AND
COUNTY PLANNING COMMISSIONS
Cities and County Planning Commissions shall continue their respective
functions as provided by charter and/or State law, including preparation of
Cities' and County Comprehensive Plans, to which the Metropolitan
Transportation Plan and Regional Transportation Improvement Plan shall be
coordinated, and administering the zoning, subdivision and similar
implementing controls as may be assigned them by their respective legislative
bodies.
The successful execution of Council duties and responsibilities in
preparing a Metropolitan Transportation Plan and Regional Transportation
Improvement Plan, in coordination with state and local plans, requires
comprehensive plans be prepared and kept up-to-date by the City, County, and
Other Members for their respective jurisdictions.
Section 13: AMENDMENTS AND NEW MEMBERS
This Agreement may be amended by unanimous consent of the
Members' governing bodies, except WSDOT may take action through its
Secretary. Upon majority consent of the voting Members, new members may
join the Council upon written acceptance of the terms of this Agreement.
Section 14: TERMINATION OF MEMBERSHIP
The Cities, County, STA, SAB, WSDOT, WSTC, or Other Members of
the Council may terminate membership in the Council by giving written notice to
the Council prior to August 1 of any year for the following year.
Page 11 of 18
Section 15: PRIOR WRITTEN AGREEMENTS
This Agreement shall supersede the following Agreements:
Agreement creating the Spokane Regional Planning Conference,
Spokane, Washington, dated December 15, 1966.
An Amended Agreement between Spokane County, Washington, and
City of Spokane, Washington, to form a Spokane Regional Planning
Conference, Define its Organization and Powers, and Establish its Regional
Planning District, dated August 31, 1972.
An Amended Agreement between Spokane County, Washington, and
the City of Spokane, Washington, and other municipalities, to form Spokane
Regional Council, Define its Organization and Powers, and Establish Regional
Council Jurisdiction Area, dated August 15, 1984.
An Interlocal Agreement among Spokane County, City of Spokane,
Washington State Department of Transportation, Spokane Transit Authority,
and Other Cities and Towns within Spokane County, to form a Regional
Transportation Council, Define its Organization and Powers, and Establish a
Regional Council Jurisdictional Area dated October 12, 1993.
An Interlocal Agreement among Spokane County, City of Spokane,
Washington State Department of Transportation, Spokane Transit Authority,
and other Cities and Towns within Spokane County to form a Spokane Regional
Transportation Council, Define its Organization and Powers, and Establish a
Regional Council Jurisdictional Area dated April 28, 2003.
An Interlocal Agreement among Spokane County, City of
Spokane, City of Spokane Valley, Washington State Department of
Transportation, Spokane Transit Authority and other Cities and Towns
within Spokane County, to form the Spokane Regional Transportation
Council, define its organization and powers, and its jurisdictional area
last dated October 23, 2010.
Section 16: EFFECTIVE DATE and Binding Agreement
The effective date of this Agreement shall be upon ratification of this
Agreement by the County and, at least, sixty percent (60%) of the cities and
towns within the Council area that represent seventy-five percent (75%) of the
cities' and towns' population. This Agreement shall be binding upon the
Members who have executed this Agreement, their successors and assigns.
Page 12 of 18
Section 17: METROPOLITAN PLANNING ORGANIZATION (MPO)
DESIGNATION
The execution of this Agreement by the Members is not intended to act
as a revocation of the MPO or constitute a substantial change in authority or
responsibility of the MPO and shall not be interpreted to require the
redesignation of the MPO under 23 CFR§ 450.310.
Section 18: SUCCESSOR IN INTEREST
The Council, as provided for herein, shall be the successor in interest to
all grants, contracts, and other documents entered into by the Council's
predecessor, the Spokane Regional Council.
Section 19: DEFAULT
Failure by any Member to perform, observe or comply with the
covenants, agreements or conditions on its part contained in this Agreement
where that failure continues for a period of thirty (30) days after written notice
from the Council to the defaulting Member shall constitute an "Event of Default,"
Section 20: REMEDIES
In the event of any Event of Default, the Council may at any time, without
waiving or limiting any other right or remedy, pursue any remedy allowed by law
including, by way of example and without limitation, specific performance,
declaratory judgment and other equitable remedies, and recovery of attorney's
fees and other costs for such enforcement action.
Section 21: GENERAL TERMS
This Agreement contains terms and conditions agreed upon by the
Members. The Members agree that there are not other understandings, oral or
otherwise, regarding the subject matter of this Agreement.
In the event any portion of this Agreement should become invalid or
unenforceable, the rest of the Agreement shall remain in full force and effect.
This Agreement shall be construed under the laws of Washington State.
Any action at law, suit in equity or judicial proceeding regarding this Agreement
or any provision hereto shall be instituted only in courts of competent
jurisdiction within Spokane County, Washington.
Page 13 of 18
This Agreement may be executed in any number of counterparts, each of
which, when so executed and delivered, shall be an original, but such
counterparts shall together constitute but one and the same.
Nothing in this Agreement is intended to give, or shall give, whether
directly or indirectly, any benefit or right, greater than that enjoyed by the
general public, to third persons.
The section headings in this Agreement have been inserted solely for the
purpose of convenience and ready reference. In no way do they purport to and
shall not be deemed to define, limit or extend the scope or intent of the sections
to which they pertain.
Section 22: RCW CHAPTER 39.34 REQUIRED CLAUSES
A. PURPOSE
See Section No. 2 above.
B. DURATION
This Agreement is perpetual until the joint and comprehensive
undertaking is either voluntarily dissolved or discontinued
pursuant to RCW 47,80.020.
C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS
The Board shall administer the joint and cooperative undertakings
set forth herein.
D. RESPONSIBILITIES OF THE PARTIES
See provisions above.
E. AGREEMENT TO BE FILED
This Agreement may be filed with the County Auditor or published
on the Members' websites, as available.
F. FINANCING
See Section Nos. 8 and 9 above. The Council, or any of the
Members hereto, may receive grants-in-aid from the State or
Federal Government or any other department or agency and may
Pap 14 of 18
accept gifts from public or private entities for the purposes
authorized in this Agreement.
G. TERMINATION
See Section No. 14 above.
H. PROPERTY UPON TERMINATION
Any Member terminating its membership in the Council as
provided for in Section 14 hereinabove shall forfeit any ownership
interest in any personal or real property owned or held by the
Council.
Personal property acquired by the Council in the performance of
this Agreement shall be disposed of by the Council upon
termination of the Agreement. Unless otherwise required by law
or agreement, cash and cash proceeds from sale of personal
property shall be disbursed to the Members according to the
contribution made by the Member as set forth in this Agreement.
Real property shall be conveyed or disposed of as set forth in this
Agreement in the same manner as personal property except
where a separate instrument or deed reservation exists with
regard to any real property in which instance it shall control.
IN WITNESS WHEREOF, the Members hereto have entered into this
Agreement on the day and year of their respective signature.
ADOPTED by the Board of County
Commissioners of Spokane County,
Washington this day of
, 2013.
Shelly O'Quinn, Chair
ATTEST:
DANIELA ERICKSON Al French, Vice-Chair
Page 15 of 18
CLERK OF THE BOARD
By:
Daniela Erickson Todd Mielke, Commissioner
Clerk of the Board
ATTEST: CITY OF SPOKANE
City Clerk By
Date:
Approved as to form:
•
Assistant City Attorney
WASHINGTON STATE SPOKANE TRANSIT AUTHORITY
DEPARTMENT OF TRANSPORTATION
Secretary of Transportation By
Date: Date:
WASHINGTON STATE
TRANSPORTATION COMMISSION
By
Date:
CITY OF AIRWAY HIS., CITY OF CHENEY, WASHINGTON
WASHINGTON
By By
Date: Date:
Page 16 of 18
CITY OF DEER PARK, WASHINGTON CITY OF FAIRFIELD, WASHINGTON
By By
Date: Date:
CITY OF LATAH, WASHINGTON CITY OF LIBERTY LK., WASHINGTON
By By
Date: Date:
CITY OF MEDICAL LAKE, CITY OF MILLWOOD, WASHINGTON
WASHINGTON
By By
Date: Date:
CITY OF ROCKFORD, WASHINGTON CITY OF SPANGLE, WASHINGTON
By By
Date: Date:
CITY OF WAVERLY, WASHINGTON CITY OF SPOKANE VALLEY,
WASHINGTON
By By
Date: Date:
Page 17 018
SPOKANE AIRPORT BOARD
By
Date:
1
Page 18 of 18
Return To:
Spokane Regional Transportation Council
221 W. First Avenue, Suite 310
Spokane, WA 99201
AN INTERLOCAL AGREEMENT AMONG SPOKANE COUNTY,
CITY OF SPOKANE, CITY OF SPOKANE VALLEY,
WASHINGTON STATE DEPARTMENT OF TRANSPORTATION,
SPOKANE TRANSIT AUTHORITY, SPOKANE AIRPORT BOARD
AND OTHER CITIES AND TOWNS WITHIN SPOKANE
COUNTY, TO FORM THE SPOKANE REGIONAL
TRANSPORTATION COUNCIL, DEFINE ITS ORGANIZATION
AND POWERS, AND ITS JURISDICTIONAL AREA.
THIS AGREEMENT, is made and entered into among the County of
Spokane, a political subdivision of the State of Washington, hereinafter referred
to as the "County," the City of Spokane, a municipal corporation of the State of
Washington, the City of Spokane Valley, a non-charter code city of the State of
Washington, the Washington State Department of Transportation, an agency of
the State of Washington, hereinafter referred to as "WSDOT," the Washington
State Transportation Commission, hereinafter referred to as IIWSTCII, the
Spokane Transit Authority, a municipal corporation of the State of Washington,
hereinafter referred to as "STA," Spokane Airport Board, a joint operation of the
County and City of Spokane, hereinafter referred to as "SAB" and other
incorporated towns and cities located within Spokane County, hereinafter
referred to as "Other Members,"jointly, along with the County, City of Spokane,
STA /'d 3. and WSDOT are collectively referred to as the "Members."
WITNESSETH:
WHEREAS, pursuant to the provisions of chapter 39.34 RCW, two or
more public entities may jointly cooperate to perform functions which each may
individually perform; and
WHEREAS, on August 1-0, 2-696JuIy 6, 2012, the President of the United
States signed the Safe, Accountable, Flexible, Efficient, Transportation
Effici- •- A • : • - • • - - -AFETEA LU)Movinq Ahead for Progress in
the 21st Century Act (MAP-21), which provided authorization for highways,
highway safety, and mass transportation and enunciated a policy 'IPtlo develop a
highway J6A11.a6�, and mass transportation LGLIVIE GIIIA enunciated a policy LL,V develop Q
{5463339]-- Page 1 of
National Intermodal Transportation System that is economically efficient,
environmentally sound, provide the foundation for the nation to compete in the
global economy and will move people and goods in an energy efficient manner;"
and
WHEREAS, in 1962, Federal transportation legislation required the
establishment, by agreement between the Governor of the State of Washington
and units of general purpose local government, of a Metropolitan Planning
Organization (MPO), which in cooperation with the State of Washington, shall
develop transportation plans and programs for urbanized areas of Washington
State; and
WHEREAS, Chapter 47.80 ROW authorizes the formation of a Regional
Transportation Planning Organization (RTPO) by voluntary association of local
governments within a county; provided each RTPO shall have as members the
county and at least sixty percent of the cities and towns within the RTPO's
boundaries, representing a minimum of seventy-five percent of the cities' and
towns' population; and
WHEREAS, each RTPO formed by local governments shall create a
transportation policy board to provide policy advice to the RTPO and shall allow
representatives of major employers within the region, the department of
transportation, transit districts, port districts, and member cities, towns, and
counties within the region to participate in policy making; and
WHEREAS, among other duties, each RTPO shall: (i) develop and
periodically update a regional transportation plan in cooperation with the State •
dDepartment of :I:ransportation, providers of public transportation and high
capacity transportation, ports, and local governments within the region and shall
(ii) designate a lead planning agency to coordinate preparation of said regional
transportation plan and carry out the other responsibilities of the organization;
and
WHEREAS, RCW 47.80.020 provides that the RTPO in an urbanized
area shall be the same as the MPO designated for federal transportation
planning purposes; and
WHEREAS, pursuant to the above referenced state and federal laws, the
Members are desirous of establishing a regional transportation council
("Council") to carry out the responsibilities of the MPO as provided in Federal
Transportation legislation as well as other responsibilities determined by the
Council.
I -(8063-3599,-14 Page 2 of i;;
NOW, THEREFORE, in consideration of the following terms and conditions, to
include the above recitals, which are incorporated herein as a part of this
Agreement, it is agreed among the Members:
Section 1: NAIVME/ORGANIZATION
A voluntary association and joint board, comprising representatives of
the County, City of Spokane, City of Spokane Valley, Washington State
Department of Transportation (WSDOT), Washington State Transportation
Commission (WSTC), Spokane Transit Authority (STA), Spokane Airport Board
(`7/\ 1)_,and Other Members is hereby created and shall be known as the
Spokane Regional Transportation Council, referred to hereinafter as the
"Council."
Section 2: PURPOSE
Recognizing that coordinated transportation planning of the County,
Cities and Towns, WSDOT, WSTC, STA. SAB and Other Members are
necessarily interwoven and interdependent and that the interests of all citizens
will best be served by coordinated, cooperative, and comprehensive
transportation planning, this Council is established to facilitate such appropriate
coordination and cooperation and provide for continuing area wide
transportation planning in accordance with Section 3, herein.
The Council is not authorized to in any way supersede the authority
vested in the County, Cities and Towns, WSDOT, WSTC, STA, >l111 or Other
Members, but is intended to meet the prerequisites of United States Code Titles
23 and 49, and RCW Chapter 47.80.
Section 3: POWERS AND FUNCTIONS
The functions, responsibilities, and powers of Council shall be as follows:
(a) To perform the functions of a Transportation Management Area (TMA) for
the metropolitan area, which includes those functions set forth in the
SAFETE 'o-LUMAP-21 legislation of Aug st=1-{ [ July 6, 2012, and
related rules, as amended to implement SAFETEA-LU as well as those
functions, which may be required hereinafter by subsequent Federal
Transportation legislation.
(b) To perform the functions of a Metropolitan Planning Organization (MPO) as
set forth in Title 23 United States Code and Title 49 United States Code as
Page3 of.,
currently adopted or as amended, and 23 CFR Parts 450 and 500 and 40
CFR Part 613, as currently adopted or as amended.
(c) To perform the functions of a Regional Transportation Planning Organization
(RTPO) as set forth in Ch. 47.80 RCW and Ch. 468-86 WAC, as currently
adopted or as amended.
(d) To prepare and update a Metropolitan Transportation Plan pursuant to 23
CFR Parts 450 and 500 and 49 CFR Part 613.
(e) To engage in regional transportation planning.
(f) To administer regional transportation funding programs and consider those
projects which have been approved by the governing bodies of the Members
and which are incorporated within the adopted Metropolitan Transportation
Plan.
(g) To participate in the development and maintenance of transportation related
information necessary to support the functions and responsibilities of the
Council.
(h) To promote the regional transportation interests, plans and projects to local,
state and federal public and private entities.
(i) To contract with the WSDOT or other appropriate entities in order to meet
requirements of State and/or Federal Transportation legislation.
(j) To create committees as necessary, to advise the Board on regional
transportation related matters. At a minimum this shall include:
a. the Transportation Advisory Council (TAC) whose composition and
responsibilities shall be defined by the Board.
b. the Transportation Technical Committee (TTC) whose composition and
responsibilities shall be defined by the Board.
(k) To comply with the Transportation Planning requirements set forth in the
Washington State Growth Management Act, and Ch. 47.80 RCW, consistent
with Spokane County County-wide Planning Policies.
(I) To perform such other transportation planning and program related functions
as the Board may hereinafter determine to be in the best interests of the
Council and the members thereof, which are consistent with the terms of this
Agreement and related federal and state law.
I { 0633599;-14 Page 4 of.!,`.
_ _ ; _ - __ .. . - a _ • - n aid
f �F
from the State or Federal Goye nmeet-er-,any eter dep #m t-or-agency and
may a„.. t gifts from publ-is--of—prvato entities for the-purpo es authorize
ter-is-Agreement.
Section 4: JURISDICTIONAL AND METROPOLITAN AREA DEFINED
The Council's jurisdictional area shall consist of all incorporated and
unincorporated areas of Spokane County, Washington, and may include
contiguous areas across county or state boundaries as deemed appropriate -
and which meet the criteria of State and/or Federal Transportation legislation.
Section 5: GOVERNING BODY AND OFFICERS
The governing body (the "Board") of the Council, proseptly_consisting of
twel-vefourteen voting-(142) voting persons, shall be established by the following
thresholds:
(a) Jurisdictions under 5070005 000 people -- One (1) person jointly selected
by jurisdictions with populations between-50,000--tar=p l plo--plus,one-(=1
per-son—jeintl-y---selected- by—jurisdictions—with population-s--fewer than 5,000
people. The person selected shall be an elected official from a small town/city;
(b) Jurisdictions under-between 5,001 and 50,000 people - Three (3) persons
separately selected by the City of Airway I-/eights, City of Cheney, and Cif of
Liberty lake. ersons selected shall be elected officials.;
(bc) Jurisdictions between 50,001 to 100,000 people — one (1) person
appointed by each respective governing body, who shall be an elected official;
(cd) Jurisdictions over 100,001 people — two (2) persons appointed by each
respective governing body, who shall be elected officials; (The population of
Spokane County includes the population of its cities and towns);
(de) One (1) Board-Membe--r:person offrom STA, who shall be the STA Chief
Executive Officer or his or her designee;
(efJ Two (2) State Transportation representatives, one (1) from the
Washington State Department of Transportation and appointed by the
Secretary of Transportation, and one (1) from the Washington State
Transportation Commission appointed by the Chair of the Commission;
+806-3-3-599,1 ? Page 5 of 18
(H) One (1) person who represents a major employer, with preference for a
provider of private sector transportation services within the region who shall be
appointed by a majority vote of the Board; and
(g-) One-user-who is Ch-air-of-the
Chir- f-tae Transportation Advisory Counc
rovide oh perr on-reside-withi' y 1,ttl ai- -ttle-ry -P
h One 1 •erson re•resentin• SIASAB who shall be the Chief Executive
Officer or his or her designee.
(# i) There shall be four-three (43) ex officio, non-voting members serving on
the Board representing different modes of transportation, which shall include:
(-1-)—ORe-{-1-)-perse re-s r tine c he-shall- e-aiapoint cl e
-TA Board;
(21) One (1) person representing Rail; who shall be appointed by the
Members-; and
(a) Ono (1) person-represe to A' :: ; - 11-be=apl `l ted-by
#-he-A-i-rpo4-Board; and
(42) The Chair of the TTC
(3) The Chair of the TAC
(ij) Pursuant to RCW 47.80.040,, all legislators whose districts are wholly or
partially within the designated boundaries of the Council, are considered ex
officio (non-voting) members of the Board.
(f ) All Board appointments shall be for a term of three (3) years or the
tenure of office of the representative in his/her respective jurisdiction, whichever
is the lesser time. Alternate Board representatives may serve in the absence of
the designated representative so long as the alternate representative is an
elected or appointed official of the appointing Member's parent agency (or
governing body, as appropriate) and whose name has been placed on record
with the Council. All alternate Board representatives must serve in the same
capacity as the regularly designated representative as defined hereinabove.
(H) The Board shall elect a Chair and Vice-Chair ("Officers") by majority vote
of the Board. Only representatives who are elected officials may be Officers.
To be eligible for the Chair position, the Board Member shall have served on
I the Board for at least one (1) year. The term for Officers may be up to two (2)
years in each office. Ex officio members may not serve as Officers.
I .-54633599; 1 ) Page 6 of ';
(hn_) A Board Member who, during a calendar year, has three (3) unexcused
absences from regular Board meetings shall be automatically removed from the
Board, without further action.
Section 6: MEETINGS AND VOTING
The Council shall hold regular monthly Board meetings. The Chair may
call a special meeting or executive session or shall call a special meeting at the
request of a majority of the Board. All meetings of the Board shall be open to
the public as required by 42.30 RCW. A quorum for th€_ urpose of
transacting business shall consist of a simple majority of the Board.
The Board shall adopt rules for the conduct of its business consistent
with this Agreement and such rules shall prescribe the place of meetings, the
method of providing reasonable notice to Members, the form of the agenda, the
regular meeting date and such other matters that relate to the conduct of the
Council's business. Such rules shall be adopted and may be amended by a
seventy-five percent (75%) positive vote of the Board, or by amendment to this
Agreement as provided herein.
A-4I-m•eet gs of the- Beard--s 14--be-open- f e--puhl,ic-a-s-regu d--by
chaff tcr- -2-30--R f— c}ua rr --fer-the-peruse-of-traR a 44g-besine s-shaif
consist-9f a-simple-majority-of-the-aafd---All recommendations, motions, or
other actions of the Board shall be adopted by a favorable vote of a majority of
those present. Voting Board members shall be entitled to one vote. Provided,
however, that the following enumerated actions shall take-anbe approved either
through an affirmative vote of a majority of the voting membership or through a
weighted vote of the Board:
(a) Appointment o 4 smiss l efrvi-ti'v --E-xesutive-D-iFector
(b)--Approval of the annual budget expenditure division among the
Members;
(c-b) Purchase, sale or disposition of real property; and
(dc) Addition of new members.
The appointment or discharge of the Executive Director shall require the
affirmative vote of ten (10) Board members,
To provide for a measure of proportionate representation within a jurisdiction,
the Council adopts a weighted voting process.
A weighted vote maybe regLigsted by a two Board members. A weighted,
vote shall be requested either prior to the vote on the proposed motion or after
the vote but prior to the Board takincLaction on a subse vent a enda item.
I 450633599;1 ) Page 7 of 18
Following the request for werghtecI votlnc , the Chair shall thereafter conduct a
weighted vote on the matter with weight of each vote calculated according
to the percentages set forth on Table 1, attached hereto. If_the_weighted vote
achieves greater than fifty percent (50%) of the vote, the weighted vote shah
take precedence over a prior non-weighted vote. A-weighted-vote-ma -not-be
request 4erTo approve items (a)-(c) above through a weighted vote the
weighted calculation must equal or exceed 8.
Section 7: STAFF AND SUPPORT
The Board shall determine the positions, duties and working conditions
of employees as necessary to conduct the work programs of the Council
consistent with this Agreement. An Executive Director shall be appointed by
and serve solely at the pleasure of the Board. The Board shall adopt policies
and procedures to establish the duties and authority of the Executive Director,
including authority to make financial expenditures on behalf of the Board. The
Board shall approve application(s) for or acceptance of any grants to carry out
those functions set forth in Section 3 hereinabove. Provided, however, in
instances where a grant application must be submitted prior to the next
regularly scheduled meeting of the Board so that timely Board approval cannot
Table 1
SRTC Board Majority Vote and Weighted Vote Calculations
% of
Majority Weighted Weighted
Jurisdiction Vote %.of Vote Vote (1.286 Vote
Airway Heights 1 7.14% 1.000 6.48%
Cheney 1 7.14% 1.000 6.48%
Cities and towns under 5,0001 1 7.14% 1.000 6.48%
Liberty Lake 1 7.14% 1.000 6.48%
Private Sector Transportation 1 7.14%, 1.000 6.48%
Spokane - Member 1 1 7.14% 1.286 8.33%
Spokane - Member 2 1 7.14% 1.286 8.33%
Spokane County - Member 1 7.14% B.33%o
I TS0633599; Z-} Page 8 of 18
1 1.286
Spokane County - Member 2 1 7.14% 1.286 8.33%
Spokane Airport Board 1 7.14% 1.000 6.48%
Spokane Transit Authority 1 7.14% 1.000 6.48%
Spokane Valley 1 7.14% 1.286 8.33%
State Transportation Board 1 7.14% 1.000 6.48%
WSDOT 1 7.14% 1.000 0t48%
14 100.00% 15.430 100,00%
1 Small cities and towns under 5,000 in population share a single vote on the SRTC Board, These
jurisdictions include Deer Park, Fairfield, Latah, Medical Lake, Millwood, Rockford, Spangle, and
Waverly.,
'When a weighted vote is called, each vote for representatives from the City of Spokane the City
of Spokane Valley, and Spokane County are weighted by 1.286, This weighted vote formula was
established to preserve the voting weight for these three agencies from the 2010 Interiocal
Agreement.
be obtained, the grant application may still be submitted with mutual approval of
the Chair and Vice-Chair.
Unless otherwise determined by the Board, employees are at-will and
shall be hired and discharged by and work under the direction of, the Executive
Director.
The Board may arrange for support services such as requisitioning and
purchasing, payment of expenditures, accounting, payroll, computer
processing, legal counsel, and others as deemed necessary.
Pay schedules shall be set by the Board consistent with responsibilities
performed and the demand for such personnel in public and private industry,
with due consideration to pay schedules for like positions in Member agencies.
Section 8: WORK PROGRAM AND ANNUAL BUDGET
The Board shall prepare and adopt a proposed work program and
budget for each calendar year. The detailed annual work program shall list
specific work projects to be undertaken by the Council. The Executive Director
-459633599;1 j Page 9 of 18
or designee shall confer with and inform Members concerning the preparation
of and progress on the technical areas of work programs and projects. The
proposed annual budget shall set forth the methodology for determining the
allocation of costs, appropriations and expenditures to each member.
The Board shall submit the proposed work program and budget to the
I Members by August-1-September 30 of the preceding year. Approval or
rejection of such budget by each Member shall be submitted to the Council by
November 1 of each year. Members from jurisdictions identified in Section 5(a)
that have not previously been required to contribute funds toward the annual
budget and Members who have annual assessments increased by more than
fifteen percent (15%) shall be given written notice one (1) year in advance of a
proposed budget assessment.
Following a request from a Member to perform services on a specific
project, not identified in the work program, the Board may impose a special
assessment on the requesting Member. The special assessment shall be: (a)
reasonably determined by the Board and (b) reimburse the costs and expenses
associated with the specific project.
The annual budget and/or work program of the Council may be amended
by vote of the Board, provided such amendment does not require additional
budget appropriation in excess of the amounts established in the second
paragraph of this Section 8, by the Members. After approval of the Council
budget, no Member may terminate or withhold its share during the year for
which it was allocated.
Section 9: ALLOCATION OF COSTS, APPROPRIATIONS,
EXPENDITURES
It is anticipated that most projects and programs of the Council will
involve mutual benefit to its Members. Costs of the annual budget expenditures
shall be divided among the Members as recommended by the Board and
approved by the Members in the budget approval process. Any additional
agency joining the Council as a Member, shall contribute as agreed with the
Board. Additional contributions to the Council budget may be made to
accomplish projects and programs deemed to be of particular pertinence or
benefit to one or more of the Member agencies.
Each funding Member alter approvaling of the proposed Council budget
shall submit its payment on or before January 20 of the budget year-that it has')
approved. The funds of such joint operation shall be deposited in the public
treasury of the City of Spokane or the public treasury of any other Member as
{5063-3393;—t—} Page 10 of;
so agreed upon by the Members; and such deposit shall be subject to the same
audit and fiscal controls as the public treasury where the funds are so
deposited. The funds shall be used in accordance with the adopted budget and
work plan.
The Executive Director may make expenditures in accordance with the
approved Council budget, work plan and approved policies and procedures,
and shall maintain records of expenditures and report monthly to the Board on
budget activity.
Payment of all claims shall be signed by the Executive Director or
designee, and approved monthly by the Board. Such claims, with proper
affidavits required by law, shall then be certified for payment by the City of
Spokane or as arranged by the Board.
Section 10: REAL AND PERSONAL PROPERTY
The Council may, through gift, devise, purchase, lease or other form of
conveyance, acquire, hold, manage, use and dispose of real and personal
property necessary for the joint undertaking set forth herein with such property
acquisition upon such terms and conditions as agreed by the Board. It is
recognized that any public or private entity may appropriate funds and may sell,
lease, give or otherwise supply real and personal property, personnel and
services to the Council or other legal or administrative entity for the purpose of
operating the joint or cooperative undertaking.
The Council may not acquire or use real property to operate a
transportation system.
Section 11: INSURANCE
The Council shall obtain property and liability insurance for the matters
set forth in this Agreement with coverages and limits reasonably determined by
the Council, provided, insurance coverage for comprehensive general liability,
auto liability, employment practices liability, public officials errors and omissions
liability, shall not be less than $10,000,000 in the aggregate.
Section 12: INTER-RELATIONSHIP BETWEEN COUNCIL, CITIES AND
COUNTY PLANNING COMMISSIONS
Cities and County Planning Commissions shall continue their respective
functions as provided by charter and/or State law, including preparation of
Cities' and County Comprehensive Plans, to which the Metropolitan
I 130633599;1 ) Page 11 of 18
Transportation Plan and Regional Transportation Improvement Plan shall be
coordinated, and administering the zoning, subdivision and similar
implementing controls as may be assigned them by their respective legislative
bodies.
The successful execution of Council duties and responsibilities in
preparing a Metropolitan Transportation Plan and Regional Transportation
Improvement Plan, in coordination with state and local plans, requires
comprehensive plans be prepared and kept up-to-date by the City, County, and
Other Members for their respective jurisdictions.
Section 13: AMENDMENTS AND NEW MEMBERS
This Agreement may be amended by unanimous consent of the
Members' governing bodies, except WSDOT may take action through its
Secretary. Upon majority consent of the voting Members, new members may
join the Council upon written acceptance of the terms of this Agreement.
Section 14: TERMINATION OF MEMBERSHIP
The Cities, County, STA, �A 3 WSDOT, WSTC, or Other Members of
the Council may terminate membership in the Council by giving written notice to
the Council prior to August 1 of any year for the following year.
Section 15: PRIOR WRITTEN AGREEMENTS
This Agreement shall supersede the following Agreements:
Agreement creating the Spokane Regional Planning Conference,
Spokane, Washington, dated December 15, 1966.
An Amended Agreement between Spokane County, Washington, and
City, of Spokane, Washington, to form a Spokane Regional Planning
Conference, Define its Organization and Powers, and Establish its Regional
Planning District, dated August 31, 1972.
An Amended Agreement between Spokane County, Washington, and
the City of Spokane, Washington, and other municipalities, to form Spokane
Regional Council, Define its Organization and Powers, and Establish Regional
Council Jurisdiction Area, dated August 15, 1984.
An Interlocal Agreement among Spokane County, City of Spokane,
Washington State Department of Transportation, Spokane Transit Authority,
I {S0633DJ } Page 12 of
and Other Cities and Towns within Spokane County, to form a Regional
Transportation Council, Define its Organization and Powers, and Establish a
Regional Council Jurisdictional Area dated October 12, 1993.
An Interlocal Agreement among Spokane County, City of Spokane,
Washington State Department of Transportation, Spokane Transit Authority,
and other Cities and Towns within Spokane County to form a Spokane Regional
Transportation Council, Define its Organization and Powers, and Establish a
Regional Council Jurisdictional Area dated April 28, 2003.
An lnterlocal Agreement among Spokane County, City of
Spokane, City of Spokane Valley, Washington State Department of
Transportation, Spokane Transit Authority and other Cities and Towns
within Spokane County, to form the Spokane Regional Transportation
Council, define its organization and powers, and its jurisdictional area
last dated October 23, 2010.
Section 16: EFFECTIVE DATE and Binding Agreement
The effective date of this Agreement shall be upon ratification of this
Agreement by the County and, at least, sixty percent (60%) of the cities and
towns within the oCouncil area that represent seventy—five percent (75%) of the
cities' and towns' population. This Agreement shall be binding upon the
Members who have executed this Agreement, their successors and assigns.
Section 17: METROPOLITAN PLANNING ORGANIZATION (MPO)
DESIGNATION
The execution of this Agreement by the Members is not intended to act
as a revocation of the MPO or constitute a substantial change in authority or
responsibility of the MPO and shall not be interpreted to require the
redesignation of the MPO under 23 CFR § 450.310.
Section 18: SUCCESSOR IN INTEREST
The Council, as provided for herein, shall be the successor in interest to
all grants, contracts, and other documents entered into by the Council's
predecessor, the Spokane Regional Council.
Section 19: DEFAULT
Failure by any Member to perform, observe or comply with the
covenants, agreements or conditions on its part contained in this Agreement
1-S063-3-599 r14- Page 13 of 1 ,
where that failure continues for a period of thirty (30) days after written notice
from the Council to the defaulting Member shall constitute an "Event of Default."
Section 20: REMEDIES
In the event of any Event of Default, the Council may at any time, without
waiving or limiting any other right or remedy, pursue any remedy allowed by law
including, by way of example and without limitation, specific performance,
declaratory judgment and other equitable remedies, and recovery of attorney's
fees and other costs for such enforcement action.
Section 21: GENERAL TERMS
This Agreement contains terms and conditions agreed upon by the
Members. The Members agree that there are not other understandings, oral or
otherwise, regarding the subject matter of this Agreement.
In the event any portion of this Agreement should become invalid or
unenforceable, the rest of the Agreement shall remain in full force and effect.
This Agreement shall be construed under the laws of Washington State.
Any action at law, suit in equity or judicial proceeding regarding this Agreement
or any provision hereto shall be instituted only in courts of competent
jurisdiction within Spokane County, Washington.
This Agreement may be executed in any number of counterparts, each of
which, when so executed and delivered, shall be an original, but such
counterparts shall together constitute but one and the same.
Nothing in this Agreement is intended to give, or shall give, whether
directly or indirectly, any benefit or right, greater than that enjoyed by the
general public, to third persons.
The section headings in this Agreement have been inserted solely for the
purpose of convenience and ready reference. In no way do they purport to and
shall not be deemed to define, limit or extend the scope or intent of the sections
to which they pertain.
Section 22: RCUU CHAPTER 39.34 REQUIRED CLAUSES
A. PURPOSE
See Section No. 2 above.
X59633599;1 } Page 14 of
B. DURATION
This Agreement is perpetual until the joint and comprehensive
undertaking is either voluntarily dissolved or discontinued
pursuant to RCW 47.80.020.
C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS
The Board shall administer the joint and cooperative undertakings
set forth herein.
D. RESPONSIBILITIES OF THE PARTIES
See provisions above.
E. AGREEMENT TO BE FILED
This Agreement may be filed with the County Auditor or published
on the Members' websites, as available.
F. FINANCING
See Section Nos. 8 and 9 above._ The Council, or any of the
Members hereto, may receive grants-in-aid from the State or
Federal Government or any other department or agency and may
accept gifts from public or private entities for the purposes
authorized in this Agreement.
G. TERMINATION
See Section No. 14 above.
H. PROPERTY UPON TERMINATION
Any Member terminating its membership in the Council as
provided for in Section 14 hereinabove shall forfeit any ownership
interest in any personal or real property owned or held by the
Council.
Personal property acquired by the Council in the performance of
this Agreement shall be disposed of by the Council upon
termination of the Agreement. Unless otherwise required by law
or agreement, cash and cash proceeds from sale of personal
{*S063-1599;-1—f Page 15 of 1"•
property shall be disbursed to the Members according to the
contribution made by the Member as set forth in this Agreement.
Real property shall be conveyed or disposed of as set forth in this
Agreement in the same manner as personal property except
where a separate instrument or deed reservation exists with
regard to any real property in which instance it shall control.
IN WITNESS WHEREOF, the Members hereto have entered into this
Agreement on the day and year of their respective signature.
ADOPTED by the Board of County
Commissioners of Spokane County,
Washington this day of
, 201103.
Marisla-aShelly O'Quinn, Chair
ATTEST:
DANIELA ERICKSON Mark-RiclardAl FrenchBer ,ie-M-ager-,
Vice-Chair
CLERK OF THE BOARD
By:
Daniefa Erickson Todd Mielke, Commissioner
Clerk of the Board
I ATTEST: CITY OF SPOKANE
City Clerk By
Date:
Approved as to form:
{x0633599; 14 Page 16 of
Assistant City Attorney
WASHINGTON STATE SPOKANE TRANSIT AUTHORITY
DEPARTMENT OF TRANSPORTATION
Secretary of Transportation By
Date: Date:
WASHINGTON STATE
TRANSPORTATION COMMISSION
By
Date:
CITY OF AIRWAY HTS., CITY OF CHENEY, WASHINGTON
WASHINGTON
By By
Date: Date:
CITY OF DEER PARK, WASHINGTON CITY OF FAIRFIELD, WASHINGTON
By By
Date: Date:
CITY OF LATAH, WASHINGTON CITY OF LIBERTY LK., WASHINGTON
By By
Date: Date:
I {50633599;-1—} Page 17 ofl
CITY OF MEDICAL LAKE, CITY OF MILLWOOD, WASHINGTON
WASHINGTON
By By
Date: Date:
CITY OF ROCKFORD, WASHINGTON CITY OF SPANGLE, WASHINGTON
By _ By
Date: Date:
CITY OF WAVERLY, WASHINGTON CITY OF SPOKANE VALLEY,
WASHINGTON
By By
Date: Date:
SPOKANE AIRPORT BOARD
Date:
{SQE3-3599; 1 ) Page 18 cif 1S
) �
) Spokane 'jion (7ransportaiIon
Council
221 W. First Ave., Suite 310 • Spokane, WA 99201-3613 • (509) 343-6370 • FAX (509) 343-6400
February 27,2013 RECEIVED
FEB 2 8 2013
Mayor Tom Towey
City of Spokane Valley
11707 E. Sprague Ave. City of Spokane valley
Spokane Valley, WA 99206
RE: Revised Spokane Regional Transportation Council Interlocal Agreement
Dear Mayor Towey:
On December 13, 2012, the SRTC Board approved an updated Interlocal Agreement, which was
distributed to our member agencies for ratification on January 11, 2013. On January 28, 2013, the
Spokane City Council delayed action on the revised agreement and asked for the SRTC Board to
consider changes in Section 6: Meetings and Voting related to the use of the new weighted voting
provisions and the voting requirements for the appointment or discharge of the Executive Director. On
February 14, 2013, the SRTC Board considered revised language that would address these issues. By a
unanimous vote, the Board approved changes that would allow for a weighted vote on items (a)-(c) in
Section 6. Also by a unanimous vote, the Board elected to retain the language as originally presented
that requires an affirmative vote of 10 of 14 members for the appointment or discharge of the Executive
Director. Please feel free to contact me by telephone at(509) 343-6370 or by email at kwallace @srtc.org
if you have any questions about the Board's deliberations on these issues.
Enclosed is an updated Interlocal Agreement and redline version of all of the proposed changes to the
original 2010 Interlocal Agreement. In addition,I have enclosed a single page document that includes all
of the changes that have been made since the previous version of the agreement was sent to you on
January 11, 2013. With this letter, I am asking that you take the new Interlocal Agreement to your
governing body for consideration and approval.
Thank you again for your continued support and participation in the regional transportation planning
process. At your earliest convenience, please schedule the new Interlocal Agreement for consideration
by your governing body. Once approved, please contact Jennifer Wash, Administrative Assistant with
SRTC and she will arrange a time for someone to come out to obtain a signature on the original
agreement. You can contact Jennifer by telephone at (509) 343-6370 or by email at jwash @srtc.org. If
you anticipate there will be questions from your governing body about the content of the new
agreement,please feel free to contact me directly.
Si rely,
414vt. jkt_e_
Kevin Wallace
Executive Director
Enclosures
City ofAirway Heights • City of Cheney • City of Deer Park• Town of Fairfield • Town of Latah • City of Liberty Lake
City of Medical Lake • Town of Millwood • Town of Rockford • Town of Spangle • Spokane County • City of Spokane
City of Spokane Valley • Town of Waverly • Spokane international Airport •Spokane Transit Authority
Washington State Department of Transportation • Washington State Transportation Commission
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 4/2/13 City Manager Sign-off:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin.report ❑ pending legislation
AGENDA ITEM TITLE: Gang Enforcement Team and Property Crimes Presentation to
Council
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Informational
BACKGROUND: Sgt. Mike Kittelstved of the Spokane Gang Enforcement Team will give a
presentation on their unit and gang activities in the Spokane Valley area. Lt. John Nowels will
provide a presentation on the Spokane Valley Police Property Crimes Unit.
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Chief Rick VanLeuven
ATTACHMENTS
Presentation
GANG TRENDS
PRESENTATION TO
SPOKANE VALLEY CITY COUNCIL
APRIL 2ND , 2013
I
PRESENTED BY
SERGEANT MICHAEL KITTILSTVED
SPOKANE VALLEY POLICE DEPARTMENT
SPOKANE COUNTY SHERIFF'S OFFICE
GANG UNIT
2
SPOKANE VIOLENT CRIME
GANG ENFORCEMENT TEAM
SVCGET MISSION
• Actively investigate gang crimes
• Track Criminal-Gang activity and trends
• Track Criminal-Gang members
• Assist Investigators / Detectives / Patrol / DOC
• Develop and share intelligence
• Provide gang training
• Work with community organizations with
Prevention and Intervention strategies
4
"All that is necessary for the triumph
of evil is that good men do nothing "
Edmund Burke
• Collaboration with FBI
— Funding
— Federal authority
— Technology and assets that are unavailable otherwise
— Stiff sentences for the most violent, career offenders
5
Why we are here :
• Education and awareness
• We have had an influx of gang violence in Spokane
Valley
• Gangs use children to facilitate crimes
• This culture of violence is indiscriminate
• The effects of Gang and Drug Culture are particularly
damaging to children
6
WHY DO GANG MEMBERS COME
TO SPOKANE VALLEY?
• Typically, illegal drugs sell for up to 4 times as
much here as they do in California and other
parts of the United States
• Laws inhibiting criminal gang activity or due to
release from prison have displaced them
• Can get a " new start" and try to live more
anonymously while continuing to participate in
crime related to gangs (which includes
Homicide , Robbery, Delivery of Illegal Drugs ,
Firearms violations, etc)
7
GANG RECRUITING
• 41 . 1 % Neighborhood
• 22 . 3 °/a School environment
• 18 . 6 % Correctional institutions
• 17 . 9 °/o Parties
8
Statistics . . .
• Since 1 / 1 /08 , we have handled over 900
cases .
— Over 500 firearms related charges
— Almost 500 drug related charges
Over 450 violent crime related charges
Over 150 Escape from Community Custody
charges
— Over a 96% successful clearance rate for
assigned cases
9
Federal cases . . .
• Over 60 federal defendants in the recent
S RDTF/D EA pill distribution case that
stretched from LA to Spokane Valley
• Over 30 federal defendants in each of
several federal takedowns with the
SVCGET (Operations Hybris , Archangel ,
Hell or Highwater, Old School )
10
LAW ENFORCEMENT
N GS
WE WILL NEVER EVER ARREST OUR
WAY OUT OF A GANG PROBLEM
A/
Gang Influence
I
r.
®I.41�e I I
F' rrd no
r ti0
_.
GRAFFITI
• Calls are handled by Crime Check or SVPD Patrol
officers if contacted directly
• Reports are referred to the Graffiti Coordinator
• Requests for photographs, if needed , are sent to SCOPE
• Gang related graffiti reports are forwarded to the Gang
Unit
• Realities: Only about 10% of graffiti in Spokane Valley
appears to be gang-related . The presence or lack of
gang graffiti in Spokane does not have a strong
correlation to gang-related crime compared to other
similar sized cities.
15
Community Involvement
• Get involved
• Expand opportunities within the community
for children
• Need community-run programs focused on
Prevention and Intervention
I
• Educate yourself and others
Questions ?
Spokane Valley Property
Crimes Statistics
Lt. John Nowels
1
Spokane Valley Property Crimes Unit
• Consists of one sergeant and six detectives
• Investigate all types of property crimes to include:
Burglary
• Theft
Vehicle theft
Identity theft
Forgery/fraud
Money laundering
Leading organized crime
2
Crime Trends
• We have seen an increase of Vehicle Thefts in
the last 3 weeks. The increase could be as much
as 25% compared to March of last year.
• We are partnering with WSP auto theft task
force to deal with a large number of vehicle
thefts and recoveries in the east end of Spokane
Valley
• Spokane Valley is currently ranked 11th in the
state in Stolen Vehicles.
3
Crime Trends Cont . .
• Increase in Identity Theft as a secondary crime
Result of credit cards/ personal information stolen
in Burglaries and Vehicle Prowlings
• More frequent reporting of On-Line scams to
include re-shipping schemes
Very difficult if not impossible to investigate at a
local level.
4
2012 Statistics
• Individual crime reports cleared= 482
• Investigations solved= 87.5%
• Cases solved by arrest= 81.5%
• Cases inactivated= 12.5%
• Cases not worked with leads = 33.7%
5
Comparison from 2009 to 2012
2009
Cases = 456
Solved= 63%
By Arrest 39 . 28%
Inactivated= 37%
2012
Cases = 482
Solved 87 . 5%
By Arrest 81 . 5%
Inactivated = l2%
6
Examples of ILP projects
• Vehicle Prowling emphasis
Organized to combat with rise in vehicle prowlings
in the eastern part of Spokane Valley
2 Detectives and 4 patrol personnel were assigned to
the detail fora 4 week period of time between
Thanksgiving and Christmas
Utilized undercover vehicles and plain clothes
operations
7
Vehicle Prowling Emphasis
• Reduced vehicle prowlings in the entire valley by 24%
compared to the same weeks in 2011
• Reduced vehicle prowlings in the eastern part of
Spokane Valley by 44% compared to the previous 4
weeks
• Reduced garage burglaries in districts 5, 6, and 9 by
25% compared to the previous 4 months.
• Arrested over 20 people on more than 22 felony
charges, 22 misdemeanor charges, 10 felony warrants,
and 17 misdemeanor warrants
8
Commercial Burglary Emphasis
• Detectives partnered with patrol to combat a significant
rise in commercial burglaries occurring in District 1
• Detectives provided as much intelligence as possible to
patrol personnel
• Patrol stepped up presence in the District 1 area for
over a month
• 3 individuals arrested for burglary in those areas, 2 by
patrol and 1 by Detectives. 1 subject still outstanding
• Commercial burglary rate has been significantly
reduced.
9
Eric and Danielle Rangel
• Several SVPD detectives had multiple cases
involving the Rangels
• SCSO detectives suspected their involvement in
several occupied residential burglaries
• Federal partners were also investigating them in
a large mail theft and Identity Theft
investigation
• Taken into custody on March 5. Reduction in
rural burglaries since their arrest
10
QUESTIONS ? ? ? ?
11
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: April 2, 2013 Department Director Approval: ❑
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Public Safety Contract Addenda
GOVERNING LEGISLATION: Pursuant to chapter 39.34 RCW (Interlocal Cooperation Act),
counties and cities may contract with each other to perform certain functions that each may
legally perform.
PREVIOUS COUNCIL ACTION TAKEN: Council authorized the City Manager to execute the
following agreements; C06-0193 Interlocal Agreement for Pretrial Services, signed March 14th,
2006; C05-105 Amended Emergency Management Services Agreement, signed September
29th, 2005; C06-0189 Interlocal Agreement for Animal Control Services, signed March 1st 2006;
C06-091 Interlocal Agreement for Hearing Examiner Services, signed March 1st, 2006.
BACKGROUND: 1) Spokane County and Spokane Valley are proposing a modification to the
cost methodology used to determine City's share of indirect costs paid through contract.
Affected Contracts are Animal Control, District Court, Department of Emergency Management,
Hearing Examiner, and Pretrial. The base used to determine the indirect rate would change
from salaries and benefits (as specified in contract exhibits) to total expenditures. Note: Council
recently authorized execution of new Animal Control Services and Emergency Management
Services Agreements which supersede previous agreements; however, proposed changes
would apply to the previous Agreements allowing the City to proceed with the cost reconciliation
process for years outstanding. The proposed change would be effective beginning 2010.
2) The Spokane County District Court has developed a new cost methodology and billing
structure for determining City costs. The proposed methodology would be made effective
beginning with the 2012 contract year.
OPTIONS: 1) Proceed to motion consideration with one or both of the proposed
amendments. 2) Request more information. 3) Decline to proceed to motion consideration.
RECOMMENDED ACTION OR MOTION: Consensus to bring forward for motion consideration
BUDGET/FINANCIAL IMPACTS: 1) Estimated annual savings of $33,081.15 under the
proposed indirect methodology and 2) estimated annual savings of $168,358.47 under the
proposed District Court methodology. Combined $201,439.62 savings likely offset by
anticipated increase to Public Defender costs as a result of caseload standards.
STAFF CONTACT: Morgan Koudelka, Sr. Administrative Analyst
John Pietro, Administrative Analyst
ATTACHMENTS: PowerPoint, Master Addendum (indirect rate change), District Court
Amendment (including new cost exhibits)
Public Safety Contract
Addenda :
Indirect Rate and New District Court Cost
Methodology
John Pietro, Administrative Analyst
April 2nd, 2013
1
Affected Contracts
Animal Control
District Court
Department of Emergency Management
Hearing Examiner (non-public safety budget)
Pre Trial
2
Overview
Both parties proposed changes to several of the
public safety contract cost methodologies
Changes require the approval of our elected bodies
As we go through presentation . . .
• What is the change?
• Why is the change necessary?
• What is the estimated cost impact?
Contract Amendment Documents
Master Addendum
• Addresses the indirect rate change for Animal Control,
Department of Emergency Management, Hearing Examiner and
Pretrial
• Effective 2010
Allows us to proceed with outstanding contract cost reconciliations
for 2010 and 2011
Delay caused by bundling indirect with District Court
District Court Amendment
▪ Addresses indirect rate change effective 2010
Combined due to additional signatory not present on other
contracts
New cost methodology effective 2012
4
Indirect Rate Change
Overhead costs include costs of Spokane County
central service departments and "cost centers,"
including human resources, insurance, facilities
maintenance, equipment depreciation, etc.
An indirect rate is the method used to assign those
costs
• Current Indirect Rate = Indirect $ / Salaries and Benefits
• Proposed Indirect Rate = Indirect $ / Total Expenditures (S&B
plus Maintenance and Operations)
Contract language specifies that the indirect rate will use a base
of salaries and benefits (stated in the exhibits)
Indirect Rate Change:
Reason for the Change
The County previously used an indirect rate that used a
base of salaries and benefits
• This meant that they could only be reimbursed through grants
(federal and possibly state grants as well) for overhead costs
related to salaries and benefits
• Equipment grants were applied goo% to the equipment provided
under the grant with no portion going to overhead
• Equipment grants (no salary portion) require central services
support like accounting and auditing functions
▪ Moving to a total expenditures indirect base allows County to
recover a portion of indirect on equipment grants
County has indicated that they want to use one indirect
cost plan for all users including Spokane Valley
Indirect Rate Change:
Animal Control Example
Animal Control 2010
Salary and Benefits Rate Base
Total Expenditures Rate Base
Indirect Costs
$ 198,210.00
Indirect Costs
$ 198,210.00
Total Department S&B
$ 1,029,745.35
Total Department Exp
$ 1,458,132.00
Indirect Rate
19.25%
Indirect Rate
13.59%
Contract S&B
$ 876,205.60
Contract Exp
$ 1,096,504.34
Contract Indirect
$ 168,655.98
Contract Indirect
$ 149,052.44
SV Usage %
46.47%
SV Usage %
46.47%
SV Indirect
$ 78,374.43
SV Indirect
$ 69,264.67
7
Indirect Rate Change:
Estimated 2010 Cost Impact
We compared total 2010 Spokane Valley indirect costs under the
different methodologies
Conclusion: Estimated cost savings of $33,081.15 to Spokane Valley
indirect using the proposed total expenditures indirect rate base
• Changes to Public Defender and Prosecutor indirect rates expected to be
brought forward at a later date
Contract
Estimated Cost
Impact
Animal Control
$ (9, 109.77)
District Court
$ (2,907.35)
Emergency Mgmt.
$ ( 16,268.49)
Pretrial
$ -
Prosecutor
$ (2,237.00)
Public Defender
$ (2,558.54)
Total
$ (33,081. 15)
District Court: Existing Methodology
Cities are responsible for Misdemeanors, Gross
Misdemeanors and Infractions
• Our percentage usage based on our percentage of MD, GM, INF
Categories of Offenses
• Infractions (example failure to wear a seatbelt)
• Misdemeanor Domestic Violence
• Misdemeanor DUI
• Misdemeanor Criminal Traffic (example DWLS 3)
• Misdemeanor Criminal Non-Traffic (example Theft 3)
Hourly weight factors for each case type
• Based on State study conducted a number of years ago
County responsibility costs (felony, civil and sm. claims)
calculated using separate staffing level estimates
27.39%
10.29%
39.50%
20.66%
30.08%
District Court: Existing Methodology
Offense Category
Spokane Spokane Weight o
S V Hours S C Hours S V /o
Valley* County** (Hours)
Infractions
DV- Mis demeanor
DUI
Criminal Traffic
Criminal NT (less mis d DV)
Subtotal
12,262
363
179
1,453
756
15,013
59,341
919
1,740
5,304
2,513
69,817
2.21
75.64
71.32
12.41
17.36
27,099
27,457
12,766
18,032
13,124
98,479
131,144
69,513
124,097
65,823
43,626
434,202
22.68%
10
District Court: Existing Methodology
FELONY STAFFING COST
Position
Judge
Bailiff
LOA2
Court Clerk
% FTE
20
20
60
30
Salary at %VIE of
Average Position
28,342.00
6,653.88
17,844.20
10,158.95
62,999.03
Benefits at %VIE of
Average Position
6,095.98
3,475.88
8,900.40
5,528.50
24,000.75
Total Salary &
Benefits at %FTE
34,437.98
10,129.76
26,744.60
15,687.45
86,999.79
CIVIL/SMALL CLAIM STAFFING COST
Position
Judge
Bailiff
Civil/SC Staff
% FTE
100
120
400
Salary at %FTE of
Average Position
141,710.00
39,923.30
134,567.00
316,200.30
Benefits at %FTE of
Average Position
30,479.88
20,855.26
66,856.00
118,191.14
Total Salary &
Benefits at %FTE
172,189.88
60,778.56
201,423.00
434,391.44
11
District Court: Reasons for the Change
Weights have become outdated
Weights not focused locally
Varying methodologies for determining costs per
case type
Accurately accounts for case types
Certain functions combined in the existing methodology will be
separately accounted for under proposed
• Eliminates categories no longer provided by District Court
• Captures Mental Health Court costs previously unaccounted for
12
District Court: Partial Workload Analysis
WORKLOAD ANALYSIS - Clerk's Office
Sm Clms
TOT
FTE
Infractions
DUI
Misd-CT
Misd-DV
Misd-CN
Civil
AH/DV
Baseler, AT2
1 .00
1 .75
2.50
0.75
1 .50
7.50
Bently, AT2
3.00
1 .50
1 .75
0.25
1 .00
7.50
Engan, AT2
5.25
0.50
1 .00
0.25
0.50
7.50
Gray, AT2
3.50
1 .00
1 .50
0.25
1 .25
7.50
Harris, AT2
4.25
0.75
1 .25
0.25
1 .00
7.50
Lara, AT2
4.25
0.75
1 .25
0.25
1 .00
7.50
Schoonover, AT2
7.50
7.50
Wagar, AT2
7.50
7.50
Wentz, AT2
5.00
2.00
0.50
7.50
District Court: 2012 Estimated Cost Per Case
CASE TYPE
SINGLE
ASSIGN
MENT
MULTIPLE
ASSIGNMENT
FTE
PERSONNEL
TOTAL
EXPENDITURES
ALL
JURISDICTIONS
COST
PER CASE
STAFF
JUDICIAL
STAFF OFFICER
FTE
TOTAL %
4
TOTAL 2011
FILINGS /
CASES
_
TOTAL COST BY 1
CASE TYPE
Shared Responsibilty
INFRACTIONS
0
12.11
0.94
13.05
21.51%
' $1,147,979.39
47,523
$24.16
DUI
0
7.55
1.67
9.23
15.20%
1,605
$505.52
k_ $811,353.41
CRIMINAL TRAFFIC
0
7.55 1.04
8.59 14.15%
$755,542.21
5,674
$133.16
MISDEMEANOR DV
0
3.79 0.70 I
4.49 7.39%
$394,586.77
906
$435.53
CRIMINAL NON-TRAFFIC
MENTAL HEALTH COURT
0
4.83 0.84
5.68 9.35%
$499,115.53
2,305
$216.54
4.5
1.48 0.50
6.48 1 10.67%
386
$219.81
$569,641.66 ($484,795)
County Responsibility
CIVIL
SMALL CLAIMS
AH/DV(Civil/not Criminal)
0
0
1
4.28 0.73
3.31 0.50
2.90 0.47
1
1
5.01 8.26%
3.81 6.28%
4.36 7.19%
$440,666.19
$335,140.80
$383,799.73
8,177
1,197
871
$53.89
$279.98
$440.64
Totals
5.50
47.80 7.40
60.70 100.00%
$5,337,825.68
14
Highlights of the Methodology
15
Old Methodology
New Methodology
1
Case based usage %
Cost Per Case (CPC)
2
Hourly weight factors for each case type
based in part on a WA State study looking at
Court operations by case type
Case Weight factors look at the average
amount of time in a typical day that Spokane
Co. District Court personnel spend in each
area
3
Hourly weight factors applied to the cases are
outdated by 20+ years
Weights updated at a min. every 3 years
4
Mental Health Court cases and costs
excluded
Mental Health Court cases and costs included
5
Civil and Small Claims (County Reps.)
represented —10% of cases
Civil and Small Claims and new category
AH/DV represent combined 21.73% of total
cases being County Resp.)
6
Estimated costs are based on budgeted
expenditures and prior year usage.
Estimated monthly payments are divided
into 12 equal amounts
Hybrid Pay-as-you-go: Estimated CPC where
each month's payment is based on actual
usage from the prior month
7
Reconciliation of 2013 costs would occur in
2015
Reconciliation of 2013 costs will occur in early
2014
15
District Court: Cost Impact
Year
Actual Costs
Under the OLD
Methodology
Est. Actual Costs
Under the
Proposed
Methodology
Difference
2011 ( p
$ 945,162.00
$ 776,803.53
$ ( 168,358.47)
Conclusion
Improves accuracy of cost allocations
Results in a net cost savings
Net Cost Impact of Changes to Methodology
Indirect Rate Base
$ (33,081. 15)
New Cost Methodology
$ ( 168,358.47)
Total
$ (201,439.62)
Next Steps
Proceed to motion consideration with Council
consensus
If Addenda are approved by both parties changes
are made retroactive to their effective dates
City proceeds with outstanding reconciliations and
updates to current estimated costs
2013 MASTER ADDENDUM TO INTERLOCAL AGREEMENTS BETWEEN
SPOKANE VALLEY AND SPOKANE COUNTY RELATING TO ANIMAL
CONTROL SERVICES, HEARING EXAMINER SERVICES,EMERGENCY
MANAGEMENT SERVICES,AND PRE-TRIAL SERVICES, AND OTHER
MATTERS RELATED THERETO
THIS MASTER ADDENDUM, is made and entered into by and between the City of
Spokane Valley, hereafter referred to as "City", and Spokane County, hereafter referred to as
"County",jointly hereinafter referred to as "Parties".
RECITALS:
WHEREAS, pursuant to RCW chapter 39.34 (Interlocal Cooperation Act), the
Parties have entered into numerous interlocal agreements whereby County has agreed to
provide services to City and its residents; and
WHEREAS, the interlocal agreements subject to this Master Addendum are the
"Interlocal Agreement for Animal Control Services in the City of Spokane Valley",
"Interlocal Agreement for Hearing Examiner Services in the City of Spokane Valley",
"Interlocal Agreement for Pre-trial Services in the City of Spokane Valley", and "Interlocal
Agreement for Emergency Management Services"; and
WHEREAS, there are various components of the full cost of providing services by
County, including the "indirect cost rate", which takes into account the cost of services
provided by what is commonly referred to as County service departments, which includes,
but is not limited to, such components as facilities maintenance, administrative services, and
insurance; and
WHEREAS, in past years, the "indirect cost rate" has been calculated based on
salaries attributable to the provision of each service. The Parties now agree that it is
acceptable to base the "indirect cost rate" on total expenditures in calculating the full cost of
providing each service; and
NOW THEREFORE, for and in consideration of the mutual promises set
forth hereinafter and the above recitals which are incorporated herein by reference, the
Parties do hereby agree as follows:
SECTION ONE: SCOPE OF CHANGE
The scope and purpose of this Master Addendum is to change the way the indirect costs
County charges City are calculated, which is a component cost in determining the total actual
cost for the provision of services.
Previously, the Parties calculated the indirect cost rate based on salaries only, as adopted in
the methodology set forth in the exhibit to each interlocal agreement for every service
Page 1 of 3
covered by this Master Addendum. But now, the Parties agree that it is acceptable to
calculate the indirect cost rate based on total expenditures.
SECTION TWO: DURATION
This Master Addendum shall be in full force and effect as to each of the interlocal
agreements enumerated in SECTION THREE for the remaining term of each listed
agreement, or any extension of such an agreement. For the purpose of this Master
Addendum, the remaining term of the agreement shall mean commencing with the 2010
adjust and settle. It is the intent of the Parties that this change be prospective in nature
commencing with the 2010 adjust and settle, and not have any retroactive application prior to
this time frame.
SECTION THREE: AFFECTED INTERLOCAL AGREEMENTS
This Master Addendum shall apply to the following interlocal agreements between the
Parties,jointly referred to as "INTERLOCAL AGREEMENTS":
1. "Interlocal Agreement for Animal Control Services in the City of
Spokane Valley (January 1, 2005-December 31, 2005)" executed under Spokane
County Resolution No. 06-0189 and signed by the City on March 1, 2006,
2. "2005 Amended Interlocal Agreement for Emergency Management
Services" executed under Spokane County Resolution No. 05-0781 and signed by the
City on September 29, 2005,
3. "Interlocal Agreement for Hearing Examiner Services in the City of
Spokane Valley (January 1, 2005-December 31, 2005)" executed under Resolution
No. 06-0191 and signed by the City on March 1, 2006, as modified by that document
entitled "Addendum to Agreement for Hearing Examiner Services between City of
Spokane Valley and Spokane County" executed under Resolution No. 06-0426 and
approved by the City on May 23, 2006, and
4. "Interlocal Agreement for Pre-Trial Services in the City of Spokane
Valley (April 1, 2003-December 31, 2004)" executed under Spokane County
Resolution 06-0193 and signed by the City on March 14, 2006.
SECTION FOUR: REMAINDER OF AFFECTED INTERLOCAL AGREEMENTS
REMAIN THE SAME
The remaining provisions of the affected INTERLOCAL AGREEMENTS identified in
Section Three will remain unchanged by this Master Addendum.
IN WITNESS WHEREOF, the Parties have caused this Master Addendum to be
executed on the date immediately above their respective signature blocks.
Page 2 of 3
Dated this day of , 2013.
BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY,WASHINGTON
Shelly O'Quinn, Chair
Attest:
CLERK OF BOARD Al French, Vice Chair
Daniela Erickson Todd Mielke, Commissioner
Clerk of Board
Dated this day of , 2013.
CITY OF SPOKANE VALLEY
By:
Mike Jackson, City Manager
Attest:
Christine Bainbridge, City Clerk
Approved as to form only:
Office of the City Attorney
Page 3 of 3
Return to: Mullein Erickson,(Writ of the Board
Board of County Commissioners
1116 W. Broadway
Spokane,Washington 99260
AMENDMENT NO. 1 TO IN'I'ERIA)CAL AGREEMENT FOR COS'T'S
INCIDENT 7'f)ADJUDICATION OF MISDEMEANOR AND
(ROSS MISDEMEANOR OFFENSES IN
THE CITY OF SPOKANE VALLEY
4.3
THIS AMENDMENT NO. I TO HE INTERI..00AL AGREEMENT, made and enteral into
by and among the Spokane County J)istriet Court, having offices for the transaction of business at 1100
West Mallon, Spokane, Washington 99260, hereinafter referred to as "COURT," Spokane County, a
political subdivision of the State of Washington, having offices for the transaction of business at 1116 West
Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as "COUNTY," and the City of
Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of
business at 11707 East Sprague Avenue, Suite 106, Spokane Valley, Washington 99206,hereinafter referred
to as"CITY,"jointly hereinafter referred to as the"PARTIES."
WITNESSE'I'H:
WHEREAS, pursuant to RCW 36.32.120(6), the Hoard of County Commissioners of Spokane
County, Washington, has the care of County property and the mnnagemcnt of County funds and business;
and
WHEREAS, pursuant to chapter 39.34 RCW(Interlocal Cooperation Act), counties and cities may
contract with each other to perform certain functions which each may legally perform;and
WHEREAS, pursuant to the provisions of RCW 3934.180, the City of Spokane Valley is
responsible for the costs incident to investigation, prosecution, adjudication and incarceration of
misdemeanor and gross misdemeanor offenses that occur within its jurisdiction and that are committed by
adults;and
WHEREAS, Spokane County has established a District Court under the provisions of chapter 3.38
RCW for the judicial administration of the laws of the State of Washington and the ordinances of Spokane
County. The District Court consists of one district encompassing all of Spokane County;and
WHEREAS, pursuant to the above referenced recitals, Spokane County under Spokane County
]resolution No 2006-0190, the Spokane County District Court under signature dated March 27, 2006, and
City of Spokane Valley under signature dated March I, 2006 (the"Parties") executed a document entitled
"Interlocal Agreement for Costs Incident to Adjudication of Misdemeanor and(loss Misdemeanor Offenses
in the City of Spokane Valley(January 1,2005—December 31,2005)"(the"Agreement")pursuant to which
under certain terms and conditions the Spokane County District Court agreed to provide certain judicial
services identified within the Agreement in Exhibit"I"to the City of Spokane Valley;and
Pap 1 of 8
WHEREAS,the Agreement includes Section No. 14 (Modification)wherein the Parties agreed that
the Agreement could he'modified by mutual written agreement of the Patties;and
WHEREAS, the Parties, as provided for in Section No. 14 (Modification), desire to modify the
Agreement.
NOW,THEREFORE,for and inconsideration of the mutual promises set forth herein oiler,and the
above recitals which are incorporated herein by reference, the Parties do hereby mutually agree that that
document executed by Spoktnie County under Spokane County Resolution No. 2006-0190, the Spokane
County District Court under signature dated March 27, 2006, and City of Spokane Valley under signature
dated March 1,2006,entitled"Interim! Agreement for Costs incident to Adjudication of Misdemeanor and
Gross Misdemeanor Offenses in the City of Spokane Valley (dattnamy I, 2005 — December 31, 2005)" (the
"Agreement")be and is hereby modified as follows:
I. Effective with the 2010 adjust and settle, Exhibit 2 within the Agreement is modified as
follows:
The scope and purpose of this modification is to change the way the indirect costs
the COUNTY charges the CITY are calculated, which is a component cost in
determining the total actual cost for the provision of Services. Previously, the
PARTIES calculated the indirect cost rate based on"salaries only" as adopted in
the methodology set forth in the Exhibit 2 of the Agreement. But now, the
PARTIES agree that it is acceptable to calculate the indirect cost rate Insect on
"total expenditures".
2. Effective as ofmniclnight January 1,2012,Section No.2(Definitions)within the Agreement is
modified in(g) and(f)only as follows:
(Underlined highlighted language added,lined out highlighted language deleted.)
(g) CEipital Improvement: "Capital Improvement" shall mean any
expenditure in excess 01114 999-99$4,999.99 or such higher figure ns set by the
COUNTY as the capitalization threshold during the term of'the Agreement. The
COUNTY shall give the CITY advance notice of any increase in the
capitalization threshold. The PARTIES agree to meet and discuss the impacts of
any change in the capitalization threshold which will cause an increase of costs to
the CITY in excess of $50,000.00. Any such expenditure will be coded as
provided for in the BARS-manual adopted by the State of Washington under
RCW 43.88.
(0 Compensation: "Compensation" means that methodology set
forth in Exhibits2A 2B, 2G'and 2D used to establish the amount of money
which the CITY will pay the COUNTY for providing Services.
3. Effective as of midnight January 1, 2012, Section No.4 (Duration/Withdrawal) within the
Agreement is modified as follows:
(Underlined highlighted language added, lined out highlighted language deleted).
SECTION NO,4i DURATION/WITHDRAWAL
Page 2 ciS
This Agreement shall continence on January 1, 2005, and inn through December
31,2005.
At the conclusion of the initial term,this Agreement shall automatically be renewed
from year to year thereafter effective January 1"` to December 3 la All renewals
shall he subject to all terms and conditions within this Agreement sot-forth-herein.
o eftNot= tearit-
Tho--PAI4I1?S-r>:col;iiizo-it-higlrty-unlikely•.that Exhibit-2-:letting-ford'-the now
billing-rotes-for-each yeasts--zSeMei3s-will--bo availeble--at-Iho:;tort-of-any-renowal
time-ltaime:--Aeeordingly;until iI ilow t,!hlt)3 Iin`i heen--prepaied-and-agree(I-to
between-the-PARTIE ;;the-1 AR'IE-g-agree-iltat--the-OOt-JN C-Y--will hill trio GI=1 Y
and-the--011Y-will-pny�-the-C;OUN 'Y-at-the-snmo-billing rates-paid in-the-previous
year—Upen-tho-PARTICis;-o regiment-err-Er-no -Myxhibit -the-C Y-and-C,t)1 N:I=Y
will--reeoneile-pnyinents-to-chate-nil€Ica ttlo-provious-years--bilking otes--with-th1e now
billing rates-flit-y-unclerpay pent-for-any ervie-os-will-bca-girlie a--ila-tho-fir:;t-payinent
duo-followingreeonoilintion. Any overpayment for-any-Ser4'iees-will-bo-ercdited-to
thc_lii t__mnon1llly-pay,nont_d nc-follows ig-tho-reeonoiliatien:= he-1iAWFIE.S-agree
taint--no-interest-shalI-be--owing,by either l-'arty--le- the--oihe -Lai=ty---foi-any
[)t'erpayn ern-or underilayrne*nt-determined-a a-rusiilt-oftho-reconeiliatio1W
Any Party may withdraw at any time horn this Agreement for any reason
whatsoever upon a minimum of 180 clays written notice as provided for in Section 7
to the other Party.
4. Effective as of 11:59 p.m. December 31, 2011, Section No. 5 (Costs of Services and
Payments),to include all exhibits referenced in Section No. 5, is deleted from the Agreement in
its entirety.
5. Effective as of midnight January 1,2012, a new Section No. 5 is added to the Agreement to
provide as follows:
(Note: Exhibits 2A,213,2C and 21) referenced in Section No 5 are attached hereto
as Exhibits 2A,213,2C and 21) respectively and not included in the body of Section
No.5.)
SEC'T'ION NO, 5: COST OF SERVICES AND PAYMENT'S
5.1 Basis. Cost for Services shall be based on cost-per-case("CPC").
5.2 Methodology. CPC shall be calculated utilizing the Cost Calculation Model
("CCM") as shown in Exhibit "2A" which is attached hereto and incorporated
herein by reference. Exhibit "2k' computes the cost-per-case for 2012, The
CCM includes three Components.
5.2.1 Component One, Component one of the CCM identified in Exhibit
"2A" is entitled "Workload Analysis". The Workload Analysis classilios all full-
time and part time judicial officers and court staff by selected "case type" and
computes the percentage of total lull time employees ("FIE.") for each major
"case type". The CCM will use the 2011 Workload Analysis. A copy of the
2011 Workload Analysis is shown in Exhibit "213" which is attached hereto and
Page 3 ot'8
incorporated herein by reference. The 2011 Workload Analysis shall remain the
same and shall be used by the Parties to calculate CPC for calendar years 2012,
2013, and 2014. The Workload Analysis component of the CCM will be
reviewed and updated by the Parties in September 2014 for use in conjunction
with the 2015 CCM. It will be reviewed and updated in September of every third
year thereafter for use in conjunction with the CCM for the following three years.
In the event the Mental Health Court is disbanded,the Workload Analysis will be
reviewed and updated to be effective as of January 1sT of the following year in
conjunction with the CCM. This review and update will restart the three year
Workload Analysis review and update cycle. Any anticipated change to the
number of case types will be communicated to the City with explanations for the
change and associated cost impacts. The same Workload Analysis FTE
percentage used to calculate the yearly estimate will also be used on that year's
settle and adjust. The Workload Analysis review will use the same methodology
as set forth in Exhibit"213"as well as the following:
U Classify all full-time and part-time judicial officers and court
staff by the selected case types. Compute the percentage of total EVE for
each of the selected case types. All administrative staff FFT1- will be
applied proportionately across all ease types.
o Single Assignment-Judicial Officers and court staff with formal
case-type-specific assignment are classified and counted by case type.
o Multiple Assignments - When Judicial Officers and court staff
work across several case types on a regular basis, the COURT will
estimate (using 1,7E) the proportion of each staff and judicial officer's
time devoted to the different case types. This category also includes
regular court staff working in areas such as administration or court
interpretation.
5.2.2 Component'Two. Component two of the CCM identified in Exhibit "2A"
is "Total Expenditures". Total Expenditures includes expenditures by the
COURT (one year prior)and actual OMB A-87 indirect costs (two years prior).
for example, the Total Expenditures for calendar year 2012 will be the actual
COURT expenditures for calendar year 201 I plus the actual 2010 OMB A-87
indirect costs. Expenditures related to Services provided to entities which do not
direct fik in the COURT will be subtracted from "Total Expenditures" identified
in Exhibit 2A, Mental Health Court expenditures for 2012 and 2013 will be
funded by the Mental Health Saks Tax and / or COUNTY general fund
identified in Exhibit 2A. Starting in 2014, the COURT will charge for costs
related to Menial I[ealtlu Coitrl uses not funded by the Mental I-lealth Sales Tax
as calculated in Exhibit"2A".
5.2.3 Component Three. Component three of the CCM identified in Exhibit
"2A" is "Total filings/Cases". Total Filings/Cases are identified in the District
Court Judicial Information System("JIS")which tracks all cases filed in Spokane
County District Court by case type. The methodology uses the 2011 Total
Filings/Cases as the basis for determining the 2012 estimated CPC as identified
in the report in Exhibit 2D.
Page 4 oi'ti
5.2.4 Calculation of Cost-Per-Cnse(Case Type)
The cost-per-case for calendar year 2012 as shown in Exhihit "M" is calculated
by multiplying the Workload Analysis percentage for each identified case type
times the 2011 "Total Expenditures" and dividing the resulting number by the
2011 Total Filings/Cases for that identified case type.
For example,with respect to the case type"infraction" the 2012 cost per case is
$24.16. This figure is arrived at by multiplying the Workload Analysis for the
case type identified ns "infractions"(21.51%) by the 2011 "Total f:xpenditun s"
($5,337,826) and dividing the resulting number by the 2011 Filings for
Infractions (47,523). [21.51% x $5,337,826 = $1,147,979.39 + 47,502 =
$24.16].
The cost-per-case for calendar year 2013, will be calculated by multiplying the
Workload Analysis percentage for each identified case type times the 2012
"Total Expenditures"and dividing the resulting number by the 2012 total filings
for that identified ease type.
"Ile cost-per-case for subsequent calendar years will be calculated in the same
manner as set forth for 2012 and 2013 herein above. Provided,however,as stated
in paragraph 5.2.1, the Workload Analysis will be reviewed and updated, if
necessary, every third year the Agreement is in effect and applied to the CCM in
the fourth year.
5.3 Billing Procedure.
The COURT will bill the CITY for Services on a monthly basis on,or before,the
date identified in Exhibit "2C" which is attached hereto and incorporated heroin
by reference. Each billing will use the cost-per-case as determined in paragraph
5.2.4 and the actual number of case types handled by the COURT for the CITY.
The CITY shall pay the COURT for each billing on or before the date identified
in Exhibit"2C". The time frames for the COURT to bill and the CITY to pay as
identified in Exhibit"2C" shall apply to all subsequent years or portions thereof
dining which the Agreement is in effect.
IF for any reason the COURT is unable to bill the CITY for any monthly
payment, the bill will be included in n subsequent monthly billing. In such
instance, no penalty, as provided for in paragraph 5.4 hereinafter, will apply to
the CITY's payment of this monthly billing.
5.4 Penalty.
At the sole option of the COUNTY, a penalty may be assessed on ally late
payment in an amount equal to lost interest earnings had the payment been timely
paid and invested in the Spokane County Treasurer's Investment Pool.
53 Adjust and Settle.
On or before February 20 each year this Agreement is in effect, the COURT
shall advise the CITY in writing of the adjust and settle calculations. On or
Page aof8
before March 51a' of each year this Agreement is in effect, the CITY shall advise
the COURT in writing of any concerns with regard to the adjust and settle
calculations. Any disagreement between the CITY and COURT with regard to
the adjust and settle calculations shall be subject to the Section No. 17
(DISPUTE RESOLUTION). Pending resolution on any disagreement under
Section No. 17(DISPUTE RESOLUTION),the objecting party agrees to pay the
other party that portion of the adjust and settle that is undisputed. The adjust and
settle calculation will be applied to the March 20'x' billing as provided for in
Exhibit 2C.
The settle and adjust amount shall be determined by comparing the total amount
which the COURT billed the CITY For Services for the settle and adjust year to
what the billing would have been using the actual Total Expenditures and actual
Total Filings/Cases for the settle and adjust year.
For example, the settle and adjust for calendar year 2012 Services would
compare the 2012 COURT billing to a billing calculated by using the 2412
actual Expenditures, 2011 actual indirect costs, and the 2012 actual total
filings/cases. In the event the CITY overpaid, it will receive a credit(s) applied
to subsequent billing(s) as set forth in Exhibit "2C". Iii the event the CITY
underpaid, it will be billed such underpayment in conjunction with the
subsequent billing as set forth in Exhibit"2C".
5,6 Capital Costs.
The COUNTY CEO shall advise the CITY MANAGER as soon as possible of
any anticipated or unanticipated capital improvement costs that arise under the
contract period. The CITY shall pay capital improvement costs under the Cost
Allocation Plan us an indirect cost amortized over the useful life of the
improvement using straight-line depreciation. Any portion of a capital
improvement that was paid for or acquired through separate agreement or with
grant proceeds, voted bond proceeds, user fees, donations, or any other
acquisition method that reflects a contribution on behalf of the CITY shall not be
included in the depreciation schedule applied to the CITY. Any capital
improvement For which the COUNTY seeks reimbursement from the CI'T'Y must
be necessary to Fulfill the requirements of the Agreement.
5.7 Conflict between language In Section No. S and Exhibits Identified in
Section No.5,
In the event of a conflict between the language within Section No. 5 and the
Exhibits identified in Section No. 5, the language or Exhibit which more
specifically details the CCM and CPC methodology shall dictate.
6. Effective as of midnight January 1,2012, Section No. 8 (Reporting)within the Agreement is
modified as follows:
(Underlined highlighted language added, tined out highlighted language deleted).
Page6of8
SECTION NO.ft: REPORTING
Reports - The COURT shall provide the CITY with reports documenting actual
usage and rcycntta under this Agreement. The Parties agree that the terminology
"reports documeatlug actual usage" means documents entitled (I) "Cases Filed-
Contracting,Jurisdictions Relrort SPV CITY_O SPOKANE VALLEY",(2)"Cases
l fled-Contracting Jurisdictions Report-SPOKANE COUNTY I)IS'IR1( 1;
COURT", (3) `BILLING INVOICE", and (4) "DISTRICT COURT FILING I
REVENUE REPORT". the-District Court-Rovonlre/I iling-Roport whioh identifies
CIT-YAi liugs--by-case-typo-alul-"-Total-AIl Juris<lietious til'uags-by-ease-type: An
ntlpdatcd reports shall be provided quarterly monthly unless otherwise mutually
agreed by the Parties. Such reports shall be in n format as Mutually agreed to
between the Parties. The content and/or format for such reports may be changed
from time-to-tile by written agreement between CITY and COURT staff
Records Review - The CITY shall be allowed to conduct random reviews of the
records generated by the COURT in performance of this Agreement. The CITY
will provide the COURT with reasonable advance notice of the records reviews.
The Parties agree that they will make best efforts to achieve a resolution of any
potential records confidentiality issues, including entering into confidentiality
agreements or other similar mechanisms that will allow disclosure of the necessary
information to accurately conduct a records review. If the CITY will-be is allowed
to view only those records directly relating to Services provided within CITY's
corporate boundaries, then aim request of the CITY,the COURT will_1]rovicle the
neeessmy source docume.nts. must-keep-a-l0;(1l-Elri ginal-f{f]Eillments-usefl-to-charge
the-G1T-Y-;and-those-doeunments-must-(rave-identifying-mnnberns--or-4ettel ,o-the
original source-documents can-be easily retrieved.
7. Effective as of midnight January 1, 2012, Section No. 17 (Dispute Resolution) within the
Agreement is modified as follows:
(Underlined highlighted language added,lined out highlighted language deleted).
SEC'T'ION NO. 17: DISPUTE RESOLUTION
Any dispute between the COUNTY and CITY including but not limited to cost of
Services which cannot be resolved between the COUNTY and CITY shall be
subject to arbitration. Except as provided for to the contrary herein, such dispute
shall first be reduced to writing. If the COUNTY CEO and the CITY Manager
cannot resolve the dispute it will he submitted to arbitration. The provisions of
chapter 7.04A RCW shall be applicable to any arbitration proceeding.
The COUNTY and the CITY shall have the right to designate one person each to net
as lug arbitrator. The two selected arbitrators shall then jointly select a third
arbitrator. The decision of the arbitration panel shall be binding on the PAR'T'IES
and shall be subject to judicial(review as provided for in chapter 7,04A ItCW.
The costs of the arbitration panel shall be equally split between the PARTIES.
The PARTIES acknowledge that the provisions of this section are not applicable to
the COURT.OR 29 precludes the COURT Bony delegating any of its administrative
Page 7 of 8
duties addressed in that rule to the legislative or executive branches of government.
The COURT agrees, however, in the event of a dispute with the CITY to meet and
in good faith attempt to resolve the dispute. This paragraph would not preclude the
PARTIES from using this Section to resolve disputes over the calculation of costs of
Services provided larder this Agreement.
BE IT FURTIIER AGREED, by the Parties hereto,that but for the modifications to the Agreement
as provided for herein to include then effective time/date, all other terms and conditions within the
Agreement shall remain in full force and effect without any change or modification whatsoever.
IN WITNESS WHEREOF,the Parties have caused this Agreement to be executed on date and year
opposite their respective signatures.
DATED: ` //(/ -20/ BOARD OF COUNTY COMMISSIONERS
r �, co �` r F .PO C I TtY.-+ HJNG'1tOI
a
X40-;,,F1t''co'.tqt,it+r t_-'� w—
■ to ': . j LLY O'Q' N,Chair
li % .•'•pa.•-' Ar 1 (72k24-111.-t7-
ATTEST: tw cc0141 AL FRENCH,Vice-Chair
Cler of the Board `` - }'+
r
\ a6611,e,41 ,,(,,CetVir j---------.Daniela Erickson _ df2$ TODD IELKE,Commr§sioner
DATED: SPOKANE.COUNTY DISTRICT COURT
S /
1)r -h
e A R.HAYCS, Presic(ng edge
DATED: CITY OF SPOKANE VALLEY
ATTEST:
Mike Jackson,City Manager
Christine Bainbridge,City Clerk
APPROVED AS TO FORM ONLY:
Office of the City Attorney
Page 8 of 8
EXHIBIT 2A
COST CALCULATION MODEL (CCI
2012 ES i[ ATED COST-PER-CASE
C O M P O N E N T 1 C C.)EF.PONENT
WORKLOAD ANALYSIS
COMPONENT 23
TOTAL PEI 3 f URES
SIItia
assSN
Tw.ENi
CASE TYPE
�e
RetSPCMSibillY
CR.;.t NAL-RA C
`CSDS7 EAWC7,CV
cRI:'nN& NON T =:=tC
cOUTi
STA
0
0
0
0
wfl IP°5 ASS1G\S"=AT
FIE
sf%
Less
2012!CEO
55.337.225 Funding
O �AiC+i77 S
_L JLR:SLIC70\$
Ji30iCiAL F iE IOTA`COST'3V
S I AF= OF?IC.R. TOTAL 5b CAS=T'PE
TOTAL 2.r.11
FILINGS/CAS ES
ArkegS
COST
PER CASE
1211 0.94 13.05 21.51%
7.55 1.67 9.2j 1520%
7.55 1.04 0.59 14.15%
3.79 0.70 4.49 . 7.39%
4.83 0.84 5.6&' 925%
S1,147.979.3.9
5811.353.41
$755,54221
3394,586.77
S499.115.53
45 1.48 0.50 5.40 10.57%
S559.541_55 {5454.795)
47,523
1.605
5,574
905
2.305
335
S24.15
3308:52
3133.15
Ste»
$2,&54
3219.£1
Cacnly Res:orsr:!-7:,
CLAIV,5
ri CV(C:ml ..es;not C^n_:-a.
0 428 0.73
0 3.31 0.50
1 290 0.47
5.50 47.30 7.40
5.01 816%
.3.51 528%
7.19%
4.35
3440,5 6.19
5885.140.50
8,1'77
1,197
371
353,8$
5279.98
3440.54
0.70
100.00% 53257.729.a0
Ci-ic Cozy 2011 e
Acrar.s.I:rrciroct Cos;072910
SL•3io zi
Actcal2011 Cheney Cost
Court Cost Artztysis
5872.039
s5,374,SC2
$5.337225
EXHIBIT 2B
WORKLOAD ANALYSIS- SUdVIM/II?Y
SUMMARY 7011 Info ns of 111112 6125!2012
I%OF 1MC11 DAY I
E'TE Iulracllans DUI MIsc1•61' MIsd.DV Miatl-CN Civil Sin Clnie' All/DV MHC
ADMINISTRATION 11% 11% 11% 11% 11% 11% 11% 11% 11% 100%
CLERIC'S OFF10E 34% 1'% 17% 0% 9% 05' 6% 5% 0% 100%
JUDICIAL ASSTS 6% 24% 16%-__ 11% 11%! 10% 7% 6% 7°la 100%
JUDGES 13% 23% 14% 0% 11% 10% 7% 5% 7% 100
1 S 3'. 73 c f y 69°{v 3 1 3 p{°=am 3 04{4 31°la 711% 2 5°{°-.7.5%- - 400%
AVG PERCENTAGE' 16.77% 18.27% 14.60% 9.49% 11.26% 0.74% 7.67% 7.00% 6.13% 100.00%
IMHC -- 0%MEI - 0%MEM 60% 0% - 0% 0% MIN 100%
Ill OF 1iM!'1.OVfihi.5 I
FTC Infractions DUI Misd-CT Mis16DV Mlad.CN CivIl Sin Chno All/DV MIIC
ADMINISTRATION 0.00 0.08 0.00 0,98 0.03 0.98 0.09 0.99 9.09 0.00
CLERIC'S OFF1CF 10.75 4.76 5.30 1.90 2,04 2.67 1.80 1A5 31.60
JUDICIAL ASSTS 0.38 1.02 1.22 0.03 1,02 0.73 0.63 0A7 0.50 7,60
I STAFF I 12.11 7,65 7,55 3.70 4.03 4.20 3,31 2.00 1.40 47.00
[JUDICIAL OFFICER 0.04 1.07 1.04 1 0.701 014 0.73 0.50 0.47 0.60 MO
[MHO 1_9410.521 o.o01 1.73 I 2.25 l_ 900] 0.90 I 0.001 1__1_1_. _.1.50 1
AU)DV ICIvll cnsoelnol Criminal) I I I 1 I I I 1 1.00 I tool
TOTAL 1 13.00 I 0.23 I 9.69 I 4.40 I 6.03 I 6.01 I 3.131 I 3.30 I 1.00 1 1 I 00.70 I
MCH Total 0.110 0.62 0.00 1.13 2.25 0.00 0.00 0,00 1.08 6.40
Third 1/1/1O MCI I 13M5 0.71 0.611 2.76 3.43 5.01 311 :1,30 8,00 64,72
inlraclions DUI Misd•CT Misd-DV Misd•CN Civil Sra Clots AHIDV MCH
Adnlin 0.08 0,98 0,98 0.08 0.911 0.08 0.08 0.90 0,97770 0.00 8.00
Clerk 10.75 4.76 5.36 1.911 2.34 2.57 1.00 1.45 31.60 31.60
JudlcalASSISI 0.36 '1.82 1,22 0,03 1,02 0.73 0.63 0.47 0,50 7.60 7.60
JudOas 0.04 1.67 1.64 0.70 0114 0.73 0.50 0.47 0.50 7.40 7.40
MHC 4.50 4.60 4.50
0,00
AI11DV(Civil ceeusfuol Crllnlual) 1 1 1.00
Totals 13.95 0.23 9.69 4.40 5..33 5.01 3.01 3.30 0,40 1.00 60.70 60.70
EXHIBIT 2B-1
WORKLOAD ANAL VS!S • /A dm nlstratlon
_ I TE Infr°actIoms DUI MGsthC'I'f�1k cI.D C MGst1•CN civil ism Ohl AW!DV MOH _TOT
Friborc),Sandy AT2 0.83 0.83 0.83 0.83 0.03 0,83 0.83 0.83 0 63 7.130
Ingram,Ronda OM 0.03 0,83 0.03 0.83 0.03 0.83 0,03 0.03 0,03 7.60
Cray,Ducky Sect 0.03 0.03 0.83 0.03 0,83 0.03 0,03 0,03 0.83 7.60
Mlllor,Wa no CM 0.83 0.03 0.03 0.83 0.83 0.03 0.03 0.83 0.83 _7.60
Saarl,Shod AT3 0,03 0.83 0.83 0.83 0.83 0.33 0.03 0.03 0.83 7.60
Shaw,Donn JOM 0.83 0.03 0.03 0.83 0,03 0.03 0.83 0.03 0.83 7.60
Wiltor,John DCO 0.03 0.83 0.63 0.83 0.03 0.03 0.03 0.03 0.83 7..60
,hill to.a 3.76 flu as 0.17 0,42 0.42 0.42 0.42 0,42 0.42 0.42 0.42 :S.'i!;
JA.5=3.78 c.u?befl 0,4) 0,42 11.4) 0.42 0.42 0.42 0.42 1).42 0.42 3.76
1.'ourl Mniiril9lralor 0.87 0.8/ 0.8/ 0,87 0.137 0,07 0,67 0,hf 0.67 13.011
TOTAL 7.33 7.33 7.33 7.33 7.33 7.33 7.33 7.33 7.33 00.00
Infractions DUI Misd•CT Mlsd-DV Mlsd-C14 CGvil S'177 Cfa s AI-IIDV MOH
%oof cavil day 11%u 11% 11% 11% 11% 11% 11% 11% 11% 100%
ll of I mlalo rso 0.48r q,40r 0 88 0.90 0,48 0.40 0.00 0.08 0.40 0.80
Staffing and Workload Information is Effactivo 0.1.2011
i
EXHIBIT 2B-2
WORKLOAD ANALYSIS - Cleric's Office-
r TE Infractions DUI 'IVllsri-CT Mlsd-DV'MIsd-CN Civil Sin Cin16 AItIDV TOT
I3aseler,AT2 1.00 1.75 2.50 0.75 1.60 7.60
Bently,AT2 3.00 1.60 1.76 0.26 1.00 7.60
Engan,AT2 ' 6.25 0.50 1.00 0.26 0.60 7.60
GrayLAT2 3.50 1.00 1.60 0.25 1.25 7.60
Harris,AT2 4.25 0.75 1.25 0.26 1.00 7.60
Lara,AT2 4.25 0.76 1.25 0.26 1.00 7.60
Schoonover,AT2 7,50 7.60
Wagar,AT2 7.50 ^T^_ 7.60
Wentz,AT2 5.00 2.00 0.50 7.60
Clark,0A4 ----- 2.00 1.82 1.82 1.37 0.40 7.60
Countryman,0A4 6.00 1.50 7.60
Dorman,0A4 1.00 2.16 2.16 0.10 1.08 0.10 7.60
Morig,0A4 6.00 0.07 0.97 0.08 0.38 -- - • 7.60
Morris,0A4 1.50 6.00 7.60
Carroll, 0A3 3.38 1.00 1.90 0.12 1.00 0.10 7.60
Castillo, 0A3 4.50 1.20 1.00 0.40 0.20 0.20 7.60
Coyle,0A3 61.75 0.67 0.64- 0.22 0.22 7.60
ECR OA3 4.00 3.60 7.60
PFalma,CMS 2.00 1.00 4.00 0.10 0.40 7.60
erry,CMS 1.60 2.00 1.00 2,00 1,00 7.60
Hoirnes.AT3 7.60 7,60
Maffia,AT3 0,50 2.00 2.50 1.00 1.50 7.60
Anderson,CC 1.00 4,00 1.26 1.26 7.50
Bell, CC(.5 FTE grant) 0.10 0.75 0.75 0.75 1.40 3.75
Draviand,CC 1.00 0.25 6.00 0.25 1.00 7.60
Gallagher,CC 0.76_ 4.50 1.00 0.25 0.76 0.25 7.60
Gerke,CC �' 7.60 7.60
Krotova, CC 0.60 0.76 1.00 4.26' 1.00 7.60
Suplta,CC 0.75 4.00 1.00 1.00 0.75 7.60
Albano, OS 3.76 0.76 2.43 0.18 _ 0.38 7.60
Cameron,OS 0,60 1.50 1.50 1.50 1.60 1.00 7.60
Hansen, OS 1.00 1.00 1.00 0.25 0.60 2.75 0.50 0.60 7.60
Jurjovich, OS Vacancy
TOTAL 80.63 36.68 40.17 14.82 21.30 19.25 13.60 10.00 236.25
infractions DUI Mlsd-CT Miscl-DV Mlscf-CN Civil Sirs Cims AI I/DV
%v of each day 34% 15% 17% 6% 0%u _ 8% 6% 5% 100% ,
#of Ein loyoas 10,7E 4.70 6.30 1:98 2.04 2.67 1.00 1.46 31.60
Staffing and Workload information Is Effective 94.2011
EXHIBIT 2B.3
WORKLOAD ANALYSIS..Judicial Assistants
PTE Infractions DUI Miod-CT MIscl-DV Mlad•CN Civil Sm Chia AlIIDV MCII TOT
Heber.011 JA-RAB 0.50 1.00 3.60 1.00 1,50 7.50
Amleloso JA-JOC 0.26 0.25 6.00 2.00 7.60
Iikrrown JA-13150 0,7J ,;. t. I.€rr 1.70 - 7.60
Gelchell,JA-DRH - 0.25 0.75 1,00 0.76 _ 1.01) 336
fiarlole,JA-VWP(cbc) 1.00 2,76 1.25 060 1.25 0.60 0.25 7.60
Manson,JA-G..1.1 0.60 3,75 1.60 1,75 7.60
Plowman,JA•PCW 4.00 3.60 7.50
Gorrells,JA-DW 0,25 3.25 1.00 1.25 1.761 7.60
MI-IC 335 3.76
Ad usl for admin -0,13 -7.13 -0,03 000 -0.85 0.00 0.00 0.00 0.00 •3.75
7'05.1. 2.575 13,625- 0.125 m0,250 -17.626_ 6.600 . 4.6-66,- 3.500 3.750 66.200
Infraclions DUI MIsd-CT Misd-DV Misd-CN Civil Sm Cims AHIDV MCH
%of each day 5% 24% 16% 11% 14% 10% 7% 6% 7% 100%
I!of Emyloyoes 0.30 1,02 1.22 0.03 1.02. 0.73 0.63 0.47 0.60 7.60
Stalling rind Workload Information Is elfodllvo 9.1-2011
•
EXHIBIT 2B-4
WORKLO/ ) It NA .YSIS .• I'Mutat Health Court
F7'C Infractions DUI Misd-CT Mlsd-DV Mlsc!-CN' Civil 'Sin Clips AI-IIDV TOT
Bail, Stephanie(.a FT ) 0.813 1 1.00
13onclor,Sac 2 0.75 3.00 3.76 7.60
Folden, MI-I Eval 0.75 3.00 3,76 7.60
Hammond, MI-I Cs Mgr 0,75 - 3.00 3.76 7.60
Manfred, Manager 0.76 3,00 3.76
TOTAL 0.00 3.80 0.00 13.00 16,80 0.00 0.00 0.00 ma
Infractions DUI Misd-CT Misd-DV Misd•CN CIvII Sm Clms AHIDV
%of well clay 0% 11% 0% 39% 50% 0% 0% 0% 100%
II of l rn )10 00S 0.00 0.52 0.00 1.73 2.25 0.00 0.00 0.00 4.60
Staffing and Workload Information is Effective 9.1.2011
f
EXHIBIT 2B~6i
WORKIMAL)ANALYSIS.,Judges
infractions DL Misd-CT Misd.DV MIsd•CN Clvii Sin Clare AD/DV WIC TOT
brandt.Judge 0.60 1.00 3.50 1,00 '1.60 7.60
Cooney,Judge 0.213 0.25 _ 5.00 2.00 7.60
Derr,Judge 0.26 4.211 1.25 1.75 7.60
Hayes,Judge 0.00 0.00_ 0.00 0.00 0.00 3.75 3.76
Petersen,Judge(oho) 6.50 0.60 0.50 0.75 0,75 0,60 7.60
Tipp.Judge 0.32 3.66 1.31 1,56 - - 6.70
Walker,Judge m4.00 3,00 7.50
Wilson,Judge - 0.25 3.25 1.00 1,25 - 1.76, �___ 7.00
TOTAL , 7.07, 12,.61 7,01 -__6,26 6.31 0,60 3.76 3.60 3.75 66.60
Infractions DUI Mind-CT Min d-DV Misd-CN Civil San Cirns AH!DV MHC
of oacti day 13% 23% 14% 0% 11% 10% _ 7% 6% 7% 100%
#of Employees 0.94 1.07 1.04 0.70, 0.04 0.73 0.60 0.47 0.60 7.40
Jodyo 1-inyes 50%of her position is ns n MUG prig()li,60%is arhnln as presiding
Stalling and Workload information Is Mllocfivo 0.4-22011
Note: Judge Tripp sponds up to 16 hrs a month In Cheney(2 days). 162.6 hrs/no +16 bra ig 10.a%. 7.5 hrs?C 10%
equals.76. 7.60-.766#6.76 Workweek for Judge Tripp Instead of 7.6.. Most hack out the Cooney work. We
subtracted.10 each(10 x 4°.75)from Infractions,GUI,Misri CT,Mlsrl,CN and Small Claims.
Cost per Case
Estimate Sased or.
EXH:Br u' 2C
Billing Schedule
2012
County bills city on
4r beic-e
City pays County on
or before
Jan-Feb 20
Calculate 2012
estimated cost per
use based on
2011 Court
G,xpend:tires,2013
iota`Filin /Cases
and 2010 Actual
CMMME A-37'Indirect
Cost
Feb
2012
CCM
20-Feb
5-Mar
Mar Apr
2012 2012
CCM CCM
Feb Mar
20 mar 2C-Apr
5-Apr 5-May
May
2012
CCM
Apr
2072
tom°.
Jul Aug
201.2 2012
CCM CCM
Jun Jul
p
Oct
2013
Nov i Dec I J
2012 2012
CCM CCM
2012.
CCM
Sept
0
20-May
20-Jun.
20-Jul
20-Aug
20-Sep
5-Jun
3-Jul
S-Aug
5-Sep
5-Oct
20-Oct 20-Ncv
I
S-Nov 5-Dsc
2012
CCM',
Nov
20-Dec
5-Jan
2012
CCM
2O-Jan
S-Feb
Jan-Feb 20
Calculate 2013
estimated cost per
case based on 2012
Court Expenditures,
2012 Tots:
iilingsfOases and
201'Actual 0M5 A-
S7 Indirect Cost
Feb
Mar
2013
CCM
-an
2013
CCM
Feb
20-Feb
5-Mar
20-Mar
5-Apr
2012 Settle&Anru t Multiply 2012
actual CPC by,2012 Total Rings/Cases..
Compare to what was billed in 2012.
Advise the aty onfor before February
20 of the Settle&Adjust amount The
City has until March 5 to dispute the
Settle&Adjust arnount An
overpayment will be ctedrted to
subsequent billingts)starting an March
20.An underpaymentwill be billed as
an additional amount on the March 20
billing. NOTE: The actual 2012 CPC is
the same as the s-
eirnazed 2013 CMG
EXHIBIT 2D
2011 Filings by Category Rs Jurisdiction
Spokane County District Court 3 16113 11:20 AM
Cases Filed-Corurac1ir10 Jurisdictions Report
Cases filed 2011
IJI�I�k 1 11'+I+{+In{Mt II fl i+r;l l+l!111=lia
DP1f CITY OF DEER PARK
FFD CITY OF FAIRFIELD]
LLK CITY OF LIBERTY LAKE
MIL CITY OF MILLWOOD
ROC CITY OF ROCKFORD
SPL CITY OF SPANGLE
SPO COUNTY OF SPOKANE
SPV CITY OF SPOKANE VALLEY
SPOKANE COUNTY DISTRICT COURT
File Year»I 104 ,'(1 I of i 1r 4i 2011 2011 2011 2011
Jurisdiction »Ii1 FED LLK !. .' ROc SPL spo. Slav Total
0.J,IIiik.Ill'bn Traf id 115 41 1 1415 743 2355
C:rintinaL Tratflc " 409 116 9 3507 1560 5603
DV Misdemeanors': 1 34 21 466 A25 046
OVA CItnlion 30 27 1306 169 1623
Inflactlons 683 5 015 29 41 7 320 65 7243 4614
PariU )Infi ctious 4 3 5870 333 6010
Totals 1576 5 622 39 44 7 45132 10510 53144
EXHIBIT 2D-1
2011 IVIonfal I-k aIth Court Ca o
Incoming/new assigned Mental Ilealdl Court cases,based en MCO cocking In JIS system. Bala no of 01111113
OPif CITY OF DEER PARK
LLK CITY OF LIBERTY LAKE
ROG CITY OFRIOCKVORfl
SPC (:11 Y 01 S1'Uk.ANl_
SPO COUNTY OF SPOKANE:
:,,TV cif YOV SI'UIVINEVALLEY 1
k
MHC In Year>> .'i1 i 1 oil 2(Si 1 SPG%of _;1.0 SPCA of I 'I'11.1 >I'V"lo of 1
Court Bill Ml-C Jurisdiction>> t PK L �a1'c AM INIMIZI or,•1o1 rokal
0 • NO ' ' akilipl Non,Tralllo 1 20 15 36
PA 0 - Cri Ira IfdIII 0 6 15
l''b ti.40 U htleilu 11L'suinin 0 17 25
,[t No dV1li_C{11101 i 15 16
BPI? Nor IiTgotlons 1 1
E Yes Vital Uorl.TralLp_ 8 0 14
PU Yes CrluilIal Traffic 1 o 7
Pb ea UV r�trscle+n4allora 8 7 16
$11U Yes DIwr ci?Ati n 2 2
Sr la y0a Cnlnln�llNrfrl.lf�srllu 100 160
$f'1',1 _Yon . Crdnllnill r a1llr. 10 10
&I't,1 Yes DVh1l ■=ltaanors 00 60
6Plr1 Yos DWI 111011. 0 6
8PA1 You Ii 6I
• Prn), - -I 2 2
Totals 2 1 255 ae°l, 77 20% ",I 1:+ia 386
Data Born JuTIsdlolla 13rilinglBOXI query,cases where case revlow code of"MCO"was set durhlp period
"Bill MHC'value Is determined by a formula,If MCO Imposed date month a case Illc date month then pill MHC r Yes,It Is assunlcd the
case shouldn't have already been billed to the furlsdlctlon at an earlier time,ns a regular non MHC casetype.If the case file date was
earlier It assumes the case has already been billed as a regular non MHCcasotype,(es to not double bill the Iurisdictlon.)
DRAFT
ADVANCE AGENDA
For Planning Discussion Purposes Only
as of March 28,2013; 8:30 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
Thursday,April 4,2013,8:00 a.m.—9:00 a.m. Council Chambers Special Meeting
Meeting with Representative Cathy McMorris-Rodgers to discuss the City's first ten years
April 9,2013,Formal Meeting Format,6:00 p.m. [due Mon,April 1]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Second Reading Proposed Ordinance 19.120,Townhouses in Neighborhood Commercial—Scott Kuhta(20 min)
3. Second Reading Proposed Ordinance Amending SVMC 2.50.060(B)-John Whitehead (10 minutes)
4.Motion Consideration: Grant for School Beacons—Inga Note,Eric Guth (10 minutes)
5.Motion Consideration: SRTC Interlocal Agreement—Eric Guth (10 minutes)
6.Admin Report: CTA for SEPA Regulations—Lori Barlow, Scott Kuhta (15 minutes)
7.Admin Report: Governance Manual Review—Chris Bainbridge (15 minutes)
8. Information Only: UGA(Urban Growth Act)update [*estimated meeting: 85 minutes]
April 16,2013, Study Session Meeting Format,6:00 p.m. [due Mon,April 8]
1. Community Development Monthly Report—John Hohman (20 minutes)
2.Advance Agenda (5 minutes)
[*estimated meeting: minutes]
April 23,2013,Formal Meeting Format,6:00 p.m. [due Mon,April 15]
1.April Community Recognition,Presentation of Key and Certificate—Mayor Towey (5 minutes)
2. Consent Agenda(claims,payroll,minutes) (5 minutes)
3.First Reading, Ordinance, SEPA Regulations—Lori Barlow (15 minutes)
4. Resolution Amending Governance Manual—Chris Bainbridge (10 minutes)
5.Admin Report: Advance Agenda—Mayor Towey (5 minutes)
6.Admin Report: Dangerous Dogs—Cary Driskell (15 minutes)
7. Information Only: Dept Reports;Planning Commission Minutes [*estimated meeting: 55 minutes]
April 30,2013, Study Session Meeting Format, 6:00 p.m. [due Mon,April 22]
1.Advance Agenda
[*estimated meeting: minutes]
May 7,2013, Study Session Format,6:00 p.m. [due Mon,April 29]
1. Draft 2014-2019 TIP—Steve Worley (20 minutes)
2.Advance Agenda (5 minutes)
[*estimated meeting: minutes]
May 14,2013,Formal Meeting Format,6:00 p.m. [due Mon,May 6]]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Second Reading, Ordinance, SEPA Regulations—Lori Barlow (10 minutes)
3.First Reading,Proposed Ordinance,Dangerous Dog—Cary Driskell (15 minutes)
4.Advance Agenda
[*estimated meeting: minutes]
Draft Advance Agenda 3/28/2013 2:02:34 PM Page 1 of 2
May 21,2013, Study Session Meeting Format, 6:00 p.m. [due Mon,May 13]
1. Comp Plan Amendments—Mike Basinger (30 minutes)
2.Advance Agenda
May 28 2013,Formal Meeting Format,6:00 p.m. [due Mon,May 20]
1.May Community Recognition,Presentation of Key and Certificate—Mayor Towey (5 minutes)
2. PUBLIC HEARING: Draft 2014-2019 TIP—Steve Worley (10 minutes)
3. Consent Agenda(claims,payroll,minutes) (5 minutes)
4. Second Reading,Proposed Ordinance,Dangerous Dog—Cary Driskell (10 minutes)
5.Admin Report: Advance Agenda—Mayor Towey (5 minutes)
6. Information Only: Dept Reports; Planning Commission Minutes [*estimated meeting: 35 minutes]
June 4,2013, Study Session Format, 6:00 p.m. [due Mon,May 27
1.Advance Agenda (5 minutes)
June 11,2013,Formal Meeting Format,6:00 p.m. [due Mon,June 3]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2.First Reading Proposed Ordinance Comp Plan—Mike Basinger (20 minutes)
3.First Reading Proposed Ordinance,Zoning Map—Mike Basinger (10 minutes)
4. Proposed Resolution Adopting 2014-2019 TIP—Steve Worley (10 minutes)
5.Advance Agenda (5 minutes)
[*estimated meeting: 50 minutes]
June 18,2013, Special Mtg:Budget Workshop, 9:30a.m. —4:30 p.m. (no evening meeting) [due Mon,June 10]
City Hall Council Chambers
June 25,2013,Formal Meeting Format,6:00 p.m. [due Mon,May 13]
1.June Community Recognition,Presentation of Key and Certificate—Mayor Towey (5 minutes)
2. Consent Agenda(claims,payroll,minutes) (5 minutes)
3. Second Reading Proposed Ordinance Comp Plan—Mike Basinger (10 minutes)
4. Second Reading Proposed Ordinance,Zoning Map—Mike Basinger (10 minutes)
5.Admin Report: Advance Agenda—Mayor Towey (5 minutes)
6. Information Only: Dept Reports; Planning Commission Minutes [*estimated meeting: minutes]
July 2,2013, Study Session Format,6:00 p.m. [due Mon,June 24]
1.Advance Agenda (5 minutes)
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
ADA Transition Plan Public Safety Contract,Proposed Amendment
Appleway Landscaping Revenue Policy, Cost Recovery
Arts Council Sign Code
Bidding Contracts(SVMC 3.—bidding exceptions) Solid Waste Analysis
Budget,2013 amendment Speed Limits(overall system)
CDBG Spokane Valley Day at the Fair(Sept 10,2013)
Coal Train EIS Sprague Avenue Parking
Comprehensive Plan Updates(chapters 2& 5) Regional Transportation Issues
Economic Development(long term goals) TIP(June,for six yr 2014-2019)
Future Acquisition Areas Townhouses in Garden Office
Gateway,Regional MOU
Land Quantity Inventories: Industrial&Residential *time for public or Council comments not included
Manufactured Home Zoning
PEG Funds(Education)
Draft Advance Agenda 3/28/2013 2:02:34 PM Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: April 2, 2013 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
® information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: 2013 Street Preservation Projects Update
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: March 27, 2012 council approved the Pavement
Management Plan Update for 2011; October 30, 2012 council approved the 2013 Budget which
included $2.054 million for street preservation projects in 2013; Info Memo on March 5, 2013
with 2013 Street Preservation Projects Update; Bid Award on March 12, 2013 for Phase 1 —
Sullivan Road Street Preservation Project.
BACKGROUND: Council approved the Pavement Management Plan Update for 2011 which
included a list of recommended street preservation projects for 2013. Council also approved the
2013 Budget which included $2.054 million for street preservation projects in 2013 and the list of
proposed projects was included in the budget. The proposed projects have been arranged into
the following three phases:
• Phase 1: Sullivan Road — Indiana to Euclid
Sullivan Road — Euclid to Trent
• Phase 2: Sprague Ave — Herald to University
Sprague Ave (EB only) — Havana to Fancher
Sprague Ave — Fancher to Thierman
Argonne Road — Sprague to Broadway
• Phase 3: Carnahan Road — 8th to City Limit
8th Ave — McKinnon to Fancher
The Phasel project was awarded on March 12.
Federal grant funds were received from SRTC for the Phase 2 projects. These grants will pay
for 86.5% of those total project costs. Phase 2 is currently scheduled to go to bid on April 26,
2013.
OPTIONS: Information only
RECOMMENDED ACTION OR MOTION: Information only
BUDGET/FINANCIAL IMPACTS: Council approved $2.054 million in the 2013 Budget for the
2013 Street Preservation projects. A summary of the Estimated 2013 Street Preservation costs
are as follows.
Description Amount Comment
Street Preservation Budget $2,054,000
Phase 1 $1,272,475 Includes $165,000 in Contingency
Phase 2 $237,600 Match for $1,522,400 in federal funds
Phase 3 $252,231
Estimated Balance $291,694
STAFF CONTACT: Steve M. Worley, Senior Capital Projects Engineer
ATTACHMENTS: List of 2013 proposed Pavement Preservation Projects.
Fund:311 Pavement Preservation Fund Spokane Valley
2013 Budget
311 -Pavement Preservation(continued)
Based upon recommendations in the Pavement Management Plan Update 2011 along with
field verification by Public Works staff we are recommending the following preliminary project
list of pavement preservation projects for 2013:
STREET FROM TO
Sullivan Road Indiana Avenue Euclid Avenue
Carnahan Road 8th Avenue End
Sprague Avenue* Herald Road University Avenue
Sprague Avenue Farr Road Herald Road
8th Avenue McKinnon Road Fancher Road
Argonne Road Sprague Avenue Broadway Avenue
Sprague Avenue(EB Only)* Havana Street Fancher Road
Sprague Avenue Fancher Road Dollar Road
Sullivan Road Euclid Avenue Trent Avenue
*These are projects recommended by SRTC staff for grant funding.
If construction bids are lower than our estimates or if grant money is received,then the following list
of projects would be recommended for additional pavement preservation projects in 2013:
STREET FROM TO
Appleway Blvd Thierman Park road
32nd Avenue University Avenue Bowdish Road
Blake Road Saltese Road 24th Avenue
Saltese Road 16th Avenue McDonald Road
24th Avenue Pines Road McDonald Road
Park Road Valleyway Avenue Broadway Avenue
Adams Road** Sprague Avenue 2nd Avenue
Adams Road** 2nd Avenue 4th Avenue
**These are projects eligible for CDBG funding
Please note: Further investigation,testing and evaluation will be necessary to finalize
these lists.
77