2013, 07-02 Study Session MINUTES
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Spokane Valley City Hall Council Chambers
Spokane Valley,Washington
July 2,2013 6:00 p.m.
Attendance:
Councilmembers Staff
Torn Towey,Mayor Mike Jackson, City Manager
Gary Schimmels,Deputy Mayor Cary Driskell, City Attorney
Dean Grafos, Councilmember Erik Lamb, Deputy City Attorney
Chuck Hafner, Councilmember Mark Calhoun,Finance Director
Rod Higgins, Councilmember Mike Stone,Parks &Recreation Director
Ben Wick, Councilmember Eric Guth,Public Works Director
Arne Woodard, Councilmember John Hohman, Community Development Dir
Scott Kuhta, Planning Manager
Carolbelle Branch, Public Information Officer
Carrie Koudelka,Deputy City CIerk
Mayor Towey called the meeting to order at 6:00 p.m.
Roll Call: Deputy City Clerk Koudelka called the roll: all councilmembers were present.It was moved by
Deputy Mayor Schimmels, seconded and unanimously agreed to approve the amended agenda.
ACTION ITEM:
1. Bettman-Dickey Stormwater Protect: Eric Guth
It was moved by Deputy Mayor Schimmels and seconded to award the Bettman-Dickey Stormwater
Upgrade Project to Cat's Eye Excavating, Inc. in the amount of$164,000.95 and authorize the City
Manager to finalize and execute the construction contract. Public Works Director Guth explained the
project is to address local flooding issues to include bio-swales and dry wells. He said the project was
advertised for two weeks and six bids were received and opened Friday, June 28, 2013. The low bidder
was Cat's Eye Excavating and the bids ranged up to $317,000.00; the engineer's estimate was
$251,309.00 so the bidder was below our estimate and within the budgeted amount for the project. There
were no questions or comments from Council. The Mayor invited public comment; no comments were
given. Vote by acclamation: In favor: Unanimous. Opposed:None. Motion carried.
NON-ACTION ITEMS:
2. Solid Waste Management Update—Eric Guth
Public Works Director Guth said HDR Engineering is the consultant conducting the study for Solid Waste
Transfer and Disposal Options for Spokane, Spokane County, Spokane Valley, and other cities and towns
in Spokane County. He said the team met with the consultant last month to discuss the scope of work and
the information needed to develop a regional plan. He said the consultant is working on cost center
descriptions and the two aspects to the study are the transfer of waste and the disposal of waste. Mr. Guth
directed Council to the exhibits in their agenda packets and discussed the cost center descriptions and
transfer and disposal options.
Transfer Center Option 1: Spokane Valley and Spokane County purchase the Colbert and Valley Transfer
Stations and contract for the operations of both facilities. Councilmember Woodard asked when we
conducted the appraisals. City Manager Jackson said the appraisals are about a year old and the numbers
Council Study Session Minutes 07-02-2013 Page 1 of 4
Approved by Council: 07-23-2013
on the exhibit sheets are not the actual or negotiated nmbers, but are presented for worksheet purposes
only.
Transfer Option 2: Spokane Valley and Spokane County build new transfer stations rather than using
existing sites and contract for the operations of the transfer stations.
Transfer Option 3: If Spokane Valley and Spokane County do not haul waste to the Waste-to-Energy
Plant, this option is to build a transfer station on the West Plains. He said this is something the County
would need and because it is a regional system, it would be a cost to the system, Councilmember Wick
asked if there would be a single contract for operations of both sites or if they might be separate contracts.
Mr. Guth said we are looking at just one contract but we may have the option to break it into two
contracts for the different facilities. He said it is early yet and they are keeping all options open.
Disposal Option 1: This option looks at disposal at the Waste to Energy plant if Spokane gives the
transfer station to Spokane Valley and Spokane County at a nominal fee with a contract to haul waste to
the Waste-to-Energy plant for a determined length of time. There would be a negotiated cost for disposal
and a term commitment.
Disposal Option 2: This option considers truck long haul to a regional landfill and the consultant is
looking at four regional landfill options. Councilmember Woodard said we should include Kootenai
County landfill as one of our disposal options.
Disposal Option 3: This option is for rail long haul to a regional landfill using BNSF as the receiving
intermodal yard.
Disposal Option 4: Spokane Valley and Spokane County would contract for rail long haul to a regional
landfill using the proposed Geiger Spur Intermodal Yard.
Mr. Guth informed Council that August 28, 2013, is a joint meeting with the team at which the consultant
will give a presentation as to cost centers and options. City Manager Jackson said throughout this process
the consultant will provide information and staff may need to get the information to Council immediately
because we are moving at an accelerated pace. He said there may be an occasion that we need to call a
special meeting to go over the information with Council and asks that Council be flexible through the
process.
3. Comprehensive Plan 2014 Revisions—Scott Kuhta
Planning Manager Kuhta said tonight is the first look at the potential docket for the 2014 Comprehensive
Plan amendment process. He said the deadline to receive privately initiated proposals is November 1,
2013, and we have not received any yet. He said the City has no site-specific initiated amendment
proposals either, only text amendments. He said that except for Chapter 11, each section listed references
the removal of"City Center" language as requested by Council. He said many of the remaining proposed
changes are updates we do annually and said if Council has any to add, staff will look at those as well.
Councilmember Wick said he does not want to see the "City Center" language go away. Councilmember
Grafos said market forces will develop a city center in time and he said he does not believe Spokane
Valley should be in the business of picking winners and losers in the corridor. Mayor Towey inquired as
to the process for bringing amendment proposals to Council; Mr. Kuhta and City Manager Jackson said
staff will present the docket to Council two more times before the cut-off date in November.
4.Manufactured Home Zoning—Scott Kuhta
Planning Manager Kuhta said that on February 26, 2013, Community Director Holtman and City
Attorney Driskell presented information about the Tumwater ordinance that restricts manufactured homes
Council Study Session Minutes 07-02-2013 Page 2 of 4
Approved by Council: 07-23-2013
to manufactured home park areas. He said Council expressed their desire to talk with manufactured home
park owners and said staff is developing a process to do that and to coincide with the Comprehensive Plan
Amendment process, the deadline is November 1, 2013. He said they will mail a questionnaire and
depending on the feedback, make personal contact to the owners, then draft a memo with staff findings
and report back to Council for direction.It was the consensus of Council to proceed with this proposal.
5.Initiative 502 Update—Erik Lamb
Deputy Attorney Lamb said he updated Council on May 14, 2013 on the City's regulatory authority over
recreational and medical marijuana and at that time, Council expressed their desire to wait for more
information from the State before determining what direction to pursue. Mr. Lamb said that in late May,
the Liquor Control Board issued initial proposed draft rules for recreational marijuana and they had
sought extensive public input and held a work session in mid-June. On June 10, 2013, the Liquor Control
Board released a new timeline for implementation of the new rules. He said the new draft rules will be
released on July 3, 2013; a public hearing will be held on August 7, 2013; the rules will be adopted on
August 14, 2013; and applications for all license types will be accepted beginning September 14, 2013
when the rules become effective. Mr. Lamb said that Spokane Valley has received four calls requesting
information as to where recreational locations can be sited and staff is analyzing our current zoning
regulations. Under the current law, recreational marijuana facilities are not allowed within 1,000 feet of
schools, day care facilities or in residential areas. He said once we have the official draft rules from the
State, we will have more clarity to put together a zoning map. He asked Council for direction as to any
possible additional regulations they want to consider and said that if we do nothing, recreational
marijuana facilities will not be allowed in residential zones and a 1,000-foot buffer for sensitive uses,
such as schools,would be required under state law. Councilmember Woodard said he would like to move
cautiously and systematically. Councilmember Higgins asked if we have an update as to what the federal
government is doing. Mr. Lamb said we do not know what will happen at the federal level and that
Washington state will be test case. There was no objection from Council for Mr. Lamb to present Council
with a zoning map when we receive the new rules.
6.Advance Auenda—Mayor Towey: No comments.
7. Information Only: The Sullivan Road Bridge Overlay Project, State Adopted Building Code, School
Zone Flashing Beacons, Planning Commission Meeting Minutes of 5-23-2013, Department Reports and
Intergovernmental Purchasing Agreement were for information only and were not reported on or
discussed
8. Council Check in — Mayor Towey: Mayor Towey reminded everyone of the Citizen Recognition
Program and said that applications are due this Friday. He also reminded everyone of the Greenacres
Fourth of July celebration with a kid's parade, prizes and a petting zoo from 9:45a.m. to 3:00 pm on the
corner of Boone and Long. He also mentioned the City's photo and video contest and said the deadline
for applications is July 31, 2013.
9. City Manager Comments—Mike Jackson
City Manager Jackson said the State Legislature approved their budget last Friday and they will retain a
portion of the liquor revenue that would have been directed to the City. He said the potential reduction to
the City will likely be a $75,000 —$147,000 impact to our 2014 budget. He said he and Finance Director
Calhoun will look at programs to decide what to eliminate in the 2014 budget. Mr. Calhoun said prior to
the actions of the 2012 legislature, the City's liquor excise tax revenue was approximately $460,000.00.
He said the 2012 legislature reduced that by $164,000.00 to our city leaving $294,000.00 which is the
number he included in the 2014 budget. He said now that number may have been reduced again by about
fifty percent, or the $147,000.00 City Manager Jackson referenced, but it could be as much as seventy-
five percent. He said we are waiting for MRSC (Municipal Research Services Center) to come out with
Council Study Session Minutes 07-02-2013 Page 3 of 4
Approved by Council: 07-23-2013
their 2014 Budget Suggestions Guide with their best estimate of the per capita distribution for taxes and
he said their estimates tend to be pretty accurate.
City Manager Jackson said that Human Resource Manager Whitehead has finalized a tourism mobile
application that will be released on Google and Mr.Whitehead will give Council a presentation at the July
16,2013 meeting.
10. Executive Session: [RCW 42.30.110(1)(2)1 Review Performance of Public Employee
It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into Executive
Session for approximately fortyy-flue minutes to review the performance of a public employee and that no
action will be taken upon return to open session. Council adjourned into Executive Session at 6:50 p.m.
At approximately 7:49 p.m., Mayor Towey declared Council out of Executive Session, after which it was
moved by Cotmcihnember Wick, seconded, and unanimously agreed to adjourn.
ef
ATT Sy'; Thomas E. owey,Mayor j
Christine Bainbridge, Pity Clerk
Council Study Session Minutes 07-02-2013 Page 4 of 4
Approved by Council: 07-23-2013
ITEM 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 2, 2013 Department Director Approval:
Check all that apply: ❑ consent ❑ old business new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE Motion Consideration: Bettman Dickey Stormwater Upgrade— Bid
Award
GOVERNING LEGISLATION: RCW 90.48, Chapter 173-200 WAC, Title 33 U.S.C. 1251-1376;
Storm and Surface Water Utility: SVMC 3.80; Aquifer Protection Area Fund: RCW 36.36.
PREVIOUS COUNCIL ACTION TAKEN: Council approved 2013 Budget which included
$210,000 for this project; subsequent Budget Amendment for an additional $40,000 was
unanimously approved by Council on May 28th, 2013.
BACKGROUND: Plans and specifications were prepared by City staff in cooperation with a
stormwater consultant. Project notification mailers went out to the neighborhood in early
February, and City staff held a public open house on February 13, 2013.
The project was advertised for bids on June 14th and June 21St. Bids are scheduled to be
opened on Friday, June 28th. A copy of the bid tabulation will be provided at the Council
meeting.
OPTIONS: 1) Award the Bettman Dickey Stormwater Upgrade Project to the lowest responsive
and responsible bidder, 2) not award the contract, or 3) provide additional direction to staff.
RECOMMENDED ACTION OR MOTION: Move to award the Bettman Dickey Stormwater
Upgrade Project to Cat's Eye Excavating, Inc. in the amount of$164,000.95 and authorize the
City Manager to finalize and execute the construction contract.
BUDGET/FINANCIAL IMPACTS: The Bettman Dickey Stormwater Upgrade is part of the
approved 2013 budget and was estimated to be $250,000. This project is being paid for with
City APA funds.
STAFF CONTACT: Eric Guth— Public Works Director
Ryan Brodwater—Assistant Stormwater Engineer
ATTACHMENTS: Bid Tabulations to be provided at the Council meeting
BID TABULATION
Bettman-Dickey Stormwater Upgrade
ING DATE-10:00 a.m.,June 28,2013
*Mane
Walley
Addendums acknowledged
Bid deposit surety bond
Subcontractor list
Mobilization%of total
BM tab Includes correction of Bidder extension error(s)for bid Item(s):
Yes
Yes
Yes
5.49%
N/A
Yes
Yes
Yes
6.80%
Yes
Yes
Yes
Yes
6.39%
n/a
Yes
Yes
10.07%
Yes
Yes
Yes
4.99%
n/a
Yes
Yes
3.93%
n/a
Engineer's Estimate
Cat's Eye Excavating
Inc.
Burnside Contracting,
Inc.
L&L Cargile,Inc.
Advanced
Ecxcavation,
Big Sky DeCelopment,
MDM Construction,
Inc,
ITEM ITEM
Unit
TOTAL
QUANTITY
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
#
BID SCHEDULE
LS
1
$ 15,000.00
$ 15,000.00
$ 9,000.00
$ 9,002.00
$ 15,000.00
$ 15,000.00
$ 14,408.00
$ 14,408.00
$ 24,000.00
$ 24,000.00
$ 14,000.00
5 14,000.00
5 12,500.00
5 12,500.00
20,500.00
101
MOBILIZATION
CONTROL
LS
1
$ 10,000.00
$ 10,000.00
$ 7,000.00
$ 7,000.00
S 5,000.00
$ 5,000.00
$ 7,300.00
5 7,300.00
S 8,000.00
S 6000.00
5 10,000.00
$ 10,000.00
$ 20,500.00
$
102
103
PROJECT TEMPORARY TRAFFIC
SPCC PLAN
LS
1
$ 2,000.00
$ 2,000.00
$ 500.00
$ 500.00
$ 750.00
5 750.00
5 50.00
$ 60.00
$ 600.00
$ 600.00
2,480.00
S 3,000.00
S 6,750.00
5 3,000.00
5 6,750.00
5 1,500.00
5 2,000.00
$ 1,500.00
5 2,000.00
104
CONSTRUCTION SURVEYING
LS
1
$ 4,000.00
S 4,000.00
$ 1,400.00
5 1,400.00
9 2,750.00
$ 2,750.00
$ 1,200.00
5 1,200.00
$ 2,480.00
9
1,194.00
$ 2.00
5 798.00
S 0.40
$ 159.20
105
SAWCUT ASPHALT CONCRETE PAVEMENT
LF-IN
398
5 1.00
S 398.00
$ 0.65
$ 258.70
$ 4.00
$ 1,692.00
$ 0.60
S 199.00
$ 3.00
S
$ 1,911.00
$ 5.00
735.00
5 1.65
$ 242.55
106
REMOVE ASPHALT CONCRETE PAVEMENT
SY
147
S 15.00
$ 2,205.00
$ 6.00
$ 882.00
$ 7.50
$ 1,102.60
5 2.00
$ 204.00
5 13.00
5 950.00
$ 5.00
i
[p 250.00
5 2.50
$ 125.00
CEMENT CONC.CURB
LF
60
$ 10.00
$ 500.00
5 10.00
S 500.00
$ 4.00
5 200.00
$ 6.00
$ 300.00
$ 19.00
$ 500.00
$ 500.00
$ 285.00
S 285.00
107
REMOVE
LS
1
$ 1,000.00
2.000.00
S 1,000.00
$ 2,000.00
$ 1,000.00
$ 1,550.00
$ 1,000.00
5 1,550.00
5 2,000.00
5 1,978.00
$ 2,000.00
5 1,978.00
$ 400.00
5 2,600.00
$ 400.00
S 2,600.00
5 1,400.00
S 2,436.00
5 1,400.00
108
TRENCH EXCAVATION SAFETY SYSTEM
5 2,438.00
5 4,000.00
5 4,000.00
5 1,785.00
$ 1,785.00
109
30 IN.CMP PIPE INLET GRATE
DISCHARGE PIPE GRATE
LS
LS
1
1
5
5 1,500.00
5 1,500.00
5 1,100.00
$ 1,100.00
5 1,329.00
5 1,329.00
5 1,720.00
5 1,720.00
5 2,620.00
9 2,620.00
$ 3,000.00
$ 1,000.00
$ 3,000,00
$ 1,000.00
$ 1,500.00
S 3,250.00
$ 1,600.00
$ 3,250.00
110
30 IN.CMP
LS
1
5 500.00
S 500.00
S 700.00
$ 700.00
$ 1,500.00
$ 1,500.00
$ 300.00
$ 300.00
5 2,562.00
S 2,562.00
111
CONNECT TO EXIST.30 IN CMP
EA
2
$ 5,000.00
$ 10,000.00
S 1,775.00
5 3,550.00
5 3,398.00
$ 6,796.00
5 1,530.00
$ 3,080.00
$ 3,460.00
5 6,920.00
$ 3,100.00
S 6,200.00
S 3,500.00
5 7,000.00
885.00
112
MANHOLE TYPEIII.60
EA
1
5 2,000.00
$ 2,000.00
5 475.00
$ 475.00
5 751.00
$ 751.00
5 1,200.00
5 1,200.00
5 780.00
$ 780.00
5 1,000.00
$ 1,000.00
5 885.00
5
113
CONCRETE INLET TYPE 1
EA
3
5 7,500.00
$ 22,500.00
5 4,700.00
5 14,100.00
$ 4,925.00
5 14,775.00
$ 5,615.00
S 18,845.00
5 4.280.00
5 12,840.00
5 7.000.00
S 21,000.00
5 6,075.00
5 18,225.00
114
6X6 CONCRETE VAULT
FRAME d GRATE
L5
1
$ 2,005.00
$ 2,000,00
S 400.00
$ 400.00
5 750.00
S 750.00
$ 810.00
$ 810.00
5 420.00
5 420.00
5 1,500.00
$ 1,500.00
$ 2,085.00
$ 2,085.00
115
REMOVE AND REPLACE
ADS N-12 HP PIPE 18 IN.DIAM.
LF
LF
1621
292
5 25,00
$ 80.00
$ 40,525.00
S 23,360.00
S 28.00
S 70.00
$ 45,388.00
$ 20,440.00
5 27.00
$ 71.64
5 43.767.00
5 20,918.88
5 29.00
S 94.00
$ 47,009.00
5 27,448.00
5 29.00
$ 68.00
S 47,009.00
5 19,856.00
5 55.00
5 110.00
$ 89,155.00
5 32,120.00
$ 47.60
$ 135.00
$ 76,997.50
5 39,420.00
118
117
ADS N-12 HP PIPE 30 IN.DIAM.
SEWER PIPE 121N.DIAM.
LF
69
5 50.00
5 3,450.00
$ 50.00
$ 3,450.00
S 65.90
5 4,547.10
$ 49.00
$ 3,381.00
$ 69.00
$ 4,761.00
$ 105.00
$ 7,245.00
$ 150.00
5 10,350.00
2,188.00
118
D.I.STORM
IF
40
S 50.00
5 2,000.00
5 4660
$ 1,800.00
$ 71.00
5 2,840.00
5 30.00
5 1,200.00
5 28.00
5 1,120.00
5 75.00
5 3,000.00
$ 54.70
$
119
STORM DRAIN ENCASEMENT
PIPE 12 IN.DIAM.
LF
176
9 20.00
S 3,520.00
$ 17.25
5 3,036.00
S 30.00
S 5,280.00
5 21.00
5 3,696.00
$ 22.00
$ 3,872.00
$ 50.00
$ 8,800.00
5 34.26
$ 8,028.00
3,110.00
120
SCHEDULE A CULV.
SLAB
SF
200
$ 20.00
S 4,000.00
$ 7.50
$ 1,500.00
5 5.00
$ 1,000.00
$ 6.00
5 1,200.00
5 8.50
$ 1,300.00
$ 10.00
5 2,000.00
$ 15.55
$
121
6 IN.THICK CONCRETE
'V" CONSTRUCTION
LF
307
$ 25.00
$ 7,675.00
5 9.75
5 2,993.26
9 4,88
$ 1,498.16
$ 20.00
$ 6,140.00
5 18.00
5 5,526.00
S 13.00
$ 3,991.00
$ 18.70
5 5,128.90
122
123
18IN.DEEP DITCH
ASPHALT CURB TYPE C
LF
LF
502
50
S 10.00
$ 40.00
18.00
$ 5,020.00
9 2,000.00
9 5,528.00
5 8.00
$ 26.00
5 16.00
5 4,016.00
$ 1,250.00
$ 4,912.00
$ 7.76
5 20.00
5 3.40
S 3,895.62
$ 1,000.00
S 1,043.80
$ 15.00
$ 10.00
S 13.00
5 7.530.00
$ 500.00
$ 3,991.00
5 10.00
$ 38.00
$ 15.00
5 5,020.00
$ 1,900.00
$ 4,605.00
5 19.00
$ 20.00
5 11.00
$ 9,638.00
$ 1,000.00
$ 3,377.00
5 8.20
S 32.85
S 48.00
$ 4,118.40
$ 1,642.50
$ 14,736.00
124
CEMENT CONC.CURB TYPE A
125
CRUSHED SURFACING TOP COURSE.0.6'DEP
SY
SY
307
307
S
S 40.00
5 12,280.00
S 7,000.00
S 20.00
5 3,500.00
$ 6,140.00
$ 3,500.00
S 20.70
$ 4,000.00
5 6,354.90
$ 4,000.00
$ 23.00
5 7,100.00
$ 7,061.00
5 7,100.00
$ 26.00
$ 14,680.00
5 7,675.00
$ 14,680.00
5 42.00
S 4,000.00
$ 12,894.00
5 4,000.00
$ 25.00
$ 4,600.00
5 7,875.00
5 4,603.00
126
HMA CL.Y.IN.PG 64-26,0.17'DEPTH
127
TREE REMOVAL AT SWALE SITE
LS
SY
1
2290
$ 7,000.00
5 15.00
$ 34,350.00
5 4.00
5 9,160.00
$ 22.71
$ 52,005.90
5 15.50
$ 35,495.00
$ 13.00
$ 29,770.00
5 7.00
0 18,030.00
$ 16.00
5 36,640.00
128
129
SWALE EXCAVATION AND FINISH GRADING
ENERGY DISSIPATION STRUCTURE IN SWALE
LS
1
3
$ 3,000.00
5 4,000.00
$ 3,000.00
5 12,000.00
$ 2,000.00
$ 2,500.00
5 2,000.00
5 7,500.00
S 625.00
9 4,300.00
$ 625.00
5 12,900.00
$ 900.00
$ 6,485.00
5 900.00
5 19,385.00
9 2,042.00
$ 4,992.00
5 2,042.00
S 14,976.00
$ 1,500.00
S 3,200.00
$ 1,500.00
5 9,600.00
$ 2,750.00
$ 3,700.00
5 2,760.00
$ 11,100.00
130
TRIPLE DEPTH DRYWELL
AND MULCHING
EA
LS
1
$ 5,000.00
5 5,000.00
5 2,800.00
6 2,500.00
$ 1,600.00
$ 1,500.00
$ 1,500.05
S 1,500.00
5 2,000.00
$ 2,000.00
5 2,500.00
S 2,500.00
$ 3,750.00
5 3,750.00
131
132
SEEDING FERTILIZING,
TRIMMING AND CLEANUP
LS
1
5 5,000.00
$ 5,000.00
$ 2,000.00
$ 2,000.00
$ 1,000.00
5 1,000.00
5 1,400.00
S 1,400.00
$ 3,200.00
S 3,200.00
$ 1,000.00
$ 1,000.00
S 15,500.00
5 15,500.00
$ 251,309.00 $ 164,000.95 I$ 220,449.76
$ 226,632.00
$ 238,427.00
$ 280,481.00
$ 317,772.05
Total
Bid Items(s)
Note:Tabulation Includes Correction of Bidder Edension Error(s)For
Addendums acknowledged
Bid deposit surety bond
Subcontractor list
Mobilization%of total
BM tab Includes correction of Bidder extension error(s)for bid Item(s):
Yes
Yes
Yes
5.49%
N/A
Yes
Yes
Yes
6.80%
Yes
Yes
Yes
Yes
6.39%
n/a
Yes
Yes
10.07%
Yes
Yes
Yes
4.99%
n/a
Yes
Yes
3.93%
n/a
BID TABULATION
Sullivan Rd SB over UPRR Overlay
CIP Project No. 0175
Federal Aid Project No:8HM-4103(009)
BID OPENING DATE: June 28,2013,10:00 a.m.
S o"kan
Number of bidders:3
Engineer's Estimate
MJ Hughes Construction
NA Degerstrom,Inc.
West Company,Inc_
ITEM
NUMBER
ITEM
Unit
QUANTITY
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
1
MOBILIZATION
LS.
1
$ 17 564.00
-imam
$ 17,564.00
514,800.00
6 14.800,00
$14,500.00
$500.00
$9,100.00
$ 14 500.00
$ 500.00
$ 9,100,00
$ 1500.00
$ 16,280.00
$16,500.00
$1,000.00
$17,500.00
$1,500.06
$35.00
$ 16,500.00
$ 1,000.00
$ 17,500.00
$ 1,500.00
$ 12,950.00
2
3
SPCC PLAN
LS.
LS.
1
1
$
$ 10,000.00
5 1,000.00
$ 10,000.00
51.000.00
$15,000.00
5 1,000.00
$ 15.000.00,
PROJECT TEMPORARY TRAFFIC CONTROL
4
STRUCTURE SURVEYING
LS.
1
$ 7,500.00
$ 7,500.00
$350.00
$65.00
$ 350.00
$ 24,050.00
$1,500.00
$44.00
5
REMOVING EXISTING CONCRETE OVERLAY
S.Y.
370
$ 40.00
$ 14,800,00
6
7
SCARIFYING CONCRETE SURFACE
S.Y.
370
$ 80.00
$ 29,600.00
$71.00
$ 26,270.00
$127.00
$ 46,990.00
$150.00
$ 55,500.00
FORCE ACCOUNT FORMS FOR FULL DEPTH DECK REPAIR
EST.
EST.
1
1
$ 500.00
$ 25,000.00
$ 500.00
$ 25,000.00
$500.00
$25,000.00
$30.00
$ 500.00
$ 25,000.00
$ 3,390.00
$500.00
$25,000.00
$30.00
$ 500.00
$ 25,000.00
$ 3,390.00
$500.00
$25,000.00
$40.00
$ 500.00
$ 25,000.00
$ 4,520.00
8
FURTHER DECK PREPARATION
9
EXPANSION JOINT PREPARATION
LF.
113
$ 20.00
$ 2 260.00
10
MODIFIED CONCRETE OVERLAY
C.F.
560
$ 90.00
$ 50,400.00
$9.65
$ 5,404.00
$25.00
$ 14,000.00
$42.00
$ 23,520.00
11
FINISHING AND CURING MODIFIED CONCRETE OVERLAY
S.Y_
370
$ 45.00
$ 16 650.00
$ 366.00
$88.00
$4,50
$ 32,560.00
$ 549.00
$47.00
$3.55
$ 17,390.00
$ 433.10
$20.00
$3.50
$ 7,400.00
$ 427.00
_ 12
PAINT LINE ____
LF_
122
$ 3.00
TOTAL
$175,640.00
$ 148,573.00
$149,583.10
5166,317.00
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Bid Ctleekli$t
Addenda Acknoontodeed
No_1
✓
,r
,/
Contractor's Administrative Information
✓
✓
,/
Bidder Qualification Statement
✓
✓
,/
61d Deposit Declaration
✓
I
,/
Bid❑eposit Surety Form
V
✓
V
J
✓
Repro onthtionsonomey
Representations and Certifications
✓
,/
,/
V
Non-Collusion Declaration _
✓
✓
Cor itioben for Federal-Aid Contracts
✓
✓
J
G c, $2 f 7 f
1.t f' 1 j; 1' n
0, IJ .,;.N
T.
Page 1ofl
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 2, 2013 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business [' public hearing
►1 information ❑ admin. Report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Intergovernmental Purchasing Contract with the Washington State
General Administration Office.
GOVERNING LEGISLATION: Chapter 39.34 RCW
PREVIOUS COUNCIL ACTION TAKEN: Administrative report February 19, 2013; approval of
former agreement March 12, 2013.
BACKGROUND: The City is authorized under state law to utilize the purchasing contracts of
other jurisdictions in the state by following certain rules. This is commonly referred to as
"piggybacking" on the contract of the other entity. One of the requirements is the adoption of an
interlocal agreement by both entities which provides such authority. This proposed interlocal
agreement meets that requirement. There are other requirements specific to each piggybacked
purchasing event.
Staff is proposing this interlocal purchasing agreement with the State of Washington — General
Administration Office (GAO) so the City can purchase various items, including miscellaneous
equipment and goods for Public Works, and IT equipment. Items purchased through this
contract are generally expected to be below normal retail pricing.
The City previously entered into its last such agreement with the State in March, 2013, which
expired June 30, 2013. This new contract is revised in form, and shorter. Of importance to
note is that the new contract does not carry a cost. The former agreement was $2,000
annually.
Public Works staff is requested expedited consideration of this agreement to be able to timely
purchase equipment for installation of school beacons for a pending street project.
OPTIONS: (1) Move to a future agenda as drafted; (2) request further information.
RECOMMENDED ACTION OR MOTION: Consensus to place on July 9 agenda for motion
consideration.
BUDGET/FINANCIAL IMPACTS: No cost to the City for the purchasing agreement.
STAFF CONTACT: Cary Driskell, City Attorney
ATTACHMENTS: State of Washington Intergovernmental Master Contract Usage Agreement.
Agreement Number;
• DES Use Only
MASTER CONTRACT USAGE AGREEMENT
This Master Contract Usage Agreement(the"Agreement")is made pursuant to Chapter 39.34 of
the Revised Code of Washington, and other applicable laws,by and between the state of
Washington(the"State"), acting by and through the Department of Enterprise Services ("DES"),
an agency of the State, and
Entity Name
a state agency,or local or federal agency or entity, or public benefit nonprofit corporation, or any
tribe located in the State ("Buyer").
1. Purpose: The purpose of the Agreement is to establish the terms and conditions for when
Buyer purchases or acquires goods and services for its direct use under contracts entered into
by DES that permit such use ("Master Contracts").
2. Duration: This Agreement will become effective on date of execution, and will continue in
full force and effect until thirty(30) days following receipt of written notice from either party
cancelling this Agreement.
3. Agreement Contact Information: Contact person to whom contract documents and related
communications are to be mailed or faxed.
Organization Name:
Tax Identification Number:
Unified Business Identifier Required for Non-Profit:
Contact Name:
Title:
Address:
City: State: Zip:
Phone Number:
Email Address:
4. Cancellation of Agreement: This agreement can be terminated by either party upon 30 days
written notice provided to DES at:
Email to: mcua @des.wa.gov OR Mail to: WA Dept of Enterprise Services
MCUA,Attn: Kris Gorgas
P.O. Box 41409
Olympia, WA 98504-1409
5. Financial Responsibility: Buyer will deal directly with the Master Contract contractor,
supplier,or service supplier("Contractor") for any purchases Buyer makes pursuant to this
Agreement and under a Master Contract, DES does not accept any responsibility, financial
or otherwise, for any purchase Buyer makes under a Master Contract.
1
Agreement Number:
DES Use Only
6. Compliance with Other Laws: Each of the parties will comply with all applicable federal,
state, and local laws and regulations governing its own purchases.
7. Master Contract Audits: Buyer agrees to cooperate with DES,the Office of the State
Auditor, federal officials, or any third party authorized by law,rule, regulation or contract, in
any audit conducted by such party related to any Master Contract(s)that Buyer has made
purchases from pursuant to this Agreement, including providing records related to any
purchase from a Master Contract.In addition,Buyer agrees to provide,upon request from
DES,documentation to confirm its eligibility to use Master Contracts.
8. Dispute Resolution: If there are any disputes between Buyer and a Contractor,Buyer agrees
to (a)provide DES written notice of the nature of the dispute; and(b)unless otherwise
provided in the Master Contract or as set forth below,work in good faith with the Contractor
to resolve the dispute without the involvement of DES. DES may, upon request, review and
assist in the resolution of a dispute,and if DES chooses to do so, the Buyer will cooperate
with DES in that resolution process.
In its sole discretion, DES may, but is not obligated to, upon written notice to Buyer, resolve
disputes with a Contractor on behalf of Buyer and all other state, local, and federal agencies,
local governments, and public benefit nonprofit corporations with similar or related disputes
with such Contractor.
9. No Separate Entity: No separate legal or administrative entity is intended to be created by, or
for the administration of,this Agreement.
10.Hold Harmless: Each party agrees to defend, indemnify, and hold the other party harmless
from any claim arising from such party's sole negligent, reckless, or willful misconduct.
11. Entire Agreement: This Agreement sets forth the entire agreement between the parties,and
supersedes any other prior written agreements between the parties, with respect to the subject
matter hereof.
IN WITNESS WHEREOF the parties having read this Agreement, agree to it in each and every
particular, and have executed it below.
APPROVED APPROVED
WASHINGTON STATE
DEPARTMENT OF ENTERPRISE SERVICES
Entity Name Entity Name
Signature Signature
Roselyn Marcus,Assistant Director
Name/Title Name/Title
Date Date
2