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2013, 09-24 Regular Meeting minutes MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday,September 24,2013 Mayor Towey called the meeting to order at 6:00 p.m. Attendance: City Staff: Torn Towey,Mayor Mike Jackson, City Manager Gary Schimmels, Deputy Mayor Cary Driskell, City Attorney Dean Grafos,Councilmember Mark Calhoun,Finance Director Chuck Hafner, Councilmember Mike Stone, Parks &Rec Director Rod Higgins, Councilmember John Hohman, Community Dev Director Ben Wick, Councilmember Eric Guth,Public Works Director Arne Woodard, Councilmember Steve Worley, Senior Engineer Scott Kuhta,Planning Manager Rick VanLeuven,Police Chief CarolbeIle Branch,Public Information Officer Chris Bainbridge,City Clerk INVOCATION: Pastor Sid Johnson from Spokane Valley Baptist Church gave the invocation. PLEDGE OF ALLEGIANCE: A Boy Scout from Troop 422 led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: September Community Recognition, Presentati©n of Key and Certificate—Mayor Towey Mayor Towey announced that this month's recipient of the Certificate of Appreciation and Key to the City goes to Valleyfest, as this City's premier community event; and he acknowledged Valleyfest Executive Director Peggy Doering and all the volunteers and staff who helped make this such a wonderful event, Ms, Doering also thanked the numerous volunteers, staff, and citizens who participated in Valleyfest. Mayor Towey invited Mr. Frank Tombari to the podium, who in turn introduced Mr. Tim Moran, CEO of the Valley Hospital. Mr. Moran said the hospital will continue its legacy of taking good care of community members; said he also has a personal interest in economic development and he offered assistant to the City wherever the hospital can. COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Hafner reported that road construction continues as we work to make our roads better, and that compared with other cities,we are fortunate to be able to do so. Councilmember Higgins said he attended the Valleyfest Parade and said it was a fun,exciting event. Deputy Mayor Schimmels: no report Councilmember Grafos: no report Councilmember Wick: also mentioned the ValIeyfest parade. Councihnember Woodard said he attended the annual American Indian Veterans' Advisory Committee's Memorial and Honoring Ceremony. Council Regular Meeting 09-24-2013 Page 1 of 4 Approved by Council: 10-08-2013 MAYOR'S REPORT: Mayor Towey said he was honored to be part of the Veterans "Hiring the Heroes" event at the Spokane Fairgrounds; and said he also participated in the Fallen Heroes Dedication ceremony. PUBLIC COMMENTS: Mayor Towey invited general public comments. Two people spoke concerning their desire to see Spokane Valley have an indoor aquatic center; one individual spoke concerning manufactured park zoning; and fifty people spoke concerning their opposition to the Triple X Espresso coffee stand on Sprague that features bikini baristas and topless Tuesdays and Thursdays when those women wear pasties and G-strings; and that they wanted laws enacted, enforced and/or strengthened to have that activity stopped or moved. 1.PUBLIC HEARING: 2014 Proposed Budget—Mark Calhoun Mayor Towey opened the public hearing at 8:04 p.m. After Finance Director Calhoun explained some of the highlights of the budget, Mayor Towey invited public comment. No comments were offered and Mayor Towey closed the public hearing at 8:16 p.m. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of the following claim vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 09/06/2013 30194-30218 $96,751.60 09/12/2013 5665-5675 $1,111.00 09/12/2013 30219-30245 $415,683.34 09/13/2013 30246-30271 $25,110.67 09/16/2013 4503-4507;30272 $64,477.05 GRAND TOTAL 5603,133.06 b.Approval of Payroll for Pay Period Ending September 15,2013: $284,833.49 c.Approval of Council Meeting Minutes of September 17,2013, Study Session Format It was moved by Deputy Mayor SSchinunels, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 3.First Reading Proposed Property Tax Ordinance 13-014—Mark Calhoun After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Schhnnmels and seconded to advance Ordinance 13-014 levying regular property taxes for 2014, to a second reading. Finance Director Calhoun explained that this ordinance, as in previous years, does not include the state permitted 1% increase in property tax; and that the levy will include property taxes on new construction. Mayor Towey invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed:None. Motion carried. 4. Motion Consideration: Funding Allocation to Outside Agencies—Mark Calhoun It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to award 2014 Outside agency funding as follows: Big Brothers&Sisters: $2,429 Greater Spokane, Inc. $36,714 Children's Home Society 3,071 Greater Spokane Valley Chamber 11,571 Coalition Responsible Disabled 2,143 Spokane Area Workforce Develop 4,186 Greater Spokane Substance Abuse 5,286 Spokane River Forum 929 Hearth Homes 5,214 Spokane Valley Arts Council 7,857 Spokane Guild's School 4,286 Spokane Valley Heritage Museum 2,171 Spokane Valley Partners 34,071 Vaallelfest 24,429 YWCA 5,643 Grand Total: $150,000 Prior to the vote, Mayor Towey invited public comments; no comments were offered. Council Regular Meeting 09-24-2013 Page 2 of 4 Approved by Council: 10-08-2013 PUBLIC COMMENTS: Mayor Towey invited general public comments. See "Public Comments" above for a summary of all general public comments. At 9 p.m., it was moved by Deputy Mayor Schirrrmels, seconded and unanimously agreed to extend the meeting for one hour. ADMINISTRATIVE REPORTS: 5.Budget Amendment for 2013—Mark Calhoun Finance Director Calhoun went over the proposed amendments to the 2013 budget as summarized in his September 24, 2013 Request for Council Action form, which included $88,000 for Community Development which included funds for GIS services, SmartGov, AutoCad and shoreline legal services; $200,000 in the street fund to cover Sprague/Sullivan ITS Phase 2 project; a change in the Hotel/Motel tax Fund from $460,000 to $490,000; an additional $18,000 in the Street Capital Projects Fund for the Appleway Landscape Design which is being financed through a transfer from the Capital Reserve Fund; a change in the pavement preservation fund to more accurately reflect the Public Works Department's estimate of work that will be accomplished this year; and increasing appropriations in the Capital Reserve Fund by $18,000 to reflect that transfer to Fund 303 to finance the Appleway Landscape Design. Mr. Calhoun said this amendment would result in total appropriation increases of $1,174,172 and revenue increases of $413,793; he noted this is scheduled for a public hearing October 8 along with the first reading of the ordinance to amend the budget. There were no objections from Council to proceed as scheduled. 6. CDBG(Community Development Block Grant)Potential Projects---Scott Kuhta Planning Manager Kuhta went through his PowerPoint presentation explaining the CDBG potential projects; explained that we submitted a proposed amendment to the Spokane County 2012-2014 Consolidated Plan to change sidewalk projects from Low to High Priority,which would enable the use of the CDBG funds for sidewalk projects in the target areas. Mr. Kuhta said instead of amending their Consolidated Plan, Spokane County Commissioners signed a resolution specifically allowing Spokane Valley use of the CDBG funds for sidewalk projects; and said the justification was largely based upon public outreach and needs assessment conducted as part of the Spokane Valley Bike and Pedestrian Plan. Mr. Kuhta said the application deadline is November 9 and a public hearing is set for October 8, and said the projects shown on page two of his Request for Council Action Form identify potential projects within the target areas.Mr. Kuhta noted the staff focused on sidewalk gaps within proximity to schools; and said all of the proposed projects are identified on the City's Pedestrian Network map in the Spokane Valley Bike and Pedestrian program. Mr. Kuhta also explained that he spoke with the Central Valley School District Superintendent who indicated some funding assistance might be possible and said they will bring the issue before their board in October. There was Council consensus to include the proposed sidewalk project of Sprague Avenue, as well as the projects around Greenacres and perhaps include the Farr Road. Mr. Kuhta said this item is set October 8 for a public hearing October 8 followed by a proposed motion to approve the list of projects. There were no objections from council to proceed. 7.Horizon 2040--Eric Guth, Steve Worley Senior Engineer Worley said that several weeks ago Council saw a presentation from Mr, Kevin Wallace, SRTC's (Spokane Regional Transportation Council) CEO, concerning their twenty year Metropolitan Transportation Plan (MTP) planning document called "Horizon 2040;" and that afterwards, Council expressed a desire that staff follow up with that presentation to explain how this plan would affect Spokane Valley. Mr. Worley explained that that Plan is the document that helps guide the decisions concerning SRTC's twenty-plus year blueprint, as well as satisfies federal requirements that must be adhered to for all federally funded transportation projects. Mr. Worley explained that the focus of the MTP (Metropolitan Transportation Plan) is maintenance and preservation on principal arterials only, and transportation corridors. He went over the corridor screening process, explained about the freight/commerce corridor, urban corridor, and neighborhood corridor, and included a list of highest performing roadways within each corridor category. Mr. Worley also noted that the MTP Projects must be financially constrained with the cost of the projects not exceeding available resources, and must focus on maintenance and preservation (principal arterials only), high performing corridors, and regionally Council Regular Meeting 09-24-2013 Page 3 of 4 Approved by Council: 10-08-2013 significant projects, and he mentioned some of the projects as noted on the slide presentation. As noted on slide 18, Mr. Worley said he is interested in hearing from Council regarding the suggested comments to send to SRTC, and said the purpose of the second suggestion of providing details on annual funding resources is that these projects total in the billions of dollars, and said it would be nice to see that broken down. At approximately 10:00 p.m., it was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to extend the meeting for one more hour. Mr. Worley noted that the draft MTP Plan is now on the SRTC website, and said that although not yet on their website, Chapter 4 "How We Will Get There" is complete and is now in the agency review period. Mr. Worley asked Council what comments would Council like to send to SRTC regarding g this draft plan. There was discussion concerning the projects overall and mention that there is no prioritization but that the projects are examined on a regional basis; was mention that most of our major arterials are in good condition; that the amount we would receive is small compared with the overall available funds; and Mr. Worley said projects will be based the criteria; and he noted that not all projects will appear on the list. Concerning some of the larger congested areas such as Argonne, Mr. Worley said those are the types of comments we might want to send to SRTC. Mr. Jackson added that we are working under a tight timeframe, Mr. Worley said he has prepared about four pages of comments which will be reviewed by Mr. Guth and passed on to Mr. Jackson for additional review; said some of his comments are detailed, and that SRTC is looking for high level comments, and to make sure we are headed in the right direction with our response to SRTC, Mr. Worley said funding is limited. Councilmember Hafner said he would like to see a copy of Mr.Worley's four-page comments. It was noted this item will come back to Council again for further follow-up. 8.Advance Agenda—Mayor Towey There were no suggested changes and it was noted that the Horizon 2040 topic will be scheduled for further discussion at an upcoming council meeting. INFORMATION ONLY These items were not discussed or reported, as they were for information only: (9) Department Reports, (10) Planning Commission Minutes of August 8, 2013, and (11) Wood Burning Ban. CITY MANAGER COMMENTS City Manager Jackson said he wasn't sure if all Councilmembers received Senator Padden's e-mail of October 2 noting that the Senate Majority has scheduled a public meeting on transportation at Central Valley High School. Mr. Jackson said the topic of City Hall was mentioned at a previous Council meeting and said he and Mr. Hohman will be meeting with Doug Mitchell next week to further discuss city hall plans, and that the next council discussion can include funding, prioritizing city hall, and a scope of options for consideration. 12. EXECUTIVE SESSION: [RCW 42.30.110(1)(b), and RCW 42.30.110(1)i)] Potential acquisition of real estate; and potential litigation. It was moved by Deputy Mayor Schimmels, seconded and unanimously agreed to adjourn into Executive Session for approximately sixty minutes to discuss potential acquisition of real estate and potential litigation, and that no action will be taken upon return to open session. Council adjourned into Executive Session at 10:17 p.m. At 11:15 p.m., City Attorney Driskell announced in open session that the Executive Session would be extended to 11:35. Mayor Towey declared Council out of Executive Session at 11:36, at which time it was moved by Councilinember W ard, seconded and unanimously agreed to adjourn. A EB Thomas E. Towey,Mayor . IMI!_4. .41 14 .4 Christine :ainbr'dge, City Cler llr Council Regular Meeting 09-24-2013 Page 4 of 4 Approved by Council: 10-08-2013