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2006, 10-24 Regular Meeting AGEM)A Council Nferting 10103 Tuesday, Octuber 24, 2006 6-00 p.m. Cr" FIALL AT REDWOOD PLAZA 11707 Ea-st Spmgue Avenue, First Hirwr Cou nell Rtq meats All Electronic Devices he Turned Off Durite Council 1'► of ng IP!iV'[)CA,' 710N. P"or Berry foster, Valleypoint at Nnei PLEDGE OF ALLEG ' NCE= 1. OLL CALL: APPROVAL OF AGENDA- INTIL[DIILM. O.1 OF SPE17UL GUESTS AND f RFi S :INTATIONS: CCDMMITTFE. BOARD. UAISON SUMMARY RFPORTS. M11AVOR'S REPORT; PUBLIC CC?i1UNll N-I'S: Ex"pt wb indicated b0tkta fLir "public comment" this is an slip rtunity for the public to speak- on an), topic. Wh(-.n you r:nme to the podium, plc o stag: your nanit and addimss for the record and lirnit rcrutirC tra tlar,ce rainutcs, 1. PUBLIC HEARING: 2007 Proposed Budget - Ken 7nonip_son 2. PtTHLIC HEARING. Community IDe elopment Block Grunt - GTeg NIcC: c ti-ri ick 3. CONS I",NT AGENDA: Consists of items wrtsidered wotinc which :ire,jppro~ed Ws a tmup, fit Councifincrnher may retnm,e item from the Con Grit Ageridn to be consitlprei sepamely. a, Claim Voucher List M-0-2006. Vowficrs TOT I 1-I tl 165, total ttrur~nnt ~111~?.?~? b. P;rynoll for Period Wing October 15, 2006: $154,985-58 c_ Kesolutioij 06-019 Setting Public I lea;rir for Strcet Vacation TV 03-06 d. Rcsolution 06-020 Sating Public Hcarmi g for Street Vacation ,STS' rid-alt c. Minutes urOctober 10, 1006 Rcgular Council Meeting f. Minutes of ( ti;tobtr I 2006 Council Study Ses~,inn feting NEW BUSME S -l. Scccmd Rcschrta~ Pr_]17CYtc4l t)rdinwice W022 I cvN -trig I1r6+lcrRY I'ax Ken T83ost psoiri [public ccrrrtnientj 5. Sciccind Reading l'ropo-W Ordimmec 06-0.1 E'ontisrt7in- Ex"ss Pro rly I tLx i,evy -lien Thompsun 1puhlie comment] n. First Ifieadin Propos Orciinwce 06-024 rdola(ing 1007 Budget - Kcn Thompson I pub lie comtacnt] 7. II ir.st Read intiz Prolstnwd Ordinancc 46-02 5 Amending 10.30.56[t Appcal Fee - Caryl f]riskell ipuhlic comment] ,..F'• i1 .'F4r{ 'F3 t' `ilr;.FJ" t{Cr~llir ..:~"t. ~ [;t ° 8. First Reading Proposed t)rdinance 06-026 :Amending 9.05.010 Schcx-l SpcerJ Zones - Ncil Ker.-ten public comment) 9. Motion Consideration: Extend Deadline for Comprehensive Plan Amendments Applications - Marina Sukup jpublic comment) PUBLIC COMMENTS Except where indicated above for "public comment" this is an opportunity for the public to speak on any topic. When you come to the podium, please state your name and address for the record and limit remarks to threw minutes, ADMINISTRATIVE REPORTS: 10. UDC Title 20 Subdivision Regulations (aka Title 14) - Greg McCormick 11. Governance Manual - Councilmembcr DeVleming INFORMATION ONLY: 12. Update on Spokane Regional Transportation Council 2006 Call fur Projects- Steve Worley 13. Update on Spokane Transit Authority Grant Projects - Steve Worley 14. Spokane County Library District 2006 Third Quarter Report 15. Site Selector Analysis - Morgan Kowlelka 16. Deportment Reports tAFCUTIVC SESSION: ADJOURNM"T FUTURE S(-*IIL-*DULL,* Regular Council Afextings are generally held 2nd and !h Tuesdays, beginning at 6:00 p.nr. Council Study Sessions are generally held ld, 3"t and Sth Tues4% beginning at 6:00 p.nr- Other Tentative Upconun>" 14trelkes; Et-ents: h011C1•: Individ",; p1mitung to attend the meeting ~hho require !;pectul a!;51stancc to accommodate plipacat, Keating, or Other impairment;, please contDo the City Ocrk at (509) r-1-1000 as soon as possihlc so thu Arrangements may he made. f CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2006 City Manager Sign-off: Item: Check all that apply: 0 consent ❑ old business ❑ new business X public hearing ❑ information ❑ admin. report X pending legislation AGENDA ITEM TITLE : Final Public Hearing - 2007 Proposed Budget GOVERNING LEGISLATION: State law requires at least three hearings on the 2007 Budget PREVIOUS COUNCIL ACTION TAKEN: A hearing on the revenues proposed for 2007 was held on August 22. The City Council discussed the budget process, goals, outside agency requests and other budget related issues at several meetings during the summer and fall. A public hearing was held on October 10. Departments highlighted significant budget issues at a September council study session. The City Council scheduled the final 2007 budget hearing on October 24. Public notices of all budget hearings were published. BACKGROUND: State law requires several public hearings before we adopt the 2007 budget. The City held public hearings on August 22 and October 10. The last public hearing was scheduled for October 24 to consider the 2007 budget. At the October 10 public hearing there was a question regarding the proposed Administrative Assistant position at CenterPlace. Attached you will find a memorandum (page 3) that discusses this position. OPTIONS: Several public hearings are required prior to adopting the 2007 budget. The City Council could elect to hold the last hearing at a later date. However, the last hearing must be held and the ordinance passed prior to late December, 2006. The City's current- budget schedule anticipates 2007 budget adoption in November of this year. RECOMMENDED ACTION OR MOTION: Staff recommends the public hearing be held on October 24 to keep us on our budget schedule. BUDGET/FINANCIAL IMPACTS: Once the Budget Ordinance is adopted, this will' be the budget for 2007. STAFF CONTACT: Ken Thompson, Finance Director Hearing - 2007 Proposed Budget z Spokane Valley Council Meeting 7 October 24, 2006 10'16'3iG6 1 Budget City Budget for 2007 ■ Total is $76 Million including: Service Level Stab. $5 million Civic Facilities $1.2 million Winter Weather $525,000 CenterPlace $315,000 <ti-;= Parks Capital $3 million + ta,~o~ z 1 f ~ Budget... continued New in 2007: ■ Lobbyist $ 40,000 ■ Records Mgmt. $250,000 ■ Office Space Plan. $ 75,000 ■ 6.35 new employees Budget ...continued Other highlights: ■ Expenses very close to our multiyear financial projections ■ Storm water fee up $1/Equiv. Res. Unit ■ County's $1.6 million (pools) included ~r :N192~C6 2 Spokane Valley 11707 E Sprague Ave Suite 108 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org Memorandum To: David Mercier, City Manager and Members of Council From: Nina Regor, Deputy City Manager Date: October 24, 2006 Re: 2007 Budget - Follow-up Information from October 10, 2006 Meeting At the October 10 meeting, Council had some questions about the proposed increase to some development fees, as well as a proposal to add an Administrative Assistant for CenterPlace. The purpose of this memo is to provide additional information on these proposals. Development Fee Increase The Master Fee Schedule includes a proposed increase to certain development fees: Development Fee Increase Proposal: Fee Tye Current Proposed Subdivision Preliminary Plat $2,150 + $40/lot $2,324 + S40/lot Final Plat $1,250 + $10/lot $1,424 + $I 0/lot Short Plat Preliminary Plat 2-4 Lots $750 $924 Final Plat 2-4 Tots $1,050 + $ l 0/lot $1,224 + $ l 0/lot Preliminary Plat 5-9 Lots $1,250 + $25/lot $1,424 + $25/lot Final Plat 5-9 Lots $1,050 + $10/lot $1,224 + S10/lot Bindin' Site Plan ITBinding Site Plan $1,500 $1,674 Bindin Site Plan Modification $1,300 $1,474 The City's development fees are based on a philosophy of cost recovery. So far, the City's fees only include direct costs, not indirect costs such as administrative overhead. That remains true with this proposed increase. The Finance Department will be looking at all of the City's fees in 2007 and will present an analysis to Council regarding the incorporation of administrative overhead. Major Cost Factors Newly Incorporated into the Fees: The fees listed above incorporate both planning and engineering direct costs. When the engineering portion of the fees were calculated, only the engineers' development review time Page 1 of 4 2007 Budget - Follow-up information from October 10, 2006 Meeting, continued October 24, 2006 Page 2 of 4 was factored in. Tt did not include other direct costs of Public Works activities, such as development construction inspection and traffic engineering review. 9 Development Inspection: o Inspect the infrastructure of private development projects during construction o review the testing and quality control data for the infrastructure 9 Traffic Engineering Review: o Impact studies to validate concurrency standards of development projects o Development access points The 2007 proposed budget includes the addition of 1.0 FT.E Assistant Engineer for Traffic and .60 FTE Construction Inspector (added to the existing .40 FTE). The purpose of the Development Construction Inspector is to oversee the infrastructure of private development projects. Tn addition, this position reviews the required constriction certification packages which include the testing and quality control data for the infrastructure, and is responsible for the backlog of sureties left over from the County. At .4 FTE, the position has been vacant since 2005, due to a lack of qualified candidates willing to accept part-time employment. The City has been contracting with a private firin since early 2006 at a significantly higher hourly rate, and an anticipated annual cost of $90,000 (compared to $72,000 for 1.0 FTE City employee). The $90,000 contract purchases approximately .3 FTE level of service. This position is attributed 100% to development cost recovery. The workload for the traffic division has outgrown the capabilities of one engineer. The 2007 proposed budget includes the addition of a 1.0 FTE Assistant Engineer for traffic assistance. The City anticipates spending $80,000 in 2006 to contract for engineering assistance. This provides approximately .4 FTE level of service, and the need is 1.0 FTE. About 25% of this position's time would be attributed to development-related activities. Examples include reviewing traffic impact studies to validate that concurrency standards are appropriately applied to all development, acid reviewing development access points. These activities were not included as part of the above fees. However, they are legitimate costs eligible for recovery. Staff estimates that they require about three hours of staff time. The currently adopted fee schedule includes a $58 hourly rate for City Employees (unless otherwise specified). Each fee is therefore proposed to be increased by $174. The question about fee comparability was raised at the meeting. Fol.lowing is a comparison of Spokane Valley's proposed fees with three neighboring jurisdictions: The City of Spokane, Spokane County, and Liberty Lake. Spokane Valley is higher in some fees and lower in others, but it must be noted that each jurisdiction takes a different approach to calculating development fees, and viewing these fees in isolation may result in a distorted picture. Spokane Valley has not had the opportunity to do a comparative analysis of total development costs. Page 2 of 4 2007 Budget- Follow-up Information from October 10, 2006 Meeting, continued October 24, 2006 Page 3 of 4 Fee Type Spokane Valley Spokane (City) Spokane Liberty Lake Proposed Count Subdivision Preliminary Plat $2,324+ $2,650+ S1,844+ $1,633 + $141lot $40/lot $66/acre $17/lot 5 or more Final Plat $1,424+ $1,240+ $936 + $12/lot $829 +$10/lot $10/lot S 14/lot (10 or more 1 ots Short Plat Preliminary Plat 2-4 Lots $924 S2,810+ $720 (2 lots); $638 (2 lots); $35/acre S1,107 (3 lots) $956 (3 lots); $1,276 4lots Final Plat 2-4 Lots $1,224+ $1,115 + 181lot $358 (2 lots); $318 (2 lots); $10/lot $541 (3 lots) S479 (3 lots); $638 4lots) Preliminary Plat 5-9 Lots $1,424+ $2,810+ $1,440 (4 or $1,633 + $14/lot $25/lot $35/acre more + $14/lot F1 Final Plat 5-9 Lots $1,224+ $1,115+ $720 (4 or $829 + S I 01lot $10/lot S 1811ot more + $14/lot Binding Site Plan Binding Site Plan $1,674 S2,810+ $1,872+ $1,659+ $35/acre $12/lot $10/lot Binding Site Plan $1,474 80% of fee $720 $638 Modification under schedule Final Binding Site Plan n/a $1,820+ $1,440 n/a $17/acre CenterPlace Administrative Assistant Proposal StafE'has proposed an experimental organizational model for CenterPlace. Currently, the Parks & Recreation Director divides his time between CenterPlace; parks facilities and open space; and recreation commitments. CenterPlace has a CenterPlace Coordinator; one Facilities Maintenance Worker (a second is included in the 2007 budget); and one Administrative Assistant. The Parks and Recreation Departnient operates on a team concept, and the Recreation Coordinator, Parks & Recreation Administrative Assistant, and Senior Center Specialist provide backup support to CenterPlace as needed. Unlike the rest of the City, which essentially operates on an eight hour Monday-Friday model, CenterPlace is available 7:00 a.m. - midnight, seven days per week. Seasonal hosts/hostesses are trained to cover events on nights and weekends, but the City tries to have full-time staff available as much as possible. Page 3 of 4 2007 Budget - Follow-tip information from October 10, 2006 Meeting, continued October 24, 2006 Page 4 of 4 Staff is proposing the addition of a second CenterPlace Administrative Assistant. CenterPlace's success has grown, to the extent that two-person staffing of the front desk would improve customer service. Like the first CenterPlace Administrative Assistant, this position's primary responsibilities would be: > Process reservations on the computer Handle and account for City fins o Reconcile daily deposits o Bar-code invoices for payment o Later requisitions into the City's financial system > Monitor events and ensure their compliance with CenterPlace policies and procedures This would reduce the back-up support required of the Parks & Recreation Administrative Assistant, who could devote more tine to oversight of aquatics accounting and cash handling; accounting of Splashdown receipts; monitoring of Parks & Recreation contracts; assisting with bidding and purchasing for upcoming park development; and other additional non-routine department duties, such as assisting with parks grant proposals. Under this experimental model, the CenterPlace Coordinator position would remain vacant but fiuided. That position's primary responsibilities include event oversight; facilities management (including policies & procedures); and facility marketing. _ J The proposed Administrative Assistant would provide additional event oversight. The City's Recreation Coordinator would assist the Parks & Recreation Director with facilities management. It is not unusual for a Recreation Coordinator position to have responsibility for facilities. The Parks & Recreation Director would continue to supervise marketing and manage CenterPlace contracts (college lease, maintenance contracts, etc.) in addition to the parks and recreation responsibilities. This proposal would not be feasible if the Parks & Recreation Departtnent staff had not become a highly functioning team. The organizational model will be re-exarnined as the workload for parks, recreation services and Center'}lace increases The cost of the second Administrative Assistant position would be funded with an estimated increase in interest income. Page 4 of 4 I U-?.~. Ulu CITY OF SP01QkNE VALLEY - 2007 BUDGET Please 413,crt fh,."• pijocs Table of Contents in YOur budge bo,k Budget Message Cotutcilmembers & Staff 1 City Manager's Budget Message 2 Budget Guide About the Budget & the Budget Process 10 Spokane Valley Budget Policies 13 Basis of Accounting and [Budgeting 14 Explanation of Revenue Sources 16 Budget Summary Revwuc Assumptions 21 Expenditure Assumptions 22 Budget Surtnnary 7 ; Re;-tietutes by Type: 24 Ge:teml Fund Revenue Sources Chart 25 City - Wide Revenue Sources Chart 26 Detail Revenues by Type 27 Expenditwes by Department 30 General Nunn Expenditures by Department by Type 31 General Fund Expenditures by Depariment Chart ?2 General Fund Expenditure,, by Type C i rt ~ Expenditures General Fund: Legislative Brunch z:t Executive fit. Legislative Support 3,17 Public Safety 40 Contract Expenditures Chart 42 Operations & Administrative Serviecs 43 Public Works 46 Planning & Community Development 48 Ubrarv 51 P;uks & Recreation 52 i;encral Government 57 All Other Funds: Street Fund 58 Arterial Street Fund 59 Tt:tils & Paths Fund 59 flote:Motel Fund 60 CenterPlace Operating Reserve fund 61 Service Level Stabilization Reserve Fund 61 WintcT Weather Rcscrvc Fund e>-' When tlx: City Council determines that it is in the best intern-st of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance approved by one more than the majority after holding one public he;tring. Si ific:uyt Chant s_to the 200" liud-ct A revicw of tlic 2007 1'1reiiiiiiiiary budget re%cals the fbIlOWine; sigllitic:int chv1ge,_: Revenue, 1. Sales tii.x receipts have been increased $886,000 reflecting mom accurate coding; by retailers of sales locations and growlh in retail sales of 7+%. The property tax rate is expected to remain at 51.60 per thousand dollars of assessed value. 3. Planning and Building fees have been reduced 585,000 anticipating a slowing of new construction and a more conservative cstitttate of mvenucs. E Mx gnditures 1. Approxitnutely six new full- or part-time positions have Iven added to the proposed budget. They include: a part-time plans examiiw in Community I)Lvclopment; a maintenance worker position for CenterPlace; a part-time development construction inspector in public works to bring an existing .4 FIE to full-time; two information technology positions; and one additional assisuint engineer position in both the Strcct and Stormwater Funds. 2. Reeves have bccn sett aside for unanticipated operating costs at Centerplace, extraordinary chow plowing and deicing, service level stabilization during an cconomic downturn and future civic facilities. It is unlikely thesc reserves will be used during 2007. 5250,000 has been budgeted for the beginning of it city node records management system. -t. General Fund expenses am less than the 2006 amended budget but are geatrr than the City's multiyear financial plan anticipated. 3. Me 2007 budget anticipates a 5% increase in the storm water fire: bringing the fee to $211year for an equivalent residential unit. This incre&sc was approve:! by Council in 2005. 6. 1Ttc Parks Capital Improvetnrttt Fund includes $1.6 million from Spokane County for swimming pool improvements. i~ SPE=CIAL CAPITAL PROJECT" FUND: Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. '13ie revenue generated N to be used for financing public works capital projects as specified in the capital facilities plan tinder the Growth Management Act. IN I_LRH-IND TRANSl-l_R-S- Many funds rerxive their revenues from other funds in the form of an interfund transfer. TTiew transfers may represent payments for service, an opernting transfer. or a conucntration of revenues for a specific project. 13x: following funds receive transfers from other f mdss. General Fund is budgeted to receive transfer. : from the Street Fund, Stormwater Management Fund, and the I-Ioteir'Motel Fund of S2_*5,000, 515,000 and S45,600, re-,Txctively. Street Fund is budgeted to receive a trxisti r from the General Fund uf'S900,000_ 't'rails & Paths fund is budgeted to reccive: a tninsfer from the Strvc;t I:wid in [tic amount of $5,000. Street Capital Projects Fund is budgeted to re.-c:e:ivc transfers from the Capital Projects Fund of $3,089.152 and Stormwatter Management Fund of $200,000. Debt Service Fund is budgeted to received trarisCers from both die capital Projects Fume and the Special Capital Projects Fund of 593,000. Capital Grant: Fund is budgeted to receive: a transfer from the ('al)ital Prnje is Funds of $1.4()(1,1100. Parks C:upitnl Pn,iects t=wid arc budgeted to receive a Ir w fcr freim the General Fund of 5410,()00. Civic Building Capitol Projects Fund is budgeted to rec eivu a tninsfer fmrn the Cicnercl Fund of S600,(W. Fquipmcnt Rental d`. Replacement is budgeted to rec-vive transfers Iroen the Genend fund for interfund charges in the total amount of $114.375. Risk Management Fund is budgctrd to receive $185,000 from the General Fund for employment security payments and City insurance premiums. ~ ei City at Spokane Va11ey 2007 Budget Summary ESUMnled 609. EsL Ending An*#aW EVA Fund 1 mn ExpgIId1bim Fund 9aIgn" Fund BatAt, Ganerai Fund S 5,050.000 3 33,051070 S 31.521!.604 S 7,354,58!1 S 3,000.000 S'rt t Fand 4.420.000 3.000.000 3.057.44'20 3,752.074 3,752,014 :,rte" Sliest Fund 980.000 32.000 012.000 - TOO,c Trails a Paths Fund 10.000 S.M 21.000 - 2,.C.. . 1 iulsMolel Fund 250.000 405.000 858.ncu t?,rtt Sorvlts LTGO 03 - 4300,000 Ow.cic ".I Caijbi Pn*ects Fund 1000.00D 1,120.000 4.120.GD0 '11W., pedal Capital Pt*cm 3,300,000 /.IMWD 4,4? Vr I 8,939.E i :arse! cap" Protects - 0,239.b43 Mkabw- Point Capaai Ptokds Fund 425,000 15,000 441 pC•1 -:nnt Bond Caplbl r•l F u•,4 r--•;1,70"+: ' e r".:) t+' = is GJ BID* Grant Fund Capital Grants Funs Ovi ar OnVe Faderst Fund 700.00!1 100.000 Pecks UOW Pto*ds Fund 8W.DD0 2.7D0.000 3,650.000 2,000,0-!,. S:arrowow uanapemeru 1,195,752 1,560,000 1,900300 455.453 95!s,15:+ Fcwpons, rdntW a R#ptoaement Fund 900,000 144,373 944,370 - 700,000 Risk Management Fund 25,000 185,000 210,000 - 25.ere) C4"mPlace C"rWft Raserva Fuld 315,000 10 000 325.000 325.000 Service Laval Stabata4an Fund SAM= 200,000 5,200,000 - 5.200,000 v Ardwr writhe, Reserve Fund 620.000 20,000 540,000 - 540AM 1,?fl0,:,; %rr~ °uk~h3 . apt:! ihnj-rls f'tsv! 930.000 830-000 1.490000 S 27,678,7 5 160,569.289 S 78.253.9'57 S 1 r4<^ L~~ S ?r P Caih IJLI':rJ t,otn f•u1u1 z"!n'urnn 15.994,41439 - ••h gxTret►dllwo's have ttean aC.GrDtanUlc~J h•/ City ; :rt,rttCA, R Is antidpa►n•! ^t r - - :r d Ir ~ - - rir. .lit •~ir .-r1 t'. -i-' .:"i1i rv1 tip ,;Ir City of Spokane Valley 2007 Budget Revenues b Fund General Fund Property Tax 9,745,000 Sales Tax 17,61,800 Gambling Tax 9-10,000 Franchise Fees 674,170 Business Registrations 50,000 State Shared Revenues 1,121,001 Service Revenues 1,630,000 Fire- and Forfitoes 1,250,000 Recreation Program Fees 407,700 Mlsce]Wneous & Investment Interest 302.500 Transfers 85,600 Total General Fund 33,863,070 Other Funds Street Fund 3,006,000 Arterial Street Fund 32,00°0 Trails & Paths Fund 5,000 HotelfMotol Fund 408,000 GenterPlace Operatiing Reserve Fund 10,000 Service Level Deserve Fund 200.000 Winter Weather Reserve Fund 206000 Debt Servi LTGO 03 600,000 Capital Projects Fund 1,120,000 Speciial' Capital Projects Fund 1,120,000 Street Capilial Projects Fund 6,939„843 Miirabeau Point Project Fund 16.000 Street Bond Fund 16,0CJi'f Capital Grants Fund 7,300,000 Barker Bridge - Federal Grant Fund 700,= Parks Capital Fund 2.700.000 Civic Bullding Capital Fund 630.000 Stormwater Management Fund 1,660,006 Equipment Rental & Replacement Fund 144,375 Risk Management Fund 185,000 Total Other Funds 26.806,216 Taal All Funds S 60.669,268 4 City of Spokana Valley 2007 General Puna Revenue Sources $33,863,070 Misc Recreation In iment 1n4 :a Fines & Fele tares Program Fps,,' 0.9% 3.7% 12% SeMm Reuem p Tmnsfurs tote 8h d Rewmes 4.8% - I 3.3% Properly I ax 28 8'Vo Franchise Fees 2_T°/6 Gambling Tax 2.7% r Sales Ta~ City of Spokane Valley 2007 Estimated City Resources $60,669,288 General f=und 55.8% InternW Service Fundy. 0.5"10 Stmt Fund 4 9`% Stormwatur Management Fund Other Wc: 27% unds 1 1 Debt Sef ocu Fund 1.0% Capital Project Funds 33.9% 26 C,ry of SWA&na Val Ic. 2001 Bud" i}ot29 Ravanuat by T11w 1005 2009 Arntl W*d 2007 Prope"d GanwW Fund PAvermes _1►r,u1_ B1 PLOW prop". Tax ! 0,2'7,294 3 3 055,w0 S Iit,520,xw pwpar r Tom - Oft"L nt 173.065 225,WO 225,000 11,509,329 32.111,000 9,715,000 '~Sa-y!t Tans Sn4m Tare 12,043,749 15.260.000 1fi1t36,soc Sams Tax - CrRnkw Jasfine 1.224.562 720.000 020,44: Sa" Tat - Ptok SO* goo 0'_0 600.000 90Q,CC•' 16,M,350 13.000,00 1 T.ew, R '-[More Tars S P'.lmh Bogs A PU11 Tabs 112.71! 120.000 120,0c >31rW L P40RM 15.217 10,000 1a W, Cars awme4 e61.2te TM1.000 ;Nk 7' 16 Lamighk L~11ts_i.Pc: ~a~ ouwne" Frarrhisa foon - n%e r3o_xae 6111,79+3 r~e,r~~ -tat* 5mkMLPA"SM MVEf Criminal Jud its - Ptp.1-ei . % e C m irwt Amour Area 01 C•tminrl Juske Arse 62 ~,Iminil Jusdos Afae to - C--(rtrmN Juillm Aran 04 106,UU5 J, U] ? CrImausf Jus..tia Spec* Prvprsma 112,34E 2?,t>170 :6: Out. CWas 1033 42000 l2.70C Lsq% r Baud Exoae Tar[ us.= 411065 413,065 lk3yc.8bsrd Prdu "9607 812335 81141`4 Wyk S1:* ft" QT2E - 1,1<9,6 1,121000 1,tt1,;wc ; ww-w Ravam,us swum Pamllts 1.384.180 UZI=! 907.0c." PbAtttllnq Pw dls 99 "4 78,000 53.00: Griorg Pmmlts 3220 1,000 7. OX mdIm tticw f" omb W,9113 75,00 50.00^ Dotfla1R70n Pocmlta 3,212 1,000 1.00(7 24w! Pewuu & rem 1 .130 1105.693 203,oct•, Plans Cherie fees 470,1733 197,000 197,OCIO P1ilrong Fen X40.110 10.00 219,0)[: 2.514.696 1,656,00 1,A30 r:: Fes} m Fauna I Fodeft - Tn ft 533.111 312,032 300.17: OVw Ctw4in) Non -Tt=fFia Fres 50&44A 737.041 150-cc 1.2-29.557 1,250,000 1,250 oc'-, R e7yoWn Proom n C•PWzM AWvt11 Fast {To use, reatotkieW fac*M 113CAPS 224,900 MXI 11 Pmgmm Fees (Td pwwjpala In a p%w4m) 21,213 420 6N 44 scI: Miacedm+eauf Path 6 RaGdat w Rewims 141012 . 343.Mo 343,51E a►1T,7v, Ir4at<',T-On1n1te w t^Astt"am k11sm" 173.211 201.300 20Z xf 5ases Tat Qltirsst 39.t4s tsim 25,000 propene T4x Intett2i 22.353 15.000 26,000 fAixertansma Remum 13,347 St" 253,05B 23t.3W 302-WO TrM slim Trsdsw 11m SLI>Del rued 01,717 25,000 26.0120 TrFS7 w Rbm SbrrrrwMot 77,231 451000 142.090 Trarslar 1rt1m O piw ft"C l 40.000 - ftanatistf'Sff1 H9l'Mda•GsnhNPlaoa 20,!56 40,000 4S 1l1,1m F0.000 s3 ti- Ttr,,:f 31inrfal C1111t1 Rt•.anup city of Bpokxno Yanwy 2p07 Quagot l AWI go - itboo trF TYta a7 7005 =6 Amended Proptisad O"w Fumd Ravsnves Actual Budget gvao.t 1 Iya& F vm Prapary Tw7oe~ 3 19.fl t 0 S hlaktrFuwIGaslTrr ►,40lEr6 1,75],D09 7.O:tA,r~ Itr.watmwnl Intsmat 64AI t 00,000 IOU,= Trartriet $om Camara! Fund 2'aw,000 ZOO Om 013,m Irt3rRtxtQ Loan In*vxt 17-US - i'sutwu* Prtmttltsms L Rewvarlas 4,933 - Mlsordanr7us Rvrsra» - ]SJ100 - ),0]2405 7,44S,b00 3,600 oo ~yutl Fund '02 MoWFtad{G al Tax ~14,t53 7nvasynarc tttsrne:t 34.063 72,000 .,uww figs CCIlG Fund 134.941 arr3.T3r• - 12.Jtw Trsnslwtt-..-r"'! 1=3 '3,oUn cuaLNc %i t cr :47,024 350.0100 S06.Gu . calrnen r.. 6,114 1000 0 DOO ]S7 W'1 51.000 400.000 ,n'o•'un4 T'r~4rr 3u^0.0►Si~ - ..talRint ktatftll @.291 105,291 I l "0 1' 1 ~s-v+~ I rwsF S*str6~an tl+eane 'ra•~5er fm's Gavww Fund ieslrllant hrsarlat Y t0 r J 0u0 2335.: CA :::D OI:JA . ,r1 :t•_e'JVa110+~t R4~er>.e trtior%rd Transfer :60,000 - Invsstrnanllntresel 7.104 ~ _ - i4 •700 307.909 It).000 S-ar-loo - l.TS~B ~scamm ow mctt Reaenu. 747 745 4 .4 :AO ata.aG Moot $mlca Tramdw flotn CaPW PRWM - ..Ztrl 4r non speclxl Capllal ProjKts and dpacaut CapnM Ftialnm 115.090 1607000 184 r,%i0 542,633 s00,om iO0 : J. ± c-vyA IL_P mires lr RE ET 1 - i at .:5 PW=M 1,:3t bw t A00.= 1,006.000 InvsOtM0.11frlrrwal sslbr 20,Ot10 120 OCa 1,321,71r 1-00.000 1,120.000 ~5RciId frafWtal FRMCts Fund Of ET 5- :nd 25 Pw tw4 1,2][,4,1710 1,000.000 1.000,000 lnvasb,wm t tntvttat 54,213 ~11,'r0 1M r4n lid- L7lf..S•a>~ ?rs>:t4r1 IAalfGr•atlt Liettid S,0 :'I ' DoveWpor Cent t%ftns 27.L'd 1 ' f; -ant F+rcnoeeb Tranatar Rom Strset Son$ FWV Zj 33 t _ : A W ] Os4,t5S T•arrsler 1mm GOpltal Propcts Turn: 471 5!l T: msfrr tmm Garxrsl Funa wLoaf tmm 54wa Fund Trimslwr trout AAarus SftO Funo $1,002 ] t 7 7nms+aRomStotrtrarlarmansomf*tenlf::r.1 NA.154 TrwuOwr /tans 8Lto1 Fun* 46JO3 - Ttars er tern Sn± url Capa; Pro)rts fi77,77a :,r' ~ ~ . j. .1j r 147 Cloy at Spok'Ing dotter MI Budget Ortall Revenues ty Typo 204% 7403 2009 Arrrtnded PM0n64.1 CHhnr V,11111 Nnvn11e:e1 Attu,i1 (ia,~n' 7uQ7[t ' InL'Clt'r!af': I...ll(t 111 • (.1 1 r DtxtaOOna i 1, i A' btayrtr+or Reemu ma Mamilanaeut Revenue - - 'Cl Stroh Bond Ptocpr0 "m t.T Deft Immow 1•tim Cay1W Gmi t Pond 9 t _nze In netnsarll tnitrtel - S ~O_~~+t F~q CDSG Grrrtt Proceeds 439,85': Tnl AW ftm bkm tSWW Tued 127.50e bn"M rtrent tnrte8! 4.17' diT~ • . ~ 3n7 Caarttl f;rrntt Fund c"ftl from Pvaeeeda 357,51 Irtltster !ram S"ot Band Fund 115,4a 27t,s7T 230."4= ' welle, **m ArIwW 8ttfst Fwd 1 rata sm tam Caylltl Prajttts Purl 1.117.000 1,400,:1Cc 744'an 0,2v 1,0W 7'=,0 r, .Da tiara 13 dat R*=shtWq-,_(znnt Federal CearA P?vcw"& " : t )o3.PE43CARAW PrC•3-'„ Parta Grsns CorMbutbn tram Spok"s County Trtnafuribm Me Capitol PrOOM food - - 4=0 tSU 7ransterRnmMeGenmf:and SSD,4QO Ti0.o00 4t0Cfn1 :33.537 730,000 2.100,00u ~IU~StD!'etlA.Gtat1!iiR.L'~ arAttrnent H%WMl 7.909 Trant'ir 11am GwwW Furl St10, ,^17. not --~:1 t.'~ rnr. ~ Ttrvcler 4tan409--ll1'i FUN :,tor>a mmr W.rapemeM Far t uo; n3 ^ov. c ime"tnlard w"Wet 3a,tt}E t~,tX70 50.171:! t 2!1,'.33 1.139_900 I,tt;0,UC -F,'P-I Crn.m flurw A 1q-Aogm::Sflwv Fiona nantne„tMO~fa! 0,290 1A00 30,OC•_ 'rntlf3m Run! GMers! i4r1d 205.710 :09.965 114,3F= .'ehlds Purd%ase Trwaten 24.309 a3e,sla 2111. rv. '44 ,02 RM M&MOMOM F1md - lrnattrnaM tmereat IBL Emydt)ymortt Sec my Tram ers ask manAgemern Serraes 104,9127 tiRf.vf L . 101,063 Itit,itr~ f00,Gc.i Trrtal All Other FUndt 10.112.450 Z1 SOt1,a0t 2>f M6 toe Si,t129,S27 1) t10,8btt,36j Total Revenues f Aq.t}17,332 3 C _n r M, -n OX S2 cr r_ km - IN :TI ru ca nt C? r Vs ou 0 I'D Q go Go E7 DL -a T . 3 ~I -n En CL 03 -n 1;0 5 FL r- m I U3 LO -4 V CL -n ~'4 'n t ] a- ca 0M + Q 3 40 to 1 ~a 3.. ih A err to cn N I+s R9 rp y - LJ~ I ? ra I9 ' 'N W M to (P cs~ Vr o es A rA rr si n o cm hi as v ci C3 -1 ch N to cq ~ ~ ~sr a. Iwt to Gr c y !3 w CEr rar c) ~ t C C~ rs cr ~r a cps ± ± rn a~ sus1 c t+ t~► 4b lo in C7 co CD (a IQ Q n K) 10 ~j 4=F w m C, C3 0) 0 City of Spokane Valley 2007 Budget General. Fuld Expenditures by Dvpartrnant by Typo MOM 139n,-,rft S4, Rli x I llftl vvi nterfUrld racy La E a 1 alt s Qunvra4 Fund Lagii8lative Branch $ 88,813 S 21,300 $ 123.061 $ - S 8,419 $ - $ 242,394 4_eglsla:t.vo & xocutive 748,467 15,143 104.807 . 12,1.11.2 ' 881.65:, Public $ f ` - - 16.,2651400 - 8,256,AM 13eprAty roily Manager 436,584 5,x`64 138,200 - 6.728 Flnari[ 674.393 33,204 54,25 20,618 7i 62,F,5 Human Resources 40$,953 3,500 UAW 2,601 - 165,54A Public Mrks 913, 943 54,247 124,15 ! •®c.1300 I 142,887 Rannln9 & Cor7 mumAy u, Planning 6U,221 10,450 3. ~IJC 14 Oullt41n6 1,100,025 46,275 76,120 31,24-i 22.2'0 1~,.-•1~ R U119 uWa ry 20,000 - :.0,14: Pat~i & Remotion Park,s.AdmWsVsW;n 207„2-48 48,295 544,386 5,382 5 3~ R recaa&Uon 163.543 9,520 68,538 - 1,346 - 242,947 ,ALttEOrm - - 259.450 259,+50 t or CEnt -r 55,E 4,650 13,340 - 1.346 75,301, CemarPlar 298,837 34,000 276,205 - 4,637 603,1711-4 GeneralOwe,rntmAl, - 27,ML O 2,305,000 340,000 2295.000 168„000 6.13505( Total Gerteral Fvr tf 6 ~d1 321;400 $ 4,581,6 $ 18,827,6451 t2f~,5rs 774,1~ _ :11 l City of Spokane Valley 2007 General Fund Expenditures by Dept $31,528,504 Legmiative Branch 0.8% Legislative & Executive Services 28% General Government 16.3% Packs & Recreation 6.6% Planning & Community Develops ; wri! T 3`% Public Works 3.6% Public Safety 57.9'%, OperaWns 8 Administrative Services 4.796 32 City of Spokane Valley 2007 General Fund Expenditures by Type $31,628,504 Interfund Payments 77% Capital Outlay Intergovernmental 0.7% Payments 59.1% I Wages & Benefits 189% Supplas 1.0% Services 14.5% City of Spokane Valley 2007 Budgeted Contract Expenditures 1~S,t)i.tJ,000 14,567,484 I 14,000.000 - - - - - 12,000,000 10,000.000 - ` _ _ - 8.000,000 - - - - - - _ 13,000,000 I- - - e - - - ."000 WO - - - - - I 2.000,000 - - - - - - - - - - 816,1i1 i 363,3•;9 2 1.243 88.090 4210,806 381,600 r Dtstnct Court. Public Defender Rusecutur Shenff Contract Emergency Jag Contract Work Release Contract Contract Contract Management (Geiger) Contras! 42 Fund: 001 General Fund Spokane van" Dept: am Parka & Recroatlon 2007 Budget 305 - CenterPtace Division Construction of Mirabeau Point CenterPtace began in isle 2003, and was completed mid-year 2005. The project represents the culmination of eight yeah of planning and fundraising by Mirabeau Point Inc and the joint Involvement of the City and Spokane County. The approx matety 54,000 square toot facility houses the City of Spokane Valley Senior Center, a great room (banquet facility), numerous meeting moms, mufti-purpose rooms, and a high tech lecture hall. The %cikty combines with Mirabeau Meadows Parks and Mirabeau Spdnp to form a regional focal point for Northeast Washington and Northern Idaho. Accomplishments for 20013 • Completed Administrative Policies and Procedure Manual for CenterPlace_ • Completed Initial Marketing Materials. • Increased public awareness of CenterPtaoe. • Developed a Customer Service Plan for CenterPlace. • Created Request for Proposals (RFP) and contracted for HVAC System- Goal for 2007 • Complete Marketing Plan. • Outline strategy to reduce operating deficit. Budget Summary 2006 2005 Amended 2007 Actual Budget Budget Personnel - FT Egyf~ CenterPlace Coordinator 1.0 1.0 1.0 Administrative Assistant 0.0 1.0 20 Maintenance Worker U 1.0 LQ Total FTEs 1.0 3.0 so Bufet Qejail Salaries. Wages, & Benefits S 78,075 $ 186,283 $ 288,937 Supplies 18,357 22,830 34,000 Services & Charges 105,628 248,705 278,205 Capital Outlay 95 - - Interfund Charges 8.585 4,037 S 803,179 ,798 Total CenterPlaae Division 1208,738 S457 P~erl. 1701 Go:+ual / urW lwtarr Y>fiM~ lo.w: ow Garlersl4CVamfhsrll f0ot~dgat~ low-7r-'-'- ~mat7t i ^Q Cirsar J~. 11 zAirs" nrra CyRpttaa! iG1AlM ew rCMVINS fE[YI'!'!•. r.%A {ph OtpaxtWt& IndudW i% teas 4,; t+++wf1 sn u+s mes d ofy hall snQ rei4trd u1s19ts, mro.rfee ee. serrlnes, Insursrus rasa,. nonmpreeaa naer~crrerrltltlRtl COOS aM rapCS aqulpmar! LCxis mat tDrWR "I" LW one depart-Ar& WW auftlda tpRudlny OAti58 allart7at VWCI0 rrdaq pubhc lamoc" On t tof of ew Cry T1et raaah7a Somm " mm WCW40 an ennur report at htm ve r,•srnay Was tpeM I ZObt D009 Amardod :707 Actuy eudlW widget 9utoal t3eAsa C,se" ory"m Cates Amuaalrq R &.m 54nmw S 92 733 5 140=1 5 14415190 SathwarsMahtCtneet[s 3I.1111! 40.000 405170 pm" arw mirduf6 ?•112 5.000 portion Got.. t a4.8R1 !1c ~i07 vs Mo duspa" Rrjh f dcm 519 to Mo 4.0m Adma" A3 ?27 40.000 15.000 Etnoboyas R-manor A Sshty ieeoprtar^ 3 3 Mo 3.CDo 11bb rep St700 5 000 Tas crsl05LCYiwws 22.361 20,000 24,W0 rT Comi" QJmX 60,000 90.OCfr Ofstaa wx1operating 9+47plow - - 10,000 fat 4m Advisory cwwl 53, :100 1000 1,p06 - Oparttrrj Supposs 62,41 :-mm Tonto sad Mww Eo•4+Het 4 9e3 tooo t0,o0G f.vota7 :01t1(y cArlbom • Gm W,000 :0A00 topls Malntrmrm - 9.ACQ 6.500 ~.allda Rmpleoament Csa( 0.0©0 40,000 m1modorm"s 3AI7 :0.000 ~A00 wfwArYJ ImaroLm Loan a tenfat - it" Rotr1 Rut Mssownto Parana 104As7 1f1&000 Mo Irmerlurat Etflu o"mto swat and Roosco we 1 D4 t Ire dices Facility Aapslrs 1 MoTtenorto apo0 5,0100 - f ssamflra owwo uwftronm 1,433 CartpUM S.-P"T Wd tWOWI 11 73 451 t t0A00 95,o00 0yum Fitt" a --4=pnsed 4AW - 6,000 Trs attar to sim" CAPON cars! - - Tramoter lo Psrb CJpitit r•,es! 550,000 Mom 41if'..100 ax" COm Asst - Ts.nm 0171 Hall Ls3tlr0 ram C11t Nall Rant :90267 >85 W0 3TS,9m :sa WCM Imptu commis AD,051 19 COG 15.000 fit-W A aertlnp '30 ouram sa'ranes Mo. a" hlps - SRTC x370 3a i700 35,900 Aoc&)W Two, nt 1311.4 tt1.5+A0 20'aw SOOLN" cme.I All c+ssupen.&+s+orly rtt4t6 119.000 in,= C ;!p £aawne AerwR*+ra 21SS 10 000 10,006 Canis Fruussa• Na901100 +a SSW ~ WO t = .,:Aar RagMtrallwa E1.5@i a3W6 70= P norm Manegmrort 250,ow 1.npaee rN Sraalr Frdaa ia%ml SwtCW - Lo00rIM 40,076 Pbgasts tam o Am" AO C OtrMw"ord ?E.-400 00.0100 41-K ow RwmW* Ram Otitlea Senses 27,00 S1,OOO 65 711 daKingo%7 R Foow +s E':atlif>re tar ftewh.e Adjust -wmfa - 450,000 4253117 Trtnslfet b Ctikc SuMOV Raotre Fwd SWAM 96o 000 111100.0m Tromalar ID SIar dwo t e7e1 R086" FVd 2.300.105 ?.IiJ3 000 .`70.000 7rs We lo Almw YIaow Resaw Fad 5w,ooo - - Opsrmtp Tearmw - CwmwPrn Raarm 3005!30 DPW" Trterahr- S~ F104 I OOO,DCO I~G.000 600AM ppMy 500.000 Sm.000 9 ?.4141.51711 6 7 MOOD 3 Gypw Furrd. 101 Street Fund 5 r V&Url~ DaVx: 04.1 3047 B,uaigo! 701 - $1a~r Fund TN-- Smartt rating pnogrgm rs talalis d to prflvidc efficinl W-A Mfe MOvq v-nl c)f w m motmraed and nor r rrantcar k rrlrh 3 r r Gl as pmdesT anm w- l In M 1JrrAs of the City mid late ourrve€ lard 1nte=nnecl to Lhe reglanal bwz; wtmbon Byatnrn T-hR tmaep arturion theta' , t arlhis pnr rrr, are dmlignad, coned, and malmnin d to hrp va !fie quallly of life Mlle pmviding Irm cMicizfd rwvv e-M of Ar-crarnrliirshments for Zp1} r.41&4 and, mai~'talr ! all Ctly sttr eta antl the Wo Mate hag'Way, SR 290 and SR 2T wrtthin the coy Wrruts- a CoOnupi! 1o, contract vrtttl Spokane Cotmty fortenglneert kmo mlatdacl to *permtlons a,w mainiffnante ct Clty streets ar'd tarldgas, m h,' ofkd with Cwmumty Davelripmiint to ansure that-ndequata t mfftv arid h-ampvtallon ra thgat'on is pr^o+VZod- ■ C-antrac *tht JUS Eiiv'nwam for ~ela rrera4 of a Stank M t Plxrt_ ■ Impmved nal Tlrrtirrq Coolfartagon throughout the 04y, Q-agly f2r 217{l7 a Opem.to and mfllrrtein W9 Cily S: is and the tigo stmt' hlghw-my3. SIR 29C astd SR ?7, wrt'RhjR"City rIMIN Conti mt to opal t wtlh Spokane Oclurrt}r !,ot engl:psedrT worms rels i to opcr na auid maEorlrtuzenoe of Clty s and hrlrs a wOrK vwtm C.amm"rty^ I vebper'ent to ensure " adequot= tFaffir end tr mpcrtaWn rr rdgatlon i`3 pmvkded * Coraflrrue to update the sVt--l inventory alid amssarrrant of City Sf "-N and tern lmF:rrmErfigtiOn of the six-year pavemOnt ralu9+9eme"I plat' . t: clntlnl to lrr«pscre St r t Z rrr'1rYg Cr prdlnatlr r' 'row9laout ft Qty Budget 8a> W115 2005 Arniindad 20W Actual Bum Budget P nnM - F-T-E l=GllJty;a1@ Genw Engineer. -Traffic 1A 1 1] 4.0 publaeWa6m SJPe6n,,endGnl 1.0 1.0 1,0 hA,&ntL-raane-c-,VAnstrua t cn In r 1.0 1.4 I'D Mislstno Enlgi ~-ar - Traft, t'6.0 0,0 I'D Senior Engineer lPI nrLirgZratA5t QA 924- 1 ToW FFEa 3.4 4.4 0®1 Cglwa R-U Safar;es, v11 , & S+al'erdr, S x4,737 S 211,616 S 3413,524 Supplies 6,523 16,9" IIML.ru 'Sesv, X 1'raryes 539,099 1211(I.6tw 951,090 2,2Ei7.7~~ Intergouemmint l ptaymerits 2,-.f 1.0 7 2,660,3X lnlrarfui)dl Charges tpp, 67.20D 83,617 10{f~ plapli w goo? 90cfe I $ p Pn6 AA OW A01 jX2= L ati+l p ~rS.incD IKP J (0Q'f,1Q0-gS AjeW Kwtl le t5.-7 we -l-oJd W OAS 4q C-PrpuI W4 m' DG-N 13:F SgrrEsc 4 tWOA 91U laaBs. luaikIEVVIdird S P908 J-DVIG @[l VA%PW I-Niv wn uam " Aj lu numu el paieara pull j 1=0 lejepa j - 4rAte J",rn u ilu bt'r.J paj- a - Got Isfi o Logy- pac 7da{1 519'91 A:iue£nte1u D119' i' - - e m&V Lpv cn anuanV'41; L z Mewl Geed! $yt xu,fl 00019 - aty tAG I tat e3:yn uulu4eii3 4 Av;ug Puod ~ SJ&-'V ui't 000,000 - t"-,Ban rorrono p 000'499 > ipuw cq Ae aaJs , pa - oN )Op a n el auuo5ry Z, "e I anuw , iLr4x~ia~liuoly " ed of u+U8 U-3 I AcFsr; wuQA rft aJ 13 40;'91 ' P-d FPueS 0t 'Ply kll'u D00 -f&mLftadd OA V Ott EU 9"! i1D£`zn L#ro-g ' p4~oo Aaii'J1 ' WQ' ~ puai PUW r-S a41 Cq 12- w ?99'6 G L?ar'tr r i ~f iPei nr n09 taeod .4v-i - ArsUWV 4.a 99 1 ztz'#1 Al&wolt U mt'W al eun.pdj - Aill;4AC) Pew' suun5N !a^lH ou"udS - a6Ptr131PQPM pelmd ur?4IIMS Btk'og~ 166'1 snflexfg of enV 1-al - W4-au cm ,w uvrus;,pNNO Fi"!v Zgr:`1}R IInSgsel>a-g8g9H`akVAtIADr>M6 Cpl P'008 hmd 01 eLMARIH , Qrlu&. V 4IR :ESL $ Ltt APIVS ua uvt~~au~ t a d )CWWZ) (21111A S p LI ' S ZAL "~S&: S jqm~j avS as aum~u - pco:l javl3k) y'~png 7a pn~ Isrtl.~y Looz PaPtjawv son SCIR numnS t® Pnq Jgr4ira~ OnUQAi}3 pe~o-~g JN4 a UA14 sAleuart PIiiz aujei p:unA 41 9A Punj $1,4101 sen.uaAMV 09'00 palm 'Ells IS "916 if tilinl# 'fouGlueftQ uMKDS JV410 W04 Sr--? r-147CA Aq Arlo,w t Popury pA jueww4Aa { c4>d=k slumo3a pwij mw-e-63 ieloeo 1 pun j iquLj!D ' L ta15P+s Laoz wuo 1w~ plink sluej!D I' so aaF =Run.' Fund: 30'9 Parks Capital Projects Fund Spoons Valley Gist; 309 2007 Budget 309 - Parrs Capital Projects Fund The Parks Capital Projects Fund is an atlor-ated reserve of monies specifically designated for the Parks and Recreation Capital plan. Budget Summa 2006 20,06 Amend2007 Actual Budget Budget Budget Detail Park Master Capital Plain Pen&ng S - $ 1.300,000 $ 3.550,000 Total Parks Capital Project Fund ~ - $ 1,300000 3,550.000 i Funnd 310 Civic Buildings Capital Projects Fund 3p*karta Valley Dept: 310 2007 Budget 310 -Civic Buildings Capital Pra,fects, Fund The Civic Sulldings Capital Projects Fund is an allocated reserve of monies specifically designated for future cansiructi[an of a Civic Buildings. Budget Summary 2006 2005 Amended 2007 Actual Budget Budget Total C is SuRdIngs Capital Fund $ - $ 1,100, DOG 1.460,000 FoWt 40 Slomnwafar ManagerneM Fund spoba- volby n•Yr 402 2007 aw" 402 - SUWMWMK Manaoament Ftrrd The Slormwalat Managerneril fund aco0unla for rocmt and experdnas of the >i0nr102101 fee. TMs flee is iavle0 on an annual bass based upon a nurr W Of OWNSWO MSrdentW ants attached to the parce-A The expendttues am used for stcvmwator construc0on and rmrnsgarnenl t rathplh both the Street Department and Spokane County. A"tompfishmerds NT . DewWmJ and ImplsnherRad solutkm for exislbng drainage probiam in coordination *a three maw projects and conducted Fuld Investigaticrhs and ngdaaad and upgraded miscellaneous talAng drf*etia throughout the Crty. • Pertornhed fkx*lam p&rno engbreving mview. • Managed fie swale inspection program - bhapec2ed w WM awaks and axft hatetl "this code oft cernant to bring armies in oomptisnce WM Storsnwatw Coda. • Continued developrnant of a six-year plan for construction of regional and semi-ragbnal drainage %efift ss by devek prnard of the wVkwovV design for the Sevtriy Hills dwiso area. pmf ed to bid in a* tag 2409. a Part bated in the devetapmeat d the Regional stornrnalar desgn manual. The Manual Is cumahtly betng reatew by Ez>,iopy. The Mamud is expecded to be saM t0 the Planning CotrwnWi m tot review by early 2007. • DrAWoped bid doca rnents and Coordinated the bid pnx~t+for ft sbael ararepkng. dry well ckon-&A. and larnkcapmg contracts. • Pwtk*mdad in the development of the NPDES Phase 11 Permit and r *Ww of Ur Me • Made an Inventory of City owned wales and ponds. 4oaia fOS 2007 • Dertign and Mnplemerd sokdions lot existing draitaga • COmpkIn sibs-yew plan for consbuetion of regional and sarrikegiorW drainage faciUtiea. • Adopt and irnplement the Regional SWnnwator Design Marhusl. • Implernent the Urde wwred Injection Control Program to trtvealm wid register drywalls • Begin leiplernenttm 6tO NPDES Phase 11 requirements Sudoet StarNlhatlr 2006 Amended 2007 2008 Actual Budpsl _ ude Engineer 1.0 1.0 1.0 Eng+neering Technldan 1.0 1.0 1.0 Aswitant Engineer 00 0.0 1.0 MalnlananosiConat "anon Inspectar QS 19 to Total FTEs 20 30 4.0 BudQat Data11 Salaries, Wages, a Banefls 3 94,035 i 147,774 $ 338,338 Suppiles 24,038 13,460 19,590 Sorvicea a Chem" 52,372 131,755 153.591 M Wgcwn%rnantal Payments t335,197 748 368 $67.011 lrft^jrd Transfers 27'1.542 58,147 523.479 Total Stomw dw Fund SS i S 1.621,011 s.® l r. y Fund: 501 Equipment Rental & Replacement Fund Spokane Valley Dept: 501 2007 Budget 501 - Equipment Rental & Replacement Fund The Equipment Rental & Replacement Fund (ERBR) accounts for the cost of maintaining and replacing City vehicles and equipment for all City departments. The ERBR fund is an Internal Service fund. The fund accumulates the resources for vehicle and equipment replacements In the fund. The Funds or Departments using the vehicle or equipment pay the scheduled replacement fee. Replacement funds are being collected on the telephone system, computer network system. desktop computers, and vehicles. Maintenance and service charges for copiers, telephones, and the Internet are also charged to funds through this department The fund also finances and administers a fleet of pool cars for use by City departments. Accomplishments for 2006 • Administered an accounting system for replacement costs for city equipment. • Setup and administer an inventory tracking system. Goals for 2007 • Continue to administer and refine the accounting system for replacement costs. Budget Summary 2006 2005 Amended 2007 Actual Budget Budget Budget Detail Supplies $ - $ 7.500 $ 7.500 Services & Charges 257.956 50,000 - Capital Outlay - 635,757 936,875 Total ERBR Fund $ 257,955 $ 693,257 $ 944,375 City of Spokane Valley General Fund Capital Expenditures for 2007 Department Capital Outlay Description Total 032 Public Works Computer Hardwar&Software S 15,000 Transportation 25,000 058 Planning Office Furniture & Equipment, 5.000 OS9 Building Computer Hardwara/Software 10,000 Office Furniture & Equipment 6,449 090 General Government Leasehold lmpmvements 15,000 Computer Hardware/Software 95,000 0". Furniture & Equipment 8,000 i ~nsporlaron 40. Total Capital Expenditures 219,449 ~ t City of syurane youty Cya d Capa,Dow" tar wD taMOPNe r PAW taawt W ft l tMOW waw 0WOwWAM" In=tt Ma••aa.aw.I 11al~lar..« 14~Mw Ca0tttl O~ry qMwEvft T,b1 r..1 V a I- l tame Yaw t P "FM •ar, rs a* ati mw • 703 and Cap" kind ,lama IttN Rtoaa s +n~oo s - ~ tss.aoo e - s t - ~ Morn Avoma: W AMIItM to Bd AatnM X000 ! ~0 +IaSon Awn Aux 6000 - - From IMtrdo" 3.71%A00 tll3ot t,RW~s 1A.7a1 tfIWA31 4a7 E--,wvtan Raw i0 m 10000 6u11an rnne Catsrwtn ma tiow tlr=Klo" Arrnar 591,If SLAY Al1fi0G io.00a . 0 1r Rant IWOMU ruttrar )Ma L ft Kt.000 40.= C-M NWI !tli'AOQ - 600.000 Nualwrans Rena pftwvwbipmpctt 1,4u."3 1,Ot70,A00 18150 3011'irOMM as= Taft emm ttOmMOW wow M w ltonwM ?75,ow baIM 325.000 Tnerew*0 EM M 1,~ 30UnttCtpUfwWSuMNO 4,4VA" 100000 lxaxu 1163AQ 1&10 4"111 tl, ANU 3MtalfaMatPew aai.0>7 M ;°r ~fW4000fr Al jlfaQaU - _ . sat c.pw Orem rune ~fstt~sn~at~saaf.~td~ 40va" 13W ToOkMi ft O 10 - 10 i,tlt2 ]k1 36:•t7A )~61U01 004,000 V*"Csrdtr FJV' 12 ti71,9m 33tS,9t32 3ElAT! Pik MOW • Uhoq,t. SrM %W" 752,OW 32,000 346 0W OtA00 raft Ro,d - ftled : kt7,t200 t t~,t3t0 M4,000 . s'aM Rate • lara„tt 3 lIttt EaP11 t2rM1 ial •000 :.000 000 IO try' Cf'tu9oW tlttlactl I bruNM out 051 tJOC O ROW VO OM MUMVM Y "W%4l7y 2 481,OW 441,1= i'antn 64MG PCC 10.000 46000 unvwwfl Itwe trop t ay tow I t, t w Jl1 Loa t11►,arth mean snip: 4?D00 AAp 14000 . toS-b Iet,;. norm t rtmt r Uwasm 54 307 C,pW amos ft" & mow T ZW2tlOU t~9iT ) t 7]a 6A7 000 A70 S41 MO WWI ul tl : c 388 3,57x5 s►fM • M W7M /rarer ptLr trod Crtlin Rasrsralmn tOf1D00 - , ! • r• a ~ 3M HAt Capw ft"Mis 3~t.10000 protOaKSSt Acsirnay ane ItMn0,t00re 19~DOU 4aD,Om - . )10laMc OtNIMaO Gpt1N praMtw 1 IA00,DQ0 - - - - oloa0tuaw Gaultsattalear 0%3;9~ 4" Auxomwa se sant7tIII,IM wwn Upgltatt wv Ralarabra X4= MOAN 1eW C+tPaal EaReeenurea t30.O1LW DO3 2 114 I MI-IJA f I a e a Pal futf MY of apan" V41WI JWT Shad N0 PUBM rm • i,l. UMItled 41 H U P{ C-1 Y 1L<YAi.E tt 1.0 10 tY ATT 0ANC Y tb to < QmmvWrY V&Vt LQPWMT WRICTM J a a i l a t O' nUttl.IC vrOilNa DMC•CTDR 1.0 10 r IKA06CZ 01MC1011 10 1 G, PARK" t TIECRE.ATTDIf Ug17ZTOM t 0 C I'l'r CLEM 13 t1 1D ~.G I N[iiNE114 1D 1 0 1,U LAmtm41 MANAULA t G if nlm CITY <TTORM" 0 1.G ;thT't?PLACE COORDINATOR 10 r6:NK)14 1:N' MEEA JO 1 < 34 At:1STANT EhOINUR ]A 1 f1 1 Q 4,0 1,0 f.q I, !iu1NCITlI1iG TCCNNICIAM 1 U 5i HIOH PLANrNT It to / sMtASrr ruwNSrrl • ewTRw6tTVt to t,o A':r-OCIAI'E N.44NUFt • LONG-10M 10 nLUI6TAht 1"sWrA 1A !'0 c om LNIGRCE MEET OWCER 70 Z G 1,0 1I U q DING Di,-IC;AL 310 0 J U nu4.[>7NG War-cCTM f 9 UnnOOG 403PtCTW < 4 0 Nr, MGR PIANO F)AMNE f4 IQ 1'LAh1 L'lJW MCR 0.73 all PERM(' F!'ECK;ST 10 10 o RENICIR PERWT LnECu1UGT 1 D NLANNW,,) TECIONCIM 10 t 0 W►Olrl +ACS+SAStitiFE11NTI~IDtr7T 10 10 hECnERTK3h rMAMATDA T 0 I a AnMIN;STRATWE ANALfST 10 t 0 ACCCKMIAfil!lI11lT ETANAIYU 10 J0 1 t'Uf1l1C IIIFDRIAAT10MOiTTCE3t 1 D 10 -tULI1W R£HOLIRCL ANAZTaT 10 1 U A.G&"t W t6 MAMMA t.0 ,7,yt1AtARAU AOMINSTRATON 1.0 1, IT WECIAUNT I'D 1 0 I I'CCNNICM t0 1.0 Eltatlit "NMU AP"(04 qif 1'D 1 O 1 10 U[ 1gjI7CITY /;LERK 0111 A.CNIINIL'THAt1V£AnI10TANT YD 2D to as 05 1.0 aA to t ozi" A1SI11TArTt a 1 S/ I n Actouwm(1 ttCIINcm 10 20 20 MAMTL'NANC£ WQHKLM U!LNILNhrlC1'!~C.4iTKVC1ti7Nlh5pfCTt1N 14 .'U ,0 to UU i tD t0 !.a !1 « •a Tsta Tarty as ca so 1.1 1 /68 7b 14T4 iffd Asm"m4m 1:.yWlntj :.or, r~l _ f1wNrMl l,skl iUIM I lWf CRY of Spokane Valley FTE Count by Year 2007 Budget 2006 2006 290; budget 200713udgot Authorized FTE Changes to Proposed Interns De armunt FTEs Additions FTEs FTEs for 200; Ex,ecuirvo & Legialatfio Support City Manager t 4 ' u Legal r, Opetatlons is Adndnistrative Services Deputy C AY Manager Finance G 0 2O La W 2.0 - (2.0) 1luman Rewurc es 1 5 Pubk Wortcb ? 0- t C Planning & Community Davaloprnent Planning a u i,1 0) 70 Sullding 13 C 1 1.175 Parks & Recraabon. Parks Admin 2 t.' - 2-0 Recreation 1.0 10 Senior Center 1.0 1. r CenlarPince 910 2.0 5 Street Fund 2.5 1.0 0.6 d - Stormwoter Fund 2.0 1-0 1,0 40 TOTAL 61.80 - 2.0W 7.35 71.15 3.00 moo ~ 20011 Additions 11 1.0 FTE for MainhnancaConstrucwn Inspector was added to the Street Fund 21 1.0 FTE for MalntananoafConsuuctiori InspocWrvmz added to the Stormwatef Fu:i, 2007 ChanoeslAddltions t) 2.0 FTE's, City Attorney and Deputy City ARorney, were transimrod from Operations 6 AurrmausJa!i t::;+ Exacutlve b Legislative Support. 2) 2.0 information Torhnology FTE s mere added to tt>n Finanw Division- 3) 04 FTE. Developenant Construction inupectw, was added and 4 FTE was trartsterred from the ..•eLo F-id 4) 0.5 FTE of the salaries. and wages for born the Community Nve1:1;7mer,. ' ir-,c r and itrln r.s;r,t+~e r,; : ~,~i ».rrr,• transferred from the Planning l ivislon to the Building Divislor 5) 0.75 FTE added for o Ram E.xarnmer 0) 1.0 FTE Maintenanar Wofknr was added to the CenterPluce 7) 1.0 FTE Administrative Assiotant wma added to Vw ConterMace Divi3iivn 6) 1.0 FTE Ass,stant Engineer was added to the Stroet Fund. 9) 10 FTE Assistant Engineer waa added to the Stormwatm Fun%1 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE 2007 Salary Schedule Effective 11112007 Positlon Title Grade 2007 Range City Manager Unclassified De t City Ma . er 21 S 7.627 - 9,779 C Attorn 21 7,627 - 9,779 Community Dever eM Otrector 21 7,627 - 9.779 Finance Director 21 7,627 - 9,779 Public Works Director 21 7.627 - 9.779 Parks and Recreation Director 19 6,178 - 7.921 City Engineer 19 8.178 - 7.921 Planni M tar 18 5,561 - 7,129 Bl1116Off ill 18 5.561 - 7,129 Senior E neon - Capital Pr "acts, Develo meet 18 5.561 - 7.129 Deputy Ci AStDfree 18 I 5.561 - 7.129 Senior Engineer - Traffi CIP Plann1nGrants 17 5.004 - 6.418 Accounting Mart 17 5.004 - 6.416 C' Clerk 16 4.504 - 5.774 Engineer 16 4.504 - 5.774 Senior Planner 18 4.504 - 5.774 Senior Plans Examiner 18 4.504 - 5,774 IT Manaw 16 4.504 - 5,T74 Associate Planner 15 4.054 - 5.197 Assistant Engineer 15 4,054 - 5.197 Public Works 5u _ ntendent 1s 4.054 - 5.197 CenterPlace Coordinator 15 4.054 - 6.197 Human Resuurw An31 st 14 3,648 - 4,677 AccountantlBud et Ana" t 14 3,648 - 4.677 Administrative Analyst 14 3,648_ - 4.677 Assistant Planner 14 3,648 - 4.577 Buildin Inspector It 14 3,648 - 4.677 Plans Examiner 14 3.648 - 4,6717 GIS Technician 14 3.648 - 4,677 Public tnfo"ration Officer 14 3.6A 8 - 4,877 E . nee6n Tcchni--inn 14 3.648 - 4,677 Senior Permit Sw-lalist 14 3,648 - 4,877 Maintenano_ea'Constnution Inspector 13-14 3.283 - 4,677 Recreation Coordinator 13.14 3.283 - 4,577 Code Enf ement Officer 13 3 283 - 4,209 BuIIdA Inspector 1 13 3.283 - 412109 Pfanni Technician 13 3.283 - 4,209 Deputy City Clark 12-13 -2955 - 4,209. Senior cempf Specialist 12-13 2.955 - 4,2,09 I Administrative Assistant 11-12 2.660 3,789 Permit S ialfst 11-12 2660 - 3,789 Accounts Techniban 11-12 2.660 3,789 Wintenance Worker 11-12 21660 - 3,789 Office Assistant 11 10-11 21394 - 3,409 Office Assistant 1 9.10 2,155 3,068_1 Racreation ARgistani 1:323 1.735 l ~i~ CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin, report ❑ pending legislation AGENDA ITEM TITLE: Public Hearing: 2007 Community Development Block Grant Projects GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD) PREVIOUS COUNCIL ACTION TAKEN: Staff overview of CDBG process on September 26, 2006; Presentation of potential project list on October 10, 2006_ BACKGROUND: Spokane County estimates that the CDBG program will receive approximately $1,500,000 in funds from HUD to allocate in the 2007 program. There are statutory limits for the administration and planning allocation of 20°x6 of new funds, or approximatety $300,000 maximum. A majority of these funds are used by the County to cover the expenses of administering the CDBG program on a county-wide basis. Also limited by statute is the human service allocabon at 15% of 2007 available funds or approximately $225,000, resulting in approximately $975,000 available for capital projects. City staff has identified the following projects as CDBG eligible: Street Projects 1. Spaldings Sewer Project $ 47,340 (Full width paving in conjunction with County sewer project) 2. Grandview Acres Sewer Project $ 62,950 (Full width paving in conjunction with County sewer project) 3. Trentwood Sewer Project $306,235 (Full width paving in conjunction with County sewer project) Total 2007 project applications: $416.525 OPTIONS: N/A RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: Undetermined at this time. STAFF CONTACT: Steve Worley, Senior Engineer - Capital Projects ATTACHMENTS Project Area Maps (streets indicated in yellow are CDBG eligible) 'Jul -Mont A Z~ZaT_7 Y. 1-2 IL "P rep a- , a I..3 •w, y,•• ♦~.1 _ ''fYL'* ~4~ [~M1 ~1'~•.-- ~ 1 ~n r L 1'' s.. _ 9Q _ s 190 E28 Baldwin f. - ~ ~z.1 i~~jf' _ ' to - let tolls. SPALD/NGS SEWER BASIN 0 300 600 71 _ + 1 r - \ r 1! vv ~ ~i;E ~Ar air ^ ~ -•a.~~ =1 .•ti ~ Yz4f r• a . ~r r.. • .l'am'+~r • +T" 1'f , :.p S- ~ i - +`..;!•~e ~ y 1 ~ ~,n NAr ` ti 'L .,~:~i *+t i ' 1 ~ J ell r. GRANDVIEW AC S SEWER BASIN 0 i0 700 ' ~ ~ ~ ~ r1 1 ~}~J « • r,.. by . i I t_ JI t.i - ~I.! /iAs „y,Y•r,~ ~ t_. 11111, c~ ~1• / j` 'A, L i • c~ ~ - I 1~ •c i r VA } • ' M all I ~ " ' :I r `M r t j{ cd -s7 r, ' 11 '=_•~S 1 ill. r ~ i - _ ti - - ~ N TRENTWOOD SEWER BASIN 0 300 800 I CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 10-24-06 City Manager Sign-off: Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Approval of the following Vouchers: BACKGROUND: VOUCHER LIST DATE VOUCHER #s TOTAL VOUC1.ER. AMOUNT 10-09-06 10111.-10165 840,757.52 RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. BUDGETIFINANCIAL IMPACTS: STAFF CONTACT: Amy Sienknecht ATTACHMENTS Voucher Lists ychlist Voucher....List 10109/2006 10:30:11AM Page: 1 Spokane.Valley , . Bank code : apt}ank Voucher Date Vendor Invoice PO•# Descripti on/Account Amount 10111 10/4/2006 000313 INLAND ASPHALT COMPANY INC. stpul-3846(005) 41109 0019 BROADWAY AVE. CONSTRUC 422,075.34 Total : 422,075.34 10113 10/912005 000958 AAA SWEEPING, LLC 36611-a 41203 06-008 VACTORING SERVICES 5,867.33 Total : 5,867.33 10114 1019/2006 000707 AIR DESIGN, INC. 016933-a WORK ON NEW BUILDING SPACE 1,791.90 Total : 1,791.90 10115 10/9/2006 000150 ALLIED FIRE 8 SECURITY SVC276482. QUARTERLY BILLING 111.00 Total : 111.00 10116 10/9/2006 000335 ALTON'S TIRE INC. 6-19119 SERVICE ON'00 CHEVY S10 49.43 Total : 49.43 10117 1019/2005 000221 AMERICAN PUBLIC WORKS ASSOC. 680351 41300 CONTEXT SENSITIVE DESIGN WEE 150.00 Total : 150.00 10118 10/912606 000277 ASSOC. OF WA CITIES 1919 SERVICES FOR AWC 25.00 Total : 25.00 10119 1019/2006 000030 AVISTA UTILITIES 09262006 SERVICE AT CENTERPLACE 6,759.71 Total : 6,759.71 10120 10/9/2006 000918 BLUE RIBBON LINEN SUPPLY, INC. 8754060 SERVICES FOR CENTERPLACE 230.22 8755946 SERVICE AT CENTERPLACE 213.93 Total : 444.15 10121 10/912006 000863 CENTURY WEST ENGINEERING CORP. 023253 41266 0039 - 06-016 ARGONNE ROAD OVI 6,345.05 Tota I : 6,345.05 10122 1019/2006 000729 CH2MHILL INC. 3567239 41025 0003-BARKER ROAD BRIDGE 34,586.92 Total : 34,586.92 10123 1019/2006 000109 COFFEE'SYSTEMS INC 44155 SERVICE AT CENTERPLACE 110.95 Total : 110.95 vchlist Voucner List Page: 2 1010912006 10:30:11AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 10124 10/912006 000508 CONOCOPHILLIPS FLEET 870166725609 MONTHLY GAS BILL 1,731.64 Total : 1,731.64 10125 10/9/2006 000326 CONSOLIDATED IRRIGATION DIST, #19 10062006 SERVICE AT DISCOVERY PL SP N. 753.11 Total : 753.11 10126 10/9/2006 000683 DAVID EVANS & ASSOCIATES 201933 41315 0016 - APPLEWAY -DAVID EVANS 25,371.43 Total : 25,371.43 10127 1019/2006 000912 DEX MEDIA WEST 9182006 SERVICES FOR CENTERPLACE 97.72 Total : 97.72 10128 10/912006 000246 EAST SPOKANE WATER DIST #1 100906 ACCOUNT NO. 09066100 318.12 100906-2 ACCOUNT NO. 09026100 175.95 100906-3 ACCOUNT NO. 09078100 103.70 100906-4 ACCOUNT NO. 09006100 449.70` Total : 1,047.47 10129 1019/2006 000924 ELLER CORPORATION Project No. 04-003 41026 0004- BARKER ROAD CONSTRUCT 240,073.05 Total : 240,073.05 10130 10/912006 000171 GEIGER CORRECTIONS CENTER 41500116 AUGUST 2006 HOUSING INVOICE 16,357.28 Total : 16,357.28 10131 10/912006 000071. GOLMAN, SUE 10062006 REIMBURSEMENT 46.68 Total : 46.68 10132 10/9/2006 000849 GRIFFITH, DEANNA 100506 REIMBURSEMENT 37.15 Total : 37.15 10133 10/9/2006 000441 HOME DEPOT COMMERCIAL CREDIT 09112006. IN-STORE PURCHASE 25.88 Total : 25.88 10134 101912006 000070 INLAND POWER AND LIGHT CO 94202-002. BILLING DATE 9/28106 38.38 94202-003 BILLING DATE 9/14106 57.25 94202-005 -BILLING DATE 9/22/06 128.18 94202-006 BILLING DATE 9/28/06 201.60 Page: 2 vchlist ~ Voucher List Page: 3 10109/2006 10:30:11AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 10134 10/9/2006 000070 000070 INLAND POWER AND LIGHT CO (Continued) Total : 425.41 10135 10/9!2006 000353 INTERNATIONAL TRADE ALLIANCE csv2006 3RD QUARTER PAYMENT 3,500.00 Total : 3,500.00 10136 1019/2006 000265 JACKSON, MIKE 10062006 REIMBURSEMENT 160.01 Total : 160.01 10137 10/912006 000117 JOURNAL NEWS PUBLISHING INC. 28193 ADVERTISING 42.00 28194 ADVERTISING 35.25 Total : 77.25 10138 101912006 001141 KRAVTSOVA, ANNA 092106 REFUND REQUEST 183.50 Total : 183.50 10139 10/9/2006 000033 MCPC, INC. 49,89613 41312 PERFORATED PAPER FOR JASON 18.21 Total : 18.21 10140 10/9/2006 000258 MICROFLEX INC. 00016577 TAXTOOLS SOFTWARE RENTAL 341.63 Total : 341.63 10141 10/912006 000132 MODERN ELECTRIC WATER COMPANY 1976 41160 0019 - BROADWAY OVERLAY PRO. 2,473.45 Tota 1 : 2,473.45 10142 10/9/2006 001035 NETWORK DESIGN & MANAGEMENT 14338 SEPTEMBER BILLING 2,112.50 Total : 2,112.50 10143 10/9/2006 000911 NOTE, INGA 10406 REIMBURSEMENT 99,37 Total : 99.37 10144 10/9/2006 000512 OFFICETEAM 16715457 SERVICES FOR CHARREL SANABF 528.00 16752148 SERVICES FOR KIMBERLY WILLIAP 486.75 - 16769641 SERVICES FOR CHARREL SANABF 660.00 16812222 SERVICES FOR KIMBERLY WILLIAP 651.75 16838904 SERVICES FOR KIMBERLY WILLIAP 639.38 Total : 2,965.88 10145 1019/2006 000418 PARSON, KAREN 10062006 REIMBURSEMENT 6.00 j 3 vchlist fl 0 Voucher List Page: •4 1010912006 10:30:11AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 10145 101912006 000418 000418 PARSON, KAREN (Continued) Total : 6.00 10146 1019/2006 000494 PRO PEOPLE STAFFING SERV INC. 16,450 SERVICES FOR PARKS & REC. 1,115.97 16,639 SERVICES FOR PARKS & REC. 1,105.60 Total : 2,221.57 10147 10/9/2006 000291 PROJECT ACCESS, INC. 4 FOURTH QUARTER SERVICES 7,500.00 Total : 7,500.00 10148 1019/2006 000041 PROTHMAN COMPANY 2006-532 RECRUITMENT OF BUILDING OFFIf 5,467.00 Total : 5,467.00 10149 1019/2006 000019 PURRFECT LOGOS, INC. 17176 VEHICLE GRAPHICS FOR POLICE l 6,133.73 17218 41317 STAFF UNIFORMS 110.77 41317 Total : 6,244.50 10150 1019/2006 000202 SCAPCA 3893 ANNUAL ASSESSMENT FEE 29,784.25 Total : 29,784.25 10151 10/912006 000935 SERVICE PAPER COMPANY 30382812 41319 JANITORIAL SUPPLIES 564.77 Total : 564.77 10152 10/9/2006 000854 SHERRY PRATT VAN VOORHIS, INC 759.01 41214 MIRABEAU OVERLOOK 1,524.00 Total : 1,524.00 10153 10/9/2006 001135 SLATS CONSTRUCTIONS 001"6 41298 QUOTE- #0019-06 3RD & EVERGREI 3,648.96 Total : 3,648.96 10154 10/9/2006 000230 SPOKANE CNTY AUDITORS OFC, RECO 962006 STATEMENT FOR SEPTEMBER 360.00 Total : 360.00 10155 10/9/2006 001142 SPOKANE CO. PERMIT CENTER 10062006 RECORDS REQUEST 168.00 Total : 168.00 10156 10/9/2006 000324 SPOKANE COUNTY WATER DIST. ##3 091306 SERVICE AT PARK ROAD POOL 267.04 Total : 267.04 10157 101912006 000374 SPOKANE REGIONAL, CHAMBER OF CC 51717 REGISTRATION 10.00 Page: 4 vehlist Voucher List Page: ~ 10i!)W2006 10:30:11AM -Spokane Valley Bank code : apbank Voucher D 47e Vender Invoice PO N DescriptionlAr-cQunt Amount 14157 101912006 000374 000374 SPOKANE REGIONAL, CHAMBER 01 (Cantinued) ^ . Total : 10-00 10158 101912006 000773 STUblO CASCADE, INC.. 1090 PLANNING SERVICES 4,565,00 Total : 4,565,04 10150 1019/2005 000093 THE SPOKESMAN-REVIEW INC. 1068315 PART-TIME RECREATION HIRE 110-61 42365 ADVERTISING 387.51 Total : -498.12 10160 101912(106 000102- TRANSNATI0N TITLE INSURANCE CO 20262906 REF. NO- 45291,9003 190-05 Total : 190.05 I09S1 101912006 001024 UNITED RENTALS NORTHWEST 585788MOOl 49279 UNITED RENTAL CElGER TOOLS 232,52 55630488-001 41305 UNITED RENTAL OPEN FOR MI C. 32.77 59816032-001 41305 UNITED RENTAL 0PEN FOR MI SC, 47.97 Total : 313.26 10162 101012006 001077 V.H, SERVICES, INC. 5298 REPAIRS 7O'103 CHE Y S10 Zzi.09 Total : 221.09 10163 101812006 000167 VERA WATER & POWER 0001-031971,02 SILUNG DATE 1012x2005 69.97 0001-032805-00 BILLING DATE 101212046 181.63 0 002-00 1 425-01 BILLING DATE 101412006 175,92 Total : 427.52 10164 901912005 0001038 WASTE UANAGEMENT •OF SPOKANE 0033943-2681-7 SERVICE AT CENTERPLACE 61.14 1809713-2881-4 SERVICE FOR PARKS & REC 393,3; Total : 374.47 10165 101912006 000061 WILHITE, DIANA 10062006 REIMBURSEMENT 186-52 Total : 186,52 54 'Vouchers for bank code : apbank Bank total : 8+10,757.52 54 Vouchers in this report Total vcuchers: 840,757.52 r 6 i vchlist Voucher D 0 List Page: 6 1010912006 10:30:11AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount APPROVED: I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the Cervices Ken Thompson, Finance Director Date rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. Mayor Wilhite • Finance Director Date o nc em er Page: 6 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 10-24-06 City Manager Sign-off: Item: Check all that apply: x consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Payroll for Period Ending October 15, 2006 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: . RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: Gross: $ 138,487.43 Benefits: $ 16,498.15 TOTAL PAYROLL: $ 154,985.58 STAFF CONTACT: Jason Faulkner ATTACHMENTS CITY OF SPOKANE VALLEV Request for Council Action Meeting Date: October 24, 2006 City Manager Sign-off- Item: Check all that apply: Q consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Resolution setting a date for a Public Hearing before the Planning Commission - Street Vacation Request (STV-03-06) for the vacation of Eastern Street located south of Dean Avenue and north of Mallon Avenue between lake and Dyer Street. BACKGROUND: The applicant's representative Frank Ide, Taylor Engineers on behalf of the owner Penske 'Truck Leasing Company requests the vacation of Eastern Street located south of Dean Avenue and north of Mallon Avenue between Lake and Dyer Street- The section of Eastern Avenue is 60 feet wide by 220 feet deep located between Parcel Nos. 35132.1403, 351311-140 (caul and Wl) 1-157 (NNe~o Please reference aerial photo from ?005 below. 1 1 Parcels nliuning ROW to be vacn:a! OPTIONS: Set a date for a Public Hearing on the proposed street vacation or take no action. RECOMMENDED MOTION: "Move to approve Resolution 06-019 setting December 14, 2006 as the date for a Public Hearing to be held before the Planning Commission on the proposed street vacation of Eastern Street located south of Dean Avenue and north of Mallon .-avenue. " STAFF CONTACT: Karen Kendall, Assistant Planner PagcIu(1 I) RA FT CITY OF SPOK NF IVAL .EY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 06-019 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, SETTING THE PUBLIC HEARING DATE AND TIME FOR THE PLANNING COMMISSION TO CONSIDER STREET VACATION REQUEST STV-03-06 PURSUANT TO RCW 35.79.010. WHEREAS, the applicant's representative f=rank Ide, Taylor Engineers, on behalf of the owner Penske Truck Leasing Company requests the vacation of Eastern Street located south of Dean Avenue and north of Mallon Avenue between Lake and Dyer Street. The section of Eastern Avenue is 60 feet wide by 220 feet deep located between Parcel Nos. 35132.1.103, 35132.1440 (east) and 35132.1452 (west), WHEREAS, RCW 35.79.010 specifies that the legislative authority shall establish by resolution the time when a Street Vacation application shall be considered by the legislative authority or a committee thereof, and WHI;RF.AS, the Spokane Valley ;Municipal Code 10.05.220 establishes regulations and procedures for the processing of vacations of public streets (hereafter referred to as "Street Vacation")-. and WHEREAS, Spokane Valley Municipal Code 10.05.3 10 specifies that the Planning Commission shall conduct the public hearing required pursuant to RCW 35.79.010; and shall develop and f0nvatd a recommendation for a requested Street Vacation to the Citl G!unml NOW THEREFORE. be it resoked by the ( 'ity (_'c,uncil Of '111C CIP. A' Shy k-We Valle`, tipuk it c County, Washington, as follo%% Section 1. Establishment of Public Hearing 1)ate and Time _for S7 V-03-06, 'I he required public hearing for Street Vacation Request STV-03-06 shall be conducted before the Spokane Valley Planning Commission, December 14, 2006 beginning at 6:00 p.m. in the City Council Chambers at the City Hall of the City of Spokane Valley, 11707 East Sprague Avenue, Suite 101, Spokane Valley, Washington oo^n(:. Section 2. Effective Date. This Resolution shall be in full force and effect upon adoptl'011. Adopted this 24th day of October, 2006. CITY OF SPOKANE VALI_L•:Y A-1-TTST: Diana Wilhite, Ma;or Christine Bainbridge. City Clerk ;\pprI ed as to form: Office of the City Attorney Resolution Nu. 06-019: Establishment of Public I Icaring Date and Time for SI V-03-06 Page 1 of I CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24. 20(K) City Manager Sign-off: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Resolution setting a date for a Public Hearing before the Planning Commission - Street Vacation Request (STV-04-06) to vacate a portion of right-of- wa~y along 15`►' Avenue located approximately 43 feet west of Carnahan Road in the vicinity of 15 Avenue cul-de-sac and a portion 23 feet east of 15`h Avenue cul-de-sac adjacent to Carnahan Road BACKGROUND: The applicant's representative Alan (iay, liSKII on behalf of the owners South Terrace Spokane and Sundevil Development requests the vacation of a portion of right-of- waz along 15' Avenue located approximately 43 feet west of Carnahan Road in the vicinity of 15' Avenue cul-de-sac and a portion 23 feet cast of 15't' Avenue cul-de-sac adjacent to Carnahan Road. The half of cul-de-sac equals 3,505 square feet located between Parcel Nos. 35233.1515 & 35233.1516 (north) and 35233.2802 & 35233.2805 (south) and the portion adjacent to Carnahan is 20 feet wide by 60 feet deep located between Parcel Nos. 35233.1517 (north) and 35231.2904 (south). Please reference aerial photo from 2005 below. Arca 1„ bC vazatcd Par[if Aulling ROW to be v8Ca1LY► OPTIONS: Set a date for a Public Hearing on the proposed street vacation or take no action. RECOMMENDED MOTION: "Move to approve Resolution 06-020 setting December 14, 2006 as tke date for a Public Rearing to be held before the Planning C:ommivsion on the proposed street vacalionJor a portion of right -of-tva), along 1 S'h : i venue. " S'T'AFF CON'T'ACT: Karen Kendall, Assistant Planner DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 06-020 A RESOLUTION OF THE CITY OF SPOKANE VAt.I.i:Y', SPOhANF COUNI'1', WASHINGTON, SETTING THE PUBLIC HEARING DATE AND TIME FOR THE PLANNING COMMISSION TO CONSIDFR STREET VACATION REQUFST STV-04-06 PURSIIANT TO RCW 35.79.1110. WI-IERP-AS, the applicant's representative Alan bay, USKIl on behalf of the owners South Terrace Spokane and Sundevil Development requests the vacation of a portion of right-ol= %vg along 15`h Avenue located approximately 43 feet west of Carnahan Road in the vicinity of 15 Avenue cul-de-sac and a portion 23 feet east of 15'h Avenue cul-de-sac adjacent to Carnahan Road. The half of cul-de-sac equals 3,505 square feet located between Parcel Nos. 35233.1515 & 35233.1516 (north) and 35233.2802 $ 35233.2805 (south) and the portion adjacent to Carnahan is 20 feet wide by 60 feet deep located between Parcel Nos. 35233.1517 (north) and 35233.2804 (south). Please reference aerial photo from 2005 below. WHEREAS, RCW 35.79.010 specifies that the legislative authority shall establish by resolution the time when a Street Vacation application shall he considered by the legislative authority or it committee thereof, and, WHEREAS, the Spwkanc Valley Municipal Codc l U.0i,220 estahli;hes rciUllations and procedures for processing vacations of public streets (hereafter referred to as "Street Vacation"); and. WHEREAS, Spokane Valley Municipal Code 10.05.3 10 specifies that the Planning Commission shall conduct the public hearing required pursuant to RCW 35.79.010; and shall develop and Forward a recommendation for a requested Street Vacation to the City Council. NOW THEREFORE, be it resolved by the City Council of the 0v, of Spokane Valley. Spokane County, Washington, as follows: Section 1. Establishment ol'Public Ilearinb Dat! and 1 ime for S7V-0 4-06. 1-he required public hearing for Street Vacation Request STV-0406 shall be conducted before the Spokane Valley Planning Commission, December 14, 2006 beginning at 6:00 p.m. in the City Council Chambers at the City Hall ,f the City of Spokane Valley, 11707 East Sprague Avenue, Suite 101, Spokane Valley, Washington X206. Section 2. Fffoctivo Date. This Resolution shall be in full forme and effect upon adoption Adopted this 24th day of October, 2006. CIIy' OF SPt►KANF VAI -ITN' A'l TFST - Diana Wilhite, Mayor Christine Bainbridge, City Clerk Approved as, to form: ()ffice of the City Attorney Rciolution No. 06-120: Establishn►ent of Public Hwring Date and Titne for S t V-03-116 Page t u( I llRA)K'T MINIMS City of Spokane Valley City Council Regular Meeting Tuesday October 10, 2006 Mayor Wilhite called the meeting to order at 6:00 p.m., and welcomed everyone to the 102'd meeting. Attendance: City Staff Diana Wilhite, iklayor Dave Mercier, City Manager Steve Taylor, Deputy Mayor Nina Regor, Deputy City Attorney Mike DeVleming, Councilmember Mike Connelly, City Attorney Bill Gothmann, Councilmember Ken Thompson, Finance Director Rich Munson, Councilmember Mike Jackson, Parks & Recreation Director Dick Denenny, Councilmember Greg McCormick, Planning Manager Neil Kersten, Public Works Director Cary Driskell, Deputy City Attorney Marina Sukup, Community Development Director Absent: Carolbelle Branch, Public Information Officer Councilmember Schirnmels Greg Bingaman, IT Specialist Chris Bainbridge, City Clerk :LNVOCATION: Pastor Dave Johnson of Valley United Methodist Church gave the invocation. PLEDGE OF AALLEGIANCE: Mayor Wilhite led the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present: except Councilmember Schirnmels. It was moved by Deputy Mayor Taylor, seconded and unanimously agreed to excuse Councilmember Schinmrels from tonight's meeting. APPROVAT., OF AGENDA: It was moved by Deputy Mayor Taylor, seconded and unanimously agreed to approve the amended og-ender. INTRODUCTION OF SPECIAL GUESTS AND PRESENTAI`(ONS: None. COMMITTEE, BOATU), LIAISON SUi<-TMARY REPORTS: Councilmember Denenny: reported that he attended the Executive Meeting with the Health Care District where they discussed personnel issues. Deputy Mayor Taylor: stated that last Thursday lie attended a Community Indicators Website meeting at Eastern Washington University where they discussed various types of benchmark statistics regarding over 100 public policy indicators that affect our county; and that this week he attended the National League of Cities Energy Environmental Natural Resources Steering Committee meeting in Phoenix. Councilmember Gothmann: said that he attended the Pines Corridor Meeting which was well attended; that he regretted not being able to attend the community meeting, but was informed there were excellent presentations that he suggested be placed on Channel 5; he attended the Government Affairs Meeting where they discussed topics for the year; and he mentioned that the SNAP committee moved forward so they can become like a type of financial institution and lend money on low cost projects. Councilmember Munson: reported that he attended the Transit Authority Operations and Administrative Meeting; that he traveled to Seattle last week for the Association of Washington Cities Board of Directors meeting where they discussed Initiative 933. Councilmember Munson mentioned that he will attend a Council Meeting: 10-10-06 Page 1 of6 Approved by Council: DRAFT meeting November 9 in Seattle as part of the Legislative Committee for Land Use to decide what to do next depending on the outcome of the vote on Initiative 933. Councilmember DeVlemina: mentioned that he attended last week's Conversation with the Community; and that the Student Advisory Council voted to amend their by-laws so that will be coming to Council in the near future. MAYOR'S REPORT: Mayor Wilhite reported that she attended this afternoon's Rotary Meeting, which included a presentation on the Sprague Appleway Corridor; she attended Good Samaritan's 50h Anniversary; the Benchmarking program at Eastern Washington University; and a water conference in Coeur d'Alene. PUBLIC COMB ENTS: Gail Stiltner, 10119 ) 440' Avenue: spoke regarding the off road vehicle ordinance; she said that this is not a request for changes, but she wanted to share a philosophical view about this; she stated she feels she would prefer a minimalist approach as opposed to the broad and sweeping approach; and that she feels the ordinance (lid not address the real issues of noise and/or trespass; that she feels there are various approaches which could be tried to alleviate the situation as everyone wants the ability to enjoy a peaceful neighborhood; and she asked Council to keep these ideas in mind on future ordinances; she added that this is not a personal issue as she was not involved in the situation; but would like to see ordinances and legislative activity further fine-tuned. 1. PUBLIC HEARING: 2007 Proposed Budget - Ken Thompson Mayor Wilhite opened the public hearing at 6:15 p.m. and invited Finance Director Thompson to give his overview of the 2007 Proposed Budget. Director Thompson gave the budget highlights and proposed changes, and added that the last budget hearing for the 2007 budget is scheduled for October 24. In - response to council's question concerning the $1.6 million die-County was going to give to the City for pools, Mr. Mercier said that the Board of County Commissioners today authorized reimbursement of that in pool expenditures for the Valley; that they will keep the finds in their account and draw the interest earned by those funds, but the $1.6 million will be available to us on a reimbursable basis. Mayor Wilhite invited public comment; no comments were offered and Mayor Wilhite closed the public hearing at 6:20 p.m. 2. PUBLIC ITPARING: Initiative 933 - Mike Connelly Mayor Wilhite opened the public hearing at 6:21 p.m. and invited City Attorney Connelly to the podium. City Attorney Connelly explained that this is a public hearing on initiative 933, which the City is holding per RCW 42:17.130 which allows the-City Council to express-a collective opinion or-to vote upon a motion, proposal, resolution, or ordinance in support or opposition to a ballot proposition provided notice of the meeting is provided and members of Council and of the public are afforded an approximately equal opportunity to express opposing and supporting views. Mr. Connelly read the ballot title, and then extended appreciation to intern Erik Lamb for his assistance in gathering the materials included tinder tonight's agenda item 45, which include three articles in support of the initiative, and three not in support. Mr. Connelly said that if passed, the financial impact of the initiative is uncertain, and that cost estimates provided from the Office of Financial Management are also part of tonight's agenda materials. Mr. Connelly said that this is not an eminent domain issue, as the State of Washington does not allow eminent domain to be used. Brief Council discussion followed including mention of affects on our sign code and the nuisance ordinances regulating junk cars; federal requirements such as protection of wetlands; and imposing regulations and/or facing sanctions. Attorney Connelly stated that all use regulations would be impacted, but the benchline date for allowed or not allowed compensation is January 1996. Mayor Wilhite invited public comments; no comments were offered and Mayor Wilhite closed the public hearing at 6:30 p.m. Council Meeting: 10-10-06 Page 2 of 6 Approved by Council: DRAFT 3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. A Councilmember may remove an item from the Consent Agenda to be considered separately. a. Claim Voucher List 09-25-06; Vouchers 9978-10050; total amount: $352,657.15 b. Payroll for Period Ending September 30 2006: $217,645.19 c. Minutes of September 14, 2006 Council/Planning Commission Special Joint Mceting d. Minutes of September 26, 2006; Regular Council Meeting e. Minutes of October 3, 2006 Council Study Session Meeting It was moved by Councilmember Gothmann, seconded and unanimotisly agreed to approve the Consent Agenda. NEW BUSENESS 4. Motion Consideration: Amendment to JUi3 Contract for Street MasterPlan for Street Development Standards- Neil Kersten It was moved by Deputy Mayor Taylor and seconded to approve the contract amendment to IUB Engineers, Inc in the amount of $135,121 and authorize the City Manager or designee to sign the contract. Councilmember Munson disclosed that although he is a friend of the local manager of JUB, they have never discussed any City business. Public Works Director Kersten explained that this is in follow up to the briefing Council received October 3, 2006; that in order to accomplish the task of updating the existing Spokane County Road and Sewer Construction Standards, along with developing the street masterplan, staff proposes contracting an amendment to the TUB Engineers contract; and that the $135,121 could be funded with $90,000 from the General Fund, $100,000 in development related fees, and 545,000 from the Street Fund. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: M Favor: Unanimous. Opposed: Mone. Abstentions: None. Motion carried. -5. Motion Consideration: Initiative 933 - Mike Connelly - Attorney Connelly again stated that there were several documents in support of and in opposition to the initiative; which were provided to Council in tonight's council packet; that there is no basis on which to form an opinion as to any possible financial impact; and that while Council is statutorily permitted to express an opinion on the initiative, the City Attorney is not. Council discussed points in favor and in opposition to the initiative; that they could take a position either way, or no position at all. Deputy Mayor Taylor suggested not taking a position as there are too many unknown factors, and such a position would be premature. Councilmember Munson stated his'view that Council should take a position not to support the initiative, as the City and its citizens cannot afford it; Councilmember Got:hmarin agreed with Councilmember Munson. Further discussion included letting the citizens decide for themselves and not get-involved; too many unknowns; the regulations were not formally written; that the City can't afford to support such a proposition; that the law is poorly written; the courts add to the problem in interpretation of the laws; and compensation issues. It was moved by Cowncilnnember Munson and seconded, that the Council take a position of opposing Initiative 933. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Fervor.: Mayor Wilhite, and Councilmembers Denenny, DeIlleming, Cothrnann, and Munson. Opposed: Deputy Mayor Taylo•. Abstentions: None. 'I'fotion carried. Councilmember Munson said he respects Deputy Mayor Taylor's position; and Deputy Mayor Taylor remarked that he feels Council needs to be very cautions in endorsing or opposing particular measures that are up to the public to decide. 6. Mayoral Appointments: Saluuy Commission Members - MgYor Wilhite Mayor Wilhite reported that she recommends the following be appointed to the Salary Commission: Frankie DeWitt, Jim Ruttenmaier, Robert Launed, Gail Stiltner, and Diane Tortorelli. It was then moved by Cotmcibnennber iVinnson to approve llle eVtTor's recomnnended appointments. Mayor Wilhite invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed. Axone. Abstentions: None. ltlotion carried Council Meeting: 10-10-06 Page 3 of 6 Approved by Council: DRAT+ T lit. M W u o siEerat o t3i31 icy 1L rttii' n A -e ift, , &I I SURL Public Works Director Kersten explained that the Vistas at orningside Heights is a project being developed b Summit .Properties; that the project i II contribute increased traffic volumes to Barker Dead rmulting in lowed levels of service; that this agreement specifies the details of payment that would occur when the signal warrants are met in accordance with the Manual of Uniform Traffic Control Devises; and that the developer's contribution is $40,097, It way moved by ouncilmember Munson and seconded, to authorize the City Manager or designee to execute the agreement with ,SurnmR.Properties, Inc. After brief discussion on the improvements needed in and around the intersection, Mayor Wilhite invited public comment No comments were offered. Vote b Acclamation- In Fgvor-` Unanimous, Opposed; Atone. Abstentions: None. Xfodon carried. PUBLIC CC.IAMENT . Mayor Wilhite invited general public comments. Dick 'Rehm. 3626 _ Ridaeview .Drive: said there was construction or repair going on this afternoon around 2:00 p.m. westbound on Sprague Avenue gist of Pines forcing Sprague to be, reduced to one lane; and that traffic was backed up past McDonald- Mr- lie-ltm said there were no tTaffic controls to help the situation, and no way for one to get off Sprague without performing a U-turn; and that perhaps these things could be sch0oletl at times other than peak afternoon times, Mayor Wilhite called for a short recess at 7:02 p-m- and reconvened the meeting at 7;10 p.m ADNEINI TRATTW REPO : 7- Cominunity Development Block Grant (CDBG) _Proroct.ldeas C'ire ; l IcCormick Plann-na Manager MGConnick gave a report on the potential Community Development Block Grant projects which wit I be addressed at C;ounci17s October 24 pub] is hearing; and that the three projects being developed for full-width paving include Spaldings Sewer 'Project, Grandview Acres Sewer Project, and Trentood Sewer Project, and that staff is open for other potential projects to consider. Mr_ Mc ormick- briefly explained each project, including its location and possibility of having each project funded. Mr- cCormick- mentioned he will have map.5 available at the 0L;tober 24 rneeting showing the specitc areas, Mayor Wilhite mentioned that there is also a vacancy on the Spokane County Housing and Community Development Advisory Committee; that staff has advertised the vacancy but there have been no applications .to date; and she encoura d people who might be interested, to please apply. Councihne,mber Gothmann mentioned that the committee meets about once a month for nine months, with meedngs held at 4,00 p.rn. the fourth ec k of the month. 8. Uniform Development Code Titles. 17 General Provisions aka Title 11 • and Title 18 Boards & Authorities (aka Title-4~)--Mari na Sukup - - - Planning Manager IVMCCprrnick explained that this is the first Council 0auch on the latest draft provisions of the Uniform Development Code; that these titles have been reviewed b the Planning Commission, including conducting pub] Ic hearings on the titles, and the .Planning C ornmission passed a motion to now forward these to Council for their review. Jr. Iv.Mr ormick then gave background information on titles 17 and 18. In response to Council question, Mr. McCormick said that if Initiative 933 passes, it likely will have little impact on these titles, brat could have impact on future titles dealing with zoning and environmental controls; mid that some sections might need changes. Resolution - Ken. Thornpson Finance Director Thompson explained the proposed changes to the fee resolution, which include deleting the blasting permit fee, increasing the stoirnwater fee from $20 to $21, and updating development fees, adding that this item wlR come before council for final consideration November 14. Council di-se us.5ion ensued regarding the proposed increase in plat fees, with staff responding that the fees are based on cost recovery. C ity Manager Mercier stated that determination of recovering fees is .s process of successive approximation; that there is little history; but stated there are a number of transactions which are in flux CounC]I Meeting: 111-10-06 Pale 4 of6 Approved by Counci I; DRAFT year to year which have an impact on unit costs and also the functional capacity to deliver service. Deputy City Manager Regor mentioned that these fees are relative to the work in Public Works, that they changed the process from averaging costs as opposed to billing people after the fact, and that as the issue was examined further, stiff realized they were not fully incorporating Public Works including the engineering, development inspector, and the traffic engineer; adding that staff has proposed changing the .4 construction inspector to a full-time inspector; and that none of these costs were reflected in the original costs. Deputy Mayor Taylor continued to express his concern with these increases, stating he feels it is too large an increase for this year and that he would like to see these figures come back later. Mayor Wilhite stated that she would like to see what other communities are charging. Mr. Mercier said staff" can assemble comparable data, but it is difficult to find exact comparables. Councilmember DeVleming stated he would like more of an explanation of what has changed from the first fees. Mr. Mercier said that Ms. Regor will write down the elements of expense she mentioned this evening that were not previously covered in the original cost and in this proposed budget, including the two positions related to these activities. 10. General Budget Discussion - Dave iVtercier City Manager Mercier said that there have been some changes to present to insert in the budget, including adding another FTl position, that of administrative assistant at CenterPlace; that when the original Performa was drafted, the anticipated position for CenterPlace was a coordinator; but it was determined they needed more operating experience, and the idea was to experiment at a potentially lower cost, thus adding the administrative assistant position; that Mr. Jackson and Ms. Regor arc working on how to segregate CenterPlace responsibilities. Mr. Mercier said that he would like to run an experiment for a year or so at that particular level; that unless otherwise directed by council, there will be some changes in responsibility, and that he will bring back updated pages to insert in the proposed budget. In response to Council questions about the position, Mr: Mercier explained that if successful, we would be spreading responsibility differently with the goal to timely satisfy all customer inquiries, have an additional person who can show perspective renters the building at any time, as opposed to the current situation where we only have 50% capability; to have that position more responsible to inquiries; and to also have cross- training with others administrative tasks. Mr. Mercier said that if we can respond appropriately to customer inquiries; the success would be operating the building at a lower staff cost than originally thought; but to evaluate the position over the next few years; and maybe then de-fund one position or another. Council indicated they were willing to examine the proposal. Mr. Mercier said the next budget issue deals with the difficulty in the street fund budget; that the multi- year financial forecast projected a deficit in the street fund in 2009; and the last Council conversation discussed alternatives to push that deficit into the future; that we are still faced with the forecast of the - 2009 deficit, but staff has proposed two scenarios: one is to have the deficit appear in 201.0, and the other is it appears in 2011. Council/staff discussion included mention of the snow removal history being less than anticipated; raising the snow level to five inches in flat residential areas; possible street repair cutbacks in fixing potholes, etc; implementing other revenue sources; and waiting until the Street Master.Plan is completed to determine if other revenue sources are necessary. It was Council consensus to proceed with option 42: adjust the 2007 expenditure levels consistent with the 2010 model. 11. Setting Date for Winter Retreat-Dave Mercier City Manager Mercier mentioned he previously asked Councilmembers for preferred retreat dates, and learned that January 6 and 13 should be avoided. After brief discussion, it was determined to hold the winter retreat January 27, 9:00 a.m. to 3:00 p.m., at CenterPlace, with the exact room to be determined later as it was mentioned the conf.'erence room might not have the best acoustics and setting for this group. r+,~~) (i!tl~'lil~t l 51+4S:l;ti) It was moved by Councilmember JV1unson, seconded and unanimously agreed to adjourn into Executive Session to discuss pending litigation until approximately 9:00 p.m.; and that Council Meeting: 10-10-06 Page 5 of 6 Approved by Council: 1 ik". T upon return to open session, no decision will be made. Council adjourned into executive session at 8:15 p.m. At 8.54 p.m. Mayor Wilhite declared Council out of Executive Session. It was moved by Councilmember Munson, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:55 p.m. ATTEST: Diana Wilhite, Mayor Christine Bainbridge, City Clerk Council Meeting: 10-10-06 Page 6 of6 Approved by Council: `~ti,NUTES CITY OF SPOKAiXE VALLEY CITY COUNC:1_I, STUDY SESSION Tuesday, October 17, 2006 Mayor Wilhite called the meeting to order at 6:00 p.m., and welcomed everyone to the meeting. Present. Council members: Staff'. Diana Wilhite, Mayor Dave Mercier, City Manager Steve Taylor, Deputy Mayor Nina Regor, Deputy City Manager Mike DeVleming, Councilmember Cary Driskell, Deputy City Attorney Gary Schimmels, Councilmember Nleil Kersten, Public Works Director Ken Thompson, Finance Director Absent: Mike Jackson, Parks & Ree Director Dick Denenny, Councilmember Chris Berg, Code Compliance Officer Bill Gothmann, Councilmember Bill Schultz, Code Compliance Officer Rich Munson, Councilmember Inga NTote, Senior Traffic Engineer John Hohman, Senior Engineer Caro Ibe]lc.Branch, Public Information Officer Chris Bainbridge, City Clerk It was moved by .'vfayor Withite, seconded card unanimously agreed to excuse C'ounrilntembers Denenny, Gothmann, and Munson from tonight's meeting. Mayor Wilhite announced that there will be a ",Bridging of the Valley" open house tomorrow, 4:30 to 7:00 p.m, at the East Valley Middle School Cafeteria, located at 4920 N Progress Road. - &mploPee Introductions: Tom Danielson lhfaintenance ysnector by tVeil Kersten Public Works Director Kersten introduced Maintenance Inspector Tom Danielson, who previously worked for a private firm that did road testing, asphalt, and concrete. Councilmembers welcomed Mr. Danielson. L Prism/Plus/Padal (Parcel Data Locator System) - Chris Bcra/Bill Schultz Code Compliance Officer Schultz gave a PowerPoint demonstration explaining how Code Compliance uses Prism, Plus and Padal, including the various worksheets, project tracking, entering. logs, and reminders. Code Compliance Officer Berg added that our system runs off the County's server; that we perform monthly backups, but there is a large concern having pertinent information on the County's server. Mr. Berg added there are still problems they face in the field, such as not being able to log back on after a dropped call. Mr. Berg he explained that the advantages of PLUS versus the formerly used Eden are that pertinent staff have total records access to all records, there is a standardized format for everything, the operational information is centralized in the system, and a large positive aspect is the increased customer service benefits as any staff who can access the system, can answer citizen questions. Mr. Berg further explained that PLUS is a Microsoft database and is therefore simple to use. He added that it is staff's goal to incorporate GIS into this PLUS system later this year. 2. Pandemic Responses Strategies -Mike Thompson Fire Chief Thompson explained that he and Deputy City Manager Regor started discussing this topic about six months ago to address what we could do locally; and that lie invited others such as Liberty Lake, the Police Department, and Fire District 93 to participate in the discussion to share information, training, and determine how to share resources to best support one another. Chief Thompson stated that they developed some administrative procedure manuals; and are working to educate personnel about Meeting Minutes: 10-17-06 _ Page 1 of T. Approved by Council: personal hygiene, use of masks, and keeping a supply of food and water in all facilities. Chief Thompson said that he also met with EMS Chief Randy Olson who represents interest with Spokane County; the Regional Health District; and the County and inland empire Fire Chiefs Association to discuss how to operate in emergencies, particularly if there is an inability to keep all offices open. Chief Thompson then went through his PowerPoint presentation, which is a borrowed framework from Tacoma, which appears to be a very plausible method in dealing with a pandemic situation. 3. Traffic Ordinance Amendments -Neil Kersten Public Works Director Kersten stated that the recent acceptance of the flashing beacon grants from the Washington Traffic Safety Commission, necessitates a change in the City's speed limit ordinance. He added that Broadway Elementary Principal has asked for a 20 mph school zone to be established on Alki Avenue south of the school. In addition, Mr. Kersten mentioned that staff has received a request from Central Valley School District to change their sign to request that we consider a 20 mph school zone from the hours of 7:00 a.m. to 4:00 p.m. weekdays. Senior Traffic Engineer Note then gave a brief description of the current projects with flashing units and their status, and mentioned that there are two sets at Progress and University which have been in operation since the school year started. Ms. Note stated that a timer controls the flashing and it is easily programmed to accommodate various times. Mr. Kersten mentioned the letter from Broadway Elementary Principal asking for the addition of a new speed zone at Alki; and stated that staff will review those changes as they relate to the flashing units; and also mentioned that the additional letter in Council's packet received from West Valley and East Valley mentioned their desire to establish common traffiic signs around the schools. Councilmember DeVleming said that he would like to see the ordinance changed to reflect, "when lights are flashing." Further discussion included staff doing follow up to determine how well these lights are working; maintenance issues such as more time involved to make sure everything is working appropriately. Mr. Kersten said staff could come back perhaps after the first of the year and give an updated report, including a budget of what it would take for further flashing lights. Deputy Mayor Taylor voiced his opposition to having the hours of 7:00 a.m. to 4:00 p.m.; and Mr. Kersten concurred that he is not comfortable that is the best solution. Councilmember DeVleming mentioned staff might also contract the school districts to see if there are perhaps grants which might help pay for the units. Mr. Kersten said the School District suggested staff use volunteer labor to change the signs, but that likely won't work well. It was Council consensus to have staff move forward to prepare the ordinance for a first reading. The resolution will be brought back at a later date. 4. Street Maintenance Request for:I'roposals-Neil Kersten Public Works Director Kersten explained that the interlocal agreement for road maintenance services with the County provides that most summer related road maintenance activities are contracted to private providers in 2008; that staff proposes to issue requests for proposals for the highlighted activities on the accompanying spreadsheet; that the proposal is to have the County handle winter street maintenance such as snow removal, traffic signal and sign work, and some stormwater work; and the rest would be handled by private contractors. Senior Engineer Hohman briefed council on what was accomplished this far this summer; he explained that we anticipated approximately $625,000 in various projects and it appears we are on track; that Poe Asphalt continued working on some street repairs, overlays, and straightening out some rough areas; that we are pleased with that contract and their work. Mr. Hohman added that we also have a good working relationship with Geiger Correction facility as they work on litter pick up to keep our City clean. Other contracts still being analyzed include contracts for school crosswalks in certain areas; some concrete work such as ramps at schools; and sidewalk repair at 16'x' and Pines. Director Kersten said that the current street fund is not fully funded out; adding that it is clear now we can't bid out a longterm contract; that he had interest from some companies that specialize in handling all maintenance Meeting Minutes: 10-17-06 Page 2 of 3 Approved by Council: activity; and that it would be beneficial to be in a position to get a twenty-year contract with perhaps five- year increments, where one could opt out if needed, and have some buy-out options on equipment; although Mr. Kersten realizes we are not there yet as we need to complete the Street Masterplan. Mr. Kersten brought Council's attention to the spreadsheet and the highlighted sections; and stated they intend to put bids for street sweeping for a year-to-year contract, with renewal options. Other discussion included shouldering work; the continued move toward contracting; desired levels of service; prioritizing the service of street sweeping, Swale protection, drywells, etc.; and fostering competitive contracting with continuity of contracts. Mr. Mercier mentioned staff will bring; the issue of levels of service to council again next month. 5. Advance Agenda Additions - Mayor Wilhite Councilmember Devleming asked about the department business plan discussed at last June's retreat; and Deputy City Manager Regor responded that staff anticipates doing an update of S.W.O.T. (Strengths, Weaknesses, Opportunities, Threats) analysis toward the end of this year, with a follow up discussion at the January retreat; and that information will be used to develop the department business plan as part of the 2008 budget, and that staff could report back late spring during; the 2008 budget process. Mr. Mercier added that staff will look for validation at the June retreat to compile the strategies for the budget. Mr. Mercier also reminded Council of the January 27 retreat date, and solicited topic ideas for discussion; that one tentative topic will be public information strategies, which will deal with how to complement and expand our communications program, including ideas connected with messages of the month or week; and other alternatives to use as a way to enhance communication values and resources we have now. Mr. Mercier stated he would like to add the topic of legislative agenda to the November 7 meeting. Councilmember DeVleming brought Council's attention to the draft governance manual included as an information item; that there are sections highlighted which are Council reminders, that the review of the Governance Manual is performed annually, and there will be an opportunity for discussion of this topic at the next Council meeting. 6. Information only: Draft Governance Iyianual 6a information Only: Draft Proposed Ordinance Amending Requirement for Appeal .fees 7. Council Check-in - Mayor Wilhite: No comments. 8. City Manager Comments - Dave Mercier Mr. Mercier mentioned that recently Council was shown a presentation on the web for a commercial industrial property locator; that staff went to the presenters to get more information, and that information will be included in next week's Council packet. Mr. Mercier said that also nest week, Council will receive updated budget pages to reflect changes in the amount granted to outside agencies, and for continued preservation of the street fund based on a decision made a few weeks ago. Mr. Mercier added that Police Chief Cal Walker will be leaving our employ in another month or so, and that Mr. Mercier will have some initial conversations about replacement: methodologies, including giving proposed alternatives. There being no further business, the meeting adjourned at 7:32 p.m. ATISS,C: Diana Wilhite, Mayor Christine Bainbridge, City Clerk Nleethig Minutes: 10-17-06 Page 3 of3 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business new business . ❑ information ❑ admin. report X pending legislation AGENDA ITEM TITLE : Second Reading - Proposed Ordinance 06-022 Levying Property Tax Ordinance for 2007 GOVERNING LEGISLATION: State Law PREVIOUS COUNCIL ACTION TAKEN: There has been discussion at study sessions regarding the anticipated amount of property tax revenue for the 2007 budget. A public hearing was held on August 22, to review 2007 projected revenues, including the property tax levy. BACKGROUND: State law requires the City to pass an ordinance in order to levy property taxes. The City is limited to a maximum of $1.60 per thousand dollars of assessed value which is the tax rate used by the City for the 2006 budget year. The Spokane County Assessor may increase the City's assessed value to $5.95 billion, once all increases in assessed value have been tallied. Maintaining the City's tax rate at $1.601thousand dollars of assessed value for 2007 would generate estimated property tax receipts of $9.52 million. Staff is projecting a deficit in the General Fund in 2011 which will need to be eliminated as we approach that year. This property tax levy will help address future deficits. It should be noted these estimates are based on the County's latest projections of assessed value. A change in the assessed value and/or a change in the amount of our proposed levy will change the tax rate. OPTIONS: This ordinance is required by law. The council could modify the ordinance to levy a rate less than the $1.60. Each one cent of levy rate, generates approximately $59,000 in property tax revenue. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance 06-022 levying property taxes at $1.60/m of assessed value for the City of Spokane Valley 2007 budget. BUDGET/FINANCIAL IMPACTS: This ordinance levies property tax for the City's 2007 budget year. We expect property tax revenues to be near $9.52 million, once growth in assessed value and state assessed properties have been included. Property taxes are expected to make up 28% of General Fund revenues. STAFF CONTACT: Finance Director, Ken Thompson w. 2007 Proposed Property Tax Ordinance Spokane Valley Council Meeting October 24, 2006 {tr7~` k - i tax; ■ Ordinance required by State Law =:y 4? ■ Hearings held Aug. 22, Oct. 10 & 24 y:j: ■ Levy totals $9.52 million ■ Tax rate of $1.60 w/ $5.95 billion A.V. ■ Based on County A.V. estimates +any increase/decrease in A.V. will change tax rate and receipts z 1 uRAFY CITY OF SPOKANE VALLEY SPOKANE COUN . Y, WASULVGTON -17 ORDINANCE NO. 06-022 AN ORDLV.ANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, LEVYING THE REGULAR PROPERTY TAXES FOR THE CITY OF SPOKANM VALLEY, W ASH]ivGTON IN SPOKANE COUNTY FOR THE YEAR COMMENCING .JAINTUARY 1, 2007 TO PROVIDE REVEN[JE FOR CITY SERVICES AS SET FORTH ,IN T,FIE CiTY J;UDGET. 'W]H REAS, :Stage law authorizes the City of Spokane Valley to levy regular property taxes upon the taxable property within the corporate limits in order to provide revenue for the 2007 current expense budget of the City; and Wl-IEREAS, the City of Spokane Valley is authorized to levy $3.60 per thousand dollars of assessed valuation deducting therefrom the highest levy collected by a Fire District within the Spokane Valley city limits and also deducting the Spokane Valley Library District levy; and 1'VHERE-AS, RCW 84.52.020 requires the City Council on or before the 30°i day of November to certify budget estimates to the clerk of the Spokane County .Board of Commissioners including amounts to be raised by taxing property within the limits of the City; and WHEREAS, the City Council pursuant to notice, held public hearings on August 22, 2006, October 10, 2006 and October 24, 2006 on the proposed budget estimates for 2007 including revenue J sources which will fund the provision of City services, projects and activities. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, do ordain as follows: Section 1. 2007 Levy Rate. There shall be and is hereby levied and imposed upon real property, personal property and utility property, as defined in RCW Chapter 84.02 and 84.55.005 in the City of Spokane Valley, Washington a regular property tax for the year commencing January 1, 2007 in the total amount of $9,303,040. It is recognized the City of Spokane Valley can levy $3.60 per thousand dollars of assessed value less the highest fire district levy and less the library district levy. However, the levy rate levied by the City of Spokane Valley shall be $1.60 per one thousand dollars of assessed valuation to be collected in 2007. The regular property tax levied through this ordinance is for the purpose of receiving revenue to make payment upon the general indebtedness of the City of Spokane Valley, the general fiend obligations and for the payment of services, projects and activities for the City during the 2007 calendar year. The purpose of this ordinance is to establish the levy amount as permitted by law. Section 2. Notice to Spokane County. Pursuant to R.CW 84.52.020, the City Clerk shall certify to the County Legislative Authority a true and correct copy of this ordinance, as well as the budget estimates adopted by the City Council in order to provide for and direct the taxes levied herein that shall be collected and paid to the City of Spokane Valley at the time and in the manner provided by the laws of the State of Washington. Section 3. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or Ordinance 06-022 Levying Regular Property Taxes Paac 1 of 2 DkA_FT unconstitutionality shall not affect the validity or constitutionally of any other section, sentence, clause or phrase of this ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. PASSED by the City Council this day of , 2006. Mayor, Diana Wilhite ATTEST: City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Oniinanoe 06-022 Levying Rcgular Property'raxcs Page 2 of 2 J CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business new business public hearing ❑ admin. report X pending legislation AGENDA ITEM TITLE : Second reading of Proposed Ordinance 06-023 Confirming excess Property Tax Levy GOVERNING LEGISLATION: State budget law PREVIOUS COUNCIL ACTION TAKEN: The 2007 proposed revenues were presented to the City Council on August 22, at a public hearing. The public was invited to offer comment at the August 22, hearing. A first reading of the Ordinance took place at the September 26 Council meeting. Additional public hearings were held on October 10 and October 24, to consider the entire 2007 proposed budget including property tax revenues. BACKGROUND: State budget law requires we make our revenue projections known and conduct a public hearing to consider input from the public. At the public hearing on August 22, special mention was made of property taxes. The City is required to pass an ordinance expressing our desire to levy the 1 % annual increase in the property tax levy. The proposed ordinance is attached. This 1% increase in our property tax ($95,450) is included in the 2007 budget. OPTIONS: State law requires an ordinance be passed confirming our desire to levy the annual 1 % allowable increase in property tax. A second option would be for the council to decide not to pass the ordinance and forgo the opportunity to levy the additional 1%. RECOMMENDED ACTION OR MOTION: Move to approve ordinance 06-023 confirming the City's desire to levy the 1% increase in property tax for 2007. BUDGET/FINANCIAL IMPACTS: This ordinance may provide additional capacity in the property tax levy in future years. STAFF CONTACT: Ken Thompson, Finance Director DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY WASHINGTON 0120I3NANCE NO. 06-023 AN ORDINANCE OF THE CM OF SPOKANTE VALLEY, WASRINNGTON, CONFIRiINMTG THE CITY PROPER'L'Y TAX LEVY AT 1% ($95,450) IN EXCESS OF THE 2004 AD VALOREM PROPERTY TAX LEVY WHICH WAS COLLECTED IN THE CITY 2005 FISCAL YEAR, PURSUANT TO RCW 84.55.120, PROVIDING FOR SEVERRA.131LITY, AND AIN EFFECTIVE DATE WHEREAS, State law authorizes the City of Spokane Valley to levy regular property taxes upon the taxable property within the City limits in order to provide revenue for the annual Current Expense Budget of the City; WHEREAS, Initiative 747 (RCW Chapter 84.55) provided that cities with a population of over 10,000 persons can increase the amount of their regular property taxes annually by the lesser amount of inflation or 1% of the highest levy, plus any additional value resulting from new construction, improvements and state assessed property; WHEREAS, an increase in property tax revenue may be authorized by the City through adoption of a separate ordinance, pursuant to notice, specifically authorizing the increase stated in terms of dollars and percentage. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, do ordain as follows:. Section 1. Purpose. The purpose of this Ordinance is to utilize excess levy capacity of the City that resulted from the tax levy in 2004 for the 2005 fiscal year. State law authorizes the City to increase its property taxes by an amount of 1% above the highest lawful allowable levy in a preceding year (excepting new construction, improvements and assessment of State owned property). The taxes received from the increased levy of $95,450 set forth herein and the regular property tax of $9,520;000 levied through Ordinance 06-022 are appropriated in the 2007 City Budget, to be adopted through Ordinance 06-024. Section 2. Findings. A. The City, following public hearings, adopted a balanced Current Expense Budget that sets forth citizen priorities and promotes the health, welfare and safety of the City. B. The City published notice of this Ordinance through the procedure used to notify the public of regular Council meetings. C. To support the adopted Current Expense Budget of the City and provide for the delivery of services, the making of improvements and the promotion of the health, welfare and safety of the citizens, the City Council, after considering the financial requirements of the City for 2007, finds and determines that there- is substantial need to, include the 1% increase ($95,450) allowed by State law, to the ad valorem property tax levy of $9,520,000 which was adopted by a majority plus one of the City Council October 24, 2006 through Ordinance 06-022. Ordinance 06-023 Additional PropTax Page i of 2 DRAFT Section 3. 1% Increase.. Pursuant to RCW 84.55, the City, by adopting Ordinance 06- 022, imposed an increase in the regular property tax levy (in addition to the increase resulting from the addition of new construction, improvements and the increased value of State assessed property), in the amount of $95,450 which is a percentage increase of 1% from the 2004 Ad Valorem Property Tax Levy, which was collected in the City 2005 Fiscal Year. Section 4. Ci!y Clerk. The City Clerk shall certify a copy of this Ordinance and forward the same to the Board of County Commissioners and the Spokane County Assessors Office upon its passage. Section 5. Severability. If any section, sentence, clause, or phrase of this ordinance should be held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this ordinance. _ Section 6. Effective Date. 'T'his ordinance shall be in full force and effect five (5) days after publication of this ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this day of , 2006. Mayor, Diana Wilhite A'FFEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 06-023 Additional ProUTax Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2006 City Manager Sign-off- Item: Check all that apply: ❑ consent old business X new business public hearing ❑ information ❑ admin. report X pending legislation AGENDA ITEM TITLE : First Reading Proposed Ordinance 06-024 Adopting 2007 Budget GOVERNING LEGISLATION: State budget law requires the city to adopt the budget by ordinance. PREVIOUS COUNCIL ACTION TAKEN: Public hearings on the proposed budget for 2007 were held on August 22, October 10 and October 24. There have been many discussions on the 2007 budget at council meetings during the last three months. OPTIONS: The City Council could elect to delay the first reading of the budget ordinance for a few weeks. The Council could also conduct the first reading at the October 24, council meeting. RECOMMENDED ACTION OR MOTION: Move to advance ordinance 06-024, Adopting the 2007 budget, to a second reading. BUDGET/FINANCIAL IMPACTS: Once passed (two readings), this will be the adopted budget for 2007. STAFF CONTACT: Ken Thompson, Finance/Administrative Services Director DRAFT CITY OF SPOKANE VALLEY J SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 06-024 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AvOP17NG A BUDGET FOR THE PERIOD JANUARY 1, 2007 THROUGH DFC:ENTRER 31, 2007 APPROPRLATING FUiN'I)S AND F-STARLISHING SALARY SCHEDULES FOR ESTABLISHED POSMONS. WHEREAS, State laNv requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least sixty (60) days before the beginning of the City fiscal year beginning January 1, 2007 and ending December 31, 2007; and WHEREAS, the City Manager in consultation with the Finance Director and Department Heads has prepared and placed on file with the City Clerk a preliminary budget together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHER.F.AS, notice was posted and published on August 25, September 1, September 29, October 6, and October 13`x', 2006 that the City Council in the City of Spokane Valley would meet and receive public comment in the City Council Chambers prior to the adoption of the budget; and BEREAS, following the Filing of the preliminary budget with the City Clerk, notice of the same and three hearings on the budget, the City Council desires to adopt the 2007 budget, including all allowances and an appropriation for each fund so that a balanced budget, where appropriations are limited to the estimated revenues including beginning fund balances, is adopted for the City. NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2007 Budget. The budget for the City of Spokane Valley for the year 2007 is hereby adopted as the balanced budget of the City with appropriations limited to the total estimated revenues and beginning fund balances of the City. 11ie final budget for 2007 is attached hereto and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated appropriations for each separate fund plus the aggregate total for all such fiends is set forth as follows: FUND ESTIi%tkT>ED APPROPRIATION REVENUF-S & FUND BALANCE GENERAL FUND $38,913,070 $31,528,504 STREET FUND 7,420,000 3,665,686 ARTERIAL STRE>"T FUND 912,000 912,000 TRAILS & PATHS FUND 21,000 21,000 HO'I'ELIMOTEL FUND 658,000 658,000 . DEBT SERVICE LTGO 03 600,000 600,000 CAPITAL PROJECTS FUND 4,120,000 4,120,000 SPECIAL CAPITAL PROJECTS FUND 4,420,000 4,420,000 STREET CAPITAL PROJECTS FUND 6,939,843 6,939,843 N11RABEAU POINT CAPITAL FUND 441,000 441,000 STREET BOND CAPITAL 816 000 816,000 CD BLOCK GRANT FU1ID -0- -0- Ordinance 06-024, Annual Appropriation Ordinance 2007 Pagel of 2 DRAVr CAPITAL. GRANTS FUND 7,300,000 7,300,000 BARKER BRIDGE FEDERAL FUND 700,000 700,000 STORMWATER MANAGEMENT FUND 2,855,762 1,900,309 PARKS CAPITAL PROJECTS FUND 3,550,000 3,550,000 E U1PIvfEN7 R&R FUND 944,375 944,375 RISK MANAGEMENT FUND 210,000 210,000 RESERVES: CIVIC FACIC,.f I'TES 1,460,000 1,460,000 CENTER.PI,ACE 325,000 325,000 SE-MITCE LEVEL 5,200,000 5,200,000 WINTER WEATHER 540,000 540,000. TOTAL ALL FUNDS $88,346,050 $76,251,717 The total balance of all funds appropriated for the year 2007 is $76,251,717. Section 2. Positions and Salarv Schedules. The various positions and salary ranges for City Employees are attached to this Ordinance as Appendix "A." Section 3. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and the Association of Washington Cities. Section 4. Severabi.liW. Lf any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five (5) days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of , 2006. Diana Wilhite, Mayor ATTEST: Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 06-024, Annual Appropriation Ordinance 2007 Page 2 oft Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE 2007 Salary Schedule Position Title Grade 2007 Range City Manager Unclassified Deputy City Manager 21 $ 7,627 - $ 9,779 City Attorney 21 7,627 - 9,779 Community Development Director 21 7,627 - 9,779 Finance Director 21 7,627 - 9,779 Public Works Director 21 7,627 - 9,779 Parks and Recreation Director 19 6,178 - 7,921 City Engineer 19 6,178 - 7,921 Planning Manager 18 5,561 - 7,129 Building Official 18 5,561 - 7,129 Senior Engineer - Capital Projects, Development 18 5,561 - 7,129 De u City Attorney 18 5,561. 7,129 i Senior Engineer -Traffic, CIP Planning/Grants 17 5,004 - 6,416 Accounting Manager 17 5,004 - 6,416 City Clerk 16 4,504 - 5,774 En ineer 16 4,504 - 5,774 Senior Planner 16 4,504 ' - 5,774 Senior Plans Examiner 16 4,504 - 5,774 IT Manager 16 4,504 - 5,774 Associate Planner 15 4,054 - 5,197 Assistant Engineer 15 4,054 - 5,197 Public Works Superintendent 15 4,054 ' - 5,197 CenterPlace Coordinator 15 4,054 - 5,197 Human Resource Analyst 14 3,648 - 4,677 Accountant/Bud et Analyst 14 3,648 - 4,677 Administrative Anal st 14 3,648 - 4,677 Assistant Planner 14 3,648- - 4,677 Building Inspector II 14 3,648 - 4,677 Plans Examiner 14 3,648 - 4,677 GIS Technician 14 3,648 - 4,677 Public Information Officer 14 3,648 - 4,677 Engineering Technician 14 3,648 - 4,677 Senior Permit Specialist 14 3,648 - 4,677 Maintenance/Construction Ins ector 13-14 3,283 - 4,677 Recreation Coordinator 13-14 3,283 - 4,677 Code Enforcement Officer 13 3,283 - 4,209 Building Inspector 1 13 3,283 - 4,209 Plannin Technician 13 3,283 - 4,209 Deputy City Clerk 12-13 2,955 - 4,209 Senior Center Specialist 12-13 2,955 - 4,209 Administrative Assistant 11-12 2,660 - 3,789 Permit Specialist 11-12 2,660 - 3,789 Accounting Technician 11-12 2,660 - 3,789 Maintenance Worker 11-12 2,660 - 3,789 Office Assistant II 10-11 2,394 - 3,409 Office Assistant 1 9-10 2,155 - 3,068 Recreation Assistant 5 1,323 - 1,735 CITY OF SPOKANE VALLEY Request for Council Action Meeting Data: October 24, 2006 City Manager Sign-off item: Check all that apply- El consent ❑ old busWe El raw bu ess © public hearing x information D admin repan 0 pending legislation AGENDA ITEM TITLE. First Leading Proposed Ordinance 06-025 Amending 10.30.560 Appeal Fee GOVERNING LEGISLATION- SVMC 10.30.5:20 PREVIOUS COUNCIL ACTION TAKEN: Information Item October 17, 006 BACKGROUND: The existing language in SVMC 10.30.560 does not clearly stale that the filing of an appeal shat! be contingent upon a complete p,aynnent of the appeal fee. It has been the City's practice since the time of incorporation, to require the payment of an appeal fee as a condition to filing an appeal of a cede compliance determination to the Hearing Examiner, The City's Master Fee Schedule includes such an appeal fee. Staff recommends that this apparent gap be closed so there is no ambiguity for the public. OPTIONS: RECOMMENDED ACTION OR MOTIOW Move to advance ordinance 06-025, Amending 10.31,560 appeal fee, to a sewed reading. BU ET1FINANCiAL IMPACTS: Anticipated to be revenue neutral because the City has been collecting appeal fees. STAFF CONTACT: Cary I'. Dnskell, Deputy City Attorney ATTACHMENTS; Altachmerd 1 - Proposed amendment to SVMC 10.31 .5WD) I)RA1~ I CITY OF SPOI(ANF VAI LEV, SPOKANE COIJN'I'Y, WASHINGTON ORDINANCE NO. 06-025 AN ORDINANCE OF THE ('ITV OF SPOKANE VALLEY, SPOKANE. COUNTY WASHINGTON, AMENDING SPOKANE VALLY MUNICIPAL CODE SECTION 10.30.560 TO INCLUDE APPEAL FEE FOR ADMINTCTRATIVF: DECISIONS, PROVIDING FOR CFVF.RARTI.ITY AND AN EFFECTIVE DATE. WHEREAS. Spokane Valle-, Municipal Code 10.30.560(D) contains pnlvisiorts for appeals to administrative determinations, however that section is not clear whether the payment of an appeal fee is a necessary precondition of filing the appeal. This Ordinance seeks to crake clear that the payment of the appeal fee must be contemporaneous with filing an appeal; and WHEREAS, the City of Spokane Valley Master Fee Schedlde. Schedule A Development, reyuirc% pavrnent of a fee for appeals to administrative decisions; and WHEREAS, in complying with the requirements of its enacted laces acrd regulations, the Cl[v finds Imnl time to time that amending its law; is necessary III better protect the he-alth, 4>fcty, AND welfiire of the general public and the environment NOW, THEREFORE, 'flit-: C11YY COUNCIL OF T1 IF CI-1-Y OF SI't )KANI. VALLEY, WASI IINe i'1'ON ORDAINS AS FOI.I.OWS: Sectlon 1. Spokane Valley Municipal 0xie, Section 10.30.560(D) shall be amended to read as follows. "Any person filing an appeal under this article who was issued a notice and order, or is the owner of the land where the violation occurred, shall do so by obtaining the appeal form from the City and filing the completed appeal form along, with the aphroInigte_ilp~1r,tl Ice 1jV0fieJ rt1 the M'TACt I'rc_St hL'kfulc within 20 days of service: of the notice and order or stop work order. Failure to appeal the notice and order or stop work order within the applicable time limits shall render the notice and order or stop work order a final determination that the conditions described in the notice and order existed and constituted a violation, and that the named party is liable as a person responsible for a code violation. A complainant who appeals the determination of compliance by the City must file any tltAh appeal within 20 days of ;er.!ice of the determination of compliance." SeeUon 2. Severability. It any secuon, sentence. clause or phrase of Ihrs lhdinrlnce should hr held m he invalid or umxxistitutional by a court of competent junsdiction, s h invalidity or ulntxxistitutionuJity ,;hall riot affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance cif 3. F:tlective D"t This Ordinanm shall be in full fcme and effect five (5) days after puhlicalion of the Ordinancc Summary. Passed by the Spokane Valley City Council thi- day of Noyemher, 1006 A 1'f N11'. Mayor, Diana Wilhite City Cleric, Christine Bainbridge Appmved As To Form: Office of the City Attorru) Date of Publication: Effective Date: I hdinwice 06-025 Arrlcnif ng 5\' 1-Ii- 111 10 520 Appeal Fees Pagc I df 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2006 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: First Reading Proposed Ordinance 06-026 Amending 9.05.030 School Speed Zones GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Informational memo to Council on September 5, 2006: Administrative Report October 17, 2006 BACKGROUND: School Zone 20 mph Speed Limit - when is it in effect? Existing: The 20 mph speed is in effect when: children are present on normal school days between the hours of 7:30 a.m. and 4:30 p.m. Proposed Changes to the School Zones: The recent acceptance of the flashing beacon grants from the Washington Traffic Safety Commission necessitates a change in the City's speed limit ordinance. The beacons are intended for operation with a 20 mph sign and a 'When Flashing" plate. Modifications are also necessary to the school zone boundaries at Progress Elementary, University Elementary and Sunrise Elementary to facilitate the flashing beacons. Additionally, the Principal of Broadway Elementary has asked for a 20 mph school zone to be established on Alki Avenue south of the school. There are two gates in the school's fence, and many students walk on Alki to avoid Broadway. The school zone limits would be 'Alki Avenue from Glenn Road to Pierce Road". OPTIONS: Suspend the rules and approve Ordinance 06-026; make further changes; or take other appropriate action RECOMMENDED ACTION OR MOTION: Move to advance ordinance 06-026 to a second reading. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Neil Kersten ATTACHMENTS Draft Ordinance DRAkT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 06-026 AN ORDINANCE OF l'HE CHY COUNCIL OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING SPOKANE VALLEY MUNICIPAL (BODE SECTION 9.05.030 TO ALLOW THF. ADOPTION OF SCHOOL SPEED ZONES AND TO ALLOW SIGNAGE OF SCHOOL SPEED ZONES PURSIJANT TO WASHINGTON ADMINISTRATIVE CODE SECTION 395-151-035 WHEREAS, the City of Spokane Valley adopted the maximum speed limits set forth in Spokane County Code as Spokane Valley Municipal Code section 9.05.030; and WHEREAS, the City of Spokane Valley may modify the maximum speed limits on its streets by resolution or ordinance pursuant to Spokane Valley Municipal Code section 9.05.030; and WHEREAS, the City of Spokane Valley may establish school speed zones pursuant to Revised Code of Washington section 46.61.440; and WHERE-AS, Washington Administrative Code section 395-151-035 sets forth various methods for designating school speed zones with signs; NOW THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, ordains as follows: Section 1. Amend ingSookane Valley MunicjRal Ccwde section 9.05,030. Spokane Valley Municipal Code section 9.05.030 is hereby amended as follows: Former Spend Limits Retained. The maximum speed limits for streets established by the Spokane County Code and as otherwise established by Spokane County ordinance or resolution for which speed limit signs have been duly posted by Spokane County, are hereby adopted as the speed limits on those said stets in the City of Spokane Valley; Htrless-f#r ~ tret+l til l4 ti:tr+l~lr.nl>er++i -bY-re~ultttfetr c m~+ftent~. The ('ity of }kane Volley may amend er aelot?t such scltox~l speed ones as necessary artd may designate school Wed zones w' any of the signnaacc-nptions pursuant to Wash'n on Admini,strative Cade section _392-151-035 as adopted or amend tl~' Coi:ni1i .I~cill ~,iahlish any. chan g tospecd limits or whool cpqet1 mne- by rcljlutirn Section 2. everability. If any portion of this Ordinance or its application to any person or circumstances is held invalid, the remainder of the; Ordinance or the application or the provision to other persons or circumstances shall not be affected. Section 3. Ef wtive Date. This Ord' vuicc shall be in full force and ctTect five days aRcr publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. PASSED by the City Council this _ day of October, 2006. Mayor, Dianna Wilhite l ►rdinimce (Xi-026 Signn_re of School 4peed Ioncs Page 1 of 2 DRAFT TTF S F: city Clerk, Christine %pproved to Form: OfficS Ol'the Cily %tk i;: \ Date of Publication Effective Date: I (linimcc (WI-0-20 SiF,nagc of School SIved Zones Pagc ' of CITY OF SPOKANE VALLEY Request for City Council Action Meeting Date: October 24, 2006 Item: Check all that apply: ® consent ® old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: Extension of deadline for Comprehensive Plan Amendments Applications. GOVERNING LEGISLATION: RCW 36.70A.130(2)(a), WAC 365-195-805(3) and (4). PREVIOUS COUNCILICOMMISSION ACTION: City Council adopted Ordnance No. 06-020 establishing procedures to amend the Comprehensive Plan annually. The effective date of the ordinance was September 27, 2006. BACKGROUND: Ordinance No. 06-020, adopted by City Council on September 22, 2006, establishes procedures to annually amend the Comprehensive Plan. Applications are due by November 1" of each year, preceded by a minimum 60-day public notice. Ordinance 06-020 became effective on September 27, 2006, only 33 days prior to the November 1s` application deadline. In order to provide a full 60-day notice of the City's annual Comprehensive Plan process, staff suggests allowing applications to be accepted through December 29, 2006. This extension is a one-time occasion. OPTIONS: Approve motion and/or provide staff with direction. RECOMMENDED MOTION: "I move to accept Comprehensive Plan Amendment applications for the 2007 Annual Comprehensive Plan Update until 5:00 pm, Friday, December 29, 2006": , BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Marina Sukup, AICP, Community Development Director Mike Connelly, City Attorney ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 24, 2006 Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information 9 admin. report ❑ pending legislation AGENDA ITEM TITLE: Information Uniform Development Code Title 20 Subdivision Regulations (aka Title 14) GOVERNING LEGISLATION: RCW 36.70, WAC 365-195-800 et seq., RCW 58.17, RCW 90.58 PREVIOUS COUNCIL/COMMISSION ACTION TAKEN: The 2006-2026 Comprehensive Plan was adopted on April 25, 2006 and effective on May 10, 2006. Council received information concerning the proposed process on July 11, 2006. The Planning Commission conducted a public hearing on September 28, 2006 on Title 20-Subdivisions. This item was included as an Information item in the October 10, 2006 council packet. BACKGROUND: The City has one year to adopt regulations implementing the Comprehensive Plan. These regulations will be incorporated into the Spokane Valley Uniform Development Code, including a wide range of regulations, some of which the City Council has seen in the past. These regulations are subject to the same requirements for early, continuous and collaborative public participation as the Comprehensive Plan. The Comprehensive Plan Implementation Matrix distributed earlier identifies all policies included in the 2006-2026 Comprehensive Plan, some of which will require development regulations and some of which do not. Proposed regulations will be included in the proposed Spokane Valley Uniform Development Code (SVUDC) and was originally numbered Titles 17-25 of the Spokane Valley Municipal Code. Upon further consideration, the City Attorney recommends that the numbers be changed prior to final adoption. Title 20 - Subdivision Regulations. Subdivision regulations generally cover the division of land into two or more lots, tracts or parcels, excepting burial plots, divisions created by testamentary provisions, acquisition for public purposes, and divisions required for wireless communications or electric utilities. Divisions of land includes "short" subdivisions of up to nine lots, which are approved administratively, subdivisions of more than nine lots, which require a public hearing before the Hearing Examiner and binding site plans which apply to commercial/industrial development, which are approved administratively. The two-step subdivision process includes preliminary and final approvals. All final subdivision plats and binding site plans are approved administratively. Subdivisions and binding site plans are survey documents only. The process of subdivision triggers other requirements, including review for concurrency and drainage and construction plans, which are identified in this Title. Both subdivisions and binding site plans must be recorded prior to the sale of property. The review process is detailed as a Type II or Type III permit in the draft of Title 17. Title 20 includes requirements for submittal and approval criteria, as well as provisions for extension of approvals beyond the statutory five year period. Plat alterations, modifications, vacation and boundary line adjustments are also included in this title. Information Report Uniform Development Code Title 20 Subdivision Regulations (aka Trtle 14) Page 2 of 2 Washington statutes are fairly prescriptive concerning the requirements and process for the subdivision of land. Provisions which are a matter of local policy are included in Chapter 20.10.080 General Design. Provisions include lot arrangement and orientation, lot and block dimensions. Planning Commission held a public hearing on September 28, 2006 and recommends approval. Submission to CTED no less than 60 days prior to final action is required. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Marina Sukup, AICP, Community Development Director Greg McCormick, Planning Manager ATTACHMENTS: Draft regulations. PC OK Tide 20, Uniform Development Code 10/5/2006 8:15 AM Title 20 - Subdivision Regulations 20.05 Authority. This title is established in accordance with Revised Code of Washington (RCW) Chapter 58.17 which authorizes cities to administer the process for the division of land. 20.10 General Provisions. 20.10.010 Purpose. Pursuant to the purposes set forth in RCW 58.17.010, the regulations included contained in this title are necessary to: 1. Promote the health, safety, and general welfare in accordance with standards established by the State and the City; 2. Promote effective use of land by preventing the overcrowding or scattered development which would be detrimental to health, safety, or the general welfare due to the lack of water supplies, sanitary' sewer, drainage, transportation, or other public services, or excessive expenditure of public funds for such services; 3. Avoid congestion and promote safe and convenient travel by the public on streets and highways through the proper planning and coordination of new streets within subdivision with existing and planned streets in the surrounding community; 4. Provide for adequate light and air; 5. Provide for adequate water, sewage, drainage, parks and recreational areas, sites for schools and school grounds, and other public requirements; 6. Provide for proper ingress and egress; 7. Provide for housing and commercial needs of the community; 8. Require uniform monumentation of land divisions and conveyance of accurate legal descriptions; 9. Protect environmentally sensitive areas; 10. Provide for flexibility in site design to accommodate view enhancement and protection, protection of streams and wetlands, protection of steep slopes, and other environmentally significant or sensitive areas; 11. To ensure consistency with and to further the goals and policies of the Comprehensive Plan; and 12. To provide a process for the division of land for the following: a) Short subdivision: the division of land into nine (9) or fewer lots, tracts, parcels, sites or divisions with a level of review that is proportional to the effect those lots may have on the surrounding area. b) Subdivision: the division of land into ten (10) or more lots, tracts, parcels, sites or divisions with a level of review that is proportional to the effect those lots may have on the surrounding area. c) Binding site plan: An alternative method of dividing property interests and applying to the division of any land for sale or lease which is zoned for Page 1 of 15 PC OK Title 20, Uniform Development Code 10/5/2006 8:15 AM commercial, business, office, or industrial development, or which is to be developed as condominiums or a manufactured home park. 20.10.020 Exemptions. The provisions of this title shall not apply to: 1. Cemeteries and other burial plots while used for that purpose (RCW 58.18.040 (1)); 2. Divisions made by testamentary provisions, or laws of descent (RCW 58.17.040 (3)); 3. Division of land into lots or tracts if such division is a result of subjecting a portion of the parcel or tract of land to either RCW 64.32 (Horizontal Regimes Act) or RCW 64.34 (Condominium Act) subsequent to the recording of a binding site plan for all such land (RCW 58.17.040 (7)); 4. Division of land due to condemnation or sale under threat thereof, by an agency or division of government vested with the power of eminent domain; and 5. Divisions or acquisition of land for public right-of-way. 6. A division of land for purpose of leasing land for facilities providing personal wireless services while used for that purpose. (RCW 58.17.040(8)) 7. A division of land into lots or tracts of less than three acres that is recorded in accordance with RCW 58.09 used or to be used for construction and operation of consumer or investor owned electric utilities to meet the electrical needs of a utility's existing and new customers as set forth in RCW 58.17.040(9). 20.10.025 Legal Lot. Development shall be permitted only on legally created lots. A lot is created in compliance with applicable state and local land segregation statutes or codes in effect at the time the lot was created, including but not limited to demonstrating the lot was created through one of the following: 1. Lots created through subdivision, a plat approved by the City or Spokane County separately describing the lot in question; or 2. Lots created through short subdivision, a short plat approved by the City or Spokane County separately describing the lot in question; or 3. A deed, contract of sale, mortgage, property tax segregation, plat, or recorded survey describing the lot in question if the instrument was: a. Executed prior to March 24, 1980 for subdivisions (effective date of County's first subdivision ordinance) while the lot in question was under Spokane County jurisdiction; or b. Executed prior to March 13, 1978 (effective date of County's first short subdivision ordinance) for short subdivisions while the lot in question was under Spokane County jurisdiction; or c. Executed prior to July 1, 1969 (effective date of RCW 58.17). Page 2 of 15 PC OK Title 20, Uniform Development Code 10/5/2006 8:15 AM 20.10.030 Approval required prior to recordation. Any map, plat or plan hereafter made of a proposed short subdivision, subdivision or binding site plan, or any part thereof, shall be presented for approval and be recorded as set forth in SVMC 20.30.040. No such map, plat or plan shall be recorded or have any validity unless or until it has the approval of City departments and agencies with jurisdiction as required by this title. 20.10.040 Prohibition against sale, lease or transfer of property. No person shall sell, lease or offer to sell or transfer any lot, tract or parcel subject to the requirements of this title without first receiving approval hereunder and recording the approved division with Spokane County; provided, that if performance of an bffer or agreement to sell, lease or otherwise transfer a lot, tract or parcel of land is expressly conditioned on the recording of the subdivision, short subdivision or binding site plan containing ttie lot, tract, or parcel, the offer or agreement does not violate any provision of this Title. 20.10.050 Vertical Datum. Where topography is required to be shown, the land survey data must be based on the National Geodetic Vertical Datum (NGVD-88). 20.10.060 Monumentation. Monumentation shall be established as required by City construction standards. In addition, every lot corner shall be marked with an iron rod or iron pipe marked in a permanent manner with the registration number of the professional land surveyor in charge of the survey. 20.10.070 Professional Land Surveyor. The preparation of all preliminary and final short subdivisions, subdivisions and binding site plans shall be made by or under the supervision of a professional land surveyor. The professional land surveyor shall certify on the final plat that it is a true and correct representation of the lands actually surveyed. A survey is required on all final plats. All surveys shall comply with the RCW 58.09 Survey Recording Act and survey and land descriptions (WAC-332-130). 20.10.080 General Design. The design of short subdivisions, subdivisions and binding site plans shall conform to the requirements of all applicable City plans, regulations, and design and development standards. In addition: 1. The design, shape, size, and orientation of the tracts should be appropriate for the use for which the divisions are intended, and the character of the area in which they are located. 2. Lot arrangement. a. Side lot lines shall be perpendicular to public street rights-of-way or radial to the right-of-way in the case of curvilinear streets or cul-de-sacs. b. Corner Lots: i. The lot lines at the intersection of two local streets shall run along the hypotenuse of the triangle measured fifteen feet (15'-0") from the intersection adjacent to the street along the front and side of the lot. ii. The lot lines at the intersection of a local street and a collector or arterial shall run along the hypotenuse of the triangle measured twenty-five feet Page 3 of 15 PC OK Title 20, Uniform Development Code 10/5/2006 8:15 AM (25-0") from the intersection adjacent to the street along the front and side of the lot. iii. No corner lot shall be located at right angles to an adjacent interior lot, iv. Property lines at the intersection of public or private streets, and private driveways intersecting public or private streets that exceed one hundred and fifty (150) feet in length shall be curved and conform generally to the curb line in a manner approved by the City. v. Comer lots serving low density residential development shall have an average width at least fifteen percent (15%) greater that the width of interior lots along both adjacent streets to permit building setback and orientation to both streets. c. Lot Dimensions: i. Lot dimensions shall comply with the minimum standards established in SVMC 22.40. ii. Flag lots are prohibited. Reverse flag lots providing access to alleys or amenities located to the rear of the property are permitted. iii. No lot shall have an average depth greater than three times its average width. d. Double Frontage Residential Lots: i. Double frontage and reverse frontage lots shall be avoided except where necessary to separate residential development from arterial roadway or to overcome specific disadvantages of topography and orientation. ii. When lots back to arterials, a screening device shall be installed on the lot(s) limiting visibility between the arterial and the adjoining lots in accordance with SVMC 22.80 or 22.90. iii. No building, except buildings designed and constructed as two-family dwellings or one-family attached dwellings, shall be constructed on or across existing lot lines. Where buildings are designed and constructed on or across lot lines, the building shall be located so that the common wall separating the individual living units are located on and along the common lot lines of the adjoining lots. 3. Block dimensions should reflect due regard to the needs of convenient access, public safety, emergency vehicle access, topography, road maintenance, and the provision of suitable sites for the land use planned. a. Block Length. Blocks shall not exceed 800 feet except as provided in the zoning regulations for estate lots, unless unique characteristics associated with the land such as creeks, woods, or parks, justifies a longer length. b. Block Labeling. Blocks shall be identified in sequential alphabetical order. c. Street alignments shall be designed and constructed with appropriate consideration for existing and planned roads, anticipated traffic patterns, topographic and drainage conditions, public safety, and the proposed use of the land so divided. Page 4 of 15 PC OK Title 20, Uniform Development Code 10!512006 8:15 AM d. All road designs shall be consistent with SVMC 22.130 and adopted street standards. 4. When a tract is subdivided into lots of one acre or more in size, the Community Development Director(hereafter referred to as the "Director") may require an arrangement of the tracts and roads, such as to permit a subsequent redivision in conformity with roads or plans adopted by the City. 5. Lots should not be divided by the boundary of any city, county, zoning designation, or public right-of-way. 6. Every lot shall have direct access to a paved public street, private street, or:private driveway easement. 7. Prior to filing the final short subdivision, subdivision or binding site plan application, the applicant shall improve or make appropriate provisions for the construction of the public or private streets or private driveways that provide access to lots being created through the short subdivision, subdivision, or binding site plan consistent with appropriate -City adopted standards. 8. Wastewater design shall be in compliance with all applicable City and other agencies' regulations. 9. Adequate public domestic water supply and/or fire protection shall be provided in compliance with all applicable City and other agencies' regulations. 10. Provisions for stormwater runoff shall be in compliance with City guidelines for stormwater management as set forth in SVMC 22.150. 11. Easements for electric, water, sewer, gas, and similar utilities shall be illustrated on the final short plat, plat, or binding site plan. The utility purveyors shall indicate to the Community Development Department (hereafter referred to as the 'Department') in writing that the easements are adequate for their service needs. 12. The short subdivision, subdivision, or binding site plan shall provide underground utilities within public rights-of-way, alleys or utility easements including, but not limited to, those for electricity, communications and street lighting. When conditions make underground installation impractical, the Director may waive the requirement for underground utilities. 20.10.090 Findings. Prior to approving any preliminary short subdivision, subdivision or binding site plan, the Department in the case of short subdivisions and binding site plans or the Hearing Examiner in the case of subdivisions, shall determine and make written findings of fact that appropriate provisions are made for the following: 1. The public health, safety, and general welfare; 2. Open spaces; 3. Drainage ways; 4. Streets or roads, alleys, sidewalks, and other public ways; 5. Transit stops; 6. Public potable water supplies; 7. Sanitary sewer; Page 5 of 15 PC OK Title 20, Uniform Development Code 1015/2006 8:15 AM 8. Parks and recreation; 9. Playgrounds, schools and schoolgrounds; 10. Sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school; 11. Whether the public interest will be served by the short subdivision, subdivision, and binding site plan; 12. The proposed short subdivision, subdivision or binding site plan is in conformity with all applicable development code provisions; and 13. Other requirements found to be necessary and appropriate. 20.20 Preliminary Short Subdivisions, Subdivisions and Binding Site Plans 20.20.010 Application. Prior to filing an application for preliminary short subdivision or binding site plan with the Department, it is recommended that the applicant request a pre-application conference pursuant to the provisions of SVMC 17.40 to obtain application form's and receive general information regarding the short subdivision process. Prior to filing an application for a preliminary subdivision, a pre-application conference pursuant to the provisions of SVMC 17.40 is required. 20.20.020 Contents of Application. Every preliminary short subdivision, subdivision or.binding site plan shall consist of the appropriate application form, applicable fees and the following: 1. Maps and exhibits: a. Ten (10) copies of the preliminary short plat, plat or binding site plan which shall be a legibly drawn map, eighteen by twenty-four (18x24) inches for short plats; twenty-four by thirty-six (24x36) inches in size for plats and binding site plans at a scale of V=50' or V=100'. If approved by the Department, an alternative appropriate scale may be used; b. One (1) reduced (81/2x11 or. 11x17 inches) copy of the preliminary short plat, plat or binding site plan; c. One (1) copy of the Spokane County Assessor's'/2 section map clearly indicating the subject property. Additionally, all adjacent properties with parcel numbers must be indicated on the Y2 section map. Assessor's maps for preliminary subdivisions shall indicate the parcel numbers of all properties within three hundred (300) feet of the subject property, unless the applicant owns adjacent property, in which case the map shall show the location and parcel number of all properties within three hundred (300) feet of the applicant's ownership. d. Legal description of the subject property with the source of the legal description clearly indicated; e. Public notice packet; and f. SEPA environmental checklist for preliminary subdivisions and binding site plans. Page 6 of 15 PC OK Title 20, Uniform Development Code . 10/5/2006 8:15 AM 2. Preliminary short subdivision, subdivision or binding site plan data (to be included on / the preliminary short plat, plat or binding site plan). a. Name, address and telephone number of the owner of the subject property and the person with whom official contact should be made regarding the short plat, plat, or binding site plan; b. Title of the proposal. c. Location of subject property by section, township and range; d. A written narrative describing the proposal including but not limited to the number of proposed lots, nature of surrounding properties, proposed access and timing of phasing of the development. The narrative shall also address compliance to applicable sections of the development code and other applicable regulations; e. Vicinity map that clearly indicates the subject property; f. North arrow, scale and boundary" of the proposed short plat, plat, or binding site plan; g. Boundaries of all block, the designation of lots, lot lines and dimensions; h. Location of existing utilities; i. Location, names and widths of all existing and proposed streets, roads and access easements within the proposed short subdivision, subdivision, or binding site plan and within 100 feet thereof, or the nearest city street if there is no city street within 100 feet of the subject property; j. All existing or proposed easements or tracts proposed to be dedicated for any public purpose or for the common use of the property owners of the short plat, plat or binding site plan; k. Location of any natural features such as wooded areas, streams, drainage ways, or critical areas as defined in SVMC Title 21; 1. Location of existing buildings, septic tanks, drainfields, wells or other improvements, indicating if they will remain or be removed; m. Whether adjacent property is platted or unplatted. If platted give the name of the subdivision. If the proposed short subdivision, subdivision or binding site plan is the subdivision of a portion of an existing plat, the approximate lines of the existing plat are to be shown and a copy of the. existing plat, along with any and all recorded covenants and easements; n. Topographic information at two foot intervals. Topographic information required by this section must be collected by or under the direction of a professional land surveyor; and o. 'Site Data Table" showing number of proposed lots, frontage for each lot, lot area for each lot, existing zoning, water supplier, method of sewerage. 20.20.030 Processing Applications. Preliminary short subdivisions and binding site plans are classified as Type II applications; preliminary subdivisions are classified as Type III applications. Both application types shall be processed pursuant to the applicable provisions of SVMC 17.40. Page 7 of 15 PC OK Title 20, Uniform Development Code 10!512006 8:15 AM 20.20.040 Distribution of Plans. When the department determines that the application is complete pursuant to SVMC 17.40.100, the department shall distribute the application materials to affected agencies. The department or reviewing agencies may request additional information during the review process. 20.20.050 Expiration of Preliminary Approval. Approval of a preliminary short subdivision, subdivision, or binding site plan shall automatically expire five years from the date of approval unless a complete application for a final short subdivision, subdivision, or binding site plan meeting all requirements under this Title is submitted to the City. Extension of time may be granted as provided in SVMC 20.20.060. 20.20.60 Time Extensions. An application form and supporting data for time extension requests must be submitted to the department at least thirty (30) days prior to the expiration of the preliminary short subdivision, subdivision, or binding site plan. Time extension requests shall be processed as a Type I application pursuant to SVMC 17.40. The director may approve an extension provided there are no significant changed conditions or changed development regulations which would render recording of the short subdivision, subdivision or binding site plan contrary to the public health, safety or general welfare; and provided one or more of the following circumstances is found to apply: 1. That some portion of the existing preliminary short subdivision, subdivision, or binding site plan has been finalized since the project was approved and the remaining lots would form a unified development consistent with the original approval; 2. That the preliminary short subdivision, subdivision, or binding site plan remains generally consistent with original plat or binding site plan that was approved, and the applicant has taken substantial steps toward finalizing the plat or binding site plan, which shall include at least one of the following: a. Surveying the lots within the development; b. Arranging for public services to the site; c. Obtaining necessary financing for all or a portion of the preliminary short subdivision, subdivision, or binding site plan; d. The completion of studies or other requirements which were part of preliminary short subdivision, subdivision, or binding site plan approval; 3. That at the time preliminary approval was granted, development of the proposal was conditioned upon the extension of public services which are not yet available. This provision shall not apply to public utility extensions which the project sponsor would normally fund; If the conditions set forth in SVMC 20.20.060(1.), (2), or (3) are met, the department may grant a single one-year time extension. Prior to granting time extensions, the Director shall circulate the time extension request to affected agencies for comments. Additional or altered conditions recommended by affected agencies may be required as a condition of this extension. City Departments may also recommend additional or altered conditions. The Department shall issue a written decision approving or denying the time extension request and provide copies to affected agencies, the applicant, and those parties requesting a copy of Page 8 of 15 PC OK Title 20, Uniform Development Code 10/5/2006 8:15 AM such decision. Appeals of a time extension shall be filed in a manner consistent with the / provisions of SVMC 17.50. 20.30Final Short Subdivisions, Subdivisions, and Binding Site Plans 20.30.010 Final Submittal. The final short subdivision, subdivision, or binding site plan shall incorporate all conditions of the preliminary approval. The final short subdivision, subdivision, or binding site plan shall incorporate all conditions of approval imposed by the Hearing Examiner. All final subdivision, short subdivision or binding site plan submittals shall include the following: 1. A minimum often (10) copies of the proposed final short plat, plat or binding site plan; 2. Appropriate fees; 3. Three copies of a plat certificate. The final short plat, plat or binding site plan shall show: 1. All monuments found, set, reset, replaced or removed, describing their kind, size and location and giving other data relating thereto; 2. Bearing trees, corner accessories or witness monuments, basis of bearings, bearing and length of lines, scale of map and north arrow; 3. Any other data necessary for the interpretation of the various items and locations of the points, lines and areas shown; 4. Ties to adjoining surveys of record. 5. The allowable error of mathematical closure for the final plat map shall not exceed one foot in eighty thousand feet or 0.04 foot, whichever is greater. 6. Bearings and lengths are to be shown for all lines; no ditto marks are to be used. 7. Arrows shall be used to show limits of bearings and distances whenever any chance of misinterpretation could exist. 8. Plat boundary and street monument lines having curves shall show radius, arc, central angle and tangent for each curve and radial bearings where curve is intersected by a non-tangent line. Spiral curves shall show chord bearing and length. 9. Lots along curves shall show arc length along curve and radial bearings at lot corners. If a curve table is provided, it shall show angle for each segment of the curve along each lot, arc length, tangent length, and radius. Radial bearings along lot lines will not be required. 10. All dimensions shall be shown in feet and hundredths of afoot. All bearings and angles shall be shown in degrees, minutes and seconds. 11. When elevations are needed, permanent bench mark(s) shall be shown on the final short plat in a location and on a datum plane approved by the City. 12. The final short plat, plat or binding site plan shall indicate the actual net area for each platted lot exclusive of the right-of-way. Lots one acre and over shall be shown to the closest hundredth of an acre, and all other lots shall be shown in square feet. Page 9 of 15 PC OK Title 20, Uniform Development Code 10/512006 8:15 AM 20.30.20 Contents of Final Plat. All surveys shall comply with the Survey Recording Act (RCW 58.09), survey and land descriptions (WAC-332-130), and City standards for road construction. The contents of a final short subdivision, subdivision or binding site plan shall include the following: 1. The final short plat, plat or binding site plan shall be a legibly drawn, printed, or reproduced permanent map. Final short'plats shall measure eighteen by twenty-four (18x24) inches. Final plats and binding site plans shall measure twenty-four by thirty- six (24x36) inches. A two-inch margin shall be provided on the left edge, and a one- half-inch margin shall be provided at the other edges of the plat. If more than one sheet is required, each sheet shall show sheet numbers for the total sheets. 2. The file number of the short plat, plat or binding site plan; location by section, township and range shall be shown. 3. The scale shall be fifty (1"=50') or one hundred (1"=100') feet to the inch. If approved by the department, an appropriate scale may be used which does not exceed two- hundred (1"=200') feet to the inch, provided a four-hundred (1°=400') feet to the inch reduced copy is also submitted. 4. A distinct wide boundary line shall delineate the boundary of the short plat, plat or binding site plan. 5. The location and widths of streets, alleys, rights-of-way, easements, parks and open spaces proposed within the short plat and those existing immediately adjacent to the short plat shall be shown. Areas to be dedicated to the public must be labeled. 6. Layout and names of adjoining subdivisions shall be shown within and adjacent to the subdivision boundary. 7. The layout, lot and block numbers, and dimensions of all lots shall be shown. 8. Street names shall be shown. 9. Street addresses for each lot shall be shown. 10. Plat restrictions required as conditions of preliminary short subdivision, subdivision or binding site plan approval shall be shown. 11. Appropriate utility easements shall be shown. 12. Any special statements of approval required from governmental agencies, including those pertaining to flood hazard areas, shorelines, critical areas, and connections to adjacent state highways shall be shown. 13. A notarized certification by the owner(s) as shown on a current plat certificate shall be provided dedicating streets, areas intended for other public use, and granting of easements for slope and utilities. 14. A certification signed by a professional land surveyor registered in the state of Washington stating that the final short plat, plat or binding site plan was surveyed and prepared by himself/herself, or under his/her supervision; that plat is a true and correct representation of the subject land; and that monumentation has been established as required by City standards. 15. The City Council authorizes final approval of any final plat, short plat, or binding site plan, if it is reviewed and signed by the following: a. Spokane Valley Public Works Director; Page 10 of 15 P OK TRIu- 20, Uniform Oevelupment Coda i 0~5=6 8:15 AM f A b. Spokane Valley Community Development Director; c. Spokane County Utilities Director; d. Spokane Regional Health District; e. Spokane County Treasurer; f. Spokane County Assessor; 0. Water purveyor represenfative; h. HearIng Examiner for final plats only- 20.30.030 Filing Final Short Plat, Plat or Binding Site Plan. The final short plat, plat or binding site plan shall be submitted t6 the Department for review. It shall be routed to appropriate departments and agencies in order to review for compliance with the conditions of approval. Once all reviewing department6 and agencies are satisfied all conditions have been met or appropriate bonding and surety obtained pursuant to Mt} 20,30.040, the final short plat, plat or binding site plan mylar shall be submitted to the Department for obtaining the required signatures. Final pJats and short plats shall be approved, disapproved, or returned to the applicant within thirty days from the date of filing thereof, unless the applicant consents to an extension of such time period- (R W 58-17-140) The Department shall record the completed final short plat, prat, or binding site plan with the Spokane County Auditor- 20.30.40 Bond in Lieu of Construction Limitations. IP lieu of the completion of the actual construction of. any required improvement prior to the approval of the final plat, short plat or binding site plan, the public works director may accept a bond in an amount and with surety and CorMditions satisfactory to the Director and ccnsistent with the provision of RGVV 55-17.130, only if all of the following conditions are met: 1- The Improvdment or improvements constitute less than 5 % of tha total capital requirements for the plat, short plat or binding site plan. 2- The improvements will Ise completed within one (1) year of the date of final approval. 0. The failure to complete the improvement does not impair the function or operation of the transportation, sewer, water, or storrnwater systems. 4. The applicant for the bond does not have any outstanding improvements that have not been timely completed within other plats, short plats, or binding site plans within the City. 5. The improvements could not be completed due to weather or product supply- 20.30.50 Phasing. Any subdivision may be developed in phases or incraments- Phasing of short subdivisions er binding site plans is not permitted. A master phasing plan shall be submitted with the preliminary subd vision for approval by the department- The phasing plan may be approved by the Director provided: I- The phasing plan includes all land identified within the legal notice; 2- The sequence of phased development is identified by a map; , Each phase has reasonable public or private infrastructure to support the number of dwelling units contained in that phase; 4- Each phase constitutes an independent planning unit with facilities, adequate circulation, and any requirerents established for the entire subdivision; and provided Page 11 oP 15 PC OK Title 20, Uniform Development Code 10/5/2006 8:15 AM that any non-finalized portion meets the minimum lot size of the underlying zone for the proposed use; and 5. The Public Works Department approves the necessary documents so that all road improvement requirements are assured for that phase. A phasing plan may be amended following preliminary approval. Said plan may be approved administratively provided the above criteria are met. 20.50 Preliminary Plat, Short Plat, and Binding Site Plan Alterations 20.50.010 Applications. An application may be submitted for any proposed alteration to a preliminary plat, preliminary short plat or binding site plan. The application shall contain the signatures of the persons having an ownership interest in the plat or binding site plan. A preliminary plat alteration is classified as a Type II permit and shall be processed pursuant to SVMC 17.40. 20.60.020Preliminary Plat, Short Plat and Binding Site Plan Alterations, Notice, Decision, Filing Plan. Any request for a proposed modification to a preliminary short subdivision, subdivision, or binding site plan which has received preliminary approval shall be submitted to the department. Any proposed modification which would amend conditions established administratively shall be circulated to affected agencies for review and comment. An amended decision or amended conditions of approval may be required based on comments received from affected agencies. The Director may waive formal processing if it is determined that the proposed modification would not have a substantial impact on adjacent properties, or conditions of approval. This process shall not apply to amending site plans or conditions thereof established by a hearing body that would constitute a "change of condition.' Alterations may be approved by the Director, if the Director determines that the public use and interest will be served by the alteration. Following approval of an alteration, the applicant shall produce a revised drawing of the approved alteration which shall be signed by the Director and filed with the City of Spokane Valley Community Development Department. Any proposed modification which would significantly amend conditions established by the hearing examiner shall be processed as a "change of conditions" pursuant to SVMC' 7 20.60 Final Plat and Short Plat Alterations 20.60.010 Application. An application may be submitted for any proposed alteration to a final plat or final short plat. The application shall contain the signatures of the majority of those persons having an ownership interest in lots, tracts, parcels, site or divisions in the subject subdivision or portion to be altered. If the subdivision is subject to restrictive covenants which were filed at the time of approval of the subdivision, and the application for alteration would result in the violation of a covenant, the application shall contain an agreement signed by all parties subject to the covenants providing that the parties agree to terminate or alter the relevant covenants to accomplish the purpose of the vacation of the subdivision or portion thereof. Page 12 of 15 PC OK Title 20, Uniform Development Code 10/512006 8:15 AM -`1 A plat alteration is classified as a Type II Permit unless a public hearing is requested pursuant to SVMC 20.50.020 below in which case the plat alteration shall be classified as a Type III Permit. Both permit types shall be processed pursuant,to SVMC 17.40 and in a manner consistent with RCW 58.17.215. 20.60.020 Final Plat Alterations Notice. Public Hearing. Decision. Filing Requirements. Upon receipt of a completed application for a final plat alteration, the department shall provide notice of the application to all owners of property within the subdivision, publication in an appropriate regional'or neighborhood newspaper or trade journal, and to those owners of property within (300) three hundred feet of that portion of the plat-proposed for alteration. The notice shall include a statement that a public hearing will not be required unless specifically requested within the timeframe indicated below. If a public hearing is requested within 14 days-of receipt of the notice, notice of the hearing shall be provided as is set forth in SVMC 17.40.120. Alterations to final plats may be approved if it is determined that the public use and interest will be served by the alteration. Following approval of an alteration, the applicant shall produce a revised drawing of the approved alteration of the final plat, which shall be signed by the Director and filed with the Spokane County Auditor's office to become the lawful plat bf the property. 20.60.030 Final Short Plat Alterations. Notice. Decision. Filing Requirements. Upon receipt of a completed application for a final short plat alteration, the department shall provide notice of the application to all owners of property within the subdivision, publication in an 1 appropriate regional or neighborhood newspaper or trade journal, and to those owners of property adjacent to that portion of the short plat proposed for alteration. Alterations to final short plats may be approved by the Director, if the Director determines that the public use and interest will be served by the alteration. Following approval of an alteration, the applicant shall produce a revised drawing of the approved alteration of the final short plat, which shall be signed by the Director and filed with the Spokane County Auditor's office to become the lawful plat of the property. 20.70 Plat Vacation 20.70.010 Plat Vacation Application. An application may be submitted for the proposed vacation of part or all of a plat. The application shall contain the signatures of the majority of those persons having an ownership interest of lots, tracts, parcels, sites or division in the subject subdivision or a portion to be vacated. 20.70.020 Plat Vacation - Process. Vacation of a plat is classified as a Type III application. Upon submittal of a complete application for vacation of plat, the department shall process the plat vacation request pursuant to SVMC 17.40 and in a manner consistent with RCW 58.17.212. Page 13 of 15 PC OK Title 20, Uniform davE~ lepmen code 101512006 $;15 AM 0.80 Boundary Line dlustments/E1iminations 20.80.010 Scope. Boundary line adjustments shall be a minor alteration in the location of lot boundaries on existing lots- The purpose of the boundary line elimination process is to remove interior lot lines of a parcel comprised of two or more separate lots with contiguous ownership. Boundary line adjustments must be consistent with the fblloing; 1. Such alteration shall not increase the number of lots nor diminish in size open space or other protected environments. 2. Such alteration shall not diminish the size of any lot ~o as to result in a lot of less square footage than prescribed in the zoning regulations. 3- Such alteration shall not result in the reduction of setbacks or site coverage to less then prescribed by the zoning regulations. 4. All lots resulting from the boundary fine alteration shall be in conformance with the design standards of this chapter. 20.80.020 /Review Process. Boundary line adjustments and eliminations are classified as Type I applications and shall be reviewed pursuant to VM 17.40- 20.80.30 Application and Drawing Requirements. Application for a boundary line adjustment or elimination shall tie made on forms provided by the Department and shall provide the following information: 1- Existing conditions site plan - produce a to-scale site plan on are 8' 11 inch sheet i with one inch margins on all sides showing the following information: a. The existing dimensions and square footage of the existing propertylproperties involved; b- The location and setbacks of any improvements ( i.e. structures, septic systems, etc.) from all property lines; c- The location and dimension of all access and utility easements; and d. The Ioi~ativn, dimensions and names of public and/or private streets abutting the property(ies). 2. Proposed adjustment/elimination site plan - produce a to-scale plan on an 8 " 11 inch sheet with one (1) inch margin on all sides shoving the following information: a, The location and setbacks of any improvements ( i.e. structures, septic systems, etc-) after the proposed boundary litre adjustment or elimination from the new property lines; b. The location and dimension of any access or utility easements after the proposed boundary line adjustment or elimination-, c. The location, dimensions and names of public and/or private streets abutting the property(les) after the proposed boundary line adjustment or elimination; and d. Indicate old property lines with a dashed line and the new property lines with E' a solid line. y' i Page 14 of V3 PC OK True 20, Uniform Development Code 101512006 8:15 AM ( 3. On a separate sheet of paper (8'/z x 11 inches) a written legal description for the existing parcel(s) and the proposed adjusted or eliminated parcel(s) with one (1) inch margins on all sides. 4. One (1) copy each of all involved property owners' recorded deeds, verifying current ownership of the subject property(ies). 5. If available, submit a copy of an original plat for the subject property. 6. If the boundary line adjustment results in a decrease"of distance between a property line and any structure on the site to less than ten (10) feet from the required setback, a record of survey of the property shall be completed to prove that no illegal building setbacks will be created as a result of the boundary line adjustment. The survey must be completed by a surveyor licensed in the State of Washington. 20.80.40 Recordation. The Department shall record approved boundary line adjustments and eliminations with the Spokane County Auditor's Office and submit copies of the recorded documents to the Spokane County Assessor's Office. All fees for such recording shall be paid by the applicant prior to recording. Page 15 of 15 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 10-2406 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ Information x admin. report ❑ pending legislation AGENDA ITEM TITLE: Draft Governance Coordination Manual PREVIOUS COUNCIL ACTION TAKEN: The purpose of this agenda item is to give Councilmembers an opportunity to discuss proposed changes to the Governance Coordination Manual. A redline version and a clean version are attached. ~Rare Council reminders. This item is scheduled as a proposed resolution for the November 14 council meeting. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGETIFINANCIAL IMPACTS: STAFF/COUNCIL CONTACT: Councilmember DeVieming ATTACHMENTS Redline version, and clean version of Governance Coordination Manual and Exhibits Draft for Review U111v Fommed:Font:16MWW Formatiadf Font: 16 Dt Formslted: F;,rit: 16 pt, KAI CM' OF 900, o n~ ..;0OValley A TTA CHMENT A Governance Coordination Manual Resolution No. 05-M- A Comprehensive Collection of Meeting Rules, Coordination Procedures, Administrative Public Hearing Procedures, and Applicable References from the Revised Code of Washington Adopted Septtmbar-1~~2005 Resolution 03-028 adopted 5-13-2003 RcsoWon 01.013 adopted 5-25.2004 ~r a - 1 y.l (it -mmamx MAIJUal 1 1) ra f t f u r R ev i c N% It I r o..n.m.a: fo,U 16 M Ilc:+c7_ Form~Rfs~ FcrK: I6 cA formatS=d: f vit l ;a, Nv1 TABLE OF CONTEN-TS ARTICLE 1 -COUNCIL MEETINGS............_ .............................4 1.01.1 Council Meetings - Time and Location •1 1.01.2 Council Meetings - Open to the Public _ M_._.... 4 1.02 Election of Officers 4 1.03 Presiding Otilcer 4 1.04 Quorum 1.05 Attendance, Excused Absences.._ 1.06 Special Council Meetings 1.07 Council Material.... _ _...Y _ 1.08 Council Packets. 1.09 Council Meeting Agenda I Consent Agenda.._...._._ _ _ 1.10 Approaching the Dais 1.11 Study Sessions and Workshops 1.12 Council Travel Provisions _ . 1.13 Telephone Tree.._.._ ...Y..-._........ 1.14 "Three Touch Principle^...._...._ . 1.15 City Manager 1.16 City Cleric - Minutes - Public Information Access 1.17 City Staff -Attendance at Meetinp ARTICLE 2 - DUTIES AND PRIVILEGES OF MEMBERS 2-01 Respect and Dewrum 2.01A Forme of Address..-...-..-... _ . 2.02 Seating Arrangement-...... _ . 2.03 Dissenb and Protcsb....... 2.04 Filling Council Vacmrcies....._----- ARTICLE 3 - COUNCIL PROCEDL-M_ , 3.01 Rules of Order 3.02 Motions 3.03 Order of Business 3.04 Adjournment Due to Emergency or Disruption 3.05 Permission Required to Address the CounciI 3-06 Voting and Telelvideo Conferrncmg 3.07 Enacted Ordinances, Resolutions and Motions . . = 3.08 Ordinances 3.09 Resolutions 3.10 Reconsideration---.---._ 3-11 legislative Process, Preparation, Introduction and Flow of Ordinances, Resolutions and Motions 3.12 Complaint; and Suggestions to Council 3.13 PhottTmphs, Motion Pictures, Video Tape - Pcttnission Raluired far Artificial II'us-rn.aii.;i Draft for Review ()nlv Fes: F:wTL 16 P Dow T.1BI.E CAF CONTENTS, Caatinutd ARTICLE 4 - CONUM FS. BOARDS & ClDI MISSION . 3 4.01 Conunitlom - 4,02 Council RrIations with Board-% Commissians and CoLmud CWzrn Advi +€y Fludivs A RT[CL 5 - RELATIONS WITH CITY'VL .NAG ER & ADMINLgTRATI 1ti ? . 5,01 We of lha City NlanWr-_.- I-......,.,.,,.,,.......... 5.02 Admimi3 raflve hilerfemcc by Vound lrnlrmbas ! 5.02.,1 IQfomia7 CammunicaTiora Enrcouragcd r- 5.03 Ad-mini imtivv Complainix 14iftdc Directly to Individual' Coed!m=bem-----------........... 5.04 Administstive Complairm -`Bcst Practlec ARTICLE b - PUBLIC HTARL !G PR0C'E73LTFtF F'~ll-r' k`hht}•_a!lH_•r 71'...- - :-:...:--I. t, (KI Tx, cs of Ys L_f{ tsJ 1r 5 t Ll I i Tklai vc Public Ifczyi t - L S eci: c Statutory Prosi;kln5 . _ . - - - - I_ ~r ,4v(1ttiJiE{?"iPsl lirdical i"ttTaTie ilcarin _I ? 3. PuhZ H~tnc B=M ' i F rt cErFa~rn Ifirlnc . .RTECLF 7-[ F tli" Rl`L_ES 7.01 1~ 7,02 U 7.03 Publir U-M (?r kv]iunce NoL Inlr-3dCd . - Exhibits and attschmencs. Exblbit A-1 Telephone Tree b4enso Exhib t A-2 Ti elophotse Trca roe CoapcCl 11%jans Syr Ch art............... a Fxhiblt A-3 Parliamentary Procedure at 2 Glance..,.... raft 1 ! IV K e % i t- N+ ( ) n Iv rexae.U da Font 16 pt. Sold For"w tt" Fart 16 pt Formatted: Fort: 16 g!. Odd Exhibit A4 l.eglslntlrc Process Flow Chart Exhibit A-5 Committee Structure and Rules = i Exhibit A-6(1) Task Force/Town Hall Meetings General Model Exhibit A-6(2) Multi-Agency Coordination Task Force Model Exhibit A-7 Citizen's Task Force General Model (hart... _ Exhibit A-l Revised Code of Washington. 33A.13, Councilf.Manager Plan Exhibit A-9 General Policy Resolution of Core Beliefs 5 (Jayall,l:h?G N1n111m] .1 Formadmi Funk 16 Pr. Wd ! Draft for Rc ic~► Onl Fwmwlmh Font: 16 pt Formadut FonL• 16 Pt. Bind ARTICLE i - COUNCIL MEETINGS 1.01.1 Council Meeting - Time and Location. All regular meetings of the City Council shall be held cat the times and locations specified by applicable ordinances and resolutions of the Council. 1.01.2 Council Meetings - Open to the Public. All meetings of the City Council and of committer, theeof shall be open to the public, except as provided for in RCW 42.30.110 or RC W 42.30.140. 1.02 Eleetion of OMcen. Procedures for electing officers are as follows: (a) Biennially, at the first meeting of the new Council. the members thereof shall choose a presiding officer from their number who shall have the title of Mayor. In addition to the powers conferred upon him/her as Mayor, he/she shall continue to have all the rights, privileges and immunities of a member of the Council. If a permanent vacancy occurs in the office of Mayor, the members of the Council at their next regular meeting shall select a Mayor f xim their number for the unexpired term. Following the election of the Mayor, there shall be an election for a Deputy Mayor. The term of the Deputy %L,yor sltall run concurrently with that of the Mayor. (RCW 35A_ 13.030) (b) The election for Mayor shall be conducted by the City Clcik- Ilia City Clerk shall -all for nomination. Each member of the City Council shall be permitted to nominate one (1) peasan, and nomination shall not require a second. A nominee who wishes to decline the nomination shall so state at that time. Nominations arc then closed- The election fur Deputy Mayor shall be conducted by the Mayor, and nominations shall be made in the manna previously described for the election of the Mayer. (c) Except when there is only one (1) nominee, election shall be by %%Tittcn ballot. finch ballot shall contain the name of the Councilmember who cast it. The City Clerk shall publicly announce the results of the election Thereafter, the City Clerk shall record the individual votes by oouncilmembers in the minutes of the meeting. In the event the Council is unable to agree on a Slayer by majority vote of members present, the Office of Mayor shall be temporarily filled by an Acting !Mayor. Ties shall be resolved in a contest by cbuinee. The office of Acting Mayor shall be filled by the Cotmcitmmbcr who just previously served as Deputy Mayor, or if such person is not a member of the Council. the Councilmcmber with the next highest seniority. The Acting Mayor and Acting Deputy Mayor shall continue in office and exercise such authority, as is described In RCW 35A.13 until the members of the Cotmcil agree on a Mayor. at which :ime the role of Acting Mayor and Acting Deputy Mayor shall cease and terminate. 1,03 Presiding Officer. The Mayor shall preside at meetings of the Council and be recognized as the head of the City for all ceremonial purposes. The Mayor shall have no regular administrative or executive duties. In case of the Mayoes absetee or temporary disability. the Deputy Mayor shall act as Mayor during the continuance of the abse:iee, in case of the absence or temporary inability of the Mayor and Deputy Mayor, an acting Mayor Pro Tempore selected by members of the Council shall axe as Mayor during the continuattoe of the absences. The Mayor. Deputy Mayor (in the Mayor's absence) or Mayor Pro Tuna arc referred to as "Prrsiding Officer" ftin time-to-timo in these Rules of Procedure 1. c~a Jn1or[Council Corresao dencc- Councilmcmt gn r eMi that in the Gwp~il-',faoaga rrr Farmaltadr Fat. BcM n(' mcrnTncnt. the Mayor is rMe0imd by community mrabas as a paint-cif-contact: 1L, f3_c-ilitat_ fllll.cornmunicatimm ruff sill atone with the Nlavcw to circulate to Councilmembcr- Govemancc htunual ? Draft for R e% e% i c N t t l y Formatted: Funr. 16 pt, Bold Formattadt Fant 16 pt Formatted: Fa l: 16 k. Bold f I _ 1 I'-- _ I I r 11"~~:Ir~,,itit n,•r ;I~~.r :!~c.~~~..-sl c i:.i4t i_h: l .1a• 1.04 Quorum. At all meetings of the Cotmcil, a majority of the Councihnrmbers who hold ut7icc shall constitute a quorum for the transaction of business. A lesser number may adjoum from time-to-time, provided that written notice of said adjournment be posted on the exterior Council Chamber doors per RCW 42.30.040. Council meetings adjourned under the previ,, F, shall be considered regular meetings for all purposes. (RCW 35A.13.170, 35A.12. I'1 , i 1.04-6 Attendance, Ettcused Absences. RCW 35A.12.060 provides that a Councittnembct ! e hi-Vhcr office by finning to attend three consecutive regular meetings of the Council without being excused by the Council. Members of the Council may be so excused by complying with this section. The member shall contact the Presiding Officer. City Clerk or City Manager prior to tic meeting and slate the reason for his+her inability to attend the meeting. Following roll call, the Presiding Officer shall inform the Council of the membees absence, , L-ie €~r=»r and inquire if there is a motion to excuse the member. This motion shall be nondcbatable. Upon passage of such motion by a majority of members present, the absent member shall be considered excused and the City Clerk will make an appropriate notation in the minutes. 1.0#, 77 Special Council Meetings. Procedures for setting a special meeting are as follows: (a) A special meeting may be called by the Ma}vr or any throe (3) members of the Council (RCW 35A_ 13.170, 35A.12.110) (h) Notice of the special meeting shall be prepared in writing by the City Clerk. The notice shall contain the following information about the meeting: time, place, and business to be nwisacted. _ h*;lie4-4;_A i.~•we~- (c) The notice shall be delivered by regular or electronic trail or personally to the residence of each Cotmcilmember, the City Manager, and the business office of each local newspaper. radio and television station which has on file a written request for notice of special meetings. The notice must be delivered at Icast twenty-four (24) hours prior to the meeting. (d) The notices provided in this section may be dispensed within the circumstances provided by RCW 42.30.080, that is: (1) As to any member who, at or prior to the time the meeting convenes, files with the City Clerk a written waiver of notice, (2) As to any member who was actually present at the meeting at the time it convenes, and (3) In the event a special meeting is called to deal with an emergency involving injury or damage to pcrsoos or property or the likelihood of such injury or damage, when time requirements of such notice would make notice impractical and increase the likelihood of such injury or damage; or as otherwise provided by law. 1.0?.k Council Material. Councilmcmbers and affected staff should read the agenda material and ask cluritication questions of appropriate staff prior to the Council meeting, when possible. 1.W) Council Packets.--Councilmernbers shall personally pick up their agenda packets from the individual mailboxes, provided by the City Clerk, unless otherwise arranged by the utcmbcr of farther directed by Council. t;+ \,-rn:iri c P.tami:l Draft for R e % i e N% Only Farmatte* FoM 16 pt, flora Fonrurtta h Ford: 25 a Formatted. Fmt: t6 pt. BOW 1.1!ri0 Council !Meeting AgendalConsent Agenda. The City Clerk, under the direction of the City Manager in consultation with the Presiding Officer, shall arrange a list of proposed mattCrc according to the order of business and prepare an agenda for the Council. After the propw cd agenda has bon reviewed and approved by the Mayan. the Presiding Officer shall have the option of odjusting the agenda as necessary. A copy of the agenda and supporting materials shall he prepared for Councilmembers, the City Manager, and the media who have filed a notification request, on or before close of business on a Friday preceding a Tuesday regular Council mectin9 or at the close of business at least 24 hours preceding a Special Council meeting. Any revised agenda, tha=fta distributed shall contain the date, time and author of the revision- Distribution of the agenda to Councilmembers shall be aS directed by Council and may be by maiihoscs in City hall. Fax. E-mail or personal delivery whcn requested. Requests for pre9attations to be scheduled on the formal agenda imply that the presentation is the official business of the City. Playing of video tapes shall be pre-screened by the Presiding Officer or designer who shall rule on the appropriateness of the video tape. The Presiding Officer, three (3) Councilmembers, a majority of the Councilmerub<n prciic:n, or the City Manager may introduce a new item to the agenda at a meeting (a) Thc City Manager, in consultation with the Presiding Offlecr, shall place maucn on the consent agenda which: (1) have been previously discussed by the Council; or (2) based on the information delivered to members of the Council by administration can be reviewed by a Councilmember without further explanation; (3) arc so routine, technical or "housekeeping" in nature that passage without discussion is likely; or (4) otberwisc deemed in the best interest of the City. {b) 'I be proper Council motion on the consent ageods is as follows: "1 move approval -0f the consent agenda" This motion shall w-14-will have the cdect of moving to approve all items an the Consent Agenda. Since aprrio- al ct' Uty Item on the consent agenda implies unanimous consent. any mcmf-tcr of die ("-'iAr.cil ..l: ell I!Ave 'lie nchr lo remove any item from the consent agenda. 'lharc(arc, prior to tho iotc up 11Y motio to Forms tadr HlgMtgrrt i*ovt lbo con5,"'tt ngcnd:t~ the Piettiding Met ftU inAuire it any Councilmemt-t wi*" xi item to lk tsithdraKtt fatter the coR9ent aptida If any Tt[tllltr }a withdrn+~r, b'te PtMicling Oflim shall place the item `t an app, Iprfste place on the d;crda Mr the P=A Ur 1 future mcet[ng. 1.110 Approaching the Dais The intent of adding this item specifically to our Governance Manual is to m4c it clear to St.t1f, Council and the general public once a Council meeting has been called to order, stepping bctwctn the podium and the dais will not be allowed This includes. but is not limited to, video recording, still photography. tape recording, and written handouts. Approaching the dais will not be permitted after tcn minutes prior to the start of the mating the Council reserves the tigbt to invite anyone forward to be addressed at the dais. 1.1' 1 Study Sessions and Workshops. Regular or Special Council meetings. or portions thcm-f, may he designated as Study SeWoas by the Presiding Officer. Study Sessions speed have no formal agcda, except when required for special meetings under RCW 42.30.080, and may be conducted informally so long as such informality is not in conflict with these rules. '1hc purpose of Study Session discussions i± to allow Councilmernberi to be made aN%mrc of impending business and Governance Manual 7 Draft for R e N l e Only Formatted: Facet: 16 pt, Bold Formatted: Font: 16 pt Fortnet2rd: F-r,t. 'h pf, fc!id allow informal discussion of is. ues that might be actel on at a future meeting. Tlie purro>c ..f Workshops is to allow Councilmemberx to do concrntrated preliminary work Niith :administration on single subjects but time consuming, complex maners (i.e., budget, complex legislation or reports, etc.). Workshops and Study Sessions shall be in a less formal setting, n.mcll m SaIESI than at the dui,. but shall not discourage public observation. Public comment is not allowed at study sessions although the Council may request participation in the .Lune manner as a regular Council meeting. The City Clerk, under the direction of the City Manager, shall arrange a Council study session or worksbop worksheirt for the meeting. The worttsheel shall, for cock !tang contain tht discussion subjedl the discussion louder, the acdrfty and the discussion god. After the proposed %witshed has been approved by the Presiding OfTcier, a copy shall be prepared for Councilmembers, the City Manager, and the press. on or hcfore 4:30 p.m., one (1) day before the Council study session or workshop. During the Council study session or workshop, the dfscuussim leader should: (a) Introduce the subject and give background information; (b) identify the discussion goal; (c) Act as facilitator to keep the discussion focused toward the goal; and (d) Alert the Presiding Officer when it is appropriate to call for a cxmscr►svs, motion or official direction of the Council. I'lic role of the Presiding Officer is to facilitate Councilmembers engaged in free flowir.: discussion without the necessity of cacti councilmembcr being recognlmd by the presidia, officer. The Presiding Officer retains the option of acarmiog the function of the discussion Ieadt-f at any time in order to maintain decorum and enure all cOunCilmcmbmr have the opportunity tut be heard, and to keep the discoasion;1tetpcrl,. I.1 kkI Council Travel Provisions This section is intended :u priwidc g-uiLrwc on t' c ,lu!ir-ion ui t e t_'. u~cl bud_ct for ci:} business related travel expenses. -Ibe total allocation of traicl funding budgeted tier the Legislative Branch fix the fiscal year will be apportioned (1/T) to each Councilmember. The,--, monies may be used to defray expenses for transportation, lodging, meals and incidental expen-_ - incurred in the conduct of city business Periodic statements of expenditures to date will he provided each Councilmember by the Finance Department. Should a Councilmember exhaust their apportionment of finds, that person will be responsible for payment of any travel and relntat expenses or they may request a voluntary allocation from another Cotncilmember who has a balance in their travel account. During the last six (6) months of a Councilmember's current term of office, incurring Cit; husiness-related travel cxpenditums require the prior authorization of the Finance Commince, except when such travel fulfills the obliL:alwn, of the t'nur.c:lmcnbcr'; =.:nice n -!a1c,~i l= or regional boards, commissions or task force-. 1.14: Telephone Tree. Occasionally there Neer} :;t:;hiR~al of .rncr".'I:C:i ~;1r}ifl!11K In the community where members of the Council should receive briefings as quickly as possible City Council telephone tree system has hertz adopted by Council motion and is attached .r; L-xhibit A-I & A-?. ~ Draft for Review Only Fon"ttimlB3'nril: ifitit.EdA Fasncarftod, -fan. 16 pt awed; rte, 16 ax. 6014 "Three ` oach Principle." DcL4s ari ma} rr And cii[zens at all levels raf Oic City bh sold ha%c a dcqumc tierce to theughtfuily onmsidcr dv issues prior to final dreision5. It h the intent Df the Council Wit the Council and Administration shall abide by the "Three "touch principle" wivnever pamlhlr_ `fThc folimxing prvicedum] guidelines axe designed io avoid 'uarprk ' to the t'ity fauna Citizens and Adndnistramm'c pcr5r9rlncl - + Auq inquest or proposA for adopting or changing public policy, Qrdinancff», Resolutions or City Coamcll Dircuflves which ,,sill require a decision of the Ciiy Council, or A.dnr dTllSTJ7ti' ioa. sluxild "tonca" ••,FA the Decision makers tlircm septtr>rit time, lha~ ,iwludca ,teal tT-un. [I t= "inflmiatinn onik Ia,kx ovn v cr -inx_i tltc;txJf. Tie_fn!l,talc the C-04incii'$ I:1 tee 1C u~ {as-1.16%C Lirtaq .11 1! ti 1tG .vs zx3~5S 43tlaiy 1 r tl tour-ll b L4 Irl= an anf vmatia?n.il l .C ]P4r~nU4]T';. +a 7l ' id'lie guNcrt niaticr is ComyTcN In 11p1y. e,_ _Qu&si- judic,ial maaum and any subject di:sr;us,wd its executive sessions area: excluded Rim applirWiun of the "'Three Touch Prineirlr." + It is recognized that the han& of d=isirue maalters should not be tied uriocccsstraly- Urrexfrcc,icd eireurrastant may arise whcrrin obscrvancc oftbe "Three Touch principle" is impractical. However, svh= unusual circurnsWiwzs arise which ju.sffy a `first d anion' derision, the per:scrns requesting the ex-podited dexislon should also crplaiin tits Umin,g cirCumstimces. This Prinviple eseludes staff reports end othc gmml comrrrlmtcations not tinquiring m Council &6iora. I.Ii.5 City Manager. The City Mnnugcr, as the chief executive oRicrr and head of ibu admin strWive braartch of city government, or hLO= designee; shill ma end all mretings of the City Council, unless cteusccl by the timiding {pees or Cmmcil. The City Manager shall be responsible. to the Council for the proper adminiLgrattivra of all affairs of t#1c City. The City Mm agct sbarll rewmrnerkd fair Adoption by the Council such mcasuics as be she may deem newt or cxpcdicr# prcparc acid subteen to thle C ounei I such relrmrts as may be raluired by ih1 hcwAy or ai the City Manager deems advbable tai submtl: kmp the Council frikly mdvi-wd sas to tltc blisirncss of Ow city: aril! :;hall table pant in the Council's disuLvislon on all maUm concerning the wr lfam of the City. fia the event that the City 4laneger is LmWe in attend a Council meeting, tlic City Manager droll appoint a Icy staff'mcrnbcr to aticnd the meeting as the representmd-ve of City admin st idan_ (-RCW 3SAt.13.08t1) 1.1=t, City Cleric Minutes - Public tuformatfort Aiece'as. "ilac City Clerk VINO ho 4:X-0, 0160 Clerk-*f-6c-Couruil and shall Lxp rninulcs ms required by 1my, and s "I perform such other duties in the meeting as may be required by lbo Council. Presiding Offm, or City Mmogm In the iibsence of the City Cledc, tho City Cleric sb$il appoint a replat;oment to wt as Clerk of-thauracil. The Clerk-oftte-t:otancil slrali keep r>zinutts which idPatify the 'aterai discussion of the issue and wmpicte dd aiI of the olTcini action or co s=in ruz, hed, if any. Whe, practical, and tazth Lhc exception of Cxccuiivc Smis ons, the City Clerk shall tijpedudi,.> mere utd the pt cedin,fs eafall City Council meetings, grid shall keep and malk40 avaiMIL, an index Of tiac topics ofrach mrcting 'Which will facilitaare Iaaa'A6011 Of the item in the sppropriatc ininuter,=-tom{ . Access to the mcoraiings shell be male reasonably ityid table to Bn v party who 3u r'cquems, ascaardirag to City pob%L; iufa}ir mr[on procadureff. 1.1~' City statf'f - Attenclance at 14MretingL Attendance as meetings by City skiff shall be at the pleasure of the C 4 Manager. It is the in-tent of the Cormcil that Lhe ;-,lLtanagcr sclielule adequatr ardministnq[vc supporl for the husin= at hamd but also pro4cct the pTWticttr'e eal;ambilatyr or f?eTar+r±rnc at ll is When sounal sS°stcrn OF trtlicr nionitirrnb e:iVabilidrs exist, the Alarlar r may GD%,CMLMce Ntanual D r ft f i r It c i c l rt f, Formatted: Foot: 16 pt, Bold N NN Formatbod: Foot: 16 pt Formatted: rcrt: IF? lit, M Ad allow personnel to utifirc prtxfuctivc tithe m their offices or other areas µ161c Haitimt fix the specific item of business for ~%hich Heir apple -•!ncc before the Council is I ;n f ~~ATrnunL c 1t:uY:A1 Draft for Kevie-w Only FoneattedtFaC16KSold F«,ram.e, Font, 16 ot Formatted: Font 16 pL Bold ARTICLE: 2 - AI.rTIES AND PRIVILEGES OF MEMBERS 2.01 Respect and Decorum. It is the ditty of the Mayor end Councilmembes to maintain dignity and respect for their offices. City staff and the public. While the Council is in session, the Councilrn tal shall preserve order and decorum and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings of the Council, nor disrupt or disparage any member while speaking. Councilmembers and the public shall obey the orders of the Chair. Any person making disruptive, disparaging or impertinent remarks or unreasonably disturbing the business of the Council, either while addressing the Council or atiatding its proceedings. shall be asked to leave, or be removed from the melting. Continued dkruptions may result in a recess or adjournment as set forth in section 3.04 of this resolution- 2.01A Forms of Address. The Mayor shall be addressed as "Mayor (surname)" eu "Your Honor." The Deputy Mn-or shall be addrmacd as "13eputy klaycst (surname) Nlcmttcn of the Council shall he nddre<sed aS -CQurKiIrncmbcr (sumdmc)- unles-s wrtival by the Presiding Officer. 2.02 Setting Arrangement. Councilmeniherr shall occupy the rc,.gVLtise scats in the Council Chamber assigned to them by the Mayor. 2.03 Dissents and Protests. Any Councilmember shall have the right to express dissent from or protest, orally or in writing. against any motion, ordinance or resolution of the Council and harc the reason therefore entered or retained in the minutes- 201 Filling Council Vacancies. If a vacancy occurs on the City Council, the Council will follow the procedures outfitted in RCW 35A.13.020. In order to fill the vacancy with the most qualified person available until an election is held, the Council will publish a notice of the vacancy, the procedure, and distribute the application form fbr applying. The Council will draw up an application which contains relevant information to answer set questions posed by the Council. The application -forms will be used in conjunction with an inter iew of each candidate to aid dtc Council's selection of the new Cotmcilmcmbcr. t nd of.lrtickr 2 - Duties and PnWeges of Members .ARTICLE 3 - COUNCIL. NEL--TING PROCEDURES 3.01 Rufus of Order. Rules of order not specified by statute, ordinance or resolution shall he governed by the chart ofthe most common "Rules of Order" questions. Attached as Exhibit A-3. (a) Out of Order Requests. Occasionally a member of the public may wish to speak on an agenda item but cannot remain until the Item is reached on the agenda. During Open Comments From cite Public, such person may mquest permission to speak by explaining the circumstrmcrs- The Presiding Officer in his.-bcr rlc di.c7rtinn shall rule on allowing or Likallo ing the out of o-clcr reque-a C i%ermines .`.fanual 1 1 Draft for Re% ie%% On I- Fonmldled: Fcxd: 16 pt, Hold Fonruil of Fad- 16 pt Formatted: ;,,it- :6 pr, LC,{J 3.02 Motions and Di3eu5111017. (s) All items of business place ! hclore doe t'uuncll thlt require the c\pcYj&1iire of Cmin.,l and/or administration resources shall be in the turn% of an affirmative motion. Affirmative motions ate prcfared to pwvent "approval by default" of a failed negative Motion- l tNgtnda iterPF scheduled ro Naw or Uld l1us1n.s9 -hall rcquirc a motion by a rarvnattrf: Cotmcilm:mber before discussion unless 1ho Council stuli ,nttpem! the requirtment b) nt Mty voo. Upon rh1lurtE of ciocr a prior motirm " rule s'.:sgensien, the tt;rcrtda item shall be Mstrd over and truly not be rtintrrduecd until the ncvt r--gular meeting. bom td3mId dim-4 queWorts odmai* to Ow Cult Manager 3.03 Order or Business. The business of all regular meetings of the Council shall be transactc,l a: follows: provided, however, that the Prmiding Officcr may, during a Council meeting, rearranec items on the egtmda to conduct the bus nc Ls hefor: itic (-tuned mom t`.pCji!i1w1ti1V. (a) Call to order by the Presiding O1Ticcr (b) invocanoi} (c) Pledge of:Ollegi n~c (d) Roll Call (see Section 1.05 for proccdurc to exc,.i c an sl,~cnce ) (c) Approval of Agenda ~inelx#~r+?4'. ~ t fi t. (t) Introduction of Special Guests and Presentation. (P,) Committee o•: boar! - - - Fw"wittetb 4*i4ght Extended reports shall be placed ate L=._,' or -submitted in uTiung . . in`_i~t_n,ttjnnctl-mt?jl'-`• (h) Presiding Officer's rcp)rt. en.a I 'UT ccuon limit 3 minufe• (i) Comments from the public on subjccts nut on the AV each, unless modified by the Presiding Officer. Note: the City Council desires to allow a maximum opportunity for public comment However. the business of the City must proceed in an orderly, timely manner. At any time, the Presiding Officer, in the Presiding Officer's sole discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. Draft for Re--iew Only Fonnao.a:Fort 16pt.BW Formatted: Font 16 pt Fortnatied: FcrA; :6 pt, Saud 1 Subjects not on the current agenda. ]-he Presiding 0131ccr may invoke a lign- in procedure for speakers- Any member of the public may request time to address the Council after first stating their name, address, and the subject of their comments. The Presiding Officer may then allow the ccmtment% subject to such time limitations as the Presiding Officer dooms necessary. Following such comments, the Presiding Officer may place the matter on the agenda or a future agenda, or refer the matter to administration or a Council committee for investigation and report 2. Subjects on the current agenda. Any member of the public who wishes to address the Council on an action item on the current agenda shall make such request to the Presiding Officer at the time when comments from the public arc requested during the aeen a item discussion. The Council may hear such comments before or after loitial Councit discussion. As an option, the Presiding Officer may invoke a sign in procedure. the Mayor, in consultation uith the City Attorney. shall Me on the appropriateness of public comments as the agenda item is reached and shall rule on a specific individual or group time limit for public comment. The Presiding Officer may change the order of speakers so that comment is heard in the most logical groupings. 3. Comments shall be made from the microphonr- first giving name, address and subject- No comments shall be made from any other location. and anyone making "out of order" comments shall be subject to removal ftnm the meeting. 3. There will be no demonsuatdons during or at the conclusion of anyonc'3 prrscatation. Any disruptive behavior, as determined by the Presiding OfFccr. shad l be crux for removal from the meeting room Thew rules are intended to promote an orderly system of holding a public meeting, to give persorts opportunity to be heard and to create an environment in ,Ahich no individuals arc embarrassed by exercising their right of free speech. 6. Any ruling by the Presiding Officer relative to the subsections I and 2 above may be overruled by a vote of a majority of members present Public comments received during the public comment period shall not be allowed by the Council if they relate to any matter upon which a public hearing has he-an mqu ired. (J) Public Hearings (see Article 6 for procedural derails) (k) Consent Agenda (see Section 1.09 (a) for proccdur.0 details). (t) Old Business (m) New Businc%,s. (n) Public Comments. liaime ar: "a" 3-ho-,el (3-minute time limit ea: h) (o) Administr3ti,. c Rcly- n.s. Rcporu nr tr-aLl,ing of alt a iministntivc noose. Govreamer Manual i3 O r:3 ft f o t- I t c,. i c• « f) n (y' Formatted: Fut: 16 PL BoW Forwwde& Fort: 16 u Fos.. 11 1. Fora: 16 pt, rink! (r) Informaion_. 1: (q) Executive Session (as required). l:.tecutive sessions may be held in accordance with the Open Meetings Act, RCW Chapter 42.30. The Council may hold an executive session during a regular or special meeting. Before converting in executive session, the Chair shall publicly announce the purpose for excluding the public from the meeting place and the time When the executive session shall be concluded. If the Council wishes to adjourn at the dose of a meeting from executive session, that fact will be armounced along with .he estimated time for the executive session. The announced time limit for exccun-.c •;cssions may be extended by announcement of rite Chair. Cuuncilmcmbers must keep confidential all oral and writicn tnformalitxi provided during executive sessions to protect the best interests of the City. Confidentiality also includes information provided to Councilmembcrs outside of executive sessions when the information Is considered exempt from disclosure under the Code of Ethics for Municipal Officers. (r) Adjournment No Council meeting should be permitted to continue beyond approximately 9:00 p.m., without approval of a majority of the Councilmcmbers who are present and eligible to vote. - A new time limit must be established before taking a council vote to extend the mating. In the event that a meeting has not been closed or continued by Council as herein specified, the items not acted on shall be deferred to the next regular Council meeting as old businen unle!s the Council, by a majority vote of members present, determines otherwise. 3.04 Adjournment Due to Emergency or Disruption. in the ocfu of emergency. such as a fire, threatened violence. or inability to rcgain good order, lire Mayor shall forthwith declare the meeting adjoumccl or continued and the City Council shall immediately leave the meeting room. 3.05 Permission Required to Address the Council. Persons other than Councilmernt-cm :m.l administration strap be permitted to address the Council upon recognition u jYor intt;~,J ti„n 1 . the Presiding Ofticcr or the chair of the appropriate Council emnmittce. 3.06 Votdng and Telelvideo Coofereaeing. The votes during .::I r erred: , .~J r'ic transacted as follows: (s) Unless otherwise provided by statutcl ordinance. qtr resulu::oa. Ill ',Q;cS toll hr ',:i. °i _ oice, except that at the request of any Councihncmber, a roil call vote shall be the City Clerk. The order of the roll call vote shall be determined by the City ('!cr1:. (h) In case of a tie vote on any proposal, the motion shall be considered lost Every member who was in the Council chambers when the question itaas put. small e; hislher vote unless the Council, for special reasons. shall excuse the member by motion 11• any Councilmen refuses to vote "aye" or "nay." their %wr -uha11 be counted U-ti nay" vote unless the Councilmember is abctnini: C 1C , 1rr l_ J I r sf •°,:r:It rc .•s: n conflict of interest (d) the pa- age of any ordinance, grant or revocation li,r the pavntcut of 11wnry, arty 1p1'rm1 ul of wa;rua'~. JJIJ duty resolution for the rcmu•:al •t Draft f t► r R<< l e w m y Fonvuotiada Font. 16 pt, Bold For modedt Fort 16 pt ForTnutbodt Forts 16 pt, ttoid of the City Manager "I raluirc the atTinnati%a vote of ett Ica-a a majority of the ••vholc membership of the Counci I. (c) The passage of any public unerg=cy ordinance (an ordinance that tales effect immediately), expenditures for any calamity or violence of nature for riot or insurrection or war (except for the statutory powers of the Mayor in accordance with RCW 35{-13.030), and provisions for a lesser emergency, such as a budget amendment, shall require the affirmative vote of at least a majority plus one (1) of the whole membership of the Council. (RCW 35A.13.190) to the everit calamitous conditions should prevent assembly of such majority thniunh death or injuries, the provisions of RCW 35A.13.035 may be invoked. (f) The passage of any motion or resolution not subject to the provisions of Washington law, the Spokane Valley Municipal Code, or this Resolution as amended requiring a "super majority" for approval, shall require the ffu mative vote of at least a majority of the membership of the Council who are present and eligible to votes tK) I. 1'clrlvideo conference participation by Councilmembers may be allowed provided technical availability and compatibility of electronic equipment shall enable the Cmmcilmembcr to hear the proceedings, be heard by those present and participate in Council discussion. (oi) Requests to use telelvidco conference participation for voting -purposci shall be limited to extraordinary circumstances and must be ruled upon by the Council-of-the-Whole by specific motion before the Council main agenda begins. (b) In such are, adequate equipment must allow the telelvido o conference participant to engage in Council discussion and be hard. Telephoneleompuler system charges are to be at the Councitmembces own cxpensG unless waived in the Council motion. Adequate notice must be given to allow hookup in time for the maln agenda 2_ Requests to monitor -by tetelvidoo conference in a nonvoting capacity shall be gauped provided technical capability exists and adequate notice is given, and shall he at the Councilmcmbds own expense, unless waived in the Council motion. 3. No tclc,'video conference participation for voting purposes shall he nllmtcd for public hearings or any quasi-judicial proceedings. Video confercncing may be permitted upon a majority vote of the Council present at the meeting site for such proceedings provided that all documents and exhibits are clearly visible and legible to alt participants and provided that a video and audio record of the vidcoconference is made and provided to the clerk The cost of such videoconfercttcing and record thereof shall be paid by Lite Counciimcmbcr raiuesting videoconfcrcncing, unless waived by vote of the City Council. 4. Examples of extraordinary circumstanced would be ernemcneics or bunt'.. accident, unfotesoen urgent business, etc. 3.07 Fnacted Ordinances, Resolutions and Motions. Gu%crnance Mnnual 5 raft for R c i c w ( ) n l N" Fonnattaet FuN: M Pt, trotd Fonnk FaC Ib pt Form rRfed: ~,.Ynt::6 ra, h *J - - fa) An enacted ordinance is a legislative act prescribing general rules of organization of conduct relating to the corporate affairs of the municipality. Council action shall tr taken by ordinance when required by law, or where prescribed cnnduct may he enforced by penalty. (b) An enacted resolution is an adminisirutive act which is a formal statement of policy concerning matters of special or temporary character. Council action shall be taken by resolution when required by law and in those instances where an ergrtessian of policy more formal than a motion is desired An enacted motion is a form of action tnl= by the Council to direct that a specific ai:tion be taken on behalf of the municipality. A motion, once approved and entered into the record, is the equivalent of a resolution in those instances where a resolution is no,, required by law, and where such motion is not in conflict with costing State or Fedcr-d statutes, City Ordinances or Resolutions. 3.08 Ordinances. The procedures for ordinances areas folloµ (a) ACouncilmernbermay, in open session, request of !itc {'rr ! 1!tt~', %tii~cr tsl'~~ t1:C tiic.l study the wisdom of exacting an ordinance. The Presiding ofticcr then tray assign the proposed ordinance to the administration, a committee or the Council-of-thc-Whole for consideration. The committee or administration shall report its findings to the Council The City Manager may purpose the drafting of ordinances (KCW 35A.13). Citizens and Boards and Commissions m3}" akvo propo--.c con`.i0cr!Ilit:i nt urdmancei and rLtiolutions, ice Fxhibit A4 attached (h) Sponsorship. When a CounciL•ncmbcr .~ist:cs to J.s'•urtrc ,~onxu;.hip cf nn ordintuicc or resolution, he or she should :o announce, make the initial motion and proi,idc an introduction for the mcasurr. (cl All ordinances shall normally have two (2) scparwc rcadingi at ;cparate Council meetings. Unless waived by Lhe City Council at each trading, the tide of an ordinance shall: be read by the City Clerk prior to its passage; provided that should a Councilmember roqurst that the entire ordinance or certain of its sections be read, such rNuest shall be granted. Printed copies shall be made available upon request to any per-" attending a Council meeting. (d) The provision requiring two (2) separate readings of an ordinance may be waived at any meeting of the Council by a majority vote of all members present. (c) If a motion to pass an ordinance to a second reading fails, the onlinancc shall t-.c considered lost, unless a subsequent inotion directs its revision and resubmission to second reading. (f) Any ordinance repealing any portion of the Spokane Valley Municipal Code shall also repeal the respective portions of the underlying ordinancc(s)_ Ordinances repealing earlier ordinances shall not apply to act-, incidents, trmactions (it dmi isms occurring before such rrpc:il (:user;:wc: P,1t!;_tl I~• D r a A fit r R 1 i, i e w n l e- F= narttedt Ford,, oft M add r tt>od~, FWC tt; pit Fnrrn~tlat: Rz; d, LS V. raj 3.L~9 Resolutions.. A resolution niiiv 1*e ]rut t❑ its final paas:,4c on tbo stunt. da on wbkh it •aa; intrutkuwxd_ llowmcr. Council triay invnke the two reading pro ures sicsrsibcd in Section 3.08 (e) above to l~iliti►te public smdetswding anaifor cGranicrtt on thi: reef hitiim The title of rich resolutinn shall. pule wnived by the City Cotmcil, be rmd prior to its pL"W- A Councilmerraber may regncm tkt i. (lie entire resolution or rxriaitt orlts secdons be mad. nrid welt nqucst "11v gariteni. Printod copies shall be made available ti(rtsn request to any person aatlmid.ing a C=.ou=il mceitssg- 3AD Reconsideration. And ;►r t sate tifthc f'.oamcil, ioclvrlittg fetal acti non appiieuSiotts tr[sr legiwlati e changes in land. use status, shall be subi:cct to a nwatian to reconsider exrepi: • asiy action pmviausly recc niiderc i, * motions to ndijuurrt or mWons to suspcnd th c ntl(n. an allirmM %.a vote tQ lay an item on, or t4i= art itrn from, thi: tahie, tir a Vote clracting to UIMI;c isne who is grescrit and does not declin.c- Stich tnotign for me❑nsideragon can (mly be made by a member of tli_ prevailing side ou tic original action. A motion to rmnnsader must: be made no la or th►m the next o mecdin,g regular Couneil t "ting, A raotion to molisider k dcbainble otily if the action bciug rccai5ldcrezd is dcbatahtc, 'E.ipisn p,We of a motion to reamsir.Ccr, tlic subject rnattcr is mttui'taesi to the table ancw at Ific ncx3 regular Council truing for am as iuri the Cetatraeil damiro ad% ssblc. Any motion for reccrtibideration of a mattes which was the subj= of a rotluired puhlic hearing ar ;►hirh is a quasi judicial minter may not be discussed or or-W upon ursl s and until the pasties yr their attomcys and the persons restiNing Niue hears given ni lcot f vc (S) days. advmricc notice of udi dimissian amVor action. 3.11 Legislative Proce", ipreparntlon, Introduction and Flow of Drdintr,t>Itm aad Rmolr does anal Wtionsi. Ordiamnccs end Resolutions will c=omnrity be pmp[ared, inuroduced and proceed in the mzn©tr described on the flaw chart +u,tttehed htreto as Exhibit A4, tttid by this referuace incurpo awd herein. Prior to fraid g=ngc of ell nrdinartrxs, resolutions or molars, such documents ur proposals shall be dcsigts" as DRAFTS. All such drops shall also he datod to itnclude the most recetit mvision- (rt) VKOI'OSliD DRAFFS "I centsiin the dole wA name of the group or ittciiwiduarl Qrigillatinig or _TDn_5nflr'g, the lsrttprisul prior to the 'fimt ln=nlalion to th.e City COUB61. Propotcd drafts may he init mead by indMdual Councila<embes^s, the Cily Nfitnagcr. Citizcm or by Boards. Commissions car oLhcr task ups- lb) CC UNUI. DRAFT'S shall be documents or proposals which hR%,c heeri prr{milli in open session and vocd -by the City Cntrncil for f ilhcr msid itra. 3.12 Compl>ilnfs and Suggestlatts to Council. When citlm complai<ints oT suggenzions adr: brkn-zlit j bcftsrc the City Council i ^a.rrcr=_1701 on Mn C. uarcii agenda, tlic PMVILling 01riect xhall, in cimsttltBikn 'A th thr City Manager, First determine whether the is%.ae i;s trb*kWivc cr udmirthll atixc in oamm and thon- Dr.-At for R e% i c -vv Only Formatted: r;u,c: 16 ot, notd Fornt~Atedt Font 16 pt _ Formatted: Font: 16 CG 5*1 - (a) If IcgiQalive, and a complaint is ttlxmt the language or intent of legislative acts or Suggcstions for changes to such acts, mud if the Council finds such complaint suggests a change to an ordinance or resolution of the City, the Presiding Officer mny refer the mutter to a eornmiacc, ,r the ('cun_ii i the «},,,lc for -iudy and recommendation (b) If administralivc, d .t 4.riI''a.It t ,cLarLL; :r `tttri_c?rDtr.;: L~t.ai pcrt rr.anic. C\Cl•11i, a .•t legislative policy or administrative policy Within the authority of the City Manager, the Presiding Officer should tben refer the complaint dirm- ly to the City Manager for rcvieu, if said complaint has not been so reviewed The City Council may !~tc.t tlr.s::!rc i'it: Manager brief the Council when the City Manager's response is made 3.13 Photographs. motion pictures or video tape requiring artificial illumination - Prtr r Permission Required. No overhead projection, photographs. motion pictures, or video that rcquirc the use of floodlights, or similar artificial illumination shall he used by the public at t its ithollt IFE. l-,n ~r r , t :,t ~-t th; Pr:.i tiny t ~i= error the C its c:- 1'. AR-11 WLF. J - (-()Mill TE.F.1, l1O,1RDS & ( ()MMIc,;IONS 4.01 Committee.. (a) All !.tandir? C'nmrwvcc-, ltu:--JF, itrd ('utntr:is insr..tihr~h ar_ rcywrt:a by •,LdC 1.1W hull be appointed by the Mayor with continnution by the Cuuncd. (b) All other Council Committees, CitircnTaskforce grow,; and r Ic-~ or r p re:inp. procedures thereof shall be established by Council Directive with special aucntion to RC W 35A.13.120, and after consultation with the City Manager. Such committees shall be commissioned for a time certain, not to exceed two (2) years or the term of the appointing Mayor. whitdlever is less and provided with a clear task description and "sunset" provision. Appointment stall be by the Mayor. Council may waive confirmation in the instrument creating said committee or group. Such Committees shall be subject to review, whenever a new Council is seated following elections, so as to determine whether the oommimm and its fttnctions continue to be appropriate and necessary. Members of any Committee, Board or Commission which have bent appointed or confirmed by the Council, may be removed without cause by a majority vote of the Council. A copy of the motion(s), or as hereafter amended, establishing committees, liaisons and citizen's tack force groups shall be artndied hereto, as Etbibit A-5. (Scathe attached related charts Fxhibits A-6 (1) (2) & A-7.) (C 1 other special ad hoc corrturirtees and Council liaisons for a ptuliculur rurpo: c may he appointed by the Mayor, without confirmation of Council for a time certain, not to exceed the term of the appointing Mayor, along with a clear task description and "sunset" provision. (,i) Committees, liaisons and citizen' taskforcc groups shall be given an opportunity to make a recommendation. when appropriate, on prnposcd ordinances, resolutions and motinns within their toed of rcsTlunsibility or intere,t, hcforc action is takca by the Council. 11c C m:tn7:a c \::u•uul 1.4 Draft for R e• % i e ( ) n Iv FormaRtsdt font 16 pC Sold Forrnattradr Fart: 16 pt Formatted: Fmt: 16 M Sold appropriafc spokcspcrrnon shall prc~icnl the mcommcndntion(s) during dkCLV,cicm of that bminess item on a Council agcnda Fonma>edr lt+pt~n~l,t 1~-I) No A6isory Board or ('otntnissioli 511.111 talc any final action outside of an upcn public mectino G o N crimnx Sdm:ual 19 Dra fI fur I Z i ()n Iv r Umd_:,::r: L$ Pt.Btild_ €armatt~er; fc.~ : 1 pt F'annettm [d. HYA: !6 M fold = . 4,02 ('fillncil REINtiona with E3oata`ar4 (-_aM rrissiens and Council C ilfren ,i dvi%ory. A] I story boards and ccrnrnissions wid Council citizen advisory bodies of the City of'Spuk-arx Valley shall provide the Council with copies of tninLaes of all rnesting& C'ommunivitions ft m 5raLh boards, commissimis and bodies in the City Criuaril shall be acknowledged by the Council. Any mcmbcr Of the Ccruaicil may abo brim Suds eeirt munlcaiiim to the Ptrsiding {1 rkxr-r aatention under dre agenda item `'''Crommittt, Board and Liaison Reports-" Should any metnbcT of the Council dercrmine that any such communication be officially an554=d by the Council, the Presiding Offiiccr shall place the matter a the aGenda under New Businc~s for the current mcrting or any sub:5equerit meeting. End t*f ~f rflcle 4 - t "r., mmirstes, o-ardfs d'c C ommixXions ARTICLE: 5 - RELATiOtiS WiTil Cl VY MANAGER & ADM[XISTi ItATION 5,411 Role of [be City N-Tatttagrr. The City `vf6t:,tgv is the chief adminis'r ativc officer cif Lhe City of Spokane Valley. The Manager is direly accountable era the 010 COW1161 for the zxccution of tltr= City Council's policy direviveAs, and for illy adminis ion and managctneitt of all City dcp,ui=cni& '111 powcrs And dot ics of the City k'la aagcr mm deri ned by Washington Inw, RCYor 35A.13.080. Such dudes slay be expanded by ordinance or Rcsohjdmi. Balanced w" City N1znagcr% a sccouiiailrility+ to the Clty Council for pulic-y irtililcaucnration is lbc noel for the Council to allow the City M'amiger to perform legally defined dwies and reWnsibffitics ~A idle w iei refries ce ley the City Council in the day-to-dity tri gerncw decisions of the City lWftUa8C7_ 5.02 Adminlstrntlve lnterferenee by Councilmember-A. Ncitliir the Council nor any of its c rrnrnittecs or nicnibc-Ts shirll dim # or rcyuctA diC appointment of any pa-sa r W. or hisfher .Cn OVLI frurn. any ufrka- by the City lAxiager or may' of his.$er subordinat.cs. Ex=T1 fear Oic purpose Ofinquir±a', the Co3unciI nand its rncmbcrs AalI deal ivith the aadmrinis-treive hr, c+h solely through the City Manager amd neither the Council nor any commince or mcmbcr thcrcut sh ell give any mttwi to wq wbordinme of the City! Manager. either publicly or pi-i% lely: provide - hula-ever, that nothing bcTcin shall be corimued to prohibit the C o anc 1, while in open scssicen. fmm fully autd freely discussing with (tic City Mimager anything pertniaing to appoinimi nts and removals of City a~dkcrs and cmplaytes and City a-Mirs. (RCW35A.13.120) 5.02.1 li ormsl Communications Eacourstgtd. lhi: above rquimmcnt of RCW is not 114 l e ciirtStrucd as ti} prcumt informid commutnientians with Cily rAT than do not involve ordct`:t, ditectiGn, or are melon to influmicc aacticlos or administrativs policy, lk'ierrmh= of the. Council arc rncorovged tae ittteract informally and casually wirl't City staff for the purpose of misfiring irdia tatinn. obtaining explnnetions of ppli6c and IirtlgraQis or providing incidental lnformalinn to staff renewal to their msigtstrterat, Such lufarrtt7al cori:.ri.U ran &Crwc to prurnott richer understanding of specifC City flan dons and prublcn, s, fifths ever, CouncUmcmbcrs must be careful in suLh intcaaction to avoid giving direction or advice To members of City staff: While trwniahiing open lines of Winrnunicatimia City staf resWn4ing to;nFormaatfoii requests from Countilritcrnkrs will inform their Supervi.Sor of -wrh contract w1d iirO%'id . IC. suprrvisur witli the infurmritiorl shared with the Council member. 5.43 Adminktrit ivo Coniplain[i Mgde Directly Ica lndividunl (:Ounciimcmbcn. Wl,.'n adminLitralive f+ralicw or 4drfiinktr3tiV1! pcrRxrrnarlcc cortalpl ,iritS arc ma& directly to iridlviduA Ce1.jk'Cttuui,;3: %Clonun.t 20 Draft Piri Review Only Netted: Font 16 pt„BW - r Fa 16 Pt FOM%M±Ms& Fort: 1€ pt; BLAd Councilrrt mbcrs, ilm t atuncilmc:mlxr uhall dw-n refer the malt r directly Io dic Cily t lanagcr for review a)&W udicio. TM individual Couneilrncrnha:r tnsy tequcsi to be informod (if the-, aeli ?n c r response made to the t+omplaint- llowcvcr, the Ciiy Mrtnager duh not be req-&W to divulge anfor?nudon brAhc dr-cros mite ntial, in cancer n:ily+ with ripplicasble staatsrta, ud nanccs. regulatimu, pinkie orpracticcs. -04 Administrative Complaints -`Best Pracbce." Athough eitizen.V dircct ac to clerte4 officials is try be encouraged to hGtp dcvclop Iluthlic policy, City Countilram should not deVelap s "PMIA rtnl. inimcmdrin" panem in minor calls liar t ylcc nr adaninisburiVc ar{tpctllx which mtiy wluuil,y dclay a timely customer service r ranr . The bcst policy is W get the cifto into direr contact aw th t:'us~tamer service unlc_,s m tmatisft,dory r~-~~it hags eccurrrd- In the t cmc refer Io Section x.03 ;Lbovc- re:}rfeele J :s.eiaritaras t eIla 4fIj.FEugd!r L :1r , iraism trrcxa ARTICLE 6 -1PU13LI+C IIEARLNG PROCEDURES '~a) l here dre try rv~ of ~gr4rk e 5te~i tom. Irgislratiw- nnr9 taarasi ±s,rlt~i,tl~ t'sa+rnrtN - Fart 11 pt, Sold W I.eyNiathe rrulthe hrarart±~ are hrar4ty held to a15Wn 2gbil i at can Itaisl tis r detisiaans csa tartclrrs ipall y_ Ixyisteti►e public heariam Orr rreuirrd by slate Lary when a ddt%- Qr crattllV atldrej* coca matters its catnttrdcaasi+o lattrl use rrlan;, or the atn"Will OF bir.nni.all hudee~ fonn.tw& Fat II A Md 1-hey are rurrP v 4k mss'! shun uasidudlcia PO t yr r -iYaev- l1-hty do nul in+.tal+e the Icrwl rights ref strr-ipr urivam Ilar4ies in r tnnteatrd srttintt but rather aRrrt * vwitlrr rye rte cit tent pr trcrl~ttns thcthc rntir° iur.' lctlon. Th.- wiWom of - I 'sted do isicas rearbed as r ttli Itor such ltca rinas Is nttl frcn d-guEsed hti, the courts: If Chal lr iaj, thrr are re4 iewed Dnfv to alrtsrMin-Pit a t It r tare yre consVtutional qtr wiota tk►Inrc Lary Far tsamplt a court will tt~i rrs ire k►lutttler tbt^ trasic ~ Ftl: ti , Wd -lam tleci5ians made by as citt wimp rorrrcrls made- Formatind. Fit: l t pt StA ikri Quasi-lUdirial uuttlie hesrines in%,ols a the legni right of t`nrcliir parnim and the t +d ta!?t , II pt. Bold d itin s eadt as a result tairsuch ht;a igg mus be I Mgd uaaa and stanportrd bv the "record" 4rvrlnrsrfl ni rbr hy1 rint2 ileen5 iudiribl he rieakas arc +tltalte slrieirr oroced'ural r" uirtmvn"4 a 1 pit: A[kr h, riu s. ~1 l t i"-' a die int hearings hrld h ► ent bodies ink olf e laud usr g!Ptteig itta sadin~ Kate sarciitic retnne~ sarellrrtilaa nla9s 3 ariancrs antf cntotlitfstrtstl try - - - _ - l tlt"=fi' Public fisarinum %N Iarrt :injillow w Itr iiulti l Mrm b lint+ll tn'lZ,31R C l-eggI Co it ullnnt rumtou d-r" ; Lt pt !rrr?usi_192-8 L-c-alslolhs is Ireerira!s= a t s ors ht not t sci(v haw Public,bgrad vi should be c-inducird, sr. Iggisl,atitie Wrlnumt nsncratls ntnrmal'. the rrtaimsencrnl+_to gruw,idr an oppartunit% jil ssIleirdinF entrrrbers fof the ntahlle to t it it they -o rlmirt% Tints limits slivuld be - - g)ljlred or? i disidnil curnmritt 'it w atevig intrndin to a esic and the b ' - Ira adiiKd lball oMnaenu must relate to III mnl; er pt hMnd ILhR "ground rules" fur Mht rumdurl g,( r br,rin should be v t l a I to at the bminging-tud 11ht b"ring IDI Actions fisr a lPublin lienrigg Prif, t a fns =;srt c-f I`ku rerllbli4 lf~rF;n:, ncc I'rF ~ ~~ak'F!.%~L G Ci't _ai ~ti ~ak37t tr !r I.is~C"~. lit'[ t ~ (;!{~L'fTR~S1F=+C t~'14rJktIlt g~ 1)raft for RcNiev~ ()atIv FonrmtW:Poor: 16pt,toad Formama t Fort: 16 or FormaKad: Fart- 16 pt, Wd w"unents shall fir-4 aivc their name and addrm. i`i -cc-1_r4W.Lrar gcn1q of the public hcaQintr ig bcjn¢ atdc- ^u comments shall be made Gran any utlscr 1.~. 7, u orikr" commetr sh311 he subject to removal from the =i i, t Unless othmv~r,detcrtrtined by the PresiditlII f)dTi~.~ aur,_i ~_i=1._a_ - %hall be limited to than mimdm - There will be no demonstrations apolauie of other audicncr particit,, , hefure during or al the cUncllltiP11.t)f 4tt:•►2ngL"'_ i gc djstttn(j-.-c mW !lake time away from the t. ;lb tic rules arc injendcd to t±mntvir _4-1- ► crk Formatbed:Indent: tstt: t•, - - hearing, to Rive tacrKms l~n.o ?nrtuiuty to be heard aaJ to Ft ~rx7:nU: o s•, T,tx w+t '~t 6 tit• are mit cmtvtura-,-sed by c-,crcis_nk, their ribbl offrr~ CSr-n c I he I'rrsidipg QIf-i cr derlu s the Sihl - - ! 1!• ; t91rll~Fll t►tesrntatit!:~ -..tter staff Pro-,ctllntions. the Presiding _ c -1!'- 1 hr ^r _tTiaer asks if arty tnMtVS of (';Itlncil bn\e ueStjt}ns r,l i . if If any C:<nir+,. 1 _ allad to the n~>di f IN pre=idinc ofljc;rQ~1^ 6.02 Uvast-Judicial Public Hearin: CAF -tprrrr:nrct,f-Ff+recirs•BvrEr.... •.j ;ti::i•_-c • : +..-f;.^.~,~,---.. _ _ . t;=;--- iLAppearance of Fairness Doctrine Define et. = Fon, aRbda Indent: tart: o In short, when the law which calls for public hearings gives the public not only the ro.,n.cird; t3,tt'ts and Wrnbe•iN~ right to attend, but the right to be heard as well, the hearings must not only be fair but must appear to be so. It is a situation where appearances are quite as important as substance." Smjth vs. Skagit County. 75 Wn.2d 715 (1969). "The test of whether the appearance of faimcs: dm-trine has been violated is as fol lows: Would a disinicreste d person, having been apprised u C the totality of a board member's personal interest in n matter being acted upon. be reasonably justified in thinkine that partiality may cxisi? If antwcred in the affirmative. such dchkralions, and any course of c„nduct rc-chcd hcrcun. ;houkl he %oidtA.- ~aift N5 _ 1"lar7 7 (',+~ia'•. 87 Wn.Zd 348 (197e, i - h. Types of Hearings to kNhich the Doctrine Applict. Ilic Appcar--nce of 1 ::rocs Fwmatiad: !;,uc!s •r,.7 rr.r dr„ Doctrine shall apply only to those actions of the Council which are quasi judicial in nature Quasi-judicial actions are defined as actions of the City Council which determine the legal rights. dutic-, or privileges of specific parties in a hearing or other contested proeoeding_ Quasi-judicial actions do not include the legislative actions adopting„ amending. or revising comprehensive. community, or iiciehNorftcwd plans or other land use planning documents or the :hioption ofnrca-aide zoning ordinanc ( ~uvCi" CC t,luriu_tl I)1-3A fOI- RCCie N ()r)IN Fon"atLadhFaM.16Pt ttchd Fw,++attadr fore 16 a FormadeM FwC IS pt, trued or the adoption of a tuning amcridinLril that is of areal-wide (vcrsiL; ire- pacific) significance (RCW 4236.010). Strad vacations arc typically legislative actions. unless clearly tied to, and integrated into, a site-specific development proposal which is quasi-judicial in nature.. (c) Obligations of councilatemben - Procedure. 1. Immediate self-disclosure of interests that may appear to constitute a conflict of interest is hereby encouraged. Cotmcilmembers should recognize that the Appearance of Faunas Doctrine does not require establishment of a conflict of interest, but whether there is an appearance of conflict of interest to the average person. This may involve the Councilmember or a Councilmember's business arvcucinte, or a member of the Councilmembces immediate family. It could involve ex parse (outside the hearing) communications, ownership of property in the vicinity, business dealings with the proponer, or opponents before or after the hearing, business dealings of the Councilmember's emplo)sr with the proponents or opponents, announced predisposition. and the likes Prior to any quasi-judicial bearing, each councilmembcr should give consideration to whether a potential violation of the Appearance of Fairness Doctrine exists. If the answer is in the affirmative, no matter how remote, the Counccilmember should disclose wch diets to the City Manager who w W sock the opinion of the City AttQncy as to whether a potential violation of the Appearance of Fairness Doctrine exists. Me City Manager shall communicate such opinion to the Councilmember and to the Presiding Officer. 2. Anyone racking to disqualify a Counciimernbcr from participating in a decision on the basis or a violation of the Appearance of Fairness Doctrine must raise the challenge as soon as the basis for disqualification is made known, or reasonably should have been made known, prior to the issuance of the decision. Upon failure to do so, the Doctrine may not be relied upon to invalidate the decision. The party seeking to disqualify the Councilmember shall state with specificity the basis for disqualification; for o+tample: demonstrated bias or prejudice for or against a parry to the proceedings, a monetary interest in outcome of the proceeding.., prejudgment of the issue prior to hearing the facts on the record, or ex pane contact Should such challenge be made prior to the hearing, the City Manager shall direct the City Attorney to interview the Councilmember and render an opinion as to the likelihood that an Appearance of Fairness violation would be sustained in Superior Court. Should such challenge be trade in the course of a quasi-judicial hearing, the Councilmember shall citber mcuse hitnfierself or the Presiding Officer shall call a recess to permit the City Attlaney it) make such interview and render such opinion. 3. Ilia Presiding Officer shall have authority to request a Councilntember to cxcusc him/hersclf on the basis of an Appearance of Fairness violation. Further, if two (2) or more Councilmembers believe that an Appearance of Fairness violation exists, such individuals may move to request a Cotmcilnenbcr to cxcu.%c ttim,/hcself on the basis of an Appearance of Fnimess violation. In arriving at this decision, the Presiding Officer or other Councilmembers shall give due regard to the opinion of the City Attorney. -,4-' +Speciddc Statutory Provisions. Go%cmnncc Alan-al 23 llraft for Re%le~~ ( )ill% Fwmatfad:Farrt: is pt NAd FannatW: Font: td or FormaRted: Font ! f, M 3oId 1. Candidates for the City Council may caprr>s their opinions about pending or proposed quasi-judicial actions while Lnn+paicnins, RCW 42 36.040, except that sitting Couneilmembers shall not cxpr:Ss +.h,-:r ohintons on any '.tech rr nor which is or may come before the Coun._:I. I._. A candidate for the City Council who .omplics nth all prop isions of applicable public disclosure and ethics laws shall not be limited under the Appearance of Fairness Doctrine from accepting campaign contributions to finance the campaign, including outstanding debts. (RCW 4236.050) Es Parte communications should be avoided whenever possible. During the pendency of any quasi-judicial proceeding, no Councilmcmbcr may engage in ex pore communications with proponents or opponau about a proposal involved in the pending proceeding, unless the Councilmember. (1) places an the record the substance of such oral or written communications; and (2) provided that a public armounccment of the content of the communication and of the parties' right to rebut the substance of the communication shall be made at each hearing= where action is taken or considered on the subject. This does not prohibit correspondence betwacn a citizen and his or her elected official if Ili,! correspondence is made a part of the record, when it pertains to the subject matter of a quasi-judicial proceeding. (RCW 42-36.060) i Public Disclosure File_ The City Clerk shall maintain a public disclosure file, which shall be available for inspection by the public. As to elected otTicials, the file :hall contain copies of .ill disclosure farm; filed :%iih th \~;a!iinG;tnn '~'tatc Public hiscl+»r.rc Commission. iy action leading to a 1) Procedure On Application. Any person making iii plicalion t )r X quasi-judicial hearing before the Planning Commission and City (council shall be provided with a document containing the following information: (1) the names and address of all members of the City Council, and the Planning Commission. (2) a statement that public disclosure information is available for public inspection regarding all such Councilmembers, and (3) a statement that if the applicant intends to raise any appearance of fairness issue, the applicant should do so at least two (2) weeks prior to any public hearing, if the grounds for such issue arc then known and in all cases, no later than before the opening of the public hearing. The applicant shall sign a receipt for such document- k' i. Actions Procedure` for a Ouasi-Judicial Public Hearing. - _ . (a) Prior to the start of the public bearing, the Presiding Officer may require that all persons wishing to be heard shall sign in with the City Clerk, giving their names and addnmcs_ it-e-•:.=t=.•--. and whether they wish to speak as proponent, opponent. or atherwi%r- Any person who fails to sign in shall not be permitted to speak until all those who signed in have done so. A. ar►~ pi;?-It-le-ariP-?,-APrnons who have signed in and wish to be heard shall be given an opportunity to be heard. However, the Presiding Officer shall he authorized to establish speaks time limits and otherwise control presentations to avoid repetition. N ilia +ur r•s---;- t t jkh#t.i.4 +ia;{:re, fihc Presiding officer, subject to concurrence of the majority of the Council, may establish time limits and otherwise control presentations. The Presiding Ofliccr may change the order of i;u~ntWttc Rlnmral ''r Draft for Ret, ic« (MIN- FormsdW:Fant:6pi,ftW - FormaK»iift. Font 16 pt Fcmu0e&- Font 16 pt, gold s,e:►kcrs so that tc~iinwny is hewd in the mo_t logical y_gnupiflgs, (i.c.. proponrnts, opponents. adjacent oH-ncrr% vested interests, etc.) tb) the Presiding Officer introduces the agenda item, vpcns the public ltcaring. and announces the following Rules of Order. I. All comments by proponents, opponcnli, or the public ;ksll I,.-- made from the speaker's rostrum, and any individual making comments shall first give his'her name and address. This is mquimd because an official recorded transcript of the public hearing Is being made. if them is any appeal. the court mt:ti-t make its decision on the basis of what was said at the public hearing. 2_ It is not necessary to be a proponent or opponent in order to spcsk. If you consider ytstuself neither a proponent nor opponent. please speak during the proponent portion and identify yotusclf as neither a proponent nor an opponent. No Con.1rmcnts .boll h= read. from anv other la:ati~~jt. 404, j?, ardor commrnts shad be,: hpjeg to rmoval from the ma: i-l; 3 Tbcm will be no dcmtirt~uatiaals applat*c or othc ttudi during ur at the wrnclusion of ar %me's gtaterttaiictn. Tlta Cti'un4l l as n~!t r;{ { to cotL+Idcr such cv4rrssiotts and it Mks. linR4_Ilw av from the cry, s Ilse ruics err intcndcd IQ pnrllMc an ordcriv system-- f , i ' c ncr3,~ps r!) ~j+~i~rt~~nity to E+c lic?# VFt~I ' I the i'residing' C414;s µtil cusuKnank call for t' .r UW.-ijt p y jW and for saeakm. iin n(,n .iui.i=iudicial nro:ecdin V?tcn cnn~Od Lv y_-A site-sp~iRt Ctt111Drcbcrtsive i'_1 ± _ i.. . r i'_rem.ding OfTrccr shall mnneu?,, "Site Dlans, a% i cx as they heb ewlain he terms + of errs nc,,t'oxd .x mtticit):4f;j ~.~ndiucLn' _ 11ius radi~L Fu?l'!~SC~ only, i.,r snaro~al. .fns t n,hic =reseniations should bc-Li~-for an the administration or Cit-, Coungil shouid amid indicanr_ r• ~,.,d +r such platys Suer o idoce xhall remain a ranslthe reef 'the txaaooenta (v st+cakers now sz+estL tNnte: if the Cit. L•f k c ; . j r. •r a member or me-i.1% , n('1'- ?.t1+1'•l ;r'atiCi'1 -1~:111'~' .1C'•';:T.~Ic'I ,_~~-i _ _!l'S-_-_e .LG~ rebuttal TMiWn% 4 The Presiding Oftca tatlJs for Qom,, ~ by mmouncing the followinc At this time the omncnts"nelsons who do rlat chits to be either a prononan or art og~+nnl µ•'I ha%c an 9pponunity t0 )Xq - - Should anv o m ha•c au_c~titmrjjl9 A:k ;h' i u c 'b• nc •is r ' rrlc it Pry . rt ti n, 11.5' : ,,r ^ i!I r,, r 0(na»ancc Msnnal 25 Draft for r R e % i e N% O n { N Formatted: Forte 16 pt, Boot Formatted: Font: tti pt Formatted: Foaryt: i6 pt, BoM 'n'_.i,I_-.t i. d'1•t i_~__i~ Cr ,iTii'•>,bJL'I ._iC .~(!t;II ,i7~.ti.ir: •u1'_ rr..iding Ofliccr rc ~ ~ ~.Ccxtctt L` = - f, the Presidinit Offilc- 7 _ _N Presidin¢ Officer cAll for EMRQ cnu to st+cal: in Mbuual_ '.1 %,+cakine in tebiutitLshall nut intmducc new maL 41s If the rnwK ail , v11nw ICdo so, the ttpLk-ocnts shall algo be allowed t.. 8 the l'issidin& QMM announccs the folliiwlr. " At this time i ?4tjl I[ QwM of the a,~rtt!n_i,ln ion ibllrwuoe any ICS UMV as to suhicL'_ am. rccnud ils initial rcootnmendetiu (h; pr_~ciding Otficcr inauit ~.l thcln rttL~._t'tmnnes►ts s, mLcr% or aj; rltt;i;il)ft. It anti Cvwn4. la'slubsl uc l .the aputatrsislc indj~j~ will he recalled to the QL4jum. the Pmidi; i',ticet tray alw prrmit Questions by Counciluicrrll'C(~ (if any witnrn at the c9ndw of their iestimnny. Ouc--giqmofwitm%ts submittni by EmiMrrr asked by.lht;.#!It s'dine Officer of such Aitn if 4cert+eY1 rrle~ 1( JJK. Prgtdi t$_ Officer clc•j the rvNr_hearing. lidditionai rrNuested ctr cemi&MI aftcr the closing, of the Dub1i.F hearir,S u;:iL:_-s f1cer declares the record cipmvPlil a date certain for the rttri`c►~ cei.Ir-= ic2ir urlv._yich *s a 1caa1 brief on a jNhirit cnecif ed M the PmsldinQQ$L z7 11 bv, p dine Offiicrr itwuimi if ibpr i. ,i_ riudvn b% any CounciltngDtKr- it shall tv in the of an mMrmati.e motion. Follo%►ine the motion and its 4ti;j+%ion occurs among Councilor. inL~ ._J~e in) v L--A c indniL- Caur?cilmcln~cfS. iubc discwzsion. The cotmcjlmvtihcr whit m4kQ the Imrlh?fl . .Vicah. ~inst his .x her own nwtion: althc►ugh toe or She e_an y4+trg n, it. 1 he M who -t%,vnds the minion, tx-#ucrer, cart 5Mak using the moOcn t+ecause o ltcond ine._ `I.W54 USS iC not -1 aL7m- gon bs the Counclime_mh'- I21hc I'rexidine Offitxr init4in if there is any further jibai !3 ihe_ idinQ tire' i 1 . fivm admiaistratiot,. f the~ucvtlnn- 1b j?tidine 1}ffic~~ mac direly tl:r as'n,ir:iar l , i ,'ir I _ - 1 _ ;nos' t.c 4I'Ctt3. Draft for Re% i c O n I Fon„amee: font 16 pt Odd ror,eemeet r-int: 16 pt Furrnatted: Font- 16 pr„ 9dd l ^±=-a...:.~-..._.L.u., Hn 12 Gan-WON: Gogh Sat,- --'OHS ani i4 UA-ds tiff* Mva~o Rom ...:,.:~1.£ x-: hearifig;;@ (Jo) When Council conducts r hearing to which the Appearance of Faimess Doctrine applim, the Presiding Officer (or in the case of a potential violation by that individual, the Ma}or Pro Tent) will ask if any Councilmember knows of any reason which would require such rncmber to excuse themselves pursuant to the Appearance of Fairness Doctrine. The form of the announcement is a3 follows: All Councilmembers should now give consideration as to whether they have: 1. A demonstrated bias or prejudice for or against any party to the proccrdin,' I A direct or indirect itionetary interest in the outcome of the procceding%; A prejudgment of the issue prior to healing the facts on the record; or q. Had ex pane contact with any individual, excluding administrative ,tats with regard to an issue prior to the hearing. If any Councilmember should answer in the affirmative, their the Councilmembers should state the reason for his/her answer at this time. so thal the Chair may inquire of admini_, -.&tion as to whether a violation of the Appearance of Fnimess Doctrine eri!,t . - - - Site,SpeciGc Comprehensive Plan and Zoning Amtndmeab ('Rezones"). The following are- Formemrdt tndenr teat 3.o+• general concepts and not intended to add to or change applicable statutes or ordinances or to be considered a land use control. Under Washington's Growth Management Act, Chapter 36.70A 1WW, as implemented by Spokane Valley, sits-spocific rezone requests (initiated by property owners or developers) am processed not more frequently than once each year, concurrently with the Comprehensive Plan amendment process. This assures that all reezom are consistent with the overarching purpose and intent of the Growth Mmuigement Act and the City's Comprehensive Nam All zoning must be consistent with, and implement the Comprehensive Plan_ To that end, at the outset of each public hearing or meeting to consider a zoning amendment or zoning reclassification, the Presiding Officer or City Attorney will announce the legal standards for Comprehensive Plan and rning amendments and ask the panles to limit their presentations to information within the wopc of tltc standards. Ile form of the announcement is as li>{law,: iiCi% tY'natlGt: MBrIURt 27 Draft for Review Only FwwwUndrFmR:16pt,EWd ForwaU b fax: 16 pt _ Fwmeftec FmL- 16 pt, toad the fullowing art; general cuneepts regarding Cortprchcn,,i%c flan and r,.mili ; amendments under the law of the State of Wa- liington. 1. The current zoning is presumed valid 2 The burden ofproof is on the applicant for the Cump;chcnsi~c i'I Let and zoning amendment to establish by proof in sufficient treasure that the following roquirements have been satisfled. In making its decision, the City Council will consider the recommendations trade by the Planning Commission and the record developed before the Planning Commission. Requirements (a). the, and (c) stated below shall be "considered" and weighed by the Council. the Council must affirmatively find that the applicant has satisfied requircinents (d) through (k): (a) Whether circumstances related to the proposed uncridmera antor the arcs in which it is located have substantially A:tn2ed simc the a!upiiun of the Spokane Valley Comprehensive Plan; (b) Whether the wisumptions upon Alm:h tt,- I:pokar:c V.JlcN Comprehensive Plan is based are no longer valid, or whether new informaticm is available which was not considered during the adoption process or any annual imcndr-icnts of the S x~kwic Vullc), Compmhensivo Plan, (c) Whether the pro;x-seal arncn ±ir.cr.t :c;Icctj (:xrrnt wl&!~ `,r:d community value-: (d) The proposed .unendincnt meets cunrarrency rt:quircmcnts 100 transportation, sewer, and water, and does not adversely aifcct adopted level of service standards for other public facilities and smiccs, such a•, polim fire and emergency inc&cal soviet , p;uk crniccs. and gcncrul government smices; (cl The proposed antendineni is con-sisicni with the goals, politics and objectives of the vnriou9 elements of the Spukanc Valley Comprrhen=ivc Plan. ifi the propo_;cd anicndment wall not result in prohahle signiticant ad%ertia impacts to the city's Mmsportatiun network, capital ftwilities, utilities, parks, and environmental features that cannot be mitigated, and will not place uncompensated burdrnr- upon esistinp or planned scrvicr capabilities, Q) In the case of m amendment to the land use rnnp, the subject pearls are physically suitable for the requestal land use designation and the anticipated land use development, including but not limited to access, provision of utilities and compatibility wish existing and planned surrounding land use (h) the proposed amendment will not create a prc-+wrc to chan4c the land use designation of other pmpcrtics. unless the change of land u` 1_n~rrrnr.ct vta:iwtl ,y Draft fur R o i c ~k Ort 1 y For"u t e& Fort: 16 pt Odd FormnUz& Font 16 pt Fornuttwk Fob 16 pt, Bold designation for other prvi tics is in the lone-tr+m interc3ts of the community in general; it The proposed action does nix materially alTect the l;utd W<C and gn,iOi projections which are the basis of the Comprehensive Pimi; i 1 The proposal action does not materially affect the adLxj wY or availability of urban facilities and services to the immediate =a and the overall area of the city; and kkl TTte proposed amendment is consistent with the GbiA, the adopted county-wide planning policy of Spokane County, any other applicable interjurisdictional policies rn agreements, and any other state or local lays. 3. Me facts in support of the application may come from any souru; either the applicant, the administration, or the public. The important consideration is that the decision must be made on the basis of information provided to the Planning commission and to the City Council at this public hearing or any continued public hearing. All evidence, such as photographs, letters„ charts, maps. slides, computes presaltstiom or other evidence must remain in the record in a form which can be reviewed on any appeal. For example, a print out of a computer slide show may hz submitted. Any exhibit not remaining in the record will not he considered. + "t?='-`f-Ei`~-..^.'rirt'iT-=1•.-~~~h:.~ 1•taltiir ~+t`r~-:+-- _ _ _~r - , =i FbP!a►-rRe4-~t~:.-- -..r__.~_.r mat ,.r~.~#:t..:~P 1l1'UC r ~ ; FTC` i R ~ iRW . e i?rc :nay 1: . i M!5. AA L_ hL-4ral i4. 0 - W.1" 4-e#+ri ~:.._u,s apt+r~F tf. r-t~• -4 -IM1 1} :.t~.r}..--+..n~~.,r:. T.+~~~....}.l. ~-}.•~it .t -..l .:t ~:K Tom- (-,oscanurx Manual 29 Fo~enatE~d: FaN: 16 pL Bold Draft for Etc ie~ti Only ,a„n.t~ Fort; 16 pt formatb!&. ccrK• '6 p►. Nild-- ftl rtt~pesnetti Intl teh+~~i ie9twr 1 4 - t- 4µ _ - ;'~t+p~ felt--' -:~aLS~C yvt~:n-fr--},r.. 9E►lh-vAge 14+1. '--popwlem .fait be "quifed-40- N(~~`__s-...` if+-`-i..:.tst~-r_.a~.r• _..::>s~ ~.in -a.t}..i _ . 4k) E, h rrn~ fvgap-l ils+ni a~ teaem is*• que~,licm9ft the appPeropiale f% V -8-1 4.4.01 Ire hl -h.-I Podium. :Re ppesidi".2 b%, f . Addilkom-al - 4 l ffitvf -&L-Farts ~ .1+t re~rsa rr►~ . 4 if ;hove is a !#+NE4►-fib li • i~ I~fl ~Ed5itiA-f!!P- O or _ re!N~ kit ; tttj-}}!!-~ Draft for R e s i ov O n h FwmattYdr Font. 26 pt.:ic,td Form Medr FaW 16 pt Formatbod. Fong 16 pt, bold it a!!!e i« fM4•:ti:~ - ~!f'lK+F~111`-tif!rtR+t:..,;i~; - :::-..l:,e~.:. 1:~.c=, - _ . a'ra-i.;Fs .ts?{tom _ t.t~i1"_ j..,r-..j .r - •:a. - fna~ be {i+r F.nJ (7f.4rrlc•le 6 • Public lfe.3ring Procedures ARTICLE 7- USE OF RULES 7.01 Purpose These City Council Rules of Procedure are designed to provide guidance for the City Council. They are not to be considered restrictions or expansions of City Council authority. These rules have been prepared from review of many statutes, ordinances, court cases and other sources but they are not intended to be an amendment or substitute for [host statutes. or-dinancM court decisions or other authority. 7,02 Use. No action takers by a Councilmcmbcr or by the Council which is not in compliance with these rules, but which is otherwise lawful, shall invalidate such Councilmembei s or Council action or be deemed a violation of oath of once. misfease= or malfeasance. No authority other than the City Council may enforce these rules or rely on these rulers. Failure of the City Council to follow any of these rules shall be considered x Council derision to waive such rule No mAicc of such waiver need be givtst. 7.03 Public Use or Reliance Not Intended. Because these rule, an: designed to assist the City Council and not to provide substantive rules affecting constituents, it is expressly stalled that these rules do not constitute land use regulations, official controls, "appearance of fairness rules" public hearing rules or other substantive rules binding upon or to be used by or relied upon by members of the public. T?tccc rules do not wnoid gitutery or other regulatory (UtcS n5 ordinance) requirement;. land r f.Irricle' - Uw of Rule VU\ d lltl:lle ~t1:ilL1I ~ t Draft for Review Only ok2ain-1,,-Re.. , V PV e3 ATTAC.HAV ENT A Governance Coordination Manual. r~ . Resolution No. 06- A Comprehensive Collection of Meeting Rules, Coordination Procedures, Administrative Public Hearing Procedures, and Applicable References from. the Revised Code of Washington Adopted Resolution 03-028 adopted 5-13-2003 Resolution 04-013 adopted 5-25-2004 Resolution 05-021 adopted 9-13-2005 Govemance Manual 1 Draft for Review Only TABLE OF CONTENTS ARTICLE 1- COUNCIL, v[EETTNGS ........................................................................................................4 1 .01.1 Council Meetings - Time and Location 4 1.01.2 Council Meetings - Open to the Public 4 1.02 Election of Officers .................................................................................................................4 1.03 Presiding Officer ....................................................................................................................4 1.04 Quorum 5 1.05 Attendance, Excused Absences 5 1.06 Special Council Meetings .......................................................................................................5 1.07 Council Material .....................................................................................................................5 1.08 Council Packets 5 1.09 Council Meeting Agenda / Consent Agenda 1.10 Approaching the Dais.............................................................................................................. 6 1.11 Study Sessions and Workshops 6 1.12 Council Travel Provisions .....................................................................................................7 1.13 Telephone Tree .......................................................................................................................7 1.14 "Three Touch Principle" 7 1.15 City Manager 8 1.16 City Clerk - Minutes - Public Information Access 8 1.17 City Staff -Attendance at Meetings 8 ARTICLE 2 - DUTIES AND PRIVILEGES OF A11 WERS 2.01 Respect and Decorum 9 2.01A Forms of Address ...................................................................................................................9 2.02 Seating Arrangement .9 2.03 Dissents and Protests 9 2.04 Filling Council Vacancies ARTICLE 3 - COUNCIL PROCEDURES ..................................................................................................9 3.01 Rules of Order ........................................................................................................................9 3.02 Motions ...............................................•----..............................................................................9 3.03 Order of Business .................................................................................................................10 3.04 Adjournment Due to Emergency or Disruption ...................................................................12 3.05 Pennission Required to Address the Council .......................................................................12 3.06 Voting and Tele/video Conferencing ...................................................................................12 3.07 Enacted Ordinances, Resolutions and Motions 13 3.08 Ordinances ............................................................................................................................14 3.09 Resolutions ...........................................................................................................................14 3.10 Reconsideration ....................................................................................................................15 3.11 Legislative Process, Preparation, Introduction and Flow of Ordinances, Resolutions and Motions ................................................................................................................................15 3.12 Complaints and Suggestions to Council ...............................................................................15 3.13 Photographs, Motion Pictures, Video Tape Permission Required for Artificial .l6 Illumination, Governance Manual 2 Draft for Review Only TABLE OF CONTENTS, Continued ARTICLE 4 - COMMY1TEES, BOARDS & CONMUSSIONS ..............................................................16 4.01 Committees -...................................................16 4.02 Council Relations with Boards, Commissions and Council Citizen Advisory Bodies ........17 ARTICLE 5 - RELATIONS WITH CITY MANAGER & ADMINISTRATION .................................17 5.01 Role of the City Manager .....................................................................................................17 5.02 Administrative Interference by Councilmembers ................................................................17 5.02.1 Informal Communications Encouraged 17 5.03 Administrative Complaints Made ]directly to Individual Councilmembers .........................17 5.04 Administrative Complaints - "Best Practice........................................................................ 18 ARTICLE 6 - PUBLIC HEARING PROCEDURES ................................................................................18 6.00 Types of Public Hearings .....................................................................................................1 is 6.01 Legislative Public Hearing is 6.02 Quasi-Judicial Public Hearing ..............................................................................................19 1. Specific Statutory Provisions ..........................................................................................19 2. Actions/Procedures for Quasi-Judicial Public Hearing ..................................................19 3. Public Hearing Format ....................................................................................................20 4. Appearance of. Fairness Doctrine ....................................................................................22 6.03 Site Specific Comprehensive Plan and Zoning Amendments (Rezones) .............................23 -1 ARTICLE 7 - USE OF RULES . 25 7.01 Purpose .25 7.02 Use ........................................................................................................................................25 7.03 Public Use or Reliance Not Intended ...................................................................................25 Exhibits and attachments: Exhibit A-1. Telephone Tree Memo ..........................................................................................26 Exhibit A.-2 Telephone Tree for Council / Manager Chart ....................................................27 Exhibit A-3 Parliamentary Procedure at it Glance .................................................................28 Exhibit A-4 Legislative Process Flow Chart ............................................................................29 Exhibit A-5 Committee Structure and Rules ...........................................................................30 Exhibit A-6(1) Task Force/Town Ball Meetings General 1VIodel ...............................................32 Exhibit A-6(2) Multi-Agency Coordination Task Force Model .................................................33 Exhibit A-7 Citizen's Task Force General Model Chart ..............................................34 Exhibit A-8 Revised Code of Washington, 35A.13, Council/1Vlanager flan .....................35 Exhibit A-9 General Policy Resolution of Core Beliefs ..........................................................42 Governance Mmiual. Draft for Review Only ARTICLE I - CO1JNCfL M ETiNOS 1.01.1 Council Meeting - Time and Location. All regular meetings of the City Council shall be held at the times and locations specified by applicable ordinances and resolutions of the Council. 1.01.2 Council Meetings - Open to the Public. All meetings of the City Council and of committees thereof shall be open to the public, except as provided for in RCW 42.30.110 or RCW 42.30.140. 1.02 Election of Officers. Procedures for electing officers are as follows: (a) Biennially, at the first meeting of the new Council, the members thereof shall choose a presiding officer from their number who shall have the title of Mayor. Tn addition to the powers conferred upon him/her as Mayor, he/she shall continue to have all the rights, privileges and immunities of a member of the Council. If a permanent vacancy occurs in the office of Mayor, the members of the Council at their next regular meeting shall select a Mayor from their number for the unexpired term. Following the election of the Mayor, there shall be an election for a Deputy Mayor. The term of the Deputy Mayor shall run concurrently with that of the Mayor. (RCW 35A.13.030) (b) The election for Mayor shall be conducted by the City Clerk. The City Clerk shall call for nomination. Each member of the City Council shall be permitted to nominate one (1) person, and nomination shall not require a second. A nominee who wishes to decline the nomination shall so state at that time. Nominations are then closed. The election for Deputy Mayor shall be conducted by the Mayor, and nominations shall be made in the manner previously described for the election of the Mayor. (c) Except when there is only one (1) nominee, election shall be by written ballot. Each ballot shall contain the name of the Councilmember who cast it. The City Clerk shall publicly announce the results of the election. Thereafter, the City Clerk shall record the individual votes by councilmembers in the minutes of the meeting. In the event the Council is unable to agree on a Mayor by majority vote of members present, the Office of Mayor shall be temporarily filled by an Acting Mayor. Ties shall be resolved in a contest by chance. The office of Acting Mayor shall be filled by the Councilmember who just previously served as Deputy Mayor, or if such person is not a member of the Council, the Councilmember with the next highest seniority. The Acting Mayor and Acting Deputy Mayor shall continue in office and exercise such authority as is described in RCW 35A.13 until the members of the Council agree on a Mayor, at which time the role of Acting Mayor and Acting Deputy Mayor shall cease and terminate. 1.03 Presiding Officer. The Mayor shall preside at meetings of the Council and be recognized as the head of the City for all ceremonial purposes. The Mayor shall have no regular administrative or executive duties-In case of the Mayor's absence or temporary disability, the Deputy Mayor shall act as Mayor during the continuance of the absence. In case of the absence or temporary inability of the Mayor and Deputy Mayor, an acting Mayor Pro Tempore selected by members of the Council shall act as Mayor during the continuance of the absences. The Mayor, Depute Mayor (in the Mayor's absence) or Mayor Pro Tem are referred to as "Presiding Officer" from time-to-time in these Rules of Procedure. 1.04 Mayor/Council Correspondence. Councilmembers recognize that in the CouncilfManager form of government, the Mayor is recognized by community members as a point-of-contact. To facilitate full communications, staff will work with the Mayor to circulate to Councilmembers copies of emails and written correspondence directed to the Mayor regarding city business. This provision will not apply to invitations for mayoral comments at various ftmctions nor requests for appointments nor other incidental contact between citizens and the Office of the Mayor. Governance Manual 4 Draft for Review Only 1.05 Quorum: At all meetings of the Council, a majority of the Councilmembers who hold office shall constitute a quorum for the transaction of business. A lesser number may adjourn from time-to-time, provided that written notice of said adjournment be posted on the exterior Council Chamber doors per RCW 4230.090. Council meetings adjourned under the previous provision shall be considered regular mectings for all purposes. (RCW 35A.13.170, 35A.12.120) 1.06 Attendance, Excused Absences. RCW 35A.12.060 provides that a Councilmember shall forfeit his/her office by failing to attend three consecutive regular meetings of the Council without being excused by the Council. Members of the Council may be so excused by complying with this section. The member shall contact the Presiding Officer, City Clerk, or City Manager prior to the meeting and slate the reason for his/her inability to attend the meeting. Following roll call, the Presiding Officer shall inform the Council of the member's absence, and inquire if there is a motion to excuse the member. This motion shall be nondebatable. Upon passage of such motion by a majority of members present, the absent member shall be considered excused and the City Clerk will make an appropriate notation in the minutes. 1..07 Special Council Meetings. Procedures for setting a special meeting are as follows: (a) A special meeting may be called by the Mayor or any three (3) members of the Council. (RCW 35A.13.170, 35A.12.110) (b) Notice of the special meeting shall be prepared in writing by the City Clerk. The notice shall contain the following information about the meeting: time, place, and business to be transacted. 1 (c) The notice shall be delivered by regular or electronic mail or personally to the residence of each Councilmember, the City Manager, and the business office of each local newspaper, radio and television station which has on file a written request for notice of special meetings. The notice must be delivered at least twenty-four (24) hours prior to the meeting. (d) The notices provided in this section may be dispensed within the circumstances provided by RCW 42.30.080, that is: (1) As to any member who, at or prior to the time the meeting convenes, files with the City Clerk a written waiver of notice, (2) As to any member who was actually present at the meeting at the time it convenes, and (3) In the event a special meeting is called to deal with an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, when time requirements of such notice would make notice impractical and increase the likelihood of such injury or damage; or as otherwise provided by law. 1.08 Council Material. Councilmembers and affected staff, should read the agenda material rued ask clarification questions of appropriate staff prior to the Council meeting, when possible. 1.0.9 Council Packets. Councilmembers shall personally pick up their agenda packets from the individual mailboxes, provided by the City Clerk, unless otherwise arranged by the member or further directed by Council. 1.10 Council Meeting Agenda/Consent Agenda. The City Clerk, under the direction of the City Manager in consultation with the Presiding Officer, shall arrange a list of proposed matters " according to the order of business and prepare an agenda for the Council. After the proposed agenda has been reviewed and approved by the Mayor, the Presiding Officer shall have the option of adjusting the agenda as necessary. A copy of the agenda and supporting materials shall be Governance Manual 5 Draft for Review Only prepared for Councilmembers, the City Manager, and the media who have filed a notification request, on or before close of business on a Friday preceding a Tuesday regular Council meeting, or at the close of business at least 24 hours preceding a special Council meeting. Any revised agenda thereafter distributed shall contain the date, time and author of the revision. Distribution of the agenda to Councilmembers shall be as directed by Council and may be by mailboxes in City Hall, Fax, E-mail or personal delivery when requested. Requests for presentations to be scheduled on the formal agenda imply that the presentation is the official business of the City. Playing of video tapes shall be pre-screened by the Presiding Officer or designee who shall rule on the appropriateness of the video tape. The Presiding Officer, three (3) Councilmembers, a majority of the Councilmembers present, or the City Manager may introduce a new item to the agenda at a meeting. (a) The City Manager, in consultation with the Presiding Officer, shall place matters on the consent agenda which: (1) have been previously discussed by the Council; or (2) based on the information delivered to members of the Council by administration can be reviewed by a Councilmember without further explanation; (3) are so routine, technical or "housekeeping" in nature that passage without discussion is likely; or (4) otherwise deemed in the best interest of the City. (b) The proper Council motion on the consent agenda is as follows: "I move approval of the consent agenda." This motion will have the effect of moving to approve all items on the Consent Agenda. Since approval of any item on the consent agenda implies unanimous consent, any member of the Council shall have the right to remove any item from the consent agenda. Therefore, prior to the vote on the motion to approve the consent agenda, the Presiding Officer shall inquire if any Councilmember wishes an item to be . withdrawn from the consent agenda. If any matter is withdrawn, the Presiding Officer shall place the item at an appropriate place on the agenda for the current or a future meeting. 1.11 Approaching the Dais. The intent of adding this item specifically to our Governance Manual is to make it clear to Staff, Council and the general public once a Council meeting has been called to order, stepping between the podium and the dais will not be allowed. This includes, but is not limited to, video recording, still photography, tape recording, and written handouts. Approaching the dais will not be permitted after ten minutes prior to the start of the meeting. The Council reserves the right to invite anyone forward to be addressed at the dais. 1.12 Study Sessions and Workshops. Regular or Special Council meetings, or portions thereof, may be designated as Study Sessions by the Presiding Officer. Study Sessions need have no formal agenda, except when required for special meetings under RCW 42.30.080, and may be conducted informally so long as such informality is not in conflict with these rules. The purpose of Study Session discussions is to allow Councilmembers to be made aware of impending business and allow informal discussion of issues that might be acted on at a future meeting. The purpose of Workshops is to allow Councilmembers to do concentrated preliminary work with administration on single subjects but time consuming, complex matters (i.e., budget, complex legislation or reports, etc.). Workshops and Study Sessions shall he in a less formal setting, council may be seated other than at the dais, but shall not discourage public observation. Public comment is not allowed at study sessions although the Council may request participation in the same manner as a regular Council meeting. The City Clerk, under the direction of the City ' Governance Manual 6 D raft .for Review Only _ Manager, shall arrange a Council study session or workshop worksheet for the meeting. The worksheet shall, for each item, contain the discussion subject, the discussion leader, the activity and the discussion goal. A Icr the proposed worksheet has been approved by the Presiding Officer, a copy shall be prepared for Councilmembers, the City Manager, and the press, on or before 4:30 p.m., one (1) day before the Council study session or workshop-During the Council study session or workshop, the discussion leader should. (a) Introduce the subject and give background information; (b) Identify the discussion goal; (c) Act as facilitator to keep the discussion focused toward the goal; and (d) Alert the Presiding Officer when it is appropriate to call for a consensus, motion or official direction of the Council. The role of the Presiding Officer is to facilitate Councilmembers engaged in free flowing discussion without the necessity of each councilmember being recognized by the presiding officer. The Presiding Officer retains the option of assuming the function of the discussion leader at any time in order to maintain decorum and ensure all councilmembers have the opportunity to be heard, and to keep the discussion properly focused. 1.13 Council Travel Provisions. This section is intended to provide guidance on the utilization of the Council budget for city business related travel expenses. The total allocation of travel funding budgeted for the Legislative Branch for the fiscal year will be apportioned (l/7) to each Councilmember. These monies may be used to defray expenses for transportation, lodging, meals and incidental expenses incurred in the conduct of city business. Periodic statements of expenditures to date will be provided each Councilmember by the Finance Department. Should a Councilmember exhaust their apportionment of funds, that person will be responsible for payment of any travel and related expenses or they may request a voluntary allocation from another COUncilmember who has a balance in their travel account. During the last six (6) months of a Councilmernber's current term of office, incurring City business-related travel expenditures require the prior authorization of the Finance Committee, except when such travel fulfills the obligations of the Councilmember's service on statewide or regional boards, commissions or task forces. 1.14 Telephone Tree. Occasionally there are very important or emergency happenings in the community where members of the Council should receive briefings as quickly as possible. A City Council telephone tree system has been adopted by Council motion and is attached as Exhibit A-I & A-2. 1.15 "Three Touch Principle." Decision makers and citizens at all levels of the City should have adequate time to thoughtfully consider the issues prior to final decisions. It is the intent of the Council that the Council and Administration shall abide by the "Three touch principle" whenever possible. The following procedural guidelines are designed to avoid "surprises" to the City Council, Citizens and Administrative personnel: • Any request or proposal for adopting or changing public policy, Ordinances, Resolutions or City Council Directives which will require a decision of the City Council, or Administration, should "touch" the Decision makers three separate times: This includes oral or written reports, "information only" agenda items, or any combination Governance Manual 7 Draft for Review Only thereof To facilitate the Council's strategic use of legislative time at its meeting, staff may satisfy the first-touch by issuing an informational memorandum, unless the subject matter is complex in nature. Quasi-judicial matters and any subject discussed in executive sessions are excluded from application of the "Three Touch Principle." • It is recognized that the hands of decision makers should not be tied unnecessarily. Unexpected circumstances may arise wherein observance of the "Three Touch Principle" is impractical. However, when unusual circumstances arise which justify a "first discussion" decision, the persons requesting the expedited decision should also explain the timing circumstances. This Principle excludes staff reports and other general communications not requiring a Council decision. 1.16 City Manager. The City Manager, as the chief executive officer and head of the administrative branch of city government, or his/her designee, shall attend all meetings of the City Council, unless excused- by the Presiding Officer or Council. The City Manager shall be responsible to the Council for the proper administration of all affairs of the City. The City Manager shall recommend for adoption by the Council such measures as he/she may deem necessary or expedient; prepare and submit to the Council such reports as may be required by the body or as the City Manager deems advisable to submit; keep the Council fully advised as to the business of the City; and shall take part in the Council's discussion on all matters concerning the welfare of the City. In the event that the City Manager is unable to attend a Council meeting, the City Manager shall appoint a key staff member to attend the meeting as the representative of City administration. (RCW 35A.13.080) 1.17 City Clerk - Minutes - Public Information Access. The City Clerk shall be ex-officio Clerk-of the-Council and shall keep minutes as, required by law, and shall perform such other duties in the meeting as may be required by the Council, Presiding; Officer, or City Manager. In the absence of the City Clerk, the City Clerk shall appoint a replacement to act as Clerk-of-the-Council. The Clerk-of-the-Council shall keep minutes which identify the general discussion of the issue and complete detail of the official action or consensus reached, if any. When practical, and with the exception of Executive Sessions, the City Clerk shall audio record the proceedings of all City Council meetings, and shall keep and make available an index of the topics of each meeting which will facilitate location of the item in the appropriate meeting minutes. Access to the audio recordings shall be made reasonably available to any party who so requests, according to City public information procedures. 1.18 City staff - Attendance at Meetings. Attendance at meetings by City staff shall be at the pleasure of the City Manager. It is the intent of the Council that the Manager schedule adequate administrative support for the business at hand but also protect the productive capability of Department Heads. When sound system or other monitoring capabilities exist, the Manager may allow personnel to utilize productive time in their offices or other areas while waiting for the specific item of business for which their appearance before the Council is necessary. End of Article I - Co:mcil Meetings i Governance Manual 8 Draft for Review Only ARTICLE 2 - DUTI:ES &ND PIUVILEGES OF MEMBERS 2.01. Respect and Decorum. It is the duty of the Mayor and Councilmembers to maintain dignity and respect -for their offices, City staff and the public. While the Council is in session, the Councilmembers shall preserve order and decorum and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings of the Council, nor disrupt or disparage any member while speaking. Councilmembers and the public shall obey the orders of the Chair. Any person making disruptive, disparaging or impertinent remarks or unreasonably disturbing the business of the Council, either while addressing the Council or attending its proceedings, shall be asked to leave, or be removed from the meeting. Continued disruptions may result in a recess or adjournment as set forth in section 3.04 of this resolution. 2.01A Forms of Address. The Mayor shall be addressed as '`Mayor (surname)" or "Your Honor." The Deputy Mayor shall be addressed as "Deputy Mayor (surname)." Members of the Council shall be addressed as "Councilmember (surname)" unless waived by the Presiding Officer. 2.02 Seating Arrangement. Councilmembers shall occupy the respective seats in the Council Chamber assigned to them by the Mayor. 2.03 Dissents and Protests. Any Councilmember shall have the. right to express dissent from or protest, orally or in writing, against any motion, ordinance or resolution of the Council and have the reason therefore entered or retained in the minutes. 2.04 Filling Council Vacancies. If a vacancy occurs on the City Council, the Council will follow the procedures outlined in RCW 35A.13.020. In order to fill the vacancy with the most qualified person available until an election is held, the Council will publish a notice of the vacancy, the procedure, and distribute the application form for applying. The Council will draw up an application which contains relevant inforniation to answer set questions posed by the Council. The application forms will be used in conjunction with an interview of each candidate to aid the Council's selection of the new Councilmember. End ofArlicle 2 - Dirties card Privileges of Nfembers ARTICLE 3 - COUNCIL M:LE TING PROCEDURES 3.01 Rules of Order. Rules of order not specified by statute, ordinance or resolution shall be governed by the chart of the most common "Rules of Order" questions. Attached as Exhibit A-3. (a) Out of Order Requests. Occasionally a member of the public may wish to speak on an agenda item but cannot remain until the item is reached on the agenda. During Open Comments From the Public, such person may request permission to speak by explaining the circumstances. The Presiding Officer in his/her sole discretion shall rule on allowing or disallowing the out of order request. 3.02 Motions and Discussion. (a) All items of business placed before the Council that require the expenditure of Council and/or administration resources shall be in the form of an aiftrmative motion. Governance Manual 9 Draft for Review Only Affirmative motions are preferred to prevent "approval by default" of a failed negative motion. (b) Agenda. items scheduled as New or Old Business shall require a motion by a Councilmember before discussion unless the Council shall suspend the requirement by majority vote. Upon failure of either a prior motion or rule suspension, the agenda item shall be passed over and may not be reintroduced until the next regular meeting. (c) When possible, Councilmembers should direct questions primarily to the City Manager or the designated presenter. 3.03 Order of Business. The business of all regular meetings of the Council shall be transacted as follows: provided, however, that the Presiding Officer may, during a Council meeting, rearrange items on the agenda to conduct the business before the Council more expeditiously. (a) Call to order by the Presiding Officer. (b) Invocation (c) Pledge of Allegiance. (d) Roll Call (see Section 1.06 for procedure to excuse an absence). (e) Approval of Agenda (f) Introduction of Special Guests and Presentations. (g) Councilmember Reports of Council or government-related activities (e.g. synopsis of Committee or board meetings). These oral reports are intended to be brief, city work- related," heads-up in nature" or otherwise of significance in keeping the Council unformed of pertinent policy issues or events stemming, from their representation of the city on a regional Board or Commission. Extended reports shall be placed as agenda items for presentation or submitted in writing as an informational memo. (h) Presiding Officer's report. (i) Comments from the public on subjects not on the agenda for action - limit 3 minutes each, unless modified by the Presiding; Officer. Note: the City Council desires to allow a maximum opportunity for public comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the Presiding Officer, in the Presiding Officer's sole discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. 1. Subjects not on the current agenda. The Presiding Officer may invoke a sign- in procedure for speakers. Any member of the public may request time to address the Council after first stating their name, address, and the subject of their comments. The Presiding Officer may then allow the comments subject to such time limitations as the Presiding Officer deems necessary. Following such comments, the Presiding Officer may place the matter on the agenda or a future Governance Manual 10 Draft for Review Only agenda, or refer the matter to administration or a- Council committee for investigation and report. 2. Subjects on the current agenda. Any member of the public who wishes to address the Council on an action item on the current agenda shall make such request to the Presiding Officer at the time when comments from the public are requested during the agenda item discussion. The Council may bear such comments before or after initial Council discussion. As an option, the Presiding Officer may invoke a sign in procedure. The Mayor, in consultation with the City Attorney, shall rule on the appropriateness of public comments as the agenda item is reached and shall rule on a specific individual or group time limit for public comment. The Presiding Officer may change the order of speakers so that comment is heard in the most logical groupings. 3. Comments shall be made from the microphone, lust giving name, address and subject. No comments shall be made from any other location, and anyone making "out of order" comments shall be subject to removal from the meeting. 4. There will be no demonstrations during or at the conclusion of anyone's presentation. Any. disruptive behavior, as determined by the Presiding Of 5cer, shall be cause for removal from the meeting room. 5. These rules are intended to promote an orderly system of holding a public meeting, to give persons opportunity to be heard, and to create an environment in which no individuals are embarrassed by exercising; their right of free speech. 6. Any ruling by the Presiding Officer relative to the subsections 1 and 2 above may be overruled by a vote of a majority of members present. 7. Public comments received during the public comment period shall not be allowed by the Council if they relate to any matter upon which a public hearing has been required. (j) Public Hearings (see Article 6 for procedural details). (k) Consent Agenda (.sec Section 110 (u) for procedural details). (1) Old Business. (m) New Business. (n) Public Comments. [same as "i" above] (3-minute time limit each) (o) Administrative Reports. Reports or tracking of an administrative nature. (p) Informal-ion only items. (q) Executive Session (as required). Executive sessions may be held in accordance with the Open Meetings Act, RCW Chapter 42.30. The Council may hold an executive session during a regular or special meeting. Before convening in executive session, the Chair shall publicly announce the purpose for excluding the public from the meeting place and the time when the executive session shall be concluded. If the Council wishes to adjourn Governance Manual 11 Draft for Review Only at the close of a meeting from executive session, that fact will be announced along. with the estimated time for the executive session. The announced time limit for executive sessions may be extended by announcement of the Chair. Councilmembers must keep confidential all oral and written information provided during executive sessions to protect the best interests of the City. Confidentiality also includes information provided to Councilmembers outside of executive sessions when the information is considered exempt from disclosure under the Code of Ethics for Municipal Officers. (r) Adjournment. No Council meeting should be permitted to continue beyond approximately 9:00 p.m., without approval of a majority of the Councilmembers who are present and eligible to vote. A new time limit must be established before taking a Council vote to extend the meeting. In the event that a meeting has not been closed or continued by Council as herein specified, the items not acted on shall be deferred to the next regular Council meeting as old business, unless the Council, by a majority vote of members present, determines otherwise. 3.04 Adjournment Due to Emergency or Disruption. in the event of emergency, such as a fire, threatened violence, or inability to regain good order, the Mayor shall forthwith declare the meeting adjourned or continued and the City Council shall immediately leave the meeting room. 3.05 Permission Required to Address the Council. Persons other than Councilmembers and administration shall be permitted to address the Council upon recognition and/or introduction by the Presiding Officer or the chair of the appropriate Council committee. 3.06 Voting and Tele/video Conferencing. The votes during all meetings of the Council shall be transacted as follows: (a) Unless otherwise provided by statute, ordinance, or resolution, all votes shall be taken by voice, except that at the request of any Councilmember, a roll call vote shall be taken by the City Clerk. The order of the roll call vote shall be determined by the City Clerk. (b) In case of a tie vote on any proposal, the motion shall be considered lost. (c) Every member who was in the Council chambers when the question was put, shall give his/her vote unless the Council, for special reasons, shall excuse the member by motion. If any Councilmember refuses to vote "aye" or "nay," their vote shall be counted as a "nay" vote unless the Councilmember is abstaining due to actual, or appearance of, a conflict of interest. (d) The passage of any ordinance, grant or revocation of franchise or license, any resolution for the payment of money, any approval of warrants, and any resolution for the removal of the City Manager shall require the affirmative vote of at least a majority of the whole membership of the Council. (e) The passage of any public emergency ordinance (an ordinance that takes effect immediately), expenditures for any calamity or violence of nature or riot or insurrection or war (except for the statutory powers of the Mayor in accordance with RCW 35A.13.030), and provisions for a lesser emergency, such as a budget amendment, shall require the affirmative vote of at least a majority plus one (1) of the whole membership of the Council. (RCW 35A.13.190) In the event calamitous conditions should prevent Governance Manual 12 . Draft for Review Only assembly of such majority through death or injuries, the provisions of RCR7 35A.13.035 may be invoked. (f) The passage of any motion or resolution not subject to the provisions of Washington law, the Spokane Valley Municipal Code, or this Resolution as amended requiring a "super majority" for approval, shall require the affirmative vote, of at least a majority of the membership of the Council who are present and eligible to vote. (g) 1. Tele/video conference participation by Councilmembers may be allowed provided technical availability and compatibility of electronic equipment shall enable the Councilmember to hear the proceedings, be heard by those present and participate in Council discussion. (a) Requests to use tele/video conference participation for voting purposes shall be limited to extraordinary circumstances and must be ruled upon by the Council-of-the-Whole by specific motion before the Council main agenda begins. (b) In such case, adequate equipment must allow the tele/video conference participant to engage in Council discussion and be heard. Telephone/computer system charges are to be at the Councilmember's own expense, unless waived in the Council motion. Adequate notice must be given to allow hookup in time for the main agenda. 2. Requests to monitor by tele/video conference in a nonvoting capacity shall be granted provided technical capability exists and adequate notice is given, and shall be at the Councilmember's own expense, unless waived in the Council motion. 3. No tele/video conference participation for voting purposes shall be allowed for public hearings or any quasi-judicial proceedings. Video conferencing may be permitted upon a majority vote of the Council present at the meeting; site for such proceedings provided that all documents and exhibits are clearly visible and legible to all participants and provided that a video and audio record of the videoconference is made and provided to the clerk. The cost of such videoconferencing, and record thereof shall be paid by the Councilmember requesting videoconferencing, unless waived by vote of the City Council. 4. Examples of extraordinary circumstances would be emergencies or illness, accident, unforeseen urgent business, etc. 3.07 Enacted Ordinances, Resolutions and Motions. (a) An enacted ordinance is a legislative act prescribing general rules of organization or conduct relating to the corporate affairs of the municipality. Council action shall be taken by ordinance when required by law, or where prescribed conduct may be enforced by penalty. (b) An enacted resolution is an administrative act which is a formal statement of policy concerning matters of special or temporary character. Council action shall be taken by resolution when required by law and in those instances where an expression of policy more formal than a motion is desired. Governance Manual 13 Draft for Reviim Only (c) An enacted motion is a form of action taken by the Council to direct that a specific action be taken on behalf of the municipality. A motion, once approved and entered into the record, is the equivalent of a resolution in those instances where a resolution is not required by law, and where such motion is not in conflict with existing State or Federal statutes, City Ordinances or Resolutions. 3.08 Ordinances. The procedures for ordinances are as follows: (a) A Councilmember may, in open session, request of the Presiding Officer that the Council study the wisdom of enacting an ordinance. The Presiding Officer then may assign the proposed ordinance to the administration, a committee or the Council-of-the-Whole for consideration. The committee or administration shall report its findings to the Council. The City Manager may propose the drafting of ordinances (RCW 35A.13). Citizens and Boards and Commissions may also propose consideration of ordinances and resolutions, see Exhibit A-4 attached. (b) Sponsorship. When a Councilmember wishes to assume sponsorship of an ordinance or resolution, he or she should so announce, make the initial motion and provide an introduction for the measure. (c) All ordinances shall normally have two (2) separate readings at separate Council meetings. Unless waived by the City Council at each reading, the title of an ordinance shall be read by the City Clerk prior to its passage; provided that should a Councilmember request that the entire ordinance or certain of its sections be read, such request shall be granted. Printed copies shall be made available upon request to any person attending a Council meeting. (d) The provision requiring two (2) separate readings of an ordinance may be waived at any meeting of the Council by a majority vote of all members present. (e) If a motion to pass an ordinance to a second reading fails, the ordinance shall be considered lost, unless a subsequent motion directs its revision and resubmission to second reading. (f) Any ordinance repealing any portion of the Spokane Valley Municipal Code shall also repeal the respective portions of the underlying ordinance(s). Ordinances repealing earlier ordinances shall not apply to acts, incidents, transactions or decisions occurring before such repeal. 3.09 Resolutions. A resolution may be put to its final passage on the same day on which it was introduced. /-However, Council may invoke the two (2) reading procedures described in Section 3.08 (c) above to facilitate public understanding and/or comment on the resolution. The title of each resolution shall, unless waived by the City Council, be read prior to its passage. A Councilmember may request that the entire resolution or certain of its sections be read, and such request shall be granted. Printed copies shall be made available upon request to any person attending a Council meeting. Governance Manual 14 Draft for Review Only 3.10 Reconsideration. Any action of the Council, including final action on applications for legislative changes in land use status, shall be subject to a motion to reconsider except: • any action previously reconsidered, • motions to adjourn or motions to suspend the rules, • an affirmative vote to lay an item on, or take an item from, the table, • or a vote electing to office one who is present and does not decline. Such motion for reconsideration can only be made by a member of the prevailing side on the original act-ion. A motion to reconsider must be made no later than the neat succeeding regular Council meeting. A motion to reconsider is debatable only if the action being reconsidered is debatable. Upon passage of a motion to reconsider, the subject matter is returned to the table anew at the next regular Council meeting for any action the Council deems advisable. Any motion for reconsideration of a matter which was the subject of a required public hearing or which is a quasi-judicial matter may not be discussed or acted upon unless and until the parties or their attorneys and the persons testifying have been given at least five (5) days advance notice of such discussion and/or action. 3.11 Legislative Process, Preparation, Introduction and Flow of Ordinances and Resolutions and Nlotions. Ordinances and Resolutions will customarily be prepared, introduced and proceed in the manner described on the flow chart attached hereto as Exhibit A-4, and by this reference incorporated herein. Prior to final passage of all ordinances, resolutions or motions, such documents or proposals shall be designated as D1ktAFTS. All such drafts shall also be dated to include the most recent revision. (a) PROPOSED DRAFTS shall contain the date and name of the group or individual originating or sponsoring the proposal prior to the fust presentation to the City Council. Proposed drafts may be initiated by individual Councilmembers, the City Manager, Citizens or by Boards, Commissions or other task groups. (b) COUNCIL DRAFTS shall be documents or proposals which have been presented in open session and voted by the City Council for further consideration. 3.12 Complaints and Suggestions to Council. When citizen complaints or suggestions are brought before the City Council on matters not on a Council agenda, the Presiding Officer shall, in consultation with the City Manager, first determine whether the issue is legislative or administrative in nature and then: (a) If legislative, and a complaint is about the language or intent of legislative acts or suggestions for changes to such acts, and if the Council finds such complaint suggests a change to an ordinance or resolution of the City, the Presiding Officer may refer the matter to a committee, administration, or the Council-of.-the-Whole for study and recommendation. (b) If administrative, and a complaint regards administrative staff performance, execution of ]egislative policy or administrative policy within the authority of the City Manager, the Presiding Officer should then refer the complaint directly to the City Manager for review, if said complaint has not been so reviewed. The City Council may direct that the City Manager brief the Council when the City Manager's response is made. Governance Manual 15 Draft for Review Only 3.13 Photographs, motion pictures or video tape requiring artificial illumination - Prior Permission Required. No overhead projection, photographs, motion pictures, or video tapes that require the use of floodlights, or similar artificial illumination shall be used by the public at City Council meetings without the prior consent of the Presiding Officer or the City Manager. End of Article 3 - Council Procedures ARTICLE 4 - COMMMEES, BOAIU)S & COiMMTSSIONS 4.01 Committees. (a) All standing Committees, Boards, and Commissions which are required by state law shall be appointed by the Mayor with confirmation by the Council. (b) All other Council Committees, Citizen Task Force groups and rules or operating procedures thereof shall be established by Council Directive with special attention to RCW 35A.13.120, and after consultation with the City Manager. Such committees shall be commissioned for a time certain, not to exceed two (2) years or the term of the appointing Mayor, whichever is less and provided with a clear task description and "sunset" provision. Appointment shall be by the Mayor. Council may waive confirmation in the instrument creating said committee or group. Such Committees shall be subject to review, whenever a new Council is seated following elections, so as to determine whether the committee and its functions continue to be appropriate and necessary. Members of any Committee, Board or Commission which have been appointed or confirmed by the Council, may be removed without cause by a majority vote of the Council. A copy of the motion(s), or as hereafter amended, establishing committees, liaisons and citizen's task force groups shall be attached hereto, as Exhibit A-5. (See the attached related charts Exhibits A-6 (1) (2) & A-7.) (c) Other special ad hoc committees and Council liaisons for a particular purpose may be appointed by the Mayor, without confirmation of Council for a time certain, not to exceed the term of the appointing Mayor, along with a clear task description and "sunset" provision. (d) Committees, liaisons and citizen taskforce groups shall be given an opportunity to make a recommendation, when appropriate, on proposed ordinances, resolutions and motions within their area of responsibility or interest, before action is taken by the Council. The appropriate spokesperson shall present the recommendation(s) during discussion of that business item on a Council agenda. (e) Council member(s) may be designated by the City Council to take the lead on particular significant issues and to provide an appropriate feedback of information to Council, in order to gain corporate approval and coordination of corporate efforts. No Councilmember may speak for the Council unless Council has designated that person as the lead on that particular issue. (f) No Advisory Board or Commission shall take any final action outside of an open public meeting. Governance Manual 16 Draft fur Review Only 4.02 Council Relations with Boards, Commissions and Council Citizen Advisory. All statutory boards and commissions and Council citizen advisory bodies of the City of Spokane Valley shall provide the Council with copies of minutes of all meetings. Communications from such boards, commissions and bodies to the City Council shall be acknowledged by the Council. Any member of the Council may also bring such communication to the Presiding Officer's attention under the agenda itern "Committee, Board and Liaison Reports." Should any member of the Council determine that any such communication be officially answered by the Council, the Presiding Officer shall place the matter on the agenda under New Business for the current meeting or any subsequent meeting. End ojArticle 4 - Committees, Boards & Commissions ARTICLE 5 - RELATIONS NVITH CITY MANAGER & ADMINISTRATION . 5.01 Role of the City Manager. The City Manager is the chief administrative officer of the City of Spokane Valley. The Manager is directly accountable to the City Council for the execution of the City Council's policy directives, and for the administration and management of all City departments. The powers and duties of the City Manager are defined by Washington law, RCW 35A.13.080. Such duties may be expanded by Ordinance or Resolution. Balanced with City Manager's accountability to the City Council for policy implementation is the need for the Council to allow the City Manager to perform legally defined duties and responsibilities without interference by the City Council in the day-to-day management decisions of the City Manager. 5.02 Administrative Interference by Councilmembers. Neither the Council nor any of its committees or members shall direct or request the appointment of any person to, or his/her removal from, any office by the City Manager or any of his/her subordinates. Except for the purpose of inquiry, the Council and its members shall deal with the administrative branch solely through the City Manager and neither the Council nor any committee or member thereof shall give any orders to any subordinate of the City Manager, either publicly or privately, provided, however, that nothing herein shall be construed to prohibit the Council, while in open session, from fully and freely discussing with the City Manager anything pertaining to appointments and removals of City officers and employees and City affairs. (RCW 35A.13.120.) 5.02,1 Informal Communications Encouraged. The above requirement of RCW is not to be construed as to prevent informal convnunications with City stiff that do not involve orders, direction, or are meant to influence actions or administrative policy. Members of the Council are encouraged to interact informally and casually with City staff for the purpose of gathering information, obtaining explanations of policies and programs or providing incidental infornation to staff relevant to their assignment. Such informal contacts can serve to promote better understanding of specific City functions and problems. However, Councilmembers must be careful in such interaction to avoid giving direction or advice to members of City staff. NVhile maintaining open lines of communication, City staff responding to information requesLs from Councilmembers will inform their supervisor of such contact and provide the supervisor with the same information shared with the Councilmember. 5.03 Administrative Complaints Made Directly to Individual Councilmembers. When administrative policy or administrative performance complaints are made directly to individual Councilmembers, the Councilmember shall then refer the matter directly to the City Manager for review and/or action. The individual Councilmember may request to be informed of the action or response made to the complaint. However,-the City Manager shall not be required to divulge Govemance Manual 17 Draft for Review Only information he/she deems confidential, in conformity with applicable statutes, ordinances, regulations, policies or practices. 5.04 Administrative Complaints - "Best Practice." • Although citizens' direct access to elected officials is to be encouraged to help develop public policy, City Councilmembers should not develop a "personal intervention" pattern in minor calls for service or administrative appeals which may actually delay a timely customer service response. The best policy is to get the citizen into direct contact with customer service unless an unsatisfactory result has occurred. In that case refer to Section 5.03 above. End of Article S - Relations with City Alanager & Administration ARTICLE 6 - PUBLIC HEARING PROCEDURES 6.00 There are two types of public hearings, legislative and quasi judicial: (a) fegislative public hearing are hearings held to obtain public input on legislative decisions on matters of policy. Legislative public hearings are required by state law when a city or county addresses such matters as comprehensive land use plans, or the annual or biennial budget. They are generally less formal than quasi-judicial public hearings. They do not involve the legal rights of specific, private parties in a contested setting, but rather affect a wider range of citizens or perhaps the entire jurisdiction. The wisdom of legislative decisions reached as a result of such hearings is not second-guessed by the courts; if challenged, they are reviewed only to determine if they are constitutional or violate state law. for example, a court will not review whether the basic budgetary decisions made by a city were correctly made. (b) Quasi-judicial public hearings involve the legal rights of specific parties, and the decisions made as a result of such hearings must be based upon and supported by the "record" developed at the hearing. Quasi-judicial hearings are subject to stricter procedural requirements than legislative hearings. Most quasi-judicial hearings held by local government bodies involve land use matters, including site specific rezones, preliminary plats, variances, and conditional uses. (MRRSC Public Hearings When and 14ow to Mold Them by Bob Meinig, MRSC Legal Consultant August 1998) 6.01 Legislative Public Hearings: (a) State statutes do not specify how public hearings should be conducted. Because legislative hearings are generally informal, the main concern is to provide an opportunity for all attending members of the public to speak if they so desire. Time limits should be placed on individual comments if many people are intending to speak, and the public should be advised that comments must relate to the matter at hand. The "ground rules" for the conduct of the hearing should be stated by the presiding official at the beginning of the hearing. (b) Actions for a Public Hearing. Prior to the start of the public hearing, the Presiding Officer announces the following Rules of Order: 1. All public comments shall be made from the speaker's rostrum, and any Individual making comments shall first give their name and address. This is required because an official recorded transcript of the public hearing is being made. Governance Manual 18 Draft for Review Only 2. No comments shall be made from any other location, and anyone making "out of 1 order" comments shall be subject to removal from the meeting. 3. Unless otherwise determined by the Presiding Officer, all comments by the public shall be limited to three minutes. 4 There will be no demonstrations, applause or other audience participation, before, during or at the conclusion of anyone's presentation. Such expressions are disruptive and lake time away from the speakers. 5. "These rules are intended to promote an orderly system of holding a public hearing, to give persons an opportunity to be heard and to ensure that individuals are not embarrassed by exercising their right of free speech. c. The Presiding officer declares the public hearing on (topic) open and asks staff to make their presentation. d. After staff presentations, the Presiding Officer calls for public testimony. e. 'fhe presiding officer asks if any members of Council have questions of any of the speakers or staff. If any Councilmember has questions, the appropriate individual will be recalled to the podium. f. The presiding officer declares the public hearing closed. 6.02 Quasi-Judicial Public Bearings: 1. Specific Statutory Provisions. a. Candidates for the City Council may express their opinions about pending or proposed quasi-judicial actions while campaigning, RCW 42.36.040, except that sitting Councilmembers shall not express their opinions on any such matter which is or may come before the Council. b. A candidate for the City Council who complies with all provisions of applicable public disclosure and ethics laws shall not be limited under the Appearance of Fairness Doctrine from accepting campaign contributions to finance the campaitm, including outstanding debts. (RCW 42.36.050) c. Ex Parte communications should be avoided whenever possible. During the pendency of any quasi-judicial proceeding, no Councilmember may engage in ex parte communications with proponents or opponents about a proposal involved in the pending proceeding, unless the Councilmember: (1) places on the record the substance of such oral or written communications; and (2) provided that a public announcement of the content of the communication and of the parties' right to rebut the substance of the communication shall be made at each hearing where action is taken or considered on the subject:. This does not prohibit correspondence between a citi7.en and his or her elected official if the correspondence is made a part of the record, when it pertains to the subject matter of a quasi-judicial proceeding. (RCW 42.36.060) d. Public Disclosure file. The City Clerk shall maintain a public disclosure file, which shall be available for inspection by the public. As to elected officials, the file shall contain copies of all disclosure forms 0" filed with the Washington State Public'Disclosure Commission. Govemance Manual 19 Draft for Review Only e. Procedure On Application. Any person making application for any action leading to a quasi-judicial hearing before the Planning Commission and City Council shall be provided with a document containing - the following information: (1) the names and address of all members of the City Council, and the Planning Commission, (2) a statement that public disclosure information is available for public inspection regarding all such Councilmembers, and (3) a statement that if the applicant intends to raise any appearance of fairness issue, the applicant should do so at least two (2) weeks prior to any public hearing, if the grounds for such issue are then known and in all cases, no later than before the opening of the public hearing. The applicant shall sign a receipt for such document. 2. Actions/Procedures for a Ouasi-Judicial Public Hearing. a. Prior to the start of the public hearing, the Presiding Officer may require that all persons wishing to be heard shall sign in with the City Clerk, giving their names and addresses, and whether they wish to speak as proponent, opponent, or otherwise. Any person who fails to sign in shall not be permitted to speak until all those who signed in have done so. Persons who have signed in and wish to be heard shall be given an opportunity to be heard. However, the Presiding Officer shall be authorized to establish speaker time limits and otherwise control presentations to avoid repetition. The Presiding Officer, subject to concurrence of the majority of the Council, may establish time limits and otherwise control presentations. The Presiding Officer may change the order of speakers so that testimony is heard in the most logical groupings, (i.e., proponents, opponents, adjacent owners, vested interests, etc.) b. The Presiding Officer introduces the agenda item, opens the public hearing, and announces the following Rules of Order: 1. All comments by proponents, opponents, or the public shall be made from the speaker's rostrum, and any individual making comments shall first give his/her name and address. This is required because an official recorded transcript of the public hearing is being made. If there is any appeal, the court must make its decision on the basis of what was said at the public hearing. 2. It is not necessary to be a proponent or opponent in order to speak. If you consider yourself neither a proponent nor opponent, please speak during the proponent portion and identify yourself as neither a proponent nor an opponent. 3. \To comments shall be made from any other location, and anyone making "out of order" comments shall be subject to removal from the meeting. 4. There will be no demonstrations, applause or other audience participation before, during or at the conclusion of anyone's presentation. The Council is not allowed to consider such expressions and it takes time away from the speakers. 5. "t"hese rules are intended to promote an orderly system of holding a public hearing, to give persons an opportunity to be heard and to ensure that individuals are - not embarrassed by exercising their right of free speech. 3. Public Hearing Format: 1. The Presiding Officer will customarily call for proponents in quasi-judicial proceedings and for speakers in non-quasi judicial proceedings. When considering a site-specific Comprehensive Plan and zoning amendment or zoning reclassification, the Presiding Officer shall announce: "Site plans, artistic renditions, and the like in support of a zoning amendment should be avoided except as they help explain the terms of any proposed or anticipated conditions for approval. Any graphic representations should be used for illustrative purposes only, and the administration or City Governance Manual 20 Draft for Review Only. . Council should avoid indicating approval or disapproval of such plans. Such evidence shall remain 1 a part of the record." , 2. The proponents or speakers now speak. (Note: if the City of Spokane Valley is the proponent, a member or members of the administration shall be designated to give proponent and rebuttal testimony.) 3. The Presiding Officer calls for additional proponents or speakers. 4. The Presiding Officer calls for opponents by announcing the following: "At this time the opponents and persons who do not claim to be either a proponent or an opponent will have an opportunity to speak. Should any opponent have questions to ask of the proponents, ask the questions during your presentation. The proponents shall note the question asked, and answer such questions when the proponent speaks in rebuttal. The proponent shall be required to answer any reasonable question, provided that the Presiding Officer reserves the right to rule any question out of order." 5. Opponents speak. 6. The Presiding Officer calls for additional opponents tip to three (3) times. 7. The Presiding Officer calls for proponents to speak in rebuttal. A proponent speaking in rebuttal shall not introduce new materials. If the proponent does, or is allowed to do so, the opponents shall also be allowed to rebut the new elements. 8. The Presiding Officer announces the following: "At this time I will inquire of the administration whether the administration wishes to introduce any testimony as to subjects raised by the proponents or opponents, or alter in any regard its initial recommendations." 9. The Presiding Officer inquires as to whether Councilmembers have any questions to ask the proponents, opponents, speakers, or administration. If any Councilmember has questions, the appropriate individual will be recalled to the podium. The Presiding Officer may also permit questions by Councilmembers of any witness at the conclusion of their testimony. Questions of witnesses submitted by proponents or opponents may be asked by the Presiding Officer of such witnesses if deemed relevant. 10. The Presiding Officer closes the public he<irittg. Additional testimony may not be requested or considered after the closing of the public hearing unless the Presiding Officer declares the record open until a date certain for the purpose of receiving; written testimony, such as a legal brief, on a subject(s) specified by the Presiding Officer. 11. The Presiding Officer inquires if there is a motion by any Councilmember. If a motion is made, it shall be in the form of an affirmative motion. following the motion and its second, discussion occurs among Councilmembers. The Presiding Officer may call on individual Councilmembers in the discussion. The councilmember who makes the motion can't speak against his or her own motion; although he or she can vote against it. The person who seconds the motion, however, can speak against the motion because a second means "Let's discuss it," not "'I agree." 12. The Presiding Officer inquires if there is any further discussion by the Councilmembers. r' Governance Manual 21 Draft for Review Only 13. The Presiding Officer inquires if there are any final comments or recommendations from administration. 14. The Presiding Officer inquires of the Councilmembers as to whether they are ready for the question. 15. The City Clerk shall conduct a roll call vote. 16. The Presiding Officer may direct the administration to prepare findings. The findings may be approved the same night, if ready, or may be placed on the agenda of the next regular meeting. 4. Appearance of Fairness Doctrine. a. In short, when the law which calls for public hearings gives the public 'not only the right to attend, but the right to be heard as well, the hearings must not only be fair but must appear to be so. It is a situation where appearances are quite as important as substance." Smith vs. Skagit ounty, 75 Wn.2d 715 (1969). "The test of whether the appearance of fairness doctrine has been violated is as follows: Would a disinterested person, having been apprised of the totality of a board member's personal interest in a matter being acted upon, be reasonably justified in thinking that partiality may exist? If answered in the affirmative, such deliberations, and any course of conduct reached thereon, should be voided." Swift vs. Island County, 87 Wn.2d 348 (1976). b. Types of Hearings to Which the Doctrine Applies. The Appearance of Fairness Doctrine shall apply only to those actions of the Council which are quasi-judicial in nature. Quasi-judicial actions are defined as actions of the City Council which determine the legal rights, duties, or privileges of specific parties in a hearing or other contested proceeding. Quasi-judicial actions do not include the legislative actions adopting, amending, or revising comprehensive, community, or neighborhood plans or other land use planning documents or the adoption of area-wide zoning ordinances or the adoption of a zoning amendment that is of area-wide (versus site-specific) significance (RCW 42.36.010). Street vacations are typically legislative actions, unless clearly tied to, and integrated into, a site-specific development proposal which is quasi-judicial in nature. c. Obligations of Councilmembers - Procedure. 1. Immediate self-disclosure of interests that may appear to constitute a conflict of interest is hereby encouraged. Councilmembers should recognize that the Appearance of Fairness Doctrine does not require establishment of a conflict of interest, but whether there is an appearance of conflict of interest to the average person. - This may involve the Councilmember or a Councilmember's business associate, or a member of the Councilmember's immediate family. It could involve ex parte (outside the hearing) communications, ownership of property in the vicinity, business dealings with the proponents or opponents before or after the hearing, business dealings of the Councilmember's employer with the proponents or opponents, announced predisposition, and the like. Prior to any quasi-judicial hearing, each councilmember should give consideration to whether a potential violation of the Appearance of Fairness Doctrine exists. If the answer is in the affirmative, no matter how remote, the Councilmember should disclose such facts to the City Manager who will seek the opinion of the City Attorney as to whether a potential violation of the Appearance of Fairness Doctrine exists. The City Manager shall communicate such opinion to the Councilmember and to the Presiding Officer. 2. Anyone seeking to disqualify a Councilmember from participating in a decision on the basis of a violation of the Appearance of Fairness Doctrine must raise the challenge as soon as the basis for disqualification is made known, or reasonably should have been made known, prior to the issuance of the decision. Upon failure to do so, the Doctrine may not be relied upon to invalidate the decision. The party seeking to disqualify the Councilmember shall state with specificity the basis for disqualification; for example: demonstrated bias or prejudice for or against a party to Goveniance Manual 22 Draft for Review Only the proceedings, a monetary interest in outcome of the proceedings, prejudgment of the issue prior to hearing the facts on the record, or ex parte contact. Should such challenge be made prior to the hearing, the City Manager shall direct the City Attorney to interview the Councihmember and render an opinion as to the likelihood that an Appearance of Fairness violation would be sustained in Superior Court. Should such challenge be made in the course of a quasi-judicial hearing, the Councilmember shall either recuse him/herself or the Presiding Officer shall call a recess to permit the City Attorney to make such interview and render such opinion. 3. The Presiding Officer shall have authority to request a Councilmember to excuse him/herself on the basis of an Appearance of Fairness violation. Further, if two (2) or more Councilmembers believe that an Appearance of Fairness violation exists, such individuals may move to request a Councilmember to excuse him/herself on the basis of an Appearance of Fairness violation. In arriving at this decision, the Presiding Officer or other Counciltembers shall give due regard to the opinion of the City Attorney. d. When Council conducts a hearing to which the Appearance of Fairness Doctrine applies, the Presiding Officer (or in the case of a potential violation by that individual, the Mayor Pro Tem) will ask if any Councilmember knows of any reason which would require such member to excuse themselves pursuant to the Appearance of Fairness Doctrine. The form of the announcement is as follows: All Councilmembers should now give consideration as to whether they have: 1. A demonstrated bias or prejudice for or against any party to the proceedings; 2. A direct or indirect monetary interest in the outcome of the proceedings; 3. A prejudgment of the issue prior to hearing the facts on the record; or 4. Had ex parte contact with any individual, excluding administrative staff, with regard to an issue prior to the hearing. If any Councilmember should answer in the affirmative, then the Councilmembers should state the reason for his/her answer at this time, so that the Chair may inquire of administration as to whether a violation of the Appearance of Fairness Doctrine exists. 603. Site-Specific Comprehensive Plan and Zoning Amendments ("Rezones"). The following are general concepts and not intended to add to or change applicable statutes or ordinances or to be considered a land use control. Under Washington's Growth Management Act; Chapter 36.70A RCW, as implemented by Spokane Valley, site-specific rezone requests (initiated by property owners or developers) are processed not more frequently than once each year, concurrently with the Comprehensive Plan amendment process. This assures that all rezones are consistent with the overarching purposes and intent of the Growth Management Act and the City's Comprehensive Plan. All zoning must be consistent with, and implement the Comprehensive Plan. To that end, at the outset of each public hearing or meeting to consider a zoning amendment or zoning reclass ifi cation, the Presiding Officer or City Attorney will announce the legal standards for Comprehensive Plan and coning amendments and ask the parties to limit their presentations to information within the scope of the standards. The form of the announcement is as follows: The following are general concepts regarding Comprehensive Plan and zoning amendments under the law of the State of Washington: 1. The current zoning is presumed valid. Governance Manual 23 Draft for review Only 2. The burden of proof is on the applicant for the site-specific Comprehensive .Plan and zoning amendment to establish by proof in sufficient measure that the following requirements have been satisfied. In making its decision, the City Council will consider the recommendations made by the Planning Commission and the record developed before the Planning Commission. Requirements (a), (b), and (c) stated below shall be "considered" and weighed by the Council. The Council must affirmatively find that the applicant has satisfied requirements (d) through (k): (a) Whether circumstances related to the proposed amendment and/or the area in which it is located have substantially changed . since the adoption of the Spokane Valley Comprehensive Plan; (b) Whether the assumptions upon which the Spokane Valley Comprehensive Plan is based are no longer valid, or whether new information is available which was not considered during the adoption process or any annual amendments of the Spokane Valley Comprehensive Plan; (c) Whether the proposed amendment reflects current widely held community values; (d) The proposed amendment meets concurrency requirements for transportation, sewer, and water, and does not adversely affect adopted level of service standards for other public facilities and services, such as police, fire and emergency medical services, park services, and general government services; (e) The proposed amendment is consistent with the goals, policies and objectives of the various elements of the Spokane Valley Comprehensive Plan; (f) The proposed amendment will not result in probable significant adverse impacts to the city's transportation network, capital facilities, utilities, parks, and environmental features that cannot be mitigated, and will not place uncompensated burdens upon existing or planned service capabilities; (g) In the case of an amendment to the land use map, the subject parcels are physically suitable for the requested land use designation and the anticipated land use development, including but not limited to access, provision of utilities and compatibility with existing and planned surrounding land uses; (h) The proposed amendment will not create a pressure to change the land use designation of other properties, unless the change of land use designation for other properties is in the long-term interests of the community in general; (i) The proposed action does not materially affect the land use and growth projections which are the basis of the Comprehensive Plan; 0) The proposed action does not materially affect the adequacy or availability of urban facilities and services to the immediate area and the overall area of the city-, and (k) The proposed amendment is consistent with the GMA, the adopted county-wide planning policy of Spokane County, any other applicable interjurisdictional policies or agreements, and any other state or local laws. 3. The facts in support of the application may come from any source; either the applicant, the administration, or the public. The important consideration is that the decision must be made on Governance: Manual 24 Draft for 'Review Only the basis of information provided to the Planning commission and to the City Council at this public hearing or any continued public hearing. All evidence, such as photographs, letters, charts, maps, slides, computer presentations or other evidence must remain in the record in a form which can be reviewed on any appeal. For example, a print out of a computer slide show may be submitted. Any exhibit not remaining in the record will not be considered. Rnd of Article 6 - Public Hearing Procedures ARTICLE 7 -'USE OF RULES 7.01. Purpose. These City Council Rules of Procedure are designed to provide guidance for the City Council. They are not to be considered restrictions or expansions of City Council authority. These rules have been prepared from review of many statutes, ordinances, court cases and other sources but they are not intended to be an amendment or substitute for those statutes, ordinances, court decisions or other authority. 7.02 Use. No action taken by a Councilmember or by the Council which is not in compliance with these rules, but which is otherwise lawful, shall invalidate such Councilmernber's or Council action or be deemed a violation of oath of office, misfeasance or malfeasance. No authority other than the City Council may enforce these rules or rely on these rules. Failure of the City Council to follow any of these rules shall be considered a Council decision to waive such rule. No notice of such waiver need be given. 7.03 Public Use or reliance Not Intended. Because these rules are designed to assist the City Council and not to provide substantive rules affecting constituents, it is expressly stated that these rules do not constitute land use regulations, official controls, "appearance of fairness rules," public hearing rules or other substantive rules binding upon or to be used by or relied upon by members of the public. These rules do not amend statutory or other regulatory (such as ordinance) requirements. Fnd of Article 7 - Use of Rule Governance Manual 25 EXHIBIT A-1 Approved by Council May 13, 2003 MEMORANDUM DATE: APRIL , 200_ TO: CITY COUNCIL FROM: CiTx MANAGER SUBJECT: )E NMERGF,NCY TELEPHONE TREE FOR SPOKANE VALLEY GOVERNMENT Sometimes an important happening occurs in the City where Councilmembers should be briefed: For example: Major News! Accident, Disaster, Major Utility Failure! Storm Damage Major Police Problem Civil Emergency A pre-arranged "telephone tree" informs the entire Council of important happenings in the shortest possible time. An informed Councilmember can avoid embarrassment when asked by a citizen about a major event even when it does not involve the Council in any direct way. The telephone tree for timely briefings of major emergency news is shown on the attached sheet. The Mayor should assign the tree according to availability of the members. Governance Coordination Manual 26 w w w w m m m m W w W J J J J U W- 0 U w 0 OYC w U w 0: w w w w w z Z J w z z J w z Z J w z Z J 2 0 0 J 0 0 J 2 0 0 J 2 0 0 J Q I I w Q I I w Q I I w Q I I w z a 0. 0 z I I U z~ a 0 z e Q U w w m m w w J J_ z a z u 7 0 u U Y 0 Y u! A a C ~ t ~ ~ 0 g g z z D w z z J J Z II I U Z II I U C 0 E 00 OL 4- > m Q 00 Q C L u rro 0 0 a~ ~V 0: Y W is w L a 0 O 0 0 ~ LL °Q ~I u C w w 3 w z z-j w z z U d I I w d II w z a n. U z 1 U 27 EXHIBIT A-3 Approved by Council May 13, 2003 PARLIAMENTARY PROCEDURE AT A GLANCE May you Must be Is motion Vote To do this: You say this: interrupt seconded debatable required speaker? ? ? Introduce business "I move that..." NO YES YES MAJORITY Amend a motion "I move to amend this motion" NO YES YES MAJORITY Request information "Point of information" YES NO NO NO VOTE Suspend further discussion "I move we table it" NO YES NO MAJORITY End debate and bring matter to "I move the previous question an immediate vote " NO YES NO MAJORITY Postpone discussion "I move we postpone this matter until..." NO YES YES MAJORITY Have something further studied "I move we refer..." by a committee NO YES YES MAJORITY Ask for a vote count to verify a "I call for a division of the voice vote house" NO NO NO NO VOTE Object to considering some "I object to consideration of matter this" YES NO NO MAJORITY Take up a matter previously "I move to take from the table tabled NO YES NO MAJORITY Reconsider something already "I move we reconsider action on disposed of YES YES YES MAJORITY Consider something in "I move we suspend the rules unscheduled order and..." NO YES NO MAJORITY Vote on a ruling by the chair 411 appeal the chair's decision" YES YES YES MAJORITY Object to procedure or personal "Point of order" affront--chair decides YES NO NO NO VOTE Complain about noise, room "Point of privilege" temperature, etc. YES NO NO NO VOTE Recess the meeting "I move that we recess until NO YES NO MAJORITY Adjourn the meeting "I move that we adjourn" NO YES NO MAJORTf;' Governance Coordination Manual 28 i EXHIBIT A-4 Approved May 13, 2003 LEGISLATIVE PROCESS FLOW CHART City Council Citizens City Manager (proposed draft) (proposed draft) L I Administration study draft Council Study Session (proposed draft) (Council draft or summary) IF REJI;C7'ED Initiative filed (only l.'or matters subject to initiative in accordance with Washington law) City Council .1st reading Public meeting (Council draft) Election held City Council 2nd reading ordinances (Council ordinance) if approved by voters, ordinance prepared ADOPTED POLICY / LAW OF THE CITY N EXHIBIT A-5 Approved by Council May 13, 2003 1. Standing Committees or Commissions required by law shall be appointed by Mayor for a time certain not to exceed the term provided by law or the term of office of the appointing Mayor and confirmed by Council: Finance 3 members Planning Commission 7 members Lodging Tax Advisory Committee 5 members. Committee Procedures: The Finance Committee shall have no regular prescribed duties or meetings except the bills/payroll and warrant procedures required by state law, unless specifically charged by the City Council. Committee meetings (when held) should be open to the public, including the media, unless discussing matters which would qualify for an executive session if discussed within the whole Council. All Council Committee meetings shall be for the purpose of considering legislative policy matters, rather than administrative matters unless requested by the City Manager. Legislative policy considerations should be brought to the Council-of-the-Whole, unless referred to a committee for pre-study. The Mayor may appoint such other ad hoc advisory committees or liaisons from the Council or community for the purpose of advising the Council in legislative policy matters. All ad hoc committees shall be defined by a clear task and a method of "sunsetting"the committee at the conclusion of the assigned task. 2. Council liaison appointees shall be appointed by the Mayor and confirmed by the Council for a time certain not to exceed the term of the appointing Mayor. 3. Liaison Procedures. Individual members of the Council may be assigned as liaisons whose duties involve keeping current with a group or activity by either attendance when the group or activity takes place or communication with appropriate leaders so the liaison Councilmember can keep Council informed. Liaisons may, at times, advocate Council actions on behalf of their assigned group or activity. Extreme care must be taken to avoid an Appearance of Fairness Doctrine violation, or conflict of interest possibilities with agencies or circumstances where such possibilities may exist (ie: Planning Commission quasi-judicial). Liaisons functions and duties may be further defined and/or directed by the Presiding Officer with concurrence of Council. 4. Task Force Creation Criteria. The City Council may, from time to time, create, and appoint members to, small Task Force Groups for the purpose of examining issues and making recommendions important to the City Council but not requiring the more formalized process stated in (5) below. In all cases, the instrument appointing a Task Force sliall prescribe a time certain for the work of the Task Force, contain a clear task assignment and a method of "sunsetting" the group upon completion of the task. 5. Task ForcelPublic Forum Steering Group for Public Issues of high interest/high impact. Upon motion of the City Council, a Councilmember may be appointed by the Mayor as a liaison leader to organize a steering group to strategize a particular community subject or issue. The steering group shall consist of two Councilmembers and one representative of City Administration. The Councilmembers shall be appointed by the Mayor and the technical support shall be appointed by the City Manager. Such appointments shall identify the task(s) and a method of determining how the group shall "sunset" when the task is completed. The steering group shall serve as a collection point for information and activity pertaining to the task or issue assigned. Various City representation roles and Council liaisons may be involved in bringing information together on the task or issue. The steering group liaison informs Council of the group's activity at Council meetings (when appropriate). A task force group may then be created by Council motion (directive) to function according to the model attached as Exhibit A6(l). 6. Task Force/Public Forum Procedures. When major public policy development warrants, and after adequate preparation of issues and alternatives, the steering group may conduct larger citizen forums to help develop a public consensus on the issues. The product of such citizen forums, when held, shall be presented to the Governance Coordination Manual 30 City Council prior to the customary City Council deliberations (i.e., agenda actions, public hearings, etc.) which i could normally result in final action. The procedures are further illustrated in Exhibit A6(1) attached. The City Manager may also appoint such ad hoc or special projects administrative advisory task groups as he or she may deem necessary to assist City administrative activity. Such appointments shall identify the task(s) and a method of determining how the group shall "sunset' when the task is completed. 7. Citizens Task Force Steering )Procedures. When the nature of a major issue indicates a need for increased citizen involvement or expertise at the steering level of a task force, the Council may, by legislative directive, commission a Citizens Task Force Steering Group consisting of one (1) councilmember, one (1) qualified citizen, and the City Manager. The Citizens Task Force shall function in a manner similar to the Task Force Procedures contained in Sections 4 and 5 above. The procedures are further illustrated in Exhibit A7, attached. 8. - Multi-Agency Coordinating Task Force Steering Procedures. When a major public/private efrort involves key agencies outside of City Government but vital to community coordination, the Council may create by legislative directive, an appropriately named (Multi-Agency) Coordinating Task Force Steering Group. Membership shall consist of one (1) councilmember, the City Manager, one (1) representative from each City Board or Commission key to the issue or project and one (1) member from each private, non-profit agency with key interest or resources vital to the issue or project. Each agency shall appoint one (1) member to serve on the Steering Group and one (1) member to serve as alternate. Except for the first organizational start-up meeting, alternates shall not attend Steering Group meetings. Steering Group members shall function in a manner similar to the task force procedures described in Sections 4, 5, and 6 above. The procedures are further illustrated in Exhibit A6(2) attached. 9. General Town Hall/Neighborhood Meetings. The public should be encouraged to attend regular and special City Council meetings to participate in their government. The City Council Rules of Procedure are designed J to facilitate an open atmosphere for citizen participation. However, any two (2), but not more than three (3), members of the City Council may desire to convene a citizens' town hall/neighborhood meeting or series of meetings for the purpose of providing a general forum on city operations. Such town hall meetings shall, when convened, provide information pertaining to any known issues as well as opportunity for citizens to express their views on any subject. The Councilmembers may request that the City Manager or his/her designee attend these meetings to answer questions on administrative matters. Although not official council meetings, members of the City Council shall report issues to the City Council. Councilmembers should avoid discussion or receiving testimony which pertains or may pertain to potential lawsuits, land use issues, or other quasi-judicial proceedings which might later come before the Council. Governance Coordination Manual 31 EXHIBIT A-6(1) TASK{ FORCE/TOWN HALL MEETINGS GENERAL MODEL City Council Final Public Input Meetings Forum Formal agenda Liaison Role discussion, public Councilmember information & two Public Process comment, public hearings, etc. way communication Citizen Input Patti Task Force Report to Council by Steering steering group 2 Council (appointed by Mayor) Public Process Role City Manager Open Subject Town Hall Meetings Task Force Public Forus~s~" (Technical Support) Citizen Issue Information coordinated Consensus Appointed by CM by steering group - L AN. *Public Forums Forums 'Town Hall Meetings reports to Council by *Hearings, etc. Prescntation, Re.prescntation/Coordination liaison or directly to group public task force forums discussions, Roles by Councilmember, - identify issues, Staff develop *Can be an appointed core group with consensus general public forum or closed group, depending on issues MOTION "To Approve the Task Force/Town Hall General Model Herein Contained and Incorporated as Exhibit A6(1) of the City of Regional Groups Technical Groups & Local Interest Groups Spokane Valley Council Rules of Procedure." Organizations & Organizations w N EX.-MBIT A-6(2) MULTI-AGENCY COORDINATING TASK FORCE MODEL City Council Pinal Public Input Liaison Role Meetings Forum Formal Benda Councilmcmbcr/City ManagerK two discussion, public way communication Public Process comment, public -ikon City Liaison Role hearings, etc:. Agency/Group Two-Way' -Non City Agcney/Group Task Force Input Task Force City Board or Path Steering Group Commission Report to Council by steerin,•t emup I-Councilmember I -City Manager Comp. Plan I -City Board or Review Commission • 't'own Hall Meetings 1-Non City Agency/Group 1-Non City Agency/Group Task Force Public (Each agency appoints its Forums* Information coordinated Citizen Issue own rep) by steering group - =Open blouse Forums Consensus 'Tow'n Pall Meetings Noruurs reports to Agency by Presentation, liaison or directly to 'Club Programs Info group Itepresentation/Co ord ination Roles by Steering Group public task force forums discussions, identity issues, Members develop *Can be ail appointed core group with cansensus general public forum or closed group, depending on issues MOTION "To Approve the Multi-Agency Coordinating Task Force General Model IF IF Plan Community Gather Information Chart Herein Contained and Incorporated as Information and "Technical Groups & Local Interest Groups Exhibit A6(2) of the City of Spokane Valley Involvement Strategies Organizations & Organizations Governance Coordination Rules of Service Clubs, etc. Procedure." w w EXIFIIBIT A-7 Motion "To Approve the Citizens' Task Force Ceneral Model Chart Herein Contained and Incorporated as Exhibit A7 of the City of Spokane Valley Council Rules of Procedure." CITIZENS TASK FORCE Llalson Rote City Council Final Public Input Forum GENERAL MODEL Counctlmembororclilzen, Meetings Formal agenda discussion, public--10 Wormation a two way communleadon comment, public hearings, etc. Public Process Task Force Steering 1 Council - (appointed by Mayor) Citizen Input Path Report to Council by steering group 1 Citizen - Citizen Input (appointed by Mayor, Qualified 10 approved by Council) non-city official appointee Public Process - - Public Forums Community Consensus Role 1 Staff - Citizen Issue Consensus Forums (appointed by City * Task Force Presentation, group discussions, - Manager) Town Hall Meetings identify issues, develop consensus Information coordinated by ' Others (Technical Support) steering group - reports to rCouncil by liaison or directly to public task force forums -Representation I Coordination Roles by Councilmember, Citizen or Staff Local Interest Regional Groups Technical Groups Groups 8 Organizations & Organizations w Chapter 35A.13 RCW Council-manager plan of government Chapter Listing RCW Sections 35A.13.010 City officers -Size of council. 35A.13.020 Election of councilmen - Eligibility - Terms - Vacancies Forfeiture of office - Council chairman. 35A.13.030 Mayor - Election - Chairman to be mayor - Duties. 35A.13.033 Election on proposition to designate person elected to position one as chairman - Subsequent holders of position one to be chairman. 35A.13.035 Mayor pro tempore or deputy mayor. 35A.13.040 Compensation of councilmen - Expenses. 35A.13.050 City manager - Qualifications. 35A.13.060 City manager may serve two or more cities. 35A.13.070 City manager - Bond and oath. 35A.13.080 City manager - Powers and duties. 35A.13.090 Creation of departments, offices, and employment - Compensation. 35A.13.100 City manager - Department heads - Authority. 35AA 3.110 City manager - Appointment of subordinates Qualifications Terms. 35A.13.120 City manager - Interference by council members. 35A.13.130 City manager - Removal - Resolution and notice. 35A.13,140 City manager - Removal - Reply and hearing. 35A.13.150 City manager - Substitute. 35A.13.160 Oath and bond of officers. 35A.13.170 Council meetings Quorum Rules Voting. 35A.13.180 Adoption of codes by reference. 35A_13.190 Ordinances - Style - Requisites - Veto. 35A.13.200 Authentication, recording and publication of ordinances. J 35A.13.210 Audit and allowance of demands against city. 35A.13.220 Optional division of city into wards. 35A.13,230 Powers of council. 35A.13.010 City officers - Size of council. The councilmembers shall be the only elective officers of a code city electing to adopt the council-manager plan of government authorized by this chapter, except where statutes provide for an elective municipal judge. The council shall appoint an officer whose title shall be "city manager' who shall be the chief executive officer and head of the administrative branch of the city government. The city manager shall be responsible to the council for the proper administration of all affairs of the code city. The council of a noncharter code city having less than twenty-five hundred inhabitants shall consist of five members; when there are twenty-five hundred or more inhabitants the council shall consist of seven members: PROVIDED, That if the population of a city after having become a code city decreases from twenty-five hundred or more to less than twenty-five hundred, it shall continue to have a seven member council. If, after a city has become a council-manager code city its population increases to twenty-five hundred or more inhabitants, the number of councilmanic offices in such city may increase from five to seven members upon the affirmative vote of a majority of the existing council to increase the number of councilmanic offices in the city. When the population of a council-manager code city having five councilmanic offices increases to five thousand or more inhabitants, the number of councilmanic offices in the city shall increase from five to seven members. In the event of an increase in the number of councilmanic offices, the city council shall, by majority vote, pursuant to RCW 35A.13.020, appoint two persons to serve in these offices until the next municipal general election, at which election one person shall be elected for a two-year term and one person shall be elected for a four-year term. The number of inhabitants shall be determined by the most recent official state or federal census or determination by.the state office of financial management. A charter adopted under the provisions of this title, incorporating the council-manager plan of government set forth in this chapter may provide for an uneven number of councilmembers not exceeding eleven. A noncharter code city of less than five thousand inhabitants which has elected the council-manager plan of government and which has seven councilmanic offices may establish a five-member council in accordance with the following procedure. At least six months prior to a municipal general election, the city council shall adopt an ordinance providing for reduction in the number of councilmanic offices to five. The ordinance shall specify which two 35 councilmanic offices, the terms of which expire at the next general election, are to be terminated. The ordinance shall provide for the renumbering of council positions and shall also provide for a two-year extension of the term of office of a retained councilmanic office, if necessary, in order to comply with RCW 35A.12.040. However, a noncharter code city that has retained its old council-manager plan of government, as provided in RCW 35A.02.130, is subject to the laws applicable to that old plan of government. [1994 c 223 § 35; 1994 c 8l § 72; 1987 c 3 § 16; 1985 c 106 § 2; 1983 c 128 § 2; 1979 ex.s. c 18 § 24; 1979 c 151 § 34; 1967 ex.s. c 119 § 35A.13.010.1 Notes: Severability 1987 c 3: See note following RCW 3.46.020. Severability --1979 ex.s. c 18: See note following RCW 35A.01.070. Population determinations, office of financial management: Chapter 43.62 RCW. 35A.13.020 Election of councilmen - Eligibility - Terms -Vacancies - Forfeiture of office - Council chairman. In council-manager code cities, eligibility for election to the council, the manner of electing councilmen, the numbering of council positions, the terms of councilmen, the occurrence and the filling of vacancies, the grounds for forfeiture of office, and appointment of a mayor pro tempore or deputy mayor or councilman pro tempore shall be governed by the corresponding provisions of RCW 35A.12.030, 35A.12.040, 35A.12.050, 35A.12.060, and 35A.12.065 relating to the council of a code city organized under the mayor-council plan, except that in council-manager cities where all council positions are at-large positions, the city council may, pursuant to RCW 35A.13.033, provide that the person elected to council position one shall be the council chairman and shall carry out the duties prescribed by RCW 35A.13.030. 111994c223§36; 1975 1st ex s, c 155 § 1; 1967 ex.s, c 119 § 35A.13.[12Q] 35A.13.030 Mayor - Election - Chairman to be mayor - Duties. Biennially at the first meeting of the new council the members thereof shall choose a chairman from among their number unless the chairman is elected pursuant to RCW 35A.13.033. The chairman of the council shall have the title of mayor and shall preside at meetings of the council. In addition to the powers conferred upon him as mayor, he shall continue to have all the rights, privileges, and immunities of a member of the council. The mayor shall be recognized as the head of the city for ceremonial purposes and by the governor for purposes of military law. He shall have no regular administrative duties, but in time of public danger or emergency, if so authorized by ordinance, shall take command of the police, maintain law, and enforce order. 119751st ex.s, c 155 § 2:1967 ex.s. c 119 § 35&.13.030.) 35A.13.033 Election on proposition to designate person elected to position one as chairman - Subsequent holders of position one to be chairman. The city council of a council-manager city may by resolution place before the voters of the city, a proposition to designate the person elected to council position one as the chairman of the council with the powers and duties set forth in RCW 35A.13.030. If a majority of those voting on the proposition cast a positive vote, then at all subsequent general elections at which position one is on the ballot, the person who is elected to position one shall become the chairman upon taking office. 11975 1st ex.s. c 155 § 3.1 36 35A.13.035 Mayor pro tempore or deputy mayor. Biennially at the first meeting of a new council, or periodically, the members thereof, by majority vote, may designate one of their number as mayor pro tempore or deputy mayor for such period as the council may specify, to serve in the absence or temporary disability of the mayor; or, in lieu thereof, the council may, as the need may arise, appoint any qualified person to serve as mayor pro tempore in the absence or temporary disability of the mayor. In the event of the extended excused absence or disability of a councilman, the remaining members by majority vote may appoint a councilman pro tempore to serve during the absence or disability. [1969 ex.s. c 81 § 1.1 Notes: Effective date --1969 ex.s. c 81: 'his 1969 amendatory act shall take effect July 1, 1969." [1969 ex.s. c 81 § 7.] 35A.13.040 Compensation of councilmen - Expenses. The salaries of the councilmen, including the mayor, shall be fixed by ordinance and may be revised from time to time by ordinance, but any increase or reduction in the compensation attaching to an office shall not become effective until the expiration of the term then being served by the incumbent: PROVIDED, That compensation of councilmen may not be increased or diminished after their election nor may the compensation of the mayor be increased or diminished after the mayor has been chosen by the council. Until councilmen of a newly-organized council-manager code city may lawfully be paid as provided by salary ordinance, such councilmen shall be entitled to compensation in the same manner and in the same amount as councilmen of such city prior to the adoption of this council-manager plan. Until a salary ordinance can be passed and become effective as to elective officers of a newly incorporated code city, the first councilmen shall be entitled to compensation as follows: In cities having less than five thousand inhabitants - twenty dollars per meeting for not more than two meetings per month; in cities having more than five thousand but less than fifteen thousand inhabitants a salary of one hundred and fifty dollars per calendar month; in cities having more than fifteen thousand inhabitants a salary of four hundred dollars per calendar month. A councilman who is occupying the position of mayor, in addition to his salary as a councilman, shall be entitled, awhile serving as mayor, to an additional amount per calendar month, or portion thereof, equal to twenty-five percent of the councilmanic salary: PROVIDED, That such interim compensation shall remain in effect only until a salary ordinance is passed and becomes effective as to such officers, and the compensation provided herein shall not be construed as fixing the usual compensation of such officers. Councilmen shall receive reimbursement for their actual and necessary expenses incurred in the performance of the duties of their office, or the council by ordinance may provide for a per diem allowance. Procedure for approval of claims for expenses shall be as provided by ordinance. [1979 ex.s. c 18 5 25:1967 ex.s. c 119 § 35A.13.040.1 Notes: Severability --1979 ex.s. c 18: See note following RCW 35A.01.070. 35A.13.050 City manager -Qualifications. The city manager need not be a resident at the time of his appointment, but shall reside in the code city after his appointment unless such residence is waived by the council. He shall be chosen by the council solely on the basis of his executive and administrative qualifications with special reference to his actual experience in, or his knowledge of, accepted practice in respect to the duties of his office. No person elected to membership on the council shall be eligible for appointment as city manager until one year has elapsed following the expiration of the term for which he was elected. [1967 ex.s. c 119 § 35A.13.050,1 37 35A.13.060 City manager may serve two or more cities. Whether the city manager shall devote his full time to the affairs of one code city shall be determined by the council. A city manager may serve two or more cities in that capacity at the same time. [1967 ex.s. c 119 § 35A.13.060.1 35A.13.070 City manager - Bond and oath. Before entering upon the duties of his office the city manager shall take an oath or affirmation for the faithful performance of his duties and shall execute and file with the clerk of the council a bond in favor of the code city in such sum as may be fixed by the council. The premium on such bond shall be paid by the city. 11967 exs. c 119 § 35A.13.070.1 35A.13.080 City manager- Powers and duties. The powers and duties of the city manager shall be: (1) To have general supervision over the administrative affairs of the code city; (2) To appoint and remove at any time all department heads, officers, and employees of the code city, except members of the council, and subject to the provisions of any applicable law, rule, or regulation relating to civil service: PROVIDED, That the council may provide for the appointment by the mayor, subject to confirmation by the council, of a city planning commission, and other advisory citizens' committees, commissions, and boards advisory to the city council: PROVIDED FURTHER, That if the municipal judge of the code city is appointed, such appointment shall be made by the city manager subject to confirmation by the council, for a four year term. The council may cause an audit to be made of any department or office of the code city government and may select the persons to make it, without the advice or consent of the city manager, (3) To attend all meetings of the council at which his attendance may be required by that body; (4) To see that all laws and ordinances are faithfully executed, subject to the authority which the council may grant the mayor to maintain lave and order in times of emergency; (5) To recommend for adoption by the council such measures as he may deem necessary or expedient; (6) To prepare and submit to the council such reports as may be required by that body or as he may deem it advisable to submit; (7) To keep the council fully advised of the financial condition of the code city and its future needs; (8) To prepare and submit to the council a proposed budget for the fiscal year, as required by chapter 35A.33 RCW, and to be responsible for its administration upon adoption; (9) To perform such other duties as the council may determine by ordinance or resolution. 11987 c 3 § 17; 1967 ex.s. c 119 § 35A.1 3.08 Notes: Severability --1987 c 3: See note following RCW 3.46.020. 38 35A.13.090 Creation of departments, offices, and employment- Compensation. On recommendation of the city manager or upon its own action, the council may create such departments, offices, and employments as it may find necessary or advisable and may determine the powers and duties of each department or office. Compensation of appointive officers and employees may be fixed by ordinance after recommendations are made by the city manager. The appointive officers shall include a city clerk and a chief of police or other law enforcement officer. Pursuant to recommendation of the city manager, the council shall make provision for obtaining legal counsel for the city, either by appointment of a city attorney on a full time or part time basis, or by any reasonable contractual arrangement for such professional services. 11987 ex.s. c 119 § 35A.t3.090.1 35A.13.100 City manager- Department heads - Authority. The city manager may authorize the head of a department or office responsible to him to appoint and remove subordinates in such department or office. Any officer or employee who may be appointed by the city manager, or by the head of a department or office, except one who holds his position subject to civil service, may be removed by the manager or other such appointing officer at any time subject to any applicable law, rule, or regulation relating to civil service. Subject to the provisions of RCW 35A.13.080 and any applicable civil service provisions, the decision of the manager or other appointing officer, shall be final and there shall be no appeal therefrom to any other office, body, or court whatsoever. 11967 ex.s. c 119 §2.5A.113.1100.1 35A.13.110 City manager - Appointment of subordinates - Qualifications - Terms. Appointments made by or under the authority of the city manager shall be on the basis of ability and training or experience of the appointees in the duties which they are to perform, and shall be in compliance with provisions of any merit system applicable to such city. Residence within the code city shall not be a requirement. All such appointments shall be without definite term. [1967 ex.s. c 119 § 35A.13.110.1 35A.13.120 City manager - Interference by council members. Neither the council, nor any of its committees or members, shall direct the appointment of any person to, or his removal from, office by the city manager or any of his subordinates. Except for the purpose of inquiry, the council and its members shall deal with the administrative service solely through the manager and neither the council nor any committee or member thereof shall give orders to any subordinate of the city manager, either publicly or privately. The provisions of this section do not prohibit the council, while in open session, from fully and freely discussing with the city manager anything pertaining to appointments and removals of city officers and employees and city affairs. [1887 exs. c 11fl § 35A.13,120.i , 39 35A.13.130 City manager - Removal - Resolution and notice. The city manager shall be appointed for an indefinite term and may be removed by a majority vote of the council. At least thirty days before the effective date of his removal, the city manager must be furnished with a formal statement in the form of a resolution passed by a majority vote of the city council stating the council's intention to remove him and the reasons therefor. Upon passage of the resolution stating the council's intention to remove the manager, the council by a similar vote may suspend him from duty, but his pay shall continue until his removal becomes effective. (1967 cx.s. c 119 § 35A.13.130.] 35A.13.140 City manager- Removal - Reply and hearing. The city manager may, within thirty days from the date of service upon him of a copy thereof, reply in writing to the resolution stating the council's intention to remove him. In the event no reply is timely filed, the resolution shall upon the thirty-first day from the date of such service, constitute the final resolution removing the manager and his services shall terminate upon that day. If a reply shall be timely filed with the city clerk, the council shall fix a time for a public hearing upon the question of the manager's removal and a final resolution removing the manager shall not be adopted until a public hearing has been had. The action of the council in removing the manager shall be final. (1967 ex.s. C 119 § 35A.12,140.1 35A.13.150 City manager-Substitute. The council may designate a qualified administrative officer of the city or town to perform the duties of manager. (1) Upon the adoption of the council-manager plan, pending the selection and appointment of a manager: or (2) Upon the termination of the services of a manager, pending the selection and appointment of a new manager, or (3) During the absence, disability, or suspension of the manager. 11967 ex.s. c 119 § 35A,13,115-11 35A.13.160 Oath and bond of officers. All provisions of RCW 35A.12,080 relating to oaths and bonds of officers, shall be applicable to code cities organized under this council-manager plan. [1957 ex.s. c 119 § 35A.13.160.] 35A.13.170 Council meetings - Quorum - Rules - Voting. All provisions of RCW 35A.12.110, as now or hereafter amended, and 35A.12.120, relating to council meetings, a quorum for transaction of business, rules and voting at council meetings, shall be applicable to code cities organized under this council-manager plan. (1979 ex.s. c 18 § 26:1967 ex.s. c 119 § 35A.13.170.1 [Notes: Severability 1979 ex.s. c 18: See note following RCW 35A.01.070. 40 35A.13.180 / Adoption of codes by reference. Ordinances of cities organized under this chapter may adopt codes by reference as provided in RCW 35A.12.140. 11967 ex.s. c 119 § 35A.13.180.1 35A.13.190 Ordinances - Style - Requisites - Veto. The enacting clause of all ordinances shall be as follows: "The city council of the city of do ordain as follows:" No ordinance shall contain more than one subject and that must be dearly expressed in its title. No ordinance or any section or subsection thereof shall be revised or amended unless the new ordinance sets forth the revised ordinance or the amended section or subsection at full length. No ordinance shall take effect until five days after the date of its publication unless otherwise provided by statute or charter, except that an ordinance passed by a majority plus one of the whole membership of the council, designated therein as a public emergency ordinance necessary for the protection of public health, public safety, public property or the public peace, may be made effective upon adoption, but such ordinance may not levy taxes, grant, renew, or extend a franchise, or authorize the borrowing of money. 11967 ex.s. c 119 § 35A.1 ~3.190.1 35A.13.200 Authentication, recording and publication of ordinances. Ordinances of code cities organized under this chapter shall be authenticated, recorded and published as provided in RCW 35A.12.150 and 35A.12.160. 11967 ex.s. c 119 § 35A.13.200.1 35A.13,210 Audit and allowance of demands against city. RCW 35A.12.170 shall apply to the audit and allowance of demands against the city. 11967 ex.s. c 119 § 35A, 13.2 35A.13.220 Optional division of city into wards. A code city organized under this chapter may be divided into wards as provided in RCW 35A.12.180, 11967 ex.s. c 119 § 35A.13.220.1 35A.13.230 Powers of council. The council of any code city organized under the council-manager plan provided in this chapter shall have the powers and authority granted to legislative bodies of cities governed by this title as more particularly described in chapter 35A.1 i RCW, except insofar as such power and authority is vested in the city manager. 11957 ex.s. c 119 § 35A.13.23+0.1 41 Exhibit A-9 RESOLUTION NO. 03-027 GENERAL POLICY RESOLUTION OF CORE BELIEFS A RESOLUTION OF THE NEW CITY OF SPOKANE VALLEY ESTABLISHING A GENERAL POLICY RESOLUTIOrV EMANATING FROM THE CORE BELIEFS OF THE CITY COUNCIL AND COMMUNITY AND SETTING FORTH DUTIES OF BOTH ELECTED AND APPOINTED OFFICIALS OF THE CITY TO HELP GUIDE LEGISLATIVE AND ExECU'rIVE DECISIONS TOWARD EFFECTIVE, RESPONSIVE, AND OPEN GOVERNMENT WHEREAS, the City Council of the City of Spokane Valley, as the elective legislative body, is charged with promulgating Ordinances and Resolutions which become the law of the city; and WHEREAS, such Ordinances and Resolutions must provide enforceable provisions subordinate to, and in harmony with, all other applicable federal and state statutes and regulations; and WHEREAS, the City Council desires to provide a clear set of general policy guidelines for the conduct of city government; NOW, THEREFORE, the City Council of the City of Spokane Valley does hereby affurnt and resolve that the following core beliefs shall serve as guidelines for the conduct of affairs by all branches of Spokane Valley City Government. Section 1. We believe that Spokane Valley should be a visionary city encouraging its citizens and their government to look to the future beyond the present generation and to bring such ideas to public discussion and to enhance a sense of community identity. Section 2. We believe that elected body decision-making is the only lawful and effective %vay to conduct the public's legislative business and that careful observance of a clear set of Governence Coordination rules of procedure can best enhance public participation and decision making. Section 3. We believe in the City Council as policy leaders of the City. One or more City Councilmembers are encouraged to take the lead, where practical, in sponsoring Ordinances or Resolutions excepting quasi-judicial or other public hearings and the statutory duties of the City Manager as set forth in RCW 35A.13.020. Section 4. We believe in hearing the public view. We affirm that members of the public should be encouraged to speak and be heard through reasonable rules of procedure when the public business is being considered, thus giving elected officials the broadest perspectives from which to make decisions. Section 5. We believe that the City of Spokane Valley's governance should be known as "user friendly," and that governance practices and general operations should consider how citizens will be served in the most responsive, effective and courteous manner. Section 6. We believe that the economic and commercial job base of the community should be preserved and encouraged to grow as an alternative to increasing property taxes. We believe it imperative to have an expanded and diverse economic base, Section 7. We solicit the City Manager's support in conducting the affairs of the city with due regard for: (a) Promoting mutual respect between the Citizens, City staff and the City Council by creating the organizational teamwork necessary for effective, responsive and open government. 42 Governance Coordination Manual - (b) Providing the City Council and public reasonable advance notice when issues arc to be brought forward for discussion. (c) Establishing and maintaining a formal city-wide customer service program with emphasis on timely response, a user-friendly atmosphere, and an attitude of facilitation and accommodation within the bounds of responsibility, integrity, and financial capability of the city, including organizational and job description documents while pursuing "best practices" in customer service. (d) Seeking creative ways to contain or impede the rising cost of governmental services, including examination of private sector alternatives in lieu of governmentally provided services. (e) Providing a data base of future projects and dreams for the new City of Spokane Valley so that good ideas from its citizens and leaders are not lost and the status of projects can be readily determined. Passed and approved by the City Council of the City of Spokane Valley at a regular meeting on May 13th, 2003. Mayor Attest: Approved as to form: City Cleric City Attorney Governance Coordination Manual 43 S p6lane Valley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall©spokanevalley.org Informational Memo To: Dave Mercier, City Council From: Steve Worley, Senior Engineer- Capital Projects CC: Neil Kersten, Nina Regor, Carolbelle Branch Date: October 10, 2006 Re: . 2006 Federal Call for Projects - Submitted Applications On September 27, 2006, in accordance with direction from Council, staff submitted the following project applications in response to SRTC's 2006 Call for Projects: CMAQ Congestion Management/Air Quality-Program • Sprague/Appleway intelligent Transportation System (ITS) -1-90 to University Road i' • Signal Controller Upgrades - various locations • Argonne Corridor Upgrade - Trent Avenue (SR 290) to I-90 • Pines Corridor ITS -Sprague Avenue to Trent Avenue (SR290) STP(U) Urban Improvement Projects • 8`" Avenue Reconstruction - Havana Street to Park Road • Park Road Project .33 -Sprague Avenue to Broadway Avenue • Barker Road - Appleway Avenue to Broadway Avenue • Appleway Avenue Reconstruction, Phase 2 - Tschirley Road to Hodges Road STP(U) Urban Preservation Projects • Broadway Avenue Inlay - Park Road to 1-90 • Sullivan Road PCC -1-90 to Mission (in conjunction with WSDOT project) • University Road Inlay - Project 1 - Dishman-Mica to 16th Avenue • University Road Inlay - Project 2 - 16th Avenue to 4`" Avenue • Montgomery Avenue Inlay - Argonne Road to Woodruff Road • Disluuan-Mica NB Lanes Inlay - Appleway Avenue to 8`h Avenue • Sullivan & Sprague Concrete Intersection Informational Memo October 10, 2006 2006 Call for Federal Projects - Submitted Applications Page 2 • Fancher & Broadway Concrete Intersection • Euclid Avenue Inlay - Sullivan Road to Flora Road • Broadway Avenue Inlay - Fancher Road to Thierman Road Advanced Pk: and Design Projects • Park Road Project 2 - Broadway Avenue to Indiana • Sullivan Road Widening - Wellesley Avenue to Euclid Avenue • Valley Corridor Project 3 - Evergreen Road to Tshirley Road During Council's September 1.2, 2006 meeting staff.' discussed the potential of replacing the Montgomery Avenue Inlay project with another project because the pavement condition of MoriEgomery was not very bad. However, upon further evaluation, it was concluded that the Montgomery Avenue project would still score well because of the high volume of traffic on this arterial. Please let me know if you have any questions. S0615ne Valley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhatt@spokanevalley.org Informational Memo To: Nina Regor, City Council From: Neil Kersten, Public Works Director Steve Worley, Senior Engineer - Capital Projects CC: Dave Mercier, Carolbelle Branch Date: October 10, 2006 Re: STA Cooperative Grants - Project Updates Back i.n February 2005 the Spokane Transit Authority (STA) issued a "Spokane Transit Cooperative Street Funding Call for Projects." The purpose of this call for projects was to -enhance the efficiency and quality of public transportation service by providing tangible and accountable public transit benefits." Staff prepared applications, and received approval, for the following projects and Cooperative Grant amounts: 01 • Dishman Mica Road Concrete Lane ($81,300) • Pines Road (SR 27)/Mansfield Ave. Concrete Intersection ($537,000) • Barker Road/Mission Avenue Concrete Intersection ($117,000) • Mission Avenue Sidewalk Project ($360,964) The followuig is a status of each of the above projects. Dishman i\'1[ica Road Concrete Lane - This project is complete. However, during the development of the construction plans; staff thought it best to increase the project scope from concreting one lane to concreting all three lanes. STA approved this increased scope and authorized an increase in Cooperative Grant funds for this project f7om $81,300 to $138,300. This additional $57,000 in Cooperative Grant funds was transferred from the Cooperative Grant funds allocated to the Mission Avenue Sidewalk Project. Pines Road (SR 27)/Mansfield Ave. Concrete Intersection - This project is currently being designed by Spokane County and the Washington State Department of Transportation and is scheduled to be constructed next year. Barker Road/Mission Avenue Concrete Intersection -This project is complete. Informational Memo October 10, 2006 STA Cooperative Grants - Project Updates Page 2 Mission Avenue Sidewalk Project- After receiving Cooperative Grant funds for this project staff began developing construction plans. However, due to several stormwater issues associated with the construction of sidewalks along Mission Avenue, staff determined that this project would not be able to be completed within STA's requested timeframes. Therefore, staff requested that the remaining $303,964 in Cooperative Grant funds allocated to the Mission Avenue Sidewalk Project ($360,964 original allocation minus $57,000 transferred to the Dishman Mica project) be redirected to the construction of a concrete intersection at Appleway Avenue and' Barker Road as part of the city's current Appleway Avenue Reconstruction Project. This request was approved by s,rA. The Appleway Avenue Reconstruction Project is scheduled for construction next year. The STA Board and staff- have been wonderful to work with throughout the course of these projects,-includin the-requested changes. Staff has always been courteous and willing to do whatever it takes to accommodate our requests. We look forward to continuing our efforts with STA at providing projects that "enhance the efficiency and quality of public transportation service by providing tangible and accountable public transit benefits." Please let me know if you have any questions. Spokane County Library District Spokane Valley Library Services and District Support Deport to the City of Spokane Valley 3rd Quarter 2006 GREATER SPOKANE VALLEY LIBRARY SERVICES Customer use measures All but one of Spokane Valley Library's customer use measures continues in the positive column, and the one that's do,%^Tn-reference inquiries -isri t down as much as reported earlier in the year. A statistical compilation error discovered in August while trying to determine reasons for what appeared to be double-digit declines District-wide reduced the drop at Spokane Valley Library to only 2.8%. Due in large part to increased open hours (Friday mornings and Sunday afternoons), Spokane Valley's circulation is up 7.1% year-to-date; software station bookings, 11.2%; program attendance, 19.9%; and the door count that's behind these increases, 8.6%. The registered borrower total for the branch has broken 40,000 and is 9.8% above last year at the end of the 3rd quarter. At Argonne Library, where an estimated half of the users are Spokane Valley residents, there are increases in all columns. Figures for Otis Orchards are mixed. Library resources Spokane Valley Library's materials collection grew by 3,504 items during the 3rd quarter for a total of 1,2,484 year-to-date and a collection size of 113,967 items. It comprises 27.5% of the total materials collection for the District. Between Argonne and Otis Orchards Libraries another 8,147 items were added year-to-date. The total number of items available to greater Spokane Valley residents is 179,474; 43.4% of the system total. Selected 2006 End of 3rd Quarter, Year-to-Date Statistics Circulation Door count Reference Program Software Station Tn uirie- Attendance Bookie gs YfD Y TO to Y F) YTD to YfD Y1J) to YTD YTD to YM YTD to 2006 2005 2006 2005 2006 2005 2006 2005 2006 2005 SCLD 1,.4.87,814 7.1% 922,408 30.8% 185,771 -6.2% 46,728 8.8% 160,221- 15.8% S o Valle 392,603 3.2% 222,540 8.6% 63,522 -27% 13,363 19.9% 52,826 17.6% Argonne, 88,496 4.0% 87,692 51.4% 9,914 6.7% 1,867 62.9% 1.2,734 16.6% Otis 61,343 -9.9% 43,949 24.6% 5,787 -6.6% 1,801 19.8% 6,731 1.7% Subtotal 542,442 1.6% 354,181 18.8% 79,223 - 2.0% 17,031 23.5% 721291 15.7% SCLD 36.5% - 38.4% - 36.4% - 45.1%1 - Page 1 of 6 End of 3rd Quarter 2006 Registered Customers by Branch of Registration 2006 Total % of YTD Change % Adult % Youth SCLD from 2005 Total 121,048 - +11.2% 74.4% 25.6% SCLD S o Valle 40,141 33.2% +9.8% 76.3% 23.7% Argonne 10,699 8.8% +9.6% 76.8% 23.2% Otis 6,032 5.0% +5.6% 67.7% 32.3% Subtotal 56,872 47.0% +9.3% - - 3rd quarter activity highlights at Greater Spokane Valley branches Valley-wide • The focus in July and August was the summer reading program, with pre-school age storytime and school age activity programs each week in every branch. There was high attendance at all the programs. Storytimes ended for a summer break during the second week of August. ■ The fall program schedule began in September with a resumption of the full- storytime program (baby lap-sit, toddler, and pre-school) and monthly After School Specials for school-age kids. ■ Valley):est was a highlight for September. This year staff marched in the evening parade carrying an SOLD banner rather than driving the outreach services van as in prior years. 41That didn't change was giving out pencils along the parade route: the supply of 800 was exhausted before staff and volunteers ran out of kids to give them to. The crowd was very supportive, shouting out things like "Yeah-the library!" "We voted for you!" and "Look, it's the storytime ladies." The library booth at ValleyFest the next day was busy but less hectic than prior years. ■ The long-planned change for outreach from a centralized service to one that's community- based occurred during the quarter and was pretty much in place by the end of September. With adult care and child care facilities being served from local branches, travel time is greatly reduced, therefore allowing more time to provide services. Adult facilities have been very excited about the option of quarterly adult programming in their facility, and also the Programs to Go and Book Discussions to Go packets we're putting together. Activities directors have also been happy to discover that we can change the day/time of their visit, if a time works better for them. Childcares are disappointed that we won't be visiting monthly, but are very supportive about us reaching out to more facilities. Spokane Valley Library There was no adult programming in July at Spokane Valley, but the building rocked and reeled with kids and their parents for the summer reading program. One example was the 208 people attending the "Learn Owl about It" program which was the system high fbr Summer Reading programs for the month. 27 teens enthusiastically participated in the Clue-Done-It program. and the August teen tie-dying program-which included chocolate fondue-was a big hit. There were 1.882 summer reading signups, with 46% finishing: turning in a reading log with at least 15 books. Because of the low registration for the past few computer instruction classes, the schedule vvill be changed to one class monthly rather than two bi-monthly. Aside from hopefully increasing attendance, this will address requests from customers to have the classes more frequently. Also in the adult area, the very successful free legal advice program was too successful for the attorney who was offering it; he begged off for the time being because he needs to have others involved as well. The movie series resumed in September, once a month on Wednesday evening, and Saturday morning. Page 2 of 6 As one would expect with a service available to anyone and a facility whose annual visits are counted in the humdred thousands, Spokane Valley Library has its share of customer-related issues. Following is an excerpt from a monthly report, included in its entirety. A customer asked to call 911 because her former boyfriend was in the library and even though the judge had. refused to issue a restraining order, she was not comfortable with him in the building. The police said there was nothing they could do. We said there was nothing we could do since there was no inappropriate behavior. The male left The female continued on with her use of the library. We received a call from the male later saying that he didn't want to be kicked out of the library. We told him that he was not kicked out of the library as long as he followed the customer conduct rules. He was relieved to hear that. Two people who both cared enough about the library to make sure that they could continue to use it and stilt feel safe using it... Who says we don't mean a great deal in people's lives? Argonne Library The most exciting event of the quarter was a possible evacuation one Saturday when fires broke out around Fruit Hill road to the east near Arbor Crest; at times Upriver Drive was blocked off, but mostly lave enforcement allowed customers access to the driveway and they could get into the library. The extended facility upgrade project that began in August 2005 with remodeling and recarpeting continued this summer with reupholstering of all chairs, whose fabric had withstood 16 years of use. The next and final task is replacement of the equally-aged laminate tops on tables and counters. Being along the Centennial Trail provides some unique opportunities for customer assistance. A female biking enthusiast who said that she was visiting fro.m_ Oregon for a meeting and had heard about the great bicycling in Spokane came into the library asking for a map of the Centennial Trail. She also asked for recommendations for a lunch to take with her on her ride. She later came back to tell the staff that she and her husband had a wonderful time on the trail. Otis Orchards Library Otis Orchards reports are usually the source of cute library stories. In July a small girl was observed saying, "Bye, bye, show," to each video as she put them into the drop; her mother had to wait for her and it took a while. In August an upholstery company picked up a few chairs at a time and worked their way through the threadbare furniture. A young man, seeing the upholstery man walking out with the chairs, asked him, "Do they allow you to take the chairs?" We try to be a full-service library. Greater Spokane Valley Friends of the Library; Friends of the library groups often take the su.inmer off, and that was the case for the Valley-area groups. In September, Spokane Valley Library's met and planned for a booksale at the end of October; they continued to sell popcorn and drinks at the movies. Spokane Valley Library project Cannnunihj survey The Spokane Valley area 500 sample-size community survey was completed in August. It showed . strong support for libraries and library services, as well as significant use of library facilities. j chile about half the respondents supported the idea of a new Spokane Va.ll.ey Library, however, the number dropped below half when the estimated cost was considered. Architect RFIS process The Request for Proposal for Architect and Engineering Services for the proposed new Spokane Valley Library was published within a few days of its approval at the July Board meeting. Five proposals were received, two of them from the Seattle area. Cage 3 of 6 The architect selection team met to evaluate the proposals and to determine a short list of firms to be interviewed. Although a bit unusual, the decision was to short-list only one firm: Integrus Architecture. Integrus' qualifications exceeded those of the other firms, and it seemed pointless to interview others just for the sake of interviewing them. The interview team unani.m.ously recommended its selection, which occurred at the September 21 Board of Trustees meeting. A pre-design contract is being finalized. Spokane Valley city center concept SCLD director Mike Wirt attended a July focus group session with other public service providers to provide input on the Sprague-Appleway Corridor Planning project. Soon afterwards, there was a follow-up to obtain additional information on our proposed building plans. In September he attended the first Spokane Appleway Revitalization Plan community workshop, which was very well done and provided a wealth of background information. The joint city council/city planning commission meeting on the following evening included quite a bit of discussion of the use of the "civic building" footprint in a conceptual site sketch for a library. The consultant made several statements about library inclusion, their high foot traffic generation, and the fact that developers like their in their projects. The council consensus to move ahead with the recommended preferred site and at least a preliminarily plan for the area to include one or more civic buildings provided some solid direction in terms of a library site. DiSTRICT-WIDE LIBRARY SERVICES Customer use measures System-wide, customer use measures continued 2nd quarter trends into the 3rd quarter. Materials circulation is up 7%, program attendance is up 9%, software station bookings are up 16%, and meeting room bookings 1%. The reference inquiry decline is only 6%, much less than before the compilation error was discovered. There are 11% more registered borrowers than the end of the 3rd quarter 2006, a total of 121,048-slightly more than half the service area population. Library resources The year-to-date materials collection increase is 5,476 print and nonprint items, and 7,254 periodicals. The total collection size is 410,045, with 140,514 different titles represented. Year-to- date, 53,499 print and nonprint materials were added and 48,023 withdrawn. DISTRICT ADMINISTRATION Levy lid override election When the last of ballots were counted, SCLUs levy lift proposal was approved by 58.56% of voters, just behind the 58.97% approval of the 1992 levy lid lift proposition. With its approval, the District expects funding levels over the next three years adequate to maintain current service levels as well as enhance them in some areas: a second round of additional branch open hours; .more audiovisual materials, including downloadable books; and increase Internet bandwidth for the public. It passed in 141 of 160 precincts District-wide, and in 57 of 58 precincts in the greater Spokane Valley area within the future proposed L CFA. The approval percentage within that area is 59.32% ' and 60.43% in the City of Spokane Valley. The highest city percentage approval was Cheney with 69.97%; the lowest was Rockford at 50.88%. There was no political action committee campaign either supporting or opposing the measure. Page 4 of 6 2007 revenue expectations As a result of the voter-approved levy lid lift and based on the Spokane County Assessors Office September 21 assessed valuation estimates, the District's total assessed valuation will be $17,385,586,202 for 2007 tax collection purposes. This will allow a 19.2% property tax levy increase over 2006, about 13.8% higher than it would have been under the 1% lid. Board of Trustees With the resignation of long-time Trustee David Sani, the Board of County Commissioners is accepting applications to fill the remainder of his unexpired term, through December 31, 2008. We have expressed a preference for a Spokane Valley resident. SCLD population The state Office of Fi -uncial Management's April 2006 population estimate has been published, showing that our service area population is now 236,120, a 1.7% increase over 2005. Organizational structure study and recommendations Consultant study HR consultant Fred Oven submitted a draft report and recommendations for long-terns organizational structure changes in late August and continued to fine tune them after a mid- September meeting with the management team. Although the final report has yet to be delivered, the key concepts are direct lines of accountability with decision makers as close organizationally to service providers as possible. Recommended organizational changes to be phased in are: • Transfer of program and service responsibilities-both adult and youth-from Collection Services to the branch services structure. • Creation of resource library manager positions and a branch services manager position responsible for all but the two resource libraries, all reporting to the director to replace the current regional management structure. Adult and youth services transition The youth services coordinator position vacancy provided the opportunity to begin immediately planning for the transition of public services responsibilities from Collection Services. Elements of the change include the elimination of the youth services coordinator position; creation of a youth collection development position in Collection Services; and the addition of some librarian and support staff hours in both regions as the program and services responsibilities shift there. DiSTRICT SUPPORT SERVICES Collection Services Collections ■ Ordered 4,064 titles and 15,379 copies in the 3rd quarter and are now 0.61% ahead on the. print/nonprint budget. • Processed and sent out 15,936 items to branches, with a net gain to the collection (print and nonprinnt) for the quarter of approximately 900 items. Progrannning ■ August saw the conclusion of the Summer Reading Program and Summer Storyti.mes. Summer Reading sign-ups for the District totaled 6,027 (with an additional 316 registering online) with 2,648 finishers. ■ The adult and youth services supervisors decided on the September-December slate of movies to be shown monthly in three branches. Spokane Valley will continue with movies on the 2nd Wednesday evening and 3rd Saturday afternoon. Page 5 of 6 Communications ■ Produced levy lid fact shot, postcard, poster and Web site page; drafted and distributed levy lid-reIated press releases. Coordinated staff participation in Spokane Regional Chamber "Business After Hours" at Arbor Crest and VaUeyFest. Continued to work on Spokane Is Reading arrangements for this October. ■ Final tally for Your Card to Adventure second grade library carol campaign was 539, art 7.s sign -up (goal was 20%). • Drafted and diAribu.ted a variety of press releases acid coordinated responses to two media inquiries about the Spokane Valley Library project, Human resources Recruitment for the vacant youth services coordinator position was terminated after no selection was made from tie initial pool of applicants and none of the applicants from the second round met position qualifications. • Recruited and hired for two part-time temporary librarians and two parmime temporary information specialis[,s to fi1.1 a staffing gap that has been Identified duc to additional open hours in 2006, as well as extraordinary leave usage as a result of pregnancies, health issues, and jury duty. r Attended the CIF/WCIP meeting where rates and plan options for 2007 were discussed a.nd agreed upon. Rate increases will average under 6', for 200,7_ Information Technology • Replacement of all staff covaputers was completed and all but a few of the old ones sold. ■ 'rb.e updated Wceb site home page and the intranet circuladon services page went live. ■ Staff wireless access points to aJlo staff in the buildings to use' orkflows or access the staff network from registered devices were tested. ■ The five-year technology plan was revised, with average amiual expenses for new and replacement hardware and software moving-up to $225,000. • With acceptance of the revised budget at the September Board meeting, orders were initiated to upgrade the North Spokane and. Argonne data circuits, Finance, Facilities, Purchasing Facilities; Argonne exterior painting and Airway Heights Librny interior painting were completed; the Argonne building I-rVAC control system was replaced; nunox FF&E projects were completed at the Cheney ~md Medical Lake branches; and Moran Prairie heating system pumps were replaced with larr capacity units, ■ fan electronic timesheet system was successfully implemented and paper time reporting discontinued. ■ The second mitt-year budget review and revision was completed and. approved by the Board. ■ Work on the 2007 budget was well Lulderway b the end of the quarter. i 10/11/06 rniw x Page 6 of 6 ,"CIT~uf Valley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhattCspokanevattey.org Memorandum To: City Manager David Mercier and Members of Council CC: Nina Regor, Deputy City Manager From: Morgan Koudelka, Administrative Analyst Date: October 24, 2006 Re: Economic Development Site Selector Tool Analysis Introduction On October 3, 2006, the Spokane Area Economic Development Council (EDC) made a presentation to Council showcasing a web-based interactive site selector too]. The tool would list commercial property sites available for sale or lease in the area while including demographic, business, and land-use data utilizing geographic information system (GiS) technology. J The EDC is asking for buy-in from Spokane Valley at approximately $20K the first year and $1$K for both the second and third years. Council has asked that staff look at the proposal and provide feedback to Council. Summary The following summary is based on information contained in the succeeding sections. ■ The GIS Planning software appears to be the best that is available, able to seamlessly interface GIS data, demographic data, and commercial real estate listings. • The estimated $20K annual cost appears reasonable compared to other cities. • The state site, the Washington Prospector, utilizes the same software, and provides commercial property listings and demographic information. What is not provided is local- specific GIS data such as traffic counts, utility data and location, and aerial photographs. ■ It is unknown whether it is feasible for the state site to incorporate such data onto its site. ■ Local control will insure updated iuifonnation. ■ The site-selector advisory group believes there will be resultant cost savings through the reduction of staff time necessary to answer specific inquiries. There has not, however been any quantified cost offset in other service areas or in EDC funding (EDC is contributing $5,000 toward the site selector costs). Economic Development Site Selector Tool analysis October 24, 2006 Page 2 of 5 The following items are important considerations in making a funding decision. • $10,000 of the annual budget is set aside for cleaning up GIS data from individual jurisdictions so that it may be compatible with the regional data. This appears to be a cost item that the individual jurisdiction should be responsible for. ■ According to statements from those involved, this tool will free up time for staff members from the participating jurisdictions and from the EDC. There are, however, no quantifiable cost offsets indicated as a result of the implementation of this tool. ■ This site selector tool is the some software the State is currently utilizing. The State site also serves Spokane Valley. The difference is that more extensive data will be included on the local site, such as utility and land-use information as well as overhead photography. In addition, the information will be controlled and updated locally. What must be decided is whether the additional information and control warrants the time and expense. ■ It is unknown what will happen to unspent funds at year-end, whether they will count toward the subsequent year contributions or will roll into a fund-reserve. Staff suggests that the City receive clarification before a decision is made. ■ Staff recommends receiving feedback from the EDC regarding the potential for additional private funding from organizations such as local chambers of commerce, utility companies, and the Commercial Brokers Association. • The Washington Department of Revenue (DOR) also utilizes GIS mapping to provide tax information. This can also be utilized ibr the purpose of site selection. An alternative to the Spokane region-only site selector concept may be to pursue coordination between the _ DOR site and the Washington-hosted site selector tool. The following section provides additional background information on the site selector project. Site Selector Advisory Group Decision-Making Process ■ Started 6 years ago. ■ Looked at other jurisdictions utilizing site selection software. ■ Determined successes and failures. ■ Selected GIS Planning site selector software for the following reasons. o GIS Planning software is the standard among large cities. o GIS Planning software is superior due to inclusion of real estate and GIS data. o Users are familiar with the interface. Comparative Analysis City of Arlington, Texas ■ Have been using GIS Planning site selector tool for 3 years. ■ No equivalent tool. ■ Approximately $25K annual operating cost. ■ Operated by and funded by Arlington Chamber of Commerce. • City provides economic development funding to the Chamber. No additional dollars were provided for the site selector. Economic Development Site Selector Tool analysis October 24, 2006 Page 3 of 5 ■ Time-saving through provision of demographic data. ■ Time-costing due to upkeep of real estate listings (Realtors do not keep current) ■ Not a substitute for site visit. City of Kennewick, Washington • Kennewick's tool predates the Washington State Prospector site selector tool and is the only other city in Washington currently utilizing the C71S Planning site selector tool. Staff also reviewed the web sites of other major Washington cities, and did not Find similar tools on their sites. ■ Approximately $18K annual operating cost and $40K start-up. ■ Funded entirely out of City's economic development budget.. ■ City felt return in business attraction and tax revenue would offset cost. ■ Very happy with results ■ Primary difficulty is getting buy-in from realtors and getting them to update the system. ■ Provides traffic counts; water and sewer locations, land-use, and GIS aerials that the state site does not provide. Tennessee Valley Authority (TVA) ■ TVA funds entirely, receiving no contributions from the seven states and hundreds of jurisdictions served. C ■ F_.conomic development is one of three areas of mandated responsibility of this federal organization. ■ TVA is self-supporting through utility rates. ■ Regional independent development authorities have different access arms of the software. ■ The site selector tool provides mostly demographic information • TVA purchases GIS information from Applied Geographic Solutions and business data from Claritas, annually. • Has forgone mapping layers in favor of a business analysis and demographic profile. ■ No utility or hand-use data. • Went through bidding process. GIS Planning was not the least expensive but was chosen due to superior features. Washington State - Washington Prospector • Start-up for CIS Planning site selector was grant funded. ■ Minimal operating costs for demographic, consumer expenditure, and workforce data. ■ Contains property listings, demographic information, and very basic GIS layers. ■ Does not contain all utility and land-use data. ■ Serves the entire state. • Partners with economic development councils (CDCs) and commercial real estate brokers but receives no outside funding. FDCs and the Commercial Broker's Association* can post properties. ■ Have asked for additional funding for expanded functionality but has always been denied. ■ Have not looked into providing more extensive data with additional funding from local jurisdictions. Economic DcYcle tnenl 5ile 4elvelor ToM analysis October 24, 20015 Page 4 of 5 The Cortunercial Bnaker's Association (CBA) serves the Pacific: Norlliwest. In addition to listed properties, research staff gathers inforrriation on all properties greater than 5,003 sf in Spok,arle County. The CBA also has a tn;arl,et analysis tool that is currently only serving King, Pierce, and Snohomish counties. Budget lntond NOV' he.Shre See-c-tar Year 1 Year 2f TEC'HNCDIrC Y UNIPLENIl'-NTA"HON VcupdorHo-vingSpokane Co_Area fj[tlia 'etartu t $9,{Yomoo 500 F1o'€00CMonthly Fee*12-lra_remwr wrrhroc.relw~mcluck%gcel5v mLIM$pa.l+'.xr. -mr-witr^., 84:'! }irgjr 13.Srr,r~ldek %rr-reh. N*dh otKWXrt, d~ and LAt-h updates, hWt11artwRWiirai •lsn. -Ser T otz F Vind-a-Huslnmw 5tarou omC-'4tctttrrrrce ~i M[I. i[Y Sb.fi{?iY.1Y(Y #ii,b1 (Y.fl Find-■-Business NfanihUy . 92 Virtual Rvalit Wttlulr Starlu Loom Virtual Taus S0.1SOAH `irlunl Reality Made le Manthl -'12 SO-Wp SOAH Flurmhase P110'mrss r}a1a I5,114m)-Ua 5S,1Y4141_IYl (Coots Yarr-rms ,.t11N Mkpd-r Yrrtwees outlffde Spokane Countp) TF_C'13FNC7L0r; I--YL'il'TOT#L 550. 6W 00 ~#lr,~flf7 ~k LI<>«€ AJ- YDIN-11NISTR.ATIVIF' SUPPORT Rase Data maintcnanee a dmir and re rocrasirt g S1tY1"11_ Sto.lttidt,rtl upporl Staff t 0A V F.) Futwrtionas 1. RP- Data 14 alnienance1vtrifrcarion (5 hralweek); 4 lnlt rfritrv wilh Realtors and Derislan Makern (7.5 hr lifvrk); and t14! Cv* as projerl plaint of contact, )Mxnugc Finnncisl asprr[s (2.5 brxlwk)r 4) Manage Rurtal Wrtr Page and links Shrsr r l4 , Free Minty 3. _ ©rnmunitaii(mr- ttn4 Morkctin rrS l)Ill►.1)Il ,Dl)lY.o MCe %u sl" & Travel S5.1092.39 wu torl F ui mcnt, Ser Note 3. s3,400.0 S 1.1500.it di iL". DANA'S[ RTOT4L 54li.407.2N 1-47.628.1 Coafr,rr rn5 tp d #L:tf .Ss~lr F&A 16% S9,900f 73 :S$.6 2.8 TOT A 1, S108,~J+tkt .Q l 94,0-51.0,1 Budget Breakdown a t' ppmxirruitc:ly half of the budget will kx; paid to GIS Planning while halFwill 6n for local administrative supporl. The largest expense items are for hosting and local support staff. a Uxa- l support stab will address the common problem of outdated listings and coordination among agencies, DC', and realtors- Iterrls with $0 above are options not currently utilized. a St.1 is in charge of administration and costs. 10K is buclgete-l Ica cleaning up GI:S data from various ju6sdicIjons. Economic Development Site Selector Tool analysis October 24, 2006 Page 5 of 5 Site Selector Participant Shares) ear ree u/b o Site ear one ear two OFM 2005 Selector Site Selector Site Selector Site Selector Population Participant Participant Participant Participant Site Selector Participant Estimates Population Contribution Contribution Contribution Spokane Count 12-1-18-48-0-0- 29.66% $ 29 336.32 $ 25 166.99 $ 25 166.99 Liberty Lake 5,255.00 1.28% $ 1,265.20 $ 1085.39 $ 1085.39 City of Spokane 198,700.00 48.379'0 $ 47 839.34 $ 41040.31 $ 41040.31 City of Spokane Valle 85 010.00 20.69% $ 20 467.15 $ 17,558.31 $ 17 558.31 subtotals 410,813.00 100.00% $()8,908.01 $84,851.00 $84,851.00 Private Sector Contributions S 10.000.00 $ 10,000.00 $ '10,000.00 Total Site Selector Budget 105,903-011 $ 94,851.00 94,851.00 I *Private Sector Contribution Participants Spokane Area Regional Economic Development Council - _Avista - - Administrative Notes Credits to existing_participants resulting from the addition of now participantsil) be based on the latest OFM populatuon estimates Credits to existing participants will occur annually at each billing_ cycle. Credits earned will be subtracted from the proportional share owed for that organization .at the beginning of each billing cycle. Private Sector Amounts are a fixed amount for the three year term So PUBLIC WORKS DEPARTMENT Valley MONTHLY REPORT September 2006 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION: • Street Maintenance - County Street Maintenance Interlocal New 2006 Interlocal approved by the County. In the process of bidding various maintenance activities per the new agreement. • Engineering Services Support - County Engineering Interlocal • Street Maintenance (Pines & Trent) - WSDOT Interlocal • Solid Waste - Regional Solid Waste Interlocal • Safety Plan - Contract with CH2M Hill , draft safety plan in review. WASTEWATER: • Wastewater Treatment - The end of January 2005 the City received from the County financial information regarding the County's sewer utility as it relates to the assumption of the County owned sewer facilities. • The Spokane River Total Maximum Daily Load (TMDL) Collaboration process is ongoing and information is available on the web site at http://client-ross.com/spokane-river/ • Spokane River Use Attainability Analysis (UAA) is available on the UAA web site at r / http://www.spokanedveruses.net/links.htm C_ CAPITAL PROJECTS: • SRTC 2006 Call for Projects Submitted 20 project funding applications to SRTC in response of the 2006 Call for Projects seeking federal transportation funding. • Valley Corridor Project Project on hold pending outcome of the Sprague/Appleway Corridor Subarea Plan. Participated in Subarea Plan core team meetings with consultant. • Street Master Plan Consultant completed gathering pavement rating data on all local access streets within the city and began inputting field data into the CarteGraph Pavement View Plus software for analysis. • Sullivan Road PCC Continued coordination with WSDOT. Project scheduled for construction next spring. Reviewed and approved WSDOT's proposal to close Sullivan Road over I-90 during construction to minimize impact to traveling public and reduce length of construction period from more than 50 days to 21 days. Reviewed and commented on flyer WSDOT prepared to hand out at the Spokane County Fair. • Pines/Mansfield Federal funds have been released for Preliminary Engineering. The County and State are designing their respective areas of the project. The Environmental Classification Summary (ECS) was approved on August 31. The application for right of way funds was submitted in September. Property acquisition is anticipated to start in late October. The project is scheduled to advertise for bids in the spring of 2007 with construction scheduled to begin in 2007. * Barker Road Bridge Project Type, Size and Location Study has been approved by WSDOT- The final design and environmental peFMi##ing contract with OH2MHILL has been approved. Permitting, property acquisiticn, and final design will take approximately one year. HMHILL is preparing the Environmental Classification urnmary (E S), EPA and cultural resources study- Worked with consultant to revise location of bridge by shifting it west to minimize impacts to northeast river- access. Construction i ' • CenterPlace Working on final project closeout, • Dishman-Mica Road Rehabilitation Project The Project is complete. • Broadway Avenue Overlay Project Federal funds have been released for Construction- Inland Asphalt began construction on June 29th. Paving is complete. The roadway has been temporarily striped to a 3-lane section between Pines and Sullivan. Permanent striping will begin the week of October 16th. Argonne Road Overlay Project Federal funds have been released for Construction. Spokane Rock Products began construction on August 21- This is a night construction project, Paving is Complete. Permanent striping will begin the week of October 23`x, * Appleway Avenue Reconstruction -Tschirley to Hodges Federal funds have been released for Preliminary Engineering- Envi ronm Bnta I Classification Summasry (ECS) has been approved. David Evans & Assoc- is working on the preliminary design. The application for right of way funds was submitted in 5epternber. F1 raperty acquisiticn is anticipated to start in late October- This project will advertise in early 2007. Current project costs significantly exceed original estimates. Received approval from SRTC to split project into two phases and use existing federal funds for phase 1 - Tschirley to Barker. Submitted application for federal grant funds to complete phase 2. • Barker Road Project Eller Corporation began construction on April 17th. Final paving is complete. Permanent striping is complete. Signal installation at Mission will be completed in November- Punch€ist items remain. * Veradale Heights Sanitary Sewer Project The project was awarded to Norm's Utility Contractor. Mainline construction began June 26th. anitary sewer mainline and side sewer installation is complete for this construction season. Paving and yard festoration remains this year. Approximately 25% of the project will be carried over to the 2007 construction season. a Electric RR Sanitary Sewer Project The project was awarded to Norm's Utility Contractor. Construction began in early April- Mainline and side sewer oanstruction is complete, Paving i;3 compI0a. Punch list items remain. Vera Terrace Sanitary Sewer Project The project was awarded to LL Cargile- Mainline construction began July 19th, Mainline sewer construction is complete. Grading, Paving and yard restoration remain. The paving will be complete by the end of October. A required sewer connection at the intersection of 4t' and Evergreen maybe postponed until next spring- Staff is working with County Utilities on pavement Cutireplacemeat requirements for this work since Evergreen pavement is less than three years old. TRAFFIC: • Speed studies are being conducted at University and Progress Elementary schools to evaluate the effectiveness of the new flashing beacons/speed display boards. • City staff is finalizing the locations for the flashing beacons at Seth Woodard, Trentwood, and Broadway Elementary Schools. They should be installed by mid-November. • New evening and late night timing plans will be implemented this week at Argonne/Sprague and Mullan/Sprague in an attempt to reduce red-light running accidents. • Timing adjustments were made to the signal at 8"'/Sullivan in response to complaints after Central Valley High started the new school year. • 12 - Construction and utility work related traffic control plans were reviewed and approved. • 36 - New citizen requests/complaints were received via phone and email. These typically involve traffic signals, stop sign requests, speeding complaints, bus stop concerns, streetlight outages, requests for new streetlights, traffic count requests, and parking issues. STORMWATER: • Drywell Replacement and Repair Contract - Bids were received on September 2006. The contract was awarded to Cat's Eye Excavating. • Provided solutions to five problem drainage areas. • Mapped drainage problem areas- Chester Creek floodplain, Ridgemont area, truck town and Ponderosa neighborhood and miscellaneous areas throughout the City. 4000+ structures were updated and 870 new structures were added to the inventory. The City owns approximately 11,000 structures (6,200 of which are drywells). • Preparing street sweeping proposal for 2007 contract year. • Vactoring Services Contract - Bids were received on June 15, 2006. The contract was awarded to AAA Sweeping. Work began in August. • Awarded landscape contract to Spokane ProCare in April 2006. Spokane ProCare maintained all drainage facilities and provided weed control for roadways and other City owned property. • Bids for street sweeping services were requested from our Small Rosters. The contract was awarded to AAA Sweeping. The contractor swept some arterials and residential streets. The contractor will also provide a fall cleanup and periodic sweeping during the summer. • Grant agreement with the Department of Ecology was finalized. • Contracted out services with Adams & Clark for flooding/erosion solutions for the Beverly Hills project. Plans are expected to be finalized in October. Project will be bid in November 2006. • Working with Spokane County and City of Spokane amending the regional stormwater manual. A final draft was sent to the Department of Ecology for review. • NPDES Phase II Permit expected to be issued December 6, 2006. The permit will be effective January 5, 2007. STREET MAINTENANCE ACTIVITY: City 2006 budget is $3,023,068 ($2,274,700 in the Street Fund and $748,368 in the Stormwater Fund). Through the end of September the County has billed $1,178,582 and private contracts have billed $328,843 for a total Street Maintenance cost of $1,507,425. The County has billed $556,635 and private contracts have billed $87,373 for a total Stormwater Maintenance cost of $644,008. The overall total is $2,151,433 or 65% of the budgeted funds. LAND DEVELOPMENT September Activity: NEW APPLICATIONS COMMERCIAL APPLICATIONS o West Coast Paper 100,000 sf Warehouse o Alterna Care 3,000 sf medical clinic o Bennett Espresso Stand 110 sf espresso stand COMMERCIAL PRE-APPLICATIONS o Pinecroft Office Warehouse 13,000 sf office & warehouse FINAL PLAT APPLICATIONS o SHP-10-05 4 lot short plat LAND USE PRE-APPLICATIONS o PRE-58-06 3 lot short plat o PRE-56-06 12 lot binding site plan o PRE-60-06 UR-3.5 to UR-7* and 14 duplex lots o PRE-61-06 4 lot short plat 0 COMBO (REZONE/SUBDIVISION) APPLICATIONS o Valley Coach Estates 20 duplex lots SHORT PLAT APPLICATIONS 0 SHP-21-06 3 lot short plat 0 SHP-29-06 4 lot short plat o SHP-30-06 3 lot short plat REZONE APPLICATIONS o REZ-21-06 UR-7 to UR-22 o REZ-23-06 UR-3.5 to UR-7* o REZ-22-06 UR-3.5 to UR-22 ~ r Sp6 e ,;OOValley Capital Improvement Projects 2005 & 2006 PROJECTS Proposed Estimated Design Construction 2005 (2008) Total Project Funding Road Construction Projects Projoct Location Bid Date Completion Date Complete Complete Funding Cost TIB Park Road - Project 2 8th Avenue to 2nd Avenue 711106 100% 100% $ 821,000 $ 972,000 STPM 16th Avenue - Project 2 Dishman-Mica Road to SR 27 5131105 1100% 100% $ 1,932,000 $ 3,302,000 TIB Barker Road Reconstruction Boone Avenue to Barker Road Bridge Mar-Oct 11/15106 100% 95% $ 2,258,000 $ 2,258,000 STP(U) Dishmen-Mice, Road Rehabilitation Sprague Avenue to Appleveay Avenue Mar-D6 411(Y0G 100% 100% $ 234,600 $ 234,600 STP(U) Argonne Road Overlay Indiana Avenue to Montgomery Avenue Mar-06 1111106 100% 90;5, $ 316,600 S 316,600 S NU) Broadway Avenue Overlay Bates Road to Sullivan Road Mar-06 1111106 100% 90% S 812,700 S 812,700 Road Design Projects T181CMAQ PineslMansfield Project Wilbur Rd, to Pines Rd„ Pines to 1 90 Feb-07 12115106 40% 0% S 1,032,015 $ 4,500,825 S'I'P(U) AppLeway Avenue Reconstruction Tschirley Rd. to Hodges Rd. Feb-07 11115101; 70% 0% S 609,400 $ 3,197,000 BRAC Barker Road Bridge Replaoernent Barker Rd. at Spokane River Jan-08 1211109 30`S'o 0% $ 896,101 $ 8,092,700 City Sullivan Road Extension (Bigelow Gulch) May-07 110111108 0% 0% Sower Projects Parks Road 'T'rent to 1-90,'T'hierrnan to Park 711106 100% 100% $ 1,445,000 $ 1,445,000 Orchard Avenue Spokane River to Li4erty, Coleman to Vista 7115106 100% 100% $ 2,895,000 $ 2,895,000 City Veradale Freights - Paveback Valleyway to Mission, Evergreen to Adams Mar-06 11115106 100% 60% $ 430,256 $ 430,256 City Vera Terrace - Paveback 2nd to 7th. Evergreen to Bums May-06 11/15/46 100% 75% $ 341.264 $ 341,264 City Electric RR - Paveback Park to Vista, Trent to Utah Mar-06 10115105 100% 98% $ 87,369 $ 87,369 Planning Projects STP(U) Valley Corridor Environmental Study University to Appte%vay nla Jan-06 0% 0% $ - S - TIB Valley Couplet - Project 2 University to Evergreen Mar-07 0% 0% STA Mission Ave. Sidewalk Mrdlan to University n1a - 0% 0% Total $ 14,110,905 S 28,885,314 STP(U) - Surface Transportation Program (Urban); TIB - Transportatiorti Improvement Board; BRAC - Bridge Replacement Advisory Committee; CDBG - Community Development Black Grand Program CMAQ - Congestion Management/Air Quality Program; STA - Spokane Transit Authority Sept 2006 Construction Projects MEMO TO: Dave Mercier, City Manager FROM: Cal Walker, Chief of Police George Wigen, Administrative Sergeant DATE: October 16, 2006 RE: Monthly Report September 2006 Attached is the activity report for September 2006 for the Spokane Valley Police Department. Computer-aided dispatch (CAD) incidents totaled 5,246. 'these are self-initiated officer contacts, as well as calls for service. Out of those incidents, 1,511 actual reports were taken during the month of September. Attached is the breakdown describing those incidents. Additionally, there were 1,567 traffic stops conducted that resulted in 312 traffic reports. Included are the hotspot maps for September residential burglaries, September commercial burglaries and September traffic collisions, along with August & September stolen vehicles. ADMINISTRATIVE: During the month of September, Chief Walker: ♦ Attended the swearing-in ceremony for City of Spokane Chief Anne Kirkpatrick. ♦ Attended a Canadian Border Security update symposium. ♦ Participated in the Valleyfest Parade and other activities of the day. A walk-through of the Valley Precinct building was conducted in connection with the purchase of the building by the City of Spokane Valley. COM1IUNITY ORIENTED POLICING: ♦ SCOPE Bdgecliff conducted its annual Walk for Success, and Chief Walker and his wife Patty participated in this event. ♦ Two new members were added to the SCOPE Board of Directors, with plans to recruit a couple more. ♦ Spokane County Sheriffs jail deputies worked side-by-side with Spokane Valley Red Robin waiters and waitresses as part of the "Tip-A-Cop" fundraising effort for Special Olympics Washingnon. Patrons at Red Robin, located at 14736 E. Indiana, donated to Special Olympics by using special envelopes provided by the dozen uniformed jail deputies working the restaurant, or paid to have a member of their party arrested. "Suspects" were booked into marked patrol cars and "bail" was posted on-site before suspects were released. All arrest fees and bail moneys go to Special Olympics. In 2005, Page 1 the Red Robin "Tip-A-Cop" raised more than $92,000. The 2006 goal was to earn more than $100,000 to support the athletes of Special Olympics Washington. The Special _ Olympics Torch Run, another law enforcement fluid raiser, involved more than 2,000 officers last year. Special Olympics Washington is the chosen charity for the Washington Association of Sheriffs and Police Chiefs (WASPC). OPERATIONS: ♦ Burglar Not Dressed For Success A Spokane Valley man with a penchant for women's clothing was arrested for burglary when an officer caught him stealing female garments from the Liquidation World store at 12606 E. Sprague. Officer Mike McNees was patrolling the area about. 1:30 a.m. when he heard the faint sound of a siren coming from the back area of the White Elephant or Liquidation World. He pulled behind the closed businesses and saw a suspect dressed in dark clothing crouched dow1i next to a duffle bag. The suspect jumped up and ran to the east, but was easily cut off by McNees in his patrol car. The officer recognized the suspect from an encounter four months earlier, again in the middle of the night behind a closed business. In this instance, as well as the previous encounter, the suspect was in the process of donning women's clothing. However, on this occasion the suspect was taking the clothing from a fenced area in front of Liquidation World where the clothing was displayed on racks. The suspect had already put on women's jeans, a pink blouse and brassiere augmented with rolls of socks. McNees arrested him and collected as evidence 20 pairs of pants, 14 pairs of shorts and 8 blouses. Thirty-four of the items still had anti-theft sensors attached and 22 of them had price tags. Total value of the stolen clothing was $713.14. The suspect told McNees the clothing "wanted" to be stolen and he climbed the fencing despite the barbed wire along the top. The officer drove him to the Spokane County Jail and booked him on a felony charge of Second Degree Burglary. ♦ Officers Arrest Teen in Stabbing Incident A 13-year-old Spokane Valley boy was arrested after he stabbed a 12-year-old in the shoulder with a pocket knife. Officers were called to the victim's home after the victim went there and told his mother he'd been stabbed. The boy told Officer Jeff Getchell that the suspect and two other boys were calling female friends of his names. He said the name calling had been going on for a couple of hours and he finally told the three to stop. The suspect approached him and swung at his head, but the victim ducked the punch and threw his own, striking the suspect in the head. The 13-year-old then pulled out a pocket knife and stabbed the victim in the shoulder. Officer Mark Brownell checked the area and located the three boys nearby. The victim identified the assault suspect, and when the girls and other two boys gave virtually identical accounts of the fight and stabbing, the two officers arrested the 13-year-old for Second Degree Assault. Getchell drove the suspect to Spokane County Juvenile Detention for booking. ♦ Church Burglar Cuts and Runs Spokane Valley Police arrested a 38-year-old burglar after he slashed his arm while breaking out the window of a South Sullivan Road Church. Officers found the suspect at Page 2 Valley Medical Center. He was in the emergency room being treated for his injured arm. The incident began when a resident near Good Shepherd Church, 3310 S. Sullivan, heard the sound of breaking glass. The resident shined a flashlight at the church and saw a man running southbound along Sullivan Road. Officers arrived at the church and found a broken window on the south side of the building. 'there was blood near the window indicating the suspect bad injured himself breaking in. Valley Medical Center was advised to call 9-1-1 if anyone came in with a serious cut, and employees called shortly afterward to report that a male had arrived \Nrith that type of injury. The suspect initially tried to tell officers that he had cut himself while working in his garage. However, ail acquaintance that drove the suspect to the hospital told officers that the suspect had gone to the church to steal a television and slashed his arm while using a hammer to break out the window. When confronted, the suspect stopped talking and told the officers to arrest him if they felt they could. They did. Officer Edward Cashman arrested Reed and booked him into the Spokane County Jail on a felony count of Second Degree Burglary. ♦ Man Critically Injured When Truck Collided With Wheelchair A crash between a motorized wheelchair and a pickup truck left a 56-year-old Spokane Valley man in critical condition. Police identified the victim as David R. Smith and said he was crossing Mission Avenue west of McDonald Road when the crash occurred. His wheelchair was crossing north to south in the middle of the block where there was no crosswalk. Meanwhile, the driver of the pickup truck had been stopped on Mission at McDonald Road and was just accelerating westbound on the green light. Driving directly into the setting sun, she told officers she never saw the wheelchair and only stopped after i~ hearing and feeling the collision. The victim reportedly suffered broken leg bones, a f broken pelvis and broken ribs; as well as other internal injuries. He was taken to a Spokane Valley medical center for treatment. ♦ West Valley Girl Injured In Shooting Incident Three Vest Valley High School students were shot while walking to soccer practice but only one was injured by what deputies believe were airsoft pellets. The victims, all juniors, were walking eastbound along the south side of Grace at Sargent when the incident occurred about 2:35 p.m. One girl's backpack was struck with a pellet, which she saw as the pellet bounced off. A second girl was struck in the back of her thigh and suffered only a red welt. The third victim was struck in the inner thigh and the pellet broke the skin and drew blood. She was taken to a medical center to ensure the pellet was not imbedded in the wound. None of the three girls saw who fired the pellets at them and deputies were unable to locate the pellets. West Valley School Resource Officer Damon Simmons began an investigation and was able to determine the identity of the juvenile shooter. Simmons booked the boy into the Spokane County Juvenile Detention facility on a charge of Third Degree Assault. ♦ The Things People Steal... Despite the constant barrage of news regarding stolen scrap metal, purses, cell phones and other routinely pilfered property, thieves sometimes steal stuff that just makes you go, "huh?" Page 3 A Spokane Valley resident reported that someone apparently tried to pry open her garage door. When they failed at that, they stole the American flag off the front of her home. Total loss, $10. Another resident on East Indiana reported that someone entered her storage shed over the summer and stole only sheets, pillows and comforters. Total loss, $770. And last but not least, an employee of Pacific Northwest Railroad reported that someone stole a tanker load of salt water from a railcar parked behind Home Depot at Sprague and Fancher. Total loss, $8,753.16. SCOOTERS AND BIKES: ♦ There was one injury pedal bike collision in September. A non-helmeted bike rider was westbound on the south side sidewalk in the East 16000 block of Sprague Ave. A motor vehicle attempted to exit the parking lot and the bike ran into the side of the auto. The bike rider suffered an injury to his hand. Page 4 2006 SEPTEMBER CRIME REPORT Sep-06 Sep-06 2006 to date 2006 to date 2005 Total 2004 Total BURGLARY 71 66 537 585 744 997 FORGERY 25 38 258 357 464 465 MALICIOUS MISCHIEF 122 88 887 718 904 1,224 NON-CRIMINAL 65 60 582 555 749 916 PROPERTY OTHER 99 95 757 908 1,154 1,665 RECOVERED VEHICLES 29 31 273 240 333 390 STOLEN VEHICLES 53 66 481 407 603 577 THEFT 192 201 1,394 1,720 2,256 2,853 UIOBC 3 1 7 6 8 10 VEHICLE OTHER 0 0 3 5 5 40 VEHICLE PROWLING 114 83 712 701 958 1,382 TOTAL PROPERTY CRIMES 773 729 5,891 6,202 8,178 10,519 ASSAULT 63 74 638 662 894 880 DOAISUICIDE 7 9 125 111 159 164 DOMESTIC VIOLENCE 58 43 509 610 762 755 HOMICIDE 1 0 5 0 1 5 KIDNAP 1 0 19 27 35 24 MENTAL 33 29 331 331 425 386 m p 6 12 66 71 97 106 PERSONS OTHER 107 103 863 966 1,256 1,624 ROBBERY 5 5 38 39 56 58 TELEPHONE HARASSMENT 6 5 61 79 92 190 TOTAL MAJOR CRIMES 287 280 2,665 2,896 3,777 4,192 ADULT RAPE 2 5 21 31 39 37 CHILD ABUSE 6 5 58 77 101 126 CUSTODIAL INTERFERENCE 2 4 81 60 88 205 SEX REGISTRATION F 0 0 2 3 6 4 INDECENT LIBERTIES 1 1 12 7 9 21 CHILD MOLESTATION 2 4 47 49 67 77 CHILD RAPE 7 2 49 29 35 30 RUNAWAY 23 18 233 237 311 437 SEX OTHER 19 5 157 130 181 162 STALKING 0 3 14 26 27 35 SUSPICIOUS PERSON 12 19 141 203 244 341 TOTAL SEX CRIMES 74 66 815 852 1,108 1,475 DRUG 65 91 505 660 891 999 ISU OTHER 0 0 0 0 0 1 TOTAL ISU 65 91 605 660 891 1 000 TOTAL TRAFFIC REPORTS 312 232 -214.51 1,694 2,403 2,776 TOTAL REPORTS RECEIVED 1,511 1,398 12,317 12,304 16,357, 19,962 ~ I • 7 - clemsn - z ~ 00 t I _I~~~~7Rpy~J~ k Fc;4.er its. a f r ; Jose Sonao S e ~ Crown " l n~ I _ t' i - i 2 I I I `c'" ~r-I ]1kY slay i 8 - lip_ > Iii- k } y :A :f~lc I- rtptro d ` - no_ Rrv® ay _i~ ►~mhnob macs I - i li J Euclid E lid ape M to nc Pita, i- r-- _r h l\ I 1 I - % rizcu n I C~rtiatd --1- "ki>o>t I *annon~lndiano T_ N r ` Mission ~j tvl:aalanr~'~ r - - ~y~ ~ Sitllu • - tr- I~ - I i t~oOne I ~t> _ 1BGoIrn - Sharp `Tr -bin l Alkt - 0rzu ~ 1. a p~II f r I _ 1- , }I I I ! 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Ill, re I r Sharp air. 1 m IL L•aG~~ I (77- l~crt m> S Bros ei - - -tom , i _ ~r v~Lt1 t y K 4 11 ~ ~4 t J- - atn~ ~ aml Y- td (3 ?l 6181h -i-r ~ i3 I ~1- tt' '~Q•'~ '~I-l---~-'- t=~ ' '-1 ~ r-.,p'~. ~ t .n.. u ~ 'L.,~ - t. i AAA l\'2751 ,lenrnp- tF~c~ ~17F~: c-* 1 -3P.to m I~ r^ C~ S~ _ _~j'hi- i~~d~'~~~n{~~~ ~ i i %h~ L:32,5th Q1G[+ ~'i 3151. 39 40t; Belle To i 1 y Gi 9 ResidlenUW U) 3',Alh 44th - P I f O ~6Rt j',1F~,1 ' ttrfp Y I ~ ~ ~rNC t ,o Mww LT, `f z^~ p~ I 9 MMedium r s _ ~t~8+414; Ml High i t .5 "11 2006 September Residential Burglary Hotspots ,P Produced 11 er2006 Octob ciernen 7 'Re - i - Jose }z= San 5041 r - <e^• _ stn-~ { ~1D 1~ 2 / I I T iJ c10Wn I file t" ' -ASL &3 Kle kle = end s Euclid 4 cL4 ~01~~~ 1f8QdHU E lid - P~ Buck a aC~ - ~i un, ► 7l~~f !__.~{!_i~1_ r inn [vim' _i~ n ff$ 3~ a px - _,rinOrrl 1~18f1i R n r - ry Nora Irtdr,0 ritvn~ _ ` t 4 _ Isston r-~ T ~Q ~ ("pry 1. ~~r~ ~ 1 I 1~ ~ rA- n111 °A --4--~7 I~~.s '~~~a L. j' - ' 7y ~ ~ l - -.2"d - 8 Ide S've T n}} r I r L ,i j~lo ' I m d ` dt~ U1_ J - ` _ rd - ry 1 t' - 4,. titer 1 .J j 1111!!!111 i r h C~-- r .I Vin--;~-m>!rl~~ u-, _ .3 `(=1d=t'rGn - r_, . , , `4:- ~ _ a- ~ _ 1 :=.131 ~ ~ ~ - 4. -11,111: - - U- - IN 07q, 3Znd I 75th Y14. t~'~1 r - JSth' I 3gthr'I 39 13 1 3161 ,i 4 w 1Zj1 390 „Bei% Terr Traffic 3 - 10 9 ;1 ` Sal I = a E Collision aL mKin _h--1c aD~ no r- ' a =Medium Low 5 m- I MiMedium t7Aa r Ire m _ M1;*1~. =High -pkV 2006 September Traffi - 'oUWon Hotspots Map Produoect 11 October z^^° .1k = Porker=• 7 Red 6 Jose i,, •I'~ :anscon 1 1CrDwn ~~n ~s :7 7- VY slev C V 1•.U1 ~1' P17 'c 910 • Y--•pt Z~_ i 9 IAKro~ I taria4o Kia A r n _ 4 ,G o IImL~iI Euclld Eu Id Budge e n t i"FfrTt ~t - - I _ $ I - _ . • i' ~ ar ; ~ -Dior ~ ~ - - ,.:~R~r IndiAna ~ __.__J•~• ~ ~ f4~r8 zjy cIL - r I } Ly. bon IN T'% salon `t Mission'' sharp r r r . o I an C I f - cl, IitotY, L~ Oat;th ~i?2 Ifit 24aC~' - - I t`3rd _ I Ball- a ~ ~ I r 77 (D 1 C ~ ~ . 7 1~'. J ,p- , r•' X21 ai J•~~ih: y 1 ~I - yyII ~ Y _ ' Gy 21 it - ~(k . (y ~ ~~n~Q th ~-132r~_ - 25th rC~ L ~ l r g 3 5 151h` 0 31st T a J' - I 390 • i r~ 40 Bede 7e ' i 10 ` 4 .J q 7 1 Bali L~ ~L j 144th 8toien - tl r- r1~tp 1 44 VahkleB L L 7 44th 4tfi1-' Mel 0 IF Low tL 1L 9 `'nF Medium ire t~ sr (Irto_ha';v i MI High --1-' it °s `w° 2006 August & September Stolen Vehicle Hotspots Map Produced: 11 October 2006 1P 9 E VAt4~ 5 FIRE y DEPARTMENT I QUARTERLY REPORT JULY-SEPTEMBER 2006 Page 2 of 10 5 FIRE DEPARTMENT Mika Thompson, Fire Chief July-September 2006 5 Mot [r1 1 Fr R J M I E QuEF VIA _7J__ T ~ Challenges for the 2007 Budget The current topic of discussion in Administration right now is the preparation of the 2007 Budget. Next year's budget Is going to be critical in addressing the many anticipated changes within our organization and in particular the services we are going to be providing to the communities we serve In May 2007, we will be implementing many of the goals that were identified in our request to the voters for their support of a three-year levy The first step in Chill Mike Thompson achieving one of our goals was hiring 9 new firefighters. In planning for the budget and hiring process we soon realized that we were going to be hiring more than the original projected 9 firefighters. With anticipated retirements along with many of our military guard and reserve members being called for a second tour of duty, the numbeiould need to hire quickly swelled from 9 to 21 positions. It's exciting to be looking at hiringiN umber of firefighters, but presents some significant challenges to meet this goaA The c ges begin with the hiring process and will run through their completion Of probation. 4 We will begin hiring interviews in November of this year in pr ion for the training academy starting in March 2007 It will take this much lead time to co si als, background checks, physiological evaluations, and purchasing the necessary uniforms and equipment for the new hires to be ready to start the academy. After completion of the academy, everyone in the depart- ment will be playing a vital role in making sure their education and training continues to help them become successful firefighters for the Spokane Valley Fire Department- We all will want to make sure we have the best-trained and most competent firefighters of any fire department in the State of Washington. The challenge is there, but I know everyone is up to the task to make it happen. i- \ i-1 EP.O y USA c j „ems o r' y- 2 r ?OM-'. E Y4Q~ Page 3 of 10 5 RE DEPARTMENT Mike Thompson, Fire Chief July4eptember 2006 S~_ 11 ]Ojfll 3rd Quarter Report Tiriadilnin;gj I During the month of July, the Training Division conducted a multiple company hazardous mate- rials drill. This consisted of a simulated car crashing into the side of a semi-truck tanker contain- ing ethanol. The evolution was designed to provide an opportunity for Company Officers to con- duct a size up, initiate command and direct resources. Crews utilized placards (the four digit number plates on the side of the truck) and Emergency Guidebooks to identify the product and its hazardous properties. The evolution also included the application of Class B foam which is used to suppress flammable vapors. In August. we organized the first of two multiple com- pany drills involving firefighter rescue. At this drill we concentrated on removing injured and unconscious firefighters up and down stairs and rescuing them down a ladder. In September we trained on Rapid Intervention Team operations. A Rapid Intervention Team is a team of ` e firefighters assigned at a fire scene specifically for the _ purpose of rescuing firefighters in need of help. We ' • . b; conducted this drill at the Spokane Fire Department Training Facility, which is located near Spokane Community College. This location plc'4des a unique challenge to our firefighters because they are less familiar with it than our facility. This cooperation and sharing of resources is common in Spokane County, and we extend our appre- ciation to the Spokane Fire Department Training Division for all their help. The Training Division has also begun planning our annual 2007 Training Calendar and prepar- ing for a 10 week Recruit Firefighter Training Academy starting March 1, 2007. Paul Hatten, Yr'A ~iy Ofnc,3r FIRE STATM TOURS - "J dY MvO %ww6r 2t i wli tmn wire a _ ew*hd wit o iknat* 17 the attodn Fn =tip Ton can to sdimWad tM ttm Aft*tratim IMM at 15M MU K O Yk Page d of 10 5 FIRE ` - DEPARTMENT Mike Thompson, Fire Chief ' July-September 2008 SL01! =r SPOKANE VALLEY FIRE DEPARTMENT F~ Sm > 11vit I 0j fli DEVELOPS AMBULANCE AGREEMENT The Spokane Valley Fire Department, after being asked to take the lead in developing a Spokane County Ambulance Contract, is currently involved in developing an Ambu- lance Service Inter-local Cooperation Agreement, Request Q for BID for ambulance service and the development of an ambulance service contract. This Spokane County Ambu- lance Contract would currently include Spokane County Fire Districts 1, 3, 4, S, 8, 8, 10, 13 and the cities of Airway Heights, Cheney, Medical Lake and the City of Spokane. The plan is to have a contract in place sometime in early 2007. The Spokane Valley Fire Department CERT program is re-established for the fall. The Initial Class started on Sept 18th for 7 weeks on Monday night from 6 pm to 10 pm. The Continuing Education Training is held on the second Wednesday from 6 pm to 8 pm; both are held at the Spokane Valley Fire Department Training Cen- ter. These classes are open to anyone who has attended the Initial Class. RESPONSE TfAM At our Continuing Education Training night on Sept. 13th, brainstorming was conducted to help re-establish the path for our CERT program. It was attended by 17 trained citizens and the following ideas were given as prior- ity ideas: 1 Establish a contact person for the 11 teams in the fire department 2. Equipment inventory 3. Recruitment- ongoing 4. Training and development Some ways that recruitment and training could be accomplished over and above the Continuing Education Training is by being involved with community events such as: 3 on 3 at Valley Mail, Vallefest, Spokane County Fair. Involvement would be on the order of a booth, to both help in dealing with the large crowds along with being able to talk with people about the CERT program. Bruce Hamner, CERT Coordinator AOt~ v ' Rage 5 of 10 5 FIRE DEPARTMENT Mike Thompson, Fire Chief JutySWomber 2006 YEAR TO DATE EMSPONSE TOTALS 2006 SVF0 2003 SVFD % Jan. « 9.,1 _ - YTD YTD YTD - 349 349 0.00 15 23 -34.78 89 85 4.71 108 113 -4.42 ' 28 21 2381 433 398 8.79 2544 2376 7-07 o ► x r 2787 2711 2.80 0 1 -100.00 5 13 -81.54 4 4 0 2 0 0 ' 59 73 -19.18 15 10 50.00 imp r; Y p!tr'1,~ 577 584 -1.20 = a~ 68 1.52 121 101 19.80 e PREVENTION STATISTICS July-September of 2006 L PERMITS E3lUi DIN INSPECTIONS 70 PLATS 33 HAZARD COPAPLAINTS 24 SUPPRESSION SYSTEMS 1646 BUSINESSES 3 ALARM SYSTEMS 2 RECALLED SPRINKLER HEADS 26 BUILDING PLAN REVIEWS 6 FIRE SNATCH 1 CHANGE OF USE 15 FIRE AL=ARM ACCEPTANCE S FIREWORKS 37 BUILDING ACCEPTANCE 31 TENANT IMPROVEMENT 2 HOOD SYSTEM ACCEPTANCE 3 TEMPORARY STRUCTURE 6 SUPPRESSION ACCEPTANCE 163 1747 QOMNE Yk/ P,,3 11 10 5 FIRE ~ DEPARTMENT Mike Thompson, Fire Chief ' July-September 2006 The NEW Fire Safety Trailer will make its ` maiden voyage to the schools to visit the 3`1 grade classes the first two weeks in _ October. The new trailer is more user friendly and one level instead of two. The i trailer was purchased through a grant written by the Spokane Valley Fire De- partment and supported through the Inland Empire Fire Chiefs Association and the Inland Empire Public Fire Educators. The trailer is available in Region 9 for those districts that contribute into the Inland Empire Fire Chiefs Association. Bill Clifford-Public Information U i Rfe Preveottiom 90"4 Oeto6ef 8 19 We have delivered posters and brochures to the areas we serve to help educate on the prevention of kitchen Ryes. We will al" be visiting the 2" grads classes for our annual junior rim Marshal Program again this year, 136 people have been instructed in 8ome/Nuai>fiess Fire Safety and how to use h fire extinguishers. A total of students that have had the opportunity to go through the Safety Trailer will be in the next newsletter. XECEWT ]PB.OMOW10wo Clifton Mehaffey f Deputy Fire Marshal `S . _j'll{ Doug Salmon Dave Ve ele i'ararnedic Paramedic C O WGkBALT1VZAkLTI0W81 QpKAN E VAL~F Page 7 of 10 FIRE DEPARTMENT Mike Thompson, Fire Chief Julyseptembar 2DO6 3rd PUARTER IRRE -INVESTIGATIONS 1 43 - Total Investigations Involving appiroximately $7979000 property damage. 28 - Criminal " #poblic Schools wMin, 1 Jurisdiction. ap- pliances and by smoking.; 1 II 1 28, 1 no J, Riles. 1 , - i 93- t. :~:Y 1~-•`V • . .i . Sit a .9 AL f ttr ` I kiC~P~ ~ an amc . ~ 1 I ► ,1 1 I tI Op 1 1 1 r Npled o 1 .1 1 grocery store, 1 the Jove Riles ! 1 1 1 I throwing rocks through I 1 1 parked ciiWng II / nI• of dollars In 1 Propeft. tl' juveniles The subsequently wrested 1 1 1 1 I f 1 1 Spokane Departmient, 1 Spokane Police Department and 1 Spokane County Sherifro Office. The case has yet to 1 adjudicated. Clifton t 1 M 1 1-800- You can also visit our website at 1-800- SS-ARSON www. s pokanevalleffire. comeyalleyfire. com 55-ARSON L! 1 to report arsons. QOMN E YAL44 Page 8 of 10 5 FIRE DEPARTMENT Mike Thompson, Fire Chief ' July-September 2006 Interesting Responses-3rd Quarter September 15, 2006 Trophy Shop Fire Ruled As Accidental Crews respond to Frazier Trophy Shop at 12724 E. Sprague Ave. for reported structure fire. The fire was upgraded to a working fire by VE7 due to thermal column observed in route. VE7 was first to arrive and found a two story houselbusiness that was now being used as a trophy shop well involved on both floors on the south side. The fire was under control in approximately 20 minutes. The incident was stabilized, over- hauled, investigated and turned over to building owner. August 13, 2006 9 Year Olds Responsible for Duplex Fire Valley Fire crews respond to 2714 N Perrine Ct. for a reported duplex fire. VE5 reported a large column of smoke and the alarm was upgraded to a working fire which dispatched additional engines and manpower. The duplex and carport was well involved with fire. All tenants were out and uninjured exoept for a family dog that was killed in the fire. The boys were not charged and were placed in the department's Juvenile Firesetters Program. July 5, 2006 Kids Get Time Out for School Fire The Spokane Valley Fire Department and Spokane County Fire District 8 respond to Ponderosa Elemen- tary for a structure fire located at 10105 E. Cimmeron. Engine 84 was first on scene and upgraded the re- sponse to a working fire as they found the fire was burning on the roof on the east side of the building. The fire was confined to the roof and gable on the east side center of the structure. It appears the fire started on the upper roof and then when the burning roof membrane melted, it ran off onto a portion of the roof be- low it, and ignited a fire which scorched the siding on the gable. Total area affected was approximately 500 square feet. The kids were caught and charged with arson. July 29, 2006 Fruit Hill Fire Bums Grass, Orchard Savedl On Saturday July 29, 2006, Spokane Valley Fire Department responded to a report of a grass fire at 5300 N. Fruithill Rd off of Upriver Drive in the Spokane Valley. When crews arrived at the fire it had already started to spread north up the hill into neighboring Fire District 9. Additional resources were called eventu- ally involving 7 agencies working 5 Divisions with resources from the Department of Natural Resources in- cluding two helicopters and the PBW airplane. The fire consumed approximately 180 acres and burned one structure which was a total loss. Quick acting by SVFD Eng #5 and the Spokane Fire Department remarka- bly saved a house and contents. During the first operational period from the time the fire started until 10:00 pm approximately 100 firefighters and overhead personnel were at the scene including over 35 resources (engines, ladders, dozers, helicopters, etc). The fire was turned over to DNR for complete extinguishment and further investigations. The origin of the Fruithill fire was north of Upriver Drive and Fruithill and the fire was intentionally set. August 29, 2006 Passenger Issued Citation "Embracing While Driving" Crews responded to 1-90 East of Barker Rd for a rollover with one person ejected. When crews arrived the passenger was sitting on the side of the road. The driver needed to be removed from the vehicle and extri- cation was called for. Both patients were sent to the hospital and have recovered. The passenger received a traffic citation admitting to hugging/kissing which resulted in the accident. Page 9 of 10 HONOR GUARD and PIPES & DRUMS 4 - Y This lost quarter (July, August and September) the Honor Guard and Pipes and Drums Corps Partki- a h pated in a couple of memorials including planning and organizing the Memorial for the Sth Anniver- sary of 9/11. T11e 9/11 memorial included participation from various fin departments, Military Personnel and representatives from several Law Enforcement Agencies in the area as well as speeches from Chief Thompson, Sheriff Knezovich (Spokane County) and Capt. Bruce Hamner. The Honor Guard also participated in two porades this quarter, the Bkmchard Days Parade at the end of August (in which the Pipes and Drums Corps also participated) and ValleyFest in which a Color Guard led PLl through the parade route to represent SVFD in this local event. The Pipe and Drum Corp has also been busy this quarter. They have performed at a couple of re- I~nrr; membrances for recently departed relatives of department personnel, = well as, sending 4 band members to the Bagpipe and Drum School located in Coeur dlAlene In August. This year we were., it • ~ 't ' !I able to send 3 pipers and 1 drummer to the school. a 'tt We would like to thank the Department, Union and Community for their support for without it, the Honor Guard and Pipes and Drums Corps wouldn't be what it is today. Rob Proctor-Commander t~C'rr.1 _ ' ~ • r _ ~ _ ]ice. ' I -1 r r• 1 VMMMM 1 1 t 1 ! 1 t It.11 1 11 Iliad 11 Don't forget to visit Spokane Valley Fire Department's UPDATED website at i www.s okanevalle fire.co SCJT'a"ne Valley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008.4 cityhalt@spokanevaltey.org Memorandum To: Dave Mercier, City Manager From: Ken Thompson, Finance Director CC: Nina Regor, Deputy City Manager Date: October 13, 2006 Re: Monthly Report During September, finance employees worked on the following projects: 2007 Budget preparation Budget preparations kept the Finance Division busy during September. Outside agencies presented their financial requests to the City for 2007 programs, Entities requesting room tax. funding picked up applications for 2007 projects as well. Spokane County's projected 15% increase in assessed value appeared likely as the latest county estimates resulted in a $5.9 billion assessed value total for the City of Spokane Valley. Street Fund expenditures were reduced to delay an anticipated deficit: in the find until 2010. Updated pages (blue pages) are being prepared for distribution to the city council on October 24. The budget process will conclude in November with the adoption of the 2007 budget. Buchzet variance/investment reports Reports shoving a comparison of revenues and expenditures, to our 2006 budget, at September 30, 2006 are attached. Staff provides information on all funds quarterly but only on selected operating finds at the end of other months. If revenues and expenditures flowed to/from the City evenly throughout the year, we would expect both revenues and expenditures to show about 75% realized at September 30. Revenues and expenditures do not flow evenly throughout the year, so some distortion is present in almost every monthly report. Expenditures are beginning to approach budget limits in several finds. Finance will be monitoring these accounts to keep expenditures within our budget. A comparison of significant 2006 General Fund revenue to 2005 revenue indicates: +Sales tax is up S 1,200,000 +Recreation fees are up $391,000 because Centerplace revenue is exceeding our projections +Investment income is up $155,000 (more cash on hand and increased interest rates) +PlanninglBuiWing fees are down.$461,000 but in line with 2006 budget projections The investment report is also attached for your review.. City of Spokane Valley General Fund Budget Variance Report For the Period Ended September 30, 2006 Amended Budget September YTD Unrealized Percent 2006 Revenues Revenues Revenue Realized General Fund Revenues: Unrestricted Fund Balance $ 1,022,575 $ - $ - $ 1,022,575 0.00% Property Tax 8,281,000 32,534 4,405,465 3,875,535 53.20 Sales Tax 16,800,000 1,578,544 12,153,085 4,646,915 72.34 Gambling Tax 910,000 26,923 489,020 420,980 53.74 1 Leasehold Excise Tax 2,500 2,094 6,522 (4,022) 260.88 Franchise Fees/Business Licenses 681,750 3,781 422,404 259,346 61.96 1 State Shared Revenues 1,121,000 138,223 699,788 421,212 62.43 Planning & Building Fees 1,685,000 181,380 1,488,790 196,210 88.36 2 Fines and Forfeitures 1,250,000 109,036 899,233 350,767 71.94 Recreation Program Fees 385,516 68,819 573,269 (187,753) 148.70 8 Investment Interest 231,300 30,763 299,753 (68,453) 129.59 9 Operating Transfers 40,000 44,300 64,300 (24,300) 160.75 3 $ 32,410,641 $ 2,216,397 $ 21,501,629 $ 10,909,012 66.34 Amended Budget September YTD Unrealized Percent 2006 Expenditures Expenditures Expenditures Realized General Fund Expenditures: Legislative Branch S 304,267 $ 9,778 S 153,942 S 150,325 50.59% Executive & Legislative Support 470,105 36,451 290,426 179,679 61.78 Public Safety 17,173,541 961,251 12,567,529 4,606,012 73.18 Operations & Administrative Svcs 1,461,170 107,183 975,618 485,552 66.77 Public Works 980,192 74,757 643,895 336,297 65.69 Planning & Community Dev. 2,236,700 167,267 1,316,704 919,996 58.87 Library Services - - 62,597 (62,597) - Parks & Recreation 1,854,666 115,113 1,263,029 591,637 68.10 General Government 7,930,000 899,609 5,559,912 2,370,088 70.11 4 $ 32,410,641 S 2,371,409 $ 22,833,652 $ 9,576,989 70.45% 10116r2o06 1:03 NA City of Spokane Valley Other Funds Budget Variance Report For the Period Ended September 30, 2006 Amended Budget September YTD Unrealized Percent 2009 Revenues Revenues Revenue Realized Other Funds Revenues: Street Fund S 4,166,856 $ 700,108 $ 3,072,008 $ 1,094,848 73.72% Arterial Street Fund 568,655 3,820 33,899 534,756 5.99 4 Trails and Paths 23,053 4,629 5,003 18,050 21.70 6 HotetnHlotel Fund 400,667 47,572 273,472 127,195 68.25 Debt Senice - LTGO 03 00.000 - 207,268 392,732 34.54 Capital Projects Fund 1,210,000 237,103 973,153 236,847 60.43 Special Capital Projects Fund 1,070,713 238,209 967,141 103,572 90.33 Street Capital Projects 8,385,843 (44,140) (207) 8,386,050 (0.00) 5 Mirabeau Point Project 783,205 1,611 14,745 768,460 1.88 Street Bond Capital Projects 1,202,460 4,437 35,445 1,167,015 2.95 CD Blo=k Grant Fund - 1,475 1,475 (1,475) - 7 Capital Grants Fund 8,211,000 1,044,574 2,057,003 6,153,997 25,05 5 Barker Bridge Reconstruction 890.400 36,601 38,268 852,132 - 5 Storrre. aler Mgmt Fund 1,621,534 35,248 919,647 701,867 56,71 Equip. Rental 8 Replacement 693,257 3,398 26,171 667,085 3.78 Risk Management 189,939 84 162,287 27,652 85,44 Reserves: Centerptace operating 300,000 1,361 10,911 289,089 3.64 Service Level Stabilization 1,000,000 19,574 2,225,428 (1,225,428) 222.54 Winter weather 500,000 2,257 18,092 481,908 3.62 Pants capital 1,300,000 192,408 588,216 711,784 45.25 Civic buildings 1,100,000 152,047 472,404 627,596 42.95 $ 34,217.582 S 2,682,288 $ 12,101,829 $ 22,115,753 35.37`X, Amended Budget September YTD Unrealized Percent 2996 Expenditures Expenditures Exoenditures canted Other Funds Expenditures: Street Fund S 4,166,856 $ 734,167 S 2,425,844 $ 1,741,012 58.22% Arterial Street Fund 568,655 20,599 20,599 548,056 162 5 TraBs and Paths 23,053 - 23,053 - 6 Hote6'k4otel Fund 400.667 15,961 155,194 245,473 3.8.73 10 Debt Service LTGO 03 600.000 - 207,268 392,732 34.54 Capital Projects Fund 1,210,000 23,323 1,186.677 1.93 5 Special Capital Projects Fund 1,070,713 - 23,323 1,047,390 2.18 5 Street Capital Projects 8,385,843 104,761 232,628 8,153,215 2,77 5 Mlrabeau Point Project 783,205 15,174 91,733 691,472 11.71 Street Bond Capital Projects 1,202,460 442,047 442,047 700,413 36.76 5 CD Block Gm, nt Fund - 1,475 (1,475) - 7 Capital Grants Fund 8,211,000 80,197 2,139,781 6,071,219 26.06 5 Barker Bridge Reconstruction 890,400 40,750 79,019 811,381 8.87 5 StormviaterMgmt Fund 1,621,534 64,435 809,305 M,229 49.91 Equip. Rental8 Replacemnt 693,257 (11,561) 693,257 - Risk Management 189,939 164,672 25,267 86,70 Reserves: Centerplace operating 300,000 - 300,000 Senieoe level stabilization 1,000,000 1,000,000 Winter weather 500,000 - 500,000 Parks capital 1,300,000 - 1,300,000 - Civo,; bui5dings 1,100,000 503,337 503,337 $96,663 4536 11' $ 34,217,582 S 2,009,867 $ 7,319,548 $ 26,898,034 21.39% 10r15r C05 1:03 PIA. . City of Spokane Valley Investment Report For the Month September 2006 Total LGIP' F&M MM Investments Beginning $ 26,673,950.54 $ 1,549,286.75 $ 28,223,237.29 Deposits 1,954,480.87 - 1,954,480.87 Withdrawls (2,000,000.00) - (2,000,000.00) Interest 114,764.93 5,459.96 120,2.24.89 Ending S 26,743,196.34 $ 1,554,746.71 S 28,297;943.05 Balances by Fund General Fund $ 5,936,638.52 Street Fund 4,717,211.82 Arterial Street 890,266.64 Paths & Trails 16,088.58 Hotel/Motel 365,921.67 Center Place Op 317,201.69 Service Level Stab. 4,561,134.08 Winter Weather Res. 526,001.74 Capital Projects 2,662,666.05 Spec. Capital Proj. 2,935,094.69 Street Capital Proj. 191,489.05 Mirabeau Point Proj. 374,613.24 Street Bond Proj. 1,045,234.56 CD Block Grant Fd. - Parks Capital Proj. 1,143,752.24 Civic Bldg. Cap. Proj. 476,976.33 Stormwater Mgmt. 1,330,206.51 Equipment Rental 784,899.77 Risk Management 22,545.87 $ 28,297,943.05 *Local Government Investment Pool FOOTNOTES 1 Received quarterly but not calendar quarters 2 New construction projects are exceeding our estimates. 3 Internal transfer is made twice/year. 4 Gas tax receipts now go to the Street Fund 5 Capital projects often take a number of years to plan, engineer, acquire right of way and construct. Cash is not moved to this fund until it is needed. 6 No projects planned in 2006. 7 Budget amendment pending 8 CenterPlace use has increased 9 Amount of cash invested and interest rates are both up 10 Most reimbursements to other agencies take place late in the year 11 Police precinct building purchased 10116/2006 1:03 PM CITY OF SPOKANE VALLEY DEPARTMENT OF COMMUNITY DEVELOPMENT SEPTEMBER 2006 MONTHLY REPORT LONG RANGE PLANNING: Planning Commission The Spokane Valley Planning Commission met twice during the month of September. The Commission held public hearings on the following portions of the proposed Uniform Development Code: Title 17 General Provisions, 18 Administration and 20 Subdivision Regulations- The Commission also reviewed possible expansion of the Urban Growth Area for a public hearing to be held in October. On September 141h, the Commission met in joint session with City Council to review the progress on the Sprague/Appleway Revitalization Plan. A presentation was made by the consultants reporting on the Community Workshop held on September 13, 2006. Long Range Planning Staff' A Community meeting was held on the Sprague/Appleway Revitalization Plan with approximately 909 persons in attendance. The ad hoc Sign Committee met twice during the month of September, reviewing definitions and structure of the sign regulations. CURRENT PLANNING: 2006 Licenses & Permits Issued l 50 - - - - - - - - - - 40 30 - 20 - l I~ 10 1 - - 0 - - - - - 13,1 Feb Mar APr 1,A-a y Jun J.:1 A.u7 Sep Oct NoV --Dec p 2006 44 I 25 36 34 I 32 I 23 32 I 35 I -24 -0-2005 4' 26 15 34 21 19 6 22 22 45 39 3E Monthly revenue for the Planning Division totaled $23,902in September. Page 1 of 7 City of Spokane Valley Department of Community Development September 2006 Monthly Report 2006 New Land Use Actions 40 30 rr 20 1p - - o- Jan Feb Mar Apr May i Jun Jul Aug Sep _Oct I Nov ( Dec p 2006 20 18 30 24 27 15 25 20 17 1 - -f-- 2005 15 22 20 24 18 33 28 17 I 17 I 26 18 20 2006 Planning Revenues $50.000 i - - - - - 340,000 530.000 - 320.000 - - - $10.000 s0 - - Jan Feb Afar Apri may June July Aug Sept Oct Nov Dec o Revenue 2006 Revenue 2005 Revenues generated by the Planning Division are compared with the 2006 Budget appropriation in the table below. 2006 Planning Revenues Compared with Budget i i Revenues 3160.000 3170,000 3180,000 3190.000 $200.000 327 0.C00 3220.U(u: 1O Actual YM Revenue 0 Annual Hudgel F5tm le ' Page 2 of 7 City of Spokane Valley Department of Community Development September 2006 Monthly Report BUILDING DIMON: The Building Division issued 343 permits in September 2006, compared with 379 for the same period last year. 2006 CONSTRUCTION PERWTS i W - 200 Jn Fee V. WY L► a.a ~.m o~ .s da L. o ~eoe new ~ m sn w ae leT L•s »e f s►~ ~ w -17 roeb ~w„e 1 aee 1 e+e w ers _ tsr ue 1 w ere 2006 New Structures/Units Permitted 60 - - 40 - - 20 - - - - a LA Jan Feb Met Apr wy June I July Aug Sept oct j Nov Dec 13 New 1 d 2 Dwe9ing Units 28 41 I 74 64 64 34 39 29 I 27 ■ Mul"4m0y Units 0 -0 - 0 0 0- 1 0 2 ❑New Commerdal5ttuctures 6 2 1 0 3 6 2 3 12 i " t f ~ ~ The Permit Center collected a total of $151,231 in Permit and Plan Review Fees in September 2006. _ 2006 Bulklinq Revenues - umnat - cxaae - - uap,n C 70tH giwrun -~N700 Rtwwo funa w - - ,a r. Nr nr„ ,ri. aAr goo The reported value of construction, including new structures and additions/alteration is shown in the following chart, comparing these values with 2005. New value for September 2006 totals $14,143,715 for a total of $98,056,516 for the year so far. Page 3 of 7 City of Spokane Valley Department of Community Development September 2006 Monthly Report 2006 Valuation of Construction f40.D~0,0(h1 - 1]S,000,UGG - - - - 130.D50.UUG /2&00D.000 7006 Valuation LO,O~O.GUJ - r -t 2005 WlYequu l ~ s,oao no - 110 WO OD9 S5 p0r, n Jan Frh Ih► AC MAY Ure JJM A.up O Annual Revenue Pra)ectan L[msc 6 Pclmt Fps i i ■ Artu31 YTD RCVCI1l1C i 1,205,Ct00 1,110,000 1,215,000 1,220,000 1,22 5,000 1,230,000 SOUR E: Spokane Vsky Flnanoe Department In September 2006, building Inspectors performed 1,162 inspections in 20 days. This averages 58.1 inspections per day. The Plans Examiners reviewed 114 projects in September 2006. At the end of September, there were 11 projects awaiting review. 2006 Building Inspections I G A. PM Yr. Ap U" J+M a,M nwM UN yo "-~>O~M a>D ~N aM 'am q Il } 'JIB I} ilea I .-]OeS Y+anstdn. Tao - ar NA-- a7 iaQ- A 844 oil I 164 i~-- or, os~ ree 517 right-of-way inspections were performed during the month of September 2006 Nik Bentley has been appointed Acting Building Official Page 4 of T City of Spokane Valley Department of Community Development September 2006 Monthly Report CODE COMPLIANCE: During September 17 property owners were contacted about bringing their signage into compliance. Sign Cede C nVhance Signs brougM Remaining Businesses Non- Contacted Inspected Contacted Into Compliant Compliance Signs September 3 4 8 zoos The number of "Violations Reported" on the following chart reflects actual Spokane Valley Zoning Code violations, plus complaints received which were not violations. The complaints received are added to the total because they reflect time officers spent in the field conducting investigations. In addition, the 'Investigated' and 'Pending' columns accurately reflect Code Compliance's current ability to process and investigate backlog cases. The following chart provides a monthly comparison of the types of Spokane Valley Code violations reported- Violations are reported based on the primary complaint received, rather than the number of additional violations identified on any individual premises. The investigation of a complaint of junk vehicles, for example, September also result in identification of additional violations such as the accumulation of trash or harboring of livestock. These are not included in the summary. A total of 51 complaints were processed in September. i I i 1 V ow"em Phoorled I I U 55 CJ 51 45 134 143 w 65 -4 e r 51 ~wemma az 1 ea u 33 si s, Ing U 13e 11e i 42 sa <e 1 p Fft 7raEtws 0 I 0 0 0 8 0 0 0 0 0 0 0 0 IW vv,deq Fla e2 I 1 23 to e4t C1 411 61 Sa Se as A7 '7 • V bldima !i4ptxtr! ~ At>abmrtb O Fi TrrMian ~ Pn~dnO Fi» The Spokane Valley Police Department, in conjunction with SCOPE, has requested the assistance of Code Compliance in identifying junk vehicles abandoned within the right-of-way. SCOPE volunteers tag the vehicles. Vehicles which have not been moved by the following Friday are towed. Activity is consolidated into the following six categories: Environmental (sewerlseptic, critical areas, animal and nuisance violations); Property (Right of Way, property use, dangerous building, landlordltenont, illegal business and signage violations); Junk Auto; Solid Waste (solid waste, illegal dumping, and household waste violations); Clearview Triangle and Complaint - No Violation. Page 5 of 7 City of Spokane Valley Department of Community Development September 2006 Monthly Report 2006 CODE COMPLIANCE REPORTS (by type) ~ loox - - sox ; _ cox q 40% "A - Gx JaMOG lreb-N IIWr-00 1, Ap OG IAIV C6 J n Jul-06 Aup-06 'Sap-06 Od-08+NoV-0 6 Dse-06 ®CompTtamt•NoWolation 14 i 12 1 10 14 i rl I1 12 j 12 _ 1 ■ Solid VA_ 11 11 I 17 I 17 13 9 8 15 4 O Junk Aulo 10 9 14 i 10 13 9 d 16 9 - a Clear 1llaw Triangle I 2 4 6 3 4 12 18 13 10 a Properly 8 9 10 ( 9 17 22 17 27 13 - p Environmental I 7 D 2 1 4 2 2- j 8- 4- 0 CUSTOMER SERVICE Planning The Hearing Examiner held 3 land use hearings during September. Building: Permits The following table summarizes the performance of the Permit Center for those permits entered in the PLUS system, measured from the time that the application is deemed 'counter-complete" to the time that a permit is issued. Sepwn ter 2008 Q Vatue a o 0 NEW CONSTRUCTION Industri®I BuAdl 5 $2, 503,474-9q_ 117 22 141 Mercantile 4 $5.823.798.00 84.75 21 1a1 REMODEL Mercantile 2 195.000 95 40 15.E Offimprofessional 5 320100 18.8 1 2G Values shown are those on which Plan Check and Building Permit fees are based. The chart includes average, minimum and maximum times. Delays in the issuance permits September result from inadequate or incomplete submittals, failure of the applicant to pick up the permit, Page 6 of 7 City of Spokane Valley Department of Community Development September 2006 Monthly Report The Permit Center has been tracking turnaround for Right of Way Permit Applications and the faxed Mechanical and Plumbing Permit Applications. At present the City responds to applications within 24 hours, typically by noon on the following day. Permits for those application types are generally issued within two days. Building: Inspections Inspections are conducted the day following the inspection request except for weekends and holidays. Code Compliance All preliminary investigations are conducted within 24 hours except those received on Friday which are investigated before the end of the next business day. Permit Center There were no surveys returned during the month of September Page 7 of 7 O&(IFO"a-pe j 11707 E Sprague Ave Suite 106 4 Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 ♦ cltyhall®spokanevalley.org Memorandum To: Dave Mercier, Nina Repor, Members of City Council From: Mike Jackson Date: October 13, 2006 Re: Parks and Recreation Third Quarter Report Administration and Parks: • City Council made a determination to renovate the three existing outdoor pools. A new feature may also be added to each pool, such as, a lazy river, slide or a spray feature. Request for Qualifications will be advertised once the County has authorized use of $1.6 million as per 2003 CityiCounty Park Maintenance Agreement. • Staff went to Olympia on August 2 to make a presentation to the Washington Interagency Committee for a $300,000 grant to purchase the Greenacres park property. The Director also traveled to Port Townsend to testify in support of the City of Spokane Valley's project. Our Greenacres project is ranked 14a' out of 69 requests statewide. Funding is dependent on the state's 2007 budget appropriation. • The City's first Park and Recreation Master Plan was finalized and copies were distributed to Council. • Fifty-eight new picnic tables were purchased, assembled and distributed throughout the various parks. • Staff booked 58 park reservations during the third quarter for a total YT D of 241 in 2006. T11is is a 209'o incre<Lse over 2005. i 300 - 250 - - - EYTD 2006 200 - - - ■Total 2005 = 200 150 - - 100 C] Total 2004 = 159 50 4 ~ 1(3 Total 2003 = 92 0 1~-B is Chi L I_. d~~ ~~y cc~ Qstt 40 'i' ~~a QQ~ AO C2, 9 CenterPlace: • During the month of August, CenterPlace and Aquatics transactions were audited by WCIA. Staff developed a new deposit procedure along with spreadsheets to reconcile the CenterPlace deposits per the auditor's suggestion. Also, new refund and receipt forms were developed for pool transactions. These improvements should be beneficial to the next audit. • As per the 2006 Budget, CenterPlace revenues are projected at $208.300 for the year. As per the chart below, revenues year to date total S 3 ;1,796. $350.000.00 - - - $300.000.00 - $250,000.00 - 5200.W0.00 ■ Budgeted $150,000,00 ■ Rerenues to gate $100.000.00 I $50. 000.00 S- - m a_ • Staff processed 220 CenterPlace reservations this quarter. EVENT TYPE JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL 2007 Banquet 0 2 3 2 1 1 0 0 0 3 0 2 14 0 Billiards 0 0 1 6 6 6 6 6 6 6 6 6 1 0 Communi Event 1 1 2 2 1 0 0 0 4 0 1 0 12 11 Fundraiser 0 0 1 2 0 0 0 0 1 4 1 1 10 31 Graduations 0 0 0 0 0 2 0 0 1 0 0 1 4 5 1. Meeting 3 6 17 8 15 14 12 7 12 36 12, 101 162 49 _Dance 0 0 0 2 3 0 0 1 0 1 0 1 8 3 Private Party 0 8 2 3 6 6 1 1 2 1 3 15 48 5. Seminar 4 5 10 8 2 6 6 0 9 5 1 0 56 9 Weddin Rece lion 3 2 4 7 10 9 17 16 10 4 3 5 90 27 Worship 1 0 0 1 0 3 0 0 12 15 12 8 52 14 TOTAL 12 24 40 35 38 41- 36 25 51 69 33 43 4471 126 Recreation: • Coordinated with the pools to hold the tint Splash-1'acular Dro«ining Prevention Day Event at Terrace View, Park Road and Valley Mission Pools. Lifeguards did safety presentations and Recreation staff provided games and activities in the park for the I - 3:30pm open swim time on Saturday, July 15. • KinderCamp ended Friday, July 28 for ages 3-6 years, with a great season; 42 children attended over the 6 weeks of camp. Summer Day Camp and Little Tykes programs ended August 25'x'. • Created fall programs including Little Tykes Indoor Gym, Preschool Play Club. Yo-N'o class, Jewelry making classes and theme classes for youth. Senior Center: • Attended Senior Wellness Conference in Yakima on September 7`h, handed out over 250 newsletters. • assisted with Valleyfest. Coordinated with the Spokane Valley Arts Council regarding their use of CentcrPlace use during the event. • Worked one day at the Spokane County fair along with CenterPlace staff person to promote park and recreation opportunities • Scheduled nursing students from WSU to be in the Wellness Center every Wednesday to check blood pressure, blood sugar and offer general health information. Also, they have Special activities planned and they take part in the routine Wednesday activities in the senior center Spokane VAey~ ..~00 11707 E Sprague Ave. • Suite 106 • Spokane Valley WA 99208 509.921 - 1000 • Fax: 509.921.1008 • cityhall@spokanevalley.org Memorandum To: David Mercier, City Manager, and Members of Council From: Nina Regor, Deputy City Manager Date: October 24, 2006 Re: Quarterly Report - Summary of July - September 2006 Activities Human Resources Recruiting/Employment • Mere are a number of newly filled positions and recent position openings. Following is the recruitment status of each position. Maintenance [nspector (2) Brant Collier (stormwater) - Start date 8/01 /06 'l'ont Danielson (streets) - Start date 09/2>;!06 Accounting 'r .chnician Anty Sienknecht - Start date 09124/06 Permit Specialist Jennifer Davis - Anticipated ,tart date 10 16106 C s,, not_acdvcly turn 'g CenterPlace HostMostess-On-Call Positions are open and advertised. A pool of available applicants is being sought for these on-call positions Built }g Ottieial Recruitment, coordinated tltmugh ProthMan Recreation Assistants- temporarv (2): Preschool Prc►aram bead: Megan t:ieloha -Start date 09:07,0-006 Counselor, Program Lead Preschool Counselor: Position o Den and advertised braining • introduction to Claims ?Management, facilitated by VvCIA (Bainbridge, Driskell, Burns-}tart) Public Information • Created Message of the ti4onth plan to develop targeted messages about City projects and issues and provide for distribution via a variety of channels internally and externally. • Created suggested general guidelines for Public Works to use when notifying community of street construction projects. Included considerations that would impact area to be notified, and listed information that would be good to include in notifications. This information can be used for other types of notification programs as well. Deputy City Manager Quarterly Report - October, continued October 24, 2006 Web Site Web Site Summary 3rd Quarter Numbers reflect 11 or or! weeks of the month July August September 3` Qtr. total Unique User Sessions 33271 34708 29041 97020 { Top Pages Viewed Em to ,ment 4574 5132 3652 13358 CenterPlace 855 1130 555 2540 G1S/Ma s 879 942 718 2539 Parks & Recreation 530 396 224 1150 Community Development 617 594 477 1688 Mimbeau Point Park 571 739 419 1728 Police 482 576 464 1522 To "Referrer" Web Sites Spokane County -Jobs 433 482 521 1436 Spokane County - Gov't Employment 370 389 323 1082 Municipal Research (MRSQ 186 255 220 661 Spokane Vallcy Online - parks & gardens - 203 201-- 76 480 Google 1 19 128 111 358 «t~~v.allfe<lenilj~,hs.cnn~'~t,~toti!wa 0 8.1 84