2013, 08-27 Regular Meeting MINUTES
City of'Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday,August 27,2013
Mayor Towey called the meeting to order at 6:00 p.m.
Attendance: City Staff:
Torn Towey,Mayor Mike Jackson, City Manager
Gaiy Schitnmels, Deputy Mayor Cary Driskell, City Attorney
Dean Grafos, Councilmember Mark Calhoun,Finance Director
Chuck Hafner, Councilmember Mike Stone, Parks&Rec Director
Rod Higgins,Councilmember John Hohman, Community Dev Director
Ben Wick, Councilmember Steve Worley, Senior Engineer
Arne Woodard, Councilmember Marty Palaniuk,Planner
Mike Turbak,Development Serv.Coordinator
Morgan Koudelka, Sr.Administrative Analyst
Rick VanLeuven,Police Chief
Carolbelle Branch,Public Information Officer
Chris Bainbridge, City Clerk
INVOCATION: In the absence of a pastor,Mayor Towey asked for several minutes of silence.
PLEDGE OF ALLEGIANCE: Mayor Towey led the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously
agreed to approve the amended agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS:
August Community Recognition, Presentation of Key and Certificate—Mayor Towey
Mayor Towey recognized Sally Jackson as this month's recipient of the Certificate of Appreciation and
Key to the City.
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS:
Councilmember Woodard reported that he attended a class a few weeks ago on water rights and supply
issues; and went to the Chamber's Connection breakfast featuring Attorney Mike Ormsby. None of the
other Councilmembers had a report.
MAYOR'S REPORT: Mayor Towey said he met with Board of County Commissioners Chair O'Quinr
for their monthly meeting, and today met with School Superintendent Ben Small and Liberty Lake Mayor
Steve Peterson for their monthly meeting.
PUBLIC COMMENTS: Mayor Towey invited public comments. Don Meier, 3910 Eagle Lane, spoke
concerning the upcoming County auction of the Painted Hills Golf Course; and encouraged Spokane
Valley's participation; said owning the property would give community pride in identity; and not having
it would be a major loss. He asked if Spokane Valley were to purchase it,would the City be committed to
keeping it as a nine-hole regulation golf course. Mr. Jackson said staff is still gathering information; and
that next week Council will consider a motion concerning the property, and members of the public will
Council Regular Meeting 08-27-2013 Page 1 of 4
Approved by Council:09-17-2013
have an opportunity that night for additional comments. Mr. Jackson said the topic is also on tonight's
agenda.
1. PUBLIC HEARING: 2014 Budget Revenues—Mark Calhoun
Mayor Towey opened the public hearing a 6:26 p.m. Finance Director Calhoun explained that this is part
of the budget process, and tonight is a precursor to Mr. Jackson's upcoming preliminary budget, which is
a precursor to ultimate budget adoption consideration. Via his PowerPoint presentation, Mr. Calhoun
gave a summary of the funds in the 2014 budget, discussed revenues and expenditures, as well as other
funds including the motor vehicle fuel tax, and real estate excise tax, which funds are mostly used to
match grant financed street projects; he also mentioned the Hotel/Motel tax revenues, stormwater
management fees, aquifer protection area and grant revenues. Mayor Towey invited public comment; no
comments were offered and Mayor Towey closed the public hearing at 6:42 p.m. Councilmember Grafos
asked if it would be possible for Mr. Calhoun to add a number at the bottom of the page for the total
wages, benefits and remainder of the budget, and Mr. Calhoun responded he will have that ready for the
next budget discussion.
2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
a.Approval of the following claim vouchers:
VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT
08/09/2013 4423, 4442-4445, 4462,29899-29902 $271,219.00
08/09/2013 29903-29931 $156,408.84
08/09/2013 29932-29980; 805130017 $561,043.39
08/20/2013 4463,4464, 4466, 4467,29981 $70,878.05
08/20/2013 5638-5641 $756.00
08/20/2013 29982-30023 $464,000.34
GRAND TOTAL $1,524,305.62
b. Approval of Payroll for Pay Period Ending August 15, 2013: $308,896.07
c.Approval of August 13,2013 Council Meeting Minutes, Regular Formal Format
d.Approval of Resolution 13-008 Declaring Items as Surplus
e.Motion Setting September 24,2013 Budget Hearing
f.Approval of Commute Trip Reduction Interlocal Agreement
It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the Consent
Agenda.
NEW BUSINESS:
3. Second Reading Proposed Ordinance 13-012, Lighting Code Revisions—Marty Palaniuk
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and
seconded to approve Ordinance 13-012. After Mr. Palaniuk went over the proposed changes to the lighting
regulations, Mayor Towey invited public comment. No comments were offered. Vote by Acclamation: In
Favor: Unanimous. Opposed:None. Motion carried.
4.Motion Consideration:Bid Award Sullivan Road West Bridge Replacement Phase I—Steve Worley
It was moved by Deputy Mayor Schimmels and seconded to award the Sullivan Park Improvements Project
Phase 1 of the Sullivan Road West Bridge Replacement Project#0155, to AM Landshaper in the amount of
$165,052.58 and to authorize the City Manager to finalize and execute the construction contract. Senior
Engineer Worley explained the background as noted on his Request for Council Acton, added that AM
Landshaper was the lowest bidder, they have good references, and staff recommends awarding them the
Council Regular Meeting 08-27-2013 Page 2 of 4
Approved by Council:09-17-2013
bid. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation:In Favor:
Unanimous. Opposed:None. Motion carried.
PUBLIC COMMENTS: Mayor Towey invited public comments;no comments were offered.
ADMINISTRATIVE REPORTS:
5. SmartGov Public Portal—John Hohman,Mike Turbak
Community Development Director Hohman and Development Services Coordinator Turbak gave a
preview of the public portal access into the SmartGov permitting system. Mr. Hohman said they are still
working out a few steps such as a third party vendor to handle credit card transactions, and building in the
last few items of disclaimer information to make us compliant with state law; he said he will be working
closely with frequent customers to get permits processed directly through this portal, and said they are
also planning to use this to streamline the work efforts in the permit center,which means instead of faxing
forms back and forth, it would go directly into the system. Mr. Hohman also mentioned a public meeting
is scheduled for next month. Mr. Turbak gave a "hands-on" explanation of how the system will work,
and said once complete,this will be accessible anywhere the World Wide Web is accessible.
Mayor Towey called for a recess at 7:13 p.m. and reconvened the meeting at 7:22 p.m.
6. Painted Hills—Mike Stone
Councilmember Wick recused himself from this discussion due to a potential conflict of interest, and he
left the Council Chambers. Parks and Recreation Director Stone explained that this is a continued
discussion from a few weeks ago, regarding park acquisition with the primary focus on the Painted Hills
property; he said tonight he seeks Council consensus to bring back a motion next Tuesday, September 3.
Mr. Stone gave a recap of how we got to this point, including updating the Parks and Recreation Master
Plan, which has park acquisition as a main component; and that the Plan indicates we are not meeting our
current level nor will we meet our future level, for parkland; and said this is an opportunity to purchase a
large area; and said this 91 acres is likely the last large available piece of property within our City's
limits; and that purchasing this property would also be consistent with the City's Comprehensive Plan.
Mr. Stone said the property could accommodate a wide variety of activities and features; that if we
decided to pursue this, we would also seek public input for uses within the property; adding that there is
no immediate need to develop the property now, but the key is to acquire the property.
Concerning property maintenance, Mr. Stone said there are three levels of maintenance: weekly mowing
and trash pickup; hi-monthly mowing and trash pickup, and monthly maintenance; said some portions
could be maintained in the interim and some areas could be maintained for a little less; and said he
estimates $1 50,000 to maintain that site until a decision is made about the use; said we could maintain
about thirty acres at the first level for $49,500 a year; and the remaining sixty-one acres would be
maintained at the third level, or even stretched out a little further, at a cost of about $36,000 a year. Mr.
Stone said there would be a one-time repair and maintenance upgrade to the irrigation system, and said
we don't know the entire condition of that system, but we do know it has not been fully functioning for
several years, and he estimated a one-time cost of$25,000. Mr. Stone said the cost of water could be
significant, while electricity would be minimal; that in 2011 the course was spending $40,000 for water;
he said he feels that is extremely expensive and feels it could be split up in several different sections at
about $27,000 a year. Other costs, he explained, would include brush and/or tree removal, and signage.
Mr. Stone said he feels the figure is very conservative but we should be able to keep to the amount until
types of development can be determined. To maintain a golf course, Mr. Stone said minimally it would
cost three times what it would cost for the interim cost, but added that this is a great opportunity having
this property available; and that he would like Council consensus to bring back a motion next week. If
the decision,Mr. Stone said, were to retain the golf course operation, he would recommend leasing it out
to a private sector and sending out a request for proposal, as we don't have staff or maintenance crews for
Council Regular Meeting 08-27-2013 Page 3 of 4
Approved by Council:09-17-2013
a golf course operation. After brief discussion, Council had no objection to placing this on next week's
agenda for a motion consideration.
7.Lodging Tax Advisory Committee Goals &Priorities—Mark Calhoun
CounciImember Wick returned to the dias. Mr. Calhoun went over the potential goals and priorities for
the Lodging Tax Advisory Committee as noted on his Request for Council Action,which included setting
aside $30,000 for CenterPlace. When Council was asked if they agreed with these goals and priorities,
including the $30,000 set-aside for CenterPlace, there were no objections and Councilmembers appeared
to nod in agreement.
8.Avista Natural Gas Franchise—Cary Driskell
City Attorney Driskell discussed the proposed franchise with Avista Utilities for installation, operation
and maintenance of their natural gas facilities; said the franchise would be for twenty-five years, and
would be in effect through the City. After brief discussion there was consensus to place this on a future
agenda for an ordinance first reading.
9. Solid Waste Update Mike Jackson This item was moved as an information only item.
10.Advance Agenda—Mayor Towey There were no suggestions for changes to the Advance Agenda.
11.Department Reports; 12. Stormwater Grants; 13. Planning Commission Minutes; and 13a Solid Waste
were for information only and were not reported or discussed.
CITY MANAGER COMMENTS City Manager Jackson had no comments.
14.EXECUTIVE SESSION: [RCW 42.30.110(1)(b), and RCW 42.30.110(1)i)]
Potential acquisition of real estate; and potential litigation.
It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into Executive
session for approximately forty-five minutes to discuss potential acquisition of real estate and potential
litigation, and that no action would be taken upon return to open session. Council adjourned into
Executive Session at 7:59 p.m. At approximately 9:47 p.m. Deputy Mayor Schimmels declared Council
out of executive session. It was then moved by Councilmember Wick, seconded and unanimously agreed
to adjourn. The meeting adjourned at 9:47 p.m.
Th.mas E. To y,Mayor
Christine BainbridgeCity Clerk
Council Regular Meeting 08-27-2013 Page 4 of 4
Approved by Council:09-17-2013
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SPOKANE VALLEY CITY COUNCIL MEETING
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Please note that once information is entered on this form, it becomes a public record subject to public disclosure.
[Moved as an information only item, #13a
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 27, 2013 Department Director Approval: El
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Solid Waste Update
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: On January 22, 2013, Council approved the
Memorandum of Understanding (MOU) between the City of Spokane Valley, the City of
Spokane, and Spokane County, to jointly conduct the Solid Waste Report.
BACKGROUND: In preparation for the August 28 Regional Solid Waste Meeting, staff
and council will discuss information contained in the August 2013 Report, "Solid Waste
Transfer/Disposal Alternatives Analysis." is cited as a reference tool.
OPTIONS: N/A
RECOMMENDED ACTION OR MOTION: Information Only
BUDGET/FINANCIAL IMPACTS: The estimated cost of the study is $162,213. The
Regional Solid Waste System is paying up to $46,000. The City of Spokane Valley and
Spokane County each agreed to pay 50% of the balance of the cost of the study.
Spokane Valley's share is about $58,000.
STAFF CONTACT: Mike Jackson, City Manager; Morgan Koudelka, Senior Administrative
Analyst
ATTACHMENTS: Council previously received a copy of the study.
BID TABULATION
Sullivan Rd West Bridge Replacement Project-Phase 1
0155-PH.1
BID OPENING DATE - August 23,2013 10:00 A.M.
oanlpae
alley
-
Engineer's Estimate
AM Landshaper
ME Uphus Constr.Inc.
MAKWIL Constr.Co.
West Company,Inc.
ITEM NUMBER
ITEM
Unit
QUANTIN
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
SCHEDULE A-Sullivan Park Improvements Project
101
MOBILIZATION
LS
t
LS
$20 000.00
LS
$10,800.00
L5
$8,362.00
LS
$1200000
LS
$19,000.00
102
CLEARING AND GRUBBING-SITE
AC
.0.3
.06.500.00
$1950.00
4'41x54,863.33
-$1459.00
3000
LS
$900.00
$3780.00
16000
LS
$4,800.00
$2,750.00
7500
LS
$2,250.00
$5,000.00
103
TREE REMOVAL 4 IN.DIAM.OR GREATER -
LS .
1
LS
$4:950:00.
LS
- $2,696.00
104
IRRIGATION DEMOLITION
LS -
1
LS
$1 200.00
LS
$385.00
LS
$315.00
LS
$4,500.00
LS
$500.00
105
ROADWAY EXCAVATION INCL.HAUL
CY
110
- -:$36.00
$3 960.00
10
- --- $1,100.00
30
$3,300.00
76
4E S0300.00
145
$15,95000
106
GRAVEL BORROW INCL.HAUL
-CY
25
$25.00
$625.00
$8,700.00
27
$1,800.00
$ 0675.00
$1,80000
26
$840.00
$650.00
$840.00
_ 90
82300.00
$2,250.00
$2,300.00
100
$3000.00
$2,500.00
$3000.00
107
SERVICE CONNECTION 2 IN.DIAM
EA
- - 1
$8,700.00
106
CRUSHED SURFACING TOP COURSE,61N.DEPTH
SY
2704
$15.00
$4050.00
-.813.84
3t $3,736.60
$3.50
$945.00
$8.00
* 02,160.00
$15.00
$4,050.00
109
IRRIGATION SYSTEM
LS.
1
LS
$14,000.00
-LS
$6856.00
LS
$9,844.00
LS
$20,200.00
LS
$22,500.00
110
EROSION CONTROL
LS
1
LS
$3,500.00
LS
$2,538.00
LS
$2,100.00
LS
$5,500.00
LS
$3,500.00
111
TREE PROTECTION FENCING
LF
1,000
$3.50
83 500.00
•r R a 50.50
$500.00
$1.00
$1000.00
_.. $3.20
47 53.200.00
$3.50
$3,500.00
112
TOPSOIL TYPE A-4 IN.-DEPTH
SY
1,160
$2.50
$2,900.00
$3.74
Ail if $4338.40
$5.25
$6,090.00
$3.97
if 54,605.20
9320
03,712.00
113
SOD INSTALLATION
SY
1,160
$4.50
65220.00
0433
80486.80
$7.06
94 08,18960
$5.00
$5,800.00
$3.20
W.$0 53,712.00
114
PERMANENT SIGNING
LS
1
LS
- $1 200.00
- LS -
- $706.00
LS
$350.00
LS -
$575.00
LS
$150.00
115
REMOVE PAVEMENT MARKING
LS
1
LS -
$1 100.00
LS
$513.00
LS
$575.00
LS
$650.00
1.8 -
$850.03
116
PAINTED ACCESS PARKING SYMBOL
-EA
2
$250.00
$500.00
$298.50
$597.00
$74.00
$148.00
$225.00
$450.00
$75.00
$150.00
117
PAINT LINE
LF
220
34.00
0880.00
$1.35
.$297.00
$1.12
At l $246.40
$2.00
$440.00
$1.10
$242.00
118
CONSTRUCTION SURVEYING
1.0
1
LS
$5000.00
LS
$1,797.00
LS
$2,000.00
LS
$3,000.00
LS
$2,500.03
119
RECORD DRAWINGS(MINIMUM BID$1,500)
LS
1
LS
$1,500.00
LS
$2,022.00
LS
$2,100.00
LS
$2,000.00
LS
$1,500.03
120
PROJECT TEMPORARY TRAFFIC CONTROL
LS
1
LS
$1,500.00
LS
$100.00.
LS
$1,150.00
LS
$4,000.00
LS
$1,000.00
121
WHEEL STOP -
EA
2
$250.00
$500.00
$83.45
Wit- 516'0.90
$95.00
$190.00
$350.00
$700.00
$175.00
$350.00
122
MODIFY EXISTING CHAIN LINK FENCE
LS
LS
1
1
LS
LS
$1,000.00
$2,500.00
LS
LS
$83.68
$3,594.00
$321.00
&'X- 55 694.40
LS
LS
$60.00
$3,220.00
$1,100.00
$4,800.00
LS
LS
$100.00
$2,350.00
$1,500.00
$8,000.00
LS
LS
$65.00
$500.03
$500.03
$5;200.03
123
TEMPORARY FENCE AND DRIVE THROUGH GATE
124
REINF.CEMENT CONC.SIDEWALK
SY
80
$55.00
$4,400.00
125
PICNIC SHELTER(30'X44')
--LS
SY
1
200
LS
$50.00
$72,000.00
$10,000.00
IS
$110.78
$52,634.00
$22,156.00
LS
45(,01
$74,503.00
$10,213.00
LS
$74.00
$70,000.00
4Ir 014,80009
LS
$100.00
$62,500.03
$20.000.00
126
REINS.CEMENT CONC.SLAB,5 IN.THICK WITH THICKENED
EDGE-36X50'FOR SHELTER
127
DRINKING FOUNTAIN
LS
1
LS
--$8,000.00
LS
94 910.00
LS
$4,100.00
LS
$7,000.00
LS
$3,000.00
55,000.00
128
PICNIC SHELTER ELECTRICAL SERVICE AND LIGHTING
LS -
- __ 1
LS
$46,000.00
-CS
110,963.00
LS
$15,250.00
LS
$6,500.00
LS
TOTAL SCHEDULE A
$230,635.00
$151,842.30
$166,261.00
$208390,20
4t $192,616.00
8.7%Sales Tax
$20,065.25
$13,210.28
$14,484.71
517,433.95
$16,767.50
TOTAL(including Tax)
$250700.25
9185,052.58
$180,725,71
$217,824.15
$209;373.59
Addendums acknowledged
Bid deposit surety bond
Non-Collusion Declaration
Certification of Federal-Aid
Mobilization%of total
*Contractor miscalculation
**Contractor rounded total up or down
***Unit price was back-calculated(Contractor didn't provide)