2013, 10-29 Study Session AGENDA
SPOKANE VALLEY CITY COUNCIL
STUDY SESSION FORMAT
Tuesday, October 29,2013 6:00 p.m.
CITY HALL COUNCIL CHAMBERS
11707 East Sprague Avenue,First Floor
(Please Silence Your Cell Phones During the Meeting)
DISCUSSION LEADER SUBJECT/ACTIVITY GOAL
ROLL CALL
ACTION ITEMS:
1.Mike Stone Balfour Park/Library Conceptual Plan Motion Consideration
[public comment]
2.Morgan Koudelka Amended Traffic School Interlocal Motion Consideration
[public comment]
NON-ACTION ITEMS:
3. Briahna Taylor Legislative Update Discussion/Information
4.Mark Calhoun Lodging Tax Advisory Committee Discussion/Information
Recommendations to Council
5. Cary Driskell Unlawful Public Exposure Discussion/Information
6.John Whitehead Association of Washington Cities(AWC), Discussion/Information
Resolution and Interlocal re AWC Trust
7.Mayor Towey Advance Agenda Discussion/Information
8.Information Only: (will not be discussed or reported):
(a)Department Reports; (b)Pavement Preservation Paving Project
9.Mayor Towey Council Check in Discussion/Information
10.Mike Jackson City Manager Comments Discussion/Information
ADJOURN
Note: Unless otherwise noted above,there will be no public comments at Council Study Sessions. However,Council always reserves the
right to request information from the public and staff as appropriate. During meetings held by the City of Spokane Valley Council,the
Council reserves the right to take"action" on any item listed or subsequently added to the agenda. The term"action"means to deliberate,
discuss,review,consider,evaluate,or make a collective positive or negative decision. NOTICE: Individuals planning to attend the meeting
who require special assistance to accommodate physical,hearing,or other impairments,please contact the City Clerk at(509)921-1000 as soon
as possible so that arrangements may be made.
Study Session Agenda,October 29, 2013 Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 29, 2013 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Balfour Park/Library Final Conceptual Site Plan
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: The City Council approved the purchase of the
Sprague property on October 31, 2012.
BACKGROUND: The Sprague property was officially purchased on October 31, 2012. As
per our Memorandum of Understanding, both the City and the Spokane County Library District
have one year to develop a joint site plan for this project.
The consultant team from Bernardo Wills Architects was contracted to assist the Library District
and City with the public process and development of the joint site development plan. As a part
of this process, a steering committee was established to facilitate this process. Three public
meetings have taken place with the final Open House in September. The conceptual site plan
presented at the September Open House was the preferred alternative that was developed from
public input at the two previous meetings.
The responses at the September Open House were very positive and therefore it was decided
to move the preferred alternative forward for approval by the Library District Board and the City
Council. The final step in this process is for the City Council to accept the preferred plan.
Acceptance of the plan will initiate the boundary line adjustment, the selling of the additional .32
acres to the Library District and transfer of title to the Library District.
OPTIONS: 1) Accept the Final Conceptual Plan, 2) Suggest changes to the plan, or 3) Provide
additional direction to staff.
RECOMMENDED ACTION OR MOTION: I move to accept the attached Balfour Park/Library
Conceptual Site Plan, as presented by staff, for the future development and expansion of
Balfour Park.
BUDGET/FINANCIAL IMPACTS: N/A
STAFF CONTACT: Michael D. Stone, CPRP. Director of Parks and Recreation
ATTACHMENTS: Conceptual Plan
FIRE ACCESS ROUTE
MEANDERING PATH SYSTEM
LARGE OPEN PLAY AREA
POTENTIAL FUTURE PARKING
EXPANSION
STREET TREE LANDSCAPING
AND BUFFER PLANTINGS
TRASH ENCLOSURE
READING GARDEN,WITH MINI
AMPHITHEATER ADJACENT TO
CHILDREN'S ROOM IN LIBRARY
NEW MULTI-PURPOSE SHELTER
WITH RESTROOM/STAGE/MOVIE
SCREEN ADJACENT TO
PERFORMANCE SEATING SPACE
SHARED PARKING FOR
LIBRARY AND PARK,119 CARS
BUS DROP OFF
ACCESSIBLE PARKING SPACES
MULTI-USE CIVIC PLAZA SPACE
WITH DECORATIVE CONCRETE
RIVER PATTERN AND NATURAL
LANDSCAPE BOULDERS
SITE LIGHTING
PUBLIC ART OPPORTUNITY
LIBRARY ENTRY PLAZA WITH
WATER FEATURE,BUS STOP AND
INTERPRETIVE DISPLALY
OPPORTUNITIES
FIRE ACCESS ROUTE
CONTROLLED PEDESTRIAN
CROSSING AT DARTMOUTH
1
FIRE STATION
Spokane Valley, Washington
PARK/LIBRARY
Conceptual Site Plan
September 12, 2013
SHELTER AND PLAZA
FRONTING ONTO OPEN
PLAY SPACE
NEW BASKETBALL
COURT
EXPANSION OF EXISTING
P LAY AREA/EQUIPMENT
EXISTING VOLLEYBALL
COURT TO REMAIN
CHILDREN'S SPLASH PAD
RECONFIGURED
BALFOUR PARK
PARKING LOT
DECORATIVE FENCING
AND LANDSCAPING
GATEWAY S IG NAG E
AMPHITHEATER
SEATING
SHARED PARK AND
LIBRARY PARKING FOR
99 CARS
THE GROVE CULTURAL
HISTORY COURT
1113BE RNA RDD WILLS
ARCHITECTS P
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 29, 2013 Department Director Approval: ❑
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Traffic School Interlocal Agreement
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: Council approved Interlocal Agreement on January
10, 2012
BACKGROUND: The Spokane County Sheriff's Office currently operates a traffic school for
qualifying individuals that have received traffic infractions in the unincorporated County. The
school allows officers to interact with the individuals in a positive environment, providing
education regarding current traffic laws and safe driving techniques; in return the participants
have their infractions dismissed upon satisfactory completion of the class.
The City participates in the traffic school to create a positive impact upon drivers in our
community while enhancing the relationship between the police and citizens.
The County only agreed to a one-year agreement to ensure there were no cost overruns, as
Spokane Valley only agreed to fund the school through participant fees. In 2012, participant
fees exceeded costs by $53,000.
OPTIONS: Extend the agreement, terminate participation in the traffic school, or request
additional information.
RECOMMENDED ACTION OR MOTION: Move to authorize the City Manger to Finalize and
Execute the Interlocal Agreement Among the City of Spokane Valley, Spokane County, and the
Spokane County Sheriff for Participation in the Traffic School.
BUDGET/FINANCIAL IMPACTS: In 2012 there was $109,369 in traffic school revenue from
Spokane Valley infractions. This money all goes to the traffic school. If we did not participate in
the traffic school these traffic fines would be remitted to Spokane Valley as fine revenue but
45% would be passed through to the State. There was a net loss of revenue to the City general
fund of$60,152 in 2012.
STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst
ATTACHMENTS: Interlocal Agreement
INTERLOCAL AGREEMENT AMONG THE CITY OF SPOKANE VALLEY,
SPOKANE COUNTY,AND THE SPOKANE COUNTY SHERIFF FOR
PARTICIPATION IN TRAFFIC SCHOOL
THIS AGREEMENT entered into among SPOKANE COUNTY, a political subdivision
of the State of Washington, having offices for the transaction of business at 1116 West
Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as "COUNTY," the
SPOKANE COUNTY SHERIFF, having offices for the transaction of business at 1100 West
Mallon, Spokane, Washington 99260, hereinafter referred to as "SHERIFF", and the CITY OF
SPOKANE VALLEY, a municipal corporation of the State of Washington, having offices for the
transaction of business at 11707 East Sprague, Suite 106, Spokane Valley, Washington 99206
Spokane Falls Boulevard, Spokane, Washington 99201, hereinafter referred to as "CITY",
jointly hereinafter referred to as the "PARTIES."
WITNESSETH:
WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Spokane County Board
of County Commissioners ("Board") has the care of County property and the management of
County funds and business; and
WHEREAS, chapter 39.34 RCW (Interlocal Cooperation Act), authorizes counties and
cities to contract with each other to perform certain functions which each may legally perform; and
WHEREAS, RCW 46.83.010 authorizes cities to establish a traffic school subject to
agreement with their appropriate county.
NOW, THEREFORE, for and in consideration of the mutual promises set forth
hereinafter, and the above recitals which are incorporated herein by reference, the PARTIES do
mutually agree as follows:
SECTION NO. 1: PURPOSE
The purpose of this Agreement is to set forth the PARTIES' understanding of the terms and
conditions under which the CITY will participate in the traffic school currently being operated
by the SHERIFF.
SECTION NO. 2: DURATION/TERMINATION
This Agreement shall commence January 1, 2013, and run through December 31, 2013. At the
conclusion of the initial term, this Agreement shall automatically be renewed from year to year
thereafter effective January 1st to December 31st
Any party for any reason what so ever may terminate this Agreement upon 90 days written
notice of termination to the other PARTIES. In the event of termination, the SHERIFF shall
continue to provide traffic school services to those CITY participants participating in the traffic
school prior to the effective date of termination.
Page 1 of 7
SECTION NO. 3: TRAFFIC SCHOOL
A. The SHERIFF currently operates a traffic school for the benefit of Spokane County
residents who receive certain traffic infractions in unincorporated areas of the County.
The CITY would like to participate in SHERIFF'S traffic school pursuant to chapters
39.34 and 46.83 RCW.
B. The purpose of the traffic school is to instruct, educate, and inform all persons appearing
for training in the proper, lawful, and safe operation of motor vehicles, including but not
limited to rules of the road and the limitations of persons, vehicles, and bicycles and
roads, streets, and highways under varying conditions and circumstances.
C. The SHERIFF shall charge a fee as authorized by law to traffic school participants. The
amount of the fee shall not exceed the base penalty for an unscheduled traffic infraction
as established and periodically amended by the Washington State Supreme Court
pursuant to RCW 46.63.110, plus any assessments and other costs that are required by
statute or rule to be added to the base penalty. Fees collected in excess of the costs of the
traffic school may be used as authorized by law. The fee is intended to cover all direct
and indirect costs of the traffic school.
D. The traffic school shall be held at the Spokane County Sheriff's Office Training Center
located at 10319 East Appleway Boulevard, Spokane Valley, WA, 99206 or at such other
location as the SHERIFF may hereinafter determine. The training shall be entirely
classroom (lecture, discussion and video presentation) and will be approximately six
hours in length or as may be determined by the SHERIFF.
E. It is anticipated that the Costs for operating the traffic school will be entirely funded by
participant fees. For the purpose of this provision, the terminology Costs shall mean the
annual expenditures plus indirect costs for the traffic school prepared by the SHERIFF
and agreed to by the COUNTY. All PARTIES understand that if the total amount of
participant fees exceeds the Cost for operating the traffic school in any calendar year that
the surplus money in that calendar year can be used by the SHERIFF for any purpose
authorized by law. No costs for the school shall be charged to the CITY.
F. Eligible individuals (as determined by the SHERIFF) receiving traffic infraction citations
within the city limits of the CITY, shall be given the option of participating in the Traffic
School. Satisfactory completion of the class will result in the dismissal of the citation.
Additionally, the Spokane County District Court handling a traffic infraction case within
the limits of the CITY, shall have the legal ability as provided for in RCW 46.83.050, as
part of any sentence imposed following a conviction for any traffic law violation, or as a
condition on the suspension of sentence or deferral of any imposition of sentence, to
order any person so convicted to attend the traffic school for a number of days to be
determined by the court, but not to exceed the maximum number of days which the
violator could be required to serve in the city or county jail as a result of his or her
conviction.
Page 2 of 7
SECTION NO. 4: NOTICES
All notices or other communications given hereunder shall be deemed given on: (i) the day such
notices or other communications are received when sent by personal delivery; or (ii) the third day
following the day on which the same have been mailed by certified mail delivery, receipt requested
and postage prepaid addressed to PARTIES at the address set forth below, or at such other address
as the PARTIES shall from time-to-time designate by notice in writing to the other PARTIES:
CITY: City Clerk
City of Spokane Valley
11707 East Sprague, Suite 106
Spokane Valley,Washington 99206
Copy: Chief of Police
City of Spokane Valley
12710 East Sprague
Spokane Valley,Washington 99216
COUNTY: Board of County Commissioners
Spokane County Courthouse
1116 West Broadway Avenue
Spokane, Washington 99260-0100
Copy: Sheriff
Spokane County
1100 West Mallon Avenue
Spokane, Washington 99260-0300
SECTION NO. 5: ASSIGNMENT
This Agreement shall be binding upon the PARTIES, their successors and assigns. No Party may
assign, in whole or in part, its interest in this Agreement without the approval of the other Party.
SECTION NO. 6: LIABILITY
For purposes of this section, the term COUNTY shall include the Spokane County Sheriff.
The COUNTY shall indemnify, defend and hold harmless the CITY, its officers and employees
from all claims, demands, or suits in law or equity arising from the COUNTY's intentional or
negligent acts or breach of its obligations under the Agreement. The COUNTY's duty to
indemnify shall not apply to loss or liability caused by the intentional or negligent acts of the
CITY, its officers and employees.
The CITY shall indemnify, defend and hold harmless the COUNTY, its officers and employees
from all claims, demands, or suits in law or equity arising from the CITY's intentional or
Page 3 of 7
negligent acts or breach of its obligations under the Agreement. The CITY's duty to indemnify
shall not apply to loss or liability caused by the intentional or negligent acts of the COUNTY, its
officers and employees.
If the comparative negligence of the PARTIES and their officers and employees is a cause of
such damage or injury, the liability, loss, cost, or expense shall be shared between the PARTIES
in proportion to their relative degree of negligence and the right of indemnity shall apply to such
proportion.
Where an officer or employee of a Party is acting under the direction and control of the other
Party, the Party directing and controlling the officer or employee in the activity and/or omission
giving rise to liability shall accept all liability for the other Party's officer or employee's
negligence.
Each Party's duty to indemnify shall survive the termination or expiration of the Agreement.
Each Party waives, with respect to the other Party only, its immunity under RCW Title 51,
Industrial Insurance. The PARTIES have specifically negotiated this provision.
SECTION NO. 7: INSURANCE
During the term of the Agreement, the COUNTY shall maintain in force at its own expense, each
insurance noted below:
a. Worker's Compensation Insurance in compliance with RCW 51.12.020, which
requires subject employers to provide workers' compensation coverage for all their
subject workers and Employer's Liability or Stop Gap Insurance in the amount of not
less than$1,000,000;
b. General Liability Insurance on an occurrence basis, with a combined single limit of
not less than $1,000,000 each occurrence for bodily injury and property damage. It
shall include contractual liability coverage for the indemnity provided under this
Agreement. It shall provide that the CITY, its officers and employees are additional
insureds but only with respect to the COUNTY's services to be provided under this
Agreement; and
c. Automobile Liability Insurance with a combined single limit, or the equivalent of
not less than $1,000,000 each accident for bodily injury and property damage,
including coverage for owned,hired and non-owned vehicles.
d. Professional Liability Insurance with a combined single limit of not less than
$1,000,000 each claim, incident or occurrence. This is to cover damages caused by
the error, omission, or negligent acts related to the professional services to be
provided under this Agreement. The coverage must remain in effect for two years
after the Agreement is completed.
Page 4 of 7
There shall be no cancellation, material change, reduction of limits or intent not to renew the
insurance coverage(s)without at least 30 days written notice from the COUNTY or its insurer(s) to
the CITY.
SECTION NO. 8: ANTI-KICKBACK
No officer or employee of the COUNTY, having the power or duty to perform an official act or
action related to this Agreement shall have or acquire any interest in the Agreement, or have
solicited, accepted or granted a present or future gift, favor, service or other thing of value from or
to any person involved in the Agreement.
SECTION NO. 9: VENUE STIPULATION
This Agreement has been and shall be construed as having been made and delivered within the
State of Washington and it is mutually understood and agreed by each party that this Agreement
shall be governed by the laws of the State of Washington both as to interpretation and
performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this
Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction
within Spokane County,Washington.
SECTION NO. 10: COMPLIANCE WITH LAWS
The PARTIES shall observe all federal, state and local laws, ordinances and regulations, to the
extent that they may be applicable to the terms of this Agreement.
SECTION NO. 11: NON-DISCRIMINATION
No individual shall be excluded from participation in, denied the benefit of, subjected to
discrimination under, or denied employment in the administration of or in connection with this
Agreement in violation of federal, state or local law.
SECTION NO. 12: MISCELLANEOUS
A. NON-WAIVER: No waiver by any Party of any of the terms of this Agreement shall be
construed as a waiver of the same or other rights of that Party in the future.
B. ENTIRE AGREEMENT: This Agreement contains terms and conditions agreed upon by
the PARTIES. The PARTIES agree that there are no other understandings, oral or
otherwise, regarding the subject matter of this Agreement. No changes or additions to this
Agreement shall be valid or binding upon the PARTIES unless the change or addition is in
writing, executed by the PARTIES.
C. MODIFICATION: No modification or amendment to this Agreement shall be valid until
put in writing and signed with the same formalities as this Agreement.
Page 5 of 7
D. HEADINGS: The section headings appearing in this Agreement have been inserted solely
for the purpose of convenience and ready reference. In no way do they purport to, and shall
not be deemed to define, limit or extend the scope or intent of the sections to which they
pertain.
E. COUNTERPARTS: This Agreement may be executed in any number of counterparts,
each of which, when so executed and delivered, shall be an original, but such
counterparts shall together constitute but one and the same.
F. SEVERABILITY: If any parts, terms or provisions of this Agreement are held by the
courts to be illegal, the validity of the remaining portions or provisions shall not be
affected and the rights and obligations of the PARTIES shall not be affected in regard to
the remainder of the Agreement. If it should appear that any part, term or provision of
this Agreement is in conflict with any statutory provision of the State of Washington,
then the part, term or provision thereof that may be in conflict shall be deemed
inoperative and null and void insofar as it may be in conflict therewith and this
Agreement shall be deemed to modify to conform to the statutory provision.
G. RELATIONSHIP OF THE PARTIES: The PARTIES intend that an independent contractor
relationship will be created by this Agreement. No agent, employee, servant or
representative of the COUNTY shall be deemed to be an employee, agent, servant or
representative of the CITY for any purpose. Likewise, no agent, employee, servant or
representative of the CITY shall be deemed to be an employee, agent, servant or
representative of the COUNTY for any purpose. For the purpose of this paragraph, the
terminology"COUNTY" shall also include"SHERIFF".
SECTION NO. 13: RCW 39.34 REQUIRED CLAUSES
A. PURPOSE: See Section No. 1 above.
B. DURATION: See Section No. 2 above.
C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS: No new or separate
legal or administrative entity is created to administer the provisions of this Agreement.
D. RESPONSIBILITIES OF THE PARTIES: See provisions above.
E. AGREEMENT TO BE FILED: The CITY shall file this Agreement with its City Clerk and
place it on its web site or other electronically retrievable public source. The COUNTY shall
file this Agreement with its County Auditor or place it on its web site or other electronically
retrievable public source.
F. FINANCING: Each party shall be responsible for the financing of its contractual
obligations under its normal budgetary process.
G. TERMINATION: See Section No. 2 above.
Page 6 of 7
H. PROPERTY UPON TERMINATION: Title to all property acquired by any party in the
performance of this Agreement shall remain with the acquiring party upon termination of
the Agreement. Jointly acquired property shall be divided in proportion to the percentage
share of each party contributing to its acquisition.
IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed on
the date and year opposite their respective signature blocks.
DATED: BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY,WASHINGTON
Shelly O'Quinn, Chair
ATTEST:
Al French, Vice-Chair
Daniela Erickson
Clerk of the Board
Todd Mielke, Commissioner
DATED: SPOKANE COUNTY SHERIFF
Sheriff Ozzie Knezovich
Approved as to form:
Deputy Prosecuting Attorney
DATED: CITY OF SPOKANE VALLEY
City Manager
ATTEST: Approved as to form:
City Clerk Office of the City Attorney
Page 7 of 7
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 29, 2013 Department Director Approval ❑
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE : Legislative Agenda Update
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
Lobbyist Briahna Taylor will brief Council tonight on current and pending legislative issues.
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT:
ATTACHMENTS
"What to Except During the 2014 Legislative Session?"
PowerPoint Presentation: Transportation Revenue Package
AWC 2014 Legislative Priorities
Gorton Thomas Honeywell: Developing a Successful Legislative Funding Request
Spokane Valley's 2013-2014 Legislative Agenda, revised draft for 2014
What to expect during the 2014 Legislative Session?
The Legislature operates on a two-year (biennium) cycle. During even-numbered years, the Legislature meets
for 60 continuous days starting the second week of January, i.e. a "short session." The 2014 legislative session
will begin January 13, 2014.
Party Politics
In the House, Democrats will continue to hold the majority (55-43). In the Senate, the Majority Coalition
Caucus (23 Republicans and 2 Democrats) will, at the very least, continue to maintain the majority. In the 26th
Legislative District, a swing district on the Kitsap Peninsula, there is an open seat that will be decided in the
November election. If the Republican in the race wins, the Majority Coalition Caucus will have 24 Republicans
and 2 Democrats—this is key because the more Republicans in office, the less influence the 2 Democrats will
have in the Majority Coalition Caucus.
Budgets
In even-numbered years, the Legislature amends the operating, capital, and transportation budgets adopted
the previous year.The state fiscal cycle runs July 1, 2013-June 30, 2015). As 2014 is a short session and an
even-numbered year, the Legislature will be amending the budgets adopted last year.
Operating Budget
The Operating Budget allocates operating funds to all state programs and state agencies (including
education). This budget includes local-state shared revenues, such as local liquor revenue and profit
revenues. The current budget funds liquor tax revenues at 50% of their historical levels. The current
budget also makes a nearly$1 billion investment in education to address the McCleary Supreme Court
decision. Prior to this coming legislative session, the Supreme Court will likely provide more direction
on the investments that the state will need to make in the coming years. Depending on this direction,
the current budget may need to be amended to direct more funding toward education, which will
likely result in cuts other state programs.
Capital Budget
The Capital Budget funds brick-and-mortar projects (building K-12 and higher education facilities,
community projects, parks, state buildings, etc.). General obligation bonds fund this budget; and are
taken out every two years. A portion of Operating Budget funds are allocated to pay the debt service
on these bonds. Projects were selected during the 2013 cycle. Unless a project is emergent in nature,
or there is a need to amend an existing appropriation, it is not appropriate to request funds during a
short session. However, the even-numbered year is a key time to begin laying the groundwork for a
capital funding request in the 2015 legislative session.
Transportation Budget
The current Transportation Budget does not fund any new projects. In order to fund new projects, a
transportation revenue package needs to be adopted. The House passed a transportation revenue
package last session, but the Senate declined to bring it up for a vote. Since then, there has been an
effort to have the Legislature convene in a special session this November to adopt an agreed-upon
transportation revenue package. Depending on the outcome this November, this conversation may
continue into the 2014 Legislative Session.
GORDON THOMAS HONEYWELL
GOVERNMENTAL AFFAIRS
Transportation Revenue Package
Briahna Taylor
Gordon Thomas Honeywell Governmental Affairs
GORDON THOMAS HONEYWELL
GOVERNMENTAL AFFAIRS
Current Transportation Revenue
• Current funding comes from a variety of sources, including fuel taxes, bonding,
vehicle permits and fees, fares, and federal grants.
• Fuel Tax comprises over % of total funding
— Gas Tax purchasing power has declined by 47% since 2001
Tolls, Ferry Fares,
&Other State—
Revenues/Fees,
51,220 M
Funding Sources $9,171 M
Bond Proceeds,
52,092 M
Fuel Taxes,
52.521 n+l
Federal Funds
(includes TIFIA
loan), 51,872 M
Vehicle/Driver
Licenses,Permits,
&Fees,51,292 M
Local
F:n.d:.
S17 F"
GORDON THOMAS HONEYWELL
GOVERNMENTAL AFFAIRS
Current Allocations
• Over half of current WSDOT funding is dedicated to capital projects. The
remainder is divided between operating costs, local allocation of funds,
services, and debt repayment.
• Distributions from WSDOT to cities and counties make up $734 million of the
$9.17 Billion budget
Expenditures $9,171 M
WSDOT
55,415 M
Debt Service
51,162 M
Capital
54,941 M
Other Agencies
SL591 A+!
Washington
State Patrol
5355 M
Dept.
of Licensing
52( si
Other
S298 M
Li[j1 /2 � per- gallon
i % �f state fuel tax
Wilitift0 00000 IMMO 0000
101-001-02h .40000
261 Transportation 160 Nickel
Partnership rwoleate Projb
421 projects
cities and oar pay aft bonds that
lewd ma& funded past pro : r
Available for use on state highways,
bridges and ferries:
• maintenance and operations
• preservation
• safety improvements
4
GORDON THOMAS HONEYWELL
GOVERNMENTAL AFFAIRS
Previous project completion
• Projects funded by 2003 and 2005 funding packages are nearly complete
2011 -13 biennium is the peak of delivery of the $16.3 billion program
Dot ars in 1 ill ns
54,500
54.000
53,500
53,000
S2.500
$2,000
51,500
51,000 ,
S Soo
so
2013-11.
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GORDON THOMAS HONEYWELL
GOVERNMENTAL AFFAIRS
Projected Funding Shortages
• WSDOT has projected an unmet transportation funding need
of $3. 1 Billion over the next 10 years
• Majority of unmet need is derived from Maintenance &
Operations and Highway Preservation Budgets
• Unmet funding needs in these areas means :
— Damaged pavement and guardrails
— Decreased snow and ice response
— Reduced incident response coverage
• Additionally: Local communities have their own transportation
service and infrastructure needs, but lack independent fund
sources.
• In 2012, Governor 7 developed the Connecting
Washington Plan
— Recommended that we focus on system preservation,
congestion reduction, efficiency, and safety improvements
— Recommended a $21 billion investment over 10 years for
transportation improvements
— Recommended increase of several vehicle fees and taxes,
as well as another gas tax
— Requested the establishment of numerous local-option
funding opportunities
— Recommended increased accountability measures for
transportation agencies and projects
GORDON THOMAS HONEYWELL
GOVERNMENTAL AFFAIRS
Proposed Solutions
GORDON THOMAS HONEYWELL
GOVERNMENTAL AFFAIRS
• House of Representatives introduced HB 1954
in the 2013 Session
— Included many components of the Connecting
Washington Plan, including gas tax
— Passed the House, Senate voted against debating
the issue during second special session
Senator Curtis King organized statewide listening
tour to hear public testimony on transportation
issues.
• Transportation Revenue Package
• Majority Coalition Caucus proposed transportation
reforms
• Concerns from Republicans and the Majority
Coalition stem from inefficiency and need for
reform .
• Some members reject the proposal because
they oppose taxes on principle .
• MCC created a list of reform proposals to pass
alongside revenue package
GORDON THOMAS HONEYWELL
GOVERNMENTAL AFFAIRS
Opposition to Revenue Package
•
GORDON THOMAS HONEYWELL
GOVERNMENTAL AFFAIRS
MCC Transportation Reforms
1 . Returning sales tax from transportation
construction to the transportation budget
2 . Use Environmental Legacy Stewardship
Account funds to mitigate stormwater
3 . Implement State Auditor's
recommendations to reform the Ferry
Capital Program
4. Open a dialogue about prevailing wage and
apprenticeship requirements
5 . Streamline environmental permitting
6 . Add congestion relief to the state's required list
of transportation priorities
7 . Use toll revenue for projects within the
corridor being tolled
8 . Implement the 2013 omnibus transportation
reform bill
9 . Use of public-private partnerships
INIM
lu. rcerorm the state s regional transit authority
boards
GORDON THOMAS HONEYWELL
GOVERNMENTAL AFFAIRS
MCC Transportation Reforms, cont.
Recent Happenings
• Series of Senate Transportation Listening
Sessions held throughout the state .
• Transportation Committee Chairs have begun
negotiating a transportation revenue package
that could be enacted as early as November
2013, or as late as the 2015 legislative session .
GORDON THOMAS HONEYWELL
GOVERNMENTAL AFFAIRS
Local / Regional Projects
• North Spokane Corridor
Project
— $474 million in state funds
allocated from 2003 and
2005 packages
— $605 million of $1.9 billion
total build-out cost has been
allocated
— Current funds will build the
northernmost 5 mile portion
of the road. There is no
funding identified to extend
the road crmth_
Spokane Valley 's Role ?
• Last year, the City Council supported HB 1954
if it included funding for the Sullivan Road
Bridge .
• Since funding for the Sullivan Road Bridge was
identified, the City has not expressed a
position on a transportation revenue package .
• What would the City like to do moving
forward ?
GORDON THOMAS HONEYWELL
GOVERNMENTAL AFFAIRS
• Questions?
Briahna Taylor
Btaylor @gth-gov.com
O c t o b e r 2 0 1 3
Great Cities
Make a great state
ASSOCIATION
OF WASHINGTON
CiTiES legislative priorities
What do cities need from our . Halt and refrain from raiding
Legislature in 2014? infrastructure funds like the Public Works
Washington's cities are home to most of our state's Trust Fund and Model Toxics Control
citizens and business activity.Many cities continue to grow Accounts and build them back to health —
and all face challenges on how best to provide valuable Our infrastructure is aging and we can't keep up
services to enhance the quality of life within our state. with demands and regulatory requirements.
•
Our cities partner with counties,special districts and the Great cities don't just happen —we need
state to provide services that help make Washington a planned and sustained investments in order for
great state within which to conduct business and live. Washington to thrive.
As the state retreats from sharing revenue to help II Share new marijuana revenue —The new
cities provide services,our historic partnership is being recreational marijuana industry is subject to up to
seriously tested.Legislators are not providing cities the a 75% state excise tax,but none of this potential
tools needed to maintain services.Neither are they funding is directed to locals to address public safety
adjusting mandates to help reduce costs.These trends are needs and other local impacts.
unsustainable. • Cities and counties must enforce marijuana laws
During the 2014 legislative session,cities ask the and need shared revenue to do this.
Legislature and Governor to support cities in the
following four ways: For more information, contact:
II Restore local liquor revenue sharing Dave Williams
Director of Government Relations
to the historic revenue sharing formulas so we can davew@awcnet.org • 360-753-4137
better fund public safety and other local impacts of
liquor consumption. Or contact one of our lobbyists:
Candice Bock
• The enhanced public safety funding promised in Law Et justice, personnel, pensions, public records,
the 2011 liquor privatization initiative hasn't been social services
kept— in fact funding has been cut by legislative candiceb@awcnet.org
action and diverted to other uses. Victoria Lincoln
. Fund transportation needs now, Energy, general government operations, municipal
including providing new local finance, state budget, telecommunications
transportation options -Transportation is victorial@awcnet.org
critical for our economic health so we must have Carl Schroeder
the resources at both the state and local levels Environment, housing, land use
to maintain and improve our vital transportation carls@awcnet.org
systems. Alison Hellberg
• Needs vary by region and,so too,must the array Economic development, infrastructure,
of options. transportation
alisonh@awcnet.org
Association of Washington Cities • 1076 Franklin St SE,Olympia,WA 98501 • awcnet.org
GORDON THOMAS HONEYWELL
GOVERNMENTAL AFFAIRS
Developing a Successful Legislative Funding Request
- Capital Funding Requests:
o Make funding requests during odd-numbered years; unless there is a "Jobs Package" exception.
o Project needs to be visible and it needs to have community support. Legislators do not want to
fund a project that their constituents will oppose.
o The state prefers to be a partner in funding projects, not the sole funder. Have other funding
sources (grant programs) been pursued? Is the City willing to make a local contribution?
o Is there a benefit/nexus to the state? Not necessary, but helps.
o Does it create jobs? Or accomplish another state policy goal (environment cleanup?)
- Transportation Funding Requests
o Is there a nexus to the state? Is it a state highway or did the state previously own the road?
o Are there safety concerns. The project becomes more imminent if it a dangerous condition.
o Will completing the transportation project open up an area to economic development?
o It is important for a large transportation funding request to have regional support.
1201 Pacific Ave,Suite 2100 203 Maryland Ave.,NE
Tacoma,WA 98401 www.gth-gov.com Washington,DC 20002
Phone:(253)620-6500 Phone:(202)544-2681
Fax:(253)620-6565 Fax:(202)544-5763
Spokane
Valley
2013-14 Legislative Agenda
, . , . .
The City of Spokane Valley respectfully requests $1 million to replace the southbound portion of Sullivan Road Bridge.
Sullivan Road Bridge is key to the economic vitality of the City and greater Spokane Valley region. It connects a primary
industrial area with the City's major retail and commercial areas. In 2010, an inspection found that the 1951 bridge was
structurally deficient. To address the immediate safety concerns, the City imposed weight restrictions. These limitations
cost businesses in the nearby industrial areas a significant amount of money. The City acted quickly to make short term
repairs and the weight restrictions have since been lifted; however, the bridge remains structurally deficient and is
continually deteriorating. Unless Sullivan Road Bridge is replaced, there is a risk that the City would need to re impose
weight restrictions or close the bridge. Either event would cause a significant financial burden to industrial industry. The
total cost of replacing the bridge is $19.75 million. The City has contributed $2.3 million, and received an additional
$13.5 million from the BRAC (Bridge Replacement Advisory Committee),FMSIB (Freight Mobility Strategic Investment
Board) and the TIB (Transportation Improvement Board). In light of the significant economic impact of the bridge and
the need to take immediate action, the City requests that the state contribute $1 million to replace Sullivan Road Bridge.
Protect the Local-State Shared Revenues
The City of Spokane Valley encourages the state to preserve local state-shared revenues, and restore funding to those
accounts cut during the last legislative session. These funds include the Liquor Excise Tax Account, Liquor Revolving
Account, Streamlined Sales Tax Mitigation, Municipal Criminal Justice Assistance Account, and City-County Assistance
Account. In 2012, the Legislature eliminated local Liquor Excise Tax funding, and reduced the future City liquor profit
revenues. The City supports restoring this funding and maintaining funding to the other state-share revenue accounts.
Additional Lien Authority to Recoup Code Enforcement Costs
The City of Spokane Valley seeks legislation to provide cities with additional tools to recoup costs for enforcing code
compliance when a court order is issued and a city performs the abatement itself or through a contractor. The legislation
provides cities with the same tool that counties currently have to impose a lien on the property to recover the cost of
nuisance abatement.
The City of Spokane Valley recognizes the importance of its local dock industry. The Shoreline Management Act requires
a permit to construct a dock that is a substantial development. Under current law, a substantial development includes any
dock with a total cost or fair market value exceeding $2,500 in salt water, or $10,000 in fresh water. The City supports
legislation that increases the threshold from $10,000 to $20,000.
The City supports the Association of Washington Cities'legislative agenda items that sense the best interests of
Spokane Valley.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 29, 2013 Department Director Approval: gi
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information IN admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Hotel / Motel (Lodging) Tax -2014 Grants for Tourism Promotion
GOVERNING LEGISLATION: State Law
PREVIOUS COUNCIL ACTION TAKEN: Thus far in 2013 the Council has been presented with
information pertaining to lodging tax on five separate occasions:
• February 26, 2013 —Admin Report at the workshop and discussion about how to develop a
formal and repeatable process to allocate lodging taxes.
• May 28, 2013— Information Report providing an update regarding Washington State
Legislature changes to lodging tax through the adoption of ESHB 1253.
• June 11, 2013—Admin Report providing an update regarding Washington State Legislature
changes to lodging tax through the adoption of ESHB 1253.
• August 13, 2013 —Admin Report discussing establishment of Council goals and priorities for
lodging taxes.
• August 27, 2013 —Admin Report with Council discussion and consensus on establishing
goals and priorities for lodging taxes.
BACKGROUND: In 2003 the City implemented a 2% hotel/motel tax, the proceeds of which are
used to promote conventions and tourist travel to our City. The organizations to which the tax
proceeds are distributed are ultimately determined by the City Council who receives a
recommendation from the Lodging Tax Advisory Committee. The Advisory Committee is
comprised of five members who are appointed by the City Council and the Committee
membership must include:
• At least two representatives of businesses that are required to collect the tax,
• At least two people who are involved in activities that are authorized to be funded by the tax,
and
• One elected city official who serves as chairperson of the Committee
The Advisory Committee makes its recommendations based upon a combination of written
application materials and a presentation that is made to them by each applicant.
On October 16, 2013, the Lodging Tax Advisory Committee met to consider application
materials and presentations from applicants for a portion of the City's 2% hotel/motel tax
receipts which are estimated to be $490,000 in 2014. Presentations were made by the Visit
Spokane, Evergreen Regional Volleyball Court Expansion, Spokane County Fair and Expo,
Valleyfest, Spokane Sports Commission, Spokane Valley Heritage Museum, Friends of the
Centennial Trail, Liberty Lake Rotary Club and the HUB Sports Center.
Following applicant presentations the Committee discussed both the merits of making particular
awards to various applicants and how they felt revenues should be allocated. Ultimately, the
Committee recommended the following awards be advanced to the City Council for
consideration:
11SV-FS21UserslmcalhounlBudgets120141Lodging Tax12013 10 29 RCA Admin Rprt on LTAC mtg.docx
LTAC
Amount Award
Applicant Requested Recommendation
1) Visit Spokane 280,000 247,000
2) Evergreen Regional Volleyball Court Expansion 7,500 7,300
3) Spokane Cnty Fair& Expo - marketing 30,000 28,000
4) Spokane Cnty Fair & Expo -conference facility 12,000 4,000
5) Spokane Cnty Fair& Expo - interim marketing 8,000 7,800
6) Valleyfest 50,000 20,000
7) Spokane Sports Commission 200,000 183,800
8) Spokane Valley Heritage Museum 20,000 13,100
9) Friends of the Centennial Trail 6,600 0
10) Liberty Lake Rotary Club 5,000 0
11) HUB Sports Center 40,000 36,000
659,100 547,000
Noteworthy here is that some organizations partake of both the Outside Agency and Lodging
Tax funding and at the conclusion of the 2014 Outside Agency funding process on September
24, 2013, Council awarded the following amounts to agencies that have also applied for lodging
tax proceeds:
• $24,429 to Valleyfest
• $2,171 to the Museum
OPTIONS: The City Council may only approve candidates and the recommended amounts
from the list provided by the Lodging Tax Advisory Committee. The City Council may choose to
make awards to all, some, or none of the recommended candidates in the amounts
recommended by the Lodging Tax Advisory Committee.
RECOMMENDED ACTION OR MOTION: No action is required at this time. This topic will
come back before the City Council on December 10, 2013, when a motion consideration will be
requested.
BUDGET/FINANCIAL IMPACTS: The 2014 Proposed Budget includes total revenues of
$490,300 including $490,000 of lodging taxes. Total expenditures are budgeted at $577,000
including $30,000 to offset advertising at CenterPlace and up to $547,000 to be allocated
through this award process. Total expenditures are expected to exceed total revenues by
$86,700 and this will be offset through the use of a portion of the fund balance. The fund
balance at the conclusion of 2014 is expected to be $100,072 which should be adequate to
cover cash flow needs.
14SV-FS21Userslmca lhounlBudgets120141Lodging Tax12013 10 29 RCA Admin Rprt on LTAC mtgdocx
STAFF CONTACT: Mark Calhoun
ATTACHMENTS:
• Minutes of October 16, 2013, Lodging Tax Advisory Committee meeting.
• Chart reflecting a history of hotel/motel tax receipts from January 2004 through August
2013.
• Fund #105 — Hotel/Motel Tax— history of revenues and expenditures —2009 through 2014.
• Separately distributed binder titled "Lodging Tax Grant 2014" that was also utilized by the
Lodging Tax Advisory Committee at their October 16, 2013 meeting.
IiSV-FS2lUsersimcalhounlBudgets120141odging Tax12013 10 29 RCA Admen Rptt on LTAC mtg.docx
MINUTES
Spokane Valley
Lodging Tax Advisory Committee
Wednesday, October 16,2013, 8:30 a.m.
Spokane Valley Council Chambers
11707 E. Sprague Avenue, Spokane Valley, Wa. 99206
Attendance:
Lodging Tax Advisory Committee Members: Star
Chair: Councilmember Ben Wick Mark Calhoun, Finance Director
Member Herman Meier, Spokane Valley Heritage Museum Erik Lamb, Deputy City Attorney
Member Keith Backsen, Visit Spokane Sarah Farr, Accounting Tech Assistant
Member Jeff Fiman, Sterling Hospitality/Quality Inn Chris Bainbridge, City Clerk
Member Lee Cameron, Mirabeau Park Hotel
At 8:30 a.m., the meeting was called to order by Lodging Tax Advisory Committee Chair and City
Councilmember Ben Wick. After welcoming everyone to the meeting, Chair Wick explained that the
progression of today's meeting includes presentations, followed by question and answer opportunity from
the Committee Members to those presenting, and that there will be no public comments today. Mr. Wick
also noted that in checking with the legal department, there are no conflict of interest issues among
Committee members. Chair Wick said that this matter will come as an administrative report before the
City Council November 29, 2013, and a motion will be made at the December 10 Council meeting to
allocate funding, at which time there will be opportunity for public comment. Committee members then
introduced themselves.
City Finance Director Mark Calhoun gave a brief overview of some of the legislative changes this year;
and said two of the primary changes are (1) previously allowed, but no longer allowed and now
eliminated is the use of lodging tax revenues to fund capital expenditures of tourism-related facilities
owned or operated by non-profit organizations; and (2) tourism marketing was specifically added as an
allowable use. Mr. Calhoun noted the Council established goals and priorities for the use of lodging tax
revenue, and he briefly went over those goals as included on his October 10, 2013 Memorandum,
included in the committee packet. Mr. Calhoun also talked about the included bar chart showing monthly
lodging tax receipts from January 2004 through the present, which he explained gives a sense of how
these funds have been coming in over the years; and he noted revenues were strong in 2012 and a little
stronger in 2013; he also discussed the City fund 105 and the chart showing the revenues, expenditures
and changes in that fund balance throughout the City's various budgets, and in the anticipated 2014
budget. Mr. Calhoun said $490,300 in revenues is expected in 2014, and he showed on that chart, the
$30,000 set-aside amount for tourism promotion to CenterPlace. Mr. Calhoun said in looking at the
figures, it appears we will over spend but we will actually be using some of the funds in the cash flow
reserves. The charts with the yellow columns were discussed next and Mr. Calhoun said once today's
presentations are completed, he will ask Committee members to fill in their recommended award and turn
the sheet in to Mr. Calhoun, that he will calculate averages, and prior to the end of today's meeting, will
ask for a specific motion for specific awards, which will then be forwarded to Council October 29 as an
administrative report, and then to Council at their December 10 meeting for final determination of
funding allocations. The reason for the delay between now and December 10, Mr. Calhoun explained, is
that state law requires a 45 day wait from the date of determination to the award.
Mr. Calhoun again mentioned the $30,000 set-aside for CenterPlace, and said it has been determined that
if there were a change in use, CenterPlace would also need a recommendation from this committee; and
explained that the $30,000 represents an amount taken historically over several years, and said in past
LTAC Meeting Minutes of October 16,2013 Page 1 of 8
years, it had been as much as $90,000;but more recently was $30,000,and based on that explanation, Mr.
Cameron said he is "ok" with having this stay as historically allocated. There were no objections from
other Committee members in that regard. Deputy City Attorney Lamb added that this committee's award
recommendation will be coming to Council, and under the new law, Council can only approve or
disapprove the recommendation, and said this committee must present as a collective group, specific
recommendations for funding.
Applicant Presentations
1—Visit Spokane -Cheryl Kilday,President&CEO
Ms. Cheryl Kilday highlighted some of the items in her application; said they want to make sure they are
generating leads for group travel such as conventions, and to people who are influencing people to travel;
and that all those different market segments of audiences are the ones they want to reach on the City's
behalf; said she wants to continue working with the City Staff to promote key features for developing
deliverables, such as figuring out how best to market the City's developed app. Ms.Kilday also said she
wanted to make sure the committee is aware that Visit Spokane will be launching a mobile visitor center
and will be moving out of their current space and into River Park Square; she mentioned the possibility of
having a kiosk in the Valley Mall. She said Visit Spokane is working to make sure Spokane Valley's
presence is highly visible on Visit Spokane's website; and said they are still working on those elements.
Concerning economic impacts and visitor spending, as noted in the packet material, Ms. Kilday said they
are responsible to help generate those in Spokane Valley; and said their numbers in Spokane County have
been significant, and County-wide, according to 2012 Dean Runyan report, visitors spent over $870
million; she spoke of room night occupancy in Spokane Valley and said Visit Spokane's influence
resulted in an estimated $42,361 in visitor expenditures. Ms. Kilday referenced her October 15, 2013
letter which she distributed to committee members, which explains about Visit Spokane and the Spokane
Sports Commission working together to enter into a long-term funding agreement of three to five years,
and which Ietter encourages the Committee to consider funding support for multiple years; said with the
two agencies together, the calculated the average funds received from the City of Spokane Valley equates
to about 75%of the lodging tax funds.
Brief questions and answers included mention of social medial outreach; regional on-line advertising,
Facebook, etc. to help build attendance at events. Chair Wick brought up the compression/ripple effect
and how that might change with the new downtown hotel.Ms.Kilday said compression is real, but that is
not what their application is based on; she said their application is based on what they are doing
specifically in the Valley and said the hotel opening won't likely occur until July 2015; and again said
they are not applying for funding based on compression. Chair Wick asked if photo opportunities were
included in the allocation and Ms. Kilday said they will work with the City on the kind of images to
capture, and said they are already working with members from our planning department. Mr. Fiman
noted that the request is $100,000 greater than last year and he asked what Ms. Kilday feels that will be
used for the greatest impact. Ms. Kilday said things such as retail, leisure travel, group sales are all a part
of that effort; she said that last year they didn't get as much as they requested, and feels leisure travel
remains strong; that 2013 was a slow and weak convention year, and said she feels Spokane Valley needs
that leisure push.
2—Evergreen Regional Volleyball Court Expansion
Evergreen Region Office Manager Lindsay Walter explained that their request is to expand the Browne's
Park Sand.Volleyball Court; she said the Evergreen Region Volleyball Association is affiliated with USA
Volleyball, and is one of the largest geographic regions within USA Volleyball and that they are most
known for their junior club activities, although they do a lot of adult activities as well. She explained that
the next closest sand volleyball courts are in Seattle;that they are looking to expand the Browne's facility
to accommodate more teams and to draw teams from Montana,the Tri-Cities, and other areas for regional
tournaments; that they are working with Spokane Valley in developing the master plan and to start the
LTAC Meeting Minutes of October 16,2013 Page 2 of 8
planning process for the facility to see how it could be structured and where to put the courts. She
mentioned they have also worked with the Sports Commission. Sports Commission representative Paul
Christiansen said he helped build the Browne's Park facility and is a former player; and feels people
would travel here to use the facility.
Question and answers included marketing efforts question with comment from Eric Sawyer of the Sports
Commission who indicated he would address that during his presentation. There was a question about
anticipated number of teams coming and Ms. Walter explained that the number would depend on the
number of events; adding that the junior teams of course bring in family members that contributed to
booked hotel nights. Concerning a timeline for the facility to be built, Ms. Walter said she has been
working with the City of Spokane Valley and said they hope to get the funds to start the process to
develop the master plan, and would anticipate construction beginning spring 2014; and said they could
start seeing hotel rooms booked in 2014 if the facility is ready by summer 2014.
Finance Director Calhoun stated that$40,000 is included in our City's budget in the park capital fund for
that construction of courts, and once appropriated, it would be able to be used, working with Mr. Stone
and Mr. Jackson, to determine exactly where, when and how. Chair Wick asked about how this group
would report the necessary data to the state, such as number of nights generated, and said the numbers
were not in the application. Ms. Walker replied that it is difficult to estimate now as there is a limit on
how many teams can get in,making it difficult as well to determine how many more teams would be able
to participate. Mr. Calhoun noted that one of the significant changes in the law requires applicants to
provide this information at the point of application, and to report actual numbers later. Regarding the
requirements to have estimates, Chair Wick asked Ms.Walker about their best guess,to which she replied
this year they had 16 teams and each tournament has about four teams coming from Montana or the Tri-
Cities; she said they did not ask those participants if they had a hotel room and said it would be difficult
to determine as some stay with family and friends. Her assistant Paul Christiansen said he estimates 48
teams; plus doubles, and that they tend to share four people to a room. Mr. Fiman asked if 50 room
nights is a close estimate, and Ms. Walker said there would not be that many. Mr. Meier asked if the
funding request is just for planning and Ms. Walker and Mr. Christiansen concurred that it is.
3—Spokane County Fair&Expo Center—Interstate Fair Marketing
Ms. Erin Gurtel, Fair & Expo Center Marketing/Sales Manager gave a recap of this year's fair and said
they had record breaking attendance at the concerts; said she seeks funding to continue to enhance the
Fair attractions; that in the last five years they have built on the Fair, and she estimated exhibitors put
about 1,000 room nights in the community; said the band Herman's Hermits and others had fan club
groups adding to the overnight stays; said they are asking for funds to buy more media and to attract
people from further away. Ms. Gurtel said she is the only marketer for the fair; and in response to how
funds were used last year, she said the majority of funds were for entertainment and marketing in the
outlaying areas. She was also asked about growth over the years, and Ms. Gurtel said based on individual
and food vendor revenues, they estimate about a 5% increase each year. Mr. Fiman said he has seen an
increase in room nights over the years as well.
4—Spokane County Fair&Expo Center—Expo Conference Facility
Ms. Gurtel said this request is to enhance the amenities in the existing conference room, which is about
3,000 square feet; said that room is very "bare-bones" but gets used on a regular basis, and they are
working with a sponsor to get it carpeted as it is just concrete now; and said they are requesting a ceiling-
mounted projector with drop down screens; and said they would be saving money by working with a
County component. She added the room is used for seminars by such national companies as Sears and
Toyota; and having these amenities would afford more opportunities to hold mid-week events. In
response to a question about the current use, Ms. Gurtel said the room is used about 40 times a year, and
feels with the enhancements,they could add another 20 activities annually.
LTAC Meeting Minutes of October 16,2013 Page 3 of 8
5--Spokane County Fair&Expo Center—Interim Events Marketing for 2014
Ms. Gurtel explained that the purpose of this request is to help market interim events; that they had an
opportunity in the past when they helped with the Good Guys events; said these events are a huge
economic impact to the community and she is excited to have a venue to help enhance ad efforts. For
2013, she explained they used about $4,000 to help advertising, and said they are the only community
doing that; said she sees a lot of growth in the interim events with people coming from outside the region,
and they want to get the word out about what's happening in the facility; said people come to day events
like the Custer Craft Show and while there, make a day of it while in the community. A question from
Chair Wick brought clarification from Ms. Gurtel that they seek $8,000 for this effort, and said they are
looking into the idea of conducting an economic impact study as they don't think they are giving
themselves enough credit for generating room nights.
6—Valleyfest
Valleyfest Executive Director Peggy Doering thanked the Board for the opportunity to request funding for
the 2014 Valleyfest event; said next year Valleyfest will turn 25; she mentioned some of the past funding
over the last ten years since Spokane Valley's incorporation, and said this year request of$50,000 is 10%
of the projected grant to promote Valleyfest. Ms. Doering also explained that this year they partnered
with the Spokane Valley cyclists and drew over 277 registered cyclists from the region, with about 7.5%
from out of the area or over 50 miles away, and said they anticipate that would occur again in 2014. She
said they also had their first Triathlon with 60 registered participants; she mentioned other new events
including the walk for Downs Syndrome with 520 registrations; and said they now have three recreational
events, with the 5 and 10k run having 21% participants from out of town; she said they had over 200
vendors at this year's festival. Board Member Stephanie Hughes mentioned this year's sponsors were
local, regional and national, and she read the list of those companies. Valleyfest Board President Rick
Wilhite explained that they had an economic survey conducted last year in a collaborative effort with Mr.
Larry Davis and Eastern Washington University School of Business; and Ms. Doering said they used
several methodologies and estimated attendance this year was a little less than the previous year's
attendance of over 30,000, adding that the previous year's weather was better; said based on volume of
30,000 attendees at Valleyfest and mean spending for out-of-town tourists at $188, that means about
2,820 people travelled more than 50 miles to attend so that 2,820 would on average, spend $188 each on
lodging and food during their stay, and applying the economic multiplier of 1.3,which is the effect of the
money continued to be spent in the area, that means over $600,000 total economic impact originating
from tourists visiting from 50+ miles; all as contained in her packet material. She added that when local
and day trip visitors are included, the economic impact jumps to nearly $1.5 million, and said she feels
the data supports the amount of the requested funds.
Mr. Cameron asked how much the City of Spokane Valley funded them through the economic
development grant; and Ms. Doering replied Valleyfest received$24,000 for 2014. Mr. Cameron said he
struggled with some of the analysis of the survey; said their hotel carefully tracks guests and they had
none associated with Valleyfest, for ten years in a row. Ms. Doering responded that she believes his hotel
accounted for approximately ten rooms this year; she said the Shriners informed her they stayed in Mr.
Cameron's hotel and said the Shriners were the grand marshals of the parade; but they were also in town
as part of their original contract, so if his guests where members of the Shriners, they might not have
indicated they were also here as grand marshals for the parade. Mr. Cameron countered that his motel
offers a special rate in order to identify those who stay for Valleyfest, and said he is not able to state that
the numbers substantiate the figures indicated by the survey; and added he is pleased to see the event
growing with sponsorships, but struggles with the room night calculation. Ms. Doering mentioned there
were problems with the Visit Spokane site and said she will meet with them about that, adding that all
hotels were listed on the Valleyfest website. Mr. Fiman said neither the Quality Inn nor the Holiday Inn
Express had any guests for the entire Valleyfest weekend as the guests were asked their purpose in
LTAC Meeting Minutes of October 16,2013 Page 4 of 8
coming to town, and he said no one said it was to attend Valleyfest, even though he had a special rate for
those attending for that purpose; said he supports the community event but questions if this generates the
amount of room nights they need and expressed his concern about return on investment. Ms. Doering
said it was for these reasons that they asked for Eastern Washington University's analysis through an
economic development study; said the subtitles look at the hotel side as well as the economic
development side; that the grant application adheres to Council's goals in supporting festivals with its
accompanying shopping and dining; she said the Valley Mall was a sponsor this year and they saw an
increase in sales and dining, which are some of the combination factors; said the scope of work includes
the goal to expand to other areas and said Lewiston area saw an increase in ads. Mr. Backsen mentioned
that they too have been tracking room nights and found 25 room nights through the housing system tied to
the Downs Syndrome last year; but this year saw only six rooms. Ms.Doering said her Board has not had
an opportunity to re-cap meetings they have held in the past; however, last year they evaluated the goals
to determine what could be added to attract people and determined a marathon as a possibility; she said
she can see potential growth if they are able to advertise earlier to specific target areas; and in looking at
the Council goals and objectives and at what group of people are missing, they have determined there are
lots of potential activities for young families,but need to attract more in the age group of 10-15,which of
course she explained, would be coming with parents and other family members, and said she and her
Board are always open to ideas.
7—Spokane Sports Commission
Mr. Eric Sawyer said they have changed their name to "Spokane Sports Commission" and removed the
"regional" from the name; said they have attributed growth to a lot of support; said they would like to
focus on making sure events specifically occur in the Valley, but said there are not a lot of sports facilities
within the City limits, adding that he realizes there is some influence with Plantes Ferry and the HUB.
Mr. Sawyer said 24,000 hotel stays occurred this year as a result of sports activities, which he said brings
about 13,000 visitors into the Valley, and said those are the numbers they can track and the figures do not
include the fan base. Mr. Sawyer said he sees the nationwide growth as a result of the sports traveler; said
their job is to get their piece of that, and to work to grow sports in the Valley, but said it comes down to
facilities. He said they had several historic and successful events like the Eric Anderson memorial cross-
country event with over 2,000 runners compared with the first year of that event with over 200 runners;
said their long-term strategy is to create more events and said there is a need to invest in sports facilities,
and that our area needs to catch up with cities like Yakima and the Tri-Cities, and the challenge is how to
pay for the events; said he is working with the County to introduce legislation next year to identify some
funding resources to put back into our community to improve facilities, including the sand volleyball
facilities. Mr. Meier asked about the City of Spokane only giving $40,000 where as we gave $150,000;
and Mr. Sawyer said they collect about $200,000 of lodging tax from the Public Facilities District.
Concerning multi-year funding, Mr. Sawyer said they are making multi-year commitments with funds
they don't have, and feels it would be appropriate to have a percentage of funds,perhaps 30% designated
for those future commitments.
At 10:20 a.m.,Mr. Wick called for a ten-minute break. The meeting reconvened at 10:30 .a.m.
8—Spokane Valley Heritage Museum
Museum Director Jayne Singleton explained that the museum has served the community and tourism for
over nine years; that they are well established,have annual events, and in 2012 generated 61 room nights.
She said everything they do is a captured event since they have a gated entry point and conduct surveys
on visitors to indicate where their visitors are from and where they are staying; she said they have exhibits
like the civil war and the Titanic to attract a broad range of people.Ms. Singleton said they plan to have a
Smithsonian exhibit in the future; said the Travel Riders Association contacted her last week and are
planning a visit this year; and said the museum's goal is to continue to market to TV,radio and newsprint
outside this area. Mr. Bill Zimmer, Board Member and museum volunteer, said the visitor sign-in log
LTAC Meeting Minutes of October 16,2013 Page 5 of 8
from 2012 showed visitors from 23 different states and several different countries; and many times when
people visit the museum, they ask about other tourist attractions in the area. Ms. Singleton added that the
museum was just informed they have been selected to be recognized for their contribution to the
community and will receive that recognition at the next Council meeting. In response to a question from
Mr. Meier, Ms. Singleton said the numbers in the application are actual numbers for 2012 and 2013 and
not estimates, but of course the 2014 numbers are projections based on previous data. Ms. Singleton also
mentioned they are going to add another building to go behind the current museum.
9—Friends of the Centennial Trail
Executive Director Loreen McFaul explained that she just started her position in January, replacing Kay
Turner; said that when she started in January she was surprised with the tourism piece of the trail which
was really catching up in the winter; and which kept her busy over the summer; she said they have
included the sale of maps on their website and around the region; that the river map is the only official
map that exists for the trail and they charge $5.00 for this map; she said the Board was futuristic in their
thoughts in charging for the map as the goal is to be very green, and they charge for the maps because
they don't want to see them simply thrown away, but the goal is to have them kept as a reference and
guide, and she distributed a map to each committee member. Ms. McFaul said this map version is already
out dated as the Kendall Yards is now a solid red line; she said she would like to see these maps mailed
around the country, and that they have determined people are coming early and staying a day late; and
said people seek out the trial when visiting our region. Ms. McFaul said this trail is above par and is an
amazing trail with contours following the river; said it is a huge recreational player with a potential $30
million regional economic pact; said about 5 to 8% of users are commuting to and from work by bike or
foot; and said they are already encouraging people to come early; that there is an opportunity to highlight
partner hotels, restaurants, retailers etc. on the map in order to enhance marketing of leisure travel and
further seize an opportunity already existing; said they need some seed money to get this started, and she
added she is the only employee of Centennial Trail. Mr. Cameron asked her how Visit Spokane works in
her plans for a partnership; and Ms. McFaul said the partnership includes trying to enhance what already
exists; she said no hotels have been contacted; that Visit Spokane makes a charitable contribution to their
program; that she sees her present request as a one-year request as she hopes to launch partnerships; that
once she gets the graphic design and marketing pieces together, said she feels the project will be self-
generating; and said she plans to tie this to the bike swap and to harness her efforts with the local cycling
community; adding that the website was just launched this summer.
10--Liberty Lake Rotary Club
Ms. Mandy Desgrosellier, Ride Event chair, explained that the project of the "In Motion Bike Ride" or
RIM Ride, is a fundraising bike ride project which includes a family fun ride and competitive bike ride,
with five route options; said the Rotary Club came up with maps based on other groups; that in 2011 they
had 97 participants; that the planning started in July and the event held in September; and that the second
year they had 197 participants, and this year had 347; said the goal is to raise money and improve areas;
and that they choose the September 14 date as it doesn't conflict with other events; and said this year's
ride included 45 riders who traveled more than 30 miles to come to the event; that the event starts early
Sunday morning so most people would come the night before. Mr. Cameron asked if they are projecting
25 rooms and how do they track the room use; and Ms.Desgrosellier responded that they mention in their
brochure, two Valley Hotels and two Liberty Lake hotels; that they had surveys after the rides and the
numbers in the application are projections based on a percentage of growth. In response to a committee
question,she said she has applied for funding to Liberty Lake as well.
11—HUB Sports Center
HUB Executive Director Phil Champlin said that sports have a positive impact on the youth and on the
community; he spoke about the HUB's estimated 65% growth over the last three years; said overnight
stay events in 2010 were 15; and this year were 32; said these requested funds would be used to attract
LTAC Meeting Minutes of October 16,2013 Page 6 of 8
events to the facility, and for the marketing and operations of those events; said the events range from
national sports tournaments to local youth events drawing participants from the greater Spokane and
Coeur d'Alene areas — Iike AAU Basketball tournaments; said they were able to host a gymnastic bid;
that in 2013 they had eight new events; and since 2012 have started building their own events; and said
they have a great reputation for putting on these events;that eleven rooms were generated in 2012, and 37
in 2013; and said they have a wide range of ages attend their events, from 93 to 13; with people from
Canada, Alaska, and the Tri-Cities. Mr. Champlin said the funds will help market the local events to
regional events. Chair Wick asked about the large amount of their budget used for operations, and Mr.
Champlin said some of their operations are used to help subsidize other groups in bringing their
tournaments to the HUB.
Lodging Tax Advisor'Committee members develop funding recommendations—
Chair Wick asked committee members to write their individual recommendations on the supplied sheet,
and to hand the completed sheet to Mr. Calhoun, who would then show the figures on the spreadsheet on
the screens.
There was some discussion about the process and averages, and Chair Wick said the committee must
come up with a collective recommendation per applicant, which will ultimately be given to Council; and
that Council can either accept or reject the recommendations. There was some discussion about the
rationale of accepting the average recommendation for each applicant, and the Committee members
decided to first agree with those recommendations which were very close or similar in amounts, and then
move forward from there, such as recommendations for the HUB, Volleyball Court, and Fair & Expo
marketing and interim marketing; and the Committee also agreed with the $183,800 for the Sports
Commission. It was also determined that this Committee will meet again later to discuss the multi-year
funding idea. Chair Wick said he feels the Fair & Expo conference facility is a place which can help
develop our assets; that the Friends of the Centennial Trail will have a difficult time tracking data; and
that he prefers Liberty Lake assist the Rotary club and that be promoted through Liberty Lake.
Committee members agreed. The bulk of the remainder of the discussion concerned Valleyfest.
Arguing in favor of funding Valleyfest, Mr. Meier said the Council's focus is not just room nights but
includes special events and festivals; that the other agencies have been funded since 2004 and the fund
has grown every year so the amount is not affected by smaller room nights; said the smaller agencies
provide some hotel stays but also shopping and dining; and said Visit Spokane's largest percentage was in
dining and not room nights; and said this Committee should consider what Council wants so as not to end
up in an impasse.
Mr. Cameron said he strongly disagreed; said he was involved in the legislature and although he didn't
get what he wanted,the current legislature is what was agreed to; said part of the regulations are reporting
requirements to report the place or business residence staying overnight or coming 50 miles or more; said
it is all measuring criteria tied in some way to overnight stays; said they lost the tourism office but feels
there is a very strong visitor organization like Visit Spokane which is vital to getting room business; and
said if more room nights can be generated, the tax could go away; and said he feels the strongest
consideration should be given to how to re-generate the funds; said the lodging community is very
supportive of Valleyfest, but feels we can't spend a quarter million dollars for less than 24 room nights
and expect to keep generating funds as it will just"go broke."Mr. Cameron said if the City agrees about
how important Valleyfest is, this committee could recommend Council carve out a stable budget item for
Valleyfest,and phase it down over five years or so.
Chair Wick replied that the City budget does not have the flexibility for such funding and Council has
taken the policy of not having a line item for external purposes; said the 2014 budget is within $500 of
being in the black or red and it doesn't have leeway; and if it were added to the City's budget, it would
LTAC Meeting Minutes of October 16,2013 Page 7 of 8
open the door for other agencies to issue similar requests. Chair Wick said that we get sales tax from
shopping and dining, and the legislature only gives us the rebate of 2% from hotel rooms; but realizes we
must also take other factors into consideration. Mr. Cameron countered that people living locally don't
spend as much as overnight guests and has seen cities making poor funding decisions by not funding
lodging, and that the City would benefit more if all it did was put heads in beds,Mr. Fiman said he agreed
with Mr. Cameron; that taxes are generated from more than just hotels but if you don't have the tax
generated from those hotels,we will see a decrease in revenues and less of a return on investment; and the
bottom line is, there is a need to generate more revenue and that is done with more heads in beds. Chair
Wick said he realizes there is a need for some compromise. Mr. Backsen agreed with the need to find
balance and said he feels each item/applicant should be kept open.Mr. Cameron said as a compromise,he
would agree to fund$15,000 to Valleyfest. Mr.Fiman questioned the dates of Valleyfest as being the best
dates since people have travelled all summer, and by mid-September, are getting their children settled in
school, and said he feels August is the biggest month for tourism. There was other discussion of moving
some of the amounts from one organization to another with the final results as noted in the motion below.
Lodging Tax Advisory Committee member discussion and award recommendations
It was moved by Mr. Cameron, seconded and unanimously agreed to recommend the following as the
award allocations to be forwarded to City Council:
Visit Spokane $247,000
Regional Volleyball Court Expansion $ 7,300
Spokane Fair&Expo—marketing $28,000
Spokane Fair&Expo—Conference Facility $ 4,000
Spokane Fair&Expo—Interim marketing $ 7,800
Valleyfest $20,000
Spokane Sports Commission $183,800
Valley Heritage Museum $ 13,100
Friends of Centennial Trail $ 0
Liberty Lake Rotary Club $ 0
HUB Sports Center $36,000_
Total Allocations: $547,000
Committee members agreed that an additional committee meeting can be scheduled later to discuss multi-
year funding. It was moved by Mr. Meier, seconded and unanimously agreed to adjourn. The meeting
adjourned at 12:36 p.m.
Chris Bainbridge, City Clerk
LTAC Meeting Minutes of October 16,2013 Page 8 of 8
CITY OF SPOKANE VALLEY,WA
Hotel/Motel Tax Receipts through- August
Actual for the years 2004 through 2013
January
February
March
April
May
June
July
August
\\SV-FS21Users\mcalhounlTax RevenuelLodging Tax120131105 hotel motel tax 2013
2004 I 2005 I 2006 1 2007 I 2008 I 2009 2010 2011 I 2012 F 2013
16,993.58 20,691.03 20,653.49
18,161.04 19,976.81 20,946.09
18,182.01 22,828.15 24,308.48
26,897.82 29,748.41 34,371.82
16,440.37 29,017.66 32,522.06
53,284.01 35,330.35 34,256.71
42,120.26 43,841.82 49,744.62
43,649.84 46,852.10 45,916.16
25,137.92
25,310.66
29,194.35
37,950.53
31,371.01
36,267.07
56,281.99
51,120.70
28,946.96
24,623.06
27,509.99
40,406.02
36,828.53
46,659.88
54,421.37
50,818.35
23,280.21
23,283.95
25,272.02
36,253.63
32,588.80
40,414.59
43,950.26
50,146.56
22,706.96
23,416.94
24,232.35
39,463.49
34,683.32
39,935.36
47,385.18
54,922.99
22,212.21
22,792.14
24,611.28
38,230,49
33,790.69
41,403.41
49,311.97
57,451.68
21,442.32
21,548.82
25,654.64
52,130.37
37,478.44
43,970.70
52,818.60
57,229.23
24,184.84
25,974.98
27,738.65
40,979.25
40,560.41
47,850.15
56,157.26
63,816.45
Total Collections 235,728.93 248,286.33 262,719.43 292,630.23 306,214.16 275,190.02 286,746.59 289,803.87 312,273.12 327,261.99
September 39,390.66 46,746.18 50,126.53 57,260.34 60,711.89 50,817.62 59,418.96 58,908.16 64,298.70 0.00
October 33,004.62 34,966.85 38,674.17 43,969.74 38,290.46 36,784.36 41,272.35 39,028.08 43,698.90 0.00
November 32,176.61 26,089.36 36,417.11 36,340.64 35,582.59 34,054.79 34,329.78 37,339.36 39,301.22 0.00
December 23,142.70 31,740.18 29,147.15 31,377.41 26,290.11 27,131.43 26,776.84 32,523.19 30,432.13 0.00
Total Collections 363,443.52 387,828.90 417,084.39 461,578.36 467,089.21 423,978.22 448,544.52 457,602.66 490,004.07 327,261.99
Budget Estimate 380,000.00 436,827.00 350,000.00 400,000.00 400,000.00 512,000.00 380,000.00 480,000.40 430,000.00 490,000.00
Actual over(under)budg (16,556.48) (48,998.14) 67,084.39 61,578.36 67,089.21 (88,021.78) 68,544.52 (22,397.34) 60,004.07 (162,738.41)
Total actual Collections
as a%of total budget 95.64% 88.78% 119.17% 115.39% 116.77% 82.81% 118.04% 95.33% 113.95% n/a
%change in annual
total collected 41.34% 6.71% 7.54% 10.67% 1.19% (9.23%) 5.79% 2.02% 7.08% n!a
%of budget collected
through August
%o of actual total collected
62.03% 56.84% 75.06% 73.16% 76.55% 53.75% 75.46% 60.38% 72.62% 66.79%
through August 64.86% 64.02% 62.99% 63.40% 65.56% 64.91% 63.93% 63.33% 63.73% n/a
Chart Reflecting History of Collections through the Month of
August
10/2/2013
2013 to 2012
Difference
$ °/a
2,743 12.79%
4,426 20.54%
2,084 8.12%
(11,151) (21.39%)
3,082 8.22%
3,879 8.82%
3,339 6.32%
6,587 11.51%
14,989 4.80%
350,000.00
300,000.00
°--
250,000.00
August
200,000.00 -�, .
150,000.00
�,...
-July
=June
®May
t_
=_,
100,000.00
•April
e March
50,000.00
.
■
.
•
•January
0.00
.
.
.
.
.
. ■
2004
2005 2006
2007
2008
2009
2010
2011
2012 2013
Page 20
\\SV-FS2\Users\mcalhoun\Budgets\2014\105 Rev and exp
CITY OF SPOKANE VALLEY,WA
Fund#105-Hotel I Motel Tax Fund
Revenues, Expenditures and Changes in Fund Balance
- Actuals for 2009 through 2012
- 2013 and 2014 Budgets
Revenues
Hotel/Motel Tax
Investment Interest
Subtotal revenues
Expenditures
Tourism Promotion -contracted
City directed marketing efforts
Interfund Transfers-#001 CenterPlace
Tourism Promotion
Subtotal expenditures
Revenues over(under) expenditures
Beginning fund balance
Ending fund balance
Actual
2009
2010 I 2011
2012
423,978
1,892
448,544
1,018
425,870
449,562
375,202
0
86,963
0
362,302
0
37,500
0
457,603
454
458,057
472,481
0
0
0
490,004
592
2013
As
Adopted
As
Amended
460,000
500
490,596 460,500
511,756
0
30,000
0
462,165
(36,295)
258,891 -�
222,596`
399,802
49,760
222,596
272,356
472,481 541,756
(14,424) (51,160)
272,356 .- 257,932
257,932/ 206,772
2013 Awards by Agency
380,500
50,000
30,000
0
460,500
0
206,772
206,772
490,000
500
10/7/2013
2014
Budget
490,000
300
490,500 490,300
425,500
55,000
30,000
0
510,500
30,000
0
0
547,000
577,000
(20,000) (86,700)
206,772 186,772
186,772/ 100,072
HUB Sports Center
Spokane County Fair& Expo Center
Spokane Regional Sports Commission
Spokane Valley Heritage Museum
Valleyfest
Visit Spokane (Spokane Regional CVB)
City Directed Marketing/Discretionary
CenterPlace
21,100
27,800
150,200
6,400
35,200
184,800
55,000
30,000
510,500
for LTAC
MINUTES
Spokane Valley
Lodging Tax Advisory Committee
Wednesday, October 16,2013, 8:30 a.m.
Spokane Valley Council Chambers
11707 E. Sprague Avenue, Spokane Valley,Wa. 99206
Attendance:
Lodging Tax Advisory Committee Members: Staff-
Chair: Councilmember Ben Wick Mark Calhoun, Finance Director
Member Herman Meier, Spokane Valley Heritage Museum Erik Lamb,Deputy City Attorney
Member Keith Backsen, Visit Spokane Sarah Farr, Accounting Tech Assistant
Member Jeff Fiman, Sterling Hospitality/Quality Inn Chris Bainbridge, City Clerk
Member Lee Cameron,Mirabeau Park Hotel
At 8:30 a.m., the meeting was called to order by Lodging Tax Advisory Committee Chair and City
Councilmember Ben Wick. After welcoming everyone to the meeting, Chair Wick explained that the
progression of today's meeting includes presentations,followed by question and answer opportunity from
the Committee Members to those presenting, and that there will be no public comments today. Mr. Wick
also noted that in checking with the legal department, there are no conflict of interest issues among
Committee members. Chair Wick said that this matter will come as an administrative report before the
City Council November 29, 2013, and a motion will be made at the December 10 Council meeting to
allocate funding, at which time there will be opportunity for public comment. Committee members then
introduced themselves.
City Finance Director Mark Calhoun gave a brief overview of some of the legislative changes this year;
and said two of the primary changes are (1) previously allowed, but no longer allowed and now
eliminated is the use of lodging tax revenues to fund capital expenditures of tourism-related facilities
owned or operated by non-profit organizations; and (2) tourism marketing was specifically added as an
allowable use. Mr. Calhoun noted the Council established goals and priorities for the use of lodging tax
revenue, and he briefly went over those goals as included on his October 10, 2013 Memorandum,
included in the committee packet. Mr. Calhoun also talked about the included bar chart showing monthly
lodging tax receipts from January 2004 through the present, which he explained gives a sense of how
these funds have been coming in over the years; and he noted revenues were strong in 2012 and a little
stronger in 2013; he also discussed the City fund 105 and the chart showing the revenues, expenditures
and changes in that fund balance throughout the City's various budgets, and in the anticipated 2014
budget. Mr. Calhoun said $490,300 in revenues is expected in 2014, and he showed on that chart, the
$30,000 set-aside amount for tourism promotion to CenterPlace. Mr. Calhoun said in looking at the
figures, it appears we will over spend but we will actually be using some of the funds in the cash flow
reserves. The charts with the yellow columns were discussed next and Mr. Calhoun said once today's
presentations are completed,he will ask Committee members to fill in their recommended award and turn
the sheet in to Mr. Calhoun, that he will calculate averages, and prior to the end of today's meeting, will
ask for a specific motion for specific awards, which will then be forwarded to Council October 29 as an
administrative report, and then to Council at their December 10 meeting for fmal determination of
funding allocations. The reason for the delay between now and December 10,Mr. Calhoun explained, is
that state law requires a 45 day wait from the date of determination to the award.
Mr. Calhoun again mentioned the $30,000 set-aside for CenterPlace, and said it has been determined that
if there were a change in use, CenterPlace would also need a recommendation from this committee; and
explained that the $30,000 represents an amount taken historically over several years, and said in past
LTAC Meeting Minutes of October 16,2013 Page 1 of 8
years, it had been as much as $90,000; but more recently was $30,000, and based on that explanation,Mr.
Cameron said he is "ok" with having this stay as historically allocated. There were no objections from
other Committee members in that regard. Deputy City Attorney Lamb added that this committee's award
recommendation will be coming to Council, and under the new law, Council can only approve or
disapprove the recommendation, and said this committee must present as a collective group, specific
recommendations for funding.
Applicant Presentations
1 —Visit Spokane - Cheryl Kilday,President&CEO
Ms. Cheryl Kilday highlighted some of the items in her application; said they want to make sure they are
generating leads for group travel such as conventions, and to people who are influencing people to travel;
and that all those different market segments of audiences are the ones they want to reach on the City's
behalf; said she wants to continue working with the City Staff to promote key features for developing
deliverables, such as figuring out how best to market the City's developed app. Ms. Kilday also said she
wanted to make sure the committee is aware that Visit Spokane will be launching a mobile visitor center
and will be moving out of their current space and into River Park Square; she mentioned the possibility of
having a kiosk in the Valley Mall. She said Visit Spokane is working to make sure Spokane Valley's
presence is highly visible on Visit Spokane's website; and said they are still working on those elements.
Concerning economic impacts and visitor spending, as noted in the packet material, Ms. Kilday said they
are responsible to help generate those in Spokane Valley; and said their numbers in Spokane County have
been significant, and County-wide, according to 2012 Dean Runyan report, visitors spent over $870
million; she spoke of room night occupancy in Spokane Valley and said Visit Spokane's influence
resulted in an estimated $42,361 in visitor expenditures. Ms. Kilday referenced her October 15, 2013
letter which she distributed to committee members,which explains about Visit Spokane and the Spokane
Sports Commission working together to enter into a long-term funding agreement of three to five years,
and which letter encourages the Committee to consider funding support for multiple years; said with the
two agencies together,the calculated the average funds received from the City of Spokane Valley equates
to about 75%of the lodging tax funds.
Brief questions and answers included mention of social medial outreach; regional on-line advertising,
Facebook, etc. to help build attendance at events. Chair Wick brought up the compression/ripple effect
and how that might change with the new downtown hotel. Ms. Kilday said compression is real,but that is
not what their application is based on; she said their application is based on what they are doing
specifically in the Valley and said the hotel opening won't likely occur until July 2015; and again said
they are not applying for funding based on compression. Chair Wick asked if photo opportunities were
included in the allocation and Ms. Kilday said they will work with the City on the kind of images to
capture, and said they are already working with members from our planning department. Mr. Fiman
noted that the request is $100,000 greater than last year and he asked what Ms. Kilday feels that will be
used for the greatest impact. Ms. Kilday said things such as retail, leisure travel, group sales are all a part
of that effort; she said that last year they didn't get as much as they requested, and feels leisure travel
remains strong; that 2013 was a slow and weak convention year, and said she feels Spokane Valley needs
that leisure push.
2—Evergreen Regional Volleyball Court Expansion
Evergreen Region Office Manager Lindsay Walter explained that their request is to expand the Browne's
Park Sand Volleyball Court; she said the Evergreen Region Volleyball Association is affiliated with USA
Volleyball, and is one of the largest geographic regions within USA Volleyball and that they are most
known for their junior club activities, although they do a lot of adult activities as well. She explained that
the next closest sand volleyball courts are in Seattle;that they are looking to expand the Browne's facility
to accommodate more teams and to draw teams from Montana,the Tri-Cities, and other areas for regional
tournaments; that they are working with Spokane Valley in developing the master plan and to start the
LTAC Meeting Minutes of October 16,2013 Page 2 of 8
planning process for the facility to see how it could be structured and where to put the courts. She
mentioned they have also worked with the Sports Commission. Sports Commission representative Paul
Christiansen said he helped build the Browne's Park facility and is a former player; and feels people
would travel here to use the facility.
Question and answers included marketing efforts question with comment from Eric Sawyer of the Sports
Commission who indicated he would address that during his presentation. There was a question about
anticipated number of teams coming and Ms. Walter explained that the number would depend on the
number of events; adding that the junior teams of course bring in family members that contributed to
booked hotel nights. Concerning a timeline for the facility to be built, Ms. Walter said she has been
working with the City of Spokane Valley and said they hope to get the funds to start the process to
develop the master plan, and would anticipate construction beginning spring 2014; and said they could
start seeing hotel rooms booked in 2014 if the facility is ready by summer 2014.
Finance Director Calhoun stated that $40,000 is included in our City's budget in the park capital fund for
that construction of courts, and once appropriated, it would be able to be used, working with Mr. Stone
and Mr. Jackson, to determine exactly where, when and how. Chair Wick asked about how this group
would report the necessary data to the state, such as number of nights generated, and said the numbers
were not in the application. Ms. Walker replied that it is difficult to estimate now as there is a limit on
how many teams can get in,making it difficult as well to determine how many more teams would be able
to participate. Mr. Calhoun noted that one of the significant changes in the law requires applicants to
provide this information at the point of application, and to report actual numbers later. Regarding the
requirements to have estimates, Chair Wick asked Ms. Walker about their best guess,to which she replied
this year they had 16 teams and each tournament has about four teams coming from Montana or the Tri-
Cities; she said they did not ask those participants if they had a hotel room and said it would be difficult
to determine as some stay with family and friends. Her assistant Paul Christiansen said he estimates 48
teams; plus doubles, and that they tend to share four people to a room. Mr. Fiman asked if 50 room
nights is a close estimate, and Ms. Walker said there would not be that many. Mr. Meier asked if the
funding request is just for planning and Ms. Walker and Mr. Christiansen concurred that it is.
3 —Spokane County Fair&Expo Center—Interstate Fair Marketing
Ms. Erin Gurtel, Fair & Expo Center Marketing/Sales Manager gave a recap of this year's fair and said
they had record breaking attendance at the concerts; said she seeks funding to continue to enhance the
Fair attractions; that in the last five years they have built on the Fair, and she estimated exhibitors put
about 1,000 room nights in the community; said the band Herman's Hermits and others had fan club
groups adding to the overnight stays; said they are asking for funds to buy more media and to attract
people from further away. Ms. Gurtel said she is the only marketer for the fair; and in response to how
funds were used last year, she said the majority of funds were for entertainment and marketing in the
outlaying areas. She was also asked about growth over the years, and Ms. Gurtel said based on individual
and food vendor revenues, they estimate about a 5% increase each year. Mr. Fiman said he has seen an
increase in room nights over the years as well.
4—Spokane County Fair&Expo Center—Expo Conference Facility
Ms. Gurtel said this request is to enhance the amenities in the existing conference room, which is about
3,000 square feet; said that room is very "bare-bones" but gets used on a regular basis, and they are
working with a sponsor to get it carpeted as it is just concrete now; and said they are requesting a ceiling-
mounted projector with drop down screens; and said they would be saving money by working with a
County component. She added the room is used for seminars by such national companies as Sears and
Toyota; and having these amenities would afford more opportunities to hold mid-week events. In
response to a question about the current use, Ms. Gurtel said the room is used about 40 times a year, and
feels with the enhancements,they could add another 20 activities annually.
LTAC Meeting Minutes of October 16,2013 Page 3 of 8
5—Spokane County Fair&Expo Center—Interim Events Marketing for 2014
Ms. Gurtel explained that the purpose of this request is to help market interim events; that they had an
opportunity in the past when they helped with the Good Guys events; said these events are a huge
economic impact to the community and she is excited to have a venue to help enhance ad efforts. For
2013, she explained they used about $4,000 to help advertising, and said they are the only community
doing that; said she sees a lot of growth in the interim events with people coming from outside the region,
and they want to get the word out about what's happening in the facility; said people come to day events
like the Custer Craft Show and while there, make a day of it while in the community. A question from
Chair Wick brought clarification from Ms. Gurtel that they seek $8,000 for this effort, and said they are
looking into the idea of conducting an economic impact study as they don't think they are giving
themselves enough credit for generating room nights.
6—Valleyfest
Valleyfest Executive Director Peggy Doering thanked the Board for the opportunity to request funding for
the 2014 Valleyfest event; said next year Valleyfest will turn 25; she mentioned some of the past funding
over the last ten years since Spokane Valley's incorporation, and said this year request of$50,000 is 10%
of the projected grant to promote Valleyfest. Ms. Doering also explained that this year they partnered
with the Spokane Valley cyclists and drew over 277 registered cyclists from the region, with about 7.5%
from out of the area or over 50 miles away, and said they anticipate that would occur again in 2014. She
said they also had their first Triathlon with 60 registered participants; she mentioned other new events
including the walk for Downs Syndrome with 520 registrations; and said they now have three recreational
events, with the 5 and 10k run having 21% participants from out of town; she said they had over 200
vendors at this year's festival. Board Member Stephanie Hughes mentioned this year's sponsors were
local, regional and national, and she read the list of those companies. Valleyfest Board President Rick
Wilhite explained that they had an economic survey conducted last year in a collaborative effort with Mr.
Larry Davis and Eastern Washington University School of Business; and Ms. Doering said they used
several methodologies and estimated attendance this year was a little less than the previous year's
attendance of over 30,000, adding that the previous year's weather was better; said based on volume of
30,000 attendees at Valleyfest and mean spending for out-of-town tourists at $188, that means about
2,820 people travelled more than 50 miles to attend so that 2,820 would on average, spend $188 each on
lodging and food during their stay, and applying the economic multiplier of 1.3,which is the effect of the
money continued to be spent in the area, that means over $600,000 total economic impact originating
from tourists visiting from 50+ miles; all as contained in her packet material. She added that when local
and day trip visitors are included, the economic impact jumps to nearly $1.5 million, and said she feels
the data supports the amount of the requested funds.
Mr. Cameron asked how much the City of Spokane Valley funded them through the economic
development grant; and Ms. Doering replied Valleyfest received $24,000 for 2014. Mr. Cameron said he
struggled with some of the analysis of the survey; said their hotel carefully tracks guests and they had
none associated with Valleyfest, for ten years in a row. Ms. Doering responded that she believes his hotel
accounted for approximately ten rooms this year; she said the Shriners informed her they stayed in Mr.
Cameron's hotel and said the Shriners were the grand marshals of the parade; but they were also in town
as part of their original contract, so if his guests where members of the Shriners, they might not have
indicated they were also here as grand marshals for the parade. Mr. Cameron countered that his motel
offers a special rate in order to identify those who stay for Valleyfest, and said he is not able to state that
the numbers substantiate the figures indicated by the survey; and added he is pleased to see the event
growing with sponsorships, but struggles with the room night calculation. Ms. Doering mentioned there
were problems with the Visit Spokane site and said she will meet with them about that, adding that all
hotels were listed on the Valleyfest website. Mr. Fiman said neither the Quality Inn nor the Holiday Inn
Express had any guests for the entire Valleyfest weekend as the guests were asked their purpose in
LTAC Meeting Minutes of October 16,2013 Page 4 of 8
coming to town, and he said no one said it was to attend Valleyfest, even though he had a special rate for
those attending for that purpose; said he supports the community event but questions if this generates the
amount of room nights they need and expressed his concern about return on investment. Ms. Doering
said it was for these reasons that they asked for Eastern Washington University's analysis through an
economic development study; said the subtitles look at the hotel side as well as the economic
development side; that the grant application adheres to Council's goals in supporting festivals with its
accompanying shopping and dining; she said the Valley Mall was a sponsor this year and they saw an
increase in sales and dining, which are some of the combination factors; said the scope of work includes
the goal to expand to other areas and said Lewiston area saw an increase in ads. Mr. Backsen mentioned
that they too have been tracking room nights and found 25 room nights through the housing system tied to
the Downs Syndrome last year;but this year saw only six rooms. Ms. Doering said her Board has not had
an opportunity to re-cap meetings they have held in the past; however, last year they evaluated the goals
to determine what could be added to attract people and determined a marathon as a possibility; she said
she can see potential growth if they are able to advertise earlier to specific target areas; and in looking at
the Council goals and objectives and at what group of people are missing,they have determined there are
lots of potential activities for young families,but need to attract more in the age group of 10-15,which of
course she explained, would be coming with parents and other family members, and said she and her
Board are always open to ideas.
7—Spokane Sports Commission
Mr. Eric Sawyer said they have changed their name to "Spokane Sports Commission" and removed the
"regional" from the name; said they have attributed growth to a lot of support; said they would like to
focus on making sure events specifically occur in the Valley,but said there are not a lot of sports facilities
within the City limits, adding that he realizes there is some influence with Plantes Ferry and the HUB.
Mr. Sawyer said 24,000 hotel stays occurred this year as a result of sports activities,which he said brings
about 13,000 visitors into the Valley, and said those are the numbers they can track and the figures do not
include the fan base. Mr. Sawyer said he sees the nationwide growth as a result of the sports traveler; said
their job is to get their piece of that, and to work to grow sports in the Valley, but said it comes down to
facilities. He said they had several historic and successful events like the Eric Anderson memorial cross-
country event with over 2,000 runners compared with the first year of that event with over 200 runners;
said their long-term strategy is to create more events and said there is a need to invest in sports facilities,
and that our area needs to catch up with cities like Yakima and the Tri-Cities, and the challenge is how to
pay for the events; said he is working with the County to introduce legislation next year to identify some
funding resources to put back into our community to improve facilities, including the sand volleyball
facilities. Mr. Meier asked about the City of Spokane only giving $40,000 where as we gave $150,000;
and Mr. Sawyer said they collect about $200,000 of lodging tax from the Public Facilities District.
Concerning multi-year funding, Mr. Sawyer said they are making multi-year commitments with funds
they don't have, and feels it would be appropriate to have a percentage of funds,perhaps 30% designated
for those future commitments.
At 10:20 a.m.,Mr.Wick called for a ten-minute break. The meeting reconvened at 10:30 .a.m.
8—Spokane Valley Heritage Museum
Museum Director Jayne Singleton explained that the museum has served the community and tourism for
over nine years; that they are well established,have annual events, and in 2012 generated 61 room nights.
She said everything they do is a captured event since they have a gated entry point and conduct surveys
on visitors to indicate where their visitors are from and where they are staying; she said they have exhibits
like the civil war and the Titanic to attract a broad range of people. Ms. Singleton said they plan to have a
Smithsonian exhibit in the future; said the Travel Riders Association contacted her last week and are
planning a visit this year; and said the museum's goal is to continue to market to TV,radio and newsprint
outside this area. Mr. Bill Zimmer, Board Member and museum volunteer, said the visitor sign-in log
LTAC Meeting Minutes of October 16,2013 Page 5 of 8
from 2012 showed visitors from 23 different states and several different countries; and many times when
people visit the museum,they ask about other tourist attractions in the area. Ms. Singleton added that the
museum was just informed they have been selected to be recognized for their contribution to the
community and will receive that recognition at the next Council meeting. In response to a question from
Mr. Meier, Ms. Singleton said the numbers in the application are actual numbers for 2012 and 2013 and
not estimates,but of course the 2014 numbers are projections based on previous data. Ms. Singleton also
mentioned they are going to add another building to go behind the current museum.
9—Friends of the Centennial Trail
Executive Director Loreen McFaul explained that she just started her position in January, replacing Kay
Turner; said that when she started in January she was surprised with the tourism piece of the trail which
was really catching up in the winter; and which kept her busy over the summer; she said they have
included the sale of maps on their website and around the region; that the river map is the only official
map that exists for the trail and they charge $5.00 for this map; she said the Board was futuristic in their
thoughts in charging for the map as the goal is to be very green, and they charge for the maps because
they don't want to see them simply thrown away, but the goal is to have them kept as a reference and
guide, and she distributed a map to each committee member. Ms.McFaul said this map version is already
out dated as the Kendall Yards is now a solid red line; she said she would like to see these maps mailed
around the country, and that they have determined people are coming early and staying a day late; and
said people seek out the trial when visiting our region. Ms. McFaul said this trail is above par and is an
amazing trail with contours following the river; said it is a huge recreational player with a potential $30
million regional economic pact; said about 5 to 8% of users are commuting to and from work by bike or
foot; and said they are already encouraging people to come early; that there is an opportunity to highlight
partner hotels, restaurants, retailers etc. on the map in order to enhance marketing of leisure travel and
further seize an opportunity already existing; said they need some seed money to get this started, and she
added she is the only employee of Centennial Trail.Mr. Cameron asked her how Visit Spokane works in
her plans for a partnership; and Ms. McFaul said the partnership includes trying to enhance what already
exists; she said no hotels have been contacted; that Visit Spokane makes a charitable contribution to their
program; that she sees her present request as a one-year request as she hopes to launch partnerships; that
once she gets the graphic design and marketing pieces together, said she feels the project will be self-
generating; and said she plans to tie this to the bike swap and to harness her efforts with the local cycling
community; adding that the website was just launched this summer.
10—Liberty Lake Rotary Club
Ms. Mandy Desgrosellier, Ride Event chair, explained that the project of the "In Motion Bike Ride" or
RIM Ride, is a fundraising bike ride project which includes a family fun ride and competitive bike ride,
with five route options; said the Rotary Club came up with maps based on other groups; that in 2011 they
had 97 participants; that the planning started in July and the event held in September; and that the second
year they had 197 participants, and this year had 347; said the goal is to raise money and improve areas;
and that they choose the September 14 date as it doesn't conflict with other events; and said this year's
ride included 45 riders who traveled more than 30 miles to come to the event; that the event starts early
Sunday morning so most people would come the night before. Mr. Cameron asked if they are projecting
25 rooms and how do they track the room use; and Ms. Desgrosellier responded that they mention in their
brochure, two Valley Hotels and two Liberty Lake hotels; that they had surveys after the rides and the
numbers in the application are projections based on a percentage of growth. In response to a committee
question, she said she has applied for funding to Liberty Lake as well.
11 —HUB Sports Center
HUB Executive Director Phil Champlin said that sports have a positive impact on the youth and on the
community; he spoke about the HUB's estimated 65% growth over the last three years; said overnight
stay events in 2010 were 15; and this year were 32; said these requested funds would be used to attract
LTAC Meeting Minutes of October 16,2013 Page 6 of 8
events to the facility, and for the marketing and operations of those events; said the events range from
national sports tournaments to local youth events drawing participants from the greater Spokane and
Coeur d'Alene areas — like AAU Basketball tournaments; said they were able to host a gymnastic bid;
that in 2013 they had eight new events; and since 2012 have started building their own events; and said
they have a great reputation for putting on these events; that eleven rooms were generated in 2012,and 37
in 2013; and said they have a wide range of ages attend their events, from 93 to 13; with people from
Canada, Alaska, and the Tri-Cities. Mr. Champlin said the funds will help market the local events to
regional events. Chair Wick asked about the large amount of their budget used for operations, and Mr.
Champlin said some of their operations are used to help subsidize other groups in bringing their
tournaments to the HUB.
Lodein2 Tax Advisory Committee members develop funding recommendations—
Chair Wick asked committee members to write their individual recommendations on the supplied sheet,
and to hand the completed sheet to Mr. Calhoun, who would then show the figures on the spreadsheet on
the screens.
There was some discussion about the process and averages, and Chair Wick said the committee must
come up with a collective recommendation per applicant, which will ultimately be given to Council; and
that Council can either accept or reject the recommendations. There was some discussion about the
rationale of accepting the average recommendation for each applicant, and the Committee members
decided to first agree with those recommendations which were very close or similar in amounts, and then
move forward from there, such as recommendations for the HUB, Volleyball Court, and Fair & Expo
marketing and interim marketing; and the Committee also agreed with the $183,800 for the Sports
Commission. It was also determined that this Committee will meet again later to discuss the multi-year
funding idea. Chair Wick said he feels the Fair & Expo conference facility is a place which can help
develop our assets; that the Friends of the Centennial Trail will have a difficult time tracking data; and
that he prefers Liberty Lake assist the Rotary club and that be promoted through Liberty Lake.
Committee members agreed. The bulk of the remainder of the discussion concerned Valleyfest.
Arguing in favor of funding Valleyfest, Mr. Meier said the Council's focus is not just room nights but
includes special events and festivals; that the other agencies have been funded since 2004 and the fund
has grown every year so the amount is not affected by smaller room nights; said the smaller agencies
provide some hotel stays but also shopping and dining; and said Visit Spokane's largest percentage was in
dining and not room nights; and said this Committee should consider what Council wants so as not to end
up in an impasse.
Mr. Cameron said he strongly disagreed; said he was involved in the legislature and although he didn't
get what he wanted,the current legislature is what was agreed to; said part of the regulations are reporting
requirements to report the place or business residence staying overnight or coming 50 miles or more; said
it is all measuring criteria tied in some way to overnight stays; said they lost the tourism office but feels
there is a very strong visitor organization like Visit Spokane which is vital to getting room business; and
said if more room nights can be generated, the tax could go away; and said he feels the strongest
consideration should be given to how to re-generate the funds; said the lodging community is very
supportive of Valleyfest, but feels we can't spend a quarter million dollars for less than 24 room nights
and expect to keep generating funds as it will just"go broke." Mr. Cameron said if the City agrees about
how important Valleyfest is, this committee could recommend Council carve out a stable budget item for
Valleyfest, and phase it down over five years or so.
Chair Wick replied that the City budget does not have the flexibility for such funding and Council has
taken the policy of not having a line item for external purposes; said the 2014 budget is within $500 of
being in the black or red and it doesn't have leeway; and if it were added to the City's budget, it would
LTAC Meeting Minutes of October 16,2013 Page 7 of 8
open the door for other agencies to issue similar requests. Chair Wick said that we get sales tax from
shopping and dining, and the legislature only gives us the rebate of 2% from hotel rooms; but realizes we
must also take other factors into consideration. Mr. Cameron countered that people living locally don't
spend as much as overnight guests and has seen cities making poor funding decisions by not funding
lodging,and that the City would benefit more if all it did was put heads in beds.Mr.Fiman said he agreed
with Mr. Cameron; that taxes are generated from more than just hotels but if you don't have the tax
generated from those hotels,we will see a decrease in revenues and less of a return on investment; and the
bottom line is, there is a need to generate more revenue and that is done with more heads in beds. Chair
Wick said he realizes there is a need for some compromise. Mr. Backsen agreed with the need to find
balance and said he feels each item/applicant should be kept open.Mr. Cameron said as a compromise,he
would agree to fund$15,000 to Valleyfest. Mr.Fiman questioned the dates of Valleyfest as being the best
dates since people have travelled all summer, and by mid-September, are getting their children settled in
school, and said he feels August is the biggest month for tourism. There was other discussion of moving
some of the amounts from one organization to another with the final results as noted in the motion below.
Lod2in2 Tax Advisory Committee member discussion and award recommendations
It was moved by Mr. Cameron, seconded and unanimously agreed to recommend the following as the
award allocations to be forwarded to City Council:
Visit Spokane $247,000
Regional Volleyball Court Expansion $ 7,300
Spokane Fair&Expo marketing $28,000
Spokane Fair&Expo Conference Facility $ 4,000
Spokane Fair&Expo Interim marketing $ 7,800
Valleyfest $20,000
Spokane Sports Commission $183,800
Valley Heritage Museum $ 13,100
Friends of Centennial Trail $ 0
Liberty Lake Rotary Club $ 0
HUB Sports Center $36,000
Total Allocations: $547,000
Committee members agreed that an additional committee meeting can be scheduled later to discuss multi-
year funding. It was moved by Mr. Meier, seconded and unanimously agreed to adjourn. The meeting
adjourned at 12:36 p.m.
Chris Bainbridge,City Clerk
LTAC Meeting Minutes of October 16,2013 Page 8 of 8
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 29, 2013 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Unlawful Public Exposure.
GOVERNING LEGISLATION: NA
PREVIOUS COUNCIL ACTION TAKEN: An administrative report was provided to Council on October
3, 2013.
BACKGROUND: Council has received numerous comments regarding whether businesses may
operate with employees who wear very little clothing. On October 3, Council requested that staff
research potential options for addressing this issue. After doing so, staff recommends consideration
of language that clearly identifies what cannot be exposed in public, states that exposing such areas
or facilitating the exposure of such areas is a violation of law, and provides that the penalty for a
violation is a misdemeanor. Staff has identified a number of recommended exceptions as well.
Staff drafted a possible ordinance that incorporates language on the suggested approach, which is
attached.
OPTIONS: (1) Place on future agenda for a first reading; or (2) take other appropriate action.
RECOMMENDED ACTION OR MOTION: Consensus to place on a future agenda for a first reading.
BUDGET/FINANCIAL IMPACTS: N/A
STAFF CONTACT: Cary Driskell, City Attorney
ATTACHMENTS: Draft Ordinance — SVMC 8.55 - Unlawful Public Exposure.
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
ORDINANCE NO. 13-***
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON,ADOPTING A NEW CHAPTER OF SPOKANE VALLEY MUNICIPAL CODE
(SVMC) 8.55 REGULATING UNLAWFUL PUBLIC EXPOSURE IN PUBLIC PLACES; AND
OTHER MATTERS RELATING THERETO.
WHEREAS, the City Council received considerable public testimony expressing concern about
nude or semi-nude individuals in a public setting. A record of these comments is contained in the
legislative record for this Ordinance,with a copy available for review in the Office of the City Clerk; and
WHEREAS, Article 11, section 11 of the Washington State Constitution allows local
governments to make and enforce within their jurisdictional limits, local laws and regulations not in
conflict with the general laws of the State; and
WHEREAS,the Washington State Supreme Court has recognized the right of local governmental
entities to regulate conduct in public places,including public nudity and semi-nudity; and
WHEREAS, public nudity and semi-nudity can have a negative impact on the community,
including exposure to minors; and
WHEREAS, following review of the City's existing Municipal Code, as well as statutes
contained in the Revised Code of Washington, City staff does not believe existing laws adequately
address public nudity and semi-nudity; and
WHEREAS, local regulations criminalizing conduct should clearly identify the conduct which is
prohibited; and
WHEREAS,the City Council does not intend through these actions to amend or otherwise impact
the City's adult entertainment regulations, codified as SVMC 5.10, which regulations are separate and
distinct from this proposed chapter 8.55 SVMC; and
WHEREAS, the City Council, in enacting this Ordinance, seeks to promote the City's interest in
protecting the public health, safety, and welfare of the residents of the City.
NOW THEREFORE, the City Council of the City of Spokane Valley, Spokane County,
Washington,ordains as follows:
Section 1. The purpose and intent of this chapter is to establish a regulatory framework regarding
exposure of certain human body parts while in a public place, and providing penalties for violations
thereof, all in the interest of protecting the health, safety, and welfare of the residents of the City of
Spokane Valley.
Section 2. That SVMC Title 8 be amended by adding a new chapter, to be designated "8.55" - as
follows:
Ordinance 13-0- Unlawful Public Exposure Page 1 of 3
DRAFT
8.55.010-Definitions.
Unless the context clearly requires otherwise, the definitions used in this chapter shall have the
following meanings:
"Expose or exposure"means to reveal or otherwise render open to view in a public place.
"Full and opaque covering"means material which is securely attached over or around the
shoulders, neck or back, and which is not transparent or translucent. Body paint, body
dye,tattoos,liquid latex whether wet or dried,or any similar substance applied to the skin
surface shall not be considered opaque covering. Any substance which can be washed
off the skin is not full and opaque covering as required by this chapter.
"Prohibited body parts"for purposes of this chapter means exposure of:
-any part of the male or female genitals,or anus; or
-more than one-half of the female breast by area; or
-any part of the areola or nipple of the female breast.
"Public place" means an area generally visible to public view, including any place in
which the general public has a right to be present or view, whether or not conditioned
upon payment of a fee.
8.55.020-Unlawful public exposure prohibited -facilitation.
It shall be unlawful for any person:
A. To knowingly expose a prohibited body part in a public place without a full and
opaque covering.
B. Who owns, manages, or operates any retail sales or retail service business to
knowingly facilitate, permit, encourage, or cause to be committed whether by
commission or omission, another person to expose a prohibited body part in a public
place without a full and opaque covering.
8. 55.030- Exceptions to unlawful public exposure.
The prohibitions set forth in SVMC 8.55.020 shall not apply to the following:
A.Breastfeeding or expressing milk,regardless of where it occurs;
B. Use of public places where privacy is customary including, but not limited to
bathrooms, saunas, and changing rooms associated with licensed businesses;
C. Classes, seminars or lectures conducted for scientific or education purposes, including
but not limited to art classes and medical classes;
D. Businesses where medical procedures occur;
E. Children under the age of 10 years;
Ordinance 13-0- Unlawful Public Exposure Page 2 of 3
DRAFT
F.A play,television broadcast,or other dramatic work;and
G. Conduct that is subject to regulation pursuant to SVMC 5.10—Adult Entertainment.
8.55.040-Affirmative Defenses.
It is an affirmative defense to prosecution for a violation of SVMC 8.55.020 that the unlawful
public exposure, when considered in the context in which it was presented, provided actual
literary, artistic, political, or scientific value and was not provided for commercial or sexual
exploitation or with an emphasis on an appeal to a prurient interest.
8.55.050-Penalties and enforcement.
A violation of SVMC 8.55.020 is a misdemeanor and shall be punishable by a fine not to exceed
$1,000 or imprisonment not to exceed 90 days,or both.
Section 3. Severability. If any part of chapter 8.55 SVMC is declared unenforceable, it shall not affect
the remainder.
Section 4. Effective Date. This Ordinance shall become effective five days after publication of the
Ordinance,or a summary thereof,in the official newspaper of the City.
Adopted this day of ,2013.
City of Spokane Valley
Thomas E. Towey,Mayor
ATTEST:
Christine Bainbridge, City Clerk
Approved as to Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 13-0- Unlawful Public Exposure Page 3 of 3
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 29, 2013 Department Director Approval: ❑
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Association of Washington Cities Benefits Trust Health Care Program
Inter-local Agreement
GOVERNING LEGISLATION: 48.62 RCW, Local Government Insurance Transactions; 39.34
RCW, Interlocal Cooperation Act; and WAC 200-110-030, Standards for management and
operation—Adoption of program.
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND: The City of Spokane Valley provides employee benefits through the
Association of Washington Cities (AWC), Benefit Trust. On July 25, 2013, the AWC Employee
Benefit Trust Board of Trustees voted to move from a fully insured benefit program to a self-
insured model effective January 1, 2014. The Board believes by becoming self-insured, the
Trust can provide benefits to members and have lower premiums beginning in 2014. The 2014
adopted rates for the AWC Benefit Trust will reflect a 0% increase.
In order to conduct business as a self-insured program, AWC is now required to comply with
RCW 48.62 and WAC 200-110. This involves following the state law and rules administered by
the Washington State Risk Manager. One of those requirements is that each member must
approve, by resolution, an Interlocal Agreement authorizing them to participate in the self-
insured program.
In order for Spokane Valley to continue to provide employee benefits through the AWC Benefit
Trust after December 31, 2013, the required adopted Interlocal and Resolution is to be
forwarded to AWC by November 15, 2013
OPTIONS: Place Resolution 13-XXX on a future Council Meeting agenda for Consideration, or
provide additional direction.
RECOMMENDED ACTION OR MOTION: Consensus to place Resolution 13-XXX, adopting
the AWC Benefit Trust Health Care Program Interlocal Agreement, on the November 12, 2013
Council agenda for consideration.
BUDGET/FINANCIAL IMPACTS: With the adoption of Resolution 13- adopting the AWC
Benefit Trust Interlocal Agreement, AWC Benefit premiums will not increase in 2014.
STAFF CONTACT: John Whitehead, HR Manager
ATTACHMENTS: Draft Resolution 13- , AWC Benefit Trust Health Care Program Interlocal
Agreement
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
RESOLUTION NO. 13-
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, TO CONTINUE MEDICAL, DENTAL AND VISION BENEFITS
THROUGH THE AWC TRUST AS AWC TRANSITIONS FROM FULLY
INSURED TO SELF-INSURED, AS APPROVED BY THE STATE RISK
MANAGER AUGUST 26, 2013; AND FOR OTHER MATTERS RELATED
THERETO.
WHEREAS, the Association of Washington Cities Employee Benefit Trust (the "Trust")
is an entity to which contributions by cities and towns and non-city entities organized and
existing under the Constitution or laws of the State of Washington and who are members of the
Trust ("Participating Cities and Towns," and "Participating Non-City Entities") and their
employees can be paid and through which the Board of Trustees of the Trust ("Trustees")
provides one or more insured health and welfare benefit plans or programs to Participating Cities
and Towns' and Non-City Entities' employees, their dependents and other beneficiaries
("Beneficiaries"), on whose behalf the contributions were paid; and
WHEREAS, the Trust qualifies as a voluntary employee beneficiary association within
the meaning of Section 501(c)(9) of the Internal Revenue Code, providing for the payment of
life, sick, accident or other benefits to Beneficiaries; and
WHEREAS, the Trust and Participating Cities and Towns and Non-City Entities have
determined that it is in the best interest of Participating Cities and Towns and Non-City Entities
to jointly self-insure certain health benefit plans and programs for Beneficiaries through a
designated account within the Trust, while at the same time having the Trust continue as the
entity to which other insured health and welfare benefit program contributions are paid and
through which insured health and welfare benefit plans and programs are provided to
Beneficiaries; and
WHEREAS, it appears economically feasible and practical for the parties to do so; and
WHEREAS, Chapter 48.62 RCW provides that two or more local government entities
may, by Interlocal Agreement under chapter 39.34 RCW,jointly self-insure health benefit plans
and programs, and/or jointly hire risk management services for such plans or programs by any
one or more of certain specified methods; and
WHEREAS, the Association of Washington Cities Employee Benefit Trust Interlocal
Agreement (the "Interlocal Agreement") attached hereto creates a joint self-insured health and
welfare benefit program (the "Health Care Program") to be administered by the Trustees for the
purposes of providing self-insured health benefits to Beneficiaries; and
WHEREAS, WAC 200-110-030 requires every local government entity participating in a
joint self-insurance health and welfare benefit program to adopt such program by resolution; and
Resolution No. 13- AWC Health Care Page 1 of 2
WHEREAS, Chapter 48.62 RCW requires Health Care Program assets to be managed
consistent with existing authority over use of municipal funds in RCW 35.39.030. The Trust will
manage Health Care Program reserves in compliance with Chapter 48.62 RCW; RCW
35.39.030, and the Health Care Program Investment Policy; and
WHEREAS, all premium contributions for use in the Health Care Program are deposited
into a designated account within the Trust, the Health Care Program Account (the "HCP
Account"), and the HCP Account represents a pool of funds that is independent of all other Trust
or AWC funds; and
WHEREAS, the Trust intends to manage the HCP Account assets in compliance with
federal and state laws and the Interlocal Agreement; and
WHEREAS, the City of Spokane Valley believes it is in the best interest of the Health
Care Program to allow the Trust to manage the HCP Account.
NOW THEREFORE BE IT RESOLVED that the Interlocal Agreement creating the
Health Care Program is hereby adopted; and
IT IS ALSO RESOLVED that by adopting such Agreement, the City of Spokane Valley
acknowledges that it shall be subject to assessments as required by the Health Care Program.
This Resolution shall be in full force and effect upon adoption.
Adopted this day of November, 2013.
CITY OF SPOKANE VALLEY
ATTEST:
Thomas E. Towey, Mayor
Christine Bainbridge, City Clerk
Approved as to form:
Office of the City Attorney
Resolution No. 13- AWC Health Care Page 2 of 2
ASSOCIATION OF WASHINGTON CITIES EMPLOYEE BENEFIT TRUST
HEALTH CARE PROGRAM
I TE LOCAL AGREEMENT
This Agreement is made and entered into in the State of Washington by and among the
Association of Washington Cities Employee Benefit Trust (the "Trust") and cities and towns,
and non-city entities organized and existing under the Constitution or laws of the State of
Washington and who are members of the Trust("Participating Cities and Towns," or
"Participating Non-City Entities"), all of whom are signatories to this Agreement.
RECITALS
WHEREAS, the Trust is an entity to which contributions by Participating Cities and
Towns and Non-City Entities(defined below) and Participating Employees (defined below) are
paid and through which the Board of Trustees provides one or more insured health and welfare
benefit plans or programs to Participating Employees,their covered dependents and other
beneficiaries (°`Beneficiaries"), on whose behalf the contributions were paid; and
WHEREAS, the Trust qualifies as a voluntary employee beneficiary association within
the meaning of Section 501(c)(9) of the Internal Revenue Code ("VEBA"), providing for the
payment of life, sick, accident or other benefits to Beneficiaries; and
4'HERREAS, the Trust and the Participating Cities and Towns have determined that it is
in the best interest of Participating Cities and Towns to jointly self-insure certain health benefit
plans and programs for Beneficiaries through a designated account within the Trust, while at the
same time having the Trust continue as the entity to which health and welfare benefit plan or
program contributions are paid and through which insured health and welfare benefit plans and
programs are provided to Beneficiaries; and
WHEREAS, it appears economically feasible and practical for the parties to this
Agreement(defined below)to do so; and
WHEREAS, Chapter 48.62 RCW provides that two or more local government entities
may,by Interlocal agreement under Chapter 39.34 RCW,jointly self-insure health benefit plans
and programs, and/or jointly hire risk management services for such plans or programs by any
one or more of certain specified methods; and
WHEREAS, each local government entity that is a signatory hereto, as required by
AC 200-110-030, acts upon the authority of a resolution adopting this Agreement and the
Health Care Program (defined below) created herein;
NOW,THEREFORE, for and in consideration of all of the mutual benefits, covenants
and agreements contained herein, the parties hereto agree as follows:
74234347,6 4093]3840011 I
ARTICLE 1
DEFINITIONS
The following are definitions of terms used in the Agreement. Unless indicated
otherwise, other terms are defined where they are first used. Defined terms are capitalized when
used in the defined context.
1.1 Agreement means this Intel-local Agreement entered into under the authority of Chapter
39.34 RC and as required by RCW 48.62.031(2) between the Trust and Participating
Employers.
1.2 Association of Washington Cities or AWC means the Association of Washington
Cities, a not-for-profit membership association established pursuant to the laws of the
state of Washington fur the purpose of providing various services to and on behalf of its
member cities.
1.3 Association of Washington Cities Employee Benefit Trust or the Trust means the trust
and all property and money held by such entity, including all contract rights and records,
established for the sole purpose of providing life, sick accident or other health and
welfare benefits to Participating Employees, their covered dependents and other
beneficiaries, and which is approved by the Internal Revenue Service as a VEBA.
1.4 Employee Benefits Advisory Committee or EBAC means the committee defined in
Article's of the Trust Agreement that may be delegated responsibility by the Board of
Trustees, including but not limited to: overseeing the operations of the Health Care
Program, analyzing and developing annual premium levels and benefit coverage changes
for recommendation to the Board of Trustees and performing other duties necessary to
ensure that the needs of Participating Employers are rrret and the long-term financial
health of the Health Care Program is maintained.
1.5 Health Care Program means the joint self-insurance program offering self-insured
health benefit options through the HCP Account,
1.6 HCP Account means a designated account within the Trust and created by this
Agreement,the Trust Agreement and. Trust Health Care Program policies all under the
authority of Chapter 48.62 RCW to provide self-insured health benefits to Participating
Employees,their covered dependents and other beneficiaries and further described in
Article 6.
1.7 Non-City Entity means any public agency, public corporation, intergovernmental agency
or political subdivision, within the state of Washington that meets the requirements of
Article Iii, Section 1(c)(ii) and (iii)of the Trust Agreement for participation in the Health
Care Program.
1.8 Participating City means any city or town within the state of Washington that meets the
requirements of Article IX, Section 1(a) or Section 1(b) of the Trust Agreement.
74234347,6 0053135-OO 1 2
1.9 Participating Employee means any individual employed by a Participating Employer
and for whom the Participating Employer makes contributions to the Trust, and any
individual who may have been so employed but is subsequently laid off, terminated,or
retired.
1.10 Participating Employer means a Participating City or Non-City Entity that is also a
party to this Agreement.
1.11 Resolution means the resolution adopted by each Participating City or Non-City Entity
that authorizes the Health Care Program.
1.12 State Risk Manager or Risk Manager means the risk manager of the Risk Management
Division within the Department of Enterprise Services.
1,13 Stop Loss Insurance or Reinsurance means a promise by an insurance company that it
will cover losses of the Health Care Program over and above an agreed-upon individual
or aggregated amount, which definition shall be modified by any changes to the
definition of stop loss insurance in WAC 200-110-020.
1.14 Third-Party Administrator means the independent association, agency, entity or
enterprise which,through a contractual agreement,provides one or more of the following
ongoing services to the Health Care Program: pool management or administration
services, claims administration services, risk management services, or services for the
design, implementation, or termination of an individual or joint self-insurance program,
1.15 Trust Agreement means the Trust Agreement Governing the Trust amended and restated
July 1, 2013, and any subsequent amendments thereto.
1.16 Trustees or Board of Trustees means the following individuals and their successors,
who together, govern the Trust and the Health, Care Program:
1.16.1 the AWC President and the AWC Vice President;
1.16.2 the EBAC Chair and the EBAC Vice Chair; and
1.16.3 an individual elected pursuant to the procedures in Article III, Section 5 of the
Trust Agreement to serve as the trustee from one of the following regions:
(a) North East Region (known as the "North East Region Trustee");
(b) North West Region (known as the "North West Region Trustee");
(c) South East Region (known as the "South East Region Trustee");and
(d) South West Region (known as the "South West Region Trustee").
Individuals from Non-City Entities are not eligible to serve as Trustees.
74234347.6 J053138-001901 3
ARTICLE 2
PURPOSE
This Agreement is entered into for the purpose of authorizing the Health Care Program
created by the Trust to provide self-insured health benefits to Participating Employees,their
covered dependents and other beneficiaries. The Health Care Program shall comply with the
statutory provisions found in Chapters 48.62 and 39.34 RCW and the regulatory requirements
contained in WAC 200-110 applicable to joint self-insurance programs.
ARTICLE 3
PARTIES
Each party to this Agreement certifies that it intends to participate in the Health Care
Program. Participating Employers are signatories of this Agreement to become effective on a
date to be mutually determined (the"Effective Date") and with such other Participating Cities
and Non-City Entities as may later be added to and become signatories to this Agreement.
ARTICLE 4
DURATION OF AGREEMENT
4.1 This Agreement shall become effective on the Effective Date.
4.2 This Agreement shall have perpetual duration unless terminated as hereinafter provided_
ARTICLE 5
MEMBERSHIP COMPOSITION
The Health Care Program shall be open to Participating Cities and Non-City Entities,
Participation in the Health Care Program is voluntary and not a requirement of AWC
membership. The Board of Trustees shall provide for the reasonable admission of new
Participating Cities and Non-City Entities.
ARTICLE 6
HCP ACCOUNT
6.1 All premium contributions by Participating Employers, Non-City Entities and
Participating Employees for use in the Health Care Program are deposited into the HCP
Account.
6.2 The HCP Account represents a pool of funds that is independent of all other Trust or
AWC funds and independent of all other Participating Employer and Non-City Entity
funds. The funds deposited into the HCP Account are held, managed and expended only
for the Health Care Program and reasonable expenses, consistent with applicable state
742343347,45 O 3E33-00OOI 4
and federal statutes and rule governing joint self-insurance programs and self-insurance
programs generally.
63 The HCP Account is subject to audit by the State Auditor's Office.
ARTICLE 7
TRUSTEE POWERS RELATED TO HEALTH CARE PROGRAM
AM
The Board of Trustees is provided with the powers and functions established under
RCW 48.62.031 to accomplish the following:
7.1 Promote the economical and efficient means by which health benefits coverage is made
available to Participating Employers and Non-City Entities and provided to Participating
Employees, their covered dependents and other beneficiaries;
7.2 Protect the financial integrity of the Health Care Program through purchase of Stop Loss
Insurance or Reinsurance in such form and amount as needed;
7.3 Contract for or otherwise provide risk management and loss control services;
7.4 Contract for or otherwise provide legal counsel for the defense of claims and other legal
services;
7.5 Consult with the state insurance commissioner and the State Risk Manager;
7.6 Obligate the Participating Employers and Non-City Entities to pledge revenues or
contribute money to secure the obligations or pay the expenses of the Health Care
Program, including the establishment of a reserve or fund for coverage; and
7.7 Exercise all other powers and perform all other functions reasonably necessary to carry
out the purposes of the Health Care Program, Chapter 48.62 RCW and Chapter 200-110
WAC.
ARTICLE 8
ORGANIZATION OF HEALTH CARE PROGRAM
8.1 The operations of the Health Care Program are managed by the Board of Trustees or its
delegates. The Trustees or any delegates review and analyze Health Care Program-
related matters and make operational decisions regarding premium contributions,
reserves, plan options and benefits in compliance with Chapter 48.62 RCW.
8.2 The Board of Trustees has decision authority consistent with the Trust Agreement,Health
Care Program policies, Chapter 48.62 RCW and Chapter 200-110 WAC.
74234347.6 0053138-00001 5
ARTICLE 9
RESPONSIBILITIES OF THE TRUSTEES
9.1 The Board of Trustees shall discharge its responsibilities under this Agreement as
follows:
9.1.1 Provide for the efficient management and operation of the Health Care Program;
9.1.2 Provide for health benefit coverage options for Participating Employees,their
covered dependents and other beneficiaries;
9.1.3 Determine the level of Stop Loss Insurance or Reinsurance coverage for claims
expenses above the amounts deemed appropriate for self-insurance;
9.1.4 Ensure that the Health Care Program meets required state and federal statutes and
rules;
9.1.5 Contract with vendors required to meet the responsibilities established by the
Trust Agreement, Health Care Program policies, and applicable state and federal
statutes and rules;
9.1.6 Maintain the balance between meeting the Health Care Program needs of
Participating Employers and the long-term financial integrity of the Health Care
Program;
9.1.7 Prepare an annual financial report on the operations of the Health Care Program;
and
9.1.8 Provide for other services deemed appropriate by the Board of Trustees to meet
the purposes of this Agreement.
9.2 The Board of Trustees may delegate the responsibilities described in this Article 9 to the
EBAC or other delegates at its complete discretion.
ARTICLE 10
RESPONSIBILITIES OF THE PARTICIPATING EMPLOYERS
In order to participate in the Health Care Program, Participating Employers shall:
10.1 Be a Participating City or Non-City Entity in good standing and comply with the
requirements of admission or qualification as established by the Board of Trustees;
10..E Adopt this Agreement by Resolution, agreeing to its terms and provisions;
10.3 Submit the Resolution and Agreement to the Trust;
74734347.6 0053135-00001 6
10.4 Read the terms, conditions and representations set forth in the application agreement
related to participation in the Health Care Program;
10.5 Designate an employee of the Participating Employer to he a contact person for all
matters relating to the Participating Employer's participation in the Health Care Program;
10.6 Pay premiums for the Health Care Program to the Third-Party Administrator no later than
the tenth day of the month in which the premium is due;
10.7 By formal action of the legislative body of the Participating Employer, approve policies
and procedures necessary to secure protected health information ("PHI") in accordance
with Chapter 70.02 RCW and the Health Insurance Portability and Accountability Act
("HIPAA") privacy and security rules, codified at 45 C.F.R. Parts 160-164;
10.8 Provide the Health Care Program with such information or assistance as is necessary for
the Health Care Program to meet its responsibilities under this Agreement; and
10.9 Cooperate with and assist the Health Care Program and any insurer of Stop Loss
Insurance or Reinsurance, in all matters relating to the administration and operation of the
Health Care Program and all matters relating to this Agreement.
10.10 Comply with all bylaws, rules, regulations and policies adopted by the Board of Trustees
relating to the Health Care Program.
ARTICLE 11
RESERVE FUND INVESTMENT
All reserve fund investments from the HCP Account shall be made in a manner that is
consistent with RCW 48.62,111, Chapter 39.59 ROW, VAC 200-110-090 and the Health Care
Program Investment Policy.
ARTICLE 12
FINANCIAL RECORDS
12.1 The Board of Trustees shall develop estimated revenue and expenditures to establish a
budget for each fiscal year covering January 1 through December 31 annually. Actual
Health Care Program revenues and expenditures shall be monitored monthly by the
Board of Trustees and reported at its quarterly meetings.
12.2 The accounting records of the Health Care Program are maintained in accordance with
methods prescribed by the State Auditor's office under the authority of Chapter 43.09
RCW. The Health Care Program also follows applicable accounting standards
established by the Governmental Accounting Standards Board ("QASB"). Year-end
financial reporting is done on an accrual basis and submitted to the Office of the State
Auditor as required by Chapter 200-110 "SAC. Once reviewed and approved by the
74234347A 035313E-000M 7
Office of the State Auditor the year-end financial report is transmitted to the Office of the
State Risk Manager.
12.3 Financial records of the Health Care Program shall be subject to audit by the Office of the
State Auditor. Year-end financial reports and audit results shall be made available to
interested parties. The Health Care Program shall provide financial information as
required by state statute and rule to the Office of the State Risk Manager.
ARTICLE 13
PARTICIPATING EMPLOYER TERMINATION AND WITHDRAWAL
13.1 A Participating Employer must remain in good standing with the Trust and adhere to the
requirements of this Agreement. In the event that a Participating Employer fails to be a
Participating City or Non-City Entity in good standing, participation in the Health Care
Program shall automatically terminate without notice as shall all health and welfare
benefits provided through the Health Care Program.
13.2 The Board of Trustees may take action to terminate membership or deny membership in
the Health Care Program where it determines that such termination or denial is in the best
interest of the Health. Care Program
13.3 When a Participating Employer's eligibility in the Health Care Program is affected due to
merger or annexation, the affected Participating Employer may petition the Board of
Trustees to remain in the Health Care Program.
13.4 A Participating Employer may only withdraw its participation in the Health Care
Program at the end of the calendar year and must provide written notice to the Trust at
least thirty-one (31)days in advance of the end of the calendar year (December 31st).
13.5 In the event of withdrawal or non-renewal, the Health Care Program will cover any of the
Participating Employer's remaining outstanding Health Care Program claims expenses
incurred prior to the Participating Employer's withdrawal from or non-renewal in the
Health Care Program.
13.6 No Participating Employer, because of withdrawal or any other reason, has any right or
interest in the HCP Account because of its nature as a rate stabilization fluid. In the event
any Participating Employer withdraws from the Health Care Program, its Participating
Employees, their covered dependents and other beneficiaries and any Consolidated
Omnibus Budget Reconciliation Act of 1985 as amended(COBRA) participants and
contract personnel and dependents approved by the Board of Trustees, shall forfeit all
right and interest to the HC? Account.
74234347.6 005313$-0(9001 8
ARTICLE 14
TERMINATION OF HEALTH CARE PROGRAM
14.1 In the event the Health Care Program is terminated, the Board of Trustees shall distribute
the remaining funds in the HCP Account to the Trust or any successor association
authorized by Chapter 39.34 RCW for like purposes for use in any program with similar
purposes.
14.2 Upon termination, this Agreement and the HCP Account shall continue for the purpose of
paying remaining outstanding claims and expenses and fulfilling all other functions
necessary to complete the business of the Health Care Program.
ARTICLE 15
MEETINGS, NOTICES AND COMMUNICATIONS
15.1 The Board of Trustees and the EBAC, if any responsibilities for Trust management have
been delegated thereto, shall provide notice of their regular and special meetings and hold
their meetings in accordance with Chapter 42.30, RCW Open Public Meetings Act.
15.2 Communications with Participating Employers may occur using mail, email or posting on
the Health Care Program website. The website shall be partitioned to provide
information for the general public and information specific to Participating Employers
and their employees.
15.3 Communications may come directly from the Health Care Program, through the
Third-Party Administrator or through another vendor on behalf of the Health Care
Program.
ARTICLE 16
AMENDMENTS TO INTERLOCAL AGREEMENT
16.1 The Board of Trustees shall review and analyze any proposed amendment to this
Agreement. An amendment may be proposed for review by any party to this Agreement,
16.2 The Board of Trustees upon its discretion may take action by resolution on any
amendment at any regular meeting of the Board of Trustees.
ARTICLE 17
PROHIBITION ON ASSIGNMENT
17,1 No Participating Employer may assign any right or claim of interest it may have under
this Agreement.
74234347.6 0453138-00001 9
172 No creditor, assignee or third-party beneficiary of any employer shall have the right,
claim or title to any party, share, interest,premium or asset of the Trust; HCP Account or
the Health Care Program.
ARTICLE 18
HEALTH CLAIM DISPUTES AND APPEALS
In the event that a dispute arises over a health claim, the procedures, adjudication
requirements and administrative remedies shall be found in the Health Care Program's plan
document applicable to the Health Care Program covering the claimant.
ARTICLE 19
PLAN ADMINISTRATION DISPUTES AND APPEALS
19.1 In the event that a dispute arises between a Participating Employer and the Health Care
Program, the Participating Employer shall document the circumstances causing the
dispute and submit a written request for review of the disputed circumstances to the
Board of Trustees. Upon review of such information,the Board of Trustees shall attempt
to resolve the dispute.
19.2 If the Board of Trustees' resolution to the dispute is deemed unsatisfactory, then
alternative dispute resolution through mediation or binding arbitration may be necessary,
ARTICLE 20
ENFORCEMENT OF TERMS OF AGREEMENT
20.1 The Board of Trustees may enforce the terms of this Agreement,.
20.2 In the event legal action is initiated to enforce any term or provision of this
Agreement against any present or previous Participating Employer, the prevailing party
shall receive such reimbursement of costs as the court deems reasonable for attorneys'
fees and costs related to the relevant legal action.
ARTICLE 21
DEFAULT
21.1 If any Participating Employer fails to perform any term or condition of this Agreement
and such failure continues for a period of sixty (60) days after the Board of Trustees has
given the Participating Employer written notice describing such failure, the Participating
Employer shall be considered in default.
21.2 Upon default, the Board of Trustees may immediately cancel the Participating
Employer's participation in the Health Care Program without additional notice or
exercise some other remedy otherwise provided by law.
74234347.6 9053138-00001 10
21.3 The rights and remedies of the Board of Trustees are cumulative in nature and pursuit of
any particular remedy shall not be deemed an election of remedies or a waiver of any
other remedies available hereunder or otherwise available by law.
ARTICLE 22
NO WAIVERS
No waiver or forbearance of a breach of any covenant, term, or condition of this
Agreement shall be construed to be a waiver or forbearance of any other or subsequent breach of
the same or of any other covenant, term or condition, and the acceptance of any performance
hereunder, or the payment of any sum of money after the same has become due or at a time when
any other default exists hereunder, shall not constitute a waiver or right to demand payment of all
sums owing or a waiver of any other default then or thereafter existing.
ARTICLE 2
CONTRACT MANAGEMENT
The Health Care Program shall designate a person to whom the State Risk Manager shall
forward legal process served upon the Risk Manager; The AWC Chief Executive Officer
(designee or successor), The Health Care Program Director shall be responsible for and
shall be the contact person for all communications regarding the performance of this
Agreement.
ARTICLE 24
SEVERAEILITY
If any provision of this Agreement or any provision of any document incorporated by
reference shall be held invalid, such invalidity shall not affect the other provisions of this
Agreement which can be given effect without the invalid provision, if such remainder conforms
to the requirements of applicable law and the fundamental purpose of this Agreement, and to this
end the provisions of this Agreement are declared to be severable.
ARTICLE 25
COUNTERPART COPIES
This Agreement may be signed in counterpart or duplicate copies and any signed
counterpart or duplicate copy shall be equivalent to a signed original for all purposes.
74234347,E 0453138.00001 1 1
ARTICLE 26
HEADINGS
The Article and Section headings in this Agreement are inserted for convenience only
and are not intended to be used in the interpretation of the contents of the Articles and Sections
they introduce.
ARTICLE 27
AGREEMENT COMPLETE
This Agreement and the documents referenced herein contains all the terms and
conditions agreed to by the parties. No other understandings, oral or otherwise, regarding the
subject matter of this Agreement shall be deemed to exist or to bind the parties hereto,
[Signature page follows]
74234347. 0053138•03401 12
IN WITNESS WHEREOF, the undersigned parties have executed this Agreement.
Association of Wasliir_gton Cities Participating Erapiover
Iu
Errs rce Benefit Trust
signature Signature:
Name: Michael A. McCarty Name(print):
Title: Chief Executive Officer Title:
Date: 1. -'u� . 3 c-::, /. Date:
6
Effective Date: January 1, 2014
74234347.6 0053138-40411 11
DRAFT
ADVANCE AGENDA
For Planning Discussion Purposes Only
as of October 24,2013; 1:30 p.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
Nov 5,2013 Meeting Cancelled (election night)
Nov 12,2013,Formal Meeting Format,6:00 p.m. [due Mon,Nov 4]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2.First Reading Ordinance for Street Vacation (STV 2013-0001 Alki)—Marty Palaniuk (15 minutes)
3. Resolution 130-010 Establishing Library Capital Facility Area—Cary Driskell (10 minutes)
4. Resolution 13-011 approving Interlocal Agreement re AWC Trust—John Whitehead (10 minutes)
5.Motion Consideration: Approval of Comprehensive Plan Docket—John Hohman (15 minutes)
6.Admin Report: SRTC Horizon 2040 Plans,Comment Discussion—Steve Worley (15 minutes)
7.Admin Report: 2014 Fee Resolution—Mark Calhoun (15 minutes)
8. Legislative Agenda—Mike Jackson (15 minutes)
9.Advance Agenda (5 minutes)
10. Info Only: Parks&Rec Master Plan [*estimated meeting: 105 minutes]
Nov 13—16:NLC Conference,Seattle
Nov 19,2013,Study Session Format,6:00 p.m. [due Mon,Nov 11]
Nov Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes)
1. CIP(Construction Improvement Plan)Annual Update—Eric Guth (20 minutes)
2. Pavement Management Plan Update—Eric Guth (30 minutes)
3. Parks&Rec Master Plan—Mike Stone (15 minutes)
4.Advance Agenda (5 minutes)
[*estimated meeting: 75 minutes]
Nov 26 2013,Formal Meeting Format,6:00 p.m. [due Mon,Nov 18]
Oath of Office to Councilmember Position#1 (completing term vacated by B.Grassel) (5 minutes)
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Second Reading Ordinance for Street Vacation(STV 2013-0001Alki)-Marty Palaniuk (10 minutes)
3.Motion Consideration: Approval of Updated Pavement Management Plan—Eric Guth (15 minutes)
4. Information Only: Dept Reports;Planning Commission Minutes
[*estimated meeting: 35 minutes]
Dec 3,2013, Study Session Format,6:00 p.m. [due Mon,Nov 25)
1. Contract Updates: Vactoring, Sweeping, Street Maintenance—Eric Guth (20 minutes)
2.Advance Agenda (5 minutes)
Dec 10,2013,Formal Meeting Format,6:00 p.m. [due Mon,Dec 2]
Dec Community Recognition, Presentation of Key and Certificate—Mayor Towey (5 minutes)
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Proposed Resolution Amending Fee Resolution for 2014—Mark Calhoun (10 minutes)
3. Motion Consideration: Lodging Tax Allocations for 2014—Mark Calhoun (25 minutes)
4. Motion Consideration: Parks and Rec Master Plan—Mike Stone (10 minutes)
5.Advance Agenda (5 minutes)
[*estimated meeting: 60 minutes]
Draft Advance Agenda 10/24/2013 2:04:44 PM Page 1 of 2
Dec 17,2013, Study Session Format,6:00 p.m. [due Mon,Dec 9]
Oath of Office to Councilmembers (Positions 1, 4, 5, 7) (10 minutes)
ACTION ITEMS:
1.Motion Consideration: Vactoring Contract—Eric Guth (10 minutes)
2.Motion Consideration: Sweeping Contract—Eric Guth (10 minutes)
3.Motion Consideration: Street Maintenance Contract—Eric Guth (10 minutes)
4.Mayoral Appointments to Planning Commission(2 positions set to expire 12-31-2013) (5 minutes)
5.Mayoral Appointments to LTAC (2 positions set to expire 12-31-2013) (5 minutes)
NON-ACTION ITEMS:
6.Advance Agenda (5 minutes)
[*estimated meeting: 55 minutes]
Dec 24,2013 no meeting—Christmas Eve
Dec 31,2013 no meeting—New Year's Eve
January 7,2014, Study Session Format,6:00 p.m. [due Mon,Dec 30]
1. Council Officer Elections (select Mayor and Deputy Mayor)—Chris Bainbridge (10 minutes)
January 14,2014,Formal Meeting Format, 6:00 p.m. [due Mon,Jan 6]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
January 21,2014,Study Session Format,6:00 p.m. [due Mon,Jan 13]]
1. Council Officer Elections (select Mayor and Deputy Mayor)—Chris Bainbridge (10 minutes)
January 28,2014,Formal Meeting Format,6:00 p.m. [due Tue,Jan 21]
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Info Only: Department Monthly Reports
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Appt.,Mayoral committee appt's for 2014
ADA Transition Plan
Avista Electrical Franchise
Coal Train EIS
Future Acquisition Areas
Historic Bldgs in SV
PEG Funds (Education)
Public Safety Contract,Proposed Amendment
Townhouses in Garden Office
Winter Workshop/Retreat(tentative Feb 18,2014,
tentative topics: council goals/work plan; business
plan; solid waste; economic development; City Hall)
*time for public or Council comments not included
Draft Advance Agenda 10/24/2013 2:04:44 PM Page 2 of 2
UE
••""\i,
Spa"okane
.000Valley
11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 • cityhall@spokanevalley.org
Memorandum
To: Mike Jackson, City Manager
From: Mark Calhoun:Finance Finance Director
Date: October 21, 2013
Re Finance Department Activity Report— September 2013
Following is information pertaining to Finance Department activities through the end of
September 2013 and included herein is a 2013 Budget to Actual Comparison of Revenues and
Expenditures through the month of September.
2013 Audit of 2012 Financial Records and Annual Financial Report
The 2012 books were closed in April 2013 and the annual report was completed in advance of
the annual audit which began the first week of August. The State Auditors completed fieldwork
for the financial statement and single portions of the audit on September 17, 2013, and issued a
related audit opinion on September 27. Accountability fieldwork was completed October 7 and
we anticipate a final Exit Conference in the near future.
2013 Budget Amendment
A few amendments are being prepared for the 2013 budget as adjustments are needed for a
number of capital projects. Council review will take place at the following meetings:
• September 24 Admin Report
• October 8 Public hearing
• October 8 First reading on proposed ordinance amending the 2013 Budget
• October 22 Second reading on proposed ordinance amending the 2013 Budget
2014 Budget Development Process
The 2014 Budget development process is wrapping up and as of September 30 we anticipate
just two more presentations to Council including the final adoption on October 22.
• June 18 Council budget workshop
• August 13 Admin report on 2014 revenues and expenditures
• August 27 Public hearing #1 on 2014 revenues and expenditures
• September 17 City Manager's presentation of preliminary 2014 Budget
• September 24 Public hearing #2 on 2014 Budget
• October 8 First reading on proposed ordinance adopting the 2014 Budget
• October 22 Second reading on proposed ordinance adopting the 2014 Budget
2014 Property Tax Levy
A significant part of the budget development process includes the annual levy of property taxes
which in 2014 are expected to account for approximately 30% of recurring General Fund
IISV-FS24UserslmcalhounlFinance Activity Reports1201312013 09.docx Page 1
revenues. Council discussions specifically related to this topic took place at the following
meetings:
• September 3 Administrative Report on 2014 property tax levy.
• September 24 First reading of ordinance levying 2014 property taxes.
• October 8 Council discussion on 2014 property tax levy.
• October 22 Second reading of ordinance levying 2014 property taxes.
Outside Agency Funding in the 2014 Budget
The City has historically provided funding for local organizations involved in either social
services or economic development activities and the 2014 Budget has $150,000 collectively
available for this. This process wrapped up in September and the schedule leading to awarding
funds is was as follows:
• June 28 Letters mailed to agencies that have historically received funding, media
release to City website and notice to newspapers.
• July 26 Agency requests are due at City Hall.
• September 3 Economic development and social service agency presentations to
Council.
• September 24 Council makes final determination of awards
Lodging Tax
Council has had a number of discussions regarding the distribution of lodging tax proceeds thus
far in 2014 and this will culminate with the 2013 grant process leading to 2014 grant awards.
The schedule leading to awarding funds is as follows:
• September 4 Letters mailed to agencies that have historically received funding, media
release to City website and notice to newspapers.
• October 4 Grant applications due at City Hall.
• October 16 Grant applicant presentations to lodging tax advisory committee.
• October 29 Admin report to Council on results of lodging tax advisory committee
meeting.
• December 10 City Council motion consideration: Award lodging tax for 2014.
Budget to Actual Comparison Report
A report reflecting 2013 Budget to Actual Revenues and Expenditures for those funds for which
a 2013 Budget was adopted is located on pages 5 through 16. Because we attempt to provide
this information in a timely manner this report is prepared from records that are not formally
closed by the Finance Department at month end or reconciled to bank records. Although it is
realistic to expect the figures will change over subsequent weeks, I believe the report is
materially accurate.
We've included the following information in the report:
• Revenues by source for all funds, and expenditures by department in the General Fund and
by type in all other funds.
• A breakdown between recurring and nonrecurring revenues and expenditures in the General
Fund, Street O&M Fund and Stormwater Fund.
• The change in fund balance including beginning and ending figures. The beginning fund
balance figures are those that are reflected in our 2012 Annual Financial Report,
• Columns of information include:
o The 2013 Budget as adopted.
o September 2013 activity,
o Cumulative 2013 activity through September 2013.
o Budget remaining in terms of dollars.
11SV-FS24UserslmcalhounFFinance Activity Reports1209312013 09.docx Page 2
o The percent of budgeted revenue collected or budgeted expenditures disbursed.
A few points related to the General Fund #001 (page 5):
Recurring revenues collections are currently at 66.77% of the amount budgeted with 75.0% of
the year elapsed. This is typical and reflective of the nature of the timing of when revenues are
collected.
• Property tax collections have reached $5,986,818 or 54.71% of the amount budgeted.
Property taxes are paid to Spokane County Treasurer in two installments each year on April
30 and October 31. The greatest portion of these monies are then remitted to the City in
May and November, with lesser amounts typically received in June and December.
• Sales tax collections represent only 8-months of collections thus far because taxes collected
in September are not remitted to the City by the State until the latter part of October.
Collections are currently $10,911,992 or 71.55% of the amount budgeted.
• Gambling taxes are at $275,819 or 45.05% of the amount budgeted. These taxes are paid
quarterly. The second quarter payments were mostly received and recorded during July and
August. Third quarter payments are due by October 31st.
• Franchise Fee and Business Registration revenues are typically received in the month
following a calendar year quarter. Through September we have received $636,637 or
56.09% of the amount budgeted.
• State shared revenues are composed of State of Washington distributions that include items
such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal
justice monies. Most of these revenues are paid by the State in the month following a
calendar quarter. Through September we've received remittances totaling $1,216,648 or
72.22% of the amount budgeted.
• Fines, forfeitures and penalties revenues are composed of monthly remittances from
Spokane County with payments made in the month following the actual assessment of a fine
and false alarm fees. Through September 2013 we've received remittances for the period
January through August with receipts of $1,059,786 or 64.93% of the amount budgeted.
• Community Development service revenues are largely composed of building permits and
plan review fees as well as right of way permits. Revenues are currently $1,419,895 or
120.95% of the amount budgeted.
• Recreation program fees are composed of revenues generated by the variety of parks and
recreation programs including classes, swimming pools (in-season), and CenterPlace.
Currently, revenues total $456,180 or 79.82% of the amount budgeted.
Recurring expenditures are currently at 68.31% of the amount budgeted with 75.0% of the year
elapsed. Departments experience seasonal fluctuations in activity so they don't necessarily
expend their budget in twelve equal monthly installments.
investments (page 17)
Investments at September 30th total $47,118,983 and are composed of$42,064,813 in the
Washington State Local Government Investment Pool and $5,054,170 in bank CDs.
Total Sales Tax Receipts (page 18)
Total sales tax receipts reflect State remittances through September and total $12,296,988
including general, criminal justice and public safety taxes. This figure is $973,625 (8.60%)
greater than for the same 8-month period in 2012.
11SV-FS21UserslrncalhouniFinance Activity Reports1201312013 09.docx Page 3
Economic Indicators (pages 19 —21)
The following economic indicators provide information pertaining to three different sources of tax
revenue that provide a good gauge of the health and direction of the overall economy.
1. Sales taxes (page 19) provide a sense of how much individuals and businesses are
spending on the purchase of goods.
2. Hotel / Motel taxes (page 20) provide us with a sense of overnight stays and visits to our
area by tourists or business travelers.
3. Real Estate Excise taxes (page 21) provide us with a sense of real estate sales.
Page 19 provides a 10-year history of general sales tax receipts (not including public safety or
criminal justice) with monthly detail beginning January 2004.
• Compared with calendar year 2012, 2013 collections have increased by $899,041 or 8.98%.
• Tax receipts peaked in 2007 at $17.4 million and dropped off dramatically in the subsequent
three years.
Page 20 provides a 10-year history of hotel/motel tax receipts with monthly detail beginning
January 2004.
• Compared with calendar year 2012, 2013 collections have increased by $14;989 or 4.80%.
• Collections peaked in 2012 at $490,004.
Page 21 provides a 10-year history of real estate excise tax receipts with monthly detail
beginning January 2004.
• Compared with calendar year 2012, 2013 collections have increased by $154,741 or
21.95%.
• Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and
2009, and appear to be slowly gaining ground.
Debt Capacity and Bonds Outstanding (page 22)
This page provides information on the City's debt capacity, or the dollar amount of General
Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds
the City currently has outstanding.
• The maximum amount of G.O. bonds the City may issue is determined by the assessed
value and the 2012 assessed value for 2013 property taxes is $6,921,825,295. Following
the City's December 1, 2012, bond payment, the City currently has $7,690,000 of nonvoted
G.O. bonds outstanding which represents 7.41% of our nonvoted bond capacity, and 1.48%
of our total debt capacity for all types of bonds.
• The $7,690,000 of bonds the City currently has outstanding is part of the 2003 nonvoted
(LTGO) bond issue. Of this amount:
o $6,130,000 remains on bonds issued for the construction of CenterPlace. These bonds
are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane
Public Facilities District.
o $1,560,000 remains on bonds issued for road and street improvements around
CenterPlace, The bonds are repaid with a portion of the real estate excise tax collected
by the City.
\'SV-FS21UserslrncalhounlFinance Activity Reportsi201312013 09.docx Page 4
P:1FinancelFor City CouncillCouncil Monthly Reports120131201 3 09 30
CITY OF SPOKANE VALLEY,WA Budget Year 2013
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.0%
For the Nine-Month Period Ended September 30,2013
2013
Actual Actual thru Budget %of
Budget August September 30 Remaining Budget
#001 -GENERAL FUND
[RECURRING ACTIVITY
Revenues
Property Tax 10,943,700 56,210 5,986,818.28 (4,956,882) 54.71%
Sales Tax 15,250,000 1,465,563 10,911,992.49 (4,338,008) 71.55%
Sales Tax-Criminal Justice 1,280,000 116,388 887,953.13 (392,047) 69.37%
Sales Tax-Public Safety 750,000 64,723 497,041.92 (252,958) 66.27%
Gambling Tax and Leasehold Excise Tax 612,300 64 275,819.75 (336,480) 45.05%
Franchise FeeslBusiness Registration 1,135,000 6,383 636,637.40 (498,363) 56.09%
State Shared Revenues 1,684,600 349,923 1,216,647.98 (467,952) 72.22%
Fines, Forfeitures and Penalties 1,632,300 136,744 1,059,785.95 (572,514) 64.93%
Community Development 1,174,000 120,771 1,419,894.62 245,895 120.95%
Recreation Program Fees 571,500 40,843 456,179.82 (115,320) 79.82%
Miscellaneous Department Revenue 0 10,735 70,006.90 70,007 #DIV10!
Miscellaneous&Investment Interest 158,200 4,567 93,131.69 (65,068) 58.87%
Transfer-in -#101 (street admin) 39,700 3,308 29,774.97 (9,925) 75.00%
Transfer-in -#105(Wm tax-CP advertising) 30,000 0 0.00 (30,000) 0.00%
Transfer-in -#402(storm admin) 13,400 1,117 10,050.03 (3,350) 75.00%
Total Recurring Revenues 35,274,700 2,377,338 23,551,734.93 (11,722,965) 66.77%
Expenditures
City Council 390,111 24,236 265,171.84 124,939 67.97%
City Manager 637,984 49,116 447,054.41 190,930 70.07%
Legal 439,161 33,375 328,725.96 110,435 74.85%
Public Safety 22,139,200 1,802,583 15,910,845.27 6,228,355 71.87%
Deputy City Manager 609,706 33,541 316,547.22 293,159 51.92%
Finance 1,089,633 81,403 767,592.67 322,040 70.45%
Human Resources 232,469 16,837 159,092.74 73,376 68.44%
Public Works 876,443 49,274 477,391.76 399,051 54.47%
Community Development-Administration 257,175 18,410 172,892.15 84,283 67.23%
Community Development-Engineering 850,845 67,279 605,750.12 245,095 71.19%
Community Development-Planning 899,743 73,112 728,905.29 170,838 81.01%
Community Development-Building 1,162,582 80,080 764,803.98 397,778 65.78%
Parks&Rec-Administration 270,717 19,044 184,210.05 86,507 68.05%
Parks&Rec-Maintenance 789,000 63,840 509,413.20 279,587 64.56%
Parks&Rec-Recreation 231,321 20,728 166,145.31 65,176 71.82%
Parks&Rec-Aquatics 485,600 123,871 422,866.25 62,734 87.08%
Parks&Rec-Senior Center 88,143 6,163 59,871.91 28,271 67.93%
Parks&Rec-CenterPlace 800,884 66,843 551,617.24 249,267 68.88%
Pavement Preservation 855,857 0 0.00 855,857 0.00%
General Government 1,799,100 130,855 984,885.65 814,214 54.74%
Transfers out-#502(insurance premium) 319,000 26,583 239,249.97 79,750 75.00%
Total Recurring Expenditures 35,224,674 2,787,173 24,063,033.00 11,161,641 68.31%
Recurring Revenues Over(Under)
Recurring Expenditures 50,026 (409,835) (511,298.07) (561,324)
NONRECURRING ACTIVITY
Revenues
Transfer in-#120(excess reserves) 50,787 0 50,787.11 0 100.00%
Total Nonrecurring Revenues 50,787 0 50,787,11 0 100.00%
Expenditures
Transfers out-#309(park grant match) 50,000 4,167 37,500.03 12,500 75.00%
Transfers out-#312(Capital Reserve Fund) 7,826,207 0 7,826,207.00 0 100.00%
Parks&Recreation Related 56,962 597 40,001.93 16,960 70.23%
Carpet at City Hall 25,000 0 0.00 25,000 0.00%
Total Nonrecurring Expenditures 7,958,169 4,763 7,903,708.96 54,460 99.32%
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures (7,907,382) (4,763) (7,852,921.85) 54,460
Excess(Deficit)of Total Revenues
Over(Under)Total Expenditures (7,857,356) (414,598) (8,364,219.92) (506,864)
Beginning unrestrictedfund balance 28,681,219 28,681,219.00
Ending unrestricted fund balance 20,823,863 20,316,999.08
Page 5
P:1Finance\For City CouncillCouncii Monthly Reports\2013\2013 09 30
CITY OF SPOKANE VALLEY,WA Budget Year 2013
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.0%
For the Nine-Month Period Ended September 30,2013
2013
Actual Actual thru Budget %of
Budget August September 30 Remaining Budget
SPECIAL REVENUE FUNDS
#101 -STREET FUND
RECURRING ACTIVITY
Revenues
Motor Vehicle Fuel(Gas)Tax 1,861,100 173,983 1,232,773.38 (628,327) 66.24%
Investment Interest 5,000 217 2,160.76 (2,839) 43.22%
Insurance Premiums&Recoveries 0 0 633.01 633 #DIV/01
Utility Tax 2,900,000 211,929 1,720,476.37 (1,179,524) 59.33%
Miscellaneous Revenue 0 0 0.00 0 #DIVIO!
Total Recurring Revenues 4,766,100 386,130 2,956,043.52 (1,810,056) 62.02%
Expenditures
Wages I Benefits I Payroll Taxes 573,170 43,540 446,899.44 126,271 77.97%
Supplies 72,200 80,258 312,783.17 (240,583) 433.22%
Services&Charges 2,925,152 252,245 1,482,875.45 1,442,277 50.69%
Intergovernmental Payments 851,000 67,065 384,169.52 466,830 45.14%
lnterfund Transfers-out-#001 39,700 3,308 29,774.97 9,925 75.00%
Interfund Transfers-out-#501 (plow replace.) 150,000 12,500 112,500.00 37,500 75.00%
Interfund Transfers-out-#501 (non-plow vehicle 10,777 898 8,082.72 2,694 75.00%
Interfund Transfers-out-#311 (pavement preserve 282,000 0 282,000.00 0 100.00%
Total Recurring Expenditures 4,903,999 459,815 3,059,085.27 1,844,914 62.38%
Recurring Revenues Over(Under)
Recurring Expenditures (137,899) (73,685) (103,041.75) 34,857
rNONRECURRING ACTIVITY
Revenues
Grants 0 0 170,061.11 170,061 #DIV101
Interfund Transfers in-#302 0 0 26,589.57 26,590 #DIV/0!
Miscellaneous 0 1,011 12,637.54 12,638 #DIV/0!
Total Nonrecurring Revenues 0 1,011 209,288.22 209,288 #DIVIO1
Expenditures
Interfund Transfers-out-#303 0 0 138.19 (138) #DIV/01
0133-Sprague/Sullivan ITS 0 1,145 199,041.33 (199,041) #DIV/01
Capital Outlay-Buildings&Structures 0 0 5,978.50 (5,979) #DIV/0!
Total Nonrecurring Expenditures 0 1,145 205,158.02 (205,158) #DIV/0!
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures 0 (134) 4,130.20 4,130
Excess(Deficit)of Total Revenues •
Over(Under)Total Expenditures (137,899) (73,819) (98,911.55) 38,987
Beginning fund balance 2,228,437 2,228,437.00
Ending fund balance 2,090,538 2,129,525.45
Page 6
P:1FinancelFor City Council\Council Monthly Reports1201312013 09 30
CITY OF SPOKANE VALLEY,WA Budget Year 2013
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.0%
For the Nine-Month Period Ended September 30,2013
2013
Actual Actual thru Budget %of
Budget August September 30 Remaining Budget
SPECIAL REVENUE FUNDS-continued
#103-PATHS&TRAILS
Revenues
Motor Vehicle Fuel(Gas)Tax 7,800 0 0.00 (7,800) 0.00%
Investment Interest 0 3 37.50 38 #DIV10I
Total revenues 7,800 3 37.50 (7,763) 0.48%
Expenditures
Miscellaneous 0 0 0.00 0 #DIV10i
Capital Outlay 0 0 0.00 0 #DlV/0I
Total expenditures 0 0 0.00 0 #DIV10I
Revenues over(under)expenditures 7,800 3 37,50 (7,763)
Beginning fund balance 63,941 63,941.00
Ending fund balance 71,741 63,978.50
#105-HOTEL 1 MOTEL TAX FUND
Revenues
Hotel/Motel Tax 460,000 63,816 327,261.99 (132,738) 71.14%
Investment Interest 500 26 246.54 (253) 49.31%
Total revenues 460,500 63,842 327,508.53 (132,991) 71.12%
Expenditures
Interfund Transfers-#001 30,000 0 0.00 30,000 0.00%
City directed marketing efforts 55,000 2,603 3,122.61 51,877 5.68%
Tourism Promotion 425,500 11,199 249,565.72 175,934 58.65%
Total expenditures 510,500 13,801 252,688,33 257,812 49.50%
Revenues over(under)expenditures (50,000) 50,041 74,820.20 (390,803)
Beginning fund balance 206,772 206,772.00
Ending fund balance 156,772 281,592.20
Page 7
P:\FinancelFor City CouncillCouncil Monthly Reports1201 312013 09 30
CITY OF SPOKANE VALLEY,WA Budget Year 2013
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.0%
For the Nine-Month Period Ended September 30,2013
2013
Actual Actual thru Budget %o of
Budget August September 30 Remaining Budget
SPECIAL REVENUE FUNDS-continued
#120-CENTER PLACE OPERATING RESERVE FUND
Revenues
Investment Interest 0 0 0.00 0 #DIV/0l
Interfund Transfer 0 0 0.00 0 #DIV/0l
Total revenues 0 0 0.00 0 #DIV/0!
Expenditures
Operations 0 0 0.00 0 #DIV/0!
Interfund Transfer-out-#001 50,787 0 50,787.11 (0) 100.00%
Total expenditures 50,787 0 50,787.11 (0) 100.00%
Revenues over(under)expenditures (50,787) 0 (50,787.11) 0
Beginning fund balance 350,787 350,787.00
Ending fund balance 300,000 299,999.89
#121 -SERVICE LEVEL STABILIZATION RESERVE FUND
Revenues
Investment Interest 7,000 471 5,124.74 (1,875) 73.21%
Interfund Transfer 0 0 0.00 0 #DIWO!
Total revenues 7,000 471 5,124.74 (1,875) 73.21%
Expenditures
Operations 0 0 0.00 0 #DIV/0!
Total expenditures 0 0 0.00 0 #DIV/0!
Revenues over(under)expenditures 7,000 471 5,124.74 (1,875)
Beginning fund balance 5,441,531 5,441,531.00
Ending fund balance 5,448,531 5,446,655.74
#122-WINTER WEATHER RESERVE FUND
Revenues
Investment interest 700 46 497.10 (203) 71.01%
Interfund Transfer 0 0 0.00 0 #DIV/0!
Subtotal revenues 700 46 497.10 (203) 71.01%
Expenditures
Reserve for Winter Weather 0 0 0.00 0 #DIVIO!
Total expenditures 0 0 0.00 0 #DIV/0!
Revenues over(under)expenditures 700 46 497.10 (203)
Beginning fund balance 502,888 502,888.00
Ending fund balance 503,588 503,385.10
#123-CIVIC FACILITIES REPLACEMENT FUND
Revenues
Investment Interest 1,600 109 1,181.66 (418) 73.85%
Interfund Transfer-#001 0 0 0.00 0 #DIV/0l
Total revenues 1,600 109 1,181.66 (418) 73.85%
Expenditures
Capital Outlay 0 0 0.00 0 #DIV/0!
Transfers out-#311 (pavement preservation) 616,284 0 616,284.00 0 100.00%
Total expenditures 616,284 0 616,284.00 0 100.00%
Revenues over(under)expenditures (614,684) 109 (615,102.34) (418)
Beginning fund balance 2,403,947 2,403,947,00
Ending fund balance 1,789,263 1,788,844.66
Page 8
P:IFinancelFor City CouncillCouncil Monthly Reports1201312013 09 30
CITY OF SPOKANE VALLEY,WA Budget Year 2013
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.0%
For the Nine-Month Period Ended September 30,2013
2013
Actual Actual thru Budget %of
Budget August September 30 Remaining Budget
IDEBT SERVICE FUNDS
#204-DEBT SERVICE FUND
Revenues
Spokane Public Facilities District 437,120 0 148,560.00 (288,560) 33.99%
Interfund Transfer-in-#301 92,951 7,746 69,713.46 (23,238) 75.00%
Interfund Transfer-in-#302 92,952 7,746 69,713.46 (23,239) 75.00%
Total revenues 623,023 15,492 287,986.92 (335,036) 46.22%
Expenditures
Debt Service Payments-CenterPlace 437,120 0 112,248.83 324,871 25.68%
Debt Service Payments-Roads 185,903 0 20,220.54 165,682 10.88%
Total expenditures 623,023 0 132,469.37 490,554 21.26%
Revenues over(under)expenditures 0 15,492 155,517.55 (825,590)
Beginning fund balance 0 - 0.00
Ending fund balance 0 155,517.55
Page 9
P:1Finance1For City Council\Council Monthly Reports1201312013 09 30
CITY OF SPOKANE VALLEY,WA Budget Year 2013
Budget to Actual Comparison of Revenues and Expenditures _E_lapsed= 75.0%
For the Nine-Month Period Ended September 30,2013
2013
Actual Actual thru Budget %of
Budget August September 30 Remaining Budget
'CAPITAL PROJECTS FUNDS
#301 -CAPITAL PROJECTS FUND
Revenues
REET 1 -Taxes 500,000 66,760 483,126.55 (16,873) 96.63%
Investment Interest 500 79 829.10 329 165.82%
Interfund Transfer-in-#303 0 0 0.00 0 #DIV10l
Total revenues 500,500 66,839 483,955.65 (16,544) 96,69%
Expenditures
Interfund Transfer-out-#204 92,951 7,746 69,713.46 23,238 75.00%
Interfund Transfer-out-#303 892,404 0 440,022.54 452,381 49.31%
Interfund Transfer-out-#311 (pavement presen 150,000 0 150,000.00 0 100.00%
Total expenditures 1,135,355 7,746 659,736.00 475,619 58.11%
Revenues over(under)expenditures (634,855) 59,093 (175,780.35) (492,163)
Beginning fund balance 1,092,264 1,092,264.00
Ending fund balance 457,409 916,483.65
#302 SPECIAL CAPITAL PROJECTS FUND
Revenues
REET 2-Taxes 500,000 50,390 392,894.30 (107,106) 78.58%
Investment Interest 1,000 91 991.72 (8) 99.17%
lnterfund Transfer-in-#307 0 0 0.00 0 #DIV/0?
Total revenues 501,000 50,481 393,886.02 (107,114) 78.62%
Expenditures
Interfund Transfer-out-#101 0 0 26,589.57 (26,590) #DIV/01
Interfund Transfer-out-#204 92,952 7,746 69,713.46 23,239 75.00%
Interfund Transfer-out-#303 617,479 0 108,871.56 508,607 17.63%
Interfund Transfer-out-#311 (pavement presen, 150,000 0 150,000.00 0 100.00%
Total expenditures 860,431 7,746 355,174.59 505,256 41.28%
Revenues over(under)expenditures (359,431) 42,735 38,711.43 (612,370)
Beginning fund balance 1,130,670 1,130,670.00
Ending fund balance 771,239 1,169,381.43
Page 10
P:IFinancelFor City CouncillCouncil Monthly Reports1201312013 09 30
CITY OF SPOKANE VALLEY,WA Budget Year 2013
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.0%
For the Nine-Month Period Ended September 30,2013
2013
Actual Actual thru Budget %of
Budget August September 30 Remaining Budget
CAPITAL PROJECTS FUNDS-continued
#303 STREET CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 6,597,842 0 1,860,294.83 (4,737,547) 28.20%
Developer Contribution 0 0 0.00 0 #DIV/0!
Miscellaneous 0 0 49.00 49 #DIV/0!
Interfund Transfer-in-#101 0 0 138.19 138 #DIV/O!
Interfund Transfer-in-#301 892,404 0 440,022.54 (452,381) 49.31%
Interfund Transfer-in-#302 617,479 0 108,871.56 (508,607) 17.63%
Interfund Transfer-in-#311 0 0 76,844.64 76,845 #DIV/0!
Interfund Transfer-in-#312 0 0 828.00 828 #DIV/01
Investment Interest 0 2 19.96 20 #DIV/0!
Total revenues 8,107,725 2 2,487,068.72 (5,620,656) 30.68%
Expenditures
005 Pines/Mansfield,Wilbur Rd.to Pines 300,000 0 228,300.75 71,699 76.10%
053 24th Ave-Sullivan to 22nd 0 0 814.50 (815) #DIV/0!
060 Argonne Rd Corridor Upgrade SRTC 06-31 957,892 3,841 15,560.27 942,332 1.62%
061 Pines(SR27)ITS Imporvement SRTC 06-26 637,288 90,451 991,797.35 (354,509) 155.63%
063 Broadway Ave Safety Project-Pines 0 0 0.00 0 #DIV/0!
065 Sprague/Sullivan 0 0 0.00 0 #DIV/0!
069 Park Road Reconstruction#2 0 0 0.00 0 #DIV/0!
106 West Ponderosa STEP 0 0 236.05 (236) #DIV/0!
112 Indiana Avenue Extension 0 0 3,877.00 (3,877) #DIV/0!
113 Indiana/Sullivan PCC Intersection 0 0 0.00 0 #DIV/0?
115 Sprague Ave Resurfacing-Evergreen to Sullivan 188,745 0 11,799.41 176,946 6.25%
123 Mission Ave-Flora to Barker 0 486 5,483.64 (5,484) #DIV/0!
141 Sullivan&Euclid PCC 139,332 0 0.00 139,332 0.00%
142 Broadway @ Argonne/Mullan 219,599 7,685 66,762.54 152,836 30.40%
145 Spokane Valley-Millwood Trail 200,000 56 428.76 199,571 0.21%
146 24th Ave Sidewalk-Adams to Sullivan 15,000 0 270,811.96 (255,812) 1805.41%
148 Greenacres Trail-Design 0 0 0.00 0 #DIV/0!
149 Sidewalk Infill 337,507 3,096 174,262.38 163,245 51.63%
151 Green Haven STEP 0 0 0.00 0 #DIV/0!
154 Sidewalk&Tansit Stop Accessibility 33,198 0 271.66 32,926 0.82%
155 Sullivan Rd W Bridge Replacement 800,000 4,949 449,699.98 350,300 56.21%
156 Mansfield Ave.Connection 1,012,924 7,961 80,533.84 932,390 7.95%
157 Temporary Sullivan Bridge Repairs 0 0 0.00 0 #DIV/0!
159 University Rd/1-90 Overpass Study 125,000 10,767 119,190.37 5,810 95.35%
160 Evergreen Rd Pres. 16th-32nd 0 13 1,068.54 (1,069) #DIV/0!
166 Pines Rd. (SR27)&Grace Ave. Int.Safety 98,100 1,770 18,123.30 79,977 18.47%
167 Citywide Safety Improvements 450,995 0 1,721.73 449,273 0.38%
168 Wellesley Ave Sidewalk&Adams Rd Sidewalk 554,500 13,034 122,513.94 431,986 22.09%
169 Argonne/Mullan Safety Indiana-Broadway 104,460 10,699 14,414.78 90,045 13.80%
170 Argonne road: Empire Ave-Knox Ave. 172,785 8,395 105,975.41 66,810 61.33%
171 Sprague Ave ADA Curb Ramp Project 110,400 0 95,603,63 14,796 86.60%
175 Sullivan UP Tracks UC(SB)Resurfacing 0 5,372 27,727.19 (27,727) #❑IVI01
176 Appleway Trail 150,000 0 57,052.98 92,947 38.04%
177 Sullivan Road Corridor Traffic Study 0 15,444 17,915.43 (17,915) #DIVIO!
181 Citywide Traffic Sign Upgrade 0 44,317 44,498.81 (44,499) #DIV/0!
185 Appleway Landscaping-Phase 1 0 1,338 7,212.62 (7,213) #DIVIO!
Contingency 1,500,000 0 0.00 1,500,000 0.00%
Total expenditures 8,107,725 229,694 2,933,658.82 5,174,066 36.18%
Revenues over(under)expenditures 0 (229,692) (446,590.10) (10,794,722)
Beginning fund balance 73,646 73,646.00
Ending fund balance 73,646 (372,944.10)
Page 11
P:1Finance\For City Council\Council Monthly Reports120131201 3 09 30
CITY OF SPOKANE VALLEY,WA Budget Year 2013
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.0%
For the Nine-Month Period Ended September 30,2013
2013
Actual Actual thru Budget %of
Budget August September 30 Remaining Budget _ _
CAPITAL PROJECTS FUNDS-continued
#309-PARKS CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 0 0 0.00 0 #DIV/0!
Interfund Transfer-in-#001 50,000 4,167 37,500.03 (12,500) 75.00%
Interfund Transfer-in-#304 0 0 0.00 0 #DIV10!
Investment Interest 0 45 484.90 485 #DIV/0!
Contributions and Donations 0 0 25,000.00 25,000 #DIV10!
Total revenues 50,000 4,211 62,984.93 12,985 125.97%
Expenditures
Capital 50,000 0 9,130.80 40,869 18.26%
Total expenditures 50,000 0 9,130.80 40,869 18.26%
Revenues over(under)expenditures 0 4,211 53,854.13 (27,884)
Beginning fund balance 302,423 302,423.00
Ending fund balance 302,423 356,277.13
Page 12
PAFinance'For City CouncillCouncil Monthly Reports1201312013 09 30
CITY OF SPOKANE VALLEY,WA Budget Year 2013
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.0%
For the Nine-Month Period Ended September 30,2013
2013
Actual Actual thru Budget %of
Budget August September 30 Remaining Budget
CAPITAL PROJECTS FUNDS-continued
#310-CIVIC FACILITIES CAPITAL PROJECTS FUND
Revenues
Miscellaneous 0 0 0.00 0 #DIVl0!
Investment Interest 0 120 1,301.64 1,302 #DIV/0!
Total revenues 0 120 1,301.64 1,302 #DIV/0!
Expenditures
Capital-West Gateway at Thierman-final pmt 0 3,629 3,628.56 (3,629) #DIV/0!
Miscellaneous 0 0 0.00 0 #DIV/0!
Total expenditures 0 3,629 3,628.56 (3,629) #DIV/0!
Revenues over(under)expenditures 0 (3,509) (2,326.92) 4,930
Beginning fund balance 1,110,074 1,110,074.00
Ending fund balance 1,110,074 1,107,747.08
#311 -STREET CAPITAL IMPROVEMENTS 2011+
Revenues
Grant Proceeds 0 0 29,751.71 29,752 #DIV101
Miscellaneous 0 0 50.00 50 #DIV/O!
Interfund Transfers in-#101 282,000 0 282,000.00 0 100.00%
Interfund Transfers in-#123 616,284 0 616,284.00 0 100.00%
Interfund Transfers in-#301 150,000 0 150,000.00 0 100.00%
Interfund Transfers in-#302 150,000 0 150,000.00 0 100.00%
Investment Interest 0 186 2,022.33 2,022 #DIV10!
Total revenues 1,198,284 186 1,230,108.04 31,824 102.66%
Expenditures
162 2012 Street Preservation 0 0 9,535.49 (9,535) #DJV10!
174 2013 Street Preservation Ph1 0 756 1,065,469.02 (1,065,469) #DIV/0l
179 2013 Street Preservation Ph2 0 436 60,113.95 (60,114) #DIV/0!
180 2013 Street Preservation Ph3 0 12,693 42,897.48 (42,897) #DIV/01
186 Adams Road Resurfacing 0 1,446 1,498.04 (1,498) #DIV101
187 Sprague Ave Preservation Project 0 152 4,783.88 (4,784) #DIV/01
Pavement Preservation 1,198,284 0 0.00 1,198,284 100.00%
Transfers out-#303 0 0 76,844.64 (76,845) #DlV101
Total expenditures 1,198,284 15,483 1,261,142.50 (62,858) 105.25%
Revenues over(under)expenditures 0 (15,298) (31,034.46) 94,683
Beginning fund balance 948,733 948,733.00
Ending fund balance 948,733 917,698.54
#312-CAPITAL RESERVE FUND
Revenues
Transfers in-#001 7,826,207 0 7,826,207.00 0 100.00%
Investment Interest 0 0 0.00 0 #DIV/01
Developer Contribution 0 1,224 3,180.45 3,180 #DIV/0!
Total revenues 7,826,207 1,224 7,829,387.45 3,180 100.04%
,Expenditures
Business Route Signage 60,000 0 0.00 60,000 0.00%
Balfour Park/Library Site Development 42,150 2,449 38,874.61 3,275 92.23%
Transfers out-#303-Appleway Landscaping 0 0 828.00 (828) #D1V101
Total expenditures 102,150 2,449 39,702.61 62,447 38.87%
Revenues over(under)expenditures 7,724,057 (1,224) 7,789,684.84 (59,267)
Beginning fund balance 0 0.00
Ending fund balance 7,724,057 7,789,684.84
Page 13
P:1Finance\For City CouncillCouncil Monthly Reports1201 31201 3 09 30
CITY OF SPOKANE VALLEY,WA Budget Year 2013
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.0%
For the Nine-Month Period Ended September 30,2013
2013
Actual Actual thru Budget %of
Budget August September 30 Remaining Budget
ENTERPRISE FUNDS
#402-STORMWATER FUND
RECURRING ACTIVITY _
Revenues
Stormwater Management Fees 1,800,000 8,351 1,053,163.17 (746,837) 58.51%
Investment Interest 1,800 135 1,464.49 (336) 81.36%
Miscellaneous 0 0 4,143.48 4,143 #DIV/0!
Total Recurring Revenues 1,801,800 8,486 1,058,771.14 (743,029) 58.76%
Expenditures
Wages!Benefits If Payroll Taxes 475,604 33,513 323,801.27 151,803 68.08%
Supplies 16,300 1,159 5,439.48 10,861 33.37%
Services&Charges 1,131,120 130,415 769,164.08 361,956 68.00%
Intergovernmental Payments 23,000 0 12,649.50 10,351 55.00%
Interfund Transfers-out-#001 13,400 1,117 10,050.03 3,350 75.00%
Interfund Transfers-out-#502 1,567 131 1,175.22 392 75.00%
Total Recurring Expenditures 1,660,991 166,335 1,122,279.58 538,711 67.57%
Recurring Revenues Over(Under)
Recurring Expenditures 140,809 (157,849) (63,508.44) (204,317)
NONRECURRING ACTIVITY
Revenues
Grant Proceeds 200,000 0 64,614.63 (135,385) 32.31%
Interfund Transfers-in 0 0 0.00 0 #DIVJO!
Total Nonrecurring Revenues 200,000 0 64,614.63 (135,385) 32,31%
Expenditures
Capital-various projects 350,000 0 202,795.25 147,205 57.94%
Sullivan Bridge Drain Retrofit 267,000 3,415 13,242.90 253,757 4.96%
UIC Retrofits on Pvmnt Pres Projects 430,000 0 162,482.85 267,517 37.79%
Total Nonrecurring Expenditures 1,047,000 3,415 378,521.00 668,479 36.15%
Nonrecurring Revenues Over(Under)
Nonrecurring Expenditures _ (847,000) (3,415) (313,906.37) 533,094
Excess(Deficit)of Total Revenues
Over(Under)Total Expenditures (706,191) (161,264) (377,414.81) 328,776
Beginning working capital 2,697,333 2,697,333.00
Ending working capital 1,991,142 2,319,918.19
Page 14
P:1Finance\For City CouncillCouncil Monthly Reports12013'2013 09 30
CITY OF SPOKANE VALLEY,WA Budget Year 2013
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.0%
For the Nine-Month Period Ended September 30,2013
2013
Actual Actual thru Budget %of
Budget August September 30 Remaining Budget
ENTERPRISE FUNDS-continued
#403-AQUIFER PROTECTION AREA
Revenues
Spokane County 500,000 0 234,336.37 (265,664) 48.87%
Grant DOE-Decant Facility 735,000 0 0.00 (735,000) 0.00%
Grant DOT-Decant Facility 150,000 0 85,221,17 (64,779) 56.81%
Grant DOE-Sprague UIC Elimination 610,331 0 570,331.52 (39,999) 93.45%
Investment Interest 1,000 0 0.00 (1,000) 0.00%
Miscellaneous 0 0 150.00 150 #DIV/OI
Total revenues 1,996,331 0 890,039.06 (1,106,292) 44.58%
Expenditures
Sprague swales 40,000 275 297,441.67 (257,442) 743.60%
14th Ave Custer to Carnahan 300,000 6,320 6,439.80 293,560 2.15%
Bettman-Dickey Storm drain 250,000 59,973 195,822.54 54,177 78.33%
Decant Facility 980,000 170,620 271,478.70 708,521 27.70%
Total expenditures 1,570,000 237,168 771,182.71 798,817 49.12%
Revenues over(under)expenditures 426,331 (237,188) 118,856.35 (1,905,109)
Beginning working capital (108,658) (108,658.00)
Ending working capital 317,673 10,198.35
Page 15
P:1FinancelFor City Council\Council Monthly Reporis1201312013 09 30
CITY OF SPOKANE VALLEY,WA Budget Year 2013
Budget to Actual Comparison of Revenues and Expenditures Elapsed= 75.0%
For the Nine-Month Period Ended September 30,2013
2013
Actual Actual thru Budget %of
Budget August September 30 Remaining Budget
INTERNAL SERVICE FUNDS
#501 -ER&R FUND
Revenues
Interfund Transfer-in-#001 15,400 1,283 11,550.00 (3,850) 75.00%
Interfund Transfer-in-#101 10,777 898 8,082.75 (2,694) 75.00%
Interfund Transfer-in-#101 (plow replace.) 150,000 12,500 112,500.00 (37,500) 75.00%
Interfund Transfer-in-#402 1,567 131 1,175.25 (392) 75.00%
Investment Interest 1,000 79 864.48 (136) 86.45%
Total revenues 178,744 14,891 134,172.48 (44,572) 75.06%
Expenditures
Computer replacement lease 0 0 0,00 0 #DIV/0!
Software/Hardware replacement 0 0 0.00 0 #DIV/0!
Vehicle Replacement 50,000 0 48,749.42 1,251 97.50%
Snow Plow Replacement 0 0 0.00 0 #DIV10l
Capital Outlay 0 0 0.00 0 #DIV/0!
Total expenditures 50,000 0 48,749.42 1,251 97.50%
Revenues over(under)expenditures 128,744 14,891 85,423.06 (45,822)
Beginning working capital 1,053,177 1,053,177.00
Ending working capital 1,181,921 1,138,600.06
#502-RISK MANAGEMENT FUND
Revenues
Investment Interest 0 0 5.05 5 #DIV/0!
Interfund Transfer-#001 319,000 26,583 239,249.97 (79,750) 75.00%
Total revenues 319,000 26,584 _ 239,255.02 (79,745) 75.00%
Expenditures
Services&Charges 319,000 0 267,590.63 51,409 83.88%
Total expenditures 319,000 0 267,590.63 51,409 83.88%
Revenues over(under)expenditures 0 26,584 (28,335.61) (131,154)
Beginning working capital 83,212 83,212.00
Ending working capital 83,212 54,876.39
SUMMARY FOR ALL FUNDS
Total of Revenues for all Funds 63,871,801 3,017,466 42,265,735.01
Per revenue status report 63,871,801 3,017,466 42,265,735.01
Difference 0 0 0.00
Total of Expenditures for all Funds 65,988,372 3,940,381 44,133,711.28
Per expenditure status report 65,988,372 3,940,381 44,133,711.28
0 0 0.00
Page 16
P:1Finance\For City CouncillCouncil Monthly Reports1201312013 09 30.xlsx
CITY OF SPOKANE VALLEY,WA 10/17/2013 _
Investment Report
For the Nine-Month Period Ended September 30,2013
Total
LGIP* BB CD 2 BB CD 3 Investments
Beginning $ 42,303,203.20 $ 3,051,302.14 $ 2,002,867.36 $ 47,357,372.70
Deposits 2,257,334.07 0.00 0.00 2,257,334.07
Withdrawls (2,500,000.00) 0.00 0.00 (2,500,000.00)
Interest 4,276.14 0.00 0.00 4,276.14
Ending $ 42,064,813.41 $ 3,051,302.14 $ 2,002,867.36 $ 47,118,982.91
matures.' 6/28/2014 11/4/2013
rate: 0.35% 0.29%
Earnings
Balance Current Period 1 Year to date Budget
001 General Fund $ 29,101,774.93 $ 2,668.27 42,340.85 $ 90,000.00
101 Street Fund 2,395,079.59 217.36 2,160.76 5,000.00
103 Trails& Paths 37,954.40 3.44 37.50 0.00
105 Hotel/Motel 285,857.59 25.94 246.54 500.00
120 CenterPlace Operating Reserve 300,000.00 0.00 0.00 500.00
121 Service Level Stabilization Reserve 5,187,867.66 470.81 5,124.74 7,000.00
122 Winter Weather Reserve 503,215.35 45.67 497.10 700.00
123 Civic Facilities Replacement 1,196,211.89 108.56 1,181.66 1,600.00
301 Capital Projects 865,796.43 78.57 829.10 500.00
302 Special Capital Projects 1,003,916.85 91.11 991.72 1,000.00
303 Street Capital Projects Fund 22,835.41 2.07 19.96 0.00
304 Mirabeau Point Project 0.00 0.00 0.00 0.00
307 Capital Grants Fund 0.00 0.00 0.00 0.00
309 Parks Capital Project 490,863.15 44.55 484.90 0.00
310 Civic Buildings Capital Projects 1,317,658.45 119.58 1,301.64 0.00
311 Street Capital Improvements 2011+ 2,047,224.96 185.79 2,022.33 0.00
312 Capital Reserve Fund 0.00 0.00 0.00 0.00
402 Stormwater Management 1,482,512.29 134.54 1,464.49 1,800.00
403 Aquifer Protection Fund 0.00 0.00 0.00 1,000.00
501 Equipment Rental & Replacement 875,116.31 79.42 864.48 1,000.00
502 Risk Management 5,097.65 0.46 5.05 0.00
$ 47,118,982.91 $ 4,276.14 $ 59,572.82 $ 110,600.00
*Local Government Investment Pool
Page 17
P:1Finance\For City CouncillCouncil Monthly Reports1201312013 09 30.xlsx
CITY OF SPOKANE VALLEY,WA 10/16/2013
Sales Tax Receipts
For the Nine-Month Period Ended September 30, 2013
Month Difference
Received 2012 2013 $
February 1,792,084.16 1,876,298.24 84,214.08 4.70%
March 1,145,747.45 1,279,426.01 133,678.56 11.67%
April 1,208,053.80 1,295,166.24 87,112.44 7.21%
May 1,440,245.01 1,531,483.94 91,238.93 6.33%
June 1,325,266.87 1,486,879.22 161,612.35 12.19%
July 1,458,841.23 1,568,524.87 109,683.64 7.52%
August 1,482,908.83 1,612,535.63 129,626.80 8.74%
September 1,470,215.17 1,646,673.39 176,458.22 12.00%
11,323,362.52 12,296,987.54 973,625.02 8.60%
October 1,558,848.71 0.00
November 1,541,210.69 0.00
December 1,523,377.53 0.00
January 1,490,932.65 0.00
17,437,732.10 12,296,987.54
Sales tax receipts reported here reflect remittances for general sales tax, criminal justice
sales tax and public safety tax.
The sales tax rate for retail sales transacted within the boundaries of the City of Spokane
Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the
vendor to the Washington State Department of Revenue who then remits the taxes back to
the various agencies that have imposed the tax. The allocation of the total 8.7%tax rate to
the agencies is as follows:
- State of Washington 6.50%
- City of Spokane Valley 0.85%
- Spokane County 0.15%
- Spokane Public Facilities District 0.10% *
- Crminial Justice 0.10% *
- Public Safety 0.10% * 2.20% local tax
- Juvenile Jail 0.10% *
- Mental Health 0.10% *
- Law Enforcement Communications 0.10% *
- Spokane Transit Authority 0.60% *
8.70%
* Indicates voter approved sales taxes
In addition to the .85% reported above that the City receives,we also receive a portion of
the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is
computed as follows:
Criminal Justice: The tax is assessed county-wide and of the total collected, the
State distributes 10%of the receipts to Spokane County,with the remainder
allocated on a per capita basis to the County and the cities within the County.
Public Safety: The tax is assessed county-wide and of the total collected, the
State distributes 60% of the receipts to Spokane County, with the remainder
allocated on a per capita basis to the cities within the County.
Page 18
CITY OF SPOKANE VALLEY,WA
Sales Tax Collections- August
For the years 2004 through 2013
January
February
March
April
May
June
July
August
11SV-FS21UserslmcalhounlTax RevenuelSales Tax1201312013 sales tax collections
2004 1 2005 1 2006 I 2007 I 2008 I 2009 I 2010 1 2011 1 2012 I 2013
1,145,888
962,431
909,472
1,080,745
1,263,176
1,123,171
1,301,359
1,162,356
1,367,929
917,747
1,015,573
1,322,070
1,159,647
1,212,663
1,377,753
1,395,952
1,572,609
1,068,743
1,072,330
1,371,030
1,392,111
1,362,737
1,555,124
1,405,983
1,759,531
1,155,947
1,196,575
1,479,603
1,353,013
1,428,868
1,579,586
1,516,324
1,729,680
1,129,765
1,219,611
1,423,459
1,243,259
1,386,908
1,519,846
1,377,943
1,484,350
1,098,575
1,068,811
1,134,552
1,098,054
1,151,772
1,309,401
1,212,531
1,491,059
963,749
1,018,468
1,184,137
1,102,523
1,123,907
1,260,873
1,211,450
1,460,548
990,157
1,015,762
1,284,180
1,187,737
1,248,218
1,332,834
1,279,500
1,589,887
1,009,389
1,067,733
1,277,621
1,174,962
1,290,976
1,302,706
1,299,678
1,671,269
1,133,347
1,148,486
1,358,834
1,320,449
1,389,802
1,424,243
1,465,563
9/25/2013
2013 to 2012
Difference
$ °fo
81,382 5.12%
123,958 12.28%
80,753 7.56%
81,213 6.36%
145,487 12.38%
98,826 7.66%
121,537 9.33%
165,885 12.76%
Collected to date 8,948,598 9,769,334 10,800,667 11,469,447 11,030,471 9,558,046 9,356,166 9,798,936 10,012,952 10,911,993 899,041 8.98%
September 1,160,787 1,372,081 1,487,155 1,546,705 1,364,963 1,227,813 1,191,558 1,294,403 1,383,123 0
October 1,274,680 1,520,176 1,526,910 1,601,038 1,344,217 1,236,493 1,269,505 1,291,217 1,358,533 0
November 1,091,721 1,095,566 1,369,940 1,443,843 1,292,327 1,155,647 1,139,058 1,217,933 1,349,580 0
December 1,085,827 1,286,191 1,366,281 1,376,434 1,129,050 1,070,245 1,141,012 1,247,920 1,323,189 0
Total Collections 13,561,613 15,043,348 16,550,953 17,437,467 16,161,028 14,248,244 14,097,299 14,850,409 15,427,377 10,911,993
Budget Estimate 11,000,000 12,280,000 16,002,000 17,466,800 17,115,800 17,860,000 14,410,000 14,210,000 14,210,000 15,250,000
Actual over(under)budg 2,561,613 2,763,348 548,953 (29,333) (954,772) (3,611,756) (312,701) 640,409 1,217,377 (4,338,007)
Total actual collections
as a%of total budget 123.29% 122.50% 103.43% 99.83% 94.42% 79.78% 97.83% 104.51% 108.57% n/a
%change in annual
total collected 71.77% 10.93% 10.02% 5.36% (7.32%) (11.84%) (1.06%) 5.34% 3.89% nla
%of budget collected
through August 81.35% 79.55% 67.50% 65.66% 64.45% 53.52% 64.93% 68.96% 70.46% 71.55%
%of actual total collected
through August
65.98% 64.94% 65.26% 65.77% 68.25% 67.08% 66.37% 65.98% 64.90% n/a
Chart Reflecting History of Collections through the Month of August
14,000,000
12,000,000
-
10,000,000
August
-
8,000,000
_
Jul v
June
6,000,000
m May
1
4,000,000
ex;'
s April
m March I
2,000,000
ii February
`
0
a January
.
2004
2005
I
2006
2007
2008
I
2009
2010
2011
r
2012
2013
Page 19
CITY OF SPOKANE VALLEY,WA
Hotel/Motel Tax Receipts through- August
Actual for the years 2004 through 2013
January
February
March
April
May
June
July
August
11SV-FS21Users\mcalhounlTax RevenuelLodging Tax120131105 hotel motel tax 2013
I 2004 I 2005 I 2006 I 2007 I 2008 1 2009
16,993.58
18,161.04
18,182.01
26,897.82
16,440.37
53,284.01
42,120.26
43,649.84
20,691.03
19,976.81
22,828.15
29,748.41
29,017.66
35,330.35
43,841.82
46,852.10
20,653.49
20,946.09
24,308.48
34,371.82
32,522.06
34,256.71
49,744.62
45,916.16
25,137.92
25,310.66
29,190.35
37,950.53
31,371.01
36,267.07
56,281.99
51,120.70
28,946.96
24,623.06
27,509.99
40,406.02
36,828.53
46,659.88
50,421.37
50,818.35
23,280.21
23,283.95
25,272.02
36,253.63
32,588.80
40,414.59
43,950.26
50,146.56
2010 I 2011 I 2012 I 2013
22,706.96
23,416.94
24,232.35
39,463.49
34,683.32
39,935.36
47,385.18
54,922.99
22,212.21
22,792.14
24,611.28
38,230.49
33,790.69
41,403.41
49,311.97
57,451.68
21,442.32
21,548.82
25,654.64
52,130.37
37,478.44
43,970.70
52,818.60
57,229.23
24,184.84
25,974.98
27,738.65
40,979.25
40,560.41
47,850.15
56,157.26
63,816.45
10/2/2013
2013 to 2012
Difference
$ %o
2,743 12.79%
4,426 20.54%
2,084 8.12%
(11,151) (21.39%)
3,082 8.22%
3,879 8.82%
3,339 6.32%
6,587 11.51%
Total Collections 235,728.93 248,286.33 262,719.43 292,630.23 306,214.16 275,190.02 286,746.59 289,803.87 312,273.12 327,261.99 14,989 4.80%
September 39,390.66 46,746.18 50,126.53 57,260.34 60,711.89 50,817.62 59,418.96 58,908.16 64,298.70 0.00
October 33,004.62 34,966.85 38,674.17 43,969.74 38,290.46 36,784.36 41,272.35 39,028.08 43,698.90 0.00
November 32,176.61 26,089.36 36,417.11 36,340.64 35,582.59 34,054.79 34,329.78 37,339.36 39,301.22 0.00
December 23,142.70 31,740.18 29,147.15 31,377,41 26,290.11 27,131.43 26,776.84 32,523.19 30,432.13 0.00
Total Collections 363,443.52 387,828.90 417,084.39 461,578.36 467,089.21 423,978.22 448,544.52 457,602.66 490,004.07 327,261.99
Budget Estimate 380,000.00 436,827.00 350,000.00 400,000.00 400,000.00 512,000.00 380,000.00 480,000.00 430,000.00 460,000.00
Actual over(under)budg (16,556.48) (48,998.10) 67,084.39 61,578.36 67,089.21 (88,021.78) 68,544.52 (22,397.34) 60,004.07 (132,738.01)
Total actual collections
as a%of total budget 95.64% 88.78% 119.17% 115.39% 116.77% 82.81% 118.04% 95.33% 113.95% n/a
%change in annual
total collected 41.34% 6.71% 7.54% 10.67% 1.19% (9.23%) 5.79% 2.02% 7.08% n/a
%of budget collected
through August 62.03% 56.84% 75.06% 73.16% 76.55% 53.75% 75.46% 60.38% 72.62% 71.14%
%of actual total collected
through August
64.86% 64.02% 62.99% 63.40% 65.56% 64.91% 63.93% 63.33% 63.73% n/a
Chart Reflecting History of Collections through the Month of
August
350,000.00
I.-August
July
7.June
May
eril
=March
h
•February
•January
300,000.00
-
250,000.00
-----
-
200,000.00
•
-
150,000.00
_,... ■ ■
100,000.00 --
50,000.00 -
0.00
`
ye
•
I:
¶' "
�
a-`r1
■ ■
■
I
• •
2004
2005
2006
2007
2008
2009 2010 2011 2012
2013
Page 20
CITY OF SPOKANE VALLEY,WA
1st and 2nd 1/4%REET Collections through
Actual for the years 2004 through 2013
January
February
March
April
May
June
July
August
Collected to date
September
October
November
December
Total distributed by Spokane County
Budget estimate
Actual over(under)budget
Total actual collections
as a%of total budget
%change in annual
total collected
%of budget collected
through August
%of actual total collected
through August
August
11SV-FS21Users\mcalhoun\Tax Revenue\REET12 0 1 31301 and 302 REET for 2013
2004
2005
2006
2007
2008
2009
2010
I 2011
2012
2013
119,387.05
83,795.78
195,121.93
144,167.21
155,089.15
177,702.06
197,046.43
171,521.07
147,819.56
128,082.35
198,013.09
192,012.44
240,765.59
284,268.67
209,350.53
280,881.50
243,894.16
172,154.72
182,065.71
173,796.61
306,871.66
226,526.64
2,104.30
451,700.06
228,896.76
129,919.79
263,834.60
211,787.08
222,677.17
257,477.05
323,945.47
208,039.87
145,963.47
159,503.34
133,513.35
128,366.69
158,506.43
178,202.98
217,942.98
133,905.93
55,281.25
45,180.53
73,306.86
81,155.83
77,463.58
105,020.98
122,530.36
115,829.68
59,887.08
64,121.61
86,204.41
99,507.19
109,624.89
105,680.28
84,834.48
72,630.27
64,128.13
36,443.36
95,879.78
79,681.38
124,691.60
81,579.34
79,629.06
129,472.44
46,358.75
56,114.56
71,729.67
86,537.14
111,627.22
124,976.28
101,048.69
106,517.19
56,898.40
155,226.07
72,171.53
90,376.91
116,164.91
139,112.11
128,921.02
100,779.30
1,243,830.68
176,002.43
199,685.81
217,019.02
173,502.55
1,681,193.73
214,738.94
244,590.31
190,964.73
159,381.40
1,759,11 3.86
188,066.23
211,091.20
141,729.09
161,285.23
1,846,577.79
165,287.21
206,442.92
191,805.53
179,567.77
1,255,905.17
131,240.36
355,655.60
147,875.00
96,086.00
675,769.07
93,862.17
113,960.52
133,264.84
71,365.60
682,490.21
75,812.10
93,256.02
72,021.24
38,724.50
691,505.09
68,019.83
61,396.23
74,752.72
65,077.29
704,909.50
63,516.73
238,094.79
104,885.99
74,299.65
10/2/2013
2013 to 2012
Difference
10,540
99,112
442
3,840
4,538
14,136
27,872
(5,738)
22.73%
176.62%
0.62%
4.44%
4.07%
11.31%
27.58%
(5.39%)
859,650.25 154,741_ 21.95%
0.00
0.00
0.00
0.00
2,010,040.49
1,680,000.00
330,040.49
2,490,869.11
4,006,361.00
(1,515,491.89)
2,461,285.61
2,000,000.00
461,285.61
2,589,681.22
2,000,000.00
589,681.22
1,986,762.13
2,000,000.00
(13,237.87)
1,088,222.20
2,000,000.00
(911,777.80)
962,304.07
760,000.00
202,304.07
960,751.16
800,000.00
160,751.16
1,185,706.66
950,000.00
235,706.66
859,650.25
1,000,000.00
(140,349.75)
119.65% 62.17% 123.06% 129.48% 99.34% 54.41% 126.62% 120.09% 124.81% n!a
50.25% 23.92%
(1.19%)
5.22% (23.28%) (45.23%) (11.57%) (0.16%) 23.41% n/a
74.04% 41.96% 87.96% 92.33% 62.80% 33.79% 89.80% 86.44% 74.20% 85.97%
61.88% 67.49% 71.47% 71.31% 63.21% 62.10% 70.92% 71.98% 59.45% n/a
Chart Reflecting History of Collections through the Month of
August
2,000,000.00
August
July
`June
May
1,800,000.00
1,600,000.00
1,400,000.00
______
1,200,000.00
1,000,000.00
800,000.00
!',
u
a
■April
=March
■February
s,
'
400,000.00
T'
°'r"t
s
200,000.00
Mil
■Jan uary
0.00
-
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
,
Page 21
\\SV-FS2\Users\mcalhoun\Bonds\debt capacity
CITY OF SPOKANE VALLEY,WA ' 2/22/2013
Debt Capacity
2012 Assessed Value for 2013 Property Taxes 6,921,825,295
' Maximum Outstanding Remaining
Debt as of Debt %
Capacity 12/31/2012 Capacity Utilized
Voted (UTGO) 1.00% of assessed value 69,218,253 0 69,218,253 0.00%
Nonvoted (LTGO) 1.50% of assessed value 103,827,379 7,690,000 96,137,379 7.41%
Voted park 2.50% of assessed value 173,045,632 0 173,045,632 0.00%
Voted utility 2.50% of assessed value 173,045,632 0 173,045,632 0.00%
519,136,896 7,690,000 511,446,896 1.48%
2003 LTGO Bonds
Road &
Period Street
Ending CenterPlace lmprovemen s Total
12/1/2004 60,000 85,0 0 145,000
12/1/2005 75,000 90,0 0 165,000
12/1/2006 85,000 90,001 175,000
Bonds 12/1/2007 90,000 95,000 185,000
Repaid 12/1/2008 95,000 95,00k 190,000
12/1/2009 105,000 100,001 205,000
12/1/2010 110,000 100,000 210,000
12/1/2011 120,000 105,000 225,000
12/1/2012 130,000 110,000 240,000
870,000 870,000 1,740,000
12/1/2013 140,000 115,000 255,000
12/1/2014 150,000 120,000 270,000
12/1/2015 160,000 125,000 285,000
12/1/2016 170,000 130,000 300,000
12/1/2017 180,000 135,000 315,000
12/1/2018 220,000 140,000 360,000
12/1/2019 250,000 145,000 395,000
12/1/2020 290,000 150,000 440,000
12/1/2021 325,000 160,000 485,000
Bonds 12/1/2022 360,000 165,000 525,000
Remaining 12/1/2023 405,000 175,000 580,000
12/1/2024 450,000 0 450,000
12/1/2025 490,000 0 490,000
12/1/2026 535,000 0 535,000
12/1/2027 430,000 0 430,000
12/1/2028 340,000 0 340,000
12/1/2029 295,000 0 295,000
12/1/2030 280,000 0 280,000
12/1/2031 240,000 0 240,000
12/1/2032 190,000 0 190,000
12/1/2033 230,000 0 230,000
6,130,000 1,560,000 7,690,000
7,000,000 2,430,000 9,430,000
Page 22
' PARKS AND RECREATION
crr�ae �� k_ •
Spolane THIRD UARTER REPORT
gJULY-SEPTEMBER 2®13
alleys
y"f,f
ADMINISTRATION AND PARKS: `'' , 1,401t.
• Summer is typically the busiest season with the parks themselves, from T a ` { I
working closely and troubleshooting with Senske and their maintenance + , k l
ti
crews, to managing shelter and ball field reservations, to handling questions
and issues with the public.
r------------------ • Our third and final Park/Library Conceptual Site Plan public meeting
was held as an open house on the Sprague/Herald site itself. We have
1,_; °°r- - " I been working with Bernardo Wills Architects, Spokane County Library
-- '' ; ' ` , District, and a citizen Steering Committee throughout this process. The
ii.4 I. site t
site plan was roughly measured
,'\e� • out and marked to give the public /I-
an idea of size and location of the - - `_ _; '' `-si
facilities. Citizens who participated '° s
glow ,
were very appreciative to see the progress that has been made 4 '"
is I {
and are excited about the concept and plan of a park/library site. . ' 1 "its .
1 .• We are wrapping up the final stage of the Parks and Recreation "lit, , }. : Y _ "
Master Plan Update with Studio Cascade.
• The Sullivan Bridge Project Phase 1 is underway. Work includes a new shelter and turf at Sullivan Park.
• Contracts completed in the third quarter include:
0 Central Valley School District—New contract for three years leasing classroom space at
CenterPlace in pursuit of its educational mission for employees.
o Community Colleges of Spokane—New contract for three years leasing classroom space at
CenterPlace for conducting classes with the public.
o Michael Terrell, Landscape Architect—Professional services of designing and preparing
construction drawings, notes, and specifications for a park identification sign concept based on
the existing Gateway sign design in smaller scale.
0 Marketing Solutions—Marketing/advertising services for CenterPlace.
• Ongoing projects staff is a part of:
o Contract extension with Red Rock Catering.
0 Centennial Trail/WA State Parks: Meetings continue with State Parks and Spokane County
regarding an Interlocal Agreement for jurisdiction and maintenance/repair needs of the trail.
• Staff spent considerable time researching the potential acquisition
and maintenance costs by the City acquiring the 91-acre Painted Hills
property that was up for sale in a public auction. Ultimately, the City ,, ,k ,, .
Council decided to not move forward to purchase the property. { r �
!wr \7"yr f
DA• Each year in September, the Valleyfest community event is an ` �! r "f-tk b MI(NE
b It 1 A.,a14f t
important focus for our entire Parks and Recreation staff" Mirabeau , ,:.-
Point Park certainly becomes well used and we are happy to provide 'k'-'
€4 H''v t
an excellent venue, facilities, and activities for citizens, their families, 4^ ",j�+ t
and visitors. J — i��a,
1
CENTERPLACE:
• Our Facility Coordinator, Carol Carter, is on the Valleyfest '_ . - '
committee all yearlong and instrumental in planning, '" a; - r, - ! I ''.
coordinating, and organizing all events taking place on 1 _ _ } .7,..-.':-;t
CenterPlace grounds for the weekend of Valleyfest. _ .
J. a '-
,r c4
We are always striving to keep activities interesting and fresh, so L
new activities introduced this year were Robotics and Kendama �._ , k 0
demonstrations, which proved to be well received. Kendama is ~' sw`
a traditional wooden Japanese toy similar to a classic cup-and-
ball joined by a string toy.
1 r , . 4 _� Also in the Great Room was the second year for"Bloom
, � � Fest" (formerly Baby Fest), which grew from last year.
c.!kg: r �®1 r,�, ' �' , -: T 1' The Bloom Spokane organization is about growing a
... , �' '• ; 1 better birth community. In addition to all the vendor and•
�5 f r t �� = information booths, classes for parents were held
I ":1 )C ' � . simultaneously in our conference rooms.
. `` CenterPlace has 748 events booked through the end
�� � 1 ". `�� . of 2013. CenterPlace expenses as of the third quarter of
� - .??. 2013 are at 71% of budget. Revenues for the third
quarter are at 73% of estimated revenues.
• Events this past quarter were mostly meetings and weddings, with the busy wedding season. In
addition to Valleyfest this past quarter, another big event held at CenterPlace again was the Spokane
Valley Arts Council's 7th Annual Artist Showcase Art Auction. The Showcase is continually working to
bring art collectors and admirers together with the best regional artists. Art lovers travel from all
over the Pacific Northwest for this enjoyable event of wine, food, music, fun, and a quick draw art
demonstration.
• Staff has been working on a marketing program to help increase wedding business. A new, portable,
professional booth display was designed and purchased, which can be used at bridal fairs and trade
shows. In addition, a billboard campaign was also started with advertisements on five billboards
around Spokane and Spokane Valley, and a mailing campaign was implemented.
• Staff attended the Bridal Fair at the Spokane Convention Center September 28. There were over 150
brides that indicated they wanted more information regarding our facility and 30 that signed up for
tours. The popularity of the new booth along with partnering with Red
Rock Catering to provide food samples lead to the increased interest in ;71,,��� 3 tc v-g,
our facility. 1, {`71,c , (:1!). ,-:� „if
l
�kr EOJt tr,l'rriil(rylri i ` 4 .
!-.i ..t'� a x1 .,,c'
i r •' c 1 1
s
.
1
w
-' 1
ALL
1.1 - J .s LL f j ;F+ 11 ►\ :
2
RECREATION AND AQUATICS:
• The two free Summer Outdoor ,Li' -' it .
Movies continued to be lots of fun
and well attended with nearly 1,000
.-.
people total. Many people rounded -
up their families and friends, blankets, chairs, and snacks and
snagged their special spots on the grass. We provided the kids
with activities in the park before the movie start times, 4,
riff• Our 2nd Annual Paws in the Pool event at Valley Mission Pool was �` t a. � `,,
a barking good time for many dogs and their owners. A second �.�, '�
g g Y 9 �-�
day was added to allow the dogs to strut their stuff and be cool in L �► -
the pool, There was an increase from 48 tail-wagging participants ` 41,10L , 410v
in 2012 to 62 this year.
• The new Fall & Winter Recreation Brochure was distributed to the public q'1 d S1oki
and available since the end of August. This handy guide is packed full of � P 40,au r
fun activities and useful information about our department and what is , r
being offered. In addition to everybody's favorite recurring activities, new
choices include ballet classes for young ones, Zumba for older ones, !
beginning bridge lessons, and a Winter Break Cool Camp for kiddos aged l! Winior
6-11. The camp is the perfect solution for curbing cabin fever during
winter school break, and it is yet to be determined if it'll be more beneficial
for the kids—or their parents...probably both.
• Jennifer Papich, our Recreation Coordinator, was instrumental in
organizing and recruiting volunteers and food for the Pancake Breakfast spokanevolley.org/recreation
on September 21 for Valleyfest. In addition to City Council Members soy on osflo
helping out, we had 20 volunteers from University and Central Valley High
Schools, and North Pines and Evergreen Middle Schools serving food to ,', , °P
over 200 people and cleaning up afterwards. & Afz4UITS
SUITS
blot ry
M,1 Ctra Low. Augual 2.5,2013
• We formed a new partnership with North Pines Middle School assisting ,dam,
them with their afterschool program for an hour two days a week.
Our Recreation Intern, Glen Reser, has been leading the students in 1-;.,170
recreation activities, games, and crafts.
• We are happy to see attendance of our summer programs continue
to grow with more and more people enjoying our programs. There
ler
were 405 more participants in our recreation programs this summer
compared to last. .
• Per City Council approval, this year we increased swim lessons from $30 to
$35 and swim team from $35 to $45. We also added the sales of
merchandise, and all these fees contributed to the over $13,000 increase ''-
in revenue. P 4
• Staff has been planning, coordinating, and recruiting high school
volunteers for the 4th Annual Valley Mission Haunted Pool. Just when you
think things couldn't get creepier, Jennifer and Glen have been creating 41. ,7 M,
even more ghoulish elements to keep the event fresh and exciting. 3
A
SENIOR CENTER: 11 . ii
• Volunteers for Honor Flight met in the Craft Room of the Senior Center to put 1 ,J �r � -.; '
together packets for an upcoming trip. Honor Flight Network is a non-profit , �i , `f.1
organization created solely to honor America's veterans for all their sacrifices. ,
They transport our heroes to Washington, D.C. to visit and reflect at veterans' °
memorials, Top priority is given to the senior veterans, World War II .
survivors, along with other veterans who may be terminally ill. , i di-
, r
• Pickleball continues to grow in popularity. The HUB Sports Center held a 64.1,414'7
workshop for Pickleball, sponsored by the Senior Center. In addition, a
weekend tournament was held with many out-of-town visitors. Even when
the floors were being refinished, you couldn't keep the seniors from playing, . r . j
as they found an outdoor court to play on temporarily. '
�
V`"-�
• There were 20 people who took advantage of the casino trip with the `r a
shuttle provided by Coeur d'Alene Casino, to spend the day spending. > ?
▪ We recruited and are thankful to the seniors who volunteered to 1...-
help with Valleyfest, by answering questions inside of CenterPlace
and helping people get to where they wanted to be.
• A special ceramics class with held to carve and decorate plates, , A
which ten ladies attended. Suffice to say, this "china" was made �-;
in the USA. I°
• A new art class is now being offered on Tuesdays, and 15
students already enrolled for the first class. This
"illustrates"just how enthusiastic people are for the arts
and creativity.
• AARP offered a free financial seminar to citizens aged 55 - ---;.= - -,.a
and over regarding planning for retirement.
• j
The Senior Center collected "Coats for Kids" and also ' ;± 1* -,i+_ ,
for adults. Over 70 coats were donated from
generous citizens,
3. ,
.1 Jig :i'W':5a ��'*
• Attendance counts were: July (3,066); August `r`,',` r��t'°}
(2,745); and September (3,798). These totals , iJ s,
do not include the walk-ins we have each `'1.',4-.1 '2° " , .
day. Participation typically declines for the }' s
summer, as Spokane Community Colleges t �. °
ACT2 classes are on break and everyone
is busy doing other activities. :'I� ., j ,
F ,�j+r 9
• New member counts were July (10); l ,
August (12); and September (12). ��j% ' ' r -' l .F '" Ali 1
/ . ,
1
Spokane
Valley t
PUBLIC WORKS DEPARTMENT
MONTHLY REPORT
September 2013
AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION
Contract Total %of
Contract Name Contractor Expended as Contract
Amount of 9/30/13 Expended
Street Maintenance Poe Asphalt $1,366,663.00 $1,179,257.90 86.29%
Street Sweeping MA Sweeping $490,199.94 $365,093.81 74.48%
Storm Drain Cleaning AAA Sweeping $189,990.00 $167,323.09 88.07%
Snow Removal Poe Asphalt $140,000.00 $36,897.14 26.36%
Landscaping Ace Landscaping $90,803.72 $63,169.46 69.57%
Emergency Traffic Control Senske $10,000.00 $5,053.95 50.54%
Litter and Weed Control Geiger Work Crew $60,000.00* $44,737.41 74.56%
State Highway Maintenance WSDOT $215,000.00 $103,984.72 48.36%
Traffic Signals, Signs, Striping Spokane County $632,000.00 $321,241.71** 50.83%
Dead Animal Control Brad Southard $15,000.00 $11,809.00 78.73%
**Total does not include August 2013.
* Budget estimates
Citizen Requests for Public Works
60 --
50 —
a 40 —
0
cu.
cc 3 0 -
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Total Landsca I Sign&
Citizen ping Dead Roadwa Pothole Signal Misc. Traffic
Request Right-of Animal y Hazard Request Request Graffiti Request Request
s: Public Removal s s s
Works
ways s
■Submitted 57 8 12 5 0 9 4 19
•In Progress 0 0 0 0 0 0 0 0
l l Resolved 57 8 12 5 0 9 4 19
`Information in bold indicates updates 1
WASTEWATER
Status of the process can be monitored at: http://www,spokaneriver.net/,
http://www.ecy.wa.gov/programs/wq/tmdl/spokaneriver/dissolved oxygen/status.html,
http://www.spokanecounty.orq/utilities/WaterReclamation/content,aspx?c=2224 and
http://www.sookaneriverpartners.com/
REGIONAL SOLID WASTE SYSTEM
Staff attended regional strategy meetings with Spokane County and City of Spokane
regarding development of an RFP to solicit proposals from consultants to evaluate
alternatives for solid waste management and disposal. The selection committee
recommended HDR's proposal. The Committee has been negotiating a fee proposal with
HDR to be presented to the County Commissioners in May. The County Commissioners
approved the contract with HDR and the contract was signed on May 20. A kickoff meeting
is scheduled for June 5. The 2-day kickoff mtg was held with HDR on June 4th and 5t",
which included site visits to all of the facilities. HDR is in the process of collecting data and
developing cost alternatives for the various regional options. They expect to complete these
cost models in late July for the project team to review and discuss. HDR completed the final
draft of the study on August 21st, and the project team along with HDR presented the
results of the study to the elected officials representing the jurisdictions who are parties to
the regional system at CenterPlace on August 28th
PAVEMENT MANAGEMENT PLAN
A contract was executed with IMS to prepare the 2013 update to the Pavement
Management Plan. A draft report was received and staff is in the process of reviewing it.
CAPITAL PROJECTS
(See attached Capital Projects Spreadsheet)
STREET MAINTENANCE ACTIVITY
The following is a summary of Public Works/Contractor maintenance activities in the City of
Spokane Valley for September 2013:
• Pothole patching / Shouldering
• Poe asphalt performed patch work
• Poe subcontractors completed stormwater repairs
• The Geiger crew continues with garbage pickup on arterials and dryland grass
vegetation management
• AAA Sweeping continues sweeping arterial roadways and vactoring drywells and catch
basins
STORMWATER UTILITY
• Stormwater Maintenance projects
Projects at Ott, near Evergreen and Park & Valleyway were started/completed with
maintenance forces in September.
• Bettman/Dickey Stormdrain Improvements
See Project#0189.
• 14th Avenue, Custer to Carnahan
Bids were received 16 AUG 2013 and a notice of award was sent to the apparent low
bidder, Big Sky Development, Inc. for$297,154.00. See Project#0190.
*information in bold indicates updates 2
TRAFFIC
o Development Projects
Reviewing traffic impact studies for several projects and assisting Development
Engineering with preparation of a Certified Site Program.
The City is taking over the driveway access permit process along SR 27 and SR
290 from WSDOT. Traffic is working with WSDOT and Development Engineering
on developing access permit application and criteria.
o 1-90 Business Route
Expect installation of the 1-90 Business Route signs in late summer or early fall.
WSDOT is planning on installing the signs late fall. The City is in the process of
fabricating and ordering Business Route signs to direct motorists along the
Business Loop. Will install City signs in October and November.
GRANT APPLICATIONS
New Call for Projects
o TIB Call for Projects
Staff submitted TIB grant applications for the following three projects which were
approved by council on July 30:
Broadway Ave Improvement — Flora to Barker
32'i Ave Sidewalk— SR 27 to Evergreen
Indiana Ave Sidewalk — Pines (SR 27) to Indiana
Results will be known by late November.
• WUTC Grade Crossing Protective Fund Grant
The City received a Grade Crossing Protective Fund Grant from the Washington
Utilities and Transportation Commission (WUTC) for a for a barrier curb at the
Vista/TrentIBNSF railroad crossing.
*information in bold indicates updates 3
Srlokane Public Works Projects
f Valley• Monthly Summary
September-2013
Design&Construction
Estimated Total
Project Design&Construction Projects Funding Proposed %Complete Construction Project
4 Bid Date PE I CN Completion Cost
Street Projects
0155 Sullivan Rd W Bridge Replacement 44508 FHWA-BR 12/01/13 90 0 12/31/15 $ 1,000,000
0156 Mansfield Ave Connection FHWA-CMAQ 03/01/14 40 0 12/31/14 $ 1,976,800
0166 Pines Rd.(5R27)&Grace Ave,Int Safety HSIP 04/01/14 10 0 10/31/14 $ 671,050
0186 Adams Road Resurfacing Project CDBG 01/31/14 1 0 06/30/14 $ 183,710
Street Preservation Projects
0179 2013 Street Preservation Ph2 FHWA-STP(U) 09/20/13 100 0 08/15/14 $ 1,522,400
0180 Carnahan,Indiana&Sprague St.Preser. COSV 08/19/13 100 50 11/15/13 $ 1,420,934
0187 Sprague Ave Preservation Project FHWA-STP(U) 02/01/14 0 0 08/31/14 $ 1,193,614
Traffic Projects
0060 Argonne Road Corridor Upgrade(SRTC 06-3 FHWA-CMAQ 01/31/14 95 0 08/31/14 $ 1,290,636
0167 Cityvllde Safety Improvements HSIP 09/01/13 10 0 06/30/15 $ 474,580
0181 Citywide Traffic Sign Upgrade HSIP 08/01/13 100 25 03/31/14 $ 200,000
Stormwater Projects
0150 Sullivan Rd Bridge Drain Retrofit Dept of Ecology 07/26/13 100 5 10/31/13 $ 237,375
0173 Spokane Valley Regional Decant Facility Dept of Ecology 05/24/13 99 20 12/31/13 $ 885,000
0182 2013 Street Presery-Ph 2-Stormwater COSV 09/20/13 100 0 08/15/14 TBD
0183 2013 Street Presery-Ph 3-Stormwater COSV 08/19/13 100 50 10/15/13 TBD
0190 14th Avenue Custer to Carnahan COSV 08/02/13 100 40 12/31/13 $ 306,217
Other Projects
0149 Sidewalk Infill FHWA-CMAQ 02/14/14 80 50 06/30/14 $ 1,139,955
0168 Wellesley Ave s'walk&Adams Rd s'waik SafeRoutes-State 08/16/13 100 0 10/30/13 $ 808,565
0169 Argonne/Mullan Safety Indiana-Broadway HSIP 07/01/13 100 15 12/01/13 $ 111,750
0170 Argonne Road;Empire Ave-Knox Ave HSIP 07/01/13 100 80 12/01/13 $ 180,640
Design Total
Project Design Only Projects Funding Complete %Complete Project
4 Date PE Cost
Street Projects
0123 Mission Ave-Flora to Barker FHWA-STP(U) 09/30/14 5 $ 517,919
0141 Sullivan&Euclid PCC FHWA-STP(U) 04/15/14 20 $ 175,260
0142 Broadway @ Argonne/Mullan FHWA-STP(U) 11/30/13 85 $ 276,301
0188 Sullivan Rd Preservation Project FHWA-STP(U) 04/01/15 0 $ 1,000,373
Traffic Projects
0159 University Road Overpass Study FHWA-CMAQ 12/01/13 70 $ 249,711
0177 Sullivan Road Corridor Traffic Study FHWA-STP{U} 03/01/14 10 $ 200,000
Other Projects
0145 Spokane Valley-Millwood Trail FHWA-STP(E) 02/15/14 0 $ 745,000
0176 ApplewayTrail COSV 10/31/13 90 $ 150,000
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 29, 2013 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
® information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Carnahan, Indiana & Sprague Street Preservation Project # 0180
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: March 27, 2012 council approved the Pavement
Management Plan Update for 2011; June 26, 2012, Adoption of the 2013-2018 Six Year TIP,
Resolution #12-003; October 30, 2012 approval of the 2013 Budget which included $2.054
million for street preservation projects in 2013; March 12, 2013 Public Hearing on the Amended
2013 TIP; March 26, 2013 Adoption of the Amended 2013 TIP, Resolution #13-003; July 30,
2013 Information RCA; August 20, 2013 awarded bid to Spokane Rock Products.
BACKGROUND: Council approved the Pavement Management Plan Update for 2011 which
included a list of recommended street preservation projects for 2013. Council also approved the
2013 Budget which included $2.054 million for the street preservation program in 2013 and the
list of proposed street segment candidates was included in the budget.
Staff prepared plans, specifications and a bid package for Phase 3 of the 2013 Street
Preservation Program, which included three road segments: Carnahan Road between 8th
Avenue and Kahuna Drive; Indiana Avenue between 200 ft east of Pines Road to Mirabeau
Parkway; and Sprague Avenue between University Road and Herald Road.
Bids were advertised on August 2 and August 9, 2013. The bid was opened on August 19 and
council awarded the project to Spokane Rock Products on August 20.
The contractor began work on Monday, September 23. The specifications required the
contractor to begin with Carnahan Road, because this street faces north and would be difficult
to pave later in the year, and next improve Indiana Ave which required close coordination with
STA for the closure of the Mirabeau Park and Ride facility. The contractor required that
Sprague Avenue not be worked on until after Carnahan and Indiana were successfully paved.
The contractor was given 35 days to complete the work at all three locations. By the end of 22
working days the contractor had completed Carnahan, Indiana, and most of the stormwater and
concrete sidewalk ramp work on Sprague Avenue.
Staff met with the contractor Monday morning, October 21, to assess the weather forecast and
determine if the grinding operations should begin Wednesday on Sprague Avenue from Vista to
Park. Staff did not want the grinding operations to begin and then not be able to pave the road
because of colder temperatures (specifications require 45°F and rising for paving operations).
Staff wanted to ensure a good, quality pavement overlay that will last as long as possible. And
leaving the roadway ground down without the asphalt overlay through the winter was not an
option. Monday morning it was determined that there appeared to be enough good weather the
following week that grinding and paving on Sprague should continue.
On Tuesday, October 22 the weather forecast for the following week changed to cooler
temperatures. The low temperature for the following Tuesday night, the night before paving was
scheduled, was forecasted to be 34°F. The high temperature for Wednesday and Thursday, the
days scheduled for paving, was forecasted to be 45°F and 44°F, respectively. This was lower
than the historical average of high of 50°F.
It was decided amongst senior staff and the contractor that the risk was too high of having
temperatures that would be too low to produce a good quality paving surface on Sprague
Avenue. We did not want to compromise the quality of the pavement. Therefore, the grinding
and paving of Sprague Avenue from Vista Road to Park Road will be postponed to next spring.
OPTIONS: Information only.
RECOMMENDED ACTION OR MOTION: Information only.
BUDGET/FINANCIAL IMPACTS: The 2014 Street Capital Projects budget may need to be
amended to account for the carryover of this paving work to 2014.
STAFF CONTACT: Steve M. Worley, PE — Senior Capital Projects Engineer
ATTACHMENTS: