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2004, 01-20 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING Tuesday, January 20, 2004 CITY HALL AT REDWOOD PLAZA 11707 East Sprague Avenue, First Floor Council Requests AU Electronic Devices be Turned Off During Council Meeting CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION: Pastor Brian Prior, Episcopal Church of the Resurrection ROLI CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD. LIAISON SUMMARY REPORTS 6:00 P.M. MAVOR'S REPORT PUBLIC COMMENTS For members of the Public to speak to the Council regarding matters NOT an the Agenda. Please state your name and address for the record and limit remarks to three minutes. PUBLIC HEARING 1. CONSENT AGENDA Consists of items considered routine which are approved as a group. A Councilmember may remove an item from the Consent Agenda to be considered separately. a. Approval of Regular Council Meeting Minutes of January 13. 2004 b. Approval of Claims in the amount of 540,419.80 c. Approval of Payroll for 1/15/2004 in the amount of 5101,328.23 NEW BUSINESS 2. Second Reading Proposed Towing Ordinance 04 -001 — Cary Driskcll [public comment] 3. Second Reading Proposed Street Vacation Ordinance 04 -002 - Cary Driskcll [public comment] 4. Second Reading Proposed Fire District Annexation Ordinance 04 -003 — Nina Regor [public comment] 5. Proposed Resolution 04-001 amending Fee Resolution — Car} Driskeli 6. Motion Consideration: City Council Legislative Agenda — Councilmember Taylor 7. Motion Consideration: Library Services Agreement — Nina Regor 8 Motion Consideration: T1 R Grant Funds — Ken Thompson PUBLIC COMMENTS (Maximum of three minutes please; state your name and address for the record) Council Agenda 0 t•:O O4 Regular Mooing Page 1 of 2 ADMINISTRATIVE REPORTS: [no public comment] 9. Hotel/Motel Grant Proposals for 2004 - Councilmembcr Flanigan 10. Stormwater 208 Program Discussion - John Hohman 11. Rotchford and 14 Stop Sign Report - Neil kersten 12, Advance Agenda Additions - Mayor DeVleming INFORMATION ONLY: Ino public comment' 13. Tourism Promotion Area 14 Minutes of Planning Commission Meeting of 12 -18 -2003 15. Department Monthly Reports ADJOURNMENT FUTURE SCHEDULE Regular Council Meetings are generally held 2nd and 4 h Tuesdays, beginning a 6 :00 p. m. Council Study Sessions are generally held I", 3'I and 5th Tuesdays, , beginning at 6 :00 p.m. Other Upcoming Meetings/Events: January 27, 2004 - No Council Meeting or Council Study Session January 28 and 29.2004- City Legislative Action Conference, Olympia, Washington February 3, 2004 - 6:00 pan. Study Session NOTICE Individuals plannmg to sitend the meeting who require special assistance to accommodate physical, hearing, or other Impairments. please contact the City Clerk 011509) as soon ns possible so that arangerncnts may be mode Council Agenda 01- 20-04 Regular Meeting Page 2 of 2 DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Tuesday, January 13, 2004 Mayor DeVleming welcomed everyone and called the City of Spokane Valley Regular Meeting to order at 6:00 p.m. Attendance: Councilmembers: Michael DeVleming, Mayor Diana Wilhite, Deputy Mayor Dick Denenny, Councilmember Mike Flanigan, Councilmember Richard Munson, Councilmember Gary Schimmels, Councilmember Steve Taylor, Councilmember Staff Present: Dave Mercier, City Manager Nina Regor, Deputy City Manager Stanley Schwartz, City Attorney Cary Driskell, Deputy City Attorney Ken Thompson, Finance Director Marina Sukup, Community Development Director Neil Kcrsten, Public Works Director Morgan Koudelka, Administrative Analyst Tom Scholtens, Building Official Bing Bingman, IT Specialist Sue Pearson, Deputy City Clerk Chris Bainbridge, City Clerk PLEDGE OF ALLEGIANCE: Mayor DeVleming led the Pledge of Allegiance. 1 VOCATION: Pastor Shelley l3ryan -Wee of Zion Lutheran Church gave the invocation. ROLL CALL City Clerk Bainbridge called roll. All councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Wilhite and seconded by Councilmember Flanigan to approve the agenda as presented. Roll Call Vote: hi Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Deputy Mayor Wilhite: reported that she represented the City at the dedication of the Michael Anderson Elementary School on Fairchild Air Force Base. She also attended an Eagle Scout presentation and presented two proclamations honoring the two young men who had attained the rank of Eagle Scout. Councilmember Taylor: said that he attended the Spokane Public Facilities District Board meeting and will report more on that meeting later concerning the size of the Hoard. Councilmember Denenny: reminded everyone that the public hearings for the Spokane Transit Authority will be held tomorrow at the Arena from 11:30 a.m. to 4:00 p.m., and again Thursday at the Convention Center from 5:30 p.m. to 8:30 p.m. Council Minutes 0i -13 -04 Pagel of 5 etc Approved by Council: DRAFT MAYOR'S REPORT: Mayor DeVleming said the Christmas tree has now been removed and thanked all those who helped. PUi3LiC COMMENT: Rick Behm, 9405 East Sprague: expressed extreme gratitude to SCOPE in general and specifically for their performing a security check at his business at 2:00 a.m. Matt Jankowski, 9512 E. Sprague: discussed the couplet and the negative impact the one -way has had on his business at 9512 East Sprague; said prior to the couplet his revenues were $850,000, and this year revenues were approximately $640,000; that he had to lay off people; feels the Valley Mall had no impact on the business decline as the Mall opened long before the decline of his business; wants Sprague returned to two -way and wants that considered at this Thursday's meeting. Art Britton, E. 18812 Euclid: stated his opposition to spending money to change Sprague back to two- way; said he realizes $4.2 million is ready to help extend the couplet out to Evergreen; that if it does get extended traffic congestion should lessen; he also suggested adding cross - streets. 1. CONSENT AGENDA: After City Clerk Bainbridge read the Consent Agenda, it was moved by Councilmember Denenny and seconded by Deputy Mayor Wilhite to approve the consent agenda as presented. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 2. First Reading Proposed Towing Ordinance 04 -001. After City Clerk Bainbridge read the ordinance by title, it was moved by Cotntcibnember Munson and seconded by Councilmember Denenny to advance this ordinance to a second reading for January 20, 2004. Attorney Driskell gave an overview of the ordinance and his accompanying memo; he suggested changing Section 6, Al to omit the reference to the commercial driver's license and to state whatever is required under existing state law. In response to a call for public comment, Bill Sproutz, 13503 E. 28 stated that he feels [towing) businesses should be located within the city limits as well as the storage facility. Councilmember Denenny added that he feels it reasonable to have operators located within the City limits so that citizens can have reasonable expectations of retrieval within community boundaries. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. 3. First Reading Proposed Street Vacation Ordinance 04 -002. After City Clerk Bainbridge read the ordinance by title, it was moved by Mayor DeVleming and seconded by Deputy Mayor Wilhite to advance Ordinance 04 -002 to a second reading. Current Planning Manager Kevin Snyder explained that the main purposes of this ordinance are to implement policies for the processing and consideration of street vacation requests; to address conformity to applicable statutory requirements; and to provide a level of certainty to customers, the Council, Planning Commission and staff on procedures for street vacations. Mr. Snyder went over the highlights of the ordinance, and added in keeping with the desire to have cost recovery, staff suggests revising the current $300 fee to $1300. Mr. Snyder explained that this fee is comparable to other public hearing related application fees (such as a $1500 fee for a rezone request) which involve various departments such as planning and legal. Mayor DeVleming invited public comment; none was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. Council Minutes 01 -13 -04 age 2 of 5 Date Approved by Council: DRAFT 4. First Reading Proposed Fire District Annexation Ordinance 04 -003. After City Clerk Bainbridge read the ordinance by title, it was moved by Mayor DeVleming and seconded by Councilmenber Munson to advance ordinance 04 -003 to a second reading. Deputy City Manager Regor gave some background leading to this ordinance, and stated that the Fire Districts involved will also be required to pass similar motions to set this into action. Mayor DeVleming invited public comment; none was offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried. PUBLIC COMMENTS: Tony Lazanis said he questioned why council and the city manager won't. give direction regarding the Design Build Operation in that the DBO will cost millions more to the valley people; that he would like to see other options; and he feels there is a need to have the valley own and operate the facility. ADMINISTRATIVE REPORTS: 5. Animal Control Discussion. Deputy City Manager Regor gave background information concerning animal control service including contract summary, method used in determining estimated cost of animal control, projected animal control costs, a regional plan for licensing, and next steps which include determining the best service options. Spokane Animal Control Director Nancy Mill was asked to speak regarding the county's response to the RFP and the estimated S651,000 annually. Ms. Hill said that more details will be known after the January 20 meeting, that a true regional approach will allow cost savings; that she plans tentatively to go with a two -year contract to give the community the opportunity to further discuss the regional approach, adding that a regional committee will be forming and she would like to have at least one Spokane Valley representative on that committee. During discussion of licenses, City Attorney Schwartz said he will research to see if other cities require a license at the point of sale of the pet. 6, Design Build Operation (DBO)_Discussion Public Works Director Kersten went over his PowerPoint presentation which included DBO advantages and disadvantages, the DBO process, risk allocation, financial guarantees, and similarities and differences compared with Stockton, California's DBO. Mr. Kersten said that it would take approximately 18 months from RFQ to signed agreement and that the DBO should result in lower rates. City Manager Mercier added that the County will be the lead on this project and staff will provide details of the public hearing process at the next council meeting. Mr. Kersten indicated he anticipates the interlocal agreement to be finalized within the next few months. Mayor DeVleming called for a recess at 7:40 p.m., and reconvened the meeting at 7:50 p.m. 7. Tourism Promotion Area Discussion City Attorney Schwartz said that in the formation of the TPA, the first procedural process is to establish a TPA through notice and an opportunity for all affected rate payers to testify about the TPA; however, the notice was deficient because it had not been delivered to all of the lodging associations, specifically to the owners of recreational vehicle parks and similar establishments. Mr. Schwartz explained that in the "Decision" there are three reasons which caused the Board of County Commissioners to terminate the formation proceedings for the TPA. Also, to include a City within a county-wide TPA, the city must have given consent via an interlocal agreement. Mr. Schwab explained that the City of Spokane signed an interlocal agreement but it was not the agreement agreed to by the County so the agreement will need to be modified. Also, the (Board of County Commissioners would like some indication from this body on possible additional issues to be presented in the interlocal agreement. Discussion then ensued regarding the draft interlocal agreement. Specific issues included: Section 7C and if it differs from State law; Section 7B and the apparent ambiguous phrase "honor this request;" cost for a TPA manager and who will act as said manager; clarification of Section 7B regarding the 40% filing a petition; and having a Council Minutes 01 -13 -04 Page 3 ors Date Appzoved by Council: DRAFT section dealing with litigation, indemnification and protection of the city. Councilmember Flanigan added that he wants to make sure the hoteliers have the ability to remove themselves. Mr. Schwartz will continue to gather information and report again at the next council meeting. 8. Library Agreement Report. Deputy City Manager Regor explained that the current offer made by the Library Board mid- December contained two possible options: one based on property tax valuation, and the other on assumed usage. Council previously supported the usage concept. Ms. Regor said that the Board came up with a base usage of $1,902.171, with 2004 adjusted Spokane Valley costs of $2,032,660, which took into consideration a 6.86% increase factor, and added $67,200 for the value of participating in the reciprocal agreement between the Spokane County Library District and the City of Spokane Public Library, which agreement was recently enacted and allows members of any jurisdiction or area to use the other facility without costs. This brought the board adopted option to approximately $2.1 million. Additionally, the Board changed the inflation factor from 6.86 to 6.21% as the original percentage was not the final budget figure. This correction led to the total cost of $2,087,456, or a difference of about $12,000.00. Discussion turned to the $67,200 figure and how that value was calculated. Ms. Regor also confirmed that if there is no exchange of funds between the two library districts, the Spokane County Library District will not experience $67,200 worth of expenses associated with the reciprocal agreement. Ms. Regor said in reference to the Capital Facilities Plan, the agreement states that the Library District and the City of Spokane Valley will work to complete the Plan by June 2004; that both entities will contribute staff time, the District will pay external costs; and should the City not contract with or annex to the District beyond 2004, the City will reimburse the District for up to $10,000 of those external costs; and that both entities will agree in advance as to what those costs include. Additionally, the City will appoint a staff member and a citizen as well as staff support, to the Capital Facilities Plan Advisory Committee. Ms. Regor said the next Board meeting is set for January 20, 2004. It was Council consensus to remove the $67,200 figure. Mr. Mercier stated staff will provide this counteroffer to the District. 9. International Building Code Discussion. Building Official Scholtens gave a report on the background of the building code changes and announced the upcoming January 22 public hearing before the Planning Commission. After their review, the ordinance will be brought back before Council. Mr. Scholtens also noted that the enforcement of a statewide building code is mandated by statute. it was moved, seconded and agreed upon to extend the Council meeting to 9:15 p.m. 10. Legislative Issues Discussion. Tax Equalization issues: Councilmember Taylor reported that AWC continues working to clarify the issues surrounding the sales tax issue in preparation for upcoming hearings; and as the figures are not specific, AWC is examining the possibility for funding those cities which would be severally affected due to the anticipated drop in revenue. Council agreed to continue to oppose this legislation pending further specific information. Public Facilities District Board: discussed expansion of the Board to six members, which would include one member of Council. Councilmember Taylor said that the Board is reluctant to expand beyond the five members they have; and they prefer that one of the two County seats be given to the Valle?; and the County opposes that idea. Councilmember Taylor said the PFD Board would like to know if Council would support, or not oppose, legislation that provides us a seat by the County transferring one of their appointments, and if so, we would have the final word on who that appointee would be. Mayor DeVleming announced he would support a position of no position. Councilmember Munson said he would not support their position. After further discussion, it was determined that an official decision will Council Minutes 01 -13-04 Page 4 of 5 Date Approved by Council; DRAFT be made %'hen the legislation comes forward. An opportunity to vote on the legislative agenda will be included on next week's agenda. SCAPCA Board: Discussion ensued on increasing the number of representatives for this board, along with the possibility of this Board dissolving. Councilmember Munson said that he and Councilmembers Taylor and Wilhite will write a letter to address this topic also. City Manager Mercier suggests Council pursue appropriate representation on all boards for matters that affect our community and - feels that placing this on the legislative agenda would be consistent with that direction. It was moved, seconded and agreed upon to extend the Council meeting another fifteen minutes. It was Council consensus to focus on the first four items addressed in the 1 -13 -04 Request for Council Action form, to add SCAPCA Board, and to monitor the issues of Water Rights and Tort Reform. 11. Council Retreat City Manager Mercier mentioned the February 7 Council retreat (or planning conference), and that the focus will be on the Review of Departmental Work Plans and Submittal Timetables; Finance and Budget related Issues; Facilities and Contracts; and Community Involvement and Outreach. Additionally, if more specifics are needed, another planning conference can be scheduled later. There being no further business, it was moved, seconded and unanimously agreed upon to adjourn. The meeting adjourned at 9:20 p.m. ATTEST: Christine Bainbridge, City Clerk Michael DeVleming, Mayor Council Minutes 01 -13 -04 Page 5 of 5 Date Approved by Council; Meeting Date: 1 -20 -04 City Manager Sign -off: Item: Check all that apply: x consent ❑ information AGENDA ITEM TITLE: Claims: Voucher listing total for January 18, 2004 OPTIONS: RECOMMENDED ACTION OR MOTION: Approve claims of $ 40,419.80 BUDGET /FINANCIAL IMPACTS: $40,419.80 STAFF CONTACT: Ellen Avey CITY OF SPOKANE VALLEY Request for Council Action ATTACHMENTS Voucher List for January 18, 2004 ❑ old business ❑ admin. report ❑ new business ❑ public hearing ❑ pending legislation vchlist 01/08/2004 4:05:17PM Bank code : Voucher 4064 4065 4066 4067 4068 4069 4070 4071 4072 4073 4074 4075 4076 apbank Date Vendor 1/9/2004 000030 1/9/2004 000101 1/9/2004 000014 1/9/2004 000028 1/9/2004 000002 1/9/2004 000009 1/9/2004 000070 1/9/2004 000094 1/9/2004 000010 1/9/2004 000164 1/9/2004 000133 1/9/2004 000069 1/9/2004 000016 AVISTA UTILITIES CDWG EDEN SYSTEMS, INC. FARMERS & MERCHANTS BANK H & H BUSINESS SYSTEMS INLAND POWER AND LIGHT CO KAUER, HEATHER KINKO'S LABOR & INDUSTRIES MC DONALD, MAC MERCIER, DAVID • PETROCARD SYSTEMS Voucher List Spokane Valley Invoice PO # 122603 LB44027 30176 18872 fed tax depo 1012004 122403 121603 1057627 work comp 123101 133103 C399352 Doscription /Account STREET LIGHTING & SIGNAL PO Total : COMPUTER HARDWARE COPY EQUIPMENT LEASE COPY JOB VEHICLE FUEL Total : SOFTWARE SUPPORT /CONSUL Total : FEDERAL TAX DEPOSIT FOR 4T Total : Total : HEWLETT - PACKARD COMPANY, PUBL 35124363 30172 NETWORK SERVER HARDWAR Total : STREET LIGHTING & SIGNAL PO Total : EXPENSE REIMBURSEMENT Total : Total : WORKERS COMP CHARGES F Total : EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : Page: 1 Amount 32.04 32.04 1,879.00 1,879.00 8,400.00 8,400.00 346.55 346.55 201.04 201.04 7,425.39 7,425.39 394.05 394.05 25.20 25.20 139.64 139.64 171.48 171.48 18.76 18.76 159.95 159.95 263.09 n. 7e: 1 vchlist 0110812004 4:05:17PM J Bank code : apbank Voucher Date Vendor 4076 1/9/2004 000016 4077 1/9/2004 000029 4078 1/9/2004 000019 4079 1/9/2004 000322 4080 1/9/2004 000024 4081 1/9/2004 000003 4082 1/9/2004 000397 4083 1/9/2004 000299 4084 1/9/2004 000001 PETROCARD SYSTEMS PITNEY BOWES CREDIT CORP. PURRFECT LOGOS, INC. QWEST RESOURCE COMPUTING INC. ROYAL BUSINESS SYSTEMS SIMPLEX - GRINNELL SNYDER, KEVIN SPOKANE COUNTY TREASURER 4085 1/9/2004 000083 STANDARD BLUEPRINT 4086 1/9/2004 000355 STEEN PRINTING 4087 1/9/2004 000398 4088 1/9/2004 000167 4089 1/9/2004 000089 TAN MOORE ARCHITECTS VERA WATER & POWER XO COMMUNICATIONS n Voucner List Spokane Valley Invoice (Continued) 5618533 -DCO3 9818 121303 36185 178422 086 -5088 121803 Dec03 8595 122303 111703 Dec03 0103762331 PO # Description /Account COPY EQUIPMENT LEASE VEHICLE DECALS TELEPHONE CHARGES SPRINKLER INSPECTION Total : Total : Total : Total : IT NETWORK SUPPORT LABOR Total : COPY CHARGES Total : Total : EXPENSE REIMBURSEMENT Total : HEARING EXAMINER; DEC '03 Total : MAP /PLANS FILES PRINTING Total : Total : PRINTING OF CONTRACT DOCU Total : STREET LIGHTING & SIGNAL PO Total : TELEPHONE /DSL SERVICE t Page: 2 Amount 263.09 447.53 447.53 151.34 151.34 40.60 40.60 3,188.95 3,188.95 333.12 333.12 183.24 183.24 12.96 12.96 6,37925 7,590.37 2,967.73 2,967.73 233.20 233.20 2,453.26 2,453.26 1,807.27 2,032.93 1,253.38 Page: 2 vchlist 01/08/2004 4:05:17PM Voucher List Page: 3 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice PO # Description /Account Amount 4089 1/9/2004 000089 XO COMMUNICATIONS (Continued) Total : 1,253.38 4090 1/9/2004 000396 K T U OF SPOKANE INC Ref000002086 county juridiction 75.00 Total : 75.00 27 Vouchers for bank code : apbank Bank total : 40,419.80 27 Vouchers in this report Total vouchers : 40,419.80 1, the undersigned, do certify under penalty of perjury, that the materials have been fumished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. Finance Director Date OPTIONS: RECOMMENDED ACTION OR MOTION: STAFF CONTACT: Daniel Cenis ATTACHMENTS CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 1 -14 -04 City Manager Sign -off: Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Payroll for Period Ending January 15, 2004 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: BUDGET /FINANCIAL IMPACTS: Payroll for period ending 01 -15 -04 Salary: $ 91,642.10 Benefits: $ 9,686.13 $101,328.23 Meeting Date: January 20, 2004 City Manager Sign -off: Item: Check all that apply: ❑ consent CITY OF SPOKANE VALLEY Request for Council Action X old business new business ❑ public hearing 0 information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: An Ordinance Establishing Towing Regulations For the City of Spokane Valley, No. 4 -001 GOVERNING LEGISLATION: RCW 46.55 PREVIOUS COUNCIL ACTION TAKEN: Staff has discussed towing - related issues with the Council on several occasions over the past three months, particularly in relation to implementing Ordinance No. 67, the Junk Vehicle Ordinance. The Council had a first reading on 1- 13 -04. BACKGROUND: The City Police Department advised staff that the City should adopt a towing ordinance that provides local authority to perform police impounds of vehicles. Additionally, the City adopted a junk vehicle ordinance that takes a fairly aggressive stance on removal of junk vehicles. Given these two towing issues, staff has been working with the City Police, the Washington State Patrol, and nearly all of the tow businesses in Spokane Valley to come up with a comprehensive towing approach that addresses as many needs as possible. The tentative plan, subject to Council approval is adoption of the attached draft Towing Ordinance. It primarily provides authority for the City to contract with tow operators for police impounds. One of the requirements (Section 10(A)(3)) for getting on the police tow list is that the tow operator agrees to sign a contract to perform junk vehicles tows. Staff met with the SV tow operators, and a representative of Spaldings Auto, to discuss how to implement the towing ordinance that also covers the need to pick up junk vehicles. After adoption of the towing ordinance, staff would draft a model contract for each tow operator to sign requiring them to pick up junk vehicles at no charge to the City in exchange for getting on the police tow list. Further, staff would draft a contract between the City and Spaldings that Spaldings would accept all vehicles to be towed under the junk vehicle ordinance, and that they would do this at no charge to the City or the owners of the vehicles. This was a major goal for staff, arriving at a process that the vehicles would be removed and taken by a vehicle hulker at no charge to the City. * * * ** Staff received a call Thursday, January 15 from a representative of towers located in Spokane, Steve Lown. Mr. Lown asked if the new ordinance would preclude any tower from operating in Spokane Valley without having a yard here (and compliance with the other requirements, but that was the primary concern), or was the intent to make that a requirement only for conducting impounds, whether they are public or private initiated. My understanding and intent in drafting this was that we were concerned with impound situations. If a person's car was impounded, that they not be required to go to North Spokane or Nine Mile to retrieve it. It is a matter of convenience. This would apply whether the police initiated the impound (public) or if a parking lot has signs saying "X" company will impound any vehicle parked without a parking permit (private). If that is the intent, then staff recommends changing several matters that will be specifically discussed at the meeting on January 20. The call came in late on 1- 15-04, too late to be able to draft the new language in time to get it into the packets for the 1 -20 -04 session. OPTIONS: Not adopt a towing ordinance and continue with police tows being split between city and non -city tow operators. This approach would likely require the City to develop and adopt a towing plan for junk vehicles that would require the City to pay for their removal and disposition. RECOMMENDED ACTION OR MOTION: Move that the Council adopt the Draft Towing Ordinance as amended. BUDGET /FINANCIAL IMPACTS: There are not anticipated to be any financial impacts associated with the recommended option, other 'than staff time related to contract management with the tow operators, which is expected to be recovered through a $100 yearly registration fee STAFF CONTACT: Cary P. Driskell, Deputy City Attorney ATTACHMENTS: Draft Towing Ordinance Proposed towing ordinance — C. Driskell Draft 3, January 20, 2004 CITY OF SPOKANE VALLEY SPOKANE COUNTY WASHINGTON ORDINANCE NO. 04 -001 AN ORDINANCE OF THE CiTY OF SPOKANE VALLEY, WASHINGTON, ESTABLISHING TOWING REGULATIONS FOR THE CITY OF SPOKANE VALLEY. WHEREAS, RCW 46.55.240 provides statutory authority for cities to adopt tow ordinances; and WHEREAS, the City of Spokane Valley desires to adopt a tow ordinance to provide a set of minimum safety guidelines by which tow operators must comply while operating in the City of' Spokane Valley. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, do ordain as follows: Section 1. Intent. The City of Spokane Valley (hereafter referred to as "the City") declares that the provisions of this Ordinance shall be deemed an exercise of power of the City to protect the health, safety and welfare of its citizens. Therefore, the intent of this Ordinance is that all persons engaging in a towing business or occupation within the corporate limits of the City as hereinafter defined shall be subject to the provisions of this Ordinance. Section 2. Definitions. A. In construing the provisions of this Ordinance, except where otherwise plainly declared or clearly apparent from the context, words used in this Ordinance shall be given their common and ordinary meaning and in addition, the following definitions shall apply: 1. "impound" means the taking of a vehicle into legal custody, pursuant to law. 2. "registered tow operator" means a towing service having a valid and current registration filed with the City authorizing the furnishing of towing services. 3. "operate a towing business or towing service within the corporate limits of the City," means to physically initiate the towing of a vehicle or vehicles within the City. It does not include towing vehicles into the City from outside the City nor traveling through the City with a vehicle in tow. 4. "police" means any authorized agent of the City of Spokane Valley Police Department or other law enforcement agency having jurisdiction. the City 5. "police department" means the Police Department of the City. 6. "police impound" means the vehicle has been impounded at the direction of a police officer of 7. "private impound" means the vehicle has been impounded at the direction of a person having control or possession of the private property upon which the vehicle was located. S. "public impound" means the vehicle has been impounded by a public official (or designee thereof) having jurisdiction over the public property upon which the vehicle is located. S:lcbainbridgelOrdinunccs\tow ordinance draft three for second rending I- 20- 04.doc Page i of 10 Proposed towing ordinance — C. Driskcll Draft 3. January 20, 2004 9. "tow truck" means any vehicle designed or intended to tow vehicles, which are disabled by mechanical failure or physical damage or being impounded pursuant to law. 10. "towing business" or "towing service" includes any person, partnership, joint venture, corporation or other business which owns and /or operates one or more tow trucks and is located within the corporate limits of the City and who engages in the impounding, transporting or storage of unauthorized vehicles or the disposal of abandoned vehicles. Section 3. Tow Operator Registration Required. It is a misdemeanor, punishable by a fine of not more than one thousand dollars and/or imprisonment for not more than ninety days, for any person, corporation, partnership, joint venture or other business entity to provide towing services within the corporate limits of the City without having a valid and current tow operator registration with the City. Such a registration shall not be transferable. Upon a sale or transfer of the towing business, a new registration with authorization must be obtained as provided in this chapter. The registration required by this chapter is in addition to a general business license required by this state, and the regulations established in this chapter are supplemental to the registration requirements of the State of Washington. Section 4. Application for Tow Operator Registration. Application for a tow operator registration must be made in writing on an application form furnished by the City, and must be filed with the City Clerk. The application shall include complete information concerning the ownership of the business, the number and type of vehicles to be operated, the name under which the applicant intends to operate, the legal form of the business entity operating the business, the office address of the towing business, the address of any storage facilities, the name and address of the person in charge of the business plus any additional information reasonably required by the City clerk and /or Chief of Police. The applicant shall also furnish with the application a current registration certificate from the Washington State Department of Licensing pursuant to RCW 46.55.020 as adopted or hereafter amended, and a current letter of appointment from the equipment and standards review section of the Washington State Patrol. The City Clerk shall determine whether all requirements have been met and information furnished as required by the provisions of this Ordinance. The City Clerk may call upon the Police Chief to conduct an investigation to obtain pertinent information relating to the tow operator registration. All equipment to be used in the towing business shall be available for inspection by the City of Spokane Valley Police Department during reasonable business hours. Section 5. Proof of Insurance. A certificate of insurance must be filed with the City Clerk at the time the application is filed. Insurance coverage shall be in the minimum limits of one hundred thousand dollars combined single limits for bodily injury and property damage liability per occurrence. For vehicles in the custody of the operator, the insurance coverage shall provide minimum limits of fifty thousand dollars from the time a vehicle comes into custody of an operator until it is redeemed or sold. The certificate of insurance shall indicate the operator's extent of coverage; limits and the expiration date of said policy. Such insurance as is required in this Ordinance shall be maintained in full force and effect for the full period to be covered by the tow business registration applied for. Applicant shall submit a certificate of insurance to the City at the time of registration application indicating compliance with the insurance requirements set forth herein and naming the City as an additional insured on the insurance coverage. The insurer shall be obliged to give not less than thirty days' written notice to the City before any cancellation or termination of the policy earlier than its expiration date. Cancellation of or failure to maintain the insurance automatically cancels the operator's registration. Section 6. Registration Suspension and Revocation. A. A tow operator registration will be suspended or revoked if the tow operator does any of the following: S:tcbainbridge \Ordinancesltow ordinance draft three for second reading 1- 20 -04.doc Page 2 of 10 Proposed towing ordinance — C. Driskell Draft 3, January 20 2004 1. Operates or permits the operation of a tow truck by a driver not having a valid driver's license required by state law for tow operators, or whose required license has been suspended or revoked; 2. Fails to maintain in full force and affect the insurance required in this Ordinance; 3. Fails to comply with the requirements of this Ordinance; 4. Authorizes any person to drive a tow truck that is not equipped as required by this ordinance or state law, as currently enacted or hereafter amended; 5. Falsifies any information on the application, or information required to be kept or submitted to the City by this Ordinance; 6. Allows the registration certificate issued by the Department of Licensing to lapse, or if such certificate is suspended or revoked; 7. Operated or permitted the operation of the tow truck while the driver is using or in possession of alcohol or controlled substances, during its operation; 8. Engaged in unfair methods of competition and/or unfair or deceptive acts or practices in the operation of a tow business. Section 7. Suspension, Revocation - Hearings and Appeals. A. "Suspension" of a registration means that the registered tow operator's privilege to operate his /her towing business is barred for a specific period of time within the City. A suspended registration may be reinstated upon the lapse of a specified period of time or by correcting the deficiencies. 13. "Revocation" of a registration means that the registration has been canceled. A registered tow operator whose registration has been revoked cannot have his/her registration reinstated, but must comply with all conditions of revocation including reapplying for a new registration. C. When the City Clerk obtains information from which he /she believes a violation of this Ordinance has occurred, the City Clerk shall provide the registered tow operator with a notice of proposed suspension /revocation which shall provide notification to the registered tow operator that a hearing will be held on whether to revoke or suspend the registration at a time or date determined by the City Hearing Examiner. The notice of proposed suspension /revocation will be sent to the registered tow operator at the address listed on the registered tow operator's application. It is the registered tow operator's duty to keep the address information on the application current at all times. In the event the registered tow operator fails to attend the hearing, the registration will automatically be revoked /suspended. Any revocation /suspension will not be effective until the City clerk makes a determination following the hearing. D. The City Hearing Examiner will conduct the hearing pursuant to the provisions of Spokane Valley Ordinance No. 57 as currently adopted or hereafter amended. The Hearing Examiner shall determine if the tow operator's registration should be suspended or revoked, and determine the conditions of reinstatement, if any on a suspension. E. Notwithstanding subsections C and D of this section, a registration suspension /revocation shall become effective immediately without the benefit of any presuspension /revocation hearing when the City S:\cbainbridgc\Ordinances\tow ordinance drift three for second reading 1- 20- 04.doc Page 3 of 10 Proposed towing ordinance — C. Driskcll Draft 3, January 20, 2004 Clerk determines that any of the following has occurred: 1. the operator has failed to maintain in full force and effect the insurance required in this Ordinance; 2. the operator has allowed the registration certificate from the Washington State Department of Licensing to lapse; 3. if such registration certificate from the Washington State Department of Licensing is suspended or revoked; 4. the registar has operated or permitted the operation of a tow truck by an unlicensed driver or by a driver whose license has been suspended or revoked. F. Upon revocation /suspension of any registration issued pursuant to this Ordinance, or the denial of any registration regulated by this Ordinance, an appeal may be filed in Spokane County Superior Court pursuant to Spokane Valley Ordinance No. 57. It is unlawful for any person whose registration has been revoked or suspended to keep the registration issued to him /her in his/her possession or under his control, and the same shall immediately be surrendered to the City Clerk. When revoked, the registration shall be canceled, and when suspended, the City Clerk shall retain the same during the period of suspension. Section 8. Compliance with Laws, Rules and Regulations. All registered tow operators shall operate their towing business and conduct their operations in accordance with all applicable laws of the state and all applicable rules and regulations of the Washington State Department of Licensing and the Washington State Patrol. Specifically, all Registered Business Owners /Licensees shall comply with RCW Chapter 46.55, \VAC Chapter 308 -61, and WAC Chapter 204 -91A, as currently adopted or hereafter amended. Section 9. Secure Storage Facility. All registered tow operators shall maintain a building that the business occupies, either continuously or at regular times, where tow business books and records are kept and towing business is transacted. All towing businesses shall maintain a secure storage facility approved by the Washington State Patrol for the purpose of securely storing towed vehicles. The place of business and the storage facility may be in separate locations. However, the storage facility must be located within the city limits of Spokane Valley to ensure convenience to City residents in the retrieval of impounded vehicles. The place of business and storage facility shall comply with all applicable state laws and regulations. All vehicles impounded within the City shall be placed within the storage facility of the towing business performing the impound, and shall remain within the storage facility until disposal. Section 10. Registered Tow Operators Authorized for Police Impounds. A. The Police Department is authorized to establish and maintain a list of registered tow operators who are qualified for police impounds. Registered tow operators who meet all of the following criteria shall qualify for police impounds and be put on the police tow list: I. meet all other requirements for registration under this Ordinance; S: \ebainbridgelOrdinances \tow ordinance draft three for second reading t- 20- 04.doe Page 4 of 10 Proposer{ towing ordinance — C. Driskell Iarflil 3, January 20 2004 2. possess a current letter of appointment from the Washington State Patrol for Zone 2; 3. sign a contract with the City that the tow operator agrees to perform junk vehicle tows pursuant to Spokane Valley Ordinance No. 67; 4. pay the annual registration fee. This fee shall be set by resolution of the City Council. The registration shall expire on December 31st of the year for which the license was issued and there shall be no prorating of the license fee. The registration fee is a cost recovery mechanism for contract administration; and S. have a storage facility within the City of Spokane Valley at which all property from police impounds is placed. The police tow list shall be reviewed at least annually to determine if each registered tow operator listed thereon still possesses a current letter of appointment. Registered tow operators qualified for police impounds shall be rated class A registered tow operators. B. Class A List. 1. The list of qualified class A registered towing businesses shall be used in connection with the impounding or removal of disabled or abandoned vehicles or vehicles which may be impounded under provisions of law by order of the police. 2. When a person makes a request to the Police Department: or police dispatcher for towing services when the vehicle is not subject to impound, the request shall be treated as a non - preference matter and the request shall be referred to a qualified class A registered tow operator in the same manner as if the police were requesting the towing service pursuant to an impound. C. All referrals under subsection B of this section shall be distributed on a rotation basis among qualified class A registered tow operators who have notified the police department in writing of their willingness to accept such referrals. D. Except in regard to impounds, nothing in this Ordinance shall be construed to preclude any person from requesting the services of a registered towing business of their choice, unless in the opinion of the police department, accommodating such request would result in undue delay or the maintenance of a hazardous situation or condition. E. Class A registered tow operators shall observe the following practices and procedures when engaged in police impounds: 1. When called by the police department., the tow truck operator will dispatch a tow truck from within the City within five minutes and be moving in the City within ten minutes during normal business hours; 2. Tow trucks dispatched at the request of the patrol after normal business hours will be on the move within the City within twenty minutes after receiving the call; 3. The tow truck that is dispatched will arrive at the stated location within a reasonable time considering distance, traffic and weather conditions; S:Icbainbridge \Ordinances\tow ordinance draft three for second reading 1- 20- 04.doc Page 5 of 10 Proposed towing ordinance — C. Griskell Draft 3, January 20, 2004 4. if for any reason a tow operator is unable to dispatch a tow truck within the stated time or if the dispatched truck will be delayed for any reason, the operator shall so advise the police department stating the reason and estirnated time of arrival. In the event the tow truck fails to arrive at the scene within a reasonable time, the police department will contact another tow operator to respond to the scene and will cancel the original tow; 5. A tow operator on rotation who is unable to dispatch or arrive within the times stated in subsections 1, 2, 3 and 4 of this section will forfeit his turn and be placed at the bottom of the rotation list as if he had responded; 6. Consistent refusal or failure of the class A registered tow operator to respond to calls from the police department for towing services may result in the removal from the list of qualified class A registered tow operators; 7. The tow operator shall advise the police department when the tow company is temporarily unavailable to respond to rotational calls with a class A, B or C tow truck. Unavailability may occur due to conditions such as, but not limited to, other tow truck commitments, tow truck disabled and/or under repair, unforeseen driver shortage due to illness, etc. The period of unavailability may last less than an hour or much longer. The tow operator will give the reason for unavailability and approximately when the company will be available to respond to calls. The tow company will be removed from the rotational list and will not be called until the operator advises the police department that the company is once again able to respond to calls with an A, B or C class truck. In all such cases, the tow company will resume its normal position on the rotational list without regard to any missed calls or its position prior to being unavailable; 8. The tow operator will advise the police department whenever a private call is received for tow with circumstances that indicate that the tow is for a vehicle which has been involved in an accident, incident or equipment breakdown on the public roadway. The tow operator also will advise the police department of all private calls to motor vehicle accidents on private property resulting in bodily injury or death; 9. The tow operator will notify the police department before moving any vehicle involved in an accident an a public highway or street under the jurisdiction of the police department or where it appears that the driver of the vehicle to be moved is under the influence of intoxicants or drugs, or is otherwise incapacitated. 10. When the police department is in charge of an accident scene or other such incident, a tow operator shall not respond to the scene unless his services have been specifically requested by the police department, the driver /owner, or his agent. 11. The tow operator shall be available, or will ensure that specific employees are available, twenty -four hours a day for the purpose of receiving calls or arranging for the release of vehicles. Business hours will be posted conspicuously at the operator's place of business so they can be seen during business hours and non- business hours. 12. The operator shall post a current copy of tow and storage rates arising from police - initiated tows in the following locations: a. At the entrance to the place of business, in a conspicuous location, plainly visible and readable by members of the public, whether the business is open or closed. if, in order to S:lcbainbridge\Ordinancesltow ordinance draft three for second reading 1 - 20 - 04,doc Page 6 of 10 Proposed towing ordinance — C:. Driskelt Draft 3, January 20, 2004 meet this requirement, the rate sheet must be placed in a location, exposed to the elements, it shall he protected so as to remain legible. b. Inside the business location, where business is commonly transacted. The rate sheets shall be posted in such manner as to be clearly and plainly visible and readable at all times by customers of the business. c. A copy of the current rates will be sent: to the police department. Notice of any change(s) in service rates will be forwarded to the police department ten days before the effective date of the change(s). d. In the event that an operator has only a class B truck and utilizes it for class A and B type tows, the operator shall file a rate sheet that specifies the rates charged for the different types of tows. Whenever any operator utilizes a larger truck than the towed vehicle warrants, the operator shall charge fees based on the size of the towed vehicle, not the size of the truck used. Example: A class C truck is used, at the operator's discretion, to tow a class B truck size vehicle. The fees charged shall be those for a class B, not a class C. 13. Charges made for towing services arising from calls initiated by the police department shall be consistent with charges made for similar services performed at the request of the general public. 14. Unless other arrangements are made with commissioned police personnel at the scene, all impounded vehicles shall be. taken to the tow operator's nearest approved storage location within the City. 15. The tow operator will maintain, for three years, records on towed and released vehicles that were towed at the request of the police department. This record will include, but is not to be limited to: a. An itemized receipt of all charges for the services provided; b. An inventory sheet or copy thereof made out by the police officer at the scene of the tow and signed by the operator; c. All other records required by the police department. Such records will he available for inspection by the police department during normal business hours at the operator's place of business. 16. The tow operator will sign an inventory sheet made out by the police officer at the scene. The tow operator shall obtain from the officer, and the officer shall provide, a signed authorization for the impound as required by RCW 46.55.080(2). 17. Tow operators shall perform towing tasks cotnpetently according to a reasonable standard of care within the towing industry. 18. No tow operator, employee or agent shall misappropriate, wrongfully convert to his/her own use, or abuse property belonging to another and entrusted to his/her care or storage. 19. Tow truck operators will use emergency lights to warn other motorists only when at the scene of accidents, disabled vehicles and /or recoveries. Such lighting shall not be used when traveling to or S:lcbainbridge \Ordinanccs\tow ordinance draft three for second reading 1- 20- 04.doc Page 7 of 10 Proposed towing ordinance — C. Driskell Draft 3, January 20, 2004 from the scene. 20. l'ow truck operators shall be responsible for cleaning accident/incident scenes of all vehicle glass and debris. 21. Specific operating restrictions and/or requirements, by truck class, are as follows: a. The standard air brake release tools (caging stud assemblies) required to be carried in the class Band C trucks shall be used, whenever necessary, to preserve potential evidence involving brake equipment or adjustment settings. When an operator is attempting to move a vehicle equipped with locked spring parking brakes that cannot be released by external air supply, the caging assemblies shall be used to release the brake tension. Under no circumstances shall the towed vehicle's brake assemblies or adjustments be moved or disturbed in any way that will prevent later determination of the pre- accident or incident settings. b. Class 13 trucks in excess of twenty -three thousand pounds gross vehicle weight rating need not carry dollies when towing or recovering heavy vehicles. c. Class D and E and S trucks shall not be used to respond to initial calls unless specifically authorized by police personnel at the scene or by local written policy approved by the chief of police. d. Class E trucks shall: i. When used for multiple vehicle towing recovery (one on bed, one in tow), all invoice charges shall be evenly divided between the vehicles so transported; ii. Not be operated in excess of either gross vehicle weight rating or purchased tonnage weight limits; iii. Be required to carry its portable lights only when used in a towing mode. 22. Whenever a special event or overflow storage lot is approved by the police department the operator shall maintain personnel at the lot twenty-four hours per day for security and vehicle and/or personal property release. If necessary, reimbursement for such labor shall be part of the contract for the special event, if appropriate, or by amended storage rates with a waiver of the ten -day rate change notice requirement approved by the police department. At the conclusion of a special event or overflow situation, all vehicles not reclaimed by the owner shall be towed to the operator's regular storage facility and processed in the normal fashion. No additional fee shall be charged for towing the vehicle from the overflow lot to the regular facility. 23. All work performed by the operator and /or employee shall be in the most professional and expeditious manner. All invoices and other required forms shall be completed accurately and promptly. F. Records kept on City of Spokane Valley police impounds, including all services rendered at the request of the City of Spokane Valley police, shall be available for inspection by the police department during normal business hours. S:\cbainbridgc \Ordinances\tow ordinance draft three for second reading 1- 20- 04.doc Page 8 of 10 Proposed towing ordinance — C. Driskell Draft 3, January 20, 2004 Section 11. Drivers. All drivers must be a least eighteen years of age, possess a valid Washington operator's license with the proper class of commercial driver's license where required, and be able to demonstrate that he/she is covered by the insurance policy of the towing business specified in Section 5 of this Ordinance. Section 12. Soliciting Business. It is unlawful for any person to drive or operate a tow truck on any public street or way open to the public for the purpose of solicitation of business, without having been called to the location of an accident, disabled vehicle, or impound by the owner or operator of the vehicle, his authorized agent or the police. Section 13. Fees Charged by Tow Operator for Police - Initiated Tows. The schedule of maximum fees shall conform to, and not be more than, the schedule of maximum fees then in effect by the Washington State Patrol. The schedule of maximum fees may be adjusted periodically by the police chief to conform to any adjustments made by the Washington State Patrol to its schedule of maximum fees. Any class A licensee shall not exceed the fees of such schedule for services rendered at the request of the police department or its dispatcher. Charging fees in excess of those specified in the fee schedule, or charging for services not actually rendered, may result in suspension from the list of class A registered tow operators authorized for police impounds. Private impound fees are set by the registered business operator and recorded with the Department of Licensing in accordance with Washington State Patrol guidelines. Section 14. No Vested Right to do Police Impounds. Nothing in this chapter shall proscribe the City from contracting with one or more tow operators for tow services requested by the police and /or providing such towing services with City personnel and equipment. It is the intent of this chapter to establish certain requirements for tow business and those registered tow operators authorized to do police impounds, but not to vest any specific rights to do police impounds or other police- requested towing services. Section 15. Violation - Penalty. A. Injunctive Action. Any violation of the provisions of this Ordinance constitutes a public nuisance, which the City can abate through the provisions of Spokane Valley Ordinance No. 83. B. Suspension /Revocation. Any violation of the provisions of this Ordinance may be grounds for suspension or revocation of a tow operator's registration with the City, pursuant to Section 7 of this Ordinance. C. Provisions Nonexclusive. Penalty and enforcement provisions provided in this chapter are not exclusive, and the City may pursue any remedy or relief it deems appropriate. S_\cbainbridgelOrdinances\tow ordinance draft three for second reading 1- 20- 04.doc Page 9 of 10 I'roposed towing ordinance — C. Driskell Draft 3, January 20, 2004 ATTEST: Passed this day of January, 2004. Christine Bainbridge, City Clerk APPROVED AS TO FORM: Cary P. Driskell, Deputy City Attorney Date of Publication: Effective Date: Michael DeVleming, Mayor S:Icbainbridge\Ordinancesltow ordinance draft three for second reading 1- 20- 04.doc Page 10 of 10 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 20, 2004 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Second Reading — Ordinance No. 04 -002 (Street Vacation Ordinance) GOVERNING LEGISLATION: RCW 35A.47.020 (Streets -- Acquisition, standards of design, use, vacation and abandonment -- Funds) and RCW 35.79 (Streets - Vacation) PREVIOUS COUNCIL ACTION TAKEN: The City Council conducted the first reading of Ordinance No. 04 -002 on January 13, 2004 and directed the ordinance to be brought back to the Council for second reading on January 20, 2004. BACKGROUND: RCW 35A.47.020 and RCW 35.79 provide the statutory standards and regulations for local jurisdictions' processing and consideration of proposals to vacate public ownership of streets and alleys to private ownership. Beginning in summer 2003, the City Council discussed with staff the statutory requirements for the processing of street vacation requests, and the alternative policy approaches the City Council could enact. Key issues discussed by the City Council included whether or not to charge compensation for vacated streets or alleys, different methods for charging compensation, and the role and responsibilities of the City Council and the Planning Commission in the review and consideration of vacation requests. OPTIONS: Conduct the second reading of Ordinance No. 04 -002 as submitted and move to either approve or deny the ordinance. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance No. 04002. BUDGET /FINANCIAL IMPACTS: The City Council passed Resolution 03 -053 on November 25, 2003, adopting the City's current Master Fee Schedule (effective January 1, 2004). The current Master Fee Schedule specifies a current $300.00 Street Vacation Application fee. Staff will submit a separate resolution at the Council's January 20, 2004 regular meeting that will propose to amend the current 2004 Master Fee Schedule to modify the current Street Vacation Application fee from $300.00 to $1,300.00. STAFF CONTACT: Cary Driskell, Deputy City Attorney / Kevin Snyder, AICP, Current Planning Manager r '' CITY OF SPOKANE VALLEY, WASHINGTON ORDINANCE NO. 04 -002 AN ORDINANCE OF THE CITY OF SPOKANE. VALLEY, WASIITNGTON, PROVIDING REGULATIONS FOR THE VACATION OF STREET RIGHTS -OF -WAY. WHEREAS RCW 35A.47.020 provides statutory authority for cities to vacate public rights -of -way; WHEREAS, RCW 35.79 provides a general procedural framework for cities to vacate public rights-of- way; and W}{EREA:S, the City would like to have an ordinance that provides specific guidance to its citizens on the procedural requirements for vacating public rights -of -way. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SPOKANE VALLEY, WASHINGTON DOES ORDAIN AS FOLLOWS: SECTION 1. — Purpose and intent. The purpose of this chapter is to establish procedures, notice requirements and fees for the vacation of streets and alleys within the city. This chapter is intended to implement the authority granted to the city by Chapter 35.79 RCW and RCW 35A.47.020 and to conform to their provisions. In case of conflict between this chapter and those statutes, the provisions this Ordinance shall be controlling. SECTION 2 — Initiation of Vacation. The owners of an interest in any real property abutting upon any street or alley who may desire to vacate the street or alley, or any part thereof, may petition the City Council. In the alternative, the City Council may itself initiate a vacation by resolution. The petition or resolution shall be filed with the City Clerk. SECTION 3 — Petition for Vacation. The petition shall be in a form prescribed by the Community Development Director (hereinafter referred to as "the Director" or his or her designee) and shall be signed by the owners of more than two - thirds of the property abutting the portion of the street or alley sought to be vacated,. The petition shall also discuss the criteria set forth in Section 11 of this Ordinance. The sufficiency of the petition shall be governed by R.CW 35A.01.040. SECTION 4 — Petition fees. Every petition for the vacation of any street or alley or any part thereof, shall be accompanied by a fee in an amount established by resolution of the city to defray a portion of the administrative costs incurred in processing the petition and publishing, posting and mailing notices. The fees shall not be refunded under any circumstances. The amount of the petition fees shall be set by Resolution, and the set amount shall be stated in the City of Spokane Valley Master Fee Schedule, SECTION 5 — Submittal Requirements for Petitions. Every petition shall be accompanied by: (1) an Assessor's Map from the Spokane County Assessor's Office showing with a solid red line the portion of the street or alley sought to be vacated, (2) a vicinity map showing the general area of the proposed vacation, (3) a copy of the record of survey, if available for the subject street and alley proposed for vacation and abutting properties and streets and alleys within 100 feet on all sides of the proposed vacation; (4) written evidence of any and all easements or allowances or reservations, public or private, pertaining to the street or alley proposed for vacation; and (5) a written narrative describing the reasons for the proposed street vacation, the physical limits of the proposed street vacation and the public benefit of the proposed street vacation. Street Vacation Ordinance 04 -002 Page 1 of 5 SECTION 6 — Setting of Hearing. Upon receipt of the petition, the fee and all required documents, the City Clerk shall forward the petition and required documents to the Director, who shall determine whether the petition has been signed by the owners of more than two - thirds of the property abutting the part of the street or alley to be vacated. If the petition has been signed by the requisite percentage of such owners, the Director shall bring the petition before the City Council within 30 days of receipt of the petition, and the City Council shall by resolution fix the time when the petition will be heard by the City Council, or a com. mittee of the City Council, which time shall not be more than 60 days nor less than 20 days after the adoption of the resolution. Where the City Council initiates the vacation by resolution, that resolution shall fix the time when the proposed vacation will be heard by the City Council or a committee of the City Council. SECTION 7 — Staff Report. The Director, in conjunction with the Public Works Department shall prepare a report concerning the proposed vacation. The Public Works Department shall be responsible for conducting a needs analysis of the street or alley proposed for vacation in consideration of existing and future transportation system needs and requirements. The report shall address the criteria (see Section 11) to be considered by the City Council in determining whether to vacate the street or alley, and such other information as deemed appropriate by the Director including but not limited to drainage requirements, street closure requirements such as the removal and replacement of concrete, asphalt, and placement of barriers limiting vehicle movements. In preparing the report, the Director shall solicit comments from the Police Department, the Fire Department and may solicit comments from other governmental agencies and utility companies having jurisdiction or utilities within the boundaries of the City. The report shall be submitted to the Planning Commission and to the petitioner and his or her representative, not less than seven (7) calendar days before the hearing. SECTION 8 — Notice of Wearing. Upon the passage of the resolution fixing the time for hearing the petition or proposal for vacation, the City Clerk, or the Director, acting under direction and supervision of the City Clerk, shall give not less than 20 days' notice of the time, place_ and purpose of the hearing by (1) posting of a written notice in three (3) conspicuous places in the City; (2) publishing written notice once in the City's official newspaper, (2) posting a minimum twenty -four (24) inch by thirty -six (36) inch notice sign in a conspicuous place at each end of the street or alley sought to be vacated describing the proposed vacation and the date, time and location of the public heaimg; and (3) mailing written notice to all petitioners at the addresses on the petition and all owners of property abutting the street or alley proposed to be vacated, as shown on the records of' the Spokane County Assessor, not to exceed ninety (90) calendar days from the date of the public hearing. The Director shall send the same written notice to the representative of the petitioners at the address on the petition. SECTION 9 — Protest. If fifty (50) percent or more of the abutting property owners file written objections to a City Council- initiated vacation with the City Clerk, prior to the time of the hearing, the city shall be prohibited from proceeding with the vacation. SECTION 10 — Planning Commission Review and Recommendation. The hearing on the petition or proposal shall be held before the Planning Commission upon the day fixed by resolution or at the time to which a hearing may be adjourned. In its consideratoin of the proposed vacation of the street or alley, the Planning Commission shall render a recommendation based on the criteria specified in Section 11.A -E. Following the hearing, the Director shall forward the Planning Commission's recommendation and the hearing minutes to the City Council at a regularly scheduled meeting. If a hearing is held before the Planning Commission, it shall not be necessary to hold a hearing before the City Council, provided that the City Council may at its discretion determine to hold a separate hearing on the proposal. Street Vacation Ordinance 04 -002 Page 2 of 5 SECTION 11 — City Council Decision. Following the hearing and receipt of the Planning Commission's recommendation the City Council shall determine whether to vacate the street or alley. The determination shall include, but not. be limited to, consideration of the following criteria: A. Whether a change of use or vacation of the street or alley will better serve the public; B. Whether the street or alley is no longer required for public use or public access; C. Whether the substitution of a new and different public way would be more useful to the public; O. Whether conditions may so change in the future as to provide a greater use or need than presently exists; and E. Whether objections to the proposed vacation are rnacle by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public. If the City Council determines to grant the vacation, the action shall be made by ordinance with such conditions or limitations as the City Council deems necessary and proper to preserve any desired public use or benefit. The ordinance may contain a provision retaining or requiring conveyance of easements for construction, repair and maintenance of existing and future utilities and services. Pursuant to RCW 35.79.040, the City Council in approving a street vacation request shall specify that the vacated portion of the street or alley shall belong to the abutting property owners, one -half to each, unless factual circumstances otherwise dictate a different division and distribution of the street or alley to be vacated. The City Council reserves the right to require compensation as a condition of approval of ordinance action, provided that such compensation shall comply with the requirements of RC W 35.79.030, and further, that any required compensation shall be paid to the City prior to the City's participaiton in required title transfer actions. •SECTION 12 — Vacation of Waterfront Streets. A. The city shall not vacate a street or alley if any portion of the street or alley abuts a body of water unless: 1. The vacation is sought to enable the City to acquire the property for beach or water access purposes, or launching sites, park, public view, recreation, educational purposes, or other public uses; 2. The City Council, by resolution, declares that the street or alley is not presently being used as a street or alley and that the street or alley is not suitable for any of the following purposes: beach or water access, launching sites, park, public view, recreation, or education; or 3. The vacation is sought to enable the City to implement a plan, adopted by resolution or ordinance, that provides comparable or improved public access to the same shoreline Street Vacation Ordinance 04 -002 Page 3 of 5 area to which the street or alley sought to be vacated abuts, had the properties included in the plan not been vacated. 13. Before adopting an ordinance vacating a street. or alley under subsection (A)(2) of this section, the City Council shall: 1. Cause an inventory to be compiled of all rights -of -way within the city that abut the same body of water that is abutted by the street or alley sought to be vacated; 2. Cause a study to be conducted to determine if the street or alley to be vacated is unsuitable for use by the city for any of the following purposes: launching sites, beach or water access, park, public view recreation, or education; 3. Hold a public hearing on the proposed vacation in the manner required by Chapter 35.79 RCW and this chapter; and 4. Include in its written decision a finding that the street or alley sought to be vacated is not suitable for any other purposes listed under subsection (B)(2) of this section, and that the vacation is in the public's interest. C. Notice of the public hearing on the proposed vacation shall be provided in accordance with the notice provisions of Section 8 of this Ordinance, provided, that the City shall also post notice of the public hearing conspicuously on the street or alley sought to be vacated, which notice shall indicate that the area is a public access, that the street or alley is proposed to be vacated, and that anyone objecting to the proposed vacation should attend the public hearing or send a letter to the Director indicating the objection. SECTION 13 — Application of Zoning District Designation. The zoning district designation of the properties adjoining each side of the street or alley to be vacated shall be automatically extended to the center of such vacation, and all area shall included in the vacation shall then and henceforth be subject to all regulations of the extended districts. The adopting ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. SECTION 14 - Recording of ordinance. A certified copy of the ordinance vacating a street or alley or part thereof, shall be recorded by the City Clerk in the office of the Spokane County Auditor. SECTION 15 — Compliance to City Council Conditions. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. SECTION 16 — Record of Survey Required. Following the City Council's passage of the ordinance approving the proposal to vacate the street or alley, a record of survey prepared by a registered surveyor in the State of Washington and including an exact metes and bounds legal description and specifying if applicable any and all easements for construction, repair and maintenance of existing and future utilities and services, shall be submitted by the proponent to the Director. Said record of survey shall contain the professional stamp and signature of the registered surveyor, shall contain signature lines for the City of Spokane Valley Community Development Director, City of Spokane Valley Public Works Director or designee, and the proponent indicating acceptance of the vacated street or alley. Said record of survey shall also specifying location, dimensions and area of all parcels of land abutting and within one hundred (100) feet on all sides of the vacated street or alley. Street Vacation Ordinance 04 -002 Page 4 of 5 SECTION 17 — Costs of Title Transfer to be Borne by Proponent. All direct and indirect costs of title transfer of the vacated street or alley from public to private ownership including but not limited to title company charges, copying fees, and recording fees are to be borne by the proponent. The City will not assume any financial responsibility for any direct or indirect costs for the transfer of title. SECTION 18 — Severability. if any section, sentence, clause or phrase of this ordinance, or any regulation, rule or order adopted pursuant to the authority thereof be determined invalid or unconstitutional, it shall not. affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. SECTION 19 — Effective date. This ordinance shall be in full force and effect five (5) days after publication of this ordinance or a summary thereof in the official newspaper of the City as provided by law. ATTEST: PASSED by the City Council this day of January, 2004. Christine Bainbridge, City Clerk Approved as to form: Cary P. Driskell, Deputy City Attorney Date of publication: Effective date: Michael DeVleming, Mayor Street Vacation Ordinance 04 -002 Page 5 of 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 20, 2004 City Manager Sign -off: Item: Check all that apply: ❑ consent X old business new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Proposed Fire District Annexation Ordinance, 04 -003 GOVERNING LEGISLATION: RCW 52.04.161 PREVIOUS COUNCIL ACTION TAKEN: The Council previously annexed, on a temporary basis, to Fire Districts 1,8 and 9, first for 2003, then again for 2004 by Resolution 03 -049. RCW 52.04.161 states that the City will automatically be removed from the fire districts by operation of law unless the City requests that it be annexed on a more permanent basis to one or more fire districts. Staff has met with representatives of FD 1, FD 8 and FD 9 to discuss the various options. Staff has also conducted several in -depth discussions with the Council on the various fire protection options available to the City, most recently on December 23, 2003 by Nina Regor. The Council conducted a first reading on 1- 13 -04. No changes were suggested by the Council. BACKGROUND: Staff recently learned from FD 1 and 9 that the four parcels comprising FD 9's jurisdiction in Spokane Valley are in the process of being merged from FD 9 to FD 1. If successful (there is no indication it will not be) then the election would be for annexation to FD 1 and FD 8. As presented on December 23, the type and amount of work necessary to bring this matter to the ballot requires quick action by the Council. Staff asserts, supported by FD 1 and FD 8, that April 27 is the first realistic ballot date this matter could appear. Staff further asserts that we want to make sure we have the matter on the ballot for that election to be able to have a second attempt at passage if the April 27 effort is not successful. OPTIONS: Not annexing to the existing fire districts, which would result in the City either contracting for fire protection services, or forming our own fire department. RECOMMENDED ACTION OR MOTION: Move to adopt proposed Ordinance No. 04 -003, and request that the County place this matter on the April 27, 2004 ballot. BUDGET /FINANCIAL IMPACTS: Previously outlined at length by Deputy City Manager Nina Regor on December 23, 2003. STAFF CONTACT: Nina Regor, Deputy City Manager; Morgan Koudelka, Administrative Analyst; Cary P. Driskell, Deputy City Attorney ATTACHMENTS: Proposed Ordinance No. 04 -003 Proposed fire district annexation ordinance — C. Driskell January 15, 2004 — draft two CITY OF SPOKANE VALLEY SPOKANE COUNTY WASHINGTON ORDINANCE NO. 04 -003 AN ORDINANCE. OF THE CITY OF SPOKANE VALLEY, WASHINGTON, PROVIDING FOR THE SUBMISSION OF A PROPOSITION TO THE QUALIFIED VOTERS OF THE CITY OF SPOKANE VALLEY FOR APPROVAL OR REJECTION OF ANNEXATION TO SPOKANE COUNTY FIRE DISTRICT 1 AND SPOKANE COUNTY FIRE DISTRICT 8 WHEREAS, pursuant to RCW 52.04.161, the City of Spokane Valley has received fire services in its first two years of incorporation from the existing fire districts within the City's corporate limits; WHEREAS, pursuant to RCW 52.04.161, the City of Spokane Valley shall be withdrawn from the existing fire districts unless a ballot proposition is adopted by the voters of Spokane Valley providing annexation into one or more existing fire districts; WHEREAS, Resolution 03 -016, adopted by the City Council February 11, 2003, directed the City Manager to contact the existing fire districts to investigate and report on future fire protection services, including long -term annexation to the districts; WHEREAS, the City Manager has conducted said investigation, and recommends annexing to Spokane County Fire Districts 1 and 8; WHEREAS, the public interest will be served by annexing to Spokane County Fire District 1 and Spokane County Fire District 8; WHEREAS, the City Council is desirous of being annexed by Spokane County Fire Districts 1 and 8; and WHEREAS, RCW 52.04.061 states that the legislative authority of a city seeking to annex to one or more fire districts may initiate said annexation by adoption of an ordinance stating the city's intent. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as follows: Section 1. Intent. It is the intent of the City Council of the City of Spokane Valley to submit for ballot proposition of the qualified electorate of the City of Spokane Valley the approval or rejection of the annexation of the City of Spokane Valley to Spokane County Fire District 1 and Spokane County Fire District 8 as the boundaries of those Districts are configured at the date of the election on this issue. Sacbainbridgc \Ordinanecs\proposed fire district annexation ordinance 1 -15 -04 draft 2.doc rage 1 of 2 Proposed fire district annexation ordinance — C. Driskell January 15, 2004 — draft two Section 2. Severability. If any section, subsection, sentence or clause. of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity oldie remaining provisions of this Ordinance. Section 3. Effective date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof occurs in the official newspaper of the City as provided by law. ATTEST: Passed this day of January, 2004. Christine Bainbridge, City Clerk Approved As To Form: Cary P. Driskell, Deputy City Attorney Date of Publication: Effective Date: Michael DeVleming, Mayor S: lcbainbridge \Ordinanceslproposed fire district annexation ordinance 1 -15 -04 draft 2.doc Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 20, 2004 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Resolution No. 04 -001 (Amended Master Fee Schedule for 2004) GOVERNING LEGISLATION: Ordinance No. 38 (Relating to Fees Charged for Services Provided by the City), effective March 31, 2003. PREVIOUS COUNCIL ACTION TAKEN: The City Council approved Resolution No. 03 -053 on November 25, 2003 establishing a Master Fee Schedule for 2004. BACKGROUND: Street Vacation Application Fee Modification — During the legislative development of Ordinance No. 04 -001 that is currently scheduled for second reading on January 20, 2004, the City Council directed staff to analyze the cost recovery adequacy of the current $300.00 Street Vacation Application Fee established pursuant to Resolution No. 03 -053. Staff provided written analysis in the January 13, 2004 agenda packet for the first reading of Ordinance No. 04 -002 that identified that the current Street Vacation Application Fee does not provide adequate cost recovery. Staffs analysis recommended that the application fee be increased to $1,300.00 to provide a higher level of cost recovery for the direct costs associated with the processing of Street Vacation requests. The City Council stated no objection to this proposed modification during its discussion of the Ordinance on January 13, 2004. Tow Operator Annual Registration Fee Establishment — The City Council conducted a first reading of Ordinance No. 04 -001 on January 13, 2004. A.4 of Section 10 (Registered Tow Operators Authorized for Police Impounds) directs that an annual registration fee shall be established by the City Council through resolution for the purpose of creating a cost recovery mechanism for contract administration costs. Ordinance No. 04 -001 is scheduled for second reading on January 20, 2004. The City Council stated no objection to the establishment of this fee during its discussion of the Ordinance on January 13, 2004 OPTIONS: Approve or deny Resolution No. 04 -001. RECOMMENDED ACTION OR MOTION: Move to approve Resolution No. 04 -001. BUDGET /FINANCIAL IMPACTS: The City Council's approval of Resolution No. 04 -001 will: 1) modify the current Street Vacation Application Fee from $300.00 to $1,300.00 providing for increased cost recovery relative to the direct costs incurred by the City in the processing of street vacations; and 2) establish a Tow Operator Annual Registration Fee in the amount of $100.00 payable to the City for the purpose of creating a cost recovery mechanism for contract administration consistent with A.4 of Section 10 (Registered Tow Operators Authorized for Police Impounds) of Ordinance No. 04 -001 scheduled for second reading on January 20, 2004. Both of these fees are subject to annual review by the City Council. STAFF CONTACT: Nina Regor, Deputy City Manager ATTACHMENT: Resolution No. 04 -001 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 04 -001 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, APPROVING AN AMENDED MASTER FEE SCFIEDULE FOR 2004. WHEREAS, it is the general policy of the City to establish fees that are reflective of the cost of services provided by the City; and WHEREAS, the Spokane Valley City Council adopted Resolution No. 03 -053 on November 25, 2003 to adopt a City fee schedule for 2004; STREET VACATION APPLICATION FEE MODIFICATION: WHEREAS, Resolution No. 03 -053 established a Street Vacation Application in the amount of $300.00. WHEREAS, the City Council directed staff during the legislative development of a Street Vacation Ordinance for the City of Spokane Valley to analyze the cost recovery adequacy of the Street Vacation Application fee established by Resolution No. 03 -053 and the City Council received staff analysis on January 13, 2004 that indicated that the current Street Vacation Application fee established pursuant to Resolution No. 03 -053 did not provide an appropriate level of cost recovery; WHEREAS, the City Council conducted the first reading of Ordinance No. 04 -002 (Street Vacations) on January 13, 2004; and approved said Ordinance for second reading on January 20, 2004; TOW OPERATOR ANNUAL REGISTRATION FEE ESTABLISHMENT: WHEREAS, A.4 of Section 10 of Ordinance No. 04 -001 (Tow Regulations) specifies the establishment of an annual registration fee to be paid by tow operators subject to the regulations of the ordinance for the purpose of cost recovery for contract administration; WHEREAS, A.4 of Section 10 (Registered Tow Operators Authorized for Police Impounds) of Ordinance No 04 -001 (Tow Regulations) specifies that the annual, registration fee shall be set by resolution of the City Council; WHEREAS, the City Council conducted the first reading of Ordinance No. 04 -001 (Towing Regulations) on January 13, 2004; and approved said Ordinance for second reading on January 20, 2004; WHEREAS, it is necessary to modify the current Master Fee Scheduled for 2004 specific to a modification of the Street Vacation Application fee and the establishment of a Tow Operator Annual Registration Fee;. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Resolution 04 -001: Amended 2004 Master Fec Schedule 1 Section 1. Modification to Schedule A (Planning) of Exhibit A of the Master Fee Schedule. For the purpose of modifying the current Street Vacation Application fee as set fort in Schedule A (Planning) of Exhibit A of the Master Fee Schedule, the City Council hereby adopts the amended Master Fee Schedule for 2004, which is attached hereto as Exhibit "A" as if fully set forth herein. Section 2. Establishment of Tow Operator Annual Registration Fee in Schedule G (Other Fees) of Exhibit A of the Master Fee Schedule. For the purpose of establishing a Tow Operator Annual Registration Fee, as required by ordinance, in Schedule G (Other Fees) of Exhibit A of the Master Fee Schedule, the City Council hereby adopts the amended Master Fee Schedule for 2004, which is attached hereto as Exhibit "A" as if fully set forth herein Section 3. Repeal. To the extent that previous fee schedules are inconsistent with those set forth herein, they are repealed. 2004. ATTEST: Section 4. Effective Date. This Resolution shall be in full force and effect January 21, Adopted this 20 day of January, 2004. Christine Bainbridge, City Clerk Approved as to Form: Cary P. Driskell, Deputy City Attorney CITY OF SPOKANE VALLEY Michael DeVleming, Mayor Resolution 04 -001: Amended 2004 Master Fee Schedule 2 J 1 J1 I Schedule A: Planning Schedule 13: Public Works Schedule C: Building Schedule D: Fire Code Schedule E: Parks & Recreation Schedule F: Administrative Schedule G: Other Fees Resolution No. 04 -001: Exhibit A AMENDED MASTER FEE SCHEDULE Fee Schedule Page No. 2 4 5 12 15 17 18 Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 1 of 18 AMENDMENTS Comprehensive Plan amendment Zoning or other code text amendment APPEALS Appeal of Administrative Decision Appeal of Hearing Examiner findings ENVIRONMENTAL REVIEW SEPA checklist Single dwelling (when required) All other developments Environmental Impact Statement Review PERMITS Houle Occupation Permit Conditional Use Permit Temporary Use Permit PLATS Subdivisions Preliminary plat Final plat Short Plats Preliminary 2 -4 lots Final Plat 2-4 Lots Preliminary plat 5 -9 Lots Final Plat 5 -9 Lots MASTER FEE SCHEDULE Schedule A - PLANNING $1,500.00 $1,500.00 $1,000.00 $300.00 $100.00 $300.00 $2,000.00 Shoreline Substantial Development Permit $800.00 Critical Areas $300.00 $80.00 $800.00 $150.00 $2,000.00 Plus $25.00 per lot $1,000.00 Plus $10.00 per lot $500.00 $800.00 Plus $10.00 per lot $1,000.00 Plus $25.00 per lot $800.00 Plus $10.00 per lot Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 2 of 18 Plat Modification Subdivision plat Short plat Binding Site Plan Binding site plan modification Change of Conditions Aggregation /Segregation Lot line adjustment Lot line elimination Zero lot line SIGNS Review of permanent sign Review of temporary sign ZONING Zoning map amendments (rezone) PUD plan PUD modification $650.00 $265.00 $1,500.00 $1,300.00 $650.00 $50.00 $50.00 • SITE PLAN REVIEW 5250.00 STREET VACATION APPLICATION SI,300.00300.ON VARIANCES Administrative 5300.00 Public Hearings 51,500.00 $100.00 $100.00 5100.00 Plus $10.00 per lot $1,500.00 $1,500.00 Plus 525.00 per lot $500.00 Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 3 of 18 INSPECTIONS Stormwater system review Stormwater system inspections Industrial or mineral industrial sites PERMITS Right -of -way obstruction permit Approach permit Floodplain permit Conditional Use permit Shoreline permit TRAFFIC IMPACT ANALYSIS REVIEW Schedule B — PUBLIC WORKS Estimated cost of public works review fees is due upon submittal of application. Any additional actual costs are due at the time of occupancy permit or final land action, whichever applies. ENGINEERING/PL.AN REVIEW — For road design, drainage, erosion and sedimentation control, right of way improvements, plat maps, etc. Commercial $250.00 Plus hourly rate after 5 hours Residential $150.00 Plus hourly rate after 3 hours HOURLY RATE* $50.00 *Examples of activities charged on an hourly rate system include but are not limited to commercial site plan reviews and rezone reviews. Field monitoring or inspections of grading sites, residential or non - residential Commercial, multifamily, and multi lot sites Variances Cash, certified check or bond for right of way cleaning *S25.00 minimum at time of application Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 $250.00 S50.00 $200.00 $225.00 $ 16.00 $25.00 $50.00 $200.00 $50 Hourly rate $1,000.00 Plus hourly rate after l hour Hourly rate Plus hourly (four hour minimum) Plus hourly Plus review & inspection fee at hourly rate* Plus review & inspection fee at hourly rate* Plus hourly rate after l hour Plus inspection fee Plus hourly rate after 1 hour $50.00 Plus hourly rate after l hour Page 4 of 18 The building code permit fees are collected at the time of the issuance of the building permit. Other fees are also to be collected at the time of the issuing of the building permit. Each department for whom the fee is collected is to advise the permit specialist of fees due. GRADING Permit Fees 100 or less 101 to 1,000 1,001 to 10,000 10,001 to 100,000 100,001 to 200,000 200,000 or more 50 or less 51 to 100 101 to 1,000 1,001 to 10,000 10,001 to 100,000 100,001 to 200,000 200,001 or more Cubic Yards Plans Checking Fees Cubic Yards STRUCTURAL CODE Schedule C — BUILDING Land Clearing only (without earth being moved) No fee S12.00 $20.00 $25.00 $25.00 for the first for each additional $98.00 for the first for each additional $158.00 FEE $20.00 $20.00 for the first 100 Cu. Yd., plus $7.00 for each additional 100 Cu. Yd. $83.00 for the first 1,001 Cu. Yd., plus $6.00 for each additional 1,000 Cu. Yd. $147.00 for the first 10,000 Cu. Yd. plus $15.00 for each additional 10,000 Cu. Yd. $368.00 for the first 100,000 Cu. Yd. plus $15.00 for each additional 100,000 Cu. Yd. $503.00 for the first 200,000 Cu. Yd. plus $1 5.00 for each additional 200,000 Cu. Yd. FEE 10,000 Cu. Yd. plus $7.00 10,000 Cu. Yd. 100,000 Cu. Yd. plus $6.00 100,000 Cu. Yd. $65.00 Building permit fees for each project are set by the following fee schedule. The table below is to be used to determine the building permit fees and plans check fees based on the value of the construction work as stated by the applicant or the value calculated by the Building Official using the latest valuation data published in the Building Safety Journal by the International Code Council, whichever value is greatest. Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 5 of 18 Valuation Table Total Valuation $1 to $25,000 $25,001 to $50,000 $50,001 to S100,000 $100,001 to $500,000 $500,001 to $1,000,000 $1,000,000 and up Private garages (wood frame) Private garages (masonry) Pole buildings Open carport, decks, porches Plans Review Fees Valuation Exceptions Fee $69.25 for the first $2,000 plus $14 for each additional $1,000, or fraction thereof, up to and including $25,000 $391.25 for the first $25,000 plus $10.10 for each additional $1,000, or fraction thereof, up to and including $50,000 $643.75 for the first $50.000 plus $7 for each additional $1.000, or fraction thereof, up to and including $100,000 $993.75 for the first $100,000 plus $5.60 for each additional $1,000, or fraction thereof, up to and including $500,000 $3,233.75 for the first $500,000 plus $4.75 For each additional $1,000, or fraction thereof, up to and including $1,000,000 $5,608.75 for the first $1,000,000 plus $3.15 for each additional $1,000, or fraction thereof Fee Per Square Foot $19.00 $22.00 $19.00 $15.00 Fees are to be collected at the time of receiving the application for permit if the plans review fee is over $50.00. If less than $50.00, it may be collected at the time of permit issuance. Plans review fee (general) 65% Of bldg permit fee Plans review fec — Group R -3 occupancies (single family 40% Of bldg permit fee Tess than 7,999 sq. ft.) Plans review fee — Group R -3 occupancies (single family 8,000 sq. ft. or greater) Plans review fee — U -1 or U -2 occupancies (sheds, barns, etc.) Plans review fee — temporary tent or structure 65% Of bldg permit fee 25% Of bldg permit fee 25% Of bldg permit fee Plans review fees are not refundable once the plan review has been started. This fee is in addition to the full basic fee. The WSBCC fee is to be collected at this time. If a set of plans already checked and approved is resubmitted by the owner or his/her agent, an Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 6 of 18 hourly rate of $47.00 will be applied for the re- review. PLUMBING CODE The plumbing code fees will be collected when the associated permit is issued. If the plumbing is included in the Building Pemrit the unit costs are added, but not the basic plumbing permit fee. A. Basic fees 1) Basic fee for issuing each permit 2) Basic for each supplemental permit 13. Unit fees (in addition to the basic fee) 1) For each plumbing fixture on a trap (including garbage disposals, dish washers, back flow device, drainage, hot tubs, built in water softener, water closets, lavatories, sinks, drains, etc ) 2) Private sewage disposal system 3) Water heater 4) Industrial waste pretreatment interceptor including its trap and vent, except kitchen type grease interceptors functioning as fixture traps. 5) Repair or alteration of water piping, drainage or vent piping 6) Lawn sprinkler system on any one meter 7) Atmospheric type vacuum breaker 8) T3ackflow protective device other than atmospheric type vacuum breakers 9) Medical gas 10) Interceptors MECHANICAL CODE $35.00 $7.50 $6.00 $20.00 $6.00 Each $15.00 A. Basic fees 1) Basic fee for issuing each permit $35.00 2) Basic for each supplemental permit $7.50 B. Unit fees (in addition to the basic fee) 1) Furnaces & suspended heaters - Installation or relocation a. up to and including 100,000 btu $12.00 b. over 100,000 btu $15.00 2) Duct work system $10.00 $6.00 Each fixture $25.00 S6.00 Each $6.00 Each $6.00 Per outlet S6.00 Each The mechanical code fees will be collected when the associated permit is issued. If it is included in the Building Permit, the unit costs are added, but not the basic mechanical permit fee. 1 .xhibit A of Resolution 04 -001: Amended Master Pee Schedule for 2004 Page 7 of 18 3) Heat pump & air conditioner a. O to 3 tons b. over 3 to 15 tons c. over 15 to 30 tons d. over 30 to 50 tons e. over 50 tons 4) Gas water heater 5) Gas piping system 6) Gas log, fireplace, and gas insert installation 7) Appliance vents installation; relocation; replacement 8) Repairs or additions 9) Boilers, compressors, and absorption systems a. 0 to 3 hp - 100,000 btu or less b. Over 3 to 15 hp - 100,001 to 500,000 btu c. Over 15 - 30 hp - 500,001 to 1,000,000 btu d. over 30 hp - 1,000,001 to 1,750,000 btu e. over 50 hp - over 1,750,000 btu 10) Air Handlers a. Each unit up to 10,000 cfm, including ducts b. Each unit over 10,000 cfm 11) Evaporative Coolers (other than portable) 12) Ventilation and exhaust a. Each fan connected to a single duct b. Each ventilation system c. Each hood served by mechanical exhaust 13) Incinerators a. Installation or relocation of residential b. Installation or relocation of commercial 14) Appliances, each 15) Unlisted appliances a. under 400,000 btu b. 400,000 btu or over 16) Hood a. Type I b. Type 11 17) L P Storage tank 18) Wood or Pellet stove insert 19) Wood stove system - free standing ENERGY CODE $12.00 $20.00 $25.00 $35.00 $60.00 $10.00 $1.00 Per outlet $10.00 $10.00 Each $15.00 $12.00 $20.00 $25.00 $35.00 $60.00 $12.00 $15.00 $10.00 $10.00 $12.00 $12.00 $19.00 $22.00 $10.00 $50.00 $100.00 $50.00 $10.00 $10.00 $10.00 $25.00 Energy Code Plans check fee is also established to check to meet the requirements of RCW 51- 11 WAC. These are in addition to the Building Code Fees. if City inspectors are assigned to verify Energy Plans, the following fees apply. If an outside energy inspector is required, Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 8 of 18 that fee will be determined by the outside agency. Residential Remodel /A.ddition New Single Family Tenant Improvement A. 0 to 10,000 square feet B. 10,001 square feet and over C. Multi - Family D. New Commercial and industrial OTHER BUILDING CODE FEES Annual Permit Annual Spokane. Valley Building Permits used to: 1) maintain equipment or buildings, 2) construct or remodel small areas of assembly occupancies, or 3) install tents or membrane structures Demolition Permit Single Family Residence Commercial buildings Garage or accessory building associated with a residence or commercial building Septic tank or underground flammable tank associated with a residence or commercial building Sign Fees Signs mounted on buildings Sign and pole mounting $ -0- $ -0- $35.00 $45.00 $60.00 $90.00 may be available depending upon the determination of the valuation of work made by the Spokane Valley Building Official. Certain record keeping and inspection responsibilities shall be established in a site specific Spokane Valley Annual Permit Agreement. $44.00 $125.00 $20.00 $10.00 Each Early Start Agreements (Foundations) 25% Of bldg permit fee Fees collected for a sign permit and a plans check fee for signs erected in accordance with the Sign Code. The below fee plus the WSBCC fee of $4.50. $45.00 $65.00 Temporary Certificate of Occupancy $50.00 Per building Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 9 of 18 Washington State Building Code Council (W.S.B.C.C.) Surcharge A flat fee of $4.50 will be collected on each permit for approved plans or any other permit that is issued in accordance with the Spokane Valley Building Code. EXCEPT: For multi - family projects, the fee is $4.50 for the first living unit and $2.00 for each additional unit. The City Finance Department will forward this fee to the WSBCC on a quarterly basis. OTHER MISCELLANEOUS FEES A. For City personnel 1) Hourly rate set for City Employees (unless otherwise specified) 2) Hourly rate for permit specialist 3) Overtime charges B. Hourly rate for contracted services C. Hourly rate for special called inspections $47.00 D. Mobile home location permit and inspection 1) Temporary mobile home $60.00 2) Manufactured home inspection, per section $50.00 E. House Moving Fee 1) Class I, Il, and III — Moving permit $60.00 2) Class 1,11, and 111— Inspection fee $60.00 ** 3) Class IV (if already permitted by Spokane $ -0- County or Spokane City) * Plus basement /crawlspace valuation permit fee * *Plus $47.00 per hour after the I hour, and $.50 per mile if the building to be moved into the City is outside the City limits F. Minimum Housing Inspection fee $55.00 Plus S47.00 per hour after l hour G. H. $47.00 $42.00 1.5 times regular rate Set according to contract rate Work on any structure or building without a permit if a Spokane Valley Permit is required: 1) Minimum investigative inspection fee $55.00 2) Total investigative fee to be equal to the permit fee determined for the value of the illegal work accomplished Special inspections (requested by owner or tenant) 1) Fire, wind, mud slide or flood damage $60.00 2) Day Care $60.00 3) Nursing Homes, hospitals, et al $60.00 Plus $ 47.00 per hour after 1st hour 4) Special Occupancies $60.00 Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 10 of 18 1. Excess inspections for a given project created by the $47.00 Per inspection or re- developer, owner or contractor inspection J. Condominitun conversion plans review /inspection fee Based on value of project and bldg code valuation K. Temporary tents, canopies, and air supported structures for public use; inclusive of all tents for a single event. It does not apply to tents less than 200 sq. ft., canopies less than 400 sq ft, camping tents, or to tents used for private, non commercial events. 1) Plans check fee $13.00 $60.00 2) Basic permit fee L. Enclosing an existing deck or patio 1) Plans check fee 2) Basic permit fee M. Swimming pools (Over 5,000 gallons) N. Re -roof Permit: Fee based on the value of the project. No plan plans are submitted for review. O. Change of Use or Occupancy Classification permit P. Towers, elevated tanks, antennas BUILDING CODE FEE REFUND POLICY 40% $50.00 review fee will be charged unless $47.00 Of the basic fee for plans examination Based on value of project; minimum $3,000 Plus plumbing fees Based on value of project No Permit Fee refund is allowed once the work has been started. If a refund is requested, the request shall be addressed to the Building Official in writing, and shall be received at the Spokane Valley Permit Center within 180 days of the date of issuance of the permit. Any fee refund request received after 180 days of the date of permit issuance shall be denied. Any refund approved shall be limited to 80% of the total Permit pee paid. R.efunds shall be limited to Building, Plumbing and Mechanical Permit fees paid to the City of Spokane Valley. Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 11 of 18 B. Residential 1) All zones 2) Permit fee C. D. Schedule D - FIRE CODE FIRE ALARM, SPRINKLER AND OTHER PROTECTION SYSTEMS Plans check and review fees, inspections, and permit for installation of separate fire alarm system or sprinkler system applications, and other fire protection systems. Fire Alarm System A. Commercial — permit, plans check and inspection Sprinkler Systems A. Tenant improvements 1) Less than 10 heads 2) 11 or more heads B. New systems 1) Commercial — permit, plans check and inspection 2) Residential Other Protection Systems A. Fire extinguishing system (other than sprinklers) 13. Standpipe installation 1) Class I and Class II 2) Class III Fire pump installation Emergency or standby commercial power generators installation E. Flammable and combustible liquids storage tanks installation 1) a. Underground, 1st tank b. Plus each additional tank on same site 2) a. Above ground tank b. Plus each additional tank on same site 3) Annual permit fee for storage F. Hazardous materials storage tanks installation 1) Less than 500 gallons 2) 500 - 1,199 gallons 3) 1,200 gallons or more $40.00 $35.00 $65.00 $85.00 Based on value of system $60.00 Each riser, plus $1.10 per pluglhead $50.00 Plus $1.50 per nozzle $58.00 $70.00 $55.00 $55.00 $55.00 $3550 $55.00 $35.00 $30.00 $75.00 $104.00 $147.00 Based on value of system Per tank Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 12 018 G. Liquefied petroleum tanks installation 1) Less than 500 gallons 2) 500 - 9,999 gallons 3) 10,000 gallons or more H. Gaseous oxygen systems installation 1) Less than 6,000 cubic feet 2) 6,000 - 11,999 cubic feet 3) 12,000 cubic feet or more I. Nitrous systems installation J. Medical gas systems installation 1) Gaseous system 2) Liquefied system K. Hazardous material recycling system installation 1) 110 gallons or less per day capacity 2) More than 1 10 gallons per day capacity L. Vapor recovery system installation 1) Phase 1- tank truck and tank 2) Phase II - vehicle fueled and tank M. Cryogenic tank installation 1) First tank 2) Each additional tank on same site N. Removal, abandonment, or any combination thereof, of flammable or combustible liquid storage tanks 1) First tank (commercial) 2) Each additional tank on the same site (commercial) 3) Contractor's permit for removal or abandonment of residential under- ground fuel tanks $84.00 $104.00 $147.00 Per tank $78.00 $90.00 $118.00 $95.00 Plus $12.00 each outlet $90.00 Plus $12.00 each outlet S95.00 Plus $12.00 each outlet $95.00 $117.00 Per tank $90.00 $115.00 $95.00 $35.00 $84.00 $47.50 $75.00 0. Fire Department fee for inspections and follow up. For initial inspection, plans check and follow up inspections as called for in the Fire Code and performed by the fire department,the fire department will be paid 65% of the fee collected for the permit. This payment will be paid quarterly. Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 13 of 18 FIRE FALSE, ALARM FEES The following fees are set for repeated malfunctioning false alarms in a given six month period. First alarm Second alarm Third alarm Fourth alarm Fifth and subsequent alarms $30.00 $70.00 $120.00 No charge Require a hired fire watch FIREWORKS Public display fee* $100.00 Maximum per RCW 70.77 *Also requires a performance bond or cash deposit of $500.00 for clean up purposes and a liability insurance policy of S1, 000, 000.00. PLANS CHECK. AND REVIEW BY THE BUREAU OF FIRE PREVENTION A. New commercial plans check and inspection (for projects $40.00 not mentioned elsewhere) B. Fire watch service $140.00 3 hour min. plus hourly thereafter C. Hourly rate $47.00 D. After hour inspections, plans review, consultations for 1.5 times regular rate projects that do not require a permit, and other special services Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 14 of 18 ADMINISTRATIVE FEES Schedule E — PARKS & RECREATION Basic fees to be considered when applying rates Administrative Fee Refuse Fee $30.00 $50.00 AQUATICS Pool admission (age 5 and under) free Pool admission (age older than 5) $1.00 Pool punch pass (25 swims) $20.00 Weekend family discount 1 child under 13 free with paying adult Reservation (less than 50 people) $100.00 Per hour* Food fee (if applicable) $25.00 Reservation (50 — 100 people) $125.00 Per hour* Food fee (if applicable) $50.00 Reservation (101 — 150 people) $1 50.00 Per hour* Food fee (if applicable) $75.00 *Minimum 2 hours EVENTS — includes Pavilion Events include but are not limited to activities such as car shows, toumaments and activities involving 200 or more people. The Director of Parks and Recreation will make the final determination. General Fee $150.00 Non - profit applications $80.00 Or free with sponsorship* *Applications for joint sponsorship with the City of Spokane Valley will be considered by the Spokane Valley Parks Department. FIELD RENTAL Use Fee $25.00 First hour plus $15 each additional hour INDOOR USE Open gym admission Playground program admission (10 entries) $2.00 $20.00 Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 15 of 18 MIRAREAU Mirabeau Springs Small shelter and waterfall Refundable deposit (less than 200 people) Mirabeau Meadows Shelter (less than 200 people) Shelter (200 or more people) Refundable deposit. (less than 200 people) Refundable deposit (200 or more people) RECREATION $150.00 Maximum 4 hours $50.00 $80.00 $150.00 $50.00 $250.00 PICNIC SHELTERS Picnic Shelter (less than 200 people) $30.00 Picnic Shelter (200 or more people) $150.00 Refundable deposit (less than 200 people) $50.00 Refundable deposit (200 or more people) $250.00 PROFESSIONAL PHOTOGRAPHY Permit Fee $25.00 Annual Recreation program fees are set to recover costs as specified in the Parks and Recreation revenue policy. VALLEY MISSION ARENA Rental* $100.00 Per weekend Refundable deposit $50.00 *Renter responsible for on -site preparation. Rental requires liability insurance. Exhibit A of Resolution 04 -001: Amended Master Fcc Schedule for 2004 Page 16 of 18 Schedule F - ADMINISTRATIVE COPY FEES Copy of audio tapes, video tapes, photos, maps or other records needing reproduction Copy of written records Copy of annual budget Copy of full documents OTHER ADMINISTRATIVE FEES NSF Check $25.00 At cost $0.15 Per page $10.00 At cost Exhibit A of Resolution 04 -001: Amended Master Fee Schedule for 2004 Page 17 of 18 ADULT ENTERTAINMENT Establishment Licenses Live Adult Entertainment Adult Arcade Other Adult. Entertainment Licenses Adult Arcade Device License Manager License Entertainer License SECURITY FALSE ALARM FEES Schedule G - OTHER FEES FEES Late License Fee — Charged in addition to license fee. Past Due Calendar Days 7 -30 31 -60 61 and over Percent of License Fee 25% 50% 75% Repeated malfunctioning security false alarms in a given six -month period. First alarm Second alarm Third alarm Fourth and subsequent alarms TOW OPERATOR A ATUAI REGISTRATION FEE $1,500.00 $1,500.00 $150.00 $150.00 $150.00 No charge $30.00 $70.00 $120.00 5100.00 Exhibit A of Resolution 04- 001: Amended Master Fee Schedule for 2004 Page 18 of 18 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 1 -20 -04 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business x new business ❑ public hearing information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Motion Consideration: City Council Legislative Agenda GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: The following issues are being considered for the Council's Legislative Agenda. 1. Community Empowerment Zones — The Legislature will need to visit this topic area to determine whether or not there will be an extension of certain exemptions that would otherwise expire; that would provide a legislative vehicle to consider enlargement of the zone or the creation of an additional zone, depending upon which avenue is required under the statute. Councilmember Munson suggested writing a letter to the legislators advising them of the Council's legislative positions before they leave for the session. Councilmember Munson suggested that he and Councilmembers Taylor and Wilhite get together to draft the letter. 2. Tax Equalization — Because not all figures are known, Council agreed to oppose this legislation. 3. Public Facilities District — Council agreed to lend support for PFD expansion of the Board 4. Tax Increment financing — Deputy Mayor Wilhite is gathering data and will have more info to share at next meeting 5. SCAPCA Board Expansion of Board to include Spokane Valley Representation And to Monitor the following issues: 1. Water Rights 2. Tort Reform OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: None STAFF CONTACT: ATTACHMENTS GOVERNING LEGISLATION: N/A ATTACHMENTS 1. Council - Proposed Draft Interlocal Agreement CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 20, 2004 City Manager Sign -off: Item: Check all that apply: ❑ consent X old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : 2004 Library Services Agreement between the City of Spokane Valley and the Spokane County Library District (SCLD) PREVIOUS COUNCIL ACTION TAKEN: On October 21, November 12, November 25, December 16, 2003 and January 13, 2004 Council discussed a library service agreement with SCLD. BACKGROUND: On January 13, City Council considered the offer approved by the SCLD Board. Council made a counter -offer to the District. The two changes were 1) correction to the increase factor, and 2) removal of the dollar value associated with the reciprocal arrangement between SCLD and the Spokane Public Library system. The attached draft agreement incorporates the provisions of City Council's counter -offer. It does not include the cost calculation spreadsheet. That spreadsheet will be updated and included in the final version of the agreement. SCLD staff and Board have not yet reviewed the counter -offer. The next SCLD Board meeting takes place on the afternoon of January 20, and the library agreement is a scheduled topic. City staff will provide an update at the January 20 Council meeting. RECOMMENDED ACTION OR MOTION: Provide feedback and direction on the latest draft interlocal agreement for 2004 library services, or move to approve the agreement. BUDGET /FINANCIAL IMPACTS: Council's counter -offer comes to $2,020,256, with the potential additional expense for reimbursement of Capital Facilities Plan (CFP) costs, capped at $10,000. Expenditures for the CFP would be approved in advance by both the City and the SCLD. The counter -offer falls within the City's 2004 budgeted amount. STAFF CONTACT: Nina Regor, Deputy City Manager - DRA)T- INTERLOCAL AGREEMENT BETWEEN THE SPOKANE COUNTY LIBRARY DISTRICT AND THE CITY OF SPOKANE VALLEY RELATING TO THE PROVISION OF LIBRARY SERVICES This Interlocal Agreement (the "Agreement ") is entered into this — day of 1 20034, by and between the Spokane County Library District (the "District ") and the City of Spokane Valley, a Non Charter Code City of the State of Washington (the "City") jointly referred to as "parties ". WHEREAS, the City incorporated effective March 31, 2003; and WHEREAS, the District provided library services to the residents of the City prior to its incorporation; and WHEREAS, the District has the authority and agrees, pursuant to RCW 27.12.180, to enter into a contract with the City to continue to provide library services to residents of the City for the year 2004; and. WHEREAS, the District has previously entered into similar contracts with other cities and towns in Spokane County; and WHEREAS, the City has the authority and desire to contract for and to allocate funds in its general fund budget for the provision of library services to be provided by the District to the residents of the City during 2004; and WHEREAS, the District agrees to continue to provide library services to the residents of the City from Jain Lary 1, 2004 through December 31, 2004 under the terms set forth in the Agreement; and WHEREAS, the District desires to continue providing library services to the residents of the City after the term of this contract, and to partner with the City in developing library services and facility plans that meet Spokane Valley residents' needs. NOW THEREFORE, the parties agree as follows: 1. District Commitment to Provide Library Services to the City. From January 1, 2004 through December 31, 2004, the District shall: a. provide the public library services ( "Library Services ") to residents of the City at the same service level and upon the same terms and conditions as are now being provided to all other residents within the District. 2. City's Obligation to Pay District for Provision of Library Services. a. 'The City agrees to pay to the District the sum of $2,099 - $2.020.256 for Library Services in 2004. The City and District agree that this amount was determined by the District in accordance with the methodology set forth in Exhibit "A" and that this payment amount applies only to 2004 and understand that the method by which payments applying to any future agreements are determined may be different. b. The City shall pay the sum described in 2.a., above, to the District in two equal payments: the first payment of & ,"�-�0 -$1.01 0.128 shall be made by the City to the District by no later than May 31 _of 2004 -; the second payment of 93-0- $1.010.12$ shall be made by the City to the District by no later than November 30 of 2004. 3. Cost Accounting. The District shall provide to the City by no later than March 31, 2005, its annual accounting of expenditures for Library Services provided by the District to the residents of the City during its 2004 fiscal year. This accounting shall be based on a mutually agreeable cost allocation method. The expenditures shall include but not be limited to personnel, supplies, services, equipment, library materials, and support services involved in the provision of Library Services by the District to the residents of the City. 4. City's Commitment to Make Future Library Services Decision. The City agrees to make a decision regarding the provision of future Library Services to the residents of the City and to notify the District of that decision. a. If this decision is to continue contracting with the District for Library Service, both parties agree to make a good faith effort to negotiate and execute a new interlocal agreement no later than August 31, 2004. b. If this decision is to propose that voters decide on annexation to the District and the decision is made later than the date necessary for the annexation to be effective in 2005, both parties agree to make a good faith effort to negotiate and execute a one -year interlocal agreement for 2005 no later than August 31, 2004. 5. Library Capital Facilities Planning. The City and District agree to work jointly to develop a Spokane Valley Library Capital Facilities Plan for approval by the City Council and the District Board of Trustees. The hibrary Capital Facilities Plan is to be completed by June 30, 2004. The development process and responsibilities are described in Exhibit "A." If the City decides to neither continue contracting with the District beyond 2004 nor propose annexation to the District, it will reimburse the District for consultant and other expenses incurred in development of the Library Capital Facilities plan, as described in Paragraph I .d. of Exhibit "A," to a maximum amount of $10,000. 6. Administrative Authority. The City Manager or designee shall administer and be Page 2 of 7 the City's primary contact with the District. The Director of the District or designee shall be the District's primary contact with the City. 7. Relationship of the Parties. The Parties intend that an independent contractor relationship will be created by this agreement. This agreement is not a joint venture between the District and the City. No District or City employee shall be deemed a representative, employee or agent of the other party for any purpose. 8. Termination. This Agreement may be terminated by either the City or the District upon six months written notice. 9. Notice. Notice shall be given in writing as follows: TO THE. CITY: Name: Chris Bainbridge Title: City Clerk Phone Number: (509) 921 -1000 Address: 11707 East Sprague Ave. Spokane Valley, WA 99206 Accepted and agreed the year and date first above written. Page 3 of 7 TO TIIE. DISTRICT: Name: Michael Wirt Title: Secretary, Board of Trustees Phone Number: (509) 924 -4122 Address: 4322 North Argonne Rd. Spokane, WA 99212 -1868 10. Indemnification and Hold Harmless. Each party shall indemnify and hold the other, its officers, employees, agents and volunteers harmless from and against any and all claims, demands, orders, decrees or judgments for injuries, death or damage to any person or property arising or resulting from any act or omission on the part of said party or its agents, employees or volunteers in the performance of this Agreement. 11. Waiver. No officer, employee, agent or other individual acting on behalf of other party has the power, right or authority to waive any of the conditions or provisions of this Agreement. No waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy provided herein or by law. Failure of either party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 12. Entire Agreement. This written agreement constitutes the entire and complete agreement between the City and the District for the provision of Library Services to the residents of the City of Spokane Valley and supercedes any prior oral or written agreements. This Agreement may not be changed, modified or altered except in writing signed by the City and the District. CITY OF SPOKANE VALLEY David Mercier, City Manager APPROVED AS TO FORM: CITY ATTORNEY Stanley M. Schwartz Witherspoon, Kelley, Davenport & Toole, LLP SPOKANE COUNTY LIBRARY DISTRICT E. David Sani, Board of Trustees APPROVED AS TO FORM: COUNSEL TO THE DISTRICT James C. Sloane Paine, Hamblen Coffin, Brooke & Miller, LLP Exhibit A [Insert contract payment calculation] Page 5 of 7 Exhibit 1 `43-11 1 z13 1. Library Capital Facilities Plan Development: a. The Library Capital Facilities Plan provided for in Section 5 of the Agreement shall be developed by the District in collaboration with the City through an advisory committee. The advisory committee shall be composed of two District staff members, a District Trustee, one representative of City staff, one City Council Member and one citizen selected by the City. Upon completion, the Library Capital Facilities Plan shall be presented to the City Council and the Board for adoption. b. The Library Capital Facilities Advisory Committee shall study and make recommendations concerning the adequacy of current capital facilities (i.e. buildings, equipment, books and other materials) available to serve the City of Spokane Valley residents' library service needs and the feasibility of developing additional library buildings to serve the City of Spokane Valley, including estimated cost of development, of operation and maintenance, and other related matters. c. Should the District or the City desire to retain consultants or any other professionals for a fee to assist with the development of the Library Capital Facilities Plan, such contracts may be issued by the Board upon mutual agreement of both parties. d. District shall be responsible for costs to retain consultants and other professionals skilled in developing library facility plans, and for related costs and expenses, such as but not limited to, research, publication and other incidental costs. 2. Spokane County Library District Responsibilities: a, Carry out a City of Spokane Valley library services needs assessment. b. Assemble current City of Spokane Valley library use information; obtain City of Spokane Valley demographic, land use, traffic, and capital facility planning information from City staff. c. . Assemble current and future demographic, land use, traffic, and capital facility planning information for the portion of the Spokane Valley lying outside the City but within the Districts service area. d. Develop at least two preliminary library service models based on City demographics, geography, land use, and traffic patterns, taking into account library service needs of the remainder of the Valley outside the City limits. Include general site requirements, general construction/FF &L costs, and estimated operational costs. Page 6 of 7 e. Present the library service models in the venue(s) determined to be most appropriate to obtain feedback on the preferred model. f. Further develop the preferred model including but not limited to estimates of public and support space needs, materials shelving, seating, meeting and study room, technology, and parking requirements for all proposed facilities. g. Obtain an updated construction cost estimate, and estimate of related costs. h. Determine capital funding options and projected taxpayer and debt service costs. i. Prepare a written library capital facilities plan proposal for presentation to the City Council and District Board of Trustees. 3. City of Spokane Valley responsibilities: a. Designate City staff and/or officials to serve in an advisory capacity to the District. b. Provide Spokane County Library District staff with current and projected demographic, land use and traffic information, as well as information on other city capital facilities planning. c. Determine the desired venue(s) for presentation of preliminary library service planning models for feedback on the preferred model. d. Work with the District to use the feedback obtained in determining the model to more fully develop. e. Provide the District with other information that might be useful in the capital facilities planning process. I:1S pod ocs 19111110031(,\agree100154049. D OC Page 7 of 7 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 20, 2004 City Manager Sign -off Item: Check all that apply: ❑ consent ❑ old business (9) new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Confirmation of City and TIB Grant funding for two projects: 1. Barker Road, Boone Ave. to Barker Rd. Bridge 2. Bowdish Road & 24 Ave. Sidewalk, 22 " to 24 Ave & Bowdish to University PREVIOUS COUNCIL ACTION TAKEN: Adopted within the 2004 budget $238,000 for the 2004 local match for these two projects. BACKGROUND: The Washington State Transportation Improvement Board (TIB) recently approved state grant funding for these two projects. Project 1 is a two -year project; design in 2004, construction in 2005. Project 2 is a one -year project; design and construction in 2004. Staff included in the 2004 budget the City's local match for these two projects for 2004 only. Staff planned to include additional funds in the 2005 budget for next year's local match for project 1. TIB has requested we certify that all local matching funds (for budget years 2004 and _ 2005) are committed for both projects. The City budgeted the 2004 City share only. As a housekeeping item, a budget adjustment will be necessary to reflect the total project costs and the grant reimbursements so we can begin these projects in 2004. No additional funds will be requested for the 2004 budget A summary of the budgeted and TIB funded amounts for both projects appear below: Barker Road Bowdish Rd & 24 $ 52,000 Budget -04 Budget -05 TIB Grant Total Project Cost $238,000 $362,000 $2,398,560 $2,998,560 $ 146,000 $ 198,000 TIB has requested confirmation that the City's share of these funds (local match) is available for the entire project. Staff requests authority to confirm the availability of these local matching funds for both projects. Staff will present to City Council a budget adjustment later this year that reflects the total project costs, the TIB grant reimbursements and the total local matches. A simple motion confirming the City's plan to proceed with these projects in 2004 and 2005, accepting the TIB grant funds, and authorizing staff to certify commitment of matching funds will assist staff in moving forward with these projects. OPTIONS: 1. Authorize staff to certify the City has committed local match funds for these two projects and to amend our 2004 budget to reflect total project funding or, 2. Decline the State of Washington TIB funding RECOMMENDED ACTION OR MOTION: Authorize staff to certify the City has committed local match funds for the Barker Road project and the Bowdish Road & 24 Avenue Sidewalk project for 2004 and 2005 and to amend our 2004 budget to reflect total project funding. BUDGET /FINANCIAL IMPACTS: The City has been offered $2,544,560 in state funding for these two street projects. STAFF CONTACT: Neil Kersten, Public Works Director or Ken Thompson, Finance Director ATTACHMENTS: TIB Grant Approval Letters w/ attached Project Funding Status sheets. TIB Members Corrncilmemner'Ndlianr Gsloy choir, Ciry of Saute Geoumt Commissioner Leo Bowman Vice Chair, Brn.ron County Mr. John Akers, P.E. City of 6unrabwo Mr. Thomas Ballard, P.E Remo County Ms, Sonde Berk Bark and Associates Mr. George Cress Pon of Longview Ms. Kattilccn Davis W OOT Mr. Dan DiGuilia Chaffer!' Transit Councilmember Mary Gatos fYry of Federal Way Ms. Paula Hammond, P.E. WSDO7 Count' President RxO Higgins Ciry of Spalrane -- ncilmernber Rob McKenna K r ,g County Mr. Die% McKinley City of Beingtam Mr. Date Nelsen Grant County 1,7. Dave O'Camal Mason County Mr, Pool Roberts City of Everett Commissioner Mice Shelton !stand County Mr. Arnold Tarnac eicycte Alfance of Washington Mr. Doug Vaughn Of5co or FMancisr management Mr. Jay Weber 'aunty Road Administration Board Ms. Kim Zen SO0,kolo 7ransir Authority Mr. Stevan Corcester _xecWiv0 U,Tsc1or P.O. Box 40901 Olympia, WA 06504-0901 Phone; 360 -586 -1140 Fax; 36D-501311E5 www.Iib,wa,gov Washington State Transportation Improvement Board November 21, 2003 Mr. Neil Kersten Public Works Director City of Spokane Valley 11707 E Sprague Avenue, Suite 106 Spokane Valley, WA 99206 Arterial Improvement Program (AIP) TIB Project Number 8 -3- 208(001) -1 Barker Rd -:• Boone Ave to Barker Rd Bridge FY 2005 Funding Program Project Selection Dear Mr. Kersten: The Transportation Improvement Board (TIB) met on November 21, 2003 to select FY 2005 projects. We are pleased to announce the selection of your project from the Arterial Improvement Program (AIP). TIB funds obligated for the project are as follows: PHASE TIB FUNDS Design Phase 912,320 Construction Phase 1,486,240 Total 2,398,560 Your next step is to complete and return the enclosed TIB FY 2005 Program Project Funding Status form. After confirmation of local funding and verification that the project is part of the adopted Six Year Transportation Improvement Program, TIB will grant approval to begin project design work. Project payments may begin after July 1,2-993 unless TIB authorizes an early payment schedule. wo Congratulations on the selection of your project from the Arterial Improvement Program. For assistance, contact Gloria Bennett, TIB Project Engineer, at (360) 586 -1143 or via e-mail at Glor @ti Sincerely, Stevan Gorcester Executive Director SG /gjb Enclosure WSDOT Transportation Improvement Board FY 2005 Program Project Funding Status Agent' SPOKANE VALLEY TIE! Prolog! Number 8 -3- 208(001) -1 Pro)ect Name _ Barker Road Boone Ave to Barker Rd Bridge Update the project schedule and funding source information. Both agency officials must sign the form before returning it to the TIB office. The project must be Included on your adopted Six Year Transportation Program (TIP) before TIB authorizes Design Phase. Include the page from the adopted TIP that includes the project. Please mail the completed form and TIP excerpt to the: Transportation Improvement Board Post Office Box 40901 :• Olympia, WA 98504 - 0901 PROJECT SCHEDULE Update the project schoduie targets or indicate NO CHANGE in the table below PROJECT FUNDING PARTNERS Update the fundfng partners and corresponding amounts or indicate NO CHANGE in the space provided Federal Funds Funding Partners SPOKANE VALLEY Greenstone Development 24,000 TOTAL LOCAL FUNDS $599,640 By signing below, you certify that all funds shown in the Project Funding Partners table are committed for the project. Mayor or Public Works Director Signature & Date Printed or Typed Name Title Financial Officer Signature & Date Printed or Typed Name Title TIB Funding Status Report.doc Amount 565,640 10,000 0 Notc FUNDS COMMITTED or Changes for Each Partner Data Shown on Note NO CHANGE or Application Now Target MonthlYoor Construction Approval Date Apr 2005 Contract Bid Award May 2005 Contract Completion Nov 2005 WSDOT Transportation Improvement Board FY 2005 Program Project Funding Status Agent' SPOKANE VALLEY TIE! Prolog! Number 8 -3- 208(001) -1 Pro)ect Name _ Barker Road Boone Ave to Barker Rd Bridge Update the project schedule and funding source information. Both agency officials must sign the form before returning it to the TIB office. The project must be Included on your adopted Six Year Transportation Program (TIP) before TIB authorizes Design Phase. Include the page from the adopted TIP that includes the project. Please mail the completed form and TIP excerpt to the: Transportation Improvement Board Post Office Box 40901 :• Olympia, WA 98504 - 0901 PROJECT SCHEDULE Update the project schoduie targets or indicate NO CHANGE in the table below PROJECT FUNDING PARTNERS Update the fundfng partners and corresponding amounts or indicate NO CHANGE in the space provided Federal Funds Funding Partners SPOKANE VALLEY Greenstone Development 24,000 TOTAL LOCAL FUNDS $599,640 By signing below, you certify that all funds shown in the Project Funding Partners table are committed for the project. Mayor or Public Works Director Signature & Date Printed or Typed Name Title Financial Officer Signature & Date Printed or Typed Name Title TIB Funding Status Report.doc Amount 565,640 10,000 0 Notc FUNDS COMMITTED or Changes for Each Partner TIB Members Councilrnernber Wiliam Gentey Chair. CO of Scare Ground Commissioner Leo Bowrrin Vice Chair, Benton County Mr. John Akers, P.E. Qty or aemsyutg Mr. Thrrnos Ballard, P.E Ferns County Ms. 8onree Berk Betk end Associates Mr. George Cress Pon of Lo, gwew Ms. Kathleen Davis WSDOT Mr. Der DiGuITo Chasm Transit Councilmember Mary Gees City of Fedora( Way Ms, Patrta Wammono, P.E. WSDOT Council President Rob Higgins Ctiy of Spokane `';idmerrber Rob McKenna 1Gng County Mr. Dick McKinley City of 8a :wham m Mr. Dave Nelsen Grant County Mr. Dave O`Connell Maett Caur4y Me. Paul Roberts Coy of Eveterf Commissioner Mite Shoham fated County Mr. Arnold Tomas Bicycle A.'h'anre of Wasetngan Mr. Doug Vaughn Arabic of Finenciet Maraagernent Mr. Jay We"rm 'Surrey Road Ad,Tinislratton Boar' Ms. Kim Zertix Spokane Transit Authority Mr. Stem Gorcester Erewtiive Direcor P.O. Box 40901 (Nymphs. WA 95504 -0901 Phone: 360-5564140 Fax 350 -SB6 -1165 wAw.tia.wa.goy Washington State Transportation Improvement Board November 21, 2003 Mr. Neil Kersten Public Works Director City of Spokane Valley 11707 E Sprague Avenue, Suite 106 Spokane Valley, WA 99206 - Pedestrian Safety & Mobility Program (PSMP) TIB Project Number P- E- 208(P01) -1 Bowdish Road & 24th Avenue •: 22nd to 24th Ave & Bowdish to University FY 2005 Funding Program Project Selection Dear Mr. Kersten: The Transportation Improvement Board (TIB) met on November 21, 2003 to select FY 2005 projects. We are pleased to announce the selection of your project from the Pedestrian Safety & Mobility Program (PSMP). TIB funds obligated for the project are as follows: PHASE TIB FUNDS Design Phase 14,599 Construction Phase 131,401 Your next step is to complete and return the enclosed TIB FY 2005 Program Project Funding Status form. After confirmation of local funding and verification that the project is part of the adopted Six Year Transportation Improvement Program, TIB will grant approval to begin project design work. Project payments may begin after July 1,_2$63 unless TIB authorizes an early payment schedule. w o e t - Congratulations on the selection of your project from the Pedestrian Safety & Mobility Program. For assistance, contact Gloria Bennett, TIB Project Engineer, at (360) 586 -1143 or via e-mail at GloriaB@o tib.wa.gov. Sincerely, Stevan Gorcester Executive Director SG /gjb Enclosure Total 146,000 re Transportation Improvement Board FY 2005 Program Project Funding Status Agenc SPOKANE VALLEY ProjeciName Bowdish Road /24th Avenue 22nd Ave to Pines Rd TIB Proieet Number P- E- 208(P01) -1 Update the project schedule and funding source information. Both agency officials must sign the form before returning it to the TIB office. The project must be included on your adopted Six Year Transportation Program (TIP) before TIB authorizes Design Phase. Include the page from the adopted TIP that includes the project Please mail the completed form and TIP excerpt to the: Transportation Improvement Board :• Post Office Box 40901 :• Olympia, WA 98504 -0901 PROJECT SCHEDULE Update the project schedule targets or indicate NO CHARGE in the tatie below PROJECT FUNDING PARTNERS Update the funding partners and corresponding amounts orinc6'ccite NO CHANGE In the space provided Funding Partnora Amount Note FUNDS COMMITTED or ' Changes for Each Partner SPOKANE VALLEY 51,310 WSDOT 0 Federal Funds 0 TOTAL LOCAL FUNDS $51,310 By signing below, you certify that all funds shown in the Project Funding Partners table are committed for the project. Mayor or Public Works Director Signature & Date Printed or Typed Name Title Financial Officer Signature & Date Printed or Typed Name Title TIB Funding Status Report.doc Date Shown on Notc NO CHANGE or Application New Targot MonthlYear Construction Approval Date Jul 2004 Contract Bid Award Contract Completion Oct 2004 re Transportation Improvement Board FY 2005 Program Project Funding Status Agenc SPOKANE VALLEY ProjeciName Bowdish Road /24th Avenue 22nd Ave to Pines Rd TIB Proieet Number P- E- 208(P01) -1 Update the project schedule and funding source information. Both agency officials must sign the form before returning it to the TIB office. The project must be included on your adopted Six Year Transportation Program (TIP) before TIB authorizes Design Phase. Include the page from the adopted TIP that includes the project Please mail the completed form and TIP excerpt to the: Transportation Improvement Board :• Post Office Box 40901 :• Olympia, WA 98504 -0901 PROJECT SCHEDULE Update the project schedule targets or indicate NO CHARGE in the tatie below PROJECT FUNDING PARTNERS Update the funding partners and corresponding amounts orinc6'ccite NO CHANGE In the space provided Funding Partnora Amount Note FUNDS COMMITTED or ' Changes for Each Partner SPOKANE VALLEY 51,310 WSDOT 0 Federal Funds 0 TOTAL LOCAL FUNDS $51,310 By signing below, you certify that all funds shown in the Project Funding Partners table are committed for the project. Mayor or Public Works Director Signature & Date Printed or Typed Name Title Financial Officer Signature & Date Printed or Typed Name Title TIB Funding Status Report.doc Request by Full Amount Partial Amount Jeff Liz Peggy Jayne Mike Comm Avg `-- Armed Forces Aerospace YWuoeum $2.530.51 $1.365.35 ' O 0 0 0 0 Centennial Trail • $11.200.00 $10,200.00 $2 $2.000.00 $2.000.00 $2.000.O0 $2.000.00 Convention Visitors Bureau $250.000.00 $150.000.00 150.000 152,500 140.500 $150.000.00 Plantes Ferry Park $71,842.00 020.000.00 20,000.00 $20.000.00 20.000 $30.000.00 $20.000.00 $25.000.00 ' County Fair and Expo Center o35,800.00 $25.000.00 $25.000 $25,000.00 $25.000.00 $25.000.00 Regional Sports Commission $160.000.00 $120 $100.000.00 100.000 88.500 100,500 $100,000.00 $1UO.UO0.00 Spokane Symphony $20.000.00 $10.000.00 0 0 0 0 0 Valleyfest $49.700.00 $22.200.00 $0.00 0 10,000 10.000 $10.000.00 $8.000.00 Winery Assoc. Brochure Dist. $750.00 0 0 0 0 $0.00 Winery Assoc. Brochure Prod. $2.500.00 $2.000.00 $2,000'00 $2,000.00 $2.000.00 02.000.00 $2.0UO.00 Winery Assoc. Advertisement $2.000.00 0 0 0 0 $0.00 Winery Assoc. Festival advert. $3.000.00 0 0 0 0 $0.00 - Winery Assoc. Sprir,g Festival Ad $3.008.00 • 0 299000 0 � 2BQOO° 0 300000 0 300000 $0.00 308000 305000 $601,532.51 � Amount Available . $300,000.00 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 20, 2004 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information X admin. report ❑ pending legislation AGENDA ITEM TITLE: Stormwater 208 Program Discussion GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Briefing on stormwater 208 program. OPTIONS: RECOMMENDED ACTION OR MOTION: none BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: Neil Kersten and John Hohman ATTACHMENT: Stormwater presentation Cumbersome process of ensuring proper swale construction anua or astern Ecology will requir - - comply with their equivalent under Manual — most topics have been thoroughly debated overthe past three years. ATTACHMENT: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 20, 2004 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information X admin. report ❑ pending legislation AGENDA ITEM TITLE: Stop Sign at 14th Avenue and Rotchford GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The northern portion of Rotchford Street extending through the Shelley Lake development from Sprague has been recently constructed to connect with the existing southerly section of Rotchford which connects with 16 Avenue, East of Sullivan Road. Although the newest portion of Rotchford has been constructed, it has not yet been accepted as a City street due to construction deficiencies. Rotchford Drive is currently designated as a local access road. This designation may change to a collector arterial as we prepare the transportation element of the comprehensive plan. The question has arisen whether a STOP sign should be installed at the intersection of 14 and Rotchford, stopping traffic on 14 The City Traffic Engineer reports that according to AASHTO (American Association of Street and Highway Traffic Officials) Standards: Stop signs should not be used unless engineering judgment indicates one of more of the following conditions exist: A. intersection of a less important road with a main road where the application of the normal right -of -way rule would not be expected to provide reasonably safe operation; B. Street entering an arterial street; C. Unsignatized intersection in a signalized area; and /or D. High .speeds, restricted view or crash records indicate that a need for control by a stop sign. Both streets are posted for 25mph speeds. No collisions were found in the traffic crash data base. Trees on the northwest corner and an arborvitae hedge on the southeast corner are in the sight triangle. However, t believe that a reasonable motorist can negotiate the intersection safely. RECOMMENDATION: I recommend that action be deferred until the comprehensive plan process is complete. OPTIONS: A sign could be placed immediately at the direction of the Council. BUDGET /FINANCIAL IMPACTS: STAFF CONTACT: Neil Kersten To: From: Re: DRAFT ADVANCE AGENDA For Planning Discussion Purposes Only as of January 16, 2004 9:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Manager Draft Schedule for Upcoming Council Meetings January 27, 2004 - No Meeting January 27, 28 and 29, 2004 City Legislative Action Conference, Olympia, WA February 3, 2004, Study Session 6:00 p.m. [due date Jan 231 1. Motion Consideration: Hotel /Motel Grant Proposals for 2004 2. Street Maintenance Agreement Discussions – Neil Kersten 3. Report on Opportunity Hall – Mike Jackson 4. Couplet Planning/Discussion – Marina Sukup 5. Discussion Proposed Ordinance re Planning Commission Rule Change – 6. Report lnt'I Bldg Code Adoption Planning Commission Public Hearing – 7. Wastewater Policies Discussion – Neil Kersten 8. Proposed Revision to Employee Classification System – Nina Regor 9. Council Check in – Dave Mercier 10. Advance Agenda Additions – Mayor DeVleming 1 1 . City Manager Comments – Dave Mercier February 7, 2004.9 a.m. – 4 p.m. – Council Retreat (20 minutes) (20 minutes) (10 minutes) (20 minutes) Marina Sukup (5 minutes) Tom Scholtens (10 minutes) (20 minutes) (5 minutes) (10 minutes) (5 minutes) (10 minutes) TOTAL IVIINUTES: 135 Max mtg time: 120 minutes February 10, 2004 Regular - Meeting 6:00 p.m. [due date Jan 30] 1. First Reading Proposed Flood Plain Ordinance – Marina Sukup [ 10 minutes) 2. First R.eacling Proposed Ordinance Planning Commission Rule Change – Marina Sukup [ 10 minutes] 3. First Reading Proposed Stormwater Ordinance – Stanley Schwartz [ 10 minutes] 4. First Reading Proposed Building Code Ordinance (IBCA) –Tom Scholtens [ 10 minutes] 5. First Reading Proposed Ordinance Adopting Municipal Code – Chris Bainbridge [5 minutes] 6. Motion Consideration: Set Public Hearing for 3/2/04 to Adopt Municipal Code – Chris Bainbridge [5 mins] 7. Mayor Appointments /Council Confirmation: Cable Advisory Board -Mayor DeVleming [5 minutes] 8. Administrative Reports: [no public comment] a. Sidewalk Responsibility Discussion – Stanley Schwartz [20 minutes] b. Adult Entertainment Hours of Operation Discussion – Cary Driskell [20 minutes] c. Proposed Franchise Ordinance for One - EIGHTY Networks Discussion – Cary Driskell [ 10 minutes] 9. information Only: [no public comment] a. Status of Previous Public Comments/Concerns b. Minutes of Planning Commission [estimated meeting tine: 105 minutes* ] Advance .Agenda — Draft Page 1 01'3 Revised: 1116/2004 9:36 AM February 17, 2004, Study Session 6:00 p.rn. [due date Feb 6] 1. Refreshment Policy Draft — Ken Thompson (15 minutes) 2. Fiscal Policy /Investment Review — Ken Thompson (10 minutes) 3. Wastewater Policies Discussion (20 minutes) 4. Report on Uniform Development Code — Marina Sukup (15 minutes) 5. Council Check in — leave Mercier (10 minutes) 6. Advance Agenda Additions — Mayor DeVleming (5 minutes) 7. City Manager Comments — Dave Mercier (10 minutes) TOTAL MINUTES: 85 Max rntg time: 120 minutes February 24, 2004 Regular Meeting 6:00 p.m. [due date Feb 13] 1. PUBLIC HEARING: Title Transfer: Opportunity Hall [10 minutes] 2. Second Reading Proposed Building Code Ordinance (IBCA) — Tom Scholtens [10 minutes] 3. Second Reading Proposed Stormwater Ordinance — Stanley Schwartz [10 minutes] 4. Second Reading Proposed Planning Commission Rule Change Ordinance — Marina Sukup [ 10- minutes] 5. Second Reading Proposed Franchise Ordinance for One - EIGHTY Networks — Cary Driskell [5 minutes] 6. Second Reading Proposed Flood Plain Ordinance — Marina Sukup [ 10 minutes] 7. First Reading Proposed Sidewalk Ordinance — Stanley Schwartz [10 minutes] 8. Proposed Resolution Refreshment Policy —Ken Thompson [10 minutes] 9. Motion Consideration: Approval of Transfer of Title: Opportunity Hall — Mike Jackson[5 minutes] 10. Administrative Reports: [no public comment] 11. Information Only: [no public comment] a. Status of Previous Public Comments /Concerns b. Minutes of Planning Commission c. Departmental Monthly Reports March 2, 2004, Regular Meeting 6:00 p.m. [due date Feb 20] 1. PUBLIC HEARING: Adoption of Municipal Code [10 minutes] 2. Second Reading Proposed Ordinance Adopting Municipal Code — Chris Bainbridge [5 minutes] 3. Second Reading Proposed Sidewalk Ordinance — Stanley Schwartz [10 minutes] 4. Administrative Reports: [no comments] 5. Council Check in —Dave Mercier [10 minutes] 6. Advance Agenda Additions — Mayor DeVleming (5 minutes)] 7. City Manager Comments — Dave Mercier [10 minutes] 8. Information Only: [no public comment] a. Status of Previous Public Comments /Concerns b. Minutes of Planning Commission [estimated meeting time: 50 minutes *] March 5 — 9, 2004, Cong,ressional City Conference, Washington. D.C. March 9, 2004 Possible No Meeting [estimated meeting time: 80 minutes* ] Advancr_ Agenda — Draft Page 2 of 3 Revised: 1/168004 4:36 AM March 16, 2004, Study Session 6:00 p.m. 1. Proposed Sewer Ordinance Discussion 2. Council Check in — Dave Mercier 3. Advance Agenda Additions — Mayor DeVleming 4. City Manager Comments — Dave Mercier March 23, 2004 Regular Meeting 6:00 p.m. 1. Proposed Sewer Ordinance First Reading 2. Administrative Reports: [no public comment] 3. Information Only: [no public comment] Status of Previous Public Comments/Concerns Minutes of Planning Commission Departmental Monthly Reports Saturday, March 27, 2004— Mayor's Ball — Mirabeau Hotel March 30, 2004, Study Session 6:00 p.m. 1. Council Check in —Dave Mercier 2. Advance Agenda Additions — Mayor DeVleming 3. City Manager Comments — Dave Mercier ( April 6, 2004, Study Session 6:00 p.m. I. Council Check in — Dave Mercier 2. Advance Agenda Additions — Mayor DeVleming 3. City Manager Comments — Dave Mercier April 13, 2994 Regular Meeting 6:00 p.m. I. Proposed Sewer Ordinance Second Reading Advance Agenda — Draft Revised; 1/16/2004 9'36 AM (due date March 5] [due date March 12] [* estimated meeting time does not include time for public comments] (20 minutes) (10 minutes) (5 minutes) (10 minutes) TOTAL MINUTES: 45 • Max mtg time: 120 minutes [20 minutes] [estimated meeting time: minutes* ] [due date March 19] (10 minutes) (5 minutes) (l0 minutes) TOTAL MEN Max mtg time: 120 minutes (10 minutes) (5 minutes) (10 minutes) TOTAL MINUTES: Max mtg time: 120 minutes [10 minutes] Page 3of3 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action January 20, 2004 City Manager Sign -off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: On Tuesday, January 13, 2004 the City Council for the City of Spokane Valley reviewed the TPA Agreement that was sent to me by Dennis on January 8, 2004. 1 am attaching a redline version of the TPA Agreement that reflects comments from the City Council of the City of Spokane Valley. Please review. 1 have suggested holding a rneetine with County staff and others to discuss the comments and the procedure from this point forward. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET /FINANCIAL IMPACTS: None STAFF CONTACT: ATTACHMENTS INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA THIS AGREEMENT ("Agreement ") dated this day of , 2004, is made and entered into by and among SPOKANE COUNTY, a Class A county of the State of Washington ( "Spokane County "); the CITY OF SPOKANE, a municipal corporation of the State of Washington ( "Spokane "); and the CITY OF SPOKANE VALLEY, a municipal corporation of the State of Washington ( "Spokane Valley "), pursuant to the authority of chapter 39.34 RCW and Engrossed Substitute Senate Bill No. 6026 authorizing the establishment of a Tourism Promotion Area to levy Special Assessments to fund tourism promotion. WITNESSETH: WT-IEREAS, pursuant to the provisions of the Revised Code of Washington, the Board of County Commissioners of Spokane County has the care of county property and the management of county funds and business; and WHEREAS, the 2003 State Legislature of the State of Washington has recognized the importance of tourism promotion in the State of Washington and passed Engrossed Substitute Senate Bill No. 6026 authorizing the establishment of a Tourism Promotion Area by a county to permit the levy of Special Assessments to fund tourism promotion; and WHEREAS, the Operators of Lodging Businesses within the County of Spokane have presented an initiation Petition to Spokane County seeking to have the Board of County Commissioners of Spokane County establish a Spokane County Tourism Promotion Area, specifically including the areas within the jurisdiction of Spokane and Spokane Valley, pursuant to the terms of Engrossed Substitute Senate Bill No. 6026; and WHEREAS, the Initiation Petition submitted to the Board of County Commissioners of Spokane County, Exhibit "A" attached to this Agreement, included: (1) A description of the boundaries of the proposed Spokane County Tourism Promotion Area, including the areas within the jurisdiction of Spokane and Spokane Valley; and (2) The proposed uses and projects for which the proposed revenue from the Special Assessments levied by the Spokane County Tourism Promotion Area would be dedicated, and the total estimated costs of such uses; and The estimated rate for the Special Assessments to be levied on Lodging Businesses in various Zones within the Spokane County Tourism Promotion Area; and C :\Documents and ScttingslchairrbiideaLocal SettingslTenmporary Internet PIIes1OLK2E \Tourism Promotion lnterlocal01- 14- 04.doc (3) 1 (4) The signatures of the persons who operate Lodging Businesses in the proposed Spokane County Tourism Promotion Area who would pay over sixty percent (60 %) of the proposed Special Assessments levied within the area. WHEREAS, the Board of County Commissioners of Spokane County has the authority pursuant to the terms of Engrossed Substitute Senate Bill No. 6026, to enter into an Interlocal Agreement with Spokane and Spokane Valley to establish a Tourism Promotion Area, pursuant to the provisions of the Initiation Petition received from the Operators of Lodging Businesses, to include, within the boundaries of the proposed Spokane County Tourism Promotion Area, the area within the jurisdiction of Spokane and Spokane Valley; and WHEREAS, the Board of Commissioners of Spokane County, has adopted a "Resolution of Intention to Establish a Spokane County Tourism Promotion Area," following a hearing to be held on the day of , 2003; pursuant to the request of an initiation Petition submitted by the Operators of Lodging Businesses within Spokane County; and WHEREAS, on the day of , 2003, the County Clerk of the Board of County Commissioners of Spokane received an Initiation Petition authorized by RCW 35.101.020 from the Operators of Lodging Businesses located within Spokane County requesting the conduct of a public hearing by the Board of County Commissioners of Spokane County, pursuant to the authority of Engrossed Substitute Senate Bill No. 6026, for the purposes of considering the establishment of a Spokane County Tourism Promotion Area to provide funds for tourism promotion in Spokane County; and WHEREAS, on the day of , 2003, the Board of County Commissioners of Spokane County adopted a resolution entitled a "Resolution of Intention to Establish a Spokane County Tourism Promotion Area," for the promotion of tourism promotion within Spokane County, describing the boundaries of the proposed Spokane County Tourism Promotion Area, the proposed uses and projects to which the proposed revenues from Special Assessments levied within the Spokane County Tourism Promotion Area would be dedicated and setting the proposed rates for the Special Assessments to be levied on Lodging Businesses to fund the uses and projects of the Spokane County Tourism Promotion Area, estimating the total cost for the proposed activities and programs for the use of funds received by the Spokane County Tourism Promotion Area, fixing the date, time and place of a public hearing to be held by the Board of County Commissioners of Spokane County to consider the establishment of such a Spokane County Tourism Promotion Area, and directing the giving of notice of such public hearing; and WHEREAS, Resolution No. , entitled A Resolution of Intention to Establish a Spokane County Tourism Promotion Area for the promotion of tourism and convention C:1Documcnts and Settingskbainbridgc1Local SeUingsVIcmporiry Internet Files \OLK2E\Tourism Promotion Interlocal 01- 14- 04.doc business within Spokane County was duly published, and copies thereof were mailed to each Lodging Business in the proposed Spokane County Tourism Promotion Area, as provided by law, and WHEREAS, the City Council of the City of Spokane and the City Council of the City of Spokane Valley have by appropriate legislative action, authorized the execution of an lnterlocal Agreement with Spokane County to permit the establishment of a Spokane County Tourism Promotion Area to include collection of Special Assessments from Lodging Businesses within their respective jurisdictions, NOW, THEREFORE, for and in consideration of the promises set forth hereafter, Spokane County, Spokane and Spokane Valley hereby agree as follows: 1. Definitions. As used in this agreement, the following terms, unless the context otherwise dictates, shall have the following means: 1.1 "Agreement" shall mean this interlocal cooperation agreement between Spokane County, Spokane and Spokane Valley for the establishment ofa Spokane County Tourism Promotion Area by Spokane County as authorized by Chapter 35.101.040 (2) RCW. 1.2 "Lodging Business" means a business located within the Spokane County Tourism Promotion Area that furnishes lodging taxable by the state under chapter 82.08 RCW that has forty (40) or more lodging units. 1.3 "Operator" means the Operator of a Lodging Business, whether in the capacity of owner, general manager, lessee, sub lessee, mortgagee in possession, license or any other similar capacity. 1.4 "Room Revenues" means the gross per - night- charge (nights of stay) imposed for the rental of a room or combination of rooms for Lodging. 1.5 "Special Assessment" means the levy (charge) imposed by Spokane County on the Operators of a Lodging Business within the Spokane County Tourism Promotion Area and subsequently passed on to the guests of the Lodging Business, under the authority of RCW 35.101.050 for the purpose of providing for funding of tourism promotion in Spokane County. 1.6. "Spokane Hotel -Motel Association" means the Spokane Hotel -Motel Association, Inc., a Washington non - profit corporation. 1.7 "Spokane Hotel and Motel Commission" means the Spokane Hotel and Motel Commission, established by Spokane County, whose members are appointed by the Board of County Commissioners of Spokane County, the City Council of the City of C:1Qocumuts and Settingslcbainbridee\Local Settings\Temporary Internet Files10LK2E1Tourism Promotion Intel 01- 14- 04.doc 3 Spokane, and the City Council of the City of Spokane Valley to provide recommendations to the Board of County Commissioners of Spokane County on proposed uses and projects of the Spokane County Tourism Promotion Area; pursuant to the provisions of RCW 35.101.130 (1) as provided in this Agreement. 1.8 "Spokane Metropolitan Area" means Spokane County, including the entire areas within the jurisdiction of Spokane and Spokane Valley and the unincorporated area of Spokane County. 1.9 "Spokane County Tourism Promotion Area" means the Tourism Promotion Area created by the resolution of the Board of County Commissioners of Spokane County pursuant to the authority ofRCW 35. , as authorized by the resolutions of the City Council of the City of Spokane and the City Council of the Spokane Valley adopting the terms of this Agreement. 1.10 "TPA Manager" shall mean a tourism destination marking organization or other similar organization employed by the Board of County Commissioners to administer the operation of the Tourism Promotion Area. 1.11 "Tourism Promotion" means activities and expenditures designed to increase tourism and convention business, including but not limited to, advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists, and operating tourism destination marketing organizations. 1.12 "Transient Basis" means the rental of a room or rooms for dwelling, lodging, or sleeping purposes by the Operator of a Lodging Business for a period of thirty (30) consecutive calendar days or less, counting a portion of a day as a full calendar day. 1.13 "Zone" or "Zones" means the distinct geographic subarea or subareas within the Spokane County Tourism Promotion Area as established by resolution of the Board of County Com nissioners of Spokane County and as set forth in Exhibit "B" attached to this Agreement. 1.14 "Annual Budget" shall mean the Spokane County Tourism Promotion Area budget for a fiscal year, as adopted or amended by the Board of County Commissioners of Spokane County, after the receipt of a recommendation from the Spokane Hotel and Motel Commission, identifying all estimated revenue from Special Assessments for the fiscal year, and providing for all proposed uses of Special Assessment revenue for the purpose of providing tourism promotion in Spokane County for the ensuing fiscal year. Tourism Promotion Area to be Established by Spokane County. A. It is hereby understood and agreed by Spokane County, Spokane and Spokane Valley that Spokane County, pursuant to the authority of Chapter 35.101.040 (2) ROW, shall C:llac,cuments and 5ettings\cbainridgelLocal SettingsVrcmporary Internet Files\OLK2E1Tourism Promotion [merlon] 01- 14- 04.doc 4 establish a `Tourism Promotion Area" designated the Spokane County Tourism Promotion Area to include the unincorporated area of Spokane County and the entire area within the corporate limits of Spokane and Spokane Valley. B. It is hereby understood and agreed by Spokane County, Spokane, and Spokane Valley that the purpose of permitting the Board of County Commissioners and Spokane County to fomr the Spokane County Tourism Promotion Area under RCW 35.101.040 (2) is to provide revenue to fund tourism promotion within Spokane County which will benefit the Operators of Lodging Businesses in Spokane County, Spokane and Spokane Valley. 3. Levy of Special Assessments on Lodging Businesses within the Spokane County Tourism Promotion Area. A. The Board of County Commissioners of Spokane County will levy Special Assessments on the Operators of Lodging Businesses within the Spokane County Tourism Promotion Area in accordance with the zones and levels of Special Assessments as set forth in Resolution No. B. it is understood and agreed by and between Spokane County, Spokane and Spokane Valley that the Spokane Country Tourism Promotion Area shall include the following five (5) zones: Zone A. Zone A encompasses those Lodging Businesses located within the area of the incorporated city limits of the City of Spokane defined as follows: Downtown core bordered by Interstate 90 to the south Hamilton Street to the east, Indiana Avenue to the north, and Monroe Street to the west. Zone B. Zone B encompasses those Lodging Businesses located within the area of the incorporated city limits of Spokane and the City of Spokane Valley except those Lodging Businesses located in Zone A. Zone C. Zone C encompasses all Lodging Businesses located outside Zones A and B, but within the unincorporated area of Spokane County. Zone D. Zone D encompasses all Lodging Businesses with room revenue under $500,000 per year, situated within the Spokane County Tourism Promotion Area, regardless of their specific location. Zone B. Zone E encompasses Lodging Businesses located within the Tourism Promotion Area, as that term is addressed in WAC 458 -20 -166 as it presently exists or may be hereinafter amended, other than hotels, motels, and bed and breakfast facilities. Lodging Businesses within this zone, as addressed in WAC 458 -20 -166, would include only (i) trailer camps and recreational vehicle parks which charge for the rental of space to transients for locating or parking house trailers, campers, recreational vehicles, mobile homes, and tents; (ii) C:IDocuntents and Se?tingslebainbridgclLocal ScttingS\Temporary Internet Fiicst.OLK2EITourism Promotion Intel 01- 14- 04.doc 5 educational institutions which sell overnight lodging to person other than students; (iii) private lodging houses, dormitories and bunkhouses operated by or on behalf of businesses and industrial firms or schools soley for the accommodation of employees of such firms or student which are not held out to the public as a place where sleeping accommodations may be obtained; and (iv) guest ranches or summer camps which, in addition to supplying meals and lodging , offer special recreational facilities and instruction in sports boating, riding, outdoor facilities and instruction in sports, boating, riding, and outdoor living. The charge(s) imposed under this section are not a tax on the "sale of lodging" for the purposes of R.CW 82.14.410 C. It is understood and agreed by and between Spokane County, Spokane and Spokane Valley that the Operators of Lodging Businesses within the Spokane County Tourism Promotion Area operating in the above - described zones will be subject to Special Assessments to be levied as follows: Zone A: $1.50 per room/day Zone 13: $1.25 per room /day rTh Zone C: $1.00 per room/day Zone D: $0.50 per room /day Zone E: $0.00 per room or space /day D. Any change in the Special Assessment rates for any zone as set forth hereinabove shall be made only by amendment of the resolution by the Board of County Commissioners, with the approval of the City Council of the City of Spokane and the City Council of the City of Spokane Valley. No increase in the Special Assessment rates for any zone or change in the boundaries of any zone shall be made by the Board of County Commissioners of Spokane County except upon the affirmative recommendation of the Spokane Hotel and Motel Commission. 4. Use of Special Assessment Revenues For the Promotion of Tourism and Convention Business in Spokane County. A. It is understood and agreed that all of the revenues from Special Assessments collected by Spokane County from Lodging Businesses within the jurisdiction of Spokane County, the City of Spokane, and the City of Spokane Valley shall be allocated by the Board of County Commissioners of Spokane County in accordance with the Annual Budget for the Spokane County Tourism Promotion Area. The Spokane hotel and Motel Commission shall make a recommendation to the Board of County Commissioners on all Annual Budgets. The C:1Docum nts and Settingskbainbridge \Local SettingsVTemptrary Internet Files.OLK2E\Tourism Promotion intcrlocal 01- 14- 04.doc 6 Board of County Commissioners shall have the ultimate authority to set and approve all Annual Budgets. 13. The revenues from the Special Assessments levied by Spokane County on the Operators of Lodging Businesses situated within the Spokane County Tourism Promotion Area shall be used for the following purposes only: (1) The funding of all activities and expenditures designed to increase tourism promotion and convention business within Spokane County as specified in the Spokane County Tourism Promotion Area Budget. (2) The marketing of convention and business that benefit local tourism and the Lodging Businesses in Spokane County; and (3) The marketing of Spokane County to the travel industry in order to benefit local tourism and the lodging businesses situated within the Spokane County Tourism Promotion Area; and (4) The marketing of Spokane County to recruit major sporting events in order to promote local tourism and to benefit the Lodging Businesses within the Spokane County Tourism Promotion Area. 5. Establishment of the Spokane Hotel and Motel Commission. A. It is understood and agreed that the Board of County Commissioners of Spokane County shall, pursuant to the authority of RCW 35.101.130 (1) create an eleven (11) member Spokane Hotel and Motel Commission to advise the Board of County Commissioners of Spokane County on the expenditure of Special'Assessment revenues by the Spokane County Tourism Promotion Area to fund tourism promotion in Spokane County. 13. Members of the Spokane Hotel and Motel Commission shall be selected by the Board of County Commissioners of Spokane County, the City Council of Spokane and the City Council of Spokane Valley from a list of nominees prepared by the Spokane Hotel and Motel Association. All nominees for membership on the Spokane Hotel and Motel Commission must be Operators of Lodging Businesses within Spokane County or employed by the Operator of such a Lodging Business. One ex officio member of the Commission may be appointed from the members of the Board of Commissioners of Spokane County; one ex officio member may be appointed from the members of the City Council of the City of Spokane; and one ex officio member may be appointed from the members of the City Council of the City of Spokane Valley. Ex officio members of the Spokane Hotel-Motel Commission may participate in all discussions regarding proposed activities and programs by the Spokane County Tourism Promotion Area for the promotion and marketing of tourism in Spokane County but shall not have voting rights. C. The Board of County Commissioners of Spokane County shall appoint two members, and one ex officio member of the Spokane Hotel and Motel Commission, to represent C:IDocumcnts and SettingslebainbridgclLocal SettingslTemporary Internet Files\OLK2E1Tourism Promotion Intel 01- 14- 04_doc 7 C the County of Spokane; the City Council of the City of Spokane Valley shall appoint two members, and one ex officio member, of the Spokane Hotel and Motel Commission to represent the City of Spokane Valley; and the City Council of the City of Spokane shall appoint Four members, and one ex officio member, of the Spokane Hotel and Motel Commission to represent the City of Spokane. Any vacancy, on the Spokane Hotel and Motel Commission, arising from a resignation or other cause, shall be filled by the appointing agency, from the list of nominees prepared by the Spokane I -Iotel and Motel Association, within 30 days from the date the "vacancy occurs ". D. It is understood and agreed that the initial members of the Spokane Hotel and Motel Commission shall serve staggered terms, with one member serving a one -year term, two members serving for two -year teens, and three members serving for three -year terms. The length of the tern for each individual member of the initial Spokane Hotel and Motel Commission shall be chosen by lot at the first meeting of the Commission. Thereafter, all members subsequently appointed to the Spokane Hotel and Motel Commission shall serve for three -year terms. 6. Contract For Management of Spokane County Tourism Promotion Area. A. The Board of County Commissioners shall contract with a TPA Manager. The contract shall be awarded consistent with all applicable Spokane County laws, ordinances and regulations. The contract shall require the TPA Manager to comply with all applicable provisions of law, including RCW 35.101 et al and with all Spokane County resolutions and ordinances as well as all regulations lawfully imposed by the state auditor or other state agencies. B. The TPA Manager will be responsible for administering the activities and programs of the Spokane County Tourism Promotion Area and to prepare an Annual Budget for the Spokane County Tourism Promotion Area to be reviewed and approved by the Spokane Hotel and Motel Commission and submitted to the board of County Commissioners of Spokane County on or before November l of each year. The TPA Manager shall also act as staff to the Spokane Hotel and Motel Commission in conjunction with assisting it in determining what activities and programs to recommend for funding from the Special Assessments. C. The Annual Budget for the Spokane County Tourism Promotion Area shall consist of: (1) A list of the Lodging Businesses subject to Special Assessments and an estimate of the revenue to be received from all such Lodging Businesses; and (2) A statement of the proposed budget for all Spokane County Tourism Promotion Area activities and programs recommended by the Spokane Hotel and Motel Commission to be funded from Special Assessments during the ensuing fiscal year; and D. All Special Assessments received by Spokane County from the Washington State Department of Revenue and any interest therein shall be deposited by Spokane County in a C:1Documents and Senines\cbainbridge \Local Settines\Temporary Internet Files\OLK2EVrourism Promotion Interlocal 01- 14- 04.doc 8 special account. Payments to the TPA Manager will be made as provided for in the agreement between the Spokane County and the TPA manager. Provided, however, no Special Assessment shall be dispersed in any fiscal year until after the adoption of that year's fiscal A.nnual Budget, Provided further, Spokane County shall not expend in any fiscal year Special Assessments in excess of the approved fiscal Annual Budget. Area. 7. Modification or Disestablishment of the Spokane County Tourism Promotion A. The Board of County Commissioners of Spokane County, by appropriate action, may modify the provisions of the resolution establishing the Spokane County Tourism Promotion Area or provide for the disestablishmcnt of the Spokane County Tourism Promotion Area, after adopting a resolution of intention to such effect. Such resolution of intention shall describe the change or changes proposed, or indicate that it is the intention to disestablish the Spokane County Tourism Promotion Area, and shall state the time and place of a public hearing to be held by the Board of County Commissioners of Spokane County to consider the proposed action. B. If the Operators of Lodging Businesses which pay over forty percent (40 %) of the Special Assessments levied within the Spokane County Tourism Promotion Area file a petition with the Clerk of the Board of Spokane County Commissioners requesting the Board of County Commissioners of Spokane County to adopt a resolution of intention to modify or disestablish the Spokane County Tourism Promotion Area, the Board of County Commissioners of Spokane County shall adopt such resolution and act upon it as required by law. Signatures on such petition shall be those of a duly authorized representative of the Operators of Lodging Businesses in the Spokane County Tourism Promotion Area. In the event of failure on the part of the Board of County Commissioners to hene44s- Fegilest- modify or disestablish the TPA the participating local governments reserve the right to withdraw from this agreement upon three (3) months notice to the other participating local governments. C.. In the event the. resolution proposes disestabli :hrnent: of the Spokane County m P- remetiela- rea= rless at such public hearing, protest y-tlae -Op tors- ef,6odgiiag- Businesses- paying -cruet ses mei` its -in- tie- Spek- ane- 6our'4' - -euri-Sm Promotion Arca. 8. Miscellaneous Provisions: A. Duration and Termination of this Agreement. (1) This Agreement shall continue in full force and effect until such time as the Spokane County Tourism Promotion Area is disestablished by action of the Board of County Commissioners of Spokane County as provided in Section 7 above. (2) This agreement shall expire December 31, 2008, PROVIDED, it may be extended in increments of three years by consent of Spokane County, City of Spokane, and City of Spokane Valley, expressed either by resolution of the legislative body or written approval of C:\Documents and SctiingslebainbrideelLocal Settings?Tempurury Internet Files10LK2E\Tourism Promotion Interims! 01- I4- 04.doc 9 �1. its chief executive officer. The timing of such consent should be coordinated with the needs of the Washington State Department of Revenue. (3) Following termination of this Agreement, Spokane County shall be responsible for utilizing any remaining unallocated revenue from Special Assessments for use for tourism promotion in Spokane County. B. Waiver. No officer, employee, or agent of Spokane County, Spokane, or Spokane Valley has the power, right, or authority to waive any of the conditions or provisions of this Agreement. No waiver of any breach of this Agreement by Spokane County, Spokane, or Spokane Valley shall be held to be a waiver of any other or subsequent breach. Failure of Spokane County, Spokane, or Spokane Valley to enforce any of the provisions of this Agreement or to require performance of any of the provisions herein, shall in no way be construed to he a waiver of such conditions, nor in any way effect the validity of this Agreement or any part hereof, or the right of Spokane County, Spokane or Spokane Valley to hereafter enforce each and every such provision. C. Records. All records prepared, owned, used or retained by the TPA Manager in conjunction with operating or administering the activities and programs of the Spokane County Tourism Promotion Area as provided for under the terns of this Agreement shall be deemed records of Spokane County, Spokane, and Spokane Valley and shall be made available by the TPA Manager upon request to Spokane County, Spokane, or Spokane Valley, State Auditor or their authorized representatives.. D. Property and Equipment. Spokane County Shall be the owner of all property and equipment purchased by the TPA Manager from Special Assessment Revenues. Provided, however, in the event of the termination of the Agreement with the TPA Manager, Spokane County agrees to make the property and /or equipment available to the successor TPA Manager for its use in conjunction with providing similar services. Provided further, in the event of disestablishment of the Spokane County Tourism Promotion Area, all property and equipment purchased by the TPA Manager from Special Assessment Revenues shall be. retained by Spokane County and used for any lawful purpose. E. Integration. This Agreement contains all of the terms and conditions agreed upon by Spokane County, Spokane, and Spokane Valley concerning the establishment of the Spokane County Tourism Promotion Area by the Board of County Commissioners of Spokane County and the collection of Special Assessments from Operators of Lodging Businesses within the entire area, including the area within the jurisdictions of Spokane and Spokane Valley. No other understandings, oral or otherwise, regarding the subject natter of this Agreement shall be deemed to exist or to bind any of the parties hereto. The parties have read and understand all of this Agreement, and now state that no representation, promise, or agreement not expressed in this Agreement has been made to induce the officials of Spokane. County, Spokane, or Spokane Valley to execute this Agreement. F. Severability. In the event any provision of this Agreement shall be declared by a Court of competent jurisdiction to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining provisions shall not, in any way, be effected or impaired thereby. C:1l)ncuments and Settingslchainbridgc\Local SettingsiTcmporary Internet Filcs\OLK2E\Tourism Promotion Interloc4d 0I- I4- 04.doc 10 G. Execution of Agreement. This Agreement shall become effective inunediately after it is duly adopted by the Board of County Commissioners of Spokane County, the City Council of Spokane, and the City Council of Spokane Valley and shall be filed with the County Auditor of Spokane County, the City Clerk of Spokane, and the City Clerk of Spokane Valley, and the Secretary of State of the State of Washington. H. Litigation. In the event litigation is brought agaist the TPA or any party to this Agreement the. TPA Manager shall cause legal counsel to be employed for the purpose of defending or prosecuting the matter. The cost of the legal counsel shall be paid by the TPA. The parties reserve the right to monitor and participate in any litigation as solely determined by the party. IN WITNESS WHEREOF, the City of Spokane, the City of Spokane Valley, and Spokane County have executed this Agreement by their duly authorized officials pursuant to all requirements of law. C:\Documents and Settings\ebainbridgelLocal Settings\Temporary Internet FilestOLK2E \Tourism Promotion Interlocal 01- 14- 04,doc 11 fl Attest: Attest: Clerk of the Board Approved as to form: Chief Civil Deputy Prosecuting Attorney City Clerk Approved as to form: Assistant Corporation Counsel BOARD OF COUNTY COMMISSIONERS By: By: By: CITY OF SPOKANE By: Mayor C :1Documenis OW/ Setting\cbainbridgc\Lncal Settin \Temporrry Internet Files\OLK2E \Tourism Promotion Interlocal 01- 14- 04.doc 12 Attest: City Clerk Approved as to form: Assistant Corporation Counsel CITY OF SPOKANE VALLEY I3y: City Manager C_1Documents and Settinslcbainbridgell ocal Settings\Temporary Internet Files101,K2ElTourism Promotion Interlocal 01- 14- 07.doc 13 Spokane Valley Planning Commission Approved Minutes Council Chambers — City Hall 11707 E. Sprague Ave. December 18, 2003 1. CALL TO ORDER Bill Gothmann, Planning Commission Chair, called the meeting to order at 6:40 p.m. II. PLEDGE OF ALLEGIANCE The Commission, audience, and staff recited the Pledge of Allegiance. 1II. ROLL CALL Fred Beaulac — Present Bill Gothmann — Present Bob Blum — Excused Absence Ian Robertson — Present David Crosby — Present John G. Carroll — Excused Absence Gail Koglc — Present IV. APPROVAL OF AGENDA Commissioner Beaulac moved that the agenda be approved as presented. Commissioner Robertson seconded the motion. Motion passed unanimously. V. APPROVAL OF MINUTES It was moved by Commissioner Crosby and seconded by Commissioner Robertson that the minutes of the December 11, 2003 Planning Commission meeting be approved as presented. Motion passed unanimously. VI. PUBLIC COMMENT There was no public comment. VI1. COMVLV ISSION REPORTS There were no Commission reports. VIII. ADMINISTRATIVE REPORT There were no administrative reports. IX. COMMISSION BUSINESS Mr. Greg McCormick introduced Ted Gage of the Washington Department of Community, Trade & Economic Development. Mr. Gage invited all persons present to introduce themselves and to describe their interest in Comprehensive Planning Mr. Gage then introduced the speakers for the Washington Cities 25`" Short Course on Local Planning in 2003. The presentation's focus is the development of the Capital Facilities element of the Comprehensive Plan. Mr. Greg Dohrn, AICP, Associate Principal, Jones & Stokes, gave an overview of Capital Facilities and the requirements for both capital and financial planning. He emphasized the importance of community based decision making and local control. Mr. Randy Young, Henderson, Young & Company, presented the Washington Growth Management Act requirements for capital facilities planning, noting the adequacy of alternative approaches to plan development. Mr. Ron Loewen, Senior Traffic Engineer with Jones & Stokes, outlined the requirements for developing a Capital facilities Plan for transportation. M.r. Dohrn concluded the presentation by summarizing the relationship of. the Capital Facilities element to the rest of the Comprehensive Plan and fielded questions. Commissioner Robertson asked what other new cities had found to be the greatest challenges in developing the Comprehensive Plan. The presenters responded that the zeal of program advocates and service providers for influence in the development of the Plan, the difficulty of setting priorities because of community expectations and the legacy of unresolved pre - incorporation problems. Commissioner l3eaulac asked whether it would be permissible to establish different levels of service in different parts of the community. He was advised that the Plan should establish the basis for different levels of service. Mr. Gage concluded by observing that Washington cities which did not have a Capital Facilities Plan were at a . disadvantage, both in their inability to forecast future capital and financing requirements to meet development needs and in lost economic development opportunities. Mr. Gage thanked the speakers, Commissioners and other attendees, and Greg McCormick for assistance in putting the Short Course together. X. ADJOURNMENT There being no further business, the meeting was adjourned at 9:30 p.m. SUBMI f11 ED: APPROVED: Marina Sukup, AICP, Secretary Bill Gothmann, Chairman 2 spo7�an�ane� .:% jUalley Memorandum To: David Mercier, City Manager, and Members of Council From: Nina Regor, Deputy City Manager Date: January 20, 2004 Re: Monthly Report — Summary of January 2004 Activities 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org Contract Negotiation and Administration • Library Services. Council has proposed a counter - offer for 2004 library services. The District Board will be considering that option at its January 20 meeting. City and District staff have begun laying the groundwork for the capital facilities and services plan, which is targeted to be completed by the end of June 2004. • Fire Services. Staff from the City and from Fire Districts One and Eight have been working on the annexation measure. Deputy City Attorney Cary Driskell and attorney for the Fire Districts have both interpreted state law to read that the Boundary Review Board does not need to review the elections request, since no boundaries are changing. • Animal Control. Staff provided a brief status report on the animal control contract at the January 13 meeting. The County is looking to form a task force to evaluate a more regional approach to animal control, and has ask.ed for Spokane Valley participation. The first meeting has been tentatively set for February 11. • Ongoing County Contracts. Discussion continues on the County's administrative overhead methodology. City and County staff met on January 7 and we will continue to work on the topic. • General Contract Administration. We continue to review and compare our service contracts with the County to identify inconsistencies, areas to clarify, etc. County staff agrees that having standard language for general provisions in all service contracts would make it easier to administer the agreements. Most contracts don't expire until the end of 2004, though our objective is to have those contracts finalized in the first half of the year. Special Projects • CenterPlace at Alirabeau Point. The CenterPlace groundbreaking ceremony took place on December 17. It was very well attended, and everyone breathed a sigh of relief when the weather turned out to be beautiful. • Web Site. Staff have been trained *on the use of the new web site, and we are in the process of loading the information. Our goal, originally to be up and running in Deputy City Manager Monthly Report — January 2004, continued January 20, 2004 Page 2 of 2 December, has been moved back a month, primarily due to general workload demands. In its initial stage, the site will primarily include documents already created. Operations • 2004 City Workplan. We have been coordinating the Department workplans in anticipation of the February 7 planning session. • Administrative Policies and Procedures. We contracted with former Interim Human Resources Director Don Morrison to draft the city's administrative policies and procedures, and create an employee manual. We're doing an initial review of the procedures. The project is expected to be completed in the first half of the year. • Classification System Review. Resolution 03 -031 establishing the City's employee job descriptions calls for a periodic review and update of job descriptions. Department Directors have identified some desired changes, so we are beginning a systematic review of all of the descriptions, beginning with those already identified. This project is expected to last all year. • Employee Recruitment. We have begun the recruitment process on the Administrative Assistant position for Public Works, and the Code Enforcement officer. Recruitment for the CenterPlace Manager position is being timed to best fit CenterPlace construction. • Interdepartmental Coordination. There have been several interdepartmental meetings already held with more to come on topics such as the permit system, the uniform development code, the long range planning work plan, and the couplet. Our intent is to coordinate efforts across department lines so that involved staff have an understanding of the full spectrum of issues. This in turn will help unify our recommendations. Sj6k� 0 jUalley Memorandum To: Dave Mercier, City Manager From: Ken Thompson, Finance Director CC: Nina Regor, Deputy City Manager Date: January 14, 2004 Re: Monthly Report 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cityhall @spokanevalley.org During the last 30 days Finance employees have spent their time on the following tasks: Purchasing manual A draft of a purchasing manual is being prepared to guide city employees as they procure services and supplies for their daily operations. The manual will include both state law and and city policies. Annual Audit The Washington State Auditor's Office has suggested beginning the annual audit for 2003 in October of this year. We have asked the auditor to consider an earlier audit beginning around May 1. Fiber Connection to Public Safety Building Arrangements are being made with Columbia Fiber Solutions to install a fiber connection between City Hall and the Public Safety Building to provide a fast, reliable link to Spokane County. The City of Spokane Valley and Spokane County both need information stored by the other agency. Budget Variance Report A report showing a comparison of our revenues and expenditures to our amended budget is attached. The report is a preliminary listing of transactions through December 31, 2003. Staff is preparing to close the accounting records for 2003 but we expect these numbers to eventually reflect minor changes that surface during closeout. We expect there will be several projects and/or contracts which were budgeted in 2003 that will not be completed in that year. Adjustments will be needed to the 2004 budget to allow for the completion of these contracts and projects. Tentative 2005 Budget Calendar A tentative budget calendar for the preparation of the 2005 budget has been prepared and will be reviewed at the council planning session on February 7. Multiyear Financial Plan Revenues and Expenditures for operating funds have been projected over a five year period in preparation for the council planning session on February 7. A discussion is planned to highlight financial issues in corning years. Business Registration Microflex will be sending out letters to businesses that appear in the Department of Revenue's database as a Spokane Valley business, but have not registered with the City pursuant to our business registration ordinance. Staff believes we have approximately 2700 businesses operating within our city limits but only 386 are registered. Other Funds Revenues: Street Fund Arterial Street Fund Hotel /Motel Fund County City Loan Fund Capital Projects Fund Special Capital Projects Fund Street Capital Projects Mirabeau Point Project Street Bond Capital Projects Sewer Fund Stormwater Mgmt Fund Equip. Rental & Replacemnt Risk Management Other Funds Expenditures: Street Fund Arterial Street Fund Hotel/Motel Fund County City Loan Fund Capital Projects Fund Special Capital Projects Fund Street Capital Projects Mirabeau Point Project Street Bond Capital Projects Sewer Fund Stormwater Mgmt Fund Equip. Rental & Replacemnt Risk Management 1/1412004 2:51 PM City of Spokane Valley Other Funds Budget Variance Report For the Period April 1 - December 31, 2003 Budget 2003 $ 8,040,963 $ 405,000 229,000 50,500 563,556 563,556 1,500,000 300,000 2,430,000 1,000,000 770,000 79,108 25,840 $ 15,957,523 $ Budget 2003 $ 3,941,315 $ 400,000 200,000 50,500 550,000 550,000 1,500,000 500,000 2,430,000 1,000,000 555,000 70,525 December Revenue YTD Revenue 514,856 $ 7,506,736 $ 45,637 407,474 28,935 234,208 57,733 613,206 57,733 613,206 110,000 196,549 2,702 7,138,189 2,490,898 959,000 959,000 47,571 504,390 3 87,859 6,378 1,824,170 $ 20,758,093 $ December YTD Unrealized Expenditures Expenditures Expenditures 1,400,969 $ 2,267,311 86,549 94 2,894 36,554 36,554 110,000 110,000 112,679 195,961 134,664 263,670 11,834 48,584 296,663 296,663 4,142 25,848 Unrealized Revenue 534,227 (2,474) (5,208) 50,500 (49,650) (49,650) 1,303,451 (6,838,189) (60,898) 41,000 265,610 (8,751) 19,462 (4,800,570) $ 1,674,004 313,451 197,106 50,500 513,446 440,000 1,304,039 236,330 2,381,416 703,337 550,858 44,677 2,850 (669) $ 11,747,340 $ 2,105,638 $ 3,338,176 $ 8,409,164 Percent Realized 93.36% 100.61 102.27 108.81 108.81 13,10 2,379.40 102.51 95.90 65.51 111.06 24.68 130.08% Percent Realized 57.53% 21.64 1.45 6.65 20.00 13.06 52.73 2.00 29.67 0.75 36.65 28.42% General Fund Revenues: Sales Tax Gambling Tax Leasehold Excise Tax Franchise Fees State Shared Revenues Planning & Building Fees Fines and Forfeitures Recreation Program Fees Investment Interest General Fund Expenditures: City Council City Manager Finance Legal Public Safety Administrative Services Public Works Planning & Community Dev. Parks & Recreation General Government 1)14/2004 2:51 PM City of Spokane Valley General Fund Budget Variance Report For the Period April 1 - December 31, 2003 As of January 6, 2004 Budget December 2003 Revenues $ 10,000,000 $ 1,059,483 462,500 10,000 295 272,000 528,000 118,124 1,214,000 144,383 1,099,000 65,768 35,000 (1,117) 21,000 1 $ 13,641,500 $ 1,388,692 Budget 2003 $ 135,075 184,167 232,735 178,544 9,621,890 428,674 535,668 1,080,666 990,086 1,116,885 $ 14,504,400 $ 16,586 15,781 31,272 20,049 1,261,452 42,791 78,466 98,840 103,082 88,253 $ 1,756,572 YTD Revenues $ 7,684,675 340,443 5,118 309,375 581,759 956,698 450,036 120,152 22 $ 10,470,781 December YTD Unrealized Expenditures Expenditures Expenditures $ 123,365 163,375 229,931 157,411 8,845,428 347,655 460,940 916,856 914,154 849,691 $ 13,008,806 Unrealized Revenue $ 2,315,325 122,057 4,882 (37,375) (53,759) 257,302 648,964 (85,152) (1,525) $ 3,170,719 $ 11,710 20,792 2,804 21,133 776,462 81,019 74,728 163,810 75,942 267,194 S 1,495,594 Percent Realized 76.85% 73.61 51.18 113.74 110.18 78.81 40.95 343.29 107.26 76.76% Percent Realized 91.33% 88.71 98.80 88.16 91.93 81.10 86.05 84.84 92.33 76.08 89.69% crn 4 , • 00Valiey Memorandum To: Dave Mercier, City Manager and Members of Council 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • cltyhallSospokanevalley.org From: Mike Jackson, Parks and Recreation Director Date: January 15, 2004 Re: January Monthly Report Administration: • The Parks and Recreation Department employees continued working on the 2004. project schedule for City Council and for department planning. • Attended meeting with other Department heads in preparation for the City Council Retreat scheduled for February 7 • Park reservations requests have started corning in, Many requests have been for Mirabeau Springs Waterfall and the Meadows. • Worked with the Deputy City Manager to develop a job description for the CenterPlace manager, • Prepared Request for Qualifications and Request for Proposals for Parks and Recreation Master Plan, • Researched liability associated with photography permit for city parks. • Developed plan for collaborative group meetings between the City and Spokane Valley Senior Center Association, Contracted Park Maintenance • Routine maintenance was done at all Valley Parks. • The maintenance crew continued to update the winterization manual. This information will be valuable to the City if we are ever required to perform these tasks. • The maintenance crew completed a variety of projects including: o Removed snow daily from all the City of Spokane Valley facilities. o The straw bales were checked and maintained at the Valley Mission coasting hill each working day. o Sanding operations at the Valley Mission Senior Center and Sullivan Park, o Started mandated repairs to the Mirabeau pump house o Removed signs from CenterPlace construction site o Removed all undesirable signs from Mirabeau Point Park trees and surrounding area o Graded and filled pot holes in the Valley Senior Center's parking lot o Graded and removed rocks on the berm south of Mission Road at Valley Mission Park that the contractor had left behind o Started working on the roof at Mirabeau. This project is on hold right at the moment due to the having to waft for Avista Corporation to wrap the power lines o Prepared a plan for removing dead and downed forest material in and around Mirabeau on City and State property o Working on taking the inmates to Mirabeau Point Park to have them help clean up the park o The hillside at Valley Mission Park was cleaned up o Responded to a broken window at Opportunity Township Hall o Responded to inoperative Senior Citizen's van Senior Center: • 38 attended the monthly potluck on January 4 • Twenty -five new members joined the center this month. • The pool room has been more active than ever, and average of 25 participants AM &PM • No day trips so far in January, the bus has been out of order. • First Board Meeting of the year was held on January 8 New officers were elected. Leon Horton as president, Jane Franks as vice president, Pat Ovnicek, secretary, Roland Williams, treasurer. Unfortunately, Dave DeWitt resigned from the board completely, vowing to still help the staff when needed. • AARP free tax aid will be at the Center on Sat, Mon., and Wed., to offer their services to seniors. • December 20 for the Holiday Dance, 69 were in attendance, with the Men of Rhythm Dance Band. • December was a slow month with the holidays and the day closed and the weather. • 28 people signed up and attended the monthly bridge tournament in January. • Ceramics has an average of 35 students per month. • The Dances are picking up again for this month, we had 39 people. • The AA Group continues to meet with an average of 10 -15 people. • Nutrition Program feeds an average of 55-60 on Tuesday and 45 -50 on Thursday. Recreation: • Currently, there are no recreation programs in session • Plans are being made for summer programs. Requests for programs were submitted to the Director. • Program standards have been established for 2004 proposed programs, and program binders have been created for each program (including forms, standards, space for medical forms, activities, etc.) • Database of games, crafts, and other activities are being established and grouped by age appropriateness — will go in each program binder • Staff training packets are being established as are orientation agendas and training /planning schedules (for time management and training /planning goals during the phase following their start date, but before their program starts) • Assisting with compiling an inventory of recreation service providers and existing recreation opportunities in our community. • Contacting prior staff and volunteers regarding their filing applications for summer employment. • Finalized cost spreadsheets to identify and track costs associated with programs. Sji " &kane� ■ Ual ley Memorandum To: Marina Sukup From: Tom Scholtens, Spokane Valley Building Official CC: Debi Alley Date: 1(16/2004 8:21 AM Re: December Report 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 • cityhallpspokanevalley.org In December the Building Division issued 14 permits for single family homes. In the first year of business we issued permits for 185 new homes. We only issued one large commercial permit in December, that permit was for the Scafco Building. We did issue 100 building permits for new commercial structures over the last year. Our total construction valuation in the city topped $60.5M over the last year and collected over $746.4K in permit fees. This fee income was in line with the Building Official's revenue projection. We have ten commercial permits ready to issue and expect to receive ten new commercial permit applications in the near future. This will start our new year with a very substantial commercial activity. We accomplished 649 inspections in December. That averages to almost thirty inspections a day. . ProjectkpPeried4tfr,QUZat,t0 .;,-.: ;-_-;':: __-' ;,. _.__ _ ;,_'::2,093 •.Opeileil"prOjeafg lLiAtW „;:c10e,d;Plojecti ' _ •,,,, - In Process Type of Project :'. -'-.- Oct. Lots !, Lots Dec t: Lots Administrative Exceptions 3 .'-' 0 •::0,;: 2 :f1 8 , ; . 8 0 Administrative Interpretation 0 0 , :.'-'1, 0 4 :, 0 '`,..:i 2 , - :. ..:k..,-.-.:. 2 0 Administrative Variance 4 ,.' .. 1 .:I'm..... 4 .-.:',„. 33 ''., ... 28 5 Adult Entertainment Permits 10 ' 1 -Ii;:t 16 -",,.:'' 55 ...,,,,,l'Ai.. i.....::: -: 55 0 Home Profession 0 ' 1 r' 0 ;; 7 . : ; 6 1 SEPA Reviews 2 - 1 '.i 4 - _ , Z , Ii, : ? 7 ; ,,;;;.... 4 3 Certificate of Exemption 4 4 7 7 14 91 175 88 3 Commercial Business Permit 14 - s 5 10 ;i: r. 77 1... , , I■ .. ;-'1, 52 25 Conditional Use Permits 0 ' ? 0 ti:Z; 4 !f,•'''(.: ilk 0 4 Temporary Use Permit/Rel. 0 ' 0 . ::i:TA4 0 qr...i: 1 ., . . .... • 1 0 Preliminary Regular Plat 1 0 0 0 5 81 0 5 Final Regular Plat 0 0 1 19 9 139 3 6 Preliminary Reg. Plat w/PUD 0 0 0 0 4 95 0 4 Final Reg. Plat w/PUD 0 ,-. 0 ..'i".:2'.. 0 .:r. 0 ..:,7' 0 0 Preliminary Short Plat 2 0 5 19 19 53 3 16 Final Short Plat 2 3 12 1 5 25 23 1 24 Preliminary Binding Site Plan 0 1 3 0 0 5 47 0 5 Final Binding Site Plan 0 0 - 0 . _, 0 0 0 Variances 0 0 1 3 3 1 2 Zone Reclassification 2 , 0 - 4 - . . 20 , , ' 4 16 TOTALS_ 45 0 17 22 55 57 375 616 256 119 4 . 0 0Valley *Lots proposed in application. Department of Community Development Report for the Month of December, 2003 CURRENT PLANNING PROJECTS As of December 31, 2003 Page 1 of 3 (Th , roject .....: tApy,i.ls,Vtine: ' : ;'' 140y 1:.: 9 dt yrikez. I: : ":::''s.T.iital;_2003 Growth Management Grant $14,855.00 $4,952.00 $19,807.00 County Permit Transfers $0.00 $0.00 $13,732.25 $13,732.25 Map Sales $814.55 $505.20 $734.35 $2,054.10 Comprehensive Plan Amendments $3,513.00 $0.00 $3,513.00 Code Text Amendment $500.00 $500.00 Pre-Application Conference Fees $122.00 $61.00 $183.00 Site Plan Review $1,400.00 $1,400.00 Plat Modifications $100.00 $100.00 Rezones $4,861.00 $7,983.00 $9,061.00 $21,905.00 Temporary Use Permit $200.00 $200.00 Conditional Use Permits $0.00 $683.00 -$500.00 $183.00 Preliminary Short Subdivisions $3,286.00 $1,622.00 $3,275.00 $8,183.00 Short Subdivisions $2,816.00 $1,106.00 $1,820.00 $5,742.00 Preliminary Subdivision $0.00 $3,575.00 $525.00 $4,100.00 Final Subdivisions $1,170.00 $820.00 $3,730.00 35,720.00 Preliminary Binding Site Plan $0.00 $4,744.00 $1,500.00 36,244.00 Certificate of Exemptions $2,979.00 $4,475.00 $1,400.00 $8,854.00 Change of Conditions $1,500.00 $0.00 $1,500.00 Administrative Variance $0.00 $300.00 $900.00 $1,200.00 Variance $0.00 $0.00 $750.00 $750.00 SEPA Administration $2,275.00 $900.00 $4,400.00 $7,575.00 Planned Unit Development (PUO) $0.00 $150.00 $150.00 Sign Review $0.00 $600.00 $2,700.00 $3,300.00 Home Profession Application Fees $80.00 $0.00 $300.00 $380.00 Adult Entertainment Licenses $1,650.00 $1,900.00 $4,450.00 $8,000.00 TOTALS $39,921.55 $34,376.20 $50,977.60 $125,275.35 PLANNING REVENUE AND GRANT INCOME - As of December 31, 2003 Pogo 2 of 3 Inspection Type April -June : Ju_ Iy =Sept .Oct-Dec ;Total 2003 Residential Inspections (Combined) 634 698 878 (Combined) 2,867 Commercial Inspections 396 261 Plumbing Inspection 357 452 433 1,242 Mechanical Inspection 265 452 554 1,271 Special Inspection 22 46 2 70 TOTAL INSPECTIONS 1,278 2,044 2,128 5,450 BUILDING PERMITS 8 REVENUE COLLECTED - As of December 31, 2003 BUILDING INSPECTIONS - As of December 31, 2003 Page 3 of 3 April -June Totals July -Sept. Totals Oct. -Dec. Totals Annual Totals - FY 2003 Permits "Issued y -;;Perm its.'" ;u Revenue :`., permits : Revenue, _Permits ; ` R evenue y Permits ,,,_ •. Revenue Building Permits: Residential 275 269 210 754 Commercial 46 40 74 160 Totals:_ 321 S120,076.29 309 $169,098.02 284 $171,305.85 914 $460,480.16 Plumbin • Permits 1 138 $13,953.00 97 $12,717.50 117 $13,321.00 352 $39,991.50 Mechanical Permits 215 $16,788.00 238 $19,765.00 296 $24,776.50 749 $61,329.50 Grading Permits . 1 $98.00 1 $25.00 2 $34.00 4 $157.00 Demolition Permits 4 $110.00 222 $649.00 5 $483.00 231 S1,242.00 Fireworks Permits 2 $200.00 2 $100.00 4 $300.00 Sign Permits 25 25 23 73 $0.00 Miscellaneous Permits 8 $4,369.08 30 $2,914.00 16 $1,200.00 54 $8,483.08 UFC Permit Fee $55.00 1 $1,002.34 $3,549.67 1 $4,607.01 Fire Alarm Install 2 1 3 $0.00 Sprinkler Install 2 11 13 $0.00 Plans Check Fee $46,980.40 $59,129.77 $97,789.75 0 $203,899.92 Energy Plan Check Fee $962.78 0 $962.78 Fire Department Check Plan Fee $301.32 $320.56 ($581.88) 0 $40.00 Sprinkler Plans Check Fee $1,105.90 7 ($1,105.90) 7 $0.00 F.A. Plan Check Fee $10.00 $366.37 ($376.37) 0 S0.00 Special Inspections $353.00 $46.00 0 $399.00 PERMIT TOTALS 718 $204,256.87 _ 937 $267,239.46 750 $310,395.62 2,405 $781,891.95 BUILDING PERMITS 8 REVENUE COLLECTED - As of December 31, 2003 BUILDING INSPECTIONS - As of December 31, 2003 Page 3 of 3 ."4„, n PUBLIC WORKS DEPARTMENT MONTHLY REPORT Through January 13, 2004 Agreements for Services Adopted and in Operation: • Street O &M • Street O &M • Engineering • Storm Water • Solid Waste • Road and Drainage Plan Review: • Hearings Held: • Construction Walk - Throughs: • Conditional Use Permits: County Maintenance -- WSDOT County Engineer - County Utilities -- Regional Solid Waste Agreements in Progress: • STEP MOU approved by Council on January 13, Discussed DBO issues with Council on Jan 13 and will discuss overall wastewater issues with Council on February 3. Capital Projects: • Held Pre - Construction meeting and issued Notice to Proceed for CenterPlace Early Sitework Package. • Monitored contractor's work on CenterPlace. • Held meeting with Spokane County, SRTC, STA, and Spokane Valley Community Development on alternatives for the Sprague /Appleway couplet. • Consultant Kickoff meeting with Spokane County and Taylor Engineering on next year's Veradale sewer project. • Met with Public Works Directors from Eastern Washington cities to discuss Stormwater legislative issues. • Continued coordination with Spokane County on engineering services and maintenance contracts. • Amended Six -Year TIP for TIB Grants. • Began work on updating Six -Year TIP. • Continued coordination with Spokane County and WSDOT on the design of the Pines /Mansfield project. • Continued the work creating developer agreements for the Pines /Mansfield Project. • Began preparing the CenterPlace Building Bid documents. Maintenance Activity: • Approximately five tons of material used for pothole patching and repairs. • Snow removal operations in earnest for the first time in several years as winter storms came through the area requiring: • About 80,000 gallons of de -icer and 620 cubic yards of sand were used on roadways. • Approximately 49 utility cut (Right of Way) permits issued for past month. • County crews have changed to winter schedule for 24 -hour snow coverage as of December 1. Land Development • Applications Reviewed /Conditions Prepared (including Commercial pre - application): Commercial Projects —12, Residential Projects — 5 Commercial — 7, Commercial — 2, Commercial — 0, Commercial — 0, Residential — 2 Residential - 1 Residential — 2 Residential — 1 Spokane .Valley 2003 PROJECTS Road Construction Projects 16th Avenue - Project 1 Mission Avenue Evergreen Road Road Design Projects 16th Avenue - Project 2 Park Road - Project 2 Sewer Construction Projects Harrington Hillview Acres PinecroftlMansfield South Green Acres - Phase 1 Small Works Projects Steen Rd. & 4th Ave. Paving Pierce Rd. Widening Sprague Crack Sealing University Crack Sealing Euclid Crack Sealing 2004 PROPOSED PROJECTS Road Construction Projects Park Road - Project 2 16th Avenue - Project 2 Pines /Mansfield 24th Avenue Sidewalk Project 'Sullivan Road & 4th Ave. Signal Road Design Projects Barker Road Reconstruction Boone to Barker Rd. Bridge Barker Road Bridge Replacement Barker Rd. at Spokane River (BRAC decision mtg. Oct. 15 &16) Sewer Projects Carnahan • Weatherwood /Owens Sipple Veradate Statewide Transportation Plan (STIP) Transportation Improvement Board (TIB) Bridge Replacement Advisory Committee (BRAG) 2003 -04 Construction Projects -Jan Evergreen to Sullivan Evergreen to Sullivan 16th Ave. to 2nd Ave. (see note 1) Dishman -Mica to SR 27 8th Ave. to 2nd Ave. Project Location Vista to Argonne, Cataldo to Harrington Pierce to Pines, Mission to Main Bowdish to Mirabeau Pk., Jackson to Indiana Indiana to Mission & Flora to Long Rd. 4th to Bridge, Steen to Flora 35th Ave. to 37th Ave. University to Sullivan 16th to Dishman -Mica (see note 2) Sullivan to Flora Notes: t. Construction postponed to 2004. 2. County Maintenance is dth g this project. Project Location 8th Ave. to 2nd Ave. Dishman -Mica to SR 27 Wilbur Rd. to Pines Rd., Pines to 190 Bowdish to Pines Sullivan & 4th 1 -90 to 81h, Havanna to Eastern McDonald to Mamer, Mission to Mallon Vercter to Mamer, 1 -90 to Boone Dalton to Rutter, Bradley to Vista Calvin to Sommer, Springfield to Main Capital Improvement Projects Completion Date Complete Total Project Cost 1011103 100% $ 4,064,630 11117/03 95% $ 2,423,535 7/9/04 5% $ 2,787,000 3/3/04 3/3/04 10/10/03 10/17/03 10/17/03 7131104 9/12/03 9/26/03 9/30/03 9/20/03 10/15/03 Completion Date Design Complete 10/1/04 85% 1111104 95% 1011/05 0% 911/04 0% 5/1/04 PE 1 RN/ Complete 11/1(04 11/1104 11/1104 11/1/04 Total 90% S 1,244,550 70% $ 1,654,000 100% 100% 100% 40% 100% 100% 100% 100% 100% $ 3,1 59,000 $ 2,542,000 $ 373,000 To Be Determined $ 25,190 $ 21,324 $ 38,592 $ 8,648 $ 18,341,465- / Total Project Cost $ 782,000 $ 1,932,000 $ 675,000 $ 197,300 $ 165,000 0% $ 2,998,200 0% $ 8,057,615 In Design S 2,459,000 In Design S 3,689,000 In Design S 2,773,000 In Design $ 2,701,000 Total $ 26,429,115 INCIDENT TYPE Year to Date Jan Fob March April May June July August Sept Oct Nov Dec 11.5 Structure Fire Single Response 271 20 13 22 18 21 19 28 25 - 20 26 33 26 11-F Structure Firo 118 8 5 8 12 10 6 17 5 4 13 16 12 11 -W Working Flre 25 3 1 1 2 0 4 2 1 2 1 2 5 13-S Vehicle Fire 108 6 6 8 7 7 14 12 13 11 7 6 9 14-LlH Brush Fire -Low 119 3 5 9 3 10 15 31 18 11 10 4 0 15-S Trash Firo 19 0 0 2 3 1 1 2 3 3 3 1 0 18-S Alarm Sy•tem-SIngle Responso 89 366 7 28 4 30 6 29 7 21 5 20 5 25 7 44 8 29 5 30 5 38 7 32 3 40 18-F Alarm System- Full 31 -AJB BLS EMS Alarm 2276 159 148 165 138 210 209 208 228 195 211 203 197 31-C1D ALS EMS Alarm 2843 203 205 259 237 247 247 215 235 257 244 243 251 31 -F 2nd alarm EMS /Mass Casualty 0 0 0 0 0 0 0 0 0 0 0 0 0 35 -F Extrication • 14 1 1 0 1 3 1 1 2 0 1 2 1 36-F Water Rescue 1 0 0 0 0 0 0 1 0 0 0 0 0 37-F Tech Rescuo 0 0 0 0 0 0 0 0 0 0 0 0 0 40-1 Hazmat Investigation 85 3 4 6 9 2 8 8 17 5 9 10 4 40-F Hazmat Full Response 8 0 0 1 0 3 0 0 0 3 1 0 0 46-A1B Auto Accident - Unknown Injuries 580 41 35 30 48 47 43 55 51 47 68 51 64 46-C/D Auto Accident - Lifo Threats 78 6 2 4 7 9 3 10 8 12 9 4 4 50-S Service Call 123 4 13 6 6 3 12 23 10 9 8 22 7 MONTHLY TOTAL 7101 492 472 559 519 598 • 812 664 858 615 654 836 624 Spokane lianey'rira Department 2003 Response Information For City of Spokane Valley TO: Dave Mercier, City Manager FROM: Cal Walker, Chief of Police DATE: January 16, 2004 RE: Monthly Report December 2003 MEMO Attached is December's activity report for the Spokane Valley Police Department. There were a total of 4,979 computer -aided dispatch (CAD) incidents. These are self - initiated officer contacts, as well as calls for service. Out of those 4,979 incidents, 1,640 actual reports were taken during the month of December. Attached is the breakdown describing those incidents. Additionally, there were 1,751 traffic stops conducted that resulted in 329 traffic reports. Once again 1 have included hotspot maps for December commercial burglaries, residential burglaries, stolen vehicles, and vehicle accidents. In addition, I have added a cumulative column that will become part of our monthly report. ADMINISTRATIVE • During December, negotiations continued into the finalization of the agreements for a lease of the Valley Precinct building. That lease is expected to be forwarded to the council for approval in January. • By all indications, the budgetary process for the first seven months of the law enforcement contract are coming in near projections. The Sheriffs Office staff is beginning to compile all settle and adjust documentation. Initial assessment of this information will occur in mid - January. OPERATIONAL • Spokane Valley Police Department continues with the second half of a Washington State Traffic Safety Commission grant — Drive Hammered, Get Nailed. This emphasis is focusing specifically on emphasis patrols specifically relating to driving under the influence. The statistical analysis of the success of this particular emphasis will also be compiled in the early part of 2004. COMMUNITY- ORIENTED POLICING • December took us into many holiday celebrations and some year -end movements with some of the agencies we partner with at the Spokane Valley Police Department.. The Greater Spokane Substance Abuse Council (GSSAC) moved into a new facility on East Sprague and the Spokane Valley Police Department attended their open house as we continue in partnership to reduce recidivism relating to alcohol and drug- related incidents. • On December 13, 2003, approximately 25 members of the Spokane Valley Police Department participated in this year's Holidays & Heroes event. We were able to take more than 50 kids from within our Inland Empire area on a Christmas shopping spree. Each child was given $200 to spend on family members' Christmas presents, and also received a special gift for themselves. This was a great cooperative effort between many fine organizations, including the Spokane Valley Fire Department, local EMS workers, Kootenai County Police and Fire, etc. The children were taken to the Spokane Valley Wal -Mart for this fun -filled shopping extravaganza. We are looking forward to participating in this same event with greater results next year. • Also in December, the Spokane Valley Police Department pioneered a new quarterly series that will occur in the valley edition of the Spokesman Review. This particular start-up series focused on getting information out to the public in reference to our hotspot statistical data. For December's quarterly report, we focused on area traffic- related issues, including mapping and discussions of specific area incidents. The reporter, Trinity Hartman, has personally told me that she received many positive public comments in reference to these types of stories being disseminated to the public. We are looking forward to expanding on this program in the future. 2 2003 DECEMBER CRIME REPORTS Accumulated Slats December, 2003 June through December BURGLARY 77 471 FORGERY 43 263 MALICIOUS MISCHIEF 89 709 NON - CRIMINAL 1 64 421 PROPERTY OTHER 122 861 RECOVERED VEHICLES 25 67 STOLEN VEHICLES 44 207 THEFT 225 1,525 UIOBC 2 2 VEHICLE OTHER 6 38 VEHICLE PROWLING 118 643 TOTAL PROPERTY CRIMES 815 5,209 ASSAULT 75 562 DOA/SUICIDE 12 94 DOMESTIC VIOLENCE 71 511 HOMICIDE 0 0 KIDNAP 0 7 MENTAL 23 276 MP 11 68 PERSONS OTHER 130 818 ROBBERY 3 47 TELEPHONE HARASSMENT 11 104 TOTAL MAJOR CRIMES 336 2,487 ADULT RAPE 2 18 CHILD ABUSE 14 63 CUSTODIAL INTERFERENCE 10 94 SEX REGISTRATION F 0 5 INDECENT LIBERTIES 2 8 CHILD MOLESTATION 6 24 CHILD RAPE 1 15 RUNAWAY 28 262 SEX OTHER 13 71 STALKING 0 17 SUSPICIOUS PERSON 26 178 TOTAL SEX CRIMES 102 755 DRUG 58 382 ISU OTHER 0 0 TOTAL ISU 58 382 TOTAL TRAFFIC REPORTS 329 1,793 TOTAL REPORTS RECEIVED 1,640 10,626 jt y et Oct 'Lk J`J ai14 r Ita.:c ltd i 1 4 11 - Stti ti 7 C ■Itni a o ♦• 13 I I t IR h, .' Asa 111-1— c' I ltltl'::tito r Ems Jan 9 knox ht m l Nor: « 1 •,1 uit►ich •- UflCa era ruff q,1 4I i mttctu Ilt Sh*nnuu !tali Ana 1.11n1,1n - ? 9 0 • •,lu;v . -3. Sputa = = [ 11 __ (.!lire I _ a tipr,liu: a W .1a >'q 1 '3a n14 ; u:lt' :1111 z L ' I tath t 7.1 lk ` .,% y - , 3 1'JUI � g j ' �' . ''...T I sal' :17.1fili. . ? i 5 ; 11x11 s Y f 3 ti lxut 71 - . 6 � [ 7.-1141: �� ;ia ;�; 111,6 1- C .. :11►Jt a + �alir 118'0" 0" e „ :tril �- , ' . .m1 l y1. ?� x 13x 1 ,. . . I� s . 3 11 �. 4 9 1 = 141,1 J. g ' ? t' I, • , I Aim trnit = Lg1g -: + = 1711'.2 (Fin }' � 1:i i • h� , 1Nh I , tU m � lictk - Tcrta �b14 I dlst u JJ i „ Jiap ` ? hcJM V 4.111. Fa11 } � anth �Til' > 49th licljl.un s� �.. ♦ ('-� /r,tzr rur tit, , r 2 • '$ f ' as 1 ldl; ' R , • 1 1741 ■ 9th 0 0.6 "I" December 2003 Commercial Burglary Hotspots 01(14/04 Commercial Burglary MN Low - Medium High 4' s r. ,11 7 2.1.1 ..ttstt ve• ;•;„ 10 0 0.6 1 We 1 Pct.? Md. r 2 :I to1.111131111:. F 11pm ••••••:, Neg Sal !IL ••••••• •-• '1,11 Nandi 3. .,,ri Nara 2 '11u )rti Mg. - 1 - ,•• - rf. Itteetyul, .t4 .i....1,1 TIrti I , - , tc ■ 3, 01 - "n- .1 F 1. tl 1 th st ,,," ' • -5 --. i'r• 1. " 7. : ^r "•' ff. 4,41 ' 4f4h A 1 ii, . . 41 11 NW ig.tuc Moe v., .. S4111411 1-•„■, .1 9 : e I4I 41, 7t" K.icrrerri ..-,=. ! • 2, ,, "3 FULANI 7 ;_-• P M at i a t I is 5. I ' rri • ! , ... i illtitttha 1..10 flu„ Itu • Salim lUd:ee __< $. - IL: • r Minion , 1 [F, . ..1 1 ze 1 1 0 r —I 1-6 I . • 1. • Crti . J. , - - t_ 41-14-4 nrcsal t " Arol Ci_te_d? f4“ • N !It'!" . '!.LLs. g -. re* 14 "4 '7 - J yr- .,.;,,,, tr.. "-- S, • .., .■.0 ,,,, :., , ..,..e. -..,,, r:iul ' _. tr - , 0 A' = •0 I III 4 , ip. y. 7. n.,4 ntl, .F, •It. - , ; ( ' L Air ,..- s.. ". .,. t•-• 'ill .1 . 5-- F 12!1 7 ,-_- 1- th. . -7 .S ""- - ‘..."' ei ... 7 eT 5- , • al■ , 1111, - - it l ' ' itei% :IIII 11. , .... n 1 . 1 ; 21 ! r4 r 2 '11;4 4 44 ' 1.(0" ' c... tith 1 :". leitft Iiitg ?.)1t 9 1 December 2003 Residential Burglary Hotspots • tw LecIllor Hunt c EtP- f 1 1.• wit Residenial Outgley Produced: 0 •irme4 AM. , mn Ll li■r ,nl Mahone '41 .1, 7 1 :1tt e Maur - 2i1h A I 4". , 3 11.1 1 - -- 3 R - v„e 118t tiuthcdtn a ttia Hl �, £c = 4';d " t ir4n=7r. S Setter* Kwirml rul�ls! Muit95r goldw n Attu uA 4 01 1 lift OW= 9 !a - nn -} } 1 1R, M1- ! L 1 .44t40. n t� M C 7- Nolan Low — Medium i High 0 05 t Nov & Dec 2003 Stolen Vehicle Hotspots Produced 01:1404 - . crer! Civ;s•Lsii.J ri I tin var C•• .41 1 r v • t•,11. L. IF 4 :f r c iir ▪ 11.1 s■ '4 r. 4,16,3 0 0.5 1 Mle c ' 4. • 5 7 \La 'Ft a - 10 !t1 t — Moulgovutry 1 tuilow.; lin - r: A illk fUleli z. 4)601 • fir.nnr1/1 111111411li . .7•: tr 2411111 1 ' : f ••1 VII '..:' ft *w •''. ":., a• = Ni.' `44, ..7:. 77 i A. .•.' •lk,. .vi 4 firm .._ " 4r. ' :141.11 ! 47 / 4t) 4.111 4 -- Ibthr 11. rh - • .II' • 1- 1411th 44 • • - trt I int d - 14 1 A.W11 ( 3 - 7 i$14.1114$14 Non t 277. S•61,‘ < f. • 40 ‘1,1,4,dA Klrerran l' roc ' It: .6 vitith a g Bc1k '1 rr ii 4381 t. I , c . -.. ,:ii - It lit ildfa Vilti, 44.41 1 tr 3Ii1h v ; 7 r• ilif z ..,,, S.,• Xi December 2003 Accident Hotspots R • c i • .. ,., ,... J 1 1. ,..i t, • %fall. Kr vr 8 till. d '?.*- r . 2 !1/4t_u LI 41111, rit.le rr,:- . .- 4..) ..... :-.1* $11$1 1 t i : ::,:, r.: ri,, i r , 7; 1 !.: 1 j , — it ; 1 II 0 ...i , 1 ,1 ; 1 : - 4 _ . ! . i. 1 ' i,.. 5 ., . _,,, , ,_ .-, — Cr ;r i- • , 114 . - 7 _ ri - 0 KA ;, - ril.ri r g ' '. • til .,--- ''' 4 6- i 1 ji :.- .d.„. :'..J rill , •0_, ' .; 4,11 4 .110 , NIP ..a —_- ;: -3 .;,,,,:. Bi.11 _ ' .... .— J..h.j • trig :1, f •..-.- -...:- - ''-1 _1_,r,r, g itilli E i: Sii 11:11; Pitt, 44111 : e v. 9 1.1 1, g 1.1■4 0- - 11- 7. t: C roduced. *1114A4 411 Accidents EJ I 171 LOW ON Medium Lew MI Medium in High Spokane County Library District Spokane Valley Library Services and District Support Report to the Spokane Valley City Council December 2003 Note: This report was excerpted from the December 2003 report to the Spokane County Library District Board of Trustees with added information related to Spokane Valley. Except where otherwise indicated, information relates to the .District as a whole. LIBRARY SERVICES Customer use measures 2003 was a mixed year for customer use, with some services up and others down. Overall circulation dropped by 1% from 2002, reference inquiries remained the same, but the door count increased 8 %. Part of the reason for the door count increase may be the use of Internet workstations. Internet bookings jumped 38% from 2002! Programs and group visit numbers and attendance are both up, by 12% and 9% respectively, but meeting room bookings are down 6 %. As of the end of the year, there were 107,513 registered customers, For 2002, 222,747 holds were placed on library materials, and there were over 188,000 database searches. We .borrowed 4,611 items on interlibrary loan and lent 4,162. Use of Greater Spokane Valley library branches followed the same general pattern as the remainder of the District, although circulation was down a little more and door count, program attendance and Internet bookings were up a little more. One factor that may have accounted for some of the circulation decrease is the large scale weeding of library materials that were dated, little used, or in bad condition. Another is the availability of online databases made available by the District in libraries and from home that provide full-text magazine articles and a variety of other information that might otherwise be checked out. • Selected December 2003 Statistics Circulation ' Door count Reference Inquiries Progratn Attendance Internet bookings YID YTD to 2002 YTD YTD to 2002 YTD YTD to 2002 YTD YID to 2002 YTD YTD to 2002 Total SCLD 1,797,261 - I% 873,940 +8% 265,353 0% 51,588 + 9% 170 + 38% Vallex 543,391 - 2% 260,205 + 14% 87,983 - 2% 11,746 + 10% + 13 58,069 13,558 + 38% +45% Aroonne 124,186 - 7% 74,638 - 1% 12,667 +2 %i 2,148 Otis 108,938 - 1% 54,631 + 9% 12,298 + 13% 3,144 + 27% 8,506 -►: 65% Subtotal 776,515 - 3% 389,474 + 10% 112,948 0% 17,038 + 13% 80,133 + 42% % SCLD 43% -- 45% - -- 43% . --- 33% -- • • 47% --- Spokane County Library District Spokane Valley Library Services and District Support Report to the Spokane Valley City Council December 2003 Note: This report was excerpted from the December 2003 report to the Spokane County Library District Board of Trustees with added information related to Spokane Valley. Except where otherwise indicated, information relates to the .District as a whole. LIBRARY SERVICES Customer use measures 2003 was a mixed year for customer use, with some services up and others down. Overall circulation dropped by 1% from 2002, reference inquiries remained the same, but the door count increased 8 %. Part of the reason for the door count increase may be the use of Internet workstations. Internet bookings jumped 38% from 2002! Programs and group visit numbers and attendance are both up, by 12% and 9% respectively, but meeting room bookings are down 6 %. As of the end of the year, there were 107,513 registered customers, For 2002, 222,747 holds were placed on library materials, and there were over 188,000 database searches. We .borrowed 4,611 items on interlibrary loan and lent 4,162. Use of Greater Spokane Valley library branches followed the same general pattern as the remainder of the District, although circulation was down a little more and door count, program attendance and Internet bookings were up a little more. One factor that may have accounted for some of the circulation decrease is the large scale weeding of library materials that were dated, little used, or in bad condition. Another is the availability of online databases made available by the District in libraries and from home that provide full-text magazine articles and a variety of other information that might otherwise be checked out. • Selected December 2003 Statistics December Registered Customers by Branch of Registration At branches serving Spokane Valley residents... Region 11, region wide: Library materials come back in December making it a great time to take a look at the collection. Illnesses plagued the schedulers and resulted in some creative staffing plans but customers were served. Many staff members were able to take some additional time off for the holidays. Books on tape and videos were weeded at Otis, Moran, Argonne and Valley. In programming, themes for Storytimes for the next session were determined and planning is underway for the After School Specials. A significant number of cards were sold to Liberty Lake residents during the month of December. Argonne: The display case, book rack, and table all featured quilting. The display case included a staff member's grandmother's quilts and some books. Books on the craft of quilting have been featured on the back of the display rack, and there was adult and children's fiction that centered on quilting on the table. All remaining adult cassette tapes were removed, leaving room to rearrange the new book/video areas. Otis Orchards: The Friends group purchased a large poinsettia for the reference desk. Also purchased were new stuffed animals (including Nemo and Dorrie look -a- likes). They may be too cute, as one child left crying because he couldn't take a fish home. The Friends also provided cookies and juice one day for an informal Christmas party. Refrigerator magnets with the new OT hours did not arrive in time for their party. All of the adult nonfiction shelving was lowered, board books were weeded and CDs were arranged in call number,order. Adult fiction was reorganized. Valley: The most significant event this month was the introduction of self - checkout stations at Valley Library. Customers are doing well with the process for the most part. On the first day there were 358 items checked out on these stations and at the end of the month there were a total of 7692 items checkout on the self - checkout stations (approximately 20% of the checkout for the month). The majority of the work on Valley first floor was completed in December with the finishing of the manager's office. Children's nonfiction was shifted to fit the shelves better, as well as the picture book collection to fill in where the picture nonfiction was. Customers have been commenting positively about the first floor rearrangement and parents and kids are very happy with the children's area. Total % Adult % Youth Total SCLD 107,513 71% 29% Valley 37,027 75% 25% Argonne 9,985 74% 26% Otis 6,280 64% 36% Subtotal " 53,292 N/A N/A % SCLD 49.5% --- - -- December Registered Customers by Branch of Registration At branches serving Spokane Valley residents... Region 11, region wide: Library materials come back in December making it a great time to take a look at the collection. Illnesses plagued the schedulers and resulted in some creative staffing plans but customers were served. Many staff members were able to take some additional time off for the holidays. Books on tape and videos were weeded at Otis, Moran, Argonne and Valley. In programming, themes for Storytimes for the next session were determined and planning is underway for the After School Specials. A significant number of cards were sold to Liberty Lake residents during the month of December. Argonne: The display case, book rack, and table all featured quilting. The display case included a staff member's grandmother's quilts and some books. Books on the craft of quilting have been featured on the back of the display rack, and there was adult and children's fiction that centered on quilting on the table. All remaining adult cassette tapes were removed, leaving room to rearrange the new book/video areas. Otis Orchards: The Friends group purchased a large poinsettia for the reference desk. Also purchased were new stuffed animals (including Nemo and Dorrie look -a- likes). They may be too cute, as one child left crying because he couldn't take a fish home. The Friends also provided cookies and juice one day for an informal Christmas party. Refrigerator magnets with the new OT hours did not arrive in time for their party. All of the adult nonfiction shelving was lowered, board books were weeded and CDs were arranged in call number,order. Adult fiction was reorganized. Valley: The most significant event this month was the introduction of self - checkout stations at Valley Library. Customers are doing well with the process for the most part. On the first day there were 358 items checked out on these stations and at the end of the month there were a total of 7692 items checkout on the self - checkout stations (approximately 20% of the checkout for the month). The majority of the work on Valley first floor was completed in December with the finishing of the manager's office. Children's nonfiction was shifted to fit the shelves better, as well as the picture book collection to fill in where the picture nonfiction was. Customers have been commenting positively about the first floor rearrangement and parents and kids are very happy with the children's area. There was a big push to finish the weeding of the adult non-fiction during the month which has taken a great deal of time from the information services staff, but the project is almost finished and the shelves are looking good. About. 2 dozen Lucite paperback display bins were received and deployed. It helps to break up the look of the books on the shelves, and people have been picking the books off the display shelving. Outreach: There was a first and a last this month. The first was the visit to Harbor Crest assisted living behind the Moran Prairie branch. The residents were ready and waiting for us, with many requests and many thanks for the service. Staff feel that this facility will end up being one of our biggest users. In contrast, the last was the visit to Good Sam on Mission, which was scheduled to close at the end of the year. Rotation of new large print books to Valley began. About 150 of the newer large print books will spend three months getting acquainted with the customers of the Valley Library and then return for the long haul. This month's quote comes from the children at the Little Learner preschool, "You get what you get and you don't throw a fit." We wonder how many of them remembered this on Christmas. Russian librarians visit On December 16, five Russian librarians who were visiting Spokane through a program administered by the Library of Congress toured some SCLD facilities. Two SCLD staff who speak Russian, Cindy Benson and Kandy Brandt, joined the group to assist the interpreter with translation. COLLECTION SERVICES Library materials 6,959 items were sent to branches in December, the highest number for the entire year, with another big month for nonprint at 1,237 items. it was a very light month for orders: 487 titles and 1,521 copies. 2003 materials additions totaled 61,814 and there were 94,177 deletions, for a net collection size reduction of about 32,000. With the conclusion of major weeding, there'll be more adds than deletions in 2004. With the major 2003 weeding project, the collection size dropped 9% to 408,545 items. It should jump back up toward the recent 450,000 -item norm in 2004. Vendors were contacted to set January and February dates to start new 2004 online database subscriptions. Youth services Youth services coordinator Thorn I3arthelmess attended the Washington Library Media Association (school librarians) board meeting and volunteered several staff to do teen booktalking and graphic novel collection development at a February WLMA event. Thom met with Region I supervisory staff and Linda to discuss changes for the children's area of Medical Lake. Youth services coordinator Thom Barthelmess has accepted an invitation to serve as a member of the American Library Association's 2005 Newbery Committee. ittee. The Newbery Medal is one of the three most prestigious awards in American children's literature. It was named for eighteenth - century British bookseller John Newbery and is awarded annually to the author of the most distinguished contribution to American literature for children. Besides its recognition of literary excellence, this medal guarantees authors and publishers a "best seller" status for their book. Technical services Finally all parts of EDI electronic ordering are working successfully, and there was a successful test of a portion of the Unicorn Workflows Standing Order software. _ Miscellaneous A Collection Services section was added to the Intranet so everyone has access to the Collection Guidelines, the 2004 Reference Sample dates, and the Information Services Manual. Manager Lyn Dedas planned the January 9 Information Services Staff Meeting and prepared a workshop on "How to Say "No" Graciously and Confidently." ADMINISTRATION Moran Prairie Library Capital Facility Area The 2004 budget for the Moran Prairie Capital Facility Area was approved on December 16 by Spokane County Commissioners acting as the MPLCFA Board. The majority of 2004 expenses of approximately $188,000 will be for architect and engineering fees and to reimburse the District for prior expenditures. CIPA compliance Legal counsel Jim Sloane provided his opinion on the application of CIPA and the Supreme Court's decision on adults disabling of the technology protection measure. With the approval of the two policies at your December board meeting, we'll begin working on CIPA compliance activities after the first of the year. The final implementation date will be March 1. Between now and then we'll be revising printed materials, working out the technical details, doing the notification mailing to parents who had chosen unfiltered access, and having staff make their filtering choice. GOVERNANCE 4th District Representative Lynn Schindler visited the Argonne branch to get a first hand look at our Internet services and the steps we've taken to protect minors from accessing adult - oriented Web sites. Regional manager Ellen Miller and 1 spent a little under 90 minutes with her, telling her about what we've done with optional filtering for the past two years and the implications of CIPA. Ellen and Argonne supervisor Judy Luck showed her how the booking, time control, and filtering software works. I believe that she came away with a better understanding of what we're doing, the wealth of information available on the Internet, and the limits of CIPA compliance: She said that she very much appreciated the time we spent with her. COMMUNITY RELATIONS Community activities • ,Spokane Regional Chamber of Commerce: Legislative forum and reception ■ Spokane Valley Chamber of Commerce: 2 Governance Committee meetings; Legislative luncheon; holiday open house, Business Connections breakfast • Integrus Architecture 50 anniversary open house Public information The Graphics department was busy in spite of the holidays since a number of printed materials were impacted by changes taking effect at the first of the year, notably the Liberty Lake transition, new Otis Orchards hours, and the new loan periods. In response to the strategic plan programming initiative, the After School Specials program for grades K -5 was expanded to include all branches, requiring new promotional materials. All in all, 13 completed jobs were logged and 15 were pending. HUMAN RESOURCES • New HR information system software that can be linked with Business Office payroll software was ordered. • Three new branch supervisors have been enrolled in a Spokane Conununity College training program for new supervisors. • 2003 accident reports were reviewed for the OSHA log; there appears to be only one reportable injury for posting. • Recruitment and staff selection was focused on branch supervisors, with two other resulting vacancies now posted. INFORMATION TECHNOLOGY • After testing on several machines at Valley, full -scale installation of Windows XP and Office 2003 began at Valley mid- month. By the end of the month, all branches had been installed except Cheney and Deer Park, which were scheduled for the first few days of January. The process is taking about an hour per machine. Someone from the department has been available in almost every branch the first day they've used the software. Very few problems have been reported. _ • Two self-check stations were set up at Valley on December 5. One touch screen monitor was found to be faulty and was returned for replacement. • Service to Liberty Lake stopped at the end of the day December 31. The profile was deleted for PAC access and the phone line disconnected. Liberty Lake was removed as a pickup branch on - iBistro. Plans were made to pick up equipment on January 2. • SolarWinds network monitoring software was purchased. Its absence was identified as a weakness in a departmental audit a few years ago. Router configuration was completed to allow all branches to use D1ICP to access the network with their upgraded computers. FINANCE • The City of Liberty Lake failed to make the second half payment for the 2003 Library Services Contract. Accordingly, there is a revenue shortfall of 5119,081 from the 2003 budget revenue projections. If this payment is not collected prior to the completion of the District's 2003 financial report, this issue will need to be disclosed in the report's narrative. • Business manager Bill Sargent completed the 2004 budget for the General, Redemption, Capital Reserve and Construction funds; received confirmation from the Spokane County Treasurer's Office confirming that the 2003 TANs principal and interest payment had been made; and completed preparations for the 2004 TAN sale. • • An Inland Empire Paper Company year -end property tax refund for an improper assessment included $35,865.15 from our regular property tax levy and $6,477.75 from the bond repayment levy. Because the regular levy will be at its maximum in 2004, we'll be unable to recoup the loss. The net effect on the District is that our end -of- the -year fund balance will be reduced. FACILITIES • The project to relocate the information desk, other first floor public areas and two offices at Valley is virtually completed. • The project to join the Argonne building to the county sewer system has been completed. The final county connection charge of $4,950 will be assessed in 2004.