2013, 04-02 Study Session MINUTES
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Spokane Valley City Hall Council Chambers
Spokane Valley,Washington
April 2,2013 6:00 p.m.
Attendance:
Councilmembers Staff
Torn Towey,Mayor Mike Jackson, City Manager
Dean Grafos,Councilmember Erik Lamb,Deputy City Attorney
Chuck Hafner,Councilmember Mark Calhoun, Finance Director
Rod Higgins, Councilmember Mike Stone,Parks&Recreation Director
Ben Wick, Councilmember Eric Guth,Public Works Director
Arne Woodard, Councilmember Inga Note,Traffic Engineer
Morgan Koudelka, Sr.Administrative Analyst
Absent: John Pietro,Administrative Analyst
Gary Schimmels,Deputy Mayor Doug Powell,Building Official
Steve Worley, Senior Engineer
Chief VanLeuven,Police Chief
Chris Bainbridge,City Clerk
Mayor Towey called the meeting to order at 6:00 p.m.
Roll Call: City Clerk Bainbridge called the roll; all Councilmembers were present except Deputy Mayor
Schimmels. It was moved by Councilmember Grafos, seconded and unanimously agreed to excuse Deputy
Mayor Schimmels from tonight's meeting. Mayor Towey announced that due to a schedule change,
agenda items one and two will be taken in reverse order.
2. School Beacons—Eric Guth,Inga Note
Traffic Engineer Note explained the various opportunities for school flashing beacons grant funding; said
the applications are due the end of May, and that these schools only include elementary and middle
schools,with the short list at the bottom of her Request for Council Action form in table 2. Ms.Note said
this is not a complete list of all schools, but only those staff felt were a high priority for receiving the
beacons. She asked Council for comments, and said prior to Council taking action on this item, that she
would do more analysis on these and talk to the schools. The various speed limits at the school areas
were discussed as well. Ms.Note said that we usually only apply for two or three school beacons at once;
that the County would do the construction for these as well as for schools in the County; adding that they
have a very busy summer and there are time constraints. It was mentioned this would come before
Council for a motion consideration at next week's Council meeting; and there were no objections.
1,Potential Projects for 2014-2019—Steve Worley
Senior Engineer Worley said the purpose of this item is to discuss what kind of projects Council would
like staff to consider as staff starts to put the first draft of the next, six-year TIP (Transportation
Improvement Plan) together; he said the normal procedure is as the current year drops off another year is
added to the end of the six-year span, and that adjustments are made as needed; he said this list covers all
the projects that were in the previous TIP except for those taken off or added with grants just received.
Mr. Worley noted that the update handout distributed today has the correct date on the header, and an
explanation at the bottom indicating the total cost column are only shown for the six years of this TIP;
and that project costs prior to and beyond these six years are not included in the amount shown; so
information missing include costs that were incurred in 2012 and 2013 for projects in 2014.
Councilmember Higgins suggested adding another column to help reduce any confusion.
Council Study Session Minutes 04-02-2013 Page I of 3
Approved by Council: 04-23-2013
Councihnember Woodard mentioned the bike path project at Greenacres and asked if we received the
right-of-way from the County, and Mr. Worley replied that project should be removed or extended into
the future, with the probable best choice to remove it and then put back if we can get some resolution.
There was further discussion about the other categories, and mention that the last two programs in the
safety program are scheduled for 2013 so those would be removed since they will be completed prior to
2014. Councilmember Woodard referenced the Fan• Road Appleway to 4r project, and said if that is
already a failed street, he would prefer to let it remain so since funds are limited. There was discussion
about the OCI (overall condition index) rating with a reminder from Mr. Worley that those figures are
projected for the year 2017. Mr. Worley also brought Council's attention to the "projects with no
currently identified local match" and said one of the criteria in drafting the TIP is that it must be fiscally
constrained and must fit into the plan within those available resources; that these are projects staff feels
are needed but there are more projects than resources; adding if Council would like staff to consider
fitting any of those within the six year plan, he is open to suggestions and ideas concerning those projects
and what Council feels is important; that he will then take those comments into the draft TIP and bring a
subsequent presentation to Council in about a month, and he reminded everyone that the TIP is a planning
document.
There was a concern voiced by Councilmember Hafner concerning Bigelow Gulch and the effect that
project will have on Sullivan Road within our city limits.Mr. Worley said he will follow up relative to the
County's project and see if we can have any input concerning the project's phase as it connects with our
City limit. Councilmember Wick asked about the Mansfield Avenue Connection project as it is not on
the list, and Mr. Worley explained that the hope is to get to that constructed this year, although most
likely would have to be placed on next year's construction plan. Councilmember Wick also mentioned the
Barker BNSF Grade separation and said he would like to see that move along at a higher priority. Mayor
Towey agreed and said after the Sullivan Bridge, that should be the top priority and said he thinks
bridging the valley will be an important topic of discussion, including revenues for such a project. City
Manager Jackson stated that the intent is to come back later for a comprehensive discussion on bridging
the valley since it includes more than the grade separation. After other discussion concerning some of the
projects, Council voiced a preference to keep Mission on the existing list for sometime in the future, and
that Park Road, Broadway to Indiana can be postponed a little.There were no other suggestions for future
projects.
3. S okane Regional Trans ortation Council Interlocal Agreement—Eric Guth
Public Works Director Guth briefed Council on the changes to the interlocal; and said staff would like to
have a motion conic before Council next week if Council concurs. Councilmember Wick noted that our
City is not mentioned on page 5 as the other entities are, and mentioned that one smaller city's population
hovers between 5,000 and slightly under 5,000, and that the way this is written, it may have to be revised
again in the future. Mr. Gutli responded that the cities are noted as new voting members. There were no
objections to bringing this next week for a motion for Council's consideration.
4. Overview of Gang Enforcement and Property Crimes--Chief VanLeuven
Chief VanLeuven stated that Sgt. Kittilstved will give a presentation concerning gang enforcement,
followed by a presentation from Lt. Nowels concerning property crimes statistics; and said that they are
not here to make us paranoid,but to make us aware. Sgt. Kittilstved went over the Spokane Violent Crime
Gang Enforcement Team's mission; that they exist to educate and make citizens aware of the influx of
gang violence in Spokane Valley; he talked about gang recruiting and gave some crime statistics. Lt.
Novels followed with his property crimes presentation, which included statistics, crime trends,
comparisons, and examples of sonic of their "emphasis," such as vehicle prowling, and commercial
burglary.
Mayor Towey called for a recess at 7:55 p.m., and reconvened the meeting at 8:05 p.m.
Council Study Session Minutes 04-02-2013 Page 2 of 3
Approved by Council: 04-23-2013
5.Public Safety Contract Addenda—Morgan Koudelka,John Pietro
Senior Administrative Analyst Koudelka and Administrative Analyst Pietro explained that Spokane
County and Spokane Valley are proposing a modification to the cost methodology used to determine the
City's share of indirect cost paid through contract,which affects our contracts with the County for Animal
Control, District Court, Department of Emergency Management, Hearing Examiner, and Pretrial. They
explained that the purpose of this modification is to improve the way costs are calculated and not to
examine the service itself; and stated that this does not include Law Enforcement and Detention Services
as those were recently negotiated in 2010 and 2011, and incorporate the indirect rate change. Mr.
Koudelka and Pietro explained the indirect rate change and what overhead costs include, and that the
indirect rate is the method used to assess those overhead costs. One of the reasons for the change, they
explained, is that the County previously used an indirect rate that used a base of salaries and benefits,
which meant that they could only be reimbursed through grants for overhead costs related to salaries and
benefits; they said that the equipment grants were applied 100% to the equipment provided under the
grant with no portion going to overhead;the equipment grants other than the salary portion require central
services support such as accounting and auditing, and that moving to a total expenditures indirect base
allows the County to recover a portion of indirect costs on equipment grants. They explained further that
the County has indicated that they want to use one indirect cost plan for all users including Spokane
Valley; and they went over the difference in calculations, which included an explanation of the use of
hourly weight factors in the district court contract; and ended by explaining that the proposed change
would be effective beginning 2010; and all combined, our City could see a cost saving, which would
likely be offset by anticipated increase to Public Defender costs as a result of caseload standards, Mr.
Koudelka said if Council feels comfortable with this information, this could be brought forward for a
motion at next week's Council meeting. There were no objections.
6.Advance Agenda—Mayor Towey
Mayor Towey asked Councilmembers if they were considering attending the AWC (Association of
Washington Cities) Annual Conference June 25, and that Council can discuss later if there would be a
Council meeting June 25t, Councilmember Wick indicated he was planning to attend the conference.
Mayor Towey asked Councilmembers to please Iet Administrative Assistant Sue Passmore know if they
plan to attend the conference, so we can plan accordingly.
7. Road Preservation Phase 2;this was for information only and was not reported or discussed.
8. Council Check-in—Mayor Towey There were no comments.
9. City Manager Comments—Mike Jackson
City Manager Jackson remarked that Representative McMorris-Rodgers will be here Thursday for an 8
a.m. meeting with Council, and that he will send out his list of topic ideas to Council, such as our city's
anniversary, a general list of federal aid we have received in the past, Sullivan Bridge, protection of the
tax exempt status of municipal bonds, the Barker grade separation project, and that CDBG (Community
Development Block Grant)funds are in jeopardy.
It was moved by Councilmember Grafos, seconded and unanimously agreed to adjourn. The meeting
adjourned at 8:51 p.m.
4111.
ATTES ,T-Lomas E. owey,Mayor 0
•
IR ■ L.
hristine Bainbridge, pity Clerk or
Council Study Session Minutes 04-02-2013 Page 3 of 3
Approved by Council: 04-23-2013
Agenda Item# 1
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation Improvement Program
ProjectsListed by Category for the 2014-2019 Six-Year TIP
Dollars In Thousands
Arterial Improvements
Project Name Description Start Year City Coat Total Cost
Mission Ave.-Flora Rd.to Barker Reconstruct to a 3-lane section with 2014 $74 $548
Rd.(PE/RW) curb,sidewalks,bike lanes and
stormwater facilities;
Mission Ave.-Flora Rd.to Barker Widen&Overlay to a 3-lane section 2015 $683 $3,416
Rd.(CN) with curb,sidewalks,bike lanes and
stormwater facilities
Park Road#2-Broadway to Indiana Reconstruct to a 3-lane section with 2017 $408 $3,027
(RW&ON) curb,sidewalks,bike lanes and
stormwater facilities
Total: $1,165 $6,991
Bridge Projects
Project Name Description Start Year City Cost Total Cost
Sullivan Road West Bridge Reconstruct and widen west 2014 $1,786 516,880
(southbound)bridge
Barker Road!BNSF Grade Construct Grade Separation at 2019 $101 $750
Separation(PE&RW Only) Barker/BNSF RR!Trent(SR290)
Total: $1,887 $17,630
Congestion Improvements
•
Project Name Description Start Year City Cost Total Cost
Argonne Road-190 to Trent Revise Signal Phasing,Add NB 2014 $79 $582
Right Turn Lane at Montgomery,
Intersection Improvements at Knox
Sullivan Road Corridor Traffic Study- Conceptual Planning for Sullivan 2014 $11 $80
1-90 to Wellesley Road corridor improvements
Total: $90 $662
The'Total Cost'shown are only for the six years of this TIP. Project costs prior to and beyond these six years are
not included in the amounts shown.
Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
intended by the City to be relied upon by property owners or developers in making development decisions.
Monday,April 01,2013 Page 1 of 7
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation Improvement Program
ProjectsListed by Category for the 2014-2019 Six-Year TIP
Dollars in Thousands
Pedestrian/Bicycle Program
Project Name Description Start Year City Cast Total Cost
Spokane Valley-Millwood Trail-SCC Construct Shared Use Pathway on 2014 $0 $440
to Evergreen Rd(PE) abandoned Railroad Right-of-way
Appleway Trail Phase 2-University Construct Shared Use Pathway 2014 $75 $75
to Evergreen(PE) along abandoned Railroad Right-of-
Way
Park Road#1 Sidewalk Project- Construct sidewalk along east side of 2014 $59 $433
Sinto Ave.to Indiana Ave. Park Road from 200-ft S.of Sinto to
Indiana Ave.and 165-ft gap on
Mission Ave.east of Park Rd
Sidewalk Infll Program-Phase 3 Complete gaps In sidewalk system 2015 $0 $3
throughout City,ADA upgrades
Bowdlsh Sidewalk-8th to 12th Construct sidewalk along both sides 2015 $82 $601
of Bowdish
Appleway Trail Phase 2-University Construct Shared Use Pathway 2015 $270 $2,000
to Evergreen(RW&CN) along abandoned Railroad Right-of-
Way
Appleway Trail Phase 3-Evergreen Construct Shared Use Pathway 2016 $335 $2,480
to Corbin along abandoned Railroad Right-of-
Way
Greenacres Trail-Sullivan to E City Construct Shared Use Pathway on 2018 $148 $1,095
Limits(RW&CN) abandoned railroad right-of-way
Spokane Valley-Millwood Trail-SCC Construct Shared Use Pathway on 2018 $303 $2,240
to Evergreen Rd(RW&CN) abandoned Railroad Right-of-way
Total: $1,272 $9,367
The'Total Cost'shown are only for the six years of this TIP. Project costs prior to and beyond these six years are
not included in the amounts shown.
Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
intended by the City to be relied upon by property owners or developers in making development decisions.
Monday,April 01,2013 Page 2 of 7
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation Improvement Program
ProjectsListed by Category for the 2014-2019 Six-Year TIP
Doliars In Thousands
Safety Program
Prolact Name Dasoriptlon Start Yaar City Cast Total Cast
SR-27(Pines)&Grace Ave. Safety Improvements,Add left turn- 2014 $0 $523
Intersection Safety lane
Argonne/Mullan Safety Project- Signal/Bike Safely Improvements 2014 $0 $102
Indiana to Broadway
Argonne Corridor Safely Project- Signal/Bike Safety Improvements;. 2014 $0 $164
Empire to Knox City Project#0170
Total: $0 $789
The'Total Cost' shown are only for the six years of this TIP. Project costs prior to and beyond these six years are
not included in the amounts shown,
Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
intended by the City to be relied upon by property owners or developers in making development decisions.
Monday,April 01,2013 Page 3 of 7
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation Improvement Program
ProjectsListed by Category for the 2014-2019 Six-Year TIP
Dollars in Thousands
Street Preservation Projects
Prefect Name Description Start Year City Cost Total Cost
Adams St Resurfacing Project-4th Pavement Resurfacing&ADA 2014 $27 $195
to Sprague upgrades
Evergreen Road Resurfacing- Grind/Overlay;OCI:35.07 2014 $1,066 $1,066
Sprague to Mission
Mullen Road Resurfacing-Dishman Grind/Overlay;001:35.56 2014 $297 $297
Mica to Broadway
Sprague Ave Resurfacing-Argonne Grind/Overlay;OCI:33.28 2014 $98 $725
to Herald
Sullivan Road Resurfacing- Grind/Overlay;OCI:32.49 2014 $43 $316
Broadway to Mission
Dishman Mica Resurfacing-Sands Grind/Overlay;OCI:34.43 2015 3376 $376
to Thorpe
Mission Ave Resurfacing-Argonne Grind/Overlay;OCI:33.68 2015 3497 $497
to Herald
Mullen Road Resurfacing-Broadway Grind/Overlay;OCI:33.38 2015 $325 $325
to Mission
Sprague Ave Resurfacing-Vista to Grind/Overlay;OCI:34.04 2015 391 3670
Argonne
Sullivan Road Resurfacing-Sprague Grind/Overlay;OCI:31.2 2015 $113 $840
to Broadway
Appleway Blvd Resurfacing-Vista to Grind/Overlay;OCI:33.37 2016 $1,260 $1,260
Dishman Mica
Dishman Mica Road Resurfacing- Grind/Overlay;OCI:33.67 2016 3296 $296
40th to Sands
Dishman Mica Road Resurfacing- Grind/Overlay;OCI:32.58 2016 $219 $219
Thorpe to S City Limit
Evergreen Road Resurfacing-1-90 GrindfOverlay;OCI:30,43 2017 3300 $300
to Indiana
Sprague Ave Resurfacing-Flora to Grind/Overlay;001:32.76 2017 $63 $469
Corbin
The'Total Cost shown are only for the six years of this TIP. Project costs prior to and beyond these six years are
not included in the amounts shown.
Projects and limeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
intended by the City to be relied upon by property owners or developers in making development decisions.
Monday,April 01,2013 Page 4 of 7
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation Improvement Program
ProjectsListed by Category for the 2014-2019 Six-Year TIP
Dollars in Thousands
Sprague Ave Resurfacing-Park to Grind/Overlay;OCI:31.58 2017 $87 $892
Vista
Sprague Ave Resurfacing-Sullivan Grind/Overlay;OCI:31.46 2017 $101 $750
to Conklin
Total: $5,259 $9,243
The'Total Cost'shown are only for the six years of this TIP. Project costs prior to and beyond these six years are
riot included in the amounts shown.
Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
intended by the City to be relied upon by property owners or developers In making development decisions.
Monday,April 01,2013 Page 5 of 7
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation Improvement Program
ProjectsListed by Category for the 2014-2019 Six-Year TIP
Dollars In Thousands
Street Reconstruction Projects
Project Name Description Start Year City Cost Total Cost
Broadway @ Argonne/Mullen Reconstruct Intersections In concrete 2014 $6 $42
Concrete Intersections(PEIRW Only) pavement
Sullivan 1 Euclid Concrete Reconstruct intersection in concrete 2014 $7 $52
Intersection(PE) pavement
Euclid Ave Reconstruction-Flora to Full Road Reconstruction;OCI:27.3 2014 $2,885 $2,885
E City Limits
Euclid Ave Reconstruction-W end Full Road Reconstruction;OCI:21.42 2015 $602 $602
to Sullivan
Flora Road Reconstruction-Euclid Full Road Reconstruction;OCI:27.96 2015 $1,487 $1,487
to Trent
Madison Road Reconstruction-40th Full Road Reconstruct;OCI:22.06 2015 $1,680 $1,680
to Thorpe
Euclid Ave Reconstruction-Sullivan Full Road Reconstruction;OCI:28.41 2016 $310 $310
to Marietta
Farr Road Reconstruction-4th to 8th Full Road Reconstruction;OCI:28.93 2016 $585 $585
Progress Road Reconstruction- Full Road Reconstruct;OCI:17.15 2016 $519 $519
Wellesley to Crown
Argonne Road Concrete Pavement- Reconstruct pavement in concrete; 2017 $3,108 $3,108
1-90 to Montgomery OCI:40.35(2012)
Broadway @ Argonne/Mullan Reconstruct Intersections In concrete 2017 $285 $2,110
Concrete Intersections(CN Only) pavement
Euclid Ave Reconstruction-Marietta Full Road Reconstruction;OCI:29.21 2017 $1,557 $1,557
to Flora
Farr Road Reconstruction- Full Road Reconstruction;OCI:29.63 2017 $267 $267
Appleway to 4th
Sprague/Fancher Concrete Reconstruct Intersection in concrete 2017 $212 $1,572
Intersection pavement
Sullivan!Euclid Concrete Reconstruct intersection in concrete 2017 $211 $1,562
Intersection(RW/CN) pavement
The`Total Cost'shown are only for the six years of this TIP. Project costs prior to and beyond these six years are
not included In the amounts shown.
Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
intended by the City to be relied upon by property owners or developers in making development decisions,
Monday,April 01,2013 Page 6 of 7
City of Spokane Valley
Draft Department of Public Works
Six Year Transportation improvement Program
ProjectsListed by Category for the 2014-2019 Six-Year TIP
Dollars in Thousands
Sprague/Argonne-Mullan Concrete Reconstruct intersections in concrete 2018 $2,342 $2,342
Intersections pavement
Total: $16,063 $20,680
Traffic Operations and Maintenance
Project Name Description Start Year City Cost Total Cost
Sullivan Corridor ITS-Indiana to Extend ITS conduit and contols along 2015 $239 $1,766
Trent(SR 290) Sullivan Corridor
Citywide ITS Project Install ITS controllers and fiber along 2016 $123 $915
Broadway,University and
Argonne/Mullan routes with existing
conduit
Total: $362 $2,681
Overall Total: $26,098 $68,043
The'Total Cost'shown are only for the six years of this TIP. Project costs prior to and beyond these six years are
not included in the amounts shown.
Projects and limeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not
Intended by the City to be relied upon by property owners or developers in making development decisions.
Monday,April 01,2013 Page 7 of 7