2006, 06-17 Special Meeting, Council Retreat
f: 11 1: Cf'l,
AGENDA
SPOIt.ANE VALLEY CITY COUNCI[.
RETREAT/WORkS HOP
Saturday, June 17, 2406
9:00 a.m. to approximately 3:00 (?.TTI.
Couacilmembcr llcneany's [.akc Cabin:
29897 N. isle View Road
Spirit L.ake, idaho 83$69
"TFN'fA'I'iVE AGENDA TOPICS:
1 C'ututc'il Btrdget (;r,ials jc►r 200
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(,ntutcil Rtu~~et (i~~als Jc~r '(1l?( (srrb•ureu plctiuttng?1
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~ ,,;OOValley .
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@sQokanevalley.org
Memorandum
. To: David Mercier, City Manager and Members of Council
From: Nina Regor, Deputy City Manager
• Date: June 17, 2006
Re: Background Information for June 17, 2006 Retreat
The purpose of this memo is to provide a summary of the intent of each scheduled agenda
item, as well as any necessary attachments. .
ALrenda Ttcm # 1: 2007 Council Budget Goals
As %ve have reached the half-wray mark in the year, it is time to reflect on our past
accomplishments and discuss the future d'uection for the City. The 2007 Cauncil 13udbet
~ Goals «iIl guide the City's A.nnual Work Plan.
Aaenda Item # 2: Review 2006 Council Budact Goals
At each reireat; time is set aside for Council to consider its most recently adopted Goals,
to ensure they are up to date. Following arc the five adopted 2006 Council Budget Goals.
They provide the basis for the Updated 2006 Work Plan; tivhich is an attachcd
informational mema. '
DraJ't a well-defiirecl Street Master Platl, wrlh Funding Optio►rs, that identif:ies the
current condition of city streets and recommends appropriate improvements and
maintenance that preserve the value and structural integrity of the local transportation
system. Iiiitiale the First .Phase oJ t{ie Sprague Corrldor ReVIIQIIZIIjIOiI Plartning betiween
University and the freeway by contracti.ng with a consultant to design a strategy that
would strengthen the economic viability nf the corridor.
Continue Moniiorurg Significant Wcutefvater Issues iucluding governance of
wastewater faciJities, enhanced citi°r,en awarencss of optinns for the future and Pursuit of
the most efficient and economical use of allowecl wastewater discharges.
Maintain u Strong E►np/iasis on 1titeriiul aitd E'xterr:al Cominut:ication utilizing the
Public liiformation Officcr and depariment head positions to enhance the quality,
Background lnformatian fpr ,Iune 17, 2006 Retreat, continued
June 17, 2006
Page 2 of 2
timeliness and accuracy of internal dialogue and the in.formatian provided to citi°rrens , about city issues, initiatives and work plans. Explore tlie Available Telecoftunui:icatioru Infrastruclure that may be accessed by
public institutians, residents and busincsscs withui Spokane Valley. Council may wish to consider amending the Sprague Corridor goal to reflect the current
holistic approach rather than phased approach. Council may also wish to consider
revising or Eliminating the telecommunications infrastructure goal.
AL-enda Item # 3: Business Plan Temnlate
All Departments will bc putting together a business plan. They w711 ]AOk at any known
trends to address in the next 5- 6 years. The attached draft business plan teinplate is
provided for discussion of th.is prdcess. (See uttachment #1)
The Deputy City Managcr (17CIv) function was used as the sample department. "1'he goals
and strxtegies described are fictional, and created simply as illustrations. They depict
" three tyges of goals/strategics: 1) one that has an ongoing financial impact, including the
addikion of an FTE; 2) one that has a one-time financial impact; and 3) one lhat has no
financial 'unpact.
Aeencla Item # 4: Updated Financial Forecast The purpose of this item is to rEView the latest revenue anci exPenditure projections for
thc General, Street aud Capital Funcls for 2006-2011. We do tlus to identify fi.nancial
problems that may be on the horizon. This allows us to be better prepared for these
problems. (See Attachment #2)
Agenda Item # 5: Jniot :Planninv,
Coun.cil.member Rich Munson w111 lead a discussion on joint planning issues.
Attachments:
1. Agenda Itcm # 3: Draft Business Plan Template
2. AEenda Item # 4: Updatcd Financial Forecast
3. Iaformation Only:
a. Work Plan Update b. Annexation Approachcs
~
O CffY COUNCTL B[DGET GOALS FOR k'Y 2006 ~
1. llrat# a well-defined Street NUsterplxn, witlk Funding_0ption.s, that ideirytifies the
current coitdition of city streets and ri~commends appropriate iinprovements and maintenance that
preserve the value~ ancl slructural integrity of the, tocat transporkatioii system, 2_ Znitia#c #hc Tirst Fha.ee of Ehe Sni•atrac Cnrridar Revitalization Planniug between
University and the freeway by coiitracting with a consultmit to desip a straEegy tha# would
strengEhen tlie economic viabili#y af the corridor,
Continue lrloni#urine Signific$nt Wastewater rssues inc[udij)g govcrnance of
wastewater facilities, enhanced ci#izeii awarenoss of options for the future and ptlrsutt of Ihe most
eflicient and eco~noinical uso of aIlowed wastewater d ischarges, -
4, iMain#ain aStrauLY-FmnFiasis on Inter[ial and External Communieateon utilizing the
Fublic Jn.foXmalion Officer aiid departmeiyt head positions w enhance tiie qua]ityF; time liuess and '
acc uracy of internal dialogue and the intormation provided ta citiaens abouk 6 ty issues. initia#ives ~
and vvork plans_ .
0
5_ Exuiore Ehe Available Tclccnmniunicatioies Iafe~wastrac#ure and that ir,ay be accessed
by pubiic iiistitutions, residents and busin2sses within Spo[cane Valley-
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2006 .
Business
Plan
City of Spokane Vallcv 2006 Business Plan
Strategic Service Delivery Areas
The City of Spokane Valley govemment has been divided into six core strategic
service-delivery areas that are further broken down into specffic functions
(departrnents). The six areas will be responsible for developing a mission
statement that guides all the departments that operate within the strategic area.
Departments within an area may be further divided into program areas. For
instance, legal is a department of the operations and administrative services but
legal may be further divided into specialized areas such as litigation, legislation,
contracts, and code enforcement.
Figure 1. Core Service Areas and Respective Departments
op.r.na►s
Enecutlw Comrtxmlty 3 Parks Publk
a ; DwMopment I Administradve a I garyty PuDlic Works
Legisl~dvt ~ Senkes Retreation
- ~ - - - - •
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~
• _ ~ ~ - • -t- - -
I City Counal I Building I Depub Gty Mpr- I ~+Vuatica I I Animel Control ~ CaPifal Projects
CKy Manager Code Eniorcement ~ Human ReSOUrces CenterPlxe Judicial Syslem DeveWPmerrt
Ctty Clertc PFanninq PuWic In(ortnatlon ' Park Law Enbrcemrit ' Roed MainL
legal I I Finence Mai^tD^ance ' Jai Systam Traft
Recreation Stomnvater
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City of Spokane Vallcy 2006 Business Plan
0 Departmental Business Plan
Each strategic service-delivery area is divided into muttiple departments that
perForm distinct functions. For example, Planning and Community Development
is comprised of planning, building, and code enforcement.
Each strategic area encompasses a general area of service delivery while the
departments within provide a specific service to the customer. The departments
work closely together under the direction of the manager of the strategic area,
coordinating efforts to serve the mission of that area.
The following pages will start with each strategic area supplying a mission
statement that states the purpose of the strategic area as well as what the future
accomplishments will be while reflecting the values of the employees providing
the service.
Each strategic area section will then identify and define each depar-tment within
it. Each of those departments will, in turn, create a departmental business plan.
The first step in the departmental business plan process is a description of all
program areas the department is responsible for.
O Next, an or9anizational chart shows the hierarchical makeup of the department.
The departmental plan will then identify, measure, and show trends of woricload
measurements. Workload measures illustrate input into a department such as
the number of code enforcement complaints received.
The plan then lists departmental accomplishments for the previous year,
assessing progress on earlier goals and highlighting other significant
achievements.
Accomplishments are followed by goals for the current year and a list of citywide
beliefs, values, standards, and goals that these departmental goals relate to.
In order to ensure that the goals are achievable, deparfiments will develop
strategies to allow the pursuit of departmental objectives through to fruition.
This step is followed by the identification of perFormance targets that determine
the effectiveness of strategies employed.
The departmental business plan is concluded with a listing of the previous year's
goals, strategies, and performance targets contrasted with actual performance
measurements to determine how successful the department is in-meeting rts
ci goals.
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City c►f Spokane Valley 2006 Business Plan
Citywide Business Plan
Once all departmental business plans have been completed, they will be
compiled in the citywide business plan. This business plan pulls all the functions
of the City together into one common purpose - to achieve service-d e livery goals
through resufts-oriented government.
The business plan process begins by building on the foundation of core beliefs,
values, customer service standards, and the vision statement. All the sources of
internal and external input available then flow into the Council's development of
budget goals.
Working within the confines of the adopted budget and according to the Council's
budget goals, strategic service-delivery areas coordinate the development of
departmental business plans that employ strategies to achieve specific service
goals. Results are then measured based on established perFormance targets.
While the business plan process involves many complex steps, the process for
achieving resufts-oriented government can be boiled down to three steps: plan,
measure, and monitor.
Planning is the strength of government and is vital to ensure future community
needs can be met. Planning is continually taking place in the City in areas such
as transportation improvement, finance, parks and recreation, and the ongoing
comprehensive plan. These plans flow into strategic goals of departmental
plans.
Once the plans are in place and steps are taken to carry vut these plans,.
measurements are taken to asses the City's perFormance in the execution of
these strategic plans. Measurements can be assessed through electronic data
gathering or through report cards provided through citizen surveys. The business plan is not a once-a-year process but rather it is continually being
monitored and refined. Departments meet monthly to assess measurements and
maintain focus on their goals. Employees let the City Manager know how things
are going at the customer interaction level while citizens let tfie Council and
Mayor know how strategies are working "on the streets."
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City nf Spokapc Valley 2006 Business Plan
~ Figure 1. Business Plan Process
~
citvwida
~ V'ision Statement, Crore Beli¢fs, Values, Customer Service Standards
f=mal Inoul
Lunch wJ Ciry Manager
Employee Survey _ ggternal inout
Intemal Customer Survey
CTR Survey Cilizen Sunrey
pemand Malysis Comment Cards
Comprehensive Plan ~ - F3udAet Goals I Focus Groups
Transporiation Plan I Customsr Correspondenoa
Fnancial Plan
Audits ~ - PertormanoQ Anaalysis S91c Areas
, Lagislative
Parks and Reueatlon
Plannin 8 Community novetopment
Operotions 8 Adni9nisUative ,
I'ubUc Safefy
PubCc workN
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v
~M,tmental Byainess Plara
A4lssion Statemcnt
Goals
~ S[rategies
Perfocmanoa Targets
Perfartnanoa PAaasurement and Malysi5
. ~
. -
CltywiQG Buslness eLqa
Encoanpasses all of Abovc Items
Figure 2. Process for Results-Oriented Government
PLAN MEASURE MONITOR
Comprehensive Plan Business Plan duarteriy Reportfng Budpet Process Perfarmaroce Measures Lurvch vrith thQ City Manager
8-YR TranspoAation Improvement Plan Customer Satisfaction Survey Conversa!(ons with fhe Community
8-YR Financial I'9an Customer Gomments
Parks and Recres6on Master Plan
Focus Groups, '
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City of Spokane Valley 2006 Business Plan
Department: Deputv Citv ManaQer
Overview - - ~
The Deputy City Manager (DCM) serves as the Chief Operating Officer of the
City, with the majority of department directors reporting to this position. In
addition to this role, the DCM runs a department within the Operations and
Administration core senrice-delivery area. This department serves as the voice
of the City, with the receptionist serving as the first point-of-contact for most
customers, while the public information officer puts the image of the City out to
the public and senres as the line of communication between the City and the
public via the media. Contract administration is also performed out of this
department, with $18 million in service contracts with Spokane County
administered by the administrative analyst. There are finro administrative
assistants that provide support not only to the DCM. but to all areas of the City on
an as-needed basis.
Description of Programs . 1. Operations Manaaement - Provide interdepartmental coordination and
assistance; oversee city work-plan.
2. Contract Manaqement - Negotiate service agreements; review charges;
audit usage; utilize managed competition; and address customer
concerns. 3. Reception - First point of contact for citizens; greet customers; answer phone calls; process mail; process business license applications; process
animal license applications. 4. Public Information Officer - Issue press releases; respond to reporter and
citizen inquiries; create City displays and documents; provide
communication support to departments.
6-Year Plan Summary
Accountability and openness have always been traits the government of the City
of Spokane Valley has pursued. Providing consistent notice to the public and
involving citizens in the decision-making process are hallmarks of successful
govemments and traits that will be synonymous with the City of Spokane Valley.
To this end, the city has identified elements of a community communications
program that will keep the citizens educated and informed in regard to
government projects and issues.
Starting a large city from scratch is a tremendous challenge, but a challenge that
affords great opportunity. The City leaders have always envisioned a lean and
efficient govemment that cultivates value versus growing a bureaucracy. The
City has continued to utilize the most economical means of providing service to
its citizens, in many cases contracting with Spokane County to provide services.
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City of Spoksne Valley 2006 Busincss Plan
As the contracts continue, it has become necessary to ensure accuracy of
charges and provide ease of administration. City staff has undertaken the task of
negotiating with the County to re-work existing service agreements so that there
may be more consistency and accountability.
When the City of Spokane Valley incorporated, the govemment also accepted
the responsibility of being an environmental steward of the community, I
participating in the state's Commute Trip Reduction Program. City employees
took a sunvey in 2004 that served as ihe beginning baseline to judge future
progress in eliminating single occupancy vehicle (S01n trips and reducing
vehicle miles Vaveled (VMT) during commutes to work. In 2006, City employees
will take another survey to see if they have achieved the goal of reducing SOV
trips and VMT by 15% sinoe the original survey. Surveys will continue to be
administered through 2016, when the goal will be a thirty-five percent (35%)
reduction.
Goal Summary
Goal 1: Implement initial elements of Communitv Communications Proqram
including: create quarterly newsletter updating citizens on City news,
activities and programs; establish Speakers Bureau and schedule
regular engagements on critical topics.
Goal 2: Negotiate model service aQreements with Spokane County.
Goal 3: Conduct commute trip reduction survey and attain goal.
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City of Spolcane Vallcy 2006 Business Plan
Detailed Goal List
Goal 1: Imalement initial elements of Communitv Communications Proaram
includinq: create quarterly newsletter updating cfizens on City news,
activities and programs; establish Speakers Bureau and schedule
regular engagements on critical topics.
Timeline
71112006 -1 2131f2011 .
Community Communksflons Prosram
2007 2008 2009 2010 2011
1f112006 12l31J2011
Staffing Impacts
Goal 1 FTE Total by Year
2-0-
1-5
~I FTE 1.0 . ■ Additional FTE ~I
❑ Existing FTE ~
0.5 '
57:
0.0 -
2006 2007 2008 2009 2010 2011
The Public Information Officer will direct this effort. If approved, a Public
Information Assistant will be added as a.5 FTE in 2007 and increased to
1.0 FTE in 2009. The assistant will help prepare and distribute the citizen
newsletter and newspaper insert, revise and distribute city brochures and
flyers, maintain the City's web site, and arrange public information forums.
Budgetary Impact
' zoog I 2007 1 2008 1 2009 1 2010 1 2011 1 Totai '
Salary $ - $ 22,2T7 $ 23,391 t 49,120 $ 51,576 $ 54,155 S200,519
E-mail Distribution 600 624 973 1,012 1,052 1,095 5,356
Newspaper Inserts - - 5,711 5,939 6,177 6,424 24,252
Speaker 2,040 2.122 2.206 2.295 2,387 2.482 13,531
Total i 2,640 $ 25.023 S 3Z,281 = 58,366 $ 61,192 = 64,156 $243,668
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City of Spolcane Valley 2006 Busioess Plan
msnm~
Relabes to tlhe following citywide values, customer service standards,
and Council goals
o Citizen participation in the decision-making process
o Maintain a Strong EmQhasis on Internal and External
Communication utilizing the Public Information Officer and
department head positions to enhance the quality, timeliness and
accuracy of intemal dialogue and the information provided to
citizens about city issues, initiatives and work plans.
o All four elements of the customer service program and the
customer service definition
Strategies
o Meet regularly with department directors to discuss issues that
affect the public.
a Educate and inform the public by creating and distributing
infomnational brochures and arranging public forums.
o Regularly produce an e-mail newsletter to inform subscribers.
o Generate a list of interested speakers to speak to community
groups.
o Solicit community groups to generate interest in speakers.
2006 Performance Targets
o Send two (2) citizen newsletters.
o Register 2000 citizen subscribers to newsletter.
o Conduct two (2) community meetings through Speakers Bureau.
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City of Spokane Valley 2006 Business Plan
Goal 2: Negotiate Model Service Agreements with Spokane County.
Timeline
inrzooa - =vzooe \ vinoos - wsorzoos'~
j Neyotiate and Adopt ' ConveR Geiger, Jail, ; i
Majodh► of Agresmeng and GIs to Mo" 1 ~,....._.J ~,,,,'f,4,_,
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
11112006 12l3112006
Staffing Impacts
No additional staffing is necessary. The Administrative Anatyst, Deputy
City Attorney, and Deputy City Manager comprise the negotiating team.
Budgetary Impact
No additional cost will be incurred as a result of this goal. It is anticipated
that the model agreements will allow for more accurate tracking of costs
for the City.
Relates to the following citywide values, customer service standards,
and Council goals
o Strategic use of public/private and other partnerships
o A Can-Do attitude on the part of City employees, and fair and
consistent interpretation and implementation of regulations
o Assessment and Improvement - Component of the Customer
Service Program
Strategies
o Review original service agreements and identify areas for
improvement.
o Develop model language that is used consistently through all
agreements.
Performance Targets
Adopt and execute twelve (12) new service agreements.
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City of Spokane Valley 2006 Business Plan
MMMMM
MMMMMMM
Goal 3: Conduct Commute Trip Reduction Survey and Attain Goal ~
Timeline
occ Zooa occ 2ooa oa 2010
CTR Survey CTR Survey CTR Survey
I
Lceker Room~
~COflsttuCtlOf11
2007 2008 2009 2010 2011
11112006 12/3112011
Staffing Impacts
No additional staffing is necessary. The Administrative Analyst currently
serves as the Employee Transportation Coordinator.
Budgetary Impact
i 2006 1 2007 1 2008 1 2009 1 2070 I 2011 1 Total Locker Room Const. I i - I $ - I $ - I $ 70.000 I$ - I $ - I $ 70,000
We have planned to include an employee locker room in the new city hall
to accommodate bicycle and pedestrian commuters and increase
participation in the Commute Trip Reduction program, helping to achieve
the 25% trip reduction goal in 2010.
No other budgetary impact is expected. Survey forms are supplied by the
County Commute Trip Reduction (CTR) program. Surveys will be
conducted during normal departmental meetings.
Relates to the fvllowing citywide values, customer service standards,
and Council goals
Focus on the Future - Stewardship of land and resources, such as parks,
recreation, and natural areas
Strabegies
o Utilize and promote County-wide CTR campaigns.
o Conduct employee recognition events in coordination with pledge
drives.
~ HNIMMEMIN MMMM IMMMM ~
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City of Spukanc Valley 2006 Business Plan
o Provide CTR orientation to new employees.
o Conduct monthly e-mails illustrating tfie benefits of using commute
alternatives.
o Plan to include employee locker room in anticipated new c'rty hall.
2006 Performance Targets
Per state law, the City has a 2006 goal of reducing employee single
occupancy vehicle (SOV) trips and vehicle miles traveled (VMT) by 15%
from amounts reported in the benchmark survey conducted in 2004.
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City of Spokane Valley 2006 Business Plan
Deputy City Manager Summary
.
Organization Chart
Deputy City Manager
Assistant -
- - Executive
I I ~
Administralive Publoc
AdministraGve Receptwntst Assistant Irrformation
Analyst (F loater) Off~cer
Public Infortnation
_ Assislanl
(Futuro) .
6 Year Schedule Summary
~ Tssk Name 2006 2007 ~ 2~ ~ ~10 ~ 11
o+oto~o~o+ ~oawo+a:osao~o~oswoioJIoaoao+moaa
~ Community Communication Program
County Model Service ~
Z Agree+nents _
3 Commube Trip Reduction ~
Survey ~
6-Year Budget and Staffing Impact Summary
I
2006 1 2007 N 2008 1 2009 I 2010 I 2077 I Total ~
BudgetarX Impact $ 2 640 I $ 25 023 1 $ 32.281 $128 366 1 $ 61.192 I $ 64.156 1 $313,658
Total FTE Count ` 6.6 I 6.9 I 6.5 7.6 I 7.0 M 7.0 1
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City of Spokaac Valley 2006 Business Plan
Deputy City Manager FTE Forecast
I
7.0
6.0
5.0
FTE 4.0 •Additional FTE
3-0 O Existing FTE
2.0
, 1.0
~
0.0 -
2006 2007 2008 2009 2010 2011
Performance Measurement and Analysis
Prior Target Prior Actual 2006 Target
Adopt twleve (12) model service agreements NA NA 12
15°k Reduction in SOV trips and VMT for CTR NA NA 15%
Issue two (2) citi2en newsletters NA NA 2
Enroll 2000 citizen newsletter subscribers NA NA 2000
Conduct two (2) Speakers Bureau meetings NA NA 2
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0 O
City of Spokane Valley
Multlyear Financial Plan - General Fund - Problem Statement t!'I
5-30-06 ,
. 6-7-06 versaon
4006 2007 2008 2009 2010 2011
EBtimate . E&timate Estimato Estimate Estlmale Estimete
Ganaral Fund Revcnuos:
Snlees Tax $ 17,340,000 $ 17,686,800 S 78,040,536 $ 18,401.597 x$ 17,600,Oq(] S 17,952,OU0
PropertyTax $ 8,281.000 $ 8,583,810 S 0,709,648 S 8,857,544 $ 9,146,917 S 9,330,30E ,
Gt3mbding 'I'ax $ 910,000 $ 910,000 S 910,000 S 825,000 $ 925,000 S 925,000
Leacehotcl Cxcxse Tax $ 9,000 $ 9,000 $ 9,000 $ 9,a00 $ 9,000 8 6,500
Franchise FeesfBus. Reg. $ 717,000 $ 724,170 $ 731,412 S 738,726 $ 746,113 S 753,574
SfateSlujredRevenues $ 1,121.000 S 1,121,000 $ 1,149,025 $ 1,177,751 $ 1,207,195 S 1,237,375
. Service Fces $ 1,450,UD0 S 1,45U,000 $ 1,450,000 $ 1,450,000 3 1,450,000 8 1,45Q,000
'
Fines 8 Forfeitures 3 1,250,000 S 1.25o,000 $ 1,250,000 $ 1,250,000 $ 1,250,000 a 7,300,000
Recxeation ProQram Fecs S 345,516 S 348,971 $ 352,481 $ 355,985 $ 359,545 $ 363,141
Interfund Transfars S 80.000 S 85,600 $ 90,73G $ 86,180 S 101,95i $ 106,068
Invastinant Interesi 8 250,000 $ 250.000 $ 252,500 $ 255,025 5 257,575 $ 260.155
Carryaver from prdor yr S 7,000,000 $ 1,319,629 $ 2,817,335 $ 3,871,574 8 3,376,565 $ 278,207
Tatal General Fiind $ 38,753,516 $ 93,738,98U $ 35,922,659 $ 37,487,933 $ 38,431,861 533,972,401
Genoral Fund Expenditures: Legislative $ 304,287 $ 322,523 $ 345,100 $ 369,257 $ 395,105 $ 422,762
ExeCUtivo 8 LGgistative $ 470,105 $ 517,118 S 553,314 $ 592,048 $ 633,489 $ 677,033 .
, PualfcSafory $ 17,173,000 $ 18.246,040 S 19,706,587 S 21,283,114 a 22,9115,763 $24.024,624
Depuly City 69anaget $ 519,000 $ 570,900 S 610,863 S 653,623 E 639,377 $ 748,333
Fnance $ 518,885 3 568,585 $ 608,385 S 644,689 $ 690,031 $ 738,333
LCgal 8 263,750 S 290,125 $ 310,434 S 329,OG0 $ 352,094 S 976,741
Wurrsan Resaurces S 161,120 S 177,232 $ 189,638 S 201,017 $ 215,098 S 230,144 . .
Pubfio Works S 880,192 S 1,078,211 $ 1,153,686 S 1,222,907 $ 1,398,511 S 1,000,106
Planning S 1,195,000 $ 1,565,000 $ 1,265,000 $ 1,340,900 $ 1,434,763 $ 1,535,198
• FlUilding $ 1,040,892 $ 7,144,981 $ 1,225,130 $ 1,298,638 $ 1,389,542 S 1,486,810
ParksAdmin $ 847,703 $ 032,473 $ 997,740 $ 1,057,611 $ 1,131,644 S 1,210,859
Recreatfon $ 199,475 $ 219,423 $ 234.782 $ 248,869 3 266,290 S 284,930
Aquatics . $ 299,021 $ 329,913 $ 353,007 $ 374,187 S 400,381 8 428,407
Senior Center $ 69,269 $ 76,196 $ 81,530 $ 86,421 S 92,471 $ 98,944
CenterPlace $ 438,208 $ 482,128 S 515,877 $ 546,829 S 585,507 $ 826,065 7rensfer to Street Fund $ 2,000,000 $ 300,000 S 900,000 $ 500,000 S 500,000 $ 400,000
Transfer to Cepitnl 3 754,000 S 300,000 S - $ 360,000 S • b - '
Transfer to Civic FacUitios 3 600,000 S 400.000 5 400,0D0 3 300,0130 $ - $ - .
-
Transfer to Serv. Levcl S 2,105,U00 S - S - 3 - $ - $
Generql Governmont S 2,500,000 S 2,700,000 $ Z600,000 3 2,700,000 E 3,074,000 a 3,160,(H]U ,
Total General Fund 32,433,887 70,821,645 37,051,079 34,109,368 38,153,055 38,670,088
Carryover to naxt yr 11„719,629 2,917,395 _~1871,574 3,378.585 278.207 (4.697,687)
Less Corrstent fund bnl. $ 5,ODO,U00
x Law ant. salas tax surcharfle ends altor 2009
O O
Street Fund - Problem Statement #2
May 30, 2006
2006 2007 2008 2009 2010 2011
Estimate Estimate Estimate Estimate Estimate Estimate
Street Fund - #2
Beginning Fund Bal $ 3,900,000 $ 4,420,000 $ 2,958,244 $ 1,139,548 $(1,464,645) $(4,485,172)
Transfer from General Fund $ 2,000,000 $ 900,000 $ 900,000 $ 500,000 $ 500,000 $ 400,000
Motor fuel tax/mi isc. $ 2,020,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 $2,100,000
$ 7,920,000 $ 7,420,000 $ 5,958,244 $ 3,739,548 $ 1,135,355 $(1,985,172)
Expenditures 3,500,000 $ 4,461,756 $ 4,818,696 $ 5,204,192 $ 5,620,528 $ 6,070,170 Ending Fund Balance $ 4,420,000 $ 2,958,244 $ 1,139,548 $(1,464,645) $(4,485,172) $(8,055,342)
` 2006 light weather year _
0 ~
City of Spokane Valley - Capital Improvement Program Funding
Problem Statement #3 -
May 30, 2006
~ Yearl 2006 1 2007 1 2008 1 2009 1 2010 1 2011
RESOURCES:
ARTERIAL ST FND s 857,000 $ - $ - $ - $ - $ -
CAP PRJECTS-REET S 3,266,000 $1,000,000 $ 1,000,000 $1,000,000 $ 900,000 $ 800,000
SPEC. CAP PRJECTS-REET $ 3,400,000 $1,000,000 $ 1,000,000 $1,000,000 $ 900,000 $ 800,000
ST BOND $ 1,000,000 $ - $ - $ - $ - $ -
PARKS CAP. IMPRV. FUND $ 1,300,000 $ -
- IPIVESTMENT EARNINGS $ 200,000 $ 100,000 $ 50,000 $ 25,000 $ - $ -
SPOKANE COUNTY $ - $1,600,000 $ - $ - $ - $ -
PARKS GRANT $ - $ 200,000 $ 100,000 $ 100,000 $ 180,000 $ - '
. S70RM WAl'ER DRAINAGE $ - $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 611,000
STORM 1NATER STREET PROJECTS $ 179,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000
GEN. FUND $ - $ -300,000 $ - $ 360,000 $ - $ - ,
TOTAL RESOURCES $ 10,202,000 $ 4,700,000 $ 2,650,000 $ 2,985,000 $ 2,480,000 $ 2,361,000
EXPENDITURES:
DEBT SERVICE PYMTS $ 186,000 $ 186,000 $ 186,000 $ 186,000 $ 185,000 $ 186,000
PARKS $ 1,300,000 $ 2,550,000 $ 500,000 $ 500,000 $ 580,000 $ 100,000
CITY-NON-STEP ST PROJTS (303) $ 111,244 $ 91,000 $ 54,000 $ 180,000 $ - $ - .
C17Y-STEP PROJCTS (303) $ 919,947 $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ -
STORM WATER FACILITIES $ - $ 350,000 350,000 $ 350,000 $ 350,000 $ 611,000
STORM WATER ON STREET PROJECTS ` _ ' " • »
RESIDENTIAL PRCSERVATIOId PROJ. $ - $1,000,000 $ 1,359,000 $1,300,000 $ 1,540,000 $ 1,200,000
GRANT FUNDED ST. PROJECTS (307) $ 1,583,737 $ 546,000 707,000 $1,624,000 $ 1,643,000 $ 2,316,000
CON7INGENCY $ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000
TOTAL EXPENDITURES $ 4,250,928 $ 5,573,000 $ 3,606,000 $ 4,590,000 $ 4,749,000 $ 4,513,000
CARRYOVER TO NEXT YEAR $ 5,951,072 $ 5,078,072 $ 4,122,072 $ 2,517,072 $ 248,072 $ (1,903,928)
" • Stormwater expenditures for street projects have been included with the street projects
Annual Projocted Shortalls
May 30, 2006 Problem Statements #1, #2 8 #3 2006 2007 2008 2009 2010 2011
Shortfalls:
#1 General $ $ - $ (4,697,687)
#2 Street $ $ (1,464,645) $ (3,020,527) $ (3,570,170)
#3 Capital $ $ (1,903,928)
Total $ - $ - $ - $ (1,464,645) $ (3,020,527) $ (8,267,857)
f
S#' OF
o llane
Va le
,;,oO Annual Work Plan for 2006
~Ilirc' 2 i)i)1L 11 ?t Ir7t
Operations & Adnlinistrative Services
Public Works
Police
Parks & Recreation
Commwnity Development
2006 Budget Goals
The 2006 budget reflects the distribution of resourres consistent with the Council'ti
dettirminadon of core services priarides. The following goals represent just the verv broad
areas of concentration important to the well beinR of the community.
Draft a well-defined Street Master Plan, with Funding-Optionst that identilies the rurrellt
condition of city streets and recommends appropriate improvements and maintenance that
pre~rve the value and structural integrity of the Ioral transportaNon system.
IniNate the First Phase of the SQraLrue Corridor Revitalization Planning between University
and the freeway by contracting with a consultant fin design a strah.~, that would strengthen
the economic viabilitv of the corridor.
Continue Monitorin Si ''cant Wastewater Issues including governance oE wastewater
facilities, enhanced citizen awareness of optiorLS for the future and pursuit of the most efficient
and E~conomical use of allowed wastewater discharges.
Maintain a Strong Emphasis on Internal and External Communication utilizing tlie Public
Information Ufficer and department head pasitions to enhance the yuality, timeliness and
accuracy of internal dialogue and the informaHc►n provideci to citizens abc,ut rity issues,
iniciatives and wark plans.
Explore the Available Telecoaununications Infrastructure that rrav Lx- acce4se.~~i bv puk.ilic
institutions, residents and businesses within Spc►kane Valley.
~
Drnft a Rcll-defined Strcet Master PI9n, with Funding Untians, thal identifies thr current conditiun
of city stn;ets and mcummends appmpriAie improvements and maintenuncc that ptcnserve Lhe valuc and
strustuml integrity of the local transportation system.
Public Works - Tasks and Timeline:
Draft a wefl-ttefined Stteet Maste► oroa ot oa ot as ot oe
P.tan, w/th Furiding Opt(otts :r ro v ,,v yr; 4,r ,tia ~sac 'ILr T r~:r o~e
1 Hire Cansultant
2 Keview SUeet Conditions
3 Develop Projects and Esiimate Costs ~
- - -
Initixtc t6e First 1'hasc of the tinraguc Corrednr Rcvitat'rr.aN4n Piannine betwecn Uni~~ersity and the
fn~eway by contraciing with a corsultant to desi~!n a strategy thnt would siren~;then thc Lconomic
viabilitv
uf thc c orridor.
.
Community Uevelopment - Tasks and Timeline:
ltiaro the Ftrst Phase ol the Sprogu Or ns ol ue oIoa wM
Cortltlor Raytfalttat/on P/annfnq f~R Fso ~~r Apr w,r fn ,,W 41 Ssa 0.s
j 6eu:rc GonsuiE3nt Servt~s -
~ Commurnty Involvement
I:
Design Altematives •
Inltiate Impiemeniaban
6 Finanpng Pretesred Altematiwe
~
FConti,nue Monitorinp Sigmifi cant Wastewatc~' lssues including ~,ovrrnance of wastew3ier tas;ilities,
citi•r.c-n awareness e►t~ uptic~ns tor t}ie futun: and pursuit of the mcist efficient and econoaucal
wed wastewater discliarges.
Public Works - Tasks and Timeline:
Continuo Masfroring Signf!)csnt `'i 00 07 4e `j °i C`
IM~~ta~~vntor ttsurta rw. j.~+ w► ~m ,ru ~.a ~c cti, nft-
,
and iS5tiC5
Maiatain a Sh-ona Fmnhusi.q on lnternal und F.Yternal ('o unication ulilizing the Public
Iniurmation Of~iccr an~! department head gositions to enhance the quality. timeliness and aecuracy of
intcrnal dialogue and thr inforniatiim pravided to citizens atxout rity issucs, initiatives and work plan5.
Oprrations and Adminititrative Services Tas1cs and'fimeline:
MaJntain a SUong Fmpha+eis on y'''s 0200 0308 ~ 0406
Intornaf and Frhma! Comrtrunlcetio , F~ PAII Moy E" Ad I A-g I S-p I ocf Ew:,, Dec
. Famiai:Zc- Puti4C intursnatlOr
and Procedutes
Revise WebsRe
Develop & implement standards tor -
City puWicatirons b use af Ctty logo
pevelop City Newsletter for public
distnbution
Support pubbc mlomiaGonl'involvement
efforb on SpraguelAppleway Corridor
wbarea plan
Community DeveIopment Tasks and Timeline:
a, :o w
oa cs a a cw .
Al~lntaln a Sdong EmpA~eafs on
lrrtsrnrl and Erterr►+! Communlsatfan ~-s Am w+v 04
c:cr,tinue updaLng b uthLzing PLUS1
~ P1;;SM eystema
4 Formalrze caorQtnation w/ Fre, Watsr
- . Dietricts. SRHO & QOE
ri Particrpate in professional and trade
c rganizationslsymposie
4 Nahwork with tocaJ jurisdlcUOns tn
d•_vebp unitorm sfandards
3 tritiate intetaclive G!S mapping
mrnugh Google Earth
~ Puotish perm►t infortnadon on website.
Ucdatei weekty
4
E;gglore the Avaitable Telccommunications Infrastructure that may be accessrd by puhlic I
institutions, residents and bwinesses within Spulcane Yalley.
Operations and Administrative Services Tasks and Timeline:
.
ExAlorntAeAvallabfa orpo Q2 06 034:4 O+Gd
Teiecommuntcat;orrs mfiastructura iWAr JWh Al ~
l, N4 SeA Dd
" Provide sfaff support on CouncA
directives
Meet with Eco~tamic Deveiopment ~
Counal re. current status 8 needs
Meel with areawide agencies re:
current status 8 needs
I Explare reglonal networlc capabilities ,
Police Tasks and Timeline: I
Exprvre rho AvarrQare '"s `'2 O.
Talrcnmmunicattons lnfrostructure F,e wr ac- Wr ~~rr _v) AV s+e ca
E:=~~t~l~sh. U~Si~rl d=~J i~1(iictT~~hl a
n.ulG-year multi-jurisdicUonal plan that
1 addresses a regional partnership for a
1
catai communicaUons Infrastructure
r_ u,1d-out
Analyze current and projected comdors
f i i r best use of wireless
2 :cmmunicatlans for mabile data
,3mputers (MDCs) and other
computer-related cammunications.
5
Citywide Obj ectives Promoting the Key City Value of Excellent Customer Service
Citywide - Tasks and Timeline:
a r o~ ~a ua at oo
Customer Sarvfa*
,1p F/Q Wr Ao AR?p 1an Jil1 Aiq 14p C-c! Atcv ,hrc
~ Finalize Gustomar Service Pcogran'.
and implemeni 1 st year objeccrves
Condud employee Customer Service
Training, focusing on cammunkation ~
and teamrmric
Create an IntaMepartmental team to: I
Develop a recormnended intemai
custnmer servke standard; and
Fleah out the camponents of the draft
Customer Service Ptogram
UperaNons & Administrative Services - Tasks and Timeline:
c, Da tw 03 c3 •w o+ ~
Cust+omarServict
att i+d MM A" l.d' AW 5.9 W okv
Greate and ins;itute a qua;terfy
customer senrice report to descnbe
re4ated adivities and decisions
Streamline business registration
applications ,
Police - Tasks and "fimeline:
af m oz tm Q.1 oe 0400
Customqr Ssrvico
,lon lyR Adar Apr 14y :un AO Ao5i 5%' Ott Aio+• Lbc
Nurture and enharctj commun,tj
volunteensm and involvement in
progtams such as SCOPE,
Neighbort►ood Watcfi, Resecves.
Cadets, eic.
Inuease opportunities for appiicabie
2 enipioyee career deve{opment within
the agency.
(i
1
Promoting the Key City Value of Excellent Customer Service - coii't
Community Development - Tasks and Timeline:
e$ te Qa wr oi x a ad
Custairrer Savlce
.~#A ritN MA► A:r We tL^ Ju/ ~4q4 C►.S Ov_ ~Ov DoC
Eltminate internal botilenecks cn
development raview proces9es I
Provide advance notiae to aontradors
of updatas irt Code requiremeMs
Cor►dud quaft" aurvey to identify
amas for improvement I
Business Plans Initiafive
Citywide Tasks and Timeiine:
at :+e c: a+ 0308 G+ ae
CrWte a bl,qL- i-Aar Crty 8a5+'rscs3 Plan
f~ y,. t~r ,Ln ,w+ r~+ aa nr. ~c
Resvarch rncxiala ancl create
Departmentel template
Periorm demand anaiysis and work
dfstributbn aneJysis on lhe buikiing permit -
ceMar for departmenfs pian
departmerrta draft business plans basecl I -
on fureseeable operatlonel needs
IQentify performance stanGards and I
measures for Clty business fundions
Present drafl Business Ptan to City
Councll
Incorporate Mancial impacts of Business
Plan into draft straGegic financiat ptan and
2007 Budget for review
Finallze City Business Plan I
Examine Right-o4-Way process, per(oRn
8 researr,h, provide tnfirmation to ad-hoc
corTxruttee
7
Department Objectives '
Operations & Administrative Services
Contlnue to deve/op Human df ;n o; od 03 tV :s,It
Rmoyrcaa tu»ctlon withrn tRo
organlzaNon a.n F.b Vs• Are wp ,hs- .sr ,tip 5aa AY Wv Gx
~ `valuate and revise human resources
r
ate hew empioyee eTTat-ia
DroC8SSE3
Develop position recruitment checkiist
Z -1 ri r_orporateZustomer ennce an into
3nnual evalua6ans
$ evT~ op~'ucatwn vetopment
-NSSipns fqr em lo ees
~ Dve op and imp ment procsss to
review job cfassfications
Gi Oif t~'? Qd C3 :Yi C~ L1d
Canttact Adnrlnlstratiaft
II.'t Fal: L4V %-G• ~rr' A:~ ~h► C=~ hor Ar_
Evatuate regiartal animal control ptan
Formalize managed competition
program and identify steps to use in all ~
service departments
Continue to negotiate cable franchise
NegotiaUng County Contracts - Jail,
Geiger, Heanng Examiner, GIS
<< i 09 02 a O) 00 m
Osvelop d beg/n /mp/Qmentailon of
Racords Managemen( sysfem F~ FF** I Viw AA, y,oy :M„ A41 A,o ;,.F aY r;C.- arc
~ Final¢e draft policies 8 procedures
2 Create guidelines for implementation
3 Estabtish order 8 timeline for each
Department's conversion
. '
R
~ Public Works
at as a~ os ~ c. ~
Opefatla~s d M&lntenance
;m r,eb M,u Aut uyy ufl jw s~n ocr rw.
Develop six-year Stormwater Capita!
Improvement ptan
Identify 8 reoommend new projects
Draft six-year ptan -
Coordinate signal 14ghts along Argonne ~
corndor
Rece+ve and irtstall new controllers
Conduct training on new cantrollers ~
Implement timing plans
Bid ceitain street mamtenance
activities ~
Bid Iandscape -
Bid sweeping ~
Bid Vactortng _
Award Cantracts
a Flashing BeacoNSpeed Display
Condud/Complete Survey
Order Equipment _
Insteuetion -
Impiementabon ~
8 I Stormwater Regional Manual
Complete Final Draft
dopt tormwater anua y
ordinance
6 Beverty Nills Orainage Improvements
Design Comp{ete =
I
Bld project and award contract _
~ Underground intection control
compliance
Inventory & assessment
I
9
Public Works - corr't ~
I I I
Cap;tq/ Imprvwtrtoni 0106 0206 03015 aas
Jen Feb Mar Api Mey Jurr .hrl .lup Sdo OC 14ov flec
j Update 5ix-'Year i ransportation Plan
, `or Arteriaf Roadways
Identify 8 recommend new projeds ~
Pubiic hearing on draft plan ~
Seek Council approval af plan ~
Submd STP.TIB & olher grant requests
~ Capital ProJects
Valtey Cotridor - Envirortmental
Assessment and preliminary
engineering
Pines/Mansf~eld intersection - c4esign,
ROW acquisition, construction
Vera Terrace - design 8 construction
Electric RR - design & construction
Veradafe Heights sewer projed -
construction
Baricsr Rd. Bridge - design
Distrman Mica rehabilitation - t st Ave -
to Sprague Ave
Barker Rd widening - Boone Ave to
Spokane River - design, ROW 8
construction
Urchard Ave sewer project -
construction
Parks Rd sewer project - construction
-
a - t ve to p eway Ave - -
Runchtist
ilrgonne Kd overlay - indlena Ave !o
Montqnmerv - constnfction
Broadway Ave overiay - Bates Rd to
Sullivan Rd - consturciion
Appleway Ave Recanstruciion -
Tschiriey Rd to Hadges Rd - design,
ROW 8 construction
10
Police
o►~ a2 im :304 c+00
Spokane Vafloy Palice Servicos
}sn FRJ ltOr c:ar tiff.T Jtm :;d Aty SCO OCt l4ov LSwC
Address issues surrounding current jail
1 overcrowding and other criminal justice
needs and impads.
~_'antinue to partner with schools,
2 businesses and other community
F_ntities to address guns, drugs and
yangs
Fstabtish and evaluate a pilot new hire
3 training program that is based araund ~
tile concept of problem-solving
c-ommunity oriented policing
Establish a commitiee to design and
finalize the implementation and use of
a a new department uniform patch that
r"i?s in wrth the poiice department
community identity
5 Continue to discuss long-tern police
services contract optbns
11
Parks & Itecreation 0100 fJ? Osi 0306 N oQ
Rec ros tfon a 1 Op portunl tlea
.Jd~ Feb Ah1r .1pe Ah~r' Jun JUI J1tW 5ep ! tl Ntrr :er.:
Parks 8 He-crealion Master Plan -
Council adoption ~
Uevelop and implement 1st year
riorities
Park land acquisition
Submitted WA Interagency Committee
grant for Greenacres property
5tate land acqucsition along Spokane
River
Identify potential sites
Council deliberations
N egotiationslpu rch a se
n Renovate and Repair Parks
tteconstrucUoNrepair of Mirabeau
Overiook
Paric signage replacemerrt
Browns Park Renovation
F4 Poal ConstructioNRenovations
Resofve operations issues
Determine location
Select architect
Public review
Prelimfnary plan
Council deliberations ~
Final plan ~
Select Contractor
Construction EDEvaluate use of old Seniar Center
huilding
~
l~
' Community Development
0~ 05 %J? QL`. GJ tiJ GJ C4
Spakano Ilallay Development
:An F4C A~11~ Aw wRe ~J~ ~cIQ $p aQ Nt1~ t}R
1 ! ~ir:e;e l;umprLtiens~vr F' an = - -
Finalize draft and public heanngs
p a e ore ine anagement
Pro ram
2 Complete City Un,form Development
rode
Schedule of Rermitted uses and
definitions
Integrate nuisanCe enforcement for -
ROW in Code Compliance
Zorting Regutations
Administrative Regulations
Subdivlsion regulations
Deslgn Standards
ezoning actions to imp ement the
Com rehensive Plan
3 Camplete Hazard Mitigation Plan
Mazard identi bon vulnera i ity
anal sis
Coordina6on af Pian partnerships
Complete Plan draR ~
Public Rerticlpation
+i ~ CDBG Program ImpiementaUon
Earfy solicitadon of iunding requests
6 Obstruction Permit Ad Hoc Committee
13
~ Sli6lZane ,,;vOValley 11707 E Spraguc Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1D00 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org
. . • . . . , , o . ~ .m, , : , _ . •o , „
demorandum
To: Dave Mercier, City Manager; Nina :l7egor, Deputy City Manager;
Mayor Diana Wilhite and members of the City Council
From: - iVlichael F. Connclly, City Attorney .
Cr: 7Vl:arina Sukup, Director of Community Development; Neil Kersten,
Director of .k'ublic Works
Aate: June 12, 2406
~ Annexation - Planninq Considerations
Methods of annexation and basic considerations are discussed in a previous memo
dated February 13th, 2006 and attached as Exhibit 1. Specific steps that should be
taken by the City of Spokane Valley in the next 6 months to preserve the opportunity
for annexation are set forth below. '
The County of Spokane has recently adopted their 20 year population forecast which
identifies an anticipated population growth of 118,879 which is an increase of
- 33,125. Initial estimates indicates that fill in development can absorb a population of
. 22,283. The remainder will require a UGA outside the boundaries of the City limits:
A summary of the population projections is set forth in 'Exhibit 2.
The process followed by the City of Spokane Valley must also frt within the schedule
proposed by Spokane County and the Growth Management Steering Committee. A
copy of Spokane County's tentative schedule is attached as Exhibit 3.
The city should also be aware of is the population allocation outside of the City limits
which is intended for County growth. Currently the population projections identify
population growth of 66,073 persons, without specifically identifying in which area
development would occur. Any development adjacent to the City of Spokane Valley
C/1 that occurs without a joint planning agreement could result in adverse impacts to our
' transportation system and a reduction in the limited sewer capacity available.
1
.
The following steps should be followed: -
1. Specific Annexation Goals and Policies adopted by Council which discuss: when
annexations are necessary and viable, what capital facilities the city would require,
what transportation .LOS and identified transportation projects are acceptable, and
what funding opportunities are available. Our current comprehensive plan
addresses this issue as follows:
LUG-97 The City of Spokane Va!!ey should continue to coordinate
with Spokane County and neighboring cities for adjacent
urban growth areas.
Policies
LUP-17.9 The City should coordinate with Spokane County to ensure
appropriafe service provision and /and development prror to Cify
' annexation. Nlethods to allow for coordination may include, but are
not limited to, execution of an interlocal agreement between the
City of Spokane Va!!ey and Spokane County to.;
• Esfablish gciidelines for development plan review, impact
fees and SEPA mifigation; and • Define service delivery responsibilities, level of service '
standards and capital facrlrty implementation consistent with
the goals and poJicies of this Plan.
LUP-17.2 Through regional planning efforts, the City and County should
ensure that p/anning is compatible with the Cities of Spokane and
Liberfy Lake. LUP-97.3 The City shou/d continue coordinated planning efforts between
Spokane County, appropriafe frre disfrrcts, school districfs and _
water servrce providers to assure managed growth in urban growth
areas. .
More detailed documents from the City of Vancouver and Bellevue are attached
as Exhibit 4. 2. A UGA analysis prepared by the Community Development Department, based . vn criteria set forth in Spokane Countv Wide Plannina Policies (CUVPP) which
allocates our population forecast as follows:
a. Capacity in City. ' b. Capacity in existinq UGAs ~J
. 2 '
~ c. Capacity in County Urban Reserve areas if existing UGAs cannot
accommodate population allocation.
3. Open House(s) to discuss potential growth areas and the UGA/criteria process.
4. Alternative UGA proposals and capital facilities plan updateprepared. by the Community development Department and the Public Works Department
. respectively.
5. Workshop with Planning Commission.
6_ Public Hearing with Planning Commission.
7. Planning Commission's recommendations to City Council.
8. Public Hearing and Decision by the City Council.
9. Recommendation of City Council forwarded to Steering Committee of Elected
Officials.
10. County may require public hearing on city UGA proposals by their Planning
Commission
~ 11. Board of County Commissivners conducts public hearing on UGA proposals.
~i
3
S cr
iC 1, page 1 of 3
P 6koa Exhib
nva11ey
11707 E Sprague Ave Suice 106 ♦ Spakane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org
, . . . . _ . ;e; - . „ . .
Memorandum To: Dave Mercier, City Manager; Nina Regor, Deputy City Manager; Mayor Diana Wilhite and
- members of the City Council From: Mike Connelly, City Attorney
CC: '
Date: February 13, 2006
Re: Annexation - Basic Considerations
1. Tnitiation:
a. I..ANID OW~Ti .F.,'R/VOTER PETTTION YKOCESS(RCW35A.14 and 35.13)
~ i. Owners ornot lcss tlian ten per cent of the acrca;e or nqt less than ten
per cent of the resideuts of the area (non-code cities) sliall notify the
City Council in writinb of tbeir intensions ta commence annexation proccedings.
ii. City couucil sets a datc to accepf, reject or modif~, the proposal.
iii. If accepted a pedtion is circulated ancl must be signed by owners of a
majority of the acreage and a majority of the registered votcrs.
iv. Ifi'thE 1'etition is certified a Public hearing is hcld and the city council
signs an "Lrtent t0 Annex" resolution.
v. Notice of Intention is I:hen filcd with the 13owidary Review Boazd, a
decision is made, and if the decision support.s the znnexakion the
mtuucipality adopts an ordinance effectuating the change.
b. FLEC 1'ION PR.OCESS FOR CODE CITIES, INYTIATED BY VOTERS
(RCW 35A.14.110) i. A pelition is submitced by not less lhan 10 percent of the registered
vroters in an area. 1Psufficient the City Council, within 60 days shall
accept the petition.
ii. Onc,e approvect the petition is filed vvitli the Board of County
Commissioner. . •
iii. A notice of intention is then filed Nvith BRB. If approved by the 13R.B
_ the decision is senl to the affected municipality. Thc City then
requests the cotmty auditor to set the matter for a special election. If a
majority vote in favor; the annexation is approved. (lndebtedness must
Exhibit 1, page 2 of 2
:
be approved by 60 If approved the City Council adopts an
. ordinance effectuating the change. '
c. ELECTION YROCESS FOR CODE CITIES,1'NITIATED BY C.iTY
COLTNCI'L (RCW 35 A.14.015-110.) .
i. City Council adopts a resolution called for an election to be subcnitted
to the voters. ,
ii. City Cotuicil files a copy of the Resolution with the Board of County
Conunissioners.
iii. A notice of intention is then filecl with the BRB. If approved by the
B17-B the decision is sent to the affected municipality. The City tlien
rEquests the county auciitor to sEt the matter F'or a special election. lf a
majority vote iu favor, the annexalion is approved. (Iudebtedness must
be approved by 60 If approved the City Council adopts an
ordii-iance effechiating the change. 2. An annexation netition has the best chance of succeedina if:
a. The area to be Anncxcd is wichin a UGA. (It is preferablc that it be designated
as the City of Spokane Valley's UGA but not necessary.)
b. The Cit), of Spokane Valley has a comprehensive plan thal: i. Tdentifies populations projections that cxceed the capacity of the
existing municipal propertics.
ii. Identifies the area as a Spokane Valley UCA.
iii. Contai_ns a capital facility plan that demonstrates the ability of the City
of Spokane Valley to serve the area.
3. If we choose to identifv areas as future Citv of Sookane Vallev UGA's in
anticination of future annexations the fnllowing stens are recommenclecl:
a_ Participatc in Steering Committee delibcrations to ensure:
i. Adoption of population projections that are:
1. Realistic 2. Identify the necessity for growth outside of our existing
boundaries.
. ii. I`hat UGA's are identified as City of Spoka.ne Valley UGA/JPA's.
iii. Tlle execution o(' jo.int plauiing agrccmcnts.
b. Include in the soon to be finali~r.ed comprehensive plan, or in the ordinance .
adopting the plan, the following recent developments:
i. That Spokanc County has reconunended adopting the high OFV1
population numbers in developing future population projec:tions.
''~J
. ExhibiC 1, page 3 of 3
ii. That property adjacent to the City of Spokane Valley has or is in the
~ process of being a.nnexeci by Liberty Lalce, impactuig the provision of
services within tlie Cicy of Spokanc Valley. iii. That recent and anticipated expansion of the cturent UGA's by
Spokane County total in excess of 2000 acres, further impactin; the .
. availability of -necessary services. . ,
iv. That current significaalt developments near to or adjacent to the City of
' Spokanc Valley are being approved without a joint plannirig agreeme.nt behveen the Spokane County, the City of Spokane Valley
and the City of Liberly Lake; and finally that
v. All o:f the above may require a revision of both the population
projections and designated gromh areas in the immcdiate future.
4.
VVithin the next 1.2 months. amend the Citv of Snakane Vallev's Comnrehensive
Plan fo include:
a. A City of Spokane Valley UGA.
b. Yopulation projections that exceed the capacity existing Within the current
municipal boundaries; and
c. A capital facilities plan that demonsh-ates that the UGA's idcntifieci for fiature '
a grovvtli can be adequately sei-ved by the City of Spokanc Valley.
~
Exhibit 2
spomfe
BUILDING AND PL.ANNING
JAMES L, MANSON, DI(tECTOR
TO: Whom it May Concern:
FROM: Jim Manson, Department of Building and Planning Dire '
RE: 5-Year Update of Spokane County Comprehensive Plan and Urban Growth Area Boundary
As you may be aware, Spokane County and local municipalities are required to update their respective
Comprehensive Plans and Urban Growth Areas by December 1, 2006.
On May 23, 2006, the Board of County Commissioners, adopted a population allocation for initial planning
purposes for the 20-year planning horizon from 2006-2026. This allocation consists of the Office of
Financial Management (OFM) medium forecast with an additional 12.5% buffer
In response to the initial population allocation the Department of
Building and Planning has prepared a"draR" map illustrating ~ County ~ 2006-2026 ADD'L _
potential areas for consideration for Urban Growth Area Boundary ' Municipality ALLOCATION I
modifications to accommodate the initial projected population _ Spokane _ 197,639
allocation. As illustrated on the attached "draft" map, the areas Unincorporated 66,073
under consideration for potential Urban Growth Area Boundary
i I
modifications are shown in red and those areas are currently Airway Heights 5,066
designed as Urban Reserve per the adopted Comprehensive Plan. Cheney 3,289
Those areas shown in cross-hatching are individual public I Deer Park 2,479
comments or requests related to the Comprehensive Plan land use Fairfleld 212 I
designations in the Urban Reserve Areas or adjacent to the existing - - ,
Urban Growth Area Boundaries (see attached). Latah 82
~ Liberty Lake 15,586
To facilitate our deadline of December 1, 2006 to update the Urban ~ Medical Lake 798
Growth Area and Spokane Counry Comprehensive Plan we request l_ Millwood 91
your expedited review o(the "draft map and provide comments as ~ Rockford 239
to your ability to provide serrrices/infrastructure to senve the Spangle 322
identified areas consistent with the adopted Levels of 5ervice Spokane 70,235 _
(LOS) in the Spokane County Comprehensive Plan Capital Facilities Spokane Valley__ 33,125
Plan and Countywide Planning Polices by providing the information Waverty 41
on the Evaluation of Public Facilities Form (see attached).
If you are not able ta provide services consistent with adopted Levels of Service (LOS) please provide
specific comments as the reason and/or additional needs to serve in the foRn on new infrastructure (e.g_
new arterfals, reservoir, etc.) the associated approximate cost, and timeframe for delivery.
Please forward your review comments by June 29, 2006. To address any questions you may have
regarding the "draft" map we have scheduled a meeting for June 22, 2006 at 10:00 a,m. in Conference Room 2B
where staff will be available to discuss the "draft" map and provide additional clarification as needed.
I realize this is a very short notlce but hope you can provide this information in order to move forward with
the update process in a manner to acoommodate our deadline of December 1, 2006.
• 1026 W. BROADWAY AVENUE • SPOKANE, WA 99260-0050
PHONE: 509-477-3675 • FAx: 509-477-4703 • TDD:509-477-7133
Exhibit 3
2006 - Comprehensive Plan/UGA Update - Reglonal Pfanning
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~`11~ Exhibit 4 j
av,m.a a wu,
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,
^ Annexation
Element
.
Goal: To annex all land wlthin the
PoteMlal Annexation Area expedftiously.
~
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.
OVERVIEW
The purpose of Ihe Mnexedon Oement ts to pubtic services, infrasVUCture and utRiry extension,
ensure a srtaCth Uansltlon (rom cowy ta city and crompatibilrry Issues 1n BeNevue's potantial
jurlsdiction wfien unkncorporated lard i5 annexed annexation areas.
~ to the City. The pdicios In this elemont set criterta
and Condili0ns !a Considering annexafion propos- Annexstion of unincorporated land adjacent to the
als and estadish a framework for addressing City benefits the Ca}r, residents, and property
~
Xlv-1 a-1
, An,. xati~ effwnt - at Pta, ~
. ' • 121e~
owners. PropeRy owners and resSdents gain dents wichin Use area proposeo. •
access to urben services pravided by Bellevus
such aa snhancsd police and fire protection, In adcHtion to snnexation policy, this element also
buiding and iand usse corurols, and storm and estaWfshee po[icy guldance for Interjurisdictional
surface watar control. They can hgty participate in cooperation with ad]acent Gties, King County, and
the iocal govetnment that most d'uecuy affecta special purpose districta
their iives.
FortheC arnexmtion POUClES
ity, yields benefRs that include
the abiity W contrd new developxnerrt, thereby
ensurin9 ease of future malntenance; corrtrol of Pre-annexation
impacta at their sarce: and the abdiry to extend
iu boumdaries In a Ioqical servlce-oriented man- POUCY AN-1. Mnex the fdlowing areas when
ner. Addi[IotmllY, the Gry gains revenues from residencs or property owners request amexation:
areas that alreadyi enjoy certain city services but
currently pay no raxes or fees to 9altevue. a. Unincorporated areas In Factoria. Eastgate,
and easi of ihe Clry to Lake Sammamish and
8ellevue's Potenttal Annexntlon Area waa es[ab- thQ Sphere p} Irifuence line wqh Isaaquah.
:ished in an aqreement reached with the Cilies of
Issaquah and Renton In 1979. This agreement b. The unincorporated fand adiacerK to the East
identifies a Sphere of Inftuence line to which these Channel 8rfdge, known as Ermtai.
ttuee citfes wUl expend eventually In the Newcastle
area. Th9 Sphere of Inflsr POUCY AN-2 Adjust the
ence line rtmy be re-ex- munlclpal boundaries with
amined when certain tac- adjacent cities where the
tors such as devetopmeru existing murikipal bound•
pattems or water, sewer, ' ` - arles create unserviceable •
storm vrater, or Iranspor- pockets of land.
tatlon scwice boundaries
diverge (rom expecied POUCY AN-3. Make the
d"aeclions. City's public service arx]
t~ utgiry servtce areas toin-
For each cf these citles, cide wlth the Potential
the area between the Annexation Area, wherev-
Sphere of IrdluenCe Ilne er mutually agraeabie.
and the CJty's curtent •
boundary is knovm as the POUCY AN-4. Establish
Potentlal AmexaUon Atea prA-arnaxatlon zoninq Eor
9ellevLWs area. shown in tha errtire Pdential Mnex-
Flgure AN_t. ultknately wiu ation Area, where pradl-
add approotirrtafely four - cal
square mies to the Cily.
POl1CY AN-5. Respond
Annexatbns are W[lated to oomrtiunily initiatives
when the C+ty Council ,vuh a fue explanatlon of
accepts a petftfon hom a ,iIl methods o( annexation,
sutflclerrt numbw of citl. ,ncluding the communhy
zens or propeKy owners
withtn a propoaed annex- counc8 optlon.
acion arae. An annexatlon PpUCY AN-8. Extend
Is valldated either by sub- Ihrough anntxaaUn Berremt >,ek~nu ntw rcsi- IhB SYnlIC@ az2a bOUnd
fTt{SSIOfI Of d SE'COfb PfOp• derrIJ cnd basint,tSCS fi-orn unincorpOVnttd Kt»g aries only if 6sndawners ~
erty awriers petNion or by Counry (Focrona Squm,c Mcl!) reque5ting servfCe havc
_ an eJection o( the resi- be9un the anneXatlon
~
XIv_, a -a
` i
• Mne:a srrw~t~ ot Bs pnM Pl-
~
~ procesa or have made prior agreemeMS wRh the Gry may intiate a zoning/specfal district
City. shidy, shoLld the area be 18rgefy undYVel-
oped. Permanerti zoniny would bo based on
POUCY AN-7. Make every ef{ort, whether by the rosults of th+ study.
fnceAxai agreertient or oaher machanism, to
enSUre that Wid wNch pes withi^ Kin9 Co+nrYs Post-annexatfon
Jur(sdictlort but which simultsneously lies within
8a1ews'a Poterrttal Arinexation Area, develops POUCY AN-13. Aftar amexatlon, transfer ell
accadirq to the CanprelrertsiYe P1an po[icies or review guthority tor all land currently undergoing
other dwebpment standards the Ciry ot eellevue developmeM review in Kuig Caxiry to the Ciry ot
has developed for Uwse part(cuiar areas. gouevue.
POUCY AN-a. Utitze pre-amexaUOn epreemerrts POUCy AN-ia lAeke every eRort to ensura a
only it immedFate annexatlon cannot be required or smooth trensNbn hum Cour+ty to Ctty adminiatre-
ls not reasanaWe. tkwL
POUCY AN-9. Recognize the irrteyrity of oxiatln0 POUCY AN-16. Charge owners and residents o(
or IuturQ nelqhborhoods and the need lor maG►- newly-annexed, futry-deveJoped tenitory oNy the
tahing foy6cal servke areas as a yeneral dlrection, y~m utpgy upgrading coais for which curreni
when working with indhrldual amexation requests, residents are resQonsible (excludfng special im-
POLICY AN-t0. Require owmen al land anneidny ~'T'ent or beneRt disiricts that may be creat-
to the Cky t0 be SUbjeCt to their proportlonat9
sfiare d the Clry's bonded indebtedness. ppL►Cy AN-16. Establish departmental servlce
"eedPOUCY AN-11. Consuft aHected atizens, cittes, s prior to ma~or annexaUorts Uuouflh an
~ impBCt enatysis. As revenues fram eath dnnex-
speclel purposs dlstricts, and Wher partlea prior to at(on area are cdlected, incresse City servkas to
final aPP~~ ot anY ennexatiorL maintain currarn cEtywlde seMces levels.
POUCY AN-12. Estadiah app►oprlate zoning ppUCY AN-17. Pravide ne+tAy-annexed areas
disirict desiqnations in proposed annexation areas wih the same level d service enJoyed by arees
using the fdlawing criteria: wlthtn the City, whis at the same tlme not Aacree&
a In annexaUon areas that are substarRfally Ing cunent cRywide service levely.
developed (at least 7096 of the Isnd has been pOUCY AN-18. Coordfnate aN development
Irriprwed with permanen 9tructures, or for adhdtles between the C"nd FGng County wdhfn
wNch development perrnas have been ap- the paential Mnexation Area. Whefe posslble.
proved or prHiminery plat or PUO approvai piM development revfew should occur.
granled), City of 8ellevue zonlnq district
deslgnattons shoL/d be appNed that would Irrterjurisdictional
most nearly rellect the exfsting pattem and
Irrtensity of devebpment within Ihe annex- ppUCy AN-19. Coordinate long-range plarrinq
atton area. and the developrnent of capdaf improvement
programs wth ad{acent chies, speclal districts, and
b. In annexatian erws Ihat are largely undevel- King County.
oped (more than 3096 of the land ls vaqnt or
undeveloped), CiN of Bellevue zoninq d'estrict POLICY AN-20. EStdWish irrterlocal a9reemerrts,
designetbnS shoUd be appiied that woukl whsn approprlate, between the City d Bellevue
most nearfy reNect the pattems erxl intensi- and other furisdictiDns wfiich address possib[s
t(es of land use found in the Comprehertsive sautbr►s to regEOnal concems, such as but not
Plan for the unlncorporatad counry area In Ilmked to, wetCr, Sanitary Sewer, StOfm waIer
~ the everit the COmp/ehensrve P18n does nOt drainaye, utlHry draineqe basins, transportation, ~
provide guidance wrthin the county area, the park$ and open spac@, devetopmen[ revtew, and
publk sa[ety.
!
x,V.3 a 3
AI1f1lYlA0 Demeot~• .ok BY~ Cornp~ srva ?an
~
POI.ICY AN-21. Suppon consolidation (by mutual citfes when tnere ~s a service aqreemant in efiect •
agreement) of those portions of speCial purpose or when sucfi terteporary seMce is necessarr
servk;e districts ard KIn9 County Flood Corrtrd becxuse ot an emergency.
D(stricts, sach as Water and Sewer DEstrict 107
and the Eastqate Sewer DisUict, wRh the Chy POl1CY AN-23. Recognize existfnq ut➢Iry agrce
where Me servfce dfstrfa fs pravidiny service ments with adjacent cuies, towns. and dtstric:s,
wthln the CMy's caporate boundary and where, as and aclmowiedge the coMlnuetion of such agcee-
in the case of Water District 117, there are nOt ments. Ensure Ihat these agreemerus contain
malor conllicls with existinq suCarea polkilQS. candlttons which have the necessary development
review atAhorty fn order to mafntain acceptable
POLICY AN-22. Provide publle aervtcw and/or service Ieveie to those municipalities. ♦
uNkles wlthln the corporate lirnlts of adFolning
•
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Bellevue Potential Annexation Area
11~ n1~i t~fpMe nM~~r~ ~ ~~el p M Mid a tr snq ~OO'Yaenqciti~d MM~M_
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vaNcornrer urreAv .weit PL.aN
A►NNEXATION
Revised March 22, 1993
CNALlENGES
C234 ANNfiXATlON
Eacoun6e Claric Counry to preparc for [he efteus of fnture annexations by
relavsing and red;rxting iu rcsources to regional servocc delivery.
C235 ANNEXATION
VulCpvver sbouid not annez [crTitory btyond its urban growth boundary, and
Clark Couary should suppoat amexatiams provided Wey arc consistcnt with the
policies oootaircd 'm this annexation elemcot.
C136 ANNEX4770,iV
Vancouver s6ould dirxt lts resourcea toward the pravision of urban scrviccs.
C237 ANNBXATION
Devdoping ams within urbaa growth and idcntifiod annrzuion arc.as shou{d
2IlOE7( p( COmIDII IO 1pOCA IO 1dJ2C[A[ CINGS in order to receive a full range ot
ciry-provided urban suvices.
C238 ANNBJCATION
Unincotpor:tod ateas thst ue alrady urbanizcd arc cncouragod eo annex to the
appropciaa city or trnrn iw axdcr w roceive urban serviccs.
C239 ANNEXATION
[ncorporuiao of new citia and town is a lega( opaon ailowod for undcr
WashinWton !aw and may be appropriWe if an adequate financial base is idcntificd
or annatatan is imQnctipl.
C240 ANNSXATION
Raidrnts of tbe YuKOUVer Urban Groweh Mca shoutd be ioctuded in in effxavc
public iwolvemeot procGSS for annexuion.
C241 ANNEXATTON
Provide aocess for eac6 resident and property ownu to any information needod
eo evsluate and make decisions rclued to the delivay ol urban levcls of scrvice
and bounduy ctruige.
C242 ANNEXATION
General, public m[ornudon st►ouid be develaQed by both the city and couruy for
annexation prapasals.
C243 ANNEXATION
Explore oew, aeztivc ways to easc the vansirion of services in all ucas of
govcrtttaent and espeeially in publie satuy, vansportation, puks and mrearion,
and land use and developmeM_
C2a4 ANNEXATIDN
Support the conwlidation of Cue procection smica.
ClaS ANNEXATION
Vaneouver and Cluk Counry should muNally define thcir service ruks bascd on
the Growth Management Act, and suppon the adherence to thcsc rolcs
Fa9c 5J
~ ~ ~
I
VRNCOUVER URBAN AREA PLAN .
C246 ANNEXATION Enoounge thc usc of a surbard sysccm, including consiateat guidelines, tor
assasing the scrvice needs of ac6 pmposed p^^rY2rion sub-area and the
resources nccessuy to provide those services.
C247 ANNEXATION
Lud use desigmtions for the iacaporsud aad unincorporated ueu of the
Vancouvcr Urban Growth Ara shoutd bc consistcnt.
C248 ANNEXATION
Signifiant land tise decisions and/or capital improvemeat projxts witl►in the
Vancouver Urbaa GrowEh Ata should De reviewed by all affoaed agcncies.
C249 ANNEXATION
Support dc conawauon of joint ciry/counry poliq dlscussions.
C250 ANNEXATION
Clark Counry sAould cootuwe W perform rauine maintenancc oC infrasuvaurc
ancl similu public facilities within an annexation area uotil the effective dau of
Ih[ 1IIM1l2.IlOR
C25I ANNEXATIDN
Streees and roads, inctudina rights-of-way, adjacent to the land io bc annexed
ahotild be made pmt of the anaexation.
C252 ANNEXATION
Prioritizatiou of anne:ation efforts should bc baud on Vancouver'a ability to
provide a fuU rm6c of municipil savices in a timely and efficieca manner.
C253 ANNEXATION
A timeline for anne:arion sboald be reaponsivc w the inurests of citiuas, but
should also be basod on auideliaea which will ensure the eCficient snd ef[ective
delivery of servioea to the anocxation sub-area. .
C254 ANNEXATION
F.ncoun6c the a•K+iri+a+ of ltrge areaa witbout pmcluding individual Property
owners fsom parsaiog the aaxastion proeess.
C255 ANNEXATTON
Encounge the aration of proposed amexatioa sub-areas thai ue corsistem wiE6
thc spirit and iwmt of the Growth Mazugement Act.
C256 ANNEXATTON
Each proposod awzcation sball meet the roquirements of the Bounduy Review
Act, including the pRSCrvation of ouunl aeighborfioods and communitics, the use
of significant phpaical bounduiu, and the crcation or pvaervaaom of togical
scrvicc aras.
C257 ANNEXATION
Work with resideats of snrcxacion wbarcas to determine the mosi cfficieni and
effeaive method foc amexation u provided by suie law.
C258 ANNEXATTON
Fnsure that scrvia kvds wiehin the Ciry of Vancouvu are not redwced as a ravlt
of an aiuiexuion_
C259 AIVNEXA770N
Varcouver and Clark Counry should cstablish finatrcial impau cnteria for
identifying the revenua and expenditures auociated with annexation.
C260 ANN6XATlON .
Encourage Clazk Counry lo prcparo for [he effects of furure anncxseions by
ref«using and redirec(ing its resources tu rcgional service delivery.
~-a rage 5~
RETURN ta 5-Year Update Fage
:D[i6&L CtrRapmlletktit" e Pl,us 1=jxlnlz fmttth,4nas
l FtAFhtk A
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