2004, 10-05 Study SessionEmployee Introduction - Greg AirCormlck
Study Session Agenda. 100344
AGENDA
CITY OF SPOKANE VALLEY
CITY COUNCIL WORXSIIF,ET
STUDY SESSION
Please Turn OfT A!! Electronic Devices During the Meeting
DISCUSSION LEADER SUBJECT/ACTIVITY
6,0
Tuesday, October 5, 2004 6:00 p.m.
CITY HALL AT REDWOOD PLAZA
11707 East Sprague Avenue, First Floor
COAL
1 Nina Regor ( minutes) Mayoral Appointments: Ad Hoc Library Committee Approve Appointments
!public comment)
2. 'Nina Regar (90 minutes) Department 2005 Budget 1lighlightsiWorkplan Discussion/Information
3. Stan McNutt (60 minutes) Facilitation Process Discussionllnformation
4. Mayor Delilcming Advance Agenda Additions Discussion/Informati:1n
(5 minutes)
5. Dave Mercier City Manager Comments Discussion/Information
(5 minutes)
Nate. Esrey( as noted abase. there wUl be no public comments at Council Study Sessions. However. Council ■Iways reserves the
right to request information from the public and staff as appropriate.
NOME tndmduat► ptawung to attend the tsserung wbo r geiae rpacud musts= to accommodate phytiral hcnnnt. ut utha tmpaustetnt:, plume ewuscs
the City Clerk at n 5491921 - 11144 as won as possible so that arrangements may be mode
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 5 2004 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business 0 new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Mayoral Appointments: Nominations to Ad Hoc Library
Committee
GOVERNING LEGISLATION:
At the September 14, 2004 Council meeting, Councilmember Munson explained that he had the
impression that the community feels a decision has been made concerning library services; and that he
wanted to make sure people understand that no decision has been made and no decision will be made until
after September 28 when the proposals are due to be received; and to insure we get good, complete citizen
input, he recommended forming an ad hoc committee. After discussion on the makeup of the committee,
it was moved, seconded and approved to form a seven member ad hoc Committee consisting of two
Councilmembers and five members of the public.
Applications were solicited via an ad placed September 24, 2004 in the Valley News Herald and in the
Spokesman Review, and a notice was also placed on the City's webpage.
Eight applications were received within the time period allowed, and copies of all applications were
distributed to all Councilmembers.
OPTIONS:
1. Approve the Mayor's Nominations
2. Choose not to approve
3. Take other action deemed appropriate by council.
RECOMMENDED ACTION OR MOTION: Approve the Mayor's nominations of two
Councilmembers and five citizens to the Ad Hoc Library Committee
BUDGET /FINANCIAL IMPACTS:
STAFF CONTACT: Nina Regor
ATTACHMENTS None
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 5, 2004 City Manager Sign -off:
Item: Check all that apply: ❑ consent g old business ❑ new business ❑ public hearing
❑ information 0 admin. report ❑ pending legislation
AGENDA ITEM TITLE: Department 2005 Budget Highlights/Workplan
GOVERNING LEGISLATION: State budget laws govern the overall process.
PREVIOUS COUNCIL ACTION TAKEN: There have been several budget - related topics
discussed at Council meetings over the past several weeks, in compliance with state budget law
and according to the City's budget calendar.
BACKGROUND: The purpose of this agenda item is to summarize each department's major
goals and activities for 2005. Once the City's budget is adopted, a more complete City workplan
will be presented for Council consideration.
This presentation focuses on 2005. Highlights of 2004 accomplishments, which are included in
draft form in the proposed budget, will be presented to Council closer to the end of the year.
RECOMMENDED ACTION OR MOTION: Provide feedback on proposed department goals
and activities.
BUDGET /FINANCIAL IMPACTS: The proposed 2005 budget provides the basis for the
department goals and activities included in this presentation.
STAFF CONTACT: David Mercier, City Manager; Nina Regor, Deputy City Manager; Cal
Walker, Police Chief; Neil Kersten, Public Works Director; Marina Sukup, Community
Development Director; Mike Jackson, Parks & Recreation Director; Ken Thompson, Finance
Director
ATTACHMENTS Powerpoint Presentation
2005 Preliminary Budget
Department Highlights
City of Spokane Valley
Department Directors
October 5, 2004
Executive & Legislative Support
(pp. 36 — 37)
Adopt Spokane Valley's first Comprehensive Plan
Enact a Uniform Development Code
Recompose the five -year financial forecast into a six -
year strategic financial plan
Advance the interests of Spokane Valley through
effective external relations
Collaborate with wastewater dischargers and
regulatory agencies
Establish a formal City -wide customer service
program
Public Safety
(pp. 38 — 40)
Oversee City's police contract
Maintain and increase citizen involvement on
the Advisory Board, SCOPE, Cadets, etc.
Increase public awareness /education of crime
statistics and response times
Participate in law enforcement aspects of the
comprehensive plan
Expand emergency management planning
and education to more involve the City
Operations & Admin Services
(pp. 41 — 44)
Oversee critical path projects and significant
issues in operating departments
- Carry out a process to define the
organization's values
Establish a formal, citywide customer service
program
Review and revise finance- and human
resources-related policies and procedures
Expand the multi-year financial plan to six
years
Operations & Admin Services,
continued
Complete an A -87 cost allocation study
Conduct at least one impact fee project, and
at least two cost recovery studies
Continue researching options for provision of
court- related services
Negotiate the City's first labor agreement
Develop a schedule for reviewing and
revising the City's job descriptions
Public Works
General Fund (pp. 45 — 46)
Analyze and review wastewater treatment
options, including regional alliances
Develop a Public Works strategic plan to
provide a blueprint for the department
Develop the six year Transportation
Improvement Plan (TIP)
Provide public works expertise in the
Comprehensive Planning effort
Public Works
Street Operations (p. 58)
Develop a neighborhood traffic calming
management program
Coordinate with Community Development on
traffic and transportation mitigation
Develop a six-year street master plan and a
20 year pavement management plan
��1
Public Works
Stormwater (p. 66)
Design and implement solutions for existing
drainage problems
Update stormwater billing procedures
Implement new swale design method
Develop and implement six year plan for
construction of regional drainage facilities
Continue development of the City stormwater
design manual
Description
City Funds
Other Funds
Total
Parks
Improvements
$200,000
0
$200,000
Road
Design /Const.
439,000
4,131,000
4,570,000
Road
Preservation
1,086,000
1,175,000
2,261,000
Barker Bridge
0
234,000
234,000
CenterPlace
0
3,000,000
3,000,000
Total
$1,725,000
$8,540,000
$10,265,000
Public Works
Capital Projects (pp. 62 — 65
Planning /Community Development
(pp. 47 - 49)
Complete the Comprehensive Plan, and develop
associated ordinances and regulations
Complete Spokane Valley Uniform Development
Code (UDC)
Complete the strategic annexation plan
Participate in a Regional /Urban Design Assistance
Team (R /UDAT) program
Reduce backlog of code compliance actions by 10%
Consolidate planning site plan review within plan
review
Integrate interagency requirements with adopted
building code provisions, and expand interagency
participation
Comp Plan Process Update
Comprehensive Plan and Development Regulation
Adoption Process
- - - -- Where we are
ID
Task Name
Start
Rnish
Duration
0104
Q2 04
03 04
0404
41 05
02 05
Jae'
1
1 Feb
A1sr
I Muy
I
Jun
Jul'
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Jan
Feb
um
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May
Jun
1
Data Collection
1/1/2004 i
s 12129/2004 J
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. . _ _ _
littibtfeztt
2
'Community Input l
. 1/1/2004 i''66/30/2004J
3
i Discussion Draft Assembly
7/1/2004 !I
9/1/2004
9w
—
4
Community Feedback
9/2/2004
12/31 /2004 l
17.4w
'
'
5
Initial Draft
-` 1/3/'2005 ;
I 3/1 /2005 J
8Aw ;
""--
6
1Pubtic Hearings
3/2/2005 l
i 4/28/2005
8.4w
t r _ j i
7
1Couna7 Approval
4/29/2005 I
I 5/12/2005 1
i 2v
I y
8
; Devetoprrent Regulations
7127/2004 :
, 612112005
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Comp Plan Process Update
Comprehensive Plan and Development Regulation
Adoption Process
- - - -- Where we are
Parks & Recreation
Administration (pp. 51 — 56; 62)
Complete the Parks and Recreation Master Plan:
ra incorporate into Comprehensive Plan as appropriate
• begin implementation of recommendations
Manage contracts for park maintenance and aquatics
Complete construction and begin operations of CenterPlace:
• grand opening celebration
begin marketing and future reservations for the facility
Establish the Senior Center at CenterPlace:
• develop and implement an operating plan
o promote use of the facilities
Pursue grant opportunities
�.J
General Government (p. 57)
:Includes Funding for:
A -87 Cost Allocation Plan
Business Registration costs
Outside agency funding
Loan repayment
Impact fee study
Contingencies /Reserves
Ongoing costs
Advertising; audit; sales tax code follow -up; telephone
service
Other government agency memberships, e.g.,
SCAPCA; SRTC
Meeting Date: October 5, 2004 City Manager Sign -off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
x information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE : Facilitation Process
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
CITY OF SPOKANE VALLEY
Request for Council Action
BACKGROUND:
Facilitator Stan McNutt will lead a discussion on the roles and typical traits of well- functioning
councils and mayors.
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET /FINANCIAL IMPACTS:
STAFF CONTACT:
ATTACHMENTS
City Council review and discussion guide City of Spokane Valley October 5' 2004 SMc
TRAITS OF OUTSTANDING
CITY COUNCILS AND MAYORS
• Have developed clear roles and responsibilities for each party
• Frequently communicates
♦ Respect the Doctrine of No Surprises
• Routinely uses the "three touch rule"
♦ Has the ability to "Respectfully Disagree" during debates
• Insists that all information be shared equally
♦ The Council provides direction as a corporate body only
♦ Staff provides information, but does not try to create policy
♦
Value the individual's contribution
♦ Dedication to good government
• Develops trust between Council and Staff
♦ Treat everyone with respect even though you may not like what he or she is saying
MAYOR
♦ Is the Ceremonial Leader of the City
♦ • Approves the City Council agenda, prepared with the assistance of the City Manager and City
Clerk
♦ Appoints most committees (within established procedures in Council rules)
• Chairs the City Council meetings,
• Insists on "following the rules "! Constantly checks back with Council's procedural
rules and State law, then as chairman holds all accountable.
♦ Helps facilitate Council consensus, keeps meetings on track
♦
Extra effort roles of Mayor
• Ceremonial head of city (RCW). This role may be shared with properly
prepared Councilmembers when provided in Governance coordination rules.
♦ Responds to `:jump and run" representation needs. Unplanned citizen or
organizational situation (such as a sudden economic development party in
town unannounced and wanting to talk to the City "). The City Manager and
perhaps other staff, should be included in these cases. May be shared with
other Councilmembers with special skills or experience which better fit the
occasion.
1
City Council review and discussion guide City of Spokane Valley October 5 2004 Style
It should always be made clear how the City will respond as a corporate
expression. The "lone wolf' Councilmember or Mayor will soon lose
effectiveness, credibility and may suffer some embarrassment in the process.
♦ Always careful as Mayor to represent only the whole Council: Must be very
careful to avoid advancing his/her personal minority policy concepts (while
operating in the Mayor's role) in public when they differ with the whole
Council. When in doubt about the whole Council's views, will poll the
Council before responding regarding:
♦ Council policies
♦ Concepts and philosophies
♦ Division of assignments among Council
♦ Direction or preliminary
♦ Rules and understanding of same
♦ Goals and objectives
♦ Meets with citizens who don't know who to talk to, especially at
citizen requests. Follows the rules on referral and process of the
question or problem ascertained but does not become a "conduit" for
minor operational contact between citizens and administrative
function. This often tends to slow down the response rather than
speeding it up unless there is an alleged unsatisfactory response to
the first handling of the question.
2
DRAFT
ADVANCE AGENDA
For Planning Discussion Purposes Only
as of September 30, 2004 10:00 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Manager
Re: Draft Schedule for Upcoming Council Meetings
October 12, 2004 Regular Meeting 6:00 p.m. [due date Thursday September 30]
Proclamation: National Association of Women Business Owners' Week
1. PUBLIC HEARING: First hearing on 2005 Proposed Budget - Ken Thompson
2. CONSENT AGENDA: Minutes, Accounts Payable, Payroll
3. First Reacting: Proposed 2005 Annual Property Tax Ordinance - Ken Thompson
4. Proposed Resolution: Confirming 2005 Property Tax Levy — Ken Thompson
5. Motion Consideration: Planning Commission Mayor Appts. (effective I/1/05) —Mayor
6. Administrative Reports: [no public comment]
a. Sign Code Committee Update — David Crosby
b. Code Report — Tom Seholtens
c. Report on CDBG Project Ideas — Greg McCormick
d. Budget Discussion: Street Fund — Neil Kersten/Ken Thompson
c. CenterPlace Update — Mike Jackson /Steve Worley
f. Centennial Trail Maintenance — Mike Jackson
g. Ad Hoc Library Committee — Nina Regor
7. Information Only: [no public comment] [estimated meeting: 1
October 19, 2004 Study Session 6:00 p.m.
1. PUBLIC BEARING: CD13G Projects
2. First Reading: Proposed Street Vacation Ordinance (David Street) — Marina Sukup
3. Motion Consideration: CDBG Project Selection — Greg McCormick
4. Code Enforcement Update — Toni Scholtens/Chris Berg
5. Panhandling Research Report — Cary Driskell /Cal Walker
6. Budget Discussion, Outside Agency Funding —Nina Regor
7. Special Events Ordinance. Amendments Discussion — Cal Walker
8. 133 Uses in I2 Zones — Marina Sukup
9. Scooters (safety, nuisance.) — Cary Driskell
10. Massage Parlors/Bath Houses Regulations — Cal Walker
11. Advance Agenda Additions — Mayor DeVleming
[due date Thursday, October 7]
TOTAL MINUTES:
Max. mtg. time:
October 26.2004 Regular Meeting 6:00 p.m. [due date Thursday, October 14]
1. PUBLIC REARING: Final 2005 Budget Hearing
2. Second Reacting: Proposed 2005 Annual Property Tax Ordinance — Ken Thompson
3. Second Reading: Proposed Street Vacation Ordinance (David Street) — Marina Sukup
4. First Reading Proposed Ordinance Adopting 2005 Budget — Ken Thompson
5. First Reading Proposed PUD Amendments — Marina Sukup
6. Proposed Resolution Amending Fee Resolution for 2005 — Ken Thompson
7. Motion Consideration: Authorizing City Manager to Negotiate Agreements for Service
Providers for Library and Park Services —Nina Regor
8. Administrative Reports:
a. Water Safety Regulations Discussion — Cary Driskell
b. Helmet Safety Issue Research Update — Cary Driskell
[15 minutes]
[10 minutes]
[estimated meeting: 95 minutes*]
Draft Advance Agenda 9/30/2004 9:57 A,N4 Page 1 of 2
[15 minutes]
[ 15 minutes]
[10 minuses]
DeVleming [10 min]
[10 minutes]
[10 minutes]
[ 10 minutes]
[30 minutes]
[20 minutes]
[ 10 minutes]
[ 10 minutes]
50 minutes *]
(10 minutes)
(10 minutes)
(5 minutes)
(30 minutes)
(10 minutes)
(30 minutes)
(10 minutes)
(15 minutes)
(15 minutes)
(10 minutes)
(5 minutes)
150
150 minutes
110 minutes]
[5 minutes]
[5 minutes]
[ 10 minutes]
[10 minutes]
[10 minutes]
[20 minutes]
November 2, 2004 Study Session 6:00 p.m. [due date Thursday, October 21]
1. Motion Consideration: Approving Spokane County Interlocal Agreement Authorizing
$10,000 for Consulting Services for Wastewater Alliance Research — Neil Kersten (10 minutes)
2. Valleyfest Presentation — Peggy Doering (pending confirmation) (1 5 minutes)
3. Winter Snow Handling Report — Neil Kersten (15 minutes)
4. Proposed Amendment to Criminal Code —Noise (Blasting & boombox vehicles) — Cary Driskell (10 minutes)
5. infractions for Violation of Park Rules Discussion — Cary Driskell (10 minutes)
6. Industrial Pretreatment Update — Neil Kersten (20 minutes)
TOTAL MINUTES: 80
Max. mtg. time: 150 minutes
November 9, 2004 Regular Meeting 6:00 p.m. [due date Thursday, October 28]
1. Second Reading Proposed Ordinance Adopting 2005 Budget — Ken Thompson
2. Second Reading Proposed PUD Agreement — Marina Sukup
3. Mayor Appointments: Boards and Committees — Mayor DeVleming
November 16, 2004 Study Session 6:00 p.m.
I . Council Officer Selections — Chris .Bainbridge
2. Street Vacation Ordinance Amendment Discussion — Cary Driskell/Marina Sukup
TOTAL MINUTES:
November 23, 2004 NO MEETING
MEETINGS TO BE SCHEDULED
1 open house — wastewater issues (To Be Announced)
[* estimated meeting time does not include time for public comments]
[estimated meeting:
[due date Thursday, November 41
Max. mtg. time: 150 minutes
OTHER PENDING AND /OR UPCOMING ISSUES:
Second Reading Proposed Ordinance 04 -007 Stormwater— Stanley Schwartz (first reading 02- 24 -04)
Second Reading Proposed Sidewalk Ordinance 04 -012 — Stanley Schwartz (first reading 02- 24 -04)
First Reading Proposed Sewer Ordinance —Neil Kersten
Pines /Mansfield Update — Stanley Schwartz
February 12, 2005 — Half -Day Council /Staff Retreat
Draft Advance Agenda 9/30/2004 9;57 AM Page 2 of 2
[5 minutes]
[5 minutes]
[ 15 minutes]
_ minutes*]
(20 minutes)
(5 minutes)
November 30, 2004 Regular MeetinR 6:00 p.m. [due date Thursday, November 18]
1. First. Readings: Proposed Comp Plan Amendments Ordinances — Marina Sukup (90 minutes total)
2. Lodging Tax Advisory Committee Grant Recommendations Report — Councilmcmber Flanigan (25 minutes)
3. Sign Committee Report — Marina Sukup (20 minutes)
[estimated meeting: 135 minutes *)
December 7, 2004 Study Session 6:00 p.m. [due date MONDAY November 291
Council Approval, Lodging Tax Advisory Grant Recommendations — Councilmember Flanigan (10 minutes)
December 14, 2004 Regular Meeting 6:00 p.m. [due date Thursday, December 21
Second Readings: Proposed Comp Plan Amendments Ordinances — Marina Sukup (45 minutes total)