2006, 11-07 Study Session
AGENDA
CITY OF SPOKANE VALLEY
CITY COUTNIC11, WORKSHEET
STUDY SESSION
Tuesday, November 7, 2006 6:00 p.m.
CITY HULL COUNCIL CIiANYBERS
11707 East Sprague Avenue, First Floor
(Plewe Turn Off All Electronic Devices During the !Meeting)
DISCUSSION LEADEIt SUBJECT/ACTTNTTY COAL
Fnrlrlc►t ~=e I~urc>rlr~rrr~ ~r►s Permit Speciah.vi Jenna Davis by Community Det,e1gpment Director Alarina Sukup
Building Inspector 11 Bob Beboul by Nik Bentley, Senior Plans Examiner
1. Councilmentber Gothlnann Proposed Resolution 06.021, Homelessness Approve Resolution
Task Force Funding Allocation (public comment)
'.Neil Kcrsten Motion Consideration: Transfer of Unusod Consider Motion
Heroy Avenue (public commentl
3 Mike Jacksonilennife.: Cusick Recreation Programs Lll date Discuss iott/Infotmalion
(20 minutes)
t M Ike la(ks;m 120 nilnut_~1 C rnterl'lac: Update Discu.%zion.4 formation
D.l+.v %lCr, 1Cr i?11 inIII11te') 1'ri•IliI-1iIMIN I.Ce i"itI%C :\t;C11+13 I, hhS I't I `}h1.ite Di5d:U551anilnforlnatiOn
h. Mayor Wilhite Advance Agenda Discussion/lnl'ormation
Information Only: {These items will not he d►sc usse(i or reported "poll.)
Geiger agreement Report -Morgan Kowlelka
.S. Broadwav/Evergreen Signal )fork - Inga :Vote
4. Recognition LA-trer front A ssociation of .State Floodlplain.kfanagers
10. Arplewav.4venite Reenn.stri4rtirnr Prnjrct -Steve lli,rley.- ed Kersten
1 1. hla\,or W111111C C OMIL11 Check ir► Discus;iutt lnlumlati~=n
12 Dave `lcrcier C'itn Ntanager Comments DlscusslrnLlnforniation
Adjourn
4vft. Unless utbcrw•ise nuirtl abuvc. there ails be nu public comments at Council Study Scisinns. Ilowever. Council always reservei
the right to requeilt information front the public and staff as appropriate-
WTICT . ind:vittttals pir n.r, :u att d it e tarr:r:k s~!en :aloud 1 c;:rl a sl;ti::= ; itccnuro fine Istty. caf, hearing of oe trr ImQairments• plri< !!I ct
r tic i i_ Icr1 a t5b71 v? I 1~?..s c:.,.n n5 r!~ nhtc i~!!_t 3rtan};^mcnt; ;;;a. lac :nt.1:
Stud. S=,v n Accadn Octoki I ' 260il
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 11-07-06 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business xx new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Proposed resolution 06-021, Homelessness Task Force Funding
Allocation
The legislature passed and the Governor signed a bill known as the Homeless Housing and Assistance
Act, the purpose of which is to recognize the fiscal and societal costs of homelessness for the public and
private sectors, and set forth a goal for the state and local governments to end homelessness.
On July 25, 2006, Council passed Resolution 06-015 recognizing the creation of the joint task force, and
expressing a willingness to participate.
The task force has now determincd funding allocations as per the Resolution's attached Exhibit A.
OPTIONS:
RECOMMENDED ACTION OR MOTION: Move to approve Resolution 06-021
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Councilmember Bill Gothmann
ATTACHMENTS draft resolution
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 06-021
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, IN TITI' tMATTER OF SUPPORTING THE FUNDING ALLOCATION
RECOINB ENT.DATIONS OF THE ESSB 2163 HOMELESSNESS TASK FORCE.
WHEREAS, on July 25, 2006, Spokane Valley City Council adopted Resolution 06-015, which
officially recognized the ESSB 2163 Task Force and the City of Spokane as the responsible entity for
managing and implementing the Homelessness Plan; and
WHEREAS, Spokane County established a joint city-county Task Force to consist of
approximately ten (10) individuals appointed by the Board of County Commissioners of Spokane
County, the Mayor of the City of Spokane, and Mayors/City Managers of other cities/towns within
Spokane County; that such Task Force members would serve for a period of approximately fifteen (15)
months running through September 2007; and that the responsibilities of the Task Force would include
making recommendations to the Spokane County Board of County Commissioners regarding which
programs should be funded from monies made available under the Act; and
WHEREAS, the Washington State Legislature passed a bill during the 59h Legislative Session,
signed by Governor Gregoire, authorizing a ten dollar ($10.00) surcharge on documents recorded through
the County auditor's Office for the purpose of providing funds to prevent and reduce homelessness
pursuant to the provisions of RCW 36.22(2); and
WI-LEREAS, a Homelessness Task Force was established, solicited applications for funding, and
made recommendations to Spokane County for allocation of said funding as per the attached Exhibit A.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane
County, Washington, that the Spokane Valley City Council hereby supports the funding allocations as
per the attached Exhibit A, as per the guidelines established by the Homelessness Task Force.
Adopted this day of October, 2006.
CITY OF SPOKANE VALLEY
ATTEST: Diana Wilhite, Mayor
Christine Bainbridge, City Clerk
Approved as to Form:
Office of the City Attorney
Resolution 06-021 Supporting Funding Allocations of Homelessness Tusk Force Page 1 of 1
Homelessness Housing & Assistance Act (2:1.63) Taskforce Funding Recommendations
2006
Amount Amount
Program Name Pro rain Description Requested Funded
Increase Outreach to rural areas; increase access to services (i.e. substance abuse); coordinate service
CHAS delivery between DSHS and'SS for GAU/GAX/SSI. $92;870.00 $45,095.00
Develop safe, affordable and supportive housing at a medium support service level with the creation of
Christmas House a training and placement program $149,994.00 Not Funded
Goodwill lm rove linkages with Employment training options $84,290.00 $48,576.00
Habitat for Humanity Homeless Prevention - Housin$25,000.00 Not Funded
Rouse of Charity Shelter Increase Emergent Shelter Space - Kee HOC open 5 more months $102,383.00 $102,383.00
House of Charity Supportive
Services Supportive Services/Case Management for Shelter + Care Clients $64.929.00 $39,686.00
Drug/alcohol assessments conducted in jail; discharge plans for inmates with links to appropriate
New Horizon Can: Center services. $29,540.00 Not Funded
Our Place Homeless Prevention - rental/utility assistance for the West Central Neighborhood 517,700.00 Not Funded
Spokane Mental Health
Outreach Expand Outreach, homeless education to community $146,071.00 $29,215.00
Spokane Mental Health
Supportive Services Mental health and related support services to non title 19 non-Medicaid clients, S+C support services $94,000.00 Not Funded
,Spokane County Outreach and rental assistance to rural area in county $43,340.00 $43,840.00
Spokane Falls Couununity Developing a community wide response to homelessness 8c Developing Champions for the
College Homelessness Issues. $19,080.00 Not Funded
Spokane Housing Ventures Homeless Prevention Screening fees/damage deposits, on-site case management $30,505.00 $19,920.00
St. Margaret's Shelter Expand existing alumni programs; training for tenants $36,103.00 $33,819.00
Alumni programs/ Implement best practice for breaking cycle of child abuse, domestic violence, drug
Transitions - Chemical use, etc. Chemical Dep~ndcncy counseling/service for woman & families currently enrolled in
Dependency Program programs. S36,553.00 $36,422.00
Page I
Dom•elessness Dousing & Assistance Act (2163) Task-force Funding Recommendations
2006
Pro ram Name Amount Amount
Program Description Requested Funded
Transitions - Transitional
I ivin Center Educare Services for homeless/formerly homeless children $33,160.00 $33,160.00
Transitions - Women's Hearth Fun-ding to close taps in service - Extended Hours for Center $20,000.00 $16,960.00
Salvation Army & Spokane
Neighborhood Action Program
Rental Assistance Homeless prevention, rental/utility assistance $250,000.00 $145,739.00
Salvation Army S.A.F.E. Expand overnight shelter for homeless fandlies w males and male children 12 and older, and for couples
Center with no children. Request was for payment of half a roof. $85,06.00 Not Funded
Volunteers of America Transitional housing for Youth; improved access to mental health services; supportive services for
Crosswalk underl ing causes of homelessness $91,584.00 Not Funded
YWCA Alternatives to
Domestic Violence Supportive housing for DV victims and families - 4 Units $35,37.00 $31,681.00'
YWCA Child & Youth
Services Increase Access & Availability of Services for Adults; Expand Housing & Services to Youth. $42,785.00 $23,504.00
Total $1,530,819.00 $650,000.00
Page,_
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 7, 2006 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business X new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Motion Consideration: Requested transfer of portion of Heroy Avenue to
Spokane County relating to placement of sewer pump station
GOVERNING LEGISLATION: RCW 39.33.010.
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND: The Spokane County Division of Utilities contacted staff to inquire about the
County obtaining an unused portion of City right-of-way that came to the City upon
incorporation. The County requires some space to site a sewer pumphouse. The right-of-way
in question is an unimproved section of Heroy Avenue immediately east of Plante's Ferry Park.
(See map, attached) The City does not have a transportation need for the property.
The applicable state law provision is RCW 39.33.010, which states in pertinent part as follows:
1) The state or any municipality or any political subdivision thereof, may sell, transfer, exchange,
lease or otherwise dispose of any property, real or personal, or property rights, including but not
limited to the title to real property, to the state or any municipality or any political subdivision
thereof, or the federal government, on such terms and conditions as may be mutually agreed
upon by the proper authorities of the state and/or the subdivisions concerned. In addition, the
state, or any municipality or any political subdivision thereof, may sell, transfer, exchange,
lease, or otherwise dispose of personal property, except weapons, to a foreign entity.
OPTIONS: Authorize City Manager to execute documents necessary to transfer ownership of
property at issue to County; instruct staff to provide additional information and bring back at a
later date.
RECOMMENDED ACTION OR MOTION: I move that we authorize the City Manager or
designee to execute any necessary documents to transfer any interest the City has in Heroy
Avenue located between the eastern boundary of Plante's Ferry Park and the western boundary
of where Vercler Road intersects with Heroy Avenue.
BUDGET/FINANCIAL IMPACTS- None
STAFF CONTACT: Neil Kersten, Public Works Director.
ATTACHMENTS: Maps showing property and area
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 7, 2006 City Manager Sign-off.
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE : Recreation 2006 Summer Program Overview
GOVERNING LEGISLATION: n/a
PREVIOUS COUNCIL ACTION TAKEN: n/a
BACKGROUND:
The Parks and Recreation Department offered a variety of youth programs during the 2006
summer season (June - August). Staff will provide a presentation on these programs, including
cost recovery information and program recommendations for next year. A Review of council
goals and a brief Fall Parks and Recreation program update will follow.
OPTIONS: n/a
RECOMMENDED ACTION OR MOTION: n/a
BUDGETIFINANCIAL IMPACTS: n/a
STAFF CONTACT: Jennifer Cusick
ATTACHMENTS Power Point Presentation & Excel Budget Worksheets
Parks and
*9:m- Recreation
~4 Department
Summer Program
Overview
2006 Summer Programs
Surnr r Day Camp (6-11 {y m)
• KinderCampr (3-5 yrs)
- Uttle Tykes Indoor Gym (CravAers - 3 yrs)
rree Park Prograrns
Meat Program
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Summer Day Camp
"Home-base C'enterplace - -
J u Ile 19 - August 25 flo wefty
A Totat of 26.1 youth attended _
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10 Different Themed Weeks
ewwd.ftw
spa. r..."
•FbW F.an11.
•wa sa..v
5.W bk d
errv ftw
Games Guest Speakers
Field Trips Arts 6 Crafts
Hiking Swimming •o.d.s..Ad
•KL~~q 1•rc] -
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elk
-96% Recovery
•Stal"
•4 seasonal nane-twa As".
• 30-W hors • weds
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2007 Program Recommendations
-Incorporate more FREE field trips
•D- a~ na 6.dl all..rrr
-u.rl0ar d o./np
•Eerlier 6 mane extensive advertising
•Sduo6,..rn.py... Mk.. 1b."..~
-Change weekty themes
• taco rn Ih. nrn.~e .n..,aHf ,wry.
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KinderCamp
Location: weOffn fiance Hall, Sollivan Park
June 19 -July 28 tow*,:
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42 1 OtaJ Campers AstterKled
Au'ts & drafts
' clames
. ' Kidd Trtps
¢ . 6 biffererrt Themed Weeks
Big CRY Dba~v kk~
• I O
M R~c Wald "n`d %ked
on tM Cam Jr_.AtFYM~
• 71% Cost R eccAsery
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- -2 SewlWal Recreboon Assistants
•15-20 hours J" week
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7 Program Recommendations
• El.ararv~sl.e iNp~
• Replw Mid uko drh rcws^ hmt r qmkfi&N
{'C11'ay'
• lAa.c sun tlfm fmn 9A)D f is efoosm a aJO
IM M mnFdur d wed Rom 6 9
- - F
• G+r~ao risYfy Hrc~'ntl
Little Types Indoor Gym
£OcaN01V 4 esteem 0.917Ce 8911, SWIlVar? {park
MmWays &Wednex6y5
June 19 - August 23
I
54 Parents & Children Attended
•so9r. cart Rema~rM
-1 SeasoW Roeaeattofn Avoitanr :'F
-4 hr a week
Program Reiommentlswm 2UO7
.w a
- _ _ •Inocax p~risn Tee
-Add mare dam etrucftye
6_2 46..rw~hoWw~
k -Off1WpfW- pea niud
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FREE Park Programs
Valley Mission. Browns & Edgecliff Parks
• Arts 6 Crafts j.
• Games `
• OVer 350 Children At.endr-'
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• eavkonment for dWdren to pley
Meal Program
in PartnerNp %virh East Valley School District
• Sullivan Park
• Valley Mission Park
• Browns Park
•EdgediH Park
-YMCA - Summer Day Camp
O.w 2.000 meai:
were served to
-
our carnp
anerWants and the
general pudic at
tew lifted locations
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Fall Programs
• Yo-Yol
• Uttle Tykes Indoor Gym
• Jewelry Making
• Preschool Playclub
• Theme Classes
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2006 Program Recommendations Review
I Continue wMh exkdng summer programs.
Eaalore opportunNk% to ud me CwftVkca for Cm progr+rM for
all ages.
+ Focus on tear and youth oriented classes and other acdY ies.
hwectlgate after school opportunities
+ EKplose 'raen Canter' possibiGdes
+ Special Events - concerts ti the perk art In the park. Bold hipt.
+ Mwesfigeta opportunities to prnwrkooperate with other agessdes
- schools, cornmun" groups. private groups,
+ Continue to develop role ti fadlitating use of programs offered by
other agen les and ogpnkatkxu.
+ Recruit RacreetSon CoordiineW to hnplemwut and oversee yew-
round proVwyvrJrtg. Focus on rwww ridefioru (as per above)
of the master plan.
Summer fun with
Spokane Nall Parks & Recreation
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2006 Summer Day Camp Budget: Age 6.11 years
Direct Expenses
Actual
Staffin 20.10.01 $12.811.17
Office& Operating Supplies
(20.31.01) (arts d cn games, rays,
u men 378.00
Prof. Services (20.41.05)
Lebow bus Mtn then S6,226.13
Safety Equip. (20.31.06)
flrat aki su Mes S75.00
,Advertising 20.44.01 $400.00
Misc. Services(20.49.06)
,Irekd t .dmisston $3,811.68
Expenses Total $23,701.98
Revenue
'Total Fee
Number of per
Partici nts Participant iota Revenue
241 x $90.00 $21690.00
16 x $45.00 $720.00
5 536.00 $18000
1 x $54.00 $54.00
Total 263 $221644.00
Cost Recovery
Total % of Cost
Total Revenue Total Expenses ProfWLass Recove
S22 644.00 $23.701 98 S1.057 98i 96%
Gasf for arm creek (it Summer Day Camp = $90 00. The other teas listed in this section art prorated rates due to parrc.,pwls not being
abto to attend a ruff week for a veriety of reasons (health, emergency, out-of-town, etc)
2006 KinderCamp Budget: Ages 3-5 years
Direct Ex enses
Actual
Staffin 20.10.01 $1,700.00
Office& Operating Supplies
(20.31.01) (arts & craft pames, toys,
evui n-t 306.72
Prof. Services (20.41.05)
f.a dlaw bus bar rtation) 5672.10
Safety Equip. (20.31.06)
(first aid upphes) $75.00
Advertising 20.44.01 $100.00
Misc.Services(20.49.06)
I~^ tap edmiss,on fees $106.00
Expenses Total $2,959.82
Revenue
'Total Fee
Number of per Total
Participants Particl ant Revenue
42 x S50 Co S2,100.0
Total $2,100.00
Cost Recovery Total Total of Cost
Total Revenue Expenses _ ProfiVLoss -Recovery
$2 100.00 $2,959.82 -$859.82 71%
Summer 2006 Little Tykes Budget: Ages Crawlers - 3 years & Parents
Direft Ex erases
Actual
Staffin 20.10.01 345.00
Prof. Services 20.41.05 $345.00
Safety Equip. (20.31.06)
!tlrj aids s) $75.00
Advertising (20.44.01 S93.00
Expenses Total $858.00
Revenue
"Total Fee
*Number of per Total
Registrations R Revenue
25 x 520.00 $500.00
1 54.00 54.00
1 510.00 510.00
Total 3514.00
Cost Recovery
Total Total of Cost
Total Revenue Expenses Pr lAoss Recovery
514.00 $85800 -$344.001 60%
'Each Unto T ynes reg;stratun represents Nvo people (parent d child) raid Partlclpants w 54.
"Session lee fbrUttle Tyl'_-es.s S20.00. Other rates tistad in the section are prorated rates due to participant raVstrabon more than halfway
thmugh the program
2006 FREE Park Programs: Ages 3 - 18 years.
Direct E nses
Actual
"Staffin 20.10.01 $4,385,80
O"Icea Operating Supplies
(20.31.01) (arts a cmMs, games, toys,
e u nont) $282.30
Safety Equip. (20.31.06)
ft W aid au !ks) S75.00
Advertising 20.44.01 S200.00
Expenses Total $4,943.10
Revenue
'Total Fee
Number of per Total
Participants Participant Revenue
325 x S0.00 50.00
Total $0,00
Cost Recovery
Total Total % of Cost
Total Revenue Expenses Profit/Loss Recove
$0.00 54,943.10 -$4,943,101 0
Park Ftog ains . i FREE 5: r,-fCe, 'h. a t7 rn? _t ors hl (,•J p Jrtr i(s
'Parks 1 ,'cdA 9 C S td]r~i ff J9. ci/ h1f5%i3(i Ji..,i•t.r w 5(- rft j N'r(it G'1N ~•?Cf88;'.JfI fi5515.3i~( 1~h0 Nt?!-n i :0
por week
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 7, 2006 City Manager Sign-off.
Item: Check all that apply: ❑ consent ® old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE : CenterPlace Update
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND: Staff will provide an update on CenterPlace successes as well as future plans
for improvement For the period of January 1, 2006 - October 27, 2006 CenterPlace has taken
447 reservations and collected $345,643 in revenues. Expenditures for that same time period
were $348, 244 which is $28,756 under budget.
CenterPlace staff is currently working on a Regional Marketing Plan to better measure the
regional impact of CenterPlace on the local tourism industry and to increase that impact through
selective marketing. The City is working with the marketing firms of Klundt/Hosmer and
Desautel Hege Communications. The plan will guide the 2007 advertising efforts of
CenterPlace.
There is a remaining CenterPlace construction fund of $372,000. Staff is proposing to make
modifications to CenterPlace such as removing the dividing wall between rooms 107 and 109 to
provide classroom capacity for groups of 80-100 people. Some of the funds have also been
earmarked for future technology equipment. With the exception of Universal Park, the available
funds are donations received for CenterPlace.
OPTIONS- Provide feedback/recommendations to staff as desired.
RECOMMENDED ACTION OR MOTION: General discussion
BUDGET/FINANCIAL IMPACTS: None
STAFF CONTACT: Mike Jackson
ATTACHMENTS PowerPoint Presentation
CenterPlace Update
As of 10/27/06
New Website !
Y3l1~~~ 2
Reservations 2006/2007
20x0
V"TT1'i! JAIr /99 m" MAI, _Uw ",f "a a" OCT mw 00C TUTU !OA
Osgw 0 J f 2 1 1 0 0 0 J 0 2 % 0
JO~~Y 0 0 1 0 0 0 0 0 0 0 D 0 1 0
CeeweMT EwJ t 1 J 2 t 0 0 0 0 1 0 V 11
f~nfeYel t 0 1 ] 0 0 0 0 1 a 1 1 10 f
Gtis110e C.W" 0 0 0 q 0 ] 0 0 1 0 0 / 1 f
Berry ! 0 11 0 Is 14 12 T U M U 10 02 W
Ones 0 0 0 ] f 0 q 1 0 1 0 1 0
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YNrIrtl11 1 0 0 1 0 J 0 0 y is 12 r U t~
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Revenues
(as of 10/27/06)
Exceeded 2OW
Projection Projected
;172,D60 St 73.583
YM Achfal
$345,643
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Expenditures
(as of 10/27/06)
savings to
Date
$28,756
2006
YTD Actual Budget
5348,24 $377,000
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Regional Impact
Regional impact is significant but our
challenge is to:
• Measure regional use
• Develop a Regional Marketing Plan
• Strengthen relationships with regional providers
• Develop on-site advertising to attract regional use
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Regional Marketing Plan
We have contracted with the firm of
Klundt/Hosmer teamed up with Desautel
Hege Communications
- Survey current and potential customers
-Target meeting planners, administrative
assistants and others responsible for booking
events
- Involve CVB and City Council. Develop
consensus on regional marketing
- Develop Regional Plan
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Regional Marketing Plan Schedule
Activi Due Date
Key informant Interview Questionnaire Development Nov 3
Key informant Interviews Nov 22
Best Practice and Competitor Research Nov 22
Regional Marketing Action Plan Dec 22
a
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Business Customers
Capital Generation Windemere Real Estate
Itronix YMCA
Real Estate Divcon Inc.
Edgecliff SCOPE Tri-Church Lutherhaven Auction
Economic Development Council IRS Environmental of WA
Redline Strategies Carlson Wagonlit Travel
Elk Ridge Development Group City of Liberty Lake
West Valley School District The Apex Group
Spokane County Commissioners Kestell Company
Avista Utilities Primerica Financial Services
Aging & Long Term Care of WA Traders Club/CBA
Market America SCRAPS
Wagstaff Assoc of Builders & Contractors
Dale Carnegie FAA
Cancer Care NW Spokane Community Care
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Business Customers Con't.
Community Colleges of Spokane Building Owners & Mgrs Assoc
Reverse Job Fair WA Community Forestry Council
Humanix Yokes Food
Arbonne McDonald Elementary
Advanced Benefits Management Association of WA Cities
Owens Corning Asuris NW Health
F & M Band Commercial Brokers Assoc.
WA State Dept of Social & Health Svcs NW Natural Resource Institute
Highmark Development Group LLC Spokesman-Review
Life Line Screening WA State Dept of L & I
WSPRC Albertsons
WA State Transportation Dept. US Bank
National City Mortgage Health Service NW
Wellness & Education Strategies WA State Emergency Mgmt
Workforce Training & Education PrePaid Legal Services
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City Sponsored Events
(Fees Waived)
Edgecliff SCOPE Spokane Valley Public Forum
Senior Center Student Advisory Council
Spokane Valley Public Works Attorney General Office
Spokane Valley Community Dev. Inland Empire Planning Meeting
Domestic Violence Consortium WA Community Forestry Council
WA St. Parks &Rec Commission Spokane County Auditor's Office
Spokane Valley Elected Officials Spokane Valley City Council
Association of WA Cities Northeast Mayor's Meeting
Meals on Wheels City/Comcast Executive Meeting
Spokane Valley Arts Council Valleyfest
Little & Middle Spokane Watershed WA Interagency Committee
Applied Technology Council - Regional Meeting
Fees
Existing fee schedule is working very well.
There may be opportunity to simplify by combining
service fees.
EXAMPLE:
Existing Format: Room Rental $100/hr
Host Fees $ 15/hr
New Format: Room Rental $115/hr
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Construction Budget Balance
• Approximately $372,000 balance
- Potential purchases include
• Power Point projector for executive conf. room
• Video conferencing equipment
• Universal Park
• Replacing floor in Senior Dining Area
• Removing wall between rooms 107 and 109 to
create a classroom with capacity of 80-100 people.
• Maintain a CenterPlace construction fund.
13
7
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 1117/06 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business x❑ new business ❑ public
hearing ❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: 2007 Preliminary Legislative Agenda and Prospective Lobbyist
Services
GOVERNING LEGISLATION: None
PREVIOUS COUNCIL ACTION TAKEN: Annually, the Council considers various legislative
topics to determine how best to protect and promote the interests of the City. The
Councilmembers recently discussed the potential for retaining the services of a registered
lobbyist to assist the City Council to accomplish its legislative program. A Request for Proposal
was issued and responded to. Respondent interviews were held on October 17.
BACKGROUND: This discussion item presents the City Council with an opportunity to identify
matters of legislative interests in-advance of the upcoming session of the Washington State
Legislature. Three items have been mentioned to date: 1) state funding for the Universal Park
project at Mirabeau Point, 2) increased state funding for street preservation and maintenance,
and 3) state financial support for Project Access. Additionally, the Council may consider what if
any assistance it desires from a lobbyist. Impressions drawn from the recent interviews of
lobbyists suggest that an initial facilitated legislative program might consist of lobbyist support to
1) create a presence for the City in Olympia so that legislators are aware of our active interest in
pending legislation such as Growth Management Act revisions, 2) alert the Council to emerging
issues that may have a positive or adverse effect on the City, 3) identify revenue and grant
funding opportunities, 4) and facilitate a capital funding request for the proposed universal park
at Mirabeau Point.
OPTIONS: 1. Develop an initial legislative agenda. 2. Give the matter further thought. 3.
Consider the matter of retaining a lobbyist. 4. Choose not to move forward with the preparation
of contract for lobbyist services. 5. Move forward with such a contract.
RECOMMENDED ACTION OR MOTION: PROPOSED ACTION: Craft an initial legislative
agenda and provide staff with direction to negotiate and finalize a professional services contract
under the City Manager's purchasing authority.
BUDGET/FINANCIAL IMPACTS: Estimated expenses between $15,000 and $36,000
depending upon the agreed scope of services. $40,000 for this purpose has been allocated in
the proposed FY 2007 budget.
STAFF CONTACT: Dave Mercier and Nina Regor
DRAFT
ADVANCE AGENDA
For Planning Discussion Purposes Only
as of November 1, 2006 11:30 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Manager
Re: Draft Schedule for Upcoming Council Meetings
November 14, 2006 Regular Meeting 6:00 p.m. [due date Monday, November 61
Proclamations: Youth Leadership Month; National Hunger & Homeless Awareness Week
1. Consent Agenda: Minutes, Claims, Payroll [5 minutes]
2. Second Reading Proposed Ordinance Adoption of 2007 Budget [10 minutes]
3. First Reading Proposed Ordinance Amending ROW Permit Process - Morgan Koudelka/inga Note [IS minutes]
4. Proposed Resolution Replacing 05-021, Governance Manual Revisions - Councilmember DeVleming [ 10 min]
5. Proposed Resolution Establishing 3 Revised School Speed Zones - Neil Kersten [10 minutes]
6. Motion consideration: Geiger Agreement - Morgan Koudelka [10 minutes]
7. Motion consideration. Professional Services Agreement - Lobbyist - Dave Mercier [10 minutes]
Administrative Reports: S. Snow Plowing & Street Sweeping Level of Service - Neil Kerste ® 15 minutes
9. Proposed Pee Rei0 I en `
10. Appleway Reconstruction Project - Steve Worley/Neil Kersten [10 minutes]
EXECUTIVE SESSION: Pending Litigation; Land Acquisition
Information Items: 11. Update on UDC Project - Marina Sukup
12. Records Management
13. Proposed 2006 Amended Budget
14. Memorandum Regarding Request for Proposals Pro
r*R,.i K`~f 15. Beverly Hills Stornnvater Project - Neil Kersten [estimated meeting: 105 minutes*)
November 21, 2006 - Thankseivine Week - No Meeting
November 28, 2006 Regular Meeting 6:00 a.m. [due date Monday, November 201
1. PUBLIC HEARING: Proposed Amended 2006 Budget - Ken Thompson (10 minutes]
2. Consent Agenda: Minutes, Claims, Payroll [5 minutes)
3. Second Reading Proposed Ordinance Amending Right-of-Way Permit Process - Morgan
Koudelka/Inga Note [15 minutes]
4. First Reading Ordinance Amending 2006 Budget - Ken Thompson [10 minutes]
5. First Reading Proposed Ordinance Amending SVMC 2.50 - Nina Regor [10 minutes]
6. First Reading Proposed Ordinance, Re Mike Con II 4
7. Proposed Resolution: Master Fee Schedule - Ken Thompson [10 minutes]
Administrative Reports:
8. North Spokane Corridor (US 395) Update - Jerry Lenzi, Dept of Trans. [20 minutes]
9. Cable Television Public Access Concept: Community-Minded TV - Dan Baumgarterten [20 minutes]
10. Lodging Tax Advisory Committee Grant Recommendations Rpt-Deputy Mayor Taylor [20 minutes]
Information Only:
11. Department Reports [estimated meeting: 130 minutes*]
Thursday, November 30, 2006, Community Workshop #3, 6:00 n.m. - 9: 00 n.m.
Meeting Place: Decades Banquet Facility, 10502 E Sprague Avenue
December 5. 2006 - Tentative No Meeting
December 5-6, 2006, NLC 8fd Annual Congress of Cities Conference, Reno, Nevada
Draft Advance Agenda 1 1; ] /2006 11:22 A.tit Page 1 of 2
December 12, 2006, Regular Meetine 6:00 p.m. [due date Monday, December 41
1. Consent Agenda: Claims, Minutes, Payroll [5 minutes]
2. Second Reading Ordinance Amending 2006 Budget - Ken Thompson [10 minutes]
3. Second Reading Proposed Ordinance Re Request fa.ppp~ssals - MTikp._ z''"minutes]
4. Second Reading Proposed Ordinance Amending SVMC 2.50 - Nina Regor [ 10 minutes]
z ; [10 minutes]
5. Proposed Resolution Replacing 03-015, -Nitta Regor r~
6. Proposed Resolution Replacing 04-020 Nina Regor [10 minutes]
7. Motion Consideration: Lodging Tax Advisory Grant Fund Allocations - Deputy Mayor Taylor [5 minutes]
8. Mayoral Appointments: Committee/Boards/Planning Commission, etc - Mayor Wilhite [15 minutes]
9. Street MasterPlan Update - Steve Worley [60 minutes]
[estimated meeting: 135 minutes*]
December 19, 2006, Study Session, 6:00 p.m. [due date Monday, December 11]
1. EDC Quarterly Report - Jim Huttenmaier (15 minutes)
2. S.W.O.T. Update (Strengths, Weaknesses, Opportunities, Threats) -Nina Regor (60 minutes)
3. Parks 2007 Capital Program - Mike Jackson (20 minutes)
[estimated meeting: 95 minutes*]
December 26, 2006 - Christmas Week - No Meeting
January 2, 2007, Study Session, 6:00 p.m. [due date December 261
January 9, 2007, Regular Meeting, 6:00 p.m. [due date MO January 21
January 16, 2007, Special Workshop Meeting 6:00 p.m., Decades
Community Workshop: Sprague/Appleway Revitalization Plan
Januarv 23, 2007, Regular Meeting, 6:00 p.m. [due date , January 161
Note:-This joint, nieetin slate to.be Chan e'd
J i uar_Y`r_'M `2007, bintC`6uncill r nu g Com iWiii
January 30, 2007, Study Session, 6:00 p.m. [due date Monday, January 221
Saturday, January 27, 2007, 9 a.m. - 3 p.m. - Council/Staff Winter Retreat; CenterPlace Lounge
Tenlalive Topics: Communications Program
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Salary Commission Final Report due December 4, 2006 Sewer Collection Systems - Neil Kersten
Noise Ordinance (Construction Activity) SEPA Mitigation Strategies - Cary DriskelUGreg
Conveyance of Milwaukee Right-of-way - Cary Driskell McCormick/Neil Kersten
UR-t Extended Zoning Expires 11~gC Planned Unit Development (PUD) Policy Issues - Marina
NLC Congressional City Conference March 10-14, 2007, Sukup/Mike Connelly
Washington, D.C. Accident Statistics along- Broadway October, 2007
Student Advisory Council Bylaws - Councilmember Site Locator
DeVleming
Modified Crime Check
A Housing Authority Participation Interlocal - Nina Regor
Vacation of Streets: Payment of Value estimated meeting time does not include time for public
BOCC Definition of Regional Services comments]
Light Rail
Central Valley School District Impact Fee Request
Proposed Sidewalk Ordinance
Draft Advance Agcnda 1 1 r 1 .'2006 11:22 Ah4 Page 2 of 2
I
1
1- F, 4.41 L'
11707 E Sprague Ave Suite 106 ~ 5pokaae Valley b`!A 9206
..;~Valley 509.921.1000 4 Fax: 509,921.1008 • cityhallpspokarnevaRey, org
Memorandum
To, Dave Mercier, City Manager and Members of Council
From; Morgan Koudelka, Administrative Analyst
Date, hovember 7, 2406
Re, Model Geiger Agreement
I
The City has contractual agreements with Spokane County for confinement services as well as for
alternatives to incarceration such as work crews, work re[ease, and electronic home monitoring,
These services are provided by the Spokane County Jail and by Geiger Correctional Facility.
The new model jail agreement was approved by Council on July 1, 2006• The new Geiger
- agreement will be presented to C ounciI on November 14. Geiger operates as are enterprise fund
for the County.
On February 8, 2006, Coundl approved several model service agreements with Spokane
County. The language from those model agreements has been incorporated into the Geiger
agreement, save the one change noted below, providing consistency throughout all the County
-service agreements.
The cast methodology has also been revised for this agreement, from a pay-as-you-go style to a
settle-and-adjust format.
Old Cost Methodology
■ Consultant developed rates based on actual costs for calendar year two years prior to
contract year.
■ City usage was tracked on a monthly basis.
■ Rates were applied to City usage-
a City was invoiced on a monthly basis. -
■ All monthly payments were final.
New Cost Methodology
■ Consultant develops estimated rates based on budgeted costs for contract year.
■ City's actual usage far a twelve-month period is used as an estimate for the-contract year.
■ Estimated rates are applied to estimated usage to determine an estimated annual cost.
Estimated annual cost is divided into twelve equal payments.
• After the contract year is closed, the consultant determines the actual casts for services
and develops actual rates,
■ Actual rates are applied to actual City usage,
Model Geiger Agreement
November 7, 2006
Page 2 or 2
• Actual annual cost for City is determined and reconciled to payments made throughout the
year.
Geiger Agreement
■ Automatic renewal
• 180-day termination clause
■ Monthly payments
• Year-end reconciliation (Settle-and-adjust methodology)
• Actual costs
• Dispute resolution procedure
• Monthly usage reports provided
• Capital expenditures will be factored into the rates of the year the improvement(s) occur,
capped at $1 million aggregate for the year. Unused capital payments will be refunded to
the City upon termination of the agreement.*
■ Anti-subsidization clause
■ Recognition of potential impact of revenue-reducing initiatives (state)
■ All medical costs incurred after booking will be absorbed by County and factored into rates
■ An operating reserve of $500,000 will be built up over 2 year's time (2007 and 2008) and
factored into the rates.
■ Charging guidelines defined
■ No interest charged on final reconciliation settlement should contract terminate.***
* Spokane Valley confinement days comprise approximately 1.6% of total Geiger confinement
days. The maximum capital cost impact to the City according to this usage would be $16,000.
Applying this usage rate to the reserve build-up equates to a financial impact to the City of
approximately $4,000 per year.
This provision differs from the model agreement. This language is contained in the agreement
between the County and the City of Spokane and also utilized in the Spokane Valley agreement.
Both parties are still required to make the final settlement payment within thirty days of the
reconciliation. Model agreement language allows either party to charge interest on the
outstanding amount if not paid within the thirty-day timeframe. Staff does not believe that this
change has the potential to create a material financial impact to the City.
2006 Rates
Confinement $66.85 per day
Work Release $36.99 per day
Work Crew $54.83 per day
Electronic Monitoring $23.42 per day
City is only responsible for the portion the participant is unable to pay.
2006 Estimated Cost $325,000 2006 SV Budget $120,000
Savings in other service contracts offset the budget difference.
Next Step
A motion consideration has been placed on the November 14th agenda.
Valley
11707 E Sprague Ave Suite 106 ♦ Spokane Vatley WA 992ID6
5M.921.10+0 4 l*ax: 5M.921.1008 ♦ dtyha1I@sWkancva11ey.i~q
Memorandum
To. City Council, Dave Mercier -
Fn m: inga l+ oU -Tmfflc Engineer
Thru: Nall Kersten - Public Works Director
-
DOA: 10r a"
Re. Broadw►raylEvergreen Signal Work
Phasing change at Broadway/Evergreen
Another benefit of converting Broadway from 44anes to 3. as discussed with Council back in June. is the
ability to improve !the operaWn of the B roadway/Ev re signal. The phasing change from 'split to
`protected phasing' for east wEst €raffic will be accomplished usmq a net type of signal display.
The Flashing Yellow Arrow (FYA) has been under study for sever) yews as a way to clarify to drivers that
tiaey new to yield to o=orr nlg tr . Almost all of the protected-permitted displays in tip Spokane region
use the "doghouse' style. After the studies reported better driver undo rsianding with the FYA., the Federal
Highway Administr=ation released an irrterirn appnwal of the FYA in March 2DD6. It is expected to be
included in the next edbxxn of lire Mt_1TCD. In the interim. M Mate of Washington has received approval to
use the I`YA k%ide:.
un
nra.o
Doglrous fora F1ad ft YeAaw Mow xfigurabon
The FYA is wily used in the following Northwest cities;
Lacey. WA Federai way. WA Portland, Beaved-on. OR
Inevvick, A Vancouver, WA Bend. OR Coeur d'Alene, ID
Federal Way, WA Evem A Redmond, OR Pocatello, ID
Why are we usirty R on Broadway?
We op ling for the FYA disptay ranter Ulan the tradit KnIal doghouse display for hNo reasons.
1) The FYA will make it very clear to drivers that they no kxMer atw,rays have a protected tum from
Broadway bD Evergreen. and 2) The F1fA can be installed without replacing our signal pries and rnastarms
as there w he no change in windloachng.
How will drivers react?
Studies have shown that drivers irnhi ely understand that dia Flashing
Yef low Armw means they need to yield to onaxning traffic, The
Washington D fiver Guide states: `A ffashing yellow traf light means.
slaw down and proceed with caution.`
b._
Public WAS staff made field observation of +diiuef reacWn four days FTA at r' whlee'tt!, ills iry
after Coeur d'Alene Installed their n FYA signal at KathleenfAttas in [ o"mr i!' e4 tlerp
September. All left4urning vehk*re were yielding to oncoming irafiTic.
How does W work?
A diagram of the signal phasing is shown below_
Red (30 sec) Evergreen traffic has a green.
Protected Left Turn (10 see) - Broadway left tunas.
Yellow Change Interval (3 sec) - Broadway protected left turn phase as
ending.
Fled (1 sec) - All red clearance between f3madway left and through phases.
Permissive Left Turn (20 sec) - Broadway lefts must yield to oncoming traffic,
Broadway through and right have a green.
Yellow Change Interval (3 sec) - Broadway phase is ending.
Red - Relum green to Evergreen traffic.
i~balllatinn
Inst diataon is bents" planned for late November, depending on the arnval of a new signal cabinet, and
then subsequent testiN by 8'ae Spokane County signal shop. The installation will require shutting the signal
off and controlling the intersection with flaggers for 4-6 hours vvhile the new cabinet is installed.
~.YAZC-4~ Ly ASSOCIATION OF STATE FLOODPLAIN MANAGERS, INC.
S
5rph 2809 Fish Hatchery Road Suite 204 Madison, 1Nisconsin 53713 608-274-0123
f4 Fax: 608-274-0696 Website: Nvww.floods.org Email: asfpm@iloods.org
cgs :==1 .
e U000
Chair
Paris Pogue, CFM October 23, 2006
State Floodplain Manager Mr. Dave Mercier
RI Emergency Mgmt. Agency Cif, of Spokane
645 New London Ave.
Cranston, RI 02920 11707 E. Sprague
401-946-9996 Spokane Valley, WA 99206
Fax 401-944-1891
pam.pogue@us.army.mil Dear Mr. Mercier:
Vice Chair We are pleased to inform you that one of your staff, Marina Sukup, has successfully
Al W. Goodman, Jr., CFM completed the process and examination to become an ASFPM Certified Floodplain
State Floodplain Manager Manager (CFM . The ASFPA4 gents this certification only to those professionals
MS Emergency Mgmt. Agency who meet the requirements and complete a comprehensive examination on the
P.O. Box 5644 programs and standards to reduce flood losses in the nation. More information about
Pearl, MS 39208 the ASFPM CFM Prognun is easily accessible on our website at
601-933-6605 ~~~,.floods.org/certmenu.hhn.
Fax 601-933-6805
agpodman@mema.ms.gov The goals of the ASFPM CFM Program are:
- Secretary • Formalize a procedure to recognize and provide an incentive for individuals .
to improve their knowledge of floodplain management concepts;
Collis O. Brown, CFM, • Enhance individual professional development g
oals; -
State Floodplain ta • promote an understanding of relevant subject matter that is consistent
Georgia DNR NR
.7 Martin Luther King Dr., Ste. 440 nationwide;
Atlanta, GA 30334 • Convey new concepts and practices; and
404-656-6382 • Build partnerships among organizations and agencies that share the goal of
Fax 404-656-6383 advancing sound floodplain management.
.collis_brown @dnr.state.ga.us
We will continue to work with Marina to maintain this important certification. We
Treasurer urge you to recognize and support this important professional step by your staff'
Greg Main, CFM member.
State Floodplain Manager
Indiana DNR Please feel free to contact me with any questions you may have.
402 W. Washington St.
Rm. W264 Sincere
Indianapolis, -1104
317-23 34-1107
Fax 317-233-4579
gmain@dnr.in.gov Lary A. Larson
Executive Director
Executive Director Assn. Of State Floodplain Managers
Larry A. Larson, P.E., CFM
ASFPM Executive Director Cc: Marina M. Sukup
2809 Fish Hatchery Road
Suile 204
Madison, WI 53713
608-274-01.23
Fax 608-274-0696
larry@floc)ds.org
.,7)edicAted to reducing flood losses in the nation.
;nC-Icrn p6kane
galley
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org
Informational Memo
To: Nina Regor, City Council
From: Neil Kersten, Public Works Director
Steve Worley, Senior Engineer - Capital Projects
CC: Dave Mercier, Carolbelle Branch
Date: November 1, 2006
Re: Appleway Avenue Reconstruction Project Phasing (first touch)
At the September 126' Council meeting staff presented a list of proposed projects in
which to submit applications for federal transportation grant funding through SRTC's
2006 Call for Projects. At this meeting it was briefly mentioned that the Appleway
Avenue Reconstruction Project was being phased and that an application was
recommended to be submitted for Phase 2 of the project. This memo is intended to
provide more detailed information on the status of the Appleway Avenue
Reconstruction Project.
Attached is a letter to Gleam Miles of SRTC describing the current funding situation
relative to this project. The letter requests approval to split the project into two
phases and use the currently allocated federal funds to pay for the phase one
improvements. The letter also requests additional federal funds to help cover the
projected funding shortfall of $455,102.
Also attached is a response to our request fiom Mr. Miles. In summary the request to
split the project into two phases was approved, use of the currently obligated federal
funds for phase one of the project was approved, and our request for additional
federal fitnds was denied due to the lack of available funds.
Included in Nfr. Miles' response is a suggestion to use the $458,768 in federal funds
currently allocated to the Valley Corridor Project 2 (Preliminary Engineering only) to
cover the shortfall on the Appleway Avenue Reconstruction Project.
If this approach were to be used, funding for the Preliminary Engineering of the
Valley Corridor Project 2 (University Road to Evergreen Road) would need to be
covered from a portion of the $4.2 million in federal funds currently allocated to the
construction phase of the Valley Corridor Project 2.
Informational Memo November 1, 2006
Appleway Avenue Reconstruction Project Page 2
Staff is reviewing this suggestion and would like to discuss this at a future study
session to get your thoughts.
Please feel free to contact Neil or myself to let us know your thoughts or if you have
any questions.
Spo~.~ne
~J ,;,o*VaIIey
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhaltospokanevalley.org
September 8, 2006
Glenn F. Miles
Transportation Manager
Spokane Regional Transportation Council
221 W. First Avenue, Suite 310
Spokane, WA 99201-3613
Subject: Appleway Avenue Reconstruction - STPUL-3842(002) (Srtc04-20)
Dear Glenn:
As part of the Appleway Avenue Reconstruction Project, we recently received an updated
construction cost estimate from David Evans & Associates (DEA) based on an 80%
complete design. The current construction estimate is $4,514,390. This is significantly
higher than the original construction estimate of $2,127,796 Spokane County prepared
- back in 2004 when the STP(U) grant application was prepared. These estimates include a
10% contingency.
Attached is a comparison of the two estimates. You will note there are several issues
related to the increased estimate including the following:
• The price of asphalt and concrete has risen substantially in the last two years.
• The current road section based on a geotechn.ical report from Buddinger is thicker
than the county planned. This increases the quantities of roadway excavation,
crushed surfacing, and asphalt.
• The county's unit price for "roadway excavation, including haul" was
significantly lower than currently estimated
• There were several bid items not included in the county's estimate.
Based on the new increased estimate and the amount of city and STP(U) funds currently
obligated to this project, we would like approval to split the project into two phases.
Phase One would be from Tshirley Road to Barker Road and would include a new signal
at the Appleway/Barker intersection. Phase Two would be the remainder of the project
from Barker Road to Hodges Road.
We request approval to use all of the currently obligated S"1" P(U) fiords for the Phase One
project. We would then prepare another grant application for Phase Two seeking
additional STP(U) funds under the current Call for Projects to complete the
improvements.
Glenn Miles, SRTC 9/8/2006
Appleway Avenue Reconstruction STPUL-3842(002) Page 4
This proposed approach includes completing the design and right-of-way acquisition for
both Phase One and Phase Two under our current design contract with DEA. Splitting
the contract documents into two bid packages is not currently in our scope of work with
DEA and would require an equitable adjustment of their fee.
Attached is also a funding summary for this proposed phased approach. As indicated in
the summary, there is still a $455,102 shortfall in funding. We would like to request
STP(1 T) contingency funds to cover this shortfall.
Please let me know as soon as possible if this t-,vo-phased approach and the utilization of
currently obligated STP(U) funds for Phase One is acceptable and if additional STP(U)
funds are available.
Sincerely,
Steve M. Worley, P.E.
Senior Engineer - Capital Projects
Enclosures: Construction Cost Estimate Comparison,
Cc: Louis Graf, City of Spokane Valley
Bill McCammon, WSDOT, H&LP
Spokane Regional Transportation Council
SRT(:: 221 W. First Avenue, Suite 310 • Spokane, WA 99201-3613
509/343-6370 FAX: 509/343-6400
September 26, 2006 ' I//r~; ~
SEP 2 7 2006
Mr. Steve Worley, P.E.
Senior Engineer, Capital Projects
City of Spokane Valley
11707 E. Sprague Ave, Suite 106
Spokane Valley, WA 99206
Subject: Appleway Avenue Reconstruction - STPUL-3842(002)
Dear Mr. Worley:
We are in receipt of your letter dated September 8, 2006, which informs us of the funding
shortfall on the above referenced project. Our response to the significant increase in the project
cost to the City of Spokane Valley is to propose the project be split into two logical phases. This
would. allow work to.move forward on the segment between Tschirley and Barker Roads,
including.a view traffic signal at Barker and Appleway.
Given the significant increase in the cost of materials and excavation, the Spokane Regional
Transportation Council (SRTC) concurs with the request to phase the project and use the
currently available STP funds for the Phase 1 project previously described:
Your letter also included a request seeking an additional $455,102.00 in potentially available
STP(U) contingency funds to offset the shortfall in the Phase 1 project. Unfortunately, there are
no STP(U) contingency funds available. The City of Spokane Valley currently has a project
contained in the Transportation Improvement Program (TIP) for future preliminary engineering
and design in the Sprague/Appleway Corridor. With the effort underway by the City of Spokane
Valley to define the future land use and transportation investments in the Sprague/Appleway .
Corridor, it may be pragmatic to reprogram the STP(U) funds already in the TIP to cover the
shortfall in the Phase 1 Appleway Avenue Reconstruction project. This is consistent with the
currently available funds, since Phase 1 is contained within the defined corridor.
Should you have questions, please feel free to contact me 343-6370.
Sincerely,
Glenn F. Miles
Transportation Manager
i
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0016 - Appleway Avenue Reconstruction Project
Phased Funding Summary
Original Phase 1 Phase 2 Total Revised
Item Budget Budget Budget Budget
Preliminary Engineering $193,000 S 219,342 S 16,064 $235,406
Right-of-Way $416,000 S 416,000 $ - $416,000
Construction $2,588,000 $ 3,320,761 $ 2,123,708 $5,444,469
Total Project $3,197,000 $3,956,102 52,139,773 $6,095,875
Phase 1
Construction Estimate $ 2,741,773 cone inters) PE RW Const. Total
Preliminary Engineering 8% $ 219,342 Local Funds (13.5X) S 29,611 $ 56,160 $ 448,303 $ 534,074
Construction Engineering 8% S 219,342 Fed. Funds i8t3_w S 189,731 S 359,840 $ 2.872.458 $ 3,422,029
_Right-of-Way $ 416.000 Total Project $ 3,956,102
Subtotal $ 3,596,457
Contingency 10°x6 359.646 Approved Shortfall
Phaso 1 Total S 3,956,102 Local Funds (21%) $ 735,700 $ (201,626)
Federal Funds a9%) $ 2.765,300 $ 656,729
Total $ 3,501,000 5 •155,102
Phase 2 PE RW Const. Total
Construction Estimate $ 1,606,436 Local Funds $ 2,169 S - $ 286,701 $ 288,869
Preliminary Engineering 1% $ 16,064 (Phase 1) Federal Funds S 13,896 S - $ 1,837,008 $ 1,850,903
Construction Engineering 10% $ 160,644 Total Project $ 2,139,773
Right-af-Way $ - (Phase 1)
Subtotal $ 1,783,144 Approved Shortfall
Contingency 20% 356,629 price escal.) Local Funds $ - $ 288,869
Phase 2 Total $ 2,139,773 Federal Funds S - $ 1.850,903
Total $ - $ 2,139,773
91812006 11.24 AM P 1Pubbc Wo6alCapetal ProlectaZtreot Prolect5l4016-Appinway Avenue - Tsdurley to tiodgeslControct -Budget TracYung Page 1