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2013, 06-11 Formal Meeting Minutes MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday,June 11,2013 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff: Torn Towey,Mayor Mike Jackson,City Manager Dean Grafos, Councilmember Cary Driskell,City Attorney Chuck Hafner, Councilmember Erik Lamb,Deputy City Attorney Rod Higgins,Councilmember Mike Stone,Parks&Rec Director Ben Wick, Councilmember Mark Calhoun,Finance Director Arne Woodard, Councilmember Eric Guth,Public Works Director Scott Kuhta,Planning Manager Absent: Mike Basinger, Senior Planner Gary Schimmels,Deputy Mayor Steve Worley, Senior Engineer Micki Harnois,Planner Rick VanLeuven,Police Chief Carolbelle Branch,Public Information Officer Chris Bainbridge, City Clerk INVOCATION: In the absence of a pastor,Mayor Towey asked for several minutes of silent reflection. PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Deputy Mayor Schimmels, It was moved by Councilmember Woodard, seconded and unanimously agreed to excuse Deputy Mayor Schimmels from tonight's meeting. APPROVAL OF AGENDA: It was moved by Councilmember Wick, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: June Community Recognition Mayor Towey said that Spokane Valley Partners, tonight's Community Recognition recipient, is an organization that has had a positive impact on our citizens, and he acknowledged Mr. Ken Briggs, Spokane Valley Partners CEO. Mayor Towey explained some of the many ways Spokane Valley Partners has helped members of the community, including programs such as the Food Bank, Have-A-Heart Valentine Program, Back Packs for Kids, and other emergency assistance programs; and said he is very proud to honor this organization and Mr. Briggs for his leadership. After Mayor Towey presented Mr. Briggs with the Certificate of Recognition and Key to the City, Mr. Briggs extended thanks on behalf of the hundreds of volunteers and Board of Directors, as well as their service recipients; and he thanked Mayor Towey and Council for their support. COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Woodard said he attended the Avista Stadium re-dedication;the PACE Awards; an Eagle Scout Presentation; and simulated Congressional hearings where students participated in Constitutional discussions. Councilmember Wick: reported he also attended the Avista Stadium grand re-opening; went to a SNAP Planning Committee meeting; and attended the PACE Awards. Council Regular Meeting 06-11-2013 Page 1 of 5 Approved by Council:07-09-2013 Councilmember Grafos: said he participated in yesterday's City Finance Committee meeting, which he said was very productive as the City continues working toward a sustainable budget; and met with several citizens. Councilmember Higgins: reported he attended the PACE Awards, the re-dedication of Avista Stadium, went to the Argonne Road Ace Hardware Grand Opening where bolt cutters were used to open a chain rather than scissors cutting a ribbon; and attended an exercise this morning with the South Pines Elementary students as they studied the Constitution. Councilmember Hafner: said he also attended the PACE Awards, the Ace Hardware opening; participated in the Finance Committee Meeting; and attended this morning's meeting with the 5th graders' simulated hearings concerning the Constitution. MAYOR'S REPORT: Mayor Towey said his activities included some of the previously mentioned events, as well as the Aurora Awards downtown; said he was invited to the West Valley City School for a presentation on project-based learning; attended the University High biomedical class; went to the "ribbon" cutting where he had to use a bolt cutter to open the facility; was invited to the Fairfield Flag Day Parade; participate in yesterday's City Finance Committee meeting, which he said is the start of a dialogue for our future philosophy; and mentioned the South Pines Elementaty students' impressive presentation concerning the Constitution. PUBLIC COMMENTS: Mayor Towey invited public comment; no comments were offered. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of the following claim vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 05/23/2013 29215-29250 $288,176.67 05/24/2013 29251-29288 $92,056.01 05/31/2013 29289-29325; 529130114; 530130040; 530130044 $2,409,885.04 05/31/2013 5568-5580 $1,978.00 06/03/2013 5581 $502..00 06/03/2013 29326-29344 $67,866.34 GRAND TOTAL $2,860,464.06 b.Approval of Payroll for Pay Period Ending May 31,2013: $415,476.28 c. Approval of May 28, 2013 Council Meeting Minutes,Formal Format It was moved by Councilmember Wick, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Second Reading Proposed Ordinance 13-007,Manufactured Homes in Individual Lots--Micki Harnois After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Wick and seconded to approve ordinance 13-007, City initiated amendment CTA 2013-2003. Planner Harnois briefly explained that the purpose of this amendment is to eliminate the requirement for new manufactured homes on an individual lot; and said that the ordinance has not changed since the first reading. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation:In Fervor: Unanimous. Opposed:None. Motion carried. 3.First Reading Proposed Ordinance 13-008, Comprehensive Plan—Mike Basinger After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Wick and seconded to advance Ordinance 13-008 to a second reading. Senior Planner Basinger went through the proposed Council Regular Meeting 06-11-2013 Page 2 of 5 Approved by Council:07-09-2013 amendments, adding that at Council's request, one particular parcel was removed from CPA 03-013 to act in accordance with public comment received by the Planning Commission. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed. None. Motion carried. 4.First Reading Proposed Ordinance 13-009,Zoning Map, Comprehensive Plan—Mike Basinger After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Wick and seconded to advance ordinance 13-009 to a second reading. Mr. Basinger explained that this ordinance would reflect any changes made to the comprehensive plan map in the City's official zoning map. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 5. Proposed Resolution 13-006 Adopting 2014-2019 Transportation Improvement Plan--Steve Worley It was moved by Councilmember Wick and seconded to approve Resolution 13-006 adopting the 2019- 2019 Six Year TIP as presented. Senior Engineer Worley explained that this has been before Council on several occasions, including May 28 for a public hearing; and he said that nothing has changed since that public hearing. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried 6.Motion Consideration: Approval of Contract,Phase I Decant Facility—Eric Guth It was moved by Councilmember Wick and seconded to award the Spokane Valley Regional Decant Facility, Phase 1 project to MDM Construction, Inc in the amount of$197,893.09 and authorize the City Manager to finalize and execute the construction contract. Public Works Director Guth explained that bids were opened Monday and there were three bidders;that Cats Eye used an older bid form and some of the quantities had changes as well as the way those quantities were measured, and since there would be no way to be equitable across the board, their bid was rejected; he said he spoke with representatives from Cats Eye and they recognized their error;therefore the next lowest bidder is MDM. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. PUBLIC COMMENTS: Mayor Towey invited public comments. Mr. Todd Whipple of Whipple Consulting Engineers expressed his appreciation to Director Hohman and his staff as well as Council for the improvements in the service provided; and said he wanted to personally thank Mr. Holtman and his staff for their hard work. ADMINISTRATIVE REPORTS: 7.Lodging Tax Report—Erik Lamb/Mark Calhoun Deputy City Attorney Lamb went over the history of our past procedure for handling applications and determining funding for Lodging Tax Funding; and said that although we didn't have a set methodology for awarding funds, we decided to wait for the outcome of the pending legislation, Engrossed Substitute House 13111 1253,which ultimately passed May 10. Mr. Lamb said tonight staff is here to talk about what that legislation does, As noted in his Request for Council Action form, Mr. Lamb explained about the expanded uses that were/are set to expire the end of June this year; and that the new legislation now permanently authorizes all the existing uses except capital expenditures of tourism-related facilities operated by non-profit organizations. He also explained about the new application process whereby those wishing to be funded must submit an application to the Lodging Tax Advisory Committee(LTAC)which then makes recommendations to Council for which entity to fund and how much; and that Council can only select recipients from among those submitted by the LTAC; so Council discretion is now limited to funding all, some or none of the candidates submitted on a list given to Council by the LTAC. Mr, Lamb said the question arose concerning municipal proposals, and said it is our legal department's interpretation that we would only have to submit a proposal for a change in use; which would therefore not apply to the Council Regular Meeting 06-11-2013 Page 3 of 5 Approved by Council:07-09-2013 allocation to CenterPlace and for the marketing purposes the City made last year. In response to a question from Mayor Towey, if the asked for amounts were to be changed without a basis, then would that be considered a change in use and therefore be subject to the determination of the LTAC. Mr. Lamb concurred and stressed that this is an interpretation and that the issue has been heavily debated. He mentioned there are also reporting requirements and every entity funded must report giving a specified number of people who traveled fifty miles away, stayed overnight in paid accommodations, and other requirements.In summary,Mr.Lamb explained,they want to track how the funds are being used. Councilmember Woodward asked how we established the history for allocations to CenterPlace in past years as the amounts changed over the years from$90,000 to $30,000. Mr. Lamb said the figures are not tracked by a continued history; that in 2011 CenterPlace was not awarded any funds; and said for this purpose, the $30,000 would be the basis to use. There was discussion about the arduous task of verifying number of attendees, with Councilmember Woodard mentioning his displeasure of taking this out of the hands of the elected and into the hands of a Board, as he feels that is a contradiction of what the representation system is all about. Councilmember Wick asked if after Council considers the applications, and then returns applications to LTAC for further consideration, would that require Council to wait another forty-five days prior to taking action; and Mr. Lamb said he feels it would; that a consideration is also to keep approximately$100,000 in the funds for reserve purposes, and if the funds were not awarded, they could remain in the fund until the following year's process. Finance Director Calhoun said we attempt to keep about$100,000 in the fund to provide for cash flow as it takes about two months to actually receive the funds; and said there is also the possibility of having more than one round of applicants/awards, adding that two rounds are very time consuming and he feels the recipients would prefer to just have the one round. Mr. Calhoun said the process is included in the Advance Agenda and will start in September. 8. Pavement Preservation Phase Two—Eric Guth Public Works Director Guth said the more correct agenda item title is actually an update on 2013 Street Preservation Projects. Mr. Guth went over the projects as listed on his Request for Council Action Form, and said he expects to have another report in about four weeks; that next year they plan to do more surface-type treatments, and that a lot of this work is due to backlog. Mayor Towey asked for a consensus to move forward with the 2013 street preservation phase 3 projects as presented, and Council agreed. 9.Advance Agenda—Mayor Towey Councilmember Grafos asked about having the Community Development Director or staff bring forward some information regarding the Saltese Flats Floodplains study submitted by Spokane County, as he said it could affect hundreds of properties in our City, and said he would like to have a map showing the expansion area, properties involved, and stormwater use. Mr. Jackson said he will review that with staff and will provide as much information as possible, but at this point it is a County project. Councilmember Woodard asked about the public safety contract, and Mr. Jackson explained that the contract renews automatically but this is something that could be discussed at the workshop if Council wants to start discussing whether there is a need to fund additional officers. Mayor Towey reminded everyone of next Tuesday's workshop meeting during the day, followed by a joint meeting with the Planning Commission that evening to discuss the Shoreline Master Plan. INFORMATION ONLY Item (10) Finance Monthly Report; (11) Police Department Monthly Report; and (12) Stormwater Project Grant Requests were for information only and were not reported or discussed. Council Regular Meeting 06-11-2013 Page 4 of 5 Approved by Council:07-09-2013 CITY MANAGER COMMENTS City Manager Jackson said that meetings have begun with consultant HDR Engineering to review alternatives for transport and disposal of solid waste, and that a special meeting has been scheduled for August 28; he said the goal is to have the alternatives match Council's expectations; and he said further information will be forthcoming. It was moved by Councilmember Wick, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:22 p.m. A T t c' `-Th inns E.Tory, Mayor 6 tt.2 / '� Christine Bainbridge, City Clerk - Council Regular Meeting 06-11-2013 Page 5 of 5 Approved by Council:07-09-2013