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2013, 08-27 Regular Meeting AMENDED AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday,August 27,2013 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor Manuel Denning,Fountain Ministries PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: August Community Recognition, Presentation of Key and Certificate—Mayor Towey COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: MAYOR'S REPORT: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium, please state your name and address for the record and limit remarks to three minutes. 1. PUBLIC HEARING: 2014 Budget Revenues—Mark Calhoun 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 08/09/2013 4423,4442-4445,4462,29899-29902 $271,219.00 08/09/2013 29903-29931 $156,408.84 08/09/2013 29932-29980; 805130017 $561,043.39 08/20/2013 4463,4464,4466,4467,29981 $70,878.05 08/20/2013 5638-5641 $756.00 08/20/2013 29982-30023 $464,000.34 GRAND TOTAL $1,524,305.62 b.Approval of Payroll for Pay Period Ending August 15,2013: $308,896.07 c.Approval of August 13,2013 Council Meeting Minutes,Regular Formal Format d.Approval of Resolution 13-008 Declaring Items as Surplus e.Motion Setting September 24,2013 Budget Hearing f.Approval of Commute Trip Reduction Interlocal Agreement Council Agenda 08-27-13 Formal Format Meeting Page 1 of 2 NEW BUSINESS: 3. Second Reading Proposed Ordinance 13-012,Lighting Code Revisions—Marty Palaniuk [public comment] 4.Motion Consideration: Bid Award Sullivan Road West Bridge Replacement Phase I—Steve Worley [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium, please state your name and address for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 5. Smart Gov Public Portal—John Hohman,Mike Turbak 6. Painted Hills—Mike Stone 7. Lodging Tax Advisory Committee Goals&Priorities—Mark Calhoun 8.Avista Natural Gas Franchise—Cary Driskell 9. Solid Waste Update—Mike Jackson 10.Advance Agenda—Mayor Towey INFORMATION ONLY(will not be reported or discussed): 11. Department Reports 12. Stormwater Grants 13. Planning Commission Minutes July 11,2013, and July 25,2013 13a. Solid Waste CITY MANAGER COMMENTS 14.EXECUTIVE SESSION: [RCW 42.30.110(1)(b), and RCW 42.30.110(1)i)] Potential acquisition of real estate; and potential litigation. ADJOURNMENT General Meetinji Schedule(meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2°°—d and 4th Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats(the less formal meeting)are generally held the 1st 31d and 5th Tuesdays. Study Session formats DO NOT have time allocated for general public comments;but if action items are included, comments are permitted after those specific action items.NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical,hearing, or other impairments, please contact the City Clerk at (509)921-1000 as soon as possible so that arrangements may be made. Council Agenda 08-27-13 Formal Format Meeting Page 2 of 2 11SV-FS21UserslmcalhounlBudgetsl2014tRCAs and Intros and PowerPoint presentationsl2013 08 2712013 08 27 RCA public hearing est 2014 rev and exp.docx CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27, 2013 Department Director Approval: IX Check all that apply: El consent ❑ old business ❑ new business public hearing ❑ information ❑admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing - Estimated 2014 revenues and expenditures. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2014 Budget. A proposed budget is currently under review by the City Manager who will present his Preliminary 2014 Budget to the Council on September 17, 2013. BACKGROUND: This marks the third occasion where the Council will discuss the 2014 Budget and by the time the Council is scheduled to adopt the 2014 Budget on October 22, 2013, you will have had an opportunity to discuss it on seven separate occasions, including two public hearings to gather input from citizens: • June 18 Council Budget Retreat • August 13 Admin report: Estimated 2014 revenues and expenditures • August 27 Public hearing #1 on 2014 revenues and expenditures • September 17 City Manager's presentation of preliminary 2014 Budget • September 24 Public hearing #2 on 2014 Budget • October 8 First reading on ordinance adopting the 2014 Budget • October 22 Second reading on ordinance adopting the 2014 Budget State law requires that the City hold a public hearing on revenue sources for the upcoming year's budget in order to consider input from the public. An administrative report was presented to the Council on this topic on August 13th and the public hearing is set for this evening. All of the figures currently included in the 2014 Budget worksheets are preliminary and subject to change by the City Manager until his September 17th presentation of the 2014 Budget. 2014 Budget Overview: • The 2014 Budget currently includes appropriations of$58,596,502 including $11,442,372 in capital expenditures, comprised in-part of: o $5,501,601 in Fund #303 Street Capital Projects. o $262,500 in Fund#309 Park Capital Projects. o $3,195,521 in pavement preservation including $888,823 financed by the General Fund. o $1,196,000 in Fund #402 Stormwater Management projects. o $1,120,000 in Fund #403 Aquifer Protection Area projects. o $90,000 in Fund #501 Equipment Rental and Replacement for the acquisition of three half-ton pick-ups. • Budgets will be adopted across 20 separate funds, • The full time equivalent employee (FTE) count will increase by 2.0 employees from 85.25 in 2013 to 87.25 in 2014. The two additional employee include: 1 11SV-1=S2l Users1mcalhounlBudgetsl20141RCAs and Intros and PowerPoint presentationsl2013 08 2712013 08 27 RCA public hearing est 2014 rev and exp.docx o A 1.0 FTE help desk technician in the Finance Department. Cost of this position is budgeted at $64,996 which will be offset by reductions of $74,800 in professional services costs. o A 1.0 FTE planning grants engineer in the Public Works Department. Cost of this position is budgeted at $100,010 allocated: • 37.5% to the General Fund #001 at a cost of $37,467, which is offset by a $40,000 reduction the professional services budget. • 37.5% to the Street Fund #101 at a cost of $37,467, which is offset by a $40,000 reduction in the professional services budget. • 25% to the Stormwater Management Fund #402 at a cost of$25,076. Pertaining Specifically to the General Fund: • The 2014 recurring revenue estimate of $36,823,500 is $1,548,800 or 4.39% greater than the 2013 budget of $35,274,700. • The 2014 recurring expenditure proposal of $36,823,010 is $1,510,336 or 4.28% greater than the 2013 appropriation of $35,312,674. • The increase of$1,510,336 is comprised of: o $1,245,443 that is public safety related (reflecting a 5.63% increase over 2013), and o $264,893 that is non-public safety related (reflecting a 2.01% increase over 2013) • Recurring revenues currently exceed recurring expenditures by $490. • Nonrecurring expenditures total $586,650 and include: o a $192,500 transfer to Fund #309 — Park Capital Projects. o $350,000 for a law enforcement contingency o $8,800 for AutoCAD licenses for the Public Works Department o $11,350 for replacement chairs at CenterPlace. o $24,000 for a variety of improvements at the police precinct. • The total of 2014 recurring and nonrecurring expenditures exceeds total revenues by $586,160 - and this is entirely a result of the one-time/nonrecurring expenditures. • The projected General Fund fund balance at the end of 2014 is currently $20,149,703 or 54.72% of recurring revenues. 2 11SV-FS21UserslmcalhounlBudgets l20141RCAs and Intros and PowerPoint presentationsl2013 08 2712013 08 27 RCA public hearing est 2014 rev and exp.docx Other Funds: 2014 Budget appropriations (expenditures) in the other funds total $21,186,842 as follows: Fund Fund 2014 Number Name lAppropriation 101 Street Fund 4,688,216 103 Paths and Trails Fund 0 105 Hotel / Motel Tax Fund 577,000 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 0 122 Winter Weather Reserve Fund 0 123 Civic Facilities Replacement Fund 616,284 204 Debt Service Fund 627,823 301 REET 1 Capital Projects Fund Ca-OW-PT-elects Fund 546,199 302 REET 2 Capital Projects Fund Special-Capital Projects Fund 562,720 303 Street Capital Projects Fund 5,501,601 309 Parks Capital Projects Fund 262,500 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation Fund 3,195,521 312 Capital Reserve Fund 250,000 402 Stormwater Management Fund 2,823,978 403 Aquifer Protection Area Fund 1,120,000 501 Equipment Rental and Replacement Fund 90,000 502 Risk Management Fund 325,000 21,186,842 Noteworthy here is that we are proposing to: • Change the name of Fund #301 from Capital Projects Fund to REET 1 Capital Projects Fund, and • Change the name of Fund #302 from Special Capital Projects Fund to REET 2 Capital Projects Fund Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $1,858,600. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $2,750,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $1,200,000. • Hotel I Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $490,000. • Stormwater Management Fees that are estimated at $1,835,000. • Aquifer Protection Area Fees are estimated at $500,000. • Grant Revenues are estimated at $8,1 58,000: o Fund #303 — Street Capital Projects - $4,525,000 o Fund #311 — Pavement Preservation - $2,763,000 o Fund #403 —Aquifer Protection Area - $870,000 3 11SV-FS2lUserslmcathounlBudgetsl20141RCAs and Intros and PowerPoint presentations12013 08 2712013 08 27 RCA public hearing est 2014 rev and exp.docx OPTIONS: State law requires a public hearing on 2014 estimated revenues and expenditures. RECOMMENDED ACTION OR MOTION: As the purpose of the public hearing is to gather input from the public in regard to the 2014 Budget, no action is requested at this time. BUDGET/FINANCIAL IMPACTS: Given that the budget will not be adopted by the Council until October 22, 2013, it is possible the figures may be modified as we refine estimates of revenues and expenditures. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: • Power Point presentation. • Assorted 2014 Budget information: o Pages 1-13 Budget summary information with detail by fund. o Page 14 General Fund budget change from June 18 to August 27. o Page 15 General Fund revenue and expenditure line-item changes. o Pages 16-18 General Fund departmental category changes from 2013 to 2014. o Page 19 Full-time equivalent employees (FTEs), o Page 20 13-year history of CPI and Social Security increases. o Page 21 CPI change by month — 2011 through 2013 4 \\SV-FS2\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 8/20/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I #001 -GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 10,943,700 0 10,943,700 11,049,400 105,700 0.97% Sales Tax 15,250,000 0 15,250,000 16,390,000 1,140,000 7.48% Sales Tax-Criminal Justice 1,280,000 0 1,280,000 1,330,000 50,000 3.91% Sales Tax-Public Safety 750,000 0 750,000 745,000 (5,000) (0.67%) Gambling Tax and Leasehold Excise Tax 612,500 0 612,500 619,400 6,900 1.13% Franchise Fees/Business Registration 1,135,000 0 1,135,000 1,213,000 78,000 6.87% State Shared Revenues 1,684,600 0 1,684,600 1,886,500 201,900 11.99% Fines and Forfeitures/Public Safety 1,632,300 0 1,632,300 1,470,800 (161,500) (9.89%) Community Development 1,174,000 0 1,174,000 1,255,400 81,400 6.93% Recreation Program Revenues 571,500 0 571,500 579,800 8,300 1.45% Miscellaneous Department Revenue 0 0 0 85,500 85,500 #DIV/0l Miscellaneous&Investment Interest 158,000 0 158,000 115,600 (42,400) (26.84%) Transfer-in -#101 (street admin) 39,700 0 39,700 39,700 0 0.00% Transfer-in -#105(h/m tax-CP advertising) 30,000 0 30,000 30,000 0 0.00% Transfer-in -#402(storm admin) 13,400 0 13,400 13,400 0 0.00% Total Recurring Revenues 35,274,700 0 35,274,700 36,823,500 1,548,800 4.39% Expenditures City Council 390,111 0 390,111 414,950 24,839 6.37% City Manager 637,984 0 637,984 660,643 22,859 3.58% Legal 439,161 35,000 474,161 448,922 (25,239) (5.32%) PubllcSafety 22,139,200 0 22,139,200 23,384,643 1,245,443 5.63% Deputy City Manager 609,706 0 609,706 653,215 43,509 7.14% Finance/IT 1,089,633 0 1,089,633 1,180,659 91,026 8.35% Human Resources 232,469 0 232,469 237,883 5,414 2.33% Public Works 876,443 0 876,443 882,694 6,251 0.71% Community Development-Administration 257,175 12,750 269,925 290,883 20,958 7.76% Community Development-Engineering 850,845 14,750 865,595 807,114 (58,481) (6.76%) Community Development-Planning 899,743 12,750 912,493 928,906 16,413 1.80% Community Development-Building 1,162,582 12,750 1,175,332 1,267,656 92,324 7.86% Parks&Rec-Administration 270,717 0 270,717 274,743 4,026 1.49% Parks&Rec-Maintenance 789,000 0 789,000 796,200 7,200 0.91% Parks&Rec-Recreation 231,321 0 231,321 229,152 (2,169) (0.94%) Parks&Rec-Aquatics 485,600 0 485,600 490,400 4,800 0.99% Parks&Rec-Senior Center 88,143 0 88,143 89,882 1,739 1.97% Parks&Rec-CenterPlace 800,884 0 800,884 828,842 27,958 3.49% Pavement Preservation 855,857 0 855,857 888,823 32,966 3.85% General Government 1,799,100 0 1,799,100 1,741,600 (57,500) (3.20%) Transfers out-#502(insurance premium) 319,000 0 319,000 325,000 6,000 1.88% Total Recurring Expenditures 35,224,674 88,000 35,312,674 36,823,010 1,510,336 4.28% Recurring Revenues Over(Under) Recurring Expenditures 50,026 (86,000) (37,974) 490 Page 1 of 21 \\SU-F52\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 8/20/2013 2014 Budget 2013 _ 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % I#001 -GENERAL FUND-continued NONRECURRING ACTIVITY Revenues Transfer in-#120(excess reserves) 50,787 0 50,787 0 (50,787) (100.00%) Total Nonrecurring Revenues 50,787 0 50,787 0 (50,787) (100.00%) Expenditures Transfers out-#309(park grant match) 50,000 0 50,000 192,500 142,500 285,00% Law Enforcement Contingency 0 0 0 350,000 350,000 #DlV10l Public Works(autoced licenses) 0 0 0 8,800 8,800 #DIV/0! Parks&Recreation(CPchairs) 0 0 0 11,350 11,350 #DIV10l Pubic Safety(precinct improvements) 0 0 24,000 24,000 #DIV10l Transfers out-#312(Capital Reserve Fund) 7,826,207 0 7,826,207 0 (7,826,207) (100.00%) Parks&Recreation related 56,962 0 56,962 0 (56,962) (100.00%) Carpet at City Hall 25,000 0 25,000 0 (25,000) (100.00%) Total Nonrecurring Expenditures 7,958,169 0 7,958,169 586,650 (7,371,519) (92.63%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (7,907,382) 0 (7,907,382) (586,650) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures 1 (7,857,356) (88,000) (7,945,356) (586,160) Beginning unrestricted fund balance 28,681,219 28,681,219 20,735,863 Ending unrestricted fund balance 20,823,863 20,735,863 20,149,703 Fund balance as a percent of recurring expenditures 59.12% 58.72% I 54.72% Page 2 of 21 \\5V-F52\Users\rnca!houn\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 1 8/20/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % [SPECIAL REVENUE FUNDS #101 -STREET FUND [RECURRING ACTIVITY Revenues Motor Vehicle Fuel(Gas)Tax 1,861,100 0 1,861,100 1,858,600 (2,500) (0.13%) Investment Interest 5,000 0 5,000 3,000 (2,000) (40.00%) Utility Tax 2,900,000 0 2,900,000 2,750,000 (150,000) (5.17%) Total Recurring Revenues 4,766,100 0 4,766,100 4,611,600 (154,500) (3.24%) Expenditures Wages 1 Benefits 1 Payroll Taxes 573,170 0 573,170 627,288 54,118 9.44% Supplies 72,200 0 72,200 91,500 19,300 26.73% Services&Charges 2,456,152 0 2,456,152 2,167,201 (288,951) (11.76%) Snow Operations 469,000 0 469,000 520,000 51,000 10.87% Intergovernmental Payments 851,000 0 851,000 798,000 (53,000) (6.23%) Transfers-out-#001 39,700 0 39,700 39,700 0 0.00% Transfers-out-#311 (pavement preservation) 282,000 0 282,000 282,000 0 0.00% Transfers-out-#501 (plow replace.) 150,000 0 150,000 75,000 (75,000) (50.00%) Transfers-out-#501 (non-plow vehicle rental) 10,777 0 10,777 10,777 0 0.00% Total Recurring Expenditures 4,903,999 0 4,903,999 4,611,466 (292,533) (5.97%) Recurring Revenues Over(Under) Recurring Expenditures (137,899) 0 (137,899) 134 NONRECURRING ACTIVITY Revenues Grants 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Total Nonrecurring Revenues 0 0 0 0 0 #DIVIO! Expenditures Patch trailer 0 0 0 30,000 30,000 #DIV10! Pickup 0 0 0 15,000 15,000 #DIVI01 Hawk Signal 0 0 0 25,000 25,000 #DIVIO! Software 0 0 0 6,750 6,750 #DIV/0! Total Nonrecurring Expenditures 0 0 0 76,750 76,750 #DIVIO! Nonrecurring Revenues Over(Under) Nonrecurring Expenditures 0 0 0 (76,750) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (137,899) 0 (137,899) (76,616) Beginning fund balance 2,228,437 2,228,437 2,090,538 Ending fund balance 2,090,538 2,090,538 2,013,922 Page 3 of 21 \\SV-FS2\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 8120/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I °!r `SPECIAL REVENUE FUNDS-continued #103-PATHS&TRAILS Revenues Motor Vehicle Fuel(Gas)Tax 7,800 0 7,800 7,800 0 0.00% Investment Interest 0 0 0 0 0 #DIVI0! Total revenues 7,800 0 7,800 7,800 0 0.00% Expenditures Miscellaneous 0 0 0 0 0 #DIV/01 Capital Outlay 0 0 0 0 0 #DIVI0! Total expenditures 0 0 0 0 0 #DIV10! Revenues over(under)expenditures 7,800 7,800 7,800 Beginning fund balance 63,941 63,941 71,741 Ending fund balance 71,741 71,741 79,541 #105-HOTEL I MOTEL TAX FUND Revenues Hotel/Motel Tax 460,000 30,000 490,000 490,000 0 0.00% Investment interest 500 0 500 300 (200) (40.00%) Total revenues 450,500 30,000 490,500 490,300 (200) (0.04%) Expenditures Transfers out-#001 30,000 0 30,000 30,000 0 0.00% City directed marketing efforts 55,000 0 55,000 0 (55,000) (100.00%) Tourism Promotion-contracted 425,500 0 425,500 0 (425,500) (100.00%) Tourism Promotion 0 0 0 547,000 547,000 #DIVI0! Total expenditures 510,500 0 510,500 577,000 66,500 13.03% Revenues over(under)expenditures (50,000) (20,000) (86,700) Beginning fund balance 206,772 206,772 186,772 Ending fund balance 156,772 186,772 100,072 Page 4 of 21 WV-FS2\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 8/20/2013 2014 Budget 2013 2014 ' Difference Between As Amended' As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % SPECIAL REVENUE FUNDS-continued #120-CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0 #DIV101 Transfers-in 0 0 0 0 0 #DIV10! Total revenues 0 0 0 0 0 #DIV10! Expenditures Operations 50,787 0 50,787 0 (50,787) (100.00%) Total expenditures 50,787 0 50,787 0 (50,787) (100.00%) Revenues over(under)expenditures (50,787) (50,787) 0 Beginning fund balance 350,787 350,787 300,000 Ending fund balance 300,000 300,000 300,000 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 7,000 0 7,000 7,300 300 4.29% Transfers-in 0 0 0 0 0 #DIV101 Total revenues 7,000 0 7,000 7,300 300 4.29% Expenditures Operations 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV10! Revenues over(under)expenditures 7,000 7,000 7,300 Beginning fund balance 5,441,531 5,441,531 5,448,531 Ending fund balance 5,448,531 5,448,531 5,455,831 #122-WINTER WEATHER RESERVE FUND Revenues Investment Interest 700 0 700 700 0 0.00% Transfers-in 0 0 0 0 0 #DIVI0! Subtotal revenues 700 0 700 700 0 0.00% Expenditures Reserve for Winter Weather 0 0 0 0 0 #DIV/01 Total expenditures 0 0 0 0 0 #DIV10i Revenues over(under)expenditures 700 700 700 Beginning fund balance 502,888 502,888 503,588 Ending fund balance 503,588 503,588 504,288 #123-CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest 1,600 0 1,600 1,700 100 6.25% Transfers-in-#001 0 0 0 0 0 #DIVIOI Total revenues 1,600 0 1,600 1,700 100 6.25% Expenditures Capital Outlay 0 0 0 0 0 #DIV10! Transfers out-#311 (pavement preservation) 616,284 0 616,284 616,284 0 0.00% Total expenditures 616,284 0 616,284 616,284 0 0.00% Revenues over(under)expenditures (614,684) (614,684) (614,584) Beginning fund balance 2,403,947 2,403,947 1,789,263 Ending fund balance 1,789,263 1,789,263 1,174,679 Page 5 of 21 \\SV-F52\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 8/20/2013 2014 Budget 2013 2014 Difference Between As Amended' As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I 'DEBT SERVICE FUNDS I #204-DEBT SERVICE FUND Revenues Spokane Public Facilities District 437,120 0 437,120 441,520 4,400 1.01% Transfer-in-#301 92,951 0 92,951 93,152 201 0.22% Transfer-in-#302 92,952 0 92,952 93,151 199 0.21% Total revenues 623,023 0 623,023 627,823 4,800 0.77% Expenditures Debt Service Payments-Centerpiece 437,120 0 437,120 441,520 4,400 1.01% Debt Service Payments-Roads 185,903 0 185,903 186,303 400 0.22% Total expenditures 623,023 0 623,023 627,823 4,800 0.77% Revenues over(under)expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 Page 6 of 21 \\SV-FS2\Users\mcalhoun\Budgets\2014`RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 8/20/2013 2014 Budget 2013 2014 Difference Between As Amended ' As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % CAPITAL PROJECTS FUNDS #301 -REET 1 CAPITAL PROJECTS FUND Revenues REET 1 -Taxes 500,000 0 500,000 600,000 100,000 20.00% Investment Interest 500 0 500 1,000 500 100.00% Total revenues 500,500 0 500,500 601,000 100,500 20.08% Expenditures Transfer-out-#204 92,951 0 92,951 93,152 201 0.22% Transfer-out-#303 892,404 0 892,404 268,575 (623,829) (69.90%) Transfers out-#311 (pavement preservation) 150,000 0 150,000 184,472 34,472 22.98% Total expenditures 1,135,355 0 1,135,355 546,199 (589,156) (51.89%) Revenues over(under)expenditures (634,855) (634,855) 54,801 Beginning fund balance 1,092,264 1,092,264 457,409 Ending fund balance 457,409 457,409 512,210 #302-REET 2 CAPITAL PROJECTS FUND Revenues REET 2-Taxes 500,000 0 500,000 600,000 100,000 20.00% Investment Interest 1,000 0 1,000 1,000 0 0.00% Total revenues 501,000 0 501,000 601,000 100,000 19.96% Expenditures Transfer-out-#204 92,952 0 92,952 93,151 199 0.21% Transfer-out-#303 617,479 0 617,479 285,097 (332,382) (53.83%) Transfers out-#311 (pavement preservation) 150,000 0 150,000 184,472 34,472 22.98% Total expenditures 860,431 0 860,431 562,720 (297,711) (34.60%) Revenues over(under)expenditures (359,431) (359,431) 38,280 Beginning fund balance 1,130,670 1,130,670 771,239 Ending fund balance 771,239 771,239 809,519 Page 7 of 21 \\5V-F52\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 8/20/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I %d CAPITAL PROJECTS FUNDS-continued #303-STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 6,597,842 0 6,597,842 4,524,808 (2,073,034) (31.42%) Developer 0 0 0 166,020 166,020 #DIV/0! Transfer-in-#301 892,404 0 892,404 268,575 (623,829) (69.90%) Transfer-in-#302 617,479 0 617,479 285,097 (332,382) (53.83%) Transfer-in-#312 0 0 0 250,000 250,000 #D1V/0! Transfer in-#402 0 0 0 7,101 7,101 #DIV/0! Total revenues 8,107,725 0 8,107,725 5,501,601 (2,606,124) (32.14%) Expenditures 005 Pines/Mansfield,Wilbur Rd. to Pines 300,000 0 300,000 0 (300,000) (100.00%) 060 Argonne Rd Corridor Upgrade SRTC 957,892 0 957,892 860,280 (97,612) (10.19%) 061 Pines(SR27)ITS Imporvements 637,288 0 637,288 10,000 (627,288) (98.43%) 115 Sprague Ave Resurfacing-Evergreen to Sullivan 188,745 0 188,745 0 (188,745) (100.00%) 123 Mission Ave.-Flora to Barker 0 127,500 127,500 382,410 254,910 199.93% 141 Sullivan&Euclid PCC(PE&RW) 139,332 0 139,332 123,090 (16,242) (11.66%) 142 Broadway @ ArgonnelMullan FCC int,(PEIRW) 219,599 0 219,599 50,000 (169,599) (77.23%) 145 Spokane Valley-Millwood Trail 200,000 0 200,000 100,000 (100,000) (50.00%) 146 24th Ave Sidewalk-Adams to Sullivan 15,000 0 15,000 0 (15,000) (100.00%) 149 Sidewalk Inflll 337,507 0 337,507 364,425 26,918 7.98% 154 Sidewalk&Tansit Stop Accessibility 33,198 0 33,198 0 (33,198) (100.00%) 155 Sullivan Rd W Bridge Replacement 800,000 0 800,000 0 (800,000) (100.00%) 156 Mansfield Ave. Connection 1,012,924 0 1,012,924 1,158,727 145,803 14.39% 159 University Rd 11-90 Overpass Study 125,000 0 125,000 50,000 (75,000) (60.00%) 166 Pines Rd(SR27)&Grace Ave. Intersect Safety 98,100 0 98,100 538,850 440,750 449.29% 167 Citywide Safety Improvements(bikelped) 450,995 0 450,995 341,928 (109,067) (24.18%) 168 Wellesley Ave&Adams Rd Sidewalk 554,500 0 554,500 30,000 (524,500) (94.59%) 169 ArgonnelMullan Corridor Safety-Indiana to Broach 104,460 0 104,460 0 (104,460) (100.00%) 170 Argonne Road-Empire to Knox Corridor Safety 172,785 0 172,785 0 (172,785) (100.00%) 171 Sprague Ave ADA Sdwlk Improve(Havana-Fanct 110,400 0 110,400 0 (110,400) (100.00%) 176 Appleway Trail Design 150,000 0 150,000 0 (150,000) (100.00%) 177 Sullivan Road Corridor Traffic Study 0 100,000 100,000 100,000 0 0.00% 181 Citywide Traffic Sign Upgrade 0 150,000 150,000 50,000 (100,000) (66.67%) 185 Appleway Landscaping-Phase 1 0 18,000 18,000 250,000 232,000 1288.89% XXX ITS Infill Project Phase 1 (PE START 2014) 0 0 0 91,891 91,891 #DIVI01 Contingency 1,500,000 (395,500) 1,104,500 1,000,000 (104,500) (9.46%) Total expenditures 8,107,725 0 8,107,725 5,501,601 (2,606,124) (32,14%) Revenues over(under)expenditures 0 0 0 Beginning fund balance 73,646 73,646 73,646 Ending fund balance 73,646 73,646 73,646 Page 8 of 21 \\5V-F52\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 8/20/2018_1 2014 Budget 2013 _ 2014 Difference Between 'As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I [CAPITAL PROJECTS FUNDS-continued #309-PARKS CAPITAL PROJECTS FUND Revenues Transfer-in-#001 50,000 0 50,000 192,500 142,500 285.00% Investment Interest 0 0 0 500 500 #D1V/01 Total revenues 50,000 0 50,000 193,000 143,000 286.00% Expenditures Capital 50,000 0 50,000 0 (50,000) (100.00%) Sand volleyball courts(4)at Brown's Park 0 0 0 40,000 40,000 #DIV/01 Edgecliff picnic shelter 0 0 0 65,000 65,000 #DIV/0l Discovery Playground equipment 0 0 0 50,000 50,000 #DIV/01 Shade structure at Discovery Playground 0 0 0 15,000 15,000 #DIV/01 City entry sign 0 0 0 70,000 70,000 #DIV/0! Park signs(3) 0 0 0 22,500 22,500 #DIV/0! Total expenditures 50,000 0 50,000 262,500 212,500 425.00% Revenues over(under)expenditures 0 0 (69,500) Beginning fund balance 302,423 302,423 302,423 Ending fund balance 302,423 302,423 232,923 #310-CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Miscellaneous 0 0 0 0 0 #DIV/0! Investment Interest 0 0 0 1,900 1,900 #DIV/0! Total revenues 0 0 0 1,900 1,900 #DIV/0! Expenditures Miscellaneous 0 0 0 0 0 #DIV/0! Capital 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 0 0 1,900 Beginning fund balance 1,110,074 1,110,074 1,110,074 Ending fund balance 1,110,074 1,110,074 1,111,974 #311 -PAVEMENT PRESERVATION Revenues Transfers in-#101 282,000 0 282,000 282,000 0 0.00% Transfers in-#123 616,284 0 616,284 616,284 0 0.00% Transfers in-#301 150,000 0 150,000 184,472 34,472 22.98% Transfers in-#302 150,000 0 150,000 184,472 34,472 22.98% Transfers in-#001 0 0 0 888,823 888,823 #DIV/0! Grants 0 165,793 165,793 2,763,272 2,597,479 1566.70% Investment Interest 0 0 0 0 0 #DIV/01 Total revenues 1,198,284 165,793 1,364,077 4,919,323 3,555,246 260.63% Expenditures Pavement preservation 1,198,284 (174,597) 1,023,687 3,195,521 2,171,834 212.16% Total expenditures 1,198,284 (174,597) 1,023,687 3,195,521 2,171,834 212.16% Revenues over(under)expenditures 0 340,390 1,723,602 Beginning fund balance 948,733 948,733 1,289,123 Ending fund balance 948,733 1,289,123 3,012,925 Page 9 of 21 \\SV-FS2\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 8/20/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 20.13 and 2014 May 28 Amendment Amended Budget $ I % (CAPITAL PROJECTS FUNDS-continued I #312-CAPITAL RESERVE FUND Revenues Transfers in-#001 7,826,207 0 7,826,207 0 (7,826,207) (100.00%) Investment Interest 0 0 0 0 0 #DIV/01 Total revenues 7,826,207 0 7,826,207 0 (7,826,207) (100.00%) Expenditures Capital Outlays 0 0 0 0 0 #DIVI01 Business Route Signage 60,000 0 60,000 0 (60,000) (104.00%) Balfour Park 1 Library site development 42,150 0 42,150 0 (42,150) (100.00%) Transfer-out#303-Phase 1 -Appleway Landsca 0 0 0 250,000 250,000 #DIV101 Transfer-out#303-SB Sullivan St Bridge 0 0 0 0 0 #DIVI01 Total expenditures 102,150 0 102,150 250,000 147,850 144.74% Revenues over(under)expenditures 7,724,057 7,724,057 (250,000) Beginning fund balance 0 0 7,724,057 Ending fund balance 7,724,057 7,724,057 7,474,057 Page 10 of 21 \\SV-FS2\Users\mcalhoun\Ieudgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 8/20/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ % (ENTERPRISE FUNDS I #402-STORMWATER FUND 'RECURRING ACTIVITY Revenues Stormwater Management Fees 1,800,000 0 1,800,000 1,835,000 35,000 1.94% Investment Interest 1,800 0 1,800 2,500 700 38.89% Miscellaneous 0 0 0 0 0 #DIV/O! Total Recurring Revenues 1,801,800 0 1,801,800 1,837,500 35,700 1.98% Expenditures Wages 1 Benefits/Payroll Taxes 475,604 0 475,604 505,535 29,931 6.29% Supplies 16,300 0 16,300 15,900 (400) (2.45%) Services&Charges 1,127,120 0 1,127,120 1,085,076 (62,044) (5.50%) Intergovernmental Payments 27,000 0 27,000 26,500 (500) (1.85%) Transfers-out-#001 13,400 0 13,400 13,400 0 0.00% Transfers-out-#501 1,567 0 1,567 1,567 0 0.00% Total Recurring Expenditures 1,660,991 0 1,660,991 1,627,978 (33,013) (1,99%) Recurring Revenues Over(Under) Recurring Expenditures 140,809 0 140,809 209,522 (NONRECURRING ACTIVITY Revenues Grant Proceeds 200,000 0 200,000 0 (200,000) (100.00%) Miscellaneous 0 0 0 0 0 #DIV/0! Total Nonrecurring Revenues 200,000 0 200,000 0 (200,000) (100.00%) Expenditures Capital-various projects 350,000 0 350,000 900,000 550,000 157.14% Property acquisition 0 0 0 250,000 250,000 #D]V10! Pickup 0 0 0 30,000 30,000 #DIVIO! VMS Trailer 0 0 0 16,000 16,000 #DIV101 Sullivan Bridge Drain Retrofit 267,000 0 267,000 0 (267,000) (100.00%) UIC Retrofits on Pvmnt Pres Projects 430,000 0 430,000 0 (430,000) (100.00%) Total Nonrecurring Expenditures 1,047,000 0 1,047,000 1,196,000 149,000 14.23% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (847,000) 0 (847,000) (1,196,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (706,191) 0 (706,191) ' (986,478) Beginning working capital 2,697,333 2,697,333 1,991,142 Ending working capital 1,991,142 1,991,142 1,004,664 Page 11 of 21 \\SV-FS2\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 8120/20/3 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended , Budget $ I % ENTERPRISE FUNDS-continued #403-AQUIFER PROTECTION AREA Revenues Spokane County 500,000 0 500,000 500,000 0 0.00% Grant DOE-Decant Facility 735,000 0 735,000 0 (735,000) (100.00%) Grant DOT-Decant Facility 150,000 0 150,000 0 (150,000) (100.00%) Grant DOE-Sprague UIC Elimination 610,331 0 610,331 0 (610,331) (100.00%) Grant revenue 0 0 0 870,000 870,000 #DIV/Oi Investment Interest 1,000 0 1,000 0 (1,000) (100.00%) Total revenues 1,996,331 0 1,996,331 1,370,000 (626,331) (31.37%) Expenditures Sprague Swales 40,000 0 40,000 0 (40,000) (100.00%) 14th Ave Custer to Carnahan 300,000 0 300,000 0 (300,000) (100.00%) Bettman-Dickey Storm drain 250,000 0 250,000 0 (250,000) (100.00%) Decant Facility 980,000 0 980,000 0 (980,000) (100.00%) Broadway SD retrofit(design only) 0 0 0 60,000 60,000 4131V/0I Outfall Diversion(design only) 0 0 0 60,000 60,000 tiDIV/0! SE Yardley Retrofits 0 0 0 1,000,000 1,000,000 fiDIV/0! Total expenditures 1,570,000 0 1,570,000 1,120,000 (450,000) (28.66%) Revenues over(under)expenditures 426,331 426,331 250,000 Beginning working capital (108,658) (108,658) 317,673 Ending working capital 317,673 317,673 567,673 Page 1.2 of 21 \\5V-FS2\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 8/20/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ INTERNAL SERVICE FUNDS #501 -ER&R FUND Revenues Transfer-in-#001 15,400 0 15,400 15,400 0 0.00% Transfer-in-#101 10,777 0 10,777 10,777 0 0.00% Transfer-in-#101 (plow replace.) 150,000 0 150,000 75,000 (75,000) (50.00%) Transfer-in-#402 1,567 0 1,567 1,567 0 0.00% Investment Interest 1,000 0 1,000 1,000 0 0.00% Transfer-in-#101 0 0 0 15,000 15,000 #DIV/0! Transfer-in-#402 0 0 0 30,000 30,000 #DIV/0! Total revenues 178,744 0 178,744 148,744 (30,000) (16.78%) Expenditures Computer replacement lease 0 0 0 0 0 #DIV/Ol Software/Hardware replacement 0 0 0 0 0 #DIV/0! Vehicle Replacement 50,000 0 50,000 90,000 40,000 80.00% Snow Plow Replacement 0 0 0 0 0 #DIV/0! Total expenditures 50,000 0 50,000 90,000 40,000 80.00% Revenues over(under)expenditures 128,744 128,744 58,744 Beginning working capital 1,053,177 1,053,177 1,181,921 Ending working capital 1,181,921 1,181,921 1,240,665 #502-RISK MANAGEMENT FUND Revenues Investment Interest 0 0 0 0 0 #DIV/0! Transfer-in-#001 319,000 0 319,000 325,000 6,000 1.88% Total revenues 319,000 0 319,000 325,000 6,000 1.88% Expenditures Auto&Property Insurance 319,000 0 319,000 325,000 6,000 1.88% Unemployment Claims 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Total expenditures 319,000 0 319,000 325,000 6,000 1.88% Revenues over(under)expenditures 0 0 0 Beginning fund balance 83,212 83,212 83,212 Ending fund balance 83,212 83,212 83,212 TOTAL OF ALL FUNDS Total of Revenues for all Funds 63,871,801 195,793 64,067,594 58,069,791 Total of Expenditures for all Funds 65,988,372 (86,597) 65,901,775 58,596,502 Grant related revenues(included in total revenues) 8,293,173 165,793 8,458,966 8,158,080 Total Capital expenditures(included in total expenditures) 12,981,016 (174,597) 12,806,419 11,442,372 Page 13 of 21 I NONRECURRING ACTIVITY I CITY OF SPOKANE VALLEY,WA 2014 Budget General Fund 'RECURRING ACTIVITY Revenues Properly Tax Sales Tax Sales Tax-Criminal,]usilco Sales Tax-Public Safely Gambling Tax and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Fines and Forfeitures/Public Safety Community Development Recreation Program Revenues Miscellaneous Department Revenue MIscellaneous&investment interest Transfer-In-5101(slruuf tannin) Transfer-In-#105(Mn,fey-CP odeer9Sln9) Transfer-In-1402(storm edmin) Total Rocumnt Revenues ExpendltSreS City Council City Manager Legal Public Safety Deputy City Manager Finance I IT Human Resources Public Works Community Development-Administatlon Community Development-Engineering Community Develodment-Planning Community Development-Building Parks&Roe-Adminiutmtlen Parks&Rec-Maintenance Parks&Roc-Recreation Parks&Ref-Aquatics Parks&Rec-Senior Center Parks&Roe-CenterPlace Pavement Preservation General Govern/neat Transfers eel-5502(insurance pom(um) Total Recurnne Expenditures Recurring Revenues Over(Under) Recuning Expenditures Revenues Transfer In-#120(excess reserves) Total Nonrecurring Revenues \\SV-F52\Users\mcalhoun\Budgets\2014\R(As and Iran/sand PowerPoInt presentatfons\2013 08 27\budget summary as of 2013 08 27 2013 As Amended May 28 Amendment As Amended 2014 as Of 611812013_ Change as Revised 10,943,700 15,250,000 1,280,000 750,000 612,500 1.135,000 1,684,600 1,632,300 1.174,000 571,500 0 158,000 39,700 30,000 13,400 10,943,700 11,049,400 15,250,000 16,260,000 1,280,000 1,320,000 750,000 740,000 612,500 619,400 1,135,000 1,213,000 1,684.600 2.066.700 1,632,300 1,470.800 1,174.000 1.255,400 571,500 579,800 0 85.500 158,000 115,600 39,700 39,700 30,000 0 13,400 13,400 35,274,700 0 130,000 10,000 5,000 0 0 (160.200) 30,000 0 I 8!192013 Difference Between 2013 and 2014 11,049400 105,700 0.97% 16,390,000 1,140,000 7.48% 1,330,000 50,000 3,91% 745.,000 (5,000) (0.67%) 619,400 6,900 1.13% 1,313,000 78,000 0.87% 1,886,500 201.900 11.99% 1,470,800 (161,500) (9.89%) 1.255,400 81,400 6.93% 579,800 8,300 1,45% 85.500 85.500 5D1V/Of 115,600 (42,400) (26.84%) 39,700 0 000% 30,000 0 0.00% 13,400 0 0.00% 35,274,708 36,628,700 (5,200) 38,633,500 1,548,800 4.39% 390,111 390,111 413.850 1,100 414,950 24,839 6.37% 637.984 637.984 660.843 0 860.843 22.859 3.58% 439,161 35,000 474,161 444,922 4,000 448,922 (25,239) (5.32%) 22,139,200 22,139200 23,384,643 0 23,384,643 1,245,443 5.63% 609,706 609,706 626,215 27,000 653,215 43,509 7.14% 1,089,633 1,089,633 1,120,464 60,195 1,180,959 91,026 8.35% 232,469 232,469 237.433 450 237,883 5,414 2 33% 876,443 875,443 885,228 (2,534) 802,594 6.251 0.71% 257,175 12,750 269,925 290,883 290.893 20.958 7.76% 650.815 14,750 855,595 807,114 807,114 (58,481) (6.76%) 899,743 12,750 912,493 928,906 928,906 16,413 1.80% 1.162,582 12,750 1,175,332 1,267,656 1,267,656 92,324 7,86% 270,717 0 270,717 274.743 274,743 4.026 i.49% 789,000 0 789,000 796,200 798,200 7,200 0.91% 231,321 0 231,321 229,152 229,152 (2,169) (0.94%) 485,600 0 405.600 490,400 490,400 4.800 0.99% 88,143 0 88,143 89,882 89,882 1,739 1.97% 800,884 0 800,884 798,842 30,00 828.842 27,958 3.49% 855,857 0 855,857 888,823 888,823 32,966 3.85% 1.799,100 0 1,799,100 1,611,600 (70,00) 1,741,600 (57,500) (3.20%) 319,000 0 319,000 325,000 325,000 6,000 1.88% 35,224,674 88,000 35,312,674 36,772,799 50,211 36,823,010 1,510,336 4.28% 50,026 (68,000) (37,874) 55.901 )55,411) 490 50,787 50,787 0 50,78 50 78 ExpenditUrea Transfers out-#309(park grant match) 50,00 Law Enforcement Contingency Public Works(nuroced licenses) Parks&Recreation(CP chairs) Public Safety(01e0901 lmdroyemontS) Transfers out #312(Capital Reserve Fund) 7,826,20 Parks&Rntxcatlen mintod 56,96 Camel at City Hail 25,00 Total Nonrecurring Expenditures 7,958,169 Nonrecumng Revenues Over(Under) Nonrecurring FXPendloros Excess(Deficit)of Total Revenues Door(Under)Total Expenditures Beginning unrestricted fend balance Ending unrestricted fund balance Fund balance as a percent of recurrine expenditures 50,00 0 (50,787) (10000%) 100,00 350,00 7,826620 56,062 25,00 7,958,169 450,000 (7,907,382) 92,50 8,80 11,35 24,06 192.50 350,00 8,80 11,35 24,00 150,707) (100.00%) 142,500 285.00% 350,000 (*WIC/ 8,800 ftOIV101 11,350 1106/i8i 24,000 #0IVf01 (7,826,207) (100.00%) (56,962) (100.00%) (25,000) (100.00%) 136,850 586,650 (7,371,519) (92,63%) (7,907,382) (450,000) (130,850) (585,650) (7057,356) 28,681,219 20,823,863 59.12% (38.000) (7,945,356) (39009) 28 681,219 20 735 863 20,735 883 20,341,764 58,72%1 Minimum fund balance of 5055. 18,386,400 Fund balance greater than 50%= 1,955,364 (192,061) (586,160) 20,735,863 20,149,7b3 54,72%I 18,411 505 1,738,198 Page 14 of 21 \\5V-F52\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 8/19/2013 General Fund#001 2014 Budget Worksheets- Expenditure Changes from June 18 to August 13,2013 Line-Item Line-Item Account Budget© Increase Budget Number Description 6/18/2013 (Decrease) 8/13/2013 I Revenues 001.000.313.10.00 Sales Tax 16,260,000 130,000 16,390,000 001.000.313.71.00 Sales Tax-Criminal Justice 1,320,000 10,000 1,330,000 001.000.313.73.00 Sales Tax- Public Safety 740,000 5,000 745,000 001.000.336.06.21 MVET Criminal Justice-Population 20,500 3,300 23,800 001.000.336.06.26 Criminal Justice Special Programs 77,100 2,500 79,600 001.000.336.06.94 Liquor Board Excise Tax 294,200 (185,300) 108,900 001.000.336.06.95 Liquor Board Profits 814,000 (700) 813,300 001.076.397.76.01 Transfer In-#105(h!m tax-CP advertising) 0 30,000 30,000 (5,200) IExpenditures City Council 001.011.000.511.60.42.01 Postage R 1,100 1,100 2,200 Legal 001.013.015.515.32.41.03 Spokane County GIS R 0 2,500 2,500 001.013.015.515.32.49.05 Filing& Recording Fees R 3,000 1,500 4,500 4,000 Public Safety 001.016.099.521.20.35.01 Small Tools&Minor Equip N 0 12,000 12,000 001.016.099.521.20.48.00 Maintenance N 0 12,000 12,000 24,000 Deputy City Manager 001.018.013.513.10.41.17 Advertising R 0 27,000 27,000 Finance 001.018.014.514.23.xx,xx Payroll (Help Desk Tech) R 1,086,064 64,995 1,151,059 001.018.014.514.23.41.05 Professional Services R 4,800 (4,800) 0 60,195 Human Resources 001.018.016.516.20.49.13 Employee Health&Wellness R 870 450 1,320 Public Works 001.032.000.543.10.xx.xx Payroll (Planning Grants Engineer) R 761,903 37,466 799,369 001.032.000.543.10.41.02 Engineering&Architectural R 48,000 (40,000) 8,000 001.032.099.543.10.31.01 Nonrecurring Supplies(AutoCAD) N 0 8,800 8,800 6,266 Parks&Rec-CenterPlace 001.076.099.576.10.31.01 Nonrecurring Supplies (CP chairs) N 0 11,350 11,350 001.076.305.575,50,41.17 Advertising (CenterPlace) R 33,000 30,000 63,000 41,350 General Government 001.090.000.518.85.41.03 IT Support(Help Desk Tech) R 98,500 (70,000) 28,500 001.090.000.597.30.00.90 Park Capital transfer to#309 N 100,000 92,500 192,500 22,500 Total changes in General Fund expenditures 186,861 R= recurring 50,211 N = nonrecurring 136,650 186,861 Page 15 of 21 `'ASV-FS2\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY, WA 2014 Budget General Fund Department Changes from 2013 to 2014 Difference Between 2014 2013and2014 2013 Proposed Increase (Decrease) Budget Budget $ I % , City Council Wages, Payroll Taxes & Benefits 188,868 210,658 21,790 11.54% Supplies 4,150 4,192 42 1.01% Services& Charges 197,093 200,100 3,007 1.53% Total 390,111 414,950 24,839 6.37% City Manager Wages, Payroll Taxes & Benefits 574,080 596,300 22,220 3.87% Supplies 3,300 3,350 50 1.52% Services & Charges 60,604 61,193 589 0.97% Total 637,984 660,843 22,859 3.58% Legal Wages, Payroll Taxes & Benefits 362,811 367,812 5,001 1.38% Supplies 2,400 2,400 0 0.00% Services &Charges 108,950 78,710 -30,240 -27.76% Total 474,161 448,922 -25,239 -5.32% Public Safety, Judicial System 2,090,326 2,612,788 522,462 24.99% Law Enforcement 17,220,568 18,144,552 923,984 5.37% Jail System 1,301,540 1,501,222 199,682 15.34% Animal Control Contract 268,351 287,081 18,730 6.98% Fines& Forfeitures 1,050,264 764,500 -285,764 -27.21% Communications 208,151 0 -208,151 -1 00.00% Other 0 74,500 74,500 #DIV/01 Total 22,139,200 23,384,643 1,245,443 5.63% Deputy City Manager Wages, Payroll Taxes & Benefits 573,870 590,025 16,155 2.82% Supplies 2,350 2,050 -300 -12.77% Services& Charges 33,486 61,140 27,654 82.58% Total 609,706 653,215 43,509 7.14% Finance/IT Wages, Payroll Taxes& Benefits 1,055,533 1,151,059 95,526 9.05% Supplies 3,500 7,000 3,500 100.00% Services & Charges 30,600 22,600 -8,000 -26.14% Total 1,089,633 1,180,659 91,026 8.35% Human Resuorces Wages, Payroll Taxes & Benefits 210,161 214,905 4,744 2.26% Supplies 700 700 0 0.00% Services & Charges 21,608 22,278 670 3.10% Total 232,469 237,883 5,414 2.33% Page 16 of 21 \\SV-FS2\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 2014 Budget General Fund Department Changes from 2013 to 2014 ' Difference Between 2014 2013 and 2014 2013 Proposed Increase (Decrease) Budget Budget $ Public Works Wages, Payroll Taxes & Benefits 741,993 799,369 57,376 7.73% Supplies 25,500 19,500 -6,000 -23.53% Services & Charges 108,950 63,825 -45,125 -41.42% Total 876,443 882,694 6,251 0.71% Community Dev.-Admin Wages, Payroll Taxes& Benefits 227,975 232,683 4,708 2.07% Supplies 3,100 3,100 0 0.00% Services & Charges 38,850 55,100 16,250 41.83% Total 269,925 290,883 20,958 7.76% Community Dev.-Engineering Wages, Payroll Taxes & Benefits 764,895 709,964 -54,931 -7.18% Supplies 7,800 9,800 2,000 25.64% Services &Charges 92,900 87,350 -5,550 -5.97% Total 865,595 807,114 -58,481 -6.76% Community Dev.-Planning Wages, Payroll Taxes& Benefits 759,293 777,356 18,063 2.38% Supplies 7,250 11,250 4,000 55.17% Services &Charges 145,950 140,300 -5,650 -3.87% Total 912,493 928,906 16,413 1.80% Community Dev.-Building Wages, Payroll Taxes & Benefits 1,036,282 1,136,956 100,674 9.71% Supplies 34,200 28,200 -6,000 -17.54% Services & Charges 104,850 102,500 -2,350 -2.24% Total 1,175,332 1,267,656 92,324 7.86% Parks & Rec-Admin Wages, Payroll Taxes& Benefits 221,717 222,343 626 0.28% Supplies 8,300 8,450 150 1.81% Services & Charges 40,700 43,950 3,250 7.99% Total 270,717 274,743 4,026 1.49% Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits 0 0 0 ##DIV/01 Supplies 27,500 10,000 -17,500 -63.64% Services & Charges 761,500 786,200 24,700 3.24% Total 789,000 796,200 7,200 0.91% Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 152,321 156,702 4,381 2.88% Supplies 6,700 5,350 -1,350 -20.15% Services & Charges 72,300 67,100 -5,200 -7.19% Total 231,321 229,152 -2,169 -0.94% Page 17 of 21 \\SV-FS2\Users\mcalhoun`Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA 2014 Budget General Fund Department Changes from 2013 to 2014 Difference Between 2014 2013 and 2014 2013 Proposed Increase (Decrease) Budget Budget $ 1 I Parks & Rec-Aquatics Wages, Payroll Taxes & Benefits 0 0 0 #DIVI01 Supplies 2,500 2,500 0 0.00% Services &Charges 483,100 487,900 4,800 0.99% Total 485,600 490,400 4,800 0.99% Parks & Rec-Senior Center Wages, Payroll Taxes& Benefits 77,693 81,682 3,989 5.13% Supplies 3,500 2,500 -1,000 -28.57% Services & Charges 6,950 5,700 -1,250 -17.99% Total 88,143 89,882 1,739 1.97% Parks& Rec- CenterPlace Wages, Payroll Taxes & Benefits 410,402 420,115 9,713 2.37% Supplies 68,947 64,187 -4,760 -6.90% Services & Charges 321,535 344,540 23,005 7.15% Total 800,884 828,842 27,958 3.49% Pavement Preservation Council Designation 855,857 888,823 32,966 3.85% Total 855,857 888,823 32,966 3.85% General Government Wages, Payroll Taxes & Benefits 0 0 0 #DIVIOI Supplies 105,800 77,400 -28,400 -26.84% Services & Charges 1,693,300 1,664,200 -29,100 -1.72% Total 1,799,100 1,741,600 -57,500 -3.20% Transfers out-#502 319,000 325,000 6,000 1.88% Total recurring expenditures 35,312,674 36,823,010 1,510,336 4.28% Page 18 of 21 \\SV-FS2\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CITY OF SPOKANE VALLEY,WA Full Time Equivalent Employees Difference from Adopted Proposed 2013 to 2014 2009 I 2010 I 2011 I 2012 I 2013 2014 + f-) #001 -General Fund City Manager 1 City Clerk 5 5 5 5 5 5 Legal 3 3 3 3 3 3 Deputy City Manager 8 8 7 7 6 6 Finance 10 12 11 11 10.75 11.75 1,000 (1) Human Resources 2 2 2 2 2 2 Public Works 7.5 7.5 7.5 7 7 7.375 0.375 (2) CD-Administration 3 3 3 3 2 2 CD-Engineering 8 8 6 6 8 7 (1.000) (3) CD-Planning 9 9 8.5 8.5 8 8 CD-Building 14.75 14.75 12.75 12.75 11.5 12.5 1.000 (3) Parks&Rec-Admin 2 2 2 2 2 2 Parks&Rec-Recreation 1 1 1 1 1 1 Parks&Rec Senior Cntr 1 1 1 1 1 1 Parks&Rec-CenterPlace 7 7 5 5 5 5 Total General Fund 81.25 83.25 74.75 74.25 72,25 73.625 1.375 #101 -Street Fund 5 5 4.5 5 5 5.375 0.375 (2) #303-Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 #402-Storm Water Fund 4 4 4.5 4.5 4.5 4.75 0,250 (2) Total FTEs 93.75 95.75 87.25 87.25 85.25 87.250 2.000 (1) Reflects the addition of a 1.0 FTE Help Desk Technician. (2) Reflects the addition of a 1.0 FTE Planning Grants Engineer. (3) Reflects the transfer of an employee from one division to another. Page 19 of 21 \\SV-F52\Users\mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 History of CPI as Published by the Bureau of Labor Statistics 8/19/2013 and Social Security COLAs for the years 2001 through 2014 July to July- U.S.City Average Year 1 CPI-U 1 CPI-W Social Security CPI Increase: For calendar year 2014 2013. For calendar year 2013 1.7 2012 1.4 1.3 For calendar year 2012 3.6 2011 3.6 4.1 For calendar year 2011 0.0 2010 1.2 1.6 For calendar year 2010 0,0 2009 -2.1 -2.7 For calendar year 2009 5.8 2008 5.6 6.2 For calendar year 2008 2.3 2007 2.4 2.3 For calendar year 2007 3.3 2006 4.1 4.3 For calendar year 2006 4.1 2005 3.2 3.3 For calendar year 2005 2.7 2004 3.0 3.0 For calendar year 2004 2.1 2003 2.1 2.0 For calendar year 2003 1.4 2002 1.5 1.3 For calendar year 2002 2.6 2001 2.7 2.6 For calendar year 2001 3.5 average 2.3917 2.4417 average 2.5462 According to the Bureau of Labor Statistics CPI-U =All Urban Consumers The CPI-U measures consumer inflation for all U.S. residents of urban areas, which accounts for about 87% of the U.S. population. CPI-W= Urban Wage Earners and Clerical Workers The CPI-W measures consumer price inflation for a subset of the CPI-U population: residents of ubran areas who live in households that: receive more than half of their income from clerical or wage occupations, and have one earner employed for at least 37 weeks during the previous 12 months. The CPI-W covers about 32 percent of the U.S. population. The CPI-U is the most commonly used index because it has the broadest population coverage. However, the CPI-W is used sometimes to make cost-of-living adjustments for labor contracts. **Social security increase for 2013 is based upon the change in the CPI-W, comparing September 2012 to September 2011. Page 20 of 21 \\SV-FS2\Users,mcalhoun\Budgets\2014\RCAs and Intros and PowerPoint presentations\2013 08 27\budget summary as of 2013 08 27 CPI as Published by the Bureau of Labor Statistics 8/19/2013 Comparing Change from 2010 to 2013 U.S. City Average I CPI-1J I CPI-W January 2010 to January 2011 1.6 1.8 February 2010 to February 2011 2.1 2.3 March 2010 to March 2011 2.7 3.0 April 2010 to April 2011 3.2 3.6 May 2010 to May 2011 3.6 4.1 June 2010 to June 2011 3.6 4.1 July 2010 to July 2011 3.6 4.1 August 2010 to August 2011 3.8 4.3 September 2010 to September 2011 3.9 4.4 October 2010 to October 2011 3.5 3.9 November 2010 to November 2011 3.4 3.8 December 2010 to December 2011 3.0 3.2 January 2011 to January 2012 2.9 3.1 February 2011 to February 2012 2.9 3.1 March 2011 to March 2012 2.7 2.9 April 2011 to April 2012 2.3 2.4 May 2011 to May 2012 1.7 1.6 June 2011 to June 2012 1.7 1.6 July 2011 to July 2012 1.4 1.3 August 2011 to August 2012 1.7 1.7 September 2011 to September 2012 2.0 2.0 October 2011 to October 2012 2.2 2.2 November 2011 to November 2012 1.8 1.7 December 2011 to December 2012 1.7 1.7 January 2012. to January 2013 1.6 1.5 February 2012 to February 2013 2.0 1.9 March 2012 to March 2013 1.5 1.3 April 2012 to April 2013 1.1 0.9 May 2012 to May 2013 1.4 1.2 June 2012 to June 2013 1.8 1.8 July 2012 to July 2013 2.0 2.0 August 2012 to August 2013 September 2012 to September 2013 October 2012 to October 2013 November 2012 to November 2013 December 2012 to December 2013 Page 21 of 21 City of Spokane Valley 2014 Budget Public Hearing #1 2014 Estimated Revenues and Expenditures August 27, 2013 1 2014 Budget Summary All Funds Total appropriations across all City Funds of $58.6 million including : $37.4 million in the General Fund which is comprised of $36.8 million recurring and $586,650 nonrecurring. $21 .2 million spread across 19 additional funds. $11 .4 million in capital expenditures. FTE count will increase by 2.0 employees from 85.25 in 2013 to 87.25 in 2014. 2 General Fund REVENUES: • Total recurring 2014 revenues of $36, 823, 500 as compared to $35,274,700 in 2013 for an increase of $ 1 , 548, 800 or 4. 39% . 2 largest sources are Sales Tax and Property Tax which are collectively estimated to account for $29, 514,400 or 80% of 2014 General Fund revenues. General Fund General sales tax collections are estimated at $ 16, 390, 000, an increase of $ 1 , 140, 000 or 7. 5% over the 2013 Budget. Property Tax levy is not proposed to include the 1 % increase authorized by State law. 2014 Levy is estimated at $11 ,049,400 Levy assumes we start with the 2013 levy of $10,899,437 + estimated new construction of $150,000. General Fund EXPENDITURES: • 2014 recurring expenditure proposal of $36, 823, 010 as compared to $35, 312 ,674 in 2013 for an increase of $ 1 , 510, 336 or 4.28% . The increase is comprised of: $1 ,245,443 that is public safety related (reflecting a 5.63% increase over 2013). $264,893 that is non-public safety related (reflecting a 2.01 % increase over 2013). General Fund Recurring revenues currently exceed recurring expenditures by $490. Nonrecurring expenditures total $586,650 and include: a $192,500 transfer to Fund #309 — Park Capital Projects $350,000 for a law enforcement contingency $8,800 for AutoCAD licenses for Public Works $11 ,350 for replacement chairs at CenterPlace $24,000 for improvements at the police precinct General Fund The total of 2014 recurring and nonrecurring expenditures exceeds total revenues by $586, 160. Projected fund balance at the end of 2014 is currently $20, 149,703 or 54.27% of recurring expenditures. 7 Other Funds Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $ 1 , 858,600. Telephone Taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated to be $2 ,750, 000. Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $ 1 ,200, 000. Other Funds Hotel/Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $490, 000. Stormwater Management Fees of $ 1 , 835, 000. Aquifer Protection Area fees of $500, 000. Grant revenues of $8, 158, 000. Fund #303-Street Capital Projects - $4,525,000 Fund #311 -Pavement Preservation - $2,763,000 Fund #403-Aquifer Protection Area - $870,000 9 Future Council Budget Discussions Sept. 17 — City Manager presentation of Preliminary 2014 Budget. Sept. 24 — Public hearing #2 on 2014 Budget. Oct. 8 — First reading of ordinance adopting 2014 Budget. Oct. 22 — Second reading of ordinance adopting 2014 Budget. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27, 2013 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 08/09/2013 4423, 4442-4445, 4462,29899-29902 $271,219.00 08/09/2013 29903-29931 $156,408.84 08/09/2013 29932-29980; 805130017 $561,043.39 08/20/2013 4463, 4464, 4466, 4467, 29981 $70,878.05 08/20/2013 5638-5641 $756.00 08/20/2013 29982-30023 $464,000.34 GRAND TOTAL $1,524,305.62 Explanation of Fund Numbers found on Voucher Lists #001 -General Fund Other Funds 001.011.000.511 City Council 101 —Street Fund 001.013.000.513. City Manager 103 —Paths &Trails 001.013.015.515. Legal 105—Hotel/Motel Tax 001.016.000. Public Safety 120—CenterPlace Operating Reserve 001.018.013.513. Deputy City Manager 121 —Service Level Stabilization Reserve 001.018.014.514. Finance 122—Winter Weather Reserve 001.018.016.518. Human Resources 123—Civic Facilities Replacement 001.032.000. Public Works 204—Debt Service 001.058.050.558. Comm.Develop.-Administration 301 —Capital Projects(1st%4%REET) 001.058.055.558. Comm.Develop.—Develop.Eng. 302—Special Capital Proj (2nd 1/4%REET) 001.058.056.558. Community Develop.-Planning 303 —Street Capital Projects 001.058.057.558. Community Develop.-Building 304—Mirabeau Point Project 001.076.000.576. Parks &Rec Administration 307—Capital Grants 001.076.300.576. Parks &Rec-Maintenance 309—Parks Capital Grants 001.076.301.571. Parks&Rec-Recreation 310—Civic Bldg Capital Projects 001.076.302.576. Parks&Rec-Aquatics 311 —Pavement Preservation 001.076.304.575. Parks&Rec-Senior Center 312—Capital Reserve 001.076.305.571. Parks &Rec-CenterPlace 402—Stormwater Management 001.090.000.511. General Gov't-Council related 403 —Aquifer Protection Area 001.090.000.514. General Gov't-Finance related 501 —Equipment Rental&Replacement 001.090.000.517. General Gov't-Employee supply 502—Risk Management 001.090.000.518. General Gov't-Centralized Services 001.090.000.519. General Gov't-Other Services 001.090.000.540. General Gov't-Transportation 001.090.000.550. General Gov't-Natural &Economic 001.090.000.560. General Gov't-Social Services 001.090.000.594. General Gov't-Capital Outlay 001.090.000.595. General Gov't-Pavement Preservation RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. STAFF CONTACT: Mark Calhoun, Finance Director; ATTACHMENTS: Voucher Lists vchlist 08/09/2013 9:57:22AM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 4423 8/5/2013 000165 DEPT OF RETIREMENT SYSTEMS 4442 8/5/2013 000048 VANTAGE TRANSFER AGENTS,401A PLAN 4443 8/5/2013 000682 EFTPS Ben50522 Ben50524 Ben50526 4444 8/5/2013 000145 VANTAGEPOINT TRANSFER AGENTS,457 PL/ Ben50528 4445 8/5/2013 000162 VANTAGE TRANSFER AGENTS,401A EXEC PL Ben50530 4462 8/5/2013 000682 EFTPS 29899 8/5/2013 000120 AWC 29900 8/5/2013 002227 IDAHO TAX COMMISSION 29901 8/5/2013 000699 WA COUNCIL CO/CITY EMPLOYEES 29902 8/5/2013 002574 WASHINGTON TRUST BANK 10 Vouchers for bank code: apbank 10 Vouchers in this report Ben50534 Ben50514 Ben50532 Ben50516 Ben50518 Ben50520 001.231.15.00 001.231.14.00 001.231.11.00 001.231.18.00 001.231.14.00 001.231.11.00 303.231.16.00 001.231.16.00 001.231.50.03 101.231.21.00 001.231.20.00 Description/Account Amount PERS:Payment 401A:Payment FEDERAL TAXES:Payment Total: Total: Total: 457 DEFERRED COMPENSATION:Payr Total: 401 EXEC PLAN: Payment Total: Total: FEDERAL TAXES:Payment HEALTH PLANS: Payment HEALTH PLANS(COUNCIL): Payment Total: IDAHO STATE TAX BASE:Payment Total: UNION DUES:Payment Total: BERG20110-02-03952-4: Payment Total: Bank total: Total vouchers: 71,450.03 71,450.03 30,374.24 30,374.24 36,703.91 36,703.91 7,154.00 7,154.00 1,083.90 1,083.90 949.40 949.40 110,348.83 8,540.69 118,889.52 1,394.30 1,394.30 2,317.32 2,317.32 902.38 902.38 271,219.00 271,219.00 Page: 1 vchlist 08/09/2013 1:35:30PM Voucher List Spokane Valley Page: 1 Bank code: Voucher 29903 29904 29905 29906 29907 29908 29909 29910 29911 29912 29913 apbank Date Vendor Invoice 8/9/2013 001081 ALSCO 8/9/2013 001545 BERNARDO WILLS ARCHITECTS PC 8/9/2013 000918 BLUE RIBBON LINEN SUPPLY INC 8/9/2013 000326 CONSOLIDATED IRRIGATION#19 8/9/2013 000246 EAST SPOKANE WATER DIST#1 8/9/2013 002308 FINKE, MELISSA 8/9/2013 003366 FREENOTES HARMONY PARK, INC 8/9/2013 001983 GLOBAL EQUIP COMPANY 8/9/2013 000321 GREATER SPOKANE INC 8/9/2013 000011 GREATER SPOKANE VALLEY 8/9/2013 000441 HOME DEPOT CREDIT SERVICES LSPO1341030 LSPO1347052 2013-1399 9456211 S0059637 July 2013 July 2013 August 2013 1521 105762096 105764856 105768898 2013 92172 23078 July 2013 Fund/Dept 001.016.000.521 001.016.000.521 Description/Account FLOOR MATS FOR PRECINCT FLOOR MATS FOR PRECINCT Total : 312.000.178.594 JOINT PARK/LIBRARY SITE DEVE ■ Total : 001.076.305.575 001.076.305.575 LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total : 101.042.000.542 UTILITIES: PW 101.042.000.542 WATER CHARGES: PW 001.076.301.571 INSTRUCTOR PAYMENT 001.076.300.576 SUPPLIES FOR PARKS 001.076.300.576 001.076.304.575 001.076.304.575 001.090.000.550 001.076.305.575 Total : Total : Total : Total : SUPPLIES FOR PARKS/REC/CENTE SMALL TOOLS SENIOR CENTER SMALL TOOLS SENIOR CENTER Total : ECONOMIC DEVELOPMENT GRAN' 2013 B2B TRADE SHOW BOOTH Total : 001.076.305.575 2013 ANNUAL MEMBERSHIP DUES Total : 101.043.000.542 SUPPLIES FOR PW Amount 20.39 20.39 40.78 9,196.00 9,196.00 475.65 110.00 585.65 346.90 346.90 1,061.20 1,061.20 183.30 183.30 216.00 216.00 600.19 167.73 292.92 1,060.84 13,286.50 325.00 13,611.50 395.00 395.00 104.60 Page: 1 vchlist 08/09/2013 1:35:30PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice 29913 8/9/2013 000441 000441 HOME DEPOT CREDIT SERVICES (Continued) 29914 8/9/2013 002607 HUB SPORTS CENTER 29915 8/9/2013 000070 INLAND POWER&LIGHT CO 29916 8/9/2013 000132 MODERN ELECTRIC WATER CO 29917 8/9/2013 001832 MT HOOD SOLUTIONS 29918 8/9/2013 000119 PLESE PRINTING 29919 8/9/2013 000709 SENSKE LAWN&TREE CARE INC. August 2013 94202 2012362 July 2013 July 2013 0934353 1330052423 679778 5130849 5655326 5655330 5672955 29920 8/9/2013 000896 SPOKANE VALLEY MEALS ON WHEELS 101816 29921 8/9/2013 000405 SPOKANE VALLEY PARTNERS August 2013 29922 8/9/2013 001083 STANDARD PLBG HEATING CONTROLS 51000 29923 8/9/2013 002017 STRETCH-N-GROW August 2013 Fund/Dept 105.000.000.557 101.042.000.542 312.000.178.594 001.076.300.576 101.042.000.542 001.076.305.575 001.076.302.576 001.076.301.571 001.076.300.576 001.076.300.576 001.076.300.576 001.016.000.521 001.090.000.560 001.090.000.560 001.076.305.575 001.076.301.571 Description/Account Total : 2013 LODGING TAX GRANT REIMB Total : UTILITIES:JULY PW Total : EXTENSION OF 8"WATER MAIN PF UTILITIES: PARKS UTILITIES: PW Total : CLEANING SUPPLIES FOR CENTEI Total : SWIMMING LESSON REGISTRATIC SUPPLIES FOR SUMMER DAY CAN Total : CONTRACT MAINT: PARKS JULY 2( WEED SPRAY SERVICES GREENA MISC PARK SERVICES: GREENACF SERVICES AT PRECINCT Total : 2013 OUTSIDE AGENCY/SOC SER\ Total : 2013 OUTSIDE AGENCY SOC SER Total : JULY 2013 MONTHLY MAINT: PREC Total : INSTRUCTOR PAYMENTS Total : Amount 104.60 3,428.06 3,428.06 240.95 240.95 5,754.80 4,935.74 8,518.98 19,209.52 1,096.24 1,096.24 15.00 15.27 30.27 57,482.94 336.97 244.58 846.56 58,911.05 5,205.71 5,205.71 12,943.82 12,943.82 570.68 570.68 281.25 281.25 Page: 2 vchlist 08/09/2013 1:35:30PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice 29924 8/9/2013 003440 SWX TV 29925 8/9/2013 001911 THE GLOVER MANSION 29926 8/9/2013 000295 VALLEYFEST 29927 8/9/2013 000167 VERA WATER&POWER 29928 8/9/2013 003175 VISIT SPOKANE 29929 8/9/2013 000066 WCP SOLUTIONS 29930 8/9/2013 001409 WORLD CLASS COMMUNICATIONS 29931 8/9/2013 000487 YMCA OF THE INLAND NW 29 Vouchers for bank code: apbank 29 Vouchers in this report 54862 CP754 CP797 CP919 August 2013 2013 5810 8083984 130711173101 July 2013 Fund/Dept 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 105.000.000.557 101.042.000.542 105.000.000.557 001.076.305.575 001.076.305.575 001.076.301.571 Description/Account ADVERTISING FOR CENTERPLACE Total : EVENT SERVICES AT CENTERPLAI EVENT SERVICES AT CENTERPLAI EVENT SERVICES AT CENTERPLA( Total : 2013 LODGING TAX GRANT REIMB Total : UTILITIES:JULY 2013 Total : 2013 LODGING TAX GRANT REIMB Total : SUPPLIES FOR CENTERPLACE Total : ANSWERING SERVICE CENTERPL Total : INSTRUCTOR PAYMENT Total : Bank total : Total vouchers : Amount 6,000.00 6,000.00 144.23 152.18 152.18 448.59 2,463.48 2,463.48 3,253.55 3,253.55 14,972.13 14,972.13 186.37 186.37 40.40 40.40 325.00 325.00 156,408.84 156,408.84 Page: 3 vchlist 08/09/2013 2:43:37PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice 29932 8/9/2013 000648 ABADAN 29933 8/9/2013 001107 ADVANCEDTRAFFIC PRODUCTS 29934 8/9/2013 001081 ALSCO 29935 8/9/2013 000135 APA 29936 8/9/2013 000271 BAINBRIDGE, CHRISTINE 29937 8/9/2013 002326 BATTERIES PLUS 29938 8/9/2013 000173 BINGAMAN, GREG 29939 8/9/2013 000673 BUDGET ARBOR&LOGGING LLC 29940 8/9/2013 002572 CINTAS CORPORATION 29941 8/9/2013 001888 COMCAST 29942 8/9/2013 000508 CONOCOPHILLIPS FLEET 29943 8/9/2013 000603 CONTRACT DESIGN ASSOC INC 28495 0000008251 LS PO 1349622 124840-1355 195827-1355 EXPENSE 248-249808 EXPENSE 11-1911 606764357 AUGUST 2013 33762454 33207 Fund/Dept Description/Account 001.032.000.543 303.303.169.595 001.058.057.558 001.058.056.558 001.058.056.558 001.013.000.513 402.402.000.531 001.018.014.514 402.402.000.531 101.000.000.542 001.090.000.518 001.058.057.558 001.018.014.514 PLOTTER PAPER: PW Total : ARGONNE-MULLAN SAFETY PROJ Total : MAT SERVICE PERMIT CENTER Total : APA MEMBERSHIP: MICKI HORNOI APA MEMBERSHIP:CHRISTINA JAP Total : EXPENSE REIMBURSEMENT Total : SUPPLIES: PW Total : EXPENSE REIMBURSEMENT Total : TREE REMOVAL Total : SUPPLIES PW ACCOUNT:02356 Total : HIGH SPEED INTERNET:CITY HAL Total : JULY 2013: FLEET FUEL BILL CHAIR FOR FINANCE Total : Total : Amount 191.14 191.14 2,329.99 2,329.99 46.55 46.55 325.00 188.00 513.00 57.51 57.51 19.51 19.51 303.61 303.61 3,043.60 3,043.60 156.21 156.21 119.77 119.77 3,870.91 3,870.91 698.28 698.28 Page: 1 vchlist 08/09/2013 2:43:37PM Voucher List Spokane Valley Page: 2 Bank code: Voucher 29944 29945 29946 29947 29948 29949 29950 apbank Date Vendor Invoice 8/9/2013 001880 CROWN WEST REALTY LLC 8/9/2013 003255 DAY WIRELESS SYSTEMS 8/9/2013 000734 DEPT OF TRANSPORTATION 8/9/2013 003420 DESTINATION TRAVEL NETWORK AUGUST 2013 552923 RE-313-ATB30716064 RE-313-ATB30716065 RE-313-ATB30716086 RE-313-ATB30716118 38285 8/9/2013 003256 DISCOVERY BENEFITS, INC, HRA PLAN 0000402322 8/9/2013 000278 DRISKELL, CARY 8/9/2013 002075 ENVIROTECH SERVICES EXPENSE EXPENSE CD201317825 CD201317863 CD201317864 Fund/Dept 101.042.000.543 101.042.000.543 101.042.000.542 101.042.000.542 101.042.000.542 303.303.061.595 105.000.000.557 001.018.016.518 001.013.015.515 001.013.015.515 Description/Account COMMON AREA MAINT FACILITY C Total : TOWER RENTAL:JULY 2013 Total : STATE ROUTE ROADWAY MAINT SIGNAL& ILLUMINIATION INTELLIGENT TRAFFIC SYSTEMS PINES RD(SR 27) ITS IMPROVEME Total : ADVERTSEMENT Total : JULY 2013 HRA SERVICE FEE Total : EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : 101.000.000.542 SUPPLIES: PW 101.000.000.542 SUPPLIES: PW 101.000.000.542 SUPPLIES: PW Total : 29951 8/9/2013 001447 FREE PRESS PUBLISHING INC 40363 40364 40365 001.013.000.513 001.013.000.513 001.058.056.558 LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : 29952 8/9/2013 000007 GRAINGER 9179333001 9180388820 9195326039 101.042.000.542 SUPPLIES: PW 402.402.000.531 SUPPLIES: PW 001.032.000.543 SUPPLIES: PW Total : 29953 8/9/2013 001944 LANCER LTD 0438227 001.032.000.543 BUSINESS CARDS: PW Amount 159.89 159.89 202.00 202.00 5,267.25 8,735.87 96.01 330.65 14,429.78 300.00 300.00 369.00 369.00 23.90 1,552.32 1,576.22 3,542.06 3,760.21 4,056.63 11,358.90 174.40 25.00 68.00 267.40 34.82 46.48 69.92 151.22 69.29 Page: 2 vchlist 08/09/2013 2:43:37PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice 29953 8/9/2013 001944 001944 LANCER LTD 29954 8/9/2013 002977 LOCALGOVU 29955 8/9/2013 000258 MICROFLEX INC. 29956 8/9/2013 002789 NETWRIX CORPORATION 29957 8/9/2013 000652 OFFICE DEPOT INC. 29958 8/9/2013 002836 PALADIN DATA SYSTEMS CORP. 29959 8/9/2013 002510 POHL SPRING WORKS INC 29960 8/9/2013 003459 RICOH USA, INC 29961 8/9/2013 002531 SIX ROBBLEES INC 29962 8/9/2013 001140 SPECIAL ASPHALT PRODUCTS 29963 8/9/2013 000230 SPOKANE CO AUDITORS OFFICE 29964 8/9/2013 000172 SPOKANE CO ENGINEER (Continued) 85073EE7B8 00021401 14578 665433119001 667124285001 34186 159799 5026989759 5026989760 5-676912-1 5-677639 INVC062389 JULY 2013 VLY1306 Fund/Dept 001.013.015.515 001.090.000.518 001.090.000.518 001.076.000.576 001.032.000.543 001.090.000.513 101.000.000.542 001.013.015.515 001.058.050.558 101.000.000.542 101.000.000.542 101.042.000.542 001058.056.558 311.000.174.595 Description/Account Total : ENHANCING WORK RELATIONSHII Total : TAXTOOLS SOFTWARE RENTAL:JI Total : PASSWORD EXPIRATION SOFTWA Total : SUPPLIES: PARKS AND REC SUPPLIES: PW Total : SMARTGOV CONFIGURATION AND Total : SUPPLIES: PW Total : COPIER MAINTENANCE: LEGAL COPIER MAINTENACE: CD Total : SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW RECORDING FEES JUNE COUNTY SERVICES Total : Total : Total : Total : Amount 69.29 12.00 12.00 343.83 343.83 3,486.19 3,486.19 178.17 24.58 202.75 7,588.65 7,588.65 595.68 595.68 200.16 256.42 456.58 303.09 152.90 455.99 1,862.67 1,862.67 311.00 311.00 59,846.53 59,846.53 Page: 3 vchlist 08/09/2013 2:43:37PM Voucher List Spokane Valley Page: 4 Bank code: apbank Voucher Date Vendor Invoice 29965 8/9/2013 000459 SPOKANE CO TITLE CO 29966 8/9/2013 000001 SPOKANE CO TREASURER 29967 8/9/2013 000001 SPOKANE CO TREASURER 29968 8/9/2013 002835 SPOKANE COURIER SERVICES LLC 29969 29970 29971 8/9/2013 8/9/2013 8/9/2013 000391 SPOKANE VALLEY FIRE DIST.#1 000093 SPOKESMAN-REVIEW 000273 SRTC 29972 8/9/2013 002597 TWISTED PAIR ENTERPRIZES L.L.0 6-191954-57 14500510 1ST HALF 2013 4103 2nd QTR 2013 365678 TS-1770 07312013 29973 8/9/2013 003135 UNITED RENTALS, (NORTH AMERICA) It' 111680601-002 29974 8/9/2013 002188 VALLEY BEST-WAY BLDG SUPPLY 29975 8/9/2013 000964 VOLT MANAGEMENT CORP 29976 8/9/2013 001219 WAAUTO CARRIAGE 611454 611466 611603 29610140 Fund/Dept 303.303.155.595 001.090.000.566 402.402.000.531 001.011.000.511 001.229.45.00 001.018.016.518 001.032.000.543 001.011.000.511 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 Description/Account Amount W SULLIVAN BRIDGE CIP 0155 Total : 2ND QTR 2013 LIQUOR PROFIT TA Total : PROPERTY TAX ON NEW ACQUIRE Total : BROADCASTING SERVICES:COUF Total : 2ND QTR 2013 FIRE FEES Total : ADVERTISMENTS:ACCOUNT 5086 Total : SOFTWARE MAINTENANCE FOR P Total : BROADCASTING COUNTIL MTGS: Total : COMPRESSOR RENTAL: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW 001.090.000.518 HELP DESK TECH TEMP SNOW PLOW 101.000.000.542 SUPPLIES: PW Total : Total : Total : Total : 1,173.96 1,173.96 4,069.02 4,069.02 326.54 326.54 125.00 125.00 11,833.48 11,833.48 201.10 201.10 1,548.98 1,548.98 2,282.70 2,282.70 661.18 661.18 4.77 14.07 4.66 23.50 775.20 775.20 5,978.50 5,978.50 Page: 4 vchlist 08/09/2013 2:43:37PM Voucher List Spokane Valley Page: 5 Bank code: Voucher 29977 29978 29979 29980 805130017 apbank Date Vendor Invoice 8/9/2013 000038 WASTE MANAGEMENT OF SPOKANE 8/9/2013 000980 WESTERN SYSTEMS 8/9/2013 002839 WIND WIRELESS INC. 8/9/2013 003002 XO COMMUNICATIONS SERVICES 8/5/2013 000001 SPOKANE CO TREASURER 50 Vouchers for bank code: apbank 50 Vouchers in this report I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date 1868723-2681-1 0000023785 80978 0260929082 JULY 2013 Fund/Dept 101.042.000.543 303.303.170.595 101.042.000.542 001.076.305.575 001.016.000.515 Description/Account WASTE MANAGEMENT: MAINT FA( Total : 0170-ARGONNE CONTROLLER Ci Total : WIRELESS PHONE/INTERNET FOR Total : TELEPHONE SERIVCE:AUGUST 2( Total : SPOKANE COUNTY SERVICES Total : Bank total : Total vouchers : Amount 172.46 172.46 9,609.51 9,609.51 84.95 84.95 446.53 446.53 406,335.13 406,335.13 561,043.39 561,043.39 Page: 5 vohlist 08/20/2013 8:34:1 3AM Voucher List Page: 1 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account 4463 8/20/2013 000048 VANTAGE TRANSFER AGENTS,401A PL Ben50777 001.231.14.00 401A:Payment Total : 4464 8/20/2013 000682 EFTPS Ben50779 001.231.11.00 FEDERAL TAXES:Payment Total : 4466 8/20/2013 000145 VANTAGEPOINT TRANSFER AGENTS,4E Ben50781 001.231.18.00 457 DEFERRED COMPENSATION:I Total: 4467 8/20/2013 000162 VANTAGE TRANSFER AGENTS,401A EX Ben50783 001.231.14.00 401 EXEC PLAN: Payment Total : 29981 8/20/2013 001896 DANIEL H BRUNNER Ben50775 001.231.20.00 BONDURANT 1203245:Payment Total : 5 Vouchers for bank code: apbank Bank total: 5 Vouchers in this report Total vouchers: I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date Amount 29,436.02 29,436.02 34,220.23 34,220.23 6,062.90 6,062.90 1,083.90 1,083.90 75.00 75.00 70,878.05 70,878.05 Page: 1 vchlist 08/20/2013 10:30:06AM Voucher List Spokane Valley Page: 1 Bank code: pk-ref Voucher Date Vendor Invoice 5638 8/20/2013 003465 BADNER,TIFFANY 5639 8/20/2013 001709 BENSTINE, PAT 5640 8/20/2013 003466 VOELKER,JENNIFER 5641 8/20/2013 003467 ZEUTSCHEL,JENNIFER 4 Vouchers for bank code: pk-ref 4 Vouchers in this report I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Mayor Date Council Member Date PARKS REFUND REFUND REFUND PARKS REFUND PARKS REFUND Fund/Dept 001.237.10.99 Description/Account Amount DAMAGE DEPOSIT REFUND: MIRA Total : 001.237.10.99 REISSUE STALE DATE DEP. REFUI 001.237.10.99 REISSUES STATE DATE DEP. REFL. Total : 001.237.10.99 SUMMER CAMP REFUND:ZANE Total : 001.237.10.99 SUMMER CAMP REFUND: CHRIS Total : Bank total : Total vouchers : 52.00 52.00 257.00 257.00 514.00 80.00 80.00 110.00 110.00 756.00 756.00 Page: 1 vchlist 08/20/2013 9:48:26AM Voucher List Spokane Valley Page: 1 Bank code: Voucher 29982 29983 29984 29985 29986 29987 29988 29989 29990 29991 29992 29993 apbank Date Vendor Invoice 8/20/2013 000958 AAA SWEEPING LLC 8/20/2013 002988 ACE LANDSCAPING 50135 50136 3339 8/20/2013 002931 ALL-WESTERN INDUSTRIAL SUPPLY 96478 8/20/2013 001565 BERRETH THOMAS PRINTING 8/20/2013 002807 BOUTEN CONSTRUCTION CO. 8/20/2013 003461 BUMPERS BOWLING LLC 8/20/2013 001122 CAMERON-REILLY, LLC 8/20/2013 001139 CATS EYE EXCAVATING INC 8/20/2013 000863 CENTURY WEST ENG CORP 8/20/2013 000571 CODE PUBLISHING CO 8/20/2013 003464 DARCY, SARAH 8/20/2013 003255 DAY WIRELESS SYSTEMS 29124 328015206 367 PAY APP 2 PAY APP 1 733789 44303 AQUATIC REFUND 552166 Fund/Dept 402.402.000.531 402.402.000.531 101.042.000.542 Description/Account Amount 2013 STREET SWEEPING SERVICE 2013 STORM DRAIN CLEANING SE Total : 2013 LANDSCAPING RIGHT OF WA Total : Total : SUPPLIES:PW Total : 101.000.000.542 SUPPLIES: PW 001.032.000.543 309.223.40.00 001.076.301.571 303.303.146.595 403.000.000.595 101.042.000.542 001.013.000.513 001.076.302.347 101.042.000.543 RETAINAGE RELEASE GREENACR Total : BOWLING FOR SUMMER CAMP Total : 0146-24TH AVE SIDEWALK CONS' Total : BETTMAN-DICKEY STORMWATER Total : 2013 TIP SERVICES MUNICIPAL CODE UPDATE Total : Total : LESSON PS2 REFUND: LIAM DARC Total : TOWER RENTAL:AUGUST 2013 Total : 18,731.81 30,929.54 49,661.35 9,211.41 9,211.41 150.48 150.48 248.92 248.92 10,152.30 10,152.30 896.78 896.78 28,327.16 28,327.16 125,897.42 125,897.42 6,952.92 6,952.92 122.29 122.29 35.00 35.00 202.00 202.00 Page: 1 vchlist 08/20/2013 9:48:26AM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 29994 8/20/2013 002920 DIRECTV, INC 29995 8/20/2013 000278 DRISKELL, CARY 29996 8/20/2013 002157 ELJAY OIL COMPANY 29997 8/20/2013 001232 FASTENAL CO 29998 8/20/2013 001447 FREE PRESS PUBLISHING INC 29999 8/20/2013 003177 GUTH, ERIC 30000 8/20/2013 000002 H &H BUSINESS SYSTEMS INC. 30001 8/20/2013 003463 HAIAR,JOYCE 30002 8/20/2013 001723 HEDEEN&CADITZ, PLLC 30003 8/20/2013 002520 HUSKY INTERNATIONAL TRUCKS 30004 8/20/2013 003362 INLAND GEAR 30005 8/20/2013 003367 KIMMEL ATHLETIC SUPPLY CO. INC 30006 8/20/2013 002259 MENKE JACKSON BEYER EHILS 439 21063651715 EXPENSE 4213040 IDLEW90918 40362 EXPENSE JULY 2013 AQUATIC REFUND 7376 88408 22922 0303689 470 Fund/Dept 101.042.000.543 001.013.015.515 101.042.000.542 101.042.000.542 402.402.150.595 001.032.000.543 001.058.057.558 001.076.302.347 001.013.015.515 101.000.000.542 Description/Account Amount CABLE SERVICE FOR MAINTENAN Total : EXPENSE REIMBURSEMENT Total : OIL PRODUCTS FOR MAINT SHOP Total : SUPPLIES: PW LEGAL PUBLICATION Total : Total : EXPENSE REIMBURSEMENT Total : COPIER COST Total : PS1 SWIM CLASS REFUND: LANE) Total : GENERAL PROFESSIONAL SERVIC Total : SUPPLIES: PW 101.000.000.542 CLUTCH FOR 5-203 001.076.301.571 001.013.015.515 001.013.015.515 12 SHIRTS PARKS AND REC PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : Total : Total : 45.99 45.99 430.00 430.00 1,080.29 1,080.29 44.61 44.61 136.00 136.00 33.34 33.34 2,983.66 2,983.66 35.00 35.00 1,650.00 1,650.00 57.00 57.00 2,569.20 2,569.20 60.00 60.00 301.45 1,076.32 Page: 2 vchlist 08/20/2013 9:48:26AM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor 30006 8/20/2013 002259 MENKE JACKSON BEYER EHILS 30007 8/20/2013 002203 NAPAAUTO PARTS 30008 8/20/2013 000662 NAT'L BARRICADE&SIGN CO 30009 8/20/2013 000652 OFFICE DEPOT INC. 30010 8/20/2013 000881 OXARC 30011 8/20/2013 000029 PITNEY BOWES INC 30012 8/20/2013 001089 POE ASPHALT PAVING, INC. 30013 8/20/2013 000779 SOUTHARD, BRAD 30014 8/20/2013 000090 SPOKANE CO INFO SYSTEMS 30015 8/20/2013 000001 SPOKANE CO TREASURER 30016 8/20/2013 002135 SPRAY CENTER ELECTRONICS, INC 30017 8/20/2013 000964 VOLT MANAGEMENT CORP Invoice (Continued) 499 JULY 2013 Fund/Dept 001.013.015.515 Description/Account PROFESSIONAL SERVICES 101.042.000.542 SUPPLIES: PW 80692 101.042.000.542 SUPPLIES: PW 80716 402.402.000.531 SUPPLIES: PW 670278721001 989203 R215632 736282 43922 PAY APP 7 JULY 2013 50310145 51501751 222242 29638100 001.018.014.514 SUPPLIES: FINANCE 101.042.000.542 SUPPLIES: PW 101.042.000.542 CYLINDER RENTAL: PW 001.090.000.518 101.042.000.542 303.223.40.00 101.042.000.542 402.402.000.531 101.042.000.542 101.000.000.542 001.090.000.518 Total : Total : Total : Total : Total : PARTS FOR POSTAGE METER Total : 2013 STREET AND STORMWATER RETAINAGE RELEASE CIP#0115 Total : DEAD ANIMAL REMOVAL SERVICE: Total : COUNTY IT SUPPORT Total : JULY 2013 WORK CREW INVOICE Total : SUPPLIES: PW HELP DESK TECH TEMP Total : Amount 210.00 1,587.77 320.30 320.30 173.92 61.96 235.88 41.30 41.30 223.32 93.85 317.17 491.32 491.32 73,721.04 123,930.80 197,651.84 1,215.00 1,215.00 10,486.56 10,486.56 4,351.31 4,351.31 77.83 77.83 775.20 Page: 3 vchlist 08/20/2013 9:48:26AM Voucher List Spokane Valley Page: 4 Bank code: apbank Voucher Date Vendor Invoice 30017 8/20/2013 000964 000964 VOLT MANAGEMENT CORP (Continued) 30018 8/20/2013 000618 WA DEPT OF FISH&WILDLIFE PERMIT FEE 30019 8/20/2013 003460 WALLA WALLA HOSPITALITY LLC REFUND 30020 8/20/2013 000038 WASTE MANAGEMENT OF SPOKANE 0057925-1518-0 30021 8/20/2013 000676 WEST 30022 8/20/2013 000487 YMCA OF THE INLAND NW 30023 8/20/2013 001885 ZAYO GROUP LLC 42 Vouchers for bank code: apbank 42 Vouchers in this report 827741256 July 2013 AUGUST 2013 AUGUST 2013 B Fund/Dept 402.402.000.531 001.000.000.321 402.402.000.531 001.013.015.515 001.076.301.571 001.090.000.518 101.042.000.542 Description/Account Amount Total : 775.20 150.00 150.00 13.00 13.00 3,260.20 3,260.20 722.00 722.00 351.25 Total : 351.25 558.38 410.91 Total : 969.29 Bank total : 464,000.34 Total vouchers : 464,000.34 PERMIT APPLICATION FEE FOR CF Total : REFUND CSV ENDORCEMENT FEE Total : WASTE MGMT:JULY2013 PW LAN Total : JULY SUBSCRIPTION CHARGES Total : INSTRUCTOR PAYMENT HIGH SPEED INTERNET CITY HALL DARK FIBER LEASE Page: 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 08-27-2013 Department Director Approval : ❑ Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information [' admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending August 15, 2013 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: Budget/Financial impacts: Employees Council Total Gross: $ 262,109.80 $ - $262,109.80 Benefits: $ 46,786.27 $ - $ 46,786.27 Total payroll $ 308,896.07 $ - $308,896.07 RECOMMENDED ACTION OR MOTION: Approve Payroll STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday,August 13,2013 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff: Tom Towey,Mayor Mike Jackson,City Manager Gary Schimmels,Deputy Mayor Cary Driskell,City Attorney Dean Grafos, Councilmember Erik Lamb,Deputy City Attorney Chuck Hafner, Councilmember Mike Stone,Parks&Rec Director Rod Higgins, Councilmember John Hohman, Community Dev Director Ben Wick, Councilmember Eric Guth,Public Works Director Arne Woodard, Councilmember Mark Calhoun,Finance Director Marty Palaniuk,Planner Morgan Koudelka, Sr.Administrative Analyst Chris Bainbridge, City Clerk INVOCATION: In the absence of a pastor,Mayor Towey asked for several moments of silence. PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the Amended Agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: Introduction of Kevin Wallace, Spokane Regional Transportation Council(SRTC)Director COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Woodard: reported he attended several National Night Out parties including some at SCOPE shops, and said they were very impressive. Councilmember Wick: no report. Councilmember Grafos: no report other than attending National Night Out parties. Deputy Mayor Schimmels: said he sponsored a National Night Out party and it was well attended. Councilmember Higgins: reported he also attended National Night Out parties; in celebration of their 25th Anniversary,he went to The Healing Lodge of the Seven Nations with Mayor Towey and said they have a very interesting education program in addition to their treatment centers. Councilmember Hafner: as a member of the SCOPE Board, said that SCOPE is the only program that operates as it does, and they are working on their certification,adding that Crime Stoppers will be coming under the SCOPE umbrella in the next few months. MAYOR'S REPORT: Mayor Towey reported that he attended a Regional Clean Air Committee meeting where they proposed a revision to the outdoor burning regulations, and said public comments, which will be accepted until September 20, should be directed to Matt Holmquist, 3104 Augusta Avenue in Spokane, or by logging onto their website. Mayor Towey stated he was part of a flag transfer which is done annually, transferring a flag from the Kennewick area to Spokane where it stays for one night then moves to Montana and the remainder of the states, the purpose of which is to honor all branches of the Council Regular Meeting 08-13-2013 Page 1 of 5 Approved by Council: DRAFT military; said he also attended a SCOPE National Night Out party, said he has been a member since 1996 and knows the programs and the impact they have on the community; said he and Councilmembers Higgins and Woodard went on a tour of City Hall with about 32 Japanese exchange students,which was a fun event; mentioned the Healing Lodge of the Seven Nations event; said that today he welcomed AWC (Association of Washington Cities)members at their annual member program at the Mirabeau Park Hotel. Mayor Towey then read a letter he received announcing that Deputy City Clerk Koudelka has received her Municipal Clerk Certification from the International Institute of Municipal Clerks,and he and Council congratulated her on her work and on receiving the Certification. PUBLIC COMMENTS: Mayor Towey invited public comment. Don Meier, 3910 S Eagle, Lane, 928-3700): encouraged the City to investigate the purchase of Painted Hills Golf Course; said he was here about three weeks ago and has heard nothing about his idea; said with the schools and our own parks, we have many recreational areas for most of the activities we enjoy, but said we don't have any golf courses; said golf courses are revenue-generating, and he encouraged the City to research the idea. City Manager Jackson gave his apologies to Mr. Meier for not following up with him on his previous statements, and said that Mr. Stone will make a presentation tonight, and Mr. Stone will contact him(Mr.Meier)tomorrow. Sylvia Passe, 11012 3rd: echoed the sentiments of Mr. Meier regarding the City purchasing Painted Hills Golf Course; said it could provide more jobs which would provide more taxes; and suggested Council think about the infrastructure that would be needed if houses were to be built in that location. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 07/18/2013 4421-4422; 4424-4425; 29735; 718130117 $70,472.21 07/18/2013 29736-29770 $424,901.79 07/25/2013 29771-29794 $125,265.27 07/25/2013 29795-29852; 11629891; 724130007 $213,873.74 08/01/2013 5616-5637 $1,634.00 08/01/2013 29853-29877; 731130035 $1,699,525.90 08/02/2013 29878-29898 $142,931.97 GRAND TOTAL $2,678,604.88 b.Approval of Payroll for Pay Period Ending July 31,2013: $435,989.94 c.Approval of July 23,2013 Council Meeting Minutes,Regular Formal Format d.Approval of July 30,2013 Council Meeting Minutes, Study Session Format e.Approval of Resolution 13-007 Setting Planning Commission Public Hearing for Street Vacation It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Second Reading Proposed Ordinance 13-010, Sign Code Revisions—John Hohman After City Clerk Bainbridge read the Ordinance title, it was moved by Deputy Mayor Schimmels and seconded to approve Ordinance 13-010, Sign Code Revisions as presented. Community Development Director Hohman briefly went over the proposed changes, including allowances for readerboards and flexibility for location of temporary signs; and said that this topic has been discussed several times before the Planning Commission and Council, including two public hearings before the Planning Commission. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. Council Regular Meeting 08-13-2013 Page 2 of 5 Approved by Council: DRAFT 3. Second Reading Proposed Ordinance 13-011,Zayo Franchise—Cary Driskell After City Clerk Bainbridge read the Ordinance title, it was moved by Deputy Mayor Schimmels and seconded, to approve Ordinance 13-011, granting a telecommunications franchise to Zayo. City Attorney Driskell said this proposed ordinance/franchise replaces that which was originally granted to Columbia Fiber, which franchise has expired; and said this is also a ten-year franchise. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 4.First Reading Proposed Ordinance 13-012 Lighting Code Revisions—Marty Palaniuk After City Clerk Bainbridge read the Ordinance title, it was moved by Deputy Mayor Schimmels and seconded to advance Ordinance 13-012 to a second reading. After Planner Palaniuk briefly reiterated the changes that are proposed in the ordinance, Mayor Towey invited public comment. No comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. PUBLIC COMMENTS: Mayor Towey invited public comment;no comments were offered. ADMINISTRATIVE REPORTS: 5. Surplus Items—Mark Calhoun Finance Director Calhoun explained that the last time the City declared property as surplus was in 2009, and since then, we have accumulated various pieces of office furniture and have a variety of equipment that has reached the point of being inoperable, obsolete, or excess to our needs; and he briefly went over some of the items to surplus, as noted on his accompanying materials. Councilmember Wick asked if we have checked with the School Districts to see if they could use any of the equipment, and Mr. Calhoun said he will contact them and provide the list of operable pieces, all of which he explained, have no real value. In response to a question of where the items are stored, Mr. Calhoun said they are stored in the wing building, near the Permit Center. Councilmember Woodard suggested non-profit organizations might like to know about this and Mr. Calhoun said he would place an ad in the newspaper. There were no objections to placing this item on the next consent agenda for council approval. 6. Estimated Revenues and Expenditures for 2014 Budget—Mark Calhoun Finance Director Calhoun explained that this is the second occasion where Council will discuss the 2014 budget, the first being the June 18 council retreat; and said when the budget is ready to adopt, Council will have had seven opportunities to discuss it, including tonight; he mentioned the upcoming public hearing August 27, that tonight is a prelude to that hearing, which in turn is a prelude to Mr. Jackson's presentation of the preliminary budget. Mr. Calhoun said all spreadsheets are still draft, and while he does not anticipate a lot of changes, he does anticipate there will be some. After Mr. Calhoun went through his PowerPoint presentation, Mr. Grafos asked if the general fund will be broken down in each department as to the increase and to the wages and benefits, and Mr. Calhoun said yes, he would have those figures available. 7. Lodging Tax Update—Mark Calhoun A process of budget, Finance Director Calhoun explained, also includes the determination of the 2% lodging tax; he said he estimates we will receive about $490,000 next year; and he went over the annual budget development including the determination of lodging tax proceeds, all as explained in his August 13, 2013 Request for Council Action form. Mr. Calhoun said previous Council discussions touched on the idea of having a procedure or methodology to guide the City in future tax allocation decisions, but it was determined Council would wait until the legislation was finalized. Mr. Calhoun said Council might want to have goals and priorities for use as a starting point in these future discussions; and said based on Council direction tonight, he would convey Council's desire for priorities and goals at the upcoming Lodging Tax Committee (LTAC) meeting set for Thursday. Mr. Calhoun also noted that staff met with Council Regular Meeting 08-13-2013 Page 3 of 5 Approved by Council: DRAFT Councilmember Wick, chair of the LTAC and the legislative changes have been incorporated into a revised application for lodging tax funds. Councilmember Wick distributed a copy of his drafted potential Council goals and priorities for lodging tax,which included three suggestions: 1. "In addition to overnight visits consider the potential economic impact of tourist related shopping and dining. 2. Utilize funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley(this option is limited to facilities owned by a municipality or public facility district). 3. Prefer programs, projects or events that have the goal of becoming operationally self-sustaining in the future." Councilmember Wick said the tourism designation like sand volleyball tournaments or events at Plantes Ferry park would bring visitors to our City; he spoke of lighting or other possible park improvements; mentioned the Centennial Trail and possible improved access points to encourage river rafting; and said of course, each entity would have to apply to the Lodging Tax Tourism Committee. Councilmember Woodard mentioned he is aware of the concerns of the hoteliers with diluting the "heads and beds issue" since money comes from people staying overnight; and said he realizes there is an impact also on shopping and dining; and mentioned the idea of Visit Spokane and the hoteliers helping the legislature put something in place that would help those enterprises contribute to the tax; said the hoteliers are the ones collecting the funds and if the funds are diluted they aren't replenished; said he also wants to be cautious in improving someone else's facilities like the County's Fairgrounds; but likes the idea of promoting entities to help them become self-sustaining. Mr. Jackson said staff can work to put these goals together and bring them back to Council for further review in a more final form. Councilmember Wick explained that this is not an additional tax the hoteliers collect but is actually a state rebate of the State's portion of the tax, and that sometimes people forget that dining and shopping contribute to sales tax; said he would prefer not to just focus on heads in beds. Mayor Towey said he feels all three suggestions are good proposals for the LTAC to consider, but he realizes they are not a mandate. Councilmember Grafos mentioned the hoteliers need to have a broader focus on the community and Councilmember Wick's goals broaden that,and said he likes it. Mayor Towey called for a short recess at 7:10 p.m., and reconvened the meeting at 7:22 p.m. 8. Commute Trip Reduction Interlocal—Morgan Koudelka Senior Administrative Analyst Koudelka discussed the Intergovernmental Agreement for Commute Trip Reduction, which allows the Spokane County Commute Trip Reduction (CTR) department to keep the City's state-issued CTR funds in return for administering the plans and ordinances for all affected employers within the City of Spokane Valley; said the current agreement expired June 30, 2013, and this new agreement would, as the previous agreement did,be good for two years; and that the only change is the amount, date and some of the names who sign the document. There was Council consensus to place this Interlocal agreement on the next Council Consent Agenda. 9. Street Preservation Phase 2—Eric Guth Public Works Director Guth explained about the Phase 2 update for 2013 Street Preservation, as noted on his August 13, 2013 Request for Council Action Form; explained the rationale for delaying the four projects until spring of 2014, adding that the funding partner agrees with the delay as they are not interested in investing in the construction so late in the season; and said we have four years to expend the funds. Mr. Guth also stated that Washington Department of Transportation was also not interested in only doing a portion of the projects. Council Regular Meeting 08-13-2013 Page 4 of 5 Approved by Council: DRAFT 10. Park Acquisition Needs—Mike Stone Due to a potential conflict of interest, Councilmember Wick recused himself from this agenda item and left the dais at 7:32 p.m. Parks and Recreation Director Stone explained that staff has been working on the update of the MasterPlan for over a year now; and anticipates completion before the end of this year, and said they have held numerous public meetings and conducted a citizen survey. One of the main themes,Mr. Stone explained,is park acquisition,and said the current level of available park property does not meet current or future needs of citizens, and said we are lacking in several special use facilities. Mr. Stone said tonight's focus is on the former Painted Hills property, and Mr. Stone explained the park acquisition needs as noted in his PowerPoint; and he suggested acquisition of parkland on or near the Painted Hills Property; said the property consists of 91 acres and is likely the last available large piece of property in our city; said this acquisition would fulfill the MasterPlan goal to acquire property; said the potential for such property is immeasurable, and could be used for walking/hiking trials, pet park, cross country skiing, playgrounds, sand volleyball courts, car shows, disc golf, farmers' market, and driving range/par 3 course; just to name some suggestions. Mr. Stone said the property is for sale with a foreclosure sale scheduled September 13. City Manager Jackson said tonight is a first touch on this information; that staff can come back with further information; and he asked if Council would like to discuss this at another meeting and in the meantime, staff can do additional research. Councilmember Grafos said he would like further discussion and said we should at least look at it to see if it makes sense. Mr. Jackson asked if that is Council's consensus. Mr. Jackson acknowledged Council consensus to bring this back and noted there was no objection to moving forward for more information on a future council meeting. The discussion ended and Councilmember Wick returned to the dais at 7:48 p.m. 11.Advance Agenda—Mayor Towey. There were no suggestions for the advance agenda. 12. Parks and Recreation Quarterly Report was an information only item and not reported or discussed. CITY MANAGER COMMENTS Mr. Jackson extended apologies to Mr. Meier concerning staff not contacting him after his initial visit to Council, and said our goal is to be 100%responsive. 13. EXECUTIVE SESSION [RCW 42.30.110(1)(b) and (g)] Potential acquisition of real estate; and review performance of a public employee. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into executive session for approximately forty-five minutes to discuss acquisition of real estate, and to review the performance of a public employee; and that no action will be taken upon return to open session. Council adjourned into Executive Session at 7:52 p.m. At 9:34 p.m., Mayor Towey declared Council out of Executive Session, at which time it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at approximately 9:35 p.m. Thomas E.Towey,Mayor ATTEST: Christine Bainbridge,City Clerk Council Regular Meeting 08-13-2013 Page 5 of 5 Approved by Council: IISV-FS21UserslmcalhountCity bepartmentslFinancelSurp lus1201312013 08 27tRCA 2013 08 27 resolution 13-008 surplus equip etc.docx CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27, 2013 Department Director Approval: ■ Check all that apply: ® consent El old business ❑ new business El public hearing [' information [' admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution 13-008 which declares as surplus furniture and equipment that is inoperable, obsolete or in excess of our needs. GOVERNING LEGISLATION: City Code 3.40.070 PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: This follows an Administrative Report that was delivered to Council at the August 13, 2013, Council meeting. The City last declared property surplus to its needs in July 2009 and since that time has accumulated a number of pieces of office furniture and a variety of equipment that have reached the point of being inoperable, obsolete or excess to our current operating needs. These include items such as computer monitors and workstations, file cabinets, chairs, two broken pianos at CenterPlace and two 2003 810 pickups. City Code 3.40.070 provides guidance for the disposal of surplus City equipment. A short summary follows: 1. The City Council declares property to be surplus to the City if it has no practical, efficient or appropriate use to the City, or is damaged, inoperable or obsolete, and the cost of repairing the property is uneconomical or impractical. 2. The Finance Director provides notice of the potential disposition of property to the other City Departments and if they desire to acquire any of the surplus property it will be transferred to them. 3. The Finance Director is authorized to dispose of remaining surplus equipment via public auction, bid or other method of sale on terms deemed to be in the best interest of the City. 4. If surplus equipment is unsellable it may be discarded as scrap. Our goal is to dispose of the surplus items by selling what we can and discarding what we cannot, in a manner that minimizes the use of City resources. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 13-008 declaring as surplus, certain personal property of the City. BUDGET/FINANCIAL IMPACTS: We anticipate some of the items we are recommending for disposal can be sold but a number of pieces have no apparent value. We anticipate that total revenues received will exceed total costs of disposal STAFF/COUNCIL CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: Resolution 13-008. CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO. 13-008 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON,DECLARING CERTAIN PERSONAL PROPERTY OF THE CITY SURPLUS TO THE NEEDS OF THE CITY,AUTHORIZING DISPOSAL OF THE SAME,AND OTHER MATTERS RELATED THERETO. WHEREAS, the City has accumulated various items of personal property necessary for operation of City Hall since the previous declaration of surplus items on July 14, 2009, such as office furniture and computer equipment,which are no longer useful or usable for their intended purpose; and WHEREAS, the City would like to dispose of these items that are unneeded or not useful to the City; and WHEREAS, the City adopted Spokane Valley Municipal Code (SVMC) 3.40.070, which prescribes a process for disposing of surplus City equipment; and WHEREAS, the City has followed the process set forth in SVMC 3.40,070 and now desires to formally declare the items surplus and dispose of them pursuant to City Code. NOW THEREFORE,THE CITY COUNCIL SPECIFICALLY RESOLVES AS SET FORTH BELOW: Section One: Declaration of items of personal property surplus to the needs of the City. The City Council hereby declares that all remaining unclaimed items(See Exhibit 1 to this Resolution) are declared surplus to the need of the City, as they have no practical, efficient or appropriate use to the City, or is damaged, inoperable or obsolete, and the cost of repairing the same is uneconomical or impractical. Section Two: Authorization to dispose of surplus property. The Finance Director is authorized to dispose of the surplus personal property identified in Exhibit 1 to this Resolution as set forth in SVMC 3.40.070(C): Sale of Property.Following passage of a resolution by the city council declaring property surplus, the finance director is authorized to sell surplus property in the following manner: 1. Upon a finding by a department director that the property is surplus to City use, the finance director shall provide notice of potential disposition to other City departments. If any depai lcnent director desires to acquire and use the proposed surplus property, the property may be transferred to the requesting department director, or other authorized representative. 2. If no request for use of proposed surplus property is received,the finance director may proceed to dispose of the same by public auction, bid, or other method of sale on terms deemed to be in the best interests of the City. 3. Surplus personal property which is unsellable because of obsolescence, wear and tear, or other reasons may be dismantled, if necessary, and sold as scrap. Surplus personal property which has no marketable value or use may be discarded as refuse. 1 Section Three: Repeal. To the extent that previous Council motions or resolutions are inconsistent with those set forth herein,they are repealed. Section Four: Effective Date.This Resolution shall be in full force and effect upon adoption. Pass by the City Council this 27th day of August, 2013. CITY OF SPOKANE VALLEY Thomas E.Towey, Mayor AT"1'EST: Approved as to form: Christine Bainbridge, City Clerk Office of the City Attorney 2 \\SV-FS2\Users\mcalhoun\City Departments\Finance\Surplus\2013\2013 08 27\Resolution 13-008 Exhibit 1 CITY OF SPOKANE VALLEY,WA Resolution#13-000 Exhibit 1 List of Surplus Equipment Dell Laptop bag Office Chair Office Chair Office Chair Office Chair Office Chair Office Chair Compaq Evo PC Compaq Evo PC Compaq Evo PC Compaq Evo PC Compaq Evo PC HP Compaq Compaq Evo PC Compaq Evo PC Compaq Evo PC Compaq Evo PC Compaq Evo PC Compaq Evo PC Compaq Evo PC HP Compaq HP Compaq HP Compaq Compaq Eva PC Compaq Evo PC Compaq Evo PC HP Compaq HP Compaq HP Compaq HP Compaq Dell 500 SC HP Compaq HP Workstation 6400 HP none Grey tall chair Red chair Red chair tall Red chair short Light red chair blue chair usw32604rq 6x31-kn8z-60d0 w303kn8za258 w303kn8za288 6x31-kn8z-60tg uswa3105b6 w233kn9zb305 usw32d04nm w302kn8ze589 usw32004mp w313kn8zc814 w313kn8zc79d 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filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 5 drawer filing cabinet 6 drawer filing cabinet 4 drawer filing cabinet 7 drawer filing cabinet HP Keyboards USB-New HP Keyboards USB-Used HP Keyboards USB-Used cn245ym145 2ua8020hp5 none none none #2 #15 #21 #3 #5 not able to see# not able to see# #23 #26 #25 #28 #35 #34 #29 #32 #36 #18 #16 #12 #13 #17 #20 #31 #27 #24 #33 lic#090714035569 bc2abofvbxklcx bc2abOfvbxklcn Computer PC Computer PC Cork Board Cork Board Cork Board Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Keyboards Keyboards Keyboards Page 3 of 7 73 117 198 199 203 66 70 71 72 75 77 78 80 81 82 84 89 90 91 92 93 102 103 104 105 106 177 178 179 194 205 25 136 137 None 000187 None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None 2006 2006 2007 2007 COSV Estimated Date Description Serial Number/Alt.ID Item Lot# Asset Tag# of Acquisition Compaq Monitor 9500 HP Workstation 6400 Large cork board Large cork board Medium cork board 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 4 drawer filing cabinet 5 drawer filing cabinet 6 drawer filing cabinet 4 drawer filing cabinet 7 drawer filing cabinet HP Keyboards USB-New HP Keyboards USB-Used HP Keyboards USB-Used cn245ym145 2ua8020hp5 none none none #2 #15 #21 #3 #5 not able to see# not able to see# #23 #26 #25 #28 #35 #34 #29 #32 #36 #18 #16 #12 #13 #17 #20 #31 #27 #24 #33 lic#090714035569 bc2abofvbxklcx bc2abOfvbxklcn Computer PC Computer PC Cork Board Cork Board Cork Board Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Filing Cabinet Keyboards Keyboards Keyboards Page 3 of 7 73 117 198 199 203 66 70 71 72 75 77 78 80 81 82 84 89 90 91 92 93 102 103 104 105 106 177 178 179 194 205 25 136 137 None 000187 None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None 2006 2006 2007 2007 \\SV-F52\Users\mcalhoun\City Departments\Finance\Surplus\2013\2013 08 27\Resolution 13-008 Exhibit 1 CITY OF SPOKANE VALLEY,WA Resolution#13-000 Exhibit 1 List of Surplus Equipment HP Keyboards USB-Used HP Keyboards USE-Used HP Keyboards USB-Used HP Keyboards USE-Used HP Keyboards-Used HP Keyboards-Used HP Keyboards USE-Used HP Keyboards USE-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USE-Used HP Keyboards-Used HP Keyboards-Used HP Keyboards USE-Used HP Keyboards-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USE-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USE-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USE-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New bauhp0gcpzuvb5 bc2abOfvbxklcq bc2abOfvbxkld5 bc2ab0bluuefdc b93ab0aluta8cl b77420avb2tp81 bc2ab0bluuefdl bc2abofvbxklcp bc2a bofvbxklel bc2abofbxklcm bc2abOfvbxklcl b77420aIpgn3vz bc2aa0dvbvrn95 bc2aa0dvbrn98 b39aboavbj9xlt bauhpoigaorbkc bauhpoivbzrkl5 bc2ab0bluuefdl bc2abOfvbxxlcv bauhpOgdpzw0y0 bcrab0fbxklcu b77420avbrg7e6 bc2abOfbxklcy b55680dganklpe b55680fgaO3alp b55680fgaO3aks bauhpOlgaorsbd bauhpOlgaOrbje lic#090714035491 lic#090714035553 lic#090714035554 lic#090714035481 lic#090714035496 lic#090714035497 Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Page 4 of 7 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 COSV Estimated Date Description Serial Number/Alt.ID Item Lot# Asset Tag# of Acquisition HP Keyboards USB-Used HP Keyboards USE-Used HP Keyboards USB-Used HP Keyboards USE-Used HP Keyboards-Used HP Keyboards-Used HP Keyboards USE-Used HP Keyboards USE-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USE-Used HP Keyboards-Used HP Keyboards-Used HP Keyboards USE-Used HP Keyboards-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USE-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USE-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USB-Used HP Keyboards USE-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New bauhp0gcpzuvb5 bc2abOfvbxklcq bc2abOfvbxkld5 bc2ab0bluuefdc b93ab0aluta8cl b77420avb2tp81 bc2ab0bluuefdl bc2abofvbxklcp bc2a bofvbxklel bc2abofbxklcm bc2abOfvbxklcl b77420aIpgn3vz bc2aa0dvbvrn95 bc2aa0dvbrn98 b39aboavbj9xlt bauhpoigaorbkc bauhpoivbzrkl5 bc2ab0bluuefdl bc2abOfvbxxlcv bauhpOgdpzw0y0 bcrab0fbxklcu b77420avbrg7e6 bc2abOfbxklcy b55680dganklpe b55680fgaO3alp b55680fgaO3aks bauhpOlgaorsbd bauhpOlgaOrbje lic#090714035491 lic#090714035553 lic#090714035554 lic#090714035481 lic#090714035496 lic#090714035497 Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Keyboards Page 4 of 7 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 2007 \\SV-FS2\Users\mcalhoun\City Departments\Finance\Surplus\2013\2013 08 27\Resolution 13-008 Exhibit 1 CITY OF SPOKANE VALLEY,WA Resolution#13-000 Exhibit 1 List of Surplus Equipment HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New Monitor Compaq 5017 HP Monitor P930 Compaq Monitor 9500 Compaq Monitor 9500 Compaq Monitor 9500 Compaq Monitor 9500 Compaq Monitor 9500 Compaq Monitor 9500 Compaq Monitor 9500 HP Monitor P930 HP Monitor P930 HP P1230 Monitor Hp Monitor P950 Hp Monitor P950 HP Monitor P930 HP Monitor P930 HP Notebook Stand HP Notebook Stand Piano at CenterPlace-Gulbransen Piano at CenterPlace-Cable-Nelson Plannar PL1910M Toshiba Port Replicator 111 Plus Toshiba Port Replicator Ill Plus Toshiba Port Replicator III Plus Toshiba Port Replicator Ill Plus Toshiba Port Replicator III Plus Toshiba Port Replicator III Plus Panasonic CFNEB512 Port Replicator Toshiba Express Port Replicator lic#090714035498 lic#090714035499 lic#090714035500 lic#090714035552 lic#090714035492 221bn64yj499 248gf23nb382 cn24Sym167 cn245ym169 cn303x1539 cn247yb210 cn247yb214 nc247yb211 cn316xd686 cn314yu119 cn314yu116 cnv428006v 248gf23nb384 248gf23nb391 248gf23nb390 248gf23nb388 bfox0c051200g1 bf0x0f082300r8 n/a n/a a1507f29754 16012735 65160304 85204056 64051186 65160297 74063140 ab012346ktsa3409r 66018071 Keyboards Keyboards Keyboards Keyboards Keyboards Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Notebook Stand Notebook Stand Piano Piano Planner Port Replicator Port Replicator Port Replicator Port Replicator Port Replicator Port Replicator Port Replicator Port Replicator Page 5 of 7 172 173 174 175 176 1 76 79 83 85 86 87 88 94 95 96 97 98 99 69 74 126 127 n/a na 100 108 109 110 111 112 113 114 115 None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None 2006 2005 2005 COSV Estimated Date Description Serial Number/Alt.ID Item Lot# Asset Tag# of Acquisition HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New HP Keyboards USB-New Monitor Compaq 5017 HP Monitor P930 Compaq Monitor 9500 Compaq Monitor 9500 Compaq Monitor 9500 Compaq Monitor 9500 Compaq Monitor 9500 Compaq Monitor 9500 Compaq Monitor 9500 HP Monitor P930 HP Monitor P930 HP P1230 Monitor Hp Monitor P950 Hp Monitor P950 HP Monitor P930 HP Monitor P930 HP Notebook Stand HP Notebook Stand Piano at CenterPlace-Gulbransen Piano at CenterPlace-Cable-Nelson Plannar PL1910M Toshiba Port Replicator 111 Plus Toshiba Port Replicator Ill Plus Toshiba Port Replicator III Plus Toshiba Port Replicator Ill Plus Toshiba Port Replicator III Plus Toshiba Port Replicator III Plus Panasonic CFNEB512 Port Replicator Toshiba Express Port Replicator lic#090714035498 lic#090714035499 lic#090714035500 lic#090714035552 lic#090714035492 221bn64yj499 248gf23nb382 cn24Sym167 cn245ym169 cn303x1539 cn247yb210 cn247yb214 nc247yb211 cn316xd686 cn314yu119 cn314yu116 cnv428006v 248gf23nb384 248gf23nb391 248gf23nb390 248gf23nb388 bfox0c051200g1 bf0x0f082300r8 n/a n/a a1507f29754 16012735 65160304 85204056 64051186 65160297 74063140 ab012346ktsa3409r 66018071 Keyboards Keyboards Keyboards Keyboards Keyboards Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Monitor Notebook Stand Notebook Stand Piano Piano Planner Port Replicator Port Replicator Port Replicator Port Replicator Port Replicator Port Replicator Port Replicator Port Replicator Page 5 of 7 172 173 174 175 176 1 76 79 83 85 86 87 88 94 95 96 97 98 99 69 74 126 127 n/a na 100 108 109 110 111 112 113 114 115 None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None None 2006 2005 2005 \\SV-FS2\Users\mcalhoun\City Departments\Finance\Surplus\2013\2013 08 27\Resolution 13-008 Exhibit 1 CITY OF SPOKANE VALLEY,WA Resolution#13-000 Exhibit 1 List of Surplus Equipment Toshiba Express Port Replicator Power Cords to PC 19 HP 8150DN Brother MFC-8840D HP Laserjet 1300 HP Laserjet 1000 Series NEC Projector LT260 Sharp XE-A101 Sharp XE-A101 Sharp XE-A101 x6026261 cords Associated Systems 21796 u61036d503208 cnbjf65098 cnbj213703 2x00581ne 58032024 58078846 68017094 Port Replicator Power Cords Printer Printer Printer Printer Projector Register Register Register 116 135 29 101 107 193 192 23 24 65 None None 000029 None None None 000141 None None None HP Storage works MSL5000 Series Library 3g32lbv3lhyl Series Library 180 None Toshiba Tablet PC-Tecra 65109716h Tablet PC 118 TABLET4 2007 Toshiba Tablet PC-Tecra 65109767h Tablet PC 119 TABLETS 2007 Toshiba Tablet PC-Tecra 16014626h Tablet PC 120 000148 2007 Toshiba Tablet PC-Tecra 86107168h Tablet PC 121 000159 2007 Toshiba Tablet PC-Portege 34054049pu Tablet PC 122 000109 2007 Toshiba Tablet PC-Tecra z6095252h Tablet PC 123 000165 2007 HP Compaq C8000 cnu4190v3k Tablet PC 124 000106 2007 Hp Compaq NC8230 cnu51707q3 Tablet PC 125 000128 2007 Dell Inspiron 5150 w/bag and power cord 34394384737 Tablet PC 182 000321 2007 Dell Inspiron 5100 w/bag and power cord 24258347929 Tablet PC 183 000054 2007 Dell Inspiron 5100 w/bag and power cord 34682279401 Tablet PC 184 000067 2007 Dell Inspiron 5100 w/bag and power cord 26447122153 Tablet PC 185 000097 2007 Dell Inspiron 5100 w/bag and power cord 32917002985 Tablet PC 186 None 2007 HP Lap top bag/Panasonic CF-51 w/ power cord dfqx3993xa Tablet PC 187 000170 2007 Toshiba Tecra 86107167h Tablet PC 188 000158 2007 Toshiba Tecra x5056986h Tablet PC 189 None 2007 Page 6 of 7 COSV Estimated Date Description Serial Number/Alt.ID Item Lot# Asset Tag# , of Acquisition Toshiba Express Port Replicator Power Cords to PC 19 HP 8150DN Brother MFC-8840D HP Laserjet 1300 HP Laserjet 1000 Series NEC Projector LT260 Sharp XE-A101 Sharp XE-A101 Sharp XE-A101 x6026261 cords Associated Systems 21796 u61036d503208 cnbjf65098 cnbj213703 2x00581ne 58032024 58078846 68017094 Port Replicator Power Cords Printer Printer Printer Printer Projector Register Register Register 116 135 29 101 107 193 192 23 24 65 None None 000029 None None None 000141 None None None HP Storage works MSL5000 Series Library 3g32lbv3lhyl Series Library 180 None Toshiba Tablet PC-Tecra 65109716h Tablet PC 118 TABLET4 2007 Toshiba Tablet PC-Tecra 65109767h Tablet PC 119 TABLETS 2007 Toshiba Tablet PC-Tecra 16014626h Tablet PC 120 000148 2007 Toshiba Tablet PC-Tecra 86107168h Tablet PC 121 000159 2007 Toshiba Tablet PC-Portege 34054049pu Tablet PC 122 000109 2007 Toshiba Tablet PC-Tecra z6095252h Tablet PC 123 000165 2007 HP Compaq C8000 cnu4190v3k Tablet PC 124 000106 2007 Hp Compaq NC8230 cnu51707q3 Tablet PC 125 000128 2007 Dell Inspiron 5150 w/bag and power cord 34394384737 Tablet PC 182 000321 2007 Dell Inspiron 5100 w/bag and power cord 24258347929 Tablet PC 183 000054 2007 Dell Inspiron 5100 w/bag and power cord 34682279401 Tablet PC 184 000067 2007 Dell Inspiron 5100 w/bag and power cord 26447122153 Tablet PC 185 000097 2007 Dell Inspiron 5100 w/bag and power cord 32917002985 Tablet PC 186 None 2007 HP Lap top bag/Panasonic CF-51 w/ power cord dfqx3993xa Tablet PC 187 000170 2007 Toshiba Tecra 86107167h Tablet PC 188 000158 2007 Toshiba Tecra x5056986h Tablet PC 189 None 2007 Page 6 of 7 \\SV-FS2\Users\mcalhoun\City Departments\Finance\Surplus\2013\2013 08 27\Resolution 13-008 Exhibit 1 CITY OF SPOKANE VALLEY,WA Resolution#13-000 Exhibit 1 List of Surplus Equipment General Dynamics GoBook VR-Z HP Compaq NC 8000 2003 Chevy 5-10 Truck 2003 Chevy 5-10 Truck IBM Wheel Writer 3 Large White Board Large White Board Large White Board Medium white board Medium white board Medium white board zzgeg7361zz2125 cnu4190vc4 1GCCS19H338170574 1GCC519HX38160768 1.3567E+13 none none none none none none Tablet PC Tablet PC Vehicle Vehicle Wheel writer Whiteboard Whiteboard Whiteboard Whiteboard Whiteboard Whiteboard 190 191 204 205 128 None 195 None 196 None 197 None 200 None 201 None 202 None None 000087 2007 2007 2003 2003 COSV Estimated Date Description Serial Number/Alt.ID Item Lot# Asset Tag# of Acquisition General Dynamics GoBook VR-Z HP Compaq NC 8000 2003 Chevy 5-10 Truck 2003 Chevy 5-10 Truck IBM Wheel Writer 3 Large White Board Large White Board Large White Board Medium white board Medium white board Medium white board zzgeg7361zz2125 cnu4190vc4 1GCCS19H338170574 1GCC519HX38160768 1.3567E+13 none none none none none none Tablet PC Tablet PC Vehicle Vehicle Wheel writer Whiteboard Whiteboard Whiteboard Whiteboard Whiteboard Whiteboard 190 191 204 205 128 None 195 None 196 None 197 None 200 None 201 None 202 None None 000087 2007 2007 2003 2003 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27, 2013 Department Director Approval: X Check all that apply: ® consent ❑ old business X new business [' public hearing [' information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Motion Consideration — Set public hearing date for the 2014 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: State law requires the City to a set a public hearing date to review the 2013 Budget and Staff is proposing September 24, 2013. This public hearing is included in the seven separate opportunities the Council will have to discuss the budget, including two public hearings to gather input from citizens: • June 18 Council Budget Retreat • August 13 Admin report: Estimated 2014 revenues and expenditures • August 27 Public hearing #1 on 2014 revenues and expenditures • September 17 City Manager's presentation of preliminary 2014 Budget • September 24 Public hearing #2 on 2014 Budget • October 8 First reading of ordinance adopting the 2014 Budget • October 22 Second reading of ordinance adopting the 2014 Budget OPTIONS: The Council could chose to set the public hearing on another date but the recommendation will keep us on schedule to adopt the budget on October 22, 2013. RECOMMENDED ACTION OR MOTION: I move to set the 2014 Budget hearing date for September 24, 2013. BUDGET/FINANCIAL IMPACTS: This is part of the 2014 Budget development process leading to its scheduled adoption on October 22, 2013. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: • None. P:IClerklAgendaPackets for Weblagendapacket 08-27-131Item 2e consent RCA setting public hearing date for 2014 Budget.docx CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27, 2013 Department Director Approval: ❑ Check all that apply: ® consent ❑ old business [' new business [' public hearing [' information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Motion Consideration: Intergovernmental Agreement for Commute Trip Reduction GOVERNING LEGISLATION: RCW 70.94 PREVIOUS COUNCIL ACTION TAKEN: The Council authorized the City Manager to execute interlocal agreement C11-146 on September 13, 2011 BACKGROUND: The attached interlocal agreement is between Spokane County and the City of Spokane Valley. The agreement allows the Spokane County Commute Trip Reduction (CTR) department to retain the City's state-issued CTR funds in return for developing, implementing, and administering CTR plans and ordinances for all affected employers within the City of Spokane Valley. This agreement replaces the previous agreement, 011-146, which expired on June 30, 2013. The agreement is for two years and expires on June 30, 2015. There are no substantive changes from the previous agreement. The legal department has reviewed the agreement. OPTIONS: 1.) Authorize the agreement; 2.) request changes or more information; 3.) Have the City assume responsibility for overseeing the CTR programs for all affected employers in the City. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to execute the Interlocal Agreement with Spokane County for the provision of Commute Trip Reduction Services BUDGET/FINANCIAL IMPACTS: The County would retain the City's state funds of $61,772.39. If the agreement is not approved the City would have to dedicate these funds to the CTR program and administer the CTR programs of all 17 affected employers in Spokane Valley. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: I nterlocal Agreement DRAFT INTERGOVERNMENTAL AGREEMENT Between Spokane County and the City of Spokane Valley Regarding Commute Trip Reduction Implementation THIS AGREEMENT, made and entered into this day of , 2013 by and between the City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at 11707 East Sprague Avenue, Suite 106, Spokane Valley, WA, 99206, hereinafter referred to as the "City" and Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at West 1026 Broadway Avenue, Spokane, Washington, 99260,hereinafter referred to as the "County," jointly hereinafter referred to as the "Parties." WITNESSETH WHEREAS, the Washington State Legislature has adopted legislation codified in RCW 70.94.521 through 551, the purpose of which is to improve air quality, improve transportation system efficiency and reduce the consumption of petroleum fuels through employer-based programs that encourage the use of alternatives to the single occupant vehicle for commute trips and reduce vehicle miles traveled (VMT); and WHEREAS, RCW 70.94.527 requires counties containing urban growth areas and cities and towns with"major employers," that are located within urban growth areas with a state highway segment exceeding the threshold of one hundred person hours of delay or jurisdictions that are located in contiguous urban growth areas, or are within an urban growth area with a population greater than seventy thousand people that adopted an ordinance before the year 2000 or jurisdictions that are located in contiguous urban growth areas, or contain a major employment installation in an affected county to develop ordinances,plans and programs to reduce Vehicle Miles Traveled (VMT) and Single Occupant Vehicle (SOV) commute trips, and thereby reduce vehicle-related air pollution, traffic congestion and energy use, and WHEREAS, the County and each affected city within Spokane County have adopted Commute Trip Reduction Ordinances and must implement a Commute Trip Reduction (CTR) Plan for all major employers; and WHEREAS, the Washington State Department of Transportation (WSDOT) Public Transportation Division is responsible for administering funds on behalf of the state Legislature and is desirous of making available to Spokane County certain funds and requiring Spokane County to enter into agreements through the Interlocal Cooperation Act or by Resolution or Ordinance as appropriate with other jurisdictions, local transit agencies, or regional transportation planning organizations to coordinate the development, implementation and administration of CTR Plans and Ordinances as described in RCW 70.94.521-551. WHEREAS, Spokane County has entered into an agreement with WSDOT under Agreement No. GCB1570, hereinafter referred to as "WSDOT Agreement," pursuant to which Page - 1 DRAFT Spokane County is eligible to receive a reimbursable amount of funds which the County will distribute to itself and cities to implement and administer CTR Plans and Ordinances; and WHEREAS, Spokane County has allocated $61,772.39 to the City from the Agreement No. GCB 1570 which the City is now desirous of making available to the County to perform those tasks which are the responsibility of the City. NOW,THEREFORE, for and in consideration of the mutual promises set forth hereinafter, and as authorized under chapter RCW 70.94.527 (5), the parties hereto do mutually agree as follows: Section 1: PURPOSE The County has entered into a WSDOT Agreement with the WSDOT under which it will receive $367,001 for two years. This funding is to be allocated to the County and cities within Spokane County for their use in the implementation and administration of their CTR Plans and Ordinances. The County, based upon an allocation formula established by the WSDOT, has determined that the City shall receive $61,772.39 from the WSDOT Agreement from which it shall perform certain tasks. The City agrees to its proportionate share of the monies made available to the County in the WSDOT Agreement and agrees to allow Spokane County to retain its proportionate share in consideration of the County performing those tasks as more particularly set forth in Attachment "A" attached hereto and incorporated herein by reference. In conjunction with allowing the County to retain its proportionate share of monies, the City will execute any and all necessary documents which may be required by the WSDOT. It is understood by the parties hereto, that in order for the County to perform those tasks as set forth in Attachment "A" for the City, the City must perform certain tasks. Attached hereto as Attachment "B" and incorporated herein by reference, is a listing of tasks which the City agrees to perform in conjunction with the County performing those tasks set forth in Attachment Section 2: DURATION The County agrees to provide those tasks set forth in Section 1 and complete performing such tasks on or before June 30, 2015. Section 3: TERMINATION The parties agree that this Agreement may be terminated by either party for material breach of any provision set forth herein,upon ninety (90) days advance written notice to the other party at the address set forth hereinabove. Provided, however, the parties agree that any notification of termination shall set forth the specific provision(s)for which such notification is being provided and additionally, advise that if such default is cured within such ninety (90) day time frame, said termination notification shall be of no force and effect. In the event of termination, the County agrees to provide to the City all written documentation which it has completed to the date of termination under the terms of this Page - 2 DRAFT Agreement. Additionally, the County agrees to return to the City that portion of the monies set forth in Section 1 hereinabove, which has not been expended by the county, prior to the date of termination, on the City's behalf in providing those tasks as set forth in Attachment "A." Provided, further, the parties recognize that the WSDOT in Agreement No. GCB1570, has retained the right to unilaterally terminate all or a part of such contract if there is a reduction of funds from the funding source. Accordingly, in the event that the WSDOT terminates all or part of the WSDOT Agreement with Spokane County, and such action affects the allocation of funds by the County to the City herein, and/or modifies the tasks to be performed hereunder, the parties will immediately meet to renegotiate the provisions of this Agreement. Section 4: DESIGNATION OF ADMINISTRATOR The County hereby designated Ms. Aurora J. Crooks, the Spokane County Transportation Demand Management Manager, as its designee for the purpose of administering and coordinating the County's responsibilities under the terms of this Agreement. Section 5: ACQUISITION/DISPOSITION OF PROPERTY The parties hereto agree that any real or personal property acquired by the County with those monies made available to the County by the City under Section 1 hereinabove shall be and remain the sole property of the County upon acquisition and/or termination of this Agreement. Section 6: COMPLIANCE WITH LAWS The County agrees to observe all applicable federal, state and local laws, ordinances and regulations including, but no necessarily limited to, the Americans with Disabilities Act and chapter 49.60 RCW, to the extent that they may have any bearing on performing those tasks for the City as set forth in Section 1 hereinabove. Additionally, the County agrees to comply with all applicable funding audit requirements of WSDOT in conjunction with performing those tasks for the City. The County agrees to make available to the City or its duly authorized representative during normal County business hours and all records which it has kept in conjunction with providing those services for the City as set forth herein above. Section 7: NOTICES All notices or other communications given under this Agreement shall be considered given on the day such notices or other communications are received when sent by personal delivery; or the third day following the day on which the notice or communication has been mailed by certified mail delivery, receipt requested and postage prepaid addressed to the other Party at the address set forth below, or at such other address as the Parties shall from time-to-time designate by notice in writing to the other Party: CITY: City Clerk City of Spokane Valley 11707 E. Sprague Avenue, Suite 106 Spokane Valley,WA, 99206 Page - 3 DRAFT COUNTY: Board of County Commissioners Spokane County Courthouse 1116 West Broadway Avenue Spokane, Washington 99260 Section 8: HEADINGS The section headings in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to, and shall not be deemed to, define, limit or extend the scope or intent of the sections to which they appertain. Section 9: MODIFICATION No modification or amendment of this Agreement shall be valid until the same is reduced to writing and executed with the same formalities as this present Agreement. Section 10: ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the Parties. No other understandings, oral or otherwise,regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the Parties hereto. The City has read and understands all of this Agreement, and now states that no representation, promise or agreement not expressed in this Agreement has been made to induce the City to execute the same. Section 11: LIABILITY The County shall indemnify, defend and hold harmless the City, its officers and employees from all claims, demands, or suits in law or equity arising from the County's intentional or negligent acts or breach of its obligations under the Agreement. The County's duty to indemnify shall not apply to loss or liability caused by the intentional or negligent acts of the City, its officers and employees. The City shall indemnify, defend and hold harmless the County, its officers and employees from all claims, demands, or suits in law or equity arising from the City's intentional or negligent acts or breach of its obligations under the Agreement. The City's duty to indemnify shall not apply to loss or liability caused by the intentional or negligent acts of the County, its officers and employees. If the comparative negligence of the Parties and their officers and employees is a cause of such damage or injury, the liability, loss, cost, or expense shall be shared between the Parties in proportion to their relative degree of negligence and the right of indemnity shall apply to such proportion. Where an officer or employee of a Party is acting under the direction and control of the other Party, the Party directing and controlling the officer or employee in the activity and/or Page - 4 DRAFT omission giving rise to liability shall accept all liability for the other Party's officer or employee's negligence. Each Party's duty to indemnify shall survive the termination or expiration of the Agreement. Each Party waives, with respect to the other Party only, its immunity under RCW Title 51, Industrial Insurance. The Parties have specifically negotiated this provision. Section 12: ANTI-KICKBACK No officer or employee of the City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in the Agreement, or have solicited, accepted or granted a present or future gift, favor, service or other thing of value from or to any person involved in the Agreement. Section 13: VENUE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State of Washington. This Agreement shall be governed by the laws of the State of Washington both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any of its provisions, shall be instituted only in courts of competent jurisdiction within Spokane County,Washington. Section 14: COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. Section 15: SEVERABILITY If any parts, terms or provisions of this Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights and obligations of the Parties shall not be affected in regard to the remainder of the Agreement. If it should appear that any part, term or provision of this Agreement is in conflict with any statutory provision of the State of Washington, then the part, term or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall be deemed to modify to conform to such statutory provision. Section 16: RCW 39.34 REQUIRED CLAUSES A. PURPOSE: See Section 1. B. DURATION: See Section 2. Page - 5 DRAFT C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS: No new or separate legal or administrative entity is created to administer the provisions of this Agreement. D. RESPONSIBILITIES OF THE PARTIES: See Agreement provisions. E. AGREEMENT TO BE FILED: The City shall file this Agreement with its City Clerk. The County shall file this Agreement with its County Auditor or place it on its web site or other electronically retrievable public source. F. FINANCING: See Section 1. G. TERMINATION: See Section 3. H. PROPERTY UPON TERMINATION: See Section 5. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year first above written. BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON Shelly O'Quinn, Chair CITY OF SPOKANE VALLEY Al French, Vice Chair Mike Jackson, City Manager Todd Mielke, Commissioner ATTEST: Christine Bainbridge, City Clerk ATTEST: Approved by: By Daniela Erickson Office of the City Attorney Clerk of the Board Page - 6 DRAFT Exhibit I Funding Allocation Methodology RCW 70.94.544 authorizes the CTR Board to determine the allocation of program funds made available for the purpose of implementing CTR plans. The funding allocated for local implementation of CTR activities in July 1, 2013 through June 30, 2015 is based on the decision taken by the CTR Board at its April 26, 2013 meeting Page - 7 DRAFT ATTACHMENT "A" STATEMENT OF WORK The County will: 1. Promote consistency within all affected local government jurisdictions within Spokane County, while serving the City's specific needs. 2. Maintain and administer the City's CTR Ordinances and Plan. 3. Employ a full-time Transportation Demand Management Manager to administer the County's and City's CTR Plans and Ordinances. 4. Take reasonable measures to identify and notify all affected employers within the City. 5. Assist each affected employer within the City in preparing a program and promoting the principles of Transportation Demand Management (TDM)with the employer's employees. 6. Maintain an appeals process consistent with RCW 70.94.537(2)(e)by which major employers,who as a result of special characteristics of their business or its locations would be unable to meet the requirements of a commute trip reduction plan, may obtain a waiver or modification of those requirements and criteria for determining eligibility for waiver or modification. Within 30 days from the date of approval, submit to WSDOT the name and employer identification code for any worksite that has been granted an exemption. Include information about the duration of all exemptions and information on the type of modification granted. 7. Submit to WSDOT periodic progress reports summarizing the overall CTR implementation costs incurred by the County and shall be reported in a format provided by WSDOT. 8. Provide WSDOT with a public hearing notice and copies of any proposed amendments to the CTR ordinance,plan, and/or administrative guidelines within the first week of the public review period and final copies of all actions within one (1)month of adoption. 9. Coordinate and administer baseline and measurement CTR employer surveys. Provide employer survey assistance, training and state-supplied survey forms. 10. Notify WSDOT prior to sending any surveys to University of Washington for processing. The notification must include the name of the worksite, employer identification code and type of survey for each survey being submitted for processing. The notification shall be submitted as an electronic spreadsheet via electronic mail. The County agrees to wait for confirmation from WSDOT prior to sending or delivering the surveys for processing. Page - 8 DRAFT 11. Provide WSDOT with updated lists of affected worksites and jurisdiction contacts on a periodic basis or as requested by WSDOT. These updates will be submitted electronically in a format specified by WSDOT. 12. Continue to monitor the programs of each of the affected employers in the City to determine compliance with the CTR Ordinance and Plan. Complete annual review of employer CTR programs including a determination as to whether the employer is acting in good faith to meet the goals established by the CTR Law. 13. Provide on-going support to all employer designated Employee Transportation Coordinators (ETCs) and assist ETCs in facilitating regular employer networking opportunities and obtaining information necessary to perform their duties including information materials that explain a range of measures and activities to encourage employee use of commute alternatives. 14. Market available services to affected employers to assist in accomplishing CTR goals. 15. Work collaboratively with and provide technical guidance and support to employers in developing successful CTR programs. 16. Conduct at least one Basic ETC Training Course per year, using WSDOT-provided ETC Handbook and other training materials reviewed and approved by WSDOT. 17. Provide employers with written information on basic requirements of the CTR ordinance and goals set forth in approved CTR plans. 18. Attend transportation or health/benefits fairs at affected employer worksites to encourage high-occupancy vehicle commuting and promote the employer's CTR program. 19. Design, construct and distribute worksite Commuting Options Boards. Provide professional materials such as brochures, flyers, posters, newsletters, clip art and other tools to assist employer implementation of worksite CTR programs. 20. Provide all affected employers with the WSDOT-approved "Program Description & Employer Annual Report" form. Ensure completed reports are submitted by affected employers to meet applicable deadlines. 21. Submit to WSDOT periodic invoices along with progress reports that accurately assess the progress made by County, on behalf of City, in implementing RCW 70.94.521-551. Report contents include: a. Detailed summary of CTR events and projects, including implementation assistance provided to affected employers within the City; b. Actual total CTR expenditures used by the County for all state CTR funds expended by the County during the previous quarter for the purpose of CTR implementation using WSDOT pre-approved format; c. Updated list of affected employers and worksites (electronic); Page - 9 DRAFT d. Total number of worksites by jurisdiction; e. List of sites which have applied for exemptions or modifications; 22. Establish and maintain books, records, documents and other evidence and accounting procedures and practices sufficient to reflect properly all direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred solely for the performance of this Agreement. Establish and maintain a separate "CTR Account" within Spokane County along with supporting documentation such as payroll and time records, invoices, contracts,vouchers or products proving in proper detail the nature and propriety of the charges. 23. Participate in local implementation of statewide CTR public awareness and recognition programs developed by WSDOT. 24. Offer recommendations to the City for policies on parking and site design which will encourage the use of alternative transportation modes. 25. Encourage employers to develop site designs and improvements to office and industrial sites that promote the use of alternative transportation modes. 26. Assist WSDOT with CTR evaluation. 27. Serve as liaison between WSDOT and cities, towns, transit agencies and regional transportation planning organizations for the purpose of RCW 70.94.521-551. 28. Continue applying for funding opportunities to further encourage the use of commute alternatives. Page - 10 DRAFT ATTACHMENT "B" STATEMENT OF WORK The City will: 1. Provide Spokane County with copies of any proposed amendments to the CTR Plan and Ordinance. 2. Provide Spokane County with copies of any CTR-related amendments to parking ordinances prior to public review. 3. Develop, implement and maintain its own CTR Program as an affected employer or as otherwise specified in the CTR Board Guidelines or RCW 70.94.521-551. 4. Reimburse the County for the services provided by this Agreement in an amount equal to the City's share of the CTR funding as provided in RCW 70.94.544. Page - 11 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27,2013 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ®new business ❑ public hearing ❑ information ❑ admin.report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second Reading Proposed Ordinance 13-012,Amending SVMC Title 22.60. GOVERNING LEGISLATION: RCW 36.70A.106; SVMC 17.80.150 and 19.30.040 PREVIOUS COUNCIL ACTION TAKEN: 1st Reading and Administrative report BACKGROUND: This amendment is intended to streamline and simplify development review of outdoor lighting. This amendment will: 1. Eliminate watts per square foot limitations for parking areas and buildings; 2. Eliminate height restrictions for pole-mounted light fixtures and wall-mounted fixtures for walkway areas; 3. Establish criteria and requirements for lighting plans and eliminate the requirement for a photometric analysis; 4. Modify off-site light trespass standards; 5. Remove references to the Washington State Energy Code; 6. Remove outdoor arena, stadium and playfield light turn-off requirements; 7. Add two lighting exceptions. On June 27,2013,the Planning Commission conducted a public hearing to consider the amendment. Following public testimony and deliberations,the Commission voted 6-0 to recommend approval of the amendment. On July 23,2013 staff provided an administrative report to City Council. Council consensus was to move the amendment to a First Ordinance Reading. On August 13,2013 a First Ordinance Reading was conducted,after which Council moved to advance the Ordinance to a second reading. OPTIONS: Proceed as proposed,or as modified; or direct staff further. RECOMMENDED ACTION: Motion to approve Ordinance 13-012. BUDGET/FINANCIAL IMPACTS:None STAFF CONTACT: Martin Palaniuk,Planner ATTACHMENTS: Draft Ordinance 13-012 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 13-012 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON AMENDING SECTIONS 22.60.020, 22.60.030, AND 22.60.050 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO INSTALLATION OF OUTDOOR LIGHTING,LIGHTING PLANS, OFF-SITE LIGHT TRESPASS STANDARDS, LIGHTING REQUIREMENTS FOR OUTDOOR ARENAS, STADIUMS, AND PLAYFIELDS, EXCEPTIONS TO LIGHTING STANDARDS, AND OTHER MATTERS RELATING THERETO. WHEREAS, on September 25, 2007, the City of Spokane Valley (City) adopted Spokane Valley Municipal Code (SVMC)Title 22,pursuant to Ordinance 07-015; and WHEREAS,on October 28,2007, SVMC Title 22 became effective; and WHEREAS, such regulations are authorized by RCW 36.70A; and WHEREAS, the amendments set forth below are consistent with the goals and policies of the City's Comprehensive Plan; and WHEREAS,on June 13,2013,the Planning Commission held a study session; and WHEREAS, on June 14,2013, notice of the Planning Commission public hearing was published in the Valley News Herald;and WHEREAS, on June 19, 2013, the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106, providing a 60-day notice of intent to adopt amendments to the Spokane Valley Municipal Code; and WHEREAS, SVMC 22.60.020, SVMC 22.60.030, and SVMC 22.60.050, as amended, bear a substantial relation to the public health, safety and welfare and protection of the environment; and WHEREAS, on June 27, 2013, the Planning Commission held a public hearing, received evidence, information, public testimony, and a staff report with a recommendation followed by deliberations and provided a recommendation; and WHEREAS, on July 11, 2013,the Planning Commission approved the findings and recommendations; and WHEREAS,on July 23,2013, City Council reviewed the proposed amendment; and WHEREAS, on August 13, 2013, City Council considered a first ordinance reading to adopt the proposed amendment. NOW,THEREFORE,the City Council of the City of Spokane Valley do ordain as follows: Ordinance 13-012 Page 1 of 6 DRAFT Section 1. Purpose. The purpose of this Ordinance is to amend SVMC sections 22.60.020, 22.60.030,and 22.60.050. Section 2. Findings. The City Council acknowledges that the Planning Commission conducted appropriate investigation and study, held a public hearing on the proposed amendments and recommends approval of the amendments. The City Council hereby adopts the findings of the Planning Commission, specifically that: A. Growth Management Act Policies - Washington State Growth Management Act (GMA) provides that each city shall adopt a comprehensive land use plan and development regulations that are consistent with and implement the comprehensive plan. B. City of Spokane Valley Goals and Policies-The City of Spokane Valley has adopted goals and policies consistent with the GMA and adopted County-Wide Planning Policies. Land Use Policy LUP-1.2 Protect residential areas from impacts of adjacent non- residential uses and/or higher intensity uses through the development and enforcement of the City's land use regulations and joint planning. Land Use Policy LUP-13.1 Maximize efficiency of the development review process by continuously evaluating the permitting process and modifying as appropriate. Housing Policy HP-1.1: Consider the economic impact of development regulations on the cost of housing. Housing Policy HP-1.2: Streamline the development review process and strive to eliminate unnecessary time delays and expenses. Economic Goal EDG-7: Maintain a regulatory environment that offers flexibility, consistency,predictability and clear direction. Economic Policy EDP-7.1: Evaluate,monitor and improve development standards to promote compatibility between adjacent land uses; and update permitting processes to ensure that they are equitable,cost-effective, and expeditious. Economic Policy EDP-7.2: Review development regulations periodically to ensure clarity,consistency and predictability. Neighborhood Goal NG-2: Preserve and protect the character of Spokane Valley's residential neighborhoods. Neighborhood Policy NP-2.1: Maintain and protect the character of existing and future residential neighborhoods through the development and enforcement of the City's land use regulations and joint planning. Neighborhood Policy NP-2.2: Review and revise as necessary, existing land use regulations to provide for innovation and flexibility in the design of new residential developments, accessory dwelling units, and in-fill development. Ordinance 13-012 Page 2 of 6 DRAFT Section 3. Amendment. Spokane Valley Municipal Code section 22.60.020 is amended as follows: 22.60.020 Application. The requirements of this chapter and the Washington Energy Code(Chapter 51 11 WAC) apply to outdoor lighting requirements for all developments except one- and two-family dwellings and public street lighting. (Ord. 07-015 § 4,2007). Section 4. Amendment. Spokane Valley Municipal Code section 22.60.030 is amended as follows: 22.60.030 General requirements. The installation of new outdoor lighting or the extension, modification or expansion of existing outdoor lighting is subject to the following requirements: A. The lighting allowance for covered parking, open parking and outdoor areas shall not exceed 0.20 watts per square foot of lot area;provided,however, that the allowance may be increased to 0.30 watts per square foot for covered residential parking when ceilings and walls are painted or stained with a reflectance value of 0.70 or higher. B. The lighting allowance for building exteriors, including landscaping lighting, shall not exceed either 0.25 watts per square foot of building facade or 7.5 watts per linear foot of building perimeter. C. The maximum height of pole mounted outdoor lighting fixtures shall not exceed'12 feet in Regional Commercial and industrial zoning districts and 35 feet in all other districts. A. All outdoor lights shall include a light source and reflector that controls the light beam so that unshielded e light does not extends across any bounding property line between incompatible uses or into the public right- of-way,above a height of three feet. Ordinance 13-012 Page 3 of 6 DRAFT - ®"7.-r-],ic C F.P'Tiek UL.F it 1y...3ix ..;° 4.i\•5 \ .y •v. -ti ',',cctp-rAPI-C Lrtio€ ,..MIGHT . •iiii 1ry,S .r.m I j. Yvor 1•rs-yFR ,- I 11.Ig.A4ior'. I'rap •#y 1 EB. Outdoor lighting fixtures shall be designed so that the light source is shielded at any bounding property line except where topographical characteristics make this impossible. UNACCEPTABLE ACCEPTABLE 7 Arildii:Aifiii illil - --1 „1/4... .,--,, i ■ .7.,.,. - ....,........ 0 ..._ _ . F. All outdoor lighting systems shall be equipped with automatic switches conforming to the requirements of Section 1513.6.2 of the Washington Energy Code. C.All Aapplications for building permits for commercial development will be evaluated by the Community Development Director to determine if a lighting plan is required to assess and mitigate impacts. The need for a lighting plan will be based on the scope and scale of the project,compatibility with surrounding uses, and anticipated light impacts. If required,the plan will include the following:shall be accompanied by a photometric analysis of the lighting effects prepared by a qualified engineer. 1. A site plan showing the location of all outdoor light fixtures. -12..The type and method of shielding for each light fixture. Ordinance 13-012 Page 4 of 6 DRAFT H. The mounting height of walkway lighting shall not exceed 12 feet and all fixtures mounted at a height of more than eight feet shall be fully shielded. ID. Lighting designed to accent landscaping features or architectural elements,including the illumination of pole-mounted flags of the United States, shall be concealed or positioned so that the light source is not visible at adjacent property lines. J. Lighting for outdoor arenas, stadiums and playfields shall not remain on longer than 30 minutes following the end of the event. (Ord. 07 015 § 1, 2007). 22.60.040 Prohibited lights. The following lights are prohibited unless a temporary permit is obtained for specific events with specific times of operation: A. Laser source light, strobe lights and similar high intensity light sources,except those associated with approved activities of the City of Spokane Valley. High intensity lights for which a temporary permit is issued shall not project above the horizontal plane nor extend into the public right-of-way. B. Searchlights. (Ord. 07-015 § 4,2007). Section 5. Amendment. Spokane Valley Municipal Code section 22.60.020 is amended as follows: 22.60.050 Exceptions. A. Navigation and airport lighting required for the safe operation of boats and airplanes. B.Emergency lighting required by police,fire, and rescue authorities. C. Lighting for state and federal highways authorized by the Washington State Department of Transportation. D. Internal lighting of permitted signs. E. Outdoor lighting for public monuments. F. In-pool lighting for private swimming pools. G. Holiday decorations. Section 6. All other provisions of SVMC Chapter 22.60 not specifically referenced hereto shall remain in full force and effect. Ordinance 13-012 Page 5 of 6 DRAFT Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 8. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this 27th day of August,2013. Mayor, Thomas E.Towey ATTEST: City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 13-012 Page 6 of 6 FINDINGS AND RECOMMENDATION: OF THE SPOKANE VALLEY PLANNING COMMISSION July 11,2013 The following findings are consistent with the Planning Commission's decision to recommend approval. Background: I. Spokane Valley development regulations were adopted in September 2007 and became effective on October 28, 2007. 2. The City-initiated text amendment proposes to amend Spokane Valley Municipal Code (SVMC) 22.60 to streamline the outdoor lighting standards by eliminating the watts per square foot lighting limit, eliminating redundant provisions, eliminating the requirement for a photometric plan, adding a requirement for a lighting plan if deemed necessary by the building division, eliminating outdoor recreation facility requirements, and adding two additional exemptions. 3. The Planning Commission held a public hearing on June 27, 2013 and voted 6-0 to recommend approval of the amendment to City Council. Planning Commission Findings: 1. Compliance with SVMC 17.80.159F Approval Criteria a. The proposed City-initiated code text amendment is consistent with the applicable provisions of the Comprehensive Plan; Finding(s): i. Land Use Policy LUP-1.2 Protect residential areas from impacts of adjacent non-residential uses and/or higher intensity uses through the development and enforcement of the City's land use regulations and joint planning. ii. Land Use Policy LUi'-13.1 Maximize efficiency of the development review process by continuously evaluating the permitting process and modifying as appropriate. iii, Housing Policy HP-1.1: Consider the economic impact of development regulations on the cost of housing. iv. Housing Policy HP-1.2: Streamline the development review process and strive to eliminate unnecessary time delays and expenses. v. Economic Goal EDG-7: Maintain a regulatory environment that offers flexibility, consistency, predictability and cleat'direction. vi, Economic Policy EDP-7.I: Evaluate, monitor and improve development standards to promote compatibility between adjacent land uses; and update permitting processes to ensure that they are equitable, cost-effective, and expeditious. vii. Economic Policy EDP-7.2: Review development regulations periodically to ensure clarity, consistency and predictability. viii. Neighborhood Goal NG-2: Preserve and protect the character of Spokane Valley's residential ticighborhoods, ix, Neighborhood Policy NP-2.1: Maintain and protect the character of existing and future residential neighborhoods through the development and enforcement of the City's kind use regulations and joint planning. x. Neighborhood Policy NP-2.2: Review and revise as necessary,existing land use regulations to provide for innovation and flexibility in the design of new residential developments, accessory dwelling units, and in-fill development. Findings and Recommendations of the Spokane Valley Planning Commission Page 1 or 2 b. The proposed amendment bears a substantial relation to public health, safety, welfare, and protection of the environment. Finding(s): i. The proposed amendment will streamline the outdoor lighting development review process and provide flexibility in lighting choices. The requirement to shield lighting trespass will minimize glare and mitigate off-site impacts. ii. The public health, safety, welfare, and protection of the environment are furthered by ensuring that the City's development regulations are consistent with goals and policies in the adopted Comprehensive Plan. 2. Conclusion(s): a. The proposed city initiated code text amendment is consistent with the City's adopted Comprehensive Plan and the approval criteria contained in SVMC 17.80.150(F). b. The Growth Management i1et stipulates that the comprehensive land use plan and development regulations shall be subject to continuing review and evaluation by the City. Recotnincnciations: The Spokane Valley Planning Commission therefore recommends City Council adopt the proposed City- initiated code text amendments to SVMC 22.60 as attached. Appioved this 1 day of July,2013 J t Ill Bates,Chairman A't'TFS'I` ,ee....c_i_L-'. i Cali Hinshaw,Administrative Assistant Findings and Recommendations of the Spokane Valley Planning Commission Page 2 of 2 COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION Sjkane .uii Valle STAFF REPORT AND RECOMMENDATION TO THE PLANNING COMMISSION CTA-2013x0005 STAFF REPORT DATE: July 11,2013 HEARING DATE AND LOCATION: June 27, 2013, 6:00 p.m., Spokane Valley City Hall Council Chambers, Valley Redwood Plaza Building, 11707 East Sprague Avenue, Suite 101, Spokane Valley, Washington 99206. PROPOSAL DESCRIPTION: A City-initiated text amendment proposing to amend Spokane Valley Municipal Code (SVMC) 22.60 to streamline the outdoor lighting standards by eliminating the watts per square foot lighting limit, eliminating redundant provisions, eliminating the requirement for a photometric plan, adding a requirement for a lighting plan if deemed necessary by the building division, eliminating outdoor recreation facility requirements, and adding two additional exemptions. PROPONENT: City of Spokane Valley Community Development Department, 11707 E Sprague Ave, Suite 106, Spokane Valley, WA 99206 APPROVAL CRITERIA: Spokane Valley Comprehensive Plan, Spokane Valley Municipal Code (SVMC) Title 17 General Provisions, SUM MARV OF RECOMMENDATION: The Planning Division recommends the Planning Commission approve the proposed amendments as put forth, STAFF PLANNER: Martin Palaniuk, Planner, Community Development Department REVIEWLU BY: Scott Kuhta, AICP, Planning Manager, Community Development Department A. BACKGROUND INFORMATION 1. APPLICATION PROCESSING: SVMC Chapter 17.80, Permit Processing Procedures. The following summarizes application procedures for the proposal, Process Date Pre-Application Meeting: N/A Application Submitted: N/A Determination of Completeness: N/A Published Notice of Public Hearing: 6/14/2013 Sent Notice of Public Hearing to staff/agencies: 6/14/2013 Posted Notice of Public Hearing 6/14/2013 Staff Report and Recommendation Ct'A-2013-0005 2. PROPOSAL BACKGROUND: The proposal is to modify Spokane Valley Municipal Code (SVMC) Chapter 22.60, Outdoor Lighting Standards. The intent is to streamline the development review process and remove unwarranted lighting requirements. The proposed amendment will eliminate the lighting limits for covered parking, open parking and outdoor areas, These areas were limited to 0.20 watts per square foot of lot area. Newer lighting fixture technology has made the use of input wattage as a measure of brightness,or luminosity, outdated. New lighting fixtures have increased the lumens, a measure of the amount of brightness a light fixture emits, while reducing the amount of watts required. limiting the watts per square foot is an inconsistent method of limiting the brightness emanating from a site. The amendment will also remove the lighting limits on building exterior and landscape lighting. The current code limits the watts per square foot of building façade or per linear foot of building perimeter. Restrictions on the maximum height of pole-mounted outdoor lighting fixtures are removed as part of the proposed amendment. This requirement did not seem reasonable based on a new proposed standard of not allowing any unshielded light trespass to occur between incompatible uses. In order to meet the new standard, development should self-limit the height of light poles. The proposed amendment changes the previous standard of no light trespass across any bounding property line between incompatible uses or into the public right-of-way. It is difficult for development to completely eliminate all light trespass. Staff is not trained or educated to evaluate or measure whether proposed development is meeting the no light trespass standard, The new standard will require that no unshielded light trespass may occur across the boundary, seeking to eliminate the glare from outdoor lighting while allowing some light trespass to occur. This standard appears to be consistent with surrounding jurisdictions. Development is required to meet all the requirements of the Washington State Energy Code. Restating the requirements in the SVMC is redundant. The amendment will remove these redundant references. The current SVMC requires any application for development to submit a photometric analysis of the lighting effects prepared by a qualified engineer. The reason was to determine if any lighting trespass would occur across the bounding property lines. The proposed amendment will require the Community Development Department to evaluate the development application during the pre- application phase of the permit process and determine if a lighting plan will be required. I1'a lighting plan is required than it must show the location of the fixtures and type of shielding being used. A photometric analysis will not be required because the new applicant no longer must show that no light trespass will occur on adjacent properties. The proposed amendment removes the restriction on the height of walkway lighting. Walkway lighting will still require shielding to eliminate off-site glare. The proposed amendment will eliminate the requirement for outdoor arenas, stadiums and playl`ields to turn off lighting within 30 minutes of completing an event. This requirement has not been actively enforced and no compliance issues have arisen. Two additional exceptions to the outdoor lighting standards will be added as part of the proposed amendment; in-pool lighting for private swimming pools and holiday decorations. B. FINDINGS AND CONCLUSIONS SPECIFIC TO THE MUNICIPAL CODE TEXT AMENDMENT 1. Compliance with Title 17 (General Provisions) of the Spokane Valley Municipal Code a. Findings: SVMC 17.80.150(F)Municipal Code Text Amendment Approval Criteria Page 2of4 Staff Report and Recommendation CTA-20I3-0005 L The City may approve Municipal Code Text amendment, if it finds that (1) The proposed text amendment is consistent with the applicable provisions of the Comprehensive Plan; Staff Analysis: The proposed amendment is consistent with the applicable policies of the Comprehensive Plan. The amendment is consistent with the Comprehensive plan goals for encouraging a mix of commercial and residential uses, providing affordable housing options, maintaining a flexible and consistent regulatory environment, and preserving and protecting neighborhoods. Relevant Comprehensive Plan goals and policies are shown below: Land Use Policy-1.2 Protect residential areas from impacts of adjacent non- residential uses and/or higher intensity uses through the development and enforcement of the City's land use regulations and joint planning. Land Use Policy -13.1 Maximize efficiency of the development review process by continuously evaluating the permitting process and modifying as appropriate, i Iousing Policy HP-I.1: Consider the economic impact of development regulations on the cost of housing. Housing Policy 1-IP-1.2: Streamline the development review process and strive to eliminate unnecessary time delays and expenses. Economic Goal ED€i-7: Maintain a regulatory environment that offers flexibility, consistency, predictability and clear direction. Economic Policy EDP-7.1: Evaluate, monitor and improve development standards to promote compatibility between adjacent land uses; and update permitting processes to ensure that they are equitable, cost-effective, and expeditious. Economic Policy EDP-7.2: Review development regulations periodically to ensure clarity,consistency and predictability. Neighborhood Goal NG-2: Preserve and protect the character of Spokane Valley's residential neighborhoods. Neighborhood Policy NP-2.1: Maintain and protect the character of existing and future residential neighborhoods through the development and enforcement of the City's land use regulations and joint planning. Neighborhood Policy NP-2.2: Review and revise as necessary, existing land use regulations to provide for innovation and flexibility in the design of new residential developments, accessory dwelling units, and in-fill development. (2) The proposed amendment hears a substantial relation to public health, safety, welfare, and protection of the environment; Staff Analysis: The amendment bears substantial relation to public health, safety, welfare and protection of the environment. The proposed amendment will streamline the outdoor lighting development review process and provide flexibility in lighting choices. The requirement to shield lighting trespass will minimize glare and mitigate off-site impacts. b. Conclusion(s): The proposed text amendment is consistent with the approval criteria contained in the SVMC. Page 3 of 4 Staff Report and Recommendation ($TA-2013-0005 2. Finding and Conclusions Specific to Public Comments a. Findings: No public comments have been received to date. b. Conclusion(s): Public noticing was completed for CTA-2013-0005 on June 14,2013. 3. Finding and Conclusions Specific to Agency Comments a. Findings: No agency comments have been received to date, b. Conclusion(s): No concerns are noted. C. OVERALL CONCLUSION The proposed code text amendment is consistent with the Comprehensive Plans policies and goals. D. STA FE RF,C()147 MEN DATION The Planning Division, after review and consideration of the applicable approval criteria, rccomtnertds the approval of the proposed amendment to eliminate the maximum watts per square foot requirement, eliminate references to the Washington State Energy Code, remove height restrictions on pole-mounted and walkway lighting, eliminate. the no light trespass standard and replace it with a no unshielded light trespass standard, eliminate the requirement for a photometric analysis and replace it with a lighting plan if required by the building division, eliminate the 30 minute turn-off after an event requirement for outdoor arenas, and except in-pool swimming pool lighting and holiday decorations from the outdoor lighting standards. Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27, 2013 Department Director Approval: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: Bid Award: Phase 1 - Sullivan Road W Bridge Replacement Project - Sullivan Park Improvements GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Approved Freight Mobility Strategic Investment Board (FMSIB) Applications on May 25th, 2010; Admin Report on March 8, 2011; Admin Report on August 23, 2011; Admin Report on Temporary Repairs on September 20, 2011; Info Memo on TIGER III Grant Application on September 27, 2011; Approval of surveying and topographic mapping contract with CH2M HILL on November 1, 2011; Info Memo on TIGER IV Grant Application on February 14, 2012; Authorized execution of Supplemental Agreement Number 1 with CH2M HILL for a maximum amount payable of $569,411.00 for Preliminary Design services; Info RCA regarding the Final Design Scope of Work on July 24, 2012; Approved Final Design Phase Contract with CH2M HILL on July 31, 2012; Info RCA on November 6, 2012 and Motion to Approve on November 13, 2012 regarding the De Minimus Determination on Impacts to Sullivan Park and Centennial Trail. BACKGROUND: The Sullivan Road West Bridge Replacement Project is divided into two phases. Phase 1, the Sullivan Park Improvements Project, will enlarge the usable space in the park by removing trees, installing a new 30'x44' picnic shelter, installing an underground irrigation system, placing sod and creating a `replacement' play area. This will provide the same function and continued public use of the park during construction of the new bridge. The Sullivan Park Improvements are being completed now so that the new play area in the park will be available for the public in early 2014, which is when construction of the Sullivan Rd West Bridge Replacement project (Phase 2) will impact the park. The bridge contractor will need to use a portion of Sullivan Park as part of the construction area. By completing the Sullivan Park Improvements early, the number of construction seasons to construct the new bridge will be reduced. This will result in a reduction in overall construction, construction management and inspection costs and will also reduce the adverse impacts to the motorists using the Sullivan Road corridor. CH2M HILL, the City's design consultant, prepared the plans, specifications and bid package for the Sullivan Park Improvements project. Bids were advertised on August 2 and August 9, 2013. Bids are scheduled to be opened on Friday, August 23. A copy of the bid tabulation will be provided at the council meeting. OPTIONS: 1) Award the contract to the lowest responsive and responsible bidder, 2) Not award the contract to the lowest responsive and responsible bidder, or 3) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: I move to award the Sullivan Park Improvements Project, Phase 1 of the Sullivan Rd West Bridge Replacement Project #0155, to in the amount of$ and to authorize the City Manager to finalize and execute the construction contract. BUDGET/FINANCIAL IMPACTS: Based on the recent 90% cost estimate received from CH2M HILL, the project budget has been updated as follows: Estimated Project Expenses PE $1,750,000 ROW $289,258 CN (w/out contingencies) $13,254,000 Total(rounded) $15,290,000 Project Funding Federal BR Grant $8,000,000 State FMSIB Grant @ 10% (CN) $1,529,000 State TIB (CN) $3,500,000 City Funds $2,320,000 Total(rounded) $15,350,000 The Sullivan Park Improvements are eligible for 80% reimbursement form the federal BR grant. STAFF CONTACT: Steve M. Worley, P.E. - Senior Capital Projects Engineer ATTACHMENTS: Bid Tabulations to be provided at the Council meeting CITY OF SPOKANE VALLEY Request for Council Review Meeting Date: August 27, 2013 Department Director Approval ❑ Check all that apply: ❑consent ❑old business ®new business ❑public hearing ❑ information ® admin.report ❑ pending legislation AGENDA ITEM TITLE: SMARTGov Web Portal GOVERNING LEGISLATION: None PREVIOUS ACTION TAKEN: None BACKGROUND: The Permit Center team members have been working to prepare the public portal interface of the SMARTGov Permitting Software for use by our citizens, developers, and other interested parties. This interface is now ready for a demonstration to the City Council. Staff expects to begin training for our public partners some time toward the middle of September. STAFF CONTACT: John Hohman, Community Development Director ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27, 2013 Department Director Approval: Check all that apply: [' consent ❑ old business [' new business [' public hearing ❑ information ® admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Painted Hills Property GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: Two weeks ago, the City Council heard a presentation by staff on park acquisition. One of the main focuses of the draft Parks & Recreation Master Plan update is park acquisition. In both the original and updated plans, the current level of available park property is not meeting the current needs of our citizens or their future needs. Additionally, the City is lacking in several special use facilities. The City's Comprehensive Plan supports the concept of adding park acres to the current inventory and preserving selected undeveloped lands as open space. One acquisition option is the former Painted Hills Golf Course property which is currently for sale. The City Council expressed interest in continuing the discussion related to the potential purchase of the Painted Hills Golf Course property. Staff will be discussing several issues and answering questions related to this subject including park maintenance costs. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: Seek City Council consensus to bring back a motion for consideration on September 13, 2013. BUDGET/FINANCIAL IMPACTS: If the City were to pursue acquisition, the purchase funds would come from Fund 312 Capital Reserve Fund. Park maintenance costs, when determined, would impact the 2013 Parks budget and would result in revision of the Proposed 2014 Budget prior to adoption. STAFF CONTACT: Michael D. Stone, CPRP. Director of Parks and Recreation ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27, 2013 Department Director Approval: X Check all that apply: [' consent ❑ old business [' new business [' public hearing [' information © admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Council Goals and Priorities for Lodging Tax GOVERNING LEGISLATION: Imposition of tax, set-up of lodging tax advisory committee and determination of qualified expenditures is governed by RCW 67.28, as amended by Engrossed Substitute House Bill 1253, and SVMC 3.20. PREVIOUS COUNCIL ACTION TAKEN: Each year the annual budget development process includes the City Council determined allocation of Lodging Tax proceeds. During calendar year 2013 Council has discussed this topic on three previous occasions including: • At the February 26, 2013 workshop Council discussed developing a formal and repeatable methodology to guide the City in future tax allocation decisions but no action could be taken pending the Washington State Legislatures deliberations on this topic. • At the June 11, 2013 meeting Council discussed changes in lodging tax legislation. • At the August 13, 2013 meeting Council discussed conveying to the lodging tax advisory committee its goals and priorities related to preferred outcomes resulting from the expenditure of lodging tax proceeds. COUNCIL GOALS AND PRIORITIES FOR USE OF LODGING TAX REVENUES Council may develop goals and priorities that it will take into account when making selections and final distribution of lodging tax revenues from the candidates and recommended amounts proposed by the Lodging Tax Advisory Committee. Council goals and priorities will be conveyed to the Lodging Tax Advisory Committee and included in the lodging tax grant application so applicants will be aware of what Council will consider when making awards of lodging tax revenues. Note that Council cannot direct the Lodging Tax Advisory Committee as to how the Committee makes its selections and recommended amounts. The following list of five items represents a consolidation of potential goal and priority options developed by Staff and Council: 1. The Council will distribute lodging tax revenues to organizations on the basis of application materials and the recommendation of the lodging tax advisory committee and will make a direct award based on an historical amount to CenterPlace to continue promoting tourism activity through that facility. 2. Council desires to focus on all aspects of allowable lodging tax revenue uses by allocating portions of the available lodging tax revenues to each category specified in RCW 67.28.1816, as amended by Engrossed Substitute House Bill 1253: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 1 3. To consider the economic impact derived through the expenditure of lodging tax proceeds of all major components of our tourism-based economy including shopping, dining, and overnight visits. 4. Utilize funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley (this option is limited to facilities owned by a municipality or public facility district). 5. Programs, projects or events should have the goal of becoming operationally self-sustaining in the future. DEVELOP GENERAL PROCEDURES In addition to Council goals and priorities, there are also outstanding procedural questions due to recent changes under ESHB 1253. • Per RCW 67.28 Council has the ability to decline the award of specific proposals made by the lodging tax committee but cannot change the amount of the recommended award. In the event Council agrees to some but not all of the Lodging Tax Advisory Committee recommendations, some money may be "left over." Prior to advertising for applications, determine whether the City would conduct one application process or multiple processes each year in the event of such "left over" lodging tax revenues. 2013 LODGING TAX APPROPRIATION TIMELINE The calendar we plan to follow in 2013 for 2014 lodging tax awards is as follows: Wed 9/4/2013 City runs notice in newspaper, places on web site, and sends letters to 2013 award recipients and others agencies that may have expressed interest. Fri 10/4/2013 Grant proposals are due to City by 4pm (no late submittals will be accepted). Fri 10/11/2013 Applications sent to Lodging Tax Advisory Committee for review. Wed 10/16/2013 8:30 am Applicant presentations to Committee. Tues 10/29/2013 Council Study Session Admin Report: LTAC Recommendations to City Council Tues 12/10/2013 Formal Council Meeting City Council Motion Consideration: Award Lodging Tax for 2014 RCW 67.28.1817 requires that the City wait for a period of at least 45 days after the LTAC meeting before action can be taken by the City Coucil. 12/10/2013 10/16/2013 55 days Because we currently anticipate the 2014 Budget will be adopted on October 22, 2013, it is possible the amount of lodging tax ultimately awarded on December 10, 2013 may differ from the amount appropriated in the budget. If this were to occur, just as we are doing with the lodging tax award in 2013, we will amend the 2014 Budget if necessary. 2 RECOMMENDED ACTION OR MOTION: 1. Staff is seeking Council consensus on goals and priorities as discussed. 2. Additionally, staff is seeking Council consensus on the current 2014 Budget proposal to set aside $30,000 of lodging tax revenues to partially offset a portion of CenterPlace advertising expenses. BUDGET/FINANCIAL IMPACTS: The Lodging Tax appropriation ranges from approximately $450,000 to $500,000 per year. STAFF CONTACT: Mark Calhoun and Erik Lamb ATTACHMENTS: N/A 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed franchise with Avista Utilities (Avista) for installation, operation, and maintenance of their natural gas facilities. GOVERNING LEGISLATION: RCW 35A.47.040. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: The City inherited a franchise from Spokane County upon incorporation wherein the County granted Washington Water Power (now Avista) a 25 year franchise to locate, operate and maintain their natural gas distribution facilities. A provision in that franchise states that upon incorporation or annexation of any of the franchise area, the franchise shall terminate in six months as to that portion incorporated or annexed. As such, the franchise terminated on September 30, 2003. However, the parties mutually recognized the necessity for complying with the terms of the terminated franchise until they could agree on a new franchise, and the parties have done so. The new proposed franchise with Avista would be for 25 years, and would be in effect throughout the City. OPTIONS: (1) Consensus to place on future agenda for a first reading; or (2) request changes before conducting a first reading. RECOMMENDED ACTION OR MOTION: Consensus to place on September 3 agenda for a first reading. BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Cary P. Driskell, City Attorney ATTACHMENTS: (1) Proposed draft natural gas franchise. (2) Prior natural gas franchise granted to Washington Water Power in 1995 by Spokane County. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 13-0** AN ORDINANCE OF THE CITY OF SPOKANE VALLEY,SPOKANE COUNTY, WASHINGTON, GRANTING TO AVISTA CORPORATION A NON-EXLUSIVE FRANCHISE TO CONSTRUCT AND MAINTAIN NATURAL GAS FACILITIES WITHIN THE PUBLIC RIGHTS-OF-WAY OF THE CITY OF SPOKANE VALLEY,AND OTHER MATTERS RELATING THERETO. WHEREAS, RCW 35A.47.040 authorizes the City to grant, permit, and regulate "nonexclusive franchises for the use of public streets, bridges or other public ways, structures or places above or below the surface of the ground for railroads and other routes and facilities for public conveyances, for poles, conduits, tunnels, towers and structures, pipes and wires and appurtenances thereof for transmission and distribution of electrical energy, signals and other methods of communication, for gas, steam and liquid fuels, for water, sewer and other private and publicly owned and operated facilities for public service"; and WHEREAS, RCW 35A.47.040 further requires that "no ordinance or resolution granting any franchise in a code city for any purpose shall be adopted or passed by the city's legislative body on the day of its introduction nor for five days thereafter, nor at any other than a regular meeting nor without first being submitted to the city attorney, nor without having been granted by the approving vote of at least a majority of the entire legislative body,nor without being published at least once in a newspaper of general circulation in the city before becoming effective"; and WHEREAS,this Ordinance has been submitted to the City Attorney prior to its passage; and WHEREAS,the Council finds that the grant of the Franchise contained in this Ordinance, subject to its terms and conditions, is in the best interests of the public, and protects the health, safety, and welfare of the citizens of this City. NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington,ordains as follows: Section 1. Definitions. For the purpose of this Ordinance, the following words and terms shall have the meaning set forth below: "Avista" means Avista Corporation, dba Avista Utilities, a Washington corporation, and its respective successors and assigns, agents and contractors. "City Manager"means the City Manager or designee. "Commission" means the Washington Utilities and Transportation Commission or such successor regulatory agency having jurisdiction over investor-owned public utilities in the State of Washington. "construction" or "construct" shall mean constructing, digging, excavating, laying, testing, operating, extending, upgrading, renewing, removing, replacing, and repairing a facility. Ordinance 13- ,Avista Franchise Page 1 of 13 DRAFT "day" shall mean a 24-hour period beginning at 12:01 AM. If a thing or act is to be done in less than seven days, intermediate Saturdays, Sundays and legal holidays shall be excluded in the computation of time. "facilities"means,collectively, any and all gas transmission, and distribution systems and appurtenances owned by Avista,now and in the future in the franchise area,including but not limited to, gas plants, gas pipes, pipelines, mains, laterals, conduits, regulators, valves, meters, meter-reading devices, communication and control systems and other equipment, appliances, fixtures, attachments, appurtenances and other items necessary, convenient,or in any way appertaining to any and all of the foregoing for the purposes of transmission,distribution, and sale of gas. "franchise area" shall mean the entire geographic area within the City as it is now constituted or may in the future be constituted. "gas"means natural, manufactured and/or mixed gases. "hazardous substances" shall have the same meaning as RCW 70.105D.020(10). "maintenance,maintaining or maintain" shall mean the work involved in the replacement and/or repair of facilities, including constructing, relaying, repairing, replacing, examining, testing, inspecting, removing, digging and excavating, and restoring operations incidental thereto. "public property" shall mean any real estate or any facility owned by the City. "Public Works Director" shall mean the Spokane Valley Public Works Director or his/her designee. "right-of-way" shall refer to the surface of and the space along, above, and below any street, road, highway, freeway, lane, sidewalk, alley, court, boulevard, parkway, drive, Grantee easement, and/or public way now or hereafter held or administered by the City. "streets" or "highways" shall mean the surface of, and the space above and below, any public street, road, alley or highway, within the City used or intended to be used by the general public,to the extent the City has the right to allow the Grantee to use them. "tariff' means the rate schedules, rules, and regulations relating to utility service, filed with and approved by the Commission during the term of this Franchise. Section 2. Grant of Franchise. The City of Spokane Valley, a Washington municipal corporation (hereinafter the "City"), hereby grants unto Avista (hereinafter "Grantee"), a franchise for a period of 25 years, beginning on the effective date of this Ordinance, to install, construct, operate, maintain,replace and use all necessary equipment and facilities to place gas facilities in,under,on, across, over, through, along or below the public rights-of-way and public places located in the City of Spokane Valley, as approved under City permits issued pursuant to this franchise (hereinafter the "franchise"). The parties may renew this franchise for an additional 25 years by mutual written agreement, which may be exercised at any time within the final year of the initial franchise term. Ordinance 13- ,Avista Franchise Page 2 of 13 DRAFT Section 3. Fee. No right-of-way use fee is imposed for the term of this franchise. Any such right-of-way use or franchise fee that may be imposed by subsequent ordinance would apply to any subsequent franchise,if any,between the parties. Section 4. Recovery of Costs. Grantee shall reimburse the City for all costs of one publication of this franchise in a local newspaper, and required legal notices prior to any public hearing regarding this franchise, contemporaneous with its acceptance of this franchise. Grantee shall be subject to all permit and inspection fees associated with activities undertaken through the authority granted in this franchise or under City Code. Section 5. Non-Exclusivity. This franchise is granted upon the express condition that it shall not in any manner prevent the City from granting other or further franchises or permits in any rights- of-way. This and other franchises shall, in no way, prevent or prohibit the City from using any of its rights-of-way or affect its jurisdiction over them or any part of them. Section 6. Non-Interference with Existing Facilities. Avista shall have the discretion to determine the placement of its Facilities as may be necessary to provide safe and reliable Gas service within the Franchise Area, subject to the following non-interference requirements. The City shall have prior and superior right to the use of its rights-of-way and public properties for installation and maintenance of its facilities and other governmental purposes. The City hereby retains full power to make all changes, relocations, repairs, maintenance, establishments, improvements, dedications or vacation of same as the City may deem fit, including the dedication, establishment, maintenance, and improvement of all new rights-of-way, streets, avenues, thoroughfares and other public properties of every type and description. Any and all such removal or replacement shall be at the sole expense of the Grantee. The owners of all utilities, public or private, installed in or on such public properties prior to the installation of the facilities of the Grantee, shall have preference as to the positioning and location of such utilities so installed with respect to the Grantee. Such preference shall continue in the event of the necessity of relocating or changing the grade of any such public properties. Grantee's facilities shall be constructed and maintained in such manner as not to interfere with any public use, or with any other pipes, wires, conduits or other facilities that may have been laid in the rights-of-way by or under the City's authority. If the work done under this franchise damages or interferes in any way with the public use or other facilities, the Grantee shall wholly and at its own expense make such provisions necessary to eliminate the interference or damage to the satisfaction of the Public Works Director. Section 7. Construction Standards. All work authorized and required hereunder shall comply with all generally applicable City Codes and regulations. Grantee shall also comply with all applicable federal and state regulations,laws and practices. Grantee is responsible for the supervision, condition, and quality of the work done,whether it is by itself or by contractors, assigns or agencies. Application of said federal, state, and City Codes and regulations shall be for the purposes of fulfilling the City's public trustee role in administering the primary use and purpose of public properties, and not for relieving the Grantee of any duty, obligation, or responsibility for the competent design, construction, maintenance, and operation of its facilities. If Grantee shall at any time be required, or plan,to excavate trenches in any area covered by this franchise,the Grantee shall afford the City an opportunity to permit other franchisees and utilities to share such excavated trenches, provided that: (1) such joint use shall not unreasonably delay the work of the Grantee; and (2) such joint use shall not adversely affect Grantee's facilities or safety thereof. Joint users Ordinance 13- ,Avista Franchise Page 3 of 13 DRAFT will be required to contribute to the costs of excavation and filling on a pro-rata basis. Section 8. Protection of Monuments. Grantee shall comply with applicable state laws relating to protection of monuments. Section 9. Tree Trimming. The Grantee shall have the authority to conduct pruning,trimming and removal for access to Grantee's facilities in the rights-of-way subject to compliance with the City Code, provided however,that Grantee shall consult with and get approval from the City prior to the removal of any tree, which will not be unreasonably withheld. All such pruning, trimming and removal shall be done by Grantee or its authorized contractors at the Grantee's sole cost and expense. Section 10. Emergency Response. The Grantee shall, within 30 days of the execution of this franchise,designate one or more responsible people and an emergency contact, along with the procedures to be followed when responding to an emergency. After being notified of an emergency, Grantee shall cooperate with the City to respond in a timely manner with action to aid in the protection the health and safety of the public. In the event the Grantee refuses to promptly take the directed action or fails to fully comply with such direction, or if emergency conditions exist which require immediate action to prevent imminent injury or damages to persons or property, the City may take such actions as it believes are necessary to protect persons or property and the Grantee shall be responsible to reimburse the City for its costs and any expenses. Section 11. One-Call System. Pursuant to RCW 19.122,Grantee is responsible for becoming familiar with, and understanding, the provisions of Washington's One-Call statutes. Grantee shall comply with the terms and conditions set forth in the One-Call statutes. Section 12. Safety. All of Grantee's facilities in the rights-of-way shall be constructed and maintained in a safe and operational condition. Grantee shall follow all safety codes and other applicable regulations in the installation,operation, and maintenance of the facilities. Section 13. Movement of Grantee's Facilities for Others. Whenever any third party shall have obtained permission from the City to use any right—of-way for the purpose of moving any building or other oversized structure, Grantee, upon at least 14 days' written notice from the City, shall move, at the expense of the third party desiring to move the building or structure, any of Grantee's facilities that may obstruct the movement thereof;provided,that the path for moving such building or structure is the path of least interference to Grantee's facilities, as determined by the City. Upon good cause shown by Grantee, the City may require more than 14 days' notice to Grantee to move its facilities. Section 14. Acquiring New Facilities. Upon Grantee's acquisition of any new facilities in the rights-of-way, or upon Grantee's notice of any addition or annexation to the City of any area in which Grantee retains any such facilities in the rights-of-way, the Grantee shall submit to the City a written statement describing all facilities involved, whether authorized by franchise or any other form of prior right, and specifying the location of all such facilities. Such facilities shall immediately be subject to the terms of this franchise. Section 15. Dangerous Conditions - Authority of City to Abate. Whenever excavation, installation, construction, repair, maintenance, or relocation of facilities authorized by this franchise has caused or contributed to a condition that substantially impairs the lateral support of the adjoining right-of- way, road, or other public place, or endangers the public, adjoining public or private property or street utilities,the City may direct Grantee, at Grantee's sole expense,to take all necessary actions to protect the Ordinance 13- ,Avista Franchise Page 4 of 13 DRAFT public and property. The City may require that such action be completed within a prescribed time. In the event that Grantee fails or refuses to promptly take the actions directed by the City, or fails to fully comply with such directions,or if emergency conditions exist which require immediate action,the City may enter upon the property and take such actions as are necessary to protect the public, adjacent public or private property,or street utilities,or to maintain the lateral support thereof, and all other actions deemed by the City to be necessary to preserve the public safety and welfare; and Grantee shall be liable to the City for all costs and expenses thereof to the extent caused by Grantee. Section 16. Hazardous Substances. Grantee shall comply with all applicable federal, state and local laws, statutes, regulations and orders concerning hazardous substances relating to Grantee's facilities in the rights—of-way. Grantee agrees to indemnify the City against any claims, costs, and expenses, of any kind, whether direct or indirect, incurred by the City arising out of the release or threat of release of hazardous substances caused by Grantee's ownership or operation of its facilities within the City's rights-of-way. Section 17. Environmental. Grantee shall comply with all environmental protection laws, rules, recommendations, and regulations of the United States and the State of Washington, and their various subdivisions and agencies as they presently exist or may hereafter be enacted, promulgated, or amended, and shall indemnify and hold the City harmless from any and all damages arising, or which may arise,or be caused by,or result from the failure of Grantee fully to comply with any such laws,rules, recommendations, or regulations, whether or not Grantee's acts or activities were intentional or unintentional. Grantee shall further indemnify the City against all losses, costs, and expenses (including legal expenses) which the City may incur as a result of the requirement of any government or governmental subdivision or agency to clean and/or remove any pollution caused or permitted by Grantee,whether said requirement is during the term of the franchise or subsequent to its termination. Section 18. Relocation of Facilities. Grantee agrees and covenants, at its sole cost and expense, to protect, support, temporarily disconnect, relocate or remove from any street any of its facilities when so required by the City, provided that Grantee shall in all such cases have the privilege to temporarily bypass, in the authorized portion of the same street upon approval by the City, any section of its facilities required to be temporarily disconnected or removed. If the City determines that the project necessitates the relocation of Grantee's then-existing facilities,the City shall: a) At least 60 days prior to the commencement of such improvement project, provide Grantee with written notice requiring such relocation; and b) Provide Grantee with copies of pertinent portions of the plans and specifications for such improvement project and a proposed location for Grantee's facilities so that Grantee may relocate its facilities in other City rights-of-way in order to accommodate such improvement project. c) After receipt of such notice and such plans and specification, Grantee shall complete relocation of its facilities at no charge or expense to the City so as to accommodate the improvement project. Grantee may, after receipt of written notice requesting a relocation of its facilities, submit to the City written alternatives to such relocation. The City shall evaluate such alternatives and advise Grantee in writing if one or more of the alternatives are suitable to accommodate the work which would otherwise necessitate relocation of the facilities. If so requested by the City, Grantee shall submit additional Ordinance 13- ,Avista Franchise Page 5 of 13 DRAFT information to assist the City in making such evaluation. The City shall give each alternative proposed by Grantee full and fair consideration. In the event the City ultimately determines that there is no other reasonable alternative, Grantee shall relocate its facilities as otherwise provided in this section. The provisions of this section shall in no manner preclude or restrict Grantee from making any arrangements it may deem appropriate when responding to a request for relocation of its facilities by any person or entity other than the City, where the facilities to be constructed by said person or entity are not or will not become City owned, operated or maintained facilities,provided that such arrangements do not unduly delay a City construction project. If the City or a contractor for the City is delayed at any time in the progress of the work by an act or neglect of the Grantee or those acting for or on behalf of Grantee,then Grantee shall indemnify, defend and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorneys' fees to the extent arising out of or in connection with such delays, except for delays and damages caused by the City. This provision may not be waived by the parties except in writing. Section 19. Abandonment of Grantee's Facilities. No facility constructed or owned by Grantee may be abandoned without the express written consent of the City, which consent shall not be unreasonably withheld. The City has discretion and authority to direct Grantee to remove a facility abandoned by Grantee (whether or not the entity had permission to abandon the facility) and restore the rights-of-way to their pre-removal condition when: (a) a City project involves digging that will encounter the abandoned facility and the location of the abandoned facility will impedes the progress of such project; (b)the abandoned facility poses a hazard to the health,safety,or welfare of the public; (c)the abandoned facility has collapsed,broken,or otherwise failed. Grantee may delay removal of the abandoned facility until such time as the City commences a construction project in the rights-of-way unless (b) or(c) above applies. When (b)or(d) applies, Grantee shall remove the abandoned facility from the rights-of-way as soon as weather conditions allow, unless the City expressly allows otherwise in writing. The expense of the removal, and restoration of improvements in the rights-of-way that were damaged by the facility or by the removal process, shall be the sole responsibility of the Grantee. If Grantee fails to remove the abandoned facilities in accordance with the above, then the City may incur costs to remove the abandoned facilities and restore the rights-of-way, and is entitled to reimbursement from Grantee for such costs,including reasonable attorney's fees and costs. Section 20. Maps and Records Required. Grantee shall provide the City,at no cost to the City: 1. A route map that depicts the general location of the Grantee's facilities placed in the rights-of- way. The route map shall identify facilities as aerial or underground and is not required to depict service lines to individual subscribers. The Grantee shall also provide an electronic map of the aerial/underground facilities in relation to the right-of-way centerline reference to allow the City to add this information to the City's Geographic Information System ("GIS") program. The information in this subsection shall be delivered to the City by December 1,annually. Ordinance 13- ,Avista Franchise Page 6 of 13 DRAFT 2. In connection with the construction of any City project,Grantee shall provide to the City,upon the City's reasonable request,copies of available drawings in use by Grantee showing the location of such facilities. Grantee shall field locate its facilities in order to facilitate design and planning of City improvement projects. 3. Upon written request of the City, Grantee shall provide the City with the most recent update available of any plan of potential improvements to its facilities within the franchise area; provided, however, any such plan so submitted shall be deemed confidential and for informational purposes only, and shall not obligate Grantee to undertake any specific improvements within the franchise area. The information in this subsection shall be delivered to the City by December 1, annually. 4. In addition to the requirements of subsection 1 of this section,the parties agree to periodically share GIS files upon written request, provided Grantee's GIS files are to be used solely by the City for governmental purposes. Any files provided to Grantee shall be restricted to information required for Grantee's engineering needs for construction or maintenance of facilities that are the subject of this franchise. Grantee is prohibited from selling any GIS information obtained from City to any third parties. 5. Public Disclosure Act. Grantee acknowledges that information submitted to the City may be subject to inspection and copying under the Washington Public Disclosure Act codified in RCW 42.56. Grantee shall mark as "PROPRIETARY/CONFIDENTIAL" each page or portion thereof of any documentation/information which it submits to the City and which it believes is exempt from public inspection or copying. The City agrees to timely provide the Grantee with a copy of any public disclosure request to inspect or copy documentation/information which the Grantee has provided to the City and marked as "PROPRIETARY/CONFIDENTIAL" prior to allowing any inspection and/or copying as well as provide the Grantee with a time frame, consistent with RCW 42.56.520, to provide the City with its written basis for non-disclosure of the requested documentation/information. In the event the City disagrees with the Grantee's basis for non-disclosure,the City agrees to withhold release of the requested documentation/information in dispute for a reasonable amount of time to allow Grantee an opportunity to file a legal action under RCW 42.56.540. Section 21. Limitation on Future Work. In the event that the City constructs a new street or reconstructs an existing street, the Grantee shall not be permitted to excavate such street except as set forth in the City's then-adopted regulations relating to street cuts and excavations. The City is a party to the Inland Northwest Regional Pavement Cut Policy, and shall maintain a copy of the currently adopted Policy on its website or similar broad means of dissemination. Section 22. Reservation of Rights by City. The City reserves the right to refuse any request for a permit to extend facilities. Any such refusal shall be supported by a written statement from the Public Works Director that extending the facilities, as proposed, would interfere with the public health, safety or welfare. Section 23. Remedies to Enforce Compliance. In addition to any other remedy provided herein, the City reserves the right to pursue any remedy to compel or force Grantee and/or its successors and assigns to comply with the terms hereof, and the pursuit of any right or remedy by the City shall not prevent the City from thereafter declaring a forfeiture or revocation for breach of the conditions herein. Section 24. City Ordinances and Regulations. Nothing herein shall be deemed to direct or restrict the City's ability to adopt and enforce all necessary and appropriate ordinances regulating the performance of the conditions of this franchise, including any reasonable ordinances made in the exercise of its police powers in the interest of public safety and for the welfare of the public. The City shall have Ordinance 13- ,Avista Franchise Page 7 of 13 DRAFT the authority at all times to control by appropriate regulations the location, elevation, and manner of construction and maintenance of any facilities by Grantee, and Grantee shall promptly conform with all such regulations, unless compliance would cause Grantee to violate other requirements of law or the tariff. In the event of a conflict between the Municipal Code and this franchise,the Municipal Code shall control. Section 25. Vacation. The City may vacate any City road, right-of-way or other City property which is subject to rights granted by this franchise in accordance with state and local law. Any relocation of facilities resulting from a street vacation shall require a minimum of 180 days notice as provided for in section 36. Section 26. Indemnification. 1. Grantee hereby covenants not to bring suit and agrees to indemnify, defend and hold harmless the City, its officers, employees, agents and representatives from any and all claims, costs, judgments, awards or liability to any person arising from injury, sickness or death of any person or damage to property of any nature whatsoever relating to or arising out of this franchise agreement; except for injuries and damages caused solely by the negligence of the City. This includes but is not limited to injury: a) For which the negligent acts or omissions of Grantee, its agents, servants, officers or employees in performing the activities authorized by a franchise are a proximate cause; b) By virtue of the City permitting grantee's use of the City's rights-of-ways or other public property; c) Arising as a result of the negligent acts or omissions of Grantee, its agents, servants, officers or employees in barricading, instituting trench safety systems or providing other adequate warnings of any excavation, construction or work upon the facility, in any right-of-way, or other public place in performance of work or services permitted under a franchise. 2. Grantee's indemnification obligations pursuant to subsection 1 of this section shall include assuming liability for actions brought by Grantee's own employees and the employees of Grantee's agents, representatives, contractors and subcontractors even though grantee might be immune under RCW Title 51 from direct suit brought by such an employee. It is expressly agreed and understood that this assumption of potential liability for actions brought by the aforementioned employees is limited solely to claims against the City arising by virtue of Grantee's exercise of the rights set forth in a franchise. The obligations of Grantee under this subsection have been mutually negotiated by the parties, and Grantee acknowledges that the City would not enter into a franchise without Grantee's waiver. To the extent required to provide this indemnification and this indemnification only, Grantee waives its immunity under RCW Title 51. 3. Inspection or acceptance by the City of any work performed by Grantee at the time of completion of construction shall not be grounds for avoidance of any of these covenants of indemnification. Provided, that Grantee has been given prompt written notice by the City of any such claim, said indemnification obligations shall extend to claims which are not reduced to a suit and any Ordinance 13- ,Avista Franchise Page 8 of 13 DRAFT claims which may be compromised prior to the culmination of any litigation or the institution of any litigation. The City has the right to defend or participate in the defense of any such claim. 4. In the event any matter(for which the City intends to assert its rights under this Section) is presented to or filed with the City, the City shall promptly notify Grantee thereof and Grantee shall have the right, at its sole cost and expense, to settle and compromise such matter as it pertains to Grantee's responsibility under this Section 26. In the event any suit or action is commenced against the City based upon any such matter, the City shall likewise promptly notify Grantee thereof, and Grantee shall have the right, at its sole cost and expense, to settle and compromise such suit or action, or defend the same at its sole cost and expense, by attorneys of its own election, as it pertains to Grantee's responsibility under this Section 26. Failure of the City to give notice as required herein shall not be a defense except and to the extent that Grantee demonstrates actual prejudice therefrom. 5. In the event that Grantee refuses the tender of defense in any suit or any claim, said tender having been made pursuant to this section, and said refusal is subsequently determined by a court having jurisdiction (or such other tribunal that the parties shall agree to decide the matter),to have been a wrongful refusal on the part of Grantee, then Grantee shall pay all of the City's costs for defense of the action,including all reasonable expert witness fees,reasonable attorneys' fees,the reasonable costs of the City, and reasonable attorneys' fees of recovering under this subsection. 6. Grantee's duty to defend, indemnify and hold harmless City against liability for damages caused by the concurrent negligence of (a) City or City's agents, employees, or contractors, and (b) Grantee or Grantee's agents, employees, or contractors, shall apply only to the extent of the negligence of Grantee or Grantee's agents,employees,or contractors. In the event that a court of competent jurisdiction determines that a franchise is subject to the provisions of RCW 4.24.115, the parties agree that the indemnity provisions hereunder shall be deemed amended to conform to said statute and liability shall be allocated as provided herein. 7. Notwithstanding any other provisions of this section, Grantee assumes the risk of damage to its facilities located in the rights-of-way and upon City-owned property from activities conducted by the City, its officers, agents, employees and contractors, except to the extent any such damage or destruction is caused by or arises from the negligence or any willful or malicious actions on the part of the City, its officers, agents, employees or contractors. Grantee releases and waives any and all such claims against the City, its officers, agents, employees or contractors. Grantee further agrees to indemnify, hold harmless and defend the City against any claims for damages, including, but not limited to, business interruption damages and lost profits, brought by or under users of Grantee's facilities as the result of any interruption of service due to damage or destruction of Grantee's facilities caused by or arising out of activities conducted by the City, its officers, agents,employees or contractors, except to the extent any such damage or destruction is caused by or arises from the negligence or any willful or malicious actions on the part of the City,its officers, agents,employees or contractors. 7. The provisions of this section shall survive the expiration, revocation or termination of this franchise. Section 27. Insurance. Grantee shall procure and maintain for the duration of the franchise, insurance, or provide self-insurance against claims for injuries to persons or damages to property which may arise from or in connection with the exercise of the rights,privileges and authority granted hereunder to Grantee,its agents,representatives or employees. Ordinance 13- ,Avista Franchise Page 9 of 13 DRAFT Applicant's maintenance of insurance as required by this franchise shall not be construed to limit the liability of the Grantee to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 1. Automobile Liability insurance with limits no less than $1,000,000 Combined Single Limit per accident for bodily injury and property damage. This insurance shall cover all owned, non-owned, hired or leased vehicles used in relation to this franchise. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage; and 2. Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01, or a substitute form providing equivalent liability coverage acceptable to the City, and shall cover products liability. The City shall be a named as an insured under the Applicant's Commercial General Liability insurance policy using ISO Additional Insured-State or Political Subdivisions-Permits CG 20 12 or a substitute endorsement acceptable to the City providing equivalent coverage. Coverage shall be written on an occurrence basis with limits no less than $1,000,000 Combined Single Limit per occurrence and$2,000,000 general aggregate for personal injury,bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations;broad form property; explosion, collapse and underground(XCU); and Employer's Liability. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: 1. The Grantee's insurance coverage shall be primary insurance with respect to the City as outlined in the Indemnification section of this franchise. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Grantee's insurance and shall not contribute with it. 2. The Grantee's insurance shall be endorsed to state that coverage shall not be cancelled, except after 30 days prior written notice has been given to the City. Insurance is to be placed with insurers with a current A.M.Best rating of not less than A:VII. Grantee shall furnish the City with original certificates and a copy of any amendatory endorsements,including the additional insured endorsement,evidencing the insurance requirements of the Grantee prior to the adoption of this Ordinance. Any failure to comply with the reporting provisions of the policies required herein shall not affect coverage provided to the City,its officers,officials,employees or volunteers. Section 28. Performance Bond Relating to Construction Activity. Before undertaking any of the work, installation, improvements, construction, repair, relocation or maintenance authorized by this franchise, Grantee, or any parties Grantee contracts with to perform labor in the performance of this franchise, shall,upon the request of the City,furnish a bond executed by Grantee or Grantee's contractors and a corporate surety authorized to operate a surety business in the State of Washington, in such sum as may be set and approved by the City, not to exceed twenty-five thousand dollars, as sufficient to ensure performance of Grantee's obligations under this franchise. The bond shall be conditioned so that Grantee shall observe all the covenants, terms and conditions and shall faithfully perform all of the obligations of Ordinance 13- ,Avista Franchise Page 10 of 13 DRAFT this franchise, and to repair or replace any defective work or materials discovered in the City's road, streets, or property. Said bond shall remain in effect for the life of this franchise. In the event Grantee proposes to construct a project for which the above-mentioned bond would not ensure performance of Grantee's obligations under this franchise, the City is entitled to require such larger bond as may be appropriate under the circumstances. Section 29. Modification. The City and Grantee hereby reserve the right to alter, amend or modify the terms and conditions of this franchise upon written agreement of both parties to such alteration, amendment or modification. Section 30. Forfeiture and Revocation. If Grantee willfully violates or fails to comply with any of the provisions of this franchise, or through willful or unreasonable negligence fails to heed or comply with any notice given Grantee by the City under the provisions of this franchise, and an adequate opportunity to cure the violation or non-compliance has been given in writing to Grantee, then Grantee shall, at the election of the City, forfeit all rights conferred hereunder and this franchise may be revoked or annulled by the City after a hearing held upon reasonable notice to Grantee. The City may elect,in lieu of the above and without any prejudice to any of its other legal rights and remedies, to obtain an order from the Spokane County Superior Court compelling Grantee to comply with the provisions of this franchise and to recover damages and costs incurred by the City by reason of Grantee's failure to comply. Section 31. Assignment. This franchise may not be assigned or transferred without the written approval of the City, except that Grantee can assign this franchise without approval of, but upon notice to the City to, any parent, affiliate or subsidiary of Grantee or to any entity that acquires all or substantially all the assets or equity of Grantee,by merger, sale,consolidation or otherwise. Section 32. Acceptance. Not later than 60 days after passage of this Ordinance, the Grantee must accept the franchise herein by filing with the City Clerk an unconditional written acceptance thereof. Failure of Grantee to so accept this franchise within said period of time shall be deemed a rejection thereof by Grantee, and the rights and privileges herein granted shall, after the expiration of the 60-day period, absolutely cease,unless the time period is extended by ordinance duly passed for that purpose. Section 33. Survival. All of the provisions, conditions and requirements of sections: 4, 5, 6, 12, 15, 16, 17, 18, 19, 26, 27, 28, 36, 37 and 38 of this franchise shall be in addition to any and all other obligations and liabilities Grantee may have to the City at common law, by statute, by ordinance, or by contract, and shall survive termination of this franchise, and any renewals or extensions hereof. All of the provisions, conditions, regulations and requirements contained in this franchise shall further be binding upon the heirs, successors, executors, administrators, legal representatives and assigns of Grantee and City and all privileges, as well as all obligations and liabilities of Grantee shall inure to their respective heirs, successors and assigns equally as if they were specifically mentioned herein. Section 34. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,clause or phrase of this Ordinance. In the event that any of the provisions of this Ordinance are held to be invalid by a court of competent jurisdiction,the City reserves the right to reconsider the grant of the franchise and may amend, repeal, add, replace or modify any other provision of the franchise, or may terminate the franchise. Section 35. Renewal. Application for extension or renewal of the term of this franchise shall be made no later than 180 days of the expiration thereof. In the event the time period granted by this franchise expires without being renewed by the City, the terms and conditions hereof shall continue in Ordinance 13- ,Avista Franchise Page 11 of 13 DRAFT effect until this franchise is either renewed or terminated by the City. Section 36. Notice. Any notice or information required or permitted to be given by or to the parties under this franchise may be sent to the following addresses unless otherwise specified,in writing: The City: City of Spokane Valley Attn: City Clerk 11707 East Sprague, Suite 106 Spokane Valley,WA 99206 Grantee: Avista Corporation Attn: Director of Operations 1411 East Mission Ave.MSC-46 Spokane,WA 99202 Phone: (509)495-4590 Section 37. Choice of Law. Any litigation between the City and Grantee arising under or regarding this franchise shall occur, if in the state courts, in the Spokane County Superior Court, and if in the federal courts,in the United States District Court for the Eastern District of Washington. Section 38. Non-Waiver. The City shall be vested with the power and authority to reasonably regulate the exercise of the privileges permitted by this franchise in the public interest. Grantee shall not be relieved of its obligations to comply with any of the provisions of this franchise by reason of any failure of the City to enforce prompt compliance,nor does the City waive or limit any of its rights under this franchise by reason of such failure or neglect. Section 39. Entire Agreement. This franchise constitutes the entire understanding and agreement between the parties as to the subject matter herein and no other agreements or understandings, written or otherwise, shall be binding upon the parties upon execution and acceptance hereof. This franchise shall also supersede and cancel any previous right or claim of Grantee to occupy the City roads as herein described. Section 40. Effective Date. This Ordinance shall be in full force and effect five days after publication of the Ordinance or a summary thereof occurs in the official newspaper of the City of Spokane Valley as provided by law. PASSED by the City Council this day of ,2013. Mayor,Thomas E.Towey ATTEST: Christine Bainbridge,City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 13- ,Avista Franchise Page 12 of 13 DRAFT Accepted by Avista Corporation: By: The Grantee, Avista Corporation, for itself, and for its successors and assigns, does accept all of the terms and conditions of the foregoing franchise. IN WITNESS WHEREOF, has signed this day of_ ,2013. Subscribed and sworn before me this day of ,2013. Notary Public in and for the State of residing in My commission expires Ordinance 13- ,Avista Franchise Page 13 of 13 APR-02-2004 FRI 05:55 PM AVISTA UTILITIES FAX NO, 5094954144 P. 10 FILED PAR REGDR'?EU ' 9509210356 REQUEST f- ��11 3 56 PIM '95 BEFORE THE BOARD OF COUNTY COMNISS S OF SPOKANE COUNTY, WASHINGTON wuleggi '' ?4GE 1. 12 7 SPOKANE COUNTY WASH. p In the Matter of the Application of ) DEPUTY ,p4�`, 1 � THE WASHINGTON WATER POWER COMPANY for ) a franchise to construct, operate and ) F R A N C H I S E maintain an electrical transmission ) 95 0 990 and distribution system in, over, ) Franchise No. along and under County roads, highways ) and rights-of-way in Spokane County, ) Washington ) Application of THE WASHINGTON WATER POWER COMPANY , doing business in Washington, at Spokane, for a franchise to construct, operate and maintain an electrical transmission and distribution system in, over along and under County roads, highways and rights- of-way in Spokane County, Washington, as hereinafter set forth, having come on regularly for hearing before the County . Comm sioners of Spokane County, Washington, on the 7 day of , 1995, under the provisions of Chapter 36. 55 RCW, and t ppearing to the Board that notice of said hearing has been duly given as required by law, and that it is in the public interest to grant the franchise herein granted; NOW THEREFORE: IT IS ORDERED, that a franchise be and the same is hereby given and granted to THE WASHINGTON WATER POWER COMPANY, doing business in the State of Washington, its successors and assigns, hereinafter referred to as the "Grantee" , for a period of twenty five (25) years from and after the date of the entry of this order, to construct, operate and maintain an electrical transmission and distribution system in, under, along and over the public County roads, highways and rights-of-way in Spokane County, Washington, as described in Exhibit A, which is attached hereto and incorporated by reference herein. This franchise is granted upon the following express terms and conditions, to-wit: I. THE WASHINGTON WATER POWER COMPANY, its successors and assigns (hereinafter designated as the "Grantee") , shall have the right and authority to enter upon the County roads, highways and rights-of- way as herein described for the purpose of constructing and installing its electrical transmission and distribution system and all necessary facilities connected therewith (hereinafter referred A•• to as the "system") and for repairing, operating, maintaining, removing and replacing all or any portion of its system. 1 APR-02-2004 FRI 05;55 PM AVISTA UTILITIES FAX Na 5094954144 P. 11 All construction and installation work where crossing or within county roads or rights-of- way outside of the corporate limits of any incorporated town shall comply with all applicable federal , state, or local laws, ordinances and regulations, including applicable permitting requirements pertaining to street obstruction, and, where required, shall be subject to the approval of and pass the inspection of the County Engineer. All work done under this franchise shall be done in a thorough and workmanlike manner. The Grantee shall conduct its operations to interfere as little as possible with the public travel, and shall take all due and necessary precautions to protect the public from damage or injury therefrom. 1 ' I. In any work which requires breaking of the surface of the County roads and rights-of-way subject to this franchise for the purpose of laying, relaying, connecting, disconnecting and repairing the said system, and making connections between the same to structures and buildings of consumers or making connections to other facilities of the Grantee now in existence or hereafter constructed, the Grantee shall be governed by and conform to the general rules now existing or hereafter adopted by the County and officers charged with the supervision and care of such County roads and rights--of-way; and the Grantee at its own expense and with all convenient speed shall complete the work for which the surface has been broken and forthwith replace the work and make good the County road or right-of- way and leave same in ,as good condition as before the work commenced. The County upon notice to the Grantee may at any time order or have done any and all work that it considers necessary to restore to a safe condition any such County road or right-of-way left by the Grantee or its agents in a condition dangerous to life and/or property, and the Grantee upon demand shall pay to the County all costs of such work. IV.. All construction or installation of lines and facilities, service repair, or relocation of the same, performed along or under the County roads, highways and rights-of-way subject to this franchise shall be done in such a manner as not to interfere with the construction and maintenance of other utilities, public or private, drains, drainage ditches and structures, irrigation ditches and structures located therein, nor with the grading or improvement of such County roads, highways and rights-of-way. All utilities, public or private, actually installed in such County roads, highways and rights-of-way prior in time to the installation ' of the lines and facilities of the Grantee shall have preference as to the positioning and location of such utilities so installed with respect to the Grantee. Such preference shall continue in the event of the necessity of relocation or changing the grade of any such County road or right-of-way, 2 APR-02-2004 FRI 05:56 PM AVISTA UTILITIES FAX Na 5094954144 P. 12 • V. The County in granting this franchise does not waive any right which it now has or may hereafter acquire with respect to County roads, highways and rights-of--way and this franchise shall not be construed to deprive the County of any powers, rights or privileges which it now has or may hereafter acquire to regulate the use of and to control the County roads and rights-of-way covered by this franchise. VI. If, at any time, the County shall cause or require the improvement of any County road, highway or right-of-way wherein Grantee maintains facilities subject to this franchise by grading or regrading, planking or paving the same, changing the -grade, altering, changing, repairing or relocating the same or by constructing drainage or sanitary sewer facilities, the Grantee upon written notice from the County Engineer shall, with all convenient speed, change the location or readjust the elevation of its system and other facilities so that the same shall not interfere with such County work and so that such lines and facilities shall conform to such new grades or routes as may be established. The relocation of Grantee' s facilities shall be at the sole expense of Grantee unless the County Engineer determines, after consultation with Grantee and at Grantee ' s request, that the benefit of such improvements or changes to the County road, highway or right of way inures primarily to adjacent property owners or developers and not to the general public. In such case, the county agrees to make reasonable efforts to facilitate an agreement between such owners or developers and Grantee, and where appropriate, as determined by the County Engineer, withhold approval and/or acceptance of the improvements or development until the owner or developer has entered into an agreement to pay for the costs of relocation. The County shall in no way be held liable for any damages to Grantee that may occur by reason of any of the County ' s improvements, changes or works above enumerated, except for damage caused by the negligence of the County, its employees or agents. VII . The construction, operation and maintenance of the Grantee' s system authorized by this franchise shall not preclude the County, its agents, or its contractors from blasting, grading, excavating, or doing other necessary roadwork contiguous to the said lines and facilities of the grantee, providing that the Grantee shall be given not less than five (5) days notice of said blasting in order that the Grantee may protect its lines and facilities ; provided further, that in the event of an emergency as determined by the County Engineer, the Grantee shall be given forty--eight (48) hours notice. 3 APR-02-2004 FRI 05:56 PM AVISTA UTILITIES FAX NO 5094954144 P. 13 VIII . Before any work is performed under this franchise which may affect any existing monuments or markers of any nature relating to subdivision, plats, roads, and all other surveys, the Grantee shall reference all such monuments and markers. The reference points ! shall be so located that they will not be disturbed during the Grantee ' s operations under this franchise. The method of referencing these monuments or other points to be referenced shall be approved by the County Engineer. The replacement of all such monuments or markers disturbed during construction shall be made as expeditiously as the conditions permit, and as directed by the County Engineer. The cost of monuments or other markers lost, destroyed or disturbed, and the expense of replacement of approved monuments shall be borne by the Grantee. The Grantee shall file with the County Engineer a complete set of reference notes to monuments and other marker ties which have been re-established or disturbed. IX_ If, at any time, the County shall vacate any County road or right-of-way which is subject 'to rights granted by this franchise, and said vacation shall be for the purpose of acquiring the fee or other property interest in said road or right-of-way for the use of the County, either in its proprietary or governmental capacity, then the Board of County Commissioners may at its option, and by giving thirty (30) days written notice to the Grantee, terminate this franchise with reference to such County road or right-of-way so vacated and the County shall not be liable for any damage or loss to the Grantee by reason of such termination; provided, however, that if the County can provide an alternate route across other county property, roads or rights--of-way, the County shall do so within a reasonable time prior to such termination, it being understood and agreed that the Grantee shall pay all costs of changing and rerouting its system. In other circumstances where the County vacates any County road or right-of-way which is subject to rights granted by this franchise, the County agrees, wherever possible, but without prejudice or expense to the County or to the public interest, to condition said vacation upon the Grantee' s ability to reasonably negotiate an adequate easement with the prospective fee owners of the property to be vacated for the purposes of this franchise. The County shall not be responsible for costs of changing and rerouting Grantee 's facilities. Whenever a County road covered by this franchise or any portion thereof is vacated, the County may include in the ' resolution authorizing the vacation a provision that the County retain an easement in respect to the vacated land for the construction, repair, and maintenance of the Grantee 's facilities which at the time the resolution is adopted are authorized or are physically located on a portion of the land being vacated; at such 4 APR-02-2004 FRI 05:57 PM AVISTA UTILITIES FAX NO 5094954144 P, 14 time, the County may authorize the Grantee to make continuing use of the County ' s easement for purposes set forth in this franchise. X. Grantee agrees to defend, indemnify and hold harmless the County, its appointed and elected officers and employees, from any and all liabilities , claims, causes of action, losses, damages and expenses , including costs and reasonable attorneys fees, that the County may sustain, incur, become liable for, or be required to pay, as a consequence of or arising from the construction, installation, maintenance, condition or operation of the Grantee's equipment or facilities, or appurtenances thereto, connected with this franchise, that now or may hereafter be upon, under, over, in, across or along, the highways, roads, alleys, bridges or other public ways or places of the County; provided, however, that this indemnification provision shall not apply to the extent that said liabilities, claims, damages, losses, etc. were caused by or result from the negligence of the County. XI . This franchise shall not be deemed to be an exclusive franchise. It shall in no manner prohibit the County from granting other franchises of a like nature or franchises for other public or private utilities under, along, across, over and upon any of the County roads, highways and rights-of--way subject to this franchise and shall in no way prevent or Y P prohibit the County from constructing, altering, maintaining or using any of said roads, rights-of-way, structures or facilities for drainage, irrigation, or sewage, or any other County property or affect its jurisdiction over them with full power to make all necessary changes, relocations, repairs , maintenance, etc. , the same as the County may deem fit. XII. All provisions , conditions, regulations and requirements herein contained shall be binding upon the successors and assigns of the Grantee, and all privileges as well as all obligations and liabilities of the Grantee shall inure to its successors and assigns equally as if they were specifically mentioned wherever the Grantee is mentioned. XIII . The Grantee, its successors and assigns , shall not sell, transfer or assign this franchise without first securing the written consent of the Board of County Commissioners for Spokane County, which consent shall not be unreasonably withheld; provided, however, that the Board hereby consents to the assignment of this ,, , franchise by Grantee to the successor corporation resulting from the merger of Grantee with Sierra Pacific Power Company and Sierra Pacific Resources , when and if such merger becomes effective. 5 APR-02-2004 FRI 05:57 PM AVISTA UTILITIES FAX NO, 5094954144 E 15 XIV. Whenever any of the County roads or rights-of-way designated in this franchise by reason of the subsequent incorporation of any city or town, or extension of the limits of any city or town, shall fall within the city or town limits, then this franchise shall terminate in respect to said roads or rights-of-way so included within said limits six (6) months after such incorporation or extension; but this franchise shall continue in force and effect as to all County roads or rights-of-way not so included in city or town limits . XV. Any facilities and appurtenances in streets, alleys, and rights-of-way described in Exhibit A incidental to the franchise system, that have been, or are at any future time acquired, leased, or utilized in any manner by Grantee are thereupon to be deemed authorized by and shall be subject to all provisions of this rranchi.se.. XVI. This franchise shall supersede and cancel any previous right or claim of grantee to occupy the County roads as herein described. XVII. For and in consideration of the rights and privileges set forth herein, the grantee agrees that Spokane County, to the extent authorized by law, may during the term of this franchise, by ordinance or resolution, impose fees for the rights and privileges granted herein. Such fees shall be based upon reasonable costs for the administration of such franchise as well as reasonable costs for the use of County roads or rights-of-way. The Board of County Commissioners of Spokane County agrees to provide not less than 30 days written notice prior to the imposition of such fees in order to negotiate the actual fee to be assessed and payments scheduled. Nothing in this section or agreement shall be construed to prohibit the County or its successor from imposing any license fee, tax or assessment which it is specifically authorized by law to impose. XVIII. Grantee shall have and maintain in force public liability and property damage insurance, which insurance, however, may contain a self-insured retention in accordance with prudent risk management practices . XIX. The right of Grantee to maintain its lines, facilities and appurtenance shall include the right to cut, trim or remove any and all trees, brush or shrubs growing in, on, or hanging over any County road, right-of-way, streets, alleys or County property that 6 APR-02-2004 FRI 05:57 PM AVISTA UTILITIES FAX NO 5094954144 P. 16 interferes with or may interfere with Grantee' s installations, including wires, poles, conduits or other apparatus of Grantee, its successors and assigns, The Grantee shall exercise due care in performing such activities. XX. If the Grantee shall willfully violate or fail to comply with any of the provisions of this franchise through willful and unreasonable neglect or willful and unreasonable failure to heed or comply with any notice given the grantee under the provisions of this grant, then the said Grantee shall forfeit all rights conferred hereunder and this franchise may be revoked or annulled by the Board of County Commissioners provided, however, that the Board of County Commissioners shall give thirty (30) days written notice of its intention to revoke or annual the franchise during which period the Grantee shall have the opportunity to remedy the situation. XXI. The full acceptance of this franchise and all of its terms and conditions within thirty (30) days from , 1995 , by the WASHINGTON WATER POWER COMPANY, of Spokane, Washington, in writing, is to be filed with the Clerk of the Board of County Commissioners of Spokane County and recorded with the County Auditor and shall be a condition precedent to its taking effect, and unless the franchise is accepted within such time, this grant shall be null and void. DATED at SPOKANE, WASHINGTON, this 9 day of Air 1995. BOARD OF COUNTY COMMISSIONERS OF SPOOK'( NE COUNTY xi l;7DAY Chairman St- assort _- e-orge . : Mar ton ATTEST; ' . DONAHUE Cie o.` the Board Dep t Clerk 7 APR-02-2004 FRI 05:58 Ph[ AVISTA UTILITIES FAX NO 5094954144 P, 17 The Grantee, THE WASHINGTON WATER POWER COMPANY, a corporation, hereinbefore referred to, for itself, and for its successors and assigns, does accept all of the terms and conditions of the foregoing franchise. Name: / Nancy Rncicol Title: Vice President Operations IN WITNESS WHEREOF, it has caused these presents to be signed by Nancy Racicot this 19th day of September 1995. Signed and sworn to before in this 1-9th ay of September 1995 . •rznt Name: --atrici.a— Batte-rs Notary Public in and for the State of Washington, residing in Spokane My Commission Expires 02/22/98 p , F `♦✓:1�I11 5 010 1 01 111Q2.5 8 APR-02-2004 FRI 05:58 PM AVISTA UTILITIES FAX N0. 5094954144 P. 18 EXHIBIT "A14 Franchise N �4- Lovers all County roads, highways, and rights of ways lacated within the following Townships, Rangos, and SCCtiogs, less all incorporated areas within Spokane County: TOWNSHIP RANGE SECTIONS 21 40 1-36 22 40 1-36 23 40 1-36 24 40 1-36 25 40 1.36 26 40 1-36 27 40 1, 12-17, 21-36 21 41 1-36 22 41 1-36 23 41 1-36 24 41 1-36 25 41 1-36 26 41 1-36 27 41 5-8, 16-22, 26-36 28 41 31, 32 21 42 1-36 22 42 1-36 b", 23 42 1-36 24 42 1-36 25 42 1-36 26 42 1-36 27 42 - 1-5, 8-17, 20-29, 31-36 28 42 1-5, 8-17, 20-29, 32-36 29 42 1-5, 8-17, 20-29, 32-36 21 43 1-36 22 43 1-36 23 43 1-36 24 43 1-36 25 43 1-36 26 43 1-36 27 43 1-36 , 28 43 1-36 29 43 1-36 21 44 1-36 22 44 1-36 23 44 1-36 24 44 1-36 25 44 1-36 26 44 1-36 ' 27 44 1-36 28 44 1-36 29 44 1-36 4.-`,, 21 45 1-36 22 45 1-36 23 45 1-36 24 45 1-36 25 45 1-36 APR-02-2004 FRI 05:58 PM AVISTA UTILITIES FAX NO. 5094954144 P. 19 c. EXHIBIT "A" (cont) TOWNSHIP RANGE SECTIONS 26 45 1-36 27 45 1-36 28 45 1-36 29 45 1-36 21 46 6, 7, 18, 19, 30, 31 22 46 6, 7, 18, 19, 30, 31 23 46 6, 7, 18, 19, 30, 31 24 46 6, 7, 18, 19, 30, 31 25 46 6, 7, 18, 19, 30, 31 26 46 6, 7, 18, 19, 30, 31 27 46 6, 7, 18, 19, 30, 31 28 46 6, 7, 18, 19, 30, 31 29 46 6, 7, 18, 19, 30, 31 • • Moved as an information only item, #13a CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Solid Waste Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: On January 22, 2013, Council approved the Memorandum of Understanding (MOU) between the City of Spokane Valley, the City of Spokane, and Spokane County, to jointly conduct the Solid Waste Report. BACKGROUND: In preparation for the August 28 Regional Solid Waste Meeting, staff and council will discuss information contained in the August 2013 Report, "Solid Waste Transfer/Disposal Alternatives Analysis." is cited as a reference tool. Following the Aug 28th Regional meeting, City Council has arranged for a joint meeting with the County Commissioners on the same topic, for September 4, 2013, in Spokane Valley Council Chambers, from 9 a.m. to noon. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: Information Only BUDGET/FINANCIAL IMPACTS: The estimated cost of the study is $162,213. The Regional Solid Waste System is paying up to $46,000. The City of Spokane Valley and Spokane County each agreed to pay 50% of the balance of the cost of the study. Spokane Valley's share is about $58,000. STAFF CONTACT: Mike Jackson, City Manager; Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: Council previously received a copy of the study. DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of August 21,2013; 8:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Wed,Aug 28,2013: 8:30 a.m 11:30 a.m.Special Joint Meeting w/Board of County Commissioners et al CenterPlace Regional Event Center, Great Room. Topic: Solid Waste Sept 3, 2013, Study Session Format,6:00 p.m. [due Mon,Aug 26] ACTION ITEMS: 1. Decant Phase 2 Bid Award—Eric Guth (5 minutes) 2.First Reading Proposed Ordinance Avista Natural Gas Franchise—Cary Driskell (5 minutes) 3.Motion Consideration: Parks Acquisition—Mike Stone (10 minutes) NON-ACTION ITEMS 4. SRTC Update—Kevin Wallace (15 minutes) 5. Outside Agency Presentations(Economic Development Agencies) (-35 minutes) 6. Outside Agency Presentations(social service agencies, 5 min each)—Mark Calhoun (-40 minutes) 7. Report on 2014 Property Tax Levy—Mark Calhoun (15 minutes) 8. Solid Waste Update—Eric Guth,Mike Jackson (15 minutes) 9.Advance Agenda (5 minutes) [*estimated meeting: 145 minutes] Friday, Sept 6, 2013, 10 a.m. —12:30 P.M. Spokane Regional Council of Governments, Fairgrounds Sept 10,2013 No Meeting.Council attends"Spokane Valley Day at the Fair" Sept 17,2013,Study Session Format,6:00 p.m. [due Mon, Sept 9] ACTION ITEMS: 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Proposed Ordinance Avista Natural Gas Franchise—Cary Driskell (10 minutes) NON-ACTION ITEMS: 3.Manufactured Home Park Zoning Update—Scott Kuhta (20 minutes) 4. Code Text Amendment, CTA 2013-0006, specialized schools in Industrial—Christina Janssen (15 min) 5. Site Selector—Cary Driskell (15 minutes) 6. Presentation of 2014 Preliminary Budget—City Manager Jackson (30 minutes) 7.Advance Agenda (5 minutes) [*estimated meeting: 100 minutes] Sept 24,2013,Formal Meeting Format,6:00 p.m. [due Mon, Sept 16] Sept Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. PUBLIC HEARING: 2014 Proposed Budget—Mark Calhoun (15 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3.First Reading Proposed Ordinance for Street Vacation (Alki)—Marty Palaniuk (15 minutes) 4.First Reading Property Tax Ordinance—Mark Calhoun (10 minutes) 5.First Reading Code Text Amendment, specialized schools in Industrial—Christina Janssen (10 minutes) 6.Motion Consideration: Allocations to Outside Agencies—Mark Calhoun (20 minutes) 7.Admin Report: Budget Amendment for 2013—Mark Calhoun (15 minutes) 8.Admin Report: CDBG Potential Projects—Scott Kuhta (10 minutes) 9.Admin Report: Advance Agenda (5 minutes) 10. Information Only: (a)Dept Reports; (b)Planning Commission Minutes [*estimated meeting: 110 minutes] Draft Advance Agenda 8/22/2013 11:29:21 AM Page 1 of 3 Oct 1,2013, Study Session Format, 6:00 p.m. [due Mon, Sept 23) 1. Comp Plan Draft Docket—Lori Barlow (20 minutes) 2.Advance Agenda (5 minutes) [*estimated meeting: 35 minutes] Oct 8,2013,Formal Meeting Format,6:00 p.m. [due Mon, Sept 30] 1. PUBLIC HEARING: CDBG Projects—Scott Kuhta (10 minutes) 2. PUBLIC HEARING: 2013 Budget Amendment—Mark Calhoun (15 minutes) 3. Consent Agenda(claims,payroll,minutes) (5 minutes) 4. Second Reading Proposed Ordinance for Street Vacation (Alki)—Marty Palaniuk (10 minutes) 5. Second Reading Property Tax Ordinance—Mark Calhoun (10 minutes) 6. Second Reading CTA, Specialized Schools in Industrial—Christina Janssen (10 minutes) 7.First Reading Ordinance Amending 2013 Budget—Mark Calhoun (10 minutes) 8.First Reading Ordinance Adopting 2014 Budget—Mark Calhoun (10 minutes) 9.Motion Consideration: Approval of CDBG Projects—Scott Kuhta (10 minutes) 10.Motion Consideration: Interlocal, Site Selector—Cary Driskell (10 minutes) 11.Advance Agenda (5 minutes) [*estimated meeting: 105 minutes] Oct 15,2013,Study Session Format,6:00 p.m. [due Mon, Oct 7] 1.Advance Agenda (5 minutes) Oct 22,2013,Formal Meeting Format,6:00 p.m. [due Mon, Oct 14] Oct Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Ordinance Amending 2013 Budget—Mark Calhoun (10 minutes) 3. Second Reading Ordinance Adopting 2014 Budget—Mark Calhoun (10 minutes) 4.Advance Agenda (5 minutes) 5. Information Only: Dept Reports;Planning Commission Minutes [*estimated meeting: 35 minutes] Oct 29,2013, Study Session Format, 6:00 p.m. [due Mon, Oct 23]] 1. Lodging Tax Advisory Committee Recommendations to Council—Mark Calhoun (20 minutes) 2.Advance Agenda (5 minutes) [*estimated meeting: 25 minutes] Nov 5,2013 Meeting Cancelled (election night) Nov 12,2013,Formal Meeting Format,6:00 p.m. (possible no meeting) [due Mon,Nov 4] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: 2014 Fee Resolution—Mark Calhoun (15 minutes) 3.Advance Agenda (5 minutes) [*estimated meeting: 25 minutes] Nov 13—16:NLC Conference,Seattle Nov 19,2013, Study Session Format,6:00 p.m. [due Mon,Nov 11] Nov Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1.Advance Agenda (5 minutes) [*estimated meeting: minutes] Draft Advance Agenda 8/22/2013 11:29:21 AM Page 2 of 3 Nov 26 2013,Formal Meeting Format,6:00 p.m. [due Mon,Nov 18] Oath of Office to Councilmember Position #1 (completing term vacated by B.Grassel) (5 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Information Only: Dept Reports; Planning Commission Minutes Dec 3,2013, Study Session Format, 6:00 p.m. [due Mon,Nov 25) 1.Advance Agenda (5 minutes) Dec 10,2013,Formal Meeting Format,6:00 p.m. [due Mon,Dec 2] Dec Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Proposed Resolution Amending Fee Resolution for 2014—Mark Calhoun (10 minutes) 3.Motion Consideration: Lodging Tax Allocations for 2014—Mark Calhoun (25 minutes) 4.Advance Agenda (5 minutes) [*estimated meeting: 50 minutes] Dec 17,2013, Study Session Format,6:00 p.m. [due Mon,Dec 9] Oath of Office to Councilmembers (Positions 1, 4, 5, 7) (10 minutes) 1.Mayoral Appointments to Planning Commission(2 positions set to expire 12-31-2013) (5 minutes) 2.Mayoral Appointments to LTAC (2 positions set to expire 12-31-2013) (5 minutes) 3.Advance Agenda (5 minutes) Dec 24,2013 no meeting—Christmas Eve Dec 31,2013 no meeting—New Year's Eve January 7,2014, Study Session Format,6:00 p.m. [due Mon,Dec 30] 1. Council Officer Elections (select Mayor and Deputy Mayor)—Chris Bainbridge (10 minutes) OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appt.,Mayoral committee appointments for 2014 ADA Transition Plan Coal Train EIS Future Acquisition Areas Park& Recreation Master Plan PEG Funds(Education) Public Safety Contract,Proposed Amendment Townhouses in Garden Office *time for public or Council comments not included Draft Advance Agenda 8/22/2013 11:29:21 AM Page 3 of 3 Spokane Valley PUBLIC WORKS DEPARTMENT MONTHLY REPORT July 2013 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION Contract Total %of Contract Name Contractor Expended as Contract Amount of 7/31/13 Expended Street Maintenance Poe Asphalt $1,366,663.00 $647,649.97 47.39% Street Sweeping AAA Sweeping $490,199.94 $315,825.19 64.43% Storm Drain Cleaning AAA Sweeping $189,990.00 $119,506.67 62.90% Snow Removal Poe Asphalt $140,000.00 $36,897.14 26.36% Landscaping Ace Landscaping $90,803.72 $44,746.64 49.28% Emergency Traffic Control Senske $10,000.00 $3,968.53 39.69% Litter and Weed Control Geiger Work Crew $60,000.00* $33,972.45 56.62% State Highway Maintenance WSDOT $215,000.00 $83,009.42 38.61% Traffic Signals, Signs,Striping Spokane County $632,000.00 $224,522.38** 35.53% Dead Animal Control Brad Southard $15,000.00* $9,616.00 64.11% **Total does not include July 2013. * Budget estimates Citizen Requests for Public Works 80 70 60 i l 50 40 — c 30 — L 20 — 10 — 1e 1 * H 1 0 - — A ��, Total - - Citizen Landscap Dead Roadway Pothole Sign& Weed Misc. Traffic Requests ing Right- Animal Hazard Requests Signal Control Requests Requests Public of-ways Removal Requests Works N Submitted 69 4 11 12 2 16 1 9 14 •In Progress 4 2 0 0 0 0 0 2 0 G Resolved 65 2 11 12 2 16 1 7 14 *Information in bold indicates updates 1 WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http:/Iwww.ecy.wa.gov/programs/wci/tmdl/spokaneriver/dissolved oxygen/status.html, http:f/www.spokanecounty,org/utilities/WaterReclamation/content.aspx?c-2224 and http://www.spokaneriverpartners.com/ REGIONAL SOLID WASTE SYSTEM Staff attended regional strategy meetings with Spokane County and City of Spokane regarding development of an RFP to solicit proposals from consultants to evaluate alternatives for solid waste management and disposal. The selection committee recommended HDR's proposal. The Committee has been negotiating a fee proposal with HDR to be presented to the County Commissioners in May. The County Commissioners approved the contract with HDR and the contract was signed on May 20. A kickoff meeting is scheduled for June 5. The 2-day kickoff mtg was held with HDR on June 4th and 5th, which included site visits to all of the facilities. HDR is in the process of collecting data and developing cost alternatives for the various regional options. They expect to complete these cost models in late July for the project team to review and discuss. PAVEMENT MANAGEMENT PLAN A contract was executed with IMS to prepare the 2013 update to the Pavement Management Plan. IMS has completed the scanning of the streets. We instructed them to scan half the arterials and one-third of the local access streets. They are in process of inputing the data collected into Cartegraph (the pavement management software program) and updating the model. Anticipate receiving draft update around August 2nd. CAPITAL PROJECTS (See attached Capital Projects Spreadsheet) STREET MAINTENANCE ACTIVITY The following is a summary of Public Works/Contractor maintenance activities in the City of Spokane Valley for July 2013: • Cracksealing O Pothole patching ® Poe asphalt patch work ® Poe subcontractors completed stormwater repairs e The Geiger crew continues with garbage pickup on arterials and dryland grass vegetation management 6 AAA Sweeping continues sweeping arterial roadways and vactoring drywells and catch basins STORMWATER UTILITY • Stormwater Small Works projects Repair, replace or improve problems on the stormwater list. Design Continued. • Bettman/Dickev Stormdrain Improvements Construction started and continued through the end of July. Paving scheduled for 2nd week of August. a 14th Avenue, Custer to Carnahan Design completed, bid advertisement sent out for bid mid-August. *Information in bold indicates updates 2 TRAFFIC o Development Projects Reviewing traffic impact studies for several projects and assisting Development Engineering with preparation of a Certified Site Program. U 1-90 Business Route Expect installation of the 1-90 Business Route signs in late summer or early fall. We are checking with WSDOT again on the schedule. GRANT APPLICATIONS New Call for Projects • TIB Call for Projects Staff is preparing TIB grant applications for the following three projects which were approved by council on July 30: Broadway Ave Improvement a Flora to Barker 32"d Ave Sidewalk— SR 27 to Evergreen Indiana Ave Sidewalk— Pines (SR 27) to Indiana 6 WUTC Grade Crossing Protective Fund Grant Staff prepared and submitted a grant application to the WUTC for a Grade Crossing Protective Fund Grant for a barrier curb at the Vista/TrentIBNSF railroad crossing. o 2012 Supplemental Statewide Stormwater Grants The State Department of Ecology announced $7.0M/statewide from previous grant offers that were declined or de-obligated. Grant applications are due June 14 and if awarded, projects would need to be completed by June 30, 2015. Staff submitted applications for projects that are in the Council approved Stormwater CIP. The projects are: Broadway, Havana to Fancher Stormdrain Retrofits and SE Yardley Stormdrain Retrofits. Staff was notified August 2 that the City is eligible to receive 75% match of up to $1M for the SE Yardley Stormdrain Retrofits Project. The Broadway project ranked 2 projects lower than the funding cutoff point. O FY2013 NPDES Phase I/II Capacity Grants o NPDES Implementation/Management: The State Department of Ecology informed staff that the City is eligible to receive $50,000 to assist with the implementation and management of the City's NPDES Municipal Stormwater Permit, Funding agreement will be forthcoming (in July/Aug). Preconstruction Task The State Department of Ecology informed staff that the City is eligible to receive up to $120,000 for planning and designing project-specific stormwater flow control and/or treatment facilities by August 2014. Funding agreement will be forthcoming (Aug 2013). `Information in bold indicates updates 3 Spokane Public Works Projects Valley• Monthly Summary.. Design & Construction July-2013 Design &Construction Estimated Total Project Design 8,L Construction Projects Funding Proposed %Complete Construction Project if Bid Date PE I CN Completion Cost Street Projects 0155 Sullivan Rd W Bridge Replacement#4508 FHWA-BR 12/01/13 90 0 12/31/15 $ 17,290,000 0156 Mansfield Ave Connection FHWA-CMAQ 03/01/14 35 0 12/31/14 $ 1,976,800 0166 Pines Rd.(SR27)&Grace Ave.Int Safety HSIP 04/01/14 10 0 10/31/14 $ 671,050 0175 Sullivan UP Tracks UC(SB)Resurfacing P FHWA-BR 06/07/13 100 0 09/30/13 $ 286,142 0186 Adams Road Resurfacing Project CDBG 01/31/14 0 0 06/30/14 $ 183,710 Street Preservation Projects 0179 2013 Street Preservation Ph2 FHWA-STP(U) 08/23/13 100 0 07/31/14 $ 1,522,400 i 0180 2013 Street Preservation Ph3 COSV 08/02/13 100 0 10/15/13 $ 1,420,934 0187 Sprague Ave Preservation Project FHWA-STP(U) 03/01/14 0 0 12/31/14 $ 1,193,614 Traffic Projects 0060 Argonne Road Corridor Upgrade(SRTC 06-3 FHWA-CMAQ 01/31/14 95 0 07/31/14 $ 1,290,636 0167 Citywide Safety Improvements HSIP 09/01/13 60 0 06/30/15 $ 474,580 0181 Citywide Traffic Sign Upgrade HSIP 08/01/13 100 2 03/31/14 $ 200,000 Stormwater Projects 0150 Sullivan Rd Bridge Drain Retrofit Dept of Ecology 08/02/13 100 0 10/31/13 $ 237,375 0173 Spokane Valley Regional Decant Facility Dept of Ecology 05/24/13 90 5 12/31/13 $ 885,000 0182 2013 Street Presery-Ph 2-Stormwater COSV 08/23/13 100 0 07/31/14 TBD 0183 2013 Street Presery-Ph 3-Stormwater COSV 08/02/13 100 0 10/15/13 TBD 0184 2013 Street Presery-Ph 1-Stormwater COSV 02/22/13 100 0 07/01/13 TBD Other Projects 0149 Sidewalk Infill FHWA-CMAQ 08/02/13 80 50 08/31/14 $ 1,139,955 0168 Wellesley Ave s'walk&Adams Rd s'walk SafeRoutes-State 07/05/13 99 0 10/30/13 $ 808,565 0169 Argonne/Mullan Safety Indiana-Broadway HSIP 07/01/13 100 5 10/01/13 $ 111,750 0170 Argonne Road:Empire Ave-Knox Ave HSIP 07/01/13 100 5 10/01/13 $ 180,640 Design only Design Total Project Design Only Projects Funding Complete %Complete Project # Date PE Cost 0123 Mission Ave-Flora to Barker FHWA-STP(U) 09/30/13 5 $ 517,919 0141 Sullivan&Euclid PCC FHWA-STP(U) 11/15/13 20 $ 175,260 0142 Broadway @ Argonne/Mullan FHWA-STP(U) 10/31/13 85 $ 276,301 Traffic Projects 0159 University Road Overpass Study FHWA-CMAQ 12/01/13 55 $ 249,711 0177 Sullivan Road Corridor Traffic Study FHWA-STP(U) 03/01/14 8 $ 200,000 Other Projects 0145 Spokane Valley-Millwood Trail FHWA-STP(E) 02/15/14 0 $ 745,000 0176 Appleway Trail COSV 07/31/13 30 $ 150,000 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27, 2013 Department Director Approval: Check all that apply: [' consent ❑ old business [' new business [' public hearing ® information [' admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: 2013 Ecology Stormwater Grants — Notice of Award GOVERNING LEGISLATION: RCW 90.48, Chapter 173-200 WAC, Title 33 U.S.C. 1251-1376; Storm and Surface Water Utility: SVMC 3.80; Aquifer Protection Area Fund: RCW 36.36. PREVIOUS COUNCIL ACTION TAKEN: Approval of Stormwater Capital Improvement Plan 2014-2019, May 28, 2013. BACKGROUND: Ecology recently notified staff that the City is eligible to be awarded up to $920,000 for Stormwater Utility projects and programs in 3 separate categories. The first two categories were identified by the State Legislature in June 2013 and require no local match. The third category requires a local match and is one that the City already competed in with two projects identified in the Stormwater CIP 2014-2019. The City won funding for the SE Yardley Stormwater Retrofit project. The three categories are described below: Category 1: $50,000 is available to the City for continued implementation of the Municipal Stormwater Permit requirements. (No match required) Category 2: $120,000 is available for planning and final design work for project(s) by August 2014. (No match required) Category 3: $750,000 for the SE Yardley Stormwater Retrofits project; construction by June 2015. (25% match required) Staff is proposing to use the $120,000 grant from Category 2 to design the Broadway - Havana to Fancher Stormwater Retrofit project and several other surface water diversion projects listed in the current Stormwater CIP. Ecology has indicated that projects designed under Category 2 will be better positioned to compete for the $80M in statewide competitive grants coming in September 2014. Staff would like to pursue design on several projects to compete in next year's call and further leverage local stormwater dollars. The SE Yardley Stormwater retrofit project is in the current Stormwater CIP, and staff proposes to move this project up from 2015 to 2014 to take advantage of the current funding opportunity. OPTIONS: Information only. RECOMMENDED ACTION OR MOTION: Information only. BUDGET/FINANCIAL IMPACTS: The SE Yardley Stormwater Retrofit project has a planning level budget of$1,000,000, 25% of which will come from the APA Fund 403. STAFF CONTACT: Eric Guth — Public Works Director Art Jenkins — Stormwater Engineer ATTACHMENTS: Spokane Valley Planning Commission APPROVED Minutes Council Chambers— City Hall, 11707 E. Sprague Ave, July 11, 2013 I. CALL TO ORDER Chair Bates called the meeting to order at 6:00 p.m. II. PLEDGE OF ALLEGIANCE Commissioners, staff and audience stood for the pledge of allegiance III. ROLL CALL COMMISSIONERS Present Absent CITY STAFF Bill Bates-Chair I Scott Kuhta, Planning Manager Joe Stoy—Vice Chair l;, l- Lori Bartow, Senior Planner Steven Neill 1� r Erik Lamb, Deputy City Attorney Kevin Anderson 10 Mike Phillips Robert McCaslin 17 Christina Carisen 17 I— Cari I Iinshaw, Secretary IV. APPROVAL OF AGENDA Commissioner Stoy moved to approve the agenda as presented, a second was made and the motion passed utnaiiiniously. V. APPROVAL OF MINUTES Commissioner Neill moved to approve the June 27, 2013 minutes as presented, a second was made and the motion was passed unanimously, VI. COMMISSION REPORTS There were no reports. VII. ADMINISTRATIVE REPORT Planning Manager Kuhta provided an overview of the PC advance agenda. VIIL PUBLIC COMMENT There was no public comment, Planning Commission Minutes Page 1 of 4 IX. COMMISSION BUSINESS A. Unfinished Business: Findings of Fact CTA-2013-0005, Outdoor Lightiiig Standards. Commissioner Stay moved to approve and,forward to City Council CTA-2013-0005 as presented, A second was made. Discussion: None Planning Commission vote was to.forward to the City Council as presented, the motion was passed unanimously. B. New Business: Study Session: Shoreline Management Program Update. Senior Planner Lori Barlow presented an overview of the following supporting technical documents prepared by the SMP team. They are as follows: • No Net Loss Report: The report demonstrates how the updated City's SMP will meet the required no net loss of ecological functions (NNL) requirement within shoreline areas. The report is intended to summarize documents prepared throughout the current SMP update process to demonstrate how each supporting element combines to achieve NNL. • Shoreline Buffers Report: The report provides background information and the rationale used to establish shoreline buffers sufficient to achieve the "No Net Loss of Ecological Functions" requirement. Shoreline buffers protect the shoreline ecological functions necessary to sustain shoreline natural resources and are an important regulatory tool that help the City comply with the "No Net Loss"standard. • Cumulative Impacts Analysis: The Cumulative Impacts Analysis is intended to be a model of cumulative impacts on shoreline ecological functions within the City and is based on a variety of inputs filtered through the draft environmental designations and their applicable level of land use restrictions. The analysis ensures that shoreline environmental designations and proposed SMP regulations will be protective of shoreline functions even when considering incremental actions that cumulatively have the potential to negatively impact those functions. Findings of this model may result in modifications to the draft SMP regulations if it is determined that cumulative impacts could result in a net loss of shoreline ecological functions over time. Commissioner Carlsen had a question about undeveloped parcels. She quoted from the document that"the maintenance of existing yards or gardens except that pruning and thinning activities within the buffer areas must comply with all of the section". She wanted to know what is laid out for the new development. Ms. Barlow stated that everything in the buffer would be intended to remain undisturbed, and that they may be able to do some pruning or thinning if they are able to meet the requirements. New yard would occur outside of the buffer area. Ms. Carlsen then asked about the diagram showing the relationship between a house and the shoreline buffer setbacks. Ms. Barlow stated that in Planning Commission Minutes Page 2 of the Coyote Rock area it's possible to have a house placed 95 feet from the water's edge. In an area west of Millwood it's most likely a house could be placed 70 feet from the water's edge, because in that area it is only a 50 foot buffer. Shelly Lake would also he less than 95 feet because it is a 50-foot buffer. Commissioner Carlsen staled that it does not address new yards because it's specific to maintenance of existing yards. Ms. Barlow stated that land within the buffer area is intended to remain in a natural state. Should somebody propose a subdivision or a building permit,the buffer would remain undisturbed. Commissioner Bates asked if there are very many current residents that the setbacks and buffers are going to be a problem. Ms. Barlow responded there are areas based on the new regulations that the existing structures will be non-conforming.They have been addressed in the development regulations and the Shoreline Management Act itself provides the opportunity for jurisdictions to make the determination that those single-family structures are not considered non-conforming. Commissioner Anderson asked if Planning Conunission input was appropriate on this Shoreline Master Program Update packet. Ms. Barlow slated this is an informative Study Session and that these documents are the technical support documents linking the science based resources to the development regulations and other required elements. A public hearing will not be conducted for the review of these documents since they are informational only. Commissioner Anderson discussed the legal definition of non- conforming as far as property value in the future for financing or resale and how somebody changes the rules for the property after the property was established. Commissioner Anderson stated he had never seen it addressed. Eric Lamb Deputy City Attorney stated that in the draft development regulations there is a section on non-conforming uses. Planning Manager Kuhta stated, if you have a property and the entire property is in a buffer area and the house burns down, we couldn't prohibit a new house from being built. You have to have an allowable use on that property. Ms. Barlow noted that the regulations provide options for all foreseeable conditions associated with a non-conforming structure and whenever possible mimics the existing nonconforming regulations implemented citywide. X. GOOD OF THE ORDER There were no comments. XI. ADJOURNMENT There being no other business the meeting was adjourned at 7:28 p.m. e, -e ajt- „. (26 Bill Bates, Chairperson Planning Commission Minutes Page 3 014 cMaf-1— Carl Hinshaw, PC Secretary Date signed 7 Planning Commission Minutes Page 4 of 4 Spokane Valley Planning Commission APPROVED Minutes Council Chambers— City Hall, 11707 E. Sprague Ave. July 25, 2013 I. CALL TO ORDER Chair Bates called the meeting to order at 6:00 p.m. II. PLEDGE OF ALLEGIANCE Commissioners, staff and audience stood for the pledge of allegiance III. ROLL CALL COMMISSIONERS Present Absent CITY STAFF Bill Bates-Chair x Scott Kuhta, Planning Manager Joe Stay--Vice Chair x r- Christina Janssen,Planner Steven Neill x r Erik Lamb,Deputy City Attorney Kevin Anderson x �" Mike Phillips x �-- Robert McCaslin x r Christina Carlsen x r" Maly Swank, secretary IV. APPROVAL OF AGENDA Commissioner Stay made a motion to approve the agenda as presented. This motion was passed unanimously, V. APPROVAL OF MINUTES Commissioner Neill made a motion to approve the July 11, 2013 minutes as presented. This motion was passed unanimously. VI. PUBLIC COMMENT There was no public comment. VII. COMMISSION REPORTS VIII. There was no commission reports. Planning Commission Minutes Page 1 of 3 IX. ADMINISTRATIVE REPORTS Scott Kulita, Planning Manager, reported he just got back from Olympia, participating in the Department of Ecology's SEPA reform committee. Mr. Kuhta stated they updated categorical exemptions last year and are continuing to do work under the direction from the legislature. The committee will continue looking at the SEPA regulations and by the end of this year we will have more reform, Mr. Kuhta informed Commissioners that next week will be a public hearing on the text amendment being presented today and following that we will continue with the Shoreline Regulations. X. COMMISSION BUSINESS A. Unfinished Business: No unfinished Business B. New Business: CTA-2013-0006 : Christina Janssen, Planner, started her presentation on CTA-2013-0006, a privately initiated Code Text Amendment, SVMC Chapter 19.120, to allow specialized trainingllearning studios as permitted use in the I-1 zone and a conditional use in the 1-2 zone. Ms. Janssen informed Commissioners how the City Council allowed indoor recreational and entertainment facilities in the Light and Heavy Industrial zones as a permitted use. Ms. Janssen explained the difference between this use and the entertainment recreation facility. The recreational and entertainment uses would be a bowling alley or indoor soccer center, where individuals would go to recreate at their own leisure. Specialized training and learning schools deal with instruction have a teaching staff and participate in classes. Ms. Janssen explained that Spokane Valley Municipal Code, Section 17.80. 150(f) outlines two criteria that must be met in order to approve the amendment: 1. The proposed amendment needs to be consistent with the applicable provisions of the Comprehensive plan. 2. 2 The amendment must bear a substantial relationship with the public health safety and welfare. Ms. Janssen went over the approval criteria, Chapter 2-Land use, Light and heavy Industry, application materials, the classifications from the City of Spokane, Spokane County, and City of Liberty Lake. All three cities allow this type of use in their industrial zones. Ms. Janssen explained the conditional use permit process: the Hearing Examiner process and the recommendations. Questions: Commissioner Anderson asked why we deny anyone in the heavy industrial area from renting, leasing or buying. Mr. Kuhta responded that some jurisdictions take the approach of each successive intensive zone would allow everything that is less intensive. Other jurisdictions take the approach that industrial areas are intended just for industry. Industrial areas are available for high employment and high paying wage jobs. Planning Commission Minutes Page 2 of 3 Commissioner Stoy asked if there is any vacant ground available for a brand new facility or is this going to be leasable spaces that this is going to effect. Ms. Janssen responded that she did not know. However, the interaction with this applicant and others interested in this type of use is that they looking for large open span buildings without the support poles which are typically found in industrial areas. Further, rent in the industrial areas is more reasonable, Commission Neill asked how many applicants we have spoken with. Ms. Janssen responded that there have been a number of inquiries of uses of this kind, Commissioner Bates asked about the availability of land in I-I and I-2 zones. Mr. Kuhta responded that the City has a lot of vacant industrial land, but a lot of it is un-sewered, Mike Basinger recently presented a study of industrial lands to the City Council, . The report will be submitted into the next Planning Commission packet. Commissioner Bates asked if Barker Road was sewered yet. Mr. Kuhta responded that east of the industrial park is not sewered, The Department is putting together a study right now to see how much it would cost to put sewer out there. Commissioner Bates asked if along Trent was sewered. Mr. Kuhta responded yes, it is mostly sewered and all the Yardley areas have sewer and water. XL GOOD OF THE ORDER There was nothing for the good of the order, XIL ADJOURNMENT The being no other business the meeting was adjourned at 6.32 p,m. Bill Bates, Chairperson Mary Swank,PC Secretary Date signed ` 0 ` 7) Planning Commission Minutes Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 27, 2013 Department Director Approval Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ® executive session AGENDA ITEM TITLE: EXECUTIVE SESSION: Potential Acquisition of Real Estate; and Potential Litigation GOVERNING LEGISLATION: [RCW 42.30.110(1)(b) and(i)] PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: "I Move that Council adjourn into executive session for approximately forty-five minutes to discuss potential acquisition of real estate, and potential litigation, and that no action will be taken upon return to open session." 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