2003, 03-13 Study SessionNOTE: AT COUNCIL STUDY SESSION, THERE WILL BE NO PUBLIC COMMENTS, EXCEPT COUNCIL RESERVES
THE RIGHT TO REQUEST INFORMATION FROM THE PUBLIC AND STAFF AS APPROPRIATE
SUBJECT
Finance
Administration
Building
Parks & Rec.
Parks & Rec.
Administration
Study Session Agenda, March 13, 2006
CITY OF SPOKANE VALLEY
CITY COUNCIL WORKSHEET — STUDY SESSION
DISCUSSION LEADER ACTIVITY
Bob Noack
Stan McNutt
Bob Ely
Bill Hutsinpiller
Bill Hutsinpiller
Lee Walton
CITY HALL AT REDWOOD PLAZA
11707 East Sprague Avenue, First Floor
Spokane Valley, Washington
Thursday, March 13, 2003, following regular meeting
Property Tax ordinance review (10 minutes)
Information Services contract (15 minutes)
Building & construction permit transition
Interlocal (10 minutes)
Park operations /regulations ordinance
(15 minutes)
Parks and recreation services interlocal
(15 minutes)
/Animal control ordinance review (10 minutes)
DISCUSSION GOAL
Consensus — Agenda 3/25?
Consensus — Agenda ?
Consensus — Agenda 3/25?
Consensus — Agcnda 3/25?
Consensus — Agenda 3/25?
Consensus — Agcnda 3/25?
Administration Lee Walton Gail ail services interlocal (10 minutes) Consensus — Agenda 3/25?
Administration Lee Waltonrobation services interlocal (10 minutes) Consensus — Agenda 3/25?
Administration Lee Walton ✓ Review of Mirabeau Point Status (15 minutes) Consensus
Executive Session to follow at the conclusion of the Study Session for approximately one -half hour for review of personnel
issues.
Study Session Agenda. March 13.2006
Return to:
Daniela Erickson
Clerk of the Board
1116 West Broadway
Spokane, Washington 99260
• INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY
AND THE CITY OF SPOKANE VALLEY RELATING TO PROCESSING
OF BUILDING AND CONSTRUCTION PERMIT APPLICATIONS
THIS AGRE'Ei`ZENT, made and entered into by and between Spokane County, a political
subdivision of the State of Washington, having offices for the transaction of business at 1.116 West
Broadway, Spokane Washington 99260, hereinafter referred to as "COUNTY," and the City, of
Spokane Valley, a municipal corporation. 'of the State of Washington, having offices for the
transaction of business at Redwood Plaza, 11707 East Sprague, Avenue, Suite 106, Spokane Valley,
Washington 99206, hereinafter referred to as "CITY," jointly hereinafter referred to as the
"PARTIES." •
WHEREAS, pursuant to the provisions of RCW 36.3.2.120(6), the Board of County
• Commissioners has the care of County property and the management of County funds and
business; and
WHEREAS pursuant to the provisions of chapter 39.34 RCW, two or more public
entities may jointly cooperate between each • other to perform functions which each ` may
indivi.du.ally perform; and
WHEREAS, pursuant to the provisions of RCW 35.02.225, a newly incorporated city
may contract with a county to provide essential services; and
WHEREAS, the City of Spokane Valley has established its official date of incorporation
as of 12:01 A.M. on April 1; and
_ WHEREAS, all local governmental 'authority and jurisdiction with respect to the newly
incorporated arca transfers from Spokane County to the City of Spokane Valley upon the official
date of incorporation; and
WHEREAS, pursuant to chapter 19.27 RCW and chapter 19.27A'RCW, there shall be in
effect in all counties and cities of the State a state building code consisting of, for the purposes of
this Agreement unless otherwise mutually agreed to, the Uniform Building Code and related
standards as codified in WAC Chapter 51 -40; the Uniform Mechanical Code as codified in WAC
Page 1 of 6
WITNESSETH
Chapter 51 -44, both published by the International Conference of Building Officials; the Uniform
Plumbing Code as published by the International Association of Plumbing and Mechanical Officials
as codified in WAC Chapter 51-46 and WAC Chapter 51-47; the Uniform Fire Code and related
standards published by the International Fire Code Institute as codified in WAC Chapter 51-44 and
WAC Chapter 51 -45; the Washington State Energy Code as codified in WAC Chapter 51-11; and
the Ventilation and Indoor Air Quality Code as codified in WAC Chapter 51-13, all as adopted by
Spokane County with amendments thereto in Chapter 3 of the Spokane County Code; and
. WHEREAS, pursuant to chapter 19.27 RCW, the state building code shall be enforced by
the counties and cities; and
`VITER_H AS, Spokane County and the City of Spokane Valley agree that having County
staff finish processing various building and related construction applications /permits, which were
filed with Spokane County prior to the official date of incorporation of Spokane Valley, on
behalf of the City assist in an orderly transfer of authority and jurisdiction.
NOW TEfER) FORE for and In consideration of the mutual promises set forth hereinafter,
the PARTIES do mutually agree as follows:
SECTION NO.1:.PR.EINCORPORATION PERMIT APPLICATIONS FILED WITH
SPOKANE COUNTY
1.1 Except as otherwise provided for herein, COUNTY shall continue to review on behalf of
CITY all vested. building and construction applications /permits filed with the COUNTY before
the official date of.incorporation which involve property within CITY. For the purpose of this
Agreement the official date of incorporation shall be 1.2:01 A.M. on April 1, 2003. R.eview by
COUNTY shall occur in accordance with the - regulations under which the applications /permits
are vested or to which they are otherwise subject. Review contemplates coordination with
COUNTY not CITY departments for compliance with applicable land use controls and other
regulations. Any decision as to whether and /or when an application vested shall be made by
COUNTY.
1.2, COUNTY. review of building and construction relate d applications /permits, which
include but are • not limited to building permits, plumbing and mechanical permits, fire
systems /fire sprinkler permits, and grading and clearing permits, shall include decisions to
approve, condition or deny applications; follow -up inspections; issuance of extensions or
completion of extensions; and issuance of ancillary permits, such as grading, fire, plumbing and
mechanical permits, which are essential for completion of each original project permit. The term
"approve" shall include issuance of permits for any vested applications. Appeals of building
related permit decisions, if any, will be processed in accordance with section 3.02.020 of the
Spokane County Code, with the designated City of Spokane Valley administrative staff serving
in lieu of the city Building Official as that terminology is used in that section.'
Page2of6 •
1.3 COUNTY will prepare and send the CITY a list of all building and construction
applications/permits pending within the CITY as of the official date of incorporation.
Subsequent updated lists will be sent to the CITY on a regular or on request basis as mutually
agreed to.
SECTION NO. 2: PERMIT CONDITION AND CODE COMPLIANCE
2.1 Enforcement of Permit Conditions. The COUNTY is ati horizcd, on behalf of the City,
to enforce conditions of approval as provided for in Section 109.3 of the 1997 Uniform. Building
Code published by the International Conference of. Building Officials for those building and other
permits that the COUNTY processes pursuant to this Agreement. Such enforcement authority •
shall not include initiation of court enforcement actions whether civil or criminal Initiation of
such actions shall be the sole responsibility of the CITY.
2.2 Enforcement of Code Requirements. Within a reasonable period following the
effective date of this Agreement, the COUNTY shall provide the CITY with a list and brief
explanation of all building/construction code compliance matters occurring within the CITY'S
boundaries and under review by the COUNTY as of the official date of incorporation. All such
compliance actions not subject to a vested application/permit as described herein shall become
the responsibility of the CITY as of the date of incorporation.
SECTION NO. 3: DURATION
3.1 This Agreement shall become effective upon the CITY'S official date of incorporation
and shall continue until the COUNTY determines processing of those building and construction
applications /permits for which the COUNTY has accepted fees has been completed. The
terminology "processing" shall include code compliance as set forth in SECTION NO.2 herein.
above unless otherwise mutually tweed to in writing by the PARTIES. Building and
construction applications /permits subsequent to the official date of incorporation shall be the sole
responsibility of the CITY.
Upon request, and within a reasonable time, the COUNTY agrees to make any records available
to the CITY that the COUNTY has maintained under the teens of this Agreement.
SECTION NO. 4: APPLICATION PROCESS
4.1 COUNTY and CITY will each prepare and have available for applicants and other.
interested parties a document describing the handling of applications based on this Agreement.
Page 3 of 6
S I CTI NO. 5:: INDEMNIFICATION
5.1 COUNTY agrees to indemnify and defend CITY from any loss, cost or expense claimed by
third parties for property damage and bodily injury, including death, caused solely by the
negligence or willful misconduct of COUNTY, its employees or agents in connection with the
services to be performed by COUNTY under the terms of this Agreement.
5.2 CITY agrees to indemnify and de COUNTY fi-om any loss, cost or expense claimed by
third parties for property damage and bodily injury, including death, caused. solely by the
negligence or. willful misconduct of CITY, its employees or agents *in connection with the
obligations of CITY under the terms of this Agreement.
5.3 If the negligence or willful misconduct of both COUNTY and CITY, or a person identified
above for which each is liable, is a cause of such damage or injury, the loss cost of expenses
shall be shared between COUNTY and CITY in a proportion to their relative degrees of
negligence or willful misconduct and the right of indemnity shall apply to such proportion.
SECTION NO. 6: PERSONNEL
6.1 Control of personnel assigned by COUNTY to process applications /permits under this
Agreement shall remain with COUNTY. Standards of performance, discipline and all other
aspects of performance shall be governed by COUNTY. .
SECTION NO. 7: ADMINISTRATION
7.1 This Agreement shall be administered by the Spokane County Building & Code
Enforcement Director or his/her authorized designee, and the City Manager, or his/her authorized
designee.
SECTION NO. 8: AMENDMENTS
8.1 This Agreement is the complete expression of the terms hereto and any oral .
representation or understanding not i.ncorporated herein are excluded. Any modifications to this
Agreement shall. be in writing and signed by both PARTIES.
SECTION NO. 9: THIRD -PARTY BENEFICIARIES
9.1 This Agreement is made and entered into for the sole protection and benefit of the
PARTIES hereto. No other person or entity shall have any right of action or interest in this
Agreement based upon any provision set forth herein.
Page 4 of 6
SECTION NO. 10: VENUE
This Agreement has been and shall be construed as having been made and delivered within the
State of Washington and it is mutually understood and agreed by each party that this Agreement
shall be governed by the laws of the State of Washington, both as to interpretation and
performance.
SECTION NO. 11: ASSIGNMENT
Each Party to this Agreement binds itself, its successors and assigis of each other party with
respect to all covenants of this Agreement. Neither party may assign, or transfer in whole Or in
part its interest in this Agreement without the express written consent of the other party.
SECTION NO. 12: SEVERABILITY
No change, addition or erasure of any printed portion of this Agreement shall be valid or binding
upon the other Party. There shall be no modification of this Agreement, except in writing
executed with the same formalities as this present instrument.
SECTION NO. 13: HEADINGS
The section headings appearing in this Agreement have been inserted solely for the purpose of
convenience and ready reference. In no way do they purport to, and shall not be deemed to,
define, limit or extend the scope or intent of the sections to which they pertain.
SECTION NO. 14: ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the PARTIES. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the PARTIES. Both PARTIES have read and understand the
whole of the above Agreement and now state that no representations, promises or agreements not
expressed in this Agreement have been made to induce either to execute the same.
SECTION NO. 15: OWNERSHIP OF VEHICLES AND MATERIALS
All vehicles and/or materials owned or purchased by COUNTY for the purpose .of reviewing,
processing, and /or enforcing building and construction applications /permits pursuant to this •
Agreement, either from COUNTY moneys or moneys derived pursuant to this Agreement, shall
remain the sole property of COUNTY.
IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed on
date and year opposite their respective signatures.
Page 5 of 6
BOARD OF COUNTY COMMISSIONERS
DATE: OF SPOKANE COUNTY, WASHINGTON
ATTEST:
VICKY M: DALTON
CLERK OF THE BOARD
BY:
:DATE: C:FTY OF SPOKANE VALLEY:
ATTEST:
BY: •
• Daniela Erickson, Deputy
CITY CLERK
Approved as to form only:
JOHN ROSKELLEY, Chair
PHILLIP D. HARRIS, Vice -Chair
M. KATE MCCASLIN
BY:
Its':
Acting City Attorney
H:IValiry City1Oraft Contrncts\Building & Codc\B&C vested apps Interiowl Valley 021343 -draft 3:doc
Page 6 of 6
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. PT
MN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, LEVYING
THE REGULAR PROPERTY TAXES FOR THE CITY OF SPOKANE VALLEY,
WASH = INGTON IN SPOKANE COUNTY FOR THE YEAR COMMENCING JANUARY
1, 2004 TO PROVIDE REVENUE FOR CITY SERVICES AS SET FORTH IN THE
CITY BUDGET.
WHEREAS, State law authorizes the City of Spokane Valley to levy regular property
taxes upon the taxable property within the corporate limits in order to provide revenue for the
current expense budget of the City;
WHEREAS, following the incorporation of the City of Spokane Valley, the property
located within the City is no longer subject to the County Road tax and i the City authorized
to levy a property tax in a lesser amount;
WHEREAS, the City of Spokane Valley is authorized to levy $3.60 per thousand of
assessed valuation deducting therefrom levies collected by a Fire District and Library District in
the total amount of $2.00 per one thousand dollars of assessed valuation;
WHEREAS, RCW 84.52.020 requires the City Council on or before the 15 day of
November to certify budget estimates to the clerk of the Spokane County Board of
Commissioners including amounts to be raised by taxing property within the limits of the City;
and
WHEREAS, the City Council pursuant to notice will hold a public hearing on the
proposed budget estimates for 2004 including revenue sources which will fund the provision of
services.
NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington, do
ordain as follows:
Section 1. 2004 Levy Rate. There shall be and is hereby levied and imposed upon
real property, personal property and utility property, as defined in RCW Chapter 84.02 and
84.55.005 in the City of Spokane Valley, Washington a regular property tax for the year
coimnencing January 1, 2004 at a rate of $2.10 per one thousand dollars of assessed valuation. It
is recognized that fire districts currently levy upon property within the City at the rate of $1.50
per one thousand of assessed valuation and the City intends to provide $.50 per one thousand
dollars of assessed valuation pursuant to contract for library services with the Spokane County
Public Library District.
The regular property tax levied through this ordinance is for the purpose at receiving
revenue to make payment upon the general indebtedness of the City of Spokane Valley, the
Page 1
G:1C\C:ity of Spokane Valley I4324'd)idinwices'Ardinancc No. PT.doc
general fund obligations and for the payment of services for the City during the aid calendar
year. The City further recognizes that this ordinance shall be amended when the City Finance
Director obtains from the Spokane County Assessor the property valuation projections within the
City such that the Finance Director may determine, with reasonable accuracy, the amount of
property tax to be collected within the City of Spokane Valley. The purpose of this ordinance is
to establish the levy rate as permitted by law.
Section 2. Notice of Spokane County. Pursuant to RCW 84.52.020, the City Clerk
shall certify to the County Legislative Authority a true and correct copy of this ordinance, as well
as, the budget estimates adopted by the City Council in order to provide for and direct the taxes
levied herein that shall be collected and paid to the City of Spokane Valley at the time and in the
manner provided by the laws of the State of Washington.
Section 3. Severability. If any section, sentence, clause or phrase of this ordinance
shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 4. Effective Date. This Ordinance shall be in full force and effect on the
official date of incorporation provided publication of this Ordinance or a summary thereof occurs
in the official newspaper of the City as provided by law.
ATTEST:
PASSED by the City Council this day of March, 2003.
Interim City Clerk, Ruth Muller
Approved As To Form:
Interim City Attorney, Stanley M. Schwartz
Date of Publication:
:Effective Date:
Page 2
G:1CICity of Spokane Valley 143241Ordinances\Oidinance No. PT.doe
Mayor, Michael DeVleming
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, ADOPTING BY REFERENCE CHAPTERS 5.04 AND 5.12 OF THE
SPOKANE COUNTY CODE AS THE ANIMAL CONTROL REGULATIONS FOR THE
CITY OF SPOKANE VALLEY.
WHEREAS, the City Council has determined that the regulation and licensing of animals
within the limits of the City of Spokane Valley will protect human health and safety and to the
greatest degree practicable prevent injury to property and cruelty to animals; and
WHEREAS, the City of Council has determined that it is in the best interests of the City of
Spokane Valley to adopt animal control regulations and licensing requirements set forth in Chapters
5.04 and 5.12 of the Spokane County Code as the Animal Control Regulations for the City of
Spokane Valley;
IOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County,
Washington, do ordain as follows:
Section 1. Animal Control R.egulations. Pursuant to RCW 35A.11.020 and RCW
35A.12.140, the City of Spokane Valley adopts by reference Chapter 5.04 entitled "Dogs and Cats"
and Chapter 5.12 entitled "lnherently Dangerous Mammals /Reptiles" of the Spokane County Code as
now in effect and as subsequently amended as the Animal Control Regulations for the City of
Spokane Valley, except any reference to "Spokane County" in Chapters 5.04 and 5.12 of the
Spokane County Code shall be construed to refer to the City of Spokane Valley.
Section 2. Copy to Be Available. One copy of Chapters 5.04 and 5.12 of the Spokane
County Code shall be available in the office of the City Clerk for use, inspection and copying by the
public.
Section 3. Reference to Hearing Bodies. When the animal control regulations adopted in
Section 1 of this ordinance refer to Board of County Commissioners, Board of Appeals, Hearing
Examiner or any other similar body, the City Council shall serve in such roles, but retains the right to
establish one or more of such bodies, at any time without regard to whether any quasi-judicial or
other matter is then pending for the purpose of delegating the appeal or other matter for hearing and
disposition.
Section 4. Severability. If any section, sentence, clause or phrase of this ordinance shall
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this ordinance.
Page l
C:1Documents and SettingsVmuller\L.oca1 SettingsVrempornry Interact Files1OLK11\Ani mal Control Ordinance.doc
Section 5. Effective Date. This Ordinance shall be in full force and effect on the official
date of incorporation provided publication of this Ordinance or a summary thereof occurs in the
official newspaper of the City as provided by law.
ATTEST:
PASSED by the City Council this day of February, 2003.
Interim City Clerk, Ruth Muller
Approved as to Form:
Interim City Attorney, Stanley M. Schwartz
Date of Publication:
Effective Date:
Mayor, Michael DeVleming
Page 1
C:ltaocuments and Settiugslrmuller\Local SettingslTemporary Internet Filcs%01L4:1 t\Animal Control Ordintitce.doc
:Chapter 5.04 DOGS AND CATS Page 1 of 2
Title 5 ANIMALS
Chapter 5.04 DOGS AND CATS
5.04,010 Purpose.
5.04.020 Definition
5.04.030 Dog license— Reauired.
5. 04.0301 Dogicaf to have current vaccinati n ainst rabies.
5.04.031 Cat license — Required.
5.04.032 Declaration of danorous dog— Hearing and p_opeal-- Imuoundina_of dog.
5.04.033 Determination of otentially dangerous dog— Notice, hearing and appeal.
• 5.04.035 Registration of dangerous dogs — Requirements— Annual fee,
5.04.036 Dangerous dogs— Identification.
5.04.040 Unlawful use of license twos.
5.04.042 Commercial kennels.
5,04.043 Private kennels.
5.04.050 Enforcement Dower.
5.04.060 Impounding of dog iNtotice of owner or keeper -- Redemption —Fee,
5.04.065 Adoption of animal—Agreement to sour neuter— Sterili de osit -- Forfeiture of animal -- Animal neuteringprogram
revolving account
5.04.066 Impounding of cats— Notice to owner or kger— Redemption.
5.04.067 Control of cats.
5,04.070 Control of dogs.
5.04.071 Violations as in actions— Exceptions.
5.04.072 Notice of infraction — Issuance
5.04.073 Notice of infraction— Determination final unless contested —Form.
5,04.074 Resoonse to notice of infraction -- Contesting determination— Hearing — Failure to respond or appear,
5.04.075 Hearings —Rubs of procedure— Counsel.
5,04.076 Hangs— Contesting determination that infraction committed — Appeal.
5.04.077 Hearirgs—Exolanation of mitigation circumstances.
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'Chapter 5.04 DOGS AND CATS Page 2 of 2
5.04.07$ Order of cokrt- -Civil nature—Waiver. reduction, suspension of penalty — Community service in lieu gf Dena Ity.
5.0 Not
4 .Q79 ice of [ aiure to sicn,_nonappearance— failure to satisfy np
5.04.0791 Person receiving notice — Identification an�deteniion.
5 Failure to obey instructions of an officer,
5.04.090 Animal control director c,}y his or her designee— Issuance oLc riminai citation.
5.04.110 Redemption procedures.
5.04.120 Destruction of vicious dogs.
5,04.130 Penalties.
5.04.131 Violation as constituting a public nuisance.
5.04.140 Fee setting authority.
5.04.150 Duiy when striking domestic animal with motor vehicle.
5.04.160 Anim I bites fo be reported.
5,04.170 Spayijg _and neutering services.
" 5,04.900 Severability
5.04.910 Effective date — preservation of existing cases.
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Chapter 5.12 LNHERENTLY DANGEROUS MAMMALS /REPTILES Page 1 of 1
Title 5 ANIMALS
Chapter 5.12 INHERENTLY DANGEROUS MAMMALS /REPTILES
5,12.010 Purpose,
5.12,020 Definitions.
5.12.030 Running_et large.
5.12.040 Harboring /owning inherently dangerous mammals and/or inherently_dangerous reptilIeS,
5.12.050 Exemptions.
5.12.060 Licensing and ins rp.�,tran.
5.12.070 Renewal of licenses.
5.12.080 Standards for housing and care.
5,12.090 Impounding /housing fees, violations, penalties,
5.12.100 Enforcement provisions.
5,12.110 Sale and transfer of inherently dangerous marnmals and/or inherently dangerous reptiles.
5.11120 Running at lame /duty to notify animal control department.
5.12.130 Rabies virus testingLuty to reimburse for costs.
5.1 x,,140 Agreeme
5.12.150 Severability.
5.12.160 Comp stance with othedaws.
littp: / /ordlink.comlcodes /spokaneco /_ DATA /TITLE05 /Chapter_5_12 ERENTLY DAN... 2/26/2003
Return to: Daniela Erickson Spokane Valley Contract
Clerk of the Board No. CO3 -19
1116 West Broadway Approved:
Spokane, Washington 99260
INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY
AM) CITY OF SPOKANE VALLEY
REGARDING DATA PROCESSING SERVICES
(April 1, 2003 —December 31, 2004)
THIS AGREEiNT, made and entered into by and between Spokane County, a political
subdivision of the State of Washington, having offices for the transaction of business at 1116 West
Broadway Avenue, Spokane, Washington, 99260, hereinafter referred to as the "COUNTY," and
City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the
transaction of business at the Redwood Plaza, 11707 East Sprague Avenue, Suite 106, Spokane
Valley, Washington, 99206, hereinafter referred to as the "CITY," jointly hereinafter referred to as
the ".PARTIES."
WITNESSETH:
WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County
Commissioners of Spokane County has the care of county property and management of funds and
business; and
WHEREAS, pursuant to chapter 35.02 RCW, the City of Spokane Valley established
midnight, March 31, 2003, as its official date of incorporation and upon that date will commence
operations as a city; and
WHEREAS, pursuant to chapter 35.02 RCW, as of the official date of incorporation, local
governmental authority and jurisdiction with respect to the newly incorporated area transfers from
Spokane County to City of Spokane Valley; and
WHEREAS, chapter 39.34 RCW (Interlocal Cooperation Act), authorizes counties and
cities to contract with each other to perform certain functions which each may legally perform; and
WHEREAS, the City of Spokane Valley desires to contract with Spokane County
through its Information Systems Department to provide quality data processing services to its
staff and residents.
NOW, THEREFORE, for and in consideration of the mutual promises set forth
hereinafter, the PARTIES do mutually agree as follows:
Page 1 of 8
SECTION NO. 1: PURPOSE / SERVICES
The purpose of this Agreement is to set forth the terms and conditions under which COUNTY,
through the Spokane County Information Systems Department ( "ISD ") will provide Data
Processing Services ( "Services ") to CITY. Such Services include Fixed Price Services and
Discretionary Services.
Fixed Price Services consist of (1) Access to PRISM, (2) Access to WebPadal, (3) Web Access, (4)
Web/Email Access, and (5) GIS.
Discretionary Services consist of (1) Programming Services, (2) WEB 1- Iosting Services, and (3)
GIS services not included as part of Fixed Price Services. Such Services are more particularly
discussed in Attaclunen_ is "A," "B," and '`C" attached hereto and incorporated herein by reference.
SECTION NO. 2: DURATION
This Agreement shall continence upon execution by both PARTIES and run through 12:00 P.M.
December 31, 2004, unless one of the PARTIES provides notice of termination as further described
in Sections No. 5 and 10 of. this Agreement. Provided, however, CITY agrees that there is a certain
lead time is necessary in conjunction with COUNTY providing certain Services. Accordingly,
although the term of Agreement with commence as of the date executed by both PARTIES, the
actual provision of certain Services will not necessarily comrnence as of that date.
SECTION NO. 3: COST OF SERVICES Arill) PAYMENTS
CITY shall' pay COUNTY the actual costs of COUNTY providing Fixed Price Services and
Discretionary Services under this Agreement.
Costs for Fixed Price Services to include (1) Access to PRISM, (2) Access to WebPadal, (3) Web
Access, (4) Web/Email Access are set forth in Attachment "A" attached hereto and incorporated
herein by reference. Costs for Fixed Price Services to include GTS are set forth in Attachment `B,"
attached hereto and incorporated herein by reference. Fixed Price GIS services includes COUNTY
providing one (1) GIS specialist to CITY, to be housed at CITY. CITY shall pay the full costs of
such GIS specialists to include salary, benefits, supplies, materials, equipment, and
administrative overhead costs.
Costs for Discretionary Services to include (1) Programming Services, (2) WEB Hosting Services,
and (3) GIS services not included as part of Fixed Price Services are set forth in Attachment "C,"
attached hereto and incorporated herein by reference.
The PARTIES agree that the costs set forth in Attachments "A," "13," and "C" respectively are
projected costs. COUNTY will charge CITY actual costs. Actual costs will include direct labor,
supervision, employee benefits, equipment rental, materials and supplies, utilities, subcontracted
work and permits and overhead costs. Labor rates can be affected by overtime, extra holiday pay,
shift differential, labor contracts, and on -call rates. Accordingly labor rates set forth in Attachment
Page 2 of 8
"13" will be reviewed and modified when required. COUNTY will notify CITY in writing of any
changes to or modifications of such labor. rates.
COUNTY will bill CITY for the cost of all Fixed Price Services, except GIS services, and
Discretionary Services, monthly, during the first week of the month for the preceding month.
Payments by CITY for these services will be due within 30 days of billing.
COUNTY will bill CITY for costs of GIS services as set forth in Attachment "13," on a monthly
basis during the first week of each month. Monthly payments will determined by dividing those
costs set forth in Attachment "8" by actual number of months from the commencement of
providing such services through December 31, 2004. For example, Attachment "B" contemplates a
19 month budget from April 1, 2003 through December 31, 2004. Accordingly, the monthly
payments will be calculated by dividing the total 19 monthly budget of $172980,12 by 19 and
billing the CITY $9,104.22 per. month. If the COUNTY does not start providing GIS services until
May 1, 2003, then the budget will be adjusted accordingly, and the new budget through December
2004 would be divided by 18.
At the end of calendar year 2003 and calendar year 2004, using actual expenditures for all items set
forth in Attachment "8" COUNTY will determine whether or not the estimated Costs used as the
basis for establishing the budget were accurate. To the extent that CITY was over billed in any year,
it will receive a credit to be applied as mutually agreed. If CITY was under billed, it will receive a
debit in the subsequent billing. The adjustment will normally take place in March of the year
following the year Services were performed.
At the sole option of COUNTY, a penalty may be assessed on any late payment by CITY based on
lost interest earnings had the payment been timely paid and invested in the Spokane County
Treasurer's Investment Pool.
SECTIO\` NO. 4: CITY RESPONSIBILITIES
In conjunction with COUNTY providing the services described in SECTION NO. 1 CITY does:
(a) Confer on COUNTY the authority to perform the GIS and mapping maintenance services within
CITY limits for the purposes of carrying out this Agreement,
(b) Agree that when COUNTY provides Services COUNTY ISD may exercise all the powers and
perform all the duties vested by law or by resolution in the CITY or other officer or department
charged by CITY with data processing services
(c) Agree that the CITY shall be responsible for providing workspace and furnishing phones, desk,
chair and any other items deemed necessary for GIS specialist to perform their work.
(d) Agree that in connecting the CITY network with the COUNTY network the CiTY incurs the
legal and financial responsibility of maintaining Virus protection on all CITY desktops, and a
properly configured firewall on any other connections into the CITY network for the protection of
the Wide Area network comprised of COUNTY, City of Spokane, Spokane County Health,
Spokane Transit Authority, and the State of Washington.
Page3of8
SECTION NO. 5: NOTICE
All notices or other communications given hereunder shall be deemed given on: (1) the day such
notices or other communications are received when sent by personal delivery; or (2) the third day
following the day on which the same have been mailed by first class delivery, postage prepaid
addressed to PARTIES at the address set forth below, or at such other address as the PARTIES
shall from time -to -time designate by notice in writing to the other PARTIES:
COUNTY: Spokane County Chief Executive Officer or his/her authorized representative
1 116 West Broadway Avenue
Spokane, Washington 99260
Spokane County Director of ISD
815 North Jefferson
Spokane, Washington 99260 -0400
CITY: City of Spokane Valley City Manager or his/her authorized representative
Redwood Plaza
11707 East Sprague A.venue, Suite 106
Spokane Valley, Washington 99206
SECTION NO. 6: COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which, when so
executed and delivered, shall be an original, but such counterparts shall together constitute but
one and the same.
SECTION NO. 7: SUBCONTRACT
COUNTY may subcontract any of its responsibilities set forth herein provided COUNTY retains
the appropriate supervision and inspection of the contractor's work.
SECTION NO. 8: LIABILITY
(a) COUNTY shall indemnify and hold harmless CITY and its officers, agents, and employees, or
any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of
any nature whatsoever, by any reason of or arising out of any negligent act or omission of
COUNTY, its officers, agents and employees, or any of them relating to or arising out of
performing services pursuant to this Agreement. In the event that any suit based upon such claim,
action, loss, or damages is brought against CITY, COUNTY shall defend the same at its sole cost
and expense; provided that CITY reserves the right to participate in said suit if any principle of
governmental or public law is involved; and if final judgment in said suit be rendered against CITY,
and its officers, agents, and employees, or any of them, or jointly against CITY and COUNTY and
their respective officers, agents, and employees, COUNTY shall satisfy the same.
Page 4 of 8
(b) CITY shall indemnify and hold harmless COUNTY and its officers, agents, and employees, or
any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of
any nature whatsoever, by any reason of or arising out of any negligent act or omission of. CITY, its
officers, agents and employees, or any of them relating to or arising out of performing services
pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or
damages is brought against COUNTY, CITY shall defend the same at its sole cost and expense;
provided that COUNTY reserves the right to participate in said suit if any principle of governmental
or public law is involved; and if final judgment in said suit be rendered against COUNTY, and its
officers, agents, and employees, or any of them, or jointly against COUNTY and CITY and their
respective officers, agents, and employees, CITY shall satisfy the same.
(c) The foregoing indemnity is specifically intended to constitute a waiver of each party's immunity
under Washington's Industrial Insurance Act, Chapter 51 R.CW, respecting the other party only, and
only to the extent necessary to provide the indemnified party with a full and complete indemnity of
claims made by the indemnitor's employees. The PARTIES acknowledge that these provisions
were specifically negotiated and agreed upon by them.
(d) COUNTY and CITY agree to either self insure or purchase polices of insurance covering the
matters contained in this Agreement with coverages of not less than $5,000,000 per occurrence with
$5,000,000 aggregate limits including for PROSECUTOR deputies professional liability and auto
liability coverages.
SECTION NO. 9: RELATIONSHIP OF THE PARTIES
The PARTIES intend that an independent contractor relationship will be created by this Agreement.
No agent, employee, servant or representative of COUNTY shall be deemed to be an employee,
agent, servant or representative of CITY for any purpose. Likewise, no agent, employee, servant or
representative of CITY shall be deemed to be an employee, agent, servant or representative of
COUNTY for any purpose.
Control of personnel standards of performance, discipline and all other aspects of performance,
including that of the staff, shall be covered entirely by COUNTY.
COUNTY shall furnish all personnel and such resources and materials deemed by COUNTY as
necessary to provide Services described and/or requested by CITY.
SECTION NO. 10: MOI)IWICATION AND TERMINATION
This Agreement may be modified in writing by mutual agreement of the PARTIES.
Any Party, except with respect to Fixed GIS Services, may terminate this Agreement for any reason
whatsoever upon a minimum of 90 days written notice to the other Party. Fixed GIS Services may
not be terminated by CITY through the initial term of this Agreement.
Any Party may terminate this Agreement upon a material breach by the another Party, provided the
Party seeking to terminate the Agreement shall provide at least 30 days written notice and an
opportunity to cure to the breaching Party.
Page5of8
Upon termination, CITY shall be obligated to pay for only those services rendered prior to the date
of termination.
SECTION NO. 11: PROPERTY AND EQUIPMENT
The ownership of all property and equipment utilized by COUNTY or CITY respectively in
providing Services or meeting its obligations under the terms of this Agreement shall remain with
Party providing such property or equipment unless specifically and mutually agreed by the
PARTIES to the contrary.
SECTION NO. 1 GENERAL TERMS
This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree
that there are no other understandings, oral or otherwise, regarding the subject matter of this
Agreement. No changes or additions to this Agreement shall be valid or binding upon the
PARTIES unless such change or addition is in writing, executed by the PARTIES.
Both PAR I TLS agrees to aid and assist the other Party in accomplishing the objectives of this
Agreement.
This Agreement shall be binding upon the PARTIES hereto, their successors and assigns.
SECTION NO. 13: VENUE STIPULATION
This Agreement has been and shall be construed as having been made and delivered within the
State of Washington and it is mutually understood and agreed by each Party that this Agreement
shall be governed by the laws of the State of Washington both as to interpretation and
performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this
Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction
within Spokane County, Washington.
SECTION NO. 14: SEVERAI3ILITY
It is understood and agreed among the PARTIES that if any parts, terms or provisions of this
Agreement are held by the courts to be illegal, the validity of the remaining portions or
provisions shall not be affected and the rights and obligations of the PARTIES shall not be
affected in regard to the remainder of the Agreement. If it should appear that any part, term or
provision of this Agreement is in conflict with any statutory provision of the State of
Washington, then the part, term or provision thereof that may be in conflict shall be deemed
inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall
be deemed to modify to conform to such statutory provision.
SECTION NO. 15: HEADINGS
The section headings appearing in this Agreement have been inserted solely for the purpose of
convenience and ready reference. In no way do they purport to, and shall not be deemed to
Page 6 of 8
define, limit or extend the scope or intent of the sections to which they pertain.
SECTION NO. 16: CONTRACT ADMINISTRATION
COUNTY will identify specific COUNTY liaisons to handle day -to -day operational activities
related to Basic Services and Discretionary Services. CITY will identify a liaison for the same
purposes. The liaisons will meet regularly to review the performance of this Agreement.
The PARTIES shall each appoint representatives to review contract perfomiance and resolve
problems, which cannot be dealt with by COUNTY and CITY liaisons. The PARTIES shall notify
the other in writing of its designated representatives. COUNTY and CITY liaisons will meet
periodically with either Party authori to call additional meetings with ten days written notice
to the other.
Any problem, which cannot be resolved by the PARTIES' designated representatives, shall be
referred to CITY Manager and the Spokane County ISO Director for settlement.
SECTION NO. 17: AUDITS AND INSPECTIONS
The records and documents, with respect to all matters covered by this Agreement, shall be
subject to inspection, review, or audit by COUNTY or CITY during the term of this contract and
three (3) years after termination.
SECTION NO. 18: REPORTING
COUNTY shall provide a mutually acceptable quarterly report to CITY that will contain
information relating to Services performed during the preceding quarter.
SECTION NO. 19 RECORDS
All records prepared or produced by COUNTY in conjunction providing services to CITY under the
terms of this Agreement shall be the property of the COUNTY. Upon termination of this
Agreement, COUNTY agrees to make copies of all such records which may be requested by CITY.
SECTION NO. 20: STAFFING
COUNTY shall hire, assign, retain and discipline all employees performing Services under this
Agreement according to collective bargaining agreements and applicable state and federal laws.
COUNTY agrees to meet and confer with CITY with respect to GIS Specialist assigned to provide
Services.
Page 7 of 8
SECTION NO. 21: ASSURANCE
COUNTY represents and assures CITY that no other city or town or municipal corporation will
receive more favored treatment in receipt of Services than that made available to the CITY for
similar services.
IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed
on date and year opposite their respective signatures.
DATED: BOARD OF COUNTY COMMISSIONERS
OF SPOKANE, COUNTY, WASHINGTON
ATTEST:
VTCKY M. DALTON
CLERK OF THE BOARD
BY:
Daniela Erickson, Deputy M. KATE MCCASLIN
DATED:
Attest:
Its:
City Clerk (Title)
Approved as to form only:
Acting City Attorney
Page 8 of 8
JOHN ROSKELLEY, Chair
PHILLIP D. HARRIS, Vice -Chair
CITY OF SPOKANE VALLEY:
By:
FIXED PRICE SERVICES
Spokane County will provide the following Data Processing Services within CITY limits of
Spokane Valley. as follows (actual levels of service provided by COUNTY will be those adopted
by CITY and COUNTY in annual budget processes). Data Processing service levels as set by
CITY shall reflect City policies and may or may not be similar to County policies.
(1) Access to PRISM $35.00 / user /ip / month
(2) Access to WebPadal $35.00 / user /ip / month
(3) Web Access $4.50 / user /ip / month
(4) Web /Email Access $7.50 / user /ip / month
By participating in the Email portion of this contract CITY will have access to the combined
address book of Spokane County, City of Spokane, STA, and County Health, and
GroupShield Virus protection on the Exchange Information Store for all incoming mail
ATTACHMENT "A"
Spokane County Contract
Costs:
Employee Software Maintenance:
Contracted Application Software:
Salary plus benefits :
ISD Management Support Overhead
UNIX Desktop Support:
GIS Program / Database Admin Support:
Avesta Digital Orthos
Hourly GIS Specialist
Rate
Plotting Material Fees
Lamination Material Fees
City of Spokane Valley Direct Costs:
Cost - Itemization contract for GIS Services*
for the City of Spokane Valley
*includes 1 runtime employee charged on a time & materials
basis, workspace to be provided by CITY
Arclnfo
COGO
ArcView
Photoshop
Pagemaker
PRISM
(10 Licenses C) S35 per station pa month)
GIS Specialist
Sun / Citrix
Spokane County Personal Access Only
Pull City of Spokane Valley Access
County GIS Sub -Total
Dependant on Materials & Size of Plots
Dependant on Materials & Size of Map Laminations
HP 1050 Color Ink -Jet Plotter
SEAL Laminator
Onyx Poster Shop Production House
Windows Personal Computer
Valley City Sub -Total
GRAND TOTAL:
ATTACHMENT "B"
Annual Costs
$1,520.40
$217.?0
$217.20
5200.00
$200.00
$4,200.00
$56,161.00
$13, 083.57
$ 1,849.76
$5,568.08
$0.00
$5,800.00
$89,017.21
550.56
$2.00 - $45.00 -
510.00-$60.00
$7,000.00
$5,000.00
$4,000.00
S 1,200.00
$17,200.00
$123,417.21
Contract
Period Costs
April 2003 -Dec
2004
$2,660.7(
$380.1(
S380.1(
S350.0(
$350.0(
$7,350.0(
598,281.7:
$22,896.2:
$3,237.01
$9,744.1z
S0.0(
$10,150.0(
5155,780.1
$17,200.0(
S 1 72,980.1:
DISCRETIONARY SERVICES
COUNTY will provide the following Discretionary Services to the CITY at the same level,
degree and type as is customarily provided by COUNTY to the Spokane County Departments.
Actual services provided will be those requested by CITY. Such services will be in the
magnitude, nature and manner requested by CITY. CITY will set its own service standards for
all discretionary services. Discretionary services shall be requested by CITY as outlined in
ATTACHMENT "C- 1 ".
(1) Technical Services - $45.00 / hour technical assistance for network and desktop issues.
(2) WEB Hosting Services - $0.33 / MB / month $150.00 one time set -up fee.
(3) GIS SERVICES outside of a contracted employee as outlined in Attachment 3
Hourly GIS Specialist Rate $50.56/hour
Plotting Material Fees $2.00 - $45.00 (dependent on materials & size of
plots)
Lamination Material Fees $10.00 - $60.00 (dependent on materials & size of plots)
ATTACHMENT "C"
Request Number:
Nature of Request:
Location:
Requester Name:
Telephone:
Fax:
Authorization of Request of Discretionary Service:
City of Spokane Valley Authorized Signature Date
Date:
Recommended Action:
Cost Estimate:
Authorization to Proceed:
Spokane County ISD Director Date
(Printed Name)
(Printed Name)
CITY OF SPOKANE VALLEY
REQUEST AND APPROVAL FOR DISCRETIONARY
DATA PROCESSING SERVICES
ProjectAVork Order Number:
Proposed Schedule:
City of Spokane Valley Authorized Signature (if cost is over $500.00) Date
ATTACI{MENT "C -1"
FORM A
FORM B
Return to:
Daniela Erickson
Clerk of the Board
1116 West Broadway
Spokane, Washington 99260
Spokane Valley Contract
No. CO346
Approved:
INTERLOCAL AGREEiVIENT
BETWEEN SPOKANE COUNTY AND CITY OF SPOKANE VALLEY REGARDING
COST SHARING FOR JAIL SERVICES
(April 1, 2003 — December 31, 2004 with renewal right through December 31, 2006)
T Efis AGREEMENT, made and entered into among Spokane County, a political
subdivision of the State of Washington, having offices for the transaction of business at 1116 Vilest
Broadway Avenue, Spokane Washington 99260, hereinafter referred to as "COUNTY," City of
Spokane Valley, a municipal corporation of the State of Washington, having offices for the
transaction of business at the Redwood Plaza, 11707 East Sprague Avenue, Suite 106, Spokane
Valley, Washington 99206, hereinafter referred to as "CITY," and the Spokane County Sheriff,
having offices for the transaction of business at 1100 West Mallon Avenue, Spokane, Washington
99260, hereinafter referred to as "SHERIFF," hereinafter individually referred to as a "Party" and
collectively referred to as the "PARTIES."
WITNESSETH:
WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County
Commissioners has the care of county property and management of county funds and business; and
WHEREAS, pursuant to the provisions of chapter 70.48 RCW, Spokane County has
constructed a facility for holding and detaining individuals arrested, charged or serving terms for
the commission of certain criminal' offenses, said facility ( "Jail ") located at 1100 West Mallon
Avenue, Spokane, Washington; and
WHEREAS, pursuant to the provisions of RCW 70.48.090, contracts may be entered into
between counties and cities for Jail services; and
WHEREAS, the City of ,Spokane Valley is desirous of entering into an Agreement
with Spokane County and the Spokane County Sheriff with regard to housing its prisoners.
NOW THEREFORE for and in consideration of the mutual promises set forth
hereinafter, the PARTIES do mutually agree as follows:
Page 1 of 12
SECTION NO. I: PURPOSE
The purpose of this Agreement is to set out COUNTY and SHERIFF'S responsibilities in
conjunction with providing Jail services for CITY prisoners as well as CITY'S responsibility for
compensation of such Jail services.
SECTION NO. 2: SCOPE OF SERVICES
(1)
Definition of "City prisoner." "City prisoner" means a person booked into the Jail when a
C1TY charge is the principal basis for booking the person as set forth in Section No. 4 of
this Agreement.
(2) Definition of "Jail." "Jail" means that facility located at 1100 West Mallon Avenue, the
adult detention building, the third floor of the County -City Public Safety Building and the
bolding cells located at the Valley Precinct, 12710 East Sprague, Spokane Valley,
Washington 99206.
(3)
(4) Acceptance/Incarceration of City Prisoners:
Page 2 of 12
Definition of "Booking." `Booking," means the completion of the process of entering all
associated information into the Jail Management System in the creation of a Jail stay.
(a) COUNTY and SHERIFF shall accept CITY prisoners for incarceration in the Jail in the
same manner as COUNTY prisoners and in accordance with then current "Jail Booking
Policy for Crowded Conditions" ( "Jail Policy "). CITY realizes that there may be occasions
when certain CITY prisoners may not be accepted due to emergent conditions or the criteria
set forth in the Jail Policy.
(b) Incarceration, care and feeding of CITY prisoners by COUNTY and SHERIFF shall be
in the same manner as COUNTY prisoners and in accordance with then current published
policies governing the Jail. If an emergency exists or the Jail population becomes too large
to be handled in the Jail, any or all of CITY prisoners may be released, transferred or
temporarily held at another appropriate facility pursuant to applicable Jail Policies and state
and local laws and regulations.
(c) In instances where CITY chooses to house its prisoners in another incarceration facility
outside of Spokane County, SHERIFF agrees to accept such prisoners for booking into the
Jail consistent with the Jail Policy.
(5) Jail Operation. SHERIFF is responsible for the actual operation and maintenance of the Jail
and shall have charge of all persons confined therein.
(6) Court Appearances. COUNTY and SI- IERIFF shall make CITY prisoners available for and
transport them to Municipal Court video first appearances and court appearances at the
Public Safety Building as required.
(7)
(8) Delivery and Notification. CITY shall be responsible for the delivery of male and female
CITY prisoners to the custody of SHERIFF at the Jail. No person who appears to be sick or
injured will be booked at the Jail until he/she has received proper medical attention.
(
Bail. Any bail received subsequent to the closure of Municipal Court shall be receiptcd to
the Jail and made available to CITY.
Booking Procedure. COUNTY shall book CITY prisoners in accordance with Jail policies
and procedures. Personal property of CITY prisoners will be handled in the same manner
as other Jail prisoners.
(10) Medical Treatment. COUNTY will provide and furnish for CITY prisoners confined in the
Jail with minor medical care, attention, and treatment that is administered within the Jail.
COUNTY will arrange for any outside medical treatment as needed for CITY prisoners.
(11) Sentence and Release Documents. The Municipal Court will provide the Jail with
sentencing and release documents in a manner acceptable to the Jail.
SECTION NO. 3 TERM AND TERMINATION
This Agreement shall commence on April 1, 2003, at 12:01 A.M. and terminate on December 31,
2004 at 12:00 P.M. This Agreement may be renewed for an additional two (2) year time frame by
mutual agreement of all PARU.ES. Any such renewal shall be subject to all terms and conditions
set forth herein as well as an additional condition, at the sole option of COUNTY, providing for a
penalty on any late payment by CITY based on lost interest earnings had the payment been timely
paid and invested in the Spokane County Treasurer's Investment Pool. As provided for in RCW
70.48.090, this Agreement may not be terminated by the PARTIES prior to the end of the initial
term or renewal term, unless the terminating Party, which can only be CITY or COUNTY, gives the
other PARTIES at least ninety (90) days advance written notice of its intent to terminate this
Agreement prior to January 1 of any calendar year.
SECTION NO. 4 COMPENSATION
(1)
Page 3 of 12
Except as otherwise provided, CITY shall be responsible for the booking fees and
detentions costs when a CITY charge is the principal. basis for booking a person where one
or more of the following applies, whether pre -trial or post -trial:
(a) The person is booked for violation of a CITY ordinance; or
(b) The person is booked for violation of a misdemeanor or gross misdemeanor committed
within CITY; or
(c) The person is booked for a warrant relating to (a) and (b) above.
A CITY charge is not the principal basis for confining a person where:
(3)
Page 4 of 12
(a) The person is booked exclusively or in combination with other charges by reason of a
felony charge (including 72 -hour hold). Provided, after the felony charge is released, CITY
shall be responsible for booking fees and detention costs as they relate to pending CITY
charges; or
(b) The person is booked exclusively or in combination with other charges by reason of a
felony charge that has been reduced to a misdemeanor or gross misdemeanor; or
(c) The person is a federal prisoner who can be removed by a federal agency without
regard to CITY charges. Provided, this provision does not apply when the federal
booking is an administrative hold pending release of CITY charges.
(2) On multiple charges, it is the intent of the PARTIES, that CITY shall pay only those
booking fees and detention costs directly attributable to the booking and detention of
misdemeanor or gross misdemeanor charges originating from CITY'S jurisdiction. By way
of example, prisoners held or processed on multiple charges shall be billed as follows:
(a) Prisoner held or processed on both felony and city misdemeanor or gross misdemeanor
charges.
(i) Concurrent bookings /detention. No charge, the more serious felony offense will
control.
(ii) Consecutive bookings /detention. Upon release of the felony offense the billing
for CITY charges will commence.
(b) CITY misdemeanors or gross misdemeanor charges and COUNTY or another City's
misdemeanors or gross misdemeanor charges.
(i) Concurrent bookings /detention.
(a) Arresting agency will be initially billed when charges are at same level.
(b) CITY will be billed if during transport for another City /County in transit
booking, a CITY charge(s) is found and causes the individual to be booked
and removed from in transit until released on CITY charge(s).
Detention Costs. Detention costs shall be based on each detention hour a CITY prisoner is
detained in the Jail.
The term "detention hour" shall mean the sixty (60) minute period, or any fraction thereof,
that a person is held in the Jail and shall commence at the time of actual booking as shown
(5)
Page 5 of 1
on the computer; except, if the person is released within one -half (1/2) hour, no detention
charge shall be incurred.
For the purpose of this paragraph, detention hours, to include any fraction thereof, shall be
based upon half hour increments, rounding to the nearest hour. For example:
29 minutes No charge
30 minutes to 1 hour 29 minutes charged 1 hour
1 hour'30 minutes .. charged 2 hours
2 hours 30 minutes charged 3 hours
3 hours 30 minutes charged 4 hours
4 hours 30 minutes charged 5 hours
5 hours 30 minutes charged 6 hours
PARTIES recognize that from time -to -time there may be exceptions to the manner of
computing the detention hour(s) as provided for herein. In such instances, PAIZ ITBS agree
to negotiate in good faith on an appropriate manner of computing the detention hours.
(4) Medical Costs.
(a) CITY shall pay for any and all medical costs incurred by a person who is in need of
medical services at the time of his/her arrest by a CITY ofl:icer, and prior to his/her being
booked into the Jail. COUNTY, in instances where a medical service provider improperly
bills COUNTY for such medical services, will forward the billings) to CITY for payment.
(b) After booking into the Jail, COUNTY shall pay for any and all medical costs incurred by
a CITY prisoner.
Calculation of CITY'S Cost for Booking Detention and Other Related Costs. COUNTY
uses an outside independent cost allocation plan preparer in development of daily housing
rates and booking fee cost calculations for the Jail. Based on a study of 2000 actual costs,
those rates for the 2003 calendar year are:
Booking .... $79.86
Detention ...$2.42 per hour
Neither of these rates includes any direct or indirect costs associated with the operation and
maintenance of the holding cells at the Valley Precinct as they presently exist or as they may
be hereinafter expanded. The PART lh.S agree to review such costs on or before August 1,
2003 for the remainder of 2003 and on or before January l st for each subsequent year this
Agreement is in effect. CITY agrees, at the sole option of the COUNTY, to meet before
September 1, 2003 and renegotiate either the booking fee or detention fee so that the CITY,
along with all other users, assumes its proportionate share of all direct and indirect costs
associated with the operation and maintenance of the holding cells at the Walley Precinct for
the remainder of 2003. Such fees would be in addition to the fees established by the outside
independent cost allocation plan preparer for the jail facility located at 1100 West Mallon
Avenue and the adult detention building located on the third floor of the County-City Public
Safety Building. CITY further agrees that the COUNTY, at its sole option, may increase
either the booking fee or detention fee for calendar year 2004 and subsequent years this
Agreement is in effect so that CITY, along with all other users, assumes its proportionate
share of all direct and indirect costs associated with the operation and maintenance of the
holding cells at the Walley Precinct.
COUNTY shall notify CITY by August 1 of each year of the budget impact of the actual
costs for the prior year. If the cost allocation is not available by August 1" of any year,
COUNTY will provide an estimate cost allocation. COUNTY shall provide CITY with a
written copy of its backup material for the proposed costs. The refund or balance due shall
be reflected in the booking and detention costs, as appropriate, in the following year's costs
beginning with the following year's January billing.
SECTION X10.5: PAYMENT
CITY shall be billed by COUNTY via certified mail on a monthly basis on or before the 30 day of
each month for the preceding month. Payment shall be made within thirty (30) days of receipt of
COUNTY'S application for payment, regardless of any dispute. At the sole option of COUNTY, a
penalty may be assessed on any late payment by CITY based on lost interest earnings had the
payment been timely paid and invested in the Spokane County Treasurer's Investment Pool.
The billing shall provide sufficient information for CITY to verify the billed costs including, but not
limited to, CITY prisoner by name, stay number, date /time in, date/time out, whether or not
booking fee charged, and charge(s) for which booked.
If CITY disputes all or a portion of a billing, CITY shall provide COUNTY with written notice of
the disputed item. If CITY and COUNTY staff are unable to resolve the dispute, the matter shall be
referred to COUNTY Administrator and CITY Manager, or their designees for negotiation. The
PARTIES shall endeavor to meet and work cooperatively to resolve any disputes in a prompt and
courteous manner.
In the event a dispute results in a credit to CITY, the credit may be applied to the subsequent
month's billing or the last billing of the year, or at the discretion of COUNTY, a check may be
issued to CITY for the specified amount.
Page 6 of 12
SECTION NO. 6: FINANCING
SHERIFF and COUNTY shall consult CITY in advance of any capital improvement and the
maintenance expenditure in excess of $100,000.00. COUNTY shall annually inform CITY by
August 1 of its projected costs for the net fiscal year as a part of the regular budgetary process.
Each Party shall be responsible for the financing of its contractual obligations under its normal
budgetary process.
SECTION NO. 7: ADMINISTRATION
No new or separate legal or administrative entity is created to administer the provisions of this
Agreement.
SECTION NO. 8: PROPERTY UPON TERMINATION
Title to all property acquired by the PARTIES in the performance of this Agreement shall remain
with the acquiring Party upon termination of this Agreement.
SECTION NO. 9: RECORDS
COUNTY shall keep a detailed and accurate record of all Jail and detention costs. COUNTY'S
duly authorized representative upon request shall make the records available for review, copying
and audit during regular COUNTY business hours to CITY'S duly authorized representative.
SECTION NO. 10: MODIFICATIONS DUE TO LEGISLATION OR COURT HOLDING
In the event that federal or state legislation is passed affecting this Agreement, or in the event a
decision of any court is entered affecting this Agreement, the PARTIES shall meet and mutually
amend this Agreement to comply with such laws and/or court holding.
SECTION NO. 11: LIABILITY
Nothing in this Agreement is intended to, or shall be deemed to, constitute a partnership or joint
venture among the PARTIES.
CITY shall indemnify and hold harmless COUNTY /SHERIFF and their respective officers, agents,
and employees, or any of them from any and all claims, actions, suits, liability, loss, costs,
expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent
act or omission of CITY, its officers, agents and employees, or any of them relating to or arising out
of performing services pursuant to this Agreement including but not limited to arresting, detaining,
charging, prosecuting, or transporting persons before booking by the Jail or thereafter while the
persons are in the custody of CITY outside the Jail. In the event that any suit based upon such
claim, action, loss, or damages is brought against COUNTY /SHERIFF, CITY shall defend the
same at its sole cost and expense; provided that COUNTY /SHERIFF reserve the right to participate
in said suit if any principle of governmental or public law is involved; and if final judgment in said
Page 7of12
suit be rendered against COUNTY /SHERIFF, and its officers, agents, and employees, or any of
them, or jointly against COUNTY/SHERIFF and CITY and their respective officers, agents, and
employees, CITY shall satisfy the same.
COUNTY shall indemnify and hold harmless CITY and its officers, agents, and employees, or any
of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any
nature whatsoever, by any reason of or arising out of any negligent act or omission of
COUNTY /SHERIFF, their officers, agents and employees, or any of them relating to or arising out
of performing services pursuant to this A.greement including but not limited to booking CITY
prisoners, furnishing all Jail and health services, and injuries which may occur while
incarcerated in the Jail. In the event that any suit based upon such claim, action, loss, or damages
is brought against CITY, COUNTY /SHERIFF shall defend the same at its sole cost and expense;
provided that CITY reserves the right to participate in said suit if any principle of governmental or
public law is involved; and if final judgment in . said suit be rendered against CITY, and its officers,
agents, and employees, or any of them, or jointly against CITY and COUNTY/SHERIFF and their
respective officers, agents, and employees, COUNTY shall satisfy the same.
Where an officer or employee of a Party is acting under the direction and control of another Party,
that other Party shall accept all liability for the officer or employee's negligence.
Each Party waives immunity under R.CW `Title 51. The PARTIES have specifically negotiated this
provision.
SECTION NO. 12: NOTICES
All notices or other communications given hereunder shall be deemed given on: (i) the day such
notices or other communications are received when sent by personal delivery; or (ii) the third day
following the day on which the same have been mailed by first class delivery, postage prepaid,
addressed to COUNTY and at the address set forth below for such Party, or at such other address as
COUNTY shall from time -to -time designate by notice in writing to the other PARTIES.
COUNTY: Spokane County Chief Executive Officer or his /her authorized representative
1116 West .Broadway Avenue
Spokane, Washington 99260
CITY:
Page 8of12
City of Spokane Valley City Manager or his /her authorized representative
Redwood Plaza
11707 .East Sprague Avenue, Suite 106
Spokane Valley, Washington 99206
SHERIFF: Captain Dick Collins, Jail Commander
Spokane County Jail
1 100 West Mallon
Spokane, Washington 99260
SECTION NO. 13: AGREEMENT TO BE FILED
CITY shall file this Agreement with its City Clerk. COUNTY shall file this Agreement with the
County Auditor.
SECTION NO. 14: COMPLIANCE WITH .LAWS
The PARTIES shall observe all applicable federal, state and local laws, ordinances and
regulations in conjunction with meeting their respective obligations under the terms of this
Agreement.
SECTION NO. 15: VENUE STIPULATION
The laws of the State of Washington shall be applicable to the construction and enforcement of
this Agreement. Any action at law, suit in equity or judicial proceeding regarding this
Agreement shall be instituted only in courts of competent jurisdiction within Spokane County,
Washington.
SECTION NO. 16: COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which, when so
executed and delivered, shall be an original, but such counterparts shall together constitute but
one and the same Agreement.
SECTION NO. 17: MODIFICATION
No modification or amendment of this Agreement shall be valid until the same is reduced to
writing and executed with the same formalities as this present Agreement.
SECTION NO. 1.8: ASSIGNMENTS
This assignment is binding on the PARTIES and their heirs, successors, and assigns. No Party
shall assign, transfer, or subcontract its interest, in whole or in part, without first obtaining the
written consent of the other PARTIES.
SECTION NO. 19: WAIVER
No officer, employee, agent or otherwise of any Party has the power, right or authority to waive any
of the conditions or provisions of this Agreement. No waiver of any breach of this Agreement shall
be held to be a waiver of any other or subsequent breach. All remedies afforded in this Agreement
or at law shall be taken and construed as cumulative, that is, in addition to every other remedy
provided herein or by law.
Page9ofl2
SECTION NO. 20: ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the PARTIES. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed
to exist or to bind the PARTIES. The PARTIES have read and understand all of this Agreement,
and .now state that no representation, ,promise or agreement not expressed in this Agreement has
been made to induce any of there to execute it.
SECTION NO. 21: HEADINGS
The section headings in this Agreement have been inserted solely for the purpose of convenience
.and ready reference. In no way do they purport to, and shall not be deemed to, define, limit or
extend the scope or intent of the sections to which they pertain.
SECTION NO. 22: SEVERA1311LITY
In the event any portion of this Agreement should become invalid, or otherwise unenforceable, the
rest of this Agreement shall remain in full force and effect.
SECTION NO. 23: INSURANCE
During the tern of. the Agreement, COUNTY and SIITRI.FF shall maintain in force at their sole
expense, each insurance noted below:
There shall be no cancellation, material change, reduction of limits or intent not to renew the
insurance coverage(s) without 30 days written notice from COUNTY and SHERIFF or their
Page 10 of 12
1. «Yorker's Compensation Insurance in compliance with RCW 51.12.020, which
requires subject employers to provide workers' compensation coverage for all their
subject workers and Employer's Liability Insurance in the amount of $5,000,000;
2. General Liability Insurance on an occurrence basis, with a combined single limit of
not less than $10,000,000 each occurrence for bodily injury and property damage. It
shall include contractual liability coverage for the indemnity provided under this
Agreement;
3. Automobile Liability Insurance with a combined single limit, or the equivalent of
not less than $5,000,000 each accident for bodily injury and property damage,
including coverage for owned, hired and non -owned vehicles; and
4. Professional Liability Insurance with a combined single limit of not less than
$5,000,000 each claim, incident or occurrence. This is to cover damages caused by
the error, omission, or negligent acts related to the professional services to be
provided under this Agreement. The coverage must remain in effect for at least two
years after the Agreement is completed.
insurer(s) to CITY.
As evidence of the insurance coverages required by this Agreement, COUNTY shall furnish, upon
request, written evidence of acceptable insurance to CITY at the time it returns the signed
Agreement. If requested, complete copies of insurance policies shall be provided to CITY.
COUNTY shall be financially responsible for all pertinent deductibles, self-insured retentions,
and/or self - insurance.
SECTION NO. 24: NON-DISCRIMINATION
No individual shall be excluded from participation in, denied the benefit of, subjected to
discrimination under, or denied employment in the administration of or in connection with this
Agreement because of race, color, creed, marital status, familial status, religion, sex, sexual
orientation, national origin, Vietnam era or disabled veteran's status, age, or disability. COUNTY
and SHERIFF shall comply with all applicable federal, state and local nondiscriunination laws,
regulations and policies.
SECTION NO. 25: NON - EXCLUSIVE
This Agreement shall be non - exclusive and CITY reserves the right at any time to use other Jail
facilities for the confinement of CITY prisoners.
SECTION NO. 26: ASSURANCE
COUNTY and SHERIFF represent and assure CITY that no other city and town has or will receive
more favored treatment under a contract with COUNTY or SHERIFF in the care and treatment of
its prisoners or in charges assessed, than that provided under this Agreement for CITY prisoners
and the charges made to CITY under this Agreement.
IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed on
date and year opposite their respective signatures.
DATED: BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY, WASHINGTON
Attest:
VICKY M. DALTON
Clerk of the Board
By:
DANIELA ERICK.SON M. KATE MCCASLIN, Vice -Chair
Deputy Clerk
Approved as to form: PI-IILLIP D. HARRIS
Chief Civil Deputy Prosecuting Attorney
Page 11 of 12
JOHN ROSKELLEY, Chair
DATED:
Attest:
City Clerk (Title)
Approved as to Form:
Acting City Attorney
DATED:
F1:1Valley City\Draft ContractsUaiNail intedocal Valley 030303- Final,doc
Page 12 of 12
CITY OF SPOKANE VALLEY:
By:
its:
SPOKANE COUNTY SHERIFF:
By:
Title:
03/05/2003 11:35 FAX
STEVE! J. TUCKER
PROSECUTING ATTORNEY
0
Criminal Department
FS13-1
1100 W. Mallon Avenue
Spokane, WA 99269-0270
(509) 477.3662 FAX: 477-3409
509 477 3672
Re: Jail Interlocal Agreement:
Civil Department
S&T
1115 W. Eroxctw y
Spokane. WA 99260.1270
(509)477-5764 FAX:477.3672
SPOK CO PA CIVIL 0 001
C °. o3(
OFFICE OF PROSECUTING ATTORNEY
March 5, 2003
Please FAX to: Ruth Muller, City Clerk
FAX Phone No: (509) 921 -1008
************* ****************************** ** * * * * * *** * * *:a * * * * * * * ** * * * * * **
From: James P. Emacio
Chief Civil Deputy Prosecuting Attorney, Civil Division
Spokane County Prosecuting Attorney's Office
Telephone No.: (509) 477 -5764
FAX Phone No.: (509) 477 -3672
* ** * *** * ** * *** * ** * *** * ** * *** * ** * *** * ** * *** * ** * * ** * * * * * * * * * * * * * * * * * ** * * * **
11 there are any questions regarding the message sent, please contact Tamara, Civil Department, Prosecuting
Attorney's Office, 477 -5764.
NOTICE: The information contained in this transmission is privileged and confidential. It is intended for the use of the
individual or entity named above. If the reader of this message is not the intended addressee, the reader is hereby
notified that any consideration, dissemination or duplication of this communication is strictly.prohibited. If the addressee
has received this communication in error, please return to the above address by mail and notify this office immediately
by telephone. Thank you.
WAKNliNG: Most Fax machines produce copies on thermal paper. The image produced is highly unstable and
will deteriorate significantly In a few years. This record should be copied on a plain paper copier prior to filing as
a record.
0
Domestic Violence Unit
PSO -1
901 N Monroe, Suite 200
Spokane, WA 99201
(509) 835-0500 FAX - 354552
Pages 14
❑
Drug / Property Department
PSB-1
721 N. Jefferson
Spokane, WA 99260 -0270
(519) 477 -6416 FAX: 477 -6450
MAIL TO:
Civil Divisi
MAIL. 510? S&T
1116 W. Broadway Avenue
Spokane, WA 99260-0270
(509) 477-5764 FAX: 477 -3672
0
Juvenile Department
PS0 -1
1208 W. Mallon Avenue
Spoane, WA 99260-0270
(509) 477 -6046 FAX: 477-6444
03/05/2003 11:35 FAX 509 477 3672
Emacio, James
From: Emacio, James
Sent: Wednesday, March 05, 2003 11:26 AM
To: 'Iwalton@spokanevalley.org'; 'smcnutt@spokanevalley.org'; 'rmuller @spokanevalley.org';
'sms@wkdtlaw.com'
Cc: McCaslin, Kate; Collins, Dick; Farnell, Marshall
Subject: Jail Interlocal Agreement
Lee:
Attached is the Jail Interlocal Agreement. I have modified the Agreement from that with the City of Spokane to include
your "indemnification" language. The City of Spokane had a little different language. I have also added a provision to
address the Valley Precinct. It is found is Section No. 4. But for those two changes, the Agreement is exactly the same as
the City of Spokane.
I will also fax a hard copy to Ruth.
Jim
5 0 1 1
lail interlocal valley
030303 -...
SPQR CO PA CTVTL
1
el 00
03/05/2003 11:35 FAX 509 477 3672 SPOK CO PA CIVIL
Return to:
Page 1 of 12
Danicla Erickson
Clerk of the Board
1116 West Broadway
Spokane, Washington 99260
INTERLOCAL AGREEMENT
BETWEEN SPOKANE COUNTY AND CITY OF SPOKANE VALLEY REGARDING
COST SHARING FOR JAIL SERVICES
(April 1, 2003 — December 31, 2004 with renewal right through December 31, 2006)
THIS AGREEMENT, made and entered into among Spokane County, a political
subdivision of the State of Washington, having offices for the transaction of business at 1116 West
Broadway Avenue, Spokane Washington 99260, hereinafter referred to as "COUNTY," City of
Spokane Valley, a municipal corporation of the State of Washington, having offices for the
transaction of business at the Redwood Plaza, 11707 East Sprague Avenue, Suite 106, Spokane
Valley, Washington 99206, hereinafter refereed to as "CITY," and the Spokane County Sheriff,
having offices for the transaction of business at 1100 West Mallon Avenue, Spokane, Washington
99260, hereinafter referred to as "SHERIFF," hereinafter individually referred to as a "Party" and
collectively referred to as the "PARTIES."
WITNESSET11:
0003
WIIEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County
Commissioners has the care of county property and management of county funds and business; and
WHEREAS, pursuant to the provisions of chapter 70.48 RCW, Spokane County has
constructed a facility for holding and detaining individuals arrested, charged or serving terms for
the commission of certain criminal offenses, said facility ("Jail ") located at 1100 West Mallon
Avenue, Spokane, Washington; and
WHEREAS, pursuant to the provisions of RCW 70.48.090, contracts may be entered into
between counties and cities for Jail services; and
WHEREAS, the City of Spokane Valley is desirous of entering into an Agreement
with Spokane County and the Spokane County Sheriff with regard to housing its prisoners.
NOW THEREFORE for and in consideration of the mutual promises set forth
hereinafter, the PARTIES do mutually agree as follows:
03/05/2003 11:36 FAX 509 477 3672 SPOK Co PA C11'IL
SECTION NO. 1: PURPOSE
The purpose of this Agreement is to set out COUNTY and SHERIFF'S responsibilities in
conjunction with providing Jail services for CITY prisoners as well as CITY'S responsibility for
compensation of such Jail services.
SECTION NO. 2: SCOPE OF SERVICES
Definition of "City prisoner." "City prisoner" means a person booked into the Jail when a
CITY charge is the principal basis for booking the person as set forth in Section No. 4 of
this Agreement.
(2) Definition of "Jail." "Jail" means that facility located at 1100 West Mallon Avenue, the
adult detention building, the third floor of the County-City Public Safety Building and the
holding cells located at the Valley Precinct, 12710 East Sprague, Spokane Valley,
Washington 99206.
Definition of `Booking." `Booking," means the completion of the process of entering all
associated information into the Jail Management System in the creation of a Jail stay.
(
(3)
(4) Acceptance/Incarceration of City Prisoners:
(a) COUNTY and SHERIFF shall accept CITY prisoners for incarceration in the Jail in the
same manner as COUNTY prisoners and in accordance with then current "Jail Booking
Policy for Crowded Conditions" ( "Jail Policy"). CITY realizes that there may be occasions
when certain CITY prisoners may not be accepted due to emergent conditions or the criteria
set forth in the Jail Policy.
(5) Jail Operation. SHERIFF is responsible for the actual operation and maintenance of the Jail
and shall have charge of all persons confined therein.
(6) Court Appearances. COUNTY and SHERIFF shall make CITY prisoners available for and
transport them to Municipal Court video first appearances and court appearances at the
Public Safety Building as required.
Page 2 of 12
RI004
(b) Incarceration, care and feeding of CITY prisoners by COUNTY and SHERIFF shall be
in the same manner as COUNTY prisoners and in accordance with then current published
policies governing the Jail. If an emergency exists or thc Jail population becomes too large
to be handled in the Jail, any or all of CITY prisoners may be released, transferred or
temporarily held at another appropriate facility pursuant to applicable Jail Policies and state
and local laws and regulations.
(c) In instances where CITY chooses to house its prisoners in another incarceration facility
outside of Spokane County, SHE•RLk'}} agrees to accept such prisoners for booking into the
Jail consistent with the Jail Policy.
03/05/2003 11:36 FAX 509 477 3672 SPOK CO PA CIVIL. Q005
(7)
(
Bail. Any bail received subsequent to the closure of Municipal Court shall be receipted to
the Jail and made available to CITY.
Delivery and Notification. CITY shall be responsible for the delivery of male and female
CITY prisoners to the custody of SHERIFF at the Jail. No person who appears to be sick or
injured will be booked at the Jail until he/she has received proper medical attention.
Booking Procedure, COUNTY shall book C1TY prisoners in accordance with Jail policies
and procedures. Personal property of CITY prisoners will be handled in the same manner
as other Jail prisoners.
(10) Medical Treatment. COUNTY will provide and furnish for CITY prisoners confined in the
Jail with minor medical care, attention, and treatment that is administered within the Jail.
COUNTY will arrange for any outside medical treatment as needed for CITY prisoners.
(11) Sentence and Release Documents. The Municipal Court will provide the Jail with
sentencing and release documents in a manner acceptable to the Jail.
(9)
SECTION NO. 3 TERM AND TERMINATION
This Agreement shall commence on April 1, 2003, at 12:01 A.M. and terminate on December 31,
2004 at 12:00 P.M. This Agreement may be renewed for an additional two (2) year time frame by
mutual agreement of all PARTIES. Any such renewal shall be subject to all terms and conditions
set forth herein as well as an additional condition, at the sole option of COUNTY, providing for a
penalty on any late payment by CITY based on lost interest earnings had the payment been timely
paid and invested in the Spokane County Treasurer's Investment Pool. As provided for in RCW
70.48.090, this Agreement may not be terminated by the PARTIES prior to the end of the initial
term or renewal terra, unless the terminating Party, which can only be CITY or COUNTY, gives the
other PARTIES at least ninety (90) days advance written notice of its intent to terminate this
Agreement prior to January l of any calendar year.
SECTION NO. 4 COMPENSATION
(1) Except as otherwise provided, CITY shall be responsible for the booking fees and
detentions costs when a CITY charge is the principal basis for booking a person where one
or more of the following applies, whether pre -trial or post - trial:
Page 3 of 12
(a) The person is booked for violation of a CITY ordinance; or
(b) The person is booked for violation of a misdemeanor or gross misdemeanor committed
within C1TY; or
(c) The person is booked for a warrant relating to (a) and (b) above.
03/05/2003 11:37 FAX 509 477 3072 SPOK CO PA CIVIL
A CITY charge is not the principal basis for confining a person where:
(a) The person is booked exclusively or in combination with other charges by reason of a
felony charge (including 72 -hour hold). Provided, after the felony charge is released, CITY
shall be responsible for booking fees and detention costs as they relate to pending CITY
charges; or
(b) The person is booked exclusively or in combination with other charges by reason of a
felony charge that has been reduced to a misdemeanor or gross misdemeanor; or
(c) The person is a federal prisoner who can be removed by a federal agency without
regard to CITY charges. Provided, this provision does not apply when the federal
booking is an administrative hold pending release of CITY charges.
(2) On multiple charges, it is the intent of the PARTIES, that CITY shall pay only those
booking fees and detention costs directly attributable to the booking and detention of
misdemeanor or gross misdemeanor charges originating from CITY'S jurisdiction. 13y way
of example, prisoners held or processed on multiple charges shall be billed as follows:
(a) Prisoner held or processed on both felony and city misdemeanor or gross misdemeanor
charges.
(3)
Page 4of12
(i) Concurrent hookings/detention. No charge, the more serious felony offense will
control.
(ii) Consecutive bookings /detention. Upon release of the felony offense the billing
for CITY charges will commence.
(b) CITY misdemeanors or gross misdemeanor charges and COUNTY or another City's
misdemeanors or gross misdemeanor charges.
g006
(i) Concurrent bookings /detention.
(a) Arresting agency will be initially billed when charges are at same level.
(b) CITY will be billed if during transport for another City /County in transit
booking, a CITY charge(s) is found and causes the individual to be booked
and removed from in transit until released on CITY charge(s).
Detention Costs. Detention costs shall be based on each detention hour a CITY prisoner is
detained in the Jail.
The term "detention hour" shall mean the sixty (60) minute period, or any fraction thereof,
that a person is held in the Jail and shall commence at the time of actual booking as shown
03/05/2003 .11,:37 FAX 509 477 3672 SPOK CO PA CIVIL,.
(5)
Page S of 12
on the computer; except, if the person is released within one -half (1/2) hour, no detention
charge shall be incurred
For the purpose of this paragraph, detention hours, to include any fraction thereof, shall be
based upon half hour increments, rounding to the nearest hour. For example:
29 minutes No charge
30 minutes to 1 hour 29 minutes charged 1 hour
1 hour 30 minutes .. charged 2 hours
2 hours 30 minutes charged 3 hours
3 hours 30 minutes charged 4 hours
4 hours 30 minutes charged 5 hours
5 hours 30 minutes charged 6 hours
pj 007
PARTIES recognize that from time -to -time there may be exceptions to the manner of
computing the detention hour(s) as provided for herein. In such instances, PARTIES agree
to negotiate in good faith on an appropriate manner of computing the detention hours.
(4) Medical Costs.
(a) C1TY shall pay for any and all medical costs incurred by a person who is in need of
medical services at the time of his/her arrest by a CITY officer, and prior to his/her being
booked into the Jail. COUNTY, in instances where a medical service provider improperly
bills COUNTY for such medical services, will forward the billing(s) to CITY for payment.
(b) After booking into the Jail, COUNTY shall pay for any and all medical costs incurred by
a CITY prisoner.
Calculation of CITY'S Cost for Booking Detention and Other Related Costs. COUNTY
uses an outside independent cost allocation plan preparer in development of daily housing
rates and booking fee cost calculations for the Jail. Based on a study of 2000 actual costs,
those rates for the 2003 calendar year are:
Booking .... S79.86
Detention ...$2.42 per hour
Neither of these rates includes any direct or indirect costs associated with the operation and
maintenance of the holding cells at the Valley Precinct as they presently exist or as they may
03/05/2003 11:37 FAX 509 477 3672
SPOK CO PA CIVIL
be hereinafter expanded. The PARTIES agree to review such costs on or before August 1,
2003 for the remainder of 2003 and on or before January 1st for each subsequent year this
Agreement is in effect. CITY agrees, at the sole option of the COUNTY, to meet before
September 1, 2003 and renegotiate either the booking fee or detention fee so that the CI'T
along with all other users, assumes its proportionate share of all direct and indirect costs
associated with the operation and maintenance of the holding cells at the Valley Precinct for
the remainder of 2003. Such fees would be in addition to the fees established by the outside
independent cost allocation plan preparer for the jail facility located at 1100 West Mallon
Avenue and the adult detention building located on the third floor of the County -City Public
Safety Building. CITY further agrees that the COUNTY, at its sole option, may increase
either the booking fee or detention fee for calendar year 2004 and subsequent ycars this
Agreement is in effect so that CITY, along with all other users, assumes its proportionate
share of all direct and indirect costs associated with the operation and maintenance of the
holding cells at the Valley Precinct.
COUNTY shall notify CITY by August 1" of each year of the budget impact of the actual
costs for the prior year. If the cost allocation is not available by August 1 of any year,
COUNTY will provide an estimate cost allocation. COUNTY shall provide CITY with a
written copy of its backup material for the proposed costs. The refund or balance due shall
be reflected in the booking and detention costs, as appropriate, in the following year's costs
beginning with the following year's January billing.
a008
SEC'fION -NO.5: PAYMENT
CITY shall be billed by COUNTY via certified mail on a monthly basis on or before the 30 day of
each month for the preceding month. Payment shall be made within thirty (30) days of receipt of
COUNTY'S application for payment, regardless of any dispute. At the sole option of COUNTY, a
penalty may be assessed on any late payment by CITY based on lost interest earnings had the
payment been timely paid and invested in the Spokane County Treasurer's .investment Pool.
The billing shall provide sufficient information for CITY to verify the billed costs including, but not
limited to, CITY prisoner by name, stay number, date/time in, date/time out, whether or not
booking fee charged, and charge(s) for which booked.
If CITY disputes all or a portion of a billing, CITY shall provide COUNTY with written notice of
the disputed item. If C1TY and COUNTY staff are unable to resolve the dispute, the matter shall be
referred to COUNTY Administrator and CITY Manager, or their designees for negotiation. The
PARTIES shall endeavor to meet and work cooperatively to resolve any disputes in a prompt and
courteous manner.
In the event a dispute results in a credit to CITY, the credit may be applied to the subsequent
month's billing or the last billing of the year, or at the discretion of COUNTY, a check may be
issued to CITY for the specified amount.
Page 6 of 12
03/05/2003 11:38 FAX 509 477 3672 SFOK CO PA C1V1L
SECTION NO. 6: FINANCING
SHERIFF and COUNTY shall consult CITY in advance of any capital improvement and the
maintenance expenditure in excess of $100,000.00. COUNTY shall annually inform CITY by
August l. of its projected costs for the next fiscal year as a part of the regular budgetary process.
Each Party shall be responsible for the financing of its contractual obligations under its normal
budgetary process.
SECTION NO. 7: ADMINISTRATION
No new or separate legal or administrative entity is created to administer the provisions of this
Agreement.
SECTION NO. 8: PROPERTY UPON TERMINATION
Title to all property acquired by the PAR 1.'►.f1S in the performance of this Agreement shall remain
with the acquiring Party upon termination of this Agreement.
@l 00s
SECTION NO. 9: RECORDS
COUNTY shall keep a detailed and accurate record of all Jail and detention costs. COUNTY'S
duly authorized representative upon request shall make the records available for review, copying
and audit during regular COUNTY business hours to CITY'S duly authorized representative.
SECTION NO. 10: MODIFICATIONS DUE TO LEGISLATION OR COURT HOLDING
In the event that federal or state legislation is passed affecting this Agreement, or in the event a
decision of any court is entered affecting this Agreement, the PARTIES shall meet and mutually
amend this Agreement to comply with such laws and/or court holding.
SECTION NO. 11: LIABILJTY
Nothing in this Agreement is intended to, or shall be deemed to, constitute a partnership or joint
venture among the PARTIES.
CITY shall indemnify and hold harmless COUNTY /SHERIFF and their respective officers, agents,
and employees, or any of them from any and all claims, actions, suits, liability, loss, costs,
expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent
act or omission of CITY, its officers, agents and employees, or any of them relating to or arising out
of performing services pursuant to this Agreement including but not limited to arresting, detaining,
charging, prosecuting, or transporting persons before booking by the Jail or thereafter while the
persons are in the custody of CITY outside the Jail. In the event that any suit based upon such
claim, action, loss, or damages is brought against COUNTY /SHERIFF, CITY shall defend the
same at its sole cost and expense; provided that COUNTY /SHERIFF reserve the right to participate
in said suit if any principle of governmental or public law is involved; and if final judgment in said
Page 7 of 12
03/05/2003 11:38 FAX 509 477 3672 SFOK CO PA CIVIL
suit be rendered against COUNTY /SHERIFF, and its officers, agents, and employees, or any of
them, or jointly against COUNTY /SHERIFF and CITY and their respective officers, agents, and
employees, CITY shall satisfy the same.
COUNTY shall indemnify and hold harmless CITY and its officers, agents, and employees, or any
of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any
nature whatsoever, by any reason of or arising out of any negligent act or omission of
COUNTY /SHERIFF, their officers, agents and employees, or any of them relating to or arising out
of performing services pursuant to this Agreement including but not limited to booking CITY
prisoners, furnishing all Jail and health services, and injuries which may occur while
incarcerated in the Jail. In the event that any suit based upon such claim, action, loss, or damages
is brought against CITY, COUNTY /SHERIFF shall defend the same at its sole cost and expense;
provided that CITY reserves the right to participate in said suit if any principle of governmental or
public law is involved; and if final judgment in said suit be rendered against CITY, and its officers,
agents, and employees, or any of them, or jointly against CITY and COUNTY /SHERIF.F and their
respective officers, agents, and employees, COUNTY shall satisfy the same.
Where an officer or employee of a Party is acting under the direction and control of another Party,
that other Party shall accept all liability for the officer or employee's negligence.
Each Party waives immunity under RCW Title 51. The PAR'1'ihS have specifically negotiated this
provision.
1010
SECTION NO. 12: NOTICES
All notices or other communications given hereunder shall be deemed given on: (i) the day such
notices or other communications are received when sent by personal delivery; or (ii) the third day
following the day on which the same have been mailed by first class delivery, postage prepaid,
addressed to COUNTY and at the address set forth below for such Party, or at such other address as
COUNTY shall from time -to -time designate by notice in writing to the other PARTIES.
COUNTY: Spokane County Chief Executive Officer or his/her authorized representative
1116 West Broadway Avenue
Spokane, Washington 99260
CITY: City of Spokane Valley City Manager or his /her authorized representative
Redwood Plaza
11707 East Sprague Avenue, Suite 106
Spokane Valley, Washington 99206
SHERIFF: Captain Dick Collins, Jail Commander
Spokane County Jail
1100 West Mallon
Spokane, Washington 99260
Page 8of12
03/05/2003 11:39 FAS 509 477 3672
SPOK CO PA CTVTT,.
SECTION NO. 13: AGREEMENT TO BE FILED
CITY shall file this Agreement with its City Clerk. COUNTY shall file this Agreement with the
County Auditor.
SECTION NO. 14: COMPLIANCE WITH LAWS
The PARTIES shall observe all applicable federal, state and local laws, ordinances and
regulations in conjunction with meeting their respective obligations under the terms of this
Agreement.
SECTION NO. 15: VENUE STIPULATION
The laws of the State of Washington shall be applicable to the construction and enforcement of
this Agreement- Any action at law, suit in equity or judicial proceeding regarding this
Agreement shall be instituted only in courts of competent jurisdiction within Spokane County,
Washington.
a 011.
SECTION NO. 16: COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which, when so
executed and delivered, shall be an original, but such counterparts shall together constitute but
one and the same Agreement.
SECTION NO. 17: MODIFICATION
No modification or amendment of this Agreement shall be valid until the same is reduced to
writing and executed with the same formalities as this present Agreement.
SECTION NO. 18: ASSIGNMENTS
This assignment is binding on the PARTIES and their heirs, successors, and assigns. No Party
shall assign, transfer, or subcontract its interest, in whole or in part, without first obtaining the
written consent of the other PARTIES.
SECTION NO. 19: WAIVER
No officer, employee, agent or otherwise of any Party has the power, right or authority to waive any
of the conditions or provisions of this Agreement. No waiver of any breach of this Agreement shall
be held to be a waiver of any other or subsequent breach. All remedies afforded in this Agreement
or at law shall be taken and construed as cumulative, that is, in addition to every other remedy
provided herein or by law.
Page 9 of 12
03/05/2003 11:39 FAX 509 477 3672 SPOK CO PA CIVIL
SECTION NO. 20: ALL WRITINGS CONTAINED HEREIN
This Agecment contains all the terms and conditions agreed upon by the PARTIES. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed
to exist or to bind the PARTIES. The PARTIES have read and understand all of this Agreement,
and now state that no representation, promise or agreement not expressed in this Agreement has
been made to induce any of them to execute it.
Z012
SECTION NO. 21: HEADINGS
The section headings in this Agreement have been inserted solely for the purpose of convenience
and ready reference. In no way do they purport to, and shall not be deemed to, define, limit or
extend the scope or intent of the sections to which they pertain.
SECTION NO. 22: SEVERABILITY
In the event any portion of. this Agreement should become invalid, or otherwise unenforceable, the
rest of this Agreement shall remain in full force and effect.
SECTION NO. 23: INSURANCE
During the term of the Agreement, COUNTY and SHERIFF shall maintain in force at their sole
expense, each insurance noted below:
1. Worker's Compensation Insurance in compliance with RCW 51.12.020, which
requires subject employers to provide workers' compensation coverage for all their
subject workers and Employer's Liability Insurance in the amount of $5,000,000;
2. General Liability Insurance on an occurrence basis, with a combined single limit of
not less than $10,000,000 each occurrence for bodily injury and property damage. It
shall include contractual liability coverage for the indemnity provided under this
Agreement;
3. Automobile Liability Insurance with a combined single limit, or the equivalent of
not less than $5,000,000 each accident for bodily injury and property damage,
including coverage for owned, hired and non -owned vehicles; and
4. Professional Liability Insurance with a combined single limit of not less than
$5,000,000 each claim, incident or occurrence. This is to cover damages caused by
the error, omission, or negligent acts related to the professional services to be
provided under this Agreement. The coverage must remain in effect for at least two
years after the Agreement is completed.
There shall be no cancellation, material change, reduction of limits or intent not to renew the
insurance coverage(s) without 30 days written notice from COUNTY and SHERIFF or their
Page 10 of 12
03/05/2003 11:40 FAX 509 477 3672 SPOK CO PA CIVIL
insurer(s) to CITY.
As evidence of the insurance coverages required by this Agreement, COUNTY shall furnish, upon
request, written evidence of acceptable insurance to CITY at the time it returns the signed
Agreement. if requested, complete copies of insurance policies shall be provided to CITY.
COUNTY shall be financially responsible for all pertinent deductibles, self-insured retentions,
and/or self-insurance.
SECTION NO. 24: NON- DISCRII'i1NATTON
No individual shall be excluded from participation in, denied the benefit of, subjected to
discrimination under, or denied employment in the administration of or in connection with this
Agreement because of race, color, creed, marital status, familial status, religion, sex, sexual
orientation, national origin, Vietnam era or disabled veteran's status, age, or disability. COUNTY
and SHERIFF shall comply with all applicable federal, state and local nondiscrimination laws,
regulations and policies.
SECTION NO. 25: NON - EXCLUSIVE
This Agreement shall be non - exclusive and CITY reserves the right at any time to use other Jail
facilities for the confinement of CITY prisoners.
SECTION NO. 26: ASSURANCE
COUNTY and SHERIFF represent and assure CITY that no other city and town has or will receive
more favored treatment under a contract with COUNTY or SHERIFF in the care and treatment of
its prisoners or in charges assessed, than that provided under this Agreement for CITY prisoners
and the charges made to CITY under this Agreement.
IN WITNESS WHEREOF, the PARTIES have caused this Agreeanent to be executed on
date and year opposite their respective signatures.
DATED: BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY, WASHINGTON
Attest:
VICKY M. DALTON
Clerk of the Board
By:
DANIELA ERICKSON M. KATE MCCASLIN, Vice -Chair
Deputy Clerk
Approved as to form: PHILLIP D. HARRIS
Chief Civil Deputy Prosecuting Attorney
Page 11 of 12
JOHN ROSKELLEY, Chair
1 013
03/05/2003 11:40 FAX 509 477 3672
DATED:
Attest:
Approved as to Form:
Acting City Attomcy
DATED:
11:\Valley City \Draft CentraclsVaif \jail interloeal Valley 030303- finaLdoc
Page 12 of 12
SPOK CO PA CIVIL
CITY OF SPOKANE VALLEY:
By:
Its:
City Clerk (Title)
SPOKANE COUNTY SHERIFF:
By:
Title:
el 014
Return to:
Daniela Erickson Spokane Valley Contract
Clerk of the Board No. CO3 -17
1116 West Broadway Approved:
Spokane, Washington 99260
JNTERLOCAL AGRE:EMVfENT FOR PROBATION SERVICES FOR THE CITY OF
SPOKANE VALLEY
(April 1, 2003- December 31, 2004)
THIS AGREEMENT, made and entered into by and among the Spokane County
District/Municipal Court, having offices for the transaction of business at 1100 West Mallon,
Spokane, Washington 99260, hereinafter referred to as "COURT," Spokane County, having
offices for the transaction of business at 1116 West Broadway Avenue, Spokane, Washington
99260, hereinafter referred to as "BOARD," together sometimes referred to along with the COURT
as "COUNTY," and the City of Spokane Valley, a municipal corporation of the State of
Washington, having offices for the transaction of business at the Redwood Plaza, 11707 East
Sprague Avenue, Suite 106, Spokane Valley, Washington 99206, hereinafter referred to as "CITY,"
jointly hereinafter referred to as the "PARTIES."
WITNESSETH:
WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County
Commissioners of Spokane County has the care of County property and the management of County
funds and business; and
WHEREAS, pursuant to chapter 35.02 RCW, the City of Spokane Valley established
12:01 A.M. April 1, 2003, as its official date of incorporation and upon that date will commence
operations as a city; and
WHEREAS, pursuant to chapter 35.02 RCW, as of the official date of incorporation, local
governmental authority and jurisdiction with respect to the newly incorporated area will transfer
from COUNTY to CITY; and
WNERE:AS, chapter 39.34 RCW (lnterlocal Cooperation Act), authorizes counties and
cities to contract with each other to perform certain functions which each may legally perform; and
Page 1 of 7
WHEREAS, pursuant to the provisions of RCW 39.34.180, the City of Spokane Valley is
responsible for the costs incident to investigation, prosecution, adjudication and incarceration of
misdemeanor and gross misdemeanor offenses that occur within its jurisdiction and that are
committed by adults; and
WHEREAS, Spokane County has established the Spokane County District/Municipal
Court under the provisions of chapter 3.38 RCW for the judicial administration of the laws of the
State of Washington and the ordinances of Spokane County. The Spokane County
District/Municipal Court consists of one district encompassing all of Spokane County; and
WHEREAS, the Spokane County District/Municipal Court has entered into an Interlocal
Cooperation Agreement with the City of Spokane wherein the City of Spokane provides managerial
and administrative support for the Spokane County District Court Probation Services Department
( "Department "). The Department is funded by monthly assessments established by the COURT
under RCW 10.64.120 which are paid by persons receiving probation services; and
'WHEREAS, the City of Spokane Valley desires to utilize the services of the Spokane
County District/Municipal Court Probation Services Department for the purpose of providing
probation services as directed by the Spokane County District/Municipal Court for (i) misdemeanor
or gross misdemeanor offenses constituting a violation of a state statue committed by an adult
within the City of Spokane Valley, and /or (ii) a violation of the City of Spokane Valley's
ordinances.
NOW THEREFORE for and in consideration of the mutual promises set forth hereinafter
and as provided for in the above - referenced recitals, the PARTIES do hereby agree as follows:
SECTION NO. 1: PURPOSE
The purpose of this Agreement is to set forth the PARTIES' understanding as to the terms and
conditions under which COURT will provide Probation Services to CITY. For the purpose of this
Agreement "Probation Services" is further described in Section No. 4 herein below.
SECTION NO. 2 : DURATION
This Agreement shall be effective at 12:01 A.M. on April 1, 2003, and run through 12:00 P.M.
December 31, 2004, unless one or all of the PAR11ES give notice of termination as provided for
in Section No. 5 and Section No. 14 of this Agreement.
SECTION NO. 3: COST FOR PRORATION SERVICES
Pursuant to RCW 10.64.120 COURT establishes a monthly assessment. This assessment is
levied on persons referred by COURT for Probation Services. This assessment is collected from
persons receiving Probation Services. Assessment fees collected by COURT under the terms of
this Agreement will be sufficient to fund Probation Services. Accordingly, CITY shall not pay
Page 2 of 7
COUNTY or COURT for any Probation Services provided by COURT under the terms of this
Agreement. CITY agrees COURT, through Spokane County Probation Services Department,
may retain all assessment fees assessed by COURT and collected from persons receiving
Probation Services under the terms of this Agreement.
SECTION NO. 4: SERVICES PROVIDED
Probation Services shall include case management as directed by the Spokane County District
Court for misdemeanor offenses constituting a violation of a state statue committed by an adult
within the City of Spokane Valley and/or a violation of the CITY'S ordinances constituting a
misdemeanor. Case management includes the monitoring of cases i.n pre - trial status, providing
supervision and monitoring of sentenced offenders, and supervision and monitoring of offenders
whose cases are on a deferred status. Monitoring includes meeting with the offenders, reviewing
the court's probation orders, consulting with various service providers and other criminal justice
entities, tracking criminal activity, and referral for appropriate services. Probation Services shall
also include verification of an offenders' compliance or non - compliance to the COURT.
SECTION NO. 5: NOTICE
All notices or other communications given hereunder shall be deemed given on: (1) the day such
notices or other communications arc received when sent by personal delivery; or (ii) the third day
following the day on which the same have been mailed by first class delivery, postage prepaid
addressed to the PARTIES at the address set forth below for such Party, or at such other address as
PARTIES shall from time -to -time designate by notice in writing to the other PARTIES:
COUNTY:
COURT:
CITY:
SECTION NO. 6: COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which, when so
executed and delivered, shall be an original, but such counterparts shall together constitute but
one and the same.
Page 3 of 7
Spokane County Chief Executive Officer or his/her authorized representative
1116 Vest Broadway Avenue
Spokane, Washington 99260
Spokane District Court Presiding Judge
Spokane County District Court
1100 West Mallon Avenue
Spokane, Washington 99260
City of Spokane Valley City 1N/fanager or his/her authorized representative
Redwood Plaza
11707 East Sprague Avenue, Suite 106
Spokane Valley, Washington 99206
SECTION NO. '7: ASSiGNM.ENT
No Party may assign, in whole or in part, its interest in this Agreement without the approval of all
other PARTIES.
SECTION NO. 8: LIABILITY
(a) COUNTY shall indemnify and hold harmless CITY and its officers, agents, and employees, or
any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of
any nature whatsoever, by any reason of or arising out of any negligent act or omission of
COUNTY /COURT, their officers, agents and employees, or any of them relating to or arising out of
performing services pursuant to this Agreement. In the event that any suit based upon such claim,
action, loss, or damages is brought against CITY, COUNTY shall defend the same at its sole cost
and expense; provided that CITY reserves the right to participate in said suit if any principle of
governmental or public law is involved; and if final judgment in said suit be rendered against CITY,
and its officers, agents, and employees, or any of then, or jointly against CiTY and
COUNTY /COURT and their respective officers, agents, and employees, COUNTY shall satisfy the
same.
(b) CITY shall indemnify and hold harmless COUNTY /COURT and its officers, agents, and
employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses,
and damages of any nature whatsoever, by any reason of or arising out of any negligent act or
omission of CITY, its officers, agents and employees, or any of them relating to or arising out of
performing services pursuant to this Agreement. In the event that any suit based upon such claim,
action, loss, or damages is brought against COUNTY /COURT, CITY shall defend the same at its
sole cost and expense; provided that COUNTY /COURT reserve the right to participate in said suit
if any principle of governmental or public law is involved; and if final judgment in said suit be
rendered against COUNTY /COURT, and their officers, agents, and employees, or any of them, or
jointly against COUNTY and CiTY and their respective officers, agents, and employees, CITY
shall satisfy the same.
(c) The foregoing indemnity is specifically intended to constitute a waiver of each party's immunity
under Washington's Industrial Insurance Act, Chapter 51 RCW, respecting the other party only, and
only to the extent necessary to provide the indemnified party with a full and complete indemnity of
claims made by the indemnitor's employees. The PARTIES acknowledge that these provisions
were specifically negotiated and agreed upon by them.
(d) COUNTY and CITY agree to either self insure or purchase polices of insurance covering the
matters contained in this Agreement with coverages of not less than $5,000,000 per occurrence with
$5,000,000 aggregate limits including auto liability coverage.
SECTION NO. 9: RELATIONSHIP OF THE PARTIES
The PARTIES intend that an independent contractor relationship will be created by this Agreement.
No agent, employee, servant or representative of COUNTY /COURT shall be deemed to be an
Page 4 of 7
employee, agent, servant or representative of CITY for any purpose. Likewise, no agent, employee,
servant or representative of the CITY shall be deemed to be an employee, agent, servant or
representative of COUNTY /COURT for any purpose.
SECTION NO. 10: REPORTING
COURT shall provide a mutually acceptable quarterly report to CITY that will contain information
relating to Probation Services performed during the preceding quarter.
SECTION NO. 11: PROBATION SERVICES STAFF
COURT shall hire, assign, retain and discipline all employees performing Probation Services under
this Agreement according to collective bargaining agreements, relevant civil services rules and
regulations, state and federal laws and applicable agreements.
COURT agrees to meet and confer with CITY with respect to staff= assigned to provide Probation
Services.
SECTION NO. 12: RECORDS
All public records prepared, owners, used or retained by COURT in conjunction with providing
Probation Set tinder the terms of this Aa eement shall be deemed CITY property and shall be
made available to CITY upon request by the CITY Manager subject to the court rule, statue or case
law. COURT will notify CITY of any public disclosure request under chapter 42.17 RCW for
copies or viewing of such records as well as the COURT'S response thereto.
SECTION NO. 13: ASSURANCE.
COUNTY and COURT represent and assure CITY that no other city or town will receive more
favored treatment in receipt of Probation Services than that made available to the CITY for
similar services.
SECTION NO. 14: MODIFICATION OR TERMINATION
This Agreement may be modified in writing by mutual agreement of the PARTIES.
Any Party may terminate this Agreement for any reason whatsoever upon a minimum of 90 days
written notice to the other PARTIES.
Upon termination COURT shall continue to provide Probation Services to completion for those
cases assigned by the COURT to receive Probation Services prior to the effective date of the
termination.
Page 5 of 7
SECTION NO. 15: PROPERTY Aral:) EQUi
1`he ownership of all property and equipment utilized in providing Probation Services shall remain
with the original owner unless specifically and mutually agreed by the PARTIES to the contrary.
SECTION NO. 16: ALL WRITINGS CONTAINED IiEREIINII31NDhNG EFFECT
This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree
that there are no other understandings, oral or otherwise, regarding the subject matter of this
Agreement. No changes or additions to this Agreement shall be valid or binding upon the
PAR I1ES unless such change or addition is in writing, executed by the PARTIES.
This Agreement shall be binding upon the PARTIES hereto, their successors and assigns.
SECTION NO. 17: VENUE STIPULATION
This Agreement has been and shall be construed as having been made and delivered within the
State of Washington and it is mutually understood and agreed by each party that this Agreement
shall be governed by the laws of the State of Washington both as to interpretation and
performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this
Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction
within Spokane County, Washington.
SECTION NO. 18: SEVERABUJITY
It is understood and agreed among the PARTIES that if any parts, terms or provisions of this
Agreement are held by the courts to be illegal, the validity of the remaining portions or
provisions shall not be affected and the rights and obligations of the PARTIES shall not be
affected in regard to the remainder of the Agreement. If it should appear that any part, term or
provision of this Agreement is in conflict with any statutory provision of the State of
Washington, then the part, term or provision thereof that may be in conflict shall be deemed
inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall
be deemed to modify to conform to such statutory provision.
SECTION NO. 1.9: HEADINGS
The section headings appearing in this Agreement have been inserted solely for the purpose of
convenience and ready reference. In no way do they purport to, and shall not be deemed to
define, limit or extend the scope or intent of the sections to which they pertain.
IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed on
date and year opposite their respective signatures.
Page 6 of 7
DATED: SPOKANE COUNTY
MUNICIPALJDISTRJCT COURT:
By:
Its:
DATED: BOARD OF COUNTY COMMISSIONERS
OF SPOKANE, COUNTY, WASHINGTON
ATTEST:
VICKY M. DALTON
CLERK OF THE BOARD
BY:
Danicla Erickson, Deputy
DATED: CITY OF SPOKANE VALLEY:
Attest:
City Clerk
Approved as to form only:
Acting City Attorney
its:
O:\Valley CitylDraft Contracts \Probationlprobation services 022703 -draft 3.DOC
Page 7 of 7
JOHN ROSKELLEY, Chair
PHILLIP D. HARRIS, Vice-Chair
M. KATE MCCASLIN
By:
(Title)
Prepared For: City of Spokane Valley Mayor and Council, March 2003.
Date: Overview Prepared: March, 2003
Dear Mayor and Council:
Leigh and Associate developed the original operating proforma in the late 1990's.
As the project developed additional support data has been established and thus revisions have
been made to more accurately reflect the Operating Costs and Revenue for CenterPlace.
Spokane County developed an organizational chart to address initial staffing requirements. With
this, Spokane County was able to estimate personnel costs required for the operation of the
building.
Catering and Food Services were also investigated fully with local professionals.
Avista Facilities Staff analyzed the utility costs and other building related operating costs.
The first year the operating costs per /S.F. is approximately $10.00. With the $10.00 figure the
profile tells us we are right in line with similar type buildings.
The Net Income Vs. the Expenses looks promising. A large portion of the income is the long-
term lease agreement with an entity for the classroom usage of the education wing. The
Community Colleges are interested in leasing this space and have formed a Task Force for the
intended use of the space.
In summary, we feel the assumptions made in this report present a very accurate and positive
profile for CenterPlace.
Sincerely,
D. g Chase. Di
S . kane County,
CenterPlace Operating ProForma
ctor
Parks, Recreation & Golf
M1RAIEAU POINT
The point of Discovery
l'C
Ka i+ B an
Avis Corp, Facilities Project Manager
MIRABEAU POINT
The Point or Discover
Table of Contents
• Mirabeau Point Board of Trustees
• CenterPlace Estimated Construction Costs
• CenterPlace Building Program
• Mirabeau Point CenterPlace Operating ProForma
• Mirabeau Point CenterPlace Staffing Org. Chart
• Mirabeau Point CenterPlace Est. Staffing Costs
• Mirabeau Point CenterPlace Rental Background
• Mirabeau Point CenterPlace Professional Revenue
and Expense Analysis
• ProForma Contributors
• Mirabeau Point CenterPlace Schedule
• Mirabeau Point CenterPlace Scope of Services
• Mirabeau Point CenterPlace "Summary Funding"
• Mirabeau Point CenterPlace Proposed Senior
Programs
• Mirabeau Point Project Conceptual Drawings
Greg Bever
Journal of Business
429 F.. 3` Ave.
Spokane, WA 99202
Steve Jurich
YMCA
2421 N. Discovery Place
Spokane, WA 99216
Janet Gilpatrick
Rockey Wcst
421 W. Riverside, Suite 575
Spokane, WA 99201
M I RABEAU POINT
t..r4
Tile Point of Discover
BOARD OF TRUSTEES
Judy Cole
Avista Corp.
PO Box 3727
Spokane, WA 99220
Norma Ventris
(Home)
3004 N. Laura Rd.
Spokane, WA 99212
CenterPlace - Program Areas Oct -02
Main Level:
Education Wing:
Computer Lab (dividable) 1570
Classrooms (3 @ 780sf) 2340
Large Classroom (dividable) 1570
Lecture Auditorium (incl. prep room & projection room) 1650
Itinerant Teachers (includes storage) 500
Administration, includes: 775
Reception/Waiting 265
Director's Office 190
Conference Room 120
Office 110
Workroom 90
Senior Wing:
Multi -use room (dividable)
Administration, includes:
Open office /reception 270
Director 210
Workroom 145
Ceramics /Crafts /Painting
Storage (2 (4) 100sf)
Kiln Room
Lobby/reception/waiting
Wellness Center (includes 2 exam rooms @ 110sf)
Greenhouse
Crafts sales /Espresso
1160
625
1530
200
180
480
425
790
440
Great Room wing:
Great room (dividable) 4800
Storage 360
Stage 1570
Storage (2 @ 125) 250
Dressing rooms (2 @ 100) 200
Toilet room 70
Senior Dining 1475
Food prep, includes: 1910
Kitchen 850
Pantry 300
Cooler 100
Freezer 100
Toilet room 50
Office 90
Office 80
Storage 280
Receiving 60
Total Main Floor 24870
2nd Level:
Education Wing:
Classrooms (8 ® 780sf)
Senior Wing:
Billiards 1500
Lounge /Library (includes 70sf storage room) 1770
Multi -use room (dividable) 920
Multi -use room 520
Total 2nd Floor: 10950
Total Assignable Square Footage: 35820
In addition to the "assignable" space required by each department in the building,
there is a large percentage of building space that must be dedicated to the
overall functioning of the building. The figures listed below indicate the percentage
of space anticipated for various non - assignable building components.
6240
multiplier of assignable area
Circulation corridors & vestibules 0.24 8597
Electrical Distribution 0.01 358
Mechanical rooms and shafts 0.08 2866
Stairs and elevators 0.03 1075
Telephone & Communication 0.01 358
Toilets 0.04 1433
Janitor closets 0.01 358
Exterior Walls 0.03 1075
Total unassignable square footage: 15044
Total Gross Square Footage 50864
r Mirabeau Point CenterPlace
Full build -out - 50,794sf
Construction Cost Estimate - Full Build -out (50,794sf)
Sales Tax 8.1 %of line 3
t ,.
3
adjustments
,p Schematic Design 14% $72,421 ($56,495) $15,926
. ` 24 Design Development 21% $108,631 $108,631
:? Construction Documents 38% $196,570 $196,570
Bidding Phase • 2% $10,346 $10,346
Construction Administration 23% $118,977 $118,977
Project Closeout 2% $10,346 $10,346
F I L 2 1 s :: 100% $517,290 $460,795
Project Costs:
Land Acquisition
Furnishings
Special Inspections/Testing Allowance
Project Contingency
Architectural Fees
Add for design of education wing 2nd level
Subtract previous fees
9.0% of line 1
7.31% of line 1
Reimbursables /Additional Services:
Bid Set Printing Allowance
Plan Review Fee Allowance
Life -cycle cost analysis
NREC Review Fee Allowance
Civil Engineering /Landscape Architecture
Kitchen consultant allowance
Furnishings procurement allowanc 5.00% of line 5
Soils consultant allowance
Travel allowance
Long distance telephone allowance
5% markup on reimbursables (allowance)
$ 7,076,464
$ 573,194
7,649,658
$ 500,000
$ 636,882
$ 8,000
$ 286,147
08 -06-02
entire project through
including documents
construction phase only
$ 517,290 $ 377,622
$ 12,280 $ 12,280
$ (68,775) $ (68,775)
$ 460,795 $ 321,127
$ 10,000 $ 10,000
$ 8,000 $
$ 15,000 $ 15,000
$ 2,500 $
$ 81,900 $ 60,192
$ 8,500 $ 8,500
$ 31,844 $ 31,844
$ 10,000 $ 10,000
$ $
$ $
$ 8,387 $ 6,777
S 176,131 $ 142,313
Tan *Moore /MMEC hourly rates:
Principal $95/hour
Project Manager $72/hour
Drafting Specialist $53/hour
Administrative $38/hour
REVENUE
Rental income
Senior Center Classrooms - Evening (S30 per hour)
Education Classrooms - Evening ($30 per hour)
Education Wing - Lease (Classrooms 8 Lab)
Great Hall
Catering/Food Services (Great Hall catered meal percentages)
Lecture Hall ($50)
Vending Machine
Expenses
Salary & Wages
Mirabeau Point CenterPlace Manager (FT)
Staff Assistant (FT)
Recreation Program Coordinator (FT)
Maintenance Worker 2
Maintenance Worker 1
Supplemental Employees
Park Worker 2 - Extra Help
Park Worker 3 - Extra Help
Benefits
State Retirement
Health Insurance
FICA
Total Rental Income
_.. rah 'oit.. _ _:nte a _ ',Fe '
20041
20051
20061
20071
20081
8,268 8,557
99,840 103,334
208,000 215,280
92,872 96,123
48,000 49,680
78,000 80,730
1,900 1,967
636,880 555,671
8,857
106,951
222,815
99,487
51,419
83,556
2,035
575,119
9,167 9,488
110,694 114,569
230,613 238,685
102,969 106,573
53,218 55,081
86.480 89,507
2,107 2,180
595,248 616,082
45,137 47,448 49,877 52,431 55,116
27,393 28,796 30,270 31,821 33,450
35,694 37,521 39,443 41,463 43,586
26,718 28,086 29,524 31,036 32,625
23,938 25,164 26,452 27,807 29,231
158,880 167,015 175,566 184,558 194,008
8,060 8,826 9,664 10,582 11,588
8,580 9,395 10,288 11,265 12,335
2,113 2,221 2,335 2,455 2,580
39,960 41,359 42,806 44,304 45,855
12,154 12,777 13,431 14,119 14,842
Office & Operating Supplies
Office Supplies 600 621 1,076 1,113 1,152
Cleaning (Including Janitorial Contract) 0 0 0 0 0'
Uniforms (Staff) 150 155 269 278 288
Marketing Expenses 9,300 9,626 9,963 10,312 10,673
Small Equipment Repair / Purchase 3,226 3,339 3,456 3,577 3,702
Equipment Maintenance / Repair 26,884 27,825 28,799 29,807 30,850
Major Equipment Purchase 5,377 5,565 5,760 5,962 6,170
11/4/2002 3:23 PM 1
otter_ r Oi _. . ing .. _ `For
Professional Services
Contract Custodial (7 days) 49,589 51,325 53,121 54,980 56,905
Alarm 500 518 536 554 574
HVAC Maintenance 5,400 5,589 9,679 10,017 10,368
Elevator 1,860 1,925 1,992 2,062 2,134
Grounds Maintenance 90,282 93,009 95,809 98,684 101,635
Postage 3,000 3,000 3,000 3,000 3,000
Training & Travel 1,200 1,620 2,187 2,952 3,986
Utilities
Electric 45,166 46,747 48,383 50,076 51,829
Gas 12,045 12,467 12,903 13,355 13,822
Water & Sewer 6,500 6,728 6,963 7,207 7,459
Telephones (2 lines) 1,928 1,996 2,066 2,138 2,213
Garbage Disposal 6,427 6,652 6,886 7,127 7,377
Total Estimated Expenses 499,181 520,299 546,937 570,484 595,345
Total Estmated Rental Income 536,880 555,671 575,119 595,248 616,082
NET INCOME vs EXPENSES 37,699 35,372 28,183 24,765 20,737
ESTIMATED FUNDS NEEDED FOR M & 0 ABOVE AND BEYOND CURRENT BUDGET ALLOCATIONS : N/A N/A N/A NIA N/A
NOTE: Inflation factor of 3.5% annually applies to calculate figures for years 2 through 5.
MIRABEAU POINT
The Point of Discover
11/4/2002 3:23 PM 2
April 1, 2002
Contract Food Services
Contract night custodial services
D PW 2 $7.25 - $7.50 /hour
PW 3 $7.75 - $8.25/hour
0A -3 $9.56 — $12.90
$18,649 - $25,164
MIRABEAU POINT CENTERPLACE
DRAFT ORG CHART
OFFICE ADMINISTRATION
RECREATION PROGRAMS
PARK/REC /GOLF DIRECTOR
Staff Assistant 1 (1 FTE)
$24,790 - $33,450
Park Worker 3(1 Extra Help)
Park Worker 2 (1 Extra Help)
Receptionist (OA 3 or Volunteer)
Recreation Program Coord (1 FTE)
Senior Center
$32,301 - $43,586
MIRABEAU PT CENTER PL
Facilities Manager (1 FTE)
$40,846 - $55,116
1
MAINTENANCE
Maintenance Worker 1
Day Time Only
MW 1 - $21,663 - $29,231
Maintenance Worker 2
$24,178 - $32,625
1 FTE from Maintenance
MIRIiEAU I'oIN
c i B
AE i; ;4,�
Tbc Point of I)irovrry
Position
Mirabeau Point CenterPlace Mgr.
Recreation Program Coordinator
Staff Assistant 1
Maintenance Worker 2
Maintenance Worker 1
Park Worker 2 - Extra Help
Park Worker 3 - Extra Help
Hours/week
37.5 Exempt 74A
37.5 Exempt 64G
37.5 Non - exempt 54A
37.5 Non - exempt 53A
37.5 Non- exempt 48G
as needed
as needed
County
FLSA Pay Range
Non - exempt
Non - exempt
Pay Scale
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
40,846 42,939
32,301 33,955
24,790 26,059
24,178 25,416
21,663 22,829
7.25
7.75
7.50
8.00
45,137
35,694
27,393
26,718
23,938
7.75
8.25
47,448 49,877
37,521 39,443
28,796 30,270
28,086 29,524
25,164 26,452
NOTE: New hires start at Step 1, go to Step 2 after completing at least 1,040 non - overtime work hours (approximately 6 months),
and annually thereafter until the top step is attained.
MIRABEAU POINT
'rhe Point or Discovc
52,431 55,116
41,463 43,586
31,821 33,450
31,036 32,625
27,807 29,231
Great Room
Meetings /Civic Organizations
Meetings with Meal
*Conference /Business
*Conferences with Meal
**Special Events
*'Special Events with Meal
Subtotal for Rental Only
Subtotal for Rental with Meals
Estimated
Rate/Hour Availabte
Rental Hours/rentals Rental Amount
$
$ 800 ' * "8 $6,400 Based on 9 hour rentals
$ 500
$ 1,500 0 $
S 1,000 ** $40,000 Based on all day rental charges (6 a.m. -1 a.m).
`Conferences/Business: Business Meetings, Professional Seminars, Workshops, etc...
**Special Events: Weddings, Anniversaries, Birthdays, Retirement, Other Celebrations
***Number of events est. per year as follows (year 1 figures plugged into example): yr 1 =8, yr 2 =12, yr 3 =16 yr 4=20, yr 5 -24
"* *Number of events est. per year as follows (year 1 figures plugged into example): yr 1 =40, yr 2= 60, yr 3= 65, yr 4 =70, yr 5 =75
Attendees
Meetings /Civic Organizations 35 96 $10 10% $ 3,360
Conferences
Special Events
Special Events
Catering Totals
Senior Center Classrooms
Education Classrooms
Lecture Hall
Classroom and Lecture Hall Totals
Education Classrooms
Computer Labs
50
200
200
Rental Charges with Catering Percentages
Rate/Hour
Rental
Rate/SF
$ 16
$ 16
Classrooms and Computer Labs Lease Totals
Rental Revenue Grand Total
Rental Background
100 96 $ 9,600 Based on 96, one hour rentals
75 96 $
8
30
10
7,200
$4,000
$ 16,000
$ 51,200
Estimated
Available
Hours Rental Amount
$12 10% $ 480
$15 20% $ 18,000
$20 20% $ 8,000
$ 29,840
$ 81,040
$ 30 1,040 $ 10,390 There are 4 classrooms in the Senior
wing that can be rented after hours.
4 hours/day * 260 days •33.3% utilization
$ 30 3,120 $ 93,600 There are 12 classrooms in the Educational wing
that can be rented. This is based on 4 evening
12 hrs/day " 260 days
$ 50 1,560 S 78,000 12 hours/day ' 260 days • 50% utilization
$ 181,990
Estimated
Available Annual Lease
Sgare Feet
Value
172,800 12 classrooms at 900 square feet each
(5 on 1st floor, 7 on 2nd floor)
10,800 $
2200 $ 35,200 2 computer labs at 1,100 square feet each
mil RABEAU P01
c
$ 208,000
$ 471,030
The Poi nt or Discover
MIRABEAU POINT
Th Point of Discover
The Board of Trustees contacted Leigh & Associates who worked with
programmatic designs and concept assumptions to develop the initial
Proforma for CenterPlace. Recently, local professionals for each aspect of
revenue and expenses for this new building analyzed that information. The
contribution of their time and expertise has been invaluable for determining
such vital facts for the operation of CenterPlace.
('enterPlace will be providing a valuable and much needed service to the public if the
current plans for catering, banquet & special event spacz are realized It is a beautifully
designed facility that offers something unique and desirable in its' location, layout and
versatility. Doug and his team have done a very thorough job of researching comparable
facilities and determining preliminary rental rates. He has enlisted help from a group of
industry specific professionals to determine the best route possible to achieve the
Center's goals and establish a cost e efficient and profitable working planter the
catering and food service facet of the Center. This project has success written all over it!
Julie Litzenberger
Retail Food Service Coordinator, Deaconess Medical
President, Spokane Restaurant & Hospitality Association
Founder & Past President, Inland Northwest Catering Association
Er-Officio Board of Directors, Spokane Area CVB
Chairman, Food Advisory Board SRIID
Any building has the need to be maintained and operated CenterPlace is not unique in
this aspect. It will be necessary to perform daily routine maintenance, and scheduled
preventive maintenance. This type of program will ensure that the intended environment
of the building is retained Recent rate increases prompted an in -depth analysis of
vrrrious utility costs. I feel comfortable that the overall expenses for the correct and
comfortable operation and maintenance of CenterPlace are accurately projected in this
Proforma
Kay Bachman
Avista Corp
Facilities Management
Project Manager
Maurine Barrett, Director
Administration and Operations
Northwest Museum of Arts & Culture
(509) 383 -5304
Contributors to ProForma .xis
MIItABEAU POINT
Julie Raftis- Litzenberger, President
Spokane Restaurant & Hospitality Association
Retail Food Service Coordinator
Deaconess Medical Center
(509) 251 -2500
The Point of Discover
Jim Lumper. Food Service Equipment and Supplies
Smith & Greene Co.
(509) 483 -2330
Scott C. Peterson, Food Facilities Consultant
Peterson Design Associates
(509) 455 -6323
Proforma Contributors
Gary Fuher, Facilities Director
Spokane County Facilities
(509) 477 -3419
Carol Landa- McVicker, PHR
Spokane County Human Resources
(509) 477 -2124
Lisa Bracco. Marketing Coordinator
Spokane County Fair & Expo Center
(509) 477-2785
Jerry Irwin, General Manager
Spokane Valley Mall
(509) 928 -4411
Scope of Services and Schedule - CenterPlace
A. Schematic Design Phase: Update current scheme to include upper story for
education wing. The education wing 2nd level will include 8 classrooms per the
attached program. Circulation will be adjusted and extended on the 2nd level to
accommodate the additional programmed area. Additional required stair at the end
of this wing will be configured. Location of elevator will be studied to determine if a
more central location is appropriate. Additional area for mechanical requirements
will be identified. Meet with owner to review updated 2 floor layout and revised
exterior elevations.
December 15 thru January 15 2003
B. Design Development Phase: After 2 -week owner review of the schematic design,
we will finalize the design. Plans, sections, and elevations will be updated and
developed in CAD format, mechanical and electrical systems will be identified and
developed, and the cost estimate will be updated. Site layout will be refined for
building footprint location, parking, and other site amenities. Coordination for the
required life -cycle cost analysis will occur. Coordination with kitchen consultant,
survey, and soils testing will occur. Periodic meetings with owner will occur to
review progress. The Design Development documents shall include specifications
that identify major materials and systems and establish in general their quality
levels.
February 1 thru April 1 2003
C. Construction Documents: Construction documents will be prepared based upon
the final concept design and project budget. Construction documents will set forth
in detail the requirements for construction of the Project. We will assist the Owner
in the development of bidding and procurement information and the Contract for
construction.
Additional services that may occur under 2nd contract Include:
April 1 thru August 1 2003
D. Bid Phase Services: Bid documents will be submitted to the permitting authority
and we will incorporate appropriate review comments. Bid phase services will
include the issuing of bid documents, participation in the pre -bid conference,
response to questions from prospective bidders, development of addenda to clarify
the documents, participation in the bid opening, and making a recommendation
based upon the bids received.
August thru September 2003
E. Construction Administration Phase: Construction Administration services will
include site visitation at a minimum of bi- weekly. Also included are review and
approval of shop drawings, responses to Contractor requests for information,
preparation and review of change order proposals and change orders, review and
approval of Contractor application for payment, and the preparation of punch lists.
Late September 2003 thru September 2004
F. Protect Closeout Phase: These services include monitoring the punch list
completion, review of operation and maintenance manuals, review of record
drawings and preparing recommendations for acceptance of the project as
complete.
September 2004
ID
1
2
3
4
5
Finish
Wed 01 -15-03
Tue 04-01-03
Fn 08 -01 03
Thu 09 -30-04
Mon 10-04-04
2003 2004
Ott 4 j Ott 1 Qtr 2 1 Otr 3 Qtr 4 Qtr 1 Ott 2 Qtr 3 Ott 4
Sc .matic Design Phase
12 -18 _ 01 -18
Design Develo nt Phase
02 -03 04 -01
Constriction Documents Pre ed
04 -07 08 - 01
Mirabea
CenterPlace Schedule
Construction of CenterPlace
09 - 30 08
CenterPtace Occupancy
10-04
Page 1
MTRABEAU POINT "COMIVIIJNITY COMPLEX
"SUMMARY OF FUNDING"
SUMMARY OF MPI RESOURCES
$1,000,000.00 Major donor
Source
$137,20218 Multiple donors
PRIVATE FUNDS RECEIVED
$1,137,202.78 SUBTOTAL
$7,000,000.00 SPFD Funding
$1,400,000.00 Spokane County
$200,000.00 Comstock Foundation
$337,150.00 Private Pledged Funds
$893,647.22 Projected private funds /grants
$9,462,797.22 PLEDGED FUNDS SUBTOTAL
5645,000.00 IN -KIND SUBTOTAL
$1,997,000.00 OTED GRANT SUBTOTAL
$13,242,000.00
TOTAL
AVAILABLF/PROJECTED
Remarks
Less restricted support
to CenterPlace
CenterPlace Capital
Campaign
% of bond sales
6 -year Capital Budget
CenterPlace Grant
*Remaining Capital
Campaign goal
Offsets specific
CenterPlace expenses
Appropriated for
Community Complex
?ROPOSED FINAL PHASE 1 (in 2 packages)
Project & Scope OTED Funds
Other Funds
Mirabeau Meadows - Construction
CenterPlace - Through Bid
Documents
CenterPlace - Bid /Construct
Universal Park & Adjacent Trails
Ph. 1**
Star Plaza & Outdoor Gathering Ph.
1
Mirabeau Entry Interpretive Area
Ph.1
$1,400,000
$500,000
$97,000'
$10,113,000
$1,000,000
$500,000
COTAL REQUIRED Phase 1
$1,997,000
$11,145,000
* Increased to account.for Evergreen traffic mitigation fees & potential inflation due to
delayed start
** Third priority, depending on how the Meadows and CenterPlace finish out
Proposed Programs for Seniors at Mirabeau Point CenterPlace
Prepared by Randy Johnson, Recreation Program Coordinator, Spokane County Parks Dept.
Need Statement: The current Valley Senior Center at Mission and Bowdish is a small
building with significant structural deficiencies. A dedicated Board of Directors at the Valley
Senior Center assists the Spokane County Parks and Recreation Department to coordinate
activities and develop programs in response to membership needs yet demands exceed
available space. Opportunities and demands for senior services will continue to expand as
more and more Baby Boomers retire.
Everyone is anxiously waiting for Mirabeau Point Centerplace to become a reality thereby
significantly expanding services to our community through a wellness center, greenhouse,
library, spacious dining area able to accommodate 400 people banquet style and up to 500 for
performing arts and other auditorium type venues. The recently opened South Side Senior
Activity Center in Spokane grew from 900 members in 2000 to 1,800 after they broke ground
to start construction in 2001. Since opening their new facility in January 2002 membership
has further increased to 2050 members and continues to grow!
The National Council on aging recommends that Senior Centers consider themselves to be
the first step of long -term care. Diverse and comprehensive programs, opportunities and
services can attract members and greatly enhance their quality of life. Even more than the
obvious physical benefits available through health care services and physical activities,
membership can provide essential social opportunities for friendship, companionship and
support.
Some of the anticipated programs to be offered for Seniors at Mirabeau Point Centerplace are
as follows:
• Senior Nutrition Program lunches. These will provide a nutritionally balanced meal
at an affordable price. Currently at the Valley Senior Center these are offered on Tuesday
and Thursday only but we expect to expand to five days per week in the new facility.
• Pot Luck Dinners. A great event for sharing and meeting new friends. These are an
ideal opportunity to introduce potential new members to experience the amenities and
potential of the new facility. Currently these are held on the first Sunday of each month
from 1:00 to 3:00 p.m. and include the opportunity to dance to tapes and CD music.
• Nutritional and Fitness Counseling. The American College of Sports Medicine
released a statement in the December 2001 issue of "Medicine and Science in Sports and
Exercise" noting that 55% of Adults in America are overweight and 22% are obese and
that $100 billion is spent annually on obesity related conditions. They recommend
specific dietary and exercise programs, which can be offered, to Seniors along with
encouragement and monitoring by certified professionals.
• Aerobics: fun yet progressively challenging group classes to enhance cardiovascular
health along with toning muscles and improving flexibility. Currently a popular activity
offered by Spokane Community College each Monday, Wednesday and Friday morning
on the main floor, in the new facility this Program may expand to Level I for novice
exercisers and Level 11 for more advanced exercisers. The new facility will provide more
frequent and varied classes in a more comfortable private setting to be non - threatening
and reduce potential embarrassment under the supervision and support of a certified
fitness professional.
• Blood Pressure, Foot care, Hearing and Health testing: Current services are limited
but very popular and valuable. In the new facility, a designated space will be provided
for health services. It is anticipated that the Senior Center will work jointly with the
Spokane County Regional Health District to provide skilled nurses and other health
professionals, available regularly throughout the week. Health services will include, but
not be limited to the following: blood pressure checks, foot care, hearing tests, flu shots
and other vaccinations, and health testing.
• Dances: enjoy meeting new friends and learning a few new steps. The new facility
will allow for significant expansion in the opportunities for dances as well as lessons in
all forms of dance (Ball room, Line, County, Swing and Folk dances are fun to learn and
healthy exercise too!). Members of Senior Centers from miles around will be thrilled to
be invited to a dance at the new Mirabeau Point Centerplace. Dances can also be a
significant source of revenue to help cover expenses.
• Ceramics: Currently Valley Seniors enjoy one of the best Ceramic programs in the
Region but are cramped into a painfully small facility. The new facility will finally allow
many new seniors the opportunity to join and learn to create beautiful works of art.
• Other Arts and Recreation Classes: Besides a large Ceramics studio, the new facility
will provide an additional multipurpose Craft Room for painting, quilting, sewing,
gemology, writing, decorating, crochet and basket weaving.
• Bingo: Always very popular and a consistent fund raiser. This has potential for
significant expansion in the new facility!
• Bridge. Pinochle. Hearts, and various other card games: Whether casual games to
pass the time with old and new friends or in Tournaments for bragging rights, Seniors
love to play cards!
• Pool, Snooker, Billiards: Another key activity at the current facility, members have
worked hard to collect several antique, high quality tables and they can be moved to
Mirabeau Point Centerplace to provide a wonderful opportunity for recreation and
socialization.
• Travel: Sightseeing, exploration, discovering new places and faces! Travel with
fellow seniors provides economy, adventure, fellowship and knowledgeable tour guides.
The modest program currently offered at the Valley Senior Center will be dramatically
expanded at the new facility providing opportunities for a full range of trips ranging from
the current one -day outings to weekend trips to Seattle Mariners games and even
European tours. Full-time staff will be able to respond to the wishes of the anticipated
increase in membership and should develop significant revenue to offset expenses.
• Advocacy and Self Improvement: Information and counseling on legal issues, taxes,
defensive driving, housing, computer classes, foreign languages, drama and genealogy.
Both Social Service Agencies and Senior members willing to share their wisdom and life
experience can provide tremendous new knowledge to Seniors and the Community.
• Intergenerational Programs: Mirabeau Point Centerplace will provide an exciting and
necessary venue at specific times for the whole community to share experiences. We
anticipate expanding opportunities for outreach into the community to facilitate seniors
sharing craft programs with kindergarten children and mentoring troubled teens. Various
groups will have access to the facility including Project Joy, Meals on Wheels, Service
Clubs, Church groups and Boy Scouts.
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ID Task Name
1 Construction Bidding Period
2
Award Bid
Construction of the Meadows
MirabeauMeadows MPP Wed 03-12-03 1:40 PM
Feb Mar 1 Apr
Cordtr3+ction Biddi Period
03 -12 04-11
Mirabeau
Meadows Schedule
04 -16 ♦ --
06.06
May
2003
Jun 1 Jul
Construction of the Meadows
Aug 1 Sep
MIRABEAU POINT
Beginning a
Point of Discovery
i6
Mirabeau Point
Center
The Pont, or Discovery
The greater Spakane community &strafes a
place of its own. A place as ii.vrsatilr, active and
diverse as die people who live here. A place
where we can meet, learn. shame ideas„ ttlebrate
our artistic :snd cultural richness.
` hi, community i6terutts Miriabetitt Point
C enterPlace. And we now have the opportunity
to rnnke this clan ling vision is reality.
Mirabean Point CenterPlace. a wealth of
community facilities and remotions will come
together in a single, cenirral location_ - Me Cutltuunni
and Pertcirrinng Arts Cutter will showcase thy.
dance. music- and the arts ist general, The
Education and I3usines Cerdter v+rill pray it1r
space I br learning. trainingarrd lifelong education,
as well as offer .L focal point to support the
prosperity of our businesses, our community and
our region. The Senior C-enter will he a hub of
Friendship. services and activities. both indoors
and out
It's a vision sa8 ambitious as it is exciting —
and with support from our r mmunity, We tiara
achiieVe it. We deserve Mira/lean Point
CenterPlare. Lees s work tog ether to ewer it_
Discover iry Point
In the midst dour Fast - paced, fast-growing
region, there is a quiet place of woodland.
meadow, park. sprier and ern r+ t ‘llelconie
ter Miraheau P' mt, a beautiful 7U -acre natural
area along the Spokane River.
Here scenic: hiking trails and pathways vill
mind through fewest and meadow. with easy
access to die Centennial 'Frail!. A large open -air
i ,l.. z .. will otlirr inviting venue for community
gatherinp and events. Families can picnic
and plat; in a thoughtfully landscaped park
complete with Imagination Stations just Fur kids..
M,iraheau Sprittgs, near the park, will feature a
> trit erne and waterfalls, a bnardwalk pond For
Kimmel 611ing &Aims and win trr skating.
4'
4
Welcome to
MiraheauPoint C
Mirabeau Pint Center PL•t will highlight this unique setting — a ttiagnilicent M,000-square-
loot gathering place for our entire area -- a enter a culture, entertainment, education, commerce
and community. Marabeau Point +CenterPlace will Fulfill a vision of a central gathering place for our
entire cwninmunity. including its many diverse constituencies,
The Great Room
From the inviting central lobby with its
displays of load and regi=d artwork cane is drawn
to the Great Ro urn. an inspiring open space capable
of accommodating gatherings of more than 400,
With its high-peaked ceiling. graerl i,l trwscs and
warm lighting. the Great Rom will be a versatile
space for concerts„ theater, banquets and special
events. It tnay also be tionligtirrcd for more intintate
activities such as recitals. seminars and exhibits,
The Great Room will feature a large
performing stage and a commercial-site hitien.
Surrounding it will be classrooms, a lecture hall
equipped with the latest el,r tsrnnics. multi. - purpose
rooms suitable for everything From business
martins to aerobics,. a social lounge, recre+ationai
facilities, crafts and art display areas, ktrici office
space for staff and volunteers,
Cultura1 and Performing Arts Center
As our region has g rown. so has its arts and
cultural con= unity, Aral-it-at'. Point CenterPlace
will prnwide a touch - needed venue for c mmurift t
performances of all loins The Great Rnorn will
provide a first-class performing spac e with easy
ate, a lr...11011d locatiort and superior. accrusties.
The spacious stage will AMTE111310# late
arch trzx. ilance and theater prciductiuns for
audiences up to 500. CenterPlace will dame
musical al perfo mtiuu from chamber music to
muck, as well as conferences. films,. let—nu-05 and
public everts. This versatile tacil:ity may Aso be
pvttionetl to provide an intimate apace for
smaller ev'entrr.
Eton and Business Center
Whether it contitnniing education. work
training, personal ertficitnient. or just for fun
learning today takes any forms, and there's a
growing dentand fora central Ineation where
thea+e farms earl came together. The Education
tion
and Business Cettv.r is the answer. with a full
wing dedicated hi learning progra.ms.
Facilities will include five dedicated
classrooms and two fully-equipped computer
labs to serve people or ll ages and expert: we
levas. A high -tech multimedia lecture aa,ditiarium
will be able to present everything Erutn corporal c.
training seminars to trAvelogues. School districts.
colleges and nwide range or imfritil unity
organi.7ations have all e,iC' prei -seiI setiolis interest
in
bringing their loop-ants to 1, 6dr/ is + frimuni(w°.
The PA :cation and Bin isic_- Cenerpres:ents
trettaendoutt opi,crrtuttit to serve cxsr moon for
years to come,.
• a. ill = t IMO
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�y 7rYi'\iF_r w F ri ar . t 1
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.
or 11
i 4rabeau Point Cell teYrPlar is aku. the
perfect place for business retreats. trainin
programs and rneetrnjs. I s one-of -a-kind
conference site 'rrol irises to e$r w burin,* es from
throughout the S kane- C•aeur ElrEiL
Wit modern classrooms, lecture auditorium,
conference rriL ras, .lining facilities and the Great
Ruu n for large gathering — pus the remarkable
nar oral butting — there's nothing like it anvwbcr .
Senior Center
rlttrabev,t Point CenterPlacc be the new
home of the Val ky Srmar' Center but its abundant
new apace will be able to welcome seniors front
a itrtii wider area. "Sr}tc Senior Center will offer
a Full range ofser i and activities, including
a unique wellness center, a greenhouse, library,
nullities kir arts and efts. and n spacious dining
arra floodei I e.-ith ruttiirn,l light from windows
(overlooking a tree -lined tell-are. Seniors will
al o be able to take advantage of the eccmtinuing
cducat'itrn programs. civic artiv it ies and cultural
tilting at Ali rirl rw Pe4t1 Center Plac
•
Mira.'k au Point parks, paths and other
out amenities .. 1I he close at hand fig Senior
Center guest., and the Malley YMCA is List
.icross the street, offering its own 5e - nine activit ies
and programs. OI'course. all parts of Mia -van
Point CienterPlace and all of its facilities will be
designed. to afford safe. easy access for sell.
t .
We All Share
A Point of i scovery
We now have an opportunity to create Mirabeau Point Centerf'lac're — the Joint of cliserrev y.
But With every opportunity comes a challenge, To realize this rcniarkathlc vision will require all of
us to sha.re itt br Idle this unique community legacy. You can soaks a diffeneace, and the uunpaign
leaders wish to honor you for your generous support_
Naming Opp Tax Advantages
itc143ms and program/service areas tal 1'k -cause alI Cort &lace Ccmtri Liu ricrrts are
Centel-Place will be naunedJ for key benefactors. directed to I'rxrnd rtion Northwest,3mur gift may.
Beautiful, enduring plaques, intsailaed asyou li»e r -tit Iuctible, and securities or other
wish. will be p l a c e d in key locations as a Frcr u. appr eciatr I propertim may be c ntril stea with
reminder — for generations to come — afyour considerable tax advantages. 1t's also possible
support. A tai better way to menturia*li,n . vuurseir. etudee a gift from your mute, saving inheritance
a Invert one, your family or your comport? A tax and estates e.xp nos Consult your inx adviser,
complete list damning opportunities is available ICI counsel or the campaign sutfll to help
through the campaign office. determine the hest way to give
Gilt Categories
ries
Cornerstone $250,000.
1rxrrovaior $100.0010.
Bulkier $50,0004
Drafter $25,000*
Chou trclbrraker $10,0[10,,
Inv ^cator $5,000
Supporter $1,OOU.
Friend Vender $1.00{I
fir.
MIi 1[ 41Ar. r 11'
Campaign on tatt:
NortnaVerttris — ( impair General Chair
Mike Butler — Campaign General Vice Chair
J, Kent Adatria,
Adams & Associates Consulting, Inc.. —
Ci rmpaign Counsel
Cankr i Office
Adams Anil ilk a c rtes, Consultants
444 We 22nd Avenue
Spokane, WA 99203
l #rite — ( ) 747.3878
Fax 5M-6244045
&maa.l — kent @udans- assuci;iters.c m
Memorandum
To: Doug Chase. Bill flutsimpillar and lay Bachman
From: Sue lani Madsen, A'iA
Date: March 1.2.„.2D03
Rs: History of Public input I'reeess for Mirabcau Point Community Complex
Environmental impact Statement Process: The EIS established the Master Plan fora 236.2 acre
mixed use area which includes the Community Complex Sub area recognized as Mirabeau Point.
The EIS was prepared by Ramm Associates for Inland Empire Paper Co. The Draft EIS was
completed in October 1997 and distributed to 48 individuals and age irs for comment. 13 comment
letters were received during the open comment period ending in November 1997, and were responded
to in the Final EIS puhlished in June 1998_ This document is the formal Master Phut.
Mirubeau Point Community Complex Master Implementation Plan: This is the formal rune for the
planning document prepared by David Evans and Associates (DEA) for Mirabeau Point Inc. (MPI),
since we could not duplicate the title and purpose of the EIS Master- Plan. Funding was freirra a tnr
pmt administered through CI El.) and Spokane County. MP1 made experience in gaming public
input pmt of the consultant selection criteria. process be ran in June 1998 and incinded meetirr
wit a variety of comtnonity stekeholders and a public design workshop. Page 1 of the Master
implementation Plan tinted June 1.999 has a good description of the process. including how we took
the opportunity at raffeyfest in September 1998 to reach out for public input font a key user group
who doesn't usually attend meetings - the children of the Spokane Valley. Their input was gathered
in drawings and with informal interviews while working together on n collage project as pent of the
Vatleeyfest craft activities, What came through clearly from the kids was the teed for a park with
wild places and natural grease to explore.
CenierPlece A traditional architectural programming process rein on input from key users of the
building, Ron Tan. EAJA of Tan Moore Architects met extensively with the Valley Senior Center
group to identify their needs for the building. Allele/trip to similar faetlit(es in the northwest was
also undertaken as research tar the Spokane Valley caster. In addition,. MPI contracted with
Effective Management Systems (Bill Obon) lodevelop alums group process to gather community
input froth a representative group of Spokane Valley area residents. The vision was expanded
beyond simply a Senior [enter to include space requested by the cotnmuany for public gatherings.
arts and education. Additional programming meetings were held with representatives of the arts and
education communities to get their input for these segments of CenterPlace.
Schematic Design for CernterP was cnropletcd with iiwolventent from the MPI Trustees. the
Valley Senior Center and other key stakeholders. The problem was not Zack of input - every non-
profit organization in the County had good reasons fur why they wanted to be at CettterPlucc_ The
MPl Trustees used the vision sot by the Master hwpkrneeahhrion Plat process as the guideline to
match needs with space available. A formal cost estimate was prepared at the conclusion of
Schematic Design by Roger Rode & As elates to establish a realistic project budget as the basis of
the Capital Campaign_
Cc: Greg Bever
1
REMAINING PROJECT'S AS OF JUNE 17, 2002:
Project Total Value
Mirabeau Meadows $ 1,400,000.00
South Springs and Creek $ 260,000.00
Trails Signage $ 86,000.00
Universal Park $ 689,000.00
CenterPlace 5 10,245,000.00
Plaza & Youth Wall Phase 1 5 350,000.00
Plaza Phase 2 5 905,000.00
Mirabeau Entry Interpretive Area '5 950,000.00
REMAINING VISION 5
COMPLETED TO DATE 5
TOTAL. MONETARY VALUE 5
14,885,000.00
16,457,596.83
31,342,546.x3
r[a®bcnu Prnni, inc.
Project Tri$- n4 - C ITM Gore
91ntus as of Jurie 30, 2901
MPI_ Fro Num merit
Cent r'Plaee
Pro • t 51..n merit 5 are
MMP1: Sour lac re
.41 aster P14nnl
Infra57ru u : 4,+18rrsPivldl~lteca+rsr4+ Placa
lttiIl 1 EEI1gInaertr51
IrdressUacttre: Mlr.be ti Parkway (Railroad
Craeal !434 Ifd iris AVerlu.
$482 100.00
114059 759.00
7 281 11.Ll0
330 000.00
', x_68
$3,800,00
$440,00100
$900 000.00
#3
35 077.50
$38 834.35
443 911.149
510,650.00
140 78.11
105 675,09
181 804.41
481 604.41
170.761.46
1988,548.o°
+,00
1}.00
42 370 000.04
$0.00
10.00
10.00
tom
$0.00
5000
53 593.48
44
$0.00
x.00
10.00
$0
$0.00
$0,00
90.00
50.00
$5.640.00
$75,146.37
111 Sur or Center F
CUIIIZEISCMC DOW.
MFliS, +, C.o.: Civic Center i -
11 a ras+ruthte,
Inlraatfl.i*as;' r P1, Merian
Irdraet •P
P Demoiboo
MPI: Fa fiAansficld!FLtil t:.. P1.
.01
Trail N. Trallhead
MP1:
Im iriu.d Conetruc001
M1tibseu Meadows Den n on
Total Value 10 Data
$1 840,00000
$211 345.E
$8,800.00
576,145.37
4140 660.32
$144 540.32
#97.997.28
$101 845.34
1251 '-1.49
16,930.00
$4 312.50
Inland Funds to
De't.
$1,8 40
1.0.00
100.00
1440,000.00
50.00
15.077.50
14400.20
10,110
50.00
10.00
50-00
Iffier: liftelmau Partaker R MmY
Silo Clean
MPI: : Parton 4.an.
•
MPI: Graphic, C7
1,4PI: Public Outreach
MPI:
Trail 8_ Trsdlkesed
Public Quiie.t 1ti
1,459.41
1.7290-68
MPI: Trani mid Aiiiura#
MPI Co uelock. M41rnbener ' r
Trails
Mb 5 +:
S• Deer n
2 804.94
422,419.21
$2,383.
51,567.93
448 859.12
.641.47
41 6571P50.48
13 334.110
534 079.41
4100
00
02
42111, .48
$805 147110
p y. /'. 510n.ya _ i _ . 1 n oral
S. A keno 0oun -. Mrshaau Meadows
44 312.30
$0.00
;140.00
.00
17.00
50.00
1125.00
$0.00
42 5050.00
50.00
54.00
40.00
40.00
50.00
Non Si.t. Funds
bow
2100.00
1211 345.00
50,00
$0,00
5000,000.00
$0.{70
528,74111
4853,546,00 $146,000,00
$8 940.20
51,181.76
$0 ,1717
50.00
40.00
44 64628
50.00
$0.00
$537 131,04
$4,312 50
$ 0.00
50.00
$0.00
,00
$0.00
$23',x.58
600.00
50,00
50.00
53$,834.
$ 10.050,00
$t0 273.71
1137 075.66
581 105.12
144.019,V
$52 604,94
$'6 630.00
Pro t q Item Doerr! .goo
YMCA: 14.1 Acres t.Jrld Drxdsir rt
YMCA: NE CM tees
YMCA. Cu1151MC loiti Contract
YitiC
MP1 !NLT: 49.1 Actor Land Dora tlon
1 EP ; i
MPI: Ta4ro»#p4 Suni•y
MP
MMP9l5Ws Parlor 6.6 Acmes L.anti Donation -
S11p} rtt Addl4ksrra+l 1Brel Purchase
Land and Su
kJrevar ai Park Schematic 17aei9n
M 1: Oak/.
TOTAL
414,457,$95.83
44.569,205.25
t90 000.00
$8.212,587 95
5tate Funrie m
Dit
$13
31.15138
348 859,12
$28,641.47
5680,00
$29 108.13
121,726 66
$1164534
5109 030,00
$ 2$1,1151.46
$202.055.50
10.00
10.00
31 592.382.80
. s'4 !;tram as a par . 8
5.11''
Fils Name' Walesa Rcsisust+cs 3o rCuSV Worientkook 1497-2001 Reap
Par
Mirabeau Point Inc.
CONFIDENTIAL TO THE TRUSTEES
AVAILABLF/PROJECTED RESOURCES as of 10/16j/01
This report summarizes all funds in lumd or pledged for any purpose, PLUS all CenterPlace funds to date indicated.
S Source Remarks
S 1,997,000.00 OTED State Grant
$ 10,70278 Foundation Northwest - CenterPlace (restricted) Account Balance less Anonymous
$ 15,000.00 Founciatkr Northwest
$ 101,500.00 Other Private Contributions
S 1,000,000.00 Anonymous
Grant
Donation
Currently in Unrestricted Fund
S 3,134,21)238 RECEIVED SUBTOTAL'
S 7,000,000.00 SPFD Funding
S
1,400,000.00 Coen
200,000.00 Comstock Foundation
250,000.00 Rotary. Hank Grinalds Endowment Funds
893,64722 Remaining CenterPlace Capital Campaign'
% of bond sales
6- ear Ca ' 'tal Bud
Out of original S2 million target
$ 9,830,797.22 PLEDGED SUBTOTAI.
S
s
g
5
45,000.00 Central Pre Mix (CPM)
500,000.00 LEP Donation
100,000.00 Avista
4
645,000.00 EN-KIND SUBTOTAL
Concrete Materials
Land Value
Loaned Executive
S 13,610,000.00 TOTAL.
Notes:
* S115,367.72 of private funds received already spent in accordance with the budget.
'"` Portion of these funds alrrady received; to be verified and split into appropriate categories.
t "' To be met through additional grant writing and community support requests. Increased 8/14/02
to account for escalated costs to an .4 construction start.
File: Mirabeau Resources.forCoSV2OO2 Resources Recap Printed: 3/10/20039:27 AM
ID Task Name Feb 1 Mar
1 Construction Bldding Period Construction 8kidi Period
03 -12 04 -11
3
Award Bid
Construction of the Meadows
MIrabeauMeadows MPP Wed 0312-03 149 PM
Mirabeau
Meadows Schedule
04-14
0141
2003
Jun Jut
Construction of the Meadows
eP
10 -01
ID Task Name
1
Schematic Design Phase
Design Deve■opment Phase
Construction Documents Prepared
Construction of CenterPlace
CenterPtace Occuwcy
Mirabeau
CenterPlace Schedule
2003
Qtr 4 J Qt.' 1 qtr 2 Q!r
Schema lc Design Phase.
12.16 - 01.16
Design Detnt Phase
02 -03 04 -01
Construction Documents Prepared
04-07 08 -01
Per
2004
Otr 4 [ Otr1 1 Qtr2
Otr 3 1 Otr 4
Construction of CenterPtace
09 - 30 0la0
CenterPlace Occupancy
10-04 •
SECOND FLOOR PLA N
wy
y
•
•
y
MTRA_BEALT POINT
M
�a / ter •
y � , - -
' � �!�✓ t + h i f fir ': ' _ . �a ;max v�Z '"a, - -�� n
•
T *,)
IPABEAU POINT INC.
IvIOORE ARCHITECTS
1. CALL TO ORDER
2. EXECUTIVE SESSION
3. ADJOURNMENT
CITY OF SPOKANE VALLEY
CITY COUNCIL — SPECIAL MEETING
CITY HALL AT REDWOOD PLAZA
11707 East Sprague Avenue, Suite 101
Thursday, February 13, 2003
Following close of Study Session
An executive session for approximately one hour for review of personnel
issues.
FUTURE SCHEDULE
A) Feb. 14, 2003, Council Workshop, noon -6:00 p.ni., Redwood Plaza Clock
Tower Building Conference Room No. 204
B) Feb. 18, 2003, Council Study Session, 6:00 p.m., City Hall
C) Feb. 19 -20, 2003, AWC City Legislative Action Conference, Olympia
D) Feb. 20, 2003, Council Study Session, 6:00 p.m., City Hall
E) Feb. 25, 2003, Council Regular Meeting, 6:00 p.m., City Hall
City of Spokane Valley
Council Retreat
Friday, February 14, 2003
Noon —6 PM
Redwood Plaza
11707 East Sprague Avenue
Second Floor, Room 204
Agenda
1- Review (The most important elements of Governance functions) — Stan McNutt
A. Let's ask the question "How are we doing with the elements ?"
B. is improvement or change indicated for the next stage? If so, how?
There are two dynamic phases for each subject.
• Before incorporation — (1 months)
• After incorporation —(next 8 months)
2 - Project identification and Core Belief setting - Stan McNutt.
A. A first step to sorting out the myriad ideas, concerns, desires, needs and putting them
in the correct path to execution
B. Here again we have 2 or 3 phases
C. Our priorities and resources can then be focused on the most realistic
3 - Adopting Goals - this is a three step process - Stan McNutt/Greg Prothman
A. Seminar and follow -up with Interim Governance
B. Retreat (today)
A step back to look at where we are and how we are doing in all aspects of the Interim
period
C. Transition planning discussion ...from Interim to regular operations and regular full-
time employees — more routine activity
Page 1 of 2
4 - Exploring General Goals and Objectives - Bringing Core Beliefs to
adoption form - Stan McNutt and Greg Prothman
A. A future Retreat to refine and finalize Goals and Objectives with the new Manager
(next fall) when all Interim staff has been replaced
B. A summary of the Core Beliefs. Goals and Objectives of the Council will be given to
each City Manager Candidate so 'they can consider how they would execute Council
direction in the subject areas
5 - Manager interview process - Greg Prothman
Adjournment - 6 PM
Page 2 of 2