2016, 02-16 Study SessionAGENDA
SPOKANE VALLEY CITY COUNCIL
STUDY SESSION FORMAT
Tuesday, February 16, 2016
CITY HALL COUNCIL CHAMBERS
11707 East Sprague Avenue, First Floor
(Please Silence Your Cell Phones During the Meeting)
6:00 p.m.
DISCUSSION LEADER
SUBJECT/ACTIVITY
GOAL
CALL TO ORDER
ROLL CALL
1. John Hohman
2. John Hohman
3. Steve Worley
4. Gloria Mantz
5. Mayor Higgins
City Hall Update
Comprehensive Plan Contract Update
Sullivan/Euclid Concrete Project
Restaurant Regulatory Roadmap
Advance Agenda
6. Information Only (will not be discussed or reported): LED Lights
7. Mayor Higgins
8. Mike Jackson
ADJOURN
Council Comments
City Manager Comments
Discussion/Information
Discussion/Information
Discussion/Information
Discussion/Information
Discussion/Information
Discussion/Information
Discussion/Information
Study Session Agenda February 16, 2016 Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 2-16-16 Department Director Approval
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: City Hall Update
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Multiple meetings, Council retreat 02-17-15;
Administrative Report 03-17-15, Motion Consideration 03-24-15, Study Session 09-15-15,
Motion Consideration 09-29-15, Interior Discussion 11-18-15, Heating and Cooling Discussions
on 12-1-15 and 12-15-15, Interior and Exterior Discussion 12-29-15, General updates on 01-19-
16 and 02-02-16.
BACKGROUND: Developing options for a permanent City Hall building has been a Council
budget goal for the past several years. Earlier this year, the City closed on 3.38 acres of property
at the former University City Mall site. At the February 17, 2015 Council workshop, staff
discussed the selection process for architectural firms to design the building. At the March 17,
2015 Council meeting staff updated the Council on the selected design firm and discussed the
draft professional services agreement for the project. At the March 24, 2015 meeting, the
Council authorized the City Manager to contract with Architects West to design the site and
building.
The architect team conducted a public meeting on May 6, 2015 and met with councilmembers
and staff to finalize the program and discuss design parameters for the building. The project
team updated the Council on the design process and displayed two potential concepts on
September 15, 2015. Council indicated a preference for one of the concepts which was approved
on September 29, 2015. Interior color and material options were discussed on November 18,
2015 and a general heating and cooling discussion was held on December 1, 2015. A general
discussion on interior and exterior details occurred on December 29, 2015 and a status update
was given on January 19, 2016 and February 2, 2016.
The discussion tonight will update Council on the status of the design and anticipated bid
schedule.
OPTIONS: Discussion
RECOMMENDED MOTION: Discussion
BUDGET/FINANCIAL IMPACTS: The City Hall construction project is anticipated to cost
$14.4 million including land acquisition, design services, and construction.
STAFF CONTACT: John Hohman, Community and Economic Development Director
ATTACHMENTS: n/a
1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: February 16 2016 Department Director Approval:
Check all that apply: ['consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ['executive session
AGENDA ITEM TITLE: Contract for the Update of the Comprehensive Plan
GOVERNING LEGISLATION: The Growth Management Act (GMA) RCW 36.70A.
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND: Per RCW 36.70A.130(1), every county and city in the state is required to
conduct an update of its Comprehensive Plan and development regulations every eight years.
Although the City of Spokane Valley's update is due no later than June 30, 2017, the City began
the process in 2014.
The update of the Comprehensive Plan will be completed in three phases.
For the first phase, Development of Public Participation Program and Community Visioning, the
City selected Van Ness Feldman. The tasks in this phase consisted of compiling existing
conditions and documents, developing the Public Participation Program, and completing the
community visioning process. These tasks were completed in April 2015.
The second phase, Analysis of Land Quantity and Economic Trends, consisted of preparing
Land Quantity Analysis (LQA) information, preparing and analyzing existing conditions, assisting
with the Citizen -Initiated Amendment Request process, conducting a Comprehensive Plan
audit, and providing recommendations on the State Environmental Protection Policy Act (SEPA)
Threshold Determination. These tasks were completed in November 2015.
In the third phase, Development of Draft Plan and Regulations and Adoption of Final Plan and
Regulations, the Consultant will develop a draft plan and regulations and assist in the SEPA
environmental review process. The Consultant will assist with the completion of the final
Comprehensive Plan and prepare regulations to implement the Comprehensive Plan.
Staff has selected Van Ness Feldman to complete the third phase of the plan update.
OPTIONS:Discussion
RECOMMENDED ACTION OR MOTION: Discussion
BUDGET/FINANCIAL IMPACTS: The contract amount for the third phase of the
Comprehensive Plan update is $336,500.
STAFF CONTACT: John Hohman, Community and Economic Development Director
ATTACHMENTS: Professional Services Agreement
AGREEMENT FOR PROFESSIONAL SERVICES
Van Ness Feldman
2016 Comprehensive Plan Update
Contract No. 16-030
THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of
Washington, hereinafter "City" and Van Ness Feldman, hereinafter "Consultant," jointly referred to as
"Parties."
IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows:
1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete
the Scope of Services, attached as Exhibit A.
A. Administration. The City Manager or designee shall administer and be the primary contact for
Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee
to review the Scope of Services, schedule, and date of completion. Upon notice from the City
Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of
Services, stop work, and promptly cure any failure in performance under this Agreement.
B. Representations. City has relied upon the qualifications of Consultant in entering into this
Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and
resources necessary to perform the work and is familiar with all current laws, rules, and regulations
which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be
made without the prior written consent of City.
Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the
timely provision of all professional services required to complete the Scope of Services under this
Agreement.
Consultant shall be responsible for the technical accuracy of its services and documents resulting
therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall
correct such deficiencies without additional compensation except to the extent such action is directly
attributable to deficiencies in City -furnished information.
C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by
professional consultants engaged in the same profession, and performing the same or similar services
at the time such services are performed.
D. Modifications. City may modify this Agreement and order changes in the work whenever
necessary or advisable. Consultant shall accept modifications when ordered in writing by the City
Manager or designee, so long as the additional work is within the scope of Consultant's area of
practice. Compensation for such modifications or changes shall be as mutually agreed between the
Parties. Consultant shall make such revisions in the work as are necessary to correct errors or
omissions appearing therein when required to do so by City without additional compensation.
2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in
effect until completion of all contractual requirements have been met as determined by City. Consultant shall
Agreement for Professional Services (with professional liability coverage) Page 1 of 7
complete its work by December 31, 2016, unless the time for performance is extended in writing by the Parties.
Either Party may terminate this Agreement for material breach after providing the other Party with at least 10
days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for
any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay
Consultant for all work previously authorized and satisfactorily performed prior to the termination date.
3. Compensation. City agrees to pay Consultant $336,500, (which includes Washington State Sales Tax if
any is applicable) as full compensation for everything done under this Agreement, as set forth in Exhibit B.
Consultant shall not perform any extra, further, or additional services for which it will request additional
compensation from City without a prior written agreement for such services and payment therefore.
4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for
payment shall be sent to the City Finance Department at the below -stated address.
City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is
determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of
Services, City standards, City Code, and federal or state standards.
5. Notice. Notices other than applications for payment shall be given in writing as follows:
TO THE CITY:
Name: Christine Bainbridge, City Clerk
Phone: (509) 921-1000
Address: 11707 East Sprague Ave., Suite 106
Spokane Valley, WA 99206
TO THE CONSULTANT:
Name: Van Ness Feldman, Tadas Kisielius
Phone: (206) 623-9372
Address: 719 Second Avenue, Suite 1150
Seattle, WA 98104
6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with
all applicable federal, state, and local laws and regulations. Consultant warrants that its designs, construction
documents, and services shall conform to all federal, state, and local statutes and regulations.
7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary
Covered Transactions.
A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it
and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency;
2. Have not within a three-year period preceding this proposal been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction; violation of federal or state antitrust
statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses enumerated in
Agreement for Professional Services (with professional liability coverage) Page 2 of 7
paragraph (A)(2) of this certification; and
4. Have not within a three-year period preceding this application/proposal had one or more
public transactions (federal, state, or local) terminated for cause or default.
B. Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this Agreement.
8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor
and not the agent or employee of City, that City is interested in only the results to be achieved, and that the
right to control the particular manner, method, and means in which the services are performed is solely within
the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall
be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and
actions of all its employees under this Agreement and any liability that may attach thereto.
9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by
Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure
pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped,
photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise
provided, be deemed the property of City. City shall be permitted to retain these documents, including
reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of
computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and
otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this
Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of
the scope of its intended purpose.
10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to
examine during normal business hours all of Consultant's records with respect to all matters covered in this
Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such
records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this
Agreement for a period of three years from the date final payment is made hereunder.
11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors.
A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below:
1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage.
2. Commercial general liability insurance shall be at least as broad as ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent
contractors and personal injury, and advertising injury. City shall be named as an additional
insured under Consultant's commercial general liability insurance policy with respect to the
work performed for the City using an additional insured endorsement at least as broad as ISO
CG 20 26.
Agreement for Professional Services (with professional liability coverage) Page 3 of 7
3. Workers' compensation coverage as required by the industrial insurance laws of the State
of Washington.
4. Professional liability insurance appropriate to Consultant's profession.
B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits:
1. Automobile liability insurance with a minimum combined single limit for bodily injury and
property damage of no less than $1,000,000 per accident.
2. Commercial general liability insurance shall be written with limits no less than $1,000,000
for each occurrence, and $2,000,000 for general aggregate.
3. Professional liability insurance shall be written with limits no less than $1,000,000 per
claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following
provisions for automobile liability, professional liability, and commercial general liability insurance:
1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any
insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of
Consultant's insurance and shall not contribute with it.
2. Consultant shall fax or send electronically in .pdf format a copy of insurer's cancellation
notice within two business days of receipt by Consultant.
3. If Consultant maintains higher insurance limits than the minimums shown above, City shall
be insured for the full available limits of commercial general and excess or umbrella liability
maintained by Consultant, irrespective of whether such limits maintained by Consultant are
greater than those required by this Agreement or whether any certificate of insurance
furnished to the City evidences limits of liability lower than those maintained by Consultant.
4. Failure on the part of Consultant to maintain the insurance as required shall constitute a
material breach of the Agreement, upon which the City may, after giving at least five business
days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at
its sole discretion, procure or renew such insurance and pay any and all premiums in
connection therewith, with any sums so expended to be repaid to City on demand, or at the
sole discretion of the City, offset against funds due Consultant from the City.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of
not less than A:VII.
E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement,
Consultant shall furnish acceptable insurance certificates to the City Clerk at the time Consultant
returns the signed Agreement, which shall be Exhibit C. The certificate shall specify all of the parties
who are additional insureds, and shall include applicable policy endorsements, and the deduction or
retention level. Insuring companies or entities are subject to City acceptance. If requested, complete
copies of insurance policies shall be provided to City. Consultant shall be fmancially responsible for
all pertinent deductibles, self-insured retentions, and/or self-insurance.
Agreement for Professional Services (with professional liability coverage) Page 4 of 7
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving at least
five days' written notice to Consultant to cure the breach, immediately terminate the Agreement, or at
the City's discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of
the City, offset against funds due the Consultant from the City.
G. City Full Availability of Consultant's Insurance Limits. If the Consultant maintains higher
insurance limits than the minimums shown above, the City shall be insured for the full available limits
of commercial general and excess or umbrella liability maintained by the Consultant, irrespective of
whether such limits maintained by the Consultant are greater than those required by this Agreement or
whether any certificate of insurance furnished to the City evidences limits of liability lower than those
maintained by the Consultant.
12. Conflicts. To comply with the Washington Rules of Professional Conduct (RPCs), Consultant maintains a
conflict of interest index identifying all of Consultant's current and former clients. Based on the scope of
services Exhibit A, Consultant reviewed the City against Consultant's conflict of interest index. Consultant
has four existing clients that required further review. These entities are listed in Exhibit D. Consultant has
conducted an internal review and has concluded that it is reasonable for Consultant to represent the City of
Spokane Valley and the entities listed in Exhibit D upon full disclosure and written consent. Exhibit D
provides full disclosure of the representation ofthe entities listed and the Consultant's analysis ofthe potential
for conflicts. By signing this Agreement, City confirms in writing its informed consent to the continued
representation of the entities listed in Exhibit D. Specifically, City agrees that Consultant's continued work for
entities listed in Exhibit D is on matters unrelated to Consultant's work for the City and would not materially
limit Consultant's responsibilities to the City and further would not materially limit Consultant's
responsibilities to the entities listed in Exhibit D.
13. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold
harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss,
costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or
arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant,
Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law,
subject only to the limitations provided below.
Consultant's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising
out of such services caused by or resulting from the sole negligence of City or City's agents or employees
pursuant to RCW 4.24.115.
Consultant's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such
services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Consultant,
Consultant's agents, subcontractors, subconsultants, and employees shall apply only to the extent of the
negligence of Consultant, Consultant's agents, subcontractors, subconsultants, and employees.
Consultant's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses,
and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, the reasonable value
of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for
collection, and all other claim -related expenses.
Agreement for Professional Services (with professional liability coverage) Page 5 of 7
Consultant specifically and expressly waives any immunity that may be granted it under the Washington State
Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by
any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party
under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that
Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and
does not include, or extend to, any claims by Consultant's employees directly against Consultant.
Consultant hereby certifies that this indemnification provision was mutually negotiated.
14. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power,
right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance
shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in
this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy
provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this
Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be
construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof.
15. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the
responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other
Party.
16. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of
the work contemplated under this Agreement without obtaining prior written approval of City.
17. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to be
confidential. Consultant shall not disclose such information without the prior express written consent of City
or upon order of a court of competent jurisdiction.
18. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes
between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane
County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in
any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or
that are related to Consultant' s services under this Agreement. Consultant further agrees that the Arbitrator(s)'
decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court
having jurisdiction thereof.
19. Cost and Attorney's Fees. The prevailing parry in any litigation or arbitration arising out of this
Agreement shall be entitled to its attorney' s fees and costs of such litigation (including expert witness fees).
20. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the
Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or
altered except in writing signed by the Parties hereto.
21. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or
action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited,
accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an
interest in this Agreement.
22. Business Registration. Consultant shall register with the City as a business prior to commencement of
Agreement for Professional Services (with professional liability coverage) Page 6 of 7
work under this Agreement if it has not already done so.
23. Severabilitv. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for
any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section,
sentence, clause, or phrase of this Agreement.
24. Exhibits. Exhibits attached and incorporated into this Agreement are:
A. Scope of Services
B. Fee proposal
C. Insurance Certificates
D. Review of Conflicts of Interest
The Parties have executed this Agreement this _ day of 20 .
CITY OF SPOKANE VALLEY Consultant:
Mike Jackson, City Manager By:
Its: Authorized Representative
ATTEST:
Christine Bainbridge, City Clerk:
APPROVED AS TO FORM:
Office of the City Attorney
Agreement for Professional Services (with professional liability coverage) Page 7 of 7
EXHIBIT — A
COMPREHENSIVE PLAN UPDATE
PHASE 3 SCOPE OF SERVICES — CONSULTANT RESPONSIBILITIES and BUDGET
ESTIMATE
1.0 Summary
The City of Spokane Valley is updating its Comprehensive Plan in conformance with RCW
36.70A.130(5). The update consists of three major phases:
1. Phase 1 — Completed: Development of public participation program and community
visioning, the Consultant compiled and analyzed existing conditions and documents,
developed the Public Participation Program, and completed the community visioning
process.
2. Phase 2 — Completed: Analysis of land quantity and economic trends. In this phase, the
Consultant prepared Land Quantity Analysis (LQA) information, existing conditions
information, assist with the Citizen -Initiated Amendment Request (CAR) process,
conducted a Comprehensive Plan audit, and provided a recommendation on the SEPA
Threshold Determination. The Consultant also provided assistance and guidance on
population allocation issues.
3. Phase 3: Development of draft plan and regulations and adoption of final plan and
regulations. The Consultant will prepare the draft Comprehensive Plan elements, any
related required draft regulations, and assist in the initiation of SEPA Determination of
Significance (DS) and related EIS scoping. The Consultant will then assist with the
completion of the Final Comprehensive Plan, and prepare regulations to implement the
Comprehensive Plan.
2.0 Scope
Phase 3 tasks advance the analysis of the City's opportunities and challenges to the revision,
improvement, and development of the draft Comprehensive Plan (including text and map changes)
and development regulations for review by the Planning Commission leading to eventual adoption
of the updated Plan by the City Council.
Tasks are broken into categories, with the consultant team lead designated for each sub -task. In
cases where there are multiple consultants involved in a task, the lead consultant team is listed
first, with the supporting consultant team listed second. The City is listed as a task lead or support
in instances where City Staff is expected to have significant involvement beyond the expected level
of involvement. An estimated total budget amount is summarized in the Cost Summary Table.
An estimated budget amount is provided for each task. The budget reflects the level of effort
needed to accomplish each task based on the current understanding of the project.
Task 1: Draft and Final Comprehensive Plan Elements
1.1 Project Management, Support and Coordination
Task Lead
Cost
1.1.1 Conduct regular check-in with City staff to communicate
progress and discuss obstacles or concerns.
CAI
$4,500
1.1.2 Regular internal communication amongst consultant team to
ensure that work is coordinated throughout the process.
CAI, VNF,
F&P
$10,500
1.1.3 Support incorporation of elements of the EIS into Comp Plan
Elements, as needed.
City, CAI
$2,000
1.1.4 Strategic guidance and review for draft elements to ensure
consistency with updated development regulations
VNF
$4,000
Spokane Valley
Comp Plan Update
1164195
February 11, 2016
Page 1 of 6
1.2 Plan Design and Organization
1.2.1 Develop a plan prototype that reflects the City's desired look
and feel for the final document.
CAI, City,
VNF
$8,000
1.2.2 Determine an appropriate organizational strategy for the plan
and create a standard approach for the development of all elements.
CAI, City
$2,500
1.3 Introduction
1.3.1 Develop content for the introductory chapter based on findings
from the existing conditions report and other analyses of key data.
CAI, VNF
$5,500
1.3.2 Integrate the Community Vision report into the introduction.
CAI, City
$1,000
1.3.3 Create a matrix compiling all of the plan's goals and policies
and indicate where policies within different element are related to
assist users with navigating the plan.
CAI
$3,500
1.4 Implementation
1.4.1 Lead development of preliminary short- and long- term
strategies and actions to implement the goals and policies of the
Comprehensive Plan.
CAI, City
$10,000
1.4.2 Support development of preliminary short- and long- term
strategies and actions to implement the goals and policies of the
Comprehensive Plan.
VNF
$3,000
1.4.3 Support development of preliminary short- and long- term
strategies and actions to implement the goals and policies of the
Comprehensive Plan.
F&P
$2,500
1.5 Transportation Element
1.5.1 Update the SRTC model with revised population/employment
forecasts. Run SRTC model to develop future traffic/transit forecast
F&P
$8,000
1.5.2 Evaluate future level of service for roadway segments and key
intersections
F&P
$22,500
1.5.3 Identify potential transportation improvements needed to
accommodate growth and maintain existing LOS
F&P
$7,500
1.5.4 Develop planning -level cost estimates of transportation
projects.
F&P
$15,000
1.5.5 Document expected revenues and costs of long-term
transportation projects
F&P
$8,000
1.5.6 Document results in a transportation study that can be used to
support SEPA review and the final updated transportation element;
respond to comments from City staff
F&P
$11,500
1.5.7 Finalize draft Transportation Element based on comments
received from SRTC, WSDOT, Department of Commerce etc.
F&P
$10,200
1.5.8 Review goals and policies and, where appropriate, draft
language to clearly link the element with the City's economic
development goals. Ensure consistency with County -wide Planning
Policies (CPPB).
CAI
$1,000
1.6 Natural Environment
1.6.1 Review goals and policies and, where appropriate, draft
language to clearly link the element with the City's economic
development goals. Ensure consistency with County -wide Planning
Policies (CPPB).
CAI, City
$1,500
1.6.2 Review goals, policies, and regulations from Shoreline Master
AECOM
N/A'
1 AECOM will contract separately with the City of Spokane Valley for their work in Phase 3.
Spokane Valley
Comp Plan Update
1164195
February 11, 2016
Page 2 of 6
Program (SMP) to be used in the Comp Plan update of the Natural
Environment Element
1.7 Capital Facilities and Public Services Element
1.7.1 Provide support, as needed, for development of element
content as well as goals and policies. Ensure consistency with
County -wide Planning Policies (CPPs).
CAI, City,
F&P
$4,500
1.7.2 Draft language, where appropriate to clearly link the element
with the City's economic development goals.
CAI
$1,000
1.8 Private and Public Utilities Element
1.8.1 Provide support, as needed, for development of element
content as well as goals and policies. Ensure consistency with
County -wide Planning Policies (CPPs).
City, CAI
$2,500
1.8.2 Draft language, where appropriate, to clearly link the element
with the City's economic development goals.
CAI
$1,000
1.9 Parks and Recreation Element
1.9.1 Provide support, as needed, for development of element
content as well as goals and policies. Ensure consistency with
County -wide Planning Policies (CPPs).
City, CAI
$2,500
1.9.2 Draft language, where appropriate, to clearly link the element
with the City's economic development goals.
CAI
$1,000
1.10 Land Use
1.10.1 Analyze and plan for the 20 year population forecast..
Provide recommendations on policy direction and assess policy
implications based on previous analysis (e.g. existing conditions
report; LQA analysis)
CAI, VNF,
City
$9,000
1.10.3 Analyze the performance of commercial corridors and
selected land use designations. These are expected to include the
Office, Mixed-use and Multifamily zones as well as industrial and
mineral resource lands. Potential for urban infill opportunities will
also be studied.
CAI, City
$10,000
1.10.4 Determine if the population allocation changes to the City's
development goals will result in the need to revise the existing land
use and zoning maps. Collaborate with City staff to determine
appropriate locations for map changes and provide mapping
support, as needed.
City, CAI,
VNF
$8,000
1.10.6 Develop three land use alternatives to be evaluated through
the City's EIS process, using Citizen -Initiated Amendment Request
(CAR) applications and other City -determined factors as the basis.
CAI, VNF,
City
$10,500
1.10.7 Identify policy area priorities and develop goals and policies,
integrating Comp Plan Audit Workshop results and ensuring
consistency with County -wide Planning Policies.
CAI, City
$4,500
1.10.8 Draft a brief data -rich narrative that accompanies each of the
identified policy area priorities to support the associated goals and
policies and link land use to the City's economic development goals.
CAI
$1,500
1.11 Housing Element
1.11.1 Support analysis of housing needs based on population
projections and demographic trends.
City, CAI
$2,500
1.11.2 Identify policy area priorities, such as affordable housing, and
develop goals and policies, integrating Comp Plan Audit Workshop
results and ensuring consistency with County -wide Planning
CAI, City
$4,500
Spokane Valley
Comp Plan Update
1164195
February 11, 2016
Page 3 of 6
Policies.
Task Lead
Cost
1.11.3 Draft a brief data -rich narrative that accompanies each of the
identified policy area priorities to support the associated goals and
policies and link land use to the City's economic development goals.
CAI
$1,500
1.12 Economic Development Element
VNF
$24,500
1.12.1 Present an assessment of the Spokane Valley economy
based on previous work performed for the City and provide
additional analysis, as needed.
CAI
$4,500
1.12.2 Identify policy area priorities and develop goals and policies,
integrating Comp Plan Audit Workshop results and ensuring
consistency with County -wide Planning Policies. The goals and
policies are intended to serve as the foundation for a future strategic
planning effort.
CAI, City
$4,500
1.12.3 Draft a brief data -rich narrative that accompanies each of the
identified policy area priorities to support the associated goals and
policies.
CAI
$1,500
1.13 Draft and Final Plan
1.13.1 Layout all draft content into the template to ensure that the full
document has a consistent appearance and tone.
CAI
$4,500
1.13.2 Refine City -generated context and overview maps for each
element that highlight relevant geographic information. City will
provide a Map Package through GIS for each map to be edited.
City, CAI
$3,500
1.13.3 Legal review of draft plan
VNF
$6,000
Task 2: Draft Development Regulations
Task Lead
Cost
2.1 Conduct an audit of the development regulations and
recommend sections of the Spokane Valley Municipal Code (SVMC)
needing to be updated, including SVMC Titles 19, 20, 21, and 22
VNF
$12,000
2.2 Revise development regulations as needed, e.g. multi -family,
industrial, and/or office zones, consistent with changes to Comp
Plan elements and including annexation procedures
VNF
$24,500
2.3 Review critical areas regulations and incorporate into the SVMC
AECOM,
City
N/Az
2.4 Develop electric vehicle infrastructure (EVI) code language
City, VNF
$1,000
Task 3: SEPA and EIS coordination
Task Lead
Cost
3.1 Assist City staff in reviewing comments received on EIS Scoping
Notice and the Draft EIS, as necessary
City, CAI,
VNF, F&P
$4,000
3.2 Legal review of Draft EIS and provide comments
VNF
$6,000
Task 4: Public Meetings and Revisions
Task
Lead
Cost
4.1 Review comments received at public meetings and make
revisions as needed
City, CAI,
VNF, F&P
$5,500
4.2 Develop meeting materials to support Planning Commission
workshop
City, CAI,
VNF, F&P
$6,500
2 AECOM will contract separately with the City of Spokane Valley for their work in Phase 3.
Spokane Valley
Comp Plan Update
1164195
February 11, 2016
Page 4 of 6
4.3 Attend and facilitate one workshop held by the Planning
Commission to review draft Comp Plan elements and revisions to
development regulations
CAI, VNF
$6,500
4.4 Develop meeting materials to support public open house
CAF&P VNF
$6,500
4.5 Develop meeting materials to support Planning Commission
Study Session
CAI, VNF,
F&P
$6,500
4.6 Attend and facilitate Planning Commission Study Session
CAI, VNF
$3,500
4.7 Develop meeting materials to support City Council adoption
CAF&P VNF
$6,500
4.8 Attend and facilitate one City Council meeting for adoption of
updated Comp Plan and Development Regulations
VNF, F&P
$5,000
Cost Summary by Task Category
Estimated Cost
Consultant Team
Van Ness Feldman
$111,500
Community Attributes
$129,500
Fehr & Peers (costs described above plus $6,300 for direct costs)
$91,500
Estimated Phase 3 Total
$332,500
Estimated Phase 3 Total including travel fees (Section 3.0 below)
$336,500
3.0 TRAVEL FEES
1. It is anticipated that there will be four trips needed to complete Phase 3. The total estimated
fee for all travel is an additional $4,000 (VNF and CAI only). Additional meeting support may
necessitate additional fees. Note that this includes direct expenses only as labor costs are
assumed above.
4.0 CITY RESPONSIBILITIES
1. City staff shall issue SEPA Determination of Significance and Scoping Notice.
2. City staff shall conduct EIS level review for the Comp Plan update.
3. City staff shall coordinate the EIS process with the consultant team, as needed.
4. City shall be responsible for providing and updating inventory information on capital facilities
and utilities as well as parks and recreation facilities. The City will assess capacity of capital
facilities and services.
5. City staff shall review stormwater regulations and revise if necessary.
6. City staff shall ensure consistency between Shoreline Master Program (SMP) and zoning
code.
7. City staff shall create the required Geographic Information System (GIS) datasets for the
LQA methodology, zoning, and land use. The City will create and print all maps associated
with the update.
8. City staff shall manage public comment and public noticing efforts related to the comment
period for the Draft Comprehensive Plan.
9. City staff shall maintain the project record and provide a copy of the index to the consultant
team on a quarterly basis.
10. City staff shall maintain a public comment matrix to track all input received and shall provide
a copy of the matrix to the Consultant team on a quarterly basis.
Spokane Valley
Comp Plan Update
1164195
February 11, 2016
Page 5 of 6
11. City staff shall maintain a mailing list of project stakeholders.
12. City staff shall complete the 60 -Day Notice of Intent to Adopt, sent to the WA Dept. of
Commerce.
13. City staff shall promptly review and provide feedback for interim work products submitted by
the consultant team.
5.0 SCHEDULE
1. Consultant team is planning under the population projection provided by the City. The Phase
3 scope of work and schedule do not address changes or adjustments to this figure which
could affect the timing and scope of this Phase.
2. Schedule subject to regular review and adjustment based on project progress.
Spokane Valley
Comp Plan Update
1164195
February 11, 2016
Page 6 of 6
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: February 16, 2016
Check all that apply: ❑ consent ❑ old business
['information ® admin. report
Department Director Approval:
['new business ['public hearing
['pending legislation ['executive session
AGENDA ITEM TITLE: Possible Federal STP Grant Funds from Spokane Regional
Transportation Council (SRTC) for the "Sullivan -Euclid PCC
Concrete Intersection Project"
GOVERNING LEGISLATION: NA
PREVIOUS COUNCIL ACTION TAKEN: Approval to submit the Sullivan -Euclid PCC Concrete
Intersection Project, STP (U) Grant Application, September 15, 2010, (Grant funds were
received for the PE phase); Approval to submit Grant Application for construction phase on April
30, 2014, (project placed on SRTC's STP Contingency Project List); Project placed back into
the Six Year Transportation Improvement Plan for 2016-2021 which was adopted by Resolution
No. 15-005 on June 23, 2015.
BACKGROUND: Federal transportation funds for the Spokane Region are awarded to projects
by the Spokane Regional Transportation Council's (SRTC) Board and then tracked throughout
each year by SRTC staff. Once SRTC selects projects for federal funding, all paperwork,
processes and coordination to deliver each project is through the WSDOT office of Local
Programs.
Each year WSDOT Local Programs in Olympia gives each Metropolitan Planning Organization
(MPO) in Washington a target for how many federal funds must be obligated on projects by
local jurisdictions and agencies in their region by August 1. SRTC is the Spokane region's MPO.
SRTC missed last year's target by over $700,000 and the region's agencies ran the risk of
losing this amount from future federally funded projects; projects that had already been selected
for funding.
This year, SRTC is working very hard early on to ensure that the region meets their federal
obligation target for 2016. A group of staff from local agencies meet monthly to review the status
of each project in the region and each agency's ability to obligate federal funds before the
August 1 deadline.
Based on this year's obligation target, the region's list of projects and the ability to obligate
federal funds, SRTC may need to select and fund projects from contingency lists. The
contingency lists are created after each call for projects (STP, CMAQ and TAP) and consists of
a ranking of projects that didn't quite score enough to be funded. If additional revenues are
available, SRTC may select projects off the contingency list and request agencies to obligate
federal funds for those projects to help meet their target.
One of our projects, the Sullivan/Euclid PCC Intersection project, is potentially one of those
projects. SRTC has additional money to obligate and they would like to fund a project from the
contingency list. But because the funds must be obligated this year, a project needs to be ready
to obligate funds by the August 1St deadline.
The Sullivan/Euclid PCC Intersection project can meet this deadline. This project currently has
federal funds for the PE (design) phase. We are approximately 90% complete with the design of
this project. We recently asked SRTC to include a RW phase to the project so we can obtain a
temporary construction easement to upgrade one sidewalk ramp at the northeast corner.
A financial summary for each phase of the project is shown in the following table:
Sullivan/Euclid PCC project
STP(U) Funds
City Match
Total
PE (Design)*
$133,800
$26,400
$160,200
RW (Right-of-way)*
$12,525
$2,475
$15,000
CN (Construction)
$1,859,750
$ 290,250
$2,150,000
Total
$2,006,075
$319,125
$2,325,200
* Federal Funding secured
Planned funding
Currently, SRTC is estimating approximately $1,200,000 in federal STP funds that could be
allocated to the Sullivan/Euclid PCC Intersection project. This is about two thirds the amount
requested when the original grant request was submitted in 2014. The amount SRTC has
available for the Sullivan/Euclid project could increase if more deobligations of federal funds are
realized from other projects in the region.
If the City elected to make up the shortfall for the construction funds needed to build the project,
the financial summary for each phase would be:
Sullivan/Euclid PCC project
STP(U) Funds
City Match
Total
PE (Design)
$133,800
$26,400
$160,200
RW (Right-of-way)
$12,525
$2,475
$15,000
CN (Construction)
$1,200,000
$950,000
$2,150,000
Total
$1,346,325
$978,875
$2,325,200
There may be an opportunity for additional grant funds for this project if the City submitted an
application to the Transportation Improvement Board (TIB) in August of this year. Our request to
TIB could be for all or a portion of the City Match identified above. TIB announces their grant
awards in November of this year. This is a competitive process, so there is no guarantee that
this project will receive a TIB grant.
One such funding scenario, if we were successful in obtaining TIB funding, could look like the
following:
Sullivan/Euclid PCC project
STP(U) Funds
TIB Funds
City Match
Total
PE (Design)
$133,800
$26,400
$160,200
RW (Right-of-way)
$12,525
$2,475
$15,000
CN (Construction)
$1,200,000
$659,750
$290,250
$2,150,000
Total
$1,346,325
$659,750
$319,125
$2,325,200
Please note that although SRTC is looking for us to obligate these federal funds this year, the
expenditure of construction funds for this project would not occur until 2017.
The SRTC Board met Thursday, February 11, 2016. The City will need to decide whether or not
to accept the $1.2 million in possible STP funds for the Sullivan/Euclid PCC project.
Spokane Valley appears to be the only local agency that has a `construction ready' project that
can obligate a large amount of federal funds prior to the August 1 deadline. SRTC is hoping we
can make this happen so their obligation target can be met.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Consensus to accept the STP grant funds from
SRTC for the Sullivan/Euclid PCC project and request staff update Council on any additional
grant funds that may become available.
BUDGET/FINANCIAL IMPACTS: The construction phase of the Sullivan/Euclid PCC project
has a proposed local match of $290,250. If $1.2 million in STP funds is granted by SRTC for
this project, the local match would increase to approximately $978,875. These would typically
be paid for with REET funds. There is a chance SRTC may be able to award additional federal
funds for this project. There is also the opportunity to apply for additional grant funds from TIB
which would reduce the City's local match.
STAFF CONTACT: Steve Worley, PE - Capital Improvement Program Manager
Attachments: Project Vicinity Map
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: February 16, 2016 Department Director Approval: ❑
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Restaurant Regulatory Roadmap
GOVERNING LEGISLATION: None
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND:
The City's Economic Development staff has been working with the Department of Commerce
(DOC) and the City of Spokane to develop a website to help restaurant entrepreneurs in the
Spokane Region area. The City of Spokane and the City of Spokane Valley have both
developed websites. The website is http://www.spokanevalley.org/restaurant. This project is
called Regulatory Roadmap Initiative.
The Restaurant Regulatory Roadmap website supports new and existing restaurant owners by
providing a comprehensive one-stop online guide with city, county, and state permitting and
licensing information and tools to help restaurateurs easily navigate the process. Restaurants
have tight margins, and are often among the first to feel the impact of shifts in the economy.
More than 50% of restaurants close or change hands every five years. This is also an industry
with a high number of minority entrepreneurs. The goal is to make it easier and simpler for
businesses in Washington to start, grow and succeed.
King County and City of Seattle prepared a similar website which was launched in 2015. DOC
expects to use the websites for the Spokane and Seattle region as models for other jurisdictions
in Washington State.
The development of the restaurant website supports our on-going efforts to streamline our
permitting process, assist businesses, and provide customer service. Both cities are ready to
launch the websites. On February 25, 2016, Brian Bonlender the Director of DOC is coming to
Spokane to do a media release and launch the websites. Mayor Rod Higgins and Mayor
Condon will be present at the media release and also representatives from Greater Spokane
Valley Chamber of Commerce, Greater Spokane Incorporated, Visit Spokane, Spokane
Regional Health District, and Washington Restaurant Association.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Discussion
BUDGET/FINANCIAL IMPACTS: Unknown
STAFF CONTACT: Gloria Mantz, Development Engineer
ATTACHMENTS: None
To:
From:
Re:
DRAFT
ADVANCE AGENDA
as of February 10, 2016; 11:00 a.m.
Please note this is a work in progress; items are tentative
Council & Staff
City Clerk, by direction of City Manager
Draft Schedule for Upcoming Council Meetings
February 23, 2016, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Mayoral Appointments: Lodging Tax Advisory Committee — Mayor Higgins
3. Motion Consideration: Comprehensive Plan Contract — John Hohman
4. Admin Report: SCRAPS Update — Mark Calhoun
5. Admin Report: Sidewalk/Snow Removal - Cary Driskell
6. Admin Report: Advance Agenda — Mayor Higgins
7. Info Only: Department Reports
[due Mon, Feb 15]
(5 minutes)
(10 minutes)
(15 minutes)
(20 minutes)
(20 minutes)
(5 minutes)
[*estimated meeting: 75 minutes]
March 1, 2016, Study Session Format, 6:00 p.m. [due Mon, Feb 22]
1. Accomplishments Report (Legislative & Executive, Ops & Admin; Public Safety; Parks & Rec;
Community & Economic Development, and Public Works) — Mike Jackson
2. City Hall Update — John Hohman
3. Public Safety Oversight/Advisory Committee — Councilmember Pace
4. Advance Agenda — Mayor Higgins
(90 minutes)
(15 minutes)
(30 minutes)
(5 minutes)
[*estimated meeting: 140 minutes]
March 8, 2016, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: 2016 LTGO Bond Ordinance (City Hall) — Mark Calhoun
3. Admin Report: Spokane Regional Law & Justice Commission Update — Cary Driskell
4. Admin Report: Uncovered/unsecured loads — Cary Driskell
5. Admin Report: Advance Agenda — Mayor Higgins
[due Mon, Feb 29]
(5 minutes)
(20 minutes)
(25 minutes)
(15 minutes)
(5 minutes)
[*estimated meeting: 70 minutes]
March 15, 2016, Workshop, 8:30 a.m.- 4:30 p.m. (no evening mtg) Council Chambers [due Mon, Mar 7]
March 22, 2016, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. First Reading 2016 LTGO Bond Ordinance (City Hall) — Mark Calhoun
3. Admin Report: Solid Waste Collection — Eric Guth, Morgan Koudelka, Erik Lamb
4. Drug Enforcement Update — Rick VanLeuven
5. Admin Report: Advance Agenda — Mayor Higgins
6. Info Only: Department Reports
March 29, 2015, Study Session Format, 6:00 p.m.
1. Port District Update — John Hohman
2. City Hall Update — John Hohman
3. Advance Agenda — Mayor Higgins
April 5, 2016, Study Session Format, 6:00 p.m.
1. City Hall Update — John Hohman
2. Advance Agenda — Mayor Higgins
[*estimated
[due Mon, Mar 14]
(5 minutes)
(20 minutes)
(25 minutes)
(20 minutes)
(5 minutes)
meeting: 75 minutes]
[due Mon, Mar 21]
(10 minutes)
(15 minutes)
(5 minutes)
[*estimated meeting: minutes]
[due Mon, Mar 28]
(15 minutes)
(5 minutes)
[*estimated meeting: minutes]
Draft Advance Agenda 2/11/2016 2:22:32 PM Page 1 of 2
April 12, 2016, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Second Reading 2016 LTGO Bond Ordinance (City Hall) — Mark Calhoun
3. Admin Report: Advance Agenda — Mayor Higgins
April 19, 2016, Study Session Format, 6:00 p.m.
1. City Hall Council Chambers
2. Advance Agenda — Mayor Higgins
April 26, 2016, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Higgins
3. Info Only: Department Reports
May 3, 2016, Study Session Format, 6:00 p.m.
1. City Hall Update — John Hohman
2. Advance Agenda — Mayor Higgins
May 10, 2016, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Higgins
Mav 17, 2016, Study Session Format, 6:00 p.m.
1. City Hall Council Chambers
2. Advance Agenda — Mayor Higgins
May 24, 2016, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Higgins
3. Info Only: Department Reports
Mav 31, 2016, Study Session Format, 6:00 p.m.
1. City Hall Council Chambers
2. Advance Agenda — Mayor Higgins
June 7, 2016, Study Session Format, 6:00 p.m.
1. City Hall Update — John Hohman
2. Advance Agenda — Mayor Higgins
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Avista Electrical Franchise
AWC Conference (June 21-24)
Blake Street Sidewalk (CDBG)
Domestic Violence Advocacy (Police)
Economic Development Marketing Plan
Emergency Preparedness
Intelligence -led policing
[due Mon, Apr 4]
(5 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: minutes]
[due Mon, Apr 11]
(10 minutes)
(5 minutes)
[*estimated meeting: minutes]
[due Mon, Apr 18]
(5 minutes)
(5 minutes)
[*estimated meeting: minutes]
[due Mon, Apr 25]
(15 minutes)
(5 minutes)
[*estimated meeting: minutes]
[due Mon, May 2]
(5 minutes)
(5 minutes)
[*estimated meeting: minutes]
[due Mon, May 9]
(15 minutes)
(5 minutes)
[*estimated meeting: minutes]
[due Mon, May 16]
(5 minutes)
(5 minutes)
[*estimated meeting: minutes]
[due Mon, May 23
(15 minutes)
(5 minutes)
[*estimated meeting: minutes]
[due Fri, May 27]
(15 minutes)
(5 minutes)
[*estimated meeting: minutes]
Ord 15-023 Marijuana Ext/Renew (expires 6/9/16)
Ord 16-003 Mining Ext (expires 8/21/16)
Pavement Preservation
Police/Fire Medical Response Team
SRTMC Agreement (June/July 2016)
TIP 2017-2022 (May/June)
Draft Advance Agenda 2/11/2016 2:22:32 PM Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: February 16, 2016 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
® information ['admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: LED Street Lighting Update
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Staff Administrative Report to City Council on
September 1, 2015
BACKGROUND: This informational item is in response to a Council request regarding the
status of LED street light replacement. Staff had provided Council with an update at their
September 1, 2015 Council meeting (staff memo and power point presentation attached below)
and there are not any changes or updates since that presentation.
Avista is planning on implementing a replacement program beginning in 2015 to replace all of
their street light fixtures in Spokane County to LED fixtures. Avista has scheduled replacement
of Spokane Valley street light fixtures beginning in 2017. Avista has told us that this program
will not increase rates. Over time current rates may be reduced based on the lower electricity
use and maintenance.
Modern Electric, Vera Water and Power, and Inland Power and Light all have not identified a
replacement program at this time.
OPTIONS: Information only
RECOMMENDED ACTION OR MOTION: Information only
BUDGET/FINANCIAL IMPACTS: N/A
STAFF CONTACT: Eric P. Guth, Public Works Director
ATTACHMENTS: September 1, 2015 Council LED Street Light Update Administrative report,
September 1, 2015 Power Point Presentation "Street Lights COSV Looking at LED's"
Request for Council Action
Meeting Date: September 1, 2015 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: LED Street Lighting Update
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND: City Council inquired of Staff what if anything is being done or proposed
regarding installation of light emitting diodes (LED) street lights within the City. Currently the
majority of street lights are high pressure sodium (HPS) lights which are typically 100 or 200
watt bulbs and are not energy efficient. Replacing these existing HPS lights with LED fixtures
will reduce energy usage by approximately 50%.
Staff has asked the four major electric utilities what if any programs and plans they have
for replacing street lights with LED fixtures. In talking with these companies each has a
different approach to replacing old inefficient fixtures with energy saving LED fixtures.
Staff has a presentation describing each utility's plan for LED street light
implementation.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Discussion
BUDGET/FINANCIAL IMPACTS: N/A
STAFF CONTACT: Eric Guth — Public Works Director
ATTACHMENTS: Presentation
Current Inventory and Conditions
• There are about 2300 street lights throughout the City.
- 2160 lights are maintained by Utility companies. The City pays a flat rate
fee which includes installation, maintenance and electricity costs.
140 lights (1 3 LED) are owned and maintained by the City and are
metered. The City will continue to install LED street lights as budget and
location allows.
• The majority of street lights were installed before the City
incorporated. The two common types of lights are 100W and
200W High Pressure Sodium lights(HPS).
Spokane Valley Street Lights
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Esri, HERE, DeLorme, Mapmylndia, C) OpenStreetMap contributors, and the GIS user community
What does a LED light look like?
LED Street Light at HPS
Appleway and Dartmouth Street Light
I
LED Lights along the
Appleway Trail
High Pressure Sodium
LED
Reasons for LED lights
• Response to Governor Inslee's State Energy Strategy to reduce
energy consumption
In line with the federal energy policy to reduce energy
consumption
1 Consistent with federal leadership in environmental, energy and
economic performance.
• Utilities companies want to increase energy conservation
Benefits of LED lights compared to HPS
• Lower energy consumption
1 Longer and predictable life span — 3 times longer than HPS
Increased reliability — less maintenance and outages
• More accurate color rendering — increased visibility
• Lower light pollution due to directional light
• Wiring infrastructure is less costly
• Reduction of CO2 emissions
Disadvantages of LED lights
• Higher initial cost, it may take several years for the savings on
energy to pay off the equipment and installation
LED light levels have nominal decay over time
• Intensity of lighting
LED Conversion Programs by Utilities
• Avista Utilities: In 2015, Avista started implementing a LED
Street Light Replacement Program. This program will not
increase the rates. Over time the rates may be reduced based
on the lower electricity use and maintenance. Replacement in
Spokane Valley is projected to start in 2017.
' Modern Electric and Power: Considering a LED Streetlight Pilot
Project. Small project of 8 lights of various sized and controls
to determine which style, size and control type will be best to
use in the future.
LED Conversion Programs by Utilities
• Vera Water and Power: No current program for LED street
lights.
• Inland Power and Light: No current program for LED street
lights.
Conclusion
• City maintained lights will be updated to LED when feasible.
When replacing HPS lights, the entire corridor or intersection
must be done at the same time. It is not recommended to mix
LED and HPS lights.
• We currently do not have money in the budget for LED
conversions of City maintained lights.
• Ongoing coordination with PW staff and the utilities will
continue.