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2006, 04-11 Regular Meeting
AGENDA SPOKANE VALLEY CITY COUNCIL SPECLAL MEETING Council Meeting #89 Tuesday, April 11, 2006 X/~; 6:00 p.m. CITY HALL AT REDWOOD PLAZA 11707 Fast Sprague Avenue, First Floor Council Requests All Electronic Devices he Turned Off During Council tilceting CALL TO ORDER INVOCATION: Pastor Barry Fester, Valicypoint Baptist Church at Pines PI-FD(;Fl OF ALLEGIANCE R01.L CALL APPROVAL OF AGENDA INTRODUC"FlON OF SPECIAL GUESTS AND PRESFNI'ATIONS CONn'111-FEE, BOARD. LIAISON SUMMARY REPORTS MAYOR'S REPORT: Proclamation: Drug--Free WafhIngran & National Alcohol Awareness Afonth PUBLIC CONiN1ErTS Except whcrc indicated below for "public comment" this is an opportunity for the public to speak can any topic. When )ou come to the podium, please state your name and address for the record and limit remarks to thre:c nimilles. 1. PUBLIC HEARING: Final Hearing on Draft Comprehensive Plan a. Presentation: Revised Land Use Map, and Updated Strike-through Version, Capital Facilities b. Open Public Hearing for Public Comments c. Continue Public Hearing to April 25, 2006 Council Meeting 2. CONSENT AGENDA Consists of items considered routine which are approved as a group. A Councilmcmber may remove an item from the Consent Agenda to be considered scpneatcly. a- Following claim vouchers: VOUCHER LIST DATE VOUCI IER #s TOTAL VOUCI IER AN1601 I' 03-17-2006 ~ 8755 S415.95 03-23-2006 8754-8789 $196-308.26 03-24-2006 8790-8821 $633,608.46 GRAhrD TOTAL $830,332.67 b. Paymll for Pay Period Ending March 31, 2006: S200,'149.57 c. h-iinutes of March 21, 2006 Special,'Regular Council Meeting d. Minutes of March 23, 2006 Special Council Meeting e. Minutes of March 28, 2006 Regular Council Meeting f. Minutes of Match 31, 1,21006 Special Council Meeting g. Resolution 06-003 Approving Issuance by Industrial Development Corporation of Non- Resource Revenue Bonds (Mackay Manufacturing, Inc.) h. Minutes of April 4, 2006 Council Study Session Meeting &y90 Council Agenda 04-11-06 Rrgulw Meeting Page t oft NEW BUSINESS 3. First Rcading Proposed Ordinance 06-008 Amending Interim Zoning Re Plastic Injection - Marina Sukup (public comment) 4. First Reading Pmposed Ordinance 06-009 Amending Sign Ordinance - Cary Driskcll 1public commeutl 5. Proposed Resolution 06-004 Establishing Speed Zone at West Valley High School - Cary Driskell 1public conrmentl 6. Motion Consideration: Authorization Electronic Monitoring - Cary Driskcll (public comment] 7. Motion Consideration: Consultant Services Agreement Supplement with CN2M Hill - Neil Kersten public comment) 8. Motion Consideration: Broadway Avenue Overlay Project Construction Contract -Neil Kersten public commend PUBLIC COINtMENTS Except where indicated above for "public comment" this is an opportunity for the public to speak on any topic. When %ou come to the podium, please state your name and address for the record and Iimit remarks to three minute, ADm NI5'rRAT1VE REPORTS: 9. CenterPIaw Update - Mike Jackson 10. Road Obstruction Right-of-way Proced tires - Tom Scholtetts MORMATION ONLY: [77tese items will not be discussed or reported upott.] 11. Draft Ord'utance Adopting Crossover Matrix - Mike Connelly (1" touch) 12. Washington Interagency Committee Parks & Recreation Grant - Mike Jackson (2'"t touch) 13. Department of Ecology NPDES Phase If Regulations Grant Opix)mmity - Neil Kersten ADJOURNi11w_NT FVTURE SCHEDULE Regular Council iWeetings are generally held 2nd and 4r* Tuesdays, beginning at 6:00 p.nt: Council Study Sessions are generally held It P and Silt Tuesdays, beginning at 6: 00 p.m Other Tentative L`pcc,min~~ ~leerincs'vrnts: NOTICE Individuals plsttning to attend thr meeting who require special assistmac to accommodate physical. hearing, at other impuirmcnL% pieam contact dv City Clerk at (509) 921-1000 as soon as possible so that arrnttgcments may be mWc- Council Agenda 04-11-06 Regular Meeting Page 2 oft sjxikan jUalley q'ROCLAWAVON CITTOTS(POXANEVAGLE2; WXS_,h79V-G` 090' WNFREAS, alcohol, tobacco, and other drug abuse, especially among our-youth, is a great concern; not only for our state, but also our nation; and WHEREAS, substance abuse prevention is a proven science that addresses the devastation of drug abuse by promoting healthy behaviors among youth, and in turn adults; and WHEREAS, parents, as well as, all community members can keep adolescents drug- free by supporting effective prevention strategies, while modeling healthy attitudes and behaviors, fostering .in youth a strong bond to their home, school, and community, and creating an environment that promotes positive behavior; and WHEREAS, the month of April has been set aside as Drug-Free Washington Month and National Alcohol Awareness Month to acknowledge the 62% of Spokane County teens that choose to be alcohol and drug-free, while also celebrating those involved in prevention efforts to promote the health of all youth. NOW, THEREFORE, I Diana Wilhite, Mayor of the City of Spokane Valley, Washington, do hereby proclaim April 2006 as "DRUG-FREE WASHINGTON MONTH and NATIONAL ALCOHOL AWARENESS MONTH" and call upon all the residents of Spokane Valley to join me in supporting prevention efforts. Dated this 11th day of April, 2006 .Cv).uA C7 ~ C~ Diana Wilhite, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 04-11-06 City Manager Sign-off- Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : PUBLIC HEARING: Final Public Hearing: Draft Comprehensive Plan GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: Take public comment. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Marina Sukup ATTACHMENTS CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 04-11-06 City Manager Sign-off: Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Approval of the Following Vouchers: BACKGROUND: VOUCHER LIST DATE ~~4 VOTJCFFER 4s TOTAL VOUCHER A IOUNT 03-17-2006 8755 5415.95 03-23-2006 8754-8789 $1962308.26 03-24-2006 8790-8821 $633,608.46 GRAND TOTA.I., $830,332.67 RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mary Baslington/Brad Johnson ATTACHMENTS Voucher Lists vchlist Voucher List Page: 1 03/1712006 8:51:23AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 8755 3/17/2006 001025 BENSON, PATSY permit refund PERMIT #06000042 REFUND 415.95 1 Vouchers for bank code: apbank 1 Vouchers in this report Total : 415.95 Bank total : 415.95 Total vouchers: 415.95 AP?i-.Jtl I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorize uthendeate and certify to said claim. Finance Director Date L A Page: 1 vchlist 03/23/2006 10:20: 50AM 0 Voucher List Page: Spokane Valley 1 Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 8754 3115/2006 000658 SPOKANE COUNTY SUPERIOR COURT 3/6/06 Court fees SUPERIOR COURT FEES 2,000.00 Total : 2,000.00 8756 3/21/2006 000037 AMERICAN LINEN INC. 176777 FLOOR MAT SERVICE 45.34 184866 FLOOR MAT SERVICE 45.34 192979 FLOOR MAT SERVICE 45.34 203409 FLOOR MAT SERVICE 46.02 Tota 1 : 182.04 8757 3/2112006 000030 AVISTA UTILITIES 410069444 STREET LIGHTING/SIGNAL POWEF 19,582.10 Total : 19,582.10 8758 3/21/2006 000841 BCI CREATIVE INC. 7131 40634 CENTERPLACE PRINTING (ADVER- 3,301.29 7140 40879 CENTERPLACE ADVERTISING 14,501.96 Total : 17,803.25 8759 3/21/2006 001026 BIG BROTHERS BIG SISTERS 032006 OUTSIDE AGENCY REQUEST FOR 1,500.00 Total : 1,500.00 8760 3/21/2006 000101 CDWG WS65120. 40941 19" LCD MONITOR FOR NINA 371.19 WV40891 40945 PLANAR MONITORS 743.00 Total : 1,114.19 8761 3121/2006 000863 CENTURY WEST ENGINEERING CORP. 023070 40976 TRANSPORTATION PLANNING SEF 9,971.38 Total : 9,971.38 8762 3/21/2006 000683 DAVID EVANS & ASSOCIATES 188642 - revised 40861 0016 - APP LEWAY - DAVID EVANS • 12,398.22 189875 40562 SPOKANE VALLEY PLAN REVIEW 5,984.44 Total : 18,382.66 8763 3/21/2006 000152 DEPARTMENT OF TRANSPORTATION RE-313-ATB60214070 SIGNAL & ILLUMINATION MAINT. 22,751.30 RE-313-ATB60214071 STATE ROUTE ROADWAY MAINT. 5,222.37 Total : 27,973.67 8764 3/21/2006 000278 DRISKELL, CARY 031506 MILEAGE 71.20 Total : 71.20 Page: 1 vchlist Voucher List Page: 2 03/23/2006 10:20:50AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account. Amount 8765 3/21/2006 001029 EMPLOYEE ASSESSMENT ASSOCIATES 528 PRE-EMPLOYMENT PSYCHOLOGIC 550.00 Total : 550.00 6766 3/2112006 001009 GOTHMANN, WILLIAM H. 031706 NLC CONFERENCE REIMBURSEME 1,891.31 Total : 1,891.31 8767 3/21/2006 000946 GRISSOM, JAY 030906 BUILDING DIVISON SEMINARS 107.48 Total : 107.48 8768 3/21/2006 000265 JACKSON, MIKE 030806 WRPA CONVENTION 61.47 Total : 61.47 8769 312112006 000117 JOURNAL NEWS PUBLISHING INC. 27340 ADVERTISING 120.25 27341 ADVERTISING 44.80 27343 ADVERTISING 25.00 .27344 ADVERTISING 44.25 27345 ADVERTISING 25.00 27346 ADVERTISING 72.00 27347 ADVERTISING 69.00 27348 ADVERTISING 90.00 27376 ADVERTISING 89.60 27377 - ADVERTISING 30.00 27378 ADVERTISING 36.00 27379 ADVERTISING 33.75 27360 ADVERTISING 25.00 Total : 704.65 8770 3/21/2006 000275 KERSTEN, NEIL 031106 EMPLOYEE REIMBURSEMENT 57.24 Total : 57.24 8771 3/21/2006 001021 LARSON'S DEMOLITION, INC. 660 40955 DEMO/REMOVE BURNED HORSE E 3,580.50 Total : 3,580.50 8772 3/21/2006 001032 MAIN, JODI 030806 TRAINING REIMBURSEMENT 23.14 Total : 23.14 8773 3/2112006 001031 MCMANUS, MARK & ZOE 031506 BUILDING PERMIT REFUND 249.34 le: 2 vchlist Voucher List Page: 3 0312312006 10:20:50AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 8773 3/2112006 001031 001031 MCMANUS, MARK & ZOE (Continued) Total : 249.34 8774 3/21/2006 000788 MEDIA JOE, INC. 2477 40956 MEDIA JOE LABOR 265.83 Total : 265.83 8775 3/21/2006 000069 MERCIER, DAVID 032006 WA/OR CITY MANAGER'S MEETINC 723.81 Total : 723.81 8776 3/2112006 000132 MODERN ELECTRIC WATER COMPANY 2/27/06 Modern Elec STREET LIGHTING POWER/WATEF 7,646.50 Total : 7,646.50 8777 3/2112006 001010 NICKEL NIK 20241765 40924 SEAHAWKS AD 35.00 Total : 35.00 8778 3121/2005 000193 NORTHWEST CHRISTIAN SCHOOL INC April 2006 rent APRIL 20.06 RENT 25,099.25 Total : 25,099.25 8779 3/21/2006 000058 OCCUPATIONAL MEDICINE, ASSOCIATE A500163 2/28106 EMPLOYMENT PHYSICALS 101.00 Total : 101.00 8780 3/21/2006 000307 OFFICE OF THE STATE TREASURER 02106 State Rernitt. STATE REMITTANCES 52,784.75 Total : 52,784.75 8781 3/21/2006 001027 POPPY'S TAVERN 032006 GAMBLING TAX OVERPAYMENT 405.94 Total : 405.94 8782 3/2.112006 000494 PRO PEOPLE STAFFING SERV INC. 10,685 TEMPORARY EMPLOYMENT SERVI 1,209.26 Total : 1,209.26 8783 312112006 000024 RESOURCE COMPUTING INC. 37023 IT SUPPORTISERVER MAINTENAN, 217.00 Total : 217.00 8784 3/21/2006 000836 SCHULTZ, WILLIAM J. 030706 CELL PHONE SUPPLY 43.39 Total : 43.39 8785 3/21/2006 000660 SPOKANE COUNTY DISTRICT COURT 219/06 Court fees DISTRICT.000RT FEES 29.00 Total : 29.00 8786 3/2112006 000308 SPOKANE COUNTY PROSECUTING, ATI 2106 Pros. Atty CRIME VICTIMS COMP. FUND 829.91 Page: 3 `J7 vchlist 0312312006 10:20:50AM Voucher List Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 8786 3121/2006 000308 000308 SPOKANE COUNTY PROSECUTING (Continued) Total : 829.91 8787 3/21/2006 000658 SPOKANE COUNTY SUPERIOR COURT 3/13/06 Court fees SUPERIOR COURT FEES 1,000.00 Total : 1,000.00 8788 3121/2006 000001 SPOKANE COUNTY TREASURER 334 HUTCHINSON IRRIGATION OVERPj 70.00 Tota 1 : 70.00 8789 3121/2006 001030 VANDERDOES, DAVE & BRENDA 030906 BUILDING PERMIT REFUND 42.00 Total : 42.00 35 Vouchers for bank code : apbank Bank total : 196,308.26 35 Vouchers in this report Total vouchers : 196,308.26 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that 1 am authorized to authenticate and certify to said claim. Finance Director Date -.aae: 4 r vchlist Voucher List Page: 0312312006 10:20:50AM Spokane Valley 4 Bank code : apbank Voucher Date Vendor Invoice PO # 8786 3/21/2006 000308 000308 SPOKANE COUNTY PROSECUTING (Continued) 8787 3/21/2006 000658 SPOKANE COUNTY SUPERIOR COURT 3113106 Court fees 8788 3/2112006 000001 SPOKANE COUNTY TREASURER 334 8789 3/2112006 001030 VANDERDOES, DAVE & BRENDA 030906 35 Vouchers for bank code: apbank 35 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just. due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. - Finance Director Date APPROVED: Il~J1~L Description/Account Amount Total : 829.91 SUPERIOR COURT FEES 1,000.00 Total : 1,000.00 HUTCHINSON IRRIGATION OVERPt 70.00 Total : 70.00 BUILDING PERMIT REFUND 42.00 Total : 42.00 Bank total : 196,308.26 Total vouchers : 196,308.26 Ma),or / If Suncil Member/ / Page: 4 vchlist 03124/2006 2:52:41 PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice PO it Description/Account Amount 8790 3124/2006 000197 AIR INC. 100260 BACK GROUND CHECK 400.00 Total : 400.00 8791 3/24/2006 000720 AMSAN CUSTODIAL SUPPLY INC. 366751 40949 JANITORIAL SUPPLIES 528.98 Total : 528.98 8792 3/24/2006 000173 BINGAMAN, GREG 03122/06 IT CABLING SUPPORT 17.95 Total : 17.95 8793 312412006 000918 BLUE RIBBON LINEN SUPPLY, INC. 8696148 SIGN, NAPKINS, TOWELS 202.87 Total : 202.87 8794 3/24/2006 000907 BUILDING MAINTENANCE SUPPLY 26493 & 26664 40951 JANITORIAL 606.07 40951 Total : 606.07 8795 3/24/2006 000571 CODE PUBLISHING COMPANY 25654 SUPPLEMENT UDATE, NEW PAGE! 1,447.04 Total : 1,447.04 8796 312412006 000606 COLUMBIA FIBER SOLUTIONS 240267 DARK FIBER LEASE 32.55 Total : 32.55 8797 3124/2006 000508 CONOCOPHILLIPS FLEET 870166725602 FUEL 986.24 Total : 986.24 •8798 3124/2006 000035 CORPORATE EXPRESS 68941807 40964 SPOON, FORKS, CLEANER, CUPS 227.65 Total : 227.65 8799 3/24/2006 000619 COSTCO MEMBERSHIP 02126/06 FOOD 17.70 Total : 17.70 .8800 3124/2006 000136 DEPARTMENT OF INFO SERVICES, STA• 2006020238 ACROBAT LICENCE & COMPUTER 112.70 40906 Total : 112.70 8801 3/24/2006 000059 DEVLEMING, MICHAEL 03120106 DEVLEMING REIMB FOR TRAVEL 1,395.80 Page: 1 vchlist 03/2412006 Page: 2 2:52:41 PM Voucher List Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # 8801 3/2412006 000059 000059 DEVLEMING, MICHAEL (Continued) 8802 3/24/2006 000556 GEORGE, CAROLYN 03/21/06 8803 3/24/2006 000002 H & H BUSINESS SYSTEMS INC 084053 142415 142416 142425 142757 142797 142798 142803 142804 142806 142843 575 576 577 578 8804 8805 8806 8807 8808 3/2412006 000441 HOME DEPOT COMMERCIAL CREDIT 03/01/06 3124/2006 000012 JOURNAL OF BUSINESS INC. 3124/2006 000512 OFFICETEAM 3/2412006 000428 OPTA SOFT 3/24/2006 001033 PFLIEGER, CHARLIE 03/21/06 15275911 15326119 15389817 176 03/17/06 Description/Account Amount Total : 1,395.80 REIMB FOR CAMERA & MEMORY Total COPIES - WIDE FORMAT COPIES - COLOR METER - FINANC COPIES B&W METER - FINANCE COPIES - ENINEERS COPIES - PERMIT CENTER COPIES - COLOR METER - OPER S COPIES - B&W METER - OPER SER PARKS & REC COLOR METER COPIES - PARKS & REC- COPIES - COUNCIL OFFICE WIDE FORMAT LEASE PYMT RICOH FW780 - WIDE LEASE PYMT ON RICOH 2045ESPF LEASE PYMT RICOHO 2238C, K034 LEASE PYMT ON RICOH 2060SP, K Total : 1" WHITE BRUSH, NOZZLE, ADHES Tota I ANNUAL SUBSCRIPTION Total TEMP HELP WAGES FOR-JULIE CHASE TEMP HELP Tota I : OPTA ANNUAL MAINT. AGREEMEN Total : 310.72 310.72 124.17 119.87 28.30 59.13 156.33 590.84 113.14 293.03 71.38 110.45 18.84 201.79 233.28 307.06 412.30 2,839.91 17.75 17.75 35.00 35.00 528.00 660.00 618.75 1,806.75 500.00 500.00 TAX TOOLS CLASS 213.59 r~: 2 vchlist Voucher List Page: 3 0312412006 2:52:41 PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 8808 3/24/2006 001033 001033 PFLIEGER, CHARLIE (Continued) Total : 213.59 8809 3124/2406 000324 SCWD #3 03/10/06 WATER - WOODRUFF RD ACCT 47• 7.09 Total : 7.09 8810 3124/2006 000230 SPOKANE CNTY AUDITORS OFC; RE CO 03/08106 COPY CHARGES 389.00 Total : 389.00 8811 3/2412006 000172 SPOKANE COUNTY ENGINEER VLY0601 40937 ENGINEERING SERVICES 174,814.56 Total : 174,814.56 8812 3/24/2006 000090 SPOKANE COUNTY INFORMATION, SYS 60146 PROGRAMING/TECH SERVICES & 1 17,675.54 Total : 17,675.54 8813 3/2412006 000001 SPOKANE COUNTY TREASURER Menlo 3/01105 REi'RO ACTIVE PAY FOR LAW ENF 420,638.33 Total : 420,638.33 8814 312412006 000323 SPOKANE COUNTY UTILITIES 03101/06 ACCT 024433/074433 N PARK RD 78.80 03/01/06 ACCT 037059/109325 MIRABEAU PI 125.36 03/01106 ACCT 017022/067022 SEWER CHR( 157.60 03101106 ACCT 0153641065364 SEWER CHRI 335.54 03/01106 ACCT 016631/066631 SEWER CHR( 55.36 03101/06 ACCT 0343541105428 SEWER CHRI 125.36 03/31/06 ACCT 031608/081608 MISSION AVE 255.19 Total : 1,133.21 8815 312412005 000011 SPOKANE VALLEY CHAMBER, OF COMA 105249 ADVERTISING IN SPRINGISUMMEF 250.00 Total : 250.00 8816 312412006 000093 THE SPOKESMAN-REVIEW INC. 1069315 HR ADS 553.34 ° 42365 PUBLIC NOTICES, ADS 2,042.78 Total : 2,596.12 8817 3/24/2006 000500 TOSHIBA 2341042 40971 CD DRIVE & ADVANCED PORT REF 181.20 Total : 181.20 8818 3/2412006 000167 VERA WATER & POWER 03f06/06 ACCT 0004-000755.01 ELCT & WAT 156.79 03/07/06 ACCT 0005-016348.01 ELECT & WA 55.46 Page: 3 vchlist Voucher List page: 4 0312412006 2:52:41PM Spokane Valley Bank code : 8pbank Voucher Date Vendor Invoice. PO# DescriptiordAccount Amount 8818 3/24/2006 000167 VERA WATER & POWER (Continued) 03/09/06 ACCT 0006-033021.00 ELECT & WA 19.48 03110106 ACCT 0007-017753.01 ELECT & WA 17.44 03113106 ACCT OOOB-010790.01 - ELECT & W 51.83 03/15/06 ACCT 0010-003488.01 - ELECT & W 108.81 03/16106 ACCT 0011 -0 1 08261.01 ELECT & W. 35.41 03120106 ACCT 0013-032589.1 - ELEC . 63.69 Total : 508.91 8819 3/24/2006 000061 WILHITE, DIANA 03/23/08 TRAVEL TO WASHINGTON D.C. 1,859.47 Total : 1,859.47 8820 3/24/2006 001034 WSASC - CINDY WHITMAN, AUBURN SE 03/16/06 CONFERENCE FEE 345.00 Total : 345.00 8821 3/2412008 000089 XO COMMUNICATIONS, INC. 0205732486 INTERNET & PHONE SERVICE 1,510.76 Total : 1,510.76 32 Vouchers for bank code : apbank Bank total : 633,608.46 32 Vouchers in this report Total vouchers : 633,608.46 APPROVED: I, the undersigned, do certify under penalty of pedury, ie: 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 04-11-06 City Manager Sign-off: Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Payroll for Period Ending March 31, 2006 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGETIFINANCIAL IMPACTS: Gross: $132,388.98 Benefits: S 67.860.59 TOTAL PAYROLL: $200,249.57 STAFF CONTACT: Jason Faulkner ATTACHMENTS Draft ~ 1IL~`'U`l'ES City of Spokane Valley City Council Special/Regular Meeting Tuesday, March 21, 2006 Mayor Wilhite called the meeting to order at 6:00 p.m., and welcomed everyone to the 87"' meeting. Aiteirdance: Diana Wilhite, Mayor Steve Taylor, Deputy Mayor Dick Denenny, Councilmember Mike DeVleming Councilmember Bill Gothinann, Councilmember Rich Munson, Councilmember Gary Schimmels, Councilmember City Staff Dave Mercier, City Manager Nina Regor, Deputy City Manager Cary Driskell, Deputy City Attorney Ken Thompson, Finance Director Marina Sukup, Community Development Director Tom Scholtens, Building Official Chris Berg, Code Compliance Officer Mike Jackson, Parks & Recreation Director Greg McCormick, Planning Manager Scott Kuhta, Senior Planner Neil K.ersten, Public Works Director Bill Schultz, Code Compliance Officer Carolbelle Branch, Public Information Officer Greg "Bing" Bingaman, IT Specialist Chris Bainbridge, City Clerk INVOCATION: Pastor Al Hulten, Valley Assembly of God, gave the invocation. PLl±,DGE OF ALLEGL4,NCE Mayor Wilhite led everyone in the Pledge of Allegiance. ROLL, CALL City Clerk Bainbridge called roll; all Councilmembers were present. A-P ?ROVAL OF AGENDA It was moved by Deputy Mayor Taylor, seconded and uncmimousiy passed to approve the amended agenda as presented 1N7RODUCTION OF SPECIAL, GUESTS AND PRESENTATIONS COMM"ITTLL,11OARD, LIAISON SUM: U RY REPORTS Councilmember Schimmels: reported that he attended the Light Rail Conunittee meeting; attended a Spokane Regional Transportation Council (SRTC) meeting a few weeks ago; and a Solid Waste Comp Plan update meeting yesterday. Councilmember Denenny: stated that he met with the (wastewater treatment plant) Dischargers last Wednesday where they discussed items which must be included in the draft, and that the Department of Ecology was asked to re-draft the document, adding that they are anxious to see the return document at an upcoming meeting; that he also attended a Spokane Transit Authority meeting where they had a major presentation on light rail, and a decision is anticipated sometime in April. ' Denuty Mayor Tamer: explained that he attended the NLC (National League of Cities) Annual Congressional Cities Conference in Washington, D.C. last week, and while there he met with the Energy Environment & Natural Resources & Policy Committee to discuss future policies to improve the environment of cities. Councilmember C;othmarm: said that he attended the Chamber of Commerce Transportation Meeting and heard a report on bridging the valley; he also attended the NLC meeting, as well as a local Need and Seed Meeting. Council Meeting: 03-21-06 Page 1 of 7 Approved by Council: Dram Councilmember Munson: reported that he attended the Light Rail Steering Committee meeting, where the choice of the committee was passed for a light rail, single rail system to be built from Spokane to Liberty Lake, and that his was the only dissenting vote; and that he also attended the State of the County presentation held at CenterPlace. Councilmember DeVleming: stated that he also attended the meetings last week in Washington, D.C. and they continue to press the federal representatives on such valley issues as bridging the valley, and wastewater treatment plant issues; and that. they tried to lobby harder for expediting the FI✓MA process concerning the flood plain maps; that he also attended an Eagle Scout ceremony last week; that the Student Advisory Council in an arrangement with Comcast, finished taping a public service announcement concerning the issue of keeping guns out of schools, and that the announcement is in the process of being edited. Mayor Wilhite indicated it would be fun to show that announcement to Council. MAYOR'S It I'ORT: Mayor Wilhite reported that she attended the NLC event in Washington, D.C., and had the opportunity to discus policies that affect cities, such as FLMA, Community Development Block Grants, and wastewater treatment plant issues. She also had the opportunity to give some Cub Scouts a tour of City Hall. Mayor Wilhite then commended the Red Cross for their efforts in all they do to help citizens; she paraphrased parts of the "March is Red Cross Month Proclamation," and urged everyone to continue giving time, blood and money to make a difference in the "humanitarian fabric of this community." PUBLIC COMMENTS Al Shrock 510 N Maurer: expressed thanks to staff for the friendliness and help; and voiced his concern regarding the process and cost for a Home Profession permit; that he is a general contractor conducting business at the homes of his clients and he questioned why he would be charged a fee to do that; stated that he feels the $80.00 permit cost is excessive for a permit that only takes a few minutes to process; and he asks that Council review the permit, purpose, guidelines and costs. Chuck Hafner, 4710 S Woodruff.: voiced his concern with the Comp Plan Neighborhood chapter; Mayor Wilhite reminded Mr. Hafner that if he wanted his comments a part: of the official record, they must be submitted in writing or given during a public hearing for comp plan comments. Mr. Hafner read his comments, then submitted them to the clerk for inclusion in the continent process. Mr. Hafner stressed the importance of the link between government and neighborhoods, which can only be achieved if the text of the Neighborhood chapter meets the needs of the government and the community. Dick Behm, 3626 S .Ridgeview Drive: spoke of protecting citizen lifestyle, and that Council needs to develop the vision and dream of the citizens, and that he feels no answer has been given yet in that regard; that Council asked for citizen input and participation regarding the comp plan and it appears those comments have been disregarded, and that same concern is associated with the sign ordinance. He asked Council to re-assess what has been done, and to re-look at what the citizens want. Marv Pollard. 17216 r Baldwin Avenue: read her March 18, 2006 letter into the record, requesting the North Greenacres Neighborhood be prioritized for a transportation study; and expressed concern about the Barker Bridge and Barker Road, and other roads of impact and concern, including the Centennial Trail and Flora Meadows, and she asked that this issue be included on an upcoming agenda as soon as possible. I. CONSENT AGENDA Consists of items considered routine which are approved as a group. A Councilmember may remove an item from the Consent Agenda to be considered separately. Council Meeting: 03-21-06 Page 2 of.7 Approved by Council: Draft a. Following claim vouchers: VOUCHER LIST DA'Z'E VOUC.HI R #s TOTAT., VOUCHER AMOUNT 02-22-2006 8659-8662 598.97 02-22-2006 8655-8658 720.53 02-24-2006 8663-8671 9,629.85 03-06-2006 8684 216,325.00 03-07-2006 8685-8718 1.47 287.45 03-08-2006 8719-8735 46,119.17 03-09-2006 8736-8746 2.638,104.82 GRAND TOTAL, 3,058,785.79 b. Payroll for Pay Period Ending February 28, 2006: $127,463.99 c. Payroll for Pay Period Ending March 15, 2006: 147,241.34 d. Approval of Minutes of February 11, 2006 Special Council Meeting Retreat c. Approval of Minutes of February 21, 2006 Council Study Session f. Approval of Minutes of February 23, 2006 Special Council Meeting g. Approval of Minutes of February 28, 2006 Regular Council Meeting h. Approval of Minutes of March 7, 2006 Council Shady Session i. Approval of Minutes of March 9, 2006 Special Council Meeting It was moved by Couneilmember A.funson, seconded, and unanimously passed to approve the Consent Agenda. NEW BUSINESS 2. First: Reading Proposed Ordinance 06-006 Repealim3 Ordinance 05-015 in its Entirety - Mike Connelly After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Munson and seconded, to advance ordinance 06-006 to a second reading. Deputy City Attorney Driskell, sitting in for Mr. Connelly, explained that this is more of a housekeeping measure, that ordinance 05-015 was likely pre-mature, and that ordinance is being repealed to assist in the orderly transition to the new Uniform Development Code. Mayor Wilhite called for public comment; no comments were given. Vote by Acclamation: In favor: Unanimous. Opposed: None. Abstentions: Alone. Motion carried. 3. First Reading Proposed Ordinance 06-007 Repealing Portions of Spokane Valley Municipal Code 10.30.060 - Mike Connelly After City Clerk Bainbridge read the ordinance title, it wos moved by Deputy Mayor Taylor and seconded, to advance ordinance 06-007 to a second reading. Deputy City Attorney Driskell, sitting in for Mr. Connelly, explained that in using Spokane County's zoning regulations, we adopted some zones that do not apply to us but only apply to the rural areas of the county; and in response to a question about the Neighborhood/Community Overlay, Mr. Driskell said that applies to the West Terrace Neighborhood. Mayor Wilhite invited public comments; no comments were offered. Vote by Acclamation: In .Favor: Unariinious. Opposed.- None. Abstentions: Arone. Motion carried 4. Motion Consideration: Authorizin * Citv Manager to NcQotiate Agreement for the Sprague Corridor Sub-area .Man - Scott Kuhta Senior Planner KLdita explained the background of the Request for Proposals for consulting services to assist in developing a sub area plan for the Sprague/Appleway corridor; that the intent of the plan is to develop a city center framework, identify the exact location where this community wants such city center, and to work with Auto Row in developing a plan and strategies to help those businesses grow, and to identify redevelopment strategies for this core area. Mr. Kuhta said that the four proposals submitted were from David Pavans, CH2Mhlill, ECONorthwest, and Glatting Jackson, with proposals ranging from approximately $200,000 to S400,000. Mr. Kuhta stated that after the March 6 and 7 interviews, and based Council Meeting: 03-21-06 Page 3 of 7 Approved by Council: Draft on the criteria as shown in the March 21, 2006 Request for Council Action, the panel decided to recommend ECONorthNvest, which includes the local planning firm of Studio Cascade. After hearing from Glatting Jackson, a transportation and urban design firm from Florida, Mr. Kuhta reported that the panel felt that type of expertise was needed for this project in order to link urban design planning and transportation. Mr. K.uhta said that staff seeks authorization tonight from Council to begin those negotiations with the Freedman Tung Group and to include Glatting Jackson on that team; adding that ECONorth has no objection in substituting Glatting Jackson into the mix. Regarding the proposal bid, staff, plans to negotiate the scope in an attempt to lower it to a comfortable level and to also get the best value from this project, as this project will be the development catalyst for the next 20 years. Mr. Kuhta also mentioned the March 21, 2006 letter received from Glatting Jackson. Council/staff discussion ensued including that I CONorthwest would be the controlling consultant with input from Gattling, the budgeted amount of $250,000 versus the proposal amounts; narrowing the scope to the original discussion rather than the broad project and/or phasing the project versus considering the whole corridor project; the upcoming discussion with Glatting and the need to address their objectivity regarding a one or two-way couplet; that a budget is a guideline and can be revised; and to integrate land use, transportation, and economics into this project to make it something the community can be proud of Mr. Kuhta clarified that ECONort:hwest is agreeable to have Glatting Jackson do the transportation portion rather than the consultant they would have brought on board; and that the meeting Monday will include a re-scoping to determine Glatting Jackson's piece in this project. It was moved by Deputy Mayor Taylor and seconded to authorize the Department of C'onnnunity Development to negotiate a contract with ECONortlnvest, Freedman, Tung and Bottomley tear to assist the City in preparing a subarea plan for the Sprague/Applervay Corridor. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: Noire. Abstentions: None. Motion carried 5. Presentation and Commentary Update Sign Code Compliance - Marina Sukun Community Development Director Sukup gave her PowerPoint presentation covering, the history of the sign regulations ordinance, the ad hoc Sign Committee, the brochure distribution last August, and the compliance efforts, and stated that she anticipates it will take approximately five or six months to get through all the principal arterials in town; that the objective is to be consistent and fair in gaining compliance from community members. Council/staff discussion ensued, including reiterating that Council welcomes public input, that previous public meetings were not well attended by members of the community; the difference between a sign and a decoration; regulating structures and not content; that the legal department is researching the issue of flags; exempt signs; garage sale signs; and real estate signs; and that the ordinance can be amended to further clarify any gray areas. Mayor Wilhite invited public comment. PUBLIC COM17=L+`NT: J.R. Haase, 11003 E Sprague: expressed concern about not being allowed to put up a sign on private property; he stated he needs his reader boards to state his daily specials; that reader boards are economical, and people need them to advertise their business; that-he objects to needing a permit to put up a sign on his own building or to put up seasonal banners; the law is unclear on what is a permanent sign and what is not; he wondered who would be the judge if a sign is seasonal; and questioned giving a citation to someone for putting up an Irish flag. Kep Paulson, E 1220 Sprague: said that many business owners have contacted him and are angry, that it appears we are still working on the sign ordinance so it should be rescinded until finalized; and that getting permits for the signage is a lot of taxation. Council Meeting: 03-21-06 Page Q of7 Approved by Council: Draft Murray Danzig. 7807 E Sprague, of Freedom RV: said he has been in business on Sprague for about 40 years; that he feels the couplet is a funnel to direct people to Spokane rather than the Valley; and that he wants the signs so people will stop and conduct business in the Valley. Barry Danzig; 7103 E Sprague: said that he owns property and feels it is unfair to have a Council tell citizens they can't promote their land for sale with more than one sign; that it appears Council is trying to control the way they advertise business; that perhaps some signs are hazards, but many are not, and that the land owner should be able to put up signs for their business; and that he puts up signs that are good, clean signs. Terry Swenhaugen, 5602 E Sprague: said that he owns an auto dealership on Sprague; that he put an espresso stand in front of his place because things slowed down; that he spent about 570,000 for it including banners and portable signs boards; that he was in business with the espresso stand for ten days and was told he had to take down the banners, even though an entire section of auto row has banners. Marv Pollard, 12617 E Baldwin Avenue: spoke concerning the placement of large flag-type signs on a residential area to advertise a particular property; and suggested something might be done to curtail some commercial signs for development. Dave Smith, 12026 E Spry ague: in reference to voluntary sign compliance, said that the definition of `'voluntary" should be you volunteered to do it, not you do it or were fined you every day you didn't; that citizens need clarification on exceptions including giving some examples; that no one is arguing about moving the signs from the right-of-way or the sidewalk; they are being told pennants are not allowed; that their lease is coming up for renewal and there are lots of empty office spaces along the corridor; he 10 suggests council not make that worse by stifling businesses and making them move. Ryan Evans. NT 127 Greenacres Road: said there is much confusion on the old style stre<uners and flags; that he has had streamers held up with cable and never lost one in the almost eight years he has been in business; and he questions what is permanent or temporary. Mayor Wilhite invited further public comment; no comments were offered. Councilmember Schimmels stated that this is a work in progress; that council is willing to listen; but that a "good share" of the ordinance is firm and sensible; adding that Council needed and sought much input before the sign ordinance went into effect. Mayor Wilhite thanked everyone for their concerns and added that she too is a small business owner; and it was because of citizen concern that this topic was placed on the council agenda; that staff including the legal department continues to look at some of the definitions; and that perhaps this would be a good topic for a town hall type of meeting. Mayor Wilhite called for a recess at 7:56 p.m. and reconvened the meeting at 8:10 p.m. Sa. Motion Consideration: Authorize the City Manager to Make Payment of $420,638.33, for the 2005 Retro payroll associated with the Law Enforcement Agreement - Dave Mercier (added agenda item) It was moved by Councilmember Afnison and seconded, to authorize the City Manager to make payment of 5420,638.33 for the 2005 Petro payroll associated ivith the Lena Enforcement Agreement. City Manager Mercier explained that work continues on the retro law enforcement agreement; that we previously authorized $250,000; and tonight's amount is fairly close to the 2005 payroll consideration; that he urges Council's promotion, and said that any small change will be handled in the settle and adjust amount typically handled in August. There was brief council discussion concerning the funds and the law enforcement contract, that council heard this topic addressed several weeks ago; and that there is some Council Meeting: 03-21-06 Page 5 of 7 Approved by Council: .Draft urgency from the County for us to make this payment. Vote by acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. !Motion carried PUBLIC COiFNIM NTS Mayor Wilhite invited public continent. Dick Behm. 3626 S Ridgeview Drive. 99206: spoke concerning flood insurance and that he fled a citizen appeal to FEMA; he stated that a new flood map will be coming; out soon; that he received a phone call last week letting him know that the flood flow elevation will be reduced in certain conununitics; and he thanked Mayor Wilhite for her efforts. AD_NHNTSTI7ATNE REPORTS: 6. Barker Road Bid and County Memorandum of Understanding i OU) - Steve Worley/Neil Kersten Public Works Director Kersten explained that this is only a review of the bid and MOU and that these will be brought back next week for action consideration. He explained that a MOU between the City and County is required in order to establish the roles and cost obligations of each jurisdiction; and that Eller Corporation is the apparent low bidder for the project. Council voiced no objection in bringing these items back next week for action consideration. aicl~4'~;,,, j at t'e 8;~ ~?t P, emoved from the agenda; to be brought back next week. 8. Parks Master Plan Review - Mike Jackson Parks and Recreation Director Jackson explained that tonight's report will be a brief review, as stair works to have this Plan adopted simultaneously with the adoption of the City's Comprehensive Plan; and specifically to bring the topic to the April 18 study session to discuss any remaining issues prior to adoption. After giving his PowerPoint presentation, Mr. Jackson said he anticipated having a revised document for council review prior to final adoption. 9. COTAPRERFNSIVE PLAN DELIBERATION: 1. Confirmation ofTnuid-Use Strike-through Chanter Prior to discussion of the Land Use strike-through chapter, Deputy Mayor Taylor mentioned there are a few typographical scrivener errors in the chapter, which staff can change independently (see page 17 - auto row, and others). It was moved by Comrcib nember Munson, seconded and unanimously passed, to accept the Land-Use Strike through chapter. 2 Continued Discussion of ]..arid Use Map Changes for properties #54-68 Senior Planner Kuhta distributed copies of the March 21, 2006 memorandum from Spokane County, just received this afternoon. Discussion of the properties, access issues of some, and general designation of the areas will be continued at Thursday's meeting. Council consensus to have the strip only designated as "office" as perhaps the Planning Commission should consider the other areas. At 9:00 p.m., it was moved by Councilmember DeVleming, seconded and unanimously approved to extend the ineeting 20 min-utes. Concerning numbers 31, 33, and 35, Mr. Kuhta suggested having a designation for this area to conform to what the 20-year plan would show Council wants after the mining operation is completed; and suggested keeping it consistent with High Density Residential, which is a non-conforming use of that cone. After discussion, it was determined to look at the area more closely before making a decision, and that staff will research to determine what is occurring on the property at present; and that he will try to have additional information available for Thursday's meeting. Council Meeting: 03-21-06 Page 6 of 7 Approved by Council: Draft 3 Continued Discussion of\teiQhborhood Chapter Deliberation of Neighborhood Chapter continued with NP-2.7. NP 2.7: It was moved by Deputy Mayor .Taylor, seconded, and unanimously passed to revise the policy as follows: "Develop guidelines and options for neighborhood/.rub-area based associations which facilitate the refinement of neighborhoodlsub-area plaits." 2.5: Unanimously voted to delete. GOAL. NG 3: Unanimously voted to change as follows: Encourage Neighborhood/sub-area planting for commercial, industrial and mixed use properties to enhance the qua] ity, vibrancy and character of existing development artel-te pren3etedlte hest-ancl-bestu se eI tw, d. NP 11: Consensus to change as follows: Establish per-mig ng-preeedk es, regulations and identi potential. incentives that encourage multi-use areas that integrate a broad range of appropriate and compatible land use activities and encourage the development and redevelopment of land in conformance with the SVCP. It was moved and seconded to extend the meeting to 9:35 p.m. In Favor: Afayor Wilhite, Deputy Mayor Taylor, and Cozurcihrteinbers Denermy, DeVleminjg, iWiaison and Gothmmrn. Oppose& Cottncilmember Schimmels. Abstentions: None. Motion carried. NP-3.2: no change NP-3.3: Encourage commercial development that is designed and scaled in a manner that is compatible with surrounding neighborhoods. 1 NP-3.4: Moved, seconded and unanimously passed to delete. GOAL. NG-4: no change It was mentioned that the Housing Chapter narrative and the Capital Facilities chapter as a whole, will be discussed at the next meeting of the comp plan, scheduled for this Thursday. It was moved, seconded, and unanimously passed to a( ozwn. The meeting adjourned at 9:33 p.m. Diana Wilhite, Mayor Aft 1"EST: Christine Bainbridge, City Clerk Council Meeting: 03-21-06 Page 7 of 7 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Special Meeting City Hall Conference Room, Second Floor March 23, 2006 5:00 P.M. Attendance: Diana Wilhite, Mayor Steve Taylor, Deputy Mayor Dick Denenny, Councilmember Mike DeVleming, Councilmember Bill Gothma.nn, Councilmember Rich Munson, Councilmember Gary Schinunels, Councilmember City Staff Nina Regor, Deputy City Manager Mike Connelly, City Attorney Marina Sukup, Community Development Director Greg McCormick, Planning Manager Scott Kuhta, Senior Planner Carolbelle Branch, Public Information Officer Ding 13ingaman, f f Specialist Others: Gail Stiltner. Citizen Deputy Mayor Taylor called the meeting to order at 5:00 p.m., with Councilmembers agreeing to excuse Mayor Wilhite until she arrived. Deputy Mayor Taylor recognized Senior Planner Kuhta, and asked that he give start the discussion beginning with the previously discussed parcels. Mr. Kuhta distributed copies of im aerial photo of the pit property off Steen Road, with the Appleway right-of-way to the north. Mr. Kuhta further explained that the property is desigmated residential on the interim Comp Plan map that the County adopted, and was zoned residential for many years; and the request is to change that to an industrial zoning designation or comp plan designation in the industrial zoning, and the likely justification is to make sure they can maintain their rights to use this as an industrial piece of property. He said that the owners are storing road and sweeping equipment and using it to dump their gravel as they sweep it off the streets, so it is a working pit and has been such for many years. Mr. Kuhta said that he did not get a chance to talk to the pit worker to see what their reclamation plan is, but the person he talked to said it is such an old pit it probably doesn't have much of a reclamation plan; and it is likely the pit is used mostly for storage rather than digging; that they have no intention of crushing on the site: they want it industrial; that it is concurrently UR 3.5 and UR 22, and is a non-conforming use. Mr. Kuhta said he sees no reason not to keep it designated high density residential as proposed; as the situation will likely not change regardless of the designation. Mr. Denenny asked if it could be re-clai.rned for residential, and Mr. Kuhta replied that could be a problem, that he is a little concerned about what they have been putting in there. Mr. .Denenny asked irit could not be used as residential, what could be placed there to help protect it so that encroachment does not occur, as we do not want people thinking they are buying right next to a residential area if such is not the case. Mr. Kuhta said the option would then be to designate it heavy industrial. Discussion followed on how the land is designated now; the non-conforming use, the potential problems if it were changed to industrial; of leaving several acres of industrial surrounded by residential; and that the nonconforming use will not change regardless of what the designation is used. It was moved by Councilmember DeVlemn7g, .seconded, and unanimously pressed to keep the property as is. HOUSING NARRATIVE: Page 3 - 5.2.1 - Community Development Director Sukup stated the paragraph needs to be updated (population) with additional information to show the additional population allocation. Glossary: Consensus to include the definition of "homeless" in the glossary. Meeting Minutes: 03-23-2006 Page 1 of 3 Approved by Council: DILUT [Mayor Wilhite arrived and then presided over the meeting] Page 7: Community Development Director Sukup stated that page needs to be updated to reflect the rising medium family home value. ` Page 7, table 5.2 0: Correct typographical error, one figure has an extra digit (medium household income stated as $40,0741). 5.2.1 Consensus to take everything from here and put it in future housing needs with the additional statement that we have applied the growth projections included in the land use chapter. 53. -3`' paragraph -2od line: "Diversity in housing stock should to include row houses... .11 ivas moved by Councilrrrernber DeHeming, seconded, and -unonimously passed to accept housing narrative as modified -seconded - ayes - rnranitnous STRIKE-TITROUGH NEIGHBORHOODS NP 2.1 Council concurred to keep as shown on strike-through version. NT 2.9 - Consensus to change second sentence: Encourage neighborhood retail and personal services to locate at appropriate sites (rather than locations) where local economic demand and design solutions demonstrate compatibility with the neighborhood. ltiloved by Deputy Mayor Taylor, seconded, and unanimously passed to accept the strike-through version of neighborhoods as amended. CAPITAL FACU,.rf1 ES CHAPTER (strike-through version) Mr. Kuhta explained that he was directed to give Council the strike-through version prior to initial deliberation in order to make the meeting a little more efficient by-changing some of the language to confirm with language council has been making through the plan. 4.2 GOADS &c POLICIl S : the following changes were agreed to: CCP 1.4 - consensus to change the words from "wherever possible" to "whenever practicable and feasible." 4.2.3 -Public Safety -Fire and Police: CFG-3: Change to read: "Provide police protection efficiently and cost effectively to Spokane Valley residents. Coordinate with fire districts to ensure adequate fire protection and emergency services for Spokane Valley citizens." 4.2.4 Water and Sevier: no changes 4.2.5 Solid Waste: no changes 4.2.6 Stormwater: changes as noted: Goal: CI:G-6: Ensure the provision of WeVide stormwater facilities and related management programs that protect surface and groundwater quality, _prevent chronic flooding from stormwater, maintain natural stream hydrology and protect aquatic resources. Meeting Minutes: 03-23-2006 Page 2 of 3 Approved by Council: DRAFT 4.2.7 Library Service CFP-7.1- Encourage continued free, reciprocal library services among between all libraries within the Spokane region. 4.2.3 Schools: no changes 4.2.9 Concurrency CFG-9 - New developriment shall be served with adequate facilities and services at the time of development, or within the timeframe consistent with state law _a specified time figm . 4.2.10 Financing Growth CFI'-10.1 - Identify and pursue all-R-vm ie ef-sources of revenue for financing public facilities. CRP-111.2 Moved, seconded, passed (6-1 with Mr. Denenny against) to delete, and also to add "impact fees" to the glossary. [note: impact fees are currently in the glossary] 4.2.11 Narrative will be moved to the front of the chapter Moved by Councilmember Gothmann, seconded and passed unanimous to approve CFG-I 1 and CFP 11.1 Moved, seconded, and unanimously passed to adjourn. f ~ ~ .J ATTEST: Christuie Bainbridge, City Clerk Diana Wilhite, Mayor Meeting Minutes: 03-23-2006 Page 3 of3 Approved by Cotuicil: Draft 1NUPUj City of Spokane Valley CityCouncil8peeia egutar1VIeeting Tuesday, March 28 2006 Mayor WiIliite called the imetirtg to order at 6;00 p.ni., and welcomed everyone to thee 89~ meeting. Altendance: Diana Wilhite, Mayor Steve Taylor, Deputy Mayor Dick Demenny, CounciImember Mike DcVlerni:Tig Councilmoinber Bill Cothinann, Coancil crnber Mich Munson. Councilmenibe.r A bsent: Gary chimineIs, CouneiImember City Staff. DaveMercier, City Manager IN if a Rigor, Deputy City Manager Mike Connelly, City Attorney Ken Thompson, Finance Director N61 Kersten, Public Works Director Mike Jackson, Parks & Rec-T)irector Cal Walker, Police Chief Tom Scholtens; Bui[ding Official Carol belle Branch, Public Li formation Officer Chrig Bainbridge, City Clerk INVOCATION In the Asencc of Pastor Defining, Deputy Mayor 'fay lor gave the invocation. PLED E OF ALLEGI-ANCE Mayor Wilh1I)c led the Pledge ofAlte iance ROLL CALL: City Clerk 13ainbridp called roll; all Council members irvere prese-nt except C'o4Lnuilmember Schimmel-,- It was moved by epuly Mayor Taylor, seconded, and -in7 pima rsly passed to excwr owwilmember Schimn2els om tarsi hr's meeting, APP-ROVA(, OF AGENDA It was moved by Councifinember )W-unson, seconded, and Unanimously passed to approve the agenda as presunted. IINT.RODUCTION' OF SPECIAL GUESTS AND PRESENTATION C NITk,UTTEE, ROAM. LWSOl SlfN ARY REPORT'S . Co4Inuilmember LDene.nn : reported that he attended the Health Board Meeting where they discussed appraisal inquiries. Deputy Ma Mr Ta rlor: thanked Jiyor Wilhite, Rick Wilhite and others for their fine work on the Mayor's Ball, and that it was a ,;vonderfn1 time and great occasion to sliukvcase CenterPlace. CounciIa7e-niber Gothmann: said that ire attended the SNAP ineeting where they are planning the 40'b anniversary of the organization; he attended a Chamber of Commerce meetii)g, a Board of Health meeting, the Mayor's Ball, and a Weed and Seed meeting- Councilme.mher Munson; swtd that he chaired the Growth Management Steering Committee of l3lectecl {officials wherL testimony as taken regarding populai:ion alloQadon and discussion was held conei~rning expand ing the UGA; and that lie also attcoded Che Mayor's Ball. Couneilmember Delemin : mentioned he and his wife and Family are hosting am exchange student from Japan, and he introduced the student, and he and Mayor Wilhite veleorned her to Spokane Valley- MAYOR'S REFORT: Mayor Wilhite reported [hat she attended the Economic Development ouaeil's executive board meetingy; that she and the Mayor from MiIIwood delivered a few meals as part of the "Meals on Wheels" program; that she attended the 1; irefighters Arm nal Wine Tasting event; and she spoke at the Japanese Ainericar) Citi7-en League last Sunday; and she extended many thanks to everyone who helped with the Mayor` s Ball, and gave special thanks too Rick WiIhite- Council Meeting; 03-28-06 Page I of S Appru ed by onucil. Draft PUBLIC COMi TYIENTS Mayor Wilhite invited public comment; no comments were offered. NEW BUSINESS 1. Approval of Minutes of March 20, 2006 Special Council Meeting, Executive Session - Chris Bai.nbridr;e It was moved by Deputy Mayor Taylor, seconded, and unanimously passed to approve the minutes of the lWarch 20, 2006 Special Council Meeting Executive Session. 2. Second Reading Proposed Ordinance 06-006 Repealing Ordinance 05-01,5 in its Entirety - Mike Connelly After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Taylor and seconded, to approve Ordinance 06-006 City Attorney Connelly explained the background of this ordinance, that it will reduce the volume of the existing development regulations to something manageable, and that there were no changes since the first reading. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Fervor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 3. Second Reading Proposed Ordinance 06-007 Repealing Portions of Spokane Valley Municipal Code 10.30.060- Mike Connelly After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Taylor, and seconded, to approve Ordinance 06-007. City Attorney Connelly explained that this is the second part of the code streamlining process, adding that some zones do not exist within our city limits or simply do not apply; and that there have been no changes since the first reading. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed.- None. Abstentions: None. Motion carried. 4. Proposed Resolution 06-002. Authorizing City Manager to Sign Community Economic Revitalization Board (CERB) Application - Neil Kersten/Steve Worley It was moved by Deputy Mayor Tcrylor and seconded, to approve the resolution authorizing submittal of the final grant application to the Washington State Community Economic Revitalization Board Public Works Director Kersten explained that this resolution is part of the requirement of the grant application; and that in passing the resolution, we are authorizing the submittal of the application. Mr. Kcrsten added that because it is for an economic development project, he feels the Valley Corridor has a good chance of getting funded. Mr. Kersten explained the funding process, the amounts, and the timelines. Mayor Wilhite invited public continent; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: Alone. Abstentions.: None. Motion carried 5. Motion Consideration: Spokane County Memorandum of Understanding, Sanitary Sewer Project Phase 2 - Neil Kersten It ivas moved by Courucilmember Denenny and seconded, to authorize the City Manager or City Manager's designee to sign the 1Memorandum of Understanding with the County. Public Works Director Kcrsten explained the need for the Memorandum of Understanding, adding that the County will do the inspection on the sewer; but the City staff will manage the contract, including paying the contractor, and the County will reimburse the City; and that this agreement grants the authority to move ahead. Mayor Wilhite invited public comment. Mr. Paul Ellis, 13925 E. Riverside, asked several questions concerning this project and Barker Road. Mr. Kersten explained that this project is a three-lane section, and covers from the intersection at the stop light just north of the freeway access to Barker Bridge. Mayor Wilhite suggested that staff contact Mr. Ellis later to address any additional questions he may have. Mayor Wilhite invited Curther public comment; no further comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Council Nlectin~: 03-28-06 Page 2 of 5 Approved by Council: Draft 6. Motion Consideration: Supplemental Agreement with CI-12M Hill for the.Barker Road Project - Neil Kersten It was moved by C'ouncihmember Munson ami seconderd, to authorize the City Ivianager or City lllanager's Designee, to execute the Consultant Supplemental Agreement with CII2Mhill for the Barker Road Project, in an amoumt not to exceed $167,078. Mr. Kersten explained the agreement per his accompanying Request for Council Action Form, and stated that the amendment authorizes the construction phase with a "not-to-exceed" amount, and that staff will be on-site to monitor the construction and the project. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: Alone. Motion carried. 7. Motion Consideration: Barker Road Bid Award - Neil Kersten It as moved by Deputy Mayor Taylor to award the construction contract for Barker Road improvements, to Eller Construction: in the amount of 51,673,981.78. ivlr. Kersten explained that two bids were received, with Eller giving the lower of the two. Mr. Kersten explained the area for this project, and that this is not connected with a prior council concern of kayakers and others' access to the river. Parks and Recreation Director Jackson explained that he has been working with that group and a letter of intent has been submitted to iAC for potential grant project; and that they are all examining several options; with a short term option of using the existing Centennial Trail parking area. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. jV16tion carried. 8. Motion Consideration: Authorization for Approval of and Authorization for City iVlanaper's Execution of Certification Acceptance Oualification Agreement:-Neil Kersten It was moved by Deputy .Mayor Taylor and seconded to approve the agreement and authorize the City Alanager to sign the certification acceptance qualifications agreement. Mr. Kersten explained the proposal as per his March 28, 2006 Request for Council Action form and accompanying March 21, 2006 memorandum, which highlighted the certification acceptance and application requirements. Mayor Wilhite invited public comment; no comments were offered. Mr. Mercier asked if it would be appropriate to have the City Mtmager designate someone else to sign such agreement. It was then moved by Deputy Mayor Taylor and seconded, to amend the motion to allow the flexibility of a designee of the Ciry Manager to sign the agreement, if appropriate. Vote to amend the motion: hi Flavor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Vote on the amended motion to approve the agreement and authorize the City Manager or a designee of the City Manager if appropriate, to sign the Certification Acceptance Qualification Agreement. Vote by Acclamation: /it Favor: Unanimous. Opposed: Alone. Abstentions: Clone. Motion carried. 9. Motion Consideration: Landscape and Need Control Contract Bid Award-Neil Kersten h was moved by Deputy Mayor Taylor and seconded, to award the contract to ProCare in the amount of x'49,068.74, and authorize the City Alanager or designee, to enter into the future five-year renewal contracts as provided in the bid documents. Public Works Director Kersten explained that this is a one- year contract, with five, five-year renewal options; that we can request renewal at our option; and they can renew the contract with an amount not to go up more than the CPI or 3% - whichever is less. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unonimous. Oppose& None. Abstentions: None. Motion carried. 10. Motion Consideration: Cast of I.ivin Adiustment for Non-represented Emplovees - Dave Mercier It was moved by Counciltnember Munson and seconded, to authorize a cost of living adjustment of four percent for non-represented employees, effective April 1, 2006, to reevaluate consumer price indicators and their cost of living effects in three months, and to amend the position classification salary schedule as appropriate. Deputy City Manager Regor explained that the personnel ordinance requires periodic review of the salary schedule; that state law wages through represented employees are determined through the Council Meeting: 03-213-06 Page 3 of S Approved by Council: Drafl bargaining process and that negotiations are ongoing, but a timefmme for completing those negotiations cannot be predicted; and that there has been, no update of the salary schedule. Mayor Wilhite invited public comment; no continents were offered. Vote by Acclamation: M Favor: Unanimous. Opposed.- None. Abrterttio17s: Norte. Afotion carried PUBLIC COMINTRNTS: Mayor Wilhite invited general public comments; no comments were offered. ADMTNISTRATBT REPORTS: 11. Fair & Expo Center's Economic Impact Study - Chris Frye Marketing Coordinator Erin Gurtel thanked Council for their support and introduced Chris Frye, Ph.D., Consultant with Sport Business Interests, who gave Council his PowerPoint presentation on due Spokane County Fair and Fxpo Center objectives, including the Economic Impact and Market Research Study analysis. Following his presentation, Dolly Hughes, Director of the Fair (nowExpo Center), also thanked Council for the support and briefly discussed the transitioning from a fair grounds to an expo center. 12. Communication Grant Update - Cal Walker Police Chief Walker gave an update on the communication infrastructure (COPS Interoperable Communications Technology) grant status; adding that Fire Chief Thompson is now a 50% partner in everything they are doing. Chief Walker said those involved are meeting as a leadership forum to discuss any possible changes that may 'be required from the original grant application. Discussion included various aspects of the necessary technology and megahertz required; adjacent areas and their efforts (Kootenai County and/or Vancouver areas); the additional public safety sales tax (1110 of l.% recently approved); that matching funds will likely be further addressed in the 2007 budget; that ultimate grant funding will come before council for final approval; that an interlocal will also likely be composed and circulated to all jurisdictions involved; and that as the process continues, Chief Walker will continue to update Council. 13. LodLinry Tax Revenues, Attorney General Opinion - Cary DriskelUMike Connelly City Attorney Connelly explained that this is more of an informational item so Council will be aware of what is and is not allowed when using lodging tax revenues; and that it appears we have been working within the constraints of the law. 14. Solid Waste Update - Mike Connelly City Attorney Connelly gave his PowerPoint presentation to update Council on the status of the solid waste system and agreement; and to answer the questions of what is our commitment to direct the waste stream to the waste energy plant; how much does it cost, and is it realistic. He explained that the current system is owned by the City of Spokane, and operated by a regional system with tipping fees going to the Spokane Regional Waste System; and that if Council would like specific budgetary information on composting and recycling, he can get that information from actual budgets from the last three or four years. Mr. Connelly also stated that: the tipping fee has not changed in the last three to four years; but likely will come down some after another two to three years; and stated that bond payments at the end of the teen at the largest payments. OTHER BUSINESS: Several comments were made concerning some of the information only items: 16.2006 Sewer Paveback Update Memorandum Mr. Mercier mentioned that bids are coming in at different amounts then anticipated; and it appears a decision will be needed concerning the High bids. Mr. Kersten briefly went over the revised budgets as shown on his March 23 memorandum; and said that since the Vera Terrace bid was so much higher, lie will have to address that project later. Council discussed the County's timing of the projects; the bids overall; not delaying the project if possible; and deferring funds until next year. Mr. Kersten said he Council Meeting: 03-28-06 Page 4 of 5 Approved by Council: Drab - would discuss the issues with the County and bring this matter back before Council for further consideration. 17. Resolution Approving Non-Recourse Revenue Bonds (Mackay Manufacturing Company) Mayor Wilhite explained that this issue is similar to those in the past needing Council approval by resolution. Lt was Council consensus to place this item on the April 11 consent agenda for approval consideration. It was moved, seconded and wianimously passed to adjourn. The meeting adjourned at approximately 8:10 P.M. ATTEST: Diana Wilhite, Mayor Christine Bainbridge, City Clerk Council Meeting: 03-28-06 Approved by Council: Page 5 of 5 MINUTES City of Spokane Valley City Council Special Meeting Friday, March 31., 2006 Attendance: Councilmembers: Diana Wilhite, Mayor Dick Denenny, COLID61member Bill Gothmann. Councilmember Rich Munson, Councilmember Gary Schimmels, Councilmember Staff: Nina Regor, Deputy City Manager Chris Bainbridge, City Clerk Absent: Steve'raylor, Deputy Mayor Mike DeVleming, Councilmember Mayor Wilhite called the meeting to order at 8:00 a.m. ROLL CALL,: City Clerk Bainbridge called roll; all councilmembers present except Deputy Mayor Taylor and Councilmember DeVleming. It ryas moved by Mayor Wilhite, seconded mid unanimously passed to excuse Deputy Mayor Taylor and Councilnnennher DeVleming. 'MOTION COkNSTDPItA`I':ION..Request to Use Spokane Valley City Lobo - Mayor Wiihit:e Mayor Wilhite explained that Council received a request from .Barb Beddor, Executive Director of the U.S. Figure Skating Championships, to use the City of Spokane Valley logo for marketing purposes for the 2009 World Figure Skating Championships. It was then moved by Councilmember Munson, and seconded, to approve the use of the City of Spokane Valley Logo for official n wrketing and promotional purposes associated with the 2009 World Figure Skating Championships. Mayor Wilhite invited public comment; no comments were offered. Dote by Acclamation: In Favor: Unanimous. Opposed: Alone. Abstentions: Alone. Motion carried. It bras moved by Councilmember Munson, seconded and unanimously passed to adjourn. The meeting adjourned at 3:02 a.m. Diana Wilhite, Mayor ATTEST: Christine Bainbridge, City Clerk Council Minutes; 03-31-0G Pagc 1 or 1 Approved by Council; C-) CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 04-11-06 Item: Check all that apply: x consent information City Manager Sign-off: ❑ old business ❑ new business ❑ public hearing ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Resolution 06-003 Regarding Mackay Manufacturing BACKGROUND: The attached draft resolution was submitted to us from Koegen Edwards, LLP, and is similar to those Council received in the past (in December 2005 from WEDFA concerning a proposal for Four Corners Capital; and in April 2004 for economic development revenue bonds to the Lawrence B Stone Properties #11, UC Project to provide financing for the renovation and construction of buildings to be leased to SCAFCO, Tne.). The City must approve this request by a legislative act such as a resolution. As in those past instances, this resolution attaches no city liability to the financing. The City's legal department reviewed this and it appears to them that the City is sufficiently protected. RCW 39.84.060 specifically states that we have to approve it to go forward, and that there can be no recourse against us in the event it fails, and that such a statement is also required to be included on the face of the bonds sold. Council reviewed the material March 28, 2006, and voiced no objection to placing this matter on the April 11 consent agenda for resolution approval consideration. MOTION: Approve Resolution 06-003 Approving Issuance of Non-Recourse Revenue Bonds STAFF CONTACT: Chris Bainbridge ATTACFI:M.UWS Draft Resolution 06-003 CITY OF SPOKANE VALLEY SPOKANE COUNTY, `VA.S.HINGTON RESOLUTION NO. 06-003 A RESOLUTION APPROVING THE ISSUANCE BY TFIlJ LNDUSTRIAL DEVELOPMENT CORPORATION OF SPOKANE COUNTY, WASHINGTON OF NON-RECOURSE REVENUE BONDS, SERIES 2006A (MACKAY MANUFACTURING, INC). WHEREAS, the Board of County Conunissioners of Spokane County, Washington, by Resolution No. 82-0160, adopted on February 23, 1982, created The Industrial Development Corporation of Spokane County, Washington (the 'TDC") pursuant to chapter 39.84 RCW, as amended; and WHEREAS, the IDC expects to issue $1,300,000 of Non-Recourse Revenue Bonds, Series 2006A (MacKay Manufacturing, Inc., Project) (the "Bonds") and loan the proceeds thereof to MacKay Manufacturing, Inc. to fmance: (i) a portion of the cost of acquiring, constructing and installing equipment used in the manufacture of surgical and electronic components (the "Project") and (ii) a portion of the costs of issuance of the Bonds; and WHEREAS, RCW 39.84.060 provides that the IDC cannot issue the Bonds except upon the approval of both the municipality under the auspices of which it was created, which is Spokane County, Washington (the "County") and the county, city or town within whose planning jurisdiction the Project lies. This Resolution is being adopted by the City as a direct result of that statutory requirement; and WHEREAS, the equipment to be.purchased as part of the Project will be installed at the manufacturing facility located at 10011 East Montgomery Avenue, Spokane Valley, Washington, which is within the boundaries of the City; and WHEREAS, on April 11, 2006, the IDC's Board of Directors adopted Resolution No. 2006-02 approving the issuance of the Bonds anticipates approving the issuance of the Bonds. NOW 'TIER.EFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Approval of Issuance of Non-recourse Revenue Obligations Pursuant to RCW 39.84.060. Pursuant to the request of the IDC, the City Council hereby approves the issuance of the Bonds by the IDC for Mackay Manufacturing, Inc., under the terms and conditions of, and for the purposes provided in chapter 39.84 RCW, and within the meaning of RCW 39.84.060. Section 2. In approving the issuance of the Bonds, the City Council does not assume any responsibility with respect to any payments due thereunder. In accordance with RCW 39.84.060, (i) the City is not obligated to pay the principal of or the interest on the Bonds; (ii) no Resolution 06-003 Revenue Bonds, Mackay N4fg. Page 1 of 2 tax funds or governmental revenue of the City may be used to pay the principal of or the interest \ on the Bonds; and (iii) neither the faith and credit nor the taxing power of the City is pledged to the payment of such principal or interest. Any Bond issued as a result of this Resolution shall contain on its face statements the limitations set forth in Section 2 (i) - (iii) of this Resolution. Section 3. Effective Date. This Resolution shall be in full force and effective upon adoption. Adopted this day of April, 2006 City of Spokane Valley Mayor Diana Wilhite AT-PEST: City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Resolution 06-003 Revenue Bonds, Mackay Mfg. Page 2 of 2 NITNUTES CITY OF SPO.KAXE VA.L.UEY CITY COUNCIL STUDY SESSION Tuesday, April 4, 2006. Mayor Wilhite called the meeting to order at 6:00 p.m., and welcomed everyone to the meeting. Present: Councilmembers: Staff: Diana Wilhite, Mayor Nina Regor, Deputy City Manager Steve Taylor, Deputy Mayor Mike Connelly, City Attorney Dick Denenny, Councilmember Marina Sukup, Community Development .lair. Mike DeVleming, Councilmember Greg McCormick,'Planning Manager Bill Gothmann, Councilmember Scott Kuhta, Senior Planner Rich Munson, Councilmember Mile Jackson, Parks & Recreation Director Tom Scholtens, Building Official Carolbelle Branch, Public Information Officer Absent: Greg, "Bing" Bingaman, IT Specialist Gary Schimmels, Councilmember Chris Bainbridge, City Clerk City Clerk Bainbridge called roll; all Councilmembers were present except Councilmember Schimmels. It was moved by Councilmember Gothntann, .seconded, and unanimously passed to excuse Cotnncibnember Schinunels from tonight's meeting. Mayor Wilhite indicated there were several items to add to tonight's agenda. It was moved by Councilmember Gothrnann, seconded, and unanimously passed to add the following items to tonight's agenda. (a) Approval consideration for an ad for Chamber of Commerce Directory, nvice a year for a total annual cost of S2,960. 00; (b) .Request by Spokane Valley Chamber of Commerce to use the Spokane Valley City Logo as part of the promotion of, and for the actual event, cif this year's Mayor's State of the City llddress; and (c) Mayoral Appointment to the North4South Freetivay Committee. a. Ad for Chamber Directory - twice a year for a total annual cost of $2,960.00 Mayor Wilhite explained that this request was just received for an ad for the Chamber's directory; that the ad would not only support the Chamber, but aid in the City's visibility. Discussion ensued on the cost of the ad, the ad itself, chamber dues, the setup charge for the previous ad that was waived, whether the Chamber distributes their directory once or twice a year, and that the previous ad was funded from Economic Development under General Government. It was moved by Councilmember Gothntann and seconded, to approve an ad for $2.960 for this year only. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: rhkryor Wilhite, and Councilmembers Denenny, Gothrnarnn, and Munson. Opposed: Deputy.-W6yo• Taylor and Councilmember DeVleming. Abstentions: None. Motion carried. b. Request by Spokane Vallgv Chamber Of Commerce to use the Spokane Valley City Logo as part of the promotion of and for the actual event, of the Mayor's State of the CitY Address April 19, 2006 Council discussed requests for use of the City logo, and concurred that for future logo use requests, they would like to explore the options of rather than having Council approve requests during a council meeting, of giving staff the authority to make those decisions unless the request is other than ordinary; or still having Mayoral approval but having that after consultation with the City Manager. Mayor Wilhite indicated staff is also working on an ordinance to address the use of the logo and that will be scheduled for an upcoming agenda. It was moved by Cotntcilrnember Denenny and seconded, to approve use of the City of Spokane Valley logo by the Greater Spokane Valley C'hainber of Commerce for the 2006 Stale of the City Address. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed.- Alone. Abstentions: Alone. Motion carried it was Meeting Minutes: 04-04-2006 Page I of 5 Approvod by Council: reiterated, that although this request was passed by motion, Council would still like to later explore the two options mentioned above. c. Mayor Appointment: N/S Freeway Mayor Wilhite explained that this is in connection with trying to obtain funding for the North/South Freeway; and that Dale Stedman, Chair of the Spokane Good Roads Committee, and Representative Lynn Schindler, have been discussing the formation of a group to help coalesce business and the governments within Spokane County, to press forward for the funding needed to complete the North/South Freeway; and that she has been asked to serve on that committee. Councilmember Munson said h6 would like to get more information on the funding aspects, including needed local matches, and in general, how federal highways are funded and what is required by law. Mayor Wilhite indicated Mr. Stedman, along with Jerry Lindsey from the Washington Department of Transportation, could provide such a report to Council, to include the historical perspective and the purpose of the committee. It was moved by Deputy Mayor Taylor and seconded to accept the appointment of Mayor Diana Wilhite to the XorthlSouth Freeway Regional Cooperation Committee. Mayor Wilhite invited public comment; no comments were offered. Vote byitcclamation• In Favor: Unanimous. Opposed: None, Absten ions: None. Motion carried Employee Introduction: Henry Allen, Development Engineer, bN, Deputy City Mana er Re~or ,Deputy City Manager Regor introduced Henry Allen, new Development Engineer, who began his tenure with the City March 13, 2006. Council welcomed Henry to the City. 1. Municipal Roundtable Presentation - Spokane Councilmember Al French Mr. French explained that this roundtable concept started last summer in conversations he had with our Councilmembers Denenny and Munson about issues that affect us as municipalities; that municipal elected officials and staff all have the desire and passion to give the best service possible at the lowest price possible; and to better accomplish this, the idea was formed to have all municipalities get together to discuss common concems, issues, and aspirations, and how to pursue those. He explained that the hope is to be able to identity areas of partnership where everyone can join together and pursue that which will benefit their respective constituencies, and that the North/South Corridor is a prime example of one of those infi•astructures that collectively affect us all. Mr. French said that he spoke with Terry Novak, former City Manager for the City' of Spokane, who for a long time has offered to facilitate such a meeting. It was determined that the meeting should be held at a central location, and the Mirabcau Center was chosen. Mr. French stated that he spoke with some corporation representatives who expressed interest in providing the milk and cookies for the meeting. He further explained that when Spokane talked about this, consolidation was not an issue; and Mr. French emphasized that there is no desire to pursue the idea of consolidation but the idea is to concentrate on how we can partner with each other, and respect the authority and power of each municipality. He asked for the support of Spokane Valley, and added that he anticipates a meeting date some time in May. Councilmember Munson said that in order to achieve the greatest benefits, a positive outlook is necessary and he does not want such a meeting or gathering to become an unproductive complaint session. Councilmember Denenny said that he believes this will be a wonderful forum to discuss general community problems, and much like the Association of Washington Cities works for all cities, this forum would be working for municipalities within the County to discuss regional needs. Councilmember French explained that the Roundtable would not include the Board of County Commissioners, but it is not an attempt to avoid or eliminate them from the process, but rather because the County deals with different kinds of funding mechanisms from the State, and also that they don't have the same kind of legislative environment. For a kick-off, Mr. French explained, participating entities will be those with the same expectations and opportunities, and they will discuss how to collectively find and explore those opportunities. Mr. French also mentioned that in addition to elected officials, City Mangers and other legislative workers would all be invited to the meeting. Page 2 of 5 Meeting Minutes: Opt-04-2006 Approved by Council: Mayor Wilhite asked if there is Council consensus to bring the resolution forward for official adoption; and inquired if dates have been secured at CenterPlace. for the meeting. Councilmember Denenny said that the date has not been set yet, and the timing for the meeting will be determined soon, and feels we should move forward on the resolution now. It was moved by Councilmember Gothnrann and seconded, to adopt the resolution. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed.- None. Abstentions: jVone. jVotion passed. it was mentioned that ColnlCllmember Denenny will work with Councilmember French to set up the date. Council thanked Mr. French for his presentation. Mayor Wilhite called for a brief recess at 6:29 p.m.; and reconverted the meeting at 6:35 p.m. Mayor Wilhite brought Council's attention to the information only item (Electronic Monitoring Memorandum) included in the packet and that this information will be presented at an upcoming council meeting. 2. Comprehensive Plan Matters Wrap-Utz it. Memorandum and Maps fi•om Senior Planner Scott Kuhta Regarding Unresolved Land Use Map Requests M53 and M55 Senior Planner Kuhta indicated the area in question is the area behind Applebees between Union and the Regional Commercial area to the west; and brought Council's attention to the aerial map included in the packet, as welt as the map showing the proposed area (Planning Commission Recommended Comp Plan Revisions M53 and N155); that the area on the map between the red and Union was previously discussed, and the Final map in the packet showing the area as "office" is what staff suggests. Mr. Kuhta said the minutes of previous meetings indicated it parcel number was still unresolved; that he spoke with a representut:ive of the long lot on the map marked as Iv155, who said his clients wanted high density residential, but Mr. Kuhta said staff feels the area should be an office designation, which would not allow multi-family. Mr. Kuhta said that person called Mr. Kuhtai and explained that his clients have no opposition to having the office designation. Mr. Kuhta said that there are three close lots which also have the office designation, which have also requested higher use and which are duplexes. Councilmember Denenny indicate([ there is also an assisted living home behind that area. Mayor Wilhite indicated that is actually a business which provides in-care services, and is used as an office. Mr. K.uhta indicated the Assessor's office also shows that area as office; and with Council approval, it appears the property owners for M55 are ag7eeable with office, and perhaps that designation should be extended to the other piece, which is the northwest parcel. Council agreed that "office" would be the most appropriate designation for the area between the high-density residential turd regional commercial. b. Letter from Staunper. Rubers, Stocker & Smith Re Good Samaritan Property, 12715 E Mission Mr. Kuhta said this is being reviewed as part of the implementation of the medical overlay; and this would apply to the implementation part of the Comprehensive Plan; and staff will respond to the letter accordingly. c. CAI'ITA.L FACILITIES: Narrative: strike-through version 4.3.2 Growth Assumption Mr. Kuhta said the 20,666 growth number fits within the city limits, and that we will adopt a new comprehensive plan Capital Facilities plan to reflect whatever is projected for future growth; and that we do not deviate from this number for this comp plan process. Ms. Sukup said also that she was asked to update the Housing section of growth assumption, and that those changes were made. 4.3.6 Impact Fees In response to the question of why we have impact fees as a separate section, Mr. Kuhta said that impact fees are a special revenue source which is carved out specifically in the Growth Management Act (G1MA); Meeting Nfinutes: 04-05-2006 Page 3 of 5 Approved by Council: that this is included in the narrative portion and not the policy portion; and describes a special revenue source allowed by the GMA, and is there for information. Council consensus to make the following change in the second paragraph: The City has not enacted impact fees as a funding mechanism for capital facilities but wi44 may study the issue as directed by future City policy. 4.3.7 Communitv Facilities Locations and Capacities of Future Facilities Council discussed the first sentence under this caption: "Spokane Valley currently has no specific plans to construct new community facilities." Mr. Kuht.a added that this portion of the overall comprehensive plan is a six-year plan within that 20-year timeframe; and that this capital facilities plan should be updated annually, along with the comprehensive plan amendments; and if council wants to discuss what they are planning to build, staff can add that in narrative fashion. Table 4.8 pg 14: Councilmember Goth.mann mentioned that the Group B System is defined as a system having not more than 15 connections, but from Holiday Trailer Court to Tci Water System, there are more than 15 connections. Mr. Kuhta said these figures were from the Washington State Department of Health; that he will research that apparent discrepancy and report back to Council. 4.3.9 Fire Protection and Emergency i.yfedical Service insurance Ratings: Councilmember DeVleming questioned when the ratings were assigned. Mr. Kuhta said he was uncertain how often the ratings were applied and he would research that. Regarding the timeframe associated with the Spokane Valley Fire apparatus inventory, a note will be added to reflect the year the inventory addresses (2006). Page 21: inventory of Existing Facilities (typos): The Parks Map, found at the end of this Chapter, shows the location of all parks within Spokane Valley. Table 4.12 provides an inventory of park and recreation facilities owned by Spokane Valley. These parks are used to calculate Spokane Valley's level of service for parks. .Page 22, Forecast of Future Needs (typo) Second line: In order to maintain the Current LOS of 1.92 4-91 acres/1000 4.3.12 Public Safetv Deputy City Manager Regor will check to make sure the number of commissioned police offices (100 or 101) is correct. Paa,e 25, Forecast of Future needs: Council consensus to change as follows: Future needs for police protection will be determined as f3ew eenti*ar.6- wit"p©kane CountyFe-negot4ated part of the annual budget process. Page 25, 4.3.13 School Facilities Council consensus for staff to craft language to include private schools; by having two separate sentences, or perhaps as: "Four public school districts (and numerous private schools) provide service within Spokane Valley: East Valley, West Valley, Central Valley, and Spokane School District 81." Page 31.: Capital Protects and Financing Plan Council consensus to keep only the first paragraph ("NVest Valley School District passed a $35 million bond measure in 2004 that is being used to remodel 'Vest Valley High School, construct new elementary - school classrooms and a new gymnasium.") and to delete the remainder of that section (down through and including Phase 3); and to add the following sentence: Central Valley School District is currently considering evaluating capital improvement needs and appropriate financial plans. N4ceting Minutes: 04-04-2006 Page 4 of 5 Approved by Council: Pa(,e 32 - sewer service Council consensus to change Line 2 and 3: since that time, over 17,000 residents and businesses in the greater Spokane Valley area have been connected. Nee 32, 2"d paragraph: Council consensus to make the following change: Upon incorporation, the City of Spokane Valley entered into an interlocal agreement giving Spokane County lead agency authority to provide sewer sen,ices. 4.3.15 Solid Waste: Second Paragraph, nest-to-last sentence, Council consensus to delete the sentence: "By ordinance, Spokane Valley could require residential garbage pickup." 4.3.15, end of first sentence, second paragraph: Council consensus to change to read: "In Spokane Valley, solid waste services are provided by private haulers licensed by the Washington Utility and Transportation Commission (W.U.T.C) through franchise agree.rnents." Page 40 and 41• Discussion arose concerning the $10.00 stormwater utility fee noted in the third paragraph on page 40; and it was council consensus to change the sentence: on page 40, to read that council adopted an annual fee (and to oibit the amount); but to keep the $17.00 noted amount on the top of page 41; and that staff will confirm that $17.00 amount. 4.3.17 -Transportation Facilities, Second Paragraph It was noted that the number of miles of arterials are detailed, and the question arose as to whether those numbers are now outdated. Mr. Kuhta will check those figures as well. Mr. Kuhta mentioned that it is staff's intent to cross-reference table 438 and the projects (table 4.36), widi the goal of having that for Council review nest week, and Council can review them at the April 1 I or April 18 meeting. Mr. Kuhta added that page 46, Capital Facilities Projects and Financing will also need to be updated. Mr. Kuht<t also distributed copies of a new Capital Projects and Financing Plan from the Library District, which will be inserted into the library section of the Comprehensive plan notebook. Regarding a letter received from Diamond Partnership regarding property on 123 N Argonne where the intent was to put a used car lot on the property; the current zoning B2 does not allow a used car lot (the designation is office), the letter requests a change from B2 to 133 but the current zoning code does not allow that and staff will respond to the letter accordingly. There being no further business, it was moved, seconded, and unanimously passed to adjourn. The meeting adjourned at 7:50 p.m. ATTEST: Diana Wilhite, Mayor Christine Bainbridge, City Clerk Meeting A4inutes: 04-04-2006 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for City Council Action Meeting Date: April 11, 2006 Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report 0 pending legislation AGENDA ITEM TITLE: First Reading: an ordinance amending SVMC 10.309.060 by amending Chapter 14.3000.100 Definitions and Chapter 14.623 Business Zone Matrix of the Zoning Regulations to permit Plastic Injection molding in B-2 and B-3 Community and Regional Business Districts. GOVERNING LEGISLATION: RCW 36.70, Spokane Valley Ordinance 03-53 codified as Section 10.30.060 of the Spokane Valley Municipal Code PREVIOUS COUNCIL/COMMISSION ACTION TAKEN: City Council was briefed on the proposed amendment on January 10, 2006. Planning Commission held a public hearing on February 9, 2006. The Planning Commission tabled the item until March 9, 2006, requesting additional information. Planning Commission recommended approval by unanimous vote. BACKGROUND: The present Business Use matrix does not include Plastic Injection Molding. The use is identified in the Industrial Use Matrix, although the process is neither defined not described. Plastic Injection molding includes various processes which may generally be divided between thermoplastic and thermoset. "Plastic Injection Molding" (except "solvent molding") involves heating plastic pellets within a mold. No solvents or Volatile Organic compounds are used in the process, and the plastic can be re-formed as necessary. Machinery is hydraulic, generating less noise than a small forklift. The process is less intensive than a print shop which is a permitted use in both B-2 and B-3 business zoning districts. This process is generally benign -and compatible with commercial uses, unless the final product requires significant amounts of outdoor storage (e.g. large diameter pipe). This may suggest that a limitation on the amount of outdoor storage apply in commercial zoning districts - or alternately that the use is permitted if all storage'is within an enclosed building. The process of thermoset molding involves heat and solvents and does not permit re-forming of molded forms. The use and storage of solvents in an industrial process should be limited to industrial zoning districts. Although solvent molding is thermoplastic and allows reforming of plastic shapes, the use should also be limited to industrial zoning districts. Currently "Plastic Injection Molding" (which does not differentiate between the processes) is permitted only in 1-2 Light Industrial and 1-3 Heavy Industrial zoning districts. The proposed amendment was sent to CTED on December 8, 2005, and a Determination of Non-Significance (DNS) was made on the same day, with comments due on December 30, 2005. OPTIONS: Approve, provide staff with direction or disapprove. Administrative Report Planned Unit Developments Page 2 of 2 RECOMMENDED ACTION OR MOTION: Move to advance Ordinance No. 06-008 to a second reading. BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Marina Sukup, AICP, Community Development Director ATTACHMENTS: Draft ordinance. CITY OF SPOKANTE VALLEY SPOKAiNTE COUNTY, WASIIINGTO\T ORDEVANC . NO. 06-008 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASP=INGTON, ANIENDING CHAPTER 14.623, BUSWESS ZONES INLk' RLl, CODIFIED AS SECTION 10.30.060 OF THE SPOKANE VALLEY MUNICIPAL CODE, TO PE101IT PLASTIC iNJFCTION MOLDING IN CERTAIN BUSINESS ZONES. WH ,RFA,S, the City of Spokane Valley Ordinance No. 03-053 codified as 10.30.060 of the Spokane Valley Municipal Code, adopted the Spokane County Zoning Code as Interim Development Regulations pursuant to the requirements of RCW Chap. 36.70A; and WHEREAS, the Comprehensive Plan Goal Goal LIL.5a is to "[p]rovide consistent,fair and timely regulations that are flexible and responsive and effective"; and WENTREAS, Policy IJ.L..5.6 is to "fr]eview development regulations continuously to ensure clarity, consisitency,predictability and direction'; and WHEREAS, the technology associated with plastic injection molding involves heating of plastic pellets into a mold without the use of solvents or volatile organic compounds; and `NrAFRELAS, the process is not inconsistent with other uses of similar or greater land use intensity allowed within certain buiness zoning districts; and /r WIIEREAS, a public hearing was held before the Spokane Valley Planning Commission on January 12, 2006 to provide the opportunity for public comment on the proposed regulations; and WIIEREAS, the proposed development regulations must be submitted to the Washington Department of Community Trade and Economic Development pursuant to WAC 365-195-620; follows: follows: NOW, 171AEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as Section 1. Chapter 11.300.100 is hereby amended to add the following definitions: "Plastic Molding (thermoplastic): A process of converting pelletized plastic into molds using heat, without the use of solvents or volatile organic compounds (VOC). Thermoplastic resins can be melted, formed and resolidified. Thermoplastic processes include injection molding, blow molding, injection blow molding, rotational molding, roto molding, and extrusion molding. Does not include solvent molding. Plastic Molding ('Thermoset): tug injection molding process which uses heat, industrial processes and solvents to create plastic forms which cannot be re-formed. Thermoset processes include bag molding, cold molding, jet molding, pulp molding, transfer molding and compression molding. Plastic Solvent molding: Also known as Dip molding, forms thermoplastic articles by dipping a male mold and drawing off the solvent to leave a plastic film adhering to the mold." Section 2. Chapter 14.623.020 is amended to add the following use in Business Zones Matrix as R1. B=2 B=3 Plastic Injection molding (Thermoplastic) N P P Plastic Injection molding (Thermoset) N N N Plastic infection Solvent Molding N N Ordinance. 06-008 business Zone Matrix Page l of 2 Section 3. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof occurs in the official newspaper of the City as provided by law. PASSED by the City Council this day of_____, 2006. Mayor, Diana Wilhite ATTEST: City Clerk, Christine -Bainbridge Approved as to Form: OfTice of the City Attorney Date of Publication: Effective Date: Ordinance 06-008 Business Zone Matrix Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 11, 2006 City.Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business X new business public hearing ❑ information admin. report ❑ pending legislation AGENDA ITEM TITLE: First Reading Proposed Ordinance 06-009 Amending Sign Ordinance GOVERNING LEGISLATION: SVMC 10.07.09 PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: When the City Council adopted the new sign provisions of the Code, the issue was raised regarding advertising 'in the rights-of-way in .the form of bus benches. The Council asked several questions, and staff was requested to come back with a proposal on how to treat bus benches and the advertising on them. The Council received a presentation on the. proposed ordinance change that would make bus benches an exception to the prohibition to advertising in the rights-of-way. The Council also reviewed a proposed agreement that any company wishing to By way of background, the bus benches currently existing are all owned by Sunset Outdoor Advertising, and Spokane Transit Authority is not involved in their placement or upkeep. They are uniform in size, with the backrest (advertising area) being two feet high by six feet wide. The existing benches were not placed pursuant to an agreement with us or Spokane County. The benches result in a public benefit in that they provide transit users a place to sit while waiting. The benches would not otherwise be placed and available. The Council instructed staff to present the materials to the Planning Commission for a public hearing and recommendation, which occurred March 23, 2006, after which the Commission voted to recommend to the Council that it approve the proposed ordinance, and verbally recommended that a minor addition be made to the definition to make clear that the ordinance was not attempting to include remote control vehicles. Included as Attachment 1 is the draft ordinance, as modified at the suggestion of the Planning Commission. Staff has also drafted a proposed agreement that any company wanting to place bus benches in the ROW must sign, which is Attachment 2. OPTIONS: Instruct staff to make changes to the Ordinance and/or the draft agreement. RECOMMENDED ACTION OR MOTION: "Advance Ordinance 06-009 to a second reading." BUDGET/FINANCIAL IMPACTS: The proposed agreement is $40 per year. If the number of current benches were to remain constant, the yearly amount would be $3,080. STAFF CONTACT: Cary P. Driskell, Deputy City Attorney ATTACHMENTS: Attachment 1 - Proposed amended sign code allowing placement of bus benches in ROW; and Attachment 2 - Proposed agreement. CITY O S>'OKXNE VALLEY SPOKA1,NE COUNTY, WASHINGTON ORDINANCE NO. 066 -009 AN O LNANCE OF TH CFFY OF SPOKAINF VALLEY, SPOKANE Ct7TT1-Yy, WASHLINGTON, AMIENDIN+G SECT-[ON 10.07.09 SIGN REGULATIONS OF TIFF SPOKANE VALLEY MU IFWAL CODE, PROVIDING FOR SE1r'ER1BELM, AND EF)✓EC `I`]VE DATE. WHEREAS. the City of Spokane Valley can June 14, 7005 adopted Ordinance No. 05-016 amcnding its In rini Sian Code, and NNT-J EREAS, this City finds that further amandments are necessary from time to time to protect the public health, safety and welfare, and WHE1 A,S, the City finds that it serves the public interest to provide a regulatory mechanism whereby hus tenches can Ise a] I a-wed for transit users; and A91T AREAS, the pwpo,~W developnicnt rcgulations mu-sl be submitted to the Washington Department of Community Trade and Economic Development pursuant to +'tAC 365-195-620; NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains follows: Section 1. Smion 10,!07.19 of the Spokane Valley Municipal Coe is hemby amended to read as follows: Section .10.07.09 "Sign Regulations" Section 10.07.09.01 PuE nse. Intent and Scorn Signage regulations are inicndetl to promote commerce,. traffic safety and community identity while improving the visual environment of residential, commercial and industrial arms.. Suns am classified as off premises sits or on-premises signs. On-premises si6ms may lac ached (wall) signs or free-standing sigmLs. Signs may be elassired as p6ermanant or temporary, • Abandoned - a sigh that advertises a product or service no longer available or a business no loager in operation; a sign wbicit is illegible, non ftmctional, in disrepair. or hazardous as a rt-sult of lack of maintenance; a nonconforming sign structure that has lust legal status as a result of abanduament or lack of u.5e. Billboard: A struct= for the pugwse of leasing advertising space to promote an interest ether than that of an individual. business, product or service available on the prerises on which the billboard is k x-atcd, a Building Sign: An extension of a bbilding (e.g. awning, utopy, marquee), whether permanent or temporary, %%'hich contains copy. BaUrtin Sogrd: See Reader Board. Ras llvach_'Siruclure: Ntructure pmr idina tempura ry_sholt,er aud,"r,r seating for transit oat rons. d5rdinanuc 064J09 Arncmding ip rcgulxlarm re_ hwq benches pagc 101-10 • Code Enforcement Officer. The authorized respresentative of the City of Spokane Valley with responsibility for code compliance. • Copy: letters, characters, illustrations, logos, graphics, symbols, writing or any combination thereof, designed to communicate information of any kind, or to advertise, announce or identify a person, entity, business, business product, or to advertise the sale, rental or lease of premises. • Copy Area: the area of the sign containing any copy, symbol, sign, logo or graphic. • Directional Sign: Any sign relating solely to internal pedestrian and vehicular traffic circulation within a complex or project. • Electronic Sign: A sign that can be changed by electrical, electronic or computerized process; inclusive of video boards. • Flashing Sign: An electrical sign or portion thereof which changes light intensity in a brief, brilliant, or sudden and transient outburst of light causing a steady on and off, glittering, sparkling, or oscillating pattern. • Freestanding Sign: A permanent sign not attached to or forming part of a building. • Freeway Sign - A permanent free-standing on-premises sign or billboard located on a parcel adjacent and contiguous to Interstate Highway 90. • Inflatable Sign: Any temporary hollow item or character expanded or enlarged by the use of air or gas. • Menu Board: An on-site display of menu items at a restaurant. not meant to be viewed from the street. • Monument Sign: A sign and supporting structure constructed as a solid structure or one that gives the appearance of a continuous, non-hollow, unbroken mass. • Multi-Business Complex Sign: a sign with a primary facility name and a list of the individual stores or businesses mounted on one structural element. Such a sign type includes signage describing a mall arrangement, a strip-center development, an industrial park complex, or a multi-business structure or complex of buildings with a unifying name and a listing of businesses contained within the grouping. • Mural: A work of art applied directly to a wall, ceiling, or floor surface where forrasi and/or figures are the dominant elements and not intended for commercial advertising. Any form of wording or logo shall be of secondary nature to a mural. • Name Plate - a sign showing only the name and address of the owner or occupant of the premises. • Non-conforming Sign: Any sign which was lawfully erected and maintained on private property which now, as a result of code amendments, does not conform to all applicable regulations and restrictions of this chapter. • Notice Sign: A sign intended to safeguard the premises (e.g. "No Parking", "No Trespassing", "Watch Dog on Duty"); or which identifies emergency telephone number, hours, and security information. • Obsolete Sign Structure: A sign support structure-not removed within thirty-six months by the owner or lessee of the premises upon which the sign is located when the advertised business is no longer conducted on the premises. fktdinaoce 06-009 Amending ign regulations re: tnds benchm Page 2 of 10 • Official Sign - a sign erected by a governmental agency within its territorial jurisdiction for the purpose of carrying out any official duty or responsibility authorized by the City Council and including, but not limited to, traffic signs and signals, zoning signs, and street signs. Directional signs, special lighting or banners celebrating seasonal or civic events sponsored and/or endorsed by the City Council are Official signs. • Off -Premise Sign: a sign displaying copy that pertains to a business, person, organization, activity, event, place, service, or product not principally located or primarily manufactured or sold on the premises on which the sign is located. • On-Premise Sign: a sign which advertises or directs attention to a business, person, organization, activity, event, place, service, or product which is manufactured and/or available on the premises where the sign is located.. • Portable Sign: A sign not permanently attached or affixed to the ground or other permanent structure, or a sign designed to be transported or moved from place to place, including, but not limited to signs designed to be transported by means of wheels. • Reader Board: A sign face consisting of tracks to hold readily changeable letters allowing frequent changes of copy. • Roof Sign: A sign supported by and erected on or above a roof. • Sign Area - the gross surface area of the sign, including a single surface of a sign with messages on both sides, the sum of all surfaces where two or more signs share a single structure, the gross surface area of both faces of a V-shaped sign; and the copy area of a monument sign. In the case of an irregularly shaped sign, the sign area is calculated by enclosing the extreme limits of the sign by no more than four (4) rectangles. The sum of the area of the rectangles shall be the gross surface area. The maximum allowable area is reduced by 10% for the second and each subsequent rectangle used in the calculation. • Support Structure(s): Posts or columns and the anchors and bolts that structurally support the sign attached to it. • Temporary Sign: A sign which is to be removed within a specific period of time or upon the occurrence of a specified event meeting the height and area requirements of Table 7.02; inclusive of inflatables. • Three-Sided Sign: A sign with three faces. • Two-.Sided Sign: A sign with two faces. • Use(s) - General use categories or specific uses within categories as follows. o In itutional Semi-Public include a churches, public park, multiple-family diAelling, dormitory, fraternity, sorority, nursing home, retirement apartment, public building, child day-care center, family day-care provider, nonprofit community hall or lodge, animal clinic, cemetery or sanitarium. o Institutional -Public include a school (kindergarten through university), hospital, police station, fire station, post office or public golf course. o Office -include a business or professional office. o Commerr_ial-include permitted commercial uses other than home industry, home profession, and those listed above. Ordinance 06.009 Amending ign regulations re: bus tenches Page 3 of 10 o Industrial - include permitted industrial uses. • Video Board: See Electronic Sign. • WAIL Area - the two dimensional respresentation of a building elevation, including windows and doors. excluding eaves. • Wall Sign -A permanent sign attached or erected parallel to and extending not more than fifteen (15) inches from the facade or face of any building to which it is attached and supported throughout its entire length, with the exposed face of the sign parallel to the plane of said wall or facade. Signs incorporated into mansard roofs, marquees or canopies are wall signs. Section 10.07.09,0:-03 Prohibited Signs The following signs are prohibited: 1. Signs which by coloring, shape, wording or location resemble or conflict with tragic control signs or devices. 2. Signs that create a safety hazard for pedestrian or vehicular traffic. 3. Flashing signs. 4. Portable signs 5. -Signs located within the public right-of-way, except official signs, and except bus Ivnchcs'structures plated pursu nt loan aureen;rnt ~+ith the Cite. 6. Signs attached to or placed on a vehicle or trailer parked on public or private property, provided that this provision shall not be construed as prohibiting the identification of a firm or its product on a vehicle operating during the normal course of business. 7. Signs obstructing visibility within any Clearview Triangle as established in Section 10.07.06 of this Code. 8. Billboards. 9. Ofd premises signs. Section 10,07.09.113.11.3 Permit Rea4i red. A permit is required for any sign excluding official signs (including traffic and directional signs); seasonal decorations; merchandise displays; point-of-purchase advertising displays; national and state flags; flags of a political subdivision; symbolic flags of an institution; legal notices required by law; barber poles; historic site: monuments/ plaques; gravestones; advertising copy affixed to structures intended for a separate use, such as phone booths; donation and recycling containcrs;lettering or symbols applied directly onto or flush-mounted magnetically to a motor vehicle operating in the normal course of business; political signs supporting political issues, candidates or ballot measures; replacement of copy on signs otherwise permitted; and or other signs noted on Tables 7.01 and 7.02. 2. Permit Applications shall include a site plan that provides the following information: a. The location of the affected lot, building(s) and sign(s); b. The scale of the site plan; c. A scaled drawing of the proposed sign or sign revision, including size, height, copy, structural footing details, method of attachment and illumination; d. The location of all existing signs on the site including size and height; e. The location of signs on other property for sign types subject to spacing requirements; Ordinance 06-009 Amending ign regulations re: bus benches Page 4 of 10 f. Approved sign plan, if applicable; and g. Tax parcel number of proposed sign. Section 10.07.09.04 Number, General Regulations 1. Ott-premises attached (wall) and freestanding signs shall comply with the requirements of Table 7.01 for maximum height, maximum allowable area, maximum number of signs, minimum spacing and setback requirements, provided however, that on-prtmiscs freestanding signage is limited to the maximum number of either pole signs or monument sign structures allowed per 300 feet of street frontage. i.e. if a single pole sign is authorized, no additional monument signagc is permitted; similarly, placement of monument style signs will preclude placement of a pole sign. Table 7 .01 Height. Co Area and S R uirements Ma ximu m Mi nimum o Sign Type Zoning District Z a S V ~ O ° vl 9 Ut v0 ° A a. ~ U. u n E rs m v NN ~ 7 dditional Provisions On-Pnrmhef - Attached ~VYall Na 1 4 5 Na Na I Na nin N Insitubonal SartY-Public 1 rVa 20 Na Na rVa Na m insUhftrW - Public i Na 32 Na Na Na Na Y 25% of wall arse in UR-22 one Single Office R 12, UR 22 1 Na 32 Na Na Na n/a y Muhi-tenant Office 12, UR 22 1' Na 60 Na Na Na Na y •One per bbuilding Commercial (AN Residential Zones 1 rVa 20 Na Na Na nla y Commerciaulndustrial Zones (81, 82, 83, I1 12, 13) ' nla Na Na Na Na Y • 25% of wall area On4N-e nhes- F Subdhnsion or Area name 1 • 10 60 Na Na Na Na Y • Per arterial street frontage Industnal Park/Ares IdenhNication 1 7 150 Na Na Na Na Y Institutional - Semi Public (Residential Zone) 1 6 16 Na n is Na Na Y I Maximum copy area may be increased up to 60 sq. ft, for Institubonat-Public (Residential Zone 1 15 32 Na nla nla Na Y monument signs Ins than 7 feet in OfteCommercial R12 UR 22 1 15 32 nra Na Na Ns y I height Directional Signs nla Na 4 rite Na Na Na N Individual/Multiple Business ode si gns) Commercial, Individual Business (61) 1' 20 50 Na Na Na 5 Y Per arterial street frontage per business per build CommercW. Multi-0usiness (B1) 1. 20 100 Na Na Na 5 Y • Per arterial street frontiagis Commarciatfindustrial. Individual business (B2. B3, 11, 13,MZ) 1. 30 nis III 100 200 Na 5 Y * Per street frontage per business per building Commecdal/lndustrtal Multi-business 62.B3,11,12,13. MZ) 1- 40 250 nfa rVa 300 5 Y - Per street frontage and per 300 R frontoge Freeway Commerci3ondustriat, tndWuaU Multi- Business (82, B3, It, 12, 13, MZ) 1• 50 250 Na Na 300 5 Y ' Per 3001t IndwidunuMuld* BusirKSS (Monument S igns) Commercial, Individual Business (81) 1 • 7 75 Na Na n/a 5 Y Per art rial st t [r t Commercial, Multi-buslness(B1) 2• 7 75 Na Na nda 5 Y e ree oo age Commercial/Industrial Zones, Individual 2- business (B2, 113,11,12.13) 7 90 Na We Na 5 Y • Per street frontage Ordinance 06-009 Amending ign mplations r=: bua brnclres Page 5 of 10 Table 7.01 Heigh~ C Area and SWng Requirements Ma ximu m 1 Mi nimum Sign Type Zoning District ` ' V i o M 2 U ' ^ U a E V ro A oC a Additional Provisions CorrvnerciaVlndusbial MuN malness I 2.. (B2, B3, 11, t2,13) 7 90 nJa I nla 1300 5 Y - Per sVeet frontage and per 300 ft frontage On Premises Fre"tandl • Aa3tt H' Corridors Office (UR12, UR 22) t 8 32 I Na Na Na 5 Y Individual li. Muldd Businesses - AnsOwde Corrid ors Commer>rtial (81) t 8 75 Na Na Na 5 Y CammercisVindustrtal (B2.133, 11, t2,13) 2" a 90 Na , Na 500 5 Y Per street frontage and per 500 ft frontage 2. 'temporary signs shall comply with the requirments of Table 7.02 for maximum height, maximum allowable arm maximum number of signs, minimum spacing and setback requirements and limitations relating to time and events. Table 7.02 Temporary S" Maximum E Sign Type Zoning District $ E Z' Q 14C EL _ toms' Tim* Unlit u c LL ' z 3 ~Cr Additional Provisions Residential SubdMsbn 1 10 40 1 Year Y Non4kuninated Banners. Up. pennants, inftatables Na Na 30 da*quarter 10 Y One renewal Searchlights Na • Na 10 days 5 Y Contractor, Architect. Surveyor. Engmer 1 40 12 months 5 Y One extrusion Real Estate Resldentlal 1 • S 5 N -Per road frontage Conunercialllndustnal 1 32 5 N Open House Directional 1' 3 5 5 N • Per access street All illuminated signs shall have lighting confined to the sign, and positioned and shielded to minimize impacts to the surrounding area(s). Gooseneck reflectors and lights are permitted on Freestanding and Wall Signs provided that lighting or glare does not extend beyond the property line. Electronic signs shall be permitted on rite same basis as other signs, subject to height and area requirements of Table 7.01. 3. A roof mounted sign may be substituted for an allowed freestanding sign, provided that the height of the sign structure may not exceed the maximum bright of the zoning district in which the sign is located. 4. Signs located within the airport hazard area shall conform to the location and height regulations of that area. Ordinance 064104 Amcnding lgn regulations re: bus benches Page 6 of 10 5. No sign shall be erected, relocated or maintained in a manner that prevents the Gee ingress or egress from any door, window or fire escape. 6. No sign shall be attached to a standpipe or fire escape except Official Signs. 7. Any sign erected or maintained within five (5) feet of the public rights-of-way shall be smooth and free of nails, tacks and wires. Section 10.07.09.036 Comprehensive Sian Plan Commercial development. shopping centers, industrial parks. mixed use developments, and hotel conference centers exceeding live (5) acres in size may seek approval of a sign plan specific to the development proposal. The Director of Community Development may approve a comprehensive sign plan that allows deviations from the strict interpretation of spacing. height and area requirements upon a showing of good cause, and provided that there are no adverse effects on adjacent properties. Any conditions imposed to secure approvals shall he binding on the Applicant. Modifications to the approved sign plan shall require reapplication and approval by the Director. If the Applicant and Director cannot come to an agreement, the Director's decision may be appealed through the Nearing Examiner. Section 10.07,09.0;7 Aesthetic Corridors I . The standards shown on Table 7.01 shall apply to parcels adjacent to the following designated aesthetic corridors: a. Appleway Avenue (between 1-90 and University Avenue) b. Evergreen Road (between Sprague Avenue and Indiana Avenue) c. Mirabeau Parkway d. Indiana Avenue (between Pines Road and Flora Road) Section 10.07.09.068 Sien Location and Front Setbacks- 1. Monument signs exceeding three (3) feet in height may be located at the property line outside any border easement, provided that the requirements of Section 7.06 Clearview Triangles of the Spokane Valley Uniform Development Code gave been met. 2. Pole signs with structural supports less than two (2) feet in width with copy area placed at a height of seven feet or more above grade may be located at the property line, provided that the requirements of Section 10.07.06 Clearview Triangles of the Spokane Valley Uniform Development Code gave been met. 3. All temporary signs, except h hatable signs, shall be located not less than five feet from the right-of- way. 4. Inflatable signs shall be set back not less that ten feet from the right-of-way. 5. All signs shall meet the vertical and horizontal clearance requirements of the electric utilities. 6. All freestanding and monument signs shall be located in a landscaped area Landscaping should be appropriately sited to ensure that signs are not blocked or obscured by trees or bushes. Section 10.07.09.079 Sign Area Calculation- Illustration 1. Sign area for wail signs is equal to 25% of the two-dimensional area of a building's elevation, excluding eaves and gables.. Ordinance 06-009 Amending ign mgalntioas re: bus beaches Page 7 of 10 2. The sign area of a freestanding sign consisting of one sign shall be calculated as shown in Figure 7y below. The sign area of a freestanding sign consisting of more than one (1) sign shall be computed by adding together the total area(s) of all signs as shown in Figure 7.3 below. 3. Any portion of the sign not necessary for structural support of the sign or any structural support greater than two (2) feet in width shall be considered in the determination of the square footage of the sign. PETE'S PRO GOLF Figure 7.1 Border A 1 SAGN B1 Maximum Height l '11 Maximum Height qt Mirtrnum Height Property Line [ ? 5elbadt SIGN SIGN 3 Figure 7.2 Prooertv Lena Figure 7.3 B2 ♦ B3 4. A I V1* increase in sign area is allowed for decorative framing or borders. Area calculation does not include decorative rocks or landscaping adjacent to a monument sign. 5. The sign area for multiple-sided signs shall be calculated as follows: a. The total sign area for a two-sided sign shall be calculated using one (1) face, therefore allowing both faces to be of equal size (for example a two-sided sign has two (2) faces with 18 square feet per side, therefore the sign area is 18 square feet). b. The sign area for a three-sided sign shall be equal to the total amount of sign area a one-sided or two-sided sign is allowed (for example, in item 3a above, a two-sided sign is allowed 18 square feet of sign area per side which equals 36 total square feet If a three sided sign is used instead of a one- sided or two-sided sign, the three-sided sign may allocate the 36 total square feet among three sides, therefore allowing three sides with 12 square feet per face for a total of 36 square feet of sign area). Ordinance 064x19 Amending ign regulations re- bus benches page 8 of 10 6. Irregularly shaped signs may be measured in the following ways: a IMPA-VA, a. Conventional Measurement: Total area = a•b b. Stun of Squares: Total area = Area A+Area 13+Area C+Area D Al 1. Any signage that has been approved or that has been issued :a f,,.rmit shall be maintained by the owner or person in possession of the property on which the sign is located- Maintenance shall be such that the signage continues to conform to the conditions imposed by the sign permit. 2. Any damaged sign structure shall be repaired within thirty (30) days of notice. 3. Any signage which has been damaged to such extent that it may pose a hazard to passersby shall be repaired or removed within forty-eight (48) hours of notice. 4. The advertising copy on any existing sign that no longer advertises a bona fide business conducted or product sold on the premises, shall be removed by and at the expense of the property owner within sixty (60) days of notice. Section 10.07.09.01Ji 1 Existing Nonconforming Signs. Any permanent sign made non-conforming as a result of the adoption of these regulations may be repaired, but not structurally altered or made more non-conforming in any way. If the sign is removed in order to make repairs, it shall be replaced within sixty (60) days, or the permit is void. Thereafter, the sign shall conform to the requirements of this Section. Notwithstanding other provisions of this Section, any sign or signs for which a temporary permit has been issued by the City shall be permitted to remain at the location or locations authorized by the permit for as long as the permit is valid and all the requirements of the permit have been met. Section Severability. If any section, sentence. clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof occurs in the official newspaper of the City as provided by law. Ordinance 06-009 Amending ign regulations re: bus benches Pap 9 of 10 PASSED by the City Council this day of .1-006. ATTEST: City Clerk. Christine Bainbridge Approved as to Forth: Office of the City Attorncy Date of Publication: I'ffiectivc Date: Mayor, Diana Wilhite Ordinance 06-009 Amending ip regulations m bus benches Page 10 of 10 DRAFT CONTRACT FOR BUS BENCH PLACEMENT This CONTRACT is between the CITY OF SPOKANE VALLEY, a Washingrrton municipal corporation, referred to hereafter as "City" and whose address is , referred hereafter as "Advertiser". The parties agree as follows: 1. PERFORMANCE. The Advertiser shall provide and maintain bus benches for transit patrons in return for permission to advertise thereon in accordance with the following: A. All bus benches must be placed in the City right-of-way, and be within ten feet (10') of a designated transit stop as evidenced by the location of a blue transit sign. \b more than 2 bus benches will be located at any designated transit stop. The backrest of each bus bench shall not exceed two feet high by six feet wide. B. Bus benches shall not be placed in, or near a location where the Spokane Transit Authority (hereafter referred to as "STA") has placed a transit shelter. C. Taus Benches must comply with the provisions of the Americans With Disabilities Act (AiaA) requirements. D. Bus benches are prohibited in areas where benches with signs are prohibited by STA. It is the responsibility of the Advertiser to be aware of these areas. E. Bus benches are prohibited in areas that are inconsistent with existing laws, such as near a fire hydrant or handicapped parking space. F. The Advertiser must at all times be in compliance with the Spokane Valley Code provisions relating to signs. G. The t-Ce a~-an annual leeatie„ 0en-and-ee jay-ether-prewsiet~s of-ihis -4iac4. The Advertiser shall obtain the prior approval of City's Director of Engineering Services or his/her desigmee for each placement of a new bench. Installation or maintenance of benches shall not obstrUCt traffic flow on the adjacent street. H. The Advertiser shall keep the benches in good repair, cleaned at regular intervals and maintained in safe condition. Each bench shall be inspected, by Advertiser agent, at least once every thirty (30) days, and noted for repairs with any repairs to be made within thirty (30) days thercafter. The Advertiser shall maintain litter control within the immediate area of each bench. Advertiser shall submit maintenance records to the City within three business days of the request . 1. Before this agreement shall become effective, the advertiser shall submit to the City an inventory of all its benches located on the public right-of-way. The inventory shall include the bench location, condition and scheduled repairs, if any. The city shall approve the "inventory in whole or in part and has the full authority to order the Advertiser to remove any bench or to have the bench repaired before it may continue to stay. Contract for Taus Bcnch Placement & Ads Page I of 4 DRAFT 2. CONTRACT TERM. The contract shall be for a period of one year, and shall automatically renew for an additional one year period unless written notice of termination is provided by one of the parties. Either party may terminate this contract by ninety (90) days' written notice to the other party. 3. COiNWENSAT.ION. The Advertiser shall pay the City FORTY DOLLARS ($40.00) per year, per bench, payable in advance, in quarterly installments. 4. PAYMENT. The Advertiser shall submit payment to the Spokane Valley Community Development Department -Permit Counter, 11707 E. Sprague, Suite 106, Spokane Valley, Washington 99206. 5. NOTICE. Notice shall be liven in writing as follows: TO TT- E CITY: Name: Christine Bainbridge, City Clerk Phone Number: (509)921-1000 Address: 1 l 707 East Sprague Ave, Suite 1.06 Spokane Valley, WA 99206 TO THE ADVERTISER: Naive: Phone Number: Address: 6. COMPLIANCE WITH LAWS. The parties, in the performance of this agreement, agree to comply with all applicable Federal, State, local laws, ordinances, and regulations. 7. RELATIONSI" OF THE PARTIES. It is understood, agreed and declared that the Advertiser shall be an independent Advertiser and not the agent or employee of the City, that the City is interested in only the results to be achieved, and that the right to control the particular manner, method and means in which the services are performed is solely within the discretion of the Advertiser. Any and all employees who provide services to the City under this agreement shall be deemed employees solely of the Advertiser. The Advertiser shall be solely responsible for the conduct and actions of all employees under this agreement and any liability that may attach thereto. 8. OWNERSTUP OF DOCUMENTS. A.11 drawings, plans, specifications, and other related documents prepared by the Advertiser under this agreement are and shall be the property of the City, and may be subject to disclosure pursuant to RCW 42.17 or other applicable public record laws. 9. RECORDS. The City shall have the right to examine during normal business hours a copy of the up-to-date list of bus bench advertising clients, along with the location of all such bus benches, covered in this contract. This right of review shall extend for a period of thirty (30) days from the date final payment is made hereunder. 10. WSURANCE. During the term of the contract, the Advertiser shall maintain in force at its own expense, the following insurance: A. Workers' Compensation Insurance in compliance with RCW 51.12.020, which requires subject employers to provide workers' compensation coverage for all their subject workers and Employer's Liability or Stop Gap Insurance in the amount of $500,000; B. General Liability Insurance on an occurrence basis with a combined single limit, of not less that $1;000,000 each occurrence for bodily injury and property damage. It shall include contractual Contract for Bus Bench Placement R Ads Page 2 of4 DRA1'T liability coverage for the indemnity provided under this contract. It shall provide that the City, its officers, employees and agents are additional insureds but only with respect to the Advertiser's services to be provided under the contract; and C. Automobile Liability insurance with a combine single limit, or the equivalent, of not less than $1,000,000 each accident or bodily injury and property damage, including coverage for owned, hired or non-owned vehicles. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without thirty 30 days written notice from the Advertiser or its insurer(s) to the City. As evidence of the insurance coverage required by this contract, the Advertiser shall furnish acceptable insurance certificates to the City at the time the Advertiser returns the signed contract. The certificate shall specify all of the parties who are additional insured, and include applicable policy endorsements, the thirty (30),day cancellation clause, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to the City. The Advertiser shall be financially responsible for all pertinent deductibles, self'-insured retentions, and/or self-insurance. 11. INDENWI .ICA'1.ION. Each party shall indemnify and hold the other, its officers, employees, agents and volunteers harmless front and against any and all claims, demands, orders, decrees or judgments for injuries, death or damage to any person or property arising or resulting from any negligent act or omission on the part of said party or its agents, employees or volunteers in the performance of this Agreement. 12. WAIVER. No officer, employee, agent or other individual acting on behalf of either party has the power, right or authority to waive any of the conditions or provisions of this agreement. No waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded in this agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy provided herein or by law. Failure of either party to enforce at any time any of the provisions of this agreement or to require at any time performance by the other party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this agreement or any part thereof. 13. ASSIGN`MENTS. This contract is binding on the parties and their heirs; successors, and assigns. Neither party shall assign; transfer or delegate any or all of the responsibilities of this agreement or the benefits received hereunder without first obtaining the written consent of the other party. 14. CONFIDENTIALITY. Advertiser may from time to time receive information which is deemed by the City to be confidential. Advertiser shall not disclose such information without the express written consent of the City or upon order of a Court of competent jurisdiction. 15. JURISDICTION AND VENUE. This Contract is entered into in Spokane County, Washington. Venue shall be in Spokane County, State of Washington. 16. COST MMD A'17I 011NEY FEES. Ill the event a lawsuit is brought with respect to this Agreement, the prevailing party shall be awarded its costs and attorney's fees in the amount to be determined by the Court as reasonable. Unless provided otherwise by statute, Advertiser's attorney fees payable by the City shall not exceed the total sum amount paid under this agreement. Contact for 13LIS Bencl, Placement & Ads Page 3 of4 DRAFT 17. Ei\''I'iRE AGREEMENT. This written agreement constitutes the entire and complete agreement between the parties and superesedes any prior oral or written agreements. This Agreement may not be changed, modified or altered except in writing signed by the parties hereto. 18. ANTI-KICKBACK. No officer or employee of the City of Spokane Valley, having the power or duty to perforni Dui official act or action related to this contract shall have or acquire any interest in the contract, or have solicited, accepted or granted a present of future gift, favor, service or other thing of value from or to any person involved in this contract. 19. BUSINESS LICENSE REOUIIMEMENT. Section 5.05.030 of the Spokane Valley Municipal code states that no person may engage in business with the City without first having obtained a valid business license. The Advertiser shall be responsible for contacting the Licensing Department to obtain a business license, or an exemption status determination. 20. SEVERABILITY. If any section, sentence, clause or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause or phrase of this Agreement. 21. EXEHBITS. Exhibits attached and incorporated into this agreement are: 1. Insurance Certificates CITY OF SPOKANE VALU Y XXX COMPAVTY David Mercier, City Manager By: (Title) A"I'TESTED BY: Christine Bainbridge, City Clerk Approved as to forth: Office of the City Attorney Contract for Sits Bench Placement & Ads Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 11, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business X new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Proposed Resolution 06-004 Establishing Speed Zone at West Valley High School GOVERNING LEGISLATION: SVMC 9.05.030 PREVIOUS COUNCIL ACTION TAKEN: Information only item March 21, 2006 BACKGROUND: West Valley High School has requested the establishment of a 20 mph School Speed Zone through their Vista Road frontage. Any changes to speed limits must be made through a council resolution. The school has been facing some safety concerns in recent months due to construction work on the site. A pedestrian-vehicle collision occurred in the school crosswalk at the intersection of Fairview/Vista last month. Through the establishment of the 20 mph School Speed Zone and the installation of new yellow-green crosswalk signs, we hope to make the area safer for students. OPTIONS: Approve the resolution as proposed or recommend changes, and then approval. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 06-004 as drafted. BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Cary Driskell, Deputy City Attorney; Inga Note, Traffic Engineer ATTACHMENTS: Proposed Resolution No. 06-004 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 06-004 A RESOLUTION ESTABLISHING A NEW SCHOOL SPEED ZONE IN TAE AREAS OF VISTA, FROM FREDERICK AVENUE TO 200 FEET SOUTH OF BUCKEYE AVENUE; PURSUANT TO SPO.KArNTE VALLEY MUNICIPAL CODE CHAPTER 9.05.030. WJ4EREAS, the City Council from time to time may lower the speed Limit in response to increased traffic in and around school property; and WHEREAS, the City Council adopted Spokane Valley Municipal Code (SVMC) Section 9.05.030, which, in part, provides that the maximum speed limits for streets can be established by ordinance or resolution; and WHEREAS, the City Council has authority under SVMC 9.05.030 to change speed limits, which is an exercise of power of the City to protect the health, safety, and welfare of its citizens. NOW T1-1.13REFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. New School Speed Zones: The following City road sections shall be designated as school speed zones: Vista Road fi•om Frederick Avenue to 200 feet south of Buckeye Avenue. Section 2. Severability. If any section, subsection, sentence or clause of this Resolution is for any reason held to be invalid, such decision shall not affect the validity of the remaining provisions of this Resolution. Section 3. Effective Date. This Resolution shall be effective upon adoption. Adopted this day of April, 2006. City of Spokane Valley Mayor Diana Wilhite ATTEST: City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Resolution 06-004 Speed Zone School Page I of I CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 11, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business X new business ❑ public hearing information admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion authorization re: electronic monitoring GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Information only on April 4, 2006. BACKGROUND: The City and County have entered into previous agreements whereby City inmates can be housed at the County's Geiger Correctional Facility in lieu of being housed at the County jail. In the past, Geiger's rates have been lower than the jail rates. Additionally, Geiger offers other incarceration services, such as work release (where certain low-risk inmates are released to go work at their normal jobs, returning each evening to sleep in jail) and electronic home monitoring (EHM). As the Council is aware, some low-risk, generally misdemeanor offenders, are equipped with some form of electronic home monitoring device, and then returned to their homes. This is also referred to as home confinement, or home detention. The biggest advantage to this is that the inmate is removed from the general confinement population, reducing over-crowding and reducing costs for managing inmate populations. There are various types of EHM, but the most common form of EHM at this time is through Global Positioning Device (GPS). The announced daily inmate rate at Geiger for 2006 is $66.85 per day for regular confinement. The announced rate for EHM for 2006 is $23.42 per day. While some of the City inmates have been put on EHM, it is only a small percentage because not many can pay even the $23.42 per day. If they cannot pay, they are put in regular confinement or work release (work release inmates also have to pay a daily rate, which covers the cost of processing them in and out each day). The City of Spokane has chosen to authorize Geiger to put additional low-risk inmates on EHM, even if they cannot afford it, and then pay Geiger the amount. Obviously, the EHM rate is about 1/3rd of confinement rate. Each inmate is screened to determine economic status prior to the City of Spokane paying so as to avoid paying for somebody who could otherwise afford it. In recent discussions with Geiger, we were made aware of this arrangement, but that Geiger would need authorization from the City to do so. Staff is seeking a motion by the Council authorizing Geiger to put all inmates that qualify for a form of EHM, but could not otherwise pay for some or all of it, to pay the difference. The City will pay Geiger the difference directly. OPTIONS: Do nothing; move forward with a motion authorizing City payment for inmate EHM. RECOMMENDED ACTION OR MOTION: I move that we authorize staff to send Geiger a letter advising Geiger that the City will pay any costs for electronic home monitoring not covered by inmates for misdemeanor and gross misdemeanor inmates. BUDGET/FINANCIAL IMPACTS: Anticipated to lower Geiger confinement bills, but it is not clear at this time to what extent. STAFF CONTACT: Cary P. Driskell, Deputy City Attorney; Morgan Koudelka, Admin. Analyst ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 11, 2006 City Manager Sign-off- Item: Check all that apply: ® consent ® old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Consultant Services Agreement Supplement with CH2M HILL for Barker Road Bridge Design and Environmental Permitting GOVERNING LEGISLATION: SVMC 3.45 - Architectural and Engineering Services. PREVIOUS COUNCIL ACTION TAKEN: 1) Approval of 2005-2010 Six Year Transportation Improvement Plan, which includes the Barker Road Bridge project, 2) Approval of a Local Agency Agreement and Project Prospectus with WSDOT, 3) Approval of Consultant Services Agreement for Type, Size and Location Study BACKGROUND: The City of Spokane Valley received a Federal Bridge Replacement Advisory Committee (BRAC) grant covering 100% of the cost for replacement of the Barker Road Bridge over the Spokane River. At the time of funding approval the County's total estimated cost for the bridge project was $8,092,700. CH2M HILL completed a Type, Size and Location Study under the original design contract. The TS&L study, which has been reviewed and approved by WSDOT, includes an updated project cost estimate as follows: Prelirn.inary Engineering and Design: $ 887,100 Right-of-Way Costs $ 50,000 Construction/Construction Engineering/Inspection $ 7,104,376 Escalation to Midpoint of Construction (2008) $ 781,071 Construction Contingency (20%) S 1,407.289. Total Estimate $10,229,836 The federal bridge funding program covers 100% of the total bridge costs up to $10 million. Projects greater than $10 million are funded up to 80% of the total cost with the local jurisdiction covering the remaining 200/q. During the design phase of the Barker Road Bridge Project staff will work with consultants to ensure that the total bridge costs will be under $10 million so 100% of the project is covered by federal Bridge Replacement funds. We will look at several cost savings options including closing the bridge to traffic during construction so the contractor can complete his work in less time. Based on preliminary estimates this option alone may save up to $500;000. Staff has negotiated . a supplemental agreement to CH2M Hill's original contract with concurrence with WSDOT Highways and Local Programs. This supplement will cover engineering services which include final design (plans, specifications and estimate), environmental documentation and permitting, right-of-way acquisition services, public involvement, and bidding phase services. The standardized Washington State Department of Transportation (WSDOT) Local Agency Standard Consultant Agreement was used for the original agreement. The standard Supplemental Agreement form has been used for this contract amendment. OPTIONS: 1) approve the recommended action, or 2) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Approve the agreement, and authorize the City Manager or designee to sign the Supplemental Agreement for CH2M HILL for the Barker Road Bridge Replacement Project final design in the amount of $760,394.00 ($691,267 plus 10% contingency). BUDGET/FINANCIAL IMPACTS: The project is 100%-funded by a reimbursable federal grant. No local match is required. STAFF CONTACT: Steve Worley, Senior Engineer (Capital Projects); Neil Kersten, Public Works Director ATTACHMENTS WSDOT Local Agency Standard Consultant Supplemental Agreement, Scope of Work, Fee Calculations, applicable exhibits. ~ Washington State WI/ Department of Transportation J Supplemental Agreement Organization and Address CH2r9 HILL, Inc. Number 2 9 South W ashingnon, Suite 400 Spokane, WA 99201-3709 Original Agreement Number LA-5724 (Local Agency Proj. #04-003) Phone: (509) 747-2000 Project Number Execution Date Completion Date Federal Aid Number BRIA4 4123(004) 4/112007 Project Title New Maximum Amount Payable Barker Road Bridge Replacement $ 896,101.00 Description of Work Engineering Services for Barker Road Bridge Replacement project. This Supplemental Agreement expands the previous scope of services to include final design (PS& E), environmental documentation and permitting, right-of-way acquisition services, public involvement, and bidding phase services. The Local Agency of City of Spokane Valley, `VA desires to supplement the agreement entered into with CH2vl HILL, Inc. and executed on 7/1V2005 and identified as Agreement No. LA-5724 LA Proj. 04-003 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: The Crn e of Work is afnended to include the services describa in Exhibit R7 attached hereto. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: The completion date is chanted to April 1. 2007. Section V, PAYMENT, shall be amended as follows: Conquitant's overhead rate Chall he revisod 1n 1 i9-') 1 % for the XNrork added by this Supplemental Agreement. The total authorized amount for Suon 2 is S691-967- xc 2 the City Contingency amount. as set forth in the attached Exhibit A. and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: See Supplemental Signature Page = / Consultant Signature DOT Form 140-063 EF Revised 912005 By: See Supplemental Signature Page Approving Authority Signature Date l Supplemental Signature Consultant/Address/Telephone CH2M HILL, Inc. Page for 9 South Washington, Suite 400 Standard Consultant Spokane, WA 99201-3709 Agreement (509) 747-2000 Agreement Number Project Title And Work Description LA-5724 (Local Agency Proj. 404-003) Barker Road Bridge Replacement Project Federal Aid Number Supplemental Agreement No. 2 t3RVI 4123(004) Local Agency City of Spokane Valley THIS AGREEMENT, made and entered into this day of , between the Local Agency of City of Spokane Valley Washington, hereinafter called the "AGENCY", and the above organization hereinafter called the "CONSULTANT". In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year first above written. CONSULTANT Consultant CH2M HILL, Inc. By Consultant LOCAL AGENCY By Agency City of Spokane Valley By Agency DOT Local Programs By Agency By Agency DOT Form 140.0$9 EF Appendix 31.910 Revised 6x05 City of Spokane Valley Exhibit A Barker Road Bridge - Final Design CH2M HILL Employee or Category Hrs, X Rate = Cost 1 Project Manager - Jim Dingfleld 631 $ 45.40 $28,647.40 2 Senior Geotech. Engr - Ken Green 20 $ 48.01 5960.20 3 Environmental PM - Marlena Guhlke 380 S 50.63 $19,239.40 4 Senior Geotech. Engr - Karen Dawson 104 S 39.89 54,148.56 5 Senior Struct. Engr - Paul Guenther 640 $ 53.80 S34,432.00 6 Senior Structural Engr - Don Wagner 100 $ 62.49 $6,249.00 7 GeolecWcal Engineer - Bob Martin 202 $ 36.77 $7,427.54 8 Sr. Hydr. Engineer - Mark Anderson 20 $ 35.48 5709.60 9 Struct. Engr 1212 S 38.8$ $47,098.32 10 Civil Roadway Engineer - Pat Krych 242 S 36.89 $8,927.38 11 DesignlCAD Tech. 1154 $ 25.61 $29,553.94 12 Hydraulic Engineer - Lars Ostervold 176 $ 29.15 $5,130.40 13 Project Accountant - Garrett Bates 60 $ 19.79 $1,187.40 14 Admin. Assist. - Jessica Titchenal 310 $ 16.04 $4,972.40 Total Hrs. 5251 $198,683.54 Direct Salary Cost $198,683.54 Direct Salary Escalation Cost (estimated) 2006 to 2007 0% $0.00 Total Direct Salary Cost $198,683.54 Overhead Cost ® 159.21% of Direct Labor S316,324.06 Fixed Fee ® 12.0% of Direct Labor + Overhead $61,800.91 Total Overhead & Fixed Fee Cost $378,124.98 Total Salary Cost $576,898.52 Direct Expenses Reproduction Cost No. Each Cost Reports 29,000 50.04 S1,160.00 Misc. copies 2,100 $0.04 S84.00 Reprographics 20 S10 $200.00 Mail/Deliveries/etc. 13 S15 $195.00 Mileage 920 Mi. @ $0.445 IMile S409.40 Auto Rental/Gasoline 8 days @ $85 Iday $680.00 Lodging 2 days @ $75 /day $150.00 Aerial Photographs 0 $20 50.00 Travel Total (airfare, train, etc) - 10 $350 $3,500.00 Equipment Rentals, EDM, GPS 0 $425 $0.00 PerDiem 0 days @ $150 /day $0.00 Communication 5,251 $0.00 $0.00 Computers 5,251 $0.00 $0.00 Health & Safety 202 $0.00 $0.00 Misc Expenses . 700 $1.00 $700.00 $7,078.40 Subcontracts Senthin and Associates 1 $14,000 $14,000.00 Drilling Subcontractor Cascade 1 $38,000 $36,000.00 Strata I Budinger (Lab) 1 $3,500 $3,500.00 Northstar (traffic control) 1 $13,000 $13,000.00 Prol-and, LLC 2 56,940 513,880.00 Perron Collaborative 1 $25,000 $25,000.00 $107,380.00 Subtotal Dircct Expenses $114,458.40 Authorized Total (rounded) $691,267 City Contingency 10% $69,127 Total Budget (rounded) $760,394 E URBIT B2 1 Scope of Work for the Barker Road Bridge Replacement Project- Final Design, City of Spokane Valley, Washington FHWA Project No. BRM 4123(004) April, 2006 1.0 Introduction The purpose of this scope of work is to establish the specific scope of CH2M I-1LL's professional engineering services and compensation for final design and preparation of Plans, Specifications, and Cost estimates (1'S&E) for the Barker Road Bridge Replacement project. The work to be performed is based on the recommended alternative described in the Barker Road Bridge Replacement Project TS&L Report prepared by CH2M HILL dated November 2005. The City of Spokane Valley (Spokane Valley) may make or approve changes within the general scope of this agreement. If such changes affect CH2M HILL's cost of, or time required for, performance of the services, an equitable adjustment will be made through an amendment to this agreement. CH2M HILL will notify Spokane Valley in writing of the occurrence of a change and an estimate of the cost impact. Spokane Valley will provide written approval of change. A 10 percent contingency fund has been established for minor changes to the Scope of Work. Use of the contingency fund requires written authorization from Spokane Valley. Spokane Valley reserves the right to expand the scope of. CH22%,l MLL's work on this project to include construction inspection and constriction management engineering services. These additional services are not included in this Scope of Work but may be added to the agreement at a later date by written amendment. 2.0 Purpose The purpose of this scope of work is to perform detailed design, contract document preparation, right-of-way acquisition, and environmental permitting services to enable bidding and construction of the darker Road Bridge Replacement Project. The goal of the project is to replace the existing 2-lane bridge structure with a wider 4-lane bridge structure, that also includes sidewalks and bicycle lanes. SRKSARKER ROAD BRIDGE FINAL DESIGN SOW 0703200&OOC 1 OF 26 133201.131.6R EXHIBrr fit 3.0 Scope of Work CH21\4 HILL will perform final design services and provide project documentation in accordance with: • Spokane County Standards for Road and Sewer Construction • Washington Department of Transportation Local Agency Guidelines • Washington Department of Transportation Bridge Design Manual This scope of work includes the following main tasks: Task 1: Surveying and Mapping Task 2: Environmental Documentation and Permits Task 3: Geotechnical Services Task 4: River Hydraulics Task 5: :Roadway, Drainage, and Utilities Task 6: Bridges and Structures Task 7: Right-of-Way Coordination and Plan Task 8: Public Involvement Coordination Task 9: Aesthetics and Centennial Trail Connections Task 10: Bidding Assistance Task 11: Project Management CH2M HILL will provide the following specific services: Task 1: Surveying and Mapping 1.1 Surveying This task involves establishing survey control and performing field surveying in support of the base mapping for final design of the project. Surveying tasks areas follows: • Research and compile existing surveying records. • Identify and locate property corners along right-of-way of project construction area. Verification of every monument will not be performed unless required by this project for determination of right-of-way or drainage parcel acquisition. • Identify and locate plat, centerline, or section corner monuments to be potentially destroyed by proposed project construction. .Preparation of monument removal permit forms is not included in this scope of work- • Perform a level survey to correlate the elevation of the nearest USGS Spokane River gauging station with the project vertical datum (NAVD88). • Provide Spokane River hydrographic cross-sections as follows: 1. Establish control points at each end of sections beyond ordinary high-water mark (OI-IWl~q. 2. Survey river cross-sections from top of riverbank to top of riverbank at the following locations: SPKIBARKER ROAD BRIDGE FINAL DEMN SUN C46320D8.DOC 2 OF 26 139201A9.8R EMBIT B2 Three bridge lengths upstream One bridge length upstream - Upstream face of bridge Downstream face of bridge Three bridge lengths downstream Five bridge lengths downstream 3. Cross-sections will include water surface elevation with a record of the date and time of the survey. 4. Mapping of cross-sections will be provided in typical format as stated below. Project horizontal datum will be surface coordinates on assumed datum. 'I he assumed horizontzl datu.rr will be referenced to the Washington State Plane Coordinate Systern. Vertical datum Nvill be NAVD88. 1.2 Mapping • Provide topographic mapping data to obtain 1-foot contour intervals. 1. Supplement existing topographic mapping to include the area extending from 100 feet north of the existing bridge to 400 feet north of the existing bridge and up to 60 - feet-on each side of roadway centerline. 2. Provide topographic mapping of parking lot and trail head at south end of bridge. 3. Provide mapping in AutoCAD LDD2i (or later version) format. a) Reduce and draft right-of-N ay and contour topographic maps b) Reproducible copies will be the final product. c) Digital AutoCAD files, including all point and TfN files, will be provided to Spokane Valley • Prepare and provide monument reference drawings at an appropriate scale. Deliverables: Base mapping, including all point and TN files, in AutoCA_D format and monument reference drawings. Task 2: Environmental Documentation and Permits Permitting Background Spokane Valley is proposing the replacement of Barker Road bridge with a new federally funded bridge. The permitting for this project will be conducted in two phases Phase 1: 1. Joint Aquatic Resources Permit Applications (DARPA), which focus on water resource issues a) JARPA for geotechnical drilling (borings) that are planned within the river. [Other geotechnical borings that are drilled outside of the ordinary high water. mark (Ol "M will not require a JARPA] SPK SARKER ROAD BRIDGE FINAL DESIGN: SOW CID32D3000 3 OF 26 i8820i.D i.BR EXHIBIT B2 Phase I JARPA geotechnical permitting work will be focused on obtaining permits or approvals necessary to perform geotechnical field investigations within the Spokane River. It is assumed that only a Hydraulic Project Approval will be required. Phase 11: 1. Joint Aquatic Resources Permit Applications (DARPA), which focus on water resource issues for the Barker Road Bridge replacement • Hydraulic Project Approval (HPA) • Section 401 Water Quality Certification • Section 404 permit • Shorelines Pernut • Floodplain Development Perin.it and Critical Areas Ordinance Compliance • Aquatic Resources Use Authorization Notification (if water is designated as navigable) 2. Specific Environmental Studies Specific environmental studies that usually take a long period of time to obtain approvals will begin immediately for Phase 11 permitting. These studies will support the progra>Inmatic NTEPA environmental assessment and will be performed as part of the Local Agency Environmental Classification Summary (ECS) to support a Documented Categorical Exclusion (DCE). Cultural Resources Survey Section 4(f) Biological survey General Assumptions 1. Public involvement with any other stakeholder groups, agencies, organizations or businesses is assumed to be limited to participation in the formal public meetings mandated as part of the permitting process. 2. Only a prograninlatic NEPA environmental assessment, performed as part of the Local Agency Environmental Classification Summary and resulting in a Documented Categorical Exclusion (DCE), will be required to address environmental compliance issues for both iNE.PA and SEPA. Therefore, a SEPA checklist or Environmental Impact Statement (EIS) are not included in this scope of work. 3. Spokane Valley will lead consultations with the tribes and other state and federal governmental agencies. If the tribes become involved during the cultural resources field survey or require reimbursement for services, reimbursement of tribal services are not included in this scope of work and will be paid directly by Spokane Valley. 4. Application of Critical Areas Ordinance will be brief. This will include discussions on the aquifer, geological hazardous areas, habitat management, and wetlands. There will not be any need for any special study, analysis, or report. 5. Hydraulic modeling and analysis will be performed tinder 'ask 4 - River Hydraulics, which will provide documentation required for a Floodplain Development Permit SPKSARKER ROAD BRIME FINAL DEBIGN SOW 0403203&OOC 4 OF 26 i63Z01.D1.&R EXHIur 82 (addresses potential for rise in river elevation by more than a tenth of a foot during a 100-year flood event). 6. The following environmental field work and/or studies will not be included in Phase I: • Wetlands delineation or a wetlands mitigation plan • Biological Assessment (BA) • Hazardous materials or problem wastes • Stormwater pollution prevention plan C 'there are no resource lands, wild and. scenic rivers, or tribal lands that will need to be considered as a part of the project. Also, there will be no environmental justice issues to be addressed. 7. The Section 4(f) evaluation will not need to address Section 6(f) properties. 8. Environmental justice impacts are not significant and this environmental review will not require a special study or evaluation. 9. It is assumed that Phase I and Phase ff will begin by March, 2006 and Phase I will be completed within 2 months. The target deadline for Phase 11 permitting is to obtain permits by the spring of 2007. Delays resulting from regulatory agency actions could extend the completion date. If this occurs, it will be addressed with a modification to the agreement. i Permitting Task Descriptions 2.1 Preliminary Application Meeting and Agency Coordination Coordinate and conduct an informational meeting with each of the following agencies (assume that all will participate in a joint meeting): • Washington State Fish Wildlife - Hydraulics Project Approval • Washington State Department of Ecology - Water Quality Certification (Section 401 Permit) Shorelines, wetlands • U.S. Corps of Engineers (USCOE) - Section 404 Permit (wetlands) • City of Spokane Valley - Shorelines Permit • Floodplain Management Pernut - Cite of Spokane Valley/Spokane County • Aquatic Resources Case Authorization Notification - DNR In addition, the Federal Highway Administration (F?HWA) and the Washington State Department of Transportation (WSDOT) will be invited to attend this permitting meeting. The project description and background information will be provided to assist these agencies who review JARPA. submittals. Any permitting difficulties will be discussed. All agencies will be invited to participate at the same meeting and if that arrangement cannot be coordinated, then individual discussions will take place with those agencies that are not represented at the meeting. This task includes a project site visit. Deliverable: Nfinutes of the Preliminary Application meeting. 2.2 JARPA Permits CHUM HILL will prepare tw. o JARPA forms for the following activities: S.°K(BARKER ROAD EREDG= FINAL DESIGN SM 040320M.DOC 5 OF 26 18E201.01-SR EMASIr B2 1. Geotechnical work that will be performed in the river channel 2. Barker. Road Bridge Replacement 2.2.1 Geotechnical Work JARPA The bridge geotechnical work JARPA will be prepared after preliminary design information is available so that specific data needs can be provided (for example, volume of fill and volume of excavated materials if any, location of the bridge, area that is taken up by the bridge). Therefore, this task will not begin until the type, size and location of the bridge has been determined. The bridge geotechnical investigations will focus on the borings that will be located within the Spokane River channel below the OHWM. Information that will need to be provided are number of borings, type of drilling, volume of materials to be retrieved from excavation, volume of any fills that might occur, location of drilling rig, method of collecting samples, and how spill controls will be managed. The drawings that are submitted with the JARPA form.,.-*ill be schematic because design of the actual bridge will not yet be available when the geotechnical investigation JARPA is submitted. 2.2 Barker Road Bridge Replacement JARPA The Barker Road Bridge Replacement JARPA will include the following discussion: • Project history • Project schedule • Construction methods and demolition activities that will prevent debris from falling into the river • Summary of fills and excavations • Ordinary high-water mark • Shoreline - activities within 200-foot shoreline boundary • Wetlands As part of the JARPA submittals, drawings will be prepared for both the geotechnical investigations and for the Barker Road Bridge Replacement to accompany the JARPA forms. Each JARPA form will include the following: Vicinity map Plan view of bridge Sectional or cross-section view of bridge Furthermore, the Critical Areas Ordinance will be reviewed, research will be conducted and information summarized for the sole source aquifer, geological hazardous areas, habitat management, and wetlands. In each case, a draft JARPA will be submitted to Spokane Valley for review and revised accordingly. In each case, a final JAlu'A will be submitted to the appropriate agencies. Also, CH2M HILL will be coordinating with the JARPA agencies in respect to permit requirements and providing information to the agencies as needed so that permits can be issued in a timely ma.nner. SPKIBARKER ROAD BRIDGE FINAL DESIGN SOW 04032036-00C 6 OF 26 1882M.01.913 EXHIBIT 02 2.2.3 Shoreline Permitting Coordination and Meetings As part of the JARPA permitting, CH2M HILL will coordinate shorelines permitlvlg, which includes preparation for and participation in a shorelines public informational meeting and a public hearing. Deliverables: Draft and final DARPA, including three drawings for both thegeotechnical investigation and for the Barker Road Bridge Replacement (six drawings total). Also, preparation and participation at public informational meeting and public hearing. Task 2.3: Local Agency Environmental Classification Summary (ECS) To obtain a Documented Categorical Exclusion (DCE) under NEPA, CH2M 141LL• will prepare and submit to the City a Local Agency Environmental Classification Summary (ECS). The ECS will reference existing and new reports (prepared by CH2M I-IILL as necessary) that will be attached to the T'CS to document compliance with envirorunental issues. In addition, an Environmental Checklist will be prepared to satisfy SEPA. SEPA must be satisfied before regulatory agencies will issue permits for shorelines, a hydraulic project approval and other state pernuts or approvals. Deliverables: A draft and final Environrn-ental Checklist. Certain envirmanental elements will require project-specific analyses and those findings will be attached to the ECS as described in the following subtasks. 2.3.1 Section 4(0 Evaluation 'This task will include a meeting early on, which will involve 0-12 I~[LL, Spokane Valley, ` FHIAFA, and WSDOT, to discuss Section 4(0 evaluation issues. In addition, there will be one meeting involving CH2M HILL, Spokane Valley staff, the Washington State Parks and Recreation, who manage the trail head property near the Spokane River, and interested river users groups to discuss the design features and alternatives analysis for the project. CH2M HILL will prepare the Section 4(f) evaluation, which will address anticipated impacts to recreational and park lands, wildlife and waterfowl refuges, and. historic sites, relevant to the barker Road Bridge Replacement project. As part of this analysis, the parkland boundaries will be identified. A determination willbe made of the parkland acreage that would be converted to other than parkland use, and that acreage that might be acquired to mitigate loss of parkland use. A Section 4(f) evaluation includes the following sections in the document: • Section 1: Project Description • Section 2: Section 4(f) Park Resources • Section 3: 4(f) Historic Resources (expected to find fete to no historical resources) • Section 4: *Potential effects to 4(f) properties • Section 5: Project Alternatives and 4(f) avoidance • Section 6: Measures to Minimize Harm Section 7: Summary Coparison of Impacts and Measures to Minimize Harm • m SPMVIXE.R ROAD BRIDGE : NAL DESIGN SAW 04=D09.DOC 7 OF 26 i&3201.D1.BR :-XHIBfr Bz • Section 8: Coordination • Section 9: Conclusion Deliverables: Draft and final of Section 4(0 evaluation that are relevant to the Barker Road Bridge Replacement project. Also, meeting minutes, as necessary. 2.3.2 Biological Assessment It is assumed that the only biological concern might be the presence of eagle or osprey nests near the river corridor. A search for nests and preliminary discussions with the Washington State Fish & Wildlife Department (WSF&W) will be done to determine whether or not there are any nests within a quarter-mile of the project site. If there are nests, a plan for species protection during the nesting season would be made with WSF&W and preparation of that plan would be outside of this scope of work. CH21%4 HILL will obtain updated species listings for plants and animals from the U.S. Fish & Wildlife Service and WSF&W. If additional species of concern are identified, an expanded biological survey would need to be conducted to determine their presence within the project site, and this will require a scope of work and fee adjustment by written amendment to the agreement between CH2M HILL and Spokane Valley. Deliverables: A biological resources summary in a technical memorandum. 2.3.3 Floodplain Development Permit A Hydraulic Report will be developed wider a different task (Task 4 - River Hydraulics). This report will provide documentation needed to obtain a Floodplain Development Permit from the City of Spokane Valley after Spokane County has approved the report. The report will address any potential for a rise in river elevation by more than a tenth of a foot during a 100-year flood event. Deliverables: Submit a letter to Spokane County summarizing the Hydraulic Report, which will be attached to the letter. 2.3.4 Cultural Resources CH2M K LL will perform the following cultural resources activities: • Assist Spokane Valley with strategic planning and preparation related to the following tasks: • Write a letter for WSDOT that requests initiation of the consultation process with the tribes • Create a map showing the Area of Potential Effect (APE) • Prepare the "Initiation of Consultation" WSDOT form and submit to WSDOT who forwards to FHWA for review before mailing out to the tribes. This initiates Section 6 consultation with the tribes. • Visit the Office of Archaeology and Historic Preservation (Olympia, Washington) to conduct a new site records search for the current project area. • Conduct remedial archaeological field survey of project area. The field survey will be coordinated with and conducted with a representative of a local Tribe. (If SPIUBARKER ROAD BRIDGE E16NAL DESIGN SOW 04032 06.DM 8 OF 26 1E3201,D1,BR EXHIBIT B2 archaeological. resources are discovered, they %vill be recorded on Inventory Forms c with the SH-PO and Spokane 1'I II'O and evaluated for National Register of Histori Places eligibility. Such discovery and related work Nwill require a scope of work and fee adjustment by written amendment to the agreement between C7H21A4 FULL and Spokane Valley.) Verify current status of historic properties contained within the current project area. If historical buildings or structures are found, they may need to be .recorded and documented on Inventory Forms, evaluated for National Register of Historic Places eligibility [:NRI IP-eligible historic properties become Section 4(f) properties]. Such effort, if needed, will require a scope of work and fee adjustment by written amendment to the agreement between CH2M.Kl LL and Spokane Valley. Review the Draft Section 4(.f) Evaluation prepared under Task 2.3.1 and suggest revisions, as appropriate, based on the results of the field verification, so that historical information in the Section 4(f) Evaluation is consistent with the historical information in the cultural resources report. • Assist Spokane Valley with tribal coordination and communication, including Organizing and conducting one meeting with the Tribes to explain the project, discuss the Section 106 process, and solicit their input. Prepare a draft and final Cultural Resources report. .Deliverables: Draft letters to assist the City in its preparation of letters to 4VSDOT, minutes of meetings as necessary, and a draft acid final Cultural Resources Report. Task 2.3.5: Noise Analysis Because of the potential noise impact to the recreational area adjacent to and beneath the Barker ]Road Bridge, which is managed by Washington State Parks & Recreation, a noise analysis will be prepared that will analyze noise impacts resulting from the additional lane of traffic on the bridge. Activities included in this task are: Identification of Noise Modeling Locations. Review existing materials and documentation associated with the project area to identify noise-sensitive locations throughout the project area. A site visit will be performed to confirm noise-sensitive locations. Establish Existing Conditions. Both the FlHI,1'A and WSOOT have established impact criteria that includes an evaluation of projected increases over existing noise levels. If the predicted noise level increase exceeds a specified threshold, mitigation must be considered and analyzed. Typically, short-term (20-minute) noise measurements and concurrent traffic counts are collected at multiple locations along the existing or proposed alignment during peak traffic noise conditions/ traffic volumes. Noise Modeling. GUM HILL will model existing and proposed bridge scenarios within the project area. The model will be based on project design information provided by the City. There will not be any modeling of roadways beyond the recreational/ park area. The budget and scope assumes that City staff will provide the following information: SPKJBARKER ROA+O BRIDGE FINAL DEMN SOW 0403200GDOC 9 OF 26 188201.0i.BR EXIVOIT E2 AutoCad files needed for producing graphics and for identifying modeling locations and calculating the number of impacted receptors. Recent aerial photography of the project area, if available. • AutoCad files containing profiles, grades, elevations, toe of slope, right-of-way lines, and other engineering data needed to develop the noise model input data. • All of the traffic data needed for assessment of existing and future noise exposure and prediction (e.g., Existing and Future Build). Traffic data shall be tabulated in terms of A1%4 and PM Peak Hourly Volume and Peak Truck .H.our, specifying direction, vehicular n x (autos, medium trucks, and heavy trucks) and speed. Noise Mitigation. CH2M If1LL will suggest potential mitigation measures for the Future Build scenarios at locations where WS170T noise abatement criteria or other specified City criteria are exceeded. Deliverables: Draft Report - Prepare a draft noise analysis report for review and comment. Final Report - Address agency and City comments and prepare the final noise report. ECS - Summarize Noise Report in the ECS. Task 2.3.6 Visual Quality Assessment and Report CR2M HILL will prepare an assessment of the impacts to visual quality related to the construction of a under Barker Road bridge from adjacent residential and recreational (park) areas. Photos will be taken from two (2) to three (3) view points shoving the existing bridge, and a simulation of each viewpoint showing the proposed bridge will be provided to present the physical features of the site in a way that will show how the bridge will appear relative to its surroundings. CH2M HILL will: • Obtain visual resource assessment data for the bridge. • Assess visual impacts for the replacement bridge. • Recommend mitigation measures to reduce visual impacts. • Prepare photographic simulations from up to 3 key viewpoints (to be determined later). • Prepare a Visual Quality Analysis Report Deliverable. A Visual Quality Analysis Report and a sunsmanj on visual quality in the ECS. 2.3.7 Transportation Spokane Valley will provide C142M HILL transportation/ traffic data as explained in the noise section above and data (traffic volumes, capacity, safety/ accidents) to support the need for the bridge .replacement. Deliverable: Transportation issues will be addressed in the ECS based on the information provided by the City. S.OK&AWER ROAD BRIDGE FINAL DEIGN SOW 04032000.DOC 10 OF 26 1884l7IUM211 EkOFF B2 i 2.3.8 Air Quality Air quality issues will be addressed in the ECS. It is assumed that information will be provided by the Spokane Valley. Deliverable: Air quality issues will be addressed in the ECS based on the information provided by the City. 2.4 Task Management Task management will include the following: • Participate in 24 team management meetings (hvice a month for 12 months). • Monitor and control task budget and report task status to project manager once a month. • Conduct QA/QC review of permit submittals Deliverable: A project status report for each month, to be submitted to the Project Manager for the project duration of 12 months. Task 3: Geotechnical Services This scope of work covers activities through completion of final design. 3.1 Field Explorations and Laboratory Testing The work will include drilling and inspection of borings, and laboratory testing to produce information for final geotechnical design of bridge abutment and pier foundations, retaining wall foundations, and miscellaneous geotechnical design recommendations for - ' bridge construction. Assumptions The subsurface exploration will consist of one rotosonic boring at each of the 2 interior pier locations. The 2 borings will be drilled through the existing bridge deck and a temporary casing will be installed from the bridge deck to an elevation approximately 2 feet below the mudline. The drill rig will collect Standard Penetration Test (S'F f) samples at approximately 10-foot intervals and continuous rotosonic core will be collected between SPT samples. The borings will extend to a depth 120 feet below the mudline, approximately 3 shaft diameters below the bottom of the deepest shaft as determined by conceptual design. Samples from the borings will be tested in the laboratory for gradation. If more than 10 percent fines are present, additional testing to determine the characteristics of the fines will be conducted. No chemical analyses are anticipated. • CH2M HILL, or its authorized subconsultants, will obtain right of entry agreements and street use permits prior to performing any work. Borings will be staked and calls to One-Call for utility locates will be made. • Equipment and labor to drill the borings and patch the bridge upon. completion will be provided by CH2M HTL:L's authorized subcontractors. CH2M HILL will be responsible for vehicular traffic control as needed during drilling operations. CH2M HILL will sPKSAKKER ROftD BRIDGE : INAL DESIGN SOV 040G200n.DOC 11 OF 26 163201,D13R ECHIS T a'2 prepare and submit an application for a Street Obstruction permit and a traffic control plan to Spokane Valley for approval. • No explorations will be made for the express purpose of stormwater pond design. Instead, percolation test and gradation information from the Barker Road Improvements project and gradations from borings drilled in the TS&L phase of this project will be used to estimate design infiltration rates. The purposes of these test borings will be to establish the geotechnical engineering properties suitable for final bridge foundation design and to provide what CR2M.HILL and the ADSC (The International Association of Foundation Drilling) review committee believe to be the best information about the composition, and especially, fines content of the subsurface strata. Accurate information about the strata composition will determine the limitations on equipment used for drilling the shafts. A geotecluuical engineer or engineering geologist will be onsite during test borings to: • Coordinate the program and implement required safety plans • Visually classify soils according to ASTM methods • Record drilling observations, including blow counts during SPTs on logs • Collect soil samples for laboratory analysis and classification The boring logs will include relevant observations made by drilling crews during drilling. Test borings will be abandoned at the completion of drilling as required by Washington State law. Laboratory tests will be conducted on selected soil samples to determine gradation and possibly Atterberg Limits and gradation of fines. For this scope of work, it is assumed that the laboratory testing program will consist of the following tests: • Up to 20 sieves • Up to 4 Atterberg Limits • Up to 6 hydrometers This testing program assumes that the soils encountered will be coarse-grained materials (predominantly sand and gravel). 3.2 Bridge Foundation Recommendations Bridge abutment and pier foundation support calculations and design recommendations will be performed under this subtask. The objective of these analyses will be to refine the depth and diameter of drilled shafts for foundation support. This subtask will also include discussions with members of the ADSC drilled shaft task force to (1) verify that limitations on construction means and methods are appropriate to safeguard the City's contractual position with the construction contractor and to meet environmental restrictions, and (2) to determine if easements, right-of-way, traffic control restrictions, and other long-lead time items are optimal for efficient construction. Calculations and recommendations developed from this task will be summarized and presented in the geotechnical design recommendations Technical Memorandum under Subtask 3.6. SFrKSARK R Ra4D GRIME FINAL DES= SUN 04032006.DOC 12 OF 26 1^03201.01.6R EXHIBIT 32 Based on work done for the TS&L study, it is assumed that both abutment and pier foundations will be supported on large diameter drilled shaft foundations. 3.3 Retaining Wall Recommendations Detaining wall foundation support calculations and design recommendations will be reexamined under this subtask. The objective of these analyses will be to verify that appropriate soil design parameters are used in consideration of final design fill geometry and grade. Calculations and recommendations developed frorrrn this task will be summarized and presented in the geotech.nical design recommendations Technical Memorandum under Subtask 3.6. Based on discussions with the design team it is assumed that retaining walls (at the southern abutment) will be MSE walls, similar to existing systems currently in place. 3.4 Miscellaneous Civil Design Support Geotechnical design recommendations for stormwater pond design, permanent cut and fill slopes, pipe backfill, and other civil engineering features will be developed. These recommendations will be presented in the Technical Memorandum under Subtask 3.6. 3.5 Geotechnical Data Report 0112 l I1LL will prepare a geotechnical exploration data report that will summarize the field exploration and laboratory testing performed for both the TS&L study and this final design phase for the project. It is separated from the engineering calculations and design recommendations of subtask 3.6, to facilitate the report being distributed to construction contractors as part of the bid documents. The data report will present: • A summary of field exploration methods, results, and interpretations, including test boring logs, descriptions of soil conditions, and water levels encountered during drilling. • A summary of laboratory testing methods, data, and tabulated results. 3.6 Geotechnical Design Recommendations Technical Memorandum Geotecluucal calculations and conceptual design recommendations for bridge abutments and pier foundations will be presented in the conceptual design recommendations technical memorandwn. Retaining wall calculations and geoteduzical design and construction recommendations will be presented. General geotechnical recommendations for civil design features will be presented. Staging, constructability, and permit issues will also be identified. 3.7 Geotechnical Assistance with Plan and Specification Preparation This subtask includes preparation of earthwork-related specifications, assistance with the drilled shaft specification, review of the drainage and civil details and retaining wall drawings, and miscellaneous geotechnical support during PS&E preparation. SPK'BARKER ROAD BRIDGE RM DESIGN' SUR W3200 00C 13 OF 26 18M1.01.BR EXHIBIT B2 3.8 Geotechnical QA/QC Review Quality Assurance/ Quality Control (QA/QC) reviews for the geotechnical engineering aspects of the project will be performed under this subtask. Deliverables: Final Geotechnical data report, Final Geotechnfcal design reconnnendations technical memorandum. Task 4: River Hydraulics CI-12M HILL will perform the following hydraulic evaluations to support final design for the Barker Road Bridge Replacement project. 4.1 Data Collection and Site Visit CHUM HILL will conduct a review of all available information gathered by Spokane Valley personnel from the data files prior to conducting any other work. This information should include bridge drawings, aerial photos, topography maps and data from maintenance files. Review will also include previous hydraulic studies in the vicinity of the project site, as well as FNMA mapping and Flood Insurance Studies (FIS) for the project area. CI I2M I-IlLL will conduct a site inspection/ investigation. Observations will be recorded for the following: • Lateral channel stability- note any signs of stream migration that could affect stability for piers, bents or abutments, consistent with an FHWA 14EC-20 Level 1 analysis. • Degradation (headcutting) or aggradation (deposits) in the channel. Document conditions with color photographs. • Manning's "n" value for the main channel and overbank areas. Document with color photographs. • Determine size of existing riprap at abutments and piers; note any riprap failure. • Determine bed material size by visual inspection as required for values for variables in scour prediction. • Note evidence of scour. • Pier alignment (skewed or normal to flow). • Hydraulic controls from channel constrictions, dams, etc. • Apparent or observed highwater marks. • Evidence of debris. • Conversations with local residents about flooding. Contact Spokane County or Spokane Valley maintenance personnel for site history. SPK(BARKER ROAD BRIDGE FhNAL DESIGN' SO'A' W32006.DOC 14 OF 26 1E32D1.D1.BR EXHIBIT 92 4.2 Hydraulics and Scour Analyses CH21M HILL will develop Site Hydrology. CH21\4 HILL will use appropriate information, consistent with WSDOT recommendations, to develop the 2-year through 500-year flows for the hydraulic model. CH2M I IJI_]" will develop hydraulic models, using the Hydrologic Engineering Center River Analysis System (I-IEC-RAS) computer model and the survey data collected under Task 1.1 - Sumeying, for existing and proposed bridges. It is assumed that up to three conditions will be assessed as listed in the first bullet below. This work will include: • Model the "natural conditions" with no bridge or roadway. Model the existing bridge. Model the proposed bridge. • Calculate backwater against "natural conditions" for the existing and proposed bridges for floods stated above. If water overtops the roadway/bridge before the 500-year flood peak, the overtopping flood and frequency must be determined. • Coordinate with the roadway designer, bridge designer and the foundation designer and refine hydraulic model if warranted. .CH:2M HILL will perform calculations for maximum expected depth of scour for 100 and 500 year conditions consistent with F fWA HEC-13 methodology, based on results of hydraulic model, data collected from the site visit, and subsurface geotechnical information f gathered under Task 3.7 - Field Explorations and Inboraton/ Testing. CI-i21%4 WLL will perform tractive force analysis consistent with FHWA H.EC-15 methodology to detenn,ine the stability of the proposed abutment fill. If needed, based on .:soil and hydraulic conditions and proposed foundation type, determine necessary riprap revetment sizing to maintain abutment fill in place. If revetment is needed, qualitatively investigate alternative stabilization methods in hydraulic report document. 4.3 Hydraulics Report and No-Rise Certification CH2_1\4 HILL, will prepare Draft and Final reports in accordance iAth VVSDOT guidelines. CH21M KrLL will provide support and documentation necessary to obtain local floodplain permits. Respond to comments received relative to the hydraulic design during the permit process. This scope of work assumes that a FEMA-format "no-rise" certification for construction within a regulatory flood%vay and accompanying documentation is not applicable. CH21N4 Hl"LL will attend and participate in up to three (3) project team meetings; meetings will be coordinated and facilitated under other tasks. 4.4 Hydraulics Quality Assurance/Quality Control CH2M HILL 4vill perform a complete Quality Assurance/Quality Control (QA/QC) check of the work product/ report. Either a check of the calculations or an independent analysis will be performed as deemed necessary. Checks -will be made of all computer program SPXWRKER ROAD BRIDGE FINAL DESIGN SD'A' C4032706.DOC 15 OF 26 HIM 1.01.BR EXKIBIT 62 input and the accurate use of the results. Upon completion of the QA/QC check, the original designer will incorporate revisions with confirmation. Deliverables:.Preliminary and Final Hydraulics Report and recommendations for foundation depths and revetment sizing Task 5: Bridge Approach Roadways and Utilities This task involves layout of the horizontal alignment and vertical profile transitions for the roadway at each end of the new bridge and coordination of utilities to be installed on the bridge. 5.1 Data Collection CH2M MLL will assemble and .review the data to perform the roadway approach design work elements including: • Review project base map and existing right-of-way information. • Review existing reports, maps, utilities, plans, and other data pertinent to the roadways and utilities. • Meet with Spokane Valley staff to identify special conditions and to discuss requirements for project-specific design criteria for the interface between the bridge and adjacent roadway segments. • Review proposed structure layouts and coordinate with the bridge structure tasks. 5.2 Roadway Plans and Profiles Plan and profile sheets will be prepared. These plans %^Till include horizontal and vertical alignment information and plan, views of paving limits; limits of curb, gutter, and sidewalk; bicycle paths, locations of driveways; cut/ fill limits; stormwater infiltration ponds; bridge approach guardrails and other elements of roadway construction. Plan sheets will show structure notes. Specific constraints related to right of way, the environment and cons truc tability will be identified and alignments adjusted to avoid or minimize the affects of those constraints. Encroachments and impacts to private property caused by roadway widening, slope grading, and/or utility relocations will be defused. 5.3 Typical Sections Development Roadway sections will be developed for Barker Road. Roadway section thicknesses developed for the Barker Road improvement project will be used for the approach roadways. 5.4 Drainage Design Plans Drainage plan sheets depicting proposed storm drain system components including pipes, manholes, and catch basins and inlets will be prepared. Separate detail sheets will show non-standard drainage construction details as well as drainage profiles. Drainage design will be performed in accordance with the pending City of Spokane Valley stormwater 1 _-1 SPKf@ARYER ROAD FRIDGE FINAL DESIGN SOO D40 2D0B.DDC 16 OF 2a" 18B201.Dt.6R EXHIBIT 82 ordinance. It is assumed that preparation and submittal of Temporary Erosion and Sedimentation Control plans will be included in the contractors contracted responsibilities. 5.5 Roadway Details Prepare detail sheets identifying miscellaneous details not covered by standard plans, including temporary traffic sequencing plans and a vicinity plan showing proposed construction detour routes and signing. 5.6 Signing and Striping Plans Signing and striping plans will be prepared. These plans will delineate the locations of all pavement markings including lane Iines, crosswalks, turn arrows, and stop bars. These plans also will show the locations and sizes of required signing indicating the type and location of individual signs. Signing and striping ~~Till be designed in accordance with the Manual of Uniform Traffic Control Device (ufLITCD) and standards adopted by Spokane Valley. 5.7 Specifications CH2M HILL will prepare specifications using the 2006 edition of the WSDOT Standard Specifications for Road, Bridge, and Municipal Construction and WSDOT Special Provisions. Standard plans will be identified and assembled for inclusion in the contract docinnents. Modifications to the standards will be made with amendments and special provisions. It is assumed that construction surveying will be included in the contractor's / contracted responsibilities. 5.8 Summary of Quantities and Opinion of Cost Develop detailed quantities for the roadway elements and incorporate into the project bid documents. Develop a detailed cost opinion for the roadway elements of the project at the 60%,90%, and 100% levels of completion. Deliverables: Roadway Plans, Specifications and Estimates at the 6001o, 9001o, and 100% levels of completion. 5.9 Utility Coordination CH2M HILL will contact the utility companies via letter and request field locations for underground utilities so that the field survcys can accurately locate the utilities. Above-ground utility information also will be collected by field surveys. All available utility information will be compiled on preliminary roadway plans. CH2AM HILL: will circulate preliminary plans to affected utilities and request their relocation plans. CH2M HILL will coordinate the design of Barker Road Bridge with the Spokane County Utilities department to ensure that proposed sewer system improvements are coordinated with the Barker Road Bridge replacement. CI-12M I-IILL will coordinate with. Consolidated Irrigation District to ensure that proposed water system improvements are coordinated with the Barker Road Bridge replacement. Deliverable: Prehininary roadway plans circulated to affected utility co-,npanies SKSARIER ROAD BRIDGE FINAL DESIGN s01'! 04002006.DOC 17 OF 26 163201.1)1313 EXna l B2 5.10 QAlQC Review Perform Quality Assurance/Quality Control (QA/QC) reviews for the Barker Road Bridge approach roadways and utilities. Perform a plans check on the 90% design. Review specifications, quantities, bid schedule, and cost estimates at the 90% level of completion.. Document review comments and acceptable resolution in the project file. 5.11 Drawing List Anticipated drawings required to detail the general, roadway, and drainage elements of the project are shown below. General Drawings G-1 Title Sheet G-2 General Notes and Abbreviations G-3 Summary of Quantities (1 of 2) G-4 Sutn.mary of Quantities (2 of 2) Roadway Drawings R-1 Typical Roadway Sections R-2 Roadway Plan and Profile (1 of 3) R-3 Roadway Plan and Profile (2 of 3) 12-4 Roadway Plan and Profile (3 of 3) R-5 Roadway and Bridge Approach Details (1 of 2) R-6 Roadway Bridge Approach Details (2 of 2) R-7 Channelization and Signing Plan (1 of 2) R$ Channel ization and Signing Plan (2 of 2) R-9 Bridge Approach Temporary Traffic Sequencing Plan (1 of 2) R-10 Bridge Approach Temporary Traffic Sequencing Plan (2 of 2) R-11 Detour Layout Plan Drainage Drawings D-1 Drainage Plan and Profile (1 of 3) D-2 Drainage Plan and Profile (2 of 3) D-3 Drainage Plan and Profile (3 of 3) D-4 Drainage Swale,Plan D-5 Drainage Details Task 6: BRIDGE AND STRUCTURES This task involves final design and contract documentation preparation for replacement of the existing Barker Road Bridge over the Spokane River. 6.1 Task Management and Coordination Program, coordinate, and supervise the project structural design team. Attend up to six (6) client and/or stakeholder rneetings to provide structural input and coordination with other work elements such as utilities, illumination, aesthetic and architectural bridge features, and construction sequencing. Attend up to two (2) project review meetings to resolve SPMARKER ROAD BRIDGE FINAL DERGhl SM DY1452006.000 18 OF 26 1882131.DibR EXHr51T B2 review comments with Spokane Valley, WSDOT, or other stakeholders. Prepare meeting; notes as necessary to document decisions made. 6.2 Design Criteria Develop and document structural design criteria to be used for design of the bridge replacement and retaining walls. Review the geotechn.ical engineering; and hydraulic reports prepared for the project that summarize the results of the field explorations and. engineering analyses and provide final foundation design and construction recommendations for support of the structures. Prepare a Structures Design Criteria Memorandum documenting the design criteria. 6.3 Structures Layout (60% Level Design) Develop preliminary layouts for the Barker Road Bridge and .reta.ining walls for the purpose of defining the structure geometry to be used as a basis for final design. Define the geometric, aesthetic, geotechnical, and structural requirements for the bridge and Nvall structures based on current site and survey data, roadway gaeometrics, and other site constraints. Finalize the location of bridge piers and define the vertical and horizontal clearances to adjacent obstructions. Prepare foundation design concepts for the structural elements of the project in coordination with the project geotechnical engineer. Submit the preliminary layouts to Spokane Valley for review. Revise the preliminary concepts as necessary and incorporate changes into final design plans. 6.4 Structure Plans Prepare detailed design drawings of superstructure, substructure, abutment, and foundation components as necessary for bidding and construction of the Barker Road Bridge and retaining walls. Prepare drawings for demolition of the existing Barker Road Bridge. Drawings anticipated for this project are included in the attached Drawing; List. 6.5 Construction Staging Analysis Evaluate construction access and staging alternatives, including the suitability of using the existing bridge as a temporary work access structure during various stages of demolition and reconstruction. Evaluate anticipated construction loads and related temporary conditions to determine limitations and. constraints for construction. Tncluude construction loading and staging; constraints in the Contract Documents. 6.6 Design Calculations Prepare analysis and design calculations for the Barker Road Bridge replacement and retaining walls, including superstructure, substructure, abutment, and foundation components in accordance with the Design Criteria Memorandum. SPKSARKER ROAD BUDGE FIND DEMN SCAN 04032038_DOC 19 OF 25 M201.01SR EXHISrr 62 6.7 Specifications Prepare General Special Provisions and project-specific Special Provisions as necessary to supplement the WSDOT/APWA Standard Specifications for Road, Bridge, and Municipal Construction and incorporate into the project bid documents. 6.8 Quantities and Cost Opinion Develop detailed quantities for the bridge and retaining walls and incorporate into the project bid docuuments. Develop a detailed cost opinion for the structural elements of the project at the 60%, 90%, and 100% levels of completion. 6.9 QA/QC Review Perform Quality Assurance/ Quality Control (QA/QC) reviews for the Barker Road Bridge and retaining walls. Review project design criteria, geotechnical recommendations, hydraulics recommendations, and preliminary bridge and wall layouts to assure conformity with the project requirements. Perform a structural design check, plans check, and constructability check on the 90% bridge design. Review specifications, quantities, bid schedule, and cost estimates at the 90% level of completion. Review the bridge load rating calculations and report. Docu-ment review comments and acceptable resolution in the project file. 6.10 Review Comment Responses Process and incorporate Spokane Valley and WSDOT review comments pertaining to the 60% and 90% submittals. Prepare written review comment responses and resolve comments with Spokane Valley and WSDOT staff. Incorporate resolved comments into the 100% submittal design documents. 6.11 Bridge Load Rating Perform LRFR load rating calculations for the new Barker Road Bridge in accordance with WSDOT Bridge Design Manual (BDi~ procedures and the 1989 AASHTO Guide Specification for Strength Evaluation of Existing Steel and Concrete Bridges. Perform NBT load rating calculations in accordance with the AASHTO Manual for Condition Evaluation of Bridges, latest edition. Prepare and submit to Spokane Valley a Bridge Load Rating Report containing the load rating calculations and summarizing the load rating results. 6.12 Bridges $ Structures Deliverables The following deliverables will be prepared by CH2M HILL and submitted to Spokane Valley for distribution to other stakeholders as needed: 1. Barker Road Bridge and Retaining Walls Design Criteria Memorandum (5 copies) 2. Barker Road Bridge and Retaining Walls Plans, Quantities, and Cost Opinions (5 copies, 60%, 90%, and 100% levels of completion) a. Barker Road Bridge and Retaining Walls Specifications (5 copies, 90%,100 % levels of completion) SPKr-%ARKER ROAD BRIDGE FINAL DESIGN SOW 04032006.000 20 OF 26 1B027i.Di5R EXHIBIT B2 4. Barker Road Bridge and Retaining Wall Design Calculations (2 copies, 90% and 1.00% level of completion). 5. Barker Road Bridge Load Rating Report (5 copies, post-100% level of completion). 6.13 Bridge and Structures Assumptions The scope and fee developed for the bridge and structures work element is based on the following assumptions: L The Barker Road Bridge crossing is anticipated to have three prestressed girder spans, a cast-in-place concrete deck and large-diameter drilled shaft foundations substantially in conformance with the recormnended alternative described in the Barker Road Bridge Replacement .project TS&I:, Report, dated November 2005. 2. Design of the Barker Road Bridge will be performed in accordance with the WSDOT LRFD Bridge Design Manual (BDNv and AASHTO LRFD Bridge Design Specifications, current edition. 3. The WSDOT / APWA 2006 Standard Specifications for Road, Bridge, and Municipal Construction, and Amendments (English version) will be used for specifying the work. WSDOT General Special Provisions and project-specific Special Provisions will be included as necessary. 4. As part of the QA/QC process, an in-house structural design check, a plans check, and a constructabdity review are included as part of this scope of work. The different levels of checking are defined as follows: Structural Design Check. The design checker is responsible for verifying the adequacy of the rnain structural elements, including section sizes, reinforcing steel, maximum stresses, and overall structural stability of the design. Verification can consist of independent calculations or a thorough review of the designer's calculations. Main structural elements include deck, girders, cross beams, columns, walls, piles or drilled shafts, and abutments. • Plans Check. The checker performs a thorough review of the plans to confirm that sufficient detail has been provided and that the plans accurately reflect the results of the design calculations. Controlling geometry, elevations, dimensions are checked. Final quantities are checked and specifications are reviewed. Constructibility Review. A review of the plans is performed to confirm that the structure is constructable and the details and notes are consistent and clear. 5. Coordination with utility companies will be provided under other tasks. The bridge designers will be provided with a list itemizing the arrangement, sizes, types, locations, mounting requirements, and other utility requirements for present and future utilities to be supported by the bridge. S°KiBARKER ROAD BRIDGE FWAZ DESIGN SON! 04032008.DOC 21 OF 26 183201.41.611 DCHIBIT 62 6. The Barker Road Bridge plans will include provisions for future illumination on the bridge. This work will be limited to providing conduit, junction boxes, and mounting locations for steel light poles bases to be installed in the future. 7. Load rating calculations for the Barker Road Bridge and submittal of the Bridge Load Ratvig Report will be performed folloNving the 100% final design submittal. 6.14 Drawing List Anticipated drawings required to detail the bridge elements of the project are shown below. Barker Road Bridge Drawings 13-1. Layout (Plan and Elevation) B-2. General Notes & Geometric Data B-3. Construction Staging/ Sequencing (1 of 2) B-4. Construction Staging/Sequencing (2 of 2) B-5. Foundation Layout 8-6. Abutment I Plan, Elevation, and Typical Section B-7. Abutment 4 Plan, Elevation, and Typical Section 13-8. Abutment Sections and Details B-9. Wing-wall Sections and Details (1 of 2) B-10. Wing-wall Sections and Details (2 of 2) B-11. Drilled Shaft Construction Sequence B-12. Drilled Shaft Sections and Details B-13. Pier 2 Plan, Elevation, and Section B-14. Pier 3 Plan, Elevation, and Section 13-15. Pier Sections and Details 13-16. Framing Plan B-17. Typical Cross Section B-18. Bearing Details B-19. Precast Girder Details (1 of 3) B-20. Precast Girder Details (2 of 3) B-21. Precast Girder Details (3 of 3) B-22. Intermediate Diaphragm Details B-23. Pier Diaphragm Details B-24. End Diaphragm Details B-25. Deck Slab Reinforcing Plan 13-26. Deck Slab Sections and Details B-27. Expansion joint Details B-28. Utility Support Details B-29. Traffic Barrier Details (1 of 2) B-30. Traffic Barrier Details (2 of 2) B-31. Reinforcing Bar List (1 of 2) 13-32. Reinforcing Bar List (2 of 2) SIRMArRKER ROAD SMDGE FINAL DESIGN SOW 040320MOC 22 OF 26 163201.D1,BR EXHIE T B2 Retaining Wall Drawings RW -1 Wall 1 Plan, Elevation, and Typical Section RW - 2 Wall 1 Sections and Details RW - 3 Misc. Retaining Wall Details Task 7: Right-of-Way Coordination and Plan 7.1 Right-of-Way Plans and Costs Based on the TS&L Report, Spokane Valley will need to acquire a small portion of the Centennial Trail parking lot frontage along Barker Road. This parcel is owned by Washington State Parks and Recreation. A parcel also needs to be acquired north of the bridge for drainage treatment and infiltration purposes. CH.2M HILL's authorized subconsultant will request title reports for the identified parcels. Preliminary right-of-way plans will be prepared, identifying the extent of required takes. These plans will identify the location of the proposed improvements and how the parcels will be affected by the improvements. The following services will be provided: • Title reports will be obtained for affected properties. • Introduction letters will be sent to property owners affected by the project. • Right of entry agreements will be prepared. • Appraisals will be coordinated with Appraisal Group Northwest. • Review appraisals will be coordinated with Barrett and Associates. • Offer letters will be sent to property owners. • Negotiations will take place with property owners, • Documents will be prepared and provided to Spokane Valley for necessary acquisitions. • Follow through will be made on transfer of property to Spokane Valley, including closings and/or payments, title clearing, and recording. • Close-out files meeting WSDOT standards of certification will be provided.. • Right-of.-way and drainage site acquisition survey 1. Establish boundaries for Washington State Parks and Recreation a) Prepare legal description b) Monument new right-of-way 2. Establish boundaries for drainage retention area a) Provide preliminary boundary staking b) Prepare legal description c) Monuument boundaries d) Provide topographic mapping 3. Prepare and file a record of survey for all new boundaries It is assumed that the Washington State :Darks and Recreation property southeast of the existing bridge, as well as one parcel for drainage will be included. This also assumes that the right-of-ivay acquisitions will be partial takes, with no structures to be impacted. Property and right-of-way monuments will be reasonably searched for and field located in the survey tasks. The existing right-of-way and subdivision property lines will be shown on S.aKGWA F:R:ROAD BRIDGE FWAL DESIGN M1104032008.DOC 23 OF 26 188201.DI AR EXHIBrf 82 the plans, based on available monuments, plats, and record of surveys. CH2M HlLL's subconsultant will request from the County Assessor's office the ownership of the parcels surrounding the project limits. Horizontal control and right-of-way plans will be developed, showing the roadway centerline, survey control points, curve data, tangent bearings and distances, proposed right-of-way and existing right-of-way. Deliverables: Right-of-way plan, parcel table, title reports, close-out files, and documents for acquisitions. Task 8: Public Involvement Coordination 8.1 Public Information Meeting All public involvement and community outreach activities will be coordinated with Spokane Valley. CH21\4 MLL will prepare for and coordinate one public information meeting. The public meeting will be "Open blouse" style to answer questions. Two representatives from CI-12M HILL. will attend the meeting and be available to answer questions from the public. CI-12M HILL will be responsible for preparing the project fact sheet and displays. It is anticipated that design drawings and an aerial photograph of the project area will be used at the public meeting. CH2M HILL will prepare a Public Notice and will coordinate with a mailing service company to distribute the notification. Spokane Valley will pay for the mailing. This task does not include preparing project newsletters or making presentations to public officials, property owners, and businesses. Deliverables: Prepare meeting displays and handouts, prepare public notice, attend public meeting Task 9: Aesthetics and Trail Connections 9.1 Work Elements The following work elements will be provided for the final design phase of the Barker Road Bridge replacement project: • Document aesthetics and trail connections issues, opportunities, and constraints • Conduct a meeting with the design team, Spokane Valley, representatives from Washington State Department of Parks and Recreation, and Spokane County Parks Department to confirm the following: 1. Bridge architectural elements, i.e, railings, lighting, finishes, abutments, soffits, etc. 2. Trail-head elements, i.e. pedestrian, bicycle, and auto access; lighting, paving, interpretative facilities. 3. Landscaping and riverbank restoration requirements. S?KIBA.RKER ROAD MIDGE FINAL DESIGN 9QW 040192006.000 24 OF 26 12£201.01313 EXHIBrr 62 - 4:. Trailhead connection design criteria. 9.2 Detailed Design Provide design drawings and specifications for identified architectural and trailliead elements, landscaping, and river bank restoration. 9.3 Quantities and Cost Opinion Develop detailed quantities and a detailed cost opinion for the architectural, trailhead, landscaping, and .river bank restoration elements of the project at the 60%, 90%, and 100% levels of completion. Deliverables: Meeting minutes, design drawings, specifications, and cost opinions. Task 10: Bidding Assistance 10.1 Contract Documents Preparation CI42M HILL will print and distribute up to 50 sets of contract documents after Spokane Valley and WSDOT approval. Contract documents will be sent to approximately seven local plan centers. 10.2 Advertisement for Bids CHIM TILL will assist Spokane Valley with advertisement for bids (Spokane Valley will _ place the advertisement). l ~ 10.3 Response to Bidder Questions and Issue Addenda C-I2M HILL will answer bidder's questions and issue up to ttivo contract addenda if needed. CH.-2M HILL will not be required to attend the bid opening (Spokane Valley will conduct bid opening). 10.4 Bid Tabulation, Evaluation, and Contract Award Recommendation CH2M PIILL will prepare bid tabulation, evaluate low bidder's qualifications, and make a recommendation for contract award to Spokane Valley staff and the City Council. Oeliverables: 50 sets of contract documents, addenda, bid tabulation, and award recommendation. Task 11: Project Management 11.1 Project Management Services Provide overall project management and coordination with Spokane Valley. A total time of 12 months is assumed to be the duration for this work. Project management services include: • Project instructions and work plan • Staff and subconsultant management • Quality management plan • Control budget and schedule S.9}613ARKER ROAD BRIDGE FWR! D'S SIGN S01'! 04DUOM.DOC 25 OF 20 18MI.D1211 EXHIBIT E2 • Bi-weekly progress reports via email. • Monthly progress reports and invoices (The progress report/ invoice will identify the work performed for that period, major decisions, schedule, and budget status. • Routine communication and coordination with Spokane Valley. Deliverables: Project instructions and work plan, quality tnanagetnent plan, progress reports and invoices. 4.0 Project Delivery Schedule CId2M HILL will complete final design and construction document preparation within 12 months of receiving a Notice to Proceed from Spokane Valley. SPKakRK=R ROAD BRIDGE FINAL DESDGN SODA' 0403M.DOC 26 OF 26 %E3201.131.91R Exhibit G-1 Subconsultant Fee Determination - Summary Sheet Project: Barker Road Bridge Replacement - Benthin and Associates Direct Salary Cost (DSC): Classification Man Hours Rate = Cost Three Person Survey Crew 40.0 X 175.00 $ 7;000.00 Consulting 10.0 X 90.00 900.00 Two Person Survev Crew 40.0 X 145.00 5,800.00 X X X X X X Total DSC = $ 13,700.00 Overhead (OH Cost including Salary Additives): OH Rate x DSC of 0 % x $ 13,700.00 = 0.00 Fixed Fee (FF): FF Rate x DSC of 0 % x $ 13,700.00 = 0.00 Reimbursables: Itemized = 300.00 Grand Total Prepared By: Walt Dale DOT Form 140-089 EF Exhibit G-1 Revised GM = 14,UUU.UU Date: January 17, 2006 Exhibit G-1 Subconsultant Fee Determination - Summary Sheet Project: Barker Road Bridge Replacement - Perron Collaborative Direct Salary Cost (DSC): Reimbursables: Itemized Fixed Fee (FF): FF Rate x DSC of 0 %X$ 20,050.00 = Overhead (OH Cost including Salary Additives): OH Rate x DSC of 0 %X$ 20,030.00 = 0.00 Classification Man Hours Rate = Cost Principle 60.0 X 150.00 S 9,000.00 Project Manager 40.0 X 110.00 4,400.00 Technician 50.0 X 70.00 5,600.00 Administrative Assistant 24.0 X 45.00 1,050.00 X X X X X Total DSC = $ 20,050.00 Grand Total Prepared By: Jim Dingfield DOT Form 140-089 EF Eubibit G-1 Revised 6*5 0.00 4,920.00 = 25,000.00 Date: March 17, 2006 Exhibit G-1 Subconsultant Fee Determination - Summary Sheet Project: Barker Road Bridge Replacement - ProL and, LLC Direct Salary Cost (DSC): Classification Man Hours Rate = Cost Senior Bight-of-dray Agent 36.0 X 80.00 $ 2,880.00 X X X X X r ~ X X X Total DSC = $ 2;380.00 Overhead (OH Cost - including Salary Additives): OH Rate x DSC of 0 % x $ 2,380.00 = 0.00 Fixed Fee (FF): FF Rate x DSC of 0 % x $ 2,880.00 = 0.00 Reimbursables: Itemized = 11,000.00 Grand Total = 13,880.00 - Prepared By. Julie Cope Date: March 15, 2006 E)OT Form 140-089 EF Exhibit G-1 Revised 6105 Exhibit J Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1- Potential Consultant Design Error(s) is Tdentified by Agency's Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Highways and Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 - Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of. Public Works or Agency Engineer's concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work; photographs, records of labor, materials and equipment. Step 3 - Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manger and any personnel (including sub-consultants) deemed appropriate for the alleged design error(s) issue. Step 4 - Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant's alleged design error(s), there are three possible scenarios: It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. It is determined via mutual agreement that a consultant design error(s) occurred. 1.f this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place. The agency is to provide H&.LP, through the Region DOT Form 149-089 EF Exhibit J Rovised M5 Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. \lo further action is required. There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Step 5 - Forward Documents to Highways and Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Highways and Local Programs Engineer to I-i&LP for their review and consultation with the FHtiVA. I-I&LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If, necessary, H&LP will request assistance from the Attorney General's Office for legal interpretation. H&LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. If mutual agreement is reached, the agency and consultant adjust tie scope of work and costs to reflect the agreed upon resolution. H&LP, in consultation with FHWA, will identify the amount of federal participation in the weed upon resolution of the issue. If mutual agreement is not reached; the agency and consultant may seek settlement by arbitration or by litigation. Exhibit M-3 Certification Regarding The Restrictions of The use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this f=ederal contract; grant; loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this cert:16cation is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than S10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Consultant (Finn): CTi2M. HTLL , Inc. C5 .4 (Date) (Signature} President or Authorized Officia of Consultant DOT Form 140-flag EF EWbil Af3 Revised WDS i Y~ Exhibit M,4 Certificate of Current Cost or Pricing Data This is to certify that, to the best of tuy knowledge and belief the cost or pricing data (as defined iu section 15.40] of the Federal Acquisition Rep lation (FAR) and required under FAR subsocioa 15.403-4) subraitmd, either actually or by specific identification in writing, to the contracting officer or 4o the LA-5724 (local Agency Proj. 404-003) *'1: . This cerciFc~tion incli)des the cost or pricina data supporting- any advance agreements and forward pricing rate ageemenCS belwc~e n contracting officer's j,'.presentative in support of are accurate, complete, and current as of the offeror and the overlunent that are parC of [fie proposal. Firm Name Title F rT'S\ 7T77 T T-- Date of EXec41 ti0n* i * Identify [he proposal, quotation, request for price adjusiment, or other submission involved, giving the appropriate identifying number (c%&, RFP No-)- Insert the day, month, and year when price negotiations were concluded and price agreement was reached. Insert the day, month, and year of signing, which should be as close as practicable to the date whE,n the pri ce negotiations were concluded and the contract price was agreed to. DOT Form 14MB9 EF ExL1011 h'JA Royise~ 6105 Budget Estimate Task CH2M HILL Hours CH2M Labor Sub contracts Expens ` e Total O verall Total Task 1 Surveying and Mapping 22 $1,963 $9,500 $0 $11,463 Task 2 Environmental Documentation and Permits 678 $90,475 $0 $0 $90,475 Task 3 Geotechnical Services 411 $41,827 $54,500 $1,159 $97,486 Task 4 River Hydraulics 188 $16,130 $0 $0 $16,130 Task 5 Bridge Approach Roadways and Utilities 542 $49,742 $0 $18 $49,759 Task 6 Bridges and Structures 2428 $271,182 $0 $4,687 $275,869 Task 7 Right-of--Way Coordination and Plan 72 $8,437 $18,380 $91 $26,908 Task 8 Public Involvement Coordination 72 $6,745 $0 $29 $6,774 Task 9 Aesthetics and Trail Connections 16 $1,550 $25,000 $20 $26,570 Task 10 Bidding Assistance 160 $16,430 $0 $1,000 $17,430 Task 11 Project Management 662 $72,328 $0 $75 $72,403 Subtotal 5251 $576,809 $107,380 $7,076 $691,267 Contingency (10%) $89,127 Expense Breakdown Benthin and Associates $ 14,000 Drilling Subcontractor Cascade $ 38,000 Strata / Budinger (Lab) $ 3,500 Northstar (traffic control) $ 13,000 Prol-and, LLC $ 13,880 Perron Collaborative $ 25,000 Health 8 Safety $ - Comm. & Computer $ - Other Expenses $ 7,078 Expense Total $ 114,458 City of Spokane Valley Barke, ad Bridge Replacement Project Professional Engineering Final. Design Phew Services CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 11, 2006 Item: Check all that apply: ® consent ❑ information City Manager Sign-off: ® old business ❑ new business ❑ public hearing ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Broadway Avenue Overlay Project Construction Contract Award PREVIOUS COUNCIL ACTION TAKEN: 1) Approval of Six Year Transportation Improvement Plan, which includes the Broadway Avenue Overlay Project, 2) approval of application for federal grant funding for the Broadway Avenue Overlay Project, 3) approval of Local Agency Agreement and Federal Aid Project Prospectus with WSDOT BACKGROUND: In accordance with the Council-approved 2006 TIP, staff has been working toward construction of the Broadway Avenue Overlay Project from Bates Road to Sullivan Road. This project is funded by a Federal Surface Transportation Program grant and City funds. This project was designed and advertised for bidding by public works staff. The bid opening for construction services was on March 9, 2006. The Engineer's Estimate is $790,268.35. The lowest responsive bidder, Inland Asphalt Company, submitted a bid of $748,350.00. OPTIONS: 1) Authorize the award of a contract to the lowest responsive bidder. 2) Provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Award this contract to the low responsive bidder, Inland Asphalt Company, approve the agreement, and authorize the City Manager or designee to sign the agreement with Inland Asphalt Company in the amount of $748,350.00. BUDGET/FINANCIAL IMPACTS: Federal funding for the project is $702,986.00. City participation is $109,715.00. Total budget of 5812,700. The budget is summarized below: Preliminary Engineering phase expenses (complete): $13,000 Construction phase summary: Construction contract $748,350 Construction engineering $ 50,000 City Staff time $ 4000 State Staff time $ 2000 Contingency 35.00 0 CN Total $839,350 Project Total $852,350.00 This summary illustrates a potential budget overrun of $39,650.00. Per Ken Thompson, there are adequate appropriations in the 2006 budget to cover these projected overruns. STAFF CONTACT: Steve Worley, Senior Capital Projects Engineer/Neil Kersten, Public Works Director ATTACHMENTS 1) Bid tabulation -Broadway Avenue Overlay, Bates to Sullivan 2) Award Letter to Inland Asphalt Company $061 a rle _ovalky BID TABULATION - Broadway Avenue Oveday Project PROJECT NO. 05418 BID OPENING DATE March 9.2006. 11:00 A.M. BIDDERS ALL REQUIRED SUBMITTALS Enplnaa/a t"Matl Inalnd Asphalt Company Spokane Rock Product, Inc. Shamrock Paving Company WS00TSTD -Rom # 1 ITEM NUMBER 0001 Description MOBILIZATION Unit LS Oly 1 Price 45 000 00 Total i 45 000 Unit Price Total Unit Price Total Unit Price Total 2 3 0100 0108 REMOVING CEMENT CONC. SIDEWALK REMOVING CEMENT CONC CURB AND GUTTER . S.Y. F L 349 , . 15 00 .00 S 5,235.00 $ 27 000.00 $ 11.00 $ 27 000.00 S 3,839.00 $ 33,854.25 S 6 25 S 33,854 25 $ 2,181.25 S 47,875.00 S 11.00 S 47.875 00 $ 3,839.00 4 5 0110 0114 . REMOVING CEMENT CONC. CURB REMOVING CEMENT CONC GUTTER , . L.F. LF 214 273 52 5.00 3.00 10 00 $ 1,070.00 819.00 S 5 $ 4 00 $ 4.00 S 856.00 $ 1,092.00 S 5.00 S 4.30 $ 1,070.00 $ 1,173.90 $ 4.00 $ 4.00 $ 858.00 $ 1,092.00 6 N/A . PAVEMENT REPAIR EXCAVATION INCL HAUL . S.Y. 2.895 . 7 00 20.00 3 20 265 00 S 8.00 S 6 60 $ 416.00 $ 19 107 0 S 10.00 $ 520.00 $ 8.00 S 416.00 7 8 1065 3080 CEMENT CONC CROSS GUTTER - 3 FT WIDE ADJUST MANHOLEACATCH BASIN/ORY` L.F. 52 . 30.00 , . S 1,560-00 . $ 30.00 . 0 S 1560.00 S 4.50 $ 26.00 $ 13,027.50 S 1,352.00 $ 6.00 $ 30.00 $ 17 370.00 S 1,560.00 9 5711 VWLL PLANING BITUMINOUS PAVEMENT 0 17 FT DEPTH EA Y S 72 57 901 500.00 75 1 $ 36 000.00 $ 101 $ 526.00 $ 37,872.00 S 515.50 S 37 116.00 3 575.00 S 41 400.00 10 11 12 13 14 5767 5739 6243 6700 6701 , . . HMA CL. Itr PG 70-28, 0.17 FT. DEPTH HMA FOR PAVEMENT REPAIR CL. 117' PG 70-28 ADJUST VALVE BOX CEMENT CONC. TRAFFIC CURB AND GUTTER CEMENT CONC. TRAFFIC CURB . . S.Y. TON EA LF. LF . 57,901 990 87 214 273 . 5.00 55.00 400.00 20.00 12 00 326.75 $ 289 505.00 $ 54,450.00 $ 34,800-00 $ 4,280.00 S S 0.73 $ 5.43 S 60.00 S 405.00 S 16.00 S 42,267.73 S 314,402 43 S 59,400.00 S 35.235.00 $ 3424-00 $ 1.00 S 5.75 3 54.70 $ 410.50 $ 14.00 S 57 901.00 i 332,930.75 $ 54 153.00 $ 35,713.50 $ 2,996.00 $ 1.53 $ 611 $ 6135 $ 500.00 $ 16,00 $ 88,588 53 $ 353,T75.11 $ 60,934 50 $ 43 500.00 $ 3,424.00 15 6707 CEMENT CONC. PEDESTRIAN CURB . L F 308 . 12 00 3,276.00 S S 12.00 $ 3,276,00 $ 12.15 S 3 316.95 $ 12.00 $ 3 276.00 16 17 18 19 6807 6818 6833 6857 PLASTIC LINE PLASTIC WIDE LINE PLASTIC TRAFFIC ARROW PLASTIC CROSSWALK LINE . . L. F. L.F EA S F 46,836 115 2 1 072 . 0.85 2.00 100.00 Soo 3,696.00 $ 39,810.60 $ 230.00 $ 200.00 S 10.00 $ 0.63 $ 2.30 $ 98.00 $ 3,080.00 $ 29 506 68 $ 264.50 $ 195 00 $ 10.10 $ 0.65 $ 2.40 S 100.00 $ 3 110 80 S 30,443.40 $ 216.00 S 200.00 $ 10.00 S 0.63 S 2.27 $ 100.00 $ 3,080.00 S 29,506.68 S 261.05 S 200.00 20 21 6859 6888 PLASTIC STOP LINE TEMPORARY PAVEMENT MARKING _ . L.F. L F 124 46 6.50 $ 5.360.001 $ 806.00 $ 4.75 $ 8.60 S 5,092.00 S 1,066.40 $ 5 00 S 8 90 $ 5,360.00 s 1,103.60 S 4.74 $ 8.60 $ 51081-28 S 1,066-40 22 23 24 6971 6982 6992 PROJECT TEMPORARY TRAFFIC CONTROL CONSTRUCTIION SIGNS CLASS A OTHER TRAFFIC CONTROL LABOR . . L. S. S. F. HR 838 1 520 0.25 5.000.00 10,00 $ 11,709.00 $ 5,000.00 $ 5P200.00 $ 010 $ 8,000.00 3 7.50 S 4,683.60 S 8,000.00 $ 3,900.00 S 0.10 S 6,200.00 S 7.70 $ 4,883.60 $ 8,200.00 $ 4,004.00 $ 0.10 $ 8,000.00 $ 7.50 $ 4,683,60 $ 8,000.00 $3900.00 25 26 7054 7055 RAMP DETECTABLE WARNING RETROFIT CEMENT CONC. SIDEWALK S.F. S Y 1 00 340 44 42.00 45.00 25 00 S 50,400.00 s 15 300.00 3 1 100 S 36.50 S 38.00 $ 43 800 00 $ 12,920.00 S 37.40 $ 39.00 $ 44.880.00 S 13 260.00 $ 39.00 $ 34.25 S 46,800.00 S 11,645.00 27 28 29 7058 7058 7058 CEMENT CONC. SIDEWALK RAMP TYPE 2A CEMENT CONC. SIDEWALK RAMP TYPE 3A CEMENT CONC. SIDEWALK RAMP TYPE 4B . . EA EA EA 12 1 3 . 800.00 80000 800 00 00 $ 9,600-00 $ 800.00 $ 00 00 $ 60.00 $ 1.065.00 $ 1 D65.D0 $ 2,15-4000 S 12 780.00 $ 1,065.00 $ 30.00 $ 990.00 $ 1,000.00 S 1.320-00 $ 11,880.00 S 1,000.00 $ 60.00 $ 1,D61.00 S 1.061.00 $ 2,640.00 S 12332.00 S 1,061.00 30 31 32 33 7086 7736 N1A NIA CHAIN LINK FENCE TYPE 6 SPCC PLAN INDUCTION LOOP VEHICLE DETECTOR OPTICAL VEHICLE DETECTOR SYSTEM L.F. LS. EA L.S. 230 1 8 1 . . 35.00 $ 50.00 1 500.00 00.00 750.00 00.00 2500000 S 790 Z 1,065.00 S 18.00 S 523.68 S 550.00 S 57,350.00 S 3.195.00 S 4 14000 S 523,86 S 4,400.00 S 57,350.00 - $ 1,010.00 S 1850 S 50000 S 687.50 S 71,687.50 S 3,030,00 S 4 255.00 S 500.00 S 5,500.00 S 11.687.50 $ 1,061.00 18.60 500.00 S 550.00 $ 57.35p.00 $ 3,183 00 S 4 278.00 1,500.00 4 400.00 $ 57,350.00 .268.35 S 748,360.00 $ 792.000.00 $ 869,274.15 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhalt@spokanevalley.org April 11, 2006 Bryan Kalbfleisch Inland Asphalt Company P.O. Box 3366 Spokane, WA 99220 RE: Broadway Avenue Overlay Project Project No. 05-018, Fed Aid No. STPL L-3846(005) Mr. Kalbfleisch: The owner has considered the BID submitted by you for the above described work in response to its Advertisement for Bids dated February 10 and February 17, 2006. You are hereby notified that your BID has been accepted for work listed in the Proposal for this project for a total of $748,350.00 You are required to execute the contract and furnish the required CONTRACTOR'S Performance Bond, Payment Bond and certificates of insurance within ten (10) calendar days from the date of this Nolicc. Prior to submitting the signed contract for execution, Inland Asphalt Company will provide the following: Correct business name, federal employer identification number (optional), and mailing address of all firms who submitted a bid or quote in an attempt to participate in this contract whether they were successful or not. If you fail to execute said contract and to furnish said BONDS within ten (10) days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law. 1 of 2 You are required to return an acknowledged copy of this NOTICE OF AWARD to the OWNER. CITY OF SPOKANE VALLEY CONCURRENCE TO AWARD OWNER DATED This day of April, 2006. By By Dave Mercier, City Manages ? K,6 Martin, P.E., WSDOT ER Local Programs Engineer ACCEPTANCE OF AWARD Receipt of the above NOTICE OF AWARD is hereby acknowledged. By This the day of April, 2006. By: Title: 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 04-11-06 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE : CenterPlace Update GOVERNING LEGISLATION: NIA PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: Staff will provide an update to City Council on CenterPlace operations for the 1" Quarter of 2006. Overall, CenterPlace has been very successful, having exceeded Pro- Forma and the 2006 Budget for revenue expectations while remaining within its 2006 operating budget. Staff continues to develop and refine operating procedures that will meet the Council's and the community's expectations. Council also requested to see the Draft Administrative Policy and Procedure: Rental of CenterPlace Facilities. This policy includes the circumstances in which the Director of Parks and Recreation may waive rental fees. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: General discussion. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: ATTACHMENTS PowerPoint, CenterPlace Update Draft Administrative Policy and Procedure: Rental of Center-Place Facilities. CenterPlace Update 1 st Quarter (January 1 - March 27, 2006) CenterPlace Mission Statement ■ Operate and maintain an event center that meets the needs of Spokane Valley residents and guests. Support local business and regional tourism. Provide outstanding customer service. Strive to build community identity through a variety of recreational, educational and cultural activities for all ages. General Services 1 ■ Taking facility reservations. ■ Provide information/tours on CenterPlace, Parks and Recreation, Senior Center, Spokane Community Colleges. ■ Setting up rooms for events and tearing down afterward. Set up tables and chairs, linens, tableware. ■ Cleaning up after events. Staff working as late as 3 AM to clean up and prepare for the next day. Some room turnaround times are as short as 2 hours. Takes a minimum of 4 to 5 staff. Providing security for the building after normal business hours. Staff always present during scheduled college classes. ■ Customer support - Coffee service, water, extra tables and linens, generally taking care of customer needs. ■ Audio/Visual tech support 2006 e Events DEVENTTYPE J A N F E 13 M A R C H A P R I L M A Y J U N E J U L Y A U G U 8 T 3 E P T O C T N 0 V D E C 0 2 3 2 2 1 0 0 0 0 0 1 Ibrds 0 0 1 0 0 0 0 0 0 0 0 0 Community Events 1 1 2 2 1 0 0 0 1 0 1 0 Fundraisers 0 0 0 2 0 0 0 0 0 1 0 0 Graduation Ceremorry 0 0 0 0 0 1 0 0 1 0 0 ! i Meetings 3 8 8 3 11 0 0 0 0 0 0 j 31 School Dances 0 0 0 1 2 0 0 0 0 0 0 3 Private Parties 0 8 5 1 1 2 1 0 0 0 0 22 Seminars 4 5 10 7 2 0 0 0 0 0 0 28 Weddings/Receptlons 3 2 4 5 ® a 15 2 0 78 Worship Services 1 0 0 0 0 0 0 t 0 0 1 i TOTAL 12 24 33 24 27 12 16 i 3 1 5 iB9 2006 Revenues Actual *Accounts Minimum (as of 3/27/06) Receivable Projection College Lease $16,309 + $ 81,547 = $97,856 Rental Revenues $65,191 + 70,915 = $136,106 Total $81,500 + $152,462 = $233,962 *Represents future College Lease payments and future reservations for which payment has not yet been received. Annual Budgeted Revenues for 2006 = $208,300 CenterPlace has exceeded that amount by $25,662 2006 Ex enditures 2006 Budget Ist Qtr.Budget Actual YTD $438,298 $109,575 $111,587 ■ 1.8% over projected budget 4 1st Quarter 2006 ev rtu s. Expenditures Budgeted Revenues $ 52,075 Budgeted Expenditures $109,575 = 4BIYa Recovery Actual Revenues $ 81,5W = 73% Recovery Actual Expenditures $111,567 Including Accounts Receivable and operating within 2006 budget $233,921$438,298 = 53% Recovery for the year, Note: Much of the "prime time' space has been reserved for 2006. This will impact sales in future quarters. There are other variables as well, such as expirati€~n of facility warranty and potential of increasing operations and maintenan costs. City Sponsored Events 7 . Stu ieTit Advisory Council Every other week City of Spokane Valley Web Training 02107/06 Inland Empire Planning Assoc, Mtg. 02110106 Winter City Council Retreat 02111106 City/Gorncast Pxecubve Mtg 02J21106 Interacgency Committee for Outdoor Recreation 02127106 Northwest Mayor's Meeting 03102106 Statewide Neighborhood Scope 316-812806 Liberty Lake Council Workshop 03116!06 Atty General's Office Press Conference 03121105 City of Spokane Valley Traffic Hot Spots Public Forum 03/22106 City of Spokane Valley ATC 20 Regional Mtg 0411 4106 City of Spokane Valley Domestic Violence Consortium 04123106 Valleyfest 09123-24106 5 ■ Frequent onsite meetings with groups/individuals. Drop in customers. Tours of building. ■ Most external marketing outsourced. o Radio, N and News ads. Yellow Pages o CenterPlace Brochure o Developing CenterPlace website ■ Responding to leads from Convention and Visitors Bureau (CVB). ■ Not participating in offsite marketing such as trade shows. Caterer's List ■ A Catered Affair Longhorn Barbeque, Inc. ■ Catered For You, Inc. Memorable Events Inc. ■ Charley's Grill and Spirits Mirabeau Park Hotel ■ Chicken and More O'Dohery's Pub and BBQ ■ Country Catering Panda Restaurant Group, Inc. ■ Creative Catering Percy's Cafd Americana ■ Crossroads Restaurant Puttin on the Ritz ■ Culinaria Odoba Mexican Grill ■ David's Pizza, Inc. The Barn on Trezzi ■ Ferguson's CafA. ■ Fery s Catering ■ Fugazzi ■ Grace Catering, LLC ■ Hooters Note: There is no charge for catering or other food and beverage service. 6 • CenterPlace Coordinator (recruitment underway) • Administrative Assistant (recruitment underway) • Maintenance Worker II • 6 Seasonal Recreation Assistant/Host positions • Hired as "recreation assistants" • 2 Janitors -Temporary positions, 40. hours/week. (Less costly than contracted janitorial). Potential Future Staffing Needs L~7lT.1PAYR~1'+GQS6'lA:~Q ~1 :.1'!"-~•.: ■ Facility is open approximately 100 hours per week. Currently covering evening and weekends with seasonal staff. ■ Potential staff increases could include: o One additional administrative assistant position for reservations, event oversight- o One Maintenance I position. Enable Maintenance II to focus on preventative maintenance program vs. event preparation. Note: The above positions were included in the 8107103 Pro- Forma for CenterPlace 7 ■ Membership numbers have increased approximately 50% since move to CenterPlace. ■ Memorandum of Understanding between City and Spokane Valley Senior Citizen's Association working very well. ■ Feedback is very positive. Exploring Possibilities for 1 Recreation Programs o Classrooms o Auditorium/Stage o Dance Floor o Billiards o Arts & Crafts - Ceramics, pottery. o Greenhouse 8 ■ Functioning very well ■ College utilizing building approximately 7AM - 9:30PM Monday-Friday ISDokane Valle Arts Council ■ Providing artwork in CenterPlace displays ■ Visitors are pleased with the design and appearance of the facility. ■ Caterer's are pleased with the kitchen facilities. ■ Mixed reports on fees. Some feel the fees are too low and some feel they are too high. Some comments include: o Consider consolidating separate fees, host, cleaning, etc. o Customer wants a 'break' for multiple reservations o Ask for discount for non-profits ■ Reservation processes - striving to streamline. A tremendous amount of planning and staff interaction is required for many events. ■ Alcohol permit process - overall functioning well. Does require paperwork and insurance. Staff is seeking ways to streamline process. ■ Develop formal customer feedback process 10 j~ Administrative Policy and Procedure SUBJECT: Rental of CenterPlace Facilities Manual Section: Section 500 - Parks & Recreation Policy No. 501 Pages: 5 Effective Date: January 2, 2006 Supersedes: Draft Mike Jackson, Parks and Recreation Director Approved: 1. PURPOSE This policy defines the procedures for rental of facilities designated as Common Rooms at CenterPlace; the Spokane Valley regional events and senior center. 2. ORGANIZATIONS AFFECTED The procedures presented in this Policy apply to all City of Spokane Valley employees, elected officials, volunteers, other affiliated organizations and any individual user(s) or user groups who may rent the facilities. 3. REFERENCES NIA 4. DEFINITIONS a) Common Rooms. Rooms in CenterPlace designated as available for use by the Public for a fee. They include: i) Classrooms (Rooms 106 - 111, and 235); ii) Auditorium (Room 114); iii) Great Room (Room 127); iv) Senior Dining (Room 143); v) Kitchen (Rooms 140 - 142); A) Private Dining (Room 145); vii) Craft (Room 155); viii) Pool (Room 156); ix) Executive Conference (Room 214); x) Wellness Center (Rooms 224 - 228); xi) Senior Lounge (Rooms 223 - 224); and xii) Library (Room 237). b) Community Rooms. Classrooms 106 -111 may be available to non-profit agencies for community use on a limited basis at no cost. Rental of CenterPlace Facilities, Page I of 5 Policy No. 500.105 c) Rental Equipment, Supplies and Services. Rental Equipment, Supplies and Services are available for use by the Public for a fee. Rental Equipment, Supplies and Services may be available to non-profit agencies for community use on a limited basis at no cost. These include, but are not limited to: i) AudioNisual equipment ii) Cleanup Fees iii) Room Setup iv) Linen service and Tableware v) Staff support fees 5. RESPONSIBILITIES It is the responsibility of the Parks & Recreation Director (Director) to administer this policy. 6. STATEMENTS OF POLICY AND PROCEDURE The Common Rooms, Rental Equipment, Supplies and Services at CenterPlace shall be available for use by a public or private party upon completion of an application and payment of applicable fee, subject to the provisions set forth below: a) Application Process. i) Reservations Required. (1) The Common Rooms for non-City business by reservation only. All reservations shall be on a first-come first-served basis, and will only be deemed confirmed upon City acceptance of. (a) A completed application form; (b) Signed Waiver of Liability form; (c) Payment in full of the appropriate fees.. (2) Rental Equipment, Supplies and Services are available for use by the Public by reservation only and in conjunction with rental of Common Rooms. Reservations shall be on a first-come first-served basis, and will only be deemed confirmed upon City acceptance of. (a) A completed application form (b) Signed Waiver of Liability form; (c) Payment in full of appropriate fees (3) Reservation of Common Rooms, Rental Equipment, Supplies and Services may be taken on one or multiple applications. However, reservations will only be deemed confirmed upon acceptance of required application, waiver of liability, payment in full of appropriate fees and issuance of a written confirmation. Except, subject to availability, Rental Rental of CenterPlace Facilities, Page 2 of 5 Policy No. 500.105 Equipment, Supplies and Services may be added at the time of the event. In such cases, the permiee shall sign a form acknowledging receipt and agreeing to pay for same. ii) Insurance Coverage. User may be required to provide insurance coverage naming the City of Spokane Valley as an additional insured party. iii) Usage for Political Purposes. Requests for use of the facilities for election or political purposes shall be treated in a manner identical to any other permitted use. Fees for such use shall be charged as set forth below. b) Usage during Events. Users must comply with all applicable laws, regulations and ordinances. In addition, the Director may provide a list of specific regulations or controls applicable to the event. Examples of such regulations include, but are not limited to: i) Signage. Signage, banners or portable signs will be allowed as approved by the Director. ii) Parking Availability. Location and the extent of available parking shall be determined by the Director upon receipt of the application. iii) Alcohol Use. Alcohol may only be served in rooms designated by ordinance, and applicant shall provide all necessary permits and proof of liability insurance in an amount determined by the Director. c) Rental Fees. The amount of the fees shall be determined periodically by the City Council, and incorporated into the City Master Fee Schedule. i) Waiving Use Fees. The Director is authorized to waive all or a portion of the use fee where the use is found to promote and to be consistent with a specific policy, ordinance or action of the City. The requesting user may still be responsible for certain costs specific to its event, such as security. (1) Examples of occasions for which fees may be waived include, but are not limited to: (a) City business; (b) Intergovernmental uses where the public is invited; and (c) Community use of common rooms as described below. (2) Examples of occasions for which fees shall not be waived include, but are not limited to: (a) Private for-profit or non-profit uses, or social occasions sponsored by governmental agencies other than the City; and (b) Any function or party promoting a specific candidate, initiative or referendum, or other election matter. Rental of CenterPlace Facilities, Page 3 of 5 Policy No. 500.105 (3) Designated Community Room. Certain classroom(s) are desipated for community use at no charge on a limited basis. Once the designated room s) is reserved for any use, all other community use(s) must pay. ii} Exhibit A. Attached as Exhibit A are specil~ir, examples of uses generally allowed without a fee, and uses requiring a fee. This exhibit is provided for guidance only, and shall be maintained b the Director. d) Right of Refusal The City reserves the right to refuse use of the premises to any party. Examples include but are not limited to- J) Use interferes with any activity of the City or the activities of any [awful tenant of the City; ii) Use is deemed to promote the violation of any law of the State of Washington or ordinance of the City; iii) Use is deemed harmful to the facility; or iv) Use is deemed offensive to connmunity standards, and can be lawfully regulated. 7. A,TTACE9VIE 1T Exhibit A. Rental of CenterPlace Facllit page 4 of 6 Poliey No. 500.105 Exhibit A: Requests for Use of CenterPlace at No Charge Spokane County Health Department conducting a meeting on phosphates in water. Arts Council meeting to discuss art displays for CenterPlace. State of Washington Interagency Committee regional workshop on parks and recreation grants. Hunter's safety class offered by the Washington Division of Wildlife. Economic Development Committee - Economic Update. SCOPE annual banquet. Spokane Valley Chamber of Commerce monthly Regularly scheduled classes requested by tourism meeting (meets somewhere different TINCAN. each month) SCOPE hosting of Weed & Seed luncheon (possible future funding for Spokane Valley Weed & Seed) Real estate training seminar. ValleyFest use of specified CenterPlace space for ValleyFest event and post ValleyFest luncheon. City use, such as meetings, employee recognition dinner, Conversations with the Community, Student Advisory Council meetings. Statewide Neighborhood Watch Conference offered by SCOPE, Spokane County Sheriff's Department and the City of Spokane Valley Police Department. Web based seminar sponsored by the Public Works Department. Urban Forestry meeting sponsored by Planning Department. Rental of CenterPlace Facilities, Policy No. 500.105 Page 5of5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 11 April 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ Information Madmin. report ❑ pending legislation AGENDA ITEM TITLE : Administrative Report: Right of Way Inspection GOVERNING LEGISLATION: Spokane Valley Municipal Code; Chapter 10.05 Article II. Construction Work and Activity Within Right-of-Way PREVIOUS COUNCIL ACTION TAKEN: Ordinance 63-03, Master Fee Schedule 2006 BACKGROUND: On 6 December 2005 Staff presented a short PowerPoint presentation concerning ROW Cut Policy. This presentation continues that report with a presentation of the Permitting and Inspection Process and a review of four issues presented during the December presentation with recommendations for council consideration. In addition it begins a continuation of the discussion of permit fees for Right of Way Obstruction Permits. This discussion will be considered again as more definite details of cost allocation are determined by Staff. OPTIONS: Continue Implementation of the Municipal Code Chapter 10.05 Article II, as approved by Council, or amend the code. RECOMMENDED ACTION OR MOTION: Action : 1. Concur with Staff that additional performance bonds are not required for small Right-of Way Obstruction Permits. 2. Provide feedback to staff concerning fee calculation. 3. Direct Staff to draft amendments to the Spokane Valley Municipal Code that would a. Establish a definitive time frame for the validity of an Obstruction Permit as outlined in the presentation. b. Develop an amendment that would change the violation of Spokane Valley Municipal Code, Section 10.05.210, Violations-Penalties from a "class 1 civil infraction" to: "If the violation is not corrected, the director shall utilize the enforcement provisions contained in SVMC 10.30 as adopted or hereafter amended to obtain compliance with the applicable code provisions." BUDGET/ FINANCIAL IMPACTS: STAFF CONTACT: Spokane Valley Building Official Scholtens ATTACHMENTS : PowerPoint Presentation SVMC Article II Construction Work and Activity Within Right-of-Way Regional Pavement Cut Policy Spokane Valley Building Division Y ihy~r Road Obstruction/ ROW Permit Procedure Road Obstruction / ROW Permit Procedure • Spokane Valley Municipal Code - Chapter 10.05 Article II. Construction Work and Activity Within Right-of-Way - 10.05.08 requires: "An obstruction permit of any person who performs construction work or otherwise engages in activity within existing or proposed City rights-of way..." 2 April 11, 2008 Tom Scho tens, SuMinq Official j'° Road Obstruction /ROW Permit Procedure K • Permit Applications are available on line and at the Permit Center. F 4a • We generally begin processing ROW Construction Permit Applications on the day ti.++y k after application receipt, and We are able to issue permits within two days L„? of application receipt. 3" ApHI 11, 2008 Tom Schoftne, Building Official .i Road Obstruction / ROW Permit ~r ti+M~.~ oti~ Ty + . Ii J r~ of - _ - ;choltsns, Building Offklal 2 Road Obstruction 1 ROW Permit Procedure • One page application • Easy to fax • Easy to scan into our permit tracking system • Will export onto our notebook computers so the application will travel into the field with the inspector. r~ April 11, 2008 Tom Scholtens, Budding Official Road Obstruction / ROW Permit Procedure • Permit Specialist identifies sub type of permit and determines level of review required to issue permit. • Establishes appropriate traffic control plan based on application information or actual submitted plan. Plan is reviewed by SV Traffic Engineer. • Fees are collected and Permit is issued April 11.2008 Tom Sdwllens, Building Official 3 Road Obstruction / ROW Permit Procedure is •'':.~t 7.. ; • Inspections: - Spokane Valley Municipal Code (SVMC)10.05.110 requires 48 hrs notice of work, unless there is an emergency repair. - Our inspector tracks Call Before U Dig Notices to verify Permits are obtained. - Types of ROW Permits • Non-Cut Obstruction without dean-up - 1 inspection • Non-Cut Obstruction with dean-up - 2 inspections • Pavement Cut Obstruction Norf-Winter - 3 inspections • Pavement Cut Obstruction Winter - 4 or more inspections • Long-duration or large-scale projects may require additional Inspection Ume - Additional coordination with contractors can reduce wasted trips ry Outstanding Issues {z Four issues were brought before Council at the ~ry4 December 20, 2005 meeting. Consideration of: a Performance Bond • Limited time-frame permit i a Enforcement procedures a Fee adjustment for larger projects April 11, 2006 Tom Schoftns. Building Official April 11, 2006 Tom Schollans, Building Official 4 Performance Bond Requirement SVMC 10.05.170 Bond- requires the collection of a job specific performance bond. .A • Staff interprets SVMC 10.05.070 the following way. - The last sentence of this section provides that the bond may be t waived where proof of self insurance is provided. - Licensed contractors are insured and the minimum bond carried will suffice for all small jobs. Additional performance bonds are not required for typically small obstruction permits. • Staff desires input on the following options - Concur with staff interpretation and leave code as is - Change code to eliminate bond requirement for small jobs - Require performance bond according to current code 9 AprY 11. 2006 Tom SchoUns. Bwlding Oftel Limited Time-Frame Permit ~L. • Limiting the time frame for obstruction permits. Staff proposes amending SVMC Section 10.05.080 T3: ot 'k Obstruction permit required by adding: , Obstruction Permits issued between 1 April and 30 fs>°; September are valid for 30 days after the date of issuance - with a one time 30 day extension available. Obstruction Permits issued after 30 September but before 1 April shall be valid until 30 April. - This will accommodate the seasonal closing of the local asphalt plants as well as keep our roads in top condition. April 11, 2096 Tom Schortens, Building OM(-,al 5 I Enforcement Procedure Current • SVMC Section 10.05.210 Violation-Penalties mandates a violation of the article shall be a class 1 civil infraction. Recommended • Staff recommends the language in this section be replaced with: - If the violation is not corrected, the director shall utilize the enforcement provisions contained in SVMC 10.30 as adopted or hereafter amended to obtain compliance with the applicable code provisions. April 11, 2008 Tom Schows, BtAkMg Offidal Enforcement Procedure (cont.) • SVMC 10.30 details procedures to address violations - Verbal Warning - Stop Work - Written Warning Notice of Violation and Order to comply - Voluntary Compliance Agreement . May be made at any stage of the enforcement process April 11, 2006 Tom Sdtollens, Building Official 6 Enforcement Procedure (cont.) • Civil penalties - Assessment Schedule • Cost Recovery • Judicial Review • Administrative appeals 13 April 11. 2008 Tom Schonens. Building Official 4 Fee Amount Current • $70 Right of Way Obstruction 3;c '•:I - Pavement-Cut/Sidewalk-Cut - Impediment to vehicle or pedestrian traffic • $50 Approach - Driveway installation .14 Apttl 11.2008 Tom SchoNens, Buildiing Official 7 Fees of Other Cities City Po uhtloa Application Fees BcUmgham 72 32 S50 eUewe 109.56 ype C (disturbance of ROW) - • RcsRew Fa f 119 • Inspection Fee S I I • Surface cut - <-I , »a i . • Surface cut - > 100 sq. ft is $ tJ' :uQ Sq it iict:,'k"i-IC.i for streets less then 24 months old. Everett 97,500 Concrete Apron and Curb Cut: • Residential - S25 (arty code size) • Commerctalllndustrial - Soy (any code size) Open Cat Strcet/Mey: • Parallel to ROW - S [/linear $ $45 minimum • Nonpwalld to ROW - Minear ft; S45 minimum April 11, 2006 Tom Scholtens, Building 0,Mcial Examples of Fee Methodologies `':'a • Determine Rate based on Avg. Staff Time Spent Processing Permit. - Example - The City of Kent • Permit Center Tech. 1 hour $391hr. • Traffic Control Spec. 1 hour $46/hr. • Engineering Tech. 2 hour $53/hr. • Engineering Inspector 2 hour $61 /hr. (includes the cost of the vehicle) • Total 6 hrs. $313 (Rounded to $300) • Pro - Accurate and Complete • Con - Assumes same time required for all permits 17 April 11, 2008 Tom Schothens. Building Official M =z Examples of Fee Methodologies(Cont.) `~7 . Establish Hourly Rate for Review and Inspection and Bill for Actual Time a 4 N' - Example: City of Bellevue - Pro: Accurate charge for individual applicant - Con: Time-consuming and costly administrative process L April 11, 2006 Tom SchoRens, Building Official 9 r Fee Options Cont. • Fee Determined by Size and Duration of project } - Example: City of Spokane K 4 - Pro: Greater accuracy by factoring in additional f1: time for larger and longer-lasting obstructions. Con: More difficult to calculate fee April 11, 2006 Tom Scholtens, Buiding Omcial ~~t ;:,_t Fee Options (Cont.) ' • Total Annual Cost Divided by Avg. Number of Annual Permits (Current) Spokane Valley Example • 4.2 FTE @ $236,000 • 3,000 estimated permits r ss • Cost rounded down to $70 per permit kiA - Pros: Simple to calculate, easy to administer - Cons: Does not take into consideration different time is requirements for different types of ROW permits April 11, 2006 Tom Scholftm, Building Official 10 x Current Spokane Valley Process • 1 Permit Specialist - 30% of total time spent on ROW permits E • Determines age of street and assigns appropriate tier • Enters into PLUS system • ROW Inspector - 100% of total time (1 open FTE) R! : a Checks Call Before You Dig Database • Inspections !yKty' • Looks for violators and notifies oompany • Enters Information into PLUS :fir 'r • Traffic Engineer 10% of total time spent on ROW permits • Looks only at obstructions that re-route traffic Z_1 April 11, 2000 Tan Scholiens, Building Olfioal Next Steps -Staff • staff rl±i - Perform time-traddrig on individual permits • Deternlne different staff time for different types of ROW permits - Clarify process + • What Its Engineering required to review? 7 • What is the responsibility of the Permit Specialist? Refine technological support • Update PLUS system to accommodate changes J+ tike . • Order equipment to rNlow processing in the field , y, - Gather aoctirate ROW permit numbers over time ^:t=: • Re-essena with higher compliance role, consistent enforcement of Policy • Incorporate seasonal auchrations Identify consolidation opportunities • Building Inspections combined with associated ROW permit inspections • Public Works Project Inspections cambinad with ROW inspections S - Review Bellevue's Procedure for separating activities oonducted by franchise utilities 22'. April 11, 2000 Tom Schollens, Building Official 11 Next Steps- Council • Council -Decide on enforcement process " • Infraction or Nuisance (Processed by ROW Inspector?) - Provide feedback on fee calculation ,J - Provide feedback on bond requirement Decide on limited time-frame permit April 11, ZOOS Tom SdxhWa, Building Official 12 10.05.050 "Permittee" means any person who has been granted and has in full force and effect a permit issued berctmder. "Person" means any person, firm, corporation or service provider. "Public infrastructure" means any necessary construction, performed within the City right-of. way or on private property, to install City facilities, including streets, sidewalks, storm drainage, street lights, sanitary sewers and/or water lines and nec- essary appurtenances, as identified within City standards. `Right-of-way" or'public way- means all prop- erty in which the City has any form of ownership or tide and which is held for public street or utility purposes, regardless of whether or not any street or utility exists thercon or whether it is used, improved or maintained for public use. "Street" means any street, highway, sidewalk, alley, avenue or other public way, easement, or other public place in the City. (Ord. 63 § 1, 2003). Article IL Construction Work and Activity Within Right-of-Way 10.05.070 Definitions. For the purposes of this article the following terms, phrases and words shall have the following meanings: "Applicant" means any person, firm or entity making written application to the director for an obstruction permit. "City" means the City of Spokane Valley. "Construction work" means the excavation or aboveground construction work permitted under this article. "Director" means the city manager or designee (anticipated to be the public works director). "Easement" means any City easement for access of public utilities. "Improvement" means any public or private improvement, including the property of public util- ities. "Obstruction permit," also known as a right-of- way permit, means the authorization granted by the City to perform work or conduct activity in a spec- ified right-of-way or easement. 10.05.080 Obstruction permit required. An obstruction permit is required of any person who performs construction work or otherwise engages in activity within existing or proposed City rights-of-way, streets, easements, or on City- owned in5astructure. Work done by or for the City within its rigbts-of-way will not require an obstruc- tion permit, but will be held to the same standards ofperformanoe. In the case of an emergency, a pri- vate or public utility may commence work prior to obtaining a permit, provided the person obtains a construction permit within 48 hours after work is commenced or on the first City business day fol- lowing said elapsed 48-bour period. (Ord. 63 § 2, 2003). 10.05.090 Obstruction permit - Application. No obstruction permit shall be issued unless a written application is submitted and approved by the director. The application shall, at a minimum, contain the following: A. Construction plans or drawings approved by the director, if required; B. The period of time during which the right- of-way will be obstructed; and C. Proof of the contractor's and all subcontrac- tors'state licensing, insurance and requirements. Depending upon the nature and extent of the construction activity or work, the director may require engineering, restoration and drainage plans prepared by a Washington licensed engineer at 10-4 Spokane Valley Municipal Code 10.05.170 applicant's sole cost and expense. (Ord. 63 § 3, 2003). 10.05.100 Obstruction permit fees. Obstruction permit fees shall be adopted by res- olution of the city council. (Ord. 63 § 4, 2003). 10.05.110 Notice required. The applicant shall give to the director notice not less than 48 homy before any work or activity is commenced and shall notify the director upon completion of the same. In the event of an unex- pected repair or emergency, work may be com- menced as required under the circumstances. Unexpected repairs and emergency work shall comply with all other requirements of this article. (Ord. 63 § 5, 2003). 10.05.120 Construction standards. All work within the City right-of-way shall be in accordance with adopted City standards in effect at the time of the application for the permit These include but are not limited to current versions of the Spokane County Standards for Road and Sewer Construction; the Manual on Uniform Traffic Con- trol Devices (MiTTCD); Washington State Depart- ment of Transportation (WSDOT) Standard Specifications for Road, Bridge and Municipal Construction; and applicable standards of the American Public Works Association (APWA). (Ord. 63 § 6, 2003). 10.05.130 Maintaining access. In the event it is necessary for the permittee to excavate the entire width of the street, no more than half of the street shall be opened for construc- tion and closed to traffic at one time. Such portion of the work shall be backfilled and completed before the remaining portion of the strut may be excavated. If it is impossible, infeasible or unsafe to permit the work while maintaining an open lane for traffic, the director may, with the concurrence of the chief of police and fire chief, permit the street to be blocked for a short period of time where suitable detours can be provided and the public will not be unnecessarily inconvenienced. The permit- tee shall furnish facilities, such as bridges or other suitable means, or clearly identify appropriate detours, to allow the flow of traffic without unne , essary congestion. Appropriate signage and traffic control shall be furnished in accordance with the MUTCD. (Ord. 63 § 7, 2003). 10.05.140 Traffic control. Permittee is responsible for all traffic control and assumes the responsibility to maintain appro- priate signage, signals and barricades that protect the public safety, in accordance with the MLTTCD. Permittee shall provide for the safe operation of all equipment, vehicles and persons within the right- of-way. (Ord. 63 § 8, 2003). 10.05.150 Damage to existing improvements. All damage to existing public or private improvements during the progress of the construc- tion work or activity shall be repaired by the per- mittee. Methods and materials for such repair shall conform with adopted City standards. If the per- mittee fails to furnish the necessary labor and materials for such repairs, the director shall have the authority to cause said necessary labor and materials to be furnished by the City and the cost shall be charged against the permittee. Such charge shall be immediately paid by permittee and shall, if not paid on demand, be deemed a valid claim on the bond filed with the City. (Ord. 63 § 9, 2003). 10.05.160 City's right to restore right-of-way and easements. If the permittee fails to restore any City right-of- way or easement to its original and proper condi- tion upon the expiration of the time fixed by such permit or shall otherwise fail to complete the right- of-way construction work covered by such permit or if the work of the permittee is defective and the defect is discovered within one year from the com- pletion of the right-of-way construction work, the director or designee shall have the right to do all work and things necessary to restore the right-of- way and/or easement and to complete the right-of- way construction work. The permittee shall be liable for all costs and expenses of restoration or completion. The City shall have a cause of action for all fees, expenses and amounts paid for such work. Following demand, the City may enforce its rights pursuant to this article. No additional permits shall be granted until the invoice for City-performed work has been paid. (Ord. 63 § 10, 2003). 10.05.170 Bond. For the purpose of providing for the completion of the work or otherwise restoring the right-of-way to City standards, the applicant shall post a pcrfor- mance bond with the city clerk. The bond shall be: (1) issued by a surety licensed to do business in the state of Washington and (2) in an amount equal to 10-5 10.05.180 100 percent of the estimated cost of the work (or other reasonable measure of value) solely deter- mined by the director. If the improvements have not been timely or satisfactorily completed, the director shall give notice of the same to permittee. The notice shall state: (1) the work to be done; (2) the time to complete the work which shall not exceed 30 days; and (3) that if the work is not com- menced and completed within the time allotted, the City will cause the work to be completed and use the bond proceeds to pay for the same. All costs in excess of the bond proceeds may be recovered through appropriate legal action by the city attor- ney. A bond may be waived where proof of self- insurance is provided. The director is authorized to reduce the amount of the bond where good cause exists. (Ord. 63 § 11, 2003). 10.05.180 Insurance -Evidence. The permittee, prior to the commencement of construction hereunder, shall furnish the director satisfactory evidence in writing that the permittee has in force during the performance of the con- struction work or activity, commercial general lia- bility insurance of not lass than $1,000,000 per occurrence and $1,000,000 general aggregate duly issued by an insurance company authorized to do business in this state. In addition, the policy shall name the City as an additional named insured The director may reduce the insurance limits if good cause exists. (Ord. 63 § 12, 2003)_ 10.05.190 Indemnification and hold harmless. The permitter: shall defend, indemnify and hold harmless the City, its officers, officials, employees and volunteers from any and all claims, injuries, damages, losses or suits, including attorney fees, arising out of the permit issued under this article except as may be caused by the negligence or will- ful conduct on the part of the City. (Ord. 63 § 13, 2003)_ 10.05.200 Rules and policy. To implement the obstruction permit and pro- vide for the public health and safety, the director, under the supervision of the city manager, may develop and adopt rules, policies and forms consis- tent with this article. All adopted rules, policies and forms shall be filed with the city clerk. (Ord. 63 § 14, 2003). 10.05.210 Violation - Penalties. Any person violating the provisions of this arti- cle shall be deemed to have committed a class 1 civil infraction. For any violation of a continuing nature, each day's violation shall be considered a separate offense. (Ord. 63 § 15, 2003). Article M. Rigbt-of-Way Vacation 10.05.220 Purpose and Intent. The purpose of this article is to establish proce- dures, notice requirements and fees for the vaca- tion of streets and alleys within the City. This article is intended to implement the authority granted to the City by Chapter 35.79 RCW and RCW 35A.47.020 and to conform to their provi- sions. In case of conflict between this article and those statutes, the provisions of this article shall be controlling. (Ord. 04-002 § 1, 2004). 10.05.230 Initiation of vacation. The owners of an interest in any real property abutting upon any street or alley who may desire to vacate the street or alley, or any part thertot may petition the city council. In the alternative, the city council may itself initiate a vacation by resolution. The petition or resolution shall be filed with the city clerk. (Ord. 04-002 § 2, 2004). 10.05.240 Petition for vacation. The petition shall be in a form presented by the community development director (hereinafter refenrod to as "the director" or his or her designee) and shall be signed by the owners of more than two-thirds of the property abutting the portion of the street or alley sought to be vacated- The petition shall also discuss the criteria set forth in SVMC 10.05.320. The sufficiency of the petition shall be governed by RCW 35A.01.040. (Ord. 04-002 § 3, 2004). 10.05.250 Petition fees. Every petition for the vacation of any street or alley or any part thereof, shall be accompanied by a fee in an amount established by resolution of the City to defray a portion of the administrative costs incurred in processing the petition and publishing, posting and mailing notices. The fees shall not be refunded under any circumstances. The amount of the petition fees shall be set by resolution, and the set amount shall be stated in the City of Spokane 10-6 SPOIWNTE REGIONAL PAVEMENT CUT POLICY Spokane County Road Standards - Technical Reference F May 18.2005 INTRODUCTION The local governmental entities within Spokane County are faced with the same challenges as many other municipalities throughout the country. Pavement cuts are a necessary operation and cannot be avoided. Utilities need to serve new customers and repair existing facilities. There is a common good for all utilities to be placed in the Public Right of Way. All parties shall strive to reduce the burden to the taxpayer/ratepayer, and damage to the roadways. Studies conducted by multiple groups and organizations have determined that poorly restored pavement cuts cause permanent structural and functional damage increasing maintenance costs, future rehabilitation costs, and produce a rough ride. If realized, the increased costs and rough ride are a burden for the taxpayer/ratepayer. As Exhibit A on page eight shows, the pavement beyond the trench may be weakened by sagging which results from loss of lateral support. Heavy construction traffic also weakens the area adjacent to the trench. Studies (see attached bibliography) have shown that the pavement life may be reduced by pavement cuts. Poorly constructed patches tend not to last through the life of the existing road and fail prematurely when there is a lack of good construction techniques used when backfilling and compacting. This causes an additional burden to maintenance departments and taxpayers/ratepayers. A poorly constructed pavement cut usually requires repair before the road needs to be resurfaced; problems typically appear in the first two years. Studies also reveal that patch areas probably require thicker overlays compared to the rest of the pavement in the area. This also results in higher costs to the taxpayer/ratepayer- EXECUTIVE SUMMARY This document outlines Spokane County and the City of Spokane's joint regional policy regarding pavement cuts. It addresses excavation problems, construction requirements, warranties and other related aspects. In addition, it modifies the five year new pavement cut moratorium, creating a new regional three-year cut moratorium as outlined in this agreement and exhibit B tier chart. Any road will remain available to be cut if there is no other means to take care of an emergency situation (broken water, sewer or gas lines or as approved by the Agency Engineer). The utility shall attempt to use other innovative ideas for servicing customers other than cutting into the public Right of Way while not diminishing safety standards. DEFINITIONS Permittees: The utility company or contractor who submits an application for a permit to obstruct and/or conduct construction operations in the public right-of-way. Local agencies and their contractors shall be considered permittees for application of this policy even though the respective agencies and/or their contractors may not take out permits. Local Agency: The governing entity having jurisdiction of the area that the permittee has submitted an application to obstruct or conduct construction operations. Agency Engineer: City or County Engineer, his/her designee (Engineers, Inspectors, Project Managers, Field Personnel) representing a Local Agency. Standard Specifications: Current version of the WSDOT Standard Specifications for Road, Bridge, and Municipal Construction, Supplemental Specifications and/or Drawings as attached by local agencies. Project Completion: Date when the following has occurred: final permanent restoration of roadway is complete and approved by the inspector, and all as-built documentation has been submitted to the local agency. A fax transmittal confirmation ticket of `as built' shall be considered confirmation. New Roadway: Any roadway that has had a designed rehabilitation in the permitted excavation location that is less than or equal to three years. Length of Patcb: For this document the length of all patches is the patch dimension parallel to the roadway. Width of Patcb: For this document the width of all patches is the patch dimension perpendicular to the roadway. Assignee: The contractor who is taking out the permit. Patch: Cut in the pavement as part of the current permitted job. CONSTRUCTION REQUIREMENTS 1. A pavement cut moratorium will be in cffcct for a period of three years for all new roadways (see Exhibit B). 2. No patching material will be allowed within an existing patch if the new patch exceeds seventy percent or more of the existing patch. In this case, the entire existing patch must be replaced. All patching materials and construction requirements not addressed in this document shall conform to each Local Agency's Standards, copies available from local agencies. Longitudinal cuts that extend through multiple tier classifications will require discussion with the local agency to determine appropriate patching approach. In principle, each road section will be patched according to the tier in which it is ranked. 4. All existing traffic control markings will be replaced as soon as possible after permanent paving is completed. Temporary markings for lane lines and stop lines shall be in place prior to the roadway opening for traffic. All remaining temporary striping will be completed within seven days of new pavement completion and shall be maintained by permittee until permanently restored. All traffic markings will be replaced per normal work practices. Full depth full lane pavement removal and replacement shall be constructed beyond the nominal completed trench edge longitudinally, and transversely per tier chart and notes. The goal is that the tee section will not arbitrarily force patch into adjacent lanes, dependent on quality and care of trenching. The minimum length of the patch parallel to the road shall be six feet. If any part of the excavation, patch or damaged area intrudes into an adjacent lane, that lane shall also be replaced per the tiered chart. For new patches adjacent to any existing patch, all attempts will be made to install the utility at the existing patch line. When this is not feasible, no gap of 4 feet or less shall exist. 6. The permittee shall be allowed to make emergency repairs provided a more reasonable alterative does not exist. Every reasonable effort will be made to restore the roadway quickly. (Note: an emergency will not allow permittee to coordinate and plan with asphalt company). (See "Repairs of Pavement Cuts'). 7. Only saw cutting or approved grinding device will be allowed. Only parallel and perpendicular pavement cuts will be allowed. No jagged, broken or undermined edges. 8. Bicyclelpedestrian/parking/travel lanes to be repaired per tier chart and attached drawings. 9. Each Local Agency shall have the prerogative to encourage the permittee to contribute permittee's normal patching costs to local agencies to accomplish paving or full depth replacement of the roadway. (This does not apply to work done within larger projects, i.e. sewer projects). The Local Agency should be notified of existing problems with the adjacent roadway to a proposed patch. Every effort will be made to leverage both utility and agency dollars for street improvements. 10. When 2 or more patches are created within a given job that measure 15 feet or less longitudinally or transversely they will be incorporated into a single patch. Anytime five or more patches are required within a 350-foot longitudinal area, the utility will notify the agency to determine if cost sharing is an option to expand the pavement repair/replacement area. 11. Potholing to find utilities shall be allowed. The use of innovative technologies is encouraged (Keyhole etc.). To be exempt from the gap and patching policy, cuts shall be a maximum of two square feet with no longitudinal joints in the wheel path and shall be backfilled with controlled density or other approved fill from six inches above the utility to six inches below bottom of asphalt. Round vs. square cuts are preferred. 12. Chip sealed roads shall be rehabilitated according to construction requirements for asphalt roads as outlined in this document. 13. All temporary traffic control for the work zone shall conform to the MUTCD and Washington State modifications to the MUTCD. All traffic control is subject to the approval of the Agency Engineer or his/her designee (See temporary patching section). 14. All existing pavement types shall be constructed at the existing depth of asphalt and crushed surfacing, in accordance with applicable Local Agency Standards (including any fabric or membranes); however, the replacement section of asphalt and crushed rock shall not be less than the minimum section specified in Local Agency's Design Standards. 15. All concrete road cuts shall be pre-approved before beginning work (except in the case of an emergency situation). Concrete roads shall require full panel replacement unless approved otherwise by local agency. All concrete joints shall require an approved tie bar and dowel retrofit. Depth of concrete replacement shall match the existing thickness, or as per Local Agency's Standards. Care shall be made not to undermine the existing panels. If the adjacent panels are disturbed or damaged, they also shall be replaced at the discretion of the Local Agency. All joints shall be sealed with an approved material. 16. Asphalt over concrete road cuts - if known - shall be pre-approved before beginning work (except in the case of an emergency situation). Saw cutting or other approved practice for removal of the concrete shall be allowed at the discretion of Local Agency. The asphalt portion of the cut shall be constructed according to the pavement cut policy. 17. All areas outside of the roadway that are affected by the work shall be restored to their original condition. All shoulders shall be restored to their original condition. 18. Valve and manhole repairs shall be exempt from the patching requirements of this policy. Valve and manhole patching requirements shall be per each Local Agency's Standards. All warranty and construction requirements shall be met. No longitudinal construction joints shall be allowed in the wheel path. 19. The permittee shall provide a detailed "As-built" record of the pavement cut after construction is completed. The permittee shall provide details indicating existing pavement section, new pavement section and any unusual conditions at the location of the constructed utility. The location shall include the name of the road the work is being performed on and the name of the closest intersections in each direction. Distance measurements shall be from intersecting streets. This information will be provided to the Local Agency's Permit department for a permanent record. This information shall be returned no later than seven days after the completion of the permitted project by mail, fax, or other electronic means by either permittee or patching contractor. The intent of this process is to record small patching details. Larger projects shall be reviewed and approved prior to construction. 20. The moratorium policy will be explained both as to costs and to construction practices by the Local Agencies as part of the permitting/zoning process for new construction or major remodeling projects. Individual permittees/utilities will not be responsible for this function. Individual permittees/utilities will be responsible for doing the work and the costs associated with the moratorium policy as they open roadways for work. Cost recovery from developers will be calculated and coordinated by permitteelutility. SURFACE SMOOTHNESS REQUIRE'.12ENTS The completed surface of all courses shall be of uniform texture; smooth, uniform as to crown and grade and free from defects. The completed surface of the wearing course shall not vary more than 1 /4 inch from the lower edge of a ten foot straightedge placed parallel to the centerline. Recognition and consideration will be made for existing roadway conditions. The Agency Engineer must approve corrective measures. WARRANTY REQUIREMENTS Pavement cuts on roadways ten years old or less will have a warranty period of five years. The patch in the roadway shall be repaired as necessary until the warranty has passed. All other roadways shall require a minimum three-year warranty period. All warranties shall become void if rehabilitation work is performed to the road within the patching limits. For road cuts performed by a Utility using its internal capability, that Utility or assignee will be responsible for repairs required during the warranty period. All curb, sidewalks and structures that are affected by the excavation shall be included in this policy and have a warranty for five years. WARR,kNTY PROVISIONS 1) Sunken pavement patches greater than or equal to one-quarter inch (Measured by a ten-foot straight edge). 2) Visual rating of patch = to medium or high (Per Agency's rating procedure). 3) Visual rating of construction joint= to medium or high (Per Agency's rating procedure). 4) Poor workmanship (To be determined by each Agency's Engineer). 5) Compaction requirement per Agency standard. 6) Sunken or damaged curb and sidewalks in excavation work area (To be determined by each Agency's Engineer). 7) Sunken or damaged drywells and catch basins in excavation work area (To be determined by each Agency's Engineer). REPAIRS OF PAVEMENT CUTS If emergency repairs are needed due to safety concerns, the permittee shall have twenty-four hours in which to make such repairs from time of verbal notice by the Local Agency. For non-emergency repairs on arterial roads the permittee shall have forty-eight hours to make such temporary repairs. Residential streets, the permittee shall have up to seven days to make such temporary repairs. If these repairs are not accomplished within the specified timeframe, the work shall be privately contracted by the Local Agency or the Local Agency's maintenance crew shall perform the needed repairs. The permittee will be assessed all costs associated with the repairs. The costs shall be based on the average bid items for comparable projects for the year preceding plus ten percent overhead fees. If repairs are made other than seam sealing to the warranted patch a new warranty will be implemented for the new patch. The permittee shall have two days to notify their asphalt company of the needed permanent repairs. If the work is not done in a timely manner and following notification the work shall be privately contracted or Local Agency maintenance crews will perform the needed repairs. The permittee shall be assessed the associated fees for the repairs. All utility cut construction shall follow the construction and warranty requirements per local agencies standards. TEMPORARY PATCHING During winter asphalt concrete paving plant closures or outside of temperature specifications (see section 5-04 of the standard specifications) the permittee shall install and maintain a temporary patch until it can construct a permanent patch. A temporary patch will be required if the road must be opened to traffic before a permanent patch can be made. The temporary patch shall consist of two inches of crushed surfacing and two inches of cold-mix asphalt pavement and/or steel plates, or upon approval of the Agency Engineer, crushed surfacing top coarse may be used. On arterials, when a temporary patch is required for more than two months, Portland Cement Concrete shall be used to construct the temporary patch (Contact Local Agency for mix design requirements). The permittee shall maintain the temporary patch until the patch has been permanently restored. PERMITS All work in the `Public Right-of Way' requires a permit. Permittee shall take out all permits and perform all work. The permittee shall fax or send a letter to the appropriate Local Agency permit center designating their assignees. The permittee will be required to submit a construction and traffic control plan (traffic control for arterial work and roadways above 30 M.P.H.) when applying for a permit. If the Agency Engineer determines that abuse of obligations are prevalent, future construction permits shall not be issued until the permittee has fulfilled all obligations to existing permits. Written notification by Local Agency will be sent prior to this action. RESPONSIBLE PARTY The permittee shall be responsible for all construction and warranty requirements of this policy. Utilities will provide identity of excavator/permittee as known to local agencies. Local agencies will attempt to get permittee to correct warranty defects. If permittee is a subcontractor for utilities, the utilities will assume responsibility if permittee can not/will not make repairs. WAIVERS AND EXEMPTIONS It is understood that field conditions may warrant a waiver or an exemption from these regulations. Permittee may file for a waiver, and such waivers shall be at the discretion of the Agency Engineer or his/her designee. POLICY REVIEW The local agencies will host a meeting with each other and other interested stakeholders at the end of each construction season for the purpose of reviewing the effectiveness of the policy for the completed construction season and suggested improvements for future construction seasons. BIBLIOGRAPHY "Trench Restoration Requirements". City of Bellevue "Utility Trench Cut Restoration Specifications". Metropolitan Transportation Commission (January 1997) "Asphalted Pavement Warranties". Wisconsin Department Of Transportation (June 2001) "Impact of Utility Cuts on Pavement Performance". City of Seattle "Managing Utility Cuts" APWA (August 1997) "Gas Industry's Use of Public Right-of-Way" A.G.A. White Paper (September 1998) "Pavement Cut and Repair Standards Manual" DPW&T City of Dallas (October 2003) TYPICAL TRENCH EXCAVATION EXHIBIT A s r'te' ! r r.:~ , ir. e Concrete ° o Pavement Bise • • Undercutting of • Pavement e 0 • ~ e • Sag from Release of Lateral Support 3' ' Pavement Weakened By Excavation 8 PAVEMENT CUT POLICY EXHIBIT B Tier 1 Tier 2 Tier 3 Tier 4 Arterial Streets: 3 ears Years 4-5 Years 6-12 > 12 years Principal Moratorium Policy Full Policy Full Policy Modified Polic Minor Moratorium Polic Full Policy Modified Policy Trench Only Neighborhood Collector Moratorium Policy Full Policy Modified Policy Trench Only Local Access Streets: Industrial/Commercial Moratorium Policy Modified Policy Modified Policy Trench On] Residential Moratorium Policy Modified policy Modified Policy Trench Only Exhibit B Notes Moratorium Policy = Half roadway or full roadway replacement for longitudinal cuts in new roadways. This policy requires prior approval from Agency having jurisdiction. Full Policy = Policy w/paving to established/dedicated lane lines. Cut fiill depth 2 feet beyond excavation. No gaps < 4' from curb or gutter. Modified Policy = If no striping for lane line, lane is = to 12', can patch to middle of lane lines, cannot leave any gap <4' from curb or gutter. Cut I' beyond excavation. Trench Qply = Cut I' beyond excavation all locations. No longitudinal joints in the wheel path. Note: It is the discretion of each jurisdiction to review the individual road segment ages to determine patch requirements on longitudinal installation over multiple roadway segments with variable ratings. In principle, each road section will be patched according to the tier in which it is ranked. Note: Any deviation from the Tier Policy will require approval in advance by the local agency. Note: Each agency will provide date of last major reconstruct either electronically or on each permit. Maintenance does not constitute a reconstruct for age determination. Note: Moratorium policy will be reviewed as seam-sealing technology improves. ASPHALT AND CONCRETE PAVEMENT REPAIR Pennittee Name: Job Address: no huae Coordinates : 4 0 Street D Alley ProleatlTask Date Cut: Crew: PO/Job Unusual ConodlMons/Special Insbuctioca: _ Tiers: (PNeu drde) 1 2 3 4 Policy: Mo ritodum Full Mociffied Trench (PMew dney Condrtion of Cut True of Work Typ e of Rooair 222t! Existina Road Condition r4cm .n tit wpm 6" Gravel (revered) Gas Asphalt Depth of Asphalt Cold Mix Electric Concrete Depth of Gravel winter Mix Water Sub Base Type Sawcut CATV Grind Communications S ewer other Asphalt WdMi Length x X X X Concrete Wdth Length x X striping (linear foot) Date Sent for Repair. City/County Permit I l~J I l~ I I I I CL - - - - - - - - - - - - - - - - - - - * - - - - 1 I I I I I I I ❑ 1 I I I 1 1 I 1 I I I -----1---------------}----- I i Deb Completed: C& Patching Co. Signoff: (patdrng company to fax to local agency at completion) Fax Completed Form to: Spokane County, Sylvia Lightfoot: 5091477-7198 City of Spokane, Dan Eaton: 5091625-6124 10 EXHIBIT B1 MORATORIUM/FULL POLICY - ARTERIAL cute UNE A LANE 4 LANE UNE nIO1o1 - LANE 3 STREET CA Tr tT~ LANE 2 LANE UNE -~M~- T- - (T I A i tT cm LANE 1 PARKING -r NN UNE CUR! Utz - LAJ L J L - - - __j =T r b waa CT") 9CO1 (rm LECE TRANSVERSE CL1T IONd nlMU T ONd PAANOfT M 7 'fm OLD OR Lims %IMATp0U1Q A PA+OQR PAIM 17 FWD L~ T'i TpA W~p rM 40 4' JO" 00 11111 0071 N MYftdT ~ rULL-11110M PAYMENT POWAL (Tyr] "No 1t'OC", WHEN PAYMENT 8 CINEATLM T440 1,3-11%1 CA Y LM PAVIDWIDIT PATOMI9 RED'D TO TIM WrM 110 LT" ANTI OR 1EDUCTCH M W" AM ALLOMED.• ® IPENOi LOWS AT TIP OF PA%UEMT 11m 1147E cm (111 Wool 1. FULL-OPA1 PAYIDAW PAPOI J3111172 fMLL W W.&M WAMLHM L ALL CIM TO K POPOIDICAAR TO T1F WIM OF WAIAL SECTION A-A i PAVOM7 APLKQplT 19 Wn TO THE MEYT A6041OIT C6M FAFVGW OR LAW LA! 1004MA A IFIENC 1 OR DIfTL IMANCE OF ASPKALT ARTi>11111L oR M."m MAR Omits wvQHD !LIEN ui. EXNIB L IAJ " ~ raEarosnEr / t<ult Fouc B1 EXHIBIT B2 MORATORIUM/FULL POLICY - RESIDENTIAL /LOCAL ACCESS W£ UrE T C/L i-d N NC w a UNE Y MN try" TRANSLFRSE CUT I FCFNQ- MNEN PAVEMENT 1S S TR3 OW ON LESS PA\~f~ (1/UtAVOIMP , A FAIQLMT PA7CM 10 Fn 10 TMEW LIhm No JONT3 OR (>Yp) IImUC10N M AREA AK ALL== imm PAwu r is cieGTLR THAN ® 3-VRS OLD, A PAKiABIT PA101 IS FWD TO TNdE LIMIT& NO AMTS OR REDUETd IN AREA ARC AJ1.DWM- ® 9EWN LIMrT3 AT TOP Or PAYMENT MQ3j 1. PJ L-WTM PXA OIT PAWN JWM !MALL K 3W= L ALL COS Td 0 PMKMXT,-AR TO OFECTkfl O' TRAM 1 11EPL WTI DIT O It[CJb ro TIIF' NECT AG1ACplT 01.141111, PARIONQ W LANE I ~ I WE 7KK1lN A TRpgl DII p9ulewrx or A3FwLr aI 9UFPpIT AtA.TL CCD43 morrow SU04 UAC PARKENG T 1Mi (1tP) LANE 2 LANE 1 A dW (rip PARIONG ~ q ( MATER (TfV) SEV" (T7P) ..'I NOT1: Flltl. OEM IIIMMM" 19 I= TO LONOFTUDINAL CUT 0" UK WV4 ROINMMG DISTA4= Orr%IW4 LA1[ L.31E s CLAIM M LESS MAN 4-rL LANE LAPI UNE FULL OEM FA1EY047 IO>11OVAL LAIC I CWTN VAR= REGIONAL PAVEMENT CUT POLICY IIa10OnUL / LACft ACC NORATOMUN / R&L P u DIN BIT 82 R 11 REGIONAL PA\04ENT CUT POLICY EXHIBIT 83 MORATORIUMlFULL POLICY - INTERSECTIONS i Ib1414 4 j ~ L_• Mote: Ftu-avrM 71jPLA~/MOIT a d AMCC ro WO ' 7LA►E1tMI~~AAe~ i1[1Nm1 S UMC k QIIG A LIM 1"A1 o-". L! 1 II I I I LA OUTS M: MW M=LM TO DOtWn0M CF MAM~ olo" PA~amplr r LM THAM a REHACai017 q RLOb TO 1t[ mw rDAvCarr QUO i-MS OW on UM (rCRATMn P*JVM 09 L" 6M A1C< Af914*m#tl R A 70'4" EXTDIO7 A PAVOloff MTOI t AM 10 ~O ~ U~ west L MM NO JOKM a REDUClM N M[.A Ali ALLQV= ® W EV PAK11ENT 6 MCAM MAX 3-2 MA. A PAIM1111fT PATp1 is I ro 1NE@ UNTS No E{Yp l s dt OMZXX Y N AWEA AM A.L09M. ® 11WMr LAETS AT TOP Cr PA\eME)dT REGIONAL PAVEMENT CVT POLICY 1.1 TM* EXHIBIT B4 MODIFIED POLICY - ARTERIAL CURB LINE PAL-OWIM PAVEMOM 90%ACCMT r RWD TO 1-T 1M gr%M TPEMM UWM UMN PAV&"T OCIM IM M L Mt UPC CA LAM C/L TO AVCO VWL PAIN (TYP) LANE 4 LANE LINE - twc c~_-__ TlOlpl A t NN LYTE (^0~ LANE 3 STRUT CA - I" CA 17 (nv) LANE 2 A - LANE LINE ZLWr - (*v*) 4d16S/L t7 LANE 1 PARKING LINE Lc Mr) r (T" PARKMG CURB LINE V M- (TM = ) 1 EGG TRANSVERSE CUT MM PAVDAWT 6 MEAM THAN LANE ® S-M! MA A PAuu1M PXXM 0 PAIUOIT Uo 00 imm uDomP011 ""yo 7*M_ ME A ® TP04CH LYTS AT 10p Or PAVOMY il NMI 1. ELLL-0miH PAYDADiT PATCH JMn 1NATLA CTw) stm trip IONQi7lJ5NAU cur S HMI MC fALSL am (rN) J 1POIh1 2. ALL CLM WALL K PMACIMIM rA TD dnEcvm Or TRA1d qrCTICN A-A a PAVCWENT PW%ACodm 4 Fen TO LUS LOC OR LNS C/L [101 A TREYXH OR OSTL F k aanslEAncs OF yNA LT dT SUM"T Aun D(VOS BM MMM PAM $1 t11414 1 1 a I 1 I 1 I 12 REGIONAL PAVEMENT CUT POLICY 8=19AAL MODIFIM POLICY B4 EXHIBIT B5 MODIFIED POLICY - RESIDENTLALlLOCAL ACCESS rUl-01PY4 PAW NUn W%Ar.DWA ff IS KO D lD 1-FT IM BEYOND 1PEAQN LIM DAB LINE DRWD PAVEMENT FESnPATION TO LAME UIE OR LANG C/L TO AV® MM PATH (1VP) LANE LINE PARKING T' IAN ['TI-E A :!t W (ryP') LANE 2 S-REET C/L was s wN L►r! _ tZ' (M) LANE 1 PARKING ' Mw LINE r t"RY PARKING CURB LINE t' YIN spMCE tTYP) RAIM (-W) K CR • 47TF- FULL D" 4TIAaUD;T IS REVD TD TRANSI MW (AIT LONOTUDiNAL CUT aAB LIRE ME.N 09AAKING INSTANCE a r*M LYE LINE LANE Loa OR LANE LINE OR LEf !!p: LMi C/L FLU-11 'N PAVDIENT PEPLACBW NT REO'D LANE CA ® W4E4 PAIE]ENT IS tlKkTER 'HNJN PAV MD 1 TD THIN UMITS WREN f MN IEWOVAL rA.L.B }YRS CL5, A -4.VF3ENT PATCH tS AIM A "I PAr" (Mel" wsS) I TO IHEg UTATS ND JD//TS DR FEJVCTIDR IN 41LA WE AL-IM' 1R DtICN JMr'S AT TOP QP PAVC ERT MOIL T FULL-CPf4 PAIWOENT PARYI JDM"S 9xu. eC Ru rn 2 ALL CUTS WALL BE PWENDICIAM TD DNKC110M CF TRAVEL I PA%,GwW rmg SCE ENT O REVD TO LANE U NF OR VFW CA MHENM A 102mcm cot DNSTUA4AN.^( or As*-mr OR "PORT MAIL D rom N7TD WWEQ 0414. SECTION A-A REGIONAL PAVEMENT OJT POLICY elaFoemm J LOCAL MODIFIED POLICY I-E-1,111T 55 13 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 11, 2006 Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Comprehensive Plan Implementation - Comprehensive Plan Cross- Over Matrix. The Comprehensive Plan Cross-Over Matrix will replace certain sections of the Interim Phase 1 Development Regulations and will amend Interim Zoning Code Section 14.416.000, Number of Uses per Lot. GOVERNING LEGISLATION: RCW 36.70A - Growth Management Act PREVIOUS COUNCIL ACTION TAKEN: No action has been taken by the City Council. BACKGROUND: City Council is expected to adopt the Spokane Valley Comprehensive Plan in late April, 2006. Once the new Comprehensive Plan is adopted, new development regulations must be adopted to "implement" the Comp Plan policies and land use map. Staff is currently working on creating new development regulations that will fully implement the Comp Plan. We anticipate that it will take over a year to adopt the new development code. The intent of the Cross-Over Matrix is to initially implement the Comprehensive Plan in a way that requires few changes to the current zoning code. The proposed Matrix specifies existing zoning categories that will implement individual Comprehensive Plan land use categories. It is important to note that with this initial Comp Plan implementation phase, existing zoning will not be changed by the City. Rather, individual property owners would be required to apply for a zone change if their current zoning does not allow a proposed use. For example, property currently zoned UR-3.5 and located in the Office category on the Comp Plan Land Use Map would be able to apply for a zone change to either UR-12 or UR-22, but only office uses would be allowed with new zone change. Conversely, if property is currently zoned UR-22 and located in the Office category, all uses in the UR-22 zone would be allowed, including multi-family residential. Staff also proposes to amend Section 14.416.000, Number of Uses per Lot, of the Interim Spokane Valley Zoning Code which allows only 1 primary use per lot, unless otherwise specified in the Code. This is problematic in mixed use areas, which encourage multiple uses in a singe building. Therefore, it is recommended to remove this restriction for areas designated as Mixed Use and Corridor Mixed Use on the Comprehensive Plan Map. Finally, the proposed implementing regulations would eliminate certain sections of the Interim Phase 1 Development Regulations that would become obsolete upon adoption of the Comprehensive Plan. OPTIONS: The Planning Commission will consider the proposed regulations at a public hearing on April 13, 2006. The Commission will forward a recommendation for Council's future consideration. The initial implementing regulations should be adopted concurrent with adoption of the Comprehensive Plan. RECOMMENDED ACTION OR MOTION: No action or motion necessary. This is Council's first touch concerning the initial comprehensive plan implementing regulations. BUDGETJFINANCIAL IMPACTS: None. STAFF CONTACT: Greg McCormick, AICP, Community Development Director ATTACHMENTS: Proposed Comprehensive Plan Cross-Over Matrix Phase I Comprehensive Plan Implementation Matrix Com Pp Ian Cates°r)1. _.........Implementln.Zones Low Density Residential Urban Residential-3.5 (UR-3.5) _ _ Urban Residential-7* (UR-7*) . . Medium Density Residential _ . . Urban Residential-7 (UR-7) _ Urban Residential-12 (UR-12) High Density Residential -W Urban Residential-22 (UR-22) Office . Urban Residential 12 (UR-12) (Limit to office uses only) Urban Residential 22 (UR-22) Limit to office uses only Mixed Use' Urban Reside-2 (UR-12) Urban Residential-22 (UR-22) Neighborhood Business (B-1) Community Business (B-2) Light Industrial Q- 2) Corridor Mixed Use* . Urban Residential-12 (UR-12) Urban Residential-22 (UR-22) Neighborhood Business (B-1) Community Business (B-2) Light Industrial (1-2) Neighbofiood Commercial 3 Neighborhood Business (B-1) Community Commercial . _ Community Business (B-2) Regional Commercial _w. _ _ Regional Business (B-3) _ Light Industrial _ _ - Light Industrial (1-2) __..._..t..-----• Heavy _ _ Ind_ ustrial _ Heavy Industrial (1-3) _ Public/Quasi Public Underlying Zones Remain Unchanged * Provisions of Chapter 14.416 - Number of Uses Per Lot does not apply to properties within these Comprehensive Plan designations. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 06- AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, AMENDING SPOKANE VALLEY MUNICIPAL CODE (SVMC) 10.30.060 BY REPEALING A SECTION OF THE PHASE 1 DEVELOPMENT REGULATIONS SPECIFICALLY SECTION I, REVISION TO ZONING MAP DESIGNATIONS, INCLUDING URBAN RESIDENTIAL CATEGORIES MATRIX, URBAN COMMERCIALANDUSTRIAL CATEGORIES MATRIX, RURAL CATEGORIES MATRIX, RESOURCE LAND CATEGORIES MATRIX AND SECTION H ZONE RECLASSIFICATION APPLICATIONS, AND ADOPTING THE 2006 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX TO REPLACE THE ABOVE IDENTIFIED REPEALED SECTION OF THE PHASE 1 DEVELOPMENT REGULATIONS; AND AMENDING SECTION 14.416.000, NUMBER OF USES PER LOT. WHEREAS, the City of Spokane Valley has amended SVMC 10.30.010 by repealing the interim comprehensive plan and adopting the City of Spokane Valley Comprehensive Plan; and WHEREAS, the City of Spokane Valley is in the process of amending its existing development regulations to be consistent with the newly adopted comprehensive plan; and WHEREAS, the Growth Management Act ( RCW 36.70C et seq.) requires that land use applications be consistent with the newly adopted comprehensive plan; and WHEREAS, clarification is needed to identify which existing zoning classifications are consistent with which newly adopted comprehensive plan designations; and WHEREAS, some minor changes to existing zoning code classifications and regulations are necessary to ensure full compliance with the newly adopted comprehensive plan. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as follows: Section 1. SVMC 10.30.060 is hereby amended by repealing that portion of the Phase 1 Development Regulations specifically identified as Section I, revisions to zoning map designations, including urban residential categories matrix, urban commercial/industrial categories matrix, rural categories matrix, resource land categories matrix and section II zone reclassification applications said provisions attached hereto and by this reference incorporated herein. Section 2..SVMC 10.30.060 is herby further amended by replacing the aforementioned repealed provisions by the adoption of the following: DRAFT Ordinance 06-_ Adopting Matrix Page 1 of 3 DRAFT Phase I Comprehensive Plan Implementation Matrix Comp Plan Category Implementing Zones I _ Low Density Residential _ € Urban Residential-3.5 (UR-3.5) _ Urban Residential-7* -7* ) Medium Density Reside ntial . . . Urban Residential-7 (UR-7) Urban Residential-12 (UR-12) High Density Residential Urban Residential-22 (UR-22) Office _ Urban Residential 12 (UR-12) (Limit to office uses only) Urban Residential 22 (UR-22) (Limit to office uses only Mixed Use Urban Residential-12 (UR-12) Urban Residential-22 (UR-22) Neighborhood Business (B-1) Community Business (B-2) Light Industrial Q-2) Corridor Mixed Use* Urban Residential-12 (UR-12) Urban Residential-22 (UR-22) Neighborhood Business (B-1) Community Business (B-2) Li ht Industrial (1-2) Neighborhood Commercial Neighborhood Business (B-1) Community Commercial Community Business (B-2) Regional Commercial Regional Business (B-3) Light Industrial Light Industrial (I-2) Heavy Industrial - - Heavy Industrial (1-2) Public/Quasi Public Underlying Zones Remain Unchanged * Provisions of Chapter 14.416 - Number of Uses Per Lot does not apply to properties within these Comprehensive Plan designations. DRAFT Ordinancc 06-_ Adopting Matrix Page 2 of 3 DRAFT Section 3. SVMC 10.30.060 is further amended by the following amendment of the adopted zoning code section 14.416.000 as follows: "14.416.000 Number of Uses Per Lot There shall be no more than one (I) residential dwelling unit per buildable lot unless specifically permitted by the zone. There shall be no more than one (1) primary use per buildable lot unless specifically permitted by the zone except as exempted in the Comprehensive Plan Implementation Matrix. Primary uses shall be defined as the following: 1. Residential use; 2. Business/commercial use; 3. Industrial/manufacturing use; 4. Public and semi-public use; and 5. Mining. All other uses shall be considered secondary to these primary uses and will be allowed unless the zone prohibits them." Section 4. everabili . If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof occurs in the official newspaper of the City as provided by law. PASSED by the City Council this day of .2006. ATTEST: Mayor, Diana Wilhite City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney OR pET Date of Publication: Effective Date: Ordinance 06-_ Adopting Matrix Page 3 of 3 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhatiospokanevalley.org Memorandum Date: April 5, 2006 To: City Council, City Manager Dave Mercier, and Deputy City Manager Nina Regor From: Mike Jackson, Parks and Recreation Director Re: Washington Interagency Committee for Outdoor Recreation Grants The Washington Interagency Committee (IAC) administers a variety of grants available to Washington cities. With the planned adoption of the City of Spokane Valley Park and Recreation Master Plan, the City will be eligible for participation in the 2006 grant cycle. With the exception of the Boating Enhancement program, grant applications are accepted in even calendar years only. Grants are awarded the following (odd) years. Applications are due May 1, 2006. The next complete grant cycle will be in 2008. Council's first touch on this topic was a 3/l/06 memo Re: Update Barker Bridge Access and also brief mention at the March 21, 2006 Council meeting. As noted in those communications, I have submitted throe separate "letters of intent" to the IAC. I realize the timeframe is short to consider the projects but the sooner we can become involved with the 1AC process, the better. All of the projects fall within the scope of the Park and Recreation Master Plan. However, it is the priority over other potential projects that is subjective and could be debated. The letters of intent are non-committal and the final application(s) can be for the same or different projects/locations. The three projects are the Barker Road Access to Spokane River, Acquisition of Park Property in Green Acres, and Edgecliff Park Renovation. The costs associated with each proposal are estimates only. There is no cost currently associated with the Barker access as the project scope is still very general. A representative from IAC will be in Spokane Valley on April 10, 2006 to review the project sites and provide input on the merits of each of the projects and recommendations on the appropriate grant program. I'll follow-up that meeting with a memo recommending the project (or projects) to consider for submittal. This topic can also be discussed in conjunction with the Park and Recreation Master Plan Pending Policy Issues currently on the agenda for the April 18, Council meeting. City Council motion consideration is scheduled for the April 25 Council meeting. The City match on the various programs ranges from 25% - 50% of project cost. The City of Spokane Valley has budgeted for Parks Capital Improvement Projects as per the attached Draft Capital Facilities Plan. Any proposed projects would be within the adopted Capital Facilities plan. If you have any questions or would like additional information, please let me know. Attachments: Park and Recreation Draft Capital Facilities Plan; ' Letters of Intent to Washington Interagency Committee for Outdoor Recreation Draft Parks Capital Facilities Plan 4/5106 Table 4.36 Parks CA ital Facilities Park Land Acquisition (20 Aii res c Capacity) Park improvements - - Swimming Pool Upgmdes Fatal General Fund ------------------------i REET##L -I Grants 1,011 3 I 0 11,{100 -300 950 k 544 i 500 594 100 200 I $3,130 1,600 $1,600 r-__v_.~I I $5,730 1,300 2,550 SOU ; Soo ' 580 100 2411 300 450 400 400 200 too j 1w f 1,3041 2,550 500 ' 500 400 Y loll i 200 $1,950 180 - 5580 - . $1,600 loo 590 240 $5.730 %tote: Amounts are times $1,000 1 Excerpt from Draft City of pckflnc Valley Comprehensive Plan t Job Title: Parks and Recreation Director i i Agency/Organization: Co of Spokane Valley Address: 2426 N. Discovery Place City., Spokane Valley State: WA Zip: 99216 Project Name: Green Acres Community Park - Phase l Acquisition Phone Numbers, Day/ Work 509688.0040 Evening 509-927 5987 fax 509.688-0188 MON18 509.701-1529 Email Address: mja cksongspo kane valle y- org []Maintenance (NOVA & NRTPI ❑ im-caputal (NOVA or BfP Planning) ❑Planning/Acquisition Brief Description: Acquire 10-20 acres far future development of a ne j hborhooodlcommuaity park in the Northeast area of the the City of Spokane Yaffey. The Parks and Recreation Master Plan identifies this rapidly developing area as lacking in park land. Project Type: ®Acquisition []Development []Combined (Acquisition & Development / RBStoratiori) []Education (NRTPI i City: Spokane Valley County: Spokane Amount From MC Amount From Sponsor $ $500,000 $ $500,000 rirar, JZO[O LOl/UJ NCVV1E0P"1U11( WRP, State Lands Restoration WRP, State Parks WRP, Trails WRP, Urban W.Mife Habitat WRP, Water Access Type or name of plan-' City of Spokane Yalley Park and Recreation Plan I ❑NOYA, Nonmotodzed ❑NOYA, Off road Vehicle ❑WWRP, Critical Habitat ❑WWRP, farmlands Preservation ❑WWRP, Local Parks ❑WWRP, Natural Areas ❑WWRP, Riparian Protection Letter of Intent N using a computer to complete this form use lab' key or amuse to jump to next field use space bar or Y key for check boxes F Letter of Intent N using a computer to complate this form: use'+,ab' key or mouse to jump to nest held use space bar or 'x" key for check bmes.F Contact: Mike Jackson Job Trt/e: Parks and Recreation Director Agency/Organization: City of Spokane Valley Address: 2426 N. Discovery Place City.. Spokane Va//ey State: WA j Zip: 99216 Project Name: Edgechff Park Renovation Project Type: County., Spokane ❑AcqursRron []Maintenance (NOVA & NRTPI ®Development ❑Nan•Capt7alINOVA or BfP Plam mi []Combined IAcgaisitiov7 & Development/ Restoration) ❑Plk ng/AcquisNw []Education /NRTPI j City: Spokane Valley Brief Description. 0ALEA ❑B1G, Tier 1 ❑B/G, Tier 2 Q8FP, Local ❑BFP, State ❑LWCF [3NRTP, General ❑NRTP, Education Amount from 14C Amount from Sponsor Project Total Complete renovation of wed mamamted but aping City park. EdgecliffPark is a 5 acre neighborhood park in a very active and involved neighborhood. Plans include new restrooms, picnic shelter, sports court reconstruction, fencing, playground, drinking fountains, irrigation system, landscaping and lighting. []NOVA, Nonhighway Road []NOVA, Noomotorized []NOVA, Off road Vehicle ❑WWRP, Critica/Habitat ❑WWRP, Farmlands Preservation ❑WWRP, Local Parks ❑WWRP, Natural Areas ❑WWRP, Riparian Protection Phone Numbers: Day/ Work 509-688.0040 Evening 509.9275987 Fax 509-688-0188 MoNle 509.701.1529 Email Address: mjacksoaftokanevelley.oorg j L_jWWRP, State Lands Development ❑WWRP, State Lands Restoration ❑WWRP, State Parks ❑WWRP, Trails ❑WWRP, Urban Wilifte Habitat ❑WWRP, Water Access $ 340,000 $ 340,000 $ 680,000 Adoption date of your most re cent plan establishing /AC ehgibility: Scheduled for March 28, 2006 Type of name of plan. City of Spokane Valley Park and Recreation Plan Letter of Intent 4 H using a computer to complete this form: use 'lab' ker er mpuse to pmp to nest field use space bar or Y her for check bows. F Crlntact. ANP J3C{SJI7 1 Job Title: Parks and Recreation Director Phone Numbers: Agency/Organization.- C#Y of Spokane Yalley Day / Work 509 688-0040 Address 2426 N. Discovery Place Evening 509927 5987 CO.. Spokane Yalky Fax 509.688.0188 State., WA Mobile 509.701-1529 Zyo.• 99216 Ema#Address: mjackson@spokanevalley. orii Project Proposal Informativi; Project Name-: Barker Access to Spokane River i Project Type: Acquuitim Maintenance (NOVA & NRTP) Development Non-Capital (NOVA or BFP Planning) Combined (Acquisition & DeWepment /Restoration) Planni*Acqursiticoo Education (NRTPI J city: Spokane YaNey County.: Spokane Brief Description: Acquire property, dem* a parking area, launch area and support farikbes for access to the Spokane River in the vicinity of Barker Road- This access serves as a takeout for novice level canoeists, kayakers, rafters and tubers and as a launch point far more experienced users who wish to run the rapids to StAivan Park takeout and beyond. P I f i rogram n ormat on - (cheek progr ALEA NOYA, Non*hway Road am type and category, ifknownj WWRP, State Lands Oevelopment BIG, Tier I NOVA, NonmotorUed WWRP, State Lands Restoration BIG, Tier 2 NOVA, Off road Velack WWRP, State Parks BFP, Lord WWRP, Critics] Hah#at WWRP, Track's BFP, State WWRP, farmlands Preservation WWRP, Urban WdOle Habitat LWCF WWRP Local Parks WWRP, Water Access NRTP, General WWRP, Natural Areas NRTP, Educa6w WWRP, Riparian Protection Amount From MC $ Amaasrl From Sponsor $ Pr4act Total $ Scope of project is unknown at this time. AdWtion date of your most recent peen sstaUshing IAC ebgibility: Scheduhrd for March 28, 2005 Type or name of plan: City of Spokane Valley Park and Recreation Plan ScTryo°r koane 4;00 Val ley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cltyhall@spokanevalley.org Memorandum To: City Council From: John Hohman, P.E. Senior Engineer Date: April 6, 2006 Re: NPDES Phase II Grant This memo provides an update of the recent development of the NPDES Phase II regulations and funding for this program. Washington Department of Ecology (Ecology) has offered the City a one time $75,000 grant to help set up our NPDES Phase II program. This grant results from a $2.7 Million program initiated by Ecology to assist local jurisdictions in complying with the provisions of the permit requirements. The grants were distributed based upon an evaluation of 114 jurisdictions in the State. Factors such as median house income, sales and property tax income, and population were factored into the evaluation. Spokane Valley ranked 22nd out of the 114. Grant funds were only distributed to the first 32 jurisdictions. Spokane County and the City of Spokane were not offered grants under this program. They ranked 80'' and 44`s respectively on the list. In order to receive the funds, an agreement between the City of Spokane Valley and Ecology needs to in place by May 1", 2006. We anticipate that the funds from this grant will be utilized to create an inventory and GIS database of stormwater outfalls, begin an illicit discharge elimination program, and begin development of an education and outreach program. BACKGROUND NPDES stands for National Pollutant Discharge Elimination System (NPDES) and State Waste Discharge General Permit for Discharges from Small Municipal Separate Storm Sewers in Eastern Washington. The NPDES Phase II permit authorizes discharges to waters of the State. The permit defines waters of the state as those waters as defined as "Waters of the United States" in 40 CFR 122.2 within the geographic boundaries of Washington State and "Waters of the State" as defined in Chapter 90.48 RCW which includes lakes, rivers, ponds, streams, inland waters, underground waters, salt waters and all other surface waters and water courses within the jurisdiction of the State of Washington. The formal draft permit is currently up for the review. The comment period for the final permit is from February 161h to May 19a', 2006. Workshops to discuss the draft permit will be held in April 2006. The final permit is expected to be issued in September 2006 by Ecology. The permit will go into effect 30 days after it is issued. According to Ecology, this permit is applicable to owners and operators of regulated small municipal separate storm sewer system (MS4s). MS4s are defined as a system of conveyances (including roads with drainage systems, municipal streets, catchbasins, curbs, gutters, ditches, manmade channels, or storm drains) owned by a public entity, which are designed or used for collecting or conveying stormwater. Initially staff believed that Spokane Valley did not need to participate in the permit based upon the belief that the City did not have any MS4s that discharged directly to surface waters. However, after a thorough review of risks to the City of not participating in the NPDES program and further discussions of Ecology's more restrictive definition of "Waters of the State", Public Works in conjunction with the City Attorney recommended participation with the program. As a result, an application was submitted to Ecology on February 14, 2006. Similarly, Spokane County independently reviewed the subject and also concluded that it was in the County's best interest to apply for the permit. PERMIT REQUIREMENTS Local governments will be required to control stormwater pollutants in their separate municipal storm sewer systems, protect water quality, to the maximum extent practicable, and comply with any applicable TMDL (Total Maximum Daily Load) within the permitted entities jurisdiction. The permit requires the City to develop and implement a Stormwater Management Program (SWMP) during the term of this permit. The SWMP must be fully implemented before the expiration of the permit (5 years after it goes into effect). The SWMP shall include the federal "six-plus-two" minimum requirements that say municipalities must have the following elements in place: 1. Public education and outreach 2. Public involvement/participation 3. Illicit discharge detection and elimination 4. Construction site stormwater runoff control 5. Post construction stormwater management 6. Pollution prevention/good housekeeping Plus: o Requirements based on an approved total maximum daily load (TMDL or water cleanup plan) or equivalent analysis o Evaluations of program compliance The following provides a brief summary of the permit requirements: 1.0 Public Education and Outreach: Objective: Develop and implement a public education and outreach program. The program shall include as a minimum, the following: • Informing the general public about improving and protecting water quality; • Informing the general public and businesses about preventing illicit discharges • Informing engineers, construction operators, development review staff and planners regarding technical standards, erosion control plans and Best Management Practices (BMPs). This is a task that can be coordinated with Spokane County as the requirements for both jurisdictions should be very similar. Required Milestones: Identify target audiences within three years and develop and fully implement a public education and outreach strategy within five years. 2.0 Public Involvement and Participation Objective Adopt a program or policy directive to create opportunities for the public to participate in the decision making processes involving the development, implementation and update of the SWMP. The effort for this requirement may be similar to the process we anticipate for the adoption of the Regional Stormwater Design Manual when it is completed. It may include advisory panels, public hearings, workshops, etc. Milestones Program shall be adopted within one year. 3.0 Illicit Discharge Detection and Elimination Objective Develop, implement, and enforce a program to detect and eliminate illicit discharges. This task requires mapping of the City owned MS4, amending the stormwater ordinance, putting in place procedures for tracing illicit discharges, removing discharge sources, informing general public and businesses about the impacts of illicit discharges and improper disposal of waters, providing training to illicit discharge personnel. Milestones Mapping shall be completed within 5 years. Ordinance shall be adopted within 2 years. 4.0 Construction Site Stormwater Runoff Control Objective Develop, implement, and enforce a program to reduce pollutants in stormwater runoff to reduce pollutants to MS4s from construction activities. It requires amending the grading ordinance to comply with the permit requirement and construction permit and give us code enforcement ability, if we don't have it already, and grant us access to the sites for inspection. We would have to review ESC plans for conformance with new requirements and adopt procedures to begin ESC inspection and enforcement. The permit requires jurisdictions to achieve a 95% inspection rate. This effort would involve Building and Public Works staff. Milestones Adopt procedures for site review, inspection and enforcement within four years. 5.0 Post Construction Stormwater Management for New Development and Redevelopment Objective: Develop, implement, and enforce a program to address post-construction activities. Adopt an ordinance within 3 years that requires post-construction stormwater control for all new development and redevelopment. Requirements include inspection of structural BMPs at least once during construction and at least once every five years, thereafter. In addition, the City would be required to develop procedures for keeping records of inspections and control measures. This effort would involve Building and Public Works staff. Milestones: Develop procedures for site plan review (already done by us) and inspection and enforcement within 4 years. 6.0 Pollution Prevention and Good Housekeeping for Municipal Operators Objective: Develop and implement an operation and maintenance program Develop and implement a municipal operation and maintenance (O&M) plan. The O&M plan shall established maintenance procedures for stormwater collection and conveyance systems, roads, park and open spaces, and construction projects. Milestones: O&M plan shall be developed and implemented within 3 years. EFFECTS ON STORMWATER FUND AND STAFFING Staff is working to identify the effects of the NPDES program on the Stormwater Fund. Some of the effects are not quantifiable at this time due to the fact that the NPDES permit is still in draft form. However, we have participated in several statewide workshops on the subject and have started to compile all available data. Over the next several months, we will be able to complete an analysis of the NPDES and Underground Injection Control programs and formulate a comprehensive approach to meeting these requirements. Staff will provide this analysis and implementation plan to Council as soon as they are completed.