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2013, 04-02 Study Session AGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday,April 2,2013 6:00 p.m. CITY HALL COUNCIL CHAMBERS 11707 East Sprague Avenue,First Floor (Please Silence Your Cell Phones During the Meeting) DISCUSSION LEADER SUBJECT/ACTIVITY GOAL ROLL CALL 1. Steve Worley Potential Projects for 2014-2019 Discussion/Information Transportation Improvement Plan (TIP) 2.Eric Guth,Inga Note School Beacons Discussion/Information 3. Eric Guth Spokane Regional Transportation Discussion/Information Council Interlocal Agreement 4. Chief VanLeuven, Overview of Gang Enforcement and Discussion/Information Sgt. Kittelstved,Lt.Nowels Property Crimes 5.Morgan Koudelka, John Pietro Public Safety Contract Addenda Discussion/Information 6.Mayor Towey Advance Agenda Discussion/Information 7. Information Only (will not be discussed or reported): Road Preservation Phase 2 8. Mayor Towey Council Check in Discussion/Information 9. Mike Jackson City Manager Comments Discussion/Information ADJOURN Note: Unless otherwise noted above, there will be no public comments at Council Study Sessions. However, Council always reserves the right to request information from the public and staff as appropriate. During meetings held by the City of Spokane Valley Council,the Council reserves the right to take"action"on any item listed or subsequently added to the agenda. The term"action" means to deliberate, discuss, review, consider, evaluate, or make a collective positive or negative decision. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical,hearing,or other impairments,please contact the City Clerk at(509)921-1000 as soon as possible so that arrangements may be made. Study Session Agenda, April 2,2013 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 2, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: 2014—2019 Six Year Transportation Improvement Program (TIP) Discussion of Potential Projects GOVERNING LEGISLATION: RCW 35.77.010, Perpetual advanced six-year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: Adopted 2013-2018 Six Year TIP last year on June 26, 2011, Resolution #12-001. BACKGROUND: The City is required by RCW 35.77.010 to prepare and after public hearing adopt a revised and extended comprehensive transportation program for the ensuing six calendar years. This plan must be adopted by June 30th and submitted to the Washington State Department of Transportation before July 31st of each year. To better incorporate City Council priorities in identifying projects for the 2014-2019 TIP, Staff would like to discuss projects carried over from last year's TIP, the unfunded projects list, and any potential projects to add or remove for the proposed 2014-2019 TIP update. The attached list represents projects from last year's Six Year TIP. Completed projects have been removed and recently funded projects have been added. This becomes a starting point for developing the 2014-2019 Six Year TIP. Based on comments received staff will prepare a first draft of the Six Year TIP reflecting Council's goals and priorities. OPTIONS: Discuss potential TIP project lists and/or project schedules RECOMMENDED ACTION OR MOTION: Provide feedback and direction to staff. BUDGET/FINANCIAL IMPACTS: As the proposed 2014-2019 Six Year TIP evolves, staff will coordinate with the Finance Department regarding the city's ability to meet local match grant requirements for future state and federal grants. STAFF CONTACT: Steve Worley, Senior Capital Projects Engineer ATTACHMENTS: 1) Proposed TIP Projects List, 2) Projects List with no Current Funding City of Spokane Valley Draft Department of Public Works Six Year Transportation Improvement Program ProjectsListed by Category for the 2013-2018 Six-Year TIP Dollars in Thousands Arterial Improvements Project Name Description Start Year City Cost Total Cost Mission Ave.-Flora Rd.to Barker Reconstruct to a 3-lane section with 2014 $74 $548 Rd.(PE/RW) curb,sidewalks, bike lanes and stormwater facilities; Mission Ave.-Flora Rd.to Barker Widen&Overlay to a 3-lane section 2015 $683 $3,416 Rd. (CN) with curb,sidewalks, bike lanes and stormwater facilities Park Road#2-Broadway to Indiana Reconstruct to a 3-lane section with 2017 $408 $3,027 (RW&CN) curb,sidewalks, bike lanes and stormwater facilities Total: $1,165 $6,991 Bridge Projects Project Name Description Start Year City Cost Total Cost Sullivan Road West Bridge Reconstruct and widen west 2014 $1,786 $16,880 (southbound)bridge Barker Road/BNSF Grade Construct Grade Separation at 2019 $101 $750 Separation(PE&RW Only) Barker/BNSF RR/Trent(SR290) Total: $1,887 $17,630 Congestion Improvements Project Name Description Start Year City Cost Total Cost Argonne Road-190 to Trent Revise Signal Phasing,Add NB 2014 $79 $582 Right Turn Lane at Montgomery, Intersection Improvements at Knox Sullivan Road Corridor Traffic Study- Conceptual Planning for Sullivan 2014 $11 $80 1-90 to Wellesley Road corridor improvements Total: $90 $662 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Tuesday,March 26,2013 Page 1 of 7 City of Spokane Valley Draft Department of Public Works Six Year Transportation Improvement Program ProjectsListed by Category for the 2013-2018 Six-Year TIP Dollars in Thousands Pedestrian/Bicycle Program Project Name Description Start Year City Cost Total Cost Spokane Valley-Millwood Trail-SCC Construct Shared Use Pathway on 2014 $0 $440 to Evergreen Rd(PE) abandoned Railroad Right-of-way Appleway Trail Phase 2-University Construct Shared Use Pathway 2014 $75 $75 to Evergreen(PE) along abandoned Railroad Right-of- Way Park Road#1 Sidewalk Project- Construct sidewalk along east side of 2014 $59 $433 Sinto Ave.to Indiana Ave. Park Road from 200-ft S.of Sinto to Indiana Ave.and 165-ft gap on Mission Ave.east of Park Rd Sidewalk Infill Program-Phase 3 Complete gaps in sidewalk system 2015 $0 $3 throughout City,ADA upgrades Bowdish Sidewalk-8th to 12th Construct sidewalk along both sides 2015 $82 $601 of Bowdish Appleway Trail Phase 2-University Construct Shared Use Pathway 2015 $270 $2,000 to Evergreen(RW&CN) along abandoned Railroad Right-of- Way Appleway Trail Phase 3-Evergreen Construct Shared Use Pathway 2016 $335 $2,480 to Corbin along abandoned Railroad Right-of- Way Greenacres Trail-Sullivan to E City Construct Shared Use Pathway on 2018 $148 $1,095 Limits(RW&CN) abandoned railroad right-of-way Spokane Valley-Millwood Trail-SCC Construct Shared Use Pathway on 2018 $303 $2,240 to Evergreen Rd(RW&CN) abandoned Railroad Right-of-way Total: $1,272 $9,367 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Tuesday,March 26,2013 Page 2 of 7 City of Spokane Valley Draft Department of Public Works Six Year Transportation Improvement Program ProjectsListed by Category for the 2013-2018 Six-Year TIP Dollars in Thousands Safety Program Project Name Description Start Year City Cost Total Cost SR-27(Pines)&Grace Ave. Safety Improvements,Add left turn- 2014 $0 $523 Intersection Safety lane Argonne/Mullan Safety Project- Signal/Bike Safety Improvements 2014 $0 $102 Indiana to Broadway Argonne Corridor Safety Project- Signal/Bike Safety Improvements; 2014 $0 $164 Empire to Knox City Project#0170 Total: $0 $789 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Tuesday,March 26,2013 Page 3 of 7 City of Spokane Valley Draft Department of Public Works Six Year Transportation Improvement Program ProjectsListed by Category for the 2013-2018 Six-Year TIP Dollars in Thousands Street Preservation Projects Project Name Description Start Year City Cost Total Cost Adams St Resurfacing Project-4th Pavement Resurfacing&ADA 2014 $27 $195 to Sprague upgrades Evergreen Road Resurfacing- Grind/Overlay;OCI: 35.07 2014 $1,066 $1,066 Sprague to Mission Mullan Road Resurfacing-Dishman Grind/Overlay;OCI: 35.56 2014 $297 $297 Mica to Broadway Sprague Ave Resurfacing-Argonne Grind/Overlay;OCI: 33.28 2014 $98 $725 to Herald Sullivan Road Resurfacing- Grind/Overlay;OCI: 32.49 2014 $43 $316 Broadway to Mission Dishman Mica Resurfacing-Sands Grind/Overlay;OCI: 34.43 2015 $376 $376 to Thorpe Mission Ave Resurfacing-Argonne Grind/Overlay;OCI: 33.68 2015 $497 $497 to Herald Mullan Road Resurfacing-Broadway Grind/Overlay;OCI: 33.38 2015 $325 $325 to Mission Sprague Ave Resurfacing-Vista to Grind/Overlay;OCI: 34.04 2015 $91 $670 Argonne Sullivan Road Resurfacing-Sprague Grind/Overlay;OCI: 31.2 2015 $113 $840 to Broadway Appleway Blvd Resurfacing-Vista to Grind/Overlay;OCI: 33.37 2016 $1,260 $1,260 Dishman Mica Dishman Mica Road Resurfacing- Grind/Overlay;OCI: 33.67 2016 $296 $296 40th to Sands Dishman Mica Road Resurfacing- Grind/Overlay;OCI: 32.58 2016 $219 $219 Thorpe to S City Limit Evergreen Road Resurfacing-1-90 Grind/Overlay;OCI: 30.43 2017 $300 $300 to Indiana Sprague Ave Resurfacing-Flora to Grind/Overlay;OCI: 32.76 2017 $63 $469 Corbin Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Tuesday,March 26,2013 Page 4 of 7 City of Spokane Valley Draft Department of Public Works Six Year Transportation Improvement Program ProjectsListed by Category for the 2013-2018 Six-Year TIP Dollars in Thousands Sprague Ave Resurfacing-Park to Grind/Overlay;OCI: 31.58 2017 $87 $642 Vista Sprague Ave Resurfacing-Sullivan Grind/Overlay;OCI: 31.46 2017 $101 $750 to Conklin Total: $5,259 $9,243 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Tuesday,March 26,2013 Page 5 of 7 City of Spokane Valley Draft Department of Public Works Six Year Transportation Improvement Program ProjectsListed by Category for the 2013-2018 Six-Year TIP Dollars in Thousands Street Reconstruction Projects Project Name Description Start Year City Cost Total Cost Broadway @ Argonne/Mullan Reconstruct intersections in concrete 2014 $6 $42 Concrete Intersections(PE/RW Only) pavement Sullivan/Euclid Concrete Reconstruct intersection in concrete 2014 $7 $52 Intersection(PE) pavement Euclid Ave Reconstruction-Flora to Full Road Reconstruction;OCI:27.3 2014 $2,885 $2,885 E City Limits Euclid Ave Reconstruction-W end Full Road Reconstruction;OCI:21.42 2015 $602 $602 to Sullivan Flora Road Reconstruction-Euclid Full Road Reconstruction;OCI:27.96 2015 $1,487 $1,487 to Trent Madison Road Reconstruction-40th Full Road Reconstruct; OCI:22.06 2015 $1,680 $1,680 to Thorpe Euclid Ave Reconstruction-Sullivan Full Road Reconstruction;OCI:28.41 2016 $310 $310 to Marietta Farr Road Reconstruction-4th to 8th Full Road Reconstruction; OCI:28.93 2016 $585 $585 Progress Road Reconstruction- Full Road Reconstruct; OCI: 17.15 2016 $519 $519 Wellesley to Crown Argonne Road Concrete Pavement- Reconstruct pavement in concrete; 2017 $3,108 $3,108 1-90 to Montgomery OCI:40.35(2012) Broadway @ Argonne/Mullan Reconstruct intersections in concrete 2017 $285 $2,110 Concrete Intersections(CN Only) pavement Euclid Ave Reconstruction-Marietta Full Road Reconstruction;OCI:29.21 2017 $1,557 $1,557 to Flora Farr Road Reconstruction- Full Road Reconstruction;OCI:29.63 2017 $267 $267 Appleway to 4th Sprague/Fancher Concrete Reconstruct Intersection in concrete 2017 $212 $1,572 Intersection pavement Sullivan/Euclid Concrete Reconstruct intersection in concrete 2017 $211 $1,562 Intersection(RW/CN) pavement Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Tuesday,March 26,2013 Page 6 of 7 City of Spokane Valley Draft Department of Public Works Six Year Transportation Improvement Program ProjectsListed by Category for the 2013-2018 Six-Year TIP Dollars in Thousands Sprague/Argonne-Mullan Concrete Reconstruct intersections in concrete 2018 $2,342 $2,342 Intersections pavement Total: $16,063 $20,680 Traffic Operations and Maintenance Project Name Description Start Year City Cost Total Cost Sullivan Corridor ITS-Indiana to Extend ITS conduit and contols 2015 $239 $1,766 Trent(SR 290) along Sullivan Corridor Citywide ITS Project Install ITS controllers and fiber along 2016 $123 $915 Broadway, University and Argonne/Mullan routes with existing conduit Total: $362 $2,681 Overall Total: $26,098 $68,043 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Tuesday,March 26,2013 Page 7 of 7 City of Spokane Valley Department of Public Works Six-Year Transportation Improvement Program Projects w/No Currently Identified Local Match Within Existing Resources Dollars in Thousands Project Name Project Description Total Cost Arterial Improvement Projects Bowdish Sidewalk- 12th to 16th Construct Sidewalk along both sides of Bowdish $557 Sprague to 8th: Inlay&Enhancement; 8th to 16th: Reconstruct as 2-lane section w/curb, sidewalk, bike lanes and new Bowdish Road - 16th to Sprague stormwater facilities; $2,858 Reconstruct Roadway as 2-lane section w/curb, sidewalk and Bowdish Road -24th to 16th new stormwater facilities; $2,846 Reconstruct Roadway as 2-lane section w/curb, sidewalk and Bowdish Road -32nd to 24th new stormwater facilities; $2,637 Park Road#2 Sidewalk Project-Marietta Construct sidewalk along one side of Park Road and 160-ft gap Ave. to Buckeye Ave. on north side of Buckeye Ave east of Park Road $143 Reconstruct and widen the Sullivan Road extension north also Sullivan Road North Extension (Bigelow known as Bigelow Gulch Road to a 4-lane roadway with 8-foot Gulch) shoulders and a 12-foot two way left turn lane. $55 Realign connection of Wellesley to Barker Rd and SR290, 3- Wellesley Realignment @ Barker/SR290 lane section, Part of Barker/BNSF Grade Separation $5,187 Bridge Projects Barker Road/BNSF Grade Separation (CN Only) Construct Grade Separation at Barker/BNSF RR/Trent(SR290) $32,000 Reconstruct Park Road to separate the grades of Park Road Park Road/BNSF Grade Separation and the BNSF railroad tracks. $16,520 Congestion Improvement Projects Traffic Control Systems Upgrades for Evergreen(Broadway to Evergreen ITS Improvements 16th) $708 Pines Corridor ITS-Sprague to 16th Traffic Signal Control System for Corridor $785 Improvements to Intersection, Install Traffic Signal (In Saltese/Sullivan Traffic Signal coordination w/Spokane County) $586 Sprague/Barker Traffic Signal Install Traffic Signal $594 Reconstruction Projects Sprague/Thierman Concrete Intersection Reconstruct intersection in concrete pavement $1,243 Sprague/University Concrete Intersection Reconstruct intersection in concrete pavement. $1,660 Sullivan/Kiernan Concrete Intersection Reconstruct Intersection in concrete pavement $1,423 Sullivan/Marietta Concrete Intersection Reconstruct intersection in concrete pavement $1,493 3/26/2013 1 of 2 Reconstruction Projects Sullivan Road Concrete Pavement Phase 1 -Marietta to Euclid Concrete Pavement; OCI: 37.28 (2013) $2,722 Sullivan Road Concrete Pavement Phase 2-Euclid to Kiernan Concrete Pavement; OCI: 37.45 (2013) $3,360 Sullivan Road Concrete Pavement Phase 3- Inland Asphalt Entrance to Marietta Concrete Pavement; OCI: 37.28 (2013) $2,933 Sullivan Road Concrete Pavement Phase 4-Spokane River to Inland Asphalt Reconstruct urban arterial in concrete pavement; OCI: 37.28 Entrance (2013) $2,398 Sullivan Road Concrete Pavement Phase 5-Kiernan to Trent Concrete Pavement; OCI: 37.45 (2013) $2,720 Street Preservation Projects Pavement Management Program-2014 Annual street preservation projects per PMP $4,353 Pavement Management Program-2015 Annual street preservation projects per PMP $3,915 Pavement Management Program-2016 Annual street preservation projects per PMP $3,298 Pavement Management Program-2017 Annual street preservation projects per PMP $4,025 Pavement Management Program-2018 Annual street preservation projects per PMP $4,320 Pavement Management Program-2019 Annual street preservation projects per PMP $4,320 Pavement Management Program-Local Access Annual street preservation projects $11,664 3/26/2013 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 2, 2013 Department Director Approval: Check all that apply: [' consent ❑ old business [' new business ❑ public hearing [' information ® admin. report ❑ pending legislation [' executive session AGENDA ITEM TITLE: School Zone Flashing Beacons GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: An informational memo was sent to Council on Feb. 19, 2013 regarding an update on the School Zone Flashing Beacon program, and that there was a new call for funding. BACKGROUND: The Washington Traffic Safety Commission (WTSC) School Zone Flashing Beacon program only applies to school zones for elementary and middle schools and it provides funds up to $7,500 per school zone. A school zone contains two (2) flashers. The total project cost in 2011 (the most recent purchase) to install a pair of flashers, or one school zone, is approximately $14,300 (see Table 1). The cost to the City after the WTSC grant is $6,800. In addition to installation there are ongoing maintenance costs to deal with low battery issues, snow blocking the solar panels, damage from collisions, etc. The City also incurs costs in staff time to program the beacons once a year, make adjustments for snow days or school requests, and coordinate the resolution of maintenance issues with the County. Table 1: Installation Cost per School Zone (Two Beacons) Item Description Cost Equipment (2 Units) $9,300 Installation by Spokane County Signal Shop $2,500 Survey/ ROW Research/ staff time $2,500 Total Project Cost $14,300 WTSC Grant ($7,500) Total City Funds $6,800 Within the City limits there are 27 elementary and middle schools. Fifteen (15) of these schools have beacons, and 12 do not. Currently at the schools with beacons, the City maintains 32 individual beacons. Table 2 below, shows a list of school zones recommended by Spokane Valley Police, school districts, or City staff to be candidates to install flashing school beacons as part of the grant. Table 2: Potential School Crossings for Flashing Beacons School Street Lanes Speed Comments Adams Elem Adams 2 25 Rec by police &School; Low speed McDonald Elem McDonald 2 35 Cross at all-way stop; Rec by police Sunrise Elem 24`h 2 25 Rec by School; Low speed but hill in zone University Elem 16`h 3 35 Cross at signal; Rec by police City School Valleyway 2 25 Rec by School; Not an arterial Horizon Middle S. Pines 2 35 School zone overlaps with Chester zone Centennial Middle Cataldo 2 25 Rec by School; Not an arterial Boone 2 25 Rec by School; Not an arterial The school zone crossings with the highest volumes, speeds, and uncontrolled crosswalks would be the next in line for installation. The City typically confers with the patrol officers and school districts to determine which locations have the greatest need. Trent Elementary and N. Pines Middle School were not considered since the major crossings for these schools are along a state highway, and have not been supported by WSDOT in the past. Based on this criteria, the City has selected the following schools to further analyze: • Horizon Middle School • Adams Elementary (along Adams) • McDonald Elementary (along McDonald) • Sunrise Elementary (along 24th) Staff will discuss possible beacon locations with these schools during the next week. We will also collect the speed data needed for the grant application. The 2013 call for projects was released on February 11th, and applications are due May 3rd Construction cannot begin until July and must be completed within 6 months. Due to the workload of City and County staff this summer, we are recommending applying for only two school zones. OPTIONS: Discussion. We will return on April 9th with a recommended action. RECOMMENDED ACTION OR MOTION: None. BUDGET/FINANCIAL IMPACTS: Past projects have been funded out of the street fund and we recommend that practice continue. STAFF CONTACT: Inga Note, Senior Traffic Engineer ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 2, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: SRTC Interlocal Agreement Renewal GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: July 8, 2003 Council approved original Interlocal; August 24, 2010 Council approved updated Interlocal agreement. BACKGROUND: In an effort to address board participation and equality in voting, the new Executive Director has worked with the SRTC Board to update the Interlocal agreement. This updated agreement addresses changes to board membership, voting structure and policy changes. The change in membership is intended to address the lack of participation by some of the smaller communities. In this new updated agreement the cities of Liberty Lake, Cheney and Airway Heights will now be included as voting members, and will for the first time be assessed dues. Also, other existing members were restructured: 1. Spokane Airport Board (SAB) — Previously was represented by an ex officio member, and now is a full voting member. 2. Spokane Transit Authority (STA) — Previously was represented by one voting member and the CEO was an ex officio member, and now the CEO will serve as the one voting member. 3. Transportation Advisory Committee (TAC) Chairperson — Previously was a voting member, and will now be an ex officio member. With the addition of the new members, the Executive Director suggested a change in the voting structure to address the size of the jurisdictions represented on the board. This update creates a new weighted voting structure whereby larger communities (City of Spokane, Spokane County, and City of Spokane Valley) will have the ability to call for a weighted vote. This weighted vote structure provides for a measure of proportionate representation within a jurisdiction. Another change to the agreement was changing the vote requirements to appoint or discharge the Executive Director. In the past this could be achieved by a simple majority vote. The Board felt that this should require a super majority or an affirmative vote by at least 10 board members. On December 13, 2012 the SRTC Board approved an updated Interlocal Agreement, which was distributed to the member agencies for review and ratification. On January 28, 2013, the Spokane City Council proposed revisions to the agreement and the SRTC Board on February 14, 2013 considered and approved these revisions, and by a unanimous vote approved this updated Interlocal Agreement. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion and concurrence to bring this item back at the next regular meeting for motion consideration. BUDGET/FINANCIAL IMPACTS: There are no proposed changes to the current dues structure. There are sufficient funds appropriated in the 2013 adopted budget to pay for current dues. STAFF CONTACT: Eric P. Guth, Public Works Director ATTACHMENTS: Updated SRTC Interlocal Agreement; Redlined version of Updated SRTC Interlocal Agreement; Letter to Mayor Towey from Kevin Wallace, SRTC Executive Director Return To: Spokane Regional Transportation Council 221 W. First Avenue, Suite 310 Spokane, WA 99201 AN INTERLOCAL AGREEMENT AMONG SPOKANE COUNTY, CITY OF SPOKANE, CITY OF SPOKANE VALLEY, WASHINGTON STATE DEPARTMENT OF TRANSPORTATION, SPOKANE TRANSIT AUTHORITY, SPOKANE AIRPORT BOARD AND OTHER CITIES AND TOWNS WITHIN SPOKANE COUNTY, TO FORM THE SPOKANE REGIONAL TRANSPORTATION COUNCIL, DEFINE ITS ORGANIZATION AND POWERS, AND ITS JURISDICTIONAL AREA. THIS AGREEMENT, is made and entered into among the County of Spokane, a political subdivision of the State of Washington, hereinafter referred to as the "County," the City of Spokane, a municipal corporation of the State of Washington, the City of Spokane Valley, a non-charter code city of the State of Washington, the Washington State Department of Transportation, an agency of the State of Washington, hereinafter referred to as "WSDOT," the Washington State Transportation Commission, hereinafter referred to as "WSTC", the Spokane Transit Authority, a municipal corporation of the State of Washington, hereinafter referred to as "STA," Spokane Airport Board, a joint operation of the County and City of Spokane, hereinafter referred to as "SAB" and other incorporated towns and cities located within Spokane County, hereinafter referred to as "Other Members,"jointly, along with the County, City of Spokane, STA, SAB, and WSDOT are collectively referred to as the "Members." WITNESSETH: WHEREAS, pursuant to the provisions of chapter 39.34 RCW, two or more public entities may jointly cooperate to perform functions which each may individually perform; and WHEREAS, on July 6, 2012, the President of the United States signed the Moving Ahead for Progress in the 21st Century Act (MAP-21), which provided authorization for highways, highway safety, and mass transportation and enunciated a policy "[t]o develop a National Intermodal Transportation System that is economically efficient, environmentally sound, provide the Page 1 of IS ' ' i • foundation for the nation to compete in the global economy and will move people and goods in an energy efficient manner;" and WHEREAS, in 1962, Federal transportation legislation required the establishment, by agreement between the Governor of the State of Washington and units of general purpose local government, of a Metropolitan Planning Organization (MPO), which in cooperation with the State of Washington, shall develop transportation plans and programs for urbanized areas of Washington State; and WHEREAS, Chapter 47.80 RCW authorizes the formation of a Regional Transportation Planning Organization (RTPO) by voluntary association of local governments within a county; provided each RTPO shall have as members the county and at least sixty percent of the cities and towns within the RTPO's boundaries, representing a minimum of seventy-five percent of the cities' and towns' population; and WHEREAS, each RTPO formed by local governments shall create a transportation policy board to provide policy advice to the RTPO and shall allow representatives of major employers within the region, the department of transportation, transit districts, port districts, and member cities, towns, and counties within the region to participate in policy making; and WHEREAS, among other duties, each RTPO shall: (i) develop and periodically update a regional transportation plan in cooperation with the State Department of Transportation, providers of public transportation and high capacity transportation, ports, and local governments within the region and shall (ii) designate a lead planning agency to coordinate preparation of said regional transportation plan and carry out the other responsibilities of the organization; and WHEREAS, RCW 47.80.020 provides that the RTPO in an urbanized area shall be the same as the MPO designated for federal transportation planning purposes; and WHEREAS, pursuant to the above referenced state and federal laws, the Members are desirous of establishing a regional transportation council ("Council") to carry out the responsibilities of the MPO as provided in Federal Transportation legislation as well as other responsibilities determined by the Council. Page 2 of 18 NOW, THEREFORE, in consideration of the following terms and conditions, to include the above recitals, which are incorporated herein as a part of this Agreement, it is agreed among the Members: Section 1: NAME/ORGANIZATION A voluntary association and joint board, comprising representatives of the County, City of Spokane, City of Spokane Valley, Washington State Department of Transportation (WSDOT), Washington State Transportation Commission (WSTC), Spokane Transit Authority (STA), Spokane Airport Board (SAB) and Other Members is hereby created and shall be known as the Spokane Regional Transportation Council, referred to hereinafter as the "Council." Section 2: PURPOSE Recognizing that coordinated transportation planning of the County, Cities and Towns, WSDOT, WSTC, STA, SAB and Other Members are necessarily interwoven and interdependent and that the interests of all citizens will best be served by coordinated, cooperative, and comprehensive transportation planning, this Council is established to facilitate such appropriate coordination and cooperation and provide for continuing area wide transportation planning in accordance with Section 3, herein. The Council Is not authorized to in any way supersede the authority vested in the County, Cities and Towns, WSDOT, WSTC, STA, SAB or Other Members, but is intended to meet the prerequisites of United States Code Titles 23 and 49, and RCW Chapter 47.80. Section 3: POWERS AND FUNCTIONS The functions, responsibilities, and powers of Council shall be as follows: (a) To perform the functions of a Transportation Management Area (TMA) for The metropolitan area, which includes those functions set forth in the MAP- 21 legislation of July 6, 2012, and related rules, as amended to implement SAFETEA-LU as well as those functions, which may be required hereinafter by subsequent Federal Transportation legislation. (b)To perform the functions of a Metropolitan Planning Organization (MPO) as set forth in Title 23 United States Code and Title 49 United States Code as currently adopted or as amended, and 23 CFR Parts 450 and 500 and 40 CFR Part 613, as currently adopted or as amended. Page 3 of 18 (c) To perform the functions of a Regional Transportation Planning Organization (RTPO) as set forth in Ch. 47.80 RCW and Ch. 468-86 WAC, as currently adopted or as amended. (d) To prepare and update a Metropolitan Transportation Plan pursuant to 23 CFR Parts 450 and 500 and 49 CFR Part 613. (e) To engage in regional transportation planning. (f) To administer regional transportation funding programs and consider those projects which have been approved by the governing bodies of the Members and which are incorporated within the adopted Metropolitan Transportation Plan. (g) To participate in the development and maintenance of transportation related information necessary to support the functions and responsibilities of the Council, (h) To promote the regional transportation interests, plans and projects to local, state and federal public and private entities. (i) To contract with the WSDOT or other appropriate entities in order to meet requirements of State and/or Federal Transportation legislation. (j) To create committees as necessary, to advise the Board on regional transportation related matters. At a minimum this shall include: a. the Transportation Advisory Council (TAC) whose composition and responsibilities shall be defined by the Board. b. the Transportation Technical Committee (TTC) whose composition and responsibilities shall be defined by the Board. (k) To comply with the Transportation Planning requirements set forth in the Washington State Growth Management Act, and Ch. 47.80 RCW, consistent with Spokane County County-wide Planning Policies. (I) To perform such other transportation planning and program related functions as the Board may hereinafter determine to be in the best interests of the Council and the members thereof, which are consistent with the terms of this Agreement and related federal and state law. Section 4: JURISDICTIONAL AND METROPOLITAN AREA DEFINED Page 4 of 18 The Council's jurisdictional area shall consist of all incorporated and - unincorporated areas of Spokane County, Washington, and may include contiguous areas across county or state boundaries as deemed appropriate and which meet the criteria of State and/or Federal Transportation legislation. Section 5: GOVERNING BODY AND OFFICERS The governing body (the "Board") of the Council, presently consisting of fourteen (14) voting persons, shall be established by the following thresholds: (a) Jurisdictions under 5,000 people — One (1) person jointly selected by jurisdictions with populations fewer than 5,000 people. The person selected shall be an elected official from a small town/city; (b) Jurisdictions between 5,001 and 50,000 people Three (3) persons separately selected by the City of Airway Heights, City of Cheney, and City of Liberty lake. The persons selected shall be elected officials; (c) Jurisdictions between 50,001 to 100,000 people -- one (1) person appointed by each respective governing body, who shall be an elected official; (d) Jurisdictions over 100,001 people — two (2) persons appointed by each respective governing body, who shall be elected officials; (The population of Spokane County includes the population of its cities and towns); (e) One (1) person from STA, who shall be the STA Chief Executive Officer or his or her designee; (f) Two (2) State Transportation representatives, one (1) from the Washington State Department of Transportation and appointed by the Secretary of Transportation, and one (1) from the Washington State Transportation Commission appointed by the Chair of the Commission; (g) One (1) person who represents a major employer, with preference for a provider of private sector transportation services within the region who shall be appointed by a majority vote of the Board; and (h) One (1) person representing SAB, who shall be the Chief Executive Officer or his or her designee. (i) There shall be three (3) ex officio, non-voting members serving on the Board representing different modes of transportation, which shall include: Page 5 of 18 (1) One (1) person representing Rail; who shall be appointed by the Members; and 2 The Chair of the TTC (3) The Chair of the TAC (j) Pursuant to RCW 47.80.040, ali legislators whose districts are wholly or partially within the designated boundaries of the Council, are considered ex officio (non-voting) members of the Board. (k) All Board appointments shall be for a term of three (3) years or the tenure of office of the representative in his/her respective jurisdiction, whichever is the lesser time. Alternate Board representatives may serve in the absence of the designated representative so long as the alternate representative is an elected or appointed official of the appointing Member's parent agency (or governing body, as appropriate) and whose name has been placed on record with the Council. All alternate Board representatives must serve in the same capacity as the regularly designated representative as defined hereinabove. (I) The Board shall elect a Chair and Vice-Chair ("Officers") by majority vote of the Board. Only representatives who are elected officials may be Officers. To be eligible for the Chair position, the Board Member shall have served on the Board for at least one (1) year. The term for Officers may be up to two (2) years in each office. Ex officio members may not serve as Officers. (m) A Board Member who, during a calendar year, has three (3) unexcused absences from regular Board meetings shall be automatically removed from the Board, without further action. Section 6: MEETINGS AND VOTING The Council shall hold regular monthly Board meetings. The Chair may call a special meeting or executive session or shall call a special meeting at the request of a majority of the Board. All meetings of the Board shall be open to the public as required by chapter 42.30 RCW. A quorum for the purpose of transacting business shall consist of a simple majority of the Board. The Board shall adopt rules for the conduct of its business consistent with this Agreement and such rules shall prescribe the place of meetings, the method of providing reasonable notice to Members, the form of the agenda, the regular meeting date and such other matters that relate to the conduct of the Council's business. Such rules shall be adopted and may be amended by a seventy-five percent (75%) positive vote of the Board, or by amendment to this Agreement as provided herein. Page 6 of 18 All recommendations, motions, or other actions of the Board shall be adopted by a favorable vote of a majority of those present. Voting Board members shall be entitled to one vote. Provided, however, that the following enumerated actions shall be approved either through an affirmative vote of a majority of the voting membership or through a weighted vote of the Board: (a) Approval of the annual budget expenditure division among the Members; (b) Purchase, sale or disposition of real property; and (c) Addition of new members. The appointment or discharge of the Executive Director shall require the affirmative vote of ten (10) Board members. To provide for a measure of proportionate representation within a jurisdiction, the Council adopts a weighted voting process. A weighted vote may be requested by any two Board members. A weighted vote shall be requested either prior to the vote on the proposed motion or after the vote but prior to the Board taking action on a subsequent agenda item. Following the request for weighted voting, the Chair shall thereafter conduct a weighted vote on the matter with the weight of each vote calculated according to the percentages set forth on Table 1, attached hereto. If the weighted vote achieves greater than fifty percent (50%) of the vote, the weighted vote shall take precedence over a prior non-weighted vote. To approve items (a)-(c) above through a weighted vote the weighted calculation must equal or exceed 8. Section 7: STAFF AND SUPPORT The Board shall determine the positions, duties and working conditions of employees as necessary to conduct the work programs of the Council consistent with this Agreement. An Executive Director shall be appointed by and serve solely at the pleasure of the Board. The Board shall adopt policies and procedures to establish the duties and authority of the Executive Director, including authority to make financial expenditures on behalf of the Board. The Board shall approve application(s) for or acceptance of any grants to carry out those functions set forth in Section 3 hereinabove. Provided, however, in instances where a grant application must be submitted prior to the next regularly scheduled meeting of the Board so that timely Board approval cannot Page')of 18 Table I SRTC Board Majority Vote and Weighted Vote Calculations % of Majority Weighted Weighted Jurisdiction Vote % of Vote Vote (1.286)2 Vote Airway Heights 1 7.14% 1.000 6.48% Cheney 1 7.14% 1.000 6.48% Cities and towns under 5,000 ' 1 7.14% 1.000 6.48% Liberty Lake 1 7.14% 1.000 6.48% Private Sector Transportation 1 7.14% 1.000 6.48% Spokane- Member 1 1 7.14% 1.286 8.33% Spokane- Member 2 1 7.14% 1.286 8.33% Spokane County- Member 1 1 7.14% 1.286 8.33% Spokane County-Member 2 1 7.14% 1.286 8.33% Spokane Airport Board 1 7.14% 1.000 6.48% Spokane Transit Authority 1 7.14% 1.000 6.48% Spokane Valley 1 7.14% 1.286 8.33% State Transportation Board 1 7.14% 1.000 6.48% WSDOT 1 7.14% 1.000 6.48% 14 100.00% 15.430 100.00% 1 Small cities and towns under 5,000 in population share a single vote on the SRTC Board. These jurisdictions include Deer Park, Fairfield, Latah, Medical Lake, Millwood, Rockford, Spangle, and Waverly. 2 When a weighted vote is called, each vote for representatives from the City of Spokane,the City of Spokane Valley, and Spokane County are weighted by 1.286.This weighted vote formula was established to preserve the voting weight for these three agencies from the 2010 Interlocal Agreement. Page 8 of 18 be obtained, the grant application may still be submitted with mutual approval of the Chair and Vice-Chair. Unless otherwise determined by the Board, employees are at-will and shall be hired and discharged by, and work under the direction of, the Executive Director. The Board may arrange for support services such as requisitioning and purchasing, payment of expenditures, accounting, payroll, computer processing, legal counsel, and others as deemed necessary. Pay schedules shall be set by the Board consistent with responsibilities performed and the demand for such personnel in public and private industry, with due consideration to pay schedules for like positions in Member agencies. Section 8: WORK PROGRAM AND ANNUAL BUDGET The Board shall prepare and adopt a proposed work program and budget for each calendar year. The detailed annual work program shall list specific work projects to be undertaken by the Council. The Executive Director or designee shall confer with and inform Members concerning the preparation of and progress on the technical areas of work programs and projects. The proposed annual budget shall set forth the methodology for determining the allocation of costs, appropriations and expenditures to each member. The Board shall submit the proposed work program and budget to the Members by September 30 of the preceding year. Approval or rejection of such budget by each Member shall be submitted to the Council by November 1 of each year. Members from jurisdictions identified in Section 5(a) that have not previously been required to contribute funds toward the annual budget and Members who have annual assessments increased by more than fifteen percent (15%) shall be given written notice one (1) year in advance of a proposed budget assessment. Following a request from a Member to perform services on a specific project, not identified in the work program, the Board may impose a special assessment on the requesting Member. The special assessment shall be: (a) reasonably determined by the Board and (b) reimburse the costs and expenses associated with the specific project. The annual budget and/or work program of the Council may be amended by vote of the Board, provided such amendment does not require additional budget appropriation in excess of the amounts established in the second Page 9 of 18 paragraph of this Section 8, by the Members. After approval of the Council budget, no Member may terminate or withhold its share during the year for which it was allocated. Section 9: ALLOCATION OF COSTS, APPROPRIATIONS, EXPENDITURES It is anticipated that most projects and programs of the Council will involve mutual benefit to its Members. Costs of the annual budget expenditures shall be divided among the Members as recommended by the Board and approved by the Members in the budget approval process. Any additional agency joining the Council as a Member, shall contribute as agreed with the Board. Additional contributions to the Council budget may be made to accomplish projects and programs deemed to be of particular pertinence or benefit to one or more of the Member agencies. Each funding Member after approval of the proposed Council budget shall submit its payment on or before January 20 of the budget year. The funds of such joint operation shall be deposited in the public treasury of the City of Spokane or the public treasury of any other Member as so agreed upon by the Members; and such deposit shall be subject to the same audit and fiscal controls as the public treasury where the funds are so deposited. The funds shall be used in accordance with the adopted budget and work plan. The Executive Director may make expenditures in accordance with the approved Council budget, work plan and approved policies and procedures, and shall maintain records of expenditures and report monthly to the Board on budget activity. Payment of all claims shall be signed by the Executive Director or designee, and approved monthly by the Board. Such claims, with proper affidavits required by law, shall then be certified for payment by the City of Spokane or as arranged by the Board. Section 10: REAL AND PERSONAL PROPERTY The Council may, through gift, devise, purchase, lease or other form of conveyance, acquire, hold, manage, use and dispose of real and personal property necessary for the joint undertaking set forth herein with such pro perty acquisition upon such terms and conditions as agreed by the Board. It is recognized that any public or private entity may appropriate funds and may sell, lease, give or otherwise supply real and personal property, personnel and services to the Council or other legal or administrative entity for the purpose of operating the joint or cooperative undertaking. Page 10 of 18 The Council may not acquire or use real property to operate a transportation system. Section 11: INSURANCE The Council shall obtain property and liability insurance for the matters set forth in this Agreement with coverages and limits reasonably determined by the Council, provided, insurance coverage for comprehensive general liability, auto liability, employment practices liability, public officials errors and omissions liability, shall not be less than $10,000,000 in the aggregate. Section 12: INTER-RELATIONSHIP BETWEEN COUNCIL, CITIES AND COUNTY PLANNING COMMISSIONS Cities and County Planning Commissions shall continue their respective functions as provided by charter and/or State law, including preparation of Cities' and County Comprehensive Plans, to which the Metropolitan Transportation Plan and Regional Transportation Improvement Plan shall be coordinated, and administering the zoning, subdivision and similar implementing controls as may be assigned them by their respective legislative bodies. The successful execution of Council duties and responsibilities in preparing a Metropolitan Transportation Plan and Regional Transportation Improvement Plan, in coordination with state and local plans, requires comprehensive plans be prepared and kept up-to-date by the City, County, and Other Members for their respective jurisdictions. Section 13: AMENDMENTS AND NEW MEMBERS This Agreement may be amended by unanimous consent of the Members' governing bodies, except WSDOT may take action through its Secretary. Upon majority consent of the voting Members, new members may join the Council upon written acceptance of the terms of this Agreement. Section 14: TERMINATION OF MEMBERSHIP The Cities, County, STA, SAB, WSDOT, WSTC, or Other Members of the Council may terminate membership in the Council by giving written notice to the Council prior to August 1 of any year for the following year. Page 11 of 18 Section 15: PRIOR WRITTEN AGREEMENTS This Agreement shall supersede the following Agreements: Agreement creating the Spokane Regional Planning Conference, Spokane, Washington, dated December 15, 1966. An Amended Agreement between Spokane County, Washington, and City of Spokane, Washington, to form a Spokane Regional Planning Conference, Define its Organization and Powers, and Establish its Regional Planning District, dated August 31, 1972. An Amended Agreement between Spokane County, Washington, and the City of Spokane, Washington, and other municipalities, to form Spokane Regional Council, Define its Organization and Powers, and Establish Regional Council Jurisdiction Area, dated August 15, 1984. An Interlocal Agreement among Spokane County, City of Spokane, Washington State Department of Transportation, Spokane Transit Authority, and Other Cities and Towns within Spokane County, to form a Regional Transportation Council, Define its Organization and Powers, and Establish a Regional Council Jurisdictional Area dated October 12, 1993. An Interlocal Agreement among Spokane County, City of Spokane, Washington State Department of Transportation, Spokane Transit Authority, and other Cities and Towns within Spokane County to form a Spokane Regional Transportation Council, Define its Organization and Powers, and Establish a Regional Council Jurisdictional Area dated April 28, 2003. An Interlocal Agreement among Spokane County, City of Spokane, City of Spokane Valley, Washington State Department of Transportation, Spokane Transit Authority and other Cities and Towns within Spokane County, to form the Spokane Regional Transportation Council, define its organization and powers, and its jurisdictional area last dated October 23, 2010. Section 16: EFFECTIVE DATE and Binding Agreement The effective date of this Agreement shall be upon ratification of this Agreement by the County and, at least, sixty percent (60%) of the cities and towns within the Council area that represent seventy-five percent (75%) of the cities' and towns' population. This Agreement shall be binding upon the Members who have executed this Agreement, their successors and assigns. Page 12 of 18 Section 17: METROPOLITAN PLANNING ORGANIZATION (MPO) DESIGNATION The execution of this Agreement by the Members is not intended to act as a revocation of the MPO or constitute a substantial change in authority or responsibility of the MPO and shall not be interpreted to require the redesignation of the MPO under 23 CFR§ 450.310. Section 18: SUCCESSOR IN INTEREST The Council, as provided for herein, shall be the successor in interest to all grants, contracts, and other documents entered into by the Council's predecessor, the Spokane Regional Council. Section 19: DEFAULT Failure by any Member to perform, observe or comply with the covenants, agreements or conditions on its part contained in this Agreement where that failure continues for a period of thirty (30) days after written notice from the Council to the defaulting Member shall constitute an "Event of Default," Section 20: REMEDIES In the event of any Event of Default, the Council may at any time, without waiving or limiting any other right or remedy, pursue any remedy allowed by law including, by way of example and without limitation, specific performance, declaratory judgment and other equitable remedies, and recovery of attorney's fees and other costs for such enforcement action. Section 21: GENERAL TERMS This Agreement contains terms and conditions agreed upon by the Members. The Members agree that there are not other understandings, oral or otherwise, regarding the subject matter of this Agreement. In the event any portion of this Agreement should become invalid or unenforceable, the rest of the Agreement shall remain in full force and effect. This Agreement shall be construed under the laws of Washington State. Any action at law, suit in equity or judicial proceeding regarding this Agreement or any provision hereto shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. Page 13 of 18 This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. Nothing in this Agreement is intended to give, or shall give, whether directly or indirectly, any benefit or right, greater than that enjoyed by the general public, to third persons. The section headings in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to and shall not be deemed to define, limit or extend the scope or intent of the sections to which they pertain. Section 22: RCW CHAPTER 39.34 REQUIRED CLAUSES A. PURPOSE See Section No. 2 above. B. DURATION This Agreement is perpetual until the joint and comprehensive undertaking is either voluntarily dissolved or discontinued pursuant to RCW 47,80.020. C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS The Board shall administer the joint and cooperative undertakings set forth herein. D. RESPONSIBILITIES OF THE PARTIES See provisions above. E. AGREEMENT TO BE FILED This Agreement may be filed with the County Auditor or published on the Members' websites, as available. F. FINANCING See Section Nos. 8 and 9 above. The Council, or any of the Members hereto, may receive grants-in-aid from the State or Federal Government or any other department or agency and may Pap 14 of 18 accept gifts from public or private entities for the purposes authorized in this Agreement. G. TERMINATION See Section No. 14 above. H. PROPERTY UPON TERMINATION Any Member terminating its membership in the Council as provided for in Section 14 hereinabove shall forfeit any ownership interest in any personal or real property owned or held by the Council. Personal property acquired by the Council in the performance of this Agreement shall be disposed of by the Council upon termination of the Agreement. Unless otherwise required by law or agreement, cash and cash proceeds from sale of personal property shall be disbursed to the Members according to the contribution made by the Member as set forth in this Agreement. Real property shall be conveyed or disposed of as set forth in this Agreement in the same manner as personal property except where a separate instrument or deed reservation exists with regard to any real property in which instance it shall control. IN WITNESS WHEREOF, the Members hereto have entered into this Agreement on the day and year of their respective signature. ADOPTED by the Board of County Commissioners of Spokane County, Washington this day of , 2013. Shelly O'Quinn, Chair ATTEST: DANIELA ERICKSON Al French, Vice-Chair Page 15 of 18 CLERK OF THE BOARD By: Daniela Erickson Todd Mielke, Commissioner Clerk of the Board ATTEST: CITY OF SPOKANE City Clerk By Date: Approved as to form: • Assistant City Attorney WASHINGTON STATE SPOKANE TRANSIT AUTHORITY DEPARTMENT OF TRANSPORTATION Secretary of Transportation By Date: Date: WASHINGTON STATE TRANSPORTATION COMMISSION By Date: CITY OF AIRWAY HIS., CITY OF CHENEY, WASHINGTON WASHINGTON By By Date: Date: Page 16 of 18 CITY OF DEER PARK, WASHINGTON CITY OF FAIRFIELD, WASHINGTON By By Date: Date: CITY OF LATAH, WASHINGTON CITY OF LIBERTY LK., WASHINGTON By By Date: Date: CITY OF MEDICAL LAKE, CITY OF MILLWOOD, WASHINGTON WASHINGTON By By Date: Date: CITY OF ROCKFORD, WASHINGTON CITY OF SPANGLE, WASHINGTON By By Date: Date: CITY OF WAVERLY, WASHINGTON CITY OF SPOKANE VALLEY, WASHINGTON By By Date: Date: Page 17 018 SPOKANE AIRPORT BOARD By Date: 1 Page 18 of 18 Return To: Spokane Regional Transportation Council 221 W. First Avenue, Suite 310 Spokane, WA 99201 AN INTERLOCAL AGREEMENT AMONG SPOKANE COUNTY, CITY OF SPOKANE, CITY OF SPOKANE VALLEY, WASHINGTON STATE DEPARTMENT OF TRANSPORTATION, SPOKANE TRANSIT AUTHORITY, SPOKANE AIRPORT BOARD AND OTHER CITIES AND TOWNS WITHIN SPOKANE COUNTY, TO FORM THE SPOKANE REGIONAL TRANSPORTATION COUNCIL, DEFINE ITS ORGANIZATION AND POWERS, AND ITS JURISDICTIONAL AREA. THIS AGREEMENT, is made and entered into among the County of Spokane, a political subdivision of the State of Washington, hereinafter referred to as the "County," the City of Spokane, a municipal corporation of the State of Washington, the City of Spokane Valley, a non-charter code city of the State of Washington, the Washington State Department of Transportation, an agency of the State of Washington, hereinafter referred to as "WSDOT," the Washington State Transportation Commission, hereinafter referred to as IIWSTCII, the Spokane Transit Authority, a municipal corporation of the State of Washington, hereinafter referred to as "STA," Spokane Airport Board, a joint operation of the County and City of Spokane, hereinafter referred to as "SAB" and other incorporated towns and cities located within Spokane County, hereinafter referred to as "Other Members,"jointly, along with the County, City of Spokane, STA /'d 3. and WSDOT are collectively referred to as the "Members." WITNESSETH: WHEREAS, pursuant to the provisions of chapter 39.34 RCW, two or more public entities may jointly cooperate to perform functions which each may individually perform; and WHEREAS, on August 1-0, 2-696JuIy 6, 2012, the President of the United States signed the Safe, Accountable, Flexible, Efficient, Transportation Effici- •- A • : • - • • - - -AFETEA LU)Movinq Ahead for Progress in the 21st Century Act (MAP-21), which provided authorization for highways, highway safety, and mass transportation and enunciated a policy 'IPtlo develop a highway J6A11.a6�, and mass transportation LGLIVIE GIIIA enunciated a policy LL,V develop Q {5463339]-- Page 1 of National Intermodal Transportation System that is economically efficient, environmentally sound, provide the foundation for the nation to compete in the global economy and will move people and goods in an energy efficient manner;" and WHEREAS, in 1962, Federal transportation legislation required the establishment, by agreement between the Governor of the State of Washington and units of general purpose local government, of a Metropolitan Planning Organization (MPO), which in cooperation with the State of Washington, shall develop transportation plans and programs for urbanized areas of Washington State; and WHEREAS, Chapter 47.80 ROW authorizes the formation of a Regional Transportation Planning Organization (RTPO) by voluntary association of local governments within a county; provided each RTPO shall have as members the county and at least sixty percent of the cities and towns within the RTPO's boundaries, representing a minimum of seventy-five percent of the cities' and towns' population; and WHEREAS, each RTPO formed by local governments shall create a transportation policy board to provide policy advice to the RTPO and shall allow representatives of major employers within the region, the department of transportation, transit districts, port districts, and member cities, towns, and counties within the region to participate in policy making; and WHEREAS, among other duties, each RTPO shall: (i) develop and periodically update a regional transportation plan in cooperation with the State • dDepartment of :I:ransportation, providers of public transportation and high capacity transportation, ports, and local governments within the region and shall (ii) designate a lead planning agency to coordinate preparation of said regional transportation plan and carry out the other responsibilities of the organization; and WHEREAS, RCW 47.80.020 provides that the RTPO in an urbanized area shall be the same as the MPO designated for federal transportation planning purposes; and WHEREAS, pursuant to the above referenced state and federal laws, the Members are desirous of establishing a regional transportation council ("Council") to carry out the responsibilities of the MPO as provided in Federal Transportation legislation as well as other responsibilities determined by the Council. I -(8063-3599,-14 Page 2 of i;; NOW, THEREFORE, in consideration of the following terms and conditions, to include the above recitals, which are incorporated herein as a part of this Agreement, it is agreed among the Members: Section 1: NAIVME/ORGANIZATION A voluntary association and joint board, comprising representatives of the County, City of Spokane, City of Spokane Valley, Washington State Department of Transportation (WSDOT), Washington State Transportation Commission (WSTC), Spokane Transit Authority (STA), Spokane Airport Board (`7/\ 1)_,and Other Members is hereby created and shall be known as the Spokane Regional Transportation Council, referred to hereinafter as the "Council." Section 2: PURPOSE Recognizing that coordinated transportation planning of the County, Cities and Towns, WSDOT, WSTC, STA. SAB and Other Members are necessarily interwoven and interdependent and that the interests of all citizens will best be served by coordinated, cooperative, and comprehensive transportation planning, this Council is established to facilitate such appropriate coordination and cooperation and provide for continuing area wide transportation planning in accordance with Section 3, herein. The Council is not authorized to in any way supersede the authority vested in the County, Cities and Towns, WSDOT, WSTC, STA, >l111 or Other Members, but is intended to meet the prerequisites of United States Code Titles 23 and 49, and RCW Chapter 47.80. Section 3: POWERS AND FUNCTIONS The functions, responsibilities, and powers of Council shall be as follows: (a) To perform the functions of a Transportation Management Area (TMA) for the metropolitan area, which includes those functions set forth in the SAFETE 'o-LUMAP-21 legislation of Aug st=1-{ [ July 6, 2012, and related rules, as amended to implement SAFETEA-LU as well as those functions, which may be required hereinafter by subsequent Federal Transportation legislation. (b) To perform the functions of a Metropolitan Planning Organization (MPO) as set forth in Title 23 United States Code and Title 49 United States Code as Page3 of., currently adopted or as amended, and 23 CFR Parts 450 and 500 and 40 CFR Part 613, as currently adopted or as amended. (c) To perform the functions of a Regional Transportation Planning Organization (RTPO) as set forth in Ch. 47.80 RCW and Ch. 468-86 WAC, as currently adopted or as amended. (d) To prepare and update a Metropolitan Transportation Plan pursuant to 23 CFR Parts 450 and 500 and 49 CFR Part 613. (e) To engage in regional transportation planning. (f) To administer regional transportation funding programs and consider those projects which have been approved by the governing bodies of the Members and which are incorporated within the adopted Metropolitan Transportation Plan. (g) To participate in the development and maintenance of transportation related information necessary to support the functions and responsibilities of the Council. (h) To promote the regional transportation interests, plans and projects to local, state and federal public and private entities. (i) To contract with the WSDOT or other appropriate entities in order to meet requirements of State and/or Federal Transportation legislation. (j) To create committees as necessary, to advise the Board on regional transportation related matters. At a minimum this shall include: a. the Transportation Advisory Council (TAC) whose composition and responsibilities shall be defined by the Board. b. the Transportation Technical Committee (TTC) whose composition and responsibilities shall be defined by the Board. (k) To comply with the Transportation Planning requirements set forth in the Washington State Growth Management Act, and Ch. 47.80 RCW, consistent with Spokane County County-wide Planning Policies. (I) To perform such other transportation planning and program related functions as the Board may hereinafter determine to be in the best interests of the Council and the members thereof, which are consistent with the terms of this Agreement and related federal and state law. I { 0633599;-14 Page 4 of.!,`. _ _ ; _ - __ .. . - a _ • - n aid f �F from the State or Federal Goye nmeet-er-,any eter dep #m t-or-agency and may a„.. t gifts from publ-is--of—prvato entities for the-purpo es authorize ter-is-Agreement. Section 4: JURISDICTIONAL AND METROPOLITAN AREA DEFINED The Council's jurisdictional area shall consist of all incorporated and unincorporated areas of Spokane County, Washington, and may include contiguous areas across county or state boundaries as deemed appropriate - and which meet the criteria of State and/or Federal Transportation legislation. Section 5: GOVERNING BODY AND OFFICERS The governing body (the "Board") of the Council, proseptly_consisting of twel-vefourteen voting-(142) voting persons, shall be established by the following thresholds: (a) Jurisdictions under 5070005 000 people -- One (1) person jointly selected by jurisdictions with populations between-50,000--tar=p l plo--plus,one-(=1 per-son—jeintl-y---selected- by—jurisdictions—with population-s--fewer than 5,000 people. The person selected shall be an elected official from a small town/city; (b) Jurisdictions under-between 5,001 and 50,000 people - Three (3) persons separately selected by the City of Airway I-/eights, City of Cheney, and Cif of Liberty lake. ersons selected shall be elected officials.; (bc) Jurisdictions between 50,001 to 100,000 people — one (1) person appointed by each respective governing body, who shall be an elected official; (cd) Jurisdictions over 100,001 people — two (2) persons appointed by each respective governing body, who shall be elected officials; (The population of Spokane County includes the population of its cities and towns); (de) One (1) Board-Membe--r:person offrom STA, who shall be the STA Chief Executive Officer or his or her designee; (efJ Two (2) State Transportation representatives, one (1) from the Washington State Department of Transportation and appointed by the Secretary of Transportation, and one (1) from the Washington State Transportation Commission appointed by the Chair of the Commission; +806-3-3-599,1 ? Page 5 of 18 (H) One (1) person who represents a major employer, with preference for a provider of private sector transportation services within the region who shall be appointed by a majority vote of the Board; and (g-) One-user-who is Ch-air-of-the Chir- f-tae Transportation Advisory Counc rovide oh perr on-reside-withi' y 1,ttl ai- -ttle-ry -P h One 1 •erson re•resentin• SIASAB who shall be the Chief Executive Officer or his or her designee. (# i) There shall be four-three (43) ex officio, non-voting members serving on the Board representing different modes of transportation, which shall include: (-1-)—ORe-{-1-)-perse re-s r tine c he-shall- e-aiapoint cl e -TA Board; (21) One (1) person representing Rail; who shall be appointed by the Members-; and (a) Ono (1) person-represe to A' :: ; - 11-be=apl `l ted-by #-he-A-i-rpo4-Board; and (42) The Chair of the TTC (3) The Chair of the TAC (ij) Pursuant to RCW 47.80.040,, all legislators whose districts are wholly or partially within the designated boundaries of the Council, are considered ex officio (non-voting) members of the Board. (f ) All Board appointments shall be for a term of three (3) years or the tenure of office of the representative in his/her respective jurisdiction, whichever is the lesser time. Alternate Board representatives may serve in the absence of the designated representative so long as the alternate representative is an elected or appointed official of the appointing Member's parent agency (or governing body, as appropriate) and whose name has been placed on record with the Council. All alternate Board representatives must serve in the same capacity as the regularly designated representative as defined hereinabove. (H) The Board shall elect a Chair and Vice-Chair ("Officers") by majority vote of the Board. Only representatives who are elected officials may be Officers. To be eligible for the Chair position, the Board Member shall have served on I the Board for at least one (1) year. The term for Officers may be up to two (2) years in each office. Ex officio members may not serve as Officers. I .-54633599; 1 ) Page 6 of '; (hn_) A Board Member who, during a calendar year, has three (3) unexcused absences from regular Board meetings shall be automatically removed from the Board, without further action. Section 6: MEETINGS AND VOTING The Council shall hold regular monthly Board meetings. The Chair may call a special meeting or executive session or shall call a special meeting at the request of a majority of the Board. All meetings of the Board shall be open to the public as required by 42.30 RCW. A quorum for th€_ urpose of transacting business shall consist of a simple majority of the Board. The Board shall adopt rules for the conduct of its business consistent with this Agreement and such rules shall prescribe the place of meetings, the method of providing reasonable notice to Members, the form of the agenda, the regular meeting date and such other matters that relate to the conduct of the Council's business. Such rules shall be adopted and may be amended by a seventy-five percent (75%) positive vote of the Board, or by amendment to this Agreement as provided herein. A-4I-m•eet gs of the- Beard--s 14--be-open- f e--puhl,ic-a-s-regu d--by chaff tcr- -2-30--R f— c}ua rr --fer-the-peruse-of-traR a 44g-besine s-shaif consist-9f a-simple-majority-of-the-aafd---All recommendations, motions, or other actions of the Board shall be adopted by a favorable vote of a majority of those present. Voting Board members shall be entitled to one vote. Provided, however, that the following enumerated actions shall take-anbe approved either through an affirmative vote of a majority of the voting membership or through a weighted vote of the Board: (a) Appointment o 4 smiss l efrvi-ti'v --E-xesutive-D-iFector (b)--Approval of the annual budget expenditure division among the Members; (c-b) Purchase, sale or disposition of real property; and (dc) Addition of new members. The appointment or discharge of the Executive Director shall require the affirmative vote of ten (10) Board members, To provide for a measure of proportionate representation within a jurisdiction, the Council adopts a weighted voting process. A weighted vote maybe regLigsted by a two Board members. A weighted, vote shall be requested either prior to the vote on the proposed motion or after the vote but prior to the Board takincLaction on a subse vent a enda item. I 450633599;1 ) Page 7 of 18 Following the request for werghtecI votlnc , the Chair shall thereafter conduct a weighted vote on the matter with weight of each vote calculated according to the percentages set forth on Table 1, attached hereto. If_the_weighted vote achieves greater than fifty percent (50%) of the vote, the weighted vote shah take precedence over a prior non-weighted vote. A-weighted-vote-ma -not-be request 4erTo approve items (a)-(c) above through a weighted vote the weighted calculation must equal or exceed 8. Section 7: STAFF AND SUPPORT The Board shall determine the positions, duties and working conditions of employees as necessary to conduct the work programs of the Council consistent with this Agreement. An Executive Director shall be appointed by and serve solely at the pleasure of the Board. The Board shall adopt policies and procedures to establish the duties and authority of the Executive Director, including authority to make financial expenditures on behalf of the Board. The Board shall approve application(s) for or acceptance of any grants to carry out those functions set forth in Section 3 hereinabove. Provided, however, in instances where a grant application must be submitted prior to the next regularly scheduled meeting of the Board so that timely Board approval cannot Table 1 SRTC Board Majority Vote and Weighted Vote Calculations % of Majority Weighted Weighted Jurisdiction Vote %.of Vote Vote (1.286 Vote Airway Heights 1 7.14% 1.000 6.48% Cheney 1 7.14% 1.000 6.48% Cities and towns under 5,0001 1 7.14% 1.000 6.48% Liberty Lake 1 7.14% 1.000 6.48% Private Sector Transportation 1 7.14%, 1.000 6.48% Spokane - Member 1 1 7.14% 1.286 8.33% Spokane - Member 2 1 7.14% 1.286 8.33% Spokane County - Member 1 7.14% B.33%o I TS0633599; Z-} Page 8 of 18 1 1.286 Spokane County - Member 2 1 7.14% 1.286 8.33% Spokane Airport Board 1 7.14% 1.000 6.48% Spokane Transit Authority 1 7.14% 1.000 6.48% Spokane Valley 1 7.14% 1.286 8.33% State Transportation Board 1 7.14% 1.000 6.48% WSDOT 1 7.14% 1.000 0t48% 14 100.00% 15.430 100,00% 1 Small cities and towns under 5,000 in population share a single vote on the SRTC Board, These jurisdictions include Deer Park, Fairfield, Latah, Medical Lake, Millwood, Rockford, Spangle, and Waverly., 'When a weighted vote is called, each vote for representatives from the City of Spokane the City of Spokane Valley, and Spokane County are weighted by 1.286, This weighted vote formula was established to preserve the voting weight for these three agencies from the 2010 Interiocal Agreement. be obtained, the grant application may still be submitted with mutual approval of the Chair and Vice-Chair. Unless otherwise determined by the Board, employees are at-will and shall be hired and discharged by and work under the direction of, the Executive Director. The Board may arrange for support services such as requisitioning and purchasing, payment of expenditures, accounting, payroll, computer processing, legal counsel, and others as deemed necessary. Pay schedules shall be set by the Board consistent with responsibilities performed and the demand for such personnel in public and private industry, with due consideration to pay schedules for like positions in Member agencies. Section 8: WORK PROGRAM AND ANNUAL BUDGET The Board shall prepare and adopt a proposed work program and budget for each calendar year. The detailed annual work program shall list specific work projects to be undertaken by the Council. The Executive Director -459633599;1 j Page 9 of 18 or designee shall confer with and inform Members concerning the preparation of and progress on the technical areas of work programs and projects. The proposed annual budget shall set forth the methodology for determining the allocation of costs, appropriations and expenditures to each member. The Board shall submit the proposed work program and budget to the I Members by August-1-September 30 of the preceding year. Approval or rejection of such budget by each Member shall be submitted to the Council by November 1 of each year. Members from jurisdictions identified in Section 5(a) that have not previously been required to contribute funds toward the annual budget and Members who have annual assessments increased by more than fifteen percent (15%) shall be given written notice one (1) year in advance of a proposed budget assessment. Following a request from a Member to perform services on a specific project, not identified in the work program, the Board may impose a special assessment on the requesting Member. The special assessment shall be: (a) reasonably determined by the Board and (b) reimburse the costs and expenses associated with the specific project. The annual budget and/or work program of the Council may be amended by vote of the Board, provided such amendment does not require additional budget appropriation in excess of the amounts established in the second paragraph of this Section 8, by the Members. After approval of the Council budget, no Member may terminate or withhold its share during the year for which it was allocated. Section 9: ALLOCATION OF COSTS, APPROPRIATIONS, EXPENDITURES It is anticipated that most projects and programs of the Council will involve mutual benefit to its Members. Costs of the annual budget expenditures shall be divided among the Members as recommended by the Board and approved by the Members in the budget approval process. Any additional agency joining the Council as a Member, shall contribute as agreed with the Board. Additional contributions to the Council budget may be made to accomplish projects and programs deemed to be of particular pertinence or benefit to one or more of the Member agencies. Each funding Member alter approvaling of the proposed Council budget shall submit its payment on or before January 20 of the budget year-that it has') approved. The funds of such joint operation shall be deposited in the public treasury of the City of Spokane or the public treasury of any other Member as {5063-3393;—t—} Page 10 of; so agreed upon by the Members; and such deposit shall be subject to the same audit and fiscal controls as the public treasury where the funds are so deposited. The funds shall be used in accordance with the adopted budget and work plan. The Executive Director may make expenditures in accordance with the approved Council budget, work plan and approved policies and procedures, and shall maintain records of expenditures and report monthly to the Board on budget activity. Payment of all claims shall be signed by the Executive Director or designee, and approved monthly by the Board. Such claims, with proper affidavits required by law, shall then be certified for payment by the City of Spokane or as arranged by the Board. Section 10: REAL AND PERSONAL PROPERTY The Council may, through gift, devise, purchase, lease or other form of conveyance, acquire, hold, manage, use and dispose of real and personal property necessary for the joint undertaking set forth herein with such property acquisition upon such terms and conditions as agreed by the Board. It is recognized that any public or private entity may appropriate funds and may sell, lease, give or otherwise supply real and personal property, personnel and services to the Council or other legal or administrative entity for the purpose of operating the joint or cooperative undertaking. The Council may not acquire or use real property to operate a transportation system. Section 11: INSURANCE The Council shall obtain property and liability insurance for the matters set forth in this Agreement with coverages and limits reasonably determined by the Council, provided, insurance coverage for comprehensive general liability, auto liability, employment practices liability, public officials errors and omissions liability, shall not be less than $10,000,000 in the aggregate. Section 12: INTER-RELATIONSHIP BETWEEN COUNCIL, CITIES AND COUNTY PLANNING COMMISSIONS Cities and County Planning Commissions shall continue their respective functions as provided by charter and/or State law, including preparation of Cities' and County Comprehensive Plans, to which the Metropolitan I 130633599;1 ) Page 11 of 18 Transportation Plan and Regional Transportation Improvement Plan shall be coordinated, and administering the zoning, subdivision and similar implementing controls as may be assigned them by their respective legislative bodies. The successful execution of Council duties and responsibilities in preparing a Metropolitan Transportation Plan and Regional Transportation Improvement Plan, in coordination with state and local plans, requires comprehensive plans be prepared and kept up-to-date by the City, County, and Other Members for their respective jurisdictions. Section 13: AMENDMENTS AND NEW MEMBERS This Agreement may be amended by unanimous consent of the Members' governing bodies, except WSDOT may take action through its Secretary. Upon majority consent of the voting Members, new members may join the Council upon written acceptance of the terms of this Agreement. Section 14: TERMINATION OF MEMBERSHIP The Cities, County, STA, �A 3 WSDOT, WSTC, or Other Members of the Council may terminate membership in the Council by giving written notice to the Council prior to August 1 of any year for the following year. Section 15: PRIOR WRITTEN AGREEMENTS This Agreement shall supersede the following Agreements: Agreement creating the Spokane Regional Planning Conference, Spokane, Washington, dated December 15, 1966. An Amended Agreement between Spokane County, Washington, and City, of Spokane, Washington, to form a Spokane Regional Planning Conference, Define its Organization and Powers, and Establish its Regional Planning District, dated August 31, 1972. An Amended Agreement between Spokane County, Washington, and the City of Spokane, Washington, and other municipalities, to form Spokane Regional Council, Define its Organization and Powers, and Establish Regional Council Jurisdiction Area, dated August 15, 1984. An Interlocal Agreement among Spokane County, City of Spokane, Washington State Department of Transportation, Spokane Transit Authority, I {S0633DJ } Page 12 of and Other Cities and Towns within Spokane County, to form a Regional Transportation Council, Define its Organization and Powers, and Establish a Regional Council Jurisdictional Area dated October 12, 1993. An Interlocal Agreement among Spokane County, City of Spokane, Washington State Department of Transportation, Spokane Transit Authority, and other Cities and Towns within Spokane County to form a Spokane Regional Transportation Council, Define its Organization and Powers, and Establish a Regional Council Jurisdictional Area dated April 28, 2003. An lnterlocal Agreement among Spokane County, City of Spokane, City of Spokane Valley, Washington State Department of Transportation, Spokane Transit Authority and other Cities and Towns within Spokane County, to form the Spokane Regional Transportation Council, define its organization and powers, and its jurisdictional area last dated October 23, 2010. Section 16: EFFECTIVE DATE and Binding Agreement The effective date of this Agreement shall be upon ratification of this Agreement by the County and, at least, sixty percent (60%) of the cities and towns within the oCouncil area that represent seventy—five percent (75%) of the cities' and towns' population. This Agreement shall be binding upon the Members who have executed this Agreement, their successors and assigns. Section 17: METROPOLITAN PLANNING ORGANIZATION (MPO) DESIGNATION The execution of this Agreement by the Members is not intended to act as a revocation of the MPO or constitute a substantial change in authority or responsibility of the MPO and shall not be interpreted to require the redesignation of the MPO under 23 CFR § 450.310. Section 18: SUCCESSOR IN INTEREST The Council, as provided for herein, shall be the successor in interest to all grants, contracts, and other documents entered into by the Council's predecessor, the Spokane Regional Council. Section 19: DEFAULT Failure by any Member to perform, observe or comply with the covenants, agreements or conditions on its part contained in this Agreement 1-S063-3-599 r14- Page 13 of 1 , where that failure continues for a period of thirty (30) days after written notice from the Council to the defaulting Member shall constitute an "Event of Default." Section 20: REMEDIES In the event of any Event of Default, the Council may at any time, without waiving or limiting any other right or remedy, pursue any remedy allowed by law including, by way of example and without limitation, specific performance, declaratory judgment and other equitable remedies, and recovery of attorney's fees and other costs for such enforcement action. Section 21: GENERAL TERMS This Agreement contains terms and conditions agreed upon by the Members. The Members agree that there are not other understandings, oral or otherwise, regarding the subject matter of this Agreement. In the event any portion of this Agreement should become invalid or unenforceable, the rest of the Agreement shall remain in full force and effect. This Agreement shall be construed under the laws of Washington State. Any action at law, suit in equity or judicial proceeding regarding this Agreement or any provision hereto shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. Nothing in this Agreement is intended to give, or shall give, whether directly or indirectly, any benefit or right, greater than that enjoyed by the general public, to third persons. The section headings in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to and shall not be deemed to define, limit or extend the scope or intent of the sections to which they pertain. Section 22: RCUU CHAPTER 39.34 REQUIRED CLAUSES A. PURPOSE See Section No. 2 above. X59633599;1 } Page 14 of B. DURATION This Agreement is perpetual until the joint and comprehensive undertaking is either voluntarily dissolved or discontinued pursuant to RCW 47.80.020. C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS The Board shall administer the joint and cooperative undertakings set forth herein. D. RESPONSIBILITIES OF THE PARTIES See provisions above. E. AGREEMENT TO BE FILED This Agreement may be filed with the County Auditor or published on the Members' websites, as available. F. FINANCING See Section Nos. 8 and 9 above._ The Council, or any of the Members hereto, may receive grants-in-aid from the State or Federal Government or any other department or agency and may accept gifts from public or private entities for the purposes authorized in this Agreement. G. TERMINATION See Section No. 14 above. H. PROPERTY UPON TERMINATION Any Member terminating its membership in the Council as provided for in Section 14 hereinabove shall forfeit any ownership interest in any personal or real property owned or held by the Council. Personal property acquired by the Council in the performance of this Agreement shall be disposed of by the Council upon termination of the Agreement. Unless otherwise required by law or agreement, cash and cash proceeds from sale of personal {*S063-1599;-1—f Page 15 of 1"• property shall be disbursed to the Members according to the contribution made by the Member as set forth in this Agreement. Real property shall be conveyed or disposed of as set forth in this Agreement in the same manner as personal property except where a separate instrument or deed reservation exists with regard to any real property in which instance it shall control. IN WITNESS WHEREOF, the Members hereto have entered into this Agreement on the day and year of their respective signature. ADOPTED by the Board of County Commissioners of Spokane County, Washington this day of , 201103. Marisla-aShelly O'Quinn, Chair ATTEST: DANIELA ERICKSON Mark-RiclardAl FrenchBer ,ie-M-ager-, Vice-Chair CLERK OF THE BOARD By: Daniefa Erickson Todd Mielke, Commissioner Clerk of the Board I ATTEST: CITY OF SPOKANE City Clerk By Date: Approved as to form: {x0633599; 14 Page 16 of Assistant City Attorney WASHINGTON STATE SPOKANE TRANSIT AUTHORITY DEPARTMENT OF TRANSPORTATION Secretary of Transportation By Date: Date: WASHINGTON STATE TRANSPORTATION COMMISSION By Date: CITY OF AIRWAY HTS., CITY OF CHENEY, WASHINGTON WASHINGTON By By Date: Date: CITY OF DEER PARK, WASHINGTON CITY OF FAIRFIELD, WASHINGTON By By Date: Date: CITY OF LATAH, WASHINGTON CITY OF LIBERTY LK., WASHINGTON By By Date: Date: I {50633599;-1—} Page 17 ofl CITY OF MEDICAL LAKE, CITY OF MILLWOOD, WASHINGTON WASHINGTON By By Date: Date: CITY OF ROCKFORD, WASHINGTON CITY OF SPANGLE, WASHINGTON By _ By Date: Date: CITY OF WAVERLY, WASHINGTON CITY OF SPOKANE VALLEY, WASHINGTON By By Date: Date: SPOKANE AIRPORT BOARD Date: {SQE3-3599; 1 ) Page 18 cif 1S ) � ) Spokane 'jion (7ransportaiIon Council 221 W. First Ave., Suite 310 • Spokane, WA 99201-3613 • (509) 343-6370 • FAX (509) 343-6400 February 27,2013 RECEIVED FEB 2 8 2013 Mayor Tom Towey City of Spokane Valley 11707 E. Sprague Ave. City of Spokane valley Spokane Valley, WA 99206 RE: Revised Spokane Regional Transportation Council Interlocal Agreement Dear Mayor Towey: On December 13, 2012, the SRTC Board approved an updated Interlocal Agreement, which was distributed to our member agencies for ratification on January 11, 2013. On January 28, 2013, the Spokane City Council delayed action on the revised agreement and asked for the SRTC Board to consider changes in Section 6: Meetings and Voting related to the use of the new weighted voting provisions and the voting requirements for the appointment or discharge of the Executive Director. On February 14, 2013, the SRTC Board considered revised language that would address these issues. By a unanimous vote, the Board approved changes that would allow for a weighted vote on items (a)-(c) in Section 6. Also by a unanimous vote, the Board elected to retain the language as originally presented that requires an affirmative vote of 10 of 14 members for the appointment or discharge of the Executive Director. Please feel free to contact me by telephone at(509) 343-6370 or by email at kwallace @srtc.org if you have any questions about the Board's deliberations on these issues. Enclosed is an updated Interlocal Agreement and redline version of all of the proposed changes to the original 2010 Interlocal Agreement. In addition,I have enclosed a single page document that includes all of the changes that have been made since the previous version of the agreement was sent to you on January 11, 2013. With this letter, I am asking that you take the new Interlocal Agreement to your governing body for consideration and approval. Thank you again for your continued support and participation in the regional transportation planning process. At your earliest convenience, please schedule the new Interlocal Agreement for consideration by your governing body. Once approved, please contact Jennifer Wash, Administrative Assistant with SRTC and she will arrange a time for someone to come out to obtain a signature on the original agreement. You can contact Jennifer by telephone at (509) 343-6370 or by email at jwash @srtc.org. If you anticipate there will be questions from your governing body about the content of the new agreement,please feel free to contact me directly. Si rely, 414vt. jkt_e_ Kevin Wallace Executive Director Enclosures City ofAirway Heights • City of Cheney • City of Deer Park• Town of Fairfield • Town of Latah • City of Liberty Lake City of Medical Lake • Town of Millwood • Town of Rockford • Town of Spangle • Spokane County • City of Spokane City of Spokane Valley • Town of Waverly • Spokane international Airport •Spokane Transit Authority Washington State Department of Transportation • Washington State Transportation Commission CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 4/2/13 City Manager Sign-off: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin.report ❑ pending legislation AGENDA ITEM TITLE: Gang Enforcement Team and Property Crimes Presentation to Council GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Informational BACKGROUND: Sgt. Mike Kittelstved of the Spokane Gang Enforcement Team will give a presentation on their unit and gang activities in the Spokane Valley area. Lt. John Nowels will provide a presentation on the Spokane Valley Police Property Crimes Unit. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Chief Rick VanLeuven ATTACHMENTS Presentation GANG TRENDS PRESENTATION TO SPOKANE VALLEY CITY COUNCIL APRIL 2ND , 2013 I PRESENTED BY SERGEANT MICHAEL KITTILSTVED SPOKANE VALLEY POLICE DEPARTMENT SPOKANE COUNTY SHERIFF'S OFFICE GANG UNIT 2 SPOKANE VIOLENT CRIME GANG ENFORCEMENT TEAM SVCGET MISSION • Actively investigate gang crimes • Track Criminal-Gang activity and trends • Track Criminal-Gang members • Assist Investigators / Detectives / Patrol / DOC • Develop and share intelligence • Provide gang training • Work with community organizations with Prevention and Intervention strategies 4 "All that is necessary for the triumph of evil is that good men do nothing " Edmund Burke • Collaboration with FBI — Funding — Federal authority — Technology and assets that are unavailable otherwise — Stiff sentences for the most violent, career offenders 5 Why we are here : • Education and awareness • We have had an influx of gang violence in Spokane Valley • Gangs use children to facilitate crimes • This culture of violence is indiscriminate • The effects of Gang and Drug Culture are particularly damaging to children 6 WHY DO GANG MEMBERS COME TO SPOKANE VALLEY? • Typically, illegal drugs sell for up to 4 times as much here as they do in California and other parts of the United States • Laws inhibiting criminal gang activity or due to release from prison have displaced them • Can get a " new start" and try to live more anonymously while continuing to participate in crime related to gangs (which includes Homicide , Robbery, Delivery of Illegal Drugs , Firearms violations, etc) 7 GANG RECRUITING • 41 . 1 % Neighborhood • 22 . 3 °/a School environment • 18 . 6 % Correctional institutions • 17 . 9 °/o Parties 8 Statistics . . . • Since 1 / 1 /08 , we have handled over 900 cases . — Over 500 firearms related charges — Almost 500 drug related charges Over 450 violent crime related charges Over 150 Escape from Community Custody charges — Over a 96% successful clearance rate for assigned cases 9 Federal cases . . . • Over 60 federal defendants in the recent S RDTF/D EA pill distribution case that stretched from LA to Spokane Valley • Over 30 federal defendants in each of several federal takedowns with the SVCGET (Operations Hybris , Archangel , Hell or Highwater, Old School ) 10 LAW ENFORCEMENT N GS WE WILL NEVER EVER ARREST OUR WAY OUT OF A GANG PROBLEM A/ Gang Influence I r. ®I.41�e I I F' rrd no r ti0 _. GRAFFITI • Calls are handled by Crime Check or SVPD Patrol officers if contacted directly • Reports are referred to the Graffiti Coordinator • Requests for photographs, if needed , are sent to SCOPE • Gang related graffiti reports are forwarded to the Gang Unit • Realities: Only about 10% of graffiti in Spokane Valley appears to be gang-related . The presence or lack of gang graffiti in Spokane does not have a strong correlation to gang-related crime compared to other similar sized cities. 15 Community Involvement • Get involved • Expand opportunities within the community for children • Need community-run programs focused on Prevention and Intervention I • Educate yourself and others Questions ? Spokane Valley Property Crimes Statistics Lt. John Nowels 1 Spokane Valley Property Crimes Unit • Consists of one sergeant and six detectives • Investigate all types of property crimes to include: Burglary • Theft Vehicle theft Identity theft Forgery/fraud Money laundering Leading organized crime 2 Crime Trends • We have seen an increase of Vehicle Thefts in the last 3 weeks. The increase could be as much as 25% compared to March of last year. • We are partnering with WSP auto theft task force to deal with a large number of vehicle thefts and recoveries in the east end of Spokane Valley • Spokane Valley is currently ranked 11th in the state in Stolen Vehicles. 3 Crime Trends Cont . . • Increase in Identity Theft as a secondary crime Result of credit cards/ personal information stolen in Burglaries and Vehicle Prowlings • More frequent reporting of On-Line scams to include re-shipping schemes Very difficult if not impossible to investigate at a local level. 4 2012 Statistics • Individual crime reports cleared= 482 • Investigations solved= 87.5% • Cases solved by arrest= 81.5% • Cases inactivated= 12.5% • Cases not worked with leads = 33.7% 5 Comparison from 2009 to 2012 2009 Cases = 456 Solved= 63% By Arrest 39 . 28% Inactivated= 37% 2012 Cases = 482 Solved 87 . 5% By Arrest 81 . 5% Inactivated = l2% 6 Examples of ILP projects • Vehicle Prowling emphasis Organized to combat with rise in vehicle prowlings in the eastern part of Spokane Valley 2 Detectives and 4 patrol personnel were assigned to the detail fora 4 week period of time between Thanksgiving and Christmas Utilized undercover vehicles and plain clothes operations 7 Vehicle Prowling Emphasis • Reduced vehicle prowlings in the entire valley by 24% compared to the same weeks in 2011 • Reduced vehicle prowlings in the eastern part of Spokane Valley by 44% compared to the previous 4 weeks • Reduced garage burglaries in districts 5, 6, and 9 by 25% compared to the previous 4 months. • Arrested over 20 people on more than 22 felony charges, 22 misdemeanor charges, 10 felony warrants, and 17 misdemeanor warrants 8 Commercial Burglary Emphasis • Detectives partnered with patrol to combat a significant rise in commercial burglaries occurring in District 1 • Detectives provided as much intelligence as possible to patrol personnel • Patrol stepped up presence in the District 1 area for over a month • 3 individuals arrested for burglary in those areas, 2 by patrol and 1 by Detectives. 1 subject still outstanding • Commercial burglary rate has been significantly reduced. 9 Eric and Danielle Rangel • Several SVPD detectives had multiple cases involving the Rangels • SCSO detectives suspected their involvement in several occupied residential burglaries • Federal partners were also investigating them in a large mail theft and Identity Theft investigation • Taken into custody on March 5. Reduction in rural burglaries since their arrest 10 QUESTIONS ? ? ? ? 11 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 2, 2013 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Safety Contract Addenda GOVERNING LEGISLATION: Pursuant to chapter 39.34 RCW (Interlocal Cooperation Act), counties and cities may contract with each other to perform certain functions that each may legally perform. PREVIOUS COUNCIL ACTION TAKEN: Council authorized the City Manager to execute the following agreements; C06-0193 Interlocal Agreement for Pretrial Services, signed March 14th, 2006; C05-105 Amended Emergency Management Services Agreement, signed September 29th, 2005; C06-0189 Interlocal Agreement for Animal Control Services, signed March 1st 2006; C06-091 Interlocal Agreement for Hearing Examiner Services, signed March 1st, 2006. BACKGROUND: 1) Spokane County and Spokane Valley are proposing a modification to the cost methodology used to determine City's share of indirect costs paid through contract. Affected Contracts are Animal Control, District Court, Department of Emergency Management, Hearing Examiner, and Pretrial. The base used to determine the indirect rate would change from salaries and benefits (as specified in contract exhibits) to total expenditures. Note: Council recently authorized execution of new Animal Control Services and Emergency Management Services Agreements which supersede previous agreements; however, proposed changes would apply to the previous Agreements allowing the City to proceed with the cost reconciliation process for years outstanding. The proposed change would be effective beginning 2010. 2) The Spokane County District Court has developed a new cost methodology and billing structure for determining City costs. The proposed methodology would be made effective beginning with the 2012 contract year. OPTIONS: 1) Proceed to motion consideration with one or both of the proposed amendments. 2) Request more information. 3) Decline to proceed to motion consideration. RECOMMENDED ACTION OR MOTION: Consensus to bring forward for motion consideration BUDGET/FINANCIAL IMPACTS: 1) Estimated annual savings of $33,081.15 under the proposed indirect methodology and 2) estimated annual savings of $168,358.47 under the proposed District Court methodology. Combined $201,439.62 savings likely offset by anticipated increase to Public Defender costs as a result of caseload standards. STAFF CONTACT: Morgan Koudelka, Sr. Administrative Analyst John Pietro, Administrative Analyst ATTACHMENTS: PowerPoint, Master Addendum (indirect rate change), District Court Amendment (including new cost exhibits) Public Safety Contract Addenda : Indirect Rate and New District Court Cost Methodology John Pietro, Administrative Analyst April 2nd, 2013 1 Affected Contracts Animal Control District Court Department of Emergency Management Hearing Examiner (non-public safety budget) Pre Trial 2 Overview Both parties proposed changes to several of the public safety contract cost methodologies Changes require the approval of our elected bodies As we go through presentation . . . • What is the change? • Why is the change necessary? • What is the estimated cost impact? Contract Amendment Documents Master Addendum • Addresses the indirect rate change for Animal Control, Department of Emergency Management, Hearing Examiner and Pretrial • Effective 2010 Allows us to proceed with outstanding contract cost reconciliations for 2010 and 2011 Delay caused by bundling indirect with District Court District Court Amendment ▪ Addresses indirect rate change effective 2010 Combined due to additional signatory not present on other contracts New cost methodology effective 2012 4 Indirect Rate Change Overhead costs include costs of Spokane County central service departments and "cost centers," including human resources, insurance, facilities maintenance, equipment depreciation, etc. An indirect rate is the method used to assign those costs • Current Indirect Rate = Indirect $ / Salaries and Benefits • Proposed Indirect Rate = Indirect $ / Total Expenditures (S&B plus Maintenance and Operations) Contract language specifies that the indirect rate will use a base of salaries and benefits (stated in the exhibits) Indirect Rate Change: Reason for the Change The County previously used an indirect rate that used a base of salaries and benefits • This meant that they could only be reimbursed through grants (federal and possibly state grants as well) for overhead costs related to salaries and benefits • Equipment grants were applied goo% to the equipment provided under the grant with no portion going to overhead • Equipment grants (no salary portion) require central services support like accounting and auditing functions ▪ Moving to a total expenditures indirect base allows County to recover a portion of indirect on equipment grants County has indicated that they want to use one indirect cost plan for all users including Spokane Valley Indirect Rate Change: Animal Control Example Animal Control 2010 Salary and Benefits Rate Base Total Expenditures Rate Base Indirect Costs $ 198,210.00 Indirect Costs $ 198,210.00 Total Department S&B $ 1,029,745.35 Total Department Exp $ 1,458,132.00 Indirect Rate 19.25% Indirect Rate 13.59% Contract S&B $ 876,205.60 Contract Exp $ 1,096,504.34 Contract Indirect $ 168,655.98 Contract Indirect $ 149,052.44 SV Usage % 46.47% SV Usage % 46.47% SV Indirect $ 78,374.43 SV Indirect $ 69,264.67 7 Indirect Rate Change: Estimated 2010 Cost Impact We compared total 2010 Spokane Valley indirect costs under the different methodologies Conclusion: Estimated cost savings of $33,081.15 to Spokane Valley indirect using the proposed total expenditures indirect rate base • Changes to Public Defender and Prosecutor indirect rates expected to be brought forward at a later date Contract Estimated Cost Impact Animal Control $ (9, 109.77) District Court $ (2,907.35) Emergency Mgmt. $ ( 16,268.49) Pretrial $ - Prosecutor $ (2,237.00) Public Defender $ (2,558.54) Total $ (33,081. 15) District Court: Existing Methodology Cities are responsible for Misdemeanors, Gross Misdemeanors and Infractions • Our percentage usage based on our percentage of MD, GM, INF Categories of Offenses • Infractions (example failure to wear a seatbelt) • Misdemeanor Domestic Violence • Misdemeanor DUI • Misdemeanor Criminal Traffic (example DWLS 3) • Misdemeanor Criminal Non-Traffic (example Theft 3) Hourly weight factors for each case type • Based on State study conducted a number of years ago County responsibility costs (felony, civil and sm. claims) calculated using separate staffing level estimates 27.39% 10.29% 39.50% 20.66% 30.08% District Court: Existing Methodology Offense Category Spokane Spokane Weight o S V Hours S C Hours S V /o Valley* County** (Hours) Infractions DV- Mis demeanor DUI Criminal Traffic Criminal NT (less mis d DV) Subtotal 12,262 363 179 1,453 756 15,013 59,341 919 1,740 5,304 2,513 69,817 2.21 75.64 71.32 12.41 17.36 27,099 27,457 12,766 18,032 13,124 98,479 131,144 69,513 124,097 65,823 43,626 434,202 22.68% 10 District Court: Existing Methodology FELONY STAFFING COST Position Judge Bailiff LOA2 Court Clerk % FTE 20 20 60 30 Salary at %VIE of Average Position 28,342.00 6,653.88 17,844.20 10,158.95 62,999.03 Benefits at %VIE of Average Position 6,095.98 3,475.88 8,900.40 5,528.50 24,000.75 Total Salary & Benefits at %FTE 34,437.98 10,129.76 26,744.60 15,687.45 86,999.79 CIVIL/SMALL CLAIM STAFFING COST Position Judge Bailiff Civil/SC Staff % FTE 100 120 400 Salary at %FTE of Average Position 141,710.00 39,923.30 134,567.00 316,200.30 Benefits at %FTE of Average Position 30,479.88 20,855.26 66,856.00 118,191.14 Total Salary & Benefits at %FTE 172,189.88 60,778.56 201,423.00 434,391.44 11 District Court: Reasons for the Change Weights have become outdated Weights not focused locally Varying methodologies for determining costs per case type Accurately accounts for case types Certain functions combined in the existing methodology will be separately accounted for under proposed • Eliminates categories no longer provided by District Court • Captures Mental Health Court costs previously unaccounted for 12 District Court: Partial Workload Analysis WORKLOAD ANALYSIS - Clerk's Office Sm Clms TOT FTE Infractions DUI Misd-CT Misd-DV Misd-CN Civil AH/DV Baseler, AT2 1 .00 1 .75 2.50 0.75 1 .50 7.50 Bently, AT2 3.00 1 .50 1 .75 0.25 1 .00 7.50 Engan, AT2 5.25 0.50 1 .00 0.25 0.50 7.50 Gray, AT2 3.50 1 .00 1 .50 0.25 1 .25 7.50 Harris, AT2 4.25 0.75 1 .25 0.25 1 .00 7.50 Lara, AT2 4.25 0.75 1 .25 0.25 1 .00 7.50 Schoonover, AT2 7.50 7.50 Wagar, AT2 7.50 7.50 Wentz, AT2 5.00 2.00 0.50 7.50 District Court: 2012 Estimated Cost Per Case CASE TYPE SINGLE ASSIGN MENT MULTIPLE ASSIGNMENT FTE PERSONNEL TOTAL EXPENDITURES ALL JURISDICTIONS COST PER CASE STAFF JUDICIAL STAFF OFFICER FTE TOTAL % 4 TOTAL 2011 FILINGS / CASES _ TOTAL COST BY 1 CASE TYPE Shared Responsibilty INFRACTIONS 0 12.11 0.94 13.05 21.51% ' $1,147,979.39 47,523 $24.16 DUI 0 7.55 1.67 9.23 15.20% 1,605 $505.52 k_ $811,353.41 CRIMINAL TRAFFIC 0 7.55 1.04 8.59 14.15% $755,542.21 5,674 $133.16 MISDEMEANOR DV 0 3.79 0.70 I 4.49 7.39% $394,586.77 906 $435.53 CRIMINAL NON-TRAFFIC MENTAL HEALTH COURT 0 4.83 0.84 5.68 9.35% $499,115.53 2,305 $216.54 4.5 1.48 0.50 6.48 1 10.67% 386 $219.81 $569,641.66 ($484,795) County Responsibility CIVIL SMALL CLAIMS AH/DV(Civil/not Criminal) 0 0 1 4.28 0.73 3.31 0.50 2.90 0.47 1 1 5.01 8.26% 3.81 6.28% 4.36 7.19% $440,666.19 $335,140.80 $383,799.73 8,177 1,197 871 $53.89 $279.98 $440.64 Totals 5.50 47.80 7.40 60.70 100.00% $5,337,825.68 14 Highlights of the Methodology 15 Old Methodology New Methodology 1 Case based usage % Cost Per Case (CPC) 2 Hourly weight factors for each case type based in part on a WA State study looking at Court operations by case type Case Weight factors look at the average amount of time in a typical day that Spokane Co. District Court personnel spend in each area 3 Hourly weight factors applied to the cases are outdated by 20+ years Weights updated at a min. every 3 years 4 Mental Health Court cases and costs excluded Mental Health Court cases and costs included 5 Civil and Small Claims (County Reps.) represented —10% of cases Civil and Small Claims and new category AH/DV represent combined 21.73% of total cases being County Resp.) 6 Estimated costs are based on budgeted expenditures and prior year usage. Estimated monthly payments are divided into 12 equal amounts Hybrid Pay-as-you-go: Estimated CPC where each month's payment is based on actual usage from the prior month 7 Reconciliation of 2013 costs would occur in 2015 Reconciliation of 2013 costs will occur in early 2014 15 District Court: Cost Impact Year Actual Costs Under the OLD Methodology Est. Actual Costs Under the Proposed Methodology Difference 2011 ( p $ 945,162.00 $ 776,803.53 $ ( 168,358.47) Conclusion Improves accuracy of cost allocations Results in a net cost savings Net Cost Impact of Changes to Methodology Indirect Rate Base $ (33,081. 15) New Cost Methodology $ ( 168,358.47) Total $ (201,439.62) Next Steps Proceed to motion consideration with Council consensus If Addenda are approved by both parties changes are made retroactive to their effective dates City proceeds with outstanding reconciliations and updates to current estimated costs 2013 MASTER ADDENDUM TO INTERLOCAL AGREEMENTS BETWEEN SPOKANE VALLEY AND SPOKANE COUNTY RELATING TO ANIMAL CONTROL SERVICES, HEARING EXAMINER SERVICES,EMERGENCY MANAGEMENT SERVICES,AND PRE-TRIAL SERVICES, AND OTHER MATTERS RELATED THERETO THIS MASTER ADDENDUM, is made and entered into by and between the City of Spokane Valley, hereafter referred to as "City", and Spokane County, hereafter referred to as "County",jointly hereinafter referred to as "Parties". RECITALS: WHEREAS, pursuant to RCW chapter 39.34 (Interlocal Cooperation Act), the Parties have entered into numerous interlocal agreements whereby County has agreed to provide services to City and its residents; and WHEREAS, the interlocal agreements subject to this Master Addendum are the "Interlocal Agreement for Animal Control Services in the City of Spokane Valley", "Interlocal Agreement for Hearing Examiner Services in the City of Spokane Valley", "Interlocal Agreement for Pre-trial Services in the City of Spokane Valley", and "Interlocal Agreement for Emergency Management Services"; and WHEREAS, there are various components of the full cost of providing services by County, including the "indirect cost rate", which takes into account the cost of services provided by what is commonly referred to as County service departments, which includes, but is not limited to, such components as facilities maintenance, administrative services, and insurance; and WHEREAS, in past years, the "indirect cost rate" has been calculated based on salaries attributable to the provision of each service. The Parties now agree that it is acceptable to base the "indirect cost rate" on total expenditures in calculating the full cost of providing each service; and NOW THEREFORE, for and in consideration of the mutual promises set forth hereinafter and the above recitals which are incorporated herein by reference, the Parties do hereby agree as follows: SECTION ONE: SCOPE OF CHANGE The scope and purpose of this Master Addendum is to change the way the indirect costs County charges City are calculated, which is a component cost in determining the total actual cost for the provision of services. Previously, the Parties calculated the indirect cost rate based on salaries only, as adopted in the methodology set forth in the exhibit to each interlocal agreement for every service Page 1 of 3 covered by this Master Addendum. But now, the Parties agree that it is acceptable to calculate the indirect cost rate based on total expenditures. SECTION TWO: DURATION This Master Addendum shall be in full force and effect as to each of the interlocal agreements enumerated in SECTION THREE for the remaining term of each listed agreement, or any extension of such an agreement. For the purpose of this Master Addendum, the remaining term of the agreement shall mean commencing with the 2010 adjust and settle. It is the intent of the Parties that this change be prospective in nature commencing with the 2010 adjust and settle, and not have any retroactive application prior to this time frame. SECTION THREE: AFFECTED INTERLOCAL AGREEMENTS This Master Addendum shall apply to the following interlocal agreements between the Parties,jointly referred to as "INTERLOCAL AGREEMENTS": 1. "Interlocal Agreement for Animal Control Services in the City of Spokane Valley (January 1, 2005-December 31, 2005)" executed under Spokane County Resolution No. 06-0189 and signed by the City on March 1, 2006, 2. "2005 Amended Interlocal Agreement for Emergency Management Services" executed under Spokane County Resolution No. 05-0781 and signed by the City on September 29, 2005, 3. "Interlocal Agreement for Hearing Examiner Services in the City of Spokane Valley (January 1, 2005-December 31, 2005)" executed under Resolution No. 06-0191 and signed by the City on March 1, 2006, as modified by that document entitled "Addendum to Agreement for Hearing Examiner Services between City of Spokane Valley and Spokane County" executed under Resolution No. 06-0426 and approved by the City on May 23, 2006, and 4. "Interlocal Agreement for Pre-Trial Services in the City of Spokane Valley (April 1, 2003-December 31, 2004)" executed under Spokane County Resolution 06-0193 and signed by the City on March 14, 2006. SECTION FOUR: REMAINDER OF AFFECTED INTERLOCAL AGREEMENTS REMAIN THE SAME The remaining provisions of the affected INTERLOCAL AGREEMENTS identified in Section Three will remain unchanged by this Master Addendum. IN WITNESS WHEREOF, the Parties have caused this Master Addendum to be executed on the date immediately above their respective signature blocks. Page 2 of 3 Dated this day of , 2013. BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY,WASHINGTON Shelly O'Quinn, Chair Attest: CLERK OF BOARD Al French, Vice Chair Daniela Erickson Todd Mielke, Commissioner Clerk of Board Dated this day of , 2013. CITY OF SPOKANE VALLEY By: Mike Jackson, City Manager Attest: Christine Bainbridge, City Clerk Approved as to form only: Office of the City Attorney Page 3 of 3 Return to: Mullein Erickson,(Writ of the Board Board of County Commissioners 1116 W. Broadway Spokane,Washington 99260 AMENDMENT NO. 1 TO IN'I'ERIA)CAL AGREEMENT FOR COS'T'S INCIDENT 7'f)ADJUDICATION OF MISDEMEANOR AND (ROSS MISDEMEANOR OFFENSES IN THE CITY OF SPOKANE VALLEY 4.3 THIS AMENDMENT NO. I TO HE INTERI..00AL AGREEMENT, made and enteral into by and among the Spokane County J)istriet Court, having offices for the transaction of business at 1100 West Mallon, Spokane, Washington 99260, hereinafter referred to as "COURT," Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at 1116 West Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as "COUNTY," and the City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at 11707 East Sprague Avenue, Suite 106, Spokane Valley, Washington 99206,hereinafter referred to as"CITY,"jointly hereinafter referred to as the"PARTIES." WITNESSE'I'H: WHEREAS, pursuant to RCW 36.32.120(6), the Hoard of County Commissioners of Spokane County, Washington, has the care of County property and the mnnagemcnt of County funds and business; and WHEREAS, pursuant to chapter 39.34 RCW(Interlocal Cooperation Act), counties and cities may contract with each other to perform certain functions which each may legally perform;and WHEREAS, pursuant to the provisions of RCW 3934.180, the City of Spokane Valley is responsible for the costs incident to investigation, prosecution, adjudication and incarceration of misdemeanor and gross misdemeanor offenses that occur within its jurisdiction and that are committed by adults;and WHEREAS, Spokane County has established a District Court under the provisions of chapter 3.38 RCW for the judicial administration of the laws of the State of Washington and the ordinances of Spokane County. The District Court consists of one district encompassing all of Spokane County;and WHEREAS, pursuant to the above referenced recitals, Spokane County under Spokane County ]resolution No 2006-0190, the Spokane County District Court under signature dated March 27, 2006, and City of Spokane Valley under signature dated March I, 2006 (the"Parties") executed a document entitled "Interlocal Agreement for Costs Incident to Adjudication of Misdemeanor and(loss Misdemeanor Offenses in the City of Spokane Valley(January 1,2005—December 31,2005)"(the"Agreement")pursuant to which under certain terms and conditions the Spokane County District Court agreed to provide certain judicial services identified within the Agreement in Exhibit"I"to the City of Spokane Valley;and Pap 1 of 8 WHEREAS,the Agreement includes Section No. 14 (Modification)wherein the Parties agreed that the Agreement could he'modified by mutual written agreement of the Patties;and WHEREAS, the Parties, as provided for in Section No. 14 (Modification), desire to modify the Agreement. NOW,THEREFORE,for and inconsideration of the mutual promises set forth herein oiler,and the above recitals which are incorporated herein by reference, the Parties do hereby mutually agree that that document executed by Spoktnie County under Spokane County Resolution No. 2006-0190, the Spokane County District Court under signature dated March 27, 2006, and City of Spokane Valley under signature dated March 1,2006,entitled"Interim! Agreement for Costs incident to Adjudication of Misdemeanor and Gross Misdemeanor Offenses in the City of Spokane Valley (dattnamy I, 2005 — December 31, 2005)" (the "Agreement")be and is hereby modified as follows: I. Effective with the 2010 adjust and settle, Exhibit 2 within the Agreement is modified as follows: The scope and purpose of this modification is to change the way the indirect costs the COUNTY charges the CITY are calculated, which is a component cost in determining the total actual cost for the provision of Services. Previously, the PARTIES calculated the indirect cost rate based on"salaries only" as adopted in the methodology set forth in the Exhibit 2 of the Agreement. But now, the PARTIES agree that it is acceptable to calculate the indirect cost rate Insect on "total expenditures". 2. Effective as ofmniclnight January 1,2012,Section No.2(Definitions)within the Agreement is modified in(g) and(f)only as follows: (Underlined highlighted language added,lined out highlighted language deleted.) (g) CEipital Improvement: "Capital Improvement" shall mean any expenditure in excess 01114 999-99$4,999.99 or such higher figure ns set by the COUNTY as the capitalization threshold during the term of'the Agreement. The COUNTY shall give the CITY advance notice of any increase in the capitalization threshold. The PARTIES agree to meet and discuss the impacts of any change in the capitalization threshold which will cause an increase of costs to the CITY in excess of $50,000.00. Any such expenditure will be coded as provided for in the BARS-manual adopted by the State of Washington under RCW 43.88. (0 Compensation: "Compensation" means that methodology set forth in Exhibits2A 2B, 2G'and 2D used to establish the amount of money which the CITY will pay the COUNTY for providing Services. 3. Effective as of midnight January 1, 2012, Section No.4 (Duration/Withdrawal) within the Agreement is modified as follows: (Underlined highlighted language added, lined out highlighted language deleted). SECTION NO,4i DURATION/WITHDRAWAL Page 2 ciS This Agreement shall continence on January 1, 2005, and inn through December 31,2005. At the conclusion of the initial term,this Agreement shall automatically be renewed from year to year thereafter effective January 1"` to December 3 la All renewals shall he subject to all terms and conditions within this Agreement sot-forth-herein. o eftNot= tearit- Tho--PAI4I1?S-r>:col;iiizo-it-higlrty-unlikely•.that Exhibit-2-:letting-ford'-the now billing-rotes-for-each yeasts--zSeMei3s-will--bo availeble--at-Iho:;tort-of-any-renowal time-ltaime:--Aeeordingly;until iI ilow t,!hlt)3 Iin`i heen--prepaied-and-agree(I-to between-the-PARTIE ;;the-1 AR'IE-g-agree-iltat--the-OOt-JN C-Y--will hill trio GI=1 Y and-the--011Y-will-pny�-the-C;OUN 'Y-at-the-snmo-billing rates-paid in-the-previous year—Upen-tho-PARTICis;-o regiment-err-Er-no -Myxhibit -the-C Y-and-C,t)1 N:I=Y will--reeoneile-pnyinents-to-chate-nil€Ica ttlo-provious-years--bilking otes--with-th1e now billing rates-flit-y-unclerpay pent-for-any ervie-os-will-bca-girlie a--ila-tho-fir:;t-payinent duo-followingreeonoilintion. Any overpayment for-any-Ser4'iees-will-bo-ercdited-to thc_lii t__mnon1llly-pay,nont_d nc-follows ig-tho-reeonoiliatien:= he-1iAWFIE.S-agree taint--no-interest-shalI-be--owing,by either l-'arty--le- the--oihe -Lai=ty---foi-any [)t'erpayn ern-or underilayrne*nt-determined-a a-rusiilt-oftho-reconeiliatio1W Any Party may withdraw at any time horn this Agreement for any reason whatsoever upon a minimum of 180 clays written notice as provided for in Section 7 to the other Party. 4. Effective as of 11:59 p.m. December 31, 2011, Section No. 5 (Costs of Services and Payments),to include all exhibits referenced in Section No. 5, is deleted from the Agreement in its entirety. 5. Effective as of midnight January 1,2012, a new Section No. 5 is added to the Agreement to provide as follows: (Note: Exhibits 2A,213,2C and 21) referenced in Section No 5 are attached hereto as Exhibits 2A,213,2C and 21) respectively and not included in the body of Section No.5.) SEC'T'ION NO, 5: COST OF SERVICES AND PAYMENT'S 5.1 Basis. Cost for Services shall be based on cost-per-case("CPC"). 5.2 Methodology. CPC shall be calculated utilizing the Cost Calculation Model ("CCM") as shown in Exhibit "2A" which is attached hereto and incorporated herein by reference. Exhibit "2k' computes the cost-per-case for 2012, The CCM includes three Components. 5.2.1 Component One, Component one of the CCM identified in Exhibit "2A" is entitled "Workload Analysis". The Workload Analysis classilios all full- time and part time judicial officers and court staff by selected "case type" and computes the percentage of total lull time employees ("FIE.") for each major "case type". The CCM will use the 2011 Workload Analysis. A copy of the 2011 Workload Analysis is shown in Exhibit "213" which is attached hereto and Page 3 ot'8 incorporated herein by reference. The 2011 Workload Analysis shall remain the same and shall be used by the Parties to calculate CPC for calendar years 2012, 2013, and 2014. The Workload Analysis component of the CCM will be reviewed and updated by the Parties in September 2014 for use in conjunction with the 2015 CCM. It will be reviewed and updated in September of every third year thereafter for use in conjunction with the CCM for the following three years. In the event the Mental Health Court is disbanded,the Workload Analysis will be reviewed and updated to be effective as of January 1sT of the following year in conjunction with the CCM. This review and update will restart the three year Workload Analysis review and update cycle. Any anticipated change to the number of case types will be communicated to the City with explanations for the change and associated cost impacts. The same Workload Analysis FTE percentage used to calculate the yearly estimate will also be used on that year's settle and adjust. The Workload Analysis review will use the same methodology as set forth in Exhibit"213"as well as the following: U Classify all full-time and part-time judicial officers and court staff by the selected case types. Compute the percentage of total EVE for each of the selected case types. All administrative staff FFT1- will be applied proportionately across all ease types. o Single Assignment-Judicial Officers and court staff with formal case-type-specific assignment are classified and counted by case type. o Multiple Assignments - When Judicial Officers and court staff work across several case types on a regular basis, the COURT will estimate (using 1,7E) the proportion of each staff and judicial officer's time devoted to the different case types. This category also includes regular court staff working in areas such as administration or court interpretation. 5.2.2 Component'Two. Component two of the CCM identified in Exhibit "2A" is "Total Expenditures". Total Expenditures includes expenditures by the COURT (one year prior)and actual OMB A-87 indirect costs (two years prior). for example, the Total Expenditures for calendar year 2012 will be the actual COURT expenditures for calendar year 201 I plus the actual 2010 OMB A-87 indirect costs. Expenditures related to Services provided to entities which do not direct fik in the COURT will be subtracted from "Total Expenditures" identified in Exhibit 2A, Mental Health Court expenditures for 2012 and 2013 will be funded by the Mental Health Saks Tax and / or COUNTY general fund identified in Exhibit 2A. Starting in 2014, the COURT will charge for costs related to Menial I[ealtlu Coitrl uses not funded by the Mental I-lealth Sales Tax as calculated in Exhibit"2A". 5.2.3 Component Three. Component three of the CCM identified in Exhibit "2A" is "Total filings/Cases". Total Filings/Cases are identified in the District Court Judicial Information System("JIS")which tracks all cases filed in Spokane County District Court by case type. The methodology uses the 2011 Total Filings/Cases as the basis for determining the 2012 estimated CPC as identified in the report in Exhibit 2D. Page 4 oi'ti 5.2.4 Calculation of Cost-Per-Cnse(Case Type) The cost-per-case for calendar year 2012 as shown in Exhihit "M" is calculated by multiplying the Workload Analysis percentage for each identified case type times the 2011 "Total Expenditures" and dividing the resulting number by the 2011 Total Filings/Cases for that identified case type. For example,with respect to the case type"infraction" the 2012 cost per case is $24.16. This figure is arrived at by multiplying the Workload Analysis for the case type identified ns "infractions"(21.51%) by the 2011 "Total f:xpenditun s" ($5,337,826) and dividing the resulting number by the 2011 Filings for Infractions (47,523). [21.51% x $5,337,826 = $1,147,979.39 + 47,502 = $24.16]. The cost-per-case for calendar year 2013, will be calculated by multiplying the Workload Analysis percentage for each identified case type times the 2012 "Total Expenditures"and dividing the resulting number by the 2012 total filings for that identified ease type. "Ile cost-per-case for subsequent calendar years will be calculated in the same manner as set forth for 2012 and 2013 herein above. Provided,however,as stated in paragraph 5.2.1, the Workload Analysis will be reviewed and updated, if necessary, every third year the Agreement is in effect and applied to the CCM in the fourth year. 5.3 Billing Procedure. The COURT will bill the CITY for Services on a monthly basis on,or before,the date identified in Exhibit "2C" which is attached hereto and incorporated heroin by reference. Each billing will use the cost-per-case as determined in paragraph 5.2.4 and the actual number of case types handled by the COURT for the CITY. The CITY shall pay the COURT for each billing on or before the date identified in Exhibit"2C". The time frames for the COURT to bill and the CITY to pay as identified in Exhibit"2C" shall apply to all subsequent years or portions thereof dining which the Agreement is in effect. IF for any reason the COURT is unable to bill the CITY for any monthly payment, the bill will be included in n subsequent monthly billing. In such instance, no penalty, as provided for in paragraph 5.4 hereinafter, will apply to the CITY's payment of this monthly billing. 5.4 Penalty. At the sole option of the COUNTY, a penalty may be assessed on ally late payment in an amount equal to lost interest earnings had the payment been timely paid and invested in the Spokane County Treasurer's Investment Pool. 53 Adjust and Settle. On or before February 20 each year this Agreement is in effect, the COURT shall advise the CITY in writing of the adjust and settle calculations. On or Page aof8 before March 51a' of each year this Agreement is in effect, the CITY shall advise the COURT in writing of any concerns with regard to the adjust and settle calculations. Any disagreement between the CITY and COURT with regard to the adjust and settle calculations shall be subject to the Section No. 17 (DISPUTE RESOLUTION). Pending resolution on any disagreement under Section No. 17(DISPUTE RESOLUTION),the objecting party agrees to pay the other party that portion of the adjust and settle that is undisputed. The adjust and settle calculation will be applied to the March 20'x' billing as provided for in Exhibit 2C. The settle and adjust amount shall be determined by comparing the total amount which the COURT billed the CITY For Services for the settle and adjust year to what the billing would have been using the actual Total Expenditures and actual Total Filings/Cases for the settle and adjust year. For example, the settle and adjust for calendar year 2012 Services would compare the 2012 COURT billing to a billing calculated by using the 2412 actual Expenditures, 2011 actual indirect costs, and the 2012 actual total filings/cases. In the event the CITY overpaid, it will receive a credit(s) applied to subsequent billing(s) as set forth in Exhibit "2C". Iii the event the CITY underpaid, it will be billed such underpayment in conjunction with the subsequent billing as set forth in Exhibit"2C". 5,6 Capital Costs. The COUNTY CEO shall advise the CITY MANAGER as soon as possible of any anticipated or unanticipated capital improvement costs that arise under the contract period. The CITY shall pay capital improvement costs under the Cost Allocation Plan us an indirect cost amortized over the useful life of the improvement using straight-line depreciation. Any portion of a capital improvement that was paid for or acquired through separate agreement or with grant proceeds, voted bond proceeds, user fees, donations, or any other acquisition method that reflects a contribution on behalf of the CITY shall not be included in the depreciation schedule applied to the CITY. Any capital improvement For which the COUNTY seeks reimbursement from the CI'T'Y must be necessary to Fulfill the requirements of the Agreement. 5.7 Conflict between language In Section No. S and Exhibits Identified in Section No.5, In the event of a conflict between the language within Section No. 5 and the Exhibits identified in Section No. 5, the language or Exhibit which more specifically details the CCM and CPC methodology shall dictate. 6. Effective as of midnight January 1,2012, Section No. 8 (Reporting)within the Agreement is modified as follows: (Underlined highlighted language added, tined out highlighted language deleted). Page6of8 SECTION NO.ft: REPORTING Reports - The COURT shall provide the CITY with reports documenting actual usage and rcycntta under this Agreement. The Parties agree that the terminology "reports documeatlug actual usage" means documents entitled (I) "Cases Filed- Contracting,Jurisdictions Relrort SPV CITY_O SPOKANE VALLEY",(2)"Cases l fled-Contracting Jurisdictions Report-SPOKANE COUNTY I)IS'IR1( 1; COURT", (3) `BILLING INVOICE", and (4) "DISTRICT COURT FILING I REVENUE REPORT". the-District Court-Rovonlre/I iling-Roport whioh identifies CIT-YAi liugs--by-case-typo-alul-"-Total-AIl Juris<lietious til'uags-by-ease-type: An ntlpdatcd reports shall be provided quarterly monthly unless otherwise mutually agreed by the Parties. Such reports shall be in n format as Mutually agreed to between the Parties. The content and/or format for such reports may be changed from time-to-tile by written agreement between CITY and COURT staff Records Review - The CITY shall be allowed to conduct random reviews of the records generated by the COURT in performance of this Agreement. The CITY will provide the COURT with reasonable advance notice of the records reviews. The Parties agree that they will make best efforts to achieve a resolution of any potential records confidentiality issues, including entering into confidentiality agreements or other similar mechanisms that will allow disclosure of the necessary information to accurately conduct a records review. If the CITY will-be is allowed to view only those records directly relating to Services provided within CITY's corporate boundaries, then aim request of the CITY,the COURT will_1]rovicle the neeessmy source docume.nts. must-keep-a-l0;(1l-Elri ginal-f{f]Eillments-usefl-to-charge the-G1T-Y-;and-those-doeunments-must-(rave-identifying-mnnberns--or-4ettel ,o-the original source-documents can-be easily retrieved. 7. Effective as of midnight January 1, 2012, Section No. 17 (Dispute Resolution) within the Agreement is modified as follows: (Underlined highlighted language added,lined out highlighted language deleted). SEC'T'ION NO. 17: DISPUTE RESOLUTION Any dispute between the COUNTY and CITY including but not limited to cost of Services which cannot be resolved between the COUNTY and CITY shall be subject to arbitration. Except as provided for to the contrary herein, such dispute shall first be reduced to writing. If the COUNTY CEO and the CITY Manager cannot resolve the dispute it will he submitted to arbitration. The provisions of chapter 7.04A RCW shall be applicable to any arbitration proceeding. The COUNTY and the CITY shall have the right to designate one person each to net as lug arbitrator. The two selected arbitrators shall then jointly select a third arbitrator. The decision of the arbitration panel shall be binding on the PAR'T'IES and shall be subject to judicial(review as provided for in chapter 7,04A ItCW. The costs of the arbitration panel shall be equally split between the PARTIES. The PARTIES acknowledge that the provisions of this section are not applicable to the COURT.OR 29 precludes the COURT Bony delegating any of its administrative Page 7 of 8 duties addressed in that rule to the legislative or executive branches of government. The COURT agrees, however, in the event of a dispute with the CITY to meet and in good faith attempt to resolve the dispute. This paragraph would not preclude the PARTIES from using this Section to resolve disputes over the calculation of costs of Services provided larder this Agreement. BE IT FURTIIER AGREED, by the Parties hereto,that but for the modifications to the Agreement as provided for herein to include then effective time/date, all other terms and conditions within the Agreement shall remain in full force and effect without any change or modification whatsoever. IN WITNESS WHEREOF,the Parties have caused this Agreement to be executed on date and year opposite their respective signatures. DATED: ` //(/ -20/ BOARD OF COUNTY COMMISSIONERS r �, co �` r F .PO C I TtY.-+ HJNG'1tOI a X40-;,,F1t''co'.tqt,it+r t_-'� w— ■ to ': . j LLY O'Q' N,Chair li % .•'•pa.•-' Ar 1 (72k24-111.-t7- ATTEST: tw cc0141 AL FRENCH,Vice-Chair Cler of the Board `` - }'+ r \ a6611,e,41 ,,(,,CetVir j---------.Daniela Erickson _ df2$ TODD IELKE,Commr§sioner DATED: SPOKANE.COUNTY DISTRICT COURT S / 1)r -h e A R.HAYCS, Presic(ng edge DATED: CITY OF SPOKANE VALLEY ATTEST: Mike Jackson,City Manager Christine Bainbridge,City Clerk APPROVED AS TO FORM ONLY: Office of the City Attorney Page 8 of 8 EXHIBIT 2A COST CALCULATION MODEL (CCI 2012 ES i[ ATED COST-PER-CASE C O M P O N E N T 1 C C.)EF.PONENT WORKLOAD ANALYSIS COMPONENT 23 TOTAL PEI 3 f URES SIItia assSN Tw.ENi CASE TYPE �e RetSPCMSibillY CR.;.t NAL-RA C `CSDS7 EAWC7,CV cRI:'nN& NON T =:=tC cOUTi STA 0 0 0 0 wfl IP°5 ASS1G\S"=AT FIE sf% Less 2012!CEO 55.337.225 Funding O �AiC+i77 S _L JLR:SLIC70\$ Ji30iCiAL F iE IOTA`COST'3V S I AF= OF?IC.R. TOTAL 5b CAS=T'PE TOTAL 2.r.11 FILINGS/CAS ES ArkegS COST PER CASE 1211 0.94 13.05 21.51% 7.55 1.67 9.2j 1520% 7.55 1.04 0.59 14.15% 3.79 0.70 4.49 . 7.39% 4.83 0.84 5.6&' 925% S1,147.979.3.9 5811.353.41 $755,54221 3394,586.77 S499.115.53 45 1.48 0.50 5.40 10.57% S559.541_55 {5454.795) 47,523 1.605 5,574 905 2.305 335 S24.15 3308:52 3133.15 Ste» $2,&54 3219.£1 Cacnly Res:orsr:!-7:, CLAIV,5 ri CV(C:ml ..es;not C^n_:-a. 0 428 0.73 0 3.31 0.50 1 290 0.47 5.50 47.30 7.40 5.01 816% .3.51 528% 7.19% 4.35 3440,5 6.19 5885.140.50 8,1'77 1,197 371 353,8$ 5279.98 3440.54 0.70 100.00% 53257.729.a0 Ci-ic Cozy 2011 e Acrar.s.I:rrciroct Cos;072910 SL•3io zi Actcal2011 Cheney Cost Court Cost Artztysis 5872.039 s5,374,SC2 $5.337225 EXHIBIT 2B WORKLOAD ANALYSIS- SUdVIM/II?Y SUMMARY 7011 Info ns of 111112 6125!2012 I%OF 1MC11 DAY I E'TE Iulracllans DUI MIsc1•61' MIsd.DV Miatl-CN Civil Sin Clnie' All/DV MHC ADMINISTRATION 11% 11% 11% 11% 11% 11% 11% 11% 11% 100% CLERIC'S OFF10E 34% 1'% 17% 0% 9% 05' 6% 5% 0% 100% JUDICIAL ASSTS 6% 24% 16%-__ 11% 11%! 10% 7% 6% 7°la 100% JUDGES 13% 23% 14% 0% 11% 10% 7% 5% 7% 100 1 S 3'. 73 c f y 69°{v 3 1 3 p{°=am 3 04{4 31°la 711% 2 5°{°-.7.5%- - 400% AVG PERCENTAGE' 16.77% 18.27% 14.60% 9.49% 11.26% 0.74% 7.67% 7.00% 6.13% 100.00% IMHC -- 0%MEI - 0%MEM 60% 0% - 0% 0% MIN 100% Ill OF 1iM!'1.OVfihi.5 I FTC Infractions DUI Misd-CT Mis16DV Mlad.CN CivIl Sin Chno All/DV MIIC ADMINISTRATION 0.00 0.08 0.00 0,98 0.03 0.98 0.09 0.99 9.09 0.00 CLERIC'S OFF1CF 10.75 4.76 5.30 1.90 2,04 2.67 1.80 1A5 31.60 JUDICIAL ASSTS 0.38 1.02 1.22 0.03 1,02 0.73 0.63 0A7 0.50 7,60 I STAFF I 12.11 7,65 7,55 3.70 4.03 4.20 3,31 2.00 1.40 47.00 [JUDICIAL OFFICER 0.04 1.07 1.04 1 0.701 014 0.73 0.50 0.47 0.60 MO [MHO 1_9410.521 o.o01 1.73 I 2.25 l_ 900] 0.90 I 0.001 1__1_1_. _.1.50 1 AU)DV ICIvll cnsoelnol Criminal) I I I 1 I I I 1 1.00 I tool TOTAL 1 13.00 I 0.23 I 9.69 I 4.40 I 6.03 I 6.01 I 3.131 I 3.30 I 1.00 1 1 I 00.70 I MCH Total 0.110 0.62 0.00 1.13 2.25 0.00 0.00 0,00 1.08 6.40 Third 1/1/1O MCI I 13M5 0.71 0.611 2.76 3.43 5.01 311 :1,30 8,00 64,72 inlraclions DUI Misd•CT Misd-DV Misd•CN Civil Sra Clots AHIDV MCH Adnlin 0.08 0,98 0,98 0.08 0.911 0.08 0.08 0.90 0,97770 0.00 8.00 Clerk 10.75 4.76 5.36 1.911 2.34 2.57 1.00 1.45 31.60 31.60 JudlcalASSISI 0.36 '1.82 1,22 0,03 1,02 0.73 0.63 0.47 0,50 7.60 7.60 JudOas 0.04 1.67 1.64 0.70 0114 0.73 0.50 0.47 0.50 7.40 7.40 MHC 4.50 4.60 4.50 0,00 AI11DV(Civil ceeusfuol Crllnlual) 1 1 1.00 Totals 13.95 0.23 9.69 4.40 5..33 5.01 3.01 3.30 0,40 1.00 60.70 60.70 EXHIBIT 2B-1 WORKLOAD ANAL VS!S • /A dm nlstratlon _ I TE Infr°actIoms DUI MGsthC'I'f�1k cI.D C MGst1•CN civil ism Ohl AW!DV MOH _TOT Friborc),Sandy AT2 0.83 0.83 0.83 0.83 0.03 0,83 0.83 0.83 0 63 7.130 Ingram,Ronda OM 0.03 0,83 0.03 0.83 0.03 0.83 0,03 0.03 0,03 7.60 Cray,Ducky Sect 0.03 0.03 0.83 0.03 0,83 0.03 0,03 0,03 0.83 7.60 Mlllor,Wa no CM 0.83 0.03 0.03 0.83 0.83 0.03 0.03 0.83 0.83 _7.60 Saarl,Shod AT3 0,03 0.83 0.83 0.83 0.83 0.33 0.03 0.03 0.83 7.60 Shaw,Donn JOM 0.83 0.03 0.03 0.83 0,03 0.03 0.83 0.03 0.83 7.60 Wiltor,John DCO 0.03 0.83 0.63 0.83 0.03 0.03 0.03 0.03 0.83 7..60 ,hill to.a 3.76 flu as 0.17 0,42 0.42 0.42 0.42 0,42 0.42 0.42 0.42 :S.'i!; JA.5=3.78 c.u?befl 0,4) 0,42 11.4) 0.42 0.42 0.42 0.42 1).42 0.42 3.76 1.'ourl Mniiril9lralor 0.87 0.8/ 0.8/ 0,87 0.137 0,07 0,67 0,hf 0.67 13.011 TOTAL 7.33 7.33 7.33 7.33 7.33 7.33 7.33 7.33 7.33 00.00 Infractions DUI Misd•CT Mlsd-DV Mlsd-C14 CGvil S'177 Cfa s AI-IIDV MOH %oof cavil day 11%u 11% 11% 11% 11% 11% 11% 11% 11% 100% ll of I mlalo rso 0.48r q,40r 0 88 0.90 0,48 0.40 0.00 0.08 0.40 0.80 Staffing and Workload Information is Effactivo 0.1.2011 i EXHIBIT 2B-2 WORKLOAD ANALYSIS - Cleric's Office- r TE Infractions DUI 'IVllsri-CT Mlsd-DV'MIsd-CN Civil Sin Cin16 AItIDV TOT I3aseler,AT2 1.00 1.75 2.50 0.75 1.60 7.60 Bently,AT2 3.00 1.60 1.76 0.26 1.00 7.60 Engan,AT2 ' 6.25 0.50 1.00 0.26 0.60 7.60 GrayLAT2 3.50 1.00 1.60 0.25 1.25 7.60 Harris,AT2 4.25 0.75 1.25 0.26 1.00 7.60 Lara,AT2 4.25 0.76 1.25 0.26 1.00 7.60 Schoonover,AT2 7,50 7.60 Wagar,AT2 7.50 ^T^_ 7.60 Wentz,AT2 5.00 2.00 0.50 7.60 Clark,0A4 ----- 2.00 1.82 1.82 1.37 0.40 7.60 Countryman,0A4 6.00 1.50 7.60 Dorman,0A4 1.00 2.16 2.16 0.10 1.08 0.10 7.60 Morig,0A4 6.00 0.07 0.97 0.08 0.38 -- - • 7.60 Morris,0A4 1.50 6.00 7.60 Carroll, 0A3 3.38 1.00 1.90 0.12 1.00 0.10 7.60 Castillo, 0A3 4.50 1.20 1.00 0.40 0.20 0.20 7.60 Coyle,0A3 61.75 0.67 0.64- 0.22 0.22 7.60 ECR OA3 4.00 3.60 7.60 PFalma,CMS 2.00 1.00 4.00 0.10 0.40 7.60 erry,CMS 1.60 2.00 1.00 2,00 1,00 7.60 Hoirnes.AT3 7.60 7,60 Maffia,AT3 0,50 2.00 2.50 1.00 1.50 7.60 Anderson,CC 1.00 4,00 1.26 1.26 7.50 Bell, CC(.5 FTE grant) 0.10 0.75 0.75 0.75 1.40 3.75 Draviand,CC 1.00 0.25 6.00 0.25 1.00 7.60 Gallagher,CC 0.76_ 4.50 1.00 0.25 0.76 0.25 7.60 Gerke,CC �' 7.60 7.60 Krotova, CC 0.60 0.76 1.00 4.26' 1.00 7.60 Suplta,CC 0.75 4.00 1.00 1.00 0.75 7.60 Albano, OS 3.76 0.76 2.43 0.18 _ 0.38 7.60 Cameron,OS 0,60 1.50 1.50 1.50 1.60 1.00 7.60 Hansen, OS 1.00 1.00 1.00 0.25 0.60 2.75 0.50 0.60 7.60 Jurjovich, OS Vacancy TOTAL 80.63 36.68 40.17 14.82 21.30 19.25 13.60 10.00 236.25 infractions DUI Mlsd-CT Miscl-DV Mlscf-CN Civil Sirs Cims AI I/DV %v of each day 34% 15% 17% 6% 0%u _ 8% 6% 5% 100% , #of Ein loyoas 10,7E 4.70 6.30 1:98 2.04 2.67 1.00 1.46 31.60 Staffing and Workload information Is Effective 94.2011 EXHIBIT 2B.3 WORKLOAD ANALYSIS..Judicial Assistants PTE Infractions DUI Miod-CT MIscl-DV Mlad•CN Civil Sm Chia AlIIDV MCII TOT Heber.011 JA-RAB 0.50 1.00 3.60 1.00 1,50 7.50 Amleloso JA-JOC 0.26 0.25 6.00 2.00 7.60 Iikrrown JA-13150 0,7J ,;. t. I.€rr 1.70 - 7.60 Gelchell,JA-DRH - 0.25 0.75 1,00 0.76 _ 1.01) 336 fiarlole,JA-VWP(cbc) 1.00 2,76 1.25 060 1.25 0.60 0.25 7.60 Manson,JA-G..1.1 0.60 3,75 1.60 1,75 7.60 Plowman,JA•PCW 4.00 3.60 7.50 Gorrells,JA-DW 0,25 3.25 1.00 1.25 1.761 7.60 MI-IC 335 3.76 Ad usl for admin -0,13 -7.13 -0,03 000 -0.85 0.00 0.00 0.00 0.00 •3.75 7'05.1. 2.575 13,625- 0.125 m0,250 -17.626_ 6.600 . 4.6-66,- 3.500 3.750 66.200 Infraclions DUI MIsd-CT Misd-DV Misd-CN Civil Sm Cims AHIDV MCH %of each day 5% 24% 16% 11% 14% 10% 7% 6% 7% 100% I!of Emyloyoes 0.30 1,02 1.22 0.03 1.02. 0.73 0.63 0.47 0.60 7.60 Stalling rind Workload Information Is elfodllvo 9.1-2011 • EXHIBIT 2B-4 WORKLO/ ) It NA .YSIS .• I'Mutat Health Court F7'C Infractions DUI Misd-CT Mlsd-DV Mlsc!-CN' Civil 'Sin Clips AI-IIDV TOT Bail, Stephanie(.a FT ) 0.813 1 1.00 13onclor,Sac 2 0.75 3.00 3.76 7.60 Folden, MI-I Eval 0.75 3.00 3,76 7.60 Hammond, MI-I Cs Mgr 0,75 - 3.00 3.76 7.60 Manfred, Manager 0.76 3,00 3.76 TOTAL 0.00 3.80 0.00 13.00 16,80 0.00 0.00 0.00 ma Infractions DUI Misd-CT Misd-DV Misd•CN CIvII Sm Clms AHIDV %of well clay 0% 11% 0% 39% 50% 0% 0% 0% 100% II of l rn )10 00S 0.00 0.52 0.00 1.73 2.25 0.00 0.00 0.00 4.60 Staffing and Workload Information is Effective 9.1.2011 f EXHIBIT 2B~6i WORKIMAL)ANALYSIS.,Judges infractions DL Misd-CT Misd.DV MIsd•CN Clvii Sin Clare AD/DV WIC TOT brandt.Judge 0.60 1.00 3.50 1,00 '1.60 7.60 Cooney,Judge 0.213 0.25 _ 5.00 2.00 7.60 Derr,Judge 0.26 4.211 1.25 1.75 7.60 Hayes,Judge 0.00 0.00_ 0.00 0.00 0.00 3.75 3.76 Petersen,Judge(oho) 6.50 0.60 0.50 0.75 0,75 0,60 7.60 Tipp.Judge 0.32 3.66 1.31 1,56 - - 6.70 Walker,Judge m4.00 3,00 7.50 Wilson,Judge - 0.25 3.25 1.00 1,25 - 1.76, �___ 7.00 TOTAL , 7.07, 12,.61 7,01 -__6,26 6.31 0,60 3.76 3.60 3.75 66.60 Infractions DUI Mind-CT Min d-DV Misd-CN Civil San Cirns AH!DV MHC of oacti day 13% 23% 14% 0% 11% 10% _ 7% 6% 7% 100% #of Employees 0.94 1.07 1.04 0.70, 0.04 0.73 0.60 0.47 0.60 7.40 Jodyo 1-inyes 50%of her position is ns n MUG prig()li,60%is arhnln as presiding Stalling and Workload information Is Mllocfivo 0.4-22011 Note: Judge Tripp sponds up to 16 hrs a month In Cheney(2 days). 162.6 hrs/no +16 bra ig 10.a%. 7.5 hrs?C 10% equals.76. 7.60-.766#6.76 Workweek for Judge Tripp Instead of 7.6.. Most hack out the Cooney work. We subtracted.10 each(10 x 4°.75)from Infractions,GUI,Misri CT,Mlsrl,CN and Small Claims. Cost per Case Estimate Sased or. EXH:Br u' 2C Billing Schedule 2012 County bills city on 4r beic-e City pays County on or before Jan-Feb 20 Calculate 2012 estimated cost per use based on 2011 Court G,xpend:tires,2013 iota`Filin /Cases and 2010 Actual CMMME A-37'Indirect Cost Feb 2012 CCM 20-Feb 5-Mar Mar Apr 2012 2012 CCM CCM Feb Mar 20 mar 2C-Apr 5-Apr 5-May May 2012 CCM Apr 2072 tom°. Jul Aug 201.2 2012 CCM CCM Jun Jul p Oct 2013 Nov i Dec I J 2012 2012 CCM CCM 2012. CCM Sept 0 20-May 20-Jun. 20-Jul 20-Aug 20-Sep 5-Jun 3-Jul S-Aug 5-Sep 5-Oct 20-Oct 20-Ncv I S-Nov 5-Dsc 2012 CCM', Nov 20-Dec 5-Jan 2012 CCM 2O-Jan S-Feb Jan-Feb 20 Calculate 2013 estimated cost per case based on 2012 Court Expenditures, 2012 Tots: iilingsfOases and 201'Actual 0M5 A- S7 Indirect Cost Feb Mar 2013 CCM -an 2013 CCM Feb 20-Feb 5-Mar 20-Mar 5-Apr 2012 Settle&Anru t Multiply 2012 actual CPC by,2012 Total Rings/Cases.. Compare to what was billed in 2012. Advise the aty onfor before February 20 of the Settle&Adjust amount The City has until March 5 to dispute the Settle&Adjust arnount An overpayment will be ctedrted to subsequent billingts)starting an March 20.An underpaymentwill be billed as an additional amount on the March 20 billing. NOTE: The actual 2012 CPC is the same as the s- eirnazed 2013 CMG EXHIBIT 2D 2011 Filings by Category Rs Jurisdiction Spokane County District Court 3 16113 11:20 AM Cases Filed-Corurac1ir10 Jurisdictions Report Cases filed 2011 IJI�I�k 1 11'+I+{+In{Mt II fl i+r;l l+l!111=lia DP1f CITY OF DEER PARK FFD CITY OF FAIRFIELD] LLK CITY OF LIBERTY LAKE MIL CITY OF MILLWOOD ROC CITY OF ROCKFORD SPL CITY OF SPANGLE SPO COUNTY OF SPOKANE SPV CITY OF SPOKANE VALLEY SPOKANE COUNTY DISTRICT COURT File Year»I 104 ,'(1 I of i 1r 4i 2011 2011 2011 2011 Jurisdiction »Ii1 FED LLK !. .' ROc SPL spo. Slav Total 0.J,IIiik.Ill'bn Traf id 115 41 1 1415 743 2355 C:rintinaL Tratflc " 409 116 9 3507 1560 5603 DV Misdemeanors': 1 34 21 466 A25 046 OVA CItnlion 30 27 1306 169 1623 Inflactlons 683 5 015 29 41 7 320 65 7243 4614 PariU )Infi ctious 4 3 5870 333 6010 Totals 1576 5 622 39 44 7 45132 10510 53144 EXHIBIT 2D-1 2011 IVIonfal I-k aIth Court Ca o Incoming/new assigned Mental Ilealdl Court cases,based en MCO cocking In JIS system. Bala no of 01111113 OPif CITY OF DEER PARK LLK CITY OF LIBERTY LAKE ROG CITY OFRIOCKVORfl SPC (:11 Y 01 S1'Uk.ANl_ SPO COUNTY OF SPOKANE: :,,TV cif YOV SI'UIVINEVALLEY 1 k MHC In Year>> .'i1 i 1 oil 2(Si 1 SPG%of _;1.0 SPCA of I 'I'11.1 >I'V"lo of 1 Court Bill Ml-C Jurisdiction>> t PK L �a1'c AM INIMIZI or,•1o1 rokal 0 • NO ' ' akilipl Non,Tralllo 1 20 15 36 PA 0 - Cri Ira IfdIII 0 6 15 l''b ti.40 U htleilu 11L'suinin 0 17 25 ,[t No dV1li_C{11101 i 15 16 BPI? Nor IiTgotlons 1 1 E Yes Vital Uorl.TralLp_ 8 0 14 PU Yes CrluilIal Traffic 1 o 7 Pb ea UV r�trscle+n4allora 8 7 16 $11U Yes DIwr ci?Ati n 2 2 Sr la y0a Cnlnln�llNrfrl.lf�srllu 100 160 $f'1',1 _Yon . Crdnllnill r a1llr. 10 10 &I't,1 Yes DVh1l ■=ltaanors 00 60 6Plr1 Yos DWI 111011. 0 6 8PA1 You Ii 6I • Prn), - -I 2 2 Totals 2 1 255 ae°l, 77 20% ",I 1:+ia 386 Data Born JuTIsdlolla 13rilinglBOXI query,cases where case revlow code of"MCO"was set durhlp period "Bill MHC'value Is determined by a formula,If MCO Imposed date month a case Illc date month then pill MHC r Yes,It Is assunlcd the case shouldn't have already been billed to the furlsdlctlon at an earlier time,ns a regular non MHC casetype.If the case file date was earlier It assumes the case has already been billed as a regular non MHCcasotype,(es to not double bill the Iurisdictlon.) DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of March 28,2013; 8:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Thursday,April 4,2013,8:00 a.m.—9:00 a.m. Council Chambers Special Meeting Meeting with Representative Cathy McMorris-Rodgers to discuss the City's first ten years April 9,2013,Formal Meeting Format,6:00 p.m. [due Mon,April 1] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance 19.120,Townhouses in Neighborhood Commercial—Scott Kuhta(20 min) 3. Second Reading Proposed Ordinance Amending SVMC 2.50.060(B)-John Whitehead (10 minutes) 4.Motion Consideration: Grant for School Beacons—Inga Note,Eric Guth (10 minutes) 5.Motion Consideration: SRTC Interlocal Agreement—Eric Guth (10 minutes) 6.Admin Report: CTA for SEPA Regulations—Lori Barlow, Scott Kuhta (15 minutes) 7.Admin Report: Governance Manual Review—Chris Bainbridge (15 minutes) 8. Information Only: UGA(Urban Growth Act)update [*estimated meeting: 85 minutes] April 16,2013, Study Session Meeting Format,6:00 p.m. [due Mon,April 8] 1. Community Development Monthly Report—John Hohman (20 minutes) 2.Advance Agenda (5 minutes) [*estimated meeting: minutes] April 23,2013,Formal Meeting Format,6:00 p.m. [due Mon,April 15] 1.April Community Recognition,Presentation of Key and Certificate—Mayor Towey (5 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3.First Reading, Ordinance, SEPA Regulations—Lori Barlow (15 minutes) 4. Resolution Amending Governance Manual—Chris Bainbridge (10 minutes) 5.Admin Report: Advance Agenda—Mayor Towey (5 minutes) 6.Admin Report: Dangerous Dogs—Cary Driskell (15 minutes) 7. Information Only: Dept Reports;Planning Commission Minutes [*estimated meeting: 55 minutes] April 30,2013, Study Session Meeting Format, 6:00 p.m. [due Mon,April 22] 1.Advance Agenda [*estimated meeting: minutes] May 7,2013, Study Session Format,6:00 p.m. [due Mon,April 29] 1. Draft 2014-2019 TIP—Steve Worley (20 minutes) 2.Advance Agenda (5 minutes) [*estimated meeting: minutes] May 14,2013,Formal Meeting Format,6:00 p.m. [due Mon,May 6]] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading, Ordinance, SEPA Regulations—Lori Barlow (10 minutes) 3.First Reading,Proposed Ordinance,Dangerous Dog—Cary Driskell (15 minutes) 4.Advance Agenda [*estimated meeting: minutes] Draft Advance Agenda 3/28/2013 2:02:34 PM Page 1 of 2 May 21,2013, Study Session Meeting Format, 6:00 p.m. [due Mon,May 13] 1. Comp Plan Amendments—Mike Basinger (30 minutes) 2.Advance Agenda May 28 2013,Formal Meeting Format,6:00 p.m. [due Mon,May 20] 1.May Community Recognition,Presentation of Key and Certificate—Mayor Towey (5 minutes) 2. PUBLIC HEARING: Draft 2014-2019 TIP—Steve Worley (10 minutes) 3. Consent Agenda(claims,payroll,minutes) (5 minutes) 4. Second Reading,Proposed Ordinance,Dangerous Dog—Cary Driskell (10 minutes) 5.Admin Report: Advance Agenda—Mayor Towey (5 minutes) 6. Information Only: Dept Reports; Planning Commission Minutes [*estimated meeting: 35 minutes] June 4,2013, Study Session Format, 6:00 p.m. [due Mon,May 27 1.Advance Agenda (5 minutes) June 11,2013,Formal Meeting Format,6:00 p.m. [due Mon,June 3] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.First Reading Proposed Ordinance Comp Plan—Mike Basinger (20 minutes) 3.First Reading Proposed Ordinance,Zoning Map—Mike Basinger (10 minutes) 4. Proposed Resolution Adopting 2014-2019 TIP—Steve Worley (10 minutes) 5.Advance Agenda (5 minutes) [*estimated meeting: 50 minutes] June 18,2013, Special Mtg:Budget Workshop, 9:30a.m. —4:30 p.m. (no evening meeting) [due Mon,June 10] City Hall Council Chambers June 25,2013,Formal Meeting Format,6:00 p.m. [due Mon,May 13] 1.June Community Recognition,Presentation of Key and Certificate—Mayor Towey (5 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Proposed Ordinance Comp Plan—Mike Basinger (10 minutes) 4. Second Reading Proposed Ordinance,Zoning Map—Mike Basinger (10 minutes) 5.Admin Report: Advance Agenda—Mayor Towey (5 minutes) 6. Information Only: Dept Reports; Planning Commission Minutes [*estimated meeting: minutes] July 2,2013, Study Session Format,6:00 p.m. [due Mon,June 24] 1.Advance Agenda (5 minutes) OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: ADA Transition Plan Public Safety Contract,Proposed Amendment Appleway Landscaping Revenue Policy, Cost Recovery Arts Council Sign Code Bidding Contracts(SVMC 3.—bidding exceptions) Solid Waste Analysis Budget,2013 amendment Speed Limits(overall system) CDBG Spokane Valley Day at the Fair(Sept 10,2013) Coal Train EIS Sprague Avenue Parking Comprehensive Plan Updates(chapters 2& 5) Regional Transportation Issues Economic Development(long term goals) TIP(June,for six yr 2014-2019) Future Acquisition Areas Townhouses in Garden Office Gateway,Regional MOU Land Quantity Inventories: Industrial&Residential *time for public or Council comments not included Manufactured Home Zoning PEG Funds(Education) Draft Advance Agenda 3/28/2013 2:02:34 PM Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 2, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: 2013 Street Preservation Projects Update GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: March 27, 2012 council approved the Pavement Management Plan Update for 2011; October 30, 2012 council approved the 2013 Budget which included $2.054 million for street preservation projects in 2013; Info Memo on March 5, 2013 with 2013 Street Preservation Projects Update; Bid Award on March 12, 2013 for Phase 1 — Sullivan Road Street Preservation Project. BACKGROUND: Council approved the Pavement Management Plan Update for 2011 which included a list of recommended street preservation projects for 2013. Council also approved the 2013 Budget which included $2.054 million for street preservation projects in 2013 and the list of proposed projects was included in the budget. The proposed projects have been arranged into the following three phases: • Phase 1: Sullivan Road — Indiana to Euclid Sullivan Road — Euclid to Trent • Phase 2: Sprague Ave — Herald to University Sprague Ave (EB only) — Havana to Fancher Sprague Ave — Fancher to Thierman Argonne Road — Sprague to Broadway • Phase 3: Carnahan Road — 8th to City Limit 8th Ave — McKinnon to Fancher The Phasel project was awarded on March 12. Federal grant funds were received from SRTC for the Phase 2 projects. These grants will pay for 86.5% of those total project costs. Phase 2 is currently scheduled to go to bid on April 26, 2013. OPTIONS: Information only RECOMMENDED ACTION OR MOTION: Information only BUDGET/FINANCIAL IMPACTS: Council approved $2.054 million in the 2013 Budget for the 2013 Street Preservation projects. A summary of the Estimated 2013 Street Preservation costs are as follows. Description Amount Comment Street Preservation Budget $2,054,000 Phase 1 $1,272,475 Includes $165,000 in Contingency Phase 2 $237,600 Match for $1,522,400 in federal funds Phase 3 $252,231 Estimated Balance $291,694 STAFF CONTACT: Steve M. Worley, Senior Capital Projects Engineer ATTACHMENTS: List of 2013 proposed Pavement Preservation Projects. Fund:311 Pavement Preservation Fund Spokane Valley 2013 Budget 311 -Pavement Preservation(continued) Based upon recommendations in the Pavement Management Plan Update 2011 along with field verification by Public Works staff we are recommending the following preliminary project list of pavement preservation projects for 2013: STREET FROM TO Sullivan Road Indiana Avenue Euclid Avenue Carnahan Road 8th Avenue End Sprague Avenue* Herald Road University Avenue Sprague Avenue Farr Road Herald Road 8th Avenue McKinnon Road Fancher Road Argonne Road Sprague Avenue Broadway Avenue Sprague Avenue(EB Only)* Havana Street Fancher Road Sprague Avenue Fancher Road Dollar Road Sullivan Road Euclid Avenue Trent Avenue *These are projects recommended by SRTC staff for grant funding. If construction bids are lower than our estimates or if grant money is received,then the following list of projects would be recommended for additional pavement preservation projects in 2013: STREET FROM TO Appleway Blvd Thierman Park road 32nd Avenue University Avenue Bowdish Road Blake Road Saltese Road 24th Avenue Saltese Road 16th Avenue McDonald Road 24th Avenue Pines Road McDonald Road Park Road Valleyway Avenue Broadway Avenue Adams Road** Sprague Avenue 2nd Avenue Adams Road** 2nd Avenue 4th Avenue **These are projects eligible for CDBG funding Please note: Further investigation,testing and evaluation will be necessary to finalize these lists. 77