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2013, 10-08 Regular Meeting AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, October 8,2013 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor Bill Dropko,Greenacres Christian Fellowship Church PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: MAYOR'S REPORT: Proclamation: Careers in Energy PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium, please state your name and address for the record and limit remarks to three minutes. 1. PUBLIC HEARING: Community Development Block Grant(CDBG)Projects—Scott Kuhta 2. PUBLIC HEARING: 2013 Budget Amendment—Mark Calhoun 3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 07/08/2013 29628 $33,333.33 09/23/2013 30273-30307 $139,907.65 09/26/2013 5676-5681 $675.00 09/26/2013 30308-30375 $437,989.35 09/27/2013 30376-30387 $51,186.40 GRAND TOTAL $663,091.73 b.Approval of Payroll for Pay Period Ending September 30,2013: $400,319.41 c.Approval of Council Meeting Minutes of September 24,2013,Formal Format Meeting d.Mayoral Appointment Recommendation,Tom Hormel to Housing and Community Development Advisory Committee Council Agenda 10-08-13 Formal Format Meeting Page 1 of 2 NEW BUSINESS: 4. Second Reading Proposed Property Tax Ordinance 13-014—Mark Calhoun [public comment] 5.First Reading Proposed Ordinance 13-015 Amending 2013 Budget—Mark Calhoun [public comment] 6.First Reading Proposed Ordinance 13-016 Adopting 2014 Budget—Mark Calhoun [public comment] 7.Motion Consideration: Approval of CDBG List of Projects—Scott Kuhta [public comment] 8.Motion Consideration: Site Selector Agreement Amendment—Cary Driskell [public comment] 9.Motion Consideration: Bid Award,Argonne Rd. and Sprague Ave.—Eric Guth [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.)When you come to the podium, please state your name and address for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 10.Update, SRTC's (Spokane Regional Transportation Council)Horizon 2040 Project—Steve Worley 11.Advance Agenda—Mayor Towey INFORMATION ONLY(will not be reported or discussed): 12.Finance Monthly Report 13. Planning Commission Minutes of August 22,2013 14.Balfour Park/Library Concept Plan 15. Regional Stormwater Grants CITY MANAGER COMMENTS ADJOURNMENT General Meeting Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2"—d and 411 Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats(the less formal meeting) are generally held the 1St 3rd and 5111 Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 10-08-13 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 8, 2013 Department Director Approval: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: 2014 Community Development Block Grant Program — Public Hearing to Identify CDBG Projects GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD) PREVIOUS COUNCIL ACTION TAKEN: In May, 2011, Spokane Valley entered into a three year agreement (2012-2014) to continue participation as a member of the Spokane County CDBG/HOME Consortium. BACKGROUND: The City of Spokane Valley is a member of the Spokane County Community Development Block Grant (CDBG) Consortium. Each year the Federal Department of Housing and Urban Development provides CDBG entitlement funding to Spokane County, with last year's funding totaling approximately $1.3 million. In 2008, Spokane County amended the CDBG funding policies to establish a 20% set-aside of the County's annual federal appropriation for City of Spokane Valley infrastructure projects. The County anticipates that Spokane Valley's 2013 share will be approximately $260,000 for eligible projects. Although Spokane Valley has a guaranteed set aside, the City must participate in the same application process as all other agencies requesting CDBG funding. To be eligible for CDBG funding, projects must be located in residential, low to moderate income target areas (see attached map). Proposed projects must also be ranked as a "high priority" in the Spokane County 2010-2014 Consolidated Plan, the guiding document for Spokane County's CDBG program. High priority infrastructure projects include water, sewer and street improvements. Following the 2013 CDBG allocation process, Spokane Valley submitted a proposed amendment to the Spokane County 2012-2104 Consolidated Plan to change sidewalk projects from Low Priority to High Priority. This amendment would have allowed Spokane Valley to use CDBG funds for sidewalk projects in the target areas. Rather than amending the Consolidated Plan, Spokane County Commissioners signed a resolution specifically allowing Spokane Valley to use CDGB funds for sidewalk projects (see attached resolution). The justification was largely based upon public outreach and needs assessment conducted as part of the Spokane Valley Bike and Pedestrian Plan. The following projects have been identified by City staff based on an evaluation of sidewalk needs in CDBG target areas: Proposed CDBG Sidewalk Projects Estimated Costs 1. Sprague Avenue, Appleway to Artie Ln., south side $288,000 Long Rd., south of Sprague to school (missing gaps) 2. Farr Rd., 6th to 8th Ave., east side $81,013 Other Considered CDBG Sidewalk Projects 3. 4t" Avenue, Long to Greenacres, north side 172,809 4. 4t" Avenue, Long to Greenacres, south side 239,986 5. Mission Ave., east of Barker, south side 159,893 6. Park Rd., Broadway to 1-90, west side 157,438 7. Park Rd., Sharp to Indiana, west side 432,064 8. Park Rd., Sinto to Indiana, east side 461,476 Spokane Valley staff focused on sidewalk gaps within proximity to schools in the CDGB target areas. In some instances, the street established the dividing line between qualifying and non- qualifying areas. In these instances, only the side within the CDGB target area would be eligible for CDBG finding. All of the proposed projects are identified on the City's Pedestrian Network map in the Spokane Valley Bike and Pedestrian program. City staff has consulted the Central Valley School District (CVSD) on the sidewalk projects and they expressed support for the Sprague/Long proposal. Staff inquired if CVSD would be interested in providing funding assistance for the projects that provide safe passage to schools. Ben Small, CVSD Superintendent, responded that some funding assistance may be possible and will bring the issue before the CVSD Board in October. Staff reviewed the proposed project list at the September 24, 2013 City Council meeting. The CDBG application deadline is November 9, 2013. OPTIONS: RECOMMENDED ACTION OR MOTION: Hold Public Hearing A motion consideration will be taken during the latter part of tonight's Council meeting. BUDGET/FINANCIAL IMPACTS: CDBG grants are typically funded at 100% of the total project cost. STAFF CONTACT: Scott Kuhta, Planning Division Manager Steve Worley, Senior Capital Projects Engineer ATTACHMENTS: - CDBG Proposed Sidewalk Map - Spokane County Resolution NO. /3—®(Q/7, BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY,WASHINGTON IN THE MATTER CONCERNING THE SET-ASIDE OF ) COMMUNITY DEVELOPMENT BLOCK GRANT ) (CDBG) FUNDS FOR FEDERAL FISCAL YEAR 2014 ) RESOLUTION AS A CONDITION OF THE CITY OF SPOKANE ) VALLEY PARTICIPATING IN SPOKANE COUNTY'S ) URBAN COUNTY FOR FEDERAL FISCAL YEARS ) 2012,2013,AND 2014 ) WHEREAS, the Board of County Commissioners of Spokane County, pursuant to the provisions of RCW 36.32.120(6),has the care of County property and the management of County funds and business;and WHEREAS, the United States Department of Housing and Urban Development(HUD) has the authority to make available to counties, funds for community development purposes pursuant to various federal laws including CFR Title, 24, Chapter V, Part 570, Community Development Block Grants (CDBG); and HOME affordable Housing Projects under 24 CFR Section 92.150(HOME Investment Partnership);and WHEREAS, Spokane County had been notified by HUD that Urban County requalification is necessary for the award of 2012 through 2014 CDBG and HOME Investment Partnership Act(HOME)funding;and WHEREAS, the amount of CDBG funds to which the County may be entitled is in part dependent upon the population of other CDBG eligible cities and towns which elect to participate in the CDBG and HOME Entitlement Programs with the County;and WHEREAS, pursuant to the level of CDBG funds appropriated to the U.S. Department of Housing and Urban Development, Spokane County established a set-aside based upon twenty percent of each annual allocation of CDBG funding for the purpose of eligible and allowable infrastructure improvements within the City of Spokane Valley meeting federal national objectives and consolidated plan priorities;and WHEREAS, City of Spokane Valley adopted a Bike and Pedestrian Master Program (BPMP) which identified 48 miles of needed sidewalk improvements within low to moderate income residential neighborhoods and desires to be able to use its set-aside for these sidewalk improvements. NOW,THEREFORE,BE IT HEREBY RESOLVED,by the Board of County Commissioners of Spokane County that the City of Spokane Valley's request to establish a set-aside within the Community Development Block Grant Program is approved for eligible and allowable infrastructure improvements within the City of Spokane Valley meeting federal national objectives and consolidated plan high priorities or sidewalk improvements as identified within the BPMP and that the Chair of the Board of County Commissioners or a majority of the Board are the official representatives of Spokane County authorized to approve CDBG Program requests. APPROVED BY THE BOARD this 16th day of July,2013. ■�\AC .=.44' BOARD OF COUNTY COMMISSIONERS ( % )iAEö . . OF SPOKANE COUNTY,WASHINGTON �,LD . 5 ly O'Qui � air ATTEST: F� %.°.. E ..'•, r /1 �, / i I ,< Al French,Vic°-Chair Daniela Erickson,Clerk oft e Board fro,at, / Tod ielke,Commissioner sr' okane Valley DEPARTMENT OF COMMUNITY DEVELOPMENT 11707 E Sprague Ave Suite 106 i Spokane Valley WA 99206 509.921.1000• Fax: 509.921.1008 f cItyhallespokanevalley.org Proposed Amendment to the Spokane County 2010-2014 Consolidated Plan March 1,2012 1. Proponent: City of Spokane Valley Address: 11707 East Sprague Ave.,Suite 106 Spokane Valley,WA 99206 Contact: Scott Kuhta,AICP, Planning Manager(skuhtaPsvokanevaliev.org) 2, Description of Proposed Amendment: The City of Spokane Valley proposes a minor amendment to the 2010-2014 Consolidated Plan; specifically changing sidewalks from a Low Priority to a High Priority under the infrastructure category In Table 2B—Priority Community Development Needs(page 128).The City of Spokane Valley believes that this change will facilitate the construction of safer pedestrian routes serving low and moderate income neighborhoods throughout Spokane County. 3. Principles of Consolidated Plan: • Priority to lowest-income: The proposed change will enable all members of the Spokane County CDBG Consortium to use CDBG funding to build sidewalks in low Income neighborhoods. As the price of owning an automobile rises and our population ages,safe and convenient pedestrian access from neighborhoods to transit,services and schools is Increasingly critical. • Basic Support: The proposed amendment falls under the Infrastructure"category and does not Impact important Public Services that address basic community needs. • Citizen Participation: The City of Spokane Valley adopted a Bicycle and Pedestrian Master Program(BPMP)in 2011,now integrated as a chapter In the City's Comprehensive Plan. The BPMP process provided ample opportunity for citizen Involvement,Including workshops,open houses and surveys. Over 900 people were on the program's contact database and over 350 people responded to an online survey where information was gathered on biking and walking in the City. When asked what prevents a person from biking or walking,an overwhelming 70%of the respondents said It was due to a lack of facilities. Through this process,a map was created that showed areas with missing sidewalk connections,many of which are located in low and moderate Income residential neighborhoods. • Collaboration: The City's BPMP process relied heavily on collaboration with the Spokane Regional Health District,Central,East,and West Valley School Districts,bicycle advocacy groups,Spokane Transit,Spokane Valley Public Works Department and other agencies in developing the BPMP. The groups have"ownership"in the BPMP and its successful implementation will directly benefit low and moderate income neighborhoods. Changing the sidewalk priority from low to high will help expedite Implementing the BPMP. • Emphasize the Potential: The proposed change will help provide our city and other Jurisdictions the opportunity to improve our pedestrian connections to public transit. Better connections to public transit will enable low and moderate income residents to access critical services. • Leverage: The City's BPMP was created through partnerships with various public and private entities and its implementation will rely on these partnerships to help guide limited resources to the high priority areas. • Measurable Results: The City annually updates Its sidewalk inventory maps,so we can measure results in linear footage of sidewalks constructed throughout the City. The maps currently show that 48 miles of sidewalks are missing throughout low and moderate income residential neighborhoods. The proposed amendment will enable the City to fill the void on the maps where sidewalks are needed throughout low and moderate income areas. • Comprehensive: The City's Bike and Pedestrian Master Program was developed with assistance from the Spokane Regional Health District. There is an increasing Interest in linking our built environment to public health. The BPMP states that literature reviews have shown that urban design and land use policies creating opportunities for physical activity within communities have been effective and are considered best practices for increasing a community's health and reducing obesity". The SRHD considers socio-economic factors as they relate to health. SRHD advocates for better bicycle and pedestrian facilities,especially in low and moderate income areas as these populations are most vulnerable to Increasing cost of owning and operating a car. Between 2004 and 2008,43.9 percent of the City's population was at or below the 200 percent federal poverty level,more than twice the national average. A substantial portion of the population cannot afford automobile transportation. For these people,In addition to the young in age and an aging population,getting around by walking,biking or transit is a necessity. Building more sidewalks in low and moderate neighborhoods will encourage people to walk,thus making them healthier and providing a safer means to access public services. 4. Why the Change Should be Made: Spokane Valley's Bike and Pedestrian Master Program was developed through collaboration with various public agencies,private interest groups and interested citizens.The community showed strong interest in developing safe facilities for biking and walking,including safe routes to schools. The BMPM Includes a Recommended Pedestrian Network map that shows existing and proposed sidewalks and another map showing Safe Routes to Schools. The map attached to this proposed amendment overlays existing and proposed sidewalks and safe routes to schools onto the 2010 Low and Moderate Income Block Groups, Our analysis shows the following data in low and moderate income residential neighborhoods(note that only residentially zone properties were included): Proposed Sidewalks—181,729 ft Existing Sidewalks—225,316 ft Safe Routes to Schools—74,770 ft Therefore,our data shows that about 48 linear miles of sidewalk are needed in low and moderate income neighborhoods In Spokane Valley alone. The City has very limited means to build sidewalks in existing residential neighborhoods. Sidewalks are typically constructed by private developers for new development. Sidewalks are also constructed by the City during road upgrades. However,federal and state funds can typically only be used on streets classified as arterials. Therefore,very limited funding is available for local neighborhood streets/sidewalks that connect to the arterials. As highlighted above,people with low incomes are finding it increasingly more difficult to afford an automobile as a primary means of transportation. We believe very strongly that sidewalk should be listed as a high priority infrastructure project In the Spokane County Consolidated Plan. We believe the community supports better pedestrian facilities. Thank you for your consideration: ;2--/,.,2(//3 Mike Jackso ,City Manger Date (.i Total linear feet of Proposed%dream-within Proposed Mamas—181,729 ft Existing Qdrwelits=225.316 It Safe Routes So Schools=74.770 ft I . Away..avid I.rage..de.coderanr iela The CAS-m.6m ma nbeze� "~= N~~~� -- Submit to Clerk of the Board with accompanying paperwork(Resolution,Agreements, etc.) AGENDA SHEET SUBMITTING DEPARTMENT: Community Services, Housing, and Community Development CONTACT PERSON: Heather Arnold PHONE NUMBER: 509-477-4517 CHECK TYPE OF MEETING ITEM BELOW: BELOW FOR CLERK'S USE ONLY: 2:00 PM CONSENT AGENDA: ® Clerk's Resolution No. /3—010 702 BY LEAVE:❑ Approved: Majority/Unanimous Denied: Majority/Unanimous 5:00 PM LEGISLATIVE SESSION:❑ Renews/Amends No. BY LEAVE: ❑ Public Works No. Purchasing Dept.No. SPECIAL SESSION: ❑ AGENDA TITLE: IN THE MATTER CONCERNING THE SET-ASIDE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FEDERAL FISCAL YEAR 2014 AS A CONDITION OF THE CITY OF SPOKANE VALLEY PARTICIPATING IN SPOKANE COUNTY'S URBAN COUNTY FOR FEDERAL FISCAL YEARS 2012, 2013, AND 2014. BACKGROUND (Attach separate sheet(s) if necessary): The City of Spokane Valley had requested a set aside in CDBG funding in the amount of up to 20% of each annual allocation of CDBG funding for the purpose of eligible and allowable infrastructure improvements within the City of Spokane Valley, meeting federal national objectives and consolidated plan priorities. The Spokane County Housing and Community Development Advisory Committee as well as the department had accepted and recommended approval of the City's request, which was eventually adopted through prior BoCC resolutions. Thus, for fiscal years 2009-2013, this set-aside has been in effect. The City of Spokane Valley, after development of a Bicycle and Pedestrian Master Program (BPMP), which is now integrated as a chapter in the City's Comprehensive Plan, proposes a change in the agreement which would allow for them to fund sidewalk improvements, an eligible CDBG activity but one that is currently identified as a low priority need in the County Consolidated Plan. After considerable citizen participation, through collaboration with various public agencies and private interest groups, the BPMP identified forty-eight (48) miles of sidewalks which are missing throughout low and moderate income residential neighborhoods. The proposed amendment to the agreement with Spokane Valley would allow for them to fund these needed sidewalk improvements, as well as other eligible projects. RECOMMENDATION: Approve FISCAL IMPACT: No changes SIGNATURES: Christine Barada Department Head/Elected Official or Marshall Farnell De gnated Aut • ' •::ting Agen•a Item) Chief Executive Officer A • S k 111 4�! 1__111LIAP Gr. is Admini:trator(sign-off) ❑ This item needs to be codified in the County Code Book. A B C D E F / 2014 CDBG Sidewalk Projects A, ' 34 , 2 5 6 31 , ■'__, Legend 0 Ho001 Pilo.sidewsks =CHIG. 0 Police slang glgg'gg'Sgg' =Auo, , 32 -- • 1 , , E 7.---- 1 1 „ , . I _ = T26N , .... , ... I 1 11111 1i ..1-1 ' . —1 \ . :------'-'--- g g:,, g on.zEir . _ gffilligt ' .4 iptigilli: .-T.( -- g.0. N g - ,- . _. i,., ___. -, gi 2 .6 A - ...... , . . -r.' :-• '''' ....= . --"'."'-'-. = A Sill .... " ''' -"j -. ' . ' ' • , . . FIr 5 :=° ::I:!, :' °° ° • '1:1.`'' ':°'ft gi 1111EIMMIMIliiird 111.1° '' ° . , 1 '.. g . Al MIlli = „ . /: r - " 29 .4 MISiPI -, 0 25 , rues ri inormumm rs 29, I , = 1 '''' 4ig 1.Sprague Avenue,Appleway to Arties Ln,south side IN ' •=7„,, 4-= Long Rd,south of Sprague(missing gaps) 2.Farr Rd,6th to 8th Ave 3.4th Avenue,Long to Greenacres,north side 4.4th Avenue,Long to Greenacres,south side 5.Mission Ave,east of Barker,south side 6.Park Rd,Broadway to 1-90,west side 7.Park Rd,Sharp to Indiana,west side 8.Park Rd,Sinto to Indiana,east side -..., Ji 2... ,, I 31 I-3\ '1 - -1 „ix I I 35 35 \\ 1 k4 ' k4 5N 04 I / 01 J , - I I 06 ,47't'P,:, 02 ■ 01 ( 7"24N 1 , 4 ■ 03 05 -; - -.1-.1 06 05 I -- _ -r __ _____ _ _ --------------------- „ft -z=mtr,==. .....Valley A B C D E F CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 8, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑new business ® public hearing ❑ information ['admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing on the Proposed 2013 Budget Amendment. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2013 Budget when it was amended on May 28, 2013 for the first time. On September 24 an Administrative Report was delivered to Council that conveyed the fact that a number of events have taken place in the normal course of operations that necessitate the budget be amended. BACKGROUND: Since the initial adoption of the 2013 Budget on October 30, 2012 and the subsequent amendment on May 28, 2013 a number of events have transpired in the normal course of operations that necessitate a second 2013 Budget amendment. They include: #001 - General Fund Provide additional appropriations (expenditures) of$88,000 comprised of: • $53,000 to professional services for Community Development including: o $40,000 for Spokane County GIS services that were erroneously excluded from the budget. o $11,000 for SmartGov cloud services. o $2,000 for AutoCad services. • $35,000 for legal services for shoreline consultants #101 —Street Fund Increase revenues and expenditures each by $200,000 to cover the Sprague/Sullivan ITS Phase 2 project. Project costs are offset by a $173,000 grant covering 86.5% of expenditures with the balance being paid with real estate excise tax money. #105 - Hotel / Motel Tax Fund The revenue estimate has been revised upward from $460,000 to $490,000. #303 — Street Capital Projects Fund This fund is being amended to reflect estimated actual progress on a number of projects. Included among the projects is the addition of an $18,000 appropriation for the Appleway Landscape Design that is being financed through a transfer-in from Fund #312 — Capital Reserve Fund. #311 — Pavement Preservation Fund This fund is being amended to reflect the Public Works Department's estimate of work that will be accomplished this year. • Appropriations (expenditures) are being increased by $850,172 to a total of$2,048,456. • Revenues will increase by $165,793 reflecting partial grant financing for a portion of the projects. NSV-FS21Userskmcal hounkBudgets120131AmendmenfstAmendmenf#212013 10 081Publlc Hearing12013 10 08 RCA public hearing for 2014 budg amendmnt.docx #312 — Capital Reserve Fund Appropriations will increase by $18,000 reflecting a transfer to Fund #303 to finance the estimated cost of the Appleway Landscape design. The second 2013 Budget amendment reflects the changes noted above and will affect 6 funds resulting in total appropriation/expenditure increases of $1,174,172 and revenue increases of $413,793. Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 0 88,000 101 Street Fund 200,000 200,000 105 Hotel / Mote, Tax Fund 30,000 0 303 Street Capital Projects Fund 18,000 18,000 311 Pavement Preservation Fund 165,793 850,172 312 Capital Reserve Fund 0 18,000 413,793 1,174,172 OPTIONS: Future options are to accept the proposed amendments in whole or in-part. RECOMMENDED ACTION OR MOTION: The purpose of this evening's public hearing is to consider input from the public on the proposed budget amendment. No action is required of Council at this time. Anticipated future action by the Council includes: October 8, 2013 — First reading of Ordinance #13-015 amending the 2013 Budget. October 22, 2013 — Second reading of Ordinance#13-015 amending the 2013 Budget, BUDGET/FINANCIAL, IMPACTS: This action will amend the estimated revenues and appropriations for the 2013 Budget that was initially adopted on October 30, 2012 and subsequently amended on May 28, 2013. There are adequate funds available to pay for these amendments. STAFF CONTACT: Mark Calhoun ATTACHMENTS: • Fund level line-item detail of revenues and expenditures. • Budget report reflecting budget amendment impact on related funds. ISV-FS21Users mcalhounlBudgets12013L4mendmentslAmendment#212013 10 081Public Hearing12013 10 08 RCA public hearing for 2014 budg amendnuit.dacx 11 SV-FS21Userslmcalhoun\Budgets120131Amendments!Amendment#212013 10 08\amendment no 2 detail CITY OF SPOKANE VALLEY,WA 2013 Budget-Amendment#2 Line Item Detail 9/16/2013 Account Account Initial Amended Description _ Number Description 1 Justification Budget Amendment Budget #001 -General Fund Recurring Expenditures Legal Legal 001.013.015.515.32.41.04 - Shoreline consultants Community Development Spokane County GIS 001.058.050.558.60.41.03 Spokane County GIS Spokane County GIS Spokane County GIS 001.058.055.558.50.41.03 001.058.056558.60.41.03 001.05 8.057.558.50.41.03 Nonrecurring Expenditures n/a n/a #101 -Street Fund Expenditures Capital outlay - Spok Cnty GIS-$10,000 + SmartGov Cloud Service-$2,750 - Spok Cnty GIS-$10,000 + SmartGov Cloud Service-$2,750 +AutoCad upgrade-$2,000 - Spok Cnty GIS-$10,000+ SmartGov Cloud Service-$2,750 - Spok Cnty GIS-$10,000+ SmartGov Cloud Service-$2,750 - n/a Total recurring expenditures Total nonrecurring expenditures Total expenditures 101.042.133.595.64.63.03 - Project#133-Sprague/Sullivan ITS Phase 2 Phase 2 carried forward from 2012 Revenues Grant Income 101.042.133.333.20.20 Transfer from -#302 101.042.133.397.30.20 Total expenditures - Proj#133-86.5% grant financed - Proj#133-13.5% matched with REET Total revenues Page 1 of 3 50,150 35,000 0 12,750 0 14,750 0 12,750 0 12,750 0 88,000 0 0 88,000 85,150 12,750 14,750 12,750 12,750 0 0 200,000 200,000 200,000 0 173,000 173,000 0 27,000 27,000 200,000 \\SV-FS21Userslmcalhounl Budgets120131AmendmentslAmendment#212013 10 081amendment no 2 detail CITY OF SPOKANE VALLEY,WA 2013 Budget-Amendment#2 Line Item Detail 9/16/2013 Account Account Initial Amended Description Number Description 1 Justification Budget Amendment Budget #105-Hotel 1 Motel Tax Fund Revenues Hotel 1 Motel Tax 105.105.000.313.30.00 #303-Street Capital Projects Fund Expenditures Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay 303.303.123. 303.303.177. 303.303.181. 303.303.185. 303.303.000. 595.xx.xx.xx 595.xx.xx.xx 595_xx.xx.xx 595.xx.xx_xx 595,30.63.99 Revenues Transfers from -#312 303.000.185.397.xx.xx.xx - revised estimate Total revenues - revised est#123 Mission-Flora to Barker - revised est#177 Sullivan Rd Corridor Study - revised est#181 Citywide Traffic Sign Upgrad( - #185 Appleway Landscaping design - revised estimate Total expenditures - Appleway Landscaping design Total expenditures Page 2 of 3 460,000 0 0 0 0 1,500,000 30,000 490,000 30,000 127,500 100,000 150,000 18,000 18,000 (377,500) 1,122,500 18,000 0 18,000 18,000 18,000 11SV-FS21Users\mcalhounlBudgets 120131Amendments\Amendment#212013 10 081amendment no 2 detail CITY OF SPOKANE VALLEY,WA 2013 Budget-Amendment#2 Line Item Detail 9/16/2013 Account Description Account Number Description I Justification Initial Budget Amendment Amended Budget #311 -Pavement Preservation Fund Expenditures Pavement Preservation 311.000.179.595.30.63.00 Revenues Grants 311.000.179.333,20.20 #312-Capital Reserve Fund Expenditures Transfer to-#303 303.000.185.597,xx_xx.xx Revised estimate based upon updated Public Works Department projections. Combined pavement preservation projects in 2013 total$2,904,313 including $Z048,456 in Fund#311 and$855,857 in Fund#001. Total expenditures - 2013 Phase 2 grant financing Total revenues - Appieway Landscaping design Total expenditures Totals Across all Funds 1,198,284 850,172 2,048,456 850,172 0 165,793 165,793 165,793 0 18,000 18,000 18,000 Total revenues Total expenditures 413,793 1,174,172 Page 3 of 3 \\5V-FS2\Users,mcalhoun\Budgets\2013\Amendments\Amendment#2\2013 10 08\budget report CITY OF SPOKANE VALLEY,WA 2013 Budget 2013. As Amended Proposed As May 28 Amendment Amended #001-GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 10,943,700 0 10,943,700 Sales Tax 15,250,000 0 15,250,000 Sales Tax-Criminal Justice 1,280.000 0 1,280,000 Sales Tax-Public Safety 750,000 0 750,000 Gambling Tax and Leasehold Excise Tax 612,500 0 612,500 Franchise Fees/Business Registration 1,135,000 0 1,135,000 State Shared Revenues 1,684,800 0 1,684,600 Fines and Forfeitures/Public Safety 1,632,300 0 1,632,300 Community Development 1,174,000 0 1,174,000 Recreation Program Revenues 571,500 0 571,500 Miscellaneous&Investment Interest 158,000 0 158,000 Transfers in-#101 (street admin) 39,700 0 39,700 Transfers In-#105(h/m tax-CP advertising) 30,000 0 30,000 Transfers in-#402(storm admin) 13,400 0 13,400 Total Recurring Revenues 35,274,700 0 35,274,700 Expenditures City Council 390,111 0 390,111 City Manager 637,984 0 637,984 Legal 439,161 35,000 474,161 Public Safety 22,139,200 0 22,139,200 Deputy City Manager 609,706 0 609,706 Finance/IT 1,089,633 0 1,089,633 Human Resources 232,469 0 232,469 Public Works 876,443 0 876,443 Community Development-Administration 257,175 12,750 269,925 Community Development-Engineering 850,845 14,750 865,595 Community Development-Planning 899,743 12,750 912,493 Community Development-Building 1,162,582 12,750 1,175,332 Parks&Rec-Administration 270,717 0 270,717 Parks&Rec-Maintenance 789,000 0 789,000 Parks&Rec-Recreation 231,321 0 231,321 Parks&Rec-Aquatics 485,600 0 485,600 Parks&Rec-Senior Center 88,143 0 88,143 Parks&Rec-CenterPlace 800,884 0 800,884 Pavement Preservation 855,857 0 855,857 General Government 1,799,100 0 1,799,100 Transfers out-#502(insurance premium) 319,000 0 319,000 Total Recurring Expenditures 35,224,674 88,000 35,312,674 Recurring Revenues Over(Under) Recurring Expenditures 50,026 (88,000) (37,974) NONRECURRING ACTIVITY Revenues Transfers in-#120(excess reserves) 50,787 0 50,787 Total Nonrecurring Revenues 50,787 0 50,787 Expenditures Transfers out-#309(park grant match) 50,000 0 50,000 Transfers out-#312(Capital Reserve Fund) 7,826,207 0 7,826,207 Parks&Recreation related 56,962 0 56,962 Carpet at City Hall 25,000 0 25,000 Total Nonrecurring Expenditures 7,958,169 0 7,958,169 Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (7,907,382) 0 (7,907,382) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (7,857,356) (88,000) (7,945,358) Beginning unrestricted fund balance 28,681,219 28,681,219 Ending unrestricted fund balance 20,823,863 20,735,863 Fund balance as a percent of recurring expenditures 59.12% 58,72% Page 1 of 4 \\SV-FS2\Users\mcalhoun\Budgets\2013\Amendments\Amendment#2\2013 10 08\budget report CITY OF SPOKANE VALLEY,WA 2013 Budget 2013 As Amended Proposed As May 28 Amendment Amended 'SPECIAL REVENUE FUNDS #101 -STREET FUND (RECURRING ACTIVITY Revenues Motor Vehicle Fuel(Gas)Tax 1,861,100 0 1,861,100 Investment Interest 5,000 0 5,000 Utility Tax 2,900,000 0 2,900,000 Total Recurring Revenues 4,766,100 0 4,765,100 Expenditures Wages 1 Benefits I Payroll Taxes 573,170 0 573,170 Supplies 72,200 0 72,200 Services&Charges 2,456,152 0 2,456,152 Snow Operations 469,000 0 469,000 Intergovernmental Payments 851,000 0 851,000 Transfers out-#001 39,700 0 39,700 Transfers out-#311 (pavement preservation) 282,000 0 282,000 Transfers out-#501 (plow replace.) 150,000 0 150,000 Transfers out-#501 (non-plow vehicle rental) 10,777 0 10,777 Total Recurring Expenditures 4,903,999 0 4,903,999 Recurring Revenues Over(Under) Recurring Expenditures (137,899) 0 (137,899) NONRECURRING ACTIVITY Revenues Grants 0 200,000 200,000 Total Nonrecurring Revenues 0 200,000 200,000 Expenditures 133 Sprague/Sullivan ITS-phase 2 0 200,000 200,000 Total Nonrecurring Expenditures 0 200,000 200,000 Nonrecurring Revenues Over(Under) Nonrecurring Expenditures 0 0 0 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (137,899) 0 (137,899) Beginning fund balance 2,228,437 2,228,437 Ending fund balance 2,090,538 2,090,538 #105-HOTEL I MOTEL TAX FUND Revenues Hotel/Motel Tax 460,000 30,000 490,000 Investment Interest 500 0 500 Total revenues 460,500 30,000 490,500 Expenditures Transfers out-#001 30,000 0 30,000 City directed marketing efforts 55,000 0 55,000 Tourism Promotion-contracted 425,500 0 425,500 Tourism Promotion 0 0 0 Total expenditures 510,500 0 510,500 Revenues ever(under)expenditures (50,000) (20,000) Beginning fund balance 206,772 206,772 Ending fund balance 156,772 186,772 Page 2 of 4 \\SV-FS2\Users\mcalhoun\Budgets\2013\Amendments\Amendment#2\2013 10 08\budget report CITY OF SPOKANE VALLEY,WA 2013 Budget 2013 As Amended Proposed As May 28 Amendment Amended 'CAPITAL PROJECTS FUNDS I #303-STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 6,597,842 0 6,597,842 Developer 0 0 0 Transfers In-#301 892,404 0 892,404 Transfers in-#302 617,479 0 617,479 Transfers in-#312-Appleway Landscaping 0 18.000 18,000 Transfers in-#312-Sullivan Rd W Bridge 0 0 0 Transfers in-#402 0 0 0 Total revenues 8,107,725 18,000 8,125,725 Expenditures 005 Pines/Mansfield,Wilbur Rd.to Pines 300,000 0 300,000 060 Argonne Rd Corridor Upgrade SRTC 957,892 0 957,892 061 Pines(SR27)ITS Imporvernents 637,288 0 637,288 115 Sprague Ave Resurfacing-Evergreen to Sullivan 188,745 0 188,745 123 Mission Ave.-Flora to Barker 0 127,500 127,500 141 Sullivan&Euclid FCC(PE&RW) 139,332 0 139,332 142 Broadway @ ArgonnelMullan PCC int,(PEIRW) 219,599 0 219,599 145 Spokane Valley-Millwood Trail 200,000 0 200,000 146 24th Ave Sidewalk-Adams to Sullivan 15,000 0 15,000 149 Sidewalk lnfill 337,507 0 337,507 154 Sidewalk&Tansit Stop Accessibility 33,198 0 33,198 155 Sullivan Rd W Bridge Replacement 800,000 0 800,000 156 Mansfield Ave.Connection 1,012,924 0 1,012,924 159 University Rd/1-90 Overpass Study 125,000 0 125,000 166 Pines Rd(SR27)&Grace Ave.Intersect Safety 98,100 0 98,100 167 Citywide Safety Improvements(blkelped) 450,995 0 450,995 168 Wellesley Ave&Adams Rd Sidewalk 554,500 0 554,500 169 ArgonnelMullan Corridor Safety-Indiana to Broad 104,460 0 104,460 170 Argonne Road-Empire to Knox Corridor Safety 172,785 0 172,785 171 Sprague Ave ADA Sdwlk Improve(Havana-Fanc 110,400 0 110,400 176 Appleway Trail Design 150,000 0 150,000 177 Sullivan Road Corridor Traffic Study 0 100,000 100,000 181 Citywide Traffic Sign Upgrade 0 150,000 150,000 185 Appleway Landscaping-Phase 1 0 18,000 18,000 XXX ITS Infill Project Phase 1 (PE START 2014) 0 0 0 Contingency 1,500,000 (377,500) 1,122,500 Total expenditures 8,107,725 18,000 8,125,725 Revenues over(under)expenditures 0 0 Beginning fund balance 177,918 177,918 Ending fund balance 177,918 177,918 Page 3 of 4 \15V•F52\Users\meal Noun\Budgets\20131Amendments\Amendment#2\2013 10 08\budget report CITY OF SPOKANE VALLEY,WA 2013 Budget 2013 As Amended Proposed As May 28 ,Amendment Amended , CAPITAL PROJECTS FUNDS-continued #311-PAVEMENT PRESERVATION Revenues Transfers in-#101 282,000 0 282,000 Transfers In-#123 616,284 0 616,284 Transfers in-#301 150,000 0 150,000 Transfers In-#302 150,000 0 150,000 Grants 0 165,793 165,793 Total revenues 1,198,284 165,793 1,364,077 Expenditures Pavement preservation 1,198,284 850,172 2,048,456 Total expenditures 1,198,284 850,172 2,048,456 Revenues over(under)expenditures 0 (684,379) Beginning fund balance 948,733 948,733 Ending fund balance 948,733 264,354 #312-CAPITAL RESERVE FUND Revenues Transfers in-#001 7,826,207 0 7,826,207 Investment Interest 0 0 0 Total revenues 7,826,207 0 7,826,207 Expenditures Capital Outlays 0 0 0 Business Route Signage 60,000 0 60,000 Balfour Park!Library site development 42,150 0 42,150 Transfers out#303-Phase 1 -Appleway Landsc 0 18,000 1 8,000 Transfers out#303-Sullivan Rd W Bridge 0 0 0 Total expenditures 102,150 18,000 120,150 Revenues over(under)expenditures 7,724,057 7,706,057 Beginning fund balance 0 0 Ending fund balance 7,724,057 7,706,057 Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 8, 2013 Department Director Approval: IZ Check all that apply: ® consent ❑ old business [' new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 07/08/2013 29628 $33,333.33 09/23/2013 30273-30307 $139,907.65 09/26/2013 5676-5681 $675.00 09/26/2013 30308-30375 $437,989.35 09/27/2013 30376-30387 $51,186.40 GRAND TOTAL $663,091.73 Explanation of Fund Numbers found on Voucher Lists #001 - General Fund Other Funds 001.011.000.511 City Council 101 —Street Fund 001.013.000.513. City Manager 103 —Paths &Trails 001.013.015.515. Legal 105—I-Iotel/Motel Tax 001.016.000. Public Safety 120—CenterPlace Operating Reserve 001.018.013.513. Deputy City Manager 121 Service Level Stabilization Reserve 001.018.014.514. Finance 122—Winter Weather Reserve 001.018.016,518. Human Resources 123 —Civic Facilities Replacement 001.032.000. Public Works 204—Debt Service 001.058.050.558. Comm. Develop.-Administration 301 —Capital Projects(1511/4% REET) 001.058.055.558. Comm. Develop.—Develop.Eng. 302—Special Capital Proj (2"d A% REET) 001.058.056.558. Community Develop.-Planning 303 Street Capital Projects 001.058.057.558. Community Develop.-Building 304—Mirabeau Point Project 001.076.000.576. Parks & Rec—Administration 307—Capital Grants 001.076.300,576. Parks &Rec-Maintenance 309—Parks Capital Grants 001.076.301.571. Parks & Rec-Recreation 310—Civic Bldg Capital Projects 001.076.302.576. Parks&Rec- Aquatics 311 —Pavement Preservation 001.076.304.575. Parks&Rec- Senior Center 312—Capital Reserve 001.076.305.571. Parks&Rec-CenterPlace 402 Stormwater Management 001.090.000.511. General Gov't-Council related 403 —Aquifer Protection Area 001.090.000.514. General Gov't-Finance related 501 —Equipment Rental &Replacement 001.090.000,517. General Gov't-Employee supply 502 Risk Management 001.090.000.518. General Gov't-Centralized Services 001.090.000.519. General Gov't-Other Services 001.090.000.540. General Gov't-Transportation 001.090.000.550. General Gov't-Natural &Economic 001.090.000.560. General Gov't-Social Services 001.090.000.594. General Gov't-Capital Outlay 001.090.000.595. General Gov't-Pavement Preservation RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. STAFF CONTACT: Mark Calhoun, Finance Director; ATTACHMENTS: Voucher Lists uchlist 07/0812013 10:41:32AM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account 29628 7/8/2013 000193 NORTHWEST CHRISTIAN SCHOOL INC July 2013 I Vouchers for bank code: apbank I Vouchers in this report I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am uthorized jo aute ficate and certify said claim. %claim. t1 -7 !..; Firtan Director Date C•uncil Member 74/,3 Date Date Amount 001.090.000.518 CITY HALL RENT 33,333.33 Total : 33,333.33 Bank total : 33,333.33 Total vouchers: 33,333.33 Page: 1 vchlist 09/23/2013 2:55:27PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice 30273 9/23/2013 000921 A TO Z RENTALS 30274 9/23/2013 000958 AAA SWEEPING LLC 142873-1 50305 50306 30275 9/23/2013 002816 ABLE CLEAN-UP TECHNOLOGIES 15364 15365 30276 9/23/2013 001081 ALSCO 30277 9/23/2013 000030 AVISTA 30278 9/23/2013 000918 BLUE RIBBON LINEN SUPPLY INC 30279 9/23/2013 003511 CIRRUS SYSTEMS LLC 30280 9/23/2013 001169 CITY OF SPOKANE VALLEY 30281 9/23/2013 000571 CODE PUBLISHING CO 30282 9/23/2013 003255 DAY WIRELESS SYSTEMS 30283 9/23/2013 001253 GORDON THOMAS HONEYWELL LS PO 1367789 August 2013 9468472 C0042978 S0061330 S0062565 50062684 Sept 2013 September 2013 44531 553602 Aug 13 1042 Fund/Dept Description/Account 101.042.000.542 402.402.000.531 402.402.000.531 101.042.000.542 101.042.000.542 001.058.057.558 101.042.000.542 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 101.042.000.542 001.058.056.558 001.013.000.513 101.042.000.543 001.011.000.511 EQUIP RENTAL: PW Total 2013 STREET SWEEPING SERVICE 2013 STORM DRAIN CLEANING SE Total : 13245 PARK RD BRIDGE CLEANUP 13275 SPILL ARGONNE AND 1-90 Total : FLOOR MATS FOR PERMIT CENTE Total : UTILITIES: PW MASTER AVISTA Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLYATC LINEN SERVICE AND SUPPLY AT C Total : SIMA SOFTWARE: SCHOOL ZONE Total : Total : Total : Total : PETTY CASH:9396,98,99 MUNICIPAL CODE UPDATE TOWER RENTAL: SEPT 2013 LOBBYIST SERVICES Amount 44.44 44.44 19,237.30 25,258.64 44,495.94 2,733.81 528.28 3,262.09 46.55 46.55 24,785.06 24,785.06 78.36 -7.37 26.98 95.63 313.89 507.49 4,320.00 4,320.00 16.19 16.19 73.91 73.91 202.00 202.00 3,226.77 Page: 1 vchlist 09123/2013 2:55:27PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice 30283 9/23/2013 001253 001253 GORDON THOMAS HONEYWELL (Continued) 30284 9/23/2013 002518 INLAND PACIFIC HOSE&FITINGS 498181 30285 9/23/2013 000864 JUB ENGINEERS INC. 0083596 30286 9/23/2013 002466 KENWORTH SALES 180852 30287 9/23/2013 001944 LANCER LTD 0439445 30288 9/23/2013 002259 MENKE JACKSON BEYER EHILS 439 470 499 General 30289 9/23/2013 000258 MICROFLEX INC. 00021450 30290 9/23/2013 000132 MODERN ELECTRIC WATER CO August 2013 30291 9/23/2013 002709 NORTHWEST HOSE&FITTINGS 404827-001 30292 9/23/2013 000019 PURRFECT LOGOS INC. 32036 30293 9/23/2013 000779 SOUTHARD, BRAD August 2013 30294 9/23/2013 000230 SPOKANE CO AUDITORS OFFICE August 2013 30295 9/23/2013 002835 SPOKANE COURIER SERVICES LLC 4309 Fund/Dept 101.000.000.542 101.042.000.542 101.000.000.542 001.058.057.558 001.013.015.515 001.013.015.515 001.013.015.515 001.090.000.518 101.042.000.542 101.000.000.542 001.076.301.571 101.042.000.542 001.058.056558 001.011.000.511 Description/Account Amount Total : SHOP SUPPLIES: PW MAINT SHOE Total : TIP DATA MAINTENANCE AND SUP Total : SUPPLIES FOR PW Total : BUSINESS CARDS:TAMARA FAURI Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : TAXTOOLS SOFTWARE RENTAL:A Total : Total : Total : UTILITIES: PW SUPPLIES: PW BANNERS FOR HAUNTED POOL Total : DEAD ANIMAL REMOVAL SERVICE, Total : RECORDING FEES Total : 3,226.77 233.62 233.62 7,389.13 7,389.13 222.84 222.84 36.14 36.14 70.00 633.22 122.50 825.72 343.83 343.83 8,580.74 8,580.74 47.60 47.60 43.48 43.48 543.00 543.00 812.00 812.00 BROADCASTING SERVICES: COUF 75.00 Page: 2 vchlist 09/23/2013 2:55:27PM Voucher List Spokane Valley Page: 3 Bank code: Voucher 30295 30296 30297 30298 30299 30300 30301 30302 30303 30304 30305 30306 30307 apbank Date Vendor Invoice 9/23/2013 002835 002835 SPOKANE COURIER SERVICES LLC (Continued) 9/23/2013 000404 SPOKANE VALLEY HERITAGE MUSEUM Sept 2013 9/23/2013 000257 STATE AUDITOR'S OFFICE 9/23/2013 001922 SWANK MOTION PICTURES INC 9/23/2013 000335 TIRE-RAMA 9/23/2013 002597 TWISTED PAIR ENTERPRIZES L.L.0 9/23/2013 002188 VALLEY BEST-WAY BLDG SUPPLY 9/23/2013 000295 VALLEYFEST 9/23/2013 000167 VERA WATER&POWER L100066 RG 1835633 8080024430 8080024553 08312013 STMT Aug 2013 1021 2013 9/23/2013 000038 WASTE MANAGEMENT OF SPOKANE 0058100-1518-9 9/23/2013 000676 WEST 9/23/2013 002501 WHITE BLOCK COMPANY 9/23/2013 001792 WHITEHEAD,JOHN 827943780 0198006-IN Expense Fund/Dept Description/Account Amount Total : 001.090.000.560 OUTSIDE AGENCY ECON DEV GR/ Total : 001.090.000.514 SAO AUDIT OF 2012 001.076.301.571 MOVIE LICENSES 101.042.000.542 101.042.000.542 001.011.000.511 402.402.000.531 402.402.000.531 Total : Total : 40209D OIL CHANGE AND SERVICE 40210D OIL CHANGE AND SERVICI Total : BROADCASTING COUNCIL MEETIP Total : SUPPLIES: PW Total : BOOTH AT VALLEYFEST 2013 Total : 101.042.000.542 UTILITIES:AUGUST 2013 Total : 402.402.000.531 WASTE MANAGEMENT:AUG 2013 Total : 001.013.015.515 AUGUST SUBSCRIPTION CHARGE Total : 402.402.000.531 SUPPLIES FOR PW 105.105.000.557 EXPENSE REIMBURSEMENT Total : Total : 75.00 336.20 336.20 26,638.92 26,638.92 457.63 457.63 31.60 53.27 84.87 1,108.74 1,108.74 18.56 18.56 35.00 35.00 3,305.03 3,305.03 4,210.62 4,210.62 722.00 722.00 361.54 361.54 2,495.00 2,495.00 Page: 3 vch l ist 09123/2013 2:55:27PM Voucher List Page: 4 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 35 Vouchers for bank code: apbank Bank total : 139,907.65 35 Vouchers in this report I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim_ Finance Director Date Mayor Date Council Member Date Total vouchers : 139,907.65 Page: 4 vchlist 09/26/2013 11:44:33AM Voucher List Spokane Valley Page: 1 Bank code: pk-ref Voucher 5676 5677 5678 5679 5680 5681 Date Vendor Invoice 9/26/2013 003473 ACKERMAN, CHARLIE 9/26/2013 003516 DAVIS, KASSIE 9/26/2013 001552 HASSIE CLUB 9/26/2013 003518 IRONWORKERS LOCAL#14 9/26/2013 003517 LAWRENCE, SLETTEN 9/26/2013 003515 STANDOW,JEREMY 6 Vouchers for bank code : pk-ref 6 Vouchers in this report PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND Fund/Dept 001.237.10.99 Description/Account Amount DAMAGE DEPOSIT: MIRABEAU ME Total : 001.237.10.99 DAMAGE DEPOSIT: MIRABEAU SPI Total : 001.237.10.99 DAMAGE DEPOSIT: MIRABEAU ME Total : 001.237.10.99 DAMAGE DEPOSIT:VALLEY MISSI( Total : 001.237.10.99 DAMAGE DEPOSIT: FIRESIDE LOU Total 001.237.10.99 DAMAGE DEPOSIT:VALLEY MISSI( Total : Bank total : 52.00 52.00 52.00 52.00 257.00 257.00 52.00 52.00 210.00 210.00 52.00 52.00 675.00 Total vouchers: 675.00 Page: 1 vchlist 09/26/2013 11:34:10AM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor 30308 30309 9/26/2013 000648 ABADAN 9/26/2013 001081 ALSCO 30310 9/26/2013 003076 AMSDEN, ERICA 30311 9/26/2013 003513 ANDERSON,AMANDA Invoice 190742 190949 LSPO1361755 EXPENSE EXPENSE EXPENSE EXPENSE 30312 9/26/2013 003337 ARROW CONSTRUCTION SUPPLY INC 127784 30313 9/26/2013 000506 ASCE 30314 9/26/2013 000659 ASCE INLAND EMPIRE 30315 9/26/2013 001117 BASINGER, MICHAEL 30316 9/26/2013 003090 BIG R STORES 30317 9/26/2013 000673 BUDGET ARBOR&LOGGING LLC 30318 9/26/2013 002562 CD'A METALS 1042503512 1042520584 1042551885 REGISTRATION EXPENSE 051100/3 11-1978 657222 Fund/Dept 303.303.155.595 402.402.150.595 001.058.057.558 001 032.000.543 001.032.000.543 001.032.000.543 001.032.000.543 101.042.000.542 001.058.055.558 001.058.050.558 001.032.000.543 001.058.055.558 001.058.056.558 101.000.000.542 101.042.000.542 101.000.000.542 Description/Account Amount SULLIVAN BRIDGE REPLACEMENT SULLIVAN BRIDGE DRAIN RETROF Total : MAT SERVICE FOR PERMIT CENTE Total : EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : SUPPLIES: PW Total : 2014 ANNUAL MEMBERSHIP: G. G/ 2014 ANNUAL MEMBERSHIP FEE:. 2014 MEMBERSHIP RENEWAL: E.I Total : PLANNING SEIMINAR: G. GALLING Total : EXPENSE REIMBURSEMENT SUPPLIES: PW TREE TRIMMING SUPPLIES: PW Total : Total : Total : 396.32 319.38 715.70 46.55 46.55 26.02 39.60 39.60 105.22 6.78 6.78 107.09 107.09 250.00 250.00 250.00 750.00 100.00 100.00 124.30 124.30 36.36 36.36 3,587.10 3,587.10 93.82 Page: 1 vchlist 09/2612013 11:34:10AM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice 30318 9/26/2013 002562 002562 CD'A METALS 30319 30320 9/26/2013 000863 CENTURY WEST ENG CORP 9/26/2013 002572 CINTAS CORPORATION 30321 9/26/2013 001157 COUNTRY HOMES POWER EQUIP 30322 9/26/2013 001188 DANIELSON,TOM 30323 9/26/2013 000683 DAVID EVANS&ASSOCIATES 30324 9/26/2013 000734 DEPT OF TRANSPORTATION 30325 9/26/2013 003420 DESTINATION TRAVEL NETWORK 30326 9/26/2013 000912 DEX MEDIA WEST 30327 9/26/2013 002920 DIRECTV INC 30328 9/26/2013 001447 FREE PRESS PUBLISHING INC (Continued) 233818 606773587 104515 105328 105845 530530 EXPENSE 335697 RE-313-ATB30917055 RE-313-ATB30917056 RE-313-ATB30917084 39160 SEPTEMBER 2013 21284758525 40527 40610 40611 40613 Fund/Dept 101.042.000.542 101.000.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 311.000.180.595 101.042.000.542 101.042.000.542 101.042.000.542 105.000.000.557 001.076.304.575 101.042.000.543 001.058.056.558 001.013.000.513 001.013.000.513 001.058.056.558 Description/Account 2013 TIP SERVICES Total : Total : SUPPLIES: PW ACCOUNT 02356 Total : SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW Total : EXPENSE REIMBURSEMENT-CDL Total : 0180-STEREET PRESERVATION P Total : STATE ROUTE ROADWAY MAINT. SIGNAL& ILLUMINATION MAIN INTELLIGENT TRAFFIC SYSTEMS Total : ADVERTISING PROGRAM Total : ADVERTISING FOR SENIOR CENTE Total CABLE SERVICE FOR MAINTENAN Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Amount 93.82 6,382.26 6,382.26 103.92 103.92 134.59 83.81 154.40 118.50 491.30 130.00 130.00 5,622.50 5,622.50 1,821.04 2,928.03 849.39 5,598.46 300.00 300.00 5.29 5.29 45.99 45.99 113.60 129.25 57.60 86.70 Page: 2 vchlist 09/26/2013 11:34:10AM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor 30328 9/26/2013 001447 FREE PRESS PUBLISHING INC 30329 9/26/2013 000609 GENDRONS CO 30330 9/26/2013 000007 GRAINGER 30331 9/26/2013 000917 GRAYBAR 30332 9/26/2013 000011 GREATER SPOKANE VALLEY 30333 9/26/2013 003177 GUTH, ERIC 30334 9/26/2013 000002 H&H BUSINESS SYSTEMS INC. 30335 9/26/2013 002520 HUSKY INTERNATIONAL TRUCKS 30336 9/26/2013 002384 IMS INFRASTRUCTURE MGMT_ LLC Invoice (Continued) 40614 40615 40649 40653 3503 9243148922 968221774 23267 EXPENSE 143713 AUGUST 2013 782945 783157 783241 783317 783330 89559 89565 10113-7 Fund/Dept 001.058.056.558 001.058.056.558 001.013.000.513 001.013.000.513 001.032.000.543 001.032.000.543 101.042.000.542 001.011.000.511 001.032.000.543 001.058.050.558 001.058.057.558 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.042.000.542 Description/Account LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION SUPPLIES: PW SUPPLIES: PW SUPPLIES:PW Total : Total : Total : Total : SEPT BUSINESS CONNECTS:A W( Total : EXPENSE REIMBURSEMENT Total : COPIER SUPPLIES:CD COPIER COST Total : 5-203:ANNUAL INSPECTION 5-208:ANNUAL DOT INSPECTION 5-210-ANNUAL DOT INSPECTION 5-209:ANNUAL DOT INSPECTION 5-211:ANNUAL DOT INSPECTION SUPPLIES: PW SUPPLIES: PW Total : 2013 PAVEMENT MANAGEMENT PL Total : Amount 98.60 25.00 44.80 83.30 638,85 204.36 204.36 37.94 37.94 377.02 377.02 25.00 25.00 42.38 42.38 253.84 2,807.49 3,061.33 147.98 60.81 60.81 60.81 60.81 162.22 57.07 610.51 2,125.00 2,125.00 Page: 3 vchlist 09/26/2013 11:34:10AM Voucher List Spokane Valley Page: 4 Bank code: apbank Voucher Date Vendor Invoice 30337 9/26/2013 000393 INLAND AUDIO VISUAL 30338 9/26/2013 003362 INLAND GEAR 30339 9/26/2013 000401 INLAND NW CHAPTER OF ICC 30340 9/26/2013 000265 JACKSON, MIKE 30341 9/26/2013 002977 LOCALGOVU 30342 9/26/2013 001640 MAINTENANCE SOLUTIONS INC 30343 9/26/2013 003251 MDI MARKETING 30344 9/26/2013 002203 NAPA AUTO PARTS 30345 9/26/2013 000662 NATL BARRICADE&SIGN CO 13168 19598 SEMINAR 2013 OCTOBER 2013 EE9C935DBB 91217104 9743 AUGUST 2013 81217 30346 9/26/2013 001035 NETWORK DESIGN&MANAGEMENT 4517 4541 4568 30347 9/26/2013 000971 NORTHWEST IMAGES PHOTOGRAPHY 41368 30348 9/26/2013 003512 NORTHWEST SIGNAL Fund/Dept 001.011.000.511 101.000.000.542 001.058.057.558 001.013.000.513 001.018.016.518 Description/Account Amount SUPPLIES: IT SUPPLIES: PW Total : Total : 62ND ANNUAL SHORT COURSE:J. Total : OCTOBER 2013 AUTO ALLOWANCI Total : TRAINING :J WHITEHEAD 101.042.000.542 SUPPLIES: PW 001.090.000.558 Total : Total : AUGUST 2013 ADVERTISEMENTS Total : 101.000.000.542 SUPPLIES: PW 101.042.000.543 SUPPLIES: PW 001.090.000.518 001.076.305.575 001.090.000.518 Total : Total : SENTINAL RACK QUARTERLY BILL SUPPLIES: IT MONTHLY SYSTEM MAINTENANCE Total : 001.013.000.513 PHOTO SERVICES 1012 101.042.000.542 SUPPLIES: PW Total : Total : 217.40 217.40 108.70 108.70 240.00 240.00 300.00 300.00 12.00 12.00 774.70 774.70 22,534.31 22,534.31 337.67 337.67 347.30 347.30 1,197.00 565.37 2,847.50 4,609.87 127.31 127.31 2,500.00 2,500.00 Page: 4 vch l ist 09/26/2013 11:34:10AM Voucher List Page: 5 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 30349 9/26/2013 000652 OFFICE DEPOT INC. 672668227001 001.032.000.543 SUPPLIES: PW 154.61 672668547001 001.032.000.543 SUPPLIES: PW 0.71 672770943001 001.032.000.543 SUPPLIES: PW 83.13 672901584001 001.032.000.543 SUPPLIES: PW 121.17 674447243001 001.076.305.575 SUPPLIES: IT 30.33 Total : 389.95 30350 9/26/2013 000307 OFFICE OF THE STATE TREASURER AUGUST 2013 001.016.000.586 STATE REMITTANCE 64,038.78 Total : 64,038.78 30351 9/26/2013 000881 OXARC 40615SS 101.042.000.542 SUPPLIES: PW 255.94 R221618 101.042.000.542 CYLINDER RENTAL: PW 93.85 Total : 349.79 30352 9/26/2013 002424 PITNEY BOWES GLOBAL 1428301-SP13 001.090.000.518 POSTAGE METER RENTAL 250.00 Total : 250.00 30353 9/26/2013 001089 POE ASPHALT PAVING INC. 43950 101.042.000.542 2013 STREET AND STORMWATER 229,910.74 Total : 229,910.74 30354 9/26/2013 000952 RECALL DESTRUCTION SVC 3901174572 001.058.057.558 DOCUMENT DESTRUCTION 33.68 Total : 33.68 30355 9/26/2013 000836 SCHULTZ,WILLIAM J. EXPENSE 001.058.056.524 EXPENSE REIMBURSEMENT 51.00 Total : 51.00 30356 9/26/2013 000235 SECURE SHRED 93548 001.090.000.518 DOCUMENT DESTRUCTION 132.24 Total : 132.24 30357 9/26/2013 000318 SHAMROCK PAVING INC 2863 101.042.000.542 SUPPLIES: PW 622.66 Total : 622.66 30358 9/26/2013 001140 SPECIAL ASPHALT PRODUCTS INVC063541 101.042.000.542 SUPPLIES: PW 1,798.31 Total : 1,798.31 30359 9/26/2013 000308 SPOKANE CO PROSECUTING ATTY AUGUST 2013 001.016.000.586 CRIME VICITIMS COMPENSATION I 924.31 Total : 924.31 Page: 5 vchlist 09/26/2013 11:34:10AM Voucher List Spokane Valley Page: 6 Bank code : apbank Voucher Date Vendor Invoice 30360 9/26/2013 003499 SPOKANE CO SHERIFF COMMUNITY, OF CONFERENCE 2013 30361 9/26/2013 000001 SPOKANE CO TREASURER 51501797 30362 9/26/2013 002135 SPRAY CENTER ELECTRONICS INC 222726 30363 9/26/2013 000854 SPVV 1419.03 30364 9/26/2013 000065 STAPLES ADVANTAGE 3208724106 3208724114 30365 9/26/2013 000419 SUMMIT LAW GROUP 30366 9/26/2013 000335 TIRE-RAMA 30367 9/26/2013 003458 TRAFFIC SAFETY SUPPLY CO 30368 30369 30370 9/26/2013 000337 UPS 9/26/2013 003206 VAN NESS FELDMAN LLP 63867 8080024230 8080024660 8080024678 972692 972693 972962 0000Y3F950363 106305 9/26/2013 002909 WA DEPT OF ENTERPRISE SERVICES 2013080061 Fund/Dept 001.011.000.511 101.042.000.542 101.000.000.542 303.000.185.595 Description/Account CRIME PREVENTION CONFERENC Total : AUGUST 2013 WORK CREW INVOI Total : SUPPLIES: PW Total 0185-LAANDSCAPE DESIGN SERI Total 001.058.056.558 SUPPLIES: CD 001.058.056.558 SUPPLIES: CD 001.018.016.518 001.058.057.558 402.402.000.531 001.032.000.543 303.303.170.595 303.303.169.595 303.303.181.595 PROFESSIONAL SERVICES Total : Total : 4-002: OIL CHANGE/REPAIR 6-401: OIL CHANGE/MAINT WORK 2-301: MAINTENANCE WORK Total : SIGNS FOR PUBLIC WORKS SIGNS FOR PUBLIC WORKS 0181 -CITY WIDE TRAFFIC SIGNIN Total : 001.018.013.513 LATE FEE FOR PICKUP 001.013.015.515 001.058.055.558 PROFESSIONAL SERVICES Total : Total : AUTODESK INFRASTUCTURE DES Total : Amount 10.00 10.00 6,774.30 6,774.30 375.54 375.54 1,338.00 1,338.00 226.98 16.25 243.23 390.00 390.00 189.96 223.85 764.82 1,178.63 227.58 151.70 43,919.34 44,298.62 1.33 1.33 159.00 159.00 1,094.34 1,094.34 Page: 6 vchlist 09126/2013 11:34:10AM Voucher List Spokane Valley Page: 7 Bank code: apbank Voucher Date Vendor Invoice 30371 9/26/2013 000980 WESTERN SYSTEMS 0000023926 0000023940 0000023962 30372 9126/2013 002839 WIND WIRELESS INC. 81489 30373 9/26/2013 002788 WORTHY ENTERPRISES PROJECT 0155 30374 9/26/2013 003002 XO COMMUNICATIONS SERVICES 0261643058 30375 9/26/2013 001885 ZAYO GROUP LLC AUGUST 2013 AUGUST 2013 B 68 Vouchers for bank code : apbank 68 Vouchers in this report Fund/Dept Description/Account 303.303.170.595 303.303.170.595 303.303.169.595 101.042.000.542 303.303.155.595 001.076305.575 001.090.000.518 101.042.000.542 0170 SWITCHES 0170-ARGONNE CONTROLLER C) ARGONNE-MULLAN SAFETY PROJ Total : WIRELESS PHONE/INTERNET FOF Total : SULLIVAN RD BRIDGE REPLACEMI Total : TELEPHONE SERVICE: SEPTEMBE Total : HIGH SPEED INTERNET CITY HALL DARK FIBER LEASE Total : Bank total : Total vouchers: Amount 4,465.97 3,701.65 1 0,280.60 18,448.22 84.95 84.95 100.00 100.00 446.53 446.53 550.00 410.91 960.91 437,989.35 437,989.35 Page: 7 vcinlist 09/27/2013 3:26:38PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice 30376 9/27/2013 001606 BANNER BANK 30377 9/27/2013 000904 BRANCH,CAROLBELLE 30378 9/27/2013 002888 COMPLETE OFFICE 30379 9/27/2013 002308 FINKE, MELISSA 30380 9/27/2013 003519 FREE CAKES FOR KIDS-SPOKANE 30381 9/27/2013 003136 GIBSON, CARLY 30382 9/27/2013 000252 LOWE'S BUSINESS ACCOUNT 30383 9/27/2013 001844 NIMRI, RABA 30384 9/27/2013 000193 NORTHWEST CHRISTIAN SCHOOL INC 30385 9/27/2013 000324 SPOKANE CO WATER DIST#3 30386 9/27/2013 003175 VISIT SPOKANE 0618 0797 2223 4064 4375 8861 Expenses 999147-0 September 2013 September 2013 September 2013 Expenses September 2013 Expenses October 2013 September 2013 5915 Fund/Dept 001.011.000.511 001.011.000.511 001.018.016.518 001.058.055.558 001.011.000.511 001.076.305.575 001 018.013.513 001.016.000.521 001.076.301.571 001.076.301.571 001.090.000.560 001.018.014.514 001.076.305.575 001.018.014.514 001.090.000.518 101.042.000.542 105.000.000.557 Description/Account AUGUST 2013:0618 AUGUST 2013:0797 AUGUST 2013: 2223 AUGUST 2013:4064 AUGUST 2013:4375 JULY 2013:8861 Total : EXPENSE REIMBURSEMENT Total : CHAIRS FOR SVPD PRECINCT Total : INSTRUCTOR PAYMENT INSTRUCTOR PAYMENT Total : OUTSIDE AGENCY SOC SERV GRP Total : EXPENSE REIMBURSEMENT Total : OPERATING SUPPLIES Total : EXPENSE REIMBURSEMENT Total : CITY HALL RENT WATER CHARGES: PW Total : Total 2013 LODGING TAX GRANT REIMB Amount 0.00 563.58 1,032.59 715.71 45.00 719.92 3,076.80 17.91 17.91 632.63 632.63 982.80 156.00 1,138.80 221.73 221.73 64.52 64.52 157.89 157.89 412.92 412.92 33,333.33 33,333.33 981.21 981.21 1 0,898.66 Page: 1 vcti l ist 04.M27I2013 3:26:38PM Voucher List Page: 2 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 30386 9/27/2013 003175 003175 VISIT SPOKANE (Continued) Total : 10,898.66 30387 9/27/2013 000347 WORLEY, STEVE Expenses 001.032.000.543 EXPENSE REIMBURSEMENT 250.00 Total : 250.00 12 Vouchers for bank code: apbank Bank total : 51,186.40 12 Vouchers in this report Total vouchers : 51,186.40 I,the undersigned,do certify under penalty of perjury. that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim_ Finance Director Date Mayor Date Council Member Date Page: 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 10-08-2013 Department Director Approval : ❑ Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Period Ending September 30, 2013 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: Budget/Financial impacts: Employees Council Total Gross: $ 247,996.06 $ 5,475.00 $253,471.06 Benefits: $ 137,729.54 $ 9,118.81 $146,848.35 Total payroll $ 385,725.60 $ 14,593.81 $400,319.41 RECOMMENDED ACTION OR MOTION: Approve Payroll STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, September 24,2013 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff Tom Towey,Mayor Mike Jackson, City Manager Gary Schimmels,Deputy Mayor Cary Driskell, City Attorney Dean Grafos, Councilmember Mark Calhoun,Finance Director Chuck Hafner, Councilmember Mike Stone,Parks&Rec Director Rod Higgins, Councilmember John Hohman, Community Dev Director Ben Wick,Councilmember Eric Guth,Public Works Director Arne Woodard, Councilmember Steve Worley, Senior Engineer Scott Kuhta,Planning Manager Rick Van Leuven,Police Chief Carolbelle Branch,Public Information Officer Chris Bainbridge,City Clerk INVOCATION: Pastor Sid Johnson from Spokane Valley Baptist Church gave the invocation. PLEDGE OF ALLEGIANCE: A Boy Scout from Troop 422 led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: September Community Recognition, Presentation of Key and Certificate—Mayor Towey Mayor Towey announced that this month's recipient of the Certificate of Appreciation and Key to the City goes to Valleyfest, as this City's premier community event; and he acknowledged Valleyfest Executive Director Peggy Doering and all the volunteers and staff who helped make this such a wonderful event. Ms. Doering also thanked the numerous volunteers, staff, and citizens who participated in Valleyfest. Mayor Towey invited Mr.Frank Tombari to the podium,who in turn introduced Mr. Tim Moran, CEO of the Valley Hospital. Mr. Moran said the hospital will continue its legacy of taking good care of community members; said he also has a personal interest in economic development and he offered assistant to the City wherever the hospital can. COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Hafner reported that road construction continues as we work to make our roads better, and that compared with other cities,we are fortunate to be able to do so. Councilmember Higgins said he attended the Valleyfest Parade and said it was a fun,exciting event. Deputy Mayor Schimmels: no report Councilmember Grafos: no report Councilmember Wick: also mentioned the Valleyfest parade. Councilmember Woodard said he attended the annual American Indian Veterans' Advisory Committee's Memorial and Honoring Ceremony. Council Regular Meeting 09-24-2013 Page 1 of 4 Approved by Council: DRAFT MAYOR'S REPORT: Mayor Towey said he was honored to be part of the Veterans "Hiring the Heroes" event at the Spokane Fairgrounds; and said he also participated in the Fallen Heroes Dedication ceremony. PUBLIC COMMENTS: Mayor Towey invited general public comments. Two people spoke concerning their desire to see Spokane Valley have an indoor aquatic center; one individual spoke concerning manufactured park zoning; and fifty people spoke concerning their opposition to the Triple X Espresso coffee stand on Sprague that features bikini baristas and topless Tuesdays and Thursdays when those women wear pasties and G-strings; and that they wanted laws enacted, enforced and/or strengthened to have that activity stopped or moved. 1. PUBLIC HEARING: 2014 Proposed Budget—Mark Calhoun Mayor Towey opened the public hearing at 8:04 p.m. After Finance Director Calhoun explained some of the highlights of the budget, Mayor Towey invited public comment. No comments were offered and Mayor Towey closed the public hearing at 8:16 p.m. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 09/06/2013 30194-30218 $96,751.60 09/12/2013 5665-5675 $1,111.00 09/12/2013 30219-30245 $415,683.34 09/13/2013 30246-30271 $25,110.67 09/16/2013 4503-4507;30272 $64,477.05 GRAND TOTAL $603,133.06 b.Approval of Payroll for Pay Period Ending September 15,2013: $284,833.49 c.Approval of Council Meeting Minutes of September 17,2013, Study Session Format It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 3.First Reading Proposed Property Tax Ordinance 13-014—Mark Calhoun After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schimmels and seconded to advance Ordinance 13-014 levying regular property taxes for 2014, to a second reading. Finance Director Calhoun explained that this ordinance, as in previous years, does not include the state permitted 1% increase in property tax; and that the levy will include property taxes on new construction. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 4.Motion Consideration: Funding Allocation to Outside Agencies—Mark Calhoun It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to award 2014 Outside agency funding as follows: Big Brothers & Sisters: $2,429 Greater Spokane,Inc. $36,714 Children's Home Society 3,071 Greater Spokane Valley Chamber 11,571 Coalition Responsible Disabled 2,143 Spokane Area Workforce Develop 4,186 Greater Spokane Substance Abuse 5,286 Spokane River Forum 929 Hearth Homes 5,214 Spokane Valley Arts Council 7,857 Spokane Guild's School 4,286 Spokane Valley Heritage Museum 2,171 Spokane Valley Partners 34,071 Valley fest 24,429 YWCA 5,643 Grand Total: $150,000 Prior to the vote,Mayor Towey invited public comments;no comments were offered. Council Regular Meeting 09-24-2013 Page 2 of 4 Approved by Council: DRAFT PUBLIC COMMENTS: Mayor Towey invited general public comments. See "Public Comments" above for a summary of all general public comments. At 9 p.m., it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to extend the meeting for one hour. ADMINISTRATIVE REPORTS: 5. Budget Amendment for 2013 —Mark Calhoun Finance Director Calhoun went over the proposed amendments to the 2013 budget as summarized in his September 24, 2013 Request for Council Action form, which included $88,000 for Community Development which included funds for GIS services, SmartGov, AutoCad and shoreline legal services; $200,000 in the street fund to cover Sprague/Sullivan ITS Phase 2 project; a change in the Hotel/Motel tax Fund from $460,000 to $490,000; an additional $18,000 in the Street Capital Projects Fund for the Appleway Landscape Design which is being financed through a transfer from the Capital Reserve Fund; a change in the pavement preservation fund to more accurately reflect the Public Works Department's estimate of work that will be accomplished this year; and increasing appropriations in the Capital Reserve Fund by $18,000 to reflect that transfer to Fund 303 to fmance the Appleway Landscape Design. Mr. Calhoun said this amendment would result in total appropriation increases of $1,174,172 and revenue increases of $413,793; he noted this is scheduled for a public hearing October 8 along with the first reading of the ordinance to amend the budget. There were no objections from Council to proceed as scheduled. 6. CDBG(Community Development Block Grant)Potential Projects—Scott Kuhta Planning Manager Kuhta went through his PowerPoint presentation explaining the CDBG potential projects; explained that we submitted a proposed amendment to the Spokane County 2012-2014 Consolidated Plan to change sidewalk projects from Low to High Priority,which would enable the use of the CDBG funds for sidewalk projects in the target areas. Mr. Kuhta said instead of amending their Consolidated Plan, Spokane County Commissioners signed a resolution specifically allowing Spokane Valley use of the CDBG funds for sidewalk projects; and said the justification was largely based upon public outreach and needs assessment conducted as part of the Spokane Valley Bike and Pedestrian Plan. Mr. Kuhta said the application deadline is November 9 and a public hearing is set for October 8, and said the projects shown on page two of his Request for Council Action Form identify potential projects within the target areas. Mr. Kuhta noted the staff focused on sidewalk gaps within proximity to schools; and said all of the proposed projects are identified on the City's Pedestrian Network map in the Spokane Valley Bike and Pedestrian program. Mr. Kuhta also explained that he spoke with the Central Valley School District Superintendent who indicated some funding assistance might be possible and said they will bring the issue before their board in October. There was Council consensus to include the proposed sidewalk project of Sprague Avenue, as well as the projects around Greenacres and perhaps include the Farr Road. Mr.Kuhta said this item is set October 8 for a public hearing October 8 followed by a proposed motion to approve the list of projects. There were no objections from council to proceed. 7.Horizon 2040—Eric Guth, Steve Worley Senior Engineer Worley said that several weeks ago Council saw a presentation from Mr.Kevin Wallace, SRTC's (Spokane Regional Transportation Council) CEO, concerning their twenty year Metropolitan Transportation Plan (MTP) planning document called "Horizon 2040;" and that afterwards, Council expressed a desire that staff follow up with that presentation to explain how this plan would affect Spokane Valley. Mr. Worley explained that that Plan is the document that helps guide the decisions concerning SRTC's twenty-plus year blueprint, as well as satisfies federal requirements that must be adhered to for all federally funded transportation projects. Mr. Worley explained that the focus of the MTP (Metropolitan Transportation Plan) is maintenance and preservation on principal arterials only, and transportation corridors. He went over the corridor screening process, explained about the freight/commerce corridor, urban corridor, and neighborhood corridor, and included a list of highest performing roadways within each corridor category. Mr. Worley also noted that the MTP Projects must be financially constrained with the cost of the projects not exceeding available resources, and must focus on maintenance and preservation (principal arterials only), high performing corridors, and regionally Council Regular Meeting 09-24-2013 Page 3 of 4 Approved by Council: DRAFT significant projects,and he mentioned some of the projects as noted on the slide presentation.As noted on slide 18, Mr. Worley said he is interested in hearing from Council regarding the suggested comments to send to SRTC, and said the purpose of the second suggestion of providing details on annual funding resources is that these projects total in the billions of dollars, and said it would be nice to see that broken down. At approximately 10:00 p.m., it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to extend the meeting for one more hour. Mr.Worley noted that the draft MTP Plan is now on the SRTC website, and said that although not yet on their website, Chapter 4 "How We Will Get There" is complete and is now in the agency review period. Mr. Worley asked Council what comments would Council like to send to SRTC regarding this draft plan. There was discussion concerning the projects overall and mention that there is no prioritization but that the projects are examined on a regional basis; was mention that most of our major arterials are in good condition; that the amount we would receive is small compared with the overall available funds; and Mr. Worley said projects will be based the criteria; and he noted that not all projects will appear on the list. Concerning some of the larger congested areas such as Argonne, Mr. Worley said those are the types of comments we might want to send to SRTC. Mr. Jackson added that we are working under a tight timeframe. Mr. Worley said he has prepared about four pages of comments which will be reviewed by Mr. Guth and passed on to Mr. Jackson for additional review; said some of his comments are detailed, and that SRTC is looking for high level comments, and to make sure we are headed in the right direction with our response to SRTC, Mr. Worley said funding is limited. Councilmember Hafner said he would like to see a copy of Mr. Worley's four-page comments. It was noted this item will come back to Council again for further follow-up. 8.Advance Agenda—Mayor Towey There were no suggested changes and it was noted that the Horizon 2040 topic will be scheduled for further discussion at an upcoming council meeting. INFORMATION ONLY These items were not discussed or reported, as they were for information only: (9) Department Reports, (10) Planning Commission Minutes of August 8, 2013, and (11) Wood Burning Ban. CITY MANAGER COMMENTS City Manager Jackson said he wasn't sure if all Councilmembers received Senator Padden's e-mail of October 2 noting that the Senate Majority has scheduled a public meeting on transportation at Central Valley High School. Mr. Jackson said the topic of City Hall was mentioned at a previous Council meeting and said he and Mr. Hohman will be meeting with Doug Mitchell next week to further discuss city hall plans,and that the next council discussion can include funding,prioritizing city hall, and a scope of options for consideration. 12.EXECUTIVE SESSION: [RCW 42.30.110(1)(b), and RCW 42.30.110(1)i)] Potential acquisition of real estate; and potential litigation. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into Executive Session for approximately sixty minutes to discuss potential acquisition of real estate and potential litigation, and that no action will be taken upon return to open session. Council adjourned into Executive Session at 10:17 p.m. At 11:15 p.m., City Attorney Driskell announced in open session that the Executive Session would be extended to 11:35. Mayor Towey declared Council out of Executive Session at 11:36, at which time it was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. ATTEST: Thomas E.Towey,Mayor Christine Bainbridge,City Clerk Council Regular Meeting 09-24-2013 Page 4 of 4 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 8, 2013 Department Director Approval: Check all that apply: ® consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Mayoral Appointment Recommendation -Tom Hormel to Spokane Housing and Community Development Advisory Committee (HCDAC). GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Spokane Housing and Community Development Advisory Committee serves as an advisory committee to the Community Services, Housing and Community Development Department, and through that Department, to the Board of County Commissioners. The purpose of the committee is to provide citizen representatives the opportunity to participate in, comment on, and review all funding proposals for the Housing and Community Development Division. HCDAC is made up of 17 citizen representatives from throughout Spokane County. Each of the twelve participating cities and towns is represented on the Committee by a local resident, mayor, councilperson, or employee. Incorporated area representatives are nominated by their local elected official (Mayor) and receive formal approval and appointment through the Spokane County Board of Commissioners. The previous Spokane Valley representative advised us of her resignation from this committee. Staff advertised for this opening in the Valley News Herald, Spokesman Review, and on our website, with the deadline to receive applications of September 27, 2013. The only application we received was from Tom Hormel who currently resides in Spokane Valley, Washington, and works for RE/MAX Inland Empire real estate, and is also a board member of Spokane Community Land Trust. OPTIONS: Confirm the Mayor's recommended appointment. RECOMMENDED ACTION OR MOTION: I move to confirm the Mayoral recommended appointment of Tom Hormel to the Spokane Housing and Community Development Committee for a three-year term beginning immediately. BUDGET/FINANCIAL IMPACTS: n/a STAFF CONTACT: Chris Bainbridge, City Clerk ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 8, 2014 Department Director Approval: IX Check all that apply: ❑ consent ❑ old business g new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading of Ordinance#13-014 levying 2014 regular property taxes and authorizing Spokane County to collect the tax on behalf of Spokane Valley. GOVERNING LEGISLATION: State law. PREVIOUS COUNCIL ACTION TAKEN: Through the 2014 Budget development process there have been discussions regarding the 2014 property tax levy including public hearings held on August 27 and September 24, 2013. This topic was also addressed on September 3`d through an administrative report on this single topic. BACKGROUND: 2014 Levy and Estimated Rate per $1,000 of Assessed Value • State law requires the City to pass an ordinance in order to levy property taxes. • Based upon previous discussions with the City Council staff are not proposing that the City's 2014 levy include the 1% increase allowed by State law. • The levy will include property taxes on new construction. • With the passage of this ordinance, the City would collect between $11,049,400 (based upon the City estimate) and $11,016,971 (based upon the most recent Spokane County estimate): Spokane County Update as of City Estimate 9/26/2013 Difference 2013 Actual Levy 10,919,932.10 10,919,932.10 0.00 + 0% Increase 0.00 0.00 0.00 2014 Levy after increase 10,919,932.10 10,919,932.10 0.00 + Estimated new construction 129,468.00 97,038.81 32,429.19 Total estimated 2014 Levy 11,049,400.10 11,016,970.91 32,429.19 • The $32,429 difference between the two revenue figures is a result of differences in the estimated new construction estimates. • Because Spokane County figures are still preliminary and don't include administrative refunds and other adjustments I recommend we stay with the City of Spokane Valley estimate. • The levy is based upon a September 26th update to the preliminary estimate of assessed property values provided to the City by the Spokane County Assessor of$7,132,508,265. • Total property tax revenue of $11,049,400.10 on preliminary assessed values of $7,132,508,265 will produce a levy of approximately $1.54916 per $1,000 of assessed value in 2014 ($11,049,400.101 ($7,132,508,2651 1,000) = $1.54916). The 2014 estimated levy rate of $1.54916 is $.0285 less than the 2013 levy rate of$1.57761. 11SV-FS21Users lmcalhoun\Budgets120141Property Tax12013 10 0812013 10 08 RCA setting 2014 prop fax levy.docx Banked Capacity Banked capacity is the difference between what the City could levy and what it actually does. In the case of the City of Spokane Valley our maximum levy rate is $1.60 per $1,000 of assessed value. Any amount levied that is less than $1.60 per$1,000 of assessed value represents "banked capacity". Included in the analysis below is a history of Spokane Valley levies including five years of actual figures (2009 through 2013) and a preliminary estimate for 2014: A B C D E F Maximum Banked Levy Taxable Levy Levy Rate Levy Rate Levy Rate Banked Year Value Amount per$1,000 per$1,000 per$1,000 Capacity (=8/(A/1,000)) (=D-C) (=E`(A/1,000)) 2013 assessment for 2014 $7,132,508,265 $11,049,400.10 $1.54916 $1.60 $0.05084 $362,609.59 2012 assessment for 2013 $6,921,825,295 $10,919,932.10 $1.57761 $1.60 $0.02239 $154,986.59 2011 assessment for 2012 $7,087,523,395 $10,818,716.56 $1.52645 $1.60 $0.07356 $521,322.78 2010 assessment for 2011 $7,140,947,644 $10,732,862.64 $1.50300 $1.60 $0.09700 $692,650.50 2009 assessment for 2010 $7,169,492,602 $10,826,707.82 $1.51011 $1.60 $0.06989 $644,480.03 2008 assessment for 2009 $7,019,508,327 $10,528,504.69 $1.49989 $1.60 $0.10011 $702,708.94 Note: Figures reflected for the 2014 levy are preliminary and subject to change. • Generally speaking, you'll note there is a direct relationship between the Taxable Value listed in column A, and the Banked Capacity in columns E and F. In other words, as the Taxable Value increases the Banked Capacity also increases, or, as the Taxable Value decreases the Banked Capacity also decreases, • Alternatively though, there is an inverse relationship between the direction of the Taxable Value and the Levy Rate per $1,000. In other words, as the Taxable Value decreases (as it had in the weaker economy of the recent past) the Levy Rate per $1,000 increases. Essentially what occurs in this case is that even though the Levy Rate per $1,000 may increase, the actual amount paid by a property owner may not change significantly because the value of the property has decreased. By the same token, as the economy begins to improve and Taxable Values increase, the Levy Rate per $1,000 will likely decrease. • It is also noteworthy that in the years the City does not levy the 1% increase in property tax revenue that is allowed by State law, that potential increase is "banked" for potential future use. • The banked capacity can be accessed by the City through the annual property tax levy ordinance adopted by the Council. However, the City may only take the banked capacity up to a level where the levy rate per$1,000 of assessed value does not exceed $1.60. OPTIONS: Passage of this ordinance is required by law in order to levy 2014 property taxes; proceed to second reading of ordinance with or without modifications. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #13-014 levying regular property taxes for 2014. BUDGET/FINANCIAL IMPACTS: This ordinance levies property taxes for the City's 2014 Budget where we anticipate property tax revenues to be approximately $11,049,400 or 30.01% of total General Fund recurring revenues of$36,823,500. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: Ordinance No. 13-014 Levying 2014 Regular Property Taxes 11SV-FS21Userslmcalhoun1Budgets120141Property Tax12013 10 0812013 10 08 RCA setting 2014 prop tax levy.docx DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 13-014 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, LEVYING THE REGULAR PROPERTY TAXES FOR THE CITY OF SPOKANE VALLEY,WASHINGTON FOR THE YEAR COMMENCING JANUARY 1,2014 TO PROVIDE REVENUE FOR CITY SERVICES AS SET FORTH IN THE CITY BUDGET, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City Council of the City of Spokane Valley has met and considered its budget for the calendar year 2014; and WHEREAS,the City's actual levy amount from the previous year was $10,919,932.10; and WHEREAS,the population of the City is more than 10,000. NOW,THEREFORE,the City Council of the City of Spokane Valley,do ordain as follows: Section 1. Property Tax Levy - An increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2014 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0.00 which is a percentage increase of 0.0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor,and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of ,2013. ATTEST: Mayor,Thomas E.Towey City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Item 4 Ordinance 13-014 levying 2014 prop tax Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 8, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing El information ❑admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First reading of proposed Ordinance #13-015 which amends the 2013 Budget. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2013 Budget when it was amended on May 28th for the first time. On September 24 and Administrative Report was delivered to Council that conveyed the fact that a number of events have taken place in the normal course of operations that necessitate the budget be amended. Finally, earlier this evening a public hearing was held on this topic. BACKGROUND: Since the initial adoption of the 2013 Budget on October 30, 2012 and the subsequent amendment on May 28, 2013 a number of events have transpired in the normal course of operations that necessitate a second 2013 Budget amendment. They include: #001 - General Fund Provide additional appropriations (expenditures) of $88,000 comprised of: • $53,000 to professional services for Community Development including: o $40,000 for Spokane County GIS services that were erroneously excluded from the budget. o $11,000 for SmartGov cloud services. o $2,000 for AutoCad services. • $35,000 for legal services for shoreline consultants #101 — Street Fund Increase revenues and expenditures each by $200,000 to cover the Sprague/Sullivan ITS Phase 2 project. Project costs are offset by a $173,000 grant covering 86.5% of expenditures with the balance being paid with real estate excise tax money. #105 - Hotel / Motel Tax Fund The revenue estimate has been revised upward from $460,000 to $490,000. #303 — Street Capital Projects Fund This fund is being amended to reflect estimated actual progress on a number of projects. Included among the projects is the addition of an $18,000 appropriation for the Appleway Landscape Design that is being financed through a transfer-in from Fund #312 — Capital Reserve Fund. #311 — Pavement Preservation Fund This fund is being amended to reflect the Public Works Department's estimate of work that will be accomplished this year. • Appropriations (expenditures) are being increased by $850,172 to a total of $2,048,456, 11SV-FS21Userslmcalhoun4Budgets42013\Amendments\Amendment#212013 10 0812013 10 08 RCA admin rprt for 2014 budg amendmnt.docx • Revenues will increase by $165,793 reflecting partial grant financing for a portion of the projects. #312 — Capital Reserve Fund Appropriations will increase by $18,000 reflecting a transfer to Fund #303 to finance the estimated cost of the Appleway Landscape design. The second 2013 Budget amendment reflects the changes noted above and will affect 6 funds resulting in total appropriation/expenditure increases of $1,174,172 and revenue increases of $413,793. Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 0 88,000 101 Street Fund 200,000 200,000 105 Hotel / Motel Tax Fund 30,000 0 303 Street Capital Projects Fund 18,000 18,000 311 Pavement Preservation Fund 165,793 850,172 312 Capital Reserve Fund 0 18,000 413,793 1,174,172 OPTIONS: Options are to accept the proposed amendments in whole or in-part. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #13-015 amending the 2013 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2013 Budget that was initially adopted on October 30, 2012 and subsequently amended on May 28, 2013. There are adequate funds available to pay for these amendments, STAFF CONTACT: Mark Calhoun ATTACHMENTS: • Ordinance#13-015 • Fund level line-item detail of revenues and expenditures. • Budget report reflecting budget amendment impact on related funds. MV-FS21Users'imcalhounlBudgets12013L4mendmentst4mendment#212013 10 0812013 10 08 RCA admin rprf for 2014 budg amendmnt.docx CITY OF SPOKANE VALLEY,WA 2013 Budget Amendment Ordinance-Attachment A Ordinance No.13-015 I 9/25)2013 Sources Uses Fund No. Annual Appropriation Funds Beginning Fund Balance Revenues Adopted via Amended via Amended via Total Ord.12-024 Ord.13-006 Ord.13-015 Revenues Total Sources Appropriations Adopted via Ord.12-024 Amended via Ord.13-006 Amended via Ord.13-015 Total Appropriations Estimated Ending Fund Balance 001 General 28,681,219 35,124,700 200,787 0 35,325,487 64,006,706 42,967,741 215,102 88,000 43,270,843 20,735,863 101 Street O&M 2,228,437 4,766,100 0 200,000 4,966,100 7,194,537 4,903,999 0 200,000 5,103,999 2,090,538 103 Paths&Trails 63,941 7,800 0 0 7,800 71,741 0 0 0 0 71,741 105 Hotel/Motel Tax 206,772 460,500 0 30,000 490,500 697,272 460,500 50,000 0 510,500 186,772 120 CentcrPlace Operating Reserve 350,787 500 (500) 0 0 350,787 0 50,787 0 50,787 300,000 121 Service Level Stabilization 5,441,531 7,000 0 0 7,000 5,448,531 0 0 0 0 5,448,531 122 Winter Weather Reserve 502,888 700 0 0 700 503,588 0 0 0 0 503,588 123 City Facilities Repair&Replacement 2,403,947 1,600 0 0 1,600 2,405,547 616,284 0 0 616,284 1,789,263 204 Debt Service LTGO 03 0 623,023 0 0 623,023 623,023 623,023 0 0 623,023 0 301 Capital Projects 1,092,264 500,500 0 0 500,500 1,592,764 985,355 150,000 0 1,135,355 457,409 302 Special Capital Projects 1,130,670 501,000 0 0 501,000 1,631,670 860,431 0 0 860,431 771,239 303 Street Capital Projects 177,918 7,957,725 150,000 18,000 8,125,725 8,303,643 7,957,725 150,000 18,000 8,125,725 177,918 309 Parks Capital Projects 302,423 50,000 0 0 50,000 352,423 50,000 0 0 50,000 302,423 310 Civic Facilities Capital Projects 1,110,074 0 0 0 0 1,110,074 0 0 0 0 1,110,074 311 Pavement Preservation 948,733 1,198,284 0 165,793 1,364,077 2,312,810 1,198,284 0 850,172 2,048,456 264,354 312 Capital Reserve 0 7,826,207 0 0 7,826,207 7,826,207 0 102,150 18,000 120,150 7,706,057 Fund No. Working Capital Funds 44,641,604 59,025,639 350,287 413,793 59,789,719 104,431,323 60,623,342 718,039 1,174,172 62,515,553 41,915,770 Sources Uses Beginning Working Capital Revenues Adopted via Amended via Amended via Total Ord.12-024 Ord.13-006 Ord.13-015 Revenues Total Sources Appropriations Adopted via Ord.t2-024 Amended via Ord.13-006 Amended via Ord.13-015 402 Stormwater Management 2,697,333 2,001,800 0 403 Aquifer Protection Area (108,658) 501,000 1,495,331 501 Equipment Rental&Replacement 1,053,177 178,744 0 502 Risk Management 83,212 319,000 0 Total of all Funds Total Appropriations Estimated Ending Working Capital 0 2,001,800 4,699,133 2,077,991 630,000 0 2,707,991 1,991,142 0 1,996,331 1,887,673 500,000 1,070,000 0 1,570,000 317,673 0 178,744 1,231,921 50,000 0 0 50,000 1,181,921 0 319,000 402,212 319,000 0 0 319,000 83,212 3,725,064 3,000,544 1,495,331 0 4,495,875 8,220,939 2,946,991 1.700,000 0 4,646,991 3,573,948 48,366,668 62,026183 1,845,618 413,793 64285,594 112,652,262 63,570,333 2,418,039 1,174,172 67,162544 45,489,718 1 \1SV-FS21Users\mcalhoun\Budgets120131Amendments\Amendment#2\2013 10 08\amendment no 2 detail CITY OF SPOKANE VALLEY,WA 2013 Budget-Amendment#2 Line Item Detail 9/16/2013 Account Account Initial Amended Description Number Description /Justification Budget Amendment Budget #001 -General Fund (Recurring Expenditures Legal Legal 001.013.015.515.32.41.04 - Shoreline consultants Community Development Spokane County GIS Spokane County GIS Spokane County GIS Spokane County GIS 001.058.050.558.60.41.03 001.058.055.55830.41.03 001.058.056.558.60.41.03 001.058.057.558.50.41.03 Nonrecurring Expenditures n/a nfa #101 -Street Fund Expenditures Capital outlay - Spok Cnty GIS-$10,000 + Smart Gov Cloud Service-$2,750 - Spok Cnty GIS-$10,000 +SmartGov Cloud Service-$2,750 +AutoCad upgrade-$2,000 - Spok Cnty GIS-$10,000 + SmartGov Cloud Service-$2,750 - Spok Cnty GIS-$10,000 +Smart Gov Cloud Service-$2,750 - n/a Total recurring expenditures Total nonrecurring expenditures Total expenditures 101.042.133.595.64.63.03 - Project#133-Sprague/Sullivan ITS Phase 2 Phase 2 carried forward from 2012 Revenues Grant income 101.042.133.333.20.20 Transfer from-#302 101.042.133.397.30.20 Total expenditures - Proj#133-86.5%grant financed - Proj#133- 13.5% matched with REET Total revenues Page 1 of 3 50,150 35,000 0 12,750 0 14,750 0 12,750 0 12,750 0 88,000 0 0 88,000 85,150 12,750 14,750 12,750 12,750 0 0 200,000 200,000 200,000 0 173,000 173,000 0 27,000 27,000 200,000 11SV-FS21Users\mcalhoun\Budgets120131Amendments\Amendment#212013 10 081amendment no 2 detail CITY OF SPOKANE VALLEY,WA 2013 Budget-Amendment#2 Line Item Detail 9/1612013 1 Account Account Initial Amended Description Number Description I Justification Budget Amendment Budget #105-Hotel/Motel Tax Fund Revenues Hotel/Motel Tax 105.105.000.313.30.00 - revised estimate #303-Street Capital Projects Fund Expenditures Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Total revenues 460,000 30,000 490,000 30,000 303.303.123.595.xx.xx.xx - revised est-#123 Mission-Flora to Barker 0 127,500 303.303.177.595.xx.xx.xx - revised est#177 Sullivan Rd Corridor Study 0 100,000 303.303.181.595.xx.xx.xx - revised est#181 Citywide Traffic Sign Upgrad( 0 150,000 303.303.185.595.xx.xx.xx - #185 Appleway Landscaping design 0 18,000 18,000 303.303.000.595.30.63.99 - revised estimate 1,500,000 (377,500) 1,122,500 Total expenditures 18,000 Revenues Transfers from-#312 303.000.185.397.xx.xx.xx - Appleway Landscaping design 0 18,000 18,000 Total expenditures 18,000 Page 2 of 3 11SV-FS21Userslmcalhoun\Budgets 120131AmendmentslAmendment#2\2013 10 08\amendment no 2 detail CITY OF SPOKANE VALLEY,WA 2013 Budget-Amendment#2 Line Item Detail 9/16/2013 Account Account Initial Amended Description Number Description I Justification Budget Amendment Budget #311 -Pavement Preservation Fund Expenditures Pavement Preservation 311.000.179.595.30.63.00 Revenues Grants Revised estimate based upon updated Public Works Department projections. Combined pavement preservation projects in 2013 total$2,904,313 including $2,048,456 in Fund#311 and$855,857 in Fund#001. Total expenditures 311.000.179.333.20.20 - 2013 Phase 2 grant financing #312-Capital Reserve Fund Total revenues Expenditures Transfer to-#303 303.000.185.597.xx_xx.xx - Appleway Landscaping design 1,198,284 850,172 2,048,456 850,172 0 165,793 165,793 165,793 0 18,000 18,000 Total expenditures 18,000 Totals Across all Funds Total revenues Total expenditures 413,793 1,174,172 Page 3 of 3 \\5V-F52\Users\mcalhoun\Budgets\2013\Amendments\Amendment#2\2013 10 08\budget report CITY OF SPOKANE VALLEY,WA 2013 Budget 2013 As Amended Proposed As May 28 Amendment Amended #001-GENERAL FUND] _ RECURRING ACTIVITY Revenues Property Tax 10,943,700 0 10,943,700 Sales Tax 15,250,000 0 15,250,000 Sales Tax-Criminal Justice 1,280,000 0 1,280,000 Sales Tax-Public Safety 750,000 0 750,000 Gambling Tax and Leasehold Excise Tax 612,500 0 612,500 Franchise Fees/Business Registration 1,135,000 0 1,135,000 State Shared Revenues 1,684,600 0 1,684,600 Fines and Forfeitures/Public Safety 1,632,300 0 1,632,300 Community Development 1,174,000 0 1,174,000 Recreation Program Revenues 571,500 0 571,500 Miscellaneous&Investment Interest 158,000 0 158,000 Transfers in-#101 (street edmin) 39,700 0 39,700 Transfers in-#105(h/m tax-CP advertising) 30,000 0 30,000 Transfers in-#402(storm admin) 13,400 0 13,400 Total Recurring Revenues 35,274,700 0 35,274,700 Expenditures City Council 390,111 0 390,111 City Manager 637,984 0 637,984 Legal 439,161 35,000 474,161 Public Safety 22,139,200 0 22,139,200 Deputy City Manager 609,70E 0 609,706 Finance/IT 1,089,633 0 1,089,633 Human Resources 232,469 0 232,469 Public Works 876,443 0 876,443 Community Development-Administration 257,175 12,750 269,925 Community Development-Engineering 850,845 14,750 865,595 Community Development-Planning 899,743 12,750 912,493 Community Development-Building 1,162,582 12,750 1,175,332 Parks&Rec-Administration 270,717 0 270,717 Parks&Rec-Maintenance 769,000 0 789,000 Parks&Rec-Recreation 231,321 0 231,321 Parks&Rec-Aquatics 485,600 0 485,600 Parks&Rec-Senior Center 88,143 0 88,143 Parks&Rec-CenterPlace 800,884 0 800,884 Pavement Preservation 855,857 0 855,857 General Government 1,799,100 0 1,799,100 Transfers out-#502(insurance premium) 319,000 0 319,000 Total Recurring Expenditures 35,224,674 88,000 35,312,674 Recurring Revenues Over(Under) Recurring Expenditures 50,026 (88,000) (37,974) NONRECURRING ACTIVITY Revenues Transfers in-#120(excess reserves) 50,787 0 50,787 Total Nonrecurring Revenues 50,787 0 50,787 Expenditures Transfers out-#309(park grant match) 50,000 0 50,000 Transfers out-#312(Capital Reserve Fund) 7,826,207 0 7,826,207 Parks&Recreation related 56,962 0 56,962 Carpet at City Hall 25,000 0 25,000 Total Nonrecurring Expenditures 7,958,169 0 7,958,169 Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (7,907,382) 0 (7,907,382) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (7,857,356) (88,000) (7,945,356) Beginning unrestricted fund balance 28,681,219 28,681,219 Ending unrestricted fund balance 20,823,863 20,735,863 Fund balance as a percent of recurring expenditures r 59.12% 58.72% Page 1 of 4 \\SV-FS2\Users\mcalhoun\Budgets\2013\Amendments\Amendment#2\2013 10 08\budget report CITY OF SPOKANE VALLEY,WA 2013 Budget 2013 As Amended Proposed As May 28 Amendment Amended (SPECIAL REVENUE FUNDS #101 -STREET FUND 'RECURRING ACTIVITY Revenues Motor Vehicle Fuel(Gas)Tax 1,861,100 0 1,861,100 Investment Interest 5,000 0 5,000 Utility Tax 2,900,000 0 2,900,000 Total Recurring Revenues 4,766,100 0 4,766,100 Expenditures Wages/Benefits/Payroll Taxes 573,170 0 573,170 Supplies 72,200 0 72,200 Services&Charges 2,456,152 0 2,456,152 Snow Operations 469,000 0 469,000 Intergovernmental Payments 851,000 0 851,000 Transfers out-#001 39,700 0 39,700 Transfers out-#311 (pavement preservation) 282,000 0 282,000 Transfers out-#501 (plow replace.) 150,000 0 150,000 Transfers out-#501 (non-plow vehicle rental) 10,777 0 10,777 Total Recurring Expenditures 4,903,999 0 4,903,999 Recurring Revenues Over(Under) Recurring Expenditures (137,899) 0 (137,899) 'NONRECURRING ACTIVITY Revenues Grants 0 200,000 200,000 Total Nonrecurring Revenues 0 200,000 200,000 Expenditures 133 Sprague/Sullivan ITS-phase 2 0 200,000 200,000 Total Nonrecurring Expenditures 0 200,000 200,000 Nonrecurring Revenues Over(Under) Nonrecurring Expenditures 0 0 0 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (137,899) 0 (137,899) Beginning fund balance 2,228,437 2,228,437 Ending fund balance 2,090,538 2,090,538 #105-HOTEL 1 MOTEL TAX FUND Revenues Hotel/Motel Tax 460,000 30,000 490,000 Investment Interest 500 0 500 Total revenues 460,500 30,000 490,500 Expenditures Transfers out-#001 30,000 0 30,000 City directed marketing efforts 55,000 0 55,000 Tourism Promotion-contracted 425,500 0 425,500 Tourism Promotion 0 0 0 Total expenditures 510,500 0 510,500 Revenues over(under)expenditures (50,000) (20,000) Beginning fund balance 206,772 206,772 Ending fund balance 156,772 186,772 Page 2 of 4 \\SV-FS2\Users\mcalhoun\Budgets\2013\Amendments\Amendment#2\2013 10 08\budget report CITY OF SPOKANE VALLEY,WA 2013 Budget 2013 As Amended Proposed As May 28 Amendment Amended CAPITAL PROJECTS FUNDS #303-STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 6,597,842 0 6,597,842 Developer 0 0 0 Transfers in-#301 892,404 0 892,404 Transfers in-#302 617,479 0 617,479 Transfers in-#312-Appleway Landscaping 0 18,000 18,000 Transfers in-#312-Sullivan Rd W Bridge 0 0 0 Transfers in-#402 0 0 0 Total revenues 8,107,725 18,000 8,125,725 Expenditures 005 Pines/Mansfield,Wilbur Rd.to Pines 300,000 0 300,000 060 Argonne Rd Corridor Upgrade SRTC 957,892 0 957,892 061 Pines(SR27)ITS Imporvements 637,288 0 637,288 115 Sprague Ave Resurfacing-Evergreen to Sullivan 188,745 0 188,745 123 Mission Ave.-Flora to Barker 0 127,500 127,500 141 Sullivan&Euclid PCC(PE&RW) 139,332 0 139,332 142 Broadway @ Argonne/Mullah PCC int,(PEIRW) 219,599 0 219,599 145 Spokane Valley-Millwood Trail 200,000 0 200,000 146 24th Ave Sidewalk-Adams to Sullivan 15,000 0 15,000 149 Sidewalk Infill 337,507 0 337,507 154 Sidewalk&Tansit Stop Accessibility 33,198 0 33,198 155 Sullivan Rd W Bridge Replacement 800,000 0 800,000 156 Mansfield Ave.Connection 1,012,924 0 1,012,924 159 University Rd/1-90 Overpass Study 125,000 0 125,000 166 Pines Rd(SR27)&Grace Ave. Intersect Safety 98,100 0 98,100 167 Citywide Safety Improvements(bikelped) 450,995 0 450,995 168 Wellesley Ave&Adams Rd Sidewalk 554,500 0 554,500 169 Argonne/Mullan Corridor Safety-Indiana to Broad 104,460 0 104,460 170 Argonne Road-Empire to Knox Corridor Safety 172,785 0 172,785 171 Sprague Ave ADA Sdwlk Improve(Havana-Fanc 110,400 0 110,400 176 Appleway Trail Design 150,000 0 150,000 177 Sullivan Road Corridor Traffic Study 0 100,000 100,000 181 Citywide Traffic Sign Upgrade 0 150,000 150,000 185 Appleway Landscaping-Phase 1 0 18,000 18,000 XXX ITS Inf Ii Project Phase 1 (PE START 2014) 0 0 0 Contingency 1,500,000 (377,500) 1,122,500 Total expenditures 8,107,725 18,000 8,125,725 Revenues over(under)expenditures 0 0 Beginning fund balance 177,918 177,918 Ending fund balance 177,918 177,918 Page 3 of 4 ■\SV-F52\Users\mcalhoun\Budgets,2013\Amendments\Amendment#2\2013 10 08\budget report CITY OF SPOKANE VALLEY,WA 2013 Budget 2013 As Amended Proposed As May 28 Amendment Amended 'CAPITAL PROJECTS FUNDS-continued I #311 -PAVEMENT PRESERVATION Revenues Transfers In-#101 282,000 0 282,000 Transfers in-#123 616,284 0 616,284 Transfers in-#301 150,000 0 150,000 Transfers in-#302 150,000 0 150,000 Grants 0 1 65,793 165,793 Total revenues 1,198,284 165,793 1,364,077 Expenditures Pavement preservation 1,198,284 850,172 2,048,456 Total expenditures 1,198,284 850,172 2,048,456 Revenues over(under)expenditures 0 (684,379) Beginning fund balance 948,733 948,733 Ending fund balance 948,733 264,354 #312-CAPITAL RESERVE FUND Revenues Transfers in-#001 7,826,207 0 7,826,207 Investment Interest 0 0 0 Total revenues 7,826,207 0 7,826,207 Expenditures Capital Outlays 0 0 0 Business Route Signage 60,000 0 60,000 Balfour Park/Library site development 42,150 0 42,150 Transfers out#303-Phase 1 -Appleway Landsc 0 18,000 18,000 Transfers out#303-Sullivan Rd W Bridge 0 0 0 Total expenditures 102,150 18,000 120,150 Revenues over(under)expenditures 7,724,057 7,706,057 Beginning fund balance 0 0 Ending fund balance 7,724,057 7,706,057 Page 4 of 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 13-015 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING ORDINANCE 12-024 ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2013 THROUGH DECEMBER 31, 2013 AS SUBSEQUENTLY AMENDED BY ORDINANCE 13-006; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council approved Ordinance 12-024 on October 30, 2012, which adopted the 2013 annual budget; and WHEREAS,the City Council approved Ordinance 13-006 on May 28, 2013,which amended the 2013 annual budget, and WHEREAS, subsequent to the October 30, 2012 adoption and May 28, 2013 amendment of the 2013 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, certain funds should be eliminated because the underlying projects necessitating their use have been completed, and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2013 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2013 budget to reflect unanticipated revenue, expenditures,transfers, and appropriating the same as set forth herein. NOW THEREFORE,the City Council of the City of Spokane Valley,Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 12-024 adopted a budget for the twelve months beginning January 1, 2013 and ending December 31, 2013 and Ordinance No. 13-006 amended the budget for the same period. Each item, revenue, appropriation, and fund contained in Section 1 of Ordinance 12-024, as amended by Ordinance 13-006, is hereby amended as set forth in Attachment A,which is incorporated herein,except as set forth in Section 2,below. Section 2. Eliminating Funds 102, 304, 307 and 308. Fund 102 Arterial Street Fund; Fund 304 Mirabeau Projects Fund; Fund 307 Capital Grants Fund and Fund 308 Barker Bridge Federal Fund are hereby eliminated. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Ordinance 13-015 Amending 2013 Budget Page 1 of 3 Passed by the City Council of the City of Spokane Valley this day of October,2013. ATTEST: Thomas E.Towey,Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Date of Publication: Effective Date: Item 5 Ordinance 13-015 amending 2013 budget Page 2 of 3 Item 5 Ordinance 13-015 amending 2013 budget CITY OF SPOKANE VALLEY,WA 2013 Budget Amendment Ordinance-Attachment A Ordinance No.13-015 9/25/2013 Sources Uses Revenues Appropriations Estimated Beginning Ending Fund Fund Adopted via Amended via Amended via Total Total Adopted via Amended via Amended via Total Fund No. Annual Appropriation Funds Balance Ord.12-024 Ord.13-006 Ord.13-015 Revenues Sources Ord.12-024 Ord.13-006 Ord.13-015 Appropriations Balance 001 General 28,681,219 35,124,700 I 200,787 0 35,325,487 64,006,706 42,967,741 215,102 88,000 43,270,843 20,735,863 101 Street O&M 2,228,437 4,766,100 0 200,000 4,966,100 7,194,537 4,903,999 0 200,000 5,103,999 2,090,538 103 Paths&Trails 63,941 7,800 _ 0 0 7,800 71,741 0 0 0 0 71,741 105 Hotel/Motel Tax 206,772 460,500 0 30,000 490,500 697,272 460,500 50,000 0 510,500 186,772 120 CenterPlace Operating Reserve 350,787 500 (500) 0 0 350,787 0 50,787 0 50,787 300,000 121 Service Level Stabilization 5,441,531 7,000 0 0 7,000 5,448,531 0 0 0 0 5,448,531 122 Winter Weather Reserve 502,888 700 0 0 700 503,588 0 0 0 0 503,588 123 City Facilities Repair Replacement 2,403,947 1,600 0 0 1,600 2,405,547 616,284 0 0 616,284 1,789,263 _& 204 Debt Service LTGO 03 0 623,023 0 0 623,023 623,023 623,023 0 0 623,023 0 301 Capital Projects 1,092,264 500,500 0 0 1,592,764 985,355 150,000 0 1,135,355 457,409 Special Capital Projects 1,130,670 501,000 0 0 _500,500 501,000 1,631,670 860,431 0 0 860,431 771,239 _302 Street Capital Projects 177,918 7,957,725 150,000 18,000 8,125,725 8,303,643 7,957,725 150,000 18,000 8,125,725 177,918 _303 Parks Capital Projects 302,423 50,000 0 0 50,000 352,423 50,000 0 0 50,000 302,423 _309 310 3 _ Civic Facilities Capital Projects 1,110,074 0 0 0 0 1,110,074 0 0 0 0 1,110,074 _ _ Pavement Preservation 948,733 1,198,284 0 165,793 1,364,077 2,312,810 1,198,284 0 850,172 2,048,456 264,354 _311 312 Capital Reserve 0 7,826,207 0 0 7,826,207 7,826,207 0 102,150 18,000 120,150 7,706,057 44,641,604 59,025,639 350,287 413,793 59,789,719 104,431,323 60,623,342 718,039 1,174,172 62,515,553 41,915,770 V Sources Uses Revenues Appropriations Estimated Beginning Ending Fund Working Adopted via Amended via Amended via Total Total Adopted via Amended via Amended via Total Working No. Working Capital Funds Capital Ord.12-024 Ord.13-006 Ord.13-015 Revenues Sources Ord,12-024 Ord,13-006 Ord.13-015 Appropriations Capital 402 Stormwater Management 2,697,333 2,001,800 0 0 2,001,800 4,699,133 2,077,991 630,000 0 2,707,991 1,991,142 403 Aquifer Protection Area (108,658) 501,000 1,495,331 0 1,996,331 1,887,673 500,000 1,070,000 0 1,570,000 317,673 501 Equipment Rental&Replacement 1,053,177 178,744 0 0 178,744 1,231,921 50,000 0 0 50,000 1,181,921 502 Risk Management 83,212 319,000 _0 0 319,000 402,212 319,000 0 0 319,000 83,212 3,725,064 3,000,544 1,495,331 0 4,495,875 8,220,939➢ 2,946,991 1,700,000 0 4,646,991 3,573,948 Total of all Funds 48,366,668 62,026,183 1,845,618 413,793 64,285,594 112,652,262 63,570,333 2,418,039 1,174,172 67,162,544 45,489,718 4lSV-FS21UserslmcalhounlBudgets120141RCAs and Intros and PowerPoint presentations12013 10 0842013 10 08 RCA 1st read Ord 13-016 adopting 2014 budg.docx CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 8, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business new business ❑ public hearing ❑ information ['admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading of Proposed Ordinance #13-016 Adopting the 2014 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: To date the Council has heard presentations on the 2014 Budget on five previous occasions including two public hearings. Thus far no formal Council has been taken. BACKGROUND: This marks the sixth occasion where the Council will discuss the 2014 Budget including two public hearings to gather input from citizens. The seventh and final presentation will occur on October 22 when the Council is scheduled to adopt the budget with the second reading of Ordinance #13-016: • June 18 Council Budget Retreat • August 13 Admin report: Estimated 2014 revenues and expenditures • August 27 Public hearing #1 on 2014 revenues and expenditures • September 17 City Manager's presentation of preliminary 2014 Budget • September 24 Public hearing #2 on 2014 Budget • October 8 First reading of Ordinance #13-016 adopting the 2014 Budget • October 22 Second reading of Ordinance #13-016 adopting the 2014 Budget 2014 Budget Overview: • The 2014 Budget currently includes appropriations of$71,304,691 including $20,985,561 in capital expenditures, comprised in-part of: o $14,689,790 in Fund #303 Street Capital Projects. o $262,500 in Fund #309 Park Capital Projects. o $3,595,521 in pavement preservation including $888,823 financed by the General Fund. o $1,166,000 in Fund #402 Stormwater Management projects. o $1,120,000 in Fund #403 Aquifer Protection Area projects. o $90,000 in Fund #501 Equipment Rental and Replacement for the acquisition of three half-ton pick-ups. • Budgets will be adopted across 20 separate funds. • The full time equivalent employee (FTE) count will increase by 2.0 employees from 85.25 in 2013 to 87.25 in 2014. The two additional employee include: o A 1.0 FTE help desk technician in the Finance Department. Cost of this position is budgeted at $64,996 which will be offset by reductions of $74,800 in professional services costs. o A 1.0 FTE planning grants engineer in the Public Works Department. Cost of this position is budgeted at $100,010 allocated: 1 MV-FS21Users UncalhounlBudgets120144RCAs and Intros and PowerPoint presentations12013 10 0812013 10 08 RCA 1st read Ord 13-016 adopting 2014 budg.docx • 37.5% to the General Fund #001 at a cost of $37,467, which is offset by a $40,000 reduction the professional services budget. • 37.5% to the Street Fund #101 at a cost of$37,467, which is offset by a $40,000 reduction in the professional services budget. • 25% to the Stormwater Management Fund #402 at a cost of$25,076. Pertaining Specifically to the General Fund: • The 2014 recurring revenue estimate of $36,823,500 is $1,548,800 or 4.39% greater than the 2013 budget of$35,274,700. • The 2014 recurring expenditure proposal of $36,823,010 is $1,510,336 or 4.28% greater than the 2013 appropriation of$35,312,674. • The increase of$1,510,336 is comprised of: • $1,245,443 that is public safety related (reflecting a 5.63% increase over 2013), and o $264,893 that is non-public safety related (reflecting a 2.01% increase over 2013) • Recurring revenues currently exceed recurring expenditures by $490. • Nonrecurring expenditures total $586,650 and include: o a $192,500 transfer to Fund #309—Park Capital Projects. o $350,000 for a law enforcement contingency o $8,800 for AutoCAD licenses for the Public Works Department o $11,350 for replacement chairs at CenterPlace. o $24,000 for a variety of improvements at the police precinct. • The total of 2014 recurring and nonrecurring expenditures exceeds total revenues by $586,160 - and this is entirely a result of the one-time/nonrecurring expenditures. • The projected General Fund fund balance at the end of 2014 is currently $20,149,703 or 54.72% of recurring revenues. Our goal is to maintain an ending fund balance of at least 50%. 2 IISV-FS21Userslmca lhoun\Budgets120141RCAs and Intros and PowerPoint presentations12013 10 08\2013 10 08 RCA 1st read Ord 13-016 adopting 2014 budg.docx Other Funds: 2014 Bud et appropriations (expenditures) in the other funds total $33,895,031 as follows: Fund Fund 2014 Number Name Appropriation 101 Street Fund 4,688,216 103 Paths and Trails Fund 0 105 Hotel I Motel Tax Fund 577,000 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 0 122 Winter Weather Reserve Fund 500,000 123 Civic Facilities Replacement Fund 616,284 204 Debt Service Fund 627,823 301 REET 1 Capital Projects Fund Capital Projects Fund 546,199 302 REET2 Capital Projects Fund Spccial Capital Projects Fund 862,720 303 Street Capital Projects Fund 14,689,790 309 Parks Capital Projects Fund 262,500 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation Fund 3,595,521 312 Capital Reserve Fund 2,570,000 402 Stormwater Management Fund 2,823,978 403 Aquifer Protection Area Fund 1,120,000 501 Equipment Rental and Replacement Fund 90,000 502 Risk Management Fund 325,000 33,895,031 Noteworthy here is that we are proposing to: • Change the name of Fund #301 from Capital Projects Fund to REET 1 Capital Projects Fund, and • Change the name of Fund #302 from Special Capital Projects Fund to REET 2 Capital Projects Fund Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $1,858,600. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $2,750,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $1,200,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $490,000. • Stormwater Management Fees that are estimated at $1,835,000. • Aquifer Protection Area Fees are estimated at $500,000. • Grant Revenues are estimated at $14,726,269: o Fund #303—Street Capital Projects - $11,092,997 o Fund #311 — Pavement Preservation - $2,763,272 o Fund #403 —Aquifer Protection Area- $870,000 3 11S1/-FS21Userslmcalhoun1Budgets120141RCAs and Intros and PowerPoint presentations12013 10 0812013 10 08 RCA 1st read Ord 13-016 adopting 2014 budg.docx The City's 2014 Budget is adopted at a fund level as follow: Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 20,735,863 36,823,500 57,559,363 37,409,660 20,149,703 Street Fund 101 2,090,538 4,611,600 6,702,138 4,688,216 2,013,922 Paths&Trails Fund 103 71,741 7,800 79,541 0 79,541 Hotel/Motel Fund 105 186,772 490,300 677,072 577,000 100,072 CenterPlace Operating Reserve Fund 120 300,000 0 300,000 0 300,000 Service Level Stabilization Fund 121 5,448,531 7,300 5,455,831 0 5,455,831 Winter Weather Reserve Fund 122 503,588 700 504,288 500,000 4,288 City Facilities Repair&Replacement 123 1,789,263 1,700 1,790,963 616,284 1,174,679 Debt Service LTGO 03 2434 0 627,823 627,823 627,823 0 REET 1 Capital Projects Fund 301 457,409 601,000 1,058,409 546,199 512,210 BEET 2 Capital Projects Fund 302 771,239 601,000 1,372,239 862,720 509,519 Street Capital Projects 303 177,918 14,689,790 14,867,708 14,689.790 177,918 Parks Capital Projects Fund 309 302,423 193,000 495,423 262500 232,923 Civic Facilities Capital Projects Fund 310 1,110,074 1,900 1,111,974 0 1,111,974 Pavement Preservation Fund 311 264,354 4,919,323 5,183,677 3,5951521 1,588,156 Capital Reserve Fund 312 7,706,057 0 7,706,057 2,5701000 5,136,057 41,915,770 63,576,736 105,492,506 66,9451713 38,546,793 Estimated Estimated Beginning 1 Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,991,142 1,837,500 3,828,642 2,823,978 1,004,664 Aquifer Protection Area Fund 403 317,673 1,370,000 1,687,673 1,120,000 567,673 Equipment Rental&Replacement Fund 501 1,181,921 148,744 1,330,665 90,000 1,240,665 Risk Management Fund 502 83,212 325,000 408,212 325,000 83,212 3,573,948 3,681,244 7,255,192 4,358,978 2,896,214 Total of all Funds 45,489,718 67,257,980 112,747,698 71,304,691 41,443,007 OPTIONS: State law requires the City to adopt a budget prior to December 31. Council may adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #13-016 adopting the 2014 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #13-016 concludes the 2014 Budget development process and establishes the final budget including estimated revenues and appropriations. STAFF CONTACT: Mark Calhoun, Finance Director ATTACHMENTS: • Ordinance#13-016 • 2014 Budget 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 13-016 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2014 THROUGH DECEMBER 31, 2014; APPROPRIATING FUNDS; RENAMING FUNDS 301 REET 1 CAPITAL PROJECTS AND 302 REET 2 CAPITAL PROJECTS; ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS RELATING THERETO. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least 60 days before the beginning of the City fiscal year beginning January 1, 2014 and ending December 31,2014; and WHEREAS, the City Manager in consultation with the Finance Director and Department Heads has prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS, notice was posted and published for public hearings held on August 27 and September 24, 2013. The City Council met and invited public comment in the City Council Chambers during each public hearing; and WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk September 17,2013; and WHEREAS, the City Council desires to adopt the 2014 budget, including all allowances, and an appropriation for each fund; and WHEREAS, the City of Spokane Valley property tax levy in 2013 for collection in 2014, will be $10,919,932.10, which represents a 0% increase in the 2014 levy. This levy is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any annexations that have occurred, and refunds made. NOW,THEREFORE,the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2014 Budget. The budget for the City of Spokane Valley for the year 2014 is adopted at the fund level. The final budget for 2014 is attached hereto and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated appropriations for each separate fund,plus the aggregate total for all such funds,is set forth as follows: Ordinance 13-016 Adopting 2014 Budget Page 1 of 3 DRAFT Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 20,735,863 36,823,500 57,559,363 37,409,660 20,149,703 Street Fund 101 2,090,538 4,611,600 6,702,138 4,688,216 2,013,922 Paths&Trails Fund 103 71,741 7,800 79,541 0 79,541 Hotel/Motel Fund 105 186,772 490,300 677,072 577,000 100,072 CenterPlace Operating Reserve Fund 120 300,000 0 300,000 0 300,000 Service Level Stabilization Fund 121 5,448,531 7,300 5,455,831 0 5,455,831 Winter Weather Reserve Fund 122 503,588 700 504,288 500,000 4,288 City Facilities Repair&Replacement 123 1,789,263 1,700 1,790,963 616,284 1,174,679 Debt Service LTGO 03 204 0 627,823 627,823 627,823 0 REET 1 Capital Projects Fund 301 457,409 601,000 1,058,409 546,199 512,210 REET 2 Capital Projects Fund 302 771,239 601,000 1,372,239 862,720 509,519 Street Capital Projects 303 177,918 14,689,790 14,867,708 14,689,790 177,918 Parks Capital Projects Fund 309 302,423 193,000 495,423 262,500 232,923 Civic Facilities Capital Projects Fund 310 1,110,074 1,900 1,111,974 0 1,111,974 Pavement Preservation Fund 311 264,354 4,919,323 5,183,677 3,595,521 1,588,156 Capital Reserve Fund 312 7,706,057 0 7,706,057 2,570,000 5,136,057 41,915,770 63,576,736 105,492,506 66,945,713 38,546,793 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,991,142 1,837,500 3,828,642 2,823,978 1,004,664 Aquifer Protection Area Fund 403 317,673 1,370,000 1,687,673 1,120,000 567,673 Equipment Rental&Replacement Fund 501 1,181,921 148,744 1,330,665 90,000 1,240,665 Risk Management Fund 502 83,212 325,000 408,212 325,000 83,212 3,573,948 3,681,244 7,255,192 4,358,978 2,896,214 Total of all Funds 45,489,718 67,257,980 112,747,698 71,304,691 41,443,007 The total balance of all funds appropriated for 2014 is$71,304,691. Section 2. Renaming Fund 301 and 302. Fund 301 entitled"Capital Projects" is hereby renamed "REET 1 Capital Projects," and Fund 302 entitled"Special Capital Projects"is renamed"REET 2 Capital Projects." Section 3. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,sentence,clause or phrase of this Ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 13-016 Adopting 2014 Budget Page 2 of 3 DRAFT PASSED by the City Council this day of October,2013. Thomas E.Towey,Mayor ATTEST: Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 13-016 Adopting 2014 Budget Page 3 of 3 ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ • • • CITY OF SPOKANE VALLEY, WA • • • • • • piliPliiiii4 . • • • w ir • • • ♦ � rt ' • • • • • • • . • • • • • • • • • • • • • • • • • • ♦ • • 2014 ANNUAL BUDGET • • •••••••••••••••••••••••••••••••••••••••••••••• City of Spokane Valley, Washington Annual Budget For the Fiscal Year January 1 through December 31, 2014 City Hall 11707 East Sprague Avenue Spokane Valley, WA 99206 Website: www.spokanevalley.org Phone: (509) 921-1000 "A community of opportunity where individuals and families can grow and play, and businesses will flourish and prosper." About the cover photograph: "Summer Boulders"by Dennis Isip, First Place winner in the 2013 Ten Year Anniversary "This is Spokane Valley"Photo Contest Table of Contents City of Spokane Valley, WA Spokane County January 1,2014 through December 31,2014 Council members City Manager's Budget Message 1 Finance Director's Message -About the 2014 Budget and Budget Development Process 8 Budget Summary 21-34 Revenues by Fund and Type 35-40 Expenditure by Fund and Department 41-44 General Fund Department Changes from 2013 to 2014 45-47 #001-General Fund-Expenditures by Department by Type City Council 48 City Manager 50 Public Safety 51 Deputy City Manager 54 Finance 55 Human Resources 56 Public Works 57 Community Development 58 Parks&Recreation 62 General Government 68 Special Revenue Funds #101 - Street Fund 70 #103 -Trails&Paths Fund 71 #105 -Hotel/Motel Tax Fund 71 #120-Center Place Operating Reserve Fund 72 #121 - Service Level Stabilization Reserve Fund 72 #122 -Winter Weather Reserve Fund 73 #123 -Civic Facility Replacement Fund 73 Debt Service Funds #204-Limited Tax General Obligation(LTGO)Fund 74 City of Spokane Valley 2014 Budget Capital Projects Funds #301 —REET 1 Capital Projects Fund 75 #302—REET 2 Capital Projects Fund 76 #303 - Street Capital Projects Fund 77 #309 -Parks Capital Grants Fund 78 #310-Civic Facilities Capital Projects Fund 79 #311 -Pavement Preservation Fund 80 #312—Capital Reserve Fund 82 Enterprise Funds #402 -Stormwater Management Fund 83 #403 -Aquifer Protection Area Fund 84 Internal Service Funds #501 -Equipment Rental&Replacement Fund 85 #502-Risk Management Fund 86 Total of Capital Expenditures for 2014 87 FTE Count by Year—2009 through 2014 88 Work Force Comparison 89 Appendix A,Employee Position Classification and Salary Schedule 90 Glossary of Budget Terms 91 ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• i Cp+o 400o'Valley City Manager's Budget Message 2014 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: I am pleased to present the attached 2014 proposed budget for the City of Spokane Valley. The City of Spokane Valley remains financially strong and continues to benefit from a history of prudent financial decisions since our 2003 incorporation. Responsible budgeting and restrained spending has helped us achieve our key fiscal policies including an ending fund balance equivalent to six months of general fund operations and almost no debt. The City of Spokane Valley is a stellar example of how a City can function efficiently and economically while providing key services to the community. Our per capita employee count and personnel expenses are among the lowest(if not the lowest)in the nation. To ensure continued financial stability it is imperative that the City keep its recurring expenses in check. To do this,we must continue to limit recurring expenditures at levels less than or equal to our annual revenues. In 2012, the City initiated spending of general fund, special fund and capital project fund revenues and reserves for the sole purpose of aiding street preservation. In 2012, 2013 and again in 2014 our citizens will see an aggressive program of repaving our roadways. Some may question paving roads that"don't look so bad." The truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction can cost substantially more than pavement preservation such as crack sealing or grinding and repaving. That is why the City of Spokane Valley has committed critical financial resources to preservation of our transportation infrastructure. Fiscal Policies The Fiscal Policies adopted by the City Council are an important element in the long range fiscal strength of Spokane Valley. These policies appropriately dictate that if the economic conditions deteriorate, future budget reductions may be triggered. Financial Management—The City proposes to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs/overhead by continuing to contract for many services. 3. Continue the 6-year Business Plan process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley currently utilizes only 1.48% of its total debt capacity, and more importantly, only 7.41% of non-voted bond capacity. This is extremely low debt. 6. Strive to prioritize spending in the annual budget process and minimize mid-year addition of projects and appropriations. Financial Objectives -The City's financial objectives are: 1. Maintain a minimum General Fund Ending Balance of 50% of recurring expenditures which is the equivalent of 6 months of general fund operations. 2. If necessary, utilize the Service Level Stabilization Reserve Fund ($5.4 million) to maintain ending fund balance minimum. 3. Commitment to the strategy that the Service Level Stabilization Reserve Fund will not reduce below$3.24 million (60% of$5.4 million). 4. Maintain the property tax assessment the same as 2013 with the exception of new construction. As in the previous three years, the City will forego the 1% annual increase allowable by RCW 84.52.050. We anticipate this will result in a levy of $10,919,932 plus estimated new construction of $129,468 for a total levy of $11,049,400. The 1% increase capacity will be banked for future use as provided by law. 5. Grow our economy so our existing tax base can support our basic programs. Commitment — By committing to these policies, the City will ensure financial sustainability well into the future. Breaking this commitment can take us in the opposite direction and begin to erode our fiscal strength. 2 Budget Highlights The 2014 Budget recognizes the economic realities of our times and the necessity to continue to operate within our financial means. Pavement Preservation Fund: In the 2012 Budget, Council established the Pavement Preservation Fund #311. For 2014, projected expenditures for preservation are $3,595,521. A total of$2,763,272 in grant funding is budgeted in pavement preservation for 2014. In addition, $888,823 will be transferred from the General Fund, $282,000 from the Street Fund, $616,284 from the Civic Facilities Replacement Fund, $184,472 from REET 1 Capital Projects Fund and $184,472 from REET 2 Special Capital Projects Fund. Most of these transfers are projected to be sustainable for the foreseeable future. However, the transfer from the Civic Facilities Replacement fund is not sustainable and can only occur for four years (including 2013) until the balance of$2,403,848 is depleted at year end 2016. The good news is due to grants, the total revenues for street preservation are $4,919,323 which exceeds expenditures by $1,323,802. Because of this, we currently are able to continue the funding of street preservation through at least 2018 and beyond. This will require us to adhere to a budget and continue to utilize grant funds to bolster our own city transfers. Moderate Growth in Current Operational Expenses/Budget Increase: Investing in the essential core services identified by the Council and community creates baseline costs. Similar to the trend in most jurisdictions, costs and demands for service are growing while tax revenues are decreasing. Quality service delivery requires ongoing investment in basic capacity to provide efficient operations. Moderate as it may be, operational expenses have increased as reflected in the General Fund increase of 4.28% for 2014. Staffing Levels: Staffing levels were increased by 2 positions for 2014 for a total of 87.25 employees. Even taking into consideration that we contract for police services and are served by Fire Districts and a Library District, for a major city, we are operating substantially below the normal employee count at a substantially reduced cost. Spokane Valley personnel costs are approximately 20.78% of the total General Fund recurring expenditures. Comparable cities and counties typically fund personnel costs at about 60% to 70% of their General Fund Budget (after adjusting for police, fire and library personnel, of which the City of Spokane Valley contracts). Spokane Valley staff levels are about 1 employee for every 1,043 citizens. Comparable cities range from 1 employee to every 163 citizens to 1 employee for every 491 citizens. While the survey is not scientific, the low comparable personnel costs coupled with the low employee per citizen ratio indicates the City of Spokane Valley is operating at a very low yet effective staffing level. 3 Since incorporation, this City has taken a conservative approach to adding new staff. Spokane Valley continues to have the lowest employee count of any Washington city with 50,000 or more in population. By all comparisons, the City of Spokane Valley is a lean, productive City government. The addition of 2 positions is included in the 2014 budget, increasing staff to 87.25 in 2014. In each case the positions — a Computer Help Desk Specialist and a Grants Coordinator, are justified as they result in cost reduction of contracted services currently being provided. Public Safety Costs: In 2014, the Police, Court and Jail related services proposed budget is $23,758,643 —an amount equal to 215% of anticipated property tax collections ($11,049,437) for the entire year. Council has made a commitment not to reduce public safety service levels and associated costs in 2014. Challenges: Pavement Preservation: Street Preservation needs must be balanced with other needs. The 2014 Budget achieves this balance. Grants and Declining Matching Funds: City staff actively pursues funding commitments from other sources to help pay the cost of needed capital improvements—roads, bridges, stormwater and parks that benefit the community. In 2014 a total of$20,985,561 is budgeted for a range of capital projects of which $14,726,269 (70.2%) is coming from outside grant sources. When the City applies for state and federal grants, the City must provide its share (match) for these projects. In the past, Real Estate Excise Tax (REET) was used for most of the City match. In addition to capital construction, the City funds a portion of Pavement Preservation from REET funds. During the last five years, annual revenue from the REET tax has declined from $2.5 million to estimated 2014 revenues of $1.2 million. Depending on availability of Federal, State and Local grants, the City may reach a point where we have to prioritize preservation versus capital projects. Local Street Maintenance Combination of Funding: This fund derives its revenues from an allocation of the State Motor Fuel Tax distributed to cities and towns, and a 6% city utility tax on telephone usage estimated in 2014 at $1,858,600 and $2,750,000 respectively. The combination of Fuel Tax and Telephone Utility Tax enables us to meet the ongoing need for these funds to pay for critical street maintenance activities such as snow plowing, pothole repair, crack sealing, sweeping, weed control, street lighting, traffic signals and a variety of other repairs/improvements. In 2014, $282,000 will transfer to Pavement Preservation for more substantial repaving projects. 4 The Budget for 2014 Balanced Budget Adopted: One of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and maintenance of financial reserves since incorporation has served its intended purpose and provided the opportunity for Spokane Valley to sustain critical public services during the turbulent economic conditions that began in 2008 and from which we are just now emerging. The 2014 budget reflects a prudent increase in continuation of service delivery capabilities. The 2014 budget is in balance. Expenses have been balanced with known or reasonably predictable revenues. The budget is designed to maintain the healthy, positive fund balance at year end that provides for the city's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention was given to limiting the growth in new programs and financial commitments. This approach allows available resources to be put toward sustaining services that are consistent with the City Council's priorities for 2014 and beyond. Future Concepts: The budget process is not static and Council, the citizens, and staff must remain vigilant to watch for economic trends that impact current forecasts. Even as we adopt a 2014 budget, we must keep in mind the future economic opportunities and threats that may impact our multi-year forecast. An example of potential impacts and adaptive future concepts are as follows: • A commitment by Management to review all vacant positions prior to filling them. (In some cases, positions must be filled quickly due to workload.) • Continue budget strategy to fund City programs and pavement preservation within the existing City of Spokane Valley tax structure. • By all indications, the economic recovery of the U.S. and its collective states, counties and cities will be a steady but perhaps faltering process. The City of Spokane Valley has predicted $150,000 increase in property tax due to new construction and an increase in sales tax revenues of 7.48% ($1,140,000) in 2014. This is the largest projected annual increase in sales tax since 2006. Sales tax actually declined substantially in 2008 — 2011 and began to trend slowly upward in 2012. • Because it represents about 64% of the General Fund budget, achieving future budget reductions without impacting Law Enforcement and other Public Safety services will be challenging but achievable. 5 Acknowledgments: I would like to acknowledge the City Council and staff for a long history of conservative spending and prudent fiscal planning. By saving and conserving the taxpayers' money, and by adopting prudent long-term fiscal policies, the City can balance its budget for many years to come. The City Council has set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop Business Plans and 2014 budget recommendations that achieve Council's goal of sustainability. The Citizens of Spokane Valley should be proud of the strong financial condition of their City. We invite your examination and questions regarding the 2014 Budget. Respectfully, Mike Jackson City Manager 6 • • • • Thib page intentioridily left blank • ••• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• S }f 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 po ne 509.921.1000 • Fax: 509.921.1008 • cityhall @spokanevalley.org 4.00 galley TO: City Manager and Members of the City Council FROM: Mark Calhoun,Finance Director SUBJECT: About the 2014 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to-day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City,the reason or cause for those activities,future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry-forward,to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 8 2014 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the downturn in the economy and resultant reduction in revenues (most notably the decline in sales taxes), the 2012 through 2014 Budget development processes were amended to consciously review service levels in each department and determine the appropriate level of funding that meets Council goals relative to available resources. The 2014 Budget development process began at the February 26, 2013 Council workshop where among other topics, Council and Staff discussed the budget in general terms. In mid-April 2013 the Finance Department notified City Departments that their 2014 revenue and expenditure estimates were due by May 17. Through the balance of May and early June, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 18, 2013. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and early August, the Finance Department and City Manager reviewed updated budget projections. By the time the 2014 Budget is scheduled to be adopted on October 22, 2013, the Council will have had an opportunity to discuss it on seven separate occasions, including two public hearings to gather input from citizens: June 18 Council budget workshop August 13 Admin report: Estimated 2014 revenues and expenditures August 27 Public hearing#1 on 2014 revenues and expenditures September 17 City Manager's presentation of preliminary 2014 Budget September 24 Public hearing#2 on 2014 Budget October 8 First reading on ordinance adopting the 2014 Budget October 22 Second reading on ordinance adopting the 2014 Budget Once adopted,the final operating budget is published,distributed,and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. 9 BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction,and for implementing them once they are approved. • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives,and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • Short term debt shall not exceed 10% of revenues. No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation-Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds,each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double-entry accounts that comprise its assets, liabilities, fund equity,revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: 10 Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position,rather than net income. They present increases(revenues and other financing sources) and decreases(expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 1. General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 - Street Fund • #103 -Paths&Trails Fund • #105 -Hotel/Motel Tax Fund • #120- CenterPlace Operating Reserve Fund • #121 - Service Level Stabilization Reserve Fund • #122-Winter Weather Reserve Fund • #123 - Civic Facilities Replacement Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204-Debt Service LTGO 03 Fund. 4. Capital Project Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301 —REET 1 Capital Project Fund • #302—REET 2 Capital Projects Fund • #303 - Streets Capital Projects Fund • #309 -Parks Capital Projects Fund • #310- Civic Facilities Capital Projects Fund • #311 -Pavement Preservation Fund • #312—Capital Reserve Fund Proprietary Fund Types A fifth type of fund classification are the Proprietary Funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non-current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net assets) is segregated into restricted, unrestricted and invested in capital assets classifications. As described below,there are two generic fund types in this category: 11 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. Included in this type of fund is: • #402—Stormwater Management Fund • #403—Aquifer Protection Area Fund 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. Included in this type of fund is: #501 -Equipment Rental and Replacement Fund #502-Risk Management Fund Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise and internal service funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes, and Proprietary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures and annual appropriations for all funds lapse at the end of the fiscal period. EXPLANATION OF MAJOR REVENUE SOURCES General Fund#001 • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of$1.50 by the Spokane County Fire Districts #1 and #8, along with deducting $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.7%tax rate to the agencies is as follows: 12 State of Washington 6.50% City of Spokane Valley 0.85% Spokane County 0.15% Spokane Public Facilities District 0.10% * Criminal Justice 0.10% * Public Safety 0.10% * 2.20%local tax Juvenile Jail 0.10% * Mental Health 0.10% * Law Enforcement Communications 0.10% * Spokane Transit Authority 0.60% * 8.70% *Indicates voter approved sales taxes. • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional .1% voter approved increase in sales tax was devoted to public safety purposes. This .1% was approved by the voters again in August 2009. Of the total amount collected,the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Games (2% gross, less prizes); Card playing (10% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5%of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. • State-Shared Revenues State-shared revenues are received from liquor sales, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State- shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2013 population figure used in the 2014 Budget is 91,490 as reported by the Office of Financial Management for Washington State on April 1, 2013. This figure is important when determining distribution of State shared revenues on a per capita basis. 13 • Fines and Forfeitures/Public Safety Fines and penalties are collected as a result of Municipal Court rulings and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50%of the amount collected. • Community Development Community Development revenues are largely composed of fees for building permits,plan reviews,false alarms and right of way permits. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund#101 • Motor Vehicle Fuel Excise Tax(gas tax) The State of Washington collects a $.3750 per gallon motor vehicle fuel tax at the pump and remits $.0296 of the tax back to cities on a per capita basis. For 2014 the Municipal Research and Services Center estimates the distribution back to cities will be $20.40 per person. Based upon a City of Spokane Valley population of 91,490 (per the Washington State Office of Financial Management on April 1,2013) we anticipate the City will collect $1,866,400 in 2014. RCW 47.30.050 specifies that .42% of this tax must be expended for paths and trails activities and based upon the 2014 revenue estimate this computes to $7,800. The balance or $1,858,600 will be credited to Fund #101 for Street maintenance and operations. • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at$2.75million for 2014. Paths& Trails Fund#103 Cities are required to spend .42% of the motor vehicle fuel tax receipts on paths and trails (please see the explanation for Street Fund#101)which we anticipate will be $7,800 in 2014. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel/Motel Tax Fund #105 The City imposes a 2%tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5 percent state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the 14 jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism-related facilities. This tax is estimated to generate $490,000 in 2014. Debt Service—LTGO 03 Fund#204 The City issued$9,430,000 in limited tax general obligation bonds(LTGO)in 2003. Of this total: • $7,000,000 of the proceeds was used to finance the construction of CenterPlace at Mirabeau Point. These bonds will be paid off in annual installments over the 30-year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1,2014 the outstanding balance on this portion of the bond issue will be $5,990,000. • $2,430,000 of the proceeds was used to finance Road and Street Improvements near CenterPlace. These bonds will be paid off in annual installments over the 20-year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax. At January 1, 2014 the outstanding balance on this portion of the bond issue will be $1,445,000. REET 1 Capital Projects Fund#301 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. REET 2 Capital Projects Fund#302 Under Washington State Law,RCW 82.46.010,the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund#402 A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of$21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,835,000 in 2014. Aquifer Protection Area Fund#403 These are voter approved fees to assist the City in protecting the aquifer. The City expects to receive $500,000 in 2014. Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2014: 15 Out: 001 I 101 I 105 I 123 11 301 I 302 312 I 402 Total In 001 0 39,700 30,000 0 0 0 0 13,400 83,100 204 0 0 0 0 93,152 93,151 0 0 186,303 303 0 0 0 0 268,575 585,097 2,570,000 7,101 3,430,773 In: 309 192,500 0 0 0 0 0 0 0 192,500 311 888,823 282,000 0 616,284 184,472 184,472 0 0 2,156,051 501 15,400 100,777 0 0 0 0 0 31,567 147,744 502 325,000 0 0 0 0 0 0 0 325,000 6,521,471 Total Out 1,421,723 422,477 30,000 616,284 546,199 862,720 2,570,000 52,068 6,521,471 0 #001-General Fund is budgeted to transfer out$1,421,723 including: • $192,500 towards Fund#309-Park Capital Projects Fund for park related projects. • $888,823 to Fund#311 -Pavement Preservation Fund for pavement preservation projects. • $15,400 to Fund#501-Equipment Rental and Replacement Fund for the future replacement of vehicles. • $325,000 towards the #502-Risk Management Fund for the 2014 property and liability insurance premium. #101-Street Fund is budgeted to transfer out$422,477 including: • $39,700 to Fund#001-General Fund to cover administrative costs. • $282,000 to Fund#311-Pavement Preservation Fund for pavement preservation projects. • $100,177 to Fund #501-Equipment Rental and Replacement Fund including $85,777 for the future replacement of existing vehicles including snow plows plus an additional $15,000 in 2014 to partially cover the acquisition of an additional half-ton pickup. #105-Hotel /Motel Tax Fund is budgeted to transfer $30,000 to Fund #001-General Fund for the purpose of financing advertising at CenterPlace. #123-Civic Facilities Replacement Fund is budgeted to transfer $616,284 to Fund #311-Pavement Preservation Fund for pavement preservation projects. #301-REET 1 Capital Projects Fund is budgeted to transfer out$546,199 including: • $93,152 to Fund #204-Debt Service Fund to pay a portion of the annual payment on the 2003 LTGO bonds. • $268,575 to Fund#303-Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $184,472 to Fund#311-Pavement Preservation Fund for pavement preservation projects. 16 #302-REET 2 Capital Projects Fund is budgeted to transfer out$562,720 including: • $93,151 to Fund #204-Debt Service Fund to pay a portion of the annual payment on the 2003 LTGO bonds. • $585,097 to Fund#303-Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $184,472 to Fund#311-Pavement Preservation Fund for pavement preservation projects. #312—Capital Reserve Fund is budgeted to transfer out$2,570,000 including: • $250,000 to Fund #303-Street Capital Projects Fund that will be applied towards the Appleway Landscaping project. • $2,320,000 to Fund #303-Street Capital Projects Fund that will be applied towards the Sullivan Road West Bridge Replacement project. #402-Stormwater Fund is budgeted to transfer out$52,068 including: • $13,400 to Fund#001-General Fund to cover administrative costs. • $31,567 to Fund #501-Equipment Rental and Replacement Fund for the future replacement of vehicles including $1,567 for the future replacement of existing vehicles plus an additional $30,000 in 2014 to cover the acquisition of an additional half-ton pickup. SIGNIFICANT ASSUMPTIONS IN THE 2014 BUDGET Budget Summary for All Funds • Based upon funding levels anticipated in the 2014 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total$71.3 million including $21.0 million in capital expenditures, comprised in-part of: o $14.7 million in Fund#303 Street Capital Projects. o $262,500 in Fund#309 Park Capital Projects. o $3.6 in Fund#311 Pavement Preservation Fund projects. o $1.2 in Fund#402 Stormwater Management projects. o $1.1 in Fund#403 Aquifer Protection Area projects. o $90,000 in Fund #501 Equipment Rental and Replacement for the acquisition of three half-ton pick- ups. • Budgets will be adopted across 20 separate funds. • The full time equivalent employee (FTE) count will increase by 2.0 employees from 85.25 in 2013 to 87.25 in 2014. The two additional employee include: o A 1.0 FTE help desk technician in the Finance Department. Cost of this position is budgeted at $64,996 which will be offset by reductions of$74,800 in professional services costs. o A 1.0 FTE planning grants engineer in the Public Works Department. Cost of this position is budgeted at$100,010 allocated: • 37.5%to the General Fund#001 at a cost of$37,467,which is offset by a$40,000 reduction the professional services budget. • 37.5%to the Street Fund#101 at a cost of$37,467,which is offset by a$40,000 reduction in the professional services budget. • 25%to the Stormwater Management Fund#402 at a cost of$25,076. • Fund#301,previously titled"Capital Projects"is renamed"REET 1 Capital Projects"to more accurately describe the source of funding. • Fund#302,previously titled"Special Capital Projects" is renamed"REET 2 Capital Projects"to more accurately describe the source of funding. 17 • The 2014 Budget reflects the second consecutive year the City will set aside an amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in Fund#311 —Pavement Preservation. This 6% equals$2,156,051. • Positions and salary ranges are based on the City's compensation and classification plan. • Payroll tax and benefit amounts are based on staff benefit plans. • Contract costs for public safety,park maintenance, aquatics and street maintenance are based on estimates by City staff. • The City is setting money aside in Fund#501-Equipment Rental and Replacement for the eventual replacement of its vehicles,including snow plows. 2014 General Fund Revenues • Total recurring 2014 revenues are estimated at$36,823,500 as compared to $35,274,700 in 2013. This is an increase of$1,548,800 or 4.39%. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 80%of 2014 General Fund revenues. • General sales tax(excluding criminal justice and public safety sales taxes) are reflective of 2013 receipts to date and are currently estimated at$16.4 million which reflects an increase of$1,140,000. • The Property Tax levy will not include the 1%increase allowed by Initiative #747 which was approved by the voters in November 2001 through their approval of Initiative #747 and the subsequent action by the State Legislature in November 2007. o The 2014 levy is estimated at$11,049,400. o The levy assumes we start with the 2013 levy of$10,919,932,forgo the 1%increase allowed by State law,and finally add taxes related to new construction which we estimate to be $129,468. • Franchise fees and business registrations are primarily based on projected receipts in 2013. • State shared revenues are based upon a combination of historical collections including 2013 collections through July, and per capita distribution figures reported by the Municipal Research and Services Center. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2014 General Fund Expenditures • Total 2014 recurring expenditures are budgeted at$36,823,010 as compared to $35,312,674 in 2013. This is an increase of$1,510,336 or 4.28%. The increase is comprised of: o $1,245,443 that is public safety related(reflecting a 5.63%increase over 2013), and o $264,893 for all non-public safety related departments(reflecting a 2.01%increase over 2013). • The City commitment of 6%of recurring General Fund expenditures to pavement preservation equals $2,156,051 and is computed by multiplying total recurring expenditures prior to adding the pavement preservation element($35,934,187 x 6%=$2,156,051). The $2,156,051 that is transferred to Pavement Preservation Fund#311 is comprised of the following: o $888,823 from General Fund#001 o $282,000 from Street Fund#101 o $616,284 from Civic Facilities Replacement Fund#123 o $184,472 from REET 1 Capital Projects Fund#301 o $184,472 from REET 2 Capital Projects Fund#302 • 2014 Nonrecurring expenditures total$586,650 and include: o a$192,500 transfer to Fund#309—Parks Capital Projects Fund. o $350,000 for a law enforcement contingency. o $8,800 for AutoCad licenses for the Public Works Department. o $11,350 for replacement chairs at CenterPlace. o $24,000 for a variety of improvements at the police precinct. 18 General Fund Revenues Over(Under)Expenditures and Fund Balance • 2014 recurring revenues are anticipated to exceed recurring revenues by$490. • Total 2014 expenditures are anticipated to exceed total revenues by$586,160. o This is entirely due to the nonrecurring expenditures previously discussed which equal $586,650 and is not a result of ongoing operating costs overwhelming revenues. • The total unrestricted General Fund fund balance is anticipated to be $20,149,703 at the end of 2014 which is 54.72% of total recurring expenditures of$36,823,010. Our goal is to maintain an ending fund balance of at least 50.0%. Highlights of Other Funds Revenues • Motor vehicle fuel tax(MVFT)revenue that is collected by the State and remitted to the City is estimated to be $1,866,400 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $1,858,600 will be credited to the Street O&M Fund and.42% or$7,800 to the Paths and Trails Fund. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at$2,750,000. • Real estate excise tax(REET)revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2003 general obligation bonds. In 2014 we estimate these revenues to be $600,000 per each '4%for a total of$1,200,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2014 we estimate the 6%tax will generate $490,000. • The Stomwater Management Fee is based on an equivalent residential unit(ERU)that is equal to 3,160 square feet of impervious surface that is billed at a rate of$21 per single family residence and$21 per ERU for commercial properties(an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2014 we estimate this will fee will generate $1,835,000. • The Aquifer Protection Area Fund is expected to generate $500,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. • Grant revenues that will be applied to a variety of construction projects are estimated at$14,726,269 in 2014. By fund we anticipate grant revenues as follows: o Fund#303—Street Capital Projects- $11,092,997 o Fund#311 —Pavement Preservation- $2,763,272 o Fund#403—Aquifer Protection Area-$870,000 Expenditures • Fund#101 - Street Fund includes an appropriation of$61,750 for capital items including: o $30,000 for the acquisition of a patch trailer. o $25,000 for the installation of a hawk signal. o $6,750 for the acquisition of software. • Fund#301 - REET 1 Capital Projects Fund includes an appropriation of$184,472 that represents a transfer to Fund#311-Pavement Preservation Fund for pavement preservation projects. • Fund#302 -REET 2 Capital Projects Fund includes appropriation of$184,472 that represents a transfer to Fund#311-Pavement Preservation Fund for pavement preservation projects. • Fund#303 —Street Capital Projects Fund includes an appropriation of$14,689,790 for a variety of street construction projects. Included in the projects is the Sullivan Road West Bridge Replacement for which we are appropriating$8,888,189 in 2014. We anticipate the project will cost approximately$15.3 million between 2014 and 2015 and will be financed through a combination of$13.0 million in grants and$2.3 19 million in City matching funds with the source being a$2.3 million transfer from Fund#312—Capital Reserves. • Fund#309—Parks Capital Projects includes$262,500 of appropriations to cover a variety of City park improvements that will be financed through a combination of a$192,500 transfer from the General Fund #001 with the balance of$70,000 being paid from Fund#309 reserves. • Fund#311 —Pavement Preservation includes $3,595,521 of pavement preservation projects that will be financed in large part through grants totaling $2,763,272. • Fund#312—Capital Reserve includes $2,570,000 in transfers to Fund#303 —Street Capital Projects: o $250,000 that will be applied towards the Appleway Landscaping project. o $2,320,000 that will be applied towards the Sullivan Road West Bridge Replacement project. • Fund#402- Stormwater Fund includes$1,166,000 for capital expenditures including: o a$900,000 for various projects, o $250,000 for land acquisition for stormwater projects, o $16,000 for the acquisition of a variable message system(VMS)trailer • Fund#403 -Aquifer Protection Area Fund includes $1,120,000 for capital expenditures including: o $60,000 for the design of a Broadway stormwater retrofit o $60,000 for the design of an outfall diversion o $1,000,000 for a SE Yardley retrofit project. Cost for this will be offset by an $870,000 grant. • Fund#501 -Equipment Rental and Replacement Fund includes$90,000 for the addition of three half-ton pickups. 20 CITY OF SPOKANE VALLEY, WA 2014 Budget Summary Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 20,735,863 36,823,500 57,559,363 37,409,660 20,149,703 Street Fund 101 2,090,538 4,611,600 6,702,138 4,688,216 2,013,922 Paths&Trails Fund 103 71,741 7,800 79,541 0 79,541 Hotel/Motel Fund 105 186,772 490,300 677,072 577,000 100,072 CenterPlace Operating Reserve Fund 120 300,000 0 300,000 0 300,000 Service Level Stabilization Fund 121 5,448,531 7,300 5,455,831 0 5,455,831 Winter Weather Reserve Fund 122 503,588 700 504,288 500,000 4,288 City Facilities Repair&Replacement 123 1,789,263 1,700 1,790,963 616,284 1,174,679 Debt Service LTGO 03 204 0 627,823 627,823 627,823 0 REET 1 Capital Projects Fund 301 457,409 601,000 1,058,409 546,199 512,210 REET 2 Capital Projects Fund 302 771,239 601,000 1,372,239 862,720 509,519 Street Capital Projects 303 177,918 14,689,790 14,867,708 14,689,790 177,918 Parks Capital Projects Fund 309 302,423 193,000 495,423 262,500 232,923 Civic Facilities Capital Projects Fund 310 1,110,074 1,900 1,111,974 0 1,111,974 Pavement Preservation Fund 311 264,354 4,919,323 5,183,677 3,595,521 1,588,156 Capital Reserve Fund 312 7,706,057 0 7,706,057 2,570,000 5,136,057 41,915,770 63,576,736 105,492,506 66,945,713 38,546,793 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,991,142 1,837,500 3,828,642 2,823,978 1,004,664 Aquifer Protection Area Fund 403 317,673 1,370,000 1,687,673 1,120,000 567,673 Equipment Rental&Replacement Fund 501 1,181,921 148,744 1,330,665 90,000 1,240,665 Risk Management Fund 502 83,212 325,000 408,212 325,000 83,212 3,573,948 3,681,244 7,255,192 4,358,978 2,896,214 Total of all Funds 45,489,718 67,257,980 112,747,698 71,304,691 41,443,007 21 CITY OF SPOKANE VALLEY,WA 9/24/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % #001 -GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 10,943,700 0 10,943,700 11,049,400 105,700 0.97% Sales Tax 15,250,000 0 15,250,000 16,390,000 1,140,000 7.48% Sales Tax-Criminal Justice 1,280,000 0 1,280,000 1,330,000 50,000 3.91% Sales Tax-Public Safety 750,000 0 750,000 745,000 (5,000) (0.67%) Gambling Tax and Leasehold Excise Tax 612,500 0 612,500 619,400 6,900 1.13% Franchise Fees/Business Registration 1,135,000 0 1,135,000 1,213,000 78,000 6.87% State Shared Revenues 1,684,600 0 1,684,600 1,886,500 201,900 11.99% Fines and Forfeitures/Public Safety 1,632,300 0 1,632,300 1,470,800 (161,500) (9.89%) Community Development 1,174,000 0 1,174,000 1,255,400 81,400 6.93% Recreation Program Revenues 571,500 0 571,500 579,800 8,300 1.45% Miscellaneous Department Revenue 0 0 0 85,500 85,500 #DIV/0! Miscellaneous&Investment Interest 158,000 0 158,000 115,600 (42,400) (26.84%) Transfers in-#101 (street admin) 39,700 0 39,700 39,700 0 0.00% Transfers in-#105(h/m tax-CP advertising) 30,000 0 30,000 30,000 0 0.00% Transfers in-#402(storm admin) 13,400 0 13,400 13,400 0 0.00% Total Recurring Revenues 35,274,700 0 35,274,700 36,823,500 1,548,800 4.39% Expenditures City Council 390,111 0 390,111 414,950 24,839 6.37% City Manager 637,984 0 637,984 660,843 22,859 3.58% Legal 439,161 35,000 474,161 448,922 (25,239) (5.32%) Public Safety 22,139,200 0 22,139,200 23,384,643 1,245,443 5.63% Deputy City Manager 609,706 0 609,706 653,215 43,509 7.14% Finance/IT 1,089,633 0 1,089,633 1,180,659 91,026 8.35% Human Resources 232,469 0 232,469 237,883 5,414 2.33% Public Works 876,443 0 876,443 882,694 6,251 0.71% Community Development-Administration 257,175 12,750 269,925 290,883 20,958 7.76% Community Development-Engineering 850,845 14,750 865,595 807,114 (58,481) (6.76%) Community Development-Planning 899,743 12,750 912,493 928,906 16,413 1.80% Community Development-Building 1,162,582 12,750 1,175,332 1,267,656 92,324 7.86% Parks&Rec-Administration 270,717 0 270,717 274,743 4,026 1.49% Parks&Rec-Maintenance 789,000 0 789,000 796,200 7,200 0.91% Parks&Rec-Recreation 231,321 0 231,321 229,152 (2,169) (0.94%) Parks&Rec-Aquatics 485,600 0 485,600 490,400 4,800 0.99% Parks&Rec-Senior Center 88,143 0 88,143 89,882 1,739 1.97% Parks&Rec-CenterPlace 800,884 0 800,884 828,842 27,958 3.49% Pavement Preservation 855,857 0 855,857 888,823 32,966 3.85% General Government 1,799,100 0 1,799,100 1,741,600 (57,500) (3.20%) Transfers out-#502(insurance premium) 319,000 0 319,000 325,000 6,000 1.88% Total Recurring Expenditures 35,224,674 88,000 35,312,674 36,823,010 1,510,336 4.28% Recurring Revenues Over(Under) Recurring Expenditures 50,026 (88,000) (37,974) 490 22 CITY OF SPOKANE VALLEY,WA 9/24/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ #001 -GENERAL FUND-continued NONRECURRING ACTIVITY Revenues Transfers in-#120(excess reserves) 50,787 0 50,787 0 (50,787) (100.00%) Total Nonrecurring Revenues 50,787 0 50,787 0 (50,787) (100.00%) Expenditures Transfers out-#309(park grant match) 50,000 0 50,000 192,500 142,500 285.00% Law Enforcement Contingency 0 0 0 350,000 350,000 #DIV/0! Public Works(autocad licenses) 0 0 0 8,800 8,800 #DIV/0! Parks&Recreation (CP chairs) 0 0 0 11,350 11,350 #DIV/0! Public Safety(precinct improvements) 0 0 24,000 24,000 #DIV/0! Transfers out-#312(Capital Reserve Fund) 7,826,207 0 7,826,207 0 (7,826,207) (100.00%) Parks&Recreation related 56,962 0 56,962 0 (56,962) (100.00%) Carpet at City Hall 25,000 0 25,000 0 (25,000) (100.00%) Total Nonrecurring Expenditures 7,958,169 0 7,958,169 586,650 (7,371,519) (92.63%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (7,907,382) 0 (7,907,382) (586,650) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (7,857,356) (88,000) (7,945,356) (586,160) Beginning unrestricted fund balance 28,681,219 28,681,219 20,735,863 Ending unrestricted fund balance 20,823,863 20,735,863 20,149,703 Fund balance as a percent of recurring expenditures 59.12% 58.72% 54.72% 23 CITY OF SPOKANE VALLEY,WA 9/24/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % SPECIAL REVENUE FUNDS #101 -STREET FUND RECURRING ACTIVITY Revenues Motor Vehicle Fuel(Gas)Tax 1,861,100 0 1,861,100 1,858,600 (2,500) (0.13%) Investment Interest 5,000 0 5,000 3,000 (2,000) (40.00%) Utility Tax 2,900,000 0 2,900,000 2,750,000 (150,000) (5.17%) Total Recurring Revenues 4,766,100 0 4,766,100 4,611,600 (154,500) (3.24%) Expenditures Wages/Benefits/Payroll Taxes 573,170 0 573,170 627,288 54,118 9.44% Supplies 72,200 0 72,200 91,500 19,300 26.73% Services&Charges 2,456,152 0 2,456,152 2,167,201 (288,951) (11.76%) Snow Operations 469,000 0 469,000 520,000 51,000 10.87% Intergovernmental Payments 851,000 0 851,000 798,000 (53,000) (6.23%) Transfers out-#001 39,700 0 39,700 39,700 0 0.00% Transfers out-#311 (pavement preservation) 282,000 0 282,000 282,000 0 0.00% Transfers out-#501 (plow replace.) 150,000 0 150,000 75,000 (75,000) (50.00%) Transfers out-#501 (non-plow vehicle rental) 10,777 0 10,777 10,777 0 0.00% Total Recurring Expenditures 4,903,999 0 4,903,999 4,611,466 (292,533) (5.97%) Recurring Revenues Over(Under) Recurring Expenditures (137,899) 0 (137,899) 134 NONRECURRING ACTIVITY Revenues Grants 0 200,000 200,000 0 (200,000) (100.00%) Miscellaneous 0 0 0 0 0 #DIV/0! Total Nonrecurring Revenues 0 200,000 200,000 0 (200,000) (100.00%) Expenditures 133 Sprague/Sullivan ITS-phase 2 0 200,000 200,000 0 (200,000) (100.00%) Patch trailer 0 0 0 30,000 30,000 #DIV/0! Hawk Signal 0 0 0 25,000 25,000 #DIV/0! Software 0 0 0 6,750 6,750 #DIV/0! Transfers out-#501 (new pickup) 0 0 0 15,000 15,000 #DIV/0! Total Nonrecurring Expenditures 0 200,000 200,000 76,750 (123,250) (61.63%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures 0 0 0 (76,750) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (137,899) 0 (137,899) (76,616) Beginning fund balance 2,228,437 2,228,437 2,090,538 Ending fund balance 2,090,538 2,090,538 2,013,922 24 CITY OF SPOKANE VALLEY, WA 9/24/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % SPECIAL REVENUE FUNDS-continued #103-PATHS&TRAILS Revenues Motor Vehicle Fuel(Gas)Tax 7,800 0 7,800 7,800 0 0.00% Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 7,800 0 7,800 7,800 0 0.00% Expenditures Miscellaneous 0 0 0 0 0 #DIV/0! Capital Outlay 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 7,800 7,800 7,800 Beginning fund balance 63,941 63,941 71,741 Ending fund balance 71,741 71,741 79,541 #105-HOTEL I MOTEL TAX FUND Revenues Hotel/Motel Tax 460,000 30,000 490,000 490,000 0 0.00% Investment Interest 500 0 500 300 (200) (40.00%) Total revenues 460,500 30,000 490,500 490,300 (200) (0.04%) Expenditures Transfers out-#001 30,000 0 30,000 30,000 0 0.00% City directed marketing efforts 55,000 0 55,000 0 (55,000) (100.00%) Tourism Promotion-contracted 425,500 0 425,500 0 (425,500) (100.00%) Tourism Promotion 0 0 0 547,000 547,000 #DIV/0! Total expenditures 510,500 0 510,500 577,000 66,500 13.03% Revenues over(under)expenditures (50,000) (20,000) (86,700) Beginning fund balance 206,772 206,772 186,772 Ending fund balance 156,772 186,772 100,072 25 CITY OF SPOKANE VALLEY, WA 9/24/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % SPECIAL REVENUE FUNDS-continued #120-CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Total revenues 0 0 0 0 0 #DIV/0! Expenditures Operations 50,787 0 50,787 0 (50,787) (100.00%) Total expenditures 50,787 0 50,787 0 (50,787) (100.00%) Revenues over(under)expenditures (50,787) (50,787) 0 Beginning fund balance 350,787 350,787 300,000 Ending fund balance 300,000 300,000 300,000 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 7,000 0 7,000 7,300 300 4.29% Miscellaneous 0 0 0 0 0 #DIV/0! Total revenues 7,000 0 7,000 7,300 300 4.29% Expenditures Operations 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 7,000 7,000 7,300 Beginning fund balance 5,441,531 5,441,531 5,448,531 Ending fund balance 5,448,531 5,448,531 5,455,831 #122-WINTER WEATHER RESERVE FUND Revenues Investment Interest 700 0 700 700 0 0.00% Miscellaneous 0 0 0 0 0 #DIV/0! Subtotal revenues 700 0 700 700 0 0.00% Expenditures Snow removal expenses 0 0 0 500,000 500,000 #DIV/0! Total expenditures 0 0 0 500,000 500,000 #DIV/0! Revenues over(under)expenditures 700 700 (499,300) Beginning fund balance 502,888 502,888 503,588 Ending fund balance 503,588 503,588 4,288 #123-CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest 1,600 0 1,600 1,700 100 6.25% Miscellaneous 0 0 0 0 0 #DIV/0! Total revenues 1,600 0 1,600 1,700 100 6.25% Expenditures Capital Outlay 0 0 0 0 0 #DIV/0! Transfers out-#311 (pavement preservation) 616,284 0 616,284 616,284 0 0.00% Total expenditures 616,284 0 616,284 616,284 0 0.00% Revenues over(under)expenditures (614,684) (614,684) (614,584) Beginning fund balance 2,403,947 2,403,947 1,789,263 Ending fund balance 1,789,263 1,789,263 1,174,679 26 CITY OF SPOKANE VALLEY, WA 9/24/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % DEBT SERVICE FUNDS #204-DEBT SERVICE FUND Revenues Spokane Public Facilities District 437,120 0 437,120 441,520 4,400 1.01% Transfers in-#301 92,951 0 92,951 93,152 201 0.22% Transfers in-#302 92,952 0 92,952 93,151 199 0.21% Total revenues 623,023 0 623,023 627,823 4,800 0.77% Expenditures Debt Service Payments-CenterPlace 437,120 0 437,120 441,520 4,400 1.01% Debt Service Payments-Roads 185,903 0 185,903 186,303 400 0.22% Total expenditures 623,023 0 623,023 627,823 4,800 0.77% Revenues over(under)expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 27 CITY OF SPOKANE VALLEY,WA 9/24/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % CAPITAL PROJECTS FUNDS #301 -REET 1 CAPITAL PROJECTS FUND Revenues REET 1 -Taxes 500,000 0 500,000 600,000 100,000 20.00% Investment Interest 500 0 500 1,000 500 100.00% Total revenues 500,500 0 500,500 601,000 100,500 20.08% Expenditures Transfers out-#204 92,951 0 92,951 93,152 201 0.22% Transfers out-#303 892,404 0 892,404 268,575 (623,829) (69.90%) Transfers out-#311 (pavement preservation) 150,000 0 150,000 184,472 34,472 22.98% Total expenditures 1,135,355 0 1,135,355 546,199 (589,156) (51.89%) Revenues over(under)expenditures (634,855) (634,855) 54,801 Beginning fund balance 1,092,264 1,092,264 457,409 Ending fund balance 457,409 457,409 512,210 #302-REET 2 CAPITAL PROJECTS FUND Revenues REET 2-Taxes 500,000 0 500,000 600,000 100,000 20.00% Investment Interest 1,000 0 1,000 1,000 0 0.00% Total revenues 501,000 0 501,000 601,000 100,000 19.96% Expenditures Transfers out-#204 92,952 0 92,952 93,151 199 0.21% Transfers out-#303 617,479 0 617,479 585,097 (32,382) (5.24%) Transfers out-#311 (pavement preservation) 150,000 0 150,000 184,472 34,472 22.98% Total expenditures 860,431 0 860,431 862,720 2,289 0.27% Revenues over(under)expenditures (359,431) (359,431) (261,720) Beginning fund balance 1,130,670 1,130,670 771,239 Ending fund balance 771,239 771,239 509,519 28 CITY OF SPOKANE VALLEY, WA 9/24/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % CAPITAL PROJECTS FUNDS-continued #303-STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 6,597,842 0 6,597,842 11,092,997 4,495,155 68.13% Developer 0 0 0 166,020 166,020 #DIV/0! Transfers in-#301 892,404 0 892,404 268,575 (623,829) (69.90%) Transfers in-#302 617,479 0 617,479 585,097 (32,382) (5.24%) Transfers in-#312-Appleway Landscaping 0 18,000 18,000 250,000 232,000 1288.89% Transfers in-#312-Sullivan Rd W Bridge 0 0 0 2,320,000 2,320,000 #DIV/0! Transfers in-#402 0 0 0 7,101 7,101 #DIV/0! Total revenues 8,107,725 18,000 8,125,725 14,689,790 6,564,065 80.78% Expenditures 005 Pines/Mansfield,Wilbur Rd.to Pines 300,000 0 300,000 0 (300,000) (100.00%) 060 Argonne Rd Corridor Upgrade SRTC 957,892 0 957,892 860,280 (97,612) (10.19%) 061 Pines(SR27) ITS Imporvements 637,288 0 637,288 10,000 (627,288) (98.43%) 115 Sprague Ave Resurfacing-Evergreen to Sullivan 188,745 0 188,745 0 (188,745) (100.00%) 123 Mission Ave.-Flora to Barker 0 127,500 127,500 382,410 254,910 199.93% 141 Sullivan&Euclid PCC(PE&RW) 139,332 0 139,332 123,090 (16,242) (11.66%) 142 Broadway @ Argonne/Mullan PCC int,(PE/RW) 219,599 0 219,599 50,000 (169,599) (77.23%) 145 Spokane Valley-Millwood Trail 200,000 0 200,000 100,000 (100,000) (50.00%) 146 24th Ave Sidewalk-Adams to Sullivan 15,000 0 15,000 0 (15,000) (100.00%) 149 Sidewalk Infill 337,507 0 337,507 364,425 26,918 7.98% 154 Sidewalk&Tansit Stop Accessibility 33,198 0 33,198 0 (33,198) (100.00%) 155 Sullivan Rd W Bridge Replacement 800,000 0 800,000 8,888,189 8,088,189 1011.02% 156 Mansfield Ave. Connection 1,012,924 0 1,012,924 1,158,727 145,803 14.39% 159 University Rd/1-90 Overpass Study 125,000 0 125,000 50,000 (75,000) (60.00%) 166 Pines Rd(SR27)&Grace Ave. Intersect Safety 98,100 0 98,100 538,850 440,750 449.29% 167 Citywide Safety Improvements(bike/ped) 450,995 0 450,995 341,928 (109,067) (24.18%) 168 Wellesley Ave&Adams Rd Sidewalk 554,500 0 554,500 30,000 (524,500) (94.59%) 169 Argonne/Mullan Corridor Safety-Indiana to Broac 104,460 0 104,460 0 (104,460) (100.00%) 170 Argonne Road-Empire to Knox Corridor Safety 172,785 0 172,785 0 (172,785) (100.00%) 171 Sprague Ave ADA Sdwlk Improve(Havana-Fanc 110,400 0 110,400 0 (110,400) (100.00%) 176 Appleway Trail Design 150,000 0 150,000 0 (150,000) (100.00%) 177 Sullivan Road Corridor Traffic Study 0 100,000 100,000 100,000 0 0.00% 181 Citywide Traffic Sign Upgrade 0 150,000 150,000 50,000 (100,000) (66.67%) 185 Appleway Landscaping-Phase 1 0 18,000 18,000 250,000 232,000 1288.89% XU ITS Infill Project Phase 1 (PE START 2014) 0 0 0 91,891 91,891 #DIV/0! XU 8th Avenue-McKinnon to Fancher 0 0 0 300,000 300,000 #DIV/0! Contingency 1,500,000 (377,500) 1,122,500 1,000,000 (122,500) (10.91%) Total expenditures 8,107,725 18,000 8,125,725 14,689,790 6,564,065 80.78% Revenues over(under)expenditures 0 0 0 Beginning fund balance 177,918 177,918 177,918 Ending fund balance 177,918 177,918 177,918 29 CITY OF SPOKANE VALLEY, WA 9/24/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % CAPITAL PROJECTS FUNDS-continued #309-PARKS CAPITAL PROJECTS FUND Revenues Transfers in-#001 50,000 0 50,000 192,500 142,500 285.00% Investment Interest 0 0 0 500 500 #DIV/0! Total revenues 50,000 0 50,000 193,000 143,000 286.00% Expenditures Capital 50,000 0 50,000 0 (50,000) (100.00%) Sand volleyball courts(4)at Brown's Park 0 0 0 40,000 40,000 #DIV/0! Edgecliff picnic shelter 0 0 0 65,000 65,000 #DIV/0! Discovery Playground equipment 0 0 0 50,000 50,000 #DIV/0! Shade structure at Discovery Playground 0 0 0 15,000 15,000 #DIV/0! City entry sign 0 0 0 70,000 70,000 #DIV/0! Park signs(3) 0 0 0 22,500 22,500 #DIV/0! Total expenditures 50,000 0 50,000 262,500 212,500 425.00% Revenues over(under)expenditures 0 0 (69,500) Beginning fund balance 302,423 302,423 302,423 Ending fund balance 302,423 302,423 232,923 #310-CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Miscellaneous 0 0 0 0 0 #DIV/0! Investment Interest 0 0 0 1,900 1,900 #DIV/0! Total revenues 0 0 0 1,900 1,900 #DIV/0! Expenditures Miscellaneous 0 0 0 0 0 #DIV/0! Capital 0 0 0 0 0 #DIV/0! Total expenditures 0 0 0 0 0 #DIV/0! Revenues over(under)expenditures 0 0 1,900 Beginning fund balance 1,110,074 1,110,074 1,110,074 Ending fund balance 1,110,074 1,110,074 1,111,974 #311 -PAVEMENT PRESERVATION Revenues Transfers in-#101 282,000 0 282,000 282,000 0 0.00% Transfers in-#123 616,284 0 616,284 616,284 0 0.00% Transfers in-#301 150,000 0 150,000 184,472 34,472 22.98% Transfers in-#302 150,000 0 150,000 184,472 34,472 22.98% Transfers in-#001 0 0 0 888,823 888,823 #DIV/0! Grants 0 165,793 165,793 2,763,272 2,597,479 1566.70% Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 1,198,284 165,793 1,364,077 4,919,323 3,555,246 260.63% Expenditures Pavement preservation 1,198,284 850,172 2,048,456 3,595,521 1,547,065 75.52% Total expenditures 1,198,284 850,172 2,048,456 3,595,521 1,547,065 75.52% Revenues over(under)expenditures 0 (684,379) 1,323,802 Beginning fund balance 948,733 948,733 264,354 Ending fund balance 948,733 264,354 1,588,156 30 CITY OF SPOKANE VALLEY, WA 9/24/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % CAPITAL PROJECTS FUNDS-continued #312-CAPITAL RESERVE FUND Revenues Transfers in-#001 7,826,207 0 7,826,207 0 (7,826,207) (100.00%) Investment Interest 0 0 0 0 0 #DIV/0! Total revenues 7,826,207 0 7,826,207 0 (7,826,207) (100.00%) Expenditures Capital Outlays 0 0 0 0 0 #DIV/0! Business Route Signage 60,000 0 60,000 0 (60,000) (100.00%) Balfour Park/Library site development 42,150 0 42,150 0 (42,150) (100.00%) Transfers out#303-Phase 1 -Appleway Lands( 0 18,000 18,000 250,000 232,000 1288.89% Transfers out#303-Sullivan Rd W Bridge 0 0 0 2,320,000 2,320,000 #DIV/0! Total expenditures 102,150 18,000 120,150 2,570,000 2,449,850 2038.99% Revenues over(under)expenditures 7,724,057 7,706,057 (2,570,000) Beginning fund balance 0 0 7,706,057 Ending fund balance 7,724,057 7,706,057 5,136,057 31 CITY OF SPOKANE VALLEY,WA 9/24/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ ENTERPRISE FUNDS #402-STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees 1,800,000 0 1,800,000 1,835,000 35,000 1.94% Investment Interest 1,800 0 1,800 2,500 700 38.89% Miscellaneous 0 0 0 0 0 #DIV/0! Total Recurring Revenues 1,801,800 0 1,801,800 1,837,500 35,700 1.98% Expenditures Wages/Benefits/Payroll Taxes 475,604 0 475,604 505,535 29,931 6.29% Supplies 16,300 0 16,300 15,900 (400) (2.45%) Services&Charges 1,127,120 0 1,127,120 1,065,076 (62,044) (5.50%) Intergovernmental Payments 27,000 0 27,000 26,500 (500) (1.85%) Transfers out-#001 13,400 0 13,400 13,400 0 0.00% Transfers out-#501 1,567 0 1,567 1,567 0 0.00% Total Recurring Expenditures 1,660,991 0 1,660,991 1,627,978 (33,013) (1.99%) Recurring Revenues Over(Under) Recurring Expenditures 140,809 0 140,809 209,522 NONRECURRING ACTIVITY Revenues Grant Proceeds 200,000 0 200,000 0 (200,000) (100.00%) Miscellaneous 0 0 0 0 0 #DIV/0! Total Nonrecurring Revenues 200,000 0 200,000 0 (200,000) (100.00%) Expenditures Capital-various projects 350,000 0 350,000 900,000 550,000 157.14% Property acquisition 0 0 0 250,000 250,000 #DIV/0! VMS Trailer 0 0 0 16,000 16,000 #DIV/0! Sullivan Bridge Drain Retrofit 267,000 0 267,000 0 (267,000) (100.00%) UIC Retrofits on Pvmnt Pres Projects 430,000 0 430,000 0 (430,000) (100.00%) Transfers out-#501 (new pickup) 0 0 0 30,000 30,000 #DIV/0! Total Nonrecurring Expenditures 1,047,000 0 1,047,000 1,196,000 149,000 14.23% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (847,000) 0 (847,000) (1,196,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (706,191) 0 (706,191) (986,478) Beginning working capital 2,697,333 2,697,333 1,991,142 Ending working capital 1,991,142 1,991,142 1,004,664 32 CITY OF SPOKANE VALLEY, WA 9/24/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % ENTERPRISE FUNDS-continued #403-AQUIFER PROTECTION AREA Revenues Spokane County 500,000 0 500,000 500,000 0 0.00% Grant DOE-Decant Facility 735,000 0 735,000 0 (735,000) (100.00%) Grant DOT-Decant Facility 150,000 0 150,000 0 (150,000) (100.00%) Grant DOE-Sprague UIC Elimination 610,331 0 610,331 0 (610,331) (100.00%) Grant revenue 0 0 0 870,000 870,000 #DIV/0! Investment Interest 1,000 0 1,000 0 (1,000) (100.00%) Total revenues 1,996,331 0 1,996,331 1,370,000 (626,331) (31.37%) Expenditures Sprague Swales 40,000 0 40,000 0 (40,000) (100.00%) 14th Ave Custer to Carnahan 300,000 0 300,000 0 (300,000) (100.00%) Bettman-Dickey Storm drain 250,000 0 250,000 0 (250,000) (100.00%) Decant Facility 980,000 0 980,000 0 (980,000) (100.00%) Broadway SD retrofit(design only) 0 0 0 60,000 60,000 #DIV/0! Outfall Diversion(design only) 0 0 0 60,000 60,000 #DIV/0! SE Yardley Retrofits 0 0 0 1,000,000 1,000,000 #DIV/0! Total expenditures 1,570,000 0 1,570,000 1,120,000 (450,000) (28.66%) Revenues over(under)expenditures 426,331 426,331 250,000 Beginning working capital (108,658) (108,658) 317,673 Ending working capital 317,673 317,673 567,673 33 CITY OF SPOKANE VALLEY, WA 9/24/2013 2014 Budget 2013 2014 Difference Between As Amended As Proposed 2013 and 2014 May 28 Amendment Amended Budget $ I % INTERNAL SERVICE FUNDS #501 -ER&R FUND Revenues Transfers in-#001 15,400 0 15,400 15,400 0 0.00% Transfers in-#101 10,777 0 10,777 10,777 0 0.00% Transfers in-#101 (plow replace.) 150,000 0 150,000 75,000 (75,000) (50.00%) Transfers in-#402 1,567 0 1,567 1,567 0 0.00% Investment Interest 1,000 0 1,000 1,000 0 0.00% Transfers in-#101 (new pickup) 0 0 0 15,000 15,000 #DIV/0! Transfers in-#402(new pickup) 0 0 0 30,000 30,000 #DIV/0! Total revenues 178,744 0 178,744 148,744 (30,000) (16.78%) Expenditures Computer replacement lease 0 0 0 0 0 #DIV/0! Software/Hardware replacement 0 0 0 0 0 #DIV/0! Vehicle Replacement 50,000 0 50,000 90,000 40,000 80.00% Snow Plow Replacement 0 0 0 0 0 #DIV/0! Total expenditures 50,000 0 50,000 90,000 40,000 80.00% Revenues over(under)expenditures 128,744 128,744 58,744 Beginning working capital 1,053,177 1,053,177 1,181,921 Ending working capital 1,181,921 1,181,921 1,240,665 #502-RISK MANAGEMENT FUND Revenues Investment Interest 0 0 0 0 0 #DIV/0! Transfers in-#001 319,000 0 319,000 325,000 6,000 1.88% Total revenues 319,000 0 319,000 325,000 6,000 1.88% Expenditures Auto&Property Insurance 319,000 0 319,000 325,000 6,000 1.88% Unemployment Claims 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 #DIV/0! Total expenditures 319,000 0 319,000 325,000 6,000 1.88% Revenues over(under)expenditures 0 0 0 Beginning fund balance 83,212 83,212 83,212 Ending fund balance 83,212 83,212 83,212 TOTAL OF ALL FUNDS Total of Revenues for all Funds 63,871,801 413,793 64,285,594 67,257,980 Total of Expenditures for all Funds 65,988,372 1,174,172 67,162,544 71,304,691 Total grant revenues(included in total revenues) 8,293,173 365,793 8,658,966 14,726,269 Total Capital expenditures(included in total expenditures) 12,981,016 868,172 13,849,188 20,985,561 34 CITY OF SPOKANE VALLEY, WA 2014 Budget Revenues by Fund General Fund Property Tax 11,049,400 Sales Tax 16,390,000 Criminal Justice Sales Tax 1,330,000 Public Safety Sales Tax 745,000 Gambling Tax 619,400 Franchise Fees/Business Registration 1,213,000 State Shared Revenues 1,886,500 Service Revenues 1,507,400 Fines and Forfeitures 1,303,800 Recreation Program Fees 579,500 Miscellaneous, Investment Int. ,Transfers 199,500 Total General Fund 36,823,500 Other Funds Street Fund 4,611,600 Paths &Trails Fund 7,800 Hotel/Motel Fund 490,300 CenterPlace Operating Reserve Fund 0 Service Level Reserve Fund 7,300 Winter Weather Reserve Fund 700 City Facilities Repair& Replacement 1,700 Debt Service LTGO 03 627,823 Capital Projects Fund 601,000 Special Capital Projects Fund 601,000 Street Capitial Projects Fund 14,689,790 Parks Capital Fund 193,000 Civic Facilities Capital Fund 1,900 Pavement Preservation Fund 4,919,323 Capital Reserve Fund 0 Stormwater Management Fund 1,837,500 Aquifer Protection Area 1,370,000 Equipment Rental & Replacement Fund 148,744 Risk Management Fund 325,000 Total Other Funds 30,434,480 Total All Funds 67,257,980 35 CITY OF SPOKANE VALLEY, WA 2014 General Fund Revenues $36,823,500 Recreation Program Fees 2% Miscellaneous 1% Fines& Forfeitures 3% Service Revenues 4% State Shared Revenues 5% Franchise Fees/Business Registrations 3% Gambling Tax 2% Public Safety Sales Taxes 2% Criminal Justice Sales Tax 4% Property Tax 30% 4 36 Sales Tax 44% Other Special Revenue Funds 1% Street Fund 7% Debt Service Fund _1% CITY OF SPOKANE VALLEY, WA 2014 City Wide Revenues $ 67,257,980 Capital Projects Funds 31% General Fund 55% 37 Stormwater Management Fund 3% APA Fund 2% Internal Service Funds 0% CITY OF SPOKANE VALLEY,WA 2014 Budget-General Fund Detail Revenues by Type 2014 2012 2013 Proposed ' Actual Budget Budget Property Tax Property Tax 10,799,123 10,943,700 11,049,400 Property Tax-Delinquent 0 0 0 10,799,123 10,943,700 11,049,400 Sales Taxes Leasehold Excise Tax 12,251 0 0 Sales Tax 15,427,377 15,250,000 16,390,000 Sales Tax-Criminal Justice 1,286,302 1,280,000 1,330,000 Sales Tax-Public Safety 724,052 750,000 745,000 17,449,982 17,280,000 18,465,000 Gambling Taxes Amusement Games 11,927 10,800 12,400 Card Games 541,696 535,500 540,000 Interest on Gambling Tax 2,728 200 2,000 Punch Boards&Pull Tabs 64,771 66,000 65,000 621,122 612,500 619,400 Licenses&Permits Business Licenses 92,867 90,000 93,000 Comcast PEG Contribution 91,014 25,000 91,000 Franchise Fees 1,029,061 1,020,000 1,029,000 1,212,942 1,135,000 1,213,000 State Shared Revenues City Assistance State Revenue 0 0 0 Streamline Mitigation of Sales Tax 557,415 540,000 557,400 Payment in Lieu of Taxes-DNR 8,898 4,800 4,800 CJ-High Crime 148,505 0 148,000 MVET Criminal Justice-Population 20,548 23,500 23,800 CJ Contracted Services 134,119 130,100 134,100 CJ Special Programs 77,114 80,600 79,600 DUI-Cities 16,618 17,300 16,600 Liquor Board Excise Tax 225,791 76,100 108,900 Liquor Board Profits 898,852 812,200 813,300 Work Study Reimbursement 0 0 0 2,087,860 1,684,600 1,886,500 Service Revenues Airway Heights Bldg.Plan Rev. 10,476 0 10,500 Building Permits 640,896 730,000 640,900 Cry Wolf Fees 001.000.000.342.28.02 170,262 130,000 171,000 Demolition Permits 3,446 3,000 3,400 Building&Planning Fees 95,403 0 104,100 Entertainment License 12,604 0 12,600 Grading Permits 3,444 1,100 3,400 Home Profession Fee 3,360 0 3,400 Mechanical Permits 84,045 84,000 84,000 Misc.Permits&Fees 11,117 5,900 5,000 Planning Fees 001.058.059.345.83.' 332,778 310,000 332,800 Plumbing Permits 50,829 40,000 50,800 Right of Way Permits 82,262 0 85,000 Temporary Use Permit Fees 471 0 500 1,501,393 1,304,000 1,507,400 Fines and Forfeitures Code Enforcement 3,906 0 4,000 Public Safety Grants 61,255 8,000 28,000 Fines&Forfeits-Traffic 586,000 656,000 587,000 Other Criminal-Non Traffic Fines 683,641 838,300 684,800 1,334,802 1,502,300 1,303,800 Recreation Program Charges Activity Fees(To use a recreational facility) 438,226 397,100 405,400 Program Fees(To participate in a program) 168,250 174,400 174,100 606,476 571,500 579,500 Miscellaneous Investment Interest 88,008 90,000 65,000 Sales Tax Interest 6,086 15,000 7,000 Property Tax Interest 0 0 0 Dept.of Ecology Grant 51,048 0 0 EECBG Grant 20,383 0 0 Police Precinct Rent&Maint. 41,636 53,000 41,600 Miscellaneous Revenue&Grants 5,611 0 2,800 212,772 158,000 116,400 Transfers Transfer-in-#101(street admin) 39,600 39,700 39,700 Transfer-in-#120 0 50,787 0 Transfer-in-#105(h/m tax-CP advertising) 30,000 30,000 30,000 Transfer-in-#310(full paveback) 0 0 0 Transfer-in-#402(storm admin) 15,000 13,400 13,400 84,600 133,887 83,100 Total General Fund Revenue 35,911,072 35,325,487 36,823,500 38 CITY OF SPOKANE VALLEY,WA 2014 Budget-Other Funds Detail Revenues by Type 2014 11 ctua 2013 Proposed A Budget Budget 101 Street Fund Investment Interest 4,056 5,000 3,000 Grants Revenues 173,185 200,000 0 Motor Fuel(Gas)Tax 1,846,990 1,861,100 1,858,600 Other Miscellaneous Revenues&Grants 64,415 0 0 Transfers in-#302 7,614 0 0 Street Maintenance&Repair Charges 0 0 0 Utilities tax 2,735,484 2,900,000 2,750,000 4,831,743 4,966,100 4,611,600 103 Paths&Trails Fund Investment interest 67 0 0 Motor Fuel(Gas)Tax 7,790 7,800 7,800 7,857 7,800 7,800 105 Hotel/Motel Tax Fund Hotel/Motel Tax 490,004 490,000 490,000 Investment Interest 592 500 300 490,596 490,500 490,300 120 CenterPlace Operating Reserve Fund Investment Interest 0 0 0 0 0 0 121 Service Level Stabilization Reserve Fund Transfer in 0 0 0 Investment Interest 9,103 7,000 7,300 9,103 7,000 7,300 122 Winter Weather Reserve Fund Investment Interest 883 700 700 883 700 700 123 City Facilities Repair&Replacement Fund Investment Interest 2,099 1,600 1,700 Transfers in 397,000 0 0 399,099 1,600 1,700 204 Debt Service-LTGO 03 Fund Facilities District Revenue 432,320 437,120 441,520 Transfers in-#301 92,651 92,951 93,152 Transfers in-#302 92,651 92,952 93,151 617,623 623,023 627,823 301 REET 1 Capital Proiects Fund Investment Interest 1,204 500 1,000 REET 1-2nd Percent 654,264 500,000 600,000 Misc.Revenues 9,601 0 0 665,069 500,500 601,000 302 REET 2 Capital Protects Fund Investment Interest 1,762 1,000 1,000 REET 2-2nd.25 Percent 531,442 500,000 600,000 Transfers in-Capital Grants fund 6,477 0 0 539,681 501,000 601,000 303 Street Capital Proiects Fund Developer Contributions 760,768 0 166,020 Grant Proceeds 3,852,253 6,597,842 11,092,997 Transfers in-#001 64,750 0 0 Transfers in-#101 476,659 0 0 Transfers in-#102 207,447 0 0 Transfers in-#301 253,429 892,404 268,575 Transfers in-#302 1,101,314 617,479 585,097 Transfers in-#310 140,139 0 0 Transfers in-#311 299,027 0 0 Transfers in-#312 Appleway Landscaping 0 18,000 250,000 Transfers in-#313 Sullivan Rd W Bridge 0 0 2,320,000 Transfersin-#402 113,014 0 7,101 Spokane County Sewer 0 0 0 Miscellaneous 1,651 0 0 7,270,451 8,125,725 14,689,790 309 Parks Capital Protects Fund Investment Interest 848 0 500 Transfers in-#001 106,250 50,000 192,500 Transfers in-#304 0 0 0 107,098 50,000 193,000 310 Civic Facilities Capital Proiects Fund Investment Interest 5,349 0 1,900 Misc Revenues 7,577 0 0 12,926 0 1,900 39 CITY OF SPOKANE VALLEY,WA 2014 Budget-Other Funds Detail Revenues by Type 2014 2013 Proposed Actua Budget * Budget 311 Pavement Preservation Fund Grants 0 165,793 2,763,272 Transfers in-#001 2,045,503 0 888,823 Transfers in-#101 0 282,000 282,000 Transfers in-#123 0 616,284 616,284 Transfers in-#301 0 150,000 184,472 Transfers in-#302 0 150,000 184,472 2,045,503 1,364,077 4,919,323 312 Capital Reserve Fund Transfers in-#001 0 7,826,207 0 0 7,826,207 0 402 Stormwater Management Fund Grant Proceeds 64,838 200,000 0 Transfers in-#101 (shop facility) 0 0 0 Investment Interest 2,658 1,800 2,500 Stormwater Management Fee 1,834,740 1,800,000 1,835,000 1,902,236 2,001,800 1,837,500 403 Aquifer Protection Area Fund Spokane County 510,936 500,000 500,000 Grant revenue 0 0 870,000 Grant DOE-Decant Facility 0 735,000 0 Grant DOT-Decant Facility 0 150,000 0 Decant Facility 0 610,331 0 Grant-Sprague Swales 96,291 0 0 Investment Interest 0 1,000 0 607,227 1,996,331 1,370,000 501 Equipment Rental&Replacement Fund Investment Interest 1,498 1,000 1,000 Transfers in-#001 15,400 15,400 15,400 Transfers in-#001 (Vehicle Lease) 94,844 Transfers in-#101 9,100 10,777 10,777 Transfers in-#101 (plow replace) 0 150,000 75,000 Transfers in- #402 0 1,567 1,567 Transfers in-#101 0 0 15,000 Transfers in-#402 0 0 30,000 120,842 178,744 148,744 502 Risk Management Fund Employment Security Transfers 0 0 0 Transfers in-#001 319,000 319,000 325,000 Investment Interest 9 0 0 319,009 319,000 325,000 Total of"Other Fund"Revenues 19,966,905 28,960,107 30,434,480 General Fund Revenues 35,911,072 35,325,487 36,823,500 Total Revenues 55,878,021 64,285,594 67,257,980 40 CITY OF SPOKANE VALLEY, WA 2014 Budget Expenditures by Fund and Department General Fund Council 414,950 City Manager 1,109,765 Public Safety 23,758,643 Operations &Administrative Deputy City Manager 653,215 Finance 1,180,659 Human Resources 237,883 Public Works 891,494 Planning &Community Development Admin 290,883 Development Engineering 807,114 Planning 928,906 Building 1,267,656 Parks & Recreation Administration 286,093 Maintenance 796,200 Recreation 229,152 Aquatics 490,400 Senior Center 89,882 CenterPlace 828,842 General Government 3,147,923 Total General Fund 37,409,660 Other Funds Street Fund 4,688,216 Paths &Trails Fund 0 Hotel/Motel Fund 577,000 CenterPlace Operating Reserve Fund 0 Service Level Stabilization Fund 0 Winter Weather Reserve Fund 500,000 Civic Facility Replacement Fund 616,284 Debt Service- LTGO 03 627,823 REET 1 Capital Projects Fund 546,199 REET 2 Capital Projects Fund 862,720 Street Capital Projects Fund 14,689,790 Parks Capital Projects Fund 262,500 Civic Facilities Capital Projects Fund 0 Pavement Preservation 3,595,521 Capital Reserve Fund 2,570,000 Stormwater Management Fund 2,823,978 Aquifer Protection Area 1,120,000 Equipment Rental & Replacement(ER&R) 90,000 Risk Management Fund 325,000 Total All Funds 71,304,691 41 Planning&Community Development 9% CITY OF SPOKANE VALLEY, WA 2014 General Fund Expenditures $ 37,409,660 Public Safety 764% Public Works 2% Operation&Administrative 6% Council& Executive 4% General Government 8% Parks& Recreations 7% CITY OF SPOKANE VALLEY, WA 2014 City Wide Expenditures $ 71,304,691 Stormwater&APA Funds 6% Gen Gov/Risk Mgmt/ER&R 5% Capital Projects Funds 7 32% Public Safety 34% Tourism Promotion 1% Street Fund 7% Parks& Recreation 4% Council/Executive/Ops& Admin 6% Planning&Community Development 5% 43 Supplies Intergovernmental CITY OF SPOKANE VALLEY,WA 2014 Budget General Fund Expenditures by Department and Type Wages, Benefits &Payroll Taxes City Council 210,658 4,192 City Manager and City Attorney 964,112 5,750 Public Safety 0 0 Operations&Administrative Services& Charges I nterfund 200,100 0 139,903 0 0 23,758,643 0 0 0 Capital Expenditures Total 0 414,950 0 1,109,765 0 23,758,643 Deputy City Manager 590,025 2,050 61,140 0 0 0 653,215 Finance 1,151,059 7,000 22,600 0 0 0 1,180,659 Human Resources 214,905 700 22,278 0 0 0 237,883 Public Works 799,369 28,300 63,825 0 0 0 891,494 Planning &Community Development Ad m in 232,683 3,100 55,100 0 0 0 290,883 Development Engineering 709,964 9,800 87,350 0 0 0 807,114 Planning 777,356 11,250 140,300 0 0 0 928,906 Building 1,136,956 28,200 102,500 0 0 0 1,267,656 Parks&Recreation Administration 222,343 19,800 30,950 13,000 0 0 286,093 Maintenance 0 10,000 786,200 0 0 0 796,200 Recreation 156,702 5,350 67,100 0 0 0 229,152 Aquatics 0 2,500 487,900 0 0 0 490,400 Senior Center 81,682 2,500 5,700 0 0 0 89,882 CenterPlace 420,115 64,187 344,540 0 0 0 828,842 General Government 0 77,400 1,301,300 269,600 1,406,323 93,300 3,147,923 Total $ 7,667,929 $ 282,079 $ 3,918,786 $ 24,041,243 $ 1,406,323 $ 93,300 $ 37,409,660 44 CITY OF SPOKANE VALLEY, WA 2014 Budget General Fund Department Changes from 2013 to 2014 Difference Between 2013 and 2014 2013 2014 Increase (Decrease) Budget Budget $ I I % City Council Wages, Payroll Taxes & Benefits 188,868 210,658 21,790 11.54% Supplies 4,150 4,192 42 1.01% Services & Charges 197,093 200,100 3,007 1.53% Total 390,111 414,950 24,839 6.37% City Manager Wages, Payroll Taxes & Benefits 574,080 596,300 22,220 3.87% Supplies 3,300 3,350 50 1.52% Services & Charges 60,604 61,193 589 0.97% Total 637,984 660,843 22,859 3.58% Legal Wages, Payroll Taxes & Benefits 362,811 367,812 5,001 1.38% Supplies 2,400 2,400 0 0.00% Services & Charges 108,950 78,710 (30,240) (27.76%) Total 474,161 448,922 (25,239) (5.32%) Public Safety Judicial System 2,090,326 2,612,788 522,462 24.99% Law Enforcement 17,220,568 18,144,552 923,984 5.37% Jail System 1,301,540 1,501,222 199,682 15.34% Animal Control Contract 268,351 287,081 18,730 6.98% Fines & Forfeitures 1,050,264 764,500 (285,764) (27.21%) Communications 208,151 0 (208,151) (100.00%) Other 0 74,500 74,500 #DIV/0! Total 22,139,200 23,384,643 1,245,443 5.63% Deputy City Manager Wages, Payroll Taxes & Benefits 573,870 590,025 16,155 2.82% Supplies 2,350 2,050 (300) (12.77%) Services & Charges 33,486 61,140 27,654 82.58% Total 609,706 653,215 43,509 7.14% Finance/IT Wages, Payroll Taxes & Benefits 1,055,533 1,151,059 95,526 9.05% Supplies 3,500 7,000 3,500 100.00% Services & Charges 30,600 22,600 (8,000) (26.14%) Total 1,089,633 1,180,659 91,026 8.35% Human Resuorces Wages, Payroll Taxes & Benefits 210,161 214,905 4,744 2.26% Supplies 700 700 0 0.00% Services & Charges 21,608 22,278 670 3.10% Total 232,469 237,883 5,414 2.33% (Continued to next page) 45 CITY OF SPOKANE VALLEY, WA 2014 Budget General Fund Department Changes from 2013 to 2014 Difference Between 2013 and 2014 2013 2014 Increase (Decrease) Budget Budget $ I I % (Continued from previous page) Public Works Wages, Payroll Taxes & Benefits 741,993 799,369 57,376 7.73% Supplies 25,500 19,500 (6,000) (23.53%) Services & Charges 108,950 63,825 (45,125) (41.42%) Total 876,443 882,694 6,251 0.71% Community Dev.-Admin Wages, Payroll Taxes & Benefits 227,975 232,683 4,708 2.07% Supplies 3,100 3,100 0 0.00% Services & Charges 38,850 55,100 16,250 41.83% Total 269,925 290,883 20,958 7.76% Community Dev.-Engineering Wages, Payroll Taxes & Benefits 764,895 709,964 (54,931) (7.18%) Supplies 7,800 9,800 2,000 25.64% Services & Charges 92,900 87,350 (5,550) (5.97%) Total 865,595 807,114 (58,481) (6.76%) Community Dev.-Planning Wages, Payroll Taxes & Benefits 759,293 777,356 18,063 2.38% Supplies 7,250 11,250 4,000 55.17% Services & Charges 145,950 140,300 (5,650) (3.87%) Total 912,493 928,906 16,413 1.80% Community Dev.-Building Wages, Payroll Taxes & Benefits 1,036,282 1,136,956 100,674 9.71% Supplies 34,200 28,200 (6,000) (17.54%) Services & Charges 104,850 102,500 (2,350) (2.24%) Total 1,175,332 1,267,656 92,324 7.86% Parks & Rec-Admin Wages, Payroll Taxes & Benefits 221,717 222,343 626 0.28% Supplies 8,300 8,450 150 1.81% Services & Charges 40,700 43,950 3,250 7.99% Total 270,717 274,743 4,026 1.49% Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits 0 0 0 #DIV/0! Supplies 27,500 10,000 (17,500) (63.64%) Services & Charges 761,500 786,200 24,700 3.24% Total 789,000 796,200 7,200 0.91% Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 152,321 156,702 4,381 2.88% Supplies 6,700 5,350 (1,350) (20.15%) Services & Charges 72,300 67,100 (5,200) (7.19%) Total 231,321 229,152 (2,169) (0.94%) (Continued to next page) 46 CITY OF SPOKANE VALLEY, WA 2014 Budget General Fund Department Changes from 2013 to 2014 Difference Between 2013 and 2014 2013 2014 Increase (Decrease) Budget Budget $ I I % (Continued from previous page) Parks & Rec-Aquatics Wages, Payroll Taxes & Benefits 0 0 0 #DIV/0! Supplies 2,500 2,500 0 0.00% Services & Charges 483,100 487,900 4,800 0.99% Total 485,600 490,400 4,800 0.99% Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 77,693 81,682 3,989 5.13% Supplies 3,500 2,500 (1,000) (28.57%) Services & Charges 6,950 5,700 (1,250) (17.99%) Total 88,143 89,882 1,739 1.97% Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 410,402 420,115 9,713 2.37% Supplies 68,947 64,187 (4,760) (6.90%) Services & Charges 321,535 344,540 23,005 7.15% Total 800,884 828,842 27,958 3.49% Pavement Preservation Council Designation 855,857 888,823 32,966 3.85% Total 855,857 888,823 32,966 3.85% General Government Wages, Payroll Taxes & Benefits 0 0 0 #DIV/0! Supplies 105,800 77,400 (28,400) (26.84%) Services & Charges 1,693,300 1,664,200 (29,100) (1.72%) Total 1,799,100 1,741,600 (57,500) (3.20%) Transfers out-#502 319,000 325,000 6,000 1.88% Total recurring expenditures 35,312,674 36,823,010 1,510,336 4.28% Summary by Category Wages, Payroll Taxes & Benefits 7,357,894 7,667,929 310,035 4.21% Supplies 317,497 261,929 (55,568) (17.50%) Services & Charges 4,323,226 4,294,686 (28,540) (0.66%) Pavement Preservation 855,857 888,823 32,966 3.85% Transfers out-#502 319,000 325,000 6,000 1.88% Judicial System 2,090,326 2,612,788 522,462 24.99% Law Enforcement 17,220,568 18,144,552 923,984 5.37% Jail System 1,301,540 1,501,222 199,682 15.34% Animal Control Contract 268,351 287,081 18,730 6.98% Fines & Forfeitures 1,050,264 764,500 (285,764) (27.21%) Communications 208,151 0 (208,151) (100.00%) Other 0 74,500 74,500 #DIV/0! 35,312,674 36,823,010 1,510,336 4.28% 47 Fund:001 General Fund Spokane Valley Dept: 011 Legislative Branch 2014 Budget This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated,the appropriate levels of service,and establishing goals and policies for the organization. Accomplishments for 2013 • Continue monitoring wastewater issues,including governance of wastewater facilities,and pursuit of the most efficient and economical methods to ensure the continuation of wastewater discharge licenses. Monitored status of Spokane County Wastewater Permit. Staff assisted in analyzing discharge options to Saltese Flats. • Pursue the topic of Solid Waste to include identifying the issue and obtaining alternatives of joining the consortium or handling it ourselves and the consequences of each alternative. Staff provided support and analysis on a range of solid waste disposal and collection options. The City worked in conjunction with Spokane County and City of Spokane to develop an RFP to evaluate alternatives for solid waste management and disposal. The project team selected a consultant and moved forward with looking at alternative options. The consultant completed cost models for the project team to discuss. A special joint meeting was held with the County Commissioners,City of Spokane and all other municipalities in the County to discuss the results of the study and future options for the regional system. • Develop a Shoreline Master Program to appropriate regulatory protection for waters of statewide significance as required by state statute. The SMP is moving forward with many significant components having been adopted by resolution this year.The regulations are nearly complete.The adoption process commenced in late Summer and should be completed in 2013. • Pursue a legislative capital budget request for possible financial assistance in the restoration of the Sullivan Bridge;purchase of a Transfer Station;and the assistance with creating the Appleway Trail Project. Pursued legislative requests through our legislative advisor for the Sullivan Bridge project only. We were unsuccessful in obtaining additional financial assistance for the Sullivan Bridge replacement project. Public Works was successful in obtaining a grant from SRTC for the Appleway Trail Project in the amount of$640,000.00. • Create an Economic Development Plan including review and evaluation of Spokane Valleys development regulations and how they compare with other jurisdictions;and keeping options open for an alternative city hall. Completed an Economic Development Work Plan and designated a staff coordinator. Evaluating sites for City Hall location,continuing evaluations of development regulations,and developing a Certified Sites Program for vacant commercial and industrial property. Goals for 2014 • Continue to monitor the discharge permit process for the Spokane County wastewater treatment plant. • Implement solid waste alternatives for collection,transport and disposal in the best interest of the City of Spokane Valley. • Pursue a legislative capital budget request or other grant/funding for the Appleway Trail Project,parkland acquisition,the Barker Road grade separation and purchase of a transfer station. • Continue and expand where possible,an economic development plan,including review and evaluation of Spokane Valleys development regulations and how they compare with other jurisdicitons;and keeping options open for an alternative city hall. • Focus on sustainability of Street Preservation program beyond 2016. • Evaluate law enforcement needs based on calls for service,crime rates,business and population growth and other supporting data. 48 Fund:001 General Fund Spokane Valley Dept: 011 Legislative Branch 2014 Budget i Budget Summary -I 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Personnel-FTE Equivalents Mayor 1 1.0 1.0 1.0 Council 6 6.0 6.0 6.0 Total FTEs 7.0 7.0 7.0 7.0 Budget Detail Wages, Payroll Taxes&Benefits $ 141,389 $ 165,571 $ 188,868 $ 210,658 Supplies 3,515 3,605 4,150 4,192 Services&Charges 139,814 171,816 197,093 200,100 Total Legislative Branch $ 284,718 $ 340,992 $ 390,111 $ 414,950 49 Fund:001 General Fund Spokane Valley Dept: 013 Executive&Legislative Support 2014 Budget 013-City Manager This department is accountable to the City Council for the operational results of the organization,effective support of elected officials in achieving their goals;fulfillment of the statutory requirements of the City Manager,implementation of City Council policies,and provision of a communication linkage between citizens,the City Council,City departments, and other government agencies. Accomplishments for 2013 •In addition to the support of the 2013 Council Goals as referenced under the Legislative Budget: •Provided oversight and direction for the City's internal Economic Development projects •Executed marketing plan for the promotion of the City as a business friendly community •Presented Council a balanced 2014 Budget Goals for 2014 •In addition to the support of the 2014 Council Goals as referenced under the Legislative Budget: •Present Council a balanced 2015 Budget •Continue further efforts in promotion of the City •Prepare Legislative Agenda for Council consideration 015-Legal Accomplishments for 2013 •Finalize transfer of Sprague Park property following completion of joint site plan •Completion of comprehensive Procurement Manual •Assist in identifying option,providers,and costs for disposal and collection •Ongoing research and advice for City marijuana regulations Goals for 2014 •Analyze governance of solid waste facilities and pursuit of efficient and economical methods of solid waste disposal and collection;review and negotiate terms of solid waste interlocal •Negotiate and draft franchise agreements on an as-needed basis with utility providers Budget Summary 2014 2013 Proposed Budget Budget Personnel-FTE Equivalents City Manager 1.0 1.0 1.0 1.0 City Attorney 1.0 1.0 1.0 1.0 City Clerk 1.0 1.0 1.0 1.0 Deputy City Attorney 1.0 1.0 1.0 1.0 Deputy City Clerk 1.0 1.0 1.0 1.0 Administrative Assistant-Legal 1.0 1.0 1.0 1.0 Administrative Assistant(CC) 1.0 1.0 1.0 1.0 Administrative Assistant(CM) 1.0 1.0 1.0 1.0 Total FTEs 8.0 8.0 8.0 8.0 Interns 3.5 3.5 2.0 2.0 Budget Detail(*) Wages,Payroll Taxes&Benefits $ 722,496 $ 847,380 $ 936,891 $ 964,112 Supplies 3,273 4,501 5,700 5,750 Services&Charges 215,742 174,452 169,554 139,903 Total Executive&Legislative Support $ 941,511 $ 1,026,333 $ 1,112,145 $ 1,109,765 50 Fund: 001 General Fund Spokane Valley Dept: 016 Public Safety 2014 Budget The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services,jail and animal control services. See following page for detail information on each budgeted section. Judicial System -The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Budgeted contract amount: $ 2,253,940 Law Enforcement- The Spokane County Sheriffs Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Budgeted contract amount: $ 18,907,900 Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Budgeted contract amount: $ 1,545,222 Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Budgeted contract amount: $ 287,081 Fines & Forfeitures State Remittance Budgeted contract amount: $ 764,500 Communications Budgeted contract amount: $ - Interfund Transfers -Transfer to Fund#123 to cover future building improvements or the eventual replacement of the precinct building $ - Total $ 23,758,643 51 City of Spokane Valley 2014 Budget 016-Public Safety 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Judicial System: District Court Contract 1,098,465 792,455 898,375 891,304 Public Defender Contract 705,375 769,295 672,894 852,965 Prosecutor Contract 484,799 421,087 393,219 406,777 Pretrial Services Contract 144,713 102,300 125,838 102,894 Prosecutor-Funded by JAG Grant 97 - - - Subtotal Judicial System 2,433,449 2,085,137 2,090,326 2,253,940 Law Enforcement System: Sheriff Contract 16,885,482 16,853,600 16,599,835 18,144,552 Emergency Management Contract 59,622 80,877 82,291 81,398 Wages, Payroll Taxes& Benefits 6,133 2,389 4,936 3,500 Operating Supplies 5,630 6,497 2,473 3,500 Repair&Maintenance. Supplies 1,412 693 2,473 3,500 Janitorial Supplies 1,083 1,062 - - Small Tools&Minor Equipment - - 990 - Electricity/Gas 29,266 21,603 33,880 30,000 Water 1,804 1,385 2,541 1,750 Sewer 847 849 847 900 Waste Disposal 3,423 3,504 2,964 4,000 Copier Maintenance - - - - Law Enf. Bldg Maintenance Contract 50,940 59,194 74,153 77,400 Taxes and Assessments - 358 - 400 Contingency - - 367,735 500,000 Crywolf Charges& Fees 33,314 45,568 45,450 48,000 Sterling Bank Fees 4,365 5,057 - 7,000 Crywolf Refunds 1,769 - - 2,000 Subtotal Law Enforcement System: 17,085,090 17,082,636 17,220,568 18,907,900 Jail System: Jail Contract 689,636 976,681 1,301,540 1,501,222 Work Release(Geiger) 795,160 429,420 - - Subtotal Jail System: 1,484,796 1,406,101 1,301,540 1,501,222 Other: Capital Outlays/Communications 190,738 206,445 208,151 - Fines& Forfeitures State Remittance 751,862 682,014 1,050,264 764,500 Animal Control Contract 306,923 284,926 268,351 287,081 Non-Capital Equipment for JAG Grant 44,524 16,253 - 20,000 Non-Capital Equip for ARRA JAG Grant 93,462 26,099 - - Small Tools - - - 12,000 Professional Services 1,765 - - - JAG-Wireless Cards 10,462 10,035 - - Building Replacement Costs 77,600 80,000 - - Nighttime Seatbelt Patrol Overtime 3,000 1,783 - - Maintenance - - - 12,000 Drive Hammered-Get Nailed Grant 6,943 5,876 - - Child Car Seat Overtime 2,436 - - - Slow Down or Pay Up 2,734 - - - Stickman Knows - 3,992 - - Subtotal Other: 1,492,449 1,317,423 1,526,766 1,095,581 Total Public Safety 22,495,784 21,891,297 22,139,200 23,758,643 52 City of Spokane Valley 2014 Budgeted Contract Expenditures 20,000,000 - 18,000,000 - 16,000,000 - 14,000,000 - 12,000,000 - 10,000,000 - 8,000,000 - 6,000,000 - 4,000,000 - 2,000,000 - 891,304 EF- 852,965 406,777 18,144,552 81,398 77,400 1,501,222 287,081 District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control Contract Contract Contract Management Maintenance Contract Contract Contract 53 Fund: 001 General Fund Spokane Valley Dept: 018 Operations&Administrative Services 2014 Budget The Operations&Administrative Services Department is composed of three divisions,the Deputy City Manager Division,the Finance Division,and the Human Resources Division. 013-Deputy City Manager Division The Deputy City Manager(DCM)supervises the Operations&Administrative Services Department,assists the City Manager in organizing and directing the other operations of the City,and assumes the duties of City Manager in his/her absence. Note: The Deputy City Manager position has been vacant since January 2010 but intended to be filled in the future. Accomplishments for 2013 • Negotiated public safety contracts to include enhanced reporting,greater accuracy,and eaiser administration. • Implemented quarterly reporting on public safety contracts to Council. • Evaluated County Information Systems contract and eliminated unnecessary licenses. • Completed SWOT analysis in conjunction with annual update of Business Plan • Recruited and coordinated community Ten Year Anniversary Committee&worked with various City departments in successful planned programs and events in celebration of the ten year anniversary. • Provided public information&marketing support to the City's economic development&tourism promotion efforts. Updated DRAFT Strategic Communications Plan. Goals for 2014 • Evaluate law enforcement needs based upon calls for service,crime rates,and citizen/business growth. • Finalize case weighting methodology in collaboration with the Spokane County Public Defender's Office. Update Draft 6 Year Strategic Communications Plan. • Provide public information support that informs and engages the public as needed for Sullivan Bridge Replacement,Appleway Trail development,and other major projects that may be identified by the Council. • Increase HotTopic community newsletter from twice annually to four times per year inserted in the Spokesman and Valley News Herald • Identify and maximize opportunity to promote the City of Spokane Valley. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Personnel-FTE Equivalents Deputy City Manager 1.0 1.0 1.0 1.0 Senior Administrative Analyst 1.0 1.0 1.0 1.0 Public Information Officer 1.0 1.0 1.0 1.0 Administrative Analyst 1.0 1.0 1.0 1.0 Administrative Assistant 2.0 2.0 1.0 0.0 Office Assistant II 1.0 1.0 1.0 1.0 Office Assistant I 1.0 1.0 1.0 1.0 Total FTEs 8.0 8.0 7.0 6.0 Intern 1.0 1.0 1.0 1.0 Budget Detail Wages, Payroll Taxes&Benefits $ 424,953 $ 404,685 $ 573,870 $ 590,025 Supplies 1,380 1,728 2,350 2,050 Services&Charges 79,375 23,651 33,486 61,140 Total Deputy City Manager Division $ 505,708 $ 430,064 $ 609,706 $ 653,215 54 Fund: 001 General Fund Spokane Valley Dept: 018 Operations&Administrative Services 2014 Budget 014-Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and financial reporting, payroll,accounts payable, purchasing, budgeting and financial planning,treasury, information technology and investments. The division is also responsible for generating and analyzing financial data related to the City's operations. The department prepares monthly Finance Activity Reports for review by the City Manager and City Council as well as the Annual Financial Report that is subject to an annual audit conducted by the Washington State Auditor's Office. Accomplishments for 2013 • Implemented State Auditor recommendations. • Improved financial statement preparation process and accuracy. • Replaced 3 servers that reached the end of their life cycle. • Assisted in negotiations to renew the City's lease of the City Hall building. • Replaced the software used to monitor sales tax receipts. • Added a big screen television to the Opportunity Conference room in order to more readily communicate information to meeting participants. • Replaced projectors in the Council Chambers with big screen televisions in order to improve visual quality. • Acquired i-Pads for City Council and City Directors as a means of more easily facilitating the preparation of weekly Council agenda packets. • Replaced City logos on the entire City fleet. • Acquired 2-Ford Escapes for use by the Community Development Department. • Updated the City chart of accounts to match the new State Auditor's Office BARS configuration. Goals for 2014 • Implement 2012 audit recommendations • Work towards continued improvement and accuracy in the financial statement preparation process. • Complete the 2013 annual financial report by May 30,2014 and receive a"clean audit opinion". • Maintain consistent levels of service in payroll,accounts payable, budget development, periodic financial • report preparation and information technology services. • Replace approximately 30 desktop computers that will reach the end of their life cycle. • Replace 3 servers that will reach the end of their life cycle. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Personnel-FTE Equivalents Finance&Admin Services Director 1.00 1.00 1.00 1.00 Accounting Manager 1.00 1.00 1.00 1.00 Accountant/Budget Analyst 3.00 3.00 3.75 3.75 Accounting Technician 2.00 2.00 2.00 2.00 IT Specialist 3.00 3.00 2.00 2.00 GIS/Database Administrator 1.00 1.00 1.00 1.00 Help Desk Technician 0.00 0.00 0.00 1.00 Total FTEs 11.00 11.00 10.75 11.75 Intern 1.0 1.0 0.0 0.0 Budget Detail Wages, Payroll Taxes&Benefits $ 903,495 $ 895,125 $ 1,055,533 $ 1,151,059 Supplies 6,468 7,026 3,500 7,000 Services&Charges 46,543 18,665 30,600 22,600 Total Finance Division $ 956,506 $ 920,816 $ 1,089,633 $ 1,180,659 55 Fund: 001 General Fund Spokane Valley Dept: 018 Operations&Administrative Services 2014 Budget 016-Human Resources Division Human Resources(HR)is administered through the Deputy City Manager(DCM). The HR operation provides services in compensation, benefits,training and organizational development,staffing,employee relations,and communications. Accomplishments for 2013 • Achievement of the 2012 WellCity Award presented by the Association of Washington Cities • Development and Launch of the City's Mobile App for tourism • Development and Launch of the Employee Intranet • Implementation of a revised employee compensation and benefits structure • Increase of on-time employee evaluations from 22%to greater than 90% Goals for 2014 • Explore AWC Retro Program for possible reductions in workman's compensation rates • Assist Finance/Information Technology in compliance with the WCIA standards associated with cyber liability. • Launch of game mobile app to support tourism within Spokane Valley • Provide employee training in the areas of safe driving, Hazardous Material Identification and fire extinguisher use. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Personnel-FTE Equivalents Human Resource Manager 1.0 1.0 1.0 1.0 Human Resources Technician 1.0 1.0 1.0 1.0 Total FTEs 2.0 2.0 2.0 2.0 Budget Detail Wages, Payroll Taxes&Benefits $ 182,604 $ 187,339 $ 210,161 $ 214,905 Supplies 596 461 700 700 Services&Charges 21,314 24,278 21,608 22,278 Total Human Resources Division $ 204,514 $ 212,078 $ 232,469 $ 237,883 56 Fund:001 General Fund Spokane Valley Dept: 032 Public Works 2014 Budget The Public Works Department oversees the City's transportation system,which includes construction and maintenance of streets and stormwater systems,operations and maintenance of traffic signs and signals and transportation planning. Accomplishments for 2013 • Designed twenty three projects and managed the construction of thirteen. • Developed the 2014-2019 Six Year TIP • Submitted eleven grants for various capital projects;currently received$2.1 M • Completed two 2012 and five 2013 Pavement Preservation Projects • Completed design and permitting of the Sullivan Road West Bridge Replacement Project • Completed construction of Phase 1 (Sullivan Park)-Sullivan Road West Bridge Replacement Project Goals for 2014 • Implement approved capital projects. • Provide planning for development of the updated Transportation Improvement Plan. • Prepare and submit grant applications for capital projects. • Complete 2014 Pavement Preservation Projects as approved Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Personnel-FTE Equivalents Public Works Director 1.0 1.0 1.0 1.0 Administrative Assistant 2.0 2.0 2.0 2.0 Assistant Engineer(CIP) 1.0 1.0 1.0 1.0 (1) Engineering Technician I 1.0 1.0 2.0 2.0 (1) Engineering Technician II 2.0 2.0 1.0 1.0 (1) Limited Term Construction Inspector-Bridge 0.0 0.0 0.0 0.5 (2) Maint./Construction Inspector(ROW) 1.0 1.0 0.0 0.0 Senior Engineer 2.0 2.0 2.0 1.0 Senior Engineer-Proj Mgmt 1.0 1.0 1.0 2.0 (1) Planning Grants Engineer 0.0 0.0 0.0 0.375 Total FTEs 11.0 11.0 10.0 10.875 Budget Detail Wages, Payroll Taxes&Benefits $ 550,017 $ 516,757 $ 741,993 $ 799,369 Supplies 16,954 15,881 25,500 28,300 Services&Charges 101,646 104,612 108,950 63,825 Capital Outlay - 69,344 - - Total Public Works $ 668,617 $ 706,594 $ 876,443 $ 891,494 (1) Only 50%is budgeted to the public works department in the General Fund with the balance budgeted as a part of capital projects funds. (2) This position is budgeted 50%as a part of capital projects funds and 50%street fund. 57 Fund: 001 General Fund Spokane Valley Dept: 050 Community Development-Administrative 2014 Budget The Administrative Division provides overall management and oversight of the Community Development Department including the permitting operation, long-range planning,development engineering,and code compliance and provides staff support through administration of the department's budget, provides administrative support and department training. Accomplishments for 2013 • Continued work on City's economic development plan. • Continued to implement customer service improvements for the department. • Continued work on permit process and customer service improvement plan. • Continued to implement a document control system for documents and forms. Goals for 2014 • Continue work on City's economic development plan. • Continue to implement a document control system for documents and forms. • Assist in City's Marketing Plan • Assist in City Hall project Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Personnel-FTE Equivalents Community Development Director 1.0 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 1.0 Office Assistant I 1.0 1.0 0.0 0.0 Total FTEs 3.0 3.0 2.0 2.0 Budget Detail Wages, Payroll Taxes&Benefits $ 280,228 $ 269,228 $ 227,975 $ 232,683 Supplies 1,488 3,854 3,100 3,100 Services&Charges 27,403 34,934 16,100 55,100 Intergovernmental Payments 10,645 - 10,000 - Total Administrative Division $ 319,764 $ 308,016 $ 257,175 $ 290,883 58 Fund: 001 General Fund Spokane Valley Dept: 055 Community Development-Dev. Engineering 2014 Budget Development Engineering provides the review and inspection for stormwater,access management and other public works improvements in development applications,and provides policy recommendations for public works issues. Accomplishments for 2013 • Updated the Standard Plans for the Street Standards. • Continued to work on permit process and customer service improvement plan. • Updated Development Engineering's Webpage. • Submitted Forker Draw Hydrology to FEMA for review • Assisted in development of Regional LID guidance manual • Updated Development Engineering's Webpage. Goals for 2014 • Update Street Standards. • Work on Regional Low Impact Development Standards • Work on Floodplain Revisions • Developers Forums • Work on the City's Certified Sites Program Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Personnel-FTE Equivalents Senior Engineer 1.0 1.0 1.0 1.0 Assistant Engineer 0.0 0.0 1.0 1.0 Engineer 1.5 1.5 1.5 1.5 Engineering Technician 1.5 1.5 1.5 0.5 Maint/Construction Inspector 1.0 1.0 2.0 1.0 Office Assistant I 1.0 1.0 1.0 1.0 ROW Inspector 0.0 0.0 0.0 1.0 Total FTEs 6.0 6.0 8.00 7.00 Budget Detail Wages, Payroll Taxes&Benefits $ 527,389 $ 567,984 $ 764,895 $ 709,964 Supplies 7,939 3,251 7,800 9,800 Services&Charges 64,346 112,499 53,150 87,350 Intergovernmental Payments 37,410 7,764 25,000 - Total Engineering Division $ 637,084 $ 691,498 $ 850,845 $ 807,114 59 Fund: 001 General Fund Spokane Valley Dept: 056 Community Development-Planning 2014 Budget The Planning Division is responsible for providing professional policy guidance on land use issues to the City Council and Planning Commission. Planning staff participate at a regional level on issues such as annexations, growth targets,water quality, etc. It is also responsible for processing land use permits, reviewing environmentally sensitive areas, administering the State Environmental Protection Act and reviewing home occupation licenses. Accomplishments for 2013 • Continued work on the Shoreline Master Program. • Continued to work on Economic Development issues for the City. • Continued work on permit process and customer service improvement plan. • Contuned to work on code compliance procedure manual update with legal office. • Continued participation in the County's UGA update process • Completed the 2013 Annual Comprehensive Plan amendments. Goals for 2014 • Complete the Shoreline Master Program. • Continue work on the City's Economic Development Program. • Continue work on permit process and customer service improvement plan. • Developers Forums • 2014 Annual Comprehensive Plan amendments. • CBDG-Identify Sidewalk projects • Review of Municipal Code for updates Budget Summary 2014 2011 UPP 2012 2013 Proposed Actual Actual Budget Budget Personnel -FTE Equivalents Planning Manager 1.0 1.0 1.0 1.0 Senior Planner 2.0 2.0 2.0 2.0 Associate Planner 2.0 2.0 1.0 0.0 Assistant Planner 2.5 2.5 0.0 0.0 Code Enforcement Officer 0.0 0.0 2.0 2.0 Office Assistant I 0.0 0.0 1.0 1.0 Planner 0.0 0.0 0.0 2.0 Planning Technician 1.0 1.0 1.0 0.0 Total FTEs 8.5 8.5 8.0 8.0 Budget Detail Wages, Payroll Taxes&Benefits $ 648,560 $ 697,096 $ 758,871 $ 777,356 Supplies 5,119 3,888 7,250 11,250 Services&Charges 70,027 140,425 98,200 140,300 Intergovernmental Services 18,629 - 35,000 - Total Planning Division $ 742,335 $ 841,409 $ 899,321 $ 928,906 60 Fund: 001 General Fund Spokane Valley Dept: 057 Community Development-Building Division 2014 Budget The Building Division implements the Washington State Building Code. This Division is responsible for ensuring that buildings and structures comply with adopted building codes through technical plan review and inspection services. The Permit Center receives applications and coordinates the review and processing of permits. Code compliance staff enforce zoning and building regulations on a complaint-driven basis. ROW inspection program provides inspection services to assure the compliance with the RPCP and the durability and safety of work done in the public ROW. Accomplishments for 2013 • Continue work on permit process and customer service improvement plan. • Maintained partnering efforts with Spokane and Spokane County. • Developed web-access for permit system. • Developed department reports. Goals for 2014 • Continue work on permit process and customer service improvement plan. • Maintain partnering efforts with Spokane and Spokane County. • Develop web-access for permit system. • Coordinate on Regional Hazard Mitigation Plan Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Personnel-FTE Equivalents Building Official 1.0 1.0 1.0 1.0 Building Inspector II 3.0 3.0 3.0 3.0 Assistant Planner 0.0 0.0 2.0 0.0 Planner 0.0 0.0 0.0 2.0 Code Enforcement Officer BP 2.0 2.0 0.0 0.0 Construction Inspector 0.0 0.0 0.0 0.0 Development Service Coordinator 0.0 0.0 1.0 1.0 Engineering Tech 0.0 0.0 0.0 1.0 Maint/Const Inspector(ROW) 1.0 1.0 0.0 0.0 Office Assistant I 1.0 1.0 1.0 1.0 Permit Facilitator 2.0 2.0 2.0 2.0 Plans Examiner 0.75 0.75 0.50 0.50 Senior Permit Specialist 1.00 1.00 0.0 0.00 Senior Plans Examiner 1.0 1.0 1.0 1.0 Total FTEs 12.75 12.75 11.50 12.50 Budget Detail Wages, Payroll Taxes&Benefits $ 993,267 $ 1,021,199 $ 1,036,282 $ 1,136,956 Supplies 22,515 21,645 34,200 28,200 Services&Charges 62,803 94,541 62,100 102,500 Intergovernmental Payments 18,629 - 30,000 - Capital Outlays 64,308 86,384 - - Interfund Charges - 3,668 - - Total Building Division $ 1,161,522 $ 1,227,437 $ 1,162,582 $ 1,267,656 61 Fund: 001 General Fund Spokane Valley Dept: 076 Parks&Recreation 2014 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation,Aquatics, Senior Center,and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition, renovation,development,operation and maintenance of parks and maintenance of parks and recreation facilities. 000-Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2013 • Completed update to the Parks&Recreation Master Plan. • Completed conceptual site plan for Park/Library site. • Completed the West Entry Gateway Signage project. • Completed the addition of new ADA walkways at Discovery Playground. • Finalized the Centennial Trail maintenance agreement. Goals for 2014 • Develop Master Plan for Sand Volleyball Complex at Browns Park. • Implement acquisition priorities from Master Plan. • Install new picnic shelter at Edgecliff Park. • Add shade structure and new equipment to Discovery Playground. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Personnel-FTE Equivalents Parks&Recreation Director 1.0 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 1.0 Total FTEs 2.0 2.0 2.0 2.0 Budget Detail Wages, Payroll Taxes&Benefits $ 195,308 $ 204,362 $ 221,717 $ 222,343 Supplies 32,474 17,641 35,800 19,800 Services&Charges 670,565 766,894 791,200 30,950 Intergovernmental Services 10,208 12,550 11,000 13,000 Interfund Transfer 7,000 7,000 - - Capital Outlays - 6,545 - - Total Parks Administration $ 915,555 $ 1,014,992 $ 1,059,717 $ 286,093 62 Fund: 001 General Fund Spokane Valley Dept: 076 Parks&Recreation 2014 Budget 300-Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Summary Fl 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Budget Detail Supplies 4,608 12,133 27,500 10,000 Services&Charges 651,591 738,636 761,500 786,200 Total Parks Administration $ 656,199 $ 750,769 $ 789,000 $ 796,200 63 Fund: 001 General Fund Spokane Valley Dept: 076 Parks&Recreation 2014 Budget 301 -Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2013 • Utilized Certified Card Holder Services and Spokane Kids Calendar in efforts to increase marketing and program awareness. • Continue to work with local partners to provide successful programs and events such as Breakfast with Santa with the Rotary and Sand Volleyball Tournaments and leagues with Evergreen Volleyball Association. • Altered Recreation Brochure distribution and agency used to design the publication which resulted in cost savings for the Department. Goals for 2014 • Continue to provide quality recreation programs for the Spokane Valley Community. • Research additional speciality camp options for Spring and Winter school breaks. • Actively look for sponsorship opportunities within the Community in regards to the Summer Outdoor Movies. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Personnel-FTE Equivalents Recreation Coordinator 1.0 1.0 1.0 1.0 Budget Detail Wages, Payroll Taxes&Benefits $ 137,379 $ 131,218 $ 145,999 $ 156,702 Supplies 4,688 4,220 6,700 5,350 Services&Charges 65,087 74,269 72,300 67,100 Interfund Charges - - - - Total Recreation Division $ 207,154 $ 209,707 $ 224,999 $ 229,152 64 Fund: 001 General Fund Spokane Valley Dept: 076 Parks&Recreation 2014 Budget 302-Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool,Terrace View Pool,and Valley Mission Pool. Services include open swim,swim lessons,swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc.for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2013 • Completed the painting of the Terrace View Pool tank. • Introduced merchandise options to the pools as an additional source of revenue. • Increased swim lesson and team fees to be competitive in our area. • Extended water exercise from just Tues.and Thurs.to Mon.-Thurs.at Terrace View Pool. Goals for 2014 • Maintain full summer swimming program. • Research vending options at the pools. • Paint the Park Road Pool tank. • Research birthday party package pricing options. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Budget Detail Supplies $ 1,947 $ 5,053 $ 2,500 $ 2,500 Services&Charges 446,067 434,242 483,100 487,900 Intergovernmental Services - - - - Total Aquatics Division $ 448,014 $ 439,295 $ 485,600 $ 490,400 65 Fund: 001 General Fund Spokane Valley Dept: 076 Parks&Recreation 2014 Budget 304-Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2013 • Continued Resource Fair for Seniors and their families; Event now combined with"Get Connected Event'with Healthy Communities and the Parks&Recreation Department. • Extended exercise programs for seniors and added several new programs. • Educated volunteer leaders on Spokane County Regional Health District food codes. • Continued to participate with Senior Circle through Spokane Valley Hospital. • Offered a number of health related presentations. Goals for 2014 • Offer more Tuesday evening classes in the Senior Wing of CenterPlace. • Increase participation by 10 percent. • Keep Senior Center Board&volunteers compliant with Agency regulations and rules; Such as the Gambling Commission and the Health District. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Personnel-FTE Equivalents Senior Center Specialist 1.0 1.0 1.0 1.0 Total FTEs 1.0 1.0 1.0 1.0 Intern 1.0 1.0 1.0 1.0 Budget Detail Wages, Payroll Taxes&Benefits $ 72,601 $ 78,209 $ 77,693 $ 81,682 Supplies 960 2,855 3,500 2,500 Services&Charges 2,779 5,133 6,950 5,700 Capital Outlay - - - - Total Senior Center Division $ 76,340 $ 86,197 $ 88,143 $ 89,882 66 Fund: 001 General Fund Spokane Valley Dept: 076 Parks&Recreation 2014 Budget 305-CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003,and was completed mid-year 2005.The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc.and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center,a great room/banquet facility, numerous meeting rooms, multi-purpose rooms and high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for northeast Washington and Northern Idaho. Accomplishments for 2013 • Improved tracking of events and revenue generated from them. • Created an updated marketing plan to promote business events at CenterPlace. • Developed on-line packets to reduce paper usage and printing costs. • Re-designed our reservation forms for better customer understanding. • Created better defined job duties of part-time event staff to ensure consistency in performance. Goal for 2014 • Start implementing suggestions from Marketing Plan. • Develop a list of maintenance items needing attention and establish a priority ranking. • Create an on-site storage facility in loading dock area that would alleviate storage challenges in CenterPlace and ensure our compliance with current regulations. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Personnel-FTE Equivalents Customer Relations/Facilities Coordinator 1.0 1.0 1.0 1.0 Administrative Assistant 2.0 2.0 1.0 1.0 Office Assistant I 0.0 0.0 1.0 1.0 Custodian 0.0 0.0 0.0 0.0 Maintenance Worker 2.0 2.0 2.0 2.0 Total FTEs 5.0 5.0 5.0 5.0 Budget Detail Wages, Payroll Taxes&Benefits $ 339,744 $ 389,547 $ 410,402 $ 420,115 Supplies 59,756 82,900 68,947 64,187 Services&Charges 260,998 318,679 321,535 344,540 Capital Outlays 328,311 317,000 - - Total CenterPlace Division $ 988,809 $ 1,108,126 $ 800,884 $ 828,842 67 Fund:001 General Fund Spokane Valley Dept: 090 General Government 2014 Budget The General Government Department accounts for those activities that are not specific to the functions of any particular General Fund Department or operation. Expenditures recorded here are composed of City Hall rent and related utilities; information technology equipment and services;capital costs that benefit more than one department;support of agencies external to the City that provide social service programs and economic development services;and transfers to other City funds for property/casualty insurance premiums(Fund#502), park capital projects(Fund#309)and the pavement preservation program (Fund#311). Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Supplies Employee Recognition&Safety Program 1,694 347 5,000 0 PEG COSV Small tools&Minor Equip 0 329 0 100 Business Registrations 1,292 1,288 2,000 2,000 Employee Recognition-Operating Supplies 25 0 0 3,000 Office&Operating Supplies 0 158 0 0 Small Tools&Minor Equipment 1,629 8,081 1,700 2,500 Non Capital Office Furniture&Equipment 0 526 0 0 Computer Hardware-Non Capital 0 0 0 23,000 Computer Software-Non Capital 0 0 0 31,800 Non Capital Computer Software/Hardware 35,941 22,568 82,100 0 Fuel 763 0 0 0 Office&Operating Supplies 9,229 4,504 15,000 15,000 50,573 37,801 105,800 77,400 Other Services&Charges Broadcasting Council Meeting 45,725 0 0 0 Contingency 0 0 150,000 150,000 Accounting&Auditing 68,336 69,161 90,000 90,000 Uncollectible Accounts Expense 2,054 2,288 0 0 Petty Cash Reimbursement 11 0 0 0 Advertising 169 0 0 0 Postage 3,626 3,993 5,000 5,000 Telephone Service 23,845 29,196 30,900 18,500 Internet Service 0 0 0 18,100 City Wide Records Management 3,300 3,610 10,000 10,000 City Hall Rent 461,208 478,324 428,400 416,000 Facility Repairs&Maintenance 381 583 30,000 5,000 Equip Repair&Maint-Hardware Support 25,680 23,083 38,500 36,500 IT Support 96,059 75,225 105,000 28,500 Software Licenses&Maintenance 68,706 70,737 80,000 78,600 PEG Reimburse-CMTV 28,988 12,305 0 0 Printing&Binding 0 343 5,000 0 Miscellaneous Services 10,872 7,045 15,000 15,000 Merchant Charges(Bankcard Fees) 9,927 1,492 10,000 2,500 EECBG Utilities Partnering Program 12,947 20,383 0 0 Vehicle Rental 4,130 7,000 7,000 7,000 General Operating Leases:Computer 45,559 52,842 35,000 39,600 Economic Development-Site Selector 9,179 9,197 12,000 11,000 Professional Services-Economic Devel. 83,352 100,340 87,000 82,500 City Economic Development 1,375 88,230 200,000 200,000 Professional Services-Social Services 67,961 49,095 63,000 67,500 Alcohol Treatment:Liquor Excise Tax 8,750 4,516 7,000 0 Alcohol Treatment:Liquor Profits 12,512 17,977 14,000 20,000 Prior Period Adjustment 0 (163,322) 0 0 $ 1,094,652 $ 963,643 $ 1,422,800 $ 1,301,300 68 Fund:001 General Fund Spokane Valley Dept: 090 General Government 2014 Budget Budget Summary cont. 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Intergovernmental Services Election Costs 50,184 0 57,000 57,000 Voter Registration 79,252 86,132 83,000 87,000 Taxes and assessments 8,536 6,006 8,600 8,600 Spokane County Air Pollution Authority 114,941 115,569 117,000 117,000 252,913 207,707 265,600 269,600 Capital Outlays PEG COSV Broadcast-Office Furn. 13,330 0 0 0 PEG COSV Broadcast-Software/hardware 47,095 24,232 0 33,300 PEG COSV Broadcast-Communication 5,357 0 0 0 Copy Machine 0 21,523 2,000 20,000 Office Furniture&Equipment 0 0 3,500 0 Computer Software/Hardware 22,121 3,063 24,400 0 Compuer Hardware-Capital 0 0 0 40,000 Construction-Pavement Preservation 0 0 855,857 0 87,903 48,818 885,757 93,300 Debt Service: Principal Interest and Other Debt Service Costs (952) 444 - - Interfund Payments for Service Interfund Transfer to ST Cap 2011+ 1,084,681 0 0 0 Interfund Trf to#303-Street Capital 551,730 0 0 0 Interfund Trf to#309-Park Capital 100,000 106,250 50,000 192,500 Interfund Trf to#311-Pavement reservatio 0 2,045,203 0 888,823 Interfund Trf to#312-Capital Reserve Fun( 0 0 7,826,207 0 Interfund Trf to#502-Risk Management 319,000 319,000 319,000 325,000 2,055,411 2,470,453 8,195,207 1,406,323 10th Anniversary Supplies-10th Anniversary - 257 - - Total Governmental Division $ 3,540,500 $ 3,729,123 $ 10,875,164 $ 3,147,923 69 Fund:101 Street Fund Spokane Valley 2014 Budget The Street Fund was established to account for the activities associated with the provision of efficient and safe movement of both motorized and nonmotorized vehicles,as well as pedestrians within the limits of the City,and coordinate convenient interconnect to the regional transportation system. Maintenace work includes snow and ice control,street pavement repairs,traffic signals and signs,landscaping and vegetation control and many other street maintenance and repair activities. Accomplishments for 2013 • Received grant funding for traffic sign and safety improvements • Signal retiming for parts of Sullivan and Sprague-Appleway Corridors • Worked with WSDOT and ASHTO to reestablish the 1-90 Business Route signage • Renewed contracts with private contracts for street maintenance services • Continue to improve the efficiency of snow and ice operations • Updated the Pavement Management Plan Goals for 2014 • Optimize traffic signals on selected corridors. • Apply for grants and work with various schools to install flashing beacons at crosswalks. • Renew Contracts with private contractors for street maintenance services. • Continue with the development and implementation of a fleet maintenance program Budget Summary 2014 2011 2012 2013 Proposed Personnel-FTE Equivalents Actual Actual Budget Budget Senior Engineer-Traffic 1.0 1.0 1.0 1.0 Public Works Superintendent 1.0 1.0 1.0 1.0 Maintenance/Construction Inspector 1.5 2.0 2.0 2.0 Assistant Engineer-Traffic/Planning 1.0 1.0 1.0 1.0 Planning Grants Engineer 0.0 0.0 0.0 0.375 Total FTEs 4.5 5.0 5.0 5.375 Interns 1.0 1.0 1.0 2.0 • For 0.5 FTE of the 2 FTEs,only 50%is budgeted to the Street Fund with the balance budgeted as part of the capital project funds Revenues Motor Vehicle Fuel Tax 1,857,708 1,846,990 1,861,100 1,858,600 Investment Interest 5,252 4,056 5,000 3,000 Utility Tax 2,880,963 2,735,469 2,900,000 2,750,000 Grants 528,156 210,948 200,000 0 Miscellaneous 52,677 34,280 0 0 Total revenues 5,324,756 4,831,743 4,966,100 4,611,600 Expenditures Wages,Payroll Taxes&Benefits 435,510 572,348 573,170 627,288 Supplies 331,254 496,825 72,200 386,500 Services&Charges 2,878,710 2,595,785 2,925,152 2,392,201 Intergovernmental Payments 712,919 723,305 851,000 798,000 Transfers out-#001 25,000 39,600 39,700 39,700 Transfers out-#311 (pavement preservatio 0 0 282,000 282,000 Transfers out-#501 (vehicle replacement) 0 110,777 160,777 85,777 Transfers out-#501 (new vehicle) 0 0 0 15,000 Transfers out 22,205 0 0 0 Equipment 223,442 18,000 0 61,750 Capital construction 1,282,183 536,400 200,000 0 Total expenditures 5,911,223 5,093,040 5,103,999 4,688,216 Revenues over(under)expenditures (586,467) (261,297) (137,899) (76,616) Beginning fund balance 3,076,201 2,489,734 2,228,437 2,090,538 Ending fund balance $ 2,489,734 $ 2,228,437 $ 2,090,538 $ 2,013,922 70 Fund:103 Trails&Paths Fund Spokane Valley 2014 Budget The State of Washington collects a$.375 per gallon motor vehicle fuel tax at the pump and remits$.0296 of the tax back to cities on a per capita basis. For 2014 the Municipal Research and Services Center estimates the distribution back to cities will be$20.40 per person. Based upon a City of Spokane Valley population of 91,490 (per the Washington State Office of Financial Management on April 1,2013)we anticipate the City will collect $1,866,400 in 2014. RCW 47.030.050 specifies that.42%of this tax must be expended for the construction of paths and trails and based upon the 2014 revenue estimate. This computes to$7,800. The balance or$1,858,600 will be credited to Fund#101 for Street maintenance and operations. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues Moter Vehicle Fuel(Gas)Tax 7,835 7,790 7,800 7,800 Investment Interest 63 67 0 Total revenues 7,898 7,857 7,800 7,800 Expenditures Capital Outlay 0 0 0 0 Total expenditures 0 0 0 0 Revenues over(under)expenditures 7,898 7,857 7,800 7,800 Beginning fund balance 48,186 56,084 63,941 71,741 Ending fund balance $ 56,084 $ 63,941 $ 71,741 $ 79,541 Fund:105 Hotel/Motel Fund Spokane Valley 2014 Budget The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of two percent on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourist promotion,acquisition or operation of tourism-related facilities,and marketing of special events and festivals designed to attract tourists. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues Hotel/Motel Tax 457,603 490,004 490,000 490,000 Investment Interest 455 592 500 300 Total revenues 458,058 490,596 490,500 490,300 Expenditures Tourism Promotion 472,482 511,756 425,500 547,000 City Directed Marketing Efforts 0 0 55,000 0 Transfers out- #001 0 30,000 30,000 30,000 Total expenditures 472,482 541,756 510,500 577,000 Revenues over(under)expenditures (14,424) (51,160) (20,000) (86,700) Beginning fund balance 272,356 257,932 206,772 186,772 Ending fund balance $ 257,932 $ 206,772 $ 186,772 $ 100,072 71 Fund: 120 Center Place Operating Reserve Fund Spokane Valley 2014 Budget The CenterPlace Operating Reserve Fund was established as a result of covenant related to the issuance of limited tax general obligation bonds in 2003 for the purpose of constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a$300,000 operating reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for reinstatement of those funds drawn. This reserve is required to be in place for the life of the 2003 bonds or through December 1,2033. Budget Summary I U 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues Investment Interest 556 0 0 0 Transfers-in 0 0 0 0 Total revenues 556 0 0 0 Expenditures Operations 0 0 50,787 0 Total expenditures 0 0 50,787 0 Revenues over(under)expenditures 556 0 (50,787) 0 Beginning fund balance 350,231 350,787 350,787 300,000 Ending fund balance $ 350,787 $ 350,787 $ 300,000 300,000 Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley 2014 Budget The Service Level Stabilization Reserve Fund was established to provide an emergency revenue source to maintain service levels in the event of a downturn in the local economy. Budget Summary T 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues Investment Interest 8,632 9,103 7,000 7,300 Transfer-in 0 0 0 0 Total revenues 8,632 9,103 7,000 7,300 Expenditures Operations 0 0 0 0 Total expenditures 0 0 0 0 Revenues over(under)expenditures 8,632 9,103 7,000 7,300 Beginning fund balance 5,423,796 5,432,428 5,441,531 5,448,531 Ending fund balance $ 5,432,428 $ 5,441,531 $ 5,448,531 $ 5,455,831 72 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2014 Budget The Winter Weather Reserve Fund was established to provide an emergency reserve for use during unusually harsh winters where the Street Fund#101 budget becomes inadequate to accommodate the amount of snow plowing that may be necessary. In the event the City draws against this fund in any given winter we will strive to replenish the balance back to approximately$500,000 through subsequent years transfers from Fund#101. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues Investment Interest 837 883 700 700 Transfer-in 0 0 0 0 Total revenues 837 883 700 700 Expenditures Snow removal 0 0 0 500,000 Total expenditures 0 0 0 500,000 Revenues over(under)expenditures 837 883 700 (499,300) Beginning fund balance 501,168 502,005 502,888 503,588 Ending fund balance $ 502,005 $ 502,888 $ 503,588 $ 4,288 Fund: 123 Civic Facility Replacement Fund Spokane Valley 2014 Budget This fund was initially created to set aside money for the eventual replacement of CenterPlace and the police precinct building located on on east Sprague Avenue and the source of funds has in prior years been an annual transfer from the General Fund. Beginning in 2013 however the City made the decision to no longer set money aside in this fund for fugure building replacements and instead decided to commit the entire fund balance of Fund#123 to a pavement preservation program that will be operated through Fund#311 -Pavement Preservation. This is in recognition of the fact that addressing deteriorating streets in a timely manner is a much higher priority in the present than setting money aside for buildings that will need replaced in the distant future. It was the City's conclusion that to both set money aside for the replacement of CenterPlace now while at the same time repaying the 2003 LTGO bonds(see Fund#204 discussion)that were issued to finance the construction of CenterPlace is essentially asking the same generation of taxpayers/citizens to pay for the same structure twice-the initial construction and the replacement. Based upon the projected fund balance at the end of 2014 of$1,174,679,we estimate we can sustain a transfer of $616,284 through approximately 2016 or for a total of four years. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues Investment Interest 1,989 2,099 1,600 1,700 Transfers in-#001 394,600 397,000 0 0 Total revenues 396,589 399,099 1,600 1,700 Expenditures Transfers out-#311 0 0 616,284 616,284 Total expenditures 0 0 616,284 616,284 Revenues over(under)expenditures 396,589 399,099 (614,684) (614,584) Beginning fund balance 1,608,259 2,004,848 2,403,947 1,789,263 Ending fund balance $ 2,004,848 $ 2,403,947 $ 1,789,263 $ 1,174,679 73 Fund:204 Limited Tax General Obligation (LTGO)-Debt Service Fund Spokane Valley 2014 Budget This fund is used to account for the accumulation of resources for,and the payment of limited tax general obligation(LTGO)bonds also referred to as councilmanic or nonvoted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith,credit and resources necessary to make timely payments of principal, and interest,withing constitutional and statutory limitations pertaining to non-voted general obligations. In 2003 the City issued$9,430,000 in LTGO bonds for the construction of CenterPlace. Of this total: • $7,000,000 of the proceeds was used to finance the construction of the CenterPlace facility at Mirabeau Point. These bonds will be paid off in annual installments over the 30-year period ending December 31,2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1,2014 the outstanding balance on this portion of the bond issue will be$5,990,000. • $2,430,000 of the proceeds was used to finance Road and Street Improvements near CenterPlace. These bonds will be paid off in annual installments over the 20-year period ending December 31,2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax(REET)recorded in City Funds 301 and 302. At January 1,2014 the outstanding balance on this portion of the bond issue will be$1,445,000. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues Spokane Public Facilities District 427,120 432,320 437,120 441,520 Transfers in-#301 92,252 92,651 92,951 93,152 Transfers in-#302 92,251 92,652 92,952 93,151 Total revenues 611,623 617,623 623,023 627,823 Expenditures Debt Service Payment-CenterPlace 427,470 432,531 437,120 441,520 Debt Service Payment-Roads 184,153 185,092 185,903 186,303 Total expenditures 611,623 617,623 623,023 627,823 Revenues over(under)expenditures 0 0 0 0 Beginning fund balance 0 0 0 0 Ending fund balance 0 0 0 0 74 Fund: 301 REET 1 Capital Projects Fund Spokane Valley 2014 Budget This fund is used to account for the collection and expenditures of the first one-quarter of one-percent real estate excise tax(REET 1)that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in a capital improvements plan. Revenues recorded in this fund are typically used as a matching fund for street related construction projects that are accounted for in Fund #303-Street Capital Projects Fund,and to pay for a portion of the annual bond payment on the City's 2003 LTGO bonds that are accounted for in Fund#204-LTGO Debt Service Fund. Beginning in 2013 the City began transferring a portion of these REET revenues to Fund#311 -Pavement Preservation Fund to provide partial financing towards the City's pavement preservation effort. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues REET 1 -Taxes 481,623 654,264 500,000 600,000 Investment Interest 1,518 1,204 500 1,000 Miscellaneous Revenues 0 9,601 0 0 Total revenues 483,141 665,069 500,500 601,000 Expenditures Intergovernmental Services 0 0 0 Transfers out-#204 92,251 92,651 92,951 93,152 Transfers out-#303 278,105 253,429 892,404 268,575 Transfers out-#311 (pavement preservation) 0 0 150,000 184,472 Interfund Transfers 133,588 (1,203) 0 0 Total expenditures 503,944 344,877 1,135,355 546,199 Revenues over(under)expenditures (20,803) 320,192 (634,855) 54,801 Beginning fund balance 792,875 772,072 1,092,264 457,409 Ending fund balance $ 772,072 $ 1,092,264 $ 457,409 $ 512,210 75 Fund:302 REET 2 Capital Projects Fund Spokane Valley This fund is used to account for the collection and expenditures of the second one-quarter of one-percent real estate excise tax(REET 2)that is authorized through RCW 82.46. This quarter percent may be only be levied by cities that are planning under the Growth Management Act and may only be used to finance capital projects. Revenues recorded in this fund are typically used as a matching fund for street related construction projects that are accounted for in Fund#303-Street Capital Projects Fund,and to pay for a portion of the annual bond payment on the City's 2003 LTGO bonds that are accounted for in Fund#204-LTGO Debt Service Fund. Beginning in 2013 the City began transferring a portion of these REET revenues to Fund#311 -Pavement Preservation Fund to provide partial financing towards the City's pavement preservation effort. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues REET 2-Taxes 479,129 531,442 500,000 600,000 Investment Interest 1,732 1,762 1,000 1,000 Transfers in-#307 0 6,477 0 Total revenues 480,861 539,681 501,000 601,000 Expenditures Transfers out-#101 0 7,615 0 0 Transfers out-#204 92,251 92,651 92,952 93,151 Transfers out-#303 1,045,677 1,112,518 617,479 585,097 Transfers out-#307 45,714 (173,470) 0 0 Transfers out-#311 (pavement preservation) 0 0 150,000 184,472 1,183,642 1,039,314 860,431 862,720 Revenues over(under)expenditures (702,781) (499,633) (359,431) (261,720) Beginning fund balance 2,333,084 1,630,303 1,130,670 771,239 Ending fund balance $ 1,630,303 $ 1,130,670 $ 771,239 $ 509,519 76 Fund:303 Street Capital Projects Fund Spokane Valley milliI 2014 Budget The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6-year Transportation Improvement Plan(TIP). Revenues to finance the projects represent a combination of State and Federal Grants which typically cover upwards of 80%of projects costs with the City match portion coming from transfers from the REET 1 Capital Projects Fund#301,REET 2 Capital Projects Fund#302 and sometimes Stormwater Management Fund#402. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues Grant Proceeds 3,297,974 3,852,253 6,597,842 11,092,997 Developer Contribution 91,268 760,768 0 166,020 Miscellaneous 209,037 1,652 0 0 Transfers in-#001 551,730 64,750 0 0 Transfers in-#101 0 476,659 0 0 Transfers in-#102 0 207,447 0 0 Transfers in-#301 259,060 253,428 892,404 268,575 Transfers in-#302 1,036,178 1,101,314 617,479 585,097 Transfers in-#310 0 140,139 0 0 Transfers in-#311 0 299,027 0 0 Transfers in-#312 Appleway Landscaping 0 0 18,000 250,000 Transfers in-#312 Sullivan Rd W Bridge 0 0 0 2,320,000 Transfers in-#402 56,862 113,014 0 7,101 Transfers in 50,151 0 0 0 Total revenues 5,552,260 7,270,451 8,125,725 14,689,790 Expenditures Pines/Mansfield,Wilbur Rd.to Pines 22,743 43,725 300,000 0 24th Avenue-Sullivan to 22nd 0 0 15,000 0 Argonne Rd Corridor Upgrade SRTC 06-31 134,006 109,948 957,892 860,280 Pines(SR27)ITS Impoovement SRTC 06-26 3,090 196,503 637,288 10,000 Broadway Avenue Safety Project Pines-Park 804,028 1,747 0 0 Sprague/Sullivan PCC Intersection 1,510 (7,240) 0 0 Park Road-#2(PE Only)-Broadway to Indiana 122,989 1,019 0 0 Indiana Ave.Extension-3600 1,358,038 53,791 0 0 Indiana/Sullivan Intersection PCC 1,252,581 1,435 0 0 Sprague Ave Resurfacing-Evergreen to Sullivan 44,359 2,825,760 188,745 0 Mission Ave-Flora to Barker 7,061 109 127,500 382,410 Park Rd RR Crosing Safety Improvements 25,839 0 0 0 Sullivan&Euclid PCC 25,923 8,720 139,332 123,090 Broadway @ Argonne/Mullan 42,887 1,255 219,599 50,000 Spokane Valley-Millwood Trail 3,778 3,834 200,000 100,000 24th Ave Sidewalk-Adams to Sullivan 1,696 43,091 0 0 Greenacres Trail-Design 44,787 2,816 0 0 In-House Design-Sidewalk Infill 7,851 529,155 337,507 364,425 Sidewalk&Tansit Stop Accessibility 9,500 233,859 33,198 0 Sullivan Rd W Bridge Replacement 54,386 949,390 800,000 8,888,189 Mansfield Ave.Connection 477 21,996 1,012,924 1,158,727 Sullivan Rd W Bridge Temp Repairs 1,950 192,039 0 0 University Rd/1-90 Overpass Study 0 5,336 125,000 50,000 Evergreen-16th to 32nd reconstruction 0 1,677,723 0 0 Pines Rd(SR27)&Grace Ave.Intersect study 0 0 98,100 538,850 City wide safety improvements 0 841 450,995 341,928 Wellesley Ave&Adams rd sidewalk 0 27,137 554,500 30,000 Argonne/Mullan corridor safety-Indiana to Broadway 0 0 104,460 0 Argonne Rd-Empire to Knox 0 0 172,785 0 Sprague ave ADA sdwlk improvement(Havana-Fancher) 0 10,429 110,400 0 Appleway Trail Design 0 0 150,000 0 Sullivan Road Corridor Traffic Study 0 0 100,000 100,000 Citywide Traffic Sign Upgrade 0 0 150,000 50,000 Appleway Landscaping-Phase 1 0 0 18,000 250,000 ITS Infill Project Phase 1 (PE START 2014) 0 0 0 91,891 8th Avenue-McKinnon to Fancher 0 0 0 300,000 STEP Projects(106,129,130,131,151,152) 1,375,144 231,761 0 0 Contingency 0 0 1,122,500 1,000,000 Misc.Road Projects 207,447 0 0 0 Total expenditures 5,552,070 7,166,179 8,125,725 14,689,790 Revenues over(under)expenditures 190 104,272 0 0 Beginning fund balance 73,456 73,646 177,918 177,918 Ending fund balance $ 73,646 $ 177,918 $ 177,918 $ 177,918 77 Fund: 309 Parks Capital Projects Fund Spokane Valley 2014 Budget The Parks Capital Projects Fund was created to account for park related capital improvements. Source of financing is an annual transfer of money from the General Fund#001. Budget Summary 2014 0 I In di. 1111 2011 WI 2012 2013 Proposed Actual Actual Budget Budget Revenues Grant Proceeds 496,250 0 0 0 Transfers in -#001 100,000 106,250 50,000 192,500 Investment Interest 1,735 848 0 500 Total revenues 597,985 107,098 50,000 193,000 Expenditures Sand volleyball courts(4)at Brown's Park 0 0 0 40,000 Edgecliff picnic shelter 0 0 0 65,000 Discovery Playground equipment 0 0 0 50,000 Shade structure at Discovery Playground 0 0 0 15,000 City entry sign 0 0 0 70,000 Park signs(3) 0 0 0 22,500 Terrace View Park Play Equipment 0 166,932 0 0 CenterPlace S. Landscape Development 0 38,365 0 0 Capital 0 0 50,000 0 Greenacres Park 1,338,146 10,529 0 0 Terrace View Park Shelter 98,053 0 0 0 Total expenditures 1,436,199 215,826 50,000 262,500 Revenues over(under)expenditures (838,214) (108,728) 0 (69,500) Beginning fund balance 1,249,365 411,151 302,423 302,423 Ending fund balance $ 411,151 $ 302,423 $ 302,423 $ 232,923 78 Fund: 310 Civic Facility Capital Projects Fund Spokane Valley 2014 Budget The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31, 2009 this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly$2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program(STEP)initiated by Spokane County that resulted in the installation of sewer lines down many City streets. At that time the City decided to completely reconstruct the effected streets rather than patch them. In 2012 the City opted to use this fund to finance a variety street related capital projects as well as the $2.5 million acquisition of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition cost was a$744,048 receipt from the Spokane County Library District who will acquire 2.5 of the 8.4 acres initially purchased by the City where they plan to ultimately construct a library building with no less than 30,000 square feet. In order for the Library District to actually construct a new building on this site they must first have a successful voted bond issue to provide necessary financing. In the event the Library District is unable to pass a bond within five-years(in 2017),they will transfer the property back to the City in exchange for the same$744,048 price paid at the initial point of the land acquisition. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues Investment Interest 8,609 5,349 0 1,900 Miscellaneous 0 7,577 0 0 Total revenues 8,609 12,926 0 1,900 Expenditures West Gateway at Thierman 0 88,559 0 0 STEP-Greenhaven 0 67,737 0 0 STEP-48th &Sundown 0 72,402 0 0 Acquisition of Sprague Property 0 2,501,668 0 0 Sprague Property Acquisition costs 0 29,109 0 0 Transfers out-#001 551,730 0 0 0 Transfers out-#311 500,000 0 0 0 Total expenditures 1,051,730 2,759,475 0 0 Revenues over(under)expenditures (1,043,121) (2,746,549) 0 1,900 Beginning fund balance 4,899,744 3,856,623 1,110,074 1,110,074 Ending fund balance $ 3,856,623 $ 1,110,074 $ 1,110,074 $ 1,111,974 79 Pavement Preservation Fund Spokane Valley 2014 Budget This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. During the 2011 Budget the City Council opted to: • During the 2011 Budget development process the City Council opted to make an iniital transfer of$500,000 from the Civic Facilities Capital Projects Fund#310,and additionally transfer an amount equivalent to 40%of the General Fund's audited fund balance that exceeded$26,000,000 as of December 31,2010. The 2010 ending fund balance was$27,461,703 which resulted in an additional 2011 transfer of$584,681 ((=$27,461,703-$26,000,000)x 40%))bringing the total of 2011 transfers to$1,084,681. There were no pavement preservation expenditures in 2011. • In the 2012 Budget the City Council opted to transfer 100%of the General Fund unreserved fund balance in excess of$26,000,000 to Fund#311 which computed out to$2,045,203(_$28,045,203-$26,000,000). Pavement preservation expenditures in 2012 totalled$2,181,451. • In the 2013 Budget development process the City committed to finance pavement preservation at a level equivalent to 6%of 2013 General Fund recurring expenditures which computed out to$2,054,141 (_$34,235,677 x 6%). This was funded with an appropriation of$855,857 directly from the General Fund plus an additional appropriation of $1,198,284 in Fund#311. Sources of financing for the fund#311 appropriation included transfers-in from Fund#101 of$282,000;#123 of$616,284;#301 of$150,000 and#302 of$150,000. With an additional$165,793 in grant revenue this brought total 2013 pavement preservation revenues to$2,219,934,which are anticipated to finance$2,904,313 in projects in 2013(=$855,587 in Fund#001 and$2,048,456 in Fund#311). •The 2014 Budget is again being developed to set aside City funds equivalent to 6%of 2014 General Fund recurring expenditures with the computation taking place prior to the addition of a pavement preservation element which computes out to$2,156,051 (=$35,934,187 x 6%). This is being financed with transfers from a number of City funds including$888,823 from the General Fund#001 which brings General Fund recurring expenditures to a total of$36,823,010(computed as$35,934,187+$888,823). Transfers from other funds includes$282,000 from Fund#101;$616,284 from Fund#123;$184,472 from Fund#301 and$184,472 from Fund#302. With an additional$2,763,272 of grant revenue this brings anticipated 2014 pavement preservation revenues to $4,919,323. The 2014 Budget is anticipated to finance$3,595,521 in projects in 2014. Setting aside City funds in an amount equivalent to 6%of General Fund expenditures through the aforementioned plan is sustainable for approximately 4-years(2013 through 2016),which will coincide with the ultimate exhaustion of the Fund#123 fund balance. Beyond that point,we anticipate the finanacial commitment to pavement preservation is sustainable at an annual level of no less than$1,539,767 including$888,823 from the General Fund#001;$282,000 from the Street Fund#101;$184,472 from the REET 1 Capital Projects Fund#301;and$184,472 from the REET 2 Capital Projects Fund#302. The City will also take advantage of grant programs directed at pavement preservation as they become available. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects,any money not expended in a given year will remain in the fund and will be available for reappropriation in subsequent years. Please see the following page for a list of proposed/potential projects in 2014. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues Transfers in-#001 584,681 2,045,203 0 888,823 Transfers in-#101 0 0 282,000 282,000 Transfers in-#123 0 0 616,284 616,284 Transfers in-#301 0 0 150,000 184,472 Transfers in-#302 0 0 150,000 184,472 Transfers in-#310 500,000 0 0 0 Grants 0 0 165,793 2,763,272 Miscellaneous 0 300 0 0 Total revenues 1,084,681 2,045,503 1,364,077 4,919,323 Expenditures Pavement preservation 0 1,882,424 2,048,456 3,595,521 Transfers out-#303-Sullivan Brdg Rpr 0 192,039 0 0 Transfers out-#303-Evergreen 16-32 0 79,945 0 0 Transfers out-#303-Sidewalk Infill 0 27,043 0 0 Total expenditures 0 2,181,451 2,048,456 3,595,521 Revenues over(under)expenditures 1,084,681 (135,948) (684,379) 1,323,802 Beginning fund balance 0 1,084,681 948,733 264,354 Ending fund balance $ 1,084,681 $ 948,733 $ 264,354 $ 1,588,156 80 Fund: 311 Pavement Preservation Fund Spokane Valley 2014 Budget Based upon recommendations in the Pavement Management Plan Update 2011 along with field verification by Public Works staff we are recommending the following preliminary project list of pavement preservation projects for 2014: STREET FROM TO Sprague Avenue" Herald Road University Avenue Argonne Road" Sprague Avenue Broadway Avenue Sprague Avenue(EB Only)" Havana Street Fancher Road Sprague Avenue" Fancher Road Dollar Road Sprague Avenue Vista Road Herald Road Adams Road"" Sprague Avenue 4th Avenue Appleway Blvd Thierman Road Park road *These are projects recommended by SRTC staff for grant funding. **These are projects eligible for CDBG funding Carried over from 2013 If construction bids are lower than our estimates or if grant money is received, then the following list of projects would be recommended for additional pavement preservation projects in 2014: STREET FROM TO 24th Avenue Pines Road McDonald Road Sullivan Road 16th Avenue 24th Avenue Mullan Road Sprague Avenue Broadway Avenue Park Road Mission Avenue Trent Avenue Please note: Further investigation,testing and evaluation will be necessary to finalize these lists. 81 Fund: 312 Capital Reserve Fund Spokane Valley 2014 Budget This fund was created in 2013 to be used to account for the accumulation of resources for a number of future capital projects. Source of funds was a 2013 transfer of a portion of the General Fund fund balance in the amount of$7,826,207. Potential projects for which resources of this fund included: • The replacement of the western most portion of the Sullivan Street Bridge that accomodates southbound traffic. • The acquisition or construction of a City Hall building. • Development of a joint library and City park site adjacent to Balfour Park. In 2013 the City appropriated$120,150 for a variety of capital projects including: • $60,000 for business route signage • $42,150 for site development of the Balfour Park/Library project • an$18,000 transfer to Fund#303 for design costs related to landscaping alongside Appleway Avenue Projects in 2014 will include: • a$2,320,000 transfer to Fund#303 that represents the City's anticipated match towards a$15.3 million replacement of the westbound portion of the Sullivan Road Bridge that is anticipated to take place during 2014 and 2015. • a$250,000 transfer to Fund#303 for landscaping alongside Appleway Avenue Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues Transfers in#001 0 0 7,826,207 0 Investment Interest 0 0 0 0 Total revenues 0 0 7,826,207 0 Expenditures Business Route Singage 0 0 60,000 0 Balfour Park/Library site development 0 0 42,150 0 Transfers out#303-Sullivan Rd W Bridge 0 2,320,000 Transfers out#303-Appleway Landscapinc 0 0 18,000 250,000 Total expenditures 0 0 120,150 2,570,000 Revenues over(under)expenditures 0 0 7,706,057 (2,570,000) Beginning fund balance 0 0 0 7,706,057 Ending fund balance 0 0 7,706,057 $ 5,136,057 82 Fund:402 Storm Management Fund Spokane Valley 2014 Budget The purpose of the Stormwater Management Fund is to account for the funds related to the maintenance, improvement and expansion of the City's storm sewer system. The revenue for this fund originates from a stormwater fee collected on behalf of the City by Spokane County. The annual fee is$21 for each single family unit and$21 per each 3,160 square feet of impermvious surface for all other properties. Each increment of 3,160 square feet is know as an equivalent residential unit(ERU). Accomplishments for 2013 • Completed design and construction on 4 stormwater capital projects • Eliminated stormwater discharges to the Spokane River from the Sullivan Road Bridges • Completed the Underground Injection Control(UIC)Assessment and Retrofit Plan • Completed the City's first Stormwater Capital Improvement plan for 2014-2019 • Developed and implemented an ongoing structure inspection program • Facilitated a 30-year interlocal agreement with WSDOT to construct/operate Decant Facility Goals for 2014 • Complete small works projects per the Stormwater CIP • Complete design and construction of stormwater capital projects in the current CIP • Update specifications and bid the street sweeping contract • Continue development and refining a Stormwater Capital Improvement Program • Continue work with WSDOT to build a decant facility to process/dispose liquid and solid stormdrain debris Budget Summary 2014 2011 2012 2013 Proposed Personnel-FTE Equivalents Actual Actual Budget Budget Engineer 1.0 1.0 1.0 1.0 Engineering Technician II 1.0 1.0 1.0 1.0 Assistant Engineer 1.0 1.0 1.0 1.0 Maintenance/Construction Inspector 1.5 1.5 1.5 1.5 Planning Grants Engineer 0.0 0.0 0.0 0.25 Total FTEs 4.5 4.5 4.5 4.75 Interns 2.0 2.0 2.0 2.0 Revenues Stormwater Management fees 1,785,381 1,789,489 1,800,000 1,835,000 Investment Interest 2,833 2,601 1,800 2,500 Miscellaneous 47,571 45,308 0 0 Nonrecurring Grant Proceeds 373,861 64,838 200,000 0 Total revenues 2,209,646 1,902,236 2,001,800 1,837,500 Expenditures Wages, Payroll Taxes&Benefits 417,874 373,824 475,604 505,535 Supplies 13,427 12,158 16,300 15,900 Services&Charges 1,017,181 1,014,609 1,127,120 1,065,076 Intergovernmental Services 23,076 24,820 27,000 26,500 Transfers out-#001 0 0 13,400 13,400 Transfers out-#501 70,248 16,567 1,567 1,567 Transfers out-#501 -new vehicle 0 0 0 30,000 Capital construction 91,211 145,585 1,047,000 900,000 Property acquisition 0 0 0 250,000 VMS Trailer 0 0 0 16,000 Total Expenditures 1,633,017 1,587,563 2,707,991 2,823,978 Revenues over(under)expenditures 576,629 314,673 (706,191) (986,478) Beginning fund balance 2,697,333 1,991,142 Ending fund balance $ 1,991,142 $ 1,004,664 83 Fund:403 Aquifer Protection Area Spokane Valley 2014 Budget In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area(APA) as well as corresponding aquifer protection area fees with both sunsetting December 31,2005. Boundaries of the APA included portions of unincorporated areas(including what is now Spokane Valley)and the cities of Liberty Lake, Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval. All fees are collected by Spokane County. In 2004 the City of Spokane Valley(City)entered into an interlocal agreement with Spokane County(County)that authorized the County to collect and retain APA fees through 2010 for a variety of projects including: • up to$100,000 annually through 2010 to the Spokane Regional Health District to provide for data base management related to monitoriing of septic tanks and their potential impact on water quality in the Spokane Valley Rathdrum Praire Aquifer. • a septic tank elimination program (STEP)designed to replace septic tanks with sanitary sewer systems. In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in unincorporated areas,the City and City of Spokane. The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that designed to protect the acquifer. These fees plus grant monies received from a number of granting agencies finance a variety of capital projects. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues Spokane County 417,326 510,934 500,000 500,000 Grant DOE-Decant Facility 0 0 735,000 0 Grant DOT-Decant Facility 0 0 150,000 0 Grant DOE-Sprague UIC Elimination 0 0 610,331 0 Grant revenue 0 96,291 0 870,000 Miscellaneous 0 2 0 0 Investment Interest 0 0 1,000 0 Total Revenues 417,326 607,227 1,996,331 1,370,000 Expenditures Sprague Swales 0 1,133,211 40,000 0 14th Ave Custer to Carnahan 0 0 300,000 0 Bettman-Dickey Storm drain 0 0 250,000 0 Decant Facility 0 0 980,000 0 Broadway SD Retrofit(design only) 0 0 0 60,000 Outfall Diversion Projects(design only) 0 0 0 60,000 SE Yardley Retrofits 0 0 0 1,000,000 Total Expenditures 0 1,133,211 1,570,000 1,120,000 Revenues over(under)expenditures 417,326 (525,984) 426,331 250,000 Beginning fund balance (108,658) 317,673 Ending fund balance $ 317,673 $ 567,673 84 Fund: 501 Equipment Rental&Replacement Fund Spokane Valley 2014 Budget The Equipment Rental&Replacement Fund (ER&R)is an Internal Service Fund that is designed to provide the funds necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement costs as a reocurring expense over an extended period of time rather than as an intermittent capital expense that may be difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the fleet rather than simply replaces an existing vehicle,then that department must budget for the initial purchase price and transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then begin paying a replacement fee spread out over the estimated useful life of the new vehicle. The 2014 Budget includes an appropriation of$90,000 to add three 1/2 ton pickups for our Public Works Department. Source of financing for the pickups will be$15,000 from Street Fund#101,$30,000 from Stormwater Fund#402 and$45,000 from the Equipment Rental&Replacement Fund#501 fund balance. Budget Summary 2014 2011 r 2012 2013 Proposed Actual Actual Budget Budget Revenues Transfers in-#001 (replacements) 15,400 0 15,400 15,400 Transfers in-#101 (replacements) 0 119,344 10,777 10,777 Transfers in-#101 (addtl'pickup) 0 0 0 15,000 Transfers in-#101 (plow replace.) 9,100 0 150,000 75,000 Transfers in-#402(addtl'pickup) 0 0 0 30,000 Transfers in-#402(replacements) 0 0 1,567 1,567 Investment Interest 1,456 1,498 1,000 1,000 Total Revenues 25,956 120,842 178,744 148,744 Expenditures Computer replacement lease 0 0 0 0 Software/Hardware replacement 0 0 0 0 Snow plow replacement 0 0 0 0 Vehicle Replacement 0 0 50,000 90,000 Total Expenditures 0 0 50,000 90,000 Revenues over(under)expenditures 25,956 120,842 128,744 58,744 Beginning fund balance 1,053,177 1,181,921 Ending fund balance $ 1,181,921 $ 1,240,665 85 Fund: 502 Risk Management Fund Spokane Valley 2014 Budget The City of Spokane Valley Risk Management Fund was established to account for insurance costs,claims settlement and administration of a Risk Management Safety Program. This fund also accounts for unemployment claims filed by former employees through the State of Washington. Budget Summary 2014 2011 2012 2013 Proposed Actual Actual Budget Budget Revenues Transfers in-#001 319,000 319,000 319,000 325,000 Investment Interest 25 9 0 0 Total Revenues 319,025 319,009 319,000 325,000 Expenditures Auto&Property insurance 282,419 255,185 300,000 325,000 Unemployment Claims 24,087 10,340 19,000 0 Miscellaneous 2,349 862 0 0 Total Expenditures 308,855 266,387 319,000 325,000 Revenues over(under)expenditures 10,170 52,622 0 0 Beginning fund balance 20,420 30,590 83,212 83,212 Ending fund balance $ 30,590 $ 83,212 $ 83,212 $ 83,212 86 CITY OF SPOKANE VALLEY,WA Capital Expenditures for 2014 Total Capital Expenditures and Related Financing Sources $ 20,985,561 $ 61,750 $ 268,575 $ 585,097 $ 262,500 $ 832,249 $ 2,570,000 $ 1,173,101 $ 250,000 $ 90,000 $14,726,269 $ 166,020 1 Contingency amount is to cover unforseen overruns,costs related to projects that were expected to complete in 2013 and the costs of projects that have not yet had funding sources identified. -Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 87 SOURCE OF FUNDS #101 #301 #302 #303 #311 #312 #402 #403 #501 2014 REET 1 REET 2 Street Aquifer Equipment I Expenditure Capital Capital Capital Pavement Capital Stormwater Protection Rental& Developer Capital Outlay Description Budget Street Projects Projects Projects Preservation Reserve Management Area Replacement Grants Contributions #303 Street Capital Projects Fund 0060 Argonne Road-190 to Trent $ 860,280 116,138 744,142 0061 Pines(SR27)ITS Improvements $ 10,000 1,350 8,650 0123 Mission Ave-Flora to barker $ 382,410 51,625 330,785 0141 Sullivan Rd/Euclid PCC(PE/RVV) $ 123,090 16,617 106,473 0142 Broadway @ Argonne&Mullan PCC int,(PE/RVV) $ 50,000 6,750 43,250 0145 Spokane Valley-Millwood Trail $ 100,000 100,000 0149 Sidewalk Infill $ 364,425 50,794 7,101 306,530 0155 Sullivan Rd VV Bridge Replacement $ 8,888,189 2,320,000 6,568,189 0156 Mansfield Ave Connection $ 1,158,727 20,151 972,556 166,020 0159 University Rd/l-90 Overpass Study $ 50,000 6,750 43,250 0166 Pines Rd(SR27)&Grace Ave.Intersection Safety $ 538,850 538,850 0167 Citywide Safety Improvements $ 341,928 32,410 309,518 0168 Wellesley Ave Sidewalk&Adams Rd Sidewalk $ 30,000 19,208 10,792 0177 Sullivan road Corridor Traffic Study $ 100,000 13,500 86,500 0181 Citywide Traffic Sign Upgrade $ 50,000 50,000 0185 Appleway Landscaping-Phase 1 $ 250,000 250,000 ITS Infill Project Phase 1 $ 91,891 18,379 73,512 8th Avenue-McKinnon to Fancher $ 300,000 300,000 Contingency 1 $ 1,000,000 100,000 100,000 800,000 Subtotal $ 14,689,790 0 268,575 585,097 0 0 2,570,000 7,101 0 0 11,092,997 166,020 #101 Street Fund $ 30,000 30,000 -Patch trailer -Hawk signal $ 25,000 25,000 -Software $ 6,750 6,750 Subtotal $ 61,750 61,7501 0I 0I 0I 0I 0I 0I 0I 0I 0 0 #309 Parks Capital Projects Fund -Capital-various projects $ 262,500 262,500 Subtotal _ $ 262,500 0 I 0 I 0 I 262,500 I 0 a 0 I 0 I 0 I 0 0 0 #311 Pavement Preservation Fund 0179 2013 Street Preservation Phase 2 1,610,000 217,350 1,392,650 0186 Adams road resurfacing Project 198,760 27,686 171,074 0187 Sprague Ave Preservation Project 1,352,841 182,634 1,170,207 0188 Sullivan Rd Preservation Project 33,920 4,579 29,341 Appleway-Thierman to Park 400,000 400,000 0 Subtotal $ 3,595,521 0 0 0 I 0 I 832,249 I 0 I 0 I 0 I 0 I 2,763,272 0 #402 Stormwater Management Fund -Capital-various projects 900,000 900,000 -Property acquisition 250,000 250,000 -Variable messaging system(VMS)trailer 16,000 16,000 Subtotal $ 1,166,000 01 01 01 01 01 01 1,166,000 I 0I 0I 0 0 #403 Aquifer Protection Area Fund -Broadway stormdrain retrofit 60,000 60,000 -Outfall diversion 60,000 60,000 -SE Yardley retrofits 1,000,000 130,000 870,000 Subtotal $ 1,120,000 0 0 0 0 0 0 0 250,000 0 870,000 0 #501 Equipment Rental and Replacement Fund -3 one-half ton pickups 90,000 90,000 Subtotal $ 90,000 01 01 01 01 01 01 01 01 90,000 I 0 0 Total Capital Expenditures and Related Financing Sources $ 20,985,561 $ 61,750 $ 268,575 $ 585,097 $ 262,500 $ 832,249 $ 2,570,000 $ 1,173,101 $ 250,000 $ 90,000 $14,726,269 $ 166,020 1 Contingency amount is to cover unforseen overruns,costs related to projects that were expected to complete in 2013 and the costs of projects that have not yet had funding sources identified. -Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 87 CITY OF SPOKANE VALLEY,WA Full Time Equivalent Employees Difference from Adopted Proposed 2013 to 2014 2009 I 2010 I 2011 I 2012 I 2013 2014 +(-) #001 -General Fund City Manager/City Clerk 5 5 5 5 5 5 Legal 3 3 3 3 3 3 Deputy City Manager 8 8 7 7 6 6 Finance 10 12 11 11 10.75 11.75 1.000 (1) Human Resources 2 2 2 2 2 2 Public Works 7.5 7.5 7.5 7 7 7.375 0.375 (2) CD-Administration 3 3 3 3 2 2 CD-Engineering 8 8 6 6 8 7 (1.000) (3) CD-Planning 9 9 8.5 8.5 8 8 CD-Building 14.75 14.75 12.75 12.75 11.5 12.5 1.000 (3) Parks&Rec-Admin 2 2 2 2 2 2 Parks&Rec-Recreation 1 1 1 1 1 1 Parks&Rec-Senior Cntr 1 1 1 1 1 1 Parks&Rec-CenterPlace 7 7 5 5 5 5 Total General Fund 81.25 83.25 74.75 74.25 72.25 73.625 1.375 #101 -Street Fund 5 5 4.5 5 5 5.375 0.375 (2) #303-Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 #402-Storm Water Fund 4 4 4.5 4.5 4.5 4.75 0.250 (2) Total FTEs 93.75 95.75 87.25 87.25 85.25 87.250 2.000 (1) Reflects the addition of a 1.0 FTE Help Desk Technician. (2) Reflects the addition of a 1.0 FTE Planning Grants Engineer. (3) Reflects the transfer of an employee from one division to another. 88 2013 Work Force Comparison The 30 Washington Communities with a Population of 30,000 to 100,000 CITY POPULATION FULL-TIME PART-TIME Bellingham 82,310 725 55 Yakima 92,620 685 17 Renton 95,540 642 16 Redmond 55,840 568 23 Olympia 48,480 532 11 Kirkland 81,730 481 42 Richland 51,150 448 30 Auburn 73,235 396 3 Kennewick 76,410 329 8 Lynnwood 35,960 304 18 Bremerton 37,850 300 16 Longview 36,940 287 8 Pasco 65,600 286 5 Bothell 34,460 277 11 Federal Way 89,720 275 15 Puyallup 37,980 262 11 Lacey 44,350 251 4 Walla Walla 31,930 236 15 Marysville 62,100 232 9 Lakewood 58,310 227 7 Issaquah 32,130 226 11 Edmonds 39,950 193 5 Mount Vernon 32,710 189 24 Pullman 30,990 187 35 Wenatchee 32,520 158 4 Shoreline 53,670 115 14 Spokane Valley 91,490 85 2 Sammamish 48,060 65 4 Burien 48,030 56 10 University Place 31,340 43 7 AVERAGE 302 15 Source: Association of Washington Cities Survey: 2013 Full Time 7/22/2013 89 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective January 1,2014 Position Title Grade 2014 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 13,432.15 City Attorney 21 8,888.39 - 12,089.04 Community Development Director 21 8,888.39 - 12,089.04 Finance Director 21 8,888.39 - 12,089.04 Public Works Director 21 8,888.39 - 12,089.04 Parks and Recreation Director 19 7,199.37 - 9,792.94 Human Resources Manager 18 6,480.26 - 8,813.21 Planning Manager 18 6,480.26 - 8,813.21 Building Official 18 6,480.26 - 8,813.21 Senior Engineer-Capital Projects, Development 18 6,480.26 - 8,813.21 Deputy City Attorney 18 6,480.26 - 8,813.21 Senior Engineer-Traffic, CIP Planning/Grants 17 5,831.91 - 7,931.56 Accounting Manager 17 5,831.91 - 7,931.56 City Clerk 16 5,248.20 - 7,137.95 Engineer 16 5,248.20 - 7,137.95 Senior Plans Examiner 16 5,248.20 - 7,137.95 Public Works Superintendent 16 5,248.20 - 7,137.95 Senior Administrative Analyst 16 5,248.20 - 7,137.95 Senior Planner 16 5,248.20 - 7,137.95 Development Services Coordinator 16 5,248.20 7,137.95 Associate Planner 15 4,724.02 - 6,424.59 CenterPlace Coordinator 15 4,724.02 - 6,424.59 Assistant Engineer 15 4,724.02 - 6,424.59 IT Specialist 15 4,724.02 - 6,424.59 Engineering Technician II 15 4,724.02 - 6,424.59 GIS/Database Administrator 15 4,724.02 - 6,424.59 Human Resource Analyst 14 4,251.88 - 5,782.58 Accountant/Budget Analyst 14 4,251.88 - 5,782.58 Administrative Analyst 14 4,251.88 - 5,782.58 Planner 14 4,251.88 - 5,782.58 Building Inspector II 14 4,251.88 - 5,782.58 Plans Examiner 14 4,251.88 - 5,782.58 Public Information Officer 14 4,251.88 - 5,782.58 Engineering Technician I 14 4,251.88 - 5,782.58 Senior Permit Specialist 14 4,251.88 - 5,782.58 Maintenance/Construction Inspector 13-14 3,826.38 - 5,782.58 Recreation Coordinator 13-14 3,826.38 - 5,782.58 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,204.11 Code Enforcement Officer 13 3,826.38 - 5,204.11 Building Inspector I 13 3,826.38 - 5,204.11 Planning Technician 13 3,826.38 - 5,204.11 Deputy City Clerk 12-13 3,445.00 - 5,204.11 Senior Center Specialist 12-13 3,445.00 - 5,204.11 Human Resources Technician 12-13 3,445.00 - 5,204.11 Permit Facilitator 12 3,445.00 - 4,683.59 Help Desk Technician 12 3,445.00 - 4,683.59 Administrative Assistant 11-12 3,099.55 - 4,683.59 Permit Specialist 11-12 3,099.55 - 4,683.59 Accounting Technician 11-12 3,099.55 - 4,683.59 Maintenance Worker 11-12 3,099.55 - 4,683.59 Office Assistant II 10-11 2,789.41 - 4,215.44 Custodian 10 2,789.41 - 3,793.02 Office Assistant I 9-10 2,510.78 - 3,793.02 Note: Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. 90 CITY OF SPOKANE VALLEY Glossary of Budget Terms Accrual Basis — A basis of accounting Capital Improvement — Expenditures in which revenues and expenditures are related to acquisition, expansion or recorded at the time they occur as rehabilitation of an element of the opposed to when cash is actually government's physical plant; sometimes received or spent. referred to as infrastructure. Appropriation — A legal authorization Capital Outlay— Fixed assets that have granted by the City Council to make general value of $5,000 or more and expenditures and to incur obligations for have a useful economic lifetime of more a specific purpose. than one year. Assessed Valuation — The valuation set Capital Project — Major construction, upon real estate and certain personal acquisition, or renovation activities property by the County Assessor as a which add value to government's basis for levying property taxes. physical assets or significantly increase their useful life, also called capital Authorized Positions — Employee improvements. positions, which are authorized in the adopted budget, to be filled during the Capital Projects Fund—A fund created year. to account for all resources and expenditures used for the acquisition of Bond — A long-term promise to repay a fixed assets except those financed by specified amount (the face amount of the enterprise funds. bond) on a particular date (the maturity date). The most common types of bonds Contingency — A budgetary reserve set are general obligation revenue bonds. aside for emergencies or unforeseen Bonds are primarily used to finance expenditures not otherwise budgeted. capital projects. Contractual Services — Services Budget—A plan of financial activity for rendered to a government by private a specified period of time (fiscal year or firms, individuals, or other governmental biennium) indicating all planned agencies. revenues and expenses for the budget period. Debt Service — Payment of interest and principal on borrowed money according Budget Message — The opening section to a predetermined payment schedule. of the budget that provides the City Council and the public with a general Department — The basic unit of service summary of the most important aspects responsibility, encompassing a broad of the budget, changes from the current mandate of related service and previous years, and the views and responsibilities. recommendations of the Mayor. 91 Division — Can be a subunit of a that define accepted accounting department which encompasses a principles. substantial portion of the duties assigned to a department (e.g. Building Division GASB — The Governmental Accounting in the Planning and Community Standards Board, established in 1985, is Development Department). the current standard-setting board for governmental GAAP. Encumbrance — The commitment of appropriated funds to purchase an item General Fund—The principal operating or service. To encumber funds means to fund of the City used for general set aside or commit funds for a specified governmental operations. Taxes and future expenditure. fees that generally have no restriction on their use support it. Expense — Charges incurred (whether paid immediately or unpaid) for General Obligation (G.O.) Bonds — operations, maintenance, interest or This type of bond is backed by the full other charges. faith, credit and taxing power of the government issuing it. Face Value — The amount of principal that must be paid at maturity for a bond Indirect Cost—A cost necessary for the issue. functioning of the organization as a whole, but which cannot be identified Fiscal Year — A twelve-month period with a specific product, function or designated as the operating year for activity. accounting and budgeting purposes in an organization. Infrastructure — The physical assets of a government (e.g. streets, water, sewer, Full-time Equivalent Position (FTE) — public buildings, and parks). A full-time or part-time position converted to the decimal equivalent of a Interfund Transfers — The movement full-time position based on 2,080 hours of monies between funds of the same per year. For example, a part-time governmental entity. person working 20 hours per week would be equivalent of 0.5 of a full-time Levy — To impose taxes for the support position. of the governmental activities. Fund—A fiscal entity with revenues and Long-term Debt— Debt with a maturity expenses that are segregated for the of more than one year after the date of purpose of carrying out a specific issuance. purpose or activity. Mission Statement— A broad statement GAAP — Generally Accepted of the intended accomplishment or basic Accounting Principles. Uniform purpose of a program. minimum standards for financial accounting and recording, encompassing Modified Accrual Accounting — A the conventions, rules, and procedures basis of accounting in which 92 expenditures are accrued but revenues Revenue — Sources of income financing are accounted for when they become the operations of government. measurable and available. Since this type of accounting basis is a Taxes— Compulsory charges levied by a conservative financial approach, it is government for the purpose of financing recommended as the standard for most services performed for the common governmental funds. benefit. This term does not include specific charges made against particular Operating Budget — The portion of the persons or property for current or budget that pertains to daily operations permanent benefits such as special that provide basic governmental assessments. Neither does the term services. include charges for services rendered only to those who pay, for example, Ordinance — A formal legislative sewer service charges. enactment by the City Council. If it is not in conflict with any higher form of Unreserved Fund Balance — The law, such as a statute or constitutional portion of a fund's balance that is not provision, it has the full force and effect restricted for a specific purpose and is of law within the boundaries of the available for general appropriation. municipality to which it applies. User Charges — The payment of a fee Program — The smallest organization for direct receipt of a public service by that delivers a specific set of services. A the party who benefits from the service. program may be an entire department; or if a department encompasses Vision Statement — A short statement significantly diverse responsibilities or that conveys the big picture of the large work forces, a single department organization. It is general in scope, not may be divided into two or more restricting. It answers the question programs. "Why?" Reserve — An account used to either set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Resolution — A special or temporary order of a legislative body—an order of a legislative body requiring less legal formality than an ordinance or statute. Resources — Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. 93 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 8, 2013 Department Director Approval: X Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: 2014 Community Development Block Grant Program — CDBG Projects GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD) PREVIOUS COUNCIL ACTION TAKEN: In May, 2011, Spokane Valley entered into a three year agreement (2012-2014) to continue participation as a member of the Spokane County CDBG/HOME Consortium. BACKGROUND: City Council reviewed potential sidewalk projects at the September 24, 2013 regular meeting. A public hearing on the project list was conducted on October 8, 2013. The following projects have been identified by City staff based on an evaluation of sidewalk needs in CDBG target areas: Proposed CDBG Sidewalk Projects Estimated Costs 1. Sprague Avenue, Appleway to Artie Ln., south side $288,000 Long Rd., south of Sprague to school (missing gaps) 2. Farr Rd., 6th to 8th Ave., east side $81,013 Other Considered CDBG Sidewalk Projects 3. 4th Avenue, Long to Greenacres, north side 172,809 4. 4th Avenue, Long to Greenacres, south side 239,986 5. Mission Ave., east of Barker, south side 159,893 6. Park Rd., Broadway to 1-90, west side 157,438 7. Park Rd., Sharp to Indiana, west side 432,064 8. Park Rd., Sinto to Indiana, east side 461,476 OPTIONS: Identify other projects for consideration. RECOMMENDED ACTION OR MOTION: Move to direct staff to prepare CDBG applications for the first two projects as proposed, in the following prioritized order: 1. Sprague Avenue/Long Road 2. Farr Road BUDGET/FINANCIAL IMPACTS: CDBG grants are typically funded at 100% of the total project cost. STAFF CONTACT: Scott Kuhta, Planning Division Manager Steve Worley, Senior Capital Projects Engineer ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 8, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion consideration - proposed amendment to Agreement for the Spokane Regional Site Selector. GOVERNING LEGISLATION: RCW 35A.11.010 PREVIOUS COUNCIL ACTION TAKEN: Adoption on December 12, 2006 of Amendment #1 to the Agreement for the Spokane Regional Site Selector, which made the City of Spokane Valley a party to the Agreement for the first time; execution of a new Agreement for the Spokane Regional Site Selector on or about October 19, 2009; administrative report on proposed amendments September 17, 2013. BACKGROUND: The Spokane Regional Site Selector is a GIS based economic development tool that provides a wealth of information for anyone interested in researching commercial property for sale or lease in the Spokane region. The web site allows users to view property listings, generate economic and census reports, provides data on competitive businesses and includes interactive maps that display geographic information such as the location of streets, water bodies, parks and other points of interest. The Regional Site Selector Consortium is comprised of the cities of Spokane, Spokane Valley and Liberty Lake, Spokane County and Avista. City staff participates on the Consortium Oversight Committee and directly participates in all decisions. Staff made correction to the signature page which referenced incorrect names. OPTIONS: (1) approve the Agreement for the Spokane Regional Site Selector; or (2) request additional changes. RECOMMENDED ACTION OR MOTION: I move that we authorize the City Manager to finalize and execute the Agreement for the Spokane Regional Site Selector. BUDGET/FINANCIAL IMPACTS: Cost can vary from year-to-year depending on how many entities are party to the Agreement. The 2013 budgeted amount for this was $12,000. STAFF CONTACT: Cary Driskell, City Attorney; Mike Basinger, Senior Planner — Economic Development Coordinator ATTACHMENTS: (1) Proposed replacement Agreement for the Spokane Regional Site Selector AGREEMENT FOR THE SPOKANE REGIONAL SITE SELECTOR THIS AGREEMENT, made and entered into by and among EASTERN WASHINGTON UNIVERSITY, an institution of higher education and an agency of the State of Washington, having offices for the transaction of business at Showalter Hall 210, Cheney, WA 99004-2444, hereinafter referred to as "University", SPOKANE COUNTY, a political subdivision of the State of Washington, having offices for the transaction of business at 1116 West Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as "County," the CITY OF SPOKANE, a municipal corporation of the State of Washington, having offices for the transaction of business at 808 West Spokane Falls Boulevard., Spokane, Washington 99201 , hereinafter referred to as "City of Spokane", the CITY OF SPOKANE VALLEY, a municipal corporation of the State of Washington, having offices for the transaction of business at 11707 East Sprague Avenue, Spokane Valley, Washington, 99206, hereinafter referred to as the City of Spokane Valley and AVISTA CORPORATION dba Avista Utilities, a corporation organized under the laws of the State of Washington, having offices for the transaction of business at 1411 East Mission Avenue, Spokane, Washington 99220-3727, hereinafter referred to as "Avista", and the GREATER SPOKANE INCORPORATED, a federal 501 c (6) entity, defined as a business league as an association of persons having common business interest whose purposes is to promote the common business interest, having offices for the transaction of business at 801 West Riverside Avenue, Suite 302, Spokane, Washington 99201, hereinafter referred to as "GSI"; jointly hereinafter referred to as the "Parties." WITNESSETH: WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Spokane County Board of County Commissioners has the care of County property and the management of County funds and business; and WHEREAS, it is in the interests of the Parties to mutually participate in this project; NOW, THEREFORE, for and in consideration of the mutual promises set forth hereinafter, the Parties do mutually agree as follows: 1. CONTINUATION OF SPOKANE REGIONAL SITE SELECTOR CONSORTIUM: The Parties hereto are constituent members of the Spokane Regional Site Selector Consortium (hereinafter referred to as the "Consortium"). The role of the Consortium is to coordinate a community partnership that facilitates development and operation of an economic development web site. The Consortium Oversight Committee (see Section 5B below) establishes the responsibilities of each Consortium member with regards to the implementation and the maintenance of the Spokane Regional Site Selector application and associated data and establishes the financial commitment of each Consortium member to the Spokane Regional Site Selector. The Consortium's purpose is also to ensure the products of the Consortium are effective and useful. 1 2. HISTORY OF GIS WEB BASED SITE SELECTOR: A GIS web enabled site selector tool has been established for use in attracting and retaining companies in the region. In order to meet growing demands for immediate access to data that site selectors require, as well as to assist GSI in preparing proposals for prospective clients, the Consortium contracts with GIS Planning Inc. for an off-the- shelf site selector application. For clarification purposes, this is NOT the State of Washington's limited version of a GIS Planning web-based site selection tool. Support for this tool and its implementation and local maintenance is provided by the University, with University faculty leading and supervising these efforts as further described in Section 5C. 3. OVERVIEW OF SPOKANE REGIONAL SITE SELECTOR: The Spokane Regional Site Selector project is a GIS based Site Selector website which allows citizens and businesses access to available commercial properties, business locations, land based GIS information, demographic and market information. The Spokane Regional Site Selector website is a resource to local and imported businesses and regional economic development. The project leverages the communities' existing investments in GIS to foster economic development, empower developers and investors with information, and improve regional economic development capacity. 4. CONSORTIUM MEMBER COMMITMENTS FOR THE SITE SELECTOR: A. The Consortium is an open group of public and private organizations committed to the creation and ongoing maintenance of the Spokane Regional Site Selector. As an open consortium, it can be expanded to include new members and will actively solicit new members during its existence. There are two types of Consortium members, public sector organizations and private sector organizations. New public sector members of the Consortium with populations above 20,000 may be added anytime by a majority vote of the voting members of the Consortium Oversight Committee, in accordance with Section 5.B of this agreement. Upon approval, the new member shall execute a new membership agreement; on behalf of the Spokane Regional Site Selector Consortium. The new membership agreement will automatically become an addendum to this agreement. By executing the new membership agreement, the new member agrees to be bound by all terms and conditions of this Agreement for Spokane Area Site Selector. All other public sector members will be categorized as small communities. New private sector members will be managed by GSI as further described in Section 4C. To host locally relevant infrastructure and land management information on the Spokane Regional Site Selector, an agency must be a member of the Consortium. Consonant with the membership types, there are two models for the distribution of costs to support the Spokane Regional Site Selector, as described in Sections 4B and 4C. 2 B. PUBLIC SECTOR FUNDING COMMITMENTS: The distribution of costs for Public Sector organizations will be based on the official annual population count as defined by the appropriate federal or state entity (i.e., the Office of Financial Management in Washington State) for the respective geographic area that public sector organization serves. For instance, the City of Spokane's percentage share is based on its population share of the entire county's population. Spokane County's share is County population less that of the incorporated areas and so forth. New members that join the Consortium on dates other than the Consortium annual renewal date will be billed based on their population share of the entire Consortium pro-rated by the percent of the year remaining. Existing Consortium members will receive a credit on their next annual bill. The credit will be in the amount equivalent to the incremental difference in their annual contribution prior to and after the addition of any new public sector members that join mid-year of this agreement. This arrangement will be revisited annually through budgetary analysis and can be modified by an amendment to this agreement. The distribution of costs for 1) software acquisition and online application maintenance and service, 2) data acquisition integration and maintenance, 3) real estate data management, and 4) fiscal management shall be as established annually by the Consortium Steering Committee. C. PRIVATE SECTOR FUNDING COMMITMENTS: At this time private sector organizations will not have a similar metric for their contribution. Instead, private sector contributions to the Consortium will be managed by the GSI and its public and private member community. Additional Private Sector funds to be applied to site-selector implementation and maintenance will be the responsibility of the GSI to solicit and obtain from other Private Sector sources in the region. Any additional private sector contributions will serve to reduce public sector Consortium member costs and existing Consortium members will receive a credit on their next annual bill reflecting the lower cost per member. The credit will be in the amount equivalent to the incremental difference in their annual contribution prior to and after the addition of any new private sector members that join mid- year of this agreement. This arrangement will be revisited annually through budgetary analysis and can be modified by an amendment to this agreement. 5. CONSORTIUM MANAGEMENT AUTHORITY: A. The University will serve as the Manager for the Spokane Regional Site Selector. Dr. Kerry Brooks, Associate Professor of Urban Planning, Public and Health Administration, or his successor, will direct the project on behalf of the University including overseeing a staff member funded by the Consortium who is responsible for the day-to-day management of the Spokane Area Regional Site Selector. 3 B. CONSORTIUM OVERSIGHT COMMITTEE: A Consortium Oversight Committee is hereby established. The Oversight Committee is constituted by one official representative from each member public sector organization. Small communities are represented by the Spokane County member. The Oversight committee will also constitute one member representing each original Private Sector Consortium member. The GSI will represent all future private sector Consortium members. Meetings of the Committee are open to others, but only the official representative may vote on decisions of the Oversight Committee. The Oversight Committee shall convene at least once per calendar quarter by the Director identified in Section 5.A above who may vote to break ties. All oversight Committee decisions shall be by majority vote of a quorum, with the quorum being 60% or more of the Oversight Committee membership. The major business of the Oversight Committee is to annually evaluate the status of the Site Selector and, by majority vote, agree that it shall continue for the next year. The annual meeting shall take place on or about 15 May annually. _ Additional roles of the Oversight Committee include the approval of new members, advice and approval on the look, feel, and functionality of the Site Selector GIS web site, and determination of the annual operating budget for the following calendar year. C. UNIVERSITY CONSORTIUM MANAGEMENT RESPONSIBILITIES: University consortium management responsibilities under this Agreement are as follows: 1. Manage the temporal accuracy of Commercial Real Estate Broker Data, as needed. 2. Provide training and technical support to Commercial Real Estate Brokers in the entry of new and the removal of old Commercial Real Estate data, as needed. 3. Provide written quarterly summaries of the project to Consortium members. 4. Coordinate and manage the temporal accuracy of Public Sector GIS Data used with the regional site selector. 5. Support the evaluation, standardization, and quality control of any newly requested attribute or spatial data additions to the regional site selector. 6. Serve as primary fiscal agent for the Consortium, specifically including invoicing each member, as detailed in Section 11 below, as well as reimbursing GIS Planning for site selector web services and other fiscal duties as required. 7. Act as Director of the Site Selector Oversight Committee. 4 6. CONSORTIUM MEMBER RESPONSIBILITIES: It is agreed between University and Consortium members that members shall carry out the following responsibilities: A. PUBLIC SECTOR MEMBERS SHALL: 1. Provide and maintain the temporal accuracy of their respective entity's data used for purposes related to the Spokane Regional Site Selector. 2. Coordinate with the University to integrate municipal and/or regional data sources into a contiguous data set. 3. Facilitate and promote the addition of new public sector members for the Consortium. B. PRIVATE SECTOR MEMBERS SHALL: 1. Provide and maintain the temporal accuracy of their respective entity's data used for purposes related to the Spokane Regional Site selector. 2. Coordinate with University to appropriately integrate privately owned data sources into contiguous data set in accordance with applicable copyright laws. 3. Facilitate and promote the addition of new private sector members for the Consortium. 7. AMENDMENT: This Agreement may be amended at any time by mutual written consent of Consortium members and University. 8. TERM: This Agreement will become effective upon signature by all Consortium members and University. Unless terminated as provided below, this Agreement will be reviewed annually and recommended for continuation upon approval of the Consortium Oversight Committee at the designated Consortium annual meeting, in accordance with Section 5.B of this Agreement. Continuation of the agreement is subject to the availability of appropriated funds and administrative approvals. This Agreement is null and void in the event project funding cannot be obtained from any of the previously defined Consortium members, or if data provision commitments discussed in Sections 6A through D, are not met by any Consortium member. 5 9. TERMINATION: A. Termination for Convenience. This Agreement may be terminated by any party hereto upon written notice delivered to the other parties at least thirty (30) days prior to the intended date of termination. By such termination, no party may nullify obligations already incurred prior to the date of termination. B. Termination for Cause. In the event any party shall commit any material breach of or default in any terms or conditions of this Agreement, and also shall fail to remedy such default or breach within sixty (60) days after receipt of written notice thereof, the non-breaching parties may, at their option and in addition to any other remedies which they may have at law or in equity, terminate this Agreement by sending notice of termination in writing to the other party to that effect. Termination shall be effective as of the day of receipt of such notice. C. In the event of either Termination for Convenience or Termination for Cause of this Agreement University shall retain advanced payments made by Consortium members in an amount sufficient to pay for all costs and/or liabilities incurred by University in its performance of this Agreement. 10. CONTRACT SUM: In consideration for performance of this Agreement, Consortium members shall pay University as determined at the annual meeting and by this agreement. The payments, subject to the availability of appropriated funds and administrative approvals, shall be made in accordance with the provisions stated in Section 11 below. 11. PAYMENTS: University shall submit annual advance invoices to Consortium members. Invoices shall be distributed annually no later than July 15th or upon execution of the agreement whichever is later. Consortium members shall make full advance payment of the amount stated in any undisputed invoice no later than thirty (30) days after the date the invoice is received by Consortium members. 12. EQUIPMENT Equipment purchased under this Agreement shall be used specifically for the life of the project covered herein, with ownership of the equipment remaining with University upon completion of this contract period and any subsequent contract periods. 13. INDEMNITY Each party to this Agreement shall be responsible for its own acts and/or omissions and those of its officers, employees and agents. The Consortium and each Consortium member shall fully indemnify and hold harmless University against all claims arising out 6 of the Consortium's use, commercialization, or distribution of any intellectual property or products that result in whole or in part from this Agreement. 14. RIGHTS IN DATA Any data developed/delivered by Consortium Members for the Spokane Regional Site Selector is only for use within the Site Selector GIS web-based application. University licensing notwithstanding, all data acquired from Consortium members or licensed from commercial entities shall retain its original licensing status. Any GIS data requests initiated by users of the GIS web-based application to the University will be referred back to the original Consortium Member who provided said data. Any data developed/delivered by the University under this Agreement shall be transferred to Consortium with a nonexclusive, royalty-free, irrevocable license to publish, translate, reproduce, deliver, perform, dispose of, and to authorize others to do so; provided, that such license shall be limited to the extent which University has a right to grant such a license. The University shall exert all reasonable effort to advise Consortium, at the time of delivery of data furnished under this agreement, of all known or potential invasions of privacy contained therein and of any portion of such document, which was not produced in the performance of this agreement. Consortium shall receive prompt written notice of each notice or claim or copyright infringement received by University with respect to any data delivered under this Agreement. In making GIS data available to the web based Spokane Regional Site Selector, Consortium Members make no warranty of data accuracy. Consortium Members GIS data is created for informational purposes and as a general planning and management tool. Care was used by Consortium Members during compilation of GIS data and products to insure accuracy, but it may be subject to, in whole or in part, the quality of the source data and outside sources of information. A given Consortium Member may on occasion be shifting GIS data to improve the geographic accuracy. Any data that other Consortium Members build on top of the existing Consortium Member data may require adjustment. The Consortium assumes responsibility for aligning and registering data to the existing Site Selector data, if necessary. GIS data and products may not have been prepared for, or be suitable for, legal, engineering, or surveying purposes. The Consortium Members do not accept responsibility for errors and omissions, and therefore, there are no warranties that accompany this Site Selector data. Users of this information should consult the primary data and information sources to ascertain the usability of this information. This information may be periodically updated. Consortium Members will make every effort to ensure that the Spokane Regional Site Selector has the latest revision of its data. 7 15. ENTIRE AGREEMENT. This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date set forth herein by their duly authorized representatives. 8 AGREEMENT FOR THE SPOKANE REGIONAL SITE SELECTOR (Signature Page) City of Spokane Valley Dated: Mike Jackson, City Manager Attest: Approved as to form: City Clerk Office of the City Attorney 9 Agreement For the Spokane Regional Site Selector (Signature Page) For UNIVERSITY Toni Habegger Associate Vice President for Business & Finance (Signature) Dated: 10 AGREEMENT FOR THE SPOKANE REGIONAL SITE SELECTOR (Signature Page) For Avista Utilities (Print) (Signature) Dated: 11 AGREEMENT FOR THE SPOKANE REGIONAL SITE SELECTOR (Signature Page) ATTEST: BOARD OF COUNTY COMMISSIONERS Clerk of the Board OF SPOKANE COUNTY, WASHINGTON By: SHELLY O'QUINN, Chair DANIELA ERICKSON AL FRENCH, Vice-Chair TODD MIELKE, Commissioner Approved as to form: Dated: Deputy Civil Prosecuting Attorney 12 AGREEMENT FOR THE SPOKANE REGIONAL SITE SELECTOR (Signature Page) CITY OF SPOKANE By: City Administrator Attest: Approved as to form: City Clerk Assistant City Attorney Dated: 13 AGREEMENT FOR THE SPOKANE REGIONAL SITE SELECTOR (Signature Page) GREATER SPOKANE INCORPORATED (Print) Signature) Dated: 14 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 8, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Bid Award - Argonne and Sprague Street Preservation Project#0179, Phase 2 - 2013 Street Preservation Program GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: March 27, 2012 council approved the Pavement Management Plan Update for 2011; October 30, 2012 council approved the 2013 Budget which included $2.054 million for street preservation projects in 2013; Info Memo on March 5, 2013 with 2013 Street Preservation Projects Update; Bid Award on March 12, 2013 for Phase 1 — Sullivan Road Street Preservation Project; Info Memo on April 2, 2013 with 2013 Street Preservation Projects Update; Info RCA on June 11 with an update on the 2013 St Preservation Projects; Info RCA on August 13 with an update on the 2013 Street Preservation Projects; Info RCA on Sept. 17, 2013 with an update on the Argonne and Sprague St. Preservation Project. BACKGROUND: Council approved the Pavement Management Plan Update for 2011 which included a list of recommended street preservation projects for 2013. Council also approved the 2013 Budget which included $2.054 million for the street preservation program in 2013 and the list of proposed street segment candidates was included in the budget. Phase 2 of the 2013 Street Preservation Program consists of the following four federally funded projects: • Sprague Ave — Herald to University • Sprague Ave (EB only) — Havana to Fancher • Sprague Ave — Fancher to Thierman • Argonne Road — Sprague to Broadway The four segments were bundled together as the Argonne and Sprague Street Preservation Project. The project was advertised on August 30 with a provision that delays the start of the project until spring of 2014. Bids were opened on Friday, September 20th. The bid tabulation is attached. OPTIONS: 1) Award the contract to the lowest responsive, responsible bidder, 2) Not award the contract to the lowest responsive, responsible bidder, or 3) provide additional direction. RECOMMENDED ACTION OR MOTION: Move to award the Argonne & Sprague Street Preservation Project, #0179 to Inland Asphalt Co. in the amount of $1,199,568.57 and to authorize the City Manager to finalize and execute the construction contract. BUDGET/FINANCIAL IMPACTS: Council approved $2.054 million in the 2013 Budget for the 2013 Street Preservation projects. The estimated cost for this project is $1,540,613. A federal STP(U) grant will reimburse 86.5% and the $122,431.05 stormwater work will be paid from Fund 402. There are sufficient funds in the 2013 Budget to cover the cost for this project. STAFF CONTACT: Eric Guth, PE - Public Works Director ATTACHMENTS: Argonne and Sprague Street Preservation Project Bid Tabulation BID TABULATION 2013 Street Preservation Project-Phase 2 Project CIP No. 0179 BID OPENING DATE -September 20,2013 10:00 A.M. Spokane _.Valley' Engineer's Estimate Inland Asphalt Spokane Rock Products Poe Asphalt Paving,Inc. Shamrock Paving,Inc. ITEM NUMBER ITEM Unit TOTAL QUANTITY Unit Price Total Cost Unit Price Total Cast Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost SCHEDULE A-Road Work 100 MOBILIZATION LS LS LS 5119,800.00 LS $92,500.00 LS 555,482.17 LS $124,354.68 LS $90,000.00 101 CONSTRUCTION SURVEYING LS LS LS $8,000.00 LS $10,800.00 LS $10,800.00 LS $10,800.00 LS $13,500.00 102 SPCC PLAN LS LS LS $1,000.00 LS $500.00 LS $1,500.00 LS $3,000.00 LS $1,000.00 103 PROJECT TEMPORARY TRAFFIC CONTROL LS LS LS 565,000.00 LS $50,000.00 LS $72,000.00 LS $150,400.00 LS $80,000.00 104 FLAGGERS AND SPOTTERS HR 828 $ 45.00 537,260.00 $45.00 537,280.00 548.00 539,744.00 $45.00 $37,260.00 548.00 539,744.00 105 PORTABLE CHANGEABLE MESSAGE SIGN HR 7,000 $ 4.00 $28,000.00 1.75 512,250.00 $3.00 $21,000.00 $1.75 $12,250.00 $2.00 $14,000.00 106 REMOVE PCC MEDIAN CURB AND ISLAND SY 1 $ 10.00 $10.00 $20.00 $20.00 $15.00 $15.00 $400.00 $400.00 $250.00 $250.00 107 SAWCUT AC PAVEMENT LF-IN 7,529 $ 0.50 $3,764.50 $0.25 $1,882.25 50.35 $2,635.15 $0.25 $1,882.25 $0.35 $2,635,15 108 REMOVE AC PAVEMENT SY 17 $ 15.00 5255.00 535.00 $595.00 $125.00 02,125.00 $8.00 $136.00 $17.50 0297.50 109 SIGNAL&CURB PATCH REMOVAL SY 1,116 $ 15.00 $16,740.00 $5.00 $5,580.00 $2.00 $2,232.00 $4.00 $4,464.00 $17.40 $19,418.40 110 REMOVE PCC CURB AND GUTTER LF 952 $ 7.50 57,140.00 $4.00 $3,808.00 $9.00 $8,568.00 $6.00 $5,712.00 $9.25 58,806.00 111 REMOVE PCC SIDEWALK/DRIVEWAY APPROACH SY 672 $ 7.50 $5,040.00 $15.00 510,080.00 $8.00 35,376.00 55.00 $3,360.00 $12.00 $8,084.00 112 CRUSHED SURFACING TOP COURSE,2 IN DEPTH SY 259 5 6.00 51,554.00 $13.15 $3,405.85 $13.00 $3,367,00 $2.80 $751.10 $6.00 $1,554.00 113 CRUSHED SURFACING TOP COURSE,4 IN DEPTH SY 672 $ 12.00 $8,064.00 $13.00 $8,736.00 $14.00 $9,408.00 .$5.19 $3,487.68 $7.00 $4,704.00 114 CRUSHED SURFACING TOP COURSE,6 IN DEPTH SY 18 $ 16.00 5288.00 $17.00 $306.00 $50.00 $900.00 $8.30 $149.40 $15.15 5272.70 115 CRUSHED SURFACING TOP COURSE,8 IN DEPTH SY 1,116 $ 18.00 520,088.00 918.75 $20,925.00 516.00 017,856.00 510.71 $11,952.36 512.65 $14,117.40 116 PLANING BITUMINOUS ASPHALT,2 IN DEPTH SY 21,210 $ 2.00 $42,420.00 $1.60 $33,936.00 51.70 536,057.00 $3.68 $78,052.80 $3.25 $68,932.50 117 SHIM PLANING BITUMINOUS ASPHALT SY 11,666 $ 1.75 $20,415.50 52.00 523,332.00 01.65 $19,248.90 52.66 $31,031.56 $2.90 $33,831.40 118 PLANING BITUMINOUS ASPHALT,3/8 IN DEPTH SY 17,466 $ 1.00 $17,466.00 $1.40 $24,452.40 $1.05 518,339.30 $1.71 529,866,86 $2.10 $36,678.60 119 HMA CL.112"PG 70-28,0.17 FT.DEPTH SY 50,267 $ 8.00 5402,136.00 $7.30 5366,949.10 57.65 $384,542.50 57.99 5401,633.33 58.50 5427,269.50 120 HMA CL.112"PG 70-28,0.17 FT.DEPTH,MISC.HMA SY 14 5 50.00 5700,00 550.00 5700.00 570.02 0989.28 $163.27 52,285.78 540,00 5560.00 121 HMA CL.1/2"PG 70-28,PRE-LEVEL PATCH TN 500 $ 50.00 $25,000.00 569.00 $34,500.00 580.73 $40,365.00 580.03 540,015.00 $90.00 545,000.00 122 HMA CL.1/2"PG 70-28.0.50 FT.DEPTH,SIGNAL PATCH SY 1,116 0 45.00 $50,220.00 $30.00 $33,480.00 032.87 $36,682.92 526.81 $29,919.96 $32.00 $35,712.00 123 JOINT ADHESIVE LF 11,878 $ 0.50 55,939.00 50.65 $7,720.70 50.75 58,908.50 50.55 310,215.08 $1.00 $11,878.00 124 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALC 1 $ (1.00) (01.00) ($1.00) ($1.00) 1 ($1.00) 1 (51.00) 1 ($1.00) 125 COMPACTION PRICE ADJUSTMENT CALC 1 $ (1.00) ($1.00) ($1.03) ($1.00) ($1.00) ($1.00) ($1.051. ($1.00) ($1.001 (51.001. 126 EROSION CONTROL LS 1 LS $4,000.00 $2,000.02 $2,000.00 $2,000.00 $2,000.00 $3,500.00 $3,500.00 $2,800.00 $2,800.00 127 CEMENT CONC,TRAFFIC CURB&GUTTER LF 998 $ 30.00 529,940.00 031,03 $30,938.00 $31.00 530,938.00 $30.95 330,588.10 $32.00 $31,936.00 128 CEMENT CONC.SIDEWALK SY 224 $ 50.00 $11,200.00 $45.85 $10,270.40 $46.00 $10,304.00 $45.82 $10,263.68 $47.00 $10,528.00 129 DETECTABLE WARNING SURFACE SF 10 $ 25.00 $250.00 $22.00 $220.00 $22.00 $220.00 522,00 $220.00 $25.00 5250.00 130 CEM.CONCR.CURB RAMP TYPE PARALLEL A EACH 8 5 1,000.00 $8,000.00 $1,100.00 $8,800.00 $1,100.00 58,800.00 $1,100.00 $8,800.00 51,200.00 $9,600.00 131 CEM.CONCR.CURB RAMP TYPE SINGLE DIR.A EACH 2 $ 1,000.00 52,000.00 $900.00 $1,800.00 5900.00 51,800.00 $900.00 51,800.00 5950.00 51,900.00 132 CEM.CONCR.CURB RAMP TYPE PERPENDICULAR A EACH 1 $ 1,000.00 91,000.00 5900.00 5900.00 $900.00 $900.00 $900.00 $800.00 $950.00 $950.00 133 CEM.CONCR.CURB RAMP TYPE CUSTOM SDA EACH 8 5 1,000.00 $8,000.00 $1,100,00 $8,800.00 $1,100.00 $8,800.00 51,100.00 58,800.00 $1,200.00 $9,600.00 134 CEM.CONCR.CURB RAMP TYPE CUSTOM PB EACH 8 $ 1,000.00 $6,000.00 $2,000.00 $12,000.00 $2,000.00 $12,000.00 $2,000.00 $12,000.00 $2,100.00 $12,600.00 135 CEM.CONCR.CURB RAMP TYPE CUSTOM PA EACH 7 $ 1,000.00 57,000,00 51,850.00 $11,550.00 51,650.00 311,550.00 $1,550.00 $11,550.00 $1,700.00 $11,800.00 136 CEMENT CONCRETE PEDESTRIAN CURB LF 677 5 16.00 512,186.00 519.00 $12,863.00 $19.00 912,863.00 $19.00 $12,663.00 $20.00 $13,540.00 137 ADJUST EXISTING MANHOLE EACH 23 5 500.00 $11,500.00 $400.00 $9,200.00 $450.00 $10,350.00 $400.00 59,200.00 $440.00 $10,120.00 138 ADJUST EXISTING CATCHBASIN OR DRYWELL EACH 33 $ 350.00 $11,550.00 $400.00 $13,200.00 5450.00 $14,850.00 $400,00 $13,200.00 $500.00 $16,500.00 139 ADJUST UTILITY VAULT EACH 7 $ 200.00 51,400.00 5400.00 52,800.00 $500.00 $3,500.00 $750.00 55,250.00 $1,200.00 $8,400.00 140 ADJUST GAS VALVE EACH 7 3 200.00 51,400.00 3350.00 $2,450.00 $225.00 $1,575.00 $390.00 $2,730.00 $325.00 $2,275.00 141 ADJUST VALVE BOX EACH 43 5 200.00 $8,600.00 5350.00 $15,050.00 $225.00 $9,875.00 $390.00 $16,770.00 5325.00 013,975.00 142 MONUMENT CASE AND COVER EACH 2 $ 350.00 $700.00 5350.00 $700.00 $225.00 5450.00 $400.00 $800.00 $450.00 $900.00 143 SOD INSTALLATION SY 64 $ 15.00 5960.00 $10.00 $640.00 510.00 5640.00 510.00 5640.00 $15.00 $960.00 144 TOPSOIL,TYPE C SY 64 $ 10.00 $840.00 38.00 $512.00 $8.00 $512.00 $8.00 $512.00 $12.00 $768.00 145 BARK INSTALLATION SY 9 5 10.00 $90.00 $20.00 $180.00 if 3200.00 $1,800.00 $20.00 5180.00 530.00 5270.00 146 CONDUIT PIPE,2 IN.DIAM. LF 346 $ 30.00 510,380.00 $15.00 05,190.00 515.00 $5,190.00 $30.00 $10,380.00 $16.00 $5,536.00 147 JUNCTION BOX,TYPE 8 EACH 4 $ 2,000.00 58,000,00 51,400.00 05,600.00 $1,400.00 $5,600.00 $1,607.00 36,428.00 51,500.00 96,000.00 148 JUNCTION BOX,TYPE 2 EACH 3 $ 600.00 51,800.00 $750.00 $2,250.00 $750.00 $2,250.00 $722.00 $2,166.00 $800.00 $2,400.00 148 INDUCTION LOOP,TYPE 3 EACH 47 $ 500.00 $23,500.00 $525.00 $24,675.00 $525.00 $24,675.00 $425.00 $19,975,00 $555.00 $26,085.00 150 TRAFFIC SIGNAL SYSTEM MODIFICATIONS LS LS LS $12,000.00 LS 52,950.00 LS 52,950.00 LS 04,000.00 LS $3,100.00 151 REMOVING PAINT LINE LF 5,000 $ 0.50 $2,500.00 $1.17 $5,850.00 $1.17 55,850.00 $1.17 $5,850.00 51.25 56,250.00 152 REMOVING PAINTED TRAFFIC MARKING EACH 10 $ 100.00 51,000,00 5185.00 51,850.00 $185.00 $1,850.00 $185.00 $1,850.00 0195.00 $1,950.00 153 TEMPORARY PAVEMENT MARKING LF 19,832 $ 0.30 55,949.60 50.25 $4,958.00 50.20 53,966.40 $025 04,958.00 $0.30 $5,949.80 154 PAINT LINE LF 10,301 $ 1.00 510,301.00 $0.10 $1,030.10 $0.15 $1,545.15 $0.09 $927,09 $0.10 51,030.10 155 PAINTED WIDE LANE LINE LF 3,440 $ 1.50 55,160.00 50.30 $1,032.00 $0.50 51,720.00 3029 $997.60 50.35 91,204.00 156 DURABLE Cl INLAY TAPE-LANE LINE LF 18,057 $ 2.00 036,114.00 31.33 $24,015.81 $1.40 $25,279.80 $1.33 $24,015.81 $1.40 $25,279.80 157 DURABLE CI INLAY TAPE-WIDE LANE LINE LF 3,891 5 5.00 518,455.00 $5.31 $19,599.21 $5.35 $19,746.85 $5.31 $19,599.21 $5.60 $20,669.60 158 PLASTIC TRAFFIC ARROW EACH 13 5 250.00 53,250.00 5121.00 $1,573.00 $125.00 $1,625.00 $120.19 $1,562.47 $125.00 $1,625.00 159 PLASTIC TRAFFIC LETTER EACH 12 $ 200.00 $2,400.00 $74.00 $888.00 $74.00 5888.00 $73.85 0886.20 k 382.00 $960.00 180 PLASTIC STOP LINE LF 189 $ 10.00 $1,890.00 $17.10 $3,231.90 $18.00 $3,402.00 $17.10 $3,231.90 $19.00 $3,402.00 161 PLASTIC CROSSWALK LINE SF 1,408 $ 10.00 514,080.00 $8.60 $12,108.80 $9.00 $12,672.00 $8.60 $12,108.80 $5.00 $12,672.00 162 PLAS DC BICYCLE LANE SYMBOL EACH 6 $ 320.00 $1,920.00 5291.00 01,746.00 5291.00 $1,746.00 $290.73 $1,744.38 5305.00 51,830.00 TOTALSOHA S1,171,413.0 ,284,925.06 $1,243,938.25' BID TABULATION 2013 Street Preservation Project-Phase 2 Project CIP No. 0179 BID OPENING DATE -September 20,2013 10:00 A.M. Spokan e .Valley' DBE Goal 8% Declared DBE Amount DBE% Addendums acknowledged Bid deposit surely bond Mobilization%of total *Bidder addition error Yes Yes 7.9% 8% 5106,000.00 8.8% Yes Yes 4.7% 8% $100,000.00 8.3% Yes Yes 9.2% 8% 5199,510,00 14.5% Yes Yes 6.4% 8% 9115,000.00 8.2% Engineer's Estimate Inland Asphalt Spokane Rack Products Poe Asphalt Paving,Inc. Shamrock Paving,Inc. ITEM NUM ER ITEM Unit OUgNTITY Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost SCHEDULE B-Stone Drain Work 200 STORM TRENCH SAFETY SYSTEM LS LS LS $ 1,500.00 LS $2000.00 LS $1,500.00 LS $1,500.00 LS $500.00 201 SAWCUT AC PAVEMENT-STCRMWATER PATCH LF-IN 4,045 $ 0.50 $2,022.50 0.25 01,011.25 $1.00 $4,045.00 $025 $1,011.25 $0.35 $1,415.75 202 REMOVE AC PAVEMENT-SW SY 18 $ 15.00 $270.00 $5.00 $90.00 $25.00 $450.00 $7.00 $126.00 $20.00 $300.00 203 STORM WATER PATCH REMOVAL SY 355 $ 15.00 $5.325.00 $4.00 $1,420.00 $7.00 52,485.00 $7.00 $2,485.00 $17.50 $6,212.50 204 REMOVE PCC CURB AND GUTTER-SW LF 241 $ 7.50 $1,807.50 $4.00 $964.00 $13.00 $3,133.00 $8.00 $1,928.00 $9.25 $2,229.25 205 REMOVE PCC SIDEWALK/DRIVEWAY APPROACH-SW SY 180 $ 7.50 $1,395.00 $15.00 $2,790.00 $8.00 $1,488.00 $11.00 $2,046.00 $11.70 $2,176.20 206 REMOVE EXISTING CATCHBASIN/INLET EACH 0 $ 500.00 $4,500.00 $300.00 $2,700.00 $350.00 $3,150.00 $400.00 $3,600.00 $600,00 $5,400.00 207 ABANDON EXISTING DRYWELL EACH 2 $ 2,000.00 $4,000.00 $300.00 $600.00 $400.00 $800.00 $1,900.00 $3,800.00 $800.00 $1,600.00 208 CRUSHED SURFACING TOP COURSE,2 IN DEPTH SY 52 $ 6,00 $312.00 $13.15 $683.80 $37.50 $1,950.00 $2.90 $150.80 $6.00 $312.00 209 CRUSHED SURFACING TOP COURSE,4 IN DEPTH SY 186 $ 12.00 52,232.00 $13.00 $2,418.00 $30.00 $5,580.00 $5.35 $995.10 $7.00 $1,302.00 210 CRUSHED SURFACING TOP COURSE,8IN DEPTH SY 355 $ 18.00 06,390.00 $19.00 $6,745.00 925.00 $8,875.00 $10.52 $3,734.60 012.05 $4,490.75 211 HMA CL.112"PG 70-28,0.50 FT.DEPTH.SW PATCH SY 355 5 45.00 515,975.00 $30.00 $10,650.00 $39.00 $13,845.00 $33.68 $11,956.40 $31.80 $11,289.00 212 HMA CL.112"PG 70.28,0.17 FT.DEPTH,MISC HMA SY 18 $ 50.00 $900.00 $50.00 $900.00 $216.55 $3,897.90 $109.65 $1,973.70 $37.80 $680.40 213 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALC 1 5 - $0.00 (51.00), -$1.00 ($1.00) -$1.00 ($1.00) 214 COMPACTION PRICE ADJUSTMENT CALC 1 $ - $0.00 ($1.03) -$1.00 ($1.00) -$1.00 ($1.00) 215 PVC STORM SEWER PIPE,10 IN.DIAM LF 194 $ 60.00 $11,640.00 $20.00 53.880.00 $45.00 $8,730.00 $50.00 $9,700.00 $42.00 $8,148.00 216 DUCTILE IRON STORM SEWER PIPE,10 IN.DIAM LF 38 $ 60.00 $3,040.00 $50.00 $1,900.00 $68.00 $2,584.00 565.00 $2,470.00 $68.00 $2,584.00 217 EXISTING DRYWELL CONNECTION EACH 17 $ 500.00 58,500.00 $600.00 010,200.00 $220.00 53,740.00 $300.00 $5,100.00 $800.00 $13,600.00 218 PRECAST CONCRETE DRYWELL,TYPE B EACH 1 $ 4,500.00 $4,500.00 $3,000.00 $3,000.00 $2,600.00 $2,600.00 $1,900,00 51,800,00 $5,900.00 $5,900.00 219 REPLACE CONE EACH 8 $ 500.00 54,000.00 $750.00 $6,000.00 $1,100.00 $8,800.00 $500.00 $4,000.00 $1,600.00 $12,800.00 220 PLUG PIPE EACH 2 5 50.00 $100.00 $75.00 $150.00 $500.00 $1,000.00 $1,500.00 $3,000.00 $225.00 $450.00 221 CATCH BASIN,TYPE 1 EACH 20 5 2,500.00 550,000.00 $1,300.00 $26,000.00 51,600.00 $32,000.00 $600.20 $12,000.00 $1,600.00 $32,000.00 222 SPILL CONTROL SEPARATOR EACH 20 5 500.00 510,000.00 $300.00 $6,000.00 $255.00 $5,100.00 $200.00 $4,000.00 $300.00 $6,000.00 223 CONNECT EXISTING PIPES TO CB EACH 1 $ 500.00 $500.00 $525.00 $525.00 $185.00 $185.00 $400.00 $400.00 $200.00 $200.00 224 INSTALL TYPE 1 FRAME AND VANED GRATE EACH 19 S 250.00 $4,750.00 $450.00 $8,550.00 $500.00 $9,500.00 $395.00 $7,505.00 $675.00 $12,825.00 225 INSTALL TYPE 3 FRAME AND VANED GRATE EACH 1 $ 250.00 $250.00 $450.00 $450.00 $500.00 $500.00 $395.00 $395.00 $675.00 $675.00 226 INSTALL TYPE 4 FRAME AND SOLID LID EACH 17 $ 250.00 $4,250.00 $475.00 $8,075.00 $500.00 $8,500.00 5412.00 57,004.00 5675.00 $11 475.00 227 CEMENT CONC.TRAFFIC CURB&GUTTER-SW LF 241 $ 25.00 $6,025.00 $31.00 $7,471.00 $30.57 67,367.37 $30.57 $7,367.37 $32.00 $7,712.00 228 CEMENT CONCR.SIDEWALK-SW SY 186 $ 35.00 $6,510.00 $34.00 $6,324.00 $33.66 $6,280.76 $33.86 $6,260.76 $35.25 $6,556.50 229 SOD INSTALLATION SY 52 5 15.00 9780.00 $10.00 $520.00 $10.00 $520.00 $12.00 $624.00 $15.00 $780.00 230 TOPSOIL TYPE C SY 52 S 10,00 6520.00 58.00 $416.00 $8.00 6416.00 $16.00 5832.00 012.00 $624.00 �r TOTAL SCHEDULE B '7E $ 161,994.00 $122,431.05 $149,000.03 $107,862.98 $160,295.35 TOTAL(SchA+B) IL $1,333,407.60 $1,199,568.57 $1,211,614.00 $1,372,788.04, _ $1,404,233.60 DBE Goal 8% Declared DBE Amount DBE% Addendums acknowledged Bid deposit surely bond Mobilization%of total *Bidder addition error Yes Yes 7.9% 8% 5106,000.00 8.8% Yes Yes 4.7% 8% $100,000.00 8.3% Yes Yes 9.2% 8% 5199,510,00 14.5% Yes Yes 6.4% 8% 9115,000.00 8.2% CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 8, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Horizon 2040 Chapter 4 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Presentation on Horizon 2040 by Kevin Wallace, Executive Director of the Spokane Regional Transportation Council (SRTC) on September 3, 2013; Admin Report on Horizon 2040 on September 24, 2013. BACKGROUND: At Council's September 24 meeting staff provided a presentation on how the draft Horizon 2040 plan would affect future federal funding for Spokane Valley projects. Staff stated that a draft set of comments on the draft Chapter 4 of the Horizon 2040 plan had been developed. Council requested to see the comments and to develop a set of more specific recommendations for their review. On September 30 SRTC issued a revised version of Chapter 4 of the Horizon 2040 plan. Staff reviewed this latest version and many of the previously developed comments have been addressed. Overall, the revised chapter looks good. It provides more flexibility in the region's use of future federal funds. Items that have changed are as follows: 1) The identification of specific Neighborhood Corridors was removed. This list was confusing when compared to the Urban Corridors list. Therefore, the neighborhood level corridors will be identified at a later date through the Transportation Programs planning process. 2) The identification of specific Freight Corridors has been removed. SRTC decided there has already been a lot of study on freight corridors through the Inland Pacific Hub study and a separate designation in Horizon 2040 was not necessary. 3) The only listing of specific corridors is the Top Urban Transportation Corridor category. The Sprague-Appleway corridor is in this list. According to SRTC staff, the Argonne and Pines corridors ranked high in the Urban category but the final list was limited to only the top few. Below are the comments that staff would propose to SRTC for Council consideration: 1) Since the Regional Freight Priority Network "includes all T-1/T-2 routes in the Freight and Goods Transportation System", Map 3.4 should be updated based on Spokane Valley's recent submittal to WSDOT showing an update to the city's FGTS routes. For example, based on recent classification counts the following two corridors have been identified as T-1 and T-2 routes: Sullivan Road — Sprague to Trent, Pines Road — Sprague to Mansfield. 2) The Barker Road Corridor from Appleway Avenue to Trent Avenue (SR 290) should be included as a Freight Corridor. There are two regionally significant projects identified in the plan near each end of this corridor; #4 Barker Rd Overpass at Trent and #14 Interstate 90 — Barker Rd I/C. With the availability of prime, developable industrial zoned properties and these two regionally significant projects, the corridor will see a significant increase in traffic including freight. This will likely push this current T-3 route (-3.3 million gross tons of freight annually) into the T-2 category (4- 10 million tons annually). This corridor directly connects SR 290 with Interstate 90 is used as a bypass route in lieu of Hwy 95 through Coeur d'Alene. 3) The Sullivan Rd Bridge project #31, identified in the Long-Term list of Regionally Significant projects (Table 4.12), should be moved up to the Mid-Term list shown in Table 4.11. It would be more prudent to have this bridge widening work completed prior to the completion of the Bigelow Gulch Project 6 and the traffic volumes increase on this corridor. 4) The Funding Targets for the Transportation Programs identified in Table 4.13 seem disproportionate. For example, of the $41.8 million Average Annual Funding Target 23% ($9,500,000/year) is shown for the Nonmotorized (bicycle/pedestrian) category while only 20% ($8,200,000/year) is shown for Road Capital. Another 18% ($7,500,000/year) is shown for the TSMO (Transportation Systems Management and Operations) category. It is recommended that a larger share of the Transportation Programs funds be allocated to the Road Capital category so as to increase economic development within the region or put more of these funds towards preservation of our existing transportation network. SRTC has asked that we let them know soon of any significant concerns or comments related to this draft Chapter 4 so they can discuss it with the SRTC Board at their October 10 meeting. Other minor comments can still be provided during the public comment period. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Comments from Council is desired to assist staff in providing feedback to SRTC on the draft Chapter 4 of the Horizon 2040 plan. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Steve M. Worley, P.E. — Senior Capital Projects Engineer Eric Guth, P.E. — Public Works Director ATTACHMENTS: List of Key Points from Chapter 4 Horizon 2040, Map 4.3, Spokane Valley's updated FGTS map, Tables 4.10, 4.11 and 4.12 listing Regionally Significant Projects, and Table 4.13 Transportation Programs 2014-2040 A few Key Points excerpted from Horizon 2040 Chapter 4 "This [financial] analysis should in no way be construed to be an actual forecast of individual programs or projects, but rather an order of magnitude analysis of funds that could be reasonably available for transportation investments during the planning years of Horizon 2040." "The programs and projects that provide the greatest benefit to the most people over the longest time for the lowest cost were included as part of the scenario evaluation described later in this chapter." "The types of funding that were tracked for local funding forecasts included local property taxes, gas tax, special levies, State Highway Distribution Accounts, and Federal Surface Transportation Program funding." "There were a few local options that were considered for use during the next twenty years. Those include: local vehicle registration fees, local option sales tax, and exercising the remaining three tenths of one percent of the local option sales tax for public transportation. ...and a countywide transportation benefit district" "[The selected financial]scenario includes an additional three tenths of one percent in sales tax revenue for Spokane Transit but no other new or additional revenue sources." With regard to regionally significant projects, "It is important to note that although a project may not meet the definition of regionally significant, that does not infer anything about the importance of the project to the region, nor does it impact the project's ability to receive future federal or state grants." "...it is anticipated that local jurisdictions will need to identify local options for street and road improvements. The projected revenues do not fund road and bridge maintenance and preservation at a state of good repair." "To be proactive and limit the decline in transportation system performance, it is important that jurisdictions collectively work to construct projects that meet the priority transportation needs identified in this plan." "Projects that do not address the strategies or align with the regional corridors are not necessarily precluded for funding. However, based on the Horizon 2040 Strategies discussed in this plan, those projects may not be as competitive in SRTC's future calls for projects." Map 4.3 Regional Freight Priority Network Regional Freight Priority Networks II _, I- Truck -- t,..r Rail ; °- - Airports Deer Park i, i s L '-',k - I f L, (raj" 1 f 4 A 'i \ �n: nP SSk n +$'..,_, ..,lie Airway -, :,, [r,-- ail y' Librifty - Fai rail it '' Lake - ,,; . 1 Moical 1 Lake .j-__ re/ 1 Cheney , I __ Rockford i L Spangle / d 41 �; ° A — �- � ,? - __ FaIr1 Bki 1 I , y / J.=C1 --' Ii r Waverly J --_ro I t S c, 1 2 3 4 ' m i Lalali fVIlleS Table 4.10 Horizon 2040 Short-Term Regionally Significant Projects 2014-2020 Project Number Project Description Jurisdiction Project Cost(2014$) Year of Expenditure Cost* 1 21st Ave.-Hazelwood to Lawson Extend road and widen to 3 lanes City of Airway Heghts $7,594,000 $7,817,934 2 Riverside Drive Phase 2 Extension of Riverside Dr.from Sherman to Trent&Perry City of Spokane $6,510,000 $6,510,000 3 North Indian Trail Kathleen to Barnes Widen to four lanes with center turn lane City of Spokane $3,000,000 $3,205,030 4 Barker Rd.Overpass Reconstruct Barker Rd.to pass over three BNSF tracks and SR 290 City of Spokane Valley $26,000,000 $29,208,846 5 Bigelow Gulch Rd.Project 2 urban boundary to East Weile St. Widen to four lanes with center turn lane Spokane County $10,955,000 $12,389,086 6 Bigelow Gulch Rd.Project 3- East Weile to Jensen Widen to four lanes with center turn lane Spokane County $4,553,518 $4,952,000 7 Bigelow Gulch Rd.Project 4- Old Argonne Rd to Evergreen Rd Widen to four lanes with center turn lane Spokane County $14,257,569 $14,678,000 8 Bigelow Gulch Rd.Project 4A Forker Connector Bigelow Gulch overpass at Forker Rd Spokane County $6,115,660 $6,296,000 9 HPTN G2-Central City Line Construct a Modem Electric Trolleybus from Browne's Addition to Gonzaga University to Spokane Community College STA $63,563,718 $71,408,572 10 South Valley Corridor Preservation HPT network corridor preservation STA $4,450,706 $5,000,000 11 West Plains Transit Center Park&ride transit center in the vicinity of 1-90 Exit 272 STA $11,571,837 $13,000,000 12 Interstate 90-Medical Lake I/C Interchange modifications WSDOT $25,000,000 $27,634,432 13 Interstate 90-Geiger I/C Interchange modifications WSDOT $10,000,000 $11,573,445 14 Interstate 90-Barker Rd I/C Construct general purpose lanes and replace Barker Rd 1/C WSDOT $26,500,000 $29,969,036 15 Interstate 90 Barker 1/C Vic.to Harvard VC Vic. Construct general purpose lanes WSDOT $32,000,000 $38,856,707 16 NSC Spokane River to Francis Ave. Phase 1 Construct new 4 lane section between Francis and the Spo- kane River including railroad realignment and Wellesley I/C. Also includes intersection improvements on Wellesley. WSDOT $230,000,000 $260,108,613 17 Interstate 90 Freya WB Off Ramp modifications WSDOT $3,900,000 $4,136,258 Subtotal FINAL DRAFT Horizon 2040•Chapter 4 How We'll Get There $485,972,007 $546,743,960 4-27 Table 4.14 Horizon 2040 Mid-Term Regionally Significant Projects 2021-2030 Protect Number Project Description F Jurisdiction Project Cost(21)14$)' Year of Expenditure Costs* 18 SR27/SR290 Underpass Construct underpass for vehicular traffic under BNSF tracks City of Spokane Valley $16,000,000 $18,275,802 19 Bigelow Gulch Rd. Project 5-Forker Connector Widen Forker from Progress to Bigelow Gulch Rd to four lanes with center turn lane Spokane County $10,952,354 $12,353,000 20 Bigelow Gulch Rd.Project -Forker Connector Widen Forker to four lanes with center turn lane from Evergreen to Wellesley,including intersection improvements at Wellesley and Sullivan Spokane County p �' $8,925,510 $10,195,054 21 South Valley Corridor Preservation HPTN corridor preservation STA $4,450,706 $5,000,000 22 NSC Spokane River to Francis Phase 2 Construct full interchanges and roadway Phase 2 g y WSDOT $70,000,000 $28,000,000 $83,625,191 $31,816,080 23 SR 904/Betz Road to 190 Construct passing lanes and turn lanes where required WSDOT 24 I'US 395 from Half Moon Rd. to Stevens Co. Line Construct passing lanes WSDOT $10,000,000 $12,755,335 25 Interstate 90-Henry Road VC Replace Greenacres I/C with one at Henry Road WSDOT $26,500,000 $34,352,039 26 NSC Trent Ave.to Spokane River Phase 1 Construct interchange and roadway for half of facility WSDOT $155,500,000 $204,804,878 27 NSC Inerstate 90 North Access Connection Phase 1 Construct interchange and roadway for half of facility g y ' WSDOT $190,000,000 $254,190,168 28 NSC Collector Distributor System Phase 1 Reconstruction 1-90 with C/D system-Phase 1 y WSDOT $82,000,000 $109,703,125 4-28 Subtotal $602,328,570 FINAL DRAFT Horizon 2040 • $777,070,672 Chapter 4 How We'll Get There Table 4.12 Horizon 2040 Long-Term Regionally Significant Projects 2031-2040 Protect Number Project Description Jurisdiction Project Cost(2014$) Year of Expenditure Cost** 29 Riverside Drive Phase 3 Design and construct new connecting roadway Sherman to Sprague,along Erie ROW City of Spokane $6,000,000 $9,272,675 30 Latah Bridge Improve capacity/rehabilitate City of Spokane I $20,000,000 $30,908,918 31 Sullivan Rd.Bridge Construct new bridge over Trent and BNSF railroad tracks Spokane Valley $13,300,000 $23,521,511 32 NSC-190 North Access Connection Phase 2 Construct interchange and roadway for half of facility WSDOT $187,000,000 $265,712,462 33 US 195-Hatch Rd. I/C and Meadow Lane 1/C Corridor design,right of way and access control,construct Meadow Lane and HatchRD I/C's WSDOT $71,OOO,O00 $102,353,373 34 NSC Collector Distributor System Phase 2 Reconstruction 1-90 with CID system Phase 2 WSDOT $230,000,000 $341,121,380 35 NSC-Trent Ave.to Spokane River Phase 2 Construct interchange and roadway for half of facility WSDOT $155,500,000 $233,857,422 Subtotal Total(2014-2040) As a result of the modeling analysis of the projects in the Preferred Scenario, volume-to-capacity ratios were examined and are illustrated in Map 4.12. For comparative purposes, please see similar maps for the 2010 Base (Map 3.4) and the 2040 No-Build (Map 3.5) in Chapter 3. FINAL DRAFT Horizon 2040 a Chapter 4 How We'll Get There $682,800,000 $1,006,747,740 $1,771,100,577 $2,330,562,372 4-29 Financially Constrained Programs Those projects not listed in the above Tables 4.10 — 4.12 but that are deemed important to the region are grouped into the following programs. Funding targeted for bicycle and pedestrian facilities, regional transportation planning efforts, safety and traffic management projects as well as transportation demand management programs is projected at more than $33 million per year, totaling approximately $1.1 billion for 2014-2040. While the funding amounts listed in the Strategies and in the Program summaries below are targets, funding at these levels is subject to availability through the various Federal and state grant programs and from local revenue mechanisms. Every effort will be made by SRTC in close coordination with the regional jurisdictions to meet these targets,whether through calls for projects or by working with them to establish new options for local revenues. A summary of the financially constrained list of programs is provided in Table 4.13. Table 4.13 Horizon 2040 Transportation Programs 2014-2040 Program Total Funding Target (YOE$) Average Annual Funding Target HPT $65,700,000 T $2,400,000 Nonmotorized $256,900,000 $9,500,000 Planning $7,700,000 $300,000 Road Capital $220,900,000 $8,200,000 Safety/Security $84,300,000 $3,100,000 TOM $8,000,000 $300,000 Transit $284,700,000 $10,500,000 TSMO $202,000,000 $7,500,000 Total $1,130,200,000 $41,800,000 Descriptions of the programs listed in Table 4.13 follows: FINAL DRAFT Horizon 2040• Chapter 4 How We'll Get There High Performance Transit(HPT)Program The High Performance Transit Program includes HPT network elements, additional park & rides, transit centers, and passenger amenities as well as maintenance facilities. Some of the transit program projects include but are not limited to: • Monroe-Regal HPT Corridor • Division HPT Corridor • Cheney HPT Corridor • Sprague HPT Corridor This program supports Horizon 2040 Strategy 4. Nonmotorized Program The nonmotorized program includes the addition of approximately 60 miles of bike lanes, shared use paths and signage as well as sev- eral trail and bridge projects. The program also targets the infill of more than 330 miles of pedestrian sidewalk gaps in the region.The nonmotorized program support Horizon 2040 Strategy 7. Examples of nonmotorized projects include: CITY OF SPOKANE VALLEY Appleway Trail Spokane Valley-Millwood Trail(in partnership with the City of Spokane) North Greenacres Trail University Overpass CITY OF SPOKANE University District Bridge Fish Lake Trail gap Centennial Trail gap from Boone Ave at Summit Blvd to the west side of the TJ Meenach Bridge Ben Burr Trail gap from Liberty Park to Centennial Trail Centennial Trail at Mission Ave. crossing Post Street Bridge 4-31 City of Spokane Valley Freight and Goods Transportation System Recommended 2013 Classifications (Based on Annual Freight Tonnages) 8524065 6295929 Sharp 644839 7032 785980 Sol ane �VUalley July 2,2013 Legend Gross Tons of Freight Annually: T1 (>10 Million) T2 (4- 10 Million) T3 (300,000-4 Million) T4 (100,000-300,000) DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of October 3,2013; 9:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Oct 15,2013, Study Session Format,6:00 p.m. [due Mon, Oct 7] 1. Comp Plan Draft Docket—Lori Barlow (20 minutes) 2.Advance Agenda (5 minutes) 3. Info Item: St.Vacation Proposal 13400 Block of Alki(C.Janssen) [*estimated meeting: minutes] Oct 17, 2013, 6-8 p.m. AWC Regional Meeting, Spokane, Wa. Red Lion Inn at the Park Oct 22,2013,Formal Meeting Format,6:00 p.m. [due Mon, Oct 14] Oct Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. Consent Agenda(claims,payroll,minutes,Resolution set PC Hearing for St Vacation-Janssen) (5 mins) 2. Second Reading Ordinance 13-015 Amending 2013 Budget—Mark Calhoun (10 minutes) 3. Second Reading Ordinance 13-016 Adopting 2014 Budget—Mark Calhoun (10 minutes) 4.Admin Report: Proposed Street Vacation( STV 2013-0001Alki)—Marty Palaniuk (15 minutes) 5.Admin Report: Balfour Park/Library Conceptual Plan—Mike Stone (15 minutes) 6.Admin Report: Library Capital Facility Area—Cary Driskell (10 minutes) 7.Advance Agenda (5 minutes) 8. Information Only: Dept Reports;Planning Commission Minutes [*estimated meeting: 75 minutes] Oct 29,2013, Study Session Format,6:00 p.m. [due Mon, Oct 23]] ACTION ITEMS: 1. Resolution Establishing Library Capital Facility Area—Cary Driskell (10 minutes) 2.Motion Consideration: Balfour Park/Library Conceptual Plan—Mike Stone (15 minutes) NON-ACTION ITEMS: 3. Lodging Tax Advisory Committee Recommendations to Council—Mark Calhoun (20 minutes) 4.AWC Resolution and Interlocal—John Whitehead (15 minutes) 5.Advance Agenda (5 minutes) [*estimated meeting: 65 minutes] Nov 5,2013 Meeting Cancelled (election night) Nov 12,2013,Formal Meeting Format,6:00 p.m. [due Mon,Nov 4] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.First Reading Ordinance for Street Vacation(STV 2013-0001 Alki)—Marty Palaniuk (15 minutes) 3. Resolution approving Interlocal Agreement with AWC—John Whitehead (10 minutes) 4.Motion Consideration: Approval of Comprehensive Plan Docket—John Hohman (15 minutes) 5.Admin Report: 2014 Fee Resolution—Mark Calhoun (15 minutes) 6.Advance Agenda (5 minutes) [*estimated meeting: 65 minutes] Nov 13—16:NLC Conference,Seattle Draft Advance Agenda 10/3/2013 2:58:54 PM Page 1 of 2 Nov 19,2013, Study Session Format,6:00 p.m. [due Mon,Nov 11] Nov Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1.Advance Agenda (5 minutes) [*estimated meeting: minutes] Nov 26 2013,Formal Meeting Format,6:00 p.m. [due Mon,Nov 18] Oath of Office to Councilmember Position#1 (completing term vacated by B.Grassel) (5 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Ordinance for Street Vacation(STV 2013-0001Alki)-Marty Palaniuk (10 minutes) 3. Information Only: Dept Reports; Planning Commission Minutes [*estimated meeting: minutes] Dec 3,2013, Study Session Format, 6:00 p.m. [due Mon,Nov 25) 1.Advance Agenda (5 minutes) Dec 10,2013,Formal Meeting Format,6:00 p.m. [due Mon,Dec 2] Dec Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes) 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Proposed Resolution Amending Fee Resolution for 2014—Mark Calhoun (10 minutes) 3.Motion Consideration: Lodging Tax Allocations for 2014—Mark Calhoun (25 minutes) 4.Advance Agenda (5 minutes) [*estimated meeting: 50 minutes] Dec 17,2013,Study Session Format,6:00 p.m. [due Mon,Dec 9] Oath of Office to Councilmembers (Positions 1, 4, 5, 7) (10 minutes) 1.Mayoral Appointments to Planning Commission(2 positions set to expire 12-31-2013) (5 minutes) 2.Mayoral Appointments to LTAC (2 positions set to expire 12-31-2013) (5 minutes) 3.Advance Agenda (5 minutes) [*estimated meeting: 25 minutes] Dec 24,2013 no meeting—Christmas Eve Dec 31,2013 no meeting—New Year's Eve January 7,2014, Study Session Format,6:00 p.m. [due Mon,Dec 30] 1. Council Officer Elections (select Mayor and Deputy Mayor)—Chris Bainbridge (10 minutes) OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appt.,Mayoral committee appt's for 2014 Legislative Agenda ADA Transition Plan Park& Recreation Master Plan Avista Electrical Franchise PEG Funds(Education) Budget Workshop/Retreat(tentative Feb 18,2014) Public Safety Contract,Proposed Amendment Coal Train EIS Townhouses in Garden Office Decant Facility Bid Award Future Acquisition Areas *time for public or Council comments not included Draft Advance Agenda 10/3/2013 2:58:54 PM Page 2 of 2 Spoka01°°9\ftrifta, ne 4000 Valley 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall®spokanevalley.org Memorandum To: Mike Jackson, City Manager From: Mark Calhoun, Finance Director 'AL Date: September 19, 2013 Re Finance Department Activity Report —August 2013 Following is information pertaining to Finance Department activities through the end of August 2013 and included herein is a 2013 Budget to Actual Comparison of Revenues and Expenditures through the month of August. 2012 Yearend Process The 2012 books were closed in April 2013 and the annual report was completed in advance of the annual audit which began the first week of August. At this point the auditors have completed the financial statement and federal grant portion of the audit and are in the process of wrapping up field work. 2014 Budget Development Process The 2014 Budget development process is well underway and we anticipate few changes between now and final adoption. By the time the budget is adopted on October 22nd the Council will have had an opportunity to discuss the budget on seven occasions including two public hearings. • June 18 Council budget workshop • August 13 Admin report on 2014 revenues and expenditures • August 27 Public hearing #1 on 2014 revenues and expenditures • September 17 City Manager's presentation of preliminary 2014 Budget • September 24 Public hearing #2 on 2014 Budget • October 8 First reading on proposed ordinance adopting the 2014 Budget • October 22 Second reading on proposed ordinance adopting the 2014 Budget 2014 Property Tax Levy A significant part of the budget development process includes the annual levy of property taxes which in 2014 are expected to account for approximately 30% of recurring General Fund revenues. Council discussions specifically related to this topic will take place at the following meetings: • September 3 Administrative Report on 2014 property tax levy. • September 24 First reading of ordinance levying 2014 property taxes. • October 8 Second reading of ordinance levying 2014 property taxes. itsV-FS21UserslmcalhounlFinance Activity Reports1201312013 08.docx Page 1 Outside Agency Funding in the 2014 Budget The City has historically provided funding for local organizations involved in either social services or economic development activities and the preliminary 2014 Budget currently has $150,000 collectively available for this. The schedule leading to awarding funds is as follows: • June 28 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers. • July 26 Agency requests are due at City Hall. • September 3 Economic development and social service agency presentations to Council. • September 24 Council makes final determination of awards Lodging Tax Council has had a number of discussions regarding the distribution of lodging tax proceeds thus far in 2014 and this will culminate with the 2013 grant process leading to 2014 grant awards. The schedule leading to awarding funds is as follows: • September 4 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers. • October 4 Grant applications due at City Hall. • October 16 Grant applicant presentations to lodging tax advisory committee. • October 29 Admin report to Council on results of lodging tax advisory committee meeting. • December 10 City Council motion consideration: Award lodging tax for 2014. Budget to Actual Comparison Report A report reflecting 2013 Budget to Actual Revenues and Expenditures for those funds for which a 2013 Budget was adopted is located on pages 5 through 16. Because we attempt to provide this information in a timely manner this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are expected to be reflected in our 2012 Annual Financial Report. • Columns of information include: o The 2013 Budget as adopted. o August 2013 activity. o Cumulative 2013 activity through August 2013. o Budget remaining in terms of dollars. o The percent of budgeted revenue collected or budgeted expenditures disbursed. A few points related to the General Fund#001 (page 5): Recurring revenues collections are currently at 60.03% of the amount budgeted with 66.67% of the year elapsed. This is typical and reflective of the nature of the timing of when revenues are collected. 11SV-FS21Users1mcalhounlFlnance Activity Reports1201312013 08.docx Page 2 • Property tax collections have reached $5,930,609 or 54.19% of the amount budgeted. Property taxes are paid to Spokane County Treasurer in two installments each year on April 30 and October 31. The greatest portion of these monies are then remitted to the City in May and November, with lesser amounts typically received in June and December. • Sales tax collections represent only 7-months of collections thus far because taxes collected in August are not remitted to the City by the State until the latter part of September. Collections are currently $9,446,429 or 61.94% of the amount budgeted. • Gambling taxes are at $275,756 or 45.04% of the amount budgeted. These taxes are paid quarterly. The first quarter payments were mostly received and recorded during April and May. Second quarter payments were due by July 31. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. Through August we have received $630,254 or 55.53% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through August we've received remittances totaling $866,725 or 51.45% of the amount budgeted. • Fines, forfeitures and penalties revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through August 2013 we've received remittances for the period January through July with receipts of$923,042 or 56.55% of the amount budgeted. • Community Development service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently $1,299,123 or 110.66% of the amount budgeted. • Recreation program fees are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in-season), and CenterPlace. Currently, revenues total $415,349 or 72.68% of the amount budgeted. Recurring expenditures are currently at 60.39% of the amount budgeted with 66.67% of the year elapsed. Departments experience seasonal fluctuations in activity so they don't necessarily expend their budget in twelve equal monthly installments. Investments (page 17) Investments at July 31 total $47,357,373 and are composed of$42,303,203 in the Washington State Local Government Investment Pool and $5,054,170 in bank CDs. Total Sales Tax Receipts (page 18) Total sales tax receipts reflect State remittances through August and total $10,650,314 including general, criminal justice and public safety taxes. This figure is $797,167 (8.09%) greater than for the same 7-month period in 2012. 11SV-FS2lUserslmcalhounlFinance Activity Reportsl201312013 08.doex Page 3 Economic Indicators (pages 19 —21) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 19) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 20) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 21) provide us with a sense of real estate sales. Page 19 provides a 10-year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2004. • Compared with calendar year 2012, our 2013 collections have increased by $733,156 or 8.41%. • Tax receipts peaked in 2007 at $17.4 million and dropped off dramatically in the subsequent three years. Page 20 provides a 10-year history of hotel/motel tax receipts with monthly detail beginning January 2004. • Compared with calendar year 2012, our 2013 collections have increased by $8,042 or 3.29%. • Collections peaked in 2012 at approximately $490,004. Page 21 provides a 10-year history of real estate excise tax receipts with monthly detail beginning January 2004. • Compared with calendar year 2012, our 2013 collections have increased by $154,979 or 25.90%. • Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and 2009, and appear to be slowly gaining ground. Debt Capacity and Bonds Outstanding (page 22) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value and the 2012 assessed value for 2013 property taxes is $6,921,825,295, Following the City's December 1, 2012, bond payment, the City currently has $7,690,000 of nonvoted G.O. bonds outstanding which represents 7.41% of our nonvoted bond capacity, and 1.48% of our total debt capacity for all types of bonds. • The $7,690,000 of bonds the City currently has outstanding is part of the 2003 nonvoted (LTGO) bond issue. Of this amount: o $6,130,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District, o $1,560,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. 11,3V-FS21UserslmcalhounlFinance Activity Reports1201312013 08.docx Page 4 P:IFinance\For City Council\Council Monthly Reports1201312013 08 31 CITY OF SPOKANE VALLEY,WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures ,Elapsed= 66.7% For the Eight-Month Period Ended August 31,2013 2013 Actual Actual thru Budget %a of Budget August August 31 Remaining Budget lf1001 GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 10,943,700 58,144 5,930,609 (5,013,091) 54.19% Sales Tax 15,250,000 1,424,243 9,446,429 (5,803,571) 61.94% Sales Tax-Criminal Justice 1,280,000 120,303 771,566 (508,434) 60.28% Sales Tax-Public Safety 750,000 67,990 432,319 (317,681) 57.64% Gambling Tax and Leasehold Excise Tax 612,300 112,118 275,756 (336,544) 45.04% Franchise Fees/Business Registration 1,135,000 7,588 630,254 (504,746) 55.53% State Shared Revenues 1,684,600 0 866,725 (817,875) 51.45% Fines and Forfeitures 1,632,300 132,228 923,042 (709,258) 56.55% Community Development 1,174,000 101,319 1,299,123 125,123 110.66% Recreation Program Fees 571,500 49,083 415,349 (156,151) 72.68% Miscellaneous Department Revenue 0 6,520 59,272 59,272 #DIV101 Miscellaneous&Investment Interest 158,200 7,649 88,565 (69,635) 55.98% Transfer-in -#101 (street admin) 39,700 3,308 26,467 (13,233) 66,67% Transfer-in -#105(Wm tax-CP advertising) 30,000 0 0 (30,000) 0.00% Transfer-in -#402(storm edmin) 13,400 1,117 8,933 (4,467) 66.67% Total Recurring Revenues 35,274,700 2,091,609 21,174,409 (14,100,291) 60.03% Expenditures City Council 390,111 17,978 240,936 149,175 61.76% City Manager 637,984 49,883 397,938 240,046 62.37% Legal 439,161 36,709 295,351 143,810 67.25% Public Safety 22,139,200 1,926,456 14,107,852 8,031,348 63.72% Deputy City Manager 609,706 34,267 283,006 326,700 46.42% Finance 1,089,633 88,209 686,190 403,443 62.97% Human Resources 232,469 18,544 142,255 90,214 61.19% Public Works 876,443 59,455 428,118 448,325 48.85% Community Development-Administration 257,175 19,509 154,482 102,693 60.07% Community Development-Engineering 850,845 66,022 538,471 312,374 63.29% Community Development-Planning 899,743 75,577 655,793 243,950 72.89% Community Development-Building 1,162,582 82,543 683,417 479,165 58.78% Parks&Rec-Administration 270,717 3,361 165,166 105,551 61.01% Parks&Rec-Maintenance 789,000 68,494 445,574 343,426 56,47% Parks&Rec-Recreation 231,321 34,497 145,418 85,903 62.86% Parks&Rec-Aquatics 485,600 143,893 298,848 186,752 61.54% Parks&Rec-Senior Center 88,143 7,576 53,709 34,434 60.93% Parks&Rec-CenterPlace 800,884 76,310 484,357 316,527 60.48% Pavement Preservation 855,857 0 0 855,857 0.00% General Government 1,799,100 131,319 854,030 945,070 47.47% Transfers out-#502(insurance premium) 319,000 26,583 212,667 106,333 66.67% Total Recurring Expenditures 35,224,674 2,967,186 21,273,578 13,951,096 60.39% Recurring Revenues Over(Under) Recurring Expenditures 50,026 (875,577) (99,169) (149,195) 'NONRECURRING ACTIVITY Revenues Transfer in-#120(excess reserves) 50,787 50,787 50,787 0 100.00% Total Nonrecurring Revenues 50,787 50,787 50,787 0 100.00% Expenditures Transfers out-#309(park grant match) 50,000 4,167 33,333 16,667 66.67% Transfers out-#312(Capital Reserve Fund) 7,826,207 0 7,826,207 0 100.00% Parks&Recreation Related 56,962 20,194 39,405 17,557 69.18% Carpet at City Hall 25,000 0 0 25,000 0.00% Total Nonrecurring Expenditures 7,958,169 24,361 7,898,946 59,223 99.26% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (7,907,382) 26,426 (7,846,159) 59,223 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (7,857,356) (849,151) (7,947,328) ' (89,972) Beginning unrestrictedfund balance 28,681,219 28,681,219 Ending unrestricted fund balance 20,823,863 20,733,891 Page 5 P:1FinancelFor City CouncillCouncii Monthly Reports120131201 3 08 31 CITY OF SPOKANE VALLEY,WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 66.7% For the Eight-Month Period Ended August 31,2013 2013 Actual Actual thru Budget %of Budget August August 31 Remaining Budget 'SPECIAL REVENUE FUNDS I #101 -STREET FUND RECURRING ACTIVITY Revenues Motor Vehicle Fuel(Gas)Tax 1,861,100 155,348 1,058,790 (802,310) 56,89% Investment Interest 5,000 210 1,943 (3,057) 38.87% Insurance Premiums&Recoveries 0 0 633 633 #DIV/0! Utility Tax 2,900,000 213,078 1,508,548 (1,391,452) 52.02% Miscellaneous Revenue 0 0 0 0 #DIV/O! Total Recurring Revenues 4,766,100 368,636 2,569,914 (2,196,186) 53.92% Expenditures Wages/Benefits/Payroll Taxes 573,170 43,511 403,359 169,811 70.37% Supplies 72,200 19,295 232,526 (160,326) 322.06% Services&Charges 2,925,152 153,262 1,230,630 1,694,522 42.07% Intergovernmental Payments 851,000 65,305 317,104 533,896 37.26% Interfund Transfers-out-#001 39,700 3,308 26,467 13,233 66.67% Interfund Transfers-out-#501 (plow replace.) 150,000 12,500 100,000 50,000 66.67% Interfund Transfers-out-#501 (non-plow vehicle 10,777 898 7,185 3,592 66.67% Interfund Transfers-out-#311 (pavement preserve 282,000 0 282,000 0 100.00% Total Recurring Expenditures 4,903,999 298,080 2,599,271 2,304,728 53.00% Recurring Revenues Over(Under) Recurring Expenditures (137,899) 70,556 (29,357) 108,542 NONRECURRING ACTIVITY Revenues Grants 0 4,779 170,061 170,061 #DIV/0! Interfund Transfers in-#302 0 746 26,590 26,590 #DlV/01 Miscellaneous 0 0 11,626 11,626 #DIV/01 Total Nonrecurring Revenues 0 5,525 208,277 208,277 #DIV/0! Expenditures Interfund Transfers-out-#303 0 0 138 (138) #DIV/0! 0133-Sprague/Sullivan ITS 0 782 197,896 (197,896) #DIV/01 Capital Outlay-Buildings&Structures 0 5,579 5,979 (5,979) #DIV/01 Total Nonrecurring Expenditures 0 6,361 204,013 (204,013) #DIV/0! Nonrecurring Revenues Over(Under) Nonrecurring Expenditures 0 (836) 4,264 4,264 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (137,899) 69,720 (25,093) 112,806 Beginning fund balance 2,228,437 2,228,437 Ending fund balance 2,090,538 2,203,344 Page 6 P:IFinance\For City CouncillCouncil Monthly Reports1201 31201 3 08 31 CITY OF SPOKANE VALLEY,WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 66.7% For the Elght-Month Period Ended August 31,2013 2013 Actual Actual thru Budget %of Budget August August 31 Remaining Budget SPECIAL,REVENUE FUNDS-continued #103-PATHS&TRAILS Revenues Motor Vehicle Fuel(Gas)Tax 7,800 0 0 (7,600) 0.00% Investment Interest 0 4 34 34 #DIV/0! Total revenues 7,800 4 34 (7,766) 0.44% Expenditures Miscellaneous 0 0 0 0 #DIVIOI Capital Outlay 0 0 0 0 #DIVI0! Total expenditures 0 0 0 0 #DIVI01 Revenues over(under)expenditures 7,800 4 34 (7,766) Beginning fund balance 63,941 63,941 Ending fund balance 71,741 63,975 #105-HOTEL 1 MOTEL TAX FUND Revenues Hotel/Motel Tax 460,000 56,157 263,446 (196,554) 57.27% Investment Interest 500 21 221 (279) 44.12% Total revenues 460,500 56,178 263,666 (196,834) 57.26% Expenditures Interfund Transfers-#001 30,000 0 0 30,000 0.00% City directed marketing efforts 55,000 520 520 54,480 0.95% Tourism Promotion 425,500 94,555 238,367 187,133 56.02% Total expenditures 510,500 95,075 238,887 271,613 46.79% Revenues over(under)expenditures (50,000) (38,896) 24,779 (468,447) Beginning fund balance 206,772 206,772 Ending fund balance 156,772 231,551 Page 7 P:1FinancelFor City CouncillCouncil Monthly Reports1201312013 08 31 CITY OF SPOKANE VALLEY,WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 66.7% For the Eight-Month Period Ended August 31,2013 2013 Actual Actual thru Budget %of Budget August August 31 Remaining Budget SPECIAL REVENUE FUNDS-continued #120-CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 #DIV/0! Interfund Transfer 0 0 0 0 #DIV/0! Total revenues 0 0 0 0 #DIV/0! Expenditures Operations 0 0 0 0 #DIV/01 Interfund Transfer-out-#001 50,787 50,787 50,787 (0) 100.00% Total expenditures 50,787 50,787 50,787 (0) 100.00% Revenues over(under)expenditures (50,787) (50,787) (50,787) 0 Beginning fund balance 350,787 350,787 Ending fund balance 300,000 300,000 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 7,000 489 4,654 (2,346) 66.48% Interfund Transfer 0 0 0 0 #DIV/O! Total revenues 7,000 489 4,654 (2,346) 66.48% Expenditures Operations 0 0 0 0 #DIV/O! Total expenditures 0 0 0 0 #DIV/0! Revenues over(under)expenditures 7,000 489 4,654 (2,346) Beginning fund balance 5,441,531 5,441,531 Ending fund balance 5,448,531 5,446,185 #122-WINTER WEATHER RESERVE FUND Revenues Investment Interest 700 47 451 (249) 64.49% Interfund Transfer 0 0 0 0 #DIV10! Subtotal revenues 700 47 451 (249) 64.49% Expenditures Reserve for Winter Weather 0 0 0 0 #DIVIOI Total expenditures 0 0 0 0 #DIV/0I Revenues over(under)expenditures 700 47 451 (249) Beginning fund balance 502,888_ 502,888 Ending fund balance 503,588 503,339 #123-CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest 1,600 113 1,073 (527) 67,07% Interfund Transfer-#001 0 0 0 0 #DIV/0! Total revenues 1,600 113 1,073 (527) 67.07% Expenditures Capital Outlay 0 0 0 0 #DIV/0! Transfers out-#311 (pavement preservation) 616,284 0 616,284 0 10000% Total expenditures 616,284 0 616,284 0 100.00% Revenues over(under)expenditures (614,684) 113 (615,211) (527)_ Beginning fund balance 2,403,947 2,403,947 Ending fund balance 1,789,263 1,788,736 Page 8 P:1Finance\For City Council\Council Monthly Reports1201312013 08 31 CITY OF SPOKANE VALLEY, WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 66 7% For the Eight-Month Period Ended August 31, 2013 2013 Actual Actual thru Budget %of Budget August August 31 Remaining Budget DEBT SERVICE FUNDS #204-DEBT SERVICE FUND Revenues Spokane Public Facilities District 437,120 0 148,560 (288,560) 33.99% Interfund Transfer-in-#301 92,951 7,746 61,968 (30,983) 66.67% Interfund Transfer-in-#302 92,952 7,745 61,968 (30,984) 66.67% Total revenues 623,023 15,492 272,495 (350,528) 43.74% Expenditures Debt Service Payments-CenterPlace 437,120 0 112,249 324,871 25.68% Debt Service Payments-Roads 185,903 0 20,221 165,682 10.88% Total expenditures 623,023 0 132,469 490,554 21.26% Revenues over(under)expenditures 0 15,492 140,026 (841,082) Beginning fund balance 0 0 Ending fund balance 0 140,026 Page 9 P,1FinancelFor City Council\Council Monthly Reports1201312013 08 31 CITY OF SPOKANE VALLEY,WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 66.7% For the Eight-Month Period Ended August 31,2013 2013 Actual Actual thru Budget %of Budget August August 31 Remaining Budget CAPITAL PROJECTS FUNDS #301 -CAPITAL PROJECTS FUND Revenues REET 1 -Taxes 500,000 67,211 416,366 (83,634) 83.27% Investment Interest 500 80 751 251 150.11% Interfund Transfer-in-#303 0 0 0 0 #DIV/01 Total revenues 500,500 67,291 417,117 (83,383) 83.34% Expenditures Interfund Transfer-out-#204 92,951 7,746 61,968 30,983 66.67% Interfund Transfer-out-#303 892,404 114,810 440,023 452,381 49.31% Interfund Transfer-out-#311 (pavement presen 150,000 0 150,000 0 100,00% Total expenditures 1,135,355 122,556 651,990 483,365 57.43% Revenues over(under)expenditures (634,855) (55,255) (234,873) (566,748) Beginning fund balance 1,092,264 1,092,264 Ending fund balance 457,409 857,391 #302 SPECIAL CAPITAL PROJECTS FUND Revenues REET 2-Taxes 500,000 61,711 342,505 (157,495) 68.50% Investment Interest 1,000 95 901 (99) 90.06% Interfund Transfer-in-#307 0 0 0 0 #DIV/01 Total revenues 501,000 61,805 343,405 (157,595) 68,54% Expenditures Interfund Transfer-out-#101 0 746 26,590 (25,590) #DIV/01 Interfund Transfer-out-#204 92,952 7,746 61,968 30,984 66.67% Interfund Transfer-out-#303 617,479 (105,687) 108,872 508,607 17.63% Interfund Transfer-out-#311 (pavement presen. 150,000 0 150,000 0 100.00% Total expenditures 860,431 (97,196) 347,429 513,002 40.38% Revenues over(under)expenditures (359,431) 159,001 (4,023) (670,597) Beginning fund balance 1,130,670 1,130,670 Ending fund balance 771,239 1,126,647 Page 10 P:\FinancelFor City CounciRCouncil Monthly Reports12013\2013 08 31 CITY OF SPOKANE VALLEY,WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures Elapsed= es 7% For the Eight-Month Period Ended August 31,2013 2013 Actual Actual thru Budget %of Budget August August 31 Remaining Budget 'CAPITAL-PROJECTS FUNDS-continued #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 6,597,842 543,955 1,860,295 (4,737,547) 28.20% Developer Contribution 0 0 0 0 #DIV/01 Miscellaneous 0 0 49 49 #DIV/0! Interfund Transfer-in-#101 0 0 138 138 #DIV/O! Inierfund Transfer-in-#301 892,404 114,810 440,023 (452,381) 49.31% Interfund Transfer-in-#302 617,479 (105,687) 108,872 (508,607) 17.63% Interfund Transfer-in-#311 0 74,184 76,845 76,845 #DIV/0! Interfund Transfer-in-#312 0 828 828 828 #DIV/0! Investment Interest 0 2 18 18 #DIV/01 Total revenues 8,107,725 628,092 2,487,067 (5,620,658) 30.68% Expenditures 005 Pines/Mansfield,Wilbur Rd.to Pines 300,000 0 228,301 71,699 76.10% 053 24th Ave-Sullivan to 22nd 0 0 815 (815) #DIV/01 060 Argonne Rd Corridor Upgrade SRTC 06-31 957,892 589 11,719 946,173 1.22% 061 Pines(SR27)ITS Imporvement SRTC 06-26 637,288 6,511 901,347 (264,059) 141.43% 063 Broadway Ave Safety Project-Pines 0 0 0 0 #DIV/0! 065 Sprague/Sullivan 0 0 0 0 #DIV 10! 069 Park Road Reconstruction#2 0 0 0 0 #D1V/0! 106 West Ponderosa STEP 0 0 236 (236) #DIV/01 112 Indiana Avenue Extension 0 0 3,877 (3,877) #DIV/01 113 Indiana/Sullivan PCC Intersection 0 0 0 0 #DIV/0! 115 Sprague Ave Resurfacing-Evergreen to Sullivan 188,745 975 11,799 176,946 6.25% 123 Mission Ave-Flora to Barker 0 886 4,997 (4,997) #DIV/0! 141 Sullivan&Euclid PCC 139,332 0 0 139,332 0.00% 142 Broadway @ ArgonnelMullan 219,599 15,859 59,077 160,522 26.90% 145 Spokane Valley-Millwood Trail 200,000 0 373 199,627 0.19% 146 24th Ave Sidewalk-Adams to Sullivan 15,000 30,102 270,812 (255,812) 1805.41% 148 Greenacres Trail-Design 0 0 0 0 #DIV/0t 149 Sidewalk Infill 337,507 20,543 171,167 166,340 50.71% 151 Green Haven STEP 0 0 0 0 #DIV/01 154 Sidewalk&Tansit Stop Accessibility 33,198 196 272 32,926 0.82% 155 Sullivan Rd W Bridge Replacement 800,000 90,162 444,751 355,249 55.59% 156 Mansfield Ave.Connection 1,012,924 2,584 72,553 940,371 7.16% 157 Temporary Sullivan Bridge Repairs 0 0 0 0 #DIV/0! 159 University Rd/1-90 Overpass Study 125,000 0 108,423 16,577 86.74% 160 Evergreen Rd Pres.16th-32nd 0 0 1,056 (1,056) #DIVl01 166 Pines Rd. (SR27)&Grace Ave. Int.Safety 98,100 2,956 16,353 81,747 16.67% 167 Citywide Safety Improvements 450,995 0 1,722 449,273 0.38% 168 Wellesley Ave Sidewalk&Adams Rd Sidewalk 554,500 5,627 109,480 445,020 19.74% 169 Argonne/Mullan Safety Indiana-Broadway 104,460 2,863 3,716 100,744 3.56% 170 Argonne road: Empire Ave-Knox Ave. 172,785 22,483 97,580 75,205 56.47% 171 Sprague Ave ADA Curb Ramp Project 110,400 0 95,604 14,796 86.60% 175 Sullivan UP Tracks UC(SB)Resurfacing 0 8,499 22,355 (22,355) #DIV/01 176 Appleway Trail 150,000 0 57,053 92,947 38.04% 177 Sullivan Road Corridor Traffic Study 0 0 2,471 (2,471) #DIV/0! 181 Citywide Traffic Sign Upgrade 0 182 182 (182) #DIV/01 185 Appleway Landscaping-Phase 1 0 5,047 5,875 (5,875) #DIV/p! Contingency 1,500,000 0 0 1,500,000 0.00% Total expenditures 8,107,725 216,063 2,703,965 5,403,760 33.35% Revenues over(under)expenditures 0 412,029 (216,898) _ (11,024,4.18) Beginning fund balance 73,646 73,646 Ending fund balance 73,646 (143,252) Page 11 P:1Finance\For City Council\Council Monthly Reports1201312013 05 31 CITY OF SPOKANE VALLEY,WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 66.7% For the Eight-Month Period Ended August 31,2013 2013 Actual Actual thru Budget %of Budget August August 31 Remaining Budget !CAPITAL PROJECTS FUNDS-continued I #309-PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 0 0 0 0 #D!VI01 lnterfund Transfer-in-#001 50,000 4,167 33,333 (16,667) 66.67% Interfund Transfer-in-#304 0 0 0 0 #DIV/0! Investment Interest 0 46 440 440 #DIVI01 Contributions and Donations 0 0 25,000 25,000 #DIV/0! Total revenues 50,000 4,213 58,774 8,774 117.55% Expenditures Capital 50,000 9,131 9,13i 40,869 18.26% Total expenditures 50,000 9,131 9,131 40,869 18.26% Revenues over(under)expenditures 0 (4,918) 49,643 (32,095) Beginning fund balance 302,423 302,423 Ending fund balance 302,423 352,466 Page 12 P:1FinancetFor City Council\Council Monthly Reports1201 31201 3 08 31 CITY OF SPOKANE VALLEY, WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 66.7% For the Eight-Month Period Ended August 31,2013 2013 Actual Actual thru Budget %of Budget August August 31 Remaining Budget CAPITAL PROJECTS FUNDS-continued I #310-CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Miscellaneous 0 0 0 0 #DIV/0! Investment Interest 0 124 1,182 1,182 #DIV/0! Total revenues 0 124 1,182 1,182 #DIV/0! Expenditures Capital 0 0 0 0 #DIV/O1 Miscellaneous 0 0 0 0 #DIV/01 Total expenditures 0 0 0 0 #DlVIOI Revenues over(under)expenditures 0 124 1,182 1,182 Beginning fund balance 1,110,074 1,110,074 Ending fund balance 1,110,074 1,111,256 #311 -STREET CAPITAL IMPROVEMENTS 2011+ Revenues Grant Proceeds 0 0 29,752 29,752 #DIVIOI Miscellaneous 0 0 50 50 #DIV/01 Interfund Transfers in-#101 282,000 0 282,000 0 100,00% Interfund Transfers in-#123 616,284 0 616,284 0 100.00% Interfund Transfers in-#301 150,000 0 150,000 0 100.00% Interfund Transfers in-#302 150,000 0 150,000 0 100,00% Investment Interest 0 193 1,837 1,837 #DIV/0! Total revenues 1,198,284 193 1,229,922 31,638 102.64% Expenditures 162 2012 Street Preservation 0 134 9,535 (9,535) #DIV/OI 174 2013 Street Preservation Phi 0 11,253 1,064,713 (1,064,713) #DIV/0! 179 2013 Street Preservation Ph2 0 1,454 59,678 (59,676) #DIV/0! 180 2013 Street Preservation Phi 0 5,488 30,205 (30,205) #DIV/0! 186 Adams Road Resurfacing 0 52 52 (52) #DIV/0! 187 Sprague Ave Preservation Project 0 4,632 4,632 (4,632) #DIV/0l Pavement Preservation 1,198,284 0 0 1,198,284 100.00% Transfers out-#303 0 74,184 76,845 (76,845) #DIV/0t Total expenditures 1,198,284 97,196 1,245,659 (47,375) 103.95% Revenues over(under)expenditures 0 (97,003) (15,737) 79,013 Beginning fund balance 948,733 948,733 Ending fund balance 948,733 932,996 #312-CAPITAL RESERVE FUND Revenues Transfers in-#001 7,826,207 0 7,826,207 0 100.00% Investment Interest 0 0 0 0 #DIV/0! Developer Contribution 0 0 1,956 1,956 #DIV/0I Total revenues 7,826,207 0 7,828,163 1,956 100.02% Expenditures Business Route Signage 60,000 0 0 60,000 0.00% Balfour Park/Library Site Development 42,150 25,401 36,426 5,724 86.42% Transfers out-#303-Appleway Landscaping 0 828 828 (828) #DIV/0I Total expenditures 102,150 26,229 37,254 64,896 36.47% Revenues over(under)expenditures 7,724,057 (26,229) 7,790,909 (62,940) Beginning fund balance 0 0 Ending fund balance 7,724,057 7,790,909 Page 13 P:\Finance\For City CounciliCouncil Monthly Reports1201312013 08 31 CITY OF SPOKANE VALLEY,WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 66.7% For the Eight-Month Period Ended August 31,2013 2013 Actual Actual thru Budget %of Budget August August 31 Remaining Budget ENTERPRISE FUNDS #402-STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees 1,800,000 7,677 1,044,812 (755,188) 58.05% Investment Interest 1,800 140 1,330 (470) 73.89% Miscellaneous 0 0 4,143 4,143 #❑IV/0! Total Recurring Revenues 1,801,800 7,817 1,050,285 (751,515) 58.29% Expenditures Wages 1 Benefits/Payroll Taxes 475,604 47,883 295,368 180,236 62.10% Supplies 16,300 878 4,280 12,020 26.26% Services&Charges 1,131,120 71,886 639,105.57 492,014 56.50% Intergovernmental Payments 23,000 150 12,650 10,351 55.00% Interfund Transfers-out-#001 13,400 1,117 8,933 4,467 66.67% Interfund Transfers-out-#502 1,567 131 1,045 522 66.66% Total Recurring Expenditures 1,660,991 122,044 961,382 699,609 57.88% Recurring Revenues Over(Under) Recurring Expenditures 140,809 (114,227) 88,903 (51,906) NONRECURRING ACTIVITY Revenues Grant Proceeds 200,000 0 64,615 (135,385) 32.31% Interfund Transfers-in 0 0 0 0 #DIVIO! Total Nonrecurring Revenues 200,000 0 64,615 (135,385) 32.31% Expenditures Capital-various projects 350,000 0 197,358 152,642 56.39% Sullivan Bridge Drain Retrofit 267,000 2,175 9,828 257,172 3.68% UIC Retrofits on Pvmnt Pres Projects 430,000 0 162,483 267,517 37.79% Total Nonrecurring Expenditures 1,047,000 2,175 369,669 677,332 35.31% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (847,000) (2,175) (305,054) 541,946 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (706,191) (116,402) (216,151) 490,040 Beginning working capital 2,697,333 2,697,333 Ending working capital 1,991,142 2,481,182 Page 14 P:IF!nance\For City CouncillCouncil Monthly Reports1201312013 08 31 CITY OF SPOKANE VALLEY,WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 66 7% For the Eight-Month Period Ended August 31,2013 2013 Actual Actual thru Budget %of Budget August August 31 Remaining Budget ENTERPRISE FUNDS-continued #403-AQUIFER PROTECTION AREA Revenues Spokane County 500,000 0 234,336 (265,664) 46.87% Grant DOE-Decant Facility 735,000 0 0 (735,000) 0.00% Grant DOT-Decant Facility 150,000 0 85,221 (64,779) 56.81% Grant DOE-Sprague UIC Elimination 610,331 0 570,332 (39,999) 93.45% Investment Interest 1,000 0 0 (1,000) 0.00% Miscellaneous 0 100 150 150 #DIV/0! Total revenues 1,996,331 100 890,039 (1,106,292) 44.58% Expenditures Sprague swales 40,000 126 297,166 (257,166) 742,92% 14th Ave Custer to Carnahan 300,000 120 120 299,880 0,04% Bettman-Dickey Storm drain 250,000 132,898 135,850 114,150 54.34% Decant Facility 980,000 316 100,859 879,141 10.29% Total expenditures 1,570,000 133,460 533,995 1,036,005 34,01% Revenues over(under)expenditures 426,331 (133,360) 356,044 (2,142,297) Beginning working capital (108,658) (108,658) Ending working capital 317,673 247,386 Page 15 P:1Finance\For City Council\Council Monthly Reports1201312013 08 31 CITY OF SPOKANE VALLEY,WA Budget Year 2013 Budget to Actual Comparison of Revenues and Expenditures ,Elapsed= 66.7% For the Eight-Month Period Ended August 31,2013 2013 Actual Actual thru Budget %of Budget August August 31 Remaining Budget INTERNAL SERVICE FUNDS #501 -ER&R FUND Revenues Interfund Transfer-in-#001 15,400 0 10,267 (5,133) 66.67% Interfund Transfer-in-#101 10,777 14,812 7,184 (3,593) 66.66% Interfund Transfer-in-#101 (plow replace,) 150,000 0 100,000 (50,000) 66.67% Interfund Transfer-in-#402 1,567 0 1,045 (522) 66.69% Investment Interest 1,000 83 785 (215) 78.51% Total revenues 178,744 14,895 119,281 (59,463) 66.73% Expenditures Computer replacement lease 0 0 0 0 #DIV101 Software/Hardware replacement 0 0 0 0 #DIV/01 Vehicle Replacement 50,000 0 48,749 1,251 97,50% Snow Plow Replacement 0 0 0 0 #DIV/o! Capital Outlay 0 0 0 0 #DIVf01 Total expenditures 50,000 0 48,749 1,251 97.50% Revenues over(under)expenditures 128,744 14,895 70,532 (60,714) Beginning working capital 1,053,177 1,053,177 Ending working capital 1,181,921 1,123,709 #502-RISK MANAGEMENT FUND Revenues Investment Interest 0 0 5 5 #D1VI01 Interfund Transfer-#001 319,000 26,583 212,667 (106,333) 68.67% Total revenues 319,000 26,584 212,671 (106,329) 66.67% Expenditures Services&Charges 319,000 0 267,591 51,409 83.88% Total expenditures 319,000 0 267,591 51,409 83.88% Revenues over(under)expenditures 0 26,584 (54,919) (157,738) Beginning working capital 83,212 83,212 Ending working capital 83,212 28,293 SUMMARY FOR ALL FUNDS Total of Revenues for all Funds 63.871,801 3,399,993 39,248,281 Per revenue status report 63,871,801 3,399,993 39,248,281 Difference 0 0 0 Total of Expenditures for all Funds 65,988,372 4,073,507 40,191,048 Per expenditure status report 65,988,372 4,073,507 40,191,048 0 0 0 Page 16 P:IFinance\For City CouncillCouncil Monthly Reports1201312013 08 31 CITY OF SPOKANE VALLEY,WA 9/17/2013 Investment Report For the Eight-Month Period Ended August 31, 2013 Total LGIP* BB CD 2 BB CD 3 Investments Beginning $ 42,860,570.31 $ 3,051,302.14 $ 2,002,867.36 $ 47,914,739.81 Deposits 1,871,123.56 0.00 0.00 1,871,1 23.56 Withdrawls (2,432,958.41) 0.00 0.00 (2,432,958.41) Interest 4,467.74 0.00 0.00 4,467.74 Ending $ 42,303,203.20 $ 3,051,302.14 $ 2,002,867.36 $ 47,357,372.70 matures: 6/28/2014 11/4/2013 rate: 0.35% 0.29% Earnings Balance Current Period [ Year to date Budget 001 General Fund $ 29,595,943.13 $ 2,820.42 39,672.58 $ 90,000.00 101 Street Fund 2,220,878.74 209.52 1,943.40 5,000.00 103 Trails& Paths 37,950.96 3.58 34.06 0.00 105 Hotel/Motel 222,015.20 20.95 220.60 500.00 120 CenterPlace Operating Reserve 300,000.00 0.00 0.00 500.00 121 Service Level Stabilization Reserve 5,187,396.85 489.38 4,653.93 7,000.00 122 Winter Weather Reserve 503,169.68 47.47 451.43 700.00 123 Civic Facilities Replacement 1,196,103.33 112.84 1,073.10 1,600.00 301 Capital Projects 849,347.26 80.13 750.53 500.00 302 Special Capital Projects 1,003,825.74 94.70 900.61 1,000.00 303 Street Capital Projects Fund 22,833.34 2.15 17.89 0.00 304 Mirabeau Point Project 0.00 0.00 0.00 0.00 307 Capital Grants Fund 0.00 0.00 0.00 0.00 309 Parks Capital Project 490,818.60 46.30 440.35 0.00 310 Civic Buildings Capital Projects 1,317,538.87 124.30 1,182.06 0.00 311 Street Capital Improvements 2011+ 2,047,039.17 193.12 1,836.54 0.00 312 Capital Reserve Fund 0.00 0.00 0.00 0.00 402 Storniwater Management 1,482,377.75 139.85 1,329.95 1,800.00 403 Aquifer Protection Fund 0.00 0.00 0.00 1,000.00 501 Equipment Rental & Replacement 875,036.89 82.55 785.06 1,000.00 502 Risk Management 5,097.19 0.48 4.59 0.00 $ 47,357,372.70 $ 4,467.74 $ 55,296.68 $ 110,600.00 *Local Government Investment Pool Page 17 P:IFinance\For City CcunciliCouncil Monthly Reports1201312013 08 31 CITY OF SPOKANE VALLEY, WA 9/13/2013 Sales Tax Receipts For the Eight-Month Period Ended August 31, 2013 Month Difference Received 2012 2013 $ February 1,792,084.16 1,876,298.24 84,214.08 4.70% March 1,145,747.45 1,279,426.01 133,678.56 11.67% April 1,208,053.80 1,295,166.24 87,112.44 7.21% May 1,440,245.01 1,531,483.94 91,238.93 6.33% June 1,325,266.87 1,486,879.22 161,612.35 12.19% July 1,458,841.23 1,568,524.87 109,683.64 7.52% August 1,482,908.83 1,612,535.63 129,626.80 8.74% 9,853,147.35 10,650,314.15 797,166.80 8.09% September 1,470,21 5.17 0.00 October 1,558,848.71 0.00 November 1,541,210.69 0.00 December 1,523,377.53 0.00 January 1,490,932.65 0.00 17,437,732.10 10,650,314.15 Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.7%tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Crminial Justice 0.10% * - Public Safety 0.10% * 2.20% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.60% * 8.70% * indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county-wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county-wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 18 CITY OF SPOKANE VALLEY,WA Sales Tax Collections- July For the years 2004 through 2013 January February March April May June July \\SV-FS21Userslmcalhoun\Tax Revenue\Sales Tax1201312013 sales tax collections 2004 2005 I 2006 I 2007 I 2008 2009 I 2010 f 2011 I 2012 t 2013 1,145,888 962,431 909,472 1,080,745 1,263,176 1,123,171 1,301,359 1,367,929 917,747 1,015,573 1,322,070 1,159,647 1,212,663 1,377,753 1,572,609 1,068,743 1,072,330 1,371,030 1,392,111 1,362,737 1,555,124 1,759,531 1,155,947 1,196,575 1,479,603 1,353,013 1,428,868 1,579,586 1,729,680 1,1 29.765 1,219,611 1,423,459 1,243,259 1,386,908 1,519,846 1,484,350 1,098,575 1,068,811 1,134,552 1,098,054 1,151,772 1,309,401 1,491,059 963,749 1,018,468 1,184,137 1,102,523 1,123,907 1,260,873 1,460,548 990,157 1,015,762 1,284,180 1,187,737 1,248,218 1,332,834 1,589,887 1,009,389 1,067,733 1,277,621 1,174,962 1,290,976 1,302,706 1,671,269 1,133,347 1,148,486 1,358,834 1,320,449 1,389,802 1,424,243 Collected to date 7,786,242 August September October November December Total Collections Budget Estimate Actual over(under)budg 1,162,356 1,160,787 1,274,680 1,091,721 1,085,827 13,561,613 11,000,000 2,561,613 8,373,382 1,395,952 1,372,081 1,520,176 1,095,566 1,286,191 15,043,348 12,280,000 2,763,348 9,394,684 1,405,983 1,487,155 1,526,910 1,369,940 1,366,281 16,550,953 16,002,000 548,953 9,953,123 1,516,324 1,546,705 1,601,038 1,443,843 1,376,434 17,437,467 17,466,800 (29,333) 9,652,528 1,377,943 1,364,963 1,344,217 1,292,327 1,129,050 16,161,028 17,115,800 (954,772) 8,345,515 1,212,531 1,227,813 1,236,493 1,155,647 1,070,245 14,248,244 17,860,000 (3,61 1,756) 8,144,716 1,211,450 1,191,558 1,269,505 1,139,058 1,141,012 14,097,299 14,410,000 (312,701) 8,519,436 1,279,500 1,294,403 1,291,217 1,217,933 1,247,920 14,850,409 14,210,000 640,409 8,713,274 1,299,678 1,383,123 1,358,533 1,349,580 1,323,189 15,427,377 14,210,000 1,217,377 9,446,430 0 0 0 0 0 9,446,430 15,250,000 (5,803,570) Total actual collections as a%of total budget 123.29% 122.50% 103.43% 99.83% 94.42% 79.78% 97.83% 104.51% 108.57% n/a %change in annual total collected 71.77% 10.93% 10.02% 5.36% (7.32%) (11.84%) (1.06%) 5.34% 3.89% nfa %of budget collected through July 70.78% 68.19% 58.71% 56.98% 56.40% 46.73% 56.52% 59.95% 61.32% 61.94% %of actual total collected through July 57.41% 55.66% 56.76% 57.08% 59.73% 58.57% 57.78% 57.37% 56.48% n!a Chart Reflecting History of Collections through the Month of July 8/23/2013 2013 to 2012 Difference 81,382 123,958 80,753 81,213 145,487 98,826 121,537 733,156 5.12% 12.28% 7.56% 6,36% 12.38% 7.66% 9.33% 8.41% 12,000,000 - 10,000,000 8,000,000 _ -July 5,000,000 a ■May - -o 4,000,000 ■April ®March 2,000,000 f _ _ •February I 0 ■January 2004 2005 2006 2007 2008 2009 2010 , 2011 2012 2013 Page 19 CITY OF SPOKANE VALLEY,WA Hotel/Motel Tax Receipts through- July Actual for the years 2004 through 2013 January February March April May June July 1\SV-FS21Users1mcalhounlTax RevenuelLodging Tax120131105 hotel motel tax 2013 2004 I 2005 I 2006 2007 I 2008 I 2009 I 2010 I 2011 I 2012 16,993.58 18,161.04 18,182.01 26,897.82 16,440.37 53,284.01 42,1 20.26 20,691.03 19,976.81 22,828.15 29,748.41 29,017.66 35,330.35 43,841.82 20,653.49 20,946.09 24,308.48 34,371.82 32,522.06 34,256.71 49,744.62 25,137.92 25,310.66 29,190.35 37.950,53 31,371.01 36,267.07 56,281.99 28,946.96 24,623.06 27,509.99 40,406.02 36,828.53 46,659.88 50,421.37 23,280.21 23,283.95 25,272.02 36,253,63 32,588.80 40,414.59 43,950.26 22,706.96 23,416.94 24,232.35 39,463.49 34,683.32 39,935.36 47,385.18 22,212.21 22,792.14 24,611.28 38,230.49 33,790.69 41,403.41 49,311.97 21,442.32 21,548.82 25,654.64 52,130.37 37,478.44 43,970.70 52,818.60 2013 1 9/5/2013 2013 to 2012 Difference 24,184.84 2,743 1 2.79% 25,974.98 4,426 20.54% 27,738.65 2,084 8.12% 40,979.25 (11,151) (21.39%) 40,560.41 3,082 8.22% 47,850.15 3,879 8.82% 56.15726 3,339 6.32% Total Collections 192,079.09 201,434.23 216,803.27 241,509.53 255,395.81 225,043.46 231,823.60 232,352.19 255,043.89 263,445.54 8,402 3.29% August 43,649.84 46,852.10 45,916.16 51,120.70 50,818.35 50,146.56 54,922.99 57,451.68 57,229.23 0.00 September 39,390.66 46,746.18 50,126.53 57,260.34 60,711.89 50,817.62 59,418.96 58,908.16 64,298.70 0.00 October 33,004.62 34,966.85 38,674.17 43,969.74 38,290.46 36,784.36 41,272.35 39,028.08 43,698.90 0.00 November 32,176.61 26,089.36 36,417.11 36,340.64 35,582.59 34,054.79 34,329.78 37,339.36 39,301.22 0.00 December 23,142.70 31,740.18 29,147.15 31,377.41 26,290.11 27,131.43 26,776.84 32,523.19 30,432.13 0.00 Total Collections 363,443.52 387,828.90 417,084.39 461,578.36 467,089.21 423,978.22 448,544.52 457,602.66 490,004.07 263,445.54 Budget Estimate 380,000.00 436,827.00 350,000.00 400,000.00 400,000.00 512,000.00 380,000.00 480,000.00 430,000.00 460,000.00 Actual over(under)budg (16,556.48) (48,998.10) 67,084.39 61,578.36 67,089.21 (88,021.78) 68,544.52 (22,397.34) 60,004.07 (196,554.46) Total actual collections as a%o of total budget 95.64% 88.78% 119.17% 115.39% 116.77% 82.81% 118.04% 95.33% 113.95% n/a %change in annual total collected 41.34% 6.71% 7.54% 10.67% 1.19% (9.23%) 5.79% 2.02% 7.08% nla %of budget collected through July 50.55% 46.11% 61.94% 60.38% 63.85% 43.95% 61.01% 48.41% 59.31% 57.27% %of actual total collected through July 52.85% 51.94% 51.98% 52.32% 54.68% 53.08% 51.68% 50.78% 52.05% n/a Chart Reflecting History of Collections through the Month of July 300,000.00 250,000.00 - - July rd June OF May 200,000.00 , - 150,000,00 ■ . 100,000.00 ■ ■ ■ ■ s April s March 50 000.00 ■ ■ - ■ ■ ■ a February :January 0.00 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Page 20 8/23/2013 2013 to 2012 Difference I 2010 1 2011 I 2012 1 2013 1 $ 147,819.56 243,894.16 228,896.76 145,963.47 55,281.25 59,887.08 64,128.13 46,358.75 128,082.35 172,154.72 129,919.79 159,503.34 45,180.53 64,121.61 36,443.36 56,114.56 198,013.09 182,065.71 263,834.60 133,513.35 73,306.86 86,204.41 95,879.78 71,729.67 192,012.44 173,796.61 211,787.08 128,366.69 81,155.83 99,507.19 79,681.38 86,537.14 240,765.59 306,871.66 222,677.17 158,506.43 77,463.58 109,624.89 124,691.60 111,627.22 284,268.67 226,526.64 257,477.05 178,202.98 105,020.98 105,680.28 81,579.34 124,976.28 209,350.53 2,104.30 323,945.47 217,942.98 122,530.36 84,834.48 79,629.06 101,048,69 CITY OF SPOKANE VALLEY,WA 1st and 2nd 114%REET Collections through July Actual for the years 2004 through 2013 January February March April May June July Collected to date August September October November December Total distributed by Spokane Budget estimate Actual over(under)budget Total actual collections as a%of total budget %change in annual total collected %of budget collected through July %of actual total collected through July \\$V-FS21Userslmcalhoun\Tax Revenue\REET\20131301 and 302 REET for 2013 2004 2005 2006 2007 2008 I 2009 119,387.05 83,795.78 195,121.93 144,167.21 155,089.15 177,702.06 197,046.43 56,898.40 155,226.07 72,171.53 90,376.91 116,164.91 139,112.11 123,421.02 1,072,309.61 171,521.07 176,002.43 199,685.81 217,019.02 173,502.55 1,400,312.23 280,881.50 214,738.94 244,590.31 190,964.73 159,381.40 1,307,413.80 451,700.06 188,066.23 211,091.20 141,729.09 161,285.23 1,638,537.92 208,039.87 165,287.21 206,442.92 191,805.53 179,567.77 1,121,999.24 133,905.93 131,240.36 355,655.60 147,875.00 96,086.00 559,939.39 115,829.68 93,862.17 113,960.52 133,264.84 71,365.60 609,859.94 72,630.27 75,812.10 93,256.02 72,021.24 38,724.50 562,032.65 129,472.44 68,019.83 61,396.23 74,752.72 65,077.29 598,392.31 106,517.19 63,516.73 238,094.79 104,885.99 74,299.65 753,370.95 0.00 0.00 0.00 0.00 0.00 County 2,010,040.49 1,680,000.00 330,040.49 2,490,869.11 4,006,361.00 (1,515,491.89) 2,461,285.61 2,000,000.00 461,285.61 2,589,681.22 2.000,000.00 589,681.22 1,986,762.13 2,000,000.00 (13,237.87) 1,088,222.20 2,000,000.00 (911,777.80) 962,304.07 760,000.00 202,304.07 960,751.16 800,000.00 160,751.16 1,185,706.66 950,000.00 235,706.66 753,370.95 1,000,000.00 (246,629.05) 119.65% 62.17% 123.06% 129.48% 99.34% 54.41% 126.62% 120.09% 124.81% n/a 50.25% 23.92% (1.19%) 5.22% (23.28%) (45.23%) (11.57%) (0.16%) 23.41% n/a 63.83% 34.95% 65.37% 81.93% 56.10% 28.00% 80.24% 70.25% 62.99% 75.34% 53.35% 56.22% 53.12% 63.27% 56.47% 51.45% 63.37% 58.50% 50.47% n/a Chart Reflecting History of Collections through the Month of July 1,800,000.00 1,600,000.00 1,400,000.00 1,200,000.00 1,000,000.00 800,000.00 600,000.00 400,000.00 200,000.00 0.00 2004 2005 2006 2007 2008 -_`-fit - f--•.,y 2009 2010 2011 2012 2013 July .dune ▪May •April March •February ▪January 10,540 22.73% 99,112 176.62% 442 0.62% 3,840 4.44% 4,538 4.07% 14,136 11.31% 22,372 22.14% 154,979 25.90% Page 21 \\SV-FS2\Users\mcalhoun\Bonds\debt capacity CITY OF SPOKANE VALLEY,WA [2/22/2013 Debt Capacity 2012 Assessed Value for 2013 Property Taxes 6,921,825,295 Maximum Outstanding Remaining Debt as of Debt % Capacity _ 12/31/2012 ,_ Capacity Utilized Voted (UTGO) 1,00% of assessed value 69,218,253 0 69,218,253 0.00% Nonvoted (LTGO) 1.50% of assessed value 103,827,379 7,690,000 96,137,379 7.41% Voted park 2.50% of assessed value 173,045,632 0 173,045,632 0.00% Voted utility 2.50% of assessed value 173,045,632 0 173,045,632 0.00% 519,136,896 7,690,000 511,446,896 1.48% 1\‘ 2003 LTGO Bonds Road & Period Street Ending _ CenterPlace Improvemen s Total 12/1/2004 60,000 85,0 0 145,000 12/1/2005 75,000 90,0 0 165,000 12/1/2006 85,000 90,001 175,000 Bonds 12/1/2007 90,000 95,000 185,000 Repaid 12/1/2008 95,000 95,00( 190,000 12/1/2009 105,000 100,00E 205,000 12/1/2010 110,000 100,000 210,000 12/1/2011 120,000 105,000 225,000 12/1/2012 130,000 110,000 240,000 870,000 870,000 1,740,000 12/1/2013 140,000 115,000 255,000 12/1/2014 150,000 120,000 270,000 12/1/2015 160,000 125,000 285,000 12/1/2016 170,000 130,000 300,000 12/1/2017 180,000 135,000 315,000 12/1/2018 220,000 140,000 360,000 12/1/2019 250,000 145,000 395,000 12/1/2020 290,000 150,000 440,000 12/1/2021 325,000 160,000 485,000 Bonds 12/1/2022 360,000 165,000 525,000 Remaining 12/1/2023 405,000 175,000 580,000 12/1/2024 450,000 0 450,000 12/1/2025 490,000 0 490,000 12/1/2026 535,000 0 535,000 12/1/2027 430,000 0 430,000 12/1/2028 340,000 0 340,000 12/1/2029 295,000 0 295,000 12/1/2030 280,000 0 280,000 12/1/2031 240,000 0 240,000 12/1/2032 190,000 0 190,000 12/1/2033 230,000 0 230,000 6,130,000 1,560,000 7,690,000 7,000,000 2,430,000 9,430,000 Page 22 Spokane Valley Planning Commission APPROVED Minutes Council Chambers — City Hall, 11707 E. Sprague Ave. August 22, 2013 I. CALL TO ORDER Chair Bates called the meeting to order at 6:00 p.m. II. PLEDGE OF ALLEGIANCE Commissioners, staff, and audience stood for the pledge of allegiance III. ROLL CALL COMMISSIONERS Present Absent CITY STAFF Bill Bates-Chair x l— Scott Kuhta, Planning Manager Joe Stoy—Vice Chair x Marty Palaniuk,Planner Steven Neill x r- Erik Lamb, Deputy City Attorney Kevin Anderson x Mike Phillips x [- Robert McCaslin x r- Christina Carlsen x r' Can Hinshaw, secretary IV. APPROVAL OF AGENDA Commissioner Stoy moved to approve the agenda as presented, a second was made and the motion passed unanimously. V. APPROVAL OF MINUTES Commissioner Carlsen moved to approve the August 8, 2013 minutes as presented, a second was made and the motion was passed unanimously. VI. COMMISSION REPORTS: Commissioner McCaslin attended the town hall meeting for Cathy McMorris Rodgers. He stated he has never seen such a rude crowd; people were thrown out of the meeting while the congressional representative was very patient and did not have backlash at the people that were interrupting. He stated it was quite an experience. Planning Commission Minutes Page I of 4 VII. ADMINISTRATIVE REPORT: Planning Manager Scott Kuhta provided a brief overview of the upcoming agenda and he shared for last couple of years the City has not seen much in the way of subdivision platting activity. The last few months' things have really picked up, staff has been working on a number of final plats and new subdivisions have been coming in. VIII. PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS A. Unfinished Business: Finding of Fact: CTA-2013-0006 — Privately Initiated Code Text Amendment, SVMC Chapter 19.120, to allow specialized training/learning studios as a Permitted Use in the I-I zone and a Conditional Use in the I-2 zone. Commissioner Stoy moved to approve and forward to City Council CTA-2013-0006 as presented. A second was made. Discussion: None Planning Commission vote was to forward to the City Council as presented, the motion was passed unanimously. B. New Business: Study Session: Street Vacation— STV-2013-0001 Commissioner Phillips recused himself from the Study Session (STV-2013-0001) due to conflict of interest. Although not directly involved, Mr. Phillips' consulting firm is working on the proposed street vacation. Planner Marty Palaniuk presented an overview of a street vacation requested by the applicant, Mike Silvey, on behalf of Evergreen and Valleyway, LLC. Mr. Silvey requests the vacation of an unimproved, half-width, right-of-way section of Alki Avenue (81 feet in length by 19 feet wide with 50' radius cul-de-sac at the terminus). The vacated cul-de-sac will be replaced through the dedication of an emergency access turn-around. Commissioner Stoy asked if the dedicated area is going to be the fire department hammerhead. Planner Palaniuk stated that the City staff have looked at it and agreed with the vacation and dedication of the hammerhead. He commented that a half cul-de sac does no good for the fire department; they cannot turn around on a half cul-de-sac, so idea was to get a turnaround hammerhead there. It's not the ideal for the end of Alki but it will be functional to allow emergency vehicles to get in there and get turned around. It also would give the City somewhere to push snow in the winter. Commissioner Anderson asked if you vacate a portion of a street, would the city require the right-of-way to be improved. Mr. Palaniuk stated that the city will require the improvements when the developer gets a building permit for this property. Planning Manager Kuhta stated that the property to the north would be required to dedicate and to Planning Commission Minutes Page 2 all improve a portion of their property; it appears that they are moving fast to get these areas developed and most likely, there will be many improvements within the next year. X. GOOD OF THE ORDER Commissioner Anderson had a comment on the Spokane Valley Municipal Code, Section 17.80.150 F, which has the two approval criteria's: F. Approval Criteria. The City may approve amendments to this code if it finds that: 1. The proposed amendment is consistent with the applicable provisions of the Comprehensive Plan; and 2. The proposed amendment bears a substantial relation to public health, safety,welfare, and protection of the environment. He stated that the problem he has is it says; and between 1 and 2,which mean both the criteria's need to be met to do what it says. Also in sentence 2 it states: bears a substantial relation to public health, safety,welfare, and protection of the environment. Commissioner Anderson does not believe in most cases you can support that sentence. However, there are cases that you could. Commissioner Anderson stated he is curious why an and verses an or type requirement and can that requirement be changed. Planning Manager Kuhta stated that the basis of zoning is to protect the public health, safety, and welfare. This is a standard clause in the municipal code. Deputy City Attorney Erik Lamb stated our constitutional authority for municipalities to act and to enact zoning regulations, is our police power to protect the public health, safety, and welfare. He continued that in requiring this in an approval criteria were insuring that it is under our constitutional authority. Commissioner Anderson stated he has a tough time using the same paragraph every time, there is no validity to it. XL ADJOURNMENT Tlrer- being no other business the meeting was adjourned at 6:36 p.m. Bill Bates, Chairperson Planning Commission Minutes Page 3 of 4 6//64"-‘-/- Carl Hinshaw, PC Secretary Date signed ql ' 2 A3P Planning Commission Minutes Page 4 of 4 ti. S CI€1 0, pokane Parks and Recreation Department Valley 2426 N. Discovery Place • Spokane Valley, WA 99216 509.688.0300 Fax: 509.688.0188 parksandrec @spokanevalley.org Memorandum To: City Council Members; Mike Jackson, City Manager From: Michael D. Stone, CPRP, Director of Parks and Recreation Date: October 8, 2013 Re: Balfour Park/Library Conceptual Site Plan Update The Sprague property was officially purchased on October 31, 2012. As per our Memorandum of Understanding, both the City and the Spokane County Library District have one year to develop a joint site plan for this project. As Council is aware, staff has been working on a joint site development plan with the Library District. The consultant for this project is the team from Bernardo Wills Architects. They are contracted to assist the Library District and City with the public process and development of the joint site development plan. As a part of this process, a steering committee was established to facilitate this process. The steering committee is comprised of three citizens, two Library staff and two City staff. Three public meetings have taken place with the final Open House on Thursday, September 12. The conceptual site plan presented at the September Open House was the preferred alternative that was developed from public input at the two previous meetings. The responses at the September Open House were very positive and both the staff and steering committee decided to move this preferred alternative forward for approval by the Library District Board and the City Council. It should be noted that the preferred plan is the same plan that the City Council reviewed on July 30, 2013. The final step in this process is for the City Council to adopt the preferred plan. Over the next few weeks, staff will be presenting the preferred plan for review and comment by the City Council. This item is scheduled for a motion consideration on October 29, 2013. If you have any questions or need additional information please let me know. Thank you. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 8, 2013 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: FY2013 Municipal Stormwater Grants of Regional or Statewide Significance GOVERNING LEGISLATION: RCW 90.48, Chapter 173-200 WAC, Title 33 U.S.C. 1251-1376; Storm and Surface Water Utility: SVMC 3.80. PREVIOUS COUNCIL ACTION TAKEN: none BACKGROUND: The Washington Department of Ecology (Ecology) is soliciting grant proposals for projects of regional or statewide significance to support implementation of the Municipal Stormwater General Permits for cities and counties. The $2.2 million dollars available for this purpose is carry-forward funding provided by the Washington State Legislature to local governments to support stormwater permit implementation. This competitive grant program is available only to cities, towns, and counties covered by a municipal stormwater permit and is 100% up to $300,000. Applications were due October 1, 2013. Staff is applying for a grant project,the EW Effectiveness Study Development, Phase 1, that would be a collaborative effort between stormwater programs across Eastern Washington to collectively meet stormwater permit requirements. Recent permit changes require permitees to develop effectiveness studies for permitted programs before June 30, 2016 under Permit Section S8.B, paragraphs 1 through 3. The project would be of benefit to the City for the following reasons: it will help the City meet its Municipal Stormwater Permit obligations, we would collaborate with other Cities and Counties in Eastern Washington to identify and recommend lower cost options, and this phase of the project would cost the City no additional money. If the City receives notification of Grant award for this project, Staff will ask for a motion consideration to proceed with the project and hire consultant(s) at a later date. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: None —grant will pay for 100% of costs and both projects will be below $300,000 each. STAFF CONTACT: Eric Guth, Public Works Director Art Jenkins, Stormwater Engineer ATTACHMENTS: Ecology Grant Proposal; Eastern Washington Phase II Municipal Stormwater Permit, page 46 EW Effectiveness Study Development, Phase 1 September 27, 2013 A. Cover Sheet 1. Project Title: EW Effectiveness Study Development, Phase 1 2. Local Government: City of Spokane Valley, WA 3. Tax ID Number: 71-0914170 4. Staff Contact and Contact Information: Art Jenkins, Stormwater Engineer City of Spokane Valley Public Works Department 11707 E. Sprague Ave. Ste 106, Spokane Valley, WA 99206 Phone: (509) 720-5018 Email: ajenkins @spokanevalley.org 5. Certification and Signature: I CERTIFY TO THE BEST OF MY KNOWLEDGE THAT THE INFORMATION IN THIS APPLICATION IS TRUE AND CORRECT AND THAT I AM THE LEGALLY AUTHORIZED SIGNATORY OR DESIGNEE FOR THE SUBMITTAL OF THIS INFORMATION ON BEHALF OF THE APPLICANT. Printed Name Signature Title Date Page 1 of 12 FY2013 Municipal Stormwater Grants of Regional or State-wide Significance EW Effectiveness Study Development, Phase 1 September 27, 2013 B. Abstract Eastern Washington has 18 Cities and 6 Counties who are currently covered under a Phase II Municipal Stormwater Permit. The State issued a new Phase II Municipal Stormwater Permit (Permit)that will go into effect August 1, 2014 that has new requirements in monitoring of stormwater quality. A question being asked is how effective these permits and programs are in reducing pollutants to waters of the State. To help address this question, the new permit requires the Permittees to develop12 to 15 effectiveness study ideas (See Permit section S8.B). The Eastern Washington Stormwater Coordinator Group (EWSCG), which represents staff from the Eastern Washington Stormwater Permit holders, met recently to discuss approaches to meeting the new S8.B permit requirements. The group decided to partner and seek an Ecology Grant of Regional or Statewide Significance (GRSS)to help outline, research, summarize, rank, and better define the required number of effectiveness study ideas and to put together a framework for possibly funding the studies in the future. This work will be accomplished through facilitated discussions with staff representing Eastern Washington permittees to brainstorm, formulate teams, write brief outlines of possible proposals, perform literature research of previously completed studies, provide a gap analysis to maximize study effectiveness, and developing a magnitude of costs for each study proposed. A partnership framework to fund future study work will be developed for discussion and possible approval from each permitted jurisdiction. Consultants will be utilized as needed to help in the facilitation of the work for the group. This project, the Eastern Washington (EW)Effectiveness Study Development, Phase 1 Project, would benefit all of the 24 Eastern Washington permit holders in assisting them in fulfilling a number of requirements of Permit section S8. C. Work Plan 1. Purpose The purpose of the project is to show how Eastern Washington Cities and Counties will meet the requirements of the Eastern Washington Phase II Municipal Stormwater Permit sections S8.B.1 through 3. The project will develop a set of effectiveness study proposal outlines that could help Eastern Washington Permittees ascertain their Municipal Stormwater Program performance. The ultimate goal of these studies is to measure the success of their permitted programs in working to reduce or eliminate pollutants that may flow to waters of the State from Municipal Separate Stormwater Systems (MS4s). It will allow the staff from these Cities and Counties to start the process of collaborating with other Permittees to propose, develop, and select"Ecology- approved studies to assess on a regional or sub-regional basis, effectiveness of permit-required stormwater management program activities and best management practices." The group will begin development of a funding partnership framework identifying ways to support financially future group-prioritized studies. This project phase will establish the groundwork to perform subsequent phases of study design, Quality Assurance Project Plan (QAPP), and actual studies in future years. 2. Project Description This project phase will develop up to 15 effectiveness study proposals, each proposal looking for ways to show how successful Eastern Washington Cities and Counties are in their treatment of stormwater before discharge from their MS4's . The major goal of the studies is to show evidence of pollutant reduction or elimination from the MS4's to surface waters of the State. Page 2 of 12 FY2013 Municipal Stormwater Grants of Regional or State-wide Significance EW Effectiveness Study Development, Phase 1 September 27, 2013 The project will develop a partnership framework to fund future studies in Eastern Washington. The developed ideas will facilitate progress to the next phases of final selection for design and then on to actual study work including data collection and analysis. 2.1 Project Objectives This project will: 1. Organize a group of the EWSCG interested in collaborating and studying the effectiveness of Permit requirements; and measure the success of Eastern Washington Municipal Stormwater programs. (fulfills 1st paragraph of Permit section S8.B) 2. "Review the individual study ideas that were proposed in Permittees' annual reports due March 31, 2010 and add new ideas for collaborative studies of permit-required programmatic, operational, or structural best management practices". (fulfills permit requirement S8.B1) 3. Compile, summarize, rank, and prioritize a final list of up to 15 study proposals for Eastern Washington. (fulfills part of permit requirement S8.B2) 4. Estimate the financial cost for each proposed study. If possible, identify effectiveness study Permittees that would lead each study effort. (assists in fulfilling permit requirement S8.B2) 5. Develop a partnering framework to share in possible study costs. (funding will be key in fulfilling remaining requirements in S8.B) 2.2 Project Activities and Tasks In order to accomplish the purpose and objectives of this project, we propose the following activities: Activity 1— Grant Administration and Project Management The City of Spokane Valley will provide grant administration for this project. Project management for this effort will be provided by the City of Spokane Valley in collaboration with the EWSCG. The EWSCG consists of representatives from Eastern Washington Phase II Municipal Stormwater Permittees. Interested members of the EWSCG or their assigned representative(s) will meet monthly from December to June and September to December(or as determined)throughout the project as the "Effectiveness Studies Group" (Group). Activity 2— Selection of Consultant(s) The Project Manager shall work with the EWSCG to determine any assistance and scope of work for consultants that the project will require. The Project Manager will work with the EWSCG to develop a selection criteria for consultant work to be performed. A selection committee will be formed from interested members of the EWSCG to evaluate consultant proposals and scopes of work. The City of Spokane Valley will negotiate scopes of work and execute contracts directly with those consultants as selected by the committee. Page 3 of 12 FY2013 Municipal Stormwater Grants of Regional or State-wide Significance EW Effectiveness Study Development, Phase 1 September 27, 2013 Activity 3—Meeting Facilitation This activity will cover the scheduling and organization of monthly Group meetings, facilitation of project agenda item(s), and development of meeting notes for the project. This activity may also cover light refreshments, as allowed by the grant, for the monthly collaboration meetings. Activity 4—Effectiveness Study Initial Proposal Development and Cost Estimates This work will deliver: 1. the compiling of former (as listed in Permittee's annual reports due to Ecology March 31, 2010) and newly proposed study ideas as generated through Group meetings 2. a group approved study funding proposal format, starting with the "Research Proposal Template" refined with the Roads and Highways Subgroup of the Puget Sound Area Stormwater Working Group. (See Exhibit A on page 12 of 12) 3. efforts to engage EW Permittees in defining and refining questions that would need to be answered in potential study efforts, using as a starting point the US EPA's document "Evaluating the Effectiveness of Municipal Stormwater Programs", dated January 2008, document#EPA 833-F-07-010 4. the writing, discussion and refining of preliminary rough proposal outlines using the Group's version of the"Research Proposal Template" 5. the performing of literature reviews of comparable studies completed or which are currently in progress 6. a gap analysis for proposals, as necessary, based on study work already performed to better determine what question(s) should be answered for Eastern Washington regions 7. the generation of conceptual design outlines of how the data could be gathered to answer proposal question(s) 8. a conceptual cost estimate to complete each proposed study Activity 5—Partnering Framework Development (to fund future study work) We propose to deliver with this activity the following: 1. A proposed list of various intergovernmental options to fund the proposed study work. 2. A facilitated group work effort to determine a reasonable funding strategy and report for discussion with Eastern Washington City and County officials. This strategy would include a partnering framework by which individual permittees may choose to participate in funding future study work. Activity 6—Final Report This work would include the compilation of a project report for review by the project team, EWSCG, and Ecology. The report would summarize the activities of the project and deliverables achieved. It would also give an indication of next steps for Permittees to meet remaining S8.B requirements. Page 4 of 12 FY2013 Municipal Stormwater Grants of Regional or State-wide Significance EW Effectiveness Study Development, Phase 1 September 27, 2013 2.3 Project Outcomes At the end of this project, Permittees from Eastern Washington should be able to point to 12 to 15 ranked study proposal outlines, which will include the conceptual work and cost estimate for each proposed study. Permittees would be identified that are anticipated to lead each proposed study on a regional or sub-regional basis. This will help individual permittees and the group to discuss proposal options and priorities before moving ahead with formal study design proposals, and opens a greater understanding and opportunity in forming partnerships to perform certain studies. There also should be at least one developed idea for a partnership framework to work at funding future studies. 2.4 Proposed Project Schedule: See next page for the project schedule 2.5 Project Deliverables Proposed deliverables that this project would produce include: 1. Invoicing, quarterly and project reporting as required per Grant agreement. 2. Meeting notes for up to 12 Group Meetings 3. Partnering Framework Ideas and at least one preferred recommended option 4. Up to 15 Individual "ranked" study ideas, in "Research Proposal" Format(study funding proposal format)that would answer appropriate questions for Eastern Washington, include literature reviews and gap analysis as appropriate, a conceptual idea of how data collection might be performed to perform the studies, and a magnitude of cost to collect data and study each question. 5. Final Report summarizing and compiling Project deliverables. Page 5 of 12 FY2013 Municipal Stormwater Grants of Regional or State-wide Significance EW Effectiveness Study Development, Phase 1 September 27, 2013 2.4 Proposed Project Schedule EW EFFECTIVENESS STUDIES DEVELOPMENT DEVELOP EW EFFECTIVENESS STUDY PROPOSALS Group Meeting Facilitation Consultant Selection Develop RFP Consultant RFP Ad/Selection Committee Formation Consultant Selection Process City Council Approval Consultant Negotiation Execution of Agreements Effectiveness Study Initial Proposal Development Draft Research Questions Draft Research Proposals Research Proposal Literature Review Research Proposal Gap Analysis Draft/Revise Research Questions and Proposals Decide: Proposals to Recommend Review/Revise Period Review of Final List of Proposals Ecology 7 Day Review DEVELOP PARTNERING FRAMEWORK Project Report Project Closeout 2013 2014 2015 N D J F M A M J J A S O N D J F Page 6 of 12 FY2013 Municipal Stormwater Grants oi regional or State-wide Significance EW Effectiveness Study Development, Phase 1 September 27, 2013 3. Partnerships I THE CITY OF SPOKANE VALLEY is well positioned to lead this grant-funded project. In a recent meeting of the EWSCG, there was overwhelming agreement and support for the project. To support Spokane Valley, the following partners will provide P Organizatio !n Contact i email project support and City of Richland." Nancy Aldrich naldrichAci.richland.wa.us technical expertise. City of Kennewick, Martin Nelson martinnAci.kennewick.wa.us Note that a number of Asotin County Cheryl Sonnen csonnenAco.asotin.wa.us the partners listed also are City of Wenatchee Jessica Shaw ishawc wenatcheewa.gov representatives for City of Ellensburg Jon Morrow morrowjAci.ellensburg.wa.us other Eastern Spokane County 4 Russ Connole rconnole(a spokanecounty.org Washington Permittee in Matt Zarecor mzarecor(a spokanecounty.org holders, for example, City of Pullman Rob Buchert rob.buchert(a_pullman-wa.gov Asotin and Yakima City of Moses lake Bill Aukett baukettAcityofml.com County, and Wenatchee have Yakima County Brian Cochrane brian.cochrane(a_co.yakima.wa.us inter-governmental City of Pasco Teresa Reed- reed-jenningstApasco-wa.gov Jennings agreements for City of Spokane Lynn Schmidt Ischmidt(a spokanecity.org stormwater permit management with WA Stormwater Tanyalee Erwin terwin(a�wsu.edu Center other jurisdictions. City of Walla Walla Brad Daly bdalyAci.walla-walla.wa.us Eastern Washington Phase II Municipal Stormwater Permittees: 6 Counties, 18 Cities Th__. ..-,, ,-L\_ , j,,,,:t 'y'- ZN - - ■ Chelan Co - Spoka.e 8 411 LE +� Coughs CO_Jf Spokane 2 IaY. 1-- - - Wenatchee East ' I Wenatchee Spokane Co. t m,. -_ r v Moses - I 0 0 kilos �I+'r PACIFIC C-- I 15' tymp - OCEAN - PWIm - UnianGap ~ West �Ct scan. 5 Yakima Co. Yakima Richland .Rchland ..'Walla "118 Co.—L Asohn 5uhnys Pasdo 45onn CO. RemevNCk, ia i N OREGON �1 Date:9/2712013 Page 7 of 12 FY2013 Municipal Stormwater Grants of Regional or State-wide Significance EW Effectiveness Study Development, Phase 1 September 27, 2013 4. Project Management 4.1 Project Team Structure and Internal Controls Grant Administration and Management of the Project will reside with the City of Spokane Ecology Valley. The City's Project Manger will work with the EWSCG to coordinate and communicate project needs and requirements to EW EW PERMITTEES Permittees. All interested members of the EWSCG, representing the EW Permittees will be invited to be a Representatives (EWSCG) ' City of Spokane part of an "Effectiveness Studies Group" (Group). The Group will Valley Effectiveness .* meet on a monthly basis throughout • Studies Group the Winter, Spring, and Fall in 2014 and part of the Winter of 2015. The • Project Manager, Project Technical Consultant(s) Leads, and the EWSCG will support the Group. Consultants or other partners will be selected as agreed upon by the group. The Group will consider findings and make recommendations to the Project Manger on final deliverables to report to the EWSCG and to Ecology. Project Manager/Grant Admin The City of Spokane Valley will work directly with Ecology and provide grant administration for this project. The City will provide a Project Manager, Art Jenkins. In coordination with the interested members of the EWSCG, the Project Manger will provide grant administration, draft RFP's for consultants as required, negotiate scopes of work with consultants, and route consultant agreements for original signatures. The Project Manager shall work with the hired consultants to ensure delivery of assigned work products to the Group. The Project Manager will be responsible to ensure delivery of project outcomes. The City of Spokane Valley will also use the professional expertise of Saydee Wilson, CPA for project controls and grant financial administration. Project Technical Leads Project technical leads will offer their expertise and assistance in developing effectiveness study proposals. These leads will work with the Project Manager to ensure that proposals are feasible to implement; show programmatic, operational, or structural BMP effectiveness; and would have a reasonable range of costs estimated. Two leads have offered their assistance to date, Lynn Schmidt from the City of Spokane, and Brian Cochrane from Yakima County. Page 8 of 12 FY2013 Municipal Stormwater Grants of Regional or State-wide Significance EW Effectiveness Study Development, Phase 1 September 27, 2013 4.2 Staff Qualifications and Experience Art Jenkins Qualifications: Art Jenkins has over 19 years of Civil Engineering design and construction experience, including road, bridge, stormwater design, and project management. He has over 11 years of direct stormwater experience designing, managing, and implementing NPDES permit and UIC requirements, programs, and projects. He has managed several projects with State funding. Art is a registered Civil Engineer and an APWA Certified Stormwater Manager. Responsibilities: Art will be the main contact lead for this project on behalf of the City to Ecology, performing grant administration tasks and manage the project in collaboration and coordination with representatives of the EWSCG and team-hired consultants. Time on project: 15-20% of his time. Brian Cochrane Qualifications: Water Resources Supervisor Brian Cochrane first worked in effluent and stormwater monitoring in the San Francisco Bay Area in the 1980's and since then in Coeur d'Alene, Idaho and at the U.S. Army Yakima Training Center. At Yakima County he oversees the stormwater program, including its MS4 permit work, coordinating the regional MS4 partnership, and has led the development of a Regional Stormwater Design Manual and the Yakima County LID Guidance Manual. Responsibilities: Brian will be one of the technical leads on the project, providing input on effectiveness study technical details and reviewing project deliverables. Time on project: 5% of his time Lynn Schmidt Qualifications: Lynn Schmidt is the Stormwater Permit Coordinator in the City of Spokane Wastewater Management Department, where she addresses compliance activities under the Municipal Stormwater NPDES Permit. She is involved with the City's stormwater and CSO monitoring efforts to support the Integrated Plan development as well as PCB source identification and reduction. Prior to joining the City, Lynn worked as a hydraulic engineer for both public and private entities gaining experience in the water resources field including surface water and groundwater quality, hydraulic design, and environmental remediation. She holds an M.S. in Environmental Engineering and a B.S. in Civil Engineering from Washington State University and is a registered Civil Engineer. Responsibilities: Lynn will be one of the technical leads on the project, providing input on effectiveness study technical details and reviewing project deliverables. Time on project: 5% of her time Saydee Wilson Qualifications: Saydee Wilson has a B.A. in Business Administration w/Majors in: Accounting, Finance, Human Resources, and Business Management. She's a licensed CPA in the state of WA since 2007. She has a total of 8 years of experience in accounting, with 5 of those years at the City specializing in grant management. Responsibilities: Saydee will be our project accountant controlling the financials on this project. She will provide regular invoices to Ecology and will check that Project staff follow City accounting protocols. Time on project: 2% of her time Page 9 of 12 FY2013 Municipal Stormwater Grants of Regional or State-wide Significance EW Effectiveness Study Development, Phase 1 September 27, 2013 D. Budget 1. Budget Table EW Effectiveness Study Proposal Development Budget Estimate Description Qty Units Unit Cost Total Salaries: Project Manager 300 HRS $50 $15,000 Project Accountant 40 HRS $50 $2,000 Contractual: Lit Reviewer/Gap Analysis#1 5 EA $15,000 $75,000 Lit Reviewer/Gap Analysis#2 5 EA $15,000 $75,000 Lit Reviewer/Gap Analysis#3 5 EA $15,000 $75,000 General Consultant/Facilitator 1 EA $50,000 $50,000 Supplies: Light Refreshments for Group Mtgs 12 EA $25 $300 Equipment: n/a Travel: Group Meetings in Moses Lake 12 EA $150 $1,800 Meeting @ WSU Pullman 3 EA $150 $450 Meeting @ WSU Puyallup 3 EA $400 $1,200 Other: n/a Indirect: (Up to 25%of Salaries &Benefits) 340 HRS $12.50 $4,250 TOTAL PROJECT ESTIMATE: $300,000 2. Budget narrative Salaries (which include benefits)—will cover most costs of the City of Spokane Valley to administer this project on behalf of the EWSCG. Hourly costs shown are an estimate. The number of hours listed equates to about 5 hours per week throughout the project duration, estimated real time is about 8 hours/week on average to complete all activities associated with this proposal for a 15-month period. Contractual —due to the intensive amount of time to perform literature reviews, and the nature of the work, the project manager proposes to work with consultants, academic partners, and others to assist with the work, which may require multiple contracts. One of the first tasks for the Group will be to determine how consultants will be utilized to complete this project. If the Group decides to assign all activities to one consultant, the"Lit Reviewer/Gap Analysis" line items would summate under the General Consultant/Facilitator. In any case, the Contractual total for this project will be at or less than $275,000. Supplies —to support each meeting, it is proposed that light refreshments be furnished for the Group. This will not exceed $50/meeting nor will it exceed $300 total. Page 10 of 12 FY2013 Municipal Stormwater Grants of Regional or State-wide Significance EW Effectiveness Study Development, Phase 1 September 27, 2013 Travel—is estimated for the maximum number of potential in-person meetings. Up to 12 meetings in Moses Lake are anticipated to be required with the Group. When appropriate, project meetings at institutions and/or consultant locations around the State may be necessary. Most meetings will be handled via conference call or internet to reduce the need for in-person meetings. Indirect—it is anticipated that the City will absorb many costs associated with this project including phone conference calls, photo copies, cost of maintaining office space and computer equipment. Indirect costs are limited to 25% of the salaries and benefit costs estimated above. Equipment and Other budget categories are not anticipated for this project or will be covered by indirect. Page 11 of 12 FY2013 Municipal Stormwater Grants of Regional or State-wide Significance EXHIBIT A Research Proposal Template Roads & Highways Monitoring Committee Subgroup of the Stormwater Working Group 1. RESEARCH PROPOSAL TITLE Provide a title that briefly and immediately conveys to the reader the intent of the proposed study. 2. RESEARCH PROBLEM DESCRIPTION In one or more paragraphs, provide background to set the context and explain the reason for the research by stating the general problem or need. Be explicit about the significance and scope of the problem. Explain the consequences, if any, of not doing this work. 3. RESEARCH OBJECTIVE Describe in very brief terms how the expected benefits/products of the research will be used and by whom. 4. LITERATURE SEARCH AND RESEARCH IN PROGRESS SUMMARY Summarize literature and ongoing research found on the topic. Describe any shortcomings or deficiencies in the current body of research and how this project will address them. 5. Geographic Scope and Urgency of Research How broadly will the results of this research apply? Nationally Pacific Northwest WA Only Eastern WA Western WA Puget Sound Basin How quickly will you need the results of this research? ASAP Within 6 months Within 1 year Within 2 years Within 5 years Ongoing 6. Conceptual Research Approach Summarize what the proposed research involves. Identify any potential technical, institutional, or political barriers to its implementation. 7. ESTIMATED COST AND TIMING (Optional) Identify: 1) The funds required; 2) How long the project will take; and 3) Whether the project depends on another action before it can proceed. 8. CONTACT INFORMATION Provide specific contact information for the person(s) involved in developing the research proposal. Page 12 of 12 FY2013 Municipal Stormwater Grants of Regional or State-wide Significance were reported to the Permittee during the reporting period, a brief description of the type of information gathered or received shall be included in the annual report. Annual reporting of any monitoring, studies, or analyses conducted as part of S8.B, below must follow the requirements specified in the approved Quality Assurance Project Plans (QAPPs). B. Stormwater Management Program Effectiveness Studies. Each city and county Permittee listed in S1.D.2.a.i and S1.D.2.a.ii shall collaborate with other Permittees to select, propose, develop, and conduct Ecology-approved studies to assess, on a regional or sub-regional basis, effectiveness of permit-required stormwater management program activities and best management practices. Permittees shall: 1. Review the individual study ideas that were proposed in Permittees' annual reports permit due qu March 31, opedr tional or for ructoirrbra studies'- mg ennt, practices. For each study idea, discuss: what data are needed to evaluate the effectiveness of the practice; how Permittees' stormwater management programs might be improved based on the findings of a study; and potential partnerships between Permittees whereby data can be collected efficiently and effectivel . 2, Rank the study ideas and compile a final list of twelve to fifteen study ideas for Eastern Washington. For each of these twelve to fifteen study ideas, identify a single Permittee as lead entity and also identify the sub-region or other grouping of Permittees that will participate. 3. On or before June 30, 2016, submit the ranked list of twelve to fifteen study ideas for Eastern Washington to Ecology . Include a brief summary of the data collection that will be necessary to evaluate the effectiveness of the practice. For, each study idea, list the lead entity and the other Permittees that will participate. 4. Lead entities shall develop detailed study design proposals for a combined total of no fewer thau artzf` more t an twely0 of the top-ranked ideas. For each study, describe the purpose, objectives, design, arid methods; list the Perrittees that will artici sate and their roles and res.onsibilities• describe anticipated outcomes; identify methods to report the results; and describe expected modifications to the Permittees' stormwater management programs. 5. On or before June 30, 2017, lead entities shall submit the detailed proposals to Ecology in both electronic and paper form. 6. Lead entities shall submit a Quality Assurance Project Plan (QAPP) for each stud within six months 6f Ecolo• 's written as',royal of each detailed-? .ro.osa1.1A combined total of no fewer than eight and no more than twelve QAPPs shall be submitted from all lead entities. All QAPPs shall be submitted in both electronic and paper form. If Ecology does not request changes or provide written approval within 90 days of the QAPP submittal, the QAPP is considered approved as submitted. Eastern Washington Phase II Municipal Stormwater Permit—August 1, 2014 Page 46