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2009, 01-27 Regular Meeting J~- I AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING Council Meeting #152 Tuesday, January 27, 2009 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenne ' Council Requests Please Silence Your Cell Phones During Counci! Meeting CALL TO ORDER: INVOCATION: Pastor Manuel Bill Dropko, Greenactes Christian Fellowship Cllurch PLEDGE OF ALLEGLANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRFSFNTATIUNS: CONiMI7fiEE, BOARD, LIALSON SUMMAI2Y REPORTS: MAYOR'S REPORT: PUBLIC COM111ENTS: This is an opportunity for the public io speak on any subject not on the agenda for actiun. Whea you come to the podium, please state your name and address for the record and limit remarks to three minutes. 1. PUBLIC HFAIt[NG: Amended 2009 Transportation Improvement Plan (TIP) - Steve Worley 2. CONSENT AGENDA: Consists of items coiisidered ruutine which are apProved as a group. A Councilmember may remove an item from the Consent Agenda to be considered separately. a. Claim Vouchcrs VOUCHER LIST DATE ~ WIVOUCHER NUMBERS: ~ TOTAL AMOUNT January 8, 2009 ~ Beginning w/# 16366, ending w/# 16378 ~ $18,628.45 January 12, 2009 ~ Beginning w/# 16397, ending %v/# 16398 { $47264.95 January 13, 2009 ~ Beginning w/#I6355, ending w/#6422 ~ $387,750.13 GR.AND TOTAL $410,643.53 b. Payroll for pay periad ending January 15 2009: $255,308.98 c. Approval of Councii Study Session Meeting Minutes of January 6, 2009 d. Approval of Council Special Study Session Meeting Minutes of 3anuary 12, 2009 e. Approval of Council Regular Meeting Minutes of January 13, 2009 NEW BUSINFSS: 3. Proposed Resolution 09-002 Restricting Parking - Inga Note [public comment] 4. Proposed Resolution 09-003 Amending 2009 TIP - Steve Worley [pnblic comment] 5. Motion Consideration: CenterPlace Food Services Contract - Mike Stone [nublic comment] 6. Motion Consideration: Poe Street & Stormwater Contract Renewal - Neil Kersten [public comment] 7. Motion Consideration: District Court Contract - Cary Driskell [pnblie comment] Councii Agenda 01-27-09 Regular Meeting Page 1 of 2 , PUBLIC COMMENTS This is an opportunity for the public to speak on any topic. When you come to the podium, please stnte your name and address for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 8. Street Vacation STV 04-08 - Micki Harnois 9. City Hall Design Services - Neil Kersten 10. Gro%vth Management Act Inierlocal Amendment - Mayor Munson INFORMATION ONLY: 11. Spokane County Library District 2008 Fowth Quarter Report 12. Department Reports EXECUTIVE SESSI4N: Pending Litigation; Land Acquisition ADJOURNMENT FUTURE SCHEDULE (meeting scJTedule is alrvarvs subject to change) Regular Council Meetings are generally held 2nd aad 40 Tuesdays, beginning a16: DO p.m Council Study Sessions are generally held 1'; 3'd and Sth Tuesdays, beginning a16:00 p.nL Tuesday, Feb 3: Council Chambers, 6 p.m., Detiberations on Sprague Appleway RevitalizatioA Plan 'I'uesday, Feb 10: Council Chambers, 6 p.m., Regular Council Meeting Tuesday, Feb 17: NO MEETING: Council attends Legislative Conference in Olympia Monday, Feb 23: Joint Meeting with Spokane County, 1:30 - 4:30 p.m. Spokane County HR Dept Traini.ng Room, 1229 W Mallon Topic: Wastewater Treatment Plant Financing and Remaining Capacity Tuesday, Feb 24: Council Chambers, 6 p.m. Regular Council Meeting NOTICE: Individutils planning to attend the mecting who require sptcial assistence to accommodate physical, hearing, or other impairmcnts, plcasc eontact the Cit), Cferk at (509) 921-1400 as scwn as possible sa that arrangements may be macir. Cauncil Agenda 01-27-09 Regular Meeting Pagc 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 27, 2009 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business Z public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: PUBLIC HEARING: Proposed Amended 2009 Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010 PREVIOUS COUNCIL ACTION TAKEN: Adopted 2009-2014 Six Year TIP on June 24, 2008, Resolution #08-014; Information Memos on Federal Stimulus Projects at December 16'h Meeting and SRTC prioritization list in January 13th Council Packet. BACKGROUND: Council adopted the 2009-2014 TIP based upon information staff had at that time relative to available funds and how these funds could be utilized for transportation projects. Since the adoption of the 2009-2014 TIP staff submitted 3 grant applications to TIB of which the following project was selected for funding: • Indiana Ave. Extension, 3,600-feet East of Sullivan to Flora Rd. Staff has also issued a Request for Qualifications (RFQ) for design services for projects identified for potential funding from the Federal Economic Stimulus Package per the lnformational Memos provided to Council on December 16, 2008 and January 13, 2009. According to rules we currently believe will be attached to the econornic stimulus bill, projects eligible for this funding must be ready for bid within 180 days after funds become available. Projects added to the TIP in anticipation of Federal Stimulus Funding include the following: Preservation Projects: Sprague Ave Resurfacing - University to Evergreen Sprague Ave Resurfacing - Evergreen to Sullivan Euclid Ave Resurfacing - Sullivan to Flora 32nd Ave Resurfacing - Dishman Mica to SR 27 Sullivan Rd Resurfacing - Indiana to Euclid Dishman Mica Resurfacing #1 - 16th to University Dishman Mica Resurfacing #2 - Bowdish to City Limits Improvement Projects: Bowdish Rd - 32nd to Sth Flora Rd - Sprague to Mission Mission Ave - Flora to Barker Evergreen/32nd - 16th to 32nd, Evergreen to SR-27 Barker Road - 8th to Appleway Camahan Truck Lane - 8th to City Limits Based on this information, it is recommended that the 2009 TIP be amended to reflect the deletion of the projects that did not receive funding, include those projects that were not completed in 2008 and have been carried over to the 2009 construction year, and those projects added to the 2009 construction year. - , Attached is a summary of the proposed changes. There are sufficient capitai project funds to cover these 2009 costs. However, this level of funding will reduce our capital project fund balance and impact funding of future projects. OPTIONS: 1) Recommend moving forward with a resolution to adopt the proposed Amended 2009 TIP, or 2) provide additional direction to staff based on Public Hearing comments. RECOMMENDED ACTION OR MOTION: Motion to move forward with a resolution adopting the proposed Amended 2009 TIP based on comments from fonight's Public Hearing BUDGET/FINANCIAL IMPACTS: The 2009 budget will be amended to reflect changes associated with this proposed Amended 2009 TIP. STAFF CONTACT: Steve Worley, Senior Capital Projects Engineer Neil Kersten, Public Works Director; ATTACHMENTS: Draft Amended 2009 TIP i City of Spokane Valley Department of Pubiic Works Adopted 2008 Transportation Improvement Program Pnmary City Tota12Q09 Proje From To Source Amount Pro)ec:t Casts 0 Ave Sakty Project Pines (SR 27) Park taAP i 187.000 $ 933,000 1 Pinesl~Aanslfeld Montgortx'y Pines (SR-27) TPP i 208.000 $ 1,796.000 2 Bartcer Road &idQe C Spokaane RNer BR $ 204.000 $ 4,159,000 3 Appleway fTS 1-90 DisMnan Mice CMAO i 50.000 t 373.000 4 STEP Pavebadc Varioua bcations Cily $ 1291.000 : 1,500,000 5 Street Preservaton Pmjed Various Skeets City $ 1.224.000 S 1.293,000 6 Broadway Ave Reaonsfitdbn 18O R. E of Moore Flora UAP $ 12,000 i 60.000 7 Appleway Ave Exlenslon Universiry Evergreen STP(U) $ 121,000 $ 937,000 8 WSOOT Urban Ramp Projects Broadway, Argonne, Freya VC Gty $ 300.000 = 300,000 9 PinoeslSprague Irtpersection POC STA $ 152,000 i 742,000 10 44th Ave Pathway Sands VVoodrulf STP(E) $ 44.004 $ 328,000 11 Broadway Avenue Rehap 02 Faridw TTierman STP(ln 82,000 608,000 12 Park Road Project 2(PE Only) Broadwap Indiana STP(U) 48.000 352,000 16 Spra3Ue Ave Resurfacinfl Project 1 University Evergreen City 2.856.000 2,856,004 17 Evetgreerdspregue Irstersedion PCC STA $ 233,000 $ 1.133.000 18 McDonald/Sprague frbersedlon PC:C STA 219,000 ~ 1 06~,4 000 7,229,000 18,439,000 Fund4.b Projecls Ad4ea Projeds City of Spokane Valley DepartmeM of Public Works Amended 2009 Transportation Improverrant Program Resolutfon 09-0OX, January 27, 2009 Primary City Tota12009 Project From To Souroe Amount Pro)ed Costs 0 Broadway Ave Safety Projed Pines (SR 27) Park UAP $ 187,000 $ 933.000 1 PinesNanstieid MoWmery Pites (SR-27) TPP i 206.000 S 1.796.000 2 Baricer Road Bridye C Spokane RiMer BR $ 1.182,000 $ 8.727,000 3 APPlewaY/SPt'a9 fTS 1-90 DisNrnan lutka CMAQ i 62,500 $ 644,400 4 STEP PBVebadc Various bcdtiorfs Gty $ 7,291,000 $ 1,500,000 Rockweii Phase ? $ 195,000 Clernenl Rotchford Acres Valieyview West Ponderosa 6 BroaAway Ave Reconstrudion 180 ft. E of Moore Flora UAP b 254,000 $ 874,000 7 Appieway Ave Extension Unfversity Evergreen STP(U) $ 121,040 $ 937,000 8 WSDOT Urban Ramp Projects Broadway. Argorwie, f reya UC City i 300,000 i 300,000 8 PinesJSprague hbersedlon POC STA $ 152,000 t 742,000 10 44th Ave Pathway Sands Waodnrff STP(E) i 44.000 $ 328,000 11 Broadway Avenue Rehab 02 Fancher Thiertnan STP(U) $ 82,000 i 808.000 12 Park Road Project 2(PE Only) Broadway Indiaria STF(U) $ 48,000 i 352,000 16 Sptague Ave Resurfadng Project 1 UNversity Evergneen Fed Stirn i 150,000 t 2.573,000 17 EveqpeeNSprague Intensedion PCC STA i 233.000 t 1.133,000 18 McDor►aid/Sprague Inlersecfion PCC STA $ 219.000 Z 1.069,000 BroadwaylFancher PCC Intersedion STP(U) i 119,100 $ 771,100 Signal Controller Upgrade CMAG1 $ 12.600 i 93,800 5ptaQuelConkrin Signal Developer i 35,000 S 245,000 Sprague Ave Resurfadng Evergreen Stmivan Fed Stirn i 95,000 i 1.335,000 Eud+d Ave Reaurfsdrq Supivan Fbra Fed S8m S 89.000 S 970.000 Presery 32na qve Ftesurfaakp Dfshman Mica SR 27 Fed Stim $ 71,000 $ 996,000 Sulivan Rd Reaurackip Indana Eudid Fe0 Stin $ 105,000 i 1,475.000 DWxnan Mwa Resufadng i1 16th Unt4ersity Fed Stim $ 89.000 $ 1.245.000 Disfxnan Mica Reaurfadng #2 Bowdish City LkNls Fed Stim i 31.000 i 429.000 Bowdish Rd 32nd &h Fed Sbn S 779.000 s 4,793.000 Flora RA Sprague Mission Fed Stim i 524,000 : 3,886.000 Recansi MkmOon Ave Fiore Barker Fed Stim t 495,000 : 3.598,000 Everqreen132nd 16ttVEvwgreen 32nd1SR 27 Fed Stim i 706,000 i 4,387,000 Barket Road 8!h AppWwey Fed Sdm i 447,000 t 2.896,000 Camafm Tnidc Lane 81h City Llmits Fed Sfhn i 384.000 i 2.491,000 inQtana Ave EAension 3.600' E af SuNlvsn Flora T18 160000 802,000 1 8,653,ZOQ 53,124,100 • The Svoet Presavatian Rojects wiU be cumqletod as staff and fuoding 1eveL+ aUow. Buftat tur Strat Preorvaboa Projats mduda SS00.000 caatnOmcy Projecta W timelFaew idmafiKl ia dho 7W ara w be oonmidaed atixnOn aoly 00 auy chmp due oo a wnaty of cumun+sdoce; rrod tm not ontmded by dx Cnv to be rsliad upan bY imDertY owners or develop@a in mdmw davdopmwm deciwm. Fundad ProJects Added Projeds 2008 Carry Over Prajects CITY OF SPOKANE VALLEY Request for Council Action . Meeting Date: January 27, 2009 City Manager Sign-off: Item: Check all that apply: EK consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Approval of the Following Vouchers: BACKGROUND:VOUCHER LIST DATE ~ W/VOUCHER NUNLBERS: ~ TOTAL AMOUNT y " January 8, 2009 Beginning w/#16366, ending w/416378 $18,628.45 January 12, 2009 ~ Beginning w/# 16397, ending w/# 16398 ~ $42264.95 January 13, 2009 ~ Beginning w/#16355, ending w/#6422 ~ $387,750.13 GRAND TOTAL $410,643.53 RECOMMENDED ACTION OR MOTION: Approve claims for vouchers as listed above. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Ken Thompson ATTACHMENTS . Voucher Lists : - . . . . , vchlist Voucher List Page: 1 0110812009 2:48:16PM Spokane Valley ` Bank code : apbank . Voucher Date Vendor Invoice PO # DescriptionlAccount Amount 16366 1/8/2009 000648 ABADAN 22835 42235 ABADAN SUPPLIES 707.64 ' Total : 707.64 16367 1I812009 000148 BLUMENTHAL UNIFORMS & EQUIP 674104 REmove emblem from garment, sew 4.00 Total : 4.00 16368 1/8l2009 001232 FASTENAL CO PURCHASING 12111108 PW: MISC SUPPLIES 75.76 41924 . Total : 75.76 16369 1/812009 001447 FREE PRESS PUBLISHING INC 31361 LEGAL PUBLICATION 112.80 31366 LEGAL PUBLICATION 25.00 31367 LEGAL PUBLICATION 30.60 31368 LEGAL PUBLICATION 43.35 31369 LEGAL PUBLICATION 68.00 p 31370 LEGAL PUBLICATION 35.70 , 31371 ' LEGAL PUBLICATION 35.70 31372 LEGAL PUBLICATION 78.20 31373 LEGAL PUBLICATION 75.65 31374 ' LEGAL PUBLICATION 108.80 31375 ' LEGAL PUBLICATION 181.05 31396 LEGAL PUBLICATION 147.20 31397 ' LEGAL PUBLICATION 160.00 31398 LEGAL PUBLICATION 43.35 Total : 1,145.40 16370 11812009 000007 GRAINGER 9792375785 41925 ICE MELT SUPPLIES 46.29 ' 9793451965 41925 SNOW SUPPLIES 27.26 Total : 73.55 16371 1l812009 000353 INTL TRADE ALLIANCE 1217-07 , 4TH QUARTER 2008 6,250.00 Total : 6,250.00 16372 1/8/2009 000662 NATL BARRICADE & SIGN CO 63111 41927 BLANKET PO FOR MISC SM TOOL~ 53.81 Total : 53.81 16373 118I2009 001100 SPOKANE CO SHERIFF'S OFFICE 1212/08:X-52 OVERTIME EXPENSES: SHERIFF 1,221.65 Page: 1 vchlist VOUCher LISt Page: 2 0110812009 2:48:16PM Spokane Valley ' Bank code : apbank Voucher Date Vendor Invoice PO # , DescriptionlAccount Amount 16373 11812009 001100 001100 SPOKANE CO SHERIFF'S OFFICE (Continued) Total : 1,221.65 16374 1/812009 000311 SPRINT 326088106-013 DEC 08: WAPS FOR LAPTOPS 546.64 959698810-013 DEC 08: CELL PHONES 891.68 Total : 1,438.32 16375 1/812009 000676 THOMSON WEST 6056207473 LEGAL SUBSCRIPTION 812.01 Total : 812.01 16376 11812009 000167 VERA WATER & POWER 0004000755.01 UTILITIES:PW 175.00 0005-016348.01 UTILITIES:PW 30.89 0006-033021.00 UTILITIES: PW 21.63 0007-017753.01 UTILITIES:PW 19.45 0008-010790.01 UTILITIES: PW 26.44 0010-003488.01 ' UTILITIES: PW 89.86 0011-010826.01 UTILITIES:PW 39.95 0012-004137.02 ' UTILITIES: PW 65.18 0013-032589.01 UTILITIES: PW 45.48 0014004275.01 UTILITIES: PW 25.52 0014032971,00 UTILITIES:PW 27.97 0018-031941.01 ' UTILITIES: PW 40.84 0018-032752.00 UTILITIES:PW 20.71 0030-031942.01 ' UTILITIES: PW 16.91 0099-000005.00 , UTILITIES: PW 1,714.40 Total : 2,360.23 16377 1/812009 000038 WASTE MANAGEMENT OF SPOKANE 00459841518-5 , TRASH SERVICE 3,744.67 Total : 3,744.67 , 16378 118/2009 001074 ZEE MEDICAL 0161287825 FIRST AID KIT SUPPLIES 741.41 , Total : 741.41 13 Vouchers for bank code : apbank Bank total : 18,628.45 13 Vouchers in this report Total vouchers : 18,628.45 Page: 2 1 vchlist Voucher List Pa9e: 3 0110812009 2:48:16PM Spokane Valley eank code : apbank , Voucher Date Vendor Invoice PO # DescriptionlAccount Amount I, the undersigned, do certify under penalty of peijury, . that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an uupaid obligation against the City of Spokane Valley, and that , I am authorized authentacate and certify said claim. Fin or Date ° ~ f . ayor Date h )k.'w k Council Wember Date Page: 3 vchlist VouCher Llst Page: 1 0111212009 8:50:28AM Spokane Valley ' Bank code : apbank , Voucher Date Vendor Invoice PO # , DescriptionlAccount Amount 16397 119I2009 000898 SPOKANE PROCARE 237674 41930 08-003 LANDSCAPING CONTRACT 78.81 237680 41930 ' 08-003 LANDSCAPING CONTRACT 451.11 237681 41930 08-003 LANDSCAPING CONTRACT 195.66 237713 41930 ' 08-003 LANDSCAPING CONTRACT 46.74 237743 41930 08-003 LANDSCAPING CONTRACT 195.66 237744 41930 08-003 LANDSCAPING CONTRACT 141.31 237801 41930 08-003 LANDSCAPING CONTRACT 54.35 ' 237848 41930 08-003 LANDSCAPING CONTRACT 244.58 237849 41930 08-003 LANDSCAPING CONTRACT 163.05 . 237850 41930 08-003 LANDSCAPING CONTRACT 59.79 238110 41930 08-003 LANDSCAPING CONTRACT 42.39 238111 41930 08-003 LANDSCAPING CONTRACT 48.92 238112 41930 08-003 LANDSCAPING CONTRACT 58.70 238721 41930 08-003 LANDSCAPING CONTRACT 68.48 238722 41930 08-003 LANDSCAPING CONTRACT 55.44 238723 41930 , 08-003 LANDSCAPING CONTRACT 46.74 238993 41930 08-003 IANDSCAPING CONTRACT 54.35 239035 41930 08-003 LANDSCAPING CONTRACT 244.58 239036 , 41930 08-003 LANDSCAPING CONTRACT 163.05 239037 . 41930 , 08-003 LANDSCAPING CONTRACT 59.79 239372 41930 08-003 LANDSCAPING CONTRACT 42.39 239373 41930 , 08-003 LANDSCAPING CONTRACT 48.92 239374 41930 08-003 LANDSCAPING CONTRACT 58.70 239452 41930 08-003 LANDSCAPING CONTRACT 434.80 240333 41930 08-003 LANDSCAPING CONTRACT 54.35 240378 41930 08-003 LANDSCAPING CONTRACT 244.58 240379 41930 08-003 LANDSCAPING CONTRACT 163.05 240380 41930 08-003 LANDSCAPING CONTRACT 59.79 240626 41930 08-003 LANDSCAPING CONTRACT 48.92 240627 41930 08-003 LANDSCAPING CONTRACT 58.70 241656 41930 08-003 LANDSCAPING CONTRACT 54.35 241703 41930 081003 LANDSCAPING CONTRACT 59.79 242050 41930 08-003 LANDSCAPING CONTRACT 48.92 242051 41930 08-003 LANDSCAPING CONTRACT 58.70 242479 41930 08-003 LANDSCAPING CONTRACT 61.96 ' 243633 41930 08-003 LANDSCAPING CONTRACT 193.92 Page: 1 • e vchlist Voucher List Page: 2 0111212009 8:50:28AM Spokane Valley Bank code : apbank , Voucher Date Vendor Invoice PO # DescriptionlAccount Amount 16397 11912009 000898 000898 SPOKANE PROCARE (Continued) Totai : 4,165.34 16398 1l9/2009 000898 SPOKANE PROCARE 227291 41930 08-003 IANDSCAPING CONTRACT 10.00 240625 41930 08-003 LANDSCAPING CONTRACT 42.39 242049 41930 08-003 LANDSCAPING CONTRACT 42.39 Interest 41930 08-003 LANDSCAPING CONTRACT 2.83 Interest 41930 08-003 LANDSCAPING CONTRACT 2.00 41930 Total : 99.61 2 Vouchers for bank code : apbank ' Bank total : 4,264.95 2 Vouchers in this report ' Total vouchers : 4,264.95 I, the undersigned, do cerfrfy under penalty of perjury, , that the materials have been furnished, the services rendered, or the Iabor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. Finance Director Date Page: 2 vchlist VouCher Llst Page: 1 0111312009 9:42:42AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice PO # DescriptionlAccount Amount 16355 12/31/2008 001194 DEPT OF ECOLOGY 7222 2009 WASTEWATER OPERATOR C 30.00 Total : 30.00 16396 1I12i2009 001606 BANNER BANK Registrations , NLC GREEN CITIES CONFERENCE 2,100.00 Total : 2,100.00 16400 1113/2009 000400 AIA 30012017 2009 MEMBERSHIP: N KERSTEN 590.00 Total : 590.00 16401 1113J2009 000277 AWC 2009 Senrice Fee 2009 SERVICE FEE 60,152.45 ' Total : 60,152.45 16402 1113i2009 000370 CHAMPLAIN PLANNING PRESS INC 09 Subscription 2009 SUBSCRIPTION: CD 151.00 Total : 151.00 16403 1I1312009 000379 CITY OF SPOKANE VALLEY 05999 PETTY CASH REIMBURSEMENTS 0.50 06203 PE1T( CASH REIMBURSEMENTS 5.00 06205 PETTY CASH REIMBURSEMENTS 0.25 06206 PETTY CASH REIMBURSEMENTS 0.50 Total : 6.25 16404 1113/2009 001134 DEPT OF HEALTH 010460 2009 WATERWORKS RENEWAL: B 42.00 . Total : 42.00 16405 1113/2009 001447 FREE PRESS PUBLISHING INC 31436 LEGAL PUBLICATION 97.75 31437 LEGAL PUBLICATION 25.00 31438 Notice of Public hearing- 86.70 Total : 209.45 16406 ' 1I1312009 000179 GFOA 300056860 ' 2009 MEMBERSHIP RENEWAL 210.00 300131583 2009 MEMBERSHIP RENEWAL 210.00 300131584 ' 2009 MEMBERSHIP RENEWAL 210,00 Total : 630.00 16407 111312009 000086 INLAND EMPIRE UTILITY, COORDINATIN 1/01/09 2009 UTILITY MEMBER DUES 1,000.00 Total : 1,000.00 ' Page: 1 vchlist VOUCher List Page: 2 0111312009 9:42:42AM Spokane Valley , , Bank code : apbank Voucher. Date Vendor Invoice PO # DescriptionlAccount Amount 16408 1/13/2009 000401 INLAND NW CHAPTER OF ICC 09 Memberships 2009 ICC MEMBERSHIPS 110.00 Total : 110.00 16409 1/13/2009 001016 ITE 2009 2009 MEMBERSHIP DUES 574.00 40027 ' 2009 ITE RENEWAL: A WIYRICK 267.00 Total : 841.00 16410 1/13/2009 000012 JOURNAL OF BUSINESS INC. 71415 2009 RENEWAL: C BRANCH 78.00 ° Total : 78.00 16411 1/13/2009 000069 MERCIER, DAVID Jan 09 , JAN 09: AUTO ALLOWANCE 400.00 Total : 400.00 16412 1l1312009 000193 NORTHWEST CHRISTIAN SCHOOL INC JAN 09 JAN 09: RENT 36,467.94 Total : 36,467.94 , 16413 1/13l2009 000391 SPOKANE VALLEY FIRE DIST. #1 Registration SVFD DINNER: B GOTHMANN 43.00 Registration SVFD DINNER: R MUNSON 43.00 Total : 86.00 16414 1/13/2009 000939 SPRAGUE & SULLIVAN MINISTORAGE 1st Qtr2009 1ST QUARTER 2009:1L46 369.00 ' Total : 369.00 16415 1l13/2009 000202 SRCAA 41 2009 ANNUAL FEE:1ST QTR 28,999.50 Total : 28,999.50 16416 1I13/2009 000014 TYLER TECHNOLOGIES, INC. 141151 2009 EDEN SUPPORT 35,313.54 , Total : 35,313.54 16417 1113/2009 000098 WA CITIES INSURANCE AUTHORITY 09105 2009 PROGRAM ASSESSMENT 218,986.00 Total : 218,986.00 16418 1/13/2009 000402 WA STATE BAR ASSOCIATION 24087 ' 2009 RENEWAL: C DRISKELL 45.00 WSBA # 12448 LICENSE RENEWAL 2009 430.00 Total : 475.00 16419 1/1312009 000100 WABO INC. 778809 2009 MEMBERSHIP: M MCGEE 150.00 Total : 150.00 Page: 2 vchlist Voucher List Page: 3 01I1312009 9:42:42AM Spokane Valley Bank code : apbank ' Voucher Date Vendor Invoice PO # DescriptionlAccount Amount 16420 1/1312009 000711 WMCA TREASURER 09 Registration MASTER ACADEMY: C ACOSTA 425.00 Total : 425.00 16421 111312009 000706 WSAPT 09 Memberships ' 2009 WSAPT MEMBERSHIPS 105.00 Total : 105.00 16422 1/1312009 001189 WSDA 65644 2009 RENEUVAL: B COLLIER 33.00 ' Total : 33.00 25 Vouchers for bank code : apbank Bank total : 387,750.13 25 Vouchers in this report , Total vouchers : 387,750.13 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as describetl herein and that the claim is just, due and an unpaid obligation , against the City of Spokane Valley, and that I am authorized to authenticate and certify to said claim. , Finance Director Date Page: 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 01-27-09 City Manager Sign-off: Item: Check all that apply: Z consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE : Payroll for Period Ending January 15, 2009 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGETIFINANCIAL IMPACTS: Gross: $ 219,858.02 Benefits: $ 35,450.96 TOTAL PAYROLL: $ 255,308.98 STAFF CONTACT: Raba Nimri ATTACHMENTS DRAFT MINUTES CITY OF SPOKANE VALLEY CITY COUNCIL STUDY SESSION Tuesday, January 6, 2009 Mayor Munson called the meeting to order at 6:00 p.m. and welcomed everyone to the meeting. Present: Councilmembers: Staff: Rich Munson, Mayor Dave Mercier, City Manager Dick Denenny, Deputy Mayor Mike Connelly, City Attorney Rose Dempsey, Councilmember Scott Kuhta, Senior Planner Bill Gothmann, Councilmember Ken Thompson, Finance Director Gary Schimmels, Councilmember ° Kathy McClung, Community Development Dir. Steve Taylor, Councilmember Carolbelle Branch, Public Information Officer Diana Wilhite, Councilmember Chris Bainbridge, City Clerk Mayor Munson brought council attention to the additional information piece, the Amendment to Community Relicensi_ng Interlocal, and said this will be placed on the January 13, 2009 council agenda. Mayor Munson then asked Mr. Mercier for an update on the roads and weather. Roads/weather Mr. Mercier reported that work continues with private contractors and County crews primarily in school zones to facilitate drop off of students; he mentioned that it would be an over- whelming task to remove all berms of 430 miles of roadways and that the concentration point now is the schools; he said that beginning tomorrow, we should have behveen one hundred and two hundred members of the National Guard to help shovel school roofs; and then if there are additional needs, we have arranged with a contractor to have some front-end loaders available should there be flooding along streets. Mr. Mercier said that the National Weather Bureau is not concerned about the River going over its banks, although there could be flooding from some small streams, and that the temperatures should remain above freezing until late Friday; and that it is estimated the area will receive one-half inch of rain between now and Friday; adding that the current concern is with building structure integrity, particularly the schools; and at last count, there have been approximately 75 building collapses reported in the region. Mayor Munson said he sent an e-mail to the school superintendents to make sure they got the information distributed at the last Emergency Operations Committee meeting today about roof load factors, and that the National Guard will be arriving tomorrow to assist. 1. Snraizue/Applewav Revitalization Plan - Scott Kuhta Senior Planner Kuhta said that tonight's goals are to review progress made at the last meeting, there is some unfinished business; and there is a handout not previously in the council packet; that he would like to continue the discussion of the mixed use avenue district zone, then move to neighborhood centers and on to the residential boulevard district zone if time permits. Mr. Kuhta reviewed what was accomplished last week, including the decision to move the eastern boundary for the Plan to the property line betvveen Plantland and American West Bank; the continued discussion on the gateway commercial zoning districts, mention that the pre-located streets will be discussed later, and that a decision was made to add amusement parks to permitted uses in the Gateway Center. Regarding the decision to add the amusement parks, he said there is some concern about the impacts of amusement parks as they can be large, and rather than have that a permitted use, staff suggests adding that as a conditional use so it can go through the public review process; and depending on the scope and size, a public hearing could be held and special conditions placed if needed; and he said there is language other than amusement park, such as outdoor recreation uses, which would cover amusemeat parks, or large outdoor amphitheaters, and the idea is to require all those to have a conditional use permit. In further follow-up of last week's meeting, Study Session Meeting Minutes: 1-06-2009 Page 1 of 6 Apiroved by Council: . DRAFT Mr. Kuhta said he would show some pictures tonight of the auto row area for further discussion, and said that staff has a definition for light indusfirial for council consideration. Mr. Kuhta said on the mixed used avenue districts, there were questions about outdoor storage and items for sale, and that will be discussed tonight as well. Concerning amusement parks, Mr. Kuhta said staff recommends defining that as outdoor recreation use, and recommends requiring a conditional use permit for that. Mr. Kuhta said this would not include parks, but there would be a list of what it would include, such as a water park, or more commercial type uses and not public park uses. Council concurred to make this a conditional use. Mr. Kuhta displayed pictures of the gateway commercial area, including diagrams which show the intended form of the district zone, such as in this zone, buildings can be set back as far as thirty feet, or be up to the lot; that there is a requirement for a minimum of 40% of the property to be covered by buildings within the setback; and Mr. Kuhta said discussion for a future meeting would be if we want to propose a new cross section for Sprague and Appleway; and he mentioned the previous decision on the one- way/two-section; and said he would be proposing a new cross section which would narrow the streets and allow on-street parking. Regarding meeting the minimum frontage requirement of 40%, Mr. Kuhta eYplained that the owner could either do a boundary line adjustment or a binding site plan where they create a lot, or if there is a lot of land and the owner doesn't want to build a lot of buildings at once, staff would work with any property owner to have a phasing plan if needed; and he said that we can keep the 40% or it can be changed if Council feels that is too restrictive. Mr. Kuhta said this was brought up due to a letter from Taylor Engineering on behalf of AutoNation, recommending 25%. This prompted discussion on what that percentage should be, with Councilmember Gothmann mentioning that the number should be between 25 and 40, and he suggested 30% as a compromise. Deputy Mayor Denenny said there is substantially morc than that on the Appleway property now; and Councilmember Taylor said their issue is they want to use the double fronta.ge situation, wllich is a unique situation, and he questioned if we want the Plan to address this unique situation or handle this through a boundary lot adjustment or other manner; and he said he would like the percentage based on more than a mid-point. Councilmember Gothmann said he feels 30% allows flexibility; which he said is the issue. Councilmember Wilhite asked if it could be written that if there are two major arterials on your land, it would be 40% and it could be split 20/20; as if there were no major arterials on the side, it would be back to the 40%. Mr. Kuhta said there is presently no minimum frontage coverage for any street except Sprague; and he would not recommend requiring a frontage coverage on those other streets at this point; but maintaining flexibility is important; and he said that the original recommendation was to create a two-way Sprague, and with that, we would get the traffic right off the freeway onto Sprague; so this was the gateway to the commercial area; and the idea was that people would want most of their business to front on Sprague because traffic could go either way on or off the freeway and onto Sprague, so requiring all the frontage on Sprague isn't as important if there is the one-way. Councilmember Gothmann further suggested having the 40%, and said that could either be obtained by 40% of Sprague, or add into that the percentage one would have on Appleway; so if there was 20% on Appleway, they would only need 20% on Sprague; and Mr. Kuhta said that would be difficult to administer and he would prefer to establish a minimum frontage requirement; and if Council wants, can establish such on the other streets as well. After further discussion on Taylor Engineer's letter, and how it might affect the desired overall look; likely resulting in many of the buildings remaining as they are, oriented north/south without much exposure to the street; there was some consensus with Mayor Munson, Deputy Mayor Denenny, and Councilmembers Dempsey and Gothmann agreeing to the 30%. Mr. Kuhta moved to the handout concerning the outside storage and display, and explained what is and is not allowed, with the front page showing what is allowed in our current code in the community commercial zone, corridor mixed use zone, and the regional commercial zone; he explained that these regulations discuss what can be displayed for sale outside the building; and he explained that there is no provision currently in the community commercial zone for any permanent type of outdoor storage other Study Session vieeting Minutes: 1-06-2009 Page 2 of 6 Approved by Council: ~ DRAFT than during the business hours; but such is allowed in regional commercial which would include Home Depot and Lowe's; and Mr. Kuhta said there are many businesses not meeting the current regulations, such as sheds at Lowe's. Mr. Connelly mentioned that the phrase in the code of "normally displayed for sale outside" is ambiguous, and needs further refinement when we move to the new code, as it could mean such things as storage sheds, or concrete blocks, vehicles, efic. To clarify, Mr. Kuhta said this item was brought up during the discussion of mixed use avenue. Mr. Kuhta said staff recommends for the city center, that outdoor displays are permitted during business hours, and it would be permissible to use the sidewalks for sidewalk sales as long as pedestrian movement is not restricted; and in neighborhood centers, staff suggests this be the same as the city center as it is sunilar in form; in the mixed use avenue center the recommendation is that outdoor displays are permissible during hours; can have outdoor storage which must be screened and not interfere with pedestrian and auto circulation, and can have sale items normally displayed outside, and he said that staff will work on language to state exactly what that means. Mr. Kuhta said that the Gateway Commercial would be the same as Mixed Use Avenue; and that Residential Boulevard would allow outdoor display during business hours for commercial uses, like bikes could be displayed outside during business hours and brouaht inside during the evening. Deputy Mayor Denenny asked about such things as keeping lawn tractors outside; and Mr. Kuhta said there are many businesses which are currently keeping such items outside, which is not in accordance with our_ current code; and he said that once Council determines which regulations to have for the new code, that staff will go back and correct the current provisions. Mr. Kuhta said such things can be displayed provided they do not interfere with pedestrian movement on the sidewalk; and Mr. Connelly suggested defining that more explicitly, such as leaving an eight-foot unrestricted walkway, which is included in the next sentence, but said the language should not include subjective phrases such as "aesthetically pleasi_ng." Discussion continued on how to define what can and cannot be allowed in the zones in the subarea, and Councilmember Gothmann suggested including motor vehicles such as lawn type vehicles and bicycles, and motorized lawn and snow equipment; and to exclude such things as wheelbarrows; with Mr. Connelly reminding everyone that we are trying to define use which will be consistent with the district and the policies in the comprehensive plan, so that regulations will be consistent with each other. Mr. Kuhta mentioned other outdoor displays for Council to consider might include the large concrete or granite slabs used in kitchens; building materials, concrete blocks, or playground equipment; and Council voiced their displcasure in keeping pallets of building materials outdoors, with no objections f_rom Council to include lawn tractors and bicycles. Community Development Director McClung said that something for Council to keep in mind is, what is the goal in each zone, between 7ones and visually up next to the street; tliat most retailers will want to display next to the street; and others will want to keep items strictly for storage purposes and there are other cases where it would make no difference to have the materials further back; so the question to consider is, what do you want neYt to the street. Mr. Connelly said there seems to be rivo separate issues: storage in gencral not on the sidewalk, and the three issues concerning display: put it out temporary and take back in at the end of the day; screen it; or leave it 24-hours unscreened, and in what zones are you going to allow those or where and what will you allow to be displayed outdoors 24- hours a day; and he suggested council look at each zone and say where those issues fit; and that the second issue of temporary sidewalk use is an entirely different issue. There was Council consensus to define those items as items normally displayed outside are permitted in the inixed use avenue, and as well in the gateway zone, and for the residential boulevard staff will further refine the language and bring that back for further council consideration. Mr. Kuhta then explained the amended definition of light industrial, as there was discussion to add light industrial uses to both the mixed use avenue and the gateway commercial avenue zones; that it is already included in the mixed avenue from the Planning Commission recommendation; and staff incorporated some additional language, which Mr. Kuhta read: Study Session Meeting Minutes: 1-06-2009 Page 3 of 6 Approved by Council: DRAFT "Permitted Uses: a. light industrial uses that are generally compatible with one another and with adjoining residential or commercial uses. May include uses such as technology businesses, light manufacturing and assembly, and plastic injection molding (thermoplastic). Industrial uses that cause obnoxious [it was determined that "obnoxious" needs further definition ] noise, vibrations, smoke, gas, fumes, odor, dust, glare, fi_re hazards or other objectionable environmental conditions are prohibited. b. stand alone warehouse or warehousing as an accessory to retail or light industrial use. The total area of a building to be used for warehousing may not exceed 12,000 square feet or 30% of the floor area (if an accessory), whichever is greater. c. all storage of products and equipment (not including fleet vehicles) shall be indoors or obscured by a type 1 screen." Mr. Kuhta said this is for the gateway commercial avenue, the light blue areas; and the gateway commercial centers are the dark blue areas and he asked since they are a separate category of industry, does council want to keep those provisions out of the dark blue areas, and council concurred to keep those out ofthe dark blue areas. Discussion turned to the Mixed Use Avenue area; that the last discussion ended after the retail permitted use section; page 6 and 7 of 38; and Mr. Kuhta mentioned that gas stations are permitted in the mixed use avenue areas but not in the neighborhood centers. Mayor Munson asked how we would be dealing with future activities of ground transportation which could include hydrogen re-filing, electricity re-charging, or if this Plan will not address those topics. Community Development Director McClung said that area is something staff will be researching within the next year in the more encompassing program of green building and green practices, which would be something we would want for the whole city and not just this area; and in the meantime, if such business types are not addressed in our code, the director is given authority to place in the appropriate zone, or can refer it to the Planning Commission. Concerning the corner store retail, Mr. Kuhta said that is really created for the residential boulevard district and that can be addressed later or now; and Councilmember Taylor asked about the special conditions concerning drive-ups not being permitted, yet pharmacies, banks, and food sales generally have drive-up or drive-through uses, and said he could envision any of those in a corner store retail. Mr. Kuhta said if there is a corner lot in any district zone that allows other types of retail uses like mixed use avenue retail, you woutd not be under the corner store regulations, even though it says they are permitted in those areas; the use could be a mixed-use avenue retail; and in mixed-use avenue, drive-ups and drive- throughs are allowed; but corner stores are created for the residential boulevard district zone, which is the frontage of Appleway; and he added that the corner store cannot be a stand alone building but must be incorporated into a larger building; and Mr. Kuhta said this can be addressed further when Council and staff discuss the residential boulevard in greater detail later. IV.ir. Kuhta said in looking at the sprcadsheet/chart, the only type of retail allowed in the mixed use avenue on Sprague, is mixed used avenue retail, yet corner store indicatES it is also permitted, and he said that may be a conflict as it indicates corner stores are permitted and drive throughs are not; and perhaps corner store should not be permitted on Sprague, and therefore should be deleted from the 2.1.3 rnixed use avenue section; and there was no council obiection.; and Mr. Kuhta mentioned that corner stores would be allowed in the mixed use avenue zones on streets other than Sprague. Mayor Munson called for a short recess at 7:20 p.m. and reconvened the meeting at 7:30 p.m. Study Session Meeting Minutes: 1-06-2009 Page 4 of 6 Approved by Council: DRAFT Mr. Kuhta then directed Council's attention to the NeiLyhborhood Centers, found in section 2.1, on page 10 of 14, and he read the definition, and explained the use chart for the regulations, and specific retail, as shown in section 2.2, on page 5 of 38 at the bottom of the page. Discussion continued on permitted uses, and City Attorney Connelly asked about the difference between banks and check-cashing stores, and said staff may want to research that further. Other discussion included convenience stores/gas stations in mixed use avenue, and drive-through prohibitions in this zone; and Mr. Kuhta said convenience stores should probably also be included in mixed use avenue and staff would also need to draft a definition for that as well; and that in this zone, gas stations will still not be allowed. Councilmember Gothmann mentioned if the idea is to promote pedestrian friendly areas, drive-throughs wont' be allowed; and Councilmember Taylor said banks, fast food restaurants and other similar businesses would probably not want to be in this area without their drive through; and Councilmember Wilhite added that fast-food restaurants would not want to be in that area without the ability to have drive-through service; and she would prefer doing that under the conditional use, as she sees no difference in service between a fast-food restaurant, and a bank with a drive-through. Mr. Kuhta said that if Council wants more walkable areas in this zone, and drive-through in the neighborhood centers, staff could come up with some ways to do this without making it a conditional use; or take them out of conditional use and regulate another way, perhaps based on access; and it was noted that Council likes the idea ofnot requirinQ a conditional use vermit, so staff will research that and come back with specifics for council to consider. In the Residential Boulevard Zone, Mr. Kuhta mentioned page 12 of 14, under section 2.1, and he read the definition of a"residential boulevard" and what is allowed under that zone. Councilmember Taylor noted that the term "sensitively" is used under the description; and Attorney Connelly said that is not an enforceable term and is rnore of a purpose statement; but added that staff might want to consider options for a substitute word. Mr. Kuhta showed several photos of residentially compatible buildings as good examples of a building residential in character but one which could house any kind of office use; and after further brief discussion of buffers for these areas; and of the area in general, there was council consensus not to make any changes in this section. Councilmember Wilhite mentioned that as the plan moves past Pines, she would like to discuss transition lines and how it would impact for residential. Councilmember Taylor mentioned the Dwight Hume letter, and it was determined that letter would be a good starting place for the next deliberation/discussion. 2. Advance Agenda - Mavor Munson City Manager Mercier mentioned the upcoming meetings next Monday and Tuesday, with Monday as the retreat, and Tuesday focused on the SARP; with the possibility of another additional meeting January 27. Councilmember Taylor mentioned the upcoming airport overlay subject and that the Planning Commission appears to be split on any recommendation, and that the Commission recommended forming some kind of study committee, which Mr. Taylor said he feels would represent an additional ninety day delay. Community Development Director McClung said staff would brief Council on that at the January 20 meeting. Mayor Munson mentioned the upcoming discussion about the court and he said he sent an e- mail to the Board of County Commissioners about the process, and said Council will hear a report at the January 13 meeting, at which time Council can decide if they want to place a motion on an upcoming agenda to notify the county we will be reconsidering the contract, adding that due to time constraints, a decision must be made by the end of January, and that he will invite the Board to the January 27 meeting. Mayor Munson also asked staff to give council an assessment at the end of next Monday's meeting, of how we are progressing on our meeting schedule on the SARP. 3. Information Onlv: The CenterPlace Catering Contract and Universal Playground Updates, Parking Restrictions, Municipal Court, Airport Overlay, and Amendment to Community Relicensing Interlocal Agreement were for information only and were not reported or discussed. Study Session Meeting Minutes: 1-06-2009 Page 5 of 6 Approved by Council: DRAFT 4. Council Cbeck-in - Mavor Munson. n/a 5. Citv Manauer Comments - Dave Mercier n/a There being no further business, Mayor Munson adjourned the meeting at 8:50 p.m. ATTEST: Richard Munson, Mayor Christine Bainbridge, City Clerk Study Session Uleeting Minutes: 1-06-2009 Page 6 of 6 Approved by Council: DRAFT MMTES SPECIAL STUDX SESSIUN MEETTVG SPOKANE VA.LI,EY CTTY COY.TNCIL Spokane Valley City Aall Spokane Valley, Wasbington January 12, 2009 6:00 p.m. Attendance: Councilmembers Staff Rich Munson, Mayor Dave Mercier, City Manager Dick Denenny, lleputy Mayor Mike Jackson, Deputy City Manager Rose Dempsey, Councilmember Katlly McClung, Community Develop. Dir. Bill Gothmann, Councilmember Mike Connelly, City Attorney Gary Schimmels, Councilmember Scott Kuhta, Senior Planner Steve Taylor, Councilmember Lori Barlow, Associate Planner Diana Wilhite, Counci(member Carrie Acosta, Deputy City Cierk Mayor Munson opened the meeting at 6:00 p.m. 1. Surague-Applcwav Revitalization Plan - Scott Kuhta Scnior Alanner Kuhta said previously Council decided to change amusement parks to a conditional use for Commercial Gateway District Zones; they changed the minimum frontage requirement from 40% to 30% along Sprague in the Gateway Commercial Avenue zone; and during the discussion of Mixed Use Avenue; Corner Store 1Zetail was rernoved as a permitted use and Convenience St4re was added as a permitted use. llrive-throughs still need to be addresscd and discussed for Neighborhood Centers, and Council has accepted staff recommendations regarding Outside Storage and Display except that staff needs to provide a better definition of the list of items that can be displayed outside. Mr. Kuhta started with the olrtstanding zoning issues, beginning with the Drive-through regulations. He provided language to regu(ate and establish guideiines for drive-throughs throughout the corridor allowing drive-through businesses in Neighborhood Centers, Mixed Use Avenue, Gateway Commercial Center and Gateway Commercial Avenue district areas. He said they are intended for auto accommodating development and are limited in areas where the desired character is pedestrian-oriented. He said, previously Council had talked about including Residentiai Boulevards., but the only commercial use in that zone is Corner Stores so he left it off the list because he said he didn't think a decision was made about including Residential Boulevard in the Corner Store retail areas. He said Council can continue that discussion if they wish. He continued by saying that drive-throughs are allowed on sites adjacent to principal arterial strects, and access and stacking lanes serving drive-through businesses shall not be iocated between a building and any adjacent street, public sidewalk or pedesfirian plaza (SVMC 22.50.030). In Neighborhood Centers the stacking lanes will be physical[y separated from the parking lot, sidewalk, and pedestrian areas by landscaping or architectural element. He said in Neighborhood Centers the intent is to have more clearly defined driving lanes, pavement paint striping is not enough. Council consensus to incorpoyate these regulations. Outside Display and Storage: Mr. Kuhta said retail products normaliy displayed outside due to size, weight or nature of product may be displayed. Councilmember Gothmann said they may want to look at bedding plants and shrubs to see how .they fit into this definition. He said it can be a safety issue if it interferes with foot traffic to access the store and he asked if they want to include seasonal plants on the list of items that can be stored outside. Mayor Munson asked if grocery stores can have a Christmas tree lot. Mr. Kuhta said under the current zoning they need to bring them into the store. He said he doesn't think we have been requiring temporary permits for Christmas tree lots. City Attorney Connelly said they may want to include plants in the list and may want to specify that landscape materials and Christmas trees should be screened. Councilmember Gothmann suggested they add plants to this list and a sentence Council Meeting Minutes: 01-12-09 Page 1 of S Approved by Council: DRAFT about seasonal products and activities. Mr. Kuhta revised the sentence to read: "EYamples may include cars, boats, machinery, plant materials, seasonal products and storage sheds." Council corrsensus. Banks vs. check cashing stores: Mr. Kuhta said unless they can identify a specific impact check cashing stores have on an area, it would be difficult to limit them based on clientele in the specified zones. He said staff recommends not restricting check cashing stores from the City Center. Mr. Connelly said thai in Washington State until we have a record that shows there is an impact from check cashing stores to that zone that warrants them being treated specifically, then they can not be singled out from other financial institutions. . Residential Boulevard District Zone: Mr. Kuhta resumed the discussion on the split zoning issue. He explained this addresses property that may be divided by two different zones and how the regulations would apply. He said all along the Appleway residential corridor, the bottom properties would have split zones and lie said the main issue is determining which rules apply if there is an existing use that is split by that district zone. He referred Council to Letter CC51 recommending a policy be written that addresses split parcels where a majority of a parcel that is a conforming use by the majority 7one be allowed to use the remainder as if it were the majority zone, provided that the Appleway frontage includes street tree plantings consistent with the requirements of the residential boulevard zone. Mr. Kuhta said he thinks this - is a good compromise to allow expansion and he recommends considcring it. Councilmember VVilhite asked if a property owner could then do something different from the landscaping requirements of the residential landscaping zone. Mr. Kuhta said he will need to look closer at the issue of residential boulevard landscaping when zoning is split to see if we can provide more flexibility. Councilmember Taylor said tliis option allows flexibility alonb the north side of Appleway to meet the goal of providing a more aesihetic greenway on the residEntial boulevard. Mr. Kuhta said they can address the landscape and screening requirements when they get to the Street and Open Space section and discuss the standards. Councilmember Gotlirnann asked if it is possible to add language referring to screening to make the property compatible with the surrounding properties and screen loud sound as well because he said he doesn't think landscaping is the only issue. Councilmember Taylor said he doesn't think we can screen and put limitations on sound in the Sprague corridor. Council con.sensus to adopt the suggestion of screening as sirbmitted by Mr. Flurne in his letter CC51. Mayor Munson called for br•eak at 6: 53 p. in. The nzeeting reconvened ut 7: 07 p. m. Senior Planner Kuhta said if Council decides to change the regulations as proposed and al(ow all the property to be developed from Sprague to Appleway Boulevard., if there is an existing use there it doesn't make sense to keep the 60' residential strip because we would then be treating those properties differently from the properties adjacent to them that are undeveloped. He said if Council wants to allow Mixcd Use and Neighborhood Center to go all the way to Appleway Boulevard. there is no need to have the 60' strip. He said Council needs to decide if they want the 60' strip. Mayor Munson said they need to know the alternatives for land locked property before he thinks they can make a decision on the 60' strip. Mr. Kuhta said the intent of the plan is to keep retail on Spr•ague Avenue where it can be more successful. 1 F Appleway is opened to retail, then the retail there expands in the corridor and becomes counter to what the original intent of the plan is. City Attorney Connelly said Council does not need to eliminate the residential 60' strip just because we are trying to accommodate a few businesses; because we could still allow those businesses under a non-conforming right. Councilmember Taylor said as development comes in, the lot lines are likely going to change. Mayor vlunson said one of the major complaints he has received is in having to take land from the property owrner to bring a street in for frontage. Councilmember Taylor asked what the advantages and disadvantages are to having the 60' strip. Mr. Kuhta said the desire has been to develop both sides of the street with like development so as to have the aesthetic and feel of a true boulevard and to keep the retail primarily on Sprague. Mayor Munson said he wants the development to be consistent along the whole corridor. City Attorney Connelly said access is a function of traffic engineering; not a function of zoning and it is restricted based on safety issues. He said the bigger issue is to establish a residential component to the north side. Mr. Kuhta said they try to limit Council Meeting iYlinutes: 01-12-09 Page 2 of 5 Approved by Coaincil: DRAFT the number of access points on the main arterials to give a better flow of traffic. Council consensus to mciintain the 60 ' strip. Councilmember Willaite excused herself at 7: 43 p. m. Mayor Munson asked and it was agreed that discussion on signage be delayed until Tuesday's meeting. Senior Planner Kuhta referred to the chart of dimensional standards of residential boulevard. Mr. Kuhta said on the chart, under Building Use, Corner Store Retail (CSR) is a permitted use. Section 2.2, page 7 of 38 says Comer Store Retail needs to be part of a building rather than a stand alone building. Individual uses larger than 2,500 square feet could be permitted under a conditional use provided the use is unique aiid it is not within a one-mile trade area, and it would need to go to the Hearing Examiner for determination. Mr. Kuhta said it could be a cluster of stores not to exceed 5,000 square feet. CSR must be located on the corner of a block and the entrance must face the street, square, or plaza space and drive ups and drive through's are not permitted. He said corner lots could have retail uses on both sides of Appleway. Civic uses, office uses, lodging (hotel),multi-family apartments, condos and towmhouses are permitted, but detached housing is not pennitted on Appleway. He said they are requiring a minimum of two-story and maximum of three-story buildings on residential boulevard., so no single stories. He said they would not allow a two-stor}, fagade, stating that if the plan calls for two-story buildings it must be _ two stories. He said there is no restriction as to what use is on which floor and anything fronting . . Appleway must have two stories regardless of access. Setbacks: Mr. Kuhta said on Appleway the setbacks are 20 - 30 feet while on others it is 15 - 25 feet. The frontage coverage is required to be 70% on Appleway and other streets. Councilmember Dempsey said she doesn't think a 70% building frontage is very pedestrian friendly. Mr. Kuhta said dowmtown areas are typically developed at 70% and sometimes up to 100% btiilding frontage and they are very pedestrian friendly so he doesn't think we should equate pedestrian friendliness to the amount of building on a lot. He said residential houses typically cover a large portion of the lot frontage, especially in newer developments. Deputy Mayor Denenny said as we encourage infilling we do typically want to put a lot of the buildinb on frontage. Mr. Kuhta said this code does not establish maa:imum density and most likely the developer is going ta want to maximize the number of dwelling units and will build on more than 70% of the frontage. Build-to-Corner: Mr. Kuhta said build-to-corner is required on Appleway but not required on other streets. Maximum Building Length is eighty (80) feet with the exception of senior living facilities because of the desire to operate these facilities without repeating services in several buildings, such as laundry and kitchen facilities. City Center: Mr. Kuhta said there are tv~ro separate sets of regulations: the core street has buildings completely lining the street with strictly retail on the ground floor and residential/office/mixed-use on the second floor and above. He said as we get further away from the downtown core, we can have more mixed-use along the frontage of the streets. He described the core as being Darhnouth to University and Sprague to Appleway. He said one of the major issues is that the Master plan was originally based on the plans that included the new library and the regulations were developed from that. With the new site plan, Appleway Boulevard. is intended to be mostly a Residential Office district. He said currently we have a minimum two-story requirement for stores in the core area and they have had testimony that there is a concern with the market for two-story buildings. Because of this, he said staff recommends changing that regulation from two-story to one-story. He said they will look at this closer when they get to Regulations. Mr. Kuhta explained that on page 5 of 14, section 2.1, the regulations were drafted around the specific language of the previous site plan. He said we need to change the wording of the regulations so they are more flexible with the uncertainty of the development proposal. He suggested they draft the plan using the language of the original plan with general terms such as "core street" and "street 1a" rather than using specific street names, and use diagrams to illustrate. He proposed that the regulations be adopted with more generalized language. He pointed out that the City Center Retail would be limited to the core street Council Meeting Minutes: 01-12-09 Page 3 of S Approved by Council: DRAFT until it is completely developed with retail uses. Councilmember Taylor asked what the impact would be from that restriction. Cit}, Attorney Connelly said this is a unique zoning development concept and the opinions he has received so far is that we can use this restriction for speciftc legitimate purposes and write the regulation in a way that doesn't unduly favor a specific property owner. By makinb the core street generalized and not on a specific piece of property but still within the city center zone makes it legitimate to promote city center development. He said if we don't do this there is not much incentive to fill in the core area. Councilmember 7,aylor said we could offer tax inceiitives. City Manager Mercier said the plan envisions the use of various incentives and options for development of the city center. Mr. Connelly said the proper exercise of zoning is to identify the uses on particular pieces of property until such a time as we need to expand. Deputy Mayor Denenny asked if the things they change in this draft need to go back to the Plan»ing Comm ission. Mr. Connelly said we need to go through the entire plan, identify the changes we want to make, and then all changes need to be publicized and allow time for public cornment, then we will need to have a public hearing before we can pass any proposed changes. He said we need to give the public an open anci closing date for comment. lVlr. Kuhta asked if Council wants to keep the temporary restrictions on thc core retail to promote the city center. Mr. Connelly said it doesn't matter what type of business is in the core; hotivever, until the core is built out, others cannot build outside of it. Councilmember . Dempsey said she thinks the regulation is.too restrictive on the business community and develoners. _ Deputy Mayor Denenny said he thinks this is the purpose for building a downtown core and controls such as this are needed. Councilmember Gothmann said another approacll might be to go about developing the ciry center withoirt the timing restriction. He said the city center will be so attractive to build in that development will happen there anyway. Mr. Connelly said the restrictions only apply to the city center area and development outside of the city center area can still proceed. Developrnent within the city center boundaries is limited by the restriction of full development of the coi-e area first. The question is whether council wants to restrict development along Sprague and Appleway in the city center until the core is built out. Mayor Munson said if we niake it too restrictive for those outside of the core, they may not be able to compete with the businesses in the core. Councilmember Taylor said that until we have a core street identified and an agreement put in place with the land owner; the clock shouldn't start ticking for these restrictions, otherwise we could be waiting a long time before any retail development is allowed. He proposed we wait until the city center is designed before putting this restriction on the core street. He said we can implement everything without putting this restriction on the city center until the city center is defined. Staff will develop languagc to address the questions of when the restrictions are to start and what kinds of restrictions are imposed. Councilmember Taylor said he would like to see an incentive to build on the core sti-eet and also have restriction to build on it so developers don't just build around it. Council conserrsus for stuff to dclay the reslrictions on the core str•eet until the city centey core street is defined but implenzent everything else. SARP Discussion Schedule: January 13, 2009: City Center %one, Streets and Open Space, Parking Regulations. Mayor Munson proposed adding a Special Meeting on January 26; 2009. No objections. Janualy 26, 2009: Architecttiral Standards, Signs, City Actions, Civic Buildings. February 3, 2009: Final Deliberations. Mr. Kuhta said staff requests three (3) weeks to prepare the draft SA121' and prepare and mail the hearing notices. Then he recommends having thirty (30) days for the public to review the changes and proposes a Public Hearing date of March 24, 2009. Viayor Munson said he thinks the public hearing should be at CenterPlace for maximum availability to the public. Council consensus. There being no further business, Mayor Munson adjourned the meeting at 8:50 p.m. Co2rncil lYleeting Minzctes: 01-12-09 Page 4 of S Appr•ovecl by Council: DRAFT ATTEST: Richard Munson, Mayor Christine Bainbridge, City Clerk Council jWeeting Minutes: 01-12-09 Page 5 of S Approved by Council: DRAFT MIENUTES C1ty [)f SpQka11~ ~al1ey City Council Regular Meeting - Tuesday7 January 13, 2009 Mayor 1Vfunson called the rneetir►g to order a# 6:00 p.rn., and welcomed everyone to the 151 st meeting. ,f#ttendance: C'itv Staff: , Rich Munson, Mayor Dave Mercier, City Manager 'Dick Denenny, Deputiy Mayor 1Vfike Jackson, Deputy City It!Ianager Rose Dempsey, Counciimernber Mike ConneAly, City A.ttarncy Bitl Gothmann, Councilmember Mike Stone, Parks & Rec Directar Gary Schimmels, Councilrnember Scott Kuhta, 5enior Planner Steve Taylor, Councilmember Cary Dxiskell, Deputy City Attarney Diana Wilhite,,Cauncilmember Neil Kersten, Public Works Direc#or Morgan Koudelka, Sr. Administrative Analyst - - - - - - - Ken Thompson, Finance Director - - - - - 'Kathy McClung, Cornrnunity Development Dir Lora Sarlow, Associate Planner C.aralbelle Branch, Public Tnfonnation Officer Bill Miller, J.T Specialist Chris Bainbridge, City Clerk INVOCATION: PaStoY Mallllel DEriniClg of FoUClta117 Mill_.lStt`1eS gaVe $he 1nVOCati0i3. PLEDGE Ok' ALLEGIANCE: Mayor Munson led the Pledge of Aliegiance. RO.LL CALL: City Clerk Bainbridge called roll; all Councilmembers ~vere present. APFROVAL OF AGENI?A: It was moved by Councrlmember Taylor, seeanded and uncrninaously agreed 1o approve the amended a,( gencla. INTRODUCTIClIY OF SPECIkL GTJESTS AND PRESENTA.TIDNS: nfa COllTMT'I'EE. BOARD, LWSON SUrAMARY RF-PORTS. Councilmernber Schimme]s: said his cornsnittee was siiowed aut and he had no repnrt. Councilmember Taylor: said his Convention and Visitqr's Bureau meeting was also snowed out and he had no repott. Deputy Mavor Denennv: said he had no report. Councilmember Demusev: said ti1e rTA was snawed Q-Lit; and the Spokane Regiarial Clean Air Cammittee d'kd not meet during January, so she had iia report. Cauncilrrrember Gothmann, said the Housing and Cornrnunity Development Advisary Committee approved $302,040 of FIUD grant prajects; that they ma1ce the recomrrzendation to the Board of Caunty Commissianers who makes the fina6 decision; that he also meet witih Edgcelift and they are in the process of trying to see what kind of sLimmer progxatns they can arrange. Councilznember Wilhite: said that she attended the SR,TC meeting; and attended Rvsauer's grand re- openang -which in.cluded having Huckleberiy's in the middle ❑f th,eir store. MAYOR'S► REPDRT: MayorMunsan reported that snow curtailed alo-t of activities last week; but he attended abaut five Emergency Operations Center (EDC) meetings in person ar by phane; that January 2 he hosted a Spokesrn,an' s Review edi#orial group where they spake with him for a few hours as he gave Cauncil R.egular Meeiing: 01-I3-2049 Pap I of S Approved by Council: DRAFT an update o~ Nvhat City is all about, incjuding challenges and successes; that he attended the Rosauer's openings; t~vvo E~C Meetirrgs that day but not attend the STA +Committee meeting; thd~ th1S IIl0rri1T1g 11e was interviewed by Comcast to review the City's chailenges and successes from last year; and said in our attempt ta reach out to the Board of County Coinmissianers to mend fences, he saw same positfve steps in that direction as he ajid metnbers af the Board of Cammissioners exchanged several communications; add ing that a tentative joint meeting is s et far Feb ruary 23 to d iseuss the wastewater treatment planti. Councilmember Gothrnann mentioned that Mayar Munson was selected by the Valley News Herald as the "Man of the Year"; and Councilmember Wilhite made apresenzation of aplaque honaring this City's National LeagUe oFCities' Membershsp and support of N'LC programs for the past -five years. i~~~LI~ ~OMNTENTS: Mayor Munson invited general public comment. Svcrkane Vallev Fire Chief M;ike Thomnson rrYentioned the upcamirag special election February 3 where among the many schaol ballot issues, will 6e a F-ire Department Levy, and he distributed capies of the "201 0-2012 5pecial L.evy Fact Shect." 1. CONSEN'T A.GICNDA. Consists of itetns considered routine which are approved as agroup. A CounCiTmember may re[nOVe ari ite111 fi`Qtri the ConSet1t Agettda to be cqnSidered Separately, a. Claim Vouchers, Vaucher # 16242 thxough # 1 6293; $3,113,928.59 b. Payral] for pay period encling December 31, 2008. $342,334.54 c. Apps-oval of Fublic. Y]e-fender Re-Licensina Amendment d. Rpproval of Cauncil Stud,y Session Meeting Minutes of December 16, 2008 e. Appraval af Council Special Emergency Meexing 11}iinutes o-f T7ecem6er 23, 2008 f. Approval of Council Regu]ar Meeting Mi«utes of, Decernber 30, 2008 g. A.pprova1 vf Council Retreat 1Vleeting Minutes o-f January 5, 2049 ~ouncilmember Schimrriels mentioned that the Decernber 30 minutes, page three, the cnmmittee he was appo-inted ta should be the CiSolid Waste Liaison Board', and that Deputy Mayor Denenny is on the Salid Waste Advisory Committee. It was then moved by Cotirrcilrnember 76y1or, secanded, and unanamoarsly crgreed to appro-ue the conserrt crgenc~a as atnended Prtit56~Vda~~o1u~~o~;,0~9-~0Ol.~~~la~i~i~,E~6r-3`ic~,Cdn°ditivns'Abafied.Carv D.rlskel] _ _ It was moved by Cnuncilrnember TayIar and seconded to pcrss resolz{tion 09-001 declaring dhat the ernergency conditions ivhich gcrve rise to the pcrsstrge of resolution 08-023 have abated. Deputy City Attorney Driskell explained tha#: city staff consulted with the apprapriate fire, pvlice, and Colinty emergency staff, and all indicated ti1at the emergency conditions have now abated. Vote by Acclarrlcrtiarz: ~n Favo~ : Unanarnaars. Opposed: Nvne. A2astenfaons: None. Mvtion car-ried. ADN,INJSTRATIVE REPORTS: . 2. District Court - Carv Driskell Deputy City Attorney Driskel] explained that consis#ent with Cauncil's direczion ta do an analysis Qn a number of contracts we bold with Spokarie County, it became apparent that due to statutory deadlines, we had to irnmediately address the interlocal contract wc ha~e with Spokane CoLinty and the District Court, whic'h handles infractions, misdemeanors and gross rnisdemeanors. Mr. Driskell explained thaf v,Fe have three options: (1) keep the current contract with Spolcane County and the District Court, wliich is a one- year contract whici1 renews annually unless terminated; (2) contract with another governmental entity to pravide these services; or (3) form our own municipal court under RCW 3.54. Mr. Driskell oxplained his contract chart of options vvhicli showed February l, 2009 as the date of notice requirement fior remaining wi-th► Spokane County; and January 31, 2009 as the date of notice requixement for contracting evith another entity pr forn}ing our own caurt. Mr. I}riskell furtlier explained that the County has a much shvrter terminatian period, as the contract we have is renewed each year uliless terminated, but the Caunty could Cauncil Regular Meetirtg: [}1-13-2009 Fagge. 2 of 5 Approved by Cauncil; DRAFT give notice December 31, 2008 and the City would have to form its own court or contract with another entity by January 1, 2010. Attorney Driskell also mentioned that he would like to speak with representatives from the District Court and Spokane County about the revoking notice language; and said that at present, he does not have as much information as he would like, but could make further presentation at the ranuary 20 meeting to help Council make a final determination at the January 27 meeting. Mayor Munson asked if the County must accept our withdraw notification, and what might occur should the county refuse to accept our withdraw; to which Mr. Driskell replied that several options will be explored in the next several days and he will report to Council at the January 20 meeting. After further discussion concerning possible options, the various determination notice requirements, the possibility of changing the existing contract to conform with statutory law regarding termination rules; level of service, mention that there are no known difficulties with the current court service and this is only an alternative analysis, Council concuned that Mr. Driskell report on this subject again at the January 20 meeting, including a brief financial analysis if possible. 3. Transportation Infrastructure Stimulus Proiects - Councilmember Wilhite Councilmember Wilhite brought attention to the accompanying list of transportation projects to be submitted for consideration for the anticipated federal economic stimulus package, and explained that based on previous formulas, it is anticipated we would receive between $150 and $154 million; that our bridge projects include Barker Road and Sullivan Bridge; and mention that during the second wave of funding, it is anticipated another pool of funds could be available; that the hope is to spend these funds on projects with numerous contractors in order to broaden the scope of employment for a variety of different types of services. There was discussion about the priorities and Bigelow Gulch having an affect on traffic as traffic would deposit on Sullivan, and Council concurred to push the change to have Sullivan a higher priority than Bigelow Gulch. Mr. Mercier asked if the technical group needed anything else and Public Works Director Kersten said nothing further is needed; that pre-funding was primarily focused on bridge projects and not on smaller projects; and by Council agreeing to change Sullivan to a higher priority, this will give him direction for that future technical group meeting. There as also question whether preservation projects would be given a higher priorit}, then new construction; and Councilmember Wilhite reported that Mr. Miles of the SRTC said they wanted to see projects that employed a greater number of people, hence for example, funding bridge projects instead of re-surfacing projects; adding that nothing has been finalized, and there are no guarantees yct as the dollar amount will likely not get settled until late March, adding that she is a member of the National League of Cities Transportation Committee and they are working to encourage this passage as soon as possible in order to get the projects moving. Mayor Munson called for a recess at 6:45 p.m. and he reconvened the meeting at 7:00 p.m. DFLIBERATION: 4. Spraaue/Apnlewav Revitalization Plan - Scott Kuhta Senior Planner Kuhta gave a summary of the last deliberation, and went over the goals of tonight's meeting: to finish the city center discussion, then move on to street and open space. He explained that the idea is to begin with the city center regulations as that is where the discussion ended at last night's meeting. Mr. Kuhta explained what ciiy center retail is, read through the building orientation section 2.2.1, and he read what is permitted (page 4 of 38); and mentioned the need to cross out the check cashima stores as check cashima stores will be permitted in the Citv Center zone. Councilmember Taylor mentioned the qualitative wording of "high quality" under ii granting of CUP - bars and nightclubs, and Attorney Connelly said that should be changed as we need to include language regarding not establishing an undue or adverse impact. There was some discussion on whether to have this process allowed as a permitted use or to go through the Conditional Use Permit (CUP) process, which would mean a public hearing with decisions based on established criteria; and there was Council consensus to stav with the CUP process. Council Regular Meeting: 01-13-2009 Page 3 of 5 Approved by Council: • DRAFT Mr. Kuhta continued discussion on prohibited uses and Councilmember Taylor mentioned drive-ups, and said he doesn't feel drive-ups would be compatible with the city center core area; and after further discussion on whether to allow banks to have drive-ups, Mr. Kuhta suggested allowing banks and all drive-througlls in the area which just access Sprague Avenue and not the core street or Appleway, and Council a-areed with that compromise. Under the 2.1.1 City Center Core: Pre-Located Core Street Regulations, it was agreed to change c(i) to read "Until the Minimum City Center Core is eenstftieted fully built out, City Center Retail is only permitted"; which lead to discussion on the development process, whereupon it was Council conserrsus to include the need for a bindinQ site plan, as improvements must be in place before a final binding site plan is approved, much like what is required for a final plat. In section (iii) concerning "both before and after the Minimum City Center Core has been constructed" Mr. Kuhta mentioned allowing retail on the north side of Appleway in the City Center area, and if that were the case, he would need to change the wording and the chart, to which Council a-areed. Mr. Kuhta also mentioned he will chanvue the city center site plan to make the road go all the way through; and said he will chanqe the one floor minimum across the board; and said he would again re- examine all the numbers on the chart. Mr. Kuhta went through his presentation concerning pre-located streets, how buildings will be oriented, and he showed the pre-located street map and explained the map legend. Attorney Connelly mentioned that staff will work on the language in #iii - Streets and Open Space - and when are new streets required: "District zone building orientation standards require the construction of a new street in order to provide a public street frontage for a new building located in what would have otherwise been the interior of a property not served by publicly accessible streets, public open spaces or active open spaces" and Mr. Kuhta said the question to ask Traff'ic Engineer Note would concern trying to retrofit existing development in the long corridor. Mr. Kersten mentioned that he spoke with members of the Spokane Transit Authority (STA) Board concerning light rail on the north side where Appleway is currently constructed; and their board member indicated their preference is being in the center and said they are not interested in being on the north side of Appleway east of University. Mr. Kuhta added that their and our preference is for light rail to go down the center so there would be direct access to parcels on the south side; he then continued with the discussion of access management and referred to page 6 of 23 in the draft; and said that sectiori will need to be re-ivritterr since the one-wav/two wcrv was decided. Further discussion was held concerning pre-located streets and Mr. Kersten said when you examine possibilities for development, you have to address pre-located streets, Uut only if there is a ta-affic demand and nexus for development, and most will not require a street, so most streets on the street plan won't be built; so unless there is a very large development such as three-acres; it would not impact the Plan; and he said that most streets will end up with right-of-way and no one to build the streets except the City. Mr. Kuhta suggested requiring new streets when development exceeds a maximum block size, or if impacts of a new development require a new street, and said the general terms for requiring new streets due to impacts of development are already built into our Municipal Code; or a pre-located street map would be adopted and used as a guide when new streets are proposed and once Appleway is built. Mayor Munson said he would like to see some "what-if' scenarios about pre-located streets and development. Further discussion included the lack of cross-streets; lack of access, accessing how building cross-streets through pre-determined streets would affect certain properties; mention by Mr. Kuhta that many citizen's individual questions about pre-locatcd streets have been answered; and he said that the regulations dictate building pre-located streets if it is shown on the property; and he suggested removing that and going back to the matimum block size dictating the need for a new street; and said he would discuss with this nublic works and others to try to glean new ideas for streets and access management. Councilmember Schimmels said the problem is with the numerous eastlNvest streets and that the nortIVsouth is a natural connector; and it was determined that staff will do further research, understanding the prefercnce for north/south, but not to the exclusion of east/west. Council REgular Meeting: 01-13-2009 Page 4 of 5 Approved by Council: . DRAFT INFORMATION ONLY: The Ratification of Amendments to GMA Joint Planning Interlocal Agreement was for information only and was not reported or discussed. EXECUTIVE SESSION: Pending Litigation It was moved by Deputy Mayor Denenny, seconded arrd unanimously agreed to go into Executive Se.ssion for approximately thiriy minutes to discuss pending litigation and that no action is anticipated thereafter. Council adjourned into Executive Session at 8:40 p.m. At 9:10 p.m., Mayor Munson declared Council out of Executive Session; and it was then rnoved by CouncilmembeY Wilhite, seconded and unanimously agreed to adjourn. The meeting adjourned at 9:11 p.m. ATTEST: Richard Munson, Mayor Christine Bainbridge, City Clerk Council Regular Meeting: 01-13-2009 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 27, 2009 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ~ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Proposed Resolutjon 09-002: Rotchford and Greenacres Etementary Parking Restrictions GOVERNING LEGISLATION: N/A PREVIOUS COUNCtL ACTION TAKEN: Discussion on January 20'h, 2009 BACKGROUND: Rotchford Parking Restri'ction The City has received a request from Central Valley High School to restrict parking along the school's Rotchford Road frontage. The school would like to install a pass-through pedestrian gate on the back side of the school property to provide Shelley Lake area students with a more convenient walking route. The neighbors and the school have concems that this gate will lead to parking afong Rotchford Road and have requested that a 24-hour No Parking zone be implemented prior to installing the pass-through. ~'r • J - if ~h , . - ~ • i: 4 r , ~ 1 ~ • - " ` , • x . _ t , .t ' I _ ~ ~ •J ' ^y y', i i ` I: 1~ + - s`, ~ . '~7_' I I 'i • Y. ,d ' _ I I • .1 1 . i ~ i ~ ~ w i ll~ r C e~ sam't~s ~t ■ ► ` 1 • 3 .fu ~ ` ~ , ~ 1 .~_'17J lllff~•__-~ . _ . Wth a width of 38 feet, Rotchford is wide enough to accommodate on-street parking. With the pass-through it would likely be a very attractive parking place for participants in after school and summer sports. However, the parking is not utilized now, and since both the school and the neighborhood are in agreement on this we see no reason to disregard the request. Greenacres Elementary Parking Restrictlon The City has received a request from Greenacres Elementary School to restrict parking along the school's frontage. The proposal is to create a No Parking zone on both sides of Long Road and 4"' Avenue on school days from 8:30 am - 3:30 pm. The purpose of the restriction would be to reduce the on-street congestion, prevent the students from crossing the road between parked cars, route all pick-up and drop-off traffic through the school lot, and to create a bus only zone on the west side of the school on Long Rd. ' % - t' N T ' _ • . ~ •LL - ~ M r'~ . I ' i'~ f ' 1 - ' . ~ r, . ..t • ` ' ~ ' r P. , r . ' P r' r-~' ~ ~ i . ~ • '~4 ~ ~ i ~ ~I ~ - t ~ 1 ~ ' ~ lyr ~ •r 1, s: l ~ _ l , 1 _i-~C - ~-<_•1--. - '40 t v~ ._f•~ ~ ~ - ~ . i _ - ~j _ ~ - r ~ S ~ - ~~~~r~ Y+' ~ , , r ~ ' • I I f I ~ . _1 - ~ _ , i j - ~lt__ • "~i~ 1~1 ~ _ tS~a9~( i'j _ Neighbors of the school that would be affected by this restriction were sent a letter describing the proposed changes in late November. Only one comment letter was received as of January 20th and it was in favor of the parking restriction. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 09-002. BUDGET/FINANCIAL IMPACTS: Purchase and erection of signs would be paid from the street fund. STAFF CONTACT: Neil Kersten, Public Works Director; Inga Note, Senior Traffic Engineer ATTACHMENTS: 1. Draft resolution. - CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHLN'' ; " ; ; RESOLLTTION NO. 09-00 - A RESOLUTION OF THE CTTY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ESTABLISHING NO PARK.ING ZONES AROUND CENTRAL VALLEY HIGH SCHOOL AND GREENACRES ELEMENTARY SCHOOL. WHEREAS, the City of Spokane Valley received a request from Central Valley School District to prohibit on-street parking along the'Central Valley High Schoot's Rotchford Road frontage and to restrict parking duriog school hours on 4`h Avenue and Long Road near Greenacres Elementary Scbool; and , WHEREAS, Council has authority, after an engineering and traffic investigation by the traffic engineer_ to, among other traffic measures, prohibit, regulate, or limit stopping, standing, or parking of vehicles or any highway at all times or during such times as shali be directed by official traffic control devices. NOW THEREFORE, be it resolved by the City Council of the City of County, Washington, that the following No Parking zones shall be estahlished: • No Parking at anN i,~;_ _ I Lane. • No Parking on School llays irom S:-')U ANI tu 3:30 I'INI on 4 A~ciiuc iruin Lui►- t_ NTo,'I, Po;1r! ~)ili( o'1 To11g from -,rt, ,ivG'?1i1t' ?f, 1 ;c(-)llt}l of 7nd 1\'C'tl'l., f:tl~~111~' l):111'. ~Ili~ 1\~~~_'111lIt~•.1 ~Ii~;l~ fIl Ell~l ~,'il:~ .:~lt~ ~~1~'i't l!~}~y ;r;i~~~j,tl, .-1cio~pfed tl-iiq ??'h clay (,f.ianuan% ?(1()'). City ot'5pokane V AT"I'EST: Gity Clerk Christine Bainbridge Mayor Richard Munson Approved as to Form: Office of the City Attorney I Ilesolutiun 09-002 Rotchford, 4"`, and Long No 1'arking 1'age i ot I CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 27, 2009 City Manager Sign-off: Item: Check all that apply: ❑ consent ~ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Proposed Resolution 09-003, Amending 2009 Transportation tmprovement Program (TiP) GOVERNING LEGISLATION: RCW 35.77.010 PREVIOUS COUNCIL ACTION TAKEN: Adopted 2009-2014 Six Year TIP on June 24, 2008, Resolution #08-014; Informationaf Memo on draft Amended 2009 TIP in Council`s January 27, packet; Public Hearing on proposed Amended 2009 TIP on January 27, 2009; Information Memos on Federal Stimulus Projects at December 16th Meeting and SRTC prioritization list in - January 13th Council Packet. Public Hearing on the Proposed Amended 2009 TIP on January 27, 2009. BACKGROUND: Council adopted the 2009-2014 TIP based upon information staff had at that time relative to available funds and how these funds could be utilized for transportation projects. Since the adoption of the 2009-2014 TIP staff submitted 3 grant applications to TIB of which the following project was selected for funding: • Indiana Avenue Extension, 3,600-ft east of Sullivan to Flora Rd. Staff has also issued a Request for Qualifications (RFQ) for design services for projects identified for potential funding from the Federal Economic Stimulus Package per the lnformational Memos provided to Council on December 16, 2008 and January 13, 2009. According to rules we currently believe will be attached to the economic stimulus bill, projects eligible for this funding must be ready for bid within 180 days after funds become available. Projects added to the TIP in anticipation of Federal Stimulus Funding include the following: Preservation Projects: Sprague Ave Resurfacing - University to Evergreen Sprague Ave Resurfacing - Evergreen to Sullivan Euclid Ave Resurtacing - Sullivan to Flora 32nd Ave Resurfacing - Dishman Mica to SR 27 Sullivan Rd ResurFacing - Indiana to Euclid Dishman Mica Resurfacing #1 - 16th to University Dishman Mica ResurFacing #2 - Bowdish to City Limits Improvement Projects: Bowdish Rd - 32nd to 8th Flora Rd - Sprague to Mission Mission Ave - Flora to Barker Evergreen/32nd - 16th to 32nd, Evergreen to SR-27 Barker Road - 8th to Appleway Carnahan Truck Lane - 8th to City Limits Based on this information, it is recommended that the 2009 TIP be amended to reflect the deletion of the projects that did not receive funding, include those projects that were not completed in 2007 and have been carried over to the 2009 construction year, and those projects added to the 2009 construction year. Attached is a summary of the proposed changes. A public hearing on these changes to the 2009 TIP is scheduled for January 27, 2009. There are sufficient capital project funds to cover these 2009 costs. However, this level of funding will reduce our capital project fund balance and impact funding of future projects. OPTIONS: 1) Adopt the proposed Amended 2009 TIP, or 2) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Move to adopt Resolution 09-003, the Amended 2009 TI P as presented by staff. BUDGET/FINANCIAL IMPACTS: The 2009 budget will be administratively amended to reflect changes associated with this amended 2009 TIP. STAFF CONTACT: Steve M. Worley, Senior Engineer; Neil Kersten, Public Works Director ATTACHMENTS: Resolution; Proposed Amended 2009 TIP DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 09-003 A RESOLUTION OF THE CITY OF SPOh►.ANE VALLEY, SPOKANE COUNTY, WASHINGTON, AME'NDING THE 2009 TRANSPORTATION IlVIPROVEMENT PROGRAM FOR THE CITY OF SPOKANE VALLEY. WHEREAS, the City Council for Spokane Valley did adopt by Resolution No. 08-014 the 2009- 2014 Six-Year Transportation Improvement Program (TIP) with such program acting as a guide for the coordinated developmcnt of the City's transportation system; WHEREAS, changes in certain funding sources and project schedules have occurred; WHEREAS, the atta.ched Amended 2009 TIP does incorporate said changes for year 2009; WHEREAS, pursuant to the State Environmental Policy Act, the adoption of the Six-Year TIP is _ a non-project action which has received proper and timely environmental review by the City; and WHEREAS, the amendments to the 2009 TIP are consistent with Spokane Valley's adopted Comprehensive Plan; and WHEREAS, this action constitutes an amendment to the City's Capital Facilities Plan under its Comprehensive 1'lan, and has been sent to the Washington State Department of Community Trade and Economic Development for review pursuant to RCW 36.70A.106. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: The City Council hereby adopts the attached Amended 2009 TIP for the Ciiy of Spokane Valley for the purpose of guiding the design, development and construction of local and regional transportation improvements for the year 2009. The City Clerk is directed to file the Amended 2009 TIP with the Washington State Secretary of Transportation not more than 30 days after adoption of this Resolution. The Amended 2009 TII' shall, at least, be annually reviewed for the purpose of determining the work accomplished under the program and the City transportation requirements. Projects and timeframes identified in the TrP are to bc considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Adopted this 27"' day of January, 2009. ATTEST: Richard Munson, Mayor Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Resolution 09-003 Amending 2009 TIP Page 1 of 1 - CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 27, 2009 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ~ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: CenterPlace Food Services Contract GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: CenterPlace Marketing Plan was approved in 2007. BACKGROUND: CenterPlace is moving forward with the intent ta have a non-exclusive in-house caterer for 2009. This is in accordance with the CenterPlace Marketing Plan approved by City Council in 2007. Staff issued a Request for Proposals on October 10, 2008 to provide Food Services at CenterPlace. Eight proposals were received. An interview short list was created after the proposals were evaluated and four finalists participated in an interview and taste testing process. As a result of the interview and taste testing process, staff identified Beacon Hill as the most qualified and experienced food service provider. Contract Highlights Include: 1. One year non-exclusive contract with up to five one-year renewals 2. Comrnissions of 10% to 15% paid on food and beverages served 3 Third Party caterers allowed 4. Additional Marketing and Advertising 5. Provides for new food and beverage opportunities 6. Improved customer service and convenience OPTIONS: Authorize approval of CenterPlace Food Services Contract. Recommend changes to proposed contract. RECOMMENDED ACTION OR MOTION: Approve the CenterPlace Food Services Contract with Beacon Hill Events and authorize the City Manager or designee to approve the annual renewals. BUDGET/FINANCIAL IMPACTS: None. Contract will provide additional revenue to City. STAFF CONTACT: Michael D. Stone, Director of Parks and Recreation ATTACHMENTS: Draft Contract and Exhibits J AGREEMENT FOR CENTERPLACE FOOD SERVICES Grace Catering, LLC, dba Beacon Hill Events THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the Staie of Washington, hereinafter "City" and Grace Catering, LLC, dba Beacon Hill Events, hereinafter "Contractor," sometimes jointly referred to as "parties." IN CONSIDER.ATION of the terms and conditions contained hereit~ e parties agree as follows: 1. Grant of Catering/Conressions Privile *e. ts Contractor non-exclusive authority for the sale of food and beverages, including alcoholi rages, ' CenterPlace as set forth generally in the Request for Proposals, attached as Exhibit 1 and incorporated bN, reference, and more specifically as set forth immediately below. Events not using Contractor for food an 'r;beverage service shall ~ he referred to as Third Party events and are limited to tlle following conditions, rules arid fe~' lations. If a term in the Request for Proposals is inconsistent with ttie terms of this agreement, the ter►n tained in this abreement shall control. the date of this Azreement. Agreements entered into b} A. Eveots booked rV tli- customer to use any caterer on the approved vendor CenterPlace prior to the date of this agreem ~n~~eil list for CenterPlace. Caterers chosen by theNY"~tsomerS will,be allowed to provide food and beverage service. , B. Events booked after tli~ ~c~a4c of thi_< A,ere_t:mcnt. Events booked after the date of ihis agrcement in which the customer wishes to use~~ ' cl Partz <<iter~r-*Who complies with the CenterPlace policies in effect for third part}, caterers at the tim C. Special Events.. For up to five Sp~:Jal Events in CenterPlace during each calendar year, subject to the discretion of the llirectar, the Cih rCsUves the right to permit an event presenter or its designee to sel krg,.i veaway food and beverages in aonnection with the Special Event presented. D. Tliu-d Partv Evippts. For all Third Party catered Events, an event presenter or its desigiiee may be allowecii~provide faad anii beverages. An Event presenter will not be allowed to use Contra 's equiprnent. Further, Contractor will not receive any revenue or commission for the City or an event pr esUM. %vho is given t1le ri;rht to sell and/or give away food and beverages in CenterPlace, nor will Contractor ,~ait` commissi" I the City for sales made by an event presenter or its designee. ,-ltiniination. The Parks and Recreation Director (Director) or designee sball administer and be the primary.,:contact for Contractor. F. Representations. The City has relied upon the qualifications of the Contractor in entering into this agreement. By execution of this agreement, Contractor represents it possesses the ability, skill and resources necessary to perform the work and is familiar with all current laws, rules and regutations which reasonably relate to the services contracted for. No substitutions of agreed upon personnel shall be made without the written consent of the City. Contractor shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Contractor shall correct such deficiencies without additional compensation except to the extent such action is directly Agreement for CenterPlace Food Services - Beacon Hill Events - Page 1 of 6 . attributable to deficiencies in City furnished information. G. Modifications. The City may modify this agreement whenever necessary or advisable. The Contractor will accept modifications when ordered in writing by the Director or designee. Compensation for such modifications or changes shall be as mutually agreed between the parties. 2. Term of Contract. This agreement shall be in full force and effect upon execution and shall remain in effect until December 31, 2009. There are up to five additional u►ie }`ear renewal options, which may be exercised at the sole discretion of the City. The Cifiy shall notify ~;ontr~zictor by November l of each year whether the following option year will be exercised. Either party may terminate this agreement b_y th' s w -notice to the other party. In the event of such terrnination, the City shall pay the Contractor or all wo ~ previously authorized and satisfactorily performed prior to the termination date. . Contraetor shall fulfill all contracts with third parties booked at lace prior to termination as called for in this paragraph. 3. Event PricinE/Compens:► t iu n. l A. Event Pricing. Lvent pricinc-, bN the Contractor shall be as set forth in the Event Pricing, which is attached as Exhibit 2 anci inco oriifOd herein by reference. B. Coc~pensation. Payme thc C;onfra be as set forth in the Compensation Terms, which is attached as Exhibit 3 and incorp ted herein by re nce. 4. Facilities aScess and usc. Access e to the facilities shall be as set forth in Exhibit 4, which is attached and incorporated herein by reference. 5.,, ,avinent. The Ciiy sllall be paid as set fortti in Exhibit 3. ti. Notice. Notic'c shatl be given in writing as follows: , . ► _ T(Q THF. CITY: TO THE CONTR.ACTOR: Namc7: Chri~t ine Bai»hCicicie, City Clerk Name: Grace Catering LL,C, dba Beacon Hill Events Phone NUmt-~er: (50~))921-1000 Phone Number: (509) 482-3556 Address: l`~ 707 Eatit.Srrague Ave, Suite 106 Address: 4848 East Wellesley Spokane ValicN.-, lt`:~ ~99206 Spokane, WA 99217 7. Applicable Laws and Standarcls. The parties, in the performance of'this z,,recmcrit. agree to comply with all applicable Tederal. Statc:, local laws, ordin3nces, and regulations. 8. Relationship of the Parties. It iS understood, agreed and declareci tliat the Contractor sllall be an independent Contractor and not the agent or employee of the City, that the City is interested in only the results to be achieved, and that the right to control the particular manner, method and means in which the services are performed is solely within the discretion of the Contractor. Any and all employees who provide services to the City under this agreement shall be deemed employees solelN, of the Contractor. The Contractor Agreement for CentcrPlace Food Services - Beacon I-fill Events - PFUe 2 ol 6 shall be solely responsible for the conduct and actions of all its employees under this agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other celated documents prepared by the Contractor under this agreement are and shall be the property of the City, and may be subject to disclosure pursuant to RCW 42.56 or other appiicable public record laws. 10. Records. The City or State Auditor or any of their representaiives shall have full access to and the right to examine during normal business hours all of the Contractor's rc;cords with respect to all rtiatters covered in this contract. Such representatives shall be permitted to audit, examine and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls and record of riiatters covered by this contract for a period of three years from the date final payment is made hereunder. 11. lnsurance. The Contractor shall procur~ and aintain for the duration of the agreement, insurance against claims for injuries to persons or dam~i~,~e to property which may arise from or in connection with the performance of the work hereunder by the Gontrai. tor, its age epresentatives, or employees. riuic-L;c3 hy tlie agreement shall not be construed to No Limitation. Gontractor's maintenance of insurance a; re.. limit the liability of the Contractor to the coverage provided b}, sucii insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scoae of Imurance. Contracto obtain insurance of the types described below: c~hile Linbility insurance covering all owned, non-owned, hired and , A05,vehic efi.('~~verage shall be written on Insurance Services Office (ISO) form C;A 0 0 1 or ~l'.sub,titute form providing equivalent liability coverage. If necessary, , the iiolicy shall bc endorsed to provide contractual liability coverage. 2. ~vnn?t.rcial G: rr~ r~nl l.i~~biliry insurance shall be written on ISO occurrence farm 0i; 00 t►1 and tihall cover liability arising &om premises, operations, indepeilde,it coiitractors and personal injury and advertising injury. The City shall be named as an i►i~ureci under the Contractor's Commercial General Liability insurance policy with respk:%t to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance. Contractor shall maintain the following insurance lunits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than Agrcement for CenterPlace Food Sen-ices - Beacon Hill Events - Page 3 of 6 $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions. The insuraace policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be:primary insurance as respect the City. Any insurance, self-insurance, or insuran;:e pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2. Cancellation of Contractor's insuranc.- s e governed by either: a. the policy shall be endorsed toitate that co hall not be cancelled by either party, except after ttiirty days prior writt 'ce by certified mail, return receipt requested, has been given to the Ci , b. the Contractor shall provide at least 30 days prior n ootice by certified mail, return receipt requested of a cancellation. ~ D. Acceptabilitv of lt )surers:- lnsurance is to be placed with insurers with a current A.M. Best rating of not less tha►i j1:~'II. E. E~~idence of Covera<Q. ~ r1s e~~i~ ~nce fc>f~.tl~c insurance coverages required by this ~ contract, the Contractor shall fu'rn ~l~:ce~t,3hl~ insur~ e certifcates to the City at the time the Contractor returns the signe cl ~C.o I1tT1Ct: I IlC Ce('IltiAte shall specify all ofthe parties who are additional insureds, and will in~ 1tide ap plicable policy endorsements, and the deduction or retention level. Insuring companiea or eitit ities are subject to City acceptance. If requested, complete copies of insurance polici~, s,haLl be provided to the City. The Contractor shall be financially responsihlc for all pert inerit;;deductibles, self-insured retentions, andlor self- insurance. =h• Indemnitiration And Ho d Harmless. The Contractor shall defend, indemnify and hold the City, i~~ olfflicers, officials, chi~j~vces and volunteers harmless from any and aU claims, injuries, damages, losses 0'r stiit's i►icluding attorney:°fces, arising out of or in connection with the performance of this agreement, except ior- injuries and damages - sed by the sole negligence of the City. ~ Shoutd a co~ur< <►f conipcte . nt jurisdiction determine that ttiis agreement is subject to RCW 4.24.115, then, in the event of'liabilztti f or cImnages arising out of bodily injury to persons or damages to property caused by or resulting from ti i c L.onc~u r~rerit negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Conrractor's liability hereunder shall be only to the extent ofthe Contractor's negtigence. It is furiher specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solefy for tlie purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of ttiis section shall survive the expiration or termination of the agreement. 13. Waiver. No officer, employee, agent or other individual acting on behalf of either party has the power, right or authority to waive any of the conditions or provisions of this agreemeat. No waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded Agreement for CenterPlact Food Services - Beacon Hill Evznts - Page 4 of 6 , in this agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy provided herein or by law. Faiture ofeither party to enforce at any time any ofthe provisions ofthis agreement or to require at any time performance by the other party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this agreement or any part thereof. 14. Assignment aad Delegation. Neither party shall assign, transfer or delegate any or all ofthe responsibilities of this agreement or the benefits received hereunder without firs obtaining the written consent of the other party. f J.~.. 15. Subcontracts. Except as otherwise provided here' 47ihe Contractor shall not enter into subcontracts for any of the work contemplated under this agreement o"6l ob ining prior written approval of the City. V. 16. Confidentiality. Contractor may, from time to time, receive info ati,Qn hich is deemed by the City to be confidential. Contractor shall not disclose such information without th~'express written consent of the City or upon order of a Court of competent jurisdiction. 17. Jurisdiciion and Venue. This agreement is entered into in Spokane County, Washingtoil. Venue shall be in Spokane County, Staie o hingto~. 18. Cost and Attornev's F e t a Iax~-suit is brouglit «~ith respect to this agreement, the prevailing party shall be awarded its costs attornev'; tcL!; in the amount to be determined bythe Court as reasonable. Unless provided othenvise by ~,tatutz. Gontractor's attorney fees payable by the City shall not exceed the total sum amount paid under this z~~~r~ ~tiien~4',^ 19. Entire Agreement. This written .tgxe~:tllent constitutes the entire and complete agreement . behveen the parties and supercedes any prior oral or ~~tien:iereements. This agreement may not be changed, modified or altered except in NN-riting signed by thc parttes hereto. V' 20. Anti-kickback. Na officer or employee of the City, having the power or duty to perform an I official act or action related to this agreement shall have or acquire any interest in this agreement, or have solicited, accepted or granted apresetii or future gift, favor, service or other diing of value from any person with an interest in this agreement. ? 1. Business Registration. Prior to commencement of work under this agreement, Contractor shall register with ttle City as a business. 22. SeverqbjJ#v. If any section, sentence, clause or phrase of this agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause or phrase of this agreement. 23. Exhibits. Exhibits attached and incorporated into this ageement are: 1. Request for Proposals to Provide Food Services for CenterPlace, w7th Addendums ] and 2; 2. Event Pricing; 3. Compensation Terms; 4. Facilities Access and Use; ~ 5. Insurance certificates. Agrccment for CenterPtace Food Services - Beacon Hill Events - Page 5 of 6 IN WITNESS WHEREOF, the parties have executed this agreement this day of , 2009. CITY OF SPOKANE VALLEY: Contractor: David Mercier, City Manager Owner Tax ID No. ATTEST: APPROVED AS TO FORM: Christine Bainbridge, City Clerk ce of the City Attorney 1.. , ~ •it~G..,'.... ..j -==1- _ S ~ u . r ~ .~t. 9?21 h:... +t}~~ i. • Agreement for CenterPlace Food Servires - Beacon Hill Events - Page 6 of 6 - 1 EXHIBIT 2 - EVENT PRICING At the beginning of each contract year Beacon Hill Events shall submit to the City, for approval by the D'uector, the menus and prices which will be utilized by Beacon Hill Events for that year. This submittal is not intended to be a complete list of the menu and beverage items which will be served by Beacon Hill Events. The parties agree that Beacon Hill Events may create additional menu items to be added from time to time by Beacon Hill Events in response to customer demand. Beacon Hill shall exercise its best efforts to maintain a pricing practice consistent «rith the pricing set forth at the commencement of the agreement. Beacon Hill Events shall maintain records supporting the prices charged for new menu and beverage items. The D'uector reserves the exclusive right to review and approve the cost of providing services under this agreement, which specifically ir' icludes the prices cbarged for food, beverages, concessions and catering. Beacoti } Iill ~~vents, pursuant to its reasonable business judgment and in consideration of ;px6N':i111ng market conditions in similar faeilities located in the Spokane region, ="cauest that the Director approve food, beverage, concession and catering price c s "vi approval by the Director subject to his reasonable discretion. To support a requested price change, ~3eacun Hill E~~e • all provide the Director vNrith a written request, identifying the current and propose ' es, a survey of the prices charged in similar types of facilities Nvithin compara arkets, and such other information deemed relevant bv the Director. linless agree otherwise, pcice changes shall be effective thi '(3~) days,following approval b}r the Director. - - a- ~ EXHTBIT 3 - COMPENSATION TERMS Beacon Hill Events agrees to pay the City as a commission the percentage of monthly Adjusted Gross Receipts. Food at 15% for the Great Room, Small Dining Room, Fireside Lounge and 10% for all conference rooms. Alcohol at 15% for thc Gr-eat Room, Small Dining Room, Fireside Lounge and all conference rooms. Both parties have the right to annually review and confirm corllmissions f-()r the remaining years of the Agreement. Subjeet to the approval of the D'uector, in the event con 11111 Events pro`~idcs catering services other than for CenterPlace and utilizes ises or any equipment therein, Beacon Hill Events shall pay to the City five rcent of Adjusted Gross Receipts. 7.2 Date. The percentage of each month's A-djusted Gross ts shall bc e 10`' da\- computed and payment of the appropriate percentage sum shall be made b of each month based upon the preeeding month's Adjtisted C'Tmss RecelPts. Pa~'[71t I~t shall be made to the City by delivery f a check to the Director. 7.3 Accounting Records. ill Events shall inaintain accuunting records in accordance with generally epte Ltnting principles and shall report gross revenues and Adjusted Gross Rec ' ts e(~.;ity'~ Reporting of Beacon Hill Events business activity in CenterPlace sh 'be monthl~~ and shall separately set forth each activity. 7.4 Adiusted ss Receipts. A, sted Gross Receipts for purposes of establishin amount upon tvhich the City is paid a fee is the total gross revenue received ea -l l Events pursuant to this Agreement, excluding any applicable sales • paid; standa pitality service charges and any service charges or premiums ch e onnection w e use of credit or debit cards. Beac I i 11 Even all, within ninety (90) days of the close of each calendar year, submit to ual statements of Adjusted Gross Receipts and the rents payable thereon, \'Vlvc atement shall be accompanied by an opinion of a certified or licensed public acco', ant. I EXHIBI'I' 4- FACILITY ACCESS AND USE A. Beacon Hill Events is given non-exclusive permission to use and enter designated areas of CenterPlace for the operation of catering and concession services as defined in this agreement. The Gity shall permit Beacon Hill Events to occupy the food service area for the purposes set forth in this agreement. The food service area shall mean those areas in CenterPlace which are designated or otherwise authorized by the Director to be used for the operation of food services, which include, but are not limited to, the kitchen, banquet areas, classrooms, Fireside Lounge or o small meeting rooms where food and beverages may be consumed. B. The City shall have the right to make ins i the food service area to ensure compliance with this agreement. Further, the ty res the right of ingress and egress through the food service area for the purpose f opera ; maintaining and inspecting CenterPlace. Beacon Hill Events shall return the facilities to a clean and sanitary condition at the end of each event. YI" C. In the event of third party damage or vandalism not the result of the negligence of Beacon Hill Events, the C'ity will bear the cost of repair to CenterPlace and equipment, and Beacon Hill Events hcar its costs of repair to its facilities and equipment including fixtures and furni' "inv installed by Beacon Hill Events pursuant to this agreement. D. Within ninety (90) days fro e date agreement is in effect, Beacon Hill Events shall provide to the City an in tory of all furnishings, fixtures, or other items of personal property used b}f Beacon Hi •ents in providing food services which are provided by the City. This repart sh further identify where the equipment, furnishing, ptller it.ems are located, any damaged or defective items, as well as any damages e l&ts noted in areas occupied and used by Beacon Hill Events. Equipment, fumis gs, or tixtur~:ti. ~ other items in areas used thereafter by }3eacon Hill Events and not iden ied in the abo ,-~reliort shall be conclusively presumed to have been damaged by Beacon`I1111 Events, iilcl i3eacon Hill Events shall promptly report and replace or repair said clarnca -►ed item o,i-..arca at its sole expense. Beacon Hill Events and the City are responsible ior 't ainte ~ice of their own equipmeat. E. Cente ace staff v%rill set up, arrange and cover with tablecloth the tables and chairs for banquet food services. The tables, chairs and related food service equipment or materials shall be clean, in good working order and quality. Should Beacon Hill Events be required to provide persons to assist in setting up, taking down, dishes, etc. the City agrees to pay the reasonable cost for such persons as mutually agreed. F. Beacon Hill Events shall, as may be requested by the City, open concession stands during events, provided CenterPlace shall not be requested to open a concession stand more than two (2) hours in advance of any event. . G. Beacon Hill Events shall provide an outside phone line a.nd maintain it throughout the duration of this agreement for CenterPlace catering inquires. H. Beacon Hill Events shall provide uniforms to be approved by the Director and shall require its employees to wear such uniforms at all events at CenterPlace. I. Beacon Hill Events shall respond to any CenterPlace caterer or event referral «-ithin 24 hours or the next business day. J. The City shall have access on a quarterly basis review any customer satisfactian surveys conducted by Beacon Hill Events. K. Beacon Hill Events shall maintain ou g omer service while on the Premises with staff, customers and third party catere L. Beacon Hill Events shall have access and use of Room or their office ' and dry storage needs as well as use of one refrigerator anti freezer. M. Beacon Hill Events and the City shall develoP a commtinication and meeting schedule that is mutually a eable. N. Keys for access to Cente ' 1 be issued to I3eacon 11111 I:vCI11S h}- the Director as necessary to allow for efficie eve tion. :i `vt. CIiY OF SPOKAh1E'V'ALLEY 1~eques# for Council Ac#ion IwAAeeting aate. ,January 27, 2009 City Manager Sign-of#: Item: Check aIl that apply: consent El ald tausiness [0 new business ❑ public hearing 0 information ❑admin. report El pending legislation AGENDA 1TEM Tt'TLE: Street and Stotmwater Maintenance Con#ract Renewa1 GO1+1"ERN1NCti LEGISLATION. PRE111CJUS COUNCIL ACTION TAKEN: Street and Stonmwater Maintenance Gontract Approval on April 24, 2007, Contract RenewTa1 on February 6, 2008 ' BACKGRC]UNL3; The City conducted a RFP pracess in March 2007. In April 2047 the Counci1 awarded the contract to Pve Asphalt Paving by #he following rnotion: 4. Motion ConsiderariQu. Conh°act Auvroval for Street aud St4riuwatei- ~~~~~~n;ance a~id Rpair - Neil Kersten. I~ tvus moiled by Courr~~lmeraaber Mursan crr~~ secorrded rv avvrrrd the contr•act to Poe A.rphaIt Pcrvfng in an anioijnt noi to ex,~~~d Sl,175,119, and authnrke the City Mrrna,ger or desrgnee to sigia the contrcrct ctndfuture sm,en-yeur renewnble vptions as provided iri the RFP dacixments. Fublirc Works Director Kersten explaiued th,at there tave been no cbarYgess siz~e Us was last d.iscussed before Couacil. Deputy Mayor ~aylar invited ptiblic cornments; no corament~ ~ei-c offered. Yc~~e bv Acclamar~on: In ,~~"c~vorc: UrTani,maur., C]pposed; NOne. Abstentions.- NQrae. Maticxn rarried. Th~ contract was fvr one year with seven one-year renewal vptions which rnay be exercised by the Gity. Poe Asphalt Paving provided an excellen# kerrel of servicg during 2007 and 2008. Poe Asphait has requested increases to their uni°t bid prices as outlined in t#~e unit price comparisorr spreadsheet. With the exception of aspha1t, Poe is requesting an average unit price increase in contract cost af 3.37%. The curren# CPI-lJ is 4.9% far the [ast 12 rrronths. Flot Mixed Asphait {HMA} has been extremely volatile this Iast summer, Bid prices vn our prajects have been as follows: ~ Prajecct I Bid Date ~ HMA Price ~ Appleway P,ve. Recanstructior~ 912812007 $57.19 Broadway Rehab, 1-90 to Park 8J'2212008 $83.00 Pines-Nlansfield 611912008 S81.80 Sprague1E~owdish Intersection 8/2212008 $93.00 P"oeAs price far 2008 was $44.00. In 2009 they are guaran#eeing a maximurn cost af $59.00 and have agreed to lawer the price if the actua1 pHce of liquid asphalt results in a 1ower production cast to Pae (see aftached letter fram Poe). lrecommend that vue approve the unat price increases an+d approve the base contract to Poe Asphalt paving in the amount of $1,175,119. OPfilONS: Renew the contract, not renew the contract or provide further direction. RECOMMEIVDED ,ACTION +DR MC3TlON: Move tv apprave the renewal contract to'Poe Asphalt Paving lnc. in #he amount of $1,1 75, 119_ BUDGETlFINANCfAL IMRACTS: The contract will be funded by the current 2009 approved budget, STAFF CONTACT: Neil Kersten ATTACHMENTS: 2009 draft cvntact renewal lettec`, 200812009 Unit Price Comparison Spreadsheet ~ . LABOR 2008 Costs 2009 Pro osed Costs % Increase Description Houri Cost OT Cost Houri Cost OT Cost Superintendent $ 53.00 $ 66.00 = 65.00 $ 68.75 3.77% veman $ 38.80 $ 52.00 ; 40.50 $ 54.10 4.38% ~ rator = 37.80 i 51.00 $ 39.50 $ 53.10 4.50°~ r $ 37.80 $ 51.00 $ 39.50 $ 53.10 4.50% am Leborer $ 35.00 $ 47•00 $ 36.50 $ 49.00 4.29% !sta EQUIPMENT . . Descri tion Houri Cost Hourt Cost 38 KW Tractor $ 58.00 $ 60.00 3.45°r6 22 KW End Dum $ 58.00 $ 60.00 3.45% 29 KYV End Dum $ 58.00 $ 60.00 3.45% 140 DW End Dum $ 58.00 $ 60.00 3.45°/a 56 Pete End Dum $ 58.00 $ 60.00 3.45°Yo 60 KW End Oum $ 68.00 $ 60.00 3.45% 23 Pete Su r Dum $ 78.00 $ 80.50 3.2196 24 Pete Su er Dum $ 78.00 $ 80.50 3.21 % 25 Pete Su r Dum $ 78.00 $ 80,50 3.21 % 27 Pete Su er Dum $ 78.00 $ 80.50 3.21% 28 Pete Su er Dum $ 78.00 $ 80.50 3.21% 257 Water Truck $ 43.00 $ 44.50 3.49% 259 Water Truck $ 58.00 $ 60.00 3.45% 205 Ford Tack Truck $ 43.00 $ 44.50 3.49% 273 Fard Service Truck $ 38.00 $ 39.00 2.639/0 230 Ford F250 $ 15.45 $ 16.00 3.56% 300 Ford F150 $ 15.45 $ 16.00 3.56% 202 Ford F450 $ 25.75 $ 26.75 3.88% 208 Ford F450 $ 25.76 $ 26.75 3.88% 17 Fotd F550 $ 25.75 $ 26.75 3.88% . 5 Trallkln Lowbed $ 36.00 $ 37.00 2.78% 102 4 axle u $ 20.50 $ 21.00 2.44% 103 4 ax(e u $ 20.50 $ 21.00 2.44% 167 4 axle u $ 20.50 $ 21.00 2.44% 188 4 axle u $ 20.50 $ 21.00 2.44% 197 Bell Dum Trai{er $ 20.50 $ 21.00 2.44% 144 3 exie tilt trailer $ 25.76 $ 26.25 1.94% 131 Treiimax Trafler $ 15.45 $ 15.75 1.94% 7o 132 Trailmax Traiier $ 15.45 $ 15.75 1.94W 149 Trailmax Trailer ; 15.45 $ 15.75 1.94% 461 Cat Grade Roller $ 53.00 $ 54.50 2.83% 406 DD 34 Roller S 43.00 $ 44.25 2.91 % 411 D na ac 102 Roller $ 43.00 $ 44.25 2.91°Yo 418 DD70 Ro11er $ 68.00 $ 65.00 12.07% 416 DD110 Roiler $ 73.00 $ 79.00 8.22% 505 Boma $ 78.00 $ 85.00 8.97% 524 Blawknox 5510 $ 153•40 $ 175.00 14.38% 722 John Deere 210 $ 48.00 $ 60.00 4.17°Yo 718 Huber 750 $ 46.00 $ 55.00 14.689~0 711 Cat 160 $ 83.00 $ 85.50 3.0196 828 Broce Broam $ 53.00 $ 55.00 3.77% 926 tgck Tralter $ 15.45 $ 18.00 3.5696 421 Plate Weckers ; 5.15 $ 6.30 2.91 % 846 Muiti saw a 26.75 $ 26.25 1.94% 3.37 Averape B MATERIALS Dascri tion HMA $ 44.00. $ 59.00 34.09% CSBS ; _ 6.15 $ 6,30 2.44% S#c,noF,mane le a y 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org ~ Februai}• XX, 2049 Poe Asphalt Paving, Inc. 2732 N Beck Road Post Falls, ID 83854 I Re: Implementation of 2009 option year, Contract Nn. 09-003, for Agreemenl for Street and Stor»twater Maintenance and Repair Services, No. 07-008, executed March 13, 2007 I Dear Mr. Griffith: The City executed a contract for provision of Street and Stormwater Maintenance and Repair Services on May 11, 2007. The Request for Proposal states that it was for one year, with 7 optional one yeaz terms possible if the parties mutually agree to exercise the options each year. The City would like to exercise the 2009 option year of the Agreement. The Compensation as outline in Exhibit B, 2009 Cost Proposal, includes the increases you requested and shall not exceed $1,175,119. If you are in agreement with exercising the 2009 option year, please sign and return this letter by February XX, 2009. This is the third of seven possible option years that can be exercised, and runs through December 31, 2009. Exhibit "A" - 2008 Agreement for Gonstruction Services No. 08-00l Exhibit "B" - 2009 Cost Proposal All of the other contract provisions contained in the original agreement are in place and will remain unchanged in exercising this option year. Please sign below to acknowledge the receipt and concurrence to perform the 2009 option year. Please return two (2) copies to the City for execution. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY Poe Asphalt Paving, Inc. Name and title Name and title Date signed Date signed CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 27, 2009 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business 9 new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion consideration - termination notice for District Court contract GOVERNING LEGISLATION: RCW 39.34.180; RCW 3.50.810; and RCW 35.20.010 PREVIOUS COUNCIL ACTION TAKEN: Approval of Interlocal Agreement for Costs Incident to - Adjudication of Misdemeanor and Gross Misdemeanor Offenses in the City of Spokane Valley; - information only item January 6, 2009; study session discussion January 13, 2009; and study session discussion January 20, 2009. BACKGROUND: The City entered into an interlocal agreement with Spokane County and the District Court for Spokane County to adjudicate its infractions, misdemeanor and gross misdemeanor offenses, effective March 27, 2006. The contract was for one year, but automatically renews unless terminated by one of the parties. On December 30, 2008, the City Council instructed staff to undertake an alternatives analysis for all of the contracts for services provided by Spokane County for contingency planning purposes. OPTIONS: The City has at least three identifiable options at this time for the provision of District Court services. (1) The City could choose to maintain its current contract with Spokane County and the District Court. If this were the choice, no action would be required. (2) The City could contract with another governmental entity that had the ability to provide these services. It would appear that the City of Spokane would be the only other potential provider due to our volume. The City of Spokane recently announced they are going to start their own separate municipal court beginning January 1, 2009. Staff anticipates the City would be able to contract with Spokane for these services under a similar contractual relationship and under similar terrns as it currently has with Spokane County. If the City were to consider having a contract with Spokane, the Council would need to give the County and District Court appropriate notice of termination of the existing contract. The current contract is done pursuant to RCW 39.34.180, which allows a jurisdiction to contract for any service it is statutorily allowed to provide itself. RCW 39.34.180(4) . states that "a city or cot)nty that wishes to terminate an agreement for the provision of court services must provide written notice of the intent to terminate the agreement in accordance with RCW 3.50.810 and 35.20.010." RCW 3.50.810 states as follows: (1) Any city having entered into an agreement for court services with the county must provide written notice of the intent to terminate the agreement to the county legislative authority not less than one year prior to February 1 st of the year in which all district court judges are subject to election. (2) Any city that terminates an agreement for court services to be provided by a district court may terminate the agreement only at the end of a four-year district court judicial term. (3) A county that wishes to terminate an agreement with a city for the provision of court services must provide written notice of the intent to terminate the agreement to the city legislative authority not less than one year prior to the expiration of the agreement. RCW 35.20.010 states, in pertinent part, as follows: (3) A city that has entered into an agreement for court services with the county must provide written notice of the intent to terminate the agreement to the county legislative authority not less than one year prior to February 1 st of the year in which all district court judges are subject to election. A city that terminates an agreement for court services to be provided by a district court may terminate the agreement only at the end of a four-year district court judicial term. (4) A county that wishes to terminate an agreement with a city for the provision - of court services must provide written notice of the intent to terminate the agreement to the city legislative authority not less than one year prior to the expiration of the agreement. If the City were to choose this option, likely the earliest it could,utilize the new provider would be January 1, 2011 because the four-year judicial term ends December 31, 2010. The notice of termination most likely would need to be qiven prior to February 1, 2009 as required by these statutes. The current contract with Spokane County states in Section 4 that either party may terminate the agreement on at least 180 days written notice. This appears to be contrary to state law, and staff recommends counting on having to comply with the statutory notice requirements, rather than the shorter contractual notice period. If the City chooses to not give notice of termination prior to February 1, 2009, the City would be unable to terminate its contractual relationship with Spokane County and District Court until at least December 31, 2014 because of the timing of the judicial terms. If fhe City were to consider giving notice of terminafion, the Council may want to give thought to also requesting the ability to revoke the termination up to December 31, 2009. That way, it would give the City additional time to fully analyze the available alternatives that is not currently available given the February 1, 2009 deadline for notice of termination. It is also important to note that the CountV has a much shorter termination period under these statutes, one year from the end of the contract. Since the contract is . renewed each year unless terminated, it is an annual contract. In essence, the County could give notice on December 31, 2008, and the City would have to contract with Spokane or form its own court by January 1, 2010. If the City were to choose this option of contracting with Spokane, between now and January 1, 2011, the City would need to adopt one or more ordinances establishing its own court under RCW 3.50. This would establish jurisdiction in the City to adjudicate the cases, and the City could then contract with Spokane to provide the actual service. Please note that this process likely requires that the Legislature amend several state law provisions (primarily RCW 3.50.050 relating to requirement for election in city limit if serving city) before we could pursue this model. Spokane will be actively pursuing these changes for their own benefit as it relates to their ability to contract with other jurisdictions as well. They have asked for our support of their proposed legislative amendment. (3) The City could form its own municipal court under RCW 3.50. As in option two, above, we would have to give Spokane County and the District Court notice prior to February 1, 2009 to be able to start our court on January 1, 2011 at the earliest. I n the interim, we would need to adopt appropriate ordinances establishing the authority and jurisdiction of the court. This would be the same process as under option two, above, but instead of contracting for the services, we would have City employees providing them. This memorandum is not intended to outline what type of staff requirements would be likely in order to form our own court, and is instead only to provide information on the options and notice requirements associated with those options. Upon request of Council, staff contacted Spokane County and Spokane County District Court to ask whether both jurisdictions, which are signatories to the interlocal agreement, would agree that in the event the City gives notice of termination, we -would be allowed to withdraw that notice without objection. AN three parties determined that allowing the City to withdraw any notice of revocation prior to December 1, 2009 would . - be reasonable under the circumstances. The Board of Commissioners voted - - - affirmatively on January 20, 2009 to allow a withdrawal of termination through December 1, 2009. Staff was informed by Presiding Judge Vance Peterson on January 21, 2009, that the District Court judges met and voted to allow the City the same time frame as Spokane County for withdrawal. . . 3 RECOMMENDED ACTION OR MOTION: I move that we authorize the City Manager or designee to give Spokane County and Spokane County District Court notice of termination of the "Interlocal Agreement for Costs Incident to Adjudication of Misdemeanor and Gross Misdemeanor Offenses in the City of Spokane Valley," pursuant to RCW 3.50.810 and RCW 35.20.010, and in accordance with the agreement of the parties that such notice of termination may be revoked by the City prior to December 1, 2009. BUDGET/FINANCIAL IMPACTS: Unknown at this time. Staff will undertake an alternatives analysis to determine financial, as well as potential service level, impacts. STAFF CONTACT: Cary Driskell, Deputy City Attorney ATTACHMENTS: CITY OF SPOKANE VALLF 1 Rcqucwt fo1- Cotancil Actic~n itilceli[l, C).~tt~: J.iiiii:►r-N 27, 2[1li~~ C~it~ ~'11~~[~a~c~~ ;';i~~i-r~ft~: Item: C6eck all that appty: ❑ consent ❑ old business ❑ new business U public liearini-I ❑ information 0 admin. report ❑ pending legislation AGENDA ITEM TITLE: Street Vacation Request STV-04-08: Reqaest to vacate a 30 feet wide z 607 feet long portion of Tsc6iriey Road located south of t6e intersection of Eaclid Avenae and 30 feet wide z 440 feet long portion of and Tsc6irley Road nort6 of the Union Pacific Railroad right-of-way. PREYIOUS ACTION TAKEN: City Council adopted Resolution No. 08-021 on December 9,2008 setting the date for a public hearing. The Planning Commission voted 6-0 to approve the attached findings and recommend conditional approval of the vacaaon. - . S _ j_ ~ ~ • ~ 'f~1 j iiy "T'=- +'r r • !I . ~ ' ~t ~ ( t. ~r ~~~t~~ ~ ~ ~ ~ r s ___r_ _ ~ - _ _ i - - ~ ' •7 t •~4- ~7~~ "d , . , 'a r~ • - r. -t1. Al : . _ . , . • : - R. Y • • `i ~ ~ . ~ ~ ' ~ ~ ` ~ . ~ ' iti } I ~ a .-r- ~ , . 1 I ^ ~ ~ •J • J ~ Areas to be vacateO . 4 es` ~ . o , r c , «,'e'f. - ` ~ ~ ~ ' ~ ! . . ~ ~ _ ~~.1►~ . ✓ ' ._.i.w ~~tA:s: ~~`~~1~-~. . - .s_- - - - - ` - - - - - - BACKGROUND: On October 17, 2008, Steve Stehofer, Foor Corners Capital, LLC and Owen Robinson, on behalf of Lumber Yard Suppiy Company applied for a street vacation. The applicstion reqoests t6e vacation of a 30 feet wide 1607 feet long portion of Tschirley Road south of Euclid Avenue and a 30 feet wide z 440 feet long portion of Ts6irley Road north of the Unioa Pacific Railroad right-of-way. Cucrently the street abuts 4 parcels. T6e portion running sout6 of Euclid Avenue is paved. Please reference map above. RECOMMENDED ACTION OR MOTION: Council coasensus to proceed with t6e atreet vacation ordinance at the February 10 council meeting. STAFF CONTACT: Micki Harnois, Associate Planner ATTACHMENTS: Exhibit 1: Planning Division Staff Report Exhibit 2: vicinity Map n~ I i1HAlUKS~K(V Deparfineat of Community Development • Plann• ~ng Dinsron Staff Report and Recommendation to the Planning Commissioii Project Description. Street Vacation Request to vacate a 30 feet wide x 607 feet ~ ong portion of Tschirley Road located south of Euc- Avenue id and a 30 feet wide x 440 feet long portion of Tschirley Road north of the Union Pacific Rai--road right-of- way. Janriarv 2 i, 2009 Stalf Reporl rmd Recnmmenrlatinns to tlte Cihi C'ouncil Jvr S7`Y=04-118 ~n Department of Community Development ~ ~ , .jva l~~ Planning Division Existing Conditions ~t; ~ 7 .~f f • ..w , ' + r, ~ . . ~ - - - - Mm- - - , , ~ ~ ~ _ ~ t . ' t , y;~ n r►, `l: I f ~ ~ ..'r ~y . ~ r;~r , ~ ~r~ - ~ ~ . ~ , r~ , `~r,._, ~~C . ~ . .n MY ~..~„-,-~--~.~.~r• .«...w~ ^ . ~ ~r. ~.Aa. . . : . i~~, , a* d'../.r „a# . ~,~!R...,~r.~ ~._r ' ' y~'+ . ~ , a~r`F~~ <r ~ Hr .b'+`L r)~t'~ » i • ~k~~l.~ I . ~ {`f r4• . , . I~ M~ ' + I , • 1 . ~ ? . J~r~ ~ ~ } . 1 ~ ,~r ♦ w r . y~ ' ~ `r~r i'J ~ t' y P1~1 ' 4, ~ ~ 3 L Vr'r zy~~+.,~ ~ ,L N _ T'A.r ~ r~, . ~ ,a-x , u+,±~p..~.~.i!~'~` , _ ~ r~~ ~ ~i!";~:t ~i',,,~,~~~'l~ f - Y~t~ ,I d~ i 1'"'syar ~ - ✓r ♦1~ ~ F+ r 'i ~F .+r ~ ~ ~I ~ ` , q# ryao:... . ~j~ !ti! i 4 .r~' ~'.~`•'r r 'F"' ~~~d~'~,~ 1kYJ•~ . r, . ~ ,~1 t r.. .Et ♦ - ~.~~~.'i- ~ R?, I . . ~ ~ - • ~1 "Wd~_ _ . Areas to be Vacated .9 ~,1.A ' •b:: • ~M _ ' ' ~t ;t . , Y ` . _ r , -l 1 . . .it.~1'r ~ ~~`t. r iI ~~r.. , , j ~~'.x M ~ i / ~ . i ~ ~ t~~ , - . . . ri ~ ~ . ~ s~ i~ • l~ ~ ' ~ . E , , i,.~ r'~~f '~"~a '~M - . , . . , , ~ . ` ~ Y~ ~ .larlucrrv .2 2009 ,Sta%/'Rcpnrl nri d Recnmmendations tn ihn Cilv Councilfior STI'-04-08 General ending I ni j~evelopt~ent -af-way vac; Department Commu ~y r• ~ght mw • Divisian 30' x 647' long) I ,ne plannme Tschirley Aveliue lid of , from Euc Facmg SOuth . . .....~.~.~.-.r _ ~ r~ ; 1*~ I . 1 fA ~.v ` ' ~ , . ~ 1 . / . ~ . -,chirley Road ns to rhQ Ciry Councit for STV•04-08 Staff Repart cmd Recommendatfo ~ Development ent of Communl ~`tm . Depa Planninp Di'visxon Sne Rightvmo j~► - - a F ~ 47 . L West from PRR aciin~ . ~ 7tt Ad' acel RR RighNaY • . .1" ~ ' • ~ . , General beginning ~ a , , . vacah oint of r~ght-of•w Y , ' ~on ( 30' x 440 p ' ~ : ~ . ` ° r': , . long) po~on . ~ t '"k ~ki1,•`~ , t. • Tsch of Road 04 the Ci CvunciI for S'7'V- St -OS RePort and Recommendatrons to ~Y rr~`' JlmuarY Z7+ 2009 ~ `'YNA "*''°`"y" Departmcnt of Community Development , jVall Planning Division Planning Commission Recommendation STV-04mO8 ~ r~ ~ ~ ~ ~ ~ ~ ~ e v.,. -xtit~ ~ owneiI Januarv, 2009 Slaff Repvrl uncl Recommendalions ro rlrc Citv Cntmerl for STY=04-08 [EVEal:17 L'TVNA„'P°F{~"e Department of Community Development Planning Dxvision STV-04-08 ~ • . ~~~'A ~i,~Y . .20 ' - - : - . , - - - •f.. ~c',.~ .,y . 1 ~uC.E "'~~'„~id~ ~s•^~.~""'~.~' ~ : . ' !I . I 1 ~ . ~~Yy R~• . ~ , I J.1 6i~{- 7i ~ i ,~~,.',f", . . ~ ~y:. 5 ~ ~ `r s ^ 1 ~~~yr~~'~ ' I.-*-i ~&.r. I N ' /ry ft, '..~..f r,~ C 1 I~WI~fI• ~y~ ' y ,.N" ~ j.i..,~. ~i ' ~ 4 ~ ~ , . ' ~I~.T ' ~ f Y'A'"iL . .4 s.~y ~ ~ 'j~ I ~ .:~}~I~~,^~1!'-~, t ' fr~ + ~ '.~Y l~~.~~ ~ n'~r , L ~ ? ' a w . , .n- - -'S•'s I rY., ;~r ' Y~'~ ~ r~e1r~ ~{F .r~++.~~_.r 1 - 1~~.:t t 2` "T' ; • 4 J ~ ~ AfeaS t0 be VaCated / r , , ~ ~ ~~JR+~:~.~. o ~,_s~~~~~ ~'~~`..6 r " I~y,FasFr~~j~,• ~°Y ` . 'e ~ .r~r, - ~ i u W ~L~~~~~~ ' . ~io~- ~ , iew t . ~ • ~ r , v' ~ ~ . ~ t " ~ r °."~at►,~ ♦ r . 4R ,a : " . . . . , - Junuart, 2 i, 2009 ,S'tnIj'Rcpnrt und Rccvntniertdatinns 1n flre Cilv Cntrncil fior STV~O4-(18 ~ arr Qne ..jValley. STAFF REPORT FOR THE PROPOS i 'i :i ~ : ; i ► ; ; t r ~ 30 feet wide a 607 feet long portion of Tschirley Road locsted south of Ft_ and a 30 feet wide z 440 feet long portion of Tschirley Road aorth of the Nort6ern Paci6c Railroad rig6t-of-way Prepared by: Micki Harnois-A►ssociate Planner Date: Decem ber 29, 2008 I3ACKGROUND: On October 17, 2008, Steve Slehofer, Four Corners Capital, LLC and Owen Robinson, on be6atf of Lnmber Yard Suppty Company appGed for a street vacation. The application requests the vacsttion of a 30 feet wide X 607 feet long portion of Tsc6irley Road located sout6 of Euclid Avenue and a 30 feet wide a 440 feet long portion of Tsc6irley Road north of the Union Pacific Railroad rig6t-of-way. Currentiy, the street abuts three parcels, all of which are owned by the applicants. Findings: 1. The vACation of the strect w•ill better ser-ve the public because it will allow for the full developmeat uf the property for beneficial uses and permit appropriate levels of maintenance. The area along the raflroad is landlocked and no longer a viabte right-of-way. 'I'he street is no longer required for public use or pubtic access. T6e street along the railroad right-of- way appears to be uaused at this time. The abutting property owner to the east has received a building permit for a lumber yard and the propcrty owner to the sout6west 6as applied for and received a building permit for a 4,380 square feet office building. Both of these permits 6ave been issued to Lumber Yard Sapply Company which has ezpressed a desire to aggregate these two (2) parccls. "I'6e substitution of a new and different public way would not be more usefal to the pubGc. 4. Cliven the present age and condition of adjacent development, it is unlikely t6at conditions will change in the fnture to provide a greatcr use or need t6an presently eaists. It is recommended that the east and southwest parceis be aggregated and/or a permaaent access easement be piaced on the property. 5. No objectioas have been reccived to the proposed vacation from the notice of public iiearing and/or roating to staff and agencies. 6. Abutting Prnperties: Applicants properq- abuts the rig6t-of-way, to both the east and west (As.sessor Parcel No(s). 55072.0233, 55072.0303 and 55072.0323). The 30 fcet wide x 440 feet long portion of Tschirley Road is adjacent to Assessor Parcel No. 55072.0323. 7. lltilities: a. Sewer: No sewer services are locateii in "I'schirleti- Koad. t3evelopmeI11 iti hClilg urved t,v ~ir~ c~n-site septic system ~ b. Water: Consolidated lrrigation District No. 19 seRres the site. There are water mains located in tlie 30 feet wide x 440 feet long portion of Tschirtey Road and a twenty (20) foot wide easement for eacii water main ten (10) feet east and west of each water main is required letter dated November b. 1008. c. "Telephone/Fiber Qptics: Qwest submitted a letter dated November 7, 2008 with o0 objections. d. Gas and Electricity,: Avista Utilities submitted a letter dated Novemhe.r 21, 2008 with no objections. e. Cable Tclevision: No concerns noted All of t6e utiliri Qroviders 6ave been contacted bv the aQQlicant and their corresQoadeoce is attached. The sQecific locstion of easemeats is a re4uirement of the record of survey. 8. Stormwater drainage facilities: 1here is currently no drainage facilities located in the street. 9. Spokane Valley Fire District No. 1: The existing access to the building in this right-of-way and to fire hydrants must be maintained per letter dated November 18, 2048. 10. Spokane Valley Commuaity Development-Building Division: The existing access from the existing right- of-way to the building must be maintained. 11. Zoning/Comprehensive Plaa: Heavy Industry District (1-2) 12. Land Use: The northwesi parcel contains a single-family resideoce and a detached garage. A 102,000 square feet storage warehouse exists on the southwest parcel. 13. Spokane Valley Public Works Department: 1t is recommended that parcels with common ownership be consolidated and/or permanent access easements be maintained prior to the vacatioo. It is also preferred to access Et►clid Avenue at Tschirley Road instead of adding more driveways along Euclid Avenue. 14. Condition of street: Improved south of Euclid Avenue and un-improved north of the Union Pacilic Railroad right-of-way.. 15. Assignment of vacated portions of right-of-way: Pursuant to Section 22.140.0404.C of the Spokane Valley Municipa] Code (SVMC) one-half of a vacated street shall go to cach abutting property owner. Conciusions: The criteria set forth in Section 22.140.030 of the SVMC has been met based upon the findings set fortii. . , ~„~O~ Department of Community Development . Po ;.0~~~~ Planning Division . . . . Vicinity Map , I ~t ~ ~ ~ ■ ` Ciy0f9plaa0l►apoy, - ~ ` . ~A'ti N .Ianuarv 27, 2009 SlafTRepvrt and Rccnmmendatrons lo the City Counerl for STV-04-08 . CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 27, 2009 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information 0 admin. report ❑ pending legislation AGENDA ITEM TITLE: Schematic Design Services for the New City Hall Facility GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Council approved the City Hall Program document on July 15, 2008. BACKGROUND: Bernardo Wills and GGLO developed the City Hall Program document which outlines the function and space requirements for the future City Hall. In order to continue the development of the City Hall project and continue with the work schedule approved by Council I have attached a proposal from Bemardo Will and GGLO for schematic design services for City Hall. This phase will develop the architectural and engineering schematic design for the City Hall building including a detailed cost estimate. The cost of the service will not exceed $377,000. OPTIONS: Schedule the item for consideration on February 10th, or give staff other direction. RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: Funds are available in the Civic Building Fund STAFF CONTACT: Neil Kersten ATTACHMENTS BWA/GGLO Proposal • ~ - . . • - i BERNARDO I WILLS ARCH?TECTS PC November 10, 2008 Mr. Neil Kersten, AIA City of Spokane Valley 11707 E. Sprague Avenue Spokane Valley, WA 99206 Re: City of Spokane Yalley - City Hall Schematic Design Senrices BWA lt08-365 Dear Neil: Based on our pre-design and programming work a d nder Tng of the project, we are pleased to offer this fee proposal for the • increment vel of architectural and engineering services: A. Project DescriQ tion: Constnx(ion of a~5 ~00 to 60,~O:t sf thr ory plus basement municipal building on a 33 acre parce( situateasa part`;of'the propose .•i Center project . ~ce5 and featur escribed in the at the former University ShoppinQ,Center with pr~ogramlsp~ City Hall Program report dated 5-13=20Q8 prepare~`by4t~fi.e BWA/GGLO design team. Exterior building design is e~cpected to ~iriclude`is,o,me combi tion of rnasonry veneer, pre-cast concrete features, and glass/metal:wcurfikih::uya(I w9th~Nteel joist/steel deck or cast-in- ptace/post tensioned concrete floor and roofr;systerns, an'`d~~'4~onventional foundations and footings. Interior,.:~1` ements ar expec~ecit ta inclt7de~~:a complete build out of programmed spac6"s:.w~~h a~t~ t of NMs pp . p'a~e- use. Site improvement' _is exp • ed to inc~d, e new and existing parking areas, utilities, landscape areas, pe rian ~ and 'qRtrance ptaza, screened trash enclosure and loading:doe1U-sentice/d'eUveJ rea furnislii' s, lighting, curbs and gutters, etc. for the arealmMPdiate[ 'acen~o the City atlibuil ins. Although the project will likely inctude aciditJon~.! park an za op~ 't~s ace an~'~q~site work such as street improvemenLs and ucitit~.;linr. extensions,,tiESe con~pb ents are not defined at this time and conceptual design work otj ithcse features~isi6; part bf. eparate design proposal and task and is nat included ~ ~it.:. 1r^., at this tirRe~~s a part of Basic,Servic .;1`,,,`, The current co~~sLf;action b" ~ec for the project is $14,100,000 escalated to 2010 dvltars, not lnduding a 5%~ftzanAe,~ . r contingency, design fees, sales tax, testing and inspections and similar soft cos ~sut~i~tin the referenced City Hatl Program. The project has a LEED goal of `Gotd' or b~ti B. ScoQe of Work for Basic Services: Schematic Design generally represents appraximately 15 to 2096 of the totat architectural and engineering effort for a project such as this. The worlc witl be produced primarily using Building Information Modeling (B!M) software to generate both 2-D and 3-D drawings and sketches. Using Buitding Infonnation Modeling softwar+e from the inception will facititate transition between phases, provide better integration between disciplines, and allvw the design team to better present design concepts and systems to the Owner, it is the intent of thfs fee proposal to provide Schematic Design Phase services as an incremental step to move the project forward and to further define the project's scope, character, features, and budQet in accordance with the attached Exhibit A Schematic Design 107 S HONARD FOURTH F100R SPOKAHE 11A 99201 509-83$•4511 FAX 509•838•4605 ' HNN,BFRNARpONIIIS.CON ~ BERNARDO I WILLS ARCNITECTS PC Scope of Work. Based on the approved Schematic Design Phase, future phases of our worlc will include Design Development, Construction Documents, Bidding, and Construction Phase services. C. Fee Prooosal for Basic Services: We can provide the best and most responsive senrice in the formative phase of a project if our fee is based on the actual time we spend vn the project and our standard hourly rate schedule with provisions for consultant costs and reimbursable expenses with the follaowfng not-to-exceed budget: 1. Schematic Design Phase $377,000.00 ► Architectural $170,000.00 ► Civil Engineering 17j500.00 ► Landscape Architecture 39,500.00 ► Structural Engineering 22,500.00 ► Mechanical Engineering 28,500.00 ► Electrical Engineering 15,500.00 ► Interior Design ~.000.00 ► Cost Estimating `5a'~0.00 ► LEED/ELCCA _ 330 < G[aphics ft Presentation Materials j'--''IS.OOO~U~.. Total Schematic Design Not-.totExceed Budge't $377,000.00 The above is an est ,s• ay flu ctuate be[ween tasks as the imate only , arf ~:4;t~~e `eurs and coNe work progresses; however, we v1ll-, notexceed taovE amount witfiout your prior approval. ` ~ou e standing~of the project to date, D. Services Not Incle&-fn-E3as1c~5ervices:a~seci :on;. the following se ' c s are n cluded irj~sicServices b ut can be added if necessary or requested. . ~ phic ann ~~~~e f.,'£~pa$~ ~a~'in~•' 1,..,•5ubdi~~r f~n proceSY~_rezohe applications, pubtic hearings and/or ~ . . ~similar lar' ~ ctioM. • raffic Study, ` echn'f-" ~ nvestigations or Environmentat Assessments ► ising previou~ ornp~ r approved work at the request ot the Owmer • Devetopme -tr Cons tion OocumenLs Phases ► Cer ~ tions, insp - ons or testing required by regulatory agencies ► Buildi missi ► Value Enr' rin rmal Constructability Reviews ► Inventory o urniture, fixture, and equipment (FFE) : E. Time Schedule: Estimated Schematic Design Phase duration is 12 to 16 weeks. F. Reimbursable Expenses: The following costr are directly associated with the project and are invoiced as reimbursable expenses at 1.10 times our direct tasts: ► Printing, presentation boards, and overniqht shipping ► Fees pald to regulatory agencies or USG9C for proiect rEwiew or registration ► Travel expenses from/to Seattle (airtine and per diem) - , BERNARDO I WILLS :,RCHlTECTS PC This fee proposal is intended to be short and concise, but we can provide additional information such as an expanded list of work for any of the listed tasks, estimated staff-hours, drawing index, consultant proposals, etc. We look forward to continuing with this project and are avaitabte to answer any questions you have concerning the above. Sincerely, Gary Bernardo, AlA Principal Enc: Exhibit A Schematic Design Phase Scope of Work Accepted By: Signed Oate I ~ I i BERNARDO I WIILS ARCHITECTS PC Exhibit A/ Schematic Design Phase 5cope of Work Date: November 10, 2008 Project: City of Spokane Valley - City Hatl it is the intent of this fee proposal to provide Schematlc Design Phase services as an incremental step to move the project forward and to further define the projett's scope, character, features, and budget in atcordance with the following scope of v,rork: Basic Services A. Architectural: 1. Prepare draft schedule for work and periodjr u tes progresses. 2. Review wrveys, woric to date, applica~te~'codes, and otber pertinent information applicable to the Project, inciuding .propr~~ed City Center,D_bsign Guidelines and the proposed zoning code. ~ ~ s~~''•~ 3. Prepare comprehensive buitding code ar~lysis based occupa cy.;'groups and assuxned construction type. 4. Meet with appropriate a 'es 0. e. utilV,: ~ companies, waste riiapagement, fire department, etc.) to deter' d-party deligti:;parameters. 5. Meet with Owner's Core Tea ated repr°~4ntatives to confirm Program, design concepts, goats, and strategies 6. Oevelop Conceptual DeSign Alt tivcs tratir,g site ptan layouts, floor ptan diagrams, and aA__~qassing fo . er r e'w::'•~ ~ 7. Based on tPe p'~Jerr oncept ` D g~-' ~~ttern ive,develop Schematfc Design Documents 'to : escribe~~ size, ~fier, and 'f~tures of the Project including architectural,` ' tancis interiu tructural, mechanical and electncal systems and materiats an ' h o.~...-~ nents aropriate. 8. Le~d-ftaTu e~eting ~ f+ alake presentations to the City Council and l' - ~ a~e~t ~ grou re que ey fic k e y meetin g s include: cIMeeting 1: of~ p to revt~nd confirm program and project design goals eeting 2: D'CorCharette to review design team's initial concepts and vide directio ' • e et~g 3: Present3 ,design,canceptsand select preferred option . Mee~tng~4: Schematic Design Charette to review design teams initial Schemadc Destgn', and pr~~e direchon ► Meeting che dtic Design presentatlon to Core Team for review and comment . Meeting 6~P~es ~tion to City Coundl 9. Provide overall prolece management including coordination of mult9ple consultants. 10. Prepare Schematic Design Construction Cost Estimate. 11. Provide draft of Schematic Design Subrnittal for Owner review. Based on review comments, finalize SchemaNc Design Submittal for formal approval. 12. Prepare outline specifications. 13. Assist Owner in analyzing different project delivery methods (i.e. traditional sequential design-bid-build, negotiated designlbuitd, General Contractor/Construction Management-GC/CM, etc.). 14. Assist Owner in defining public art opportunities for projett integration. 107 S HOMARD FOURTH FLOUR SPORANE WA 99201 509•938•4511 FAX 509•838-4605 WNW.SEpNAtiD4wILLS.CQM ~ i , ~ BERNARDO I WILLS ARCNITfCTS PC 15. Prepare formal Scfiematic Design Submittal package to include Des9gn Narrative, Drawings (site plan, floor plans, elevations, building sections, character sketches, massing studies), code review summary, outline specifications, and cost estimate. B. C1vi l: 1. Analyze existing utilities and road system within the proposed City Center to define preferred infrastructure extensions to serve City Hatl, as welt as future City Center developments. Develop phasing plan for infrastructure improvements. 2. Prepare preliminary LEED analysis and assist with Cost Estimate. C. LandscaQe Architecture: 1. Confirm exterior design program and requi ents and develop preliminary land5cape/hardscape strategies for site and adj ~nt . reet frontage. 2. Assist with site plan development to assure;.: com~Cta; e with zoning code and vther devetopment standards. ~ 3. Prepare preliminary LEED analysis and assisti~lvith Cost Es iirtai~. D. Structural: 1. Review Geotech ; nical Repo Y rt and anal ~e~oPtional struc[ural syle includin8 faotin8s , he, , foundations, floor framing, roof framing;_,and ;E te`~f,al re5istin e ents for cost efficiencies and constructabitit •;.Y: 2. Provide narrative summarizin~~pref erred system~;::cv,des, loading, and seismic standards. 3. Prepare preliminary IEED anal;sis~andist wit►i"Qoa Estimate. E. Mechanical: , - 1. Analyze optional~~sys~~t~s for plu 6ing, hiVACt~ ~ rols and prepare narrative summarizing,pce~erredi}isterns. 2. Provide one=lirie,flow dia~a!P, energy •nalysis, preliminary LEED evaluation. 3. Identify plumbinq-:risers, Uct chases,' echanical equipment rooms, air intake and exhaust locations;~:fite, sp ~ ser, an ecial occupancy zones. v; G t Estimat~.~• ~ 4. AsSi ~ ~ F. El0~cal: 1. At~'~ e optionat ems fo Ii hting, electrical service and dlstribution, fire alarm, po~ e Idate ar dg epare narratfve summarizing preferred systems. 2. Estab arget foot-candle level. strateg~ or various proqram spaces and task/ambient lighting ~ . ~ 3. Provlde on~ t~~~e service~ ;df~gram. r-, 4. Identify risers `,nel l~cat~ons, electricat rooms, cable tray locations. 5. Prepare prelirninary LEEp~anatysis and assist with Cost Estimate. G. Interior Design: 1. Review fumiture, fixture and equiprnent (FFE) needs with Owner to determine re-use or new and assist with preliminary space planning and FFE scope (FFE inventory not included). 2. Establish typical workstation and office needs based on staff functions and develop preliminary FFE budget. 3. Develop preliminary typicat material finish matrix for program spaces for budgeting. 4. Prepare preliminary LEED analysis and assist with Cost Estimate. H. Cost Estimatln+R,_ ' Ii_L.. ~ ~ BERNARDO;W iP~ 1. Provide input tv design keam regarding proposed building systems and materials. 2. Prepare Schematic Design Cost Estimate based on quantity talce-offs and uni[ prices. 1. LEED/ELCCA: 1. Review Guidelines for Public Agencies in Washington State Energy Life Cycte Cost Analysis (ELCCA) requirements and establish strategies for compliance. 2. Review LEED Chetklist and establish credit opportunities with design team and Owner. 3. Register project wfth USGBC and set up on-line account and web access. 4. Organize and conduct `Eco Charette' tor Core Team and Consultants to discuss LEED opportunities and goals; make abbreviated presentation to City Council and Stakeholders groups as requested. J. Grauhics and Presentation Materials: 1. Prepare graphics for City Council or Stakeholde~t. " atior~s to indude 3D computer 1,-_ models, PowerPoint presentations, and/or rende,~,n~s aAketches of project. 2. Prepare printed graphics for Design Conc~i'pt'•Submittal and hematic Design Submittal packages. ;f~ f .r ~ J CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 01-27-09 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information 0 admin. report ❑ pending legislation AGENDA ITEM TITLE: GMA Interlocal Amendment GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: At the November 19, 2008 GMA Steering Committee of Elected Officials meeting, comrnittee members reviewed amendments recommended by its subcommittee and voted unanimously to amend the Interlocal Agreement clarifying its operational procedures, all as noted in the accompanying November 24, 2008 letter form Nancy McLaughlin. The Committee asked that each jurisdiction ratify the amendments. The complete Interlocal Agreement is attached. OPTIONS: RECOMMENDED ACTION OR MOTION: Council consensus to place this on the February 10 consent agenda for council approval BUDGET/FINANCIAL IMPACTS: STAFF/COUNCIL CONTACT: ATTACHMENTS: November 24, 2008 Letter from Nancy McLaughlin, Chair, GMA Steering Committee of Elected Officials Signature page for City of Spokane Valley Growth Management Act Joint Planning Interlocal Agreement ri=~ ~ ' ; • % / I ~ f- ~ ~ `JJ NOV 2 6 2008 November 24, 2008 S"~-^kaoc 'Vlap~ey MEMO TO: Board of County Commissioners and Mayors of Cities and Towns in Spokane County RE: Ratification of the Amendments to the GMA loint Planning Interloca[ Agreement At its November 19, 200$ meeting the Steering Committee of Elected Officials reviewed . amendments recommended by its subcommifitee and voted unanimously to amend the InterlocaI Agreement clarifying its operational procedures as follows: Paee 3: 1. Typographical Error (Remove incorrect text) 2. Election of Chair and Vice Chair (Establish process for rotation) 3. Ad Hoc Committees (Establish process for committee appoin.tment) Paae 3 and 4: 4, Non Voting Members (Set criteria and define composition) Paae 4: 5. Technical and Administrative Support (Define role ot PTAC and Spokane ' County) Pap-e 6: . 6. Transmittal of Of~'icial Actions (Establish procedure for transmitting actions fio . BOCC) I . Public Participation (Adopt public participation guidelznes) • S. Regular Meetings (Set regular rneeting fiime) Pa2e 8: 9. Clarify the amendment procedure (ratify by each jurisdiction) The Steering Committee is asking that each jurisdiction ratify fhe above amendinents prior to its next meeting on January 21, 2009, if possible. You wi11 note that ihe amendments ai-e intended to improve the operations of the Stcering Committee and it is with this in mind, t.hat we ask for your timely response. Please find the complete Interlocal Agreement with the amendments indicated in strike through (deletions) or underlined (additions) and an attached signature page for you to sign on behalf of your jurisdicfiion. Please use the enclosed envelope to return fhe signature page to Vickie Merriott, Spokane County Building and Planning Department, 1026 West Broadway Avenue, Spokane, WA 99260. Thank you for your participation in this very important regional effort. . Sincerely, t . ~ Nancy McLaughlin, Chair Growth Management Steering Committee of Elected Officials IN WITNESS WHEREOF, the City of Spokane Valley ratifies amendments to the GMA Joint Planning Interlocal Agreement as adopted by the Steering Committee of Elected Officials on November 19, 2008 as of the date shown below this signature block. CITY OF SPOKANE VALLEY Mayor Richard Munson Dated: ~ GMA Joint Planning Interlocal Agreement, as amentled and approved October 9, 2003 Recommendations of the Subcommittee of the GM Steering Committee of Elected Officials, October 23, 2008 G r o w t h M a n a g e m e n t A c t GA _ Joi*nt Planni*n INTERLOCAL AGREEMENT THIS INTERLOCAL AGREEMENT, is entered into by and among the cities of Airway Heights, Cheney, Deer Park, Fairfield, Latah, Medical Lake, Millwood, Roclcford, Spangle, Liberty Lake, Spokane Valley; Spokane, and Waverly, hereinafter sometimes jointly referred to as "Cities," and the County of Spokane, sometimes hereinafter referred to as the "County," jointly, hereinafter referred to along with the Cities as the "Parties," or "Jurisdictions." FURTHERMORE, THIS INTERLOCAL AGREEMENT, having been finalized at the November 19, 2008 Steering Committee meeting, will replace the GMA, Joint Planning Interlocal Agreement, as amended, and originally adopted August 24, 1995 by Resolution 94-1686. WITNESSETH WHEREAS, pursuant to the provisions of RCW Section 36.70A.210, the legislative authority of a county that plans under the Growth Management Act (GMA) shall adopt a Countywide planning policy or policies in cooperation with the Cities located in whole or in part within the County; and WHEREAS, the Parties realize the Countywide Planning Policies call for the continued collaboration and cooperation among the parties in their respective obligations under the Growth Management Act (GMA) to adopt comprehensive plans and development regulations implementing such plans; and WHEREAS, pursuant to the provisions of RCW Section 36.70A.110, each county that is required or chooses to plan under the Growth Management Act (GMA) shall designate an urban growth area or areas in consultation/agreement with cities within which urban growth shall be encouraged and outside of which growth can occur only if it is not urban in nature; and WHEREAS, pursuant to the provisions of chapter 39.34 RCW, two or more public agencies may enter into agreements with one another for joint or cooperative action; and GrWA Joint Planning Interlocal Agreement, as amended and approvecl October 9, 2003 Recommendations oJthe Subcomniittee of the GMSteering Committee ojElected Ojji'cials, October 23, 2008 WHEREAS, pursuant to the above-cited statutory provisions, the parties hereto desire to enter into an interlocal cooperation agreement pursuant to which the parties will (1) establish a Steering Committee of elected officials and other committees to perform certain duties and provide recommendations to the Parties in conjunction with their respective obligations under the Growth Management Act (GMA); (2) establish the responsibilities of the Steering Committee of elected officials and other committees; (3) establish a process to amend the adopted Countywide Planning Policies; (4) establish a distribution formula for grant funds received from Washington State Department of Commerce, Trade and Economic Development or its successor for growth management; and (5) provide for other matters related to the preceding items. NOW, THEREFORE, for and in consideration of the mutual obligations hereinafter set f.orth, and as authorized by chapter 39.34 RCW, RCW Section 36.70A.210 and RCW Section 36.70A.110, the parties hereto do mutually agree as follows: Section 1: PURPOSE The parties hereto recognize that it is in the public's interest that local governments cooperate with each other and coordinate their respective obligations for planning under the Growth Management tact (GMA). The Growth Management Act (GMA) mandates that the County adopt Countywide Planning Policies in cooperation with cities located in whole or in part within the county. Additionally, the Growth Manageinent Act (GMA) mandates that the County designate urban growth areas in cooperation and consultation with Cities within the County. The parties have entered into prior interlocal cooperation agreement(s) establishing a collaborative process for the adoption of Countywide Plannzng Policies and related matters. These interlocal agreement(s) terminate upon the County's adoption of Countywide Planning Policies. The parties now desire to enter into another interlocal agreement which lArill continue the cooperative and collaborative process in conjunction with their respective obligations under the Growth Management Act (GMA). The purpose of this interlocal agreement is to (1) establish a steering committee of elected officials and other committees to perform certain duties and provide recommendations to the parties in conjunction with their respective obligations under the Growth Management Act (GMA); (2) esta.blish the responsibilities of the steering committee of elected officials and other committees; (3) establish a process to amend the adopted Countywide Planning Policies; (4) establish a distribution formula for grant funds received from the Washington State Department of Commerce, Trade and Economic Development or its successor for growth management; and (5) provide for other matters related to the preceding items. GMA Joint Planning Interlocal Agreement, as amended and approved October 9, 2003 1 Recommendations of the Subcommittee of the GMSteering Commitlee ofElected Officials, October 23, 2008 Section 2: ESTABLISHMENT OF STEERING COMMITTEE OF ELECTED OFFICIALS, EX-OFFICIO MEMBERS THEREOF, AND A TECHNICAL SUPPORT COMMITTEE There is hereby established a steering committee of elected officials, hereinafter refened to as the Steering Committee, having those responsibilities set forth in Section 3 hereof. The Steering Committee shall consist of three (3) County Commissioners from the Spokane County Board of Commissioners, three (3) elected officials from the City of Spokane, two (2) elected officials from the City of Spokane Valley, one (1) elected official each from Liberty Lake, Airway Heights, Cheney, Deer Park, Medical Lake and Millwood; and one (1) elected official to represent the five towns of Fairfield, Latah, Rockford, Spangle and Waverly. Representatives will be selected by the legislative bodies of each jurisdiction in any manner they choose. Jurisdictions may also appoint alternates, who must be an elected official. Alternates may vote during the absence of the regular representative. The Steering Committee will strive for consensus on all matters; however, when a vote is required, each member shall have one vote and a majority ef 213 of the voting members in attendance is required for a motion to succeed, unless othemrise specified within this interlocal agreement. In order to conduct business, a quoru.m must be present; a quorum will consist of a simple majority of the total Steering Committee voting inembership. The Steering Committee shall at the end of its regular meeting in June of each year, elect from among its voting members a Chair and Vice Chair, each of whom shall serve for a period of one year and thereafter until their respective successors have been elected, but the Chair and Vice Chair may be removed at any time by a vote of 2/3 of the total voting membership. The Chair and Vice Chair shall be elected on a rotational basis in the following order: Spokane County, City of Spokane, City of Spokane Valley, Small Cit}, (under 15,000 population). The Vice Chair is intended to serve as Chair the following year. In the event of a vacancy in the Chair or Vice Chair, an election of another Chair or Vice Chair shall be elected from that same category. In the absence of both the Chair and Vice Chair at a meeting, a Chair Pro Tem shall be selected by a majority of those members present to serve as Chair. Subcommittees of the Steering Committee will be appointed by the Chair as needed on an ad hoc basis. Ad hoc committees are intended to serve a specific purpose for a limited amount of time. In addition to the voting members of the Steering Committee, the Steering Committee shall also include three (3) elected officials as non voting members representing the school districts, water GMtt Joinl Planning Interlocal Agreement, as amended and approved October 9, 2003 2 Recommendations ojthe Subcommittee of the GM Steering Committee of Elected Officials, Oclober 23, 2008 districts, and fire protection districts-and one (1) citizen-at-large member representing the urban growth areas of Spokane County. Elected non voting members are nominated by consensus among their peers and are then appointed by the Steering Committee. The citizen-at-large member shall be nominated by the Board of County Commissioners and appointed by the Steering Committee at the applicable June meeting for a four-year term. A Planning Technical Advisory Committee (PTAC) is hereby established to advise and provide support to the Steering Committee. The PTAC shall consist of the staff personnel of the Parties plus the Spokane Regional Transportation Council. A Chair for the PTAC will be selected by the PTAC on an annual basis to chair the PTAC meetings and serve as liaison to the Steering Committee. It is the intention to rotate the chair of the PTAC among jurisdictions and to share responsibilities for specific tasks among the PTAC members. Spokane County Building and Plan.ning Department will serve as the repository for all records of the Steering Committee and will provide administrative staff to work in conjunction with the Chair to arrange meetings, prepare agendas and minutes, advertise public hearings, and provide notice and necessary documents to the Steering Committee. In the event that additional general purpose governmental entities are created thxough incorporation, they shall become represented in such number(s) as may be hereafter agreed to by the Steering Committee on the effective date of their incorporation, and their adoption of this document. In all subsequent decisions, the number of the Steering Committee members needed to reach a decision will be adjusted to account for the new member(s). However, prior decisions will not be reconsidered and re-voted. Such entities shall be entitled to a non-voting seat until the of.ficial date of incorporation. The Representatives will be selected by the legislative body in any manner it chooses. Section 3: RESPONSIBILITIES OF STEERING COMMITTEE The Steering Committee, as established under Section 2, will have those responsibilities as set forth in the Countywide Planning Policies adopted under RCW Section 36.70A.210. Rather than repeat those responsibilities verbatim within this section, the parties agreed to generally outline those responsibilities referencing the exact policy. It is expected that the parties, when necessary, will look to the exact language when further explanation is necessary of any responsibility set forth hereinafter. The parties further recognize that from time to time the Countywide Planning Policies may be amended as provided for in section 4 hereinafter. In instances where such amendments occur, the parties agree that the responsibilities set forkh within this section shall automatically be GMA Joinl Planning Interloca! Agreement, as amended and appraved October 9, 2003 3 fZecommendations oJthe Subcon:mittee of the CM Steering Commillee ojElected Officials, October 23, 2008 amended, when applicable, to include sucli changes wit,hout the necessity of formal amendment of the agreement. The general outline of Steering Committee responsibilities are as follows: A. Recommendations to the Board of County Commissioners (BOCC) of Spokane County The Steering Committee will: 1. establish a date by which each jurisdiction will submit proposals for interim Urban Growth Areas (IIJGAs) (Urban Growth Areas #4). 2. analyze each jurisdiction's interim and final Urban Growth Area (UGA) proposal (Urban Growth Areus #6). 3. analyze each jurisdiction's UGA amendment proposals and population allocations for recominendation to the Spoka.ne County Board of County Commissioners. 4. oversee development of a carrying capacity study for regional capital facilities (Promotion of Contiguous and Orderly Development and Provision of Urban Services #8). 5. recommend allocation of population growth to jurisdictions (P,•omotion of Contiguous and Orderly Development and Provision of Urban Services 99). 6. review amendment proposals to the Countywide Planning Policies andlor UGAs (interlocal agreement). B. Recommendations to all the jurisdictions The Steering Committee will: 1. specify minimum levels of service (Urbarr Growth Ar•eas #2 and Pramotion of Contiguous and Orderly Development and Pr•ovision of UYban Services #1). 2. establish employment projections and ratios in cooperation with the Spokane area business community (Urban Growth Areas 99). 3. develop regionally consistent programs to protect natural resource lands, critical areas, and open space (Urban Growth Areus #1 S). 4. oversee preparation of a regional utility corridor plan (Promotrorr of Contiguous and Orderly Development and Provision of Urban Services #11). 5. identify or establish siting and service delivery criteria to locate essential public facilities (Siting of Capital Facilities of a Countywide oy State wide 1Vature #2). 6. establish a process for distributing essential public facilities among jurisdictions (Siting of Capital Facilities of a Countywide or State-wide Nature #3) C. Miscellaneous responsibilities The Steering Committee will: 1. prepare a rcgional formula to designate and acquire public access to open space corridors (Promotion of Contiguous and Orderly Development and Provision of Urban Services #4). 2. pursue strategies for regional water resource management (Promotion of Contiguous and Orderly Development and Provision of Urban Services #14). GMA Joint Planning Interlocal Agreement, as amended and approved October 9, 2003 4 Recommendations of the Subcommittee of the GM Steering Committee oJElected Officials, October 23, 2008 3. promote a proactive planning approach between Washington and Idaho to establish uniform environmental protection measures (Economic Development #6). D. Official Actions , All official actions of the Steering Committee sha11 be reduced to writing and incorporated in the official minutes and signed by the Chair. Recommendations from the Steering Committee shall be transmitted to the Board of County Commissioners by a letter from the Chair of the Steering Committee and shall include the motion and vote of the Committee including an indication of which members supported and which did not support the motion. E. Public Participation Guidelines The Steering Committee will use the Public Participation Program Guidelines adopted by the - Board of County Commissioners on February 24, 1998 and as amended on September 29, 1998. F. Regular Meeting The Steering Committee will set a regular meeting time, date, and place on or before its July meeting of each year. Section 4: AMENDMENTS TO THE COUNTYWIDE PLANIVING POLICIES Upon initial adoption of Countywide Planning Policies by the Board of County Commissioners of Spokane County pursuant to the provisions of RCW Section 36.70A.210, the Parties agree that such adopted Countywide Planning Policies may be amended only through the following procedures: 1. The Countywide Planning Policies may be reviewed and amendments considered, as appropriate, once every five years following the initial adoption date of the Countywide Plaruung I'olicies and each successive five year period thereafter. Amendment proposals must be submitted for Steering Committee consideration by a voting member of the Steering Committee. Members of the general public must submit amendment proposals through a voting member of the Steering Committee. All such amendments shall be considered concurrently so the cumulative effect of each individual proposal can be ascertained. 2. The Countywide Planning Policies may be reviewed and amended more frequently than prescribed in paragraph # 1 above. Such amendment proposals must be submitted for Steering Committee consideration by a voting member of the Steering Committee. Members of the GMA Joint Planning Interlocal Agreeinent, as amended and approved October 9, 2003 S Recommendations of the Subcommittee of the GMSteering Committee of Elected Officials, October 23, 2008 general public must submit amendment proposals through a voting member of the Steering Committee. The Steering Committee must pass a motion by an affirmative vote of 2/3 of the total voting membership in order to place such an amendment proposal before the Steering Committee for review and recommendation. The Steering Committee may establish criteria to help assess the need for processing such amendments. 3. The process of amending the Countywide Planning Policies shall be consistent with the Growth Management Act (GMA) provisions for original adoption of the Countywide Planning Policies. The Steering Committee in reviewing and making recommendations on proposed amendments to the Countywide Planning Policies shall take into consideration the intent that Countywide Plaiuling Policies are a written policy statement or statements used solely for establishing a Countywide framework from which county and city comprehensive plans are developed, amended, and adopted. As such, each jurisdiction's comprehensive plan relies upon the long term goal or vision statement of each policy. There is an expectation of policy stability which must be weighed, along with the impact to each jurisdiction's comprehensive plan, when considering an amendment to the Countywide Planning Policies. 4. The Steering Committee shall establish procedures for processing, reviewing, and recommending amendments to the Countywide Planning Policies. 5. The Steering Committee's recommendation or action on each and every amendnlent proposal shall be forwarded, together with all amendment proposals to the Board of County Commissioners in order for the Board to have the benefit of considering the amendtnent proposal(s) concurrently so the cumulative effect of each individual proposal can be ascertained. Section 5: TERM, AMENDMENT, OR TERMINATION OF AGREEMENT The terna of this interlocal agreement shall commence upon the County's adoption of the Countywide Planning Policies as provided for in RCW Section 36.70A.210. This interlocal agreement may be amended or terminated by an affirmative vote of 2/3 of the total voting membership of the Steering Cornmittee and ratified be each jurisdiction. Section 6: FUNDING GiVA Joint Planning Inlerlocal Agreement, as amended and approved October 9, 2003 ( Recommendations of !he Subcommittee of the GMSteering Committee of Elected Ojficials, October 23, 2008 Grant funds received from the Washington State Department of Commerce, Trade and Economic Development or its successor for Growth Management Act (GMA) responsibilities shall be distributed to the Parties pursuant to a distribution formula mutually agreed upon. Prior to the end of each fiscal year, the distribution formula will be re-evaluated. Factors included in such re-evaluation will include per capita allocation based on the annual Office of Financial Management estimate of population and the projected need for multi jurisdictional programs requiring special skills consultants. Section 7: GENE1tAL PROVISIONS 1. Upon termination of this interlocal agreement, a11 real or personal property acquired by any of the Parties hereto with monies which they have respectively received under Section 6 herein _ above, shall remain the sole property of such Parties. 2. The Clerk of the Board of County Commissioners of Spokane County, shall; as provided for in RCW Section 39.34.040, file an executed copy of this interlocal agreement with the Secretary of State and Spokane County Auditor. 3. The section headings in this interlocal agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to, and sha11 not be deemed to, define, limit or extend the scope or intent of the sections to which they appertain. 4. This interlocal agreement contains all the terms and conditions agreed upon by the Parties. No other understandings, oral or otherwise, regarding the subject matter of this interlocal agreement shall be deemed to exist or to bind any of the Parties hereto. 5. Should (1) any section or portion thereof of this interlocal agreement be held unlawful and unenforceable by any court of competent jurisdiction, andlor (2) should the Washington State Legislature adopt any legislation which is subsequently signed by the Governor affecting any sections or portions thereof within this interlocal agreement, andlor (3) should the qualified electorate voters approve a combined City-County form of government as provided for in Amendment 58 of the Washington State Constitution, the Parties agree to immediately meet and amend this interlocal agreement as may be deemed necessary. GMA Joinl Planning Interloca! Agreement, as amended and approved October 9, 2003 7 Recommendations of the Subcommittee of the CMSteering Committee of Elected Officials, October 23, 200c4 Spokane County Library District Spokane Valley Library Services and District Support Report to the City of Spokane Valley 4th Quarter 2008 GREATER O , VALLEY ; Customer use measures As indicated in the table below, averaged customer use of the three greater Spokane Valley libraries is up from 2007, with a 3.3% increase in circulation of materials, .1. 7 % in door count, 8.5% for reference inquiries, and 2.8% for software station bookings. Individually, the biggest percentage gains were at Argonne, but the aciual numbers are larger at Spokane Valley. The number of greater Spokane Valley library cardholders was up 0.8% to 50,423, which is 45.2% of SCLD's total. It should be noted that this represents customers who have had some type of library card activity over the past three years; every month the registration database is purged of inactive cards, except for those with autstanding fees or char.ges. It doesri t represent everyone . who has ever had an SCLD card, nor fanulies who choose to have only one card rather than cards for individual faxnily members. Selected 4th Quarter 2008 Year-to-Date Statistics Circulation Door count Reference Program Software Station Inquiries At#endance Bookings YTD YTD to YTD YTD to YTD YTD to YTD YTD to YTD YTD to 2008 2007 2008 2007 2008 2007 2008 2007 2008 2007 SCLD 2,133,916 4.6% 1,268,787 3.6% 245,955 5.3% 55,241 11.1 % 234,998 2.8 % Spo Valley 535,978 1.7% 300,005 0.6% 77,771 3.3% 18,303 3.5% 74,505 1.4% Argorule 146,373 8.7% 89,885 5.8% 17,336 17.7% 2,879 35.4% 22,080 12.5% Otis 81,348 4.2% 54,497 0.8 % 13,145 34.8 % 3,295 48.8 % 7,305 - 8.1 % Subtotal 763,699 3.3% 444,387 1.7% 108,252 8.5% 24,477 11.1% 103,890 2.8% % SCLD 35.8% - 35.0% - 44.0% - 44.3% - 44.2°/a - Registered Customers by Branch of Registration 2008 % of YTD Change % Adult % Youth YTD SCLD from 2007 SCLD 111,645 - 1.7% 76.1% 23.9°/a Spo Valley 35,622 31.9% 1.0% 77.5% 22.5% Argonne 9,964 8.9% 2.5% 78.2% 21.8% Otis 4,837 4.3% -3.9% 71.3% 28.7% Subtotal 50,423 45.2% 0.8% - - , 4th quarter activity highlights at Greater Spokane Valley branches Spokane Valley Librarij Page 1 of 6 • With the successful performance of the automated DVD/CD dispenser and self checkout unit, the loss rate for high risk DVDs has decreased by 75.7%.. • The Friends held a successful booksale thafi bxought in an estimated $1,400. • The publicity for the first grade library card drive was mefi with great interest from the schools, with those served by the Spokane Valley Branch eager and enthused. • The staff time invested in attending Greater Spokane Valley Chamber breakfasts is proving worthwhile, with more contacts from nonprofit organizations that are distributing information through us and more use of oux meeting rooms. • The children s book collection bags that had been shelved in the basement were moved upstairs to make them more accessible to customers, resulting in more checkoufis. • Two of the more unusual holiday tokens of appreciation given to staff were teddy bears of different sizes from a family who appreciated the help provided to them over fihe year (we used the teddy bears as displays on desks and counters, with the largest ones at the childreri s area small table, along with some easy board books) and a chiropractic office's gift certificates for a free massage for each employee. Argonne Library • The Spokane Valley Fire departxxl.ent visited twice, once for an alarm caused by a dirty fire detector in the teen area and once for a possible gas leak that turned out not to be one. • Storytimes are getting rowdier as attendees seem to get younger and the boys far out-number the girls. • 36 Pasadena Park first graders and parents visited for an evening toux and storytime, the kids in pajamas and xobes; a library card drive program. • Sta.ff proctored tests for a group of inen from the building industry, about four hours each. Otis Orchards Library • Friends sponsored Teen Pead Week (for the third time) by offering daily video store gift card drawings and candy to 61 participants. • Branch supervisox Bev Bergstrom added responsibility for the Fairfield Library to her Otis Orchards duties in December, splitting her time between the two facilities. • The Friends of the Library treated staff to break.fast at the local diner-the second annual Christmas breakfast. DISTRICT-WID ; , We had significant branch staffing challenges in December due fio a combination of the snow relafied access issues, regular holiday time off, i.llnesses, and unexpected posikion vacancies. Once again staff pulled together and we were able to keep branches open except duri.ng the two days when there was an official request to keep people off the streets unless absolufiely necessary, and one evening when we closed the facilities early due to weather related driving conditions. Customer use measures Even with the closures and weather issues, December's customer use wasn't down across-the- board from last year and 4th quarter use continued above last year's levels. While measures that are building-dependenfi - such as the door count and software station bookangs - were off slightiy, circulation was actually up, as were most of the web-based services. For the year, every measure was up with the exception of database page views - the number of people hitting the database page. On the other hand, database searches and retrievals have doubled. There's a solid 4% year-to-date increase in door cou.nt, 5% in circulation (to 2.134 m.ilLion) and reference, and 26% in meeting room bookings, to name a few. It's hard to generalize among our branches with their individual differences measures, except that overall North Page 2 of 6 Spokane and Spokane Valley have lower year-to-date changes than most of the other branches; Argonne, Medical Lake, and Moran Prairie on the other hand are mostly higher. Adult services Programming: October's programmulg focus was Spokcrne is Reading activities, including two book discussions, four showings of Sherman Alexie's Smoke Signals, and author presentations at the Service Station and the Masonic Center. In November there were building anniversary celebrations in Cheney and Deer Park, as well as computer instruction classes throughout the quarter. In total, we offered 40 adult programs with a combined attendance of 314, plus attendance of 63 at the 11 computer classes. Commicnifiy: We visited 40 facilities during October, 41 in November, and 34 in December-a challenging month due to holidays and the weather. The largest numbex of facilities is located in _ the greater Spokane Valley. Several staff attended Greater Spokane Valley Chamber breakfasts. Youth services Programming: After School Specials were presented monthly at each branch, as well as the usual assortment of storytimes. 'North Spokane Library tried a Bi-Lingual Storytime in Spanish and English, with different themes on the five Thursday evenings with steady attendance each week. Teen Read VVeek was celebrated throughout the month with Uook discussion groups, "Food Fear - Factor" programs, movies, and candy sushi programs. The two building anniversary celebrations featured magician Dick Frost. December's "VVinter VVonderland Variety Show" by Airi t It Good Productions was fun but the weather played a role keeping attendance very low at both Spokane Valley and North Spokane. Community: Our first childcare provider training in October had five participants but there were 19 at the December presentation on "The Six Skills of Early Literacy for Babies and Toddlers." First grade library card drive ].etters were sent to 288 superintendents, principals and first grade teachers and almost 4,000 packets with cards were delivered District-wide to homeschoolers, public and private schools for distribution. Data on new card activation will be computed in early March 2009. Staff attended the West Valley School Distxict Community Engagement Meeting, an ESD 101 sponsored literacy event for ECEAP preschools, and we wexe asked to present at the Eastern Washington Association for the Education of Young Children annual con.Eerence. We've applied for the Washington Sfiate Library 2008 Supporting Student Success Small Project Grants with two elementary schools, one in Spokane Valley and one in the North Spokane area. DISTRIcT ADMINISTRA • Board of Trustees action, October-December • Approved a 2nd revision of the 2008 budget • Held a public hearing on authorized revenue sources for 2009 • Approved 2009 organizational memberships • Heard 2010-2013 revenue and expense projections • Provided direction on 2009 Board of Trustees training and izavel budget • Approved resolutions Adopting the 2009 budget, Providing an Estimate of Property Taxes to be Levied for Collection in 2009, and Authorizing a 2008 Property Tax Levy Increase for Collection in 2009 • Approved a$5 increase in the collection agency referral fee to $15 • Reaffirmed the Library Meetixtg Room Use, Distribution of Community-Interest In.formational Materials, and Public Bulletin Boards, Display and Exhibit Areas Policies; approved revisions to the Personnel Policy. • Approved a resolution Committing Opportunity Online Hardware Grant Matching Funds • Approved the 2009 Balanced Scorecard • Elected 2009 officers: Jacob Laete as chair and Tim Hattenberg as vice-chair Page 3 of 6 • Approved the 2009 meeting schedule and provided direction on 2009 overview presentation topics 2009 budget At $9,953,497, the General Operating Fund budget is once again this yeax the highest in SCLD history, allowing us to meet all budget goals. They include: • Continuing to maintain all services and programs at no less that the increased levels made possible by the 20061evy lid lift • Continuing to maantain salary level competitiveness • Carrying out the 2009 facility maintenance plan, technology upgrade plan, and FF&E maintenance plan • Continue to maintain sufficient 2009 cash flow without a Tax Anticipation Note sale • Refiain sufficient unencumbered recurring revenue to maintain the above through 2010 without a 20091evy lid left election. In revenue, higher than expected new consiruction resulted in a larger than expecteci increase in the allowable property tax levy. There were only minor changes in other revenue sources. In expenses, the biggest increase is for salaries and benefits with library materials next. Spokane is reading This year's Spokane is Reading author events were wildly success.ful. Thexe were about 550 people in the afternoon and 908 for the evening presentation. Auntie's again sold out of "True Diary..." in fihe evening (although they didn't buy nearly enough copies). The book's circulation from SCLD libraries was 768; for Spokane Public it was 671. Staff Day The annual Staff Development and Training Day was held at the Veterans' Memorial Arena Les Schwab Room on October 24. All facilities were closed for the day and about 140 staff and two lYUStees, Mary Lloyd and Frank Payne, attended. Facility master plan research Customer phone survey: The report on the customer telephone survey was delivered on October 10. My rather broad conclusion from reading it is that the majority of our current customers are satisfied with their library facilities and think that will continue to be the case in the near future. Other interesting findings were: ■ On average, respondents visited their favored library 1.6 fiimes per month. ■ Convenient location is the prime reason for favoring one library over another and 15 minutes is the pre.ferred maximum driving time. ■ The most frequent suggestion for irnprovement (34%) was increased selection of materials, a larger facility was second with 14%, and more computers was thixd with 12%. ■ The most highly educated respondents were least likely to anticipate being "very satisfied" with their library in two years. Community phone survey: The report on the community phone survey was delivered October 31. A few of the findings were: ■ Almost 75% reported household members having visited a public library within the past 12 months. ■ 41 % replied that there was nothing the library could do to entice household members to use fihe library more. ■ More paperback, hardcover, and audio books, quiet study areas, and more computers are the top four priorities for facility improvements. ■ 56% said that they would tolerate a drive time of 15 minutes or less to visit a library. OptionPower groups: OptionPower focus group sessions were held in mid-November at Cheney, North Spokane, and Spokane Valley Libraries Page 4 of 6 Community Ieader interviews: Invitation letters were sent to 34 individuals targeted for the community leader interviews with 26 interviews conducted during December. Briefly ■ Trustee Mary Lloyd's reappointment was approved by the Boaxd of County Commissioners at its October 28 meeting. • IT x.nanager Priscilla Ice was appointed to the information technology position on the Library Council of Washington through 2011 and will be eligible for reappointment. The Library Council advises the Washington State Library on use of federal Library Services and Technology Act funds. ■ After receiving the requisite search warrant, I provided the Wenatchee police department with registration information for a library card that was found at the scene of a crime there. DISTRICT • Collection Services • Ordered 4,281 titles and 17,249 copies October through December and added 19,239 item.s to branch collections. • The 2008 net increase in the print and nonprint (audio-visual) collection was 15,748 items - which for comparison purposes is slightly more than the size of Airway Heights' entire collection • Book displays were "Spokane Is Reading... The Absolutely True Diary of a Part-Time Indiari' (October), "Down to the Sea" (November) and "It's About Time: Explore Time Travel" (December). • New MP3, iPod-compatible downloadable audiobooks were available on November 3, with 630 checked out this month; total checkouts of both formats were about 17% above the previously high month. • Offered a new online database, The Columbia Granger`s World of Poetry, on December 16 with unlimited sunizltaneous usexs and remote access; contains 250,000 classic to modern poems in English, Spanish, German, and other languages. Communications • In community relati.ons/public information, worked on special book bags for Cheney and Deer Park building armiversaries; added an Early Learning-New Readers flyer; completed library card campaign preparation and production; continued work on website changes; finalized update of welcome brochure and outreach application/brochure; designed new SCLD library cards that will be produced in early January; updated website trustee information • In media relations/publicity, provided Libranj Journal with "Big Read" photos for its Novembex 15 issue and provided Spokane Valley News-Herald wit.h Spokane Valley Friends and booksale information • Carried out plarululg and publicity for October Spokane is Reading activities with author Sherman Alexie • Worked on a variety of WLA 2009 con.ference tasks, including graphics, the registration mailer, drafting content for the conference program, and working on website content Human Resources • Recruited for five positions with three filled; there were two employment terminations, one promotion, one employee death, and no transfers • HR Manger Paul Eichenberg attended the WCIF/ WCIP meeting in Richland, where the budget and a retiree plan were approved. Page 5 of 6 • Safety Committee met with no issues to report. Inf ormation Technology ■ Installed a new communication rack and UPS to serve the switches, routers and telephone system equipment to address a weakness in our power backup system. ■ Purchased UPS (Uninterruptable Power Supply) units for branches to provide about 30 minutes of battery backup for phones and connection to the server room in case of power failure. ■ Installed new software stations in all but one library; surplused the old equipment in preparation for donating 55 PCs to East Valley School District. ■ Worked with maintenance coordinator to lay groundwork for installation of a backup server room electrical generator in 2009. ■ Continued work on website revisions so they'll be ready for the launch now set for February 2 to coincide with the Tutor.com launch. Finance, Facilities, & Purchasing • In finance, 2009 property tax collections totaled $9,007,710- 96% of the budgeted amount; completed second 2008 mid-year budget review; completed work on the 2009 budget recommendation • In facilities, a suspected natural gas leak at the Argonne building tumed out not to be one, and was possibly sewer gas pulled into the HVAC system due to atmospheric conditions; most facility maintenance study project cost estimates were completed; the volume of snow made it impossible for snow removal crews to keep parking lots and walkways as clear as in previous years and front-end loaders were required to pile it up; snow was removed from roofs on an as-needed basis; there were minor water leakage problems in three buildings and a more serious roofing issue at Deer Park, where some of the steel panels detached and slid down under the weight of the snow and ice • There was normal purchasing activity during the 4w quarter. Ol/12/09 mjw Page 6 of 6 CITY OF SPOKANE VALLEY COMMUNITY DEVELOPMENT DECEMBER 2008, MONTHLY REPORT J LONG RANGE PLANN/NG: Planning Commission The Spokane Valiey Planning Commission met once during the month of December. The Planning Commission conducted two public hearings during the December 11 meeting, including a continued public hearing on proposed amendments to the Airport Overlay zone and a public hearing on proposed amendments to Title 20, Subdivisions, of the Spokane Valley Municipal Code. SpraguelAppleway Revitalizatlon Plan Council continued with deliberations on the Sprague and Appleway Corridors Subarea Plan focusing on Book II, Devebpment Regulations. Scott Kuhta and Kathy McClung attended the December, Spokane Valley Business Association meeting where SARP was discussed. City Center Project City Hall property negotiations continued during the month of December. City Center Environmental Impact Statement/Planned Action Ordinance Project Given recent decisions made by the Council relative to the SARP, the EIS/PAO project is ready to move forward. Contracts for the project were fonwarded to the selected consultant team, Berger/Abarn, for signatures. It is anticipated that this project will get underway in January 2009. CTED Regfonal Collaboration Grant Project Studio Cascade, a consultant for the Collaborative Grant prepared an annotated table of contents for the final report. The final report will propose a series of action items that implement some of the strategies and suggestions of the first report. This report will accurately summarize the discussions held by the technical committee and public officials, describing why these particular action items were chosen. These action items set forth the framework for establishing interiocal agreements. Growth Management Steering Committee of Elected Officials The Steering Committee of Elected Officials (SCEO) did not meet in December. The next scheduled meeting for the SCEO is January 21, 2049. Greg McCormick has been selected as Chair for this group. 2009 Comprehensive Plan AmendmentslUpdates The City of Spokane Valley accepted applications for the 2009 Comprehensive Plan Amendment cycle until November 1, 2008. The City received one privately initiated map amendment application. This application along with the City initiated amendments will be processed over the course of the next several months. A Planning Commission study session is scheduled for February 12. Page 1 of 8 CITY OF SPOKANE VALLEY COMMUNITY DEVELOPMENT DECEMBER 2008, MONTHLY REPORT CURRENT PLANNING: Revenue for the Planning Division for the month of December was $24,559, compared to December 2007, which was $10,442. This is a 135.19% increase from last year. The year-to-date total revenue for Planning is $273,194; the year-to-date total for 2007 through December was $317,731 which shows a percent of change of -14.02° o for the year-to-date. 2008 Planning Revenues - - - $50.000 $40.000 - $30,000 $20,000 _ - a - - , $10,000 $O Jan Feb Mar Apri May June Juy Aug Sept Oct Nbv Dec p Revenue 2008 Revenue 2007 Revenue 2006 During the month of December, Planning Division staff held 10 commercial pre-application meetings and no new building permits were submitted. Pre-applications included 3 new office buildings located at 8001 E. Broadway. Planning Division staff approved 6 commercial building permits, which included a 4,380 sq ft office building and outdoor storage for Lumber Yard Supply, a change of use to a sandwich shop, Sub Division, located at 12623 E. Sprague Ave. and a 4,400 sq ft warehouse addition and loading dock for Spokane Valley Partners. The Division answered 187 phone calls in the permit center, and assisted 161 customers at the counter. As of December, the Departrnent has issued a total of 220 Commercial Building permits for the year 2008, compared to 216 for 2007. This indicates an increase of 1.85% percent of change between the two years. 2008 Commercial Permits lssued so . _ - ~ - kl_ 40 - - - F - - 20 r [I] Fi I I C Fil- Hu Hu rf All 0 Jan ~ Feb I Mar Apr N~y I Jun .lul Aup Sep I Oct Nov Dec p 2008 25 20 18 I 18 I 12 I 24 I 12 47 17 ~ 12 I 9 I 6 0 2007 57 13 18 I 18 , 20 I 16 16 I 18 6 I 8 11 I 14 200i 44 I 25 ( 36 I 34 32 I 23 32 35 24 I 21 I 19 50 Page2of8 CITY OF SP4KANE VALLEY COMMUNITY DEVELOPMENT DECEMBER 2008, MONTHLY REPORT In the month of December, Ptanning Department staff accepted five boundary line adjustments and one administrative exception. The Deparhnent also completed one final short subdivision, and two preliminary subdivisions. Staff conducted four land use pre-application meetings and there was one public hearing conducied by the Hearing Examiner in December. The Planning Department has issued a total of 121 Land Use permits for 2008 which is a 34 24°,0 decrease from the same period last year. 2008 New Land Use Actions 40 so FP zo M~~I.rFe~lb 1o 0 Wr Apr May Jun JuI Aug Sep Od Nov Uec p 2008 14 I 13 10 13 11 6 12 9 8 9 8 10 i9== 2007 16 27 17 12 18 15 9 14 19 17 12 8 1.-6- 2046 1 20 18 30 24 27 15 25 20 17 19 9 a BUILDING D/V/S/ON: The Building Division issued 166 permits in December, 2008, compared with 174 for the same period last year. New one and two dwelling unit structure permits totaled 13 and new commercial structure permits totaled five for the month of December. The total percentage of change for commercial structure permits issued for the year-#o-date is -11.00'Y,~. Major building permits issued in December included Spokane Packaging, Savageland Pizza and Lumber Yard Supply. 2008 CON3TRUCTION PERMtTS soo 4so ' 4ao iso 300 i zso ~ _ i - - zon 150 - 100 ~ ° f.e~ N.r ww ~ry .n,n. .~y Aw a.v~ aa Nw a.~ o2ooaprmta ~7 214 3sa 353 ~e , ait All ze• 3e1 ate ~ tee x 2007 PanN• :t1S 73e 114I 30.~ 461 3a1 98p 584 321 471 248 t74 -a- 2dOb Pwmrt22S 213 393 370 397 326 136 387 343 392 210 27] ZOOS New Structures/Unfts PermKted 60 60 ' 4o 30 20 to - 4 Jnn Feb Mar Apr ' May June I Juty I.uq ~ Sepl ~ Oct Nvv DeG t - onaew I a z ow.+ung urra » Ia -As 3~ sa 22 I 51 ze se 28 Is 13 ■ M~ru-vn~y u.~+es 1 s c o o a s i 1 2 o 0 Lo ruew ~++merela+ sm,c:uaa a e a 7 4 23 4 a Ie a 4 s I ~ Page3of8 CITY OF SPOKANE VALLEY COMMUNITY DEVELOPMENT DECEMBER 2008, MONTHLY REPORT In December 2008, building inspectors performed 739 inspections in 22 days which is an average of 33.6 inspections per day. One hundred ninety-two Right-of-Way inspections were performed for the month of December and Plans Examiners reviewed 40 projects and 10 projects were awaiting review at the end of month. Staff also issued three over-the-counter permits for the month of December. 2008 Building Inspectlons t„Iooo soo III TI- - - - fl ~ Jen Feb Mar ~ Apr ~ Mar .Rne .k~► AuD Sepl Od Nov I Dec O Zppe lro~tllon~ B2~ 924 816 964 ~2 1038 ~ 1204 1 1149 f 1162 12 f'l 905 ~ 738 C310071nspectiarts ~67 889 1114 1148 i 1271 ~ 1352 I 1100 j 1316 787 71255 ~ 938 861 --~oos w~u~~ e.~ I eIe ~ szs ~ 1038 L 1131 ~1238 Lime 1 »ss 1 1~, ~»06 j e7e The reported value of construction, including new structures and additions/alterations is shown in the following chart, comparing these values with 2007. New value for December 2008 totals $3,785,570. 2008 Valuation of Construction $50,000.000 $45,000,000 $40,000,000 $35.000,000 $30,000,000 - _ 2006 Valuatbn - $25,000,000 2007 Valueti0n $20.000.000 2006 Valuatbct $15,000,000 r-4 s10,000000 S5,1000,000 ~ { ao ' Jan Feb Nlar Apr May June .h,ly Aug seQc Od Nov Dec Building revenues for the month of December were $80,470. Revenue for December last year was $58,382 which is a 37.83°r6 percentage of change. Year-to-date information, as of December 2008, is $2,334,877 and for 2007, $1,735,069 which is a 34.57% increase for the year. 2008 Bullding R,evenues s+5o.o00 s~oo,ooo s~so.ooo - - - s3oo.o00 ~so.ooo s~o.ooo tiSO oc~ - =iao,ocr, - - - sso.ati :o Jan F.o IM.r Apr Wy .Ar,. A►y Aup sep 00 1bv ooc ~ O 2008 FZeverxies m= 20Q7 Reverom 2006 Rtrerxie! 1 Page 4 of 8 CITY OF SPOKANE VALLEY COMMUNITY DEVELOPMENT DECEMBER 2008, MONTHLY REPORT CODE COMPUANCE: The number of 'Violations Reported' on the following chart reflects actual Spokane Valley Zoning Code viotations, plus complaints received which were not violations. The complaints received are added to the total because they reflect time officers spent in the field conducting investigations. In addition, the `Investigated" and 'Pending" columns accurately reflect Code Compiiance's current ability to process and investigate backlog cases. The total number of violations reported for December is 19. Code Compliance Files In Process 20C1 150 - - - - - - - - - 100 I j - - - - - - - - 50 tA Uec-G; , Jan Q8 f-t~ b ►rtr-08 r,pr -~F M-ay 08 I Jur;-DF. JuF- L~ ~ Vbbb"Rpp~ ~ 21 25 I 11 E ~ 78 I 02 I 62 I 95 I 00 I 147 I 87 I 91 ( 28 19 Ababemenrts I 38 18 I 57 I 88 I 88 ~40 I 47 I 71 I 1+5 I M ~ 95 I 18 3 IO Fb Transfats ~ 7 ~ 1 I 1 ( 1 0 I 1 ( , I 2 I 0 f 3 ~ 8 I 0 I 0 lo PanarV Ffts ~ 38 ~43 ~ eo I ss ~ sa ~54 67 I 53 ~ 51 ~ 57 ~ zs ~ ze ~ 31 Page 5 of 8 - - , CITY OF SPOKANE VALLEY E COMMUNITY DEVELOPMENT DECEMBER 2408, MONTHLY REPORT The following chart provides a monthly comparison of the types of Spokane Valley Code violations reQOrted. Violations are reported based on the primary complaint received, rather than the number of additional violations identfied on any individual premises. The investigation of a complaint of junk vehicles, for example, might also result in identification of additional violations such as the accumulation of trash or harboring of livestock. These are not inc(uded in the summary. A total of 91 new complaints were processed in December. Total year-to-date reported violations are 1,008 compared to 663 for the same period last year. 2008 Code Total Violations Reported - by Category 160 - - - - - - - 140 120 - - 100 80 - 1 - - ~ gp - - - - - . _ I 40 S u I 20 S O Jan-08 Feb-08 Mar-08 Apr-oB I fu3y-08 iJun-08 Jul-08 IAug-08 Sep-08 I Od-08 ~Now09:Oec-08 ~ ■ Solid Waste 3 14 19 28 20 23 19 19 14 1 5 3 7 p Signs 7 73 40 37 d 1 6 95 40 ~ 62 7 1 a property 6 13 23 43 20 37 23 22 17 12 4 4 p Junk Aufn 2 10 19 24 9 16 8 6 12 6 6 6 ■ EnHronmental 1 2 1 3 4 ~ 0 0 1 0 0 2 1 ■ Com plaint - No Violation ~ 3 6 11 7 6 11 17 1 3 5 3 0 p Clear Vlew Triangte 2 0 2 2 3 7 7 3 1 1 2 071 Activity is consolidated into the following six categories: Environmenta! (seweNseptic, critical areas, animal and nuisance violations); Praperty (Right of Way, property use, dangerous building, landlord/tenant, illegal business and signage violations); Junk Auto - Solid Waste (solid waste, illegal dumping, and household waste violations); and Clearview Triangle and Complaint. The Spokane Valtey Police Department, in conjunction with SCOPE, has requested the assistance of Code Compliance in identifying junk vehicies abandoned within the right-of-way. SCOPE volunteers tag the vehicles. Vehicles which have not been moved by the following Friday are towed. Page 6 of 8 CITY OF SP4KANE VALLEY COMMUNITY DEVELOPMENT :DEDECEMBER 2008, MONTHLY REPORT DEVELOPMENT ENGINEERING: The Development Engineers processed 16 files in December. The significant files are four commercial applications, which include a 236 unit apartment complex and proposed &lot binding site plan for Granite Pointe Apartments, grading for sewer/utilities for Shelley Lake Aparbnents and tenant improvements for Central Business Park, Suites A & E. Six commercial pre-application files were revie°wed including an 18,766 sf, two-story medical office building for Spokane Valley ENT, a 600 sf fabric storage for sait for highway maintenance for WSDOT and a RV and boat storage facility for Appleway RV & Boat Storage. One conditional use permit, two land use pre-apps, and three short plat final applicatians were also reviewed for the month. Dfwlopmert 6r4iheerkg Work by Type 100% ~ 90% , 80X 7ox - ` 60% - ~ %60% - 40% - . 307G - ' 2076 % ~ - - ~ 10'K - 0'6 - - , Jan-08 Feb-08 Mar-08 Apr-08 Msy-08 Jun-08 Jul-08 Aug-08 Sep-08 Oct-08 Nov-08 ■&ndin9 SMe PIan a OoundarY Line Adjustrtmnt o Change ot t1.se ■ Domrercial ■ Comrercial Pre-Apps ■ Oondkional lJse PWm't O Fmid SubdNision O Land Use Re-App ■ Razonef5ubdlvfsan ■ Sha1 Subdrrisbn Page 7 of 8 _ , 1 CITY OF SPOKANE VALLEY COMMUNITY DEVELOPMENT DECEMBER 2008, MONTHLY REP4RT CUSTOMER SERVICE: Permit Center The Permit Center staff assisted 376 customers at the counter and handled 371 customers' inquires by phone in the permit center. Building Permits The following table summarizes the performance of the Permit Center for those permits entered in the ~'LUS system, measured from the time that the application is deemed 'counter-complete' to the time that Submittal to Issuance A Z ~ a L Value a a a o 0 0 ° o ~ ~ o MMMML I a ~ NEW • • tndustrial6uflditxg , OREPAC/LMB 2 $497,964.00 57 44 70 Mercantile . PIZZABEHM ~ 2 $973,559.00 ~ 73 50 ~ 95 ~ OfficelProfesslonal WELLS FARGO 1 $75.175.00 52 . 52 52 REMODEL Apt 3 Story or Less i FIRE REPAIR 1 $474,000.00 18 18 18 IndusUial Bui{dinQ RACKING 1 $13.500_00 79 78 ~ 79 tilercarttile OTC 1 $2,500.00 2 2 21 , UfficPJProfesslonal OTC 1 $30,000.00 = 3 3 3 ! Struciure OTC 1 54.397.00 9 9 9 UPCOMING DATES 4F INTEREST: January 19 Martin Luther King, Jr. Day - City Hall closed January 22 Washington State Planning Short Course - 6:00 pm Ptanning Commission meeting, Council Chambers January 23 Developers Forum on Proposed Street Standards - 7:30 am, Council Chambers Page 8 of 8 SG ~ ~pdllaiRIL; Va1.le y 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhallCspokanevalley.org Memorandum To: Dave Mercier, City Manager, Mike Jackson, Dep. City Manager From: Ken Thompson, Finance Director Date: January 17, 2009 Re: December Report December high!ights in Finance included: Street fund revenue source A telephone utility taac was passed by the council in August. Organizations providing telephone have been notified of the January 1, 2009 effective date. Ifi appears telephone service organizations have been notifyi.ng their customers as we have received a few calls from citizens with questions about the tax. This tax will be dedicated to Street Fund costs. 2007 annual financial report and audit Representatives of the state auditor's office will return in the next 30 days to finish their review of city financial statements. Lodp_inR tax for tourism nromotion Staff sent notices of grant awards and confiracts to these agencies for 2009 activities. Financial reports Reports showing a comparison of revenues and expenditures, to the 2008 Budget, are attached. This information is preliminary and will be updated in January and February as we close our December books. Staff will be accruing both xevenues and expenditures at year end so expect changes when you next see this report. Council will be updated in February for year-end entries. Sales tax and gambling tax revenue is down from 2007. However, beginning fiind balance was significantly greater than expected which will offset the revenue decrease. General Fund expenditures will likely be less than our budget which will help offset the decrease in revenue mentioned above as well. The investment report is attached for your review Lease extension Staff has been discussing a lease extension with Web Properties. The current lease expires April 1, 2010. City of Spokane Valley General Fund Budget Variance Report For the Period Ended December 31, 2008 Tentative at January 20, 2009 Amended Budget December YTD Unrealized Percent 2008 Revenues Revenues Revenue Realized General Fund Revenues: Begining Fund Balance $ 5,167,000 $ 13,747,194 $ (8,580,194) 266.06% 7 Property Tax 10,496,500 600,183 9,787,292 709,208 93.24% Sales Tax 19,165,800 1,469,376 17,038,883 2,126,917 88.90% Gambling Tax 720,000 335 570,845 149,155 79.28% Franchise Fees/Business Licenses 853,450 10,612 765,153 88,297 89.65% State Shared Revenues 1,320,550 347,007 1,467,076 (146,526) 111.10% Planning & Building Fees 1,965,000 80,955 2,099,373 (134,373) 106.84% Fines and Forfeitures . 1,300,000 117,695 1,590,274 (290,274) 122.33% . Recreation & Centerplace Fees 507,000 29,472 666,174 (159,174) 131.40% 15 Investment Interest 414,100 34,366 457,981 (43,881) 110.60% Operating Transfers 165,000 - 40,000 125,000 24.24% 3 Total General Fund Revenues: $ 42,074,400 $ 2,690,001 $ 48,230,245 $ (6,155,845) 114.63% Amended Budget December YTD Unrealized Percent 2008 Expenditures Exqenditures Expenditures Realized General Fund Expenditures: Legislative Branch 319,991 25,523 255,831 64,160 79.95% Executive & Legislative Support 997,076 78,581 883,810 113,266 88.64% Public Safety 19,297,300 1,555,796 17,655,649 1,641,651 91.49% Operations & Administrative Svcs 1,655,707 122,724 1,260,741 394,967 76.15% Public Works 956,437 56,184 760,980 195,457 79.56% Planning 8 Community Dev. 3,713,139 262,182 3,118,105 595,034 83.97% Library Services 20,000 3,005 6,666 13,334 33.33% 6 Parks & Recreation 2,644,420 146,362 2,335,680 308,740 88.32% General Government 3,417,988 292,482 1,940,577 1,477,411 56.78% Total General Fund Expenditures: $ 33,022,058 $ 2,542,840 $ 28,218,040 $ 4,804,018 85.45% 1/21/2009 2:21 PM City of Spokane Valley Other Funds Budget Variance Report For the period ended December 31, 2008 Tentative at January 20, 2009 Amended Budget December YTD Unrealized Percent 2008 Revenues Revenues Revenue Realized Other Funds Revenues: Street Fund $ 6,422,972 $ 198,262 $ 1,940,335 $ 4,482,637 30.21% 10 Arterial Street Fund 850,000 779 15,870 834,130 1.87% 4 Trails and Paths 30,000 37 959 29,041 3.20% 5 Hotel/Motel Fund 668,000 36,073 450,726 217,274 67.47% Civic Facilities Replacement 397,000 663 406,249 (9,249) 102.33% Debt Service - LTGO 03 600,000 139,676 596,873 3,128 99.48% Capital Projects Fund 4,420,000 77,550 1,052,375 3,367,625 23.81 % 4 Special Capital Projects Fund 4,420,000 77,927 1,049,497 3,370,503 23.74% 4 Street Capital Projects 7,354,023 1,147,283 1,818,621 5,535,402 24.73% 4 Mirabeau Point Project 454,000 604 8,424 445,576 1.86% 5 Community Developmt Block Gmts 245,000 - - 245,000 0.00% 4 Capital Grants Fund 11,347,000 7,566,683 7,926,524 3,420,476 69.86% 4 " Barker Bridge Reconstruction 5,862,800 - - 75,202 5,787,598 1.28% 4 Stormwater Mgmt Fund 3,160,000 128,506 1,736,073 1,423,927 54.94% 10 Equip. Rental & Replacement 780,000 1,263 19,262 760,738 2.47% 10 Risk Managemeni 217,100 24 188,331 28,769 86.75% Reserves: Centerplace Operating 335,000 560 7,825 327,175 2.34% 8 Service Level Stabilization 5,400,000 8,664 120,845 5,279,155 2.24% 8 Winter Weather 560,000 928 12,941 547,059 2.31 °r6 8 Parks Capital 4,260,000 147 1,488,369 2,771,631 34.94% CiviC Buildings 5,085,000 9,383 131,690 4,953,310 2.59% 8 Total Other Funds Revenues: $ 62.867 895 S 9.395.011 $ tQ,Q„46 99J 43.820.904 30.30% Amended Budget December YTD Unrealized Percent 2008 Expenditures Exoenditures Expenditures Realized Other Funds Expenditures: Street Fund $ 4,742,304 $ 220,144 $ 3,952,604 S 789,700 83.35% 2 Arterial Street Fund 850,000 - - 850,000 0.00% 3 Trails and Paths 30,000 - - 30,000 0.00% 5 HoteUMotel Fund 668,000 99,271 475,580 192,420 71.19% 1 Civic Facilities Replacement 397,000 - - 397,000 0.00% 5 Debt Service LTGO 03 600,000 393,436 596,873 3,128 99.48% Capital Projects Fund 4,420,000 69,838 92,176 4,327,824 2.09% 4 Special Capital Projects Fund 4,420,000 69,838 92,176 4,327,824 2.09% 4 Street Capitat Projects 7,354,023 1,183,574 4,612,809 2,741,214 62.72% 4 Mirabeau Point Project 454,000 - - 454,000 0.00% 5 Street Bond Capital Projects - - - - 0.00% Community Developmt Block Gmts 245,000 - - 245,000 0.00%5 Capital Grants Fund 11,347,000 1,586,817 6,693,313 4,653,687 58.99% 4 Barker Bridge Reconstruction 5,862,800 1,670,254 1,832,397 4,030,403 31.25% 4 Stormwater Mgmt Fund 1,983,944 142,349 1,125,128 858,816 56.71% 10 Equip. Rental & Replacemnt 780,000 - - 780,000 0.00% 11 Risk Management 217,100 - 187,048 30,052 86.16% Reserves: Centerplace Operating 335,000 - - 335,000 0.00% 13 Service Level Stabilization 5,400,000 - - 5,400,000 0.00% 5 Winter Weather 560,000 - - 560,000 0.00% 14 Parks Capital 4,260,000 900,902 2,518,856 1,741,144 59.13% 4 Civic Facilities Capital 5,085,000 20,498 118,058 4,966,942 2.32% 4 Total Other Funds Expenditures: LJ0.011.171 $ 6,356.921 ~ 22.29= $ 37.714.154 37.15% 1121/2009 2:21 PM City of Spokane Valley Investment Report For the Month of December 2008 Balances Are Tentative Total LGIP* BB Money Mkt** BB CD Investments Beginning • $ 41,821,440.13 $ 1,666,315.33 $ 1,063,340.92 $ 41,923,565.82 Deposits 2,059,495.57 - - 2,059,495.57 Withdrawls (6,500,000.00) (1,000,000.00) - (7,500,000.00) I nterest 59, 961.29 1,415.72 - 61, 377.01 Ending $ 37,440,896.99 $ 667,731.05 $ 1,063,340.92 $ 391171,968.96 Balances bv Fund 001 General Fund $ 15,064,506.30 101 Street Fund 1,303,802.87 102 Arterial Street 482,483.80 103 Paths & Trails 10,163.98 105 Hotel/Motel 303,832.96 120 CenterPlace Operating Reserve 346,391.31 121 Service Level Stabilization Reserve 5,363,745.79 122 Winter Weather Reserve 574,369.93 123 Civic Facilities Replacement 410,505.64 301 Capital Projects 2,010,556.73 302 Special Capital Projects 2,299,499.86 304 Mirabeau Point Project 373,914.12 309 Parks Capital Project 90,813.14 310 Civic Buildings Capital Projects 5,808,645.47 402 Stormwater Management 1,924,726.54 501 Equipment Rental & Replacement 738,555.04 502 Risk Management 14,921.25 37,121,434.73 Pending journal entry 2,050,534.23 $ 39,171,968.96 *Local Government Investment Pool Banner Bank FOOTNOTES 1 Most costs are typically late in the year. 2 Winter weather & costs were excessive. 3 Most transfers yet to be made 4 Capital projects often take a number of years to plan, engineer, acquire right of way and construct. 5 No projects planned in 2008 6 Small amount of 05 library tax due district. Budgeted amount is too high. 7 Estimated, pending 08 review. 8 Interest earnings. 9 Most equipment fully funded in late 05. 10 Beg. Bal. included which understates realized amounts and 11 For replacement of vehicles & computers. - - - - - 12 For capital projects during summer months. 13 Required operating reserve, no expenditures planned for 2008 14 Transfer to street fund pending. 15 Revenue for 2009 events will be moved to 2009. 1 /21 /2009 2:21 PM CS ,,;0OValley 11707 E Sprague Ave. • Suite 106 • Spokane Valley WA 99206 509.921.1000 • Fax: 509.921.1008 • ci"ll a)s kanevalle .or Memorandum To: David Mercier, City Manager, and Members of Council Frnm: Mike Jackson, Deputy City Manager Date: January 6, 2009 Re: Quarterly Report - Summary of October - December 2008 Activities Admwistrative: Law Enforcement Billing Dispute - Forensic accounting report completed, reviewed, and provided to Spoka.ne County. - r Cable Franchise Renewal - Assessment complete, legal review pending y City Hall Funding - Comparative analysis completed r Splashdown Contract - Historical financial analysis completed for Parks & Recreaaion Department 2009-2014 Six-Year Business Plan - completed - new/ Performance Measurements & Workload Indicators ~ 2009 Work Plan - Completed including 2009 Council Goals w/ tasks and timelines; including Deparhnent Objectives y Contract Citizens' Survey complete. Phone survey will begin January 19 a.nd complete February 9, 2009. Human Resources: Recruiting/Employment ~ Recrakrreew N Aplicars& ~ :Lt4wY3em Recreation 1lssistant ~ 9 ~ 0 Stormwaier Engineer ~ 17 ~ 1 Assistant Traffic Engineer ~ 11 ~ 5 Database Adm in i strator ~ 18 3 Accounting Technician ~ 38 4 TOTAL: ~ 93 ~ 13 (~i F - - Posilion a71Qs 1 us Database Ac.iillinisirator Ncw Position, Candidate Selected, DOH; 1/05/2009 Engi.neer, Stormwater Replacement, Candidate Selected, DOH 12/31 /2008 Assistant Traffc Engineer New Position 2009, Candidate selected, DOH 1 / 12/2009 Accounting Technician New Position 2009, Candidate selected, DOH; 1 /5/2009 • The City of Spokane Valley is currently at full employmeat for all regular full-time and part-time positions. Deputy Ci1y Msnager Quarterly Report - continued ~ January 6, 2009 -2- ~ Public Inforwation: Key Reporting Areas for 2008 (4' Quarter Numbers Shown) 300 V, 274 250 200 -~-1 st Qtr 176 ~ 2nd Qtr 150 3rd Qtr x 100- 4th Qtr - ~ - - - / 50 4 0- Media Media Earned Media Total Media Hot Topic Contacts Releases & Stories Stories Community E Traffic alerts Newsletter Googlevideo views oLSpokane Vallg videos (see chart~: . , Mte uploaaea views ~ Spokane Valley's FaIVVlfinter Parks & Recreation Programs Od 14, 2008 10 i r Sprague/Appieway Revitalization Plan Community Workshop #4 (Pt.S) Sep 29, 2008 20 Sprague/Appieway Revitalization Ptan Community Workshop #4 (Pt.4) Sep 29, 2008 6 r Sprague/Appbeway Revitalization Plan Community Workshop #4 (Pt.3) Sep 29, 2008 12 Sprague/Appleway Revitalization Plan Community Worlcshop #4 (Pt_2) Sep 29, 2008 11 Sprague/Appieway Revitalization Plan Community Workshop #4 (Pt.1) Sep 29, 2008 36 Spokane Valley City Center Concept SeP 17, 2008 ' 121 ' City of Spokane Valley - Sprague/Appieway Revitaliza6on presentation 212008 Sep 9, 2008 106 Spokane Valley Planner summarizes SARP 1011812007 Sep 3, 2008 29 ~ _ • Spokane Valley Mayor Rich Munson discusses SARP 7/12/07 Sep 3, 2008 16 2008 Spokane Valley State of the City Address Jul 22, 2008 42 City of Spokane Valley - informational clip on roundabouts Jun 30, 2008 256 _ • Other o Record snowfall public information efforts consumed most of the last two weeks of the year ■ Daily and sometimes twice daily snow updates to the media were supplemented by corresponding snowline message updates, website updates, and special editions of the ■ ema.iled HotTopics community newsletter. . Deputy City Manager Quarterly Report - continued January 6, 2009 -3- Web Site Summary 4th Qunrter 2008 ~ October November ~ December Year to I)ate Unique User Sessions ~ 403,245 ~ 39,529 ~ 423,693 ~ 12?,467 Top Five Pages Viewed Employment ~ 4,955 ~ 43,301 ~ 4,095 ~ 13,3 -51 Police ~ 902 ~ 667 ~ 864 ~ 2a43 3 GIS Maps 799 ~ 636 ~ 863 ~ 2,298 Bldg. 816 ~ 599 ~ 454 1,869 Community Development ~ 791 ~ 557 ~ 424 1,772 Top Five "Referrer" Web Sites Spokane County - employment 464 551 ~ 488 1-S() 'i Public Notices/RFP's ~ 0 ~ 422 ~ 313 ~ 735 Municipal Research (MRSC) 187 ~ 203 ~ 193 ~ 58 County Ideas 173 139 ~ 167 479 Street Mai.ntenance ~ 0 ~ 0 ~ 350 ~ 350 =entral Reeeption: Business Registration • 335 New regi strations • 1361 Anriual renewals (Due annually in December) Ca11 Volume 4th Quarter Cali Lop History r FrJ t.'I . . . 1600, i »oo - 1200 eoo ' - soo .00 l-' - - - - - ~ o . . cxWn~,~ ~co HWW i,mo ":c Ops `AaoWn Paft a Rec ~ ~r,~y ne+~e+opmerr ~ - ' ;■OclpDer 606 111 21 1 33 1 YW 120 27 200 f38{ 3E , G NbrirnDar 107 71 ~ N ?1 ~ 23a 79 14 t?t 978 ■ OecenDei 1 301 ~ 73 ~ 28 25 ~ 259 78 i f 18d ,~62 '~~`'p • Central Reception was staffed on vecember 26, 27, & 28, in response to calls generated b}, record snowfall. Over 700 calls were logged. Citizen Action Request forms were completed for all calls and ,,vill be useful in future plannin~~. Deputy City Manager Quarterly Report - continued January 6, 2009 -4- Cfttren Action Requests 4th Qtr 900 800 700 600 500 Ie Series 1 400 300 200 100 0 Octobef November December Total Visitor Volume 4th Quarter Visitor Log History December, 295 October, 461 November, 291 » a cm rs PARKS AND ~ECREATI0 N Vafley- FOURTH QUARTER RERORT 2008 ADMINISTRATION AND PARKS: • The location for the Children's Universal Playground project was final¢ed and work on the final playground design is in full swing. Since the new location will be on the south end of the CenterPlace campus, a master plan will be prepared to allow for future development. The final design is expected to be presented to the City Council in January. Construction is anticipated to be completed by September 2009. • Contract negotiations with Splash Down continue; however, little progress has been made. We expect the pace to pick up after the first of the year. Without a new lease in place, Splash Down will not be allowed to open and operate in 2009. • The favorable fall weather allowed the pool renovation projects to continue to make progress. Park Road Pool has reached substantial completion and the City has accepted the work. At Terrace View Pool, the lazy river feature has been poured and the new mechanical systems are nearing completion. Work at Valley Mission includes the new mechanical building and zero-depth entry pool. • Design work on the park improvements at Valley Mission Park has been completed. The park will receive a new picnic shelter, new play equipment, new securfty lighting and new circulation paths. The project is scheduled to be bid in February and completed by June 1, 2009. I • Staff continued to work on the plans for co-hosting the 2009 Washington Recreation and Park Association's state conference next April in Spokane. • Staff has spent considerable time working on budget and capital issues for 2009 as well as working with other City Departments on a variety of issues including street trees, legislative projects, contracts, etc. • Mother Nature dominated the month of December providing us with five feet of snow and all the associated joys of dealing with that. Needless to say, there were impacts to not only CenterPlace, but the Police Precinct as well. CenterPlace had damage to the gutter system, greenhouse and several rooms with ceiling leaks. At the Police Precinct, the major challenge was removing the heavy snow. Despite getting the snow removed in a dmely manner, there were several wall cracks and two leaks observed. ~ ~ CENTERPLACE: • Four caterers were selected to participate in the final interview process to be the Food Services contract provider at CenterPlace. Beacon Hill was selected. The contract will go to City Council by the end of the ]anuary to be approved. CenterPlace will receive commission on food and beverages served at CenterPlace. In conjunction with the Food Services Contract, we have created third party catering policies which will grandfather pre-approved caterers to provide food at CenterPlace. • CenterPlace has received approval from tfie State of Washington Department of Transportation to receive highway directional signs for CenterPlace. The signs will be posted on I-90 near the Evergreen exit as well as on Evergreen Road. This will make CenterPlace much easier to find for our regional customers. • We are working with Marketing Solutions Northwest to create a television ad for CenterPlace. The ad will air in Spokane, Westem Montana, Tri-Cities and Lewiston in the first quarter of 2009. We will also be sending out flyers to the outlying areas early 2009. CenterPlace staff took 29 reservations this quarter, which resulted with 49 more events for 2008 than in 2007. The breakdown of 2006-2008 events are as follows: Ce nte rPlace Ev e nts 1 st-3rd Qtrs 700 650 - 600 550 500 450 - - - - - - _ . _ _ i 400 - - - - - ' 02006 350 • - - ~ ■ 2007 300 ~ 02008 250 200 150 100 - - 50 0 = ~ ~.,ec~ 'ei$~ c~ ~NCO' 2 CENTERPLACE cont'd: CenterPlace Year-to-Date Revenue $400.000.00 ;350,000.00 - - s300,000.00 $250,000.00 - $200,000.00 • Total Projected Revenuefor theYear ■ Revenue Received Year-to-Date $150,000.00 a100,000.00 - $50,000.00 2007 zDos CenterPlace Year-to-Date Expenses * $700,000.00 $600,000.00 - $500,000.00 $400,000.00 - 2008 Projected 6cpenses ~ S1300,000.00 p - - , ' - $200,000.00 $100,000.00 -i , 2007 2008 * Expenses do not include the buiiding or workstation replacement funds. RECREATION AND AQUATICS: • Fall Lego League had 21 participants 9-14 years old during the 13-week program, which ended with a regional competrtion held at Eastem Washington University. • Established monthly meefings with the new Valley HUB Director, Steve Becker, to discuss possible areas of partnership between the HUB and Parks and Recreation. • Jennifer Papich attended the Washington Recreation and Parks Association Mid-Year Conference and Tradeshow at the Seattle Convention Center December 3 in Seattle, WA. • Successful preschool Halloween and Thanksgiving classes were held for youth ages 3-5 years. • Partnered with the Spokane Valley Rotary Club to present Breakfast With Santa. Over 200 participants attended this successful event. , ~ SENIOR CENTER: . PickJebafl at the HUB contin+ues to be p+opular. Orrer 80 seniors have played the game at I~ast once, and their grandchildren j+oin in on tfne fun too. • Spokane County ofFered Accessible'Voter Training for people with disabi6ities shawing them how ta aperat~ a voting machine, • The We16ness Center heId three clinics to administer flu and pneumvnia shots for any age. • Two WSU nursing students vvere availabMe in the Weflness Center every 1Nednesday to check blood pressure, biood sugar, and o°ffer general health informativn. They alsca of#ered other services such as nutritionJcooking inforrnatian and samples, diabetes education, spa day, flue prevention, an+d fa11 preventian. The students are well received. • We wer+e the only locatian in the Spakane VaMley wfnere peopl~ could abtain applicativns for the No1'th@a5t Vti,~~sh1t1gtOf1 HoUs!ng SolUtlflns fQr lo1N InCOme hUUSIng, .We were a valuable resaurce and referral hot line for numerous phone calls for heap with shoveling and requests fvr othet` services. _ • The Washington State Association of Senior Centers conference comrnittee met at the center. • The coffee shop remains one of the most popular activities, as daes the billiards room. * Nintendo Wli was played for the frst time and everyone enjoyed Mt{ especiafiyr the bowling. It is a great way to exercise and for sociai interaeti+an. • State representatiues of Medicar+e and Aging and Long Term Care of EasternWashing#on held an informational seminar on Medicare to the community. There are several changes %n Medicare and many different pIans to choose from. Fiftr people attended. • The dance committee held aspecial dance to recognize V~terans on November 12"'. Music from each branch of the military senrice was performed by the three-piece band. The seniors especialiy e~~oyed this Winti of tribute, • Astress reduction seminar vvas held which gave instruc#ion on breathing techniques and exercises to help with sttress, .Cancer Care Discovery Shop heId a style shouv and Iunchevn, which v►ras attended by 100 people. All the clvthing is for sa1e following the s'tyle show rrrrith aII the proceeds _ benefittir`ag the Di~~overy Shop. ~ • The popular Craft Fair and Bake SaIe was held in the Great Room at CerrterPlace. There were 25 v°endors selling various crafts and homemade items. • The patluck and nevu member get together is held the Iast Friday of each mionth. This is a great opportunity for newcomers to get acquainted and be intx-oduced to the senior center and the monthly activities and specia1 events. Generally, there are 35-40 people in attendance. • Total attendance far October was 3,591 participants. Total attendance for Navember was 3,014 participants (nvt includirtg the cr-aft fair attendance). December's attendance was minimai due to weather condffionsr h~wever, +every day the center was openfthere were at Ieast five pool piayers. 4 MEMO TO: Dave Mercier, City Manager FROM: Rick VaaLeuven, Chief of Police DATE: January 19, 2008 RE: Monthly Report December 2008 )December. 2008: December, 2047: CAD incidents: 4,367 CAD incidents: 3,914 Reports taken: 12,206 Reports takea: 1,350 Traffic stops: 1,026 Traffic stops: 939 Traffic reports: 266 Traffic reports: 307 CAD incidents indicate calls for service as well as self-initiated o~icer contacts. The compariso-n of CAD incidents between 2007 and 2008 shows an average increase of approzimately 500 incidents per month in 2008. Hot spot maps are attached showing December residential burglaries, December commercial burglaries, December traffic collision hot spots and December vehicle prowling hot spots, along with November and December stolen vehicle hot spots. Also attached are nine bar graphs for 2006, 2007 and 2008: commercial burglary, garage burglary, resideatial burglary, forgery, malicious mischief, stolen vehicles, theft, vehicle prowling, and property crimes comparisons. ADMINISTRATIVE: Photos from the annual Holidays and Heroes ro'ect in December : ~ ~o _ . - - ~ t' ! r IIU ~ 11 . , _ _ _ T..` .-~lI • a' . ~ _ I ~ : l- e ♦ 7~F . ~ . . S~s ,,,y,4. •7' ~ , i F:~- ~ -.~l~t_ ;~I`~;j;,lrj,ifE'•3't'.' , % ~ _ v f 11 . Page 1 . ♦ Police officers from the Spokane Valley Police Department, the Spokane County SheriMs Department, Post Falls Police Departmeat, Kootenai County Sheriff's Department, Coeur d'Alene Police Department, Coeur d'Alene Tribal Police, and many law enforcement agencies in the area join together each year in volunteering for this event in order to make Christmas a little brighter for needy children and their families. Children's names are provided to the organizers by School Resource Officers, school counselors, patrol officers or deputy sheriffs who have come into contact with a needy child during the year. The cluldren are picked up at home by a police officer in a patrol car and are driven to Wal-Mart stores in the Spokane Valley and Post Falls, where gifts area chosen for the children and their families. They are then taken back to the Coeur d'Alene Greyhound Park to visit with Santa, while volunteers wrap their presents and prepare large food baskets for the families. At the end of the day the officers load the presents and food into their patrol cars and take the children home. Officers begin collecting cash donations and food iterns in late October for the event, and the officers who participate on the day of the project volunteer their time on their day off. Chief Vanl,euven was among the Spokane Valley officers who participated in the project and personally nominated a young child with a needy family. ♦ Chief VanLeuven served as an assessor for the Spokane Valley Fire Department examination to establish an eligibility list for the position of Deputy Chief. ♦ ChieF VanLeuven attended the annual Injury Preveation and Volunteer Recognition day sponsored by the Spokane Regional Health District and the Spokane County Traffic Safety Commission. The event also served as the kick-off for the "Night of 1000 Stars" campaign. ♦ He also attended an Iriland Law Enforcement Leadership Group luncheon, sponsored by the Air Force Office of Special Investigations at Fairchild Air Force Base. ~ ♦ Lt. Gary Smith and Chief VanLeuven participated in a debriefing following the Exxon fuel tank leak. Everyone was very pleased with how well responders worked together on this incident. ♦ During the month of December, Chief VanLeuven was "on call" for a total of fourtee❑ 12-hour shifts for patrol lieutenants. COMMUNITY ORIENTED POLICING: ♦ Rick Scott, Director of S.C.O.P.E., reported that December volunteer total hours are usually lower than other months, due to the holiday activities. Edgecliff S.C.O.P.E. remained open longer despite the severe wea.ther conditions, receiving phone calls from snowed-in residents. One elderly resident needed an i.mportant medical prescription and had no way to get to the pharmacy, and S.C.O.P.E. volunteers made sure the medicine was delivered. They also helped shovel snow for others. A number of volunteers also assisted at the Emergency Operation Center phone bank during the extreme weather. ♦ S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 83 on-scene hours (including travel time) in December, responding to motor vehicle accidents, traffic Page 2 control incidents and structure fires. They also assisted at the Christmas tree lighting ceremony in the Spokane Valley. SIRT volunteers contributed 1,390 on-scene hours, including travel time, during the year 2008. There are currently 23 certified SIRT members, with two in training. SIRT actual volunteer ti.me, including training, special events, standby and response, totaled 6,696 hours. ♦ S.C.O.P.E. volunteers who monitor disabled parking in the Spokane Valley issued 39 infractions, along with 61 waraings, in the month of December. Nine volunteers contributed 233 hours to the program this month. For the year 2008, volunteers contributed 4,284 hours and issued 624 infiactions. Of those 624 infractions, Al Fisher was responsible for writing 416 of the citations. ♦ Twenty-six abandoned vehicles were tagged for impoundmcnt in the Spokane Valley in December by S.C.O.P.E. volunteers, with eight of the vehicles eventually towed and citations issued. Three vehicle hulks were also processed in December. For the year 2008, 381 abandoned vehicles were tagged, with 147 towed and 142 citations issued. One hundred ninety-eight hulks were processed during the year. The above-mentioned efforts are only a few of the many ways that S.C.O.P.E. N'olunteers regularly assist law enforcement. Rick Scott also reported that in the month of December and also for the entire year, the four S.C.O.P.E. staiions in the City of Spokane Valley contributed the following number of volunteer hours: December Volunteers Hours Qer station: 2(}08 Volunteer Aours Qer station: Central Valley 410.5 hrs. Central Valley 7,202 hrs. Edgecliff 409 hrs. Edgecliff 6,548.5 hrs. Trentwood 282.5 hrs. Trentwood 3,461 hrs. Universitv 347.5 hrs. Universitv g516 hrs. Total SV Decemberhrs. 1,449.5 hrs. TOtal SV 2008 brs. 25.727.5 hrs. National Hourly Value ♦ From "Volunteers ia Policing Service" dated 1112/09: Volunteers provide many intangible benefits, making it difficult to quantify the value of a volunteer program. Independent Sector, a coalition of approximately 550 charities, foundations and corporate giving prograrns, annually calculates an howly dollar value of volunteer fime. The 2047 value was $19.51 an hour. This value of volunteer time is based on the average hourly earnings of all production and nonsupervisory workers on private nonfarm payrolls (as determined by the Bureau of Labor Statistics). Independent Sector takes this figure and increases it by 12 percent to estimate for fringe benefits. Using their National formula for calculating the City of Spokane Valley S.C.O.P.E. Volunteers hourly value for 2008: 2008 SV S.C,O.P.E Volunteer hours 25,727.5 a $19.51 hr. _$501,943.53 The benefits received by t6e City of Spokane Valley and t6e Spokane Valley Police Department from the efforts and time contributed by these volnnteers is immeasurable. We are truly grateful for this wonderfol group of people. ♦ West Valley S.C.O.P.E. and University S.C.O.P.E. both celebrated the holidays with Page 3 ~ parties in the month of December. Chief VanLeuven and his wife, Diane, enjoyed attendi.ng both of these occasions and having the oPPortunitY to visit with S.C.O.P.E. I members in a social atmosphere. OPERATIONS: ♦ Crime Check Returns in January Crime Gheck becomes available once again on January 5, 2009, utilizi.ag its former number of 456-2233. This number will be available 24 hours a day, seven days a week. The reinstatement of Crime Check should allow 9-1-1 to again be the emergency-only contact for law enforcement and fire services. Citizens should call Crime Check in the following circumstances: To file a police report over the phone for a crime that is no longer occurring; if you witnessed a crime that previously occurred; if you have information about a past crime; to add information to a previous crime report; if you are a victim of a crime that is not in progress; to report a crime after the fact that does not require an officer or deputy response. Remember, Crime Check is for reporting a non- emecgency Crime. 9-1-1 is for reporting Emergencies. ♦ Stolen Property Located by Property Crimes Task Forcc Two motorcycles and 102 other items of suspected stolen property were recovered from a Spokane Valley home by Property Crimes Task Force (PCTF) investigators after Spokane Valley Police received information from the victim owners of the two motorcycles about a possible location of the stolen bikes. The victims had posted information regarding the theft and photos of the stolen bikes on Craig's List on the Internet and later received a call with the tip. The PCTF officers, a shared resource for the Spokane `lalley Police Department and the Spokane County Sheriff s Office, were able to obtain a search warrant, and they located the stolen motorcycles along with other suspected stolen property stacked to the ceiling in the suspect's garage, including contractor-grade power tools, high-end mountain bicycles and flat-screen television sets. .The PCTF is making attempts to locate owners of the recovered merchandise. In the master bedroom a detective found a.22 caliber semi-automatic pistol and a 12-gauge shotgun. In addition to other charges involving the stolen property, the 30-year-old male suspect was later charged with lst Degree Unlawful Possession of a Firearm after it was learned that the suspect had juvenile felony convictions that prohibited him from passessing guns. ♦ Practice Grenade Causes School Lockdown West Valley High School went into a 30-minute lockdow-n early in December after a hand grenade fell out of a canvas pack and hit the floor in a classroom. Spokane Valley Police officers eventually determined the device was an inert practice grenade, but not before the students were locked down and the admin.istrative offices evacuated. School Resource Deputy Damon Simmons called for assistance, and at least fifteen SV police officers and sheriffs deputies began responding to the school. After it was determined the grenade posed no threat, most of the officers discontinued their response and the student body was released from lockdown. The student involved told Deputy Simmons he had bought the items at a military surplus store and intended to take them to a friend's bome after school. The student was being disciplined administratively but will face no cruninal charges for the incident. Page 4 1 e ti:-( ;1ar) 'I 111-catcw, Chi'lstillas SI)i1-it Detectives from the Spokane Valley I'«,p4,-t_, Christmas presents and other items taken in a burglary from a Spokane ValleN grandmother. Prior to the burglary, the victim had purchased toys as gifts for her five gandchildren from Toys `R Us and other Spokane Va11ey businesses. When her- apartment was broken into, the gifts as weU as receipts were stolen. Realizing thc receipts might be used for cash refunds, the victim made calls to the stores where she hac] purchased the gifts and advised of the burglary. A short time later an employee from one of the stores called and reported that some of the toys had been returned for refimds. Through further investigatioa and a tip from a neighbor who felt he might know of ij potential suspect, Detective Roger Knight and other Property Crimes detectives were able to locate and recover most of the stolen items and arrested a 26-year-old male and his 30- year-old sister, booking them into jail for felony charges of Residential Burgl.Ii.~:~~,! 1 Degree Trafficking Stolen Properiy. The detectives' Christmas spirit and compassion for the victim took them one 5tcl-, further, however, and they asked the Spokane Counfiy Deputy Sheriffs Association to assist them in helping the victim recover part of her loss. The Association contributeci $200, which was presented as a surprise to the victim when she came to the Spokane Valley Police Department to pick up the toys and property that had been recovered. ♦ Valley Woman Injured in Dcive-by Shooting A 52-year-old Spokane Va11ey woman was bruised when she was struck by a bullet in a drive-by shooting incident. Ufficers who responded found two bullet holes in the front of the home. One bullet went through the wall, struck the upstairs ceiling and fell, striking the woman in the thigh. The strike caused only minor bruising and she declined medical treatment. A cash reward was offered by Crime Stoppers for information leading to a solution of this incident. I ♦ Spokane Valley Marijuana Grow Dismantled Of~icers from the sheriff's Investigative Support Unit, a shared resource for the Spokane Valley Police Department and the Spokane County Sheriffs Offce, executed a search warrant in the City of Spokane Valley and located 43 marijuana plants in the basement and another 14 starter plants in an upstairs bedroom, along with about four pounds of harvested marijuana A 59-year-old female was bookcd in10 trc Srf,knnc C'nilntv Tnil and 1~~,. ....1 - ~~,~•T..'trr~''tt!•~i~ri ;l ~{~11~T'1.1~~', ~11~~~~.1(11.'I, . ♦ Satnaritaits Iieeurn tu l'iundcr O~iiici.`N ( 13r A couple of Spokane Valley men were kind ecioull ii to tu~~ u 5L uL k 1110 LuC a1 ul) i, iI i ~ i during the snow conditions and then give him a ride home. The problem was, the % returned to the stuck car afterward and stole a pair of stereo amplifiers. Officers Tin : Jones and Tyler Smith responded to a call reporting a suspected vehicle prowling i i,,. progress, and found two males parked next to the reported victim vehicle. Further investigation by the officers revealed a broken window on the victun vehicle and the amplifiers in the car occupied by the two suspects. Both suspects were booked for 2°d Degree Possession of Stolen Property. PANHANDLING : . , . ~ Due to tb t' c ~.tr,.'i!A\l':?t::C1" ;ii,.t 1~1 ~}'.,_s~'!1•.'._ ~l;til~,?~i~'~I:ii; I'li ~i'1 1.L1~' i!~:` I?~l ~ilt~l. 2008 DECEMBER CRIME REPORT I Dec-08 1 Dec-07 108 to datel 07 to date 1 07 Total 106 Total 105 Total 104 Total BURGLARY ~ 481 581 7531 584 11 584 1 714 1 7441 997 FORGERY ~ 331 171 3541 365 11 365 1 334 1 4641 465 MALICIOUS MISCHIEF 1 641 53 8931 1,265 11 1,265 1 1,122 1 9041 1,224 NON-CRIMINAL N 491 781 9441 839 1 8391 811 1 7491 916 PROPERTY OTHER 531 5211 8281 8901 8901 982 1 1,1541 1,665 RECOVERED VEHICLES 171 21 11 3191 343 1 343 1 403 1 3331 390 STOLEN VEHICLES 281 3311 4961 478 11 478 1 711 1 6031 577 THEFT 1111 12711 1,8461 1,881 11 1,881 1 1,8881 2,2561 2,853 UIOBC N 01 0il 41 811 81 11 1 81 10 VEHICLE OTHER ~ 21 0il 71 311 31 31 51 40 VEHICLE PROWLING 1 701 70 10691 682 6821 937 1 9581 1,382 TOTAL PROPERTY CR/MES M 4751 509 7,5131 7,338 F 71338 799161 8,1781 10,519 ASSAULT 1 701 631 8691 853 11 853 846 1 8941 880 DOA/SUICIDE N 311 1811 2691 221 11 221 1 1671 159 164 DOMESTIC VIOLENCE ~ 891 7311 10631 874 11 8741 736 1 762 755 HOMICIDE ~ 01 0il 31 1 1 11 51 11 5 KIDNAP N OC 211 161 23 23 1 22 1 351 24 MENTAL 1 251 2711 3601 350 1 350 1 4251 4251 386 MP 1 81 611 951 83 11 83 1 881 971 106 PERSONS OTHER N 941 101 11 1,3541 1,337 1 1,3371 1,1591 1,2561 1,624 ROBBERY N 21 411 711 60 1 601 58 1 561 58 TELEPHONE HARASSMENT N 181 311 951 73 11 73 1 831 921 190 TOTAL MAJOR CRIMES 1 3371 29711 4,1951 3,87511 398751 3,589 1 317771 4,192 ADULT RAPE 1 11 1 ll 441 43 1 43 1 29 1 391 37 CHILD ABUSE N 141 1311 1481 1041 1041 781 1011 126 CUSTODIAL INTERFERENCE 1 61 411 861 92 1 92 1 1051 881 205 SEX REGISTRATION F 1 01 0il 31 4 11 41 31 61 4 INDECENT LIBERTIES N 11 1 ll 11 l 18 11 181 151 91 21 CHILD MOLESTATION N 61 711 661 46 11 46 1 691 671 77 CHILQ RAPE 1 11 31 391 31 11 31 1 621 351 30 RUNAWAY 1 301 181 3691 295 11 2951 309 1 3111 437 SEX OTHER 1 101 1011 1791 194 11 1941 203 1 1811 162 STALKI NG N 01 311 211 17 1 171 171 271 35 SUSPICIOUS PERSON N 11 l 1011 1421 152 1 1521 1771 2441 341 TOTAL SEX CRIMES 1 801 7011 1,1081 996 11 9961 1,0671 191081 1,475 DRUG 1 481 5411 8381 807 1 807 1 665 1 8911 999 ISU OTHER 1 OI DII DI 1 I 11 01 oI 1 TOTAL ISU 1 481 5411 8381 808 1 8081 665 1 8911 1,000 TOTAL TRAFFIC REPORTS 2661 30711 3,811 1 3,800 11 3,800 1 3,345 1 2,4031 2,776 TOTAL REPORTS RECENED 1,2061 1,23711 17,4651 16,817 11 16,817 1 16,582 1 1693571 19,962 77 l ~ t 5 ~ g ce ' $ so 7 F SU in ~ C d d. W~ *ro On 1 c ~ yp{` ~ ten a ~ . 0 m FL y ~p~y o RB ~;mar o ~~i h p ~ K T ~ C talt~~ ~ , a n ~ ~ ~ , J~ y c ~ g P fk ~e~~, u~ EudiO 5 r;f 4 ~ u i~ LI Em {ro T r er ,r: . 1 Gi M, Fre(Jo an2fiew ~ - a" il_ a~t~~ - g t.E o ~ ~ M►~bM a ~4~_ ~ n K a Plt ~ + ~ i • .~F~.. ,uv, Cotn!Ao oe Wa Vls ~ m IA 5h ~ n,w a III rn '~_.:~~1 RI ~ ~ ~ ue d Rim and 41+ Fa rounda > R1 0 B 6t z ~ • - - m " Maln ? plowa 3N 7 nth 8 - ~ • _ ~ . ` h 3 1 L C ~ c ~4 I '5 I - th o ~ Bd~ p ~ L N 18t ~ Q 10 \ t 0 ~ • ~D~ E Jem dk 2 3 „ ~ sTm 3m ~ 34 ~ Sto{en g ~ a = a ~ 32nd y I ~W 7effe Vehides 10 ~IOC 4 ~ J 37 02-a - ~ m ~ ~ 3451 -0 O 8 9 W tl1 f a ~ ~ 3r ~ e tl a~ ` Q WLow L 3 ■Medium ~Yn RpC~ ■High f t ~ l 5 r Mep ProduCed: ~ 09 Janua 2009 2008 November & December Stolen Vehicle Hotspots ry . ~ Spokane Valley Stolen Vehicies 90 80- 70 60 50 ■2006 ■ 2007 ■ 2008 40 - - , - ~ 30 - ~ 20 I _ , i , I ~ , U JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC A ~ ~ I w,.~y G m ~,~a~ a • F~ s° f ~ x~ ~ ~y r r~ 1 j 4 { C L iosep ~ .•:i~ p ~ ~ ~ ~ c N ~ ~ ~ 7 ~ 2 a ~ FUdW. g ~ gj s a wg L Z ° t Y 4n'1T ' e nd' Eid y 4 ..~•A ~[I 1 G J -4tnPM •y . ANO ~a' wa da r'.._'~w_-~~` _ ~,,,,,p,er•- .l~ , I p O O ~ u m ~Ct~V ~ r dw ~ u e{ v1e KIN 41h m 5h ~ ~ dln m m (~~a a,id 2~ ~ 0 8 y t aU h ~idb 3rd ° y C04i~,,~ ~ ' 6ll1 a ~ R 161 ~tlw 3 ~ d~ 1~~~ ,~•,~~,:i, { 'E , ~o 1~~+ Vehide ~ a x ~x 2 VL pro,xin9 .1em e r Y~ ' ~ 34 21 a y~ Ttm'A 9~ r`~ 1 f' ` -9 02'4 2~ 1 N v , Mlb F C3 e i 2nd ~v~ g 0 1 O ein ~ ■LOW ~UA aMedium ~ e Nc ~ ob ~ p 8 m 1'} ° ~ v . ■High 3f ~ °f ~ Mep Produce .t, 2009 . R0c'- ev ~ pg Jenuary : ~ S • owling Hotspots ~ 5 ~ VehlCle Pr Spokane VaIley Theft 250 200 - ~ ~ ~ ~ 150 - I ■2C106 . , E2007 ° ■2a0s ~ 100 ~ , , so , ~ a- - , - ' ~ JAN FEB MAR APR MAY JUN JUL AUG SEP aCT N4V QEC ~ ~ Spokane Valley Vehicle Prowling 140 120 100 80 ~ ■2006 ■2007 ~ ■2006 GO 40 20 - 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Cjgnenss ~p Con ~ GY le ~ ~f ~ n~u :ro ,4 ~ ~ . J ~RO ~ ~ y c '£r ~ ~ o ~jc d ~ 3• a N h h t~ ~ y a+ S y, L4 4 t IB~1 ~ ~ -af. 5 ~ 0 Inw ~ ~ kwe . K !tl L.&}UI~' flal r'Vtfir~~ ~ ~Lu dlf ff I P ~ . 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' @W J ~ } ~ f dy, •n ~ i , , c A_ 21st Je~~' ~ f m ~ 32~rd ~ , 251h 2Tlb ~9L o ~ ~ 3fiY ~ ~ CL TrdffiC 31st, 32nd o. ~ 3s ~ Golllsians 10 ~ e! ~a11~ Tetra ~ L'~t ,r~^~ ~ 9.5 37 d - ~ r, ~ aath ~ 45ll" -AV8 ~ Bth ~ I Is~ 11 QLow ~ ~ r~n ~ ■Medium Low ~ ta MIYFedium ■Hlgh p ~ - Map Praduced: ~ ~ ~~s ; 2008 Decernber Traffic Collisions Hotspats 09.January 2009 d a ta ~ No Ca ~ ap Ca a E t~ N d~ 3oseP ;3 „ g = e1ti e~ on , t naa ~ ~ ~ d Y o- ~ $ rk t P +ar- j- ~ ~ i, s 3 ~ ~ ~ ~ ~ ~ '\'Y-~~ ~ o ►cw O J G ~ ~7► t~u, y _ ~ tK'"Car ,~T M~ r~ ~r m M w►ur. ~ '<"yr ra ptt ~ d9l ~ L - ' r~ ~ cJ ~'Ge~ida V'~s *ne rAt~ A'Nt i ~ Af a " ~ 1 t . ~ ~ • n t }Z 41h ~ r m t^_ st ?O i z and at $ R , ld 3rd Y W Fe 4 >>~.f - ~ undt a tR -Af a ~ln N ~ 01h 10t - O• a At ~ ~ ~ s ~ ab w `j~y ~ ~ 3 ~ r 14 • ,-~i ' '~i ~ comTne{G18t Burglary + ~ rl m > >em e ~ ~ F ~ 9 .3 02 M , ~ th ~ to C] n OLow ~tt ti 820 oMediurn ~r ; , a• . ~ oNigh • 37 wo 0 ~ MSp prodaced: tA s ~ x ~ bs a Qg JanuarY 2()09 , . ~ u...-olary tj°tsp°ts Spokane Valley Commercial Burglary 35 30 - ^ 25 r ; ~ 20 ■2006 ■2007 ~ ■2008 15 - 10 V I'M 5 ~ , 0 : - - ~ _ I JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ~ Spokane Valley Forgery so 50 40 - ~ L ~ ■2Q06 30 - ■2007 r--r ■ 2008 ~ - 20 - - - , ~ ~ I 0- JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Spokane Valley Residential Burglary 60 50 - 40 ~ r .ZQIA 30 ■ 2007 ■ 2008 F7 20 I ~ I 10 ' - ~ p JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ~ Spokane Vailey Malicious Mischief 200 180 160 140 120 ■2006 100 - . 02007 ■ 2008 80 - _ , 60 - - - 40 - 20 - - _ - ~ ~ 0 - JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Spokane Valley Garage Burglary 25 20 15 ■Zaos ■2aa7 ■2oas 10 : ~ 5-`• ~ f i I I I O ~ ~ - • • - - - - JAN FEB MAR APR MAY JUN JUL AUG SEP OGT NOV DEC - - , Property Crimes Comparisons (2008 is January - December) zooo 1aoo I i 1600 - ~ ; 1400 ~ t 1200 ■ 2046 1000 - ■ 2007 ~ [32008 soa - - ry`i 600 Ri I' I I 400 200 i II ~il » I ~ p. 1l I N- - O Commercial Residential Fargery Malicious Stolen Vehicle Theft Vehicle Prowling Burglary Burglary Mischief m csee 40~00 PUBLIC WORKS DEPARTMENT MONTHLY REPORT December 2008 AGREEMEtdTS FOR SERVICES ADOPTED AND IN OPERATION • Street Maintenance - County Street Maintenance Interiocal • Street Sweeping - AAA winter/spring sweeping. Spring Sweeping is complete. • Street and Stormwater Maintenance and Repair contract -Poe Asphalt Paving Inc. worked on Street Preservation Projects and Pavement Removal and Replacement. • Landscaping Services - Spokane ProCare is working spring/summer 2008. Discussed multiple areas that have swales that may be required by Home Owners Associations to maintain. • Vactoring Contract - AAA Sweeping removed ponding water around drywells. Contract Monies are nearly expended, working on Change Order. • Engineering Services Support - Agreements with private engineering firms. *Street Maintenance (Pines & Trent) - WSDOT Interlocal • Solid Waste - Regional Solid Waste Interlocal - Public Works was on the selection committee for the Performance and Financial Audit for the Spokane Regional Solid Waste System. Recommendations are scheduled to be sent to the Liaison Board on September 15, 2008 for their consideration. VASTEWATER • The County awarded CH2MHill for the design, build and operation of the Spokane County Regional Water Reclamation Facility. • On September 26th EPA issued a statement that the TMDL and the Idaho permits must be revised so that the limits in the river do not exceed .20 mg/l decrease in dissolved oxygen. CENTRAL VALLEY SCHOOL DISTRICT • Neil is a member of the Facilities Committee to assist the district in the development of a Study and Survey of the various schools and administrative buildings. The committee meets on a monthly basis on Wednesday evenings. SPOKANE REGIONAL SOLID WASTE SYSTEM PERFORMANCE AUDIT • Neil is a member of the Technical Work Group overseeing the performance audit. The group selected the consultant Camp, Dresser and McKee (CDK) through an RFP process in October. The firm has started the auditing process and the project is expected to take 8 months. STREET MASTER PLAN • JUB Engineers is continuing work on the update to the Street Master Plan. CAPITAL PROJECTS ROAD CONSTRUCTION PROJECTS • Barker Road Bridge Project (0003) Bridge was closed starting July 7. Approximately'/ of the bridge deck has been removed. The work bridge is approximately 90%complete, spanning from the north bank to near the south bank of the river. Girders are being fabricated and stored off-site at Central Prestress near the Fairgrounds. ~ • Pines/Mansfield (0005) Construction started July 23. Contractor turned on new illumination system at Pines/Mansfield intersection in mid-December. Project is shut down until spring. • Appleway Avenue Reconstruction - Tschirley to Hodges (0016) Knife River was awarded the project as the low bidder for $4,565,859.95. Construction began March 17th. Project is complete. Punch list items complete. Upon completion of the Sprague/Conklin signal the project will be closed out. • 24th Avenue Reconstruction Project (0053) Project construction is complete. • Sprague/Appleway/Dishman-Mica ITS (0062) Bids were opened September 18 for $372,104, 33% below the Engineer's estimate. WSDOT is administering the contract that will install fiber optic cable, a dynamic message sign on Sprague Ave at I-90 and three cameras on Appleway: Park Rd, Dishman-Mica Rd and University Rd. Delays in material delivery have pushed start of construction to spring 2009. • Broadway / Fancher PCC Intersection (0067) Project plans are being reconfigured for a two phase construction that will close Broadway Ave but keep Fancher Rd open continuously. Project is scheduled for bid Feb 13, Bid opening March 9th. • Broadway Ave Rehab - I-90 EB Ramps to Park Rd (0068) Construction complete • Signat Controller Upgrade Project (0071) All controllers were delivered in August. Spokane County and WSDOT signal maintenance crews will test, program, and install new controllers under existing engineering services contracts. • Sprague/Conklin Si9nal (0077) The change order has been signed by Knife River. Work began on October 13, 2008. The signal poles have been ordered. All underground work is complete. New curb ramps have been installed. The signal poles wi11 be installed when delivered in the spring. • Sprague / Bowdish, PCC Intersection (0092) Construction complete. Electrical Punch list items and bump grind correction remain. STREET PRESERVATION PROJECTS • Dishman Mica Rehab - Appleway Ave. to 16th Ave. (0093) Project is complete. • Montgomery Ave. Rehab - Argonne Rd. to University Rd (0093) Project is complete. ROAD DESIGN • 44t' Avenue Pathway- Woodruff Rd. to Sands Rd. (0054) Preliminary Horizontal and Vertical Alignment set. Geotech and survey complete. County to send COSV preliminary sewer design showing pipe depth by Jan 20. Complete COSV plans due to County by Feb 23. • Broadway Ave Safety Improvement - Park Rd to Pines Rd (0063) Staff recommends not moving ahead with project until more accident data can be evaluated. Council directed staff to wait for more accident data. • Broadway Ave. Rehab - Fancher to Thierman (0066) ECS sent to WSDOT. Beginning preliminary design. • Broadway Ave Reconstruction - Moore to Flora (0088) Preliminary stormwater piping design sent to County sewer consultant for coordination 1-14-08. VE Study Waiver sent to TIB. Appraisal field work begininng 1-16-09. begin the first week of January. • Everereen Sprague PCCP Intersection Project (0102) Preliminary design and cost estimate being developed. • McDonald Sprague PCCP Intersection Project (0104) Preliminary design and cost estimate developed. • Pines Sprague PCCP Intersection Project (0103) Preliminary design and cost estimate developed. • Sprague Avenue Resurfacing Project Phase I(0110) The project is scheduled for construction in July 2009 provided federal economic stimulus funds are approved. A 2" grind and inlay will be completed on the entire roadway surface from University to Evergreen. The City and Taylor Engineering are negotiating a contract for design services. • Sprague Avenue Resurfacing Project Phase II (0115) The project is scheduled for construction in July 2009 provided federal economic stimulus funds are approved. A 2° grind and inlay will be completed on the entire roadway surface from Evergreen to Sullivan. The City and Taylor Engineering are negotiating a contract for design services. • Euclid Ave Resurfacing (0116) The project is scheduled for construction in July 2009 provided federal economic stimulus funds are approved. A 2° grind and inlay will be completed on the entire roadway surface from Sullivan Road to Flora Road. • 32nd Avenue Resurfacing (0117) The project is scheduled for construction in July 2009 provided federal economic stimulus funds are approved. A 2" grind and inlay will be completed on the entire roadway surface from Dishman-Mica Road to SR-27. The City and Varela & Associates are negotiating a contract for design services. • Sullivan Road Resurfacing (0118) The project is scheduled for construction in July 2009 provided federal economic stimulus funds are approved. A 2" grind and inlay will be completed between Indiana Ave and Euclid Ave • Dishman-Mica Resurfacing #1 (0119) The project is scheduled for construction in July 2009 provided federal economic stimulus funds are approved. A 2" grind and inlay will be completed on the entire roadway surface from 16th Avenue to University Road. The City and Century West Engineering are negotiating a contract for design services. • Dishman-Mica Resurfacing #2 (0120) The project is scheduled for construction in July 2009 provided federal economic stimulus funds are approved. A 2° grind and inlay will be completed on the entire roadway surface from Bowdish Road to the south City Limits. The City and Century West Engineering are negotiating a contract for design services. SEWER PROJECTS • Spaldings Sanitary Sewer Project (0056) The project is 100% complete. • Grandview Acres Sanitary Sewer Project (0057) The contract was awarded to Knife River Co. Construction began June 5, 2007. The project is 100% complete. • Trentwood Sanitary Sewer Project (0058) The contract was awarded to Knife River Co. Construction began on July 9, 2007. The project is 100% complete. • RockwelUSummerfield Sanitary Sewer Project Phase I(0091) ~ This project bid with Summerfield. The project was awarded to Knife River. Construction began in May 2008. The project is complete. Punchlist iterns remain. I • Rockwell Sanitary Sewer Project (0094) The project was awarded to SI Construction. The project is 90% complete. Construction will resume in the spring. Punchlist items remain on the completed roadways. • Summerfield Sanitary Sewer Project (0084) This project bid with Rockwell/Summerfield. Knife River was awarded the contract. 100% of the sewer main has been placed. Punchlist items remain. • Sutters Sanitary Sewer Project (0082) The project was awarded to SI Construction. Construction began on May 8t'. 100% of the sewer main has been placed. The project is 100% complete. • White Birch Sanitary Sewer Project (0081) Owens Construction was awarded the project. 100% of the sewer main has been placed. The project is 100% complete. • W Ponderosa Sanitary Sewer Project (0106) The V ect is currently being designed by Spokane County. The project will be split into two phases with Aven ue the boundary. Bid advertisement for phase I is scheduled for February. Phase II is scheduled for March. • Valleyview Sanitary Sewer Project (0107) The project is currently being designed by Taylor Engineering. Bid advertisement is scheduled for March. • Rotchford Acres Sanitary Sewer Project (0108) The project is currently being designed by Spokane County. Bid advertisement is scheduled for April. • Clement Sanitary Sewer Project (0109) The project is currently being designed by Varela & Associates. Bid advertisement is scheduled for April. , PARKS PROJECTS • UId Senior Center Demoiition (0072) Cantract awarded and NTP issued on 31 Oct. NOI and Permit from C511 has been issued. Gonstruction complete 12 Dee 08. • P'ark Road S►rviirnming Poo1 Upgrade (0073) The contractor has basicarlly finished the project. Walk-through 17 Oct 08. Fina:l punch-list has aeen complefed, Substar,tial compPetion iss~ed dated 28 Nov 08. + Terrace View Swimming Paol Upgrade (0074) I~~chan[cal buiiding is comple#e. Cantractor is installing electrical and rrtiechanical equipment in the mechanical buildirrg. The lazy river pcral erected and 99(% compfete. Slab work is complete. Pool worid working of and an in m+echanical building thru Winter, • 1J'aliey Missivn Swimming P'ool Upgrad~ (0075) Mechanical building and training paol is constructed. OId Roof has been replaceda lab work vvilt be finishe+d sprin,g 2009. * Va11ey Missian Park llpgrade (4076) Consultant (Gavin) fnished design 15 Jan 09. Construcfior, for bid scheduled Feb 09. • Children's Universal Park (0086) The Iocation vf the Universaf Playground (new name) on the south end of th+e Mirabeau Point Park was presen#ed to Council arad approve~d. P'reliminary design layouts have begunti • C+antennial Trail Restraom Water Service Coardinating with parks on providing water service and eliminating the vW►ell, STORNIVwfATER PROJECTS + Stromwater De+cant Facility Working on project ~cope. 0 1 61h Avenue and Betkman Rd Drainage Improvements (0100) County has c,ompleted drainage easement topo. Designing curbing and stQrm water system a 2008 Prablematfc Flvod Areas Praject WorkVng on project scope. * VV~I''''es# Ponderosa l V'alleyvievv Dfainage Improvemen#;s Work ta be done with 2009 sewer prajects. David Randali h~~ begun studyldesign OTHER PROJECTS • 5ullivan Bridge #4601 Inspection over Tren+t(0095) ~offman Engineers has submitted th+e draft repart, ~omments from Spokane Caunt (Neil Carroli) arrd CSV have been sent (16 Oct 08) to Coffman. • City HaII Projec# (0089) 1he City Mall Prcagrarra was presen#ed and approved by CouncNl on June 24". Cauncil approved a revised City Center Plan in December, 2008. B'V'VIG+GLO ar+e warking on final layvut and cosfs estimates for City Center streets. City Ha11 schematic design proposal wili be pr~sented to Councal on January 27th. • Street Malntenance Storage Facility Working on project scope. • Valley Precinct Buildfng Floor Drain (0096' Consultant contract awarded to DEA. The 1 g Phase- has been completed, the Phase 2 shall be a complete design to dispose of the water in the sewer. Design Started for this phase on 13 Oct 08. • Sprague ADA Improvements (0098) Contract documents and plans Reviewed by CDBG and complete. Project is scheduled for bid Feb 13, Bid opening March 9th. ~ 24th and Adams Sidewalk (0105) Contract documents and plans Reviewed by Vera and comptete. Vera will construct. TRAFFIC • Starting to work with Capital Projects on traffic control and detour plans for next year's construction projects and also design for economic stimulus projects. • 25 New citizen requestslcomplaints were received via phone and email. These typically involve traffic signals, stop sign requests, speeding complaints, bus stop concerns, streetlight outages, requests for new streetlights, traffic count requests, and parking issues. • Reducing backlog of old citizen requests and logging them into the CARs system to improve our tracking methods. • Working with Central Valley School District on several traffic and pedestrian safety issues. Taking requests for parking restrictions to council. • Updating city-wide level of service analysis for existing and future conditions. • Working with the state and county signal shops to update signal timing plans for new controller installations. STORMWATER • Continual maintenance of stormwater GIS geodatabase feature classes • Have done extensive research and continued planning for implementation of the NPDES Phase II and UIC requirements. Coordinating with Spokane County and the City of Spokane to develop a Public Outreach Program. • Presently working on the "Eastern Washington Stormwater Coalition Website" ie. City County. Projected primarily for satisfying NPDES Phase II requirements. • Working in Coordination with City of Spokane, Spokane County, APC, DEQ, and Department of Ecology on a Stormwater atlas. • Discussing Decant Facility options. • Retained Dave Randall, P.E. to assess and propose a solution for 4 residences that have flooded repeatedly. Agreement secured. • Finishing up tax rolls. • Working on puddle and drywell inventory fie{d work for coordination with CIP/Sewer stormwater improvements. • Drainwater account investigation to decide if required to collect. • Conducted Chester Pit survey of test holes to (ook for siit deposits. • Renewed ProCare Contract • Full Scale Drywell Tests occurring in Valleyview and Ponderosa sewer areas 0 Looking into hiring consultant to provide NPDES training to City, City, County staff. STREET & STORMWATER MAINTENANCE ACTIVITY The following is a summary of Public Works/Contractor rnaintenance activities in the City of Spokane Valley for lecember, 2008; • Moved into Winter Operations with record • Worked some potholes when melting startec; STREET: Through the end of December private contracts invoiced $1,239,389 and the County invoiced $1,640,111 for a total Street Maintenance cost of $2,879,500 STORMWATER: The County invoiced $5,713 and private contracts invoiced $815,330, for a total Stormwater Maintenance cost of $821,043. STREET AND STORMWATER MAINTENANCE COMPARISONS THROUGH DECEMBER tormwater Nlsfntenance Spokane ounty ' 2008 *:F ,713 , 207TOW 4 , c : ,2007 $$,es IOW t S3.700.543 Stormwa er Maintenan Privata Contractors ~ ~ ~ OW „ Total 3 2007 $702,678 I 1 S"et Maintenance Spokane County Z ~i20 7 $1,537.523 ' i , 8~eet Malntene ce I ( Priyate Cantract rs zoar s11,611008 ~ s200,000 $400,000 ssoa.aoo 5800,000 sl,ooo,ooo s1,200,000 $1.400,000 $1,600,000 $i,soo,oao ~ a~~R~~b~~~~~ w C44 t ~ M N M M M N M M N N M M N N 400 M N N N M M N M N M M M M M N M N N M M M N N K ~ w Q m ~ ~ ~ oC U ---g~~ U a n Ch os ~ ~~~~04.17 uin NmdF~~~~ ~ ~ ~ ~ ~~uQ.(j> ~ ~ ~ a Y ~e r ~ ~ ~ ~ C ~ ~ Q ~ $ ~ Q ~r{ H S ~ ~ S • tl ' a ~ G g C 1 ~ ~ V ~ J o Q~~ ~7 S ~ 8~ F-~ w•~ ~j i ~N~ ~ p iLr g LL ~ D ~ Q a c ~ 1 ~ $ F 1 aa. g~' ~ ~ ~ U U - ~ ~ ~ • ~ 5~ e ~ a~ ~ ~a ' . ~ ~ ~ ~ crZ~ cco I a u u ~~a~b~325g~ ~8~6booc e c c E c. ~ ~~~25~~~~~ c c c ~b~88~ g ~a ~~o ~ ~ ~