2013, 04-16 Study Session MINUTES
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Spokane Valley City Hall Council Chambers
Spokane Valley,Washington
April 16,2013 6:00 p.m.
Attendance:
Councilmembers Staff
Tom Towey,Mayor Mike Jackson, City Manager
Gary Schimmels,Deputy Mayor Cary Driskell, City Attorney
Dean Grafos, Councilmember Erik Lamb,Deputy City Attorney
Chuck Hafner, Councilmember Mark Calhoun,Finance Director
Rod Higgins,Couneilmember Mike Stone,Parks &Recreation Director
Ben Wick, Councilmember Erie Guth,Public Works Director
Arne Woodard, Councilmember John Hohman, Community Development Dir
Rick VanLeuven,Police Chief
Chris Bainbridge, City Clerk
Mayor Towey called the meeting to order at 6:00 p.m.
Roll Call: City Clerk Bainbridge called the roll; all Councilmembers were present.
ACTION ITEM:
1.Motion Consideration: Decant Facility Project,Final Design—Eric Guth
It was moved by Deputy Mayor Schimmels and seconded, to authorize the City Manager to finalize and
execute the agreement for engineering consultant services with KPFF Consulting Engineers for the
Spokane Valley Regional Decant Facility final design for a not-to-exceed amount of$146,504.54 with
10%management reserve fund of$14,650. Public Works Director Guth explained that the agreement just
distributed to Council is for the final design of the facility; and that staff is working with WSDOT
(Washington State Department of Transportation ) staff and our consultant and made changes to some of
the improvements to make sure we come within the previously proposed budget;he said WSDOT's fiscal
year ends June 30 so we are trying our best to expend the$60,000 WSDOT funds prior to their year-end;
he said some of the changes included dropping from ten to eight bays, and the biggest change was in the
structure, that we will keep the foundation so a structure could be added later, and will also keep the
heated slab; and said that WSDOT is comfortable with these changes as they have other facilities in
which they can work. Mayor Towey invited public comment; no comments were offered. Vote by
Acclamation:In Favor: Unanimous. Opposed.'None. Motion carried
NON-ACTION ITEMS
2. Park/Library Update—Mike Stone
Parks and Recreation Director Stone said the purpose of this item is to update Council on the progress of
the developing joint site plan for the Sprague property; he went over some of the background items to
explain how this process got started, and highlighted the scope of work of the contract; he mentioned the
Steering Committee members and that they plan to meet monthly to help provide guidance and direction
to the Consultant, and said that the $76,000 cost for the consultant is to be split equally between the City
and the Library. Mr. Stone mentioned they did a mailing to those in the area of the proposed site, and
said it has been very effective and that they are already getting some citizen feedback; and he went over
the plans for the upcoming citizen meetings and said that each meeting will be facilitated by the Steering
Committee, adding that no meetings are planned for the summer as it is too much of an attendance
challenge. Mr. Stone said the final meeting will actually be held on the site so the public can get a feel for
the project. Mr. Stone said the final proposed development site plan will be presented to this Council and
to the Library Board for approval, and that he hopes to have things wrapped up by the first of November.
Council Study Session Minutes 04-16-2013 Page 1 of 2
Approved by Council: 04-23-2013
Mr. Stone also noted that a webpage on our City's website will also be established, Mayor Towey asked
if the committee meetings will be open to the public, and Mr. Stone said he sees no reason why they can't
attend, but added that the Committee will not be taking public input at that time, and said the first meeting
is set for Thursday at 1 p.m.
Councilmember Grafos asked who determined the boundaries of the notice sent out to the public as it will
affect everyone in the City, and said he feels notice should be mailed to more people instead of just
people in one area. Mr. Stone said fluids are an issue and that the City has never done a citywide mailing
as it would be expensive; that ads will be placed in the newspaper, on our website, and likely also on the
Library's website. Councilmember Woodard asked if the Library will have posters displayed in the
library about these meetings, and Mr. Stone said he does not know. Councihnember Grafos also
suggested putting a sign on the property about meetings dates, etc. Mayor Towey said the Library has an
e-mailing list and said that would be another good means to reach people. Mr. Stone said once we have
our webpage up,that will help getting notice to the public.
3. Governance Manual Review—Chris Bainbridge
City Clerk Bainbridge explained that the proposed changes before Council are those discussed earlier, and
include the topic of donations, council vacancies, and committee appointments, along with several minor
edits; and she asked if Council had suggestions for any changes, and no other edits were suggested. It
was determined that this item will come before Council next week to consider approval of a resolution
amending the Governance Manual.
4. Advance Agenda—Mayor Towey
Mayor Towey asked if there were any objections from Council to cancelling the April 30 meeting and no
objections were voiced.
5. Council Check-in--Mayor Towey
Councilmember Higgins said he would Iike to make a presentation, and moved to the podium and
explained that a rather bizarre event occurred on February 5th of this year which lead to a series of events
well chronicled by Ms. Culver of the Spokesman Review, and which were subsequently picked up by the
Associated Press (AP),thereby giving our City its fifteen minutes of fame. Councilmember Higgins said
Ms. Culver wrote a series of articles concerning City Manager Jackson's flip of the coin, and that the coin
and the articles are now combined into a memorial to that event, and he gave the framed material to Mr.
Jackson for the City. Mr. Jackson accepted the framed memorabilia with thanks, and said that he will
find an appropriate place to hang this for everyone to enjoy.
6. City Manager Comments—Mike Jackson
Regarding legislative issues, Mr, Jackson said the House has revised the transportation package today,
that it still need to go to the Senate, and after a lot of debate, it appears it does not include the Sullivan
Bridge; and said he put together some material concerning recent legislative action and will have it
available for Council to read at their pleasure. Mr. Jackson also mentioned that he spoke with our
Lobbyist Ms.Taylor who stated she feels the legislative session could extend past April 28.
There being no further business, it was moved by Deputy Mayon Schimmels, seconded and unanimously
agreed to adjourn. The meeting adjourned at 6:38 p.m.
ATTES Thomas E.Towe , Mayor
(—Chris s me Bainbrid_e, -ity Clerk
Council Study Session Minutes 04-16-2013 Page 2 of 2
Approved by Council: 04-23-2013