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2013, 08-13 Regular Formal Minutes MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday,August 13,2013 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff: Torn Towey, Mayor Mike Jackson, City Manager Gary Schimmels,Deputy Mayor Cary Driskell, City Attorney Dean Grafos, Councilmember Erik Lamb,Deputy City Attorney Chuck Hafner,Councilmember Mike Stone,Parks &Rec Director Rod Higgins,Councilmember John Hohman,Community Dev Director Ben Wick, Councilmember Eric Guth,Public Works Director Arne Woodard, Councilmember Mark Calhoun,Finance Director Marty Palaniuk,Planner Morgan Koudelka, Sr.Administrative Analyst Chris Bainbridge, City Clerk INVOCATION: In the absence of a pastor,Mayor Towey asked for several moments of silence. PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the Amended Agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: ' - .. . •• COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Woodard: reported he attended several National Night Out parties including some at SCOPE shops, and said they were very impressive. Councilmember Wick: no report. Councilmember Grafos: no report other than attending National Night Out parties. Deputy Mayor Schimmels: said he sponsored a National Night Out party and it was well attended. Councilmember Higgins: reported he also attended National Night Out parties; in celebration of their 25th Anniversary, he went to The Healing Lodge of the Seven Nations with Mayor Towey and said they have a very interesting education program in addition to their treatment centers. Councilmember Hafner: as a member of the SCOPE Board, said that SCOPE is the only program that operates as it does,and they are working on their certification,adding that Crime Stoppers will be coming under the SCOPE umbrella in the next few months. MAYOR'S REPORT: Mayor Towey reported that he attended a Regional Clean Air Committee meeting where they proposed a revision to the outdoor burning regulations, and said public comments, which will be accepted until September 20, should be directed to Matt Holmquist, 3104 Augusta Avenue in Spokane, or by logging onto their website. Mayor Towey stated he was part of a flag transfer which is done annually, transferring a flag from the Kennewick area to Spokane where it stays for one night then moves to Montana and the remainder of the states, the purpose of which is to honor all branches of the Council Regular Meeting 08-13-2013 Page 1 of 5 Approved by Council:08-27-2013 military; said he also attended a SCOPE National Night Out party, said the has been a member since 1996 and knows the programs and the impact they have on the community; said he and Councilmembers Higgins and Woodard went on a tour of City Hall with about 32 Japanese exchange students,which was a fun event; mentioned the Healing Lodge of the Seven Nations event; said that today he welcomed AWC (Association of Washington Cities)members at their annual member program at the Mirabeau Park Hotel. Mayor Towey then read a letter he received announcing that Deputy City Clerk Koudelka has received her Municipal Clerk Certification from the International Institute of Municipal Clerks, and he and Council congratulated her on her work and on receiving the Certification. PUBLIC COMMENTS: Mayor Towey invited public comment. Don Meier, 3910 S Eagle, Lane, 928-3700): encouraged the City to investigate the purchase of Painted Hills Golf Course; said he was here about three weeks ago and has heard nothing about his idea; said with the schools and our own parks, we have many recreational areas for most of the activities we enjoy, but said we don't have any golf courses; said golf courses are revenue-generating, and he encouraged the City to research the idea. City Manager Jackson gave his apologies to Mr. Meier for not following up with him on his previous statements, and said that Mr. Stone will make a presentation tonight, and Mr. Stone will contact him(Mr.Meier)tomorrow. Sylvia Passe, 11012 3`d: echoed the sentiments of Mr. Meier regarding the City purchasing Painted Hills Golf Course; said it could provide more jobs which would provide more taxes; and suggested Council think about the infrastructure that would be needed if houses were to be built in that location. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 07/18/2013 4421-4422;4424-4425; 29735; 718130117 $70,472.21 07/1 8/2013 29736-29770 $424,901.79 07/25/2013 29771-29794 $125,265.27 07/25/2013 29795-29852; 11629891; 724130007 $213,873.74 08/01/2013 5616-5637 $1,634.00 08/01/2013 29853-29877; 731130035 $1,699,525.90 08/02/2013 29878-29898 $142,931.97 GRAND TOTAL $2,678,604.88 b. Approval of Payroll for Pay Period Ending July 31, 2013: $435,989.94 c.Approval of July 23,2013 Council Meeting Minutes,Regular Formal Format d.Approval of July 30, 2013 Council Meeting Minutes, Study Session Format e.Approval of Resolution 13-007 Setting Planning Commission Public Hearing for Street Vacation It was moved by Deputy Mayor Schutt eels, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Second Reading Proposed Ordinance 13-010, Sign Code Revisions—John Hohman After City Clerk Bainbridge read the Ordinance title, it was moved by Deputy Mayor Schimmels and seconded to approve Ordinance 13-010, Sign Code Revisions as presented. Community Development Director Hohman briefly went over the proposed changes, including allowances for readerboards and flexibility for location of temporary signs; and said that this topic has been discussed several times before the Planning Commission and Council, including two public hearings before the Planning Commission. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. Council Regular Meeting 08-13-2013 Page 2 of 5 Approved by Council:08-27-2013 3. Second Reading Proposed Ordinance 13-011,Zayo Franchise—Cary Driskell After City Clerk Bainbridge read the Ordinance title, it was moved by Deputy Mayor Schimmels and seconded, to approve Ordinance 13-011, granting a telecommunications franchise to Zayo. City Attorney Driskell said this proposed ordinance/franchise replaces that which was originally granted to Columbia Fiber, which franchise has expired; and said this is also a ten-year franchise. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 4. First Reading Proposed Ordinance 13-012 Lighting Code Revisions—Marty Palaniuk After City Clerk Bainbridge read the Ordinance title, it was moved by Deputy Mayor Schimmels and seconded to advance Ordinance 13-012 to a second reading. After Planner Palaniuk briefly reiterated the changes that are proposed in the ordinance, Mayor Towey invited public comment. No comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed: None. Motion carried. PUBLIC COMMENTS: Mayor Towey invited public comment;no comments were offered. ADMINISTRATIVE REPORTS: 5. Surplus Items—Mark Calhoun Finance Director Calhoun explained that the last time the City declared property as surplus was in 2009, and since then, we have accumulated various pieces of office furniture and have a variety of equipment that has reached the point of being inoperable, obsolete, or excess to our needs; and he briefly went over some of the items to surplus, as noted on his accompanying materials. Councilmember Wick asked if we have checked with the School Districts to see if they could use any of the equipment, and Mr. Calhoun said the will contact them and provide the list of operable pieces, all of which he explained, have no real value. In response to a question of where the items are stored, Mr. Calhoun said they are stored in the wing building, near the Permit Center. Councilmember Woodard suggested non-profit organizations might like to know about this and Mr. Calhoun said he would place an ad in the newspaper. There were no objections to placing this item on the next consent agenda for council approval. 6.Estimated Revenues and Expenditures for 2014 Budget—Mark Calhoun Finance Director Calhoun explained that this is the second occasion where Council will discuss the 2014 budget, the first being the June 18 council retreat; and said when the budget is ready to adopt, Council will have had seven opportunities to discuss it, including tonight; he mentioned the upcoming public hearing August 27, that tonight is a prelude to that hearing, which in turn is a prelude to Mr. Jackson's presentation of the preliminary budget. Mr. Calhoun said all spreadsheets are still draft, and while he does not anticipate a lot of changes, he does anticipate there will be some. After Mr. Calhoun went through his PowerPoint presentation, Mr. Grafos asked if the general fund will be broken down in each department as to the increase and to the wages and benefits, and Mr. Calhoun said yes, he would have those figures available. 7. Lodging Tax Update—Mark Calhoun A process of budget, Finance Director Calhoun explained, also includes the determination of the 2% lodging tax; he said he estimates we will receive about $490,000 next year; and he went over the annual budget development including the determination of lodging tax proceeds, all as explained in his August 13, 2013 Request for Council Action form. Mr. Calhoun said previous Council discussions touched on the idea of having a procedure or methodology to guide the City in future tax allocation decisions, but it was determined Council would wait until the legislation was finalized. Mr. Calhoun said Council might want to have goals and priorities for use as a starting point in these future discussions; and said based on Council direction tonight, he would convey Council's desire for priorities and goals at the upcoming Lodging Tax Committee (LTAC) meeting set for Thursday. Mr. Calhoun also noted that staff met with Council Regular Meeting 08-13-2013 Page 3 of 5 Approved by Council:08-27-2013 Councilmember Wick, chair of the LTAC and the legislative changes have been incorporated into a revised application for lodging tax fiends. Councilmember Wick distributed a copy of his drafted potential Council goals and priorities for lodging tax,which included three suggestions: 1. "In addition to overnight visits consider the potential economic impact of tourist related shopping and dining. 2. Utilize funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley(this option is limited to facilities owned by a municipality or public facility district). 3. Prefer programs, projects or events that have the goal of becoming operationally self-sustaining in the future." Councilmember Wick said the tourism designation like sand volleyball tournaments or events at Plantes Ferry park would bring visitors to our City; he spoke of lighting or other possible park improvements; mentioned the Centennial Trail and possible improved access points to encourage river rafting; and said of course, each entity would have to apply to the Lodging Tax Tourism Committee. Councilmember Woodard mentioned he is aware of the concerns of the hoteliers with diluting the "heads and beds issue" since money comes from people staying overnight; and said he realizes there is an impact also on shopping and dining; and mentioned the idea of Visit Spokane and the hoteliers helping the legislature put something in place that would help those enterprises contribute to the tax; said the hoteliers are the ones collecting the funds and if the funds are diluted they aren't replenished; said he also wants to be cautious in improving someone else's facilities Iike the County's Fairgrounds; but likes the idea of promoting entities to help them become self-sustaining. Mr. Jackson said staff can work to put these goals together and bring them back to Council for further review in a more final form. Councilmember Wick explained that this is not an additional tax the hoteliers collect but is actually a state rebate of the State's portion of the tax, and that sometimes people forget that dining and shopping contribute to sales tax; said he would prefer not to just focus on heads in beds. Mayor Towey said the feels all three suggestions are good proposals for the LTAC to consider, but he realizes they are not a mandate. Councilmember Grafos mentioned the hoteliers need to have a broader focus on the community and Councilmember Wick's goals broaden that, and said he likes it. Mayor Towey called for a short recess at 7:10 p.m., and reconvened the meeting at 7:22 p.m. S. Commute Trip Reduction Interlocal—Morgan Koudelka Senior Administrative Analyst Koudelka discussed the Intergovernmental Agreement for Commute Trip Reduction, which allows the Spokane County Commute Trip Reduction (CTR) department to keep the City's state-issued CTR funds in return for administering the plans and ordinances for all affected employers within the City of Spokane Valley; said the current agreement expired June 30, 2013, and this new agreement would, as the previous agreement did, be good for two years; and that the only change is the amount, date and some of the names who sign the document. There was Council consensus to place this Interlocal agreement on the next Council Consent Agenda. 9. Street Preservation Phase 2—Eric Guth Public Works Director Guth explained about the Phase 2 update for 2013 Street Preservation, as noted on his August 13, 2013 Request for Council Action Form; explained the rationale for delaying the four projects until spring of 2014, adding that the funding partner agrees with the delay as they are not interested in investing in the construction so late in the season; and said we have four years to expend the funds. Mr. Guth also stated that Washington Department of Transportation was also not interested in only doing a portion of the projects. Council Regular Meeting 08-13-2013 Page 4 of 5 Approved by Council:08-27-2013 10.Park Acquisition Needs—Mike Stone Due to a potential conflict of interest, Councilmember Wick recused himself from this agenda item and left the dais at 7:32 p.m. Parks and Recreation Director Stone explained that staff has been working on the update of the MasterPlan for over a year now; and anticipates completion before the end of this year, and said they have held numerous public meetings and conducted a citizen survey. One of the main themes, Mr. Stone explained, is park acquisition, and said the current level of available park property does not meet current or future needs of citizens, and said we are lacking in several special use facilities. Mr. Stone said tonight's focus is on the former Painted Hills property, and Mr. Stone explained the park acquisition needs as noted in his PowerPoint; and he suggested acquisition of parkland on or near the Painted Hills Property; said the property consists of 91 acres and is likely the last available large piece of property in our city; said this acquisition would fulfill the MasterPlan goal to acquire property; said the potential for such property is immeasurable, and could be used for walking/hiking trials, pet park, cross country skiing, playgrounds, sand volleyball courts, car shows, disc golf, farmers' market, and driving range/par 3 course; just to name some suggestions. Mr. Stone said the property is for sale with a foreclosure sale scheduled September 13. City Manager Jackson said tonight is a first touch on this information; that staff can come back with further information; and he asked if Council would like to discuss this at another meeting and in the meantime, staff can do additional research. Councilmember Grafos said he would like further discussion and said we should at least look at it to see if it makes sense. Mr. Jackson asked if that is Council's consensus. Mr. Jackson acknowledged Council consensus to bring this back and noted there was no objection to moving forward for more information on a future council meeting. The discussion ended and Councilmember Wick returned to the dais at 7:48 p.m. 11.Advance Agenda—Mayor Towey. There were no suggestions for the advance agenda. 12.Parks and Recreation Quarterly Report was an information only item and not reported or discussed. CITY MANAGER COMMENTS Mr. Jackson extended apologies to Mr. Meier concerning staff not contacting him after his initial visit to Council, and said our goal is to be 100%responsive. 13. EXECUTIVE SESSION [RCW 42.30.110(1)(b) and (g)] Potential acquisition of real estate; and review performance of a public employee. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into executive session for approximately forty-five minutes to discuss acquisition of real estate, and to review the per for mance of a public employee; and that no action will be taken upon return to open session. Council adjourned into Executive Session at 7:52 p.m. At 9:34 p.m., Mayor Towey declared Council out of Executive Session, at which time it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn. The meeting adjourned at approximately 9:35 p.m. _- "r ..�� 7:7-) �T�nas E. Tbivey,Mayor e 61-"C---f----a____ ATT S r k hristine Bainbridge, City Clerk Regular Meeting 08-13-2013 Page 5 of 5 Approved by Council:08-27-2013 GENERAL PUBliC COMMENT SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING \\\\ August 13, 2013 GE ER TL CITIZEN COMMENTS YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTE: Please sign in if you wish to make public comments. NAME TOPIC OF CONCERN YOUR COMPLETE TELEPHONE PLEASE PRINT YOU WILL SPEAK ADDRESS ABOUT Diu 6 a6 ___ !, 7-L-,j iii L4— -- /ei S, ‘1),01-4t7-- _ 32[ 0 9Z -3 c C_ / A c,:,.Lei' /<<..t SI , 0, 4v Po, ,C (/) /z L/ . Please note that once information is entered on this form, it becomes a public record subject to public disclosure. Councilmember Wick's Suggested Lodging Tax Goals . Along with overnight visits, consider the potential economic impact of tourist related shopping and dining. • Utilize funds for capital expenditures to develop tourism destination facilities/venues within the City of Spokane Valley. . Prefer programs/projects/events that have the goal of becoming self- sustaining in the future.