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2006, 03-21 Regular Meeting72/ Tuesday, Nfarcb 21, 2006 AGENDA SPOKANE VALLEY CITY COUNCIL. SPECIAL. MEETING Council Meeting #87 CITY HALL AT REDWOOD PLAZA 11707 East Sprague Avenue, First Floor 6:00 p.m. Council Requests All Electronic Iles ices be Turned Off During Council Meeting CALL TO ORDER INVOCATION: Pastor Al l3utten, Valley Assembly of God PLEDGE OF AIJ.F.CIA.,NCE ROLL CAI.L APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GLrF..STS AND PRESENTATIONS CohiNwra.r.. 110ARD.141AISON SlINIMARY REPORTS MAYOR'S REPORT: Procl=wion: Revel Cross Month PUBLIC C0,MNl[ENTS Except where indicated below for "public comment" this is an opportunity for the public to speak, on any topic. When you come to the podium, please state your name and address for the record anti limit rernarks to three minute.. 1. CONSENT AGENDA Consists of items wnsidered routine which are approved as a group. A Councilmcmbcr may remove an item from the Consent Agenda to be considered separately. a. Following claim vouchers: VOUCi1LR LIST DATE VOUCHER its TOTAL VOUCHER AMOUNT 02-22-2006 8659-8662 598.97 02-22-2006 8655-8658 720.53 02-24-2006 8663-8671 9,629.85 03-06-200,6 8684 2i 6,325.00 03-07-2006 8685-8718 147,287.45 03-08-2006 8719-8735 46,119.17 03-09-2006 8736-8746 2,638,104.82 GRAND TOTAL 3,058,785.79 b. Payroll for Pay Pcriod Ending February 28,2006: $127,463.99 e. Payroll for Pay Period Ending March 15, 2006: 147,241.34 d. Approval of Minutes of February 11, 2006 Special Council Meeting Retreat e. Approval of Minutes of February 21, 2006 Council Study Session f. Approval of Minutes of February 23, 2006 Special Council Meting g. Appruval of Minutes of February 28, 2006 Regular Council Meeting h. Approval of Minutes of March 7, 2006 Council Study Session i. Approval of Minutes of March 9, 2006 Special Council Meriting Council :Agenda 03.2106 Regular Meeting Page I of 2 N-EW BUSLNESS First Reading Proposed Ordinance 06-006 Repealing Ordinance 05-015 in its Gttirety - Mike Connelly (public comment) 3. First Residing Proposed Ordinance 06-007 Repealing Portions of Spokane Valley municipal Code 10.30.060 - Mike Connelly (public commentl 4. Motion Consideration: Authorizing City Manger to Negotiate Agre=ement for the Sprague Corridor. Sub-area Plan - Scott Kuhta [public comment] 5. Presentation and Commentary: Update Sign Code Compliance - Marina Sukup ppublic comment) PUBLIC COMMENTS Except where indicated above for "public comment" this is an opportunity for the public to speak on any topic. When %ou came to the podium, please state your name and address for the record artd limit remarks to three minute4 ADMINISTRATIVE: REPORTS: 6. Darker Road Bid and County Memorandum of Understanding - Steve Worley/Neil Kcrsten 7. Solid Waste Update - Mike Connelly 8. Parks Master Plan Review - Mike Jackson 9. COMPREHENSIVE PLAN DELIBERATION: Confirmation of Land-Usc Strikc-through Chapter Continued Discussion of Land Use Map Changes for properties #54-68 Continued Discussion of Neighborhood Chapter Policy NP-2.1 Continued Deliberation of Neighborhood Chapter Housing Narrative Capital Facilities Chapter INFORMATION ONLY: [7hese items will not be discussed or reported upon.] 10. Community Ficunomic Revitalization Board (CERB) Memo-Steve Worlcy 11. Right-of-way and Road Obstruction Permitting procedures - Cary Driskell 12. Certification Acceptance for Federal Highway Administrative Projects -Neil Kersten 13. Specd Zone for West Valley high School - Inga Note ADJOURNMENT FUTURE SCIIED ULE Regular CounclI.Meetings are generally held 2nd and 4`a Tuesdays, beginning at 6:00 p.m. Council Study Sessions are generally held 1°, .I"a and Srh Tuesdays, beginning at 6:00 p.m. Other Tentative Upcomia 11MertineyEvenn: 7liursday, Match 23. 2006, 6:00 p.m. Special Council Meeting NOTICE: Individuals planning to attend the meeting who require special &«lat=e to accommodate physical, hear IM or od= impairments, please contact the City Gkrk at (509) 921-1000 as soon as possible w that arraogcmcnt_c may be made. Council Agenda 03-21-06 Rcbular Mccting I'Age 2 & 2 Cl p~"kan~ ;OOValley ~rROCLAXAVOW MdrCh Is Red Cross Month American Red Cross Together, roe can save a life Whereas: Each year during the month of March we formally recognize the American Red Cross and its essential humanitarian role in our community. This year, as we celebrate the 125th anniversary of the first American Red Cross, we honor the role of the Inland Northwest Chapters contribution to making Spokane Valley and America, a stronger, safer and healthier place. Whereas: For more than 92 years, the Red Cross in the Inland Northwest has led the effort to prevent, prepare for and respond to disasters. It has been the place where compassionate people freely give their time and talent to help prevent and ease human suffering among friends, neighbors, and even strangers. Whereas: 2005 presented unprecedented challenges. The year began with an almost unimaginable tsunami, a deadly event spanning an ocean and thousands of miles. The hurricanes of 2005, including Hurricanes Katrina, Rita and Wilma, dwarfed even the intense Florida hurricanes of 2004, destroying communities and uprooting families. Never have so many of our neighbors, near and far, needed the help of the American Red Cross more and in so many ways. Whereas: And through it all, the Inland Northwest Chapter needed you. The citizens of Spokane Valley made contributions to fund the cost of providing immediate relief to more than 400 victims of house fires. And you volunteered your time to help those in need. r C h ereas: Major disasters dominated the headlines in 2005, but the Inland Northwest Chapter responded to more than 100 local emergencies, assisted 300 military families and trained 16,000 people in lifesaving skills such as CPR and first aid. Red Cross volunteers were there to bring aid, information and just as importantly, comfort to those in need of it. To the Red Cross, there are no "small disasters," only neighbors in need. Whereas: The Inland Northwest Chapter - and its nearly 4,000 volunteers and donors - provide valuable tools and education to individuals, families, workplaces and schools, making us all stronger and more resilient Whereas: . As we celebrate and acknowledge the contributions of the Inland Northwest Chapter to building a better quality of life in Spokane Valley, we must also look forward and each do our part to ensure that the Red Cross remains vital, ready to help us prevent, prepare for and respond to the unknown challenges that lie ahead. NOW, THEREFORE, I, Diana Wilhite, Mayor of the City of Spokane Valley, do hereby proclaim March 2006 as `American Red Cross Month.' I urge all Americans to continue to give your time, blood and money, to make a difference in the humanitarian fabric of this community. Because when we help the American Red Cross, we help each other. IN NVITNI1SS YaMi RE OF, I have hereunto set my hand and caused the Seal of the`City of Spokane Valley to be affixed this 21 st day of March, 2006. 0 MAYOR, DIANA WILHITE CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 03-21-06 City Manager Sign-off: Item: Check all that apply: x consent ❑ old business ❑ new business p public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Approval of the Following Vouchers: BACKGROUND: VOUCHER LIST DATE VOUCHER 4s TOTAL, VOUCHER AMOUNTT 02-22-2006 8659-8662 598.97 02-22-2006 8655-8658 720.53 02-24-2006 8663-8671 ' 9,629.85 03-06-2006 8684 216,325.00 03-07-2006 8685-8718 147.287.45 03-08-2006 8719-8735 46,119.17 03-09-2006 873,6-8746 2,63 8;104.82 GRAND TOTAL 3,058.785.79 RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mary Baslington/Brad Johnson ATTACHMENTS Voucher Lists vchlist Voucher List Page: 1 02/2212006 5:02:18PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO #>c Description/Account Amount 8659 2/22/2006 000050 APA - INLAND EMPIRE SECTION 3/10/06 workshop 4 REGISTRATIONS FOR PLANNING 165.00 Total : 165.00 8660 2/22/2006 000059 DEVLEMING, MICHAEL Health care reimb. ASURIS HEALTH CARE REIMBURSI 52.97 Total : 52.97 8661 2122/2006 '000437 LIBERTY LAKE SPLASH 2/20/06 renewal SUBSCRIPTION RENEWAL FOR ON 50.00 Total : 50.00 8662 2/22/2006 000230 SPOKANE CNTY AUDITORS OFC , RECO Stmt date 2/10106 COUNTY RECORDING FEES 331.00 Total : 331.00 4 Vouchers for bank code : apbank Bank total : 598.97 4 Vouchers in this report Total vouchers : 598.97 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the seivioes rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. _ A-23 Fin a nee. Director Date Page: 1 VP 1 \ vchlist Voucher List Page: 1 0212212006 9:37:45AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO #1 Description/Account Amount 8655 2/22/2006 000322 QWEST 509-921-6787 511 B TELEPHONE CHARGES-MIRABEAh 43.01 Total : 43.01 8656 2/22/2006 000324 SCWD #3 170-0040-03 Feb '06 WATER-N. 906 PARK RD 25.52 475-1495-00 Feb'06 WATER-1508 S WOODRUFF RD 7.09 Total : 32.61 8657 2/2212006 000167 VERA WATER & POWER 0001-017753.01 METER READING 2/8/06 18.49 0008-010790.01 Feb 2/9106 METER READ 55.98 0010-003488.01 feb SGNL LT SPRAG/SULL METER3906 114.14 0011-010826.01 feb READ DATE 2113106 35.41 Total : 224.02 8658 2/2212006 000061 WILHITE, DIANA 2/17/06 reimb TRAVEL REIMBURSEMENT DATED 420.89 Total : 420.89 4 Vouchers for bank code : apbank Bank total : 720.53 4 Vouchers in this report Total vouchers : 720.53 I, the undersigned, do certify under penatty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. //2 - 2 2 --D,( , Finance Director Date ~©oy)C1 t n'1 YY1 Y Page: 1 vchlast Voucher List Page: 1 02/24/2006 11:69:51AM Spokane Valley I Ba k d n co e : apbank Voucher Date Vendor Invoice PO# Description/Account Amount 8663 2/24/2006 000221 AMERICAN PUBLIC WORKS ASSOC. 674654 POSITION ADVERTISEMENT-ENG C 2,019.00 Total : 2,019.00 8664 2124/2006 000109 COFFEE SYSTEMS INC 37828 COFFEE AND SUPPLIES 2/21/06 98.26 Total : 98.26 8665 2/24/2006 000278 DRISKELL, CARY 2/24/06 reimb REIMBURSEMENT REQUEST DATE 32.15 Total : 32.15 8666 2/24/2006 000071 GOLMAN, SUE 2123106 reimb. REIMBURSEMENT REQUEST-21231( 61.47 Total : 61.47 8667 2/24/2006 001019 HESSE, ELIZABETH refund receipt 4057 HOME PROFESSION PERMIT REFL 80.00 Total : 80.00 8668 2/24/2006 001020 SPEAR, MARK D. refund map fee REFUND 6 YEAR SEWER MAP FEE 15.00 Total : 15.00 8669 2124/2006 000404 SPOKANE VALLEY HERITAGE MUSEU M 06-102 FEBRUARY BILLING FOR LODGINC 4,241.84 Total : 4,241.84 8670 2/2412006 000419 SUMMIT LAW GROUP 29110 GEN EMPLOYMENT & LABOR ADVI 189.00 29111 MEDIATION THROUGH 1131/06 2,725.00 Total : 2,914.00 8671 2/24/2006 000167 VERA WATER & POWER 0012-004137.02 Feb ACCT #0012-004137.02 READ DATE 39.55 0013-032589.01 Feb ACCT #0013-032589.01 READ DATE 63.00 0014-004275.01 ACCT #0014-004275.01 READ DATE 23.57 0014-032971.00 Feb ACCT #0014-032971.00 READ DATE 42.01 Total : 168.13 9 Vouchers for bank code : apbank Bank total : 9,629.85 9 Vouchers in this report Total vouchers : 9,629.85 Page: 1 vchlist Voucher List Page: 2 0212412006 11:59:51AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. g Finance Director Date Ca-iKC toy- 0 ~7e: vchlist Voucher List Page: 1 03106/2006 3:27:50PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 8684 316/2006 000001 SPOKANE COUNTY TREASURER 2004 retro pay PARTIAL PAYMENT FOR 2005 ACCI 216,325.00 Total : 216,325.00 1 Vouchers for bank code : apbank Bank total 216, 325.00 1 Vouchers in this report -7~PrDVIQ-~- I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to. authenticate and certify to said claim. Finance Director Date Total vouchers : 216,325.00 Page: 1 vchlist 03107E12006 ~ 12:10:49PM Voucher List Page Spokane Valley Description/Account CENTERPLACE AIRFILTERS Total TEMPAGER ROOM ALERT 7E RACI Total : CENTERPLACE BUSINESS CARDS Total CENTERPLACE LINEN SERVICE CENTERPLACE LINENS SERVICE Total 24TH AVE & VERACREST PAVEMEI APPLEWAY-HODGES TO TSHIRLEI Total DISPLAYS Total 8TH AVENUE CONSTRUCTION MAP Total PROSEAL POUCH BOARDS Total : COFFEE & TEA SUPPLIES Total SPOKANE VALLEY PLAN REVIEW Total MAGNETIC LOCATOR W/ CASE Total : Bank code.: apbank Voucher Date Vendor Invoice PO # 8685 3/7/2006 000998 AIR FILTER SALES NW, INC. 38012 40902 8686 3J7/2006 001017 AVTECH SOFTWARE 2006022404 409,40 8687 3/7/2006 000841 BCI CREATIVE INC. 7268 40908 8688 3/712006 000918 BLUE RIBBON LINEN SUPPLY, INC. 8693952 S0028087 8689 3/712006 000796 BUDINGER & ASSOCIATES INC. M06017-1 P05351-3 8690 3/7/2006 000981 CAMELBACK DISPLAYS, INC. CityofSpoka 8691 317/2006 000863 CENTURY WEST ENGINEERING CORP. 023051 8692 3/7/2006 000386 CHARRETTE 92632989 8693 317/2006 000109 COFFEE SYSTEMS INC 37978 8694 3/7/2006 000683 DAVID EVANS & ASSOCIATES 188640 8695 317/2006 000609 GENDRONS, CO. 11228 8696 3/7/2006 001003 GEOENGINEERS 0076167 40917 40738 40872 40670 40933 40562 40934 40919 1 Amount 259.48 259.48 465.00 465.00 173.60 173.60 116.75 14.65 131.40 3,175.00 3,110.00 6,285.00 1,714.00 1,714.00 128.84 128.84 590.70 590.70 214.49 214.49 3,587.00 3,587.00 1,047.03 1,047.03 VALLEY CORRIDOR PROJ. 2/RAILR 18,300.00 Page: 1 vchlist Voucher List Page: • 2 0310712006 12:10:49PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 8696 3/7/2008 001003 001003 GEOENGINEERS . (Continued) Total: 18,300.00 8697 3/7/2006 000002 H & H BUSINESS SYSTEMS INC. 141580 COST PER COPY CHARGES 130.53 141627 COST PER COPY CHARGES 322.17 141628 COST PER COPY CHARGES 78.75 141631 COST PER COPY CHARGES 360.99 141632 COST PER COPY CHARGES 101.25 141642 COST PER COPY CHARGES 158.07 141643 COST PER COPY CHARGES 46.47 141648 COST PER COPY CHARGES 122.98 141651 COST PER COPY CHARGES 152.65 141699 COST PER COPY CHARGES 10.85 Total : 1,484.71 8698 3/7/2006 000930 HSBC BUSINESS SOLUTIONS 02140604203332 44927 DVDNCR FOR CENTERPLACE 165.00 Total : 165.00 8699 3!7/2006 000117 JOURNAL NEWS PUBLISHING INC. 27258 ADVERTISING 144.20 27260 ADVERTISING 77.25 27296 ADVERTISING 191.80 27301 ADVERTISING 30.75 Total : 444.00 8700 3/7/2006 000012 JOURNAL OF BUSINESS INC. 58232 40873- SUBSCRIPTION 38.00 Total : 38.00 8701 317/2006 001002 M & L SUPPLY CO., INC. 40911 40911 DRINKING FOUNTAIN CARTRIDGE 29.82 Tota 1 : 29.82 8702 3f7/2006 000069 MERCIER, DAVID 03101/06 Mercier AUTOMOBILE ALLOWANCE 400.00 Total 400.00 8703 317/2006 000484 MOONEY & PUGH CONTRACTORS INC. 06-001 TIME & MATERIALS TO REPAIR CH 8,655.95 Total : 8,655.95 8704 317/2006 000927 NORTH STAR CERAMIC CENTER 27054 40913 POTTER KILN REPAIR 927.68 Total : 927.68 ,le: 2 vchlist VoU he List Page: 3 03/0712006 12:10:49PM Spokane Valley Bank code : apbank Voucher Date Vendor. Invoice PO # Description/Account Amount 8705 3/7/2006 000239 NORTHWEST BUSINESS STAMP INC. 57699 40938 NAME & POSITION PLATES 21.59 Total : 21.59 8706 31712006 000652 OFFICE DEPOT INC. 324925534-002 40925 OFFICE SUPPLIES 7.39 325080187-001 CREDIT MEMO - SUPPLIES -86.83 326020283-001 40930 OFFICE SUPPLIES 139.38 326045286-001 40931 OFFICE SUPPLIES 46.31 326098973-001 40932 OFFICE SUPPLIES 816.55 40932 326098982-001 40932 OFFICE SUPPLIES 8.68 32634514-001 40935 OFFICE SUPPLIES 295.86 40935 326365405-001 OFFICE SUPPLIES 5.41 326755156-001 OFFICE SUPPLIES 92.56 326917067-001 OFFICE SUPPLIES 48.15 Total : 1,373.46 8707 317/2006 000512 OFFICETEAM 15188660 TEMPORARY EMPLOYMENT SERVI 635.25 Total : 635.25 8708 31712006 000119 PIP PRINTING INC. 1330033311 40939 BUSINESS CARDS 138.85 Total : 138.85 8709 317/2006 000494 PRO PEOPLE STAFFING SERV INC. 10,254 TEMPORARY EMPLOYMENT SERVI 1,105.60 Total : 1,105.60 8710 31712006 000019 PURRFECT LOGOS, INC. 15620 COUNCIL NAME PLATES FOR PICT 52.08 Total : 52.08 8711 3/7/2006 000415 ROSAUERS U-CITY INC. 630559 COUNCIL MEETING SUPPLIES 2.58 Total : 2.58 8712 317/2006 000709 SENSKE LAWN & TREE CARE INC. 1263404 MONTHLY CONTRACT BILLING 48,777.97 1297624 CENT.TRAIL MONTHLY CONTRACT 1,898.75 Total : 50,676.72 8713 317/2006 000323 SPOKANE COUNTY UTILITIES 0153641065364 SEWER CHARGES 167.77 016631/066631 SEWER CHARGES 27.68 Page: 3 vchli~,t Voucher List Page: 4 0310712006 12:10:49PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice PO #1 Description/Account Amount 8713 317/2006 000323 SPOKANE COUNTY UTILITIES (Continued) 017022/067022 SEWER CHARGES 78.80 0343541106428 SEWER CHARGES 62.68 0370591109325 SEWER CHARGES 62.68 Total : 399.61 8714 317/2006 000273 SPOKANE REGIONAL, TRANSPORTATIC 2006 SRTC MUNICIPAL MEMBERSHIP 34,300.00 Total : 34,300.00 8715 3/712006 000311 SPRINT SPECTRUM, L.P. 01412766643 CELL PHONE CHARGES 820.01 Total : 820.01 8716 317/2006 000516 TETRA TECH/KCM 146058 40617 TOP SOIL MIX DESIGN 12,000.00 Total : 12,000.00 8717 317/2006 001011 VANDERHOOF, ERWIN 1127106 Vanderhoof 40926 CENTERPLACE - INSTALL CARPET 225.00 Total : 225.00 8718 317/2006 000964 VOLT 14072339 TEMPORARY EMPLOYMENT SERVi 495.00 Total : 495.00 34 Vouchers for bank code : apbank Bank total : 147,287.45 34 Vouchers in this report Total vouchers : 147,287.45 I, the undersigned, do certify under penalty of perjury. that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. Z~~ 3-~ Finance Director Date - = e: 4 vchlist Voucher List Page: 1 0310812006 9:50:29AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 8719 3/8/2006 000030 AVISTA UTILITIES 090091047-2/24/06 BILLING FOR CENTERPLACE 1/23 - 7,223.93 Total : 7,223.93 8720 3/8/2006 000950 BRACCO, LISA 3/5/06 Reimb MEETING WITH STAFF TO GO OVE 28.07 Total : 28.07 8721 3/8/2006 000326 CONSOLIDATED IRRIGATION DIST, #19 2122!06 05859.0 WATER-ACCT #05859.0 37.50 Acct 06377.0-2/22/06 WATER, WATER EXCESS, FIRE LIN 51.10 Total : 88.60 8722 3/8/2006 000912 DEX MEDIA WEST 302656843 ONGOING ADVERTISING-CENTERF 91.25 Total : 91.25 8723 3/8/2006 000028 FARMERS & MERCHANTS BANK Various CREDIT CARD PAYMENTS DUE 311 7,293.39 Total : 7,293.39 8724 3/812006 000171 GEIGER CORRECTIONS CENTER 2/14106 In. date JANUARY 2006 BILL 19,169.06 Total: •19,169.06 8725 3/812006 001009 GOTHMANN, WILLIAM H. 3-2-06 Feb travel REIMBURSE FEBRUARY TRAVEL 24.34 3-2-06 Jan & Feb MEALS, TRANSPORTATION & PARI 120.99 Total : 145.33 8726 3/8/2006 000070 INLAND POWER AND LIGHT CO 94202-002 JAN 26 TO FEB 23,2006 34.26 94202-005 JAN 23 TO FEB 21,2006 112.73 94202-006 AREA LIGHTING CHARGE 180.00 Acct #94202-003 JAN 13 TO FEB 10,2006 48.54 Total : 375.53 8727 318/2006 000911 NOTE, INGA 311106 reimb. REGISTRATION FOR ADA GUIDELII 75.00 Total : 75.00 8728 318/2006 000770 OREGONIAN PUBLISHING COMPANY bill date 2/16/06 ENGINEER-DEVELOPMENT AD 803.66 Total : 803.66 8729 3/8/2006 000494 PRO PEOPLE STAFFING SERV INC. 10,057 WEEK ENDED 2/12/06-DUPPER/JOI 1,105.60 10,463 DAVID DUPPER & BRETT JOHNSOI_ 932.86 Page: 1 vchljs 0310812006 9:50:29AM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 8729 3/812006 000494 000494 PRO PEOPLE STAFFI NG SERV INC. (Continued) Total : 2,038.46 8730 3/8/2006 000257 STATE AUDITOR'S OFFICE L57828 2004 AUDIT BILLING-2/15106 5,363.00 Total : 5,363.00 8731 3/812006 000063 TAYLOR, STEVE 2115/06 request REIMS. AWC CONFERENCE & VAR 182.38 Total : 182.38 8732 3/8/2006 000663 THE SEATTLE TIMES INC. bill date 2/12/06 ENGINEER DEVELOPMENT-AD 2,423.28 Total : 2,423.28 8733 318/2006 000964 VOLT 14081754 CY FRANTILLA 12 HOURS 297.00 Total : 297.00 8734 3/8/2006 000347 WORLEY, STEVE 316106 request PE LICENSE AND VALLEY TRANSP 126.23 Total : 126.23 8735 3/8/2006 000310 WSAMA 2006 Spring Conf REGIST. FOR MIKE CONNELLY-WS 185.00 WSAMA Registration CARY DRISKELL-WSAMA SPRING l 210.00 Total : 395.00 17 Vouchers for bank code : apbank Bank total : 46,119.17 17 Vouchers in this report ~e Total vouchers : 46,119.17 I, the undersigned, do certify under penalty of perjury, that the materials have been famished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. 3 - F-0 Finance Director Date e: 2 vchW, Voucher List Page: 1 03/0912006 11:53:46AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 8736 3/912006 000686 DEPARTMENT OF LICENSING 2/17106 invoice MLS CREDIT CARD FEES FOR OCT 54.83 Total : 54.83 8737 3/9/2006 000106 FEDEX 3-363-31357 SHIPPING CHARGES FOR LEGAL C 22.87 Tota 1 : 22.87 8738 3/9/2006 000388 IRVIN WATER DIST. #6 112500.0 -3/1/06 WATER CHARGES 332.00 Total : 332.00 8739 3/912006 001023 O'DOHERTY'S IRISH PUB BBQ CATER March 7, 2006 MEALS AND GRATUITY 285.46 Total : 285.46 8740 3/912006 000512 OFFICETEAM 15227687 JULIE CHASE FOR WEEK ENDED 2 635.25 Total : 635.25 8741. 319/2006 000899 ONEEIGHTY NETWORKS 516462 STATEMENT DATE 311106 825.75 Total : 825.75 8742 319/2006 000001 SPOKANE COUNTY TREASURER Jan & Feb 2006 CONTRACT SERVICES PAYMENTS 2,633,206.36 Total : 2,633,206.36 8743 3/9/2006 000939 SPRAGUE & SULLIVAN MINISTORAGE 10722 RENT CHARGE FOR 313 TO 412 119.00 Total : 119.00 8744 3/9/2006 000167 VERA WATER & POWER 0001-031971.02 .3/1106 BILLING DATE 73.24 0001-032805.00 311/06 BILLING DATE-METER NO 6f 19.48 0002-001425.01 3/2106 BILLING DATE- 162.41 0016-007780.00 2/22106 BILLING 20.45 0018-031941.01 2/27106 BILLING DATE 49.67 0018-032752.00 2127/05 BILLING DATE 18.68 0030-031942.01 2/23/06 BILLING 52.30 0099-000005.00 2128/06 BILLING DATE 1,714.40 Total : 2,110.63 8745 3/912006 000038 WASTE MANAGEMENT OF SPOKANE 0031959-2681.5 FEBRUARY 2006 59.77 1689985-2681-3 FEBRUARY 2006 CHARGES 314.95 Page: 1 vchlist Voucher List Page: 2 0310912066 r 11:53:46AM Spokane Valley Bank code: apbank Voucher Date Vendor _ Invoice PO # aescrip_ tionlAccount Amount B745 31912006 00003$ 00 038 WASTE MANAGEMENT OF SPO AN (Continued) Total : 374.72 8746 31912006 000061 WILHITE, DIANA Jan & Feb Mileage 319106 REIM13 REQUEST 137-05 Total ; 137-95 91 Vouchers for bank code. apbank Bank total : 2,638,104.82 11 Vouchers in this report Total Vouchers, 2,636,104,82 I, the undersigned, do cortify under penalty of perjury, that tho MRtefialS have heen furnished, the serultes Tendered, ar the lahDr performed as described herein and (hat the claim is just, due and an tfnpaid abligatimi against the City c f Spokene Valley, and that I din authorized to authenticate and certify to said claim. Finance director - date co - 2 Y`-I o CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 03-21-06 City Manager Sign-off: Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Payroll for Period Ending February 28, 2006 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: Gross: $127,251.60 Benefits: $ -OX2.39 TOTAL PAYROLL: $197,463.99 STAFF CONTACT: Jason Faulkner ATTACHMENTS CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 03-21-06 City Manager Sign-off: Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Payroll for Period Ending March 15, 2006 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: Gross: $132,703.25 Benefits: $14,538.09 TOTAL PAYROLL: $147,241.34 STAFF CONTACT: Jason Faulkner ATTACHMENTS DIZAI+ T NUTE SPEC( L 1M."iUKEAT KEl TING SPOKANE OSPOKANE VALLEY IT COUNCIL CenterPlace 2"d )t Ioor Conference Room 2426 N discovery Place Spolcane Valley, Washington February 11, 2006 Attendance: 9,-00 a. m. - 3:00 p.m. Counedlnembe" Staff Diana Wi1h11)0, Mayor Dave Mercier, City Manager Steve Taylor, Deputy Mayor Nina Rcgor, ]Deputy City [Manager DRCIc ]Denenny; ouncilmem bcr farina Sukup, Community Development.Dir. Mike Do [erring, Councilmember Ken. Thompson, Finance Director Bill Oothmann, Couricilmember Mike. ConneIly, City Attorney Rich Munson, C:ouncilmernber Cary T)riske11, Deeputy City Attorney Gary Schiininels, Councilmember Mike Jackson, Parks & ROcreation 1irector Cal Walker, Police Chief Neil Kersten, Pudic Works Director Others; Tom Scholtens, Building Wicia] Mike Huffman, Valley News Herald Carol beile Branch, Public Information Officer Peter Barnes, Spokesman Review .Rob LaFontaine, Adrninistratlve lawrn Tory L,annis, Citizen Cliris Rainbridge, City Clerk Mayor'Wilhite opened the meeting at approxitnately 9;00 a.m. and dunked cveryone for coming. 1. Review 2006 Goals - Njna Re or Deputy City Manager Regor welcorlncd everyone to die meeting and explained that th is agenda item is to provide an overview of the goal, and to give council 1:110 opporlUnity to make sure i:hese are the goals they want staff to Focus on, Mayor Wilhite askted Council if they hai e proposes{ uhanges to the goals, It was Council consensus to review the gods at the June retreat, that all goals wii] remain the same now except as noted belov,Ffor goa142 - 2. Changed to read' "Concimle to monitor the alternatives for added capacil'y for the praguc Corridor by contracting with a consultant to design a strategy that would strengthen the economic viability ofthe corridor." T1tem wavy 1)rief discussion concerning some of the other goals, and Mayor WiIhite. stated she hopes to soon have another updatt ro Council concerning goal ##5 (telecommunications infrastructure). Deputy City Manager Regor a pIPtincd that Public Information Officer Branch and various stai'f-members froin al I departntonrts have been working' to make improvements to the webs ite, and that we are testing the capacity of the wehsite for upgrades, L}ep4[ty A'layor Taylor stated his preference to add Lodging Tax Coinrnittee process on the }website, and Council concurred. City Clerk Bainhridge €ndicated she would work to draft and include that information on the website. Deputy Mayo r Taylor stated he ooIJ ii.ke to see news and a time J ine of our accomplishments added if possible; to the website. Councilmember De.VIcming added he would like to eventually enable citizens to have the ability to use the website. to track projects much the saine way Fed-Ex can track a package. Building Official Scholtens explained that there is presently a contractual prob]ern with the PUJS system in dealing with firewalIs, and they are work.ing du-ou0i a]1 the problems in an attempt to get to a point whore one could set up a virtuaI system to ftack oath project. ]Director Suk4tp added that any such tracJking system would more likely be periodic updates rather than "real-time" tracking. Further discussion of other- web issues included payment by credit.card; ,ignaoj'i on forms, cost rccov y, and that some forrns (plarknuig) have been re-designed so all aipplicatiotis'caii IN' done on one page, rather tlian the previous fo4tr-sided application. CounciVStafF`Ketreat Minutes 2-11-06 .Pale 1 ors DRAFT The question of school impact fees was raised by Councilmember Gothmann, and City Manager Mercier explained that staff has submitted follow-up questions but have not yet received a response; and regarding any impact fees for parks, the Parks & Recreation MasterPlan has not yet been adopted. Mr. Mercier added that the Spokane Regional Transportation Council (SRTC) awarded a contract yesterday for a six- month study of a regional transportation impact fee system; and if we were to do that alone, the cost is typically about $250,000 for a year's time. Mr. Mercier said that many communities arc waiting to see the product of SRTC's effort to have open and informed discussion about traffic impact fees, and it will likely take another six months before we get that data. Councilmember DeVleming added that any impact fee in one area potentially takes away impact fees from other area, and Councilmember Munson added that the school district should not be considered without considering all other possible impact fees. Public Works Director Kersten added that SRTC is looking at impact fees from one jurisdiction to another and is not looking at the city to examine our upgrades; but rather where we're sending traffic into the city of Spokane, and they upgrade a road, the question is, should we pay fees to help pay for those roads. Mr. Kersten stated that there is a study being conducted to gather all the data on upgrades, which is not associated with impact fees; and added that our street plan won't be complete until December. Discussion ensued regarding the impact fee process, realtors, developers, investment tax, various types of impact fees; the cost involved and who pays for what. 2. Updated Financial Forecast -Ken Thompson Finance Director Thompson explained the three problem statements; annual projected shortfalls, multiyear financial plan, and summary of assumptions; and discussed the trend for each problem statement; and stated that while these are estimates, we should not see any substantial changes in the near future. Discussion followed concerning revenues, streamlined sales tax, where the sales tax is assessed (point of sale or according to buyer's location), kluntwood's sales tax, carryovers, and reserve balances. Mr. Thompson stated that he projects a 6% increase annually, except for public safety where the figure is 8%, and that a future goal is to stop transferring funds from the general fund to the street find. City Manager Mercier mentioned that the "service stabilization ftmd" is our rainy day fund, and his target is $5 million. He explained that although property taxes arrive twice a year, we need some funds set aside to offset for anticipated needed items or for any nonanticipated crisis; and the $2 million is from last year; that we use those funds to build the reserve, and all that is separate from the carryover. Mr. Mercier mentioned page 22 of the budget document lists all gross appropriations and all reserve funds. Continued discussion followed concerning civic investments such as City Hall, library, police precinct; needed space staff and record storage. Mr. Mercier added that the current services "snapshot" extended over six years does not assume any new employees, programs, or new category of expense; and that staff' will present Council with a business plan in June to enumerate the new cost ingredients to consider. Mr. Thompson then explained problem statement #2 - the street fund, and mentioned that when the street masterplan is complete, a better picture will be formed regarding all aspects of this fund. Concerning problem statement ##3, Mr. Thompson said that the Arterial street fund is the $1 million street bond, and once spent, it won't come back unless we sell more bonds. Concerning the residential preservation project listed under expenditures, Public Works Director Kerstcn said that staff is working on that list in conjunction with the street masterplan; that those are generally streets other than arterials so we are not eligible for state or other fund assistance; that the Transportation Improvement Plan (TIP) covers the arterials, while preservation covers the other streets. Mr. Thompson said the City is in good financial condition with projects up to the year 2011, but that the balance does decrease each year and does not show new capital projects. Finance Director Thompson reviewed the summary of assumptions and annual. projected shortfalls; mentioned some options to assist in those shortfalls such as a future utility tax for the street fund, an impact fee for parks, or keeping staff to a minimum. Discussion continued concerning impact fees, utility taxes, equitable distribution of taxes, solid waste, garbage collection, and the need for legal opinions regarding all utilities ~md what can and cannot be taxed. Council/Staff Retreat Minutes 2-11-06 Page 2 of 5 )DRAFT Mayor Wilhite called fior a recess at 10'35 a_ m, and reconventA the meeting at € 0:46 a. ill. 3. Sewer Arca 1Paveb€ ck - Neil ersten Public Work, Director KQrsten oxplaiFicd his February 6, 2006 memo rc-arcling 2006 Sewer Paveback :Program, and gave updated figares for the 2006 estimated road and drainage improvement costs table. Thereafter discussion included stortnveatcr drainages, funding to do paveback, the previous public vote not to pay for full-width paving; other projects try fend; capital phasing; the street masterplan; contingency funds atxd project overruns; coordinating projects with utility companies; the .$1 million set aside for projects; and that no projects are currently fit financial jeopardy. Mr. Kersten said that this is a "fi rst touch" and this issue will be brought back again before Council for further consideration. 4. Recreation Pro rams: Filling the Gap - Mike Jackson Parks and Recreation Director Jackson said that although Council has previously seen and discussed the accompanying PowerPoint handout, lie would like to focus can summer programs today, and asked if Council would like to expand L'heir current philosophy of having only summer progmins. Discussion followed including partnering with other groups, agencies and municipalitit=s, and the need to have a policy if that were to occur; resources to determine haC is necdcd and how to fill that need; the use-of CenterPlace for various activities but keeping in mind the building is not a recreation c,eatcr; and uses such as a.13 attle of the Bands'andlor All-City Dances. A-fter brief discussion concern i ng the duties of the recreation coordinator position, there was Council consensus to move forward to explore year-round programming. 5, T11fDL {'t'otal Maximum Daily Load) Matters -Dick Denennv, Neil 1( erstcn Below is the summary of CouaciImember Denenny's update on TNML matwrs: As a reminder, the issue is in a constant smote off]ux. DOE (DGpartment of rcoIop) has the draft TiMDL which Nvould have restricted dischtirgers too greatly and ultimately affected the plant. The dischxrgt;rs carne txugeCher and draftccd a UA (Usc Attainabi1 ity Analysis) and a rule iiia.king to force DOE to look at what is the use of the River to see what is attainable. FcAni l law allows a. process of determination is see if the standards are correct and can he met; or if there is some cause for noncompliance or a reason the standards are unattainable. The process is a complex process and takes approximawl two years. The Governor told DOE to contitct the dischLargers, and to enter into negotiations to find a compromise or some Way of meeting quality standards, and to get the additional capacity for future growth. We agreed and in good faith; set aside the 'U AA with the agreement and understanding %Vc .Cou1d stop negotiations and torne back to the UAA at any time, Daring 1N, last several ilnonths,'negotiations have progressed well, end DOE seemed to be on a path of managed implementation- A meeting %vas held approximately two weeks ago and upon review, the actual wording of the tfocumernt was very different from what DOE thouot was orally ac eed upon, so apparently there was same type of miseoinmunication among the implementers of DOE, the Attorney General's Office, dischargers, and staff. We are trying to ,der away from the recluired discharge dealing with micrograms pet- liter; and under the draft TMDL document, 10 micrograms indicates nothing was contributed to the river, and Anything above that was considerc.cl polluting the river. Mr. Kcrsl)cn indicated the current ground water level is higher than than 10 micrograms per liter. 'fen micrograms per liter is. equal to five pounds of phosphorus por day; and ixow the total is 346 pounds daily. It is estimatcd that we can remove about 2 14 pounds or 80% through technology changes. We are attcmpting to remove total pounds tll.rough rc-use and conseiimtion; and anything that would account for levels above the 10 micrograms, and that is ,vhero ue are stiff I trying to go. The goal now is to identify haC must be done, and not iust what must be done specifically tied to the l0 rrnicrograms, acrd to have this all occur ove-r a twenty-}fear period, with the idea of having another thorough review of the entire process at the ue-n ye=ar point. Each discharger wiII meet with DOE and redline the original document of what they can and cannot accept. By performing certain actions, compliance can occur. with the: help of agreeing to conservation, non-point source control an d re-use; Cat we feel the language can be. written where DOE would stipulate bat will be done and what coininittments can be made concerning performance and funding; and if not, the Gount;i I/ taFf Retreat Mimics 2-11-06 Page 3 of 5 DRAFT discharge is stopped. DOE will be part of a Memorandum Of Understanding (MOU) on what was agreed to, and it is hoped that MOU will be forthcoming in the next few weeks. The Environmental Protection Agency (EPA) has to sign off on the approvals; DOE came up with what they feel are background levels , which are not the same as natural levels. Interesting to note, EPA just signed an agreement with Idaho to allow 50 micrograms. We will have a better sense of the issues depending on what the attorneys come up with (Attorney General's Office, DOE's Attorneys, etc.). 6.7.~oning Code Analysis - Mike Connelly/Marina Sukup City Attorney Connelly explained that there are four things to keep in mind concerning the zoning code analysis, and which the City Attorney's Office and the Planning Department are working on together: 1 - this is the last year of living with a code adopted from other jurisdictions 2 - sometime in 2007, we will have a new, user friendly, short, concise. development code 3 - lots of work involved by Community Development Director Sukup and her staff and the City Attorney's office to get from 1 to 2 in its final state 4 - there will be a transition period The plan is that as of 3/31/06, we will be operating under a new comp plan and the old municipal code; and that will continue for about six to eight months until the new Development Code is finalized and made consistent with the comp plan. Attorney Connelly then reviewed his handouts describing the planned changes for the development code and municipal code. City Manager Mercier added that this new document will be a vital part of the customer service, as we will have a separate development code that we can hand to developers which will explain the planning process concisely and efficiently. 7. Annexations - Land Capacity - Mike Connelly and Marina Sukup City Attorney Connelly explained that the annexation process is easy to start if there are willing property owners; and he proceeded to explain the annexation process; that we must have an Urban Growth Area (UGA) designation and then we can file an annexation petition for that designation; there must be a population projection that exceeds capacity; that in the county projections there must be a projection that exceeds the existing land use capacity, which drives the need for an annexation; and that there should be, but does not have to be, a particular UGA identified as our UGA; which streamlines the process before the Boundary Review Board (BRB). Mr. Connelly stated there must be a capital facilities plan that demonstrates the ability to facilitate the area, and if Council wants to explore and preserve the potential to annex iti the future, he recommended certain steps to take. He explained that we need to participate in the Steering Committee and encourage them to adopt population projections which realistically estimates the population over the next 20 years; we need to make sure the Steering Committee recommends that some of the UGAs outside the city boundaries are identified as the City of Spokane Valley's UGAs, which is the process the County is working on now. He said that we should continue to promote the joint planning agreements between the County and all the municipalities. Further, the ordinance adopting the Comprehensive Plan should also identify certain things like UGAs, the population allocation, recent annexation petitions submitted by other jurisdictions, anticipated changes in County UGAs and actual changes in County UGAs which were not contemplated when the comp plan process first started. Attorney Connelly stated that there are a whole host of five-year UGAs scheduled to be considered by the County within the neat several months; that we need to keep in mind the development that has occurred; and over the next-twelve months, we should prepare Comp Plan changes that will adopt the City's UGAs outside the boundaries, adopt the population projection of the County's, adopt the capital facilities plan that will state we can service the new to-adopt UGAs, that we can service and pay for them; and then a twenty-year plan to identify public works projects. If want the opportunity to annex, Ni 1r. Connelly recommended those steps be followed. Mr. Connelly will send a memorandum to Council later, describing the steps mentioned above. Community Development Director Sukup explained the issue of population projections and UGAs. She stated that there are estimates that the population will grow between 1.5 and 2.5% annually over the next 20 years; that granted to us was an increased population of 20,666; that we will need additional space over the year for between 8,000 and 35,000 residents in excess of the projected 20,666 figure. Ms. Sukup Council/Staff Retreat Minutes 2-11-06 Page 4 of 5 DRAT 1' also reviewed her accompanying; map and chart showing City of Spokane Valley's Land Capacity analysis, and she mentioned that the southeast UGA contains some of the area that Liberty Lake wants. Ms. Sukup explained that the population allocation we asked for was based on the capacity we identified. The comp plan states that we if grow at these other rates, we will exceed that amount by 8,000 to 35,000 that we will need space for, which means we could need more area. Discussion followed on the population projection number/percentage/range, the various UGAs shown on the map and the pros and cons of each section including serving the areas. Councilmembers stated their preference for the mid- range number, and Ms. Sukup added that the population adjustments can be made every five years. Deputy Mayor Taylor stated that he feels more study and research is needed on each UGA so council can determine which UGAs they want to consider. Mayor Wilhite called for a break at 2:06 p.m. and reconvened the meeting at 2:15 p.m. 8. Customer Service Program - Nina Rep_or Deputy City Manger Regor explained that Customer Service has been an area of emphasis since, or even prior to incorporation; and that emphasis on customer service is reiterated as we hire additional staff; but a challenge was how to define "customer service" in order to articulate the customer program to staff. Ms. Regor explained that the accompanying Customer Service Program shows the proposed changes, including the definition of customer service; and that this continues to be a work in progress. She explained about the change in organisational structure, and that the additional positions of the Human Resource Analyst and the Public Information Officer will help solidify the internal structure, along with the added capacity of new traffic engineers; that we work to keep the employees well-trained, and the focus in the corning year will be implementing regulations from the comp plan and work on the development code, all of which will aid in the customer service. Mr. Mercier added that employees are i' genuinely trying to make things easier for our customers; they know from working with their customers what does and does not work; and that staff has the best of motivations in their suggestions for change. Discussion followed concerning; employee recognition opportunities such as the recent employee dinner; police assessment opportunities and number of complaints, the demeanor of those complaints and what occurs in the reality of the assessment of those complaints; that it is valuable at times to do surveys; that perhaps another formal review should be considered; the benefits of cross-training; highlighting those individuals who take the extra steps or make the extra effort; awards banquets with SCOPE; and honoring those who volunteer their time. 9. Informational Memo: 2006 Workplan. This item was for information only and was not discussed. Other Business: Mr. Mercier asked everyone to consider possible dates for the June retreat. There being no further business, the meeting was adjourned at 2:45 p.m. ATTEST: Christine Bainbridge, City Clerk Diana Wilhite, Mayor Council/Staff Retreat Minutes 2-11-06 Page 5 of 5 Revised Draft NIINUTES CITY OF SPOKANE VALLEY CITY COUNCIL STUDY SESSION Tuesday, February 21, 2006 Mayor Wilhite called the meeting to order at 6:05 p.m., and welcomed everyone to the meeting Present: Councilmembers: Staff: Diana Wilhite, Mayor have Mercier, City Manager Steve Taylor, Deputy Mayor Mike Connelly, City Attorney Dick Denenny, Councilmember Marina Sukup, Community Development Dir. Mike DeVleming, Councilmember Greg McCormick, Planning Manager Bill Gothmann, Councilmember Steve Worley, Senior Engineer Gary Schimmels, Councilmember Ring Bingaman, IT Specialist Chris Bainbridge, City Clerk Absent: Rich Munson, Councilmember Others: approx 4 citizens City Clerk Bainbridge called roll; all Councilmembers present except Councilmember Munson. It was ►no etl, seconded, and unanimously approved to excuse Council member Mimson from tonight's meeting. COATPREIEENSIVE PLAN DE.LTSEIZATION There was Council consensus to make the following changes: Strike-through Transportation Chapter Page 26: Abbreviations: Councilmember Gothmann and Community Development Director Sukup will meet to determine what those abbreviations stand for, and Director Sukup will add those to the glossary. Page 22: Director Sukup will work to see if she can enhance the map to make it easier to read. Council consensus to add the aviation maps to the chapter. The February 21, 2006 memo from Director Sukup states that SRTC recommended the following change, and Council concurred: • Shared-use Mtflt; use Path: A bikeway physically separated from motorized vehicular traffic by an open space or barrier and either within the highway right-of-way or within an independent right-of.--way. Shared Multi- use paths may also be used by pedestrians, skaters, wheelchair users, joggers and other nonmotorized users. The legend on Map 3.2 will be revised accordingly. February 21, 2006 memo from Steve Worley and Neil Kersten regarding Additional Proposed Arterial Street Plan Revisions, recommended the following suggestions for changes to the Arterial Street Plan and accompanying map, and Council concurred: • Evergreen Road - Sprague Avenue to Indiana Ave.: from Minor Arterial to Principal Arterial (Evergreen Road south of Sprague Avenue remains as minor arterial) • Sullivan Road-South City Limits to Appleway: from Minor Arterial to Principal Arterial • 4d' Ave. Dishman-Mica Rd to Sullivan Rd: Classify as Collector (previously recommended removing that classification.) Minutes Study Session 02-21-06 Page] of 4 Approved by Council Revised Draft • Empire Way-City limits to Pines Road (S.R 27): Classify as Collector (previously recommended removing that classification.) • University Road-Montgomery Ave to Trent (SR 290): Classify as Collector. (previously recommended classified as local access street. Upon completion of the Bridging the Valley Project and the connection of University Road to Trent is closed, this issue can be re-visited.) Strike-through Fconornic Development Chapter Page 11: Council consensus to accept yellow highlighted area as shown. Page 17, EDP 1.9: Change from "support" to "encourage." Page 18: EDP 5.3: Change "continues" to "continued." Natural Environment Chapter it was mentioned that staff continues from the February 9, 2006 meeting, to work on some aspects of this chapter, including amending the `Note to Reader" and some legal pending research. Staff will bring those issues back at a later date for Council consideration. Housing Chapter: Goals and Policies GOAL HG-1: Change "all" to *'the." HP 1.1: Delete the word "all." HP 1.2: Change to read: "Strive to eliminate unnecessary time delays and expenses." HP 1.3: Change to read: "Establish development regulations and incentives te-e a*d- for greater diversity of housing types, -aid costs, and designs that may include •a kimited-tboniis density incentives, clustering, and transfer of development rights." liP 1.4" Change to read: "Encourage mixed-use residential/commercial development in designated ear i 4 areas throughout the City with the use of developer incentives and design standards." GOAL HG-2: Change to read: "Encourage the use of affordable housing initiatives of regional organisations with a record of providing safe and affordable housing." EIP 2.1: Change the word "support" to "encourage." HP 2.2: Changc to read: "Target appropriate resources in low income areas identified by the US Census Bureau." HP 2.3: Change to read: "Encourage homeownership initiatives which could include housing cooperatives and lease-purchase ownership." HP 2.4: Change "support" to "Encourage." HP 2.5: Change to read: "Encourage the referral services of appropriate agencies in assisting individuals and families of modest means." GOAL HG-3: Change to read: "Encourage meeting the housing needs of special populations, including the elderly, mentally ill, victims of domestic abuse, persons with debilitative conditions or injuries, and the homeless." Minutes Study Session 02-21-06 Pape 2 of 4 Approved by Council: Revised Draft HP 3.1.: Change to read: "Assist local service organizations and self-help groups obtain funding that supports Goal H03." HP 32: Change to read: '`)insure that access to special needs housing is provided in a manner consistent with fair housing laws." HP 3.3: Change to read: "Coordinate city actions with local agencies and shelter providers t:o address homelessness." Ml' 3.4: Change to read: "Make periodic assessments of housing needs." KP 3.5: Change to read: "Encourage the location of new facilities for the special populations defined above, within one-quarter mile of transit corridors." Mayor Wilhite called for a short recess at 7:34 p.m. and reconvened the meeting at 7:40 p.m. Neighborhood Chapter: Gdals and Policies: After discussion of Goal NG-1, including the idea of two different plans (the Comprehensive Plan and a Neighborhood/sub-area plan), Councilmember DeVleming suggested having one chapter combining housing and neighborhoods, rather than having a separate neighborhood chapter; followed by brief discussed of Goal NG-2 compared to the new verbiage of HP 1.3. NiP 2-.17~ Council discussed changing the last part of the sentence to read: "...impacts associated with 0 arterials, freeways, and rail corridors" instead of high intensity transportation and freight corridors. However, Mr. Mercier asked how this policy relates to the re-construction of Barker Road and to the Michael Freedman. concept of bringing multi-family housing next to streets and parkins lots along the Sprague Corridor. Deputy'Mayor Taylor suggested deleting the policy entirely, and Councilmember Denenny said this policy is duplicated in the Land Use Chapter. There was no consensus concerning this policy as this discussion turned to whether to have a separate neighborhood chapter. Councilmember Gothmann stated that he feels there is strong community support to have a separate neighborhood chapter; that those goals were proposed by a committee formed by the Planning Commission to determine the contents of the neighborhood chapter, which committee was comprised of a diverse group of citizens, and that several sections of the housing chapter were. moved to the neighborhood chapter based on their recommendations. Lengthy discussion continued including debate over whether goals NG-1 and NG-2 conflict; the definition of a neighborhood, and whether or not to have a separate neighborhood chapter. Councilmembers Schimmels and Gothmann voiced their preference to retain the neighborhood chapter; Deputy Mayor Taylor stated his preference for amending it or replacing it; and other councilrnetnbers stated that several policies and goals such as NP 2-1 and LUG 1 appear to be duplicates. Suggestions included keeping the two chapters (housing and neighborhoods) separate; combining the two by re- writing the goals to ensure there are no duplications yet the concerns are all addressed; and having a neighborhood section under Land Use. It was determined that Council will continue to look at these issues and this will be brought back at the March 7 Council meeting. In addition, staff will research the number of public comments received regarding the neighborhoods chapter. Minutes Study Session 02-21-06 Page 3 of 4 Approved by Council: Revised Draft There being no hirther business, the meeting adjourned at 8:50 p.m. Diana Wilhite, Mayor ATTEST: Christine Bainbridge, City Clerk Minutes Study Session 02-21-06 Page 4 of 4 Approved by Council: DRAFT ' ~iv~r1~~~U7 L s City of Spokane Valley City Council Special Meeting City Hall Conference Room, Second Floor February 23, 2006 6:00 p.m. Deputy Mayor Taylor called the meeting to order at 6:03 p.m., and welcomed everyone to the special meeting Attendance: City Staff. Steve Taylor, Deputy Mayor Dave Mercier, City Manager Dick Denenny, Councilmember Nine Regor, Deputy City Manager Mike DeVleming, Councilmember Greg McCormick, Planning Manager Rill Gothmann, Councilmember )`Mike Jackson, Parks & Recreation Director Gary Schimmels; Councilmember Carolbelle Branch, Public Information Officer Chris .Bainbridge, City Clerk Absent: Diana Wilhite, Mayor Rich Munson, Councilmember Others: Mike Huffinan, Valley News Herald; 3 other citizens ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present except Mayor Wilhite and Councilmember Munson. It was moved by C'otmcilinember Gothinant, seconded, and tmanimously agreed to excuse Wayor 071hite and Councihnetnber Munson from tonight's ineeting. UTILITIES Strike-through version: Councilmembers came to the following consensus on the Utilities Strike-through Chapter: Although it was mentioned that Vera Utilities will be changing its official name in the near future, it was determined to wait until the change is official, and then make the necessary changes through the Comprehensive Plan as scrivener's errors, with no further council action needed. PUP 3.11 remove "1995" and replace with the word `'current." It was moved by Comicihnember DeP7endng, seconded and unanimously agreed to accept the strike- through chapter as amended. It was also determined that Council will address any wrap-up issues with the Natural Environment chapter at a later date. PARKS & RFC After deliberation, Councilmembers reached the following consensus: Staff will work to draft goals and policies dealing with arts, and add that to the strike-through chapter for council review at the March 21 meeting. Goals & Policies (Correct the tabs where appropriate; change "throughout Spokane Valley" to "within Spokane Valley'). GOAL PRGA.: remove the word "all;" and substitute the word "Build" for the word "Provide." PRP 1.1: delete the words "and support" PRP 1.2: Add after school districts, "and other appropriate entities." PRP 13: Change to read: "Invite public participation through a variety of methods." Meeting Minutes; 02-23-2006 Page 1 of 3 Approved by Council: DRAFT PRP 1.4: Remove the phrase: "Interagency Committee for outdoor recreation and other." PRP 1.5: Change to read: "Coordinate the development of citywide recreation opportunities." GOAL P.RG-2: Begin sentence with "Based upon available budgetary resources, plan, acquire, develop; and maintain within Spokane Valley, a system of PRl' 2A: Change to read: "Work to develop it system of park facilities that meets applicable standards." P.RP 2.2: Change to read: "Develop a plan for each park facility before committing to any major use of the site." PRP 2.3: Remove the word "effective," take out the bullets, and use commas instead. GOAL PRG-3: Change to read: ".Based upon available budgetary resources, plan, acquire, develop, and maintain. PRP 3.1: Change to read: "Collaborate with other cities, school districts, and sports organizations in the region to develop a system of sports fields, sports field complexes, and aquatic facilities to'serve the needs of Spokane Valley residents." PR.P 3.2: Change to read: "Periodically access recreational facilities in Spokane Valley." PRP 3.3: Change to read: "Seek grants, private land donations, and other funding sources for land acquisition and recreational facilities' development." GOAL PRIG 4: Change to read: "Based upon available budgetary resources, promote, develop, operate, and maintain a comprehensive trail/bicycle system within Spokane Valley that provides non-motorized travel (walking, bicycling, skating, and horseback riding) to meet city residents' recreation, fitness, and commuting needs." PRP 4.1: Change to read: "Strive to develop a network of regional trails and bik=eways within Spokane Valley that will interconnect population centers, community facilities, work places, neighborhoods, recreational opportunities, and natural green spaces." PR.P 4.3: (tab over). Change to read: "Work with individuals, businesses, private developers, public agencies and other entities to incorporate trails and bikeways, where feasible." GOAL PRG-5 (tab over). Change to read: "Identify, evaluate and preserve as open space, selected undeveloped lands within Spokane Valley." PRP 5.1: Change to read: "Where practical, link open space lands into an interconnected system." Move and renumber this policy to PRP 4.4; then renumber remaining polices. PRP 5.2: Change to read: "Participate in coordination efforts with local, state, regional, and federal agencies to protect open space. lands, complement acquisition programs, and maximize resource potential. PRP 5.5: Move and re-number as PRP 2.4. PRP 5.6: Remove the words "handicapped persons" and move and re-number as PRP policy 2.5. Meeting Minutes: 02-23-2006 Page 2 of 3 Approved by Council: )RAIN .T' 1 Deputy N9ayor'faylor called for a short recess at 7:30 p.m. and reconvened the meeting at 7:37 p.m. ~ J Pirks and Recreation Narrative Page '1: Change the title and the first line, to read "Parks, Recreation, and the Arts." Page 1, first paragraph, third line, change to read: "This chapter provides infbrtnation and direction on park issues, and identifies future park and recreation needs." Page 5, fifth bullet, second line, omit the word "oP' so it would read: to screen of the facility or activities." Page 7, second line, change to read: "Provide access to playgrounds and picnic facilities." Page 7: Delete "Green belt, open space and linear parks should be developed to the following standards:" through and including the following four bullets. It was noted that the March 7, 2006, Council tneeting agenda will include the Housing and Neighborhood narrative sections, any wrap-up items, strike-out versions previously distributed, and. if time allows, the Capital Facilities Chapter. There being no further business, the meeting adjourned at 7:50 p.m. ATTEST: Diana Wilhite, Mayor Christine Bainbridge, City Clerk Meeting Minutes: 02-23-2006 Page 3 of 3 Approved by Council: Draft NTIFINTUYTE S City of Spokane Valley City Council Regular M=eeting Tuesday, February 28 2006 Mayor Wilhite called the meeting to order at 6:00 p.m., and welcomed everyone to the 86`x' meeting. Attendance: Diana Wilhite, Mayor Steve Taylor, Deputy Mayor Mike DeVlcming, Councilmember Bill Gothmann, Councilmember Gary Schimmels, Councilmember Rich Munson, Councilmember Dick Denenny, Councilmember City Staff. Dave Mercier, City Manager Nina Regor, Deputy City Manager Cary Driskell, Deputy City Attorney Ken Thompson, Finance Director Marina Sukup, Community Development Director Tom Scholtens, Building Official Carolbelle Branch, Public Information Officer Mike Jackson, Parks & Ree Director Chris Berg, Code Compliance Officer Bill Schultz, Code Compliance Officer Greg McCormick, Planning Manager Neil Kersten, Public `Yorks Director Morgan Koudelka, Administrative Analyst Greg "Bing"Bingaman, IT Specialist Chris Bainbridge, City Clerk INVOCATION: Pastor Stan Fludson, Spokane Valley Adventist Church gave the invocation. PLEDGE OF ALLEGIANCE Mayor Wilhite led everyone in the Pledge of Allegiance. ROLL. CALL City Clerk Bainbridge called roll; all Councilrnembers were present. APPROVA-L OF AGE\Tl)A City Manager Mercier requested that agenda item 6a be added as a motion consideration to aut=horize a partial payment of monies owed to Spokane County regarding the Law enforcement contract. It was moved by Councilmember iWunson, seconded, and unanunously passed to acid Crew agenda item 6a. It was then moved by Deputy Alayor Taylor, seconded and tntanitnously passed to approve the amended agenda. 1t11'1'RODTJCTION OF SPECIAL GUESTS A.r\TD PRESENTATIONS Mayor Wilhite recognized several students from University High who were attending tonight in partial fulfillment of a class requirement; and also the members of Boy Scout Troop 485. COIV.IAIITTEE, RO.AXW, LIAISON SUNEIIARY R-EPORTS Councilmember DeVlemina: reported that he attended the 911 Board meeting where soffiv re technology was discussed concerning a problem of the current software not being able to support the 911 system in another few years, and the need to buy other equipment at an expense of approximately $3 million. Councilmember Munson: stated that he attended the E?inancial Audit Exit Interview, and that the auditors' report was very positive. Councilmember Gothmann: said that he attended a Spokane Regional Health District conference; he attended a Weed and Seed meeting; attended a Chamber of Commerce meeting where they discussed the Council's previous discussion on the neighborhood chapter of the comprehensive plan and of the Chamber's preference to keep the chapter in the Plan; and that he attended a SNAP (Spokane Council Meeting: 02-28-06 Page l of6 Approved by Council: Draft Neighborhood Action Program) Board meeting, which discussed partnering with Spokane Mental Health concerning low cost units. Deputy Mayor Taylor: explained that he also attended the Auditor's Exit Interview; and he met with Washington State representatives from the Department of Ecology concerning wastewater issues. Councilmember Denenny: reported that he attended the Flealth Board Meeting where they are working on a format for evaluations of their CEO (Chief Executive Officer); he attended a meeting with the Itegional Director of the DOE (Department of Ecology), where the discussion was productive and he feels we will see new draft documents within the next few weeks. Councilmember Schimmels: said he attended a Solid Waste Comp Plan update meeting; the light rail open house last week; and also spent an afternoon at Adams School with the student body during their citizenship awards program. MAYOR'S REPORT: Mayor Wilhite extended thanks to Deputy Mayor Taylor for presiding over last week's meeting; that while she was away she had the opportunity to rneet with the Mayor of Austin, Texas; that she attended the Economic Development Council meeting; the Chase Youth Commission meeting regarding America's Promise and that they plan to make a presentation later to Council; and she also attended the Auditor's Exit Interview; and expressed tier appreciation to the Finance Department for a terrific job, mentioning that the auditors were duly impressed. PU'BL[C COALNMNTS Mayor Wilhite reminded everyone that any comments given tonight concerning the Comprehensive Plan will not be part of the record for the comp plan without written statements; that comprehensive plan comments can only be part of the record if in written format or given at any of the public hearings designated for the Comprehensive Plan, and she urged people to attend the March 9"' public hearing scheduled for that purpose. Mayor Wilhite invited general public comments. Gail Stiltner, 10119 E. 44'x' Avenue: voiced her concerns about neighborhoods and spoke of her desire to keep the neighborhood chapter as a separate chapter. Dave Olson, 8808 E 44'b Avenue: voiced his concern about neighborhoods and stated citizens' voices and opinions should never be silenced; and urged keeping the neighborhood chapter as a separate chapter. Pete Miller, 1.8124 E Mission: explained that after months of citizen input, the Planning Commission made the recommendation to include the neighborhood chapter in the comp plan, and she feels the chapter should remain as a separate chapter. Diane Fritz, 4621 S BwT Road: said that neighborhoods are comprised of citizens; and council is here to help citizens; and she reminded Council that they are supposed to be working for the citizens. Marv bollard. 17216 E Baldwin Avenue: thanked council for all their hard work; encouraged council to recognize all the hours citizens worked to give meaningful contributions to the comp plan; extended her belief to keep the neighborhood chapter as is, and handed in her written comments to the City Clerk. Fred Beaulac, 3824 S Sundown Drive; and member of the Planning Commission, read his statement concerning his desire to keep the neighborhood chapter as is, and handed in his written statement to the City Clerk for the record. Jerry Leise, C. 125 6'r' Street, Spokane: spoke concerning the recent sign ordinance, says the city is not business friendly, that signs are needed to promote businesses, the ordinance infringes upon free speech, and suggests modifying the ordinance to allow temporary and freestanding signs, perhaps with permits. Council Meeting: 02-28-06 Page 2 of 6 Approved by Council: Draft Philip Rudy, 5647 E Fruithill: explained that he has an office at 720 N Argonne, that someone recently drove into his building; that fortunately no one was hurt, and he thanked the Sheriff's Office, Police Department, and State Patrol for their response to the incident, that the perpetrator was taken to jail but was later released; that he feels the enforcement arm in the community is strong but the justice system needs help as the man who was released had four court dates for other offenses, and that Dr. Rudy is interested in tonight's court report. James W Pa.ntaleo E 10414 Holman Road: regarding the neighborhood chapter; said if this chapter merges into another section, there won't be a neighborhood program at all as it will be lost. Mayor Wilhite invited further public comments; no further comments were offered. 1. CONS>✓PVf AGENDA Consists of items considered routine which are approved as a group. A Councilmember may remove an item from the Consent Agenda to be considered separately. a. Following clairn vouchers: VOUCEILR LIST DATE VOUCHER 4s TOTAL VOUCHER AMOUNT February 10, 2006 8575-8617 $162,993.85 February 15, 2006 8618-8654 $609,354.31 GRAND TOTAL $772,348.16 b. Payroll for Pay Period Ending February 15, 2006: $146,775.99 c. Approval of Minutes of February 9, 2006 Special Council Meeting d. Approval of Minutes of February 14, 2006 Regular Council Meeting ~.l It was moved by .Depzdy Mayor Taylor, seconded by Councilmember DeVlenting, and unanimously agreed to approve the consent agenda. NEW BUSINESS 2. Second Readini Proposed Ordinance-06-002, Amending Airport Overlay Zone - Marina Sukup After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Taylor and seconded by Cotincibnember DeP7enring, to approve Ordinance 06-002. Community Development Director Sukup mentioned that nothing in the ordinance has changed since the first reading, however, the lower shaded portion of the map will be removed, which is zoned 3 in the land use compatibility, it showed 20° from the centerline of the runway rather than 30, that will be removed; as that was the recommendation of the Planning Commission. Council stated no objection. Mayor Wilhite invited public comment; no comments were offered. After council commended staff's work, the vote was taken by acclamation: In Favor: Unanimous. Opposed: Drone. Abstentions: None. Motion carried 3. First Readina Proposed Ordinance 06-003 Amendinfz Certain Sections'Numbered 14 of the Interim Zoning Regulations - Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy iWayor Taylor- and seconded by Councilmember Munson, to suspend the rules.and approve ordinance 06-003. Deputy City Attorney Driskell explained that this is a housekeeping issue and cleans up some things the City has already superseded, and the amending will make the Code more consistent. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In .Favor:: Unanimous. Opposed: None. Abstentions: None. Motion carried Council vieeting: 02-28-06 Page 3 of 6 Approved by Council: Draft 4. First Reading Proposed Ordinance 06-004 Amending SVMC Nuisance Requirements Sections-Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Taylor and seconded by Councibnember ilfunson, to suspend the rules and approve ordinance 06-004. Deputy City Attorney Driskell explained that staff found a duplication of the code and therefore, this ordinance moves junk vehicles with the rest of the nuisances. Attorney Driskell added that he also has a recommendation to amend page 2, definition of "Determination of compliance" so that it would read: "means a written statement from the director that the direeteF MS Fe a ed- evidence exists to determine that the violations(s) has been sufficiently abated as to the nuisance violations(s) stated in the voluntary compliance agreement, fietiee of , or notice and order. Mayor Wilhite invited public comment; no comments were offered. It was moved by Councilmember Denennv and seconded by Councilmember Gothmann, to amend the motion to include the amended language of the definition os presented. Vote to amend the motion: In Favor: Unanimous. Opposed: None. .Abstentions: None. Motion passed to amend the motion. Vote on the amended motion: In Favor: Unanimous. Opposed: Arone. Abstentions: None. Motion carried 5. First Reading Proposed Ordinance 06-005 Amending SVMC Code Compliance Sections- Cain Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Taylor and seconded by Councilmember Munson, to suspend the rules and approve ordinance 06-005. Mayor Wilhite invited public comment; no comments were offered. Attorney Driskell explained that this ordinance refines the code compliance tools for items such as notices of violation so that all complaints are treated equally. He mentioned that a similar change needs to be made to this ordinance's definition of "determination of compliance" so that it reads: "means a written statement from the C-i4y-director that evidence exists to determine that the violations(s) has been sufficiently abated as to the nuisance violations(s) stated in the voluntary compliance agreement, , notice and order or stop work order." It was moved by Councilmember Munson, seconded, and unanimously agreed upon to amend the motion to include the amended language of the definition as presented. Vote on the amended motion: In Favor: Unanimous. Opposed.- None. Abstentions: Norte. Motion carried 6. Motion Consideration: Spokane County Service Agreements - Morgan Koudelka It was moved by Councibnember A9imson and seconded by Deputy _"(.'or Taylor, to approve and authorize the City Manager to execute the following agreements: Animal Control, District Court, Hearing Fxaminer, Jury Management, Pre-Trial, Prosecution, and Public Defender. Administrative Analyst K_oudelka explained that no changes have been made to the agreements since his last overview, and the agreements are now being presented for approval consideration. Councilmember Munson mentioned the need to improve the pet licensing program so the City's cost can be reduced; and Mr. Koudelka mentioned the revenues are factored in and do reduce the cost, but to allow flexibility, that level of detail is not included in the contract, adding that Animal Control is working to bring in additional revenues. Mayor Wilhite invited public comment. Tony Lvanis, 10626 r En pire: suggested regulating the city's cost of animal control through an ordinance rather than pay all the money. Mayor Wilhite invited further public comments; and no further comments were offered. Several council members mentioned they appreciate staffs work with these agreements, including the relationship with and work from County staff. Vote by Acclamation: In Favor: Unanimous. Opposed: Alone. Abstentions: None. Motion carried It was moved by Councilmember Munson and seconded, to authorize the City Manager to make a partial payment on our 1mv enforcement contract. Mr. Mercier mentioned that this is one of the contracts subject to settle and adjust; that the recent arbitration decision for the deputies association payroll was rendered, so the settle and adjust for 2005 is $1 million; he mentioned that the County is not in position to verify Council Meeting: 02-28-06 Page 4 of 6 Approved by council: Draft actual expenditures, but there is an extensive amount of money now owed to the County; that they have isolated a portion belonging to 2004 amounting to $225,000, and the County asked for a down payment. Mr. Mercier said he would appreciate having the range of up to $225,000, and stated we are still likely to owe them another $800,000; but issuing the first payment demonstrates a good faith effort on our part. Mr. Mercier also stated that this adjustment was anticipated. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Fm,or: Unanimous. Opposed: None. Abstentions: None. Motion carried PUBLIC COAUNWATS Mayor Wilhite invited general public comments. Jennie Willardson, 12722 r 23", 99216; extended thanks to Councilmembers Gothmann and Schimmels for supporting keeping the neighborhood chapter in the comp plan last week; and said that if the chapter is removed, it gives the impression Council is not interested in neighborhood plans. Mary Pollard, 17216 E Baldwin Avenue: said she feels there needs to be a transportation study of Greenacres; she mentioned the need for a study and to look at the plans for the running path, the bridge, and access to the Centennial Trail; she also voiced her concern and urged Council to pass a construction ordinance to deal with allowed hours of construction and noise issues. Mayor Wilhite invited further public comment; no further comments were offered. Mayor Wilhite called for a recess at 7:12 p.m., and reconvened the meeting at: 7:24 p.m. ADMINISTRATIVE REPORTS: 7. State of the Court Report - Judge Padden and Judge Derr Deputy City Attorney l-riskell introduced Judge Padden and Judge Derr, and Judge Padden introduced Judge Walker and Tami Winn of the DUI Court, who all participated in the presentation of the PowerPoint presentation, which presentation discussed the Friendship Diversion Services Day reporting Program, the DUT Court's Intensive Supervision Program, and phases of the treatment programs. 8. Draft Environmental Impact Statement for the Spokane Rcaional Light Rail Proiect Neil .K.ersten, Steve Worley, Greg McCormick Planning Manager McCormick explained that regarding the DEIS (Draft rnvironmenuil. Impact Statement) for Spokane Regional Light Rail Project, staff performed a review of the document and developed the accompanying list of comments and questions regarding the information provided in die LEIS. Mr. McCormick said that comments are due to STA (Spokane Transit Authority) no later than Friday, March 3, and they seek council direction on the method to provide the comments to the STA. Several Councilmembers commended staff on a very thorough review and agreed it would be beneficial to get the comments to STA by the due date. Councilmember Munson indicated he would be willing to hand deliver the comments to tomorrow's STA meeting. Council concurred. 9. Proposal to Amend 2006 Transportation Improvement Plan -Neil Kersten Public Works Director Kersten explained the need to amend the 2006 Transportation Improvement Program (TIP), that of the three grant projects as noted on the February 28, 2006 Request for Council Action form, the City was not successful in the grant process, so those will be removed from the TIP and folded in future years; and to further amend the 2006 TW to include projects that were not completed in 2005 and have been carried over to the 2006 construction year; and for those added 2006 projects. Mr. Kersten mentioned that a public hearing on this matter is scheduled for April 25, 2006. 10. Code Compliance Report - Chris Berg/Bill Schultzrforn Scholtens Building Official Scholtens, and Code Compliance Officers Berg and Schultz went through the Power.Point presentation explaining the process behind several examples of code compliance; after which Council Meeting: 02-28-06 Pave 5 of 6 Approved by Council: Draft Councilmembers gave staff hearty kudos for working to resolve these large code violation/compliance cases. Other business: Mayor Wilhite reminded everyone that the March 7 Council meeting is a study session for comprehensive plan deliberation, and that a public hearing on any aspect of the Comprehensive Plan is scheduled for Thursday, March 9 in the Council chambers. Councilmember DeVleming voiced his preference that staff be sure to spell out all acronyms in their documents as while some are familiar, many are not. There being no further business, it was moved by Councilmember Munson, seconded, and Lmanimously agreed upon to adjourn. The meeting adjourned at 8:40 p.m. ATTEST: Christine Bainbridge, City Clerk Diana Wilhite, Mayor Council Meeting: 02-28-06 Page 6 of 6 Approved by Council: Draft YlLNUTLS 1 CITY OF SPOKANE, VALLEY CITY COUNCIL STUDY SESSION Tuesday March 7, 2006 Mayor Wilhite called the meeting to order at 6:00 p.m., and welcomed everyone to the meeting. Present. Cotmcilmembers: Staff: Diana Wilhite, Mayor Dave Mercier, City Manager Steve Taylor, Deputy Mayor Nina Regor, Deputy City Manager Dick Denenny, COuncilmember Marina Sukup, Community Development Dlr. Mike DeVleming, Councilmember Greg McCormick, Planning Manager Bill Gothmann, Councilmember Scott Kuhta, Senior Planner Mich Munson, Councilmember Mike Jackson, Parks & recreation Director Gary Sehimmels, Councilmember Mike Connelly, City Attorney Mike Basinger, Associate Planner Carolbellc Branch, Public Information Officer Itob LaFontaine, Administrative intern Greg, "Bing" Bingaman, IT Specialist Chris Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present. Agenda Topics rr 1~ Council Deliberation on Draft Comprehensive Plan 1. Confirmation of Chapter strike-through versions: Introduction Chapter, strike-through version: Planning Manager McCormick brought Council attention to the added goal quid policy on the last page of the strike-through version. IP-1 Policy: Council consensus to omit the word "all." It )vas ntoved by Councilmember ilfunson, seconderd, and unanimously agreed to accept the strike-out version of the Introduction Chapter as amended. Natural Environment , strike-through version Page 28, correct the typographical error on NEG-10, so the word reads "endeavor." Page 9, \zot:e to Reader: It was agreed to include in the note to readcr, that the Shoreline MasterPlan is from page 9 through page 26. It )vas moved by Councilmember Schimmels, seconded, and unanimously agreed to accept the strike-out version of the Alatural Environmental Chapter as amended Parks and Rec & The Arts: It ivas moved by Co:ntcilmember DeP7erning, seconded and unanimously agreed, to accept the amended .strike-through version of Parks, Recreation and the Arts. 9.4 The Arts: It was moved, seconded, and unanimously agreed to change the second to last sentence to read: "Public co-t is a city's legacy that needs to be nurtured" NfocHng Minutes: 03-07-2006 Page 1 of 4 Approved by Council: Draft LAND USE MAP CHANGES: Associate Planner Basinger showed the following UR-22 parcels on the overhead map, and discussed each land use recommended change. UR 22 changes; staff recommended the following changes: 1. Four parcels located at 14517, 14503, 14526, and 14502 East Rockwell Avenue; change to High Density Residential. 2. Parcel 45091.900 1, unknown address, current use Valley Four-Square Church; change to Public Quasi- Public. 3. Three parcels located at 2715, 2711, and 2705 N Pines; change to High Density Residential. 4. Two parcels located at 2123 and 2121 N Lily Road, change to High Density Residential. 5. Three parcels located at 7814 E. Indiana, 7909 E Baldwin, and 7813 E Baldwin; change to High Density Residential. 6. Parcel 45152.1813 located at 12915 E Broadway, change to High Density Residential. 7 and 8. Parcels located at 12504 and 12422 E, Olive Avenue; change to 1-ligh Density Residential. 9. One parcel located at 13103 E Valleyway, change to High Density Residential. 10-20. Following addresses: 14306 E Main, Parcel 45143.3606 (unknown address), 14302 E Main, 14314 E Main, 14318 E Main, 14324 E Main, 14404 E Main, 14408 .E Main, 118 N Best, 112 N Best and 106 N Best; change to 1-1igh Density Residential. 21. One parcel located at 222 N Hutchinson Road; change to High Density Residential. 22. One parcel located at 13428 E 20'h Avenue; change to High Density Residential. 23. Parcel 45172.1227; unknown address, presently used as a parking lot; change to office. 24. Parcel 45151.1215, 1204 N Mamer Road, change to High Density Residential. 25. One parcel located at 4315 E 5't' Avenue; change to High Density. Residential. 26. One parcel located at 4403 E 8`h Avenue; change to High Density Residential. 27. One parcel located at 10211 E 14'h Avenue. After discussion concerning adjacent property, and that the .School District can only use that for a speck time period as a teaching facility; it was moved by Councilmember Munson and seconded by Deputy Mayor Taylor, to accept staffs recommendation to change 927 to High Density Residential. Vote by Acclamation: In Favor.- !Mayor Wilhite, Deputy lllayor Taylor, and Councilmembers Schimmels, Denenny, DeWeming, and Mcaison. _ Opposed.- Couicilmember Gothrnann. Abstentions: Mone. Motion carried. It was then moved by Councilmember DeVleming and seconded by Councilmember Munson to accept staff's recommendations on above items #1-26 on the land use changes. Vote by Acclamation: In Favor: Unanimous. Opposed- None. Abstentions: None. Motion carried. Meeting Minutes: 03-07-2006 Page 2 of 4 Approved by Council: Draft Citizen reaucsts: A166: this ,vas the property which was zoned by the county and is currently zoned commercial: staff indicated they had additional information in the backup. documents (memorandum concerning the sequence of events describing how the mini-storage was built on the property) as was requested earlier. Also as agreed earlier, Council determined to leave this property as is. A-170: Mr. Basinger explained that the property owner requests the property be designated Light Industrial; that there is Light Industrial to the east and west; the property is off Trent and the owner has concerns about changing this to residential as it is close to the train noise; that the property owner was proposing to have. his home on the back portion and his RV Repair Center on the front; and that a boundary line adjustment might be beneficial on this property as there are single family residences in die back; that the back portion could be left: as Low Density Residential, and keep the light industrial use off Trent. Mr. K.uhta suggested if Council desires to change this property, they might want to also consider the property to the cast. After Council discussion, there was Council consensus to accept staffs recommendation to adjust the boundary as mentioned, keep the back portion residential, and the rest of the property Light Industrial; including the property to the cast as Light Industrial. Mr. Kuhta mentioned that staff received a letter yesterday from Michael Meagher, Associate Broker with Kiemle & Hagood Company, who represents United T-lealth Services Credit Union which owns parcel m45151.9206, property at Blake and Mission, and that they have been planning for office space for the last 14 years; and that the request is to have the parcel designated as "office." Mr. Kuhta also mentioned that office is generally compatible with surrounding development. After general council discussion, it was moved by Councilmember Munson seconded by Deputy Mayor Taylor, and unonitnously agreed to accept the designation as "office" of the STY Corner of Blake and Mission, parcel 945151.9206, 2.12 acres. Mayor Wilhite called for a short recess at 7:28 p.rn., and reconvened the meeting at 7:40 p.m. Spokane County's Requested Land Use Chanties -.Highlighted Parcels After a brief explanation of the rationale behind the changes and of the parcels listed on the "Spokane County's Requested Land Use Changes" document, it was moved by Councilnternber Gothmcnan, seconded, and urnanipnously agreed to accept staff recommendation on all of the white, non-Highlighted entries. Staff and council then proceeded to discuss the highlighted areas, with the following Council consensus: Hitthlightcd areas: 2. parcel 55071.0230; Public Quasi-Public (PQP) 3. parcel 45121.9015, Heavy Industrial (HI) 5, 6, 8: parcels 35121.6901, 35121.6801, and 35121.7001, all to Low Density Residential (LDR) 15. parcel 45103.0293 Office (O) 16. parcel 55181.2016, to L DR. 18. parcel 45132.9075, to Mixed Use (MU) 19. parcel 45182.9171 to Light Industrial (LI) 22. parcel 45163.0205, LDR 31, 33, 35. parcels 45241.9025, 452419013, 452419016 (mining pits), High Dens ity'Residential (HDR) 43. parcel 45221.9206, Medium Density Residential (NI:DR) 69. parcel 35242.0801, Community Commercial (CC) 54-68. These parcel designations will be determined later after further research and additional discussion concerning access to a non-arterial from the property. 70, 71, 72. parcels 45201.0643, 45201.0645, and 45201.0647, Corridor Mixed Use 75. parcel 45212.1536, LDR Meeting Minutes: 03-07!2006 Pa;c 3 of 4 Approved by Council: Draft 77. parcel 35241.3515, MDR 78. parcel 35242.9037, MDR 81 and 86. parcels 45233.2013 and 45233.2003, drainage parcels, no change, keep PQP 94. parcel 45204.3454, Scope House, LDR 106. parcel 45291.0121, University and 16`h. Neighborhood Commercial (NC) 107. parcel 45332.9135, no change, keep PQP NE GIFMORHOOD CHAPTER Deputy Mayor Taylor explained his proposed amendments to this chapter as per his accompanying handout dated 3-3-06. Deputy Mayor Taylor explained his proposal to remove the Neighborhood Chapter and incorporate several of those policies and goals into the Land Use Chapter, and to eliminate any duplicate goals and policies, including NP 2.6 and 1.9, which are duplications of Economic Development Policy 1.6. Discussion followed first concerning whether to delete the Neighborhood Chapter. Councilmembers gave their preference and rationale for either keeping the Neighborhood Chapter, or moving sections of that chapter to other chapters to avoid duplications; that there is a need for a neighborhood plan and that neighborhood organizations will need this chapter as guidance; that neighborhoods are more than residential units and can be medical neighborhoods, etc.; that public opinion appears to want to keep the chapter; not having the chapter does not preclude the neighborhood organizations from coming forward; that the new goals would be better served in the Land Use chapter; if there are duplicates an idea was mentioned to move all neighborhood associated goals and policies into the neighborhood chapter, rather than move pieces of the neighborhood chapter to other chapters; and that the comprehensive plan is not the place for procedures as shown in 10.2.2 Procedure. It was moved by Councilmennber Munson and seconded, to retain the Neighborhood Chapter and suggest changes to it. Vote by Acclamation: In Favor: Mayor 1-Yi1hite, Councilmembers Schimmels, Denenny, DeVlerning, Mtmson, and Gothmann. Opposed: Deputy Mayor Taylor. Abstentions: None. Motion carried. Mayor Wilhite invited Councilmembers to review some of Deputy Mayor Taylor's suggested changes. Councilmember Munson stated that he feels a statement is needed that neighborhood participation is advisory as opposed to directive; and that he feels a neighborhood organization must represent the majority of the people: who live in the area. Deputy Mayor Taylor voiced his opposition to having the majority as he feels the interests of the entire community should be represented. As the hour was late, Mayor Wilhite stated that the order of business for this Thursday's meeting will be to hold the public hearing; then have Council deliberation on the Housing narrative; the Neighborhood Chapter, review the Comp Plan Introduction, re-review those few properties (454-68), and leave Capital facilities for another meeting date. There being no further business, it was moved, seconded, and unanimously agreed to adjourn. The meeting adjourned at 8:55 p.m. Diana Wilhite, Mayor ATTEST: Christine Bainbridge, City Clerk A4ccting Minutes: 03-07-2006 n Page 4 of 4 Approved by Council: ll.1.2A1E<T MINUTES • City of Spokane Valley City Council Special Meeting; City Hall Council Chambers Thursday, March 9,2006; 6:00 pan. Mayor Wi lh.ite called the meeting to order at 6:00 p.m. and welcomed everyone to the meeting. Attendance. Diana Wilhite, Mayor Steve Taylor, Deputy Mayor Bill Gothmann, Councilmember Mike DeVleming, Councilmember Rich Munson, Councilmember Gary Sehim.mels, Councilmember Dick Denenny, COLIneilmember City Staff.. Dave Mercier, City Manager Marina Sukup, Community Development Dir. Greg McCormick, Planning Manager Scot Kuhta, Senior Planner Mike Jackson, Parks & Rec Director Greg "Bing" Bingarnan, TT Specialist Chris Bainbridge, City Clerk Others: Approximately 25 -30 citizens City Clerk Bainbridge called roll; all Councilmexnbers were present. PUBLIC FiEA_R)NG: Draft Comprehensive Plan Mayor Wilhite opened the public hearing at 6:04 p.m., and invited public comments. Pete Miller, 18124 E ,Mission: asked that Boone Road from flora to Barker be designated as an improved road on the comprehensive plan map; she read her remarks regarding the Barker exchange and the reasons . J to show.Boone as a fixture road, and stated that in a local survey taken last year, 85% of North Greenacres residents supported Boone as an improved road. al aret Ferrell, 17203 E Boone: handed in a map of new developments near her property; she explained that the development to the north of her property had to follow the comp plan and deal with traffic flow and connectivity and that developer lost money on their sale because so much work had to be done; yet the property to the east of her property got a "sweetheart deal;" she said they were able to push their traffic to Mission as opposed to the 210 feet to Boone; and that they were able to pay a premium price for the property as they do not have to improve Boone. She stated that it appears there is no consistency; that it doesn't benefit anyone except the developer; she is concerned that when she eventually sells her property that her developer will have to improve Boone and she will therefore lose money because of the good deal that the developer to the cast of them received; she stated her concern that Boone is not on the comp plan, and she added that this property development planning is very recent. Judy Belous, 8803 r 44th Avenue, 99206: submitted written information on low density residential code and what it allows; that language states that future development must be compatible with the surrounding neighborhood; but she explained that the hand Use Chapter states that the majority of Low Density Residential provides for four to six units per acre; and if we favor that designation, a Hearing Examiner may feel obliged to rule for four to six units even if less than four is more appropriate. She said that we should craft something where three to four units per acre would be more appropriate. Gail Stiltner, 10119 East 44": she spoke concerning neighborhoods; that she wants neighborhoods to be a positive input; and that sub-area plans well-done will be a large benefit to the community. She stated that in the Parks, Iteereation and Arts chapter, she would like to see expansion of the idea of what constitutes a neighborhood park; and remarked that she has not seen the Parks masterplan and it might be included in that Plan. *She added that she encourages thinking of things less high maintenance and not just recreation, and suggested maybe some type of a nature park for birds, or wetlands. She stated that in the introduction Council Meeting Minutes: 03-09-2006 Page 1 of 4 Approved by Council: DRAFT of the plan on page two it speaks of having a clear vision statement, and she would like to have stronger words than "consider" as without strong words, the statement becomes meaningless. She said she re-read the history, and feels stronger language should be added regarding providing affordable housing. :Dave Olson, 8808 E 44'h Avenue: explained he had two areas to discuss, the neighborhood chapter and impact fees. In regard to the neighborhood chapters, he submitted into public record the comments he made during the February 28 council meeting, along with a few comments summarizing his suggestions, and he then read the last paragraph of his first comments statement. Regarding impact fees, he stated he feels they should be mandatory for the comp plan, and he then read his new statement. Tony Lazanis, 10626 E Empire: spoke concerning the mired use and the previous designation of R3.5'for the area north of Trent; and said since that has not been implemented since we became a city, he still considers it R3.5. Terry Miller, President of Kayak Club. inc. Segal, Idaho: said he is concerned about the Barker Bridge expansion; he read his letter into the record regarding those who are concerned over the possible loss of the Barker Road access to the Spokane River, and he distributed a bound copy of letters in support of continued access to Barker Road. James Pollard, 17216 E Baldwin: voiced his concern about changing in many places the word "shall" to "will;" that it removes a certain percentage of accountability; and in NAG 7, 9, and 10 which discusses the drinking water, he encourages use of stronger words than endeavor and strive. Mary Pollard, 17216 E_Baldwin: spoke concerning the Neighborhood chapter and how an area is recognized, and of public participation in the development process; that she wants the chapter adopted in a meaningful way with some teeth to it, she showed a graph depicting the processes and purpose of the neighborhood action plan; she wants to integrate open space planning, parks, traffic control programs, and wants implementation and policies that are strong and have "shall" in the adoption/implementation of the plan. Brian Chavez, 15302 E Valle: explained that his property is a self-storage, non conforming property; does not have any plans for the rest of the property; but it appears the property should be something besides the lowest, residential zone, and suggested making it a transitional property. Council indicated they previously deliberated concerning this property and concurred to leave the property as is currently designated. Jan Wesche, 507 S. Shoreline Drive, Liberty Lake: explained that she owns property in the City, and wants her area designated a higher density other than residential. Council stated this is already designated office, and Senior Planner Kuhta said the designation of office is the recommendation placed on this property for final adoption. Mike Herrin, 16619 E Trent: he submitted a proposal after the last public meeting concerning parcels 4501 1.9046 and 45011.9047, which is property east of Sullivan on Trent and is currently UR 3.5. Senior Planner Kuhta explained that Council reviewed Mr. lierrin's request and decided to change that area to light industrial. Mr. Herrin said he also has another matter, that he has two lots, one borders Trent and the other goes up behind some of the other property on Trent; that he wanted to sub-divide that into residential lots with behind access. Mr. Kuhta indicated staff has been trying to contact Mr. Herrin to discuss several options on that property, and suggested he and Mr. Herrin discuss those issues after this meeting. Allan Gravos,_12712 E 13`u': said that he supports the Neighborhood chapter; and urges Council to give the support to go through with the dhapter; and that the program is good. Council Meeting ,Minutes: 03-09-2006 Page 2 of 4 Approved by Council: DRAFT Tony Lazanis, asked about certain property on Trent; and Mayor Wilhite indicated that staff will examine i 1 the issue and get back with him. Mayor Wilhite invited further comments. No further comments were submitted and Mayor Wilhite closed the public hearing at 6:50 p.m. She called for a short recess at 6:50 p.m., and reconvened the meeting at 7:00 p.m. Council Deliberation , Draft Comprehensive Plan: Land Use Man Ckzan s Properties 54-68 (Previous Coaaicil discussion ost oned from 3-7-06 meetingl Council and staff discussed the various issues of these properties; including the need to discuss the limitation of the lots with Spokane County staff; that ECO Northwest suggested we have ample commercially designated land and to get more might be counter-productive in what we are trying to accomplish within the corridor; that an option may be office as a transition from residential to the arterial; that areas close to a high speed corridor probably should not be residential; the need for more green space; possible designation of an area as a green belt, and that there needs to be further research before making final decisions. Mr. Ktthttt will continue his research and this matter will be brought back again for further Council consideration. ENTRODUCTION CYLA-PTER It was moved by Councilinember Miatson, seconded, and unanimously agreed to accept the strike-through chapter with changes as introducer, and to accept the entire chapter. It was noted that previously it was determined to remove tine word "all" from new policy IP-I NEIGHBORHOOD CHAPTER. After brief discussion concerning adding verbiage to page 1, at the end of narrative paraggaph 10.2.1, it was moved, seconded, and unanimously agreed to add the following hvo sentences to the end of the first paragraph of 10.2.1: "This chapter of the Comprehensive plan provides 1VeighborhoodlNub-area organizations a tool to provide advisory input to City Government regarding all issues of governance in their respective geographic area. By accepting this advisory input, the City Council may receive greater citizen input in its decision and policy making endeavors. " Further Council consensus (or vote approval) was as follows: Narrative page 1, first paragraph, last sentence, change to read: "Empowering neighbors and neighborhoods is vital to encourage a sense of control and balance to the life of the average citizen." Moved, seconded, and unanimously agreed to delete the second paragraph of Introduction 10.0. Consensus to delete the first two sentences in the shown third paragraph, then move the remaining sentences into the first paragraph, thereby making one paragraph. Page 2, Narrative, 10.2.2 Procedure. Change to read: "10.2.2 Process. Guidelines and options will be developed for the planning process in the development of neighborhood/sub area plans." Page 2, paragraph before the 10.2.2, change to read: "Neighborhood/sub-area planning will provide stakeholders a greater opportunity to be involved in a planning process that is more identifiable and . predictable." Council Meeting Minutes: 03-09-2006 Page 3 of 4 Approved by Council: DRAFT 1.0.2 Goals and Policies NG-1 - change to read: "Maintain consistency between adopted Neighborhood/sub-area plans and the City Comprehensive Plan." New Policy under NG-1: NP-1.1: Conduct periodic review of the sub-area plan for consistency with the comprehensive plan. NG-2: Moved and seconded to "replace NG-2 with a copy of LUG 1, followed by a copy of LUP 1.1, 1.3, 1.5, 1.7, and 1.8." Vote by acclamation: In Favor: Mayor Wilhite, Deputy Mayor Taylor, Councilmembers Schimmels, Denenny, Munson, and DeVletning. Opposed. Cvuncilmenrber Gothntarn:. Abstentions: None. Motion carried Policies N.P 2.1 - Own 2.8 NP-2.1: Discussion followed regarding whether this policy was previously edited. [Note: See following excerpt from draft minutes of February 21, 2006: Council discussed changing the last part of the sentence to read: "...impacts associated with arterials, freeways, and rail corridors" instead of high intensity transportation and freight corridors. However, Mr. Mercier asked how this policy relates to the re-construction of Barker Road and to the Michael Freedman concept of bringing multi-family housing next to streets and parking lots along the Sprague Corridor. Deputy Mayor Taylor suggested deleting the policy entirely, and Councilmember Denenny said this policy is duplicated in the band Use Chapter. There was no consensus concerning this policy as this discussion turned to whether to have a separate neighborhood chapter.] This policy has not been finalized. NP-2.3: Moved, seconded, and unanimously agreed to delete this policy. NP-2.5. Consensus to move this policy under NG-4 and renumber as NP 4-1. NP-2.6. Consensus to delete this and put the following in its place: "Integrate retail developments into surrounding neighborhoods through attention to quality design and function. Encourage neighborhood retail and personal services to locate at appropriate locations where local economic demand and design solutions demonstrate compatibility with the neighborhood." It was proved by Deputy jifayor Taylor and seconded to extend the meeting to 9:30; which motion was amended by a friendly amendment, to rather extend the meeting to 9:10 p. n:. Vote by Acclamation: In Favor: Mayor Wilhite, Deputy Mayor Taylor, and Councilmember Mumson. Opposed: Councilmembers .Schimmels, Denenny, DeVleming, and Gothmann. Abstentions: None. Motion defeated. It was then moved, seconded, and zmanimously agreed to adjourns. Next meeting will continue with the Neighborhood Chapter beginning with NP 2.7. The meeting adjourned at 9:00 p.m. Diana Wilhite, Mayor AT°CEST: Christine Bainbridge, City Clerk Council Meeting, Minutes: 03-09-2006 Page 4 of4 Approved by Council. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2006 City Manager Sign-off- Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ * pending legislation AGENDA ITEM TITLE: First Reading Proposed Ordinance 06-006, Repealing Ordinance 05- 015. GOVERNING LEGISLATION: SVMC 10.30.060 PREVIOUS COUNCIL ACTION TAKEN. The City Council, as codified in SVMC 10.30..060 adopted the Spokane County Zoning Code in its entirety. The Council also passed Ordinance 05.015 which renumbered various sections of the existing SVMC. On January 24th, 2006 the Council referred this matter to the Planning Commission for review. The Planning Commission has finished its review, including conducting a public hearing and has forwarded the matter to the City Council without any recommended changes. BACKGROUND: In adopting the entire Spokane County Zoning Code, a number of zone J designations were adopted that were not applicable to the City of Spokane County. Other sections were sections adopted by the county but never used or applied by the City of Spokane Valley. The first ordinance will simply repeal those chapters that are not applicable. The second ordinance repeals, for now, the ordinance renumbering specific sections of the SVMC. The City staff is in the process of developing an entirely new development code to be considered by the City Council. This numbering system will be used, at least in part, in the development of this code. However, it currently creates conflict between existing sections of the code and could confuse code users. The ordinance is being repealed to assist in an orderly transition to the 'new Uniform Development Code (UDC). OPTIONS: Advance to second reading or return to staff for further amendment. RECOMMENDED ACTION OR MOTION: Motion to advance ordinance 06-006 to a second reading. BUDGEWINANCIAL IMPACTS: NA STAFF CONTACT: Mike Connelly ATTACHMENTS: Ordinance 06-006 repealing Ordinance 05-015 in its entirety DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WAS11I1NGTON ORDINANCE NO. 06-006 A.N.ORDINANCE OF T.H:E CITY OF SPOKANE; VALLEY, WASFI:fNGTON, REPEALING SPOKANE VALLEY ORDINANCE 05-015 IY ITS ENTIRETY, WHICH RENUMBERED VARIOUS PROVISIONS OF THE SPOKANE VALLEY MUNICIPAL CODE, PROVIDING FOR SEVERABILITY, AND ESTABLISHING EFFECTIVE DATE. WHEREAS, The City Council adopted Ordinance 05-015 on March 22, 2005, which renumbered numerous sections of the Spokane Valley .Municipal Code. WHEREAS, Due to the complexity of the currently adopted zoning code provisions and the anticipated development of a new Uniform Development code (hereinaRer UDC); and WHEREAS; to ensure that no conflict arises during the pendency of the development of the new UDC with the existing and currently effective zoning code provisions; and WHEREAS, the City will consider adopting a numbering system substantially similar to that now being repealed at such time that the City's Comprehensive Plan has been adopted and the UDC is drafted; and WHEREAS, the following; changes are necessary to protect the health, safety, and welfare of the general public and the environment; NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as follows: Section 1. Repeal of Spokane Valley Ordinance 05-015. Spokane Valley Ordinance 05-015 is hereby repealed in its entirety. The Spokane Valley Code numbers for specific provisions revised by Ordinance 05- 015 shall revert to these numbers in effect prior to the adoption of ordinance 05-015. Section 2. No effect on ordinances passed subsequent to ordinance 05-015 Nothing in this ordinance shall in any mariner change or alter the numbering, set forth in any ordinance passed by the Spokane Valley City Council after the date of passage of ordinance 05-015. Section 3. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 4. Effective Date. This Ordinance shall be in fiill force and effect five days after publication of this Ordinance or it summary thereof occurs in the-official newspaper of the City as provided by law. PASSED by the City Council this day of March, 2006. ATTEST: City Clerk, Christine Bainbridge Approved as to Form: Diana Wilhite, Mayor Office of the City Attorney Date of Publication: Ef ,ective Date: Ordinance 06-006 Repealing 05-015 Page 1 of I CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: First Reading Proposed Ordinance 06-007 Repealing Portions of SVMC 10.30.060 GOVERNING LEGISLATION: SVMC 10.30.060 PREVIOUS COUNCIL ACTION TAKEN: The City Council, as eodified in SVMC 10.30.060 adopted the Spokane County Zoning Code in its entirety. The Council also passed Ordinance 05.015 which renumbered various sections of the existing SVMC. On January 24th, 2006 the Council referred this matter to the Planning Commission for review. The Planning Commission has finished its review, including conducting a public hearing and has forwarded the matter to the City Council without any recommended changes. BACKGROUND: In adopting the entire Spokane County Zoning Code, a number of zone designations were adopted that were not applicable to the City of Spokane County. Other sections were sections adopted by the county but never used or applied by the City of Spokane Valley. The first ordinance will simply repeal those chapters that are not applicable. The second ordinance repeals, for now, the ordinance renumbering specific sections of the SVMC. The City staff is in the process of developing an entirely new development code to be considered by the City Council. This numbering system will be used, at least in part, in the development of this code. However, it currently creates conflict between existing sections of the code and could confuse code users. The ordinance is being repealed to assist in an orderly transition to the new UDC. OPTIONS: Advance to a second reading or return to staff for further amendment. RECOMMENDED ACTION OR MOTION: Motion to advance ordinance' 06-007 to a second reading. BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Mike Connelly ATTACHMENTS: Ordinance 06-007 DRAFT CITY OF SPOKANE. VA.I:,I::EY SPOKANE COUi\T`1 . , WASKLNGTON OR_D1NAi\CE NO. 06-007 AN ORDINANCE OF THE CITY OF SPO10ANE VALLEY, WASRUgGTON, REPEALING PORTIONS OF SPOKANE VALLEY MUNICIPAL CODE SECTION 10.30.060 AS ESTABLISHED BY SPOKAP~'L+" VALLEY ORDINANCE 03-053 RELATING TO CERTAIN ZONTNG CLASSIFICA7171ONS, PROVIDING FOR SEVERABHJTY, AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, The City Council adopted Ordinance 03-053 on March 25, 2003, which was codified in part in the Spokane Valley Municipal Code Section 10.30.060 and which adopted specific portions of the Spokane County Zoning Code specifically sections 14.100-800, and Spokane County Phase One regulations; an([ WEIEREAS, City staff has identified specific sections of the adopted Spokane County Zoning Code and Phase One Regulations that have no corresponding cone within the City of Spokane Valley, are not reflective of the provisions of the applicable Interim Comprehensive Plan or Map adopted by the City of Spokane Valley, or are not regulations or controls used or relied upon by the City of Spokane Valley; and WHEREAS, the City Council of the City of Spokane Valley is in the process of adopting its own Comprehensive Plan and Development Regulations to implement that plan; and WHEREAS, this Ordinance is necessary in order to facilitate public understanding of the applicable development code during this transition period and eliminate all provisions that are no longer applicable or necessary prior to the establishment of the new comprehensive plan and development regulations; and WHEREAS, the following provisions are necessary to protect the health, safety, and welfare of the general public and the environment; NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as follows: Section 1. Repeal of portions of the Spokane COUtlt Zoning Code as adopted by SVMC 10.30.060. Spokane Valley Municipal Code Section 10.30.060 is liereby amended by repealing in their entirely the following chapters of the adopted Spokane County Zoning Code: 1. Section 14.609, Rural Residential 5 Section 14.638, Exclusive Agricultural Section 14.642 Rural Settlement 4. Section 14.643 Urban Reserve Zone 5. Section 14.644 Forestry 6. Section 14.708 Neighborhood/Conu»unity•Overlay 7. Section 14.412 Solar Developments, and 8. Section 14.820 Bonus laensity for :Sewer Hookup. Ordinance 06-007, Repealing portions of 10.30.060 Page 1 of 2 DRAFT Section 2. Repeal of portions of the Spokane Counh, Phase One Development Regulations as adopted by SVMC 10.30.060. Spokane Valley Municipal Code Section 10.30.060 is hereby amended by repealing in their entirely the following sections of the adopted Spokane County Phase One Development Regulations: 1. Section 14.824, Rural Cluster Development; 2. Section 14.60.9, rural Residential 5; 3. Section 14.638, Exclusive Agricultural; 4. Section 14.644, forestry; 5. Section 14.643 Urban Reserve Zone; and 6. Section 14.646 Rural Conservation. Section 3. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent ,jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 4. Effective Date. This ordinance shall be in full force and effect five days after publication of this ordinance or a summary thereof occurs in the official newspaper of the City as provided by law. PASSED by the City Council this day of March, 2006. Diana Wilhite, Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 06-007, Repealing portions of 10.30.060 Pa-e 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business Z new business ❑ public hearing ❑ information X❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Consultant selection and authorization to negotiate contract for the Sprague/Appleway Corridor Subarea Plan. GOVERNING LEGISLATION: The Subarea Plan must be consistent with the City's Comprehensive Plan and the Washington State Growth Management Act (GMA), RCW 36.70A. PREVIOUS COUNCIL ACTION TAKEN: Council authorized funding for the project in the 2006 budget. On December 20, 2005, Council authorized Staff to issue a Request for Proposals. BACKGROUND: On December 20, 2005, City Council authorized the. Department of Community Development to issue a Request for Proposals (RFP) for consulting services to assist the City in developing a Subarea Plan for the Sprague/Appleway corridor. An RFP was issued and four proposals were submitted to the City by qualified consulting teams. Proposals were received from the following consultant teams: • David Evans and Associates with LMN Architects and Leland Consulting • Crandall and Arambula with JD White Company, CH2MHill and Urban Advisors • ECONorthwest with Freedman, Tung and Bottomley, Ruen-Yaeger and Associates and Studio Cascade • Glatting Jackson Kercher Anglin Lopez Rinehard, Inc. with H.W. Lochner, Inc and SvR Design Company After staff review of the proposals, each consulting team was selected for an interview. The City's interview panel included City staff and outside community representatives, as follows: Greg McCormick, Planning Manager Scott Kuhta, Senior Planner Neil Kersten, Public Works Director Mike Jackson, Parks and Recreation Director Marcia Sands, Spokane Valley Planning Commission Eldonna Gossett, Spokane Valley Chamber of Commerce Mike Wirt, Director, Spokane County Library District Nina Regor, Deputy City Manager (facilitator) Interviews were conducted on March 6th and 7th. The interview panel was impressed with all of the consulting teams. The following criteria were used to evaluate the proposals • Successful and timely public participation; • City/Town Center development regulations and community design guidelines; • Redevelopment/revitalization of strip commercial corridors; • Transportation planning and street design; • Economic, fiscal and real estate market analysis; • Graphics and visual aids to represent land use and design alternatives. After thorough review and discussion, the interview panel decided to recommend the team of ECONorthwest/Freedman,Tunq and Bottomley for City Council's consideration. The ECONorthwest/Freedman team has worked on projects comparable to the Sprague/Appleway corridor plan in other areas of the Country with positive results. They also have familiarity with the corridor from their work on the Sprague/Appleway Economic Analysis. Community Development Staff requests City Council's authorization to negotiate a contract for consulting services with the ECONorthwest/Freedman, Tung and Bottomley team, and/or appropriate firms including the next qualified consulting team if negotiations are not successful. A recommended contract will be presented to City Council for their approval. OPTIONS: Authorize staff to negotiate contract with ECONorthwest/Freedman, Tung and Bottomley Team and/or another qualified firm if negotiations are not successful. RECOMMENDED ACTION OR MOTION: Move to authorize the Department of Community Development to negotiate a contract with the ECONorthwest/Freeman, Tung and Bottomley team, or the next qualified consulting team, to assist the City in preparing a Subarea Plan for the Sprague/Appleway Corridor. BUDGET/FINANCIAL IMPACTS: City Council has authorized $250,000 in the 2006 City Budget for this project. STAFF CONTACT: Scott Kuhta, Senior Planner I CITY F SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2008 Item: Check all that apply' ❑ consent ❑ old business . O nevi business ❑ public hearing O information E admin. report ❑ pending ilegislation AGENDA ITEM TITLE: Administrative Report: Sign Ordinance Compliance Update GOVERNING LEGISLATION; Chapter 10,50 and Section 10,07.09 Spokane Valley Municipal Cade PREVIOUS COUNCIUCOMMI SION ACTION TAKEN: After the amendment in June, 2005, the following actions were taken: BACKGROUND: The sign regulations were based on the recommendations, of the ad hoc Sign Committee, which were reviewed by the Planning Commission and approved by the City Council. Committee members included Dave Crosby (Planning Commission), Eldonna Gossett (V Chamber of Commerce), Denny York (Yoke's), Ray Perry (retired), Dave Quinn, (Al Signs) and John Johnston, (Sign Corp). Following the amendment in June, the following actions were taken; * Informational brochure distributed august 2005 to approx 2750 businesses Ordinance information posted to City 1ebsite o Compliance date of Sept- 15, 2805 extended to Nov_ 15, 2005 ■ Compliance effort actually initiated February , 2008 OPTIONS: Not applicable RECOMMENDED ACTION OR MOTION: blot applicable BUDOETfFINANCIAL IMPACTS: None, STAFF CONTACT: Madna ukup, AICP, Community Development Director ATTACHMENTS: WAM Sign Code Compffarwo Effbd Community Development oopartmont Background • Prior to 1991, no sign standards County-wide • Post-1991, limned enforcement of County sign standards • City Council authorized the formation of an Ad Hoc Sign Commdttee on April 6. 2004, charging the Committee with the review and uodale of existing regulations Preview • Sign Ordinance background and development • Compliance process • Compliance effort • Results • Summary Committee Members • Dave Crosby -Planning Commission • Eidonna Gossett - Spokane Valley City Chamber • Duane Halliday - tAMAR Outdoor • Ray Perry - Citizen • John Johnston - Sign Corp • Dave Quinn -A1 Signs • Denny York - Yokes Committee Review • Bi-weekly meetings from mid-June to the first of November. • Meetings were posted on Website to encourage public participation • City Council briefed on the Committee's findings on 10!12!2004 • The Ad Hoc Sign Committee concluded review 11 IV 2004 • Public Hearing on the proposed changes held by the Planning Commission on January 13, 2005 Timeline • Passed by the City Council June 14, 2005 • Informational brochure distributed August 2005 to approx 2750 businesses • Ordinance information posted to City Website • Compliance date of Sept. 15, 2005 extended to Nov 15, 2005 • Compliance effort Initiated February 9, 2006 Committee Findings • Regulations should be reorganized into a more readable format • Definitions should be unambiguous • Maximum copy area for commercial (B2 and B3) and Industrial areas should be uniform • Electronic signs should be permitted In commercial and industrial areas on the same basis as other signs • Increased height and area should encourage consolidation of sign smrctures in multi- business complexes Compliance Emphasis • Compliance visits have begun along major arterials and will progress to other areas • Goal Is to increase awareness and gain voluntary compliance • Voluntary Compliance Agreements may be negotiated at any time In the process 2 Areas of Emphasis • Temporary Signs • A-Frame Signs • Portable reader boards • Inflatable Signs Compliance Results • 167 businesses contacted along 15.5 miles of Sprague Avenue. • 150 (95 8%) have voluntarily complied and removed non-compliant signs. Compliance Statistics 3 i 1. MEN 4 .j r A r ; . IIX LAX ►M guru r { ~ ~ n j I ,1 1 i mat t - LL ■ 2 Summary • Outstanding compliance of 95.8% • City-wide compliance visits on emphasis signage in approximately " months- • Coverage of other signage to fo0ow CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2006 City Manager Sign-off- Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑C admin. report ❑ pending legislation AGENDA ITEM TITLE: Barker Road Improvements, Spokane County Utilities Memo of Understanding GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: 1) Approval of Six Year Transportation Improvement Plan, which includes the Barker Road project, 2) Authorized City Manager to execute a Fuel Tax Grant Distribution Agreement with TIB for the Barker Road Project, 3) Authorized City Manager to execute a contract with CH2MHILL for design services BACKGROUND: In accordance with the Council-approved 2005 TIP, staff has been working toward construction of the Barker Road Improvement Project, Boone Ave. to Spokane River. This project is funded by the Transportation Improvement Board (TIB), Spokane Transit authority (STA), developer funds and City funds. This project was designed by CH2MHILL and has been advertised for construction with a bid opening date of March 10. This area is on Spokane County Utilities' schedule to be sewered in 2010 as part of the South Greenacres Sewer Project. To avoid cutting into the new road for future sewer construction and to consolidate work for better bid prices the County has provided plans and specifications for "dry line" sewer construction. The sewer improvement work was included in the Barker Road contract documents. Bid items for sewer improvements have been kept separate from the road improvement items. A memo of understanding (MOU) between the City and County is required to establish the roles and cost obligations of each jurisdiction. An MOU has been prepared by the County for review and approval. This MOU reflects the final bid amounts and contract award. We anticipate awarding the construction contract and approving the MOU at the March 28 council meeting. OPTIONS: MOU review/discussion only RECOMMENDED ACTION OR MOTION: MOU review/discussion only BUDGETlFINANCIAL IMPACTS: Eller Corporation is the apparent low bidder for the project with a total bid of'$1,673,984.78. The bid for the County sewer improvements is $266,265.70. The bid for roadway improvement work is $1,428,578.60. STAFF CONTACT: Neil Kersten, Public Works Director/Steve Worley, Senior Engineer ATTACHMENTS Memorandum of Understanding MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SPOKANE VALLEY AND SPOKANE COUNTY FOR THE BIDDING & CONSTRUCTION OF THE SOUTH GREEN ACRES SANITARY SEWER PROJECT, PHASE 2 IN CONJUNCTION WITH THE BARKER ROAD IMPROVEMENT PROJECT WHEREAS, as a part of its 2006 Transportation Improvement Program, the CITY OF SPOKANE VALLEY (the CITY) intends to construct the Barker Road Improvement Project (the ROAD PROJECT). The work includes the full-width removal and reconstruction of Barker Road, between Boone Avenue and River Way; and WHEREAS, as a part of the 2010 Annual Sewer Construction Program, Spokane County (the COUNTY) intends to construct a project known as the South Greenacres Sewer Project, and a segment of that sewer project, hereinafter referred to as the SEWER PROJECT, is located within the limits of the ROAD PROJECT; and WHEREAS, the CITY and the COUNTY agree that the installation of the SEWER PROJECT in conjunction with the ROAD PROJECT would benefit the ratepayers, taxpayers and the traveling public; NOW, THEREFORE, the CITY and the COUNTY do hereby agree as follows: ARTICLE 1 - RESPONSIBILITIES OF THE CITY 1. Plans and specifications for the ROAD PROJECT have been prepared by the CITY, and the CITY intends to construct the ROAD PROJECT in 2006. The COUNTY has prepared plans for the SEWER PROJECT, together with technical specifications and an associated schedule of bid items. The CITY has included those plans, technical specifications, and the associated bid schedule in the bid documents for the ROAD PROJECT. The CITY opened bids for the ROAD PROJECT and the SEWER PROJECT on March 10, 2006. The low bidder for the ROAD PROJECT has been determined by the CITY to be Eller Corporation. The COUNTY has reviewed the tabulation of the bids, and has elected to accept the bid for the SEWER PROJECT submitted by Eller Corporation in the amount of $266,265.70. 2. The CITY, upon awarding a contract for the ROAD PROJECT and the SEWER PROJECT, shall have full control over the resultant construction contract and shall be the administrator for the combined project. 3. The CITY shall be responsible for all aspects of the design, construction, and construction management relative to the ROAD PROJECT, including, but not limited to, removal and replacement of asphalt and subgrade within the Barker Road construction limits. The CITY will be responsible for compaction testing of the subgrade and asphalt replacement within the boundaries of the ROAD PROJECT. Page 1 of 3 4. -The CITY shall make payments to the contractor in accordance with the contract terms, in order that work will proceed according to schedule. ARTICLE 2 - RESPONSIBILITIES OF THE COUNTY 1. The plans and specifications for the construction of the SEWER PROJECT have been prepared by the COUNTY. The COUNTY will coordinate with the CITY and take reasonable measures to ensure that the SEWER PROJECT plans are compatible with the scope of work contemplated under the ROAD PROJECT. 2. The COUNTY shall designate a "responsible person' who shall represent the COUNTY's interest during the construction of the SEWER PROJECT, and shall coordinate any modifications or changes needed by the COUNTY in conjunction with the work. 3. The COUNTY shall be responsible for the inspection and testirig of all work and materials which are solely related to the construction of the SEWER PROJECT, including compaction testing and soils testing within the sewer trench area below the final subgrade elevation of the reconstructed Barker Road. The COUNTY shall provide a representative to perform inspection duties relative to the construction of the SEWER PROJECT, as discussed above. The COUNTY's representative shall provide tabulations of pay quantities to the CITY upon 48 hours notice to facilitate the preparation of pay estimates by the CITY. 4. Any modifications or changes to the SEWER PROJECT shall be coordinated by the COUNTY and shall be coordinated with and approved by the CITY prior to implementation. ARTICLE 3 - ALLOCATION OF COSTS 1. This Memorandum of Understanding, once fully executed, shall establish a commitment by the COUNTY to reimburse the CITY for those construction costs associated with the SEWER PROJECT. All additional costs associated with change orders and/or valid claims for the SEWER PROJECT shall be the responsibility of the COUNTY. 2. The CITY shall prepare monthly pay estimates for the SEWER PROJECT based upon the tabulations of pay quantities provided by the COUNTY. The COUNTY shall promptly review each pay estimate prior to presentation by the CITY to the contractor. 3. Upon the signing of each pay estimate by the CITY and the contractor, the CITY shall send an invoice to the COUNTY for those amounts to be paid to the contractor by the CITY for work on the SEWER PROJECT. The CITY shall include copies of the signed pay estimates as attachments to the monthly invoices to the COUNTY. The County shall pay the City, within 20 days of the receipt of the invoice, for all construction costs due to the contractor in association with the SEWER PROJECT. 4. The COUNTY shall obtain a permit from the CITY to perform work within the CITY'S right-of- way for the SEWER PROJECT. The CITY is authorized to charge its reasonable administrative Page 2 of 3 costs incurred for preparing pay estimates, change orders, etc., for the SEWER PROJECT to the permit. CITY OF SPOKANE VALLEY: By: David Mercier, City Manager Date: APPROVED AS TO FORM: By: Office of the City Attorney Date: SPOKANE COUNTY: By: N. Bruce Rawls Spokane County Director of Utilities Date: Page 3 of 3 CITY OF SPOKANE VALLEY = Request for Council Action Meeting Date: March 21, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Administrative Report re: Solid Waste System Status and Agreements GOVERNING LEGISLATION: City of Spokane Valley Resolution NO 03-024. PREVIOUS COUNCIL ACTION TAKEN: The City of Spokane Valley City Council approved Resolution 03-024 on the 27th of March, 2003. As directed by that resolution the City entered into an INTERLOCAL AGREEMENT (CH. 39.34 RCW) BETWEEN THE CITY OF SPOKANE, SPOKANE COUNTY AND THE CITY OF SPOKANE VALLEY RE: SPOKANE REGIONAL SOLID WASTE MANAGEMENT SYSTEM on the 30th day of June, 2003. BACKGROUND: The City of Spokane Valley, in the agreement identified above, agreed to: exercise its police and contractual powers and authority as may now or hereafter be recognized in contract or at law to direct the deposit of Solid Waste generated within its geographical boundaries to the System. The term of this agreement is as follows: A. - This agreement shall be for an initial term of 8 years or for such longer term as any Bonds or Additional Bonds remain outstanding. B. This agreement can be terminated early only by written agreement of the City of Spokane, Spokane County, and the Signatory Regional City. Upon termination of the Agreement, the City shall own the System and all of its assets.... This administration report. is to discuss the City's current and future options and obligations. OPTIONS: NA/ information only RECOMMENDED ACTION OR MOTION: NA BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Mike Connelly, City Attorney ATTACHMENTS: 1. Slide show presentation 2. Resolution 03-024 3. INTERLOCAL AGREEMENT RE: SPOKANE REGIONAL SOLID WASTE MANAGEMENT SYSTEM v an2l 1-4 rj (-L e~i y,, t 1 t fS - F ems' - ~ t G - ! -7. y4`: Pr "''+l1 S.s a -1 T~h~ r .'g7r't '.r.:•. -.,r r' nx + y r I ~ - ~F41, f{ i +W ri. i 7'clrall f ~•Y•1~~~1 ' r. '~t^-~~+'~iY±F~TV, K3 it ~ c. ,4 y ;S T ~•ir '`'r,,,3{ -H 57i.?S~r. -~r. ire c t. 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"r'f,~ ~^t' ' f•5-}+t-.~ ~¢j~ t t°~ii ; 4~t-~~"y '•f' I ~ ti: b~ee~ oft°4, y T r -le 'h~.,1YJt W~~_Y• .~i=~'., 1. 7 } w ~3 ~`w. • r t.l `ti!~'^~Y~ ~-0,~~ h ~ sr • . - •A ° ! 1 ' i t ~'C~~. ~t S.•C- {A'4 y..Y ft ~ • 1 F i ri,97 a l do r, S'"J H d pr4t°. YL. X: ,Y•~'r~ rfe~ 'a $t~ ~'~eyi}yF, : +rr~t ~ i~ i} ° Y < er'~ d} , M .f x'V "G it y* `r t S. r: t -rY r i.1 7 *T,; r i ..'9 • 1 G.y -ts tJ'K7}.°iiaL r,C'.•`- ~y~'.Rr r. ?G CITY OF SPOKANE VALLEY . SPOKANE COUNTY, `VASM\VGTON RESOLUTION NO 03-024 A RESOLUTION OF T*fi:E CITY OF SPOKANE VALLEY, SPOKAI\~; COUNTY, WAstaNG'TON STATING ITS INTENT TO INTER WfO AN INTERLOCAL AGREEPYIENT l+ryO:R THEE REGIONAL SOLTll WASTE MAl TAGEiVTENT SYSTEM. WH8RFAS, to protect the public health and safety, it is necessary for the City to provide for the management of solid waste; W141;R.EAS, on November 3, 1987, the City of Spokane, other cities and Spokane County established a cooperative project for the management, handling and disposal of solid waste generated within the iricotporated and unincorporated areas of Spokane County through anInterlocal Cooperation Agreement; WFIFRFAS, Spokane County has adopted a Comprehensive Solid Waste Management Plan for the region including revisions set forth in Spokane County Resolution No. 98.0602 that was applicable to the area within the City of Spokane Valley prior to March 31, 2003; and 1 NN-'T-D-' R-CAS; the City is desirous of continuing the. present Solid Waste Management System and becoming a party to the lnterlocal Agreement relating to the Regional Solid Waste Management System. 1\Tavv, 'THEREFORE, be it Resolved by the City Council of the City of Spokane Valley, Spokane Cotunty, Washington, as follows: t. The City Council expresses its intent on behalf of the City to enter into the ''lnter.local- Agreement between the City of Spokane, Spokane County and the City of Spokane Valley Re: Spokane Regional Solid Waste 'Mannagement System" for the pw-pose of providing for the management, handling and disposal of solid waste within the City. Staff .is directed to seek a modification of the above agreement to provide that the City will be a voting member of the Liaison Board and will. work cooperatively with the County and other cities to prepare a plan for solid waste management which may be a part'of the Spokane County Comprehensive Solid Waste Management Plan. 2. Further, City staff shall investigate and report to the COUncil.the City's responsibility with respect to the control, management and regulation of solid waste within the City including matters which must be presented to Washington State Regulatory Authorities such as the WU.TC. Staff shall further develop ordinances to regulate the flow and S:Ule:atucfona5tttso~stiee OS•02a,fetea?-scrd wastadoe control • of solid waste and do all things necessary to provide for the public health and safety of the residents and inhabitants of the City. Adopted this ~~ay of March, 2003 City of Spokane Valley Mayor Michael DeVlem ng ATTEST: Interun 'ty Clerk, Ruth Muller Approved as to Form: Tn eri City rn. y, Stanley Schwartz S:lResolvtian~~h:,ion03-024,inteat-soliBMsste.d~c 2 r Return: S . okane City Clerk's Office 5'~ Floor, 808 W. Spokane Falls Blvd Spokane, WA 99201. rgb 03 05 06 430p7n 1?ile no.Cpl203 5 Z File nom ,~66 SV File no C03-038 . Approved 5-27-2003 INTERLOCAL AGRIMMENT (CH. 39.34 RCNV) BETIYEFN TF MY OF SPOKANE, SPOKANE' COUNTY AND THE CITY OF SPOKANE VALLEY RE: SPOKANE REGIONAL SO:LM WASTE MJ-V.NA.GFMFNT SYS"C1JiV] RECITALS 111HE,REAS, the City of Spokane, a first class chuter city duly organized and existing under and by virtue, of the laws of the State of Washington (the "City"), and the County of Spokane, a class A county duly organized and existing under and by virtue of the laws of the State of Washington (the "County"), have specific powers and statutory duties relating to planning and controlling the management, handling and disposal of solid waste ("solid waste management") within the City andunincoiporated area of the County (the "region"), respectively, including the development of a Solid Waste Management Plan under RCW 70.95; , WHERE-AS, the City of Spokane Valley, WA, (hereinafter "Signatory Regional City"), a non charter optional code city duly organized and existing under and by virtue of the constitution and laws of the State of Washington, likewise has specific municipal statutory powers and duties relative to solid waste management within its jurisdiction; and WHEREAS, the County duly adopted a Spokane County Comprehensive Solid Waste Management Plan for the region ("Plan") on July 21., 1998, iticludipg revisions in Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System Page 2 Spokane County Resolution No. 98-0602; and WHEREAS, the City and County initiated the Spokane Regional Solid-Waste DispQsal Project in 1984 in order to develop a necessary solid waste management system and plan, including appropriate waste reduction and recycling provisions and litter control provisions; and WHEREAS, after years of planning and the completion of an adequate environmental impact statement and vendor selection process, and after due consideration of the environmental, social, technical, economic and other relevant factors, including public and governulental comment, and observation of applicable federal, state, and local procedures, the City and County established a cooperative project for the management, handling and disposal of solid waste generated within the City and the unincorporated areas of the County by execution of an Interlocal' Cooperation Agreement by a joint Resolution adopted on November 3, 1987, as superseded by an Interlocal Cooperation Agreement adopted by the City and` County on October 10, 1988, as superseded by Amended and Restated Interlocal Cooperation Agreement between the City of Spokane and Spokane County, WA on April 10, 1989 (hereinafter collectively referred to as the "Comity Interlocal Cooperation Agreement'); and , WHEREAS, the County, by the County Interlocal Cooperation Agreement has agreed to arercise its police and contract powers, and designate the System as'the site for disposal of solid waste collected within the unincorporated area of the County by its Flow Control Ordinance, subject to the exceptions set forth therein; and WFfERBAS, Signatory Regional City now desires, in consideration for the- City handling the disposal of Solid Waste at the System, to agree to exercise its police powers to designate the System as the sole site for disposal of Solid Waste under its control; NOW THEREFORE, IT IS AGR.FE-D: Section 1: DaINTTIONS. As used in this Agreement, the following words shall have the following meanings, unless the context dictates otherwise: A. Armual Budget shall mean the System budget for a Fiscal Year, as adopted or amended by the City in accordance with Section 8.12 of the Bond Ordinance. B. Bond Ordinance means Ordinance C-29285, adopted January 9, 1989 by the City of Spokane City Council. Spokane Valley Agreement to Join Regional Solid Waste System as :Regional City, pledging all solid waste to System Page 3 C. ' City shall mean the City of Spokane, Washington, a first class charter city of the State of Washington. D. County shall mean Spokane County, Washington, a class A county of the State of Washington. . E. County Interlocal Cooperation Agreement shall. mean the above referenced County lnterlocal Cooperation A_greenient between the. City and the County for the ownership, financing and management of the system and any amendments thereof F. Disposal Site means a site or sites approved by the Board of County Corumissioners for Spokane County or the Board's Authorized .Designee, where any final treatment, utilization, processing, or deposifion of Solid Waste occurs. This includes, but is not limited to, transfer stations (included as part of the disposal system of the County), sanitary landfills, incinerators, composting plants, and the location of a Facility for the recovery of energy resources from Solid Waste or the conversion of the energy from such wastes to more useful forms or combinations thereof.. G. Facili shall mean the mass burn resource recovery steam and electric generating facility constructed pursuant to the Construction Contract; such facility is the "Facility" aS such terns. is defined in the Construction Contract. Hazardous Waste shall mean waste which, by reason of its composition or characteristics is a toxic substance or hazardous waste as.defined in the Resource Conservation and Recovery Act (IZCRA), 42 USC 6901 et esq., together- with its implementing regulations, or in. the Toxic Substances Control Act (TOSCA), 15 USC 2601. et seq., together lvith its implementing regulations, or the definitions as promulgated by the State of Washington as Dangerous Waste or Extremely Hazardous Waste, all as may be now or hereafter amended from time to ti-m.e. 1. Recyclable Materials shall mean those materials, other than Recovered Materials which ate separated from Solid Waste, either by the generator at the source of such Solid Waste or mechanically by the System at any lawfully authorized transfer station, recycling facility, or other permitted location, as the case may be, and which are capable of beuig returned to the economic mainstream by the System. Recyclable Naterials may include, but shall not be limited to, bottles, aluminum cans, newspapers, cardboard,'paper materials, or other specific corrunercially marketable, items,. where and only where such materials have been specifically sorted r Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, - pledging all solid waste to System Page 4 by the gcrierator prior to collection and are collected apart.from the common municipal solid waste stream for commercial manufacture or recycling. J. Regional Cities shall mean all incorporated cities and towns i a Spokane County, including Signatory Regional City, except the City of Spokane, which have entered into, or hereafter enter into a Regional City Tnterlocal Agreement. K. Scale System means the scales, scale house, computer hardware and sofhvare and associated equipment necessary to operate an automated ticketing system. L. Signatory Regional City means the City of Spokane Valley, WA. M. Solid Waste includes garbage and refuse and shall mean all putrecible and non-putrecible wastes, whether in solid or in liquid form except liquid- carried industrial wastes and sewage. "Solid Waste" includes garbage, rubbish, ashes, industrial wastes, swill, demolition and construction wastes, abandoned vehicles or parts thereof, discarded home and industrial appliances, manure, digested sludge, and vegetable or animal solid and semi-solid materials. Solid Waste does not include Recyclable Materials or Hazardous Waste. In addition, all materials deposited in can or containers for collection, (other than. Recyclable materials or hazardous Waste), shall be deemed Solid Waste. N. System shall mean the existing Spokane Regional Solid Waste. Management System comprised of all property, real or personal, tangible, or intangible that is now owned or hereafter acquired by.the City which is used or useful by the City (i) in connection with the collection and disposal of Solid Waste generated within the City's boundaries and (ii) in connection with the disposal of Solid Waste generated acid collected elsewhere and delivered to the System for disposal. As of the date hereof, the System includes, without limitation, the City's Northside Lamifill, the City's refuse collection system, and. all facilities and equipment appurtenant thereto, whether real or personal, and vehicles necessary and incident thereto. 0. Tipping Fee means the amount charged per ton of Solid Waste for disposal by the System. All other capitalized terms used herein, which are not defined, shall have the . meanings given to them in the Bond Ordinance. Otherwise they shall have the same Spokane Valley Agreement to.Join Regional Solid Waste System as 'Regional City, pledging all solid waste to System Page 5 meaning as used. in other. documents referenced in this agreement tuiless another specific document is referenced. Section 2: PURPOSE. The purpose of this Agreement is to establish the participation of Signatory Regional City in the System as one of the Regional Cities. Section-3: SOLID WASTE DIRECTED TO SXST> 14. A. Signatory Regional City hereby covenants, agrees and contracts to exercise its 'police and contractual powers and authority as may now or herealler be recognized in contract or at law to direct the deposit of Solid Waste generated within its geographical boundaries to the System. B. The following are specifically exempted .from the provisions of subsection A: 1). Wreck.i.ng automobiles and parts thereof including storage and handling facilities, minor reclamation of scrap metal, glass, discarded clothing, paper, and their associated facilities which leads to resale or reuse of said material where no charge is made for collection or disposal to the originator. 2). Depositing soil, rock, tree stumps, gravel, broken concrete, broken asphalt, and similar inert wastes onto the surface. of the ground whereby such depositing is to be temporary uz nature, graded, acid otherwise worked to fill an existing depression or low area of ground. 3). Depositing agricultural Solid Waste onto or under the surface of the ground when said waste is being utilized primarily for fertilized or a soil conditioner, or is being deposited on ground owned or leased by the person responsible for the production of said waste as long as depositing such haste does not create a nuisance. 4). Depositing sewage and/or sludge onto or under the surface of the. ground at a Disposal Site that has otherwise been issued a Permit by a local, state or federal agency to be operated, maintained or managed for that purpose. S). Depositing Hazardous Wastes or Dangerous Wastes onto or under the surface of the ground at a Disposal Site that has otherwise been Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System page 6 issued a Permit by a local, state or federal agency consistent with the Comprehensive Solid Waste Management Plan to be operated, maintained, or managed for this purpose. 6). Establishment and operation of a Woodwaste Landfill site; "Woodwaste Landfill" being defined in the Spokane County Flow Control Ordinance, No. 85-0395, section 2 T1, adopted May 14, 1985. C. The Spokane County Comprehensive Solid Waste Management Plan will address disposal of all types of waste. The City and County will include Signatory Regional City in planning for and opportunities for proper disposal of exempt waste. Section 4: A17MTN1T.STRATT0N. A. Precise or ranization of entity. The entity defined above as the System has already been created. Signatory Regional City joins this System by this agreement. The City. will manage the System pursuant to the terms. and conditions of the County fnterlocal Cooperation Agreement. B. The City will provide Signatory Regional City with a copy of the Annual Budget for the System. C. Although the City is the administrator of the System, a Policy Liaison. Board has been established by the County Interlocal Cooperation Agreement. The Liaison Board already consists of two delegates from the City of Spokane, two from the County-and one from the Regional Cities. With respect to Signatory Regional City however, it the intent of the parties that this Signatory Regional City (Spokane Valley) be entitled to its own separate voting seat on the Liaison Board, to be created as an additional sixth seat. Each party stipulates to and/or agrees -to seek amendment of any other applicable interlocal agreements as may be necessary to accomplish this intention. D. Molding, disposing real. personal proper Any. real or personal property needed for System operations may be acquired, held and disposed of by the City, as administrator under this agreement. The City administers all special funds for System operations. Section 5: TTPPTNTG FEES. Spokane 'Valley b E1.areement to .loin -Re ional Solid Waste System as Regional City, pledging all solid waste to System Page 7 A. The Tipping Fees charged for disposal of Solid Waste.at the System shall be that established by the City. Tipping Fees shall be uniform for the same class of service, except that Tipping lees at the System's transfer stations and the Facility may differ to reflect the costs of transporting Solid Waste from the transfer stations to the Facility. The City has included and shall continue to include in the `lipping Fee a "landfill closure component" which will be allocated between the City, the County, and the Regional Cities as provided herein and in the County Interlocal Cooperation Agreement. 1B. If the Signatory Regional City is deterrrrined to have liability under Initiative 97 (RCW'. 70.105D) or the Comprehensive Environmental Response Compensation, and Liability Act (CER.CLA) in. connection. wit11 any landfill, the System shMl allocate to Signatory :Regional City a portion of the revenues from the landfill closure component of the System's Tipping Fees. Such allocation of revenues shall be in the same proportion that Signatory Regional City's Solid Waste generated and delivered to the System bears to the total non-City [from sources other than the City of Spokane] Solid Waste generated .from all. other areas of Spokane County and delivered to the System. each year. The portion of such non-City Solid Waste delivered to the System by the Signatory Regional City shall be determined by the population of the Signatory Regional City compared to. the total non-City population rpeople living outside the City of Spokane in all other areas of Spokane County] or by such other mechanisin as may be mutually agreed upon by the City, the County and the Signatory Regional City. C. Tire landfill closure component of the Tipping Fee will be increased or decreased periodically as deemed necessary by the City to generate the amount of funds required by the County or Regional Cities for landfill closure purposes ,Ndt:hin the limitations set forth in the County Interlocal Cooperation Agreement. D. Allocation of the revenues from the landfill closure component*of the Tipping .Fee will be made monthly to reflect- the actual proportions based upon weight of Solid W'ast'e delivered or caused to be delivered to the System each year by the City, County, and Regional Cities. The. determination of the total weight of Solid . Waste delivered or caused to be delivered to the system by the i~ Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System Page 8 City, the County, and Regional Cities, shall be made through the use of Scale Systems or, at any Disposal Site where Scale Systems are not available, by converting volumes of Solid Waste to tons of Solid Waste at the agreed upon ranges of 3 1/3 cubic yards of compacted Solid Waste to one ton of Solid Waste and 6 2/3 cubic yards of non-compacted Solid Waste to one ton of Solid Waste. The determination of whether any particular Solid Waste delivered to a disposal site by any person is from the City or from other areas of the County shall be determined by the City through such methods or systems as the City and the County shall agree and deem appropriate. E. Revenue allocated to Signatory Regional City if any shall be remitted quarterly. Allocable revenues, including interest earnings thereon, may be used for the following purposes: 1). To pay landfill closure costs. 2). To fund a reserve for future landfill costs. 3). To pay other collection costs. 4). Any other. landfill purpose. Section 6: UTILITY TAX. If the City,* County or Signatory Regional City should impose a utility tax on the disposal of Solid Waste at the System, the proceeds of that utility tax on disposal of. Solid Waste generated within the County, either from incorporated or unincorporated areas, shall be shared, after the deduction of all appropriate and reasonable administrative costs, between the City,_ the County and the Regional Cities proportionately based upon the tons of Solid Waste delivered to the System from the City, the Regional Cities, and the tons of Solid Waste delivered to the System frorn other sources. The allocation of the tax will be pursuant to the method specified in Section 513 of this Agreement. . Section. 7: UPDATE OF THE COUNTY COA4PRBHE1"4SI'VB SOLID WASTE MANAGENfF.NT PLAN: Pursuant to RCW 70.95.080, Signatory Regional City hereby authorizes the County, acting independently or through its agents or consultants, to prepare a plan for Signatory Regional City solid waste management. as a part of the revisions to the Spokane County Comprehensive Solid Waste Management Plan-Update in 1989 and every five-(5) years thereafter, including preparation of a Local Hazardous Waste Plan, a Recycling Spokane Valley :agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System !'age 9 Flan and any environmental documents required therefore. The County will provide drafts of the update and notify Signatory Regional City of meetings regarding the update. The Plan and any updates will be submitted to Signatory Regional City for their approval. Section 8: AMENDMENT. Amendment of this Agreement may be made only by written agreement of the parties. Section 9: DURATION AND TERMINATION. A This Agreement shall be for an initial term of 8 years or for such longer term as any Bonds or Additional Bonds remain Outstanding. B This Agreement can be terminated early only by written agreement of the City of Spokane, Spokane County, and the Signatory Regional City. Upon termination of the Agreement, the City shall own the System and all of its assets. (cross reference, Coiuity Interlocal Cooperation Agreement, See. 5.2 ej. Section 10: 11EAD]NGS. The section headings in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to, and shall not be deemed to, limit or extend the scope or intent of the sections to which they apply. Section 11: ADDITIONAL This Agreement contains all of the terms and conditions agreed upon by the parties. -l\To other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. The parties have read and understand all of this Agreement, and now state that no representation, promise, or agreement not expressed in this Agreement has been made to induce the parties to execute the same. Failure to enforce any term or condition in any one instance-shall not be deemed waiver in other instance. This Agreement shall. not be construed to favor any party. Section 12: FILMIG OF THE AGREEMENT. The City of Spokane and Signatory Regional City shall file this Agreement with the respective City Clerks and the City shall file this Agreement with the Spokane County Auditor and Secretary of State. Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System Wage 12 DATED this- day of _ , 2003. City o.f. Spokane Valley, WA Signatory Regional City By. City anager Attest: i City Clerk Approved as to form: it Attorn Spokane 8'a ley Agreement to Join 1Z.egional Solid Waste System as Regional City, pledging all solid waste to System Page 11 ADOPTED by the Board of Cotuity Commissioners of Spokane County, Washington this day of )2003. o o" cor~,,,lss ~~r ;N L ~aCi r0 o ATTEST: NfTCKY M. DALTOt CLE F 1`11E BOAR_ By: ~~4 anicla Erickson, Deputy JoIYgRoskellcY,*Chats' pD.HI S. IM. Kate Nfc slip, Commissioner ` • ATTEST: APPROVED: Oie'flExecutivc Boxer Offic r Approved as to Fonn: Prosecuting Attorney • ~ 1' 1 Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System Page 10 Section 13: SEVFRABTLITY. In the event any provision of this Agreement shall be declared by a court of competent jurisdiction to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining provisions shall not, in any way, be affected or impaired thereby. Section 14: EFFECTNI DATE. This Agreement shall become effective immediately after it is duly adopted by the Board of Spokane County Commissioners, and the Councils of the Cities of Spokane and the Signatory Regional City. .IN' WITNESS WHEREOF each of the parties have executed this Agreement by their duly authorized officials. q Y-4 DAT7ED this / day of L,-PL-L- 2003. CITY OF SPOKANE By: ATTEST: Terri Pfister City Clerk Approved as to Form: .l Robert Beau ue Assistant City Attorney 0 RECEI VEDA `2~2 AGENDA SHEET FOR COUNCIL MEETING OF: ~~~©03 SUN seoz~L 5 2003 Submitting Dept. Contact Person PhoneqkTY CLERKS OFFJC Solid Waste Dennis Hein 625 7806 SPOKANE, WA ADMINISTRATIVE SESSION LEGISLATIVE SESSION CITY PRIORITY /~/~n X Contract o Emergency Ord o Communications CLERK'S FILE CPO 00 - S 12 o Report o Resolution o Economic Development RENEWS o Claiins o Final Reading Ord o Growth Management CROSS REF o First Reading Ord o Human Services ENG STANDING COMMITTEES o Special Ccnsidera#ion o Neighborhoods SID (Date of Notification) o Hearin o Public Safety REQUISITION o Finance o Public Safety X Quality Sentice Delivery Neighborhood/Commission[Committeo Notified: o Nethborhoods o PubUc V"oft o Racial Equity/Cultural Diversity o Plannin. Communi, & Econ Dev o Rebuild/Maintain Infrastructure Action Taken: AGENDA Interlocal Agreement (Ch. 39.34) between the City of Spokane, Spokane County and the City of WORDING: Spokane Valley re: Regional Solid Waste Management System BACKGROUND: With the incorporation of the City of Spokane Valley, it is necessary to enter into a separate (Attach additional interlocal agreement with the new City to confirm that it desires to become a part of the existing sheet if necessary) Spokane City-County Solid Waste Regional Project. The City Council of Spokane Valley has now approved this arrangement on May 27, 2003. In section 3 of the agreement, Spokane Valley promises to direct all solid waste generated within its geographical boundaries to the System. This agreement confirms our acceptance of the new City as a part of our interlocal solid waste system. RECOMMENDATION: approve ATTACHMENTS: On fr or F eview i SIGN TUR S: Depar ment Head Head Legal in Office of City Clerk s City Fiscallmpan. xwA Budget Account: 0NIA o Expenditure: $ o Revenue: $ # o Budget Neutral ion ~cior istrator for Mayor Council President Robert Beaurnier Asst City Atty DISTRIBUTION: /avid Mercier, Spokane Valley City Manager Dennis Hein, Solid Waste System Director Bill Wedlake, Spokane County Solid Waste Director COUNCIL ACTION: APPROVED BY OKAN~ WY COUNCIL: t~~21-'k X 0 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 21, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Parks and Recreation Master Plan GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: The Draft Park and Recreation Master Plan is presented for input from City Council. Various minor revisions have been made to the plan following the September 2005 document in Council's possession. The public has had numerous opportunities for input including a scheduled public hearing on November 28, 2005. The Park and Recreation Plan is scheduled for council adoption at a time that will coincide with the second reading of the Ordinance for adoption of the Comprehensive Plan. A revised copy of the Park and Recreation Master Plan incorporating final council input will be provided in advance of adoption. OPTIONS: Discussion, recommendations for revisions/corrections. RECOMMENDED ACTION OR MOTION: Schedule the Park and Recreation Master Plan for formal Council consideration. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Mike Jackson, Parks and Recreation Director ATTACHMENTS Power Point, Re: Parks and Recreation Master Plan. City of Spokane Valley Park and Recreation Master Plan March 21, 2006 Plan Adoption ■ Meets requirements of Washington State Interagency Committee for grant. eligibility. ■ Provides direction and guidance to the Parks and Recreation Department. ■ Allows for flexibility in priorities and scheduling to maximize funding opportunities, i.e., Universal Park and Barker Bridge River Access. ■ In some cases, provides a range of options rather . than one specific recommendation. ■ Recommends specific park acquisitions and improvements. ■ Planning processes for each park will introduce new ideas and final designs will evolve. 1 Future Decisions ■ Leases and Agreements in Parks ■ Future of Valley Mission Park - North of Mission and South of Mission. ■ Future of old Senior Center ■ Option for $1.6 million from Spokane County for development of a swimming pool or other aquatic facility. ■ Priority of renovation projects. ■ Specific land acquisitions ■ Funding Mechanisms Staff Recommendations ■ Adopt the Park and Recreation Master Plan at a future date that coincides with final approval of the Comprehensive Plan. ■ The Plan should be considered a "working" document ■ Anticipate a formal revision/update of the Plan in four years (2010). ■ Revision can be a supplement (not a replacement) of the Park and Recreation Plan. 2 Questions and Comments CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 03-12-06 City Manager Sign-off: AGENDA ITEM TITLE : Comprehensive Flan Deliberation The following comprehensive plan issues are scheduled for deliberation, as time allows: Confirmation of Land-Use Strike-through Chapter (previously dish•ibuted) Continued Discussion of Land Use Map Changes for properties #54-68 (see page 3 of 3-7-06 minutes) Continued Discussion of Neighborhood Chapter Policy NP-2.1 (see page 3 of 2-21-06 minutes) Continued Deliberation ofNeighborhood Chapter (beginning with Goals & Policies 2.7) Housing Narrative Capital Facilities Chapter r Spokane Valley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley VIA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhaltQspokanevattey.org Memorandum Date: March 21, 2006 To: Dave Mercier, City Manager and City Council From: Neil Kersten, Public Works Director Re: Community Economic Revitalization Board (CERB) Grant The Washington State Community Economic Revitalization Board requested grant applications for public infrastructure projects that stimulate economic development that result in the creation of new jobs or the retention of existing jobs. A copy of the cover letter from CERB outlining the grant program is attached. The City submitted a pre- application on January 6, 2006. A copy of the pre-application submittal is attached. The City's application was approved for the development of a final application which must be submitted by April 3, 2006. We do not anticipate final completion of the application until the end of March. We will review the latest version of the application with the Council on March 28, 2006 and will request Council's approval for the City Manager to sign the final application. Attachments: Program Solicitation Letter from CERB Pre-Application Submittal INVE3TIN0 IN WASHINGTON'S ECONOMIC FUTURE Community Economic Revitalization Board 128 - 10P Ave. SW . PO [Sox 42525. Olympia, Washington 98504-2525 • (360) 725-4058 December 1, 2005 Dear Prospective Applicant: The Washington State Community Economic'Revitalization Board is pleased to announce the Job Development Fund-a new program established during the 2005 Legislative Session. The purpose of the Job Development Fund is to assist public infrastructure projects that directly stimulate economic development by supporting the creation of new jobs or the retention of existing jobs. This letter is the Board's invitation to qualified applicants to apply for funding. As a result of this solicitation and the competitive project selection process that will follow, CERB expects up to $49.5 million in grant funding to be approved by the Washington State- Legislature during the 2007 Session. The Job Development Fund application process requires a pre-application and a final application. The pre-application deadline is Friday, January 6, 2006. The Department of Community, Trade and Economic Development must receive all pre-applications by 5:00 p.m. on that date. The final application deadline is Monday, April 3, 2006. CTED must receive all final applications by 5 p.m. on that date. The mailing address is: Job Development Fund Department of Community, Trade and Economic Development 128 10"' Avenue Post Office Box 42525 Olympia, Washington 98504-2525 Attention: Matt Ojennus The pre-application process requires each applicant to give notice of intent to apply to the local economic development organization serving as the area's Associate Development Organization. A notification form is included in the pre-application for this purpose. A list of ADOs is provided as an attachment to the Job Development Fund Program Guidelines. Each prospective applicant is strongly encouraged to thoroughly review the guidelines before completing the pre-application and application forms. . CTED staff will do an expedited review of all pre-applications received. On or before Friday, January 27, 2006, CTED staff will provide initial feedback to each applicant on project eligibility and related issues. This technical assistance is intended to address questions or concerns applicants may have about submitting a final application. Please contact Job Development Fund Program staff at (360) 725-4049 if you have questions about the application process or require additional assistance. Sincerely, Tom Trulove, Interim Chair Community Economic Revitalization Board Enclosures: Job Development Fund Guidelines - with Attachments A-F Job Development Fund Pre-Application Job Development Fund Application MMUN#TY ECONOMIC REVITALIZATION BOARD JOB DEVELOPMENT FUND PROGRAM PRE-APPLICATION Contact InforMati0n ApplicanflLeadApplicant: City of Spokane Valley Location (by County): Spokane County Proposed Project Name: Valley Corridor - Protect 2 Co-App#cant(s): Estimated Period of Public 41112008 811512009 Projaftct Construction: ~marr11t1daylyeaY~ th-10 (morafhldaylyear) Contact: Neil ersten, AIA Title: Public Works Dir. Email Address: n kersten n spokaneval€ey.org Telephone Number: (509) 921-1000 FAY Number: (509) 921-1008 Address: 11707 E. pra9ue Avenue, Spokane Valley, A 99206 Signature of Responsible Of#i lal ~ : s Name (typed orprinfacQ, pave Mercier T Titte: City Manager Date: January 6, 2446 Funding Information Total Estimated Public Facilities Project Cost. $ 12,0507000 + Estimated Amount from Other Sources for the Public Facilities Project: 4,670,000 • EsUmated Amwint of Job Development Funds Requested for the ~ Public Facilities Projer-( (must be minimum required): 7,388,000 Totaf Anticipated Investment in floe Private Sector Susiness Project: $ 61,300,000 Public Sector Project Description Please provide a brief narrative descrrplion of the public sector economic development infrastructure project that will be proposed for consideration in a final .lab Development Fund program application. Indicate elements that will require JDF Program funding and these that will not. The City of Spokane Valley incorporated on March 31, 2003- 'rhe City's current population of 85,000 people is spread put over 38 square mites. Spokane Valley is bisected east to west by Sprague Ave+nare, 819- i mile corridor of strip carmierdal development (see aftechrnent "A"), to 2001 SpoR8rie-County completed construction of a couplet from 1-90 to Uraiversi€y Read (see attachrnent "B"). This project was to relieve congestion and provide capacity far future growth along Sprague Avenue through the center of tha valley business district. pragua Avenue became a one-way westbound five lane arterial and Appleway Boulevard became a one-via y eastbound four lane arterial. IASV-FS IlUsers%nkerste WaIIey Corridor-City CcnteTValNy oa'ridorPhas" 2 - JDF Pre-AppliQation 1-05-06.doc The City is currently preparing a NEPA environmental evaluation and alternatives analysis for the continuation of the project four miles further east Preliminary study results show a need to extend Appleway east of University to relieve existing congestion at two major intersections and provide additional capacity for future traffic volumes. The extension of Appleway would be within the abandoned Old Milwaukee Railroad Right-of-Way currently owned by Spokane County. Final arrangements are currently being made to transfer this right-of-way to the city for transportation purposes. Since incorporation the City has also been working on the development of its first comprehensive plan in accordance with the Growth Management Act. A draft version of the comp plan has been reviewed by the Planning Commission and is now being deliberated by the City Council through a series of public meetings. Of three proposed land use scenarios, the preferred alternative is the creation of a definable and vibrant city center and reducing the strip commercial areas along Sprague Avenue by maintaining regional commercial zoning only at major intersections (Pines, Evergreen, Sullivan) and designating areas between these 'nodes" as corridor mixed use, which would encourage conversion of vacant and/or dilapidated commercial areas into areas of office/employment, high-density residential, and specialty retail. This alternative will strengthen the City overall by providing for long-term growth in employment and housing, promote housing opportunities close to employment and services, and develop land use patterns that support the development of a more extensive regional transportation system. This alternative will also provide an opportunity for the city to transform itself from an essentially residential community with a retail and service based economy to a sub-regional economic center with an expanded, more diverse employment base. Transforming Sprague Avenue from a commercial strip to a combination of a multi-use city center, focused regional commercial zoning, and corridor mixed-use is supported by several economic and transportation-related studies that have been prepared over the past several years. To facilitate this transformation and open up opportunities for redevelopment, access to the south side of this corridor is required. Extending Appleway Avenue and completing the couplet will provide the access necessary for, and encourage, the development and redevelopment described above. Without this public project, the revitalization of this corridor will languish as individual private developments will not have the access or capacity to build new projects. Funds for the next portion of the project, Valley Corridor Phase 2 from University Road to Evergreen Road as shown in attachment °C", are currently approved for the design phase ($780,000) from a Federal Surface Transportation Program (STP) grant through Spokane Regional Transportation Council (SRTC) and $4.2 million in Transportation Improvement Board (TIB) grant funds are currently earmarked for this next portion of the project as well. With a total estimated project cast of $12 million, approximately $7 million is needed to move this project to completion. Private Sector Project Description Please describe the private sector business project that will occur as a result of the proposed public sector project investment. Is there a committed private sector business prepared to site or expand business operations immediately or is future business development anticipated? In 2004 the city of Spokane Valley commissioned an economic study of the Sprague/Appleway Corridor with the purpose of providing an objective and understandable evaluation, from primarily an economic perspective, of issues along the corridor. The Couplet, as defined for the study, extends from 1-90 to University (see attachment B), and the East Sprague Corridor extends from University to Sullivan (see attachment "C & D"). The study, completed by ECONorthwest, looked at the transportation, land use, and economics of the corridor and included a series of stakeholder workshops and City Council work sessions. The final report indicates more than half of the land in the corridor is in commercial, retail, or service uses. The report states that about 25% of the land is classified as vacant. The report also states that about 35% of the land in the Couplet Study area and 21% of the acres in the East Sprague Corridor has an improvement to land value ratio of between 0.01. and 1.00 which would indicate land that has the potential for redevelopment. Since the opening of the Spokane Valley Mall in the late 1990's, the commercial and retail businesses have been slowly transitioning away from the Sprague/Appleway corridor to areas closer to the mall- This has created a significant number of vacant buildings along the corridor. 11,5V-rSI\UsersW:crsten%Valley Corridor-City CeriterlValley Corridor Phase 2 - JUF Pre-Application 1-05-06.doc (M recommendations in the study suggest providing retail concentrations at major crossroads in compact, waMable, "lifestyle centerYtown ceritar config ufatio ns and modify the land use and development policies to focus high- quality residantia1, wGrlkplace, and lodging Investment along the majority of the conridDr. The draft Cpmp Pion currently beano reviewed by City Council includes this recommended approach, Howwever, in order to develop this corridor as envisioned, access to the south sides of these vacant and under-developed prope rt°s south of Sprague Avenue is required. The city's project to extend Appleway east of University Poad would be the catalyst for reinvestment and redevelopment of this corridor opening up opportunities far hundreds of living-vragejobs. We are currently aware of at. least three major landowners with large parcels along the corridor that are poised to make immediate major lnvestrnents to improve their properties, Two of these landowners have large vaunt buildings on their sites and are contemplating either remodeling the existing buildings or dernolishing them. Our proposed project to extend Appleway would allow these [andowners to consider making imprOVerrlerlt6 that coincide with the vision outlined the City's draft Comp Plan, There property locations are noted on attachment "C". Please see the• following attached letters from these developers: 1. Fring Corporation $12 million 2, Lloyd! Torgeson 8 million 3_ University City Corporation 31,3 million * The City of Spokane Valley is currently real uestfng proposals for consulting services to assist the City in developing a Sp raguelApp feway Corridor Subar u Plan (see attachment '17"), The plan would providd implementing regulations and phased capital improvement schedule for the Spra gue-App leway Corridor. We believe that many of the vacant parcels or parcels Ihat are indicated above for redevelopment may also have plans to move ahead with projects based on the proposed constructiion of Appleway, if the City is selected in the pre-appiiupion phase, the City will contact Jand owners immedia6ely adjacent to the pro posed project to see if there are other active projects being considered for development as a result of [lie construction project that could y he included in the final application- Financial a Explain why JDF Program assistance is needed for this project and why purer funds are not available to finance the public facilities projecL Also, axplain why the immedlale or prospective development will not ,gp forward Without thLN public sec tarprajaet, We currently have fifJer-aI and state transportation grant funds to cover a portion of the project- The only other sour -e of funds available for this project is additional federal transportation funds. However, these funds are very limited and extremely competitive with other regional transportation projects In the Spokane area. Our project to extend App leway and opening up access to the south side of the corridor relates directly to providing red evelopme n I and reinvestment opportunities thal kviII bring a sign iFicant number of additional jobs to Spokane Valley. Vde understand these to be the goals 4f the JCF program. If we do not receive JDF Program funds we run the risk of not being able to move fanvard ith.our project, If vie are not able to move forward with our project and open up opportunities for redevelopment and reinvestment within the corridor, the vision of how our community will look in twenty years as outlined in our draft camp plan wiII not be realized and the opportunity to bring additional jobs to Spokane Valley will be delayed or lost. The public investment made along this corridor swill open up opportunities far many adjoining landowners and provide the fneaii% to attain the vi5ian of rer:reatin9 pnhane Valley as "a community of opportunity where individuals and families can grow and play, and businesses will r'laurish and prosper." Schedule 11SV-Fs 11t~sersxnk. rsten Val Icy Corridor-City Centcffal Icy CQrridar Phase 2 - JDF Pre-Application I-OS-OG.doc Provide a brief outline of the project schedule, highlighting planned construction start and ending dates for the public sector project and key milestones for the anticipated private sector development (e.g., date private facility is ready for new or expanded operations, date new jobs will be available, etc.). The current project schedule is as follows: 1. Completion of alternatives analysis: 2. Design & RAN acquisition 3. Construction January - March 2006 July 2006 - Sept 2007 April 2008 - Aug 2009 11SV-FS I \UserslnkerstenWalley Corridor-City CenterlValley Corridor Phase 2 - JDF Pre-Application 1-05-06.doc Associate Development Organization (ADO) Notification Instructions to Applicant. Please detach this form from the pre-application and send it to the local economic development organization that is the designated ADO for your area. If the project involves co-applicants served by different ADOs, you must forward this notice to all affected ADOs. A list of ADOs is attached to the Job Development Fund Program Guidelines. Provide the ADO(s) with a brief description of the project In the space provided below. After securing a signature from the ADO(s) on the form(s) you must submit the signed form(s) with your complete pre-application. Brief Project Description: The City of Spokane Valley proposes to extend Appleway Avenue east of University Road to Evergreen Road. This extension will open up access to the south sides of properties located south of Sprague Avenue, significantly increasing the development and redevelopment opportunities of this main business/retail corridor through the center of Spokane Valley. The project includes improvements for the safety of bicyclists and pedestrians along Sprague Avenue. This includes creating bicycle lanes, increasing sidewalk widths, and providing streetscape improvements. This project supports the draft Comprehensive Plan, currently being reviewed by the City Council, by providing access to a proposed new City Center and a corridor of mixed land uses, including high and medium residential supported by community retail and professional office parks. Instructions to ADO: Upon receipt; please sign this form and return it to the applicant. The applicant is required to submit this form as part of the pre-application process for grant assistance from the Community Economic Revitalization Board's new Job Development Fund Program. The organization listed below has received notification of this project as demonstrated by the signature of the organization's representative. Spokane Area Economic Development Council Name of Organization igna re of Representative January 5, 2006 Date 11SV-FS I\1.Jserslnk-erstenlValley Cooridor-City CentcrlValley Corridor Phase 2 - JDF Pre-Application 12-1-05.doc CITY OF SPOKAt\'E VALLEY Request for Council Action Meeting Date: March 21, 2006 City ]Manager Sign-off: Itcm: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing X information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Right-of way and Road Obstruction Pennitting Process GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVNIC) 10.05.070 -.2 10 PREVIOUS COUNCIL ACTION TAKEN: Adoption of the obstruction permit provisions of the SVMC in 2003. BACKGROUND: In the last several months, it carne to the attention of the City that not all entities perfoiniing maintenance or work in the City's rights-of-way (ROW) were obtaining obstruction permits from the City, as is required by SVMC10.05.080. 'rhe types of activities requiring such a permit are varied, including arborists cutting vegetation in or near the ROW, cable or utility companies accessing their facilities underground, utility companies accessing their facilities on poles, or other kinds of construction or maintenance in the ROW. The City has a right and an obligation to protect and maintain its ROW for the traveling public. As such, the City must adopt provisions that will accomplish that goal. However, the City wants to try to avoid regulations that unnecessarily complicate the ability of other users of the ROW to perform maintenance of utilities. The difficult task is to accomplish the second without compromising the fast. There are a number of important reasons why the City must regulate obstructions in its ROW, and in particular know who is engaging in activities within the ROW. The following list is not exhaustive: (1) Uncontrolled access may result in two or more entities obstructing traffic in close proximity. The City must know about obstructions to provide for appropriate traffic flow. (2) If somebody working in the ROW d,,unages the ROW, for instance breaking out a curb, the City would have record of which entities were working in an area in the recent past, and would be able to seek recovery for the damages. (3) If a traffic accident occurs as a result of an obstruction, the City has a record of which entities were in the area.. (4) The failure to regulate such conduct could result in liability lbr the City if a court or jury found that as a cause to an accident. In other words, the failure to control use of the streets in this fashion could be determined to be a contributing factor to an accident.. (5) State law requires certain min.i.mum standards for traffic control plans to be used on City streets, and places an affirmative duty on the City's Traffic Engineer to place and maintain traffic control devices as necessary to regulate, warn, or guide traffic for construction, detours, emergencies and special conditions. Our current regulations (SVMC 10.05.080) require that anybody engaging in any construction or maintenance activity in the ROW must obtain an obstruction permit. It also states that in the case of an emergency, a private or public utility may commence work prior to obtaining a permit, provided the person obtains one within 48 hours after work is commenced, or on the first business day following the expiration of that time frame. The current fee for an obstruction permit is $70.00. The failure to obtain a permit subjects the offender to a Class 1 infraction, which results in a fine and court costs of $512.00. In order to find out if our current regulations are unduly burdensome, I talked with several sources, including two utility providers, who provided comments both positive and negative. I also talked with the supervisor of the City of Spokane's street obstruction department to find out how they handle such matters. Spokane differentiates between obstructions of a very short duration and those that are not. The Spokane representative reported that they get good compliance from the utility companies, but not so good from arborists. The penalty for failing to obtain a permit in Spokane is $200.00. I have met with Spokane Valley's Traffic Engineer, to discuss how the current regulations might be modified, and still provide a high level of traffic safety. One of the items we discussed was the Manual on Uniform Traffic Control Devices (MUTCD), drafted by the United States Department of Transportation Federal Highway Administration, and adopted by the City. Chapter 6 of the MUTCD addresses temporary traffic control, including safety concerns related to the duration of the obstruction. It should be noted that the MLTTCD does not discuss issues such as when permits should be required, only how to engage in certain activities in a safe manner. Our Traffic Engineer opined that the City could likely revise its regulations in a way that would tie the need for a permit to the duration of the stop, perhaps similar to the time frames set forth in the MUTCD for providing for traffic, and how. Staff wanted to inquire whether the Council wanted to instruct staff to draft a proposed amendment to the existing obstruction permit requirements. if so, staff may recommend a concomitant resolution amending the fee schedule to include a monthly permit (including an undetermined amount) for routine maintenance activities in the right-of-way. Such a permit could feature a requirement that the entity report at least one week ahead of time generally where it will be working, and then a detailed log after the fact where stops were made. This would provide the City with appropriate knowledge beforehand for traffic control, and after the fact in the event some sort of accident occurs, including damage to City property. OPTIONS: Instruct staff to do nothing; instruct staff to draft a proposed amendment to SVMC 10.05. RECOMMENNTED AC'T'ION OR MOTION: BUDGET/FTNANCIAL IMPACTS: N/A STAFF CONTACT: Cary P. Driskell, Deputy City Attorney; Inga Note, Traffic Engineer ATTACHMENTS: SjOk~ e ; Valley • 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org Informational Memorandum To: City Council - Meeting March 21, 2006 From: Shane Arlt, Assistant Engineer (CIP) Thru: Neil Kersten, Public Works Director Steve Worley, Senior Engineer (CIP) Date: March 21, 2006 Re: Certification Acceptance (CA) for Federal Highway Administration (FHWA) Projects Background The Federal Highway Administration (FHWA) through a Stewardship Agreement, delegates authority to the Washington State Department of Transportation (WSDOT) for approving project development and construction administration. WSDOT has the option of delegating some or all of this authority to qualified local agencies, state or federal agencies, or Tribal governments. This procedure permits an agency to retain more of the approval authority at the local level when developing FHWA assisted transportation projects. WSDOT delegates this authority through a Certification Acceptance (CA) program. The CA program does not eliminate any project development procedures. Benefits of CA to a local agency include savings in time and money since the agency has the authority to develop, advertise, award, and manage its own projects. Another benefit is that only agencies with CA status may construct federal aid projects using agency forces. CA requires local agencies to commit sufficient staff and other resources to project administration to ensure that all applicable state and federal requirements are met; and that the work can be accomplished efficiently. Once an agency has been certified, the certification agreement remains in effect indefinitely unless rescinded due to lack of performance or modified by one of the parties. A CA agency has the option of requesting that WSDOT or another CA agency administer any given project. Certification Acceptance Requirements 1. Projects must be administered in accordance with the Local Agency Guidelines (LAG) manual. 2. Projects must be administered utilizing a Professional Civil Engineer registered in the state of Washington who is either on staff as a public employee or is a contract employee designated as the agency's Engineer. Page 1 oft 3. The agency shall have sufficient expertise and capability to perform and supervise the design, environmental, PS & E, and construction-administration phases of the project. 4. The agency must have designated an official approving authority for all WSDOT- delegated project approvals. This authority (e.g., agency executive or policy body) must officially approve each project step for which it is the approving authority, as identified in the agreement. (See attached Certification Acceptance Qualification Agreement). Application for Certification Requirements An agency applying to administer contracts under Certification Acceptance procedures must submit a Certification Acceptance Qualification Agreement to the WSDOT Local Programs Engineer. After receiving the CA Qualification Agreement, the WSDOT Highways and Local Program's Project Development Engineer will conduct an interview with the local agency administrators to determine whether the agency is capable of administering an FHWA- funded project. Areas of consideration will be a determination of past performance, current staffing, overall capability, and knowledge of FHWA and state requirements. Based on the interview, the Director of H&LP will allow the agency to administer a project under a trial/mentoring status. Immediately following the completion of the project, a Project Management Review (PMR) will be performed to evaluate how the agency performed. A favorable PMR will result in the agency achieving CA status. The WSDOT Highways and Local Programs have encouraged the City to apply for CA status. They are confident that the City has the staff and resources to administer Federal Aid Projects under CA status. Attached: Draft CA Application Page 2 of 2 Certification Acceptance Qualification Agreement AGENCY City of Spokane Valley AGENCY NO.1221 The agency agrees to comply with the following requirements when developing all Federal Highway Administration (FHWA) projects under FULL CA status. 1. Adherence to the Local Agency Guidelines and all policies and procedures promulgated by the Washington State Department of Transportation (WSDOT) which accomplish the policies and objectives set forth in Title 23, U.S. Code, Highways, and the regulations issued pursuant thereto. 2. The overall approval authorities and conditions will be as follows: a. The project prospectus will be reviewed and approved by the following official. City Manager Position Title Only b. The local agency agreement will be reviewed and approved by the following official or officials. City Manager Position Title Only c. The designs and environmental documents will be reviewed and approved by the following state of Washington registered Professional Civil Engineer. Senior Engineer - Capital Projects Position Title Only d. The hearing's findings (if required) will be reviewed and approved by the following official or officials. City Manager Position Title or Titles Only e. The contract plans, specifications and estimate of cost will be reviewed and approved by the following state of Washington registered Professional Engineer. Senior Engineer - Capital Projects Position Title or Titles Only f. Agreements will be signed by the following responsible local official: (1) Railroad City Manager Position Title Only (2) Utility City Manager Position Title Only (3) Consultant City Manager Position Title Only (4) Technical Services City Manager Position Title Only g. The award of contract will be signed by the following responsible local official. City Manager Position Title Only h. All projects will be constructed in conformance with the Washington State Department of Transportation/American Public Works Association (WSDOT/APWA) current Standard Specifications for Road, Bridge, and Municipal Construction and such specifications that modify these specifications as appropriate. Multimodal enhancement projects shall be constructed in conformance with applicable state and local codes. LocarAgency Gurdefines M 36-63 i October 2005 i. The contract administration will be supervised by the following state of Washington registered Professional Civil Engineer. Senior Engineer - Capital Proiects Position Title Only j. Construction administration and material sampling and testing will be accomplished in accordance with the WSDOT Construction Manual and the Local Agency Guidelines. 3. The agency agrees that they have the means to provide adequate expertise and will have support staff available to perform the functions being subdelegated. The support staff may include consultant or state services. 4. The agency agrees that the signature on each project prospectus and local agency agreement will be consistent with section 2 above. 5. All projects under Certification Acceptance shall be available for review by the FHWA and the state at any time and all project documents shall be retained and available for inspection during the plan development and construction stages and for a three year period following acceptance of the project by WSDOT. 6. Approval of the local agency certification by the Director of Highways and Local Programs may be rescinded at any time upon local agency request or if, in the opinion of the Director of Highways and Local Programs, it is necessary to do so. The rescission may be applied to all or part of the programs or projects approved in the local agency certification. Mayor or Chairman Date WASHINGTON STATE DEPARTMENT OF TRANSPORTATION Approved By: Director, Highways and Local Programs Date Local Agoncy Guidelines M 36-63 October 2005 Spokane C.. ;OOvalley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall9spokanevalley.org Memorandum To: City Council From: Inga Note -Traffic Engineer CC: Neil Kersten, John Hohman, Cary Driskell Date: 3115106 Re: 20 mph School Zone for West Valley High West Valley High School has requested the establishment of a 20 mph School Speed Zone through their Vista Road frontage. Any changes to speed limits must be made through a council resolution. The school has been facing some safety concerns in recent months due to construction work on the site. A pedestrian-vehicle collision occurred in the school crosswalk at the intersection of Fairview/Vista last month. Through the establishment of the 20 mph School Speed Zone and the installation of new yellow-green crosswalk signs, we hope to make the area safer for students. A draft resolution is scheduled for Council consideration at the April 11 regular meeting.