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2013, 07-16 Study Session
AGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday,July 16,2013 6:00 p.m. CITY HALL COUNCIL CHAMBERS 11707 East Sprague Avenue,First Floor (Please Silence Your Cell Phones During the Meeting) DISCUSSION LEADER SUBJECT/ACTIVITY GOAL ROLL CALL 1.John Whitehead Spokane Valley Mobile App Discussion/Information Demonstration 2.Eric Guth Public Works Capital Projects Update Discussion/Information 3. Eric Guth TIB (Transportation Improvement Discussion/Information Board)Grant Requests 4. Cary Driskell Communications Franchise, Discussion/Information Zayo Renewal 5.John Hohman, Doug Mitchell City Hall Concepts Discussion/Information 6.Mayor Towey Advance Agenda Discussion/Information 7. Information Only (will not be discussed or reported): a. Initiative 502 Rules Update b. WUTC Grant Opportunity, Vista/Trent 8.Mayor Towey Council Check in Discussion/Information 9.Mike Jackson City Manager Comments Discussion/Information ADJOURN Note: Unless otherwise noted above, there will be no public comments at Council Study Sessions. However, Council always reserves the right to request information from the public and staff as appropriate. During meetings held by the City of Spokane Valley Council,the Council reserves the right to take"action"on any item listed or subsequently added to the agenda. The term"action" means to deliberate, discuss, review, consider, evaluate, or make a collective positive or negative decision. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical,hearing,or other impairments,please contact the City Clerk at(509)921-1000 as soon as possible so that arrangements may be made. Study Session Agenda,July 16,2013 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 16, 2013 Department Director Approval: ❑ Check all that apply: [' consent ❑ old business ® new business [' public hearing [' information ® admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: City of Spokane Valley Tourism Mobile App Demonstration GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: On BACKGROUND: On December 11, 2012 the City Council dedicated a portion of lodging tax revenue to be used for City marketing efforts. As part of this marketing, staff created and deployed the initial version of a mobile app designed to be a useful tool for visitors and residents to explore activities, events, shopping and lodging within Spokane Valley. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: John Whitehead, HR Manager ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 16, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Works Capital Projects Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Staff presentation, May 21, 2013 Council Study Session. BACKGROUND: This presentation is intended to provide Council with an update regarding the status of current capital projects. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Eric Guth — Public Works Director ATTACHMENTS: Public Works construction projects presentation 'W Capital Projects Updat 2013 Construction Season July 16, 2013 1 24th Ave Sidewalk — Adams to Sullivan • Installation of sidewalk and curb • "Pervious" Sidewalk poured May 3 • Completed May 21 roplete 2 Sprague Ave ADA Curb Ramps • Remove, replace and/or upgrade non-ADA compliant curb ramps • Construction began on April 15 • Completed May 10 orvioiete Pines/Mansfield UPRR X-ing • Most of the project completed in 2010 • Restriped Pines in April • Sidewalk work completed May 21 Complete Before After Pines (SR27) looking south Sidewalk Infill — Phase 1 • New sidewalk and curb • grind & overlay existing asphalt • Restripe • Completed June 3 Pines Rd & 19th Ave 5 Sidewalk Infill — Phase 2 • Right-of-way phase complete • Requesting additional grant funding • Construction delayed to 2014 Perrine Rd — Sprague to Main -Tigt Farr Rd — Appleway to 4th Wellesley Ave & Adams Rd Sidewalks • Funded by State - Safe Routes to School • New sidewalk, curb extension and curb ramps • Right-of-way phase complete • Anticipated ad date August 2 Wellesley — Sullivan to east of Isenhart Adams — Wellesley to Trent Argonne Rd Corridor Upgrade • Improve congestion and LOS between 190 and Trent Ave. • Project in right-of-way phase • Continued negotiations with property owners impedes 2013 construction start date • Postponed until 2014 Argonne & Montgomery Argonne Rd Safety Project Empire to Knox • Funded by HSIP grant ($180,640) • Upgrade signal equipment; install countdown pedestrian timers; signing of alternate bike routes • Working in conjunction with City of Millwood • Construction to begin in August Argonne/Mullan Corridor Safety Indiana - Broadway DON'T START Finish Crossing « TIME REMAINING If Started 1 j • To Finish Crossing DON'T CROSS .H BUTTON a CROSS l • HSIP grant funded ($111,750) • Upgrade signal equipment; install countdown pedestrian timers; bike route signage • Construction to begin in August Citywide Traffic Safety Improvements • HSIP grant funded ($400,000) • Crosswalk improvements; signage retrofits; bicycle route signs • Construction anticipated to begin in October Citywide Traffic Sign Upgrade SPEED LIMIT 25 • • HSIP grant funded up to $200,000 • Replacement of regulatory and warning signs • Construction to begin in September 2013 Street Preservation — Phase 1 • Grind and overlay; stormwater work • Work began April 22 • Completed June 14 toe o Sullivan Rd between Flora Pit Rd and Trent Ave „ , YAL Y WMY 2013 Street Preservation — Phase 2 • 4 project locations • Federally funded (86.5%) • Shim grind and overlay; curb ramp upgrades; stormwater improvements • Environmental approved • RW pending certification • Anticipated ad date August 2 1) Argonne — Sprague to Broadway 2013 Street Preservation — Phase 2 2) Sprague — Herald to University Imo a. im■p■ PROJECT LIVE I MAME PROJECT UMITS 4) Sprague — Fancher to Thierman 3) Sprague — Havana to Fancher (EB only) 9 J 7 2013 Street Preservation — Phase 3 • 3 project locations • City funded • Grind & Overlay; sidewalk & curb work; catch basin, drywell & storm drain work; asphalt patching • Anticipated ad date August 16 2013 Street Preservation — Phase 3 Indiana — Pines to Mirabeau Parkway Carnahan — 8th Ave to City limits PROJECT LIMITS INDIANA AVE !I�Yllt It Sprague — Park to Vista Sullivan Rd W Bridge — Phase 1 IIIVER ACCESS 3N.ALE ED, MIDGE PIER 'MR LANE SOUNM MAO MDSE SULL IVAN ROAD • New 30'x44' picnic shelter; wheel-chair accessible pad; irrigation system; drinking fountain; grass Anticipated ad date August 9 Sullivan Rd W Bridge Replacement • Replace southbound bridge over river with 4 lanes and bike/ped path • Federal environmental process complete • State environmental process on-going • Beginning RW process • Anticipated November bid • Still need "' $4M -- -' i`II Sullivan UP Tracks (SB) Resurfacing • Bids opened June 28 • MJ Hughes Construction — low bid amount $148,873 • Construction to begin early August Pines (SR27) ITS Improvements • Install fiber optic cable, CCTV cameras, and a vehicle counting station • Project 80% complete • Conduit installed; cabling and hardware installation in progress • Complete late July Sprague/Sullivan ITS • Installed fiber optic cable and CCTV cameras • Completed May 30 COIrJ lete Sullivan Rd Bridge Drain Retrofit • Remove existing bridge drains and replace with treatment system • Environmental process complete • Final bid documents complete • Limited access — one lane on northbound bridge • Anticipated ad date July 26 Sprague Ave UIC Retrofit Park to 1-90 • Completed June 28 ornpIete 2013 Small Works Projects, Phase 1 • Pines Rd, Olive to Alki and Dishman-Mica, south of Appleway • Projects completed April 30 lete COMP Bettman-Dicbey SW Improvements T 'l BETTM ANDS ADDITION BETTe!AN'S ACDITIDN • Bids opened June 28 • Awarded to Cat's Eye - $164,000.95 • Anticipated start date July 22 14th Avenue Stormwater Upgrade • 14th Ave from Custer to Carnahan • Open house held April 24 • Anticipated ad date August 2 .., . 472 E 14TH AVE47 3 E 14TH " 4803. E 1 E 25 E 14T1=1 AV OtIJ. NOWN ADDR SS Project Area 490 14T 14T AVE 141H VE 49 E14 VE 490 14T AV E 4926 E 14TM A7 4TH kV F Stormwater Decant Facility • Build facility on WSDOT's property at Pines & 1-90 • Department of Ecology funding 75%; WSDOT funding 15% • Phase 1 bid awarded - MDM Construction, Inc. $147,893 .09 • Phase 2 in Design • Anticipated completion November 2013 University Overpass ieture,5pokane valley+Millweeddraii Option 3: . Overpass serving: -Pedestrians and bicycles I OR -Pedestrians,bicycles and ,,�" � emergency vehicles _ ✓� OR Pedestrians,bicycles and all vehicles Option 1: Separate pedestrian/bicycle bridge Option 2B: -Pedestrian bridge and bicycle bridge i Option 2k Overpass serving: -Pedestrians and bicycles OR -Pedestrians,bicycles and emergency vehicles Option 4k Pedestrian and bicycle bridges over UPRR tracks and over 1-90 E Grace Ave Option 4B: Overpass serving: -Pedestrians and bicycles OR -Pedestrians,bicycles and emergency vehicles E Mansfield Ave 0 z N MuIlan Rd Argonne Interchange -New southbound lane -Diverging diamond 0 z N Woodruff Rd E Mission Ave LL z Valley Mission Park N Bowdish Rd Option 4C -Pedestrian and bicycle bridge Pines late change -Signal modification -Modify ramps ` Option 5: Separate r pedestrian/bicycle bridge z N Vercler Rd • Developed short- list of alternatives • Analyzing impacts • Next public meeting in the fall CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 16, 2012 Department Director Approval: Check all that apply: [' consent ❑ old business [' new business [' public hearing ❑ information ® admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: TIB Grant Requests GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: June 11, 2013 Adoption of 2014-2019 Six Year TIP. BACKGROUND: The Washington State Transportation Improvement Board (TIB) issued a 2013 Call for Projects on June 3rd, 2013 for allocation of Urban Arterial Program (UAP) and Urban Sidewalk Program (SP) funding. Approximately $84M is available statewide for urban arterial program (UAP) funding, an increase of about 22% from 2012; and $5M for the Urban Sidewalk Program (SP), an increase of about 17% from 2012. The anticipated regional funding levels have respectively increased to $9.3M for UAP for the Northeast Region, and $1.1M for the East Region SP program. Project applications are due Friday, August 23, 2013. TIB has implemented a major overhaul of its scoring criteria this year. The scoring is now performed in bands that emphasize Safety, Growth and Development, Physical Condition, and Mobility. Previously, a project would need to score well across several categories in order to rank well. Under the new criteria, a project that scores well in a particular category such as congestion relief or accident prevention/mitigation can be selected. A summary of the new criteria has been attached as additional information. Staff has been evaluating the TIB grant criteria and working to identify projects that will have the highest potential to receive funding. We have also reviewed the adopted 2014-2019 Six Year TIP, the Pavement Management Program, accident hot-spots, and several other elements of the city's transportation network. Based on this review, staff has come up with the following preliminary list of projects for submitting to TIB for the 2013 Call for Projects. UAP Projects: 1. Mission Avenue Improvements - Flora Rd to Barker Rd (CN Phase): This project will improve the roadway with sidewalks, bike lanes and new stormwater facilities to accommodate the increased traffic from the new Indiana Ave Extension project and the rapid development in the North Greenacres and Liberty Lake neighborhoods. This request to TIB would be for construction funding only since design and right-of-way funding has already been acquired for this project through a federal STP(U) grant from SRTC. CN Cost is approximately $3.2M. 2. Broadway Ave Improvements — Flora Rd. to Barker Road: This project would complete a missing gap in this east-west arterial connection between Flora Rd and Barker Road on the south side of 1-90. This project includes reconstructing the roadway between Flora and Long with sidewalks, bike lanes and new stormwater facilities and purchasing right-of-way between Long and Greenacres to construct the missing segment of roadway. Efforts would also be made to coordinate with WSDOT on potential modifications to the Broadway-Barker intersection to accommodate future improvements to the Barker/I-90 interchange which is currently being studied. Total Project cost is approximately $4.2M. Another potential project we are considering in light of the positive outcome of the recent Sprague swales project, is to look at improving the section to the east with a similar treatment from Argonne to Park. Based upon staff's review of the criteria for this grant offering, this may be a good candidate. Sprague Ave Lane Reduction - Argonne Rd. to Park Rd.: This project includes the narrowing of the roadway from five lanes to four lanes by removing the south lane. It would also include new landscape strips to match recently completed improvements west of Park Rd. Narrowing the roadway would help slow traffic down and improve safety while the new landscaping would beautify the corridor. Sprague between Park and Vista is currently scheduled for resurfacing this year with city Street Preservation funding. If this project is pursued, the resurfacing would be postponed to 2014 and completed with this narrowing project. Other projects evaluated and considered for this funding program include: 1. Barker Rd Improvements— Spokane River to Euclid 2. Barker Rd Improvements— Euclid to Trent 3. McDonald Restriping to 3-Lanes —Sprague to Mission 4. SR27/16th/Pines Roundabout The TIB Board has made large increases in sidewalk funding over the past two years in an effort to fund more complete and beneficial sidewalk projects. While the total funding available is still not significant, Staff were able to identify some projects for consideration. Right-of-Way is not an eligible expense for TIB sidewalk projects, therefore, any ROW expenses would need to be funded through either City funds or an alternative funding source. SP Projects: 1. 32nd - SR-27 to Evergreen: This project addresses serious safety hazards on the north side of roadway where pedestrians walk along the narrow shoulder between vehicles and a guard rail. This project serves several residential and commercial developments and connects to recent improvements along Evergreen Rd. 2. Indiana - Pines (SR-27) to Mirabeau Parkway, South Side. This project consists of constructing new sidewalks on the south side of Indiana where no sidewalk currently exists. This will help serve the Mirabeau Park & Ride. Pedestrians currently must walk in the roadway in places due to obstacles. Pedestrians also walk along the dirt trail adjacent to railroad tracks on the north side of Indiana which will eventually be constructed as part of Spokane Valley-Millwood Trail. 3. Sullivan Rd - 4th to 81, West Side: This project consists of constructing a sidewalk along a busy arterial near high pedestrian traffic areas. This sidewalk would serve Central Valley High School. Currently, pedestrians walk along a narrow well-worn dirt path that was originally intended as a drainage ditch. There have been several vehicle-pedestrian accidents in this area over the past several years. Multiple other sidewalk projects were also considered. Included are copies of the score sheets staff developed and uses to evaluate potential projects and how well they might score with each individual grant criteria. Since actual scores are not known, these score sheets are good to evaluate projects relative to each other in an effort to determine the strongest grant candidates. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: The City's match on TIB funded projects is typically 20% of the total project cost. Right-of-way is not an eligible cost for sidewalk projects. STAFF CONTACT: Steve M. Worley, PE — Senior Capital Projects Engineer Eric Guth, PE — Public Works Director ATTACHMENTS: TIB Grant Program Information; TIB Project Score Sheets �� . State of Washington ,_r4 Transportation Improvement Board N../ New Criteria Banding for the Urban Arterial Program Background Information for Public Comment February 1, 2013 In order to make the best investment with Transportation Improvement Board dollars, the TIB has reviewed current urban program criteria (Urban Arterial Program and Urban Corridor Program). From this review, a new method of evaluating project applications, called criteria banding, was developed. Beginning June 2013 the two urban programs, and their funding, will be combined under one criteria set. With the new criteria, a successful arterial project must score well in one of four bands: Safety, Mobility, Growth and Development, or Physical Condition. Additionally, all projects will be scored on the common factors of Sustainability and Constructability. Below is additional information about the new criteria. Public comment will be accepted until February 28, 2013. Send comments to Alicia Seegers Martinelli, Chief Administrative Officer, aliciam @tib.wa.gov. Bands and Purpose Under the previous urban criteria an agency had to score well in multiple areas to qualify for project funding. The effect of averaging scores sometimes meant that the top projects in a single area (like Safety or Growth and Development) were not selected. With the new criteria, a project only needs to score well in one band to quality for funding. A maximum of 65 points is available from any one band. The remaining 35 points will come from both the Sustainability and Constructability criteria. Sustainability Constructability Potential for Predicted Counter New Funding Safety Accident Crash Measures Safety Modal Sources Reduction Frequency Features Growth & Public Private Construction Development Support Support Quality Location Energy Readiness + Physical Pavement Non- Loading Significant Ease of Condition Implementation Pavement and Design Environment Condition Failure Usage Flaws p Congestion Network Modal Mobility Mobility and Level Connectivity Access Features Recycling Full Funding of Service SAFETY(65 pt max) Corrects unsafe conditions, prevents human injury and property damage. The safety criteria have been modernized to reflect new standards. Principles outlined in AASHTO's 1st Edition, Volume 1, 2010 Highway Safety Manual are woven into the criteria to evaluate the effectiveness of a project's design enhancements. Criteria are no longer based solely on past accident history, but instead look at the factors that cause collisions and the potential for safety improvements and project completion. Safety Evaluation Tool(40 pt max) • Increase in Potential Safety Improvements 0-15 • Decrease in predicted crash frequency 0-5 • Increase in Crash Modification Factors score 0-20 New Safety Features(25 pt max) • Add non-traversable median 5 • Add center left-turn lane 5 • Road diet 5 • Add curb or physical separation 5 • Convert unsignalized intersection to roundabout 0-10 • Convert signalized intersection to roundabout 0-10 GROWTH& DEVELOPMENT(65 pt max)Maximizes development potential and appropriate project locations. Criteria scoring are based on the scale of the development site (number of jobs anticipated, acreage developed, etc.), developer support, necessity, and location. Criteria also evaluate the likelihood the development will occur based on whether or not zoning is in place, permits are issued, and private investment is leveraged. Public Support(20 pt max) • Development fulfills the comprehensive plan 0-8 • Zoning in place for the development 0-5 • Water in place for the development 0-4 • Sewer in place for the development 0-4 • Power in place for the development 0-4 Private Support(20 pt max) • Development agreement status 0-10 • Private investment in public infrastructure 0-10 • Permitting status 0-10 Quality(15 pt max) • Dwelling units constructed in the development 0-10 • Acreage of the development 0-5 • Jobs created by the development 0-10 Location (10 pt max) • Development location 0-5 • Project proximity 0-4 • Dependence of development on the project 0-3 PHYSICAL CONDITION(65 pt max) Corrects physical deficiency and prevents failure. This band is primarily based on street pavement condition rating (PCR). Other areas contributing to a project's score are non-pavement related failures such as slope stability or flooding; other significant flaws like poor alignment, channelization or sight distance,traffic volume or truck/bus route, and sidewalk condition. TIB Engineer PCR score rating(30 pt max) 0-30 Non Pavement Failure(12 pt max) • Walls 0-4 • Storm water conveyance 0-4 • Bridges or culverts 0-6 • Slope Stability 0-2 Significant Flaws(10 pt max) • Illumination 0-2 • Fixed objects 0-2 • Access control 0-2 • Alignment 0-5 • Channelization 0-2 • Turning radius 0-2 • Sight distance 0-2 Loading(10 pt max) • Volume 0-4 • Truck Route Classification 0-4 • Buses 0-4 • Listed as principal arterial on NHS 3 Sidewalk Condition (5 pt max) • Meets Standards 0-3 • Overall Sidewalk Appearance 0-3 MOBILITY(65 pt max) Improves traffic flow and modal capacity. Mobility criteria are based on the principles of TRB's Highway Capacity Manual 2010, Vols. 1-3. Projects will be scored based on current level of service compared to anticipated level of service post- project. The mobility criteria will address current congestion problems, whereas future mobility issues will be addressed within the growth and development band. Congestion and Level of Service (35 pt max) • Significant existing congestion problem (existing route only) 0-10 • Increase in LOS within project limits (existing route only) 0-20 • Addresses congestion on the system or adjacent routes 0-10 • New route 0-20 • High volume 0-5 Network Connectivity(10 pt max) • Complete/extend corridor improvements 0-6 • Complete gap/extend improvements 0-4 • What does the project connect to? 0-4 Modal Access(10 pt max) • Improve transit access 0-4 • Improve connections to non-motorized access 0-2 • Improve freight facilities 0-6 Features(10 pt max) • Relieves bottleneck 0-2 • Improves access to CBD or urban center 0-6 • Traffic signal interconnect 0-2 SUSTAINABILITY(15 pt max)Improves project quality through sustainable design. This category will evaluate if agencies are using sustainable design and well-tested, reliable techniques that have a strong track record. Current sustainability criteria will remain in effect for 2013. In partnership with the University of Washington, the sustainability criteria are being updated. The new criteria are planned to be incorporated in 2014. Note: Sustainability criteria listed below are currently in effect. Adopted Green House Gas Emissions Policy 1 Modal Measures(8 pt max) • Completes gap in HOV system 3 • Adds HOV lanes in each direction 2 • Adds Queue Jump or Transit Only Lane 1 • Peak Hour Transit Buses 0-3 o One point for every 2 buses • Sidewalk width greater than TIB standard &/or planter strip (3 foot min width) 0-3 • Bicycle Facilities o Completes gap in adopted bike plan system with either separated bike path or signed&striped bike lanes 3 o Extends adopted bike plan system with either separated bike path or signed&striped bike lanes 2 o Adds separated bike path or signed&striped bike lanes designated on the adopted bike plan 1 Energy Measures(4 pt max) • Replace or install Low Energy Street Lighting 3 • Solar powered signage 1 Environment Measures(4 pt max) • Low Impact Drainage Practices 2 o Use bio-swales, rain gardens, other low impact drainage practices • Hardscaping or climate appropriate planting 2 Project must not include irrigation Recycling Measures(4 pt max) • On-site grinding& reuse of pavement 2 • Use of base treatment to avoid over-excavation 2 • Use of stockpiled recycle materials 1 CONSTRUCTABILITY(20 pt max) Provides a reasonable expectation of completion. Criteria in this category evaluate the likelihood the project will successfully reach completion. Points are received for things like secured funding, completed plans and specifications, and processed permits. This category does not dictate TIB funding be directed towards shovel-ready projects, but projects that are closer to construction may compete better. Full Funding(15 pt max) • Over match 0-10 • Full funding in place 5 Construction Readiness(10 pt max) • Plans, Specs, and Estimate finished 3 • Permits completed 2 • Cultural resources complete 2 • Right of way certified or not required at application 3 • No federal reporting or permits needed 1 • No sensitive areas or issues pending 1 • Street will be closed during construction 1 Timeline (tentative) February 1—28, 2013 Public comment period March 29, 2013 Criteria put before Board for adoption June 2013 Applications released, training on new criteria,funding workshops August 2013 Applications due November 22, 2013 Project grants adopted by Board CITY OF SPOKANE VALLEY TIP APPLICATION SCORING MATRIX EVALUATION 0 0 o o 0 Y N 6I 0] (6 0 Q -O 6 0 0 y0 0 U N O 2 W F (2 Ll O O _A N d' C W 12 J N d z > U 0 m W a co C Z 6 N Max. ° Y Y o 0 UAP Criteria Pnts o Safety(65 max) Safety Evaluation Score(40 max) Increase in Potential Safety Improvements 15 5 3 4 4 3 5 5 Decrease in predicted crash frequency 5 1 1 1 1 1 2 2 Increase in Crash Modification Factors score 20 5 4 5 5 3 8 5 Sub-Total 111 81 101 101 71 151 121 01 0 Countermeasures not Modeled in Safety Tool(25 max) Add Non Traversible Median 5 Add Center left turn lane 5 5 5 5 5 5 Add curb or physical separation 5 5 5 5 5 Road diet 5 5 5 Conversion to roundabout,5 pts each 0-10 5 5 Grade Separation 0-4 Sub-Total 15 10 10 10 10 5 5 0 0 Safety Sub-Total 26 18 20 20 17 20 17 0 0 Sustainability(15 Pts Max.) Adopted GH Gas Policy 1 Modal Measures(8 pts max) Completes gap in HOV system 3 Adds HOV in each direction 2 Adds Queue Jump or Transit Only Lane 1 Peak Hour Busses(1 pt for every 2 busses), 0-3 1 1 1 3 2 Sidewalk wider than TIB min.(>5-ft?) 0-3 1 1 1 1 1 3 1 Bicycle Facilities,0 to 3 pts -Completes Gap in adopted Bicycle plan system w/bike path or striped bike lanes 3 3 3 3 3 3 -Extends adopted bike plan system 2 2 2 -Adds separated bike path or signed&striped bike lanes 1 Energy(4 pts max) Replace or install Low Energy Street Lighting 3 3 3 3 3 3 3 3 Solar Powered Signage 1 Environmental(4 pts max) LID Practices,2 pts 2 2 2 2 2 2 2 -use bio-swales,rain gardens,other low impact drainage practices Hardscaping or climate appropriate plantings-NO Irrigation 2 Recycling Measures(4 pts max) On-Site Reuse of Pavement,2 2 2 2 2 2 Use of base treatment to avoid over excavation,2 pts 2 2 2 2 2 2 Use of stockpiled recycled materials 1 Sustainability Sub-Total 12 14 12 12 8 14 15 0 0 Constructibility(20 pts max) Full funding(15 pts max) Over Match 0-10 7 Full funding in Place 5 5 5 5 5 5 5 5 Construction Readiness&Ease of Implementation(10 pts max) Plans,Specs and Estimate finished 0-3 1 Permits completed 0-2 1 Cultural Resources complete 0-2 1 Right of Way certified or not required 0-3 3 3 No federal funding unless construction ready 1 No sensitive areas or issues pending 0-2 1 1 1 1 1 1 1 Use of accelerated construction methods 0-2 No railroad impact 1 1 1 1 1 1 1 Utility Upgrades not needed 0-2 2 2 1 1 1 Constructibility Sub-Total 19 9 6 7 11 11 8 0 0 Total Estimated Score 57 41 38 39 36 45 40 0 0 7/11/2013 2013 TIB Applications 7:19 AM CITY OF SPOKANE VALLEY TIP APPLICATION SCORING MATRIX EVALUATION O La-) O Q _o • Y C m as a m o a O• O O ti 0 z > U M 2 d • co' O a L W N — Max. 2 (a6 Y Y 8 F UAP Criteria Pnts � m m m () rn � Growth&Development Public Support(20 pts max) Development fulfills the Comprehensive Plan 0-8 8 8 Zoning in Place for the development 0-5 5 5 5 5 5 5 5 Water in Place for the development 0-4 4 4 4 4 4 Sewer in Place for the development 0-4 4 4 4 4 4 Power in Place for the development 0-4 4 4 4 4 4 4 4 Sub-Total 17 17 17 17 17 17 17 0 0 Private Support(20 pts max) Permitted Development 0-15 Private Investment in public infrastructure 0-10 Sub-Total 0 0 0 0 0 0 0 0 0 Permitted Development Activity(15 pts max) Dwelling units constructed in the development 0-10 Acreage of the development 0-5 Jobs created by the development 0-10 Sub-Total 0 0 0 0 0 0 0 0 0 Location(10 pts max) Development Location 0-5 Project Proximity 0-4 Dependence of development on the project 0-3 Sub-Total 0 0 0 0 0 0 0 0 0 Growth Sub-Total 17 17 17 17 17 17 17 0 0 Sustainability(15 Pts Max.) Adopted GH Gas Policy 1 0 0 0 0 0 0 0 0 0 Modal Measures(8 pts max) Completes gap in HOV system 3 0 0 0 0 0 0 0 0 0 Adds HOV in each direction 2 0 0 0 0 0 0 0 0 0 Adds Queue Jump or Transit Only Lane 1 0 0 0 0 0 0 0 0 0 Peak Hour Busses(1 pt for every 2 busses), 0-3 1 1 0 0 1 3 2 0 0 Sidewalk wider than TIB min.(>5-ft?) 0-3 1 1 1 1 1 3 1 0 0 Bicycle Facilities,0 to 3 pts -Completes Gap in adopted Bicycle plan system w/bike path or striped bike lanes 3 3 3 0 0 3 3 3 0 0 -Extends adopted bike plan system 2 0 0 2 2 0 0 0 0 0 -Adds separated bike path or signed&striped bike lanes 1 0 0 0 0 0 0 0 0 0 Energy(4 pts max) Replace or install Low Energy Street Lighting 3 3 3 3 3 3 3 3 0 0 Solar Powered Signage 1 0 0 0 0 0 0 0 0 0 Environmental(4 pts max) LID Practices,2 pts 2 2 2 2 2 0 2 2 0 0 -use bio-swales,rain gardens,other low impact drainage practices Hardscaping or climate appropriate plantings-NO Irrigation 2 0 0 0 0 0 0 0 0 0 Recycling Measures(4 pts max) On-Site Reuse of Pavement,2 2 0 2 2 2 0 0 2 0 0 Use of base treatment to avoid over excavation,2 pts 2 2 2 2 2 0 0 2 0 0 Use of stockpiled recycled materials 1 0 0 0 0 0 0 0 0 0 Sustainability Sub-Total 121 141 121 121 81 141 151 01 0 Constructibility(20 pts max) Full funding(15 pts max) Over Match 0-10 7 0 0 0 0 0 0 0 0 Full funding in Place 5 5 5 5 5 5 5 5 0 0 Construction Readiness&Ease of Implementation(10 pts max) Plans,Specs and Estimate finished 0-3 1 0 0 0 0 0 0 0 0 Permits completed 0-2 1 0 0 0 0 0 0 0 0 Cultural Resources complete 0-2 1 0 0 0 0 0 0 0 0 Right of Way certified or not required 0-3 0 0 0 0 3 3 0 0 0 No federal funding unless construction ready 1 0 0 0 0 0 0 0 0 0 No sensitive areas or issues pending 1 1 1 1 1 1 1 1 0 0 Use of accelerated construction methods 0-2 0 0 0 0 0 0 0 0 0 No railroad Impact 1 1 1 0 1 1 1 1 0 0 Utility Upgrades not needed 0-2 2 2 0 0 1 1 1 0 0 Constructibility Sub-Total 19 9 6 7 11 11 8 0 0 Total Estimated Score 48 40 35 36 36 42 40 0 0 7/11/2013 2013 TIB Appl al 7:19 AM CITY OF SPOKANE VALLEY TIP APPLICATION SCORING MATRIX EVALUATION O Q 4 Y m a: 2 6 6 O O m .3 SZ 't O 2 C n O W F N O p O . N ct U- a - N z � ° m m a U a Max. .N m y B m UAP Criteria Pnts ° o � m m m 2° (n )C _ Physical Condition TIB PCR Score(30 pts max) 0-30 0 0 5 20 5 20 5 Non Pavement Condition(12 pts max) Walls 0-4 Storm water conveyance 0-4 1 1 Bridges or Culverts 0-6 Slope Stability 0-2 Sub-Total 0 0 1 1 0 0 0 0 0 _ Existing Attributes(10 pts max) Illumination 0-2 1 1 1 Fixed Objects 0-2 1 1 Access Control 0-2 2 1 1 Alignment 0-5 3 Channelization 0-2 1 2 2 Turning Radius 0-2 Sight Distance 0-2 Sub-Total 3 1 2 2 1 3 5 0 0 _ Loading(10 pts max) Volume 0-4 1 2 2 2 4 2 Truck Route Classification 0-4 1 1 2 2 1 3 2 Busses 0-4 1 1 1 4 2 NHS Route 3 3 —Sidewalk 3 2 4 4 4 10 9 0 0 Sidewalk Condition(5 pts max) Meets Standards 0-3 3 3 3 3 1 1 Overall Sidewalk Appearance 0-3 3 3 3 3 Sub-Total 5 5 5 5 1 1 0 0 0 Condition Sub-Total 11 8 17 32 11 34 19 0 0 Sustainability(15 Pts Max.) Adopted GH Gas Policy 1 0 0 0 0 0 0 0 0 0 Modal Measures(8 pts max) Completes gap in HOV system 3 0 0 0 0 0 0 0 0 0 Adds HOV in each direction 2 0 0 0 0 0 0 0 0 0 Adds Queue Jump or Transit Only Lane 1 0 0 0 0 0 0 0 0 0 Peak Hour Busses(1 pt for every 2 busses), 0-3 1 1 0 0 1 3 2 0 0 Sidewalk wider than TIB min.(>5-ft'?) 0-3 1 1 1 1 1 3 1 0 0 Bicycle Facilities,0 to 3 pts -Completes Gap in adopted Bicycle plan system w/bike path or striped bike lanes 3 3 3 0 0 3 3 3 0 0 -Extends adopted bike plan system 2 0 0 2 2 0 0 0 0 0 -Adds separated bike path or signed&striped bike lanes 1 0 0 0 0 0 0 0 0 0 Energy(4 pts max) Replace or install Low Energy Street Lighting 3 3 3 3 3 3 3 3 0 0 Solar Powered Signage 1 0 0 0 0 0 0 0 0 0 Environmental(4 pts max) LID Practices,2 pts 2 2 2 2 2 0 2 2 0 0 -use bio-swales,rain gardens,other low impact drainage practices Hardscaping or climate appropriate plantings-NO Irrigation 2 0 0 0 0 0 0 0 0 0 Recycling Measures(4 pts max) On-Site Reuse of Pavement,2 2 0 2 2 2 0 0 2 0 0 Use of base treatment to avoid over excavation,2 pts 2 2 2 2 2 0 0 2 0 0 Use of stockpiled recycled materials 1 0 0 0 0 0 0 0 0 0 Sustainability Sub-Total 121 141 121 121 81 141 151 01 0 Constructibility(20 pts max) Full funding(15 pts max) Over Match 0-10 7 0 0 0 0 0 0 0 0 Full funding in Place 5 5 5 5 5 5 5 5 0 0 Construction Readiness&Ease of Implementation(10 pts max) Plans,Specs and Estimate finished 0-3 1 0 0 0 0 0 0 0 0 Permits completed 0-2 1 0 0 0 0 0 0 0 0 Cultural Resources complete 0-2 1 0 0 0 0 0 0 0 0 Right of Way certified or not required 0-3 0 0 0 0 3 3 0 0 0 No federal funding unless construction ready 1 0 0 0 0 0 0 0 0 0 No sensitive areas or issues pending 1 1 1 1 1 1 1 1 0 0 Use of accelerated construction methods 0-2 0 0 0 0 0 0 0 0 0 No railroad Impact 1 1 1 0 1 1 1 1 0 0 Utility Upgrades not needed 0-2 2 2 0 0 1 1 1 0 0 Constructibility Sub-Total 19 9 6 7 11 11 8 0 0 7/11/2013 2013 TIB Applications Total Estimated Score 42 31 35 51 30 59 42 0 0 7:19 AM CITY OF SPOKANE VALLEY TIP APPLICATION SCORING MATRIX EVALUATION a a) O Y O Q Y 6 6 m (0 76 O O S m N n 3 O O LL1 ~ O cat'd' LL N a J N z > m m a Max. .N y y m N UAP Criteria Pnts s m 09- N m m � cn _ Mobility Congestion&Level of Service(35 pts max) Significant congestion problem 0-10 Increase in LOS within project limits 0-20 5 Addresses congestion on the system or adjacent routes 0-10 1 1 New Route 0-20 10 High Volume 0-5 1 2 2 1 5 3 Sub-Total 21 111 21 21 11 51 81 01 0 Network Connectivity(10 pts max) Complete/Extend corridor improvements 0-6 3 2 3 3 Complete gap/extend improvements 0-4 2 2 What does the project connect to? 0-4 3 2 2 2 2 3 1 Sub-Total 61 41 51 51 21 51 31 01 0 Modal Access(10 pts max) Improve Transit Access 0-4 1 1 1 2 1 Improve connections to non-motorized access 0-2 1 Improve freight facilities 0-6 2 2 Sub-Total 21 11 21 21 11 21 11 01 0 Features(10 pts max) Relieves Bottleneck 0-2 1 1 Improves access to CBD or urban center 0-6 3 3 2 2 2 Traffic signal interconnect 0-2 Sub-Total 3 4 2 2 0 2 1 0 0 Mobility Sub-Total 13 20 11 11 4 14 13 0 0 Sustainability(15 Pts Max.) Adopted GH Gas Policy 1 0 0 0 0 0 0 0 0 0 Modal Measures(8 pts max) Completes gap in HOV system 3 0 0 0 0 0 0 0 0 0 Adds HOV in each direction 2 0 0 0 0 0 0 0 0 0 Adds Queue Jump or Transit Only Lane 1 0 0 0 0 0 0 0 0 0 Peak Hour Busses(1 pt for every 2 busses), 0-3 1 1 0 0 1 3 2 0 0 Sidewalk wider than TIB min.(>5-ft?) 0-3 1 1 1 1 1 3 1 0 0 Bicycle Facilities,0 to 3 pts -Completes Gap in adopted Bicycle plan system w/bike path or striped bike lanes 3 3 3 0 0 3 3 3 0 0 -Extends adopted bike plan system 2 0 0 2 2 0 0 0 0 0 -Adds separated bike path or signed&striped bike lanes 1 0 0 0 0 0 0 0 0 0 Energy(4 pts max) Replace or install Low Energy Street Lighting 3 3 3 3 3 3 3 3 0 0 Solar Powered Signage 1 0 0 0 0 0 0 0 0 0 Environmental(4 pts max) LID Practices,2 pts 2 2 2 2 2 0 2 2 0 0 -use bio-swales,rain gardens,other low impact drainage practices Hardscaping or climate appropriate plantings-NO Irrigation 2 0 0 0 0 0 0 0 0 0 Recycling Measures(4 pts max) On-Site Reuse of Pavement,2 2 0 2 2 2 0 0 2 0 0 Use of base treatment to avoid over excavation,2 pts 2 2 2 2 2 0 0 2 0 0 Use of stockpiled recycled materials 1 0 0 0 0 0 0 0 0 0 Sustainability Sub-Total 12 14 12 12 8 14 15 0 0 Constructibility(20 pts max) Full funding(15 pts max) Over Match 0-10 7 0 0 0 0 0 0 0 0 Full funding in Place 5 5 5 5 5 5 5 5 0 0 Construction Readiness&Ease of Implementation(10 pts max) Plans,Specs and Estimate finished 0-3 1 0 0 0 0 0 0 0 0 Permits completed 0-2 1 0 0 0 0 0 0 0 0 Cultural Resources complete 0-2 1 0 0 0 0 0 0 0 0 Right of Way certified or not required 0-3 0 0 0 0 3 3 0 0 0 No federal funding unless construction ready 1 0 0 0 0 0 0 0 0 0 No sensitive areas or issues pending 1 1 1 1 1 1 1 1 0 0 Use of accelerated construction methods 0-2 0 0 0 0 0 0 0 0 0 No railroad Impact 1 1 1 0 1 1 1 1 0 0 Utility Upgrades not needed 0-2 2 2 0 0 1 1 1 0 0 Constructibility Sub-Total 19 9 6 7 11 11 8 0 0 7/11/2013 2013 TIB Applications 7:19 AM Total Estimated Score 44 43 29 30 23 39 36 0 0 M >, Q O 0 r 0 N • o M In M M U V M O O M O) F) 0 V V N M N M O O CD 2 O c V o co Y N U) O T N V M M It) CO 1) 0 0 al O O d U L a CO O In U) UO N O O V V co co M V V O O O al h 0o O) Uo -C) O R It) V co co co V V O O Co T O) co r Y- Y- CO O O O U T Et c (NI � (NI (NI op � Lc) oo co S ° '1" o O N 2 - V O • 13 v- CO v_ M v M v_ 0 0 a t U o c o6 00 o I� I� I� I� I� N- N- 0 o a C9 a) z O a coaoN0N R N No NO N O O J CO (6 WC X uWi a) H E o 0 rn C >- 0 U p m Y O) C W Z L J EE d CO (N -6 N O Q D N 0 (n j 0 > U cc, m wH -D � O ai a) rn c W Q p O O C N 0 Y• a Z > T M m a 0 • U J m a) co -0 a`) a) o o LL a N- .2 N m p m N m O 0- rn o Et } Q m m m M M - -, M H CL N CO V UO N- CO O) O H 0 N co 2 O Q N !A I r lua6Jes 01 uosu14olnH'xou>{ - CO - - - ° N- " N N CO - N CO els1A of)IJed'eAe)ion9 N N CO N- N- N LO eAern9 0106nIS'P21)IJed N O - co N 6ulssa9'pad Wal3luall-LalS Un c Nco - N-u00.16.10n3 0l(1010.10A)19'/ta1sa11aM N- CO N- N O s)1OCJl2121 do O11UOJL'eis!A In CD CO 0 N M M N N � (SHAG)438 0111117`uen!IInS In CO N M N N N M (SHAD)Mal.03 438`uen!!!nS 6u01 01 AeMalddy'en6e)ds U' Un o luau 01 AalsallOM'ssOJ6ad N In co .- N N CO euelpul 01 olu!S'P2l)IJed N O .- .- .- N 0 Al uO OP!S'S'Ja)1Je9 3o peg'uolss!W Un c o /tllsianlun of)IJed uolssm'uolsslW Un c o seu!d of)lied uolss! 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GOVERNING LEGISLATION: RCW 35A.47.040. PREVIOUS COUNCIL ACTION TAKEN: Adoption of initial franchise in July, 2003. BACKGROUND: The City granted a 10-year franchise to Columbia Fiber in July, 2003 for the construction and operation of a fiber network in the City's rights-of-way. This replacement franchise would be 10 years as well. There is no recurring franchise fee payable to the City for this type of franchise (as compared to a cable franchise), as set forth in state law. Zayo has reviewed this draft and is in agreement with the proposed terms. The terms of this proposed franchise are substantially similar to those in other franchises adopted by the City. Staff recommends approving this proposed franchise Ordinance. OPTIONS: (1) Consensus to place on future agenda for a first reading; or (2) request changes before conducting a first reading. RECOMMENDED ACTION OR MOTION: Consensus to place on July 23 agenda for a first reading. BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Cary Driskell, City Attorney ATTACHMENTS: Proposed Ordinance granting fiber optic franchise to Zayo Communications. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 13-0** AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, GRANTING A NON-EXCLUSIVE FRANCHISE TO ZAYO GROUP,LLC TO CONSTRUCT,MAINTAIN AND OPERATE TELECOMMUNICATIONS FACILITIES WITHIN THE PUBLIC RIGHTS-OF-WAY OF THE CITY OF SPOKANE VALLEY,AND OTHER MATTERS RELATING THERETO. WHEREAS, RCW 35A.47.040 authorizes the City to grant, permit, and regulate "nonexclusive franchises for the use of public streets, bridges or other public ways, structures or places above or below the surface of the ground for railroads and other routes and facilities for public conveyances, for poles, conduits, tunnels, towers and structures, pipes and wires and appurtenances thereof for transmission and distribution of electrical energy, signals and other methods of communication, for gas, steam and liquid fuels, for water, sewer and other private and publicly owned and operated facilities for public service;" and WHEREAS, RCW 35A.47.040 further requires that "no ordinance or resolution granting any franchise in a code city for any purpose shall be adopted or passed by the city's legislative body on the day of its introduction nor for five days thereafter, nor at any other than a regular meeting nor without first being submitted to the city attorney, nor without having been granted by the approving vote of at least a majority of the entire legislative body,nor without being published at least once in a newspaper of general circulation in the city before becoming effective;"and WHEREAS,this Ordinance has been submitted to the city attorney prior to its passage;and WHEREAS,the Council finds that the grant of the Franchise contained in this Ordinance, subject to its terms and conditions, is in the best interests of the public, and protects the health, safety, and welfare of the citizens of this City. NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington,ordains as follows: Section 1. Definitions. For the purpose of this Ordinance, the following words and terms shall have the meaning set forth below: "City Manager"means the City Manager or designee. "construction" or "construct" shall mean constructing, digging, excavating, laying, testing, operating, extending, upgrading, renewing, removing, replacing, and repairing a facility. "day" shall mean a 24-hour period beginning at 12:01 AM. If a thing or act is to be done in less than seven days, intermediate Saturdays, Sundays and legal holidays shall be excluded in the computation of time. "franchise area" shall mean the entire geographic area within the City as it is now constituted or may in the future be constituted. Ordinance 13- Zayo Franchise Renewal Page 1 of 14 DRAFT "hazardous substances" shall have the same meaning as RCW 70.105D.020(10). "maintenance,maintaining or maintain" shall mean the work involved in the replacement and/or repair of facilities, including constructing, relaying, repairing, replacing, examining, testing, inspecting, removing, digging and excavating, and restoring operations incidental thereto. "overbuilding" shall mean adding additional fiber capacity to an existing conduit housing fiber optic cable. "overlashing" shall mean the act of lashing new fiber optic cable to an existing aerial fiber optic cable. "permittee" shall mean a person or entity who has been granted a permit by the Permitting Authority. "permitting authority" shall mean the City Manager or designee authorized to process and grant permits required to perform work in the rights-of-way. "product" shall refer to the item,thing or use provided by the Grantee. "public property" shall mean any real estate or any facility owned by the City. "Public Works Director" shall mean the Spokane Valley Public Works Director or his/her designee. "relocation" shall mean any required move or relocation of an existing installation or equipment owned by Grantee whereby such move or relocation is necessitated by installation, improvement, renovation or repair of another entity's facilities in the rights- of-way,including Grantor's facilities. "right-of-way" shall refer to the surface of and the space along, above, and below any street, road, highway, freeway, lane, sidewalk, alley, court, boulevard, parkway, drive, Grantee easement, and/or public way now or hereafter held or administered by the City. "streets" or "highways" shall mean the surface of, and the space above and below, any public street, road, alley or highway, within the City used or intended to be used by the general public,to the extent the City has the right to allow the Grantee to use them. "telecommunications facilities" shall mean any of the plant, equipment, fixtures, appurtenances, antennas, and other facilities necessary to furnish and deliver telecommunications services, including but not limited to poles with crossarms, poles without crossarms, wires, lines, conduits, cables, communication and signal lines and equipment, braces, guys, anchors, vaults, and all attachments, appurtenances, and appliances necessary or incidental to the distribution and use of telecommunications services. The abandonment by Grantee of any telecommunications facilities as defined herein shall not act to remove the same from this definition. Section 2. Grant of Franchise. The City of Spokane Valley, a Washington municipal corporation (hereinafter the "City"), hereby grants unto the Zayo Group (hereinafter "Grantee"), a franchise for a period of 10 years, beginning on the effective date of this Ordinance, to install, construct, Ordinance 13- Zayo Franchise Renewal Page 2 of 14 DRAFT operate, maintain, replace and use all necessary equipment and facilities to place telecommunications facilities in, under, on, across, over, through, along or below the public rights-of-way and public places located in the City of Spokane Valley, as approved under City permits issued pursuant to this franchise (hereinafter the "franchise"). This franchise does not permit Grantee to use such facilities to provide cable services as defined by 47 C.F.R. § 76.5(ff). Section 3. Fee. No right-of-way use fee is imposed for the term of this franchise. Any such right-of-way use or franchise fee that may be imposed by subsequent ordinance would apply to any subsequent franchise,if any,between the parties. Section 4. City Use. The following provisions shall apply regarding City use. 1. Grantee agrees to reserve to the City the right to access four dark fiber strands(two pair) along the route identified in Exhibit A as adopted or amended, within the boundaries of the City, for sole and exclusive municipal, non-commercial use or designation (the "City Reserved Fibers"). City agrees that it shall not use the City Reserved Fibers as a public utility provider of telecommunications business service to the public. It is the intent of Grantor and Grantee that any additional fiber capacity resulting from overbuilding, overlashing, or relocation of Grantee's facilities shall not be considered a new route for purposes of increasing the number of dark fiber strands available for use by Grantor, except as set forth under 4.3,below. 2. The City has the right to access by connection to the City Reserved Fibers at existing Grantee splice points or reasonably established access points within the City limits; provided that all splicing shall be sole responsibility of the Grantee. The City shall provide at least 30 days' written notice of intent to access the City Reserved Fibers. Upon any access or use of the City Reserved Fibers, City shall pay Grantee a recurring monthly charge of$20.00 per fiber pair per mile in use by the City (the "City Fiber Rate") unless otherwise specifically agreed by both the parties in writing and shall enter into Grantee's standard"Fiber License Agreement"which shall govern the terms and conditions for use of the City Reserved Fibers, except cost, which is set forth herein. Said recurring monthly charge shall not be imposed until such time as the fiber is put into use by the City. 3. In the event the City Reserved Fibers are the last fibers remaining in Grantee's fiber bundle,then the following shall apply: A. If the City is using the fibers,then the rate the City shall pay Grantee will change from the City Fiber Rate to Grantee's standard commercial rate. B. If the City is not using the fibers,the City shall have the option of abandoning the City Reserved Fibers in lieu of paying Grantee's standard commercial rate. If Grantee installs additional fiber capacity, the City's right to use four dark fiber stands as set forth in subsections 1 and 2,immediately above, shall again be in effect. 4. All access, interconnection and maintenance to and on the City Reserved Fibers shall be performed by Grantee. The City shall pay all costs associated with such work to the City Reserved Fibers. The City Reserved Fibers shall have a term that matches the duration of this franchise Ordinance. 5. Consistent with and subject to RCW 35.99.070, at such time when Grantee is constructing, relocating, or placing ducts or conduits in public rights-of-way, the Public Works Director may require Grantee to provide the City with additional duct or conduit and related structures, at Ordinance 13- Zayo Franchise Renewal Page 3 of 14 DRAFT incremental cost,necessary to access the conduit at mutually convenient locations. Any ducts or conduits provided by Grantee under this section shall only be used for City municipal,non-commercial purposes. A. The City shall not require that the additional duct or conduit space be connected to the access structures and vaults of the Grantee. B. This section shall not affect the provision of an institutional network by a cable television provider under federal law. C. Grantee shall notify the Public Works Director at least 14 days' prior to opening a trench at any location to allow the City to exercise its options as provided herein. Section 5. Recovery of Costs. Grantee shall reimburse the City for all costs of one publication of this franchise in a local newspaper, and required legal notices prior to any public hearing regarding this franchise, contemporaneous with its acceptance of this franchise. Grantee shall be subject to all permit and inspection fees associated with activities undertaken through the authority granted in this franchise or under City Code. Grantee shall be subject to all permit and inspection fees associated with activities undertaken through the authority granted in this franchise or under City Code. Section 6. Non-Exclusivity. This franchise is granted upon the express condition that it shall not in any manner prevent the City from granting other or further franchises or permits in any rights- of-way. This and other franchises shall, in no way, prevent or prohibit the City from using any of its rights-of-way or affect its jurisdiction over them or any part of them. Section 7. Non-Interference with Existing Facilities. The City shall have prior and superior right to the use of its rights-of-way and public properties for installation and maintenance of its facilities and other governmental purposes. The City hereby retains full power to make all changes, relocations, repairs, maintenance, establishments, improvements, dedications or vacation of same as the City may deem fit, including the dedication, establishment, maintenance, and improvement of all new rights-of- way, streets, avenues, thoroughfares and other public properties of every type and description. Any and all such removal or replacement shall be at the sole expense of the Grantee, unless RCW 35.99.060 provides otherwise. Should Grantee fail to remove, adjust or relocate its telecommunications facilities by the date established by the Public Works Director's written notice to Grantee and in accordance with RCW 35.99.060, the City may cause and/or effect such removal, adjustment or relocation, and the expense thereof shall be paid by Grantee. The owners of all utilities, public or private, installed in or on such public properties prior to the installation of the telecommunications facilities of the Grantee, shall have preference as to the positioning and location of such utilities so installed with respect to the Grantee. Such preference shall continue in the event of the necessity of relocating or changing the grade of any such public properties. Grantee's telecommunications facilities shall be constructed and maintained in such manner as not to interfere with any public use, or with any other pipes, wires, conduits or other facilities that may have been laid in the rights-of-way by or under the City's authority. If the work done under this franchise damages or interferes in any way with the public use or other facilities,the Grantee shall wholly and at its own expense make such provisions necessary to eliminate the interference or damage to the satisfaction of the Public Works Director. Section 8. Construction Standards. All work authorized and required hereunder shall comply with all generally applicable City Codes and regulations. Grantee shall also comply with all applicable federal and state regulations,laws and practices. Grantee is responsible for the supervision, condition, and Ordinance 13- Zayo Franchise Renewal Page 4 of 14 DRAFT quality of the work done,whether it is by itself or by contractors,assigns or agencies. Application of said federal, state, and City Codes and regulations shall be for the purposes of fulfilling the City's public trustee role in administering the primary use and purpose of public properties, and not for relieving the Grantee of any duty, obligation, or responsibility for the competent design, construction, maintenance, and operation of its telecommunications facilities. Grantee is responsible for the supervision, condition, and quality of the work done,whether it is by itself or by contractors,assigns or agencies. If Grantee shall at any time be required, or plan,to excavate trenches in any area covered by this franchise,the Grantee shall afford the City an opportunity to permit other franchisees and utilities to share such excavated trenches, provided that: (1) such joint use shall not unreasonably delay the work of the Grantee; and(2) such joint use shall not adversely affect Grantee's telecommunications facilities or safety thereof. Joint users will be required to contribute to the costs of excavation and filling on a pro-rata basis. Section 9. Protection of Monuments. Grantee shall comply with applicable state laws relating to protection of monuments. Section 10. Tree Trimming. The Grantee shall have the authority to conduct pruning and trimming for access to Grantee's telecommunications facilities in the rights-of-way subject to compliance with the City Code. All such trimming shall be done at the Grantee's sole cost and expense. Section 11. Emergency Response. The Grantee shall, within 30 days of the execution of this franchise, designate one or more responsible people and an emergency 24-hour on-call personnel and the procedures to be followed when responding to an emergency. After being notified of an emergency, Grantee shall cooperate with the City to immediately respond with action to aid in the protection of the health and safety of the public. In the event the Grantee refuses to promptly take the directed action or fails to fully comply with such direction, or if emergency conditions exist which require immediate action to prevent imminent injury or damages to persons or property, the City may take such actions as it believes are necessary to protect persons or property and the Grantee shall be responsible to reimburse the City for its costs and any expenses. Section 12. One-Call System. Pursuant to RCW 19.122, Grantee is responsible for becoming familiar with, and understanding, the provisions of Washington's One-Call statutes. Grantee shall comply with the terms and conditions set forth in the One-Call statutes. Section 13. Safety. All of Grantee's telecommunications facilities in the rights-of-way shall be constructed and maintained in a safe and operational condition. Grantee shall follow all safety codes and other applicable regulations in the installation, operation, and maintenance of the telecommunications facilities. Section 14. Movement of Grantee's Telecommunications Facilities for Others. Whenever any third party shall have obtained permission from the City to use any right—of-way for the purpose of moving any building or other oversized structure, Grantee, upon 14 days' written notice from the City, shall move, at the expense of the third party desiring to move the building or structure, any of Grantee's telecommunications facilities that may obstruct the movement thereof; provided,that the path for moving such building or structure is the path of least interference to Grantee's telecommunications facilities, as determined by the City. Upon good cause shown by Grantee, the City may require more than 14 days' notice to Grantee to move its telecommunications facilities. Section 15. Acquiring New Telecommunications Facilities. Upon Grantee's acquisition of Ordinance 13- Zayo Franchise Renewal Page 5 of 14 DRAFT any new telecommunications facilities in the rights-of-way,or upon any addition or annexation to the City of any area in which Grantee retains any such telecommunications facilities in the rights-of-way, the Grantee shall submit to the City a written statement describing all telecommunications facilities involved, whether authorized by franchise or any other form of prior right, and specifying the location of all such facilities. Such facilities shall immediately be subject to the terms of this franchise. Section 16. Dangerous Conditions - Authority of City to Abate. Whenever excavation, installation, construction, repair, maintenance, or relocation of telecommunications facilities authorized by this franchise has caused or contributed to a condition that substantially impairs the lateral support of the adjoining right-of-way, road, street or other public place, or endangers the public, adjoining public or private property or street utilities, the City may direct Grantee, at Grantee's sole expense, to take all necessary actions to protect the public and property. The City may require that such action be completed within a prescribed time. In the event that Grantee fails or refuses to promptly take the actions directed by the City, or fails to fully comply with such directions,or if emergency conditions exist which require immediate action,the City may enter upon the property and take such actions as are necessary to protect the public, adjacent public or private property,or street utilities,or to maintain the lateral support thereof, and all other actions deemed by the City to be necessary to preserve the public safety and welfare; and Grantee shall be liable to the City for all costs and expenses thereof to the extent caused by Grantee. Section 17. Hazardous Substances. Grantee shall comply with all applicable federal, state and local laws, statutes, regulations and orders concerning hazardous substances relating to Grantee's telecommunications facilities in the rights—of-way. Grantee agrees to indemnify the City against any claims, costs, and expenses, of any kind,whether direct or indirect, incurred by the City arising out of the release or threat of release of hazardous substances caused by Grantee's ownership or operation of its telecommunications facilities within the City's rights-of-way. Section 18. Environmental. Grantee shall comply with all environmental protection laws, rules, recommendations, and regulations of the United States and the State of Washington, and their various subdivisions and agencies as they presently exist or may hereafter be enacted, promulgated, or amended, and shall indemnify and hold the City harmless from any and all damages arising, or which may arise,or be caused by,or result from the failure of Grantee fully to comply with any such laws,rules, recommendations, or regulations, whether or not Grantee's acts or activities were intentional or unintentional. Grantee shall further indemnify the City against all losses, costs, and expenses (including legal expenses) which the City may incur as a result of the requirement of any government or governmental subdivision or agency to clean and/or remove any pollution caused or permitted by Grantee,whether said requirement is during the term of the franchise or subsequent to its termination. Section 19. Relocation of Telecommunications Facilities. Grantee agrees and covenants, at its sole cost and expense, to protect, support, temporarily disconnect, relocate or remove from any street any of its telecommunications facilities when so required by the City in accordance with the provisions of RCW 35.99.060,provided that Grantee shall in all such cases have the privilege to temporarily bypass, in the authorized portion of the same street upon approval by the City, any section of its telecommunications facilities required to be temporarily disconnected or removed. If the City determines that the project necessitates the relocation of Grantee's then- existing telecommunications facilities,the City shall: a) At least 60 days prior to the commencement of such improvement project, provide Grantee with written notice requiring such relocation; and Ordinance 13- Zayo Franchise Renewal Page 6 of 14 DRAFT b) Provide Grantee with copies of pertinent portions of the plans and specifications for such improvement project and a proposed location for Grantee's telecommunications facilities so that Grantee may relocate its telecommunications facilities in other City rights-of-way in order to accommodate such improvement project. c) After receipt of such notice and such plans and specifications, Grantee shall complete relocation of its telecommunications facilities at no charge or expense to the City so as to accommodate the improvement project in accordance with RCW 35.99.060 (2). Grantee may, after receipt of written notice requesting a relocation of its telecommunications facilities, submit to the City written alternatives to such relocation. The City shall evaluate such alternatives and advise Grantee in writing if one or more of the alternatives are suitable to accommodate the work which would otherwise necessitate relocation of the telecommunications facilities. If so requested by the City, Grantee shall submit additional information to assist the City in making such evaluation. The City shall give each alternative proposed by Grantee full and fair consideration. In the event the City ultimately determines that there is no other reasonable alternative,Grantee shall relocate its telecommunications facilities as otherwise provided in this section. The provisions of this section shall in no manner preclude or restrict Grantee from making any arrangements it may deem appropriate when responding to a request for relocation of its telecommunications facilities by any person or entity other than the City, where the telecommunications facilities to be constructed by said person or entity are not or will not become City owned, operated or maintained facilities,provided that such arrangements do not unduly delay a City construction project. If the City or a contractor for the City is delayed at any time in the progress of the work by an act or neglect of the Grantee or those acting for or on behalf of Grantee,then Grantee shall indemnify, defend and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees to the extent arising out of or in connection with such delays, except for delays and damages caused by the City. This provision may not be waived by the parties except in writing. Section 20. Abandonment of Grantee's Telecommunications Facilities. No facility constructed or owned by Grantee may be abandoned without the express written consent of the City, which consent shall not be unreasonably withheld. The City has discretion and authority to direct Grantee to remove a facility abandoned by Grantee (whether or not the entity had permission to abandon the facility) and restore the rights-of-way to their pre-removal condition when: (a) a City project involves digging that will encounter the abandoned facility; (b)the abandoned facility poses a hazard to the health, safety, or welfare of the public; (c) the abandoned facility is 24 inches or less below the surface of the rights-of-way and the City is reconstructing or resurfacing a street over the rights-of-way; or (d) the abandoned facility has collapsed,broke,or otherwise failed. Grantee may delay removal of the abandoned facility until such time as the City commences a construction project in the rights-of-way unless (b)or(d) above applies. When (b)or(d) applies, Grantee shall remove the abandoned facility from the rights-of-way as soon as weather conditions allow, unless the City expressly allows otherwise in writing. The expense of the removal, and restoration of improvements in the rights-of-way that were damaged by the facility or by the removal process, shall be the sole responsibility of the Grantee. If Grantee fails to remove the abandoned facilities in accordance with the above, then the City may incur Ordinance 13- Zayo Franchise Renewal Page 7 of 14 DRAFT costs to remove the abandoned facilities and restore the rights-of-way, and is entitled to reimbursement from Grantee for such costs,including reasonable attorney's fees and costs. Section 21. Maps and Records Required. Grantee shall provide the City,at no cost to the City: 1. A route map that depicts the general location of the Grantee's telecommunications facilities placed in the rights-of-way. The route map shall identify telecommunications facilities as aerial or underground and is not required to depict cable types,number of fibers or cables, electronic equipment, and service lines to individual subscribers. The Grantee shall also provide an electronic map of the aerial/underground telecommunications facilities in relation to the right-of-way centerline reference to allow the City to add this information to the City's Geographic Information System ("GIS") program. The information in this subsection shall be delivered to the City by December 1,annually. 2. In connection with the construction of any City project,Grantee shall provide to the City,upon the City's reasonable request,copies of available drawings in use by Grantee showing the location of such telecommunications facilities. Grantee shall field locate its telecommunications facilities in order to facilitate design and planning of City improvement projects. 3. Upon written request of the City, Grantee shall provide the City with the most recent update available of any plan of potential improvements to its telecommunications facilities within the franchise area; provided, however, any such plan so submitted shall be deemed confidential and for informational purposes only, and shall not obligate Grantee to undertake any specific improvements within the franchise area.The information in this subsection shall be delivered to the City by December 1, annually. 4. In addition to the requirements of subsection 1 of this section,the parties agree to periodically share GIS files upon written request, provided Grantee's GIS files are to be used solely by the City for governmental purposes. Any files provided to Grantee shall be restricted to information required for Grantee's engineering needs for construction or maintenance of telecommunications facilities that are the subject of this franchise. Grantee is prohibited from selling any GIS information obtained from City to any third parties. 5. Public Disclosure Act. Grantee acknowledges that information submitted to the City may be subject to inspection and copying under the Washington Public Disclosure Act codified in RCW 42.56. Grantee shall mark as "PROPRIETARY/CONFIDENTIAL" each page or portion thereof of any documentation/information which it submits to the City and which it believes is exempt from public inspection or copying. The City agrees to timely provide the Grantee with a copy of any public disclosure request to inspect or copy documentation/information which the Grantee has provided to the City and marked as "PROPRIETARY/CONFIDENTIAL" prior to allowing any inspection and/or copying as well as provide the Grantee with a time frame, consistent with RCW 42.56.520, to provide the City with its written basis for non-disclosure of the requested documentation/information. In the event the City disagrees with the Grantee's basis for non-disclosure,the City agrees to withhold release of the requested documentation/information in dispute for a reasonable amount of time to allow Grantee an opportunity to file a legal action under RCW 42.56.540. Section 22. Limitation on Future Work. In the event that the City constructs a new street or reconstructs an existing street, the Grantee shall not be permitted to excavate such street except as set forth in the City's then-adopted regulations relating to street cuts and excavations. Section 23. Reservation of Rights by City. The City reserves the right to refuse any request for a permit to extend telecommunications facilities. Any such refusal shall be supported by a written statement from the Public Works Director that extending the telecommunications facilities, as proposed, Ordinance 13- Zayo Franchise Renewal Page 8 of 14 DRAFT would interfere with the public health, safety or welfare. Section 24. Remedies to Enforce Compliance. In addition to any other remedy provided herein, the City reserves the right to pursue any remedy to compel or force Grantee and/or its successors and assigns to comply with the terms hereof, and the pursuit of any right or remedy by the City shall not prevent the City from thereafter declaring a forfeiture or revocation for breach of the conditions herein. Section 25. City Ordinances and Regulations. Nothing herein shall be deemed to direct or restrict the City's ability to adopt and enforce all necessary and appropriate ordinances regulating the performance of the conditions of this franchise, including any reasonable ordinances made in the exercise of its police powers in the interest of public safety and for the welfare of the public. The City shall have the authority at all times to control by appropriate regulations the location, elevation, and manner of construction and maintenance of any telecommunications facilities by Grantee, and Grantee shall promptly conform with all such regulations, unless compliance would cause Grantee to violate other requirements of law. In the event of a conflict between the Municipal Code and this franchise,City Code shall control. Section 26. Vacation. The City may vacate any City road, right-of-way or other City property which is subject to rights granted by this franchise in accordance with state and local law. Any relocation of telecommunications facilities resulting from a street vacation shall require a minimum of 180 days' notice as provided in section 37. Section 27. Indemnification. 1. Grantee hereby covenants not to bring suit and agrees to indemnify, defend and hold harmless the City, its officers, employees, agents and representatives from any and all claims, costs, judgments, awards or liability to any person arising from injury, sickness or death of any person or damage to property of any nature whatsoever relating to or arising out of this franchise agreement; except for injuries and damages caused solely by the negligence of the City. This includes but is not limited to injury: a) For which the negligent acts or omissions of Grantee, its agents, servants, officers or employees in performing the activities authorized by a franchise are a proximate cause; b) By virtue of Grantee's exercise of the rights granted herein; c) By virtue of the City permitting Grantee's use of the City's rights-of-ways or other public property; d) Based upon the City's inspection or lack of inspection of work performed by Grantee, its agents and servants, officers or employees in connection with work authorized on the facility or property over which the City has control, pursuant to a franchise or pursuant to any other permit or approval issued in connection with a franchise; e) Arising as a result of the negligent acts or omissions of Grantee, its agents, servants, officers or employees in barricading, instituting trench safety systems or providing other adequate warnings of any excavation, construction or work upon the Ordinance 13- Zayo Franchise Renewal Page 9 of 14 DRAFT facility, in any right-of-way, or other public place in performance of work or services permitted under a franchise;or f) Based upon radio frequency emissions or radiation emitted from Grantee's equipment located upon the facility,regardless of whether Grantee's equipment complies with applicable federal statutes and/or FCC regulations related thereto. 2. Grantee's indemnification obligations pursuant to subsection 1 of this section shall include assuming liability for actions brought by Grantee's own employees and the employees of Grantee's agents, representatives, contractors and subcontractors even though Grantee might be immune under RCW Title 51 from direct suit brought by such an employee. It is expressly agreed and understood that this assumption of potential liability for actions brought by the aforementioned employees is limited solely to claims against the City arising by virtue of Grantee's exercise of the rights set forth in a franchise. The obligations of Grantee under this subsection have been mutually negotiated by the parties, and Grantee acknowledges that the City would not enter into a franchise without Grantee's waiver. To the extent required to provide this indemnification and this indemnification only, Grantee waives its immunity under RCW Title 51. 3. Inspection or acceptance by the City of any work performed by Grantee at the time of completion of construction shall not be grounds for avoidance of any of these covenants of indemnification. Provided, that Grantee has been given prompt written notice by the City of any such claim, said indemnification obligations shall extend to claims which are not reduced to a suit and any claims which may be compromised prior to the culmination of any litigation or the institution of any litigation. The City has the right to defend or participate in the defense of any such claim, and has the right to approve any settlement or other compromise of any such claim. 4. In the event that Grantee refuses the tender of defense in any suit or any claim, said tender having been made pursuant to this section, and said refusal is subsequently determined by a court having jurisdiction (or such other tribunal that the parties shall agree to decide the matter),to have been a wrongful refusal on the part of Grantee, then Grantee shall pay all of the City's costs for defense of the action, including all reasonable expert witness fees, reasonable attorney fees, the reasonable costs of the City of recovering under this subsection. 5. Grantee's duty to defend, indemnify and hold harmless City against liability for damages caused by the concurrent negligence of (a) City or City's agents, employees, or contractors, and (b) Grantee or Grantee's agents, employees, or contractors, shall apply only to the extent of the negligence of Grantee or Grantee's agents,employees,or contractors. In the event that a court of competent jurisdiction determines that a franchise is subject to the provisions of RCW 4.24.115, the parties agree that the indemnity provisions hereunder shall be deemed amended to conform to said statute and liability shall be allocated as provided herein. 6. Notwithstanding any other provisions of this section, Grantee assumes the risk of damage to its telecommunication facilities located in the rights-of-way and upon City-owned property from activities conducted by the City, its officers, agents, employees and contractors, except to the extent any such damage or destruction is caused by or arises from any willful or malicious action or gross negligence on the part of the City, its officers, agents, employees or contractors. Grantee releases and waives any and all such claims against the City, its officers, agents, employees or contractors. Grantee further agrees to indemnify, hold harmless and defend the City against any claims for damages, including, but not limited to,business interruption damages and lost profits,brought by or under users of Grantee's facilities as the result of any interruption of service due to damage or destruction of Grantee's facilities caused by or arising out of activities conducted by the City, its officers, agents, employees or contractors, except to Ordinance 13- Zayo Franchise Renewal Page 10 of 14 DRAFT the extent any such damage or destruction is caused by or arises from the sole negligence or any willful or malicious actions on the part of the City,its officers,agents,employees or contractors. 7. The provisions of this section shall survive the expiration, revocation or termination of this franchise. Section 28. Insurance. Grantee shall procure and maintain for the duration of the franchise, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the exercise of the rights, privileges and authority granted hereunder to Grantee, its agents,representatives or employees. Applicant's maintenance of insurance as required by this franchise shall not be construed to limit the liability of the Grantee to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 1. Automobile Liability insurance with limits no less than $1,000,000 Combined Single Limit per accident for bodily injury and property damage. This insurance shall cover all owned, non-owned, hired or leased vehicles used in relation to this franchise. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage; and 2. Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01, or a substitute form providing equivalent liability coverage acceptable to the City, and shall cover products liability. The City shall be named as an insured under the Applicant's Commercial General Liability insurance policy using ISO Additional Insured-State or Political Subdivisions-Permits CG 20 12 or a substitute endorsement acceptable to the City providing equivalent coverage. Coverage shall be written on an occurrence basis with limits no less than $1,000,000 Combined Single Limit per occurrence and $2,000,000 general aggregate for personal injury,bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations; broad form property; explosion, collapse and underground(XCU); and Employer's Liability. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: 1. The Grantee's insurance coverage shall be primary insurance with respect to the City as outlined in the Indemnification section of this franchise. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Grantee's insurance and shall not contribute with it. 2. The Grantee's insurance shall be endorsed to state that coverage shall not be cancelled, except after 30 days' prior written notice has been given to the City. Insurance is to be placed with insurers with a current A.M.Best rating of not less than A:VII. Grantee shall furnish the City with original certificates and a copy of any amendatory endorsements,including the additional insured endorsement,evidencing the insurance requirements of the Grantee prior to the adoption of this Ordinance. Ordinance 13- Zayo Franchise Renewal Page 11 of 14 DRAFT Any failure to comply with the reporting provisions of the policies required herein shall not affect coverage provided to the City,its officers,officials,employees or volunteers. Section 29. Performance Bond Relating to Construction Activity. Before undertaking any of the work, installation, improvements, construction, repair, relocation or maintenance authorized by this franchise, Grantee, or any parties Grantee contracts with to perform labor in the performance of this franchise, shall,upon the request of the City, furnish a bond executed by Grantee or Grantee's contractors and a corporate surety authorized to operate a surety business in the State of Washington, in such sum as may be set and approved by the City, not to exceed twenty-five thousand dollars, as sufficient to ensure performance of Grantee's obligations under this franchise. The bond shall be conditioned so that Grantee shall observe all the covenants, terms and conditions and shall faithfully perform all of the obligations of this franchise, and to repair or replace any defective work or materials discovered in the City's road, streets, or property. Said bond shall remain in effect for the life of this franchise. In the event Grantee proposes to construct a project for which the above-mentioned bond would not ensure performance of Grantee's obligations under this franchise, the City is entitled to require such larger bond as may be appropriate under the circumstances. Section 30. Modification. The City and Grantee hereby reserve the right to alter, amend or modify the terms and conditions of this franchise upon written agreement of both parties to such alteration,amendment or modification. Section 31. Forfeiture and Revocation. If Grantee willfully violates or fails to comply with any of the provisions of this franchise, or through willful or unreasonable negligence fails to heed or comply with any notice given Grantee by the City under the provisions of this franchise, and an adequate opportunity to cure the violation or non-compliance has been given in writing to Grantee, then Grantee shall, at the election of the City, forfeit all rights conferred hereunder and this franchise may be revoked or annulled by the City after a hearing held upon reasonable notice to Grantee. The City may elect,in lieu of the above and without any prejudice to any of its other legal rights and remedies, to obtain an order from the Spokane County Superior Court compelling Grantee to comply with the provisions of this franchise and to recover damages and costs incurred by the City by reason of Grantee's failure to comply. Section 32. Assignment. This franchise may not be assigned or transferred without the written approval of the City, except that Grantee can assign this franchise without approval of, but upon notice to the City to, any parent, affiliate or subsidiary of Grantee or to any entity that acquires all or substantially all the assets or equity of Grantee,by merger, sale,consolidation or otherwise. Section 33. Acceptance. Not later than 60 days after passage of this Ordinance, the Grantee must accept the franchise herein by filing with the City Clerk an unconditional written acceptance thereof. Failure of Grantee to so accept this franchise within said period of time shall be deemed a rejection thereof by Grantee, and the rights and privileges herein granted shall, after the expiration of the 60-day period, absolutely cease,unless the time period is extended by ordinance duly passed for that purpose. Section 34. Survival. All of the provisions, conditions and requirements of sections: 5, 6, 7, 13, 16, 17, 18, 19, 20, 27, 28, 29, 37, 38 and 39 of this franchise shall be in addition to any and all other obligations and liabilities Grantee may have to the City at common law, by statute, by ordinance, or by contract, and shall survive termination of this franchise, and any renewals or extensions hereof. All of the provisions, conditions, regulations and requirements contained in this franchise shall further be binding upon the heirs, successors, executors, administrators, legal representatives and assigns of Grantee and City and all privileges, as well as all obligations and liabilities of Grantee shall inure to their respective heirs, successors and assigns equally as if they were specifically mentioned herein. Ordinance 13- Zayo Franchise Renewal Page 12 of 14 DRAFT Section 35. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,clause or phrase of this Ordinance. In the event that any of the provisions of the franchise are held to be invalid by a court of competent jurisdiction, the City reserves the right to reconsider the grant of the franchise and may amend, repeal, add, replace or modify any other provision of the franchise, or may terminate the franchise. Section 36. Renewal. Application for extension or renewal of the term of this franchise shall be made no later than 180 days of the expiration thereof. In the event the time period granted by this franchise expires without being renewed by the City, the terms and conditions hereof shall continue in effect until this franchise is either renewed or terminated by the City. Section 37. Notice. Any notice or information required or permitted to be given by or to the parties under this franchise may be sent to the following addresses unless otherwise specified,in writing: The City: City of Spokane Valley Attn: City Clerk 11707 East Sprague Avenue, Suite 106 Spokane Valley,WA 99206 Grantee: Zayo Group Attn: Legal Department 1805 29th Street Boulder, CO 80301 Phone: (303) 854-5271 Facsimile: (303) 604-6869 Section 38. Choice of Law. Any litigation between the City and Grantee arising under or regarding this franchise shall occur, if in the state courts, in the Spokane County Superior Court, and if in the federal courts,in the United States District Court for the Eastern District of Washington. Section 39. Non-Waiver. The City shall be vested with the power and authority to reasonably regulate the exercise of the privileges permitted by this franchise in the public interest. Grantee shall not be relieved of its obligations to comply with any of the provisions of this franchise by reason of any failure of the City to enforce prompt compliance,nor does the City waive or limit any of its rights under this franchise by reason of such failure or neglect. Section 40. Entire Agreement. This franchise constitutes the entire understanding and agreement between the parties as to the subject matter herein and no other agreements or understandings, written or otherwise, shall be binding upon the parties upon execution and acceptance hereof. This franchise shall also supersede and cancel any previous right or claim of Grantee to occupy the City roads as herein described. Section 41. Effective Date. This Ordinance shall be in full force and effect five days after publication of the Ordinance or a summary thereof occurs in the official newspaper of the City of Spokane Valley as provided by law. Ordinance 13- Zayo Franchise Renewal Page 13 of 14 DRAFT PASSED by the City Council this day of ,2013. Mayor,Thomas E.Towey ATTEST: Christine Bainbridge,City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Accepted by Zayo Group: By: The Grantee, Zayo Group, for itself, and for its successors and assigns, does accept all of the terms and conditions of the foregoing franchise. IN WITNESS WHEREOF, has signed this day of_ 2013. Subscribed and sworn before me this day of ,2013. Notary Public in and for the State of residing in My commission expires Ordinance 13- Zayo Franchise Renewal Page 14 of 14 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 16, 2013 Department Director Approval: Check all that apply: [' consent ❑ old business [' new business [' public hearing ❑ information ® admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: City Hall Concepts GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: 2008 City Hall Space Analysis Program. City Hall options were discussed at the Council retreats of Feb 08, 2011; Feb. 07, 2012; and June 18, 2013. City Hall funding options were discussed on July 3, 2012. BACKGROUND: Developing a range of options for a permanent City Hall building as been a Budget Goal for the past two years. On July 3, 2012, the Council discussed the financial aspects of moving forward with a City Hall proposal. Towards the end of 2012, staff retained the services of MMEC Architects to update the 2008 City Hall Space Analysis Program based upon current growth estimates, and to develop concepts using both existing available structures and undeveloped properties. The scope of the work was discussed at the February 26, 2013 Council Workshop. MMEC has completed the space requirements update and has evaluated potential representative sites within the City. Doug Mitchell and Marian Evenson of MMEC will be attending to discuss the options and answer any questions. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: John Hohman, Community Development Director ATTACHMENTS: 2008 BVV-GGLO Space Analysis MMEC Update to the 2008 Space Analysis PowerPoint Slides Spokane Valley . ,- . r ;.... { k y . d . . k 't,, ,_ 1,ice¢; *ITV:- • r a►, iI P'' _ '., • . _. C•' _ � 5 ++`N • 110 CITY OF SPOKANE VALLEY CITY HAL x emb j ..., . ,,:_ .. PROGRAM May 13, 2008 DRAFT i ~ .44- � ,r .. Vair - i lirfi fa B W A BERNARDO WILLS L G G L O ARCHITECTS PC City of Spokane Valley City Hall Program May 13,2008 Table of Contents Executive Summary 3 Programming Process 3 Section 1: Project Introduction 6 Project Summary 6 Section 2: Mission Statement&Project Goals 8 Mission Statement 8 City Goals 8 Staff Goals 8 Community Goals 9 Economic Goals 9 Sustainable Design Goals 10 Design Team Goals 11 Section 3: Project Context and Background 16 Site 16 History 16 Identity&Civic Pride 17 Residents 17 Government 17 Section 4:Staff&Council Input 20 Staff Programming Meeting Notes 20 City Council Programming Meeting Notes 31 Section 5: Project Data 35 Building Area Summary 37 Department Space Requirements 40 Adjacency Matrix 66 Staff List:Current and Projected 67 Section 6: Diagrams 72 List of Diagrams 72 Section 7:Systems Narratives 85 Civil Narrative (Prepared by DCI Engineers, February 14,2008) 86 Structural Narrative(Prepared by DCI Engineers,February 12,2008) 89 Mechanical Narrative(Prepared by Meulink Engineers,February 19,2008) 91 Electrical Narrative(Prepared by Sparling Engineers,February 19,2008) 95 Section 8:Opinion of Cost 101 Section 9: Project Timelines 105 Programming Timeline 106 Project Overview Timeline 107 1 City of Spokane Valley City Hall Program May 13,2008 Photography: City of Spokane Valley Spokane Valley Online: www.spokanevalleyonline.com 2 City of Spokane Valley City Hall Program May 13,2008 Executive Summary The City of Spokane Valley envisions a City Hall that epitomizes the values,aspirations,and goals of its residents.This document is a summary of the programming information gathered during the Pre-Design phase of the new Spokane Valley City Hall project. More importantly,it is a"living document"meant to guide the City,Design Team,and other project stakeholders towards achieving their shared goals for this new structure and its surroundings.This document also provides both qualitative descriptions and quantitative data.Together this information is meant to"state the problem"of the project,which is the first step towards finding the most appropriate solution for its design. Programming Process Bernardo Wills Architects of Spokane and GGLO of Seattle were commissioned in October,2007,to prepare this document. During December,2007,and January,2008,the Design Team conducted meetings and interviews with Department Heads,Staff and the City Council to obtain the planning criteria necessary for the design of the project. From these meetings,the Design Team prepared detailed notes,diagrams and summaries describing their understanding of the City's needs and aspirations. Additional meetings were held with representatives from the City,the owner of the proposed site,and the Spokane Library District to review the layout and phasing of the proposed City Center mixed-use development in Freedman Tung&Bottomely's November,2007,draft of the Sprague&Appleway Corridors Subarea Plan. Coordination among the various parties involved in the City Center project was identified as vital to the success of the City Hall project. Follow up meetings were held with the City in February and March,2008,to review and refine this document and establish goals for the project. Site acquisition,testing and surveys are the next activities required of the City prior the start of design. Project design is anticipated to start in the Summer of 2008. For additional information regarding the Project Schedule,refer to Section 9 of this document. 3 City of Spokane Valley City Hall Program May 13,2008 4 SECTION 1 • PROJECT INTRODUCTION City of Spokane Valley City Hall Program May 13,2008 Section 1: Project Introduction Project Summary The City of Spokane Valley proposes to build a new City Hall at the site of the former University City shopping center between Sprague Avenue and Appleway Boulevard near Dartmouth Road. The site was selected for its relatively central location within the city and its potential for'place making'when combined with the new Spokane Valley Library and adjacent mixed-use development as part of the proposed City Center development. The City Center development would create a new pedestrian-oriented'heart'for the city.The City Hall and the Spokane Valley Library serve as civic anchors,while the proposed mixed-use development is intended to add retail, service,restaurant and residential uses to create a lively destination for the city's residents and visitors. It is hoped that the City Center development will create a distinct identity for the city and will be a model for future development in the area. See Freedman Tung&Bottomely's November,2007,draft of the Sprague&Appleway Corridors Subarea Plan for more information regarding the City Center development and the proposed approximate location of a new City Hall. The City Hall's site boundaries are to be more specifically defined after the Spokane Library receives funding and acquires its site. It is also likely that Dartmouth Road will need to be relocated east of its current location to allow enough space for City Hall. Based on programming information received to date,the City Hall building is projected to be approximately 60,000 square feet in area and will occupy two to three stories and possibly a basement level. It is important that the structure be tall enough to command a civic presence when viewed amongst the future adjacent multi-story mixed- use development. Primary functions for the building include public meeting space for City Council and office, conference and support space for the City's Administrative,Council,Executive,Finance,Legal,Community Development and Public Works Departments. Lease space may also be considered as an economical means to allow for future expansion. Incorporation of public art and/or historical exhibits are desired in lobbies,common areas and exterior spaces. Exterior spaces are an important component to the project. These spaces need to contribute to the civic character desired for the project and allow for a variety of uses and elements. Possible desired uses include space for public and ceremonial gatherings,events,children's play and stormwater management.Space for an entry plaza,farmer's markets,artwalks,and possibly an amphitheater were all discussed as possible elements to be considered in the design of the open space. Coordination of the exterior spaces and architecture of the City Hall,Library,and the adjacent mixed-use development are desired where possible in the hopes of creating a cohesive development. The design of the project is to respond to the site's unique context and climate and embody the community's values, aspirations,and goals. Sustainable design principles are to be incorporated to the greatest extent possible within the project's budget. Since the development is intended to be a long-term asset to the community,it needs to minimize its impact on the environment,be a healthy place to work and visit,and be economical to operate and maintain. 6 SECTION 2: MISSION STATEMENT & PROJECT GOALS City of Spokane Valley City Hall Program May 13,2008 Section 2: Mission Statement & Project Goals Through the following mission and goal statements we seek to define the reason for the project's existence at the highest level.This helps both the City and the design team stay"on track"as we evaluate possible strategies,make decisions,and move forward with the design of the project.Refer to Section 4 for detailed meeting notes from the department staff and City Council that formed the basis for these goals. Mission Statement The City of Spokane Valley's Mission Statement is:"A community of opportunity where individuals and families can grow and play and businesses will flourish and prosper". We propose the project's Mission Statement to be... "We will build a City Hall that represents and serves a community of opportunity where individuals and families can grow and play and businesses will flourish and prosper". In order to support this mission statement,it is helpful to develop a set of goals with each of the stakeholders involved in the project. Below are goals that were identified during the Programming Phase. City goals were formulated by the City Council,Department Heads and Staff. They are meant to be more focused on the big picture rather than details. City Goals • Provide a permanent,civic home for city government that supports the City's mission and promotes interaction with all residents and visitors in a friendly,welcoming and accessible manner. • Create a key component in a new City Center that will build a new identity and heart for the City. • Build a structure and surroundings that will complement the proposed Spokane Valley Public Library and adjacent mixed-use development. • Present a timeless,yet unique modern image—one of"innovation based on tradition"—that strikes a balance between monumental and approachable,while conveying a civic character. • Inform visitors,citizens and staff about the area's history,current growth and future potential. • Be a good steward of the community's resources and inspire others to do the same by creating a smart, creative,durable and innovative green project. • Build a project that responds to and is representative of its local environment. • Design the building in a manner that promotes open,accessible local government. • Provide exterior spaces with a multitude of uses that foster a sense of community. Staff Goals In addition to the broader City Goals stated above,the City Department Heads and Staff identified additional goals specific to their work environment. These include... • Provide a casual,yet professional,well-organized and efficient workplace with structured spaces to maintain a level of order&security appropriate to a government building. • Promote easy wayfinding via a clear,open layout with good signage. • Provide good daylighting to reduce the need for artificial lighting and create a pleasant workspace. • Capitalize on surrounding views from interior spaces where possible. • Provide individual temperature control where possible in work spaces. • Incorporate warm,local materials and color. • Provide support spaces and transportation alternatives that promote healthy lifestyles,a work/life balance and foster a sense of community among employees. • Provide a hierarchy of spaces ranging from public to private to foster interaction where desired,yet limit interruption of more focused work. • Plan for future expansion and flexibility of spaces where possible to maximize the building's lifespan. • Maximize efficient storage of documents,equipment and employees'personal belongings. • Consider technological solutions to minimize the need for paper and storage of same. • Incorporate provisions for technology(both current and future)throughout the building. 8 City of Spokane Valley City Hall Program May 13,2008 Community Goals The Community expressed intentions about the City Hall location through the Sprague&Appleway Corridors Subarea Plan (Freedman Tung&Bottomely,Nov.'07 Draft),generated from"the community's desire to reverse the visual and economic decline of the Sprague and Appleway corridors,restore the beauty and vitality of these corridors,and instigate the creation of the City of Spokane Valley's first City Center."The draft document summarizes the Plans' intentions,one of which speaks to the construction of the new City Center: Spokane Valley was incorporated in 2003,and does not contain an existing or historic downtown district. The Spokane Valley community intends to see to it that a new city center is constructed.A City Center is defined in this context to mean a compact and synergistic cluster of activity-generating shops,services and eateries sharing a walkable-scaled district core with civic buildings,urban style homes and workplaces,all organized around public space and pedestrian-oriented street environments. Truly"public"space is owned by the public,not the private sector.Much of the new downtown planned for the City Center will be developed by commercial interests.Therefore,City Hall and its integrated public space will play a crucial role along with the Library in providing a truly civic,democratic territory within this development. • City Hall and its integrated open space will be one of two civic anchors for the new,pedestrian-oriented heart of Spokane Valley. • Open spaces should promote a variety of uses with the goal of bringing residents together on a regular basis. • City Hall and its open spaces should complement the other uses where possible. Economic Goals City Hall and the new Library are anticipated to be economic drivers in the City Center project. It is anticipated that quality construction associated with the civic components will encourage private developers to invest in the desired mixed-use portion. Below are proposed economic goals: • City Hall would be built in accordance with a predetermined budget with allowances for unforeseen design and construction contingencies. • Return on investment,energy efficiency,long-term maintenance costs and effects on worker productivity are to be considered when making design decisions. • Lease space is proposed as a means of building in affordable expansion space for future growth and possibly serving as a new business incubator for the community. 9 City of Spokane Valley City Hall Program May 13,2008 Sustainable Design Goals Spokane Valley is a young city looking towards the future.With decisions about its growth being made within its walls on a daily basis,City Hall will play a critical role in whether the city develops in a sustainable or non-sustainable manner. It is,therefore,hard to imagine a more appropriate project in which to apply the principles of sustainable development to. In 1987,the UN World Commission on Environment and Development defined sustainability as"meeting the needs of the present generation without compromising the ability of future generations to meet their own needs".With these efforts in mind,the following sustainable-design goals are proposed: • City Hall will aspire to be a sustainable project at its broadest definition,which includes not only environmental sustainability but also social and economic sustainability. Goals within each of these realms will include: Environmental sustainability At a minimum,achieve a LEED°Gold rating from the United States Green Building Council. LEED's New Construction Rating System,Version 2.2,will apply to this project(www.usgbc.org). See the end of this section for a draft LEED Scorecard with potential LEED credits identified. The Design Team recommends a detailed Eco-Charette meeting with all project stakeholders at the beginning of the project's Schematic Design Phase to establish the actual sustainable-design goals and evaluate other rating systems that may be desired for the project. Other potential rating programs to consider may include: -Cascadia Region Living Building Challenge(www.cascadiagbc.org/lbc). -Energy Star Challenge(www.energystar.gov) -2030 Challenge from Architecture 2030(www.architecture2030.org/2030_challenge) Each of these programs takes a slightly different approach to awarding projects;however,with a goal of LEED Gold Certification or higher,City Hall will likely comply with some,if not all,of the requirements of these other programs thereby potentially raising the exposure of the City as a reward for its efforts. Social sustainability Construct a building that is representative of open and responsive government dedicated to citizens and visitors of all social,demographic and economic backgrounds. Economic Sustainability Source labor and materials locally or regionally to support local economies and reduce environmental impacts resulting from transporting materials over long distances. Create a building that serves as a source of inspiration for others to develop their properties in a more sustainable manner and encourage entrepreneurship in new green and sustainable industries. Other sustainable-design goals include: • Be a healthy and comfortable environment for staff and visitors • Employ the concept of"restorative development"throughout the project • Inform the public and staff about the positive impacts of sustainable development • Encourage the use of alternative(non-single occupant auto)transportation methods • Limit the demand for off-site energy and resources through careful management on-site • Join Spokane in signing on to the U.S.Council of Mayors Climate Protection Agreement See the end of this section for a preliminary LEED Scorecard that identifies a full range of potential sustainable strategies that could be incorporated in the project. A detailed analysis of each potential strategy needs to be performed at the beginning of the design phase with key representatives from each project stakeholder group in a collaborative Eco-Charette. 10 City of Spokane Valley City Hall Program May 13,2008 Design Team Goals The Design Team is thrilled with the opportunity to help the City of Spokane Valley shape its image and create the 'heart'of its community. The programming process has helped us understand not only the physical needs of the facility,but also the unique history,culture and opportunity of Spokane Valley and the importance of the City Hall within the proposed City Center mixed-use development. Through our discussions with the City Council and Staff,we have jointly determined that the building must do much more than just provide efficient and economical office space. It must also fulfill a symbolic role for the community and define its character. In addition to the City,Staff,Community, Economic,and Sustainability goals,the Design Team proposes the following goals: • Create an enduring design that tells the story of,becomes a symbol for,and transforms people's perception of Spokane Valley. • Design a building that inspires others to build better. • Deliver the project via a collaborative Integrated Design process involving all project stakeholders to maximize environmental benefits with the least cost. • Facilitate the City's understanding and buy-in to the proposed design prior to construction through the use of 3- dimensional,energy and daylight modeling software tools. • Conduct a post-occupancy study so that educational materials can be developed that inform the public regarding the benefits and realities of building sustainably. Similar to the City's proposed Mission Statement above,the Design Team proposes that a Project Vision Statement be prepared during the early part of the Schematic Design Phase with input from all project stakeholders. 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U :' 2 a. 2 4 _ _ , ® pGO— — r — •- r — w , - r - r > r - e 14 SECTION 3: PROJECT CONTEXT AND BACKGROUND City of Spokane Valley City Hall Program May 13,2008 Section 3: Project Context and Background What makes the City of Spokane Valley special?The most appropriate design for the City Hall will gracefully acknowledge,be influenced by,and at best,express those aspects that make Spokane Valley different than anywhere else. Site Fortunately,the City has decided to not hastily secure a site on the first vacant parcel it found and build a facility without regard to its surroundings. Instead,the City Hall is proposed to be a significant anchor along with a new Spokane Valley Library in a pedestrian-oriented,mixed-use development called the City Center. The sheer size of the proposed City Center development along with its prominent location along Sprague Avenue should help it stand out from the repetitive sprawl characteristic of this central corridor through the city. Further,planned improvements and zoning changes along Sprague and Appleway will change the character of this portion of the city increasing the likelihood that the City Center will become the heart of the city that planners and citizens are hoping for. History While the City of Spokane Valley is quite young,the Spokane Valley region has a diverse and rich history that offers numerous sources for design inspiration.Yet besides the potential to(subtly or overtly) influence the building's design,this history in and of itself should be expressed in a manner that reveals itself to those who will work and visit City Hall. The dynamic Geologic history of the Valley is impressive in the breadth of events that took place to shape the area as it is known today.Further research of the area's natural history is merited as both an inspirational as well,as practical influence of the building's design.Examples range from formal expressions of geologic forms or events to material choices based upon locally available natural resources. Further research and discussion of local Native American history(of the Spokane tribe and others),as well as current tribal sensitivities is both appropriate and necessary to build an institution that serves and represents all of Spokane Valley's citizens. Settlement in the Valley began in the 1800's and pre-dates that of the City of Spokane itself.The U.S.military,ranchers, transcontinental railroads and mining brought early settlers to both areas through the end of the 19'century. Like many areas in the western United States,Spokane Valley's origins can be told through stories of fortune-seekers trying to build a better life.The boldness of this pioneering spirit may be an appropriate source of architectural inspiration. Irrigation from a large aquifer brought an agricultural boom dominated by apple orchards and subsequent population growth for the first two decades of the 20t"century.Yet,the industry turned out to be non-sustainable and by the time of the Great Depression,many orchards were abandoned in favor of smaller crops that were sold out of the back of trucks. World War II brought another employment boom with aluminum production and a Navy supply depot, which had a ripple effect of yet more area growth.More and more residents moved out of Spokane to the Valley in the post-war years,lulled by a new freeway,larger affordable lots and the dream of the popular suburban lifestyle. High-tech companies and continuing commercialization in ensuing decades brought additional residents to the area. By the latter half of the 20t"century,environmental and other growth-related challenges began to take their toll and gain community attention. A group of dedicated citizens formed in 2000 and began to evaluate whether a City should be incorporated from the eastern portion of Spokane County to help improve the level of public services to the residents.After four previous failed attempts at incorporation,voters narrowly passed a fifth measure to incorporate in 2003,with approximately 80,000 residents. Since 2003,the City has been growing at a rate of approximately 1,000 new people per year. Much of the Valley's modern history is one of expansion,optimism,and growth with attempts to manage that growth and its impacts.The City Hall should certainly build upon the optimism of the community and be a forward-thinking building in its planning and design. As with the geologic and pre-settlement time periods,there will be several sources of design inspiration at a variety of levels,some explicit and others subtle. 16 City of Spokane Valley City Hall Program May 13,2008 Identity&Civic Pride Spokane Valley,the city,is quite young and still developing its identity.Yet as described above,Spokane Valley,the region,has drawn people for generations and continues to do so.This provokes the question:why do people live in Spokane Valley? City staff identified a number of characteristics about the area in response to the question"What makes Spokane Valley unique?" While some of the responses are not necessarily singular to Spokane Valley,they nonetheless speak to regional characteristics that citizens enjoy.A relatively sunny,dry climate with four distinct seasons;convenient access to nearby outdoor recreation areas such as lakes,rivers and mountains;its family orientation with good schools;and convenient access to multiple modes of transportation make the City a desirable place to live and work. Other characteristics are truly unique to the City,most notably the defining boundary of the Spokane River and,the 37-mile-long Centennial Trail that runs along the river.This trail saw more than 1.5 million users in 2005,with its central segment running the length of Spokane Valley. For the size of the city,Spokane Valley has an abundance of retail and commercial property which provides a strong tax base for implementing the public improvements that the City needs. Residents Consistent with the area's history,Spokane Valley's residents were described by City Staff as"pioneering"with an "independent spirit".Many are well-educated,proud of where they live and welcoming to the continuing stream of newcomers. Population growth appears to be distributed across diverse demographics,yet there is a noticeable increase in the number of retirees and elderly residents.Accessibility for all users of all abilities was cited by the City as high priority for the new building. A poll taken during the incorporation effort and published in the Spokesman Review in 2000,also had findings noteworthy for this Program.Particularly,while many residents were pleased with the maturing of infrastructure, municipal services and greater access to commercial opportunities in their own area (distinct from the city of Spokane),many felt that a true sense of community was lacking.Strong concerns also came up about unchecked suburban sprawl and the impact of rapid growth on livability,environmental quality and the area's natural surroundings. Government The City of Spokane Valley government consists of a seven-member City Council as the Legislative authority,with a City Manager leading the various Departments to implement the Council's policies.The Mayor is elected by the Council from amongst its members as the presiding officer with equal voting power as the other Council members. A Deputy Mayor is elected as well.Council members each serve four-year terms and are all elected at-large so that interests of the entire City are represented by each Council member. The Council holds two public meetings and two to three Council study sessions each month. See Section 6 for an organizational chart and various diagrams regarding the structure and interactions of the City Departments. 17 City of Spokane Valley City Hall Program May 13,2008 18 - `. 1 rio-,:4Aliii . . IF. et:. 4:tAr.:::. - .., , • 11 ' * ' I 11111, SECTION 4: STAFF AND COUNCIL INPUT.. 4006L--- . - _ � _ City of Spokane Valley City Hall Program May 13,2008 Section 4: Staff & Council Input Staff Programming Meeting Notes The following notes were taken from meetings with key representatives from the Community Development Department,Legal Department,Finance Department,and Public Works Department on November 15,2007 and additional staff members in a follow up meeting on December 11,2007. The same questions were posed in the second meeting as the first and responses from the first meeting were shared with the staff in the second meeting. Generally,staff members agreed with the November 15 responses unless noted otherwise below. Only additional or new information is listed under the December 11 meeting heading. Image/Precedents 1. What image do you believe outsiders have of the Spokane Valley? November 15,2007 -None,many do not know that Spokane Valley is a distinct city from Spokane -Farming foundation -Spread out,low density,automobile dependent -Haphazard planning -Strip malls,car lots,lots of concrete,aging retail and industrial uses -No center or focus,identity is an issue December 11,2007 -Suburb of Spokane -No reason to come here,not a destination -Industrial character,ugly -Long strip development along Sprague&I-90 -Flat/drab -Getting better 2. What makes Spokane Valley unique? November 15,2007 -Weather,4 distinct seasons,relatively sunny/dry climate -Convenient access to outdoor recreation (lakes,rivers and mountains) -Spokane River/Centennial Trail -Good transportation access to airport,I-90,railroad -Huge aquifer -"Good place to buy a car!" -Good shopping,but not pedestrian friendly -No high-end commercial or residential -Quiet,safe community -Small town feel -Newcomers like the newness,and the potential opportunity the area presents -Newcomers feel the area is progressive,good things are happening December 11,2007 -Bedroom community to Spokane -Farm animals still within the City -Gravel soils -Lots of opportunities... -Blank slate,lots of room for growth and development of land and industry -City staff is awesome 20 City of Spokane Valley City Hall Program May 13,2008 3. What aspects of Spokane Valley are citizens most proud of? November 15,2007 -Small town community feel -Family-friendly -Schools are relatively good,new high school building is nice -CenterPlace at Mirabeau Point Park -Centennial Trail -YMCA at Mirabeau Point Park -Plantes Ferry Park December 11,2007 -More rural,not City of Spokane -Really big,single family lots -Great place to raise a family -Easy circulation,length of travel is short -Valley Fest -Dishman Hills -Biggest small town -Soccer complex at Plantes Ferry Park 4. How would you characterize the area's residents? November 15,2007 -Friendly and welcoming with a pioneering spirit -Longtime residents proud of their community and its history,without snobbery -Newcomers excited about the area's potential -Area has always seemed to attract those with a pioneering,independent spirit -Many are well-educated December 11,2007 -Melting pot of different kinds of people -Many new transplants from other areas -Lots of civic pride -Somewhat disengaged from civic involvement -Rural-minded,hands-off mindset 5. What image would you like your City Hall to present to residents and visitors? November 15,2007 -Timeless,yet modern...one of"Innovation based on Tradition" -Friendly and welcoming -Civic,sense of permanence -Casual,but with structured spaces to maintain a level of order&security appropriate to a government building -Reflective of the local environment,utilize local materials-stone&brick December 11,2007 -Professional,put together,clean and organized -Single location,current offices are in multiple buildings -Unique with civic character -Smart,creative,innovative -Green -Good investment,not cheap -Natural,warm feeling expressed in materials -Historical,reflective of past in some manner -Strike a balance between monumental and approachable -Possibly incorporate stairs and an entry plaza to give it a grander feel than surrounding buildings 21 City of Spokane Valley City Hall Program May 13,2008 -Minimize the back,consider two entries,one auto-related and the other pedestrian -Coordinate image with that of the new library so they complement one another 6. How important is the acknowledgement of local history in the new City Hall building? November 15,2007 -Consider incorporating exhibits from the City's Heritage Museum in the building or in the open space outside the building. Another option may be to have the Heritage Museum relocate to space in the new City Center. Building should acknowledge diversity. December 11,2007 -Vital,City Hall should educate the public about the area's history. -History of the various communities(i.e.Opportunity,Veradale,Greenacres)should be recognized. 7. What other city halls do you admire and why? November 15,2007 -Loveland,Colorado: Civic campus with a mix of uses -Federal Way,WA Permit Center: Good functional layout -Bainbridge Island,WA: Fits context,is warm and approachable,not imposing -GGLO noted that there are several other new City Halls proposed or recently completed in western Washington that may provide inspiration:Puyallup,Edgewood,Redmond,Seattle,Woodinville,Kitsap County Admin Building -Kirkland,WA:waterfront was also noted as a pleasant exterior civic space due in part to its public art. December 11,2007 -No comment regarding the above -City of Post Falls,Idaho:new building nearing completion,should be a nice facility. 8. What other city halls or civic buildings do you dislike and why? November 15,2007 -Bellevue's new City Hall was thought to be too grandiose,with too much stainless steel,staff hidden behind a large wall. Visitors forced to stand at a high counter when talking with staff. December 11,2007 -No comment regarding the above other than some expressed that they did not want to be visible to the public upon entry as it sometimes frustrates customers when they are not permitted to speak with staff members that they can see from the reception area. -Spokane County Public Health Building was thought to be ugly 9. What Spokane Valley/Spokane Area buildings do you admire and why? November 15,2007 All perceived to have strong civic presence and high-quality materials -Center Place at Mira beau Park -Gonzaga University Law School -Spokane Valley YMCA at Mirabeau Park -Fish&Game Building at CenterPlace -Modern Electric Building,Spokane Valley(approachable building) -New ICB Bank,Spokane Valley(by Costco) -Spokane Courthouse,Downtown Spokane -Seranac Building Remodel,Downtown Spokane(green remodel of an existing building) December 11,2007 -New Coeur d'Alene Chamber of Commerce&Public Library 22 City of Spokane Valley City Hall Program May 13,2008 -Eastern Washington University Riverpoint Campus -Senior Hall and Library at Eastern Washington University -Schadde Towers,Downtown Spokane -Lydig Construction Building,Spokane Valley -American West Bank Building,Downtown Spokane(nice brick,grand presence) -Paulsen Building,Downtown Spokane -STA Plaza Building Interior,Downtown Spokane -McCarthey Center at Gonzaga University -Old Safeco Building,Spokane Valley -Hutton Building,Downtown Spokane -Old Carnegie Building,Downtown Spokane -Seminar Buildings at Evergreen State College,Olympia (for high performance green features) Demographics/Economic Development 10. What is the recent growth rate of Spokane Valley? November 15,2007 -Approximately 1,000 people per year since incorporation -Current population approximately 88,000 -See City Comprehensive Plan for more info -County sets the growth rate December 11,2007 -No new comments 11. What is its anticipated growth rate? November 15,2007 -See City Comprehensive Plan December 11,2007 -No new comments 12. Is growth primarily from young people,families,elderly,or is it fairly balanced? November 15,2007 -Population growth perceived to be fairly balanced among different age groups and family units -New residents mostly from outside eastern Washington -Elderly/retiree population seems to be growing -City Hall design to be accessible to people of all abilities December 11,2007 -No new comments 13. What industries are considered most important to Spokane Valley's economic growth? November 15,2007 -Historic: Farming,apple orchards,truck farms. -Industrial: Railroads,military,aluminum,magnesium,&brick manufacturing. -Recent/Current: Retail,auto,boat,RN sales,light industrial,storage facilities,some high-tech (more prominent in Liberty Lake). Majority of businesses are locally owned. Spokane Valley is a"trading post"of sorts for nearby recreation areas. -Future: Green Industry? Energy efficiency,biofuels,green materials manufacturing,recreational tourism, higher education. -Good air,rail and freeway access coupled with affordable real estate and a large aquifer make Spokane Valley an attractive place for future economic development. 23 City of Spokane Valley City Hall Program May 13,2008 -City Hall should represent the values of the community and be a symbol to newcomers that this is a place that is moving forward in a positive manner. -Tourism may be a challenge. Spokane Valley not known as a place to come and stay. December 11,2007 -Future: Research and Development companies. Design Process 14. Who else besides City staff should have input in the City Hall programming? November 15,2007 -City Council for historical perspective and knowledge of local history.Programming workshop with Council to be scheduled. -Public comment could be solicited in an open house after Staff and Council input is obtained. December 11,2007 -Public should weigh in on shared uses for outdoor spaces. Planning 15. Are shared uses desired in the City Hall building? November 15,2007 Possibly,below are some that were discussed: -Community meeting facilities No,new library to provide. -City Hall staff would like to partner with the library in some manner regarding sharing exterior spaces -Council Chambers not to be utilized for community meetings. -Food service Maybe a small café or coffee shop either in the City Hall or in an adjacent building. In-house could be financial challenge for operator. -Police/Courts No,information only. Police service currently contracted with the County. Courts in separate facility. -Fire Yes,for plan review function. Information to be available for remainder of fire department services. -Parking Public parking could possibly be shared with remainder of City Center development. City owned vehicles need secure parking area. City maintenance vehicles to be stored offsite. -Other Parks&Rec.Dept.to be offsite with information available. Space for future City Arborist would be good. -Heritage Museum Possibly,in an interpretive display or rotating exhibit. Photos,memorabilia,artwork,and/or taped stories could provide interest and a unique sense of place. WSU taped the stories of long-time residents during the Washington Centennial Celebration. -Gift Shop/Bookstore Possibly,with tie to Heritage Museum or Chamber of Commerce. -Economic Development Office Possibly,(does not currently exist) may want to allow space for future staff. -Visitor Center Possibly,concierge concept was discussed where information on various city services can be obtained via a greeter,in pamphlet form,and at a convenient computer terminal. -Recreation/Community Center No,CenterPlace at Mirabeau Park fulfills this function.City does need a teen center. December 11,2007 -Gallery or exhibition space for local artists 24 City of Spokane Valley City Hall Program May 13,2008 -Common areas for after hours use,security needs to be addressed -Convention center mentioned as a future city center use 16. Are exterior gathering spaces desired for public meetings and events? November 15,2007 -Yes,gathering spaces for rallies,speeches,guests,community events,parades and holiday displays are desired -Exterior should display native plants and demonstrate stewardship of water resources -Exterior of building should have some kind of iconic feature about it December 11,2007 -Farmer's Market -Arts&Crafts fairs -Public input should be solicited for exterior spaces Environmental 17. Does the City wish to set an example of environmental stewardship? If so,to what extent? November 15,2007 -Yes,City Hall should show leadership and be a symbol for the type of development desired in the future. Public education role is important -Restorative development,rather than just doing less bad,may inspire others -Visible demonstration of sustainability to help with public education -Storm and domestic water management,good daylighting,and healthy environment very important -Green roofs,solar power generation to be considered -Alternative transportation methods to be encouraged.Bike parking and changing/shower facilities desired -Design team to submit follow up questions regarding current energy/resource use and waste to set a project baseline for comparison with the new facility December 11,2007 -Consider monitoring wells for the Aquifer to inform visitors of current water quality -Consider a weather station on site or the roof to monitor weather conditions and report real time energy/ water savings performance of the building to its users Organization 18. Does the Employee List dated 10/24/07 represent all departments?What's missing? November 15,2007 -Yes,all departments are listed. Individual updates are needed for certain positions. HR staff to update list and provide to design team. Contract employees,auditors,and future staff to be addressed in updated list December 11,2007 -HR to include listings for temporary workers if they require workstations 19. Are all staff members on the Employee List expected to be in the new City Hall? November 15,2007 -Yes,except for Parks and Recreation staff who are currently in CenterPlace at Mirabeau Park December 11,2007 -No new comments 20. What is the estimated staff growth for each? November 15,2007 25 City of Spokane Valley City Hall Program May 13,2008 -Some future staff growth is anticipated in all departments -More specific numbers to be determined in the next programming session -Additional support staff for police will be needed if City takes over Police service from the County. A future Police Department will not be located in the new City Hall -See the City's 6-year business plan for more information December 11,2007 -Neil Kersten to copy design team on City's 6-year plan. 21. Are any future departments anticipated? November 15,2007 -City Hall is primarily a planning,permit and legislative office -Utilities are independent agencies,no plan to bring under City control -Police and fire service are to remain in separate facilities. Police service is contracted with the County. If Police switched to City,additional admin support staff will be required -The following were identified as possible future departments: Economic Development Land Management Records Information Technology Facility Management Janitorial -Multi-story building anticipated December 11,2007 -Some growth in all departments should be anticipated,more input to be gathered in January at follow up staff meetings -Other potential future departments Human Resources Neighborhoods -Others future positions/departments to consider; Arts&Cultural Affairs Arborist Boards&Commissions Intergovernmental Relations Health&Human Services Housing Public Information Officer Sustainability and Environment 22. Which departments interact most closely with one another? November 15,2007 -Administration/Finance/Legal/City Council -Community Development/Public Works/Legal -Information Technology/All Departments December 11,2007 -Agreed with the above,more input to be gathered in January at follow up staff meetings 23. Which departments/staff interact with the public on a continual,frequent or infrequent basis: November 15,2007 -Continual: Information Technology via the City website. 26 City of Spokane Valley City Hall Program May 13,2008 -Frequent: Building and Planning,Parks and Recreation,Information Technology(support for public meetings, meetings with vendors and contractors),City Clerks for viewing public records,Human Resources for interviewing -Infrequent: Finance,Legal December 11,2007 -Agreed with the above,except for the following clarification: -Continual: Add City Council,move Building and Planning from Frequent to Continual Work Environment 24. What do you like most about the current work environment(What's working)? November 15,2007 -Good parking -Convenient location -Friendly,can do attitude among staff December 11,2007 -Good staff -High ceilings -Single level (about to change with expansion) -Elevator lobby at top floor provides nice views -Close restaurants -Trees(in back?) 25. What do you dislike about it(What isn't working)? November 15,2007 -Sterile spaces with no color,not welcoming -Wayfinding is poor,customers have trouble finding City Hall offices and must walk through the workspaces to get to the conference rooms -Doesn't fit the image the City would like to portray to its citizens and visitors,looks like a generic office building,not the center of City government -Depressing physical environment,sterile,dull -No connection to the exterior,no views -Does not improve morale -Dysfunctional layout of offices and departments -Inadequate meeting,kitchen,break room and gathering space -Poor control of HVAC systems -Cannot open a window -No place for receiving supplies -Vehicular traffic out front is not pedestrian friendly December 11,2007 -No identity due to non-descript building and poor signage -Not all in one building,confusing to visitors&inefficient for staff -Poor auto access to Sprague -Sterile cubicles 26. Describe your ideal work environment? November 15,2007 -Welcoming and friendly,but with adequate security -Open layout,but with clear definition of public and private spaces -Staff should be visible to public and not hidden in a back room 27 City of Spokane Valley City Hall Program May 13,2008 -Conference rooms for meetings with the public to be close to the lobby and transparent to reinforce concept of open government -Perception of space,not all spaces the same height -Ample natural light brought deep into the spaces -Colorful spaces,not monotone like current offices -Views to green spaces,connection to exterior -Well-designed work centers,work rooms and work stations -Work centers that are separate from work areas -Adjustable height workstations allowing staff to stand or sit -Secure space for storage of personal items and a place to hang your coat -Lots of efficient storage -Good layout areas in work stations and common spaces -Nice kitchen/breakroom with exterior seating area. Size breakroom to allow office-wide gatherings -Locker rooms with showers and bike lockers to encourage exercise and bike commuting -Possibly include an exercise room -Accessible server room -Private conference room with telephone needed for personal calls -Consider technology solutions to reduce space needs and create paperless office where possible -Diesel backup generator for IT December 11,2007 -Agreed with the above,plus... -Quiet room(s)for personal calls,breaks and nursing mothers -Full kitchen with oven,range,dishwasher,microwave,refrigerator/freezer -Conference rooms to accommodate technology/video conferencing -Informal work/study areas for staff use -Workrooms/copy rooms separate from work spaces -Rooftop garden or green spaces possibly with terrace to enjoy views,consider this space for employee break area -Interior green spaces with daylighting -Mud room for inspectors,locate close to inspector vehicle parking -Video production room adjacent to Council Chambers -Staff training classroom for approximately 20-30 people -Consider exterior accommodations for smokers -Small break stations in addition to main kitchen/break room for refilling beverages 27. Any examples of previous work environments you enjoyed?What are they? What did you like about them or made them unique? November 15,2007 -CenterPlace at Mirabeau Park:Good quality materials,views to exterior,good daylighting -Federal Way Permit Center: Functional layout,central routing area for plans,nice,big work room,large central counter with storage underneath that doubled as a gathering space for celebrations December 11,2007 -No new comments 28. Are open or private work spaces preferred?Why? November 15,2007 -Some of both are needed -Many tasks require concentration -Finance and human resources need privacy and lockable record storage -Information technology staff would like a white-noise system if office areas are to remain open -Work spaces must be functional first and foremost 28 City of Spokane Valley City Hall Program May 13,2008 December 11,2007 -Agreed with the above,more input to be gathered in January at follow up staff meetings 29. Do individual employees or teams relocate frequently? Why? Is a flexible floor plan layout desired? November 15,2007 -No,employees do not move frequently,(growth may change this) -Some staff are highly resistant to change -Turnover is relatively low so far(would like to maintain this) -Inspectors and plan reviewers are cross trained,so these staff members rotate in and out more than others -Equity of space is important,workstations should pretty much look the same -IT staff would prefer standardized workstations where possible -Hotel type workstations are needed for contract workers,consultants and auditors December 11,2007 -Agreed with the above,more input to be gathered in January at follow up staff meetings 30. Are ample daylight/views desirable or distractions? Why? November 15,2007 -Desirable,but daylight needs to be controlled to avoid overheating and glare -Good task lighting is also desirable -Minimize artificial lighting if possible December 11,2007 -Agreed with the above 31. Is natural ventilation (windows that open) desired?Why? November 15,2007 -Yes by some,no by others due to dust and pollen impact on interior environment -Individual temperature control more important -Temperature control a big problem in the current City Hall building December 11,2007 -Some thought operable windows posed too many issues with the HVAC system and security -Others liked the idea of having the option to open a window -Seminar Buildings at Evergreen State College in Olympia were cited as a good case study if natural ventilation strategy is to be pursued 32. How often are staff meetings held? How many typically attend? November 15,2007 -Frequency was not addressed -Meetings typically consist of 4-5 people, 10-20 people or 20+people -Occassionally,50 person seated meetings occur -Meetings involving the entire staff currently occur in the Council Chambers -Council needs a pre-function space to have dinner prior to Council meetings December 11,2007 -Agreed with the above,more input to be gathered in January at follow up staff meetings 33. Are informal areas desired for impromptu meetings? November 15,2007 -Yes 29 City of Spokane Valley City Hall Program May 13,2008 December 11,2007 -Informal meeting areas for staff and public are desired for brief sit-down meetings in lieu of talking over a counter.Additional programming info for these spaces to be collected in January 34. Are there other attributes to the building we need to consider? December 11,2007 -Consider weather station on site or roof. See 12/11 response to Question 17 30 City of Spokane Valley City Hall Program May 13,2008 City Council Programming Meeting Notes The following notes were taken from a meeting with the City Council and Department Managers on January 12,2008. Most of the questions were posed to staff and department heads at meetings on November 15,2007,and December 11,2007. Attendees at this meeting generally agreed with input from the November and December meetings. Only new input is noted below. Attached for reference are the notes documenting the prior two meetings. Image/Precedents 1. What image do you believe outsiders have of the Spokane Valley? — Bedroom community of Spokane — Shopping area — Varying businesses — Nice place to live—family oriented — People bringing jobs w/them — Good schools — Affordable 2. What makes Spokane Valley unique? — Job growth/opportunity — Government is known — Easy access to recreation — Conservative — Work hard/play hard ... — Friendly people/open 3. What aspects of Spokane Valley are citizens most proud of? — Spokane River — Not Idaho/Not Spokane — Friendliness — Close to lots of things ...very accessible — Good roads — Environmentally friendly open areas — Cooperative Government — Low crime/safe 4. How would you characterize the area's residents? — Age-Diverse — Independent — Practical — Value education — Great kids! — Conservative(slow to change) — Family-important! 5. How important is the acknowledgement of local history in the new City Hall building? — Very Important!! 6. What other city halls do you admire and why? — Gresham,OR/balance between traditional&contemporary — Canberra,Australia 31 City of Spokane Valley City Hall Program May 13,2008 7. What other city halls do you dislike and why? — Moses Lake — City of Spokane—functional but doesn't look like a city building — Calgary,Alberta 8. What Spokane Valley/Spokane Area buildings do you admire and why? — State of Oregon Public Buildings — AWB Downtown Building — Coeur d'Alene Resort/Hagadone Office Building — Vera Power Economic/Cultural Development 9. What industries/institutions are considered most important to Spokane Valley's economic and cultural development? — Spokane River — Green Industry — High-tech companies... — Bio-tech — Performing arts venue(none currently exists,but should) Visioning 10. City's mission statement is'To deliver efficient and effective services that facilitate economic opportunity and enhance quality of life". How do you envision this being expressed in the new City Hall? — Family-friendly with evening uses — Incorporate features into building and site that appeal to families(i.e.play area outside,kids area in permit center) — Remember that people inside building are more important than the building,building needs to work — Interpretive Center to acknowledge history and inform the public regarding the sustainable features — Coordinate architecture and open spaces with the new Library to form good civic connection between the two 11. Define any specific goals you have for this project. — Iconic feature such as a clock tower and/plaza to serve as a symbol for the city and a meeting place — Design the building and exterior to be very accessible to all people — Design should accommodate weather-extremes,cold and hot to make access safe and comfortable 12. Imagine the City Hall is completed and the date is 2028.You are writing a note to a friend who is coming to visit after 20 years away and are describing the City Hall project.Describe in a sentence or two the completed City Hall. — They thought ahead-design was forward thinking — Warm — Inviting — Sound of water — A place that accommodates multiple generations...grandson&grand-father playing outside — Design ties the city together 32 City of Spokane Valley City Hall Program May 13,2008 Environmental 13.As a community role model,how do you envision the City Hall expressing its leadership in promoting sustainable development? — Definitely should be a sustainable design,extent will be determined by cost of features — Some questioned whether sustainable features should be overtly expressed,building needs to look like a City Hall, not a research center. — Design team to host an upcoming meeting to define the level of green building certification desired Planning 14. What shared uses do you envision for the City Hall,both for the building and site? (i.e. museum,gallery,retail, food service,flex space for future expansion) — Attendees agreed with staff comments(See attached December 11,2007 meeting notes) 15. What civic or community uses do you envision for the exterior spaces of City Hall? Is public art important in these spaces and is 1%for public art a requirement for inclusion in the budget? — Lots of outside uses...community gathering events — Public art question was not answered — Attendees agreed with staff comments(See attached December 11,2007 meeting notes) Organization Are any future city departments anticipated? — Attendees agreed with staff comments(See attached December 11,2007 meeting notes) City Council 17. Approximately how many people need to be able to attend a City Council meeting? Are the meetings televised? Please describe the audio/visual needs. — 100 maximum — Televised meetings not anticipated now,but ability to do so later should be built into the design — Sloped floor versus flat floor discussed. Flat floor viewed as more flexible — Seating area for media and adjacent production room was requested 18. What kinds of spaces are needed to support City Council functions? — Pre-function room/place to eat dinner — Conference room should accommodate 12 people — Some separation desired between C.C.spaces and staff/City Hall spaces 19. Do the council members need office spaces in City Hall?If so,should they be open or private? — Open office spaces for C.C.members — Private office for Mayor 20. Which departments have the most frequent interaction with City Council? Do any of these need to be in close proximity? — Public Information Officer — City Clerk/City manager/Deputy City Manager — Financial — Legal — Proximity details to be addressed in upcoming staff programming meetings(1/17&1/18) 33 City of Spokane Valley City Hall Program May 13,2008 Work Environment 21. What do you like most about the current work environment(What's working)? — Attendees agreed with staff comments(See attached December 11,2007 meeting notes) 22. What do you dislike about it(What isn't working)? — Current office layout is a confusing maze — Attendees agreed with staff comments(See attached December 11,2007 meeting notes) 23. Describe your ideal office and civic building environment. — Attendees agreed with staff comments(See attached December 11,2007 meeting notes) — Need to pay attention to the lobby and gathering spaces 24. Any examples of previous office and civic building environments you enjoyed? -What are they? -What did you like about them or made them unique? — Attendees agreed with staff comments(See attached December 11,2007 meeting notes) Design Process 25. Who else besides City Staff should have input in the City Hall programming? — Attendees agreed with staff comments(See attached December 11,2007 meeting notes) — Consider inviting the Teen Advisory Council to a public open house. Other 26. Are there other aspects of the programming we have overlooked? — No comments 34 SECTION 5: PROJECT DATA City of Spokane Valley City Hall Program May 13,2008 36 City of Spokane Valley City Hall Program May 13,2008 Building Area Summary AREA TOTAL AREA SUB DEPT DEPARTMENT OFFICE/WORKSTATION/ROOM SIZE(Seating) (sf) QTY (sf) TOTAL TOTAL Mayor 12'x18' 216 1 216 COUNCIL CHAMBER Deputy Mayor 10'x15' 150 1 150 &OFFICES Council Member Workstation 8'x8' 64 5 320 Production/Editing Room 8'X8'(*) 64 1 64 Media Interview Area 0 0 1 0 Council Restrooms 5'x7' 35 2 70 Council Chamber (100) 2800 1 2,800 Council Conference Room 12'X20'(20) 240 1 240 Net Area Subtotal 3,860 Circulation/Non-Assignable Area 25% 965 4,825 EXECUTIVE&LEGISLATIVE SUPPORT CITY MANAGER City Manager 15'x15' 225 1 225 City Clerk 10'x15' 150 1 150 Staff Workstations 8'x8' 64 5 320 Public Records Storage Room 10'x 12' 120 1 120 Public Records Viewing Room 10'x10'(4) 100 1 100 915 Circulation/Non-Assignable Area 25% 229 1,144 LEGAL City Attorney 12'x18' 216 1 216 Deputy City Attorney 10'x15' 150 4 600 Staff Workstations 8'x8' 64 3 192 Reception(w/counter) 8'x8' 64 1 64 Records Room 88 1 88 88 Legal Conference Room 10'x18'(10) 180 1 180 Net Area Subtotal 1,340 Circulation/Non-Assignable Area 25% 335 1,675 FINANCE Finance Director 12'x18' 216 1 216 Staff Workstations 8'x10' 80 13 1,040 Finance Conference Room 10'x10'(4) 100 1 100 Auditor Conference Room 10'x16'w/large table 160 1 160 Net Area Subtotal 1,516 Circulation/Non-Assignable Area 25% 379 1,895 37 City of Spokane Valley City Hall Program May 13,2008 AREA TOTAL AREA SUB DEPT DEPARTMENT OFFICE/WORKSTATION/ROOM SIZE(Seating) (sf) QTY (sf) TOTAL TOTAL OPERATIONS AND ADMINISTRATION Deputy City Manager 12'x18' 216 1 216 Central Receptionist 8'x10' 80 1 80 Office Assistant 8'x10' 80 1 80 Public Information Officer 8'x10' 80 1 80 Senior Administrative Analyst 8'x10' 80 1 80 Ops/Admin Staff workstations 8'x10' 80 8 640 Building Mechanics Work Area 12'x15' 180 1 180 Human Resources Manager 10'x15' 150 1 150 HR Staff workstations 8'x10' 80 3 240 Reception/Conference/Waiting 10'x12'(6) 120 1 120 Dept.Conference Room 10'x10'(4) 100 1 100 Net Area Subtotal 1,966 Circulation/Non-Assignable Area 25% 492 2,458 COMMUNITY DEVELOPMENT DEVELOPMENT Senior Engineer 10'x15' 150 1 150 ENGINEERING Staff Workstations 8'x10' 80 8 640 Team Meeting Room 10'x18'(10) 180 1 180 Net Area Subtotal 970 Circulation/Non-Assignable Area 25% 243 1,213 PLANNING Community Development Director 12'x18' 216 1 216 Planning Manager 10'x15' 150 1 150 Senior Planner 8'x10' 80 2 160 Staff Workstations 8'x10' 80 11 880 GIS workstation 8'x12' 96 1 96 Team Meeting Room 10'x18'(10) 180 1 180 Net Area Subtotal 1,682 Circulation/Non-Assignable Area 25% 421 2,103 BUILDING Permit Center Permit Center 917 1 917 Permit Specialist-Building 3'x6'Counter 18 2 36 Office Assistant/Cashier 3'x6'Counter 18 1 18 Permit Specialist-Planning 3'x6'Counter 18 2 36 Net Area Subtotal 1,007 Circulation/Non-Assignable Area 25% 252 1,259 Staff Work Area Building Official 10'x15' 150 1 150 Senior Plans Examiner 10'x15' 150 1 150 Permit Specialist Workstations 8'x8' 64 4 256 Plan Review Workstations 8'x10' 80 1 80 Office Assistant 8'x10' 8 10 80 Compliance Workstations 8'x10' 80 3 240 Inspector Workstations 8'x10' 80 7 560 Common Tables W/Storage 7'x6' 42 2 84 Large Public Conference 20'x30'(20) 600 1 600 Small Public Conference 10'x18'(10) 180 1 180 Team Conference-Staff only 10'x15'(6) 150 1 150 Net Area Subtotal 2,530 Circulation/Non-Assignable Area 25% 633 3,163 38 City of Spokane Valley City Hall Program May 13,2008 AREA TOTAL AREA SUB DEPARTMENT OFFICE/WORKSTATION/ROOM SIZE(Seating) (sf) QTY (sf) TOTAL PUBLIC WORKS General Senior Engineer-Capital Projects 10'x15' 150 1 150 Public Works Director 12'x18' 216 1 216 Staff Workstations 8'x10' 80 10 800 Street Senior Engineer-Traffic 10'x15' 150 1 150 Public Works Superintendent 10'x15' 150 1 150 Flex Workstation-Traffic 8'x10' 80 1 80 Staff Workstations 8'x10' 80 5 400 Stormwater Stormwater Engineer 10'x15' 150 1 150 Staff Workstations 8'x10' 80 18 1,440 Intern Bullpen/Pod to seat 4 16'x20' 320 1 320 Large Shared Conference Room 20'x30'(40) 600 1 600 Informal Conference Area 10'x12' 120 1 120 Net Area Subtotal 4,576 Circulation/Non-Assignable Area 25% 1,144 5,720 LOBBY 3,000 3,000 SUPPORT (I.T./M/E/Ph/Data) 3,450 3,450 RESTROOMS 1,400 1,400 CIRCULATION (+Lobby Spaces on 3,2, &B) 4,500 4,500 OTHER Staff Break Room-Third Level 1,100 Storage-Basement 1,500 Archive Storage-Basement 1,100 Expansion/Gallery/Lease Space 5,700 Staff Training/M.P. Room 1,800 Unfinished Basement 2,000 Net Area Subtotal 13,200 Circulation/Non-Assignable Area 25% 3,300 16,500 TOTAL AREA 54,305 39 City of Spokane Valley City Hall Program May 13,2008 Department Space Requirements COUNCIL CHAMBER& OFFICES Total Square Footage: 4,825 SF Space Function/Activities&Type of Environment Desired Function/Activities: Approve/reject legislation and budget. Host public meetings/hearings. Represent the citizens. Type of Environment Desired: Professional,open,forward thinking,civic,sustainable. Department Work Style(e.g.90%collaborative with 10%need for privacy to complete tasks): Mostly collaborative in Council Chambers and Perfection spaces. Locate near: Main Lobby(should be on ground floor) Locate away from: Council offices away from noise in main lobby. Current Occupancy(Total): Staff 7 Public/Visitors 1-100 Future Occupancy(Total): Staff 7 Public/Visitors 1-100 Workstations&Offices Workstation/Office requirements Open/Flex space Area Private Office Area Shelving Filing Position name: Area size (SF) Qty Room size (SF) Qty (linear ft) (linear ft) Council Member Workstation 8'x8' 64 5 Mayor 12'x18' 216 1 Deputy Mayor 10'x15' 150 1 Support Spaces Production/Editing Room 8'X8'(*) 64 1 at rear of chamber with window Media Interview Area 1 w/green screen TV backdrop Council Restrooms 5'x7' 35 2 adj to Council Conference Room Workstation Power,Telco&Data Needs: All offices to have power,telephone and internet access. Power to have surge protection. 40 City of Spokane Valley City Hall Program May 13,2008 Conference Room Requirements Open/Shared Area Private Area Shelving Size (SF) Qty Size/(Seating) (SF) Qty (linear ft) Council Chamber (100) 2800 1 Council Conference Room 12'X20'(20) 240 1 12 at the table Miscellaneous requirements? Council Chamber seating to be movable. Provide space for press coverage of meetings. Dias to have seating for 11 (7 council, 1 clerk, 1 IT, City Manager,City Attorney). A/V requirements? Chamber to have projection screen,proper lighting and acoustics for television/ radio broadcast,cable tv and internet access;box near dias to convert digital images to broadcast stream;video conferencing capability; voter board to view council votes. Conference room to have conference call,cable tv,internet access, projection screen, built-in counter with sink,white board,adjustable lighting,and daylight control. Department Storage(Non-filing/shelving): Square Footage: SF Details of Storage Items/Needs: Special Equipment(e.g.microfiche viewer,flatbed scanner): A/V consultant to assist with design of council chamber. Large copier in common work center. Personal Safety&Visual Access Needs: Council chamber to be visible from lobby. Department Power,Telco, Data&A/V Needs: Common Areas: Daylight Access&Ventilation Needs: Maintain visibility between lobby and chamber No windows behind Council Chamber dias Controllable daylight and ventilation in Chamber and office suite Performance criteria for interior finishes(e.g.carpet,static dissipative flooring,acoustical ceiling): Ceiling: Acoustically appropriate for Chamber.Acoustical in offices. Walls: Acoustically appropriate for Chamber. No special needs in offices. Flooring: Carpet Miscellaneous Needs&Preferences: Meet with City of Spokane regarding lessons learned during recent Chamber remodel. 41 City of Spokane Valley City Hall Program May 13,2008 CITY MANAGER Total Square Footage: 1,144 SF Space Function/Activities&Type of Environment Desired Function/Activities: City clerk prepares meeting agendas, minutes and maintains/distributes public records. Type of Environment Desired: Professional,open,forward thinking,civic,sustainable. Department Work Style(e.g.90%collaborative with 10%need for privacy to complete tasks): Mostly private in offices. Locate near: Main Lobby(should be on ground floor). Locate away from: Executive offices away from noise in main lobby. Current Occupancy(Total): Staff 7 Public/Visitors 1-4 Future Occupancy(Total): Staff 7 Public/Visitors 1-4 Workstations&Offices Workstation/Office requirements Open/Flex space Area Private Office Area Shelving Filing Position name: Area size (SF) Qty Room size (SF) Qty (linear ft) (linear ft) City Manager 15x15' 225 1 City Clerk 10'x15' 150 1 Staff Workstations 8'x8' 64 5 Workstation Power,Telco&Data Needs: All offices to have power,telephone and internet access. Power to have surge protection. Mayor's office to have space for loveseat,42"diameter table with 4 chairs,and 3'bookshelves. City manager to have space for 36"table,4 chairs, and bookshelves. 42 City of Spokane Valley City Hall Program May 13,2008 Other Room Requirements Open/Shared Area Private Area Shelving Size (SF) Qty Size/(Seating) (SF) Qty (linear ft) Public Records Storage Room 10'x 12' 120 1 Public Records Viewing Room 10'x10'(4) 100 1 Miscellaneous requirements? AN requirements? Department Storage(Non-filing/shelving): Square Footage: SF Details of Storage Items/Needs: Public Records storage room to be fire rated Coat storage closet or cabinet Special Equipment(e.g.microfiche viewer,flatbed scanner): Large copier in common work center. Personal Safety&Visual Access Needs: Department Power,Telco, Data&A/V Needs: Common Areas: Council/Executive office suite to have work center with upper and lower cabinets and large copier. Can be in a separate workroom. Visitor seating for 4 people and coffee table at entry to suite. Daylight Access&Ventilation Needs: Controllable daylight and ventilation in office suite. Performance criteria for interior finishes(e.g.carpet,static dissipative flooring,acoustical ceiling): Ceiling: Acoustical in offices. Walls: No special needs in offices. Flooring: Carpet. Miscellaneous Needs&Preferences: 43 City of Spokane Valley City Hall Program May 13,2008 LEGAL 1,675 SF Space Function/Activities&Type of Environment Desired Function/Activities: Draft legislation and defend City against claims. Primary client is City Staff. Legal works with Human Resources some. Legal does not interface much with Finance or Parks. Type of Environment Desired: Professional,similar to a small law firm. Legal needs its own suite,separate from other departments. Sustainable Department Work Style(e.g.90%collaborative with 10%need for privacy to complete tasks) Mostly private. Acoustical and visual privacy needed between offices. Balance with desire for daylight in all offices. Locate near: City Manager, if possible. Legal works most often with Public Works and Community Development.(can be on upper level.) Locate away from: Lobby and general public. Current Occupancy(Total): Staff 5 1-6 Future Occupancy(Total): Staff 10 1-6 Workstations&Offices Workstation/Office requirements Open/Flex space Area Private Office Area Shelving Filing Position name: Area size (SF) Qty Room size W (SF) (linear ft) (linear ft) City Attorney 12'x18' 18 216 Deputy City Attorney 10'x15' 15 150 Staff Workstations 8'x8' 64 3 Reception(w/counter) 8'x8' 64 1 Support Spaces Records Room 8'x11' 88 1 Workstation Power,Telco&Data Needs: All offices to have power,telephone,data,and internet access. Power to have surge protection. 44 City of Spokane Valley City Hall Program May 13,2008 Conference Room Requirements Open/Shared Private Area Shelving Size Qty Size/(Seating) W (SF) (linear ft) Legal Conference Room 10'x18'(10) 18 180 6' Miscellaneous requirements? Credenza,white board,adjustable lighting,daylight control,bookshelves for legal library. AN requirements? Conference call,cable tv,internet access, projection screen. Department Storage(Non-filing/shelving): Square Footage: SF Details of Storage Items/Needs: Legal Library in Conference room(6'length of wall required for shelves). Secure Records Room-approximately 8'x11'with 6 lateral file cabinets. File cabinets could be in Suite if lockable. File cabinets to be away from public access to suite. Special Equipment(e.g.microfiche viewer,flatbed scanner): Small high counter/table adjacent to records file cabinets for reviewing files. Full size copier/printer/fax. Under counter refrigerator. Personal Safety&Visual Access Needs: Suite and private offices to lock. Legal receptionist and conference room to be near entrance to suite. Conference room to be glass for good visibility. Private offices to be screened from public view. Department Power,Telco, Data&A/V Needs: Daylight Access&Ventilation Needs: Controllable daylight and ventilation desired in all offices. Consider views from building to surroundings. Performance criteria for interior finishes(e.g.carpet,static dissipative flooring,acoustical ceiling): Ceiling: Acoustical Walls: No special needs Flooring: Carpet Miscellaneous Needs&Preferences: Provide 2 chairs and side table for visitors at entry to suite. 45 City of Spokane Valley City Hall Program May 13,2008 FINANCE 1,895 SF Space Function/Activities&Type of Environment Desired Function/Activities: Process payroll,accounts payable/receivable,budget,purchasing,cash receipts from Departments. Information Technology currently in Finance Department. Could be a future independent department. Finance also hosts outside auditors. Visitors consist of staff from other departments. Majority of invoices processed by Finance are generated by Parks and Public Works. Type of Environment Desired: Secure,quiet, no public interaction. Maintain service orientation to visiting staff. Information Technology needs its own secure suite. Department Work Style(e.g.90%collaborative with 10%need for privacy to complete tasks) Private,independent, minimal collaboration. Locate near: Human Resources(can be on an upper level). City Manager/Deputy City Manager's offices is possible(Finance Director interacts frequently). IT server room: Maintain central location in building,328 foot limit on copper wire,locate near IT suite. Locate away from: Lobby and Permit Center Current Occupancy(Total): Staff 10 Public/Visitors 0 Future Occupancy(Total): Staff 14 Public/Visitors 0 Workstations&Offices Workstation/Office requirements Open/Flex space Area Private Office Area Shelving Filing Position name: Area size (SF) Qty Room size (SF) Qty (linear ft) (linear ft) Finance Director 12'x18' 216 1 Staff Workstations 8'x10' 80 13 Workstation Power,Telco&Data Needs: All offices to have power,telephone,data,and internet access. Power to have surge protection. 46 City of Spokane Valley City Hall Program May 13,2008 Conference Room Requirements Open/Shared Area Private Area Shelving Size (SF) Qty Size/(Seating) (SF) Qty (linear ft) Finance Conference Room 10'x10'(4) 100 1 Auditor Conference Room 10'x16'w/large table 160 1 Miscellaneous requirements? Credenza,whiteboard,adjustable lighting,daylight control. Locate conference room near entry to suite. AN requirements? Conference call,cable tv,internet access, projection screen. Department Storage(Non-filing/shelving): Square Footage: SF Details of Storage Items/Needs: Office supplies and equipment,bulk paper goods. Provide convenient elevator access and rear loading access doors for pallets of materials. Finance Storage only: Finance staff manages 1,500 sf warehouse Item Size(width) Qty for office equipment waiting to be sold. 4-drawer Lateral Filing Cabinets 42" 7 Finance file storage(specify amount). 2-drawer under desk filing 35" 4 Payroll file cabinet(secure). 4-drawer Filing Cabinets 15" 2 Lockable storage for City credit cards and store cards 6'tall storage cabinets 36" 2 Special Equipment(e.g.microfiche viewer,flatbed scanner): Deposit box for cash drop off when department is closed. Safe for storage of cash and blank checks. Consider combining with City Clerk's Public Records storage needs. Large copier/printer and smaller desktop printer. Personal Safety&Visual Access Needs: IT would like building set up for future card key access. Security cameras for IT and Finance suites. IT server room to be secure and separate from IT suite. Telecom to be combined with server room. Department Power,Telco, Data&A/V Needs: IT desires diesel generator for computer backup. IT to discuss level of backup necessary with City Manager. Phone system to be VIOP with category 6 cables. IT requests no cords or plugs on floor of server room. Daylight Access&Ventilation Needs: Separate HVAC for Server room only. controllable daylight and ventilation desired in all offices. Performance criteria for interior finishes(e.g.carpet,static dissipative flooring,acoustical ceiling): Ceiling: Acoustical, no ceiling in IT Server Room. Walls: No special needs. Flooring: Carpet in office spaces,sealed concrete in IT server room. Miscellaneous Needs&Preferences: Provide whiteboards in Finance and IT suites. Provide whiteboard in Finance Director's office. IT would like trailer height loading dock to accommodate delivery trucks from UPS and office equipment suppliers. IT needs DMARC closets for each floor to accommodate IT wiring. IT needs large work area for setting up and repair of office equipment. 47 City of Spokane Valley City Hall Program May 13,2008 OPERATIONS AND ADMINISTRATION Total Square Footage: 2,458 SF Space Function/Activities&Type of Environment Desired Function/Activities: Process mail,greet visitors(by phone and in person),central reception/waiting area. Sell business and pet licenses, handle cash. Separate out public records requests. Handle complaint forms and job applications. Greeters direct job applicants to website for hiring status updates. Human Resources handles interviews,staff compensation,benefits and other employment related issues. Public Information Officer is the voice of the city,informs the public of the city's activities, positions and decisions. Deputy City Manager directs staff in this department. Mail processing to be done without leaving central reception counter/workspace Type of Environment Desired: Friendly and welcoming. Consider acoustics at greeter's desk. Need to be able to hear callers. HR and PIO need private spaces. Department Work Style(e.g.90%collaborative with 10%need for privacy to complete tasks): Greeters and analysts work in close collaboration. PIO works independently. HR interfaces with all city staff at some level. Staff work areas need privacy. Locate near: Reception to be highly visible from Lobby. Staff mailboxes to be in close proximity to reception. HR to be near lobby for filling out job applications. HR to use ops/admin conference room for job interviews.(Ground floor location likely). Locate away from: Staff work areas to be located away from noisy areas. Current Occupancy(Total): Staff 9 Public/Visitors 1-10 Future Occupancy(Total): Staff 18 Public/Visitors 1-10 Workstations&Offices Workstation/Office requirements Open/Flex space Area Private Office Area Shelving Filing Position name: Area size (SF) Qty Room size (SF) Qty (linear ft) (linear ft) Deputy City Manager 12'x18' 216 1 Central Receptionist 8'x10' 80 1 Office Assistant 8'x10' 80 1 Public Information Officer 8'x10' 80 1 Senior Administrative Analyst 8'x10' 80 1 Ops/Admin Staff workstations 8'x10' 80 8 Building Mechanics Work Area 12'x15' 180 1 (2 people) Human Resources Manager 10'x15' 150 1 HR Staff workstations 8'x10' 80 3 Workstation Power,Telco&Data Needs: All offices to have power,telephone,data,and internet access. Power to have surge protection. 48 City of Spokane Valley City Hall Program May 13,2008 Conference Room Requirements Open/Shared Area Private Area Shelving Size/(Seating) (SF) Qty Size/(Seating) (SF) Qty (linear ft) Reception/Conference/Waiting 10'x12'(6) 120 1 Dept. Conference Room 10'x10'(4) 100 1 Miscellaneous requirements? Locate both near Receptionist area. AN requirements? Waiting area to have internet access and telephone for local calls. Conference call, cable tv,internet access,and projection screen. Department Storage(Non-filing/shelving): Square Footage: SF Details of Storage Items/Needs: City records archive stored off site. (Need specific space criteria,number of cabinets,etc.) Incoming/Outgoing delivery shelves,(specify#and size) Building cleaning supplies/janitorial Special Equipment(e.g.microfiche viewer,flatbed scanner): Postage machine Room for big wall maps computer kiosk Printer/fax combo Personal Safety&Visual Access Needs: Clear sight lines from lobby to reception required. Department Power,Telco, Data&A/V Needs: Computer terminal required to access information on business licenses. Computer kiosk near reception counter to search City's website and obtain information about the city. Daylight Access&Ventilation Needs: Controllable daylight and ventilation desired in all offices. Performance criteria for interior finishes(e.g.carpet,static dissipative flooring,acoustical ceiling): Ceiling: Acoustical? Walls: No special needs,tack board or display case. Flooring: Carpet in office areas. Miscellaneous Needs&Preferences: Need separate area for public info/electronic kiosk,city staff business cards and brochures. Need storage room for building maintenance supplies. 49 City of Spokane Valley City Hall Program May 13,2008 COMMUNITY DEVELOPMENT: DEVELOPMENT ENGINEERING Total Square Footage: 1,213 SF Space Function/Activities&Type of Environment Desired Function/Activities: Intake, review and approve land use applications and building permits Intake area to be separate from Building's. Design and coordinate with outside consultants regarding City planning projects in the Permit Center. Store and retrieve public records. Forward to City Clerk for viewing by public. Maintain central address file. Separate file maintained for every address in City. Type of Environment Desired: Professional,quiet,peaceful in staff work area. Friendly,service oriented in land use intake area/permit center. Sustainable. Department Work Style(e.g.90%collaborative with 10%need for privacy to complete tasks): Mostly private,independent. Collaboration and conference calls take place in enclosed conference rooms. Locate near: Building and Planning Divisions Lobby(can be on second level) Central address files Development Inspector near Building Inspector Locate away from: Noisy areas,need acoustical/visual separation of staff work areas from intake area/permit center. Current Occupancy(Total): Staff 27 Public/Visitors 1-8 Future Occupancy(Total): Staff 27 Public/Visitors 1-8 Workstations&Offices Workstation/Office requirements Open/Flex space Area Private Office Area Shelving Filing Position name: Area size L W (SF) Qty Room size (SF) Qty (linear ft) (linear ft) Senior Engineer 10'x15' 150 1 Staff Workstations 8'x10' 8 10 80 8 1 shared with Public Works Office Equipment Needs: Private offices to have desk with sidebar and rear credenza, 3'conference table with 4 chairs, bookshelves. Workstations: File cabinet,shelving,good task lighting Workstation Power,Telco&Data Needs: All offices to have power,telephone,data,and internet access. Power to have surge protection. 50 City of Spokane Valley City Hall Program May 13,2008 Conference Room Requirements Open/Shared Area Private Area Shelving Size L W (SF) Qty Size/(Seating) (SF) Qty (linear ft) Team Meeting Room 10'x18'(10) 180 1 Locate near public area to prevent traffic in staff area Miscellaneous requirements? Credenza,whiteboard,adjustable lighting,daylight control A/V requirements? Conference call,cable tv,internet access, projection screen Department Storage(Non-filing/shelving): Square Footage: SF Details of Storage Items/Needs: Public Records files(define lineal feet of shelving). Flat files(define size and quantity). Three(3)bookcases for technical&reference documents File cabinets(define type,size and number of each kind) Current Planning files area is 11'x16',with an addition of 11'x13'. Development Engineering files are in(4)7'x9'-6"closets,with(11) 18"wide x 25-1/4"deep file cabinets per closet. with current files in D.E.area in(6) 18"w x 26"deep x 4 drawer cabinets. D.E.files can be remote in basement. Special Equipment(e.g.microfiche viewer,flatbed scanner): Large monitor for GIS workstation(specify size). (2)Large format copier/scanners, (1) 11x17 copier,(1)trimmer,(1)laminating machine(provide sizes). Personal Safety&Visual Access Needs: Staff work areas to be out of view of public lobbies/waiting areas. Public to be visible to Office Assistant upon entering staff work area. Intake area to be visible from main lobby. Staff work area to be secure after regular work hours. Department Power,Telco, Data&A/V Needs: Common Areas: Workroom for supplies,coffee,refrigerator(specify approximate size). Waiting area with seating for four in staff work area. Daylight Access&Ventilation Needs: Controllable daylight and ventilation desired in all offices. Avoid daylight on public records and map storage areas. Performance criteria for interior finishes(e.g.carpet,static dissipative flooring,acoustical ceiling): Ceiling: Acoustical/sound absorbing in staff work areas. Walls: No special needs. Flooring: Carpet in staff work areas. Miscellaneous Needs&Preferences: Department to share large layout table with Building Department(see Building). Current size of typical cubicle is 8'X10'. Provide central location for(6)36"x48"plat maps. Wall to hang reference maps 51 City of Spokane Valley City Hall Program May 13,2008 COMMUNITY DEVELOPMENT: PLANNING Total Square Footage: 2,103 SF Space Function/Activities&Type of Environment Desired Function/Activities: Intake, review and approve land use applications and building permits. Intake area to be separate from Building's. Design and coordinate with outside consultants regarding City planning projects in the Permit Center. Store and retrieve public records. Forward to City Clerk for viewing by public. Maintain central address file. Separate file maintained for every address in City. Type of Environment Desired: Professional,quiet, peaceful in staff work area. Friendly,service oriented in land use intake area/permit center. Sustainable. Department Work Style: Mostly private, independent. Collaboration and conference calls take place in enclosed conference rooms. 60% collaborative with 40%need for privacy to complete tasks Locate near: Building Division + Development Engineering Lobby(can be on second level) Central address files Locate away from: Noisy areas, need acoustical/visual separation of staff work areas from intake area/permit center. Current Occupancy(Total): Staff 27 Public/Visitors 1-8 Future Occupancy(Total): Staff 27 Public/Visitors 1-8 Workstations&Offices Workstation/Office requirements Open/Flex space Area Private Office Area Shelving Filing Position name: Area size (SF) Qty Room size (SF) Qty (linear ft) (linear ft) Community Development Director 12'x18' 216 1 Planning Manager 10'x15' 150 1 Senior Planner 8'x10' 80 2 Staff Workstations 8'x10' 80 11 (1 shared with Public Works) GIS workstation 8'x12' 96 1 Office Equipment Needs: Private offices to have desk with sidebar and rear credenza, 3'conference table with 4 chairs, bookshelves. Workstations: File cabinet,shelving,good task lighting Workstation Power,Telco&Data Needs: All offices to have power,telephone,data,and internet access. Power to have surge protection. 52 City of Spokane Valley City Hall Program May 13,2008 Conference Room Requirements Open/Shared Area Private Area Shelving Size (SF) Qty Size/(Seating) (SF) Qty (linear ft) Team Meeting Room 10'x18'(10) 180 1 -Locate near public area to prevent traffic in staff area Miscellaneous requirements? Credenza,whiteboard,adjustable lighting,daylight control Operable wall adjacent to staff area to accommodate growth AN requirements? Conference call,cable tv, internet access,projection screen Department Storage(Non-filing/shelving): Square Footage: SF Details of Storage Items/Needs: Public Records files(define lineal feet of shelving). Flat files(define size and quantity). File cabinets(define type,size and number of each kind) Current planning files area is 11'x16'and Development Engineering files are in(4)7'x9'-6"closets,with(11) 18"wide X 25-1/4"deep file cabinets per closet. D.E.files cab be remote in new building. Special Equipment(e.g.microfiche viewer,flatbed scanner): Large monitor for GIS workstation(specify size). Large format printers,copiers,trimmer,laminating machine(provide sizes). Personal Safety&Visual Access Needs: Staff work areas to be out of view of public lobbies/waiting areas. Public to be visible to Office Assistant upon entering staff work area. Intake area to be visible from main lobby. Staff work area to be secure after regular work hours. Department Power,Telco, Data&A/V Needs: Common Areas: Workroom for supplies,coffee,refrigerator(specify approximate size). Waiting area with seating for four in staff work area. Daylight Access&Ventilation Needs: Controllable daylight and ventilation desired in all offices. Avoid daylight on public records and map storage areas. Performance criteria for interior finishes(e.g.carpet,static dissipative flooring,acoustical ceiling): Ceiling: Acoustical/sound absorbing in staff work areas. Walls: No special needs. Flooring: Carpet in staff work areas. Miscellaneous Needs&Preferences: Department to share large layout table with Building Department(see Building). Copier to be close to Planners and Administrative Assistant Deanna Griffith. Current size of typical cubicle is 8'X10'. Provide central location for(6)36"x48"plat maps. 53 City of Spokane Valley City Hall Program May 13,2008 COMMUNITY DEVELOPMENT: BUILDING Total Square Footage: 3,163 SF Space Function/Activities&Type of Environment Desired Function/Activities: 4 Functions: Permit Center, Plan Review, Compliance and Inspection. Permit Center provides information, receives permit application corrections and complaints,processes payments and issues permits. Plan Review checks permit applications for code compliance and issues correction notices. Compliance follows up on code violations. Inspection Reviews buildings and construction to confirm compliance with building codes and approved permit documents. Type of Environment Desired: Permit Center: Friendly and welcoming,but professional. Space to be relaxing and facilitate open/partnering relationship with customers. Transparency of operations is important. Staff Work Areas: Quiet and professional to promote concentration. Sustainable in both Department Work Style(e.g.90%collaborative with 10%need for privacy to complete tasks): Permit Center to be very collaborative space. Staff work area 30%collaborative,60%private, 10%storage. Locate near: Permit Center to be clearly visible from Public Lobby(can be on 2nd level). Permit Center and Plan Review to be close,but acoustically separate. Cashier to be next to Permit Specialist counters, Inspectors to be near Compliance. Planning Division+Development Engineering Locate away from: Acoustically separate Permit Center from Staff work areas. Code compliance staff can be independent from other Building Department staff except Inspectors. Separate staff work areas from copiers Current Occupancy(Total): Staff 15 Public/Visitors 20? Future Occupancy(Total): Staff 20 Public/Visitors 30? Workstations&Offices Workstation/Office requirements Open/Flex space Area Private Office Area Shelving Filing Position name: Area size (SF) Qty Room size (SF) Qty (linear ft) (linear ft) Permit Center 917 1 Permit Specialist-Building 3'x6'Counter 18 2 Office Assistant/Cashier 3'x6'Counter 18 1 Permit Specialist-Planning 3'x6'Counter 18 2 Staff Work Area: Building Official 10'x15' 150 1 Senior Plans Examiner 10'x15' 150 1 Permit Specialist Workstations 8'x8' 64 4 Plan Review Workstations 8'x10' 80 1 Office Assistant 8'x10' 80 1 Compliance Workstations 8'x10' 80 3 Inspector Workstations 8'x10' 80 7 Common Tables W/Storage 7'x6' 42 2 Workstation Power,Telco&Data Needs: All offices to have power,telephone,data,and internet access. Power to have surge protection. Workstations: File cabinet,shelving,good task lighting 54 City of Spokane Valley City Hall Program May 13,2008 Conference Room Requirements Open/Shared Area Private Area Shelving Size (SF) Qty Size/(Seating) (SF) Qty (linear ft) Large Public Conference 20'x30'(20) 600 1 w/glass walls in Permit Ctr Lobby Small Public Conference 10'x18'(10) 180 1 w/glass walls near Permit Ctr Lobby Team Conference-Staff only 10'x15'(6) 150 1 Miscellaneous requirements? Credenza,whiteboard,adjustable lighting,daylight control, Codebook library in Team meeting room. A/V requirements? Conference call,cable tv,internet access,projection screen,video conferencing in large conference room. Department Storage(Non-filing/shelving): Square Footage: SF Details of Storage Items/Needs: Permit Center: Permit Submittal Shelving Display space for information,business cards and self help(specify#of lineal feet). Coat storage for visitors(specify#and whether on hooks or in a cabinet). Address coat and boot storage for staff either in cubicles or in common locker rooms. Movable files(specify#and size). Special Equipment(e.g.microfiche viewer,flatbed scanner): Copier,fax machine: locate close to Permit Center Counter. Cash box. Display boards in lobby to announce postings Printer,address label makers for Compliance Scanner/Large plotter Personal Safety&Visual Access Needs: Need complete visual access of conference rooms from Permit Center Lobby. Staff work areas should not be visible from Permit Center Lobby. Provide panic alarms at counters in Permit Center Lobby,alarms to activate strobes in supervisor's offices. Alarms to dial law enforcement at night. Department Power,Telco, Data&A/V Needs: Common Areas: Provide table and chairs in Permit Center Lobby for brief meetings. Provide additional seating for those waiting in Permit Center Lobby(specify seating capacity). Provide internet access in Permit Center Lobby Provide separate staff entrance with mud room and lockers for inspectors. Daylight Access&Ventilation Needs: Controllable daylight and ventilation desired in all offices. Performance criteria for interior finishes(e.g.carpet,static dissipative flooring,acoustical ceiling): Ceiling: Acoustical in staff work areas Walls: No special needs, Bull nose corners noted by Nik Bentley. Flooring: carpet in staff work areas. Hard surface flooring in inspectors work area and Permit Center Lobby. Miscellaneous Needs&Preferences: Permit Specialists cannot take money. Payments must be made to cashier. Mary Kate to forward design team photos of Federal Way Permit Center. Permit Specialists to assist customers at seated low counters,not standing height,greeting counter can be higher. Vehicle key lockbox. Basketball hoop in parking lot for staff. Typical Plan Review Cubicle: Layout space large enough for 2 sets of plans(30"deep counters for plan layout) Room for code books,questions,phone,phone log,computer,and adjacent storage space for reviews in progress. Storage should clearly define status of review so others can readily confirm status for customers. 55 City of Spokane Valley City Hall Program May 13,2008 PUBLIC WORKS 5,720 SF Space Function/Activities&Type of Environment Desired Function/Activities: Design,coordinate and manage capital projects with in-house staff,outside consultants and other jurisdictions. Host open houses to obtain public input on projects. Host bid openings,preconstruction meetings and consultant jurisdiction meetings. Streets staff conducts site visits and performs work in the field. Senior Traffic Engineer works closely with Community Development. Type of Environment Desired: Professional,quiet,similar to an engineering firm for internal team. Sustainable Mud room/changing area for streets field staff(see common areas below). Department Work Style(e.g.90%collaborative with 10%need for privacy to complete tasks): Mostly private,minimal public interaction in staff work area. Collaboration with consultants,staff and other agencies limited to conference rooms. Locate near: Finance and Legal Departments(can be on upper level). Locate away from: Permit Center, Main Lobby,noisy areas. Current Occupancy(Total): Staff 22 Public/Visitors 1-40 Future Occupancy(Total): Staff 38 Public/Visitors 0 Workstations&Offices Workstation/Office requirements Open/Flex space Area Private Office Area Shelving Filing Position name: Area size (SF) Qty Room size (SF) Qty (linear ft) (linear ft) Public Works Director 12'x18' 216 1 Senior Engineer-Capital Projects 10'x15' 150 1 Staff Workstations 8'x10' 80 10 Senior Engineer-Traffic 10'x15' 150 1 Public Works Superintendent 10'x15' 150 1 Flex Workstation-Traffic 8'x10' 80 1 Staff Workstations 8'x10' 80 5 Stormwater Engineer 10'x15' 150 1 Staff Workstations 8'x10' 80 18 Intern Bullpen/Pod to seat 4 16'x20' 320 1 Workstation Power,Telco&Data Needs: All offices to have power,telephone,data,and internet access. Power supply to have surge protection. Public Works Director to have space for drafting table and bookshelves. 56 City of Spokane Valley City Hall Program May 13,2008 Conference Room Requirements Open/Shared Area Private Area Shelving Size (SF) Qty Size/(Seating) (SF) Qty (linear ft) Large Shared Conference Room 20'x30'(40) 600 1 in Permit Center Informal Conference Area 10'x12' 120 1 Miscellaneous requirements? Credenza,whiteboard,adjustable lighting,daylight control,display rails on walls of large conference room. A/V requirements? Conference call,cable tv,internet access,projection screen, large flat screen display,smartboart? Department Storage(Non-filing/shelving) Square Footage: SF Details of Storage Items/Needs: Library/file room with hanging files for plans and shelving for manuals and submittals. May need storage space for street and utility maps(County currently storing these). Public works to provide additional specific input on storage needs. Special Equipment(e.g.microfiche viewer,flatbed scanner): Copier,trimmer,plotter(provide sizes). Would like large format scanner(specify size). Large flat panel display showing traffic in real time. Personal Safety&Visual Access Needs: Locate(2)administrative staff workstations near entrance to suite. Suite to be visible from elevator lobby. Suite to be secure after regular work hours. Department Power,Telco, Data&A/V Needs: Common Areas: Display area regarding stormwater reuse in lobby. Display area regarding current Public Works projects Mud Room: Space to have direct access to staff parking. Used by Streets Field staff and building inspectors. Provide minimum of(6)lockers for Public Works staff,mud sink,space for hard hats and raincoats. Bicycle Storage: Provide closet shared with other departments. Daylight Access&Ventilation Needs: Controllable daylight and ventilation desired in all offices. Performance criteria for interior finishes(e.g.carpet,static dissipative flooring,acoustical ceiling): Ceiling: Acoustical Walls: No special needs. Flooring: Carpet in staff work areas. Miscellaneous Needs&Preferences: No counter required in staff work area for greeting visitors. finish out stairs and provide windows,if possible,to encourage use. Provide staff quiet room with telephone and window,if possible,for personal calls,nursing mothers,breaks. Share with other departments. Does not have to be in Public Works suite. (1)workstation to be for traffic monitoring. Needs to accommodate traffic condition monitors and traffic counter. 57 City of Spokane Valley City Hall Program May 13,2008 MAIN PUBLIC LOBBY 3,000 SF Space Function/Activities&Type of Environment Desired Function/Activities: Visitors will enter the building through this space-after passing through possible security checkpoint. Visitors will access council chambers,meeting rooms,department staff,etc. Visitors will enter circulation pathways,enter restrooms,etc. Visitors will access city&community information through kiosks/info desk/bulletin boards/displays/etc. The lobby will provide people with casual,informal places to meet&talk. This space will be used for community presentations,holiday displays&events,special speakers/groups,etc. Type of Environment Desired: Open,spacious,ample daylight. Friendly&inviting. Active,colorful space. Message to visitors: this is a place to meet,talk,learn,do business,etc. Serve as the'living room"for the city hall. Provide a sense of civic/community pride. Provide an acknowledgement of history of city®ion. Department Work Style(e.g.90%collaborative with 10%need for privacy to complete tasks): N/A Locate near: Main Entrance Council Chambers Meeting/Conference Rooms Vertical Circulation Main Level Lease Space/Gallery Space Public Restrooms Locate away from: Staff entrance. Current Occupancy(Total): Staff Public/Visitors Future Occupancy(Total): Staff Public/Visitors 0 Workstations&Offices Workstation/Office requirements Open/Flex space Area Private Office Area Shelving Filing Position name: Area size (SF) Qty Room size (SF) Qty (linear ft) (linear ft) Workstation Power,Telco&Data Needs: 58 City of Spokane Valley City Hall Program May 13,2008 Conference Room Requirements Open/Shared Area Private Area Shelving Size (SF) Qty Size/(Seating) (SF) Qty (linear ft) Miscellaneous requirements? NV requirements? Department Storage(Non-filing/shelving): Square Footage: SF No specfic storage located directly in Main Lobby. Special Equipment(e.g.microfiche viewer,flatbed scanner): AN consultant to assist with design of Main Lobby. Personal Safety&Visual Access Needs: Security system-possible security checkpoint at main entrance. Provide panic alarms at information desk/adjacent offices/counters,alarms to activate strobes in supervisor's offices. Provide directional signage/way-finding system in Lobby. Department Power,Telco, Data&A/V Needs: Provide AN system for possible public functions(presentations,speeches,etc.)in Main Lobby. Daylight Access&Ventilation Needs: Controllable daylight and ventilation in Main Lobby. Performance criteria for interior finishes(e.g.carpet,static dissipative flooring,acoustical ceiling): Ceiling: Blend of acoustical,possibly wood,gyp. board. Possible special ceiling accents/features. Walls: Possible wainscoting of some type in this area. Durable wall finishes. Flooring: Hard surface-possibly tile. Limited carpet-only in seating areas. Miscellaneous Needs&Preferences: Location for permanent or rotating public art installations/displays. Location for displays of city&community events,meetings,calendars,special groups,etc. Possible location for local heritage museum displays. Provide casual seating/meeting areas. Further meetings needed with key city staff to help define this space. 59 City of Spokane Valley City Hall Program May 13,2008 SERVICE & SUPPORT 3,450 SF Space Function/Activities&Type of Environment Desired Function/Activities: HVAC equipment rooms. Electrical equipment rooms. Communications equipment rooms. Custodial equipment&supplies. Building maintenance equipment&supplies. Staff exercise and bike storage Type of Environment Desired: Clean,efficient spaces. Well-organized spaces. Highly durable finishes. Department Work Style(e.g.90%collaborative with 10%need for privacy to complete tasks): Locate near: Vertical circulation Restrooms Locate away from: Main Lobby Council Chambers Meeting Rooms Current Occupancy(Total): Staff Public/Visitors Future Occupancy(Total): Staff Public/Visitors 0 Workstations&Offices Workstation/Office requirements Open/Flex space Area Private Office Area Shelving Filing Position name: Area size (SF) Qty Room size (SF) Qty (linear ft) (linear ft) Workstation Power,Telco&Data Needs: 60 City of Spokane Valley City Hall Program May 13,2008 Conference Room Requirements Open/Shared Area Private Area Shelving Size (SF) Qty Size/(Seating) (SF) Qty (linear ft) Miscellaneous requirements? NV requirements? Department Storage(Non-filing/shelving): Square Footage: SF Special Equipment(e.g.microfiche viewer,flatbed scanner): Personal Safety&Visual Access Needs: Department Power,Telco, Data&A/V Needs: Daylight Access&Ventilation Needs: Performance criteria for interior finishes(e.g.carpet,static dissipative flooring,acoustical ceiling): Ceiling: Walls: Flooring: Miscellaneous Needs&Preferences: 61 City of Spokane Valley City Hall Program May 13,2008 PUBLIC RESTROOMS 1,400 SF Space Function/Activities&Type of Environment Desired Function/Activities: Use restroom,wash hands,change diapers,nurse babies Type of Environment Desired: Bright,clean,usable,functional Highly durable finishes Easily maintained finishes&fixtures Department Work Style(e.g.90%collaborative with 10%need for privacy to complete tasks): N/A Locate near: Main Lobby, Council Chambers, Meeting Rooms Staff meeting areas Staff Break Room/Staff Fitness Room Locate away from: Current Occupancy(Total): Staff Public/Visitors Future Occupancy(Total): Staff Public/Visitors 0 Workstations&Offices Workstation/Office requirements Open/Flex space Area Private Office Area Shelving Filing Position name: Area size (SF) Qty Room size (SF) Qty (linear ft) (linear ft) Workstation Power,Telco&Data Needs: No telephone or data lines 62 City of Spokane Valley City Hall Program May 13,2008 Conference Room Requirements Open/Shared Area Private Area Shelving Size (SF) Qty Size/(Seating) (SF) Qty (linear ft) Miscellaneous requirements? A/V requirements? Furniture&Equipment in each: Square Footage: SF One countertop with multiple basins Multiple fixtures;toilets in women's,toilets and urinals in men's. ADA accessible fixtures as required by code Stalls need hook on back of door and shelf for personal items;seat cover dispenser in each;sanitary disposal in women's Toilet paper dispenser need to be high capacity Mirror above basins Soap and paper towel dispenser Integrated waste receptacles large capacity Diaper changing unit in each with trash receptacle Bench seat in women's for nursing Additional waste receptacle near door Display board for city events Storage cabinets helpful for supplies Personal Safety&Visual Access Needs: Department Power,Telco, Data&A/V Needs: No telephone or data lines Daylight Access&Ventilation Needs: Normal lighting level including appropriate lighting at entry and in stalls-no dark shadows;child friendly Separate HVAC zone from City Hall proper Performance criteria for interior finishes(e.g.carpet,static dissipative flooring,acoustical ceiling): Ceiling: Acoustical ceiling or gyp. board Walls: Full height or wainscot of ceramic tile on walls. Soundbatt insulation in all perimeter walls. Flooring: Ceramic tile or sheet vinyl Miscellaneous Needs&Preferences: 63 City of Spokane Valley City Hall Program May 13,2008 VERTICAL CIRCULATION 4,500 SF Space Function/Activities&Type of Environment Desired Function/Activities: Provide visitors&staff with circulation through the building via stairways&elevators. Provide easy&efficient access to various levels of the building. Type of Environment Desired: Welcoming,convenient locations. User-friendly for all age groups. Good signage&way-finding. Department Work Style(e.g.90%collaborative with 10%need for privacy to complete tasks): N/A Locate near: Main Lobby Meeting rooms Locate away from: Current Occupancy(Total): Staff Public/Visitors Future Occupancy(Total): Staff Public/Visitors 0 Workstations&Offices Workstation/Office requirements Open/Flex space Area Private Office Area Shelving Filing Position name: Area size (SF) Qty Room size (SF) Qty (linear ft) (linear ft) Workstation Power,Telco&Data Needs: N/A 64 City of Spokane Valley City Hall Program May 13,2008 Conference Room Requirements Open/Shared Area Private Area Shelving Size (SF) Qty Size/(Seating) (SF) Qty (linear ft) Miscellaneous requirements? A/V requirements? Department Storage(Non-filing/shelving): Square Footage: SF N/A Special Equipment(e.g.microfiche viewer,flatbed scanner): N/A Personal Safety&Visual Access Needs: Provide Areas of Evacuation Assistance-as required by code. Provide all signage&communication equipment-as required by code. Department Power,Telco, Data&A/V Needs: Daylight Access&Ventilation Needs: Performance criteria for interior finishes(e.g.carpet,static dissipative flooring,acoustical ceiling): Ceiling: Acoustical Walls: Flooring: Carpet or ceramic tile Miscellaneous Needs&Preferences: 65 City of Spokane Valley City Hall Program May 13,2008 Adjacency Matrix DEPARTMENTS/SPACES ACCESS V o cc w Z w oZ z CI C Z C7 D f J w < O U cc w O F F Y Z Q F Z w z ~ Q Z w cc \ w }cc 2 ~ z C7 Uj N 0 m 2 6 O Q w Z o LU O D Z Z Z Z a C7 Y Y Y 2 o OJ cc N N Z C7 N w0 D O Z Z >- = cc Y D w Y Z Q O Z w J Z O O O m U t < o cc Y a cc z J m J ,TDctl X Q < < < > < w cc cc d < O O O Li Li Li J U 2 m w 0 0 a J � o - m J J J Z Z J w w w J w 2 2 }F X :ii a a a Q O J m > I— X X o w J 0 0 0 O CU CU CU m m m 2 u m cn cn cn a a cn w w Y Y Y CITY COUNCIL(OFFICES) Y? N Y EXECUTIVE/CITY MANAGER Y? Y Y Y N LEGAL 1 Y N N OPS.&ADMIN.-DEPUTY CITY MGR Y Y Y Y OPS.&ADMIN.-HUMAN RESOURCES Y N OPS.&ADMIN.-FINANCE N OPS.&ADMIN.-I.T. Y Y Y C.D.-DEVELOPMENT Y Y C.D.-PLANNING Y C.D.-BUILDING Y Y N PUBLIC WORKS-GENERAL w U Y N PUBLIC WORKS-STREETS cL N PUBLIC WORKS-STORMWATER co Y Y Y Y MAIN LOBBY o7 H Y Y Y COUNCIL CHAMBER z w Y Y PUBLIC RESTROOMS 2 Y Y STAFF MUD/LOCKER ROOM Q Y STAFF BREAK ROOM/KITCHEN w STAFF EXERCISE ROOM 0 Legend: Y PUBLIC PEDESTRIAN ENTRY Desirable Adjacency: Y Y PUBLIC PARKING ENTRY Undesirable Adjacency: N N STAFF PARKING ENTRY Proximity Not Important: EXTERIOR PLAZA EXTERIOR ROOF DECK 66 City of Spokane Valley City Hall Program May 13,2008 Staff List:Current and Projected COUNCIL Space needs Position Title Office Cube COUNCILMEMBER x COUNCILMEMBER x COUNCILMEMBER x DEPUTY MAYOR x MAYOR x COUNCILMEMBER x COUNCILMEMBER x CURRENT STAFF 7 EXECUTIVE&LEGISLATIVE SUPPORT City Manager Space needs Position Title Office Cube CITY MANAGER x CITY CLERK x ADMINISTRATIVE ASSISTANT x ADMINISTRATIVE ASSISTANT x DEPUTY CITY CLERK x CURRENT STAFF 5 Future: DEPUTY CITY CLERK x DEPUTY CITY CLERK x FUTURE STAFF 2 Legal Space needs Position Title Office Cube CITY ATTORNEY x LEGAL INTERN x LEGAL INTERN x DEPUTY CITY ATTORNEY x ADMINISTRATIVE ASSISTANT x CURRENT STAFF 5 Future: DEPUTY CITY ATTORNEY x DEPUTY CITY ATTORNEY x DEPUTY CITY ATTORNEY x ADMINISTRATIVE ASSISTANT x FUTURE STAFF 4 Finance Space needs Position Title Office Cube ACCOUNTING TECHNICIAN x FINANCE DIRECTOR x ACCOUNTANT/BUDGET ANALYST x IT SPECIALIST x ACCOUNTING MANAGER x IT SPECIALIST x ACCOUNTANT/BUDGET ANALYST x ACCOUNTANT/BUDGET ANALYST x GIS/DATABASE ADMINISTRATOR x INTERN x CURRENT STAFF 10 Future: ACCOUNTANT x ADMINISTRATIVE ASSISTANT x IT SPECIALIST x IT SPECIALIST x FUTURE STAFF 4 67 City of Spokane Valley City Hall Program May 13,2008 OPERATIONS&ADMINISTRATION Deputy City Manager Space needs Position Title Office Cube ADMINISTRATIVE ASSISTANT x DEPUTY CITY MANAGER x CENTRAL RECEPTIONIST x SR.ADMINISTRATIVE ANALYST x PUBLIC INFORMATION OFFICER x ADMINISTRATIVE ANALYST x OFFICE ASSISTANT II x CURRENT STAFF 7 Future: ADMINISTRATIVE ANALYST x INTERN PUBLIC INFORMATION OFFICER x PUBLIC INFORMATION ASSISTANT x Building MAINTENANCE MECHANIC - Building MAINTENANCE MECHANIC - INTERN PUBLIC INFORMATION OFFICER x INTERN ADMINIDTRATIVE ASSISTANT x FUTURE STAFF 7 Human Resources Space needs Position Title Office Cube HUMAN RESOURCES MANAGER x HUMAN RESOURCES TECHNICIAN x CURRENT STAFF 2 Future: HR ASSISTANT x HR ASSISTANT x FUTURE STAFF 2 68 City of Spokane Valley City Hall Program May 13,2008 COMMUNITY DEVELOPMENT Development Engineering Space needs Position Title Office Cube ENGINEER x ENGINEERING TECHNICIAN x ENGINEERING TECHNICIAN x/2 ENGINEERING TECHNICIAN x/2 SENIOR ENGINEER x SENIOR ENGINEER x ENGINEERING TECHNICIAN x CONSTRUCTION INSPECTOR x OFFICE ASSISTANT I x ASSISTANT TRAFFIC ENGINEER x CURRENT STAFF 9 Planning DIRECTOR x ADMINISTRATIVE ASSISTANT x PLANNING INTERN x PLANNING INTERN x ASSOCIATE PLANNER-CURRENT x SENIOR PLANNER x SENIOR PLANNER x PLANNING MANAGER-LT x ASSOCIATE PLANNER x ASSISTANT PLANNER x ASSISTANT PLANNER x PLANNING TECHNICIAN x OFFICE ASSISTANT I x ASSISTANT PLANNER x GIS SPECIALIST-COUNTY CONTRACT x CURRENT STAFF 15 Building BUILDING INSPECTOR II x BUILDING INSPECTOR II x PERMIT SPECIALIST x CODE ENFORCEMENT OFFICER x CONSTRUCTION INSPECTOR x CONSTRUCTION INSPECTOR x PLANS EXAMINER x SENIOR PERMIT SPECIALIST x SENIOR PLANS EXAMINER x BUILDING INSPECTOR II x CODE ENFORCEMENT OFFICER x BUILDING INSPECTOR II x BUILDING OFFICIAL x PERMIT SPECIALIST x OFFICE ASSISTANT II x CURRENT STAFF 15 Future: CODE COMPLIANCE OFFICER x ON CALL BUILDING INSPECTOR x PERMIT SPECIALIST x FIRE DEPARTMENT PLAN REVIEW SPACE x FUTURE STAFF 4 69 City of Spokane Valley City Hall Program May 13,2008 PUBLIC WORKS General Fund Space needs Position Title Office Cube SENIOR ENGINEER CAPITAL PROJECTS x ENGR. TECH. I x PUBLIC WORKS DIRECTOR x ENGR. TECH. II x ADMINISTRATIVE ASSISTANT x SENIOR ENGINEER-PROJECT MGR. x SENIOR ENGINEER-PROJECT MGR. x ASSISTANT ENGINEER x ENGR. TECH. I x ADMINISTRATIVE ASST. x TEMP. CONSTRUCTION INSPECTOR x ENGINEERING INTERN x CURRENT STAFF 12 Street Fund SENIOR ENGINEER-TRAFFIC x ASSISTANT ENGINEER x MAINTENANCE INSPECTOR x PUBLIC WORKS SUPERINTENDENT x SENIOR ENGINEER-PLANNING&GRANTS x TRAFFIC INTERN x ENGINEER- PAVEMENT MANAGEMENT x CURRENT STAFF 7 Stormwater Fund STORMWATER ENGINEER x STORMWATER ASSISTANT ENGINEER x ENGINEERING TECHNICIAN x MAINTENANCE INSPECTOR x STORMWATER INTERN x STORMWATER INTERN x CURRENT STAFF 6 Future: PW ACCOUNTANT x ENGINEERING TECHNICIAN -PAVEMENT x SENIOR ENGINEER-PROJECT MGR. x SENIOR ENGINEER-PROJECT MGR. x CIP-ASSIST. ENG/ENG.TECH II x CIP- ENG.TECH x SR. CONSTRUCTION INSPECTOR x TRAFFIC-ASST. ENGR./ENGR TECH I I x ADMINISTRATIVE ASSISTANT x STREET MAINTENANCE INSPECTOR x STORMWATER MAINTENANCE INSPECTOR x PROPERTY/ROW MGR x PROP/ROW ENG TECH x FUTURE STAFF 13 TOTAL CITY HALL STAFF SPACES CURRENT 100 FUTURE 36 TOTAL 136 70 { SECTION 6: DIAGRAMS City of Spokane Valley City Hall Program May 13,2008 Section 6: Diagrams The American Heritage Dictionary defines a diagram as"a plan,sketch,drawing,or outline designed to demonstrate or explain how something works or to clarify the relationship between the parts of a whole".The following diagrams synthesize information collected regarding the City's departmental relationships and space requirements and graphically illustrate them to communicate the Design Team's understanding of them prior to actual floor plans being drawn.These diagrams should be used as visual tools for testing assumptions and provoking further discussion prior to the start of the design phase of the project. List of Diagrams 1. Department Organization/Hierarchy/Frequency of Interaction(1 p.) Shows the interaction of City Departments with each other along with how frequent that interaction occurs. 2. City Organization Chart(1 p.) Shows the organization of each City Department(from City of Spokane Valley). 3. Public/Non-Public Hierarchy(1 p.) Shows the degree to which each City Department interacts with the Public,ranging from frequent to minimal interaction. 4. Functional Adjacency Diagrams(4 pp.) These four diagrams build upon the previous two by indicating how the Departments could be separated vertically. Non-departmental and support spaces are also introduced. 5. Preliminary Space Diagrams(4 pp.) The last four diagrams build on the Adjacency Diagrams noted above by depicting the relative sizes of each major program component with its anticipated vertical location. It is important to note that these diagrams are not floor plans,just studies to test which spaces fit best with other spaces based on their relative sizes and need for close communication. 72 City of Spokane Valley City Hall Program May 13,2008 ...................... .. z c 00 0 ED C co ris L. cu `s = a� he W c m m m 4 L! u 2 5 a a W 45 ct re V C C l 0 d I a 3 Cr w I LL l v l m 0 J m C 0 a 0 (I) H U 0 i W �•``yyr`. Q N a Ce C 1` G �% W — _ 7 r � I a E � z �, 2 `= H w ti4 i` Z d �' 0 7 Q 1. 11 / l� 4 u / r CI ' ac 1. w al 0 Z ,4__)1,.. 4 4 1 0 ■ .i 2 al v F C .— L. Al A h Q a) W C. Li CD 0 73 City of Spokane Valley City Hall Program May 13,2008 9 oWw LL k ,ia2 o � Y u C ma I _ _° gga 2o dF= ��"m E gt Pub .z.a 1 m w^ - w ~ ' 2 v a P o v W C � W 0 O N F E 1=- Wo ¢. 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' Gab al. is OD Iffie SECTION 7: SYSTEMS NARRATIVES City of Spokane Valley City Hall Program May 13,2008 Civil Narrative (Prepared by DCI Engineers, February 14,2008) Existing Conditions: The general topography of the existing University City shopping center gradually slopes downward at approximately 1%to 2%from south to north. Several existing utilities are located around and through the proposed project area including two 8"water lines,8"and 4"sanitary sewer lines,and a 4"natural gas line as well as overhead electrical power and telephone lines. Much of the development area is paved and several buildings are located throughout the development area. Storm drainage for the site is currently routed to several catch basins and drywells located in the parking lot areas. Site Plan: Several preliminary site studies were prepared by Bernardo Wills Architects,P.S.to begin to define building locations, hardscapes,softscapes,parking areas,streets,connections for vehicles and pedestrians,and so on. Options A,B,and C each coordinate the construction of the new library,the new city hall,and the rest of the City Center in different ways. Survey: Topographical and boundary surveys should be completed to confirm property line conditions and to gather enough information about existing physical conditions and improvements(buildings,sidewalks,utilities,landscaping, amenities,and so on)to serve as a reliable and accurate base map for the project. Existing Streets: Sprague Avenue borders the site on the north. The(approximately 4-lane)street is one-way westbound and is fully improved to the extent of the right-of-way. Appleway Avenue borders the site on the south and is(approximately 4 lanes)one-way eastbound. Dartmouth Road borders the general extent of the site on the west and is a small,two-lane side street connecting Sprague Avenue and Appleway Avenue servicing three businesses along the street. Access Control and Circulation Plan: DCI Engineers will use Auto-Turn software to help design bus loop route of travel,fire lanes,and parking field layouts throughout the City Center. The bus loop routes and fire lanes will be designed with a thicker pavement section for heavier traffic loads. The interior access driveway designs will be coordinated with existing/potential future road designs to serve the entire City Center. The exterior circulation to and around the site is well established with Sprague Avenue,Appleway Avenue,University Road,and Dartmouth Road surrounding the project area. Soils: A geotechnical evaluation of the project should be completed to determine soil bearing capacities and site percolation rates for on-site storm water disposal. The report should include a description of the soil types,condition, stability,drainage capacity,and groundwater conditions. The report should provide recommendations for pavement thicknesses,structural design criteria,and structural fills. Temporary Erosion Sediment Control (TESC)Plan: A TESC plan will be developed to control erosion and offsite migration of sediment-laden water. The TESC plan will address practices,methodologies,and requirements for erosion control. The TESC plan will be developed during the design process and be followed during construction. This plan is intended to result in the establishment of Best Management Practices(BMPs)to be implemented and followed during construction to prevent erosion of exposed soils,as well as prevent sediment from leaving the project site. Adjacent properties and pipe storm drain systems must be protected from sediment deposition,as well as increases in volume,velocity,and peak flow rates of stormwater runoff from the project site. Erosion control measures will include the use of temporary sediment basins, filter fabric fences,catch basin inserts,straw bales,gravel check dams,and so on. The plan shall conform to the requirements of"Spokane County Guidelines for Stormwater Management",City of Spokane Valley standards and 86 City of Spokane Valley City Hall Program May 13,2008 specifications,and the requirements of the"Storm Water Management Manual for Eastern Washington"(SMMEW). Inspections of the erosion control BMP's will be required at intervals of not less than once a week and within 24 hours of every significant storm. Erosion control measures will be inspected by a Certified Erosion and Sedimentation Control Lead (CESCL). The TESC plan will meet the requirements of LEED's Sustainable Sites Prerequisite 1, "Construction Activity Pollution Prevention". LEED's documentation will require a Stormwater Pollution Prevention Plan (or SWPPP). Demolition: Demolition may include removal of several existing one and two-story buildings,pavement removal from existing parking lots and paved drive aisles,and the abandonment and removal of several underground septic drainfields, storm drainage pipes,sanitary sewer pipes,water pipes,and natural gas pipes. Grading: Site grades generally slope downward from south to north. There is an approximately 1%to 2%slope across the site. In general,grading around the perimeter of the proposed buildings will follow existing topography. Pathways,plaza areas,and sidewalks around the buildings will be designed to be compliant with applicable City of Spokane Valley standards and the Americans with Disabilities Act(ADA). DCI Engineers will work to blend the site development grades and elevations with the streets on three sides and the remainder of the University Shopping Center on the east side. Care will be taken in setting the proposed new finished floor elevation (FFE)of the buildings in concert with the elevations of the other site items,such as driveways,walkways,curb lines,detention basins,and so on. Mass excavation should be anticipated if any of the proposed buildings will have below grade(basement)spaces. Storm Drainage: An on-site stormwater drainage design will be developed using the Rational Method to calculate the post-developed storm water runoff for the 24-hour storm at the 10-year frequency,as required by the"Spokane County Guidelines for Stormwater Management"manual. DCI Engineers will design the storm water system to handle the stormwater runoff(peak rate and volume)while providing biofiltration treatment of runoff from the pollution generating impervious surfaces(PGIS). The storm water management systems will include a system of catch basins,conveyance pipes,surface infiltration swales,and drywells. The stormwater management system will meet LEED's Sustainable Sites Credits 6.1 and 6.2,"Stormwater Design Quantity Control and Quality Control",respectively. Roof downspouts/rain water leaders will most likely be piped directly to drywells,provided the roof systems are classified as"non-pollution generating". Sanitary Sewer: Spokane County is the utility purveyor for sanitary sewer. There is an existing 8"diameter sanitary sewer line in Sprague Avenue,with a 6"diameter stub to the site along the north side. There is an 8"diameter sanitary sewer service line near the southwest portion of the site that runs south to a 48"diameter sewer line in Appleway Avenue. Approximately 600 lineal feet of the existing sewer lines may need to be rerouted out of the proposed new building footprints in a few locations. Any new sewer lines will be 8"in diameter maximum. Water: Modern Electric Water Company(MEWL) is the utility purveyor for water. There are two 8"diameter water mains in Sprague Avenue,a 10"diameter water main in Dartmouth Road,as well as 8"and 6"diameter water loops through the existing shopping center,complete with fire hydrants. Locations of meters,vaults,and so on will need to be coordinated to satisfy the utility purveyor(MEWL). Approximately 1,500 lineal feet of existing 6"and 8"water lines may need to be rerouted out of the proposed new building footprints in a few locations,although much of what is relocated will be useful in creating a new water loop throughout the City Center,complete with fire hydrants. Fire Protection: DCI Engineers will coordinate with the Spokane Valley Fire Department's fire chief and the project's fire protection engineer to determine the most efficient fire protection design for the facilities. A new water main loop through the project is expected to provide a redundant,reliable system for fire protection. New water mains(probably 6",8",and 10"diameter)will be relocated,reconstructed,and newly constructed,as required,to provide adequate fire protection for the site. 87 City of Spokane Valley City Hall Program May 13,2008 Other Underground Utilities: Power: Modern Electric Water Company is the purveyor. Natural Gas: Avista is the purveyor.Natural gas is available to the development area. There is an 8"diameter natural gas line in Sprague Avenue and 4"diameter line coming into the site,behind the Rosauers store from the east. Telephone: Qwest is the utility purveyor. Cable TV: Unknown at this time. Fiber Optics: Qwest is the utility purveyor. There is an existing large bank of fiber optics running east-west along the southern portion of the site. The duct bank is buried with only three feet of cover and will likely need to be relocated to accommodate the future development plans. Irrigation: Modern Electric Water Company is the purveyor. Stormwater reuse may be considered in the interest of sustainable design practices. Landscaping: See landscape architect. Street Improvements: Perimeter- None are expected as the streets are all fully improved around the perimeter. Interior- Any new interior streets will be designed and constructed to the City of Spokane Valley standards and specifications. Dartmouth Road- i) If Dartmouth Road is relocated to the east(under Option C) it will be designed and constructed to the City of Spokane Valley standards and specifications. Approach Permit: New driveways will need to be designed and permitted according to the City of Spokane Valley standards and specifications. Right-of-Way Permit: Required for any access to or work within the road right-of-way. Traffic: Any Traffic Impact Analysis studies will be coordinated with the City of Spokane Valley,as required. 88 City of Spokane Valley City Hall Program May 13,2008 Structural Narrative (Prepared by DCI Engineers,February 12,2008) Overview The project will consist of a new City Hall building for the City of Spokane Valley,Washington. The building will likely be a three-story structure of approximately 60,000 square feet in size. It is also possible that the building will contain a basement. This document is intended to provide an outline of the structural systems that we feel will combine the best aspects of economy,constructability,and quality that will be required for this project. Our goal is to provide meaningful and accurate information at this stage of the project,while also recognizing that the structural systems will be further refined as the project develops. The following information is based upon a study of the available documents and on extensive previous experience with structures of this type. Design Criteria Building Code: 2006 International Building Code Design Live Loads: Roof(Snow) 30 PSF(1) Office 50 PSF+20 PSF(Partitions) Storage 125 PSF Corridors 100 PSF(First Floor),80 PSF(Upper Floors) Lobbies 100 PSF Stairs&Landings 100 PSF(2) Mechanical Rooms 150 PSF Designed for drifting snow in accordance with IBC Sec. 1608. Stair treads designed for 300 lb concentrated load placed to produce maximum stress. Wind/Seismic Design: Basic Wind Speed (3 sec.gust) 85 MPH Exposure B Occupancy Category II Importance Factors: Snow 1.0 Wind 1.0 Seismic 1.0 Floor Framing System The primary issues that any office building's structural system must address are strength,durability,sound transmission,vibration susceptibility,and cost-effectiveness. The materials and structural systems selected for this project will address these issues of economy and quality,in addition to providing the flexibility to fit within the architectural and programming concept. While each system has inherent advantages and disadvantages,both concrete and steel will be considered for the building's floor structure. The leading options are indicated below: Post-Tensioned Concrete: This system is comprised of a post-tensioned concrete slab,which spans between cast-in- place concrete columns. A very common office layout consists of an 8"thick flat slab supported by columns spaced at approximately 30 feet in each direction. If longer spans are desired,up to approximately 40 feet,wide-shallow beams can be incorporated into the floor structure. Generally,these beams are approximately 3'-6"wide,and no more than 16"deep,including the depth of the slab. Studrails would be used to eliminate the need for drop caps at the columns. Composite Wide Flange Beam/Girders: This system consists of wide flange steel beams and girders supporting a concrete floor slab poured on a composite metal deck. Welded headed shear studs are placed on the beams and 89 City of Spokane Valley City Hall Program May 13,2008 girders to achieve composite action between the floor slab and the steel framing. For a three-story building,the most cost-effective columns would likely be wide flange shapes,but tube steel columns are also a possibility. Optimum column spacing for this system ranges from about 30 feet to 35 feet. At this spacing,the overall structural depth for a composite system would be approximately 30 inches. A post-tensioned concrete system will have the advantage of minimizing the structural depth,while also providing a high quality product. Less structural depth often means that floor-to-floor heights can be reduced,resulting in a lower cost for expensive exterior finishes,as well as other items. A concrete system is inherently less susceptible to vibration and to noise transmission than a steel-framed system. In addition,the concrete slab and columns will achieve a 1-hour fire rating without the application of fireproofing. One advantage of a steel system,when compared to a cast-in-place concrete system,is speed of construction. Another advantage is that a steel-framed system will almost always weigh less than a concrete system,which could result in a cost savings in the building's foundations and in the lateral force-resisting system. Although the concrete slab on metal deck can be designed to eliminate the need for spray-on fireproofing,the columns,beams,and girders will need to be fireproofed to achieve a 1-hour fire rating. Floor Framing System Regardless of the floor system selection,the roof framing will likely consist of steel deck supported by open-web steel joists and girders. Open-web steel joists and girders offer a cost-effective means of providing a long-lasting and non- combustible roof system. To provide positive drainage at the roof level,the structure itself can be sloped or tapered rigid insulation can be applied above the steel deck. Lateral Framing System Steel braced frames or concrete shearwalls will resolve lateral loads due to wind and seismic forces. The metal deck at the roof and the concrete slabs(whether post-tensioned concrete or concrete on metal deck)at the floor levels will act as horizontal diaphragms to transfer forces to the braced frames or shear walls. Shearwalls and braced frames will be placed within walls adjacent to stair and elevator cores,wherever possible,to limit the impact of these elements on the exterior elevations and on the interior layout. Foundations and Slabs on Grade Based on previous experience with projects in the vicinity of the proposed site,it is likely that the soils at the site will be suitable for spread footings. If this is confirmed by the geotechnical report,then all walls and columns would be supported by conventional methods. Exterior perimeter footings will be founded a minimum of 24 inches below adjacent grade to ensure adequate frost protection. All interior footings will be placed so the tops of the footings will be located a minimum of eight inches below the top of the concrete slab on grade. The concrete slab on grade at the main floor will be four inches thick. Preliminary Material Specifications Concrete: Foundations 3,000 psi Slabs on Grade&Sidewalks 3,000 psi Post-Tensioned Slabs 5,000 psi Slabs on Metal Deck 3,000 psi Walls and Columns 4,000 to 6,000 psi Rebar: Concrete Reinforcement: ASTM A615,Grade 60 Post-Tensioning Tendons: 1/2"Diameter Unbonded Tendons: 270 ksi,low relaxation,fully encapsulated. Structural Steel: WF Beams/Columns ASTM A992 Tube Steel ASTM A500,Grade B Miscellaneous Shapes&Plates ASTM A36 90 City of Spokane Valley City Hall Program May 13,2008 Mechanical Narrative(Prepared by Meulink Engineers,February 19,2008) For the purposes of discussion,the most common types of systems that would be considered for a LEED Gold level office building have been divided into the following three categories. It is understood that these categories do not encompass all of the system types,but rather,those most commonly used for this type of application. In addition,we have also included a section on operating strategies for further maximizing the energy efficiency of typical office building HVAC systems. Dedicated Outside Air System Description: This system uses a centralized dedicated outside air fan system to filter and temper the outside air that is required to maintain an acceptable level of indoor air quality with a modern office building. The tempered air(55 F to 65 F) is distributed to multiple fan coil units that provide individual zone control to different parts of the building. The dedicated outside air system (DOAS)draws air into the building through a set of 30%and then a set of 80%filters to remove the majority of particulate matter from the air. After the filters,the air is passed through a heat reclaim coil that preheats the air with waste heat from the building exhaust system. Next the air is passed through heating and cooling coils which operate depending upon the ambient conditions. A supply fan is then used to distribute the tempered outside air through the building to the fan coil units. The fan coil units utilize two independent coils,one for heating and one for cooling,Modulating cooling and heating valves for controlling coil capacities allow this type of system to only deliver the quantity of heating or cooling required by the space load. The outside air required for each space is delivered directly to the fan coil which in turn mixes it with the return air from the space. The excess air displaced by the tempered outside air is then routed through the ceiling plenum where it continues to pick up waste heat. The DOAS exhaust fan draws this air through a heat reclaim coil which in turn transfers the waste building heat from the exhaust air to the outside air before the air is discharged outside. This system approach allows each component of the HVAC system to do what it does best. Zone level heating and cooling equipment provides occupants with air circulation and thermal comfort by modulating coil capacity to match the sensible load in the space. Meanwhile the DOAS air handling unit meets the requirements associated with heating and cooling the outside air. Providing a dedicated path of outside air to each zone makes it possible to measure and verify that each space is indeed receiving the proper amount of outside air. This system also prevents recirculation of air between zones since each space is served by its own system. This system requires a central chiller and a boiler to provide the heating and cooling water loop. The water is circulated to the DOAS and fan coils located in various places within the facility. Advantages: • Central equipment may be sized smaller by taking advantage of building heating and cooling diversity. • Unoccupied areas of the building may be isolated and shut down,saving money. • Zones can be individually controlled. • The system can accommodate up to 100%outside air capability. This system is very energy efficient and provides a high level of indoor air quality. For example,we have used this system in seven school renovations for the Spokane School District. The new DOAS systems brings in three times as much outside air as the original systems,yet the building energy costs have been maintained at roughly the same level. Disadvantages: In-room or in-space maintenance including frequent filter replacement at the fan coil units. Water loop needs to be chemically treated periodically to prevent corrosion and failure of the components it is circulated through. 91 City of Spokane Valley City Hall Program May 13,2008 Water Source Heat Pumps Description: A water source heat pump system uses a circulating water loop that is routed to each unit. The heating and cooling source of this loop can come from either the ground,or a cooling tower and boiler based system. During cooling,the heat pump transfers heat from the space to the water loop. As the water loop circulates through the building,other heat pumps that may be calling for heating,can transfer this heat back into other portions of the building where it can be used. If a majority of the heat pumps are in cooling mode,the additional loop heat is rejected to the atmosphere through the cooling tower or to the ground if a ground loop system is used. During heating mode,the reverse sequence occurs.If a majority of the heat pumps are in the heating mode,additional heat is provided to the water loop by the boiler or the ground if a ground loop system is used. Heat pumps will fail prematurely if they are required to heat up air from a temperature below 50 F on a continual basis. This condition occurs when the outside air required by code is cold,and the resultant mixture of outside and return air coming into the unit has reduced the temperature to a point below this threshold. For this reason,these systems should be designed with a make up air fan and heating coil to deliver tempered outside air to each unit. Advantages: • Its very flexible.The system can be subdivided or expanded into new zones to fit building remodeling or additions easily and inexpensively. • If a unit fails,the entire system doesn't shut down. • This type of system can easily be designed to facilitate partial occupancy of the building while the remaining portions are unoccupied. Disadvantages: • The discharge temperature to the space cannot be modulated to suit the space load. Similar to a house furnace,the units are either on or off with respect to heating and cooling. • In-room or in-space maintenance including frequent filter replacement. • Pumps,boiler and cooling tower will required periodic maintenance. • If a ground loop system is used,it requires a substantial piece of real estate. A vertical bore system typically requires 180 ft per ton at a 10 foot spacing. For example,a 50,000 sq.ft.building would require approximately 120 tons of cooling,resulting in a group of wells with a total length of 21,600 ft. If a horizontal "slinky"system is used,then the rule of thumb is 3 tons of cooling per' acre. This same building would require approximately 20 acres for the ground loop. However these numbers can all be reduced through the use of"hybrid systems". • Water loop needs to be chemically treated periodically to prevent corrosion and failure of the components it is circulated through. • Each unit contains a compressor,care needs to be taken with respect to the design and placement to reduce the radiated sound levels. Underfloor Vav Distribution Description: This system is a floor based VAV system. The plenum that houses the power,voice and data cabling is pressurized with 60 F space conditioning air. A rooftop heat pump air handling unit is used to condition and provide the air to the plenum. To facilitate humidity control,the air is cooled to 55 F at the rooftop heat pump and then mixed with return air to 60 F,or higher depending upon the outside temperature conditions. Floor mounted variable air volume (VAV) boxes are placed according to the zone requirements of the spaces being served. In the Spokane area, perimeter electric heat is also required to pick up the heat loss at the exterior walls during the winter. Advantages: Its very flexible.The system can be subdivided or expanded into new zones to fit building remodeling or additions easily and inexpensively. 92 City of Spokane Valley City Hall Program May 13,2008 Other advantages of the UFAD include increased air quality,easy access for the building infrastructure,and HVAC system can be easily reconfigured to match changing floor plans. Fans consume a significant portion of the energy in the building,and VAV system fans run at substantially lower volumes most of the time.This offers the potential for significant energy savings. The UFAD system has overall energy advantages compared to a typical VAV system. Energy differentiation can be seen in the following areas: • Reduced fan energy costs due to lower static=3.2%overall energy savings. • Reduced chiller loads= 1.8%overall energy savings. • Reduction in energy usage with 10 degree extended economizer usage=3%overall energy savings. Disadvantages: • If not all portions of the building are served by an under floor system,than the installation cost can be significantly higher than an installation that encompasses all of the building foot print • All portions of the raised floor perimeter need to be properly sealed during construction. If tight construction practices are not maintained,significant reduction in system efficiencies can occur. HVAC Operating Strategies to Maximize Energy Savings Varying air handler fan speeds: Fan speeds may be adjusted not only in response to heating or cooling needs,but also to limit peak electrical demand. Most buildings exhibit thermal inertia,meaning that the mass of the structure and its contents tend to stabilize temperature changes even when heating and cooling systems work to alter them. Some facility maintenance engineers have taken advantage of this stabilizing effect by reducing air handler fan speeds and the cooling or heating inherent in circulating air for brief periods(for example, 10 minutes out of an hour)when power cost is most costly. By sequentially shifting this reduction among all air handlers,no one space feels the reduction long enough to result in a significant change to occupant comfort. Cooling and heating coil water supply temperatures: An outdoor air sensor may be used with appropriate programming to raise heating water temperature as outdoor temperatures drop,and lower it on moderate days. Supply water temperatures also may be reset based on return water or return air temperature where they reflect the need for conditioning specific zones or on a time schedule to reflect occupancy. When no one is in the space,its temperature may be allowed to vary widely. Carbon dioxide sensors: Carbon dioxide sensors can be used to control outside air intake. As with temperature control,sound HVAC design provides sufficient fresh air to deal with the worst case scenario,including full occupancy in a zone such as meeting rooms or cafeterias. Most of the time,however,these spaces are only partially filled,so that far more outside air is brought in than required by code or comfort under this condition. Conditioning of outside air,at times,can account for nearly half the load on an HVAC system. By measuring carbon dioxide in return air,a reasonable estimate of the number of occupants may be made,allowing for a reduction in outside air. Chilled and heating water pump speed: Pump speed can be reduced through the use of variable speed drives. When zone coil water control valves throttle back in response to a reduced load in the space,a pressure sensor located within the piping system can sense the change in pressure and reduce the flow through the system accordingly. Cooling tower fan speed: Cooling tower fan speed may be reduced during periods of low outdoor humidity or temperature. There are many cases where high speed is only required 20%of the time,allowing major savings during the other 80%. 93 City of Spokane Valley City Hall Program May 13,2008 Waterside economizer: Cooling tower water may be used in lieu of chilled water through the use of a heat exchanger during transitional seasons or when winter cooling is needed for such areas as computer server rooms. When outdoor conditions are right and when tower fan speed is at full,cooling tower water may be sufficiently cool to allow chiller compressors to be shut off,taking advantage of the evaporative cooling capability of the tower. While tower fan and pump electricity use will rise,the net result is a drop in electrical demand when the chiller compressors are off. 94 City of Spokane Valley City Hall Program May 13,2008 Electrical Narrative(Prepared by Sparling Engineers,February 19,2008) Codes and Design Standards Codes: National Electrical Code 2008(or current edition)as amended by the;Washington State Administrative Code (WAC);American Disabilities Act;and International Building 2008,Fire Codes 2008 and other local ordinances. Seismic Design Criteria: Seismic support and brace electrical equipment and raceways per IBC 2003 for an essential facility. • Importance Factor = 1.5 • Seismic Use Group III • Seismic Design Category D • See structural for special response Coefficients Sds and Sd l. Equipment Seismic Certification: Electrical equipment will be labeled "IBC 2003 Seismic Certified" LEED Certification: Project to obtain LEED Gold Certification. Design Criteria Building Profile: The project includes a new 3-story facility comprised of approximately 60,000 square feet with outdoor at grade parking. The building is classified as an essential facility. Building Power Service Normal Power System Power Delivery and Transformation: The new city hall will be served underground via Avista primary power system. Power will be extended from Avista's primary system underground to the new padmounted transformer. The service to city hall from the transformer will be 1600 amp,480Y/277Vvolt,3 phase and terminate in a main service switchboard located in the electrical room in the building. Power Distribution: The main service switchboard to be located in the main electrical room. Distribution feeders from this service switchboard to branch circuit panelboards via 600v insulated conductors in metal conduit. Panelboards are circuit breaker type. In general,building loads will be served by a 480Y/277 volt,3 phase,4 wire grounded Wye system. The majority of the mechanical HVAC system and lighting loads will be served at 480 volts. In general,mechanical loads will be on a dedicated feeder/distribution system. Lighting will be served at 277 volt unless otherwise noted. Offices, receptacles and other 120V loads will be served by a 208Y/120 volt 30 4 wire power system derived from step-down transformers located in electrical distribution rooms. Branch Circuit Wiring Distribution Methods: Distribution of power from the panelboards to be via 600 volt conductors in metal raceways.The grounding system will be via green insulated ground conductors in the branch circuit conduit system to each device. Receptacles will be provided in adequate quantities throughout the building and will have a ground conductor installed. Dedicated circuits where required. Distribution of power from the panelboards will be concealed to the extent possible. From the electrical panelboards circuit wiring will be run in electrical metallic tubing (EMT)concealed within the walls or above suspended ceilings throughout the building to various electrical loads,connections and convenience receptacles. In unfinished spaces the wiring will be contained in EMT run exposed along ceiling and walls. In open areas where convenience receptacles are required,flush floor boxes will be utilized for the receptacles. In other areas convenience receptacles will be placed flush in walls,18"above the floor at locations required. Branch Circuit wiring shall be Type THWN. Separate circuits for computer workstations can be provided where required. 95 City of Spokane Valley City Hall Program May 13,2008 HVAC System Equipment: Electrical power will be provided to all HVAC system equipment. Building Expansion None on this project. 20%spare capacity will be designed into the system for load growth. Generator Power System Standby Generator Power: Standby generator power will be brought to the city hall via an outdoor generator in a sound attenuated enclosure. This generator will power the selected city hall loads in the event of a utility power outage. Fuel source will be diesel from a storage tank being furnished under Division 15. A small day tank will be furnished with the set and will have double wall with leak detection as required by current codes for fuel tanks. This set will be a 480Y/277 volt,3 phase set with KW rating as determined by the amount of load selected to operate from the set during a utility power outage. We need direction on the City code noise ordinance.We will assume for now that 60 Dba at 7 meters from the generator set will meet the noise ordinance. Ups Power A UPS will be furnished to provide uninterruptible power to the equipment located in the IT equipment room. The batteries in the UPS will power the IT equipment for 15 minutes after the generator stops running. Surge Protection Surge suppression devices will be provided for 208Y/120 volt emergency distribution panels and for the data equipment room panels. Protective Device Coordination The power system will be selectively coordinated so the overcurrent device nearest the fault will clear the faulted circuit. Protective devices shall be of the same manufacture to prevent unacceptable coordination between overcurrent devices. Panelboards will be fully rated. Grounding System The grounding system will be in accordance with the National Electrical Code. The building ground will consist of a#4/0 loop around the building perimeter bonded to ground rods,building reinforcing steel,and footing rebar. Ground rods will be provided around the building perimeter at approximately 25'intervals. Grounding of conduit systems and panelboards will consist of a pathway through the conduit system with a redundant insulated green grounding conductor bonded at each panelboard and at intermediate pull boxes. Cable trays throughout the building will be bonded to the building reinforcing steel at multiple locations to create a low impedance signal ground in addition to being grounded at the main service. Insulated green ground wires will be installed to all receptacles. In all tele/data communication closets and rooms,a separate ground bus shall be provided. Each of these buses shall be tied together via a ground conductor and extended to building ground. 96 City of Spokane Valley City Hall Program May 13,2008 Lighting Systems: General: Lighting system will be designed for LEED Gold Certification. Lighting levels to be restricted by the constraints of the lighting budget (wattage) allowed by the Washington Energy Code. We anticipate 1.0 watts per square foot will be the maximum wattage allowed by the energy code. With LEED goals effort will be made to achieve lower energy use where the lower light levels can be tolerated and where task lighting will be installed. Interior lighting will be fluorescent with minimal accent lighting. Lighting in computer areas to be low glare, pendant mounted direct/indirect type. 1. Fluorescent Lamps will be Bi-Pin,T-5 or T-8 rapid start;3500 degree K color temperature,compact TT and DTT;3500 degree K color temperature. 2. High Intensity Discharge(HID): Metal Halide with 10,000 hours life. 3. Fluorescent Ballasts- Electronic type. Interior: The interior lighting system will utilize energy efficient fixtures to meet current Washington State Energy Code. Lighting levels will be restricted to the current wattage unit power allowance(LPA)noted above. Lighting level will vary according to the tasks being performed and be designed in general to the 30-60 ambient foot-candle range. Rooms are not required to have occupancy sensors by energy code,however to lower energy consumption they will be planned for most rooms. Occupancy sensors will turn lighting on upon entering room and shut them off when room is unoccupied. Local room switches will be installed as required by energy code allowing the manual turn on-off of the light fixtures. Office light fixtures will be rows of 1'wide two lamp fixtures with glare control provisions: 1. Glare control lamp image(glare)off of computer screens. 2. Rows of fixtures give better quality lighting than individual 2'x4'parabolics on 8'centers. Individual fixtures with louvers pump light down with sharp cutoff at 45 degrees. The effect is light and dark spots depending on if is directly under a fixture or outside the cutoff angle. • Prior to energy code individual fixtures could be spaced close enough to overlap the cutoff angles. • With energy code the fixtures must be spaced on an 8'x10'grid. This spacing is insufficient to give uniformity as the glare angles will not overlap. • Walls are especially difficult as the 45 degree causes"scalloping"of light-dark-light-dark across the walls. • Any white board surface must have a continuous row across its top to give a uniform level of light across its surface in lieu of"scalloping" • If a fixture is not within 2'of a wall its cutoff will strike the wall too low and result in the top half being dark and bottom half being light. This is undesirable on any wall but is particularly undesirable on walls with reading materials. By utilizing rows of two lamp fixtures we can spread the lamps over the room in a more uniform pattern,keep them within 2'of the walls and thus result in a lighting system with considerable greater uniformity and visual comfort for the users. Finished spaces will be illuminated to Illumination Engineering Society(IES)recommended foot-candle levels,subject to Energy Code compliance. Fixtures utilized will vary as follows: Design will be to eliminate the room's dark ceiling appearance by utilizing fixtures which contain an uplight component. Rooms with high open ceilings will be illuminated with pendant mounted direct/indirect fluorescent fixtures. Low flat suspended and gypsum wall board (G.W.B.)ceiling areas in work spaces and office areas will be lit with recessed fluorescent fixtures. Lighting fixtures will typically be pendant mounted direct/indirect fluorescent where ceilings are 9'-6" 97 City of Spokane Valley City Hall Program May 13,2008 or higher. For lower ceilings recessed fixtures will be utilized. Compact fluorescent recessed can type fixtures will be used where accent lighting is required or full size fixtures will not be suitable. Switching for smaller rooms will be controlled individually. Switching for the common area(s)will be centrally located near the reception desk(s) Toilet rooms will be illuminated with recessed fluorescent type lighting fixtures. In areas where glare angles are relatively unimportant,such as restrooms,corridors,and stairways,standard recessed fixtures with acrylic lenses will be provided. In areas where glare angles are an important consideration,such as offices with video display terminals,recessed fixtures with deep dish silver parabolic louvers will be provided. Unfinished spaces will be illuminated to Illumination Engineering Society(IES)recommended foot-candle levels,subject to Energy Code compliance. Fixtures utilized will be industrial style fluorescent strip type,surface mounted to the ceiling. Lighting Levels IES recommended illumination levels are as follows: ACTIVITY/LOCATION FOOT-CANDLES Exterior Entryways 3-5 Lobbies 15-20 Reception Areas 15-20 Lounges 15-20 Restrooms 15-20 Workstations 50-70 Corridors 15-20 Offices 30-50 Utility Spaces 20-30 Interior Lighting Control: Lighting system will be designed for LEED Gold Certification. All rooms will be furnished with individual manual light control switches. Two levels of illumination will be installed per area when required or desired. Switching shall meet requirements of the Washington State Energy Code. Occupancy sensors are not required,but could be furnished if desired and project budget allows. Emergency Lighting: Exit Signs and emergency exit pathway lighting will be provided as required by code. Emergency power will be provided by the standby generator or battery backup type fixtures. Exterior: Outdoor lighting fixtures shall utilize metal halide lamps. For LEED Gold certification cut-off style light fixtures will be utilized. Parking Lot Lighting: Exterior lighting for parking areas will be provided with pole mounted H.I.D.fixtures with metal halide lamps. Current IES recommended lighting illumination design level is 0.5 foot-candle,with an maximum to minimum uniformity ratio of 15:1. Building Exterior Lighting: Exterior lighting will emphasize the entries. Architectural features of the building including entry areas,outdoor use areas,gathering places and terraces will be emphasized with metal halide illumination sources-whether ground mounted,bollard mounted or pole mounted. Exterior Lighting Controls: Exterior lighting controls will be via photo cells and time clock controls. Fire Alarm System: Fire detection and alarm system will be provided in accordance with local code requirements and the Authority Having Jurisdiction (AHJ). In the fully sprinklered building a fire alarm system will be installed conforming with current local fire alarm code.This system will be an addressable system.It is anticipated the system will contain manual pull stations at exit doors,horns with ADA rated strobe light indication throughout,with sprinkler flow and tamper switch 98 City of Spokane Valley City Hall Program May 13,2008 connections and fan shutdown circuitry as required. System will be provided with conduit to the telephone board for a connection to the central monitoring system the City contracts with. Telecommunications And Security Systems Pathways: Cable tray will be provided in all spaces for telecommunications cable routing. This tray will be shared with the various low voltage systems including the security system. Telecommunication outlets will be dual-gang 4"x4"boxes 2.25 inches deep with 1 gang plaster ring.From the outlet locations,a minimum of 1"conduit will be run from the outlet location to the nearest cable tray overhead. All conduits will contain pull cords with footage markings, 12"minimum slack at each end. There will be a requirement that no length of conduit run shall exceed 150 feet and shall not contain more than two 90-degree bends without a pull box.In addition to this requirement a provision will be made that all conduit bends must accommodate future fiber optic installs. These requirements include provisions for bend radius protection,pull box requirements,and other considerations as outlined in TIA standards. Server Rooms: The temperature in the Server Room shall not exceed 64-75 degrees F and the humidity level shall not exceed 30-55% RH. All walls will be lined with 3/4"4 x 8'ACX Douglas fir plywood with A side out from a height of 9"A.F.F.to 8'-9"A.F.F. Backboards shall have two coats of white,satin finish (washable) paint. 12"wide basket wire cable tray will be provided around the periphery of the server room at 8'-6"AFF. The tray shall be located six inches from the backboard wall. 12"wide ladder cable tray will be provided over and attached to each rack. 12"wide ladder cable tray will be vertical mounted for floor to ceiling risers. All racks and trays will be seismically braced according to local code. Miscellaneous: Clocks: Owner will furnish battery powered clocks. (City to Confirm) Lightning Protection System on Roof Top: None currently desired. (City to confirm) Telecommunications(IT)Wiring and Outlets: Will be per City IT standards. (City to confirm) Other systems described elsewhere Telecommunications Infrastructure and Wiring System. Access Control/Security System. Systems being designed by others,See elsewhere for descriptions: Telephone System Wireless Network Antenna's for the above systems AV System AV Raceway System Cable Television System: Cable Television Raceway System 99 City of Spokane Valley City Hall Program May 13,2008 100 --amsoMait., ••••• ---'-----'—'—'—'."'"'''''.."''''•••44,..,,, ---.....•■•••••• ______-----.....„.................. 1 . ' I i IT L L ) • •41/141•'",IE-•- I..-4 - ,„• !.' I I a 4011111tilv' ______.„_4111111111a/p11, _ - . , .. .......------ ' , lity 1 ' .„---- II rgr .• , 4440 - " rrPrri All A MI=i o; ..., 1 . a I NO .. . ----; ,-,--- 1 A.A 1•4 ,-, .. ...... ...... Illiji4irl"1 ' iia . ■')\-. . _ . . ..m, • IS --", . — 1 I _. _. '11 I Ja' - ' I, - i, , ...J. , - i f, • • , f . 1111 -1•• JP . • _ - ... ... 4401110111111° • ,- . 41 ilfr ,r,1 i Or Ti .. ...,.— May 13, 2008 Matthew G. Jacoby Associate Bernardo Wills Architects 107 S. Howard, Fourth Floor Spokane, WA 99201 Re: Opinion of Cost for Spokane Valley City Hall Dear Matthew: It is a pleasure to be involved in this project with GGLO, BWA and the City of Spokane Valley. We look forward to working with all of you through the entire design process providing cost estimates and then watching as the facility is constructed. The last five years have been a very tumultuous with regards to construction cost which have caught many owners, public and private, off-guard resulting in loss of projects or unsuccessful projects. Our projected budget for the proposed Spokane Valley City Hall does not reflect the worst case scenario which would be a lack of competition at the time of bid, but we feel we have included the proper contingencies to better deal with fluctuations in the increases of construction cost. One very important item to not lose focus of is the method of construction; the steel suppliers' inventories in this country are currently at a 10 year low. They are seeing a severe rise in the cost of steel materials as the construction season begins in 2008. In recent months the commodities markets have really spiked causing material prices to fluctuate greatly. We have prepared our Opinion of Probable Cost for the Spokane Valley City Hall based upon the following criteria and assumptions: 1. The building is to be roughly a 3 story facility totaling 54,305 square feet comprised of floors 1 —3 at 43,755 square feet and 10,550 square feet of basement. 2. The cost of the basement assumes standard soils with no rock excavation. There have been no allowances for dewatering or special foundations in this project including geo piers or piling of any sort on this project. Assumes minimal finishes in the basement area. 3. The estimate includes cost for a simple steel frame structure that is clad with precast and brick, as well as very limited areas of curtain wall, storefront and insulated metal panels. OLYMPIC ASSOCIATES COMPANY Architecture • Engineering • Project Management 9379 North Courtier Lane,Spokane,WA 99208 t:509.464.2206 E 509.464.2208 701 Dexter Avenue North 4301,Seattle,WA 98109-4342 t:206 285 4300 f;206 285,4371 •.r www.olympicassociates.com Mr. Matthew Jacoby Bernado Wills Architects Spokane Valley City Hall Opinion of Cost 4. The estimate includes a total escalation factor based upon starting construction in December of 2009. We are calculating a midpoint of construction of 30 months from May 2008. Rider Levett Bucknall calculated the national average rate of inflation in 2007 of 7.4%while their 4 year average 2004 to 2007 was roughly 10% per year. The web page for RLB is http://www.americas.rlb.com/documents/cost/reports12008 q1 ncr,pdf For the purposes of this budget we are using 9% per year as the Northwest has not been as subject to the national economy throughout recent years. The total escalation rate to the midpoint of construction would be 25.13%to be added to the hard cost of the facility. The bidding environment in the Spokane area is becoming more competitive, so are assuming we would have at least 4 general contractors bidding the project. 5. We are assuming this will be a LEED Gold rated building when complete. We have included in Table 1, $20,000 for the general contractor to assist with LEED documentation as well as a 2% premium to the construction cost as a premium for LEED Gold. NE and Commissioning fees for the project as well as LEED certification are included in Table 2. 6. We have not included any special cost for road relocation or special site conditions; all offsite cost have not been included in the cost estimate. The cost of the purchase of the land is not included in the estimate numbers shown below. 7. We have not included any demolition cost of the existing buildings or the site surrounding them as we are not sure of the location and scope of such work. We have assumed this to be a standalone facility. There could be significant LEED points awarded if extra attention is paid during the demolition phase by recycling or reusing materials. 8. This budget in Table 1 is for construction cost only and does not included soft costs such as design fees, survey, geo tech, FF&E, permits, abatement, change order contingencies and WWST is also excluded from the estimate. Our budget of probable construction cost is broke out as follows, which does include the cost of land: TABLE 1 Description Cost per Size Total Cost Escalation Total Escalated SF Cost Basement $100 10,550 sf $1,055,000 $265,122 $1,320,122 Building $210 43,755 sf $9,188,550 _ $2,309,083 _ $11,497,633 Site _ $6 130,680 sf $784,080 $197,039 $981,119 GC LEED Cost $20,000 $5,026 $25,026 LEED Gold $220,953 $55,525 $276,478 Premium TOTAL , 54,305 sf $11,268,583 , $2,831,795 $14,100,377 Table 1 does not include any soft cost for the project. Table 2 below developed jointly between Olympic Associates, Bernardo Wills and GGLO, provides anticipated soft costs of the project based upon the escalated total cost above. Historically soft costs on a project are between 35%and 40%of the total construction cost. These soft costs should be verified with the consultant team at the completion of schematic design when the project scope is better defined. Mr. Matthew Jacoby Bernado Wills Architects Spokane Valley City Hall Opinion of Cost Table 2 Description Notes Cost Change Order Contingency 5% of construction cost $705,019 Fixtures, Furnishings, Equipment Mix of new and existing $1,000,000 (allowance only w/owner to verify) Design Fees* 12.5% of construction cost $1,762,547 Geo Technical Estimate $25,000 Survey Estimate _ $25,000 Washington State Sales Tax 8.6% Construction & Change $1,273,264 Cont. Testing & Inspection Estimate $20,000 Permit& Fees including L&l Estimate $200,000 Energy Review Estimate $10,000 LEED Commissioning Estimate $70,000 NE LEED Cost Estimate $80,000 TOTAL $5,170,830 * Full service NE fees from schematic design through construction phase services for this kind of project usually range from 8.5% to 9.5%of the construction cost for the basic architectural, structural, mechanical, and electrical engineering based upon the State Fee Schedule. With the inclusion of specialty consultants such as building envelope, interior design, civil (on and offsite), landscape, etc, total fees will likely be 11 — 13% of the construction costs. The fees associated with specialty lighting, acoustical and voice/data/security are not included in the fees listed above. Based on all of the factors listed above, we believe it would be prudent to budget$260 per square foot for building and on site construction costs. We highly recommend another estimate be developed in the schematic design phase to verify the assumptions made here and to make sure the project is on track from the beginning. This budget is very preliminary as the layout of the facility is not known, nor is the extent of the site and related site improvements. If you have any questions please feel free to give me a call at 509-464-2206. Sincerely, Jeff Jurgensen, CPE, PMP, CCM, AVS Sr. Project Manager/Sr. Estimator Olympic Associates Company SECTION 9: PROJECT TIMELINE City of Spokane Valley City Hall Program May 13,2008 Programming Timeline in 0 Z W i _,I a w aa a` = z Z j iZ t u �1 n re o O o tb Z 0 m rc = ■_ L..i z a.7 u, o H w '� LLI z y _ aj m — °- i +Q 0 Cr) if _ km Q ra 4 z a _ a I H -, P w C ,c a L/7 a = H o L 0 a 2 = Y a, J w g m a u TJ a ' I lir CI- C U E v m x ai lA5 d a m u o w • O m-= J N S T:.',1- 0 J d V C a z Z � o '2.....a d ai°E- • V U D i i .Q a p Z w Ltd el- �° rc a a,, • a w � a s liii .. = a U 0 rc u a s Z LL `� Z a 3 W ,o � ° o J W 'd in rr, ._..._._.._ .. ...... .... ...... .............._........................... ..v .--- J I o1 Q co a7 3 ?' U r _ as z 2 2 CL d z a '� .E fn d' Z 0 ce a I� i, v , d ¢ 0_ a II II • 9 co 0 Z L W ..j C7 "� Z �, 1 u W I a z d Q m • d Q QI c t • 4 " r, CL cr p 0 z z x - C' Z `,t .1i; = Ct L. a 1 2 a 3 0 0 0? E E -L'a .�....II 7 . O B d I.3 urn a +.'�^ i�l ri.T l a 4 p._ z Z L. ¢ C c a a h wr a r "n .�.'Yi a �y N O n' U 41 7 CI Sf13Od S)ISVI 311143HO5 mod" 106 City of Spokane Valley City Hall Program May 13,2008 Project Overview Timeline W , �y A ,_ 4 U O Z an co Z H C7 W V R Z 4 = WW 3 T W N u W CC LO Q W 2 Z of z — ° °7. IVcc n r W 2 w U. OC � ' T � W d 0 ° ~ W CI- U o / Ct OC J u z CO w u n G ca E to a s = O C LL = Z L3 s I— N b = d ° u CL N1 N L— 4 oo on n Q Ili 0 e 0 0 AO Z li cv ru ch Cl• 0 107 SCITY OF 40.1"1\1%.%& poKane 4.00* Valley CITY HALL PROGRAM UPDATE OF MAY 18, 2008 REPORT APRIL 2013 MMEC ARCHITECTURE • INTERIORS CITY OF SPOKANE VALLEY Project Description PROJECT DESCRIPTION: In December of 2012, The City of Spokane Valley hired MMEC Architecture and Interiors to update the May 2008 City Hall Building Program. MMEC reviewed the 2008 document and met with city staff to discuss updates in staff projections and support spaces, and review any changes in services that are provided to the public. MMEC analyzed the existing spaces that departments occupy and gave an accurate account of current space utilization. This analysis helps to validate future space needs. The 2008 plan focused on a specific site, the old University City shopping center. MMEC has been asked to look at the requirements from an area and an overall site need. This way the information can be tested on multiple existing and new building sites that the City of Spokane Valley may want to consider. The 2008 plan focused on the city hall and library being co-located. This is no longer considered an important issue for this project. This document details all the information gathered in meetings and site visits conducted from December 2012 through March 2013. As shown in the attached spreadsheets, the total square footage for the City Hall, including projected growth, is calculated to be approximately 44,213 square feet. The Police Precinct is projected to be approximately 27,224 square feet. CITY OF SPOKANE VALLEY CITY OF SPOKANE VALLEY Updated Information The following outlines changes in the May 13, 2008 City of Spokane Valley City Hall Program Draft: Section 1 — Project Introduction The current update is not focused on one property. Instead, this update is intended to emphasize actual space required by city departments to service the public and complete their work on a day to day basis. Each departmental representative was asked to project future growth and consider new and expanding services in that growth. This study also considers the consolidation possibilities for co-locating the police department and courts and what type of space would be required for that. Section 2 —Mission Statement & Project Goals No change, with the exception that co-location with the new library is no longer a priority. Section 3 — Project Context and Background No change,with the exception of now considering multiple locations. Section 4 — Staff and Council Input No change. Section 5 — Project Data • Building area summary — see attached summary document. City Hall projected area is approximately 44,213 square feet, compared to 54,305 square feet in the 2008 document. • Council Chamber& Offices—pages 40&41: No office required for deputy mayor—workstation only. Consider flexible furniture in Council Chambers for study sessions. • City Manager—pages 42&43: Changes in future growth—see summary. The HR area should have at least one more private space for employee conversations. • Legal—pages 44&45: 1. Future 10 x 15 attorney office CITY OF SPOKANE VALLEY CITY OF SPOKANE VALLEY Updated Information 2. The current receptionist is a Legal administrative assistant—there is not a requirement for a dedicated receptionist. 3. Other changes separate the Library from the conference room and combine the copy, work and file room. The conference room should seat up to 8 people and only requires a side relight, not an entire wall of glass. • Finance—pages 46-47: 1. Changes in future growth—see summary. 2. The finance department reiterated the need for a backup generator for the computer system as stated in the 2008 document. 3. Should stormwater billing be shifted to the City of Spokane Valley that would result in 2-3 additional full time positions. • Operations and Administration—pages 48&49: Changes in future growth—see summary. • Community Development- Development Engineering—pages 50&51: Changes in future growth—see summary. The community development file room should have the ability to be secure and have a higher degree of fire separation. Compact storage shelving should be considered. • Community Development—Planning—pages 52&53: Changes in future growth—see summary. • Community Development—Building—pages 54&55: Changes in future growth—see summary. The current "public area" in the permit center is too small. More space is required between the counter and the waiting area. • Public Works—pages 56&57: Changes in future growth—see summary. • Main Lobby—pages 58&59: No Changes, however, should a security checkpoint be established, it should still be unobtrusive and still give the feeling that the public is welcome in the building. Security should not be treated as an afterthought and should be seamlessly integrated into the design. • Services and Support—pages 60&61: No Changes, however, the current city hall facility is a typical tenant building. Ownership could ensure adequate HVAC systems, quality maintenance and efficient well-organized spaces. • Public Restrooms—pages 62&63: No Changes. (add Lactation room) CITY OF SPOKANE VALLEY CITY OF SPOKANE VALLEY Updated Information • Vertical Circulation—pages 54 & 65 No Changes. • Parking and Site Parking and specific Site requirements were not addressed in the 2008 study. See attached document. • Parks Department The parks department was not part of the 2008 study, but have requested small "hotelling" type workstations be provided in the building so that when staff is in the building they have a productive place to work that does not disturb others in the building. These stations have been included in the area summary. • Police Department Since this space was not programmed as part of the 2008 document, this is all new information. See specific area requirements in the area summary. Major concerns about the existing facility are security and lack of space for some functions within the existing building. The space was designed with a small jail area that is no longer used. Much of the space is currently being used as storage and areas associated with the Sally Port are still being used as they were designed. Lobby: The current lobby security is awkward and conflicts with the district court check-in area. More space is required for this to work efficiently. District Court: It is requested that circulation be added to a new building that would allow the court clerks to use the break room without having to go through the courtroom to get there. Public Service Reception: Would like an additional workspace and an improved counter area. The current counter is not adequate for the computer system and is not functional with the seating that is placed there. Conference room: The Current conference room is too small for many meetings. They would prefer two conference rooms, one small one for 8-10 people and a large one for up to 50 people (20-24 around a table and the rest in seating around the perimeter). CITY OF SPOKANE VALLEY CITY OF SPOKANE VALLEY Updated Information Staff Areas: There is a need for additional office space and additional space for report stations. The patrol sergeant area is too small and there should be some separation between the desks in that area. Interview Rooms: Should have the ability to record in these rooms and have one-way glass for observation. Roll Call Room: This space would function better if the tables could have access to power and data. Needs a larger presentation screen so that information can be viewed from the back of the room. The overall space should be larger. Break Room: This room is adequate, but would be better if the toilet rooms did not open directly into the space. Women' Locker Room: Currently this space is larger than needed- that may change over time. Men's Locker Room: The space is not large enough and requires more locker and storage space. Currently they are utilizing an adjacent hallway for storage of personal duffel bags outside of the locker room. Equipment/workout room: This space is very undersized for the current equipment in this room and is unpleasant with lack of natural day-light and poor ventilation. Vehicle Service area: This space is adequate as is. Sally Port: This area is adequate as is, but because it is part of the old jail area, it feels like it is isolated from the rest of the building. Other Equipment Storage: These areas are adequate. Site requirements: On site secure parking should be increased. CITY OF SPOKANE VALLEY CITY OF SPOKANE VALLEY Updated Information Section 6 — Diagrams The space diagrams have not been changed, but will need to be revisited based on the selected site alternative. Since the police department was not part of the original study, it is not reflected in the diagrams. Due to security concerns the Police Precinct would be its own entity sharing a site with City Hall,but not sharing space. Section 7 —Narratives No Changes. Section 8 — Opinion of Cost Much of the cost data is still valid. However, based on the selected site and any existing facilities, the data would need to be revisited to reflect today's costs and the existing site conditions. Section 9 — Project Timeline The timeline will depend on the selected site and is the project is a remodel or new construction. This will be updated as the schemes progress. The Next Step The next step in this design process it to test possible building sites with the information gathered. CITY OF SPOKANE VALLEY CITY OF SPOKANE VALLEY Updated Information I STAFF I TYPE I AREA I I Job Title Name 1/13/2013 Future Office Cubicle 1/13/2013 Future Remarks Citv Council Council Chambers 1566 2800 TV Studio 140 150 Council Restrooms 0 70 2 @ 35 sq ft ea Council Conference Room 200 240 SUBTOTAL Total 1906 3260 Add Circulation 477 815 add circulation 25% TOTAL CITY COUNCIL 0 0 2383 4075 Administration Mayor Tom Towey 1 1 X 270 216 Deputy Mayer Gary Schimmels 1 1 X 42 64 Council Member Dean Grafos 1 1 X 42 64 Council Member Chuck Hafner 1 1 X 42 64 Council Member Ben Wick 1 1 X 42 64 Council Member Arnie Woodard 1 1 X 42 64 Council Member Rod Higgins 1 1 X 0 64 currently shared City Clerk Chris Bainbridge 1 1 X 120 150 Deputy City Clerk Carrie Koudelka 1 1 X 64 80 Admin Assist-Exec. Sue Passmore 1 1 X 80 80 Admin Assist-City Mgr. Michelle Rasmussen 1 1 X 64 64 Admin Assist Future 0 1 X 0 64 Intern Admin Assist Future? 0 1 X 0 64 City Manager Mike Jackson 1 1 X 280 225 Deputy City Manager Future 0 1 X 145 150 Public Information Officer Carolbelle Branch 1 1 X 150 150 Public Info.Officer Intern Maria Ladd 1 1 X 30 64 Public Info.Assistant Future 0 1 X 0 64 Sr.Adminstrative Analyst Morgan Koudelka 1 1 X 80 80 Admistrative Analyst John Pietro 1 1 X 80 80 Admistrative Analyst Future 0 1 X 0 80 Building Maintenance Future 0 1 X 0 64 Building Maintenance Future 0 1 X 0 64 Waiting Area 20 40 For 2-4 people Conference Room 0 200 Same as Council? Work/Copy Room 50 100 now open area File Area 25 40 Public Records View room 0 100 Total 1668 0 2603 Add Circulation 584 911 add circulation 35% TOTAL ADMINISTRATION 9 16 2252 3514 Human Resources Human Resources Mgr John Whitehead 1 1 X 150 150 Human Resources Tech. Lindsey Skinfill 1 1 X 80 80 X 0 100 MJ req small office private Human Resources Assist. Future 0 1 X 64 64 Conference Room Conference Room 100 100 currently open area Work/Copy/File area File Storage 100 100 Waiting Area 20 40 for 2 Total 514 634 Add Circulation 129 159 add circulation 25% TOTAL HUMAN RESOURCE 2 3 643 793 CITY OF SPOKANE VALLEY CITY OF SPOKANE VALLEY Updated Information I STAFF I TYPE I AREA Job Title Name 1/13/2013 Future Office Cubicle 1/13/2013 Future Remarks Finance Finance Director Mark Calhoun 1 1 X 130 216 Accounting Manager Dan Duffy 1 1 X 150 150 Acct/Budget Analyst Dan Domrese 1 1 X 80 80 Acct/Budget Analyst Raba Nimri 1 1 X 80 80 Acct/Budget Analyst Saydee Wilson 1 1 X 80 80 Acct/Budget Analyst New Hire 1 1 X 0 80 Accounting Technician Sarah Farr 1 1 X 64 80 Accounting Technician Carly Gibson 1 1 X 64 80 IT specialist Greg Bing Bingaman 1 1 X 150 80 IT specialist Bill Miller 1 1 X 64 80 IT specialist Future 0 1 X 0 80 Data Base Administrator Phil Hermann 1 1 X 64 80 Help Desk Future 0 1 X 0 80 File Area Work Space 120 120 In open area Work/Copy Area 120 120 In open area Conf.Room(Greenacres) 160 160 Auditor Room 0 250 curently uses conf. IT Storage/work 150 150 Server Room 323 400 currently two rooms Total 1799 2446 Add Circulation 630 856 add circulation 35% TOTAL FINANCE 11 13 2429 3302 Central Reception Central Receptionist Roxanne Crafton 1 1 X 64 64 Office Assitant 1 Christine Thompson 1 1 X 64 64 Parks&Rec workstation Future 0 1 X 0 64 work stations so City Hall Work Station Future 0 X 0 64 visiting temps and City Hall Work Station Future 0 X 0 64 visitors can use City Hall Work Station Future 0 X 0 64 a workstation Waiting Area 120 120 Conf.Room(Ponderosa) 180 180 Conf.Room(Dishman) 0 150 Kitchen/Break Room 741 500 currently bad space use Total 1169 1334 Add Circulation 409 467 add circulation 35% TOTAL CEN.RECEP. 2 3 1578 1801 City Attorney City Attorney Cary Driskell 1 1 X 170 216 Deputy City Attorney Erik Lamb 1 1 X 160 150 Attorney Future 0 1 X 0 150 Legal Admin Assist Susan Bullock 1 1 X 80 80 Legal Intern Ashley Stolz 1 1 X 50 50 Legal Intern Varies 1 1 X 50 50 Conference Room 0 200 Library area 10 50 Copy/Work/Files 160 200 Waiting Area 0 50 Total 680 1196 Add Circulation 170 299 add circulation 25% TOTAL CITY ATTY 5 6 850 1495 CITY OF SPOKANE VALLEY CITY OF SPOKANE VALLEY Updated Information I STAFF I TYPE I AREA I I Job Title Name 1/13/2013 Future Office Cubicle 1/13/2013 Future Remarks Community Development Administration Comm Dev.Director John Hohman 1 1 X 160 216 Admin.Assistant Deanna Horton 1 1 X 64 64 Development Engineering Dev.Eng.Manager Gabe Gallinger 1 1 X 145 150 Office Assistant Mary Swank 1 1 X 64 64 Engineer Henry Allen 1 1 X 100 80 Engineer Gloria Mantz(PT) 1 1 X 80 80 Engineer Future 0 1 X 0 al Assistant Engineer Chad Riggs 1 1 X 80 80 Engineering Tech Mary May 1 1 X 64 80 Engineering Tech Wayne McGavran 1 1 X 80 80 Construction Inspector Rod Pegram 1 1 X 80 80 Right of Way Inspector Scott Wallace 1 1 X 80 80 Planning Planning Manager Scott Kuhta 1 1 X 145 150 Office Assistant Can Hinshaw 1 1 X 64 64 Senior Planner Lori Barlow 1 1 X 80 80 Senior Planner Mike Basinger 1 1 X 80 80 Planner Micki Harnois 1 1 X 80 80 Planner Marty Palaniuk 1 1 X 80 80 Intern Future 0 1 X 0 80 ' Code Enforcement Chris Berg 1 1 X 64 80 Code Enforcement Bill Schultz 1 1 X 80 80 GIS Specialist Dan Neyman(cty contract) 1 1 X 96 96 Plotter/Copy/Work Area 300 300 File Room 375 400 File Area 300 400 Conf.Room(Veradale) 264 300 Building Building Official Doug Powell 1 1 X 160 150 Dev Serv.Coordinator Mike Turbak 1 1 X 120 150 Sr.Plans Examiner Jenny Nickerson 1 1 X 80 80 Plans Examiner Ken Jeffery 1 1 X 64 80 Permit Specialist Mick Bondurant 1 1 X 64 64 Counter Permit Specialist Jon Hester 1 1 X 64 64 Counter Permit Specialist Future 0 1 X 64 64 Counter Planner on Duty 1 X 64 64 Counter Planner Christina Janssen 1 1 X 80 80 Planner Karen Kendall 1 1 X 80 80 Fire Dept.Plan Review Future 0 1 X 0 80 Building Inspector Bob Bebout 1 1 X 64 80 Building Inspector Jay Grissom 1 1 X 64 80 Building Inspector Rob Guerry 1 1 X 64 80 Cashier Heather Morris 1 1 X 64 80 Will need to be at the counter Large Public Conf Room 0 600 Small Public conf Room 0 150 Conference Room 160 180 currently open area File Area 500 500 Plotter/Copy/Work Area 200 200 Waiting Area 100 250 currently too small Economic Development Economic Development Manager Future 0 1 X 0 150 Assistant Future 0 1 X 0 64 Total 5061 6774 Add Circulation 2024 2710 add circulation 40% TOTAL COMM.DEVELOP. 33 38 7085 9484 CITY OF SPOKANE VALLEY CITY OF SPOKANE VALLEY Updated Information STAFF I TYPE I AREA Job Title Name 1/13/2013 Future Office Cubicle 1/13/2013 Future Remarks Public Works General Fund Public Works Director Eric Guth 1 1 X 240 216 Sr.Eng.-Capital Projects SteveWorley 1 1 X 130 150 Sr.Eng.-Project Manager Craig Aldworth 1 1 X 80 150 Sr.Eng.-Project Manager Ken Knutson 1 1 X 80 150 Assistant Engineer Erica Amsden 1 1 X 80 80 Engineering Tech 2 Pete Fisch 1 1 X 80 80 Engineering Tech 1 Randy Budano 1 1 X 80 80 Engineering Tech 1 Marcy Holt 1 1 X 80 80 Administrative Assistant Darla Arnold 1 1 X 80 80 Administravive Assistant Deven Nickerson 1 1 X 80 80 Construction Inspector Dana Haugen 1 1 X 80 80 Sr.Const.Inspector Future 0 1 X 0 80 Temp Const.Inspector Michael Bergan 1 1 X 80 80 Temp Const.Inspector New Hire 1 1 X 80 80 Engineering Intern Future 0 1 X 0 80 Engineering Intern Future 0 1 X 0 80 Street Fund Sr.Eng.Traffic Inga Note 1 1 X 120 150 Mainten.Superintendent Shane Arlt 1 1 X 120 150 Assist.Eng.Traffic Ryan Kipp 1 1 X 80 80 Traffic Intern Jorge Zamalloa 1 1 X 80 80 Eng.Pavement Mgmt. Future 0 1 X 0 80 Stormwater Fund Engineer-Stormwater Art Jenkins 1 1 X 80 150 Currently in Cubicle Assist.Eng.- Stormwater Ryan Brodwater 1 1 X 80 80 Engineering Tech 2 Aaron Clary 1 1 X 80 80 Stormwater Intern Tim Kincaid 1 1 X 80 80 Stormwater Intern New Hire 1 1 X 80 80 Consultant Engineer-Stromwater Bryan Hicks 1 1 X 80 80 Consultant Support Gavin Fuhlendorf(Taylor) 1 1 X 80 80 Share currently Consultant Support Jeremy Clark(DEA) 1 1 X 0 80 Share currently Conference Room 350 600 Informal Conf.Room 0 120 Work/Copy Area 150 150 Open areas File Area 300 300 Plotter Area 150 150 Total 3160 4196 Add Circulation 1264 1678 add circulation 40% TOTAL PUBLIC WORKS 25 29 4424 5874 Accesorry Uses Records Storage 2300 2300 Currrent bldg common spaces 3300 Workout Facility/Lockers/Showers 1000 Restooms 1000 Lobby 2000 Support Space(Mech,Data,It,Phone) 3000 Staff Training Room 1800 currently use chambers Future Growth Area-for discussion ? Total 5600 11100 Add Circulation 1400 2775 add circulation 25% TOTAL ACCESSORY USES 7000 13875 Total City Hall 87 108 28643 44213 2008 Study 100 136 54305 CITY OF SPOKANE VALLEY CITY OF SPOKANE VALLEY Updated Information STAFF I TYPE I AREA Job Title Name 1/13/2013 Future Office Cubicle 1/13/2013 Future Remarks Police Precinct Lobby 550 1000 space for security/circulation Security 2 2 X 100 200 Lobby Restrooms 300 300 Court Clerks 4 4 X 456 500 Circulation to Courtroom 0 200 Courtroom 1275 1300 Clerks Breakroom&Restroom 400 450 Storage 100 100 Judges Chamber&Restroom 1 1 X 595 600 Public Sery/Reception/Scope Vol. 6 8 X 924 1200 Weapons Storage 250 250 Gun cleaning room 250 250 Workroom/Files Storage 475 500 Men's Locker Room 1260 1800 Women's Locker Room 620 500 Precinct Gym area 415 1000 Traffic Secure Storage 150 150 Hall Storage 150 150 Incorporate into locker room Break Room/Toilet Rooms 585 600 Conference Room 406 600 Lt.Office 3 4 X 435 600 Captain Office Chief Van Leuven 1 1 X 245 245 Assist Station Kelly Matthews 1 1 X 80 80 Sgt.Office 1 1 X 125 130 Sgt.Office 1 1 X 125 130 Sgt.Office-Patrol 1 1 X 130 130 Sgt.Office-Patrol 1 1 X 130 130 Sgt.Office-Night 1 1 X 110 130 Patrol Stations 10 12 X 400 480 40 sq ft ea Detective Stations 5 6 X 400 480 80 sq ft ea Report Stations(3) X 194 256 64 sq ft ea Storage 220 220 Traffic Records 180 180 Roll Call 756 800 Interview Room 1 77 100 Interview Room 2 77 100 Storage/Record Interview room 120 120 Equip Storage 1150 1200 Cars, Motorcycles Vehicle Service area 2650 2650 Vehicle Service Cubicle X 64 64 Maintenance/Janitor Cubicle X 48 48 Maintenance/Janitor Closet 0 120 Decontamination Shower 60 60 Maintenance Toilet Room 54 54 K9 Dog Food 80 80 K9 Storage 80 80 Sally Port 550 550 Breath Area 112 120 Search Area 64 64 Toilet Staff 54 54 Toilet 54 54 Interview Area 100 120 Bicycle Storage/Old Cells 500 500 Total 18685 21779 Add Circulation 4671 5445 Add Circulation 25% Total Police Precinct 36 41 23356 27224 CITY OF SPOKANE VALLEY CITY OF SPOKANE VALLEY Updated Information STAFF TYPE AREA Job Title Name 1/13/2013 Future Office Cubicle 1/13/2013 Future Remarks TOTAL CITY COUNCIL 0 0 2383 4075 TOTAL ADMINISTRATION 9 16 2252 3514 TOTAL HUMAN RESOURCE; 2 3 643 793 TOTAL FINANCE 11 13 2429 3302 TOTAL CEN.RECEP. 2 3 1578 1801 TOTAL CITY ATTY 5 6 850 1495 TOTAL COMM.DEVELOP 33 38 7085 9484 TOTAL PUBLIC WORKS 25 29 4424 5874 TOTAL ACCESSORY USES 0 0 7000 13875 TOTAL CITY HALL 87 108 28643 44213 STAFF TYPE AREA Job Title Name 1/13/2013 Future Office Cubicle 1/13/2013 Future Remarks TOTAL POLICE PRECINCT 36 41 23356 27224 TOTAL POLICE PRECINCT 36 41 23356 27224 TOTAL COMBINED PROJECT 123 149 51999 71436 CITY OF SPOKANE VALLEY CITY OF SPOKANE VALLEY Updated Information Parking / Site Requirements: CITY HALL: Method 1 of figuring parking requirements: Office building: 44,213 sf/250= 177 parking stalls Method 2: 33,803 sf office/250= 135stalls 7,610 sf storage/3500=3 stalls 2,800 sf council chambers/ 150= 19 stalls TOTAL= 157 parking stalls Method 3: 108 staff count+40 visitors= 148 parking stalls Parking range 148 to 177 stalls x 425 to 450 sf per stall=62,900 sf to 79,650sf Building footprint(assuming 2 stories)is approximately 24,000sf. 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II f j to CID L/1 L/1 4.) p.4 DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of July 11,2013; 8:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings July 23,2013,Formal Meeting Format,6:00 p.m. [due Mon,July 15] July Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.First Reading Proposed Ordinance 13-010, Sign Code Revisions—John Hohman (15 minutes) 3.First Reading Proposed Ordinance 13-011,Zayo Franchise Renewal—Cary Driskell (10 minutes) 4.Admin Report: Geology of Mirabeau Point Park—Mike Stone,Andy Buddington (SCCC) (15 minutes) 5.Admin Report: Lighting Code Revisions—Marty Palaniuk (15 minutes) 6.Admin Report: 2014 Council Goals—Mike Jackson (15 minutes) 7.Advance Agenda (5 minutes) 8. Information Only: Dept Reports; Planning Commission Minutes [*estimated meeting: 85 minutes] July 30,2013, Study Session Format,6:00 p.m. [due Mon,July 22] 1.Update on the Park/Library Project—Mike Stone (25 minutes) 2. Economic Development Update—John Hohman (20 minutes) 3. Industrial Land Sewer—John Hohman,Gabe Gallinger (15 minutes) 4. Spokane County Saltese Wetlands Restoration—John Hohman (20 minutes) 5.Appleway Landscaping Phase 1 —Eric Guth (15 minutes) 6. Initiative 502—Erik Lamb, Scott Kuhta (15 minutes) 7. 2014 Council Goals—Mike Jackson (25 minutes) 8.Advance Agenda (5 minutes) 9. Info Only: (a)Wellesley/Adams Sidewalk Project [*estimated meeting: 140 minutes] August 6,2013 NO MEETING(National Night Out) August 13,2013,Formal Meeting Format,6:00 p.m. [due Mon July 29] Presentation of Special Guests:Kevin Wallace, SRTC Director ( 15 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance 13-010, Sign Code Revisions -John Hohman (10 minutes) 3. Second Reading Proposed Ordinance 13-011,Zayo Franchise Renewal—Cary Driskell (10 minutes) 4.First Reading Proposed Ordinance,Lighting Code Revisions—Marty Palaniuk (15 minutes) 5.Motion Consideration: Wellesley/Adams Sidewalk Project—Steve Worley (15 minutes) 6.Admin Report: 2014 Budget—Estimated revenues&expenditures—Mark Calhoun (20 minutes) [*estimated meeting: 90 minutes] August 20,2013, Study Session Format,6:00 p.m. [due Mon,Aug 12] 1. Criminal Prevention Officer Update—Chief VanLeuven, Deputy Chris Johnston (25 minutes) 2.Advance Agenda (5 minutes) [*estimated meeting: 30 minutes] August 27,2013,Formal Meeting Format,6:00 p.m. [due Mon,Aug 19] August Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. PUBLIC HEARING: 2014 Budget revenues(including prop taxes)—Mark Calhoun (15 minutes) 2. Consent Agenda(claims,payroll,minutes,Motion setting 9-24 budget hearing) (5 minutes) 3. Second Reading Proposed Ordinance,Lighting Code Revisions—Mary Palaniuk (10 minutes) 3.Advance Agenda (5 minutes) 4. Information Only: (a)Dept Reports; (b)Planning Commission Minutes [*estimated meeting: 40 minutes] Draft Advance Agenda 7/11/2013 11:54:02 AM Page 1 of 3 Wed,Aug 28,2013: 8:30 a.m 11:30 a.m.Special Joint Meeting w/Board of County Commissioners et al CenterPlace Regional Event Center,Room 109. Topic: Solid Waste Sept 3, 2013, Study Session Format,6:00 p.m. [due Mon,Aug 26] 1. Outside Agency Presentations(Economic Development Agencies) (-30 minutes) 2. Outside Agency Presentations(social service agencies, 5 min each)—Mark Calhoun (-50 minutes) 3.Advance Agenda (5 minutes) [*estimated meeting: 85 minutes] Friday, Sept 6, 2013, 10 a.m. —12:30 P.M. Spokane Regional Council of Governments, Fairgrounds Sept 10,2013 No Meeting.Council attends"Spokane Valley Day at the Fair" Sept 17,2013, Study Session Format,6:00 p.m. [due Mon, Sept 9 ACTION ITEMS: 1. Consent Agenda(claims,payroll,minutes) (5 minutes) NON-ACTION ITEMS: 2. Presentation of 2014 Preliminary Budget—City Manager Jackson (30 minutes) 3.Advance Agenda (5 minutes) Sept 24,2013,Formal Meeting Format,6:00 p.m. [due Mon, Sept 16] Sept Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. PUBLIC HEARING: 2014 Proposed Budget—Mark Calhoun (15 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3.First Reading Property Tax Ordinance—Mark Calhoun (10 minutes) 4.Motion Consideration: Allocations to Outside Agencies—Mark Calhoun (20 minutes) 5.Admin Report: Budget Amendment for 2013—Mark Calhoun (15 minutes) 6.Admin Report: Advance Agenda (5 minutes) 7. Information Only: (a)Dept Reports; (b)Planning Commission Minutes [*estimated meeting: 75 minutes] Oct 1,2013, Study Session Format,6:00 p.m. [due Mon, Sept 23) 1. CDBG Potential Projects—Scott Kuhta (20 minutes) 2.Advance Agenda (5 minutes) Oct 8,2013,Formal Meeting Format,6:00 p.m. [due Mon, Sept 30] 1. PUBLIC HEARING: CDBG Projects—Scott Kuhta (10 minutes) 2. PUBLIC HEARING: 2013 Budget Amendment—Mark Calhoun (15 minutes) 3. Consent Agenda(claims,payroll,minutes) (5 minutes) 4. Second Reading Property Tax Ordinance—Mark Calhoun (10 minutes) 5.First Reading Ordinance Amending 2013 Budget—Mark Calhoun (10 minutes) 6.First Reading Ordinance Adopting 2014 Budget—Mark Calhoun (10 minutes) 7.Motion Consideration: Approval of CDBG Projects—Scott Kuhta (10 minutes) 8.Advance Agenda (5 minutes) [*estimated meeting: 75 minutes] Oct 15,2013, Study Session Format, 6:00 p.m. [due Mon, Oct 7] 1.Advance Agenda (5 minutes) Oct 22,2013,Formal Meeting Format,6:00 p.m. [due Mon, Oct 14] Oct Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Ordinance Amending 2013 Budget—Mark Calhoun (10 minutes) 3. Second Reading Ordinance Adopting 2014 Budget—Mark Calhoun (10 minutes) 4.Advance Agenda (5 minutes) 5. Information Only: Dept Reports; Planning Commission Minutes [*estimated meeting: 35 minutes] Draft Advance Agenda 7/11/2013 11:54:02 AM Page 2 of 3 Oct 29,2013, Study Session Format, 6:00 p.m. [due Mon, Oct 23]] 1.Advance Agenda (5 minutes) Nov 5,2013, Study Session Format,6:00 p.m. [due Mon, Oct 28] 1. Lodging Tax Advisory Committee Recommendations to Council—Mark Calhoun (20 minutes) 2.Advance Agenda (5 minutes) Nov 12,2013,Formal Meeting Format,6:00 p.m. (possible no meeting) [due Mon,Nov 4] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: 2014 Fee Resolution—Mark Calhoun (15 minutes) 3.Advance Agenda (5 minutes) [*estimated meeting: 25 minutes] Nov 13—16:NLC Conference,Seattle Nov 19,2013, Study Session Format,6:00 p.m. [due Mon,Nov 11] Nov Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1.Advance Agenda (5 minutes) Nov 26 2013,Formal Meeting Format,6:00 p.m. [due Mon,Nov 18] Oath of Office to Councilmember Position #1 (completing term vacated by B.Grassel) (5 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Information Only: Dept Reports; Planning Commission Minutes Dec 3,2013, Study Session Format,6:00 p.m. [due Mon,Nov 25) 1.Advance Agenda (5 minutes) Dec 10,2013,Formal Meeting Format,6:00 p.m. [due Mon,Dec 2] Dec Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Proposed Resolution Amending Fee Resolution for 2014—Mark Calhoun (10 minutes) 3.Motion Consideration: Lodging Tax Allocations for 2014—Mark Calhoun (25 minutes) 4.Advance Agenda (5 minutes) [*estimated meeting: 50 minutes] Dec 17,2013, Study Session Format,6:00 p.m. [due Mon,Dec 9] Oath of Office to Councilmembers (Positions 1, 4, 5, 7) ( 10 minutes) 1.Advance Agenda (5 minutes) Dec 24,2013 no meeting—Christmas Eve Dec 31,2013 no meeting—New Year's Eve January 7,2014, Study Session Format,6:00 p.m. [due Mon,Dec 30] 1. Council Officer Elections(select Mayor and Deputy Mayor)—Chris Bainbridge (10 minutes) OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: ADA Transition Plan Regional Transportation Issues Coal Train EIS Townhouses in Garden Office Economic Development(long term goals) Future Acquisition Areas *time for public or Council comments not included Park& Recreation Master Plan PEG Funds(Education) Public Safety Contract,Proposed Amendment Speed Limits(overall system) Draft Advance Agenda 7/11/2013 11:54:02 AM Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 16, 2013 Department Director Approval: ❑ Check all that apply: [' consent ❑ old business [' new business [' public hearing ® information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Update on Initiative 502 Official Proposed Rules GOVERNING LEGISLATION: RCW 69.50 (Initiative 502 has been codified as RCW 69.50) PREVIOUS COUNCIL ACTION TAKEN: This item has come before City Council numerous times during the last six months as the implementation of Initiative 502 has moved forward and additional information has become available. Most recently, on July 2, 2013, Deputy City Attorney Erik Lamb presented an update on the implementation timeline. Council determined to receive more information before taking any action. BACKGROUND: There are two distinct state regulatory schemes governing marijuana in Washington: Chapter 69.50 RCW, which codified Initiative 502, governs recreational marijuana; and chapter 69.51A RCW governs medical marijuana. Under 69.50 RCW, citizens can now possess and use recreational marijuana, though there is currently no legal way to purchase or grow recreational marijuana. Under 69.50 RCW, the Washington State Liquor Control Board ("LCB") has been charged with creating licensing rules and issuing state licenses for and regulating licensed growers, processers and retail sellers. On May 16, 2013, the LCB released its initial draft rules and sought public input. The LCB has revised the draft rules and on July 3, 2013, released the official proposed rules (the "rules") pursuant to its rulemaking authority. The LCB will hold four public hearings on the official draft rules in early August and anticipates adopting the rules August 14, 2013. The rules provide extensive regulatory guidance over applicants and the application process, security at marijuana facilities, traceability of marijuana products, responsible business practices, youth access, and enforcement and penalties for violations of the rules. The general structure of the rules remained the same. This informational item provides a brief overview of the rules and especially the changes from the initial draft rules. A copy of the rules may be obtained online at https://lcb.box.com/proposed-rules. A copy of the rules is also on file with the City Clerk. Applicants and Application Process. Applicants are required to go through an extensive application process, which includes a review of the applicant's criminal history and administrative violation history. Any financiers for applicants are subject to a criminal history check as well. The LCB may exempt certain marijuana related crimes from consideration in the criminal history. As part of the application process, applicants must submit an operating plan detailing how the applicant will provide or maintain business operations. Notice of applications must be provided to the local jurisdiction. The local jurisdiction has 20 days to object to the proposed license. The LCB will not issue a new marijuana license if the business is within 1,000 feet of any elementary or secondary schools, playgrounds, recreation centers or facilities, child care centers, public parks, public transit centers, libraries, and game Page 1 of 4 arcades where minors are permitted. There is an appeal process for cities to appeal license approvals and licensees to appeal license denials. Major changes from initial draft rules include: • Applicants are not required to provide a signed affidavit of the landlord acknowledging the leased premises will be used for marijuana business. • Language was added that requires the LCB to give substantial weight to a local jurisdiction's objections. Licenses. The LCB will issue four separate types of licenses: (1) marijuana producer licenses, (2) marijuana processor licenses, (3) marijuana producer/processor licenses, and (4) marijuana retailer licenses. The LCB will initially limit the open licensing period for each of the licenses to 30 days. Retailers may only provide 1 ounce of useable marijuana, 16 ounces of marijuana-infused product in solid form, or 72 ounces of marijuana-infused product in liquid form in each transaction. The rules provide that a serving size is 10 mg THC and allow a maximum of 10 servings per marijuana-infused product. "THC" stands for tetrahydrocannabinol, which is the main compound in marijuana that gives users the "high." Usable marijuana and marijuana products must be stored behind a counter or other barrier to ensure customers do not have direct access to the product. Licenses are subject to annual renewals, at which point the local jurisdiction must again be provided notice and the opportunity to object. If a licensee seeks to change locations, they must go through the application process again. The LCB may deny, suspend, or cancel a license for a number of reasons, including (but not limited to) failure to meet the necessary qualifications, failure to submit required reports and other documentation, misrepresentation of fact or failure to disclose a material fact, failure to meet the criminal history standards, the source of money for the start-up or operations of the marijuana business is determined to be questionable or obtained in violation of the law, failure to pay required taxes, the operating plan does not demonstrate to the satisfaction of the LCB that the applicant is qualified for a license, or the LCB determines that issuance of the license will not be in the best interest of the welfare, health or safety of the people. Major changes from initial draft rules include: • Hours of operation were shortened to 8 a.m. to 12 p.m. (from 6 a.m. to 2 a.m.). • Outdoor grow operations are now allowed. An eight foot high, sight obscuring fence is required. • Language was added clarifying that a state-issued license does not authorize licensees to violate or otherwise ignore local ordinances and rules, including zoning, building and fire code requirements, and business licensing requirements. Thus, although the City cannot ban recreational marijuana completely, it may enact regulations such as zoning, public safety and licensing requirements. • Added a process for determining number of retail stores per city. The LCB, in conjunction with the Office of Financial Management, will determine the total number of retail stores per county based on several factors, including total population. The number of stores per city will be based upon a pro-rata distribution determined from each city's population compared against the total population of the county. Page 2 of 4 Regulatory Requirements. There are extensive security, product tracing/tracking, transportation, signage, and reporting requirements. Security requirements include ID badges, alarm systems, and a surveillance system that maintains video records for at least 45 days. The rules require that licensees track marijuana from seed to final retail sale. Required tracking information includes notification of key events, harvesting, destruction, transportation, and sales. Licensees are required to keep records that clearly show all financial transactions and the financial condition of the business for at least a three-year period. The records must be available to the LCB. Each licensee is required to pay a 25 percent excise tax on a monthly basis (i.e., 25 percent tax on sales by producers to processors, 25 percent tax on sales by processors to retailers, and 25 percent tax on sales by retailers to customers). Marijuana retailers may have one sign advertising their business that is visible to the public from the right-of-way and is no larger than 1600 square inches. Advertising may not promote use of marijuana by minors. There are several packaging and labeling requirements for marijuana products, including listing the amount of THC present (the active compound that gives users the "high"), any pesticides or herbicides used, quality assurance testing results, warnings regarding smoking, and other health risks. Major changes from initial draft rules include: • Requires child-proof packaging • Advertising restrictions were strengthened to limit ads that may appeal to youth • Security cameras now have specific pixel requirements. • Producers and processors may provide free samples to other licensees, but only for purposes of negotiating sales. Violations; Penalties. The rules establish four categories of violations, with extensive lists of specific violations in each category. The categories are: (1) violations against public safety (e.g., sale to minors, criminal conduct at facilities); (2) regulatory violations (e.g., hours of operation violations, packaging violations, advertisements, transportation violations); (3) license violations (e.g., not keeping records; not following operating plan, failure to maintain insurance); and (4) marijuana producer-specific violations (e.g., improper sales, failure to keep proper records, unapproved storage or delivery). Penalties range from monetary penalties ($500 - $2,500) to suspension of operations (5 days to 30 days) to cancellation of the license. Finally, please note that these rules, once finally adopted, will only apply to recreational marijuana. They will not regulate or cover medical marijuana. Next Steps. Staff has begun creating a draft map depicting what locations may be excluded under the 1,000 foot buffer required by state law. Staff has determined that no marijuana facilities are allowed in any residential zones under the Spokane Valley Municipal Code. Staff has also been reviewing comparable uses to the four licenses to determine what zones the marijuana facilities may be allowed within the City. Preliminarily, staff has determined the following: Marijuana Production (Growing): Considered to be similar to "Greenhouse, nursery, commercial." Permitted Zones: Light and Heavy Industrial; Indoor-only grow operations in Regional Commercial and Community Commercial. Marijuana Processing: Considered to be similar to "Food product manufacturing/storage" or "Agricultural processing plant, warehouse." Page 3 of 4 Permitted Zones: Light and Heavy Industrial. Marijuana Retail: Considered to be similar to "Liquor store." Permitted Zones: Mixed Use Center, Corridor Mixed Use, Community Commercial, and Regional Commercial. Marijuana Production/Processing: Considered to be "Greenhouse, nursery, commercial", "food product manufacturing/storage" and "agricultural processing plant, warehouse." Permitted Zones: Light and Heavy Industrial One potential issue staff has identified is that the four recreational marijuana license types are new uses and comparison to existing uses within the Spokane Valley Municipal Code is difficult and not entirely accurate. Staff recommends that one possible solution would be to amend the existing permitted use matrix to include the four recreational marijuana license types specifically to eliminate potential confusion. Staff anticipates coming before Council with a map outlining the 1,000 foot buffers at the July 30th meeting. At that time, staff will also be able to discuss zoning issues and possible options. OPTIONS: N/A. RECOMMENDED ACTION OR MOTION: N/A. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Scott Kuhta, Planning Manager ATTACHMENTS: N/A. Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 16, 2013 Department Director Approval: Check all that apply: [' consent ❑ old business [' new business [' public hearing ® information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: WUTC Grade Protective Fund —Open Call for Projects GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The Washington State Utilities and Transportation Commission (WUTC), through its Grade Crossing Protective Fund (GCPF), has an open call for projects for railroad safety improvement grants. Grants of up to $20,000 per project are available to eliminate or mitigate public safety hazards at railroad crossings and along railroad rights-of-way. The funding is available on a first-come first-served basis until the funding cycle allotment has been used. A new funding cycle starts in July 2013. A GCPF grant was previously received for safety improvements at the Park Rd/Trent railroad crossing to install concrete medians and delineators to prevent drivers from driving around the crossing gates. See photo on page 2. A citizen contacted the City regarding the Vista Rd/Trent Ave crossing for the BNSF Railroad. Staff checked with WUTC staff and they suggested the crossing at Vista would be a strong candidate for safety funding. BNSF has recorded six (6) close calls at this location over the past five years from vehicles driving around down crossing gates as trains approached. The Vista/Trent crossing is made up of two mainline tracks. With two railroad crossings located close to each other at this location, up to $40,000 ($20,000 per crossing) is available for safety improvements. The grant will cover 100% of the project cost up to the maximum grant amount with one restriction. The grant will not cover in-house staff time for administration, design and construction management. However, it will cover the design and construction management costs if they are contracted out to a consultant. This unusual restriction was discovered after the completion of the Park Rd/Trent safety improvement project. Based upon review of the site conditions, staff agrees that safety improvements at the Vista/Trent crossings would be a prudent investment given the potential for high severity and/or fatal accidents that can occur due to the pattern of unsafe driver behavior. A preliminary cost estimate for improvements at Vista/Trent is attached. Staff is coordinating with BNSF to verify the scope of the safety improvements necessary for the railroad crossings. If Council agrees to staff submitting a Grade Crossing Protective Fund grant application for this project and we are successful in getting grant funds, we anticipate design to begin this year and construction of the improvements next spring. OPTIONS: Info only. RECOMMENDED ACTION OR MOTION: Info only. BUDGET/FINANCIAL IMPACTS: The GCPF grant pays 100% of the total project cost up to the maximum grant amount if design and construction management is contracted out. As the proposed GCPF application is developed, staff will coordinate with the Finance Department to ensure there are sufficient city funds to provide the needed match for the proposed GCPF project. Based upon the current preliminary estimate, the City match would be approximately $11,000 to take advantage of the amount of grant funding available. It is proposed that REET funds be used to provide the City match. STAFF CONTACT: Steve M. Worley, PE – Senior Capital Projects Engineer ATTACHMENTS: WUTC-GCPF Call for Projects, Vista/Trent Preliminary Cost Estimate 2123 North Park Road.Spokane Valley:Washington.United States 41e � "� approximate �},` �i1.. �',{ , u'14 yam' f— Report s MoMem Concrete Medians on Park Road south of Trent Avenue co E 0 0 0 0 0 0 0 0 0 0 0 0 0 w O O O O O O 0 1!) 10 1!) 10 10 N 00 LO O LO N LO 0 N N N N ' r N D W CO- V ('O f� �D f� f� O I� il IlKigillICIIII)61. 111°11 W w N co 0 W Q d U, in W fA fA fA fA fA fA ER ER ER ER ER ER ER 0 0 0 0 0 0 0 Z 0 0 0 0 0 0 x To • O O O O O O U O w• w O O V - O LU O o W U 00 LO V LO .2 W m2 d U O C E N 0 V\ F 0 C W H) fA fA fA fA fA C CO 0 O O 00 U)0 O r O CO N W W F O Z F C n C O 0 Jj m U d a O LL N U U 0_ 0 U N O w OLL j S S 2 0_ CD L1 U U cD Q c.0 7 W J J J W W J 03 0 E E D H O O O N C O w _ co __, U o U O Q Q co U C N ° O J O p° U N W O p c ° o c CC > U O 'O c .0 O Z Z J LIJ -E-O o m U O O z O C N° y ° Q 9 a 0 W Q a> 0) o c U Q a) w L Et O - m y as o °) E Q U fn E 0 o oa o C ct U 06 UJ C oO 0 E W 0 0 W O o *' •c as c m ~ o Q Q H is O y c N C CO p W ~ W U 17 a� o c m W -5 O Q Z m o co _a C U a) H �i•w 0_ W Et - Ct 1n > 7 .5)4- c 'o 0 O CO Z z J Q (O I- C' O V) C ° W C ai W c O ~ O o W W O c ° o a m R o L ° ct 0_ •y Q ~ H o `) z o N 03 V V O , a in • J w z W z Q J L .- 0_ L QO J N O -) W o +' E N +' ++ cu U a m O Q _1 ct H cQ c •—y0_ cc = H m E a, y" O W W O O O : O - 2 O 0 � �,, m O co m v va ■ v Y W c N o 4- O D N 0 R C Cr) 1- O 0) O� =0 O N CO �, p o (O (O ZS 00 Cl) a 5 m 0 +. o -o CU N N- co v CO CO o U V w O ww O 0 O N N U_ R 0 N 00 00 00 U D Q 5. R m O w R i C cu v sc () al w = CO V LO CO N- ,` 2 >U a a a Grade Crossing Protective Fund(GCPF) Rules -WAC 480-62-400 through 420 WAC 480-62-400,Purpose 1. As authorized by chapter 81.53 RCW, this chapter prescribes the manner in which a public, private or nonprofit entity may apply to the commission for grants from the grade crossing protective fund, and to prescribe a program for the award of such grants. 2. Grade crossing protective fund grants are to fund projects that: a. Reduce accident frequency and severity at either public and private railroad crossings; or b. Reduce pedestrian, trespassing, and motorist injuries and deaths on railroad rights of way at places other than crossings. WAC 480-62-405,Applications 1. Any public, private or nonprofit entity may submit an application to the commission for a grant from the grade crossing protective fund. The commission will consider applications that propose projects that are within one of the following categories: a. Grade crossing signals or other warning devices at public crossings. This category includes safety improvement projects at public crossings under RCW 81.53.261 and 81.53.295. b. Trespass prevention and motorist safety projects. This category includes, but is not limited to, fencing or other physical barriers; warning devices; channeling devices; public information efforts; and enforcement-related activities. c. Private crossing safety improvements. This category includes, but is not limited to, crossing closures or consolidations; signals or warning devices; nighttime and off- hours locked gates; and making existing warning devices more noticeable. d. Miscellaneous safety projects. This category includes other projects within the scope of WAC 480-62-400(2) to foster creative and effective ideas and to address newly discovered problems. Such projects might include, but are not limited to, roadway improvements at or approaching grade crossings; mitigation of problems created by crossing closures; and removal of sight obstructions to signals or trains for the traveling public. 2. An applicant may at any time submit an application on a form provided by the commission for a grant to pay for costs of public grade crossing signals or other warning devices as described in subsection(1)(a) of this section. The commission will evaluate and act on such applications as they are received. 3. An applicant may at any time submit an application for a grant to pay for projects falling within the categories described in subsection (1)(b), (c), and (d) of this section. When funds are available for disbursement, the commission will issue a call for grant applications with a deadline by which applications must be submitted for competitive consideration. The commission will evaluate and act on all pending applications, deciding whether each application should be granted, in whole or in part; whether the application should be retained for further consideration if funds become available; or whether the application should be denied. Applications that have not been denied may remain active until the next ensuing call for grant applications is issued, not to exceed two years from the date of the application, or such shorter time as the commission may specify. 4. Applicants for projects described in subsection (1)(b), (c), and(d) of this section must submit grant applications on a form provided by the commission that requires applicants to provide the following information: 1 Grade Crossing Protective Fund(GCPF) Rules -WAC 480-62-400 through 420 a. A detailed summary of the hazard to be addressed, including location, accident history, and the identities of the relevant railroad company and local agency (local government that has jurisdiction over the issue and/or territory involved); b. A summary of the project and how its implementation will mitigate or eliminate the hazard; c. Cost estimates; d. An estimated timeline for project completion; e. A description of how the project's success can be measured; f. A summary of efforts to coordinate with the railroad and/or local government, and the results of those efforts; g. A description of the applicant's experience, capacity, and competency to complete the project; and h. Such other information as the commission may require. WAC 480-62-410,Funding for project categories The commission may set aside a specific amount for the category that includes public grade crossing signals and other warning devices. It may designate a portion of the total available funds for each of the other project categories. The commission may limit the amount of funding per project for each project category. The commission may also award a grant that pays a portion of a larger safety project. WAC 480-62-415,Evaluation and award process 1. The commission will evaluate each petition for a project involving grade crossing signals or other warning devices at a public crossing when it is filed. The commission will evaluate projects in other categories after the deadline specified in a call for grant applications. When evaluating projects, the commission may perform diagnostic reviews at the site of proposed projects and may inquire about possible revisions to improve the proposal. If the applicant modifies the grant application in response to commission inquiries, the commission will consider the application in its modified form. 2. The commission will consider grant applications at regularly scheduled open meetings. Any interested person may speak at the open meeting regarding the grant applications. a. The commission will award a grant for a project involving grade crossing signals or other warning devices at a public crossing if funds are available and the commission determines that the public safety requires the project. The commission will consider the severity of the hazard addressed by the project and the safety benefits expected to be achieved. b. The commission will award grants to projects in other categories that, in the commission's judgment, will achieve the greatest gains in safety relative to their cost. The commission will consider the relative severity of the hazard being addressed in each application, the safety benefits expected to be achieved by the proposed projects, the costs of implementing each project, the likelihood that the applicant can complete the project, and whether the applicant coordinated with and sought approval from the relevant local agency and railroad. The commission may also consider geographic diversity. The commission may condition an award on an amendment of the application regarding the requested level of funding, the suggested time limit for completion of the grant project, and any other proposed term or condition. 2 Grade Crossing Protective Fund(GCPF) Rules -WAC 480-62-400 through 420 WAC 480-62-420, Grant documents,timelines and fund transfers 1. As a condition of every grant award, award recipient must sign an agreement provided by the commission specifying the terms of the grant. 2. If it appears that an award recipient is not meeting the timelines specified in the application, commission order, or agreement, the commission may set specific project milestones and deadlines for meeting them. The commission may withdraw the award if the award recipient does not achieve a milestone on time. 3. When an award recipient completes a project, it must submit its request to the commission for disbursement of grant funds on a form provided by the commission. 4. The commission will verify that the project is complete and meets all terms and conditions of the application, order, and agreement. When the commission confirms that the project has been completed consistent with the application, order, and agreement, the commission will disburse grant funds to the award recipient. 3