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2013, 05-28 Regular Meeting AMENDED AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday,May 28,2013 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor Steve Williams,New Life Assembly of God Church PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: May Community Recognition, Presentation of Key and Certificate—Mayor Towey MAYOR'S REPORT: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and address for the record and limit remarks to three minutes. 1.PUBLIC HEARING: Draft 2014-2019 Transportation Improvement Plan—Steve Worley 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the following claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS: TOTAL AMOUNT 5/09/2013 4311-4315, 4330, 29075-29078 $252,331.44 5/09/2013 5555-5566 $1,409.50 5/09/2013 5567 $550.00 5/09/2013 29079-29130, 502130037 $262,548.46 5/10/2013 29131-29156 $93,851.60 5/17/2013 29157-29212 $559,389.07 5/21/2013 4331-4335, 29213-29214 $71,002.16 GRAND TOTAL: $1,241,082.23 b. Approval of Payroll for period ending May 15, 2013: $296,606.98 c. Approval of Reappointment of Liz Beck to Tourism Promotion Area Commission d. Approval of May 14, 2013 Council Meeting Minutes, Regular Format e. Approval of May 21, 2013 Council Meeting Minutes, Study Session Council Agenda 05-28-13 Formal Format Meeting Page 1 of 2 NEW BUSINESS: 3. Second Reading Proposed Ordinance 13-005, Dangerous Dog—Cary Driskell [public comment]. 4. Second Reading Proposed Ordinance 13-006 Amending 2013 Budget—Mark Calhoun [public comment] 5. First Reading Proposed Ordinance 13-007, Manufactured Homes on Individual Lots—Micki Harnois [public comment] 6. Motion Consideration: Approval of 2014-2019 Stormwater Capital Improvement Plan—Eric Guth [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium, please state your name and address for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 8. Advance Agenda—Mayor Towey INFORMATION ONLY(will not be reported or discussed): 9. Department Monthly Reports 10. Valley Corridor Environmental Assessment Project Update 11. Planning Commission Minutes of April 11,2013, and April 25, 2013 12. Initiative 502 Initial Draft Rules 7. Lodging Tax Funding Process -Erik Lamb/Mark Calhoun CITY MANAGER COMMENTS ADJOURNMENT General Meetinji Schedule(meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2—d and 4th Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats(the less formal meeting)are generally held the lgt 3�d and 5th Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509)921-1000 as soon as possible so that arrangements may be made. Council Agenda 05-28-13 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 28, 2013 Department Director Approval: ❑ Item: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information [' admin. report ❑ pending legislation AGENDA ITEM TITLE: PUBLIC HEARING - Draft 2014—2019 Six Year Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010, Perpetual advanced six-year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: Adopted 2013-2018 Six Year TIP last year on June 26, 2012, Resolution #12-003; Presentation of Draft 2014-2019 Six Year TIP at Council's April 2, 2013 and May 7, 2013 Study Sessions. BACKGROUND: The City is required by RCW 35.77.010 to prepare and after public hearing adopt a revised and extended comprehensive transportation program for the ensuing six calendar years. This plan must be submitted to the Washington State Secretary of Transportation by July 1St of each year. The attached draft Six Year TIP incorporates minor comments received from the May 7th Council Meeting and represents a significant revision to previously adopted TIPs. The Project category report has been updated to show overall total project costs instead of only costs incurred within the current 6-year TIP. All projects identified from the Pavement Management Program (PMP) have been grouped together under the title "20XX Street Preservation Program" for each year in this six-year TIP. With the update to the PMP currently underway, it is anticipated that the PMP project list will change as streets deteriorate either faster or slower than previously projected. Therefore, specific projects have not been identified. As funding becomes available for specific projects, they can be added to the TIP. Staff has reviewed historical funding levels for federal, state and City funds from the past ten years to estimate projected funding levels available during the next six years. The final adopted Six-Year TIP is required to be fiscally constrained and reflect realistic expectations of annual funding levels. Excluding funding for large capital projects such as Barker Bridge and Sullivan Bridge, the City has averaged approximately $2.7M in federal funds, $1.9M in State funds and $0.64M in local (non-City) funds for a total of about $5.26M per year in grant funding. Based upon feedback from the council and a review of projected funding, staff has added 3 new projects to the Six Year TIP. These projects include Barker Rd (Spokane River to Euclid), Barker Rd (Euclid to Trent) and Appleway Trail Phase 4 (University to Balfour Park) Other needed and worthwhile projects that do not fit within the limited amount of funding anticipated from state, federal and local (non-City) grants and City revenues are listed in the `Unfunded Projects List.' Based on council discussion, staff will continue to develop the TIP centered on Council priorities and goals. This draft should be considered a `work in progress'. It may be updated again after receiving comments. OPTIONS: RECOMMENDED ACTION OR MOTION: Conduct public hearing. BUDGET/FINANCIAL IMPACTS: As the proposed 2014-2019 Six Year TIP continues to evolve, staff will coordinate with the Finance Department regarding the city's ability to meet local match requirements for grants. STAFF CONTACT: Steve Worley, Senior Engineer— Capital Projects ATTACHMENTS: 1) Draft 2014-2019 TIP, 2) Unfunded Projects List, 3) Categorized List of Projects, 4) Annual List of Projects, 5) Map of Final 2014-2019 Six Year TIP City of Spokane Valley Public Works Department i`Vailey DRAFT 2014 - 2019 Six Year Transportation Improvement Program Resolution 13- , Funding Sources: • ARRA • BR • City • CDBG • CMAQ • Developers • EECBG • FHWA • FMSIB • HUD • REET • Other Fed • Other RR • Other State • SP • SRTS • SW • STA • STP(E) • STP(U) • TA • TIB • UAP • UCP • WSDOT • WTSC • WUTC City of Spokane Valley Department of Public Works 2014 — 2019 Six-Year Transportation Improvement Program Glossary & Abbreviations American Recovery & Reinvestment Act Bridge Replacement Program City Funds Community Development Block Grant Congestion Management/Air Quality Private Developer Funds Energy Efficiency and Conservation Block Grant Federal Highway Administration Freight Mobility Strategic Investment Program Housing & Urban Development Real Estate Excise Tax Misc. Federal Funding Sources Railroad Funding Misc. State Funding Sources TIB Sidewalk Program Safe Routes to School City Stormwater Funds Spokane Transit Authority Surface Transportation Program (Enhancement) Surface Transportation Program (Urban) Transportation Alternatives Transportation Improvement Board TIB Urban Arterial Program TIB Urban Corridor Program Washington Department of Transportation Washington Traffic Safety Commission Washington Utilities &Transportation Commission Funding Status: • S Project Funding is Secured • P Project Funding is Planned. The Most Probable Funding Sources have been Identified. Project Phases: • PE Preliminary Engineering • RW Right-of-Way • CN Construction Construction Type: • PCC Portland Cement Concrete • HMA Hot Mix Asphalt • ITS Intelligent Transportation System (Integrated Traffic Signal Control Systems) Street Functional Classifications: Urban: • 14 • 16 • 17 • 19 Principal Arterial Minor Arterial Collector Arterial Local Access Spokane Valley Project/Description/Current Status Draft 2014 - 2019 Six-Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2014 2015 2016 2017 2018 2019 Total 1 Argonne Road- 190 to Trent S 0.38 0 0 582 582 City 79 79 CMAQ 503 503 Revise Signal Phasing,Add NB Right Turn Lane at Montgomery, Intersection Improvements at Knox Funding Secured(SRTC 06-31),City Project#0060 Project Total 582 582 2 Sullivan/Euclid Concrete Intersection (PE) S Reconstruct intersection in concrete pavement Funding secured for PE& RW, (SRTC#09-06);City Project#141 0 53 0 0 52 City 7 STP(U) 45 7 45 Project Total 52 52 3 Sullivan Road West Bridge S Reconstruct and widen west(southbound)bridge Recv'd FMSIB, BR&TIB grants;City Project#0155 0.08 0 0 16,880 16,880 BR 2,852 2,852 5,704 City 893 893 1,786 FMSIB 1,000 1,000 2,000 Other 1,945 1,945 3,890 Fed UCP 1,750 1,750 3,500 Project Total 8,440 8,440 16,880 4 Mission Ave. - Flora Rd.to Barker Rd. (PE/RW) 1 148 400 0 548 City 74 74 S STP(U) 474 474 Reconstruct with curb,sidewalks, bike lanes and stormwater facilities; PE& RW Funding Secured,(SRTC#09-01) City Project#0123, Project Total 548 548 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/22/2013 Page 1 Spokane ley Project/Description/Current Status Draft 2014 - 2019 Six-Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2014 2015 2016 2017 2018 2019 Total 5 Spokane Valley-Millwood Trail-SCC to s Evergreen Rd(PE) Construct Shared Use Pathway on abandoned Railroad Right-of-way PE Funded; SRTC#TE10-04; City Project#0145 6.5 440 0 0 440 City STP(E) 440 440 Project Total 440 440 6 Mansfield Ave Connection-Pines(SR-27)to 0.21 0 0 951 951 City 13 13 5 200-ft East of Houk Rd CMAQ UCP 792 792 Construct 3-lane arterial gap connection from Pines to Houk,w/sidewalk,curb,and stormwater facilities Develop 146 146 ers PE/RW funded by CMAQ(SRTC#10-12),CN Funded by TIB(#9-E-208(003)-1),City Project#0156 Project Total 951 951 7 SR-27(Pines) &Grace Ave. Intersection Safety S Safety Improvements,Add left turn-lane HSIP funded; City Project#0166 0.25 0 0 523 523 City Other 523 523 Fed Project Total 523 523 8 Sullivan Road Corridor Traffic Study- 1-90 to S Wellesley Conceptual Planning for Sullivan Road corridor improvements STP Funded; City Project#0177 2 80 0 0 80 City 11 STP(U) 69 11 69 Project Total 80 80 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/22/2013 Page 2 Spokane ley Project/Description/Current Status Draft 2014 - 2019 Six-Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2014 2015 2016 2017 2018 2019 Total 9 Adams St Resurfacing Project-4th to Sprague 0.25 0 0 195 195 City 27 27 S CDBG 168 168 Pavement Resurfacing&ADA upgrades CDBG Funded;City Project# Project Total 195 195 10 Citywide Traffic Sign Project S Replacement of regulatory&warning signs throughout City QRSP funded,City Project#0181 0 0 0 100 100 City Other 100 100 Fed Project Total 100 100 11 Sprague Ave Resurfacing-Vista to Argonne 0.5 41 0 629 670 City 91 91 S STP(U) 579 579 Grind/Overlay; OCI:34.04 STP funded Project Total 670 670 12 2014 Street Preservation Project P 0 50 0 1,950 2,000 City 2,000 2,000 Euclid Ave Reconstruction-Flora to E City limits; Evergreen Rd Resurfacing-Sprague to Mission;Mullen Rd Resurfacing-Dishman-Mica to Broadway; Project Total 2,000 2,000 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/22/2013 Page 3 Spokane ley Project/Description/Current Status Draft 2014 - 2019 Six-Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2014 2015 2016 2017 2018 2019 Total 13 Appleway Trail Phase 2-University to p Evergreen (RW&CN) Construct Shared Use Pathway along abandoned Railroad Right-of-Way PE funded with City Funds 2 0 0 2,542 2,542 City 343 343 CMAQ 2,199 2,199 Project Total 2,542 2,542 14 ITS Infill Project, Phase 1 P 0 26 0 302 328 City 4 41 45 CMAQ 22 261 283 Install ITS controllers and fiber along Broadway, University and Argonne/Mullan routes with existing conduit Project Total 26 302 328 15 Sidewalk Infill Program- Phase 3 P Complete gaps in sidewalk system throughout City,ADA upgrades 0 38 25 592 655 City 12 7 70 89 CMAQ 75 46 445 566 Project Total 87 53 515 655 16 Sprague Ave Resurfacing-Argonne to Herald 0.6 60 0 665 725 City 98 98 S STP(U) 627 627 Grind/Overlay; OCI:33.28 STP Funded Project Total 725 725 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/22/2013 Page 4 Spokane ley Project/Description/Current Status Draft 2014 - 2019 Six-Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2014 2015 2016 2017 2018 2019 Total 17 Sullivan Corridor ITS- Indiana to Trent(SR 290) 1.75 105 0 809 914 City 14 109 123 P CMAQ 91 700 791 Extend ITS conduit and contols along Sullivan Corridor Project Total 105 809 914 18 Sullivan Road Resurfacing-Broadway to S Mission Grind/Overlay; OCI:32.49 STP Funded 0.17 30 0 0 30 City STP(U) 4 26 4 26 Project Total 30 30 19 Sullivan Road Resurfacing-Sprague to S Broadway Grind/Overlay; OCI:31.2 STP Funded 0.5 52 0 788 840 City STP(U) 113 727 113 727 Project Total 840 840 20 2015 Street Preservation Project P 0 50 0 1,950 2,000 City 2,000 2,000 Dishman-Mica Resurface-Sands to Thorpe; Euclid Ave Recon-West end of City to Sullivan; Flora Rd Recon-Euclid to Trent;Madison Rd Recon-40th to Thorpe;Mission Ave Resurface-Argonne to Herald; Mullen Rd Resurface- Broadway to Mission Project Total 2,000 2,000 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/22/2013 Page 5 Spokane ley Project/Description/Current Status Draft 2014 - 2019 Six-Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2014 2015 2016 2017 2018 2019 Total 21 Appleway Trail Phase 3-Evergreen to Corbin 2.35 214 0 2,860 3,074 City 29 386 415 p CMAQ 185 2,474 2,659 Construct Shared Use Pathway along abandoned Railroad Right-of-Way Project Total 214 2,860 3,074 22 Bowdish Sidewalk-8th to 12th P Construct sidewalk along both sides of Bowdish 0.25 64 65 472 601 City 14 68 82 SRTS 83 436 519 Project Total 97 504 601 23 Mission Ave. - Flora Rd.to Barker Rd. (CN) P Widen&Overlay with curb,sidewalks, bike lanes and stormwater facilities 1 0 0 3,416 3,416 City UAP 683 2,733 683 2,733 Project Total 3,416 3,416 24 Park Road#1 Sidewalk Project-Sinto Ave.to 0.44 15 25 416 456 City 5 56 61 p Indiana Ave. SRTS 35 360 395 Construct sidewalk along east side of Park Road from 200-ft S.of Sinto to Indiana Ave.and 165-ft gap on Mission Ave. east of Park Rd Project Total 40 416 456 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/22/2013 Page 6 Spokane ley Project/Description/Current Status Draft 2014 - 2019 Six-Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2014 2015 2016 2017 2018 2019 Total 25 Appleway Trail Phase 4-University Rd.to p Balfour Park Extend Shared Use pathway to Balfour Park 0.5 100 400 700 1,200 City 68 94 162 TA 432 606 1,038 Project Total 500 700 1,200 26 2016 Street Preservation Project P 0 50 0 1,950 2,000 City 2,000 2,000 Appleway Blvd Resurface-Vista to Dishman-Mica; Dishman-Mica Rd Resurface-Thorpe to S City limits; Euclid Ave Recon-Sullivan to Marietta; Farr Rd Recon-4th to 8th; Progress Rd Recon-Wellesley to Crown Project Total 2,000 2,000 27 Barker Road/BNSF Grade Separation (PE & 0 3,000 1,600 0 4,599 City 101 256 263 620 p RW Only) Other 180 540 720 Fed Other 611 1,368 1,049 3,028 Fed Construct Grade Separation at Barker/BNSF RR/Trent(SR290) Other- 38 95 98 231 RR FY09 Federal Earmark for$720K million,$10M received from FMSIB for CN phase Project Total 750 1,899 1,950 4,599 28 Broadway Improvement Project-Flora to p Barker 0 543 1,000 4,163 5,706 City 309 833 1,142 UAP 1,234 3,330 4,564 Extend Broadway arterial to Barker Rd, Realign Broadway connection east of Barker Project Total 1,543 4,163 5,706 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/22/2013 Page 7 Spokane ley Project/Description/Current Status Draft 2014 - 2019 Six-Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2014 2015 2016 2017 2018 2019 Total 29 Sullivan/Euclid Concrete Intersection (RW/CN) P Reconstruct intersection in concrete pavement 0 0 0 1,562 1,562 City 211 211 STP(U) 1,351 1,351 Project Total 1,562 1,562 30 Broadway @ Argonne/Mullan Concrete p Intersections (CN Only) Reconstruct intersections in concrete pavement 0 0 0 2,110 2,110 City STP(U) 285 1,825 285 1,825 Project Total 2,110 2,110 31 Park Road#2- Broadway to Indiana(RW&CN) 0.75 0 150 2,877 3,027 City 20 388 408 P STP(U) 130 2,489 2,619 Reconstruct to a 3-lane section with curb,sidewalks, bike lanes and stormwater facilities Project Total 150 2,877 3,027 32 2017 Street Preservation Project P 0 30 0 1,370 1,400 City 1,400 1,400 Euclid Ave Recon-Marietta to Flora; Evergreen Rd Resurface-190 to Indiana; Farr Rd Recon-Appleway to 4th; Sprague Ave Resurface-Flora to Corbin;Sprague Ave Resurface-Park to Vista;Sprague Ave Resurface-Sullivan to Conklin Project Total 1,400 1,400 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/22/2013 Page 8 Spokane Project/Description/Current Status Draft 2014 - 2019 Six-Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2014 2015 2016 2017 2018 2019 Total 33 Barker Rd-Spokane River to Euclid P Reconstruct and widen to 3-lane urban section 0.53 378 25 2,899 3,302 City 81 580 661 UAP 322 2,319 2,641 Project Total 403 2,899 3,302 34 Argonne Road Concrete Pavement- 1-90 to p Montgomery Reconstruct pavement in concrete; OCI:40.35(2012) 0.25 359 0 2,749 3,108 City 359 2,749 3,108 Project Total 359 2,749 3,108 35 Spokane Valley-Millwood Trail-SCC to p Evergreen Rd(RW&CN) Construct Shared Use Pathway on abandoned Railroad Right-of-way 6.5 0 100 2,140 2,240 City STP(E) 14 289 303 86 1,851 1,937 Project Total 100 2,140 2,240 36 2018 Street Preservation Project P 0 30 0 1,370 1,400 City 1,400 1,400 Project Total 1,400 1,400 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/22/2013 Page 9 Spokane Project/Description/Current Status Draft 2014 - 2019 Six-Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2014 2015 2016 2017 2018 2019 Total 37 2019 Street Preservation Project P 0 30 0 1,370 1,400 City 1,400 1,400 Project Total 38 Barker Rd-Euclid to 0.1 mi. S. of Trent Ave p (SR290) Reconstruct Barker to 3-lane urban section 0.75 471 100 0 571 City UAP 1,400 1,400 114 114 457 457 Project Total 571 571 Totals: 6,456 3,890 61,882 72,228 17,961 16,037 10,097 11,687 9,585 6,860 72,227 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/22/2013 Page 10 p"okan .Walley Draft 2014 - 2019 Six-Year Transportation Improvement Program Six-Year Transportation Improvement Program Totals Secured Projects Planned Projects Totals Year Federal State Other City Total Federal State Other City Total Federal State Other City Total 2014 $8,325 $3,542 $146 $1,293 $13,306 $2,296 $0 $0 $2,359 $4,655 $10,621 $3,542 $146 $3,652 $17,961 2015 $5,550 $2,750 $0 $1,010 $9,310 $1,133 $2,733 $0 $2,861 $6,727 $6,683 $5,483 $0 $3,871 $16,037 2016 $0 $0 $0 $0 $0 $5,632 $1,234 $38 $3,193 $10,097 $5,632 $1,234 $38 $3,193 $10,097 2017 $0 $0 $0 $0 $0 $4,854 $3,652 $95 $3,086 $11,687 $4,854 $3,652 $95 $3,086 $11,687 2018 $0 $0 $0 $0 $0 $4,164 $2,319 $98 $3,004 $9,585 $4,164 $2,319 $98 $3,004 $9,585 2019 $0 $0 $0 $0 $0 $1,851 $457 $0 $4,552 $6,860 $1,851 $457 $0 $4,552 $6,860 Total $13,875 $6,292 $146 $2,303 $22,616 $19,930 $10,39 $231 $19,055 $49,611 $33,805 $16,687 $377 $21,358 $72,227 5 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,an are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/22/2013 Page 1 City of Spokane Valley Department of Public Works Six-Year TIP Unfunded List Projects w/No Currently Identified Funding Within Existing Resources Dollars in Thousands Project Name Project Description Total Cost Arterial Improvement Projects Bowdish Road-16th to Sprague Sprague to 8th:Inlay&Enhancement;8th to 16th: Reconstruct $2,858 as 2-lane section w/curb,sidewalk,bike lanes and new stormwater facilities Bowdish Road-24th to 16th Reconstruct Roadway as 2-lane section w/curb,sidewalk and $2,846 new stormwater facilities; Bowdish Road-32nd to 24th Reconstruct Roadway as 2-lane section w/curb,sidewalk and $2,637 new stormwater facilities; Sullivan Road North Extension(Bigelow Reconstruct and widen the Sullivan Road extension north also $55 Gulch) known as Bigelow Gulch Road to a 4-lane roadway with 8-foot shoulders and a 12-foot two way left turn lane. Wellesley Realignment @ Barker/SR290 Realign connection of Wellesley to Barker Rd and SR290,3-lane $5,187 section,Part of Barker/BNSF Grade Separation Bridge Projects Barker Road/BNSF Grade Separation(CN Construct Grade Separation at Barker/BNSF RR/Trent(SR290) $44,500 Only) Park Road/BNSF Grade Separation Reconstruct Park Road to separate the grades of Park Road and $16,520 the BNSF railroad tracks. Pines Rd/BNSF Grade Separation Construct grade separation at Pines Rd(SR-27)/Trent Ave(SR $45,000 290)/BNSF RR Sullivan Rd/BNSF Grade Separation Upgrade and widen grade separation at Sullivan/BNSF/Trent $45,000 Improvements (SR290) Congestion Improvement Projects Pines Corridor ITS-Sprague to 16th Traffic Signal Control System for Corridor $785 Saltese/Sullivan Traffic Signal Improvements to Intersection,Install Traffic Signal(In $586 coordination w/Spokane County) Sprague/Barker Traffic Signal Install Traffic Signal $594 SR-27(Pines)/Mirabeau Parkway Traffic Install Traffic Signal $575 Signal Pedestrian/Bicycle Projects Bowdish Sidewalk-12th to 16th Construct Sidewalk along both sides of Bowdish $557 Greenacres Trail-Sullivan to E City Limits Construct Shared Use Pathway on abandoned railroad right-of- (RW&CN) way $1,095 Park Road#2 Sidewalk Project-Marietta Ave. Construct sidewalk along one side of Park Road and 160-ft gap to Buckeye Ave. on north side of Buckeye Ave east of Park Road $143 Projects listed here have been identified as needed projects,but don't currently have funding identified. Funding for these projects will be pursued as grant opportunities become available. 5/22/2013 1 of 2 Reconstruction Projects Sprague/Fancher Concrete Intersection Reconstruct Intersection in concrete pavement $1,572 Sullivan/Kiernan Concrete Intersection Reconstruct Intersection in concrete pavement $1,423 Sullivan/Marietta Concrete Intersection Reconstruct intersection in concrete pavement $1,493 Sprague/Thierman Concrete Intersection Reconstruct intersection in concrete pavement $1,243 Sprague/University Concrete Intersection Reconstruct intersection in concrete pavement. $1,660 Sprague/Argonne-Mullan Concrete Reconstruct intersections in concrete pavement $2,342 Intersections Street Preservation Projects Pavement Management Program-Local Annual street preservation projects $11,664 Access $190,335 Projects listed here have been identified as needed projects,but don't currently have funding identified. Funding for these projects will be pursued as grant opportunities become available. 5/22/2013 2 of 2 City of Spokane Valley Department of Public Works Six Year Transportation Improvement Program Projects Listed by Category for the 2014-2019Six-Year TIP Dollars in Thousands Arterial Improvements Project Name Description Start Year City Cost Total Cost Mission Ave.-Flora Rd.to Barker Reconstruct with curb,sidewalks, 2014 $74 $548 Rd. (PE/RW) bike lanes and stormwater facilities; Mission Ave.-Flora Rd.to Barker Widen&Overlay with curb, 2015 $683 $3,416 Rd. (CN) sidewalks, bike lanes and stormwater facilities Broadway Improvement Project- Extend Broadway arterial to Barker 2016 $1,142 $5,706 Flora to Barker Rd, Realign Broadway connection east of Barker Park Road#2-Broadway to Indiana Reconstruct to a 3-lane section with 2017 $408 $3,027 (RW&CN) curb,sidewalks, bike lanes and stormwater facilities Barker Rd-Spokane River to Euclid Reconstruct and widen to 3-lane 2017 $661 $3,302 urban section Barker Rd-Euclid to 0.1 mi.S.of Reconstruct Barker to 3-lane urban 2019 $114 $571 Trent Ave(SR290) section Total: $3,082 $16,570 Bridge Projects Project Name Description Start Year City Cost Total Cost Sullivan Road West Bridge Reconstruct and widen west 2014 $1,786 $16,880 (southbound)bridge Barker Road/BNSF Grade Construct Grade Separation at 2016 $620 $4,599 Separation(PE&RW Only) Barker/BNSF RR/Trent(SR290) Total: $2,406 $21,479 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Wednesday, May 22,2013 Page 1 of 5 City of Spokane Valley Department of Public Works Six Year Transportation Improvement Program Projects Listed by Category for the 2014-2019Six-Year TIP Dollars in Thousands Congestion Improvements Project Name Description Start Year City Cost Total Cost Argonne Road-190 to Trent Revise Signal Phasing,Add NB 2014 $79 $582 Right Turn Lane at Montgomery, Intersection Improvements at Knox Mansfield Ave Connection-Pines Construct 3-lane arterial gap 2014 $13 $951 (SR-27)to 200-ft East of Houk Rd connection from Pines to Houk,w/ sidewalk,curb,and stormwater facilities Sullivan Road Corridor Traffic Study- Conceptual Planning for Sullivan 2014 $11 $80 1-90 to Wellesley Road corridor improvements Total: $103 $1,613 Pedestrian/Bicycle Program Project Name Description Start Year City Cost Total Cost Spokane Valley-Millwood Trail-SCC Construct Shared Use Pathway on 2014 $0 $440 to Evergreen Rd(PE) abandoned Railroad Right-of-way Appleway Trail Phase 2-University Construct Shared Use Pathway 2014 $343 $2,542 to Evergreen(RW&CN) along abandoned Railroad Right-of- Way Sidewalk Infill Program-Phase 3 Complete gaps in sidewalk system 2014 $89 $655 throughout City,ADA upgrades Appleway Trail Phase 3-Evergreen Construct Shared Use Pathway 2015 $415 $3,074 to Corbin along abandoned Railroad Right-of- Way Bowdish Sidewalk-8th to 12th Construct sidewalk along both sides 2015 $82 $601 of Bowdish Park Road#1 Sidewalk Project- Construct sidewalk along east side of 2015 $61 $456 Sinto Ave.to Indiana Ave. Park Road from 200-ft S.of Sinto to Indiana Ave.and 165-ft gap on Mission Ave.east of Park Rd Appleway Trail Phase 4-University Extend Shared Use pathway to 2015 $162 $1,200 Rd.to Balfour Park Balfour Park Spokane Valley-Millwood Trail-SCC Construct Shared Use Pathway on 2018 $303 $2,240 to Evergreen Rd(RW&CN) abandoned Railroad Right-of-way Total: $1,455 $11,208 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Wednesday, May 22,2013 Page 2 of 5 City of Spokane Valley Department of Public Works Six Year Transportation Improvement Program Projects Listed by Category for the 2014-2019Six-Year TIP Dollars in Thousands Safety Program Project Name Description Start Year City Cost Total Cost SR-27(Pines)&Grace Ave. Safety Improvements,Add left turn- 2014 $0 $523 Intersection Safety lane Citywide Traffic Sign Project Replacement of regulatory&warning 2014 $0 $100 signs throughout City Total: $0 $623 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Wednesday, May 22,2013 Page 3 of 5 City of Spokane Valley Department of Public Works Six Year Transportation Improvement Program Projects Listed by Category for the 2014-2019Six-Year TIP Dollars in Thousands Street Preservation Projects Project Name Description Start Year City Cost Total Cost Adams St Resurfacing Project-4th Pavement Resurfacing&ADA 2014 $27 $195 to Sprague upgrades Sprague Ave Resurfacing-Vista to Grind/Overlay;OCI:34.04 2014 $91 $670 Argonne 2014 Street Preservation Project Euclid Ave Reconstruction-Flora to 2014 $2,000 $2,000 E City limits; Evergreen Rd Resurfacing-Sprague to Mission; Mullan Rd Resurfacing-Dishman- Mica to Broadway; Sprague Ave Resurfacing-Argonne Grind/Overlay;OCI:33.28 2014 $98 $725 to Herald Sullivan Road Resurfacing- Grind/Overlay; OCI:32.49 2015 $4 $30 Broadway to Mission Sullivan Road Resurfacing-Sprague Grind/Overlay;OCI:31.2 2015 $113 $840 to Broadway 2015 Street Preservation Project Dishman-Mica Resurface-Sands to 2015 $2,000 $2,000 Thorpe; Euclid Ave Recon-West end of City to Sullivan; Flora Rd Recon-Euclid to Trent; Madison Rd Recon-40th to Thorpe;Mission Ave Resurface-Argonne to Herald; Mullan Rd Resurface-Broadway to Mission 2016 Street Preservation Project Appleway Blvd Resurface-Vista to 2016 $2,000 $2,000 Dishman-Mica; Dishman-Mica Rd Resurface-Thorpe to S City limits; Euclid Ave Recon-Sullivan to Marietta; Farr Rd Recon-4th to 8th; Progress Rd Recon-Wellesley to Crown 2017 Street Preservation Project Euclid Ave Recon-Marietta to Flora; 2017 $1,400 $1,400 Evergreen Rd Resurface-190 to Indiana; Farr Rd Recon-Appleway to 4th; Sprague Ave Resurface-Flora to Corbin; Sprague Ave Resurface-Park to Vista;Sprague Ave Resurface- Sullivan to Conklin 2018 Street Preservation Project 2018 $1,400 $1,400 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Wednesday,May 22,2013 Page 4 of 5 City of Spokane Valley Department of Public Works Six Year Transportation Improvement Program Projects Listed by Category for the 2014-2019Six-Year TIP Dollars in Thousands 2019 Street Preservation Project 2019 $1,400 $1,400 Total: $10,533 $12,660 Street Reconstruction Projects Project Name Description Start Year City Cost Total Cost Sullivan/Euclid Concrete Reconstruct intersection in concrete 2014 $7 $52 Intersection(PE) pavement Sullivan/Euclid Concrete Reconstruct intersection in concrete 2017 $211 $1,562 Intersection(RW/CN) pavement Broadway @ Argonne/Mullan Reconstruct intersections in concrete 2017 $285 $2,110 Concrete Intersections(CN Only) pavement Argonne Road Concrete Pavement- Reconstruct pavement in concrete; 2018 $3,108 $3,108 1-90 to Montgomery OCI:40.35(2012) Total: $3,611 $6,832 Traffic Operations and Maintenance Project Name Description Start Year City Cost Total Cost ITS Infill Project, Phase 1 Install ITS controllers and fiber along 2014 $45 $328 Broadway, University and Argonne/Mullan routes with existing conduit Sullivan Corridor ITS-Indiana to Extend ITS conduit and contols along 2015 $123 $914 Trent(SR 290) Sullivan Corridor Total: $168 $1,242 Overall Total: $21,358 $72,227 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Wednesday, May 22,2013 Page 5 of 5 City of Spokane Valley Department of Public Works Six Year Transportation Improvement Program 2014 - 2010 Dollars in Thousands Item# Project Name Primary Source City Amount Total Amount 1 Argonne Road- 190 to Trent CMAQ 79 582 2 Sullivan/Euclid Concrete Intersection (PE) STP(U) 7 52 3 Sullivan Road West Bridge BR 893 8,440 4 Mission Ave. - Flora Rd. to Barker Rd. (PE/RW) STP(U) 74 548 5 Spokane Valley-Millwood Trail-SCC to STP(E) 0 440 Evergreen Rd(PE) 6 Mansfield Ave Connection- Pines(SR-27)to UCP 13 951 200-ft East of Houk Rd 7 SR-27 (Pines) &Grace Ave. Intersection Safety Other Fed 0 523 8 Sullivan Road Corridor Traffic Study- 1-90 to STP(U) 11 80 Wellesley 9 Adams St Resurfacing Project-4th to Sprague CDBG 27 195 10 Citywide Traffic Sign Project Other Fed 0 100 11 Sprague Ave Resurfacing-Vista to Argonne STP(U) 91 670 12 2014 Street Preservation Project City 2,000 2,000 13 Appleway Trail Phase 2- University to CMAQ 343 2,542 Evergreen (RW&CN) 14 ITS Infill Project, Phase 1 CMAQ 4 26 15 Sidewalk Infill Program- Phase 3 CMAQ 12 87 16 Sprague Ave Resurfacing-Argonne to Herald STP(U) 98 725 2014 Totals: $3,652 $17,961 2015 Item# Project Name Primary Source City Amount Total Amount 3 Sullivan Road West Bridge BR 893 8,440 14 ITS Infill Project, Phase 1 CMAQ 41 302 15 Sidewalk Infill Program- Phase 3 CMAQ 7 53 17 Sullivan Corridor ITS- Indiana to Trent(SR 290) CMAQ 14 105 18 Sullivan Road Resurfacing- Broadway to Mission STP(U) 4 30 19 Sullivan Road Resurfacing-Sprague to STP(U) 113 840 Broadway 20 2015 Street Preservation Project City 2,000 2,000 21 Appleway Trail Phase 3- Evergreen to Corbin CMAQ 29 214 22 Bowdish Sidewalk-8th to 12th SRTS 14 97 23 Mission Ave. - Flora Rd. to Barker Rd. (CN) UAP 683 3,416 24 Park Road#1 Sidewalk Project-Sinto Ave. to SRTS 5 40 Indiana Ave. 25 Appleway Trail Phase 4- University Rd. to TA 68 500 Balfour Park 2015 Totals: $3,871 $16,037 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Added Projects are shown in Green Rescheduled Proj sown in Orange Funded Projects are shown in Blue Wednesday,May 22,2013 Page 1 of 2 2016 Item# Project Name Primary Source City Amount Total Amoont 15 Sidewalk Infill Program- Phase 3 CMAQ 70 515 17 Sullivan Corridor ITS- Indiana to Trent(SR 290) CMAQ 109 809 21 Appleway Trail Phase 3- Evergreen to Corbin CMAQ 386 2,860 22 Bowdish Sidewalk-8th to 12th SRTS 68 504 24 Park Road#1 Sidewalk Project-Sinto Ave. to SRTS 56 416 Indiana Ave. 25 Appleway Trail Phase 4- University Rd. to TA 94 700 Balfour Park 26 2016 Street Preservation Project City 2,000 2,000 27 Barker Road/BNSF Grade Separation (PE& Other Fed 101 750 RW Only) 28 Broadway Improvement Project- Flora to Barker UAP 309 1,543 2016 Totals: $3,193 $10,097 2017 Item# Project Name Primary Source City Amount Total Amount 27 Barker Road/BNSF Grade Separation (PE& Other Fed 256 1,899 RW Only) 28 Broadway Improvement Project- Flora to Barker UAP 833 4,163 29 Sullivan/Euclid Concrete Intersection (RW/CN) STP(U) 211 1,562 30 Broadway @ Argonne/Mullan Concrete STP(U) 285 2,110 Intersections(CN Only) 31 Park Road#2- Broadway to Indiana(RW&CN) STP(U) 20 150 32 2017 Street Preservation Project City 1,400 1,400 33 Barker Rd-Spokane River to Euclid UAP 81 403 2017 Totals: $3,086 $11,687 2018 Item# Project Name Primary Source City Amount Total Amount 27 Barker Road/BNSF Grade Separation (PE& Other Fed 263 1,950 RW Only) 31 Park Road#2- Broadway to Indiana(RW&CN) STP(U) 388 2,877 33 Barker Rd-Spokane River to Euclid UAP 580 2,899 34 Argonne Road Concrete Pavement- 1-90 to City 359 359 Montgomery 35 Spokane Valley-Millwood Trail-SCC to STP(E) 14 100 Evergreen Rd(RW&CN) 36 2018 Street Preservation Project City 1,400 1,400 2018 Totals: $3,004 $9,585 2018 Item# Project Name Primary Source City Amount Total Amount 34 Argonne Road Concrete Pavement- 1-90 to City 2,749 2,749 Montgomery 35 Spokane Valley-Millwood Trail-SCC to STP(E) 289 2,140 Evergreen Rd(RW&CN) 37 2019 Street Preservation Project City 1,400 1,400 38 Barker Rd- Euclid to 0.1 mi. S. of Trent Ave UAP 114 571 (SR290) 2019 Totals: $4,552 $6,860 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances,and are not intended by the City to be relied upon by property owners or developers in making development decisions. Added Projects are shown in Green Rescheduled Proje; :.hown in Orange Funded Projects are shown in Blue Wednesday,May 22,2013 Page 2 of 2 1 1 7 J1A i eu1 1 1r Spokane Valley-Millwood Trail SCC to Evergreen -Wellesley ' Ill oa'�Q. Corridor Traffic Study J 1-90 to Wellesley --■■ Euclid Ave Reconstruction _—' Concrete Sullivan to Marietta Concrete Intersection SR-27(Pines)&Grace Ave , , Intersection Safety • '�_ "" Euclid Ave Reconstruction I . West End to Sullivan Mansfield Ave Connection SR 27 to 200 feet east of Houk Flora Road Reconstruction Euclid to Trent BNSF Euclid Ave Reconstruction Flora to E City Limits Euclid Ave Reconstruction Marietta to Flora Sullivan Corridor ITS Indiana to Trent(SR 290) Bari Spero Argonne Road Concrete 1-90 to Montgomery Sinto to Indiana (D Mission Ave Re urfacing MiSSIOn T H raid C ;15- Broadway/ 1i g ,I _,Mu11an Road Resurfacing Argonne&Mullan Broadway fo Mission �yfo Indiana Y �1 i Concrete intersections 111 =Mi toMillion Road Resurfacing MEM -• a �I ■•■■_!,:I Dishman Mica to Broadway .-, Sprague Ave Resurfacing -,, '= SPrague - Herald MN Evergreen Road Resurfacing 1-90 to Indiana Sullivan Road Resurfacing Broadway to Mission Evergreen Road Resurfacing Sprague to Mission — Vista to Argonne Adams St Resurfacing 4th to Sprague Sullivan Road Resurfacing Sprague to Broadway Broadway Ave Improveme Flora to Barker liMalli ApplewayTrail Phase 4 Sprague i+ r = �� University to Balfour Park�--� di�_— .1 �� } _�(�� Flora w1 Sprague Ave Resurfacing 11��i.= Soraaue Ave Resurfacing 1111111M1 Sullivan to Conklin �1 Appleway Trail Phase 3r Evergreen to Corbin mik 1.th —8th yr ' Sprague Ave Resurfacing Park to Vista •�� Appleway Blvd Resurfacing ��.. Vista to Dishman Mica 16th Farr Road Reconstruction MI Appleway to 4th MEM h. Farr■. •• — �`- Bowdish Sidewalk , ` „'� ��■■ ...� ' 8th To 12th a �„ r m. .. ... , �1��•� .. - ..._ ii!FrAl �°— ,1 4Ihi 2� ttir ' �'?fit F* ii 1 `` =— �� ? . �� d� 24th 4 mminummur s 32nd who / L ji1a,' ��r`l mil Nis. !tall, Dishman Micarfacing v Sands to Thorpe +�� MI n1 Appleway Trail Phase 2 University to Evergreen Y O 0 Dishman Mica Resurfacing Thorpe to South City Limit Madison Road Reconstruction 40th to Thorpe CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 28, 2013 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST DATE VOUCHER NUMBERS TOTAL AMOUNT 5/09/2013 4311-4315, 4330, 29075-29078 $252,331.44 5/09/2013 5555-5566 $1,409.50 5/09/2013 5567 $550.00 5/09/2013 29079-29130, 502130037 $262,548.46 5/10/2013 29131-29156 $93,851.60 5/17/2013 29157-29212 $559,389.07 5/21/2013 4331-4335,29213-29214 $71,002.16 GRAND TOTAL: $1,241,082.23 Explanation of Fund Numbers found on Voucher Lists #001 - General Fund Other Funds 001.011.000.511 City Council 101 —Street Fund 001.013.000.513. City Manager 103 —Paths&Trails 001.013.015.515. Legal 105—Hotel/Motel Tax 001.016.000. Public Safety 120—CenterPlace Operating Reserve 001.018.013.513. Deputy City Manager 121 —Service Level Stabilization Reserve 001.018.014.514. Finance 122—Winter Weather Reserve 001.018.016.518. Human Resources 123 —Civic Facilities Replacement 001.032.000. Public Works 204—Debt Service 001.058.050.558. Comm. Develop.-Administration 301 —Capital Projects (1st' % REET) 001.058.055.558. Comm. Develop.—Develop.Eng. 302—Special Capital Proj (2"d '/4% REET) 001.058.056.558. Community Develop.-Planning 303 —Street Capital Projects 001.058.057.558. Community Develop.-Building 304—Mirabeau Point Project 001.076.000.576. Parks &Rec—Administration 307—Capital Grants 001.076.300.576. Parks &Rec-Maintenance 309—Parks Capital Grants 001.076.301.571. Parks &Rec-Recreation 310—Civic Bldg Capital Projects 001.076.302.576. Parks &Rec-Aquatics 311 —Pavement Preservation 001.076.304.575. Parks &Rec- Senior Center 312—Capital Reserve 001.076.305.571. Parks &Rec-CenterPlace 402—Stormwater Management 001.090.000.511. General Gov't-Council related 403 —Aquifer Protection Area 001.090.000.514. General Gov't-Finance related 501 —Equipment Rental &Replacement 001.090.000.517. General Gov't-Employee supply 502—Risk Management 001.090.000.518. General Gov't-Centralized Services 001.090.000.519. General Gov't-Other Services 001.090.000.540. General Gov't-Transportation 001.090.000.550. General Gov't-Natural &Economic 001.090.000.560. General Gov't-Social Services 001.090.000.594. General Gov't-Capital Outlay 001.090.000.595. General Gov't-Pavement Preservation RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. STAFF CONTACT: Mark Calhoun, Finance Director; ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 05/09/2013 2:42:34PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 4311 5/3/2013 000048 VANTAGE TRANSFER AGENTS,401A PLAN Ben49132 001.231.14.00 401A:Payment 29,215.16 Total: 29,215.16 4312 5/3/2013 000682 EFTPS Ben49134 403.231.12.00 FEDERAL TAXES:Payment 31,695.40 Total: 31,695.40 4313 5/3/2013 000165 DEPT OF RETIREMENT SYSTEMS Ben49124 001.231.15.00 PERS: Payment 29,548.03 Ben49136 101.231.15.00 PERS: Payment 29,786.46 Total: 59,334.49 4314 5/3/2013 000145 VANTAGEPOINTTRANSFERAGENTS,457 PU Ben49138 001.231.18.00 457 DEFERRED COMPENSATION:Payr 6,871.53 Total: 6,871.53 4315 5/3/2013 000162 VANTAGE TRANSFER AGENTS,401A EXEC PL Ben49140 001.231.14.00 401 EXEC PLAN: Payment 1,083.90 Total: 1,083.90 4330 5/3/2013 000682 EFTPS Ben49144 001.231.11.00 FEDERAL TAXES: Payment 949.40 Total: 949.40 29075 5/3/2013 000120 AWC Ben49122 001.231.16.00 HEALTH PLANS: Payment 110,244.18 Ben49142 001.231.16.00 HEALTH PLANS(COUNCIL):Payment 8,540.69 Total: 118,784.87 29076 5/3/2013 002227 IDAHO TAX COMMISSION Ben49126 001.231.50.03 IDAHO STATE TAX BASE: Payment 1,249.05 Total: 1,249.05 29077 5/3/2013 000699 WA COUNCIL CO/CITY EMPLOYEES Ben49128 001.231.21.00 UNION DUES:Payment 2,288.29 Total: 2,288.29 29078 5/3/2013 002574 WASHINGTON TRUST BANK Ben49130 001.231.20.00 BERG20110-02-03952-4:Payment 859.35 Total: 859.35 10 Vouchers for bank code: apbank Bank total: 252,331.44 10 Vouchers in this report Total vouchers: 252,331.44 Page: 1 vchlist 05/09/2013 1:26:41 PM Voucher List Spokane Valley Page: 1 Bank code: pk-ref Voucher Date Vendor Invoice 5555 5/9/2013 003359 2ND CHURCH OF CHRIST,SCIENTIST PARK REFUND 5556 5/9/2013 003355 ALPHA PHI SORORITY 5557 5/9/2013 003356 CENTRAL VALLEY CLASS OF 2013 5558 5/9/2013 003358 COLEMAN,TIFFANY 5559 5/9/2013 003360 GIESA, LINETTE 5560 5/9/2013 003353 MORSE, ERIC L PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND 5561 5/9/2013 000971 NORTHWEST IMAGES PHOTOGRAPHY PARK REFUND 5562 5/9/2013 003350 OVNICEK, CHRISTY 5563 5/9/2013 003351 PEDERSON, LINDA 5564 5/9/2013 003357 SAM,JESSICA 5565 5/9/2013 003354 SCHLESSMAN, MAKAILA 5566 5/9/2013 003352 SMITH, RUTHIE 12 Vouchers for bank code: pk-ref PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND Fund/Dept 001.237.10.99 Description/Account Amount DEPOSIT REFUND AUDITORIUM Total : 001.237.10.99 DEPOSIT REFUND FOR FIRESIDE I Total : 001.237.10.99 DEPOSIT REFUND FOR GREAT RO Total : 001.237.10.99 DEPOSIT REFUND FOR EDGECLIF Total : 001.237.10.99 DEPOSIT REFUND FOR GREAT RO Total : 001.237.10.99 SUMMER DAY CAMP REFUND Total : 001.237.10.99 DEPOSIT REFUND FOR MIRABEAL Total : 001.237.10.99 OVERPAID DEPOSIT FOR CENTER Total : 001.237.10.99 DEPOSIT REFUND FOR FIRESIDE I Total : 001.237.10.99 DEPOSIT REFUND FOR GREAT RO Total : 001.237.10.99 DEPOSIT REFUND FOR MIRABEAL Total : 001.237.10.99 SUMMER DAY CAMP REFUND Total : 21.50 21.50 158.00 158.00 160.00 160.00 102.00 102.00 210.00 210.00 100.00 100.00 52.00 52.00 34.00 34.00 210.00 210.00 210.00 210.00 52.00 52.00 100.00 100.00 Bank total : 1,409.50 Page: 1 vchlist 05/09/2013 1:51:10PM Voucher List Page: 1 Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice 5567 5/9/2013 003348 DATA PRO SOLUTIONS INC 1 Vouchers for bank code : pk-ref 1 Vouchers in this report I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Ref000049217 Fund/Dept Description/Account Amount 001.237.10.99 RESERVATION FOR CP RECEIVED 550.00 Total : 550.00 Bank total : 550.00 Total vouchers: 550.00 Page: 1 vchlist 05/09/2013 4:18:09PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 29079 5/9/2013 002988 ACE LANDSCAPING 2615 29080 5/9/2013 002931 ALL-WESTERN INDUSTRIAL SUPPLY 95605 29081 5/9/2013 003337 ARROW CONSTRUCTION SUPPLY INC 118658 29082 5/9/2013 003347 BREWER,TAMMY CRYWOLF 29083 5/9/2013 002993 BROADWAY SPLICING SUPPLY 377157 29084 5/9/2013 000673 BUDGET ARBOR&LOGGING LLC 11-1822 29085 5/9/2013 002562 CD'A METALS 596841 29086 5/9/2013 000101 CDW-G BV25417 BX57099 29087 5/9/2013 002572 CINTAS CORPORATOIN 606756301 606756828 606757293 606758294 606758832 606759302 29088 5/9/2013 000143 CITY OF SPOKANE APRIL 2013 29089 5/9/2013 000957 COBALT TRUCK EQUIPMENT SR08555 Fund/Dept Description/Account Amount 101.042.000.542 2013 LANDSCAPING RIGHT OF WA Total : Total : Total : 101.000.000.542 101.042.000.542 001.000.000.342 101.042.000.542 101.042.000.542 101.000.000.542 001.090.000.518 001.090.000.518 101.000.000.542 101.042.000.543 101.000.000.542 101.000.000.542 101.042.000.543 101.000.000.542 SUPPLIES: PW SUPPLIES: PW FALSE ALARM REFUND: PERMIT V Total : Total : Total : Total : Total : SUPPLIES: PW TREE REMOVAL SUPPLIES: PW 32GB KIT FOR HELPDESK2 SOUNDSTATION SUPPLIES: PW ACCOUNT 02356 SERVICE: PW ACCOUNT 02384 SUPPLIES: PW ACCOUNT 02356 SUPPLIES: PW ACCOUNT 02356 SERVICE: PW ACCOUNT 02384 SUPPLIES: PW ACCOUNT 02356 Total : 101.042.000.542 TRANSFER STATION Total : 9,211.41 9,211.41 287.08 287.08 6.11 6.11 65.00 65.00 359.14 359.14 2,717.50 2,717.50 32.07 32.07 576.94 527.18 1,104.12 153.34 163.04 140.45 140.45 190.21 140.45 927.94 7.96 7.96 101.000.000.542 47361: PAINT INSIDE/OUT 1,956.60 Page: 1 vchlist 05/09/2013 4:18:09PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice 29089 5/9/2013 000957 000957 COBALT TRUCK EQUIPMENT (Continued) 29090 5/9/2013 001888 COMCAST MAY 2013 29091 5/9/2013 001157 COUNTRY HOMES POWER EQUIP 102110 102268 29092 5/9/2013 001880 CROWN WEST REALTY LLC 29093 5/9/2013 003255 DAY WIRELESS SYSTEMS 29094 5/9/2013 002604 DELL FINANCIAL SERVICES LLC 29095 5/9/2013 000365 DEPT OF LICENSING 29096 5/9/2013 002157 ELJAY OIL COMPANY 29097 5/9/2013 001232 FASTENAL CO 29098 5/9/2013 002507 FASTENERS, INC 29099 5/9/2013 001253 GORDON THOMAS HONEYWELL 29100 5/9/2013 001728 HP FINANCIAL SERVICES CO MAY 2013 550745 76576176 40204D 4209423 I D LEW88893 S3598677.001 S3607659.001 S3607659.003 APR 13 1042 600365593 600367512 600367629 Fund/Dept 001.090.000.518 101.042.000.542 101.042.000.542 101.042.000.543 101.042.000.543 001.090.000.548 001.090.000.518 101.000.000.542 Description/Account Total : HIGH SPEED INTERNET:CITY HAL Total : SUPPLIES: PW SUPPLIES: PW Total : COMMON AREA MAINT FACILITY C Total : TOWER RENTAL: MAY 2013 Total : LEASE CONTRACT 001-8922117-00 Total : LOST TITLE REQUEST FOR 40204C Total : OIL PRODUCTS FOR MAINT SHOP Total : 101.042.000.542 SUPPLIES: PW 101.000.000.542 SUPPLIES: PW 101.000.000.542 SUPPLIES: PW 101.000.000.542 SUPPLIES: PW 001.011.000.511 001.090.000.548 001.090.000.548 001.090.000.548 LOBBYIST SERVICES Total : Total : Total : SCHEDULE 572CD0E5;3/18-4/17/1; SCHEDULE 572D8DD:5/7-6/6/2013 SCHEDULE 572DA494:5/19-6/18/2C Amount 1,956.60 116.56 116.56 209.45 33.21 242.66 167.06 167.06 202.00 202.00 1,087.48 1,087.48 31.00 31.00 240.66 240.66 13.62 13.62 50.00 58.49 25.29 133.78 3,176.76 3,176/6 783.12 550.02 839.80 Page: 2 vchlist 05/09/2013 4:18:09PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice 29100 5/9/2013 001728 HP FINANCIAL SERVICES CO 29101 5/9/2013 002520 HUSKY INTERNATIONAL TRUCKS 29102 5/9/2013 003344 INLAND PROFESSIONAL TITLE, LLC 29103 5/9/2013 002466 KENWORTH SALES 29104 5/9/2013 003238 KPFF CONSULTING ENGINEERS 29105 5/9/2013 001944 LANCER LTD 29106 5/9/2013 000258 MICROFLEX INC. (Continued) 600367630 82850 82869 83145 83147 83162 83171 83172 83295 83503 83576 83588 CM83145 35707 35708 35709 35751 146083 981385 981617 11226410-0313 0436335 00021250 Fund/Dept Description/Account 001.090.000.548 SCHEDULE 572DD016:5/11-6/10/12 Total : 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 303.303.155.595 303.303.155.595 303.303.155.595 303.303.155.595 101.000.000.542 101.000.000.542 101.000.000.542 402.402.000.531 001.032.000.543 001.090.000.518 SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES RETURN: PW Total : PLAT CERT:SULLIVAN BRIDGE RE PLAT CERT:SULLIVAN BRIDGE RE PLAT CER:SULLIVAN BRIDGE REP PLAT CERT. SULLIVAN BRIDGE RE Total : DUPLICATE PAYMENT ON INVOICE BLAST AND LINE FUEL TANK BLAST AND LINE FUEL TANK Total : DECANT FACILITY STUDY Total : BUSINESS CARDS: KEN VAN DYK Total : TAXTOOLS SOFTWARE RENTAL:A Total : Amount 745.84 2,918.78 293.53 422.36 156.91 195.51 27.83 27.52 41.74 4.98 136.57 471.91 408.19 -130.44 2,056.61 271.75 271.75 271.75 271.75 1,087.00 -47.78 374.45 374.45 701.12 1,967.56 1,967.56 33.97 33.97 343.83 343.83 Page: 3 vchlist 05/09/2013 4:18:09PM Voucher List Spokane Valley Page: 4 Bank code: apbank Voucher Date Vendor Invoice 29107 5/9/2013 000058 OMA A500163 29108 5/9/2013 000881 OXARC R197692 29109 5/9/2013 000019 PURRFECT LOGOS, INC. 31118 29110 5/9/2013 001276 RANDALL, DAVID 1548 29111 5/9/2013 000235 SECURE SHRED 90297 29112 5/9/2013 000709 SENSKE LAWN&TREE CARE INC. 5347352 29113 5/9/2013 003133 SHAMROCK MANUFACTURING INC 1531 29114 5/9/2013 002531 SIX ROBBLEES INC 5-668898 29115 5/9/2013 001140 SPECIAL ASPHALT PRODUCTS INVC061072 INVC061073 29116 5/9/2013 000230 SPOKANE CO AUDITORS OFFICE 29117 5/9/2013 002835 SPOKANE COURIER SERVICES LLC 29118 5/9/2013 003346 SPOKANE VALLEY FARU 29119 5/9/2013 000093 SPOKESMAN-REVIEW APRIL 2013 3739 CRYWOLF 354716 Fund/Dept 001.018.016.518 101.000.000.542 001.058.050.558 402.402.000.531 001.090.000.518 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 001.058.056.558 001.011.000.511 001.000.000.369 001.076.301.571 Description/Account Amount PHYSICAL EXAMS: NEW EMPLOYE Total : SUPPLIES: PW PERMIT CENTER LOGOS Total : Total : SVPW#12-015 BETTMAN/DICKEY C Total : DOCUMENT DESTRUCTION CITY I- Total : EMERGENCY TRAFFIC CONTROL S Total : Total : Total : Total : Total : SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW RECORDING FEES BROADCASTING SERVICES: COUF Total : ACCOUNT#V1864 CINTAS CORP Total : ADVERTISMENT:ACCOUNT 42801 130.00 130.00 90.98 90.98 69.57 69.57 1,088.00 1,088.00 65.76 65.76 542.71 542.71 370.57 370.57 62.29 62.29 7,897.88 7,395.95 15,293.83 639.00 639.00 80.00 80.00 25.00 25.00 198.38 Page: 4 vchlist 05/09/2013 4:18:09PM Voucher List Spokane Valley Page: 5 Bank code: apbank Voucher Date Vendor Invoice 29119 5/9/2013 000093 000093 SPOKESMAN-REVIEW (Continued) 29120 5/9/2013 003318 TACOMA SCREW PRODUCTS INC 30356678 29121 5/9/2013 000335 TIRE-RAMA 29122 5/9/2013 002597 TWISTED PAIR ENTERPRIZES L.L.0 29123 5/9/2013 000337 UPS 29124 5/9/2013 001248 USKH, INC. 8040035327 8080022738 04292013 0000Y3F950173 01372200-5 29125 5/9/2013 000087 VERIZON WIRELESS 9703409928 9703544453 29126 5/9/2013 000140 WALTS MAILING SERVICE 29127 5/9/2013 000038 WASTE MANAGEMENT OF SPOKANE 29128 5/9/2013 002839 WIND WIRELESS INC. 36737 1786587-2681-9 79539 29129 5/9/2013 000711 WMCA TREASURER MAY 2013 MAY-2013 29130 5/9/2013 001409 WORLD CLASS COMMUNICATIONS 130411173101 Fund/Dept Description/Account Amount 101.000.000.542 SUPPLIES: PW 101.000.000.542 001.058.055.558 001.011.000.511 001.090.000.518 303.303.156.595 101.042.000.542 101.042.000.542 402.402.000.531 101.042.000.543 101.042.000.542 001.013.000.513 001.013.000.513 001.076.305.575 47305D:TIRE MAINT 06769D: OIL CHANGE Total : Total : Total : BROADCASTING COUNCIL MTGS:, Total : SHIPPING CHARGES: GENERAL G' Total : 0156-TOPOGRAPHIC MAPPING Al Total : APRIL 2013 VERIZON CELL PHONE APRIL 2013 WIRELESS DATA CARE Total : 14TH AVE STORMWATER PC Total : WASTE MGMT: MAINT FACILITY Total : WIRELESS TELEPHONE/INTERNET Total : WMCA 2013 MEMBERSHIP RENE1A WMCA MEMBERSHIP RENEWAL 2C Total : ANSWERING SERVICE CENTERPL Total : 198.38 70.37 70.37 726.14 26.93 753.07 1,434.84 1,434.84 22.87 22.87 191.49 191.49 1,126.58 560.14 1,686.72 186.27 186.27 180.24 180.24 84.95 84.95 75.00 75.00 150.00 80.00 80.00 Page: 5 vchlist 05/09/2013 4:18:09PM Voucher List Page: 6 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 502130037 5/3/2013 000001 SPOKANE CO TREASURER APRIL 2013 001.016.000.554 SPOKANE COUNTY SERVICES 207,856.17 Total : 207,856.17 53 Vouchers for bank code: apbank Bank total : 262,548.46 53 Vouchers in this report Total vouchers: 262,548.46 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 6 vchlist 05/10/2013 2:39:41PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor 29131 5/10/2013 001081 ALSCO 29132 5/10/2013 000841 BCI CREATIVE INC Invoice LSPO1298521 LSPO1304601 LSPO1310649 11265 29133 5/10/2013 000918 BLUE RIBBON LINEN SUPPLY INC 9428013 9430041 S0053118 S0053609 S0053659 29134 5/10/2013 001795 BRIDAL FESTIVAL 29135 5/10/2013 001961 BUDANO, RANDY 29136 5/10/2013 003300 CAPITAL ONE COMMERCIAL 29137 5/10/2013 000572 CARTER, CAROL 29138 5/10/2013 000326 CONSOLIDATED IRRIGATION#19 29139 5/10/2013 002389 DIRECTPOS 29140 5/10/2013 000795 EARTHWORKS RECYCLING, INC. 2013 Expenses April 2013 Expenses Expenses April 2013 April 2013 16925 31138 Fund/Dept 001.016.000.521 001.016.000.521 001.016.000.521 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 101.042.000.542 001.090.000.519 001.076.305.575 001.076.305.575 001.076.305.575 101.042.000.542 001.076.302.576 001.076.305.575 Description/Account FLOOR MATS: PRECINCT FLOOR MATS PRECINCT FLOOR MATS: PRECINCT Total : WEB DESIGN: CENTERPLACE Total : LINEN SUPPLY AND SERVICE AT C LINEN SUPPLY AND SERVICE AT C LINEN SUPPLY AND SERVICE AT C LINEN SUPPLY AND SERVICE AT C LINEN SUPPLY AND SERVICE AT C Total : BRIDAL FESTIVAL BOOTH FOR CP Total : EXPENSE REIMBURSEMENT Total : SUPPLIES Total : EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : UTILITIES: PARKS UTILITIES: PW Total : SERVICE AT PARK ROAD POOL Total : RECYCLING COLLECTION: CP Amount 20.39 20.39 20.39 61.17 142.50 142.50 142.86 396.92 51.57 177.82 135.44 904.61 1,900.00 1,900.00 72.89 72.89 4,007.58 4,007.58 53.82 44.65 98.47 333.80 156.94 490.74 334.81 334.81 35.00 Page: 1 vchlist 05/10/2013 2:39:41 PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 29140 5/10/2013 000795 000795 EARTHWORKS RECYCLING, INC. (Continued) 29141 5/10/2013 002308 FINKE, MELISSA 29142 5/10/2013 000321 GREATER SPOKANE INC 29143 5/10/2013 002607 HUB SPORTS CENTER 29144 5/10/2013 001635 ISS FACILITY/EVENT SERVICES May 2013 1st QTR May 2013 579230 579298 582824 29145 5/10/2013 000132 MODERN ELECTRIC WATER CO 18187463 29146 5/10/2013 001084 PAPICH,JENNIFER Expenses 29147 5/10/2013 001860 PLATT 3762172 29148 5/10/2013 003343 SENIOR ASSISTANT FUND OF, EASTER!' May 2013 29149 5/10/2013 000709 SENSKE LAWN&TREE CARE INC. 4739879 5481830 29150 5/10/2013 000935 SERVICE PAPER CO 76865347 29151 5/10/2013 000324 SPOKANE CO WATER DIST#3 Fund/Dept 001.076.301.571 001.090.000.550 105.000.000.557 001.076.305.575 001.076.305.575 001.076.305.575 101.042.000.542 001.076.301.571 001.076.305.575 001.076.304.575 001.076.300.576 001.016.000.521 001.016.000.521 April 2013 101.042.000.542 Description/Account Amount INSTRUCTOR PAYMENTS Total : Total : 1ST QTR 2013: ECONOMIC DEV GF Total : LODGING TAX GRANT REIMBURSE Total : EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE APRIL 2013 MONTHLY CLEANING C Total : UTILITIES:PW Total : EXPENSE REIMBURSEMENT Total : SUPPLIES FOR CENTERPLACE Total : SEMINAR REGISTRATION: CLARK- Total : CONTRACT MAINT PARKS:APRIL 2 SERVICES AT PRECINCT SUPPLIES FOR PRECINCT WATER CHARGES: PW Total : Total : Total : 35.00 963.30 963.30 8,645.50 8,645.50 6,000.00 6,000.00 121.15 305.52 7,136.00 7,562.67 22.98 22.98 30.64 30.64 137.88 137.88 45.00 45.00 57,482.94 1,115.22 58,598.16 819.27 819.27 75.99 75.99 Page: 2 vchlist 05/10/2013 2:39:41PM Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice 29152 5/10/2013 000404 SPOKANE VALLEY HERITAGE MUSEUM May 2013 29153 5/10/2013 001083 STANDARD PLBG HEATING CONTROLS 50728 29154 5/10/2013 003173 SYSCO SPOKANE, INC 304251194 29155 5/10/2013 001911 THE GLOVER MANSION CP750 29156 5/10/2013 000038 WASTE MANAGEMENT OF SPOKANE 1786585-2681-3 1786586-2681-1 26 Vouchers for bank code: apbank 26 Vouchers in this report I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Fund/Dept 105.000.000.557 001.016.000.521 001.076.305.575 001.076.305.575 001.076.305.575 001.016.000.521 Description/Account LODGING TAX GRANT REIMBURSE Total : APRIL2013 MONTHLY MAINT: PRE( Total : SUPPLIES:CENTERPLACE Total : EVENT SERVICES AT CENTERPLAI Total : WASTE MANAGEMENT: CENTERPI WASTE MANAGEMENT: PRECINCT Total : Bank total : Total vouchers : Amount 383.34 383.34 570.68 570.68 578.21 578.21 298.81 298.81 774.52 296.88 1,071.40 93,851.60 93,851.60 Page: 3 vchlist 05/17/2013 2:45:38PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 29157 5/17/2013 000958 AAA SWEEPING, LLC 29158 5/17/2013 002988 ACE LANDSCAPING 29159 5/17/2013 003361 ALL-STAR GARAGE DOORS, INC 29160 5/17/2013 001081 ALSCO 49655 49656-A 2733 13573 LSPO1307067 LSPO1313247 29161 5/17/2013 003337 ARROW CONSTRUCTION SUPPLY INC 118770 29162 5/17/2013 000843 ASFPM 29163 5/17/2013 000538 BACON CONCRETE INC 29164 5/17/2013 001816 BENTHIN&ASSOCIATES 29165 5/17/2013 000168 BLACK BOX NETWORK SVC 29166 5/17/2013 001388 CARTEGRAPH SYSTEMS INC 29167 5/17/2013 000863 CENTURY WEST ENG CORP MEMBERSHIP 2013 MEMBERSHIP 2013 PAY APP 1 2025 SPO-043695 SPO-043702 SPO-044326 R-08649 Fund/Dept 402.402.000.531 402.402.000.531 101.042.000.543 101.042.000.543 001.058.057.558 001.058.057.558 101.042.000.542 001.058.050.558 001.058.050.558 303.303.171.595 402.402.000.531 001.076.305.575 001.090.000.518 001.090.000.518 001.032.000.543 233619 101.042.000.542 Description/Account Amount 2013 STREET SWEEPING SERVICE 2013 STORM DRAIN CLEANING SE Total : SPRINKLERS SYSTEM INSTALL: MI Total : SERVICE DOOR: MAINT SHOP Total : FLOOR MATS PERMIT CENTER FLOOR MATS PERMIT CENTER Total : SUPPLIES: PW Total : MEMBERSHIP FEES:J. HOHMAN MEMBERSHIP FEES: D. HORTON Total : 13-001 SPRAGUE AVE ADA IMP CO Total : BETTMAN DICKEY STORMWATER Total : PHONE MAINTENACE PHONE INSTALL ADD NEW PHONE EXTENSION Total : CARTEGRAPH PAVEPLUS&MAP F Total : 2013 TIP SERVICES 59,776.40 31,565.27 91,341.67 3,685.00 3,685.00 1,143.52 1,143.52 44.72 44.72 89.44 126.39 126.39 50.00 50.00 100.00 72,086.17 72,086.17 108.00 108.00 323.39 1,204.86 204.91 1,733.16 1,900.00 1,900.00 7,320.64 Page: 1 vchlist 05/17/2013 2:45:38PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice 29167 5/17/2013 000863 000863 CENTURY WEST ENG CORP 29168 5/17/2013 000729 CH2MHILL INC 29169 5/17/2013 000508 CONOCOPHILLIPS FLEET 29170 5/17/2013 000409 DEPT OF REVENUE 29171 5/17/2013 002920 DIRECTV, INC 29172 5/17/2013 003261 FEHR& PEERS 29173 5/17/2013 001447 FREE PRESS PUBLISHING INC 39803 39804 29174 5/17/2013 000609 GENDRONS CO 3037 29175 5/17/2013 002365 GENERAL DYNAMICS ITRONIX CORP S0029333 29176 5/17/2013 001253 GORDON THOMAS HONEYWELL APR 13 1042 29177 5/17/2013 000007 GRAINGER 9131567753 9132369399 (Continued) 3851946 32861950 3213-2013-QTR 1 20403379575 86444 29178 5/17/2013 003177 GUTH, ERIC 29179 5/17/2013 000002 H& H BUSINESS SYSTEMS INC. EXPENSE Fund/Dept 303.303.155.595 001.058.055.558 001.090.000.518 101.042.000.543 303.303.159.595 001.013.000.513 001.058.056.558 001.032.000.543 001.016.000.521 001.011.000.511 Description/Account Total : 0155-SULLIVAN RD W BRIDGE SL Total : APRIL 2013: FLEET FUEL BILL Total : 1ST QTR MLS CREDIT CARD FEES Total : CABLE SERVICE FOR MAINTENAN Total : 0159-UNIVERSITY ROAD OVERPA Total : LEGAL PUBLICATION LEGAL PUBLICATION SUPPLIES: PW GOBOOKS FOR SVPD LOBBYIST SERVICES 101.042.000.542 SUPPLIES: PW 001.032.000.543 SUPPLIES: PW 001.032.000.543 Total : Total : Total : Total : Total : EXPENSE REIMBURSEMENT Total : APRIL2013 001.058.057.558 COPIER COST Amount 7,320.64 75,262.86 75,262.86 2,933.88 2,933.88 347.30 347.30 45.99 45.99 25,216.83 25,216.83 63.45 105.60 169.05 29.19 29.19 23,345.84 23,345.84 3,176.74 3,176.74 86.04 34.96 121.00 34.79 34.79 2,384.49 Page: 2 vchlist 05/17/2013 2:45:38PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice 29179 5/17/2013 000002 000002 H&H BUSINESS SYSTEMS INC. (Continued) 29180 5/17/2013 002682 HAFNER, CHARLES EXPENSE 29181 5/17/2013 000313 INLAND ASPHALT COMPANY INC. PAY APP 1 29182 5/17/2013 003362 INLAND GEAR A DIV OF,YOUNKEN BRO 22508 29183 5/17/2013 000635 KUHTA,SCOTT 29184 5/17/2013 002259 MENKE JACKSON BEYER EHILS EXPENSE 439 470 497 511 29185 5/17/2013 003305 MMEC ARCHITECTURE&INTERIORS 2013-166 29186 5/17/2013 002203 NAPA AUTO PARTS APRIL 2013 29187 5/17/2013 001035 NETWORK DESIGN&MANAGEMENT 3913 3945 29188 5/17/2013 000239 NORTHWEST BUSINESS STAMP INC. 89741 29189 5/17/2013 003365 OASIS PUB&EATERY GAMBLING REFUND 29190 5/17/2013 000652 OFFICE DEPOT INC. 654843257001 654874250001 Fund/Dept 001.011.000.511 311.000.174.595 101.000.000.542 001.058.056.558 001.013.015.515 001.013.015.515 001.013.015.515 001.013.015.515 001.090.000.513 Description/Account Total : EXPENSE REIMBURSEMENT Total : 0174/0184 CONSTRUCTION CONTF Total : TRANSMISSION REPAIR Total : EXPENSE REIMBURSEMENT Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : INTERIOR DESIGN: CITY HALL Total : 101.000.000.542 SUPPLIES: PW 001.090.000.518 001.090.000.518 001.018.016.518 001.000.000.316 001.090.000.519 001.032.000.543 Total : MONTHLY SYSTEM MAINTENANCE HARDWARE IT Total : SLOTTED NAME BADGE: J. NICKEF Total : OVERPAYMENT OF GAMBLING TA) Total : OFFICE SUPPLIES: GENERAL SUPPLIES: PW Amount 2,384.49 111.87 111.87 152,381.47 152,381.47 4,480.07 4,480.07 325.19 325.19 294.38 1,778.83 35.00 530.91 2,639.12 4,995.00 4,995.00 478.87 478.87 7,722.50 2,036.00 9,758.50 16.85 16.85 1,714.15 1,714.15 6.00 16.41 Page: 3 vchlist 05/17/2013 2:45:38PM Voucher List Spokane Valley Page: 4 Bank code: Voucher 29190 29191 29192 29193 29194 29195 29196 29197 29198 29199 29200 apbank Date Vendor 5/17/2013 000652 OFFICE DEPOT INC. 5/17/2013 000881 OXARC Invoice (Continued) 654997536001 655116667001 20677SS 5/17/2013 003363 PACE PARTERS ADVANCING, CHARACTI REGISTRATION 2013 5/17/2013 002535 Q'S AUTO GLASS REPAIR 5/17/2013 000675 RAMAX PRINTING&AWARDS 5/17/2013 000172 SPOKANE CO ENGINEER 5/17/2013 000090 SPOKANE CO INFO SYSTEMS 5/17/2013 000459 SPOKANE CO TITLE CO 5/17/2013 000001 SPOKANE CO TREASURER 5/17/2013 003314 STALKER RADAR 5/17/2013 000065 STAPLES ADVANTAGE MAY 2013 MAY 2013 B 24124 VLY 1303 50309818 5-190766 14500479 51501627 235804 3199316800 3199316801 3199316802 3199316803 Fund/Dept Description/Account 001.090.000.518 SUPPLIES: IT 001.032.000.543 SUPPLIES: PW 101.042.000.542 001.011.000.511 101.000.000.542 101.000.000.542 001.058.055.558 101.042.000.542 001.018.013.513 001.013.015.515 001.090.000.566 101.042.000.542 001.016.000.521 001.011.000.511 001.058.050.558 001.058.050.558 001.058.050.558 SUPPLIES: PW Total : Total : 2013 PACE AWARDS REGISTRATIC Total : 53665D: REPLACE BACK GLASS 47302D: REPALCE BACK GLASS Total : NAME PLATES MARCH COUNTY SERVICES COUNTY IT SUPPORT Total : Total : Total : TO DETERMINE OWNERSHIP OF R Total : 1ST QTR 2013: LIQUOR TAX DETENTION SVCS INVOICE:APRIL Total : WASPC TRAFFIC SAFETY GRANT I Total : SUPPLIES:COUNCIL SUPPLIES: CD SUPPLIES:CD SUPPLIES: CD Amount 18.42 19.75 60.58 57.98 57.98 100.00 100.00 54.35 54.35 108.70 80.44 80.44 29,665.75 29,665.75 13,517.15 13,517.15 293.49 293.49 4,070.20 6,105.15 10,175.35 2,603.37 2,603.37 116.59 44.65 182.40 83.53 Page: 4 vchlist 05/17/2013 2:45:38PM Voucher List Page: 5 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 29200 5/17/2013 000065 STAPLES ADVANTAGE (Continued) 3199316804 29201 5/17/2013 002110 TARGET MEDIA N.W. PUBLISHING 45057 29202 5/17/2013 000797 THE KIPLINGER LETTER H35ACN04 29203 5/17/2013 000335 TIRE-RAMA 8040034848 29204 5/17/2013 000780 UNION PACIFIC RR CO 90034306 29205 5/17/2013 002188 VALLEY BEST-WAY BLDG SUPPLY APRIL 2013 29206 5/17/2013 003206 VAN NESS FELDMAN, LLP 103678 29207 5/17/2013 000140 WALT'S MAILING SERVICE 36556 29208 5/17/2013 000676 WEST 827157485 29209 5/17/2013 002501 WHITE BLOCK COMPANY 0192632 29210 5/17/2013 001949 WILSON, SAYDEE EXPENSE 29211 5/17/2013 002651 WOODARD,ARNE EXPENSE EXPENSE 001.058.050.558 SUPPLIES: CD 001.018.013.513 HOT TOPIC: PRINTING Total : Total : 001.018.014.514 SUBSCRIPTION RENEWAL: M. CAL Total : 101.042.000.542 40206D:OIL CHANGE Total : 303.303.005.595 PINES RD MP 8.95-PROGRESSIVE Total : 402.402.000.531 SUPPLIES: PW Total : 001.058.056.558 PROFESSIONAL SERVICES Total : 303.303.159.595 UNIVERSITY RD OVERPASS PC Total : 001.013.015.515 APRIL SUBSCRIPTION CHARGES Total : 402.402.000.531 SUPPLIES: PW Total : 001.018.014.514 EXPENSE REIMBURSEMENT Total : 001.011.000.511 001.011.000.511 EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : 10.01 437.18 768.50 768.50 49.00 49.00 34.86 34.86 7,117.50 7,117.50 16.14 16.14 1,906.25 1,906.25 1,112.63 1,112.63 722.00 722.00 11.26 11.26 235.00 235.00 108.50 156.45 264.95 Page: 5 vchlist 05/17/2013 2:45:38PM Voucher List Page: 6 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 29212 5/17/2013 003002 XO COMMUNICATIONS SERVICES 0258824386 001.076.305.575 TELEPHONE SERVICE: MAY 2013 447.95 Total : 447.95 56 Vouchers for bank code: apbank Bank total : 559,389.07 56 Vouchers in this report Total vouchers: 559,389.07 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 6 vchlist Voucher List Page: 1 05/21/2013 8:23:17AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 4331 5/20/2013 000048 VANTAGE TRANSFER AGENTS,401A PLAN Ben49421 001.231.14.00 401A:Payment 29,619.40 Total: 29,619A0 4332 5/20/2013 000682 EFTPS Ben49423 001.231.11.00 FEDERAL TAXES:Payment 32,267.50 Total: 32,267.50 4334 5/20/2013 000145 VANTAGEPOINT TRANSFER AGENTS,457 PL/ Ben49425 001.231.18.00 457 DEFERRED COMPENSATION:Payr 6,819.45 Total: 6,819.45 4335 5/20/2013 000162 VANTAGE TRANSFER AGENTS,401A EXEC PL Ben49427 001.231.14.00 401 EXEC PLAN:Payment 1,083.90 Total: 1,083.90 29213 5/20/2013 001896 DANIEL H BRUNNER Ben49419 001.231.20.00 BONDURANT,MICHAEL 1203245:Payrr 75.00 Total: 75.00 29214 5/20/2013 003311 VALLEY EMPIRE COLLECTION Ben49417 001.231.20.00 Wage Garnishment:Payment 1,136.91 Total: 1,136.91 6 Vouchers for bank code: apbank Bank total: 71,002.16 6 Vouchers in this report Total vouchers: 71,002.16 Page: 1 vchlist Voucher List Page: 2 05/21/2013 8:23:17AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Page: 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 05-28-2013 Department Director Approval : ❑ Item: Check all that apply: ® consent ❑ old business ❑ new business [' public hearing [' information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending May 15, 2013 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: Approve Payroll Budget/Financial impacts: Employees Council Total Gross: $ 255,393.13 $ - $255,393.13 Benefits: $ 41,213.85 $ - $ 41,213.85 Total payroll $ 296,606.98 $ - $296,606.98 STAFF CONTACT: Raba Nimri CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 28, 2013 Department Director Approval: ❑ Check all that apply: ® consent ❑ old business [' new business [' public hearing ❑ information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Reappointment of Liz Beck to the Tourism Promotion Area Commission GOVERNING LEGISLATION: RCW 35.101.040(2); and "Interlocal Cooperation Act Agreement for Establishment of Spokane County Tourism Promotion Area" as well as Amendment 1 and Amendment 2. PREVIOUS COUNCIL ACTION TAKEN: On February 10, 2004, Council approved the "Interlocal Cooperation Act Agreement for Establishment of Spokane County Tourism Promotion Area." Amendment No. 1 to that Interlocal, which approved removal of the December 31, 2008 sunset clause, was approved by Council December 11, 2007; and Amendment No. 2, approved August 25, 2009, amended the Special Assessments on operators of Lodging Businesses, changing levy rates in Zone A, B, and C, each to $2.00 per room per day. BACKGROUND: The above-referenced interlocal established a "Tourism Promotion Area" which included the unincorporated area of Spokane County and the entire area within the corporate limits of Spokane and Spokane Valley. That Agreement also established the Spokane Hotel and Motel Commission, the purpose of which is to advise the Board of County Commissioners on the expenditures of Special Assessment revenues by the Spokane County Tourism Promotion Area to fund tourism promotion in Spokane County. Members of this Commission are selected by the Board of County Commissioners of Spokane County, Spokane City Council, and Spokane Valley Council from a list of nominees prepared by the Spokane Hotel and Motel Association. All nominees must be operators of lodging businesses or employed by the operator of such a lodging business. Ex-officio members may participate in meeting discussions but shall not have voting rights. The Board of County Commissioners shall appoint two members and one ex-officio member to represent the County, Spokane City shall appoint four members and one ex-officio member, and Spokane Valley Council shall appoint two members and one ex-officio member. Member's terms are three-years. OPTIONS: RECOMMENDED ACTION OR MOTION: Move to approve the re-appointment of Liz Beck to the Tourism Promotion Area Commission, retroactively from May, 2012, through the end of May, 2015. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Chris Bainbridge, City Clerk ATTACHMENTS: Application from Liz Beck RECEIVED nr orthane MAY # 0 2013 City of Spokane Valley Application Form for Committees/Boards/Commissions Return Completed form to City Clerk at City Hall, 91707 E,Sprague Ave, Suite 106 Spokane Valley,WA 99206 609-720-6102 phone; 509-688-0194 fax POSITION APPLYING FOR 77I / U--0111 M l ��'- Applicant's name(please print):. Z (C Applicant's Residetae Address;L I iI 1 (A), c.-SYA- Ga Street ;} Zip Code Applicant's Mailing Address(vote/at from Resdence address): N r i (161°10 r Street City Zip/Code Applicant's EmaA. la bee.K£/,a e fruk.r'l. c M Home Phone: -3 244-q C'/ _ Work Phone:,51, - q a 8- i-aV Cell Phone:5-b-9i1a'l-OLp Length of time continuously lived within Spokane Valley City Limits: N/f�- NOTE:You must be a resident of the City of Spokane Valley to participate on most boards, committees and commissions. Gender.Female MI Male® U.S. Citizen? \te 5 Wa,State Registered voter?. ".e.5 EMPLOYMENT HISTORY: Present or last employer: /11 Ch Position Held; 1/Ate.PC'.es'Vex,& Dates f Employment: (Y1wy ac,D 1 - ,L0 c�.e s.n/- Address; c?i f) N, 4--rt t'� -24- 1<4s-ti V c_I(. �i'Li o-I a Phone. ..51::q - 4 S�- �r 'S' 2t' i! u 3- Previous Employer; 9 }'1 � f�/► d fY �i Position Held: Q ernte-r ..l Dates of Employment: f ham w '- r) 1 GI OD`1 Address:d rionine R ( J is f 14/7-4- q q 2-f a Phone; i'- 9a yl- �r { EDUCATIONAL BACKGROUND: High School; /-e- pk i< I-fs Diploma: Yes Mir No D City/State Address 3 z £A51 College/University: Degree Earned: /�/�/�• City/State Address; rY1r _r e 1. College/University: ��' C Degree Earned; /1! City/State Address: 4 c- G+Skt- • COMMUNITY RELATED ACTIVITIES,PAST&PRESENT:(attach additional sheets if necessary) IC r � ,� ��c c k-r S fh // 1 Fe 50 , ODUt''d,'(la te. I-1i(( 4--s 'oe rov 5 1�- d /)..e. cts, n(460 1 g,'ri C-e 02 vCf?, VOLUNTEER EXPERIENCES,1ENCES,PAST&PRESENT: _ Se.-P4--)917-c&- h'f i-e /O 1/1-0 l--m µ- 5 G `cam Pen..e��r.�—n F--�' v .e t77'-) `1- e'1 f0 . (2-11-1.4! 1.tr r rrz Po o 'ror) t-e— 01D ©` - c1-7l 0 SPECIAL SKILLS/INTERESTS: z PAST OR PRESENT MEMBER OF THE FOLLOWING PROFESSIONAL,CIVIC ORGANIZATIONS OR GOVERNMENT BOARDS,COMMITTEES,OR COMMISSIONS: P K e (2..1!- Lci j m m 02(7173-eta)? 4v .n,,e_air Committee Name City/State Ti axinimi s ,9 ,--, boy_ w r 3 rdh . atxv-a0/0 (? lcad Committee Name J7 n2 City/State f47 (hS",e,/ 3r (Pox atl?q- aril c7� o - 12-1Ce46 rASY Committee Name City/State What do you feel you can contribute to the community that may not be evident from information already furnished? 004.5 facr, d-.0 TY1 m C.t r1 i _ • Why do you feel you are qualified to act as a member of the Board,Committee or Commission for which you am applying? _ t:e� `� 1 O LO-r)c-e d J� a 1 rd (2 fi .Lq uh �7te. rt 7t - • t`'7421I' in 5 CA.) Would your appointment to this position create a conflict of interest or an appearance of a conflict of interest? NO 0100 Today's Date . �.. 5.— •� i� taui °L1 i.l, .,, ! r. I :cal<..I. I i � DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday,May 14,2013 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff: Tom Towey, Mayor Mike Jackson, City Manager Gary Schimmels, Deputy Mayor Cary Driskell, City Attorney Dean Grafos, Councilmember Mark Calhoun, Finance Director Chuck Hafner, Councilmember Erik Lamb, Deputy City Attorney Rod Higgins, Councilmember Mike Stone, Parks &Rec Director Ben Wick, Councilmember John Hohman, Community Development Dir. Arne Woodard, Councilmember Eric Guth, Public Works Director Lori Barlow, Senior Planner Micki Harnois, Planner Rick VanLeuven, Police Chief Carolbelle Branch,Public Information Officer Chris Bainbridge, City Clerk INVOCATION: Pastor Isaac Hebden, of The Intersection Church,gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Hafner: said he defers to Mr. Woodard since they both went to most of the same activities, especially the memorial. Councilmember Higgins: said he was invited to the Institute for Shock Physics Applied Sciences Laboratory Spring breakfast Update at the downtown Spokane campus, said they perform chemical analysis and environmental testing in the hope to help in business development; went to the Lilac Parade; the Law Enforcement Breakfast; a Leadership Prayer Breakfast, and the Tourism Awards at the Red Lion. Councilmember Schimmels: said he attended an STA (Spokane Transit Authority) meeting; about ten days ago the Solid Waste Liaison Board met; went to the Law Enforcement service at the County location; went to the SRTC (Spokane Regional Transportation Council) meeting, as well as a few other committee meetings; and he mentioned there will be a rate increase in garbage collection with Waste Management,with the increase dependent upon the type of service selected. Councilmember Grafos: had no report. Councilmember Wick: reported that he attended the Junior Lilac parade; went to the SNAP Board meeting and he went over some of the statistics concerning how many people they helped in 2012, e.g. saved 93 homes from foreclosure; 602 home repairs; fulfilled their mission with over 11,000 hours of volunteer service; helped 605 people move from homelessness to permanent housing; weatherized 297 homes; and said they are doing a fundraising campaign to help pay for a dedicated facility for their organization. Council Regular Meeting 05-14-2013 Page 1 of 4 Approved by Council: DRAFT Councilmember Woodard: said he went to the Spokane Regional Labor Counsel and read a proclamation on behalf of the Mayor and Council; said the Spokane Housing and Development Committee had the final public hearing before the Board of County Commissioners; went to the Leadership NW Prayer Breakfast; attended the Visit Spokane Tourism awards and said he feels the City of Spokane Valley got cheated as Carol Carter with CenterPlace and Peggy Doering with Valleyfest were nominated, but not awarded; attended the annual law enforcement breakfast with inspirational speaker Scott Smiley,the first blind active army officer, blinded from an IED (improvised explosive device), who is now assigned to Gonzaga University's ROTC program. MAYOR'S REPORT: Mayor Towey reported that the was invited to speak at the Junior Livestock show at the fairgrounds; as part of this City's Finance Committee,met to go over some of the proposed budget amendments; attended the tourism awards and concurred with Mr. Woodard in his disappointment that Spokane Valley did not receive an award, adding that it is an honor to be nominated; went to the Law Enforcement memorial; went to Northern Quest Casino for the Mark Rypien Foundation event; and said Greater Spokane, Inc. put on a presentation with Mr. Stanton from Washington Trust Bank as presenter, who gave an economic report on the Spokane Region. Mayor Towey then a proclamation proclaiming May as "Older Americans' Month." PUBLIC COMMENTS: Mayor Towey invited public comments; no comments were offered. 1.PUBLIC HEARING: 2013 Amended Budget—Mark Calhoun Mayor Towey opened the public hearing at 6:31 p.m. After Finance Director Calhoun went over the proposed amendment and the accompanying background material explaining those changes, Mayor Towey invited public comment. There were no comments and Mayor Towey closed the hearing at 6:44 p.m. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the following claim vouchers: VOUCHER LIST DATE VOUCHER NUMBERS: TOTAL AMOUNT 01/29/2013 28238 $200.00 02/08/2013 28290-28344; 205130014; 205130163 $260,087.11 03/18/2013 28627-28632 $1,532.45 04/18/2013 4294-4297; 418130102 $68,012.34 04/19/2013 5550-5554 $380.00 04/19/2013 28909-28952; 415130028 $594,252.53 04/25/2013 28955-28994 $116,657.82 04/26/2013 28995-29023 $148,990.56 05/02/2013 29024-29027 $4,629.69 05/03/2013 29028-29074; 4301300500; 502130175 $1,898,272.35 GRAND TOTAL $3,093,014.85 b. Approval of Payroll for period ending April 30, 2013: $404,245.78 c. Approval of April 23, 2013 Council Formal Meeting Minutes d. Approval of May 7, 2013 Council Meeting Minutes, Study Session Format It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the consent agenda. NEW BUSINESS: 3. Second Reading Ordinance 13-004, SEPA Regulations—Lori Barlow After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to approve Ordinance 13-004. Senior Planner Barlow briefly went over the changes for this Council Regular Meeting 05-14-2013 Page 2 of 4 Approved by Council: DRAFT ordinance, which deal with SEPA thresholds for a special handful of projects categorized as minor construction; said this issue previously went before the Planning Commission for a public hearing and discussions, and said they unanimously recommended approval. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 4. First Reading Proposed Ordinance 13-005, Dangerous Dog—Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to advance Ordinance 13-005, amending Spokane Valley Municipal Code sections 7.30.035, 7.30.040 and 7.30.045, to a second reading. City Attorney Driskell gave a brief recap of the detailed discussion he gave a few weeks ago; and City Manager Jackson added that in this case we are mirroring Spokane County's Code not just to be consistent, but more because Council and staff agree with those changes. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 5. First Reading Proposed Ordinance 13-006 Amending 2013 Budget—Mark Calhoun After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to advance Ordinance 13-006, amending the 2013 budget, to a second reading. Finance Director Calhoun said he had no further comments from those he made during the public hearing. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. PUBLIC COMMENTS: Mayor Towey invited public comments; no comments were offered. ADMINISTRATIVE REPORTS: 6. Manufactured Homes in Individual Lots, CTA 03-13 —Micki Harnois Community Development Director Hohman gave a brief introduction to this item and explained how it fits into the scheme of all the other manufactured home discussions held over the last few months; said the previously adopted ordinance dealt with manufactured homes within a manufactured home subdivision, while tonight's deals with individuals lots, and said Ms. Harnois will show some pictures of good examples of nice used homes; and mentioned that this topic is not to be confused with manufactured home zoning also previously discussed as part of the comprehensive plan amendment process; and he said staff continues to evaluate that and he will be bringing that back to council later for future direction. Planner Harnois explained that the changes for this ordinance would omit the requirement on individual lots that a manufactured home must be new, and omit the definition of "new manufactured home." Mayor Towey thanked staff for the presentation as well as including the minutes of the Planning Commission as it helps Council better understand the Commission's recommendation. It was noted that this matter would be brought back to Council for a first reading currently scheduled for May 28. 7. Update on New Marijuana Regulations—Erik Lamb Deputy City Attorney Lamb went over some of the regulations concerning recreational marijuana, as compared with medical marijuana, as shown in his PowerPoint presentation; and said that the Liquor Control Board expects their initial draft rules by this Thursday. Council/staff discussion ensued concerning some of the options for handling marijuana regulations, zoning, and business registrations, and City Manager Jackson asked if it is Council's desire to make this restrictive or to take another direction; he said we have not taken any action since it would be in violation of the federal law; that if Council prefers to be restrictive we could come back to discuss how restrictive and of options to deal with the medical marijuana, and Councilmembers concurred with Mr. Jackson's view to continue to wait, and Mr. Lamb said once those draft rules are available,he will distribute them to Councilmembers. 8. Advance Agenda—Mayor Towey Councilmember Woodward said he likely will not be here next week and would like to be excused. Council Regular Meeting 05-14-2013 Page 3 of 4 Approved by Council: DRAFT INFORMATION ONLY (9) Planning Commission Minutes (March 28, 2013); and (10) Operations and Administrative Services Quarterly Report were for information only and were not reported or discussed. CITY MANAGER COMMENTS: City Manager Jackson had no additional comments. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:46 ATTEST: Thomas E. Towey, Mayor Christine Bainbridge, City Clerk Council Regular Meeting 05-14-2013 Page 4 of 4 Approved by Council: DRAFT MINUTES SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION FORMAT Spokane Valley City Hall Council Chambers Spokane Valley,Washington May 21,2013 6:00 p.m. Attendance: Councilmembers Staff Tom Towey, Mayor Mike Jackson, City Manager Gary Schimmels, Deputy Mayor Cary Driskell, City Attorney Dean Grafos, Councilmember Erik Lamb, Deputy City Attorney Chuck Hafner, Councilmember Mark Calhoun, Finance Director Rod Higgins, Councilmember Mike Stone, Parks &Recreation Director Ben Wick, Councilmember Eric Guth, Public Works Director John Hohman, Community Development Dir Scott Kuhta, Planning Manager Jenny Nickerson, Sr. Plans Examiner Mike Basinger, Sr. Planner Absent: Carrie Koudelka, Deputy City Clerk Arne Woodard, Councilmember Mayor Towey called the meeting to order at 6:00 p.m. Roll Call: Deputy City Clerk Koudelka called the roll; all Councilmembers were present except Councilmember Woodard.It was moved by Councilmember Grafos, seconded and unanimously agreed to excuse Councilmember Woodard. 1. Building Code Updates—John Hohman/Jenny Nickerson Community Development Director Hohman introduced Sr. Plans Examiner Nickerson to discuss the new building code and energy code updates that become effective July 1st. Ms. Nickerson said the Senate passed a bill mandating seventy percent reduction in building energy use by 2031 and federal law requires states to report meeting or exceeding the standards in their adopted commercial building code. She said five states have reported that they meet or soon will meet that requirement, including Washington. She said the new codes could increase the cost to residential construction due to changes in the code compliance parameters and specialized testing. She said it could be more difficult for less experienced contractors to find the information and navigate through the code and to expect increased costs in both commercial and residential construction as we wait for technology to catch up with the requirements. She said metering will become a big impact to commercial building as they will be required to measure, monitor, record and display energy consumption data such as electrical, water heating, HVAC and site- generated renewable energy usages. Ms. Nickerson said contractors should also expect increased timelines in the permit application review process and we should expect a temporary increase in staff hours to perform reviews and inspections, most applicable to the initial implementation of the new codes. Councilmember Grafos asked when the new code requirements go into effect for people who might be currently working on a project. Ms. Nickerson said June 28th is the deadline for people to submit their complete permit application without needing to meet the new requirements that go into effect July 1st. Councilmember Higgins asked what happens if the City chooses not to comply with the regulations. Ms. Nickerson said the City would then not comply with the State Building Code Council's adopted code mandate. Director Hohman said he will look into the ramifications of choosing not to comply with the mandate and follow up with Council. Councilmember Hafner asked what the anticipated cost increase is Council Study Session Minutes 05-21-2013 Page 1 of 6 Approved by Council: DRAFT to the City. Ms. Nickerson said the majority of the cost increase will be paid by the permit applicant and we will review our current fee schedule to determine whether we increase the fees. Mayor Towey asked if this is a mandate to cities. Ms. Nickerson said the changes are federally mandated and Washington State is poised to meet the mandates. She said there is some flexibility for cities to interpret the intent of the codes and not be held to the strict letter of the language written. She said older buildings are not subject to the new requirements,but any changes to the existing buildings would be subject to meeting the new code requirements. 2. Appleway Landscaping Project—Eric Guth Public Works Director Guth said Council asked that staff look into phasing the Appleway landscaping project into three or more segments and went through his Powerpoint presentation. He said staff based their improvement analysis on incorporating driving lanes, a biking lane, sidewalk, and plantings next to the sidewalk. He said they broke the corridor into three phases: 1.) Dora to Park, 2.) Park to Dishman Mica, and 3.) Dishman Mica to University. He said they categorized the improvement areas into four groups, existing hardscape, existing landscape, inside our right-of-way and outside of our right-of-way. In Phase 1, he said improvements can be made to roughly sixty percent of the area. He said Phase 2 right-of- way improvement areas are just over sixty percent of the area and Phase 3 has a lot of opportunity for improvement, nearly eighty-five percent, with eighty percent of potential improvements inside our right- of-way. Mr. Guth said they used an estimated weighted unit cost of $4.71 per square foot and an estimated average property cost of$7.00 per square foot to come up with the project cost estimates that they will adjust once Council gives direction as to how to proceed. He said the Phase 1 cost estimate is $209,310.00, Phase 2 is $1,839,300.00, and Phase 3 is $1,693,611.00 for a total corridor project cost of $3,742,254.00. He said annual maintenance of the landscaping in $80,000.00. Mr. Guth said they will look to partner with businesses to offset some cost and will apply for grants but he said grants are somewhat limited for these types of projects. He said they will look at Federal Urban Forestry grants and Ecology grants for stormwater projects. He said Economic Development has grant money for which this type of project may qualify but he does not know how well this project would compete for those funds. Councilmember Hafner said he would like to begin Phase 1 because it is the entrance to the City. Mayor Towey said he wants to proceed with Phase 1 and then try to get grant money for the other phases. He said he is concerned about where the money will come from if we do Phase 1 and are unable to get grant money for Phase 2. Councilmember Grafos said he thinks we should move forward with Phase 1 right away and that we should use market-led, City-led and a combination of partnerships to fund all three phases. He said we can stage the project over the next three to four years and once we connect to the north/south freeway traffic will get a boost and bring people into our City. Councilmember Wick said he likes the idea but is hesitant to spend the money with all the other priorities and expenditures we have. Councilmember Jackson said we will bring this back for a motion consideration and a future budget amendment and said Council should discuss if they want to adopt the whole plan or if they want to segment it into different projects so they are not committing to a full $3.7 million corridor development project. Councilmember Hafner and Mayor Towey agreed they would like to segment the project into different proposals. Councilmember Grafos disagreed and said he wants to commit to the whole plan if they are going to do the corridor. He said if they commit to the whole plan they can still phase it, starting with Phase 1 and then looking at the budget before doing the other phases. He said having a plan for the corridor gives businesses an incentive to move here. City Manager Jackson said if that is the direction of Council, he recommends staff develop a plan and put it into context with our other needs. He said staff will put together a presentation for Council discussion before coming back for a motion consideration. Mayor Towey said he thinks the discussion should be after the budget workshop as that is when they plan to discuss other priorities. He said he does not have much faith that we will be able to secure grant money for landscape projects so we will need to consider the priority levels of Phases 2 and 3. Council Study Session Minutes 05-21-2013 Page 2 of 6 Approved by Council: DRAFT 3. 2013 Construction Projects—Eric Guth Public Works Director Guth said this is a pilot endeavor to update Council construction projects as presented in his Powerpoint presentation: - 24th Avenue Sidewalk Project—Adams to Sullivan: Project is nearly complete and crews are working on clean-up and the final punch list. The sidewalk is pervious and free draining so it appears cracked and textured. - Sprague Avenue ADA Curb Ramps: This project is to bring curb ramps into compliance with ADA requirements.Work began April 15th and should be complete by the end of May. - Sidewalk Infill Project — Phase 2: This is a grant-funded project and the second phase to a project started last year that includes Farr Rd. from Appleway to 4th and Perrine Rd. from Sprague to Main. The project adds sidewalks and six STA bus shelter pads; STA will provide the shelters. The project is in the right-of-way and design phase; construction will start in August. - Wellesley Avenue and Adams Road Sidewalks: This is a state grant project under the Safe Routes to School program, providing sidewalk, curb extension and curb ramps. The right-of-way phase is completed and it will go to bid in July. - Argonne Road Corridor Upgrade: This is a grant project to improve congestion from Interstate 90 to Trent and install a right-turn lane at Montgomery and Argonne. It is currently in the right-of-way phase. - Argonne Road Safety Project - Empire to Knox: This is a Highway Safety Improvement Program (HSIP) grant project to upgrade signage for bike routes, signal equipment and pedestrian countdowns. We are working in conjunction with the City of Millwood and construction starts July 1st. - Argonne/Mullan Corridor Safety - Indiana to Broadway: This is another Highway Safety Improvement Grant project to upgrade signals, install countdown pedestrian timers and signs for bike routes. The project starts July 15th. - Citywide Traffic Safety Improvements: This HSIP grant-funded project consists of crosswalk improvements, sign retrofits and bike route signs. Construction begins in August. - Citywide Traffic Sign Upgrade: An HSIP fully grant-funded project replacing 1,800 regulatory and warning signs with construction beginning July 1st. - Pines/Mansfield Rail Road Crossing: We completed most of the project in 2010 and the remainder was finished today. - 2013 Pavement Preservation Project - Phasel: Construction began on Sullivan Road between Flora and Trent on April 22nd and should be completed in mid-June unless weather delayed. - 2013 Street Preservation Project - Phase 2: We received grant funding for Sprague and another project on Argonne. Ninety percent of the design is completed and we are waiting for environmental approval. Once approved, we will start on the right-of-way portion for temporary construction easements and anticipate bids going out mid- to late June with construction in August or September. - Sullivan West Bridge Replacement: We submitted the shoreline permit last week and anticipate getting that permit May 31st. Ninety percent of the design for the first phase is complete and the park improvements portion is scheduled to bid in July with construction in September. The bridge project is on schedule to bid in November and meet our TIB grant funding requirement. - Sullivan UP Tracks Resurfacing: We received a Bridge Rehabilitation grant to resurface the bridge deck on the southbound side of the bridge. - Pines ITS Improvements: Project to install fiber optics, cameras and a vehicle counting station currently under construction with expected mid-July completion date. - Sprague/Sullivan ITS Improvements: Project to install fiber optics and cameras will be completed by the end of May. Council Study Session Minutes 05-21-2013 Page 3 of 6 Approved by Council: DRAFT - Sullivan Road Bridge Drain Retrofit: This project involves re-routing drainage from the bridge to a treatment swale rather than going into the river, eliminating approximately thirty collection points. The environmental phase is complete and we are working to get MOU's with dry-land utilities to enable construction this year. - Sprague Avenue Swale Upgrade - Park to I-90: Project is on schedule to begin in June and finish June 30th. - Bettman-Dickey Improvements: This project is to solve flooding issues in the area and will bid early June, consisting of a two to four week construction period. - Regional Decant Facility: Due to timing constraints for meeting funding requirements we are looking to separate the project into two phases. Advertising for the utility phase of the project is this Friday with bid opening scheduled two weeks later so the first phase work will be done by the end of June. Project completion scheduled for November. Mr. Guth said he will update Council again in the next four to eight weeks. Councilmember Grafos asked what the construction time is for the Sullivan Road Bridge. Mr. Guth said it will take twelve to eighteen months to complete that project. Mr. Grafos asked how funds are spent to pay for the project. City Manager Jackson said when we receive matching grant funds, the City spends its money first and is reimbursed by the grant. In response to Mayor Towey, Mr. Guth said the bridge will be inspected again in October. Mayor Towey called for a recess at 7:05 p.m., and he reconvened the meeting at 7:17 p.m. 4. Comprehensive Plan Amendments—Mike Basinger/Scott Kuhta Senior Planner Basinger informed the Council that the Planning Commission held a public hearing on May 9th and the draft minutes before them are from that meeting and will be presented for approval at the Planning Commission meeting this Thursday. He said the Growth Management Act(GMA) allows minor amendments to our Comprehensive Plan on an annual basis and that all amendments must be officially registered and approved by City Council. He said Council approved the docket before them and staff presented those amendments to the Planning Commission. The Planning Commission held a public hearing on the amendments May 9, 2013. He said the Planning Commission makes a recommendation to Council and the Council makes the final determination on all plan amendments. Mr. Basinger then outlined each proposed amendment. CPA-01-13: He said this is a privately initiated map amendment to change the west 131 feet of the parcel from Low Density Residential to Office, located south of Broadway Ave., east of Evergreen Rd. and north of Valleyway Ave. It is currently zoned R-3 and the applicant proposed Garden Office zoning, limiting the height to 45 feet for better alignment with surrounding residential properties. No questions from Council. CPA-02-13: Mr. Basinger said this is a privately initiated map amendment to change from Low Density Residential to High Density Residential, located south of Mission Avenue and west of Barker Road. It is currently zoned R-3 and the applicant proposed MF-2.No questions from Council. CPA-03-13: This is a City initiated amendment to change from Office to Community Commercial, located north of 4th and south of Interstate 90, near our gateway sign. He said currently there are some non-conforming uses but all current uses would conform under the Community Commercial zoning designation. Mayor Towey said we received a letter from one property owner requesting not to be included in the zone change and he asked if we are able to change all parcels except that one. Mr. Basinger said staff researched that and believes it is fine to leave that parcel as Office designation if that is the desire of Council. He said at the public hearing, the Planning Commission did not receive any information from that property owner as to why he didn't want the zone change and determined the Council Study Session Minutes 05-21-2013 Page 4 of 6 Approved by Council: DRAFT property should be a conforming use and should change with the other properties. Mayor Towey asked what the process would be for that property owner if they decided they wanted to change zoning later. Mr. Basinger said they would likely need to request a site-specific amendment and pay the fee; however, he said that also would be up to Council. Councilmember Grafos said we don't have to change it just because we can and he said he thinks we shouldn't use the City's police force to change it. City Manager Jackson said Council should decide if they want to include this amendment in the ordinance before moving forward toward a motion consideration. Mayor Towey, Deputy Mayor Schimmels, and Councilmembers Higgins and Hafner agreed with Councilmember Grafos that the properties should not be changed.It was the consensus of Council to exclude CPA-03-13 from the proposed amendments. Mr. Basinger went on to discuss the proposed City initiated text amendments. - CPA-05-13 — Land Use: Adds policies in MF zones, updates land capacity analysis and projected growth. - CPA-06-13 —Transportation: Includes 2012 improvements, updates Transit section to ensure consistent with STA's newly adopted plan and adds policies for pavement management. - CPA-07-13 — Capital Facilities: Updates six-year TIP and City capital projects to reflect Council policy direction. - CPA-08-13 —Economic Development: Updates Development Activity map and adds policies to support Auto Row. - CPA-09-13 —Neighborhoods: Adds food access policy language. - CPA-10-13 — Bike & Pedestrian: Includes 2012 improvements, adds sidewalk CDBG funds policy language and SUP connection to newly purchased city property. Planning Manager Kuhta said some property owners were concerned about changing uses in CPA-01-13 and CPA-02-13 so we could expect them to come forward to testify at the first and second readings. He said discussion from the public hearing is included in the Planning Commission draft minutes provided to Council. Councilmember Grafos said the main purpose of the Comp. Plan is to have consistency with the land use plan yet we still have language in the Comp. Plan that includes "City Center." Mr. Jackson said that is due to the speed in which we made changes to the land use plan at the request of Council;however, we plan to add it to next year's Comp. Plan docket. Mayor Towey said this will come to Council for first reading on June 11, excluding CPA-03-13. 5. Advance Agenda—Mayor Towey —There were no suggestions for changes to the Advance Agenda 6. Information Items: The Final 2012 Budget Report was for information only and was not reported or discussed. 7. Council Check-in—Mayor Towey—There were no comments. 8. City Manager Comments—Mike Jackson City Manager Jackson said the Governor signed new lodging tax legislation into effect and next week we will discuss the ramifications of the law and Finance Director Calhoun will discuss process and procedures. He said he also talked to Briahna Taylor who said there may be a second special session with the legislature to discuss a transportation revenue package and she said some cities are passing resolutions making stronger statements about supporting gas taxes and other transportation taxes. Councilmember Wick said GSI came out in support of this and said cities need a revenue package now and legislatures said they could easily see funding for projects. He said he thought it might be another opportunity to get money for our projects and because it is being discussed across the state, it seems a more beneficial taxing opportunity than we've had in the past. Mr. Jackson asked Council for direction and said he will not pursue the topic further unless Council brings it up again. He said Deputy City Attorney Lamb will prepare a presentation outlining the new rules for recreational marijuana for the next Council meeting. Council Study Session Minutes 05-21-2013 Page 5 of 6 Approved by Council: DRAFT It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:55 p.m. ATTEST: Thomas E. Towey, Mayor Christine Bainbridge, City Clerk Council Study Session Minutes 05-21-2013 Page 6 of 6 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 28, 2013 Department Director Approval: Check all that apply: [' consent ❑ old business ® new business [' public hearing ❑ information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Second Reading Proposed Ordinance 13-005 Amending SVMC 7.30.035, .040, and .045 relating to provisions on dangerous dogs. GOVERNING LEGISLATION: SVMC 7.30.035, .040, and .045; Interlocal Agreement 13-015; Spokane County Code 5.04. PREVIOUS COUNCIL ACTION TAKEN: prior adoption of SVMC 7.30.035 -.045 in 2008; administrative report regarding proposed changes April 23, 2013; first reading May 14, 2013. BACKGROUND: The City contracts for animal control services with Spokane County Regional Animal Protection Services (SCRAPS). A provision of that interlocal agreement requires the City to have substantially similar code provisions regarding animal control. With one exception, the City's regulations are nearly identical. The exception is with regard to appeals arising from the SCRAPS Director declaring a dog as "dangerous" or "potentially dangerous," and registration requirements as a result of such a declaration. Under state law, the City is required to adopt its own appeal regulations, which the City did in 2008. Spokane County recently amended its regulations relating to appeals and registration of dangerous dogs and potentially dangerous dogs, and asked that the City make similar changes for consistency. The primary amendment relates to changing insurance requirements regarding the amount of the deductible. Other amendments specifically state that violations are either a misdemeanor or gross misdemeanor, which was not as clear before. Additionally, staff has attempted to make the City's dangerous dog provisions more consistent with Spokane County's, so there are a number of items that are re-ordered, but not changed substantively. Ms. Hill has reviewed these proposed changes and agrees they are appropriate from the standpoint of SCRAPS performing animal control in the City pursuant to Interlocal Agreement 13-015. OPTIONS: (1) Approve the ordinance as drafted; (2) take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: I move we approve Ordinance 13-005, amending Spokane Valley Municipal Code sections 7.30.035, 7.30.040, and 7.30.045. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Cary Driskell, City Attorney ATTACHMENTS: Draft Ordinance 13-005 amending SVMC 7.30.035 - .045 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 13-005 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY,WASHINGTON,AMENDING SPOKANE VALLEY MUNICIPAL CODE SECTIONS 7.30.035, 7.30.040,and 7.30.045, RELATING TO DANGEROUS DOG DETERMINATION APPEALS,POTENTIALLY DANGEROUS DOG DETERMINATION APPEALS,REGISTRATION OF DANGEROUS DOGS,AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code sections 7.30.035 relating to appeals of dangerous dog determinations, 7.30.040 relating to appeals of potentially dangerous dog determinations,and 7.30.045 relating to registering dangerous dogs; and WHEREAS, the City is a party to an interlocal agreement with Spokane County whereby Spokane County will provide animal control services within the geographic boundary of the City; and WHEREAS, attachment 1 to that interlocal agreement contains a provision requiring that "the City shall adopt and keep current by appropriate legislative action an Animal Control Ordinance substantially identical to that adopted by the County as it presently exists or as it may hereinafter be modified/amended, to include all licenses/fees/penalties. This responsibility shall not be deemed a restriction on the City's legislative power."; and WHEREAS, Spokane County recently amended provisions within the County Code relating to appeals of determinations that a dog is either dangerous or potentially dangerous, as well as to provisions relating to requirements for registering a dog that has been deemed dangerous by the Spokane County animal control Director; and WHEREAS, the City desires to make its Code provisions regarding these topics consistent with Spokane County's Code provisions, and to make some additional, non-substantive changes to clean up various typographical matters; and WHEREAS,the proposed changes are in the best interest of the health, safety and welfare of the citizens of the City. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amendment. Spokane Valley Municipal Code section 7.30.035 is hereby amended as follows: 7.30.035 Declaration of dangerous dog determination —Appeals relating thereto. DRAFT A. When the animal control director or designee has sufficient information to determine that a dog is dangerous as defined by Spokane County Code Section 5.04.020, the animal control director or designee shall make a preliminary declaration that the dog is dangerous. In the event a preliminary determination is made that the dog is dangerous, animal control shall notify the dog owner or keeper in writing, either by personal delivery, or by regular mail and certified mail, return receipt requested. Any notice or determination mailed pursuant to this section shall be deemed received by the party to which it is addressed on the third day after it is placed in the mail, as set forth by declaration of the sender. B. The notice must state: 1. The statutory basis for the proposed action; 2. A description of the dog for which the declaration is sought (breed, color, sex and license number,if any); 3. The reasons the animal control director or designee considers the animal dangerous; 4. If the dog has been determined to be dangerous, then the controls stated in SVMC 7.30.045 shall apply; and 5. An explanation of the owner's or keeper's rights and the proper procedure for appealing a declaration that a dog is dangerous, including an appeal form. C. Administrative Review After Preliminary Administrative Determination. 1. Preliminary Determination of Dangerous Dog. Prior to the animal control director or designee issuing a final determination that a dog is dangerous, the animal control director or designee shall notify the owner or keeper in writing that he or she is entitled to an opportunity to meet with the animal control director or designee, at which administrative review meeting the owner or keeper may give, orally or in writing, any reasons or information as to why the dog should not be declared dangerous. The notice shall state the date, time, and location of the administrative review meeting, which shall occur prior to the expiration of 15 calendar days following receipt of the notice. The owner or keeper may propose an alternative meeting date and time, but such administrative review meeting shall occur within the 15-day time period set forth in this section, and shall be on a date and time acceptable to the animal control director or designee. 2. After such administrative review meeting,the animal control director or designee shall issue a final determination, in the form of a written order, within 15 calendar days of the administrative review meeting. In the event the animal control director or designee declares a dog to be dangerous, the order shall include a recital of the authority for the action, a brief concise statement of the facts that support the determination, and the signature of the person who made the determination. 3. An order declaring a dog is—dangerous shall be delivered to the dog owner or keeper, in writing,. either by personal delivery, or by regular mail and certified mail, return receipt requested. DRAFT D. Any dog that is declared dangerous by the animal control director or designee, whether preliminary or final, shall be immediately impounded until the owner or keeper registers the dog as dangerous in accordance with SVMC 7.30.045. The owner or keeper will have 15 days from the date the dog was declared dangerous to register the dog or appeal the determination pursuant to subsection LF1 of this section. If the owner or keeper fails to register the dog or appeal the determination,the dog will be euthanized at the direction of the animal control director or designee. If the owner or keeper appeals the dangerous dog declaration, as set forth in subsection LF1 of this section, the dog will be held pending the outcome of the appeal at the shelter at the owner's expense at a rate established by the animal control authority. E. The owner or keeper of a dog subject to a declaration that their dog is dangerous may appeal the final written determination to the hearing examiner within 15 days after issuance of the decision by filing a notice of appeal with the animal control authority. The hearing examiner may adopt appropriate hearing procedures where procedures are not otherwise provided herein. The hearing shall be held within 20 days after receipt of the notice of appeal, unless it is continued for good cause shown. The animal control director or designee shall notify the owner or keeper in writing of the date, time and location of the appeal hearing before the hearing examiner, and said notice shall be received at least five days before the hearing. The appeal hearing shall be recorded, and the hearing examiner may allow testimony and documents that are relevant to the administrative determination that the dog is dangerous. The owner or keeper of the dog may require,by at least two days' written notice, for the officer compiling the record to be present at the hearing. The owner or keeper of the dog may present evidence and examine witnesses present. The burden shall be on the animal control director to establish by a preponderance of the evidence that the dog is a dangerous dog. F. The hearing examiner shall issue a written decision, and mail a copy of the decision to the dog owner or keeper, and to the animal control director or designee, within 15 days of the appeal hearing. The hearing examiner's decision shall accept, reject or modify the administrative determination that a dog is dangerous, and shall include findings of fact and conclusions of law that support the decision. The hearing examiner may modify the determination that a dog is dangerous to a determination that the dog is potentially dangerous, if the facts warrant, and impose any of the requirements set forth in SVMC 7.30.040(D). The decision shall be given the effect of a final decision by the city council, and shall state that the decision may be appealed to superior court pursuant to Chapter 7.16 RCW within 20 days from the date the decision was received. If the decision upholds the administrative determination that a dog is dangerous, and the dog owner or keeper fails to timely register the dog or appeal the decision to superior court,the dog will be euthanized at the direction of the animal control director or designee. If the dog owner or keeper timely appeals the dangerous dog declaration,the dog shall be registered provisionally pursuant to SVMC 7.30.045(G) or the dog will be held pending the outcome of the appeal at the shelter at the owner's expense, at a rate established by the animal control authority. DRAFT G. An owner or keeper of a dangerous dog who violates any conditions imposed under this section shall be guilty of a gross misdemeanor. Section 2. Amendment. Spokane Valley Municipal Code section 7.30.040 is hereby amended as follows: 7.30.040 Declaration of potentially dangerous dog determination—Appeals relating thereto. A. When the animal control director or designee has sufficient information to determine that a dog is potentially dangerous as defined by Spokane County Code Section 5.04.020, the animal control director or designee shall make a preliminary declaration that the dog is potentially dangerous. In the event a preliminary determination is made that the dog is potentially dangerous, animal control shall notify the dog owner or keeper in writing, either by personal delivery, or by regular mail. Any notice or determination mailed pursuant to this section shall be deemed received by the party to which it is addressed on the third day after it is placed in the mail, as set forth by declaration of the sender. B. The notice must state: 1. The statutory basis for the proposed action; 2. A description of the dog for which the declaration is sought (breed, color, sex and license number,if any); 3. The reasons the animal control director or designee considers the animal potentially dangerous; 4. A statement that the registration and controls set forth in subsection 113.1 of this section may apply; 5. An explanation of the owner's or keeper's opportunity and right,pursuant to subsection (C)(1) of this section, to participate in an administrative review with the animal control director or designee to present information on why the dog should not be declared potentially dangerous; 6. A statement, pursuant to subsection (C)(2) of this section, that a failure by the dog owner or keeper to request and attend an administrative review with the animal control director or designee shall constitute a failure to exhaust all administrative remedies, and that such failure to exhaust all administrative remedies shall preclude any appeal of the administrative determination to the hearing examiner or to court; and 7. An explanation of the owner's or keeper's rights and the proper procedure for appealing a declaration that a dog is potentially dangerous, including an appeal form. C. Administrative Review After Preliminary Administrative Determination. 1. Preliminary Determination of Potentially Dangerous Dog. Prior to the animal control director or designee issuing a final determination that a dog is potentially dangerous, the animal control director or designee shall notify the owner or keeper in writing that he or she may request in DRAFT writing to meet with the animal control director or designee for an administrative review meeting within 15 calendar days following receipt of the notice, at which administrative review meeting the owner or keeper may give, orally or in writing, any reasons or information as to why the dog should not be declared potentially dangerous. Once an administrative review meeting is requested in writing by the owner or keeper,the animal control director or designee shall provide written notice to the owner or keeper of the date, time and place of the administrative review meeting. Administrative review meetings may be conducted telephonically. 2. A failure by the dog owner or keeper to request and attend an administrative review meeting with the animal control director or designee shall constitute a failure to exhaust all administrative remedies, and such failure to exhaust all administrative remedies shall preclude any appeal of the administrative determination to the hearing examiner or to court. 3. After such administrative review meeting,the animal control director or designee shall issue a final determination, in the form of a written order, within 15 calendar days of the administrative review meeting. In the event the animal control director or designee declares a dog to be potentially dangerous, the order shall include a recital of the authority for the action, a brief concise statement of the facts that support the determination, and the signature of the person who made the determination. 4. An order determining a dog is potentially dangerous shall be delivered to the dog owner or keeper in writing, either by personal delivery or by regular mail. D. The owner or keeper of a dog determined to be potentially dangerous under this chapter shall comply with certain requirements,which may include,but are not limited to,the following: 1. Erection of new or additional fencing to keep the dog within the owner's or keeper's property; 2. Construction of a dog run consistent with the size of the dog within which the dog must be kept; 3. Microchip identification, as set forth in Spokane County Code Section 5.04.036; 4. Keeping the dog on a leash adequate to control the dog or securely fastened to a secure object when left unattended; 5. Keeping the dog indoors at all times, except when on a leash adequate to control the dog and under the actual physical control of a competent person at least 15 years of age; and 6. The posting of the premises with at least one clearly visible warning sign that there is a potentially dangerous dog on the property. In addition, the owner shall conspicuously display a sign with a warning symbol that informs children of the presence of a potentially dangerous dog. E. The owner or keeper of a dog subject to a declaration that their dog is potentially dangerous may appeal the final written determination to the hearing examiner within 15 days after issuance of the decision by filing a notice of appeal with the animal control authority, subject to the limitation stated in subsection LCD of this section. The hearing examiner may adopt appropriate hearing procedures where procedures are not otherwise provided herein. The hearing shall be held within 20 days after receipt of the notice of appeal, unless it is continued for good cause shown. The animal control DRAFT director or designee shall notify the owner or keeper in writing of the date, time and location of the appeal hearing before the hearing examiner, and said notice shall be received at least five days before the hearing. The appeal hearing shall be recorded, and the hearing examiner may allow testimony and documents that are relevant to the administrative determination that the dog is potentially dangerous. The owner or keeper of the dog may require, by at least two days' written notice, for the officer compiling the record to be present at the hearing. The owner or keeper of the dog may present evidence and examine witnesses present. The burden shall be on the Spokane County animal control director to establish by a preponderance of the evidence that the dog is a potentially dangerous dog. F. The hearing examiner shall issue a written decision, and mail a copy of the decision to the dog owner or keeper, and to the animal control director or designee, within 15 days of the appeal hearing. The hearing examiner's decision shall accept, reject or modify the administrative determination that a dog is potentially dangerous, and shall include findings of fact and conclusions of law that support the decision. The decision shall be given the effect of a final decision by the city council, and shall state that the decision may be appealed to superior court pursuant to Chapter 7.16 RCW within 20 days from the date the decision was received. G. An owner or keeper of a potentially dangerous dog who violates any of the conditions imposed under this section shall be guilty of a misdemeanor. Section 3. Amendment. Spokane Valley Municipal Code section 7.30.045 is hereby amended as follows: 7.30.045 Registration of dangerous dogs—Requirements—Annual fee. A. The owner or keeper of a dangerous dog shallmust obtain a certificate of registration for such animal from Spokane County animal control within 15 days of a declaration of dangerous dog or within 15 days of the appeal decision if appealed as provided in SVMC 7.30.035. No dangerous dog shall be returned by Spokane County animal control to anyone prior to the issuance of the certificate of registration. The certificate of registration shall be issued only if the owner or keeper of the dangerous dog presents sufficient proof of the following: 1. A proper enclosure to confine a dangerous dog and posting of the premises with a clearly visible sign that there is a dangerous dog on the property. In addition, the owner shall conspicuously display a sign with a warning symbol that informs children of the presence of a dangerous dog; 2. A surety bond as required by RCW 16.08.080 as adopted or amended, issued by a surety insurer qualified under Chapter 48.28 RCW in a form acceptable to Spokane County animal control in the sum of at least $250,000, payable to any person injured by the dangerous dog, regardless of whether the injury occurs on or off the owner's or keeper's premises. -Said surety bond shall provide for prior written notification to Spokane County animal control of cancellation or material change; or DRAFT A policy of liability insurance as required by RCW 16.08.080 as adopted or amended, such as homeowner's insurance, issued by an insurer qualified under RCW Title 48 in the amount of at least $250,000, with a maximum $500 deductible, insuring the owner or keeper for any personal injuries inflicted by the dangerous dog regardless of whether the injury occurs on or off the owner's or keeper's premises. -Said policy of liability insurance shall provide for prior written notification to Spokane County animal control of cancellation or material change, payable to any person for personal injuries.-;. In addition, the owner or keeper of a dangerous dog shall furnish to Spokane County animal control a complete copy of the surety bond or policy of liability insurance pisliespecified in this subsection -• - •.- and shall allow Spokane Count animal controlthe eeentt a reasonable time to review the bond or policy to determine whether the liability coverage is sufficient,prior to issuing the certificate of registration;.-and 34. A muzzle and leash for the dangerous dog which has been approved by Spokane County animal control,- :_: _ , __ _-_- ____-_ : : -__ _: -___ -- - __ _ : =_ 4. A microchip implant injected for identification purposes pursuant to Spokane County Code Section 5.04.036; and B5. The Pdangerous dogs shallmust be spayed/neutered at the owner's expensewithin 30 days of registration to complete the registration. If the dangerous dog has previously been spayed/neutered, Tthe owner or keeper of the dangerous dog shall provided sufficient proof of such spaying/neutering promptly to Spokane County animal control. Any impounded dangerous dog may be transported by Spokane County animal control to a veterinarian for spaying/neutering as part of the registration process. GB. In addition to the regular dog licensing fees set forth in Spokane County Code Section 5.04.030, the owner or keeper of a dangerous dog shall pay an annual registration fee in the amount of$100.00. The registration will be valid for 12 months. -Dangerous dog registration shall be renewed every 12 months. A re-inspection of the facility is required prior to renewal. The owner or keeper shall also provide Spokane County animal control proof of proper insurance or a surety bond as specified in subsection(A) of this section prior to re-registration. DC. This section shall not apply to police dogs as defined in RCW 4.24.410. ED. The owner or keeper of a dangerous dog shallmust notify Spokane County animal control, in writing, if the dog is deceased or if the dangerous dog is to be relocated or if there is a change in ownership. In the event of a change of ownership and/or relocation of the dangerous dog, the owner or keeper shallmust provide Spokane County animal control with at least 10 days prior written notice that includes-with the complete address and phone number of the new owner or keeper prior to the DRAFT change of ownership and/or relocation of the dangerous dog. The owner or keeper of the dangerous dog under this subsection shallmust also notify any subsequent owner or keeper of the dog's designation as a dangerous dog. -If change of ownership and/or relocation of a dangerous dog is within Spokane County, all conditions imposed under this section shall be in place for the new owner and at the new location prior to such change. E. Dogs deemed dangerous by other jurisdictions in the state of Washington shallwill be subject to the same regulations as if they have been deemed dangerous in Spokane County. Dogs deemed dangerous by jurisdictions outside of the state of Washington, and seeking to re-locate to the City, shallwill be presented for evaluation by Spokane County animal control,evaluated and may be declared dangerous by the animal control director or his or her designee on an individual basis4e determine whether they meet the requirements of a dangerous dog, taking into account the criteria established by Spokane County Code Section 5.04.020(8). Dogs meeting the requirements of a dangerous dog under Spokane County Code Section 5.04.020(8)this subsection shallmust be registered as such,and are subject to all other restrictions imposed under this section. GF. An owner or keeper of a dog previously deemed dangerous by Spokane County animal control and subsequently relocated outside Spokane County shall register the dog pursuant to this section prior to bringing the dog into the City. Such dogs are prohibited from re-entering the City without prior written consent from Spokane County animal control and/or full re-registration. Dangerous dog registration must be renewed every 12 months. A rcinspcction of the facility is required prior to renewal. The owner or keeper shall also provide Spokane County animal control proof of proper insurance as specified in subsection A of this section prior to re registration. G. Notwithstanding any other provision in this section, the animal control director may issue a provisional registration certificate under the following circumstances: 1. the dangerous dog declaration has been appealed pursuant to SVMC 7.30.035, provided all conditions of this section have been met with the exception of subsection (A)(5) of this section requiring spay/neuter; or 2. the owner is relocating the dangerous dog outside Spokane County and all conditions of this section have been met with the exception of subsection (A)(2) of this section requiring surety bond or liability insurance. A provisional permit issued pursuant to subsection SVMC 7.30.045(G)(1) shall expire 15 days following the appeal decision. —A provisional permit issued pursuant to subsection SVMC 7.30.045(G)(2) shall be valid for the sole purpose of immediate transport and relocation of the dangerous dog from the shelter to a location outside Spokane County. H. An owner or keeper of a dangerous dog who violates any conditions imposed under this section shall be guilty of a gross misdemeanor. DRAFT Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,clause or phrase of this Ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed this day of May, 2013. Mayor,Thomas E. Towey ATTEST: City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 28, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business [' new business ❑ public hearing ❑ information ❑ admin. report ® pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading of proposed Ordinance #13-006 which amends the 2013 Budget. GOVERNING LEGISLATION: In order for the City to amend an adopted budget State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2013 Budget when it was adopted on October 30, 2012. On May 7th an Administrative Report was delivered to Council that conveyed the fact that a number of events have taken place in the normal course of operations that necessitate the budget be amended. On May 14, 2013 a public hearing was held on this topic and Ordinance #13-006 was advanced to a second reading. BACKGROUND: Since the adoption of the 2013 Budget on October 30, 2012 a number of events have transpired in the normal course of operations that necessitate a 2013 Budget. amendment. They include: #001 - General Fund Provide additional appropriations (expenditures) of $215,102 comprised of both recurring and nonrecurring items. Recurring items totaling $133,140 include: ▪ Adding $70,312 to payroll in a variety of departments as a result of several data entry errors when the 2013 Budget was prepared. • Adding $4,428 in professional services for the Human Resources Department to cover the cost of Discovery Benefits who manage the health reimbursement accounts (HRAs). • Adding $125,000 to economic development which will allow a full year of City promotion, • Reducing the City Hall lease by $66,600 as a result of renegotiating the lease with NW Christian Schools. Nonrecurring items totaling $81,962 include: • $56,962 of Parks and Recreation related expenditures including the master plan ($24,500), Demo/Clean-up of the Brown Property ($9,500), an ADA lift and anchor at Terrace Pool ($1,812), a chiller at CenterPlace ($21,150). • $25,000 to replace carpet at City Hall (reflecting what we anticipate will be '/ of the cost, with NW Christian Schools paying for the balance). Revenue increases total $200,787 and include: • Revising the estimate for sales tax upward by $150,000 from $15.10 million to $15,25 million. • When the City issued limited tax general obligation (LTGO) bonds in 2003 to construct CenterPlace it entered into a covenant (promise) to set aside $300,000 by the end of 2009 that will serve as a back-up to cover CenterPlace operations through the life of the bond issue (final bond repayment will be made December 1, 2033). The City actually ended up 11SV-FS2tUserslmcal hounl Budgets12013AmendmentslAmendment#112413 05 2812013 05 28 RCA Ord 13-006 amending 2013 budg.docx setting aside $350,787 (in Fund #120 — CenterPlace Operating Reserve Fund) or $50,787 more than was necessary. Because we're only required to hold $300,000 for this purpose we're proposing the excess balance be returned to the General Fund from whence it came. #105 - Hotel / Motel Tax Fund Provide an additional appropriation of $50,000 to reflect the total lodging tax awarded by Council on December 11, 2012. The intention behind the additional award amount was to consume a portion of the excess fund balance. #120 — CenterPlace Operating Reserve Fund When the City issued limited tax general obligation (LTGO) bonds in 2003 to construct CenterPlace it entered into a covenant (promise) to set aside $300,000 by the end of 2009 that will serve as a back-up to cover CenterPlace operations through the life of the bond issue (final bond repayment will be made December 1, 2033). The City actually ended up setting aside $350,787 or $50,787 more than was necessary. Because we're only required to hold $300,000 for this purpose we're proposing the excess balance be returned to the General Fund from whence it came. #301 Capital Projects Fund (1st 1/4% REET) Provide an additional appropriation of $150,000 reflecting a transfer to Fund #303 — Street Capital Projects Fund to cover the estimated cost of the Appleway Trail Design. This was approved by the Council at the December 18, 2012 Council meeting. #303 — Street Capital Projects Fund Revenues will increase by a $150,000 reflecting a transfer from Fund #301 — Capital Projects Fund, and appropriations will increase by $150,000 to cover the estimated cost of the Appleway Trail Design. This was approved by the Council at the December 18, 2012 Council meeting. #312 — Capital Reserve Fund Appropriations will increase by $102,150 reflecting: • $60,000 for business route signage. This was approved by the Council at the November 13, 2012 Council meeting. • $42,150 to cover the City's estimated share of the joint site development for the Balfour Park Library project. #402 — Stormwater Management Fund Appropriations will increase by $630,000 to accommodate: • an additional $200,000 for "various projects" anticipated by Public Works staff, and • $430,000 of underground injection control (UIC) retrofits that are anticipated to take place in conjunction with pavement preservation projects. #403 —Aquifer Protection Area Fund • Appropriations will increase by $1,070,000 to accommodate: o An additional $40,000 for the Sprague Swales project (bringing the total to $1,211,411 between 2012 and 2013). o An additional $100,000 for the 14th Avenue Custer to Carnahan project (bringing the total to $300,000). o An additional $40,000 for the Bettman-Dickey storm drain project (bringing the total to $250,000). o $980,000 for the Decant Facility. • Revenues will increase by $1,495,331 as follows: o $40,000 of additional Department of Ecology grant money to offset additional Sprague Swale work. 11SV-FS21UserslmcalhounlBudgets12013WmendmentslAmendment#112013 05 2812013 05 28 RCA Ord 13-006 amending 2013 budg.docx $570,331 of Department of Ecology grant money to offset Sprague Swale work completed in 2012. It was our intention to record this as revenue in 2012 but because the City had not actually received the grant money by the 60th day of 2013, accounting rules prohibited us from reporting it as revenue in 2012. o $885,000 of grant money for the Decant Facility including $735,000 from the Department of Ecology and $150,000 from the Department of Transportation. The proposed 2013 Budget amendment will reflect these and will affect 8 funds resulting in total appropriation/expenditure increases of$2,418,039 and revenue increases of $1,845,618. Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 200,787 215,102 105 Hotel 1 Motel Tax Fund 0 50,000 120 CenterPlace Operating Reserve Fund (500) 50,787 301 Capital Projects Fund (1st 1/4% REET) 0 150,000 303 Street Capital Projects Fund 150,000 150,000 312 Capital Reserve Fund 0 102,150 402 Stormwater Management Fund 0 630,000 403 Aquifer Protection Area 1,495,331 1,070,000 1,845,618 2,418,039 OPTIONS: Options are to accept the proposed amendments in whole or in-part. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #13-006 Amending Ordnance #12-024 adopting a budget for the period January 1, 2013 through December 31, 2013. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2013 Budget that was initially adopted on October 30, 2012 via Ordinance #12-024. There are adequate funds available to pay for these amendments. STAFF CONTACT: Mark Calhoun ATTACHMENTS: • Ordinance #13-006. • Fund level line-item detail of revenues and expenditures. • Budget report reflecting budget amendment impact on related funds. I1SV-FS21Userslmcat hounlBudgets12013\AmendmentslAmendment#112013 05 2842013 05 28 RCA Ord 13-006 amending 2013 budg.docx CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 13-006 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY,SPOKANE COUNTY, WASHINGTON,AMENDING ORDINANCE 12-024,WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1,2013 THROUGH DECEMBER 31,2013; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council passed Ordinance 12-024 on October 30, 2012, which adopted the 2013 annual budget;and WHEREAS, subsequent to the October 30, 2012 adoption of the 2013 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2013 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2013 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the same as set forth herein. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 12-024 adopted a budget for the twelve months beginning January 1, 2013 and ending December 31, 2013. Each item, revenue, appropriation, and fund contained in Section 1 is hereby amended as set forth in Attachment A to this Ordinance,which is incorporated herein. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,sentence, clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this 28th day of May 2013. ATTEST: Thomas E. Towey,Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 13-006 Amending 2013 Budget Page 1 of 2 Ordinance 13-006 amending 2013 budget CITY OF SPOKANE VALLEY,WA 2013 Budget Amendment Ordinance Ordinance No.13-006 Fund No. Fund Title 5/812013 Sources Uses Beginning Fund Balance Revenues Adopted via Ord.12-024 Amended via Ord.13-0?? Amended via Ord.13-0?? Total Revenues Total Sources Adopted via Ord.12-024 Appropriations Estimated Ending Amended via Amended via Total Fund Ord.13-0?? Ord.13-0?? Appropriations Balance 001 General 28,801,231 35,124,700 200,787 0 _101 Street O&M 2228,437 4,766,100 0 0 103 Paths&Trails 63,941 7,800 0 0 105 Hotel/Motel Tax 206,772 460,500 = 0 0 120 CcntcrPlacc Operating Reserve 350,787 500 (500) 0 121 Service Level Stabilization 5,441,531 7,000 0 0 122 Winter Weather Reserve 502,888 700 123 City Facilities Repair&Replacement 2,403,947 1,600 204 Debt Service LTGO 03 0 623,023 301 Capital Projects 1,992,264 500,500 302 Special Capital Projects 1,130,670 501,000 303 Street Capital Projects 73,646 7,957,725 309 Parks Capital Projects 302,423 50,000 310 Civic Facilities Capital Projects 1,110,074 0 311 Pavement Preservation 948,733 1,198284 312 Capital Reserve 0 _7,826,207 402 Stormwater Management 1697,333 2,001800 403 Aquifer Protection Arca (108,658) 501.000 501 Equipment Rental&Replacement 1,053,177 178,744 502 Risk Management 83.212 319,000 0 0 0 0 0 0 0 0 0 150,000 0 0 0 0 0 0 _a 0 0 1,495,331 0 0 0 0 35,325,487 64,126,718 42,967,741 4,766,109 6,994,537 4,90.3,999 7,800 71,741 0 460,500 667272 460,500 0 350,787 0 7,000 5,448,531 0 700 503,588 0 1,600 2,405,547 616,284 623,023 623,023 623,023 509,500 1,592,764 985,355 501,000 1,631,670 860,431 8,107,725 8,181,371 7,957,725 50,000 352,423 50,000 0 1,110,074 0 1,198,284 2,147,017 1,198,284 7,826,207 7,826,207 0 2,001,800 4,699,133 2,077,991 1.996,331 1,887,673 500,000 178,744 1,231,921 50,000 319,000 402,212 319,000 2.15,102 0 43,182,843 20,943,875 0 0 4,903,999 2,090,538 0 0 0 71,741 50,000 0 510,500 156,772 50,787 0 50,787 300,000 0 0 0 5,448,531 0 0 0 503,588 0 0 616,284 1,789,263 0 0 623,023 0 150,000 0 1,135,355 457,409 0 0 860,431 771,239 150,000 0 8,107,725 73,646 0 0 50,000 302,423 0 0 0 1,1 10,074 0 0 1,198,284 102,150 0 102,150_ 7,724,057 630,000 0 2,707,991 1,991,142 1,070,000 0 1,570,000 317,673 0 0 50,000 1,181921 0 0 3I9,000 83,212 Total of all Funds 48,382,408 62,026,I83 1,845,618 0 6 3,871,801 112254,209 63,570,333 2,418,039 0 65 988,372 46,265,837 11SV-FS21Userslmcalhounl Budgets 120131AmendmentsAAmendment#112013 05 281amendment no 1 detail CITY OF SPOKANE VALLEY,WA 2013 Budget-Amendment#1 Line Item Detail 5/8/2013 Account Account Initial Amended Description Number Justification Budget Amendment Budget #001 -General Fund Recurring Expenditures City Mgr Payroll 001.013.000.513.10.xx.xx Legal intern-Payroll 001.013.015.515.32.xx.xx CD-Planning Payroll 001.058.056.558.60.xx.xx PR-Seasonal Payroll 001.076.301.571.20.xx.xx PR-CP Seasonal Payrc 001.076.305.571.20.xx.xx HR Professional svc 001.018.016.518.20.41.05 Economic Developmen 001.090.000.558.70.41.17 001.090.000318.20.45.01 City Hall Lease Nonrecurring Expenditures Professional Services 001.090.076.576.10.41.xx Professional Services 001.090.076.576.10.41.xx ADA lift and anchor 001.090.076.576.10.31.xx Capital Outlay 001.090.000.594.76.63.00 Facility Repair/Maint 001.090.000.518.30.48.01 Revenues Sales Tax Transfers in -#120 001.000.000.313.11.00 001.000.000.597.xx.xx.xx - Data entry error in '13 budget preparation - Data entry error in '13 budget preparation - Data entry error in '13 budget preparation - Data entry error in '13 budget preparation - Data entry error in '13 budget preparation - Discovery Benefit HRA cost - Allow a full year of City promotion - Renegotiated Total recurring expenditures - Master Plan - Demo/Clean-up Brown Property - Terrace Pool ADA lift and anchor - CenterPlace Chiller - Carpet at City Hall Total nonrecurring expenditures Total expenditures - Revised estimate - Transfer from Fund#120- CenterPlace operating reserve is$50,787 greater than the$300,000 required by 2003 LTGO Bond covenants Total revenues Page 1 of 4 568,870 0 728,293 54,442 46,000 3,000 75,000 495,000 4,010 25,980 30,000 6,322 4,000 70,312 4,428 125,000 (66,600) 133,140 0 24,500 0 9,500 0 1,812 0 21,150 56,962 0 25,000 15,100,000 0 81,962 215,102 572,880 25,980 758,293 60,764 50,000 7,428 200,000 428,400 24,500 9,500 1,812 21,150 25,000 150,000 15,250,000 50,787 50,787 200,787 I1 SV-FS21Userslmcalhoun\Budgets12013 1AmendmentslAmendment#112013 05 28\amendment no 1 detail CITY OF SPOKANE VALLEY,WA 2013 Budget-Amendment#1 Line Item Detail 5/8/2013 Account Account Initial Amended Description Number Justification Budget Amendment Budget #105-Hotel 1 Motel Tax Fund Expenditures Tourism Promotion 105.105.000.557,30,41.00 - Reflects total of 2013 awards from 12/11/12 Total expenditures #120 -CenterPlace Operating Reserve Fund 380,500 50,000 430,500 50,000 Expenditures Transfers out-#001 120.000.000.597_xx.xx_xx - Transfer to Fund#001 -balance is$50,787 0 50,787 50,787 greater than the$300,000 required by the 2003 LTGO Bond covenants Total expenditures Revenues Interest Income 120.000.000.361.10.00.00 - Revised estimate 50,787 500 (500) 0 Total revenues (500) #301 -Capital Projects Fund (1st 1/4% REET) Expenditures Transfers out-#303 301.000.000.597.xx.xx.xx - Transfer to Fund#303-for the Appleway 0 150,000 150,000 Trail Design from the 12/13/12 Council meeting) Total expenditures 150,000 Page 2 of 4 11 SV-FS21Userslmcalhounl Budgets120131AmendmentslAmendment#11201 3 05 28\amendment no 1 detail CITY OF SPOKANE VALLEY,WA 2013 Budget-Amendment#1 Line Item Detail 5/8/2013 Account Account Initial Amended Description Number Justification Budget Amendment Budget #303-Street Capital Projects Fund Expenditures Capital outlay 303.000.176.595.xx.xx.xx - Appleway Trail Design (from 12/18/12 Council meeting) Total expenditures Revenues Transfers in -#301 303.000.176.397.xx.xx.xx - Transfer from 1st 1/4% FEET #312-Capital Reserve Fund Expenditures Capital outlay Capital outlay Total expenditures 0 150,000 150,000 150,000 0 150,000 150,000 150,000 312.000.000.595.xx.xx.xx - Business Route Signage (from 11/13/12 0 60,000 60,000 Council meeting) 312.000.178.594.76.41.02 - Balfour Park 1 Library joint site development 0 42,150 42,150 #402-Stormwater Management Fund Expenditures Capital outlay Capital outlay Total expenditures 402.000.xxx.595.xx.xx.xx - Various projects 402.000.xxx.595.xx.xx.xx - UIC retrofits on pavement preservation proj. Total expenditures Page 3 of 4 150,000 102,150 200,000 350,000 0 430,000 430,000 630,000 I1SV-FS21Users1mcalhoun1Budgets120131A,mendments\Amendment#112013 05 281amendment no 1 detail CITY OF SPOKANE VALLEY,WA 2013 Budget-Amendment#1 Line Item Detail 5/812013 Account Account Initial Amended Description Number Justification Budget Amendment Budget #403 -Aquifer Protection Area Expenditures Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay 403.000.163.595.40.63.00 - Sprague swale upgrades 403.000.000.595.40.63.00 - Capital-various 403.000.000.595.40.63.00 - 14th Ave Custer to Carnahan 403.000.000.595.40.63.00 - Bettman-Dickey storm drain 403.000.173.595.40.63.00 - Decant facility Total expenditures 0 40,000 40,000 90,000 (90,000) 0 200,000 100,000 300,000 210,000 40,000 250,000 0 980,000 980,000 1,070,000 Revenues DOE Grant 403.000.163.334.03.10 - Sprague swale upgrades (2013 reimb) 0 40,000 40,000 DOE Grant 403.000.163.334.03.10 - Sprague swale upgrades(2012 reimb) 0 570,331 570,331 DOE Grant 401000.173.334.03.10 - Decant facility 0 735,000 7135,000 DOT Grant 403.000.173.334.03.10 - Decant facility 0 150,000 150,000 Total revenues Totals Across all Funds 1,495,331 Total revenues Total expenditures 1,845,618 2,418,039 Page 4 of 4 I1 SV-FS21Usersl rncalhounlBudgets 120131AmendmentslAmendment#112013 05 281Budget Report CITY OF SPOKANE VALLEY,WA 5/8/2013 2013 Budget 2013 As As Adopted Amendment Amended #001 -GENERAL FUND 1 RECURRING ACTIVITY Revenues Property Tax 10,943,700 0 10,943,700 Sales Tax 15,100,000 150,000 15,250,000 Criminal Justice Tax 1,280,000 0 1,280,000 Public safety Sales Tax 750,000 0 750,000 Gambling Tax and Leasehold Excise Tax 612,500 0 612,500 Franchise Fees/Business Registration 1,135,000 0 1,135,000 State Shared Revenues 1,684,600 0 1,684,600 Service Revenues 1,304,000 0 1,304,000 Fines and Forfeitures 1,494,300 0 1,494,300 Recreation Program Fees 571,500 0 571,500 Miscellaneous&Investment Interest 166,000 0 166,000 Transfer-in -#101 (street admin) 39,700 0 39,700 Transfer-in -#105(h/m tax-CP advertising) 30,000 0 30,000 Transfer-in -#402(storm admin) 13,400 0 13,400 Total Recurring Revenues 35,124,700 150,000 35,274,700 Expenditures City Council 390,111 0 390,111 City Manager 635,984 4,010 639,994 Legal 411,171 25,980 437,151 Public Safety 22,139,200 0 22,139,200 Deputy City Manager 609,706 0 609,706 Finance 1,089,633 0 1,089,633 Human Resources 228,041 4,428 232,469 Public Works 876,443 0 876,443 Community Development-Administration 257,175 0 257,175 Community Development-Engineering 850,845 0 850,845 Community Development-Planning 869,743 30,000 899,743 Community Development-Building 1,162,582 0 1,162,582 Parks&Rec-Administration 270,717 0 270,717 Parks&Rec-Maintenance 789,000 0 789,000 Parks&Rec-Recreation 224,999 6,322 231,321 Parks&Rec-Aquatics 485,600 0 485,600 Parks&Rec-Senior Center 88,143 0 88,143 Parks&Rec-CenterPlace 796,884 4,000 800,884 Pavement Preservation 855,857 0 855,857 General Government 1,740,700 58,400 1,799,100 Transfers out-#502(insurance premium) 319,000 0 319,000 Total Recurring Expenditures 35,091,534 133,140 35,224,674 Recurring Revenues Over(Under) Recurring Expenditures _ 33,166 16,860 50,026 NONRECURRING ACTIVITY Revenues Transfer in-#120(excess reserves) 0 50,787 50,787 Total Nonrecurring Revenues 0 50,787 50,787 Expenditures Transfers out-#309(perk grant match) 50,000 0 50,000 Transfers out-#312(Capita!Reserve Fund) 7,826,207 0 7,826,207 Parks&Recreation related 0 56,962 56,962 Carpet at City Hall 0 25,000 25,000 Total Nonrecurring Expenditures 7,876,207 81,962 7,958,169 Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (7,876,207) (31,175) (7,907,382) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (7,843,041) (14,315) {7,857,356) Beginning fund balance 28,681,219 28,681,219 Ending fund balance 20,838,178 20,823,863 Page 1 115V-FS21 Users lmcalhoun\Budgets 120131Amendments\Amendment#112013 05 281Budg et Report CITY OF SPOKANE VALLEY,WA 51812013 2013 Budget 2013 As As Adopted Amendment Amended SPECIAL REVENUE FUNDS #105-HOTEL!MOTEL TAX FUND Revenues Hotel/Motel Tax 460,000 0 460,000 Investment Interest 500 0 500 Total revenues 460,500 0 460,500 Expenditures Interfund Transfer-out-#001 30,000 0 30,000 City directed marketing efforts 50,000 0 50,000 Tourism Promotion 380,500 50,000 430,500 Total expenditures 460,500 50,000 510,500 Revenues over(under)expenditures 0 (50,000) (50,000) Beginning fund balance 206,772 206,772 Ending fund balance 206,772 156,772 #120-CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 500 (500) 0 Interfund Transfer 0 0 0 Total revenues 500 (500) 0 Expenditures Interfund Transfer-out-#001 0 50,787 50,787 Total expenditures 0 50,787 50,787 Revenues over(under)expenditures 500 (51,287) (50,787) Beginning fund balance 350,787 350,787 Ending fund balance 351,287 300,000 Page 2 11SV-FS21Usersimcalhounl Budgets 120131AmendmentsAAmendment#112013 05 281Budget Report CITY OF SPOKANE VALLEY, WA 5/8/2013 2013 Budget 2013 As As Adopted Amendment Amended CAPITAL PROJECTS FUNDS #301 -CAPITAL PROJECTS FUND Revenues REET 1 -Taxes 500,000 0 500,000 Investment Interest 500 0 500 Interfund Transfer-in-#303 0 0 0 Total revenues 500,500 0 500,500 Expenditures Interfund Transfer-out-#204 92,951 0 92,951 Interfund Transfer-out-#303 742,404 150,000 892,404 Interfund Transfer-out-#311 (pavement presen 150,000 0 150,000 Total expenditures 985,355 150,000 1,135,355 Revenues over(under)expenditures (484,855) (150,000) (634,855) Beginning fund balance 1,092,264 1,092,264 Ending fund balance 607,409 457,409 #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 6,597,842 0 6,597,842 Interfund Transfer-in-#301 742,404 150,000 892,404 Interfund Transfer-in-#302 617,479 0 617,479 Total revenues 7,957,725 150,000 8,107,725 Expenditures 005 Pines/Mansfield,Wilbur Rd.to Pines 300,000 0 300,000 060 Argonne Rd Corridor Upgrade SRTC 06-31 957,892 0 957,892 061 Pines(SR27)ITS lmporvement SRTC 06-26 637,288 0 637,288 115 Sprague Ave Resurfacing-Evergreen to Sullivan 188,745 0 188,745 141 Sullivan&Euclid PCC 139,332 0 139,332 142 Broadway @ Argonne/Mullan 219,599 0 219,599 145 Spokane Valley-Millwood Trail 200,000 0 200,000 146 24th Ave Sidewalk-Adams to Sullivan 15,000 0 15,000 149 Sidewalk Infill 337,507 0 337,507 154 Sidewalk&Tansit Stop Accessibility 33,198 0 33,198 155 Sullivan Rd W Bridge Replacement 800,000 0 800,000 156 Mansfield Ave.Connection 1,012,924 0 1,012,924 159 University Rd/1-90 Overpass Study 125,000 0 125,000 166 Pines Rd.(SR27)&Grace Ave. Int.Safety 98,100 0 98,100 167 Citywide Safety Improvements 450,995 0 450,995 168 Wellesley Ave Sidewalk&Adams Rd Sidewalk 554,500 0 554,500 169 Argonne/Mullan Safety Indiana-Broadway 104,460 0 104,460 170 Argonne road: Empire Ave-Knox Ave. 172,785 0 172,785 171 Sprague Ave ADA Curb Ramp Project 110,400 0 110,400 176 Appleway Trail Design 0 150,000 150,000 Contingency 1,500,000 0 1,500,000 Total expenditures 7,957,725 150,000 8,107,725 Revenues over(under)expenditures 0 0 0 Beginning fund balance 73,646 73,646 Ending fund balance 73,646 73,646 Page 3 \\SV-FS21Users\mcalhoun\Budgets 120131Amendments\Amendment#112013 05 281Budget Report CITY OF SPOKANE VALLEY,WA [ 518/2013 2013 Budget 2013 As As Adopted Amendment , Amended CAPITAL PROJECTS FUNDS-continued #312-CAPITAL RESERVE FUND Revenues Transfers in-#001 7,826,207 0 7,826,207 Investment Interest 0 0 0 Total revenues 7,826,207 0 7,826,207 Expenditures Business route signage 60,000 60,000 Balfour Park/Library site development 0 42,150 42,150 Total expenditures 0 102,150 102,150 Revenues over(under)expenditures 7,826,207 (102,150) 7,724,057 Beginning fund balance 0 0 Ending fund balance 7,826,207 7,724,057 Page 4 11SV-FS21Userslmcalhoun'Budgets12013\Amendments~Amendment#112013 05 281Budget Report CITY OF SPOKANE VALLEY,WA 51812013 2013 Budget 2013 As As Adopted , Amendment Amended ENTERPRISE FUNDS #402-STORMWATER FUND R RECURRING ACTIVITY I Revenues Stormwater Management Fees 1,800,000 0 1,800,000 Investment Interest 1,800 0 1,800 Miscellaneous 0 0 0 Total Recurring Revenues 1,801,800 0 1,801,800 Expenditures Wages/Benefits I Payroll Taxes 475,604 0 475,604 Supplies 16,300 0 16,300 Services&Charges 1,132,687 0 1,132,687 Intergovernmental Payments 23,000 0 23,000 Interfund Transfers-out-#001 13,400 0 13.400 Interfund Transfers-out-#502 0 0 0 Total Recurring Expenditures 1,660,991 0 1,660,991 Recurring Revenues Over(Under) Recurring Expenditures 140,809 0 140,809 NONRECURRING ACTIVITY Revenues Grant Proceeds 200,000 0 200,000 Interfund Transfers-in 0 0 0 Total Nonrecurring Revenues 200,000 0 200,000 Expenditures Capital-various projects 150,000 200,000 350,000 Sullivan Bridge Drain Retrofit 267,000 0 267,000 UIC Retrofits on Pvmnt Pres Projects 0 430,000 430,000 Total Nonrecurring Expenditures 417,000 630,000 1,047,000 Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (217,000) (630,000) (847,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (76,191) (630,000) (706,191) Beginning working capital 2,697,333 2,697,333 Ending working capital 2,621,142 1,991,142 #403-AQUIFER PROTECTION AREA Revenues Spokane County 500,000 0 500,000 Grant-Sprague Swales 0 0 0 Grant DOE-Decant Facility 0 735,000 735,000 Grant DOT-Decant Facility 0 150,000 150,000 Grant DOE-Sprague UIC Elimination 0 610,331 610,331 Investment Interest 1,000 0 1,000 Total revenues 501,000 1,495,331 1,996,331 Expenditures Sprague swales 0 40,000 40,000 Capital-various 90,000 (90,000) 0 14th Ave Custer to Carnahan 200,000 100,000 300,000 Bettman-Dickey Storm drain 210,000 40,000 250,000 Decant Facility 0 980,000 980,000 Total expenditures 500,000 1,070,000 1,570,000 Revenues over(under)expenditures 1,000 425,331 426,331 Beginning working capital (108,658) (108,658) Ending working capital (107,658) 317,673 Page 5 CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 13-006 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON,AMENDING ORDINANCE 12-024,WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1,2013 THROUGH DECEMBER 31,2013; AND OTHER MATTERS RELATED THERETO. WHEREAS,the City Council passed Ordinance 12-024 on October 30, 2012, which adopted the 2013 annual budget; and WHEREAS, subsequent to the October 30, 2012 adoption of the 2013 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2013 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2013 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the same as set forth herein. NOW THEREFORE,the City Council of the City of Spokane Valley,Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 12-024 adopted a budget for the twelve months beginning January 1, 2013 and ending December 31, 2013. Each item, revenue, appropriation, and fund contained in Section 1 is hereby amended as set forth in Attachment A to this Ordinance,which is incorporated herein. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this 28th day of May 2013. ATTEST: Thomas E. Towey, Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 13-006 Amending 2013 Budget Page 1 of 2 ATTACHMENT A • CO N O 00 M gv cy �o v n o o th V N N cM th g M V M , N. � M 00 s 8F �° g4o � re - � O� e N s :Q d Ol O .-. M V vl n V n M , Ol n 8 M .- N ww OO 0O pp� 00 Ol 8 O O N O M V n 0 0 N O & 8 8 8 M O O O •g ° CD O c,- 'C 'C M 00 0 O - ° n O O Ol F E M1"v" •,-. oo" ,-. N.—. O. O. CC C, O O O O O O O O O O O O O O O O O O O O O .; C• i.a ti O O �p O G c 4 O = C• (N O O 00 O O O O 00 O 00 0 0 0 0 8 8 0 0 O kr,p i C• 8 8 O O. -p O kr O O O O ° O O 00 .Q ti N vo O V•G v N E G 0 • Ol O O O O O V n n M N 8 ° 0I0 ° Ol 8 8 8 M 7• NO n�M � N O M V n O (� Ol O O O M ti Ol Ol V O ,O Ol 00 O O p„ v" t--- .— N M" •O G v \p 0 F M V n 00 M V N t� N n •5 O n co O n�n n cy n �n �n �n o n �o m v o N ,o �i c� N - F ' ° 4 o 8 c' fi m ofo vV, ° 00 ° 00 N 'r- ,-.. e' 01. ,o M l , v ,o ,n �o M oo 00 n F o 2 , N .- .- oo" .- Nth v"r. ,-. N cIO 88 8 0O •- - 4 8 8 8 ° O g 8 O k 8 n 8 ° N N R �Mp n 8 R - v1,O N. �O�pp N M O - N 0 00,O Ol 00 O■ N. R• M n V ,0 0 0 0 v1 Ol N 0 .-. M CO H t M 00 m a C O O co co co co co co co co co co co co co co co co co co co O• O • . e o 0 7 .: . N. O O O O 0 0 0 0 0 0 8 0 0 0 0 0 O O 00 a 0 m '°• ° 8 0 -.d ,. N G • a ' C • NI 8 8 8 8 8 Lel 8 8 8 0 8 8 8 ° ,, ° 8 8 .• N N 8 N. ~ n 8 0 _ 6 8 ° o at M v t` t` N .1▪ O 0^O O N oO- Gl n th VMI, op OGl ° N V O o ° M vo ,- N V o M ,O O .- N O M pN� O M N O o0 6 M M N p pG R o°O N °N M 4 ° V O M t� O y a- ,0 O O o0 00 eu 4 c4 N N vi N .-. .-. — N"— Y N Ma• 0 .O i M w N Or I° U U y Cr . y O 7i''' m .i� QO v O c0 +:� a Pi '• '0 c O H o w a w c v a t R ' cIO eu _ uDa .- uD x °Om g VxUu � Uq aUaUmd ww F • c '5' O M 0 O N N N V 5' N O O O M— M N O M O N 4 Z M V U N O Item 4 Ordinance 13-006 amending 2013 budget Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 28, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance 13-007; CTA-2013-0003 City Initiated Amendment to the Spokane Valley Municipal Code to allow used manufactured homes on individual lots. GOVERNING LEGISLATION: RCW 36.70A.106, SVMC 17.80.150 and 19.30.040 BACKGROUND: The Planning Commission conducted a study session on March 28, 2013, followed by a public hearing on April 11, 2013. Following the public hearing, the Planning Commission voted unanimously to recommend approval of the proposed amendment (see Attachments). On April 25, 2013, the Planning Commission approved their written Findings. The Planning Commission's recommendation was presented to Council at the May 14, 2013 study session. OPTIONS: Proceed to second ordinance reading with or without further amendments; send back to Planning Commission for further review; or direct staff further. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance 13-007, City Initiated Amendment CTA 2013-0003, to a second reading. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Micki Harnois, Planner ATTACHMENTS: A. Ordinance B. Staff Report to Planning Commission C. Planning Commission Findings D. Planning Commission Minutes E. Presentation DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 13-007 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON AMENDING SPOKANE VALLEY MUNICIPAL CODE SECTION 19.40.120, MANUFACTURED HOMES ON INDIVIDUAL LOTS TO ELIMINATE THE "NEW MANUFACTURED HOME" REQUIREMENT, AND OTHER MATTERS RELATING THERETO. WHEREAS, on September 25, 2007, the City of Spokane Valley (City) adopted Spokane Valley Municipal Code (SVMC)Title 19,pursuant to Ordinance 07-015; and WHEREAS, on October 28, 2007, SVMC Title 19 became effective; and WHEREAS, such regulations are authorized by RCW 36.70A; and WHEREAS, the amendments set forth below are consistent with the goals and policies of the City's Comprehensive Plan; and WHEREAS, on March 27, 2013, the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106, providing a 60-day notice of intent to adopt amendments to Spokane Valley development regulations; and WHEREAS, on March 28,2013,the Planning Commission held a study session; and WHEREAS, on March 29, 2013 and April 5, 2013, notice of the Planning Commission (Commission) public hearing was published in the Valley News Herald; and WHEREAS, on April 11, 2013, the Planning Commission held a public hearing, received evidence, information, public testimony, and a staff report with a recommendation followed by deliberations and provided a recommendation; and WHEREAS, on April 25, 2013, the Planning Commission approved the findings and recommendations; and WHEREAS, on May 14, 2013, City Council reviewed the proposed amendment; and WHEREAS, on May 28, 2013, City Council considered a first ordinance reading to adopt the proposed amendment; and WHEREAS, on June 11, 2013, City Council considered a second ordinance reading to adopt the proposed amendment; and WHEREAS, SVMC 19.40.120, as amended,bears a substantial relation to the public health, safety and welfare and protection of the environment. NOW, THEREFORE,the City Council of the City of Spokane Valley do ordain as follows: Ordinance 13-007 Page 1 of 3 DRAFT Section 1. Purpose--The purpose of this Ordinance is to amend SVMC 19.40.120, Manufactured Homes on Individual Lots,to allow used manufactured homes on individual lots. Section 2. Findings and Conclusions. The City Council acknowledges that the Planning Commission conducted appropriate investigation and study, held a public hearing on the proposed amendments and recommends approval of the amendments. The City Council hereby adopts the findings and conclusions of the Planning Commission, specifically that: A. Growth Management Act Policies - The Washington State Growth Management Act (GMA) provides that each city shall adopt a comprehensive land use plan and development regulations that are consistent with and implement the comprehensive plan. B. City of Spokane Valley Goals and Policies - The City of Spokane Valley has adopted goals and policies consistent with the GMA and adopted County-Wide Planning Policies, set forth below. a. Land Use Goal LUG-2 Encourage a wide range of housing types and densities commensurate with the community's needs and preferences. b. Housing Goal HG-1: Encourage diversity in design to meet the housing needs of the residents of the community and region. c. Housing Policy HP-1.1: Consider the economic impact of development regulations on the cost of housing. d. Economic Goal EDG-7: Maintain a regulatory environment that offers flexibility, consistency,predictability and clear direction. e. Economic Policy EDP-7.2: Review development regulations periodically to ensure clarity, consistency and predictability. f. Neighborhood Policy NP-2.1: Maintain and protect the character of existing and future residential neighborhoods through the development and enforcement of the City's land use regulations and joint planning. g. Neighborhood Policy NP-2.2: Review and revise as necessary, existing land use regulations to provide for innovation and flexibility in the design of new residential developments, accessory dwelling units, and in-fill development. C. Conclusions a. The amendment is consistent with the Comprehensive Plan policies and goals for encouraging a mix of housing types in residential areas, establishing and maintaining a flexible and consistent regulatory environment and preserving and protecting neighborhoods. b. The amendment bears substantial relations to public health, safety and welfare, and protection of the environment. c. The proposed amendment will provide increased housing options and expand home occupations. d. The proposed City initiated code text amendment is consistent with the City's adopted Comprehensive Plan and the approval criteria in SVMC 17.80.150(F). e. The Growth Management Act stipulates that the comprehensive land use plan and development regulations shall be subject to continuing review and evaluation by the City. The proposal is consistent with RCW 36.70A, Washington State Growth Management Act, which stipulates that the comprehensive land use plan and development regulations be subject to continuing review and evaluation by the City. Ordinance 13-007 Page 2 of 3 DRAFT Section 3. Spokane Valley Municipal Code, Chapter 19.40.120, Manufactured Homes on Individual Lots, is hereby amended to allow used manufactured homes on individual lots, as shown in Exhibit A, attached hereto. Section 4. All other provisions of SVMC Title 19 not specifically referenced hereto shall remain in full force and effect. Section 5. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 6. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this day of June, 2013. Mayor,Thomas E. Towey ATTEST: City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 13-007 Page 3 of 3 ATTACHMENT B COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION Sjökane 4•••oValley- STAFF REPORT AND RECOMMENDATION TO THE PLANNING COMMISSION CTA-2013-0003 STAFF REPORT DATE: March 20, 2013 HEARING DATE AND LOCATION: April 11, 2013, beginning at 6:00 p.m., Spokane Valley City Hall Council Chambers, Valley Redwood Plaza Building, 11707 East Sprague Avenue, Suite 101, Spokane Valley,Washington 99206. PROPOSAL DESCRIPTION: A city initiated text amendment to amend Spokane Valley Municipal Code (SVMC) 19.40.120, Manufactured Homes on Individual Lots, to eliminate the requirement of "new manufactured homes". PROPONENT: City of Spokane Valley Community Development Department, 11707 E Sprague Ave, Suite 106, Spokane Valley,WA 99206 APPROVAL CRITERIA: Spokane Valley Comprehensive Plan, Spokane Valley Municipal Code (SVMC) Title 17 General Provisions. SUMMARY OF RECOMMENDATION: The Planning Division recommends the Planning Commission approve the proposed amendment as put forth. STAFF PLANNER:Micki Harnois, Planner, Community Development Department ATTACHMENTS: Exhibit 1: Proposed text amendment to SVMC 19.40.120 A. BACKGROUND INFORMATION 1. APPLICATION PROCESSING: SVMC Chapter 17.80, Permit Processing Procedures. The following summarizes application procedures for the proposal. Process Date Pre-Application Meeting: N/A Application Submitted: N/A Determination of Completeness: N/A Published Notice of Public Hearing: 3/29/13 &4-5-13 Sent Notice of Public Hearing to staff/agencies: 3/27/13 2. PROPOSAL BACKGROUND: The proposal is to amend Spokane Valley Municipal Code (SVMC) Chapter 19.40.120,Manufactured Homes on Individual Lots to eliminate the requirement of"new manufactured homes"(see Attachment A). The code defines "new"as not been previously titled to a retail purchaser or set on a property. This amendment will apply to any individual lot located in the City of Spokane Valley which is not located in a manufactured home park or manufactured home subdivision/community. The requirement of that a manufactured home to be a"designated manufactured home", as described in SVMC Chapter 19.40.120 (C),will remain. A designated manufactured home is a home constructed after June 15, 1976, in accordance with state and federal requirements. A designated manufactured home must also meet the following standards per SVMC 19.40.120: 1. Is comprised of at least two fully enclosed parallel sections each of not less than 12 feet wide by 36 feet long; and 2.Was originally constructed with and now has a composition or wood shake or shingle, coated metal, or similar roof of nominal 3:12 pitch; and 3. Has exterior siding similar in appearance to siding materials commonly used on conventional site-built International Building Code single-family residences. Single wide manufactured homes do not meet the requirements of a"designated manufactured home", so the proposed change to allow used manufactured homes on individual lots throughout the City would only apply to "double wide"manufactured homes. The provisions for single wide manufactured homes in manufactured home developments are referenced in SVMC Chapter 19.40.120 (E). 3. Staff has evaluated this change and is recommending allowing previously owned manufactured homes to be placed on individual lots. The Comprehensive Plan supports the diversity of housing types in residential areas and this would allow this flexibility by also increasing affordable housing options. B. FINDINGS AND CONCLUSIONS SPECIFIC TO THE MUNICIPAL CODE TEXT AMENDMENT 1. Compliance with Title 17(General Provisions) of the Spokane Valley Municipal Code a. Findings: SVMC 17.80.150(F) Municipal Code Text Amendment Approval Criteria i. The City may approve Municipal Code Text amendment, if it finds that (1) The proposed text amendment is consistent with the applicable provisions of the Comprehensive Plan; Staff Analysis: The proposed amendment is consistent with the applicable policies of the Comprehensive Plan. The amendment is consistent with the Comprehensive plan goals for encouraging a mix of housing types in residential areas, maintaining a flexible and consistent regulatory environment, and preserving and protecting neighborhoods. Relevant Comprehensive Plan goals and policies are shown below: Page 2 of 3 Land Use Goal LUG-2 Encourage a wide range of housing types and densities commensurate with the community's needs and preferences. Housing Goal HG-1: Encourage diversity in design to meet the housing needs of the residents of the community and region. Housing Policy HP-1.1: Consider the economic impact of development regulations on the cost of housing. Economic Goal EDG-7: Maintain a regulatory environment that offers flexibility, consistency,predictability and clear direction. Economic Policy EDP-7.2: Review development regulations periodically to ensure clarity, consistency and predictability. Neighborhood Policy NP-2.1: Maintain and protect the character of existing and future residential neighborhoods through the development and enforcement of the City's land use regulations and joint planning. Neighborhood Policy NP-2.2: Review and revise as necessary, existing land use regulations to provide for innovation and flexibility in the design of new residential developments, accessory dwelling units, and in-fill development. (2) The proposed amendment bears a substantial relation to public health, safety, welfare, and protection of the environment; Analysis: The amendment bears substantial relation to public health, safety,welfare and protection of the environment. The proposed amendment will provide increased affordable housing options, expand home occupations, and establish a more consistent regulatory environment. b. Conclusion(s): The proposed text amendment is consistent with the approval criteria contained in the SVMC. 2. Finding and Conclusions Specific to Public Comments a. Findings: No public comments have been received to date. b. Conclusion(s): Public noticing has not been initiated for CTA-2013-0003 as of this date. 3. Finding and Conclusions Specific to Agency Comments a. Findings: No agency comments have been received to date. b. Conclusion(s): No concerns are noted. C. OVERALL CONCLUSION The proposed code text amendment is consistent with the Comprehensive Plans policies and goals. D. STAFF RECOMMENDATION The Planning Division, after review and consideration of the submitted application and applicable approval criteria, recommends the proposal to eliminate the requirement of "new" manufactured homes on individual lots. Page 3 of 3 ATTACHMENT A FINDINGS AND RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION April 25,24)13 The following findings are consistent with the Planning commission's decision to recommend approval. Background: 1. Spokane Valley development regulations were adopted. in September 2007 and became effective on October 28, 2007. 2. The city-initiated code text amendment proposes to amend Spokane Valley Municipal Code(SVMC) 19.40.120, Manufactured Homes on Individual Lots, to eliminate the requirement of 'new manufactured home". 3. The Planning Commission he a public hearing on April I 1, 2013 and voted 6-0 to recommend approval Of the amendment to City Council. Planning Commission Findings: I. Coinpliance with SVMC 17.80.150E Approval Criteria a. The proposed city initiated code text amendment is consistent with the applicable provisions of the Comprehensive Plan; Findi ngs): i. Land Use Goal LUG-2 Encourage a wide range of housing types and densities commensurate with the community's needs and preferences. ii. Housing Goal HG-1: Encourage diversity in design to meet the housing needs of the residents of the community and region. iii. Housing Policy HP-1.i: Consider the economic impact of development regulations on the cost of housing. iv. Economic Goal ED■G-7: Maintain a regulatory environment that offers flexibility, consistency, predictability and clear directiou. v. Economic Policy EDP-7.2: Review development regulations periodically to ensure clarity, consistency and predictahility. vi. Neighborhood Policy NI'-2-1: Maintain and protect the character of existing and future residential neighborhoods through the development and enforcement of the City's land use regulations and joint planning. vii. Neighborhood Policy NP-2.2: Review and revise as necessary, existing land use regulations to provide for innovation and flexibility in the design of new residential developments,accessory dwelling units, and in-fill development. b. The proposed amemidntent bears a substantiat relation to public health, safety, welfare, and protection of-the environment. Findings mid Retornmenda[ioifsmr the Spokane Valle+PlanningConsmIssian Page 101-2 ATTACHMENT A Finding(s): i. The amendment is consistent with the Comprehensive Plan policies and goats for encouraging a mix of housing types in residential areas, establishing and maintaining a flexible and consistent regulatory environment and preserving and protecting neighborhoods, ii. The amendment bears substantial relation to public health, safety, welfare, and protection of the env ironment. iii. The proposed amendment will provide increased affordable housing options and expand home occupations. 2. Conclusion(s): a. The proposed city initiated code text amendment is consistent with the City's adopted Comprehensive Plan and the approval criteria contained in 17.84,150(F . b. The Growth management Act (MIA) stipulates that the comprehensive land use plan and development regulations shall be subject to continuing review and evaluation by the City. Recommendations: The Spokane Valley Planning Commission therefore recommends City Council adapt the proposed city- initiated code text amendments to SVIVIC 19.40.120, Manufactured I-Tomes on Individual Lots. App wed this 25th day of April,2013 Bil Bates, Chairman ATTEST: Can Hinshaw,Planning Commission Secretary Find[nus and Reenmme mkt Ir»s of theSpokaw Valley Planning Commission Page 2 of Spokane Valley Planning Commission DRAFT Minutes Council Chambers— City Hall, 11707 E. Sprague Ave. April 11, 2013 I. CALL TO ORDER Chair Bates called the meeting to order at 6:00 p.m. II. PLEDGE OF ALLEGIANCE Commissioners, staff and audience stood for the pledge of allegiance. III. ROLL CALL COMMISSIONERS Present Absent CITY STAFF Bill Bates -Chair x John Hohman, Director Joy Stoy—Vice-chair x Cary Driskell, City Attorney Robert McCaslin x Rod Higgins, City Council Mike Phillips x Steven Neill x j Christina Carlsen x E Kevin Anderson ;- x Mary Swank, Secretary Commissioner Anderson was excused. IV. APPROVAL OF AGENDA Commissioner Stoy made a motion to approve the agenda as presented. This motion was passed unanimously. V. APPROVAL OF MINUTES Commissioner Neill made a motion to approve the March 28, 2013 minutes as presented. This motion was passed unanimously. VI. PUBLIC COMMENT There was no public comment. VII. COMMISSION REPORTS Commissioner Bates reported that on April 4th our Representative, Kathy McMorris Rodgers was here and it went very well. Ms. Rodgers commented our council did an excellent job on Planning Commission Minutes Page 1 of 5 informing her on our cities priorities and wants to help with the Sullivan Bridge project and have information sent to her. • VIII. ADMINISTRATIVE REPORT Community Development Director John Hohman explained staff is working on shoreline regulations and the 2013 comprehensive plan amendments. We just received a draft on the shoreline regulations and are going through them. It will be a number of weeks before it is ready. We want to make sure it's easy for us to understand and implement for any potential development. Mike Basinger is working on the comprehensive plan amendments. Scott Kuhta is out of town at the SEPA Committee in Olympia, working on Phase II. Our administrative report to Council on SEPA changes on Tuesday went well. They've authorized us to move forward to the first reading. Commissioner Stoy asked how many comprehensive plan amendments we have this year. John Hohman answered we have two privately initiated and 5 to 6 city initiated. IX. COMMISSION BUSINESS Unfinished Business: No unfinished business. New Business: Public Hearing: CTA-2013-0003 — Amending Manufactured Homes Regulations and CTA-2013-0004 —Amending Sign Regulations CTA-2013-0003 John Hohman started his presentation on CTA 2013-0003, amending the SVMC 19.40.120 regarding manufactured homes. This is to eliminate the requirement for new manufactured homes in SVMC 19.40.120.B.1 and eliminate SVMC 19.40.120.C. The proposed amendment language will be changed that these provisions of the code will be removed. Once the language is removed then used manufactured homes will be allowed in the city. Commissioner Bates went over the procedures and opened the public hearing at 6:12p.m. Commissioner Stoy read the rules. Commissioner McCaslin asked about homeowner covenants and associations. If somebody owns a lot in a preplanned community that they want to put a used manufactured home on does the homeowner associations have the power to deny that? John Hohman explained our code would not supersede any CC&R's or covenants. It would be a private issue. Commissioner McCaslin asked if homeowners associations have the power to keep someone from putting a manufactured home where the association would vote not to have one but what if they owned the lot. City Attorney Cary Driskell explained that CC&R's dictates what you can and cannot do with your property. CC&R's are a binding contract on that property. Commissioner Stoy read the rules of the public hearing. Commissioner Bates opened public testimony. Public Comment was given by Tim B Moyer at 11617 E Rego Court, Spokane Valley. Mr. Moyer stated there are a lot of areas where affordable housing could help first time homebuyers but also provide housing for the rental market. Mr. Moyer is in the process of Planning Commission Minutes Page 2 of 5 short plating a property on Bowdish and Valleyway. It has an existing 1950's home with a big lot. Mr. Moyer is going to split if off the back and put a 2001 used doublewide that is 50' x 24' that he found in the Valley and needs to be moved. Mr. Moyer is in favor and hope it is approved. Commissioner Stoy asked how far Mr. Moyer is on his short plat. Mr. Moyer stated it's in process and being reviewed and it should be in final plat approval in about 3 to 6 weeks. Commissioner Bates asked what Mr. Moyer planned to do with landscaping. Mr. Moyer responded that, he would make it look nice for the neighborhood and have a front and backyard, have a separate 24' x 30' foot garage with a concrete floor, and add sod and fencing to make it look like a rancher. It would be a permanent set foundation. Commissioner Bates closed public hearing at 6:22pm. Commissioner Bates asked do we have a motion for amendment. Commissioner Stoy moved to proceed with CTA 2013-0003 to city council. Discussion: Commissioner Neil and Commissioner Stoy commented that they support this project. It would be good for the economy and help those families with less income, new starters and new families. Commissioner Bates supports this and talked about the Land Use in our comprehensive plan that encourages needs and preferences and this does that. Commissioner Bates asked if CTA-2013-0003 should be approved. The motion was passed unanimously. CTA-2013-0004 Chair Bates: Opened public hearing at 6:26 for CTA-2013-0004. Commissioner Stoy read the rules of the Public Hearing. John Hohman started presentation on CTA-2013-0004, sign code provisions. Mr. Hohman briefly reviewed 2012 sign code revision process, an overview of the changes, highlights of the public education code enforcement process, issues that came up with the code and our currently proposed provisions. Mr. Hohman reviewed the proposed sign code changes, revisions from the attorney's office, minor clarifications and corrections and a few other provisions that have not been included yet. The changes would be presented with the Findings, depending on how the Commission moved forward. Commissioner Bates asked if Section D is new, why it is in the document and why scaled drawings are not. Mr. Hohman stated Section D has not been included in the construction drawings. We had that required under a written policy from the first Building Official. Mr. Hohman stated that he asked staff instead of having a written policy to incorporate this in the code. Mr., Phillips asked if scaled drawings are required for every sign application; if an engineer is required to stamp every drawing; and if he would need two drawings if he put a sign in front of his building. Mr. Hohman stated that two scale drawings are required for the proposed sign. When you exceed 30 ft. then you need the engineer to approve that design. Commissioner Phillips asked if we have AutoCAD and computers now, why is a wet stamp required and not just a signed stamp. Mr. Hohman stated this follows the standard code provisions but we will look into it. Commissioner Stoy asked if we still had an issue concerning statistics that were presented at the March 28th meeting. Mr. Hohman stated that it has not been resolved. Commissioner Stoy asked under Section A, if he can have one banner Planning Commission Minutes Page 3 of 5 and two flags. Mr. Hohman stated yes, as businesses were surveyed flags come in pairs and this is how businesses like to display them. It could be distracting but staff felt it would be a good option. Mr. Hohman stated that it depends on how the Commission feels and it could be looked at during deliberations. Commissioner Stoy asked if Section D is lined out because it is covered in the regulations, if it still a requirement. Mr. Hohman confirmed that it is still a requirement. Commissioner Carlsen inquired about increasing the amount of freestanding signs for arterials and if there is a concern for temporary signs on arterial streets. Mr. Hohman stated that he hadn't heard of that issue, but if they were allowed multiple banners, one would be on one side-street and another on arterial. Commissioner Carlsen asked how balloons are addressed if they are being taken out of Section G. Mr. Hohman stated, the Commission could recommend that change and for clarity the language could be modified. Commissioner Carlsen expressed concern about the number of potential temporary signs at the Fred Meyer at Sullivan and Sprague, that it looks very cluttered. She asked if Fred Meyer Gas and Fred Meyer Store can have more signs and if the store separate from the gas station. Mr. Hohman responded that since they are separate they would be separate signs. It is something staff would look at for interpretation. Commissioner Bates asked if the dimension of reader boards is addressed in prohibited signs. 22.110.020. Mr. Hohman stated that they are not addressed at this time. Commissioner Bates stated that some are permanent and some are temporary but there are no square footage rules at this time. Mr. Hohman responded that reader boards have been considered portable signs that are prohibited. However, through the years they have been allowed to be permanently installed and viewed as a monument sign, which would require a permit. . Commissioner Bates closed the Public hearing at 6:53pm. Commissioner Bates asked if CTA-2013-0004 should be approved. Commissioner Carlsen moved to proceed with CTA-2013-0004 to the City Council. Comments: Commissioner Bates commented that some things have been put off for a later time and some really good points have come up tonight. Commissioner Bates liked the idea of businesses having some flexibility on their signs and supports it. It's positive to our city. Commissioner McCaslin commended John on the proposals. Commissioner Phillips stated after the last meeting he drove around and paid more attention to signs. Commissioner Phillips was surprised of the variety of the signs and how they are put up and that he can't even see how Mr. Hohman can come up with ideas for signs because there are so many different kinds. Commissioner Carlsen stated it has made this city look really nice and she has been looking at signs a lot lately. The Sprague corridor is noticeably clean. Commissioner Bates stated most businesses do what they think they need to do and it is amazing how good they are at not blocking sidewalks. He further stated that the Commission hasn't discussed much on clutter but that is a future discussion. Commissioner Stoy stated that the option for temporary signs will alleviate a lot of that clutter once this is accepted from City Council. Planning Commission Minutes Page 4 of 5 Commissioner Bates asked if CTA-2013-0004 should be approved. The motion was passed unanimously. X. GOOD OF THE ORDER There was nothing for the good of the order. XI. ADJOURNMENT The being no other business the meeting was adjourned at 7:03 p.m. Bill Bates, Chairperson Mary Swank, PC Secretary Date signed Planning Commission Minutes Page 5 of 5 � COMMUNITY DEVELOPMENT File # CTA 2013-0003 Text Amendment to the Spokane Valley Municipal Code Chapter 19 .40. 120 Administrative Report May 14, 2013 � COMMUNITY DEVELOPMENT Background • March 28, 2013-- Planning Commission Study Session • April 11, 2013--Planning Commission Public Hearing • April 25, 2013--Planning Commission approved the findings and recommendations • May 14, 2013--City Council Study Session Consensus to proceed to 1st ordinance reading � COMMUNITY DEVELOPMENT Proposes( Amendment Amend Manufactured Homes on Individual Lots eliminating the following language: SVMC 19.40. 120. B. 1 : 1 . -Be-a-Fiew-ffiefEufaetufed- 7 SVMC 19.40. 120.C: V Aft Ilk IL Ilk V Municipal Code Text Amendment V V ATTACHMENT A CTA-2013-0003 19.40.120 Manufactured homes on individual lots. A. Pursuant to the requirements of RCW 35.21.684, the City does not discriminate against consumers' choices in the placement or use of a home that is not equally applicable to all homes. This section applies only to manufactured housing units placed on individual lots. B. Homes built to 42 U.S.C. 70 Sections 5401 through 5403 standards (as they may be amended) are regulated for the purposes of siting in the same manner as site-built homes, factory-built homes, or homes built to any other state construction or local design standard; provided, however, that the manufactured home shall: 1. Be a new manufactured home; and 2 1.Be set upon a permanent foundation, as specified by the manufacturer, and that the space from the bottom of the home to the ground be enclosed by concrete or an approved product which can be either load-bearing or decorative; and g72.Comply with all local design standards, including the requirement for a pitched roof with a slope of not less than 3:12, applicable to all other homes within the neighborhood in which the manufactured home is to be located; and 43.Be thermally equivalent to the state energy code; and 5 1.Otherwise meet all other requirements for a designated manufactured home as defined in RCW 35.63.160. C. This section does not override any legally recorded covenants or deed restrictions of record. A"new manufactured home" means any manufactured home required to be titled under RCW • A"designated manufactured home" is a manufactured home constructed after June 15, 1976, in accordance with state and federal requirements for manufactured homes, which: 1. Is comprised of at least two fully enclosed parallel sections each of not less than 12 feet wide by 36 feet long; and 2. Was originally constructed with and now has a composition or wood shake or shingle, coated metal, or similar roof of nominal 3:12 pitch; and 3. Has exterior siding similar in appearance to siding materials commonly used on conventional site-built International Building Code single-family residences. D. An existing single wide manufactured home may be replaced with a new single wide manufactured home when replacement is initiated within 12 months of the date of damage which represents less than 80 percent of market value, or removal of existing habitable manufactured home. ATTACHMENT A CTA-2013-0003 E. Manufactured homes with dimensional features that match or closely match the predominant manufactured home type within a manufactured home subdivision may be placed in the manufactured home subdivision without regard to the age of the manufactured home. (Ord. 13- 001 § 3, 2013; Ord. 12-007 § 2, 2012; Ord. 08-026 § 3, 2008; Ord. 07-015 § 4, 2007). CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 28, 2013 Department Director Approval: ❑ Check all that apply: [' consent ❑ old business [' new business [' public hearing [' information ® admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Motion Consideration: Approval of 2014-2019 Stormwater Capital Improvement Plan (Plan) GOVERNING LEGISLATION: RCW 90.48, Chapter 173-200 WAC, Title 33 U.S.C. 1251-1376; Storm and Surface Water Utility: Spokane Valley Municipal Code 3.80; RCW 36.36.040; PREVIOUS COUNCIL ACTION TAKEN: Consensus for staff to draft a final CIP, 3/19/2013 study session; consensus to put on 28 May 2013 Council agenda for approval, 5/7/2013. BACKGROUND: Staff has developed a Stormwater Capital Improvement Program that organizes and prioritizes top stormwater problems and concerns based on public health and safety needs. The program identifies a list of projects that will make improvements to address or remedy top problems. Funding for projects in the stormwater capital improvement plan could come through grants, available capital funds in the Stormwater Utility 402 account, and the Aquifer Protection Area (APA) Fund 403. It includes a goal to decrease the Ending Working Capital in the 402 fund to $1.0M by 2016. Fund strategy includes maximizing local funds to the highest extent through grant applications for outside funding of the highest priority projects. If the City does not receive grants in the amounts required for certain projects, the City could decide to proceed with the project with added local funds or delay the project until funding comes available. OPTIONS: The Council may approve the Plan, deny the Plan, or request changes. RECOMMENDED ACTION OR MOTION: "I move to adopt the 2014-2019 Stormwater Capital Improvement Plan and authorize the City Manager or designee to make application for grants to assist in funding the Plan." BUDGET/FINANCIAL IMPACTS: Projects listed in the Plan will be addressed for funding in future Budget year submittals and impacts will be addressed at that time. STAFF CONTACT: Eric Guth, Public Works Director; Art Jenkins, Stormwater Engineer ATTACHMENTS: 2014-2019 Stormwater Capital Improvement Plan 2014-2019 STORMWATER CAPITAL IMPROVEMENT PLAN MAY 2013 01•11#P4\ai4 . Spokane jValley° PUBLIC WORKS DEPARTMENT STORMWATER UTILITY 2014-2019 Stormwater Capital Improvement Plan May 2013 OVERVIEW The 2014-2019 Stormwater Capital Improvement Plan (Plan) was developed to give Utility staff and City leaders guidance and direction on what priority projects should be advanced for design and construction during the next six years. As adopted by City Council, this plan also allows the City to apply for grants to assist in funding the projects listed in the plan. It also helps in the preparation of annual budgets in future years. This document outlines the current goals of the Capital Program, the 2014-2019 plan development, immediate year proposed budget levels, project summary listing, and proposed project locations, descriptions, and planning level cost estimates. CAPITAL PROGRAM GOALS The 2014-2019 Plan developed with the following program goals in mind: 1. Improve failing locations or areas that show the highest possibilities of flood damage. 2. Reduce the number of City-owned stormwater outfalls to surface waters in half by 2020. 3. Eliminate or reduce the highest potential threats to groundwater from stormwater facilities. 4. Maximize impact of local funding available for stormwater projects by receiving available grant funding. IMPROVEMENT PLAN DEVELOPMENT The plan's basis came about through the review, assessment, and evaluation of current needs and the assumed availability of future resources. IDENTIFIED NEEDS Stormwater needs were identified and included improvement of water quantity and quality benefits. The needs list came from the following: 1. Citizen action requests dealing with street runoff. These were investigated and evaluated for the seriousness and legitimacy of the cases reported. 2. A State Department of Ecology required assessment and retrofit plan of City-owned drywells to reduce threats to groundwater. 11 Page 2014-2019 Stormwater Capital Improvement Plan May 2013 3. The NPDES Permit requiring improvements to protect surface waters of the State. 4. Staff identified problem locations in storm drainages, flood ways, and floodplains that run through, and infiltrate within the City limits. Conceptual ideas to improve or mitigate priorities were further developed into proposed projects, these included general information regarding size and scope of the proposed work, and incorporated a planning level estimate. Many estimates in this plan do not have a complete or clear project definition. Planning level cost estimates include an error factor of up to 100% over the initial estimate since there are many unknowns in each of these concepts. As projects are better defined and unknowns are uncovered through the process, the cost estimate range of accuracy will improve. FUTURE RESOURCES Future resources that were identified included grant funding, local stormwater utility fees, and aquifer protection fees: • Current levels of grant funding have increased over the past several years as the City seized on opportunities available through State Department of Ecology grants. The City won over$2,144,000 from these grants over the past 3 years. It appears that the State will continue to offer these types of grants, although the total amount available to the City is up to the Legislature, a competitive selection process, and the City's ability to compete. Because the City has enjoyed a healthy capital fund balance in the Stormwater Utility fund each year, the City has been able to meet the typical 25% required local match for most grant opportunities. • Local stormwater utility fees and budgets have offered approximately$400,000 each year towards Stormwater Improvements, which this plan anticipates to continue. • Aquifer Protection Fees generate approximately$500,000 each year for the City, but will sunset in 2025 under the current arrangement passed by voters in 2004. Wage 2014-2019 Stormwater Capital Improvement Plan May 2013 2014 - 2019 STORMWATER CAPITAL IMPROVEMENT PLAN SUMMARY Project 2014 2015 2016 2017 2018 2019 Total Grant? A°`' ' Annual Small Works Projects 600,000 600,000 300,000 300,000 300,000 300,000 2,400,000 x Retrofits w/Pavement Preservation Projects 300,000 300,000 300,000 300,000 300,000 300,000 1,800,000 x x Broadway, Havana to Fancher SD Retrofit 100,000 1,200,000 1,300,000 x x Havana-Yale Diversion 300,000 300,000 x x Ponderosa Surface Water Diversion 250,000 250,000 x x Strategic Property Acquisition(s) 250,000 250,000 x Chester Cr Wetland Overflow Improvements 200,000 200,000 x x SE Yardly Retrofits(Area SE of Fancher/Broadway) 100,000 900,000 1,000,000 x x Wellhead Protection Study and Pre Design 80,000 80,000 x x Dishman-Mica Infiltration Facility Plan 40,000 40,000 x x Glenrose Surface Water Diversion 300,000 300,000 x x Montgomery, Argonne to Mansfield Retrofit 115,000 1,185,000 1,300,000 x x Petroleum Transport Routes, Spill Protection 200,000 200,000 x x NW Yardly Retrofits (Area NW of Fancher/Broadway) 100,000 1,150,000 1,250,000 x x Dishman-Mica, 16th to Appleway Retrofits 300,000 300,000 x x NE Yardly Retrofits(Area East of Fancher&North of 1-90 100,000 900,000 ` 1,000,000 x x Veracrest Groundwater/Stormwater Conveyance 350,000 350,000 x Argonne, 1-90 to Montgomery Retrofits 400,000 400,000 x x Sloan's Addition (15th/Stanley) 250,000 250,000 x Totals: 1,800,000 2,480,000 2,155,000 2,285,000 2,100,000 2,150,000 12,970,000 31Page 2014-2019 Stormwater Capital Improvement Plan May 2013 402 STORMWATER UTILITY PROPOSED NON-RECURRING 2014 BUDGET REVENUE Total . 2013 Working Capital Balance (reserve) 1,850,000 Non-Recurring Budget Allocation 400,000 Grant Reimbursements 225,000 Total Funding Available: 2,475,000 EXPENDITURES Total Small Works Projects 600,000 Retrofits w/Pavement Preservation Projects 300,000 Strategic Property Acquisition(s) 250,000 Total Expenditures: 1,150,000 403 APA FUND PROPOSED NON-RECURRING 2014 BUDGET REVENUE I Spokane County 500,000 Grant Reimbursements 400,000 Total Funding Available: 900,000 EXPENDITURES Total Broadway, Havana to Fancher SD Retrofit 100,000 Havana-Yale Diversion 300,000 Ponderosa Surface Water Diversion 250,000 Total Expenditures: 650,000 4lPage 2014-2019 SIP PROJECT DETAIL SHEETS Sheet 1 of 29 Proposed Start: 2014 Project: 2014 Stormwater Small Works Projects Description: Improvements of stormwater facilities at various locations throughout the City on an annual basis. These projects were developed and prioritized from Stormwater Action Requests that staff have evaluated. Typically designed and managed by utility staff. Category: Flood Mitigation Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $560,000.00 2014 Design 2014 $80,000.00 Total $560,000.00 Construction 2014 $480,000.00 Total $560,000.00 Grant Candidate ❑ Grant Received ❑ _ s _ _ _ . y r May 2013 Sheet 2 of 29 Proposed Start: 2014 Project: 2014 Retrofits with Pavement Preservation Projects Description: Annual program to address stormwater improvements on Arterials associated with the Pavement Preservation Program. Based on pavement preservation project list and the UIC Retrofit Plan. Category: Aquifer Protection - UIC Retrofit Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost Design 2014 $40,000.00 SW Utility- Fund 402 $260,000.00 2014 Construction 2014 $220,000.00 Total $260,000.00 Total $260,000.00 Grant Candidate 0 . Grant Received ❑ - :-% : IIM iii pier,- = .: L_-.• `- . 111!1■■ , 3 - 2 111.11110.11 :1111 a 1 ."+- .1 ,... 1.4; r«•rzara May 2013 Sheet 3 of 29 Proposed Start: 2014 Project: Broadway, Havana to Fancher SD Retrofit Description: Project will provide a needed UIC retrofit. This project will improve or abandon existing drywells by providing conveyance and treatment facilities. Ranks as the top UIC retrofit project after the Sprague UIC Retrofit, Park to Thierman project. Project is a strong candidate for State stormwater grants. Planning level estimate shown. Category: Aquifer Protection - UIC Retrofit Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost Ecology Grant $0.00 2015 Design 2014 $100,000.00 APA- Fund 403 $100,000.00 2014 Construction 2015 $1,200,000.00 APA- Fund 403 $200,000.00 2015 Total $1,300,000.00 Total $300,000.00 Grant Candidate 0 , Grant Received ❑ ,■44444,4itzesilr4,44,...74.6.+4. • • May 2013 Sheet 4 of 29 Proposed Start: 2014 Project: Havana-Yale Diversion Description: Intercept possible discharges to City of Spokane Sewer System. Route stormwater discharges out of Spokane sewer to new stormwater swale, and provide infiltration to ground. Will help the City meet current stormwater permit requirements. Grant candidate. Planning level estimate shown. Category: Outfall Elimination Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost Ecology Grant 2014 Construction 2014 $300,000.00 APA- Fund 403 $75,000.00 2014 Total $300,000.00 Total $75,000.00 Grant Candidate 0 E 10th Ave - - Grant Received ❑ rtl Spokane Valley E 14th Ave E City of Spokane L 1.44_ EtS1±1 itYR -r E 14th Avr • I t5th Ave y Y ear.1f7 MO r May 2013 Sheet 5 of 29 Proposed Start: 2014 Project: Ponderosa Surface Water Diversion Description: Route existing stormwater discharges currently going to the Chester Creek to project constructed stormwater treatment and provide infiltration to ground. Would help the City meet current stormwater permit requirements. Grant candidate. Planning level estimate shown. Category: Outfall Elimination Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost Ecology Grant 2014 Construction 2014 $250,000.00 APA- Fund 403 $62,500.00 2014 Total $250,000.00 Total $62,500.00 Grant Candidate 0 Grant Received ❑ 1 l , ■ 1/4,10. ,*/,,, tyeer„dIV at 4 irigr 01 rd -��r., I OryYr t • 1 I, .,� t i i VT ., ,y 1 - • S hi . v, itM1' J` i. 0 i i iA r May 2013 Sheet 6 of 29 Proposed Start: 2014 Project: Strategic Floodway Property Acquisition(s) Description: For securing and maintaining in perpetuity for the public interest floodways and floodplains. Possible secondary benefit of future Park or Open Space. For the possible support of public/private partnerships. Category: Flood Mitigation Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $250,000.00 2014 Property 2014 $250,000.00 Total $250,000.00 Total $250,000.00 Grant Candidate ❑ FLOOD AREAS 1 A }+' 1 rORKER .-Grant Received ❑ _•+ 4 "PP' r e Spokaneo e CEN�RFL PARK '—Y VallY 1 r SA r SF 1 , _ r__ 4 0 ?1GLENROSE icHESTEN GK a\Ns. 1,14411N r„. 1 .9 aiI2N I May 2013 Sheet 7 of 29 Proposed Start: 2015 Project: 2015 Stormwater Small Works Projects Description: Improvements of stormwater facilities at various locations throughout the City on an annual basis. These projects were developed and prioritized from Stormwater Action Requests that staff have evaluated. Typically designed and managed by utility staff. Category: Flood Mitigation Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $40,000.00 2014 Design 2014 $40,000.00 SW Utility- Fund 402 $580,000.00 2015 Design 2015 $40,000.00 Total $620,000.00 Construction 2015 $540,000.00 Total $620,000.00 Grant Candidate ❑ pw — Grant Received ❑ LP I iF- Y May 2013 Sheet 8 of 29 Proposed Start: 2015 Project: 2015 Retrofits with Pavement Preservation Projects Description: Annual program to address stormwater improvements on Arterials associated with the Pavement Preservation Program. Based on pavement preservation project list and the UIC Retrofit Plan. Category: Aquifer Protection - UIC Retrofit Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $40,000.00 2014 Design 2014 $40,000.00 SW Utility- Fund 402 $260,000.00 2015 Construction 2015 $260,000.00 Total $300,000.00 Total $300,000.00 Grant Candidate 0 Grant Received ❑ ='-■ 11i111 1 ` II■num we=mom U - - 1111!1■■ , • • 111.11110.11 :1111 ."+- a r •"" r«r rzara May 2013 Sheet 9 of 29 Proposed Start: 2015 Project: Chester Creek Wetland Overflow Improvements Description: Project to replace existing embankment overflow channel with a concrete embankment overflow channel to mitigate vegetation clogging the current flow path from the existing wetland area. This work will help decrease the overflows from the wetland area across Thorpe Road during heavy runoff volumen periods in Chester Creek. Within City-owned easement. Possible candidate for a FEMA flood grant. Planning level estimate shown. Category: Flood Mitigation Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $50,000.00 2015 Design 2015 $50,000.00 Total $50,000.00 Construction 2015 $150,000.00 Total $200,000.00 Grant Candidate 0 Grant Received ❑ M� 1 • Ey May 2013 Sheet 10 of 29 Proposed Start: 2015 Project: SE Yardly Retrofits (Area SE of Fancher/Broadway) Description: A number of locations have ongoing drainage problems due to narrow pavement and truck parking areas along existing roadways. Project will retrofit and install treatment to drywells identified in UIC Assessment and Retrofit Plan. Strong candidate for State stormwater grant funding. Planning level estimate shown. Category: Aquifer Protection - UIC Retrofit Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost Ecology Grant 2016 Design 2015 $100,000.00 APA- Fund 403 $100,000.00 2015 Construction 2016 $900,000.00 APA- Fund 403 $150,000.00 2016 Total $1,000,000.00 Total $250,000.00 Grant Candidate 0 I- Grant Received ❑ May 2013 Sheet 11 of 29 Proposed Start: 2015 Project: Wellhead Protection Study and Pre-Design Description: Study work would identify and develop projects that would meet upcoming wellhead protection parameters. Projects will help protect water purveyor's wells from possible contamination from existing City Utility stormwater infiltration systems. Generate list of projects, develop possible solution alternatives, and provide cost estimates. Possible Centennial Water grant candidate. Planning level estimate shown. Category: Aquifer Protection - UIC Retrofit Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost APA- Fund 403 $20,000.00 2015 Pre-Design 2015 $80,000.00 Total $20,000.00 Total $80,000.00 Grant Candidate 0 Grant Received ❑ ...Vie+ May 2013 Sheet 12 of 29 Proposed Start: 2016 Project: 2016 Stormwater Small Works Projects Description: Improvements of stormwater facilities at various locations throughout the City on an annual basis. These projects were developed and prioritized from Stormwater Action Requests that staff have evaluated. Typically designed and managed by utility staff. Category: Flood Mitigation Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $20,000.00 2015 Design 2015 $20,000.00 SW Utility- Fund 402 $280,000.00 2016 Design 2016 $10,000.00 Total $300,000.00 Construction 2016 $270,000.00 Total $300,000.00 Grant Candidate ❑ Grant Received ❑ • FED , Y =ter , Li, • May 2013 Sheet 13 of 29 Proposed Start: 2016 Project: 2016 Retrofits with Pavement Preservation Projects Description: Annual program to address stormwater improvements on Arterials associated with the Pavement Preservation Program. Based on pavement preservation project list and the UIC Retrofit Plan. Category: Aquifer Protection - UIC Retrofit Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $40,000.00 2015 Design 2015 $40,000.00 SW Utility- Fund 402 $260,000.00 2016 Construction 2016 $260,000.00 Total $300,000.00 Total $300,000.00 Grant Candidate 0 Grant Received ❑ lop ■ .:i111�1 i11l1■■ 111.11110.11 :1111 ."+- a r May 2013 Sheet 14 of 29 Proposed Start: 2016 Project: Dishman-Mica Infiltration Facility Plan Description: Determine current capacity of infiltration pit located near Dishman-Mica and 28th Ave, provide routine inspection and maintenance plan. Upgrade facility with suggested recommendations. Grant candidate under Ecology Centennial Water. Planning level estimate shown. Category: Operations Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost Ecology Grant 2016 Pre-Design 2016 $40,000.00 SW Utility- Fund 402 $10,000.00 2016 Total $40,000.00 Total $10,000.00 Grant Candidate 0 Grant Received ❑ May 2013 Sheet 15 of 29 Proposed Start: 2016 Project: Glenrose Surface Water Diversion Description: Route existing stormwater discharges currently going to Glenrose Drainage to new treatment facilities. Negotiate easements, improve existing facilities, and provide infiltration to ground. Will help the City meet current stormwater permit requirements. Grant candidate. Planning level estimate shown. Category: Outfall Elimination Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost Ecology Grant 2016 Design 2016 $60,000.00 APA- Fund 403 $75,000.00 2016 Construction 2016 $240,000.00 Total $75,000.00 Total $300,000.00 Grant Candidate 0 '*' _li Y' ,r. Fr 'ow-• Grant Received ' . 1+�1 4 4 f ..4:$111 4' 4, ,$:$. ' ',Lit'q:, vf4i, 4 77 I 77 t ry , siii '?? ,�s. .I if ItIll .'-`.44;t'-Vs".‘'‘ .. tAll'OS.' ' — i ,Si r.. tea,. -~ May 2013 Sheet 16 of 29 Proposed Start: 2016 Project: Montgomery, Argonne to Mansfield Retrofit Description: Project will retrofit and install treatment to drywells identified in UIC Assessment and Retrofit Plan. Strong candidate for State stormwater grant funding. Planning level estimate shown. Category: Aquifer Protection - UIC Retrofit Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost Ecology Grant 2017 Design 2016 $115,000.00 APA- Fund 403 $115,000.00 2016 Construction 2017 $1,185,000.00 APA- Fund 403 $185,000.00 2017 Total $1,300,000.00 Total $300,000.00 Grant Candidate D :# -- f . Grant Received ❑ z ..---- i j w - , , S $ I i s � a a..... Y s r a rt. ltr r... #1/E s."3.41111 . • 1,,,.,..... ■ t ''°�A"'; illy .. a • 1 ls mama.. .L - 111E044 LAwM3 _ — —I [3l 1 1l.1W404 1�. I r L liwow t. I"../t.'" May 2013 Sheet 17 of 29 Proposed Start: 2016 Project: Petroleum Transport Routes, Spill Protection Description: Identify major petroleum transport routes, size and install spill protection on existing city drywells on those routes. Good candidate for State stormwater grant. Planning level estimate shown. Category: Aquifer Protection Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost Ecology Grant 2016 Design 2016 $20,000.00 APA- Fund 403 $50,000.00 2016 Construction 2016 $180,000.00 Total $50,000.00 Total $200,000.00 Grant Candidate 0 Grant Received ❑ a 4 May 2013 Sheet 18 of 29 Proposed Start: 2017 Project: 2017 Stormwater Small Works Projects Description: Improvements of stormwater facilities at various locations throughout the City on an annual basis. These projects were developed and prioritized from Stormwater Action Requests that staff have evaluated. Typically designed and managed by utility staff. Category: Flood Mitigation Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $20,000.00 2016 Design 2016 $20,000.00 SW Utility- Fund 402 $280,000.00 2017 Design 2017 $10,000.00 Total $300,000.00 Construction 2017 $270,000.00 Total $300,000.00 Grant Candidate ❑ '• Grant Received ❑ r _ E r litir.*4 r zo r May 2013 Sheet 19 of 29 Proposed Start: 2017 Project: 2017 Retrofits with Pavement Preservation Projects Description: Annual program to address stormwater improvements on Arterials associated with the Pavement Preservation Program. Based on pavement preservation project list and the UIC Retrofit Plan. Category: Aquifer Protection - UIC Retrofit Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $40,000.00 2016 Design 2016 $40,000.00 SW Utility- Fund 402 $260,000.00 2017 Construction 2017 $260,000.00 Total $300,000.00 Total $300,000.00 Grant Candidate 0 Grant Received ❑ imp - os■m..n. II■num we=mom '11 11111111.111.. 111.11110.11 1■■ 1 a r •"" r«r rzara May 2013 Sheet 20 of 29 Proposed Start: 2017 Project: NW Yardly Retrofits (Area NW of Fancher/Broadway) Description: A number of locations have ongoing drainage problems due to narrow pavement and truck parking areas along existing roadways. Project will retrofit and install treatment to drywells identified in UIC Assessment and Retrofit Plan. Strong candidate for State stormwater grant funding. Planning level estimate shown. Category: Aquifer Protection - UIC Retrofit Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost Ecology Grant 2018 Design 2017 $100,000.00 APA- Fund 403 $100,000.00 2017 Construction 2018 $1,150,000.00 APA- Fund 403 $150,000.00 2018 Total $1,250,000.00 Total $250,000.00 — Grant Candidate 0 Grant Received ❑ _ a ,I k May 2013 Sheet 21 of 29 Proposed Start: 2017 Project: Dishman-Mica, 16th to Appleway Retrofits Description: Project will retrofit and install treatment to drywells identified in UIC Assessment and Retrofit Plan as needing improvements. Possible use of existing railroad right of way to take stormwater from roadway and treat in new swales to be built with the project. Planning level estimate shown. Category: Aquifer Protection - UIC Retrofit Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost Ecology Grant 2017 Design 2017 $50,000.00 APA- Fund 403 $75,000.00 2017 Construction 2017 $250,000.00 Total $75,000.00 Total $300,000.00 Grant Candidate 0 iy • _.r • Grant Received ❑ • . - Arb May 2013 Sheet 22 of 29 Proposed Start: 2017 Project: NE Yardly Retrofits (Area East of Fancher & North of 1-90) Description: A number of locations have been ongoing drainage problems due to narrow pavement and truck parking areas along existing roadways. Project will retrofit and install treatment to drywells identified in UIC Assessment and Retrofit Plan as needing improvements. Project will convey and treat stormwater prior to using existing infiltration facilities. Strong candidate for State stormwater grant funding. Planning level estimate shown. Category: Aquifer Protection - UIC Retrofit Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost Ecology Grant 2019 Design 2017 $100,000.00 APA- Fund 403 $100,000.00 2017 Construction 2019 $900,000.00 APA- Fund 403 $150,000.00 2019 Total $1,000,000.00 Total $250,000.00 Grant Candidate 0 Grant Received ❑ • 12,'06/2004 May 2013 Sheet 23 of 29 Proposed Start: 2018 Project: 2018 Stormwater Small Works Projects Description: Improvements of stormwater facilities at various locations throughout the City on an annual basis. These projects were developed and prioritized from Stormwater Action Requests that staff have evaluated. Typically designed and managed by utility staff. Category: Flood Mitigation Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $20,000.00 2017 Design 2017 $20,000.00 SW Utility- Fund 402 $280,000.00 2018 Design 2018 $10,000.00 Total $300,000.00 Construction 2018 $270,000.00 Total $300,000.00 Grant Candidate ❑ Grant Received ❑ h ,` . k ,' May 2013 Sheet 24 of 29 Proposed Start: 2018 Project: 2018 Retrofits with Pavement Preservation Projects Description: Annual program to address stormwater improvements on Arterials associated with the Pavement Preservation Program. Based on pavement preservation project list and the UIC Retrofit Plan. Category: Aquifer Protection - UIC Retrofit Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $40,000.00 2017 Design 2017 $40,000.00 SW Utility- Fund 402 $260,000.00 2018 Construction 2018 $260,000.00 Total $300,000.00 Total $300,000.00 Grant Candidate 0 Grant Received ❑ imp - os■m..n. II■num we=mom '11 11111111.111.. 111.11110.11 1■■ 1 a r •"" r«r rzara May 2013 Sheet 25 of 29 Proposed Start: 2018 Project: Veracrest Groundwater/Stormwater Conveyance Description: Secure conveyance and treatment easement(s), install groundwater drains, install pretreatment and stormwater pipe, connect to existing Stormwater Treatment Ponds. This work would likely coincide with a roadway rebuild project. Subsurface drainage improvements would help preserve the roads longer. Funding could come from Stormwater Utility 402, formation of an RID, or new Neighborhood "Drainwater Account" that would pay back the Stormwater fund over a series of years for the improvements installed. Planning level estimate shown. Category: Groundwater Conveyence Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $350,000.00 2018 Design 2018 $70,000.00 Total $350,000.00 Construction 2018 $280,000.00 Total $350,000.00 Grant Candidate ❑ Grant Received ❑ ftmot May 2013 Sheet 26 of 29 Proposed Start: 2019 Project: 2019 Stormwater Small Works Projects Description: Improvements of stormwater facilities at various locations throughout the City on an annual basis. These projects were developed and prioritized from Stormwater Action Requests that staff have evaluated. Typically designed and managed by utility staff. Category: Flood Mitigation Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $20,000.00 2018 Design 2018 $20,000.00 SW Utility- Fund 402 $280,000.00 2019 Construction 2019 $260,000.00 Total $300,000.00 Total $280,000.00 Grant Candidate ❑ Grant Received ❑ } t,itt MI Pk, A1 . / ter} 1 - s ILI- ms 1 1 11/09/2006 May 2013 Sheet 27 of 29 Proposed Start: 2019 Project: 2019 Retrofits with Pavement Preservation Projects Description: Annual program to address stormwater improvements on Arterials associated with the Pavement Preservation Program. Based on pavement preservation project list and the UIC Retrofit Plan. Category: Aquifer Protection - UIC Retrofit Managing Fund: SW Utility- Fund 402 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $40,000.00 2018 Design 2018 $40,000.00 SW Utility- Fund 402 $260,000.00 2019 Construction 2019 $260,000.00 Total $300,000.00 Total $300,000.00 Grant Candidate 0 Grant Received ❑ imp - os■m..n. II■num we=mom '11 11111111.111.. 111.11110.11 1■■ 1 a r •"" r«r rzara May 2013 Sheet 28 of 29 Proposed Start: 2019 Project: Argonne, 1-90 to Montgomery Retrofits Description: This project is an identified need from the UIC Assessment and Retrofit Plan. Includes estimated costs for stormwater improvements for grant applications for possible street rebuild or PCC project. Planning level estimate shown. Category: Aquifer Protection - UIC Retrofit Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost Other 2019 Design 2019 $80,000.00 APA- Fund 403 $100,000.00 2019 Construction 2019 $320,000.00 Total $100,000.00 Total $400,000.00 Grant Candidate 0 Grant Received ❑ ' May 2013 Sheet 29 of 29 Proposed Start: 2019 Project: Sloan's Addition (15th/Stanley) Groundwater/Stormwater Conveyance Description: Secure conveyance and treatment easement(s), install groundwater drains, connect to existing structures in 15th one block away that appear to be working adequately. This work would likely coincide with a roadway rebuild project. Subsurface drainage improvements would help preserve the roads longer. Funding could come form Stormwater Utility, formation of an RID, or though the formation of a new Neighborhood "Drainwater Account" that would pay back the Stormwater fund over a series of years for the improvements installed. Planning level estimate Category: Groundwater Conveyence Managing Fund: APA- Fund 403 FUNDING ESTIMATED COSTS Fund Amount Fund Yr Phase Year EstCost SW Utility- Fund 402 $250,000.00 2019 Design 2019 $50,000.00 Total $250,000.00 Construction 2019 $200,000.00 Total $250,000.00 Grant Candidate ❑ ' Grant Received ❑ - I y _ goior May 2013 11SV-FS21Users moelhoun\City DepartmentslFinance4RCA 2013 05 28 Funding Opportunities for Lodging Tax.docx CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 28, 2013 Department Director Approval: Check all that apply: Q consent ❑ old business ❑ new business Q public hearing ❑ information g admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Funding Methodology for Lodging Tax GOVERNING LEGISLATION: Imposition of tax, set-up of lodging tax advisory committee and determination of qualified expenditures is governed by RCW 67.28, as amended by Engrossed Substitute House Bill 1253, and SVMC 3.20. PREVIOUS COUNCIL ACTION TAKEN: Each year the annual budget development process includes the City Council determined allocation of Lodging Tax proceeds. The February 26, 2013 Council workshop also included an RCA that discussed developing a formal and repeatable methodology to guide the City Council in future tax allocation decisions but no action could be taken pending the Washington State Legislatures deliberations on this topic. BACKGROUND: City of Spokane Valley History Since its inception, the City has made annual distributions of lodging tax monies for the purpose of attracting visitors and tourists to our community. In that time however, no formal and repeatable methodology has been implemented to guide the City Council as to how it should proceed in these matters. At the February 26, 2013 Council workshop the Council discussed developing a funding methodology. Discussion of a formal funding methodology was placed on hold due to Engrossed Substitute House Bill 1253 (ESHB 1253). At that time, ESHB 1253 was being heavily debated and it was unknown whether it would pass and if it did, what the final provisions would say. Washington State Legislature Engrossed Substitute House Bill 1253 ESHB 1253 was passed and approved May 10, 2013, by the Washington State Legislature. ESHB 1253 addresses the expanded uses of lodging tax that were in place beginning in 2007. The expanded uses were set to lapse June 30, 2013. As adopted, ESHB 1253 amends the uses of lodging tax revenue, application process, selection process, and reporting requirements set forth in ROW 67.28.1816. ESHB 1253 specifically retains the City's authority to use lodging tax revenues to fund: • Tourism marketing. • The marketing and operations of special events and festivals. • The operations and capital expenditures of tourism-related facilities owned or operated by a municipality or public facility district. • The operations (but not capital expenditures) of tourism-related facilities owned or operated by non-profit organizations. 1 11SV-FS211.1serslmcalhoun1City Departments1FinancelRCA 2013 0528 Funding opportunities for Lodging Tax.docx The primary change from the current allowable uses is to eliminate the use of lodging tax revenues to fund capital expenditures of tourism-related facilities owned or operated by non- profit organizations. Tourism marketing was also specifically added as an allowable use in ESHB 1253. Other allowable uses remain unchanged. ESHB also establishes new application and reporting procedures. In cities over 5,000 population, applicants must submit their applications to the Lodging Tax Advisory Committee, estimating how money received will result in increases in the number of people traveling for business or pleasure on a trip: • Away from their place of residence or business and staying overnight in paid accommodations; • To a place 50 miles or more one way from their place of residence or business for the day or staying overnight; or • From another country or state outside their place of residence or their business. Selection Process Once applicants submit their application, the Lodging Tax Advisory Committee will review all applications (which must include the estimates listed above). The Lodging Tax Advisory Committee may only select candidates from the applicants. The Lodging Tax Advisory Committee will create a list of candidates and recommended amounts for City Council approval. The City Council may only approve candidates and the recommended amounts from the list provided by the Lodging Tax Advisory Committee. The City Council may choose to make awards to all, some, or none of the recommended candidates in the amounts recommended by the Lodging Tax Advisory Committee. Reporting Requirements Recipients must provide a report to the City describing the actual number of people traveling for business or pleasure on a trip: • Away from their place of residence or business and staying overnight in paid accommodations; • To a place 50 miles or more one way from their place of residence or business for the day or staying overnight; or • From another country or state outside their place of residence or their business. The report must be made available to the City Council and the public and must be furnished to the Joint Legislative Audit and Review Committee (JLARC) and the Lodging Tax Advisory Committee. The JLARC will provide biennial reports to the Washington State Legislature. 2 11SV-FS2lUserslmcelhoun1City DepartmentslFinance&RCA 2013 05 28 Funding Opportunities for Lodging Tax.docx 2013 Lodging Tax Appropriation Timeline The calendar we plan to follow in 2013 for 2014 lodging tax awards is as follows: Wed 9/4/2013 City runs notice in newspaper, places on web site,and sends letters to 2013 award recipients and others agencies that may have expressed interest. Fri 10/4/2013 Grant proposals are due to City by 4pm (no late submittals will be accepted). Fri 10/11/2013 , Applications sent to Lodging Tax Advisory Committee for review. Wed 10/16/2013 I* 8:30 am Applicant presentations to Committee. Tues 11/5/2013 Council Study Session Admin Report: LTAC Recommendations to City Council Tues 12/10/2013 * Formal Council Meeting City Council Motion Consideration: Award Lodging Tax for 2014 RCW 67.28.1817 requires that the City wait for a period of at least 45 days after the LTAC meeting before action can be taken by the City Coucil. • 12/10/2013 • 10/16/2013 55 days Because we currently anticipate the 2014 Budget will be adopted on October 22, 2013, it is possible the amount of lodging tax ultimately awarded on December 10, 2013 may differ from the amount appropriated in the budget. If this were to occur, just as we are doing with the lodging tax award in 2013, we will amend the 2014 Budget if necessary. Lodging Tax Appropriation Procedures. Discussion points for the Council to consider may be: • If Council should agree to some but not all of the Lodging Tax Advisory Committee recommendations some money may be "left over'. In such a case, would Council wish to have another application round or wait until the following year? • Would Council still like to receive the same application packets provided to the Lodging Tax Advisory Committee? • At what point in the year should Council review Lodging Tax Committee appointments and consider making changes. RECOMMENDED ACTION OR MOTION: This is a discussion topic and no Council action is being sought at this time. BUDGET/FINANCIAL IMPACTS: The Lodging Tax appropriation ranges from approximately $450,000 to $500,000 per year. STAFF CONTACT: Mark Calhoun; Erik Lamb ATTACHMENTS: • Lodging Tax awards —2008 through 2013. • Hotel/Motel Tax revenue history—2003 through 2012. 3 CITY OF SPOKANE VALLEY,WA 2007-2013 Lodging Tax Awards Centerplace City directed marketing efforts HUB Sports Center Spokane County Fair& Expo Center Spokane Regional C&V Bureau Spokane Regional Sports Commission Spokane Valley Heritage Museum Spokane Winery Valleyfest 2010 Figure Skating Championships Subtotal \\SV-FS2\Users\mcalhoun\Budgets\2013\Lodging Tax\Award History 2008 Award 90,000 0 0 30,000 306,000 145,000 0 8,300 30,000 15,000 2009 Award 90,000 0 0 18,250 236,000 115,000 3,250 0 27,500 15,000 2010 Award 37,500 0 0 0 195,000 120,000 5,000 0 30,000 0 2011 Award 0 0 40,000 0 250,000 165,000 5,000 0 36,000 0 2012 Award I Award-Rd 2 30,000 0 0 0 42,600 0 0 25,900 0 251,720 185,000 0 3,900 1,100 0 jj f�(0 0 30, 00 0 0 0 n/a n/a n/a n/a 261,500 308,720 12/13/2012 2013 Award 30,000 55,000 21,100 27,800 184,800 150,200 6,400 0 35,200 0 n/a Annual Totals 624,300 505,000 387,500 496,000 570,220 510,500 11SV-FS21UserslmcalhounlTax RevenuelLodging Tax120121105 hotel motel tax through 2012 12 CITY OF SPOKANE VALLEY,WA Hotel/Motel Tax Receipts through- December' Actual for the years 2003 through 2012 2003 I 2004 1 2005 ! 2006 1 2007 2008 I 2009 1 2010 I 2011 I 2012 January 0.00 February 0.00 March 0.00 April 0.00 May 11,527.32 June 32,512.11 July 38,580.48 August 54,974.74 September 30,71823 October 36,960.11 November 23,044.56 December 28,825.30 Total Collections 257,142.85 Budget Estimate 419,000.00 Actual over(under)budg (161,857.15) 16,993.58 18,161.04 18,182.01 26,897.82 16,440.37 53,284.01 42,120.26 43,649.84 39,390.66 33,004.62 32,176.61 23,142.70 363,443.52 380,000.00 (16,556.48) 20,691.03 19,976.81 22,828.15 29,748.41 29,017.66 35,330.35 43,841.82 46,852.10 46,746.18 34,966.85 26,089.36 31,740.18 387,828.90 436,827.00 (48,998.10) 20,653.49 20,946.09 24,308.48 34,371.82 32,522.06 34,256.71 49,744.62 45,916.16 50,126.53 38,674.17 36,417.11 29,147.15 417,084.39 350,000.00 67,084.39 25,137.92 25,310.66 29,190.35 37,950.53 31,371.01 36,267.07 56,281.99 51,120.70 57,260.34 43,969.74 36,340.64 31,377.41 461,578.36 400,000.00 61,578.36 28,946.96 24,623.06 27,509.99 40,406.02 36,828.53 46,659.88 50,421.37 50,818.35 60,71 1.89 38,290.46 35,582.59 26,290.11 467,089.21 400,000.00 67,089.21 23,280.21 23,283.95 25,272.02 36,253.63 32,588.80 40,414.59 43,950.26 50,146.56 50,817.62 36,784.36 34,054.79 27,131.43 423,978.22 512,000.00 (88,021.78) 22,706.96 23,416.94 24,232.35 39,463.49 34,683.32 39,935.36 47,385.18 54,922.99 59,418.96 41,272.35 34,329.78 26,776.84 448,544.52 380,000.00 68,544.52 22,212.21 22,792.14 24,611.28 38,230.49 33,790.69 41,403.41 49,311.97 57,451.68 58,908.16 39,028.08 37,339.36 32,523.19 457,602.66 480,000.00 (22,397.34) 21,442.32 21,548.82 25,654.64 1,043 4.24% 52,130.37 13,900 36.36% 37,478.44 3,688 10.91% 43,970.70 2,567 6.20% 52,818.60 3,507 7.11% 57,229.23 (222) (0.39%) 64,298.70 5,391 9.15% 43,698.90 4,671 11.97% 39,301.22 1,962 5.25% 30,432.13 (2,091) (6.43%) 490,004.07 32,401 7.08% 430,000.00 60,004.07 2/14/2013 2012 to 2011 Difference (770) (3.47%) (1,243) (5.46%) Total actual collections as a%of total budget 61.37% 95.64% 88.78% 119.17% 115.39% 116.77% 82.81% 118.04% 95.33% n/a %change in annual total collected n/a 41.34% 6.71% 7.54% 10.67% 1.19% (9.23%) 5.79% 2.02% n/a Chart Reflecting History of Collections through the Month of December 600,000.00 500,000.00 400,000.00 300,000.00 200,000.00 100,000.00 0.00 2003 2004 2005 2006 2007 2008 i December •November is October -September 1 � ■August ■July III June •May 1 ■ ■April •March ■February , ■January 2009 2010 2011 2012 Page 20 DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of May 23,2013; 11:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings June 4,2013,Study Session Format,6:00 p.m. [due Mon,May 27 1. Advance Agenda (5 minutes) June 11,2013,Formal Meeting Format,6:00 p.m. [due Mon,June 3] June Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading, Ordinance 13-007 CTA 03-13 Mfg'd Homes in Ind. Lots—Micki Harnois (10 min) 3. First Reading Proposed Ordinance Comp Plan—Mike Basinger (20 minutes) 4. First Reading Proposed Ordinance,Zoning Map—Mike Basinger (10 minutes) 5. Proposed Resolution Adopting 2014-2019 TIP— Steve Worley (10 minutes) 6. Admin Report: Sign Code Modifications—John Hohman (15 minutes) 7. Advance Agenda (5 minutes) [*estimated meeting: 80 minutes] June 18,2013, Special Mtg:Budget Wrkshp,9:30 a.m. —4:30 p.m. (no evening meeting) [due Mon,June 10] City Hall Council Chambers June 25,2013 No Meeting. Councilmembers Attend AWC Conference in Tri-Cities July 2,2013, Study Session Format, 6:00 p.m. [due Mon,June 24 1. Advance Agenda (5 minutes) 2. Info Only: Department Reports, Planning Commission Minutes (originally due for the June 25 meeting) July 9,2013,Formal Meeting Format,6:00 p.m. [due Mon,July 1] Proclamation:Parks and Recreation Month 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance Comp Plan—Mike Basinger (10 minutes) 3. Second Reading Proposed Ordinance,Zoning Map—Mike Basinger (10 minutes) 4. Admin Report: Advance Agenda—Mayor Towey (5 minutes) July 16,2013, Study Session Format, 6:00 p.m. [due Mon,July 8] 1. Advance Agenda (5 minutes) July 23,2013,Formal Meeting Format,6:00 p.m. [due Mon,July 15] July Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Advance Agenda (5 minutes) 3. Information Only: Dept Reports;Planning Commission Minutes [*estimated meeting: minutes] July 30,2013, Study Session Format, 6:00 p.m. [due Mon,July22] 1. Advance Agenda (5 minutes) August 6,2013 NO MEETING(National Night Out) Draft Advance Agenda 5/23/2013 2:02:48 PM Page 1 of 2 August 13,2013,Formal Meeting Format, 6:00 p.m. [due Mon July 29] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) August 20,2013, Study Session Format,6:00 p.m. [due Mon,Aug 12] 1. Advance Agenda (5 minutes) August 27,2013,Formal Meeting Format,6:00 p.m. [due Mon,Aug 19] August Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Advance Agenda (5 minutes) 3. Information Only: Dept Reports;Planning Commission Minutes [*estimated meeting: minutes] Sept 3, 2013, Study Session Format,6:00 p.m. [due Mon,Aug 26] 1. Advance Agenda (5 minutes) Sept 10,2013,Formal Meeting Format,6:00 p.m. [due Mon, Sept 2] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Advance Agenda (5 minutes) Sept 17,2013, Study Session Format, 6:00 p.m. [due Mon, Sept 9 1. Advance Agenda (5 minutes) Sept 24,2013,Formal Meeting Format,6:00 p.m. [due Mon, Sept 16] Sept Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Advance Agenda (5 minutes) 3. Information Only: Dept Reports;Planning Commission Minutes [*estimated meeting: minutes] OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: ADA Transition Plan Townhouses in Garden Office Appleway Landscaping *time for public or Council comments not included Appleway Trail Arts Council Bidding Contracts (SVMC 3. —bidding exceptions) Budget 2014,Hearings, etc. CDBG Coal Train EIS Comprehensive Plan Updates (chapters 2 &5) Economic Development(long term goals) Future Acquisition Areas Gateway, Regional MOU Land Quantity Inventories: Industrial &Residential Manufactured Home Zoning Outside Agencies (Aug or Sept) PEG Funds (Education) Public Safety Contract, Proposed Amendment Revenue Policy, Cost Recovery Sign Code Solid Waste Analysis Speed Limits (overall system) Spokane Valley Day at the Fair(Sept 10, 2013) Sprague Avenue Parking Regional Transportation Issues Draft Advance Agenda 5/23/2013 2:02:48 PM Page 2 of 2 Spokane ,� Vall+ey PUBLIC WORKS DEPARTMENT MONTHLY REPORT April 2013 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION Total of Contract Contract Name Contractor Amount Ex as ofed Contract 4/30/13 Expended Street Maintenance Poe Asphalt $1,366,663.00 $329,723.91 24.13% Street Sweeping AAA Sweeping $490,199.94 $203,800.73 41.58% Storm Drain Cleaning AAA Sweeping $189,990.00 $33,226.60 17.49% Snow Removal Poe Asphalt $140,000.00 $29,181.86 20.84% Landscaping Ace Landscaping $90,803.72 $17,112.41 18.85% Emergency Traffic Control Senske $10,000.00 $2,340.40 23.40% Litter and Weed Control Geiger Work Crew $60,000.00 $17,591.49 29.32% State Highway Maintenance WSDOT $215,000.00 $44,419.89 20.66% Traffic Signals, Signs, Striping Spokane County $632,000.00 $130,602.32 20.66% Dead Animal Control Brad Southard $15,000.00 $6,565.00 43.77% *Budget estimates Citizen Requests for Public Works 40 - 35 - - 30 25 - a cc 20 N 15 10 5 0 • Total Citizen Storm Dead Sign& Requests Drainage Animal Roadway Pothole Street Traffic Signal Graffiti Public /Erosion Removal Hazard Requests Requests Sweeping Requests Works •Submitted 35 2 0 7 4 10 0 1 11 •In Progress 1 0 0 1 0 0 0 0 0 •Resolved 34 2 0 6 4 10 0 1 11 *Information in bold indicates updates 1 WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/programs/wq/tmdl/spokaneriver/dissolved oxygen/status.html, http://www.spokanecounty.orq/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ REGIONAL SOLID WASTE SYSTEM Staff attended regional strategy meetings with Spokane County and City of Spokane regarding development of an RFP to solicit proposals from consultants to evaluate alternatives for solid waste management and disposal. The selection committee recommended HDR's proposal. The Committee has been negotiating a fee proposal with HDR to be presented to the County Commissioners in May. PAVEMENT MANAGEMENT PLAN A contract was executed with IMS to prepare the 2013 update to the Pavement Management Plan. IMS has completed the scanning of the streets. We instructed them to scan half the arterials and one-third of the local access streets. They are in process of inputing the data collected into Cartegraph (the pavement management software program) and updating the model. CAPITAL PROJECTS (See attached Capital Projects Spreadsheet) STREET MAINTENANCE ACTIVITY The following is a summary of Public Works/Contractor maintenance activities in the City of Spokane Valley for April 2013: • Poe completed asphalt patches. • Pothole patching and gravel shoulder repair. • Poe subcontractors completed stormwater repairs throughout the City. • The Geiger crew continued with garbage pickup on arterials and miscellaneous projects in rights of way throughout the city and began vegetation management. • AAA Sweeping continued sweeping arterial roadways, began the residential spring sweep, and continues vactoring drywells and catch basins. STORMWATER UTILITY • Stormwater Decant Facility Interlocal Agreement between WSDOT and the City has been fully executed. Ecology Grant Agreement has been received. Final design agreement has been executed with the engineering Consultant and has begun work. Refer to project#0173. • Stormwater Small Works projects Repair, replace or improve problems on the stormwater list. First 2013 project package was constructed and includes Pines/Alki, and Dishman-Mica near Appleway projects. • Bettman/Dickey Stormdrain Improvements A public meeting was held on February 13 to discuss the project. Consultant finished bid documents and final design. Final easement/property issue has been resolved. Working with Yellowstone pipeline to address utility crossing. Expect bid in late May early June. • 141 Avenue, Custer to Carnahan Design continues. A public meeting occurred on April 24. • UIC Assessment & Retrofit Plan Staff completed the Underground Injection Control (UIC) Assessment and Retrofit Plan for the City to be compliant with State regulations. Staff finalized the report. *Information in bold indicates updates 2 TRAFFIC GRANT APPLICATIONS New Call for Projects • SRTC Call for Projects —CMAQ and TA Funds Staff presented a list of potential projects to Council for the Congestion Mitigation/Air Quality (CMAQ) Program and the Transportation Alternatives (TA) Program Call for Projects SRTC issued on March 1. Council approved the list of projects on March 12 and allowed staff to make final decision on which applications to submit after final review of grant criteria and cost estimates. The following grant applications were submitted on April 30: CMAQ 1. Appleway Trail Phase 2— University to Evergreen 2. Appleway Trail Phase 3— Evergreen to Corbin 3. North Sullivan ITS — 1-90 to Trent (SR 290) 4. ITS Infill Project Phase 1: • University Road —4th to 16th • Fancher—Sprague to Broadway • Broadway— Fancher to Park 5. Sidewalk Infill Phase 3: • Park Rd —200 ft. south of Sinto to Indiana • Indiana/Evergreen Intersection • 16th Ave/SR 27/Saltese Rd Intersections TA 1. Appleway Trail Phase 2— University to Evergreen • 2012 Supplemental Statewide Stormwater Grants The State Department of Ecology announced $7.0M/statewide from previous grant offers that were declined or de-obligated. Staff would like to apply for grant funding for a couple 2014/2015 projects on the proposed Stormwater CIP that is coming before Council in May. Grant applications are due June 14 and if awarded, projects would need to be completed by June 30, 2015. *Information in bold indicates updates 3 RIley iviontniy summary April-2013 Design & Construction Estimated Total roject Design &Construction Projects Funding Proposed %Complete Construction Project # Bid Date PE I CN Completion Cost Street Projects 105 Pines/Manfield,Wilbur Rd to Pines TIB- UCP 05/23/08 100 99 05/30/13 $ 6,571,18 .46 24th Ave Sidewalk Adams to Sullivan TIB-SP 09/14/12 100 75 05/31/13 $ 292,00 .55 Sullivan Rd W Bridge Replacement#4508 FHWA- BR 12/01/13 80 0 12/31/15 $ 19,800,00 .56 Mansfield Ave Connection FHWA-CMAQ 01/31/14 30 0 10/31/14 $ 1,976,80 .66 Pines Rd. (SR27) &Grace Ave. Int Safety HSIP 04/01/14 10 0 10/31/14 $ 671,05 .75 Sullivan UP Tracks UC(SB) Resurfacing P FHWA- BR 06/07/13 100 0 09/30/13 $ 286,14 Street Preservation Projects .74 2013 Street Preservation Project Ph1 COSV 02/22/13 100 0 07/15/13 $ 2,104,00 .79 2013 Street Preservation Ph2 FHWA-STP(U) 06/01/13 0 0 10/15/13 $ 1,522,40 .80 2013 Street Preservation Ph3 FHWA-STP(U) 07/01/13 0 0 10/15/13 TBI Traffic Projects 160 Argonne Road Corridor Upgrade (SRTC 06-3 FHWA-CMAQ 07/15/13 95 0 05/31/14 $ 1,290,63 161 Pines (SR27) ITS Improvements (SRTC 06-2 FHWA-CMAQ 09/21/12 100 5 07/31/13 $ 2,083,12 .33 Sprague/Sullivan ITS FHWA-CMAQ 09/14/12 100 50 05/31/13 $ 768,12 .67 Citywide Safety Improvements HSIP 07/01/13 20 0 06/30/15 $ 474,58 .81 Citywide Traffic Sign Upgrade HSIP 07/01/13 0 0 11/30/13 $ 200,00 Stormwater Projects .50 Sullivan Rd Bridge Drain Retrofit Dept of Ecology 05/03/13 95 0 07/01/13 $ 237,37 .63 Sprague Ave. Swale Upgrade, Park to 1-90 Dept of Ecology 08/03/12 100 70 06/30/13 $ 1,006,62 .73 Spokane Valley Regional Decant Facility Dept of Ecology 06/01/13 5 0 12/31/13 $ 885,00 .82 2013 Street Presery- Ph 2 -Stormwater COSV 06/15/13 0 0 10/15/13 TBI .83 2013 Street Presery- Ph 3 -Stormwater COSV 07/01/13 0 0 10/15/13 TBI Other Projects .49 Sidewalk Infill FHWA-CMAQ 08/10/12 70 40 12/30/13 $ 939,95 .68 Wellesley Ave s'walk&Adams Rd s'walk SafeRoutes-State 05/31/13 95 0 10/30/13 $ 639,00 .69 Argonne/Mullan Safety Indiana - Broadway HSIP 07/01/13 30 0 06/30/15 $ 111,75 .70 Argonne Road: Empire Ave- Knox Ave HSIP 07/01/13 30 0 06/30/15 $ 180,64 .71 Sprague Ave ADA Curb Ramp Project CDBG 01/18/13 100 95 05/01/13 $ 129,30 Design Only Design Estimated Total roject Design Only Projects Funding Complete %Complete Construction Project # Date PE Completion Cost Street Projects .23 Mission Ave- Flora to Barker FHWA-STP(U) 09/30/13 5 $ 517,91 .41 Sullivan & Euclid PCC FHWA-STP(U) 11/15/13 20 $ 175,26 .42 Broadway @ Argonne/Mullan FHWA-STP(U) 10/31/13 20 $ 276,30 Traffic Projects .59 University Road Overpass Study FHWA-CMAQ 12/01/13 4 $ 249,71 .77 Sullivan Road Corridor Traffic Study FHWA-STP(U) 03/01/14 0 $ 200,00 Other Projects .45 Spokane Valley-Millwood Trail FHWA-STP(E) 02/15/13 0 $ 745,00 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 28, 2013 Department Director Approval: Check all that apply: [' consent ❑ old business [' new business [' public hearing ® information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Valley Corridor Environmental Assessment Update GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Informational RCA on 9/11/12. BACKGROUND: The City inherited the Valley Corridor Project from Spokane County shortly after incorporation. The project envisioned extending the Sprague/Appleway One-Way Couplet from University Road east to Evergreen Road. Spokane County received $300,000 in federal grants to prepare an Environmental Assessment to justify the construction of a new principal arterial (Appleway Avenue). This justification is developed by identifying the specific purpose and need for the project through a public involvement process and an alternatives evaluation process. Since incorporation the Valley Corridor Project has taken many different directions. Staff prepared a final Environmental Assessment document that encompasses all the work on this corridor over the last ten years and the most recent final decision that a `No Build' scenario is the locally preferred alternative. The document was submitted to WSDOT (Washington State Department of Transportation) and FHWA (Federal Highway Administration) for review and approval. The City received notification on April 29, 2013 that the Final Environmental Assessment for the Valley Corridor Project was approved and the project closed out. Therefore, the $299,236.60 in federal funds do not have to be paid back to FHWA. In a separate letter from WSDOT, received May 6, 2013, FHWA is requiring, as a condition to the final closure of the Valley Corridor project, an additional $299,236.60 in non-federal match to be provided on the construction phase of the Sullivan Road W Bridge Replacement project. This condition has already been met as there is currently $7.8 million in non-federal (City, FMSIB, & TIB) matching funds on the bridge project. Staff will ensure the proper paperwork is provided to WSDOT to show that this condition has been met. OPTIONS: Information only. RECOMMENDED ACTION OR MOTION: Information only. BUDGET/FINANCIAL IMPACTS: The City is no longer being asked to pay back $299,236.60 in federal funds for the Valley Corridor project. STAFF CONTACT: Steve M. Worley, P.E. — Senior Capital Projects Engineer ATTACHMENTS: WSDOT Administrative Review Letter WSDOT Federal Compliance Requirement Letter i �� r' it irry f X41, 1 � 1111 h �F(( PP Ca i Ill Washington Transportation Buildm !I �� WO Department of State 6° �8 310 Maple Park Avenue (L! PO Box 47300 Olympia,WA 98504 73q y Lynn Peterson 360-705-7000 t� Secretary of Transportation TTY:1-800-833-6388 www.wsdot.wa.gov April 25,2013 Mr. Steve Worley Sr.Engineer-Capital Projects City of Spokane Valley 11707 East Sprague Ave., Suite 106 Spokane Valley, Washington 99206-6124 City of Spokane Valley Valley Corridor-Univ.to Appleway STPUL-9932(024) LA-4127,TA-1091 Administrative Review Dear Mr. Worley: The Highways &Local Programs Division has conducted an administrative review(see enclosure)of the reimbursement of federal funds to your agency for the subject project with the following results: Net Balance Due $ 0.00 Total Federal Expenditures $ 299,236.60 This final accounting constitutes settlement and closure of this agreement. Representatives of the State Auditor's Office, WSDOT and the federal government may perform a financial and/or procedural audit of the cost records pertaining to this agreement within a three-year period. If these activities occur and discrepancies are noted,this final settlement may require adjustment. In accordance with Federal and State regulations,the agency shall retain such records and accounts on this project until at least April 25,2016. ■ The Highways &Local Programs Division is pleased to have assisted you in this project by facilitating the transfer of federal funds to your agency. Sincerely, Kathleen B.Davis Director Highways&Local Programs KBD:el:ac Enclosure cc: Keith Martin, Eastern Region Local Programs Engineer Project Support Services,MS 47420 Eastern Region Accountant Agency Accounting TA-1091 Agency Consultant State PE Services Total Project Total Federal Project Number: Agency: Agreement: $Authorized: Work Orders: ST PU L-9932(024) City of Spokane Valley Description: Total Cost 70,000.00 352,147.87 1,118.38 423,266.25 423,266.25 LA-4127 $300,000 TA-1091 Non Participating Cost Local Agency Costs Total Federal Funds Due to Agency Federal Funds Paid to Agency Federal Funds Due to Agency State Costs Total State Costs Less Federal Share Subtotal Indirect Costs Amount Due from Agency Amount Received from Agency Due from Agency 0.00 0.00 0.91 0.91 0.91 Valley Corridor Univ to Appleway Fed Appropriation: Effective Date: Pro Rata: Costs in Excess of Agreement 298,269.99 298,269.99 0.00 0.00 77,327.06 0.00 77,327.06 77,327.06 PE PE Participating Cost 70,000.00 274,820.81 1,117.47 345,938.28 345,938.28 Q23 06/16/99 86.50% Federal Share Federal Share-PE: Federal Share-RW: Federal Share-CN: TOTAL 1,118.38 Federal$s Authorized 966.61 (Inc)/Dec. in Obligation 151.77 0.00 151.77 135.74 16.03 not cost effective to issue billing (16.03) 60,549.99 237,720.00 966.61 299,236.60 299,236.60 299,236.60 0.00 0.00 299,236.60 300,000.00 763.40 frir p P.o P.O Washington State Transportation Building Department of Transportation Maple Park Avenue S.E. . Box 47350 Olympia,WA 98504-7300 Lynn Peterson 360-705-7500 Secretary of Transportation TTY: 1-860-833-6388 www.wsdot. . s.v _ April 29, 2013 MAY - (i nu Mr. Steve Worley By Sr. Engineer-Capital Projects City of Spokane Valley 11707 East Sprague Ave., Suite 106 Spokane Valley, Washington 99206-6124 Sullivan Road W Bridge Replacement BRM-4193(007) Valley Corridor-Univ. to Appleway STPUL-9932(024) Federal Compliance Requirement Dear Mr. Worley: As a condition to the final closure of the Valley Corridor (9932(024)) above-mentioned project, FHWA is requiring an additional match on the Sullivan Road Bridge project. The city is required to provide an additional $299,236.60 of non-federal match on the construction phase of the bridge project. Please show the additional match on a separate line on the agreement. If you have any questions, please contact your Region Local Programs Engineer, Keith Martin, at (509) 324-6080. Since ly, Stephani Tax Manager, Program Management Highways &Local Programs ST:ac cc: Keith Martin,Eastern Region Local Programs Engineer Spokane Valley Planning Commission APPROVED Minutes Council Chambers -- City Hall, 11707 E. Sprague Ave. April 11, 2013 I. CALL TO ORDER Chair Bates called the meeting to order at 6:00 p.m. II, PLEDGE OF ALLEGIANCE Commissioners, staff and audience stood for the pledge of allegiance. III. ROLL CALL COMMISSIONERS Present Absent CITY STAFF Bill Bates-Chair x John Holunan,Director Joe Stoy—Vice-chair Cary Driskell, City Attorney Robert McCaslin Rod Higgins,City Council Mike Phillips x E Steven Neill x t— Christina Carlson x f Kevin Anderson 1 x Mary Swank, Secretary Commissioner Anderson was excused. IV. APPROVAL OF AGENDA Commissioner Stoy made a motion to approve the agenda as presented. This motion was passed unanimously. V. APPROVAL OF MINUTES Commissioner Neill made a motion to approve the March 28, 2013 minutes as presented This motion was passed unanimously. VI. PUBLIC COMMENT There was no public comment. VII. COMMISSION REPORTS Commissioner Bates reported that on April 4th our Representative, Cathy McMorris Rodgers was here and it went very well. Ms. Rodgers commented our council did an excellent job on Planning Commission Minutes Page 1 of 5 informing her on our cities priorities and wants to help with the Sullivan Bridge project and have information sent to her. VIII. ADMINISTRATIVE REPORT Community Development Director John Hohman explained staff is working on shoreline regulations and the 2013 comprehensive plan amendments. We just received a draft on the shoreline regulations and are going through them. It will be a number of weeks before it is ready. We want to make sure it's easy for us to understand and implement for any potential development. Mike Basinger is working on the comprehensive plan amendments. Scott Kuhta is out of town at the SEPA Committee in Olympia, working on Phase II. Our administrative report to Council on SEPA changes on Tuesday went well. They've authorized us to move forward to the first reading. Commissioner Stoy asked how many comprehensive plan amendments we have this year. John Hohman answered we have two privately initiated and 5 to 6 city initiated. IX. COMMISSION BUSINESS Unfinished Business: No unfinished business. New Business: Public Hearing: CTA-2013-0003 — Amending Manufactured Homes Regulations and CTA-2013-0004—Amending Sign Regulations CTA-2013-0003 John Hohman started his presentation on CTA 2013-0003, amending the SVMC 19.40.120 regarding manufactured homes. This is to eliminate the requirement for new manufactured homes in SVMC 19.40.120.B.1 and eliminate SVMC 19.40.120.C. The proposed amendment language will be changed that these provisions of the code will be removed. Once the language is removed then used manufactured homes will be allowed in the city. Commissioner Bates went over the procedures and opened the public hearing at 6:12p.m. Commissioner Stoy read the rules. Commissioner McCaslin asked about homeowner covenants and associations. If somebody owns a lot in a preplanned community that they want to put a used manufactured home on does the homeowner associations have the power to deny that? John Hohman explained our code would not supersede any CC&R's or covenants. It would be a private issue. Commissioner McCaslin asked if homeowners associations have the power to keep someone from putting a manufactured home where the association would vote not to have one but what if they owned the lot. City Attorney Cary Driskell explained that CC&R's dictates what you can and cannot do with your property. CC&R's are a binding contract on that property. Commissioner Stoy read the rules of the public hearing. Commissioner Bates opened public testimony. Public Comment was given by Tim B Moyer at 11617 E Rego Court, Spokane Valley. Mr. Moyer stated there are a lot of areas where affordable housing could help first time homebuyers but also provide housing for the rental market. Mr. Moyer is in the process of Planning Commission Minutes Page 2 of 5 short plating a property on Bowdish and VaIleyway. It has an existing 1950's home with a big lot. Mr. Moyer is going to split if off the back and put a 2001 used doublewide that is 50' x 24' that he found in the Valley and needs to be moved. Mr. Moyer is in favor and hope it is approved. Commissioner Stay asked how far Mr. Moyer is on his short plat. Mr. Moyer stated it's in process and being reviewed and it should be in final plat approval in about 3 to 6 weeks. Commissioner Bates asked what Mr. Moyer planned to do with landscaping. Mr. Moyer responded that, he would make it look nice for the neighborhood and have a front and backyard, have a separate 24' x 30' foot garage with a concrete floor, and add sod and fencing to make it look like a rancher. It would be a permanent set foundation. Commissioner Bates closed public hearing at 6:22pm. Commissioner Bates asked do we have a motion for amendment. Commissioner Stoy moved to proceed with CTA 2013-0003 to city council. Discussion: Commissioner Neil and Commissioner Stoy commented that they support this project. It would be good for the economy and help those families with less income, new starters and new families. Commissioner Bates supports this and talked about the Land Use in our comprehensive plan that encourages needs and preferences and this does that. Commissioner Bates asked if CTA-2013-0003 should be approved The motion was passed unanimously. CTA-2013-0004 Chair Bates: Opened public hearing at 6:26 for CTA-2013-0004. Commissioner Stoy read the rules of the Public Hearing. John Hohman started presentation on CTA-2013-0004, sign code provisions. Mr. Hohman briefly reviewed 2012 sign code revision process, an overview of the changes, highlights of the public education code enforcement process, issues that came up with the code and our currently proposed provisions. Mr. Hohman reviewed the proposed sign code changes, revisions from the attorney's office, minor clarifications and corrections and a few other provisions that have not been included yet. The changes would be presented with the Findings, depending on how the Commission moved forward. Commissioner Bates asked if Section D is new, why it is in the document and why scaled drawings are not. Mr. Hohman stated Section D has not been included in the construction drawings. We had that required under a written policy from the first Building Official. Mr. Hohman stated that he asked staff instead of having a written policy to incorporate this in the code. Mr., Phillips asked if scaled drawings are required for every sign application; if an engineer is required to stamp every drawing; and if he would need two drawings if he put a sign in front of his building. Mr, Hohman stated that two scale drawings are required for the proposed sign. When you exceed 30 ft. then you need the engineer to approve that design. Commissioner Phillips asked if we have AutoCAD and computers now, why is a wet stamp required and not just a signed stamp. Mr. Hohman stated this follows the standard code provisions but we will look into it. Commissioner Stoy asked if we still had an issue concerning statistics that were presented at the March 28h1 meeting. Mr. Hohman stated that it has not been resolved. Commissioner Stoy asked under Section A, if he can have one banner Planning Commission Minutes Page 3 of 5 and two flags. Mr. Hohman stated yes, as businesses were surveyed flags come in pairs and this is how businesses like to display them. It could be distracting but staff felt it would be a good option. Mr. Hohman stated that it depends on how the Commission feels and it could be looked at during deliberations. Commissioner Stoy asked if Section D is lined out because it is covered in the regulations, if it still a requirement. Mr. Hohman confirmed that it is still a requirement. Commissioner Carlsen inquired about increasing the amount of freestanding signs for arterials and if there is a concern for temporary signs on arterial streets. Mr. Hohman stated that he hadn't heard of that issue, but if they were allowed multiple banners, one would be on one side-street and another on arterial. Commissioner Carlsen asked how balloons are addressed if they are being taken out of Section G. Mr. Holtman stated, the Commission could recommend that change and for clarity the language could be modified. Commissioner Carlsen expressed concern about the number of potential temporary signs at the Fred Meyer at Sullivan and Sprague, that it looks very cluttered. She asked if Fred Meyer Gas and Fred Meyer Store can have more signs and if the store separate from the gas station. Mr. Hohman responded that since they are separate they would be separate signs. It is something staff would look at for interpretation. Commissioner Bates asked if the dimension of reader boards is addressed in prohibited signs. 22.110.020. Mr. Holtman stated that they are not addressed at this time. Commissioner Bates stated that some are permanent and some are temporary but there are no square footage rules at this time. Mr. Holunan responded that reader boards have been considered portable signs that are prohibited. However, through the years they have been allowed to be permanently installed and viewed as a monument sign,which would require a permit. . Commissioner Bates closed the Public hearing at 6:53pm. Commissioner Bates asked if CTA-2013-0004 should be approved. Commissioner Carlsen moved to proceed with CTA-2013-0004 to the City Council. Comments: Commissioner Bates commented that some things have been put off for a later time and some really good points have come up tonight. Commissioner Bates liked the idea of businesses having some flexibility on their signs and supports it. It's positive to our city. Commissioner McCaslin commended John on the proposals. Commissioner Phillips stated after the last meeting he drove around and paid more attention to signs. Commissioner Phillips was surprised of the variety of the signs and how they are put up and that he can't even see how Mr. Hohman can come up with ideas for signs because there are so many different kinds. Commissioner Carlsen stated it has made this city look really nice and she has been looking at signs a lot lately. The Sprague corridor is noticeably clean, Commissioner Bates stated most businesses do what they think they need to do and it is amazing how good they are at not blocking sidewalks. He further stated that the Commission hasn't discussed much on clutter but that is a future discussion. Commissioner Stoy stated that the option for temporary signs will alleviate a lot of that clutter once this is accepted from City Council. Planning Commission Minutes Page 4 of 5 Commissioner Bates asked if CTA-2013-0004 should be approved. The motion was passed unanimously. X. GOOD OF THE ORDER There was nothing for the good of the order. XL ADJOURNMENT The being no other business the meeting was adjourned at 7:03 p.m. Bill Bates, Chairperson Mary Swank,W, Secretary Date signed 5- / / -13 Planning Commission Minutes Page 5 of 5 Spokane Valley Planning Commission APPROVED Minutes Council Chambers — City Hall, 11707 E. Sprague Ave. April 25, 2013 I. CALL TO ORDER Chair Bates called the meeting to order at 6:00 p.m, II, PLEDGE OF ALLEGIANCE Commissioners, staff, and audience stood for the pledge of allegiance III, ROLL CALL COMMISSIONERS Present Absent CITY STAFF Bill Bates - Chair r r John Hohman, Community Development Director Joe Stay—Vice Chair Scott Kuhta,Planning Manager Steven Neill Mike Basinger, Senior Planner Kevin Anderson Mike Phillips Robert McCaslin Christina Carlsen Carr Hinshaw, secretary IV. APPROVAL OF AGENDA Commissioner Stoy made a motion to approve the agenda as presented. This motion was passed unanimously. V. APPROVAL OF MINUTES Commissioner Neill made a motion to approve the April 11, 2013 minutes as presented, seconded and this motion was passed unanimously. VI. PUBLIC COMMENT There was no public comment. VII. COMMISSION REPORTS Commissioner Phillips attended the meeting for the over pass at University and Wilbur. VIII. ADMINISTRATIVE REPORTS Planning Manager Scott Kuhta invited the Planning Commissioners to the First Annual APA Planning Awards, which is a dinner/presentation for a local APA chapter to celebrate local Planning Commission Minutes Page 1 of 5 planning projects that were nominated. He also discussed that there will be a training opportunity on June 19th at 6:30 PM. The Department of Commerce will be sponsoring a short course. This will be a basic Planning educational opportunity. On May 20th is the next meeting on Balfor Park design at Center Place at 6:00 PM. IX. COMMISSION BUSINESS A. Unfinished Business: I. Finding of Fact: CTA-2013-0003 Allowing Used Manufactured Homes on Individual Lots. Commissioner Carlsen made a motion to approve the Findings of Fact CTA-2013-0003 allowing used manufactured homes on individual lots as presented, seconded and this motion was passed unanimously. 2. Sign Code Discussion; CTA-2013-0004 Community Development Director John Hohman stated that he received some changes from the legal department. The changes were not included in the packet so he would be going over the changes with them. He also wanted to discuss further issues related to the temporary signage. Through discussion with Planning Manager Scott Kuhta and legal department, Mr. Hohman recommended, that to incorporate the new changes there should be an additional Public Hearing. Mr. Hohman discussed the following changes as follows: Section 22.110.030 Permit Required: remove the word wet from wet stamp. Section 22.110.040 Item "D" Off Premises Directional Signs: remove the word must out of the whole section and replace with shall, take sub out of subsection and just have section, take the out and replace with A take out locating and replace with placing this type of sign. Section 22.110.050 Item "E" A-Frame Signs. Removed the word through,No. 3: removed the word may and replaced with shall. Section 22.110.090 Sign location and front setbacks. Item "B" Removed uniform development and replaced with Municipal Code. Item "F" Removed Landscaping should ensure that's are and replaced with Signs shall not be. Section 22.110.130 Billboards item "7" Removed 60 months and replaced with 5 years. Mr. Hohman expressed concern regarding 22.110.050 Temporary signs. One Banner, One Reader board, or Two Flags with copy. He stated he is having a change of heart due to the two flags with copy. He stated it might be a bit too much and it will be difficult to enforce. Mr. Hohman recommends changing it to say; One Banner, One Reader, and One Flag with copy. Some members of the Commission discussed concern about the definition of sign clutter. Commissioner Carlsen expressed her concern about higher density commercial areas having too much sign clutter. Mr. Hohman stated he would check into that through the City Attorney. Commissioner Anderson stated his concern about "For Sale" or "For Lease" signs out there. He stated if we were not in a recession most of the businesses would not be spending money on advertising if business were good. He stated they should be careful about the definition of clutter, because the recession will go for a while. Commissioner Stoy shared that we really need to think about how to do the requirements for limiting signs for specific lots. Planning Manager Scott Kuhta stated that the permanent pole signs were increased so that if the business had longer street frontage they could have more Planning Commission Minutes Page 2 of 5 pole signs. Commissioner Stoy asked what the next process is. Commissioner Bates stated the process is to set aside the original vote on the sign regulations, hold a public hearing on the highlighted yellow items, discussion and then there would be an amended signed regulation. Planning Manager Scott Kuhta stated they would rescind the motion and deliberate make a new motion. Community Development Director John Hohman stated a Public Hearing will be scheduled and then deliberations can take place. B. New Business: Study Session: 2013 Comprehensive Plan Amendments. Senior Planner Mike Basinger provided an overview of the Annual Comprehensive Plan Amendment Process. 1. City Council approves official docket. 2. November 1st cut off for applications (60-day notice). 3. Planning Commission Recommendation. 4. City Council Approval. 5. If there are any appeals than it goes to Growth Management Hearing Board. Proposed amendments are as follows: CPA-01-13: The application is a privately initiated site-specific comprehensive plan map amendment requesting to change the designation from Low Density Residential (LDR) with a Single-Family Residential (R-3) zoning classification to an Office (0) designation with a Garden Office (GO) zoning classification. Mr. Basinger stated that to the north there is a Community Commercial designation. The planning department is recommending that this property be zoned Garden Office. He also stated the difference between a Garden Office zoning and Office zoning is primarily the height. A Garden Office zoning classification has a maximum height of 45 ft and an Office zoning classification has a maximum height of 100 ft. Mr. Basinger shared that whenever you're looking at a site- specific map amendment you want to identify all the uses that are allowed in that change. Commissioner Carlsen asked if bi-zoned properties exist within the City. Mr. Basinger explained that bi-zoned properties do exist. Commissioner Carlsen asked if CPA-01-13 would create a bi-zoned parcel or would it receive its own parcel number. Mr. Basinger stated that it could and that the process for creating a new parcel number would involve a platting action. Mr. Basinger explained that the City intends to work with the applicant to facilitate a boundary line adjustment to prevent a bi-zoned situation. CPA-02-13: The application is a privately initiated site-specific comprehensive plan map amendment requesting to change the designation from Low Density Residential (LDR) with a Single-Family Residential (R-3) zoning classification to a High Density Residential (HDR) designation with a High Density Multifamily Residential (MF-2) zoning classification, Mr. Basinger stated that there are two single-family homes located on the parcels involved in this amendment. Commissioner Carlsen had concerns relating to the height of apartments adjacent to single-family homes. Mr. Basinger mentioned that the City has a relational height limit when multifamily development is adjacent to single- family development. Planning Commission Minutes Page 3 of 5 CPA-03-13: The application is a city initiated site-specific comprehensive plan map amendment requesting to change the designation from Office (0) with an Office (0) zoning classification to a Community Commercial (C) designation with a Community Commercial (C) zoning classification. The proposed amendment includes parcels 35231.0603, 35231.9106, 35242.9010, 35242.9011, and 35242.9012. The site is generally located south of Interstate 90 and north of 4th Avenue. Commissioner Bates stated that in the Permitted Use Matrix under Community Commercial it appears that the use of recreational vehicles is conditional. He asked what that meant. Mr. Basinger stated that recreational vehicles are not permitted in the Office zoning classification and that the RV Park would be more conforming in the Community Commercial zoning classification. Commissioner Bates called for a 10 min break Resumed at 7:35 pm City Initiated Text Amendments: CPA-05-13 Land Use Commissioner McCaslin asked about 2.2.1 City Center Plan. Planning Manager Kuhta responded that there might be some confusion. The Sprague Appleway revitalization plan was adopted and rescinded by the City Council. But it did not rescind the overall idea that the Comprehensive Plan would not support the City Center. When the Comprehensive Plan was developed, there was an extensive community outreach process and the community said "that a City Center and a City identity important". That is a key component to the Comprehensive Plan. For that to be removed the city would have to go back out to the Community and ask what they want for a long term-vision. CPA-06-13 Transportation Commissioner CarIsen asked what a collector is in regards to Map 3.1. Mr. Basinger stated a collector, minor, and principal arterials are available for federal funding. CPA-07-13 Capital Facilities Mr. Basinger provided an overview of the amendments to the Capital Facilities Chapter. CPA-08-13 Economic development Commissioner Carlsen wanted to know about the red dotted lines on Map 7.1. Mr. Basinger p g stated that it is the Urban Growth area. He explained that recently the red-dotted line has been expanded. Mr. Basinger mentioned that property within the red-dotted line may be annexed into the City. Properties outside of the re-dotted line cannot be part of the City. CPA-09-13 Neighborhoods Mr. Basinger mentioned that CPA-09-13 includes policy language to support access to healthy food. Mr. Basinger stated that this policy language would,set the policy framework for future regulations relating to local food production. Commissioner Neill asked about the Regional Food Economy Conference that some staff attended. Planning Manager Kuhta explained he attended and did a presentation at the conference. He stated that intent of the conference was to bring all the people that were interested in local food production together. A local group is starting called the Local Food Access Coalition, Planning Commission Minutes Page 4 of 5 CPA-10-13 Bike and Ped Plan Commissioner Carlsen wanted to know how the city chooses areas to propose sidewalks, she referred to map 11.4. Mr. Basinger stated that the City works with the schools, the Health District, and several other groups to come up with prioritized areas for safe routes to school. He explained that they focus sidewalk improvements on safe routes to schools and arterial streets with no sidewalks. X. GOOD OF THE ORDER There was nothing for the good of the order. XL ADJOURNMENT The being no other business the meeting was adjourned at 8.30 p.m. Bill Bates, Chairperson Can Hinshaw,PC Secretary Date signed Planning Commission Minutes Page 5 of 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 28, 2013 Department Director Approval: ❑ Check all that apply: [' consent ❑ old business [' new business [' public hearing ® information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Initiative 502 Initial Draft Rules GOVERNING LEGISLATION: Initiative 502 PREVIOUS COUNCIL ACTION TAKEN: On March 12, 2013, Deputy City Attorney Erik Lamb presented an update on the enactment of Initiative 502 and the current status of medical marijuana. No council action was taken at that time. On May 14, 2013, Deputy City Attorney Lamb presented information regarding the City's regulatory authority over recreational and medical marijuana. Council determined to wait for additional information before taking any action. BACKGROUND: There are two distinct state regulatory schemes governing marijuana in Washington: Initiative 502 governs recreational marijuana and chapter 69.51A RCW governs medical marijuana. Under 1-502, citizens can now possess and use recreational marijuana, though there is currently no legal way to purchase or grow recreational marijuana. Under 1-502, the Washington State Liquor Control Board ("LCB") has been charged with creating licensing rules and issuing state licenses for and regulating licensed growers, processers and retail sellers. On May 16, 2013, the LCB released its initial draft rules (the "rules") for 1-502 implementation for recreational marijuana. The LCB will accept public comment on the rules until June 10. The LCB anticipates releasing its proposed rules and proceeding through the formal rule-making process after June 10. This informational item provides a brief overview of the rules. A copy of the rules may be obtained online at http://Iiq.wa.gov/marijuana/initial-draft-rules. A copy of the rules is also available with the City Clerk. The initial draft rules provide extensive regulatory guidance over applicants and the application process, security at marijuana facilities, traceability of marijuana products, responsible business practices, youth access, and enforcement and penalties for violations of the rules. Applicants and Application Process. Applicants are required to go through an extensive application process, which includes a review of the applicant's criminal history and administrative violation history. Any financiers for applicants are also subject to a criminal history check as well. The LCB may exempt certain marijuana related crimes from consideration in the criminal history. As part of the application process, applicants must submit an operating plan detailing how the applicant will provide or maintain business operations, including the following: • security, • traceability of marijuana and marijuana products, • employee qualifications and training, • transportation issues, • destruction of waste product, • description of the types of growing operations, products processed, or types of products to be sold to retail customers, • any testing procedures for quality assurance, and • description of packaging. Applicants must also provide a signed affidavit of the landlord acknowledging the leased premises will be used for marijuana business. Notice of applications must be provided to the local jurisdiction. The local jurisdiction has 20 days to object to the proposed license. The LCB will not issue a new marijuana license if the business is within 1,000 feet of any elementary or secondary schools, playgrounds, recreation centers or facilities, child care centers, public parks, public transit centers, libraries, and game arcades where minors are admitted. There is an appeal process for cities to appeal license approvals and licensees to appeal license denials. One key aspect of the application and licensing process is that applicants and licensees are defined to include all "true parties of interest". True parties of interest include proprietors and their spouses for sole proprietorships, all partners and their spouses for partnerships, and corporate officers and their spouses and stockholders and their spouses for corporations. Licenses. The LCB will issue four separate types of licenses: (1) marijuana producer licenses, (2) marijuana processor licenses, (3) marijuana producer/processor licenses, and (4) marijuana retailer licenses. The rules do not provide a specific limit on the number of any of the license types, although the rules do provide that the LCB "will" determine the number of retailer licenses permitted in each county (no amount is listed yet). The LCB will initially limit the open licensing period for each of the licenses to 30 days. The LCB may re-open the licensing period at later times "as the market determines necessary." Producers must have operations within an enclosed secure facility, which may be a greenhouse. This means there will be no outdoor marijuana growing operations. Retailers may only operate from 6 a.m. to 2 a.m. Retailers may only provide 1 ounce of useable marijuana, 16 ounces of marijuana-infused product in solid form, or 72 ounces of marijuana- infused product in liquid form in each transaction. The rules provide that a serving size is 10 mg THC and allow a maximum of 10 servings per marijuana-infused product. Usable marijuana and marijuana products must be stored behind a counter or other barrier to ensure customers do not have direct access to the product. All licensed businesses must obtain commercial general liability insurance and may be required to obtain commercial umbrella insurance. Licenses are subject to annual renewals, at which point the local jurisdiction must again be provided notice and the opportunity to object. If a licensee seeks to change locations, they must go through the application process again. The LCB may deny, suspend, or cancel a license for a number of reasons, including (but not limited to) failure to meet the necessary qualifications, failure to submit required reports and other documentation, misrepresentation of fact or failure to disclose a material fact, failure to meet the criminal history standards, the source of money for the start-up or operations of the marijuana business is determined to be questionable or obtained in violation of the law, failure to pay required taxes, the operating plan does not demonstrate to the satisfaction of the LCB that the applicant is qualified for a license, or the LCB determines that issuance of the license will not be in the best interest of the welfare, health or safety of the people. Regulatory Requirements. There are extensive security, product tracing/tracking, transportation, signage, and reporting requirements. Security requirements include ID badges, alarm systems, and a surveillance system that maintains video records for at least 45 days. The rules require that licensees track marijuana from seed to final retail sale. Required tracking information includes notification of key events, harvesting, destruction, transportation, and sales. Licensees must notify the LCB when they transport marijuana from one business to another (e.g., producer to processor). Extensive records of transportation must be maintained and only employees of the licensee may transport marijuana. Licensees are required to keep records that clearly show all financial transactions and the financial condition of the business for at least a three-year period. The records must be available to the LCB. Each licensee is required to pay a 25 percent excise tax on a monthly basis (i.e., 25 percent tax on sales by producers to processors, 25 percent tax on sales by processors to retailers, and 25 percent tax on sales by retailers to customers). Marijuana retailers may have one sign advertising their business that is visible to the public from the right-of-way that is no larger than 1600 square inches. Advertising may not promote use of marijuana by minors. There are several packaging and labeling requirements for marijuana products, including listing the amount of THC present, any pesticides or herbicides used, quality assurance testing results, warnings regarding smoking and other health risks from the use of marijuana, business names and the Washington State icon logo for marijuana licensees. Marijuana waste must be rendered unusable before it may be disposed. Violations; Penalties. The rules establish four categories of violations, with extensive lists of specific violations in each category. The categories are: (1) violations against public safety (e.g., sale to minors, criminal conduct at facilities); (2) regulatory violations (e.g., hours of operation violations, packaging violations, advertisements, transportation violations); (3) license violations (e.g., not keeping records; not following operating plan, failure to maintain insurance); and (4) marijuana producer-specific violations (e.g., improper sales, failure to keep proper records, unapproved storage or delivery). Penalties range from monetary penalties ($500 - $2,500) to suspension of operations (5 days to 30 days) to cancellation of the license. Finally, please note that these rules, once finally adopted, will only apply to recreational marijuana. They will not regulate or cover medical marijuana. OPTIONS: N/A. RECOMMENDED ACTION OR MOTION: N/A. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Erik Lamb, Deputy City Attorney ATTACHMENTS: N/A.