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13-140.00 Spokane County: CDBG Grant - Street Improvements'h: s i APO CHRISTINE BARADA COMMUNITY SERVICEs, HOUSING, AND COMMUNITY DEVELOPMENT DEPARTMENT DIRECTOR To: 2013 Community Development Block Grant (CDBG) Subrecipient From: Community Services, Housing, and Community Development Department Date: August 15, 2013 Re: 2013 Subrecipient Agreements Enclosed is a signed executed copy of your 2013 CDBG Subrecipient Agreement. The Board of County Commissioners finalized our agreements with the U.S. Department of Housing and Urban Development on August 15, 2013. This letter serves as your written notice to proceed. Please take the time to familiarize yourself with the program requirements. Specifically take note of Section VI, Paragraph L regarding Adoption of Code of Conduct / Conflict of Interest Policy. This is an area of concern since it resulted in numerous findings this past program year. This language must be in your current policies, or it must be incorporated into your policies within 30 days after this subrecipient agreement was executed. You may begin incurring project costs (retroactively from July 1, 2013), provided those costs are eligible and in accordance with regulations and requirements outlined in the agreement. Prior to disbursing the funds to your agency, you must submit a Signature Authorization Letter on your organizations letter head. A sample of the Signature Authorization Letter is contained as an Exhibit in the 2013 Program Year Project Management Manual. Please contact your project administrator, Pat Stretch at 477 -4489 or pstretchAspokanecounty.org if you have any questions regarding your 2013 CDBG project. We are looking forward to working with you during program year 2013, and wish you success with your project. 312 WEST 8T" AVENUE • FOURTH FLOOR • SPOKANE, WA 99204 PHONE: (509) 477 -5722 • FAx: (509) 477 -6827 • RELAY SERVICE OF WASHINGTON: 1-800-833-6384 • www.SPOKANECOUNTY -ORG a. I HOUSNG OPPORTUNTY C)o (3 - I o AGREEMENT BETWEEN CPOKANE C OTTNTV AND IN CONJUNCTION WITH GRANT 1. Subrecipient 2.Contract Amount 3. Tax ID# REDACTED City of Spokane Valley $183,609 4. DUNS# 11707 East Sprague, Suite 106 Spokane Valley, WA 99206 168240617 6. County's Representative 5. Subrecipient Representative Community Services, Housing, and Community Development Tim Crowley Nfike Jackson Division Manager 11707 East Sprague, Suite 106 312 West 8a' Ave Spokane Valley, WA 99206 Spokane, WA 9924 509- 720 -5334 7. Subrecipient 8. Original Grant ID# 9. Start Date 10. End Dat ID # CDBG 13 -13 B 13 U C 5 3 0 0 0 4 07/01/13 06/30/1 11. Funding Source: (x � Federal 12. Federal Funds (as applicable) CFDA # Federal Agency: $1,334,154 14.218 HUD 13. Contractor Selection Process: 14. Contractor Type: (check all that apply or qualify) (check all that apply) (� Sole Source Private Organization/Individual A/E Services (x) Public Organization /Jurisdiction l Competitive Bidding () VENDOR (� Pre - approved by Funder ( x] SUBIRECIPIENT ( Non -Profit For -Profit 15. Grant Purpose: Street Improvements 16. COUNTY and the Subrecipient, as identified above, acknowledge and accept the terms of this Agreement and attachments and have executed this Agreement the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Agreement are governed by this Agreement and the following other documents incorporated by reference: (1) Exhibit "A "- Application, and (2) Exhibit 661199- Assurances FOR THE SUB FOR ]PIENT: rAL 211 5 �3 Signa ure Dafe Sign re Date e aL -1 Name Name At r 06 Title Title P ROVED AS TO FORM ONLY: Je ifer Pea n Stapleton Date Grants Administrator (FACE SHEET) This document contains confidential tax information and has been redacted pursuant to RCW 82.32.330. Page 1 of 1 You may petition for a review of our findings pertaining to any redacted or withheld documents pursuant to Spokane Valley Municipal Code (SVMC) 2.75.080; and obtain judicial review pursuant to RCW 42.56.550. COMMUNITY DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT (Government Entity) Project Number CDBG13 -13 This Subrecipient agreement, hereinafter referred to as the "Agreement ", is executed by SPOKANE COUNTY, a political subdivision of the State of Washington, through its COMMUNITY SERVICES, HOUSING, AND COMMUNITY DEVELOPMENT DEPARTMENT (CSHCD), hereinafter referred to as the County and SPOKANE VALLEY, a political subdivision of the State of Washington, whose address is 11707 E. SPRAGUE, SUITE 106, SPOKANE VALLEY, WA 99206, hereinafter referred to as the "Subrecipient ", and together referred to as the "Parties ". IN CONSIDERATION OF PROMISES MADE HEREIN AND THE MUTUAL BENEFIT DERIVED THEREFROM BY THE PARTIES MUTUALLY AGREE AS FOLLOWS: 1. PURPOSE 1.1. The purpose of this Agreement is the funding and completion of the project(s) identified as the Adams Road Resurfacing Project, hereinafter referred to as the "Project ", which is a federally funded project through the Community Development Block Grant (CDBG) program hereinafter referred to as "CDBG ", from the United States Department of Housing and Urban Development (HUD), hereinafter referred to as "HUD ", (CFDA # 14.218). 1.2. Acceptance of the Spokane County 2010 -2014 Housing and Community Development Consolidated Plan and 2013 Annual Action Plan by HUD and a contract between HUD and the County authorizing the County's Community Development Block Grant Program (hereinafter the "HUD Contract ") is a condition precedent to the County's performance under this Agreement. 1.3. CDBG funds will provide for approximately ninety percent (90 %) of the Engineering costs not to exceed fifteen thousand nine hundred sixty six Dollars ($15,966.00) and eighty six percent (86 %) of the Construction costs, not to exceed one hundred sixty seven thousand six hundred forty three Dollars ($167,643.00), as identified in the budget, pursuant to the terms of this Agreement. Only funds for the reimbursement of actual allowable costs will be disbursed to the Subrecipient. Any funds allocated for the Project remaining after reimbursement to Subrecipient of all actual allowable costs pursuant to this Agreement shall be retained by the County. 2. AGREEMENT AND EXHIBITS 2.1. This Agreement shall consist of this Subrecipient Agreement and all exhibits (Exhibits A — F) that are referred to herein. Any exhibits, attachments or addenda referred to herein and /or attached to this Agreement and any Amendments hereto, are incorporated herein as if set forth in full. CDBG 13 -13 Subrecipient Agreement Page 1 of 22 3. PERIOD OF PERFORMANCE 3.1. Contingent on the receipt of a notice to proceed from the County, this Agreement shall be effective July 1, 2013 and shall be completed no later than June 30, 2014, hereinafter referred to as the Project Period. 3.2. If the HUD Contract is not executed prior to July 1, 2013 or if for any other reason the effective beginning date of this Agreement is delayed, funding of this Agreement shall be delayed until a notice to proceed from the County is received by the Subrecipient. The Subrecipient may not rely upon the County for payment of nor shall the County be obligated to reimburse the Subrecipient as a result of such delay in the availability of funds, for any costs incurred or written or oral commitments made by the Subrecipient prior to receipt of the notice to proceed from the County. 3.3. Except as stated herein, the Project Period may be changed only by amendment to this Agreement executed no less than forty -five (45) days in advance of the expiration date of this Agreement, acceptance of which amendment shall be within the sole discretion of the County. 4. SCOPE OF SERVICES 4.1. The Subrecipient will plan, administer and implement the Project as described in the Subrecipient's Grant Application, as amended, with supplemental forms (Exhibit A), which are incorporated herein by reference as though fully set forth. The Subrecipient shall adhere to agreed upon budgets, schedules, and commitments. 5. FUNDING 5.1. Fundinq Sources: Funding sources under this Agreement are as follows: Community Development Block Grant Funds (CFDA # 14.218) $183,609.00 5.2. Maximum Funding: Total maximum funding under this Agreement is one hundred eighty three thousand six hundred nine Dollars and No Cents ($183,609.00). 5.3. Requests for Reimbursement: 5.3.1. The Subrecipient shall submit requests for reimbursement of actual allowable costs incurred by the Subrecipient in performance of this Agreement and in accordance with the attached budget, included in Exhibit A. Requests for reimbursement must be accompanied by documentation substantiating eligibility of costs for which reimbursement is requested. The Subrecipient shall submit the final requests for reimbursement not later than thirty (30) days after this expiration of the close of the Project period. The final request for reimbursement shall provide a reconciliation of actual revenue and expenses for the entire period of this Agreement. CDBG 13 -13 Subrecipient Agreement Page 2 of 22 5.3.2. Costs incurred prior to the effective date of or after the expiration date of this Agreement, ineligible costs, or unallowable costs, will not be reimbursed by the County, unless approved by the County and subject to this Agreement being signed by all parties. 5.3.3. Only those budget line items that appear in the budget section of Exhibit A will be considered for reimbursement, and only in those percentages outlined in Section 1. Purpose. 5.3.4. No change(s) to the budget shall be binding upon the Parties except by amendment to this Agreement executed pursuant to the General Terms and Conditions of this Agreement. 5.3.5. For all construction projects, the use of any CDBG funds designated as "contingency funds" in the project budget, included in Exhibit A, must be reviewed and approved by the County. 5.3.6. If allowable actual costs for a given month are less than the budgeted amount pursuant to the budget, included in Exhibit A, reimbursement shall not exceed the allowable actual costs. The maximum allowable monthly payment shall equal the total budget maximum to date less the total payments to date. 5.3.7. All funds obligated or committed by the Subrecipient to contractors, suppliers, etc. during the Project Period must be expended on or before June 30, 2014. CDBG funds, which are not expended by June 30, 2014, shall be returned to the County. 5.4. Circulars: 5.4.1. Federal Office of Management and Budget (OMB) Circular A -87, Cost Principles for State, Local and Indian Tribal Governments (located at 2 CFR Part 225), OMB Circular A -102, Grants and Cooperative Agreements with State and Local Governments (as amended), OMB Circular A -133 Audit Requirements, and Revised Code of Washington (RCW) 43.09.200 shall apply to the Agreement and to all funds disbursed hereunder. Except as noted in the Agreement, costs are reimbursable under Washington State Budgeting Accounting Reporting System (BARS), including all supplements and revisions thereto, prescribed by the Washington State Auditors Office. 5.5. Administrative Costs: 5.5.1. Administrative costs for the performance of the Agreement shall not exceed the amount identified in the Budget, included in Exhibit A. As used in this Agreement, administrative costs shall be defined as: Costs for general operation of direct service agencies in support of the Project, and includes the cost for Project administration, activities performed for Project management purposes, accounting, record keeping, general clerical support, activities of the Board of Directors, and similar costs. 5.6. Recovery of Overpayment to Contractor: 5.6.1. The Subrecipient shall not be reimbursed more than the amount of the allowable costs of performance of this Agreement. When the Subrecipient, the County, or any other state or federal agency determines CDBG 13 -13 Subrecipient Agreement Page 3 of 22 that the Subrecipient has received payments under this Agreement in excess of reimbursement described in the reimbursement subsection of this Agreement, or otherwise not in conformity with the Agreement, the County shall recoup those payments, together with interest, as provided at 24 CFR, Part 85, from what would otherwise be the County's liability under this Agreement. If the Subrecipient receives a notice of overpayment, which the County shall be required to timely provide, the Subrecipient may protest the overpayment determination pursuant to the Dispute Resolution Section of this Agreement. Failure to invoke said section within fifteen (15) days of receipt of a notice of overpayment will result in an overpayment debt against the Subrecipient. 5.7. Fiscal Management: 5.7.1. All financial transactions involving CDBG funds are subject to the regulations, policies, guidelines and requirements contained in the Office of Management and Budget Circular A -87 Cost Principles for State, Local and Tribal Governments (located at 2 CFR, Part 225), as applicable, which describes eligible costs, and 24 CFR 85.20 which describes financial management system requirements as they relate to acceptance and use of federal funds, 24 CFR 570 or other superseding document. Interest or other income earned on CDBG advances must be repaid to HUD via the County. 5.7.2. The Subrecipient shall establish and maintain a system of accounting and internal controls that comply with generally accepted accounting principles and all federal, state, and local accounting principles and governmental accounting and financial reporting standards that are applicable to federal, state and /or local grants, awards, and /or contracts. 5.7.3. The Subrecipient shall ensure that construction and management of the Project is done in the most cost effective and efficient manner possible. 5.7.4. The Subrecipient's financial management system at a minimum shall: 5.7.4.1. Be a viable, single organizational entity capable of effective and efficient processing of all of the fiscal matters, including proof of adequate protection against insolvency; 5.7.4.2. Have the ability to pay for all expenses incurred during the Agreement period, including services that have been provided under the Agreement but paid after the Project period; and 5.7.4.3. Include source documentation in support of allowable actual costs necessary to indicate costs incurred by the Subrecipient directly relating to the cost identified in the Budget. 5.8. Audit: 5.8.1. If Subrecipient expends a total, from all income sources, of Five Hundred Thousand Dollars, ($500,000.00) or more of federal funds per fiscal year, then no later than six (6) months after the end of the Subrecipient's fiscal year, the Subrecipient shall have an independent fiscal audit conducted of its financial statement and condition, regarding the performance of this Agreement, readily delineating CDBG funds received from the County. The audit shall comply with OMB Circular A -133 and 24 CFR Part 85. CDBG 13 -13 Subrecipient Agreement Page 4 of 22 5.8.2. The Subrecipient shall submit its audit report, including any "Management Letter' and /or all other correspondences referred to in the audit report, along with Subrecipient's response to the audit and corrective action plan, if any, no later than thirty (30) days after completion of the audit. The independent auditor's working papers shall be made available for the County review, upon request by the County. 5.8.3. Failure to engage auditors and provide proof of such engagement prior to the due date of the audit report to the County shall be considered contractual non - performance. In such event, the County reserves the right to withhold not more than one hundred fifty percent (150 %) of the reasonably estimated cost of the required audit from reimbursement due at the end of the audit year or final reimbursement pending compliance with this section of this Agreement. This subsection shall survive the termination or other expiration of the Agreement. 5.9. Payment Obligation: 5.9.1. Payment made under this Agreement is intended by both Subrecipient and the County to be inclusive of all services provided under this Agreement, and constitutes the County's only financial obligation under the Agreement irrespective of whether the cost to the Subrecipient of providing services exceeds that obligation. 6. FRAUD AND ABUSE 6.1. Fraud means an intentional deception or misrepresentation made by a person with the knowledge that the deception could result in some unauthorized benefit to himself or some other person and includes any act that constitutes fraud under applicable federal or State law. Abuse means provider actions that are inconsistent with sound fiscal, business, or medical practices and result in an unnecessary cost or reimbursement for services that are not necessary or that fail to meet professionally recognized standards. The Subrecipient shall do the following to guard against Fraud and Abuse: 6.1.1. Create and maintain a mandatory compliance plan that includes provisions to educate Subrecipient's staff of the false claim act and whistle blower protections; 6.1.2. Develop written policies, procedures, and standards of conduct that articulate the Subrecipient's commitment to comply with all applicable federal and State standards; 6.1.3. Designate a compliance officer and a compliance committee that is accountable to senior management; 6.1.4. Provide effective ongoing training and education for the compliance officer and the staff of the Subrecipient; 6.1.5. Facilitate effective communication between the compliance officer and the Subrecipient's employees and the Subrecipient's sub Subrecipient's; 6.1.6. Enforce standards through well - publicized disciplinary guidelines; 6.1.7. Conduct internal monitoring and auditing; CDBG 13 -13 Subrecipient Agreement Page 5 of 22 6.1.8. Respond promptly to detected offenses and develop corrective action initiatives; and 6.1.9. Report fraud and /or abuse information to CSHCD as soon as it is discovered to include the source of the complaint, the involved individual(s) nature of fraud or abuse complaint, approximate dollars involved, and the legal and administrative disposition of the case. 7. GENERAL TERMS AND CONDITIONS 7.1. Relationship: 7.1.1. The relationship of the Subrecipient to the County shall be that of an independent contractor. No provision of this Agreement is intended or deemed to create any relationship between the Parties hereto other than that of independent entities contracting with each other solely for the purpose of effecting the provisions of this Agreement. Neither of the Parties hereto, nor any of their respective employees, shall be construed to be the agent, employee, representative, joint venture, or partner of the other. 7.1.2. The Subrecipient and its employees or agents will not hold themselves out as, nor claim to be, an agent, officer or employee of the County, nor will they claim any of the rights, privileges or benefits which might accrue to County employees. 7.1.3. Subrecipient shall be responsible for all federal and /or state tax, industrial insurance, and Social Security liability that may result from the performance of services, and resulting compensation, for services described herein. 7.2. Modifications and Amendments: 7.2.1. Except as provided otherwise herein, this Agreement may be amended only in writing by agreement of all parties hereto. 7.2.2. The Subrecipient hereby acknowledges that this Agreement is subject to all Federal statutes, Federal regulations, RCWs, and WACs applicable to this Agreement. Any provision of the Agreement which conflicts with federal and state statutes or regulations is hereby amended to conform to the provisions of federal and state law and regulations. Such amendment of the Agreement will be effective on the effective date of the statutes or regulations necessitating it and will be binding on the Parties even though such amendment may not have been reduced to writing and formally agreed upon and executed by the parties. The County will provide notice of such amendment required by this paragraph when the County is aware of them. The Subrecipient agrees to accept, and execute any and all amendments offered by the County needed to effectuate the Federal statute, Federal regulation, RCW, and /or WAC. 7.2.3. Any proposed change(s) in the project scope of service, budget, location, or the number of beneficiaries served as described in the Subrecipient's Grant Application and Final Project Proposal (Exhibit A), must be submitted in writing to the CSHCD for approval prior to incurring any CDBG 13 -13 Subrecipient Agreement Page 6 of 22 project costs or implementing any substantial project modifications. Any such changes shall be considered a request to modify or amend this Agreement. 7.3. Waivers: 7.3.1. No employee of the County or the Subrecipient has the power, right or authority to waive any of the terms, conditions and /or covenants of this Agreement. 7.3.2. The waiver of any breach or violation of any provision of this Agreement shall not operate as or be construed to be a waiver of any subsequent breach of the Agreement. 7.3.3. The failure of the County or the Subrecipient to enforce any of the terms or covenants of this Agreement or the failure to require performance under the Agreement shall not be construed as a waiver nor in any way affect the validity of the Agreement or the right of the County or the Subrecipient to enforce each and every term of the Agreement. 7.4. Assignability: 7.4.1. The Subrecipient shall not assign any interest in this Agreement and shall not transfer any interest in this Agreement to any party (whether by assignment or novation) without prior written consent of the County. The County may assign all or any of its interest in this Agreement as may be deemed necessary in the sole discretion of the County. 7.5. Drug -Free Workplace Act of 1988: 7.5.1. The Subrecipient will comply with the Drug -Free Workplace Act of 1988, P.L. 100 -690, and shall certify that they will maintain a drug -free work place, develop and adopt a written policy and implement organizational policies and procedures as required by the Drug -Free Workplace Act of 1988, related laws and regulations. 7.6. Exhibits: 7.6. Any exhibits, attachments or addenda referred to herein and /or attached to this Agreement and any Amendments hereto, are incorporated herein as if set forth in full. 8. ACCESS, EXAMINATION, AUDIT, AND MONITORING 8.1. The County shall provide technical assistance to the Subrecipient, to the extent practicable, regarding compliance with federal program requirements throughout the project period. The County will monitor the performance of services and evaluate accomplishments and compliance with the terms of this Agreement throughout the project period. Monitoring may include a visit to the project site or to the Subrecipient organization. 8.2. The Subrecipient shall cooperate with the County or its agent in the evaluation of Subrecipient's performance under this Agreement and make available all information reasonably required by any such evaluation process. The results and records of said evaluations shall be maintained and disclosed in accordance with RCW 42.56 and /or 5 USC 552 (Freedom of Information Act). CDBG 13 -13 Subrecipient Agreement Page 7 of 22 8.3. The Subrecipient shall provide right of access to its facilities, including those of any subcontractor, to the County, the state, and /or federal agencies or officials at all reasonable times in order to monitor and evaluate the services provided for herein. The County shall provide reasonable notice of any County monitoring or evaluation, unless the County has reason to believe that monitoring without notice is necessary. The County shall monitor the Subrecipient programmatically and financially on site within the sole discretion of the County. The Subrecipient shall make available to the County, the state auditor, and /or HUD all records, books or pertinent information which Subrecipient shall have kept pertaining to this Agreement and as required by this Agreement, Federal law and /or Washington law. Subrecipient shall also furnish such progress reports, schedules, financial and costs reports, and other such program or fiscal data reasonably required to evaluate the performance of this Agreement. 8.4. The Subrecipient shall respond timely and accurately to requests from the County to provide information necessary to respond to inquiries from HUD or other entities having authority to make such request. 8.5. The Subrecipient agrees to notify the County in advance of any state or other formal inspections, audits, accreditation or program reviews and provide to the County copies of said review, including any final written plan of correction or other written response, within thirty (30) days of receipt. 8.6. This section shall remain effective pursuant to 24 CFR 570. 9. SUSPENSION AND TERMINATION 9:1. This Agreement may be suspended or terminated in whole or in part as follows: 9.1.1. By fulfillment. The Agreement will be considered to be terminated upon fulfillment of its terms and conditions; 9.1.2. By mutual consent. The Agreement may be terminated or suspended, in whole or in part, at any time, if both Parties consent to such termination or suspension. The conditions of the suspension or termination shall be documented in a written amendment to this Agreement; 9.1.3. For cause. The County may suspend or terminate this Agreement in whole or in part, for cause, when the Subrecipient has failed in whole or in part to meet its commitments and obligations as outlined in this Agreement and /or when the County deems continuation to be detrimental to its interests. 9.2. The suspension process may include, but is not required to include, the following steps: 9.2.1. When an issue involving non - performance or insufficient performance arises, the County will engage in informal discussions with the Subrecipient. The Subrecipient shall correct any deficiencies in performance. Technical Assistance, to the maximum extent practicable, will be provided by the County to help the Subrecipient successfully conduct the activity. 9.2.2. If informal discussion does not result in improved performance, the County may schedule a monitoring visit to review the area of CDBG 13 -13 Subrecipient Agreement Page 8 of 22 performance that must be improved. A written report will be provided to the Subrecipient which will outline the results of the monitoring and identify the specific performance deficiencies. The Subrecipient shall respond to the report with a proposed course of corrective action and a time frame in which to implement corrective actions. 9.2.3. If the Subrecipient fails to improve the performance problem area, the Subrecipient will be notified by the County in writing, that the Agreement is .suspended. CDBG funds may not be expended for any activities that have been suspended. 9.2.4. Suspension will (except in the case of illegal or improper action) include an identification of the specific performance deficiencies, the required course of corrective action, and a timeline for achieving the corrections. Corrective action plans shall require a fifteen (15) to sixty (60) day period of resolution (within the County's discretion, depending upon the performance issue). 9.2.5. Suspension will only be lifted by the County upon Subrecipient's correction of the deficient performance to the County's satisfaction as evidenced by a written release from the Director of the CSHCD. 9.2.6. The suspended Subrecipient may not enter into any subsequent Subrecipient Agreement with the County (even for another project or different year's HOME or CDBG funding). 9.2.7. Subject to the suspension process described above termination will occur when corrective action is not completed in a timely fashion as prescribed. 9.2.8. Improper or illegal use of funds will result in immediate suspension and /or termination within the County's sole discretion. Suspension and /or Termination in this case may be initiated by telephone or personal contact with a written confirmation to Subrecipient within five (5) business days. The confirmation of suspension and /or termination to Subrecipient shall specify the reasons for suspension and /or termination and notify the Subrecipient of the County's future course of action regarding the improper or illegal action. 9.2.9. Illegal or improper mishandling of funds or conduct which endangers, discriminates against, or otherwise subjects project beneficiaries to harm, may also result in a report of the conduct to appropriate legal authorities. 9.3. The County reserves the right to terminate this contract, in whole or in part, immediately upon receipt of notice to the Subrecipient, in the event expected or actual funding to the County from the Federal government or other sources is withdrawn, reduced or eliminated. 9.4. In the event of suspension, further payment may be withheld until the Subrecipient takes corrective action or the County terminates the Agreement. 9.5. In the event of termination, County will notify the Subrecipient in writing of its determination to terminate, the reason for such termination, and the effective date of the termination. CDBG 13 -13 Subrecipient Agreement Page 9 of 22 9.6. Upon termination an accounting shall be done to determine what, if any, payments are due to the Subrecipient or what, if any, refund is due from the Subrecipient. 9.7. Actions by either party under this Article shall not constitute a waiver of any right or claim by either party arising from this Agreement. 10. DISPUTE RESOLUTION 10.1. The Subrecipient and the County shall work together in good faith to resolve any disputes about their contractual relationship under this Agreement. If the Parties are unable to resolve a dispute arising from this Agreement within fifteen (15) days following the date one Party sends written notice of the dispute to the other Party, the dispute may be submitted by either party to the Director of the CSHCD ( "Director"). 10.2. The Director's decision shall be made within ten (10) business days of receipt of the dispute, unless circumstances warrant a reasonable delay in said response. 10.3. Either party shall have the right to pursue relief in a court of competent jurisdiction, if the Director does not resolve the dispute to their satisfaction. The Parties may mutually agree to resolve the dispute through an alternative dispute resolution mechanism, including but not limited to arbitration or mediation. 10.4. In any dispute arising in connection with this Agreement, each Party shall be required to pay its own costs and expenses, including attorney's fees incurred in connection therewith, in preparation therefore and on appeal therefrom and in any bankruptcy proceeding related thereto. 11. SEVERABILITY 11.1. If any provision of this Agreement, or portion thereof is held invalid by any court of rightful jurisdiction, the remainder of this Agreement shall not be affected, providing the remainder continues to conform to applicable Federal and State law(s) and regulations and can be given effect without the invalid provision. 12. MAINTENANCE AND RETENTION OF RECORDS AND REPORTS 12.1. The Subrecipient shall maintain such program records as may be required by applicable Federal, State and County regulations, all of which are incorporated herein by reference. 12.2. Records Maintenance: 12.2.1. Subrecipient shall maintain accounts and records, including personnel, property, financial and programmatic records, and other such records as may be reasonably required by CSHCD to ensure proper accounting for all Agreement funds and compliance with this Agreement. 12.2.2. Fiscal books, records, documents, reports and other data shall be maintained in a manner consistent with generally accepted accounting principles and retained for a period prescribed by any applicable tolling or other statue, but in no instance less than six (6) years after termination of CDBG 13 -13 Subrecipient Agreement Page 10 of 22 this Agreement. 12.2.3. Subrecipient shall provide a written Records Maintenance Policy and Procedures which will cover records storage, retention, and disposition procedures. 12.2.4. For the same period, Subrecipient shall maintain records sufficient to substantiate CSHCD's statement of its organization's structure, tax status, capabilities, and performance. 12.2.5. Subrecipient shall deliver to CSHCD upon request all Board of Directors meeting minutes, and other committee or subcommittee minutes where activity under the Agreement was discussed. Subrecipient shall have the right to redact out information that does not relate to activity under this Agreement. 12.2.6. Maintain records in a manner consistent with requirements of 24 CFR 570.506. 12.3. Records Retention: 12.3.1. During the term of this Agreement and for six (6) years following termination or expiration of this Agreement, or the period of time specified at 24 CFR 85.42 as modified by 24 CFR 570.502(a)(16) OR 24 CFR 84.53 (b) as modified by 24 CFR 570.502(b)(3)(ix)(A) and (B), whichever period is longer, or if any audit, claim, litigation, or other legal action involving the records is started before expiration of the six (6) year period, the records shall be retained until completion and resolution of all issues arising there from or until the end of the six (6) year period, whichever is later. 12.3.2. The Subrecipient shall maintain records sufficient to: 12.3.2.1. Document performance of all acts required by law, regulation, or this Agreement; 12.3.2.2. Substantiate the Subrecipient's statement of its organization's structure, tax status, capabilities, and performance; and 12.3.2.3. Demonstrate the accounting procedures, practices, and records that sufficiently and properly document the Subrecipient's invoices to the County and all expenditures made by the Subrecipient to perform as required by this Agreement. 12.3.3. The Subrecipient shall cooperate in all reviews, including but not limited to, surveys, and research conducted by HUD. 12.3.4. Evaluations under this Agreement shall be done by inspection or other means to measure quality, appropriateness, and timeliness of services, and to determine whether the Subrecipient are providing service to individuals in accordance with the requirements set forth in this Agreement and applicable State and federal regulations as existing or hereafter amended. 12.3.5. Subrecipient shall maintain books, records, documents, and other materials relevant to this Agreement which sufficiently and properly reflect all payments made. CDBG 13 -13 Subrecipient Agreement Page 11 of 22 12.3.6. Project shall include evidence of benefit to low and moderate income persons, description of the work, financial records (source and use of funds, authorization to expend funds, obligations, unobligated balance, assets, liabilities, outlays and income), property acquisition, fair housing, equal opportunity, property disposition, etc. The public shall be granted reasonable access to all "public records" pursuant to RCW 42.56 and /or 5 USC 552. 13. REPORTS 13.1. At a minimum, the Subrecipient will submit, with the first request for reimbursement, documentation and descriptions of project costs including formulas for allocated prorated portions of operating costs, procurement costs or other costs not wholly supported by CDBG funds. Documentation will include time studies or employee time sheets, job descriptions or contracts, indirect cost allocation plans or other requested documentation helpful to the County in determining the eligibility of costs. Each successive request for reimbursement will include, at a minimum, back up documentation for costs incurred. 13.2. Subrecipient shall prepare, complete and submit reports and other information as required by the County to demonstrate compliance with applicable regulations, eligibility of activities and costs, and project performance standards as described in this document. Failure to prepare and submit required reports and documents will constitute a breach of the performance of this Agreement and lead to suspension and /or termination of the Agreement pursuant to the terms of this Agreement. 13.3. The Subrecipient shall: 13.3.1. Report to the County and obtain approval of the procurement process employed by Subrecipient prior to awarding a contract for professional or construction services or purchase of materials. 13.3.2. Prepare and submit to the County, when applicable, construction specifications, project plans, bid packets and other documentation prior to the execution of that project component. Prior to solicitation of any bids the Subrecipient will obtain from the County, the appropriate federal wage rates and labor standards documentation to be included in the bid package for any projects covered under the Davis -Bacon Act. 13.3.3. Obtain and submit records acquired from construction contractors and subcontractors, that document compliance with the Davis -Bacon Act, as amended, the Copeland Act, the Contract Work Hours and Safety Standards Act and Prevailing Wages, RCW 39.12. 13.3.4. Report to the County, methods used to implement Fair Housing Laws and affirmatively market services to otherwise qualified persons, without regard to age, sex, color, ethnic origin, religion, disability or familial status. 13.3.5. Include identification of the County CDBG funding on all printed materials, including signage, books, reports, pamphlets, brochures, posters and articles, published and circulated for the purpose of describing, evaluating, or publicizing services or activities funded under CDBG 13 -13 Subrecipient Agreement Page 12 of 22 this Agreement. 13.3.6. Submit project progress, project benefit, and project financial reports within the timelines presented below. 13.3.7. At the earliest date during and /or after completion of the project, submit to the County an audit report of the project, for the project period if applicable. Refer to Section 8. Access, Examination, Audit, and Monitoring, for instructions regarding audit requirements. 13.4. Reports will be submitted in the formats provided by the County which are attached to this Agreement as Exhibits C and D: 13.4.1. Quarterly Progress Reports, (Exhibit C); and 13.4.2. End of Project Year Report no later than July 31, 2013 (Exhibit D). 13.5. All reports unless otherwise specifically noted will be due by the 15th of each month and will contain data obtained during the preceding month, or other indicated reporting period. Any reports provided by the Subrecipient may be forwarded to the Board of Spokane County Commissioners, HUD, and the Housing and Community Development Advisory Committee to document performance. 13.6. Additional reports may be requested from the Subrecipient, if necessary to comply with federal requirements. 13.7. Reimbursement for project costs incurred will be contingent upon the submission of required reports. Failure to notify a subrecipient of the lateness of required reports does not release the subrecipient from the responsibility for their timely submittal. 14. PROCUREMENT AND SUBCONTRACTS 14.1. All procurement actions and subcontracts shall be in accordance with applicable State and Federal law relating to contracting by public agencies. For procurement actions requiring a written contract, the Subrecipient may, upon the County's specific written approval of the contract instrument, enter into any subcontract or procurement action authorized as necessary for the successful completion of this Agreement. The Subrecipient will remain fully obligated under the provisions of this contract Agreement not withstanding its designation of any third party to undertake all or any of the Project. The Subrecipient may not award or permit an award of a contract to a party that is debarred, suspended or ineligible to participate in a Federal program. 14.2. The Subrecipient will submit to the County, the names of contractors, prior to signing contracts, to ensure compliance with 24 CFR Part 24 and 2 CFR Part 180, "Debarment and Suspension ". 14.3. The Subrecipient will consult with Spokane County to develop a plan of action to comply with Executive Orders 11625, 12138 and 12432 and Public Law 95 -507 dealing with the use of minority and woman owned business enterprises. 15. INDEMNIFICATION AND INSURANCE CDBG 13 -13 Subrecipient Agreement Page 13 of 22 15.1. The Subrecipient and its employees, volunteers, contractors or consultants shall carry throughout the duration of this Agreement, General Liability Insurance, Comprehensive Automobile Liability Insurance and other such coverage as may be appropriate or required by State or Federal law, for the services to be performed. Properties improved, acquired or rehabilitated with CDBG funds will be insured until such time that the final disposition of the property occurs. Copies of insurance policies and /or evidence of insurance shall be provided to the County upon request. 15.2. Indemnification 15.2.1. The Subrecipient shall protect, defend, indemnify, and hold harmless the County, its officers, employees, and agents from any and all costs, claims, judgments, and /or awards of damages, arising out of, or in any way resulting from, the negligent and /or intentional acts or omissions of Subrecipient, its officers, employees, and /or agents in connection with, or in support of, this Agreement. Subrecipient agrees that its obligations under this subparagraph extend to any claim, demand, and /or cause of action brought by, or on behalf of, any of its employees or agents against the County, in connection with, or in support of the performance of this Agreement. For this purpose, the Subrecipient, by mutual negotiation, hereby waives, as respects the County only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event the County incurs any judgment, award, and /or cost arising therefrom, including attorney's fees, to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from Subrecipient. 15.2.2. The County shall protect, defend, indemnify, and hold harmless the Subrecipient, its officers, employees, and agents from any and all costs, claims, judgments, and /or awards of damages arising out of, or in any way resulting from, the negligent acts or omissions of the County, its officers, employees, or agents. The County agrees that its obligations under this subparagraph extend to any claim, demand, and /or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, the County, by mutual negotiation, hereby waives, as respects Subrecipient only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event Subrecipient incurs any judgment, award, and /or cost arising therefrom, including attorney's fees, to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the County. For the purposes of this Agreement, the Subrecipient and its subcontractors shall not be considered agents of the County. 15.2.3. THE COUNTY AND THE SUBRECIPIENT ACKNOWLEDGE THAT THE INDEMNIFICATION PROVISIONS OF THIS SECTION WERE SPECIFICALLY NEGOTIATED AND MUTUALLY AGREED UPON BY THEM. The Subrecipient's duties under this section shall survive expiration or earlier termination of the Agreement. 15.3. Insurance 15.3.1. The Subrecipient shall furnish and maintain all insurances as required CDBG 13 -13 Subrecipient Agreement Page 14 of 22 herein and comply with all limits, terms and conditions stipulated therein, at their expense, for the duration of the Agreement. Following is a list of requirements for this Agreement. Any exclusion must be approved by the Spokane County Risk Management Department. Work under this Agreement shall not commence until evidence of all required insurance and bonding is provided to the County of Spokane. The Subrecipient's insurer shall have a minimum A.M. Best's rating of A- and shall be licensed to do business in the State of Washington. Evidence of such insurance shall consist of a completed copy of the certificate of insurance, signed by the insurance agent for the Subrecipient and returned to the Spokane County Department with whom the Agreement is executed. The insurance policy or policies will not be cancelled, materially changes or altered without forty -five (45) days' notice submitted to the department with whom the Agreement is executed. The policy shall be endorsed and the certificate shall reflect that the County of Spokane is an additional named insured on the Subrecipient's general liability policy with respect to activities under the Agreement. The policy shall provide and the certificate shall reflect that the insurance afforded applies separately to each insured against whom claim is made or suit is brought except with respect to the limits of the company's liability. 15.3.1.1. Self- insurance through the Washington State Risk Pool for Washington State Government Agencies is sufficient to meet the insurance requirements above. 15.3.2. The policy shall be endorsed and the certificate shall reflect that the insurance afforded therein shall be primary insurance and any insurance or self- insurance carried by the County shall be excess and not contributory insurance to that provided by the Subrecipient. 15.3.3. The Subrecipient shall not commence work, nor shall the Subrecipient allow any subcontractor to commence work on any subcontract until a Certificate of Insurance, meeting the requirements set forth herein, has been approved by Spokane County Risk Management Department and filed with the department with whom the Agreement is executed. Upon request, the Subrecipient shall forward to the Spokane County Risk Management Department the original policy, or endorsement obtained, to the Contractor's policy currently in force. 15.3.4. Failure of the Subrecipient to fully comply with the insurance requirements set forth herein, during the term of the Agreement, shall be considered a material breach of contract and cause for immediate termination of the Agreement at the County's discretion. Alternatively the County may procure and maintain, at the Subrecipient's sole expense, insurance to the extent deemed proper up to the amount of the required coverage(s). The County may offset the cost of such insurance against payment due to the Subrecipient under the Agreement. 15.3.5. Providing coverage in the amounts listed shall not be construed to relieve the Subrecipient from liability in excess of such amounts. 15.3.6. REQUIRED COVERAGE: The insurance shall provide the minimum coverage as set forth below. CDBG 13 -13 Subrecipient Agreement Page 15 of 22 15.3.6.1. General Liability Insurance: The Subrecipient shall carry, for the duration of this Agreement, General Liability Insurance in the amounts of One Million Dollars ($1,000,000.00) Per Occurrence with no deductible; General Aggregate Two Million Dollars ($2,000,000.00). The policy shall include general liability arising out of premises, operations, independent contractors, products, completed operation, personal injury, fire damage, advertising injury, medical expense, and liability assumed under and insured contract. 15.3.6.2. Additional Insured Endorsement: General Liability Insurance must state that Spokane County, its officers, agents and employees, and any other entity specifically required by the provisions of this Agreement will be specifically named additional insured(s) for all coverage provided by this policy of insurance and shall be fully and completely protected by this policy from all claims. Language such as the following should be used "Spokane County, its Officers, Agents and Employees are Named Additional Insured ". 15.3.6.3. Proof of Automobile Insurance: The Subrecipient shall carry, for the duration of this Agreement, comprehensive automobile liability coverage of One Hundred Thousand Dollars / Three Hundred Thousand Dollars ($100,000.00/$300,000.00), and property damage coverage of Fifty Thousand Dollars ($50,000.00), for any vehicle used in conjunction with the provision of services under the terms of this Agreement. Said policy shall provide that it shall not be cancelled, materially changed, or renewed without forty -five (45) days written notice thereto to Spokane County. 15.3.6.4. Workers Compensation: When the Subrecipient has employees of the company, the Subrecipient shall show proof of Worker's Compensation coverage by providing its State Industrial Account Identification number. Provision of this number will be the Subrecipient's assurance that coverage is in effect. 15.3.6.5. Professional Liability Insurance: The Subrecipient shall carry Professional Liability Insurance coverage in the minimum amount of One Million Dollars ($1,000,000.00) Per Occurrence; Three Million Dollars ($3,000,000.00) aggregate covering Spokane County. 15.4. Waiver of Subrogation. The County shall not be liable to the Subrecipient or to any insurance company (by way of subrogation or otherwise) insuring the Subrecipient for any loss or damage to any person, building, structure or tangible personal property of the other occurring as a result of activity under the Agreement, even though such loss or damage might have been occasioned by the negligence of the County, its agents or employees, if such loss or damage is covered by insurance benefiting the Subrecipient suffering such loss or damage was required to be covered by insurance under terms of the Agreement. Subrecipient shall cause each insurance policy obtained by it to contain this waiver of subrogation clause. 16. CODE OF CONDUCT AND CONFLICT OF INTEREST CDBG 13 -13 Subrecipient Agreement Page 16 of 22 16.1. The Parties hereto shall maintain a Code of Conduct which governs the perfor- mance of employees, agents, consultants, officers, or elected or appointed officials who: 1) exercise any function or responsibility with respect to the award or administration of contracts or procurement actions funded in whole or in part by funds made available hereunder or 2) are in a position to participate in a decision making process or gain inside information with regard to such activities. These individuals are prohibited from obtaining a personal or financial interest or benefit from any activity, or having an interest in any contract, subcontract or agreement with respect thereto, or the process thereunder, either for themselves or their family or business ties during their tenure or for a one (1) year period thereafter. 16.2. The Subrecipient organization /agency shall adopt such Code of Conduct within thirty (30) days of the execution of this Agreement if a Code of Conduct described in the preceding paragraph is not already in effect. 16.3. In the performance of the Agreement, Subrecipient agrees to comply with all applicable laws and regulations that may pertain to conflicts of interest. These include any applicable provisions of RCW Title 42. Any violation of this section shall constitute a material breach of this Agreement, allowing the County to terminate the Agreement pursuant to the terms hereof. 17. POLITICAL ACTIVITY AND LOBBYING 17.1. No portion of the funds provided hereunder shall be used for any partisan political activity or to further the election or defeat of any candidate for public office or influence or defeat of any ballot issue. No member or delegate to the Congress of the United States of America, nor resident Commissioner, nor any other Federal official shall be admitted to any share or part of the Federal funds provided by this Agreement. 17.2. The Subrecipient will comply with the requirements set forth in Section 1352, Title 31, U.S. Code that prohibit the use of Federally appropriated funds to influence or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 17.3. According to federal regulations, as outlined in 24 CFR 87, Subrecipients of One Hundred Thousand Dollars ($100,000.00) or more in federal funding must certify that federal funds will not be used for lobbying or any other attempts to influence agency employees, officers, members, or employees of Congress in connection with the making of federal loans, grants, or agreements. During the 2013 -2014 program year, if the Subrecipient will receive One Hundred Thousand Dollars ($100,000.00) or more in CDBG funds, they are therefore affected by this compliance requirement. Subrecipients must also report their lobbying efforts (supported by non - federal funds) by completing the Disclosure of Lobbying Activities, Standard Form LLL and LLL -A. Copies of this form are also enclosed CDBG 13 -13 Subrecipient Agreement Page 17 of 22 for your use if your organization is involved in lobbying federal agencies, personnel, members of Congress, or Congressional employees. 17.4. Pursuant to Section 1352, title 31, U.S. Code, subrecipient lobbying activity funded by other than federally appropriated funds, shall be reported. 17.5. To comply with this regulation, the Subrecipient will complete and return Certification Regarding Lobbying for Grants and Cooperative Agreements, Disclosure of Lobbying Activities, Standard Form LLL and LLL -A (Exhibit E). 17.6. The Subrecipient shall require that the language of this section be included in the award documents for all sub - awards at all tiers (including subcontracts, sub - grants, and contracts under grants, loans, and cooperative agreements) and that all subcontractors shall certify and disclose accordingly. 18. ORDER OF PRECEDENCE 18.1. The Agreement is entered into pursuant to and under the authority granted by the laws of the State of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. 18.2. In the event of any inconsistency in the terms of this Agreement or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: 18.2.1. Applicable Federal Statutes and Regulations, 18.2.2. Applicable State Statutes and Regulations; 18.2.3. HUD Contract No.: B- 13 -UC- 530004; and 18.2.4. Express terms of this Agreement and any amendments. 19. JURISDICTION 19.1. This Agreement shall be governed by the law and statutes of the State of Washington. Venue for any action hereunder shall be in the Superior Court for Spokane County, Washington. 20. COMPLIANCE WITH FEDERAL REGULATIONS 20.1. The Subrecipient and all its consultants and contractors shall comply with the following State and Federal laws, regulations and County policies as they pertain to project compliance and shall include notification and /or documentation as required by the County (Said laws and regulations are incorporated herein and made a part hereof by reference). 20.2. Civil Rights, Equal Opportunity and Affirmation Action 20.2.1. Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) and Section 109 of the Housing and Community Development Act of 1974 as amended relating to nondiscrimination in performance of this project and to the benefits deriving from it, and regulations issued pursuant thereto (24 CFR Parts 1 and 570 and RCW 49.60). CDBG 13 -13 Subrecipient Agreement Page 18 of 22 20.2.2. Section 504 of the Rehabilitation Act of 1973 (P.L. 93 -112) as amended, dealing with employment of handicapped persons and program benefits to handicapped persons and regulations issued pursuant thereto, and accessibility for handicapped persons (RCW 1927 and RCW 70.92). 20.2.3. The Age Discrimination Act of 1975, as amended (P.L. 94 -135), and regulations issued pursuant thereto. 20.2.4. Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974, dealing with employment of Veterans, Disabled Veterans and Veterans of the Vietnam Era and regulations issued pursuant thereto. 20.2.5. Section 3 of the Housing and Community Development Act of 1974 as amended, and regulations issued pursuant there to (24 CFR Part 135), dealing with employment of County low income residents as employees and use of County businesses as contractors, subcontractors, and suppliers. 20.2.6. Executive Order 11246 dealing with nondiscrimination in employment as a result of Federally assisted construction contracts as amended by Executive Orders 11375 and 12086, and regulation issued pursuant thereto (41 CFR Chapter 60). 20.2.7. Subrecipient's who receive CDBG funds and who deliver human services to low and moderate income persons, will be required to affirmatively market such services to persons in Spokane County regardless of race, religion, sex, age, national origin, color, handicap, or familial status. Such affirmative marketing will be documented and submitted to the County as part of the required monthly beneficiary and progress reports. 20.3. Labor Standards 20.3.1. Labor standards and wage rate requirements set forth in Section 110 of the Housing and Community Development Act of 1974, as amended, 24 CFR 570.605 and HUD regulations issued pursuant there to, including the Davis -Bacon Act as amended, the Copeland Act and the Contract Work Hours and Safety Standards Act and Prevailing Wages, RCW 39.12. 20.4. Real Property Acquisition, Displacement and Relocation Assistance 20.4.1. Relocation requirements of Title II and acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and regulations issued pursuant thereto (24 CFR Part 42). 20.4.2. Spokane County's Displacement and Relocation Policy relating to persons affected by Community Development Block Grant activities. 20.5. Environmental Protection 20.5.1. Executive Order 11988 relating to evaluation of flood hazards and Execu- tive Order 11288 relating to the prevention, control and abatement of water pollution. 20.5.2. Flood insurance purchase requirements of Section 102 and 202(a) of the Flood Disaster Protection Act of 1973 (P.L. 93 -234). CDBG 13 -13 Subrecipient Agreement Page 19 of 22 20.5.3. Lead Based Paint Poisoning Act (42.U.S.C. 4801 et seq.) and regulations issued pursuant thereto (24 CFR Part 35 Subpart B). 20.6. Purchase and Improvement of Property Acquired and /or Improved with CDBG Funds 20.6.1. Any property under the Subrecipient's control, that is acquired or improved, in whole or in part, with CDBG funds in excess of Twenty -Five Thousand Dollars ($25,000.00) is subject to the regulation at 24 CFR Part 570.503 (b) (8) Reversion of Assets, which requires property acquired or improved with CDBG funds to be used for a purpose which meets a national objective for a period of five (5) years from the expiration of this agreement. Disposition of any property acquired or improved with CDBG funds during the five (5) year period requires repayment of the CDBG funds to Spokane County. Such property disposition will be reported to the County within thirty (30) days of the intent to dispose of said property. 20.6.2. At a minimum, all property acquired and /or improved with CDBG funds will be inventoried and reported on an annual basis by the Subrecipient. A letter detailing the current usage and status of said property will be sent to the County. The report shall be required for a period of five (5) years from the expiration of this Agreement. Promissory Notes, Deeds of Trust or other documents may additionally be negotiated as a term for receipt of funds. 20.6.3. If the Subrecipient intends to dispose of a property acquired and /or improved with CDBG funds, it will be incumbent on the Subrecipient to report, in writing, to the County, such intent to dispose of said property thirty (30) days prior to the negotiation and /or agreement to dispose of said property. 20.7. Additional Conditions for Municipal Subrecipients 20.7.1. In accordance with section 906 Cranston - Gonzales National Affordable Housing Act, the City of Spokane Valley certifies that it has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within the City's jurisdiction against any individuals engaged in nonviolent civil rights demonstrations. 20.7.2. The City of Spokane Valley certifies that it has adopted and is enforcing a policy enforcing applicable State and Local laws against physically barring entrance to or exit from a facility or location which is the subject of nonviolent civil rights demonstrations within the City's jurisdiction. 21. PROPRIETARY RIGHTS 21.1. The County and HUD hereby retain a nonexclusive, royalty free, and irrevocable right to duplicate, use for their own purposes, disseminate, disclose, or authorize others to utilize any copyrighted or copyrightable work developed or purchased with CDBG funds. 22. MISCELLANEOUS CDBG 13 -13 Subrecipient Agreement Page 20 of 22 22.1. Further Documentation. Subrecipient agrees to execute, acknowledge, and deliver upon reasonable request by the County any document, which the County reasonably deems necessary or desirable to evidence or effectuate the rights herein conferred or to implement or consummate the purposes and intents hereof. 22.2. Headings. The headings are for convenience only and do not in any way limit or affect the terms and provisions hereof. 22.3. Calculation of Time Periods. Unless otherwise specified, in calculating any period of time described in this Agreement, the day of the act or event after which the designated period of time begins to run is not to be included and the last day of the period so computed is to be included, unless such last day is a Saturday, Sunday, or County holiday, in which case the last day of the period shall be the next business day. The final day of any such period shall be deemed to end at 5 o'clock p.m., Pacific Time. 22.4. Time of Essence. Time is of the essence of this Agreement. 22.5. Gender and Grammar. Wherever appropriate in this Agreement, the singular shall be deemed to refer to t he plural and the plural to the singular, and pronouns of certain genders hall b deemed to include either or both of the other genders. I �R CDBG 13 -13 Subrecipient Agreement Page 21 of 22 ADOPTED by the Board of County Commissioners of Spokane County, Washington this day of 2013. ATTEST: Daniela Erickson Clerk of the Board SUBRECIP E ' BYINIZe C 6 DATE: L7 I l TAX ID No.: REDACTED Shelly O'Quinn, Chair Al French, Vice -Chair Todd Mielke, Commissioner This document contains confidential tax information and has been redacted pursuant to RCW 82.32.330. You may petition for a review of our findings pertaining to any redacted or withheld documents pursuant to Spokane Valley Municipal Code (SVMC) 2.75.080; and obtain judicial review pursuant to RCW 42.56.550. CDBG 13 -13 Subrecipient Agreement Page 22 of 22