2003, 05-13 Regular Meeting1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION
Pastor Bill 1lropko, Greenacres Christian Fellowship
4. ROLL CALL
5. INTRODUCTION OF SPECIAL, GUESTS AND PRESENTATIONS
Proclamation, Tourism Week
. 6, APPROVAL OF AGENDA
7. COMMITTEE' BOARD LIAISON SUMi'vlARY REPORTS
S. MAYOR REP ORT
9. PUBLIC COMMENTS (f ar members of [he public i a s peak [n the Ccii nci] regarding m:UCrs NOT on the
agenda. Please state ' your name, falciTc55. and subjut Ior Lhlc re Cord and luiii( remarks to three minutes, 'Thank }+ao.)
10. CONSENT AC.ENDA{cogiiists 4rilcrn considered IOUtInC are sirn.edasagii LIp. A
C ouneiIrvmbCr may re moyc an item flan the Amt nda Lu Lx; L:OIl:I Cr£d 5epnratcl .)
A) Approve Special Meeting Minutes, March 27, 2003
8) Approve Regular Meeting Minutes, April 1, 2003 ( I,; IL3aac.2i mcclin
C') Approve Claims Obligations in amount of 5289,781..60
D) Approve Payroll Obligations in amount of S14,098.81
E) Adopt Resolution 'No. 03 -027, Core Beliefs of Spokane Valley
F) Adopt Resolution No. 03 -028, Governance Coordination Manual
including lvlotions to approve (1) Telephone Tree Memo, ExhibitA -1;
(2) Telephone Tree Chart, Exhibit A -2; (3) Parliamentary Procedure.,
Exhibit A -3; (4) Legislative Process, Exhibit A -4; (5) Committee
Structure and Rules, Exhibit A-5; (6) Task ForcciTown Hall Model,
Exhibit 6(1); (7) Multi-Agency Coordinating Task Force Model,
Exhibit A6(2); (8) Citizens' Task Force Model, Exhibit .A -7.
G) Approve Engineering Technician Position
Counvi Agcncla; May 13, 2003
CITY OF SPOKANE VALLEY
AMENDED MAY 13, 2003, 4 :00 P.M..
CITY COUNCIL AGENDA — RE(sULAR MEETING
CITY HALL AT REDWOOD PLAZA
11707 East Sprague Avenue, 'first Floor
Spokane Valley, Washington
Tuesday, May 13, 2003, b 00 p.rn.
11.. OLD BUSINESS
A) Motions
1) ---k -n- Rill -N-o: 200 -3-( tifeation oFEo changes -t o
1- robati4n -Ser g t RF 'l f .
(RI4BhIC CO IAWN -144r\- MOTION)
2) Agenda Bill No. 2003 -118, Ratification of County changes to Street
Maintenance Services agreement (PUBLIC COMMENT ON MOTION)
12. NEW BUSINESS
Cuuncil Agenda. May 13, 2003
B) Ordinances — Second Reading
1) Agenda Bill No. 2003 -108, Parks Facilities Regulations (Ordinance
No. 65) (PUBLIC COMMENT ON ORDINANCE NO. 65)
A) Motions
1) Agenda Bill No. 2003 -119, Reauthorizing the "SCOPE" program
in Spokane Valley (PUBLIC COMMENT ON MOTION)
2) Agenda Bill No. 2003 -120, Letter of Intent to participate in
Community Development Block Grant (CDBG) Consortium (PUBLIC
COMM 1: ON 1I(TION)
C) Ordinances — First Reading
1.) Agenda Bill No. 2003 -121, Fireworks Regulations (Ordinance. No.
66) (PUBLIC COMMENT ON ORDINANCE NO. 66)
2) Agenda Bill No. 2003 -1.22, Employee Salary Schedule Amendment
(Ordinance No. 62 A -1) (PUBLIC COMMENT ON ORDINANCE NO. 62 A -I)
D) Resolutions
1) Agenda Bill No. 2003 -123, Bond Reimbursement (Resolution No. 03-
029) (COMMI NT ON RESOLUTION NO. 03-029)
Benda -Bill N;; 003 1, Parks Proper lifer -(ReN ien -rNo.
03- 0)- aluotAc-co, FIw1 =ox4: SSOI.t..NO.N -NN <)_ 03 -034))
3) Agenda Bill No. 2003 -125, .lob Descriptions (Resolution No. 03 -031)
(PUBLIC COMMMEr r ON RESOLUTION NO. 03 -031)
4) Agenda Bill No. 2003 -126, Employee Pay Plan (Resolution No. 03-
032) (PUBLIC CONIME.NT ON RESOLUTION NO. 03-032)
5) Agenda Bill No. 2003 -129, Authorize Housing Authority' in Spokane
Valley (Resolution No. 03 -033) (PUBLIC COMMENT ON RESOLUTION NO. 03-033)
E) Contracts
1) Agenda Bill No. 2003 -127, Bond Underwriter Engagement (Contract
No. CO3 -37) (PU BLIC COMMENT ON CONTRACT NO. CO3.37)
2) A e ll-No: 2 =�. ? — Par -ks -Reere
( Coat -raet- loo: -0O3- .(P -c�I3I u= <;c)x1i11sxr -Ot ►grai ∎Gr- No- tro-rs)
3) Agenda Bill No. 2003 -128, Storm Water Services- County (Contract
No. CO3 -36) (PUBLIC COM1 IENT ON CONTRACT NO. CO3 -36)
2
13. PIJBLIC COMMENTS (Maximum of three minutes please; state yuur name, address and subject for the
record)
14. PENDING LEGISLATION
15. ADMINISTRATIVE REPORTS
A) A WC Conference Registration
B) April 2003 Building Department :Report
16. IN I+ ORM AT I ON
17. EXECUTIVE SESSION
A) Legal issues
18. AI)JOURNMI NT
FUTURE SCHEDULE
A) May 15, 2003, Special Council Study Session, 6:00 p.m., City Hall
13) May 20, 2003, Council Study Session, 6:00 p.m., City Hall
C) May 26, 2003, MEMORIAL HOLIDAY— CITY HALL CLOSED
D) May 27, 2003, Council Regular Meeting, 6:00 p.m., City hall
E) June 3, 2003, Council Study Session, 6:00 p.m., City Hall
1) June 10, 2003, Council Regular Meeting, 6 :00 p.m., City Hall
G) June .17, 2003, Council Study Session, 6:00 pan., City Hall
H) ,T 18 -20, 2003, A WC CONFERENCE-SPOKANE ATE — REGISTER NOW
I) June 25, 2003, Regional Elected Officials, EMS Communications System,
6 :30 p.m., Location Announced Later
Council Agenda: May 13, 2003
3
NAME
PRLSI•= NT /A33SENT
COMMENTS
Mayor Michael
DcVleming- Position No. 3
Deputy Mayor Diana
Wilhite- Position No. 1
i p
Councihncmber Dick
Dcncnny- Position No. 7
Councilmembcr Mike
Flanigan- Position No. 6
Councilmetnber Rich
Munson-Position No. 5
e
Cottnc.ilrncrnber Gary
Schimmels- Position No. 4
Councilmembcr Steve
Taylor - Position No. 2
. ,
CITY OF SPOKANE VALLEY
COUNCIL MEETING DATE
COUNCIL ROLL CALL
j
Real Estate Excise
Property Tax
Release of Feb -14ar Storruw•ater
1ntcrest
District Court
Storm Water & Loan Adjustment
Total Remittance
Mike Voiz
Finance Manager
Spokane County Treasurer
477 -2074
vie
To: SPOKANE VALLEY
If you have any questions regarding then. amount , please call:
LL r - i ude 74au9k
Spokane County Treasurer
Cash Distribution Summary
For the month of April 2003 , the Spokane County Treasurer
collected the following amounts for your city:
C16
GENERAL
$ 112.721.05
5 2,966,231.66
S 44 88.66
S 1,772.04
$ 13,313.00
5 (1,195.231.57)
S 1,943,694.54
MAY - 12 -2003 09:42
Spolntne County - Treasurer's Office
City of Spokane Valley - Property Tax Activity
May 12, 2003
February 2003
C16RDS11110
C16COM11110
C16RES11110
1V030159
March 2003
C16RDS11110 Roads
C1 6COM 11110 Commercial Storm Water
C16RES11110 Residential Storm Water
iV030232
April 2003
C]6R.DS11110
C16COM11110
C16RES11110
Roads
Commercial Storm Water
Residential Storm Water
Road amount transfered back to County
February Ending Balance
Road amoti nt transfcred bark to County
March Eadla Balance
Roads
Commercial Storm Water
Residential Storm Water
April Ending Balance
Ending Balance February - April 2003
Less Repayment of County Loan
Total After Repayment of County Loan
Less County Portion of Stormvrater Feb - Apr 2003
Subtotal
District Court Collections
Real Estate Excise
Property Tax Interest
S 83,861.34
15,458.15
6,035.00
105,354.49
(83,861.341
S 237,983.33
9,320.51
13,475.00
260,778.84
X7,483.33)
5 2,710,794.41
150,437.25
105,000.00
Amounts
S 21,493.15 s, rv>7 ;'.kr/ti G» Al
$ 22,795.51
.5A
$ 2,966,231.66
$ 3,010,520.32
(1,000,000.00)
2,01 0,520.32
(195,23137) oe
, 14 ns5
1,815,288.75
13,313.00
112,721,05
1,772.04
Total $ 1,943.094.84
TOTAL P.03
P. 03/0
„,
SOkane
jVauey
T,OCLA!A2ION
CITY OT STOIC/WE VALLEY; WASsINGTON
WHEREAS, TOTAL VISITOR SPENDING brings more than $499,000,000 a year to the Spokane
County economy that includes o. which the City of Spokane Valley i c ted; and
WHEREAS, VISITOR SPENDING supports up to 8,900 jobs in Spokane County on an annual basis;
and
WHEREAS, VISITOR SPENDING in Spokane County generates approximately $8.3 million in local
tax revenues annually from room, sales and auto rental taxes; and
WHEREAS, TOURISM is the fourth largest industry in Washington State; and
WHEREAS, TOURISM benefits all citizens through promotion of the Inland Northwest as a travel
destination providing economic development in Spokane County; and
WHEREAS, May 2003 marks the 20 anniversary of the designation of National Tourism Week
emphasizing the economic impact of travel and tourism, and showing appreciation to the travelers who
make it happen.
NOW, THEREFORE, 1 MAYOR MICHAEL DEVLEMING, ON BEHALF OF THE CITY
COUNCIL OF THE CITY OF SPOKANE VALLEY, WASHINGTON
PROCLAIM MAY 10 —18, 2003 AS "TOURISM WEEK IN SPOKANE VALLEY”
and urge all citizens, along with the business community, to extend an especially warm welcome to
those who visit our beautiful region.
MICH.A.EL DEVL.EMIN t, MAYOR
DRAFT -
CITY OF SPOKANE VA:L:L_
City Council Minutes
Special Meeting
March 27, 2003
J
Mayor Michael DeVlen called the regular meeting of the Spokane Valley City Council
to order at 6:05 p.m.
Councilmembers present: Mayor Michael DeVleming; Deputy Mayor Diana Wilhite,
Councilmembers Dick Denenny, Mike Flanigan, Richard Munson, Gary Schimmels, and
Steve Taylor.
Staff present: Interim Manager Lee Walton, Interim Deputy Manager Stan McNutt,
Interim Attorney Stanley Schwartz, Interim Community Development Director James
Harris, Interim Current-Planning Manager Kim Lyonnais, Interim Long Range Planning
Manager Crreg McCormick, Interim Lorig Range Planner Scott Kuhta, Interim. Parks &
Recreation Director Bill Hutsinpiller, interim Accounting Manager Dan Cenis, Interim
Accounting Technician Ellen Avey, and Iiiteri.m Administrative Assistant Karin Bosworth.
Pledge of .Allegiance: Mayor DeVleming led the pledge of allegiance.
Roll Call: Interim Administrative Assistant called roll.
Approval of Agenda: Mayor DeVleming requested that an executive session be added
after item 13 and Interim Attorney Schwartz asked that Item 11(E) 2 be combined with
item 11(A) for action after Item 13. Councilmember Flan an moved and Deputy Mayor
Wilhite seconded that the Agenda be approved as amended. The motion carried
unanimously.
Council Minutes, March 27, 2003
Approved by Council April 2003 Page I of
Council Reports: Mayor DeVleming reported that the April 1, 2003 Council meeting will
be held in the new City Council Chambers.
Councilmember Denenny reported that he and Deputy Mayor Wilhite just returned from
Washington, DC. and a written report will be submitted later relating to contacts with state
and federal legislators.
Councilrnember Schimmels reported that three members of City staff attended the Valley
Chamber "Open for Business" tradeshow held on Wednesday, March 26, 2003.
Councilmember Flanigan announced events in addition to the tradeshow during the City
incorporation celebration: Valley Chamber of Commerce community breakfast, 7:00 a.m.
March 28, 2003 at the Valley Doubletree Hate]; Spokane Valley talent show 7 p.m. March
28, 2003 at Trent Elementary; Firefighters Wine Tasting and Silent Auction 6:30 p.m.
March 28, 2003 at Decades; and the Mayors Ball is Saturday, March 29, 2003. He
DRAFT -
commended Pennie DeVleming for her phenomenal efforts with the planning and
preparations for the Ball.
Mayor DeVleming read a proclamation proclaiming April 6 —April 12, 2003 as "Wishing
Star Reach for the Stars" Week.
Public Hearing: Mayor DeVleming opened the Public Hearing at 6:14 p.m. for the
purpose of receiving public comment on City of Spokane Valley proposed 2003 budget,
March 31 to December 31, 2003, and reviewed the procedure to be followed during the
hearing.
Interim Finance Director Noack gave a presentation on the proposed budget, explaining
various funds and department items contained in the document. Noack reviewed current
staffing levels and proposed staffing once recruitment of department heads is complete.
The preliminary budget submitted totals $22,512,416 for all funds with the two largest
expenditures being for law enforcement services and employee salaries and benefits. The
revenue stream will begin with the transfer of County road tax money approximately May
10, 2003 and state shared revenue and sales /gambling tax distribution for the second
quarter at the encl of June. Noack presented some proposed amendments to the preliminary
budget that he recommends be included in the budget adoption.
Noack and Finance staff responded to questions of the Council relating to expenditures to
date, expenditure and revenue assumptions used in preparation of the budget, department
input and needs, financial software that will give staff the ability to provide reports of
expenditure and revenue estimates versus actual, interfund services, when contract
expenditures will be billed by Spokane County, the fact that no property taxes will be
collected by Spokane Valley until the year 2004 and the possibility of a loan from the
Street Fund until property tax revenue stream begins, and City population and census
information used for the state shared per capita revenue.
Mayor DeVleming opened the hearing for public continent.
Tony hazanis, 10625 East Trent, expressed concern about the cost for animal control
services, saying that the public should be given an opportunity to speak to this issue as he
is not sure the residents want to have this kind of money spent; the residents need to know
about the animal laws and what they mean.
Mayor DeVleming closed the Public Hearing at 6:45 p.m.
Agenda Bill No. 2003 -092, Adoption of 2003 Budget (Ordinance No. 62) — Interim
Administrative Assistant introduced Ordinance No. 62 by reading the title. Councilmember
Taylor moved and Councilmember Munson seconded to suspend the rules for two readings
of this ordinance advance to second reading and adopt Ordinance No. 62, Adopting a
Budget for the Period March 31, 2003 through December 31, 2003; Establishing an
Arterial Street Fund: Establishing a Sewer Fund; Establishing an Equipment Rental &
Replacement Fund: Establishin a Risk Mana ernent Fund; Establishing Appropriations of
Council Minutes, March 27, 2003
Approved by Council April j 2003 Page 2 of
Council Minutes, N4=1127, 2003
Approved by Council April 20.03
DRAFT -
Funds for 2003: and Establishing Positions and Salary Schedules for 2003. with
amendments as proposed b ' staff. :Interim Attorney Schwartz explained that this ordinance
establishes the 2003 budget and creates a number of funds for appropriations made of
approximately $22,000,000. Positions and salary schedules in the budget are required by
law and must be submitted to the Office of. the State Auditor.
Deputy Mayor A,Vilhite commended the staff for putting together an excellent budget and
.rioted that all of the money in the budget doesri t have to be spent.
Responding to Councilmember Taylor's question there was brief discussion of salary
ranges included in this ordinance and the desire to be competitive in the job market but
also to have comparable starting salaries for this region content of job descriptions for the
various positions and need for Council to approve, and state law relating to functions,
powers, and duties for establishing job descriptions and rate of pay.
The motion to adopt Ordinance No. 62 carried unanimously.
Agenda Bill No. 2003 -090 (Adult Entertainment :Permit Moratorium, Ordinance
No. 61): Interim Administrative A.ssist:a.nt introduced Ordinance No. 61 by reading the
title. Councilmember Flanigan moved and Councilmember Munson seconded to suspend
the rules, advance to second reading, and adopt Ordinance No. 61. Establishing a
Moratorium on the Filing and Acceptance of Applications for Development :Permits or
T..and Use Approvals Associated with Adult Entertainment and Adult Establishments.
.interim. Attorney Schwartz said this ordinance prohibits the receipt or applications for new
adult establishments for a six. -month period to allow staff opportunity to review the County
code to deterrniite what regulations are in the best interests of Spokane Valley. `there was
brief discussion as to this moratorium and regulations for existing establishments. The
motion carried unanimously to adopt Ordinance No. 61.
Agenda Bill No. 2003 -070, Comprehensive Plan (Ordinance No. 52). Interim
Administrative Assistant read Ordinance No. 52 for second reading. Councilmember
Taylor moved and Councilmember Munson seconded to adopt Ordinance No. 52,
Adopting the S okane Count Comprehensive Plan Ca ital Facilities Plan, and Ma s as
the Interim Com rehensive :Pan of the City. Interim Attorney Schwartz said that this
ordinance includes three amendments that were reviewed by Council at study session.
Dick Behni, 3626 South Ridgeview Drive, speaking on behalf of the Spokane Valley
Business Association said their concern is the South Valley Couplet and spot zoning,
primarily in the Dishman Hills area, as well as mass transit and light rail. These are all
issues that should be considered as the City develops its own comprehensive plan.
Michael Hamilton, a Dishman Hills Association Member, said this area is part of a
statewide system of natural conversation areas. This group has been very active during the
County comprehensive plan development and plans to stay involved during the City
process. They are concerned with the domino theory if bne piece of land is reclassified
and the effect that has on adjacent properties, and there is concern about the proposed
Posc 3 of
DRAFT -
density designations south of Appleway. Interim Cornmunity Development Director
Harris noted that these comments are well taken but are more pertinent to the next
ordinance on the agenda.
The motion to adopt Ordinance No. 52 carried unanimously.
Mayor DeVleming recessed the meeting at 7:25 p.m. The rneeting resumed at 7:34 p.m.
Agenda Rill No. 2003 -072, Phase 1 Zoning Map (Ordinance No. 54) .Interim
Administrative Assistant read title of Ordinance No. 54 for second reading.
Councilmember Flanigan moved and Councilmember Munson seconded to adopt
Ordinance No. 54 Adopting by Reference the Spokane County Zoning Map(s) as the
Interim Zoning Map(s) of the City. Interim Attorney Schwartz said that this ordinance
incorporates some changes to the present Spokane County zoning map that were identified
at the public hearing on this subject. Staff responded to questions relating to the timing
and process for addressing other problems that have been identified and the need to review
on a regular basis. The motion carried unanimously.
Agenda -Bill No. 2003 -036, Adult Entertainment Regulations (Ordinance No. 36):
Interim Administrative Assistant read the title of Ordinance No. 36 for second reading.
Councilmember Flanigan moved and Councilmember Munson seconded to adopt
Ordinance No. 36 Adopting by Reference Chapter 7.80 Entitled `Adult Entertainment
Establishments" of the Spokane County Code. interim Attorney Schwartz said that this
ordinance provides regulations for activity within existing establislunents and recommends
adoption. The motion carried unanimously.
Agenda Bill No. 2003-089, Essential Public Facilities (Resolution No. 03 -023).
Councilmember Taylor moved and Councilmember Flanigan seconded to adopt Resolution
No. 03 -023 Stating the City's intent to Become a Party to the Interlocal Agreement
.Between Spokane County and Cities and Towns Within the County Relating to the Siting
of Essential Public Facilities. Interim Attorney Schwartz said that state law requires all
cities to make provision for siting of essential facilities and this resolution states the City's
intent to include provision for such facilities in its comprehensive plan and to join with
other cities in the County for siting of these facilities.
Tony Lazanis, 10625 East Trent, questioned if the City will have to create our own law for
siting these facilities and was advised that this issue will be addressed by the City Planning
Commission.
The motion carried unanimously to adopt Resolution No. 03 -023:
Agenda Bill No. 2003 -094, intent for Agreement Ile: Solid Waste Management
(Resolution No. 03 -024). Councilmember Taylor moved and Councilmember Flanigan
seconded to adopt Resolution No. 03 -024 Stating t:he City's Intent to Enter into an
Interlocal Agreement for the Regional Solid 'Waste Management System. interim Attorney
Schwartz said that the City is negotiating with City of Spokane and Spokane County to
Council Minutcs, March 27, 2003
Approved by Council April _, 2003 • Page 4•of
DRAFT -
participate in the regional solid waste system, and since the agreement is not yet ready, this
resolution states the City's intent to enter into the agreement. The motion carried
unanimously.
Agenda Bill No. 2003 -091, Special Legal Counsel — Peter Witherspoon (Agreement
No. CO3-20. Councilniember Munson moved and Councilmember Denenny seconded to
authorize the Interim City Manager to execute Attornev - Client Fee Contract No. CO3 -26.
interim Attorney Schwartz said that since his services have been retained by the Public
Facilities District for the Mirabeau Point project, the City needs special counsel to
represent its interests. Peter Witherspoon will represent the City well during the process
relating to ownership issues in .Mirabeau and can also help during bond financing• for this
project. There was brief discussion of fees included in this agreement and whether the fees
are payable from the bond proceeds. The motion carried unanimously.
Agenda Bill No. 2003 -093, Authorize Execution of Bond Counsel Engagement Letter
for Limited General Obligation Bonds, Mirabeau Center: Interim Attorney Schwartz
said that as the City may be asked to participate in issuing bonds for the development of
CenterPlace at Mirabeau Point, it is necessary to appoint bond counsel to represent the
City. Three firms have submitted letters of interest to serve as Spokane Valley bond
counsel for this project.— Lukins & Annis, Preston, Gates & Ellis,'and Foster, Pepper &
Shefelman, and two of the firms have representatives at this meeting.
Michael Ormsby, Preston, Gates & Ellis, said that he had the good fortune to work with the
City as bond counsel for the tax anticipation note. Preston, Gates & Ellis has a great deal
of experience serving public entities and school districts and would appreciate the
opportunity to again serve as bond counsel for this project.
Roy K.oegen, Lukins & Annis, said that his firm has been representing governments in
finance matters for 35 years. He has been involved in discussions for this project since
November representing Spokane County and he thinks that Spokane Valley's interests are
identical to the County's. His firm has the experience to represent the City and he does not
believe that there is any conflict of interest.
Council agreed that there will be no action on this item until after executive session.
City Manager & Staff Reports: Interim Deputy Manager presented a draft information
Services Agreement with Spokane County. The City is still in negotiation on this
agreement that we want to be crafted to assure that we will be able to take advantage of the
technology to integrate all of the hardware, software and systems necessary to provide a
web -based permitting system for the public.
Public Comments: Tony Lazanis, 10625 East Trent, expressed concern about the
ownership of Mirabeau Point, since it appears there may be three or four owners involved.
Council Minutes, March 27, 2003
Approved by Council April . 2003 Page 5 of
DRAFT -
Execu d a Session: Mayor DeV1eming announced that Council will oo into executive
session for approximately 30 miriut .s to discuss legal issues, with action following the
executive session,
'The meeting recessed to executive session at 8:19 p.m. with Council retiring to a
cont:erence Mom ,
The meeting reconvened from executive session at 8:40 p.m.
Councilrnernher Denenriy moved and Councilmcmber Flanigan. seconded that Council
select the f Tr of Preston, Gates & Ellis as bond counsel for the Mirabcau CenterP]ace -
project T.here was brief discussion of the need to have bond counsel that has the most
know[ edge of the project and also the need to have counsel that does not have a
relationship with the County. The motion carried by .majority vote with four aye votes —
Mayor DeVlerni_rxg, :I epu F Mayor Wilhite, Counci].r xembers Denenny and Flani Eau., and
three nay votes — Councilmembers Munson Scbilruncls and Taylor.
Mayhor DeVleming announced that Council will go into executive session for
approximately 20 minutes to discuss personnel issues and no action to be taken a:Fter
executive session.
The meeting recessed to executive session at 8:43 p.m_
The meeting reconvened from executive session at 9:07 p.m.
There being no further business, the meeting adjourned at 9:08 p.m.
ATTEST: APPROVED::
Interim Administrative Assistant Mayor Michael DeVlerning
Council Minutes, March 27, 2003
Approved by CausciI April , 2003 E'Age of
DRAFT
City of Spokane Valley
City Council Minutes
Special Meeting
April 1, 2003
Mayor Michael DeVleming called the special meeting of the Spokane Valley City
Council to order at 6:00 p.m.
Councilmembers present: Mayor Michael Devleming, Deputy Mayor Diana Wilhite,
Councilmembers Dick Denenny, Mike Flanigan, Richard Munson, Gary Schimmels and
Steve Taylor.
Staff present: Interim Manager Lee Walton, Interim Deputy Manager Stan McNutt,
Interim Finance Director Robert Noack, Interim Building Official Robert Ely, Interim
Public Works Director Richard Warren, Interim City Engineer Dick Thiel, and Interim
City Clerk Ruth Muller.
Invocation: Councilmember Munson gave the invocation.
Pledge of Allegiance: Councilmember Taylor lcd the pledge of allegiance.
Introduction of Special Guests and Presentations: Mayor DeVleming proclaimed the
week of April 6 -12, 2003 as "Washington State University /Spokane County Master
Gardneners' Week" and presented the proclamation to representatives of Master
Gardeners who extended an invitation to the mayor and councilmembers to the April 12
open house and 30 anniversary celebration.
Approval of Agenda: Deputy Mayor Wilhite moved and Councilmember Munson
seconded that the agenda be approved. The motion carried unanimously.
Council Reports: Councilmember Munson reported that he spoke to the Spokane
Sunrise Rotary Club, giving an update on our Spokane Valley incorporation and the
members were enthusiastic about the new City.
Deputy Mayor Wilhite reported that the American Red Cross will be conducting a mock
disaster scenario for community participation. Councilmembers concurred that there
should be a committee appointed for development of a disaster plan for Spokane Valley.
Councilmember Schimmels reported that he attended the Public Facilities District
meeting today, and even though there are problems to be solved, there is some progress
towards resolving issues surrounding Mirabeau Point.
Mayor DeVlerning expressed his appreciation and of all councilmembers to the
community for its support during the City's incorporation celebration events.
Council Minutes, April I, 2003
Approved by Council:
1
DRAFT
Agenda Bill No. 2003 -097, Waive Objection to Preston Gates & Ellis engagement by
Spokane Public Facility District as bond counsel: Councilmember Munson moved and
Councilmember Denenny seconded that Spokane Valley Council waive objection to
Preston Gates & Ellis engagement by Spokane Public Facility District as bond counsel.
Kevin Twohig, Executive Director of the Spokane Public Facilities District said that the
District needs a firm that is experienced to represent them for the issuance of bonds.
Twohig summarized the process that the District has followed to make bond counsel
selection, rioting that the bond issues are similar for the District and the City, and that the
District is requesting that Spokane Valley waive objection to the legal firm's Seattle
office representation of the District on this bond issue.
Councilmember Munson said that he cannot support this motion as the City should not
allow an appearance of any conflict on this issue. Councilmember Taylor said that even
though Spokane Valley's interests are directly in line with the County's interests, there is
an issue of ownership. The City has needed to hire special counsel to represent its
interests on this issue because of potential conflict of interest, and he cannot support this
motion. Councilmember Flanigan said that he supported obtaining special counsel for
the City because of potential conflict and cannot support this motion without
contradicting his position that there be no conflicts of interest on this issue.
Councilmember Denenny said that there likely are enough fire walls to protect each
party's interest if the fim's offices are in two different locations. Councilmember
Schimmels said that this is a very complicated and sensitive issue and Spokane Valley
needs its own representation. Deputy Mayor Wilhite said that even though the County
and City interests are the same, Spokane Valley councilmembers have concurred that the
City should have its own counsel.
The motion to waive objection to Preston Gates & Ellis engagement by Spokane Public
Facility District failed with aye votes — 0; and nay votes — 7.
Agenda Bill No. 2003 -096, Amend Master Fee Schedule Resolution: Councilmember
Munson moved and Deputy Mayor Wilhite seconded that Resolution No. 03- 021 -Al
Amending Resolution No. 03 -021. Master Fee Schedule be adopted. Interim Manager
Walton said that Council has directed that the City's fees be the same or lower than the
existing County fees, but we have ascertained during our initial start -up process that there
needs to be some adjustment to the plan check fees and land use fees, as the County
administratively did some adjusting and waiving of these particular fees. Staff
recommends that the fee schedule be amended to more accurately reflect what has been
charged by the County. There was discussion with staff about some of the differences in
fees, the 22% County surcharge, that Spokane Valley will not provide a method for fast
tracking permits, the need to resolve fees for roadway obstruction permits, and
administration fee for handling County files that have been transferred to Spokane
Valley. Council concurred that staff prepare a comparison of fees with Spokane County
and City of Spokane for review at a study session in approximately 30 days.
Jim Farrell, 4110 South Olive Court, said that he was surprised at the dollar value
assigned for construction of a shop building on his property that was much higher than
Council Minutes, April 1, 2003
Approved by Council:
2
DRAFT
the actual cost for building. Mr. Farrell was advised that the value was determined with
use of the County valuation schedule, and these building valuations are based on square
footage value and used for permits and not for property assessed value that is done by the
County Assessor office.
Tony 1 az.ainis, 1048 Trent Avenue, said that there is still confusion about the need to go
to the County for permitting when Spokane Valley has its owvn permit center, Mr.
Lazanis was advised that applicants still need to secure electrical permits and Health
Department porntits :ftoin do ).�7ntown.
The 'notion to adopt Resolution No. 03- 021 -Al carried unanimously.
City Manager and Staff Reports: Interim Manager Walton reported that staff is still
working with the County Health Department, Department of Labor and Industries, and
County 'Utilities to attempt to secure cooperation for permit assistance at the City's
permit center, but do not yet have any agreement with these agencies.
.Public Comments: 'Bill Gothrnann, 1.0010 East 48` Avenue said that the County Health
Department does not have a Spokane Valley representative on its Board and the City
should request that it have a representative position on this Board.
Cary Driskell, 1 f 014 East 1` Avenue, said that he has been sworn in as a member of the
United States Supreme Court, and is the first and only lawyer in Spokane Valley serving
in this capacity.
Annette Retnshard, McMillan Lane, thanks the Council for the vote not to waive the
conflict of interest on bond counsel for the Public Facilities District.
New Business: Catu,ci]»iembers Munson and Taylor reported on proposed state
legislation that would increase the number of seats on a Public Facilities District Board
providing that cities having 15% o f the County population have representation on the
Board- Council concurred that they support this legislation and that the mayor send a
letter from the City requesting passage of this bill.
Adjournment: Councilrember Flanigan rnove.d and Councilrnember Munson seconded
that the meeting adrourn. The motion carried unanimously,
There being no further business, the meeting adjourned at 7 :15 p.m. to Study Session
following a ten-minute. recess.
ATTEST: APPROVED:
Ruth Muller, Interim City Clerk Michael DeVlemitng, Mayor
Council M[nfktes April 1, 2003
Approved by Council:
3
4
City of Spokane Valley
Voucher Summary Report
Batch # Date Amount Month Total
1 12/18/2002 $ 63,890.57
2 12/28/2002 $102,593.98 $ 166,484.55
3 1/14/2003 $84,706.76
4 1/28/2003 $105,554.00 $ 190,260.76
5 2/7/2003 $117,571.02
6 2/21/2003 $198,058.78 $315,629.80
7 3/7/2003 $139,739.71
8 3/21/2003 $135,837.03 $275,576.74
9 4/4/2003 $280,485.13
10 4/18/2003 $153,401.74
11 4/18/2003 $153,305.98 $ 587,192.85
12 5/2/2003 $289,781.60 $289,781.60
Total $ 1,824,926.30 $1,824,926.30
FOR THE ITEMS INDICATED BELOW:
awe' M pkys i
4/18/2003
4/1 "t /.;i '11
5/2/2003
5 /2/2003
5/2/2003
5/2/2001
5/2/2003
5;2:21`!.
5/2/200.1
5/2/2003
26
20!
$ 16,998.64
$111,1985(
i1,257.52
34
�1t7r.1)1
5116,476.47
52627
$(1:19 95
?ti'., 11
5 1;1
1111
110
$1,32'
51930
APPROVED - FINANCE COMMITTEE
$56,387.11 Prot tertian Company
RICHARD MUNSON
Appleway Chevrolet
Prnthrnan Company
CLAIM VOUCHER LISTING
CITY OF SPOKANE VALLEY, WASHINGTON 99206
Nextel C I :nunicatuens
c ontrai t Resource Croup
Resource Computing
Dell !Marketing
Phones Plus
Players & Spectate :rs
Norl;It
I'urrlect L.;•g,�,.;
Petrcxard 5vsterns
iVasitington City�County 2Sgmt Assoc.
N; tll.wca \lailirg
IC \1A Retirement l rust
L15 \tic r.. Pi
Fank;,'s
$45.00 'Spokane Lilac Festival
DIANA WILHITE
Claim Voucher Listing - 5 -02.03
City Mgr. & Dept. I lead search fees
2003 Chevrolet Malibu
Consulting fees for pay period ending •1(25/03
Cellular line service for (6) lines & equip. costs
Office hunilt:re ana installatinn labor
Council Meeting 5/6/2003
Network hardware, tech assist & desktop PC assist
Notebook computers (7)
PBX equipment, installation & asst. labor
0.1 candidate rvCeptlfl11 tf)ilc1
(_tllicc table & (hairs
Vehicle .decals & tailor
`:'elude fuel
2(103 ' vVC\1A membership for CM
Poctage to activate postage ;peter
f portion of 401a accrunt (I'S sub)
Desktop PC & flat panel monitor
11 1 crnpi,s
Luncheon tickets
4
KbEPARTMENT
Total this page: $251553.26
Page
FOR THE ITEMS INDICATED BELOW:
uL/n11Y1 V tJV VI IL-IN L-101100.1
CITY OF SPOKANE VALLEY, WASHINGTON 99206
Council Meeting 5/6/2003
5/2/2003
5/2/2003
5/2/2003
5/2/2003
MBgW
$150 00
APA - Inland Empire Section
HRS USA
Modem Office Equipment
Pitney Bowes
CompUSA
Conference registration
Mit ruwaci•
1 ypewriter, refurbished
C• : �' m•e, I inr rcnta:
I'DA cradle
Legal fees
Employment display ads (2)
I.t1.gal fees
4:'nrksh 1i registra:i ies (2i
Employment display ad
Clerical skills testing kit
Employee lab testing
' '1EN;T'
5/2/'2011:3
5.
2011 t
APPROVED - FINANCE COMMITTEE f
RICHARD MUNSON
7,
$140 52
5248 63
$447 53
$ 54 04
$2.1907.`2 Work.land 3 VIi" lerspocn P L.L C.
$385.00
5' ' •458
S120 00
$95 00
$336 75
$192.00
$?50.00
$750.00
565 51
$131 5D
5855 16
$1,693.33
Jobs Available
Vv thersnoon, Kelley Davenport & Too'e
WI' OA
Journal of Business
I PMA -HR
Occupational Medicine Associates
D r:k Denenny
Diana Wdnite
Staples Crezot Plan
/Vest Coast Paper
Signs Now
Inland Pacific Stamp
DIANA WILHITE
tr avel allowance expense
aVel al:.: >waiceeN ene
Office supplies
raper prodttcl
i :rgt•,il�; `ig:i
Label for Bldg. Dept.
STEVE T9 I OR
Claim Voucher Listing - 5 - 02 - 03
Total this pip.
Page 2
FOR THE ITEMS INDICATED BELOW:
S/2/2003
5/2/2003
go $
309
�10
a!I
c/3
Sr7
sig
$12,000.00
$37.67
$1,552.47
$2.296.65
$321 70
$2011.110
$74.90
$32.15
$871.69
$524.25
$184.21
511'1.61
S2; 62
C,l .14
APPROVED - FINANCE COMMITTEE
RIO LARD MUNSON
S./ v 111,1 v'. Vl 11....1 \ 1.. 1V 1 11 \V
• CITY OF SPOKANE VALLEY, WASHINGTON 99206
_ 1 .il:... .�.''1 -. :� 5. .A+►>r4ri.��i:J�t_ =. i�� /.I��.firl r.�.._�Q ..+,..
Dave Mercier
Inlan.1 Power
Creative Business
ss
1?avill Ntercirr
Unisnurct ,\ r..1w1;iN
LcPuh1
American Linen
Sue Larson
MCPC
Corporate F'rress
Royal, Rusinc's Systems
Fanners and \ter / :,anLs 11an�
?1 LI ffi1d Bu sin css Pr; i'. :et_s
1-`Ihcc I_?12r•..1
Contract relocation provision
Power charges for Sullivan nver ro.ssing
DIANA WILHITE STEVE TA # •R
Claim Voucher Listing - 5-02-03
1. ?ffice nameplates. letterhead & envclures, bus cards
r'S1 inter iPSV rave] ,Sc Pert 11d. Pecnlitmenl exr.
1 1 rarer
iN'ehsite hosting & nlam!enance for 1/2171
Floor mat service
Reimbursement for meeting provisions
t )ffi1 - f' S(1rr]Ies
slttice supplies
i iintertancr charges
Mastercard payment NI. L)eVleming. hotel 10nl }fink
FI :iI'lnycc I he >tn 11
?Ills stl1 ius
Council Meeting 5/612003
Total this page: $18,940.36
GRAND TOTAL E289,781 60
Page 3
10:34 AM
05J02'03
The City of Spokane Valley
Payroll Summary
May 5, 2003
TOTAL
Hours May 5, 03
Employee Wages, Taxes and Adjustment
Grass Pay
Council Salary 120.00
Mayor Salary 20.00
Hourly wages 9 6.54
Rag Hriy OT 3,75
Regular Hourly 460.50
Total Gross Pay
Deductions from Gross Pay
401a - Employee - 572 -18
457 - 125,00
PERS 2 - Employee - 49 - 06
PERS 3 - Employee -84.09
2,400.00
500,00
1,970.00
92,21
9,1 36,64
Total Deductions from Gras Pay - 830 -32
Adjusted Gross Pay 13,268.4g
Taxes Withheld
Fadoral Withholding - 1,002.00
Medicare Employee - 204.45
Social Security Employee -301.94
Total Taxes Withheld - '1.508.39
Deductions tram Net Pay
Labor 8 Industries - EE -0803 -70.90
Labor 8 Endusiries - EE -5305 -19.57
Medical -90.61
Total Deductions from Net Pay - 181.3-6
Nat Pay 11,578.72
Employer Taxes and Contributions
Medicare Company 204,48
Soc ial Security Company 301.94
401a - City contribution 672.18
Labor & Industries -ER - 0903 226.31
Labor 8 Industries -ER - 5305 35 -E6
PERS 2 - City contribution 99 -
PERS 3 - City contribution 22 -20
WA • 5mploymant Admin. Fund - 0.00
TotaJ Emptoyer Taxes and Contributions 1,462.36
Pogo 3
City of Spokane Valley
.REQUEST FOR COUNCIL ACTION
Agenda Bill No.
DATE ACTION IS
REQUESTED: 5 -13 -03 Coordination Manual
APPROVED FOR
COUNCIL PACKET:
TITLE: Governance TYPE OF ACTION:
ATTACHMENTS: Entire
manual
Ordinance
Resolutions
03 -027 & 03 -028
C Manager Ordinance Motion
Dept. Head Other
SUBMITTED BY: Councilmembers Denenny and Flanigan, Mayor DeVleming, City Manager Mercier
and Deputy City Manager McNutt
RECOMMENDATION: Approve the Governance Coordination Manual (a package of motions and
resolutions) as part of the main consent agenda motion. (Item F)
DISCUSSION; The end - product legislation of a 4 month process involving Council, staff and a number
of public study sessions. Upon approval, a final layout proofing for publication and binding will be
made. Copies for distribution to Council, Staff, Boards and Commissions, the Press, MRSC, AWC and
other selected agencies will be fully bound. Additional copies for the public can he reduced in size and
stapled.
ALTERNATIVES: No action
FISCAL IMPACT: Minimal. Cost of copying, materials and bindings.
, Report template Deputy City Manager to City Council
City of Spokane Valley WA
Date: 5 -9 -03
To: City Council
From: Deputy City Manager
Subject: Governance Manual :Final Actions
Attached in your packets is the final draft of the manual for adoption.
All of the changes made in the last discussion have been made. The
manual's adoption will encompasses a number of simultaneous motions
and 2 Resolutions.
The Manual and its motion to adopt is placed on the consent agenda.
The only change added is the highlighted area on page 32. The
Planning Commission has terms which are provided by law, so the text
must reflect that.
I appreciate the patience of the Council and the hard work of the
Governance Committee. You have undertaken and completed this
comprehensive work in spite of the near saturation challenge of
incorporation.
1
RESOLUTION NO. 03 -027
S"`
Valley
GENERAL POLICY RESOLUTION OF CORE BELIEFS
A RESOLUTION OF THE NEW CITY OF SPOKANE VALLEY ESTABLISHING A
GENERAL POLICY RESOLUTION EMANATING FROM THE CORE BELIEFS OF
THE CITY COUNCIL AND COMMUNITY AND SETTING FORTH DUTIES OF BOTH
ELECTED AND APPOINTED OFFICIALS OF THE CITY TO HELP GUIDE
LEGISLATIVE AND EXECUTIVE DECISIONS TOWARD EFFECTIVE,
RESPONSIVE, AND OPEN GOVERNMENT
WHEREAS, the City Council of the City of Spokane Valley, as the elective legislative
body, is charged with promulgating Ordinances and Resolutions which become the law of the
city; and
WHEREAS, such Ordinances and Resolutions must provide enforceable provisions
subordinate to, and in harmony with, all other applicable federal and state statutes and
regulations; and
WHEREAS, the City Council desires to provide a clear set of general policy guidelines
for the conduct of city government;
NOW, THEREFORE, the City Council of the City of Spokane Valley does hereby
affirm and resolve that the following core beliefs shall serve as guidelines for the conduct of
affairs by all branches of Spokane Valley City Government.
Section 1. We believe that Spokane Valley should be a visionary city encouraging its
citizens and their government to look to the future beyond the present generation
and to bring such ideas to public discussion and to enhance a sense of community
identity.
Section 2. We believe that the elected body decision making is the only lawful and effective
way to conduct the public's legislative business and that careful observance of a
clear set of Governance Coordination rules of procedure can best enhance public
participation and decision making.
Section 3. We believe in the City Council as policy leaders of the City. One or more City
Council members are encouraged to take the lead, where practical, in sponsoring
Ordinances or Resolutions excepting quasi- judicial or other public hearings and
the statutory duties of the City Manager as set forth in RCW 35A.13.020.
48
Governance Coordination Manual Adopted May 13 2003
Section 4.
Section 5.
Section 6.
Spokdn
40 ,00Wley
We believe in hearing the public view. We affirm that members of the public
should be encouraged to speak and be heard through reasonable rules of
procedure when the public business is being considered thus giving elected
officials the broadest perspectives from which to make decisions.
We believe that the City of Spokane Valley's governance should be known as
"user friendly ", and that governance practices and general operations should
consider how citizens will be served in the most responsive, effective and
courteous manner.
We believe that the economic and commercial job base of the community should
be preserved and encouraged to grow as an alternative to increasing property
taxes. We believe it imperative to have an expanded and diverse economic base,
Section 7. We solicit the City Manager's support in conducting the affairs of the city with
due regard for:
(a)
(b) Providing the City Council and public reasonable advance notice when
issues are to be brought forward for discussion.
(c) Establishing and maintaining a formal city -wide customer service program
with emphasis on timely response, a user - friendly atmosphere, and an
attitude of facilitation and accommodation within the bounds of
responsibility, integrity, and financial capability of the city, including
organizational and job description documents while pursuing "best
practices" in customer service.
(d) Seeking creative ways to contain or impede the rising cost of
governmental services, including examination of' private sector
alternatives in lieu of governmentally provided services.
(e)
Promoting mutual respect between the Citizens, City staff and the City
Council by creating the organizational team work necessary for effective,
responsive and open government.
Providing a data base of future projects and dreams for the new City of
Spokane Valley so that good ideas from its citizens and leaders are not lost
and the status of projects can be readily determined.
49
Governance Coordination Manual Adopted May 13' 2003
Spokane
j Valley
Passed and approved by the City Council of the City of Spokane Valley at a regular meeting
on May 13th, 2003.
Mayor
Attest: Approved as to form:
City Clerk City Attorney
50
Governance Coordination Manual Adopted May 13 2003
RESOLUTION NO. 03-028
Spkan ti
• ey
A RESOLUTION OF THE CITY OF SPOKANE VALLEY WASHINGTON, SETTING
RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS, PUBLIC HEARINGS,
LEGISLATIVE PROCESS AND PUBLIC COMMENTS OR COMPLAINTS
WHEREAS, the City Council desires that all Council meetings be open and
responsive to the public; and
WHEREAS, such meetings should be carried out with efficiency and uniformity in
the manner of Council and public participation; and
WHEREAS, written rules of procedures best assure an atmosphere conducive to said
efficiency and uniformity and that no member of the Council or public need be embarrassed
in the exercise of his/her right of free expression,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SPOKANE
VALLEY DOES RESOLVE AS FOLLOWS:
SECTION 1. There is hereby adopted by reference, CITY of SPOKANE VALLEY
GOVERNANCE COORDINATION MANUAL dated May 13, 2003, and attached
hereto as Exhibit "A ".
ADOPTED by the City Council of the City of Spoksne Valley,Washington at the regular
meeting of the City Council on the 13th day of May, 2003.
Mayor
Attest: Approved as to form:
CityClerk City Attorney
Governance Coordination Manual Adopted May 13 2003
Spokane
.
Governance Coordination
Manual
Resolution No. 03 -028
A Comprehensive Collection of Meeting Rules,
Coordination Procedures, Administrative Public
Hearing Procedures, and Applicable References from
the Revised Code of Washington
Adopted May 13, 2003
ti
lky
To the Spokane Valley Cite Council:
Resident voters cast their ballots in favor of incorporation of the new City of Spokane Volley
under the Council - Manager form of government, effective Ala rch 31, 2003. Following their
election to office, the Interim City Council or Spokane Valley adopted initial Rules of
Prot:etlore to provide civil structure to their proceedings on behalf of the local citizenry.
Time now allows for the refinement and improvement of those initial rules of self -
governance. In composing this "second generation" Governance Coonllnallon Manual, we
considered the difficulty citizens and elected officials might encounter in learning how to
effectively participate in the process of local govenunent policy making and in interacting
with each other in a civil fashion as we move forward. We recognized that the
responsibilities of governing will require Ihot we develop n workable plan for dcallug
effectively with (Ile complexities of the haws, pules and regulations we roust observe while
trying to preserve the puhlic's health, surely and welfare. Our researched revealed that
many proven slnudarsls and practices exist providing reasonable guidance on how to conduct
representative government. Unfortunately, those good examples are scattered in a n umbe r
of resources and references.
The Governance Coordination Alnnunl, whkh comes before you in the form of This
Resolution nod Its altuchetl exhibits, represents our hest efforts at incorporating helpful
standards and practices into n single document for ease of reference by the entire
community. It Is a comp relict's i.e collection of meeting rules, esiunlinniiun procedures.
administrative references, committee guidelines and public hearing procedures. Included
also are relevant sections of the Revised Code of 1Vashinglun Thal relate to the Council-
Manager Platt for local government, City Council policies flint guide public participation,
along with several related appendices.
We believe that this manual can be a valuable resource for Spokane Valley citizens, the City
Council and the administrative branch as wc continue to work together for Ilse most effective
and effie.ienl local government wc can operate.
Not surprisingly, the good attorney's we rely on for legal guidance want everyone to know
that these rules are not Intended to he construed to invalidate any action of the City Council
which is otherwise in compliance with applicable law.
Our rerommendnlion is that the members of the City Council and the Administration be
familiar with the contents of this manual and keep it close nt band.
Respectfully submilted:
Mike UeVleming !lick Uenenny Mike Flanlgnn David Mercier Sinn McNutt
Mayor Coureilmember Councihmemler City Manager Uep.City Mgr.
Guvera,,aen Conatlinnliun �,xl nand Atlopted Alne I3' 21103 Cm•eruiure C1 e,I5lndun Manual Ad0pled 01n)• 13" 1003
, P .
RESOLUTION NO. 03-028
A RESOLUTION OF THE CITY OF SPOKANE VALLEY WASHINGTON, SETTING
RULES OF PROCEDURE FOR CITY COUNCIL, MEETINGS, P1-InLIC IIEARINCS,
LEGISLATIVE PROCESS AND PUIILIC COIIIMEN'rS OR COMPLAINTS
\NIIEREAS, the City Council desires that all Council meetings he open and
responsive to the public; and
WIIEREAS, such meetings should be carried owl with efficiency and uniformity in
the manner of Council and puhlic participation; and
WHEREAS, written rules of procedures hest assure nn atmosphere conducive to said
efficiency and uniformity and that no member of the Council or public neetl be embarrassed
in the exercise of his/her right of free expression,
NOW, TIIF.REFORE, Till? Crl'Y COUNCIL OF TIIE CITY OF SPOKANE
VALLEY DOES RESOLVE AS FOLLOWS:
SECTION 1. There is hereby adopted by reference, CITY of SPOKANE VALLEY
GOVERNANCE COORDINATION MANUAL doled May 13, 2003, and attached
hereto as Exhibit "A '.
ADOPTED by the. City Council of the City of Spoksne Va11ey,Washington at the regular
'netting of the City Council on the 13th day of May, 2003.
Governance Coordination Manual Adopted 11 ay 13' 21103
1 ?xhihit A Contents
A R'rICLI; 1 - COUNCIL.Mc rINCs
TABLE OF CONTENTS
1.1.1 Council Meetings - Time and Location _._... ................... .......,....,.._......._..._..1
1.1.2 Council Meetings • Open to the Public . ..................... .._.._.._._..._......._..._...1
1.2 1]ecrim of Officers ,,,,,,, ,, ,,,.,...,.......- ..... _ . . . . . .._. . _.._ . ._..._ _ 1
1 Presiding Orncer .._.._...._..._.._.__..._.._..._.._..._..._.._._..._.._.._.__..._. .._.........._.._.._....... -... , 2
1.4 Quonnn ....__.._.
1,5 Attendance, Rxeusod Absences ._..._..._.._........_...._..._.._......._.._..._ ............ ._...............,......,....., .,., 2
1.6 Special Council Moe1in, gs....._..._.._...._.__..._...»........_...................,.,,, ............... .................._...._ 2
1.7 Council Materiel .._.._...._...._..._..._..._.............,,,,,,,,,,,,,,,,,,,,,,,,,, o.,...,,..,,,.......... .........._...._.._...._..._ J
1.8 Council Pockets ., , , , . ... . . ,... . . _ _ .. _ _ . ._ _ 2
1.9 Council Meeting Agenda J Consent Agendn ,........,.........._..._..._..._..._...._..._.._. ._.._......_.__........_..._ 7
1.10 Sooty Srssiom and Wutkahups._..._..— 4
1.11 Telephone Tree 5
1.12 'ThrecTouch ptinciple"._...._.._..._..._.____ ................_................, - ..............._.._..._..._..3
1.13 City Mar.;ger _.._.._......_..___...._..._.5
1.14 City Clerk • Minutes - Public Information Access _.._._..._.._..........._ 6
1.15 City Staff - Anendmee as meetings ._...._.._.._..._..._........ _.._.......... _ .................... _.. ......... _.._......... _ 6
ARTICLE 2 - DUTIES ANI3 PHI VI LEG'S OF MI MBERS 6
iv
2.1 R. tspedandDccatuat_...._.........._.._ _.. ._.._.._............ ..,.,.,..... .,....,........._.._....._.._.6
2.1.0 Forms of Address ........... ...._..........._........_.._.7
2.2 Suiting Arrangement _.._..._..._..._........_.._. ......-..- ..._..._...._......_.
23 Dissents rind PrmeAS. _..._.._..._...-°-..._.._. __.._.._......._..._....._.._.7
2,4 Filling Council Vacancacs............_.._ _.._..._..._...._.._ .._._......_ ................... ........ ._...._.....7
ARTICLE 3 • COUNCIL PROCEDURES .......,....... -.....
3.1 Roles of Order
,,.,.., ,,,...,........_...._..._...__. .._.._..._..._........_..._..._ 7
3,2 Marian : .. . ... ....................._...._....._..._.._.._...._..._.._..._..._...._.._..._.._.........,. ...,,,.,,.,,,...,,..,,,...,...7
3,3 Order of Rosiness ......._...._...._...._..__...._..._..._..._..._......._.._._......._..._..........,, ,,....,,.,,.e,....._........_.8
3.4 Adjounnnun Due to Eruct 8cncy or Disruption ..._..._. 10
Mayor
3.5 Permission Required to Address the Council ....... _..10
3.6 Voting end Tele/video conf renting ................ a....................._.._.._..._.._..._.... _..._.._..._......._.._........ 10
3.7 Enacted Ordinasrea, Resolutions and Motions 12
3,8 Ordinances . . . . ...._........._..._..._ ................._. ._..._..._......._.._......._..._.... _ . ... ..... ...,,,.
Attest: Approved as to form: 3,9 Resohuions.._.._......_..._...._..._...._...._.._.._..._..._........_.._.._.._....._..,..,.,... ., 13
3,10 Reconsideration , .,....,,......._..._...._._........._.._..._.._........_.._.._..._.._. .._..._...._.._.._.._._......_.
3.11 Legislative Process, Ikeppntian. Introduction ucd Plow of Ordinances, Resolutions and Mnsions,,,14
3 .12 Complaints and Sltggcstions to Courril ........._.....,,..,...,,...,.,. ........................ ..............._.._.._...._ 14
3.13 Ptotogteylq Motion Pictures, Video Tape - Permission Required for Artificial Illuninatioa_ 14
CityClerk City Attorney 3.14 Audio Ranrdings of Meetings
Garernante Coordinatloo llama/
Adopted May 13' 2003
.7
ARTICLE 4 _ COMMITTEES, BOARDS & COMMISSIONS..._.._..
ARTICLE 5 - RELATIONS WITtl CITY MANAGER & ADMINISTRATION .._..._..._ ...— .._..._.._...._...._... -.16
AR'T'ICLE 6 - PUBLIC IIEARING PROCEDURES—
ARTICLE 7 - USE OF RULES
Exhilrlls and Martin—toils:
Exhibit A•1
Exhibit A -2
Exhibit A -3
Exhibit A•4
Exhibit A -5
Exhibit A -6t 1)
Exhibit A•6l2)
Exhibit A.7
E.ahibit A•$
Exhibit A•9
'TABLE OE C0N1'Er\l'S, Continued
6.1 Appearance of Fairness Doctrine
6.2 Actions for a Public Iteztirtg
j Mil ley
4,1 Ctrrnrnihlcca ......................_...._...._..._...._....._.._.. ..._....._....._...._....._.._. I5
4,2 Ct Relations with Dowdy, Corrnnisaar, and Council Citizen Advisory Bodies 15
5.1 Rule of the City Mmrrger_..._..._.
5,2 Admininrmivc Interference by Cx mtreilnrrnnbcrs_ ............._.................._..._...._. ..._...._....- ...._...._..._.16
5 Informal Cuunnrunicztiucra 13ncouriged..._....._..._ _ ............._...._..._.... _..._......
5.3 Administrative Complaints Made Directly to Individual Coancilmenbem,. ,.,,..,,,,.,,,,.,,,,.,,,,,,,,,, ,,, „17
5.4 Admirtistr alive Complaints - "Best Practice" _ .._. 17
18
20
7.1 Purpose ..._...._..._..._........_... ........... .... „,...,...,,,,..,...,......._........._ ...._..._........._..._..._..
7 .2 Uac.._..._.._..._..._...._..._........_.._..._ _.. ....... .......... .................._........._ ..._............._...._..._..27
7.3 Public Use or Reliance Not Intended _........_........_....._..._... _....- -.._...-- .---- --- -- _ -..27
Telephone Tr ee Dlrtrnn._ .._...._....._... _..........�........,...�..v..m .. ...,.....- ...«...�...�...�...36
Telephone Tree for Council / Manager Chart m..e..�..- ...�..�........29
Pnrlin menh.ry Procedure al n Clsme .._ ...._. ............... .................,..,........JO
Cnm ntiltee Struchu• mud R zeta.........,... . -32
Task Force/Ewa [Ind rMeetinQg General Plodd. -, ...e.. ,,,..,,. ................ .............JS
11 ullt- Agency Coorvlhr ado. Task force 11odel,,...._..... ..._..._..�..._..._..._..._..JO
Cider. 's 'Task Vince General. lode) Chart .37
Revised Colo of Wash in Ono, 35A.1J, Council/Manager Plan ...._......_..._...— ..._...J8
General I'oliry W3utntiuo of Cure Beliefs, ...... 4E
Governance Coordinnl ion Manual Adopted May IJ 20113
Exhibit A — City Council Rules of Procedure
ARTICLE 1 - COUNCIL AIEETINCS
1.1.1 Council llccting - Time and Location. All regular meetings of the City Council shall .
be held at the times and locations specified by applicable ordinances and resolutions of
the Council.
1.1.2 Council Meetings - Open to the Public. All meetings of the City Council and of
committees thereof shall be open to the public, except as provided for in RCW 42.30.1 10
or RCW 42.30.140.
1.2 Election of Officers. Procedures for electing officers arc as follows:
(a)
(b) The election fur Mayor shall be conducted by the City Clerk. The City Clerk shall
call fat nomination. Each member of the City Council shall be permitted to
nomitutte one (1) person. and nomination shall not require a second. A nominee
who wishes to decline the nomination shall so state at this time. Nominations are
then closed. The election for Deputy Mayor shall be eoniiucled by the Mayor and
nominations shall be made in the manner previously described for the election of
the Mayor.
(c)
* *ruse
13ierutially, at the fitst meeting of the new Council, the members thereof shall
choose a presiding officer font tlleit number who shall have the title of Mayor. In
addition to the puwets confuted upon him/her as Mayor. he /she shall continue to
have all the rights, privileges and immunities of a member of the Council. If a
permanent vacancy occurs in the office of Mayor, the members of the Council at
their next regular meeting shall select a ,Mayor from their number for the
unexpired tens_ Hollowing the election of the Mayor, there shall be an election for
it Deputy Mayor. The lens of the Deputy Mayor shall run concurrently with that
of the Mayor. (RCW 35A. (3.030)
Except when there is only one (I) nominee, election shall be by written ballul.
Each ballot shall contain the name of the Coultciluternber witu cast il. The City
Clerk shall publicly announce the results of the election. 'I'heleafer, the City
Clerk shall record the individual votes by cuuncilmernbers in the minutes of the
meeting.
(d) In the event the Cotmcil is unable to agree on a Mayor by majority vote of
nrnmbels present. the Office of Mayor shall be temporarily filled by an Acting
Mayor. 'ties shall be resolved in a contest by chance. The office of Acting
Mayor shall be tilled by the Cauncilrnember who .lust previously served as
Deputy Mayor, or if such person is not a member of the Council, the
Councilmember with the next highest seniority. The Acting Mayor and Acting
1
Governance Coordination Manual Adopted May 13 2833
1.3 Presiding, Officer. The Mayor shall preside at meetings of the Council and be recognized
as the head of the City for all ceremonial purposes. The Mayor shall have no regular
administrative or executive duties. In cure of the Mayors absence or temporary disability,
the DcputyMuyor shall act as Mayor daring the continuance of the absence. In case of the
absence or temporary inability of the Mayer and Deputy Mayor, an acting Mayor Pro
Tempore selected by members of the Council shall act as Mayor during the continuance
of the absences. The Mayor, Deputy Mayor (in the Mayor's absence) or Mayor Pro Tem
are referred to as "Presiding Offccr" from time -to -time in these Roles of Procedure,
1.4 Quorum. At all meetings of the Council, a majority of the Councilmemhcrs who fold
office, shall constitute a quorum for the transaction of husiness, A lesser number may
adjourn from time - to-time, provided that written notice of said adjournment he posted on
the exterior Council Chamber doors per RCW 42.30.090. Council meetings adjourned
under the previous provision shall be considered regular meetings for all purposes.
(RCW 3SA.13.170,35A-12.I 0)
1.5 Attendance, Rrcttsel Absences. RCW 35A-12.060 provides that a Councilmemher shall
forfeit his/her office by failing to attend three consecutive regular meetings of the
Council without being excused by the Council. Members of the Cotntcil may be so
excused by complying with this section. The member shall contact the Presiding Officer,
City Clerk, or City Manager prior to the meeting and state the reason for his/her inability
to attend the meeting. If the member is unable to contact the Presiding Officer, the
member shall contact the City Manager or City Clerk, who shall convey the message to
the Presiding Officer, Following roll call, the Presiding Officer shall inform the Council
of the member's absence, state the reason for such absence. and inquire if there is a
motion 10 exCUSe the member. This motion shall be nondehatable. Upon passage of such
motion by a majority of members present, the absent member shall he considered excused
and the City Clerk will make an appropriate notation in the minutes.
1.6 Special Council /Meetings. Procedures for setting a special meeting are as follows:
(0)
Deputy Mayor shall continue in office and exercise such authority as is described
in RCW 35A.13 until the members of the Council agree on a Mayor, at which
lime the :tile of Acting Mayor and Acting Deputy Mayor shell cease and
Iemrirune.
A special meeting may he called by the Mayor or any three (3) members of the
Cmmeil, (RCW 35A.13.170, 35A.12.110)
(b) Notice of the special meeting shall be prepared in writing by the City Clerk. The
notice shall contain the following information about the meeting: time, place, and
business to he transacted. The notice form shall he approved by the City Attorney.
(c) The notice shall be delivered by regular or electronic mail or personally to the
residence of each Councilntenther, the City Manager, and the business office of
each local newspaper, radio and television station which has on file a written
Covereeees Conrdinstion Mimuul Adopted Tiny 13' 2003
request for notice of special meetings. The notice must he delivered at least
twenty-four (24) hours prior to the meeting
(d) The notices provided in this section may he dispensed within the circumstances
provided by RCW 42.30.0110, that is (1) As to any member who, at or prior to the
time the meeting convenes. files with the City Clerk a written waiver of notice,
(2) As to any member who was actually present at the meeting at the time it
convenes, and (3) 1n the event a special meeting is called to deal with an
emergency involving injury or damage to persons or property or the likelihood of
such injury or damage, when time requirements of such notice would make notice
impractical and increase the likelihood of such injury or damage; or as otltenvise
provided by law.
1.7 Council Material Councilmembers and affected staff should read the agenda material
and ask clarification questions prior to the Council meeting, when possible.
1.8 Council Packets. Councihmentbers shall personally pick up their agenda packets from
the individual mailboxes, provided by the City Clerk, unless otherwise arranged by the
member or further directed by Council.
1.9 Council Meeting Agenda 1 Consent Agenda. The City Clerk, under the direction of the
City Manager in consultation with the Presiding Officer, shall arrange a list of proposed
matters according to the order of business and prepare an agenda for the Council. After
the propaased agenda has been reviewed and approved by the Mayor, The Presiding
Officer shall have the option of deleting any item from such agenda until Ilse next regular
Council meeting when the full council shall vote on whether to introduce the item on the
agenda of for n subsequent Council meeting, A copy of the agenda and supporting
materials shall be prepared for Councilmembers, the City Manager. and the media who
have filed a notification request, on or before close of business on a Friday proceeding a
Tuesday regular Council meeting, or at the close of business at least 24 hours pracceding
a special Council meeting. Any revised agenda theraficr distributed shall contain the dale,
time and author of the revision. Distribution of the agenda to Couneilrnernbers shall be as
directed by Council and may be by mail boxes in City Hall, Fax, I. -mail or personal
delivery when requested.
Requests for presentations to be scheduled on the formal agenda imply that the
presentation is the official business of the City. Playing of video tapes shall he
pre- screened by the Presiding Officer or designee who shall rule on the appropriateness
of the video tape.
The Presiding Officer, three (3) Councilmembers, a majority of the Councilmemhers
present, or the City Manager may introduce a new item to the agenda at a meeting.
(a) The City Manager, in consultation with the Presiding Officer. shall place natters
on the consent agenda which: (1) have been previously discussed by the Council;
or (2) based on the information delivered to members of the Council by
3
Governance Courdian Manual Adored 31uy 13° 2003
r��
j ��
administration can be reviewed by a Cuuncihnember without further explanation;
(3) arc so routine, technical of 'housekeeping" in nature that passage without
discussion is likely; or (4) otherwise deemed in the best interest of the City.
(b) The Cily Clerk shall read the consent agenda actions, including the titles of any
ordinances ur 1esoltniims contained therein, unless waived by notion of the
Council.
(c)
The proper Council motion on the consent agenda is as fellows: "I move adoption
of the consent agenda ". This muliun shall be non - debatable and will have the
effect of moving to adopt all item on the Consent Agenda. Since adoption of any
item on the consent agenda implies unanimous consent, any member or the
Council shall have the right to remove any item flora the consent agenda.
Therefore, prior to the vote in the motion to adopt the consent agenda, the
Presiding Officer shall inquire if arty Cuurtcilntentber wishes an item to be
withdrawn from the consent agenda. If any mutter is withdrawn, the Presiding
Officer shall place the item at an appropriate place on the agenda for the current
or a future meeting.
1.10 Study Sessions and Workshops. Regular or Special Council meetings. or portions
thereuf, may be designated as Study Sessions by the Presiding Officer. Study Sessions
need have no formal agenda, except when required fur special meetings under RCW
42.30.050. and may be conducted informally so lung as such informality is not in conflict
with these rules. The purpose of Study Session discussions is to allow Councilmcnthers
to be made aware of impending business and allow informal discussion of issues that
might be acted on an 41 future 'meeting The purpose of Workshops is to allow
Councihnembers to du concentrated preliminary work with adnninistmticn on single
subjects but time consuming. cotnplex matters (i.c., budget, complex legislation or
reports, etc.). %'orkshops and Study Sessions shall be In a less formal setting. but
shall not discourage public. observation. Public. comment is not allowed at study sessions
although the Council may request participation in the saute manner as a regular Council
meeting, The City Clerk, under the direction of the City Manager, shall strange a Council
study session air wt rkshop worksheet for the meeting The worksheet shall, for each
item, contain the discussion subject, the discussion leruler, the activity and the
discussion Roal, After the proposed worksheet has been approved by the Presiding
Officer, a copy shall be prepared fur Cuumilmembers, the City Manager, and the press,
on or before 4 :30 p.m., one (1) day before the Council study session or workshop.
/hrrinR the Council stud(v session or workshop, the discussion leader should:
(a)
(b)
(c)
Introduce the subject and give background information;
identify the discussion goal;
Act as facilitator to kcep the discussion focused toward the goal; and
4
Governance Coordination Manuel Molded May 13 2003
SON IniGi
(4) Alert the Presiding Officer when it is appropriate to call for a consensus, motion
or official direction of the Conceal.
The Presiding Officer retains the option of assuming the function olrtile discussion larder
at any time in order to kcep the discussion properly focused.
1.11 Telephone Tree. Occasionally there are very important or enteagency happenings in the
community where members of the Council should receive briefings as quickly as
possible. A City Council telephone tree system has been adopted by Council motion and
is attached ns Exhibit A -I & A -2.
1.12 "'flume Touch Principle ". Decision makers and citizens at all levels of the City should
have adegwae time to thoughtfully consider the issues prior to final decisions. 11 is the
intent of the Coon dl that the Council and Administration shall abide by. the "Th ree
touch principle "whenever possible. The following procedural guidelines are designed
to avoid "surprises" to lac City Council, Citizens and Administnnive petauntel.
Any request for proposal for adopting or changing public policy, Ordinances.
Resolutions or City Council Diteelives which will require a decision of the City
Council, or Administration should "touch" (oral, written or any combination
thereof) the Decision makers three separate Times. Masi- judicial Hunters and
any subject discussed in executive sessions are excluded from application of the
"Three Touch Principle,"
It is recognized that Ile hands of decision makers should not be tied
unnecessarily. Unexpected circumstances may arise (especially dining new city
incorporation etTorts) wherein obscrvanoe of the "Three 'Pouch Principle' is
impaacticle. However, when unusual circumstances arise which justify a "first
discussion" decision, the persons requesting the expedited decision should also
explain the timing circumstances. This Principle escludes stuff reports and
other general communications not requiring a Council decision,
1.13 Cily Manager. The City Manager, as the chief executive officer and head of the
administrative branch of city government, or hictherdesignee, shall attend all meetings of
tine City Council. unless excused by the Prcsiding Officer or Council, The City Manager
shall be responsible to the Council fur the proper administration of all affairs of the City.
The City Manager shall recommend for adoption by the Council such measures as heishc
'nay deem necessary or expedient; prepare and submit to the Council such reports as may
be required by the body or as the City Manager deems it advisable to submit; kcep the
Council fully advised as to the business of the City; and shall take unit in the Council's
discussitm on all matters concerning the welfare of the City. In the event that the City
Manager is unable to attend a Council meeting, the City Manager shall appoint a key staff
member to attend the meeting 115 the representative of City administration. RCW
35A.13.0g0.
5
Governante Coordination NInnunl Adoptnt Slay 13' 2003
1.14 City Clerk - Minutes - Public Information Access. The City Clerk shall be ex- officio
Clerk -of- the - Council and shall keep minutes as required hy law, and shall perform such
other duties in the meeting as may be required by the Ct mreil, Presiding Officer, ter City
Manager. In the absence of the City Clerk, the City Clerk shall appoint a replacement to
act as Clerk -of- the - Council. The Clerk -of- the- Council shall keep minutes which identify
the general discussion of the issue and complete detail oldie otTiciul action or consensus
reached, if any. The City Clerk shell tape terrord the proceedings of all public hearings,
regular meetings, and of all land use matters and quasi - judicial matters, and shall keep
and make available an agenda index to the contents of each tape recording, which will
facilitate location of the recorded proceedings for tiny item of business so recorded.
Access to the tape recordings shall be made reasonably avnilable to any party who so
requests, according in City public information procedures. (See Sec. 3.14.)
1.15 City staff— Attendance at meetings
Attendance at meetings by City Staff shall he at Ilse pleasure of the City Manager. It is the
intent of the Council thai the manager schedule adequate administrative support for the
business at hand hut also protect the productive capability of Department Heads, When
sound system or other monitoring capabilities exist, the Manager may allow persnmtel to
utilize prnductive time in their offices or other areas while waiting for Ilse specific item of
husiness for which their appearance before the Council is necessary.
End ofrirticle I . Co uncil Herrings
ARTICLE: 2 - DIMES AND PRIVTLF,CES OP MINDERS
2.1 Respect and Decorum: 11 is the duty of the Mayer and Councilmembers to maintain
dignity and respect for their offices, City staff stud the public. While the Council is in
session, the Councitmembers shall preserve order and deconnn and a member shall
neither, by conversation nr otherwise delay or interupt the proceedings of the Cnuncil,
nor disrupt or disparage any rnember while speaking, Councilmenthers and the public
shall obey the orders of the Chair.
.Any person making disruptive, disparaging or impertinent seamarks or unreasonably
disturbing the business of the Council, either while addressing the Council or unending
it's proceedings, shall he asked to leave, or be removed from the meeting. Continued
disruptions may result in a recess or adjournment as set forth in section 3.4 of this
resolution,
2.1A Forms of Address. The Mayor shall he addressed as "Mayor (surnamed" or "Your
Hortnr', The Deputy Mayor shall he addressed as "Deputy Mayor (surname}". Members
of the Council shall be addressed as "Councilmernber (surname)" unless waived by the
Presiding Officer.
6
( oTernaoce Coordination hlinuo:d Adopted May 13 2003
2.2 Seating Arrangement. Councitmembers shall occupy the respective scats in the Council
Chamber assigned to than by the Mayor.
23 Dissents and Protests. Any Councilmember shall have the right to express dissent from
or protest. wally or in writing. against any motion, ordinance or resolution of the Council
and have the reason therefore emcrcd or retained in the minutes.
2.4 Filling Couuell Vacancies. If is vacancy occurs on the City Council, the Council will
Wow the procedures outlined in RCW 35A.13.020. In order to fill the vacancy with the
most qualified person available until an election is held, the Council will publish a notice
of the vacancy, the procedure, and distribute the application form for applying. The
Council will draw up an application which contains relevant information to answer set
questinns posed by the Council. The application forms will be used in conjunction with
an interview of each candidate to aid the Council's selection of else new Coum ilmember.
End of.4 rttcla 2 - Duties and Privileges of Members
ARTICLF.3 - COUNCIL i 1III'1'INC PROCEDURES
3.1
Rules of Order. Rules of order not specified by statute. ordinance or resolution shall he
governed by the chart of the most common "Rules of Order" questinrts, Attached as
is It l hi t A -3.
(o)
Out of Order Requests.
Occasionally a member of' the public may wish to speak on an agenda item but
cannot remain until the item is reached on the agenda. During Open Comments
From the Public, such person may request permission to speak by explaining the
circumstances, The Presiding Officer in his/her sole discretion shall rule on
allowing or disallowing the out of order request.
3.2 Motions and Discussion.
(u) All items of business placed hefore the Council that require the expenditure of
Council and /or administration resources shall be in the form of an affirmative
motion. Affirmative motions are preferred to prevent 'approval by default" of a
failed negative motion.
(b) Agenda items scheduled as New or Old Business shall require a motion hy a
Councilnmcmher hefote discussion unless the Council shall suspend the
requirement by majority vote. Upon failure of either a prior notion or rule
suspension, the agenda item shall be passed over and may not be reintroduced
until the next regular meeting.
7
Governance Coordination Manual Adnpled May 13 2003
(c)
3.3 Order of Business. The business of all regular meetings of the Council shall he
transacted as follows: provided, however, that the Presiding Officer may. during o
Council meeting, rearrange items on the agenda to conduct the business before the
Council more expeditiously.
(f)
(g)
When possible. Councilutembers should direct questions primarily to the City
Manager.
Call to order by the Presiding Officer.
Pledge of Allegiance.
Invocation.
RoII Call (sec Section 1.5 for procedure to excuse an absence).
Committee, board and liaison summary reports. Extended reports shall be placed
after New Business or submitted in writing.
Presiding Officers report.
Comments from the public on subjects not on lice agenda - limit 3 minutes each,
unless modified by the Presiding Officer.
Note: the City Council desires to allow a maximum opportunity for public.
comment. However, the business of the City must proceed In au orderly,
timely utnnne At any time, the Presiding Officer, in the Presiding Offieer's
sole discretion, may set such reasonable limits as are necessary to prevent
disruption of other Urcessrrry bosin cos.
1. Subjects not on the current agenda. The Presiding Officer may invoke a
sign -in procedure for speakers. Any member of the public may request
time to address the Council idler first stating their name, address, and the
subject of their comments, The Presiding Officer may then allow the
comments subject to such time limitations as the Presiding Officer deems
necessary, Fallowing such comments, the Presiding Officer may place the
matter on the agenda or a future agenda, or refer the mutter to
ndministiation or a Council committee for investigation and report.
2. Subjects on the current agenda. Any member of the public who wishes
to address the Council on an item on the current agenda shall make such
request to the Presiding Officer at the time when comments from the
public are requested during the agenda kern discussion. The Council may
hear such comments before or after initial Connell discussion. As an
option, the Presiding Officer may invoke art sign in procedure. The Mayor,
B
Coeeren nee Coordinnrion Manuel Adopted May 113 2(1113
in consultation with the City Attorney, shall rule on the appropriateness of
public comments as the agenda item is reached and stall rule on a specific
individred or group time limit for public comment. The Presiding Officer
may change the order of speakers so dun comment is heard in the most
Iogired groupings.
3. Comments shall be made frcmm the microphone, first giving name srldress
and subject. No comments shall be made from any other Iuwuiun. and
anyone making "out of order" comments shall be subject to renovsil from
the meeting.
4. 'there will be no demonstrations during or at the conclusion of anyone's
presentation. Any disruptive behavior, as determined by the Presiding
Officer. shall be cause for rennoval from the meeting room.
5. These rules arc intended to promote an orderly system of hulding a public
meeting, to give persons opportunity to be heard and to create an
environment in which no individuals are embenassed by exercising their
right of free speech.
6. Any ruling by the Presiding Officer relative to the subsections i and 2,
above. may be overruled by a vote of u majority of members present.
7. Public comments received during the public comment period shall not be
allowed by the Cuu oil if they relate to any matter upon which a public
hearing may be required.
Public Hearings (see Article 6 for procedural details).
Consent Agenda (see Section 1.9 (n) for procedural details).
Old Business.
New Business.
Public Comments. (3minute time limit each)
Administrative Reports. Reports or tracking of an administrative mime.
Information.
Executive Sessiun (as iequired). Executive seszipns near he held In accordance
'OM the Opera 'Veeaitrls Act, RC.IV Chapter 42.30. The Council ntay hold an
executive scaxion tfnrine a regular or special meeting. Before convening ill
A vccurit'e scssiern. the Chair shall publiely announce the purpose for eveludinp
l ttrb!!r'
from tit c_rbeeting alai a 4(0(1arc time when !hc execrative stssian .shall
9
Governance Coordination Manna! Adoprat Jtay 13' 2083
Iv concluded lithe Council wIkrs 1' (idiotic', at the ci;ose ofa nteerfaz from
executive Session, that for( will he announced alone with the estlntared time for
the executive xe xion The to ref .'n , xect 7 cs5 i t
evtended by onnarncrrrterr1 of the Choir,
Councilaterrthers mast ke ep confidential all oral and written information
provided Marine executive .sessions to protect the he-.a intere3TS' of the Chv.
Confdenriality also ireltules Information vrovided to Councilmembers outside
of exerutive srssiorlx when the information is considered exempt from
disclosure wirier the Cede of Ethics for Municipal Officers.
(p) Next rneeting date announced by Presiding Officer.
(q) Adjournment. No Council meeting should he permincd to confine beyond
approximately 9:00 p.m., without approval of a majority of the Councilmembers
who are present and eligible to vote. A new time limit must be established before
taking n Council vote to extend the meeting. In the event that u meeting has not
been closed or continued by Council as herein specified, the items not acted cm
shall be deferred to the next regular Council meeting as old business, unless the
Council, by a majority vote of members present, determines otherwise,
3.4 Adjournment Due to Emergency or Disruption. In the event of emergency, such as a
fire, threatened violence, or inability to regain good order, the Mayor shall fonhwith
declare the meeting adjourned or continued and the City Council shall immediately leave
the meeting room.
3.5 Permission Required to ,Address the Council. Persons other than Councilmembers and
administration shall he permitted to address the Council upon recognition arulior
introduction hy the Presiding Officer or the chair of the appropriate Council committee.
3.6 Voting and'I'ele /video confercncing. The votes daring all meetings of die Council shall
be umistueted eis follows:
(a) Unless otherwise provided by statute, ordinance, or resolution, all votes shall be
taken by voice, except that at the request of any Councilmember, a roll call vote
shall he taken by the City Clerk. The order of the roll call vote shall be
determined by the City Clerk.
(b) In case of a tie vote on any proposal, the motion shall be considered lost.
(c) Every member who was in the Council chambers when the question was put, shall
give histher vote unless the Council, for special reasons, shall excuse the member
hy motion. If any Councilmember refuses to vote "aye" or "tiny", their vote shall
be counted as a 'nay' vote unless the Councilmember is abstaining due to actual,
or appearance of, a conflict of interest.
I0
vaaw
(d) The passage of any ordinance, grant or revocation of franchise or revocation of
franchise or license, any resolution for the payment of money, any approval of
warrants, and any resolution for the removal of the City Manager shall require the
affirmative vole of at least a majority of the whole membership of the Council.
(e) The passage of any public emergency ordinance (an ordinance that takes effect
immediately), expenditures for any calamity or violence of nature or riot or
insurrection or war (except for the statutory powers of the Mayor in accordance
with RCW 35A.13.030), and provisions for a lesser emergency, such as a budget
amendment. shall require the affirmative vote of at least a majority plus one (1) of
the whole membership of the Council. (RCW 35A.I3.190) In the event
calamitous conditions should prevent assembly of such majority thru death or
injuries, the provisions of RCW 35A.13.035 may he invoked.
(f) The passage of any motion or resolution not subject to the provisions of
Washington law, the Spokane Volley Municipal Code, or this Resolution as
amended requiring a 'super majority" for approval, shall require the affirmative
vote of at least at tnajcrrity of the membership of the Council who are present and
eligible to vote.
(g) I. Tele/video conference participation by Councilmembers may be allowed
provided technical availability and compatibility of electronic equipment
shall enable the Councilmember to hear the procedings, be heard by those
present and participate in Council discussion.
(a) Requests to use telelvideo conference participation for vruing
purposes shall ie limited to extranrdinary circumstances and must
be ruled upon by the Council -of- the -Whole by specific motion
before the Council ntairt agenda begins.
(b) In such case, adequate equipment must allow the telelvideo
conference participant to engage in Council discussion and be
heard. 'Telephone /computer system charges are to be at the
Councilmembees own expense, unless waived in the Council
motion. Adequate notice must be given to allow hookup in time for
the main agenda,
2. Requests to participate by telelvideo conference in a nonvoting capacity
shall be granted provided technitxtl capability exists and adequate notice is
given, and shall be at the Councilnternhcr's own expense. unless waived in
the Council motion,
3. No telelvideo conference participation for voting purposes shall be
allowed for public hearings or arty quasi-judicial proceedings. Video
conferertcing may be permitted upon a majority vote of the Council
present of the meeting site for such proceedings provided that all
11
Guvernonee Courdlaatino Manual Adopted May Ir 2003 Governance Coardinnlion Manual Adopted May I3 2003
3.7 Enacted Ordinances, Resolutions and dilutions.
(a)
(b) An enacted resolution is an administrative act which is a for'nlsl statement of
policy concerning matters of special or temporary character. Council action shall
be taken by resolution when required by law and in those instances where an
expression of policy more formal than a motion is desired.
(c) An enacted motion is a form of action taken by the Council lo direct that u
specific action be taken on behalf' of the municipality. A 'notion, once approved
and enlett-t) into the record, is the equivalent of a resolution in those instances
where u resolution is not required by law, and where such motion is not in conflict
with existing State or Federal statutes, City Ordinances or Resolutions,
3.8 Ordinances. The procedures for ordinances are as follows;
(;e) A Councilmembcr may, in open sessi011, request of the Presiding Officer that the
Council study the wisdom of enacting an ordinance. The Presiding Officer then
may assign the proposed ordinance to the administration, a committee or the
Council- of -thc -Whole for consideration, 'flte committee or administration shall
report its findings to the Council. The City Manager may propose the drafting of
ordinances (RCW 35A.13). Citizens and [t aids and Commissions may also
propose consideration of ordinances and resolutions. see Exhibit A-4 attached_
(b)
(c)
documents and exhibits are clearly visible and legible to all participants
and provided that a video vial audio record of the videoconfcrcnce is made
and provided to the clerk. The cost of such videtxonferencing and record
thereof shall be paid by the Courtcilmentber reguesting videocoatferencing.
unless waived by vole of the City Council.
4. Examples of extraordinary circumstances would be: emergencies or
illness. accident, unforeseen urgent business, etc.
An enacted ordinance is u legislative act prescribing general rules of
llrgrlrllZaIIurl or conduct relating to the corporate affairs of the municipality.
Council action shall be taken by ordinance when required by law, or where
prescribed conduct may be enforced by penalty.
Sponsorship. When a Councilnletnber wishes to assume sponsorship of an
ordinance or resolution, he or she should so announce. make the initial notion
and provide an introduction for the measure,
All ordinances shall normally have two (2) sctlalate Ieadingv at separate Council
meetings. Al each tending, the title of an ordinance shall, unless waived by the
City Council. be read by the City Clerk prior to its passage; provided that should a
Councilrneinber request that the entire ordinance or certain of its sections be read.
I:
C.vea111n0ee CoOrlII11e1110 , 11 rot 0,, mill Adopted Mny 13" 2043
(d)
(e)
any action previously reconsidered,
motions to adjourn or motions to suspend the rules,
an affirmative vote to lay an item on, or take an item from, the treble,
or a vote electing to office one who is present and does not decline.
Si
such request shall be granted. Printed copies shall be made available upon request
to any person attending ti Council sleeting.
The provision requiring two (2) separate readings of an ordinance may be waived
at any meeting of the Council by a majority vote of all met nbers present.
If a motion to pass an ordinance to a second reading fails. the ordinance shall be
considered lost, unless a subsequent motion directs its revision anal resubmission
t0 second leading,
(1) Any ordinance repenting any portion of the Spokane Valley. Mlnlicipal Cade shall
also repeal the respective portions of the underlying ordinance(s). Ordinances
repealing earlier ordinances shall not apply to acts, incidents, transaction:, or
decisions occurring before such repeal.
3.9 Resolutions. A resolution may be put to its final passage 00 the s day 011 wlneh it
was introduced. However, Council may invoke the two (2) reading procedures described
in Section 3.8 (c) above to facilitate public understanding and /or comment on the
resolution. The Title of each resolution shall, unless waived by the City Council, he read
prior to its passage. A Councilmember may request that the entire resolution or certain of
its sections be read, and such request shall he granted, Printed copies shall be made
available upon request to any person attending a Council meeting,
3.1(1 Reconsideration, Any action of the Council, including final action on applications for
legislative changes in land use stanna, shall be subject to a motion to reconsider except
for:
Such motion for reconsideration can only be made by a member of the prevailing side on
the original action. A motion to reconider must be made no later than the next
succeeding regular Council meeting, A motion to reconsider is debatable only if the
action being reconsidered is debatable, Iiporl passage of a motion to reconsider, the
subject natter is returned to the table anew at the next regular Council meeting for any
action the Council deems advisable. Any ntution for reconsideration of a matter which
was the subject of a required public hearing or which is a gtutsi.judicial matter may not
be discussed or acted upon unless and until the parties or their rdtolneys and the persons
testifying have been given at least five (5) days advance notice of such discussion atdlur
action.
13
t overnnce Coordination Mannar Adnpled Mny 13' 20113
3.11 Legislative Process, PreparMinn, Inlrodnction and Flow of Ordinances and
Resolutions and Motions. Ordinances and Resolutions will customarily be prepared,
introduced and proceed in the manner described on the flaw chart attached hereto Ice
Eshihlt A-4, and by this reference incorporuted herein. Prior to final passage of all
orilirurnees, resolutions or motions, such documents or proposals shall be designated as
DRAFTS. All such drafts shall also be dated to include the most recent revision,
(a)
3.12 Complaints and Suggestions to Council. When citizen complaints or suggestions are
brought before the City Council not on an agenda, the Presiding Officer shall, in
consultation with the City Manager, first determine whether the issue is legislative or
administrative in nature and then:
(a)
S
PROPOSED DRAFTS shall contain the date, name of the group or individual
originating or sponsoring the proposal prior to the first presentation to the City
Council. Proposed drafts may he initiated by individual Councilmembcrs,thc City
Manager, Citizens or by Boards, Commissinns or other task groups.
(h) COUNCIL DRAFTS Shull be documents or proposals which have been
presented in open session and voted by the City Council for further consideration.
If legisllnive, and a complaint is about the langugc or intent of legislative acts or
suggestions for changes to such acts, and If the Council finds Nth complaint
suggests a change to an ordinance or resolution of the City, the Presiding Officer
may refer the matter to a committee, adrrhinistration, or the Council- of-the -Whole
for study and recommendation.
(b) If administrative, and a complaint regards administrative staff performance,
execution of legislative policy or administrative policy within the authority oldie
City Manager, the Presiding Officer should then refer the complaint directly 10 the
City Manager for review, if said cornpleiri has not been so reviewed. The City
Council may direct that the City Manager brief the Council when the City
Manager's response is made.
3.13 Photographs, 'tendon pictures or video tape requiring artificial illuudnatimh — Prior
Permission Required. No overhead projection, photographs, motion pictures, nr video
tapes that require the use of flood lights, or similar artificial illumination shall be used by
the public at City Council meetings without the prior consent of the Presiding Officer or
the City Manager,
3.14 Audio Recordings of Meetings. All regular meetings, public hearings and quasi - judicial
proceedings of the City Council shall be recorded by the City Clerk on an audio
recording device, Workshops or study sessions are mostly comprised of legislative or
administrative project discussion with no formal action intended. Therefore. workshops
or study sessions shall riot be recorded except as set forth in Section 1.14 above, unless
the Council elects upon advice attic City Manager. City Attorney. or City Clerk.
14
Cnvereeoce Coordlnellout Stumoul Adopted Slay 13 2003
Earl ofArricle 3 - Council Procedures
ARTICLE: 4 - COMMITTEES, BOARDS & COMMISSIONS
4.1 Committees.
(a)
(e)
Coveraaaee Coordtnatlaa Minuet
IS
.0 , 0 0 Milky
All standing Committees Boards and Commissions which are required by state
law shall be appointed by the Mayor with conformation by the Council.
(b) All other Council Committees, Citizen's Taskforce groups and rules or operating
procedures thereof shall be established by Council Diter:tive with special
attention to RCW 35A.13.12(), and alley consultation with the City Manager,
Such committees shell be commissioned for a time certain, not to exceed two (2)
years or the terra of the appointing Muyor, whichever is less and provided with a
clear task description and "sunset' provision, Appointment shall be by the Mayor.
Council may waive confirmation in the instillment creating said committee or
group. Such Committees shall he subject to review, whenever a new Council is
seated following elections, so as to determine whether the committee and its
functions continue 10 be appropriate and necessary. .Members of any Committee,
Board or Commission which has been appointed or conformed by the Council,
may be remove without cause by a majority vote of the Council A copy of the
motion(s), or as hereafter amended, establishing committers, liaisons and citizen's
task force groups shall he attached hereto, as Exhibit A -5. (see the attached
related charts Exhibits A-6 (1) (2) & A -7.
(c) Other special ad hoc committees and Council liaisons for a particular purpose
may be appointed by the Mayor, without confirmation of Council for a time
certain, not to exceed the term of the appointing Mayor, along with a clear task
description and `sunset" provision.
(d) Committees, liaisons and citizen's ta.skforce groups shall he given en opportunity
to make n recommendation, when appmpriate, on proposed ordinances.
resolutions and motions within their area of responsibility or interest, before
action is taken by the Council. The appropriate spokesperson shall present the
recommendation(s) during discussion of that business item on a Council agenda.
No Advisory Board or Commission shrill take any final action outside of an open
public meeting,
4.2 Council Relation* wills Ilnnrds, Commissions and Council Citizen AdvLsory.
All statutory hoards and commissions and Council citizen advisory bodies of the City of
SpokaneValley shall provide the Council with copies of minutes of all meetings.
Communications from such boards, commissions and bodies to the City Council shall be
acknowledged by the Council, Any member of the Council may also bring such
Adcpteal Slay 13 2003
communication to the Presiding Officers attention under the agenda item "Cornn►illee,
Board awl Liaison Reports." Should any member of the Council determine that any such
communication be officially answered by the Cuuneil, the Presiding Officer shall place
the matter on the agenda under New nosiness for the current meeting or any subsequent
meeting.
End of Article 4 - Conradflees, Boards & Commissions
A R`I'ICLIs 5 - RELATIONS wan CITY MANAGER & ADMINISTRATION
5.1 Rule of the City ,■Tanager. The City Manager is the chief administrative officer of the
City of Spokane "alley. The Manager is directly accountable to the City Council for the
execution of the City Council's policy directives, and for the administration and
management of all City departments_ The powers and duties of the City Manager are
clefinerl by Washington law, RCW 35A.13.050. Such duties may be expanded by
Ordinance or Resolution. Balanced with City Manager's accountability to the City
Council for policy implementation is the need for the Council to allow the City Manager
lo perfortn legally defined duties and responsibilities without interference by the City
Council in the day -to-day management decisions of the City rblanager.
5.2 Administrative Interference by C_oundlmemberv. Neither the Council nor any of its
committees or members shall direct or request the appointment or any person to, or
hisJher removal from, any office by the City Manager or any of Irislhet subordinates.
lixcept for the purpose of inquiry, the Council and its uentbers shall deal with the
administrative branch solely through the City Manager and neither the Council nor any
committee or member thereof shall give any orders to any subordinate of the City
Manager, either publicly or privately: provided, however, that nothing herein shall be
construed to prohibit the Council, while in open session, from fully and freely discussing
with the City Manager anything pertaining to appointments and removals of City officers
and employees and City affairs. RCW35A.13.120.
5.2.1 Informal Commnnicntions Encouraged. The above requitement of RCW is not to be
consulted as to ptevenl informal communications with City staff that do not involve
orders, direction or are meant to influence actions or administrative policy. Members of
the Cuuneil are encouraged to interact informally and casually with City staff for the
purpose of gathering information, obtaining explanations of policies and programs or
providing incidental information to staff relavent to their assignment. Such informal
contacts can serve to promote better understanding of sper;ifie City functions and
problems. However, Councilmembcrs matt be audit'. in such interaction, to avoid
giving direction or advice to members of City staff, While maintaining open lines of
communication. City staff responding to information requests from Councilmembcrs will
infirm their supervisor of such contact and provide the supervisor with taw same
information slurred with the Councilmcmber.
Sj)t3b
j Aid ley
5.3 Administrntive Complaints i•lnde Directly to 1ndhid art Cott ncilrnernbers. When
administrative policy or administrative performance complaints arc made directly to
individual Councilmentbers, the Councihnember shall then refer the matter directly to the
City Manager for review andlol action. The individual Councilmembcr may request to be
informed of the action or response made to the. complaint. However, the City Manager
shall not be required to divulge info in lion he/she deems confidential, in conformity
with applicable Statutes, Ordinances, Regulatiions. Policies or pmclices.
5.4 Administrative Complaints - "hest Practice ". Although citizens' direct access to
elected officials is to he encouraged to help develop public policy, City Cauncilrnembers
should not develop a "personal intervention' pattern in minor culls fur service or
administrative appeals which may actually delay a timely customer service response. The
best policy is to get the citizen into direct contact with customer service unless an
unsatisfactory result has occurred. In that case refer to Section 5.3 above.
End of Artiele 5 — Relations with City Manager aQ Adndrri cannon
1', 12
Coverennce Coordination Minnie! AJap1ed May 13' 2003 (:overonnce Coi rdianriue Maned Adapted Mny 13 2003
ARTICi.P., 6 - PUDI,IC II TARING PROCEDURES
6.1 Appearance ur rairnerta Doctrine. Appearance of Fairness Doctrine and its Application:
(a)
Ant +atrnnce nf_Itnirness Doctrine Defined. "in short, when the law which culls
for public hearings gives the public not only the right to attend, but the right to be
heard as well, the hearings roust not only he fair but must appear to he so. 11 is a
siniation where appearances are quite us important as substance." Smith vs,
wilt Cnuuly«.75 Wn.2d 715 (1969), "The test of whether the appearance of
fairness doctrine has been violated is as follows: Would a disinterested person,
having been apprised of the totality of o board member's personal interest in a
matter being acted upon. he reasonably justified in thinking that partiality may
exist? If answered in the affirmative, such deliberations, and any course of
conduct reached thereon, should be voided." Swift vs, island County. 87 Wn,2d
348 (1976).
(h) Tvnes of ilearines to Which the Doctrine Applies The Appearance of Fairness
Doctrine shall apply only to those actions of the Council which are quasi - judicial
in nature. Quasi-judicial actions are defined as actions of the City Council which
determine the legal rights, duties, or privileges of specific parties in a hearing Of
other contested proceeding. Quasi-judicial actions do not include the legislative
actions adopting, amending, ar revising comprehensive, oomntunity, or
neighborhood plans or other land use planning documents or the adoption of area -
wide zoning ordinances or the adoption of a zoning amendment that is of area -
wide (versus site - specific) significance (RCW 42.36.010). Street vacations are
typically legislative actions, unless clearly tied to. and integrated into, a site- -
specific development proposal which is quasi - judicial in nature.
(e) OhlieAtions t!f Conncilmemhcrs - Procedure.
1. Immediate self disclosure of interests that may appear to constitute a
conflict of interest is hereby encouraged. Councilmembers should
recognize that the Appetuunce of Fairness Doctrine does not require
establishment of a conflict of interest, but whether there is an appearance
of conflict of interest to the average person, This may involve the
Councilmember or a Counciintember's business associrue, or a member of
the Councilmcmher's immediate family. It could involve ex party (outside
the heating) communications. ownership of property in the vicinity,
business dealings with the proponents or opponents before or after the
hearing. business dealings of the Councilmembees employer with the
proponents or opponents, announced predisposition, and the like, Prior to
any quasi-judicial hearing, each councilmemher should give consideration
to whether a potential violation of the Appearance of Fairness Doctrine
exists, if the answer is in the affirmative, no mutter how remote, the
Councilmember should disclose such facts to the City Manager who will
seek the opinion of the City Attomey as to whether a potential violation of
18
auveronoce Coordlooliou Manual Adopted May 13' 2003
the Appearance of Fairness Doctrine exists. The City Manager shall
communicate such opinion to the Councilmember and to the Presiding
Officer.
2, Anyone seeking to disqualify o Councilmember from participating in a
decision on the basis of a violation of the Appearance of Fairness Doctrine
must raise the challenge as soon as the hasis for disqualification is mode
known, or reasonably should have been made known, prior to the issuance
of the decision. Upon failure to do so, the Doctrine may not be relied upon
to invalidate the decision. The party seeking to disqualify the
Councilmember shall state with specificity the basis for disqualification;
for example: demonstrated bias or prejudice for or against u party to the
proceedings, a monelory interest in outcome of the proceeding,
prejudgment of the issue prior to hearing the facts on the record, or ex
parte contact. Should such challenge be made prior to the hearing the City
Manager shall direct the City Attorney to interview the Councilmember
and render an opinion as to the likelihood that an Appearance of Fairness
violation would be sustained in Superior Court. Should such challenge be
made in the course of a quasi-judicial hearing, the Councilmember shall
either rectse him/herself or the Presiding Officer shall call a recess to
permit the City Attorney to make such interview and render such opinion.
3. The Presiding Officer shall have authority to request a Councilmember to
excuse him/herself on the basis of an Appearance of Fairness violation.
Further, if two (2) or more Council members believe that an Appearance of
Fairness violation exists, such individuals may move to request a
Councilmember to excuse him/herself on the basis of an Appearance of
Fairness violation. In arriving at this decision, the Presiding Officer or
other Councilmembers shall give due regard to the opinion of the City
Attorney,
(d) Specific SIIti11I1+t 1'rlrvisinns.
Stitikalift
I. Candidates for the City Council may express their opinions about pending
or proposed quasi - judicial actions while campaigning. (RCW 42.36.040),
except that sitting Councilmembers shall not express their opinions on any
such mutter which is or may come before the Council.
2. A candidate for the City Council who complies with all provisions of
applicable public disclosure and ethics Taws shall not be limited under the
Appearance of Fairness Doctrine from accepting campaign contributions
to finance the cirnpaign, including outstanding debts. RCW 42.36.050,
3. Is Parte communications should he avoided whenever possible.
During the pendency of any quasi-judicial proceeding. no Councilmember
may engage in ex prate communications with proponents or opponents
19
Coverannce C00 011001100 Mumma' Adopted itoy 13 2003
(c)
about a proposal involved in the pending proceeding, unless the
Councilmember: (1) places on the tecurd the substance of such oral or
written communications; and (2) provided that a public announcement of
the content of the communication and of the parties' right to rebut the
substance of the communication shall be made at each hearing where
action k takers or considered on the subject, This does not piohibit
correspondence between a citizen and his or her elected official if the
correspondence is made a part of the record, when it pertains to the subject
matter of a quasi-judicial proceeding.14CW 42.36.060.
Public Disclosure File. The City Clerk shall mainurin a public disclosure file,
which shall be available for inspection by the public, As to elected officials. the
file shall contain copies of all disclosure forms filed with the Washington State
Public Disclosure Commission_
(t) procedure On Application. Any person making appliuttion for any action
leading to a quasi-judicial hearing before ilia l'Innning Commission and City.
Council shall be provided with a doctunent conlainiit the following information:
(I) the dames and address of all members of the City Council. and the Planning
Commission: (2) a statement that public disclosure information is available for
public inspection regarding all such Councilmcntbers, and (3) a statement that if
the trpplicant intends to raise any appearance of fairness issue. the applicant
should do so al least two (2) weeks prior to any public. (rearing, if the grounds for
stnar issue are then known and in all cases, no hater thin before the opening oldie
public hearing. The applicant shall sign a receipt for such document.
6.2 Actions for a Public Ilea ring. The procedures for a public louring are as follows:
(a) Prior to the start of the public hearing, the Presiding Officer may require that all
persons wishing to be heard shall sign in with the City Clerk, giving their names
and addresses, the agenda item, and whether They wish to speak as proponent,
opponent, or otherwise. Any person who fails to sign in shall not be permitted to
speak until all those who signed in have dune so. At any public hearing, persons
w•ho have signed in and wish to be hard shrill be given an opportunity to be
heard.. However, the Presiding Officer shill be authorized to establish speaker
time limits and otherwise control presentations to avoid repetition. In public
hearings that are not of a quasi - judicial nature, the Presiding Officer, subject to
concurrence of the majority of the Council, may establish time limits and
otherwise control presentations. The Presiding Officer may change the order of
speakers so that testimony is heard in the most logical groupings, (i.e.,
proponents, opponents, adjacent owners, vested interests, etc.)
(11) The Presiding Officer introduces the agenda item, ripens the public hearing, and
announces the following kules of Order
1n
Cove/ ounce Coordination Manual Adopted May 13' 2003
(c)
�111f.
All con by proponents, opponents, or the public shall be made Pion'
the speaker's rostrum. and any individual making comments shall first give
his/her rurrne and address. This is required because an official recorded
tower of the public hearing is being made.. If there is any appeal, the
ccnut Mush make its decision on the basis of what was said at the public
hearing.
2. It is not necessary to be a prop anent ur opponent in order to speak. If you
consider yuwself neither a proponent nor opponent, please speak during
the proponent portion and identify yourself' as neither a proponent nor an
opponent.
3. No comments shall be nude from any other location, and anyone nuking
"out of order" comments shall be subject to removal from the meeting.
4. There will be no demonstrations, applause or other audience port iripruion
during or at the conclusion of anyone's presentation. The Council is not
allowed to consider such expreasions and it takes time away from the
speakers.
5, These rules are intended to promote_ an orderly system of holding a public
heating, to give persons an opportunity to be heard and to ensure that
individuals ate embarrassed by exercising their right of free speech,
When Council conducts a hearing to which the Appearance of Fairness Doctrine
applies, the Presiding Officer (or in the case of a potential violation by that
individual. the Mayor Pro Tem) will ask if any Councilinenrber knows of any
reason which would require such member to excuse themselves pursuant to Ilse
Appearance of fairness Doctrine. The form attic announcement is as follows:
All Councihnembers should now give consideration as to whether they have:
I. A demonstrated bias or prejudice for or against any licitly to the
proceedings:
2. A direct or indirect monetary interest in the outcome of the ptuceedings;
3. A prejudgment of the issue prior to hearing the facts on Ilia record. or
4, Had ex parse contact with any individual, excluding administrative staff,
with regard to an issue prior to the hearing If any Councilntentber should
answer in the uffrtrtative, then the Councilmetnbers should stare the
reason for hisllier answer at this tune, su that the Chair may inquire of
administration as to whether a violation of Ilse Appearance of Fairness
Doctrine exists.
21
Governance Coordiontioo Alnounl Adopted May 13' 2003
I. The current zoning is presumed valid.
(u)
GOVEMULIICe Coordlnonoo Manual
(d) Site - Specific Comprehensive Plan and Zoning Amendments ( "Rezones ").
The following arc general concerts and not intended to add to nr change
ltttplirnhle Mott Ito, or ordinances or to he considered a land use control.
Under Washington's Growth Management Act, Chapter 36.70A RCW, as
implemented by Spokane Valley, site- specific rezone requests (initiated by
property owners or developers) are processed not mnre frequently than one each
year, concurrently with the Cnmprehensive Plan mnendmenl process. This assures
that all rezones are consistent with the overarching purposes mid intent of the
Growth Mamagement Act and the City's Comprehensive Plan, All zoning must he
consistent with, and implement the Comprehensive Plan, To that end, at the outset
of each public hearing or meeting to consider a zoning amendment or zoning
reclassification, the Presiding Officer nr City Attorney will announce the legal
standards for Comprehensive Man and zoning amendments and ask the parties to
limit their presentations to information within the scope of the standards. The
form of the announeernent is as follows:
"The following are general concepts regarding Comprehensive Plan and zoning
amendments under the law attic State of Washington:
2. The burden of proof is on the applicant for the sire- Specific
Comprehensive Plan and zoning intendment to establish by proof in
sufficient measure that the following requirements have been satisfied. In
making its decision, the City Council will consider the recommendations
made by the Planning Commission and the record developed before the
Planning Commission, Requirements a, b, and c stated below shall be
"considered" and weighed by the Council. The Council must affirmatively
find that the applicant has satisfied requirements d through k:
Whether circumstances related to the proposed amendment andtor
the arca in which it is located have substantially changed since the
adoptinn of the Spokane Valley Comprehensive Plan;
(h) Whether the assumptions upon which the Sequim Comprehensive
Plan is based are no longer valid, or whether new information is
available which was not considered during the adoption process or
any annual amendments of the Spokane Valley Comprehensive
Plan:
(c) Whetter the proposed amendment reflects current widely held
community values;
(d) The proposed amendment meets concurrency requirements for
transportation, sewer, and water, and does not adversely affect
adopted level of service standards for other public facilities and
Adopted May 13 2003
(1)
(i)
(k)
a;
services, such as police, fire and emergency medical services, park
services, and general government services;
(e) The proposed amendment is consistent with the goals, policies and
objectives of the various elements of the Spokane Valley
Comprehensive Plan;
The proposed amendment will not result in probable significant
adverse impacts to the city's transportation network, capital
facilities, utilities, parks, and environmental features that cannot be
mitigated, and will not place uncompensated burdens upon existing
or planned scrvioe capabilities;
(g) in the case of an imendment to the land use map, the subject
parcels are physically suitable for the requested land use
designation and the anticipated land use development, including
but not limited to access, provision of utilities and compatibility
with existing and planned surrounding Itmd uses;
(h) The proposed amendment will not create a pressure to change the
land use designation of other properties, unless the change of land
use designation for other properties is in the Tong -term interests of
the community in general;
'Me proposed action does not materially affect the land use and
growth projections which are the basis of the Comprehensive Plan;
(j) The proposed action does not materially affect the adequacy or
availability of urban facilities and service, to the immediate area
and the nverall area of Ilse city; end
The proposed amendment is consistent with the GMA, the adopted
county -wide planning policy of Spokane County, any other
applicable interjurisdictional policies or agreements, and any other
state or local laws,
3. The facts in support of the application may come from any source: either
the applicant, the administration, or the public. The important
considcrntion is that the deeisinn must he matte, on the basis of information
provided to the Planning Commission and to the City Council nt this
public hearing or any continued public hearing. All evidence, such as
phntagrnphs, letters, chaos, neaps, slides, computer presentations or other
evidence roust remain in the record in a form which can he reviewed on
any appeal. For example, a print out of a computer slide show may be
submitted. Any exhibit not remaining in the record will not be considered.
23
Q,waraanre Coi nl=utIon Mammal Adopted May 13 20113
(e)
j�UVy
4. After the testimony, the public herring will be closed and there will be a
motion to approve the plats and zoning, amendment. This does not mean
that the member so moving or so seconding is in favor of the rezone, but
that Council has been advised by the City Attorney that affirmative
motions ate preferable.
5. Following the decision, this body mist mike findings of fact and
conclusions of reasons for its action. These findings may be drafted by the
adniinistonion or there may be a recess for the drafting of such items.
P1JHI,IC I113AIt<ING
The Presiding Officer announces the mallet, opens the public hearing, asks all
persons who intend to be witnesses to be sworn to tell the truth and then calls
upon City administration to describe the matter under consideration. The
Presiding Office may individually swerr witnesses. "Hearing in mind the legal
standards I have just described, please limit your comments to information within
the scope of these standards.'
(0 The Presiding Officer will customarily cull for proponents in quasi-judicial
proceedings and for speakers in non - quasi- judicial proceedings. When
considering a site - specific Comprehensive Plan and zoning amendment or inning
reclassification, the Presiding Officer shall announce:
"Site planes, artistic renditions, and the like in support of a zoning amendment
should be avoided except as they help explain the terms of any proposed or
anticipated conditions for approval. Any graphic ielnesentations should be used
for illustrative purposes only, and the administration or City Council should avoid
indicating approval or disapproval of such plans, Such evidence shall remain a
part of the record_"
The proponents or speakers now speak, (Note: lithe City of Spokane Valley is the
pro pottetit, a member or members of the administrations shall be designated to give
proponent and iabuttul testimony.)
The Presiding Officer culls for additional proponents or speakers.
In non -quasi judicial proceedings refer to Section 3.3 (h), otherwise the Presiding
Officer calls fur opponents by announcing the following:
At this time the opponents and persons who do not claim to he either a
proponent or in opponent will have an opportunity to speak. Should any
opponent have questions to ask of the proponents, ask the questions during your
presentation The proponents shall note the question asked. and answer such
questions when the proponent speaks in rebuttal, The proponent shall be required
24
(I)
(k) The Presiding Officer calls for additional opponents up to three (3) times.
(1)
(m) The Presiding Officernnnounces the following:
(n) The Presiding Officer inquires as to whether C iiiicilntentbers have any questions
to ask the prolxmmtts, opponents, speakers, or tilntinisteatiun. If' any
Couuxtilmernber has questions, the appropriate individual will be recalled to the
podium. The Presiding Officer may also permit questions by Council members of
any witness at the conclusion of their testimony. Questions of witnesses
submitted by proponents or opponents nay be asked by the Presiding Officer of
such witnesses if deemed relevant,
(0
(p)
Mil Ivy
to answer any reasonable question, provided that the Presiding Officer reserves
the right to rule any question out of order."
Opponents speak.
The Presiding Officer calls for proponents to speak in rebuttal. A proponent
speaking in rebuttal shall not introduce new materials, If Use prvpo lent does, or is
allowed to do so, the opponents shall also be allowed to rebut the new elements.
"At This time I will inquire of the administration whether Ike administration
wishes to introduce any testimony as to subjects raised by the proponents or
opponents, or alter in any regard its initial recommendations."
The Presiding Officer closes the public hearing. Additional testimony truly not
be requested it considered after the closing of the public hearing unless Me
Presiding Officer declares the recut open until a date certain for the purpose of
receiving written testimony, such as a legal brief, on a subject(s) speeifretl by Mu
Presiding Officer.
The Presiding Officer inquires if there is a motion by any Councilmernbers. If a
maim) is astute. it stall be in the foes of an affirmative rrrntiun. Following the
notion and its second, discussion occurs among Couneilnteutbers. The Piesiding
Officer only call vet individual Councitmembers in the discussion.
The Presiding Officer inquires if' there is any further discussion by the
Couneilrnentbers.
The Presiding Officer inquires if there are any final comments or
reconunendatiorrs from administration.
The Presiding Officer inquires of the Councilntentbers as to whether they ate
ready for the question,
The City Clerk shall conduct a roll cull vote.
25
Governance Coordination Manual Adapted Mny 13" 200.1 Covermmce Courdinnnion Alnnunt Adopted May 13 2(103
(u) The Presiding Officer may direct the administration to prepare findings_ The
findings may be approved the same night, if ready, or may be placed on the
agenda of the next regular meeting.
End of Article 6 - Peddle Hearinn, Procedures
Governance Coordinallon Manual Adupled Muy 13' 2003
SPiUg
o , j�3tl Icy
ARTICLE 7 — USE OF RULES
7.1 Purpose. These City Council Rules of Procedure are designed to provide guidance for
the City Council, They are not to be considered restrictions or expansions of City
Council authority. These ivies have been prepared from review of many stnnnes,
ordinances, court cases and other sources but they are not intended to he an amendment
or substitute for those statutes, ordinances, court decisions or other authority.
7.2 Use. No action taken by a Councilmembcr or by the Council which is not in compliance
with these rules, but which is otherwise lawful shall invalidate such Councilmemher's or
Council action or he deemed a violation of nath of office. misfeasance or malfeasance.
No authority other than the City Council may enforce these rules or rely on these rules.
Failure of the City Cnuncil to follow any of these rules shell be considered a Council
decision to waive such ride. No notice of such waiver need be given.
7.3 Public Use or Reliance Not Intended. Because these rules are designed to assist the
City Council and not to provide substantive rules affecting constituents, it is expressly
stated that these rules do not constitute land use regulations, official controls,
"appearance of fairness ales ", public hearing rules or other substantive rules binding
upon or to be used by or relied upon by members of the public, These rules do not amend
statutory or other regulatory (such as ordinance) requirements,
End ofAriicdc 7— Use of Kyles
26 27
Cavernanrs Coor lloalkin Mquual Adopted May 13' 2003
ItXHI111T A -I
DATE: APRIL 2003
TO: CITY COUYCIL
PROM: CITY MANACI;R
SUBJECT: I! ate: Rt :gr'cv Tct,I;PII0Nr, Inca FOR SPOKANE. VALLEY
For example:
nl EAfO)RAN NUM
Major News! Accident, Disaster, Major Utility Failure!
Storm Damage
Dlajor Police Problem
Civil Emergency
t 7L
Motion "Tv Approve the Telephone Tree Menlo Herein Contained and Inco as Exhibit
A -I of the City of Spokane Valley Council Rules of Procedure."
Sometimes an important happening occurs in the City where Councihnernbers should be briefed:
A pre - arranged "telephone tree" informs the entire Council of important happenings in the
shortest possible time. An informed Cuuncilrnember can avoid embarrassment when asked by a
citizen about a major event even wlten it dues not involve the Council in any direct way,
The telephone tree for timely briefings of major emergency news is shown on the another! sheet.
The Mayor should assign the bee according to availability of the numbers.
23
Gorernnacc Courd'rnativn Manual Adopted day 13 2003
!o'
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PARLIAMENTARY PROCEDURE AT A GLANCE
Vote required I
A1111UfV W
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I Ali 10tVil
I ALI normal
I A1.1111) TV I
AJ.IBOI'VN
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53A
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S1A
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4000
al stall
SJA
ON
S'AA
53.1
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53,1
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ON
I SRA
FJA
SJA
ON
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s3A
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4,tamteds
obeessel
no.l Fs10
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I °N
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SdA
ilk
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S3A
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In11 000(1' {"
I „001000 pat poamr 01 ;4001 1"
.nopsauue)as)o 0110,1„
011 algal alt ;teal 11
„.^ (1sllranb tuegsa.d aql omen 1„
`1 move we postrette Mit matter
uWll
"I move we refer "
„moon sense ooppry it JO) INa I
9 *Merl to consideration of 11,1,"
`I move to tali tram the table . ^"
-1 move we reconsider action eo
pus sops mu poems ow mom 1"
„uePla0p t,apga 0111 Imadda 1"
„tapaslo mpod"
„aiapas.d Je ulna„
`1 mesa IbsI we men" IoM
" 11110%e the" we adjourn"
I
:sop op u,{,
1
"rousing 2311p01101 l
unpsm s pommy
osglo(1uo)n1 rranball I
aalnaUlti, .ups" J poadmS I
magap pss3 I
Pompom discussion
Have something further studied by a
rotundaen
Aso far a sots room to verify a voice
vein
I 0011101 aw 2 . 4. 0 0pn 00 n Pall° I
I pallet djsno oald Jammu o do a to3, I
Reconsider something dready dispesed
of
aapae
pa{npatpsml u1 ius map me
1 Vote an a ruling by the chair
Objets to procedure or personal
oflront —chair decides
'alt 4lmlasadeuaa
mom 'moil mope altldnop
io1Nast 1011 moot'
inpaam apt amofpv
Administration study
draft
(proposed draft)
EX Fria IT A-4
Motion "To Approve the Legislative Proems Flow Clia rt rporoled as Exhibit A4 of the City of Spokane Valley Council Rules of
Procedure Booklet" Approved Mav 2003
City Manager
(proposed draft)
Governance Coordination Manual
LEGISLATIVE OCESS FLOW CHART
City Council
Council Study Session
(Council draft or r>
City Council 1st reading
Public meeting
(Council draft)
City Council 2nd reading
(Council ordinance)
ADOPTED POLICY / LAW OF THE CITY
31
11t P70:CrE1)
lnight:e a tiled
(only for matters subject to
initiative in accordance with
Washington law)
Elect held
Adopted May 13 2003
Citizens
(yrupused draft)
1
If approved by voters,
ordinance prepared
Governance Coordination Manual
Adopted May 13" 2003
EXHIBIT A-3
EX 111111 A -5
finance -- 3 members
Planning Commission - -7 members
lodging Tits Advisory Conrnitice--5 members.
jug
Motion 'To Approve the Co race Structure And Rules Herein Contained and Incorporated
as Exhibit A -5 of the City of Spokane Valley Council Rules of Procedure."
1. Standing Committees or Cauunissions required by law shall be appointed by
Mayor fur a time certain not to exceed the tern provided by raw or the terra of
n fir ot thc appointing Mayor and confirmed by Council:
Committee Procedures; The Finance Committee shall have no regular prescribed
duties or meetings except the bills / payroll areal warrant procedures required by
state Ia'.v, unless specifically charged by the City Council.
Committee meetings (when hell) should be open to the public, including Ile
Media, unless discussing waiters which would qualify for an executive session if
discussed within the whole Council. All Council Cotntnittec meetings shall be for
the purpose of considering legislative policy matters, rather than administrative
matters unless requested by the City Manager. Legislative policy considerations
should be brought to the Council -of -tire- Whole, unless referred to a committee for
pre - study,
The Mayor may nppoint such other ad -hoc advisory committees or liaisons from
the Council or community for the purpose of advising the Council in legislative
policy matte's. All at1 -hoc committees shall be defined by o clear task and a
method of "sunselting" the committee at the conclusion of the assigned task.
2. Council liaison appointees shall be appointed by the Mayor and confirmed by the
Council for a time certain not to exceed the tern of the aippointing Mayor.
3. Liaison Procedures:
Individual members of the Council [nay be assigned as liaisons whose duties
involve keeping cwlenl with a group or activity by either attendance when the
group or activity takes place or communication with appropriate leaders so the
liaison Councilmentber can keep Council informed. Liaisons may. at tunes,
advocate Council actions on behalf of their assigned vivo or activity. Extreme
care must be taken to avoid an Appearance of Fairness Doctrine violation, or
conflict of inteaest possibilities with agencies or eircumstances Mitre such
possibilities may exist ('ie; Planning Commission quasi-judicial). Liaisons
functions and duties may be further defined and/on directed by the Presiding
Officer with concurrence of Council.
:12
liovernante Coordination Marion! Aduplyd Mny I3 2011.3
4. Task Force Creathrrt Criteria: The City Council nay.
and appoint numbers lo, small Task Force Groups for
issues rind inking recummendions important to the Cit.)
the inure formalized process stated in (5) below. In
appointing a Task Force shall prescribe a tittle Certain
Force, contain a clear task assigrurtent and a nutiwd
upon completion of the task.
t:ovenunr:n Coordination hinnunt
3:1
Wham
from time to time, create,
the purpose of examining
Council but not requiring
all cases, the instrument
for the work of the Task
of "sunsetlittg" the group
5. Task Force/Public Forum Steering Croup for Public Issues of high
Iulere.st /high high impact. Upon motion of the City Council. a Council member
may be rtppoinled by the Mayor as a liaison leader to organize a steering group to
strategise a particular community subject tar issue, The sleeting group shall
consist of Iwo Counciltnembers and one represenintive of City Administration.
The Councilors shall be appointed by the Mayor and the technical support shall be
appointed by the City Manager, Such appointments shall identify the tasks)
and a method of determining how the group shall "sunset" when the task is
completed. The steering group shall serve as u collection point for information
and activity pertaining to the task or issue assigned_ Various City representation
toles and Council liaisons Imty be involved in bringing Mit:trunnion together on
the task or issue. The sleeting group liaison informs Council of the gtutrp's
activity at Council meetings (when appiupriute)_ A task force group tarty thsen be
created by Council nuation ( directivc)to function according to the model
attached as Exhibit A6(I).
6. Ta Force /Public Foram Procellmres:
\Theo major public policy development warrslnts, and alter adequate
preparation of issues and alternatives, the steeling gtuup may conduct Iarl,er
citizen Curium 10 help develop a public curkseusus on the issues. lire product of
such citizen furnrns, when held, shall be presented to the City Council prior to
the customary City Council deliberations (i.e.. agenda actions, public hearings.
etc.) which could normally result in final action. The procedures are further
illustrated in Exhibit A6(I) attached.
The City Manager may also appoint such ad -floe or special projects
ado linislrativr. advisory (ask groups as he or she may deem necessary to assist
City adntini;.uative activity. Such appointments shall identify the task(s) and a
mctllotl of determining how the group shall "sunset" when the task Is completed.
7. Citizens Task Force Steering Procedures:
When the nature of u major issue indicates a need fur increased citizen
involvement ur exper(isc at the steering level of a task force, the Council Inay,
by legislative directive, commission a Citizens 'Tusk Iorce Steering Crump
consisting of lure (I) euuncihmember, one (1) qualified citizen, foul Ile City
Manager, Tite Citizens Task Force shall function in a manner similar to Ike'I'ask
Force Procedures contained in Sections 4 and 5 above, The procedures are further
illustrated in Exhibit A7, attached.
Adopted Mny 14 TIIa3
s t] It
ft, Multi- Agency Coordinating Task Force Steering Procedures:
When a major public/private effort involves key agencies outside of City
Government but vital to community coordination. the Council may create by
legislative directive, an appropriately named (Multi - Agency) Coordinating Task
Force Steering Group, Membership shall consist of one (1) councilntember, the
City Manager. one (1) representative front each City 1)oard or Commission key to
the issue or project and one (I) member from each private, non - profit agency with
key interest or resources vital to the issue or project.
Each agency shall appoint one (1) member to serve on the Steering Group and one
(1) member to serve as alternate. Except for the first organizational start-up
meeting, alternates shall not attend Steering Group meetings, Steering Group
members shall function in a manner similar to the task force procedures described
in Sections 4, 5, and 6 above. The procedures are feather illustrated in Exhibit
A6f2) attached.
9, General Town flail/Neighborhood Meetings:
The public should be encouraged to attend regular and special City Connell
meetings to participate in their government. The City Council Rules of Procedure
are designed to facilitate an open atmosphere for citizen participation. however,
any two (2), but not more than three (3), members of the City Council may desire
to convene a citizens town hallfneighborhood meeting or series of meetings for
the purpose of providing a general forum on city operations, Such town hall
meeting shall, when convened, provide information pertaining to any known
issues as well as opportunity for citizens to express their views on any subject.
The Councilors may request that the City Manager or his/her designee attend
these meetings to answer questions on administrative matters. Although not
official council meetings, members of the City Council shall repon issues 10 the
City Council. Councilors should avoid discussion or receiving testimony which
pertains or may pertain to potential lawsuits, land use issues, or other quasi -
judieial proceedings which might later come before the Council
34
Governance Coordination Manual Adanied May 13 2003
n
r
a
0
s.
b
o a
1
2
MULTFAGENCY COORDINATING TASK( FORCE MODEL
-Km City
Agency /Group
-ham City
Ag :my /Crcar p
ReprescnnionCoor sitars
Role; by Slmting Group
ASnobera
Plan Community
Information and
Involvement Strategics
CAW(' nance Coordination Maounl
CITIZENS TASK FORCE
GENERAL MODEL
Chizer. L-tput
non -c
nontlry
caldmI npporme
Reassentatten I Ceel dir- ion Rohm
by Couneilmonsber. Cannon or &1aft
Regional Croops
Liaicen Role r Tvo-Way
Tank Force Steering
Group
I-Cmtn ilmcmher
I-City hlanngcr
I - City Hoard or
Cnrnminsinn
1-Non City AgmcyCrnup
I - \'cm City Agenry7Grnup
(Each teency appoints its
own rep)
Tgl:Ic Forgo Steering
1 Council - (appointer!
by Mayor)
1 Citizen •
(eppu ted by Mayor.
approved by Council)
1 Staff -
(appninted by City
Man•tgcr)
(ToOtnica Support)
•
• Gat her lot inflating'
*Technical Croups &
Organizations
Teas llI Gioups I I I.oritlrcmrasl
& Crgantm:ons Grows
8 Organhalibns
EXHIBIT A -6(2)
WI= Role
CouncEmem enCity knew/4 two
Nay CCdIGLT.tCitaaa
Infornecion rmrdinz nd
'd by storing goup -
repotCs to Agency by
linium or ramify to
pollre twat fame forums
36
XIQDIT A.7
Nits:ion Approve the Citizens' Task Force General Model Cbort licein Contained ezul incotptleatcd
ns Esbihit A7 of the City of Spokane Valley Gonad Rules of
tint,•, •,r.
CouldSnrm. or c.n
'means n._In,
Pollak Process - -
community Consensus Rolls
Information coorem red by
_ a'.olfng stoup - reports to
Council by liaison or directly
to pablie twat: force tenor'
City Hoard on
Commission
Comp -Pt o
1 arrEow
TO Hill Mewing, i
Local lot roast Croups
R Orua nleadons
SeavIen Oohs, rte_
Adopted May 13 2003
City Council
Mootings
Public Process
Public Forums
37
Governance Coordination hlanonl Adopted hloy I3 20113
City Council Meetings
Public Proems
Task Force Public Fortune
'Opm House Fora
• own Hall Jteaalg
'"CI Programs bio
'Con be an appointed Bore group sash
general public forum or cioxd group.
depending on ismes
Final PubaG Input Forum
-.Fermat/Ganda deruitn• PI+"
cornier„ NW: beanega e1
CL•Itan Input Pam
.-- Repon to Coindl ay steering groan
Citizen neon Censer-too Forums
- Task Faroe +— Presentation, group discussions. —
' T wo H M ee S nas :sentry issues, onvelne consensus
• Others
Fiml FtOGe hewn
Foam
Fmutl t. -.n.
discussion cattle
Conm:tl. I Oc
hnninp ere
Task Force Input
Path
Report to Caacil by
sneering cramp
Citing errm .
yam-
Crummy.
Forces
ft.�.anion
pray
deco ih' issues.
dcvol ;p
contents
MOTION 'To Approve the Malt -- .Agency
Coordinating Task Force General Model
Chan herein Contained and Incorporated as
Fsh(bit A642) of the City of Spokone Valley
Covdncance Conrdiaatk o Rules or p -ocendure
RF'ViSNn C.01114 of WA
Die 34ARCW OP[IQxAL MUNICIPAL COD }~
Chapter 95,6,13 RCW COUNCILMANAGER PLAN OF GOVERNMRNT
35A- 11419
1549.11.112Q
3SA 13 030
33,6_13.033 Election an proposition to desigrWO pctcent elated to position one chninnun -- Subsequent holden al
pneitinn one to be dtnirntan.
31'1.110
35A 13 04Q
2.5.&11P5.
31A11(1 Q
3 3,6-13 070
15A 13 ng0
M.11.054
15A 11 10n
1.1A- 1d.L11
- ,15A. 11 12Q
35A 13 130
Es Whit A -S
�hgMer �It1 =1Yf]
C.Ot INCI I.DIANACEK vi,A\ Of VERN V E NT
City officers -Size of council.
Election of ontincilmen-- Eligiltility- Tanis- Vacarueics- Fatfcilwe of office-Council chairman
Mnyox- Election-- C4tuitman to be tcyar••Dunies.
:gown pro tempore or dputy mayor.
Compensation oreowscilmen-- Expenses.
Ciry mnnnger-- Qunliflcnhiom.
City tnpnesso troy serve two or more cities,
Ciry mnnnacr - flond and anti
City manager- -Powers and duties,
Creation of depertmcn t, offices. and employment-Compensation.
City manager-- Depznmem beads - Authority,
City mango-- Approulnteta of subordinates-- Quulificntaans - Tams.
City munager -- Interference by cauncilnendxro.
City manager- Removal- Resolution and notice
City manner-- Rcntovnl -Reply and heeling.
City maneyer- SubstIone.
Otah and Enid of office's.
33AI3_1713 Council rneetinge..Quorum -- Rules - Vagina,
35A 11 1110 Adoption of codes by rein nom.
35A1112Q Ordinen -ne Style-- Requisites --Vrin.
35,1 13 200 Authentication, recording end publicetio0 of ordinances.
311
Governance Coordination Manual Adopted May I3 2003
5A 13 210 Audit and allowance ordemands against city.
Optiacs1 division of city into wards.
35A 13 230 Powers ofemmcil.
J cw 354.13,n10 City officers of council.
35,6 13 330
The councilmembers shall be the ordy elective officers of u code city electing to adopt the
council - manager plan of government authorized by this chapter, except where statutes provide
for an elective municipal judge. The council shall appoint an officer whose title shall be "city
manager" who shall be the chief executive officer and head of the administrative branch of the
city government The city manager shall be responsible to the council for the proper
administration of all affairs of the code city. The council of a nonclutrter code city having less
than twenty -five hundred inhabitants shall consist of five members; when there are twenty -five
hundred or more inhabitants the council shall consist of seven members: PROVIDED, That if
the population of u city idler having become a code city decreases from twenty -five hundred or
more to less than twenty -five hundred, it shall continue to have a seven member council. lf. eller
n city has become a council - manager code city its population increases to twenty -five hundred or
more inhabitants, the number of cottticitmanic offices in such city may increase from five to
seven members upon the affirmative vote of a majority of the existing council to increase the
number of enuncilmauic offices in the city. When the population of u council - manager code city
having five councilmanic offices increases to five thousand or more inhabitants, the number of
councilmanic offices in the city shall increase from five to seven members. In the event of an
increase in the number ofcnuttrilmanic offices, the city council shall, by majority vote, pursuant
to RC\V 2SA 13 0211 appoint two persons to serve in these offices until the next municipal
general election, at which election one person shall he elected for a two -year team and one person
shall be elected for a four -year term. The number of inhabitants shall be determined by the most
recent official state or federal census or determination by the Mete office of financial
management, A chatter adopted tinder the provisions of this title, incorporating the council-
manager plan of government set forth in this chapter may provide for an uneven number of
councilmernbers not exceeding eleven.
A noncharter code city of Tess than five thousand inhabitants which has elected the council -
manager plan of government and which has seven councilmanic offices may establish a five -
member council in accordance with the following procedure. Al least six months prior to n
municipal general election, the city council shall adopt an ordinance providing for reduction in
the number of councilmanic offices to five. The ordinance shall specify which two councilrnanic
offices, the terms of which expire at the next general election, are to he terminated. The
ordinance shall provide for the renumbering of council positions and shall also provide for a two-
year extension of the term of office of a retained councilmanic office, if necessary, in order to
comply with RCW 3SA 12040.
However, a nonchtier code city that has retained its old council - manager plan of
government, es provided in RCW ;54,02.130, is subject to the laws applicable to that old plan of
government.
39
Governance Coordination Manual Adopted May 1,0 2003
...00Valluy
(1994 c 223 § 33; 1994 c 81 § 72; 1937 e 3 ¢ 16; 1985 a 106 § 2; 15 c 128 § 2;1979 ee.s. c 18 f 24; 1979 c 151 1
34; 1967ecs.c 119 35A.13.919.1
Naves:
Sex ernbility -1987 c 3: See rote fallowing RCW 3,46,020.
Severat.11hy -1979 ese. c 18: Sce not fallowing RCW 15A 01 07Q
Population ddeecrent aarirur, x ce nffinarr. ialnanagement: Chapter 4,6? POP.
RC1P ;35A.13,1120 Election or coonc8men —t < licih8ity -- Terms — Vacancies— Forreiture of
ofeen— Conmeil ebatnunn.
In council-manager code cities, eligibility for election to the council, the manner of electing
councilmen, the numbering of council positions, the cellos of councilmen, the occturence nod the
filling of vacancies, the grounds for forfeiture of office, and appointment of a mayor pm tempore
or deputy mayor or councilman pro tempore shall be governed by Ibe corresponding provisions
of RCW 35A,12.030, 35A,12,040, 35A,12,050 35A.12,060 and }5A.12.065 relating to the
council of a code city organized under the mayor - council plan, except that in a ateil- manager
cities where all council positions are at -large positions, the city council may, pursuant to RCW
35A.13.033, provide thiti the person elected to council position one shall be the touncil chairman
and shall carry out the duties prescribed by RCW }SA 13_frit
11994 a 2233 §36; 1975 1st ems. c 153 § I 1967 end. c 119 § 35A.13.020.I
11611' 35A,13.0,12 31nyor— Electiion— C6nlr•m In be mayor—bugles.
Biennially at the first meeting of the new council the members thereof shall choose ll
chairman from among their number unless the chairman is elected pursuant w RCW 35A 11 -033.
The chairman of the council shall have the title of mayor and shall preside at meetings uf 1181
counciL In addition to the powers conferred upon him as mayor, he shall continue lo have all the
rights, privileges, and immunities of a member of the council, The mayor shall be recognized as
the head of the city for ceremonial purposes and by the governor for purposes of military law. He
shall have no regular administrative duties, but in time uf public danger or emergency, if so
authorized by ordinance, shall the command of the police. maintain law. and enforce order.
(1975 1st ez.s, c 155 § 2; 1967 ex,s, c 119 4 35A,13030 (
IiC11' 35.1,13,033 I•;lection on protxnilion to designate person elected la position one ns s alrmnn••
Snbstyuexn holJen of position one to be chnirmmr.
The city council of a council- trutruager city may by resolution place before the voters of the
city, a proposition to designate the person elected to council position one as the chairman of the
council with the powers and duties set forth in RCW 3$A,13,030 Ira majority of those voting on
the proposition cast a positive vote, then at all subsequent general elections at which position one
is on the ballot, the person who is elected to position one shall become the chairman upon taking
office.
(1975 1st c 155 §3.1
BOY 1VA.I3.035 Mayor pro Import or depaty mayor.
Biennially at the first meeting of a new council. or periodically. the members thereof, by
40
Coveronnce Coordinnlian ,tlnnanl Adopted ;Slay 13' 2003
SP.
majority vutc, ,nay designate one of their number as mayor pro ten►pure or deputy mayor for
such period as the council may specify, to serve in the absence or temporary disability of the
nillyctr; or, in lieu thereof, the council may, as the ,teed inay ;vise, appoint any qualified person to
serve 55 mayor pro tempore in the absence or temporary disability of the mayor. In die event uf
the extended excused absence or disability of a courtcilrnlul, the remaining members by majority
vote may appoint a councilman pro tempore to serve doing the absence or disability,
[ 1969 ex,s, c 81 § 11
Notes:
Elreclive date -1969 me. c 8 1 : 'this 1969 mrundoop• net shall take erred July 1 , 1969.' 41969 ex.a, a 81 § 7
B6 35:1.13,040 Corn pen sn lioa of co no ell men —Es imam.
The salaries of the councilmen. including the mayor, shall be fixed by ordinance and may be revised
from time to time by ordinance, but any increase or reduction in the compensation attaching to an office
shall not became effective until the expiration ul•the term then being served by the incumbent: PROVIDED,
That compensation of councilmen may nut be increased or diminished idler their election nor may the
compensation oldie mayor be increased or diminished after the mayor has been chosen by the council.
Until councilmen of u newly - organized council - manager axle city may lawfully be paid as provided by
salary ordinance. such councilmen shall be entitled to compensation in the wale manner and in the same
amount as councilmen of such city prior to the adoption of this council - manager plan.
Until a salary ordinance tam be passed and became effective as to elective officers of a ,newly
incorporated code city. IIIe fitst councilmen shall be entitled to compensation as follows: In cities having
Tess than five tlluustmd irllntbitmnls- •twenty dollars per meeting fur not more than two meetings per month: in
cities lowing more than five thousand but less than ffieen llwusand inhabitants - -a salary of one hundred and
fifty dollars per calendar month: in cities having flare than fifteen thousand inhabitants - -a salary of four
hundred dollars per calendar month. A councilman who is occupying the position of mayor, in addition to
his salary as a councilman, shall be entitled, while serving as mayor, to an additional amount per calendar
month, or portion thereof, equal to twenty -five percent of the councilmanic salary: PROVIDED, That such
interim compensation shall remain in effect only until a salary ordinance is passed and becomes effective as
to such officers. and the compensation provided herein shall not he construed as fixing the usual
compensation of such officers. Councilmen shall receive reimbursement for their actual and necessary
expenses incurred in the performance of the duties of their office, or the council by ordinance may provide
for a per diem al lowance. Procedure for approval of claims for expenses shall be as provided by ordinance,
(1979 exit c 18 § 25; 1967 end. e 119 § 35A,13,W0,1
Notes:
Sesernbilily -1919 no.,. c I8: See note follo•.ning RCW 35A,Q1.Q24.
It C11' 15 Clly rnrranger— Qaatificnllons.
41
Governnoce Courdinnlion Mnnonl Adopted 51ny 13 2003
The city manager need not he a resident at the time of his appointment. but shall reside in the code city
after his appointment unless such residence is waived by the council. lie shall be chosen by the council
solely on the basis of his executive and administrative qualifications with special reference to his actual
experience in, or his knowledge nf, accepted practice in respect to the duties of his office. No person elected
to membership on the council shall be eligible for appointment as city manager until one year has elop=ed
following the expiration of the term file which he was elected.
11967 ex s, c 119 0543.11.050.]
RCM' 3543,13,0611 City ma nager may Irma Poo or more cif
Whether the city manager shalt devote his full time to the affairs of one code city shall be determined
by the council, A city manager may serve Iwo or more cities in that capacity at the same time.
[1967 cx.s, o
119 §
3543.13.060.1
RCW 35,►.13.O7a
[1967 ex,s, e
119
35A.; 3.070.1
J3CW 3543,13,080
duties.
City manager -Bond and oath.
City uuanger— Wuwers and
Before entering upon the duties of his office the city manager shall take an oath or affirmation for the
faithful performance of his dillies and shall execute and file with the clerk of the council a bond in favor of
the code city in such sum as may he fixed by the council. The premium on stx:h bond shall be paid by the
city.
The powers and duties of the city manager shall he
(1) To have general supervision over the administrative affairs of the code city;
(2) To appoint and remove at any lime all department heads, officers. and employees of the code city,
except members of the council, and subject to the provisions of any applicable law, rule, or regulation
relating to civil service; PROVIDED. That the council may provide for the appointment hy the mayor,
subject to confirmation by the council, of a city planning commission, and other advisory citizens'
committees, commissions, and hoards advisory to the city council; PROVIDED FURTHER, Thai if the
municipal judge of the code city is appointed, such appointment shell he made by the city manager subject
to confirmation by the council, for a four year term. The council may cause an audit to be made of any
depanment or office of the code city government and may select the persons to make it, without the advice
or consent of the city manager,
(3) To attend all meetings of the council al which his attendance may he required by that body;
(4) To see that all laws and ordinances are faithfully executed, subject to the authority which the
council may grunt the mayor to maintain law and order in times of emergency;
42
Governance Coordination Manual Adopted Slay I3 1003
(5) To recommend for adoption by the council such measures as he may deem necessary or expedient;
(ti) To prepare and submit to the council such reports as may be required by that body or as he may
deem it advisable to submit;
(7) To keep the council fully advised of the financial condition of the code city and its future heeds;
(8) To prepare and submit to the council a proposed budget for the fiscal year. as required by chapter
35A.33 RCW, and to be responsible for its administration upon adoption;
(9) To perform such other duties as the council may determine by ordinance or resolution.
[1997 c 1 § 17; 1967 ax.s c 119 §35A.13.030.1
Notes:
Severobility --1987 c 3: See rate following RCW) 46 0
ACV 39.4 mow Creation of departments. offices, and an Morn enb- Con
On recommendation of the city manager or upon its own action, the council may create such
departments, offices, and employments as it may find necessary or advisable and may determine
the powers and duties of each department or office. Compensation of appointive officers and
employees may he fixed hy ordinance after recommendations are made by the city manager. The
appointive officers shall include u city clerk and a chief of police or ocher law enforcement officer.
Pursuant to recommendation of the city manager, the council shall make provision for obtaining
legal counsel for the city, either by appointment ofa city artnrney on a full time or pun time basis.
or by any reasonable contractual armngemertt for such professional services.
11967 ens. a 119 § ] SA.13.09D.I
11967 ex.s. c 119 §35A,13.100
s ky
RCW 35A, 13,I110 Ctly iananeer_llepartment bends—Antboriry.
The city tonnage' may authorize the head of a department or office responsible to him to
appoint and remove subordinates in such department or office. Any officer or employee who may
he appointed by the city manager, or by the head of a depanment or office, except one who holds
his position subject to civil service, may be removed by the manager or other such appointing
officer at any time subject to any applicable law, rule, or regulation relating to civil service.
Subject to the provisions of RCW 35A,13,0a0 and any applicable civil service provisions, the
decision of the manager or cotter appointing officer. shall be final and there shall he no appeal
therefrom to any other office. body, or court whatsoever.
43
Governance Coordination 2lanual Adeptrrt May I3 21103
(ACM' 33A.13,1111 City ma usgrr— Appoinlmantof subordinates— Qualification..= rerme.
Appointments made by of under the authority of the city manager shall be on the basis of
ability and training or experience of the appointees in the duties which they are to perform, and
shall be in compliance with provisions of any merit system applicable to such city- Residence
within the code city shall not be a requirement, All such appointments shall be without definite
term.
11967 ex.s. c 119
§35A_13.1101
35A,13,1211
City. on noRer—
Intcrferenre by
couocll nl amber.
Neither the council, nor any of its committees or members, shall (litect the appointment of any
person Ili. or his lenoval from, office by the city manager or any of his stibordinates, 1?seept I'ur
the purpose of inquiry, the council and its members shall deal with the adntinistrrttive service solely
through the manager and neither the council nor any committee or member thereof shall give
orders to any subordinate of the city manager, either publicly or privately. The provisions of this
section do not prohibit the council, while in open session, lion fully and freely discussing with the
city manager anything pertaining to appointments and tenovals of city officers and employees and
city affairs.
11967 er.s. c 119 § 35A.13.120.1
1(CZY 35A.13,13q City manager — Removal— Resoluliun and notice.
(1967 acs. c 119 § 3SA.13.I30.1
SPikaile
The city manager shall be appointed for an indefinite term and may be removed by a majority
vote of the council, At lust thirty days before the effective date or his removal, the city manager
must be furnished with a formal statement in Ilue form of a resolution passed by a majority vote of
the city council stating the council's intention to remove him and the reasons therefor. Upon passage
of the resolution staling the council's inteuion to remove the manager, the council by a similar vote
may suspend him from duly, but his pay shall continue until his removal becomes effective.
mil!' JSA.13.1.11( City manager — Rem nsal and Marine,
The city manager may, within thirty days front the dale ''1'seivice upon him of a copy thereof,
reply in writing to the resolution stating the council's intension to remove him. In the event no reply
is timely filed, the resolution shall upon the thirty -first day limn the dale of such service, constitute
the final resolution removing the manager and his services shall leaninale upon that day. 11 a reply
shall be timely filed with the city clerk, the council shall fax a tinge rot a public hearing upon the
44
Coves onoce Coordination Mannul Adopted May I3' 2503
j a v
�
question of the manager's removal and a final resolution removing the manager shall not be adopted
until a public hearing has been had, The action of the council in removing the manager shall be
final.
(1967 ex.a, c 119 j 35A.13.140 .I
RCW39A,1.1.1$11
City manager..
Substitute.
The council !nay designate a qualified tuJntinistrativc officer of the city or town to perform the
duties of manager;
(I) Upon the adoption of the council - manager plan, pedaling the selection raid appointment of a
manager; or
(2) Upon the termination of the services of a numager, pealing the selection and appointment
of a new manager, or
(3) During the absence, disability, or suspension of the manager.
(1967 119 §35A.13,150.1
RCM 341.13.140 Oath and bond of officers.
All provisions of RCSV 2.5.&121a relating to oaths and bonds of officers. shall be applicable
to code cities organized under this council - manager plan,
Notes:
[1967ex,a,e119 §3SA.13.160.)
itt'!1'35A.1 ,3.170 Council meetings—) irain- .Rules— V'oling.
All provisions of RCW ,35A. 1 2,110 as now or het eviler amended, and 156,.12,12k relating to
council meetings, a quorum for transaction of business, tides and voting al council meetings. shall
be applicable to code cities organized under this council- nuuu'Iger plan.
[19T9ass, eta § 24;1967ax.e.e119 §MA.13.110.1
Sevel'nbility- -1479 "..h. ' 111: ,Carle fb11owilia RCW iSA 01 071)
RC1!' 35AJ3.1fia Adoption of codes by reference.
45
Governance Courdion lion Manual Adolsled May 13° 2011,)
Ordinances of cities organized under this chapter may adopt codes by reference as provided in
RCW 3$A,12,140.
/1967 ex.a, c 119 § 3SA. I ). I £0,1
11CWV3SA,13.1911 O.c1 u - .s-- Sryto-- Huoutalla — Veto.
The enacting clause of all ordinances shall he as follows: 'The city council of the city of
, do ordain as follows::" No ordinance shall contain more than one subject and that must be clearly
expressed in its title.
No ordinance nr any section or subsection thereof shall be revised or amended unless the new
ordinance sets fonh the revised ordinance or the amended section or subsection at full length.
No ordinance shall take effect until five days after the date of its publication unless otherwise
provided by statute or chance, except that an ordinance passed by a majority plus one of the whole
membership of the council, designated therein as a public emergency ordinance necessary for the
protection of public health, public safety, public property as the public peace. may be made effective
upon adoption. but such ordinance may not levy taxes. grant, renew, or extend 0 franchise, or
authorize the hormwing of money,
11967 acs. o119
¢ 35A.13.190.1
yew 354.13.300 Aulbtnlicalinv. recording and
pablinrlinu of ordinn ncn.
Ordinances of code cities organized under this chapter shall be authenticated, recorded and
published as provided in RCW 35A. 12.150 and ,5A.12.160,
11967 ex.s. c 119 §35A.13.200.1
RCW 354.13,210 Andin and annwancr of dtaua,ub again city.
RCW e 5A.h 2,17Q shall apply to the audit and allowance of demands against the city.
[190 cxs,c119
RCW 35A.13.220 Optional division of thy Into worth.
A code city organized tinder this chapter may be divided into wards as provided in RCW
35A.12. 180.
J 196'1 cx.s. c 119 ¢ 35A.13.220.)
p:CV 354,1),230 1'awcrt of council,
The cotmcil of any code city organized under the council - manager plan provided in this chapter
Governance Courdlaolloa Manual Adopted May 13 2093
shall have the powers and authority granted to legislative bodies of cities governed by this title as
more particularly described in chapter 35A.11 RCW, except insofar as such power and authority is
vested in the city manager.
[1967 ex,s, c 119 135A.13,230.)
46 47
Cnvernanre Cnor'dluallon Manual Adopred May 13" 2110!
Exhibit A -9
GENERAL POLICY RESOLUTION OF CORE BELIEFS
A RESOLUTION Olr NEW CITY OP SPOKANE VALLEY IS.S'I'AIILISIIING A
(71:A'i RA!, POLICY kI SOI,(17'IUjV t;A4ANA'I'ING II4OD1 THE CORE 11ELiEPs 1)N
Tit CITY COUNCI AND CONED UNITY AND SUITING PORT11 Dm ES OP IIO l
ELECTED ANDA pro IrV'I'I;U OPIrICIAL,s °ETlll; cm fo DELI' CUIDIi
LECISLA'TIVE AND EXECI I'IVE DECISIONS '1'OWAR0 EIrVEC'I'IV1;,
RESPONSIVE, AND OI'ISN COVERNDtISNT
WHEREAS. the City Council of the City of Spokane Valley. as the elective legislative
body. is charged with promulgating Ordinances and Resolutions Which become the law of the
city; and
WHEREAS. such Ordinances unit Resolutions must provide enforceable provisions
subordinate to. and in harmony with. all other applicable federal and state statutes and
regulations; and
Wll EREAS, the City Council desires to provide a clear set of general policy guidelines
for the conduct deity government;
NOW, 'I'IIIEREIrORE. the City Council of' the City of Spokane Valley does hereby
affirm and resolve that the following core beliefs shall serve as guidelines for the conduct of
affairs by all branches of Spokane Valley City Government,
Section 1. We believe. that Spokane Valley should be a visionary city encouraging its
citizens and their government to look to the future bcyoml the present generation
and to bring such ideas to public discussion and to enhance a sense of community
identity.
Section 2.
Section 3.
We believe that the elected body decision making is the only lawful and effective
way to conduct the public's legislative business and that careful observance of a
clear set of Covernence CIOrdiral tides of procedure can best enhance public
participation and decision making,
We believe in the City Council as policy leaders of the City. One or core City
Coultcilntcntbe,s are encouraged to take the lead, tuber practical, in spunsoting
Ordinances or Resolutions excepting quasi- judicial or other public hearings and
the statutory duties of the City Manager as set forth in KCW 3.A. 1 3.020.
Govtrao col C P0+dt,ut1OU ,Mamunl
RESOLUTION NO. 03-027
4 8
ky
Adupled May 13" 2003
SPikane
Milky
Section 4. We believe in hearing the public view. We affirm that members of the public
should be encouraged to speak and be heard Iluuugh reasonable tides of
paocedure when Itle public business is being considered thus giving elected
officials the broadest perspectives fium which to make decisions.
Section L. We believe 11501 the City of Spokane Valley's governance should be known as
"user friendly ', and that governance practices and general operations should
consider how citizens will he served in the most responsive, effective and
courteous manner.
Section 6. We believe that the economic and commercial job base of the community should
be preserved and encouraged to grow as an alternative to increasing property
taxes, We believe it imperative to have an expanded and diverse economic base,
Section 7. We solicit the City Manager's support in conducting the affairs of the city with
doe regard for.
(a) Pt mooting mutual respect between the. Citizens, City staff and the City
Council by erecting the organizational team work neeessary for effective,
responsive and open government,
(b)
(e)
(d) Seeking creative ways 10 contain or impede the rising cost of
governmental services, including examination of private sector
alternatives in lieu of governmentally provided services.
Providing a data base of future projects and dreams for the new City of
Spokane Valley so that good ideas from its citizens and leaders are nut lost
arid the status of projects can be readily 1101011nined.
(c)
Providing the City Council and public aitsoruable advance notice when
issues are to be brought forward for discussion.
Establishing and maintaining a formal city -wide customer service pnugrart]
with emphasis on timely response. 11 user - friendly atmosphere. and on
attitude of facilitation and accommodation within the bounds of
responsibility. integrity, and financial capability of the city, including
organizational and job description documents while pursuing "best
practices" in customer service.
49
Covcrma ate Cootxtlaatoo Minimal Adapted May 13 2110.3
Passed and approval by the City Council of the City of Spokane Valley at a regular meeting
on 41ay 13th, 2(I(L,
Mayor
Attest: Approved as to form:
City Clerk City Attorney
SO
Governance Coordination Monad Adopted 51ny 13 2003
DATE ACTION IS
REQUESTED:
May 13, 2003
APPROVED FOR
COUNCIL PACKET:
City Manager
Dept. Head
Attorney Approve
As To Form
TITLE:
Engineering Technician
Position
ATTACHMENTS:
1) May 5, memo from City
Engineer
2) Position bulletin
3) Position description
TYPE OF ACTION:
Ordinance
Resolution
X Motion
Other
SUBMITTED BY: Public Works Director
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No.
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Approve Engineering Technician Position
DISCUSSION: During the May 6, 2003 Council Study Session, the need for services of an individual in
this position were reviewed with the City Council. Services provided by this position such as CIS
mapping, property research, CAD drafting and designing, surveying and graphics will support the work
done by Building, Planning, and Public Works staff. Having a City employee to provide these services
will help to reduce or eliminate the City's reliance upon Spokane County staff for these services. This
position was inadvertently not included in the City's 2003 Budget, so a budget amendment will be
required if the position is authorized by the Council.
ALTERNATIVES: 1) Use Spokane County staff under our contract; 2) use a consultant firm for some of the
services
FISCAL IMPACT:
SOURCE OF FUNDS: general fund and street fund
AMOUNT BUDGETED: -0-
AMOUNT NEEDED FOR PROJECT: approximately $30,000
S
j N7dikY
Me mo
To Dave Mercier,
From Dick Thiel
Via: Dick Warren
Data May 5, 2003
Re: Engineering Technician Position
Please let me know if you need additional information.
Attach.
1
from°the des ofd f
the City Engineer
In our meeting of May 1 we discussed the urgent need to fill the Engineering Tech position; we have
had many candidates, and have reviewed all the applications and interviewed the top candidates. The
recommended hire is a very strong candidate, but his current salary is near the top of the grade. We
strongly recommend approval near the top of the grade, or at approximately the equivalent of $23 /hr. It
is our understanding we need a budget supplement and "consensus approval" from Council to proceed
with a job offer.
Attached are the job description and job opportunity bulletin for this position, which describe the duties.
The position was identified and justified early in the budget process, but somehow was omitted from
the final approved budget The salary requirement for the remainder of this fiscal year will be
approximately $28,000.
This person is a key player on the public works team; he will report directly to the City Engineer or
Public Works Director, and will provide technical engineering services to the entire Department's staff,
and also to many other City staff. Many of the services, such as GIS mapping, property research, CAD
drafting and designing, surveying and graphics will probably only be available from this one individual.
The candidate recommended has a unique and extensive background in engineering work beyond the
scope of this position, and therefore will be able to perform many other critical tasks for the department
He is applying to take the EIT exam in fall; if he passes, he would be eligible for the Assistant Engineer
position, which provides him with a potential career ladder.
From my past experience, this position will become an invaluable one to the entire City staff, and he
will soon be experiencing a significant workload. We are currently attempting to obtain some of these
services from the County under contract his presence on our staff will enable us to minimize the
dependency (and especially cost dependency) on the County for these services.
POSITION: ENGINEERING TECHNICIAN
SALARY: Anticipated starting salary is $3,331 per month plus excellent benefit package. Full salary range is
$3,331- $4,305 per month.
APPLICATION JEA1)L1NE: April 4, 2003
City of Spokane Valley
TO APPLY: Submit City application form or resume with current salary and list of. five (5) references to: Don
Morrison, Interim Human Resources Manager, 11707 East Sprague, Suite 106, Spokane Valley, WA 99206.
Applications accepted by fax at 509- 921 -1008 or email to dmorrisonnspokanevalley.org. NOTE: if you have
previously applied for a related City position, you do not need to submit another application for this opening.
GENERAL PURPOSE: Reporting to the Public Works Director or City Engineer, this position performs
routine and complex technical engineering and drafting related work. Assists an Engineer in application of
principles methods, and techniques of civil engineering technology. Responds to a variety of citizen service
requests and routes to appropriate department for resolution.
EXAMPLES OF ESSENTIAL DUTIES: Researches records, maps and other data to obtain such typical
engineering data such as location of sewer stubs, water mains, hydrants, etc. and zoning district designations or special
property assessments. Serves as the City's principal CAD operator and drafting technician. Assists in the preparation of
engineering plans and specifications, coordinates required advertising for bids, reviews construction bids and snakes
necessary recommendations based on lowest and best bids, competency of vendors and consultants, and the selection
criteria. For construction projects, calculates dimensions, profile specifications, and quantities of materials such as pipe,
concrete, and asphalt. Inspects construction site to determine conformance of site to design specifications. Writes legal
descriptions for dedications, annexations, local. improvement districts, easements or condemnations. Assists in the review
of private project development plans for compliance with codes, regulations, and standards, adequacy of applications for
permits and compliance with approved plans. Performs a variety of office related functions, including preparing permits,
correspondence, maps, presentation materials, brochures, reducing field notes, printing materials, answering phones and
responding to inquiries from contractors, developers, property owners, staff, and the general public. Takes calls regarding
citizen service requests or complaints and route to appropriate department for resolution.
DESi:RED QUALIFICATIONS: Education and Experience: Graduation from a high school or GED, supplemented
by two years of related technical or college training in drafting, Computer- Aided - Design (CAD), engineering technology,
civil engineering or a closely related field; and B) Minimum of two years related experience. Necessary Knowledtte,
Skills and Abilities: Working knowledge of civil engineering principles, practices and methods as applicable to a
municipal setting; skill in arriving at engineering cost estimates; skill in basic drafting, surveying, and flagging;
Considerable skill in A-utoCA.D. Ability to prepare, organize and maintain engineering field and office data, reports and
systems. Skill in the use of standard office suite software applications, including MS Word. Exceptional skill in customer
service and interpersonal relations. Ability to communicate effectively; ability to handle stressful situations; ability to
greet and respond to customers in a friendly, pleasant and professional manner using appropriate inflection, grammar and
syntax.
The City of Spokane Valley has a policy of limiting smoking in the workplace.
We are an Equal Opportunity Employer.
11707 E. Sprague, Suite 106 • Spokane Valley, WA 99206 • Ph: (509) 921 -1000 • Fax: (509) 92 -1
Class Title: Engineering Technician
Department: Public Works
Division: NA
Date: March 25, 2003
GENERAL PURPOSE
Pcrform.s routine and complex technical engineering related work for environmental, utilities,
street, and other public works projects and programs. Assists an Engineer in application of
principles, methods, and techniques of civil engineering technology.
SUPERVISION RECEfVED:
Works under the general guidance and direction of the Public Works Director or City Engineer as
assigned.
SUPERVISION EXERCISED
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Reviews project specifications and confers with engineer concerning assistance required such as
plan preparation, acceptance testing, evaluation of field conditions, design changes, and reports.
Conducts materials testing and analysis.
CITY OF SPOKANE VALLEY
POSITION DESCRIPTION
Job Code Number: 320
Grade 'Number:
FLSA Status: Non Exempt
Location City Hall
Prepares reports detailing tests conducted and results. Drafts and calculates field notes to
document quantities, alignment, grade and locations according to project plans or to document
monthly and final progress estimates.
Surveys project sites to obtain and analyze topographical details of sites.
Writes legal descriptions for dedications, annexations, local improvement districts, easements or
condemnations.
Researches records, maps and other data to obtain such typical engineering data such as location
of sewer stubs, water mains, hydrants, etc. and zoning district designations or special property
assessments.
Using computer assisted design (CAD) equipment and software, designs and/or drafts sketches of
proposed drawings, checking dimension of parts, materials to be used, relation of one part to
1
another, and relation of various parts to whole structure or project; making any adjustments or
changes necessary or desired. Drafts detailed dimensional CAD drawings such as those needed for
company products, facilities, improvements, systems and projects. Assists in the preparation of
CAD engineering plans and specifications, and in the preparation of maps, data bases, and
comprehensive plans.
Draws charts for representation of statistical data draws finished designs from sketches.
Reviews project specifications and confers with Engineering and other staff concerning assistance
required such as plan preparation, design changes, and reports.
Drafts and plots maps and charts showing profiles and cross - sections, indicating relation of
topographical contours and elevations to buildings, retaining walls, tunnels, utility lines, and other
structures.
Calculates dimensions, profile specifications, and quantities of materials such as pipe, concrete,
and asphalt.
Inspects construction site to determine conformance of site to design specifications.
Assists engineers to ensure that construction and repair of transportation, water or wastewater
systems meet control requirernents.
Assists in the review of private project development plans for compliance with codes,
regulations, and standards, adequacy of applications for permits and compliance with approved
plans.
Assists in the preparation of engineering plans and specifications, coordinates required
advertising for bids, reviews construction bids and makes necessary recommendations based on
lowest and best bids, competency of vendors and consultants, and the selection criteria.
Assists in project management for the construction of the municipal public works projects.
Assists in the preparation of sanitary sewer, water, storm drainage, and street system maps, data
bases, and comprehensive plans.
Assists in the maintenance of engineering and infrastructure records. Prepares and drafts as -built
plans for street, water, sewer or light systems.
Reviews applications for utility permits, street use permits, franchise utility permits, etc. Issues
routine permits.
Assists in the evaluation of transportation and traffic impacts of development proposals, permits,
rezones, plats, etc. Prepares traffic, utility and other studies and reports.
2
Coordinates sidewalk inspection, maintenance and enforcement programs.
Assists in intersection signal and channelization design.
Assists in the development of pavement management systems.
Performs a variety of office related functions, including preparing permits, correspondence,
maps, presentation materials, brochures, reducing field notes, printing materials, answering
phones and responding to inquiries from contractors, developers, property owners, staff, and the
general public.
Serves as a drafter, by making final sketch of proposed drawing, checking dimension of parts,
materials to be used, relation of one part to another, and relation of various parts to whole
structure or project; making any adjustments or changes necessary or desired; Inking in lines and
letters on pencil drawings as required; Drawing charts for representation of statistical data;
drawing finished designs from sketches; using computer assisted drafting (CAD) equipment and
software.
PERIPHERAL DUTIES
Serves as a member of various employee committees.
Serves as a member of survey crew or flagging as needed.
DESIRED MINIMUM QUA.LiFICATIONS
Education and Experience:
(A) Graduation from a high school or GED, supplemented by two years of related
technical or college training in drafting, Computer- Aided - Design (CAD), engineering
technology, civil engineering or a closely related field; and
(B) Minimum of two years related experience; or
(C) Any equivalent combination of education and experience.
Necessary Knowledge, Skills and Abilities:
(A) Some knowledge of civil engineering principles, practices and methods as applicable
to a municipal setting; some knowledge of applicable City policies, laws, and regulations
affecting Division activities;
(B) Considerable skill in arriving at cost estimates on complex projects; some skill in
operating the listed tools and equipment; some skill in basic drafting, surveying, and flagging.
3
(C) Ability to prepare, organize and maintain engineering field and office data, reports
and systems; ability to effectively communicate complex technical information, orally and in
writing, to contractors, developers, property owners, employees, consultants, other governmental
agency representatives, City officials and the general public.
(D) A key value of the City is customer service. This position requires considerable
knowledge, ability and skill in the principles and practices of excellent customer service as
practiced in both the private and public sectors. It requires the ability to effectively meet and
deal with the public; the ability to handle stressful situations; the ability to greet and respond to
customers in a friendly, pleasant and professional manner using appropriate inflection, grammar
and syntax; the ability to establish and maintain effective working relationships with employees,
supervisors, and the general public; the ability to maintain a professional, courteous, and pleasant
demeanor in difficult and stressful situations; and the ability to diplomatically deal with difficult
people. A willingness to expend extra effort to help the public find answers or information
relative to their inquiry or complaint is expected.
SPECIAL REQUIREMENTS
Must possess a valid State driver's license or have the ability to obtain one prior to employment;
must be physically capable of moving about on construction work sites.
TOOLS AND EQUIPMENT USED
Personal computer, including word processing, spreadsheet, and data base and computer- aided-
design software; standard drafting tools; pipe locator; engineering calculator; motor vehicle;
phone; mobile radio.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform th essential functi
Work is performed mostly in office settings. Some outdoor work is required in the inspection of
various land use developments, construction sites, or public works facilities. Hand -eye
coordination is necessary to operate drafting instruments, computers and various pieces of office
equipment.
While performing the duties of this job, the employee is occasionally required to stand; walk; use
hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl;
talk or hear.
4
The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision, depth
perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works in outside weather
conditions. The employee occasionally works near moving mechanical parts and in high,
precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne
particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the
work environment is usually quiet to moderate.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job
related tests may he required.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Approval: Approval:
Human Resources Manager City Manager
Effective Date: March 11, 2003 Revision History:
5
DATE ACTION IS
REQUESTED:
April 8, 2003- Tabled
April 22, 2003 - Remove from
table- retabled Probation Svcs.
May 13, 2003 - remove from
table probation svcs.
APPROVED FOR
COUNCIL PACKET:
0/ City Manager
Dept. Head
Attorney Approve
As To Form
TiTLE:
Ratify County changes to
probation services agreement
ATTACHMENTS:
Letter dated March 26, 2003
from James Emacio
TYPE OF ACTION:
Ordinance
Resolution
Y Motion
Other
SUBMITTED BY: Lee Walton for City Manager
ALTERNATIVES: None
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 2003 -099
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Ratify language changes approved by
Spokane County Board of Commissioners in interlocal agreement for probation services.
DISCUSSION: At the March 20, 2003 meeting, Council authorized for execution interlocal agreement
No. CO3 -1.7 for probation services with Spokane County. Following Council action, there were some
language changes made by the County to these two agreements that were included in the documents
executed by the Board of Commissioners. The probation services agreement approved for execution by
Council did not include a cost figure for service. The language in Section 3 covering costs was changed in
the document approved by the County Board and includes an estimated cost for 2003. This change is
detailed in the March 26, 2003 letter from James Emacio. At the April 8, 2003 Council meeting, action on
approval of the language changes was tabled to the April 22, 2003 meeting. After discussion of the
agreement language changes at the April 22, 2003 meeting, Council tabled action on ratification to a later
meeting.
FISCAL IMPACT: Potential probation costs ($165,71
STEVEN J. TUCKER.
PROSECUTING AITORSIEY
March 26, 2003
Mr. Ilse Walton, Acting City Manager
City of Spokane Valley
11707 East Sprague Avenue, Suite 106
Spokane Valley, Washington 99206
Re: Interlocal Agreements With Regard to (1) Pretrial Services, (2) Probation Services, & (3) District Court
Dear Lee and Ruth:
1 thought it alight be a good idea for me to share with you certain changes which have been made to
the above referenced documents and which are included in the documents executed or under
consideration by the Board of County Commissioners. The executed documents are enclosed with
this correspondence.
PRETRLAL SERVICE'S (executed and enclosed):
The original draft set forth the 2003 compensation in the amount of -$25 501t:d 3: his figure was in
fact a twelve (12) month time frame. In the final draft, this figure was reduced to<$1= 9126:00
representing a nine (9) month time frame. This change should not create a problem.
PROBATION SERVICES (under consideration and not enclosed):
The original draft indicated that the assessment fees collected from individuals receiving
Probation Services under the terms of the Agreement would be sufficient to cover all costs.
Although, that will more than likely be the case, I have reformatted Section 3 (Costs for
Probation Services) so that it is consistent with the format in the Public Defender/Prosecutor
Agreement. The Agreement provides that the estimated 2003 Probation Services costs to the
City: �� %ill, be_ $165,7W Although the County anticipates that the assessments collected from
participants will equal this amount it is possible that assessments may exceed or, in fact, may not
meet this projected cost. 1 believe applying the same format as used in the Public
Defender /Prosecutor Agreement with regard billing/adjust and settle is in both Parties best
interests. lt.�- �`�
l�wv.e.�.�C
0
Criminal Department
MS PSB -1
1100 W. Broadway Avemre
Spokane, WA 99260 -0270
(509) 477 -3662 • FAX: 477.3409
Civil Department
MS PSB-I
1 115 W. Broadway Avenue
Spokane, WA 99260 -0270
(509) 477-5764 • FAX; 477.3672
OFFICE OF PROSECUTING ATTORNEY
0
Family Law Department
SS PSB -
1 124 W. Riverside, tower 1.£vc1 2
Spokane. WA 99201
(509) 477 -3662 • FAX 477 -3
County-City Public Safety Building
MS PSB -1
1 i 16 W. Broadway Avenue
Spokane, WA 99260 -0270
(509) 477 -3662 • FAX: (509) 477 -3409
Ms. Ruth Muller, City Clerk
City of Spokane Valley
11707 East Sprague Avenue, Suite 106
Spokane Valley, Washington 99206
0
Drug/Property Department
MS PSIi -I
721 N. Jefferson
Spokane, WA 99260-0270
(509) 477.6416 • FAX: 477.6450
0
Juvenile Department
MS F'SB -I
1208 W, , +.tatlon Avenue
Spokane, WA 99269-0270
(509) 477 -6046 • FAX: 477 -6444
Mr. Lee Walton, Acting City Manager
Ms. Ruth Muller, City Clerk
March 26, 2003
Page 2
DISTRICT COURT (executed and enclosed):
The Accounting Department provided me its comments on the District Court Services Agreement
Tuesday afternoon. They recommended more specificity be included in the Agreement concerning
the County /Courts responsibility to remit to the City fines, penalties, court costs and other fees
collected by the Municipal Court. The original language in the Agreement provided as follows:
SECTION NO. 4: SERVICES PROVIDED
COURT shall operate the Spokane Valley Municipal Court (hereinafter
"Municipal Court') for CITY. The Municipal Court shall have jurisdiction over
matters arising from CITY'S ordinances, as provided in RCW 3.46.030, as well as
those matters CITY is financially responsible for pursuant to RCW 39.34.180.
COUNTY, as provided by law, shall distribute all fines, penalties, court costs and
other fees collected by the Municipal Court under the terms of this Agreement that
are owing and due to CITY. Such moneys shall be distributed to CITY within the
same time frame that COUNTY distributes moneys other municipalities /agencies.
CITY shall be responsible for distributing the proportionate share of said moneys
to the appropriate state agencies as required by law.
The revised language in the Agreement, which includes more specificity, provides as follows:
SECTION NO. 4: SERVICES PROVIDED /COLLECTION OF REVENUES
COURT shall operate the Spokane Valley Municipal Court (hereinafter
"Municipal Court') for CITY. The Municipal Court shall have jurisdiction over
matters arising from CITY'S ordinances, as provided in RCW 3.46.030, as well as
those matters CITY is legally responsible for pursuant to RC 39.34.180. As part
of the Court Services to be provided under this Agreement, COURT shall collect
and remit to the CITY all fines, penalties, costs and assessments generated by CITY
cases with a filing date subsequent to the effective date of this Agreement which are
owing and due to CITY. Revenues collected shall be remitted to the CITY'S
designee no later than the 10` day of each month for the previous month. The CITY
shall be responsible for remitting Washington State's share of the revenue to the
State. The monthly reconciliation shall include a JIS computer- generated
remittance advice listing the CITY as a separate jurisdiction within COURT.
Mr. Lce Walton, Acting City Manager
Ms. Ruth Muller, City Clerk
March 26, 2003
Page 3
This change included in the final document executed by the Board of County Commissioners
should not create any problems. In fact, I believe it is in the City's best interest.
If you have any questions with respect to these changes, please feel free to contact me.
Sincerely you
J
MACIO
Clue Civil Deputy Prosecuting Attorney
Enclosures (City Clerk only)
cc: Stanley M. Schwartz (w /o enc.)
O:11.cttcrs \Walton- ltr- 032603.DOC
DATE ACTION IS T:I:
REQUESTED: Street Maintenance agreement
May 13, 2003 ratification
APPROVED FOR
COUNCIL PACKET:
Attorney Approve
As To Form
TYPE OF ACTION:
Ordinance
ATTACHMENTS: Resolution
April 29, 2003 letter from
City Manager James E•macio X Motion
Dept. Head Other
SUBMITTED BY: Lee Walton for City Manager
ALTERNATIVES: N one
FISCAL IMPACT: N/A
SOURCE OF FUNDS:
AMOUNT BU1)CETED:
AMOUNT NEEDED FOR PROJECT:
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 2003 -118
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Ratify language changes approved by
Spokane County Board of Commissioners in interlocal agreement for street maintenance services.
DISCUSSION: At the April 22, 2003 meeting, Council authorized for execution interlocal agreement No.
CO3 -33 for street maintenance services with Spokane County, including additional language amendment
to Section 3. Following Council action, there were some language changes made by the County to the
amendment approved by Council as noted in the April 29, 2003 letter from Jaynes Emacio.
STEVEN .I. TUCKER
PROSECUTING ING ATTORNEY
0
Dear Lee:
Criminal Department
MS PSB -1
1100 W.13roadway AVct uc
Spokane, WA 99260.0270
(509) 477.3662 • FAX: 477 -3409
April 29, 2003
Mr. Lee Walton, Acting City Manager
City of Spokane Valley
1 1707 East Sprague Avenue, Suite 106
Spokane Valley, Washington 99206
Civil Department
MS PSB-I
1 115 W. Broadway Avemte
Shute, WA 99260 -0270
(509) 477 -5764 • FAX: 477 -3672
OFFICE OF PROSECUTING ATTORNEY
RECEIVED-'-sz-
MAv U 1 2u23 IQLW
County -City Public. Safety Building
MS PSB -I
1 116 W. Broadway Avenue
Spokane, WA 99260 -0270
(509) 477 -3662 • FAX: (509) 477 -3409
VL4 FACSIMILE & MA.IL
(509) 921 -1008
Re: Street Maintenance Services Agreement Between Spokane County and City oflpOkrnle Valley
The Board of County Comuiissioners at its 2:00 P.M. Consent Agenda authorized the execution of
the above- referenced Agreement. The Agreement that the Board executed is different than the
Agreement approved by the City at its meeting last week. In your meeting last week, you inserted
certain language into the negotiated Agreement. Subsequent to your meeting, Stanley Schwartz
contacted me and indicated that the language within the Agreement could further be modified to
read as follows:
If the completed work does not meet minimum quality standards as stated in this
Agreement, the City will may withhold payment until corrective action is completed. Any
additional costs incun because minimum quality standards were not initially achieved,
will be paid by the County or contractor. No interest will be paid for late payment when
the reason is because of the delay caused by not meeting minimum standards.
The Board of County Conunissioners considered your proposed language and determined that the
following language would be acceptable to the County:
COUNTY through the County Engineer and CITY through the City Manager agree to
meet in instances where the CITY believes that any billed service did not meet the same
level, degree or type of service which is customarily provided by the COUNTY in the
unincoprporated area of Spokane County and as such CITY should receive an adjustment
in any future billing. CITY will reduce its concerns to writing. Parties agree to meet and
0
Family Law Deparanetn
MS P511.1
1 124 W. Riverside, Lower LEvel 2
Spokane, WA 99201
(509) 477.3662 • FAX: 477 -3409
Dn*g/Fn perty I)cpartment
MS PSB -I
721 N. Jefferson
Spokane, WA 99260.02711
(509) 477 -6416 • FAX: 477 -6450
Juvenile I3epanntcat
MS PS13 -I
1208 W. Mallon Avenue
Spokane, WA 99760 -0270
(509) 477-4046 - FAX: 477.6444
Mr. Lee Walton
April 3, 2003
Page 2
address the written concern within 7 working days of the COUNTY'S receipt of the
written concern or such date as the Parties may mutually agree. Parties agree to meet in
good Faith to resolve the written concern. In event it is determined that the CITY should
not be responsible for payment of such services or an adjustment should take place, the
COUNTY shall credit the CITY with such amount in the subsequent monthly billing.
Accordingly, the Clerk of the Board will be forwarding to Ruth Mueller's attention the above -
referenced Agreement with the County's language as set forth above, instead of the City's language.
It is the County's view that this language addresses the concerns expressed by some of the City
Council.
Sincerely yours,
MACTO
Chief Civ 1 Deputy Prosecuting Attorney
0 )Letiastwa0pt 0a:7o3AUC
4
TITLE: Parks facilities TYPE OF ACTION:
regulations
DATE ACTION IS
REQ UESTED:
April 22, 2003 -first reading
May 13, 2003 - second reading X Ordinance
APPROVED FOR ATTACHMENTS: Resolution
COUNCIL, PACKET: Ordinance No. 65
Motion
___ City Manager
'AK Dept. Head
Attorney Approve
As To Form
Other
SUBMITTED BY: Director Parks and Recreation
ALTERNATIVES: Use County ordinance
FISCAL IMPACT: None
SOURCE OF FUNDS: N/A
AMOUNT BUDGETED: N/A
AMOUNT NEEDED FOR PROJECT: N/A
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 2003 -108
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Adopt Ordinance No. 65, Rules for the
Use of Park Facilities.
DISCUSSION: This ordinance provides rules and regulations for use of public facilities that will be used
to inform the public and provide enforcement agencies a legal means to enforce same.
CITY OF SPOKANE.. VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 65
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON,
ADOPTING RULES FOR THE USE OF PARK FACILITIES.
WHEREAS, the City of Spokane Valley intends to provide its parks and park
facilities for the mutual enjoyment of all residents and visitors; and
WHEREAS, the City Council believes it is in best interest of the City to adopt.
rules that regulate activities occurring within City Parks;
NOW, THEREFORE, the City Council of the City of Spokane. Valley,
Washington, do ordain as follows:
Section 1. The following definitions shall be used in this ordinance.
A. "Alcoholic beverages" or "liquor" shall be defined as set forth in RCW
66.04.010 and shall include alcohol, spirits, wine and beer.
B. "Camping" means erecting a tent or shelter or arranging bedding or both
for the purpose of or in such a way as will permit, remaining overnight; or, parking a
trailer, van, recreational vehicle, bus, camper, or other vehicle for the purpose of
remaining overnight.
C. "City" means City of Spokane Valley, Washington.
D. "Department" means the City of Spokane Valley Parks Department.
E. "Department employee" means a duly appointed City of Spokane Valley
Parks Department employee.
F. "Director" means the City Manager or designee who is anticipated to be
the Director of the Parks Department,
C . `Facility" or "Facilities" means any building, equipment, sign, material,
shelter, swimming pool, or other physical property including but not limited to
administered trees, shrubs, plants, lawns, play equipment, benches, tables, picnic areas,
athletic fields, trails, parking and pedestrian areas(including curb, sidewalk and
driveways or internal roads) for motor vehicles, persons or structures owned or controlled
by the City of Spokane Valley.
H. "Motor Vehicle" means any self - propelled device capable of being moved
upon a road, and in, upon, or by which any persons or property may be transported or
drawn, and shall include, but not be limited to, automobiles, trucks, motorcycles, motor
I S :4Ordinmarm.aUhdinnnre No. 65 Park Rates rettline.doy
Page 1
Deleted: G:SOCity of Spokane Valley
14 24tifhdivan csl.O,dinancc •'o. 65 Pei:
Rut`s.do:
scooters, jeeps or similar type four -wheel drive vehicles, and snowmobiles, whether or
not they can be legally operated upon the public highways.
I. "Open space, trails or parks" collectively referred to as "City Parks"
means any recreation or similar real property under the ownership, management, or
control of the City.
club.
I. "Person" means any individual, group, firm, partnership, corporation or
K. "frail" means any path, track, or rie,ht -of -way designed for use by
pedestrians, bicycles, or other non - motorized modes of transportation.
Section 2. Purpose. The City of Spokane Valley City Parks including
Facilities and programs of the Department are established and maintained by the City for
public recreation purposes.
Section 3. Hours of Operation. Unless otherwise established by the Director,
City Parks shall be open at dawn and closed for use at 10:00 p.m.
Section 4. Facility and Outdoor field Lights. Use of Facilities Sunday
through Thursday shall cease at 10:00 p.m. unless otherwise approved by the Director.
Use of facilities on Fridays or Saturdays shall cease at 11:00 p.rn. unless otherwise
approved by the Director.
Section 5. Special Event Permits. City Parks and Facilities are available for
private use by groups or organizations through a special event permit. Special event
permits may include scheduling use of Facilities for any community special event, private
event, sports or entertainment event involving more than the routine use of a park or a
gathering of fifteen (15) or more people.
Where appropriate, special conditions for the event will be established by the
Department and included in the permit. The Department reserves the right to cancel a
permit for good cause. If reasonably possible, notice of cancellation shall be given at
least twenty -four hours in advance of the event.
A cancellation or denial of a special event permit may be appealed to the City
Council by filing a written appeal with the City Clerk within ten(I0) days of the date of
the decision. Upon such appeal, the City Council may reverse, affirm or modify the
Department's decision.
Section 6. Sale of Goods or Services. The sale of goods or services in City
Parks or Facilities shall be allowed only through written agreement with the City.
I S .UidinznceslOo.linance No, 65 Park Rules redline des
tngc2
J
f Deleted: COC'+Ciry of Spoknne \'aIlcy
143241ordinnnces\Ordinancc No. 65 Park
Rutudu
Section 7. Rules Governing Use of City Parks and Facilities — f Part 1).
A. Camping. No person shall camp in any City Park or Facility, unless
otherwise designated.
l3. Fires. No person shall ignite or maintain any hire or participate in
igniting, maintaining or using any fire within open space, trail or park or Facility except
in a designated barbecue unit or in a designated fire pit unless authorized by the
Department,
C. Food waste, washing of clothes or animals. No person shall clean fish,
or other food, or wash any clothing or other articles for personal or household use, or any
dog or other animal except at designated areas.
D. Game fish. All laws, rules and regulations of the State Garne
Commission relating to season limits, and methods of fishing are applicable to fishing for
game fish in park areas. No person may fish for, or possess any fish taken from any
river, lake, pond, stream or other body of water which is posted with a sign prohibiting
fishing.
E. Horseback riding. Horses are not permitted in any City Park or Facility,
unless permitted by the Director.
F. Littering. Littering in City Parks and Facilities is not permitted. All
waste and garbage shall be disposed of in a garbage can or other receptacle designed for
such purpose.
G. Motor vehicles on park property. No person shall operate any motor
vehicle on open space, trail or park property unless such area has been specifically
designated and posted for such use. No person shall operate a motor vehicle within the
boundaries of a City Park except on roads, streets, highways, parking lots, parking areas,
or where otherwise permitted by posted not:ice. This section shall not apply to
emergency, maintenance or authorized vehicles.
H. Motor vehicles — parking. No operator of any motor vehicle, trailer,
camper, boat trailer, or other vehicle, shall park such vehicle in any City Park or Facility
except where the operator is using the area for the designated recreational purpose and
the vehicle is parked either in the designated parking area, or in another area with the
permission of the Department. No person shall park, leave standing, or abandon a
vehicle in any Facility after closing time except persons usine park Facilities as part of an
event authorized by the Department. Any vehicle found in violation of this section may
be towed away at the owner's expense. This section shall not apply to maintenance and
emergency vehicles or vehicles authorized by the Department.
Page 3
I ' s t ?rdinmass galil'+ GS Wick Rules rAt i; 1
r
Deleted: Ci:L(:]CityofSpokme Valley
I432410rdinannes \ordinance No, 65 Park
Rnles,doc
I. Motor vehicles — speed limits. No person shall drive a motor vehicle
within any City Park or Facility at a speed greater than posted, having due regard for
traffic, surface and width of the road, and in no event at a speed which endangers the
safety or persons, property, or wildlife.
J. Parking Tots and roadway — games prohibited. Games of any kind are
prohibited in parking lots and roadways.
K. Pets.
1. Dogs, pets, or domestic animals are not permitted on any
designated picnic area, tennis court or play area in any City Park or in any building unless
specifically permitted by posted notice. This section shall not apply to animal guide
dogs.
2. Dogs or other pets or domestic animals must be kept on a leash no
greater than fifteen feet in length, and under control at all times.
3. Any person whose dog or other pet is in any open space, trail or
park area shall be responsible for the conduct of the animal and for removing feces
deposited by such animal.
4. No person shall allow his or her dog or other pet or domestic.
animal to bite, disturb or harass any facility users, wildlife or other pets. No person shall
permit his or her dog or other pet or domestic animal to bark or make noise continuously
or otherwise unreasonably disturb the peace and tranquility. No person shall permit dogs,
pets or domestic animals to damage, destroy or remove park vegetation.
L. Presence in City Facilities when closed. No person shall enter or be
present in Facilities when closed except persons using Facilities as part of an event
authorized by the Department.
M. Skateboards and rollerblades — in designated areas only. No person
shall be permitted to skateboard or rollerblade in park Facilities unless otherwise
designated by the Department,
N. Sound amplification. No person shall use, operate or play in a City Park
any radio, tape player, disc player, television, musical instrument, record player or any
other machine or device producing sound at a volume that is audible at a distance of over
thirty (30) feet there from except pursuant to a permit issued by the Department.
0. Swimming. Swimming shall only be permitted in posted areas.
Page 4
I S3Onlimmc &0n!innnce N. 65 Park Rurex redline.dos,
Deleted: G:SCICity of Spokane Valley
14324101clinances5OnlinaDee No. 65 Pad;
Rukre.doe
P. Tents and shelters in parks. Unless authorized by the Department, no
person shall erect, maintain, use or occupy a temporary tent or shelter in any City Perk or
Facility unless there is ern unobstructed view through such Cent or shelter From at ]east two
sicics; provided 'however, that nothing in this section shall be construed co authorize
ov& rni At camping.
Q.
Trail use
[_ Ivor the purposes of this section "Trail Use" shall be construed to
include all forms of movement or transportation on a trail, including but riot limited to
Foot, bicycle, horse, skateboard, roller skates and ru[Icr blades.
2. ['rail use is open to all non-motorized users 1l nkss otherwise
clesignatecl and posted. Trail use restrictions may be posted at park entrances, (railheads
or, in some cases, on individual trails_
3. Every person traveling o11 a trail shall obey the insrructions of any
official traffic control device or trail sign unless otherwise directed.
4. No motorized vehicles shall be allowed on City trails_ For the
purposes of this section. "motorized vehicles : " means any farm of transportation powered
by an internal combustion or electric muter. This includes but is not ]illtlted to Motor
vehicles golf carts, mopeds and all terrains Vehicles_ This section shall not apply to
wheelchairs powered by electric motors, or authorized maintenance, police or emergency
Vehicles.
R. Trespassing. No person except trnl authorized City employee, or other
person dilly authorized shall elder or go upon any area or Facility which has been
designated and posted as a "No Admittance" or "No Trespassing" area or during any time
when the. park is closed to the public.
S. Washing of Vehicles_ No person shall clean or wash any motor vehicle in
any City Park or Facility except in areas specifically designated for that use.
Sections 8. Violation. Any person violating any provision of Sections 3,45,6
or 7 of this Ordinance shall have committed a Class ! Civil Infraction.
Section 9. Rules Governin2 Use of City Parks and Facilities — (Park II)
A. Alcohol Consumption. No person shall knowingly allow, conduct, hold,
E maintain. or c onsume ,Alcohol in City Parks or Facilities without rust obtaining a errnit
from the Department.
1 Qrdeir=irrV100i1Inne _ 14 65_E'w k_I;ulr n:illivu_cl
Page 5
deleted; where alcrA olic bey ci nit.* arc
pasxsud by individuals and+or avidcd
by a Iwi1 and CwUwiYd a! said plane
- - deleted: or pzaliciple in Ji.ndm in of
Rye (5) ar TOY persons
Deleted: COC'J iIy oFSpok, ne 1.'a11�y
1432410rdinanceidPdinaox Na. 45 Park
•
Ruks.dL
B. Designated Areas. The City Council shall, through, Resolution designate
specific areas in City Parks and Facilities where alcohol may be consumed after obtaining
a Alcoholic Beverage Permit.
C. Application for Alcoholic Beverage Permit. Application for permits shall
be in writing and filed with the Department. The application shall be filed no less than
ten (10) days prior to the gathering at which alcoholic beverages will be consumed. Fees
for such permits shall be established by Council Resolution. The Department shall
prescribe the fowl of the application which shall include, name and age of applicant,
public place where permit is to be used, type of activity, date of activity, measures to
control the consumption of alcoholic beverages and such other matters as deemed
appropriate by the Department.
The Director shall review and either approve or deny the application within five
(5) days from receipt. The Director may impose reasonable conditions upon the permit.
A denial by the Director may be appealed to the City Council within ten (10) days from
the date of the denial.
B. Damage to property. No person shall remove, damage, or destroy any
area in a City Park or Facility.
C. Damage to wildlife. Except for fishing and shell fishing in authorized
areas and subject to rules promulgated by Washington State Fish and Wildlife
Commission, it is unlawful in any park to capture, attempt to capture, tease, annoy,
disturb, or strike any bird or animal, or to throw or otherwise propel any object at or in
the vicinity of any bird or animal.
D. Dumping in water prohibited. No person shall deposit any waste or
refuse of any nature, including human or animal waste, into any river, stream, lake or
other body of water running in, through, or adjacent to any City Park.
E. Firearms, weapons. No person except duly authorized law enforcement
personnel shall possess a firearm, bow and arrow, crossbow, or air or gas weapon in a
City Park or Facility. No person shall discharge across, in, or onto any facility a firearm,
bow and arrow, crossbow, air or gas weapon, or any device capable of injuring or killing
any person or animal, or damaging or destroying any public or private property. This
section shall not apply where the Department issued a special event permit for such
activity.
F. Fireworks. No person shall possess, discharge, or cause to be discharged,
in any City Park or Facility, any firecracker, torpedo rocket, firework, explosive, or
similar devise unless so authorized by the Department.
'1OtdinmtcrinDrOin:vun N 63 Purl: rz
Page 6
Deleted: G: \OCiryofSpot:a;tc %/Airy
143241Ordinanocs'Atdinettcc No. 65 Park
Rulcs.thx
G. Interference with trails. No person shall place, deposit, or otherwise
locate any object, structure or device, whether natural or artificial, that threatens or
endangers any trail, or that threatens or endangers any person traveling thereon.
This section shall not apply to City employees in the performance of their
duties or to persons acting pursuant to written direction of the City.
H. Outside household or commercial waste. No person shall bring in or
deposit household or commercial garbage, refuse, waste, or rubbish which is brought in
such form from any private property, in any City Park or facility garbage can or other
receptacle.
1. Removal of property. No person shall remove any City property from a
City Park or Facility without the permission of the Department.
J. Solicitation. No person shall solicit, sell, or peddle any goods, services,
food or drink, or distribute or post any handbills, circulars, or siens, or use any loud
speaker or other amplifying devise, in any City Park, except by contract or by permit
issued by the Department.
K. Waste from vehicles. No person shall drain or dump refuse or waste
from any trailer, camper, automobile or other vehicle in any City Park or Facility.
Section 10. Violations. Any person violating any provision of Section 9 of this
ordinance shall be guilty of a misdemeanor.
Section 11. Administrative Sanctions. In addition to any prescribed penalty,
any person failing to comply with any provision of this chapter shall be subject to the loss
of park or recreation facility use privileges.
Section 12. Rules and Policy. The City Manager or designee may develop
rules, policies and forms to implement this ordinance. All adopted rules, policies and
forms shall be filed with the City Clerk.
Section 13. Severability. 1t' any section, sentence, clause or phrase of this
ordinance shall be held to be invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality shall not affect the validity or
constitutionality of any other section, sentence, clause or phrase of this ordinance.
Section 14. Effective Date. This Ordinance shall be in full force and effect five
(5) days after the date of publication of this Ordinance or a summary thereof in the
official newspaper of the City.
PASSED by the City Council this day of May 2003.
Page 7
1 si
Deleted: April _
i Deleted; G:1C,City of Spokwie valley i
1 14:24KOrdinwterslthdiu: ncc N6. 65 Part jj
, Rutes.do_
i
i
ATTEST:
interim City Clerk, Ruth ,Muller
Approved as to Form:
Interim City Attorney, Stanley M. Schwartz
Date of Publication:
Effective Date:
Mayor, Michael DeVleming
Deleted: GACTityof Valley
, 143241.0sdimum .0.0tdinancc No. 65 Park
• I kalcx.doc
Psbc ti
•
1 S:lord.GnancciikdirnmxNo 65 Palk Rah:IA Ijne,tlyc
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
DATE ACTION IS
REQUESTED:
May13, 2003
APPROVED FOR
COUNCIL PACKET:
Cial City Manager
Dept. Head
Attorney Approve
As To Form
TIT Reauthorizing the
"SCOPE" Community
Oriented Policing Program
within the City of Spokane
Valley.
ATTACHMENTS:
Summary of current Scope
activities.
TYPE OF ACTION:
X
Ordinance
Resolution
Motion
Other
SUBMITTED BY: Lee Walton for the City Manager
Agenda Bill No. Z 3 — //
STAFF RECOMMENDS COUNCIL MAKE A MOi'ION TO: Authorize the continuation of the current
SCOPE program within the City of Spokane Valley as an extension of the City's contract with the
Spokane County Sheriff. (Note: this is an authorization only and a budget amendment will be required)
DISCUSSION: The SCOPE program clearly fits with a primary Council goal of encouraging the greatest
possible amount of citizen participation in City affairs and governance. Also, SCOPE has proved to be a
popular and cost effective program that supplements our regular law enforcement services.
ALTERNATIVES: Not authorize a continuation of the SCOPE program.
FISCAL IMPACT: SOURCE OF FUNDS: General Fund
AMOUNT BUDGETED: $9.00
AMOUNT NEEDED FOR PROJECT: $21,000 for 2003, estimated 536,000 for 2004
COMMUNITY
T
• SHERIFF •
•
ORIENTED
POLICING 'St ,� '�• EFFORT
Who We Are:
S.C.O.P.E. (Sheriff Community Oriented Policing Effort)
Volunteers that provide neighborhood outreach stations to help
neighbors facing the mounting pressures, tied to increase growth, •
diversity & new public safety issues.
Our Mission:
To provide a safe living environment for the community.
*To increase citizen's awareness of, and involvement in,
community- oriented services in partnership with the
. Spokane County Sheriff's Office
*To foster community spirit.
S.C.O.P.E. Programs:
Check out some of the programs that are currently available through your local S.C.O.P.E. station.
*Business Prowl Checks - making sure businesses are secure.
*Centennial Trail - trained volunteers working with the Park Service to patrol the trail & trail heads.
*Community :Complaints= helping neighbors work h u neighborhood
are concerns. ired Ot take care of themselves &
*Community Emergency Response Teams (C.E.R.T.)
others in their communities for the first three days following a disaster.
*COP - Citizens On Patiol. Volunteers patrolling neighborhoods to act as extra eyes & ears for the Sheriff Office:
• *Data Entry- Volunteers help with special projects entering data for the S office.
*Flagging- trained volunteers helping at events that need traffic
*Graffiti Task Force- trained volunteers documenting graffiti. •
*Latent Fingerprint Program-trained volunteers assisting Q Sheriff
ed to families With leata family missing
*Operation Family 1D- fingerprints & digital picture p
*Pawn Detail - entering data on pawned merchandise.
*Radar Reader Board- volunteers can check out a hand held radar gun & display board to document traffic speed
problems in the community & report back to the traffic office.
*Resource Referrals- providing community referral information.
*School Patrol - helping to keep children safe in and around schools.
* S.C.O.P.E. Basics -the initial training needed to volunteer for the S.C.O.P.E. program.
*Sheriff Front Desk- trained volunteers help al the Public Safety Building deputies l the Vail y P s in need to desks.
*S1RT (S.C.O.P.E. Incidence Response Team) trained volunteers !;
blocked & traffic needs to be rerouted due to a accident or other emergency.
*Venh►ring Scout Program for Youth thru the Sheriff Office & the Scouting program
*Vacation Home Checks - checking your property while you are away
*Victim Call Backs- trained volunteers, working with the Property Crimes Detectives, calling victims of •
property crimes to give them an update on their case.
How You Can Help:
Join S.C.O.P.E. & Spokane County Sheriff Office in making a difference in the quality of life in our community.
•
For more information contact the S.C.O.P.E. program manager
Bonnie Abernethy at 477 -4717 or -your local station.
477 -6345
EDC:ECLIFF
CENTRAL VALLEY 928 -3807 E D S. 'Merman Rd
115 N. evergreen 927 -9490 U ERSITY 477 -2582
TRT+:.IITVVOOI) 10621 L. 15th. 2400 N. Wilbur #79
DATE ACTION 1S
REQUESTED: Development Block Grant
TITLE: Community TYPE OF ACTION:
Ordinance
APPROVE: n : I OR
COUNCIL PACKET: ATTACHMENTS: Resolution
Transmittal Memo.
City Manager x Motion
x Dept. Read Other
Attorney Approve
As To Form
SUBMITTED BY: Jim Harris
ALTERNATIVES: None
FISCAL:, IMPACT: None
SOURCE OF FUNDS:
AMOUNT :BUDGETED:
AMOUNT NEEDED FOR .PROJECT:
SAAgezuln Fiill . CUBcr Leiter.duc
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. oloo-/a0
STAFF RECOMMENDS COUNCIL MAKE A MOTION 1'O: Authorize staff to send a letter to
Spokane County and the U.S. Department of Housing and Urban Development (HUD) stating the City's
intent to participate in the County's Community Development Block Grant (CDBG) consortium.
DISCUSSIOiN: In order for the City to have a say in the way CDBG funds are dispersed by the County
consortium to Spokane Valley, the City needs to he part of that consortium.
Spoka
j
M emo
To: David Mercier, City Manager
From Greg McCormick, AICP — Long Range Planning Manager
CC: Jim Harris, Community Development Director
Date: May 8, 2003
Re: Community Development Block Grant Participation
Background
At the May 6, 2003 City Council study session staff presented information to the Council
regarding the city's options relative to participating in the Community Development
Block Grant (CDBG) Program. As was discussed, the only short term option available
to the city is to participate through the Spokane County CDBG consortium. Council
direction was to place this item on the May 13, 2003 agenda to authorize participation in
the county's program.
The city has two requirements to fulfill in order to be included in the CDBG consortium.
By May 31, 2003 the city must forward a letter to Spokane County and the Housing and
Urban Development (HUD) regional office in Seattle indicating the city's desire to
participate in Spokane County's program. A second requirement of the city is to prior to
June 30, 2003 enter into a cooperation agreement with Spokane County regarding the
CDBG consortium.
Recommendation
Staff recommends that the council authorizes staff to draft a letter expressing the city's
desire to participate in the Spokane County CDBG program as a consortium member.
1.
SUBMITTED BY: Building Official
FISCAL IMPACT: N/A
SOURCE OF FUNDS:
AMOUNT BUDGETED:
AMOUNT NEEDED FOR PROJECT:
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 2003 -121
DATE ACTION IS TITLE: TYPE OF ACTION:
RE'QUES'TED: Fireworks regulations
May 13, 2003
APPROVED FOR
ATTACHMENTS:
COUNCIL PACKET: Ordinance No. 66
X Ordinance
Resolution
City Manager Motion
Dept. Head Other
Attorney Approve
As To Form
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Advance to Second Reading Ordinance
No. 66 Regulating the Use and Possession of Fireworks within the City.
DISCUSSION: City staff has developed regulations pertaining to the use and possession of fireworks in
accordance with state RCW 70.77. This subject was presented to the Council during its study session on
i\'Iay 6, 2003, and staff recommends adoption of these regulations to continue the prohibition of sale and
use of fireworks within Spokane Valley.
ALTERNATIVES: Do not adopt this ordinance and rely upon the Spokane County code and R.CW for
regulation of sale and use of fireworks in Spokane Valley.
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 66
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE. COUNTY,
WASHINGTON, REGULATING THE USE AND POSSESSION OF' FIREWORKS
WITHIN THE CITY IN A MANNER CONSISTENT WiTH TiTLE 3 OF THE
SPOKANE COUNTY CODE AND THE REVISED CODE. OF WASHINGTON,
CHAPTER 70.77 TO PROHIBIT THE SALE OR DISCHARGE OF CONSUMER
FIREWORKS WTIHIN THE CITY OF SPOKANE VALLEY.
WHEREAS, the City finds that to protect persons and property within the
community and avoid unnecessary emergency expenditures, it is necessary to prohibit the
sale and use of fireworks within the City pursuant to RC\V Chapter 70.77;
WHEREAS, prior to the City's incorporation Spokane County through Chapter
3.17 of the Spokane County Code prohibited the sale or discharge of consumer fireworks
within the unincorporated areas but allowed for the manufacture, import, possession and
wholesale of fireworks through a permit process (see SCC 3.17.040(a));
WHEREAS, the Washington State Legislature in 2002 amended the State fireworks
laws to provide that cities may limit or prohibit the sale, purchase, possession or use of
consumer fireworks within their jurisdiction; and
WHEREAS, the City desires to continue the Spokane County prohibition on the sale
and discharge of consumer fireworks within the City, as well as prohibit the manufacture,
import, possession and wholesale of fireworks.
NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington,
do ordain as follows:
Section 1. Definitions.
The City pursuant to RCW 35A,11.020 and 35A.12.140 by and through this
reference hereby incorporates the definitions set forth in the State Fireworks law (RCW
Chapter 70.77) including RCW 70.77.120 through RCW 70.77.241 as now enacted or
hereafter amended. These definitions apply to words and terms used in this ordinance.
Section 2. Intent.
It is the intent of the City of Spokane Valley to continue the prohibition on the use,
sale discharge or explosion of consumer fireworks pursuant to the Spokane County Code
3.17.070 and 3.17.080 which are adopted by reference as if fully set forth herein except as
modified by this ordinance.
Section 3. Sale, Possession and - Use of Fireworks.
A. No fireworks shall be sold or offered for sale within the City of Spokane
Valley.
B. No person shall ignite, discharge, use or explode any fireworks within the
S:IOd inances\Ordinancc, No. 6&, tircworicsdoc.doc
City except as authorized in Section 3 of this ordinance.
No person under the age of 16 years shall possess any fireworks within the
City unless accompanied by an adult.
Section 4. Display Fireworks and Special Use.
A. Public display fireworks may be authorized by permit issued by the City
pursuant to RCW 70.77.260 including standards, obligations and duties set
forth in RCW Chapter 70.77.
13. Use of fireworks by religious organizations or other specific purposes set
forth in RCW 70.77.311(2)(c) and (d) is permitted on an approved date and
an approved location pursuant to permit.
C. Use of trick and novelty devices as defined in WAC 212 -17 -030 as amended is
permitted.
Section 5. Permit Application. An application for a public display of fireworks
or use identified in Section 4, shall be made to the City Manager or designee as least ten
(10) days prior to the commencement or the public display. The form of the application
with conditions of approval shall be consistent with forms and conditions used or adopted
by the Washington State Patrol through the Director of Fire Protection including
administrative regulations found at WAC Chapter 212 -17. Bonding and insurance
requirements shall be those which are set forth in the State Fireworks law, RCW Chapter
70.77 as amended. The City Manager or designee is authorized to adopt forms, rules and
procedures in order to implement the permit process provided the same are consistent with
Washington State law.
Section 6. Permit Fees. The City by Resolution, consistent with RCW 70.77.555,
shall establish permit fees for the public display of fireworks.
Section 7. Seizure of Fireworks. Any fireworks which are illegally sold, offered
for sale, used, discharged, possessed or transported in violation of this ordinance shall be
subject to immediate seizure by the City. Proceedings for forfeiture and disposal shall be
through RCW 70.77.440, as amended.
Section S. Penalty. Any person violating any of the provisions of this ordinance
shall be guilty of a misdemeanor. A person is deemed to have committed a separate offense
for each and every day during which the violation is committed or continues.
In addition, a person violating this ordinance is liable for for costs and expenses
incurred by the. City in bringing any civil action including court costs and reasonable
investigative and attorney fees pursuant to RCW 70.77.549.
Section 9. Severabilitv. If any section, sentence, clause or phrase of this
Ordinance should be held to be invalid or unconstitutional by a court of competent:
jurisdiction, such invalidity or unconstitutionality shall not affect the validity or
constitutionality of any other section, sentence, clause or phrase of this Ordinance.
Section 10. Effective Date. This Ordinance shall be in full force and effect five (5)
days after the date of publication of this Ordinance or a summary thereof in the official
SAOrdinanccs\Ordinance. No. 66, fircworksdoc.dcrc
newspaper of the City.
PASSED by the City Council this day of May, 2003.
ATTEST:
Interim City Clerk, Ruth Muller
Approved As To Form:
Interim City Attorney, Stanley M. Schwartz
Date of Publication:
Effective Date:
S: 10rdinnnccs\Ordinance, No. 66, fireworksdoc.doc
Mayor, Michael DeVlemina
SUBMITTED BY: Don Morrison
ALTERNATIVES: Leave as is.
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No.�icC)3- le,
DATE ACTION IS
REQUESTED:
rn 44, I a6O3
APPROVED FOR
COUNCi PACKET:
g9/ _ City Manager
X Dept. Head
Attorney Approve
As To Form
TITLE: Adopting a Revised
Employee Position
Classification and Monthly
Salary Schedule for 2003.
ATTACHMENTS:
• Replacement Exhibit "A"
of Adopted Budget (p. 23)
TYPE OF ACTION:
X Ordinance
Resolution
Motion
Other
STAFF RECOMMENDS COUNCIL MAKE A. MOTION TO: Adopt the Ordinance as written
DISCUSSION: Council appointed committee of Steve Taylor, Dick Denenny, and Gary Schinin to review
the adopted salary schedule. The Committee determined to broaden the support services grades to allow for
undertillirig (starting people at a lower pay rate) when appropriate and fine tuning other positions based upon
changing conditions. It is also proposed by the Manager to add an Electrical Inspector position in case the City
opts for its own electrical inspection service to more fully complete a true "one stop" permit center. c
FISCAL IMPACT: May reduce payroll costs depending upon grade and step of employee appointments.
SOURCE OF FUNDS: Adopted Budget
AMOUNT BUDGETED: Salaries were budgeted at midpoint of existing range.
AMOUNT NEEDED FOR PROJECT: Adopted Budget
CITY OF SPOKANE VALLEY
SPOKANE COUNTY WASHINGTON
ORDiNANCE NO. 62 A -1
AN ORDINANCE OF THE CITY OF SPOKANE. VALLEY, WASHINGTON
REPLACING THE ADOPED EMPLOYEE POSITION CLASSIFICATION AND 2003
MONTHLY SALARY SCHEDULE OF THE CITY
WHEREAS, the City Council adopted the. 2003 Employee Position Classification and
Salary Schedule as Exhibit "A" of the adopted 2003 Annual Budget, and
1\r1-1EREAS, it is the intent of Council to provide salary discretion to the City Manager
when offering employment in order to respond to market conditions, or when a particular
candidate or employee may not possess the full set of desired qualifications to merit appointment
at the normal grade of the position under consideration, and
WHEREAS, the City Council desires to broaden a number of pay grades associated with
specific positions to better meet labor market trends and fluctuations, and to assure the most
expeditious use of budgeted payroll funds;
NOW THEREFORE, the City Council ofthe city of Spokane Valley, Washington, do
ordain as follows:
Section 1. Revised Salary Schedule. Exhibit "A" (Employee Position Classification and
Monthly Salary Schedule) of Ordinance No. 62 which adopted the 2003 Annual Budget of the
City is hereby repealed and replaced with Exhibit `A" attached hereto, and by this reference
incorporated herein as if fully set forth.
Section 2. Effective Date. This ordinance shall be in full force and effect five(5) days after
the date of publication of this ordinance or a summary thereof in the official newspaper of the
City.
ATTEST:
ST:
Passed by the City Council this clay of May, 2003.
interim City Clerk, Ruth Muller
S:10zd i nnces \Ordinace -nevi scdSalary,ll5- 13- U3.doc
Mayor, Michael DeVleming
Approved as to Form:
Interim City Attorney, Stanley M. Schwartz
Date or Publication :
Effective Date:
S:\Ord inanccslOrdinace- ReviscdSalai y,05- 13- 03.doc
POSITION TITLE
City Manager
Deputy City Manager
Community Development Director
Finance Director
Public Works Director
Parks and Recreation Director
City Engineer
Planning Manager
Building Official
Senior Engineer
Deputy City Attorney
City Clerk
Senior Planner
Accounting Manager
IT Specialist
Associate Planner
Assistant Engineer
Public Works Superintendent
Accountant/Budget Analyst
Administrative Analyst
Assistant Planner
Electrical Inspector
Building Inspector II
Plans Examiner
GIS Technician
Engineering Technician
Maintenance /Construction Inspector
Recreation Coordinator
Code Enforcement Officer
Building Inspector I
Planning Technician
Deputy City Clerk
Senior Center Specialist
Administrative Assistant
Permit Specialist
Accounting Technician
Office Assistant II
Office Assistant I
Temporary Recreation Assistant
Temporary Clerical Assistant
Exhibit "A"
EMPLOYEE POSITION CLASSIFICATION
2003 Monthly Salary Schedule
GRADE SALARY RANGE
NA
21
21
21
21
19
19
18
18
17
16
16
16
16
15
15
15
15
14
14
14
14
14
14
14
14
13 -14
13 -14
13
13
13
12 -13
12 -13
11 -12
11 -12
11 -12
10 -11
9 -10
5
5
Unclassified
$7,020
$7,020
$7,020
$7,020
$5,686
$5,686
$5,118
$5,118
$4,606
$4,145
$4,145
$4,145
$4,145
$3,731
$3,731
$3,731
$3,731
$3,358
$3,358
$3,358
$3,358
$3,358
$3,358
$3,358
$3,358
$3,022
$3,022
$3,022
$3,022
$3,022
$2,720
$2,720
$2,448
$2,448
$2,448
$2,203
$1,983
$1,301
$1,301
Exhibit "A" Resolution NO. 03 -031
$9,000
$9,000
$9,000
$9,000
$7,290
$7,290
$6,561
$6,561
$5,905
$5,314
$5,314
$5,314
$5,314
$4,783
$4,783
$4,783
$4,783
$4,305
$4,305
$4,305
$4,305
$4,305
$4,305
$4,305
$4,305
$4,305
$4,305
$3,874
$3,874
$3,874
$3,874
$3,874
$3,487
$3,487
$3,487
$3,138
$2,824
$1,668
$1,668
SUBMITTED BY: Lee Walton for the City Manger
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. ei,W.3 — /45
DATE ACTION IS
REQUESTED:
May 13, 2003
APPROVED FOR
COUNCIL PACKET:
91 0.—City Manager
Dept. Head
Attorney Approve
As To Form
TITLE: A Resolution
authorizing reimbursement of
expenditures relating to
financing, planning ,
engineering and constructions
costs associated the
Mirabeau /Center:Place Project
from projected bond revenues.
ATTACHMENTS:
TYPE OF ACTION:
Ordinance
X Resolution
Motion
Other
STAf RECOMMENDS COUNCIL MAKE A MOTION TO: Adopt Resolution # authorizing
reimbursement of expenditures related to the Mirabeau /Center Point Projcct from anticipated bond
revenues.
DISCUSSION: Mirabeau /Center Point is an active project that may require expenditures from the
General Funds for planning, engineering, legal advice in advance of anticipated pond financing. This
resolution would authorize the return of these "up- front" expenditures to the General fund when bond
proceeds become available.
ALTERNATIVES: To retain and absorb these expenditures within the General Fund.
FISCAL IMPACT: SOURCE OF FUNDS: Anticipated proceeds from proposed bond issue.
AMOUNT BUDGETED:
AMOUNT NEEDED FOR PROJECT: Undetermined
RESOLUTION NO.
Kf14 B1 4.2Q000MICOWC O P.3DDI
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, OF SPOKANE
COUNTY, WASHINGTON, SETTING FORTH ITS OFFICIAL INTENTION TO
MAIM. CERTAIN IMPROVEMENTS AND BETTERMENTS TO THE CITY'S
REGIONAL ENTERTAINMENT FACILITIES AND THE ISSUANCE OF
LIMITED TAX GENERAL OBLIGATION FONDS TO PAY PART OF THE
COST OF SUCH IMPROVEMENTS; AUTHORIZING THE DESIGNATION OF
A CITY OFFICIAL TO DETERMINE EXPENDITURES TO BE R.EEIMBURSED
WITH PROJECT FINANCING; AND PROVIDING FOR OTHER MATTERS
PROPERLY RELATING THERETO
CITY OF SPOKANE VALLEY
Spokane County, Washington
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SPOKANE
VALLEY, of Spokane County, Washington, as follows:
WHEREAS, the City of Spokane Valley, of Spokane County, Washington, (hereinafter
the "City "), is a duly organized and existing city operating under and by virtue of the
Constitution and laws of the State of Washington;
WHEREAS, the City, within the next 120 days, expects to incur expenses relating to the
development of plans and specifications for possible use in the construction of improvements
and betterments to Maribeau Point — CenterPlace (the "Project"), as well as initial site
development and construction on the Project;
WHEREAS, the. City Council of the City, (the "Council "), has determined it is in the best
interests of the City to pay preliminary and initial acquisition and engineering costs now and
repay these costs with the proceeds of Bonds ( "bond Proceeds ") when available; and
WHEREAS, the City desires to declare its official intent to acquire; construct and install
the Project, if approved and if funds are available.
NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE CITY COUNCIL. OF
THE CITY OF SPOKANE VALLEY, of Spokane County, Washington, as follows:
Section l: The City reasonably expects to reimburse the expenditures described
herein with the proceeds of the debt to be incurred by the City (the "Reimbursement Bonds ").
-
Section 2: The expenditures for engineering services, site development and
construction, for which the City reasonably expects to be reimbursed from the proceeds of the
Reimbursement Bonds, if authorized and issued, are for the Project.
Section 3: The maximum principal amount of debt obligations expected to be
reimbursed for engineering expenses for the Project referenced in Section 2 is S500,000.00. It is
also expected that the City may undertake additional planning activities and /or incur other
expenses associated with the Project, in anticipation of the issuance of Bonds, which
expenditures will be reimbursed from the proceeds of the Reimbursement Bonds.
Section 4: The Council hereby designates the City Manager as the appropriate
official of the City ( "Official "), to determine which expenses may be reimbursed from the
proceeds of the Reimbursement Bonds. All of these expenses are or will be associated with the
Project.
Section 5: If an interfund loan or other source of City funds is arranged to pay for a
portion of the costs of the Project, the Council hereby authorizes repayment of any interfund loan
with proceeds of the Reimbursement Bonds.
Section 6: The Council hereby ratifies all acts previously taken by officials of the
City that are not inconsistent with this Resolution.
ATTEST:
(SEAL)
Section 7: This Resolution shall become effective immediately upon its passage.
DATED this day of May, 2003.
City Clerk
CITY OF SPOKANE VALLEY
Spokane County, Washington
Mayor
(SEAL)
CERTIFICATION
1, the undersigned, City Clerk of the City of Spokane Valley, of Spokane County,
Washington HEREBY CERTIFY that the foregoing Resolution is a Full, true and correct copy of
a Resolution duly passed and adopted at a regular meeting of the City Council of the City, duly
and regularly held at the regular meeting place thereof on May . 2003, of which
meeting all members of said Council had due notice, and at which a majority thereof were
present, and that at said meeting said Resolution was adopted by the following vote:
AYES, and in favor thereof, Councilmembers:
NOES, Councilmembers:
ABSENT. Councilmembers:
'ABSTAIN, Councilmembers:
1 FURTHER CERTIFY that 1 have carefully compared the same with the original
Resolution on file and of record in my office; that said Resolution is a full, true and correct copy
of the original Resolution adopted at said meeting; and that said Resolution has not been
amended modified, or rescinded since the date of its adoption, and is now in full force and
effect.
1N Wl n\TESS WHEREOF, I have hereunto set my hand on May , 2003.
City Clerk
DATE ACTION IS
REQUESTED: Parks Property Transfer
Ordinance
APPROVED FOR ATTACHMENTS:
COUNCIL PACKET: (resolution to be available at Y Resolution
meeting)
City Manager Motion
)ept. Head Other
Attorney Approve
Form
SUBMITTED BY: Director Parks and Recreation
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Adopt Resolution No. 03 -031 providing
for the acceptance of parks property from Spokane County.
DISCUSSION: During the negotiation of the Parks and Recreation Interlocal Agreement between the
City of Spokane Valley and Spokane County covering the parks properties within the boundaries of
Spokane Valley, transfer of parks properties to Spokane Valley was included. Staff has secured property
title insurance and reviewed these documents along with water right provisions for the subject
properties. These properties are transferred to the City under the terms of the interlocal agreement and
this resolution documents acceptance of the parks properties by the City Council.
ALTERNATIVES: None
FISCAL, IMPACT: N/A
SOURCE OF FUNDS:
AMOUNT BUDGETED:
CITY. OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 2003 -124
TITLE: TYPE OF ACTION:
P
DATE ACTION IS
REQUESTED:
.m9 i3) x_003
APPROVED FOR
COUNCIL PACKET:
jAP Manager
X Dept. Head
Attorney Approve
As To Form
TITLE: TYPE OF ACTION:
RESOLUTION ADOPTING JOB
DESCRIPTIONS Ordinance
ATTACHMENTS: X Resolution
Motion
Other
SIAM I'1"1'E 1) BY: Don Morrison
FISCAL IMPACT: NA
SOURCE OF FUNDS: NA
AMOUNT BUDGETED: NA
AMOUNT NEEDED FOR PROJECT: NA
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 61603 — /c9,5
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Adopt Resolution as written
DISCUSSION: All progressive municipal corporations develop and maintain an up -to -date position
classification system. The system presented here is based upon generally accepted principles and practices of
position classification, and reflect "post -ADA" practices. The City Council has a legitimate interest in assuring
that the positions they have approved and funded perform their intended functions, and that employee selection
is based upon reasonable and job-related standards. Once positions are initially adopted, most City Councils
leave maintenance and update of the position description to the City Manager and trained HR professionals, but
may periodically exercise their oversight fiuiction when they desire to review a certain position classification.
ALTERNATIVES: Leave to the City Manager and HR Manager to approve.
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, ADOPTING JOB DESCRIPTIONS FOR ALL CITY
POSITIONS.
WHEREAS, the City Council adopted Ordinance No. 44, which, in part, provided for
Council approval of any "conditions of employment" that may be placed on City employees; and
WHEREAS, various position descriptions developed for City positions contain minimum
qualifications and special requirements that are required to be met; and
WHEREAS, the Council recognizes that a position description is a dynamic document
that should be periodically updated as duties and responsibilities change over time, and as
changing technology, services, methods, policies, etc. require new knowledge, ability or skill.
WHEREAS, the Council desires to approve the initial position descriptions that have
been developed for all classified positions in the City service;
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley,
Spokane County, Washington, as follows:
Section 1. Position Descriptions Adopted. The City of Spokane- Valley position
descriptions, attached hereto as Attachment "A ", are adopted by this reference as if fully set forth
herein.
Section 2. Periodic Review and Update. The City Manager is authorized and
directed to periodically review and update all position descriptions to assure that the duties and
responsibilities of the position are kept current, and that the necessary knowledge, ability, skills,
and other necessary traits necessary to successfully perform the position are maintained.
Section 4
adoption.
ATTEST:
Effective Date. This Resolution shall be in full force and effective upon
Interim City Clerk, Ruth Muller
S:1Rcsolutions\Rcsolution 03 -031- Jobr)escriptions.DOC
CITY OF SPOKANE VALLI "Y
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 03 -031
Adopted this day of May, 2003.
City of Spokane Valley
Mayor Michael DeVleming
Approved as to Form:
Interim City Attorney, Stanley M. Schwartz
S: 1ResolutionslResolution 03- 031- 1ob1:aescripti(ms.DOC
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 0 / Oa 102J
DATE ACTION IS TITLE: Adopting a Pay Plan TYPE OF ACTION:
REQUESTED: for the City
il] y . 13, aOU 3
ATTACHMENTS:
APPROVED FOR • Pay Plan
COUNCIL PACKET':
_dM ity Manager
X Dept. Head
Attorney Approve
As To Form
Ordinance
X Resolution
Motion
Other
SUBMITTED :BY: Don Morrison
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Adopt the Resolution as written
DISCUSSION: Council considered two alternative pay plans. One was a fixed step plan consisting of six pay
steps. Progression from one step to the next is annual based upon longevity. The other was a combination plan
with four fixed steps and an open range where progress would be based on merit pursuant to accomplishment of
a performance plan.
ALTERNATIVES: Develop pay plan with more or fewer steps. Simply leave the minimum and maximum
rank in tact and grant all increases based on the accomplishment of a performance plan.
FISCAL IMPACT: Eniployee will work up over time to the maximum (journeyman) rate of pay.
SOURCE OF FUNDS: Adopted Budget
AMOUNT BUDGETED: Salaries were budgeted at midpoint of range.
AMOUNT NEEDED FOR PROJECT: Adopted Budget
CiTY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 03 -032
A REESOLUTiON OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, ADOPTING A PAY PLAN FOR THE CITY.
\VHER.EAS, the City Council adopted Ordinance No. 44, which, in part, provided for the
adoption of a pay plan and outlined the niechan.ism by which the City Manager would appoint
employees to positions within the adopted pay plan; and
WHEREAS, the City Council has adopted an annual budget for 2003 which enumerated
and authorized City positions, salary grades and minimum /maximum pay rates for full -time City
employees for FY 2003; and
W {ER.EAS, the Council desires to adopt a pay plan to for all classified positions of the
City; and
WHEREAS, the grades of the attached pay plan correspond to the accompanying grade
and salary schedule included as Exhibit "A" in the adopted FY 2003 Annual Budget;
NOW 11-IEREFORE, be it resolved by the City Council of the City of Spokane Valley,
Spokane. County, Washington, as follows:
Section 1. Pay Plan Adopted., The 2003 City of Spokane Valley Pay Plan, attached
hereto as Attachment "A ", is adopted by this reference as if fully set forth herein.
Section 2. Progression Within the Pay Range. Upon satisfactory performance, the
City Manager may annually grant an employee a one (1) step pay increase. When an employee has
reached the open range of die respective pay grade, a variable pay increase of zero to six percent
(0 % -6 %) may be granted by the City Manager based upon successful completion of an approved
performance plan. A similar increase, based upon subsequent performance plans and reviews, may
be granted annually thereafter until the employee has reached the maximum pay rate for the
position.
Section 3. Administrative Policies and Procedures. The City Manager is hereby
authorized and directed to develop, adopt and implement administrative policies and procedures
to implement the adopted pay plan of the City.
Section 4
adoption.
S :Rcsol uions\Resolution O3- O32- PayPlnn,1)OC
Effective Date. This Resolution shall be in full force and effective upon
ATTEST:
Adopted this day of May, 2003.
Interim City Clerk, Ruth Muller
Approved as to Form:
Interim City Attorney, Stanley M. Schwartz
S:lkesoluutionslkesoiution 03- 032- PayPlanDOC
City of Spokane Valley
Mayor Michael DeVleming
GRADE BASIS Step 1 Step 2 Step 3 Step 4
1 Monthly 768 799 831 864
Annual 9216 9588 9972 10368
Hourly 4.43 4.61 4.79 4.98
4/1012003
City of Spokane Valley
2003 Pay Plan
0 % -6% YEAR BASED ON PERFORMANCE
Exhibit "A" Resolution No. 03 - 032
MAXIMUM
985
11820
5.68
2 Monthly 948 986 1025 1066 1216
Annual 11376 11832 12300 12792 14592
Hourly 5.47 5.69 5.91 6.15 7
3 Monthly 1054 1096 1140 1186 1351
Annual 12648 13152 13680 14232 16212
Hourly 6.08 6.32 6.58 6.84 7
4 Monthly 1171 1218 1267 1318 1501
Annual 14052 14616 15204 15816 18012
Hourly 6.76 7.03 7.31 7.60 8.66
5 Monthly 1301 1353 1407 1463 1668
Annual 15612 16236 16884 17556 20016
Hourly .7.51 7.81 8.12 8.44 9.62
6 Monthly 1445 1503 1563 1626 1853
Annual 17340 18036 18756 19512 22236
Hourly 8.34 8.67 9.02 9.38 10.69
7 Monthly 1606 1670 1737 1806 2059
Annual 19272 20040 20844 21672 24708
Hourly 9.27 9.63 10.02 10.42 11.88
8 Monthly 1785 1856 1930 2007 2288
Annual 21420 22272 23160 24084 27456
Hourly 10.30 10.71 11.13 11.58 13.20
9 Monthly 1983 2062 2144 2230 2542
Annual 23796 24744 25728 26760 30504
Hourly 11.44 11.90 12.37 12.87 14.67
1
L
Exhibit "A" Resolution No. 03 -032
City of Spokane Valley
2003 Pay Plan
GRADE BASIS Step 1 Step 2 Step 3 Step 4 0 % -6% YEAR BASED ON PERFORMANCE MAXIMUM
10 Monthly 2203 2291 2382 2478 2824
Annual 26436 27492 28584 29736 33888
Hourly 12.71 13.22 13.74 14.30 16.29
11 Monthly 2448 2546 2648 2753 3138
Annual 29376 30552 31776 33036 37656
Hourly 14.12 14.69 15.28 15.88 18.10
12 Monthly 2720 2829 2942 3059 3487
Annual 32640 33948 35304 36708 41844
Hourly 15.69 16.32 16.97 17.65 20.12
13 Monthly 3022 3143 3269 3400 3874
Annual 36264 37716 39228 40800 46488
Hourly 17.43 18.13 18.86 19.62 22.35
14 Monthly 3358 3492 3632 3777 4305
Annual 40296 41904 43584 45324 51660
Hourly 19.37 20.15 20.95 21.79 24.84
15 Monthly 3731 3880 4035 4196 4783
Annual 44772 46560 48420 50352 57396
Hourly 21.53 22.38 23.28 24.21 27.59
16 • Monthly 4145 4311 4483 4662 5314
Annual 49740 51732 53796 55944 63768
Hourly 23.91 24.87 25.86 26.90 30.66
17 Monthly 4606 4790 4982 5181 5905
Annual 55272 57480 59784 62172 70860
Hourly 26.57 27.63 28.74 29.89 34.07
18 Monthly 5118 5322 5535 5757 6561
Annual 61416 63864 66420 69084 78732
4/10/2003 2
Exhibit "A" Resolution No. 03 -032
City of Spokane Valley
2003 Pay Plan
GRADE BASIS Step 1 Step 2 Step 3 Step 4 0 % -6% YEAR BASED ON PERFORMANCE MAXIMUM
Hourly 29.53 30.70 31.93 33.21 37.85
19 Monthly 5686 5913 6150 6396 7290
Annual 68232 70956 73800 76752 87480
Hourly 32.80 34.11 35.48 36.90 42.06
20 Monthly 6318 6571 6834 7107 8100
Annual 75816 78852 82008 85284 97200
Hourly 36.45 37.91 39.43 41.00 46.73
21 Monthly 7020 7301 7593 7897 9000
Annual 84240 87612 91116 94764 108000
Hourly 40.50 42.12 43.81 45.56 51.92
22 Monthly 7800 8112 8436 8774 10000
Annual 93600 97344 101232 105288 120000
Hourly 45.00 46.80 48.67 50.62 57.69
23 Monthly 8666 9012 9373 9748 1110
Annual 103992 108144 112476 116976 13320
Hourly 50.00 51.99 54.08 56.24 6.40
•
4/10/2003 3
DATE ACTION IS
REQUESTED:
May 13 , 2003
APPROVED FOR
COUNCIL PACKET:
40/City Manager
Dept. Head
Attorney Approve
As To Form
CITY OF SPOKANE - VALLEY
REQUEST FOR COUNCIL ACTION
SUBMITTED 13Y: Lee Walton For the City Manager
Agenda Bill No. a.`3 —/029
TITLE: A Resolution declaring
the need and authorizing the
Spokane Housing Authority to
exercise authority within the
City of Spokane Valley
ATTACH
Letter From Spokane Housing
Authority
TYPE OF ACTION:
X
Ordinance
Resolution
Motion
Other
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Adopt Resolution # declaring the need
and authorizing the Spokane Housing Authority to exercise authority within the City of Spokane Valley.
DISCUSSION: Spokane County and the City of Spokane formed a Joint Authority in 1969 to own and
administer "low - income affordable housing" projects and programs located within the boundaries of
these two agencies. The Authority presently owns and administers 670 units including 207 at the Valley
206 complex and seven other sites within the City of Spokane Valley. The Authority also provides rental
assistance to 328 households within the City under a variety of programs.
The City may, at some point, consider requesting a seat on the Housing Authority Commission.
ALTERNATIVES: The City of Spokane could opt to assume the responsibility for management of public
housing project and programs within the City.
FISCAL IMPACT: SOURCE OF FUNDS: No financial impact although in the future the Authority
may request City participation in guaranteeing bonds issued by the Authority in order to reduce the
interest rate.
AMOUNT BUDGETED: None
.AMOUNT NEEDED FOR PROJECT:
A RESOLUTION DECLARING THE NEED AND AUTHORIZING THE
SPOKANE HOUSING AUTHORITY TO EXERCISE AUTHORITY
WiTHiN THE CITY OF SPOKANE VALLEY
WHEREAS, RCW 35.82.070(13) provides that a housing authority may exercise
its powers within the boundaries of any city not included in its area of operation if the
governing or legislative body of that city adopts a resolution declaring that there is a need
for the housing authority to exercise its powers within the city; and
WHEREAS, the City Council of the City of Spokane Valley (the "City ") has
determined that there is a need for a housing authority to exercise its powers within the
City.
WHEREAS, the Spokane Housing Authority (the "Authority ") has indicated that
it is willing to exercise its powers within the City.
NOW, THEREFORE, be it resolved by the City Council of the City of Spokane
Valley, Spokane County, Washington, as follows:
Section 1. Declaration of Need; Auithorization. The City Council of the City
declares that there is a need for the Authority to exercise its powers within the City.
Section 2. Effective Date. This resolution shall be in full force and effect from
and after its adoption and approval.
ADOPTED this day of May, 2003.
ATTEST: Mayor Michael DeVlern1ng
Interim City Clerk, Ruth Muller
Approved as to Form:
Stanley M. Schwartz, City Attorney
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 03 -033
City of Spokane Valley
To: Mayor, City Administrator and Members of the City Council of the City of Spokane Valley
FROM:
DATE:
SUBJECT:
Dianne Quast
Spokane Housing Authority
May 6, 2003
Issues Involved in declaring the need for Spokane Housing Authority to operate within the
boundaries of the City of Spokane Valley
Introduction
The City of Spokane (the "City ") through the City Council (the "Council ") formed the City of Spokane Housing
Authority (the "Authority ") in 1969. The Mayor, subject to Council confimtation, appointed the five members of
the Commission, who are charged with the responsibility of directing the affairs of the Authority. The name of the
Authority was subsequently changed to the "Spokane Housing Authority". In October 2002, the City and County
agreed to a Joint City and County Housing Authority retaining the name Spokane Housing Authority. The County
Council now appoints two members of the Commission, the City appoints two members, and there is joint
agreement on the Resident Commissioner of both the City and County
Spokane Housing Authority now owns and administers 670 units of low - income affordable housing. Of these units
Valley 206, a 207 multi - family complex and 7 public housing scattered site units are within Spokane Valley.
Spokane Housing Authority also administers the Tenant Based Rental Assistance Program for five counties,
Spokane, Whitman, Pend Oriellc, Lincoln and Stevens. SHA is currently serving 4450 households under this
program. Within City of Spokane Valley 254 households are currently receiving rental assistance.
The Authority is proposing that the City of Spokane Valley declare a need for Spokane Housing Authority to fully
function within the boundaries of the City. SHA is requesting that a resolution include future facilitation by the
Authority in the development of affordable housing in the City of Spokane Valley as well as administering the
Tenant Based Rental Assistance Program within your city limits.
Discussion
1) Is there legal authority for the formation of a joint cityicounty housing authority?
Yes, there is. RC\V 35.82.300 provides that the legislative authorities of each entity can, by ordinance,
form a joint housing authority. In this instance, the City and County have already formed one and if the City of
Spokane Valley agreed that it should be included in this joint authority, they could so find by a resolution.
2) Can the City incur any debt for the operation of the Authority?
The joint authority is a quasi- nmunicipal corporation governed by an independent board appointed by the
City and County. Even though the City and County have responsibility to appoint the members of the Board, such
appointment authority does not make the municipal entity responsible for any debts of the Authority. The Authority
would be responsible for its own operating costs and bonded indebtedness.
The existing Authority maintains its own policies of insurance through HARR.P and as a member of that
organization is also a member of the risk management pool run by HAR.RP, which is probably one of the most
aggressive in the State.
The City may be asked to provide a separate guarantee of the Authority's bonded indebtedness or on an
individual development in order to lower the interest rate charged, which would reduce debt service payments made
by the Authority and in effect reduce rental rates. The Council would have the ability to vote "no" to such a
guarantee. The City could not incur any responsibility for the Authority's debt absent specific action on their part.
3) What programs does the Authority presently manage with the City of Spokane Valley?
The Authority currently administers 254 tenant -based vouchers under several different programs that serve
residents living in Spokane Valley. These programs include: Section 8/Housing Choice Voucher Program, Welfare
to Work FLOPWA, and Family Unification and Section 8 Mainstream Vouchers for families with disabilities.
The Authority owns and manages 7 units of public housing single - family units. The Authority owns a
family community of 207 units in the Valley that houses families of mixed incomes. This property is bond financed
and is self - sustaining in its debt service, operational costs, and reserve accounts. A new home ownership program is
also underway in the area of lo and Carnahan. This program will provide a lease -to -own option for up to 60 low -
income families to become homeowners of new construction, single- family homes. The Authority will pursue
additional purchase and ownership of properties to provide for low- income housine needs as identified in the
County's Comprehensive Plan. SFIA is interested in pursuing additional properties for purchase and rehab, as well
as new development. The Authority will be pursuing partnerships with non -profits and for - profits to best address
the atTordable housing needs of the community. It is recognized that Authority -owned property is non - taxable.
4) Are there other benefits to the City of Spokane Valley with recognizing SHA?
in recognizing a need for low- income affordable housing, and allowing SHA to fully operate within your
City limits is one way of demonstrating your commitment to meeting the housing needs of your low - income
citizens. This simple step can become a part of the conunitment you make in receiving CDBG funds in how you
address low - income housing needs in your community. SHA would also solicit your input into our annual plan to
ensure there is consistency between SHA's plan and the City of Spokane Valley's Comprehensive Plan.
SUBMITTED I) BY: Lee Walton for the City Manger
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agcnda Bill No. 401 -7
DATE ACTION 1S
REQUESTED:
May 13, 2003
TITLE: Authorizing City TYPE OF ACTION:
Manager to execute an
agreement for Bond
Underwriting services. Ordinance
APPROVED FOR
COUNCIL PACKET: Resolution
n City Manager ATTACHMENTS: X Motion
Letter of agreement for services
Dept. Bead Other
Attorney Approve
As To Form
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Authorize City Manager to execute an
agreement with Lehman Brothers to serve as Bond Underwriter with regard to the proposed issuance of
S7,000,000 in Limited General Obligation bonds for the construction of the Center Place project located
in iMirabeau Park.
DISCUSSION: Funding for this project was approved by the voters of Spokane County, including a
majority of voters within the area of Spokane Valley. This approval was in the form of authorizing the
imposition of an additional 2% tax on hotel and motel occupancy and a S.033 diversion of the State Sales
Tax. Revenues from these taxes arc limited to the purpose of constructing Center Place in Mirabeau
Park, Convention Center expansion in Spokane and improvements to the County owned Fairgrounds. It
has now been agreed that each benefiting agency would issue bonds for their specific project with the cost
of servicing the bonds underwritten by a proportionate share of these revenues. Recently, the firm of
Preston -Gates was engaged to serve as bond counsel for the City. Negotiations have now reached the
point where services of a Bond Underwriter are necessary to arrange for the sale of the 7,000,00(1
allocated to the Center Point project.
Three firms have offered their services in this connection. I have rejected a proposal by Seattle -
Northwest Securities only because they presently serve as financial advisor to the City of Spokane.
The remaining two firms, Lehman Brothers and D,A. Davidson are both exceptionally qualified to
perform this work
Lehman Brothers is a well respected securities firm headquartered in New York but very active in the
Northwest. Over the last two years they have been the second largest underwriter of bonds in
Washington. They offer over 400 in -house brokers and a very extensive network of correspondents. They
have served successfully in the past as Underwriters for Spokane County, the Public Facilities District
and the City of Spokane. The are presently representing the County and District in connection with the
sale of bonds for the projects mentioned above.
Davidson securities is a smaller firm nationally but has a very strong presence in the Northwest. They
have been very active locally with various local agencies but as far as 1 know are not involved in the
current Convention Center expansion or the Fairgrounds improvements. Jack McLaughlin is well
respected in this area and has been very successful in marketing many securities issued by City and
County governments in Spokane County.
Both of these companies arc well qualified, respected and vary capable of performing this service for
Spokane Valley. T can distinguish between them in only three respects. First, Based on my conversations
with Mr Keats Lehman Brothers believes that having the City obtain a credit rating would be advantages
to the City. Mr McLaughlin suggests that securing a rating at this point in development would not serve
any useful purpose and might be a disadvantage. Second, since Lehman is expected to underwrite the sale
of bonds for the County preparation of a prospectus for the Center Point issue would be simplified since
much of the information assembled for County would be applicable to the City as well. Third, is a rather
insignificant difference in their pricing offer? Davidson offers a flat rate of 56.50 while Lehman proposes
a range of 0.5% to 0.75% with the final price reflecting the price negotiated with the County.
Presumably, by representing both agencies, the final price would be at the low end of the scale.
To my mind the scale tips slightly to Lehman Brothers only because Lehman representatives have been
actively involved over the past several months in many long and tedious meetings with the four
participating agencies. Having performed this service partly on behalf the City it is appropriate that this
service be recognized.
ALTERNATIVES: To approve the proposal offered by D.A. Davidson & Co
FISCAL IMPACT: SOURCE OF FUNDS: From Bond proceeds and only if issued and sold.
AMOUNT BUDGETED: N/A
AMOUNT NEEDED FOR PROJECT: approximately S65,000 plus some expenses.
DAVIDSON
COMPANIES
Jack McLaughlin
Vice President Public Finance
Spokane Regional Office
May 8, 2003
D.A. Davidson & Co.
member SIM
Honorable Mayor and Members of the City Council
City of Spokane Valley
Redwood Plaza
11707 E. Sprague Ave. Suite 106
Spokane Valley, WA 99206
RE: Contract for Services- Proposal dated March 28, 2003
Honorable Mayor and Members of the City Council:
In accordance with our proposal for services we hereby submit this letter agreement and refer to the services
detailed in the above referenced proposal.
It is understood that if no financing takes place, no fee shall be due D. A. Davidson & Co. except for out of
pocket expenses for travel and accommodations in conjunction with a bond rating or bond insurance and any
out of pocket expenses incurred in the preparation, printing and distribution of the Preliminary and or final
Official Statements.
It is further agreed that the City reserves the right to dismiss the underwriter at any time upon giving written
notice thereof and is under no further obligation except as set forth in this letter agreement.
Sincerely,
Jack McLaughlin
Vice President
Public Finance
by:
David Mercier, City Manager
Public Financo
D.A. Davidson & Co. Old City Hall ! Suite 400 / 221 N. Wall Street / Spokane, WA 99201
Telephone Local 456 -8323 / Outside Spokane (800) 676 -8323 / Telefax (509) 456 -6692
UVashinglon offices in Spokane. Colville, Wenatchee,Kennewick, Redmond, Seattle, Aberdeen. Everett and Friday Harbor
Other offices in Montana, Wyoming. Idaho, Utah, Colorado, Oregon and California
SEAN KEATrS
VICK IMESIDENT
April 2003
Mr. Lee Walton
City Manager
City of Spokane Valley
11707 East Sprague Avenue
Spokane Valley, Washington 99206
Re.: Engagement Letter
LEHMAN BROTHERS
This engagement letter (the "Engagement Letter ") is dated as of April _ 2003 by and between
the City of Spokane Valley, Washington (the "City ") and Lehman Brothers Inc. ( "Lehman ").
WHEREAS, the City intends to issue approximately S7,000,000 of Limited Tax General
Obligation Bonds, Series 2003 (t.he "Bonds ") to finance the construction of a community center to be
known as CenterPlace at Mirabeau Point (the "Project ");
WHEREAS, the City anticipates it will receive revenues from the Spokane Public Facilities
District, Washington (derived from the 0.1% sales /use tax extension under RCW 82.14.048, the 2.0%
hotellmotel tax extension under RCW 36.100.040, and the 0.33% sales/use tax rebate from the State of
Washington under RCW 82.14.390) that will be sufficient to pay all or some of the debt service on the
Bonds;
WHEREAS, the City wishes to engage the services of Lehman to develop a plan of finance,
secure bond ratings, obtain bond insurance (if cost - effective), assist in the preparation of the City's
disclosure document, and purchase the City's Bonds; and
WHEREAS, the City and Lehman desire to enter into this Engagement Letter pursuant to which
Lehman will provide such services, all in accordance with the terms and conditions set forth herein;
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree
as follows:
1. Engagement. The City engages Lehman to act as investment banker and underwriter for
the financing of the Project.
2. Acceptance and Duties. Lehman accepts its engagement to serve as the City's
investment banker to assist with accomplishing the Project's financing. In that. capacity, Lehman agrees
to perform the following duties:
a) advise and consult with the City regarding the plan of finance for the Project;
LEHMAN BROTHERS INC.
701 FIFTH AVENUE SUITE 7101 SEATTLE. WASHINGTON SS104•7015 205 541 SSSI PAX 208 213 2317 S}ZEATTSCLEHMAN.COM
Engagement Letter
Page 2 of 4
b) prepare, with the assistance of the City, any communications nccess.ary to carry out
the financing plan, including rating agency, bond insurer and/or investor
presentations;
e) prepare, in consultation with the City and its bond counsel, a public offering
memorandum and such other offering/disclosure documents and communications
that are either necessary or appropriate (the "Offering Documents ") in connection
with carrying out the financing plan;
d) serve as sole underwriter of. the Bonds, contingent upon the results of due diligence
on the City and the Project., the negotiation of a satisfactory definitive underwriting
agreement, including customary representations, warranties, covenants, indemnities,
contribution and conditions, and other conditions precedent;
e) coordinate all efforts in connection with and related to the financing with the City's
bond counsel, and other members of the City's finance team; and
f) provide advice regarding the investment of Bond proceeds and other Project funds.
3. Term of Eneagernent. The term of Leh.man's engagement shall extend to the date of
closing of the Bonds (the "Closing "). Subject to the City's obligations described in Section 4 below, the
City or Lehman may, at either's discretion terminate this agreement at an earlier date.
4. Compensation and Reimbursement of Fees and Expenses.
a) Lehman Compensation.
1) If Bonds are Issued. If the Bonds are issued, Lehman shall be paid for its
services at Closing through an underwriter's discount on such Bonds. The
underwriter's discount will be negotiated at the time Lehman offers to purchase
the Bonds from the City and will be based on a proration (based upon principal
amount) of the fee negotiated between Lehman and Spokane County,
Washington (the "County ") for the purchase of the County's Limited Tax
General Obligation Bonds issued to finance the Spokane County Fair and Expo
Center improvements. Lehrnan's fee shall be not less than 0.5% nor more than
0.75% of the principal amount of the Bonds, plus expenses as described in 4. b)
below.
2) If Bonds are not Issued. If the Bonds arc not issued for any reason, the City shall
not be liable to pay Lehman for any of its services.
b) Reimbursement of Expenses. In addition to paying Lehman the compensation
described in 4. a) above, the City shall reimburse Lehman for all of its reasonable
out -of- pocket expenses incurred pursuant to the terms of this Engagement Letter.
5. Information. In connection with Lehnman's engagement hereunder, the City shall furnish
Lehrman with any information concerning the City and /or Project reasonably available to the City that
Lehman reasonably deems to be necessary or appropriate in connection with the services required of it
Engagement Letter
Page 3 of 4
under this Engagement Letter. The City further agrees to use its reasonable best efforts to provide
Lehman with access to the City's elected and appointed officials, staff, agents, accountants, coun.scl, and
other advisors for such purpose. The City represents and warrants to Lehman that all such information
concerning the City and the Project, prepared and provided by the City will, at the time the same is
provided, be true and accurate in all material respects and will not contain any untrue statement of a
material fact or omit to state a material fact necessary in order to make the statements therein not
misleading in light of the circumstances under which such statements are made. The City acknowledges
and agrees that Lehman will be using and relying upon such information supplied by the City and its
elected and appointed officials, staff, agents, accountants, counsel, and other advisors in connection with
the development of the plan of finance and the marketing of its Bonds, together with other public
available information concerning the City and the Project.
6. Modification of Engagement. Letter. No alteration or variation of the terms of this
Engagement Letter shall be valid unless made in writing and signed by the parties hereto.
7. Governing Law /Venue. This Engagement Letter shall be governed by the laws of the
State of Washington.
S. Assigunent This Engagement Letter shall not. be assigned by any party without the
prior written approval of the other parties.
9. Severability. The invalidity or uncnforceability of any provisions of this Engagement
Letter shall not affect the validity or enforceability of any other provision of this Engagement Letter,
which shall remain in full force and effect.
10. Counterparts. This Engagement Letter may be executed in one or more counterparts,
together which shall constitute one and the same instrument.
11. Notices. All notices to the parties, unless otherwise requested in writing, shall be sent to
the following parties, addressed as follows:
The City
The City of Spokane Valley
11707 East Sprague Avenue
Spokane, Washington 99206
Attention:
Lehman
Lehman Brothers
701 Fifth Avenue, Suite 7101
Seattle, Washington 98 -7016
Attention: Sean Keatts, Vice President
Engagement Letter
Page 4 of 4
Is WITNESS WVHEREOP, the parties hereto have caused this Engagement Letter to be executed
by their duly authorized officers and representatives as of the day first above written.
Sincerely,
LEHMAN EROTIIERS INC.
By:
\c,
Sean Keatts
Vice President
AGREED AND ACCEPTED
CITY OF SPOKANE VALLEY, WASHINGTON
By:
City Manager
SUBMITTED 13Y: Director Parks and Recreation
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Hill No. 2003 -111
I)AT1? ACTION IS TITLE: Park Services TYPE OF ACTION:
.REQUESTED: agreement
April 22, 2003 - delayed
May 13, 2003 Ordinance
APPROVED FOR ATTACHMENTS: Resolution
COUNCIh PACKETIT:
Agreement No. CO3 -18 Motion
✓ City Manager (awl; \ l cL`f e-e
g
Y Other
6fi Dept. Head
Attorney Approve
As To Form
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: Authorize execution of Agreement No.
CO3 -18 for parks and recreation facilities maintenance with Spokane County by the City Manager
DISCUSSION: This agreement will allow the continued maintenance and operation of those park and
recreation facilities transferred to the City of Spokane Valley by Spokane County, until such time as the
City of Spokane Valley is in a position to take over this responsibility.
ALTERNATIVES: Find a facility that will accommodate this function.
FISCAL IMPACT: $653,240.10
SOURCE OF FUNDS: General Fund
AMOUNT BUDGETED: 5650,000
AMOUNT NEEDED FOR PROJECT:
CITY OF SPOKANE VALLEY
REQUEST FOR COUNCIL ACTION
Agenda Bill No. 2003-128
DATE ACTION IS
REQUESTED:
May 13, 2003
A PPROVED FOR
COUNCIL PACKET:
V
City Manager
X Dept. JIead
X Attorney Approve
As To - Norm
TITLE: Storm Water
Management Services,
Spokane County
ATTACHMENTS:
t Agreement CO3 -34
2.May 7, 2003 letter from
James Emacio
3.May 9, 2003 email from
Stanley Schwartz
TYPE OF ACTION:
Ordinance
Resolution
Motion
Other
SUBMITTED BY: Public Works Director
STAFF RECOMMENDS COUNCIL MAKE A MOTION TO: approve proposed intcrlocal Agreement
with Spokane County for the provision of stormwater management services.
DISCUSSION: this agreement authorizes the City to request, and the County to provide at agreed upon
costs, the full range of support for stormwater planning, inventory and records keeping for the City
during 2003.
ALTERNATIVES: immediate hire large number of qualified staff to perform all these services or hire a
consulting firm to manage programs with the County both of which would be considerably more expensive and
would likely result in unacceptable delays in Cite review of development projects and the billing for stormwater
fees.
FISCAL IM''iPACT:
SOURCE OF FUNDS: Fund 402, :Stormwater Management
AMOUNT BUDGETED: $30,000 Stormwater Administration; $125,000 Contract Services
AMOUNT NEEDED FOR PROJECT: $1 (est.)
FYI.
Ruth Muller
From: Stan M Schwartz [sms @notes.wkdtlaw.com]
Sent: Friday, May 09, 2003 7:22 AM
To: Ruth Muller; Dick Warren
Subject: Re: Stormwater Agreement
-- Forwarded by Stan M SchwartzlWi<DT on 05/09/03 07:00 AM --
Stan M Schwartz
To: "Emacio, James" <JEmacia a@spokanecounty.org>
05/09/03 07:17 AM cc:
Subject: Re: Storrmvater AgreementLin.k
In response to you letter. What "relevant ordinances" is the agreement referring to ? The CV has created a
stormwater utility modeled after the County and the CV has adopted the County Guidelines for Stormwater
Management. I do not believe there are significant special control or "high risk" control areas in the City. Even if
there are I think the City can deal with these on a case by case basis.
"Emacio, James" <JEmacio @spokanecounty.org>
05/07/03 04:45 PM
Stanley:
To: Thms /vrkdtlaw.com" <sms @wkdtlaw,com>
cc: "Sims, Brenda" <SSimsCjspokanecounty.org>
Suhyect: Stormwater Agreement
5/9/2003
Attached is a letter and revised agreement consistent with the letter. If you
have any questions after your, review of the letter, please give me a call.
Jim
«schwartz stan- Stormwater. 050703.DOC» «Valleystormwater.docS603.doc»
Page 1 of 1
May 7, 2003
Mr. Stanley NI. Schwartz
Attorney At Law
1100 US Bank Building
422 West Riverside Avenue
Spokane, Washington 99201 -0302
Re: I►zterlocal Agreement Between Spokane C'owzty and City of Spokane Valley for
Stormwrlterillanzagenrent Services
Dear Stanley:
County staff has had an opportunity to review the City's proposed changes to the County's draft of the
above - referenced Agreement. The following changes are acceptable:
. Suggested change to Section 4.3;
2. Suggested change to Section 5; and
3. Suggested change to Section 6.
The County does not, however, agree to your proposed change to the first paragraph of Section 4. It is the
County's view that we cannot nor will we perform any requested service which we believe requires the City
to have enacted an appropriate code /ordinance. Moreover, such code /ordinance must be consistent with the
County's code /ordinance. For instance, in looking at the items enumerated under Section 4, the City would L
have to enact an ordinance similar to the County's with respect to item 4.3, 4.4 and 4.5.
Accordingly, I have modified Section 4 to insert the County's original language as well as additional
clarification. Likewise I have modified subparagraph 4.2 to insert the terminology "current year (2003)." V
The enclosed Agreement contains a finalized copy with your proposed changes as accepted by the County
and a revision to the first paragraph to Section 4 referenced above, as well as Section 4.2.
County representatives are not willing to execute the Agreement unless it is consistent with the enclosure.
Sincerely yours,
JAMES P. 1?MACIO
Chief Civil Deputy Prosecuting Attorney
Enclosure
Cc: Brenda Sims
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Return to:
Page 1 of 8
Daniela Erickson
Clerk of the :Board
1116 West Broadway
Spokane, Washington 99260
1NTL+ RLOCAL AGREEMENT
BETWEEN SPOKANE COUNTY AND THE CiTY OF SPOKANE VALLEY
FOR PROVISION OF S' 1'ORmWA'1'.E R MANAGEMENT SERVICES
THIS AGREEMENT, made and entered into by and between Spokane County, a political
subdivision of the State of Washington, having offices f o r the transaction of business at 1 1 16 West
Broadway Avenue, Spokane, Washington, 99260, hereinafter referred to as "COUNTY," and City
of Spokane Valley, a municipal corporation of the State of Washington, having offices for the
transaction of business at the Redwood Plaza, 11707 East Sprague Avenue, Suite 106, Spokane
Valley, Washington, 99206 hereinafter referred to as "CITY," jointly hereinafter referred to as the
"PARTIES."
WiTNESSETH:
WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County
Commissioners of Spokane County ("BOARD") has the care of county property and management
of funds and business; and
WHEREAS, pursuant to chapter 35.02 RCW, the City of Spokane Valley established
midnight, March 31, 2003, as its official date of incorporation and upon that date commenced
operations as a city; and
WHEREAS, pursuant to chapter 35.02 RCW, as of the official date of incorporation, focal
governwnental authority and jurisdiction with respect to the newly incorporated area transfers from
Spokane County to City of Spokane Valley; and
WHEREAS, chapter 39.34 RCW ( interlocal Cooperation Act), authorizes counties and
cities to contract with each other to perform certain functions which each may legally perform;
and
WHEREAS, the City desires to provide quality Stoniiwater management services for its
residents and does not at this time have the organization and personnel to provide the planning,
inventory and record keeping for full Stormwater management; and
WHEREAS, it is in the public interest that Spokane County and the City of Spokane
Valley cooperate to provide effective and cost efficient Stormwater managemenit services.
NOW, THEREFORE, for and in consideration of the mutual promises set forth
hereinafter, the PARTIES do mutually agree as follows:
SECTION NO. 1: PURPOSE
The purpose of this Agreement is to set forth the provisions under which COUNTY will provide
Stormwater management services ('`Services ") through the Stormwater Utility to CiTY.
Services are more particularly outlined in Section No. 4. it is the intent of the PARTIES that
Services to be provided by COUNTY will be consistent with CITY'S Council /Manager form of
government provided for in chapter 35A.13 RCW. ti
SECTION NO. 2: DURATION
This Agreement shall commence at 12:01 A.M. on April 1, 2003, and run through 12:00 P.M.
December 31, 2004, unless one of the PARTIES provides notice of termination as further
described in Sections No. 3 of this Agreement.
SECTION NO. 3: TERMINATION
Either Party may terminate this Agreement for any reason whatsoever upon a minimum of 90
days written notice to the other Party. Any Party may terminate this Agreement upon a breach by
the other Party, provided the Party seeking to terminate the Agreement shall provide at least 30
days written notice and an opportunity to cure to the breaching Party.
All agreed upon costs due either or both PARTI.ES will be paid within 60 days of the effective
date of termination of this Agreement.
SECTION NO. 4: SERVICES PROVIDED
If (1) COUNTY staff resources are available and if (2) CITY has adopted relevant stormwater
related code(s), as deemed necessary by the COUNTY to provide the requested service, which
code(s) must be consistent with County stormwater code(s), the County Stormwater Utility will
provide stormwater management Services within CITY, when requested in writing by CITY, at
the hourly rates shown in Exhibit 1, plus costs of expenses and materials. The services that may
he requested by CITY include, but are not limited to:
Page 2 of 8
4.1 Recording, maintaining, and providing CITY with updated maps of known
stormwater problem areas within CITY or adjacent to CiTY.
4.2 Preparing and maintaining stormwater facility inventory, providing maps to CITY
and registering drywells with \VA Department of Ecology to satisfy current year
(2003) - Underground Injection Control (UTC) Program Requirements.
4.3 Providing development review support in sensitive stormwater /high groundwater
areas prior to permitting by CITY .
4.4 Maintaining the stornwater billing files using COUNTY and CITY provided data so
that the County Treasurer can continue to correctly bill properties within CITY
(excluding CITY streets and state highways) and add new accounts as they accrue.
4.5 Assisting CITY staff in maintaining residential swales inventory, administering swale
establishment/testing procedures and working with residential property owners on
Swale repair /restoration.
4.6 Preparing South Shelley Lake Stormwater Management Plan in coordination with
CITY.
In addition, if the COUNTY receives a Centennial Clean Water Grant for a risk asssessmcnt
related to underground injection control, the CITY may want to participate in the assessment and
provide a portion of the local grant matching funds.
The COUNTY is not obligated to perform any of these services beyond the fee limits shown in
Exhibit 2, except as provided in Section No. 6.
SECTION NO. 5: CITY - COUNTY COORDINATION
In performing the requested Services, COUNTY staff are acting as an independent contractor
and all decisions an project design and costs shall he coordinated with the CiTY Public Works
Director or his/her designee. Monthly coordinating meetings may be held in COUNTY offices
throughout the term of each year's projects if needed and if COUN'T'Y staff resources are
available.
Both PARTIES will identify specific liaisons for Services to address day -to -day operational
activities related to Services.
CiTY agrees that Stormwater service charges for 2003 shall be prorated as provided in Spokane
County Code Section 9.70.065. A copy of such section is set forth in Exhibit 3. CITY will
receive Stormwater fees for service from owners of developed properties within boundaries of
CITY for the final nine months of 2003.
SICTION NO. 6: COMPENSATION
CITY shall compensate COUNTY for all Services provided under this Agreement on the basis of
the hourly labor rates in Exhibit 1 plus the actual cost of materials and related expenses, such as
plotting costs for maps. CITY will reimburse COUNTY for Services provided based on separate
monthly invoices for all labor and expenses for each Service for which work has been performed.
The PARTIES recognize that the hourly rates for COUNTY Staff as set forth in exhibit 1, niay
change during the term of this Agreement based on salary increases, COLA's or collective
bargaining negotiations. CITY will be billed all actual costs for such staff based on their hourly
rates in effect at the time that the Services are performed or provided. This hourly rate includes
all benefits plus an overhead component. COUNTY will advise CITY in advance of any
increase in the hourly rate of any Stormwater Utility Staff.
COUNTY will bill CiTY for the cost of Services during the .first week of the month for Services
Page 3 of 8
provided during the preceding month. Payments by CITY will be due by the 5th of the following
month. At the sole option of COUNTY a penalty may be assessed on any late payment by CITY
based on lost interest earnings had the payment been timely paid and invested in the Spokane
County Treasurer's Investment Pool. Ian the event of a dispute in any billing, CITY shall pay all
undisputed portions of the billing. The PARTIES agree to meet in a good faith attempt to
resolve any billing disputes. Any overpa }mient by the City shall be refunded with interest based
upon the interest paid by the County Treasurer's Investment Pool.
The limits of compensation from the CITY to the COUNTY for each service are specified in
Exhibit 2. if both PARTIES agree, then the limits established for each service can be extended
as long as the total limit of compensation is riot exceeded. If such a shifting of limits for
individual services is agreed upon, the CITY shall notify the COUNTY in writing. The total
compensation to the COUNTY for the year 2003 shall not exceed the limit indicated on Exhibit 2
without an amendment to this Agreement. Upon mutual agreement the CITY and COUNTY
may amend this Agreement to establish compensation limits for 2004.
S.ECTiON NO. 7: LIABILITY
Page 4 of 8
7.1 COUNTY shall indemnify and hold harmless CiTY and its officers, agents, and
employees, or any of them from any and all claims, actions, suits, liability, loss,
costs, expenses, and damages of any. nature whatsoever, by any reason of or arising
out of any negligent act or omission of COUNTY, its officers, agents and employees,
or any of them relating to or arising out of performing services pursuant to this
Agreement. in the event that any suit based upon such claim, action, loss, or damages
is brought against CITY, COUNTY shall defend the same at its sole cost and
expense; provided that CITY reserves the right to participate in said suit if any
principle of governmental or public law is involved; and if final judgment in said suit
be rendered against CITY, and its officers, agents, and employees, or any of them, or
jointly against CITY and COUNTY and their respective officers, agents, and
employees, COUNTY shall satisfy the same.
7.2 CITY shall indemnify and hold harmless COUNTY and its officers, agents, and
employees, or any of them from any and all claims, actions, suits, liability, loss,
costs, expenses, and damages of any nature whatsoever, by any reason of or arising
out of any negligent act or omission of CITY, its officers, agents and employees, or
any of them relating to or arising out of performing services pursuant to this
Agreement. In the event that any suet based upon such claim, action, loss, or
damages is brought against COUNTY, CiTY shall defend the same at its sole cost
and expense; provided that COUNTY reserves the right to participate in said suit if
any principle of governmental or public law is involved; and if final judgment in said
suit be rendered against COUNTY, and its officers, agents, and employees, or any of
them or jointly against COUNTY and CITY and their respective officers, agents,
and employees, CITY shall satisfy the same.
7.3 The foregoing indemnity is specifically intended to constitute a waiver of each
party's immunity under Washington's Industrial insurance Act, Chapter 51 RCW,
respecting the other party only, and only to the extent necessary to provide the
indemnified party with a full and complete indemnity of claims made by the
indemnitor's employees. The PARTIES acknowledge that these provisions were
specifically negotiated and agreed upon by them.
7.4 COUNTY and CITY agree to either self insure or purchase polices of insurance
covering the matters contained in this Agreement with coverage of not less than
$5,000,000 per occurrence with $5,000,000 aggregate limits included for COUNTY
Engineer professional liability and auto liability coverage.
SECTION NO. 8: DISC1UMiNATION
COUNTY and CITY certify that they are Equal Opportunity Employers. COUNTY has
developed and implemented affirmative action programs in accordance with the guidelines in
Revised Order 4 of the United States Department of Labor. CiTY will develop and implement
affirmative action programs that meet the applicable federal standards.
SECTION NO. 9: AUDITS AND iN :SPEC`IIONS
The records and documents with respect to all matters covered by this Agreement shall be
subject to inspection, review, or audit by COUNTY or CITY during the term of this Agreement
and three (3) years after termination.
SECTION NO. 10: AMEND.i<'i.ENTS
The Aereernent may be amended at any time by mutual, written Agreement of the signatories of
this Agreement.
SECTION NO. 11: CONTRACT i1])MiNISTRA "I'ION
The PARTIES shall each appoint representatives to review contract performance and resolve
problems that cannot be dealt with by COUNTY and CITY liaisons. Each Party shall notify the
other in writing of its designated representatives. The representatives from COUNTY will
include the Utilities Division and the Office of Administrative Services. COUNTY and CITY
liaisons will meet periodically with either Party authorized to call additional meetings with ten
days written notice to the other. Any problem that cannot be resolved by the PARTIES'
designated representatives shall be referred to the City Manager and the Spokane County
Utilities Division Director for settlement.
SECTION NO. 12: NON - WAIVER
Waiver of any default or breach of this Agreement shall not be deemed to be a waiver of any
other prior or subsequent default or breach and shall not be construed to be a modification of the
terms of this Agreement unless stated to be such through written agreement of the signatories
hereto.
SECTION NO. 13: SUBCONTRACT
COUNTY may subcontract any of its responsibilities set forth herein provided COUNTY retains
the appropriate supervision and inspection of the contractor's work.
Page 5 of 8
SECTION NO. 1.4: RE_LATIONSB1P OF T.ETE PARTIES
The PARTIES intend that an independent contractor relationship will be created by this Agreement.
No agent, employee, servant, or representative of COUNTY shall be deemed to be an employee,
agent, servant, or representative of CITY for any purpose. Likewise, no agent, employee, servant, or
representative of CiTY shall be deemed to be an employee, agent, servant, or representative of
COUNTY for any purpose.
Control of personnel standards of performance, discipline and all other aspects of performance,
including that of the staff, shall be governed entirely by COUNTY.
SECTION NC). 1.5: PROP RTY AND EQUIPMLN'I'
The ownership of all property and equipment utilized by COUNTY in providing Services under the
terms of this Agreement shall remain with COUNTY unless specifically and mutually agreed by the
PARTIES.
SEECTiON NO. 1.6: GENERAL TERMS
This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree
that there are no other understandings, oral or otherwise, regarding the subject matter of this
Agreement. No changes or additions to this Agreement shall be valid or binding upon the PARTIES
unless such change or addition is in writing, executed by the PARTIES.
Both PARTIES agree to aid and assist the other Party in accomplishing the objectives of this
Agreement.
This Agreement shall be binding upon the PARTIES hereto, their successors, and assigns.
SEC'T'ION NO. 17: VENUE STIPULATION
This Agreement has been and shall be construed as having been made and delivered within the State
of Washington and it is mutually understood and agreed by each Party that this Agreement shall be
governed by the laws of the State of Washington both as to interpretation and performance. Any
action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any
provision hereto, shall be instituted only in courts of competent jurisdiction within Spokane County,
Washington.
SECTION NO. 18: SEVERABI:L:ITY
It is understood and agreed among the PARTIES that if any parts, terms, or provisions of this
Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions
shall not be affected and the rights and obligations of the PARTIES shall not be affected in regard to
the remainder of the Agreement. If it should appear that any part, term or provision of this
Agreement is in conflict with any statutory provision of the State of Washington, then the part, term
or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as
Page 6 of 8
it. may be in conflict therewith and this Agreement shall be deemed to modify to conform to such
statutory provision.
SEC No. 9: HEADINGS
The section headings appearing in this Agreement have heen inserted solely for the purpose of
convenience and ready reference- In no way do they purport to, and shall not be deemed to define,
limit or extend the scope or intent of the sections to which they pertain.
SECTION NO. 211: RECORDS
All records prepared or produced by COUNTY in conjunction with providing services to CITY
under the terms of this Agreement shall be the properly of COUNTY. Such records shall be made
available to CITY upon request by the City Manager subject to privileges set Forth in statue, court
rule or case law. COUNTY will notify CITY of any public records request under chapter 42 -17
R.C:W for copies or viewing of such records as well as COUNTY'S response thereto. Upon
termination of this Aereeruent, COUNTY agrees to make copies of all such records that may be
requested by CITY.
err Y shall reimburse COUNTY for all actual costs incuned by COUNTY in responding to public
record records requests as well as providing copies of any records to CITY under the terms of this
Agreement or Section. Costs shall include costs of staff time as well as materials. Payments will be
due as provided for in Section No. 6 herein above.
SECTION] NO. 21: ALL V4TRITINGS CONTAINED YIE. EFFECT
This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree
that there are no other rincIerstanduigs, oral or otherwise, regarding the subject malet of this
Agreement. No changes or additions to this Agreement 5.hall he valid or binding upon the
PARTIES unless such change or addition is in writing, executed by the PARTIES.
SEC1`ION NO.22: NOTICE
Ali notices or other communications given hereunder shall be deemed given on: (]) the day such
notices or other communications are received when sent by personal delivery; or (2) the third day
following the day on which [he sank have been mailed by first class delivery, postage prepaid
addressed to PARTIES at the address set forth above or at such other address as the PARTIES
shall from time -to -time designate by notice in writing to the other PARTIES.
Page 7 of $
IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be
executed on date and year opposite their respective signatures.
DATED: BOARD OF COUNTY COMMISSIONERS
OF SPOKANE, COUNTY, WASHINGTON
ATTEST:
VICKY M. DAL TON
CLERK OF THE BOARD
BY:
'DATED:
Attest:
Daniela Erickson, Deputy
City Clerk (Title)
Approved as to form only:
Acting City Attorney
Page 8 of 8
JOHN ROSKELLEY
PI- IILLIP D. HARRIS, Chair
M. KATE MCCASLIN
CITY OF SPOK.ANE VALLEY:
By:
Its:
Classification
Hourly
Salary
Hourly
Benefits
Multiplier
Hourly
Rate
Administrative Specialist 2
1 5.92
6.45
1.93
43.17
GIS Technician
17.86
7.23
2.23
55.95
Land Development Coordinator
18.77
7.60
2.23
58.80
Engineering Tech 2
20.43
8.27
2.23
64.00
GIS Specialist
25.08
10.16
2.23
78.58
Engineer 1 - 2
27.29
11.05
2.23
85.50
Stormwater Manager
32.83
13.30
1.93
89.03
Engineer 3
32.59
13.20
1.93
88.37
Exhibit 1
TO AN INTIIRLOCAL AGREEMENT BETWEEN SPOKANE COUNTY AND T.HE. CITY OF
SPOKANE VALLEY FOR PROVISION OF S'1'ORMWATER MANAGEMENT" SERVICES
Hourly Rates for County Stormwater Utility Staff
SERVICE PROVIDED
COMPENSATION LIMITS
Problem Maps /Complaints Database
$6,000
Inventory, Maps, Drywel1 Registration
$39
Development Review /High Risk Area
Administration
$20,000
Maintenance Records
$10,000
Billing File Maintenance
$20,000
Residential Swalcs Inventory /Enforcement
$20,000
South Shelley Lake Plan
$12,500
Centennial Clean Water Grant Share
Underground Injection Control Project
$ 5
TOTAL
$132,500
Exhibit 2
TO AN INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY AND TI-IE CITY OF
SPOKANE VALLEY FOR PROVISION O.F. STORM WATER MANAGEMENT SERVICES
Limits or Compensation B Service
Exhibit 3
TO AN INTERLOCAI.: AGREEMENT :BETWEEN SPOKANE COUNTY AND "IHE CITY OF
SPOKANE VALLEY FOR. PROVISION OF STORMWATER MANAGEMENT SERVICES
Excerpt from Spokane County Code.
9.70.065 Annexations and Incorporations.
(a) Whenever a city or town annexes an area, or a city or town incorporates an area and
the county has issued revenue bonds or general obligation bonds to finance stormwater control
facilities that are payable in whole or in part from rates or charges imposed in the area, the
county shall continue imposing all portions of the rates or charges that are allocated to payment
of the debt service on bonds in that area after the effective date of the annexation or official date
of the incorporation until:
(I) the debt is retired;
(2) any debt that is issued to refinance the underlying debt is retired; or
(3) the city or town reimburses the county an amount that is sufficient to retire that
portion of the debt borne by the annexed or incorporated area.
(b) If the county provides stormwater management services to the city or towel by
contract, the contract shall consider the value of payments made. by property owners to the
county for the payment of debt service. This subsection applies whether or not the bonds finance
facilities that are geographically located within the area that is annexed or incorporated. The
county shall construct all facilities included in the stormwater plan financed by the proceeds of
the bonds. The stormwater plan may be modified and facilities authorized in the stormwater plan
may be added, deleted or modified either before or after annexation or incorporation of part of
the service area when the Board of County Commissioners determines, after notification deities
within the affected basins, that the changes are necessary or advisable in order to implement the
stormwater plan within available funding levels. If bond proceeds are insufficient to complete
all facilities authorized in the stormwater plan, the Board of County Commissioners shall, after
notification of cities within the affected basins, prioritize the use of bond proceeds to construct
those facilities most necessary and in the best interest of the area served by the stormwater plan.
If the stormwater plan is amended for the reasons in this section, any related agreements with
other jurisdictions shall be revised as necessary.
(c) The debt service portion of the service charge will not be prorated but will continue
to be charged as specified in subsection (a) above. However, adjustments to the remainder of the
annual service charge may be made when property is incorporated or annexed by another
,jurisdiction. TChe remainder of the service charge for the billing year during which incorporation
or annexation occurs may:
(1) be subject to a proration formula included in an interlocal agreement between the
county and the incorporating or annexing jurisdiction; or
(2) if the incorporation or annexation interlocal agreement does not address the
stormwater service charge, consist of a stormwater management charge of one - quarter of the
annual service charge for each quarter of the billing year during which the property was in
unincorporated Spokane County for one or more days. For purposes of determining this
modified service charge, the billing quarters will be for January 1 through March 31; April 1
through June 30; July 1 through September 30; and October 1 through December 31.
Memo
I "o David Mercier
From: Bob Ely
Date: 5 -7 -03
Subject: Monthly report — Building Department
Attached is our report for the month of April, 2003. Whenever the computer system gets
up and running this report will look much better. We missed the first week and a half'in our
inspection schedule. There was not many anyway.
Our income was $38,129.44 even though the Finance department reports shows over
$44,000. It appears that Community Development was using our receipt form and our BARS
numbers. That has been remedied now as well.
Our permit numbers are broken down on an attached sheet to indicate what kind of
permits were issued in the general categories.
if there are any other categories that you would like please lets me know.
Building Department Mon.th]_y Report for. 2 , 2003
PERMITS
Building permits issued Residential
Commercial
Plumbing Permits issued
Mechanical Permits issued
Grading Permits issued
Clearing Permits issued.
Demolition Permits issued Residential
Commercial
Sign Permits issued
House Moving Permits issued
Miscellaneous Permits
Anfel - i , .5 in f r ex - 3
\LOit � 3
FIRE PER.MITS
Sprinkler installation permits
Fire Alarm installation. permits
Fireworks permit
Blasting permits
Uniform Fire Code permits
INSPECTIONS (BLDG.)
Minimum Housing Inspection
Building inspections
Residential
Commercial
Plumbing Inspections
Mechanical Inspections
Grading Inspections
Demolition Inspections
Special Inspections
TOTAL
2
TOTAL ' c.71
1
1
2
�'orn / '/
oIvLY '-
FSI__ wG s
F oQ-
0
(OVER)
Special Inspections .
INSPECTIONS (Fire) As a result of permits issued.
Fire Alarm Inspections
Sprinkler inspections
Fireworks Inspection
Fire Safety Inspections
Hazardous material handling
Hazardous material storage
TOTAL
ACCOUNT NUMBER DEPOSIT AMOUNT
322.10 01 Building permit 23111.32
322.10 02 Plumbing permit 2925.00
322.10 03 Grading permit 0
322.10 04 Mechanical permit 4696.00
322.10 06 Demolition permit 1 0
; 322.90 01 Misc permits 180.50
345.83 01 Plans check. fee 6897.12
345.83 03 Energy plans check fee 0
237.10 02 WSBCC Surcharge 319.50
Total: $38129.44
FEES COLLECTED (Fire)
Plans check fee $
Sprinkler plans check $
Fire Alarm Plans check $
Fireworks permit $
Fire Code Permit fees
TOTAL
$
FEES COLLECTED (Building)
APRIL REPORT 0:- 00 *
23 32 +
2
+
4, 6: -,00
6 +
3.19 -.50 +
'f 4 -,0
5.4 .5.0 +
72 •-0 +
38 *61.:1)6"
BUILDING
Residence
New construction- 7
Addition /remodel- 34
Prvt Garage/carport- - 13
Duplex - 1
Triplex- 0
Fourplex- 0
Apartment — 3 story- 0
Apartment - 4+ story- 0
Motel — 3 story- 0
Motel — 4+ story- 0
Misc Shelter- 0
Recreation Building- 0
Religious Building- 3
Industrial Building- 1
Parking Garage- 0
Service Station- 0
Repair Garage- 0
Hospital /Institution- 0
Office/Professional- 6
Public Utility- 0
Educational — Private- 0
Educational — Public- 0
Mercantile- I
Non - Residential- 0
Structure- 1
Demolition- 0
Tank/Piping (fuel)- 0
Swimming Pool - 3
Manufactured Home- 6
Sign- 8
Relocation- 0
Plumbing- 43
Mechanical- 76
Sewer — County issued
Closeout Sales- 0
Tank Registration- 0
Miscellaneous- 0
Void- 3
FIRE
Sprinklers- 1
Alarms- 1
Non - Applications-
Dept Account Number Deposit Amount
001 331.71
001 336.06
001 336.06
001 336.06
001 336.06
101 336.00
102 336.00
090 341.70
090 389.00
076 347.30
076 347.60
058 322.10
058 322.10
058 322.10
058 322.10
058 322.10
058 322.90
058 322.90
058 345.83
345.83
058 345.83
058 322.40
058 342.40
058 237.10
058 237.10
058 341.50
00 Sales Tax - Criminal Justice
94 Liquor Excise Tax
95 Liquor Profits
21 CJ - Population
51 DUI Cities
87 MVFT Unrestricted
88 MVFT Restricted
01 Sales of Merchandise
00 Incorporation Receipts
00 Facility Lease
00 Program Fees
01 Building Permit
02 Plumbing Permit
03 Grading Permit
04 Mechanical Permit
06 Demolition Permit
01 Misc. Permits & Fees
01 Certificate of Exemption
01 Plans Check Fees (Building)
01 Plans Check Fees (PW)
03 Energy Plans Check Fee
00 Right of Way Permit
02 SPECIAL Inspections
98 Bonds/Deposits
02 WSBCC Surcharge
01 Maps
011 511.60.41 44 Refund Seminar Fees
401 237.10 98 Stormwater Bonds /Deposits
429,539.37
59, 595.88
75,211.05
3,297.97
3,347.11
87,155.00
40,750.79
135.60
564.20
1,788.09
23,111.32
2,925.00
4,696.00
3,675.50 X jag-E.-.- LJ
174.00
6,897.12
1,070.94
1,145.00
625.00
113, 000.00
319.50
54.30
44,068.68 0Lb- 191-6(4 ,044-
3/31 $ 4.00 R &R Heating ( ? ?)
4/3/ $204.50 Entertainer's license $150.00
Pool $ 54.50
4/4 S 75.00 Warden Trade (mobile home ?) $50.00
Approach fee $25.00
4/7 $1 50.00 Entertainer's license
4/8 $72.00 Certificate of Exemption $67.00
Maps $ 5.00
4/9 $72.00 Sign permit
4/10 51661.00 Engineer fee $100.00
Final S/P $663.00
Entertainer's license $150.00
Engineer fee $100.00
S/P $498.00
4/11 $300.00 CESVs
4/15 $322.00 Certificate of Exemption - Aggregate $100.00
Certificate of Exemption $100.00
CUP - pre - conference $ 61.00
Zone change - pre - conference $ 61.00
4/16 $61.00 Pre -app conference for S/P
4/23 $287.00 Certificate of Exemption $200.00
Certificate of Exemption $ 87.00
4/24 $150.00 'Entertainer's license
405 $322.00 Certificate of Exemption - lot line adjustment S100.00
Certificate of Exemption - aggregation $100.00
Pre -app conference - S/P S 61.00
Pre app conference - CUP $ 61.00
TOTAL $3,680.50