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2003, 04-15 Study SessionNOTE: AT COUNCIL STUDY ,SESSIONS, THERE WILL BE NO PUBLIC COMME NTS, t XCIsI'T COUNCIL RESERVES THE RIGHT TO REQUEST INFORMATION FROM THE PUBLIC AND STAFF AS APPROPRIATE SUBJECT Planning Administration Parks & Rec. Administration Finance Public Works Public Works Council Study Session, April 15, 2003 DISCUSSION LEADER ACTIVITY Mayor Lee Walton Bill Hutsinpiller Stan McNutt Bob Noack Dick Warren Dick Warren CITY OF SPOKANE VALLEY CITY COUNCIL WORKSHEET — STUDY SESSION CITY HALL AT REDWOOD PLAZA 11707 East Sprague Avenue, First Floor Spokane Valley, Washington AMENDED APRIL 14, 2003 Tuesday, April 15, 2003, 6:00 p.m. Planning Commission Appointments (10 minutes) Review components for RFP on animal services (15 minutes) Review of Senior Services Program (15 minutes) Report on computer software selections (.10 minutes) Cable franchise fee ordinance amendment (5 minutes) Street maintenance agreement- County (1.0 minutes) Engineering services agreement- County (10 minutes) DISCUSSION GOAL Confirm appointments Consensus Information Information Consensus - Agenda 4/22? Consensus- Agenda 4/22? Consensus - Agenda 4/22? Public Works Dick Warren Storm water agreement- County (5 minutes) Consensus - Agenda 4/22? Public Works i)ick Warren Solid waste agreement- County (5 minutes) Consensus - Agenda 4/22? Public Works Dick Warren Sewer extensions & operation (STEP)- County Consensus - Agenda 4/22? Agreement (1.5 minutes) Public Works Dick Warren Bridging the Valley support ( 5 minutes) Consensus Public Works Dick Thiel Street Obstruction permit fees & standards (10 minutes) Consensus - Agenda 4/22? Administration Stan McNutt Introduce governance coordination manual Information (5 minutes) Administration Stan McNutt Review resolution on Council core beliefs (10 minutes) Consensus - Agenda ? FOLLOWING CLOSE OF THE STUDY SESSION, THERE WILL BE AN EXECUTIVE SESSION FOR APPROXIMATELY ONE HOUR FOR DISCUSSION OF PERSONNEL ISSUES Council Study Session, April 15, 2003 C omcastm Dear Mayor ])eVlem.ing: Congratulations on the incorporation of the City of Spokane Valley (the "City "), approved by the voters on May 21, 2002 and effective March 31, 2003. Comcast of. PennsylvaniafWashington /West Virginia, LP, formerly TCl American Cable Holdings, LP ( "Comcast ") looks forward to providing quality cable service over its cable system to its customers in the City for years to come. Thank you for sending us a copy of City Ordinance No. 20, establishing a franchise fee on cable services delivered in the City. While it has been our experience that new cities customarily adopt the county franchise already in place upon inco poration in accordance with RCW 35.02.160, we are pleased to accept the conditions in Ordinance No. 20, with one exception. It is customary for us to pay franchise fees on a quarterly basis. - However, we can accoMmodate paying monthly, but would request the due date be changed to the 30 of each month. Comcast respectfully requests an exception to Section 7 that would allow us to pay our franchise fees within 30 days from the end of the previous calendar month. Section 15 requires us to meet with. the City to execute a franchise agreement. We loo_ k forward to meeting With you,• or designee, in the near future to begin franchise negotiations. Please review the enclosed draft model franchise agreement in the spirit it was intended -- as a suggested departure point for our discussions. Congratulations, once again. l look forward to speaking with you soon. Cordially, Kenneth G. Watts General Manager C March 24, 2003 The Honorable :Mike DeVleming, Mayor City of Spokane Valley 11707 East Sprague, #106 Spokane Valley, WA 99206 RE: City Ordinance No. 20 Stan McN , City of Spokane Valley ty of Spokane Valley Janet . Turpen, Corncast. Camcast Cable Commu iaitkras. Inc, 1717 E. Buckeye Aa e. Spokane. WA 99207 April 14, 2003 To: Spokane Valley City Council Members From: Diana, Dick & Mike Re: Spokane Valley Planning Commission Members We interviewed 16 candidates for the Planning Commission from the list of nearly 30 applicants on Wednesday and Thursday. The following names are our unanimous choices for the Planning Commission. . en- tY1 William Gothmann 3y._0.4 Ian Robertson 3 ► John Carroll 3 • cLiry Fred Beaulac 2_ !i • David Crosby • Gayle Kogle Z 0.N Robert Blum 1 MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e-mail Iwaltonit ley . org TO: Council FR Lee Walton SUB: Animal Control RFP (Components) Attached is an outline of the elements that would or could be included in an RFP for an Animal Control program. As Don notes, there are several ways the "cat" can be sliced. First, of course we should cost out a reasonable estimate for an in house service. (Perhaps in conjunction with Liberty Lake and/or Millwood) Secondly, an RFP could cover the entire program similar to what the County is presently providing or just one or more of the four basic components. It's a bit early to zero in but I suspect we might do well to design this RFP on a "mix or match" basis. This would allow bidding (or proposing) on just one or any combination of the elements. Local Veterinarians for example might propose to be responsible for animal care and confinement. This is not a simple function by any means but if the current cost does not come down then setting up a program or bidding it out might well be worth the effort. I suggest that if the Council wishes to pursue this matter that it should, (1) direct staff to include this function on the list of "cost studies" to be performed evaluating the feasibility of replacing County contracts with City Departments and (2) direct preparation of an RFP along the lines suggested above. I hope that we will have an Administrative Analyst on staff by July to begin these evaluations. The big question will be priorities. It would seem that we should begin in those service areas the offer the best and most immediate financial return. I'm not sure if Animal Control would be near the top of this list_ 1 Sample Outline - Scope of Work for Animal Control Services General Conditions Enforcement and Service Response Response to Service Requests Search and Seizure/Impound of Animals Citations Hearings and Appeals Care of Animals Veterinarian Services Disaster Preparedness Redemption, Adoption, Disposal of Animals Mandatory Sterilization Licensing Customer Service Public Relations /Public Education Release of Information to the Public Use of Chip implants for animal identification Performance Standards Fee Collection Contract Term Facility, Furnishings, Capital Equipment & Supplies Location City Provided Facilities City Provided Capital Equipment Computer Hardware a:nd Software Selected prospective vendor Provided Operating Supplies Vehicles Personnel Minimum Salary /Standards for Enforcement Personnel Training Volunteer Program Records and Reports Year -to -Date Records Monthly Reports Property Reports Policy and Procedures Budget and Payment to Selected vendor Other Revenues 4 In additional to the animal control officers, the personnel required to operate a shelter, and the administrative support staff required to run an animal control program, the basic "hardware" of an animal control program would include: • Appropriate patrol vehicles and tools • Animal shelter with: o Reception o Offices o Veterinary clinic o Kennels (dog, cat) o Aviary (optional) o Dog run o Crematorium (optional) o Livestock yard (optional) o Storage Should the Council choose to implement its own municipal. animal control program, a thorough study would need to be undertaken to develop the plans and costs of operating program and acquiring the appropriate facilities. Animal control programs are rarely self-supporting. The animal license, adoption, and other related fees rarely come close to covering the costs of operation, especially when capital costs are figured into the equation. 3 The basic components of an. animal control program could be provided by one c r ixnore of the following meads: Enforcement Options (excluding the. option of ai providing anima] control services): • City adopts relevant: animal control ordinances (either their own or those, of a contracting agency such as the county) • City issues licenses directly or though contracting agency (public or private) • City .Facilitates creation of a regional anima] control agency established by inter -local agreement • City contracts with Spokane county for patrol and enforcement • City contracts with SpokAnimal - A -R -E. for patrol and enforcement • City contracts with the Spokane Humane Society for housing, care, and redemption • City employs artinia I control officers and vehicles to provide enforcement services directly • City' contracts with another public agency to provide enforcement services per contract • City contracts with another non -pro - fit or private agency to provide services per contract Impoundment Options • City constructs animal shelter (operated by City or another entity) • City contracts with Spok .ni.naal C,A.R.E. for housing, care, and redemption • City contracts with Spokane County for housing, care, and redemption • City contracts with the Spokane flumane Society for housing, care, and redemption • City facilitates creation of regional animal care facility • City Facil itates creation of new local non - profit agency to provide facility • City contracts with one or more animal hospitals or kennels for housing, care, and redemption Disposal Options • City contracts with animal hospital, veterinarian, or other private party for eutharLasia and /or cremation and disposal in landfill or other facility • City contracts with SpokAnimzid C.A.R.E. for euthanasia and disposal • City contracts with Spokane County for euthanazia and disposal • City contracts with the Spokane Humane Society for euthanasia and disposal • City disposes of unwanted animals through regional animal care agency • City facilitates creation of new local non- profit agency to provide. disposal Obviously, it would take some time to develop an organization and facility should the City not co.ntract with an existing entity readily able to provide animal control services. While the City is not required to provide animal control services,. not providing this service would not be politically acceptable, and would create somewhat of a health and safety concern for the City. Perhaps the City could have something in place by January 1, 2004, but a more realistic dale would be January 1, 2005 if the Council chose not to enter into a long term contract with the County. 2 TO: Lee Walton. CC: City Council Members FROM: Doak Morrison DATE: April 15, 2003 'RE: Animal Control Services Memo Based upon my past experience and research, 1. have prepared a brief preliminary report on animal control options and a draft outline of a Request for Proposals (UP) for animal control services_ To get a better idea of all of the various elements involved in bidding animal control services, Y have also attached two actual .RFPs for animal control services, one liom Salt Jake City, and one from Fulton County, GA. Also included is an Ohio study on animal control services. There are four basic components to a comprehensive municipal animal control program There are many sub - elements within each component:, but only the principal elements are listed here: 1. A.dnllnistratioii • Enabling legislation (animal control ordinances) • Licensing • Prograin and contract administration 2. enforcement • Calls for service • Patrol (search and seizure) 3. impoundment • Animal care • Redemption and adoption 4. Disposal • Euthanasia or cremation • Landfill or other means of disposal While many municipal programs handle all 4 elements under one operation, it is common to find 2 or 3 of the elements handled by separate entities. For example, a city or county may perform the patrol functions, while a humane society provides the impoundment functions, and a local veterinarian performs the euthanasia and disposal functions. Return to: Daniela Erickson Clerk of the Board 1116 West Broadway Spokane, Washington 99260 INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY AND CITY OF SPOKANE VALLEY REGARDING PROVISION OF ROAD MAINTENANCE SERVICES (April 1, 2003 — December 31, 2004) THiS AGREEMENT, made and entered into by and between Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at 1116 West Broadway Avenue, Spokane, Washington, 99260, hereinafter referred to as the "COUNTY," and City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at the Redwood Plaza, 1 1707 Last Sprague Avenue, Suite 106, Spokane Valley, Washington, 99206, hereinafter referred to as the "CITY," jointly hereinafter referred to as the "PARTIES." WITNESSETH: WIJI'RitAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County Commissioners of Spokane County ( "BOARD ") has the care of county property and management of fiends and business; and WHEREAS, pursuant to chapter 35.02 RCW, the City of Spokane Valley established midnight, March 31, 2003, as its official date of incorporation and upon that date will commence operations as a city; and WFLEREAS, pusuant to chapter 35.02 RCW, as of the official date of incorporation, local governmental authority and jurisdiction with respect to the newly incorporated area transfers from Spokane County to City of Spokane Valley. Provided, however, Spokane County shall provide road maintenance for a period not to exceed sixty days from the official date of the incorporation or until forty percent (40 %) of the anticipated annual tax distribution from the road district tax levy is made to the City of Spokane Valley pursuant to RCW 35.02.140; and WHEREAS, chapter 39.34 RCW (lnterlocal Cooperation Act), authorir.,es counties and cities to contract with each other to perform certain Ructions which each may legally perform; and WHEREAS, the City of Spokane Valley desires to provide quality street maintenance and traffic control services for its residents and to contract with Spokane County, through the County Engineer, for these services. I'agc 1 of 9 NOW, THEREFORE, for and in consideration of the mutual promises set forth hereinafter, the PARTIES do mutually agree as follows: SECTION NO. 1: PURPOSE The purpose of this Agreement is to set forth the provisions under which COUNTY, through the County Engineer, will provide street maintenance and traffic control services ( "Services ") to CiTY. SECTION NO. 2: DURATION This initial term of this Agreement shall commence sixty (60) days from March 31, 2003 or when forty percent (40 %) of the anticipated annual tax distribution from the road district tax levy is made to CiTY, whichever is the shorter time period, and run through 12:00 P.M. December 31, 2004. The PARTIES anticipate that the date which CITY will receive forty (40 %) percent of the anticipated annual tax distribution from the road district levy will be May 10, 2003. At the conclusion of the initial term, this Agreement shall automatically be renewed upon the same terms and conditions from year to year thereafter effective January 1 to December 31, unless (i) either Party gives written notice of termination to the other. Party by June 1 of the preceding calendar year to terminate for the following year or (ii) either Party wants a substantial change in the Agreement which is communicated to the other Party by June 1 of the preceding calendar year. A substantial change shall constitute a change in the dollar level of the contract of +1- 10% as outlined in the budget shown in Exhibit "4a" for 2003 and 2004, and updated annually thereafter. CITY, at its option, may reduce or increase services up to 10% of the dollar level of the contract with 60 days written notice to COUNTY. SE.CTJON NO. 3: COST OF SERVICES AND PAYMENTS In consideration for COUNTY providing base and discretionary services as set forth herein, CITY shall pay COUNTY for actual costs (including direct labor, supervision, employee benefits, equipment rental, materials and supplies, utilities, subcontracted work and permits) and overhead costs. Standard labor rates can be affected by overtime, extra holiday pay shift differential, labor contracts, and on -call rates. Labor and equipment rates are shown in Exhibit "4b" and will be reviewed and modified when required. COUNTY will notify CITY in writing of any changes to or modifications of the labor and equipment rates. Estimated costs for the final seven (7) months (approximately) of 2003 and for all of 2004 are shown in Exhibit "4a." CiTY will be billed for actual costs when work is completed. Estimated costs for requested services in future years will be provided to CITY as a part of annual budget. discussions. Page 2 of 9 CITY shall pay COUNTY for the full cost (including salary, benefits, supplies materials, equipment, and administrative overhead costs) of providing CITY with rapid - response staff in responding to emergencies. CITY shall be responsible for all extraordinary costs resulting from CITY'S decision to modify services. COUNTY will bill CITY for the cost of services as outlined, monthly, during the first week of the month. Payments by CiTY will be due by the 5` of the following month. At the sole option of COUNTY, a penalty may be assessed on any late payment by CITY based on lost interest earnings had the payment been timely paid and invested in the Spokane County Treasurer's Investment Pool. SECTION NO. 4: SERVICES PROVIDED 1. Base Level Services COUNTY will provide street and traffic maintenance services as identified in Exhibit "1" within CITY boundaries at the same level, degree and type as is customarily provided by COUNTY in unincorporated Spokane County. Actual levels of service provided by COUNTY will be those adopted by C:I:TY and COUNTY in annual budget processes. COUNTY is a contractor for CiTY and will provide services requested by CITY so long as such services are within COUNTY'S ability to provide. Actual services provided by COUNTY shall be of the type, nature and magnitude subsequently negotiated between CITY and COUNTY during the PARTIES' annual budget and planning processes. After adoption of budget and plan, within the constraints of the base level services program described, CITY may request adjustments to individual tasks in order to meet specific needs. COUNTY shall consider all such requests and, whenever practicable, alter the work program as necessary. COUNTY is a contractor of services only and does not purport to represent CITY professionally other than in providing the services requested by CiTY. Any changes to the level and /or scope of services provided under this Agreement which would change the established budget commitment for labor, equipment and materials, shall be negotiated and mutually agreed upon in writing between the COUNTY Engineer and the CITY Manager. The amendment shall be appended to this Agreement 2. Discretionary Services At. the request of CITY, COUNTY will provide discretionary services as listed in Exhibit "2." Exhibit "2" may be mutually amended from time to time by written agreement of COUNTY Engineer and CITY Manager. The amendment shall be appended to this Agreement. Page 3 of 9 Other discretionary services, defined as those services which provide an enhanced level of service beyond what is normally provided by COUNTY in the unincorporated areas, and services resulting in installation of new traffic devices (such as traffic signs or pavement markings) or maintenance facilities (such projects which would increase the programmed service levels), will be furnished through the procedure identified in Exhibit "3." 3. COUNTY and CiTY Coordination COUNTY will identify speci_Eic liaisons for both street and traffic maintenance services to handle clay -to -day operational activities related to basic and discretionary services. CiTY will identify a liaison for the same purposes. The liaisons will meet regularly to review the performance of this Agreement. Emergency work to protect public safety and /or property will be handled as COUNTY or CiTY liaison deems necessary. Emergency work. may include, but is not limited to, snow and ice control, slide and /or debris removal, flooding, repair of Mood damage to roads and road rights-of- way, repair of traffic signal malfunctions, or replacement of downed stop signs. CITY liaison will be informed of and involved with the incident as soon as practicable. COUNTY shall, upon receipt of a copy of a right -of -way construction permit issued by CITY Property Services Division to a utility contractor for work to be done within CITY limits, inspect the road restoration work completed by that contractor to ensure that it meets applicable COUNTY or CITY standards. Non- emergency citizen requests will be referred to CITY. CITY will be responsible for prioritizing requests. 4. CITY Responsibilities in conjunction with COUNTY providing the services described in Subsections 1 and 2 of this SECTION, CITY, in executing this Agreement, does: (a) Confer on COUNTY the authority to perform the street and traffic maintenance services within CITY limits for the purposes of carrying out this Agreement. (b) Grant COUNTY the authority to act as its agent to inspect roadway restoration done by utility companies within its corporate limits. The inspections will be initiated through CiTY's right -of- way construction permit process. (c) Agree that when COUNTY provides engineering and administrative services for CITY, County Engineer may exercise all the powers and perform all the duties vested by law or by resolution in the City Engineer or other officer or department charged with street administration. Page 4 of 9 (d) Adopt by reference all COUNTY ordinances, resolutions and codes necessary to provide authority for COUNTY to perform the services under this Agreement (for example, road standards, speed limits and parking regulations). SECTION NO. 5: NOTICE All notices or other communications given hereunder shall be deemed given on: (1) the day such notices or other communications are received when sent by personal delivery; or (2) the third day following the day on which the same have been mailed by first class delivery, postage prepaid addressed to PARTIES at the address set forth below, or at such other address as the PARTIES shall from time -to -tine designate by notice in writing to the other PARTiES: COUNTY: Spokane County Chief Executive Officer or his/her authorized representative. 1116 \Vest Broadway Avenue Spokane, Washington 99260 Spokane County Engineer 1026 W. Broadway Avenue Spokane, Washington 99260 -0170 C!TY: City of Spokane Valley City Manager or his/her authorized representative Redwood Plaza 11707 East Sprague Avenue, Suite 106 Spokane Valley, Washington 99206 SECTION NO. 6: COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. SECTION NO. 7: SUBCONTRACT COUNTY may subcontract any of its responsibilities set forth herein provided COUNTY retains the appropriate supervision and inspection of the contractor's work. SECTION NO. 8: LIABILITY (a) COUNTY agrees to indemnify and defend CITY from any loss, cost or expense claimed by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of COUNTY, its employees or agents in connection with the services to be performed by COUNTY' under the terms of this Agreement. Page 5 of 9 (b) CiTY agrees to indemnify and defend COUNTY from any loss, cost or expense claimed by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of CITY, its employees or agents in connection with the obligations of CITY under the terms of this Agreement. (c) If the negligence or willful misconduct of both COUNTY and CITY, or a person identified above for which each is liable, is a cause of such damage or injury, the loss cost of expenses shall be shared between COUNTY and CITY in a proportion to their relative degrees of negligence or willful misconduct and the right of indemnity shall apply to such proportion. (d) In executing this Agreement, COUNTY does not assume liability or responsibility for or in any way releases CITY from any liability or responsibility which arises in whole or in part from the existence or effect of CITY ordinances, polices, rules, road standards or regulations. If any cause, claim, suit, action or administrative proceeding is commenced in which the enforceability and/or validity of any such CITY ordinance, to include its constitutionality, policy, rule or regulation is at issue, CITY shall defend the same at its sole expense and, if judgment is entered or damages are awarded against CiTY, COUNTY or both, CITY shall satisfy the same, including all chargeable costs and reasonable attorney's fees. (e) The foregoing indemnity is specifically intended to constitute a waiver of each Party's immunity under Washington's industrial Insurance Act, Chapter 51 RCW, respecting the other Party only, and only to the extent necessary to provide the indemnified party with a full and complete indemnity of claims made by the indemnitor's employees. PARTIES acknowledge that these provisions were specifically negotiated and agreed upon by them. (1) COUNTY and CITY agree to either self insure or purchase polices of insura.ncc covering the matters contained in this Agreement with coverages of not less than $5,000,000 per occurrence with $5,000,000 aggregate limits professional liability and auto liability coverages. SECTION NO. 9: RELATIONSHIP O1 +" 1'X1:1: PARTIES The PARTIES intend that an independent contractor relationship will be created by this Agreement. No agent, employee, servant or representative of COUNTY shall be deemed to be an employee, agent, servant or representative of CITY for any purpose. Likewise, no agent, employee, servant or representative of CITY shall be deemed to be an employee, agent, servant or representative of COUNTY for any purpose. Control of personnel standards of performance, discipline and all other aspects of performance, including that of the staff, shall be covered entirely by COUNTY. COUNTY shall furnish all personnel and such resources and materials deemed by COUNTY as necessary to provide the street and traffic services herein described and subsequently authorized by CITY. Page 6 of 9 SECTION NO. 10: MO1)IFiCATION, T RMTNATION This Agreement may be modified in writing by mutual agreement of the PARTIES. Any Party may terminate this Agreement for any reason whatsoever upon a minimum of 180 days written notice to the other Party. Any Party may terminate this Agreement upon a breach by the another Party, provided the Party seeking to terminate the Agreement shall provide at Least 30 days written notice and an opportunity to cure to the breaching Party. Upon termination, CITY shall be obligated to pay for only those services rendered pior to the date of termination. SECTION NO. 11: PROPERTY AND EQUIPMENT The ownership of all property and equipment utilized by COUNTY in providing services under the terms of this Agreement shall remain with COUNTY unless specifically and mutually agreed by the PARTIES. SECTION NO. 12: GENERAL TERMS This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree that there are no other understandings, oral or otherwise, regarding the subject matter of this Agreement. No changes or additions to this Agreement shall be valid or binding upon the PARTIES unless such change or addition is in writing, executed by the PARTIES. Roth PARI'IES agrees to aid and assist the other Party in accomplishing the objectives of this Agreement. This Agreement shall be binding upon the PAR.TIES hereto, their successors and assigns. SECTION NO. 13: VENiJE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State of Washington and it is mutually understood and agreed by each Party that this Agreement shall be governed by the laws of the State of Washington both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. SECTION NO. 14: SEVERABILITY It is understood and agreed among the PARTIES that if any parts, terms or provisions of this Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights and obligations of the PARTI.ES shall not be affected in regard to the remainder of the Agreement. If it should appear that any part, term or Page 7 of 9 provision. of this Agreement is in conflict with any statutory provision of the State of Washington, then the part, term or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall be deemed to modify to conform to such statutory provision. Si,.ChION NO. 1.5: HEADINGS The section headings appearing in this Agreement have been inserted solely for the purpose of convenience and ready reference. in no do they purport to, and shall not be deemed to define, limit or extend the scope or intent of the sections to which they pertain. SECTION NO. 16: CONTRACT ADMINISTRATION The PARTIES shall each appoint representatives to review contract performance and resolve problems, which cannot be dealt with by COUNTY and CITY liaisons. The PARTIES shall notify the other in waiting of its designated representatives. COUNTY and CITY liaisons will meet periodically, with either Party authorized to call additional meetings with ten days written notice to the other. Any problem, which cannot be resolved by the PARTIES' designated representatives, shall be referred to CITY Manager and the Spokane County Engineer for settlement. SECTION NO. 17: AUDITS AND INSPECTIONS The records and documents, with respect to all matters covered by this Agreement, shall be subject to inspection, review, or audit by COUNTY or CITY during the term of this contract and three (3) years after termination. SECTION NO. 18 RECORDS All records prepared or produced by COUNTY in conjunction providing services to CITY under the terms of this Agreement shall be the property of the COUNTY. Upon termination of this Agreement, COUNTY agrees to make copies of all such records which may be requested by CiTY. Page 8 of 9 IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed on date and year opposite their respective signatures. :DATED: BOARD OF COUNTY COMMISSIONERS OF SPOKANE, COUNTY, WASHINGTON ATTEST: VICKY M. DALTON CLERK OF THE BOARD BY: Daniela Erickson, Deputy DATED: Attest: Approved as to form only: Acting City Attorney E:WolIcy City\Final Contracts1Rd Mint Intcrlos:al valley 021303.doc Page 9 of 9 JOHN ROSKELLE..Y, Chair M. KATE MCCASLIN, Vice -Chair PHILLJP D. HARRIS CITY OF SPOKANE VALLEY: By: Its: City Clerk (Title) Spokane County will provide street and traffic maintenance services within CiTY limits of Spokane Valley at the levels described in Section 1 of the Agreement, as follows (actual levels of service provided by COUNTY will be those adopted by CITY and COUNTY in annual budget processes).`I`raffic and street maintenance service levels as set by CITY shall reflect City policies and may or may not be similar to County policies. CITY shall be solely responsible for setting service level policies for all roadway features. COUNTY is merely a contractor for purposes of implementation of City policy. 1. Street Maintenance - The following are examples of street maintenance services provided by COUNTY. Actual services will be in the magnitude, nature and manner requested by CiTY. 2. Traffic Maintenance - The following are examples of traffic maintenance services provided by COUNTY. Actual services will be in the magnitude, nature and manner requested by CITY. Page 1 of 2 1.2 Shoulders: Restoration and repair. BASE LEVEL SERVICES 1.1 Traveled Way/Roadway Surface: Patching, crack sealing, prelevel, pavement replacement, grading, gravelling, sweeping and flushing. 1.3 Drainage: Cleaning debris from drainage pipes, catch basins, drywells, culverts, ditches, gutters, and curb and gutter inlets. Repairing damage to existing drainage facilities such as drainage pipes, catch basins, drywells, culverts, ditches, gutters and curb and gutter inlets. 1.4 Winter Maintenance: Sanding, liquid de- icing, snow removal and chasing water from roadway surfaces. 1.5 Roadside: Cutting or trimming bushes or limbs blocking visibility. 2.1 Sign 'Maintenance: Replacing faded sign faces and broken posts, straightening leaning posts, relocating signs for visibility or pedestrian safety, maintenance of vandalized signs or signs damaged by vehicle accidents, inspection of signs to check for visibility or pedestrian safety, maintenance of vandalized signs or signs to check for reflectivity, removal of signs when appropriate. 2.2 Crosswalk Marking: Refurbishing, installing new, and removal when appropriate. EXHIBIT "1" Page 2 of 2 2.3 Stop Bars Marking: Refurbishing, installing new and removal when appropriate. 2.4 Arrows /Legends Marking: Refurbishing, installing new and removing when appropriate. 2.5 Curb Painting: Maintenance of curbing, islands, and parking stalls. 2.6 Raised Pavement Markers: Removal and replacement of raised pavement markers or rumble bars. 2.7 Striping: Painting linear road stripes on pavement, such as centerlines, edge lines, radius and channelization, and removal of line, stripes or symbols from the pavement. 2.8 Street Lights: Replacement of light bulbs in existing street lights not maintained by power companies, repair and replacement of street light heads, poles or wiring. 2.9 Utility Locating: Locating underground traffic facilities for utilities or other digging operations. 2.10 Signal Maintenance: Replacing and cleaning Tight systems for signal and flasher displays and signs, installation and repair of vehicle detector loops, checking and adjusting signal timing, examining traffic signal operation to assure it is operating as intended, inspecting hardware for wear or deficiencies, testing and repairing of electronic control devices and components, repair or replacement of signal and flasher displays, supports or wiring external to controller cabinet, modification of controller cabinets, testing of new and modified cabinets and control devices, traffic counter testing and repair and preventative maintenance. 2.11 Flasher /Crosswalk Preventative Maintenance: Examining to assure equipment is operating as intended and inspecting hardware for wear or deficiencies and repairing components as required. 1)ISC.ttE.°I"1OlNAftY SERVICES Spokane County will provide the following road discretionary services within CITY limits of Spokane Valley at the same level, degree and type as is customarily provided by COUNTY in the unincorporated areas. Actual services provided will be those requested by CITY. Such services will be in the magnitude, nature and manner requested by CITY. CITY will set its own service standards for all discretionary services. Discretionary services shall be requested by CITY as outlined in :Exhibit "3 ". 1. Provide street overlays, fog seals and other roadway surface protection and improvements. 2. Dust Oil Preparation 3. Sidewalk and path maintenance. 4. Guardrail and right -of -way fence maintenance 5. Curb Maintenance 6. Median Maintenance 7. Roadside mowing, tree clearing and removal 8. Weed control 9. Irrigation repair and maintenance 10. Litter and dead animal pickup 11. Contour control 12. Weight restriction signing 13. Such other specific services as CITY may direct, and COUNTY shall accept, to perform. EXHIBIT "2" DISCRETIONARY SERVICE REQUEST PROCEDURE 1. Request for services is received or identified by CITY. Page 1 4)1'2 CiTY determines if it is a discretionary or basic service request. If it is a discretionary request, CiTY liaison fills out a Request for Discretionary Road Maintenance Service Form A (attached). 3. CITY Manager or designee signs Form A under the Authorization for Request of Discretionary Service" section. 4. Form A is faxed to COUNTY liaison. 5. COUNTY liaison delegates the request to the appropriate section for investigation. 6. Following the investigation, the Form B section of the discretionary request is filled in by, the appropriate section representative (Form 13 includes the recommended action, cost estimate, work order number and proposed schedule -see attached). 7. COUNTY Engineer or designee reviews the request and signs if approved. The signed Form 13 is forwarded to CITY. 8. If the cost estimate is over $500, Form B is faxed back to CITY liaison for an approval signature by CITY Manager or designee to expend over that amount. 9. Once Form B has been completed and returned to the appropriate section, the work is scheduled. 10. When the work has been finished, a copy of the completed work order is mailed or faxed to CITY. 1 I. COUNTY and City liaisons maintain a file of completed Work Orders and copies of the associated discretionary service request form. La111:131T "3" Request Number: Nature of Request: Location: Requester Name: Telephone: Fax: Authorization of Request of Discretionary Service: City of Spokane Valley Authorized Signature Date Date: Reconunended Action: Cost Estimate: Authorization to Proceed: Spokane County Engineer Date (Printed Name) (Printed Name) Page 2 of 2 Cl'I'Y OF S POKANE VALLEY REQUEST AND APPROVAL FOR DISCRETIONARY ROAD MA_[NTENANCE SERVICES Project/Work Order Number: Proposed Schedule: City of Spokane Valley Authorized Signature (if cost is over 5500.00) Date FORM A FORM B ROAD MAINTENANCE ACTIVITIES ACTIVITY NAME PROD UNITS SPO VAL CONTRACT 19% MGT. OVERHEAD 5% ADMIN. OVERHEAD TOTAL COMMENTS 2312 Dust Control Prep LF S 8,100 $ 1,539 $ 405 $ 10,044 DISCRETIONARY 2320 Shoulder Repair SM $ 2,500 $ 475 $ 125 $ 3,100 2322 Shoulder Maint. Grader SM $ 32,000 $ 6,080 $ 1,600 $ 39,680 2330 Gravel /Dirt Rd Grading RM $ 15,000 $ 2,850 $ 750 $ 18,600 2340 Pothole Patching Tons $ 155,000 $ 29,450 $ 7,750 $ 192,200 2343 PR&R SY $ 280,000 $ 53,200 $ 14,000 $ 347,200 2344 Crack Sealing LF $ 90,000 $ 17,100 $ 4,500 $ 111,600 2346 Blade Patch Hot Tons $ 90,000 $ 17,100 S 4,500 $ 111,600 2511 (Bridge Inspection HR S 1,500 5 285 $ 75 $ 1,860 DISCRETIONARY 2512 Bridge Repair -Sup LOC $ 10,000 S 1,900 $ 500 $ 12,400 2513 Bridge Repair -Sub LOC S 5,000 $ 950 $ 250 $ 6,200 2610 Sidewalk Repair SY $ 1,500 $ 285 $ 75 $ 1,860 DISCRETIONARY 2611 Curbs LF $ 1,000 $ 190 $ 50 $ 1,240 DISCRETIONARY 2620 Paths LS $ 500 $ 95 $ 25 $ 620 DISCRETIONARY 2645 Guardrail Maint. LF $ 10,000 $ 1,900 $ 500 $ 12,400 DISCRETIONARY 2646 R/W Fencing HR $ 2,500 $ 475 $ 125 $ 3,100 DISCRETIONARY 2647 Median Maint. HR $ 5,000 $ 950 $ 250 $ 6,200 DISCRETIONARY 2661 Liquid Deicing GAL $ 50,000 $ 9,500 $ 2,500 $ 62,000 2662 Sanding CY $ 80,000 $ 15,200 $ 4,000 $ 99,200 2663 Snow Removal - Roadway MI $ 120,000 $ 22,800 $ 6,000 $ 148,800 2670 Street Cleaning PM $ 225,000 $ 42,750 $ 11,250 $ 279,000 2673 Sweepings Clean -up HR $ 2,500 $ 475 $ 125 $ 3,100 2711 Roadside Mowing RM $ 10,000 $ 1,900 $ 500 $ 12,400 DISCRETIONARY 2712 Brush Clearing/Tree HR $ 25,000 $ 4,750 $ 1,250 $ 31,000 DISCRETIONARY 2713 Weed Control -Res MI $ 20,000 $ 3,800 $ 1,000 $ 24,800 DISCRETIONARY 2713A Weed Control - Res(no spray) HR $ 5,000 $ 950 $ 250 $ 6,200 DISCRETIONARY 2714 Weed Control -Gen MI $ 30,000 $ 5,700 $ 1,500 $ 37,200 DISCRETIONARY 2714A Weed Control - Fen(no spray) HR $ 5,000 $ 950 $ 250 $ 6,200 DISCRETIONARY 2720 Irrigation HR $ 5,000 $ 950 $ 250 $ 6,200 DISCRETIONARY 2750 Litter Pickup HR $ 2,000 $ 380 $ 100 $ 2,480 DISCRETIONARY 2750D Litter Pickup Deer EA $ 2,000 $ 380 $ 100 $ 2,480 DISCRETIONARY 2753 Litter Control HR $ 1,000 $ 190 $ 50 $ 1,240 DISCRETIONARY Exhibit 4a BUDGET FOR CITY OF SPOKANE VALLEY May through December - 2003 1 of 2 Exhibit 4a BUDGET FOR CITY OF SPOKANE VALLEY May through December - 2003 ROAD MAINTENANCE ACTIVITIES ACTIVITY 2760 2762 9710 9720 9730 9740 9742 9747 9750 9751 2641 2642 2643 2644 2649 2653 NAME PROD UNITS SPO VAL CONTRACT Drywell Cleanout 1 EA Contour Control 1 HR Contour Control -RNV 1 HR Drywell Repair 1 EA Culvert Repair 1 LF Culvert Cleanout 1 EA Swale Maintenance 1 HR Curb, Gutter, & Inlet Repair 1 HR Chasing Water 1 HR Investigation 1 HR Ttv1S,Sign Maintenance TMS,Signal tvlaintenance TMS,Striping TMS,Crosswalks & Mesgs VVeight Restriction Signing Striping -Prep & Cleanup HR HR RM HR S 1 S 3,000 S 15,500 S 51,000 S 5,000 S 2,500 S 3,000 S 7,000 5 2,000 S 5,000 TOTALS FOR ROAD MAINTENANCE ACTIVITIES: I $ 1,387,100 $ 41,000 $ 132,000 $ 85,000 $ 32,000 HR $ 500 HR $ 1,500 TOTALS FOR TRAFFIC MAINTENANCE ACTIVITIES: $ 292,000 19% MGT. 5% ADMIN. OVERHEAD OVERHEAD TOTAL $ 950 1 $ 250 $ 6,200 5 1901 $ 50 1 $ 1,240 $ 570 1 $ 150 1 $ 3,720 S 2,945 1 $ 775 1 $ 19,220 5 9,690 1 $ 2,550 1 $ 63,240 $ 475 1 $ 125 1 $ 3,100 $ 570 1 $ 150 1 $ 3,720 $ 1,330 1 $ 350 1 $ 8,680 $ 380 1 5 100 1 $ 2,480 $ 950 1 5 250 1 $ 6,200 $ 263,549 1 $ 69,355 $ 1,720,004 TRAFFIC MAINTENANCE ACTIVITIES 7,790 $ 25,080 $ 16,150 $ 6,080 $ 285 $ 95 $ 55,480 $ 2,050 6,600 $ 4,250 S 1,600 $ 75 S 25 $ 14,600 GRANDTOTAL: $ 50,840 163,680 $ 105,400 $ 39,680 $ 1,860 $ 620 $ 362,080 $2,082,084 COMMENTS DISCRETIONARY DISCRETIONARY DISCRETIONARY 2 of 2 ROAD MAINTENANCE ACTIVITIES ACTIVITY NAME PROD UNITS SPO VAL CONTRACT 19% MGT. OVERHEAD 5% ADMIN. OVERHEAD TOTAL COMMENTS 2312 Dust Control Prep LF $ 8,300 $ 1,577 $ 415 $ 10,292 DISCRETIONARY 2320 Shoulder Repair SM $ 27,000 S 5,130 $ 1,350 $ 33,480 2322 Shoulder Maint. Grader SM $ 38,800 S 7,372 $ 1,940 $ 48,112 2330 Gravel/Dirt Rd Grading RM $ 15,300 $ 2,907 $ 765 $ 18,972 2340 Pothole Patching Tons $ 158,100 $ 30,039 $ 7,905 $ 196,044 2340W Winter Pothole Patch Tons $ 20,400 $ 3,876 $ 1,020 $ 25,296 2343 PR&R SY $ 285,600 $ 54,264 $ 14,280 $ 354,144 2344 Crack Sealing IF $ 122,400 $ 23,256 $ 6,120 $ 151,776 2346 Blade Patch Hot Tons $ 91,800 S 17,442 $ 4,590 $ 113,832 2351 Gravel /Dirt Rd Temp CY $ 1,000 $ 190 $ 50 $ 1,240 2413 Light Ditch Cleaning DM $ 1,000 $ 190 $ 50 $ 1,240 2511 Bridge Inspection HR $ 1,500 $ 285 $ 75 $ 1,860 DISCRETIONARY 2512 Bridge Repair -Sup LOC $ 10,200 $ 1,938 $ 510 S 12,648 2513 Bridge Repair -Sub LOC $ 5,100 $ 969 S 255 S 6,324 2610 Sidewalk Repair SY $ 1,500 $ 285 $ 75 S 1,860 DISCRETIONARY 2611 Curbs LF $ 1,000 $ 190 S 50 S 1,240 DISCRETIONARY 2620 Paths LS $ 500 $ 95 S 25 $ 620 DISCRETIONARY 2645 Guardrail Maint. LF $ 12,200 $ 2,318 $ 610 S 15,128 DISCRETIONARY 2646 RIW Fencing HR $ 2,600 $ 494 $ 130 $ 3,224 DISCRETIONARY 2647 Median h.laint. HR $ 5,100 $ 969 $ 255 $ 6,324 DISCRETIONARY 2661 Liquid Deicing GAL $ 153,000 $ 29,070 $ 7,650 $ 189,720 2662 Sanding CY $ 234,600 $ 44,574 $ 11,730 $ 290,904 2663 Snow Removal- Roadway MI $ 224,400 $ 42,636 $ 11,220 $ 278,256 2664 Snow Removal Sidewalks HR $ 5,100 S 969 $ 255 $ 6,324 2670 Street Cleaning PM $ 382,500 S 72,675 $ 19,125 $ 474,300 2671 Winter Sweeping RM $ 51,000 S 9,690 $ 2,550 $ 63,240 2673 Sweepings Clean -up HR $ 4,100 $ 779 $ 205 $ 5,084 2711 Roadside Mowing RM S 10,200 $ 1,938 $ 510 $ 12,648 DISCRETIONARY 2712 Brush Clearingfl'ree HR S 35,700 $ 6,783 $ 1,785 $ 44,268 DISCRETIONARY 2713 Weed Control -Res MI S 20,400 $ 3,876 $ 1,020 S 25,296 DISCRETIONARY 2713A Weed Control - Res(no spray) HR $ 5,100 $ 969 $ 255 S 6,324 DISCRETIONARY 2714 Weed Control -Gen MI $ 30,600 $ 5,814 S 1,530 S 37,944 DISCRETIONARY Exhibit 4a BUDGET FOR CITY OF SPOKANE VALLEY 2004 1 of 2 Exhibit 4a BUDGET FOR CITY OF SPOKANE VALLEY 2004 ROAD MAINTENANCE ACTIVITIES ACTIVITY 2714A 2720 2750 2750D 2753 2760 2762 9710 9720 9730 9740 9742 9747 9750 9751 TOTALS FOR ROAD MAINTENANCE ACTIVITIES: 2641 2642 2643 2644 2649 NAME Weed Control - Fen(no spray) Irrigation Litter Pickup Litter Pickup Deer Litter Control Contour Control Contour Control -RIW Culvert Cleanout EA Drywell Repair EA Drywell Cleanout EA Culvert Repair LF Swale Maintenance HR Curb, Gutter, & Inlet Repair HR Chasing Water HR Investigation HR TrMS,Sign Maintenance TMS,Signal Maintenance TMS,Striping TMS,Crosswalks & Mesgs Weight Restriction Signing PROD UNITS SPO VAL 1 19% MGT. CONTRACT OVERHEAD HR $ 5,100 1 $ 969 HR $ 7,100 1 $ 1,349 HR $ 4,100 1 $ 779 EA S 2,000 1 $ 380 HR HR HR HR $ 69,400 HR $ 32,600 HR $ 224,400 RM $ 86,700 HR $ 1,500 $ 3,100 1 $ 589 S 1,000 S 190 $ 1,000 1 $ 190 $ 15,800 1 $ 3,002 $ 62,200 1 $ 11,818 $ 5,100 1 $ 969 $ 3,100 1 $ 589 S 3,100 1 $ 589 $ 7,100 1 $ 1,349 S 3,100 1 $ 589 S 7,100 $ 1,349 $ 2,096,100 I S 398,259 TOTALS FOR TRAFFIC MAINTENANCE ACTIVITIES: $ 414,600 5% ADMIN. OVERHEAD TOTAL S 255 $ 6,324 $ 355 $ 8,804 $ 205 $ 5,084 S 100 $ 2,480 $ 50 50 155 790 $ 3,110 $ 255 155 155 355 S 155 $ 355 1,240 $ 1,240 5 3,844 $ 19,592 $ 77,128 $ 6,324 $ 3,844 $ 3,844 $ 8,804 $ 3,844 $ 8,804 $ 104,805 I $ 2,599,164 TRAFFIC MAINTENANCE ACTIVITIES S 13,186 1 $ 3,470 1 $ 86,056 $ 6,194 1 $ 1,630 $ 40,424 S 42,636 1 $ 11,220 1 $ 278,256 S 16,473 1 $ 4,335 1 $ 107,508 8 2851$ 75 1 $ 1,860 $ 78,774 1 $ 20,730 1 $ 514,104 GRAND TOTAL: $3,113,268 COMMENTS DISCRETIONARY DISCRETIONARY DISCRETIONARY DISCRETIONARY DISCRETIONARY DISCRETIONARY DISCRETIONARY DISCRETIONARY 2of2 MAINTENANCE WORKERS MONTHLY RATE (a) HOURLY RATE DS RATE (b) 1.5 X RATE (c) 2.5 X RATE (d) TITLE CLASS Extra Help (5 month position) 2231X 1560 9.71 n/a 14.56 24.27 Seasonal Help (9 month position) 2251S 3605 20.8 nla 22.95 37.77 Road Maint. Specialist I 2251 4109 23.71 24.31 25.9 42.69 Road Maint. Specialist II 2261 4395 25.36 25.96 27.67 45.64 Road Maint. Specialist III 2271 4586 26.46 27.06 28.84 47.6 Road Maint. Specialist IV 2281 4787_ 27.62 28.22 30,08 49.66 ADMINISTRATION & MANAGEMENT MONTHLY RATE (a) HOURLY RATE DS RATE (b) SOT RATE (e) 2 X RATE (f) TITLE CLASS Training Foreman 2211 6094 35.16 n/a 25.67 n/a Material Resource Manager 2219 9094 35.16 n/a 25.67 nla Sotrmwater Program Res. 2128 6566 37.88 n/a 27.61 nla Operations Manager 2309 6233 35.96 n/a 26.3 n/a Administrative Specialist II 1012 3892 22.45 n/a 24.59 n/a EQUIPMENT CHARGES HOURLY RATE TYPE CLASS Dump Truck TCL8D $33.00 Water Truck TCLBW $40,00 Oil Distributor ASPHT $56.75 Motor Grader GRADE 532.00 Backhoe BACKH 521.00 Asphalt Paver PAVER 550.00 Wheel Loader LOADE 526.00 Sweeper SWEEP 540.00 Broom BROOM 550.00 Sander SANDE 564.50 Roller ROLLS $50.00 Truck & Plow PLOW $43.00 Truck & Pup TCL8D $43.00 Vactor TCLBV 560.00 MAINTENANCE SUPERVISION MONTHLY RATE (a) HOURLY RATE DS RATE (b) SOT RATE (e) 2 X RATE (f) TITLE CLASS Road Maintenance Foreman I 2208 5799 33.46 nla 24.45 48.19 Road Maint. /Utility Inspector 2208 5799 33.46 n/a 24.45 48.19 Road Maint. Supervisor II 2210 6732 38.84 n/a 28.29 55.87 Road Maint. Superintendent 2222 7050 40.67 n/a 29.7 nla ROAD MAINTENANCE Exhibit 4b Spokane County Maintenance Labor and Equipment Rates Page 1 of 2 (a) The "Monthly Rate" is the loaded labor rate per month for the class of employee at an average step placement, including benefits and L &I expenses (h) The Differential Shift (DS) rate is the hourly labor charge for those workers assigned to evening shifts (swing and gravaeyard) (c) The 1.5 X rate is the overtime labor charge per hour worked over standard working hours. (d) The 2.5 X rate is the overtime labor charge per hour worked for working standard holidays. (e) Maintenance Supervision, Administration and Management are paid Straight Overtime (SOT), and not the 1.5 rate of the maintenance workers. (f) The SOT rate is also appleid to recognized holiday pay resulting in 2 X, not 2.5 X allowed for maintenance workers. Note 1: Call -out ofter normal working hours is charged a minimum 4 hours straight time, or at the 1,5 X overtime rate for maintenance workers only. Note 2: All rates are based on the most current labor contract (as of 1/31/2003) Note 3: Spokane County reserves the right to utilize any qualified worker for the City of Spokane Valley contracted work. MAINTENANCE WORKERS MONTHLY RATE (a) HOURLY RATE STANDBY RATE (g)" 1.5 X RATE (c) 2.5 X RATE (d) TITLE CLASS Extra Help (5 month position) 2231X $1,560 $9.71 nla $14.56 $24.27 Traffic Signal Technician II 2311 55,529 $31.90 footnote (g) $33.88 $45.17 Taffic Signal Technician III 2312 56,107 $35.23 footnote (g) 537.44 $49,91 Chief Traffic Signal Technician 2313 56,580 537.98 footnote (g) S40.35 553.80 Traffic Sign Technician I 2242 S4,079 $23.53 n/a S25.11 $33.47 Traffic Sign Technician II 2265 54,621 526.8888 n/a $28.45 $37.93 Traffic Sign Technician III 2274 55,006 S28.88 n/a 530.66 540.88 Traffic Sign Technician IV 2287 55,393 531.12 n/a $33.04 544.08 Chief Traffic Sign Technician 2283 56,419 537.03 n/a $39.35 552.47 EQUIPMENT CHARGES HOURLY RATE TYPE CLASS 1,5 Ton Truck TCLM4 J $12.00 Bucket Truck TCL3B 57.50 Class 4 Truck TCLS4 512.00 Heavy Use Truck TCL6L 57.50 112 Ton Truck PU1/2 56.00 Compact 4X4 P4X4C 54.30 Mini Van VANMC S4.00 Midsize Sedan CARMD 53.25 Striper Truck PTRKC 544.75 ADMINISTRATION & MANAGEMENT MONTHLY RATE (a) HOURLY RATE STANDBY RATE (g) SOT RATE (e) - 2 X RATE (f) TITLE CLASS Engineer III 2335 57,451 542.99 n/a 530.48 n/a TRAFFIC CONTROL MAINTENANCE Exhibit 4b Spokane County Maintenance Labor and Equipment Rates (a) The "Monthly Rate" is the loaded labor rate per month for the class of employee at an average step placement, including benefits and L&I expenses (b) The On -call rate is the hourly labor charge for those workers assigned to evening shifts (swing and gravaeyard) (c) The 1.5 X rate is the overtime labor charge per hour worked over standard working hours. (d) The 2.5 X rate is the overtime labor charge per hour worked for working standard holidays. (e) Administration and Management are paid Straight Overtime (SOT), and not the 1.5 rate of the maintenance workers. (1) The SOT rate is also applid to recognized holiday pay resulting in 2 X, not 2.5 X allowed for maintenance workers. (g)"Standby rates are used for signal emergencies: Weekday evenings, 4 p.m. to 7a.m., are paid at $0.70 per hour Weekends, running from 4 p.m. Friday to 7 a.m Monday, $2.00 per hour Standard Holidays, beginning 12:01a.m. on any standard holiday for 24 hours ending at midnight on the calendar holiday, 53.00 per hour. Note 1: Call -out ofter normal working hours is charged a minimum 4 hours straight time, or at the 1.5 X overtime rate for maintenance workers only. Note 2: All rates are based on the most current labor contract (as of 1131/2003) Note 3: Spokane County reserves the right to utilize any qualified worker for the City of Spokane Valley contracted work. Page 2 of 2 Return to: INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY AND CITY OF SPOKANE VALLEY REGARDING PROVISION OF ENGINEERING SERVICES FOR STREET, TRAFFIC AND STORM DRAINAGE CAPITAL IMPROVEMENT PROJECT AND OTHER RELATED SERVICES (April 1, 2003 — December 31, 2004) THIS AGREEMENT, made and entered into by and between Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at 11.16 West Broadway Avenue, Spokane, Washington, 99260, hereinafter referred to as "COUNTY," and City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at the Redwood Plaza, 11707 East Sprague Avenue, Suite 106, Spokane Valley, Washington, 99206, hereinafter referred to as "CITY," jointly hereinafter referred to as the "PARTIES." Page 1 of 9 Danicla Erickson Clerk of the Board 1116 Wcst Broadway Spokane, Washington 99260 WITNESSETH: DRAFT WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County Conunissioners of Spokane County ( "BOARD ") has the. care of county property and management of fiords and business; and WHEREAS, ptusuant to chapter 35.02 RCW, the City of Spokane Valley established midnight, March 31, 2003, as its official date of incorporation and upon that date will commence operations as a city; and WHEREAS, pursuant to chapter 35.02 RCW, as of the official date of incorporation, local governmental authority and jurisdiction with respect to the newly incorporated area transfers from Spokane County to City of Spokane Valley; and WHEREAS, chapter 39.34 R.CW (Interlocal Cooperation Act), authorizes counties and cities to contract with each other to perform certain functions which each may legally perform; and WHEREAS, the City of Spokane Valley desires to provide engineering services for quality street, traffic, and storm drainage improvements for its residents and to contract with Spokane County, trough the County Engineer, for these services. DRAFT NOW, THEREFORE, for and in consideration of the mutual promises set forth hereinafter, the PARTIES do mutually agree as follows: SECTION NO. I: PURPOSE The purpose of this Agreement is to set forth the provisions under which COUNTY, through the County Engineer, will provide engineering services ("Services ") to CITY. Services include (1) Engineering Services and (2) Capital Project Construction Services. Services are further outlined in Section No. 4 hereinafter. it is the intent of the PARTIES that Services to be provided by COUNTY will be consistent with CITY'S Council/Manager fonn of government provided for in chapter 35A.13 RCW SECTION NO. 2: DURATION This Agreement shall commence at 12:01 A.M. on April 1, 2003, and run through 12:00 P.M. December 31, 2004, unless one or all of the PARTIES provide notice of termination as further described in Sections No. 5 and 10 of this Agreement. At the conclusion of the initial term, this Agreement shall automatically be renewed with each year's services and costs appended to the agreement by exhibit from year to year thereafter effective January 1 to December 31, unless either Party gives 90 days written notice of termination to the other Party. SECTION NO. 3: COST OF SE:RViCES AND PAYMENTS In consideration for COUNTY providing Services as set forth herein, CITY shall pay COUNTY all actual costs associated therewith including but not limited to salary, benefits, supplies, materials, equipment, and administrative overhead costs. Labor and equipment rates are shown in Exhibit "3," attached hereto and incorporated herein by reference. Labor rates can be affected by overtime., extra holiday pay, shift differential, labor contracts, and on -call rates. Accordingly, these rates may change during the teen of this Agreement. COUNTY will notify CiTY in writing of any changes to or modifications to Exhibit "3." Any changes of rates will become effective immediately. COUNTY agrees to meet with CITY upon request to substantiate any increases in labor or equipment rates. Estimated costs for Engineering Services and Capital Project Construction Services for the nine (9) months of 2003 are shown in Exhibit "l a" and "1 b" respectively. Estimated costs for Engi.neeri.ng Services and Capital Project Construction Services for calendar year 2004 are shown in Exhibit "2a" and "2b" respectively. Engineering Services includes certain items denominated as "DISCRETIONAR.Y." These Engineering Services will only be performed upon receipt of written request from the CITY directed to the COUNTY Engineer. CITY will be billed for all actual costs for Engineering Services and Capital Project Construction Services in each year when work is completed for each respective service or element thereof. Page 2 of 9 Additional extraordinary or unforeseen costs, including but not limited to, advertising costs, mailing, legal fees/bond counsel, special benefit analysis for Local Improvement Districts, maintenance costs associated with CITY -owned property, tenant removal, closing costs, survey costs and property analysis including appraisal, title research /policy, and hazardous waste investigations, may affect budget totals. CITY shall be responsible for these costs. DRAFT CITY shall be responsible for all extraordinary costs resulting from CITY'S decision to modify Services. COUNTY will bill CITY for the cost of Engineer Services and Capital Project Construction Services as set forth in the Exhibits, monthly, during the first week of the month for services provided during the preceding month. Billings will be based on actual Labor and Equipment. Rates as they apply to the Engineer Services or Capital Project Construction Services performed. Payments by CITY will be due by the 5th of the following month. At the sole option of COUNTY a penalty may be assessed on any late payment by CiTY based on lost interest earnings had the payment been timely paid and invested in the Spokane County Treasurer's investment Pool. SECTION NO. 4: SERVICES PROVIDED (A) Engineering Services. COUNTY will provide Engineering Services, to include Discretionary services, as identified in Exhibits "la" for the remainder of calendar year 2003 and Exhibit "2a" for calendar year 2004 within CiTY boundaries at the same level, degree and type as is customarily provided by COUNTY in unincorporated Spokane County. The PARTIES agree that Discretionary Services will only be performed upon written request from CITY directed to the COUNTY Engineer. (8) Capital Projects. COUNTY will provide Capital Projects as identified in Exhibit "lb" for the remainder of calendar year 2003 and Exhibit "2b" for calendar year 2004 within CITY boundaries at the same level, degree and type as is customarily provided by COUNTY in unincorporated Spokane County. COUNTY shall provide all engineering, project management and other services required to plan, design, and supervise the construction of the projects set forth in such Exhibits "lb" and "2b" including but not necessarily limited to: Page 3 of 9 1. Preliminary studies and design 2. Project plan review 3. Funding applications 4. Grant application and administration 5. Final design and bid documents 6. Surveying and aerial contracts 7. Soil investigations 8. Wetland delineation 9. Environmental permitting and reports 10. Design and plan preparation 11. Utility relocation 12. Plan for and attend public meetings throughout the process with all needed notices, handouts, and meeting support. City such meetings 13. Right-of-way preliminary work, appraisal, appraisal review, condemnation and preparing right -of -way legal documents 14. Project bidding and award 15. Provide construction administration 16. Construction staking 17. Provide construction inspection 18. Materials testing 19. Prepare project completion file to include as -built drawings 20. Coordinate with the. City on each step in the project process COUNTY will perform the services indicated above for the 2004 projects listed in Exhibit "2b "only when any individual project identified in Exhibit "2b" is approved in writing by CITY for design and construction. COUNTY will require CITY determination on Discretionary items set forth in Engineering Services Exhibits "1 a" and "2b on or before April 30, 2003 for calendar year 2003 and on or before March 31, 2004 for 2004 to assist with COUNTY staffing needs. After COUNTY'S adoption of budget and plan, within the constraints of the program described, CITY may request adjustments to individual budgeted tasks or additional discretionary items in order to meet specific needs. COUNTY shall consider all such requests and will provide additional service as the COUNTY can reasonably perform without disrupting COUNTY business. COUNTY is a contractor of services only and does not purport to represent CCTV professionally other than in providing the services requested by CITY. (C) County and City Coordination. COUNTY will identify specific liaisons for Services to handle day -to -day operational activities related Services. CITY will identify a liaison for the same purposes. The liaisons will meet regularly to review the performance of this A.gree.ment. (D) City Responsibilities. Page 4 of 9 DRAFT for each project together personnel shall attend all acquisition, relocation, In conjunction with COUNTY providing the Services described in Subsections A and 13 of this SECTION, CITY does: 1. Confer on COUNTY all authority necessary to perform the Services within CITY limits. 2. Grant COUNTY the authority to act as its agent to contact public agencies, private companies, and residents, and make routine decisions regarding the project and non - project engineering tasks. 3. Agree that when COUNTY provides Services for CITY, COUNTY Engineer nnay exercise all the powers and perform all the duties vested by law or by resolution in the DRAFT City Engineer or other officer or department charged with street administration. 4. Agree to adopt by reference all COUNTY ordinances, resolutions and codes necessary to provide authority for COUNTY to perform the Services.. (E) Miscellaneous. COUNTY Engineer or his/her designee agrees to attend staff meetings as requested by the CITY Manager. County Engineer or his /her designee further agrees to meet upon request by the CITY Manager or his/her designee to discuss any Service provided under the terms of this Agreement. CITY agrees COUNTY will use the COUNTY Engineer's stationery in conjunction with providing Services under the terms of this Agreement. SECTION NO.5: NOTICE All notices or other communications given hereunder shall be deemed given on: (1) the day such notices or other communications are received when sent by personal delivery; or (2) the third day following the day on which the same have been mailed by first class delivery, postage prepaid addressed to PARTIES at the address set forth below, or at such other address as the PARTIES shall from time -to -time designate by notice in writing to the other PARTIES: COUNTY: Spokane County Chief Executive Officer or his /her authorized representative 1116 West Broadway Avenue Spokane, Washington 99260 Spokane County Engineer 1026 West Broadway Avenue Spokane, Washington 99260 -0170 CiTY: City of Spokane valley City Manager or his /her authorized representative Redwood Plaza 11707 East Sprague Avenue, Suite 106 Spokane Valley, Washington 99206 SECTION NO. 6: COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. SECTION NO. 7: SUBCONTRACT COUNTY may subcontract any of its responsibilities set forth herein provided COUNTY retains the appropriate supervision and inspection of the contractor's work. SECTION NO. 8: L1ABILiTY Page 5 of 9 rage 6 of 9 DRAFT (a) COUNTY shall indemnify and hold harmless CITY and its officers, agents, and employees, or any of them from any and all .claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of COUNTY, its officers, agents and employees, or any of them relating to or arising out of performing services pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or damages is brought against CITY, COUNTY shall defend the same at its sole cost and expense; provided that CITY reserves the right to participate in said suit if any principle of governmental or public _law is involved; and if final judgment in said suit be rendered against CITY, and its officers, agents, and employees, or any of them, or jointly against CITY and COUNTY and their respective officers, agents, and employees, COUNTY shall satisfy the same. (b) CITY shall indemnify and hold harmless COUNTY and its officers, agents, and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of CITY, its officers, agents and employees, or any of them relating to or arising out of performing services pursuant to this Agreement. in the event that any suit based upon such claim, action, Toss, or damages is brought against COUNTY, CITY shall defend the same at its sole cost and expense; provided that COUNTY reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment in said suit be rendered against COUNTY, and its officers, agents, and employees, or any of them, or jointly against COUNTY and CITY and their respective officers, agents, and employees, CITY shall satisfy the same. (c) The foregoing indemnity is specifically intended to constitute a waiver of each party's immunity under Washington's Cndustrial Insurance Act, Chapter 51 RC\V, respecting the other party only, and only to the extern necessary to provide the indemnified party with a full and complete indemnity of claims made by the indenuiitor's employees. The PARTIES acknowledge that these provisions were specifically negotiated and agreed upon by them. (d) COUNTY and CITY agree to either self insure or purchase polices of insurance covering the natters contained in this Agreement with coverages of not less than $5,000,000 per occurrence with $5,000,000 aggregate limits including for COUNTY Engineer professional liability and auto liability coverages. SECTION NO. 9: RELATIONSHIP OF TITE PARTIES The PARTIES intend that an independent contractor relationship will be created by this Agreement. No agent, employee, servant, or representative of COUNTY shall be deemed to be an employee, agent, servant, or representative of CITY for any purpose. Likewise, no agent, employee, servant, or representative of CI'T'Y shall be deemed to be an employee, agent, servant, or representative of COUNTY for any purpose. DRAFT Control of personnel standards of performance, discipline and all other aspects of perfomnance, including that of the star, shall be covered entirely by COUNTY. COUNTY shall furnish all personnel and such resources and materials deemed by COUNTY as necessary to provide the Services herein described and subsequently authorized by CITY. SECTION NO. 10: MODIFICATION, TERMINATION This Agreement may be modified in writing by mutual agreement of the PARTIES. CITY, at its option, may reduce or increase services up to 10% of the dollar level of the contract with 60 days written notice to COUNTY. Any Party may terminate this Agreement for any reason whatsoever upon a minimum of 90 days written notice to the other Party. Any Party may terminate this Agreement upon a breach by the another Party, provided the Party seeking to terminate the Agreement shall provide at least 30 days written notice and an opportunity to cure to the breaching Party. Upon termination, CITY shall be obligated to pay for only those services rendered prior to the date of termination. SECTION NO. 11: PROPERTY AND E+ "QUIPMIE.NT The ownership of all property and equipment utilized by COUNTY in providing Services under the terms of this Agreement shall remain with COUNTY unless specifically and mutually agreed by the PA R'i'IES. SEC'T'ION NO. 12: GENERAL TERMS This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree that there are no other understandings, oral or otherwise, regarding the subject matter of this Agreement. No changes or additions to this Agreement shall be valid or binding upon the PARTIES unless such change or addition is in writing, executed by the PARTIES. Both PARTIES agrees to aid and assist the other Party in accomplishing the objectives of this Agreement. This Agreement shall be binding upon the. PARTIES hereto, their successors, and assigns. SECTION NO. 13: VENUE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State of Washington and it is mutually understood and agreed by each Party that this Agreement shall be governed by the laws of the State of Washington both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction within Spokane County, Page 7 of 9 Washington. SECTION NO. 14: S]LVERABiLITY SECTION NO. 15: HEADINGS SECTI NO. 1 CONTRACT ADMINISTRATION DRAFT It is understood and agreed among the PARTIES that if any parts, terms, or provisions of this Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights and obligations of the PARTIES shall not be affected in regard to the remainder of the Agreement. If it should appear that any part, term or provision of this Agreement is in conflict with any statutory provision of the State of \Vashi.ngton, then die part, teml or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall be deemed to modify to conform to such statutory provision. The section headings appearing in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to, and shall not be deemed to define, Iirmit or extend the scope or intent of the sections to which they pertain. The PARTIES shall each appoint representatives to review contract performance and resolve problems, which cannot be dealt with by COUNTY and CITY liaisons. The PARTi.ES shall notify the other in writing of its designated representatives. COUNTY and CITY liaisons will meet periodically, with either Party authorized to call additional meetings with ten days written notice to the other. Any problem, which cannot be resolved by the PARTIES designated representatives, shall be referred to City Manager and the Spokane County Engineer for settlement. SECTION NO. 17: AUDITS AND INSPECTIONS The records and documents, with respect to all matters covered by this Agreement, shall be subject to Inspection, review, or audit by COUNTY or CITY during the term of this contract and three (3) years after termination. SECTION NO. 18: RECORDS All records prepared or produced by COUNTY in conjunction providing services to CITY under the terms of this Agreement shall be the property of COUNTY. Such records shall be. made available to CITY upon request by the CITY Manager subject to privi.leees set forth in statue, court rule or case law. COUNTY will notify CITY of any public disclosure request under chapter 42.17 RC\V for copies or viewing of such records as well as COUNTY'S response thereto. Upon termination of this Agreement., COUNTY agrees to make copies of all such records that may be requested by CITY. Page 8 of 9 SECTI NO. 19: ASSURANCE COUNTY represents and assures CITY that no other city or town will receive more favored treatment in receipt of Services than that made available to CITY for similar services. SECTION NO. 14: ALL WRITINGS CONTAINED HEREIN /BINDING EFFECT This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree that there are no other understandings, oral or otherwise, regarding the subject matter of this Agreement. No changes or additions to this Agreement shall be valid or binding upon the PARTIES unless such change or addition is in writing, executed by the PARTIES. This Agreement shall be binding upon the PARTIES hereto, their successors and assigns. IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed on date and year opposite their respective signatures. DATED: BOARD OF COUNTY COMMISSIONERS OF SPOKANE, COUNTY, WASHINGTON ATTEST: VICKY M. DALTON CLERK OF THE BOARD BY: Danicla Erickson, Deputy DATED: Attest: City Clerk (Title) Approved as to form only: Acting City Attorney Page 9 of 9 JOHN ROSKELLEY, Chair M. KATE MCCASLIN, Vice -Chair PHILLIP D. HARRIS CITY OF SPOKANE VALLEY: DRAFT By: Its: ACTIVITY SPO VAL CONTRACT 12.3% MGT. OVERHEAD 5% ADMIN. OVERHEAD TOTAL COMMENTS Office Administrative Tasks $10,000 S1,230 5500 $11,730 Vacation of Public Right of Way $5,300 $652 $265 $6,217 DISCRETIONARY Establishment of Public Right of Way S9,800 $1,205 $490 $11,495 DISCRETIONARY Dust Oiling Permits and Certification 51,500 5185 $75 51,760 DISCRETIONARY Event Road Closure 51,500 $185 575 51,760 DISCRETIONARY Franchise Administration 59,000 $1,107 $450 510,557 DISCRETIONARY Staff Time on Sale or Lease of City General Property $4,500 $554 5225 55,279 DISCRETIONARY Oversize Load Permits $1,250 $154 563 $1,466 DISCRETIONARY Maintenance of Official Records S20,000 $2,460 S1,000 S23,460 Map and Record Imaging 520,000 52,460 51,000 S23,460 $39,882 Office Administrative Tasks Total Development Plan Review Total 585,453 539,882 Traffic Analysis Collect Automated Vehicle Counts $10,000 S1,230 5500 $11,730 Maintain Database for Vehicle Counts $6,000 5738 5300 57,038 Collect Turning Move Counts Designated Intersections 55,000 5615 $250 S5,865 Code Traffic Collison Locations and Maintain Database 59,000 51,107 $450 $10,557 Analyze Collisions for Safety Problems 55,000 S615 $250 S5,865 DISCRETIONARY Maintain Inventory Phys. Attributes, Aux. Facil, Safety Elements $21,000 52,583 $1,050 524,633 DISCRETIONARY Traffic Control Plan Review for Permit and Construction Activity 53,000 S369 $150 $3,519 DISCRETIONARY Record and Analyze Video Records of Traffic Patterns 54,000 5492 $200 $4,692 DISCRETIONARY Traffic Analysis Total Development Plan Review 573,899 Bridge Department Services . Bridge Inspection and Record Keeping $7,500 S923 5375 $8,798 Bridge Maintenance Engineering Support 57,000 S861 $350 S8,211 Bridge Load Rating 57,000 5861 $350 58,211 Bridge Utility Contact and Coordination 51,000 S123 $50 51,173 Bridge Overload Permitting S1,000 5123 $50 S1,173 DISCRETIONARY Bridge Public Inquiry Response 5500 $62 525 5587 DISCRETIONARY Bridge Prosecuting Attorney Support 52,500 $308 $125 $2,933 DISCRETIONARY Bridge Department Services Total 531,085 Development Plan Review Development Plan Review S34,000 $4,182 S1,700 $39,882 DISCRETIONARY Development Plan Review Total 539,882 Exhibit la Engineering Services for the City of Spokane Valley 2003 Page 1 of 2 ACTIVITY SPO VAL CONTRACT 12.3% MGT. OVERHEAD 5% ADMIN. OVERHEAD TOTAL COMMENTS Planning and Grant Activities, Traffic Study Review Bridge Department Services $1,476 S600 $14,076 $31,085 6 Year Plan Preparation and Update S9,000 $1,107 $450 $10,557 539,882 Grant Application Preparation $27,000 $3,321 $1,350 $31,671 573,899 Model Future Traffic Projection $6,200 $763 $310 S7,273 DISCRETIONARY Maintain 15 -year Street Improvement Plan $2,500 $308 $125 $2,933 DISCRETIONARY Manage Environmental Consultant Contracts $6,500 $800 S325 $7,625 DISCRETIONARY SRTC Coordination Federal Grants and Models $3,000 $369 5150 $3,519 DISCRETIONARY Develop Priority Arrays for Arterials $3,500 $431 $175 $4,106 DISCRETIONARY Propose Reconstruction Projects for Grant Application $1,000 S123 $50 51,173 DISCRETIONARY Existing and Proposed Arterial Capacity Studies $1,200 $148 $60 51,408 DISCRETIONARY Propose New Arterial Alignments $3,600 $443 $180 $4,223 DISCRETIONARY Environmental Determinations on Proposed Projects $300 537 515 $352 DISCRETIONARY Review Developer Traffic Studies $2,500 5308 5125 $2,933 DISCRETIONARY Traffic Mitigation Recommedations and Hearings 5500 562 _ $25 5587 DISCRETIONARY Plat or Zone Change Recommendations and Hearings 5200 $25 $10 $235 DISCRETIONARY Planning and Grant Activities, Traffic Study Review Total $78,591 Summary of Engineering Services Tasks for 2003 Office Administrative Tasks $85,453 Visual Rating Pavement Bridge Department Services $1,476 S600 $14,076 $31,085 Network Level Non - destructive Field Testing Development Plan Review 5615 5250 $5,865 539,882 Design Level Non - destructive Field Testing Traffic Analysis S554 $225 55,279 573,899 GIS Maps Planning and Grant Activities, Traffic Study Review 5677 $275 $6,452 $78,591 Database Management Pavement Management $1,353 $550 S12,903 $44,574 Pavement Management Total Environmental 544,574 $43,877 Engineering Services Total for 2003 $397,360 , Pavement Management Visual Rating Pavement $12,000 $1,476 S600 $14,076 DISCRETIONARY Network Level Non - destructive Field Testing $5,000 5615 5250 $5,865 Design Level Non - destructive Field Testing $4,500 S554 $225 55,279 GIS Maps 55,500 5677 $275 $6,452 Database Management 511,000 $1,353 $550 S12,903 Pavement Management Total 544,574 Environmental Environmental Review, Floodplain Permitting $18,000 $2,214 $900 $21,114 DISCRETIONARY Contract Landcape and Stormwater Swale Maintenance $20,000 52,460 $303 S22,763 Environmental Total 543,877 Exhibit la Engineering Services for the City of Spokane Valley 2003 Page 2 of 2 Project Location City Share* Total* Scheduled Completion 16 Avenue, Project 1 Evergreen to Sullivan $565,000 $1,950,000 11/1/2003" 16 Avenue, Project 2 * ** Dishman -Mica to SR 27 $59,500 S440,710 10/1/2004 Evergreen Road 1e to 2 " S378,400 $1,892,000 11/1/2003" Mission Avenue Evergreen to Sullivan S391,000 $1,954,000 11/1/2003" 4`" Avenue Signal at Sullivan $16,000 $165,000 11/1/2003** Valley Couplet Complete EA S15,000 $111,100 7/1/2003 Totals: $1,424,900 $6,512,810 Exhibit 1b Capital Project Construction 2003 *Figures are estimates only and may vary according to actual construction and right -of -way costs ** Completion date dependent upon a start date of May 1, 2003 " and partial right -of -way costs on project scheduled for 2004 construction Page 1 of 1 ACTIVITY ICONTRACTI Collect Automated Vehicle Counts OVERHEAD IOVERHADI $1,255 TOTAL I COMMENTS Office Administrative Tasks Vacation of Public Right of Way $5,406 5665 $270 $6,341 DISCRETIONARY Establishment of Public Right of Way $9,996 51,230 5500 $11,725 DISCRETIONARY Dust Oiling Permits and Certification $1,530 $188 $77 51,795 DISCRETIONARY Event Road Closure $1,530 $188 $77 51,795 DISCRETIONARY Franchise Administration 59,180 $1,129 5459 510,768 DISCRETIONARY Staff Time on Sale or Lease of City General Property 54,590 S565 $230 $5,384 DISCRETIONARY Oversize Load Permits 51,275 5157 564 $1 ,496 DISCRETIONARY Maintenance and Storage of Official Records S22,000 $2,706 51,100 $25,806 Map and Record Imaging S15,000 $1,845 5750 $17,595 Office Administrative Tasks Total $82,705_ Traffic Analysis Collect Automated Vehicle Counts 510,200 $1,255 5510 511,965 Maintain Database for Vehicle Counts $6,120 $753 S306 $7,179 Collect Turning Move Counts Designated Intersections $5,100 $627 5255 55,982 Code Traffic Collison Locations and Maintain Database $9,180 $1,129 $459 $10,768 Analyze Collisions for Safety Problems S5,100 5627 $255 55,982 DISCRETIONARY Maintain Inventory Phys. Attributes, Aux. Facil, Safety Elements $21,420 52,635 $1,071 $25,126 DISCRETIONARY Traffic Control Plan Review for Permit and Construction Activity $3,060 5376 5153 53,589 DISCRETIONARY Record and Analyze Video Records of Traffic Patterns $4,080 $502 5204 54,786 DISCRETIONARY Traffic Analysis Total 575,377 Bridge Department Services • • Bridge Inspection and Record Keeping S7,650 S941 $383 58,973 Bridge Maintenance Engineering Support $7,140 5878 $357 S8,375 Bridge Load Rating $7,140 $878 5357 58,375 Bridge Utility Contact and Coordination $1,020 5125 $51 $1,196 Bridge Overload Permitting 51,020 $125 $51 $1,196 DISCRETIONARY Bridge Public Inquiry Response S510 $63 $26 $598 DISCRETIONARY Bridge Prosecuting Attorney Support S2,550 5314 $128 52,991 DISCRETIONARY Bridge Department Services Total $31,706 Exhibit 2a Engineering Services for City of Spokane Valley 2004 Development Plan Review Total Development Plan Review Development Plan Review Total $30,000 $3,690 $1,500 $35,190 $35,190 DISCRETIONARY Page 1 of 2 ACTIVITY CONT ACT[ OVERHEAD [OVERHEAD' TOTAL I COMMENTS Planning and Grant Activities, Traffic Study Review 6 Year Plan Preparation and Update $9,000 $1,107 $450 $10,557 Grant Application Preparation 515,000 $1,845 $750 $17,595 Model Future Traffic Projection 510,643 51,309 $532 $12,484 DISCRETIONARY Maintain 15 -year Street Improvement Plan $2,551 5314 5128 52,992 DISCRETIONARY Manage Environmental Consultant Contracts $6,630 S815 5332 57,777 DISCRETIONARY SRTC Coordination Federal Grants and Models $4,907 S604 $245 $5,756 DISCRETIONARY Develop Priority Arrays for Arterials 53,570 5439 S179 $4,188 DISCRETIONARY Propose Reconstruction Projects for Grant Application $1,020 S125 $51 $1,196 DISCRETIONARY Existing and Proposed Arterial Capacity Studies $1,840 5226 $92 $2,159 DISCRETIONARY Propose New Arterial Alignments 53,672 5452 $184 $4,307 DISCRETIONARY Environmental Determinations on Proposed Projects 5306 $38 515 $359 DISCRETIONARY Review Developer Traffic Studies 52,550 $314 $128 52,991 DISCRETIONARY Traffic Mitigation Recommedations and Hearings S510 563 526 $598 DISCRETIONARY Plat or Zone Change Recommendations and Hearings 5204 S25 510 $239 DISCRETIONARY Planning and Grant Activities, Traffic Study Review Total $73,199 Summary of Engineering Services Tasks for 2004 Office Administrative Tasks 512,240 51,506 5612 582,705 DISCRETIONARY Bridge Department Services $5,100 5627 5255 531,706 Development Plan Review $4,590 5565 5230 S35,190 Traffic Analysis $5,610 S690 S281 S75,377 Planning and Grant Activities, Traffic Study Review 511,220 $1,380 S561 573,199 Pavement Management 545,465 Environmental $55,680 Engineering Services Total for 2004 $399,322 Pavement Management Visual Rating Pavement 512,240 51,506 5612 514,358 DISCRETIONARY Network Level Non - destructive Field Testing $5,100 5627 5255 $5,982 Design Level Non - destructive Field Testing $4,590 5565 5230 $5,384 GIS Maps $5,610 S690 S281 $6,581 Database Management 511,220 $1,380 S561 $13,161 Pavement Management Total 545,465 Environmental Environmental Review, Floodplain Permitting $18,360 $2,258 $918 $21,536 DISCRETIONARY Contract Landcape and Stormwater Swale Maintenance $30,000 $3,690 $454 $34,144 Environmental Total $55,680 Exhibit 2a Engineering Services for City of Spokane Valley 2004 Page 2 of 2 Project Location City Share* Project Total* Scheduled Completion ** 16 Avenue, Project 2 Dishman -Mica to SR 27 $271,300 $2,009,300' ** 11/1/2004 Park Road 8 to Appleway $173,400 $867,000 11/1/2004 Pines Road At Mansfield $55,000 $3,134,000**** 11/1/2004 Totals: $499,700 $867,000 Exhibit 2b Capital Project Construction 2004 * Figures are estimates only and may vary according to actual construction and right -of -way costs **Completion dates are dependent on right -of -way finalization which could affect start dates ** $1,568,590 of thes total is unfunded, should attempt to acquire funding *** *$330,000 of this total is unfunded, should attempt to acquire federal funds **** Developer contributions equal to $499,795 of this total has not yet been collected Page 1 of 1 EMPLOYEE RATES - GUILD ' MONTHLY RATE (a) HOURLY RATE SOT RATE (c) TITLE CLASS ' _ Staff Assistant 1 1017 $3,969.98 $24.43 _ $19.18 Staff Assistant 2 1002 S4,382.72 $26 -97 521.17 GIS Analyst 1650 $6,191 -69 $38-10 529.91 Traffic Prooram Analyst 2121 $5,919,57 $36.43 $28,60 Engineering Info Systems Coord. 2123 56,541 -32 $40-25 531.60 Computer Application Assistant 2125 $5,224 -83 532 -15 _ 525.24 Stormwater Programs Researcher 2128 56,541.32 $40.25 $31.60 Supervising Technician 2309 $6,222.67 $38 -29 $30.06 Supervising Right -of -Way Agent 2320 $6,222.67 $38.29 $30,06 Asst. Const, Engineer /Survey 2330 56,541.32 $40.25 $31 -80 Engineer 1 233i 55,919 -57 $36.43 $28-60 Engineer 2333 $6,541.32 $40.25 $31,60 Engineer 3 2335 57,411 -09 $45.611 $35 -81 EMPLOYEE RATES - Local 17 MONTHLY RATE (a) HOURLY RATE 1.5 X RATE (b) TITLE CLASS Office Technician 1 1007 S:3,170.98 S18,28 $21,54 Office Technician 2 1001 $3,504.02 S20.22 S23.81 Admin. Specialist 1 1000 $3,504.02 $20.22 $23.81 Admin. 1 PUCIY L 3.75 Truck Class 3 GIS Technician 1651 $4,565,75 $26,34 $31.02 Computers {design only) 2300 $4.070.33 $23.48 S27.65 Engineering Technician 1 2303 $4,497.88 $25,95 S30.55 Traffic Count Technician 2304 $3,251.14 S18.76 S22.09 Engineering Technician 2 2305 $5,224.83 $30-14 Engineering Technician 3 2307 $6,069.24 535.01 Right-af -Way Agent 1 2317 $5,224,83 - $30.14 Right -of -Way Agent 2 2319 $6,069,24 $35,01 EQUIPMENT CHARGES : HOURLY RATE TYPE CLASS Sedan Midsize CARD 3.25 Sedan Midsize Med. Use CARN■M 4.25 Utility 4X4 UTIL M 7,00 Pickup Compact PUCOM 4.50 Pickup 1/2 Tory PU1/2 8.00 Pickup 4x4 tight Use PU 4X4 7.00 Pickup Compact Heavy Use PUCIY L 3.75 Truck Class 3 TCL3A 12.00 Van, Mini VANi11C 4.00 Computers {design only) CGfu1PU 2.33 Computer Platter CPN1PP 1.50 Nuclear Densometer NUCLE 2.00 Global Positioning GPS 32.00 EMPLOYEE RATES - ADMINISTRATION MONTHLY HOURLY RATE_ (a) RATE SOT RATE (c) TITLE - - - .. , C L A S J Staff Assistant 3 1004 K847.76 $29.83 $23-42 Engineering Office Admin. 2320 $7,411.09 $45.611 $35 -81 Engineer 4 2337 $8,E308.86 _ $52.98' $41.59 County Enairy£er 2341 $10,253.10 $5i10 x3.10' $49.54 Exhibit 3 Spokane County Engineering Services Labor and Equipment Rates 2003 (a) The "Monthly Rate" is the loaded labor rate per month for the class of employee at an advanced step placement, including benefits and Lai expenses (b) The 1.5 X rate is the overtime labor charge per hour worked over standard working hours - (c} Guild and Administration are paid Straight Overtime (SOT), and not the 1 -5 rate of the Local 17 workers. Note 1: All rates are based on the mast current labor contract (as of 1/31/2003) Nate 2: Spokane County reserves the right to utilize any qualified worker for the City of Spokane Valley contracted work. Page 1 of 1 rsb 03 27 03 1 pm INTERLOCAL AGREEMENT (CH. 39.34 RCW) BETWEEN THE CITY OF SPOKANE, SPOKANE COUNTY AND THE C:1TY OF SPOKANE VALLEY RECITALS File no. File no. File no. RE: SPOKANE REGIONAL SOLID WASTE MANAGEMENT SYSTEM WHEREAS, the City of Spokane, a first class charter city duly organized and existing under and by virtue of the laws of the State of Washington (the "City "), and the County of Spokane, a class A county duly organized and existing under and by virtue of the laws of the State of Washington (the "County "), have specific powers and statutory duties relating to planning and controlling the management, handling and disposal of solid waste ( "solid waste management ") within the City and unincorporated area of the County (the "region "), respectively, including the development of a Solid Waste Management Plan under RC \V 70.95; WHEREAS, the City of Spokane valley, WA, (hereinafter "Signatory Regional City "), a non charter optional code city duly organized and existing under and by virtue of the constitution and laws of the State of Washington, likewise has specific municipal statutory powers and duties relative to solid waste management within its jurisdiction; and WHEREAS, the County duly adopted a Spokane County Comprehensive Solid - Waste Management Plan for the region ( "Plan ") on July 21, 1998, including revisions in Spokane County Resolution No. 98 -0602; and WHEREAS, the City and County initiated the Spokane Regional Solid Waste Disposal Project in 1984 in order to develop a necessary solid waste management system and plan, including appropriate waste reduction and recycling provisions and litter control provisions; and WHEREAS, after years of planning and the completion of an adequate environmental impact statement and vendor selection process, and after due consideration of the environmental, social, technical, economic and other relevant factors, including public and governmental comment, and observation of applicable federal, state, and local procedures, the City and County established a cooperative project for the management, handling and disposal of solid waste generated within the City and the unincorporated areas of the County by execution of an Interlocal Cooperation Agreement by a joint :Resolution adopted on November 3, 1987, as superseded by an Interlocal Cooperation Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System Page 2 Agreement adopted by the City and County on October 10, 1988, as superseded by Amended and Restated lnterlocal Cooperation Agreement between the City of Spokane and Spokane County, WA on April 10, 1989 (hereinafter collectively referred to as the "County Interlocal Cooperation Agreement "); and \ - IIE.REAS, the County, by the County lnterlocal Cooperation Agreement has agreed to exercise its police and contract powers, and designate the System as the site for disposal of solid waste collected within the unincorporated area of the County by its Flow Control Ordinance, subject to the exceptions set forth therein; and WHEREAS, Signatory Regional City now desires, in consideration for the City handling the disposal of Solid Waste at the System, to agree to exercise its police and contract powers to designate the System as the sole site for disposal of Solid Waste under its control; NOW THEREFORE, JT IS AGREED: Section I: DEFIINITIONS. As used in this Agreement, the following words shall have the following meanings, unless the context dictates otherwise: A. Annual Budget shall mean the System budget for a Fiscal Year, as adopted or amended by the City in accordance with Section 8.12 of the Bond Ordinance. B. :Bond Ordinance means Ordinance C-29285, adopted January 9, 1989 by the City of Spokane City Council. C. City shall mean the City of Spokane, Washington, a first class charter city of the State of Washington. D. Count shall mean Spokane County, Washington, a class A county of the State of Washington. E. County lnterlocal Cooperation Agreement shall mean the above referenced County lnterlocal Cooperation Agreement between the City and the County for the ownership, financing and management of the system and any amendments thereof. F Disposal Site means a site or sites approved by the Board of County Commissioners for Spokane County or the Board's Authorized Designee, where any final treatment, utilization, processing, or deposition of Solid Waste occurs. This includes, but is not limited to, transfer stations Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System Page 3 (included as part of the disposal system of the County), sanitary landfills, incinerators, composting plants, and the location of a Facility for the recovery of energy resources from Solid Waste or the conversion of the energy from such wastes to more useful forms or combinations thereof. G. Facility shall mean the mass burn resource recovery steam and electric generating facility constructed pursuant to the Construction Contract; such facility is the "Facility" as such term is defined in the Construction Contract. H. Hazardous Waste shall meats waste which, by reason of its composition or characteristics is a toxic substance or hazardous waste as defined in the .Resource Conservation and Recovery Act (RCRA), 42 USC 6901 et esq., together with its implementing regulations, or in the Toxic Substances Control Act (TOSCA), 15 USC 2601 et seq., together with its implementing regulations, or the definitions as promulgated by the State of Washington as Dangerous Waste or Extremely Hazardous Waste, all as may be now or hereafter amended from time to time. Recvclable 'Materials shall mean those materials, other than Recovered Materials which are separated from Solid Waste, either by the generator at the source of such Solid Waste or mechanically by the System at any lawfully authorized transfer station, recycling facility, or other permitted location, as the case may be, and which are capable of being returned to the economic mainstream by the System. Recyclable Materials may include, but shall not be limited to, bottles aluminum cans, newspapers, cardboard, paper materials, or other specific commercially marketable items, where and only where such materials have been specifically sorted by the generator prior to collection and are collected apart from the common municipal solid waste stream for commercial manufacture or recycling. J. Regional Cities shall mean all incorporated cities and towns in Spokane County, including Signatory Regional City, except the City of Spokane, which have entered into, or hereafter enter into a Regional City interlocal Agreement. Scale System means the scales, scale house, computer hardware and software and associated equipment necessary to operate an automated ticketing system. L. Signatory Regional City means the City of Spokane Valley, WA. M. Solid Waste includes garbage and refuse and shall mean all putrecible and Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System Page 4 non- putrecible wastes, whether in solid or in liquid form except liquid - carried industrial wastes and sewage. "Solid Waste" includes garbage, rubbish, ashes, industrial wastes, swill, demolition and construction wastes, abandoned vehicles or parts thereof discarded home and industrial appliances, manure, digested sludge, and vegetable or animal solid and semi -solid materials. Solid Waste does not include Recyclable Materials or Hazardous Waste. In addition, all rnaterials deposited in cans or containers for collection, (other than Recyclable rnaterials or Hazardous Waste), shall be deemed Solid Waste. N. Svst:em shall mean the existing Spokane Regional Solid Waste Management System comprised of all property, real or personal, tangible, or intangible that is now owned or hereafter acquired by the City which is used or useful by the City (i) in connection with the collection and disposal of Solid Waste generated within the City's boundaries and (ii) in connection with the disposal of Solid Waste generated and collected elsewhere and delivered to the System for disposal. As of the date hereof, the System includes, without limitation, the City's Northside Landfill, the City's refuse collection system, and all facilities and equipment appurtenant thereto, whether real or personal, and vehicles necessary and incident thereto. 0. "Pipping Fee means the amount charged per ton of Solid Waste for disposal by the System. All other capitalized terms used herein, which are not defined, shall have the meanings given to them in the Bond Ordinance. Otherwise they shall have the same meaning as used in other documents referenced in this agreement unless another specific document is referenced. Section 2: PURPOSE. The purpose of this Agreement is to establish the participation of Signatory Regional City in the System as one of the Regional Cities. Section 3: SOLID WASTE DIRECTED TO SYSTEM. A. Signatory Regional City hereby covenants, agrees and contracts to exercise its police and contractual powers and authority as may now or hereafter be recognized in contract or at law to direct the deposit of Solid Waste generated within its geographical boundaries to the System. B. The following are specifically exempted from the provisions of subsection A: Spokane Valley Agreement to ,loin Regional Solid Waste System as Regional City, pledging all solid waste to System Page 5 1) Wrecking automobiles and parts thereof including storage and handling facilities, minor reclamation of scrap metal, glass, discarded clothing, paper, and their associated facilities which leads to resale or reuse of said material where no charge is made for collection or disposal to the originator. 2). Depositing soil, rock, tree stumps, gravel, broken concrete, broken asphalt, and similar inert wastes onto the surface of the ground whereby such depositing is to be temporary in nature, graded, and otherwise worked to fill an existing depression or low area of ground. 3). Depositing agricultural Solid Waste onto or under the surface of the ground when said waste is being utilized primarily for fertilized or a soil conditioner, or is being deposited on ground owned or leased by the person responsible for the production of said waste as long as depositing such waste does not create a nuisance. 4). Depositing sewage and /or sludge onto or under the surface of the ground at a Disposal Site that has otherwise been issued a Permit by a local, state or federal agency to be operated, maintained or managed for that purpose. 5). Depositing Hazardous Wastes or Dangerous Wastes onto or under the surface of the ground at a Disposal Site that has otherwise been issued a Permit by a local, state or Federal agency consistent with the Comprehensive Solid Waste Management Plan to be operated, maintained, or managed for this purpose. 6). Establishment and operation of a Woodwaste Landfill site; "Woodwaste Landfill" being defined in the Spokane County Flow Control Ordinance, No. 85 -0395, section 2 11, adopted May 14, 1985. C. The Spokane County Comprehensive Solid Waste Management Plan will address disposal of all types of waste. The City and County will include Signatory Regional City in planning for and opportunities for proper disposal of exempt waste. Section 4: ADMINISTRATION. A. Precise organization of entity The entity defined above as the System has already been created. Signatory Regional City joins Spokane Valley Agreement to ,loin Regional Solid Waste System as Regional City, pledging all solid waste to System Page 6 this System by this agreement. The City will manage the System pursuant to the terms and conditions of the County lnterlocal Cooperation Agreement. B. The City will provide Signatory Regional City with a copy of the Annual :Budget for the System. C. Although the City is the administrator of the System, a Policy Liaison Board has been established by the County Interlocal Cooperation Agreement. The Liaison Board already consists of two delegates from the City of Spokane, two from the County and one from the Regional Cities. With respect to Signatory Regional City however, it the intent of the parties that this Signatory Regional City (Spokane Valley) be entitled to its own separate voting scat on the Liaison Board, to be created as an additional sixth seat. Each party stipulates to and/or agrees to seek amendment of any other applicable intcrlocal agreements as may be necessary to accomplish this intention. Holding, disposing real. personal property Any real or personal property needed for System operations may be acquired, held and disposed of by the City, as administrator under this agreement. The City administers all special funds for System operations. Section 5: TIPPING FEES. A. The Tipping :Fees charged for disposal of Solid Waste at the System shall be that established by the City. Tipping :pees shall be uniform for the same class of service, except that Tipping Fees at the System's transfer stations and the Facility may differ to reflect the costs of transporting Solid Waste from the transfer stations to the Facility. The City has included and shall continue to include in the Tipping Fee a "landfill closure component" which will be allocated between the City, the County, and the Regional Cities as provided herein and in the County l.nterlocal Cooperation Agreement. B. If the Signatory Regional City is determined to have liability under Initiative 97 (RCW. 70.105D) or the Comprehensive Environmental Response Compensation, and Liability Act (CERCLA) in connection with any landfill, the System shall allocate to Signatory Regional City a portion of the revenues from the landfill closure component of the System's Tipping Fees. Such allocation of revenues shall be in the same proportion that Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System Page 7 Signatory Regional City's Solid Waste generated and delivered to the System hears to the total non -City [from sources other than the City of Spokane] Solid Waste generated from all other areas of Spokane County and delivered to the System each _year. The portion of such non -City Solid Waste delivered to the System by the Signatory Regional City shall be determined by the population of the Signatory Regional City compared to the total non -City population [people living outside the City of Spokane in all other areas of Spokane County] or by such other nmechanism as may be mutually agreed upon by the City, the County and the Signatory :Regional City. C. The landfill closure component of the Tipping Fee will be increased or decreased periodically as deemed necessary by the City to generate the amount of funds required by the County or Regional Cities for landfill closure purposes within the limitations set forth in the County interlocal Cooperation Agreement. 17. Allocation of the revenues from the landfill closure component of the Tipping :Fee will be made monthly to reflect the actual proportions based upon weight of Solid Waste delivered or caused to be delivered to the System each year by the City, County, and Regional Cities. The determination of the total weight of Solid Waste delivered or caused to be delivered to the system by the City, the County, and Regional Cities, shall be made through the use of Scale Systems or, at any Disposal Site where Scale Systems are not available, by converting volumes of Solid Waste to tons of Solid Waste at the agreed upon ranges of 3 1/3 cubic yards of compacted Solid - Waste to one ton of Solid Waste and 6 2/3 cubic yards of non- compacted Solid Waste to one ton of Solid Waste. The determination of whether any particular Solid Waste delivered to a disposal site by any person is from the City or from other areas of the County shall be determined by the City through such methods or systems as the City and the County shall agree and deem appropriate. E. Revenue allocated to Signatory Regional City if any shall be remitted quarterly. F. Allocable revenues, including interest earnings thereon, may be used for the following purposes: 1). To pay landfill closure costs. Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System Page 8 If the City, County or Signatory Regional City should impose a utility tax on the disposal of Solid Waste at the System, the proceeds of that utility tax on disposal of Solid Waste generated within the unincorporated County shall be shared, after the deduction of all appropriate and reasonable administrative costs, between the City, the County and the Regional Cities proportionately based upon the tons of Solid Waste delivered to the System from the City, the Regional Cities, and the tons of Solid Waste delivered to the System from other sources. The allocation of the tax will be pursuant to the method specified in Section 513 of this Agreement. Section 7: UPDATE OF THE COUNTY COMPREHENSIVE SOLiD WASTE MANAGEMENT PLAN. Pursuant to RCW 70.95.050, Signatory Regional City hereby authorizes the County, acting independently or through its agents or consultants, to prepare a plan for Signatory Regional City solid waste management as a part of the revisions to the Spokane County Comprehensive Solid Waste Management Plan Update in 1989 and every five (5) years thereafter, including preparation of a Local Hazardous Waste Plan, a Recycling Plan and any environmental documents required therefore. The County will provide drafts of the update and notify Signatory Regional City of meetings regarding the update. The Plan and any updates will be submitted to Signatory Regional City for their approval. The County agrees to subcontract with the City of Spokane for this function and further tens shall be as agreed upon between the City of Spokane and City of Spokane Valley. parties. 2). To fund a reserve for future landfill costs. 3). To pay other collection costs. 4). Any other landfill purpose. Section 6: UTILITY TAX. Section 8: AMENDMENT. Amendment of this Agreement may be made only by written agreement of the Section 9: DURATION AND TERMINATION. A This Agreement shall be for an initial term of 8 years or for such longer term as any Bonds or Additional Bonds remain Outstanding. B This Agreement can be terminated early only by written agreement of the City of Spokane, Spokane County, and the Signatory Regional City. Upon termination of the Agreement, the City shall own the Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System Page 9 System and all of its assets. [cross reference, County Interlocal Cooperation Agreement, Sec. 5.2 e]. Section 10: HEADINGS. The section headings in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to, and shall not be deemed to, limit or extend the scope or intent of the sections to which they apply. Section 11: ADDITiONAT This Agreement contains all of the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. The parties have read and understand all of this Agreement, and now state that no representation, promise, or agreement not expressed in this Agreement has been made to induce the parties to execute the same. Failure to enforce any term or condition in any one instance shall not be deemed waiver in other instance. This Agreement shall not be construed to favor any party. Section 12: FILING OF THE AGREEMENT. The City of Spokane and Signatory Regional City shall file this Agreement with the respective City Clerks and the City shall file this Agreement with the Spokane County Auditor and Secretary of State. Section 13: SEVERABILITY. In the event any provision of this Agreement shall be declared by a court of competent jurisdiction to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining provisions shall not, in any way, be affected or impaired thereby. Section 14: EFFECTIVE DATE. This Agreement shall become effective immediately after it is duly adopted by the Board of Spokane County Commissioners, and the Councils of the Cities of Spokane and the Signatory Regional City. TN WITNESS WHEREOF. each of the parties have executed this Agreement by their duly authorised officials. DATED this day of , 2003. Spokane Valley Agreement. to Join Regional Solid Waste System as Regional City, pledging all solid waste to System Page 10 ATTEST: Terri Pfister City Clerk Approved as to Form: Robert. Beaumier Assistant City Attorney CITY OF SPOKA.NEh By: John Powers, Mayor Jack Lynch City Administrator Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System Page 11 ADOPTED by the Board of County Commissioners of Spokane County, Washington this day of , 2003. ATTEST: VICKY M. DALTON CLERK. OF THE BOARD By: Daniela Erickson, Deputy M..K.at.e M.cCaslin, Commissioner ATTEST: APPROVED: Daniel a Erickson Francine Boxer Clerk of the Board Chief Executive Officer Approved as to Form: James P. Emacio Chief Civil Deputy Prosecuting Attorney John Roskelley Phillip D. Harris, Chair Spokane Valley Agreement to Join Regional Solid Waste System as Regional City, pledging all solid waste to System Page 12 DATED this City of Valley, WA Signatory Regional City By: City Manager Attest: City Clerk Approved as to form: City Attorney day of , 2003. valley Senior Cente News & Views 11423 E. Mission Ave., Spokane. WA 99206 509-926-1937 APRIL 2004 F owening cherry tree (rt,i auctioned. Spring Fling Dance April Features "Men of Rhythm Music from the big band sound of the Men of Rhythm begins at 7:30 p.m. on Saturday, April 26 at Spokane Valleys Senior Center, Advance ticket price is $6 fat the door 6) and 3 for round -trip bus service. Desserts, coffee and punch will be served during the three -hour event celebrating the arrival of spring in Spokane Valley, There will be a prize drawing with a special gift going to one of the Center's new 2003 members. This dance is open to members and guests. c H a R , PIE DANCE FEB. PARTY WI NEWS INSIDE Page 2,3.12. - Events. Calendars Page 4,5.10-Trips, Tours Page 9--- ---Mem beer Birthdays Page 11 - - Lunch Menus CENTER ACTIVITIES Valley Senior Center APRIL 2003 April 4 Sing -a -Long Is "MISMATCH OUTFITS DAY" You won't believe your eyes at 10:00 a.m. Friday, April 4 when you see the wild and crazy combinations SVSCA members wear to the weekly Sing -a -Long. les a late salute to April Fool's Day and were told that even the men will be sporting mismatched shoes, hats, shirts, ties or whatever! Potluck Set Sunday, April fi Monthly potluck at the Center are always the first Sunday of each month. Mark your calendars for April 6 and May 4th- Enjoy these relaxing Sunday afternoons OF good food and fellowShlp- Bring your favorite dish (PLUS, dishes and silverware) and get to know some of your fellow members. Guests are encouraged to attend, and Its FREE We often have good entertainment tool! Bridge Tournament February 20 Winners! 161 Carol Peterson, Pam Crne 2 Mary Cooper, Wes Sweilzer 3 Roy & Doropthy Wisecarver 4t Pat Heiner, Leon Horton 5 Virignia Boyles, J.R. Cox The next Bridge Tournament is scheduled for Thursday. April 17 at 9:30 a.m $$$$$ $$$$$ i$$$$ $$$$$ Tax Aides Are Available Wednesdays, April 1 and 9 A Tax Aide will be available at our Center for two more Wednesdays, Go to the lower level (small room) from noon to 3:00 p.nt for assistance The training staff will be In the lower crass- :porn porn to assist you. To avoid the stairs, you can enter an the north side of the building. Tax preparation is FREE, "No Men Allowed May 10" Reserve for Mother's Day Fashion Style Luncheon; Tickets Are Selling Fast Spokane Valley Senior Center's 3 Annual Mother's Day Luncheon & Style Show at noon Saturday, May 10"" will be feature fashions from Sears at Spokane Valley Mali and an all -male serving staff (white shirts and black ties!) Co chairpersons Madeline Luedtke and Jane Franks warn that sealing is limited to 125 people and tickets at $4 each may sell out quickly. Center members are urged to bring their daughters, granddaughters, great granddaughters, or sisters and female friends. If you are able to bring a salad, please let the office know when pur- chasing your tickets. (Salads need to be at the Center by 11 a.rn_ on May 10 Sears will be fitting models from children's sizes to varied adult sizes for the event as soon as spring and summer fashions arrive. Fitting will be scheduled soon. Men members who want to sneak into this popular event as "servers" should also call Madeline for details. MARK Seg. 4 on Your Calendar Art Linkletter will be the keynote speaker for the 1 Anniversary of the Inland NW Senior Wellness Conference at the Spokane Convention Center on September 4. Watch here for more details in May Borrow Walkers at Center Office Save money, if you need a walker or wheel chair for up to 2 weeks. See Karen al the Center office or call 926 -1937, Your Center Is Open Monday - Friday 8 :30 a.m. to 4:30 p.m, ..- PLEASE park carefully and NOT ever in the Fire Lanes. Thank You Valley Senior Center Calendar at Events Monde March 31 8-9 am From® 84 367 pm 1'a i4 -10,10 Exercise 10.30 am f3rid9e 12 -3 pro Cri 12-4 Pinochle Double Rehr 5;45-7 30 pm Javernse 7:30 pm Dance I. scans with Roger Carney POTLUCK DINNER Sunday APR. 6 ZIP It iC iG it 1 a1_ 30.10 a, Bill Mae s Dance Class 9: 11130 Bridge Lessons g- Furor 11 ;30 Lunch 12 -4pm 3upric ie Bridge 1 00 -330 pm pRnga 54_5 -7'341 pen J=arose 7 8--9 am 8-4 30rirn 9 10- '0:10 1030 am Execose Billiards Dorcas 12 -3 pm Cribbage 12-4 Peio hle Double (fleck 5:45 -730 pm .1 7:30 pm Der= Lases et, Roger Carnets Tuesda Wednesda Thursda 2 8 00 -9-.00 am Exercise 9.00-11:00 am Ce omit 9 10-10:10 errs Exercise 10.00 - -3:00 pm Bridge 10:30 -12 prof Line Dancing 1;00 -3:00 pro 1:00.3+00 pm 1:00 - 3 - 00 pm 1:00-3 00 pm Cards Ceramics Dance 3 &00-4 .30 pm Bliloards 003 - t 1 in Ceramics gul Pinochle Sngle Deck 11:30 Lunch t 00-300 pm CerilrWec* 5 45 - 7.30 pro Jazzerr r $10 -10 porn Duplicate Bridge 7.30 pen Men of Rhythm Prate Board Meeting 8:- 111 am Members and Guests are welcome Frida 4 7:554:40 8:00;30 xrRrt 5:45 - x:30 9:00-11:00 Exercise $dlia rcts ExernsC Crarstidcs Sing -A- Long 10 :OG -12:00 April Fool's Day Theme (wear something silly or that doesn't rn4tchl 12-4 Pinochle Double Deck 5.15 -7 04 pen Jazziercise Exercise 5 - &30pm Biala[dmr 91 .10 :10 EAer se 10 :30 am- 12 Multiple SGle?4 1e Association of Ainertoe Support Group 10:30 em Brione 12.3 pm Cribbage 12-4 Pinochle Double Do& 5 45 -7 30 pm .iarzerome 7 30 pen Dance Leasers w10+ Roger Carney 8 5. 10 a 1 BiIi Maer Game Class 9::0 -11.30 Bridge Lessons 9:30 -non Poor 9`30 -noon Wrtaers Workshop 11;300 Lunch 12:30-40n Dupitale Bridge 1.00 -3:30 pm Bingo 45 - 7,34 cro Juz rose 8 : 0- 10 on Sill ila lam 9 Mt3-11 N. Bride !,morns 9:30-nano Pool a-_0 -moon Writers Workshop 11:30 Lunch 12 20-4 m Duplicate Bridge 1 00 -3 :30 pm 139 5 -45 -7.301 Fm's Jaz arcise 9 9.00 -900 a 9.00 -11:00 ern Ceramesi 9.10 -10 :10 aryl Exercise ise 10:00-3:00 prn Bridge 10:30 -12 pen Una Dancing 1:00 -3.00 pm B+11W ds 1 00-3 f10 pm Cards 1 00 -3 CO pen Ceramics 1;00.3:00 pros Dance 8 . X 9 . 00 am Exrercrse 9 -11.00 am Ceramics 9 10-10.10 ern Exercise 111 :01'0 -3:00 pm Bridge 10:30 -12 prn Line Dancing 1.00 -3:00 pm Billiar .s 1:00 -3:00 pm Cards 1 00 -3:00 pm Ceramics 1 -3.00 pm Dance 10 s;• pen Brllraios 9 00-11 00 am Cerarru 9-4 Pinochlse Single Deck 11 :30 Lunch 1. pen Centre= 5:45-7:30 pm Ja 83040 pm Deplicele 7 :30 pen Men of Rhythm Pry 17 8:00 -1'4 :30 airn BiO 5:45-1 pm Driver's Class 9:00-11 00 am Cerermcs 3-4 Pinochle Single Deck ic30 Sheep Toutnadnt * 11 :30 Lunch 1200-300 t:m Ceramics 5 :45 -7:30 poi Jazzerrjrrw 630 -10 prn upliole Bridge 7.30 pm Men of Rhythm thm Practice 18 7 '5 -0 40 =alfelSd 8 00 30 darn Billiams a 45.3 30 l sercise 5 :45-1 prnil Dines s 9.0 -11:04 Ceramics 10:00. 12:00 Sing -A -long 12-4 Pinochle Double Deck 5:15 -'L0pm Jaz=er 11 7 554:40 5:00 -4_30 pm 45 -9:30 Exeause 9 00 -11 :00 Ceramics 10;0012-00 Sing :A -Long 1 2-4 Pirtle Double Deck 5 15.7 :00 pm Jaunraise Exerrase Bi0iards 21 am 8-4' 30pm Exerose Biel4arcs 9-noon Foot Care 9:10 -10 1 v Extercee 10130 errs 0 Cgs 12 -3 corm 2 Pirarxsle Do auks Oaoc 545 7 Mon JanleVies 7 30 torn Dance L1r1s with Roger Gamy 8.20-10 ar Sill Maerg Dance Class 910 -11 :30 Bald ^oe Lessons 0:30 -mgr+ Peoi - • YWIrrter s %No rkenCi;; 10 -11 am Hearing Test 11:30 Lunch 12:20 -4pm Du awl Budge 1 00 -3:30 pm B 5 4.5 - 7 . 30 pm Jazzercise 23 400.9 :00 am Emrvse 9 : 001.11001 iih1 Ceramics 9 10-14 10 elm Eitel me "10 043 00 pn, 3- IQ 301-12 pm brie Oar-i~ng 1:00 -3:00 pm 8d1 rats 1 0)0.3:00 rani Card5 1 X -3:00 pm Ceramics 1:t0 -3: D0 errs Dance 7- 9 pm Dr. Hesse FREE Arthriiie LtctLirws re&Serv2170n4 call 927 -77155 24 b 004:30 pm Bets 9:4041'00 are Cerwllica 9.4 Pinochle Single Deck 11 :90 Lunch 1:00 -3 00 pm Ceramic, 5 :45.7 30 pm Jazzpraaa 0:30 -10 pm ID plir21s Bridge 7:30 pro men c1f Rhytr'n Practical. 25 :40 8:00 -4 30 pm emote a: 45 -9:300 Enefeeti 9 90-11 00 Omani= 10'00 - 12. 00 Seri: -Long. 12- P: n nie Double Dadit 5 15 -7 00 prr1 Jazzermse SAT APRIL 26 0* Spring Fling Dance with Men of Rhythm Saline to new Members Coffee. Dessert 8 Punch 5504 1'.53 bus service) 28 5-9 am 9-43 cm 9 10-10 10 10:20 am Exercise &Seas Emma Brio 12 -3 em :1e t2 c Double Dec-, 45 3Cien .axe -$GSA - 30 n Dance aes:.r5 whir Roger Cxrev 29 6 22 -10 ern Sill Mae 5 Dam Class `0-1 1,30 9ridge Lessons ,_ -noc' Pooi :-riod 1'r rJ4rntt,r5 Workshop 1 _0 Lunch -::z +ipricsre 31'0 e .. _ _y wen 3ingo 30 pro Jaz erciaa 30 4: 0:00 am true 9 X11:00 sun Cerarnics 9 10 -10:10 aryl Exercise 10:00 - 3 pen Bridge 10 201 -12 prn Line Dancing 1 00 -3:00 pm Billrrnrca 0 00-3 00 pn' Cares [0-3 00 prn Ceranrtda as PIT Darrom APRIL 2003 Questions? Call 926-1937 NEW this Montt 0 Dr. tiesse'a Lecture Wed. April Z3 7- 9 pm "Arthritis Questions & Answers" FREE LECTURE Reserve your seat Call 927 -7155 REMINDER Driver's Class is always the 3r� Thursday and Friday of the Montt! 3:. Sam - 1 :00pm TOURS 81. NEWS Valleys Senior Center APRIL 2003 Valley & Southside Senior Centers Trips Southside usually comes to the Valley Senor Center to pick up passengers for these trips: Skapit Valley Tulip Festival (April 14 - 16) Explore the fabulous flower fields of the Skagit Valley. Mt. Vernon and LaConr, or, plus a Kiwanis Salmon Dinner and return through Leavenworth. Escorted by John Nelson. S269 double occupancy, single supplement $67. Branson. Missouri ,An one Interested? We have several people interested and would like to know if you would like to Joint this group who will be tounng the Yakov Smirnoff Theater and many more attractions near the Ozark Mountains, Call Karen, in the Center office, for details and to be added. r • I 1 1 1 1 1 1 1 1 1 1 . _ _ a — — Spokane Valley Senior Center "led Ads" ...,just $4.00 for 12 words (extra # worth, only S1 mare) Write your ad today and brine it to the lance. Deadline: 174 of every' month for next month's iiaaue. i Mad1 to SVSC Ctasifled ADS. t I.-123 E. Mission Ave- Spokane WA 94206 cheek payable to the Marne Valley Senior Center. Thank you!) SEWING SERVICE OFFERED: Let me do your hemming and alterations. Reasonable. Sewing by Connie 928.37N9, BEALFre SERVICES IN `YOUR' HOME: Call Laura Becker 922 - 1602.993- 3596. 1 ITEMS FORS LE: 50- gallon birth recovery electric hot water tank.. IFF"REE: 4 Uu haul. Call ,.ark at 926 -4576. - opommo — — — — — 1 1 1 1 1 1 Community' Forum on Senior Problems & Ideas Set for Our Center April 18 Aging and Long Term Care of Eastern Washington will meet at our Center Friday, .April 18 from 1:30 to 3:30 p.m. to hear ideas and problems regarding seniors. There is no charge for those attending and participants will share ideas- and solutions. Caregiver Support Group Meets at Holy Family Are you or someone you know taking care of a loved one? You're not alone. Holy Family Adult Day Center, 12715 E. Mission, hosts a support group the third Tuesday of each month. The group offers participants an opportunity to share and to learn how to cope and learn to meet everyone's needs. Call Allan Cory at 891 -8076. He will be speaking at our Center 10 :30 a.m., Monday, April 14 on "Adult Day, Health ". Bring Old Eye Classes, Hearing Aids for Others There is box under the TV set in the Center library area for those wishing to donate eye glasses or hearing adds to the Lions Club. .. # Spokane Valley Senior Center Wish List Items or services currently needed at the Center: • Volunteer to take blood pressure once a week ♦ Salads for May Lunch • Wall magazine holder • Desserts for dances • Desk -top organizers Than rs for Your Support! Valley Senior Center APRIL 2003 DAY TRIPS "Sausage Feed Time" - Sunday April Enjoy a spring drive past magnificent basalt rock formations and waving wheat and grass fields to Sprague, WA. Travel through the Columbia Big Bend area toward a feast at St. John's Lutheran Church of old - fashioned sausage, mashed potatoes, vegetable, sauerkraut, applesauce and desert. Price, including bus ride, $17.50 per person (we need 10 signups). 1 Ch welah Casino - Monday, April T Leave the Center at 9:00 a.m. and return at 4:30 p.m. Bus cost 516.00. "Dancing at Lughnase" Civic Theater- Thursday, April 10 Bus leaves at 6 p.m. Bus cost $7.00. This rehearsal even is FREE. Doll Show & Sale - Saturday, April 12 Enjoy FREE show_ You will need to buy lunch. Bus ride is $6.00. Bus leaves 9 :00 a.rn. Japanese Family Festival - Wednesday, April 23rd Bus leaves at 2:00 p.m. Ride costs $8.00 per person. Support These Furs Activities Planned by Center Members! Tea/4w. rie 189D -2000. A beautiful new 800 -page hardback book of memories- $47.50 To order, call or write: Charley Vingo (Author and Historian) S. 1 D09 Little Joan Ct_, Spokane WA 99206 509-928-4567 Sewing by Coon et ■.ran• l , ry rreasr nabie prices for. Hems lterarions Dress Ming 1 Children's Clothes Rolled Hems. _Napkins. Tablecloths ..a • 0 • • • • . cat Connie Hayden Today 509-928-3789 6 ALL ABOUT US! Valley Senior Center Board Meeting Minutes for March 6, 2003 The meeting was called to order 8 :30 with Director Karen Cornell and ail bond members present, inducting new members Margaret Cadwallader and Faun Clary Minutes and treasurer reports were approved. OLD BUSINESS: 1) More problems with the old sound system. Motion passed to buy a new sound system with amplifier and microphone for use now and after our move. 2) Dave DeWitts newly redesigned membership cards will be printed as approved, but there wHl be further research on funds or donation of a laminator. 3) Karen reviewed the 2003 Budget meeting with new City officials and city's request that a phone system and computer be added to the proposal. instead of replacing Linda in the office, the Board voted 4 extra hours fix Karen on Tuesdays and Thursdays. until her expected transition to roil -time in June 2003 4) The Board approved going ahead with fiction of the sieve reception area in the lobby. to include a computer, phone and pass -- through bd the office New signs will also be added directing people downstairs for tax help and 55 Alive classes. 5) Karen resorted on the use of an outside computer expert to correct membership computer file problems for a more accurate mailing of the April newsletter. 6) The Board approved purchasing a domain name In order to revive the Center's web srte that has been dormant the past few years on the Spokane Valley On- line portal. (View the NEW web site at ervyvi ane VatleySeniors_Corn ) 7) Board members will be photographed in April for a, framed lobby picture, NEW BUSINESS: 1) Kitchen and Program Committees were distended . as both functions are being accomplished outside of comrntttees at this time. 2) Board members agreed tc wear their name badges and more formally seek to welcome and assist new members. Next BOARD Meeting: Thurs.. April 3. 8 :30 -11 a.m. Our Mission Statement :The purpose of the association is to promote fellowship, health, recreation, social and education activities for persons fifty years of age and older, regard - less of race, color, creed, religion. sex. national origin or ancestry. (SVSCA is a 501c3 non-profit gr tipl Valley Senior Center APRIL 2003 3) More than a two -this vote set the Treasurer position at 2 years for future boards. Another vote suppoiled Treasurer Roland Williams' intent to take Quickbooks class instruction. 4) The Board agreed to charge an extra dollar at future events for those not paying and registering in advance. 5) SVSCA is now on a waiting list to be a food or beverage vendor at 38 Spokane Indians games 6) Charile O'Neil. a retired Spokane Transportation Authority driver is the new SVSCA bus drruee 7) Karen has signed-up a number of rental events for the Center for March through May 8) Sunday, December 7 was set for a special FREE FOOD party featuring the dew rating of the Center and its tree for the holidays_ 9) Ceramics Teacher Debbie Strehlou was given approval to seek donabi -ns for a larger replacement kiln_ Karen will work with her toward securing a grant or donations for the item. 10) Future Board Meetings will be held from 6:30 to 11 a.m. in the large meeting room dove stairs. FEB.. 13. 20113 GENERAL MEET1NG Notes Meeting was called to order al 10:00 a.m. Attending were all Board Members, plus Director Karen Cornell and spepal guests: Doug Chase, county parks dirtrar, and Bill Huttsrnpiliar, new city interim parks director. Guests made brief remarks about the future Mir eau Point senior center and the transition of our Center to the new city this sprang Novernber14, 2002 General Meeting minutes were read and aped, as well as the Treasurer's Report for Feb. 20113. (General Meeting Notes Continued on PAGE 7) Please W elcome These New Members (Joining February 15 -March 15. 2003) Milt Neumann - Alice Neumann - Eunice Lee Donna Baughman - Jim McKinley - Juana McKinley Freda Snider - Diane R. Thompson - iness Werth Harriet M. Adams - Bob Morgan - John Joplin Martha Doll - Lillian Kirnp -- Robert Hartman Sullivan Place - Bob Vondouris - Joel Hare Colonial Court Assisted Living IMEMBERSHIF DUES ARE 315,00 YEARLY) Valley Senior Center April 2003 1t MCA at Senior Center .April 9 Mike Boyle, associate broach executive of the Spokane 4 MCA will be at our Center noon. Wednesday, April 9 to tack about senior programs at the Y' and to ask our members what swimming and eiereise programs they would like to see added at the V. It's a brown bag lunch. PLEASE. PLAN TO COME Officers & Board Members for 2003 President .Dave DeWitt.. .599 -2315 Vice P resident Leon Horton.......,..926 - 5554 Secretary Jeanne at+es..,..,.....593 -8282 Treasurer Roland Wiliam.. 928 -4229 Roger Twiss........ 926 -3774 Mary Ann Warren... 924 -5577 Russ Yates ... ...................... 926-2886 Mitchell King 924 -3976 Margaret Cadwallader......- ...... »., ...... . 928 -1197 Faun Clark.......... ...... --..... ............. 926-5939 Valley Senior Center Ph 9 Karen Cornell ,. Carrell Ravine. _................ Charlie Cl'Neaiil . ... Building Rentaf...lce 8 :30 Committee Chairpersons Bingo .....Jane Franks Senior Nutrition ...,.... » ....... ......, Evelyn McCarty Pat Ovrrlcek Marlene Kramer Madeline Luedtke, Jesse Bardwell Sing- ,a -Iong... Trips ... Dance 26 -1937 l=ax 924 -8929 ..................Director ...... . Custodian Bus Driver a.m. -12 :30 p.rn. M -F Potiuck..........Jessie Bardwell, Madeline Luedtite Ways & MeanslFinance Roland Williams. Roger Twtss, Mitchell King .,..._Margaret Cadwallader Sunshine Committee Mary Ann Dale 0 PLEASE SEND ARTLCLES FOR THE 'MAY' Newletter (Attention Jeanne) by April 14` (or fax 693 -0282) ..Thank You! For Very Current Events & Photos Visit OUR NEW WEB SITE: ereee.SpckaneValleySeniors.Com CONTACTS 7 City of Spokane Valley Message: •elcorne to the City of Spokane Valley! As of April 1, 20031he Valley Senior Center will officially become part of the new City of Spokane Valley's Parks arid Recreation Department! I will be working closely with Senior Center Director Kaiser Cornell to continue developing and expanding programs to rneet the needs of seniors in the valley, We also look forward to completion of the new Senior Center at Mirabeau PoInti We hope this will be a wonderful new beginning, and the continuation of an already amazing senior program. Volley Goss, Recreation Coordinator City of Spokane Valley FEB 13. 2003 GENERAL MEETING (continued tram Page 6. column el OLD BUSINESS 1) Serious parking problems on Icy days Pass the word to park closer. 2) Suggestion box emptied and read monthly, 3) Voted to charge E3 round -lira bus sew for Cherry Pie Dance and future major monthly eete:rrts. with General Fund to handle shortfall from S75 real cost. 4) Guest officials okayed the July 16 use of the park adjacent for SVSCA picnic 51 Marcel Craft Sale and May Mothers' Luncheon chairpersons gave reports. 6) By -Law and House Rules changes passed° A) 'To become a voting member, dues for a period of one year must be paid_ The date of initial dues payment serail act as a future date for dues payment requirement' B) 'Term of office fix those elected to the Board of Directors shall be for a period of 3 years. The board of directors shall consist of 10 ambers rn 2003. 1 members in 2004 and 12 members in 2005_ The 2003 Member shall be the fourth place person on the 2003 Berard Members' ba.ticot. Four new members shall be elected to the loud of Directors in 2004 and each year theretalter • C) 'A11 money from rentals shall go into the General Forte for weranng expenses. A damage deposit rs required at the time of reservation. Security fees will be charged. Contract lease must be paid in full 2 weees prey to usage_ Fee structures may be reviewed monthly by the Board of Directors and changed by a meanly vote. All groups renting the Sectary must sign a letter of agreement and must be scc. edulee with the approval of the Recital Agent_ 7) Margaret Cadwallader and Faun Clark accepted pesaions on the ooard, (Faun rep#aceo Jim Sargent for his unexpired terrn_) NE.V EUStNESS 8) Mempers voter a suscenb socal activities dunno the a ai Meetings eacn yea-. 8 GET WELL...HELPING viritiftitttt Sends Important Message: "Good Health to ll" Get well wishes go out this month to Melvin Norton (recovering from his surgery at Sacred Heart), Tom Beeching, Ruth Loran. Mae Oswald and Alice Callow. If you know of anyone who has beenill and needs a note from our Sunshine Lady. Mary Ann Dale, please let her know. You may oiler at 926 -5996 with information. BIG THANKS to Our Helpers & Donor Thank you to all who have donated dances, sing -a -longs and to the library. Your generosity is greatly appreciated! S' GA would especially like to thank Phillip Johannes for the donation of 2 office chairs, plus the following Mission Ridge" Sullivan Park Park Place ` Dave & EJ DeWitt 'Jessie Bardwell ` Cyrus O'Leary Pies •Jeanne Gates & Don Morley YOUR 'ARTHRITIS' ' Ques i s Are Important to Answer! Join Dr. Elizabeth Hesse, DC. I;N at Spokane Valley Senior Center Wednesday, April 23 at 7 :00 p.rx Dr. Hesse wilt share nutritional tips Man supplements really work or don't virorkl, aiietary advice (some foods cause arthritis flare - and other natural therapies, including essential oils, homeopathy and chiropractic. There eel be a handouts naming products eorsed bjr the Arthritis Foundation for their comfort to penitents, This is the 5th in a special `witness' series sponsored by Veradale's Experience Health Center. FREE Program Resenirations suggested: 927-71M- .wet, Site ar woo ca 'City`: www.eXnerienerleaneteeter.e0ini 1 1 1 1 1 Valley Senior Center APRiL 2003 'Benefits heckUP' Brochure Is Available in SVSC Office The National Council on the Aging has a new brochure and website: sow nenetitschsrkup oq are just full of Information on programs for senior citizens. Use their web site as many times as you like FREE to find out about financial assistance, health care programs, prescription drug assistance, housing assistance, property tax programs, home energy assistance, In- home services, legal services, nutrition programs, training opportunities volunteer and educational programs. Health Lecture Series Set Sullivan Park Assested Living has special health lectures the third Wednesdav of every month at 10:00 am. at 421 S. Adams_ Just call and let them know you are coming and you can also enjoy a free lunch with them Call Sullivan Park at 924 -5555 to register_ Upcoming Programs include: - Osteoporosis" April 16 "Diabetes and Foot Care" May 21 "Alzheimer's Disease" June 18 Boost Supplement He for You 'Boost' is available at Spokane Valley Senior Center for $1 per case. for those who ride Our van and Hot purchase from the Valley Mears on tfteels at 1222 N. Pines (8:00 a.m. to 2:00 p.m.. Monday through Friday-) Choose f ri'n threi9 flavors: chocolate, strawberry, vanilla. ' Reach Our Busy Senior Center Members 'YOUR A Will Grt Results: Choose among; dispLrs• ads, such as this, or our verb reasonabl y priced classified ads and sinelc -sheet inserts. We can FAX YOU 2003 rates and deadlines- YES, we can design a gout ad with ran "set -up" fees C ALL 5094193-0282 TODAY 1 1 1 1 1 — Apr. Apr. Apr. Apr. Apr. Apr. Apr. Apr. Apr, Apr. Apr.. Apr. Apr. Apr. Apr. Apr, Apr. Apr, Apr. Apr. Apr. Apr. Apr. Apr. Apr. Apr. Apr. Apr. Apr. Apr. Apr. Apr. A pr. Apr. Apr. Valley Senior Center APRIL BIRTHDAYS April is Keep America Bieautiful Month, National Lawn and Garden Month and National Humor Month. You are an Aries or Tare and your birthstone is Diamond,, The Meaning of your birthstone is Innocence ". The flowers of your month are Sweet Pea and Daisy. Your colors are Yellow & iced. Daylight Savings Time Begins Aril 6 (spring forward, fall back). Many important dates this month: 13 Palrn Sunday, 11 Passover, 18"' Good Friday, 20 Easter. 1 Marlyn Mortensen 2 Mariie Sallshury 3 Dale Gibson 4 Delores Blue 4 Nona. Edmonds 4 Sally Grant 4 Lois Hanger 4 Pinkie Ovnlcek 4 Wiaaim Thorns 5 Georgia Gilbertson 5 Robert Yount 6 Michael Francis 6 Shirley Lekstrum 6 Wiliam M. Marmon 7 Barbara Armstrong 7 Georgie Batten 7 Eva Burma 7 Judith Ward 8 Meter Schmautz 9 Evelyn McCarty 9 Arlene L. Oieon 9 Roben Schwendiman 10 Con Mlerisle 10 Arno Patten 1I Sharon Danny 11 Orval Braman 11 Cheryl Simpson 12 Bettina Henson 13 Jean Larson 13 Lowell Smith 14 Rayrnan LeBlanc ?4 Leona Yanctt 15 Joan Cook 16 Neil Arvesshot 16 Robert Wike Apr. 17 Apr_ 17 Apr. 17 Apr, 18 Apr. 19 Apr. 19 Apr, 19 Apr. 20 Apr. 20 Apr. 20 Apr, 20 Apr. 20 Apr. 21 Apr. 21 Apr. 21 Apr, 22 Apr. 22 Apr. 22 Apr. 23 Apr, 23 Apr. 24 Apr. 25 Apr. 25 Apr. 25 +r. 26 Apr.. 26 Apr. 26 Apr. 27 Apr. 27 Apr. 28 Apr. 28 Apr, 29 Apr. 2 Apr_ 30 Vern (Ed) Chapman Marie L, Darcy Mae Davis Maureen Bonesteel Robert L, 'Fried Mildred Wilda Vivian Williams Jean Chamberlin Virginia Marl Luella Mills Gertrude Williams A. Charles Vingo Mona Grieco Edgar Hermon Evelyn Hutchings Jack Gum Madelyn Williams Gail Wiprud Leon Horton Marilyn Peterson Maguente Nachtwey Florence Barnes Jean L Peterson Nettie Stella Rhonda wore Nish Sarnoullarr Phyllis Wolovich Mitchel/ King Laura Myers Jane Pedersen Dads Williams Virgil Gunderson Frederick Plumb Robert Mir 5, The Valley Senior Center Staff would like to wish everyone a Happy Healthy APRIL Birthday! • SHIBA (Statewide lisalth Insurance Benefits Advisors) Help limo Call (800) 39 -SHIBA or (800) 397-4422 for a referral to your nearest local volunteer counselor wrwvw.insurance.wa.g0V or write: Office of the insurance Commissioner 810 Third Avenue Suite # 650 Seattle, WA 98184 Your Local Advisor: Helen Anderson Volunteer Advisor (509) 921-5608 Spokane Valley Senior Center CLOSED DAYS for 2003 New Year's Day, Memorial Day, July 4 , Labor Day. Thanksgiving Day, Christmas Eve after 12 :30 and Christmas Day. 0 Travel Ideas Valley Senior Center '*r Oar WI. Alm . ntr craw, . peas riMa er_ Unique ft'aixr r re Mist LEARNING %MATIONS FOR SPIt , /SL 1' IEIC /F.%1 L :03 Experience the jay of discovering ancient. modern. and un places on special trips that are unlike conventional tours. Lesaaatrtrsg Vaned= J7r Adam radwie. • Escorts. load guides and - counuv specialists YAM <_har insights abaut file entnernpurary. natural arid hisarical aETICCI3 ra the dsrn:ttietis visited. • ;Varionat and low guides dtoscn leor their I tpwled . efrociency. nathus:asrr , and flue ir. Ertgtish ! C;rrtttrrraetiy paced itineraries and null pups (avenge size is ld cip,are: )which all { it _ar :tar you to revisit a putie- u.eiur sit di has sparked our Interest rim lass accommozkaions and Intl =mai allow ►vxu 10 combine a comfortable vccabors with learning. • Carnatt ,with kcal De+uplc and their Litmyles through snecialfu arranged small group luncheons In the meted and ?ia pirable ttno5pherew of heir own homt_•5 O SPEOli U April 26 - May 10. July 12 -25. Oct 25 - Nov 8 ITALY June 7 - 22. kly 12 -2. Sept 6 - 21. April 25 • May 8, line 6 - 15, October SPUN Sept 144 arch . - � g 115. 4puni 12 �- 26. S2 7 - Oc# Oct 2 - 2 5 March 1 - 14, July 5 1.8. Aergarst 30 - Seer 12 GAL.APAGIIPS ISLANI)S Far Complete Iein9 .and Proses. Write Valley Senior Center 11423 East Mission Spokane, 99206 ( 926-1937 Mandl. 1 -9 BELIZE May 7 -22 July 16- 31. Oc1v 1 - 16 C EUROPE May 15 - June 4, October 5 - 22 AUSTIIALLI 41c. At Leann* 1;`=a..traona fiar ,4 lilted booty Miciwr curl's to 'Jilt riulefrel mist sou with =prrrrnco not inicraaNe ex1 coat 7rrwaeel PAM • Enirryr an '£+.rung of Mane and Imam alt: the ".Arttitecture s f Prague" wni.lr ?+feing e ear the goads of Europe_ • Learn about animal behavior anti the intemelatinnshio of "land. people and anienals from a wildlife resTar h r at her tern# at Ire fact o Nit KillinwiMP5 in EMI Akita. • In China, hear a It re "Cnduei.sa`s Liic and his Philosophic Thought' as vet p as a lecturet rle,p on tratiart 'Cal ran ' asJ art-" IS_ Apra 25 - May 10. Jur* 21 - Jody 5. Sept 20 - Oct 4 TL1.KEY March 14 - 25, 4ptfl -15 cCO 1 i R IC% June 11 - 24. August 6 - 13. October 8 - KENYA May 8 • 19. Jwie 26 - July 7. Sept 19 - 29. October 9 20 GREECE March 2 - 14. Jame 22 - July 4~ October 12 - 24, Nov 9 - 21 EGYPT May 27 - Jwi' 10. June 10 -24. Jtme 24 -.July 8. July 8 -22'. July 22 - August 5, August 5 ALASKA A nI 7 - 23. April 15 - May 3- Departures avallade In May, Ju . rlogist September. & Octeteri CH1X Aprt71 - May 1, May 18 - 30. July 10 - 24. Sept '' Y - 25 Tuesday Thursday Tuesday Thursday Tuesday Thursday Tuesday Thursday Tuesday Valley Senior Center : April 1" April 3` April S April 1O April 1 April 17 April 22" April 24 April 2 m Chicken Patty on a Bun, with Lettuce. Tomato & Cheese. Yellow & Green Beans, Carrots. Tapioca Pudding. Roast Turkey with Gravy, Mashed Sweet Potatoes. Peas Si Pearl Onions, Dinner Roll, Baked Apple Slices. Chicken with Wild Rice Casserole, Green Beans Almondlne, Chefs Tossed Salad with Dressing, Dinner Roll. Arabian Saelael Macaroni & Cheese, Brussels Sprouts, Spiced Pears, Raisin Bread, Chocolate Chip Cookie. Creamed Turkey with Peas & Carrots over Biscuit, Peaches. Butterscotch Pudding. Baked Ham with Pineapple Sauce, Scalloped Potatoes, Carrot & Raisin Salad, Dinner Roll, Pound Cake with Berries Broccoli & Cheese Strata, California Blend Vegetables. Wheat Bread, Mandarin Oranges, Majestic Square. Chicken 8. Vegetable Pot Pie, Peaches Biscuit, Yellow Cake, Italian Style Veal with Ziti, Mixed Vegetables, Fruit Cocktail, Rye Bread, Banana. Cake. Do You Need a LUNCH Ride? Please call Charlie on the cell phone at 981 -6014. so he can get you on the list. Call the Center at 92E-1937, if you are unable to reach Charlie on the cell phone. If you are waiting for a ride, call Charllie on the cell phone and he can let you know his location and the time he will be at your place. Remember: Center member nutrition lunch" rides within our route area are only 51.50 for a round trip. if you are on the PERMANE=NT RIDE LIST, please call ahead of time and cancel (for the or week), if you do not need a ride. wvtitis1tit ►••isi►vit►'!•orv••!'wvir Historian Lillian Ravine Needs YOU! Bring news clippings and extra photos of activities showing our Senior Center Members. Place these in an envelope addressed to Lillian Ravine and put therm in the round cabinet in the copier room, east of the bandstand. You can enjoy Lillian's work by dropping into our Center Library and looking through the scrapbooks that she has completed. Lunch Menu CROP Hunger WaIk 2003 is Set for Saturday, April 26 Toetker -- one step rat a time— we can make s difference l'or hunger locally and globally. Regrier by calling 326-5656 and then sign up sponsors fora 14-1{ or 2 -mile caulk. This event starts with entertainment and activities at noon on April 26 in the Martin Centre or Gonxsa ,a University. The walk begins Ai 2;110 p.m. on the Centennial TraiL Sponsors include Gonzaga University„ Arby's and (reecnstnne Homes. .• • # • • • • • • • • • • • • • • • • t+ • • +tiered in Your Own Home! • • Sham++, • 4 Cut & Srti- • 3 Permanents • 4 Colors. Hi .lights St. Weaves • 3' Make -up Consultation • 4 Finest Quality Hair Can Products • 4 Comeination ai.itli Care Gives • • Convenient Services for Entire Families". • Op ittrrl ti ecldal.s 451t Cte =rrin4� • edit 4x(14 90 2- 1602 • • As 5 • (T Years Owner of The Hair Wrap and • beauty services Lilac City Nursing Home) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Spokane Valley Senior Center 11423 E. Mission Avenue Spokane, WA. 99206 509-926-1937 Office Hours: Monday - Friday 8.30 a,m. to 12 :30 p.m. issoe Oita: April 2003 Frequency: Monthly + �r: kcornelltitsookanecountyorg RETURN SERVICE REQUESTED PRE-SORTED STANDARD U S. POSTAGE PAID SPOKANE WA PERMIT # 4 • * . • • • • • u • . e e e e m e • • ! Activity List for APRIL 2003 • • 55 Alive Driver's Class Thursday and Friday April 1" ' & 18 • • • Bingo Every Tuesday Afternoon ra 1 :00p m to 3 :30 p n1. • mm • Bill Mael s Dance Clarss E very Tuesday 8.30 a nn. to 10:00 a.m. • • • Roger Carney er Caey Dance Lessons Every Monday Evening at 7:30 p.m. • • • Card Games on Mondays. Thursdays 8 Fridays • • Ceramics Claims are on Wednesd , Thursdays & Fridays • • Dancing Is Wednesdays from 1.10 p_m to 3 p m • Foot Clinic is the 4 Monday (April 28'") from 9:40 a.m to Noon • • • • "'L Heanng tests are the 4'" Tuesday (April 22r i from 13 :00 a.m. to 11 :00 a ..m • • Line Dancing Lessons are Every Wednesday 10:30 a.m. to 12 :00 p.rn • • 0 Nutrirdwn Lunch Every Tuesday & Thursday at 11 :30 a.m. I • Sus Available Tuesdays & Thursdays for lunch pickup. $1S0 Round Trip • Pool Everyday from B.00 a.m. to 4:30 F m • • Potluck Every First Sunday of the Month {April 6' ant! May 4 • • • Senior Fitness_ Classes are Monday, Wednesday & Fnday Mornings • • Sing -A-Long, Fun & Music Every Fnday from 10:00 a m to 12 :00 p.m • • Writer's Workshop is an Tuesdays from 0'30 a.m To 12:00 p.m, • • • Jazerc :se Class every day from 5 :30 pm - 7 :00 pm (except Wednesday] • • SPECIAL CENTER EVENTS & ACTIVITIES • • Next Board Meting Thursday April 3' 8:30 am til 11003 am • • Nlorrtlify Bridge Tournament Thursday April 17 at 9:30 a_m. • • . • • If you nave any atestl ns Ill and the office Monday - Friday from 3:20 ern_ to 12 :30 o.,m 926.1937 • Please submit articles and ads for The newsletter by the 14' of the month . • • • • s- COMPUTER SOFTWARE EDEN SYSTEMS R 1�'. NOACK - INTERIM FINANCE DIRECTOR Products, Service & Equipment License Fee (Support Basis) License Fee (No Support) Discount Amount Net License Fee On- Site Trips Train & Install Days Data Cony. Days Pro] Mgmt Days Other Days , Total Service Cost Expenses & Taxes Total Cost Database, Tools, Setup $ $ $ $ $ $ $ System Administration - 1 3.0 - 2.0 6,000.00 1,000.00 7,000.00 Database Setup - 1 0.5 - - 600.00 500.00 1,100.00 Hardware, O/S Setup - - 0.5 - - 600.00 200.00 800.00 Crystal Reports 3 000.00 3,000.00 3 12.0 - 2.0 16,800.00 3,600.00 23,400.00 Supported Aeplications - - Financial Products - - Core Financial Module - - G/L, A/P 30,000.00 30,000.00 - 6 11.0 - 5.0 19,200.00 4,600.00 23,800.00 Purchasing 6,000.00 6,000.00 - - 4.0 - 2.0 7,200.00 800.00 8,000.00 Requisitioning 4,000.00 4,000.00 - - 2.0 - 1.0 3,600.00 400.00 4,000.00 Budget Preparation 12,000.00 12,000.00 - 1 2.0 - 1,0 3,600.00 800.00 4,400.00 Accounts Receivable 8,000.00 8,000.00 - 2 6.0 - 2.0 9,600.00 2,000.00 11,600.00 project Accounting 16,000.00 16,000.00 - 2 8.0 - 4.0 14,400.00 2,400.00 16,800.00 Fixed Assets 12,000.00 12,000.00 - 1 3.0 - 1.5 5,400.00 1,000.00 6,400.00 Web A. •Iications 30,000.00 30,000.00 - 2 6.0 - 2.0 9,600.00 2,000.00 11,600.00 Payroll Products - - Payroll 30,000.00 30,000.00 5,000.00 - - - 6 - 13.0 1.0 - - - 4.0 1.0 20,400.00 5,000.00 25,400.00 2.600.00 - Position Budgeting 5,000.00 2,400.00 200.00 HR /Applicant Tracking GIS Products - - Parcel Manager 20,000.00 20,000.00 - 2 4.0 - 3.0 8,400.00 1,600.00 10,000.00 Permits & Inspections 45,000.00 45,000.00 - 4 12.0 7.0 22,800.00 4,000.00 26,800.00 Utility Billing • - - Business Registration 15,000.00 15,000.00 - 2 8.0 - 2.0 12,000.00 2 400.00 14,400.00 Other Products & Services - Eden Menus 3,000.00 3,000.00 - - Data Dictionaries 1,500.00 , 1,500.00 - - C/R Interface - - Standard Forms Creation - 8.5 10,200.00 10,200.00 Sales Tax - 264.00 264.00 Totals, ( ;' t:.,44 > , r I)$a dZ37r, ..,,sl � #r;3,00p4','�.yt !`$t1~ ttn:'t3+000? tr ?33- i 96;0 " +t ,- *?'43.91 i':8E5:+ 4$ ,32't7.64'00r3 'IS. .208' License Agreement Exhibit A - Eden Systems Deliverables City of Spokane Valley, Washington InForum Gold Installation - 20 Concurrent Users Page 10 Date 4/15/2003 ,Rpr 07 03 01:51p eden s 5099332951 p.2 Eden Systems has approximately 200 clients across 20 states. Our Washington State clients are listed below. City of Mount Vernon, WA City of Oak Harbor, WA City of Pullman, WA City of Puyallup, WA. (utilities only) City of Sunnyside, WA. City of Tukwila, WA Thurston County, WA City of Issaquah, WA City of Bothell, WA City of Pacific, WA City of Tumwater, WA City of Sumner, WA City of Woodinville, WA City of Longview, WA City of Aberdeen, WA City of Auburn, WA City of Kennewick, WA City of Centralia, WA City of Enumclaw, WA City of Chehalis, WA City of Anacortes, WA City of University Place, WA City of Edmonds, WA City of Walla Walla, WA City of Wenatchee, WA City of Des Moines, WA Pacific County, WA City of Lakewood, WA. City of Renton, WA City of Bonney Lake, WA City of Bellingham, WA (utilities only) City of Federal Way, WA City of SeaTac, WA Skamania County, WA Okanogan County, WA Benton County, WA Walla Walla County Chelan County, WA Adams County, WA R.W. Noack Interim Finance Officer City of Spokane Valley - 2003 Budget Computer - Software 2003 Budget Building Dept. Software $52,290.00 (Page 53) General Government Financial System Software Business Registration (Page 58) Eden Software $174,763.00 $14,460.00 $241,513.00 All Modules $208,564.00 Comcast© March 24, 2003 The Honorable Mike DeVleming, Mayor City of Spokane Valley 11707 East Sprague, #106 Spokane Valley, WA 99206 RE: City Ordinance No. 20 Dear Mayor DeV lem.ing: Congratulations on the incorporation of the City of Spokane Valley (the "City "), approved by the voters on May 21., 2002 and effective March 31, 2003. Comcast of Pen- usylva .nia /Washingtori/West.Virginia, LP, formerly TCl American Cable Holdings, LP ( "Comcast ") looks forward to providing quality cable service over its cable system to its customers in the City for years to come. Thank you for sending us a copy of City Ordinance No. 20, establishing a franchise fee on cable services delivered in the City. While it has been our experience that new cities customarily adopt the county franchise already in place upon incorporation in accordance with RCW 35.02.160, we are pleased to accept the conditions in Ordinance No. 20, with one exception. it is customary for us to pay franchise fees on a quarterly basis. - f lowever, we can accoriarnodate paying monthly, but would request the due date be changed to the 30 of each month.. Comcast respectfully requests an exception to Section 7 that would allow us to pay our franchise fees within 30 days from the end of the previous calendar month. Section 15 requires us to meet with the City to execute a franchise agreement. We look 'forward to ,meeting With you, your designee, in the near future to begin franchise negotiations. Please review the enclosed draft model franchise agreement in the spirit it was intended -- as a suggested departure point for our discussions. Congratulations, once again. I look forward to speaking.with you soon. v Cordially, Kenneth G. Watts General Manager cc: Stan McN , City of Spokane Valley ty of Spokane Valley Janet . Turpen, Corncast- 1 Comcast at1e Crnnmunicarians, Inc. 1717 E. Buckeye A x, Spo*nsle, WA 99207 Draft # 6 with edits highlighted * * * ** Employment Agreement for City Manager This Agreement is entered into on this fifteenth (15) day of April, 2003, between the City Council of Spokane Valley, Washington, hereafter "Employer ", and David R. Mercier, hereafter "Employee ", whose date -of -hire shall be this date. 1. RECITALS: As an integral part of this Agreement, the parties acknowledge and agree that: Whereas, Employer wishes to employ Employee as City Manager of Spokane Valley and provide certain benefits to him and to establish employment and working conditions of said Employee during his tenure as City Manager; and Whereas, Employer desires to establish an atmosphere which makes possible the Employee's full productivity and at the same time ensures the Employee's morale, health and peace of mind with respect to future security by establishing a clear mutual understanding as to pay and fringe benefits and providing a just and proper means for terminating the services of the Employee if that action becomes necessary or desirable; and Whereas, Employee is willing to accept employment as City Manager of Spokane Valley on the following terms and conditions; NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: 2. EMPLOYMENT AND DUTIES Employer hereby employs Employee, and Employee accepts such employment as City Manager of Spokane Valley to perform the functions and duties specified by law and such other legally permissible and proper duties and functions, as Employer shall from time to time assign. 3. TERM AND RENEWAL A. The within Agreement of employment is an agreement for an indefinite term of employment, subject; however to the City Manager's Employment Agreement between the City of Spokane Valley and David Mercier Page 1 of 10 limitations, notices, requirements, payments, and matters hereinafter set forth. B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employer to terminate the services of Employee at any time, subject to the provisions set forth in paragraphs 16 and 17 of this Agreement and those contained in applicable state law. C. Nothing in this Agreement shalt prevent, limit or otherwise interfere with the right of Employee to resign his position with Employer at any time, subject to a thirty (30) day notice and the provisions of this Agreement. D. Employee shall report for work on May 1, 2003. 4. COMPENSATION AND BENEFITS A. Base Annual Salary. For services rendered by Employee pursuant to this Agreement, Employer shall pay Employee a base annual salary of One Hundred Fifteen Thousand ($115,000) Dollars effective May 1, 2003, payable in the manner customary with other City employees. Employer agrees that during the term of his employment Employee's salary will never be reduced below the abovementioned base annual salary. B. Social Security Replacement Account. Employer has elected to utilize the International City /County Management Association (ICMA) 401(a) Money Purchase Plan in lieu of participation in the Social Security Administration Program. Employer and Employee shall make their required payments of six point two (6.2) percent of Employee's base annual salary, with immediate vesting, into said replacement plan toward retirement benefits, as well as the required contributions at the federally determined percentage for Medicare Program participation. C. Insurance Coverage. The insurance coverage provided herein shall remain in full force and effect throughout the Employee's tenure. 1. Employer shall provide and pay 100 percent of the cost of health, life, and dental and vision insurance coverage for Employee and his spouse. The date of this agreement will constitute the date of hire of Employee and thus ensure that all City Manager's Employment Agreement between the City of Spokane valley and David Mercier Page 2 of 10 such coverage will be in effect on the date Employee reports to work. 2. Employer agrees to execute all necessary agreements provided by the International. City /County Management Association for Employee's participation, at his expense, in said organization's Retirement Health Savings Plan, in accordance with the voluntary opt -in regulations of a non - discriminatory plan. 3. The Employer shall also secure and pay 100 percent of the cost of disability insurance as provided in paragraph 16. 4. In addition to the basic life insurance benefit accorded all employees, Employer agrees to pay .the required premiums on term life insurance policies equal in amount to two (2) times the annual gross salary of Employee, with the beneficiary named by Employee to receive one -half of any benefits paid, Employer the other one -half. Said Employer benefits may be used for any purpose Employer desires or to defray managerial recruitment and other costs associated with the demise of Employee. D. Annual Performance Evaluation and Salary Adjustments. The Employer agrees to increase the base salary and /or benefits of Employee at the same time as similar consideration is given other employees generally, compatible with the Employee's performance and no lower than in the manner and amount as customary with other City employees. The initial six (6) month and subsequent annual facilitated reviews shall be subject to the following terms: 1. With the assistance of qualified facilitator acceptable to Employer and Employee, Employer shall review and evaluate the performance of the Employee after six (6) months of employment and at least once annually in advance of the adoption of the annual operating budget. Said review and evaluation shall be in accordance with specific criteria developed jointly by Employer and Employee. Further, the Mayor shall provide the Employee with a written summary of the findings of the Employer and provide adequate opportunity for the Employee to discuss.his evaluation with the Employer. 2. Annually, the Employer and Employee shall define such goals and performance objectives which they determine necessary for the proper operation of the City and in the attainment of the City Manager's Employment Agreement between the City of Spokane Valley and David Mercier Pate 3 of 10 Employer's policy objectives and shall further establish a relative priority among those various goals and objectives, said goals and objectives to be reduced to writing. They shall generally be attainable within the time limitations as specified and the annual operating and capital budgets and appropriations provided. 3. In effecting the provisions of this section, the Employer and Employee mutually agree to abide by the provisions of applicable law. 5. RETIREMENT A. In lieu of State Retirement contributions, Employer shall contribute twenty-one (21%) percent of base annual salary into the International City /County Management Association Retirement Corporation 401A Plan, with immediate vesting. B. Employer agrees to execute all necessary agreements provided by the International City /County Management Association Retirement Corporation (ICMA -RC) for Employee's continued participation in said ICMA -RC 401A and 457 plans, and Employer shall contribute an amount equal to eight point seven (8.7) percent of Employee's base annual salary to such 457 Plan, with immediate vesting. Employer further agrees to transfer ownership of ICMA -RC retirement holdings to succeeding employers at the Employee's request following Employee's cessation of employment. 6. VACATION AND SICK LEAVE A. The year 2003 will be a transition year for the Employer and Employee. As an inducement for Employee to become City Manager, upon the execution date of this Agreement, Employee shall be credited with fifteen (15) days of vacation leave and five (5) days of sick leave. The aforementioned credits are considered earned as of the aforementioned date of execution. For the remainder of 2003, vacation will accrue at the rate of point seven five (.75) days per month and sick leave at the rate of one (1) day per month. Furthermore, Employee is willing to perform work on Employer's behalf prior to his report -to -work date and, in lieu of per diem payment, shall earn one (1) day of vacation credit for each day such work is performed. B. In recognition of his lengthy career in public management, beginning January 1, 2004 Employee shall accrue and have City Manager's Employment Agreement between the City of Spokane Valley and David Mercier Page 4 of I0 credited to his personal account twenty -five (25) days of vacation leave annually, cumulative to sixty (60) days and twelve (12) days of sick leave annually, cumulative to one hundred twenty (120) days. Employee shall be paid for all unused portions of vacation accrual and half of unused sick leave accrual at cessation of employment. 7. BEREAVEMENT LEAVE Employer shall provide bereavement leave for Employee up to a maximum of five (5) days leave, non - cumulative and without salary or other benefit deduction when there is a death within the Employee's immediate family, as defined by the applicable personnel resolution enacted by Employer. 8. PROFESSIONAL DEVELOPMENT AND MEMBERSHIP DUES A. Employer hereby agrees to budget and pay for expenses of Employee for professional dues, subscriptions and official travel, meetings, and occasions adequate to continue the professional development of Employee and to adequately pursue necessary and other functions for Employer, including but not limited to the Annual Conference of the International City /County Management Association, the Washington City /County Management Association, as provided for in the budget, and other such national, regional, state and local governmental groups and committees thereof which Employee serves as a member and for the good of the Employer. B. Employer agrees to budget and pay for the travel and subsistence expenses of Employee for short courses, institutes and seminars that are necessary for his professional development and for the good of the Employer. C. Employer is interested in Employee's participation in the International City /County Management Association's international Programs, or facsimile thereof, as recognized professional development activity and for the good of the Employer. After. Employee's initial year of employment, Employer will make every effort to provide Employee reasonable paid administrative leave to represent Employer in such endeavors. However, the Employer will not be liable for any travel or subsistence expenses of Employee related to this activity. City Manager's Employment Agreement between the City of Spokane Valley and David Mercier Page 5 of 10 9. CIVIC INVOLVEMNT: MEMBERSHIP DUES AND GENERAL EXPENSES A. Employer recognizes the desirability of representation in and before local and regional civic and other organizations, and Employee is authorized to become a member of such civic clubs or organizations he deems necessary or desirable in order to maintain awareness of community attitudes and ideas and Employer shall pay all expenses for membership and participation in related activities. Employee shall report to the Employer on each membership that he has taken out at Employer's expense. B. Employer recognizes that certain expenses of a non - personal and generally job - affiliated nature are incurred by Employee, and hereby agrees to reimburse or to pay said general expenses and the finance director is hereby authorized to disburse such moneys upon receipt of duly executed expense or petty cash vouchers, receipts, statements or personal affidavits. 10. BONDING Employer shall bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance. 11. TRANSPORTATION FOR CITY BUSINESS Employee's duties require that he have ready access to a city vehicle. Whenever practical, Employee will utilize a city vehicle for transportation within and outside of the Employer's jurisdiction. Should Employee be required to use his personal vehicle as alternate transportation for city purposes, Employer shall reimburse Employee at the maximum rate per mile provided in accordance with Internal Revenue Service regulations then in effect. 12. HOURS OF WORK It is recognized that Employee must devote a great deal of time outside the normal office hours to business of the Employer and to that end Employee, will be allowed to take compensatory time off as he shall deem appropriate during said normal office hours. Employee will rely upon an informal arrangement with the Mayor when utilizing compensatory time in increments in excess of one (1) day at a time. City Manager's Employment Agreement between the City of Spokane Valley and David ,Mercier Page 6 of 10 13. OUTSIDE ACTIVITIES Employer acknowledges that Employee is entitled to perform periodic teaching, writing, consulting, lecturing or other non - Employer- connected business on Employee's time off. 14. INDEMNIFICATION Notwithstanding the existence and applicability of liability protection provided under state law and local ordinance, Employer expressly agrees as part of this agreement and as a condition of Employee's employment that it shall defend, save harmless and indemnify Employee and his marital community against any tort, professional or personal liability claim or demand of any kind or nature and any and all other legal action, whether groundless or otherwise, arising directly or indirectly out of an alleged act or omission occurring in the performance of Employee's duties. Employer will litigate, compromise or settle any such claim or suit and pay the amount of any settlement or judgment rendered thereon. Employer, or its insurance company, will provide legal representation for Employee, suitable to Employee, for any and all claims, proceedings or lawsuits, whether groundless or otherwise, directly or indirectly related to or arising out of Employee's affiliation with Employer. This indemnification and hold harmless shall continue after Employee's cessation of employment but only insofar as it relates back to claims, demands, suits, judgments and professional, personal and community liability arising either directly or indirectly out of his employment. 15. NO REDUCTION OF BENEFITS Employer shall not, at any time during the term of the Employee's tenure in office reduce the salary, compensation, or other financial benefits of Employee, including office arrangements, except to the same degree of such a reduction across - the -board for all employees of the Employer. 16. TERMINATION AND SEVERANCE PAY A. In the event employee is terminated for just cause or for conviction of a felony crime, Employer shall have no obligation to pay the aggregate severance sum designated in Section 16 herein. In the event the Employee is terminated or requested by the Employer to resign for the convenience of the City or City Manager's Employment Agreement between the City of Spokane Valley and David Mercier Page 7 of 10 Spokane Valley voters elect to disincorporate, then Employer shall provide severance compensation in the amount of twelve (12) months of aggregate salary, benefits, and deferred compensation, based upon the salary being earned at the date of termination, and the Employer shall extend and pay for Employee's health coverage benefits for one (1) year. Said severance compensation shall be paid in a lump sum, monthly or in quarterly installments, at the Employee's election. When the Employee voluntarily or involuntarily separates from service, the Employer shall be authorized to perform any deductions required by law, and Employer shall additionally compensate Employee fifty (5U) percentof his earned sick leave and for all of his earned vacation and other accrued benefits to date. Any termination action taken by the Employer shall be subject to the notice period required by state law (RCW 35A.13.130 and RCW 35A.13.140, or successor statutes). Additionally, the Employer and Employee may, by mutual consent, arrange for a time certain effective date of such termination, subject to the aforementioned notice period required by state law. B. In the event Employer at any time reduces the salary or other financial benefits of Employee in a greater percentage than an applicable across - the -board reduction for all employees of Employer, or in the event Employer refuses, following written notice, to comply with any other provisions benefiting Employee herein, or the Employee resigns following a suggestion, whether formal or informal, by a majority of the City Council that he resign, then in that event Employee may, at his option, be deemed to be "terminated" at the date of such reduction or such refusal to comply with the meaning and context of the herein pay provision, subject to the aforementioned notice period required by state law. 17. DISABILITY A. If Employee is permanently disabled or is otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity or health for a period of four (4) successive weeks beyond any accrued sick leave, Employer shall have the option to terminate this Agreement. However, Employee will be compensated for any accrued sick leave, vacation, holidays and other accrued benefits. B. Employer does hereby agree that it will purchase an insurance policy which pays a minimum of sixty (60) per cent of City Manager's Employment Agreement between the City of Spokane Valley and David Mercier Page8of10 Employee's salary, with a maximum ninety (90) day elimination period, should Employee become disabled or otherwise unable to perform his duties because of sickness, accident, injury, mental incapacitation or health. C. Employee agrees to undergo a complete annual physical examination by a qualified physician selected by Employee; Employer shall pay the cost of the examination if the expense of such examinations are not covered as a direct benefit under the Employer provided medical plan chosen by Employee. 18. RELOCATION A. Employee shall receive a lump sum of Twelve Thousand Dollars ($12,000) upon reporting for work for all expenses related to relocating Employee, his family and physical property from Vancouver, WA to the Spokane Valley area. Responsibility for payment of any applicable taxes on this sum shall be the responsibility of the Employee. 19. RESIDENCY Employer specifically releases Employee from any obligation to live within the City limits of Spokane Valley. Employer and Employee agree that Employee may live anywhere within Spokane County. Employer acknowledges that Employee will be in an indefinite transition period until such time as his spouse joins him in residence in Spokane County. 20. OTHER TERMS AND CONDITIONS OF EMPLOYMENT A. Employer, in consultation with the Employee, shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to the performance of Employee, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this agreement, the municipal code or any other law. B. All provisions of the municipal code, and regulations and rules of the Employer relating to vacation and sick leave, retirement and pension system contributions, holidays, and other benefits and working conditions as they now exist or hereafter may be amended, also shall apply to Employee as they would to other employees of Employer, in addition to said benefits City Manager's Employment Agreement between the City of Spokane Valley and David Mercier Paee 9 of I 0 enumerated specifically for the benefit of Employee except as herein provided. 21. GENERAL PROVISIONS This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Employee, as per Federal and State law. If any provision or portion thereof contained in this Agreement is held to be unconstitutional, invalid or unenforceable, the remainder of this Agreement or portion thereof shall be deemed severable, shall not be affected, and shall retain in full force and effect. IN WITNESS WHEREOF, the parties hereto have hereunder affixed their signatures as of the date and year first above written. ATTEST: name and title ATTEST: : Date: , 2003 name and title David R. Mercier Michael DeVieming, Mayor (at the direction of the Spokane valley City Council) City Manager's Employment Agreement between the City of Spokane Valley and David Mercier Page 10 of 10 Proposed "Governance. Coordination Manual" 4/10/2003 Spokane VaiIcy S x5" kan .„ Governance Coordination Manual Resolution No. A Comprehensive Collection of Meeting Rules, Coordination Procedures, Administrative Public Hearing Procedures, and Applicable References from the Revised Code of Washington Adopted April , 2003 Proposed "Governance Coordination Manual" 4/10/2003 To the Spokane Valley City Council r \The citizen resident voters of Spokane Valley voted to incorporate as the CITY OF SPOKANE VALLEY under the Council/Manager form of government effective midnight March 31, 2003. The Newly elected Spokane Valley Interim City Council adopted initial Rules of Procedure shortly after being officially seated. Participating in the legislative process has become more difficult in modern times as government becomes more and more complex. It is often difficult for citizens to understand how to participate in their governance. Some standards of procedures and proven practices which can help guide a City Council and citizens through the representative government functions do exist, but are often scattered through many resources and references. This Resolution, and it's attached exhibits, represent a second generation "Governance Coordination Procedures Manual" for the City of Spokane Valley. It is a comprehensive collection of meeting rules, coordinating procedures, administrative references, committee guidelines and public hearing procedures. Revised Code of Washington sections for Council/Manager government, Council policies guiding public participation and several related appendices are also included. This manual can be a valuable resource for the City Council, City Administration and Spokane Valley citizens as we continue to work together for the most effective and efficient local government possible. These rules are not to be construed to invalidate any action of the Council which is otherwise in compliance with applicable law. It is our recommendation that every member of the City Council and Administration be familiar with the contents of this manual and keep it close at hand. Respectfully submitted: Mike Devleming Mayor Dick Denenny Mike Flanigan Stan McNutt Councilmember Councilmember Dep. City Mgr. ii Proposed "Governance Coordination Manual" 4/10/2003 RESOLUTION NO. A RESOLUTION OF THE CITY OF SPOKANE VALLEY, WASHINGTON, SETTING RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS, PUBLIC HEARINGS, LEGISLATIVE PROCESS AND PUBLIC COMMENTS OR COMPLAINTS WHEREAS, the City Council desires that all Council meetings be open and responsive to the public; and WHEREAS, such meetings should be carried out with efficiency and uniformity in themanner of Council and public participation; and WHEREAS, written rules of procedures hest assure an atmosphere conducive to said efficiency and uniformity and that no member of the Council or public need be embarrassed in the exercise of his/her right of free expression, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SPOKANE VALLEY DOES RESOLVE AS FOLLOWS: SECTION 1. There is hereby adopted by reference, CITY of SPOIL4NE VALLEY GOVERNANCE COORDINATION MANUAL dated , 2003, and attached hereto as Exhibit "A ". ADOPTED by the City Council of the City of Spoksne Valley,Washington at the regular meeting of the City Council on the , day of March 2003 Attest: Approved as to form Mayor City Clerk City Attorney Proposed "Governance Coordination Manual" 4111/2003 Exhibit A contents TABLE OF CONTENTS ARTICLE 1 - COUNCIL MEETINGS 1 1.1.1 Council Meetings - Time and Location 1 1.1.2 Council Meetings - Open to the Public 1 1.2 Election of Officers 1 1.3 Presidine Officer 2 1.4 Quorum 2 1.5 Attendance, Excused Absences 2 1.6 Special Council Meetings 2 1.7 Council Material 3 1.8 Council Packets 3 1.9 Council Meeting Agenda / Consent Agenda 3 1.10 Study Sessions and Workshops 4 1.11 Telephone Tree 5 1.12 "Three Touch Principle" 5 1.13 City Manager 5 1.14 City Clerk - Minutes - Public Information Access 6 1.15 City Staff - Attendance at meetings 6 ARTICLE 2 - DUTIES AND PRIVILEGES OF MEMBERS 6 2.1 Forms of Address 6 2.2 Seating Arrangement 6 2.3 Dissents and Protests 7 2.4 Filling Council Vacancies 7 ARTICLE 3 - COUNCIL PROCEDURES 7 3.1 Rules of Order 7 3.2 Motions 7 3.3 Order of Business 8 3.4 Adjournment Due to Emergency or Disruption 10 3.5 Permission Required to Address the Council 10 3.6 Voting and Tele/video conferencing 10 3.7 Enacted Ordinances, R.esolutions and Motions 12 3.8 Ordinances 12 3.9 Resolutions 13 3.10 Reconsideration 14 3.11 Legislative Process, Preparation, Introduction and Flow of Ordinances, Resolutions and Motions 14 3.12 Complaints and Suggestions to Council 14 3.13 Photographs, Motion Pictures, Video Tape -- Permission Required for Artificial Illumination 14 3.14 Audio Recordings of Meetings 14 iv Proposed "CoVcrnance Coordination Manual" 4/11/2003 TABLE OF CONTENTS, Continued Sfx' cane' al ARTICLE 4 - COM MITTEES, BOARDS & COMMISSIONS 15 4.1 Committees 15 4.2 Council Relations with boards, Commissions and Council Citizen Advisory Bodies 16 ARTICLE 5 - RELATIONS WITH CITY MANAGER & ADMINISTRATION 16 5.1 Role of the City Manager 16 5.2 Administrative Interference by Councilmembers 16 5.2.1 Informal Communications Encouraged 17 5.3 Administrative Complaints Made Directly to Individual Councilmembers 17 5.4 Administrative Complaints — `Best Practice" 17 ARTICLE 6 - PUBLIC BEARING PROCEDURES 18 6.1 Appearance of Fairness Doctrine 18 6.2 Actions for a Public Hearing 20 ARTICLE 7 — USE OF RULES ' 7.1 Purpose ' 7.2 Use 27 7.3 Public Use or Reliance Not Intended 27 Exhibits and atac Exhibit A -1 Telephone Tree Memo 28 Exhibit A -2 Telephone Tree for Council / Manager Chart 29 Exhibit A -3 Parliamentary Procedure at a Glance 30 Exhibit A - 4 Legislative Process Flow Chart 31 Exhibit A -5 Com Structure and Rules 32 Exhibit A -6(1) Task ForcefTown Hall Meetings General Model 35 Exhibit A -6(2) Multi- Agency Coordination Task Force. Model 36 Exhibit A -7 Citizen's Task Force General Model Chart 37 Exhibit A -8 Revised Code of Washington, 35A.13, Cou ncilfManager Plan 38 Exhibit A -9 General Policy Resolution of Core Beliefs 47 v Proposed "Governance Coordination Manual" 4/10/2003 Exhibit A — City Council Rules of Procedure ARTICLE. T - COUNCIL MEETINGS 1.1.1 Council Meeting - Time and Location. All regular meetings of the City Council shall be held at the times and locations specified by applicable ordinances and resolutions of the Council. 1.1.2 Council Meetings - Open to the Public. All meetings of the City Council and of committees thereof shall be open to the public, except as provided for in RCW 42.30. 110 or RCW 42.30.140. 1.2 Election of Officers. Procedures for electing officers are as follows: (a) Biennially, at the first meeting of the new Council, the members thereof shall choose a presiding officer from their number who shall have the title of Mayor. In addition to the powers conferred upon him/her as Mayor, he/she shall continue to have all the rights, privileges and immunities of a member of the Council. If a permanent vacancy occurs in the office of Mayor, the members of the Council at their next regular meeting shall select a Mayor from their number for the unexpired term. Following the election of the Mayor, there shall be an election for a Deputy Mayor. The term of the Deputy Mayor shall run concurrently with that of the Mayor. (RCW 35A.13.030) (b) The election for Mayor shall be conducted by the City Clerk. The City Clerk shall call for nomination. Each member of the City Council shall be permitted to nominate one (1) person, and nomination shall not require a second. A nominee who wishes to decline the nomination shall so state at this time. Nominations are then closed. The election for DeputyMayor shall be conducted by the Mayor elect, and nominations shall be made in the manner previously described for the election of the Mayor. (c) poliane Except when there is only one (1) nominee, election shall be by written ballot. Each ballot shall contain the name of the Council member who cast it. The City Clerk shall publicly announce the results of the election. Thereafter, the City Clerk shall record the individual votes by council members in the minutes of the meeting. (d) In the event the Council is unable to agree on a Mayor by majority vote of members present, the Office of Mayor shall be temporarily filled by an Acting Mayor. Ties shall be resolved in a contest by chance. The office of Acting Mayor shall be filled by the Council member who just previously served as Deputy Mayor, or if such person is not a member of the Council, the Council member with the next highest seniority. The Acting Mayor and Acting Deputy Proposed "Governance Coordination Manual" 4/10/2003 b. Mayor shall continue in office and exercise such authority as is described in RCW 35A.13 until the members of the Council agree on a Mayor, at which time the role of Acting Mayor and Acting DeputyMayor shall cease and terminate. 1..3 Presiding Officer. The Mayor shall preside at meetings of the Council and be recognized as the head of the City for all ceremonial purposes. The Mayor shall have no regular administrative or executive duties. In case of the Mayor's absence or temporary disability, the. DeputyMayor shall act as Mayor during the continuance of the absence. In case of the absence or temporary inability of the Mayor and Deputy Mayor, an acting Mayor Pro Tempore selected by members of the Council shall act as Mayor during the continuance of the absences. The Mayor, Deputy Mayor (in the Mayor's absence) or Mayor Pro Tem are referred to as "Presiding Officer" from time-to-time in these Rules of Procedure. 1.4 Quorum. At all meetings of the Council, a majority of the Council members who hold office, shall constitute a quorum for the transaction of business. A lesser number may adjourn from time -to -time, provided that written notice of said adjourniiment be posted on the exterior Council Chamber doors per RCW 42.30.090. Council meetings adjourned under the previous provision shall be considered regular meetings for all purposes. (RCW 35A.13.170, 35A.12.120) 1.5 Attendance, Excused Absences. RCW 35A.12.060 provides that a Council member shall forfeit his/her office by failing to attend three consecutive regular meetings of the Council without being excused by the Council. Members of the Council may be so excused by complying with this section. The member shall contact the Presiding Officer, City Clerk, or City Manager prior to the meeting and state the reason for his/her inability to attend the meeting. If the member is unable to contact the. Presiding Officer, the member shall contact the City Manager or City Clerk, who shall convey the message to the Presiding Officer. Following roll call, the Presiding Officer shall inform the Council of the nieniber's absence, state the reason for such absence, and inquire if there is a motion to excuse the member. This motion shall be nondebatable. Upon passage of such motion by a majority of members present, the absent member shall be considered excused and the City Clerk will make an appropriate notation in the minutes. 1..6 Special Council Meetings. Procedures for setting a special meeting are as follows: (a) A special meeting may be called by the Mayor or any three (3) members of the Council. (RCW 35A.13.170, 35A.12.110) (b) Notice of the special meeting shall be prepared in writing by the City Clerk. The notice shall contain the following information about the meeting: time, place, and business to be transacted. The notice form shall be approved by the City Attorney. (c) The notice shall be delivered by regular or electronic mail or personally to the residence of each Council member, the City Manager, and the business office of Proposed "Governance Coordination Manual" 4/10/2003 each local newspaper, radio and television station which has on file a written request for notice of special meetings. The notice must be delivered at least twenty -four (24) hours prior to the meeting. (d) The notices provided in this section may be dispensed within the circumstances provided by RCW 42.30.080, that is: (1) As to any member who, at or prior to the time the meeting convenes, files with the City Clerk a written waiver of notice, (2) As to any member who was actually present at the meeting at the time it convenes, and (3) In the event a special meeting is called to deal with an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, when time requirements of such notice would make notice impractical and increase the likelihood of such injury or damage; or as otherwise provided by ]aw. 1.7 Council Material. Council members and affected staff should read the agenda material and ask clarification questions prior to the Council meeting, when possible. 1.8 Council Packets. Council members shall personally pick up their agenda packets from the individual mailboxes, provided by the City Clerk, unless otherwise arranged by the member or further directed by Council. 1.9 Council Meeting Agenda / Consent Agenda. The City Clerk, under the direction of the City Manager in consultation with the Presiding Officer, shall arrange a list of proposed matters according to the order of business and prepare an agenda for the Council. After the proposed agenda has been reviewed and approved by the Mayor, The Presiding Officer shall have the option of deleting any item from such agenda until the next regular Council meeting when the full council shall vote on whether to introduce the item on the agenda or for a subsequent Council meeting. A copy of the agenda and supporting materials shall be prepared for Council members, the City Manager, and the media who have filed a notification request, on or before close of business on a Friday preceeding a Tuesday regular Council meeting, or at the close of business at least 3 days preceeding a special Council meeting. Any revised agenda therafter distributed shall contain the date, time and author of the revision. Distribution of the agenda to Council members shall be as directed by Council and may be by mail boxes in City Hall, Fax, E -mail or personal delivery when requested. Requests for presentations to be scheduled on the formal agenda imply that the presentation is the official business of the City. Playing of video tapes shall be pre- screened by the Presiding Officer or designee who shall rule on the appropriateness of the video tape. The Presiding Officer, three (3) Council members, a majority of the Council members present, or the City Manager may introduce a new item to the agenda at a meeting. 3 Proposed "Governance Coordination Manual" 4/10/2003 (a) The City Manager, in consultation with the Presiding Officer, shall place matters on the consent agenda which: (1) have been previously discussed by the Council; or (2) based on the information delivered to members of the Council by administration can be. reviewed by a Council member without further explanation; or (3) are so routine, technical or "housekeeping" in nature that passage without discussion is likely. (b) SgClaflO The City Clerk shall read the consent agenda actions, including the titles of any ordinances or resolutions contained therein. (c) The proper Council motion on the consent agenda is as follows: "I move adoption of the consent agenda ". This motion shall be non - debatable and will have the effect of moving to adopt all items on the Consent Agenda. Since adoption of any item on the consent agenda implies unanimous consent, any member of the Council shall have the right to remove any item from the consent agenda. Therefore, prior to the vote on the motion to adopt the consent agenda, the Presiding Officer shall inquire if any Council member wishes an item to be withdrawn from the consent agenda. If any matter is withdrawn, the Presiding Officer shall place the item at an appropriate place on the agenda for the current or a future meeting. 1.10 Study Sessions and Workshops. Regular or Special Council meetings, or portions thereof, may be designated as Study Sessions by the Presiding Officer. Study Sessions need have no formal agenda, except when required for special meetings under RCW 42.30.080, and may be conducted informally so long as such informality is not in conflict with these rules. The purpose of Study Session discussions is to allow Council members to be made aware of impending business and allow informal discussion of issues that might be acted on at a future meeting. The purpose of Workshops is to allow Council members to do concentrated preliminary work with administration on single subjects but time consuming, complex matters (i.e., budget, complex legislation or reports, etc.). Workshops and Study Sessions shall be in a less formal setting, but shall not discourage public observation or participation in the sane manner as a regular Council meeting. The City Clerk, under the direction of the City Manager, shall arrange a Council study session or workshop worksheet for the meeting. The worksheet shall, for each item, contain the discussion subject, the discussion leader, the activity and the discussion goal. After the proposed worksheet has been approved by the Presiding Officer, a copy shall be prepared for Council members, the City Manager, and the press, on or before 4:30 p.m., two (2) days before the Council study session or workshop. During the Council study session or workshop, the discussion leader should: (a) Introduce the subject and give background information; (b) Identify the discussion goal; (c) Act as facilitator to keep the discussion focused toward the goal. 4 Proposed "Governance Coordination Manual" 4/10/2003 (d) Alert the Presiding Officer when it is appropriate to call for a consensus motion or official direction of the Council. The Presiding Officer retains the option of assuming the function of the discussion leader at any time in order to keep the discussion properly focused. Telephone Tree. Occasionally there are very important or emergency happenings in the community where members of the Council should receive briefings as quickly as possible. A City Council telephone tree system has been adopted by Council motion and is attached as Exhibit A -1 & A -2. 1.1 "Three Touch Principle ". Decision makers and citizens at all levels of the City should have adequate time to thoughtfully consider the issues prior to final decisions. It is the intent of the Council that the Council and Administration shall abide by, the "Three touch principle "whenever possible. The following procedural guidelines are designed to avoid "surprises" to the City Council, Citizens and Administrative personel. • Any request or proposal for adopting or changing public policy, Ordinances, Resolutions or City Council Directives which will require a decision of the City Council, or Administration should "touch" (oral, written or any combination thereof) the Decision makers three separate times. Quasi-judicial matters and any subject discussed in executive sessions are excluded from application of the "Three Touch Principle." • It is recognized that the hands of decision makers should not be tied unnecessarily. Unexpected circumstances may arise (especially during new city incorporation efforts) wherein observance of the "Three Touch Principle" is impracticle. However, when unusual circumstances arise which justify a "first discussion" decision, the persons requesting the expedited decision should also explain the timing circumstances. This Principle excludes staff reports and other general communications not requiring a Council decision. 1.1.3 City Manager. The City Manager, as the chief executive officer and head of the administrative branch of city government, or his/her designee, shall attend all meetings of the City Council, unless excused by the Presiding Officer or Council. The City Manager shall be responsible to the Council for the proper administration of all affairs of the City. The City Manager shall recommend for adoption by the Council such measures as he/she may deem necessary or expedient; prepare and submit to the Council such reports as may be required by the body or as the City Manager deems it advisable to submit; keep the Council fully advised as to the business of the City; and shall take part in the Council's discussion on all matters concerning the welfare of the City. In the event that the City Manager is unable to attend a Council meeting, the City Manager shall appoint a key staff member to attend the meeting as the representative of City administration. RCW 35A.13.080. 5 Proposed "Governance Coordination Manual" 4/10t2003 . 1.14 City Clerk - Minutes - Public Information Access. The City Clerk shall be ex- officio Clerk -of- the - Council and shall keep minutes as required by law, and shall perform such other duties i.n the meeting as may be required by the Council, Presiding Officer, or City Manager. In the absence of the City Clerk, the City Clerk shall appoint a replacement to act as Clerk -of- the - Council. The Clerk -of -the- Council shall keep minutes which identify the general discussion of the issue and complete detail of the official action or consensus reached, i.f any. The City Clerk shall tape record the proceedings of all public hearings, regular meetings, and of all land use matters and quasi-judicial matters, and shall keep and make available an agenda index to the contents of each tape recording, which will facilitate location of the recorded proceedings for any item of business so recorded. Access to the tape recordings shall be made reasonably available to any party who so requests, according to City public information procedures. (See Sec. 3.14.) 1.15 City staff — Attendance at meetings. Attendance at meetings by City Staff shall be at the pleasure of the City Manager. It is the intent of the Council that the manager schedule adequate administrative support for the business at hand but also protect the productive capability of Department Heads. When sound system or other monitoring capabilities exist, the Manager may allow personnel to utilize productive time in their offices or other areas while waiting for the specific item of business for which their appearance before the Council is necessary. End of Article 1- Council Meetings ARTICLE 2 - DUTIES AND PRIVILEGES OF MEMBERS 2.1 Respect and Decorum: It is the duty of the Mayer and Council members to maintain dignity and respect for their offices, City staff and the public. While the Council is in session, the Council members shall preserve order and decorum and a member shall neither, by conversation or otherwise delay or interupt the proceedings of the Council, nor disrupt or disparage any member while speaking. Council members and the public shall obey the orders of the Chair. Any person making disruptive, disparaging or impertinent remarks or unreasonably disturbing the business of the Council, either while addressing the Council or attending it's proceedings, shall be asked to leave, or be removed from the meeting. Continued disruptions may result in a recess or adjournment as set forth in section 3.4 of this resolution. 2.1A Forms of Address. The Mayor shall be addressed as "Mayor (surname)" or "Your Honor ". The Deputy Mayor shall be addressed as "Deputy Mayor (surname) ". Members of the Council shall be addressed as "Council member (surname) ". 2.2 Seating Arrangement. Council members shall occupy the respective seats in the Council Chamber assigned to them by the Mayor. 6 Proposed "Governance Coordination Manual" 4/10/2003 2.3 Dissents and Protests. Any Council member shall have the right to express dissent from or protest, verbally or in writing, against any motion, ordinance or resolution of the Council and have the reason therefore entered or retained in the minutes. 2.4 Filling Council Vacancies. If a vacancy occurs on the City Council, the Council will follow the procedures outlined in RCW 35A.13.020. In order to fill the vacancy with the most qualified person available until an election is held, the Council will publish a notice of the vacancy, the procedure, and distribute the application form for applying. The Council will draw up an application which contains relevant information to answer set questions posed by the Council. The application forms will be used in conjunction with an interview of each candidate to aid the Council's selection of the new Council member. .End of Article 2 - Duties and Privileges of Members ARTICLE 3 - COUNCIL MEETING PROCEDURES 3.1 Rules of Order. Rules of order not specified by statute, ordinance or resolution shall be governed by the chart of the most common "Rules of Order" questions. Attached as Exhibit A -3. (a) Out of Order Requests. 3.2 Motions and Discussion. (a) Al] items of business placed before the Council that require the expenditure of Council and/or administration resources shall be in the form of an affirmative motion. Affirmative motions are preferred to prevent "approval by default" of a failed negative motion. (b) 7 Occasionally a member of the public may wish to speak on an agenda item but cannot remain until the item is reached on the agenda. During Open Comments From the Public, such person may request permission to speak by explaining the circumstances. The Presiding Officer in his/her sole discretion shall rule on allowing or disallowing the out of order request. Agenda items scheduled as New or Old Business shall require a motion by a Council member before discussion unless the Council shall suspend the requirement by majority vote. Upon failure of either a prior motion or rule suspension, the agenda item shall be passed over and may not be reintroduced until the next regular meeting. (c) When possible, Council members should direct questions primarily to the City Manager. Proposed "Governance Coordination Manual" 4 /10/2003 Presiding Officer's report. 3.3 Order of Business. The business of all regular meetings of the Council shall be transacted as follows: provided, however, that the Presiding Officer may, during a Council meeting, rearrange items on the agenda to conduct the business before the Council more expeditiously. (g) 4.0 (a) Call to order by the Presiding Officer. (b) Pledge of Allegiance (c) Invocation (d) Roll Call (see Section 1.5 for procedure to excuse an absence). (e) Introductions and Correspondence not previously received by the Council. (f) Committee, board and liaison summary reports. Extended reports shall be placed after New Business or submitted in writing. (h) City Manager's administrative summary report. Extended reports shall be placed after New Business or submitted in writing. (i) Comments from the public on subjects not on the agenda - li.mit 3 minutes each, unless modified by the Presiding Officer. Note: the City Council desires to allow a maximum opportunity for public comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the Presiding Officer, in the Presiding Officer's sole discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. 1. Subjects not on the current agenda. The Presiding Officer may invoke a sign -in procedure For speakers. Any member of the public may request time to address the Council after first stating their name, address, and the subject of their comments, The Presiding Officer may then allow the comments subject to such time limitations as the Presiding Officer deems necessary. Following such comments, the Presiding Officer may place the matter on the agenda or a future agenda, or refer the matter to administration or a Council committee for investigation and report. 2. Subjects on the current agenda. Any member of the public who wishes to address the Council on an item on the current agenda shall make such request to the Presiding Officer at the time when comments from the public are requested during the agenda item discussion. The Council may 8 Proposed "Governance Coordination Manual" 4/10/2003 (p) hear such comments before or after initial Council discussion As an option, the Presiding Officer may invoke a sign in procedure. The City Attorney shall rule on the appropriateness of public comments as the agenda item is reached and shall rule on a specific individual or group time limit for public comment. The Presiding Officer may change the order of speakers so that comment is heard in the most logical groupings. 3. Comments shall be made from the microphone, first giving name address and subject. No comments shall be made from any other location, and anyone making "out of order" comments shall be subject to removal from the meeting. 4. There will be no demonstrations during or at the conclusion of anyone's presentation. Any disruptive behavior, as determined by the Presiding Officer, shall be cause for removal from the meeting room. 5. These rules are intended to promote an orderly system of holding a public meeting, to give every person an opportunity to be heard and to ensure that no individuals are embarrassed by exercising their right of free speech. 6. Any ruling by the Presiding Officer relative to the subsections 1 and 2, above, may be overruled by a vote of a majority of members present. 7. Public comments received during the public comment period shall not be considered by the Council if they relate to any matter upon which a public hearing is required. Public Hearings (see Article 6 for procedural details). Consent Agenda (see Section 1.9 (a) for procedural details). (1) Old Business. (m) New Business. (n) Public Comments. (3minute time limit each) (o) Good of the Order Reports. (Extended reports or tracking of an administrative nature deferred under (E) and (6) above.) Executive Session (as required). Executive sessions may be held in accordance with the Open Meetings Act, RCW Chapter 42.30. The Council may hold an executive session during a regular or special meeting. .Before convening in executive session, the Chair shall publicly announce the purpose for excluding the public from the ineeting place and the time when the executive session shall 9 Proposed "Governance Coordination Manual" 4/10/2003 (q) be concluded. If the Council wishes to adjourn at the chose of a meetine from executive session, that fact ■vill be announced atom; with the estimated time for the executive session. The announced time limit for executive sessions may be extended by announcement of the Chair. Council members must keep confidential all oral and written information provided during executive sessions to protect the best interests of the City. Confidentiality also includes information provided to Council members outside of executive sessions when the information is considered exempt from disclosure under the Code of Ethics for Municipal Officers. Next meeting date announced by Presidi.ng Officer. , (r) Adjournment. No Council meeting should be permitted to continue beyond approximately 9:00 p.m., without approval of a majority of the Council members who are present and eligible to vote. A new time limit must be established before taking a Council vote to extend the meeting. In the event that a meeting has not been closed or continued by Council as herein specified, the items not acted on shall be deferred to the next regular Council meeting as old business, unless the Council, by a majority vote of members present, determines otherwise. 3.4 Adjournment Due to Emergency or Disruption. In the event of emergency, such as a fire, threatened violence, or inability to regain good order, the Mayor shall forthwith declare the meeting adjourned and the City Council shall immediately leave the meeting room. 3.5 Permission Required to Address the Council. Persons other than Council members and administration shall be permitted to address the Council upon recognition and /or introduction by the Presiding Officer or the chair of the appropriate Council committee. 3.6 Voting and Tele /video conferencing. The votes during all meetings of the Council shall be transacted as follows: (a) Unless otherwise provided for by statute, ordinance, or resolution, all votes shall be taken by voice, except that at the request of any Councilmember, a roll call vote shall be taken by the City Clerk. The order of the roll call vote shall be determined by the City Clerk. (b) in case of a tie vote on any proposal, the motion shall be considered lost. (c) Every member who was in the Council Chambers when the question was put, shall give his/her vote unless the Council, for special reasons, shall excuse the member by motion. if any Councilmember refuses to vote "aye" or "nay ", the rte- shall be counted as a "nay" vote. A vote to "abstain" shall be counted as a ['nay" vote. 10 Proposed "Governance Coordination Manual" 4/10,2003 (d) (e) The passage of any ordinance, grant or revocation of franchise. or revocation of franchise or license, any resolution for the payment of money, any approval of warrants, and any resolution for the removal of the City Manager shall require the affirmative vote of at least a majority of the who] e membership of the Council. The passage of any public emergency ordinance (an ordinance that takes effect immediately), expenditures for any calamity or violence of nature or riot or insurrection or war, and provisions for a lesser emergency, such as a budget amendment, shall require the affirmative vote of at least a majority phis one (1) of the whole membership of the Council. (RCW 35A.13.190) in the event calamitous conditions should prevent assembly of such majority thru death or injuries, the provisions of RCW 35A.13,035 may be invoked, The passage of any motion or resolution not subject to the provisions of Washington law, the Spokane Valley Municipal Code, or this Resolution as amended requiring a "super majority" for approval, shall require the affirmative vote of at least a majority of the membership of the Council who are present and eligible to vote. (g) 1. Tele /video conference participation by Councilinembdrs may be allowed provided technical availability and compatibility of electronic equipment shall enable the Councilmernber to hear the procedings, be heard by all present and participate in Council discussion_ (a) Requests to use tele/video conference participation for voting purposes shall be limited to extraordinary circumstances and must be ruled upon by the Council -of- the - Whole by specific motion before the Council main agenda begins. (b) In such case, adequate equipment must allow the tele /video conference participant to engage in Council discussion and be heard. Telephone/computer system charges are to be at the Councilmembers' own expense unless waived in the Council motion_ Adequate notice must be given to allow hookup in time for the main agenda_ 2. Requests to participate by tele /video conference in a 27 i7voling capacity shall be granted provided technical capability exists and adequate notice is given, and shall be at the Council member's own expense, unless waived in the Council motion. 3. No tele /Video conference participation for voting purposes shall be allowed for public hearings or any quasi- judicial proceedings. Video conferencing inay be permitted upon a majority vote of the Council present at the meeting site for such proceedings provided that all documents and exhibits are 11 Proposed "Governance Coordination Manual" 4/10/2003 3.7 Enacted Ordinances, Resolutions and Motions. (a) An enacted ordinance is a legislative act prescribing general rules of organization or conduct relating to the corporate affairs of the municipality. (b) (a) (b) clearly visible and legible to all participants and provided that a video and audio record of the videoconference is made and provided to the clerk. The cost of such videoconferenci.ng and record thereof shall be paid by the party requesting videoconferencing, unless waived by vote of the City Council. 4. Examples of extraordinary circumstances would be: emergencies or illness, accident, unforeseen urgent business, etc. Council action shall be taken by ordinance when required by law, or where prescribed conduct may be enforced by penalty. An enacted resolution is an administrative act which is a formal statement of policy concerning matters of special or temporary character. Council action shall be taken by resolution when required by law and in those instances where an expression of policy more formal than a motion is desired. (c) An enacted motion is a form of action taken by the Council to direct that a specific action be taken on behalf of the municipality. A motion, once approved and entered into the record, is the equivalent of a resolution in those instances where a resolution is not required by law, and where such motion is not in conflict with existing State or Federal statutes, City ordinances, resolutions or these rules. 3.8 Ordinances. The procedures for ordinances are as follows: A Council member may, in open session, request of the Presiding Officer that the Council study the wisdom of enacting an ordinance. The Presiding Officer then may assign the proposed ordinance to the administration, a committee or the Council-of-the-Whole for consideration. The committee or administration shall report its findings to the Council. The City Manager may propose the drafting of ordinances (R.CW 35A.13). Citizens and Boards and Commissions may also propose consideration of ordinances and resolutions, see Exhibit A -4 attached. Sponsorship. When a Council member wishes to assume sponsorship of an ordinance or resolution, he or she should so announce, make the initial motion and direct the introduction and background presentation. (c) All ordinances shall normally have two (2) separate readings at separate Council meetings. At each reading, the title of an ordinance shall, in all cases, be read by the City Clerk prior to its passage; provided that should a Council member request that the entire ordinance or certain of its sections be read, such request shall be 12 Proposed "Governance Coordination Manual" 4/10/2003 (e) granted. Printed copies shall be made available upon request to any person attending a Council meeting. (d) The provision requiring two (2) separate readings of an ordinance may be waived at any meeting of the Council by a majority vote of all members present. If a motion to pass an ordinance to a second reading fails, the ordinance shall be considered lost, unless a subsequent motion directs its revision and resubmission to second reading. (f) Any ordinance repealing any portion of the Spokane Valley Municipal Code shall also repeal the respective portions of the underlying ordinance(s) except that repeal of underlying ordinances shall not repeal clauses in such ordinances repealing earlier ordinances and repeal shall not apply to acts, incidents, transactions or decisions occurring before such repeal. 3.9 Resolutions. A resolution may be put to its final passage on the same day on which it was introduced. However, Council may invoke the two (2) reading procedures described in Section 3.8 (c) above to facilitate public understanding and/or comment on the resolution. The title of each resolution shall, in all cases, be read prior to its passage. A Council member may request that the entire resolution or certain of its sections be read, and such request shall be granted. Printed copies shall be made available upon request to any person attending a Council meeting. 3.1.4 Reconsideration. Any action of the Council, including final action on applications for legislative changes i.n land use status, shall be subject to a motion to reconsider except for: • reconsideration of any action previously reconsidered, • motions to adjourn or motions to suspend the rules, • an affirmative vote to lay on the table or to take from the table, • or a vote electing to office one who is present and does not decline. Such motion for reconsideration can only be made by a member of the prevailing side on the original action. A motion to reconsider must be made no later than the next succeeding regular Council meeting. A motion to reconsider is debatable only if the action being reconsidered is debatable. Upon passage of a motion to reconsider, the subject matter is returned to the table anew at the next regular Council meeting for any action the Council deems advisable. Any motion for reconsideration of a matter which was the subject of a required public hearing or which is a quasi-judicial matter may not be discussed or acted upon unless and until all parties or their attorneys and all persons 13 Proposed "Governance Coordination Manual" 4/10/2003 testifying have been given at least five (5) days advance notice of such discussion and/or action. I v. Clallam County, 64 Wn.. App. 257.] 3.11 Legislative Process, Preparation, Introduction and Flow of Ordinances and Resolutions and Motions. Ordinances and resolutions shall be prepared, introduced and proceed in the manner described on the flow chart attached hereto as Exhibit A -4, and by this reference incorporated herein. Prior to final passage of all ordinances, resolutions or motions, such documents or proposals shall be designated as DRAFTS. All such drafts shall also be dated to include the most recent revision. (a) Srookane 1 Valley PROPOSED DRAFTS shall contain the date, name of the group or individual originating or sponsoring the proposal prior to the first presentation to the City Council Proposed drafts may be initiated by individual Council members,the City Manager, Citizens or by Boards, Commissions or other task groups. (b) COUNCIL DRAFTS shall be documents or proposals which have been presented in open session and voted on by the City Council when the resultant Council action was other than passage or a vote to cease further consideration. 3.12 Complaints and Suggestions to Council. When citizen complaints or suggestions are brought before the City Council not on an agenda, the Presiding Officer shall first determine whether the issue is legislative or administrative in nature and then: (a) If legislative, and a complaint about the letter or intent of legislative acts or suggestions for changes to such acts, and if the Council finds such complaint suggests a change to an ordinance or resolution of the City, the Presiding Officer may refer the matter to a committee, administration, or the Council -of- the -Whole for study and recommendation. (b) If administrative, and a complaint regarding administrative staff performance, execution of legislative policy or administrative policy within the authority of the City Manager, the Presiding Officer should then refer the complaint directly to the City Manager for review, if said complaint has not been so reviewed. The City Council may direct that the City Manager brief the Council when the City Manager's response is made. 3.13 Photographs, motion pictures or video tape requiring artificial illumination — Prior Permission Required. No overhead projection, photographs, motion pictures, or video tapes that require the use of flood lights, or similar continuous artificial illumination shall be used by the public at City Council meetings without the prior consent of the Presiding Officer or the City Manager. 3.14 Audio Recordings of Meetings. All regular meetings, public hearings and quasi-judicial proceedings of the City Council shall be recorded by the City Clerk on an audio recording device. Workshops or study sessions where mostly legislative and 14 Proposed "Governance Coordination Manual" 4/10/2003 End of Article 3 - Council Procedures ARTICLE 4 - COMMITTEES, BOARDS & COMMISSIONS 4.1 Committees. (b) (e) 15 s . administrative project discussion with no formal action intended, shall not be recorded except as set forth in Section 1.14 above, unless the Council shall so elect upon advice of the City Manager, City Attorney, or City Clerk. (a) All standing Committees Boards and Commissions which are required by state law shall be appointed by the Mayor with confirmation by the Council. All other Council Committees, Citizen's Taskforce groups and rules or operating procedures thereof shall be established by Council Directive with special attention to RCW 35A.13.120, and after consultation with the City Manager. Such committees shall be commissioned for a time certain, not to exceed two (2), y ears or the term of the appointing Mayor, whichever is less and a clear task description and "sunset' provision. Appointment shall be by the Mayor. Council may waive confirmation in the instrument creating said committee or group. Such Committees shall be subject to peFiethe review, whenever a new Council is seated followinz elections. so as to determine whether the committee and its functions continue to be appropriate and necessary. Members of any Committee, Board or Commission which has been appointed or confirmed by the Council, may be remove without cause by a majority vote of the Council A current copy of the motion(s), or as hereafter amended, establishing committees, liaisons and citizen's task force groups shall be attached hereto, and, attached as Exhibit A -5, see also the attached related charts Exhibits A -6 & A -7. (c) Other special ad hoc committees and Council liaisons for a particular purpose may be appointed by the Mayor, without confirmation of Council for a time certain, not to exceed the term of the appointing Mayor, along with a clear task description and "sunset" provision. (d) Committees, liaisons and citizen's taskforce groups shall make a recommendation, when appropriate, on proposed ordinances, resolutions and motions within their area of responsibility or interest, before action is taken by the Council. The appropriate spokesperson shall present the reconunendation(s) during discussion of that business item on a Council agenda. No committee shall be delegated the authority to take any final action outside of an open public meeting. Proposed "Governance Coordination Manual" 4/10/2003 Stiokarte ley 4.2.1 Council Relations with Boards, Commissions and Council Citizen Advisory. All statutory boards and commissions and Council citizen advisory bodies of the City of SpokaneValley shall provide the Council with copies of minutes of all meetings. Communications from such boards, commissions and bodies to the City Council shall be acknowledged by the Council. Any member of the Council may also bring such communication to the Presiding Officer's attention under the agenda item "Committee, Board and Liaison Reports." Should any member of the Council determine that any such communication be officially answered by the Council, the Presiding Officer shall place the matter on the agenda under New Business for the current meeting or any subsequent meeting. End of Article 4 - Committees, Boards & Commissions ARTICLE 5 - RELATIONS WITH CITY MANAGER & ADMINISTRATION 5.1 Role of the City Manager. The City Manager is the chief administrative officer of the City of Spokane Valley. The Manager is directly accountable to the City Council for the execution of the City Council's policy directives, and for the administration and management of all City departments. The powers and duties of the City Manager are defined by Washington law, RCW 35A.13.080. Such duties may be expanded by Ordinance or Resolution. Balanced with City Manager's accountability to the City Council for policy implementation is the need for the Council to allow the City Manager to perform legally defined duties and responsibilities without inappropriate interference by the City Council in the day -to -day management decisions of the City Manager. 5.2 Administrative Interference by Council Members. Neither the Council nor any of its committees or members shall direct or request the appointment of any person to, or his/her removal from, any office by the City Manager or any of his/her subordinates. Except for the purpose of inquiry, the Council and its members shall deal with the administrative branch solely through the City Manager and neither the Council nor any conunittee or member thereof shall give any orders to any subordinate of the City Manager, either publicly or privately: provided, however, that nothing herein shall be construed to prohibit the Council, while in open session, from fully and freely discussing with the City Manager anything pertaining to appointments and removals of City officers and employees and City affairs. RCW3SA.13.120. 5.2.1 Informal Communications Encouraged. The above requirement of RCW is not to be con.strued as to prevent informal communications with City staff that do not involve orders, direction or are meant to influence actions or administrative policy. Members of the Council are encouraged to interact informally and casually with City staff for the purpose of gathering information, obtaining explanations of policies and programs or providing incidental information to staff relavent to their assignment. Such informal 16 Proposed "Governance Coordination Manual" 4/10/2003 End of Article 5 — Relations with City Manager & Administration 17 contacts can serve to promote better understanding of specific City functions and problems. However, Council Members must be careful, in such interaction, to avoid giving direction or advice to members of City staff. 5.3 Administrative Complaints Made Directly to Individual Council Members. When administrative policy or administrative performance complaints are made directly to individual Council members, the Council member shall then refer the matter directly to the City Manager for review and /or action. The individual Council member may request to be informed of the action or response made to the complaint. 5.4 Administrative Complaints - "Best Practice ". Although citizens' direct access to elected officials is to be encouraged to help develop public policy, City Council members should not develop a "personal intervention" pattern in minor calls for service or administrative appeals which may actually delay a timely customer service response. The best policy is to get the citizen into direct contact with customer service unless an unsatisfactory result has occurred. In that case refer to Section 5.3 above. Proposed "Governance Coordination Manual" 4/10/2003 ARTICLE 6 - PUBLIC HEARING PROCEDURES (c) Obligations of Council Members Procedure. 18 Tcolcaner 6.1 Appearance of Fairness Doctrine. Appearance of Fairness Doctrine and its Application: (a) Appearance of Fairness Doctrine Defined. "In short when the law which calls for public hearings gives the public not only the right to attend., but the right to be heard as well, the hearings must not only be fair but must appear to be so. It is a situation where appearances are quite as important as substance." Smith vs. Skagit County. 75 Wn.2d 715 (1969). "The test of whether the appearance of fairness doctrine has been violated is ... as follows: Would a disinterested person, having been apprised of the totality of a board member's personal interest in a matter being acted upon, be reasonably justified in thinking that partiality may exist? if answered i.n the affirmative, such deliberations, and any course of conduct reached thereon, should be voided." Swift vs. Island County.. 87 Wn.2d 348 (1976). (b) Types of Hearings to Which Doctrine Applies. The Appearance of Fairness Doctrine shall apply only to those actions of the Council which are quasi-judicial in nature. Quasi-judicial actions are defined as actions of the Cite Council which determine the legal rights, duties, or privileges of specific parties in a hearing or other contested proceeding. Quasi-judicial actions do not include the legislative actions adopting, amending, or revising comprehensive, community, or neighborhood plans or other land use planning documents or the adoption of area - wide zoning ordinances or the adoption of a zoning amendment that is of area - wide (versus site - specific) significance (RCW 42.36.010). Street vacations are typically legislative actions, unless clearly tied to, and integrated into, a site- - specific development proposal which is quasi-judicial in nature. 1. Council members should recognize that the Appearance of Fairness Doctrine does not require establishment of a conflict of interest, but whether there is an appearance of conflict of interest to the average person. This may involve the Council member or a Council member's business associate, or a member of the Council member's immediate family. It could involve ex parte (outside the hearing) communications, ownership of property in the vicinity, business dealings with the proponents or opponents before or after the hearing, business dealings of the Council member's employer with the proponents or opponents, announced predisposition, and the like. Prior to any quasi-judicial hearing, each council member should give consideration to whether a potential violation of the Appearance of Fairness Doctrine exists. If the answer is in the affirmative, no matter how remote, the Council member should disclose such facts to the City Manager who will seek the opinion of the City Attorney as to whether a potential violation of the Appearance of Proposed "Governance Coordination Manual" 4/10/2003 (d) Specific Statutory Provisions. 19 Fairness Doctrine exists. The City Manager shall communicate such opinion to the Council member and to the Presiding Officer 2. Anyone seeking to disqualify a Council member from participating in a decision on the basis of a violation of the Appearance of Fairness Doctrine must raise the challenge as soon as the basis for disqualification is made known, or reasonably should have been made known, prior to the issuance of the decision. Upon failure to do so, the Doctrine may not be relied upon to invalidate the decision. The party seeking to disqualify the Council member shall state with specificity the basis for disqualification; for example: demonstrated bias or prejudice for or against a party to the proceedings, a monetary interest in outcome of the proceedings, prejudgment of the issue prior to hearing the facts on the record, or ex parte contact. Should such challenge be made prior to the hearing, the City Manager shall direct the City Attorney to interview the Council member and render an opinion as to the likelihood that an Appearance of Fairness violation would be sustained in Superior Court. Should such challenge be made in the course of a quasi-judicial hearing, the Council member shall either rxcuse him/herself or the Presiding Officer shall call a recess to permit the City Attorney to make such interview and render such opinion. 3. The Presiding Officer shall have sole authority to request a Council member to excuse him/herself on the basis of an Appearance of Fairness violation. Further, if two (2) or more Council members believe that an Appearance of Fairness violation exists, such individuals may move to request a Council member to excuse him/herself on the basis of an Appearance of Fairness violation. In arriving at this decision, the Presiding Officer or other Council members shall give due regard to the opinion of the City Attorney. 4. Notwithstanding the request of the Presiding Officer or other Council members, the Council member may participate in any such proceeding. 1. Candidates for the City Council may express their opinions about pending or proposed quasi-judicial actions while campaigning, (RCW 42.36.040), except that sitting Council members shall not express their opinions on any such matter which is or may come before the Council. 2. A candidate for the City Council who complies with all provisions of applicable public disclosure and ethics laws shall not be limited under the Appearance of Fairness Doctrine from accepting campaign contributions to finance the campaign, including outstanding debts. RCW 42.36.050. Proposed "Governance Coordination Manual" 4/10/2003 (a) 20 polcane . Valley 3. During the pendency of any quasi-judicial proceeding, no Council member may engage in ex parte communications with proponents or opponents about a proposal involved in the pending proceeding, unless the Council member: (1) places on the record the substance of such oral or written communications; and (2) provided that a public announcement of the content of the communication and of the parties' right to rebut the substance of the communication shall be made at each hearing where action is taken or considered on the subject. This does not prohibit correspondence between a citizen and his or her elected official if the correspondence is made a part of the record, when it pertains to the subject matter of a quasi-judicial proceeding. RC«V 42.36.060. (e) Public Disclosure File. The City Clerk shall maintain a public disclosure file, which shall be available for inspection by the public. As to elected officials, the file shall contain copies of all disclosure forms filed with the Washington State Public Disclosure Commission. (f) Procedure On Application. Any person making application for any action leading to a quasi- judicial hearing before the Planning Commission and City Council shall be provided with a document containing the following information: (1) the names and address of all members of the City Council, and the Planning Commission; (2) a statement that public disclosure information is available for public inspection regarding all such Council members, and (3) a statement that if the applicant intends to raise any appearance of fairness issue, the applicant should do so at least two (2) weeks prior to any public hearing, if the grounds for such issue are then known and in all cases, no later than before the opening of the public hearing. The applicant shall acknowledge receipt of such document. 6.2 Actions for a Public Hearing. The procedures for a public hearing are as follows: Prior to the start of the public hearing, the Presiding Officer may require that all persons lAishing to be heard shall sign in with the City Clerk, giving their names and addresses, the agenda item, and whether they wish to speak as proponent, opponent, or otherwise. Any person who fails to sign in shall not be pen to speak until all those who signed in have done so. At any public hearing all persons who have sided in and wish to be heard shall be heard. However, the Presiding Officer shall be authorized to establish speaker time limits and otherwise control presentations to avoid repetition. In public hearings that are not of a quasi-judicial nature, the Presiding Officer, subject to concurrence of the majority of the Council, may establish time limits and otherwise control presentations. The Presiding Officer may change the order of speakers so that testimony is heard in the most logical groupings, (i.e., proponents, opponents, adjacent owners, vested interests, etc.) (b) The Presiding Officer introduces the agenda item, opens the public hearing, and announces the following Rules of Order: Proposed "Governance Coordination Manual" 4/10/2003 1. All comments by proponents, opponents, or the public shall be made from the speaker's rostrum, and any individual making comments shall first give his/her name and address. This is required because an official recorded transcript of the public hearing is being made. If there is any appeal, the court must make its decision on the basis of what was said here. 2. It is not necessary to be a proponent or opponent in order to speak. If you consider yourself neither a proponent nor opponent, please speak during the proponent portion and identify yourself as neither a proponent nor an opponent. 3. No comments shall be made from any other location, and anyone making out of order" continents shall be subject to removal from the meeting. 4. There will be no demonstrations, applause or other audience participation during or at the conclusion of anyone's presentation. The Council is not allowed to consider such material and it takes time away from the speakers. 5. These rules are intended to promote an orderly system of holding a public hearing, to give every person an opportunity to be heard and to ensure that no individuals are embarrassed by exercising their right of free speech. (c) When Council conducts a hearing to which the Appearance of Fairness Doctrine applies, the Presiding Officer (or in the case of a potential violation by that individual, the Mayor Pro Tem) will ask if any Council member knows of any reason which would require such member to excuse themselves pursuant to the Appearance of Fairness Doctrine. The form of the announcement is as follows: All Council members should now give consideration as to whether they have: 1. A emonstra.ted bias or prejudice for or agai.nst any party to the proceedings; 2. Direct or indirect monetary interest in the outcome of the proceedings; 3. A prejudgment of the issue prior to hearing the facts on the record, or 4. Ex parte contact with any individual, excluding administrative staff, with regard to an issue prior to the hearing. If any Council member should answer in the affirmative, then the Council members should state the reason for his/her answer at this time, so that the Chair may inquire of administration as to whether a violation of the Appearance of Fairness Doctrine exists. 21 Proposed "Governance Coordination Manual" 4/10/2003 (d) Site - Specific Comprehensive Plan and Zoning Amendments ("Rezones"). The follnwinu are general concepts and not intended to add to or chine applicable statutes or ordinances or to be considered a land use. control. Under Washington's Growth ivlanagement Act, Chapter 36.70A RCW, as implemented by Sequins (Chapter 18), site - specific rezone requests (initiated by property owners or developers) are processed not more frequently than once each year concurrently with the Comprehensive Plan amendment process. This assures that all rezones are consistent with the overarching purposes and intent of the Growth Ivlanagement Act and the City's Comprehensive Plan, .Alt zoninng must be consistent with, and implement the Comprehensive Plan. To that end, at the outset of each public hearing or meeting to consider a zoning amendment or zoning reclassification, the Presiding Officer or City Attorney will announce the legal standards for Comprehensive Plan and zoning amendments and ask the parties to limit their presentations to information within the scope of the standards_ The form of the announcement is as follows: "The following are general concepts regarding Comprehensive Plan and zoning amendments under the law of the State of WashinEton: 1. The current zoning is presumed valid. 2. The burden of proof is on the applicant For the site - specific Comprehensive Plan and zoning amendment to establis]i by proof in sufficient measure that the following requi.reuients have been satisfied, in making its decision, the City Cotuicil will consider the recommendations made by the Planning Commission and the record developed before the Flanking Commission. Requirements a, b, and c stated below shall be "considered" and weighed by the Council. The Council must affirmatively find that the applicant has satisfied requirements d through k: (a) Whether circumstances related to the proposed amendment and /or the area in which it is located have substantially changed since the adoption of the Sequirn Comprehensive plan; (b) Whether the assumptions upon which the Sequins Comprehensive Plan is based are no longer valid, or whether new information is available which was not considered during the adoption process or any anima] amendments of the SequiFn Comprehensive Plan; (c) Whether the proposed amendment reflects current widely held community values; (d) The proposed amendment meets concurrency requirements for transportation, sewer, and water, and does not adversely affect adopted level of service standards For other public facilities and 22 Proposed "Governance Coordination Manual" 4/10/2003 (f) (g) (i) 23 services, such as police, fire and emergency medical services, park services, and general government services; (e) The proposed amendment is consistent with the goals, policies and objectives of the various elements of the Sequim Comprehensive Plan; The proposed amendment will not result in probable significant adverse impacts to the city's transportation network, capital facilities, utilities, parks, and environmental features that cannot be mitigated, and will not place uncompensated burdens upon existing or planned service capabilities; In the case of an amendment to the land use map, that the subject parcels are physically suitable for the requested land use designation and the anticipated land use development, including but not limited to access, provision of utilities and compatibility with existing and planned surrounding land uses; (h) The proposed amendment will not create a pressure to change the land use designation of other properties, unless the change of land use designation for other properties is in the long- te.rrn interests of the community in general; The proposed action does not materially affect the land use and growth projections which are the bases of the Comprehensive Plan; (j) The proposed action does not materially affect the adequacy or availability of urban facilities and services to the inunediate area and the overall area of the city; and (k) The proposed amendment is consistent with the GMA, the adopted county -wide planning policy of Clallam County, any other applicable interjurisdictional policies or agreements, and any other state or local laws. 3. The proof in support of the application may come from any source; either the applicant, the administration, or the public. The important consideration is that the decision must be made on the basis of information provided to the Planning Commission and to the City Council at this public hearing or any continued public hearing. All evidence, such as photographs, letters, charts, maps, slides, computer presentations or other evidence must remain in the record in a form which can be reviewed on any appeal. For example, a print out of a computer slide show may be submitted. Any exhibit not remaining in the record will not be considered. Proposed "Governance Coordination Manual" 4/10/2003 (f) (g) (h) (i) s� f Valley 4. After this body has heard all the evidence, the public hearing «rill be closed and there will be a motion to approve the plan and zoning amendment. This does not mean that the member so moving or so seconding is in favor of the rezone, but that Council has been advised by the City Attorney that affirmative motions are preferable. 5. Following the decision, this body must make findings of fact and conclusions of reasons for its action. These findings may be drafted by the administration or there may be a recess for the drafting of such items. Bearing in mind the legal standards I have just described, please limit your continents to information within the scope of these standards." PUBLIC HEARING (e) The Presiding Officer announces the matter, opens the public hearing, asks all persons who intend to be witnesses to be sworn to tell the truth and then calls upon City administration to describe the matter under consideration. The Presiding Office may individually swear witnesses. The Presiding O fficer calls for proponents in quasi-judicial proceedings and for speakers in non-quasi-judicial proceedings. When considering a site- specific Comprehensive Plan and zoning amendment or zoning reclassification, the Presiding Officer shall announce: "Site plans, artistic renditions, and the like in support of a zoning amendment should be avoided except as they help explain the terms of any proposed or anticipated conditions for approval. Any graphic representations should be used for illustrative purposes only, and the administration or City Council should avoid indicating approval or disapproval of such plans. Such evidence shall remain a part of the record." The proponents or speakers now speak. (Note: if the City of Sequim is the proponent, a member or members of the administration shall be designated to give proponent and rebuttal testimony.) The Presiding Officer calls for additional proponents or speakers. In non -quasi judicial proceedings refer to Section 3.3 (h), otherwise the Presiding Officer calls for opponents by announcing the following: "At this time the opponents and persons who do not claim to be either a proponent or an opponent will have an opportunity to speak. Should any opponent have questions to ask of the proponents, ask the questions during your presentation. The proponents shall note the question asked, and answer such questions when the proponent speaks in rebuttal. The proponent shall be required 24 Proposed "Governance Coordination Manual" 4/10/2003 (j) Opponents speak. (k) The Presiding Officer calls for additional opponents three (3) times. (1) The Presiding Officer calls for proponents to speak in rebuttal. A proponent speaking in rebuttal shall not introduce new materials. If the proponent does, or is allowed to do so, the opponents shall also be allowed to rebut the new elements. (m) ( (P) (q) (t) to answer any reasonable question, provided that the Presiding Officer reserves the right to rule any question out of order." The Presiding Officer announces the following: "At this time I will inquire of the administration whether the administration wishes to introduce any material as to subjects raised by the proponents or opponents, or alter in any regard its initial recommendations." (n) The Presiding Officer inquires as to whether any Council members have any questions to ask the proponents, opponents, speakers, or administration. If any Council member has questions, the appropriate individual will be recalled to the podium. The Presiding Officer may also permit questions by Council members of any witness at the conclusion of their testimony. Questions of witnesses submitted by proponents or opponents may be asked by the Presiding Officer of such witnesses if deemed relevant. The Presiding Officer closes the public hearing. Additional testimony may not be requested or considered after the closing of the public hearing. The Presiding Officer inquires if there is a motion by any Council members. If a motion is made, it shall be in the form of an affirmative motion. Following the motion and its second, discussion occurs among Council members. The Presiding Officer may call on individual Council members in the discussion. The Presiding Officer inquires if there is any further discussion by the Council members. (r) The Presiding Officer inquires if there are any final comments or recommendations from administration. (s) The Presiding Officer inquires of the Council members as to whether they are ready for the question. The City Clerk shall conduct a roll call vote. zs Proposed "Governance Coordination Manual" 4/10/2003 (u) SiSokane � «lky The Presiding Officer directs the administration to prepare findings. The findings may be approved the same night, if ready, or may be placed on the agenda of the next regular meeting. End of Article 6 - Public Hearing Procedures 26 Proposed "Governance Coordination Manual" 4/10/2003 ARTICLE 7 — USE OF RULES SMIcane j«Y 7.1 Purpose. These City Council Rules of Procedure are designed to provide guidance for the City Council. They are not to be considered restrictions or expansions of City Council authority. These rules have been prepared from review of many statutes, ordinances, court cases and other sources but they are not intended to be an amendment or substitute for those statutes, ordinances, court decisions or other authority. 7.2 Use. No action taken by a member or by the Council which is not in compliance with these rules but which is otherwise lawful shall invalidate such member or Council action or be deemed a violation of oath of office, misfeasance or malfeasance. No authority other than the City Council may enforce these rules or rely on these rules. Failure of the City Council to follow any of these rules shall be considered a Council decision to waive such rule. No notice of such waiver need be given. 7.3 Public Use or Reliance Not Intended. Because these rules are designed to assist the City Council and not to provide substantive rules affecting constituants, it is expressly stated that these rules do not constitute land use regulations, official controls, "appearance of fairness rules ", public hearing rules or other substantive rules binding upon or to be used by or relied upon by members of the public. These rules do not amend statutory or other regulatory (such as ordinance) requirements. End ofArticle 7 — Use of Rules 27 Proposed "Governance Coordination Manual" 4/10/2003 Motion "To Approve the Telephone Tree Memo Herein Contained and Incorporated as Exhibit A -1 of the City of Spokane Valley Council Rules of Procedure." MEMORANDUM DATE: APRIL , 2003 TO: CITY COUNCIL FROM: CITY MANAGER SUBJECT: EMERGENCY TELEPHONE TREE FOR SPOKANE VALLEY GOVERNMENT Sometimes an important happening occurs in the City where Council members should be briefed: For example: Major News! Accident, Disaster, Major Utility Failure! Storm Damage Major Police Problem Civil Emergency A pre - arranged "telephone tree' informs the entire Council of important happenings in the shortest possible time. An informed Councilmcmbcr can avoid embarrassment when asked by a citizen about a major event even when it does not involve the Council in any direct way. The telephone tree for timely briefings of major emergency news is shown on the attached sheet. The Mayor should assign the tree according to availability ()idle members. 28 ® ry Proposed "Governance Coordination Manual" Telephone Tree for Council / Manager Government First call by Mayor or City Manager MAYOR OR CITY MANAGER NAME PHONE (WORK) PHONE (HOME) CELLULAR NAME PHONE (WORK) PHONE (HOME) CELLULAR Motion "To Approve the Telephone Tree for Council / Manager Chart Herein Contained and Incorporated as Exhibit A -2 of the City of Spokane Valley Council Rules of Procedure." • e j Valley EXHIBIT A -2 lot COUNCIL MEMBER NAME PHONE (WORK) PHONE (HOME) CELLULAR 2nd COUNCIL MEMBER NAME PHONE (WORK) PHONE (HOME) CELLULAR . — s COUNCIL MEMBER NAME PHONE (WORK) PHONE (HOME) CELLULAR COUNCIL MEMBER NAME PHONE (WORK) PHONE (HOME) CELLULAR 29 4/10t2003 COUNCIL MEMBER NAME PHONE (WORK) PHONE (HOME) CELLULAR COUNCIL MEMBER NAM E PHONE (WORK) PHONE (HOME) CELLULAR To do this: You say this: May you interrupt speaker? Must be seconded: Is motion debatable. , Vote required Introduce business "I move that ..." NO YES YES MAJORI'T'Y Amend a motion "I move to amend this motion" NO YES YES MAJORITY Request information "Point of information" YES NO NO NO VOTE Suspend (timber discussion "I move we table it" NO YES NO MAJORITY End debate "l move the. previous question ..." NO YES NO MAJORITY Postpone discussion "1 move we postpone this matter until ...° NO YES YES MAJORITY Have something further studied bv a committee "I move we refer ..." NO YES YES MAJORITY Ask for a vote count to verify a voice vote ''I call for a division of the house" NO NO NO NO VOTE Object to considering some matter 1 object to consideration of this" YES NO NO MAJORITY Take up a matter previously tabled "I move to take from the table ..." NO YES NO MAJORITY Reconsider something already disposed of "I move we reconsider action on ..." YES YES YES MAJORITY Consider something in unscheduled order "I move we suspend the rules and ..." NO YES NO MAJORITY Vote on a ruling by the chair "I appeal the chair's decision" YES YES YES MAJORITY Object to procedure or personal affront— chair decides 'Point of order" YES NO NO NO VOTE Complain about noise, room temperature, etc. ' of privilege" YES NO NO NO VOTE Recess the meeting "I move that we recess until ..." NO YES NO MAJORITY Adjourn the meeting `I move that we adjourn" NO YES NO MAJORITY Proposed "Governance Coordination Manual" 4/102003 Motion "To Approve the Parliamentary Procedure at a Glance Herein Contained and Incorporated as Exhibit A -3 of the City of Spokane Valley Council Rules of Procedure." PARLIAMENTARY PROCEDURE AT A GLANCE EXHIBIT A -3 30 Sticikane ®gal' Proposed "Governance Coordination Manual" EXHIBIT A4 Motion "To Approve the Legislative Process Flow Chart Incorporated as Exhibit A4 of the City of Spokane Valley Council Rules of Procedure Booklet." Approved May 16, 2001 City Council Minutes Citizens (proposed draft) City Manager (proposed draft) Administration study draft (proposed draft) LEGISLATIVE PROCESS FLOW CHART City Council Council Study Session (Council draft or summary) City Council 1st reading Public meeting (Council draft) 4 City Council 2nd reading ordinances (Council ordinance) ADOPTED POLICY / LAW OF THE CITY 31 Spokane 0 ...Vey IF rcr.113C117,D 4/10/2003 Citizens (proposed draft) Initiative tiled (only for matters subject to initiative in accordance with Washington law) Electim held If approved by voters, ordinance prepared Proposed "Governance Coordination Manual" 4/10/2003 EXHIBIT A -5 Finance -- three members Planning Agency /Commission —7 members Lodging Tax Advisory Committee -- members as prescribed by law 32 Wolcme Motion "To Approve the Committee Structure And Rules Herein Contained and Incorporated as Exhibit A -5 of the City of Spokane Valley Council Rules of Procedure." 1. Standing Committees or Commissions required by law shall be appointed by Mayor for a time certain not to exceed the term of the appointing Mayor and confirmed by Council: Committee Procedures: The Finance Committee shall have no regular prescribed duties or meetings except the bills / payroll and warrant procedures required by stale law, unless specifically charged by the City Council. fhppointed, constitute a COUNCIL LEADERSI - IIP POOL wherein each mcmber ha:, Committee meetings (when held) should be open to the public, neludiii' the Media) unless discussing matters which would qualify for an executive session if discussed within the whole Council. All Council Committee meetings shall be for the purpose of considering legislative policy matters, rather than administrative matters unless requested by the City Manager. Legislative policy considerations should be brought to the Council - ofthe- Whole, unless referred to a committee for pre- study. The Mayor may appoint such other ad -hoc advisory committees or liaisons from the Council or community for the purpose of advising the Council in legislative policy matters. All ad -hoc committees shall be defined by a clear task and a method of "sunsetting" the committee at the conclusion of the assigned task. 2. Council liaison appointees shall be appointed by the Mayor and confirmed by the Council for a time certain not to exceed the term of the appointing Mayor. 3. Liaison Procedures: Individual members of the Council may be assigned as liaisons whose duties involve keeping current with a group or activity by either attendance when the group or activity takes place or communication with appropriate leaders so the liaison Councilor can keep Council informed. Liaisons may, at times, advocate Council actions on behalf of their assigned group or activity. Extreme care must be taken to avoid appearance of fairness or conflict of interest possibilities with agencies or circumstances where such possibilities may exist (ie: Planning Commission quasi-judicial). Liaisons functions and duties may be further defined and/or directed by the Presiding Officer with concurrence of Council. Proposed "Governance Coordination Manual" 4/1 0/2003 4. Task Force Creation Criteria: The City Council may, from time to time, create, and appoint members to, small Task Force Groups for the purpose of examining and recommending Legislativd issues important to the City Council but not requiring the more formalized process stated in (5) below. (see Public issue paradigm, EXHIBIT attached) In all cases the instrument of Task Force creation shall be for a time certain, contain a clear task assignment and a method of "sunsetting" the group upon completion of the task. 5. Task Force/Public Forum Steering Group for Public Issues of high interest/high high impact. (see Public Issue Paradigm EXHIBIT attached). Upon motion of the City Council, a Councilor may be appointed by the Mayor as a liaison leader to organize a steering group to strategize a particular Community subject or issue. The steering group shall consist of two Councilors and one member of City Brien. The Councilors shall be appointed by the Mayor and the technical support shall be appointed by the City Manager. Such appointments shall identify the task(s) and a method of determining how the group shall "sunset" when the task is completed. The steering group shall serve as a collection point for information and activity pertaining to the task or issue assigned. Various City representation roles and Council liaisons may be involved in bringing information together on the task or issue. The steering group liaison informs Council of the group's activity at Council meetings (when appropriate). A task force group may then be created by Council motion ( directive)to function according to the model attached as Exhibit A6(1). 6. Task Force/Public Forum Procedures: When major public policy development warrants, and after adequate preparation of issues and alternatives, the steering group may conduct larger citizen forums to help develop a public consensus on the issues. The product of such citizen forums, when held, shall be presented to the City Council prior to the customary City Council deliberations (i.e., agenda actions, public hearings, etc.) which could normally result in final action. The procedures are further illustrated in Exhibit A6(1) attached. The City Manager may also appoint such ad -hoc or special projects administrative advisory task groups as he or she may deem necessary to assist City administrative activity. Such appointments shall identify the task(s) and a method of determining how the group shall "sunset" when the task is completed. 7. Citizens Task Force Steering Procedures: When the nature of a major issue indicates a need for increased citizen involvement or expertise at the steering level of a task force, the Council may, by legislative directive, conunission a Citizens Task Force Steering Group consisting of one (1) council member, one (1) qualified citizen, and the City Manager. The Citizens Task Force shall function in a manner similar to the Task Force Procedures contained in Sections 4 and 5 above. The procedures are further illustrated in Exhibit A7, attached. 33 Proposed "Governance Coordination Manual" 4/10/2003 34 gpllcane 8. Multi- Agcncy Coordinating Task Force Steering Procedures When a major public /private effort involves key agencies outside of City Government but vital to community coordination, the Council may create by legislative directive, an appropriately named Mu.Iti- Agcncv. Coordinating Task Force Steering Group. Membership shall consist of one (1) council member, the City Manager, one (1) representative from each City Board or Commission key to the issue or project and one (1) member from each private, non -profit agency with key interest or resources vital to the issue or project. Each agency shall appoint one (1) member to serve on the Steering Group and one (1) member to serve as alternate. Except for the first organizational start -up meeting, alternates shall not attend Steering Group meetings. Steering Group members shall function in a manner similar to the task force procedures described in Sections 4, 5, and 6 above. The procedures are further illustrated in Exhibit A6(2) attached. 9. General Town Hall/Neighborhood Meetings: The public should be encouraged to attend regular and special City Council meetings to participate in their government. The City Council Rules of Procedure are designed to facilitate an open atmosphere for citizen participation. However, any two (2), but not more than three (3), members of the City Council may desire to convene a citizens town hall /neighborhood meeting or series of meetings for the purpose of providing a general forum on city operations. Such town hall meetings shall, when convened, provide information pertaining to any known issues as well as opportunity for citizens to express their views on any subject. The Councilors may request that the City Manager or his/her designee attend these meetings to answer questions on administrative matters. Although not official council meetings, members of the City Council shall report issues to the City Council. Councilors should avoid discussion or receiving testimony which pertains or may pertain to potential lawsuits, land use issues, or other quasi-judicial proceedings which might later come before the Council. S�YI Proposed "Governance Coordination Manual" 4 . 0 00 Valley CITY OF Spokane Valley EXHIBIT A6(1) TASK FORCE/TOWN HALL MEETINGS GENERAL MODEL Representation /Coordination Roles by Councilnlernber, Staff Regional Croups Task Force Steering 2 Council (appointed by (Mayor) City Manager (Technical Support) Appointed by CM Technical Groups & Organizations l,,iaison Role Councillnernber information & two way communication Information coordinated by steering group — reports to Council by liaison or directly to public task force forums 35 Public Process Role • Open Subject Town Mall Meetings Local interest Groups & Organizations 4/10/2003 City Council Meetings Public Process Task Force Public Forums* 'Public Forums 'Town Hall Meetings *Hearings, etc. Can be appointed core group with general public forum or closed group, depending on issues Final Public Input Forum Formal rmal agenda discussion, public comment, public hearings, ctc. Citizen Input Path Report to Council by steering group Citizen Issue Consensus Forums Presentation, group discussions, identity issues, develop c nsel(sus MOTION "To Approve the Task Force /Town Hall General Model Herein Contained and Incorporated as Exhibit A6(1) of the City of Spokane Valley Council Rules of Procedure." Proposed "Governance Coordination Manual" CITY OF Spokane Valley EXHIBIT A6(2) MULTI COORDINATING TASK FORCE MODEL -Non City Agency /Group -Non City Agency /Croup Representation /Coordination Roles by Steering Group Members Plan Community Information and Involvement Strategics Liaison Role Two-Way 1 Task Force Steering Group I- Council member -City Manager I -City Board or Commission 1 -Non City Agency /Group 1 -Non City Agency /Group (Each agency appoints its own rep) * Gather Information *Technical Groups & Organizations Liaison Role Councilnrcmbcr /City LManager& two way ccnrltnun information coordinated by steering group — reports to Agency by liaison or directly to public task force forums 36 "Town Hall Meetings S ilkan Malley City Board or Commission Local Interest Groups & Organizations Service Clubs, etc. Comp. Plan Review 4/ 10/2003 City Council. Meetings Public Process Task Force Public Forums* 'Open House Forums *Town Hall Meetings 'Club Programs Info *Can be appointed core group with general public forum or closed group, depending on issues Final Public Input Forum Formal agenda discussion, public. canuncnt. public Iiearines, etc. Task Force Input Path Report to Council by stecrine eroun Citizen issue Consensus Forums Presentation, group discussions, identify issues, develop consensus MOTION "To Approve the. Ninth- Agency Coordinating Task Force General Model Chart Herein Contained and incorporated as Exhibit A6(2) of the City of Spokane Valley Governance Coordination Rules of procccdure Proposed "Governance Coordination Manual" Motion "To Approve the Citizens' Task Force General Model Chart Herein Contained and Incorporated as Exhibit A7 of the City of Spokane Valley Council Rules of Procedure." CITIZENS TASK FORCE GENERAL MODEL Citizen Input Qualified non -city official appointee Regional Groups Task Force Steering 1 Council - (appointed by Mayor) 1 Citizen - (appointed by Mayor, approved by Council) 1 Staff - (appointed by City Manager) (Technical Support) • Representation / Coordination Roles by Councilmember, Citizen or Staff -� Technical Groups & Organizations Local Interest Groups & Organizations Liaison Rolo Councilmember or citizen. information & two way 4 ' communication Public Process - - Community Consensus Role Information coordinated by _ steering group - reports to _ Council by liaison or directly to public task force forums 37 City Council Meetings Public Process 4/10/2003 Final Public Input Forum +— Formal agenda discussion, public— comment, public hearings, etc. Citizen Input Path — Report to Council by steering group Public Forums Citizen Issue Consensus Forums " Task Force +— Presentation, group discussions, — Town Hall Meetings identify Issues, develop consensus Others Proposed "Governance Coordination Manual" 4/10/2003 Exhibit AR REVISED CODE of WASHINGTON Title 35A RCW OPTIONAL MUNICIPAL CODE Chapter 35A.13 RCW COUNCIL- MANAGER PLAN OF GOVERNMENT Chanter MIIIIRCNV COUNCIL- MANAGER PLAN OF GOVERNMENT 35A.13.010 City officers - -Size of 35A.13.020 Election of councilmen -- Eligibility -- Terms -- Vacancies -- Forfeiture of office -- Council chairman 35A.13.030 Mayor -- Election -- Chairman to be mayor—Duties. 35A.13.033 Election on proposition to designate person elected to position one as chairman -- Subsequent holders of position one to be chairman. 35A.13,035 Mayor pro tempore or deputy mayor. 35A.13.040 Compensation of councilmen -- Expenses. ;35A.13.050 City manager -- Qualifications. 35A.13.060 City manager may serve two or more cities. 35A.13.070 City manager- -Bond and oath. 35A._13.080 City manager -- Powers and duties. 35A.13.090 Creation of departments, offices, and employment—Compensation. 35A.1 ,3.100 City manager -- Department heads -- Authority. 35A.13.1 I0 City manager -- Appointment of subordinates -- Qualifications -- Terms. 35A.13.120 City manager -- Interference by council members. 35A.I3.130 City manager -- Removal -- Resolution and notice. 35A.13.140 City manager -- Removal - -Reply and hearing. ,z5A_ 13.150 City manager -- Substitute. 35A.13.160 Oath and bond of officers. 35A.13.170 Council mcctines - -Quor un -- Rules-- Voting. 3 5A.13.180 Adoption of codes by reference. 35A.13.190 Ordinances -- Style -- Requisites - -Veto. 35A.13.200 Authentication, recording and publication of ordinances. 35A.13.210 Audit and allowance of demands against city. 38 Proposed "Governance Coordination Manual" 4/10/2003 35,11.13.220 Optional division of city into wards. ,35A_13230 Powers of council. RCW 35A.13.010 City officers —Size of council. The council members shall be the only elective officers of a code city electing to adopt the council - manager plan of government authorized by this chapter, except where statutes provide for an elective municipal judge. The council shall appoint an officer whose title shall be "city manager" who shall be the chief executive officer and head of the administrative branch of the city government. The city manager shall be responsible to the council for the proper administration of all affairs of the code city. The council of a noncharter code city having less than twenty -five hundred inhabitants shall consist of five members; when there are twenty -five hundred or more inhabitants the council shall consist of seven members: PROVIDED, That if the population of a city after having become a code city decreases from twenty-five hundred or more to less than twenty -five hundred, it shall continue to have a seven member council. if, after a city has become a council- manager code city its population increases to twenty-five hundred or more inhabitants, the number of councilmanic offices i.n such city may increase from five to seven members upon the affirmative vote of a majority of the existing council to increase the number of councilmanic offices in the city. When the population of a council - manager code city having five councilmanic offices increases to five thousand or more inhabitants, the number of councilmanic offices in the city shall increase from five to seven members. In the event of an increase in the number of councilmanic offices, the city council shall, by majority vote, pursuant to RCW 35A.13.020, appoint two persons to serve in these offices until the next municipal general election, at which election one person shall be elected for a two -year term and one person shall be elected for a four -year term. The number of inhabitants shall be determined by the most recent official state or federal census or determination by the state office of financial management. A charter adopted under the provisions of this title, incorporating the council - manager plan of government set forth in this chapter may provide for an uneven number of councilmembers not exceeding eleven. A noncharter code city of less than five thousand inhabitants which has elected the council - manager plan of government and which has seven councilmanic offices may establish a five- member council in accordance with the followin` procedure. At least six months prior to a municipal general election, the city council shall adopt an ordinance providing for reduction in the number of councilmanic offices to five. The ordinance shall specify which two councilmanic offices, the terms of which expire at the next general election, are to be terminated. The ordinance shall provide for the renumbering of council positions and shall also provide for a two -year extension of the term of office of a retained councilmanic office, if necessary, in order to comply with RCW 35A.12.040. However, a noncharter code city that has retained its old council - manager plan of government, as provided in RC \V 35A.02.130, is subject to the laws applicable to that old plan of government. [1994 c 223 § 35; 1994 c 81 § 72; 1987 c 3 § 16; 1985 c 106 § 2; 1983 c 128 § 2; 1979 ex.s. c 18 § 24; 1979 c 151 § 34; 1967 ex.s. c 119 § 35A.13.010.i Notes: Severability -1987 c 3: See note following RCW 3.46.020. Severability -1979 ex.s. c 18: See note following RCW 35A.01.070. Population determinations, office off nancial management: Chapter 43.62 ROT'. 39 Scoacaoe Proposed "Governance Coordination Manual" O 4/10/2003 RCW 35A.13.020 Election of councilmen — Eligibility -- Terms -- Vacancies -- Forfeiture of office—Council chairman. Iii council- manager code cities, eligibility for election to the council, the manner of electing councilmen, the numbering of council positions, the terms of councilmen, the occurrence and the filling of vacancies, the grounds for forfeiture of office, and appointment of a mayor pro tempore or deputy mayor or councilman pro tempore shall be governed by the corresponding provisions of RCW 35A.12.030, 35A.12.040. 35A.12.050, 35A.12.060, and 35A.12.065 relating to the council of a code city organized under the mayor - council plan, except that in council- manager cities where all council positions are at -large positions, the city council may, pursuant to RCW 35A.13.033. provide that the person elected to council position one shall be the council chairman and shall carry out the duties prescribed by RCW 35A.13.030. [ 1994 c 223 § 36; 1975 1st ex.s. c 155 § 1; 1967 ex.s. c 119 § 35A.13.020_] 12CW 35A.13.030 Mayor—Election--Chairman to be mayor— Duties. Biennially at the first meeting of the new council the members thereof shall choose a chairman from among their number unless the chairman is elected pursuant to RCW 35A.13.033. The chairman of the council shall have the title of mayor and shall preside at meetings of the council. In addition to the powers conferred upon him as mayor, he shall continue to have all the rights, privileges, and immunities of a member of the council. The mayor shall be recognized as the head of the city for ceremonial purposes and by the governor for purposes of military law% He shall have no regular administrative duties, but in time of public danger or emergency, if so authorized by ordinance, shall take command of the police, maintain law, and enforce order. [ 1975 1st ex.s. c 155 § 2; 1967 ex.s. c 119 § 35A.13.030.] 35A.13.033 Election on proposition to designate person elected to position one as chairman — Subsequent holders of position one to be chairman. The city council of a council- manager city may by resolution place before the voters of the city, a proposition to designate the person elected to council position one as the chairman of the council with the powers and duties set forth in RCW 35A.13.030. If a majority of those voting on the proposition cast a positive vote, then at all subsequent general elections at which position one is on the ballot, the person who is elected to position one shall become the chairman upon taking office. [1975 1st ex.s. c 155 § 3.] RCW 35A.13.035 Mayor pro tempore or deputy mayor. Biennially at the first meeting of a new council, or periodically, the members thereof, by majority vote, may designate one of their number as mayor pro tempore or deputy mayor for such period as the council may specify, to serve in the absence or temporary disability of the mayor; or, in lieu thereof, the council may, as the need may arise, appoint any qualified person to serve as mayor pro tempore in the absence or temporary disability of the mayor. In the event of the extended excused absence or disability of a councilman, the remaining members by majority vote may appoint a councilman pro tempore to serve during the absence or disability. [ 1969 ex.s. c 81 § 1.] 40 Proposed "Governance Coordination Manual" 4/10/2003 Notes: Effective date -1969 ex.s. c 81: "This 1969 amendatory act shall take effect July 1, 1969." [1969 ex.s. c 81 § 7.] RCW 35A.13.040 Compensation of councilmen - Expenses. The salaries of the councilmen, including the mayor, shall be fixed by ordinance and may be revised from time to time by ordinance, but any increase or reduction in the compensation attaching to an office shall not become effective until the expiration of the term then being served by the incumbent: PROVIDED, That compensation of councilmen may not be increased or diminished after their election nor may the compensation of the mayor be increased or diminished after the mayor has been chosen by the council. Until councilmen of a newly- organized council - manager code city may lawfully be paid as provided by salary ordinance, such councilmen shall be entitled to compensation in the same manner and in the same amount as councilmen of such city prior to the adoption of this council - manager plan. Until a salary ordinance can be passed and become effective as to elective officers of a newly incorporated code city, the first councilmen shall be entitled to compensation as follows: In cities having less than five thousand inhabitants -- twenty dollars per meeting for not more than two meetings per month; in cities having more than five thousand but less than fifteen thousand inhabitants - -a salary of one hundred and fifty dollars per calendar month; in cities having more than fifteen thousand inhabitants - -a salary of four hundred dollars per calendar month. A councilman who is occupying the position of mayor, in addition to his salary as a councilman, shall be entitled, while serving as mayor, to an additional amount per calendar month, or portion thereof, equal to twenty -five percent of the councilmanic salary: PROVIDED, That such interim compensation shall remain in effect only until a salary ordinance is passed and becomes effective as to such officers, and the compensation provided herein shall not be construed as fixing the usual compensation of such officers. Councilmen shall receive reimbursement for their actual and necessary expenses incurred in the performance of the duties of their office, or the council by ordinance may provide for a per diem allowance. Procedure for approval of claims for expenses shall be as provided by ordinance. [1979 ex.s. c 18 § 25; 1967 ex.s. c 119 § 35A.13.040.] Notes: Severability -1979 ex.s. c 18: See note following RC\V 35A.01.070. RCW 35A.13.050 City manager— Qualifications. The city manager need not be a resident at the time of his appointment, but shall reside in the code city after his appointment unless such residence is waived by the council. He shall be chosen by the council solely on the basis of his executive and administrative qualifications with special reference to his actual experience in, or his knowledge of, accepted practice in respect to the duties of his office. No person elected to membership on the council shall be eligible for appointment as city manager until one year has elapsed following the expiration of the term for which he was elected. [1967 ex.s. c 119 § 35A.13.050.] RC\V 35A.I3.060 City manager may serve two or more cities. 41 Proposed "Governance Coordination Manual" 4/10/2003 Whether the city manager shall devote his full time to the affairs of one code city shall be determined by the council. A city manager may serve two or more cities in that capacity at the same time. [ 1967 ex.s. c 119 § 35A.13.060.] RCN' 35A.13.070 City manager —Bond and oath. Before entering upon the duties of his office the city manager shall take an oath or affirmation for the faithful performance of his duties and shall execute and file with the clerk of the council a bond in favor of the code city in such sum as may be fixed by the council. The premium on such bond shall be paid by the city. [ 1967 ex.s. c 119 § 35A.13.070.] RCW 35,1.13.080 duties. City manager -- Powers and The powers and duties of the city manager shall be: (1) To have general supervision over the administrative affairs of the code city; (2) To appoint and remove at any time all department heads, officers, and employees of the code city, except members of the council, and subject to the provisions of any applicable law, rule, or regulation relating to civil service: PROVIDED, That the council may provide for the appointment by the mayor, subject to confirmation by the council, of a city planning corunission, and other advisory citizens' committees, commissions, and boards advisory to the city council: PROVIDED FUR.T.HER., That if the municipal judge of the code city is appointed, such appointment shall be made by the city manager subject to confirmation by the council, for a four year term. The council may cause an audit to be made of any department or office of the code city government and may select the persons to make it, without the advice or consent of the city manager; (3) To attend all meetings of the council at which his attendance may be required by that body; (4) To see that all laws and ordinances are faithfully executed, subject to the. authority which the council may grant the mayor to maintain law and order in times of emergency; (5) To recommend for adoption by the council such measures as he may deem necessary or expedient; (6) To prepare and submit to the council such reports as may be required by that body or as he may deem it advisable to submit; (7) To keep the council fully advised of the financial condition of the code city and its future 42 Proposed "Governance Coordination Manual" 4/10/2003 needs; (8) To prepare and submit to the council a proposed budget for the fiscal year, as required by chapter 35A.33 RCW, and to be responsible for its administration upon adoption; (9) To perform such other duties as the council may determine by ordinance or resolution. [1987 c 3 § 17; 1967 ex.s. c 119 § 35A.13.080.] Notes: Severability--1987 c 3: See note following RCW 3.46.020. RCW 35A.13.090 Creation of departments, offices, and employment -- Compensation. On recommendation of the city manager or upon its own action, the council may create such departments, offices, and employments as it may find necessary or advisable and may determine the powers and duties of each department or office. Compensation of appointive officers and employees may be fixed by ordinance after recommendations are made by the city manager. The appointive officers shall include a city clerk and a chief of police or other law enforcement officer. Pursuant to recommendation of the city manager, the council shall make provision for obtaining legal counsel for the city, either by appointment of a city attorney on a full time or part time basis, or by any reasonable contractual arrangement for such professional services. [1967 ex.s. c 119 § 35A.13.090.1 RCW 35.4.13.100 City manager — Department heads— Authority. The city manager may authorize the head of a department or office responsible to him to appoint and remove subordinates in such department or office. Any officer or employee who may be appointed by the city manager, or by the head of a department or office, except one who holds his position subject to civil service, may be removed by the manager or other such appointing officer at any time subject to any applicable law, rule, or regulation relating to civil service. Subject to the provisions of RCW 35A.13.080 and any applicable civil service provisions, the decision of the manager or other appointing officer, shall be final and there shall be no appeal therefrom to any other office, body, or court whatsoever. 11967 ex.s. c 119 § 35A.13.100.] RCW 35A.13.1.10 City manager -- Appointment of subordinates -- Qualifications -- Terms. Appointments made by or under the authority of the city manager shall be on the basis of 43 S n Proposed "Governance Coordination Manual" .0001Fy 4/10/2003 ability and training or experience of the appointees in the duties which they are to perform, and shall be in compliance with provisions of any merit system applicable to such city. Residence within the code city shall not be a requirement. All such appointments shall be without definite term. [ 1967 ex.s. c 119 § 35A.13.110.1 RCW 35A.13.120 city manager— Interference by council members. Neither the council, nor any of its committees or members, shall direct the appointment of any person to, or his removal from, office by the city manager or any of his subordinates. Except for the purpose of inquiry, the council and its members shall deal with the administrative service solely through the manager and neither the council nor any committee or member thereof shall give orders to any subordinate of the city manager, either publicly or privately. The provisions of this section do not prohibit the council, while in open session, from fully and freely discussing with the city manager anything pertaining to appointments and removals of city officers and employees and city affairs. [1967 ex.s. c 119 §35A.13.120.) RCW 35A.13.130 City manager — Removal- - Resolution and notice. The city manager shall be appointed for an indefinite term and may be removed by a majority vote of the council. At least thirty days before the effective date of his removal, the. city manager must be furnished with a formal statement in the form of a resolution passed by a majority vote of the city council stating the council's intention to remove him and the reasons therefor. Upon passage of the resolution stating the council's intention to remove the manager, the council by a similar vote may suspend him from duty, but his pay shall continue until his removal becomes effective. [1967 ex.s. c 119 §35A.13.130.) RCW 35A.13.140 City manager -- Removal- -Reply and hearing. The city manager may, within thirty days from the date of service upon him of a copy thereof, reply in writing to the resolution stating the council's intention to remove him. In the event no reply is timely filed, the resolution shall upon the thirty-first day from the date of such service, constitute the final resolution removing the manager and his services shall terminate upon that day. If a reply shall be timely filed with the city clerk, the council shall fix a time for a public hearing upon the question of the manager's removal and a final resolution removing the manager shall not be adopted 44 Sgeicane Proposed "Governance Coordination Manual" 10MaHey 4/10/2003 until a public hearing has been had. The action of the council in removing the manager shall be final. [1967 ex.s. c 119 § 35A.13.1401 RCW 35A.13.150 City manager— Substitute. The council may designate a qualified administrative officer of the city or town to perform the duties of manager: (1) Upon the adoption of the council- manager plan, pending the selection and appointment of a manager; or (2) Upon the termination of the services of a manager, pending the selection and appointment of a new manager; or (3) During the absence, disability, or suspension of the manager. [1967 ex.s. c 119 § 35A,13.150.] RCW 35A.13.160 Oath and bond of officers. All provisions of RC\'V 35A.12.080 relating to oaths and bonds of officers, shall be applicable to code cities organized under this council - manager plan. [1967 ex.s. c 119 § 35A.13.1601 RCW 35A.13.170 Council meetings— Quorum — Rules -- Voting. All provisions of RCW 35A.12.110, as now or hereafter amended and 35A.12.120, relating to council meetings, a quorum for transaction of business, rules and voting at council meetings, shall be applicable to code cities organized under this council- manager plan. [1979 ex.s. c 18 § 26; 1967 ex.s. c 119 § 35A.13.170.1 Notes: Severability- -1979 ex.s. c 18: See note following RCW 35A.01.070. RCW 35A.13.180 Adoption of codes by reference. Ordinances of cities organized under this chapter may adopt codes by reference as provided in 45 Proposed "Governance Coordination Manual" 4/10/2003 RCW 35A.12.140. [1967 ex.s. c 119 § 35A.13.190.] RCW 35A.13.200 Authentication, recording and publication of ordinances. 46 [1967 ex.s. c 119 § 35A.13.1801 RCW 35A.13.190 Ordinances — Style -- Requisites —Veto. The enacting clause of all ordinances shall be as follows: "The city council of the city of . do ordain as follows:" No ordinance shall contain more than one subject and that must be clearly expressed in its title. No ordinance or any section or subsection thereof shall be revised or amended unless the new ordinance sets forth the revised ordinance or the amended section or subsection at full length. No ordinance shall take effect until five days after the date of its publication unless otherwise provided by statute or charter, except that an ordinance passed by a majority plus one of the whole membership of the council, designated therein as a public emergency ordinance necessary for the protection of public health, public safety, public property or the public peace, may be made effective upon adoption, but such ordinance may not levy taxes, grant, renew, or extend a franchise, or authorize the borrowing of money. Ordinances of code cities organized under this chapter shall be authenticated, recorded and published as provided in RCW 35A.12.150 and 35A.12.160. [1967 ex.s. c 119 §35A.13.2001 RCW 35A.13.21.0 Audit and allowance of demands against city. RCW 35A.12.170 shall apply to the audit and allowance of demands against the city. [1967 ex.s. c 119 § 35A.13.210.] RCW 35.4.13.220 Optional division of city into wards. A code city organized under this chapter may be divided into wards as provided in RCW 35A.12.180. [ 1967 ex.s. c 119 § 35A.13.220.] RCW 35A.13.230 Powers of council. The council of any code city organized under the council- manager plan provided in this chapter shall have the powers and authority granted to legislative bodies of cities governed by this title as more particularly described in chapter 35A.11 RCW, except insofar as such power and authority is Proposed "Governance Coordination Manual" 4/10/2003 vested in the city manager. [1967 ea.s. c 119 § 35A.13.230.] Exhibit A9 RESOLUTION NO. . Valley GENERAL POLICY RESOLUTION OF CORE BELIEFS A RESOLUTION OF THE NEW CITY OF SPOKANE VALLEY ESTABLISHING A GENERAL POLICY RESOLUTION EMANATING FROM THE CORE BELIEFS OF THE CITY COUNCIL AND COMMUNITY AND SETTING FORTH DUTIES OF BOTH ELECTED AND APPOINTED OFFICIALS OF THE CITY TO HELP GUIDE LEGISLATIVE AND EXECUTIVE DECISIONS TOWARD EFFECTIVE, RESPONSIVE, AND OPEN GOVERNMENT WHEREAS, the City Council of the City of Spokane Valley, as the elective legislative body, is charged with promulgating Ordinances and Resolutions which become the law of the city; and WHEREAS, such Ordinances and Resolutions must provide enforceable provisions subordinate to, and in harmony with, all other applicable federal and state statutes and regulations; and WHEREAS, the City Council desires to provide a clear set of general policy guidelines for the conduct of city government; NOW, THEREFORE, the City Council of the City of Spokane Valley does hereby affirm and resolve that the following core beliefs shall serve as guidelines for the conduct of affairs by all branches of Spokane Valley City Government. Section 1. We believe that Spokane Valley should be a visionary city encouraging its citizens and their goverment to look to the future beyond the present generation and to bring such ideas to public discussion and to enhance a sense of community identity. Section 2. We believe that Corporate decision making is the only lawful and effective way to conduct the public's legislative business and that careful observance of a clear set of 47 Proposed "Governance Coordination Manual" 4/10/2003 Section 3. Section 4. Section 5 Section 5. Section 6. 4 . 00 0Valley Govemenc.e Coordination rules of procedure can best enhance public participation and decision making. We believe in the City Council as policy leaders of the City. One or more City Council members are encouraged to take the lead, where practical, in sponsoring Ordinances or Resolutions excepting quasi-judicial or other public hearings and the statutory duties of the City Manager as set forth in RCW 35A.13.020. We believe in hearing the public view. 'she affirm that members of the public should be encouraged to speak and be heard through reasonable rules of procedure when the public business is being considered thus giving elected officials the broadest perspectives from which to make decisions. We believe that the City of Spokane Valley's governance should be known as "user friendly" and that all elements of Governance Coordination and general operations should contain consideration as to how citizens will be served in the most responsive, effective and courteous manner possible. We believe that the economic and commercial job base of the community must be protected and encouraged to grow as an alternative to increasing property taxes. We believe it imperative to have an expanded and diverse economic base, We resolve that a duty of the City Manager shall be to conduct the affairs of the city within his/her authority by directing administrative policies designed to carry out the following: a. Promote mutual respect between the Citizens, City staff and the City Council by creating the organizational team work necessary for effective, responsive and open government; b. Prescribe procedures for administrative personnel which give the City Council and public as much advance notice as � possible when issues are to be brought for discussion. c. Establish and maintain a formal city -wide customer service program with emphasis on timely response, a user- friendly atmosphere, and an attitude of facilitation and accommodation within the bounds of responsibility, integrity, and financial capability of the city. Organizational and job description documents shall contain guidelines for employees which require accepted "best practice "elements of customer service and performance. d. Direct administrative personnel to seek creative ways to contain or impede the rising cost of goverrunental services including examination of private sector alternatives to appropriate governmental services. 48 Proposed "Governance Coordination Manual" 4/10/2003 e. Provide a data base of future projects and dreams for the new City of Spokane Valley so that good ideas from it's citizens and leaders are not lost and the status of projects can be readily determined. Passed and approved by the City Council of the City of Spokane Valley at a regular meeting on 2003. Attest: City Clerk City Attorney 49 Mayor Approved as to form: jValley Extire 4 County 5 Amouitit $ Amount 2003/2004 CITY BUDGET FOR ROAD M & 0 SERVICES BY COUNTY Bars Code Activity# (2003) (2004) Description Notes 15 J [Road & Street Preservation. tion. 541,10 Engineering +13434 X13&5 Subtotal $0 $t} 541.30 1542 542.10 542,30 54.40 R oadway 2242 Chip Sealing 2344 $111,900 $151,776 Crack Sealing 2348 Fog Seal Subtotal $111,500 $151,776 541.40 Drainage 541.50 Structures 2511 51,850 $1.860 Bridge Inspeclian Subtotal $1,850 51,660 541,60 Traffic Z. Pedestrian Services 541.61 Sidewalks 541.62 Spacial Purpose Paths 541.63 Parking Facilities 541.90 Preservation and Administration Overhead 1350 Subtotal $0 SO 2312 $10,044 $10,292 2320 $3,100 $33,480 2322 $30,680 $48,112 2330 $18,6470 $18,972 2340 $152,000 $146,044 23400 $50,000 2340 $30,090 S25,2913 2241 2343 $34700 5354,144 2346 $111 5113,332 2351 SO 51,240 2399 550,000 550,000 SubtotaI $772,224 5551,412 Drainage 2401 Culvert CleanoiL 2402 Other Drainage Street Cleaning Page 1 of 3 Eli.crelionsry nen' Discretion: rY Ii n 4 Isom Road &. Street Maintenance • .Engineering Roadway Dust Oiling 04u denary Item Shourder Repair Shourde r Main( G rader GralveYDirl Rd Gradin Folhpl Pa tching Pothole Patching (Requested). Disc rera wry der m Pothole Patching (Winter) Blade Patch Cold Pavement Remove $ Replace 4iwrclionarj[1am Blade Patch Hot t7 lssrellonary[1em GravalIOirt Rd Temp 1iSC Roadway Repair piscrciionary[lam 2003/2004 CITY BUDGET FOR ROAD M & 0 SERVICES BY COUNTY County $ Amount $ Amount Bars Code Activity # (2003) (2004) Description Notes 542.50 542.64 2411 Ditch Cleaning- Grader 2412 Ditch Cleaning-Orott 2413 $0 51,240 Light Ditch Cleaning 2420 Drywell Repair 2430 Culvert Repair /Replace 2665 Chasing Water 2716 515.000 $15000 Pond Maintenance Discretionary item 2761 Storm Washout 9710 519,220 519,592 Drywell Repair 9720 548240 $62,128 Drywell Cieanout Reduced 515.000 to fund edlvity 2716 9730 $6,200 $6,324 Culvert Repair 9740 $3,100 $3,844 Culvert Cteanout 9742 $3,720 $3,844 Swale Maintenance 9747 $8,680 58,804 Curb, Gutter & Inlet Repair 9750 52,460 $3,844 Chasing Water 9751 56200 $8,804 Investigation Subtotal 5112,840 5133,424 Structures 2512 $12.400 $12.648 Bridge Repair -Sup 2513 56,200 $6.324 Bridge Repair -Stab Subtotal $18,600 $18,972 542.60 Traffic & Pedestrian Services 542.61 Sidewalks 2610 51,860 $1.660 Sidewalk Repair 2611 51,240 51.240 Curbs Subtotal $3,100 $3,100 542.62 Special Purpose Paths 2620 $620 5620 Paths Discretionary Item Subtotal 5620 5620 542.63 2630 Street Lighting Street Lighting Maintenance (Preventive) Street Lighting Maintenance (Emergency) Subtotal Discretionary item Discretionary item Traffic Control Devices 2641 550.840 566,056 TMS, Sign Maintenance 2642 5163,680 5278,256 TMS, Signal Maintenance (Preventive) Signal Emergency Maintenance Signal Timing Operations 2643 5105,400 5107,508 TMS, Striping 2644 S39,680 540,424 TMS, Crosswalks & mkgs 2645 512,400 515,126 Guardrail Maintenance Discretionary Item 2646 $3,100 53,224 RtW Fencing Discretionary item 2648 $620 $0 Weighing Stations Discretionary item 2649 $1,860 S1,860 Weight Restriction Signing Discretionary itcm Page 2 of 3 1 2003/2004 CITY BUDGET FOR ROAD M & 0 SERVICES BY COUNTY County $ Amount 5 Amount Bars Code Activity # (2003) (2004) Description Notes 542.67 2653 5620 $U Striping -Prep & Cleanup 4202 TMS, Accident Repair -Signs 4203 TMS, Accident Repair - Signals 4204 TMS, Accident Repair -Other Subtotal 5378,200 5532,456 542.66 Snow & Ice Control 2661 562,000 $189,720 Liquid Deicing 2662 $99,200 5290,904 Sanding 2663 $148,800 $278,256 Snow Rernoval- Roadway 2664 56,324 Snow Removal - Sidewalks Subtotal $310,000 5765,204 Street Cleaning 2670 5279.000 $474,300 Street Cleaning 2671 $0 $63,240 Winter Sweeping 2670SP 53,100 $5,084 Stockpile Clean -up Subtotal 5282,100 5542,624 Discretionary Item 542.70 Roadside 2647 S6.200 56,324 Median Maintenance Discrettnary item 2711 512.400 $12,648 Roadside Mowing Discreebnary ilcm 2712 531,000 544,268 Brush Clearing/Tree DiscroCenary item 2713 524,800 525,296 Weed Control -Res Dlscreconaryitem 2713A $6,200 S6,324 Weed Control -Res (No Spray) Disc/et/celery item 2714 S37,200 $37,944 Weed Control -Gen Dis item 2714A 56,200 56,324 Weed Control -Gen (No Spray) Dis Item 2720 $6,200 S8,604 Iuigantion Discretionary item 2750 52,480 55,084 Utter Pickup Discretionary item 2750D $2,480 52,480 Utter Pickup Deer Discretionary item 2753 $1,240 51,240 Litter Control Discretionary item 2760 51,240 51,240 Contour Control Dir=etanary item 2762 $3,720 53,844 Contour Control -R/W Discretionary Item S20,000 520,000 Litter/Weed Control - Geiger Crew Discnationary Item Subtotal 5161,360 5181,620 542.80 Ancillary Operations 542.90 Maintenanco Administration & Overhead TOTAL 52,152,504 $3,183,268 County 1935Iighti•- 7•rnonth prciostion. $225k ann. State 542.63 S135,000 5225,000 Electric Utility Cost (Streetlights) t63 lights 542.64 S52,000 586.667 Electric Utility Cost (Traffic Signals) Inctudoe Nmine res assoc. wt signals -lot included in County 1080 proposal Page 3 of 3 EXHIBIT 4 200312004 CITY BUDGET FOR ROAD M & 0 SERVICES BY COUNTY County $ Amount Amount Bars Code Activity # (2003) {2004} Description Notes L "1; [Road & Street Preservation 541.10 1 342 542.40 4384 4385 Subtotal SO $0 Subtotal $4 $0 Engineering 541.30 . Roadway 2342 Chip Sealing 2344 $111,600 $151,776 Crack Sealing 2346 Fog Seal Subtotal $111600 $151,77$ l 541.40 Drainage 541.50 Structures 2511 $1.860 $1,860 Bridge Inspection Subtotal $1,850 $1,860 541.130 Traffic $ pedestrian Sep 541.61 Sidewatka 541,62 Special Purposo Paths 541.63 Parking Facilities 541.90 Preservation and Admini #ration Overhe 4360 [ '& Street Maintenance 542 - Erig rleerin 542.30 Roadwe y 2312 510,044 510,2 Dual Oiling 232D 53,100 533, 60 Shoulder Repair 2322 539,890 $48,112 Shoulder Mallit Grader 2330 Si 8,800 $18,972 GrovelrDlrt RdGrading 2340 $162,000 $146,044 Pot/tele Pa/oiling 2340D $50,000 Patlrao Patching (Requested) 2340W 580,000 $25,296 Pothole Patching (Winter) 2341 Blade Patel Cold 2343 5347,200 $3$4,144 Pavement R+ move & Replace 2346 6111,600 $113.632 Blade Patch Hot 2351 $0 $1,240 GravoIIDIri Rd Temp 2399 5 50,000 $50,000 Mlsc Roadway repair Subtotal 5772,224 $851,412 Drainage 2401 Cu Cleanout 2402 Other Drainage SIreel. Cleaning Page 1 of 3 D isereLini y ilcm Discreknary item tilscre;lanery item Olsare`iansry item r]lacreVanar}' Item Dine eGOHrry ilcm D i:Galionnry ilcm D LtereliBihf.ry ilcm 4 2003/2004 CITY BUDGET FOR ROAD M & 0 SERVICES BY COUNTY County $ Arnount $ Amount Bars Code Activity # (2003) (2004) Description Notes 542.50 Structures 2512 512,400 $12,648 Bridge Repair-Sup 2513 $6,200 $6,324 Bridge Repair -Sub Subtotal $18,600 $18,972 542.60 Traffic & Pedestrian Services 542.61 Sidewalks 2610 51,860 $1,860 Sidewalk Repair Dscretienary item 2611 $1,240 $1,240 Curbs Discraticnary item Subtotal $3,100 53,100 542.62 Special Purpose Paths 2620 $620 $620 Paths Discretionary item Subtotal $620 $620 542.63 2630 Street Lighting Street Lighting Maintenance (Preventive) Street Lighting Maintenance (Emergency) Subtotal 542.64 2411 Ditch Cteaning- Grader 2412 Ditch Cleaning -Croat 2413 $0 $1,240 Light Ditch Cleaning 2420 Drywell Repair 2430 Culvert Repair /Replace 2665 Chasing Water 2716 $15.000 515.000 Pond Maintenance 2761 Storm Washout 9710 $19,220 519,592 Drywall Repair 9720 $48.240 562,128 Drywell Cleanout 9730 S6.200 56,324 Culvert Repair 9740 53,100 53,844 Culvert Cleanout 9742 S3,720 53,844 Swale Maintenance 9747 58,680 $8,804 Curb, Gutter & Inlet Repair 9750 52,480 53,844 Chasing Water 9751 56,200 $8,804 Investigation Subtotal $112,840 5133,424 Traffic Control Devices 2641 550,840 $86,056 TMS, Sign Maintenance 2642 5163,680 $278,256 TMS, Signal Maintenance (Preventive) Signal Emergency Maintenance Signal Timing Operations 2643 5105,400 $107,508 TMS, Striping 2644 539,680 $40,424 TMS, Crosswalks & mkgs 2645 S12,400 515,128 Guardrail Maintenance oiscredonary mem 2646 53,100 53,224 RIW Fencing oisereuonary Mem 2646 5620 50 Weighing Stations Discretiornryilun 2649 51,860 51,860 Weight Restriction Signing oi,crctionaryaom Page 2of3 txscre;ionery Item Reduced $15,000 to fund acuvuy 27 t6 2003/2004 CITY BUDGET FOR ROAD M & 0 SERVICES BY COUNTY Bars Code 542.66 542.67 542.70 County Activity # 2653 4202 4203 4204 Subtotal 2661 2662 2663 2664 Subtotal 2670 2671 2670SP Subtotal S Amount (2003) S620 $279,000 $0 53.100 $282,100 2647 56,200 $6,324 2711 $12,400 $12,648 2712 531,000 544,268 2713 $24,800 $25,296 2713A $6,200 56,324 2714 $37,200 537,944 2714A 56,200 S6,324 2720 56,200 58,804 2750 52,480 S5,084 2750D 52,480 52,480 2753 $1,240 51.240 2760 S1,240 $1.240 2762 S3,720 53.844 S20,000 520,000 Subtotal $161,360 $181,820 542.80 Ancillary Operations 542.90 Maintenance Administration & Overhead TOTAL 52,152,504 53,183,268 542.63 $135, 000 542.64 $5Z000 'tot included in County M80 proposal $ Amount (2004) $0 $378,200 5532,456 S62,000 5189,720 599,200 5290,904 $148,800 5278,256 $6,324 $310,000 $765,204 $474,300 $63,240 55,084 $542,624 S225,000 Description (Th Striping -Prep & Cleanup TMS, Accident Repair -Signs TMS. Accident Repair - Signals TMS, Accldont Repair -Other Snow & Ice Control Liquid Deicing Sa Itid ing Snow Rernoval- Roadway Snow Removal - Sidewalks Street Cleaning Street Cleaning Winter Sweeping Stockpile Clean -up Roadside Median Maintenance Roadside Mowing Brush ClearinglTree Weed Control -Res Weed Control -Res (No Spray) Weed Control -Gen Weed Control -Geri (No Spray) Irrigan1Eon Litter Pickup Litter Pickup Deer Litter Control Contour Control Contour Control -R/W Litter/Weed Control- Geiger Crew Electric Utility Cost (Stiootlights) Page 3 of 3 Notes Discrethxrary itern Discretionary Lein Discretionary item Discretionary mem Discretionary item DiscreUonsry item Discretionary Hem Disae denary item Discretionary nom Di5crtWonery item 0iscrecbnary item blscre Ionery Item Discretionary Item Discretionary Item 0'4' Let item County 1.535 lights- 7•mcrrllt projection. $225k ann. Slate Sea lights S86.667 Electric Utility Cosi (Traffic Signals) Includes Aamineires essoc. vet signals