2016, 05-03 Special Meeting City Hall Bid AwardAGENDA
SPOKANE VALLEY CITY COUNCIL
SPECIAL MEETING
Tuesday, May 3, 2016 5:00 p.m.
Spokane Valley City Hall Council Chambers
11707 E Sprague Avenue
Spokane Valley, WA 99216
Call to Order by Mayor Higgins
Roll Call by City Clerk
Agenda Topic: Motion Consideration:
City Hall Bid Award— Steve Worley, Eric Guth, Mark Calhoun [public comment]
Adjournment
Special Meeting Agenda 05-03-2016 Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 3, 2016 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: City Hall Bid Award
GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority
PREVIOUS COUNCIL ACTION TAKEN: Multiple meetings, Council retreat 02-17-15;
Administrative Report 03-17-15, Motion Consideration 03-24-15, Study Session 09-15-15,
Motion Consideration 09-29-15, Interior Discussion 11-18-15, Heating and Cooling Discussions
on 12-1-15 and 12-15-15, Interior and Exterior Discussion 12-29-15, General updates on 01-19-
16 and 02-02-16, Final design discussion on 02-16-16 and Approval of City Hall Plan
authorization to proceed with bid process on 02-23-16; Admin report on bid results at Council's
4-26-16 meeting.
BACKGROUND: City Council and staff have been working since early 2015 on the design of
the new City Hall building. The project was advertised for bid on March 18 and March 25. The
bid opening was held Thursday afternoon, April 21, 2016.
The bid includes the Base Bid plus 9 Additive Alternates. The Alternates are numbered 1-5 and
7-10. A previous planned Additive Alternate 6 (electronic access control system) was
incorporated into the Base Bid. The Bid Tabulations are attached which reflect the 9 bids
received and the cost proposals from each bidder, including the base bid, the 9 additive
alternates, and sales tax. As shown on the bid tabulation, Meridian Construction was the low
bidder including any or all of the bid alternatives. With the inclusion of all additive alternates, the
Meridian Construction bid is within the overall project budget, and staff recommends awarding
the project to Meridian with all additive alternates included. Staff will be prepared to discuss with
City Council how the inclusion of all additive alternates fits within the project budget and how it
influences the proposed bond payments.
OPTIONS: Award the contract to the lowest responsive and responsible bidder or take other
appropriate action.
RECOMMENDED ACTION OR MOTION: Move to award the City Hall construction contract to
Meridian Construction, Inc. as the lowest responsive and responsible bidder, in the amount of
$11,060,442.40 which includes the base bid, alternates 2-10 and sales tax and authorize the
Deputy City Manager to finalize and execute the construction contract.
BUDGET/FINANCIAL IMPACTS: The City Hall construction project is anticipated to cost $14.4
million including land acquisition, design services, and construction. This project will be funded
through a General Obligation bond which will be authorized by City Council through a separate
motion.
STAFF CONTACT: Eric Guth, Public Works Director; Steve M. Worley, CIP Manager
Mark Calhoun, Deputy City Manager; Chelsie Taylor, Finance Director
ATTACHMENTS: Bid Tabulation Summary.
Sip Tabulation Form ��/
Spokane Valley City Hall
Base Bid -April 21, 2016 @ 2:00 PM Alternate Bids - April 21, 2016 @ 3:00 PM
r1V Architects West In,
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Engineer's Estimate
Baker
Leone & Keeble
Lydig
Meridian
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Neeser
T.W. Clark
Walker
Western States
Construction
Northcon
Addenda
(1 2
C1 2 f
X
ICT ---
2
X
1 2 3!
X
CHT 2
X
C1 2 D,
X
CT 2 ?
X
1 2
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1 2
Non -collusion Cert.
X
X
X
Bid Security
X
X
X
X
X
X
X
X
X
Base Bid
$10,118,433.00
$9,425,000.00
$9,110,000.00
$9,470,000.00
$8,965,000.00
$10,489,000.00
$9,336,000.00
$9,394,000.00
$9,500,000.00
$9,570,000.00
Alternate No.1
Provide Half Basement
$363,349.00
$365,734.00
$306,000.00
$278,000.00
$350,000.00
$288,000.00
$282,000.00
$384,000.00
$329,000.00
$345,575.00
Alternate No.2
Provide Full Basement
$943,007.00
$980,000.00
$686,000.00
$584,000.00
$680,900.00
$516,000.00
$655,000.00
$771,000.00
$831,000.00
$659,580.00
Alternate No. 3
HVAC Zoning Kit
$16,688.00
$6,987.00
$6,600.00
$6,800.00
$6,500.00
$6,600.00
$6,000.00
$6,600.00
$6,200.00
$9,100.00
AlternateNo.
Linear Wood Ceilings in Lobbies
Ceilings
$150,191.00
$177,000.00
$123,000.00
$150,000.00
$151,474.00
$107,000.00
$104,300.00
$154,000.00
$155,525.00
Alternate No. 5
Linear Wood Ceilings in Council
Chambers
$48,060.00
$60,737.00
$89,800.00
$70,800.00
$59,000.00
$64,000.00
$56,000.00
$53,400.00
$62,000.00
$61,800.00
Alternate No. 6 NOT USED
Alternate No. 7
Steel Fencing in lieu of Chain Link
$88,266.00
$201,499.00
$201,000.00
$222,000.00
$213,500.00
$209,212.00
$199,000.00
$206,200.00
$207,000.00
$217,850.00
Alternate No. 8
Wood Top Rail at Guardrails
$10,747.00
$2,975.00
$1,100.00
$3,760.00
$10,000.00
$5,202.00
-$500.00
$9,620.00
$12,000.00
$2,460.00
Alternate No. 9
Spray Foam Insulation in Exterior
Walls
$57,565.00
$61,110.00
$47,000.00
$49,200.00
$46,000.00
$50,498.00
$49,000.00
$47,322.00
$47,500.00
$48,000.00
Alternate No. 10 Provide
or deBro d gor
uhli[esalong Spague Avenue
$40,000.00
$40,323.00
$37,700.00
$36,800.00
$44,300.00
$50,450.00
$24,000.00
$28,485.00
$65,000.00
$30,520.00
Subtotal w/ Alt 2-10
$11,413,279.00
$10,928,822.00
$10,356,200.00
$10,566,360.00
$10,175,200.00
$11,542,436.00
$10,431,500.00
$10,620,927.00
$10,884,700.00
$10,754,835.00
Sales Tax
$992,955.27
$950,807.51
$900,989.40
$919,273.32
$885,242.40
$1,004,191.93
$907,540.50
$924,020.65
$946,968.90
$935,670.65
Total w/ Alt 2-10
$12,406,234.27
$11,879,629.51
$11,257,189.40
$11,485,633.32
$11,060,442.40
$12,546,627.93
$11,339,040.50
$11,544,947.65
$11,831,668.90
$11,690,505.65
Plumbing Subcontractor
3-V
3-V
Prof. Piping
3-V
3-V
3-V
Prof. Piping
3-V
Pro. Plumbing
HVAC Subcontractor
Metalcraft
Metalcraft
Metalcraft
Metalcraft
Metalcraft
Metalcraft
Metalcraft
Air Tech
R&R Heating & Air
Electrical Subcontractor
Petersen
Petersen
Petersen
Petersen
Dorsh & Kahl
Diamond
Petersen
Petersen
Petersen
*Bids are under advisement pending City Council meeting on May 3, 2016 at 5:00 p.m.