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2016, 05-24 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, May 24, 2016 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Sid Johnson, Spokane Valley Baptist Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. PUBLIC HEARING: 2016 Amended Budget — Chelsie Taylor 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on May 24 2016 Request for Council Action Form, Total: $2,662,121.13 b. Approval of Payroll for Pay Period Ending May 15, 2016: $361,793.70 c. Approval of April 22, 2016 Council Meeting Minutes, Special Meeting, Council of Governments d. Approval of May 10, 2016 Council Meeting Minutes, Formal Format NEW BUSINESS: 3. First Reading Proposed Ordinance 16-008 Amending 2016 Budget — Chelsie Taylor [public comment] 4. Motion Consideration: Economic Development Marketing Contract Approval — John Hohman [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. Council Agenda 05-24-16 Formal Format Meeting Page 1 of 2 ADMINISTRATIVE REPORTS 5. Draft Amended 2016 Transportation Improvement Program (TIP) - Steve Worley 6. Draft 2017-2022 Six -Year Transportation Improvement Program (TIP) - Steve Worley 7. Avista Electrical Franchise - Cary Driskell 8. Advance Agenda - Mayor Higgins INFORMATION ONLY (will not be reported or discussed): 9. Department Monthly Reports 10. Broadway Street Preservation Project CITY MANAGER COMMENTS ADJOURNMENT General Meeting Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 21-1 and 4t'—' Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1—st 3rd and 5t'- Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 05-24-16 Formal Format Meeting Page 2 of 2 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action May 24, 2015 Department Director Approval: Check all that apply: ['consent ❑ old business ['new business ® public hearing ['information ❑ admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Public Hearing on the proposed 2016 Budget Amendment. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2016 Budget when it was adopted on November 10, 2015. On May 17, 2015 an Administrative Report was delivered to Council regarding the need for a budget amendment. BACKGROUND: Since the initial adoption of the 2016 Budget on November 10, 2015, a number of events have transpired in the normal course of operations that necessitate a 2016 Budget amendment. They include: #001 - General Fund Provide additional appropriations (expenditures) of $2,243,357 comprised of: • $6,300 reduction to Parks professional services in order to transfer to the Parks Capital Projects Fund #309 for additional unanticipated funding needed for the hookup of water services at the Valley Mission Dog Park. • $13,000 additional in recurring Parks and Recreation professional services to include payments to the Kiwanis Club of Liberty Lake and the Spokane Valley Rotary Club for the Father Daughter Dance and Breakfast with Santa, respectively. • $85,500 additional in recurring professional services for a consultant to assist with the TIGER and FASTLANE grant application process (as approved by Council on March 15, 2016). • $6,300 transfer out to the Parks Capital Projects Fund #309 for additional unanticipated funding needed for the hookup of water services at the Valley Mission Dog Park. • $34,000 transfer out to the Parks Capital Projects Fund #309 for the Browns Park Splashpad project. Bids for this project came in at an amount higher than expected during the 2016 Budget development process. • $198,734 transfer out to the LTGO Bond Debt Service Fund #204 for debt service due on the 2016 LTGO Bonds for December 2016. • $6,400 additional to complete the security camera upgrade at the Precinct. • $25,000 for construction of offices for the unit supervisors at the Precinct. This amount is being moved forward from a 2015 appropriation that was not spent. • $52,000 for repairs to the roof at CenterPlace for a variety of leaks. • $1,828,723 transferred to Capital Reserve Fund #312 which represents the 2014 yearend fund balance in excess of 50%. Increase revenues by $481,734 comprised of: • $270,000 addition to sales tax revenues resulting from revised 2016 estimates. • $13,000 additional in recurring Parks and Recreation revenue to include admissions for the Father Daughter Dance and Breakfast with Santa, for which the City partners with the Kiwanis Club of Liberty Lake and the Spokane Valley Rotary Club, respectively. • $198,734 transfer in from the Civic Facilities Capital Replacement Fund #310 for lease payments during 2016 in excess of the 2016 Bond debt service. 1 #105 — Hotel / Motel Tax Fund • The expenditures did not change in total; however, there was a line item change that moved $60,650 from the Tourism Promotion expense account to a transfer to Fund #309, which represents the lodging tax award that was made to the Parks and Recreation Department for the Browns Park volleyball court project. #107 — PEG Fund Expenditures are increased by $130,000 comprised of: • $105,000 in PEG reimbursements to Community Minded Television for PEG capital expenditures made as the City's public access channel manager including items for the Library studio/media lab. • $25,000 for professional services related to identifying equipment needs for broadcasting at the new City Hall building. #204 — LTGO Bond Debt Service Fund Expenditures are increased by $198,734 reflecting the 2016 Bond debt service payment due in December 2016. Revenues are increased by $198,734 for a transfer in from the General Fund for the debt service payment on the 2016 Bonds. #309 — Park Capital Proiects Fund Expenditure increases of $100,950, comprised of: • $6,300 transfer in from the General Fund #001 for additional unanticipated funding needed for the hookup of water services at the Valley Mission Dog Park. • $34,000 transfer in from the General Fund #001 for the Browns Park Splashpad project. Bids for this project came in at an amount higher than expected during the 2016 Budget development process. • $60,650 transfer in from the Hotel / Motel Tax Fund #105 representing the lodging tax award that was made to the Parks and Recreation Department for the Browns Park volleyball court project. Revenues are increased by $100,950 for the same projects as described under the expenditure increase. #310 — Civic Buildings Capital Proiects Fund Expenditures increase by $198,734 for a transfer out to the General Fund for lease payments during 2016 in excess of the 2016 Bond debt service. #312 — Capital Reserve Fund Revenues include a transfer of $1,828,723 from General Fund #001 which represents the 2014 yearend fund balance in excess of 50%. #313 — City Hall Construction Fund Expenditures are increased by $12,451,520 which include: • $12,355,005 additional for construction costs related to the new City Hall building. This amount includes the remainder of the $14,148,281 total project cost approved by Council less amounts already spent prior to 2016. • $96,515 additional for bond issue costs for the 2016 LTGO Bonds. Revenue increases are $7,946,088, which includes 2016 LTGO Bond proceeds representing a par value of $7,275,000 and a bond premium of $671,088. 2 #402 — Stormwater Management Fund Expenditures/appropriations increase by $251,100 due to revised schedules on various capital projects, including: • $185,000 reduction to the Stormwater small works and various capital projects that were included in the 2016 Budget. • $378,100 additional for the McDonald Road Diet Project #221. • $8,000 additional for Pines and Grace Intersection Safety Project #166. • $50,000 additional for the Saltese Road Preservation Project #240. Revenues increase by $175,000 reflecting the receipt of grants for various projects. #501 — Equipment Rental & Replacement Fund Revenues increase by $4,667 due to a revised calculation. The 2016 Budget amendment reflects the changes noted above and will affect 10 funds resulting in total appropriation/expenditure increases of $15,574,395 and revenue increases of $10,735,896. 001 General Fund 105 Hotel / Motel Tax Fund 107 PEG Fund 204 LTGO Bond Debt Service 309 Park Capital Projects Fund 310 Civic Facilities Capital Projects Fund 312 Capital Reserve Fund 313 City Hall Construction Fund 402 Stormwater Management Fund 501 Equipment Rental & Replacement Fund 481,734 0 0 198,734 100,950 0 1,828,723 7,946,088 175,000 4,667 2,243,357 0 130,000 198,734 100,950 198,734 0 12,451, 520 251,100 0 10,735,896 15, 574, 395 OPTIONS: Future options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: The purpose of this evening's public hearing is to consider input from the public on the proposed budget amendment and no action is required of Council at this time. Anticipated future action by the Council includes: • May 24, 2016 — First reading of Ordinance #16-008 amending the 2016 Budget. • June 7, 2016 — Second reading of Ordinance #16-008 amending the 2016 Budget. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2016 Budget that was adopted on November 10, 2015. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Fund level line -item detail of revenues and expenditures. • Budget summary for amended funds. 3 Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 105 Hotel / Motel Tax Fund 107 PEG Fund 204 LTGO Bond Debt Service 309 Park Capital Projects Fund 310 Civic Facilities Capital Projects Fund 312 Capital Reserve Fund 313 City Hall Construction Fund 402 Stormwater Management Fund 501 Equipment Rental & Replacement Fund 481,734 0 0 198,734 100,950 0 1,828,723 7,946,088 175,000 4,667 2,243,357 0 130,000 198,734 100,950 198,734 0 12,451, 520 251,100 0 10,735,896 15, 574, 395 OPTIONS: Future options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: The purpose of this evening's public hearing is to consider input from the public on the proposed budget amendment and no action is required of Council at this time. Anticipated future action by the Council includes: • May 24, 2016 — First reading of Ordinance #16-008 amending the 2016 Budget. • June 7, 2016 — Second reading of Ordinance #16-008 amending the 2016 Budget. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2016 Budget that was adopted on November 10, 2015. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Fund level line -item detail of revenues and expenditures. • Budget summary for amended funds. 3 H:\Budget\2016\Amendment #1\2016 05 24 First Reading of Ordinance\2016 Amendment No 1 Detail.xlsx CITY OF SPOKANE VALLEY, WA 2016 Budget -Amendment #1 Line Item Detail 5/24/2016 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #001 - General Fund Recurring Revenues Sales Tax Youth Programs 001.000.000.313.11.00 001.076.301.347.60.11 Recurring Expenditures Professional Services Professional Services Professional Services - Misc Studies Transfer out - #309 Transfer out - #204 001.076.300.576.80.41.05 001.076.301.571.20.41.05 001.090.000.513.10.41.05 001.090.000.597.30.00.90 001.090.000.597.20.00.40 Nonrecurring revenues Transfer in - #310 001.090.000.397.31.00 Nonrecurring Expenditures Improvements Building Maintenance Transfer out - #312 001.016.099.594.21.62.02 001.076.099.575.50.48.07 001.090.000.597.31.00.20 - Revised estimate - Kiwanis Father Daughter Dance - Rotary Club Breakfast With Santa Total recurring revenues 18,210,500 270,000 18,480,500 74,000 10,000 3,000 87,000 - Reduction to allow for transfer to #309 for Dog Parti - Kiwanis Father Daughter Dance: $9,975 - Rotary Club Breakfast With Santa: $2,780 - TIGER & FASTLANE application and support - Valley Mission Dog Park Ph2 - Browns Park Splashpad - 2016 LTGO debt service Total recurring expenditures - Lease payment in excess of 2016 Bond pmnt Total nonrecurring revenues - Precinct Security Camera - Construction of offices for unit supervisors - CenterPlace Roof Repairs - 2014 #001 fund bal > 50% Total nonrecurring expenditures 283,000 763,943 28,100 6,300) 757,643 10,000 3,000 41,100 150,000 85,500 235,500 160,000 6,300 34,000 200,300 0 198,734 198,734 331,234 0 198,734 198,734 198,734 0 6,400 25,000 31,400 0 52,000 0 1,828,723 1,912,123 Total of all General Fund revenues Total of all General Fund expenditures 481,734 2,243,357 Page 1 of 4 52,000 1,828,723 H:\Budget\2016\Amendment #1\2016 05 24 First Reading of Ordinance\2016 Amendment No 1 Detail.xlsx CITY OF SPOKANE VALLEY, WA 2016 Budget -Amendment #1 Line Item Detail 5/24/2016 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #105 - Hotel / Motel Tax Fund Expenditures Tourism Promotion Transfer out - #309 105.105.000.557.30.41.00 - Reduce for City P&R Award 105.000.000.597.30.00.90 - Browns Park Volleyball Court Lodging Tax Award #107 - PEG Fund Expenditures PEG Reimburse - CMTV Computer Software/Hardware Total expenditures 107.000.000.518.90.49.01 - CMTV PEG Request 107.000.000.594.11.64.02 - Design of new City Hall broadcast system #204 - LTGO Bond Debt Service Fund Expenditures 2016 LTGO Bond 2016 LTGO Bond Revenues Transfer in - #001 Total expenditures 204.000.000.591.18.71.03 - 2016 LTGO Bond debt service - principal 204.000.000.592.18.83.03 - 2016 LTGO Bond debt service - interest Total expenditures 204.000.000.397.00.00.10 - 2016 LTGO debt service #309 - Park Capital Projects Fund Expenditures Capital outlay Capital outlay Capital outlay Revenues Transfer in - #001 Transfer in - #001 Transfer in - #105 309.000.241.594.76.63.00 309.000.242.594.76.63.00 309.000.243.594.76.63.00 309.309.000.397.00.10 309.309.000.397.00.10 309.000.243.397.10.50 Total revenues - Valley Mission Dog Park Ph2 Water Service - Browns Park Splashpad - Browns Park Volleyball Court Lodging Tax Award Total expenditures - Valley Mission Dog Park Ph2 Water Service - Browns Park Splashpad - Browns Park Volleyball Court Lodging Tax Award 560,000 0 12,000 12,500 (60,650) 499,350 60,650 0 60,650 105,000 117,000 25,000 130,000 37,500 0 75,000 75,000 0 123,734 123,734 198,734 0 198,734 198,734 198,734 75,000 6,300 81,300 82,500 34,000 116,500 0 60,650 60,650 100,950 75,000 6,300 81,300 82,500 34,000 116,500 0 60,650 60,650 Total revenues 100,950 Page 2 of 4 H:\Budget\2016\Amendment #1\2016 05 24 First Reading of Ordinance\2016 Amendment No 1 Detail.xlsx CITY OF SPOKANE VALLEY, WA 2016 Budget -Amendment #1 Line Item Detail 5/24/2016 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #310 - Civic Facilities Capital Replacement Fund Expenditures Transfer out - #001 310.310.000.597.00.00.10 - Lease payment in excess of 2016 Bond pmnt #312 - Capital Reserve Fund Revenues Transfer in - #001 Total expenditures 312.000.000.397.00.10 - 2014 #001 fund bal > 50% #313 - City Hall Construction Fund Expenditures Capital outlay 2016 LTGO bond issue Revenues 2016 LTGO bond issue 2016 LTGO bond issue Total revenues 313.000.215.594.18.xx.xx - City Hall construction costs 313.000.000.592.18.84.03 - 2016 LTGO bond issue costs Total expenditures 313.000.000.391.10.00 - 2016 LTGO bond issue proceeds - par value 313.000.000.392.00.00 - 2016 LTGO bond issue proceeds - premium 0 198,734 198,734 198,734 0 1,828,723 1,828,723 1,828,723 294,400 12, 355, 005 12, 649, 405 0 96,515 96,515 12,451, 520 0 7,275,000 7,275,000 0 671,088 671,088 Total revenues 7,946,088 #402 - Stormwater Management Fund Expenditures Stormwater Improve - Capital Outlays 402.402.000.594.38.63.05 - Various Stormwater Projects 500,000 251,100 751,100 Revenues Dept. of Ecology Grant Dept. of Ecology Grant Total expenditures 251,100 402.000.193.374.03.10 - E. WA Effectiveness Study Ph 2&3 402.000.000.374.03.10 - Stormwater Capacity Grants: 0 150,000 150,000 0 25,000 25,000 Total revenues 175,000 Page 3 of 4 H:\Budget\2016\Amendment #1\2016 05 24 First Reading of Ordinance\2016 Amendment No 1 Detail.xlsx CITY OF SPOKANE VALLEY, WA 2016 Budget -Amendment #1 Line Item Detail 5/24/2016 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #501 - Equipment Rental & Replacement Fund Revenues Interfund Equip & Vehicle Lease 501.000.000.348.20.00 - revised calculation Total Revenues Totals Across all Funds 101,333 4,667 106,000 4,667 Total revenues Total expenditures 10, 735, 896 15, 574, 395 Page 4 of 4 CITY OF SPOKANE VALLEY, WA 2016 Budget Amendment 2016 As Adopted Proposed Amendment As Amended #001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 11,479,200 0 11,479,200 Sales Tax 18,210,500 270,000 18,480,500 Sales Tax - Public Safety 867,400 0 867,400 Sales Tax - Criminal Justice 1,556,400 0 1,556,400 Gambling Tax and Leasehold Excise Tax 333,700 0 333,700 Franchise Fees/Business Registration 1,154,000 0 1,154,000 State Shared Revenues 2,024,528 0 2,024,528 Fines and Forfeitures/Public Safety 1,443,500 0 1,443,500 Community Development 1,491,500 0 1,491,500 Recreation Program Revenues 595,200 13,000 608,200 Miscellaneous Department Revenue 95,900 0 95,900 Miscellaneous & Investment Interest 103,500 0 103,500 Transfers in - #101 (street admin) 39,700 0 39,700 Transfers in - #105 (h/m tax -CP advertising) 30,000 0 30,000 Transfers in - #402 (storm admin) 13,400 0 13,400 Total Recurring Revenues 39,438,428 283,000 39,721,428 Expenditures City Council 506,869 0 506,869 City Manager 717,303 0 717,303 Legal 479,951 0 479,951 Public Safety 24,703,749 0 24,703,749 Deputy City Manager 737,002 0 737,002 Finance / IT 1,253,080 0 1,253,080 Human Resources 255,694 0 255,694 Public Works 966,870 0 966,870 Community & Economic Dvlpmnt - Admin 272,107 0 272,107 Community & Economic Dvlpmnt - Econ Dev 545,157 0 545,157 Community & Economic Dvlpmnt - Dev Svc 1,486,637 0 1,486,637 Community & Economic Dvlpmnt - Building 1,344,165 0 1,344,165 Parks & Rec - Administration 281,871 0 281,871 Parks & Rec - Maintenance 838,343 (6,300) 832,043 Parks & Rec - Recreation 228,197 13,000 241,197 Parks & Rec - Aquatics 461,200 0 461,200 Parks & Rec - Senior Center 95,781 0 95,781 Parks & Rec - CenterPlace 882,223 0 882,223 Pavement Preservation 943,800 0 943,800 General Government 1,532,000 85,500 1,617,500 Transfers out - #502 (insurance premium) 325,000 0 325,000 Transfers out - #204 (LTGO debt service) 0 198,734 198,734 Transfers out - #309 (park capital projects) 160,000 40,300 200,300 Transfers out - #310 (bond pmt>$434.6k lease pmt) 72,500 0 72,500 Transfers out - #310 (city hall o&m costs) 271,700 0 271,700 Total Recurring Expenditures 39,361,199 331,234 39,692,433 Recurring Revenues Over (Under) Recurring Expenditures 77,229 (48,234) 28,995 5/24/2016 CITY OF SPOKANE VALLEY, WA 2016 Budget Amendment 2016 As Adopted Proposed Amendment As Amended #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Transfers in - #106 (solid waste repayment) 40,425 0 40,425 Transfers in - #310 (lease in excess of debt service) 0 198,734 198,734 Total Nonrecurring Revenues 40,425 198,734 239,159 Expenditures General Government - IT capital replacements 108,000 0 108,000 Public Safety (const offices for unit supervisors) 0 25,000 25,000 Community & Econ Dev (comp plan update) 350,000 0 350,000 Parks & Rec (upgrade dial-up modem at pools) 15,000 0 15,000 Police Department - CAD / RMS 140,281 0 140,281 Police Department - security camera upgrade 0 6,400 6,400 CenterPlace roof repairs 0 52,000 52,000 Transfers out - #312 ('14 fundbal > 50%) 0 1,828,723 1,828,723 Total Nonrecurring Expenditures 613,281 1,912,123 2,525,404 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures SPECIAL REVENUE FUNDS #105 - HOTEL / HOTEL TAX FUND Revenues Hotel/Motel tax Investement Interest Total revenues (572,856) (1,713,389) (2,286,245) (495,627) (1,761,623) (2,257,250) 26,067,102 26,067,102 25,571,475 23,809,852 64.97% 550,000 300 59.99% 0 550,000 0 300 550,300 0 550,300 Expenditures Transfers out - #001 30,000 0 30,000 Tourism Promotion 560,000 (60,650) 499,350 Transfers out - #309 (volleyball court award) 0 60,650 60,650 Total expenditures 590,000 0 590,000 Revenues over (under) expenditures Beginning fund balance Ending fund balance 169,002 169,002 (39,700) (39,700) 208,702 208,702 5/24/2016 CITY OF SPOKANE VALLEY, WA 2016 Budget Amendment SPECIAL REVENUE FUNDS, continued #107 - PEG FUND Revenues Comcast PEG contribution Investment Interest Total revenues Expenditures PEG Reimbursement - CMTV Capital Outlay Total expenditures 2016 As Adopted Proposed Amendment As Amended 90,000 0 0 90,000 0 0 90,000 0 90,000 12,000 12,500 105,000 117,000 25,000 37,500 24,500 130,000 154,500 Revenues over (under) expenditures 65,500 (64,500) Beginning fund balance 301,182 301,182 Ending fund balance 366,682 236,682 DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District 380,300 0 380,300 Transfers in - #001 0 198,734 198,734 Transfers in - #301 83,400 0 83,400 Transfers in - #302 83,400 0 83,400 Total revenues 547,100 198,734 745,834 Expenditures Debt Service Payments - CenterPlace 380,300 0 380,300 Debt Service Payments - Roads 166,800 0 166,800 Debt Service Payments - City Hall 0 198,734 198,734 Total expenditures 547,100 198,734 745,834 Revenues over (under) expenditures 0 0 Beginning fund balance 4,049 4,049 Ending fund balance 4,049 4,049 CAPITAL PROJECTS FUNDS #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 90,000 0 90,000 Transfers in - #001 160,000 40,300 200,300 Transfers in - #105 0 60,650 60,650 Transfers in - #312 14,050 0 14,050 Investment Interest 500 0 500 Total revenues 264,550 100,950 365,500 Expenditures City entry sign 70,000 0 70,000 Park signs 20,500 0 20,500 Browns Park Splashpad 82,500 34,000 116,500 Pocket dog park - phase 2 75,000 6,300 81,300 Appleway Trail (Pines -Evergreen) 104,050 0 104,050 Browns Park Champion Volleyball Court 0 60,650 60,650 Total expenditures 352,050 100,950 453,000 Revenues over (under) expenditures (87,500) (87,500) Beginning fund balance 98,461 98,461 Ending fund balance 10,961 10,961 5/24/2016 CITY OF SPOKANE VALLEY, WA 2016 Budget Amendment 2016 As Adopted Proposed Amendment As Amended CAPITAL PROJECTS FUNDS, continued #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest Transfers in - #001 Future C.H. bond pmt > $434.6k lease pmt Future C.H. o&m costs Total revenues 1,200 72,500 271,700 0 1,200 0 72,500 0 271,700 345,400 0 345,400 Expenditures Professional services 0 0 0 Capital Outlay - City Hall 0 0 0 Transfers out - #001 (lease in excess of debt servic( 0 198,734 198,734 Total expenditures 0 198,734 198,734 Revenues over (under) expenditures 345,400 146,666 Beginning fund balance 1,182,548 1,182,548 Ending fund balance 1,527,948 1,329,214 5/24/2016 Note: The fund balance in #310 includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 0 1,828,723 1,828,723 Investment Interest 0 0 0 Total revenues 0 1,828,723 1,828,723 Expenditures Transfers out#303 (Sullivan RdWBridge) 1,010,509 0 1,010,509 Transfers out #303 (Pines Rd Underpass) 500,000 0 500,000 Transfers out #309 (Appleway Trail - Pines-Evergre, 14,050 0 14,050 Total expenditures 1,524,559 0 1,524,559 Revenues over (under) expenditures (1,524,559) 304,164 Beginning fund balance 4,576,597 4,576,597 Ending fund balance 3,052,038 4,880,761 #313 - CITY HALL CONSTRUCTION FUND Revenues 2016 LTGO Bond proceeds 0 7,946,088 7,946,088 Total revenues 0 7,946,088 7,946,088 Expenditures Capital Outlay - City Hall 294,400 12,355,005 12,649,405 2016 LTGO Bond issue costs 0 96,515 96,515 Total expenditures 294,400 12,451,520 12,745,920 Revenues over (under) expenditures (294,400) (4,799,832) Beginning fund balance 4,800,627 4,800,627 Ending fund balance 4,506,227 795 CITY OF SPOKANE VALLEY, WA 2016 Budget Amendment ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2016 As Adopted Proposed Amendment As Amended 1,870,000 1,500 0 1,870,000 0 1,500 Total Recurring Revenues 1,871,500 0 1,871,500 Expenditures Wages / Benefits / Payroll Taxes 514,132 0 514,132 Supplies 15,900 0 15,900 Services & Charges 1,113,683 0 1,113,683 Intergovernmental Payments 67,000 0 67,000 Vehicle rentals - #501 11,000 0 11,000 Transfers out - #001 13,400 0 13,400 Total Recurring Expenditures 1,735,115 0 1,735,115 Recurring Revenues Over (Under) Recurring Expenditures 136,385 0 136,385 NONRECURRING ACTIVITY Revenues Grant Proceeds 0 175,000 175,000 Miscellaneous 0 0 0 Total Nonrecurring Revenues Expenditures Capital - various projects Maintenance facility storage unit Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning working capital Ending working capital INTERNAL SERVICE FUNDS 0 175,000 175,000 500,000 5,000 251,100 751,100 0 5,000 505,000 251,100 756,100 (505,000) (76,100) (581,100) (368,615) (76,100) (444,715) 1,896,925 1,896,925 1,528,310 1,452,210 #501 - ER&R FUND Revenues Vehicle rentals - #001 23,500 500 24,000 Vehicle rentals -#101 31,000 0 31,000 Vehicle rentals - #101 (plow replace.) 40,000 0 40,000 Vehicle rentals -#402 6,833 4,167 11,000 Investment Interest 1,000 0 1,000 Total revenues Expenditures Vehicle Replacement Snow Plow Replacement Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 102,333 4,667 107,000 75,000 225,000 0 75,000 0 225,000 300,000 0 300,000 (197,667) 1,248,997 (193,000) 1,248,997 1,051,330 1,055,997 5/24/2016 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 24, 2016 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER 05/05/2016 05/09/2016 05/09/2016 05/12/2016 05/12/2016 05/16/2016 05/17/2016 LIST VOUCHER NUMBERS 38296-38335; 63187; 18012798; 429160017 5463, 5473, 5474, 5476, 5477, 5486; 38336, 38337 38338-38352 38353-38401; 505160028 38402 6576-6586 38403-38424 GRAND TOTAL: TOTAL AMOUNT $1,750,697.15 $307,443.75 $247,672.23 $268,431.77 $1,238.56 $1,302.00 $85,335.67 $2,662,121.13 #001 - General Fund 001.011.000.511. 001.013.000.513. 001.013.015.515. 001.016.000. 001.018.013.513. 001.018.014.514. 001.018.016.518. 001.032.000. 001.058.050.558. 001.058.051.558. 001.058.055.558. 001.058.056.558. 001.058.057.558 001.076.000.576. 001.076.300.576. 001.076.301.571. 001.076.302.576. 001.076.304.575. 001.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. 001.090.000.550. 001.090.000.560. 001.090.000.594. 001.090.000.595. Explanation of Fund Numbers found on Voucher Lists Other Funds 101 — Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 - CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 123 — Civil Facilities Replacement 204 — Debt Service 301 — REET 1 Capital Projects 302 - REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management City Council City Manager Legal Public Safety Deputy City Manager Finance Human Resources Public Works CED - Administration CED — Economic Development CED — Development Services -Engineering CED — Development Services -Planning CED — Building Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Services General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Economic General Gov't -Social Services General Gov't -Capital Outlay General Gov't -Pavement Preservation RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 05/05/2016 2:53:57PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 38296 5/5/2016 000050 APA- INLAND EMPIRE SECTION 38297 38298 38299 38300 38301 38302 38303 38304 38305 38306 5/5/2016 004983 ARGONNE PARTNERSHIP JUNE 2016 JUNE 2016 JUNE 2016 JUNE 2016 JUNE 2016 JUNE 2016 45173.0501 5/5/2016 003337 ARROW CONSTRUCTION SUPPLY INC 170273 5/5/2016 000173 BINGAMAN, GREG 5/5/2016 000101 CDW-G 5/5/2016 002837 CENTRAL PRE -MIX CONCRETE CO 5/5/2016 001888 COMCAST 5/5/2016 003255 DAY WIRELESS SYSTEMS 5/5/2016 002604 DELL FINANCIAL SERVICES LLC 5/5/2016 000686 DEPT OF LICENSING 5/5/2016 000999 EASTERN WA ATTORNEY SVC INC EXPENSES CTZ3293 2247309 MAY 2016 579209 78488468 23201 0027578 99992 Fund/Dept Description/Account 001.058.055.558 001.058.056.558 001.058.056.558 001.058.056.558 001.058.051.558 001.058.051.558 303.303.142.595 101.043.000.542 001.018.014.514 001.018.014.514 Amount ANNUAL CONFERENCE: G. GALLIN ANNUAL CONFERENCE: L. BARLO' ANNUAL CONFERENCE: M. HARNC ANNUAL CONFERENCE: M. PALAN ANNUAL CONFERENCE: C BATES ANNUAL CONFERENCE: M BASING Total : ROW ACQUISITION CIP 0142 SUPPLIES: PW EXPENSE REIMBURSEMENT Total : Total : Total : BROTHER PDS -6000 SCANNER FC Total : 402.402.000.594 DRAIN ROCK 001.090.000.518 INTERNET CITY HALL 101.042.000.543 TOWER RENTAL 001.090.000.548 001.032.000.543 001.013.015.515 Total : Total : Total : COMPUTER LEASE 001-8922117-0( Total : PROFESSIONAL ENGINEER LICEN Total : 295.00 295.00 295.00 295.00 295.00 295.00 1,770.00 3,947.00 3,947.00 15.75 15.75 534.35 534.35 1,502.77 1,502.77 55.36 55.36 106.15 106.15 208.13 208.13 1,006.63 1,006.63 116.00 116.00 PROFESSIONAL SERVICES 40.00 Page: 1 vchlist 05/05/2016 2:53:57PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 38306 5/5/2016 000999 000999 EASTERN WAATTORNEY SVC INC (Continued) Fund/Dept 38307 5/5/2016 002255 ENTERPRISE INFO SOLUTIONS INC. PMT#1 DUE 1-2016 101.000.000.542 38308 5/5/2016 001447 FREE PRESS PUBLISHING INC 38309 5/5/2016 002568 GRANICUS INC 38310 5/5/2016 004993 HARBAUGH & BLOOM P.S. 38311 5/5/2016 003297 HIGGINS, LEWIS ROD 38312 5/5/2016 002684 HINSHAW, CARI 38313 5/5/2016 001728 HP FINANCIAL SERVICES CO 38314 5/5/2016 002041 J. SCRIVNER INVESTIGATIONS INC 38315 5/5/2016 004632 LEVEL 3 COMMUNICATIONS 38316 5/5/2016 004996 MARKIN, R JEFFREY & DEBORAH A 38317 5/5/2016 004995 MARKIN, ROM & MARCIA 38318 5/5/2016 003959 MAX J KUNEY CO 45536 45538 45539 75527 4-22-2016 EXPENSES EXPENSES 600489809 SP -36546 43455965 45173.0503 45173.0503 PAY APP 19 001.058.056.558 001.013.000.513 001.013.000.513 001.090.000.518 001.013.015.515 001.011.000.511 001.058.057.558 Description/Account Amount Total : HOSTING CHARGE E ROADTRACK Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : MAINTENANCE FOR MAY 2016 Total : PROFESSIONAL SERVICES Total : EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT 001.090.000.548 SCHEDULE 572E3651 001.013.015.515 PROFESSIONAL SERVICES 001.076.305.575 TELECOM SERVICES 303.303.142.595 303.303.142.595 303.303.155.595 Total : Total : Total : Total : ROW ARGONNE-MULLAN I/S PROJ Total : ROW EASEMENTARGONNE/MULL. Total : 40.00 6,000.00 6,000.00 132.80 28.90 28.05 189.75 777.16 777.16 1,668.96 1,668.96 81.37 81.37 34.54 34.54 830.28 830.28 1,408.50 1,408.50 1,158.17 1,158.17 1,337.34 1,337.34 1,337.33 1,337.33 0155 - SULLIVAN RD WEST BRIDGE 114,646.96 Page: 2 vchlist 05/05/2016 2:53:57PM Voucher List Page: 3 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 38318 5/5/2016 003959 003959 MAX J KUNEY CO (Continued) Total : 114,646.96 38319 5/5/2016 004994 MIRANDA CHRISTENSON HAIR CSV REFUND 001.000.000.321 CSV ENDORSEMENT FEE REFUNE 13.00 Total : 13.00 38320 5/5/2016 003090 NORTH 40 OUTFITTERS 068848/3 101.042.000.542 SUPPLIES FOR PW 58.65 Total : 58.65 38321 5/5/2016 004829 OSI HARDWARE 43152 001.090.000.518 IT EQUIPMENT 667.24 Total : 667.24 38322 5/5/2016 003607 PHOENIX COMPANY 581 101.042.000.542 PEDESTRIAN RAILING 600.02 Total : 600.02 38323 5/5/2016 004963 POMAJEVICH INVESTMENTS CO LLC 35132.1310 EASEMENT 303.000.201.595 ITS INFILL PROJECT #0201 711.50 Total : 711.50 38324 5/5/2016 004997 RUSSELL, PAUL E 45173.0503 303.303.142.595 ROW EASEMENTARGONNE/MULL. 1,337.33 Total : 1,337.33 38325 5/5/2016 002835 SCS DELIVERY INC 8442 001.011.000.511 PACKAGE DELIVERY FOR COUNCI 100.00 Total : 100.00 38326 5/5/2016 002531 SIX ROBBLEES INC 5-760896 101.000.000.542 SUPPLIES: PW -90.39 5-761040 101.000.000.542 SUPPLIES: PW 870.95 5-761958 101.000.000.542 CREDIT RE: 5-761040 -870.95 5-761959 101.000.000.542 SUPPLIES: PW 630.46 Total : 540.07 38327 5/5/2016 004962 SONRISE LAND, LLC 35132.1310 EASEMENT 303.000.201.595 ITS INFILL PROJECT #0201 711.50 Total : 711.50 38328 5/5/2016 000001 SPOKANE CO TREASURER 110100123 101.042.000.542 ENGINEERING MARCH 2016 44,352.83 110100124 101.042.000.542 ENGINEERING MARCH 2016 -44,352.83 42000260 001.016.000.554 ANIMAL CONTROL SERVICE MAY 2 20,517.41 51503178 001.016.000.523 MAY 2016 110,241.28 Total : 130,758.69 Page: 3 vchlist 05/05/2016 2:53:57PM Voucher List Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice 38329 5/5/2016 003654 SPOKANE MALL LLC, SPOKANE VALLEY S0219058-1 38330 5/5/2016 000311 SPRINT 38331 5/5/2016 002160 SWANK, MARY 38332 5/5/2016 000335 TIRE-RAMA 959698810-101 EXPENSES 8040063794 8040063836 8040063870 8080043034 38333 5/5/2016 002597 TWISTED PAIR ENTERPRISES LLC 4272016 38334 5/5/2016 000087 VERIZON WIRELESS 38335 5/5/2016 001949 WILSON, SAYDEE 63187 4/29/2016 000409 DEPT OF REVENUE 18012798 5/2/2016 000409 DEPT OF REVENUE 429160017 4/28/2016 000001 SPOKANE CO TREASURER 43 Vouchers for bank code : apbank 9763978941 9764101841 EXPENSES Q1-2016 Q1-2016 9290200917 Fund/Dept 001.018.013.513 001.058.057.558 001.058.057.558 101.042.000.542 001.032.000.543 001.032.000.543 001.090.000.518 001.011.000.511 303.303.155.595 101.042.000.542 001.018.014.514 001.090.000.518 001.090.000.594 001.016.000.521 Description/Account Amount SPACE RENTAL AT VALLEY MALL Total : GPS PHONE APRIL 2016 Total : EXPENSE REIMBURSEMENT Total : SERVICE: 47362D 2009 FORD F15C SERVICE: 35517D 2004 FORD F15C SERVICE: 58402D 2014 FORD F15C SERVICE: 40204D 2003 DODGE CA Total : BROADCASTING COUNCIL MEETIN Total : APRIL 2016 VERIZON CELL PHONE APRIL 2016 WIRELESS DATA CAR[ Total : EXPENSE REIMBURSEMENT Total : LEASEHOLD EXCISE TAX Total : COMBINED EXCISE TAX RETURN Total : LE CONTRACT BILLING APRIL 201E Total : Bank total : 43 Vouchers in this report Total vouchers : 1,000.00 1,000.00 70.55 70.55 34.16 34.16 1,393.47 39.40 122.46 36.90 1,592.23 1,616.00 1,616.00 1,545.50 92.94 1,638.44 295.00 295.00 351.82 351.82 2,456.45 2,456.45 1,467,372.00 1,467,372.00 1,750,697.15 1,750,697.15 Page: 4 vchlist Voucher List 05/09/2016 9:10:41ANI Spokane Valley Page: --1 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5463 5/5/2016 000165 DEPT OF RETIREMENT SYSTEMS Ben66892 309.231.15.00 PERS: PAYMENT 94,063.44 Total : 94,063.44 5473 5/5/2016 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben66894 001.231.14.00 401A: PAYMENT 32,699.34 Total : 32,699.34 5474 5/5/2016 000682 EFTPS Ben66896 001.231.11.00 FEDERAL TAXES: PAYMENT 34,201.15 Total : 34,201.15 5476 5/5/2016 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PL/ Ben66898 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 7,356.54 Total : 7,356.54 5477 5/5/2016 000162 VANTAGE TRANSFER AGENTS, 401A EXEC P1 Ben66900 001.231.14.00 401 EXEC PLAN: PAYMENT 1,453.68 Total : 1,453.68 5486 5/5/2016 000682 EFTPS Ben66915 001.231.11.00 FEDERAL TAXES: PAYMENT 1,183.29 Total : 1,183.29 38336 5/5/2016 000120 AWC 38337 5/5/2016 000699 WA COUNCIL CO/CITY EMPLOYEES Ben66888 001.231.16.00 Ben66913 001.231.16.00 HEALTH PLANS: PAYMENT HEALTH PLANS (COUNCIL): PAYMENT Total : 124,598.61 9,342.61 133,941.22 Ben66890 309.231.21.00 UNION DUES: PAYMENT 2,545.09 Total : 2,545.09 8 Vouchers for bank code : apbank Bank total : 307,443.75 8 Vouchers in this report Total vouchers : 307,443.75 Page: r1� vchlist 05/09/2016 12:30:06PM Voucher List Spokane Valley Page: 7J Bank code : apbank Voucher Date Vendor Invoice 38338 5/9/2016 000918 BLUE RIBBON LINEN SUPPLY INC 38339 38340 38341 38342 38343 38344 38345 5/9/2016 003300 CAPITAL ONE COMMERCIAL 5/9/2016 001169 CITY OF SPOKANE VALLEY 5/9/2016 001137 COLLIER, BRANT 5/9/2016 000326 CONSOLIDATED IRRIGATION #19 5/9/2016 003657 HEARTH HOMES 5/9/2016 001635 ISS FACILITY EVENT SERVICES 9677687/S0125272 9726593 B 9734947 9737015 9739063 9741148 9743235 9745319 S0132445 S0132475 S0133863 S0133946 S0133961 S0133992 S0134933 April 2016 April 2016 Expenses April 2016 2016 1025667 5/9/2016 000193 NORTHWEST CHRISTIAN SCHOOL INC May 2016 Fund/Dept 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.090.000.519 001.016.000.521 101.042.000.542 402.402.000.531 001.090.000.560 001.076.305.575 001.090.000.518 Description/Account Amount LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total : SUPPLIES: HR AND GEN GOV Total : PETTY CASH PARKS: 8994 EXPENSE REIMBURSEMENT UTILITIES: PW Total : Total : Total : 2016 SOC SER GRANT REIMBURSI Total : EVENT SERVICES AT CENTERPLA( Total : -171.28 168.76 299.11 45.97 138.79 45.97 130.35 196.16 6.88 40.53 283.45 10.00 223.44 422.52 118.04 1,958.69 530.58 530.58 18.36 18.36 102.00 102.00 174.01 174.01 3,407.92 3,407.92 89.55 89.55 CITY HALL RENT MAY 2016 36,221.75 Page: �I vchlist 05/09/2016 12:30: 06PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date 38345 5/9/2016 38346 5/9/2016 Vendor Invoice 000193 000193 NORTHWEST CHRISTIAN SCHOOL I (Continued) 000709 SENSKE LAWN & TREE CARE INC. 6462942 6544206 6605717 6605731 38347 5/9/2016 001140 SPECIAL ASPHALT PRODUCTS, INC INVC070754 38348 5/9/2016 000324 SPOKANE CO WATER DIST #3 April 2016 April 2016 38349 5/9/2016 000896 SPOKANE VALLEY MEALS ON WHEELS 2016 38350 5/9/2016 001083 STANDARD PLBG HEATING CONTROLS 54355 38351 5/9/2016 002306 TERRELL LANDSCAPE ARCHITECT, MIC 2509 2509 B 38352 5/9/2016 000038 WASTE MANAGEMENT OF SPOKANE 0279065-2681-2 15 Vouchers for bank code : apbank 15 Vouchers in this report Fund/Dept 001.076.300.576 001.076.300.576 001.076.300.576 101.042.000.542 101.042.000.542 101.042.000.542 001.076.300.576 001.090.000.560 001.016.000.521 309.000.242.594 309.000.243.594 402.402.000.531 Description/Account Amount Total : 36,221.75 CONTRACT MAINT: PARKS FEB 20 CONTRACT MAINT: PARKS MARCH CONTRACT MAINT: PARKS APRIL 2 895 CONTRACT MAINTENANCE Total : CRACK SEALANT - PREMIUM QUAI Total : WATER CHARGES: PW WATER CHARGES: PARKS Total : 2016 SOC SER GRANT REIMBURSI Total : APRIL 2016 MONTHLY MAINT: PRE' Total : 0242 -LANDSCAPE ARCHITECTURE 0243 -LANDSCAPE ARCHITECTURE Total : WASTE MANAGEMENT: MAINT SH( Total : 58,934.26 58,934.26 58,934.26 530.46 177,333.24 7,450.68 7,450.68 69.86 39.36 109.22 7,429.00 7,429.00 605.46 605.46 6,652.25 5,416.25 12,068.50 173.27 173.27 Bank total : 247,672.23 Total vouchers : 247,672.23 Page: vchlist 05/12/2016 1:27:18PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 38353 5/12/2016 000921 ATO Z RENTAL & SALES INC 38354 5/12/2016 000197 ACRANET 38355 5/12/2016 002931 ALL WESTERN INDUSTRIAL SUPPLY 38356 5/12/2016 003165 AMERICAN WEST CHROME 38357 5/12/2016 000234 ARLT, SHANE 38358 5/12/2016 000173 BINGAMAN, GREG 38359 5/12/2016 004439 BIRCH COMMUNICATIONS INC 38360 5/12/2016 000904 BRANCH, CAROLBELLE 38361 5/12/2016 000673 BUDGET ARBOR & LOGGING LLC 38362 5/12/2016 003122 CALHOUN, MARK 38363 5/12/2016 002572 CINTAS CORPORATION 243239-1 997 102591 57999 Q2 2016 Q2 2016 21259485 Q2 2016 11-2949 Q2 2016 606184797 606184965 606186072 606187340 606187507 606188620 Fund/Dept Description/Account 101.043.000.542 001.018.016.518 101.000.000.542 101.000.000.542 101.042.000.542 001.018.014.514 001.076.305.575 001.018.013.513 101.042.000.542 001.018.013.513 101.000.000.542 101.042.000.543 101.000.000.542 101.000.000.542 101.042.000.543 101.000.000.542 Amount SINK CLEANER RENTAL Total : EMPLOYEE BACKGROUND CHECK Total : SUPPLIES: PW PLOW MAINTENANCE #204 Total : Total : Q2 2016 CELL PHONE ALLOWANCI Total : Q2 CELL PHONE ALLOWANCE Total : PHONE SERVICE AT CENTERPLAC Total : Q2 2016 CELL PHONE ALLOWANCI Total : TREE REMOVAL Total : Q2 2016 CELL PHONE ALLOWANCI Total : SUPPLIES: PW ACCOUNT 2356 SERVICES AT MAINTENANCE SHO SUPPLIES: PW ACCT 2356 SUPPLIES: PW ACCT 2356 SERVICES AT MAINTENANCE SHO SUPPLIES: PW ACCOUNT 2356 10.87 10.87 244.00 244.00 105.60 105.60 706.55 706.55 135.00 135.00 135.00 135.00 212.10 212.10 135.00 135.00 2,608.80 2,608.80 135.00 135.00 91.28 219.84 91.28 91.28 255.95 103.24 Page: �I� vchlist 05/12/2016 1:27:18PM Voucher List Spokane Valley Page:' —2"/ Bank code : apbank Voucher Date Vendor Invoice 38363 5/12/2016 002572 002572 CINTAS CORPORATION 38364 5/12/2016 000571 CODE PUBLISHING COMPANY 38365 5/12/2016 000508 CONOCOPHILLIPS FLEET 38366 5/12/2016 000409 DEPT OF REVENUE 38367 5/12/2016 000734 DEPT OF TRANSPORTATION 38368 5/12/2016 003697 ELECTRIC LIGHTWAVE LLC 38369 5/12/2016 002296 ELECTRONIC COMMERCE LINK 38370 5/12/2016 002157 ELJAY OIL COMPANY 38371 5/12/2016 001926 FARR, SARAH 38372 5/12/2016 001447 FREE PRESS PUBLISHING INC (Continued) 53067 44964768 REET OVERPAYMENT RE-313-ATB60418043 RE-313-ATB60418051 13844843 11966 4250222 EXPENSES 45574 45577 45578 45579 45580 45581 38373 5/12/2016 004536 GLOBAL KNOWLEDGE TRAINING LLC 21708336 Fund/Dept 001.013.000.513 001.018.014.514 301.301.000.318 101.042.000.542 101.042.000.542 001.090.000.586 001.018.013.513 101.000.000.542 001.018.014.514 001.013.000.513 001.013.000.513 001.058.056.558 001.058.056.558 001.058.056.558 001.058.056.558 001.018.014.514 Description/Account Amount WEB HOSTING Total : Total : APRIL 2016 FLEET FUEL BILL Total : OVERAGE REET PMT Total : REIMBURSE TRAFFIC SVCS MAINZ REIMB ROADWAY MAINT Total : SCRAPS INTERNET SERVICE Total : E-GOV MAINTENANCE & HOSTING Total : FUEL FOR MAINTENANCE SHOP & Total : EXPENSE REIMBURSEMENT Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : 852.87 758.18 758.18 1,248.72 1,248.72 44,664.92 44,664.92 3,237.34 16,988.72 20,226.06 104.94 104.94 1,587.00 1,587.00 374.23 374.23 46.44 46.44 131.20 29.75 86.70 93.50 97.75 98.60 537.50 JUNOS ENTERPRISE ROUTING CC 1,847.50 Total : 1,847.50 Page: —2 vchlist 05/12/2016 1:27:18PM Voucher List Spokane Valley i0 Page: Bank code : apbank Voucher Date Vendor Invoice 38374 5/12/2016 001253 GORDON THOMAS HONEYWELL 38375 5/12/2016 001009 GOTHMANN, WILLIAM 38376 5/12/2016 002235 GRAFOS, DEAN 38377 5/12/2016 003177 GUTH, ERIC 38378 5/12/2016 002682 HAFNER, CHARLES 38379 5/12/2016 001723 HEDEEN & CADITZ PLLC 38380 5/12/2016 003297 HIGGINS, LEWIS ROD 38381 5/12/2016 002466 KENWORTH SALES COMPANY 38382 5/12/2016 002259 MENKE JACKSON BEYER LLP 38383 5/12/2016 002203 NAPAAUTO PARTS Apr 161042 Q2 2016 APRIL 2016 Q2 2016 APRIL 2016 8148 Q2 2016 SPOCM10313532 SPOCM10370201 S POI N 1808551 S POI N 1808654 497 499 - GENERAL 731765 732026 732078 732091 732227 733266 733303 Fund/Dept 001.011.000.511 001.011.000.511 001.011.000.511 001.032.000.543 001.011.000.511 001.013.015.515 001.011.000.511 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 001.013.015.515 001.013.015.515 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 Description/Account Amount GOVERNMENTAL AFFAIRS Total : Q2 2016 CELL PHONE ALLOWANCI Total : APRIL 2016 CELL PHONE ALLOWAI Total : Q2 2016 CELL PHONE ALLOWANCI Total : APRIL 2016 CELL PHONE ALLOWAI Total : PROFESSIONAL SERVICES Total : Q2 2016 CELL PHONE ALLOWANCI Total : SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : SUPPLIES FOR MAINTENANCE SH SUPPLIES FOR SNOWPLOW #204 SUPPLIES FOR SNOWPLOW #204 SUPPLIES FOR MAINTENANCE SH SUPPLIES FOR MAINTENANCE SH SUPPLIES FOR MAINTENANCE SH SUPPLIES FOR MAINTENANCE SH 3,357.84 3,357.84 135.00 135.00 37.09 37.09 135.00 135.00 45.00 45.00 1,375.00 1,375.00 135.00 135.00 -72.62 -26.41 26.41 135.01 62.39 48.75 102.50 151.25 90.22 30.23 17.86 48.99 38.71 46.13 -1.45 Page: �i vchlist 05/12/2016 1:27:18PM Voucher List Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice 38383 5/12/2016 002203 NAPA AUTO PARTS 38384 38385 38386 5/12/2016 000662 NAT'L BARRICADE & SIGN CO (Continued) 733449 733490 734389 734763 734764 91046 5/12/2016 000239 NORTHWEST BUSINESS STAMP INC. 96894 5/12/2016 000652 OFFICE DEPOT INC. 38387 5/12/2016 000058 OMA 38388 5/12/2016 004829 OSI HARDWARE 38389 5/12/2016 000881 OXARC INC 38390 5/12/2016 003587 PACE, ED 38391 5/12/2016 003653 PARTSMASTER 38392 5/12/2016 003431 PIN CENTER, THE 833145782001 834111557001 834111618001 836644799001 A500163 43507 0841JSS R411649 EXPENSES Q2 2016 23017013 0416125 Fund/Dept 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.042.000.542 001.018.016.518 001.032.000.543 001.032.000.543 001.032.000.543 001.018.014.514 001.018.016.518 001.090.000.518 101.042.000.542 101.000.000.542 001.011.000.511 001.011.000.511 101.000.000.542 001.011.000.511 Description/Account Amount SUPPLIES FOR MAINTENANCE SH SUPPLIES FOR MAINTENANCE SH SUPPLIES FOR MAINTENANCE SH SUPPLIES FOR MAINTENANCE SH SUPPLIES FOR MAINTENANCE SH Total : SUPPLIES: PW NAME BADGES Total : Total : OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: FINANCE Total : NEW HIRE PHYSICALS FOR APRIL Total : IT EQUIPMENT PROPANE EXCHANGE CYLINDER RENT Total : Total : EXPENSE REIMBURSEMENT Q2 2016 CELL PHONE ALLOWANCI Total : SUPPLIES: PW Total : 18.85 19.23 58.57 22.79 7.60 397.73 319.58 319.58 28.26 28.26 190.90 31.14 6.29 65.21 293.54 500.00 500.00 610.61 610.61 100.86 102.83 203.69 54.04 135.00 189.04 142.91 142.91 LOGO LAPEL PINS 600.00 Page: vchlist 05/12/2016 1:27:18PM Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 38392 5/12/2016 003431 003431 PIN CENTER, THE (Continued) Total : 600.00 38393 5/12/2016 002520 RWC GROUP 28758N 101.000.000.542 PARTS FOR #208 FINANCE CHARGE 101.000.000.542 SUPPLIES: PW Total : 163.79 5.60 169.39 38394 5/12/2016 004535 SHRED -IT USA LLC 9410393161 001.090.000.518 DOCUMENT DESTRUCTION 156.30 Total : 156.30 38395 5/12/2016 000779 SOUTHARD, BRAD MARCH -APRIL 2016 101.042.000.542 DEAD ANIMAL REMOVAL 1,040.00 Total : 1,040.00 38396 5/12/2016 001140 SPECIAL ASPHALT PRODUCTS, INC SPO 7751 101.042.000.542 OIL FLO 55.44 Total : 55.44 38397 5/12/2016 000230 SPOKANE CO AUDITORS OFFICE APRIL 2016 001.058.056.558 RECORDING FEES 722.00 Total : 722.00 38398 5/12/2016 000001 SPOKANE CO TREASURER 9290200822 001.016.000.521 SVPD EQUIP REIMBURSEMENT 21,657.69 Total : 21,657.69 38399 5/12/2016 004895 WOOD, SAM EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT 183.60 Q2 2016 001.011.000.511 Q2 2016 CELL PHONE ALLOWANCI 135.00 Total : 318.60 38400 5/12/2016 002651 WOODARD, ARNE Q2 2016 001.011.000.511 Q2 2016 CELL PHONE ALLOWANCI 135.00 Total : 135.00 38401 5/12/2016 001885 ZAYO GROUP LLC MAY 2016 001.090.000.518 INTERNET SERVICE 560.73 Total : 560.73 505160028 5/5/2016 000001 SPOKANE CO TREASURER APRIL 2016 001.016.000.512 SPOKANE COUNTY SERVICES 158,221.41 Total : 158,221.41 50 Vouchers for bank code : apbank Bank total : 268,431.77 50 Vouchers in this report Total vouchers : 268,431.77 Page: -�'� vchlist 05/13/2016 9:45:59AM Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 38402 5/13/2016 003289 BMC SOFTWARE INC 1292686 001.090.000.518 SUPPORT MAINTENANCE 1,238.56 Total : 1,238.56 1 Vouchers for bank code : apbank Bank total : 1,238.56 1 Vouchers in this report Total vouchers : 1,238.56 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist 05/16/2016 9:41:38AM Voucher List Page: Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6576 5/16/2016 005003 ESVELT, CHRISTINE PARKS REFUND 001.237.10.99 REFUND FOR SUMMER DAY CAMP 108.00 Total : 108.00 6577 5/16/2016 005009 INTELLITECT CORPORATION PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 213 52.00 Total : 52.00 6578 5/16/2016 000979 IRS ENVIRONMENTAL OF WA INC PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 110 52.00 Total : 52.00 6579 5/16/2016 005010 MORROW, JIM PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 210.00 Total : 210.00 6580 5/16/2016 005000 OLSEN, CODY PARKS REFUND 001.237.10.99 REFUND FOR SPECIAL EVENT PEF 40.00 Total : 40.00 6581 5/16/2016 005004 ROLFE, CHRISTINA PARKS REFUND 001.237.10.99 REFUND SUMMER DAY CAMP 318.00 Total : 318.00 6582 5/16/2016 005006 RUSSELL, BRUCE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV 75.00 Total : 75.00 6583 5/16/2016 005005 STOVBA, IRINA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 110.00 Total : 110.00 6584 5/16/2016 004999 THIEL, TRACI PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00 Total : 75.00 6585 5/16/2016 005008 VERADALE CONGREGATION PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 6586 5/16/2016 005011 YOUNG, DIANE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 109 52.00 Total : 52.00 11 Vouchers for bank code : pk-ref Bank total : 1,302.00 11 Vouchers in this report Total vouchers : 1,302.00 Page: �� vchlist 05/17/2016 8:43:42AM Voucher List Spokane Valley iS Page: Bank code : apbank Voucher Date Vendor Invoice 38403 5/17/2016 000334 ARGUS JANITORIAL LLC INV013469 38404 5/17/2016 000918 BLUE RIBBON LINEN SUPPLY INC 9747383 S0134953 38405 5/17/2016 000326 CONSOLIDATED IRRIGATION #19 38406 5/17/2016 000278 DRISKELL, CARY 38407 5/17/2016 002308 FINKE, MELISSA 38408 5/17/2016 004813 FIRST CHOICE COFFEE SERVICES 38409 5/17/2016 000441 HOME DEPOT CREDIT SERVICES 38410 5/17/2016 000070 INLAND POWER & LIGHT CO 38411 5/17/2016 000388 IRVIN WATER DIST. #6 38412 5/17/2016 003185 LAMB, ERIK 38413 5/17/2016 004926 LE CATERING CO April 2016 Expenses Expenses April 2016 139621 April 2016 2301 April 2016 April 2016 Expenses Contract #10 Contract #10 Contract #12 Fund/Dept 001.016.000.521 001.076.305.575 001.076.305.575 001.076.305.575 001.013.015.515 001.013.015.515 001.076.301.571 001.076.305.575 001.032.000.543 101.042.000.542 001.076.300.576 402.402.000.531 001.013.015.515 001.076.305.575 001.076.305.575 001.076.305.575 Description/Account Amount JANITORIAL SVCS: APRIL 2016 2,501.87 Total : 2,501.87 LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total : UTILITIES: CP AND PARKS Total : EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : INSTRUCTOR PMT Total : COFFEE SUPPLIES AT CENTERPLJ Total : SUPPLIES: PW UTILITIES:APRIL 2016 PW UTILITIES: PARKS UTILITIES: PW Total : Total : Total : EXPENSE REIMBURSEMENT Total : CATERING INVOICE: INLAND EMPII CATERING INVOICE: INLAND EMPI'. CATERING INVOICE: CHENEY PRO 240.04 40.00 280.04 392.17 392.17 589.54 440.05 1,029.59 204.75 204.75 144.11 144.11 45.56 45.56 427.96 427.96 166.00 93.50 259.50 440.61 440.61 153.24 153.24 1,775.03 Page: r1 vchlist Voucher List 05/17/2016 8:43:42AM Spokane Valley Page: sr"- Bank 2' Bank code : apbank Voucher Date Vendor Invoice 38413 5/17/2016 004926 004926 LE CATERING CO 38414 5/17/2016 000132 MODERN ELECTRIC WATER CO 38415 5/17/2016 000132 MODERN ELECTRIC WATER CO 38416 5/17/2016 000997 OTIS ELEVATOR COMPANY 38417 5/17/2016 000709 SENSKE LAWN & TREE CARE INC. 38418 5/17/2016 000323 SPOKANE CO UTILITIES 38419 5/17/2016 001969 SUNSHINE DISPOSAL 38420 5/17/2016 000717 TRANSPO GROUP INC. (Continued) April 2016 18944680 SR27316001 2015 6605755 7039562 7191717 May 2016 1014157 18698 38421 5/17/2016 003135 UNITED RENTALS, (NORTH AMERICA) II\ 137102331-001 38422 5/17/2016 000167 VERA WATER & POWER 38423 5/17/2016 003175 VISIT SPOKANE May 2016 8448 April 2016 38424 5/17/2016 003128 YWCA OF SPOKANE April 2016 Fund/Dept 101.042.000.542 402.402.000.531 001.076.305.575 001.223.40.00 402.402.000.531 001.016.000.521 001.016.000.521 001.076.302.576 101.042.000.542 303.000.201.595 101.042.000.542 101.042.000.542 001.076.000.576 105.000.000.557 001.090.000.560 Description/Account Amount UTILITIES: APRIL 2016 PW HYDRANT RENTAL Total : Total : Total : 5 YR FULL LOAD RUPTURE VALVE Total : RETAINAGE RELEASE: 2015 PARK 2016 ROADWAY LANDSCAPING SE DE-ICE AT PRECINCT MONTHLY SERVICES AT PRECINC- Total : SPOKANE CO SEWER CHRGS: MA Total : TRANSFER STATION Total : 0201 - ENGINEERING SERVICES Total : PLATE WACKER - JUMPING JACK \ Total : UTILITIES: MAY 2016 Total : 2016 VISITOR MAP: COSV PARKS f 2016 LODGING TAX GRANT REIMB Total : 2016 SOC SER GRANT REIMBURSI 2,081.51 8,465.47 8,465.47 39.00 39.00 1,695.72 1,695.72 34,098.84 6,430.89 380.46 557.41 41,467.60 1,637.69 1,637.69 570.23 570.23 3,817.09 3,817.09 2,174.00 2,174.00 3,102.40 3,102.40 400.00 13,637.50 14,037.50 521.30 Page: �� vchlist 05/17/2016 8:43:42AM Voucher List Spokane Valley Page: ---3-- Bank Z Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 38424 5/17/2016 003128 003128 YWCA OF SPOKANE (Continued) Total : 521.30 22 Vouchers for bank code : apbank Bank total : 85,335.67 22 Vouchers in this report Total vouchers : 85,335.67 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: �S� CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 24, 2016 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ['new business ['public hearing ['information ❑admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending May 15, 2016 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN; BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 266,125.12 $ $ 266,125.12 Benefits: $ 95,668.58 $ $ 95,668.58 Total payroll $ 361,793.70 $ $ 361,793.70 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTE S Special Regional Council of Governments Meeting Hosted by Spokane County Board of County Commissioners Friday, April 22, 2016 9:00 a.m. — 12:00 p.m. Spokane County Fair and Expo Center, Conference Facility 404 N Havana Street, Spokane Valley, Washington Attendance: Spokane Valley Council Staff Rod Higgins, Mayor Arne Woodard, Deputy Mayor Ed Pace, Councilmember Sam Wood, Councilmember Bill Gothmann, Councilmember Pro Tem Christine Bainbridge, City Clerk Others in Attendance: Various elected officials and staff members 1. Welcome & Review of Meeting Agenda — Spokane Co. Commissioner Shelly O'Quinn Commissioner Chair O'Quinn welcomed everyone to the meeting and gave those in attendance the opportunity for self -introductions. 2. Spokane Regional Law and Justice Council Update — Jackie van Wormer Ms. Van Wormer explained that she is the project manager for the Spokane Regional Law and Justice Council; she talked about the nine subcommittees within the Council, the McArthur Foundation and the awarding of $6 Billion in McArthur Foundation and other grants, and that Spokane County was selected as a grant recipient of $1.75 million. She explained that the juvenile prison facility has been shut down and the number of juvenile crimes has dropped; however, the local jail populations have grown tremendously and they are working on ways to reduce the length of stay as well as the number of inmates. She mentioned that jails such as L.A. County hold as many as 22,000 prisoners, so we are small in comparison. She explained that there are opportunities to safely reduce jail populations, and noted that about 85% of those in jail have some sort of mental health need. She explained that it is possible to reduce jail populations without increasing the crime rate. She also mentioned people in pre-trial status and that most of those are eventually not convicted; also noted about 68% nationally have a history of abusing drugs and/or alcohol; said the consequences of not having housing or stable employment equals to a greater likelihood to reoffend. Ms. Van Wormer mentioned a 2014 study that included statistics from 150,000 local jails which showed 65-70% of those incarcerated were in pre-trial status; it showed the county populations by race that showed that about 1.9% of the county population, or 12% of those in jail were African-American; percentages of length of stay showed the majority were in for thirty days or less with Caucasians at 17%; African- Americans at 25%, and others at 21%. She said the committee will be examining the data and bringing back reports; and they are also seeking reform with the bail amounts as many cannot afford the bail. She said the goal is 20% reduction in the actual population by 2019. 3. 92nd Air Refueling Wing Commander, Colonel Charles B. McDaniel. Colonel McDaniel gave a short address on his coming to Fairchild, a little about his background at Scott Air Force Base; the work done and being done to keep air force bases competitive; he mentioned the weapons school and other training to learn about new aircraft. Special: Regional Council of Governments 04-22-2016 Page 1 of 3 Approved by Council: DRAFT 4. Emergency Communications 1/10t of 1% Renewal Project Charter — Sheriff Ozzie Knezovich and Public Safety Project Manager Ariane Schmidt. Sheriff Knezovich spoke about the Emergency Communications and Facilities One Tenth of One Percent Sales Tax Measure Renewal, the purpose of which is to provide a process to gather information to be presented to the Board of County Commissioners for their consideration in conjunction with determining whether to submit a ballot proposition to the voters to renew the one tenth percent sales tax for emergency communications systems and facilities, which is set to expire September 30, 2018. [The handout on this Spokane County Project Charter stated "It is not intended to take a position in support or opposition of any renewal ballot proposition.] The Sheriff explained that if the sales tax measure is renewed, those funds can only be used for the stated purpose, and that there will be an advisory board to make sure that is the case. Sheriff Knezovich went over some history of the demise of Crime Check and of the citizen's desire that it be resurrected; said without Crime Check, there were significant impacts, such as the 9-1-1 system overloading. Sheriff Knezovich showed a graph depicting the impact of having crime check vs having it; said to continue interoperability the sales tax must continue or we will be back where we were before; bottom line: if the tax goes away, so does Crime Check. 5. City and Town Updates: Spokane Valley Mayor Higgins spoke of the plans for the City' s new City hall and of the upcoming bid award May 3; mentioned the Bridging the Valley project and that he went to Washington, D.C. as part of the GSI (Greater Spokane, Inc.) "fly -in" and spoke to officials there about our Barker and Pines grade crossing; mentioned possible grant sources to assist with those projects, such as FASTLANE and TIGER. Liberty Lake Mayor Peterson spoke about an upcoming bond measure for a community center and pool and of the need for a gathering space for the community; said construction permitting is up; mentioned a newly passed ordinance regulating the use of golf carts or similar vehicles on public property; said they will be working to have reclaimed water on the golf courses; and mentioned a new round -about to replace a four-way stop. 6. Spokane Gives, Construction Update — Spokane Mayor David Condon Mayor Condon announced that this year will be the largest construction year ever; and that it all will be done without raising taxes; said that over the next four years, Spokane will invest about $145 million in public infrastructure in and around the City core, all of which will transform the look of the downtown; said the work includes renovation of Riverfront Park, installation of two large underground tanks to manage overflows from combined wastewater and stormwater sewers, and streetscape improvements. Mayor Condon also referenced his handout "Link Spokane." 7. City and Town Updates: A representative from Millwood spoke of various upcoming public works projects, including improvements for parking; and a representative from Cheney spoke of their "Clean Sweep" project to clean up city rail/train issues, including the possibility of a Quiet Zone proposal; also mentioned FEMA assistance from the November windstorm. 8. Election Update, Regional and National — Spokane County Auditor Vicky Dalton Ms. Dalton said that this is election season and a ballot will be issued soon for the May 24 Presidential Primary; she showed a list of expiring taxes/levies and said that if anyone is interested in placing an issue on a ballot, she would appreciate at least a three-month advance notice. Special: Regional Council of Governments 04-22-2016 Page 2 of 3 Approved by Council: DRAFT 9. City and Town Updates: A representative from Rockford mentioned their upcoming annual frog race; and said that tomorrow all the street lights will begin to get switched to LED lights; she also mentioned June 11 as Fairfield Flag Day. Commissioner 0' Quinn stated that Spokane County will be updating their website soon. 10. Economic Update and Overview of the Community Indicators — Patrick Jones Dr. Patrick Jones, Executive Director of EWU's Institute for Public Policy & Economic Analysis since its inception, spoke of the "Spokane Community Indicators" large website and of the methods used for getting relevant information, and mentioned that this is not an EWU invention; said the data shows how we are doing economically; it looks at the population and demographics, adding that Spokane Valley is part of the larger region of Spokane; said all the data helps in growth projections for the County. He said a significant part of the population data is how people find us; he went over some general housing, population, and business information, as well as measures of income and earnings and which areas are higher income and which are lower; said some of the wealthiest areas are in Spokane Valley and Liberty Lake and other outer ring areas. Dr. Jones spoke about the problem of how we get wages to go up; and what kind of jobs and how competitive are we; and he mentioned some of our top five employers include health care, government, retail trade, tourism, and manufacturing, with the highest and best wages in manufacturing. Commissioner 0' Quinn thanked everyone for coming, and the meeting adjourned shortly after noon. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Special: Regional Council of Governments 04-22-2016 Page 3 of 3 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, May 10, 2016 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Arne Woodard, Deputy Mayor Ed Pace, Councilmember Sam Wood, Councilmember Bill Gothmann, Councilmember Pro Tem Staff Mark Calhoun, Deputy City Manager Cary Driskell, City Attorney Mike Stone, Parks & Recreation Director Chelsie Taylor, Finance Director Erik Guth, Public Works Director Erik Lamb, Deputy City Attorney Doug Powell, Building Official Karen Kendall, Planner Carolbelle Branch, Public Information Officer Christine Bainbridge, City Clerk INVOCATION: Pastor Isaac Hebden of The Intersection Church gave the invocation. PLEDGE OF ALLEGIANCE Everyone stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Gothmann- reported that he attended a Visit Spokane meeting where they continue their plans for a move; went to the planning meeting for the Bike, Cycle Celebration connected with Valleyfest; went to a ceremony about tourism week; attended the City's bid opening for City Hall, as well as the Joint Council/Planning Commission meeting; and attended the law enforcement memorial where two more slain officer's names were added to the memorial. Councilmember Pace: no report Councilmember Wood: said he attended the AWC (Association of Washington Cities) Emergency Management Forum in Wenatchee, which was an eight-hour seminar on different elements of emergency management, said they discussed spontaneous volunteers, or those who are prepared in case of emergency, and suggested special training for police and fire for how to relate to disaster victims. Deputy Mayor Woodard: said he also attended the City's bid opening and the joint meeting; and went to the officer's memorial, and said they are working to add a canine officers section to that memorial; reported that he also spoke at the Junior Livestock 4-H Future Farmers of American program. MAYOR'S REPORT Mayor Higgins reported that he attended a leadership prayer breakfast; and a reception for Lt Gen. Samuel Cox, Commander, 18th Air Force. PROCLAMATION: n/a Minutes Regular Council Meeting: 05-10-2016 Page 1 of 6 Approved by Council: DRAFT PUBLIC COMMENTS: After Mayor Higgins explained the process and ground rules, he invited general public comments. Katherine Morgan, CEO Chamber of Commerce: said she wanted to acknowledge the Council's recent discussions and their efforts in participating in the Chamber's BIG 5; and she mentioned that the Chamber is also promoting the Council vacancies in seeking the additional leadership for the City. Adam Taylor, Spokane Valley: said there is a growing problem of long-term parking of large and oversized commercial vehicles on residential streets; said he knows Council addressed this topic in May 2012, but unfortunately took no action then; he encouraged Council to reconsider, and to drive around the neighborhoods; said semi -trucks parked for days at a time makes it a safety issue as they are difficult to see around. Dean Grafos, Spokane Valley: said that in 2012, the City of Spokane Valley, a member of the CDBG Development Block Grant program, submitted funding requests for two street improvement projects totaling $459,000; and after discussions with the committee and the Spokane Valley Representative Councilmember, the amount was reduced to only $115,000, and by direction $184,000 went to Rockford and $69,000 went to the Carnhope Water District; this all happened in 2012; in January 2016, when this advisory board met to determine funding allocation, Spokane Valley had submitted the Blake Street Sidewalk Project, which addressed ADA safety issues as well as fulfilment of the City's Comprehensive Plan Goals; the project received funding approval for $270,000; and this same Councilmember representing Spokane Valley disagreed with the funding decision and led a discussion with the rest of the committee which resulted in funding for 2016 for the City of Spokane Valley project, reduced to zero; therefore the total sum for 2012 and 2016 for Spokane Valley that was redirected from our city, amounted to $551,000; Rockford received $408,000 and Carnhope Water District got $142,000; he said Spokane Valley's population of over 93,000 received $115,000 for those two years; said that Council representative is Deputy Mayor Woodard, and the Carnhope Water District Chair is Councilmember Sam Wood; on tonight's agenda is a presentation on the limited availability of these federal funds; and our citizens with impairments will continue to have to walk in the street at their own peril; said he finds it outrageous that this funding was given away from our over 93,000 citizens, with a statement that it can easily be replaced any time with a tax on our wealthier community; said it is insulting and smacks of cronyism and corruption. Scott Maclay, Spokane Valley: mentioned a recent article in the newspapers regarding Sheriff Knezovich and his investigation into the deputy involved in some apparent inappropriate, possibly illegal, affair with a student at a high school; said we have been talking about the need for a public oversight committee, which would even address the concerns of Dean Grafos, if such a committee were in place; said we have had a series of things in the valley that were significantly not turned over to the Citizens Advisory Board, and all of a sudden we have a rubber stamp from the WSP (Washington State Patrol) again eventually from a report constructed by the Sheriff; and none of us know how old that girl is or when that relationship began; and while the Sheriff is clamoring that that deputy will never wear a badge again; so we have the Creach case that didn't make it to the Citizens Advisory Board, or if it did no decision can be found; we have the Ryan Holyk matter that has gone through several layers of supposed investigation beginning with the WSP again and the Spokane Police Department before it ever got to the Citizens Advisory Board; and in the meantime, the Sheriff is getting re-elected and sitting on that report on his desk; said the Sheriff is building a video that is released to the public that doesn't show the blood on the bumper; said there are some deputies driving City of Spokane Valley police cars all the way to Hayden, Idaho; and he encouraged Council to continue looking at the issue of police oversight or professional oversight as it is clearly needed. Lynn Plaggemeier, Spokane Valley: said asked to get a justification for the new city hall signed by Council and that the City Manager was kind enough to dig through notes of different segments of how the city hall Minutes Regular Council Meeting: 05-10-2016 Page 2 of 6 Approved by Council: DRAFT evolved; said taxpayers want to see a justification of why we are doing it, and signed by the commissioners; he said when Councilmember Pace had a motion to get rid of the grant money, there wasn't any discussion by Council on turning the money back, and he thinks the taxpayers deserve an explanation of how that went back and how Council made that decision; said if the City Attorney investigates the time line it may be that the deed was already done before the motion was brought up and passed. Joseph Harmer, Spokane Valley: said we need to try to get the Sheriff's Department out of Spokane Valley as it is similar to problems with police departments everywhere; said you are talking about police officers who are running scared; said this is an occupying army you have here; the Sheriff is building up an estate, an empire, training other police officers; said they haven't been exemplary enough that he wants anyone trained by the sheriff; said he holds the police and the Council to a higher standard, and if they can't achieve that, they need to step aside and let someone else take their place; said these people need to be held accountable; and if the Sheriff constantly has problems; said he wants police out here but there is a way of doing it and we don't need a bunch of thugs on the street wearing a gun; said what we experience here is why Donald Trump is raising to power because the people we elect to represent us seem to be oblivious; said he doesn't want his grandson shot by one of these cowboys we have on the street; said a little civility is what he'd like in a police department and what he'd like Council to provide. Cresinda Marshall, Spokane Valley: said she agrees our City needs a lot of things done; she drives on Sprague and sees a lot of broken down nasty vacant buildings, cracked sidewalks, potholes; said it amazes her to hear that in public comment that they just destroy everybody up on Council and the Mayor; we need to look at facts and she appreciates that Council listened to the public; on the whole sidewalk grant issue, it wasn't just a fluke decision, she and her neighbors started talking about it in October, and they did everything in order. David Wiyrick, Spokane Valley: [copies of his statement were distributed to Council] said he retired as the undersheriff under Sheriff Sterk; read his statement whereby he proposes to have a program similar to SCOPE but for Spokane Valley; possibly call it City of Spokane Valley Ambassadors; volunteers would be recruited and wear a distinctive shirt or attire; would be well-trained and supervised; could walk or ride bicycles on the Centennial Trail and the new Appleway Trail; would be present at Spokane Valley Parks as well as Valleyfest and other celebrations; eventually they would be trained to take over some of the duties of the SCOPE program. Don Meyer, Spokane Valley: spoke concerning some proposed changes he had been reading about public safety and policing; said he got some information from some newspaper articles and Mr. Gothmann's informative article about the current policing; said there was consideration of bidding the police into Kootenai County or Spokane City who has a "merry-go-round for authority;" said there was also talk about reducing the budget by $2 million and according to Mr. Gothmann's report, we are currently the lowest of 21 major cities in the state for cost per capita; said comparing the Sheriff's Office to the City of Spokane and the unknown in Kootenai County, which has no correlation; and the premise of the Spokane Valley being smaller government; if you take on managing or trying to establish a police force that isn't coordinated with the Sheriff's Office in the County in which we live, it is not smaller government, rather you would be enlarging government; and looking to reduce it by $2 million, and this is actually being proposed by one of the Councilmen, that his platform was to reduce cost and favors making spending cuts in everything except public safety and road maintenance; that was his platform and how he got elected, yet he is here to hold people accountable; said you don't promote public safety by cutting $2 million dollars out of the budget; said if you want to change that and cut, then possibly the next election cycle would be the time to do it. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Minutes Regular Council Meeting: 05-10-2016 Page 3 of 6 Approved by Council: DRAFT Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on May 10, 2016 Request for Council Action Form, Total: $425,835.11 b. Approval of Payroll for Pay Period Ending April 30, 2016: $408,789.45 c. Approval of April 19, 2016 Council Meeting Minutes, Study Session Format d. Approval of April 26, 2016 Council Meeting Minutes, Special 4:00 p.m. Meeting e. Approval of April 26, 2016 Council Meeting Minutes, Formal Meeting Format f. Approval of May 3, 2016, Council Meeting Minutes, Special 5:00 p.m. Meeting g. Approval of May 3, 2016 Council Meeting Minutes, Joint Council/Commissioners Meeting City Clerk Bainbridge mentioned the revised draft of the April 26 Formal meeting. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Second Reading Proposed Ordinance 16-005 LTGO Bonds for City Hall — Mark Calhoun After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 1416-005 as drafted. Deputy City Manager Calhoun acknowledged that members of the financial group, i.e. Lindsey Sovde with Piper Jaffrey, Deanna Gregory with Pacific Law Group, and Dave Tragesser with D.A. Davidson, who were connected to the meeting via conference phone dial -in. Mr. Calhoun went over the background of the city hall project leading up to tonight's second reading of the bond ordinance. Ms. Gregory extended thanks to Council for being allowed to participate by phone; said there were some changes to the terms to bring the figures closer to what we actually expect for the principal; and other than that, it is the same as the first reading. Mayor Higgins invited public comment; no comments were offered. In response to Deputy Mayor Woodard's question of what would happen if we can't sell the bonds, Ms. Gregory said that financial information would have to go back to Council for additional approval, and once the interest rate is determined, the finance team would sell the bonds. Mr. Calhoun further explained that the bond pricing is set for May 18 so we won't know the interest rate or actual payments until then, but under the current market, we anticipate it will be less than the current annual lease payment and what was included in the budget; he said he will return to Council after the bonds are purchased to give Council an update. Mr. Calhoun also mentioned the rating presentation to Moody's reaffirmed the AA3 rating, which is a very good rating. Vote by Acclamation: In Favor: Unanimous. Opposed: None Motion carried. 3. Second Reading Proposed Ordinance 16-006 Annual Comp Plan Amendment — Karen Kendall After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance No. 16-006 adopting an amendment to the Comprehensive Plan as described in CPA - 2016 -0001. Ms. Kendall explained the comp plan amendment as she had done in the past, and that this is the City's only privately initiated comp plan amendment; and that all seven parcels are owned by Avista. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None Motion carried. 4. Second Reading Proposed Ordinance 16-007 Zoning Map Amendment — Karen Kendall After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance No. 16-007 adopting an amendment to the official zoning map as described in CPA - 2016 -0001. Ms. Kendall stated that this is the map amendment accompanying the previous ordinance. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None Motion carried. 5. Motion Consideration: Indiana/Evergreen Transit Project Bid Award — Steve Worley It was moved by Deputy Mayor Woodard and seconded to award the Indiana/Evergreen Transit Access Improvement Project contract to Cameron -Reilly, LLC as the lowest responsive and responsible bidder, in the amount of $69, 443.00, and authorize the Deputy City Manager to finalize and execute the construction contract. Public Works Director Guth explained that this is a cooperative project with STA (Spokane Minutes Regular Council Meeting: 05-10-2016 Page 4 of 6 Approved by Council: DRAFT Transit Authority); that it is their project and they are funding the entire project with their funds; that they asked us to help with the design and construction management, for which we receive compensation. Mr. Guth said this project will make it safer for busses and riders; that three bids were received with the low bid about 1.8% higher than the engineer's estimate. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None Motion carried. 6. Motion Consideration: Independent Investigation — Cary Driskell It was moved by Councilmember Gothmann that the administration conduct an independent investigation concerning (1) the legal sufficiency of the notice of the special meeting on February 23 that was given to the public in advance of this meeting; (2) the legal sufficiency of the notice of this meeting that was given to individual Councilmembers in advance of this meeting; and (3) whether there was an illegal meeting among the four members of the majority which voted to request Mr. Jackson's resignation, advance of this special meeting. There was no second to the motion and the motion did not continue. PUBLIC COMMENTS: Mayor Higgins invited public comment. A member of the audience asked if comments could be made concerning the previous agenda item, and City Attorney Driskell said since there was no action on the motion, it can be deemed as a non -action item so the public may comment. Marc Mims, Spokane Valley: said he came here prepared to encourage Council to vote in favor of such investigation; said some could conclude there may have been wrongdoing; said it is reasonable to assume Council met in secret in violation of state law and that this lack of action doesn't inspire confidence in Council's decision making process; said nearly half a million dollars of tax revenue was spent unnecessarily, and that it is easy to conclude the money was spent to cover up mismanagement; said rumors abound and this must be investigated; that the responsible thing to do is to authorize such investigation so the citizens can get answers; said citizens expect elected officials to govern responsibly and he asked that Council please do the investigation and restore some level of trust. Dean Grafos, Spokane Valley: said he was not surprised there would be no investigation; that it was mentioned about three times what his contract called for and we were told an investigation couldn't occur until the matter was settled; so now that the matter is settled what do we have to hide? He said the citizens deserve an answer on how all this happened; that Mr. Jackson's situation of about $450,000; and the CDBG of about $270,000 is what this Council has given away with only about 120 days into the new Council majority. Nina Fluegal, Spokane Valley: said she had an accident a few years ago and the insurance companies and adjustors couldn't agree so they decided each would get their own cars fixed; but two years later she is getting sued — just because they can; said her insurance company will have to settle; that's what they do; people settle out of court for many reasons just like this with Mr. Jackson; said she still trusts this Council and that position is an at -will position; he had a contract. Tony Lazanis, Spokane Valley: said people who were here from day one know that it is a political job; said with the previous city manager, nobody testified and it cost $300,000; it's a job and they get paid well and if council feels uncomfortable, then they go. Scott Maclay, Spokane Valley: said this whole thing with Mr. Jackson; said he previously read parts of the contract from the podium and it said that a majority of the Council could terminate his employment at any time; it didn't specify it had to be done by any rule; said he was removed because he was an obstacle to an oversight and having our own public safety oversight committee; said there is nothing to investigate; said he met with Mr. Jackson several times and he was an obstacle of putting the City of Spokane Valley first, and anybody who gets in the way of that should be removed. Minutes Regular Council Meeting: 05-10-2016 Page 5 of 6 Approved by Council: DRAFT ADMINISTRATIVE REPORTS 7. Housing and Community Development Advisory Committee (HCDAC)— Christine Barada, Tim Crowley Spokane County Community Services, Housing and Community Development Department Director Christine Barada, and Division Manager Tim Crowley, explained some of the CDBG (Community Development Block Grant) processes; they mentioned the national primary objective, that this is geared to low and moderate -income persons, slum and blight areas, and urgent need; they mentioned the benefit area must include at least 46.69% of the residents; they explained the request for proposal process, the guiding principles and goals and objectives for the 2015-2019 Consolidated Plan; current CDBG funding trend, breakout of CDBG funds, Spokane Valley set-aside information, CDBG planning requirements; and the high and low priority for the consolidated plan, as well as eligible applicants and ineligible activities. Councilmember Wood stated that it is important that citizens have an input and a desire for a certain project, which is an important ingredient in awarding the funds, and Mr. Crowley concurred. In response to a question from Deputy Mayor Woodard about funding amounts, Mr. Crowley said funding requests are 3.5 to 4 times more than the amount of available funding. Council thanked them for their presentation. 8. Advance Agenda - Mayor Higgins Councilmember Wood said he gets a lot of phone calls about the intersection of 8th and Carnahan and would like that for an upcoming agenda. Mr. Calhoun noted that it is scheduled for the May 31' meeting. Councilmember Gothmann asked about attending the May 31 meeting since his tenure ends June 14; and City Attorney Driskell as well as Deputy City Manager Calhoun said they feel it would be appropriate for Mr. Gothmann to participate. The (9) Amended 2016 Transportation Improvement Program (TIP), and the (10) Draft 2017-2022, Six - Year Transportation Improvement Program (TIP) were for information only and were not reported or discussed. CITY MANAGER COMMENTS Deputy City Manager Calhoun reminded everyone of tomorrow's City Hall at the Mall event from 10 a.m. to 2 p.m., and of the Mayor's State of the City Address at 11:00 a.m. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:43 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 05-10-2016 Page 6 of 6 Approved by Council: Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action May 24, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ['admin. report ❑ pending legislation ['executive session AGENDA ITEM TITLE: First reading of proposed Ordinance #16-008 which amends the 2016 Budget. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2016 Budget when it was adopted on November 10, 2015. On May 17, 2016, an Administrative Report was delivered to Council regarding the need for a budget amendment. Finally, earlier this evening a public hearing was held on this topic. BACKGROUND: Since the initial adoption of the 2016 Budget on November 10, 2016, a number of events have transpired in the normal course of operations that necessitate a 2016 Budget amendment. They include: #001 - General Fund Provide additional appropriations (expenditures) of $2,243,357 comprised of: • $6,300 reduction to Parks professional services in order to transfer to the Parks Capital Projects Fund #309 for additional unanticipated funding needed for the hookup of water services at the Valley Mission Dog Park. • $13,000 additional in recurring Parks and Recreation professional services to include payments to the Kiwanis Club of Liberty Lake and the Spokane Valley Rotary Club for the Father Daughter Dance and Breakfast with Santa, respectively. • $85,500 additional in recurring professional services for a consultant to assist with the TIGER and FASTLANE grant application process (as approved by Council on March 15, 2016). • $6,300 transfer out to the Parks Capital Projects Fund #309 for additional unanticipated funding needed for the hookup of water services at the Valley Mission Dog Park. • $34,000 transfer out to the Parks Capital Projects Fund #309 for the Browns Park Splashpad project. Bids for this project came in at an amount higher than expected during the 2016 Budget development process. • $198,734 transfer out to the LTGO Bond Debt Service Fund #204 for debt service due on the 2016 LTGO Bonds for December 2016. • $6,400 additional to complete the security camera upgrade at the Precinct. • $25,000 for construction of offices for the unit supervisors at the Precinct. This amount is being moved forward from a 2015 appropriation that was not spent. • $52,000 for repairs to the roof at CenterPlace for a variety of leaks. • $1,828,723 transferred to Capital Reserve Fund #312 which represents the 2014 yearend fund balance in excess of 50%. Increase revenues by $481,734 comprised of: • $270,000 addition to sales tax revenues resulting from revised 2016 estimates. 1 • $13,000 additional in recurring Parks and Recreation revenue to include admissions for the Father Daughter Dance and Breakfast with Santa, for which the City partners with the Kiwanis Club of Liberty Lake and the Spokane Valley Rotary Club, respectively. • $198,734 transfer in from the Civic Facilities Capital Replacement Fund #310 for lease payments during 2016 in excess of the 2016 Bond debt service. #105 — Hotel / Motel Tax Fund • The expenditures did not change in total; however, there was a line item change that moved $60,650 from the Tourism Promotion expense account to a transfer to Fund #309, which represents the lodging tax award that was made to the Parks and Recreation Department for the Browns Park volleyball court project. #107 — PEG Fund Expenditures are increased by $130,000 comprised of: • $105,000 in PEG reimbursements to Community Minded Television for PEG capital expenditures made as the City's public access channel manager including items for the Library studio/media lab. • $25,000 for professional services related to identifying equipment needs for broadcasting at the new City Hall building. #204 — LTGO Bond Debt Service Fund Expenditures are increased by $198,734 reflecting the 2016 Bond debt service payment due in December 2016. Revenues are increased by $198,734 for a transfer in from the General Fund for the debt service payment on the 2016 Bonds. #309 — Park Capital Projects Fund Expenditure increases of $100,950, comprised of: • $6,300 transfer in from the General Fund #001 for additional unanticipated funding needed for the hookup of water services at the Valley Mission Dog Park. • $34,000 transfer in from the General Fund #001 for the Browns Park Splashpad project. Bids for this project came in at an amount higher than expected during the 2016 Budget development process. • $60,650 transfer in from the Hotel / Motel Tax Fund #105 representing the lodging tax award that was made to the Parks and Recreation Department for the Browns Park volleyball court project. Revenues are increased by $100,950 for the same projects as described under the expenditure increase. #310 — Civic Buildings Capital Projects Fund Expenditures increase by $198,734 for a transfer out to the General Fund for lease payments during 2016 in excess of the 2016 Bond debt service. #312 — Capital Reserve Fund Revenues include a transfer of $1,828,723 from General Fund #001 which represents the 2014 yearend fund balance in excess of 50%. #313 — City Hall Construction Fund Expenditures are increased by $12,451,520 which include: 2 • $12,355,005 additional for construction costs related to the new City Hall building. This amount includes the remainder of the $14,148,281 total project cost approved by Council less amounts already spent prior to 2016. • $96,515 additional for bond issue costs for the 2016 LTGO Bonds. Revenue increases are $7,946,088, which includes 2016 LTGO Bond proceeds representing a par value of $7,275,000 and a bond premium of $671,088. #402 — Stormwater Management Fund Expenditures/appropriations increase by $251,100 due to revised schedules on various capital projects, including: • $185,000 reduction to the Stormwater small works and various capital projects that were included in the 2016 Budget. • $378,100 additional for the McDonald Road Diet Project #221. • $8,000 additional for Pines and Grace Intersection Safety Project #166. • $50,000 additional for the Saltese Road Preservation Project #240. Revenues increase by $175,000 reflecting the receipt of grants for various projects. #501 — Equipment Rental & Replacement Fund Revenues increase by $4,667 due to a revised calculation. The 2016 Budget amendment reflects the changes noted above and will affect 10 funds resulting in total appropriation/expenditure increases of $15,574,395 and revenue increases of $10,735,896. 001 General Fund 105 Hotel / Motel Tax Fund 107 PEG Fund 204 LTGO Bond Debt Service 309 Park Capital Projects Fund 310 Civic Facilities Capital Projects Fund 312 Capital Reserve Fund 313 City Hall Construction Fund 402 Stormwater Management Fund 501 Equipment Rental & Replacement Fund 481,734 0 0 198,734 100,950 0 1,828,723 7,946,088 175,000 4,667 2,243,357 0 130,000 198,734 100,950 198,734 0 12,451, 520 251,100 0 10,735,896 15, 574, 395 OPTIONS: Options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #16-008 amending the 2016 Budget to a second reading. 3 Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 105 Hotel / Motel Tax Fund 107 PEG Fund 204 LTGO Bond Debt Service 309 Park Capital Projects Fund 310 Civic Facilities Capital Projects Fund 312 Capital Reserve Fund 313 City Hall Construction Fund 402 Stormwater Management Fund 501 Equipment Rental & Replacement Fund 481,734 0 0 198,734 100,950 0 1,828,723 7,946,088 175,000 4,667 2,243,357 0 130,000 198,734 100,950 198,734 0 12,451, 520 251,100 0 10,735,896 15, 574, 395 OPTIONS: Options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #16-008 amending the 2016 Budget to a second reading. 3 BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2016 Budget that was adopted on November 10, 2015. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Ordinance #16-008 • Fund level line -item detail of revenues and expenditures. • Fund summaries for all funds affected by the proposed budget amendment. 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 16-008 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING ORDINANCE 15-019, WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1, 2016 THROUGH DECEMBER 31, 2016; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council passed Ordinance 15-019 on November 10, 2015, which adopted the 2016 annual budget; and WHEREAS, subsequent to the November 10, 2015 adoption of the 2016 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, City Council awarded a contract for the construction of a new City Hall building on May 3, 2016, and on May 10, 2016, authorized the City to issue limited tax general obligation bonds to partially pay for the construction, equipping and furnishing of the new City Hall building; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2016 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2016 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the same as set forth herein. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 15-019 adopted a budget for the twelve months beginning January 1, 2016 and ending December 31, 2016. Each item, revenue, appropriation, and fund contained in Section 1 of Ordinance 15-019 is hereby amended as set forth in Attachment A to this Ordinance, which is incorporated herein. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this day of June 2016. ATTEST: Christine Bainbridge, City Clerk L.R. Higgins, Mayor Approved as to form Date of Publication: Office of the City Attorney Effective Date: Ordinance 16-008 amending the 2016 budget Page 1 of 2 ATTACHMENT A Sources Uses Fund No. Annual Appropriation Funds Beginning Fund Balance Revenues Total Sources Appropriations Estimated Ending Fund Balance Adopted via Ord. 15-019 Amended via Ord. 16-008 Total Revenues Adopted via Ord. 15-019 Amended via Ord. 16-008 Total Appropriations 001 General 26,067.102 39,478,853 481,734 39,960,587 66.027.689 39,974,480 2243 357 42217 837 23 809.852 101 Street O&M 1,431.496 4,357,900 0 4,357.900 5.789.396 4,382.900 0 4,382.900 1.406.496 103 Paths & Trails 38,054 8,500 0 8.500 46.554 0 0 0 46.554 104 Hotel/Motel Tax - Tourism Facilities 182,347 357,500 0 357 500 539.847 0 0 0 539.847 105 Hotel/Motel Tax 208,702 550,300 0 550.300 759.002 590.000 0 590.000 169.002 106 Solid Waste 42,874 178,500 0 178.500 221.374 178.500 0 178.500 42.874 107 PEG 301,182 90,000 0 90.000 391.182 24.500 130,000 154.500 236.682 120 CenterPlace Operating Reserve 300,000 0 0 0 300.000 0 0 0 300.000 121 Service Level Stabilization 5,461,789 6,500 0 6.500 5.468289 0 0 0 5.468289 122 Winter Weather Reserve 444,472 600 0 600 445.072 500.000 0 500.000 (54.928) 22 123 City Facilities Repair & Replacement 559,108 700 0 700 559.808 559.786 0 559.786 22 204 Debt Service LTGO 03 4,049 547,100 198,734 745.834 749.883 547.100 198,734 745.834 4.049 301 Capital Projects 1,594,088 801.000 0 801.000 2.395.088 671.189 0 671.189 1.723.899 302 Special Capital Projects 1,728,297 801.000 0 801.000 2.529297 1,371.502 0 1,371.502 1.157.795 303 Street Capital Projects 75,538 11.767.791 0 11.767.791 11,843,329 11.767.791 0 11.767.791 75.538 309 Parks Capital Projects 98,461 264.550 100.950 365.500 463,961 352.050 100,950 453.000 10.961 310 Civic Facilities Capital Projects 1,182,548 345.400 0 345,400 1,527,948 0 198,734 198.734 1.329214 311 Pavement Preservation 2,605,219 2301,500 0 2301 500 4.906.719 3,050.000 0 3.050.000 1.856.719 312 Capital Reserve 4,576,597 0 1.828.723 1.828.723 6.405320 1524 559 0 1524 559 4.880.761 313 City Hall Construction 4,800,627 0 7.946.088 7946,088 12.746.715 294.400 12.451,520 12.745.920 795 51,702,550 61,857,694 10.556229 72,413,923 124.116.473 65,788.757 15.323295 81.112.052 43.004.421 Sources Uses Revenues Appropriations Estimated Beginning Ending Fund Working Adopted via Amended via Total Total Adopted via Amended via Total Working No. Working Capital Funds Capital Ord. 15-019 Ord. 16-008 Revenues Sources Ord. 15-019 Ord. 16-008 Appropriations Capital 402 Stormwater Management 1.896,925 1.871.500 175.000 2.046.500 3,943,425 2240.115 251,100 2,491,215 1.452210 403 Aquifer Protection Area 921,660 2.000.000 0 2.000.000 2,921,660 2.000.000 0 2,000,000 921.660 501 Equipment Rental & Replacement 1,248,997 102.333 4.667 107.000 1,355,997 330.000 0 330,000 1.025.997 502 Risk Management 194,383 325.000 0 325.000 519,383 325,000 0 325,000 194.383 4,261,965 4,298,833 179,667 4,478 500 8,740,465 4,895,115 251,100 5,146,215 3,594,250 Total of all Funds 55,964,515 66,156,527 10,735,896 76.892,423 132,856,938 70,683,872 15,574,395 86,258,267 46.598,671 Ordinance 16-008 amending the 2016 budget Page 2 of 2 H:\Budget\2016\Amendment #1\2016 05 24 First Reading of Ordinance\2016 Amendment No 1 Detail.xlsx CITY OF SPOKANE VALLEY, WA 2016 Budget -Amendment #1 Line Item Detail 5/24/2016 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #001 - General Fund Recurring Revenues Sales Tax Youth Programs 001.000.000.313.11.00 001.076.301.347.60.11 Recurring Expenditures Professional Services Professional Services Professional Services - Misc Studies Transfer out - #309 Transfer out - #204 001.076.300.576.80.41.05 001.076.301.571.20.41.05 001.090.000.513.10.41.05 001.090.000.597.30.00.90 001.090.000.597.20.00.40 Nonrecurring revenues Transfer in - #310 001.090.000.397.31.00 Nonrecurring Expenditures Improvements Building Maintenance Transfer out - #312 001.016.099.594.21.62.02 001.076.099.575.50.48.07 001.090.000.597.31.00.20 - Revised estimate - Kiwanis Father Daughter Dance - Rotary Club Breakfast With Santa Total recurring revenues 18,210,500 270,000 18,480,500 74,000 10,000 3,000 87,000 - Reduction to allow for transfer to #309 for Dog Parti - Kiwanis Father Daughter Dance: $9,975 - Rotary Club Breakfast With Santa: $2,780 - TIGER & FASTLANE application and support - Valley Mission Dog Park Ph2 - Browns Park Splashpad - 2016 LTGO debt service Total recurring expenditures - Lease payment in excess of 2016 Bond pmnt Total nonrecurring revenues - Precinct Security Camera - Construction of offices for unit supervisors - CenterPlace Roof Repairs - 2014 #001 fund bal > 50% Total nonrecurring expenditures 283,000 763,943 28,100 6,300) 757,643 10,000 3,000 41,100 150,000 85,500 235,500 160,000 6,300 34,000 200,300 0 198,734 198,734 331,234 0 198,734 198,734 198,734 0 6,400 25,000 31,400 0 52,000 0 1,828,723 1,912,123 Total of all General Fund revenues Total of all General Fund expenditures 481,734 2,243,357 Page 1 of 4 52,000 1,828,723 H:\Budget\2016\Amendment #1\2016 05 24 First Reading of Ordinance\2016 Amendment No 1 Detail.xlsx CITY OF SPOKANE VALLEY, WA 2016 Budget -Amendment #1 Line Item Detail 5/24/2016 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #105 - Hotel / Motel Tax Fund Expenditures Tourism Promotion Transfer out - #309 105.105.000.557.30.41.00 - Reduce for City P&R Award 105.000.000.597.30.00.90 - Browns Park Volleyball Court Lodging Tax Award #107 - PEG Fund Expenditures PEG Reimburse - CMTV Computer Software/Hardware Total expenditures 107.000.000.518.90.49.01 - CMTV PEG Request 107.000.000.594.11.64.02 - Design of new City Hall broadcast system #204 - LTGO Bond Debt Service Fund Expenditures 2016 LTGO Bond 2016 LTGO Bond Revenues Transfer in - #001 Total expenditures 204.000.000.591.18.71.03 - 2016 LTGO Bond debt service - principal 204.000.000.592.18.83.03 - 2016 LTGO Bond debt service - interest Total expenditures 204.000.000.397.00.00.10 - 2016 LTGO debt service #309 - Park Capital Projects Fund Expenditures Capital outlay Capital outlay Capital outlay Revenues Transfer in - #001 Transfer in - #001 Transfer in - #105 309.000.241.594.76.63.00 309.000.242.594.76.63.00 309.000.243.594.76.63.00 309.309.000.397.00.10 309.309.000.397.00.10 309.000.243.397.10.50 Total revenues - Valley Mission Dog Park Ph2 Water Service - Browns Park Splashpad - Browns Park Volleyball Court Lodging Tax Award Total expenditures - Valley Mission Dog Park Ph2 Water Service - Browns Park Splashpad - Browns Park Volleyball Court Lodging Tax Award 560,000 0 12,000 12,500 (60,650) 499,350 60,650 0 60,650 105,000 117,000 25,000 130,000 37,500 0 75,000 75,000 0 123,734 123,734 198,734 0 198,734 198,734 198,734 75,000 6,300 81,300 82,500 34,000 116,500 0 60,650 60,650 100,950 75,000 6,300 81,300 82,500 34,000 116,500 0 60,650 60,650 Total revenues 100,950 Page 2 of 4 H:\Budget\2016\Amendment #1\2016 05 24 First Reading of Ordinance\2016 Amendment No 1 Detail.xlsx CITY OF SPOKANE VALLEY, WA 2016 Budget -Amendment #1 Line Item Detail 5/24/2016 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #310 - Civic Facilities Capital Replacement Fund Expenditures Transfer out - #001 310.310.000.597.00.00.10 - Lease payment in excess of 2016 Bond pmnt #312 - Capital Reserve Fund Revenues Transfer in - #001 Total expenditures 312.000.000.397.00.10 - 2014 #001 fund bal > 50% #313 - City Hall Construction Fund Expenditures Capital outlay 2016 LTGO bond issue Revenues 2016 LTGO bond issue 2016 LTGO bond issue Total revenues 313.000.215.594.18.xx.xx - City Hall construction costs 313.000.000.592.18.84.03 - 2016 LTGO bond issue costs Total expenditures 313.000.000.391.10.00 - 2016 LTGO bond issue proceeds - par value 313.000.000.392.00.00 - 2016 LTGO bond issue proceeds - premium 0 198,734 198,734 198,734 0 1,828,723 1,828,723 1,828,723 294,400 12, 355, 005 12, 649, 405 0 96,515 96,515 12,451, 520 0 7,275,000 7,275,000 0 671,088 671,088 Total revenues 7,946,088 #402 - Stormwater Management Fund Expenditures Stormwater Improve - Capital Outlays 402.402.000.594.38.63.05 - Various Stormwater Projects 500,000 251,100 751,100 Revenues Dept. of Ecology Grant Dept. of Ecology Grant Total expenditures 251,100 402.000.193.374.03.10 - E. WA Effectiveness Study Ph 2&3 402.000.000.374.03.10 - Stormwater Capacity Grants: 0 150,000 150,000 0 25,000 25,000 Total revenues 175,000 Page 3 of 4 H:\Budget\2016\Amendment #1\2016 05 24 First Reading of Ordinance\2016 Amendment No 1 Detail.xlsx CITY OF SPOKANE VALLEY, WA 2016 Budget -Amendment #1 Line Item Detail 5/24/2016 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #501 - Equipment Rental & Replacement Fund Revenues Interfund Equip & Vehicle Lease 501.000.000.348.20.00 - revised calculation Total Revenues Totals Across all Funds 101,333 4,667 106,000 4,667 Total revenues Total expenditures 10, 735, 896 15, 574, 395 Page 4 of 4 CITY OF SPOKANE VALLEY, WA 2016 Budget Amendment 2016 As Adopted Proposed Amendment As Amended #001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 11,479,200 0 11,479,200 Sales Tax 18,210,500 270,000 18,480,500 Sales Tax - Public Safety 867,400 0 867,400 Sales Tax - Criminal Justice 1,556,400 0 1,556,400 Gambling Tax and Leasehold Excise Tax 333,700 0 333,700 Franchise Fees/Business Registration 1,154,000 0 1,154,000 State Shared Revenues 2,024,528 0 2,024,528 Fines and Forfeitures/Public Safety 1,443,500 0 1,443,500 Community Development 1,491,500 0 1,491,500 Recreation Program Revenues 595,200 13,000 608,200 Miscellaneous Department Revenue 95,900 0 95,900 Miscellaneous & Investment Interest 103,500 0 103,500 Transfers in - #101 (street admin) 39,700 0 39,700 Transfers in - #105 (h/m tax -CP advertising) 30,000 0 30,000 Transfers in - #402 (storm admin) 13,400 0 13,400 Total Recurring Revenues 39,438,428 283,000 39,721,428 Expenditures City Council 506,869 0 506,869 City Manager 717,303 0 717,303 Legal 479,951 0 479,951 Public Safety 24,703,749 0 24,703,749 Deputy City Manager 737,002 0 737,002 Finance / IT 1,253,080 0 1,253,080 Human Resources 255,694 0 255,694 Public Works 966,870 0 966,870 Community & Economic Dvlpmnt - Admin 272,107 0 272,107 Community & Economic Dvlpmnt - Econ Dev 545,157 0 545,157 Community & Economic Dvlpmnt - Dev Svc 1,486,637 0 1,486,637 Community & Economic Dvlpmnt - Building 1,344,165 0 1,344,165 Parks & Rec - Administration 281,871 0 281,871 Parks & Rec - Maintenance 838,343 (6,300) 832,043 Parks & Rec - Recreation 228,197 13,000 241,197 Parks & Rec - Aquatics 461,200 0 461,200 Parks & Rec - Senior Center 95,781 0 95,781 Parks & Rec - CenterPlace 882,223 0 882,223 Pavement Preservation 943,800 0 943,800 General Government 1,532,000 85,500 1,617,500 Transfers out - #502 (insurance premium) 325,000 0 325,000 Transfers out - #204 (LTGO debt service) 0 198,734 198,734 Transfers out - #309 (park capital projects) 160,000 40,300 200,300 Transfers out - #310 (bond pmt>$434.6k lease pmt) 72,500 0 72,500 Transfers out - #310 (city hall o&m costs) 271,700 0 271,700 Total Recurring Expenditures 39,361,199 331,234 39,692,433 Recurring Revenues Over (Under) Recurring Expenditures 77,229 (48,234) 28,995 5/24/2016 CITY OF SPOKANE VALLEY, WA 2016 Budget Amendment 2016 As Adopted Proposed Amendment As Amended #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Transfers in - #106 (solid waste repayment) 40,425 0 40,425 Transfers in - #310 (lease in excess of debt service) 0 198,734 198,734 Total Nonrecurring Revenues 40,425 198,734 239,159 Expenditures General Government - IT capital replacements 108,000 0 108,000 Public Safety (const offices for unit supervisors) 0 25,000 25,000 Community & Econ Dev (comp plan update) 350,000 0 350,000 Parks & Rec (upgrade dial-up modem at pools) 15,000 0 15,000 Police Department - CAD / RMS 140,281 0 140,281 Police Department - security camera upgrade 0 6,400 6,400 CenterPlace roof repairs 0 52,000 52,000 Transfers out - #312 ('14 fundbal > 50%) 0 1,828,723 1,828,723 Total Nonrecurring Expenditures 613,281 1,912,123 2,525,404 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures SPECIAL REVENUE FUNDS #105 - HOTEL / HOTEL TAX FUND Revenues Hotel/Motel tax Investement Interest Total revenues (572,856) (1,713,389) (2,286,245) (495,627) (1,761,623) (2,257,250) 26,067,102 26,067,102 25,571,475 23,809,852 64.97% 550,000 300 59.99% 0 550,000 0 300 550,300 0 550,300 Expenditures Transfers out - #001 30,000 0 30,000 Tourism Promotion 560,000 (60,650) 499,350 Transfers out - #309 (volleyball court award) 0 60,650 60,650 Total expenditures 590,000 0 590,000 Revenues over (under) expenditures Beginning fund balance Ending fund balance 169,002 169,002 (39,700) (39,700) 208,702 208,702 5/24/2016 CITY OF SPOKANE VALLEY, WA 2016 Budget Amendment SPECIAL REVENUE FUNDS, continued #107 - PEG FUND Revenues Comcast PEG contribution Investment Interest Total revenues Expenditures PEG Reimbursement - CMTV Capital Outlay Total expenditures 2016 As Adopted Proposed Amendment As Amended 90,000 0 0 90,000 0 0 90,000 0 90,000 12,000 12,500 105,000 117,000 25,000 37,500 24,500 130,000 154,500 Revenues over (under) expenditures 65,500 (64,500) Beginning fund balance 301,182 301,182 Ending fund balance 366,682 236,682 DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District 380,300 0 380,300 Transfers in - #001 0 198,734 198,734 Transfers in - #301 83,400 0 83,400 Transfers in - #302 83,400 0 83,400 Total revenues 547,100 198,734 745,834 Expenditures Debt Service Payments - CenterPlace 380,300 0 380,300 Debt Service Payments - Roads 166,800 0 166,800 Debt Service Payments - City Hall 0 198,734 198,734 Total expenditures 547,100 198,734 745,834 Revenues over (under) expenditures 0 0 Beginning fund balance 4,049 4,049 Ending fund balance 4,049 4,049 CAPITAL PROJECTS FUNDS #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 90,000 0 90,000 Transfers in - #001 160,000 40,300 200,300 Transfers in - #105 0 60,650 60,650 Transfers in - #312 14,050 0 14,050 Investment Interest 500 0 500 Total revenues 264,550 100,950 365,500 Expenditures City entry sign 70,000 0 70,000 Park signs 20,500 0 20,500 Browns Park Splashpad 82,500 34,000 116,500 Pocket dog park - phase 2 75,000 6,300 81,300 Appleway Trail (Pines -Evergreen) 104,050 0 104,050 Browns Park Champion Volleyball Court 0 60,650 60,650 Total expenditures 352,050 100,950 453,000 Revenues over (under) expenditures (87,500) (87,500) Beginning fund balance 98,461 98,461 Ending fund balance 10,961 10,961 5/24/2016 CITY OF SPOKANE VALLEY, WA 2016 Budget Amendment 2016 As Adopted Proposed Amendment As Amended CAPITAL PROJECTS FUNDS, continued #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest Transfers in - #001 Future C.H. bond pmt > $434.6k lease pmt Future C.H. o&m costs Total revenues 1,200 72,500 271,700 0 1,200 0 72,500 0 271,700 345,400 0 345,400 Expenditures Professional services 0 0 0 Capital Outlay - City Hall 0 0 0 Transfers out - #001 (lease in excess of debt servic( 0 198,734 198,734 Total expenditures 0 198,734 198,734 Revenues over (under) expenditures 345,400 146,666 Beginning fund balance 1,182,548 1,182,548 Ending fund balance 1,527,948 1,329,214 5/24/2016 Note: The fund balance in #310 includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 0 1,828,723 1,828,723 Investment Interest 0 0 0 Total revenues 0 1,828,723 1,828,723 Expenditures Transfers out#303 (Sullivan RdWBridge) 1,010,509 0 1,010,509 Transfers out #303 (Pines Rd Underpass) 500,000 0 500,000 Transfers out #309 (Appleway Trail - Pines-Evergre, 14,050 0 14,050 Total expenditures 1,524,559 0 1,524,559 Revenues over (under) expenditures (1,524,559) 304,164 Beginning fund balance 4,576,597 4,576,597 Ending fund balance 3,052,038 4,880,761 #313 - CITY HALL CONSTRUCTION FUND Revenues 2016 LTGO Bond proceeds 0 7,946,088 7,946,088 Total revenues 0 7,946,088 7,946,088 Expenditures Capital Outlay - City Hall 294,400 12,355,005 12,649,405 2016 LTGO Bond issue costs 0 96,515 96,515 Total expenditures 294,400 12,451,520 12,745,920 Revenues over (under) expenditures (294,400) (4,799,832) Beginning fund balance 4,800,627 4,800,627 Ending fund balance 4,506,227 795 CITY OF SPOKANE VALLEY, WA 2016 Budget Amendment ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2016 As Adopted Proposed Amendment As Amended 1,870,000 1,500 0 1,870,000 0 1,500 Total Recurring Revenues 1,871,500 0 1,871,500 Expenditures Wages / Benefits / Payroll Taxes 514,132 0 514,132 Supplies 15,900 0 15,900 Services & Charges 1,113,683 0 1,113,683 Intergovernmental Payments 67,000 0 67,000 Vehicle rentals - #501 11,000 0 11,000 Transfers out - #001 13,400 0 13,400 Total Recurring Expenditures 1,735,115 0 1,735,115 Recurring Revenues Over (Under) Recurring Expenditures 136,385 0 136,385 NONRECURRING ACTIVITY Revenues Grant Proceeds 0 175,000 175,000 Miscellaneous 0 0 0 Total Nonrecurring Revenues Expenditures Capital - various projects Maintenance facility storage unit Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning working capital Ending working capital INTERNAL SERVICE FUNDS 0 175,000 175,000 500,000 5,000 251,100 751,100 0 5,000 505,000 251,100 756,100 (505,000) (76,100) (581,100) (368,615) (76,100) (444,715) 1,896,925 1,896,925 1,528,310 1,452,210 #501 - ER&R FUND Revenues Vehicle rentals - #001 23,500 500 24,000 Vehicle rentals -#101 31,000 0 31,000 Vehicle rentals - #101 (plow replace.) 40,000 0 40,000 Vehicle rentals -#402 6,833 4,167 11,000 Investment Interest 1,000 0 1,000 Total revenues Expenditures Vehicle Replacement Snow Plow Replacement Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 102,333 4,667 107,000 75,000 225,000 0 75,000 0 225,000 300,000 0 300,000 (197,667) 1,248,997 (193,000) 1,248,997 1,051,330 1,055,997 5/24/2016 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 24, 2016 Check all that apply: ['consent ❑ old business ['information ❑admin. report AGENDA ITEM TITLE: Motion Consideration: Contract GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: None Department Director Approval: ® new business ['public hearing ['pending legislation ['executive session 2016 Economic Development Marketing BACKGROUND: In 2012, a marketing effort was initiated to promote the City as a great place to do business, live or visit. MDI Marketing provided these services to the City until 2015. In early 2016, the City requested qualifications of firms that create and implement an economic development marketing program. Nine firms submitted qualifications and six were selected for interviews which occurred on April 13 and 14, 2016. As part of the contract, the selected firm will: • Develop a strong, relevant image for the City that supports current economic development efforts, differentiates us from other communities and can be easily and effectively communicated across multiple medium; • Develop a strategic marketing plan; and; • Provide assistance with the implementation of the marketing plan and develop marketing materials. Staff recommends that Atlas Advertising be retained based on their extensive experience working with municipalities, focus on economic development, and connections with site selectors across the country. Staff discussed the selection process and proposed scope of work on May 17, 2016. OPTIONS: Award the contract for the 2016 economic development marketing contract to Atlas Advertising; or decline to award the contract. RECOMMENDED ACTION OR MOTION: Move to award the contract to Atlas Advertising and authorize the Acting City Manager to finalize and execute the contract. BUDGET/FINANCIAL IMPACTS: The total contract amount is $152,500. STAFF CONTACT: John Hohman, Community & Economic Development Director. ATTACHMENTS: Professional Services Agreement Atlas Advertising Proposal AGREEMENT FOR PROFESSIONAL SERVICES Atlas Advertising — Economic Development Marketing THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Atlas Advertising, hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant' s area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by December 31, 2016, unless the time for performance is extended in writing by the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 Agreement for Professional Services (with professional liability coverage) Page 1 of 6 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant $152,500, (which includes Washington State Sales Tax if any is applicable) as full compensation for everything done under this Agreement, as set forth in Exhibit A. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below -stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: Name: Christine Bainbridge, City Clerk Phone: (509) 921-1000 Address: 11707 East Sprague Ave., Suite 106 Spokane Valley, WA 99206 TO THE CONSULTANT: Name: Tamara Haynes Phone: (303) 292-3300 Address: 1860 Blake Street, Suite B101 Denver CO 80202 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant warrants that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and Agreement for Professional Services (with professional liability coverage) Page 2 of 6 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. Agreement for Professional Services (with professional liability coverage) Page 3 of 6 4. Professional liability insurance appropriate to Consultant's profession. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 for each occurrence, and $2,000,000 for general aggregate. 3. Professional liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions for automobile liability, professional liability, and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Consultant. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish acceptable insurance certificates to the City Clerk at the time Consultant returns the signed Agreement, which shall be Exhibit B. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Consultant shall be fmancially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. Agreement for Professional Services (with professional liability coverage) Page 4 of 6 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Consultant's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. Consultant's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City' s agents or employees, and (b) Consultant, Consultant's agents, subcontractors, subconsultants, and employees shall apply only to the extent of the negligence of Consultant, Consultant's agents, subcontractors, subconsultants, and employees. Consultant's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Consultant specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly against Consultant. Consultant hereby certifies that this indemnification provision was mutually negotiated. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Dele&ation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. Agreement for Professional Services (with professional liability coverage) Page 5 of 6 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant' s services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney' s fees and costs of such litigation (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Consultant shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 22. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 23. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services and fee proposal B. Insurance Certificates The Parties have executed this Agreement this _ day of , 20 . CITY OF SPOKANE VALLEY Consultant: Mark Calhoun, Acting City Manager By: Its: Authorized Representative ATTEST: Christine Bainbridge, City Clerk: APPROVED AS TO FORM: Office of the City Attorney Agreement for Professional Services (with professional liability coverage) Page 6 of 6 RECEIVED FEB ! 5 2016 SPOKANE VALLEY war,1f tJciv.TY Deh'EiL,Or--rPEt'd7' FFBUA RY 5, 2016 Request for Proposal (REP) for: City of Spokane Valley Economic Development Marketing Program ATLAS ADVERTISING www.?1tiGi i-ADVERTISIN ..com Proposal fit: Guillermo Mazier, VP, Strategic Accounts p; 303.292.3300 x232 rn 913.742.1720 9: guillermom©atlas-advertising.com 929 Broadway Denver, CO 80203 a ATLAS ADVERTISING Table of Contents P LI a I 1 Cover Letter 2 Attachment A: Parts 1 and 2 4 Relevant Experience 6 Understanding of Services for Spokane Valley. 6 Statement of Qualifications ! Accomplishments 7 Experience — Atlas' Proven Process Similar Projects 9 Experience Working with Municipal or Public OrganizationS, 16 Project Approach and Management 16 Project Vision and Approach 18 Key Stakehohder Sessions 19 Creative Campaigns for the City of Spokane Valley 20 Creative Campaign Development 21 Media Planning 22 Media Buying 23 Marketing Collaterah 24 Logo and Tagline Development 25 Marketing Plan 27 Timeline 29 Budget 30 Involvement 30 Previous Projects 30 Team 31 Atlas Advertising I www,atlas-advertisingagm 1929 Broacte.'a, Derveff. CO 80203 1303.292.3300 ATLAS ADY RTISING Cover Letter Chez Bates Economic Development Specialist City of Spokane Valley Dear Char. Page 12 On behalf of Atlas Advertising, it is with utmost sincerity that 1 thank you for the opportunity to submit a :)ropDsal for an economic development marketing program for the City of Spokane Valley. J.:IldFrstand that he goal of 1 s pro'er:' is to encourage businesses, developers, and visitors to 10 "dour (j11 -‘:::!..ft city, ;r i:Jl;lijl!I�'1 to 7,rnr-lotirtl the t'f to current residents. With tis is mind, It is. our :ylar to help establish a s'ro rq prc:s:: ce that will set you apart from other competing corT7murl+"ids, and increase 1JiS'it ilii',,, l 3i 1C; F,rir.l r)rand rocec'ri lion to ultimately yield capita' gain �7l'r "J •crir [. Valley. We will erour^v yoiJr developrnont marketing program 'pill be consisteri; with the City's, rr ission araC 'vision, other reiev:,urt City strategic plans, promote the coiiirnun ty assets nrcl.,'liclr.r ,ttr butes to ousIhv«ely impact al: as Sects of your economy, and ' .yerai ' existing resou'cos to maximize your return oo; investment. We. also '.J:,r_1 !._Aanr,I how to work tiv;-h local and renional partners. Through our relationship with Greater l pokono Incorporated (GSl), we Lndr:r tar,d how to leverage their marketing and how to avoid duplicilou e'lnras. We wilt create a nna•keting campaign that will differentiate your community from the rel.7oo11.. wtlilc also strengthening yc1u° reach through complementary efforts such as SelectSpokane and VisitSpokare. We've spent the last 14 yea.s perfecting a state-of-the-arl marketing plat`.nrrn thaT was built with oro,-; singular goal: To help places and organizations generate results and tell getter stones_ We bee 1Ia: by working, whet Atlas, you work w th Tatioral level talent whose spocialt}r is marketing paces agency the: has used and built adv4nc4;d rnarketlnc campaigns and strategies tailored for EC Os.. DMOs, and corrrrr;r.nities. Through the elements contained in this proposal and by working +mil«h our tears at Al's:,,, oo k.':':i v. the City of Spokane Valley will reap the fallowing benefits that set us apa-t trQm other agencies: We have more economic development marketing experience then any other firm in the country. We are the only full service agency that specializes in economic development marketlrg and brands, Working with municipal governments, chambers of commerce, and publio-private partrersh p , we don't just conceptualize great ideas, our team does the work. We have tested our work in over 160 communities, 47 states and six countries to know the processes and procedures that kry ;>'rk well and the ones that don't. Atlas Arig:•:rl,smct ,,.r...N,..atias-_ ver:ig:r.9.cdni l 929 FrDaciwa f, nems: r, CO 80203 1 303.29 .3:«uu 'ATLAS A0VER71S1NG Page 13 We have the ability to turn marketing concepts into actionable strategies that produce results. Unlike firms with little or no marketing experience, Atlas uses a proven mix of design and t -x. ; ...ic rl tactics — built for the digital age — that generate interest from key stakeholder audiences. our clients time and mono, impresses stakeholders and boards, and delivers better presr.':_t response relative to general or unfocused campaigns. Atlas clients get better results — the City of Spokane Valley can, too. We're proud of ox resul's- driven, economic development approach, and we have the national metrics that can corrpa-e Spokane Valley's performance to other, similar cities across the country. Furthermore, Atlas clients receive nearly 3x the visits and double the time on site of an average EDO, which leads to 1.4x mare conversations. The bottom line's Atlas clients do better. Atlas" clients compared to average: 130% mare websile isits 42 mare canversatiors 111111.11111111 11Plo MOM Inbs annotineedl 769 more capital investment Boosting results at this rate would increase conversations, jots announced and capital investment substantially. ... .-r. : CorterAllh'1. J tiirine.iinid Capital Irry Ir it Thank you for including us in this process. We look forward to discussing your needs and our qualifications in further detail. Best Regards, Guillermo Maier Vice President, Strategic Accounts guillermom atlas -advertising. com 303.292.3300 x232 Atlas Advertising 1 wwvr.atlas-a.dtrertising.cvrn 1929 Broadway. Denver. Cd 80203 303.292.330 ATLAS ADVERTISING Fagg C4 Attachment A: Parts 1 and. ATTACHMENT A — Part 1 GENR AL INFORINIATION A. Legal name of applicant company Atlas Advertising B. I+latve of contact person Polo Willman Tide Digital Relationship Manager Telephone number itciuding area code 303.292.3300 x220 C. Did outside individnalslagencie3 assist i.vith preparation of this program? YES X NO If "Yes", please describe: D. RECEIPT OF ADDENDA: Firm ackna'.vledges receipt of the following addenda if any: Addendum No_ 1 Addendum No. Addendum No. Dated 2/2/2016 Dazed Dated 1 certify that to the best of nay knowledge the information contained in this RFQ is accurate and complete and that I have the legal authority to commit this agency to a contractual agreement. I realize the Final funding for any service is based upon funding levels and the approval of the Spokane Valley City Council_ Guillermo Mazier VP, Strategic Accounts Print Name Title 02/02!2016 Sintatt.tre. Administrator. or Applicant Agency Date Atlas Advertising 1 www,atlas-advertising o-rn 1929 Broadway, Denver, CO 802031303.2923300 ATLAS .ADVERTISING ATTACHMENT A — Part 2 ADAILNISTR &TIVE iNFORi L&TION FOR PRLIIE: l Maitre of firm: Atlas Advertising 2. Business address including zip code: 929 Broadway, Denver, CO 80203 3. Telephone number including area code: 303.292.3300 4. Fax :lumber including area code: 303.292.3303 5. Federal tax identification trtlmber: 3-1609004 6. Wasningicln State LIBI number if issued: NIA 7. State industrial acconin. idenritic.ation tnrrnk: r if issued: N/A A.DMI IS'FRATnrE INTORILt fl(N FOR SL13-CONSULT1+i_NT{S): 1. Name of firm: N/A 2. Business address including zip code: NIA 3. Telephone number including arcs code; N/A 4. Fax number including area code: N/A 5, Federal [RN, identification number: NfA 6. Washington State LI131 number if issuer]: IVDA 7. State industrial accoii i identification [lumber if issued. N/A 8. Contact person regarding this submittal's information: N/A 9. Firui s areas of expertise:: N/A] A1Ias Advertising N uww..atla3-advertising.ccm 1 929 Broadway, Denver, CO 80203 1 303.292.3300 Page 15 aATLAS wrVE.RTI$$NG Page 16 Relevant Experience Understanding of Services for Spokane Valley The ultimate goal of this project is to develop an economic development marketing program to market to prospective businesses, developers, residents, and visitors. Through our initiatives, we will focus on increasing the chances et Spokane Valley being chosen as a business or developer destination,, relocation, or expansion location, a visitor destination, and enrich residents' lives by highlighting and differentiating the city from the competitive communities in Washington, the United States, and beyond. Our approach will be to systematically speak to your target audiences, and Atlas will achieve this by showing the City's value proposition as distinct from other areas. We will deploy marketing campaigns that speak to the distinct opportunity your unique assets and character provides, and integrate these new projects With your current initiatives. Atlas will also help drive your economic development endeavors using actual outcomes, national benchmarks, and metrics as our guide.. Based on cur experience, knowledge, and in-house creative talent, we believe that our team can assist the. City of Spokane by providing creative aid technical horsepower, and industry-leading economic development expertise that produces results. Many of our clients already have a strong, capable stall, but wish to head in a new dirL,c7ion, and change or enhance the perception of their corrarrruniti :,. I you choose to work with r:4,, at your disposal wiil be some of the most experienced econornir.: LJ.vvciccment branding, mn!ketir7q, , , Nehsite ±,t:..magists in the industry. There is no other single Ihat can provide the l;rr-:; .7.1- at srvices that you see here and with the level of coilabora: on you demand_ Key milestones to accomplish for the City of Spokane Valley: • Perform national and meal research that will influence our °rarketing • Develop a marketing strategy thea will govern n -e next fivc years of work • Develop the creative campaigns and key ter -?r lu.-rilar cC Prici:: tors or our work Execute campaigns, measure cr-going nos_ II, grid impacts for the City of Spokane Valley's economic development Atlas Advertising 1 vrw4v_.atlasA4verrisir:g.co'n l 929 arcradvway, Denver, CO &J2D3 1303.292.330D ATLAS dkiVEaTISINO Page 17 Statement of Qualifications s / Accomplishments Originally founded in 2001, Atlas Advertising has completed more branding and marketing projects and economic development websites then anyone in the industry. We have helped 160+ communities in 47 states and six countries lead and support economic growth and development in their communities using the highest quality design, architecture, and technology tools in the economic development industrp. We bring a perspective to economic development projects that is backed by experience and results. Our services have been successfully utilized in the past to market and promote economic development organizations at the city, county, state, regional, and municipal levels and have achieved a variety of different. goals for these communities. We have tailored oir branding, marketing, and website strategies to fit each community and their unique differentiators, goals, and economic climates, and these past experier`bCes bring a perspective to our work that is unmatched in business attraction, community branding, and marketing. The Atlas Advertising Margin of Greatness Guarantee Your community will receive: 1. The job announcements set .n your plan, 2. For the budget we agree on. *If you don't, either: 1. We will change the campaign and business development approaches until you do. 2. You can opt out of your contract at the end of year 1. Awards and Accolades: • 15 'best of" international economic development rniarkit:r`t¢ rn.4,_.{ cis n 14 years • Official marketing partner of the International Economic Dov.-_, opt en'. Council (IEDC) AIIai Advertising 1 tv.m.stlas-advertising.cem 1929 Broadway, Denver, CO 8020313052g2.3300 ATLAS aVERr:511\c f ;j c• 8 Experience - Atlas' Proven Process Since our founding, we have developed a proven process to empower community greatness, The "Atlas Way" break down into two phases: Phase one is the platform phase. During this phase, we ident,fy your community challenge, immerse ourselves in your community, and develop a multi- year action plan. We also develop all elements of the campaign(s) that will help your Community attract, retain, and grow jobs and/or visitation to your community. Lastly, should you choose, we will partner with you to identify and develop a steering committee, form a staffing plan, and secure a funding commitment for phase two — a three year results phase. Phase two in the "Atlas Way" is the results phase. During this phase, the Steering committee leads th-e way in executing the plans and campaigns developed in phase One, and partners with staff to get the project(s) completed. To generate optimal results, we constantly adjust and optirnize the campaigns, reporting to he steering committee monthly, over a period of three years. We are so con=iderit In Khe results ws ger.erate, that we offer an annual no cost opt -cut" guarantee to the communities we work with. This means that if we have signed a mu ti -year contract w th you, and our campaigns are not generating the results we committed to, you may opt -nut at the end of that contract year with no penalties. Please see our Project Approach and Management section for additional experience in marketing, creative and branding. The Atlas Process; Dnpwer '` ' wiity greatnedu Issue idenallydtign Ex�Seing sum fogy rerrmw Ph..9e comireiment IInf •:, Jl :' ' ATLAS AD`/EktISIN;, Pip91.r 4I YVark laeargI ommueey Poroocimn wear +Ian Daralopmont Goal Sellinp Brand Ceveto conoid Ta licnl Punorqng Creatiira Product con dlguel Paccuc:ion Sleenag c wnm•I lee rcnnelrnn SlaMing Plan Funding c nm,m linens Atlas Al verti8ing l wav,,atlos-Edvertising.Com i 929 Brl0acway. Denver, Co 80203 f 303.292.3300 a ATLAS ADVERTISING Similar Projects Henryr{Iti.TW BRADENTON AREA BUSH, ES5 AN 0 CLEVEL*ND Colorado FORTSMO mt t' . Charleston eau N T r ho- , . t uhfl erissi c 4'tl1td _. COLUMBUS E.1 H F Qe 19 LEDUC NISKU ECONOMIC OEVFLOpMENT .545 0 L FATION \RIGHT PLACE COUNTli ' SQ NT li'd-e. �i GifR�� WEBSTE.R CITY PIMA Atlas' Commitment to Quality d Lasting Relationships Atlas Advertising has succeeded in establishing lasting, strategic relationships with several clients listed in this proposal_ This is due to our excellent communication, collaboration, and the delivery of a toe quality product in a timely and efficient manner, along with Atlas' ability to communicate the essence of a community's goals. We don't simply deliver one-time solutions for communities. What rr`akes us distinctly different is our ability and desire to build strong relationships with communities and community leaders through collaborative projects and processes. As times change, so will perceptions, media, and other external factors that will affect how your community is perceived and how you'll market yourself to your relevant audiences. We are strategic partners for clients around the country because we realize that branding and marketirg campaigns and economic development websites are not simply ane -time projects; they're an ongoing evolution_ Producing results for clients is the ultimate gra of every project we undertake, Our firm and clients have won 'best of" awards from the International Economic Development Council, 3CMA, the American Marketing Association and the Business Marketing Asseciatior. What our Clients Say "Successful economic development strategies have clear, long-term goals, but are constantly measuring and tweaking tactics along the way. The tern at Atlas is helping us to convert opportunities and to turn traffic into meaningful conversations with Companies by applying High Performance Ecc norn c Development strategies artd rnetries.il -- Kenny McDonald, CEO, Columbus 2020 Atlas Advertising 1 www,atlps-edvertisinp,com 1 929 3roaaway, Deriver, CO 802031 303.292.3300 ATLAS M VERzi ir�G Pe 110 Southern Vermont ED Client Content: Laura Sibila, Director Economic Development ]�7-_ T_ Phone: (802) 257-7731 Q VE IY1cNT 1N : site IJRL: www.v'isitsouthernvermont,com Work Performed: Perception research, marketing plan, www.VisitSauthornVermonLcorn :rnnd development, print and digital campaign execution, dig t:aI marketng and media, print collateral, photography/video creative direction e..dheastem Vermont was facing population decline, a lack of well paying jobs, a dirninishirg t: rkforer yard ic:oJer median income than other Ioc l reiyorrsr areas. SeVED, ;n cooperation The Erattlekioru De%/ iopment Crew:it Corporator {RDOC:). Tri: `,N,rriharn and Bennington Ccurty Regional Oommir -uor7 ., :;tie Vermont Dopnrtment ref Tour sin a i; Ma ke-ing (VDTM). and four So.alhern Vermont Chambers, t kod Atlas to rr rk the iret.r. For lo..l'Ita'.`TI, won<fofce and business al traction. SeVED's GaSI'�s: • Decrease population decline • Increase the numb- of good paying jobs in the area ▪ Improve the quality of :he regional workforce • Raise the median annual income relative to surrounding areas SeVED's Target Audiences: • Businesses that are expanding or relocating • Workforce • Tourists SeVED's Challenges: • in the shadow of other arms in Vermont • Papr.,Ialion decline • Loss attlLue•1t than surrounding ureas SeVED's Tactics: • Atlas developed a multi-dimensioral communication strategy that identified specific strategies, rracthodd°ogy, and resources to complete program goals • Atlas created ono exec;.,ter9 a worIc class brand and marketing message for the region ▪ Atlas created a sustainable and innovative marketing plan that generated results for Southern Vermont The project was corr!plated in 2013. Atlas Advertising 1 www.at!as-adverlismg.eesm 1929 Braadway, Denver, CO 85203 1 303.2g2.33340 ATLAS AL7J1ItiINi, Co Lateral and Branding Exarnples for SojthLrn Vermont Top left: Workforce / citizen attraction concept Top right: Entrepreneur concept eke 13at .5c-ow/CA _ for a intSri 0{M Sg VERMONT www_VisitSauthernVermont.cmm Page 111 SQVERMONT www Southern -Ver mont.org CC1*72 '64 Olga Frederickson Ve-12414401u, VEretet Chtkse Ca, Vinton, VT 'MAC 6P,J1T2CF71201161412,1AL Setarr 12,00M. ro pLA'r " The communas have mostly came and gone. southern V ERMUNT R"... 0 u,n-.r`or rxlhrrva..,H[.n Atlas AdvertiSitt9 1 . _vYwrw�v.atlas-ac — --_-_ sino_com 1929 Eroadk'oy, Deriver. CO 802031303.292.3a10 verti_.__ AUAS ADVERTISING Parker Economic Development Department Client Contact: WeIdy Feazeli Business Development Officer Phone: (303)805-3168 Website URL: htto://parkereo.com Work Performed: Custom website, content writing and upload, brand storm, Paw erPaint template, email marketing, collateral, marketing plan development, digital brochure, print and digital ad creative development, media plan development, SEM discovery & keyword research. Page 112 F., 8i ar er COLORADO 1,'QNO611C 7c YELO'M@Mr DEPARTMENT Parker Economic Development Department resides in the municipal functions of the Town of Parker. The Department came to Community Systems and Atlas Advertising in 2014 looking for ways to expand Parker Epos marketing program and reach. With limited resources to generate awareness for the Town, the Deparfrnent needed help to design, develop, and deploy a brand, as well as construct a website that incorporated a clean and easy navigation, reflected a level of professionalism expected by the Parker business community, was responsive to new and expanding businesses and decision makers, and included data sets that were clear, easy to maintain, and met standards set forth by IEDC. Since the launch of the website in January 2015, the Town of Parker has accomplished its website goals and has received positive feedback from the business community, real estate professionals, and elected officials. Parker has also received increased inquiries from the regional real estate community requesting meetings and tours to better understand the Town cf Parker as a possible location for clients early in the site selection process. UNBRIDLED OPPORTUNITY Parker. Celicr,do offers n chm�:r: ,;•. duelneri erNnerrn5nl .np lust 28 rnlr5re.s morn dni.n,2x.n Dornyertj fJrnm Irladrnledd M pSn. Parker nd ^Is+ cirrou,ring rein Rimer baar,n#ass c-rnoer km emacs tlh^er!e range of inehieln ars, Ic:ludirp .tirrar Eracire i:4 dory stadia .nn maxi. Saxmw.u. E Iln8 busk....vs hsra •krrd sea Mhr c ur neuro is genuratarg aur. rolorisak. th in .4me ri cg's Top Sta-es for BUSINESS Miter Parker COLORADO Brand, website, marketing campaign creation and launch were completed in 2015. Media strategy. buying, analytics, reporting, and email campaign are ongoing services. Parker creative concept' full page ad Atlas Advertising! WWw.aklas-advertisine.corr 1 929 Broadway, Denver. CO $02031303.292.3300 ATLAS ADVERTISING City of Richmond Client Contact: Justine Roberts, Business Development Manager Phone: (804) 648-2775 Jebsite URL: http:Nwtiww.vresrichmondva.com 4+Vork completed: Website implementation, brand development, website design, creative services, GIS mapping Page [13 Richmond Virginia is a city well known for its history, lova culture, and creative spirit. Richmond hired Atlas to discover how to best translate the relevance and attractiveness of Richrnone to an auciicr-c7 ; 01 Site selectors, targeted industries, labor markets, and businesses looking lc expand or relocate, and then deliver that message creatively and effectively. Operating with a new economic dev'eloprim ri staff, focus, and plan, The City of Richmond's Department of Community aria Economic Geveloh'rre it charged Atlas Advertising with building a new brand image with accompanying website to serve as :he foundation for the execution of their new focus and plan. In collaboration with a local production firm, Atlas seized the opportunity to create a business attraction video telling Richmond's economic development story and highlighting its attractiveness to relevant stakeholders. Richmond's Goals "To drive the long errn growth and development of Richr:land's job base and labor force" • Attract new companies to the city • Retain companies in the city • Provide neighbor''ro: J revital ;-,l:ron r;lio.-,;,r • Provide workforce develcprnen- primarily for iouv-asset, under -skilled job seekers Richmond's Challenges • Center city in a larger region, which has reversed decades of population decline • Competition with suburban counties such as Henrico, Fairfax • An economic development entity with a neo sta-f, focus, and plan • Politically -charged environment Richmond's Tactics • Buile a product brand that highlights the city's unique vitality • Develop marketing collateral to tell the story to cornmunity stakeholders • View the video here: http:iiatras.wistiacom/medias/39751aaddb • Develop an aggressive marketing plan with measurable goals Develop a feature rich website, with searchable property database (GIG) The project was completed in 2014. �1I Advertising ww. a:I2 :adveniising_�❑-ri 1929 Breacwav, Deriver, GO e02113 l 3D3.292.3R0u a ATLAS ADVERTISING Collateral and Branding Examples for the City of Richmond 11 •.-10 ig V A .12J 'ISM EMT. CL:Nr Page 114 011a1rommminuirtauautrilibm newie, 'NM POMO.. plitlitlrb. q. Oerranswera papr-yri • ..1.0 Arifrr rerwrsimploM„ -4ircatfiolijr THE CITY OF RICHMOND r ()rrvr:, t 01.14,Allany „ • nis:[ rf !I" r• iL MAY BE FCIRMINO ; “/ 4:4 .1101:1. cna.hied 5.1,44,1ine 1711.1114111maftwne, fl OKINAtoltiodhl,,41,1,0r, lArdc pLK, lir tem, y 1,4 rINX.F.116 nli46111 ineW FL; WI OW* Nr.01, otr ttricox icv,111. KW., NV. I VKileDit -Mud/IAA wahylale- emu. moni try,' Vie tlina Mahtio. rwrom Mkt Apt no... IRMIZA.B11,51YEaSC1011 Atlas Advertising 1 wv,,w_atles-advertsing.com I29 Droacway, Denver, CO 802031303.292_3300 ATLAS ADYERTIS1NG Rushmore Region Client Contact: Ben Snow, President Phone: (605) 343-1880 Email: bsnow@rapicldeveloprnent.corn Website URL: www.rushrnOreren.on.com Work Performed: Custom website, site selector survey, tradeshow materials, event specific landing page, image design ads, marketing & brand development, brand standards Page 115 RUSHMORE REGION & communications strategy, logo The Black Hills Business Council had a challenge: unite the Rapid City/Black Hills area through consistent, regional messaging in order to strengthen their reach with prospective businesses. They came to Atlas looking for guidance in creating and executing a brand from the ground up, as well as an econom c development website that would resonate with the community, site selectors, and businesses .00king at the region as a potential location in which to call home. Atlas developed a strong economic development website and regional brand that balanced well with what the region had been known tor over the past 8Q years — tourism thranigh Mount Rushmore, ranching, and a gold -mining past, Ve. developed a logo that was instantly recognizable, renamed the alliance to take full advantage of the brand equity they already had with their geography, and designed a digital marketing campaign around regional messaging that spoke to what doing business the way "Our Founding Fathers Intended" could mean for growing and expanding companies, Website, brand and marketing creation launch was completed in 2013, Digital marketing campaign, strategy, analytics and reporting a -e ongoing services. WITH FREEDOM Conduct business with the _reedoms our Founding Fathers intended. leas[mitaiien.kss red iWa. kliuor,.lessircable. ,v -H1 Y•4ria nor hi-w•enxayrmrw as 29 PiOa mil iumrd 111 in 1 uilrLea VR'e!xe nd•Ian i0RJ1"+ir nrrrnjvn th. Laelpann ar¢Icw.{:ns Nr ;hew dais:. A pram tse affraTda.!-1 ret IR Witt RUSHMORE REGION ma namrrine Posslt I! irirs Atlas Advertising i www.atles-edveriisin�.com 1929 Broadway, Denver, CO 802031 303.292.3300 ATLAS ADVERT151kG Collateral and Branding Examples for Rushmore Region RUSH/ ORE REGION I came for the great outdoors... 1 1 Page 113 YOUR RIGHT TO RUN YOUR BUSINESS SHALL NOT BE INFRINGED Less regulation, less red tape, less taxes, less trouble, Forearm manuFacturer. .nd nhs.dbvdneeushavea zee,), oee fl ! taros �pkWIryFer&tvlhCcbcia.Pup 1.0 Auhni..uochang;nui, The Ru S.l mere Region welcomes your ba.5J21eSS with opera arms. RUS HMORE REGION Carve Your Own Yrsian Learn more about business in the Rushmore Region Atlas Advertising 1 www.atlas-advertisinq.00rn 1929 Broadway. Denver. CC B02031303,292.3300 ATLAS ADVERTISING Page 117 Experience Working with Municipal or Public Organizations As mentioned above, Atlas Advertising has completed more branding and marketing projects and economic development websites then anyone in the industry. We understand the challenges municipal and public organizations face. and we understand how to solve those problems. We have helped 160+ communities [n 47 states and s; countries lead and support economic growth and development in their communities using the highest quality design, architecture, and technology tools in the economic development industry. We are a full-service agency that }candles multiple 'agency cf record' accounts for cities, counties, regions, states. and larger, multi -state regions. We have helped organizations face the national and prospect .marketplace in ways they have never done before, increasing inquiry levels, vales revenue, prospect activity, and stakeholder engagement We bring a perspect ve to economic deuelorrrrent projects that is backed by experience and results. Our services have been successfully utilized in the past to market and promote economic development organizations at the city, county, state, regional, and municipal levels and have achieved a variety of different gels for these communities_ We have tailored our branding, marketing, and website strategies to fit each community and their unique differentiators, guars. and economic climates, and these past experiences bring a perspective to our work that is unmatched in business attraction, community branding, and marketing. Challenges the City of Spokane Valley may need to overcome: • Proving the irnpan! of economic developrn . l irt ri:; ' Leveraging wor Iorce attraction techniques to driver: bus mess hocatioi; • Defining measurables for the City .- how Can Spokane Will„y ;et <hc r,Ios1 I : thErr investment • Differentiating Spokane Valley within the region Atlas Advertising l www.atlas-advertisina,corn 1829 Broaaway, Delmer, GO 802031 303.292.3300 OrA10 ATLAS ADVERTISING Project Approach and Management I'agO 118 Project Vision and Approach As mentioned in our Relevant Experience section, the ultimate goal of this project is to develop an economic development marketing program to market to prospective busiresses, developers, residents, and visitors, Through our initiatives, we will focus on increasing the chances of Spokane Valley being chosen as a business or developer destination, relocation, or expansion location, a visitor destination, and enrich residents' lives by highlighting and differentiating the city from the competitive communities in Washington, the Urited States, and beyond_ Our approach veil be to systematically speak to your target audiences, and Atlas will achieve this by shcwing the City's value proposition as distirct from other areas. We will deploy marketing campaigns that speak to the distinct opportunity your unique assets and character provides, and integrate these new projects with your current initiatives. Atlas will also help drive your economic development endeavors using actual outcomes, national benchmarks, and metrice as our guide. We believe in Spokane Valley's vision and core values, and we will make sure to incorporate this into the rnarketirg program, Community identity and pride - we will help the City promote an environment that supports the home and family. and gob and education opportunities_ We will help prospective. businesses, develope's, residents, and visitors see that Spokane Valley is a friendly, wholesome safe place to live a id raise a family; an economically healthy and d verse ;)usiness community: and supports the pros se'valion of neighborhoods. Focus on the future -- ee, will help market Spokane Valley as a visionary oily encouraging its citizens and their government to 'ook to the future be. gond the present generation, and tc bring such ideas to public discussion, enhancing a sense: of community idenity. Spokane VIIey- has a balanced approach to growth and development; stewardship of land and resou,ce', 4uc:t� aj parks, recreation, and natuml areas; and preserves and grows the economic eenercrc zl inn base of the commun re. Time to show prospects and residents that Spa<nn_ t_I'ey c arF Open, collaborative government - Spok lne Valley values a "user frir-_r7dly' government in which governance practices and generation operations consider how citizees will be serviced in the most responsive, effective, and courteous manner. We will show prospects and residents that the City values citizen participation in the decision-making process; has a strategic use of put I c/priiate alio other padner hips; and has a can -do attitude on the part of the City employees, end heir and consistent interpretation and implementation of regulations.. Based on our experience, knoMedge, and in -horse creative talent, we believe that our team can assist the City of Spokane by providing creative and technical horsepower, and industry-leading economic leve opment expertise that produces results. If you choose to work with us, at your disposal frill :rt.: some of the Most experienced economic development branding, marketing, and wete3[ _ see gists in trie industry. These is no other single money that can provide the breadth of ir1 r ra �9tt.i services that ycu see here and with the level of collsbora-ion you demand_ As A:i 1 ;: l J'r v,atles-advertising_cor 1929 orcad .ay, D'_. -Ivor„ fi;] &5&703 13[)`s292 3 OD 94 ATLAS ADVERIISI NG Page lig Key Stakeholder Sessions Evaluate where the City sits in the minds of interne' stakeholders, site selectors, local businesses, residents, and visitors. The research study will be conducted through a series of individual interviews done in-person and electronically to each of the designated participant groups. We have conducted highly successful perception research engagements in varied comenunit es including the City of San Francisco, City of Richmond, VA, Bradenton Florida, the Southern Vermont Region, and more, The engagements with the City will be conducted to answer relevant, high-level questions, and details of the stakeholder sessions will be discussed in depth and finalized during the initial kickoff meeting between the City and Atlas. Working with key stakeholders, we will develop a strong, relevant image for the City that supports current economic development efforts, differentiates the City from other communities, and can be easily and effectively utilised acre ss multiple communicative mediums. Strategic questions will include, but are not limited to: • As a city, who is Spokane Valley, and what are their assets? • Who should they serve? What business types and industry clusters currently exist and which should be built upon? • What are current perceptions of tate City? • What do they promise, and what can they deliver? Results of the meetings will be earnpiled, analyzed, and presented to Spokane Valley leadership prior to the creative brand development phase. Having worked on numerous past projects where a camber of stakeholder perspectives and input was needed, Atlas knows how to conduct thcugntful. relevant, and engaging perception research studies. We will conduct in-person input sessions of approximately two hours (more if needed), where key questions will be asked to uncover relevant brand perceptions, impressions, and desires moving forward, The questions listed above will also be worked though in collaboration with Atlas and your tears. Examples of Atlas getting to the heart cd engaging local community audiences: Left: Ben Wright. CEO: Right: Guillermo Maier. VP. Strategic Accounts 1 Atlas Advertising I wugw.attns-advertisVnp.cdm 1 929 Broadway, Denver, CO 80203 303.292.1300 ATLAS ADVERTISING Creative Campaigns for the City of Spo -cane Valley Page 120 We believe the best community brands. like the best communities, are relevant, truthful, and different. As a city competing in the global marketplace. the most important thing Spokane Valley can do is differentiate itself, As part of our approach, we will dig deep to discover' what makes your place unique; that knowlecge guides the development at your brand, including key message concepts, visual concepts, and more. We then translate those concepts into the branding, marketing, and creative campaigns that will drive your city's success now and into the future. We will also review and eval.jate current City marketing materials including website, mobilo application, brochures, print ads, billboard ads, television and radio spots, City-wide newsletter, messaging, logo, etc. Additionally, we will provide recommendations on how key staff can promote the City through everyday takes. Dur campaigns have helped clients generate billions of dollars worth of economic impact for their cities, counties, states, communities, and organizations, and our tactics are multifaceted, modern, and will al] be executed in partnership with the City. For Aviation Opportunities in Metro Phoenix Caroming in are VmdAian a I c0odvxnr 7+ ircroil Carp and Lockheed-Wain,''ac•man auhx t.ufkhanta Tram; its pilots In Gworeact .nrtd- rcra'tIcaeingand mai nter.rnre companyAsra7w13..F. crateeaiaeility IT 11I alp. Phoerr>; Goodyear Cimino, with Il a 390 deme of devellopa6letiaa, is ready !nr OLIO mi. itt. irniwi projects Jehi other prcrnirr rr. hen c=parrr and fold out WI). Goodyear branding campaign example Atlas Advertisn9 1 kv4rur,at as-advert:sinq.cam 1929 Broadway, Denver, CO 80203 130 .292,3300 ATLAS ADVERTISING Page 121 Creative Campaign Development We will develop the look and feel of the City's creative campaign and key messages. The creative development process occurs when a community's Sector value proposition comes to life, in a "storm" of concepts that contain key messages. These concepts help us and cur clients conceive a brand in entirely new ways and make strategic decisions prior to executing future print or digital collateral. It is also a stage that enables clients to confidently decide on their messaging and position ing. Creative development involves: t. 'Concept ng key messages 2. Developing those key messages into a visual concept board that unifies and serves as an umbrella campaign for: a. Business attraction b. Developer attraction c. Resident engagement d. Tourism 1 v;siter attraction 3. Presenting these concepts to City leadership 4. Selecting the look and feel of the brand We will develop and manage the City's advertising concepts from initial ideas to planning, design, development, production, buying and placement, monitoring. and evaluating effectiveness of the campaigns. Please see more an media planning on the pages immediately following, Campaign Objectives • Get on the map with site selectors • Proactively engage and build meaningful relationships with existing induslrres for the purpose of business retention and growth • Workfo-ce recruitment ana retention • Increase jobs and capital irrestment via smarUmid-sized companies Target Audiences • Location decision makers and entrepreneurs outside of the area • Workforce+company recruitment with existing ties to the area • Internal retention audienve Determine brand concepts based on key insights Atlas Advertising 1 www.atlas-advertisinn.carrl 1923 Broadway, Denver, CO 602D3 1303,292.3300 ATLAS ADVERTISING Media, Planning Developing a media buying strategy to get Spokane 'Valley ori the global stage. T � 122 Atlas will assist the City to make the most of its resources, assets, and identity. We propose to tier ke and deliver a comprehensive media plan that will guide the City's marketing/media buying r,;:?i': it es. This plan w 11 utilize key insights garnered from recent marketing research to aid in setting goals grid metrics for ta.gered objectives. These goals and metrics will be formulated with leadership col Fa Duration from the town's EDO, `ourism entities, and other relevant stakeholder organizations. 1_ Se',ting clear rnarketirg and rnedia buying foals and metrics for: a. Fusiriess and tourism attraction marketing b_ Marketing avithin Spokane Valley, the Region orad tJ.S. 2. Identifying marketing opportunities and challenges 3. Crafting specific messaging s-rategies to meet the City's goa.s and objectives a_ Value preposition messaging i. IVatitnally, regionally, and Locally b. Increasing visibility of the City's benefits to key 1. Businesses ii. Developers ill. Residents i.. Vis'iors 1- ghlightirig the City's stra'egic advantages Fustering eollaora:icri with regional n'rtities e the best rcpresentat on of the C tv's overall produ::t I :t specifr channel st-ategies and tactics for: a I --ow to val,Je your Cl7y's benefits L., Adverts rg cp•_:ortunities including b.asino3s, tourism, recreational, and public interest owortun ties c. 'print d. c, fv1ec:ia f. Speaking ;ngagcurienl.s g. Online rri tr e;ing tact es for the City's marketing campaign h. Tree iional market ng tactics for %vorkforce, tourism marketing 5. Producirg an actio-3b:e. long term timeline We wilt provide recommendations for advertising meciums that deliver the best return on investment and reach the intended audiences. We understand the City has used billboards, television and radio SDors, and pr n: rietaia for the cu'rert marketing efforts. We Nil' also provide the City with options for additional mgr: kctr;q Tools that are less costly yet can provide exposure to a larger audience, Arld t onaIGy, .tfu ,will d vc.,Ina recommendations to take advantage of press releases, special editorials, :r [t a7er_l n rr:lt t ons to promote the City, 1 v,+v.n _atie$-adver'tisipii.cam 1 U2913rnaoway, Denver, GO 802031 303.292•330Q ATLAS ADVERTISING Pace 123 Media Buying We buy media fora number of our clients. and as place experts, here is where we focus: • digital - SIM, display, content, SEO inbound • Seasonal out -of -home, print, and possibly some radio • We manage this internally and we have a 10% markup on media c The only thing that we charge far are the hours and administrative costs for media planning, negotiations and placement of the buy Our approach to media is heavily digital -focused, and includes us writing the plarT. Our team will review and tweak the campaigns in collaboration with our partners. We also rely heavily an Next Mark media buying software. Over the first 60 days, we anticipate the following percentages of time allocation for an FTE • Research - 20% • Creative Development - 20% • Media Planning - 250/6 Examples of media placement WITH MORE THAN 5oz OF ALL INIERrIET TRAFFIC FLOWING THROUGH LOUDOUN COUNTY DATA CEMTU.5 EACH DAY. IChlh Her Omen Mach m feu dant n the tile,„{_ .q.;rptr Ink PaiTIM hallCIA ahrr•jl• Mellor/ l,trwnr,i ry.ol.n. hirMditS tl e6 l»tui lht tl•uJ1, Mon. IA ha lMllm. rllreeetley Iii•Itlf.ene ler f ofy en tam 1. ibSiaHkallen 1 n Lb, IllidAttaanc re,lan-a fa nierllral 101 been haft test Oi Lhe•a,he,tln+.pre4.4 ilti.+nrIn lie n r1J ndw chledaA, 0,11e,I CAno me.* the waWLlopduaelm. aperlldot. IiW1 VOA 1441ky Thai I:40mi .ed Oupank 4.beO,I aaei eu+p+,I u.Ifi ii el o4 Fateboeksed haw IhPwon IO Fp,•s1trn Lowilawt. €wn'}..16.1a1ah nrWekly boa u1lal ID wl. LOUDOUN VIRGINIA MIRO I IE OCh ELOOt![hr ti EMI NGSWEREN'T MEANT tg6%riwiirto, ,Q.+.rr rear CDM E. ESP LOAIL WYAININGTp1iA ISH�OAd Atlas Advertising 1 yo.vy._gtes _acver:i,sing.corr7 l 929 8roadkvay, Denver. CO 80203 1 3Q3.292,330o CI ATLAS AD/ Rr Page 124 Marketing Collateral Developing a variety of collateral pieces to carry the messaging and brand to help Spokane Valley compete and stand out within Washington, Once we've defined the City's marketing, branding, and messaging, we will develop marketing and branding collateral that vJill support the rollout of the campaign per the City's needs. Types of collateral to be created 'nay include (as per City desires): • Videos • Print media • Brochures • City data sheets for targeted industries • Trade show materials • Business attraction packages • Testimonials • Case studies • Professional presentations Additional types of collateral 10 be created may include; • Business cards • PowerPoint templates • Targeted industry one sheets • Digital letterhead • Pocket folders • Brochures We will also help continue to develop the City's professional photo portfolio to highlight the City's attributes through recommended marketing mediurns. Again, using key insights from your staff and ours, Atlas will design and develop appropriate marketing collateral depending on the City's preference. Collateral example for Jefferson County, AR (brochure) About Jefferson County, AR Locarrd in southeast Rrkrinsus ufrirlig the Ar✓runscs rtioer, Jeferwr. Cu ty *Fumes a shtrkwuter port end multiple tronspormtion aprons frteladirtg hirihuxrys, Union Path` roil and fwt'rrslinmrl airpo-rts. • Superior Ftegionai WCarkrarce • MiarifriaLWrirµt Iduh Emerging Agtracuirure and Lire Sciences • AllraciiveLrlt:atrorn • Pore of Pine Blurt on the Arkansas river Atlas Aducrtising 1 www.atlas-adver:ising_cprn 1 929 ?roadway, IJenvef, CO 80202 1 303.292.33M a ATLAS ADVERTISING welcoitle Gallia County, Ghio -le 0.1,1A -dm , • Ockg Business Ailvarrturs fan ft Amid, Or< rr A r1r fiw Lrolirmanity x.tEt...gaps II tore •,,,,r4-4 Wei M.,. 'At re.d .11.11.• orm.bct au° .1,1-1,..1 NjImme.am 11111.1.1LIUM b.. en41,41.1641. Weel OW* wOtiok, law., 11....TOMPollinn mew rir opor • I, " age I 25 Above: Collateral example for Gallia County (brochure); Below: Collateral example for Henry County (letterhead and business card) Bob White HenrycouNTy Henri county nisvaleprnarrt auttiorty ::2:: 77ck- E B-E0C0T 770-288-8000 bvil7;1; n co.nanry.p..66 *vow. Choosumnry corn Atlas Advertising .i.vlAwaltia.s-adviartising.corn I 9,29 ENV:Way, Deriver, CO 80203 1 303.292.3300 frAli ADV TIS1 P4 G Wage 126 Logo and Tagline Development Creation of Spokane Valley's logo and tagline that speak to the benefits of expanding or iodating a business, or visiting the City. In the world of economic development, your loge and tagline, along with yo Jr brand_ FA-iitd in lee impression businesses, residents, prospects., stakeholders, and visitors have of botei }�c�., ; 1u the .ea you represent. Your logo and tagline, along with your brand, are critical to your succrs . Ir rT.N•iarleri well, they can be tools that generate interest, excitement, and revenue, drive prospect activity. and inspire more involvement and commitment from your local stakeholders. If done poorly, they rr , y be deemed inaccurate or over -promotional. Aimed at making a compelling argument to companies, businesses, workforces, and stakeholder audiences, Atlas will utilize our knowledge and expertise to create a dynamic logo and tagline -- those that represent the varied assets within the City for the ''oral community, business, workforce, and investment attraction. Approach Our approach is geared to deliver effective logos and taglines for communities or entities that are: 1. Relevant to the needs of businesses and other audiences inside and outside of the City 2. True to the offerings of the area and to the benefits of the City 3. Different from the offerings and promises male by other communities that may offer similar services or benefits RUSHMORE REGION south* cla k u t a \\S\ Economic Development Authority Propelling Business Charleston COUNTY EC4NQ MiC DEVELOPMENT SAVANNAH Atlas Advertising 1 www.atlas-advartising.com 1 929 Broadway, Denver, CO 802031301292,33[]0 ATLAS ADVERTISING P � e 127 Marketing P. At worst, a marketing strategy is something you craft and never reference again. At nest, it is a calculated set of materials that guide your decisions for years to come. To assist the sitar in presenting its racist polished identity, we will develop a cornp'oher1sive marketing strategy that will guise the next pleases of marketing and promo ional activities 'cr tl-e City. This strategy will also utilize key ins:gnts garnered from relevant marketing research .o aid 'n setting goals and me:tics w tit gLTdanpe from the City. Ole will c vIo^. a five-year strategic marketing plan to market the City a. -ii! is new image that induces :"1+3 'ollotfriny; ▪ Rncommend slogDn(s) and key messacinc to promote the City's image �= aviclt 1 ific recomm rrirr°k:•1 and implementation strategies for tourism promotion; and retention; bLsiness recruitment, expansion and retention, marketing end c::itreacl-. Zr id pub iG C4n1! IlJ'71[y t'Dris civ o.v: The econo-nic r!» ,, op -rent program and make appropriate recommendations to Sup:w i ;:l c.l enharc.c: 1 1 , r.,roj arn's effort O;t° .s unique char cteristics and assets to offer to investors, new and taxi ,! iris, I _t si nr; :3r , ko.. ils and visitc;r; the C Ey can effectively nt,:rac: now businesses and visitors c 1:;:‹rrlurlititis to prornot E !!, (. i:y t❑ corporate decision , na,,errs, regional business including commercial real e::tr.tc: bIc)I;(:rh=rdy sitak_ ioIders. • An irrple.mer tation stratc:4j'v, schedule, and r:>;Iimateri _ o<.:s ■ r` v t iI " `r'r,.'I rP rks rd porfo-iitatice rreEt sures to asses the n fft €ctiveness of the strategy and mc.o T1ITIendatlon2 for mod :icaticT-,s, as ncc:cl :d narketing strategy wilt include: t . Sciting t ear marketing goals and metrics for: a. Biasines s attraction rarketing b. Bt,sirrss expansion and retention marketing c. Citizen attraction and retention d. Retail recruitrnent strategy e. Lodging and tourism analysis and strategy f. Marketing within the City, region and U.S. 2. Identifyirbg marketing opportunities and chr.tl er,ctcs a. Changing potential misconcr:pttors 4:k) ,l_tt ihe ] NJ 3. Crafting specific messaging strategies to mffir objHr[Ives a. Attracting site selectors, develope•s, and Gondur:tincr ra l u Y•i'ts b. Communicating to residents and local c. Promoting Spokane Valley's location and access 4. Laying out specific channel strategies and tactics in targeted media channels a. Business development support tactics b. Event marketing tactics Atlas Advertising www.atlas-advertising.com 1929 Broadway, Deriver, CO 80201 1303.2$2.330o 05:1181 ATLAS ADVERT15ING c. Online marketing tactics i. Google ads ii. Social media strategies 5. Producing an actionable timeline 6. Other items to be selected based on collaboration With your team E28 Based on findings frtarn performance metrics from ongoing marketing execution, minor updates may be necessary to the strategic plan in years 2-5. 4 > he:Nete#jorkl [mea World ,access to Atlanta's 2Ist Century talent pool Top b.hl. Mediator in Syria Conflict Resigns The modular, Talar, taktlder LleehLmj. Pad aiAteledthee Leere por. 5.13r ham D rcotlaae afti;k4= ptltifal /Srltr--xml Ot Jtic& rearc eiLxa:. ww eelewyvy ose,P Cr. Yoerrue IIM! foto 1111111 Example of a Hanry County PPG ad - a component of the marketing strategy Atlas Advertising I www,atlas-advertisingacarn I 929 Broadway, Denner, CO 802041 a03.292.3300 ATLAS ADVERTISING Page I2 Timeline Having completed dozens of branding and mar•ceting projects and economic development websites, Atlas has developed a trusted and repeatable process that allows us to deliver the highest cuality work on tirne and on budget. Here are the steps we recommend, with time frames for each. A detailed project timeline and Gantt chart will be provided upon project kickoff. Local Stakeholder Research 30 days Creative Campaign Development 120 days Media Planning Strategy 30-45 days Logo and Tagline Development 30-45 days Marketing Phan 30 days Marketing Collateral Development TBD `Note that same deliverables will be completed concurrently ATLAS Timeline (Elcample) Gantt chart example below " t dCles Pig/edam an lS n t.Ofi prior I6 Rnedrig Wu.% and are sa jecr to thane. Atlas Adv rtisiig C wmw.atlas•advertisirtc.corn 929 Rrraedway, Denver, CO 00203 1 303 292.3300 +ii J MA'AM.- KlafiVARr MA H APRIL PAW LW IJ An usv •. rump- anomie Moaft 4fweaut �®Dll��do 000Q p ILLI � O�LI©aL7Ctolllloo O©>m©ooe 2011.6 uui•uuiuin .unu.uu� 1111 u1uIIuuuuuuuu■■NN .u♦nn ,uuiu,uIIufuuu i ...uu.ii Website Des _n Review. A••rove Is Website Dminilyment g implementation 1 r® �" Il•II IulIIIIIIImosill■•,PluIMI 11 , u, 111 uu 11111 111I• 1111 ��d4nalytics®ashhoard melt In51te Im .iennentatron��SE°1uuiuiu..Ana entaPo11111111111111111 Plan� taevelopm�ent Static Map Development Content Audit and Outline Con tent Oevel®pment Content u •Iuad App ecwelaNment 11 U 1 IuhIiiii la u u..1.u�... u l 1ruuuu�11 .M•tllln.t■■>■.... iuii uvebsite 5 appnrc " t dCles Pig/edam an lS n t.Ofi prior I6 Rnedrig Wu.% and are sa jecr to thane. Atlas Adv rtisiig C wmw.atlas•advertisirtc.corn 929 Rrraedway, Denver, CO 00203 1 303 292.3300 ATLAS AOVERTISIFIG Budget Page 130 Product /Service Setup/ Development Annual/ Task 1: ED Marketing and Plan Implementation Local Stakeholder Research (Includes travel tee Spokane Valley, expenses billed separately >4K) Creative Campaign Development 2016 Media Planning 2016 Media Spending 2016 Media Placement Marketing Collateral $10,000 $20.000 $6.500 $40,000 $4,000 516,000 Task 2: Strategic Marketing Plan Brand -storm & Tagline (Defining City's unique characteristics $12,500 and assets) 30,000 Marketing Plan Tourism Promo_ion Incl,ided Workforce/Citizen Attraction Included Business Attraction Included Total Costs $139,000 Optional Item: Mobile App $10,500 Involvement Please see the following pages for the involvement and duties of the project manager, how productivity will be monitored, and how the project will be kept on track and on budget. Previous Projects Please see the section above, Relevant Experience, for previous projec: experience / chal edges and solutions. Atlas Advertising I www.atlas-advertis.nc.corr 197.9 Broadway, Denver, GO 8.02221303 292.38170 ATLAS ADVERflSIN . Team Page W1 Atlas Advertising's Accor:nt Team ,N;11 be responsible for managing the projects we undertake with the City. The Account Tea:1-'s is to make sure projects are completed on time, on budget, and with superb duality_ Vic I ruanage k•,e projects by creating detailed timelines at the onset of the projects, and a 1 t'rrielincs will take into account a butler tor the review by Spokane Valley board of directors. The detailed timelines will include major milestone dates for both your organization and ours to ensure all parties are aware of deadlines'and process flow. This will help guarantee cornplelion of the scope on schedule and with clear communication. Additionally, you will be asked to sign -of' or all major milestones within the project to aid in clear cornmurication. The City will be assigned one Account Executive and one Senior Project Advisor that will be availab':o to you throughout the project.. The Account Executive will be your day-to-day contact to answer questions, provide recommendations, and keep the project moving in the best direction. The Snnicr Project Advisor wili be a Dart of all major meetings and preser7`aticns to provide consultation and stra`egic direct on vvhorever necess<ry. As such, we make client communication a top priority. We have never had ar issue with a lack of communicatio7 between our project teams) and our clients, and it i5 "op p,;Drity to maintain that s:a.us while in partnersni3 with tho City. Please note the worl< will De performed from our headquarters in Deriver, CO Executive CiN of Spokane 'Valleg 'Board 7fe . Project Success Senior Paled *4'v%r Atlas Ad,,eri5ing II u4v.•,.a11,s-sduer[islno.CCim N 920 Brcacway, Deriver, GO 80203 l SO3.292.3300 lirAt ATLAS ADVERT 1SING Page 132 Ben Wright, CEO, Chief Strategist "My passion for places comes from my grandfather, who was on Broadway and in theater all over the world. His stories of travel were epic." Ben founded Atlas Advertising after working in economic development as the Chief Economist for the Metro Denver Economic Development Corporation, where he built his first economic development website and place marketing strategy in 1995. Ben has 20 years of economic development experience and obtained his bachelor's degree from Stanford University. Since founding Atlas in 2001, Ben has been the driving force behind developing some of the world's most advanced' strategy and web technology for economic and community development, including the robust content management system Atlas CMS (used in 85 different markets), category leading GIS system Atlas InSite (used in 25 different North American markets), as well as newly developed prospect management tools which will dramatically increase response times for communities proposing to prospective companies. Ben has also been at the forefront of applying band identity, research and social media tactics toward business recruitment, visitor and development goals. A sought after speaker, Ben has led a myriad of different seminars and workshops on website development, digital marketing, social media, and community branding for economic development for the International Economic Development Council and has been a featured speaker on all things strategy at various state and regional level development organizations. The founder of the Linkedln group "Next Gen Economic Development Marketers," Ben and his staff at Atlas have worked hard to create awareness and relevance for the role of brand development and integrated strategies for the community development profession. Ben works out of Atlas' Denver office, Ben has been the strategic lead on all of Atlas' product enhancements for- its technology platforms. His insights, experience and guidance have helped generate and execute some of the most effective economic development branding & marketing campaigns in the country. His passion is evidenced in the awards our clients have won, our client satisfaction, and the tangible results clients generate by working with Atlas. Atlas Advertising 1 www.atles-advef'tisin com 1 929 Broadway, (Denver. CO 60203 1303292 3300 ATLAS ADVERTISING age 133 Guillermo Mazier, Vice President, Strategic Accounts "I believe incommunicating value; measueing results and connecting - people to places, ideas to action, &rategy to results." Guillermo has touched nearly every Agency of Record project Atlas has executed in the last five years. His insights and unique perspective, with 13 years of marketing experience, with over eight years of experience in the economic development world, have helped Atlas gain the credibility and reputation it holds today. Guillermo holds a RA in International Business and Economics, with a minor in Spanish from Regis University in Denver, CO and an MBA in International Business also from Regis University. Additionally, Guillermo has an International Business Certificate from the Fundacion Ortega y Gasset in Toledo, Spain and serves as the Communications Chair for the Board of Directors for the American Lung Association. His primary objective as Vice President cf Strategic Accounts at Atlas is to represent and oversee the company's business developme-it and strategic marketing activities. Guillermo works with new and prospective Atlas clients to provide strategic recommendations on hover to increase inquiry levels, prospect activity, and stakeholder engagement through Atlas' technology suite. Service offerings include Atlas technology products as well as Atlas' social media, branding, strategy and creative services. He has served Atlas for the past five years and his efforts have helped grow Atlas into one of the industry's best economic development marketing firms. PIP •ew..o+wawo■ Reowar,e o.r...o.... .. How High Performance Economic Development Creates Exceptional Communities Pmt g Datu m'4ttt Guillerrno's marketing strategy and research has helped economic developers succeed and generate results for their communities. His insights were a governing factor in Atlas' "I -low High Performance Economic Development Creates Exceptional Communities" white paper. Atlas Advertising] tVwNw.ailas-Sdvertisins.cgm 1929 Broadway, Denver. C0430203 1 3113.292.33311 aATLAS ADVERTISING Page 134 Lucy Bowman, Director of Research, Strategy, and Media "Nothing defines success to me more than seeing people wno may have never had access to an opportunity without your project find a job and change the course of their future!' Lucy grew up in Colorado, but has spent most of her life traveling and exploring new places. Her family's business took her all over the world, from Guatemala to Thailand, making her feel right at home living out Of a suitcase or sleeping on an airplane_ Lucy has a background in real estate and tourism marketing, and she's worked on many projects that have helpec communities discover whc they are and what makes them unique. She has 15 years of experience, with over 7 years of agency experience, and a bachelors degree from Southern Methodist University. She has also previously directed and coordinated the day-to-day agency efforts on behalf of the Wyoming Office of Tourism. Her main objective as the Director of Creative Services is to shape branding and marketing strategies for our clients through comprehensive research and innovative ideas. She drives client results by connecting creative and digital work to an overarching marketing strategy that builds strong, vital community brands. Featured clients that Lucy has worked for include the City of Cleveland, Broomfield, Colorado and Rushmore Region in South Dakota. CLEVEL No 41 N. tik ELNIL INTHE US, I115P14EnBY'liiNair T13N Lucy and her team developed the marketing strategy and creative headlines for some of our most compelling websites including City of Cleveland and Rushmore Region. FACE-TO-FACE WITH FREEDOM Atlas Advertising www.atlas-advertisinq,com 1929 Broadway, Denver, CO 80203 303.292.330D ATLAS ADVERTISING Page 135 Nikki Molina, Account Director "Having worked in account service far 13 years, I have a passion for meeting new people and exploring new places and Atlas is the perfect catalyst for me to achieve this." With a degree in Business and Organizational Communications from The University of Akron, Nikki has more then 14 years of advertising experience in business -to -business, nonprofit, packaged goods, pharmaceutical communications, fashion, beauty, and retail and home and garden markets. She has worked on national accounts such as Nestle, Goodyear, GlaxoSmithKline, Americhem, United Legwear, GE Lighting and Kr rlon. As an organizational enthusiast, Nikki has a knack for keeping projects on track and ensuring productivity. (She's the one in meetings taking copious notes) Nikki also lends a hand in the development of strategic marketing plans and seeing them through by building out timelines and coordinating with the creative team. Clients and colleagues acknowledge her as detail -oriented and extremely professional, yet very easy-going anc good-natured, When cut of the office, she's enjoying the great outdoors — snowboarding. hiking, and hugging trees! UNBRIDLED OPPORTUNITY. -,., 6....�,. LIFESTYLE Nikki manages day-to-day client interactions and brand execution far Town of Parker and Cumberland Valley, �URderr$S5 W D wni awry e. Br4gkayrr Atlas Advertising I www.atlas-advertlsirlc .com i 929 Broadway, Denver, CO 8I0203 J 303.292.330(} CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 24, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Draft 2016 2nd Amended Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010 PREVIOUS COUNCIL ACTION TAKEN: Council Adopted the 2016-2021 Six Year TIP on June 23, 2015, Resolution #15-005; Adoption of the 2016 Budget on November 10, 2015, Resolution #15-019; Adoption of the 2016 Amended TIP on February 9, 2016, Resolution 16- 005; Approved Motion Consideration, Allocation of federal earmark funds for the Barker Road/BNSF Grade Separation Project on April 5, 2016; Info RCA 2016 2nd Amended TIP, May 10, 2016. BACKGROUND: Council adopted the Amended 2016 TIP based upon information staff had at that time relative to grants received, available city funds and how these funds could be utilized for transportation projects. Added Projects: Sullivan Euclid PCC Intersection project: Since the adoption of the Amended 2016 TIP, the City received federal funding from SRTC for the Sullivan Euclid PCC intersection project. As Council may recall, back in April, 2014 the City applied for federal Surface Transportation Program (STP) funds through SRTC for the Sullivan Euclid PCC intersection project. At that time the project application did not get scored well enough to be funded but was placed on the STP contingency list. The contingency list was established so that in the event additional funds became available, projects on this list could be selected for funding. Surplus funds became available and SRTC designated $1.2 million for the Sullivan Euclid PCC intersection project. Barker Road/BNSF Grade Separation project: Back in 2009 WSDOT received an allocation of federal earmark funds for the "Development of highway -rail crossings in Spokane Co. WA & Kootenai Co, ID". In 2010 SRTC awarded these same funds to Spokane Valley for the Barker Road/BNSF Grade Separation project. This year the USDOT advised that any local earmark funds that were not spent would be repurposed to fund new projects. Rather than lose these earmark funds, Council approved moving forward with the final design phase of this project. Bridging the Valley - Pines Road Grade Separation; Pinecroft Property Acquisition project: This project was included in the 2016 Budget and is, therefore, being added to the 2016 TIP. This is an advanced purchase so that the property is acquired and protected from being developed to allow for the realignment of Pines Road to cross under the BNSF railroad. City funds will be used for this right-of-way acquisition. However, this acquisition has been structured such that City funds used will qualify as local match on future federal grant funds awarded for the construction phase. Deleted Project: Sprague LID (Low Impact Development), Park to University project: This project has been removed because the grant funding has been delayed by ECOLOGY for at least a year. Attached is a summary of the proposed changes. A public hearing on these 2016 TIP changes is scheduled for June 7, 2016. Adoption of the 2nd Amended 2016 TIP is scheduled for June 28, 2016. Since the City uses Real Estate Excise Tax (REET) monies as matching funds for state and federal grants, this amendment to the current -year TIP is necessary to meet the state law that requires REET funds to only be used on projects that have been identified in an adopted plan. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: The projects costs shown in the Draft 2nd Amended 2016 TIP are preliminary and may be adjusted prior to adoption. There are sufficient REET funds to meet the local match requirements for these projects. STAFF CONTACT: Steve Worley, PE, Senior Capital Projects Engineer Eric Guth, PE, Public Works Director ATTACHMENTS: Draft 2nd Amended 2016 TIP City of Spokane Valley Department of Public Works 2nd AMENDED DRAFT 2016 Transportation Improvement Program Resolution 16-#44#, (6.28.2016 ) Proj. # Project From Primary City Total 2016 To Source Amount Project Costs 1 0155 Sullivan West Bridge 2 0123 Mission Ave Improvement Project (PE/RW Only) 3 0222 Citywide Reflective Signal Backplates (PE/CN) 4 0221 McDonald Rd Road Diet 5 0234 Seth Woodard Elementary Sidewalk Imp 6 0205 Sprague / Barker Intersection Improvements (PE Only) 7 2016 Street Preservation Projects 0233 Broadway Preservation 0235 Sullivan Rd. Preservation (NB Lanes) 0229 32nd Ave Preservation 0240 Saltese 8 0226 Appleway Preservation 9 0227 Appleway Shared Use Path (PE) 10 0236 Fancher/BNSF RR Overpass Joint Repair (PE/CN) 11 0238 Pines Road (SR27) Mirabeau Parkway Intersection 12 0221 McDonald Rd Preservation Project 13 0239 Bowdish Sidewalk Project 14 0207 Indiana/Evergreen Transit Access 15 0166 Pines (SR-27)/Grace Intersection Safety Project 16 0167 Citywide Safety Improvements (Bike/Ped.) 17 0201 ITS Infill Project (CN) 18 0237 Appleway Trail (PE) 19 0141 Sullivan Euclid PCC (RW & PE) 20 0143 Barker Rd - BNSF Grade Separation (PE) 21 0237 BTV - Pines Rd Grade Separation; Pinecroft Property Acq. (RW) Sullivan Flora Various locations 16th Mission Sprague @ Various locations Sullivan Spokane River Dishman Mica Houk Park Pines Fancher @ Pines @ 8th 12th Indiana @ Pines (SR 27) @ Various locations Various locations Sullivan Sullivan @ Wellesley Mirabeau Pkwy @Spokane River Barker Mission Park Barker Moore Flora Pit Road Pines 24th Dishman Mica Evergreen BNSF RR Mirabeau Pkwy Mission 8th Evergreen Grace Ave Corbin Euclid Trent (SR 290) BNSF RR BR $ STP(U) $ HSIP $ HSIP $ CDBG $ Developer $ City $ 1,010,000 43,000 9,000 3,000 11,580 12,000 3,050,000 $ 6,980,000 $ 273,000 $ 81,000 $ 574,000 $ 358,790 $ 50,000 $ 3,050,000 STP(U) $ 11,000 $ 83,000 STP(U)/TAP $ 31,000 $ 145,000 City $ 201,000 $ 201,000 TIB $ 28,149 $ 446,338 TIB $ 7,100 $ 1,244,730 TIB $ 222,912 $ 506,342 STA $ - $ 85,000 HSIP $ - $ 562,000 HSIP $ - $ 154,000 CMAQ $ 35,790 $ 265,115 State $ 57,500 $ 383,000 STP(UL) $ 10,850 $ 80,300 Fed Discr $ 150,000 $ 510,000 City $ 500,000 $ 500,000 $ 5,393,881 $ 16,532,615 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Funded Projects Added Projects P:\Public Works\Capital Projects\CIP-TIP Funding\2016-2021 TIP\2016 2nd Amended TIP\ADMIN RPT RCA\Draft 2nd Amended 2016 TIP.xlsx 5/18/2016 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 24, 2016 Check all that apply: ['consent ❑ old business ['information ® admin. report Department Director Approval: ['new business ['public hearing ['pending legislation ['executive session AGENDA ITEM TITLE: Draft 2017-2022 Six Year Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010, Perpetual advanced six-year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: Information Only, Draft 2017-2022 Six -Year Transportation Improvement Program (TIP), May 10, 2016. BACKGROUND: The City is required by RCW 35.77.010 to prepare and after holding a public hearing, adopt a revised and extended comprehensive transportation program for the ensuing six calendar years. This plan must be submitted to the Washington State Department of Transportation by July 1st of each year. The attached draft Six Year TIP incorporates comments received from previous Council comments on the City's transportation network. This year's TIP continues with an emphasis on street preservation projects in accordance with council goals. Street Preservation Projects are included for each year in this six-year TIP. Staff reviewed historical funding levels for federal, state and City funds from the past five years to estimate projected funding levels available during the next six years. The Six -Year TIP is required to be financially constrained and reflect realistic expectations of annual funding levels. Other needed and worthwhile projects that do not fit within the amount of funding anticipated from state and federal grants and City revenues are listed in the document titled `Projects w/ No Currently Identified Local Match within Existing Resources'. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: Project costs are currently being developed in more detail for each project. The City's match on federal and state funded projects is typically between 13.5% and 20%. A review of the projected REET funds through 2022 will be provided to determine if there are sufficient funds to provide the City's match for the recommended projects. STAFF CONTACT: Steve M. Worley, PE — Capital Improvement Program Manager Eric Guth, PE - Public Works Director ATTACHMENTS: Draft 2017-2022 Six Year Transportation Improvement Program Project Scope Descriptions, Benefits, and Cost Estimates Spokane �Valley�� City of Spokane Valle Public Works Departmen "DRAFT" 2017 - 2022 Six Year Transportation Improvement Program May 24, 2016 Resolution No. 16-00# M Funding Sources: • ARRA • BR • City • CDBG • CMAQ • Developers • EECBG • FHWA • FMSIB • HSIP • HUD • REET • Other Fed • Other RR • Other State • SP • SRTS • SW • STA • STP(E) • STP(U) • TA • TIB • UAP • UCP • WSDOT • WTSC • WUTC City of Spokane Valley Department of Public Works 2017 — 2022 Six -Year Transportation Improvement Program Glossary & Abbreviations American Recovery & Reinvestment Act Bridge Replacement Program City Funds Community Development Block Grant Congestion Management/Air Quality Private Developer Funds Energy Efficiency and Conservation Block Grant Federal Highway Administration Freight Mobility Strategic Investment Program Highway Safety Improvement Program Housing & Urban Development Real Estate Excise Tax Misc. Federal Funding Sources Railroad Funding Misc. State Funding Sources TIB Sidewalk Program Safe Routes to School City Stormwater Funds Spokane Transit Authority Surface Transportation Program (Enhancement) Surface Transportation Program (Urban) Transportation Alternatives Transportation Improvement Board TIB Urban Arterial Program TIB Urban Corridor Program Washington Department of Transportation Washington Traffic Safety Commission Washington Utilities & Transportation Commission Spakane .Valley Funding Status: • S Project Funding is Secured • P Project Funding is Planned. The Most Probable Funding Sources have been Identified. Project Phases: • PE Preliminary Engineering • RW Right -of -Way • CN Construction Construction Type: • PCC Portland Cement Concrete • HMA Hot Mix Asphalt • ITS Intelligent Transportation System (Integrated Traffic Signal Control Systems) • S/W Sidewalk Street Functional Classifications: Urban: • 14 • 16 • 17 • 19 Principal Arterial Minor Arterial Collector Arterial Local Access Spokane Valley Project / Description / Current Status Draft 2017 - 2022 Six -Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2017 2018 2019 2020 2021 2022 Total 1 Appleway - Park to Dishman Mica Preservation S Grind and Overlay, ADA Upgrades Funded with STP(U) funds. 1.1 0 3 1,068 1,071 City 144 144 STP(U) 927 927 Project Total 1,071 1,071 2 2017 Street Preservation Projects P Pavement Preservation Projects: Fund 311 Ongoing, yearly 3 Sullivan / Euclid Concrete Intersection (RW/CN) S Reconstruct intersection in concrete pavement Funding secured for PE & RW, (SRTC #09-06); City Project #141 4 Appleway Trail - Sullivan to Corbin S Shared Use Path along Old Milwaukee R/R ROW Moved forward to 2016 0 176 0 2,024 2,200 City 2,200 2,200 0 Project Total 2,200 2,200 0 0 2,082 2,082 City 323 323 STP(U) 1,199 1,199 TIB 560 560 Project Total 2,082 2,082 1.33 0 0 1,853 1,853 City 302 302 RCO 708 708 COM 843 843 Project Total 1,853 1,853 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/18/2016 Page 1 Spokane _Valley Project / Description / Current Status Draft 2017 - 2022 Six -Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2017 2018 2019 2020 2021 2022 Total 5 North Sullivan ITS Project S Extend ITS conduit and controls along Sullivan Corridor CMAQ Funded 1.75 105 5 804 914 City 15 109 124 CMAQ 95 695 790 Project Total 110 804 914 6 Argonne - Broadway to Indiana S Pavement Preservation - Grind and Overlay Funded with STP(U) funds. 0.8 65 0 570 635 City 9 77 86 STP(U) 56 493 549 Project Total 65 570 635 7 9th Ave Sidewalk, Raymond to University P New Sidewalks on the north side of 9th Ave, Raymond to University Awaiting Funding 0.125 40 0 200 240 City 8 40 48 Other- 32 160 192 FTA Project Total 40 200 240 8 Sullivan -Wellesley Intersection Imp Project S Traffic Signal or Roundabout 0.25 198 120 1,052 1,360 City 34 8 142 184 CMAQ 218 48 910 1,176 Project Total 252 56 1,052 1,360 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/18/2016 Page 2 Spokane _Valley Project / Description / Current Status Draft 2017 - 2022 Six -Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2017 2018 2019 2020 2021 2022 Total 9 Sprague - Sullivan to Corbin Preservation S Pavement Preservation, ADA upgrade Funded with STP(U) funds. 0.85 265 0 1,502 1,767 City 36 203 239 STP(U) 229 1,299 1,528 Project Total 265 1,502 1,767 10 Barker Road / BNSF Grade Separation P Construct Grade Separation at Barker/BNSF RR/ Trent (SR290) FY09 Federal Earmark for $720K, 20% of CN (up to $10M) received from FMSIB 0.5 2,473 2,418 31,144 36,035 City 62 81 290 729 243 1,405 Other 710 935 3,410 8,577 2,859 16,491 Fed Other 32 41 149 374 125 721 State Other- 15 10 79 224 75 403 RR Other 781 1,007 2,271 5,045 1,682 10,786 Fed FMSIB 1,246 3,737 1,246 6,229 Project Total 1,600 2,074 7,445 18,686 6,230 36,035 11 Park Road #2 - Broadway to Indiana (RW & CN) 0.75 0 150 2,877 3,027 City 20 388 408 STP(U) 130 2,489 2,619 Reconstruct to a 3 -lane section with curb, sidewalks, bike lanes and stormwater facilities PE Funding 6/2009 Project Total 150 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/18/2016 Page 3 2,877 3,027 Spokane _Valley Project / Description / Current Status Draft 2017 - 2022 Six -Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2017 2018 2019 2020 2021 2022 Total 12 Pines (SR27)/ BNSF Grade Seperator - (PE only) 0 1,200 3,000 15,565 19,769 City 68 68 270 584 990 p Other 810 810 3,235 7,004 11,859 Fed Other- 68 68 270 584 990 RR Railroad underpass at Pines (SR -27) / BNSF / Trent TIB 405 405 1,618 3,502 5,930 Project Total 1,351 1,351 5,393 11,674 19,769 13 Sprague / Barker Intersection Improvements P Intersection capacity improvements. Pending Barker Road Corridor Study Developer + City Partnership 14 Appleway Shared Use Path - Pines Rd to s Evergreen Rd Construct Shared Use Pathway along abandoned RR R -O -W Funded with STP(U) funds. 0 39 12 422 474 City 237 237 DEV 237 237 1 Project Total 474 474 0 0 1,926 1,926 City 414 414 STP(U) 921 921 TAP 591 591 Project Total 1,926 1,926 15 2018 Street Preservation Projects P Pavement Preservation Projects: Fund 311 Ongoing, yearly 0 176 0 2,024 2,200 City 2,200 2,200 Project Total 2,200 2,200 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/18/2016 Page 4 Spokane _Valley Project / Description / Current Status Draft 2017 - 2022 Six -Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2017 2018 2019 2020 2021 2022 Total 16 Coleman Road Sidewalk, 4th to 2nd Ave's P 0.125 25 0 145 170 City 5 29 34 Other- 20 116 136 FTA Sidewalks on one side of Coleman from 4th to 2nd Ave. Transit Access to STA bus stops. Awaiting Funding Project Total 25 145 170 17 Argonne Road Concrete Pavement - 1-90 to p Montgomery 0.25 512 0 3,211 3,723 City 102 642 744 TIB 410 2,569 2,979 Reconstruct pavement in concrete; OCI Mullan to Knox 24, OCI Knox to Montgomery 35 (2014 Rpt) Project Total 512 3,211 3,723 18 Appleway Trail - Evergreen to Sullivan S Construct Shared Use Pathway along abandoned Railroad Right -of -Way 1 110 0 1,535 1,699 City CMAQ 22 207 229 142 1,328 1,470 Project Total 164 1,535 1,699 19 Citywide Sidewalk Infill Project 1 140 30 830 1,000 City 40 40 40 40 40 200 p CDBG 40 40 40 40 40 200 SRTS 40 40 40 40 40 200 Infill gaps in Sidewalks and add sidewalks to access completed portions of the Appleway Trail. TIB 40 40 40 40 40 200 Other - 40 40 40 40 40 200 FTA Project Total 200 200 200 200 200 1,000 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/18/2016 Page 5 Spokane _Valley Project / Description / Current Status Draft 2017 - 2022 Six -Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2017 2018 2019 2020 2021 2022 Total 20 Evergreen Resurfacing - Mission Connector to 0.7 66 0 591 656 City 4 84 88 s Indiana STP(U) 28 540 568 Grind and inlay HMA, Bike Lane Positive Guidance thru the 1-90 EXIT 291-A Project Total 32 624 656 21 Sullivan -Trent (SR -290) to Wellesley Corridor 0.3 90 50 600 740 City 12 62 74 p Lighting HSIP 104 562 666 Street lighting, ROW Project Total 116 624 740 22 Appleway Trail - University Rd. to Balfour Park 0.5 110 120 520 750 City 102 102 S TAP 198 198 CMAQ 450 450 Extend Shared Use pathway to Balfour Park Project Total 750 750 23 2019 Street Preservation Projects P Pavement Preservation Projects: Fund 311 Ongoing, yearly 0 176 0 2,024 2,200 City 2,200 2,200 Project Total 2,200 2,200 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/18/2016 Page 6 Spokane _Valley Project / Description / Current Status Draft 2017 - 2022 Six -Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2017 2018 2019 2020 2021 2022 Total 24 Broadway @ Argonne/Mullan Concrete p Intersections (CN Only) Reconstruct intersections in concrete pavement ROW Obligated 11/2013 0 0 0 1,703 1,703 City 230 230 STP(U) 1,473 1,473 Project Total 1,703 1,703 25 Mission Ave. - Flora Rd. to Barker Rd. (CN) P 1 0 0 3,969 3,974 City 536 536 TIB 1,719 1,719 STP(U) 1,719 1,719 Widen existing rural roadway to an urban street section to include bike lanes, curbs, sidewalks, and stormwater swales. Project Total 3,974 3,974 26 Broadway Improvement Project- Flora to p Barker 0 543 500 4,163 5,206 City 159 883 1,042 TIB 634 3,530 4,164 Extend Broadway arterial to Barker Rd, Realign Broadway connection east of Barker 3 -Lane Urban Section Project Total 793 4,413 5,206 27 Evergreen & Broadway ITS P 2 206 80 1,584 1,870 City 36 217 253 CMAQ 230 1,387 1,617 ITS along Broadway from Pines Rd (SR -27) to Evergreen, along Evergreen from Sprague to 16th Ave. 2018-2020 CMAQ Grant Application funding Project Total 266 1,604 1,870 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/18/2016 Page 7 Spokane _Valley Project / Description / Current Status Draft 2017 - 2022 Six -Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2017 2018 2019 2020 2021 2022 Total 28 2020 Street Preservation Projects P Pavement Preservation Projects: Fund 311 Ongoing, yearly 0 176 0 2,024 2,200 City 2,200 2,200 Project Total 2,200 2,200 29 Barker Rd - Euclid to Trent Road P Reconstruct Barker to 3 -lane urban section 0.75 471 100 3,613 4,184 City 114 723 837 TIB 457 2,890 3,347 Project Total 571 3,613 4,184 30 Barker Rd Improvement Project - Appleway to 1- p 90 0.28 382 1,146 2,397 3,629 City 167 324 491 STP(U) 1,065 2,073 3,138 Widen and improve to 5 -lane urban section, Roundabout @ Broadway, Realign east leg of Broadway Project Total 1,232 2,397 3,629 31 Barker Rd Improvements - South City Limits to 0.81 326 25 2,502 2,854 City 46 340 386 p Appleway TIB 293 2,175 2,468 Widen and Improve roadway to 3 -lane urban section Project Total 339 2,515 2,854 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/18/2016 Page 8 Spokane _Valley Project / Description / Current Status Draft 2017 - 2022 Six -Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2017 2018 2019 2020 2021 2022 Total 32 2021 Street Preservation Projects P Pavement Preservation Projects: Fund 311 Ongoing, yearly 0 176 0 2,024 2,200 City 2,200 2,200 Project Total 2,200 2,200 33 Pines 1-90 IC, City Intersection Imp Project P 0 250 300 1,300 1,850 City 54 196 250 CMAQ 346 1,254 1,600 Intersection Capacity Improvement for City Intersections along Pines @ Indiana, EB Ramp & Mission Project Total 400 1,450 1,850 34 Mirabeau/Mansfield Intersection Improvements 0 110 100 560 670 City 15 76 91 P CMAQ 95 484 579 Intersection Capacity Improvements Project Total 110 560 670 35 Argonne Rd &I-90 IC Bridge Widening P Widen Argonne Rd Bridge to 3 Lanes, SB. New 12' sidewalks. 0.1 900 0 5,760 6,660 City 122 144 266 FMSIB 634 634 STP(U) 778 4,982 5,760 Project Total 900 5,760 6,660 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/18/2016 Page 9 Spokane _Valley Project / Description / Current Status Draft 2017 - 2022 Six -Year Transportation Improvement Program Dollars in Thousands Length PE RW CN Total Funding Sources 2017 2018 2019 2020 2021 2022 Total 36 Barker Rd Improvement Project - Spokane p River to Euclid Reconstruct and widen to 3 -lane urban section Developer Funds Rec'd 6/2014, $29,500 0.53 378 25 2,899 3,302 City 52 580 632 TIB 322 2,319 2,641 DEV 29 29 Project Total 403 2,899 3,302 37 2022 Street Preservation Projects P Pavement Preservation Projects: Fund 311 Ongoing, yearly 0 176 0 2,024 2,200 City 2,200 2,200 Project Total 2,200 2,200 Totals: 10,060 8,184 111,091 129,335 11,039 12,206 28,380 45,331 18,968 13,069 128,993 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/18/2016 Page 10 Spokane .Walley Draft 2017 - 2022 Six -Year Transportation Improvement Program Six -Year Transportation Improvement Program Totals Secured Projects Planned Projects Totals Year Federal State Other City Total Federal State Other City Total Federal State Other City Total 2017 $2,724 $2,111 $0 $863 $5,698 $1,682 $437 $83 $2,358 $4,560 $4,406 $2,548 $83 $3,221 $10,258 2018 $4,217 $0 $0 $837 $5,054 $2,109 $896 $315 $2,785 $6,105 $6,326 $896 $315 $3,622 $11,159 2019 $2,098 $0 $0 $328 $2,426 $10,825 $6,729 $349 $4,494 $22,397 $12,923 $6,729 $349 $4,822 $24,823 2020 $1,328 $0 $0 $207 $1,535 $20,602 $8,196 $808 $5,368 $34,974 $21,930 $8,196 $808 $5,575 $36,509 2021 $0 $0 $0 $0 $0 $6,231 $5,552 $104 $4,113 $16,000 $6,231 $5,552 $104 $4,113 $16,000 2022 $0 $0 $0 $0 $0 $6,800 $2,993 $0 $3,236 $13,029 $6,800 $2,993 $0 $3,236 $13,029 Total $10,367 $2,111 $0 $2,235 $14,713 $48,249 $24,803 $1,659 $22,354 $97,065 $58,616 $26,914 $1,659 $24,589 $128,993 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. 5/18/2016 Page 1 City of Spokane Valley Department of Public Works Six Year Transportation Improvement Program Projects Listed by Category for the 2017-2022 Six -Year TIP Dollars in Thousands Arterial Improvements Project Name Description Start Year Sullivan -Wellesley Intersection Imp Traffic Signal or Roundabout Project Park Road #2 - Broadway to Indiana (RW& CN) 2017 Reconstruct to a 3 -lane section with 2017 curb, sidewalks, bike lanes and stormwater facilities Pines (SR27)/ BNSF Grade Railroad underpass at Pines (SR -27) 2017 Seperator - (PE only) / BNSF / Trent Mission Ave. - Flora Rd. to Barker Rd. (CN) Broadway Improvement Project - Flora to Barker Widen existing rural roadway to an urban street section to include bike lanes, curbs, sidewalks, and stormwater swales. 2019 Extend Broadway arterial to Barker 2019 Rd, Realign Broadway connection east of Barker Barker Rd - Euclid to Trent Road Reconstruct Barker to 3 -lane urban 2020 section Barker Rd Improvement Project - Appleway to 1-90 Widen and improve to 5 -lane urban 2020 section, Roundabout @ Broadway, Realign east leg of Broadway Barker Rd Improvements - South City Widen and Improve roadway to 3- 2020 Limits to Appleway lane urban section Barker Rd Improvement Project - Reconstruct and widen to 3 -lane 2021 Spokane River to Euclid urban section Total: City Cost Total Cost $184 $1,360 $408 $3,027 $990 $19,769 $536 $3,974 $1,042 $5,206 $837 $4,184 $491 $3,629 $386 $2,854 $632 $3,302 $5,506 $47,305 Bridge Projects Project Name Barker Road / BNSF Grade Separation Argonne Rd &I-90 IC Bridge Description Start Year Construct Grade Separation at 2017 Barker/BNSF RR/ Trent (SR290) City Cost Total Cost $1,405 $36,035 Widen Argonne Rd Bridge to 3 2021 $266 $6,660 Widening Lanes, SB. New 12' sidewalks. Total: $1,671 $42,695 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Wednesday, May 18, 2016 Page 1 of 4 City of Spokane Valley Department of Public Works Six Year Transportation Improvement Program Projects Listed by Category for the 2017-2022 Six -Year TIP Dollars in Thousands Congestion Improvements Project Name Sprague / Barker Intersection Improvements Pines 1-90 IC, City Intersection Imp Project Mirabeau/Mansfield Intersection Improvements Description Start Year Intersection capacity improvements. 2017 Pending Barker Road Corridor Study Intersection Capacity Improvement 2021 for City Intersections along Pines @ Indiana, EB Ramp & Mission Intersection Capacity Improvements 2021 Total: City Cost Total Cost $237 $474 $250 $1,850 $91 $670 $578 $2,994 Pedestrian/Bicycle Program Project Name Appleway Trail - Sullivan to Corbin 9th Ave Sidewalk, Raymond to University Appleway Shared Use Path - Pines Rd to Evergreen Rd Coleman Road Sidewalk, 4th to 2nd Ave's Appleway Trail - Evergreen to Sullivan Citywide Sidewalk Infill Project Appleway Trail - University Rd. to Balfour Park Description Start Year Shared Use Path along Old 2017 Milwaukee R/R ROW New Sidewalks on the north side of 2017 9th Ave, Raymond to University Construct Shared Use Pathway along 2017 abandoned RR R -O -W Sidewalks on one side of Coleman 2018 from 4th to 2nd Ave. Transit Access to STA bus stops. Construct Shared Use Pathway along 2018 abandoned Railroad Right -of -Way Infill gaps in Sidewalks and add sidewalks to access completed portions of the Appleway Trail. 2018 Extend Shared Use pathway to 2018 Balfour Park Total: City Cost Total Cost $302 $1,853 $48 $414 $34 $229 $200 $102 $1,329 $240 $1,926 $170 $1,699 $1,000 $750 $7,638 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Wednesday, May 18, 2016 Page 2 of 4 City of Spokane Valley Department of Public Works Six Year Transportation Improvement Program Projects Listed by Category for the 2017-2022 Six -Year TIP Dollars in Thousands Safety Program Project Name Description Start Year Sullivan -Trent (SR -290) to Wellesley Street lighting, ROW 2018 Corridor Lighting Total: City Cost Total Cost $74 $740 $74 $740 Street Preservation Projects Project Name Appleway - Park to Dishman Mica Preservation 2017 Street Preservation Projects Argonne - Broadway to Indiana Sprague - Sullivan to Corbin Preservation 2018 Street Preservation Projects Evergreen Resurfacing - Mission Connector to Indiana 2019 Street Preservation Projects 2020 Street Preservation Projects 2021 Street Preservation Projects 2022 Street Preservation Projects Description Start Year Grind and Overlay, ADA Upgrades 2017 Pavement Preservation Projects: 2017 Fund 311 Pavement Preservation - Grind and 2017 Overlay Pavement Preservation, ADA upgrade 2017 Pavement Preservation Projects: 2018 Fund 311 Grind and inlay HMA, Bike Lane 2018 Positive Guidance thru the 1-90 EXIT 291-A Pavement Preservation Projects: 2019 Fund 311 Pavement Preservation Projects: 2020 Fund 311 Pavement Preservation Projects: 2021 Fund 311 Pavement Preservation Projects: 2022 Fund 311 Total: City Cost Total Cost $144 $2,200 $86 $239 $2,200 $88 $2,200 $2,200 $2,200 $2,200 $13,757 $1,071 $2,200 $635 $1,767 $2,200 $656 $2,200 $2,200 $2,200 $2,200 $17,329 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Wednesday, May 18, 2016 Page 3 of 4 City of Spokane Valley Department of Public Works Six Year Transportation Improvement Program Projects Listed by Category for the 2017-2022 Six -Year TIP Dollars in Thousands Street Reconstruction Projects Project Name Description Start Year City Cost Total Cost Sullivan / Euclid Concrete Reconstruct intersection in concrete 2017 $323 $2,082 Intersection (RW/CN) pavement Argonne Road Concrete Pavement - Reconstruct pavement in concrete; 2018 $744 $3,723 1-90 to Montgomery OCI MuIlan to Knox 24, OCI Knox to Montgomery 35 (2014 Rpt) Broadway @ Argonne/Mullan Reconstruct intersections in concrete 2019 $230 $1,703 Concrete Intersections (CN Only) pavement Total: $1,297 $7,508 Traffic Operations and Maintenance Project Name North Sullivan ITS Project Evergreen & Broadway ITS Description Start Year City Cost Total Cost Extend ITS conduit and controls 2017 $124 $914 along Sullivan Corridor ITS along Broadway from Pines Rd 2019 $253 $1,870 (SR -27) to Evergreen, along Evergreen from Sprague to 16th Ave. Total: $377 $2,784 Overall Total: $24,589 $128,993 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Wednesday, May 18, 2016 Page 4 of 4 City of Spokane Valley Department of Public Works Six Year Transportation Improvement Program 2017 - 2020 Dollars in Thousands 2017 Item # Project Name 1 Appleway - Park to Dishman Mica Preservation 2 2017 Street Preservation Projects 3 Sullivan / Euclid Concrete Intersection (RW/CN) 4 Appleway Trail - Sullivan to Corbin 5 North Sullivan ITS Project 6 Argonne - Broadway to Indiana 7 9th Ave Sidewalk, Raymond to University 8 Sullivan -Wellesley Intersection Imp Project 9 Sprague - Sullivan to Corbin Preservation 10 Barker Road / BNSF Grade Separation 11 Park Road #2 - Broadway to Indiana (RW & CN) 12 Pines (SR27)/ BNSF Grade Seperator - (PE only) Primary Source City Amount Total Amount STP(U) City STP(U) COM CMAQ STP(U) Other - FTA CMAQ STP(U) Other Fed STP(U) Other Fed 144 1,071 2,200 2,200 323 2,082 302 1,853 15 110 9 65 8 40 34 252 36 265 62 1,600 20 150 68 1,351 2017 Totals: $3,221 $11,039 2018 Item # Project Name 5 North Sullivan ITS Project 6 Argonne - Broadway to Indiana 7 9th Ave Sidewalk, Raymond to University 8 Sullivan -Wellesley Intersection Imp Project 9 Sprague - Sullivan to Corbin Preservation 10 Barker Road / BNSF Grade Separation 12 Pines (SR27)/ BNSF Grade Seperator - (PE only) 13 Sprague / Barker Intersection Improvements 14 Appleway Shared Use Path - Pines Rd to Evergreen Rd 15 2018 Street Preservation Projects 16 Coleman Road Sidewalk, 4th to 2nd Ave's 17 Argonne Road Concrete Pavement - 1-90 to Montgomery 18 Appleway Trail - Evergreen to Sullivan 19 Citywide Sidewalk Infill Project 20 Evergreen Resurfacing - Mission Connector to Indiana 21 Sullivan -Trent (SR -290) to Wellesley Corridor Lighting Primary Source CMAQ STP(U) Other - FTA CMAQ STP(U) Other Fed Other Fed DEV STP(U) City Other - FTA TIB CMAQ Other - FTA STP(U) HSIP City Amount 109 77 40 8 203 81 68 237 414 2,200 5 102 22 40 4 12 Total Amount 804 570 200 56 1,502 2,074 1,351 474 1,926 2,200 25 512 164 200 32 116 2018 Totals: $3,622 $12,206 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Added Projects are shown in Green Funded Projects are shown in Blue Wednesday, May 18, 2016 Page 1 of 2 2010 Item # Project Name 8 Sullivan -Wellesley Intersection Imp Project 10 Barker Road / BNSF Grade Separation 12 Pines (SR27)/ BNSF Grade Seperator - (PE only) 16 Coleman Road Sidewalk, 4th to 2nd Ave's 17 Argonne Road Concrete Pavement -1-90 to Montgomery 19 Citywide Sidewalk Infill Project 20 Evergreen Resurfacing - Mission Connector to Indiana 21 Sullivan -Trent (SR -290) to Wellesley Corridor Lighting 22 Appleway Trail - University Rd. to Balfour Park 23 2019 Street Preservation Projects 24 Broadway @ Argonne/Mullan Concrete Intersections (CN Only) 25 Mission Ave. - Flora Rd. to Barker Rd. (CN) 26 Broadway Improvement Project - Flora to Barker 27 Evergreen & Broadway ITS Primary Source CMAQ Other Fed Other Fed Other - FTA TIB Other - FTA STP(U) HSIP CMAQ City STP(U) STP(U) TIB CMAQ City Amount 142 290 270 29 642 40 84 62 102 2,200 230 536 159 36 Total Amount 1,052 7,445 5,393 145 3,211 200 624 624 750 2,200 1,703 3,974 793 266 2019 Totals: $4,822 $28,380 2020 Item # Project Name 10 Barker Road / BNSF Grade Separation 11 Park Road #2 - Broadway to Indiana (RW & CN) 12 Pines (SR27)/ BNSF Grade Seperator - (PE only) 18 Appleway Trail - Evergreen to Sullivan 19 Citywide Sidewalk Infill Project 26 Broadway Improvement Project - Flora to Barker 27 Evergreen & Broadway ITS 28 2020 Street Preservation Projects 29 Barker Rd - Euclid to Trent Road 30 Barker Rd Improvement Project - Appleway to I- 90 31 Barker Rd Improvements - South City Limits to Appleway Primary Source Other Fed STP(U) Other Fed CMAQ Other - FTA TIB CMAQ City TIB STP(U) TIB City Amount 729 388 584 207 40 883 217 2,200 114 167 46 Total Amount 18,686 2,877 11,674 1,535 200 4,413 1,604 2,200 571 1,232 339 2020 Totals: $5,575 $45,331 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Added Projects are shown in Green Funded Projects are shown in Blue Wednesday, May 18, 2016 Page 2 of 2 1. Appleway-Park to Dishman Mica Preservation pvkan' e�`' Valley Appleway - Park to i034 Dishman Mica Preservation 2017 2018 2019 2020 2021 2022 Project Description: This pavement preservation project along Appleway from Park to Dishman Mica is a 4 -lane principal arterial and is a part of the 1-90 Business Route through Spokane Valley. Appleway is an eastbound one-way road section making up one half of the Sprague/ Appleway Couplet. This project will resurface and strengthen 1 mile of the existing pavement with a new thick asphalt overlay (2.5-3.5 inches). It will remove existing ruts and provide a sealed road surface to re-establish positive drainage. In addition to the road surface, all sidewalks will be field reviewed to verify that they meet current ADA requirements. Sidewalk and sidewalk ramps not meeting these requirements will be upgraded to meet the current standards. The project will also in- clude some stormwater treatment upgrades. Benefits of Project: This project was identified in the City's 2014 Pavement Management Analysis Report as Marginal. Marginal streets that display high amounts of load associated distresses are selected as a priority for rehabilitation as they provide the greatest cost benefit to the City—that is the greatest increase in life per rehabilitation dollar spent. This project extends the life of this street by replacing the surface pavement and strengthening the road, improving the ride, and upgrading the stormwater drainage for many years of service. Estimated Project Cost Right Of Way (RW) = $3,000 Construction (CN) = $1,068,000 Total Project Cost—$1,071,000 This project is fully funded using City and Federal STP Urban funds. 2021 2022 2, 15, 23, 28, 32, & 37. 2017-2022 Pavement Preservation Projects City of Spokane Valley 2017- 2022 Pavement Preservation Projects �L Sullivan -Trent (SR -290) to Wellesley . I I E,JOPrr® �-: a_ Jn ders;y-'da n - to Broadway Barke .Appleway to Broad.. drh - nahan��rar - * 1F-4 q ��• Wyanne-31rk7ue 1�a mRppleway Bishrnan- iica- 8th to 19th :;;;11.11&lky' 16th-14erald to university 32d -D shman#ira to Boudesh [PC Ir. ."-h 32nd -Pines to SR -27 reenacres-Sih to 9T- Bege-8th 1L • Cth 101S,all to Turtle Creek tri -Encs. GreenacresBeige,. Erc. 1ah-McDonald to Evergreens Dishnun Mica -Thorpe to Bowiish 9th -Barker to Homes 2017-2022 Preservation Projects Dveday Proleals.Artenats and Cdkrors Surface Treat rre•d Projects ' Dashed Lines are C'ondrgency Proteds 2017 2018 2019 2020 Project Description: Beginning with the 2011 budget, the City established Fund 311 — the "Pavement Preservation Fund". This fund sets aside funds each year to build pavement preservation projects. The fund is broken into these categories: Arterial and Collector Street Overlay Projects — 80% of the Pavement Preservation Fund, and Residential/Local Road Overlay and Reconstruction Projects — 20% of the Pavement Preservation Fund. Pavement Preservation Projects will be determined for each of the program years using the results of the Pavement Management Analysis Report, site visits, further geotechnical engineering and pavement studies, and citizen complaints. A project list will be developed each year and included in the City's yearly budget. Benefits of Project: Pavement preservation projects when constructed at the right time is one of the most cost effective uses of City transportation funds. Monitoring and strategically spending the City's resources on its streets using a pavement management program, field sur- veys, additional geotechnical testing—coupled with experience, achieves perpetual pavements that have been shown the most cost effective method to manage an agency's transportation system. Project Cost Estimate: These projects are paid for using City Funds established in Fund 311. In the 2017-2022 TIP the Pavement Preservation funds avail- able have been estimated to be $2.2 M per year. S iokan ley 3. Sullivan/Euclid Concrete Intersection Sullivan/Euclid Concrete intersection (RWICN) Project 3017 2018 2019 2020 2021 2022 Project Description: The existing intersection is experiencing severe rutting, pavement raveling, and longitudinal cracking. Heavy truck traffic contin- ues to destroy the pavement. Preservation of the existing pavement is not an option in that the existing pavement section does not have the structural integrity to support the heavy turning trucks. This project will reconstruct the intersection of Sullivan Rd and Euclid Ave by removing the existing asphalt pavement and replac- ing the roadbed with new base, steel reinforcement, and Portland cement concrete. Benefits of Project: To reconstruct this intersection using PCC Pavement at a designed depth to support the type of traffic using it will provide a long lasting intersection. This is the most cost effective solution and the least expensive over the long run for the taxpayer. The project also updates American's with Disabilities Act (ADA) upgrades at the intersection corners to comply with the requirements out- lined in Section 508 of the Rehabilitation Act. Project Cost Estimate: Construction (CN) = $2,082,000 Total Project Cost—$2,082,000 IThis project is fully funded using City and Federal STP Urban funds. 4. Appleway Trail -Sullivan to Corbin Spokane''' Valley . Eri-o Qvief P:we w jlf ■ . . ppleway Trail - Sullivan to Corbin 410.1111 A$11 A 14: 510 Av �7C1 11 ` 2017 2018 2019 2020 2021 2022 Project Description: This project will build 1.3 miles of the City's Appleway Trail beginning at Sullivan Road and extending to Corbin Road. The Trail will be a 12' hot mix asphalt shared -use path. The Appleway Trail project will be landscaped and include trees and an irrigation system. The trail will include lighting, benches, architectural features and stormwater facilities. Where the trail crosses Sullivan, a High intensity Activated crossWalK (HAWK) traffic signal is proposed. The HAWK signal is a safe- ty device that signals vehicles to stop allowing pedestrians to cross the roadway and then permit drivers to proceed as soon as the pedestrians have cleared the intersection. Benefits of Project: The Appleway Trail provides transportation choices that allow bikers and walkers to access services such as banking, postal and government services, retail services such as drug stores, supermarkets, office supply stores, and restaurants. In addition, the trail provides access to multi and family housing and schools along the corridor. Employees now have a safe choice to walk and bike to access jobs. The Appleway Trail provides facilities for healthy lifestyles giving people the opportunity to walk and ride bikes in a safe urban environment. Trail projects saves valuable fuel and eliminates green house gasses. Project Cost Estimate: Construction (CN) = $1,853,000 Total Project Cost—$1,853,000 5. North Sullivan ITS (Intelligent Transportation System) 2017 Project Description: 2018 2019 2020 2021 2022 North Sullivan is a principal arterial serving one of the City's major industrial areas. North Sullivan Road connects a State Highway on the North (SR -290) and 1-90 to the South. North Sullivan Road directly accesses the Spokane Valley Industrial Park which ac- cesses the BNSF and UP mainline tracks. This street carries a high volume of freight. The project installs the necessary infrastructure to establish a real time communications and control system to efficiently move traffic through the North Sullivan Corridor. The project includes new conduit , junction boxes, fiber optic cable, and communica- tion hardware. This system will tie directly into the traffic signals at the intersections at Central Pre -Mix, Marietta, Euclid, Kiernan and Trent Ave(SR-290). The project also installs cameras along the corridor for real time traffic observation. Benefits of Project: This project benefits the City by giving the City a powerful tool to monitor and implement traffic control to efficiently move traffic. Efficient traffic movement through a corridor results in lower dust levels (PM -10), reduced travel time, and less green house gas emissions. Project Cost Estimate: Preliminary Engineering (PE) Right of Way (RW) Construction (CN) Total Estimated Project Cost = $105,000 = $5,000 = $804,000 = $914,000 This project is fully funded using City and Federal STP Urban funds. 6. Argonne -Broadway to Indiana t I Indiana Ave. SO'can e�°'� Valley Argonne - Broadway to Indiana Broadwa Ave. 2017 2018 2019 2020 2021 2022 Project Description: Argonne Road from Broadway to Indiana Avenue is a 3 -lane principal arterial. As identified in the City's Pavement Management Analysis Report, the pavement through this section is ready to receive a moderate depth hot mix asphalt overlay (1.5 to 2.5 inch- es). This project will review all existing pedestrian facilities and where deficient in terms of ADA will be updated. All broken side- walks will be replaced or restored. Benefits of Project: This project will apply a new pavement surface extending the life of the road. In addition to the road surface, all sidewalks will be field reviewed to verify that they meet current ADA requirements. Sidewalk and sidewalk ramps not meeting these requirements will be upgraded to meet the current standards. Project Cost Estimate: Preliminary Engineering (PE) Construction (CN) Total Estimated Project Cost = $65,000 = $570,000 = $635,000 'alley 7. 9th Ave Sidewalk, Raymond to University 9th Ave .S dewalk Prole.ct Raymond to University 2017 2018 2019 2020 2021 2022 Project Description: The 9th Ave Sidewalk, Raymond to University Project will place 2 blocks of new sidewalk from the Sunshine Gardens residential care facility to University Road where transit access is available. Existing stormwater facilities will be upgraded to account for the installation of new curb. New ADA ramps will be added at the corners at the intersecting streets of Raymond, Oberlin, and Uni- versity roads. Benefits of the Project: This project will extend sidewalks from the Sunshine Gardens residential care facility where many long term patients live. Several patients are restricted to wheelchairs. Walking and transit are the only form of transportation these people have. Providing a continuous sidewalk to transit stops at University Road gives people the facilities to safely walk in the neighborhood. Project Cost Estimate: Preliminary Engineering (PE) = $40,000 Construction (CN) = $200,000 Total Estimated Project Cost = $240,000 8. Sullivan -Wellesley Intersection Improvement Project NEW BIGELOW GULCH ROM EXTENSION SULLLVAN WELLESLEY [NTERSECTLON IMPROVEMENT pROJEC"d�:�� 2017 2018 2019 2020 2021 2022 Project Description: A traffic signal or a multilane roundabout is needed at the intersection in order to provide safe and efficient traffic movement. Currently, during certain times of the day, traffic volumes at the Sullivan -Wellesley intersection exceed the capacity of the all -way stop -controlled intersection. Spokane County is moving forward with its Bigelow Gulch Road project which is scheduled to con- nect to Wellesley at Sullivan in 2019. When that occurs, the Sullivan Road intersection will not be able to accommodate the add- ed traffic and motorists will experience excessive delay and congestion. Benefits of the Project: 1) Reduces delay and efficiently moves traffic along the Sullivan & Wellesley corridors 2) Reduces serious, high speed crashes 3) Allows for the added traffic volumes expected with the future connection of Bigelow Gulch Road Project Cost Estimate: Preliminary Engineering (PE) = $198,000 Right of Way (RW) = $120,000 Construction (CN) = $1,052,000 Total Estimated Project Cost = $1,360,000 9. Sprague -Sullivan to Corbin Preservation Spiokane Valley Sprague Sprague - Sullivan to Corbin reservation Project 2017 2018 2019 2020 2021 2022 Project Description: Sprague Road between Sullivan and Corbin was identified in the City's Pavement Preservation Analysis Report indicates that this section of Sprague needs a 3 inch hot mix asphalt overlay. Building this project in 2018 will extend the life and serviceability of Sprague Road. This project will also evaluate sidewalk, sidewalk corner ramps, and stormwater facilities and make upgrades and replacements as required. Benefits of Project: Sprague Road is the 1-90 Business Route through the City and provides access to services, commercial retail and office space, and access to high, medium, and low density residential development. Sprague allows good east and west movement of people and goods and is a vital link in providing economic vitality along one of the City's major arterials. Bus Service runs in both directions at a frequency of 15 minutes during most of the day and evening. This project is a good use of the City's money in that it provides an extended service life to a very important piece of the City's transportation infrastructure. Project Cost Estimate: Preliminary Engineering (PE) = $265,000 Construction (CN) = $1,502,000 Total Estimated Project Cost = $1,767,000 10. Barker Rd/BNSF Grade Separator KEY DESIGN FEATURES: - Barker Rd overpass of BNSF end Trent Ave - Sidewalks and bicycle lanes on Barker Rd - Interchange ramps between Barker Rd and Trent Ave • Closure of Wellesley Are bridge MC( Trent Ave and BNS# • Closure of Flora RdFBNSF at -grade crossing to the west qt, Spokane , 00Valley 2017 Project Description: 2018 2019 2020 2021 RAIL LINE LEGEND . .. Using mainline Future mainline Future siding GENERAL LEGEND 2022 Future bridge Future roadway Future retaining wa The Project builds an interchange for Barker Road over the BNSF tracks, adds on- and off -ramps from Barker Road to Trent Avenue (SR -290), incorporates a realignment of Wellesley Ave, and provides safe passage for bikes and pedestrians across both the BNSF rail line and SR -290. Benefits of Project: Benefits of the Barker Road/BNSF Grade Separation Project : • Overall project benefit -cost ratio is 5.1 using a 3% discount rate, • Decrease transportation costs and improve long-term efficiency, reliability, and costs in the movement of workers and goods, • Enhance the access and reliability to close to 600 acres of prime, buildable industrial -zoned , • Generates approximately $2 billion in state economic output, including 9,800 new jobs (3,300 of those in Spokane Valley) and new general fund taxes ($12.3 million for City and $50.8 million for State), • Eliminates the growing risk of conflict between roadway users and trains by separating uses, would eliminates train -vehicle con- flicts, removes automobile delays, and improve the LOS for the intersection from "F" to "A", and • The addition of bike and ADA compliant pedestrian access on the overpass encourages alternative modes of transportation to nearby businesses, residences and schools. Project Cost Estimate: Preliminary Engineering (PE) = $2,473,000 Right of Way (RW) = $2,418,000 Construction (CN) = $31,144,000 Total Cost =$36,035,000 11. Park Rd #2—Broadway to Indiana (RW/CN) Spokane ��Valley Park Rd #2 -Broadway to Indiana (RWICN) Project Description: This project will reconstruct the existing minor arterial to a three lane urban section. This project will also include curb, gutter, sidewalks and bike lanes. New stormwater facilities will be included in the project to capture and treat stormwater. The project also includes American's with Disabilities Act (ADA) ramps at the intersection corners to comply with the requirements outlined in Section 508 of the Rehabilitation Act. A right-of-way phase is planned for in 2017 in order to show the funding agencies that the City fully intends to pursue completing this project. The initial funding for this project for Preliminary Engineering was begun in June, 2009. Benefits of Project: The project will provide needed safety and capacity improvements to accommodate the anticipated increase in traffic between Trent (SR -290) and Broadway Ave. The traffic volume on this section of Park Road is anticipated to increase from the existing 7,200 vehicles per day to approximately 21,000 vehicles per day in 2040 according to the most recent SRTC regional traffic model. Also, Park Road is an 1-90 crossing that has adequate width to meet bike and pedestrian standards. As the bike system develops in the City, the Park Road interstate crossing and eventual Bridging the Valley BNSF Railroad and Trent Ave (SR -290) crossing, will make Park Road a more attractive bike way. Park Road bike lanes will access the Millwood Trail to the north and Sprague and Appleway Trail on the south. Project Cost Estimate: Right of Way (RW) = $150,000 Construction (CN) = $2,877,000 Total Estimated Project Cost = $3,027,000 SjOkane Valley 12. Pines Rd Underpass - BNSF & Trent KEY DESIGN FEATURES: - Pines Rd underpass of BNSF - Lowering of Trent Ave/Pines Rd intersection and lane capacity addition - Sidewalks and bicycle lanes on Pines Rd - Closure of University Rd!BNSF at -grade crossing to the west f GENERAL LEGEND Future bridge Future roadway Future retaining wall RAIL LINE LEGEND Existing mainline Existing siding Future mainline Future siding 2017 2018 2019 2020 2021 2022 Project Description: Proposed solutions for the Pines Road/BNSF Railway part of the project include: • Grade -separation so that Pines Road passes under the BNSF railway • Add sidewalks and bicycle lanes to the Pines Road underpass • Lower the Pines Road/Trent Avenue (SR 290) intersection and add lane capacity • Close the University Road/BNSF at -grade crossing Benefits of the Project: • Overall project benefit -cost ratio is 5.1 using a 3% discount rate, • Decrease transportation costs and improve long-term efficiency, reliability, and costs in the movement of workers and goods, • Enhance the access and reliability to close to 600 acres of prime, buildable industrial -zoned and 170 acres of mixed-use and commercially -zoned land, • Generate approximately $1.2 billion in state economic output, including 8,700 new jobs (4,300 of those in Spokane Val- ley) and new general fund taxes ($8.2 million for City and $101.9 million for State), • Eliminates the growing risk of conflict between roadway users and trains by separating uses, would eliminate train -vehicle con- flicts, remove automobile delays, and improve the LOS for the intersection from "E" to "A", and • The addition of bike and ADA compliant pedestrian access on the overpass encourages alternative modes of transportation to nearby businesses, residences and schools. Project Cost Estimate: Preliminary Engineering Right of Way & Construction Construction (CN) Total Estimated Project Cost = $1,200,000 = $3,000,000 = $15,565,000 = $19,769,000 13. Sprague/Barker Intersection Improvements �S Val ley pplewayAve Sprague/Barker Intersection Improvements 2017 2018 2019 2020 2021 2022 Project Description: Barker/Sprague intersection is a unsignalized 4 -way stop controlled intersection. Barker Road accesses large tracts of undevel- oped residential land. Now, after several years of slow growth during the sluggish economy the area is beginning to see strong increases in building activity. As traffic volumes increase due to development, traffic analysis indicates that a roundabout or traffic signal will be needed at this intersection in the near future. In 2018, during the design phase and during a public process a preferred solution of either a roundabout or traffic signal will be built. Benefits of Project: The Barker/Sprague intersection improvements project will install a traffic control device that will accommodate future growth for many years to come. Project Cost Estimate: Preliminary Engineering (PE) Right of Way (RW) Construction (CN) Total Estimated Project Cost = $39,000 = $12,000 = $422,000 = $474,000 This cost for this project will be a combination of City and Developer funds. 14. Appleway Shared Use Path - Pines to Evergreen si kan-e �.►� Val ley ppieway Trail - Pines to Evergreen 2017 2018 2019 2020 2021 2022 Project Description: The City's goal is to complete the Appleway Trail across the City from Balfour Park east to Liberty Lake. The length of Trail, when complete will be about 6 miles. This project continues the Trail another mile to the East from Pines to Evergreen. The Trail will be a 12' hot mix asphalt path. The Appleway Trail project will be landscaped including trees and an irrigation system. The trail will include lighting, benches, architectural features and stormwater facilities. Where the trail crosses the highway at Pines, a High intensity Activated crossWalK (HAWK) traffic signal is proposed. The purpose of a HAWK is to stop vehicles to allow pedestrians to cross the roadway and then permit drivers to proceed as soon as the pedes- trians have passed. At Evergreen Road where the trail crosses, a Rectangular Rapid Flash Beacon (RRFB) is proposed. Including RRFBs traffic control devices increases driver alertness for pedestrians. Benefits of Project: The trail accesses services such as banking, postal and government services, the City police department, retail services such as drug stores, supermarkets, office supply stores, and restaurants. In addition, the trail provides access to multifamily housing and single family housing along the corridor. Employees now have a safe choice to walk and bike to access jobs. The Trail provides facilities for healthy lifestyles giving people the opportunity to walk and ride bikes in a safe urban environment. Project Cost Estimate: Only the construction phase for this project remains. The estimated construction cost is $1,926,000. 16 Coleman Road Sidewalk, 4th to 2nd Avenue S`i6kan e� .000f Valley Coleman Sidewalk Project 4tOM to 2nd Avenue --- Sprat Existing Transit Stops Eagle Peale School, GId Pratt Elementary 2017 2018 2019 2020 2021 2022 Project Description: The Coleman Sidewalk project will fill a gap in the sidewalk system from the Eagle Peak School to transit facilities on Appleway Boulevard and Sprague Avenue. Eagle Peak School is a special needs school staffed by over 30 professionals serving approximate- ly 100 students. This project will install about 430 lineal feet of sidewalk, curbing, and ADA compliant sidewalk ramps between 4th and 2nd Avenues along Coleman Road. Installing 430 lineal feet to fill this gap will provide more than 1,350 lineal feet of continuous sidewalk from the Eagle Peak School to permanent transit stops on Appleway Boulevard and Sprague Avenue. Benefits of Project: The absence of a safe accessible route discourages many students from non -vehicle transportation alternatives. Wheelchair bound residents in particular must travel along the edge of the roadway which increases potential vehicle -pedestrian conflicts. The transportation plan identifies sidewalk improvements for increased accessibility and installing sidewalks on streets that do not currently have any are goals of the plan. Eagle Peak School provides services to high-risk children with autism, behavior disorders, learning disabilities, and developmental delays. The staff has four mental health therapists and is a licensed mental health facility. Many of students attending Eagle Peak School use transit at Appleway and Sprague Avenue to get back and forth to school. Providing continuous sidewalks to perma- nent stops allows safe access to transit services. Project Cost Estimate: Preliminary Engineering (PE) Construction (CN) Total Estimated Project Cost = $25,000 =$145,000 =$170,000 17. Argonne Rd Concrete Pavement: I-90 to Montgomery rgonne Rd Concrete Pavement, -90 to Mont• ome 2017 2018 2019 2020 2021 2022 Project Description: Argonne Road from Indiana to Montgomery Avenues is about a 1/4 mile (1400'), 7 -lane asphalt concrete pavement that has ade- quate capacity for the traffic that is there today and expected traffic that will use the facility over the next 20 years. But the road is quickly failing and has gone past the point where pavement preservation is an option. A full reconstruction is required. The solution is to fully reconstruct this roadway by rebuilding the base and constructing a thick structural reinforced Portland ce- ment concrete pavement surface. In addition, all pedestrian sidewalks and wheelchair ramps will be upgraded to meet ADA re- quirements. Benefits of Project: The City of Spokane Valley's Pavement Management Analysis Report (PMAR) allows staff to be good stewards by providing up-to- date roadway condition information when selecting projects. The PMAR has identified Argonne Road as a reconstruct. With the high amount of traffic on this street and the high maintenance dollars being spent to maintain this roadway it makes sense to invest in reconstructing this roadway using concrete rather than continuing to spend scarce resources trying to preserve it. Pav- ing this street with concrete will provide a long design life. Project Cost Estimate: Preliminary Engineering (PE) = $512,000 Construction (CN) = $3,211,000 Total Estimated Project Cost = $3,723,000 18 Appleway Trail - Evergreen to Sullivan Sinioliane Valley Appleway Trail - Evergreen to Sullivan a; R 1.419 Central Valle HS % 2017 2018 2019 2020 2021 2022 Project Description: The City's goal is to complete the Appleway Trail across the City from Balfour Park east to Liberty Lake. The length of Trail, when complete will be about 6 miles. This project continues the Trail another mile to the East from Evergreen to Sullivan Road. The Trail will be a 12' hot mix asphalt path. The Appleway Trail project will be landscaped that will include trees and an irrigation sys- tem. The trail will include lighting, benches, architectural features and stormwater facilities. Benefits of Project: The trail accesses services such as health care, banking, postal and government services, retail services such as drug stores, super- markets, office supply stores, and restaurants. In addition, the trail provides access to multifamily housing and single family hous- ing along the corridor. Employers such as the Numerica Corporate Offices, Monaco Enterprises, H & H Molds, and various retail services will allow walkers and bikers to access jobs. Project Cost Estimate: Preliminary Engineering (PE) Construction (CN) Total Estimated Project Cost 1 = $164,000 =$1,535,000 =$1,699,000 19. Citywide Sidewalk Infill Project SOokan' e�``" Valley of $ ±-1 s, • ^ .�- Railroad • • • • Centennial Trail School © Library Ea Transit Location ® Trail head Legend Pedestrian Network - Proposed Sidewalks - Sidewalks - Driveway Crossing - Existing Shared Use Path Proposed Shared Use Patt- - PedBike Bridge Proposed PedfBike Bridge- 2017 ridge 2017 2018 2019 2020 2021 2022 Project Description: This project will continue the City's effort to fill in sidewalk gaps and improve transit access at selected locations throughout the City. The project segments will focus on improvements within the walking radius of schools, high density housing, commercial districts and transit facilities. Benefits of Project: The project would enhance non -motorized transportation with the goal of increasing transit ridership, walking and biking trips, while reducing the need to drive. Sidewalks improve the accessibility of services, public facilities, and jobs. The project expands the choices for non -motorized travel between schools, recreation, commercial districts and residential areas. This is consistent with the City's Comprehensive Plan to develop a balanced, integrated, multi -modal transportation system, which serves the existing and future needs of the area and provides convenient choice among modes for trips into and out of Spokane Valley: for work, school, shopping, personal business, and recreational purposes. Project Cost Estimate: Several funding sources are available for sidewalk projects. The City will pursue grants as they become available. The City match for these type of projects are from 0-20%. 20. Evergreen Resurfacing- Mission Connector to Indiana ndiana Evergreen Resurfacing - Mission Connector to (ndiana, Mission Ave 2017 2018 2019 2020 2021 2022 Project Description: This preservation project will resurface and strengthen the existing pavement by grinding the existing surface down below the existing ruts and cracks and apply new asphalt overlay to the surface. This project provides a sealed road surface and reestablish- es roadway slopes for good drainage. This project will improve bicycle facilities on Evergreen Road over 1-90. There are bike lanes through this section of Evergreen Road but the bike lanes start and stop at the various ramp terminals and turning pockets. One of the desires for this project is to provide positive guidance for bicyclists both from the standpoint of the bike user for better wayfaring and to make it clear to the motorists to expect bicyclists and to give them the right-of-way required to negotiate such a high-speed, large roadway. Benefits of Project: This project was identified in the City's 2014 Pavement Management Analysis Report as needing a thin to moderate overlay. Streets requiring minimal treatment at the right time are selected as a priority for preservation for they provide the greatest cost benefit to the City—that is the greatest increase in life per rehabilitation dollar spent. This project benefits the City by using our limited dollars to preserve a key roadway that provides the greatest benefit for the least cost. Updating Bike Facilities over the Evergreen IC will provide positive guidance for motorists and bicyclists over 1-90. Project Cost Estimate: Preliminary Engineering (PE) = $66,000 Construction (CN) = $591,000 Total Project Cost =$656,000 Trent (SR -290) to Wellesley Corridor Lighting Trent (SR -290) Spokane �. Val le 21. Sullivan Rd - Trent (SR -290) to Wellesley Corridor Lighting 2017 Project Description: 2018 2019 2020 2021 2022 This project installs street lights along Sullivan Road beginning at Trent (SR -290) north to Wellesley Avenue. This project was iden- tified in the recently completed North Sullivan Corridor Study that saw increased night time crashes through this section of Sulli- van Road. Street lights have been shown to reduce nighttime crashes anywhere from 12-30%. Benefits of Project: By adding streetlights, this project will reduce the number of nighttime crashes along Sullivan Road between Trent and Wellesley Avenue. Project Cost Estimate: Preliminary Engineering (PE) = $90,000 Right of Way (RW = $50,000 Construction (CN) = $600,000 Total Estimated Project Cost = $740,000 22. Appleway Trail - University to Balfour Park Sgakan''nee .000Valley Possible site for Spokane Valley anch Library 2017 1 2018 r2019 2020 2021 2022 Project Description: The City's goal is to complete the Appleway Trail across the City from Balfour Park east to Liberty Lake. The length of Trail, when complete will be about 6 miles. This project continues the Trail another 1/2 mile from Balfour Park to University Road. The Trail will be a 12' hot mix asphalt path. The Appleway Trail project will be landscaped that and include trees and an irrigation system. The trail will include lighting, benches, architectural features and stormwater facilities. The Appleway Trail from University to Balfour Park connects the University City Mall, Balfour Park, and the City's future City Hall to the Appleway Trailhead at University. Benefits of the Project: This project is probably one of the most important components of the entire Appleway Trail project in that it connects walkers and bikers to shopping, a park, municipal government, and possibly a County/City library. Also, this portion of the trail would con- nect people to the Spokane Transit Authority's Transit Center, giving people the option to use the bus to work, shop, play, and conduct their business here in Spokane Valley. The Trail provides facilities for healthy lifestyles giving people the opportunity to walk and ride bikes in a safe urban environment. Project Cost Estimate: Preliminary Engineering (PE) =$110,000 Right of Way (RW) =$120,000 Construction (CN) =$520,000 Total Estimated Project Cost =$750,000 24. Broadway @ Argonne/Mullan Concrete Intersection (CN only) 2017 2018 2019 2020 2021 2022 Project Description: This project will reconstruct the intersections of Broadway Avenue at Argonne and Mullan Roads with a reinforced Portland ce- ment concrete pavement and provide ADA upgrades as necessary. Benefits of Project: The existing intersection is experiencing severe rutting, raveling and longitudinal cracking. Significant truck traffic continues to destroy the pavement. Preservation of the existing pavement is not an option in that the existing pavement section does not have the structural integrity to support the heavy turning trucks. To reconstruct this intersection using PCC Pavement at a de- signed depth with adequate base to support the type of traffic using it will many years of service This is the most cost effective solution and the least expensive for the taxpayer. Project Cost Estimate: This project has been designed and right-of-way is being purchased in 2016. The construction cost for this project is estimated to be $1,703,000. 25. Mission Ave -Flora Rd to Barker Rd rm pvl<rane Val ley Mission Ave- Flora to Barker Road Flora F Ave r b Greenac•res-._, 2017 2018 2019 2020 2021 2022 Project Description: Mission Ave from Flora Road to Barker Road will be constructed to a 3 -lane urban section with bike lanes in each direction. Mission is a minor arterial that connects the major commercial districts along Sullivan and Indiana to the North Greenacres Neighborhood and Liberty Lake. The route currently carries approximately 2,700 vehicles per day, but this is expected to significantly increase to a 20 -year projected ADT of 11,400. Benefits of Project: The project will accommodate the rapidly growing neighborhoods surrounding the project. Greenacres Park has recently been built on the south end of Long Road and a new elementary school is proposed for the SW corner of the intersection of Mission and Long. The school and the park will generate significant pedestrian traffic from the surrounding neighborhood along Mission Ave. The pro- ject also improves access to two trailheads for the Centennial Trail along the Spokane River at the north end of Flora Road and the west end of Old Mission Ave. Project Cost Estimate: The design and right-of-way is being completed for this project in 2016. The estimated construction cost for this project is $3,969,000. 26. Broadway Improvement Project -Flora to Barker Flora Rd Broadway Improvement •a Project - Flora to Barker Barker Rd 2017 2018 2019 2020 2021 2022 Project Description: The Broadway Improvement Project between Flora and Barker Road will connect Broadway between Flora and Barker Roads and improves Broadway Avenue to a 3 -lane urban section with bike lanes, curb, gutter, sidewalks and swales. Benefits of Project: The project will provide access to large vacant parcels that have limited access because the current Broadway Avenue does not go through from Flora to Barker. Also, this project will allow those traveling east on Broadway to Barker and the interstate unre- stricted travel east of the Flora and Broadway roundabout. This project will give drivers, bikers and walkers direct access to Bark- er Road. Project Cost Estimate: Preliminary Engineering (PE) = $543,000 Right of Way (RW) = $500,000 Construction (CN) = $4,163,000 Total Estimate Project Cost = $5,206,000 27. Evergreen & Broadway ITS ..rue ,e;;r ,ter Broadway Ines (SR -27) vergreen & Broadway ITS vergreen Note_. Blue Line indicates the extent of Communication and Traffic Signal Corridor that will be completed with this project. ask r;s'ra-ave co1® w'l6th Ave 2017 2018 2019 2020 2021 2022 1 Project Description: This project installs an ITS (Intelligent Transportation System) communication system to improve traffic flow, reduce congestion, and reduce emissions on Evergreen from Sprague to 16th Avenue and along Broadway from Pines Road (SR -27) to Evergreen Road. Benefits of the Project: The Project will reduce travel time and stops along Evergreen and Broadway. In addition, the project reduces emissions along corridors keeping the air clean in Spokane Valley. The project increases economic development by reducing delays to freight trav- el, reduces fuel and maintenance costs for freight carriers and the public, reduces the operational cost for traffic signal manage- ment, and improves the monitoring of the traffic signal system to enhance efficiency (emergency situations and operations). Project Cost Estimate Preliminary Engineering = $206,000 Right of Way & Construction = $80,000 Construction (CN) = $1,584,000 Total Estimated Project Cost = $1,870,000 29. Barker Road- Euclid to Trent Spokan' ems'' Valley Barker Rd - Euclid to 0.1 mi S of Trent Ave (SR -290) 2017 2018 2019 2020 2021 2022 Project Description: Barker Road from the Spokane River to Euclid intersection will be widened to a 5 -lane roadway with 2 lanes in each direction and a middle turn lane, and will include bike lanes, sidewalks and swales. Benefits of Project: Barker Road accesses the heart of the city's industrial area and traffic is expected to grow by 38% by year 2040. Widening the road anticipates future growth and will be in place as the industrial land is developed. New bike lanes and sidewalks will extend access to Trent Ave (SR -290) and neighborhoods on the north side of the highway and east to Otis Orchards along Wellesley Avenue. Project Cost Estimate: Preliminary Engineering (PE) = $471,000 Right of Way (RW) = $100,000 Construction (CN) = $3,613,000 Total Estimated Project Cost = $4,184,000 30. Barker Rd Improvement Project-Appleway to I-90 Barker Rd Imp Project - Appleway to 1-90 2017 2018 2019 2020 2021 2022 Project Description: Barker Road will be widened to a 5 -lane urban arterial section from Appleway to the Barker Road 1-90 interchange (IC). The east leg of Broadway Avenue will be realigned to match Broadway on the west side of Barker Road. The new intersection will either be a 2 -lane roundabout or traffic signal. Barker Road will include new bike lanes, sidewalks, and swales. Benefits of the Project: Barker Road between Appleway and the Barker Road 1-90 IC is an important arterial link. Appleway is the east end of the 1-90 Business Loop and accesses the heart of the commercial district in the City of Spokane Valley. New sidewalks and bike lanes will connect to the Appleway Trail on the south and provide a link over 1-90 to the Centennial Trail along the Spokane River. This area is ripe for development and redevelopment and this upgrade will provide good transportation facilities to facilitate that growth. Project Cost Estimate: Preliminary Engineering (PE) = $382,000 Right of Way (RW) = $1,146,000 Construction (CN) = $2,397,000 Total Estimated Project Cost = $3,629,000 31. Barker Rd Improvements -South City Limits to Appleway Barker Rd Imp, S City Limits to Appleway 2017 2018 2019 2020 2021 2022 Project Description: The Barker Road Improvement project from the South City Limit to Appleway is about 0.80 miles long and will be widened to a 3 - lane urban section that will include bike lanes, curbs, sidewalks, and swales. Barker Road traffic is steadily increasing due to significant housing development in both the City and the County. The existing road was constructed when this section of the City was primarily rural and Barker Road was a farm to market road. In most places the road is one lane in each direction, narrow, with gravel shoulders. The drainage facilities are at a minimum with few swales. Crash rates are slowly increasing and as the area becomes more developed, crashes are expected to increase. Benefits of Project: This project will upgrade the existing road to urban standards. A new center turn lane will provide left turn refuge out of the mainline traffic. New bike and pedestrian facilities will be installed to give residences more options in transportation. Rebuilding and widening the road is expected to reduce crash rates. Project Cost Estimate: Preliminary Engineering (PE) = $326,000 Right of Way (RW) = $25,000 Construction (CN) =$2,502,000 Total Estimated Project Cost =$2,854,000 33. Pines I-90 IC, City Intersection Improvement Spvlane Walley 2017 2018 2019 2020 2021 2022 Project Description: The Indiana & Pines (SR -27) Traffic Signal project installs a new double left turn lane for eastbound left turning traffic. The left turn bays will extend east beyond the 1-90 eastbound offramp. Two traffic signals will be updated to include the added lane. In addition, new lanes will be added to the Mission and Pines intersection for east and westbound traffic. Benefits of Project: Adding new lanes and upgrading the traffic signals along Pines near the 1-90 Pines Road interchange will reduce delay and provide added capacity will reduce the bottleneck that is beginning to develop at this key interchange in the City. Project Cost Estimate: Preliminary Engineering (PE) = $250,000 Right-of-way (RW) = $300,000 Construction (CN) =$1,300,000 Total Project Cost =$1,850,000 34. Mirabeau/Mansfield Intersection Improvements Mirabeau Parkway MirabeaulMansfreld Intersection Improvements Project Project Description: The Mirabeau Pkwy & Mansfield Traffic Signal project installs a new traffic signal at the intersection. New commercial develop- ment along Mirabeau Pkwy and potential development along Mansfield Avenue will increase traffic volumes at the intersection. Benefits of Project: Installing a new traffic signal at Mirabeau Pkwy & Mansfield Avenue will increase the level -of -service at the intersection from LOS "F" to "LOS" B during the AM & PM Peak Hour. A failing LOS places the burden of mitigating this condition on new development which is oftentimes cost prohibitive to new development. Installing a traffic signal at this location will encourage business to lo- cate and develop along Mirabeau Pkwy and Mansfield Avenue. Project Cost Estimate: Preliminary Engineering (PE) = $110,000 Right -of -Way (RW) =$100,000 Construction (CN) =$560,000 Total Project Cost =$770,000 35. Argonne Rd & I-90 IC Bridge Widening Spokane e_ 40►s Val 1ey 'OMEN BRIDGE TO 3 -LANES, ARGONNE WSDOT EXIT NUTABER 287 2017 2018 2019 2020 2021 2022 Project Description: Argonne Road north and south of the interchange is three lanes, except over the interstate, where Argonne Road travels over a 2 - lane bridge. This creates a bottleneck and significantly adds delay and congestion in the peak travel hours. The City recently completed the University Overpass Report that recommends adding a third lane and a sidewalk to the bridge. According to the report, adding an additional lane would significantly reduce delay through the 2040 design year. This project will add another 12 foot travel lane, a 6 foot wide shoulder and a 10 foot sidewalk to the Argonne Road bridge over I- 90. Benefits of Project: The project relieves corridor congestion and significantly reduces travel time. By 2040, according to traffic modeling, if no lane were added, the time to drive south from Trent to Mission would take about 7 minutes. By adding another lane to the bridge the same trip would take just under 2 minutes. The project supports future plans for STA's "Fly -over" Stop at Argonne Interchange when they implement the High Performance Transit Network (HPTN). Widening the bridge and adding a new 10 foot sidewalk and widened shoulder provides improved pedestrian facilities per the City's Comprehensive Plan. Project Cost Estimate: Preliminary Engineering (PE) = $900,000 Construction (CN) =$5,760,000 Total estimated project cost =$6,660,000 36. Barker Rd Improvement- Spokane River to Euclid 2017 2018 2019 2020 2021 2022 Project Description: Barker Road from the Spokane River to Euclid intersection will be widened to a 5 -lane roadway with 2 lanes in each direction and a middle turn lane, and will include bike lanes, sidewalks and swales. Benefits of Project: Barker Road accesses the heart of the city's industrial area and traffic is expected to grow by 38% by year 2040. Widening the road anticipates future growth and will be in place as the industrial land is developed. Adding bike lanes and sidewalks will ex- tend access to the Centennial Trail along the Spokane River, STA bus stop Route 98, and to various commercial businesses. Project Cost Estimate: Preliminary Engineering (PE) = $378,000 Right of Way (RW) = $25,000 Construction (CN) = $2,899,000 Total Project Cost =$3,302,000 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 24, 2016 Check all that apply: ['consent ❑ old business ['information ® admin. report Department Director Approval: ['new business ['public hearing ['pending legislation ['executive session AGENDA ITEM TITLE: Administrative report — proposed franchise to Avista Corporation regarding electrical transmission and distribution in the rights-of-way. GOVERNING LEGISLATION: RCW 35A.47.040. PREVIOUS COUNCIL ACTION TAKEN: Administrative report April 21, 2015. After having the initial administrative report, staff for both the City and Avista had a number of discussions regarding the potential for undergrounding some facilities, which led to the delay of approximately a year. That issue was resolved by an agreement to propose placeholder language in the franchise that would allow the parties to come back at a later time to discuss whether to impose fees for an undergrounding program. BACKGROUND: Avista Corporation operates an electrical utility throughout this region, including parts of the City. The provision of those services requires use of the public rights-of- way for transmission and distribution of electricity via above -ground poles and wires, underground wires, and other related facilities. Avista has operated this utility for many years, formerly under the name Washington Water Power, and is one of four electrical utility providers in the City. This would be similar in many respects to other franchises granted by the City, and would be for 25 years, the same length as the natural gas distribution franchise granted to Avista in 2013. OPTIONS: (1) move to a first reading for motion consideration; or (2) request additional information. RECOMMENDED ACTION OR MOTION: Consensus to place on a future agenda for a first ordinance reading. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Cary Driskell, City Attorney ATTACHMENTS: draft proposed Ordinance 16-009 granting electrical franchise to Avista Corporation. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 16-009 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, GRANTING TO AVISTA CORPORATION A NON-EXLUSIVE FRANCHISE TO CONSTRUCT AND MAINTAIN POLES, ELEVATED AND UNDERGROUND WIRES, CABLES AND APPURTENANCES FOR THE TRANSMISSION, CONTROL AND DISTRIBUTION OF ELECTRICITY WITHIN THE PUBLIC RIGHTS-OF-WAY OF THE CITY OF SPOKANE VALLEY, AND OTHER MATTERS RELATING THERETO. WHEREAS, RCW 35A.47.040 authorizes the City to grant, permit, and regulate "nonexclusive franchises for the use of public streets, bridges or other public ways, structures or places above or below the surface of the ground for railroads and other routes and facilities for public conveyances, for poles, conduits, tunnels, towers and structures, pipes and wires and appurtenances thereof for transmission and distribution of electrical energy, signals and other methods of communication, for gas, steam and liquid fuels, for water, sewer and other private and publicly owned and operated facilities for public service"; and WHEREAS, RCW 35A.47.040 further requires that "no ordinance or resolution granting any franchise in a code city for any purpose shall be adopted or passed by the city's legislative body on the day of its introduction nor for five days thereafter, nor at any other than a regular meeting nor without first being submitted to the city attorney, nor without having been granted by the approving vote of at least a majority of the entire legislative body, nor without being published at least once in a newspaper of general circulation in the city before becoming effective"; and WHEREAS, this Ordinance has been submitted to the City Attorney prior to its passage; and WHEREAS, the Council finds that the grant of the Franchise contained in this Ordinance, subject to its terms and conditions, is in the best interests of the public, and protects the health, safety, and welfare of the citizens of this City. NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, ordains as follows: Section 1. Definitions. For the purpose of this Ordinance, the following words and terms shall have the meaning set forth below: "Avista" means Avista Corporation, dba Avista Utilities, a Washington corporation, and its respective successors and assigns, agents and contractors. "City Manager" means the City Manager or designee. "Commission" means the Washington Utilities and Transportation Commission or such successor regulatory agency having jurisdiction over investor-owned public utilities in the State of Washington. "construction" or "construct" shall mean constructing, digging, excavating, laying, testing, operating, extending, upgrading, renewing, removing, replacing, and repairing a facility. Ordinance 16-009, Avista Franchise Page 1 of 13 DRAFT "day" shall mean a 24-hour period beginning at 12:01 AM. If a thing or act is to be done in less than seven days, intermediate Saturdays, Sundays and legal holidays shall be excluded in the computation of time. "facilities" means, collectively, any and all electric transmission, and distribution systems and appurtenances owned by Avista, now and in the future in the franchise area, including but not limited to, poles, towers, overhead and underground wires and cables, conduits, vaults, transformers, meters, meter -reading devices, communication and control systems and other equipment, appliances, fixtures, attachments, appurtenances and other items necessary, convenient, or in any way appertaining to any and all of the foregoing for the purposes of transmission, distribution, and control of electricity, whether the same be located above or below ground. "franchise area" shall mean the entire geographic area within the City as it is now constituted or may in the future be constituted. "hazardous substances" shall have the same meaning as RCW 70.105D.020(10). "maintenance, maintaining or maintain" shall mean the work involved in the replacement and/or repair of facilities, including constructing, relaying, repairing, replacing, examining, testing, inspecting, removing, digging and excavating, and restoring operations incidental thereto. "public property" shall mean any real estate or any facility owned by the City. "Public Works Director" shall mean the Spokane Valley Public Works Director or his/her designee. "right-of-way" shall refer to the surface of and the space along, above, and below any street, road, highway, freeway, lane, sidewalk, alley, court, boulevard, parkway, drive, trail, bike path, Grantee easement, and/or public way now or hereafter held or administered by the City, to the extent the City has the right to allow the Grantee to use them. "streets" or "highways" shall mean the surface of, and the space above and below, any public street, road, alley or highway, within the City used or intended to be used by the general public, to the extent the City has the right to allow the Grantee to use them. "tariff' means the rate schedules, rules, and regulations relating to utility service, filed with and approved by the Commission during the term of this Franchise. Section 2. Grant of Franchise. The City of Spokane Valley, a Washington municipal corporation (hereinafter the "City"), hereby grants unto Avista (hereinafter "Grantee"), a franchise for a period of 25 years, beginning on the effective date of this Ordinance, to install, construct, operate, maintain, replace, upgrade and use all necessary equipment and facilities to place electric facilities in, under, on, across, over, through, along or below the public rights-of-way located in the City of Spokane Valley, and other public places as agreed to by the parties in writing (which may be accomplished by written agreement of the City Manager and Grantee's Director of Operations), as approved under City permits issued pursuant to this franchise (hereinafter the "franchise"). The parties may renew this franchise for an additional 25 years by mutual written agreement, which may be exercised at any time within the final year of the initial franchise term. Ordinance 16-009, Avista Franchise Page 2 of 13 DRAFT Section 3. Fee. No right-of-way use fee is imposed for the term of this franchise. Any such right-of-way use or franchise fee that may be imposed by subsequent ordinance would apply to any subsequent franchise, if any, between the parties; provided, however, that this provision shall not preclude the City from later adopting a subsequent ordinance imposing a utility tax in conformance with applicable state and local laws. Section 4. Recovery of Costs. Grantee shall reimburse the City for all costs of one publication of this franchise in a local newspaper, and required legal notices prior to any public hearing regarding this franchise, contemporaneous with its acceptance of this franchise. Grantee shall be subject to all permit and inspection fees associated with activities undertaken through the authority granted in this franchise or under City Code. Section 5. Non -Exclusivity. This franchise is granted upon the express condition that it shall not in any manner prevent the City from granting other or further franchises or permits in any rights-of- way that do not materially interfere with Grantee's rights under this franchise. This and other franchises shall, in no way, prevent or prohibit the City from using any of its rights-of-way or affect its jurisdiction over them or any part of them. City may not, however, award an electric franchise to another party under more favorable or less onerous terms than those of this franchise without this franchise being amended to reflect such more favorable or less onerous terms. Section 6. Non -Interference with Existing Facilities. Grantee shall have the discretion to determine the placement of its Facilities as may be necessary to provide safe and reliable electric service within the Franchise Area, subject to the following non-interference requirements. The City shall have prior and superior right to the use of its rights-of-way and public properties for installation and maintenance of its facilities and other governmental purposes. In the event the City, its agents or its contractors, perform grading, excavating, or other necessary road work contiguous to Grantee's facilities, the City shall give Grantee not less than 10 business days' notice of said work. The City hereby retains full power to make all changes, relocations, repairs, maintenance, establishments, improvements, dedications or vacation of same as the City may deem fit, including the dedication, establishment, maintenance, and improvement of all new rights-of-way, streets, avenues, thoroughfares and other public properties of every type and description. Any and all such removal or replacement shall be at the sole expense of the City. The owners of all utilities, public or private, installed in or on such public properties prior to the installation of the facilities of the Grantee, shall have preference as to the positioning and location of such utilities so installed with respect to the Grantee. Such preference shall continue in the event of the necessity of relocating or changing the grade of any such public properties. Grantee's facilities shall be constructed and maintained in such manner as not to interfere with any public use, or with any other wires, conduits or other facilities that may have been laid in the rights-of-way by or under the City's authority. If the work done under this franchise damages or interferes in any way with the public use or other facilities, the Grantee shall wholly and at its own expense make such provisions necessary to eliminate the interference or damage to the satisfaction of the Public Works Director. Section 7. Construction Standards. All work authorized and required hereunder shall comply with all generally applicable City Codes and regulations. Grantee shall also comply with all applicable federal and state regulations, laws and practices. Grantee is responsible for the supervision, condition, and quality of the work done, whether it is by itself or by contractors, assigns or agencies. Application of said federal, state, and City Codes and regulations shall be for the purposes of fulfilling the City's public trustee role in administering the primary use and purpose of public properties, and not for relieving the Grantee of any duty, obligation, or responsibility for the competent design, construction, maintenance, and operation of its facilities. Ordinance 16-009, Avista Franchise Page 3 of 13 DRAFT If Grantee shall at any time be required, or plan, to excavate trenches in any area covered by this franchise, the Grantee shall afford the City an opportunity to permit other franchisees and utilities to share such excavated trenches, provided that: (1) such joint use shall not unreasonably delay the work of the Grantee; and (2) such joint use shall not adversely affect Grantee's facilities or safety thereof. Joint users will be required to contribute to the costs of excavation and filling on a pro -rata basis. Section 8. Protection of Monuments. Grantee shall comply with applicable state laws relating to protection of monuments. Section 9. Tree Trimming All such pruning, trimming and removal shall be done by Grantee or its authorized contractors at the Grantee's sole cost and expense. State law requires electric utilities to comply with the National Electric Safety Code, including the guidance for the trimming or removal of vegetation interfering or potentially interfering with energized power lines. The right of Grantee to maintain its facilities and appurtenances under this franchise shall accordingly include the right, as exercised in Grantee's professional discretion, to utilize an integrated vegetation management program to minimize the likelihood that vegetation encroaching (either above or below the ground) on Grantee's facilities can lead to power outages and other threats to public safety and welfare. Grantee or its agents may inhibit the growth of, prune, or remove any trees and vegetation which overhangs or encroaches upon its electric transmission and distribution corridors within the franchise area, whether such trees or vegetation originate within or outside of the rights-of-way. Grantee shall consult with the City Parks Department prior to removing any tree in excess of six inch diameter at breast height. The parties agree to develop a pilot program under separate agreement that promotes the replacement of inappropriate vegetation that interferes with Grantee's facilities. Section 10. Emergency Response. The Grantee shall, within 30 days of the execution of this franchise, designate one or more responsible people and an emergency contact, along with the procedures to be followed when responding to an emergency. After being notified of an emergency, Grantee shall cooperate with the City to respond in a timely manner with action to aid in the protection the health and safety of the public. In the event the Grantee refuses to promptly take the directed action or fails to fully comply with such direction, or if emergency conditions exist which require immediate action to prevent imminent injury or damages to persons or property, the City may take such actions as it believes are necessary to protect persons or property and the Grantee shall be responsible to reimburse the City for its costs and any expenses. Section 11. One -Call System. Pursuant to RCW 19.122, Grantee is responsible for becoming familiar with, and understanding, the provisions of Washington's One -Call statutes. Grantee shall comply with the terms and conditions set forth in the One -Call statutes. Section 12. Safety. All of Grantee's facilities in the rights-of-way shall be constructed and maintained in a safe and operational condition. Grantee shall follow all safety codes and other applicable regulations in the installation, operation, and maintenance of the facilities. Section 13. Temporary Movement of Grantee's Facilities for Others. Whenever any third party shall have obtained permission from the City to use any right—of-way for the purpose of moving any building or other oversized structure, Grantee, upon at least 14 days' written notice from the City, shall move, at the expense of the third party desiring to move the building or structure, any of Grantee's facilities that may obstruct the movement thereof; provided, that the path for moving such building or structure is the path of least interference to Grantee's facilities, as mutually agreed upon by Grantee and the City. Upon Ordinance 16-009, Avista Franchise Page 4 of 13 DRAFT good cause shown by Grantee, the City may provide more than 14 days' notice to Grantee to move its facilities. Section 14. Acquiring New Facilities. Upon Grantee's acquisition of any new facilities in the rights-of-way, or upon Grantee's notice of any addition or annexation to the City of any area in which Grantee retains any such facilities in the rights-of-way, the Grantee shall submit to the City a written statement with an electronic GIS map describing all facilities involved, whether authorized by franchise or any other form of prior right, and specifying the location of all such facilities. Such facilities shall immediately be subject to the terms of this franchise. Section 15. Dangerous Conditions - Authority of City to Abate. Whenever Grantee's excavation, installation, construction, repair, maintenance, or relocation of facilities authorized by this franchise has caused or contributed to a condition that substantially impairs the lateral support of the adjoining right-of-way, road, or other public place, or endangers the public, adjoining public or private property or street utilities, the City may direct Grantee, at Grantee's sole expense, to take all necessary actions to protect the public and property. The City may require that such action be completed within a prescribed time. In the event that Grantee fails or refuses to promptly take the actions directed by the City, or fails to fully comply with such directions, or if emergency conditions exist which require immediate action, the City may enter upon the property and take such actions as are necessary to protect the public, adjacent public or private property, or street utilities, or to maintain the lateral support thereof, and all other actions deemed by the City to be necessary to preserve the public safety and welfare; and Grantee shall be liable to the City for all costs and expenses thereof to the extent caused by Grantee. In the event the City were to undertake any actions contemplated by this Section 15, it would only hire third -party contractors previously approved by Grantee as having the experience and technical knowledge to safely perform such repairs for public safety purposes. Section 16. Hazardous Substances. Grantee shall comply with all applicable federal, state and local laws, statutes, regulations and orders concerning hazardous substances relating to Grantee's facilities in the rights—of-way. Grantee agrees to indemnify the City against any claims, costs, and expenses, of any kind, whether direct or indirect, incurred by the City arising out of the release or threat of release of hazardous substances caused by Grantee's ownership or operation of its facilities within the City's rights- of-way. Section 17. Environmental. Grantee shall comply with all environmental protection laws, rules, recommendations, and regulations of the United States and the State of Washington, and their various subdivisions and agencies as they presently exist or may hereafter be enacted, promulgated, or amended, and shall indemnify and hold the City harmless from any and all damages arising, or which may arise, or be caused by, or result from the failure of Grantee fully to comply with any such laws, rules, recommendations, or regulations, whether or not Grantee's acts or activities were intentional or unintentional. Grantee shall further indemnify the City against all losses, costs, and expenses (including legal expenses) which the City may incur as a result of the requirement of any government or governmental subdivision or agency to clean and/or remove any pollution caused or permitted by Grantee, whether said requirement is during the term of the franchise or subsequent to its termination. Section 18. Relocation of Facilities. Grantee agrees and covenants, at its sole cost and expense, to protect, support, temporarily disconnect, relocate, remove, or convert from overhead to underground any of its facilities when so required by the City, provided that Grantee shall in all such cases have the privilege to temporarily bypass, in the authorized portion of the same street upon approval by the City, any section of its facilities required to be temporarily disconnected or removed. The Parties agree Ordinance 16-009, Avista Franchise Page 5 of 13 DRAFT that it may be appropriate at a later date to re -open this Agreement for the purpose of addressing undergrounding, including how it may be paid for. In order to invoke this provision, one party shall notify the other party at least 30 days prior to requesting a meeting on this topic. If the City determines that the proj ect necessitates the relocation of Grantee's then -existing facilities, the City shall: a) At least 60 days prior to the commencement of such improvement project, provide Grantee with written notice requiring such relocation; and b) Provide Grantee with copies of the plans and specifications for such improvement project. c) After receipt of such notice and such plans and specifications, Grantee shall complete relocation of its facilities at no charge or expense to the City so as to accommodate the improvement project. Grantee may, after receipt of written notice requesting a relocation of its facilities, submit to the City written alternatives to such relocation. The City shall evaluate such alternatives and advise Grantee in writing if one or more of the alternatives are suitable to accommodate the work which would otherwise necessitate relocation of the facilities. If so requested by the City, Grantee shall submit additional information to assist the City in making such evaluation. The City shall give each alternative proposed by Grantee full and fair consideration. In the event the City ultimately determines that there is no other reasonable alternative, Grantee shall relocate its facilities as otherwise provided in this section. In the event the proposed relocation results in Avista being required to relocate outside of the right of way, City agrees to assist Avista in attempting to procure an easement or other rights. Additionally, if the City requires the subsequent relocation of any of Grantee's Facilities within five years from the date of relocation of such Facilities or installation of new Facilities, the City shall share one-half of the cost of such subsequent relocation. The provisions of this section shall in no manner preclude or restrict Grantee from making any arrangements it may deem appropriate when responding to a request for relocation of its facilities by any person or entity other than the City, where the facilities to be constructed by said person or entity are not or will not become City owned, operated or maintained facilities, provided that such arrangements do not unduly delay a City construction project. If the City or a contractor for the City is delayed at any time in the progress of the work by an act or neglect of the Grantee or those acting for or on behalf of Grantee, then Grantee shall indemnify, defend and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorneys' fees to the extent arising out of or in connection with such delays, except for delays and damages caused by the City. This provision may not be waived by the parties except in writing. Section 19. Abandonment of Grantee's Facilities. No facility constructed or owned by Grantee may be abandoned without the express written consent of the City, which consent shall not be unreasonably withheld. The City has discretion and authority to direct Grantee to remove a facility abandoned by Grantee (whether or not the entity had permission to abandon the facility) and restore the rights-of-way to their pre- removal condition when: (a) a City project involves digging that will encounter the abandoned facility and the location of Ordinance 16-009, Avista Franchise Page 6 of 13 DRAFT the abandoned facility will impedes the progress of such project; (b) the abandoned facility poses a hazard to the health, safety, or welfare of the public; or (c) the facilities are owned by Grantee and have not been in continuous use for a 24 month period. Grantee may delay removal of the abandoned facility until such time as the City commences a construction project in the rights-of-way unless (b) above applies. When (b) applies, Grantee shall remove the abandoned facility from the rights-of-way as soon as weather conditions allow, unless the City expressly allows otherwise in writing. The expense of the removal, and restoration of improvements in the rights-of-way that were damaged by the facility or by the removal process, shall be the sole responsibility of the Grantee. If Grantee fails to remove the abandoned facilities in accordance with the above, then the City may incur costs to remove the abandoned facilities and restore the rights-of-way, and is entitled to reimbursement from Grantee for such costs, including reasonable attorney's fees and costs. Section 20. Maps and Records Required. Upon request, Grantee shall provide the City, at no cost to the City: 1. An electronic GIS route map that depicts the general location of the Grantee's facilities placed in the rights-of-way. The route map shall identify facilities as aerial or underground and is not required to depict service lines to individual subscribers and is not survey grade. Avista does not warrant the accuracy of such facility location information provided and, to the extent the location of facilities are shown, such facilities may be shown in their approximate location. 2. In connection with the construction of any City project, Grantee shall provide to the City, upon the City's reasonable request, copies of available drawings in use by Grantee showing the location of such facilities. Grantee shall field locate its facilities in order to facilitate design and planning of City improvement projects. 3. Upon written request of the City, Grantee shall provide the City with the most recent update available of any plan of potential improvements to its facilities within the franchise area; provided, however, any such plan so submitted shall be deemed confidential and for informational purposes only, and shall not obligate Grantee to undertake any specific improvements within the franchise area. 4. In addition to the requirements of subsection 1 of this section, the parties agree to periodically share GIS files upon written request, provided Grantee's GIS files are to be used solely by the City for governmental purposes. Any files provided to Grantee shall be restricted to information required for Grantee's engineering needs for construction or maintenance of facilities that are the subject of this franchise. Grantee and the City are prohibited from selling any GIS information obtained under this franchise to any third parties. 5. Public Disclosure Act. Grantee acknowledges that information submitted to the City may be subject to inspection and copying under the Washington Public Disclosure Act codified in RCW 42.56. Grantee shall mark as "PROPRIETARY/CONFIDENTIAL" each page or portion thereof of any documentation/information which it submits to the City and which it believes is exempt from public inspection or copying. The City agrees to timely provide the Grantee with a copy of any public disclosure request to inspect or copy documentation/information which the Grantee has provided to the City and marked as "PROPRIETARY/CONFIDENTIAL" prior to allowing any inspection and/or copying as well as provide the Grantee with a time frame, consistent with RCW 42.56.520, to provide the City with its written basis for non -disclosure of the requested documentation/information. In the event the City disagrees Ordinance 16-009, Avista Franchise Page 7 of 13 DRAFT with the Grantee's basis for non -disclosure, the City agrees to withhold release of the requested documentation/information in dispute for a reasonable amount of time to allow Grantee an opportunity to file a legal action under RCW 42.56.540. Section 21. Limitation on Future Work. In the event that the City constructs a new street or reconstructs an existing street, the Grantee shall not be permitted to excavate such street except as set forth in the City's then -adopted regulations relating to street cuts and excavations. The City is a party to the Inland Northwest Regional Pavement Cut Policy, and shall maintain a copy of the currently adopted Policy on its website or similar broad means of dissemination. Section 22. Reservation of Rights by City. The City reserves the right to refuse any request for a permit to extend facilities. Any such refusal shall be supported by a written statement from the Public Works Director that extending the facilities, as proposed, would materially interfere with the public health, safety or welfare. Section 23. Remedies to Enforce Compliance. In addition to any other remedy provided herein, the City reserves the right to pursue any remedy to compel or force Grantee and/or its successors and assigns to comply with the terms hereof, and the pursuit of any right or remedy by the City shall not prevent the City from thereafter declaring a forfeiture or revocation for breach of the conditions herein. Section 24. City Ordinances and Regulations. Nothing herein shall be deemed to direct or restrict the City's ability to adopt and enforce all necessary and appropriate ordinances regulating the performance of the conditions of this franchise, including any reasonable ordinances made in the exercise of its police powers in the interest of public safety and for the welfare of the public. The City shall have the authority at all times to control by appropriate regulations the location, elevation, and manner of construction and maintenance of any facilities by Grantee, and Grantee shall promptly conform with all such regulations, unless compliance would cause Grantee to violate other requirements of law or the tariff. In the event of a conflict between the Municipal Code and this franchise, the Municipal Code shall control. Section 25. Vacation. The City may vacate any City road, right-of-way or other City property which is subject to rights granted by this franchise in accordance with state and local law. The City shall timely notify Avista of any proposed street vacations so that Avista may request the inclusion of an appropriate easement in the area to be vacated. Section 26. Indemnification. 1. Grantee hereby covenants not to bring suit and agrees to indemnify, defend and hold harmless the City, its officers, employees, agents and representatives from any and all claims, costs, judgments, awards or liability to any person arising from injury, sickness or death of any person or damage to property of any nature whatsoever relating to or arising out of this franchise agreement; except for injuries and damages caused solely by the negligence of the City. This includes but is not limited to injury: a) For which the negligent acts or omissions of Grantee, its agents, servants, officers or employees in performing the activities authorized by a franchise are a proximate cause; b) By virtue of the City permitting grantee's use of the City's rights -of -ways or other public property; Ordinance 16-009, Avista Franchise Page 8 of 13 DRAFT c) Arising as a result of the negligent acts or omissions of Grantee, its agents, servants, officers or employees in barricading, instituting trench safety systems or providing other adequate warnings of any excavation, construction or work upon the facility, in any right-of-way, or other public place in performance of work or services permitted under a franchise. 2. Grantee's indemnification obligations pursuant to subsection 1 of this section shall include assuming liability for actions brought by Grantee's own employees and the employees of Grantee's agents, representatives, contractors and subcontractors even though grantee might be immune under RCW Title 51 from direct suit brought by such an employee. It is expressly agreed and understood that this assumption of potential liability for actions brought by the aforementioned employees is limited solely to claims against the City arising by virtue of Grantee's exercise of the rights set forth in a franchise. The obligations of Grantee under this subsection have been mutually negotiated by the parties, and Grantee acknowledges that the City would not enter into a franchise without Grantee's waiver. To the extent required to provide this indemnification and this indemnification only, Grantee waives its immunity under RCW Title 51. 3. The City shall indemnify and hold harmless Grantee and its officers, volunteers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the City, its officers, agents and employees, relating to or arising out of the performance of this franchise. 4. If the comparative negligence of the parties and their officers, volunteers, agents, and employees is a cause of such damage or injury, the liability, loss, cost, or expense shall be shared between the Parties in proportion to their relative degree of negligence and the right of indemnity shall apply to such proportion. 5. Inspection or acceptance by the City of any work performed by Grantee at the time of completion of construction shall not be grounds for avoidance of any of these covenants of indemnification. Provided, that Grantee has been given prompt written notice by the City of any such claim, said indemnification obligations shall extend to claims which are not reduced to a suit and any claims which may be compromised prior to the culmination of any litigation or the institution of any litigation. The City has the right to defend or participate in the defense of any such claim. 6. In the event any matter (for which the City intends to assert its rights under this Section) is presented to or filed with the City, the City shall promptly notify Grantee thereof and Grantee shall have the right, at its sole cost and expense, to settle and compromise such matter as it pertains to Grantee's responsibility under this Section 26. In the event any suit or action is commenced against the City based upon any such matter, the City shall likewise promptly notify Grantee thereof, and Grantee shall have the right, at its sole cost and expense, to settle and compromise such suit or action, or defend the same at its sole cost and expense, by attorneys of its own election, as it pertains to Grantee's responsibility under this Section 26. Failure of the City to give notice as required herein shall not be a defense except and to the extent that Grantee demonstrates actual prejudice therefrom. 7. In the event that Grantee refuses the tender of defense in any suit or any claim, said tender having been made pursuant to this section, and said refusal is subsequently determined by a court having jurisdiction (or such other tribunal that the parties shall agree to decide the matter), to have been a wrongful refusal on the part of Grantee, then Grantee shall pay all of the City's costs for defense of the action, including all reasonable expert witness fees, reasonable attorneys' fees, the reasonable costs of the City, and reasonable attorneys' fees of recovering under this subsection. Ordinance 16-009, Avista Franchise Page 9 of 13 DRAFT 8. Grantee's duty to defend, indemnify and hold harmless City against liability for damages caused by the concurrent negligence of (a) City or City's agents, employees, or contractors, and (b) Grantee or Grantee's agents, employees, or contractors, shall apply only to the extent of the negligence of Grantee or Grantee's agents, employees, or contractors. In the event that a court of competent jurisdiction determines that a franchise is subject to the provisions of RCW 4.24.115, the parties agree that the indemnity provisions hereunder shall be deemed amended to conform to said statute and liability shall be allocated as provided herein. 9. Notwithstanding any other provisions of this section, Grantee assumes the risk of damage to its facilities located in the rights-of-way and upon City -owned property from activities conducted by the City, its officers, agents, employees and contractors, except to the extent any such damage or destruction is caused by or arises from the negligence or any willful or malicious actions on the part of the City, its officers, agents, employees or contractors. Grantee releases and waives any and all such claims against the City, its officers, agents, employees or contractors. Grantee further agrees to indemnify, hold harmless and defend the City against any claims for damages, including, but not limited to, business interruption damages and lost profits, brought by or under users of Grantee's facilities as the result of any interruption of service due to damage or destruction of Grantee's facilities caused by or arising out of activities conducted by the City, its officers, agents, employees or contractors, except to the extent any such damage or destruction is caused by or arises from the negligence or any willful or malicious actions on the part of the City, its officers, agents, employees or contractors. 10. The provisions of this section shall survive the expiration, revocation or termination of this franchise. Section 27. Insurance. Grantee shall procure and maintain for the duration of the franchise, insurance, or provide self-insurance against claims for injuries to persons or damages to property which may arise from or in connection with the exercise of the rights, privileges and authority granted hereunder to Grantee, its agents, representatives or employees. Applicant's maintenance of insurance as required by this franchise shall not be construed to limit the liability of the Grantee to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 1. Automobile Liability insurance with limits no less than $1,000,000 Combined Single Limit per accident for bodily injury and property damage. This insurance shall cover all owned, non -owned, hired or leased vehicles used in relation to this franchise. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage; and 2. Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01, or a substitute form providing equivalent liability coverage acceptable to the City, and shall cover products liability. The City shall be a named as an insured under the Applicant's Commercial General Liability insurance policy using ISO Additional Insured -State or Political Subdivisions -Permits CG 20 12 or a substitute endorsement acceptable to the City providing equivalent coverage. Coverage shall be written on an occurrence basis with limits no less than $1,000,000 Combined Single Limit per occurrence and $2,000,000 general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations; broad form property; explosion, collapse and underground (XCU); and Employer's Liability. Ordinance 16-009, Avista Franchise Page 10 of 13 DRAFT The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: 1. The Grantee's insurance coverage shall be primary insurance with respect to the City as outlined in the Indemnification section of this franchise. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Grantee's insurance and shall not contribute with it. 2. The Grantee's insurance shall be endorsed to state that coverage shall not be cancelled, except after 30 days prior written notice has been given to the City. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. Grantee shall furnish the City with original certificates and a copy of any amendatory endorsements, including the additional insured endorsement, evidencing the insurance requirements of the Grantee prior to the adoption of this Ordinance. Any failure to comply with the reporting provisions of the policies required herein shall not affect coverage provided to the City, its officers, officials, employees or volunteers. Section 28. Performance Bond Relating to Construction Activity. Before undertaking any of the work, installation, improvements, construction, repair, relocation or maintenance authorized by this franchise, Grantee, or any parties Grantee contracts with to perform labor in the performance of this franchise, shall, upon the request of the City, furnish a bond executed by Grantee or Grantee's contractors and a corporate surety authorized to operate a surety business in the State of Washington, in such sum as may be set and approved by the City, not to exceed twenty-five thousand dollars, as sufficient to ensure performance of Grantee's obligations under this franchise. The bond shall be conditioned so that Grantee shall observe all the covenants, terms and conditions and shall faithfully perform all of the obligations of this franchise, and to repair or replace any defective work or materials discovered in the City's road, streets, or property. Said bond shall remain in effect for the life of this franchise. In the event Grantee proposes to construct a project for which the above-mentioned bond would not ensure performance of Grantee's obligations under this franchise, the City is entitled to require such larger bond as may be appropriate under the circumstances. Section 29. Modification. The City and Grantee hereby reserve the right to alter, amend or modify the terms and conditions of this franchise upon written agreement of both parties to such alteration, amendment or modification. Section 30. Forfeiture and Revocation. If Grantee willfully violates or fails to comply with any of the provisions of this franchise, or through willful or unreasonable negligence fails to heed or comply with any notice given Grantee by the City under the provisions of this franchise, and an adequate opportunity to cure the violation or non-compliance has been given in writing to Grantee, then Grantee shall, at the election of the City, forfeit all rights conferred hereunder and this franchise may be revoked or annulled by the City after a hearing held upon reasonable notice to Grantee. The City may elect, in lieu of the above and without any prejudice to any of its other legal rights and remedies, to obtain an order from the Spokane County Superior Court compelling Grantee to comply with the provisions of this franchise and to recover damages and costs incurred by the City by reason of Grantee's failure to comply. Section 31. Assignment. This franchise may not be assigned or transferred without the written approval of the City, except that Grantee can assign this franchise without approval of, but upon notice to Ordinance 16-009, Avista Franchise Page 11 of 13 DRAFT the City to, any parent, affiliate or subsidiary of Grantee or to any entity that acquires all or substantially all the assets or equity of Grantee, by merger, sale, consolidation or otherwise. Section 32. Acceptance. Not later than 60 days after passage of this Ordinance, the Grantee must accept the franchise herein by filing with the City Clerk an unconditional written acceptance thereof. Failure of Grantee to so accept this franchise within said period of time shall be deemed a rejection thereof by Grantee, and the rights and privileges herein granted shall, after the expiration of the 60 -day period, absolutely cease, unless the time period is extended by ordinance duly passed for that purpose. Section 33. Survival. All of the provisions, conditions and requirements of sections: 4, 5, 6, 12, 15, 16, 17, 18, 19, 26, 27, 28, 36, 37 and 38 of this franchise shall be in addition to any and all other obligations and liabilities Grantee may have to the City at common law, by statute, by ordinance, or by contract, and shall survive termination of this franchise, and any renewals or extensions hereof. All of the provisions, conditions, regulations and requirements contained in this franchise shall further be binding upon the heirs, successors, executors, administrators, legal representatives and assigns of Grantee and City and all privileges, as well as all obligations and liabilities of Grantee shall inure to their respective heirs, successors and assigns equally as if they were specifically mentioned herein. Section 34. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. In the event that any of the provisions of this Ordinance are held to be invalid by a court of competent jurisdiction, the City reserves the right to reconsider the grant of the franchise and may amend, repeal, add, replace or modify any other provision of the franchise, or may terminate the franchise. Section 35. Renewal. Application for extension or renewal of the term of this franchise shall be made no later than 180 days of the expiration thereof. In the event the time period granted by this franchise expires without being renewed by the City, the terms and conditions hereof shall continue in effect until this franchise is either renewed or terminated by the City. Section 36. Notice. Any notice or information required or permitted to be given by or to the parties under this franchise may be sent to the following addresses unless otherwise specified, in writing: The City: Grantee: City of Spokane Valley Attn: City Clerk 11707 East Sprague, Suite 106 Spokane Valley, WA 99206 Avista Corporation Attn: Director of Operations 1411 East Mission Ave. MSC -46 Spokane, WA 99202 Phone: (509) 495-4590 Section 37. Choice of Law. Any litigation between the City and Grantee arising under or regarding this franchise shall occur, if in the state courts, in the Spokane County Superior Court, and if in the federal courts, in the United States District Court for the Eastern District of Washington. Section 38. Non -Waiver. The City shall be vested with the power and authority to reasonably regulate the exercise of the privileges permitted by this franchise in the public interest. Grantee shall not Ordinance 16-009, Avista Franchise Page 12 of 13 DRAFT be relieved of its obligations to comply with any of the provisions of this franchise by reason of any failure of the City to enforce prompt compliance, nor does the City waive or limit any of its rights under this franchise by reason of such failure or neglect. Section 39. Entire Agreement. This franchise constitutes the entire understanding and agreement between the parties as to the subject matter herein and no other agreements or understandings, written or otherwise, shall be binding upon the parties upon execution and acceptance hereof. This franchise shall also supersede and cancel any previous right or claim of Grantee to occupy the City roads as herein described. Section 40. Effective Date. This Ordinance shall be in full force and effect five days after publication of the Ordinance or a summary thereof occurs in the official newspaper of the City of Spokane Valley as provided by law. PASSED by the City Council this day of , 2016. R.L. Higgins, Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Accepted by Avista Corporation: By: The Grantee, Avista Corporation, for itself, and for its successors and assigns, does accept all of the terms and conditions of the foregoing franchise. IN WITNESS WHEREOF, has signed this day of _ 2016. Subscribed and sworn before me this day of , 2016. Notary Public in and for the State of residing in My commission expires Ordinance 16-009, Avista Franchise Page 13 of 13 DRAFT ADVANCE AGENDA as of May 19, 2016; 8:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings May 31, 2016, Special Meeting 5:00 p.m Council Chambers Executive Session: Evaluate Qualifications of Candidates for Appointments to Elective Office May 31, 2016, Study Session Format, 6:00 p.m. [due Mon, May 23] ACTION ITEM: 1. First Reading Proposed Ordinance 16-009, Avista Electrical Franchise — Cary Driskell (10 minutes) 2. Motion Consideration: to determine interviews for Council Vacancies — Mayor Higgins (20 minutes) NON -ACTION ITEMS: 3. Carnahan and 8th Intersection — Eric Guth, Sean Messner (20 minutes) 4. 2017 Stormwater Mgmt Program Plan Update — Eric Guth (15 minutes) 5. Solid Waste Collection Request for Proposals Update — Eric Guth (15 minutes) 6. Public Safety Ad Hoc Committee — Cary Driskell (20 minutes) 7. 2016 LTGO Bond Issuance Update — Mark Calhoun (15 minutes) 8. Domestic Violence Advocacy — Chief VanLeuven (25 minutes) 9. Advance Agenda — Mayor Higgins (5 minutes) 10. Info Only: McDonald Road Project [*estimated meeting: 145 minutes] June 7, 2016, Formal Meeting Format, 6:00 p.m. [due F May 27] 1. PUBLIC HEARING: Draft Amended 2016 TIP — Steve Worley (10 minutes) 2. PUBLIC HEARING: Draft 2017-2022 Six -Year TIP — Steve Worley (15 minutes) 3. Consent Agenda (claims, payroll, minutes) (5 minutes) 4. Second Reading Proposed Ordinance 16-008 to Amend 2016 Budget — Chelsie Taylor (10 minutes) 5. Second Reading Proposed Ordinance 16-009, Avista Electrical Franchise — Cary Driskell (10 minutes) 6. Motion Consideration: Stormwater Management Program Plan Approval — Eric Guth (10 minutes) 7. Motion Consideration: Bid Award, Broadway Street Preservation Project — Eric Guth (10 minutes) 8. Admin Report: Council/Planning Commission Comp Plan Follow-up — Mike Basinger (20 minutes) 9. Admin Report: Law Enforcement Contract Review — Morgan Koudelka, Mark Calhoun (20 minutes) 10. Admin Report: Marijuana Regulations — Erik Lamb (20 minutes) 11. Admin Report: McDonald Road Project — Eric Guth (10 minutes) 12. Admin Report: Advance Agenda — Mayor Higgins (5 minutes) [*estimated meeting: 145 minutes] June 14 2016, Special Mtg, Budget Workshop, 8:30 a.m.- 4:30 p.m. (no evening mtg) [due Mon, June 6] Council Chambers June 21, 2016, Study Session Format, 6:00 p.m. Please note that this meeting will only consist of councilmember candidate interviews 1. Interim Councilmember Interviews — Mayor Higgins [length of meeting dependent upon number of applications] June 28, 2016, Special Meeting 5:00 p.m. Council Chambers Executive Session: Evaluate Qualifications of Candidates for Appointments to Elective Office June 28, 2016, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. First Reading Proposed Ordinance, Marijuana Regulations — Erik Lamb 3. Proposed Resolution Amending 2016 TIP — Steve Worley 4. Proposed Resolution Adopting 2017-2022 Six -Year TIP — Steve Worley 5. Motion Consideration: Bid Award, McDonald Road Project — Eric Guth [due Mon, June 20] (5 minutes) (20 minutes) (10 minutes) (15 minutes) (10 minutes) Draft Advance Agenda 5/19/2016 1:16:50 PM Page 1 of 2 6. Last Action Item: Council Appointments of Interim Councilmembers — Mayor Higgins (appointments immediately followed by administering of Oath of Office) 7. Admin Report: Advance Agenda — Mayor Higgins 8. Info Only: Department Reports July 5, 2016, Study Session Format, 6:00 p.m. 1. Review LTAC Council Goals and Priorities — Mark Calhoun 2. Advance Agenda — Mayor Higgins (20 minutes) (5 minutes) [*estimated meeting: 85 minutes] July 12, 2016, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Proposed Ordinance, Marijuana Regulations — Erik Lamb 3. Admin Report: Advance Agenda — Mayor Higgins July 19, 2016, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins July 26, 2016, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Consensus on LTAC Council Goals and Priorities — Mark Calhoun 3. Admin Report: Advance Agenda — Mayor Higgins 4. Info Only: Department Reports August 2, 2016 — No Meeting (National Night out) [*estimated August 9, 2016, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: 2017 Budget Estimates Revenues & Expenditures — Chelsie Taylor 3. Admin Report: Advance Agenda — Mayor Higgins August 16, 2016, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins August 23, 2016, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 3. Admin Report: Advance Agenda — Mayor Higgins 4. Info Only: Department Reports August 30, 2016, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins Sept 6, 2016, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins [*estimated Sept 13, 2016, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: 2017 Budget Revenues including Prop Tax — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes; resolution setting budget hearing) *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Drug Enforcement Update — Rick VanLeuven Emergency Preparedness Greenhouse Gas Emissions Policy Hearing Examiner Report [due Mon, June 27] (25 minutes) (5 minutes) [due Tue, July 5] (5 minutes) (20 minutes) (5 minutes) [due Mon, July 11] (5 minutes) [due Mon, July 18] (5 minutes) (15 minutes) (5 minutes) meeting: minutes] [due Mon, Aug 1] (5 minutes) (20 minutes) (5 minutes) [due Mon, Aug 8] (5 minutes) [due Mon, Aug 15] (5 minutes) (5 minutes) meeting: minutes] [due Mon, Aug 22] (5 minutes) [due Mon, Aug 29] (5 minutes) [due Tue, Sept 6] (10 minutes) (5 minutes) Ord 16-003 Mining Ext. (expires 8/21/16) Sidewalk/snow removal SRTMC Agreement (July 2016) SVMC 2.45 Review/Discussion Draft Advance Agenda 5/19/2016 1:16:50 PM Page 2 of 2 Spokane Walley City of Spokane Valley Community & Economic Development Monthly Report 01/01/2016 - 04/30/2016 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 05/02/2016 07:45 Page 1 of 11 Valley Pre -Application Meetings Requested Community & Economic Development Monthly Report 01/01/2016 - 04/30/2016 A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community & Economic Development scheduled a total of 14 Pre -Application Meetings in April 2016. 15 10 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application - Commercial Pre -App Meeting Commercial Pre -App Land Use Pre -Application Meeting Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 6 6 6 11 0 0 0 0 0 0 0 0 5 7 3 3 0 0 0 0 0 0 0 0 Monthly Totals 11 13 9 14 0 0 0 0 0 0 0 0 Annual Total To -Date: 47 Printed 05/02/2016 07:45 Page 2 of 11 0.40"sk., Spokane .00Vailey. Online Applications Received Community Development Online Applications Report 01/01/2016 - 04/30/2016 Community Development received a total of 205 Online Applications in April 2016. 300 200 100 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec MN Trade Permit Sign Permit Right of Way Permit Reroof Permit Demolition Permit Approach Permit UM Series]. Approach Permit Demolition Permit Reroof Permit Right of Way Permit Sign Permit Trade Permit Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2 5 2 0 0 0 0 0 0 0 0 31 101 101 102 0 0 0 0 0 0 0 0 24 30 47 45 0 0 0 0 0 0 0 0 2 1 0 1 0 0 0 0 0 0 0 0 47 55 69 54 0 0 0 0 0 0 0 0 Monthly Totals 105 189 222 204 0 0 0 0 0 0 0 Annual Total To -Date: Printed 05/02/2016 07:50 720 Page 1 of 1 Spokane uai1ey Construction Applications Received Community & Economic Development Monthly Report 01/01/2016 - 04/30/2016 Community & Economic Development received a total of 532 Construction Applications in April 2016. 1 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New - Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits 4 2 17 4 0 0 15 10 10 15 0 0 0 16 20 44 27 0 0 0 *28 *25 *36 *17 0 0 0 0 0 *109 *114 *142 *122 0 0 0 0 0 0 0 2 8 11 22 0 0 0 0 0 0 0 0 *3 *4 *7 *3 0 0 0 0 *8 *13 6 *10 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 *144 *247 *323 *312 0 0 0 0 0 0 0 0 Monthly Totals 329 443 596 532 0 0 0 0 0 0 0 0 Annual Total To -Date: Printed 05/02/2016 07:46 1,900 Page 4 of 11 *Includes Online Applications. I��Ol.ile _Valley Land Use Applications Received Community & Economic Development Monthly Report 01/01/2016 - 04/30/2016 Community & Economic Development received a total of 72 Land Use Applications in April 2016. 100 50 0 111 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary ti Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits oundary Line Adjustment • hort Plat Preliminary ong Plat Preliminary inding Site Plan Preliminary inal Platting r oning Map/Comp Plan Amendment tate Environmental Policy Act (SEPA) dministrative xception/Interpretation ther Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 3 5 3 4 0 0 0 0 0 0 0 0 0 2 1 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 2 1 2 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 31 53 68 65 0 0 0 0 0 0 0 0 onthly Totals 37 65 7 0 Illr Annual Total To -Date: Printed 05/02/2016 07:46 249 Page 5 of 11 .0•00Valley' Construction Permits Issued Community & Economic Development Monthly Report 01/01/2016 - 04/30/2016 Community & Economic Development issued a total of 488 Construction Permits in April 2016. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New - Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 4 14 2 0 0 16 9 8 10 0 0 0 19 17 27 22 0 0 0 25 20 34 19 0 0 0 0 0 104 113 125 122 0 0 0 0 0 0 0 2 6 12 18 0 0 0 0 0 0 0 0 2 4 6 3 0 0 0 0 0 6 12 6 10 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 120 182 291 282 0 0 0 0 0 0 0 0 Monthly Totals 296 367 523 488 0 0 0 0 0 0 0 0 Annual Total To -Date: Printed 05/02/2016 07:47 1,674 Page 6 of 11 I��Ol.ile 4000 Valley Land Use Applications Approved Community & Economic Development Monthly Report 01/01/2016 - 04/30/2016 Community & Economic Development approved a total of 63 Land Use Applications in April 2016. 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec STM' Boundary Line Adjustment Short Plat Preliminary ; Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Polity Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits oundary Line Adjustment • hort Plat Preliminary ong Plat Preliminary inding Site Plan Preliminary inal Platting r oning Map/Comp Plan Amendment tate Environmental Policy Act (SEPA) dministrative xception/Interpretation ther Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 0 1 1 0 0 0 0 0 0 0 0 o o 1 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 1 0 0 0 0 0 0 0 0 0 o 1 0 1 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 26 50 70 61 0 0 0 0 0 0 0 0 onthly Totals 29 51 74 63 0 0 0 0 0 0 0 0 Annual Total To -Date: Printed 05/02/2016 07:47 217 Page 7 of 11 Siiokane Ma11ey° Development Inspections Performed Community & Economic Development Monthly Report 01/01/2016 - 04/30/2016 Community & Economic Development performed a total of 1384 Development Inspections in April 2016. Development Inspections include building, planning, engineering and ROW inspections. 2,000 1,500 1,000 500 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2016 2015 2014 2014 2015 2016 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 764 959 1,334 1,384 0 0 0 0 0 0 0 0 801 974 1,063 1,243 1,421 1,761 1,624 1,145 1,053 1,060 934 777 601 633 996 1,281 1,323 1,296 1,415 1,225 1,310 1,483 972 1,027 Printed 05/02/2016 07:47 Page 8 of 11 ��a.Ile Walley, Code Enforcement Community & Economic Development Monthly Report 01/01/2016 - 04/30/2016 Code Enforcement Officers responded to 51 citizen requests in the month of April. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. 60 40 20 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Complaint, Non -Violation Environmental ' General Nuisance ® Property Complaint, Non -Violation Environmental General Nuisance Property Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 2 12 0 0 0 0 1 0 21 33 4 1 13 0 0 0 0 0 0 0 0 0 37 0 0 14 0 0 o o 0 o o 0 o o 0 0 0 0 0 0 0 Monthly Totals 18 23 46 51 0 0 0 0 0 Annual Total To -Date: 138 Printed 05/02/2016 07:47 Page 9 of 11 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Valley Revenue 2016 Trend 2015 2014 2013 2012 2011 Community & Economic Development Monthly Report 01/01/2016 - 04/30/2016 Community & Economic Development Revenue totaled $196,705 in April 2016. 400,000 300,000 200,000 100,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -w- 2016 2015 Five -Year Trend Jan Feb Mar Apr $213,319 $191,658 $383,912 $196,705 $77,272 $72,713 $144,159 $149,274 $188,707 $202,096 $153,853 $116,015 $132,681 $131,066 $97,315 $74,775 $108,328 $161,174 $187,199 $123,918 $117,453 $162,551 $162,864 $99,587 $181,791 $99,627 $102,195 $1,581,462 $74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $127,540 $153,838 $149,197 $84,442 $97,689 $1,665,046 $158,912 $51,536 $102,538 $106,496 $184,176 $409,592 $277,553 $102,021 $129,174 $133,561 $98,386 $66,559 $1,820,504 $34,204 $60,319 $177,737 $173,932 $268,672 $223,888 $123,137 $103,703 $113,731 $112,542 $108,948 $51,745 $43,842 $77,247 $80,774 $118,237 $84,684 $106,909 $88,247 $83,949 $167,076 $78,237 $95,172 $58,881 May Jun Jul Aug Sep $0 $0 $0 $0 $0 Oct Nov Dec $0 $0 $ Totals $985,594 $75,414 $1,540,565 Printed 05/02/2016 07:48 Page 10 of 11 1,552,558 ��a.Ile Valley Building Permit Valuation 2016 Trend 2015 2014 2013 2012 2011 Community & Economic Development Monthly Report 01/01/2016 - 04/30/2016 Community & Economic Development Building Permit Valuation totaled $10,082,483 in April 2016. 60, 000, 000 40, 000, 000 20, 000, 000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -- 2016 2015- Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec $7.96M $28.14M $55.62M $10.08M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $6.76M $4.80M $6.38M $9.26M $18.09M $18.98M $11.21M $7.48M $10.66M $9.92M $4.89M $3.48M $2.93M $10.71M $8.07M $18.60M $6.73M $7.53M $5.05M $8.06M $5.15M $14.42M $5.86M $5.07M $3.18M $2.45M $9.90M $8.92M $34.58M $7.44M $6.37M $9.47M $12.01M $7.74M $3.60M $6.30M $25.49M $1.92M $3.59M $7.30M $22.22M $41.88M $32.91M $6.52M $8.11M $14.22M $7.25M $2.54M 173.95M'! $0.72M $2.95M $5.29M $5.32M $24.39M $33.08M $7.91M $9.89M $6.47M $8.78M $3.76M $1.66M p110.22M'. $1.46M $5.95M $5.03M $6.15M $2.53M $4.98M $3.83M $3.45M $21.54M $4.46M $3.97M $1.85M Totals $101.80M 111.90M $98.18M 111.96M Printed 05/02/2016 07:48 Page 11 of 11 Siclicane � Valley 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhalt@spokanevalley.org Memorandum To: Mark. Calhoun, Deputy City Manager From: Chelsie Taylor, Finance Director c uT Date: May 13, 2016 Re Finance Department Activity Report -- Aprit 2016 Following is information pertaining to Finance Department activities through the end of April 2016 and included herein is an updated 2016 Budget to Actual Comparison of Revenues and Expenditures through the end of April. 2015 Yearend Process The 2015 books were closed during April. We have begun preparation of the annual financial report and will have it completed by the end of May. We hope to have the State Auditor's Office on site by early June to begin the audit of 2015. Refund of Leasehold Excise Taxes The Finance Department performed an audit of leasehold excise taxes paid by the City to the State Department of Revenue, and determined that the City had overpaid the amount of leasehold excise taxes due. As a result, Finance requested reimbursements for overpayments made from January 1, 2012 through December 31, 2015, and the City received reimbursement from the State for that time period in the amount of $42,628 during April 2016. 2015 Windstorm Costs and FEMA Grant Reimbursement The total 2015 costs related to the response and cleanup of the 2015 Windstorm last November came in at about $169,000. Additional costs necessary to repair City parks to their prior condition are expected to be about $100,000 during 2016, and we expect these costs to be included as a budget amendment to the 2016 Budget. Of the total windstorm related costs, $60,381 was expended out of the Winter Weather Reserve Fund #122. The City is eligible to participate in a FEMA grant reimbursement program related to the 2015 Windstorm, and we expect the City to recover a portion of the total amount expended on the windstorm. We plan to replenish the Winter Weather Reserve Fund #122 for the $60381 spent once we receive reimbursement from FEMA. Moody's Investors Service Review of City Bond Rating As part of the issuance of the 2016 LGTO Bonds, the City went through a bond rating update with Moody's Investors Service. With the aid of our Financial Advisor, Bond Counsel, and Underwriter, staff from the Deputy City Manager, Legal, Community and Economic Development and Finance departments put together a presentation for Moody's review. On April 28t°' there was a phone conference with Moody's that involved the Deputy City Manager, Deputy City Attorney, Director of Community and Economic Development and Finance Director. This P:1FinancelFinance Activity ReporfslCouncil Monthly Reports12016 2016 04 30.docx Page 1 effort culminated in a May 10th Moody's rating update for the City that confirmed our rating at Aa3. City Hall Bond Process — 2016 LGTO Bonds We anticipate the total City Hall project cost will be $14.4 million with $6.3 million covered with cash set aside specifically for this purpose plus an additional $8.1 million in net limited tax general obligation bond proceeds that will be repaid over a 30 -year period in roughly equal annual installments. The $14.4 million is anticipated to cover the cost of the land acquisition, design, construction, furniture and fixtures. in order to issue bonds, the City Council must consider and adopt a bond ordinance authorizing the issuance, sale, and delivery of the 2016 LTGO Bonds. The bond ordinance will come before Council on the following dates: • March 22 • April 19 • May 10 Administrative report on the 2016 LTGO Bond Ordinance rt reading of the 2016 LTGO Bond Ordinance 2"° reading of the 2016 LTGO Bond Ordinance 2017 Budget Development The 2017 Budget development process began in the Finance Department in early March and on April 6th we sent detailed budget requests to all departments to complete by mid-May. By the time the budget is adopted on November 8th the Council will have had an opportunity to discuss the budget on seven occasions including two public hearings. June 14 August 9 September 13 September 27 October 11 October 25 November 8 Council budget workshop Admin report on 2017 revenues and expenditures Public hearing #1 on the 2017 revenue and expenditures City Manager's presentation of preliminary 2017 Budget Public hearing #2 on 2017 Budget First reading on proposed ordinance adopting the 2017 Budget Second reading on proposed ordinance adopting the 2017 Budget Budget to Actual Comparison Report A report reflecting 2016 Budget to Actual Revenues and Expenditures for those funds for which a 2016 Budget was adopted is located on pages 6 through 9. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, i believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are expected to be reflected in our 2015 Annual Financial Report. • Columns of information include: Q The 2016 Budget as adopted. a April 2016 activity. o Cumulative 2016 activity through April 2016. o Budget remaining in terms of dollars. o The percent of budgeted revenue collected or budgeted expenditures disbursed. P.1FinancelFinance Activity ReportstCouncii Monthly Repor1s1201512016 04 30.dacx Page 2 A few points related to the General Fund #001 (page 5): Recurring revenues collections are currently at 22.00% of the amount budgeted with 33.3% of the year elapsed. • Property tax are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. In January we received one final payment related to the 2015 collections, so the amounts related to 2016 start in the month of February. Property taxes received thus far in 2016 are $793,995 or 6.92% of the amount budgeted. • Sales tax collections represent only 3 -months of collections thus far because taxes collected in April are not remitted to the City by the State until the latter part of May. Collections are currently $4,558,208 or 25.03% of the amount budgeted. ▪ Gambling taxes are at $100,854 or 30.29% of the amount budgeted. Gambling taxes are paid quarterly with first quarter payments due by April 30. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2016 we have received $323,557 or 28.04% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through April we've received remittances totaling $558,517 or 27,59% of the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through April 2016 we've received remittances through the month of March with receipts of $366,482 or 25.39% of the amount budgeted. • Community Development service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $950,175 63.71% of the amount budgeted. • Recreation program fees are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $248,451 or 41.74% of the amount budgeted. Recurring expenditures are currently at $10,779,839 or 27.39% of the amount budgeted with 33.3% of the year elapsed. Departments experience seasonal fluctuations in activity so they don't necessarily expend their budget in twelve equal monthly installments Investments (page 20) Investments at April 30 total $49,901,491 and are composed of $44,889,996 in the Washington State Local Government Investment Pool and $5,011,495 in bank CDs. Total Sales Tax Receipts (page 21) Total sales tax receipts reflect State remittances through April and total $5,153,828 including general, criminal justice and public safety taxes. This figure is $431,081 or 9.13% greater than the same 3 -month period in 2015. Economic Indicators (pages 22 — 24) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 22) provide a sense of how much individuals and businesses are spending on the purchase of goods. P. FFinance&Finance Activity Reports1Council Monthly Reports12016 2016 04 30.docx Page 3 2. Hotel / Motel taxes (page 23) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 24) provide us with a sense of real estate safes. Page 22 provides a 10 -year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2007. • Compared with calendar year 2015, 2016 collections have increased by $393,333 or 9.44%. • Tax receipts reached an all-time high in 2015 at $18,209,568, besting the previous record year of 2014 when $17,440,083 was collected. Page 23 provides a 10 -year history of hotel/motel tax receipts with monthly detail beginning January 2007. • Compared with calendar year 2015, 2016 collections have increased by $6,789 or 7.79%. • Collections reached an all-time high in 2015 of $581,237, exceeding the previous high set in 2014 of $549,267. Page 24 provides a 10 -year history of real estate excise tax receipts with monthly detail beginning January 2007. • Compared with calendar year 2015, 2016 collections have increased by $87,815 or 24.02%. • Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and 2009, and are slowly gaining ground. Debt Capacity and Bonds Outstanding (page 25) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2016 is $7,748,275,097. Following the December 1, 2015, debt service payment the City has $6,375,000 of nonvoted G.O. bonds outstanding which represents 5.49% of our nonvoted bond capacity, and 1.10% of our total debt capacity for all types of bonds. Of this amount: o $5,250,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $1,125,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. Street Fund Revenue Sources (pages 26 and 27) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 26 provides a 10 -year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2007. o Compared with calendar year 2015, 2016 collections have increased by $33,440 or 7.62%. o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $1,940,000 in the years 2011 through 2015. P::IFiinancelF+nance Activity ReportslCouncil Monthly Reportsl201612016 04 30.docx Page 4 • Page 27 provides a 6 -year history of Telephone Utility Tax collections with monthly detail beginning January 2009 (the month in which the tax was imposed). a Compared with 2015, 2016 collections have decreased by $32,184 or 5.69%. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2016 Budget was adopted with a revenue estimate of $2,340,000. We will watch this closely as we progress through the coming months. a The City is in the process of hiring a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. P:1FiinancelFinance Activity ReporfslCouncil Monthly Reporis1201612016 04 30.docx Page 5 P:1FinancelFinance Activity Reports\Council Monthly Reports1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2016 #001 «GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2016 33.3% 2016 Budget Actual April Actual thru Budget April 30 Remaining % of Budget Revenues Property Tax 11,479,200 686,875 793,995 (10,685,205) 6.92°1° Sales Tax 18,210,500 1,378,300 4,558,208 (13,652,292) 25.03% Sales Tax- Criminal Justice 1,556,400 114,513 382,720 (1,173,680) 24.59% Sales Tax - Public Safety 867,400 62,410 212,901 (654,499) 24.54°1° Gambling Tax and Leasehold Excise Tax 333,000 99,655 100,854 (232,146) 30.29°/° Franchise Fees/Business Registration 1,154,000 292,303 323,557 (830,443) 28.04% State Shared Revenues 2,024,528 195,330 558,517 (1,465,011) 27.59°/° Fines, Forfeitures and Penalties 1,443,500 117,437 366.482 (1,077,018) 25.39% Community Development 7,491,500 179,729 950,175 (541,325) 63.71 Recreation Program Fees 595,200 76,647 248,451 (345,749) 41.74% % Miscellaneous Department Revenue 95,900 4,654 38,319 (57,581) 39.96°/° Miscellaneous & Investment Interest 104,200 60,865 127,699 23,499 122.55°I5 Transfer -in - #101 (street admin) 39,700 0 9,925 (29,775) 25.00% Transfer -in - #105 (hlrn tax -CP advertising) 30,000 0 0 (30,000) 0.00%5 Transfer -in - #402 (storm admin) 13,400 0 3,350 (10,050) 25.00% Total Recurring Revenues 39,438,428 3,268,717 8,675,152 (30,763,276) 22.00% Expenditures City Council 506,869 29,958 166,481 340,388 32.8594 City Manager 717,303 53,533 216,681 500,622 30.21% Legal 479,951 36,880 164,535 31`5,416 34.2894 Public Safety 24,703,749 1,875,612 6,992,934 17,710,815 28.31°/° Deputy City Manager 737,002 63,031 223,249 513,753 30.29°1° Finance / IT 1,253,080 94,730 377,981 875,099 30.169°/° Human Resources 255,694 19,143 79,229 176,465 30.99°1° Public Works 966,870 58,788 274,485 692,385 28.39% CommunityDevelopment- Administration 272,107 21,208 92,777 179,330 34.iD°/° Community Development - Econ Dev 545,157 31,127 116,236 428,921 21.32°/0 Community Development - Dev Svc 1,486,637 101,323 458,915 1,027,722 30.87% Community Development - Building 1,344,165 99,811 426,916 917,249 31.76°/° Parks & Rec Administration 281,871 19,060 84,813 197,058 30.09°/° Parks & Rec - Maintenance 838,343 5,851 74,623 763,720 8.90% Parks & Rec - Recreation 228,197 17,514 59,204 168,993 25.94% Parks & Rec - Aquatics 461,200 4,624 9,777 451,423 2.12% Parks & Rec - Senior Center 95,781 7,773 28,783 66,998 30.05°/5 Parks & Rec - CenterPlace 882,223 63,215 245,211 637,012 27.79°/5 Pavement Preservation 943,800 0 235,950 707,850 25.00% General Government 1,532,000 95,168 243,759 1,288,241 15.91% Transfers out -#502 (insurancepremium) 325,000 0 81,250 243,750 25.00% Transfers out - #309 (park capital projects) 160,000 0 40,000 120,000 25.00% Transfers out - #310 (band pmt>$434.6 tease pr 72,500 0 18,125 54,375 25.00% Transfers out - #310 (city hall o&m costs) 271,700 0 67,925 203,775 25.00°/5 Total Recurring Expenditures 39,361,199 2,698,349 10,779,839 28,581,360 27.39% Recurring Revenues Over (Under) Recurring Expenditures 77,229 570,368 (2,104,687) (2,181,916) Page 6 P:1Finance\Finance Activity Reports\Council Monthly Reports1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2016 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2016 33.3% 2016 Budget Actual April Actuallhru Budget April 30 Remaining % of Budget Revenues Transfers in - #106 (Repymt of Solid Waste) 40,425 0 10,106 (30,319) 25.00% Total Nonrecurring Revenues 40,425 0 10,106 (30,319) 25.00% Expenditures General Government - IT capital replacements 108,000 7,425 87,949 20,051 81.43% Community & Econ Dev (comp plan update) 350,000 0 669 349,332 0.19% Parks &Rec (upgrade dial-up modem at pools) 15,000 232 232 14,768 1.55% Parks & Rec (additional catering svcs) 0 5,045 16,583 (16,583) 0.00% Parks & Rec (Windstorm Park Clean-up) 0 38,088 38,088 (38,088) 0.00% Police Department - CAD/RMS 140,281 0 0 140,281 0.00% Total Nonrecurring Expenditures 613,281 50,791 143,521 469,760 23.40% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (572,856) (50,791) (133,415) 439,441 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (495,627) 519,577 (2.238,102) (1,742,475) Beginning fund balance 26,067,102 26,067,102 Ending fund balance 25,571,475 23,829,000 Page 7 P:1Finance\Finance.Activity Reports\Council Monthly Reports1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2016 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2016 33.3% 2016 Budget Actual Actual thru Budget April April 30 Remaining % of Budget Revenues Utility Tax 2,340,000 177,209 533,348 (1,806,652) 22.79% Motor Vehic a Fuel (Gas) Tax 2,004,900 144,926 470,507 (1,534,393) 23.47% Multimodal Transportation 0 47,756 47,756 47,756 0.00% Investment Interest 3,000 511 1,435 (1,565) 47.83% Insurance Premiums & Recoveries 0 0 2,854 2,854 0,0094 Miscellaneous Revenue 10,000 16 16 (9,984) 0.16% Total Recurring Revenues 4,357,900 370,417 1,055,914 Expenditures Wages / Benefits / Payroll Taxes 734,604 60,875 288,920 445,684 Supplies 111,500 1,293 9,664 101,836 Services & Charges 2,132,754 111,647 251,504 1,881,250 Snow Operations 430,000 5,615 197,796 232,204 Intergovernmental Payments 771,000 116,372 155,721 615,279 Interfund Transfers -out - #001 39,700 0 9,925 29,775 Interfund Transfers -out - #501 (non -plow vehicle 71,000 0 17,750 53,250 Interfund Transfers -out - #311 (pavementpreserve 67,342 0 16,835 50,507 (3,301,986) 24.23% 39.33% 8.67% 11.79% 46.00% 20.20% 25.00% 25.00% 25.00% Total Recurring Expenditures 4,357,900 295,802 948,116 Recurring Revenues Over (Under) Recurring Expenditures 0 74,615 107,799 107,799 3,409,784 21.76% NONRECURRING ACTIVITY Revenues Grants Miscellaneous 0 0 0 0 0 0.00%m 0 56,035 56,035 0.00% Total Nonrecurring Revenues 0 0 56,035 56,035 0.00% Expenditures Capital 0 32 1,725 (1,725) 0.00% Signal Detection Equipment Upgrades 20,000 0 0 20,000 0.00% Maintenance Facility Storage Unit 5,000 0 0 5,000 0.00% Interfund Transfers -out - #303 0 0 0 0 0.00% Total Nonrecurring Expenditures 25,000 32 1,725 23,275 6.90% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (25,000) (32) 54,311 79,311 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (25,000) 74,563 162,109 187,109 Beginning fund balance 1,431,496 1,431,496 Ending fund balance 1,406,496 1,593,606 Page 8 P:1Finance\Finance Activity Reparls\Council Monthly Repartsl201612016 04 30,xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2016 [-SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Miscellaneous Capital Outlay Total expenditures Budget Year Elapsed = 2016 33.3% 2016 Budget Actual April Actual thru Budget April 30 Remaining % of Budget 8.500 611 1,984 (6,516) 23.35% 0 12 35 35 0.00% 8,500 623 2,020 (6,480) 23.76% 0 0 0 0 0 0.00% 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 8,500 623 2,020 (6,480) Beginning fund balance 38,054 38,054 Ending fund balance 46,554 40,074 #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 357,500 Investment Interest 0 22,486 60,784 (296,716) 17.00% 74 210 210 0.00% Total revenues 357,500 Expenditures Capital Expenditures 0 Total expenditures 22,560 60,994 (296,506) 17.06% 0 0 0 0.00% 0 a 0 0 0.00% Revenues aver (under) expenditures 357,500 22,560 60,994 (296,506) Beginning fund balance 182.347 182.347 Ending fund balance 539,847 243,340 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 550.000 34,330 93,990 (456.010) 17.09% 300 82 233 (67) 77.64% Total revenues 550,300 Expenditures Interfund Transfers - #001 30,000 Tourism Promotion 560,000 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 34,412 94,223 (456,077) 17.12% 0 0 30,000 0.00% 44,986 74,935 485,065 13.38% 590,000 44,986 74,935 515,065 12,70% (39,700) 208,702 (10,574) 19,288 (971,142) 208,702 169,002 227,990 Page 9 P:1Finance\Finance Activity Reports\Council Monthly Reports1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2016 SPECIAL REVENUE FUNDS - continued #106 - SOLID WASTE Revenues Sunshine Administrative Fee Grant Proceeds Total revenues Expenditures Interfund Transfers - #001 Education & Contract Administration Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #107 - PEG FUND Revenues Comcast PEG Contribution Budget Year Elapsed = 2016 33.3% 2016 Budget Actual Actual thru Budget April April 30 Remaining of Budget 125,000 31,250 31,250 93,750 25.00% 53,500 1,533 15,416 38,084 28.81% 176,500 32,783 46,666 131,834 26.14% 40,425 0 10,106 30.319 25.00% 138,075 0 2,515 135,560 1.82% 178,500 0 12,621 165,879 7.07% 0 42,874 32,783 34,045 (34,045) 42,874 12,874 76,919 90,000 19,984 19,984 70,016 22.20% Total revel ues 90,000 Expenditures PEG Reimburse - CMTV 12,000 PEG COSV Broadcast 12,500 Total expenditures 24,500 Revenues over (under) expenditures 65,500 Beginning fund balance 301,182 Ending fund balance 19,934 19.984 70,016 22.20% 0 11,817 183 98.47% 0 11,637 863 93.09% 0 19,984 23,453 (3,470) 301,182 1,047 95.73% 366,682 297,712 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Interfund Transfer 0 0 68.970 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 Page 10 P:IFinance\Finance Activity Reports\Council Monthly Reports1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2016 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2016 33.3% 2016 Budget Actual April Actual thru Budget April 30 Remaining % of Budget #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues investment Interest Interfund Transfer Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest Interfund Transfer 6,500 0 1,592 4,912 (1,588) 75,57% 4 0 0 000% 6,500 1,592 4,912 (1,588) 75.57% 0 0 0 0 0.00% 0 0 0 0 0.00% 6,500 1,592 4,912 (1,588) 5,461,789 5,461,789 5,468.289 5,466,701 600 154 476 (124) 79.41% 0 0 0 0 0.00% Subtotal revenues 600 154 476 (124) 79.41% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00%4 Total expenditures 500,000 0 0 500.000 0,00% Revenues over (under) expenditures (499,400) 154 476 (500,124) Beginning fund balance 444,472 444,472 Ending fund balance (54,928) 444,949 #123 - CIVIC FACILITIES REPLACEMENT FUND Revenues Investment interest Interfund Transfer - #001 Total revenues Expenditures Transfers out - #311 (pavement preservation) Total expenditures 700 170 523 (177) 0 0 0 0 74.72% 0.00% 700 170 523 (177) 74.7214 559,786 0 139,946 419,840 25,00% 559,786 0 139,946 419,840 25.00%4 Revenues over (under) expenditures (559,086) 170 (139,423) (420,016) Beginning fund balance 559,108 559,108 Ending fund balance 22 419,685 Page 11 P:IFinancelFinance Activity Reports\Council Monthly Reporls1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2016 (DEBT SERVICE FUNDS #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District Interfund Transfer -in - #301 Interfund Transfer -in - #302 Total revenues Budget Year Elapsed = 2016 33.3°1 2016 Budget Actual April Actual thru Budget April 30 Remaining of Budget 380,300 0 0 (380,300) 0.00% 83,400 0 20,850 (62,550) 25.00% 83,400 0 20,850 (62,550) 25.00% 547,100 0 41,700 (505,400) 7.62% Expenditures Debt Service Payments - CenterPlace 380,300 0 0 380,300 0.00% Debt Service Payments - Roads 166,800 0 0 166,800 0.00% Total expenditures 547,100 0 0 547,100 0.00% Revenues over (under) expenditures 0 0 41,700 (1,052,500) Beginning fund balance 4,049 4,049 Ending fund balance 4,049 45,749 Page 12 P\FinancelFinance Activity ReportslCouncil Monthly Reports1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2016 CAPITAL PROJECTS FUNDS 4301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed 2016 33.3°1 2016 Budget Actual April Actual thru Budget April 30 Remaining % of Budget 800,000 132,651 226,666 (573,334) 28.33% 1,000 302 915 (85) 91.52% 801,000 132,953 227,581 (573,419) 28.41% Expenditures lnterfund Transfer -out - #204 83,400 0 20,850 62,550 25,00% lnterfund Transfer -out -#303 222,503 0 2,599 219,904 1.17% Interfund Transfer -out - #311 (pavement presery 365,286 0 0 365,286 0.00% Total expenditures 671,189 0 23,449 647,740 3.49% Revenues over (under) expenditures 129,811 132,953 204,132 (1,221,158) Beginning fund balance 1,594,088 1,594,088 Ending fund balance 1,723,899 1,798,220 #302 SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest Total revenues 800,000 132,651 226,666 (573,334) 28.33% 1,000 339 1,031 31 103.06% 801,000 132,990 227,696 (573,304) 28.43% Expenditures interfund Transfer -out - #204 83,400 0 20,850 62,550 25.00% Interfund Transfer -out - #303 922,816 0 4,778 918,038 0,52% Interfund Transfer -out - #311 (pavement presery 365,286 0 0 365,286 0.00% Total expenditures 1,371,502 0 25,628 1,345,874 1.87% Revenues over (under) expenditures (570,502) 132,990 202,068 (1,919,177) Beginning fund balance 1,728,297 1,728,297 Ending fund balance 1,157,795 1,930,366 Page 13 P:1Finance\Finance Activity Reports\Council Monthly Reporls1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2016 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2016 33.3% 2016 Budget Actual Actual thru Budget % of April April 30 Remaining Budget #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,797,263 (803) 503,005 (8,294,258) 5.72% Developer Contribution 314,700 0 0 (314,700) 0.00% Miscellaneous 0 0 0 0 0.00% Transfer -in -#301 222,503 0 2,599 (219,904) 1.17% Transfer -in -#302 922,816 0 4,778 (918,038) 0,52% Transfer -in -#312 Pines Underpass 500,000 0 0 (500,000) 0.00% Transfer -in -#312 Sullivan Rd W Bridge 1,010,509 0 90,114 (920,395) 8.92% Investment Interest 0 7 22 22 0.00% Total revenues 11,767,791 (796) 600,518 (11,167,273) 5.10% Expenditures 060 Argonne Rd Corridor Upgrade SRTC 06-31 2,683 4,355 (4,355) 0.00% 123 Mission Ave -Flora to Barker 332,566 490 15,810 316,756 4.75% 141 Sullivan & Euclid PCC 1,981,060 1,685 3,011 1,978,049 0.15% 142 Broadway @ Argonne/Mullan 0 2,922 7,945 (7,945) 0.00% 149 Sidewalk Infill 5.000 0 105 4,895 2.10% 155 Sullivan Rd W Bridge Replacement 5,237,650 27,339 855.552 4,382.098 16 33% 156 Mansfield Ave. Connection 5.000 0 513 4,487 1027°I° 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 491,331 923 86,574 404.757 17..62°/0 167 Citywide Safety Improvements 228,127 5,364 22,380 205,747 9.81% 201 ITS Infill Project Phase 1 (PE Start 2014) 271,357 2.015 23,974 247,383 8.83% 206 Spraguell ang Sidewalk Project 5,000 0 235 4,765 4.71% 207 Indiana & Evergreen Transit Access 0 2,534 16,981 (16,981) 0.00% 221 McDonald Rd Diet (16th to Mission) 559,200 21,128 68,265 490,935 12.21% 222 Citywide Reflective Signal Backplates 40,500 0 0 40,500 0.00% 223 Pines Rd Underpass @ BNSF & Trent 500,000 0 0 500,000 0.00% 234 Seth Woodard Sidewalk Improvements 361,000 2,478 6,863 354,137 1,90% 238 Pines RD Mirabeau Parkway Intersection 0 1,015 26,842 (26,642) 0.00% 239 Bowdish Rd & 11th Ave. Sidewalk 0 1,259 3,232 (3,232) 0.00% xxx Maribeau Pkway & Pines 350,000 0 0 350,000 0.00% xxx Bowdish Sidewalk 8th to 12th 400,000 0 0 400,000 0.00% Construction - Small Works 0 0 0 0 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 11,767,791 71,835 1,142,636 10,625,155 Revenues over (under) expenditures 0 (72,631) (542,118) (21,792,428) Beginning fund balance 75,538 75,538 Ending fund balance 75,538 (466,580) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bfd with the pavement preservation work. Page 14 9.71% P:1Finance\Finance Activity Reports\Council Monthly Reports1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 20i6 CAPITAL PROJECTS FUNDS - continued #309 - PARKS CAPITA Revenues Grant Proceeds 90,000 0 443 (89,557) 0.49%/ Interfund Transfer -in - #001 160,000 0 40,000 (120,000) 25.00% Interfund Transfer -in #312 (Appleway Trail) 14,050 0 0 (14,050) 0.00% Investment Interest 500 151 465 (35) 92.95% PROJECTS FUND Budget Year Elapsed = 2016 33.3% 2016 Budget Actual Actual thru Budget % of April April 30 Remaining Budget Total revenues 264,550 151 40,908 (223,642) 15.46% Expenditures 176 Appleway Trail - University to Pines 0 112 872 (872) 0.00% 225 Pocket dog park 0 0 379 (379) 0.00% 227 Appleway Trail - Pines to Evergree 104,050 2,850 3,859 100,191 3.71% 237 Appleway Trail - Sullivan to Corbin 0 1,334 1,889 (1,889) 0.00% 241 Valley Mission Dog Park - Phase I1 75,000 5,400 5,400 69,600 7.20% 244 COSV Park Signs - Phase II 20,500 284 284 20,217 1.38% xxx City entry sign 70,000 0 0 70,000 0.00% xxx Browns Park Splashpad 82,500 0 0 82,500 0.00% Total expenditures 352,050 9,979 12,682 339,368 3.60% Revenues over (under) expenditures (87,500) (9,829) 28,226 (563,010) Beginning fund balance 98,461 98,461 Ending fund balance 10,961 126,687 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 1,200 361 1,115 (85) 92.95% Interfund Transfer -in - #001 - Future C.H. Bond I 72,500 0 18,125 (54,375) 25.00% Interfund Transfer -in - #001 - Future C.H. O&M 271,700 0 67.925 Interfund Transfer -in - #312 0 0.00% Total revenues - 345,400 361 87,165 (54,460) 25.24% Expenditures Capital (City Hall Land Acquisition) 0 0 0 0 0.00% Professional Services 0 0 0 0 0.00% Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 0 0.00% 345,400 361 87,165 (54,460) 1,182,548 1,182,548 1,527,948 1,269, 714 Note: The fund balance includes 3839,285.10 paid by the Library District for 2.82 acres et the Balfour Park site, if the District does nor succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10, Page 15 P:1FinancelFinance Activity Reports\Cauncil Monthly Reports1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2016 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2016 33.3% 2016 Budget Actual April Actual thru Budget April 30 Remaining % of Budget #311 - STREET CAPITAL IMPROVEMENTS 2011+ Revenues Interfund Transfers in- #001 943,800 0 235,950 (707,850) 25.00% Interfund Transfers in- #101 67,342 0 16,835 (50,507) 25.00% Interfund Transfers in- #123 559,786 0 139,946 (419,840) 25.00% Interfund Transfers in -#301 365,286 0 0 (365,286) 0.00% Interfund Transfers in -#302 365,286 0 0 (365,286) 0.00% Grant Prone=ds 0 0 7,129 7,129 0.00% Investment Interest 0 628 1,938 1,938 0.00% Total revenues 2,301,500 628 401,799 (1,899,701) 17.46% Expenditures Pre -Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 3,000,000 0 0 3,000,000 0.00% 188 Sullivan Rd Preservation Project 0 0 144 (144) 0.00% 211 Sullivan Trent to Wellesley 0 0 299 (299) 0.00% 218 Montgomery Ave Street Preservation 0 0 120 (120) 0.00% 220 Houk-Sinto-Maxwell Street Preservation 0 0 45 (45) 0.00% 221 McDonald Road Diet 0 11,813 11,813 (11,813) 0.00% 226 Appleway Resurfacing Park to Dishman 0 3,553 18,796 (13,796) 0.00% 229 32nd Ave Preservation 0 9E4 12,177 (12,177) 0.00% 233 Broadway Ave St Presery - Sulliv to Moore 0 8,828 18,189 (13,189) 0.00% 235 NE Sullivan Rd Pres 0 1,034 1,034 (1,034) 0.00% 240 Saltese Road Preservation 0 124 15,557 (15,557) 0.00% Total expenditures 3,050,000 26,336 78,174 2,971,826 2.56% Revenues over (under) expenditures (748,500) (25,708) 323.625 (4,871,527) Beginning fund balance 2,605,219 2,605,219 Ending fund balance 1,856,719 2,928,844 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 0 0 0 0 0.00% Investment Interest 0 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Transfers out - #303 - Sullivan Rd W Bridge 1,010,509 0 90,114 920,395 8.92% Transfers out - #303 - Pines Rd Underpass 500,000 0 0 500,000 0.00% Transfers out - #309 - Appleway Trail (Pines to f 14,050 0 0 14,050 0.00% Total expenditures 1,524,559 0 90,114 1,434,445 5.91% Revenues over (under) expenditures (1,524,559) 0 (90,114) (1,434,445) Beginning fund balance 4,576,597 4,576,597 Ending fund balance 3,052,038 4,486,483 #313 - CITY HALL CONSTRUCTION FUND Revenues Transfers in - #312 Total revenues Expenditures Capital Outlay - City Hall Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 0 0.00% 0 0.00% 294,400 39,975 371,436 (77,036) 126.17% 294,400 (294,400) 4,800,627 39,975 (39,975) 371,436 (371,436) 4,800,627 (77,036) 126.17% 4,506,227 4,429,191 Page 16 77,036 P:IFinancelFinance Activity Reports\Council Monthly Reparts1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2016 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Budget Year Elapsed = 2016 33.3% 2016 Budget. Actual Actual thru Budget % of April April 30 Remaining Budget Revenues Stormwater Management Fees 1,870,000 130,106 153,785 (1,716.215) 8.22% Investment Interest 1.500 455 1,404 (96) 93.58% Miscellaneous 0 0 0 0 0.00% Total Recurring Revenues 1,871,500 130,561 155,189 (1,716,311) 8.29% Expenditures Wages 1 Benefits / Payroll Taxes 514,132 36,583 143,126 371,006 27.84% Supplies 15,900 2,702 4,477 11,423 28.16% Services & Charges 1,113,683 70,378 174,049 939,634 15.63% Intergovernmental Payments 67,000 0 14,885 52,115 22.22% Vehicle Rentals - #501 11,000 0 2,750 8,250 25.00% Interfund Transfers -out - #001 13,400 0 3,350 10,050 25.00% Total Recurring Expenditures 1,735.115 109,663 342,637 1,392,478 19.75% Recurring Revenues Over (Under) Recurring Expenditures 136,385 20,898 (187,448) (323,833) NONRECURRING ACTIVITY Revenues Grant Proceeds 0 0 0 0 0.00% Developer Contributions 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 0 0 0.00% Expenditures Capital - various projects 500,000 (2,481) (55) 500,055 -0.01% Maintenance Facility Storage Unit 5,000 0 0 5,000 0.00% 193 Effectiveness Study 0 1,079 1,109 (1,109) 0.00% Total Nonrecurring Expenditures 505,000 (1,402) 1,054 503,946 0.21% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (505,000) 1,402 (1,054) 503,946 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (368,615) 22,3C0 (188,502) 180,113 Beginning working capital 1,896,925 1,896,925 Ending working capital 1,528,310 1,708,423 Note: Work performed in the Stormwater Fund for preservation projects is for storrnwater improvements that were kid with the pavement preservation work. Page 17 P:\FinancelFinance Activity Reports\Council Monthly Reports1201612016 04 30,xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2016 ENTERPRISE FUNDS - continued Budget Year Elapsed = 2016 33.3% 2016 Budget Actual April Actual thru Budget April 30 Remaining % of Budget #403 - AQUIFER PROTECTION AREA Revenues Spokane County 500,000 0 0 (500,000) 0.00% Grant DOE - Sprague Park to University LID 1,500,000 0 0 (1,500,000) 0.00% Grant revenue 0 0 0 0 0.00% Total revenues Expenditures 198 Sprague Park to University LID Total expenditures 2,000,000 0 0 (2,009,000) 0.00% 2,000,000 0 0 2,000,000 0.00% 2,000,000 0 0 2,000,000 0.00% Revenues over (under) expenditures 0 0 0 (4,000,000) Beginning working napital 921,660 921,660 Ending working capital 921,660 921,660 Page 18 P:1FiinancelFinance Activity Reports\Council Monthly Reports1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Transfer -in - #001 Transfer -in - #101 Transfer -in - #101 (plow replace) Transfer -in - #402 Investment Interest Total revenues Expenditures Vehicle Acquisitions Snow Plow Replacement Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital Budget Year 2016 2016 23,500 0 6,000 (17,500) 25.53% 31,000 0 7,750 (23,250) 25.00% 40,000 0 10,000 (30,000) 25.00% 6,833 0 2,750 (4,083) 40.25% 1,000 269 829 (171) 82.86% 102,333 269 27.329 (75,004) 26.71% 105,000 225,000 0 0 0 0 105,000 225,000 0.00% 0.00% 330 000 0 0 330,000 0.00% (227,657) 1,248,997 1,021,330 259 27,329 1,248,997 1,276,326 (405,004) #502 - RISK MANAGEMENT FUND Revenues Investment interest 0 2 5 5 0.00% Interfund Transfer- #101 0 0 0 0 0.00% Interfund Transfer - #001 325,000 0 81,250 (243,750) 25.00% Total revenues 325.000 2 81,255 Expenditures Auto & Property Insurance Unemployment Claims Miscellaneous Total expenditures 325,000 2,012 279,310 45,690 85.94% Revenues over (under) expenditures 0 (2,011) Beginning working capital 194,383 Ending working capital 194,383 (243,745) 25.00% 325,000 0 277,298 47.702 85.32% 0 2,012 2,012 (2,012) 0.00% 0 0 0 0 0.00% (198,056) (289,435) 194,383 (3,672) SUMMARY FOR ALL FUNDS Total of Revenues for ail Funds 66,156,527 4,148,529 11,918,146 Per revenue status report 66,156,527 4,148,529 11,918,146 Difference 0 0 (0) Total of Expenditures for all Funds Per expenditure status report 70,683,872 3,348,359 14,491,276 70,683,872 3,348,359 14,491,276 0 0 (0) Total Capital expenditures (included in total expenditures) 18,585.022 153.101 1,706,183 Page 19 P:1Finance\Finance Activity Reports\Council Monthly Reports1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA Investment Report For the Four -Month Period Ended April 30, 2016 Beginning Deposits Withdrawls Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 123 Civic Facilities Replacement 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 304 Mirabeau Point Project 307 Capital Grants Fund 309 Parks Capital Project 310 Civic Bui.dings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management *Local Government Investment Pool 5/1312016 $ 43,165,326.26 $ 3,008,993.33 $ 2,002,501.62 $ 48,176,821.21 2,059,417.69 0.00 0.00 2,059,417.69 (350,000.01) 0.00 0.00 (350,000.01) 15,251.99 0.00 0.00 15,251.99 $ 44,889,995.93 $ 3,008,993.33 $ 2,002,501,62 $ 49,901,490.88 matures: 6/28/2016 11/412016 rate: 0.40% 0.50% Balance Earnings Current Period Year to date Budget $ 32,891,023.44 $ 10,144.55 $ 36,358.78 $ 45,000.00 1,670,972.60 510.72 1,435.04 3,000.00 38,248.07 11.69 35.49 0.00 243,340.24 74.37 209.93 0.00 267,919.43 81.89 232.91 300.00 300,000.00 0.00 0.00 0.00 5,207,912.93 1,591.76 4,912.01 6,500.00 505,159.71 154.40 476.46 600.00 554,566.24 169.50 523.06 700.00 987,396.33 301.79 915.24 1,000.00 1,109,728.63 339.18 1,030.62 1,000.00 22,923.65 7.01 21.62 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 492,759.80 150.61 464.76 500.00 1,182, 549.05 361.44 1,115.37 1,200.00 2,055,135.18 628.14 1,938.37 0.00 0.00 0.00 0.00 0.00 1,488,240.56 454.87 1,403.69 1,500.00 0.00 0.00 0.00 0.00 878,497.66 268.51 828.59 1,000.00 5,117.36 1.56 4.83 0.00 $ 49,901,490.88 $ 15,251.99 $ 511,906.77 $ 62,300.00 Page 20 Total LGIP* BB CD 2 BB CD 3 Investments $ 43,165,326.26 $ 3,008,993.33 $ 2,002,501.62 $ 48,176,821.21 2,059,417.69 0.00 0.00 2,059,417.69 (350,000.01) 0.00 0.00 (350,000.01) 15,251.99 0.00 0.00 15,251.99 $ 44,889,995.93 $ 3,008,993.33 $ 2,002,501,62 $ 49,901,490.88 matures: 6/28/2016 11/412016 rate: 0.40% 0.50% Balance Earnings Current Period Year to date Budget $ 32,891,023.44 $ 10,144.55 $ 36,358.78 $ 45,000.00 1,670,972.60 510.72 1,435.04 3,000.00 38,248.07 11.69 35.49 0.00 243,340.24 74.37 209.93 0.00 267,919.43 81.89 232.91 300.00 300,000.00 0.00 0.00 0.00 5,207,912.93 1,591.76 4,912.01 6,500.00 505,159.71 154.40 476.46 600.00 554,566.24 169.50 523.06 700.00 987,396.33 301.79 915.24 1,000.00 1,109,728.63 339.18 1,030.62 1,000.00 22,923.65 7.01 21.62 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 492,759.80 150.61 464.76 500.00 1,182, 549.05 361.44 1,115.37 1,200.00 2,055,135.18 628.14 1,938.37 0.00 0.00 0.00 0.00 0.00 1,488,240.56 454.87 1,403.69 1,500.00 0.00 0.00 0.00 0.00 878,497.66 268.51 828.59 1,000.00 5,117.36 1.56 4.83 0.00 $ 49,901,490.88 $ 15,251.99 $ 511,906.77 $ 62,300.00 Page 20 P:1Finance\Finance Activity Reports\Council Monthly Reports1201612016 04 30.xlsx CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Four -Month Period Ended April 30, 2016 5/13/2016 Month Difference Received 2015 2016 $ February 1,962,820.56 2,109,906.28 147,085.72 March 1,358,307.78 1,488,699.93 130,392.15 April 1,401,618.35 1,555,221.97 153,603.62 4,722,746.69 May 1,655,903.08 June 1,557,740.48 July 1,886,262.22 August 1,944,085.56 September 1,894,514.58 October 1,765,807.42 November 1,836,885.94 December 1,683, 925.38 January 1,633,949.35 20,581,820.70 5,153,828.18 5,153,828.18 °f4 7.49% 9.60% 10.96% 431,081.49 9.13% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.7% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane PubI c Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.20% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.60% * 8.70% * Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 21 1 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - March For the years 2007 through 2016 P:\FinancelFinance Activity RepartsVTax RevenuelSales Tax120161sales tax collections 2016,xlsx 2007 I 2008 1 2009 1 2010 1 2011 1 2012 1 2013 [ 2014 l 2015 2016 5/6/2016 2016 to 2015 Difference January 1,759,531 1,729,680 1,484,350 1,491,059 1,460,548 1,589,887 1,671,269 1,677,887 1,732,299 1,863,225 130,926 7.56% February 1,155,947 1,129,765 1.098,575 963,749 990,157 1,009,389 1,133,347 1,170,640 1,197,323 1,316,682 119,359 9.97% March 1,196,575 1,219,611 1,068, 811 1,018,468 1,015,762 1,067,733 1,148,486 1,201.991 1,235,252 1,378,300 143,048 11.58% Collected to date 4,112,053 4,079,056 3,651,736 3,473,276 3,466,467 3,667,009 3,953,102 4,050,518 4,164,874 4,558,207 April 1,479,603 1,423,459 1,134,552 1,184,137 1,284,180 1,277,621 1,358,834 1,448,539 1,462,096 0 May 1,353,013 1,243,259 1,098,054 1,102,523 1,187,737 1,174,962 1,320,449 1,400,956 1,373,710 0 June 1,428,868 1,386,908 1,151,772 1,123,907 1,248,218 1,290.976 1,389,802 1,462,558 1,693,461 0 July 1,579,586 1,519.846 1,309,401 1,260,873 1,332,834 1,302,706 1,424,243 1,545,052 1,718,428 0 August 1,516,324 1,377,943 1,212,531 1,211,450 1,279,500 1,299,678 1,465,563 1,575,371 1,684,700 0 September 1,546,705 1,364,963 1,227,813 1,191,558 1,294,403 1,383,123 1,466,148 1,552,736 1,563,950 0 October 1,601,038 1,344,217 1,236,493 1,269,505 1,291,217 1,358,533 1,439,321 1,594,503 1,618,821 0 November 1,443,843 1,292,327 1,155,647 1,139,058 1,217,933 1,349,580 1,362,021 1,426,254 1,487,624 0 December 1,376,434 1,129,050 1,070,245 1,141,012 1,247,920 1,323,189 1,408,134 1,383,596 1,441,904 0 Total Collections 17,437,467 16,161,028 14,248,244 14,097,299 14,850,409 15,427,377 16.587,617 17,440,083 18,209,568 4,558,207 Budget Estimate 17,466,800 17,115,800 17,860,000 14,410,000 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,210,500 Actual over (under) budg (29,333) (954,772) (3,611,756) (312.701) 640,409 1,217,377 1,337,617 450,083 581,168 (13,652,293) Total actual collections as a % of total budget 99.83% 94.42% 79.78% 97,83% 104.51% 108.57% 108.77% 102.65% 103.30% n/a % change in annual total collected 5.36% (7.32%) (11.84%) (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% nla % of budget collected through March 23.54% 23.83% 20.45% 24.10% 24.39% 25.81% 25.92% 23.84% 23.63% 25.03°/4 through March % of actual total collected 23.58% 25.24% 25.63% 24.64% 23.34% 23.77% 23.83% 23.23% 22.87% n/a Chart Reflecting History of Collections through the Month of March 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 March 393,333 9.44% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 + March t February a January Page 22 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - March Actual for the years 2007 through 2016 P\FinancelFinance Activity Reports%Tax RevenueLLodging TaxL20161105 hotel motel tax 2016.xlsx 2007 I 2008 I 2009 1 2010 1 2011 2012 1 2013 } 2014 [ 2015 1 2016 January 25,137.92 28,946.96 23,280.21 22,706.96 22,212.21 21,442.32 24,184.84 25,425.40 27,092.20 February 25,310.66 24,623.06 23,283.95 23,416.94 22,792.14 21,548.82 25,974.98 26,013.62 27,111.00 March 29,190.35 27,509.99 25,272.02 24,232.35 24,611.28 25,654.64 27,738.65 29,383.93 32,998.14 31,887.27 27,773.00 34,330.23 5/6/2016 2016 to 2015 Difference 4,795 17.70% 662 2.44% 1,332 4.04% Total Caliections 79,638.93 81,080.01 71,836.18 70,356.25 69,615.63 68,645.78 77,898.47 80,822.95 87,201.34 93,990.50 6,789.16 7.79% April 37,950.53 40,406.02 36,253.63 39,463.49 38,230.49 52,130.37 40,979.25 48,245.81 50,454.72 0.00 May 31,371.01 36,828.53 32,588.80 34,683.32 33,790.69 37,478.44 40,560.41 41,122.86 44,283.17 0.00 June 36,267.07 46,659.88 40,414.59 39,935.36 41,403.41 43,970.70 47,850.15 52,617.63 56,975.00 0.00 July 56,281.99 50,421.37 43,950.26 47,385.18 49,311.97 52,818.60 56,157.26 61,514.48 61,808.87 0.00 August 51,120.70 50,818,35 50,146.56 54,922,99 57,451.68 57,229.23 63,816.45 70,383.93 72,696.67 0.00 September 57,260.34 60,711.89 50,817.62 59,418.96 58,908.16 64,298.70 70,794.09 76,099.59 74,051.29 0.00 October 43,969.74 38,290.46 36,784.36 41,272.35 39,028.08 43,698.90 43,835.57 45,604.07 49,879.71 0.00 November 36,340.64 35,582.59 34,054.79 34,329.78 37,339.36 39,301.22 42,542.13 39,600.06 42,376.17 0.00 December 31,377.41 26,290.11 27,131.43 26,776.84 32,523.19 30,432.13 34,238.37 33,256.28 41,509.90 0.00 Total Collections 461,578.36 467,089.21 423,978.22 448,544.52 457,602.66 490,004.07 518,672.15 549,267.46 581,236.84 93,990.50 Budget Estimate 400,000.00 400,000.00 512,000.00 380,000.00 480.000.00 430,000.00 490,000.00 530,000.00 550,000.00 550,000.00 Actual over (under) budg 61,578.36 67,089.21 (88,021.78) 68,544.52 (22,397.34) 60,004.07 28,672.15 19,267.46 31,236.84 (456,009.50) Total actual collections as a % of total budget 115,39% 116.77% 82.81 % 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% nia % change in annual total collected 10.67% 1.19% (9.23%) 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% nla % of budget collected through March 19.91% 20.27% 14.03% 18.51% 14.50% 15.96% 15.90% 15.25% 15.85% 17.09% % of actual total collected through March 17.25% 17.36% 16.94% 15.69% 15.21% 14.01% 15.02% 14.71% 15.00% n/a Chart Reflecting History of Collections through the Month of March 100,000.00 90,000.00 80,000.00 70,000.00 60,000.00 50,000.00 40,000.00 30,000.00 20,000.00 10,000.00 0.00 2007 2008 March 2009 2010 2011 2012 2013 2014 2015 2016 March February January Page 23 CITY OF SPOKANE VALLEY, WA lst and 2nd 114% REET Collections through March Actual for the years 2007 through 2016 P:1FinancetFinance Activity ReportslTax RevenuetREET120161301 and 302 REET for 2016.xlsx 2007 1 2008 2009 1 2010 1 2011 1 2012 1. 2013 j 2014 l 2015 l 2016 January 228,896.76 145,963.47 55,28125 59,887.08 64,128.13 February 129,919.79 159,503.34 45,180.53 64,121.61 36,443.36 March 263,834.60 133,513.35 73,306.86 86,204.41 95,879.78 46,358.75 56,114.56 71,729.67 56,898.40 155,226.07 72,171.53 61,191.55 67,048.50 81,723.70 96,140.79 103,507.94 165,867.91 104,446.46 83,583.39 265,301.85 5/6/2016 2016 to 2015 Difference s 0io 8,306 8.64% (19,925) (19.25%) 99,434 59.95% Collected to date 622,651.15 438,980.16 173,768.64 210,213.10 196,451.27 174,202.98 284,296.00 209,963.75 365,516,64 453,331.70 87,815.06 24.02% April 211,787.08 128,366.69 81,155.83 99,507.19 79,681.38 86,537.14 90,376.91 105,448.15 236,521.17 0.00 May 222,677.17 158,506.43 77,463.58 109,624.89 124,691.60 111,627.22 116,164.91 198,869.74 165,748.39 0.00 June 257,477.05 178,202.98 105,020.98 105,680.28 81,579.34 124,978.28 139,112.11 106,675.77 347,420.87 0.00 July 323,945.47 217,942.98 122,530.36 84,834.48 79,629.06 101,048.69 128,921.02 208,199.38 217,374.58 0.00 August 208,039.87 133,905.93 115,829.68 72,63027 129,472.44 106,517.19 117,149.90 172,536.46 202,525 05 0.00 September 165,287.21 131,240.36 93,862.17 75,812.10 68,019.83 63,516.73 174,070,25 152,322.59 179,849.27 0.00 October 206,442.92 355,655.60 113,960.52 93,256.02 61,396.23 238,094.79 117,805.76 123,504.75 128,832.69 0.00 November 191,805.53 147,875,00 133,264.84 72,021.24 74,752.72 104,885.99 78,324.02 172,226.74 129,869.62 0,00 December 179,567.77 96,086.00 71,365.60 38,724.50 65,077.29 74,299.65 75,429.19 117,681.62 157,919.41 0.00 Total distributed by Spokane County 2,589,681.22 1,986,762.13 1,088,222.20 962,304.07 960751.16 1,185,706.66 1,321,650.07 1,567,428.95 2,131,577.69 453,331.70 Budget estimate 2,000,000.00 2,000,000.00 2,000,000.00 760,000.00 800,000.00 950,000.00 1,000,000.00 1,200.000.00 1,600,000.00 1,600,000.00 Actual over (under) budget 589,681.22 (13,237.87) (911,777.80) 202,304.07 160,751.16 235,706.66 321,650.07 367,428.95 531,577.69 (1,146,66820) Total actual collections as a % of total budget 129.48% 99.34% 54.41% 126.62% 120.09% 124.81% 132.17% 130.62% 133.22% n/a % change in annual total collected 5.22% (23,28%) (45.23%) (11.57%) (0.16%) 23.41% 11,47% 18.60% 35.99% n/a % of budget collected through March 31.13% 21.95% 8.69% 27.66% 24.56% 18.34% 28.43% 17.50% 22.84% 28.33% % of actual total collected through March 24.04% 22.10% 15.97% 21.84% 20.45% 14.69% 21.51% 13.40% 17.15% n/a Chart Reflecting History of Collections through the Month of March 700,000.00 600,000.00 500,000.00 400,000.00 300,000.00 200,000.00 100,000.00 0.00 2007 2008 2009 2010 2011 March 2012 2013 2014 2015 2016 March • February u January Page 24 H:\Finance Activity Reports\2015jdebt capacity.xlsx CITY OF SPOKANE VALLEY, WA. Debt Capacity 2/17/2016 2015 Assessed Value for 2016 Property Taxes Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value 7,748,275,097 Maximum Debt Capacity Outstanding as of 12/31/2015 Remaining Debt Capacity ara Utilized 77,482,751 116,224,126 193,706,877 193,706,877 581,120,631 0 6,375,000 0 0 6,375,000 77,482,751 109,849,126 193,706,877 193,706,877 574,745,631 0.00% 5.49% 0.00% 0.00% 1.10% 2014 LTGO Bonds Period Ending CenterPlace Road & Street Improvements Total Bands Repaid Bonds Remaining t 12/1/2014 12/1/2015 12/1/2016 12/1/2017 12/1/2018 12/1/2019 12/1/2020 12/1/2021 12/1/2022 12/1/2023 12/1/2024 12/1/2025 12/1/2026 12/1/2027 12/1/2028 12/1/2029 12/1/2030 12/1/2031 12/1/2032 12/1/2033 225,000 175,000 135,000 125,000 300,000 360,000 400,000 260,000, 660,000 185,000 190,000 230,000 255,000 290,000 320,000 350,000 390,000 430,000 465,000 505,000 395,000 300,000 245,000 225,000 180,000 130,000 165,000 130,000 130,000 135,000 140,000 140,000 145,000 150,000 155,000 315,000 320,000 365,000 395,000 430,000 465,000 500,000 545,000 0 430,000 0 465,000 0 505,000 0 395,000 0 300,000 0 245,000 0 225,000 0 180,000 0 130,000 0 165,000 5,250,000 1,125,000 6,375,000 5,650,000 1,385,000 7,035,000 Page 25 P:IFinanceWinance Activity ReportslTax Revenu&MVFT12016\motor vehicle fuel tax collections 2016.xlsx CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - March For the years 2007 through 2016 2007 1 2008 1 2009 1 2010 2011 1 2012 1 2013 1 2014 2015 2016 January 172,711 165,698 133,304 February 162,079 149,799 155,832 March 156,194 159,316 146,264 161,298 145,869 140,486 154,792 146,353 141.849 159,607 135,208 144,297 146,145 145,998 135,695 152,906 152,598 148,118 145,455 131,247 140,999 5/6/2016 2016 to 2015 Difference 163,918 11,320 7,42% 163,037 17,582 12.09% 145,537 4,538 3.22% Collected to date 490,984 474,813 435,400 447,653 442,994 439,112 427,838 432,271 439.052 472,492 33,440 7.62% April 175,010 165,574 161,117 161,721 165,019 153,546 156,529 156,269 157,994 0 May 173,475 162,281 156,109 158,119 154,700 144,670 151,595 156,850 156.259 0 June 183,410 176,085 173,954 168,146 158,351 159,827 167,479 161,965 164,872 0 July 178,857 166,823 169,756 164,221 165,398 160,565 155,348 157 .805 168,205 0 August 183,815 171,690 179,012 176,869 153,361 164,050 173,983 172 308 186,277 0 September 191,884 176,912 175,965 175,067 173,820 171,651 195,397 173,299 174,505 0 October 180,570 165,842 163,644 164,475 158,889 153,022 133,441 160,539 161,520 0 November 181,764 193,360 167,340 168,477 160,461 162,324 164,303 165,871 181,771 0 December 159,750 142,230 144,376 143,257 124.714 138,223 142,140 141,298 153,338 0 Total Collections 2,099,519 1,995,610 1,926,673 1,928,005 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 472,492 Budget Estimate 2,000,000 2,150,000 2,050,000 1,900,000 1,875,000 1,897,800 1,861,100 1,858,600 1,858,600 2,004,900 Actual over (under) budg 99,519 (154,390) (123,327) 28,005 (17,293) (50,810) 6,953 19,875 85,193 (1,532,408) Total actual collections as a % of total budget 104.98% 92.82% 93.98% 101.47% 99.08% 97.32% 100.37% 101.07% 104.58% nla % change in annual total collected 6.25% (4.95%) (3.45%) 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% nla % of budget collected through March 24.55% 22.08% 21.24% 23.56% 23.63% 23.14% 22.99% 23.26% 23.62% 23.57% % of actual total collected through March 23.39% 23.79% 22.60% 23.22% 23.85% 23.77% 22.90% 23.01% 22.59% n/a Chart Reflecting History of Collections through the Month of March 600,000 500,000 400,000 300,000 200,000 100,000 March 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 March • February uJanuary Page 26 P;1Finance\Fnance Activity ReportsiTax Revenue\Telephone Tax120161telephone utility tax collections 2016.xlsx CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - March For the years 2009 through 2016 2009 1 2010 1 2011 j 2012 i 2013 1 2014 2015 1 2016 January 128,354 234,622 February 282,773 266,041 March 230,721 264,175 241,357 230,366 245,539 193,818 261,074 234,113 217,478 216,552 223,884 210,777 205,953 208,206 177,948 212,845 174,738 182,167 173,971 177,209 5/612016 2016 to 2015 Difference 4,219 2,37% (38,874) (18.26%) 2,471 1.41% Collected to date 641,848 764,838 717,262 689,005 657,914 624,936 565,531 533,347 (32,184) (5.69%) April 275,775 254,984 238,561 229,565 214,618 206,038 214,431 0 May 242,115 255,056 236,985 227,469 129,270 210,010 187,856 0 June 239,334 251,880 239,013 234,542 293,668 210,289 187,412 0 July 269,531 250,593 244,191 226,118 213,078 205,651 190,984 0 August 260,408 246,261 349,669 228,789 211,929 205,645 185,172 0 September 249,380 240,111 241,476 227,042 210,602 199,193 183,351 0 October 252,388 238,500 237,111 225,735 205,559 183,767 183,739 0 November 254,819 247,848 240,246 225,319 212,947 213,454 175,235 0 December 368,775 236,065 236,449 221,883 213,097 202.077 183,472 0 Total Collections 3,054,473 2,986,136 2,980,963 2,735,467 2,562,682 2,461,050 2,257,183 533,347 Budget Estimate 2,500,000 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 Actual over (under) budg 554,473 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (1,806,653) Total actual collections as a % of total budget % change in annual total collected % of budget collected through March % of actual total collected through March 122.18% 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% n/a n/a (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) n/a 25,67% 27.32% 23.91% 22.97% 22.69% 22.72% 22.05% 22.79% 21.01% 25.61% 24.06% 25.19% 25.67% 25.39% 25.05% n/a Chart Reflecting History of Collections through the Month of March 900,000 800,000 700.000 600,000 500,000 400,000 300,000 200,000 100,000 0 2009 2010 2011 2012 2013 2014 2015 2016 LI March ■ February January Page 27 Spokane j`Jalle3,1st Quarter 2016 Operations & Administrative Services— 1st Quarter 2016 Operations & Administrative Services DMINISTRATIVE: • Public Safety Workshop Presentation including Services Cost Trends and History and Comparative Analysis of Like -Size Cities • Communicated Changes to False Alarm Program to PSC and Worked with PIO to Draft Article for Quarterly Newsletter • With Solid Waste Collection Services Team, Helped Draft RFQfor Consultant, Conduct Interviews, and Select Consultant • Evaluated Long -Term Provision of PEG Services • SCRAPS Presentation to Council • SCRAPS Advisory Board Meeting — Discussion About Budget Deficits and License Revenue • Public Safety Liability Calculation for 2015 • Precinct Building 2015 Cost Reconciliation and 2016 Estimate for County Portion • Addressed Yard Waste Pickup Dates with Waste Management • Worked with PIO to Draft SCRAPS Pet License Article for Quarterly Newsletter • Evaluated Changes to GIS Licenses and Online Licenses and Updated Hourly Rates • Evaluated and Processed CAD/RMS Payments HUMAN RESOURCES: Recruiting/Employment Activity to Fill Budgeted Positions Recruitment Filled or Recruiting PT Recreation Assistant— Host Recruiting Administrative Assistant— PW Filled Accountant/ Budget Analyst (.75 FTE) Filled Park Program Lead Recruiting Recreation Intern Recruiting Recruitment Filled or Recruiting Summer Day Camp Counselors Recruiting Summer Day Camp Lead Counselor Recruiting Summer Day Camp Asst Lead Counselor Recruiting Stormwater Intern Recruiting Engineering Technician I Recruiting Special Projects: Transition of City's Health Reimbursement Account from Discovery Benefits to Navia effective January 1, 2016. Page 1 Spokane .Valley Operations & Administrative Services— 1st Quarter 2016 Public Information lst Quarter 2016 • MEDIA RELATIONS: Media contacts: 58 Does not include those that were subsequently referred to another City resource or multiple contacts on same request. Media releases & traffic: 35 Including: 4 calendar requests, 7 traffic alerts, 19 regular & 5 snow information Earned media stories: 39 Does not include all television/radio/web as not all are available online Equivalent ad value of earned media stories: $5,665.67 This total is just for known broadcast coverage as not all broadcast media make copies available for online retrieval, and calculates blog coverage based on one minimum ad size. Total media stories: 170 Does not include ads, police reports, or all television/ radio/web as not all are available online. • Citizen Contacts: 48 • Media Release email distribution subscribers: 640 • Traffic Alert email distribution subscribers: 648 • Snowlnfo Email subscribers: 691 • Hot Topic Community ENewsletter Subscribers: 818 • Website Updates: 16 Areas of Significant Focus: • Snowlnfo • CenterPlace Catering contract • CPG report • Finalize Winter HotTopic; begin drafting spring HotTopic newsletter Page 2 Spokane Operations & Administrative Services— 1st Quarter 2016 Website Summary 1st Quarter 2016 1st Quarter 2016 January February March Year to Date Unique User Sessions 7601 9083 10229 26913 Top Five Pages Viewed Job Openings 1432 2671 2503 6606 Permit Center 995 1397 1767 4159 SV Agenda Packet 1140 1038 1336 3514 Council 986 1239 1257 3482 Police 409 780 1205 2394 Top Five "Referrer" Websites Google 4493 5485 6475 16453 Bing 329 296 269 894 Spokane County 131 149 146 426 County Ideas 115 124 139 378 Spokanecares.org 84 107 131 322 Page 3 Spokane jUalley Operations & Administrative Services' 1st Quarter 2016 CENTRAL RECEPTION 1st Quarter 2016 BUSINESS Registrations: 653 New & 2,053 Reactivations VISITOR VOLUME: 539 Total Visitors CALL LOG VOLUME: 1,675 Total Calls Page 4 Spokane jUalley Operations & Administrative Services— 1st Quarter 2016 E-GOV C.A.R.E.S. REQUESTS lst Quarter 2016 Total C.A.R.E.S. 1st Quarter: 160 140 120 100 80 60 40 20 - \�� r°6. tee°tea ra�ac CZ - \aa v ea O • �`°° a° <,<ac eget zos SL. tVi SL 44 'Sta �� `°t c�C` X) Q0 h°. January February March Page 5 Rick VanLeuven Chief of Police Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sheriff's Office and the Community, Dedicated to Your Safety. Ozzie Knezovich Sheriff TO: Mark Calhoun, Deputy City Manager FROM: Rick VanLeuven, Chief of Police DATE: May 16, 2016 RE: Monthly Report April 2016 April 2016: April 2015: CAD incidents: 4,864 CAD incidents: 4,972 Reports taken: 1,860 Reports taken: 1,671 Traffic stops: 763 Traffic stops: 1,245 Traffic reports: 251 Traffic reports: 277 CAD incidents indicate calls for service as well as self -initiated officer contacts. Hot spot maps are attached showing April residential burglaries, traffic collisions, vehicle prowlings, and stolen vehicles. Also attached are trend -line graphs for 2013, 2014, 2015 and 2016: Citations, Spokane Valley Dispatched Calls, Self -Initiated Calls, Collisions, Persons Crimes, Property Crimes, and Sex Crimes. Also included is the April Crimes by Cities stats report. This report reflects incidents that occurred in a specific city to which a deputy from Spokane County took the courtesy report. For example, an individual may have had his car stolen in Airway Heights, and he waited until he returned home in the Newman Lake area to make a report. In 2011, we switched from UCR to NIBRS classification. As a result, certain crimes were broken down to their violation parts for NIBRS and each part is now counted. Consequently, comparing certain crimes before 2011 to crimes during or after 2011 is not recommended using the graphs. The crimes that are impacted by the NIBRS classification changes that should not be compared to prior graphs include: Adult Rape, Assault, Forgery and Theft. ADMINISTRATIVE: Chief VanLeuven attended the Joint Leadership Forum monthly meeting in early April. He also participated in quarterly In -Service Training at the Sheriff's Training Center. In mid-April, Chief VanLeuven attended a Citizens Advisory Board (CAB) Peer Review Meeting with the consultant conducting the review, Kathryn Olson. In her final report, Ms. Olson said, "The CAB and Sheriff Knezovich should be commended for taking the proactive step of evaluating the CAB's role in providing oversight for the Spokane County Sheriff's Office." Ms. Olson also Page 1 commented that as recommendations are made and considered, "it will be important to continue to elicit stakeholder input about contemplated changes and provide feedback on the deliberation process. This is all towards helping the CAB meet its stated purpose of `enhancing police/community relations, communications, transparency, and community confidence.'" Later in the evening, Chief VanLeuven attended the monthly Citizens Advisory Board meeting held at the Spokane Regional Health District. Chief VanLeuven and Sheriff Knezovich attended the National Association of Professional Mortgage Women's Luncheon in mid-April. He provided an overview of the current status of incidents in the Spokane Valley to include crimes/drugs/burglaries/car prowls, etc. The floor was then opened to questions, which members very much appreciated. Chief VanLeuven was present for the Spokane Regional Law & Justice Council's media event, announcing that Spokane County is the recipient of the MacArthur Foundation's grant. Later that evening, Chief VanLeuven attended the Salvation Army's annual dinner/fundraiser. The monthly meeting of the Spokane Regional Safe Streets Task Force Board was held in mid-April, which Chief VanLeuven attended. The Annual Service Awards Presentation for Spokane County was held in late April, which Chief VanLeuven attended. There was a significant group of Spokane Valley Police Department employees recognized for their years of employment with the county. The end of April brought the monthly meeting of the Inland Northwest Law Enforcement Leadership Group, which Chief VanLeuven attended. SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of April, S.C.O.P.E. participated in: • Senior Resource Fair at CenterPlace • Retired Educator's Association Conference • S.C.O.P.E. Basic Training — 16 new volunteers • Safe Kids Coalition Meeting • Shriners Circus- Traffic Control • Bicycle Safety Training at Broadway Elementary School • Bicycle Safety Training at Greenacres Elementary School • GoodGuides Mentoring WVHS • East Valley Community Coalition Mtg. • Crime Stoppers Mtg. • GSSAC Coalition Mtg. • Operation Family ID April 2016 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 11 141.5 86.5 228.0 East Valley* 26 426.0 242.0 668.0 Edgecliff 20 346.0 63.0 409.0 Trentwood 7 191.5 98.0 289.5 University 23 436.0 74.5 510.5 West Valley* 27 669.5 4.5 674.0 TOTALS 114 2,210.5 568.5 2,779.0 Page 2 Volunteer Value ($22.14 per hour) $61,527.06 for April 2016 Spokane Valley Graffiti Report TRAINING HOURS 2012 2013 2014 2015 2016 Jan. 0 2 3 5 5 Feb. 0 7 16 8 1 March 2 13 11 7 7 April 14 9 30 14 3 May 16 4 4 10 0 June 15 9 13 5 July 41 7 12 4 Aug. 57 22 6 10 Sept. 26 4 12 6 Oct. 30 7 6 6 Nov. 19 7 2 4 Dec. 37 1 7 10 Total 257 92 97 89 16 S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 23 on -scene hours (including travel time) in April, responding to crime scenes, motor vehicle accidents and providing traffic control; 6 hours was for incidents specifically in Spokane Valley. There was 1 Special Event in Spokane Valley in April, the Moran Prairie 5K Race, where three volunteers collectively spent 12 hours. Total April volunteer hours contributed by SIRT, including training, stand-by, response and special events is 494; total for 2016 is 2,028. Abandoned vehicles tagged by S.C.O.P.E. volunteers for impoundment in Spokane Valley in March totaled 20 and in April totaled 27 with 9 vehicles in March and 6 in April, respectively, eventually cited and towed. Fifteen hulks were processed in March and 14 hulks processed in April. During the month of April, a total of 103 vehicles were processed; total for 2016 is 355. SCOPE LATENT PRINT STATS SCOPE DISABLED PARKING ACTIVITY REPORT TRAINING HOURS SCSO SVPD TOTAL January 0 29 36 65 February 4.5 21 39 60 March 0 23 20 43 April 0 18 48 66 YTD - TOTAL 4.5 91 143 234 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane Valley # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non- Disabled Infractions Issued January 2 11 2 0 0 February 2 1.5 2 0 0 March 2 53 4 0 0 April 3 60 8 0 0 YTD Total 9 125.5 16 0 0 Page 3 Spokane County # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non -Disabled Infractions Issued January 2 26.5 2 0 0 February 2 18 0 0 0 March 1 16 1 10 0 April 2 115 0 0 0 YTD Total 7 175.5 3 10 0 OPERATIONS: Male Stabbed During Fight - Spokane Valley Sheriff's Deputies arrested a 24 -year-old male in early April, after he stabbed the victim during a fight. The victim confronted the suspect after learning his wife had been texting the male suspect and had a previous intimate relationship with him. The incident began just after 10:00 p.m., in the parking lot of Timber Creek Buffet located at 9211 E. Montgomery in Spokane Valley. The victim, who had learned about the text messages and previous relationship several days ago, became upset during the day and decided he wanted to confront the suspect. He drove to the parking lot of the restaurant to wait for the suspect as his wife tried to calm him down. After more than an hour, the male suspect exited the restaurant and the victim confronted him. According to witnesses, the male suspect began hitting the victim and continued to punch and kick him while he was on the ground. The suspect fled the scene leaving the victim lying on the ground with injuries to his head and face, as well as a severe stab wound to his abdomen. Responding deputies located the suspect in the parking lot as he tried to flee. Deputies observed blood on his steering wheel and on his hands. A knife was observed inside his vehicle. The male suspect was transported and booked into the Spokane County Jail for Assault 1st Degree. The victim was transported to a local hospital for his injuries and was listed in serious condition. Drugs, Vehicles and Firearm Seized, Dealer Arrested - The Spokane Regional Safe Streets Task Force (SRSSTF) concluded a several months -long Delivery of a Controlled Substance investigation in early April with the assistance of the Spokane County Sheriff's Office SWAT Team. In early April, members of the SRSSTF and SWAT Team served a search warrant at a residence located in the 8100 block of East Appleway Avenue in Spokane Valley. The primary suspect, a 33 -year-old male, a self -admitted gang member and convicted felon (convictions to include robbery, drug charges and unlawful possession of a firearm) turned himself in to the Spokane County Jail the previous evening for an unrelated assault charge. His 27 -year-old male roommate and an additional associate were at the residence at the time of the warrant service. A quantity of methamphetamine, crack cocaine, and heroin was seized from the residence as well as a firearm and other indications that sales of controlled substances were taking place. The roommate admitted to being an active heroin dealer and also being in possession of the firearm, heroin, and methamphetamine; his criminal history precludes him from legally possessing a firearm. The roommate was transported and booked into the Spokane County Jail for Possession of a Controlled Substance with Intent to Deliver and Unlawful Possession of a Firearm 2nd Degree. Additional charges for the 33 -year-old male suspect, to include Delivery of a Controlled Substance, are expected in the near future. SRSSTF seized a 2005 Infiniti, a 2000 Lexus, a 2007 Jeep Cherokee, and $2,110 in currency. Spokane Regional Safe Streets Task Force Investigators continue to work this case with additional charges and/or arrests possible. The Spokane Regional Safe Streets Task Force is comprised of investigators from the Spokane County Sheriff's Office, Spokane Valley Police Department, Spokane Police Department, Washington State Patrol, Washington State Department of Corrections and the FBI. The SRSSTF is Page 4 a FBI sponsored task force working to alleviate the criminal activities of gangs, violent criminals and upper level drug traffickers. SVIU & SWAT Address Nuisance House - Spokane Valley Sheriff's Investigative Unit (SVIU) Detectives assisted by the Spokane County Sheriff's Office SWAT Team served a search warrant in mid-April at a residence located in the 4500 block of E. 2' Avenue in Spokane Valley. The search warrant resulted in four arrests and over 20 people located and detained inside the residence. This residence has been connected to 33 law enforcement calls for service related to drugs, stolen vehicle recoveries, suspicious vehicles/persons, theft and prostitution since January of this year. To date, seven suspects have been arrested for various crimes at or leaving this residence. These arrests include possession of a controlled substance, possession of a stolen motor vehicle, providing false statements and several warrant arrests including escape from community custody. Investigators, assisted by information provided by patrol deputies, developed probable cause to arrest the 52 -year- old homeowner for Unlawful Use of Building for Drug Purposes and his 54 -year-old roommate for Possession of a Controlled Substance-Heroin/Methamphetamine and Possession of a Dangerous Weapon as a result of the months long investigation. The homeowner has one previous felony conviction for drugs and his roommate is a 15 -time convicted felon with charges including drugs, possession of stolen property, attempted assault 211d and reckless endangerment. Both male suspects were booked into the Spokane County Jail for the listed charges. Arrests also included a 39 -year-old female for a confirmed Washington State Department of Corrections felony warrant for Escape Community Custody; a 50 -year-old male for a misdemeanor warrant; and a 24 -year-old male for a misdemeanor warrant. Investigators located heroin, methamphetamine, and $1,886 in cash, a small caliber handgun and a large amount of used hypodermic needles inside the residence. This investigation continues as detectives conduct interviews and process evidence. Spokane Valley Patrol Deputies will continue additional patrols in the area to address the constant criminal acts associated with this residence as they work to provide peace and safety to the citizens living in the area. De-escalation & Restraint Prevent "Suicide by Cop" - Spokane Valley Sheriffs Deputies responded to a suicidal person armed with a knife who cut both his wrists, stabbed himself in the chest and demanded deputies shoot him. Even though the adult man charged toward deputies with the knife, they successfully used tactics and OC spray to disarm and restrain him allowing medics to treat his wounds. In mid-April at approximately 5:00 p.m., Spokane Valley Sheriff's Corporal Jeff Thurman arrived at a residence located in the 18400 block of East Appleway and made contact with a man who was suicidal and armed with a knife. The man was standing inside a tent with the screen zipped closed holding a 4" fixed blade knife yelling, "I want to die. Kill me!" Corporal Thurman told the man to drop the knife and that he was there to help. The man did not follow Corporal Thurman's instructions and escalated the situation by raising the knife. A few minutes later, Deputy Sciortino arrived to assist with the call. Corporal Thurman, with his weapon drawn but pointed low, approached the screen to try and open it. The male charged toward Corporal Thurman with the knife causing Corporal Thurman to jump back to avoid being stabbed. The male, covered in blood, began pressing the knife back and forth on his chest and said, "The only way I'm coming out is if you kill me." The deputies, fearing for their safety as well as the safety of the male, continued to work together to try and end this life-threatening situation peacefully and get the male the medical help he desperately needed. The male continued to refuse to follow instructions and began to press the knife into his chest with more force. Fearing the male was about to stab himself in the chest in an attempt to take his own life, Deputy Sciortino moved forward and cut the screen to allow access inside. The male charged toward Deputy Sciortino with the knife causing Corporal Thurman to raise his weapon and prepare to fire if needed to stop the male from stabbing Deputy Sciortino. Deputy Sciortino was able to jump out of the way in time allowing Corporal Thurman to lower his weapon again. The Page 5 male suddenly yelled, "Oh yeah!" and threw the knife down on the bed inside the tent. He grabbed a razor blade and began cutting his wrists causing him to bleed profusely from the wounds. Deputy Sciortino sprayed OC into the tent in an attempt to quickly end this very tense situation and get the male medical attention but the man continued to cut himself as he yelled, "Shoot me! Just (expletive) shoot me!" A few seconds later, the OC took effect and the male threw the razor blade down and agreed to exit the tent. The man was restrained and Spokane Valley Fire personnel began to provide medical treatment. The man escalated again as he tried to get up and began swinging at the medic yelling "Kill me!" The deputies maintained control of the man while he was treated. He was safely transported to a local hospital for further treatment and a medical evaluation. Corporal Thurman and Deputy Sciortino used great restraint during this very volatile, life-threatening situation. The man clearly wanted the deputies to shoot him and end his life, but the deputies, knowing the man needed their help, placed their own lives in jeopardy to save his. Thankfully, due to their efforts, the male's life was saved allowing him to receive the medical attention he desperately needed. Deputies Will NEVER Ask You to Pay Fines Over the Phone - The Spokane County Sheriff's Office has once again received reports of a male claiming to work for the Sheriff's Office who is demanding citizens pay fines immediately over the phone and threatens arrest if the potential victim does not follow his demands. Do NOT be fooled. This is a scam and neither the Sheriff's Office nor any other law enforcement agency will demand you go to a store to obtain a prepaid credit card or voucher to pay fines. In this case, a male claiming to be "Deputy Walker" called from (509)237- 5534. The scammer had a southern accent and stated the victim had a warrant for failing to appear for jury duty and a second warrant for contempt of court. He demanded the victim go to Fred Meyer and get a money voucher in the amount of $989 to pay for the fines and avoid arrest. The scammer was so brazen, he told the victim once a card was purchased, she needed to go to the credit/debit kiosk located inside the Public Safety Building (1100 W. Mallon). The scammer demanded a call back once she was at the kiosk and again threatened arrest if she didn't follow his instructions. Thankfully, in this case, the scammer did not claim another victim. The Spokane County Sheriff's Office would like to remind everyone law enforcement will NOT call and demand payment or personal information over the phone. These scammers continue to change their story but they all have the same theme: they want your hard earned money or your identity by obtaining your personal information. Don't be fooled, don't be their next victim. ******************** Page 6 SV Crime Report Date Range: 4/1/2016 to 4/30/2016 Year To Date Totals: Full Year Totals: Regional Intelligence Group 9 April -2016 April -2015 2016 -YTD 2015 -YTD 2015 2014 2013 2012 2011 2010 BURGLARY 90 69 318 296 999 1,167 1,079 1,030 997 918 FORGERY 50 41 232 198 633 658 693 627 515 341 MAL MISCHIEF 152 130 562 551 1,678 1,645 1,624 1,763 1,548 1,177 NON -CRIMINAL 18 7 62 50 134 151 106 108 160 913 PROP OTHER 129 124 502 501 1,595 1,449 1,463 1,355 1,114 855 RCRVD VEH 51 24 207 117 409 464 531 438 407 293 STLVEH 59 35 213 139 516 573 596 570 515 478 THEFT 247 247 978 1,009 3,089 3,096 3,105 2,753 2,407 2,358 VEH OTHER 17 12 64 71 201 279 268 287 194 3 VEH PROWL 138 64 386 418 1,183 1,196 1,205 1,160 1,488 1,395 TOTAL PROPERTY CRIMES 951 753 3,524 3,350 10,437 10,678 10,670 10,091 9,345 8,731 ASSAULT 84 81 353 354 1,072 1,087 902 891 955 888 DOA/SUICIDE 27 24 100 93 275 222 218 250 208 188 DV 60 46 252 189 695 485 386 402 498 1,141 HOMICIDE 0 0 5 0 2 3 2 2 3 1 KIDNAP 2 2 12 9 28 41 24 16 14 16 MENTAL 17 34 113 131 381 307 268 270 252 289 MP 16 12 56 49 190 138 156 154 124 128 PERS OTHER 289 279 1,167 1,136 3,494 3,203 2,976 2,901 2,372 1,603 ROBBERY 4 7 20 34 90 94 88 74 59 57 TEL -HARASS 9 12 42 46 111 132 148 212 162 153 TOTAL MAJOR CRIMES 508 497 2,120 2,041 6,338 5,712 5,168 5,172 4,647 4,464 ADULT RAPE 5 8 28 27 80 70 64 75 62 44 CHILD ABUSE 3 2 12 12 30 42 26 27 56 115 CUSTINTFER 13 11 46 68 197 237 236 190 184 206 IND LIBERTY 1 0 5 3 25 29 20 27 17 8 MOLES/CHILD 0 0 0 0 0 0 0 0 18 47 RAPE/CHILD 3 1 4 5 14 13 13 13 23 28 RUNAWAY 41 37 129 140 409 406 397 530 510 490 SEX OTHER 5 8 23 19 66 69 45 37 56 215 SEX REGIS F 0 0 0 0 2 0 4 8 2 1 STALKING 4 1 9 6 16 24 21 24 19 18 SUSP PERSON 49 51 215 203 602 604 440 423 340 215 TOTAL SEX CRIMES 124 119 471 483 1,441 1,494 1,266 1,354 1,287 1,387 DRUG 26 25 106 116 379 336 314 424 511 534 ISU OTHER 0 0 0 0 0 0 0 0 2 2 TOTALITF 26 25 106 116 379 336 314 424 513 536 TRAFFIC 251 277 1,175 1,120 3,476 3,216 3,525 3,957 3,569 3,081 TOTAL TRAFFIC REPORTS 251 277 1,175 1,120 3,476 3,216 3,525 3,957 3,569 3,081 TOTAL REPORTS RECEIVED 1,860 1,671 7,396 7,110 22,071 21,436 20,943 20,998 19,361 18,199 Printed 5/12/2016 5:47:21 PM Rpt011 Page 1 of 1 RMS Crimes by Cities (Only incidents handled by Spokane County Sheriff's Office) Date Range: 4/1/2016 to 4/30/2016 Regional Intelligence Group 9 AH CH DP FC FF LAH LL ML MW RF SCO SPA SPK SV WAV TOTALS BURGLARY 0 0 2 0 2 1 0 2 1 0 86 0 2 90 0 186 FORGERY 0 0 3 0 0 0 0 4 2 2 53 0 2 50 0 116 MAL MISCHIEF 0 0 2 0 0 1 0 4 6 0 119 1 2 152 0 287 NON -CRIMINAL 0 0 0 0 0 0 0 0 0 0 11 0 0 18 0 29 PROP OTHER 0 0 4 2 1 0 0 2 4 0 90 0 31 129 0 263 RCRVD VEH 0 0 0 0 0 0 0 0 0 0 35 0 1 51 0 87 STL VEH 0 0 0 0 0 0 0 0 0 0 38 0 0 59 0 97 THEFT 0 0 7 0 2 1 0 2 4 2 139 1 4 247 0 409 VEH OTHER 0 0 0 0 0 0 0 0 0 0 10 0 0 17 0 27 VEH PROWL 0 0 5 0 1 1 0 0 2 1 90 0 1 138 0 239 TOTAL PROPERTY CRIMES 0 0 23 2 6 4 0 14 19 5 671 2 43 951 0 1,740 ASSAULT 0 0 1 0 0 0 0 9 0 0 63 1 1 84 0 159 DOA/SUICIDE 0 0 2 0 0 0 0 0 0 0 30 0 1 27 0 60 DV 0 0 3 0 0 0 0 3 0 0 26 0 3 60 0 95 KIDNAP 0 0 0 0 0 0 0 0 0 0 1 0 0 2 0 3 MENTAL 0 0 2 0 0 0 0 2 1 0 23 0 1 17 0 46 MP 0 0 1 0 0 0 0 0 0 0 10 0 1 16 0 28 PERS OTHER 0 0 13 0 0 0 0 14 6 0 216 2 37 289 0 577 ROBBERY 0 0 0 0 0 0 0 0 0 0 3 0 0 4 0 7 TEL -HARASS 0 0 1 0 0 0 0 1 0 0 6 0 0 9 0 17 TOTAL MAJOR CRIMES 0 0 23 0 0 0 0 29 7 0 378 3 44 508 0 992 ADULT RAPE 0 0 0 0 0 0 0 0 0 0 2 0 1 5 0 8 CHILD ABUSE 0 0 0 0 0 0 0 0 0 0 2 0 0 3 0 5 COST INTFER 0 0 2 0 0 0 0 0 0 1 19 0 0 13 1 36 IND LIBERTY 0 0 0 0 0 0 0 0 0 0 3 0 0 1 0 4 RAPE/CHILD 0 0 0 0 0 0 0 0 0 0 1 0 0 3 0 4 RUNAWAY 0 0 2 0 0 0 0 1 2 0 34 0 1 41 0 81 SEX OTHER 0 0 1 0 0 0 0 1 0 0 7 0 0 5 0 14 SEX REGIS F 0 0 0 0 0 0 0 0 0 0 0 0 4 0 0 4 STALKING 0 0 0 0 0 0 0 0 0 0 0 0 0 4 0 4 SUSP PERSON 0 0 1 0 0 0 0 0 1 0 41 0 3 49 0 95 TOTAL SEX CRIMES 0 0 6 0 0 0 0 2 3 1 109 0 9 124 1 255 DRUG 0 0 1 0 0 0 0 1 0 0 25 0 7 26 0 60 TOTAL ITF 0 0 1 0 0 0 0 1 0 0 25 0 7 26 0 60 TRAFFIC 0 0 7 0 0 0 0 4 0 0 208 1 64 251 0 535 TOTAL TRAFFIC 0 0 7 0 0 0 0 4 0 0 208 1 64 251 0 535 TOTAL REPORTS RECEIVED 0 0 60 2 6 4 0 50 29 6 1,391 6 167 1,860 1 3,582 Printed 5/11/2016 7:56:57 AM Rpt003 Page 1 of 1 CAD Incidents by Cities (Only incidents handled by Spokane County Sheriff's Office) Date Range: 4/1/2016 to 4/30/2016 AH CH DP FC FF LAH LL ML MW Regional Intelligence Group 9 RF SCO SPA SPK SV WAV TOTALS CAD Incidents Self Initiated Incidents Drug Self Int (Patrol) Traffic Stops Traffic Stops (ARST/CIT/IN) TS (Warrants) Calls for Service Alarms Accidents Accidents (ARREST/CIT) Drug Calls DV DUI DUI (Arrest) Pursuits Suspicious Activity Vehicle Recovered 911 Abandon Line Shoplifting All Arrests (ARREST/CIT/IN) Crime Check Reports 39 190 254 17 32 79 152 4 O 0 0 0 11 47 66 0 2 16 20 0 1 0 1 0 7 111 102 13 O 1 1 0 O 10 3 3 O 0 0 0 10 2 26 227 84 18 3,744 7 724 4,864 1 10,207 3 0 15 156 15 5 1,299 2 634 1,501 0 3,897 0 0 0 0 0 0 3 0 2 6 0 11 O 0 1 56 3 4 528 0 245 763 0 1,724 0 0 1 29 1 1 177 0 82 332 0 661 O 0 0 1 1 0 16 0 10 6 0 36 7 2 11 71 69 13 2,445 5 90 3,363 1 6,310 O 0 0 1 6 1 111 0 0 90 0 211 0 0 1 1 3 0 150 0 18 201 0 390 O 0 0 0 0 0 9 0 0 7 0 16 1 0 0 0 0 0 0 1 1 0 12 0 0 51 0 66 0 O 0 0 0 0 0 0 2 1 2 81 1 3 63 0 153 O 0 0 0 0 0 0 0 0 0 2 0 2 15 0 19 O 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 6 15 26 2 1 1 0 20 9 0 523 0 46 647 0 1,296 3 0 0 0 0 0 0 0 0 0 23 0 8 28 0 62 O 27 10 5 1 0 1 8 5 0 168 0 6 244 0 475 O 0 1 0 0 0 0 0 0 0 2 0 0 58 0 61 7 17 28 2 0 0 1 36 3 1 296 1 111 542 0 1,045 O 0 20 0 4 2 0 17 15 4 464 1 8 591 1 1,127 Printed 5/11/2016 7:11:24 AM Rptool Page 1 of 1 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley Spokane Valley Dispatched Calls Regional Intelligence Group 9 February January March Apri May June July August September October November December — 2013 2014 2015 — 2016 January February March April May June July August September October November December 2013 2746 2383 2882 2928 3166 3195 3491 3529 3127 3016 2753 2773 2014 2702 2550 2992 2935 3369 3291 3847 3593 3279 3069 2715 2884 2015 2995 2658 3209 2971 3473 3639 3819 3817 3652 3552 2997 3110 2016 2966 2871 3230 3363 Printed 5/11/2016 8:02:08 AM Rpt007 Page 7 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 350 300 -- 250 - 200 150 100 - 50 - Regional Intelligence Group 9 Spokane Valley Person Crimes January February March April May June July August September October November December +� 2013 2014 2015 +� 2016 January February March April May June July August September October November December 2013 223 180 213 256 248 255 278 278 249 243 251 243 2014 270 225 265 273 280 274 335 331 323 286 290 279 2015 301 248 285 261 316 330 348 313 272 272 263 318 2016 306 299 342 275 Printed 5/11/2016 8:02:08 AM Rpt007 Page 16 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 1000 800 - 600 400 200 0 Regional Intelligence Group 9 Spokane Valley Property Crimes February Apri June August October December January March May July September November .� 2013 2014 2015 2016 January February March April May June July August September October November December 2013 717 599 729 671 634 634 697 710 695 817 710 689 2014 632 578 758 665 717 706 727 665 755 683 671 778 2015 706 675 644 586 633 636 686 709 700 733 603 787 2016 707 595 651 736 Printed 5/11/2016 8:02:08 AM Rpt007 Page 17 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 2500 2000 -- 1500 — 1000 500 0 Regional Intelligence Group 9 Spokane Valley Self initiated Incidents February Apri June August October December January March May July September November .� 2013 2014 2015 2016 January February March April May June July August September October November December 2013 1638 1881 2015 1696 1639 1745 2094 1682 1477 1766 1660 1512 2014 2126 1707 1831 1763 1899 1903 2096 1863 1826 1802 1794 1723 2015 1923 1795 2038 2001 1606 1838 1995 2003 1958 1965 1682 1699 2016 2168 1898 1858 1501 Printed 5/11/2016 8:02:08 AM Rpt007 Page 20 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 50 40 - 30 — 20 0 Regional Intelligence Group 9 Spokane Valley Crime Sex Crimes February April June August October December January March May July September November — 2013 2014 2015 +� 2016 January February March April May June July August September October November December 2013 24 23 26 21 44 41 36 37 32 29 33 38 2014 26 38 41 43 42 25 25 33 34 36 39 33 2015 36 36 26 23 42 27 45 32 22 25 21 29 2016 26 22 27 29 Printed 5/11/2016 8:02:08 AM Rpt007 Page 22 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 200 150 100 — 50 -- 0 Regional Intelligence Group 9 Spokane Valley Traffic Collisions February April June August October December January March May July September November emir 2013 2014 2015 2016 January February March April May June July August September October November December 2013 120 69 82 79 90 107 87 98 97 76 114 128 2014 100 105 83 65 103 82 93 90 105 112 116 95 2015 105 76 110 102 106 127 100 103 124 90 129 158 2016 132 76 110 111 Printed 5/11/2016 8:02:08 AM Rpt007 Page 27 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 2000 1500 1000 - 500 - 0 Regional Intelligence Group 9 Charge Count from Tickets: Spokane Valley February Apri June August October December January March May July September November — 2013 2014 2015 +� 2016 January February March April May June July August September October November December 2013 901 1086 1136 995 978 1226 1290 970 757 1078 948 827 2014 1216 1000 917 959 1130 1110 1242 998 1054 843 868 881 2015 985 895 1006 1054 762 843 985 1019 1124 954 825 866 2016 1547 1006 846 672 Printed 5/11/2016 8:02:08 AM Rpt007 Page 28 of 28 Francis 7 L E •Iid E Libery Lake Mission t 0 b L U 2 Commercial Burglary Low ▪ Medium ▪ High O 1 C 2 C 3 C 4+ 0.75 1.5 Miles � I Map Produced: 12 May 2016 2016 April Commercial Burglary Hotspots Prepared By: Regional Intelligence Group 9 Spokane County Sheriff Francis 7 m Go\umbba Mission b C b 2 2nd Hartson 1 t ct 10 Residential Burglary Low ▪ Medium ▪ High 0 1 C 2 C 3 0 4+ 0 0.75 1.5 Miles II I Map Produced: 12 May 2016 2016 April Residential Burglary Hotspots Prepared By: Regional Intelligence Group 9 Spokane County Sheriff Stolen Vehicles Low _ Medium = High �t c O 1 C 2 C 3 4+ 2016 March & April Stolen Vehicle Hotspots Prepared By: Regional Intelligence Group 9 Spokane County Sheriff F Wellesle E Go\umbra Welles! 0 aring 0 a ood L Eu Mirabeau M r\et a Mission Lake Mission u ntr ista 2nd Valle wa Shelley Lake 2 29t t 1st 10 37th 40th Be/4 !erre Vehicle Prowling Low ▪ Medium ▪ High O 1 C 2 C 3 C 4+ D 0.5 I Miles I � I Map Produced: 12 May 2016 2016 April Vehicle Prowling Hotspots Prepared By: Regional Intelligence Group 9 Spokane County Sheriff Francis Wellesle O Go\umbra orke'c E L rick Mirabeau E lid Knox M ont$omer C1)0 Mar\ea iber Lake Indiana Mission fission nt sta m 2nd Hartson PP b 16th 4th 8th Shelley Lake 29t 31st 10 37th 40th -(erre 0.75 1.5 Miles Map Produced: 12 May 2016 orpe 2016 April Traffic Collision Hotspots b E U 2 Traffic Collisions Low • Medium • O 1 O 2 C 3 O 4+ Medium Low High Prepared By: Regional Intelligence Group 9 Spokane County Sheriff Spokane �,. Valleyk PUBLIC WORKS DEPARTMENT MONTHLY REPORT April 2016 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION Contract Name Contractor Contract Amount Total Expended of Contract Expended Street Maintenance Poe Asphalt $1,366,663.00 $181,505.24 13.28% Street Sweeping AAA Sweeping $490,200.00 $146,527.81 29.89% Storm Drain Cleaning AAA Sweeping $189,990.00 $0.00 0.00% Snow Removal Poe Asphalt $70,000.00 $22,444.34 32.06% Landscaping Senske $57,878.00 $6,430.89 11.11% Weed Spraying Spokane Pro Care $19,400.00 $0.00 0.00% Emergency Traffic Control Senske $10,000.00 $2,460.95 24.61% Litter and Weed Control Geiger Work Crew $60,000.00 $4,147.00 6.91% State Highway Maintenance WSDOT $265,000.00 $84,269.09 31.80% Traffic Signals, Signs, Striping Spokane County $632,000.00 $130,853.85 20.70% Dead Animal Control Brad Southard $20,000.00 $4,365.00 21.83% * Budget estimates ** Does not include April 2016 — waiting on invoices * * * *Information in bold indicates updates 1 Citizen Requests • Submitted • In Progress Resolved 80 for Public Works - April 2016 70 60 50 40 30 20 10 , IIIIIIIIII , 1 1 0 Total Reques ts Misc Dead Animal Remov al Graffiti On City Propert Y Gravel Should ering Illicit Dischar ge Landsc aping ROW Report A Pothole Roadw ay Hazard Sign & Signal Reques ts — Storm Drainag e/Erosi on Street Sweepi ng Traffic Submitted 74 2 1 3 1 2 5 3 12 15 2 5 23 In Progress 6 0 0 0 0 0 1 0 3 0 0 1 1 Resolved 68 2 1 3 1 2 4 3 9 15 2 4 22 *Information in bold indicates updates 1 WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.qov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.orq/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STREET MAINTENANCE ACTIVITY The following is a summary of Public Works/Contractor maintenance activities in the City of Spokane Valley for April 2016: • AAA Sweeping continued with arterial maintenance sweeping and residential street sweeping. • AAA Sweeping began vectoring drywells, swale inlets and catch basins on arterials. • Geiger Work Crew began mowing dryland grass areas and continued with litter cleanup. • Poe Asphalt continued with shoulder grading, asphalt patches and made numerous concrete repairs throughout the city. • Cracksealing began on arterial and residential roadways. • Pothole patching. STORMWATER UTILITY The following is a summary of Stormwater Utility activities in the City of Spokane Valley for April 2016: • Continued design work for small works project located in and around the neighborhood of Bates Road and Rego Ct. • Reviewed design of stormwater retrofit possibilities with several CIP street and trail projects. • Renewed service contract for Weed Control Services. • Continued work on an internal review of the City's Stormwater Program to prepare for probable future audit by the State. • Continued work on various capital improvement projects, (see below). Due to oil price declines, revenues that would fund stormwater projects throughout the state, including the City, have been down and state funding budgets were cut during the last legislative session. • Grant agreements between the City and Ecology have been approved to move ahead for the following projects: o EW Effectiveness Study Development Phase 2 & 3 o 2015-2017 Biennial Stormwater Capacity Grants ($25,000) • Grant agreements between the City and Ecology have been put on delayed status for the following projects: o Sprague, University to Park Stormwater Improvements o Drywell Retrofit with Pavement Preservation Projects o Spokane Valley Regional Decant Facility, Phase III o Ponderosa Drive Stormwater Diversions o Havana Stormwater Diversions at 8th and 14th • A grant program funding stormwater design work across the state was also eliminated affecting the following projects: o Appleway Stormwater Improvements, Farr to University o Chester Creek Diversions *Information in bold indicates updates 2 CAPITAL PROJECTS *Oka iic .0.00 Val le) Public Works Projects Monthly Summary - Design & Construction April -2016 Street Projects 0155 Sullivan Rd W Bridge Replacement#4508 0166 Pines Rd. (SR27) & Grace Ave. Int Safety 0201 ITS Will Project- Phase 1 0207 Indiana & Evergreen Transit Access Imp 0221 McDonald Rd Diet (16th to Mission) 0234 Seth Woodard Sidewalk Improvements 0236 Fancher Road Bridge #3502 Joint Repair 0239 Bowdish Rd & 11th Ave. Sidewalk Street Preservation Projects 0226 Appleway Resurfacing, Park to Dishman Mi 0229 32nd Ave Preservation Project 0233 Broadway Ave Street Pres-Sullivto Moore 0235 NB Sullivan Rd. Pres (Spo Rvr-Flora Pit) 0240 Saltese Road Preservation Project Traffic Projects 0167 Citywide Safety Improvements 0222 Citywide Reflective Signal Back Plates 0228 Transportation Management Center Parks Projects 0227 Appleway S.U.P. - Pines to Evergreen 0237 Appleway Trail - Sullivan to Corbin FHWA - BR 06/27/14 HSIP 04/22/16 FHWA - CMAC 06/24/16 STA - FTA/NF 03/18/16 HSIP 05/20/16 CDBG COSY TIB - SP FHWA COSY COSV COSV COSV HSIP HSIP COSV 06/03/16 02/25/16 06/10/16 07/18/14 05/13/16 04/15/16 04/04/16 06/10/16 06/24/16 03/10/16 07/01/16 -STP(L 01/02/17 01/02/17 02/12/16 02/26/16 05/06/16 05/06/16 tbd tbd 08/05/16 08/26/16 07/31/15 08/21/15 tbd tbd Local Agency Work 100 95 95 100 95 30 100 5 70 0 0 0 0 0 0 0 10/05/16 10/01/16 12/31/16 12/31/16 12/31/16 12/31/16 06/01/16 12/31/16 80 0 12/31/17 100 0 12/31/16 75 0 12/31/16 33 0 12/31/16 15 0 12/31/16 100 0 100 80 0 96 07/31/16 03/01/19 12/31/15 $ 15,833,333 $ 733,086 $ 327,562 $ 85,000 $ 1,853,630 $ 389,987 $ 160,000 $ 506,342 $ 1,190,000 $ 1,570,000 $ 450,000 $ 65,834 $ 920,000 $ 503,424 $ 81,000 $ 45,000 FHWA - STP(L 01/12/18 02/02/18 2 0 12/31/18 $ 2,134,057 COSV 03/03/17 03/24/17 0 0 12/31/17 $ 2,130,000 Design Bid Estimated Total Project Proposed Open % Complete Construction Project # Design & Construction Projects Funding Ad Date Date PE I CN Completion Cost Street Projects 0155 Sullivan Rd W Bridge Replacement#4508 0166 Pines Rd. (SR27) & Grace Ave. Int Safety 0201 ITS Will Project- Phase 1 0207 Indiana & Evergreen Transit Access Imp 0221 McDonald Rd Diet (16th to Mission) 0234 Seth Woodard Sidewalk Improvements 0236 Fancher Road Bridge #3502 Joint Repair 0239 Bowdish Rd & 11th Ave. Sidewalk Street Preservation Projects 0226 Appleway Resurfacing, Park to Dishman Mi 0229 32nd Ave Preservation Project 0233 Broadway Ave Street Pres-Sullivto Moore 0235 NB Sullivan Rd. Pres (Spo Rvr-Flora Pit) 0240 Saltese Road Preservation Project Traffic Projects 0167 Citywide Safety Improvements 0222 Citywide Reflective Signal Back Plates 0228 Transportation Management Center Parks Projects 0227 Appleway S.U.P. - Pines to Evergreen 0237 Appleway Trail - Sullivan to Corbin FHWA - BR 06/27/14 HSIP 04/22/16 FHWA - CMAC 06/24/16 STA - FTA/NF 03/18/16 HSIP 05/20/16 CDBG COSY TIB - SP FHWA COSY COSV COSV COSV HSIP HSIP COSV 06/03/16 02/25/16 06/10/16 07/18/14 05/13/16 04/15/16 04/04/16 06/10/16 06/24/16 03/10/16 07/01/16 -STP(L 01/02/17 01/02/17 02/12/16 02/26/16 05/06/16 05/06/16 tbd tbd 08/05/16 08/26/16 07/31/15 08/21/15 tbd tbd Local Agency Work 100 95 95 100 95 30 100 5 70 0 0 0 0 0 0 0 10/05/16 10/01/16 12/31/16 12/31/16 12/31/16 12/31/16 06/01/16 12/31/16 80 0 12/31/17 100 0 12/31/16 75 0 12/31/16 33 0 12/31/16 15 0 12/31/16 100 0 100 80 0 96 07/31/16 03/01/19 12/31/15 $ 15,833,333 $ 733,086 $ 327,562 $ 85,000 $ 1,853,630 $ 389,987 $ 160,000 $ 506,342 $ 1,190,000 $ 1,570,000 $ 450,000 $ 65,834 $ 920,000 $ 503,424 $ 81,000 $ 45,000 FHWA - STP(L 01/12/18 02/02/18 2 0 12/31/18 $ 2,134,057 COSV 03/03/17 03/24/17 0 0 12/31/17 $ 2,130,000 Street Projects 0123 Mission Ave - Flora to Barker 0141 Sullivan & Euclid PCC 0142 Broadway @ Argonne/Mullan 0143 Barker Rd/BNSF Grade Separation 0205 Sprague/Barker Intersection Improvement 0223 Pines Rd Underpass @ BNSF &Trent 0238 Pines RD Mirabeau Parkway Intersection Stormwater Projects 0193 Effectiveness Study 0198 Sprague, Park to University LID 0199 Havana -Yale Diversion 0200 Ponderosa Surface Water Diversion FHWA - STP(L 08/15/15 FHWA - STP(L 12/31/17 02/17/17 FHWA - STP(L 08/31/16 FMSIB tbd tbd COSV 12/31/16 COSV COSV tbd TIB - UAP 04/15/16 05/06/16 Dept of Ecolo 06/30/17 Dept of Ecolo 03/01/16 Dept of Ecolo 10/31/16 Dept of Ecolo 10/31/16 *Information in bold indicates updates 3 15 80 90 0 5 0 90 50 30 35 35 12/31/17 12/31/16 06/30/17 11/30/17 10/31/17 10/31/17 917,700 175,260 276,301 720,000 51,619 10,000 446,338 $ 300,000 $ 20,000 $ 20,000 $ 20,000 Design Bid Estimated Total Project Complete Open % Complete Construction Project # Design Only Projects Funding Date Date PE Completion Cost Street Projects 0123 Mission Ave - Flora to Barker 0141 Sullivan & Euclid PCC 0142 Broadway @ Argonne/Mullan 0143 Barker Rd/BNSF Grade Separation 0205 Sprague/Barker Intersection Improvement 0223 Pines Rd Underpass @ BNSF &Trent 0238 Pines RD Mirabeau Parkway Intersection Stormwater Projects 0193 Effectiveness Study 0198 Sprague, Park to University LID 0199 Havana -Yale Diversion 0200 Ponderosa Surface Water Diversion FHWA - STP(L 08/15/15 FHWA - STP(L 12/31/17 02/17/17 FHWA - STP(L 08/31/16 FMSIB tbd tbd COSV 12/31/16 COSV COSV tbd TIB - UAP 04/15/16 05/06/16 Dept of Ecolo 06/30/17 Dept of Ecolo 03/01/16 Dept of Ecolo 10/31/16 Dept of Ecolo 10/31/16 *Information in bold indicates updates 3 15 80 90 0 5 0 90 50 30 35 35 12/31/17 12/31/16 06/30/17 11/30/17 10/31/17 10/31/17 917,700 175,260 276,301 720,000 51,619 10,000 446,338 $ 300,000 $ 20,000 $ 20,000 $ 20,000 TRAFFIC CIP Projects Staff continues to coordinate with traffic related design and study items as part of CIP projects. The installation of countdown pedestrian timers at traffic signals is on-going (weather permitting). The sign upgrades and bicycle route installations are underway (weather permitting). Specific Studies Staff is coordinating with WSDOT on the Henry Road IJR and the North Spokane Corridor (NSC) IJR. Staff is coordinating with WSDOT on the Pines/Grace intersection analysis and the Pines/Mirabeau Parkway design report, and is collecting data for the signal warrant analysis at Pines/Appleway Trail. Development Projects Reviewing traffic impact studies and letters for several projects and assisting Development Engineering with the Comprehensive Plan Update and the Mirabeau Sub -Area Study. PLANNING AND GRANTS Blake Road Sidewalk, 8th to Appleway Trail Public Works met with the neighborhood along Blake Road and marked out the sidewalks so people could see the impacts to their frontage. Comments were taken and a field report was completed for information to the City Council in February. Council met on March 1, 2016 and elected not to fund the Blake Road Sidewalk project. FMSIB Grant Funding The Freight Mobility Strategic Investment Board (FMSIB) issued a Call for Projects on February 3, 2016 for the allocation of state transportation funding for projects that improve the movement of products and goods. This grant program will provide funding beginning in 2017 on through 2021, with total funding of $18-$23 million statewide over the 5 -year period. Grant applications were submitted on March 14, 2016 for the Argonne Rd & 1-90 I/C Bridge Replacement Project for $891,000. USDOT 2016 FASTLANE and TIGER VIII Call for Projects The USDOT has issued a 2016 Call for Projects for two grant programs; the FASTLANE (Fostering Advancements in Shipping and Transportation for the Long-term Achievement of National Efficiencies) and the TIGER VIII (Transportation Investment Generating Economic Recovery) competitive grant programs. FASTLANE The USDOT is soliciting applications for $800 million in grants. The availability of the dedicated grants marks the first time in USDOT history that a program establishes broad, multiyear eligibilities for freight infrastructure, including intermodal projects across the country. Grant applications for the FASTLANE grant are due April 14, 2016. TIGER VIII The TIGER will fund $500M for transportation projects across the country under this eighth round. These capital funds will be for surface transportation infrastructure and will be awarded on a competitive basis for projects that will have a significant impact on the nation, a metropolitan area, or a region. Applications are due on April 29, 2016. *Information in bold indicates updates 4 Capital Programs and Community and Economic Development Staff are evaluating the grant criteria to determine which projects identified in the City's Transportation Improvement Plan and Comprehensive Plan would qualify for funding under the two grant programs. At the Council Workshop held on March 15th, 2016, staff made a presentation to the City Council outlining the two grant programs and staff project recommendations for each of the grant programs. Recommendation included the Barker Road\BNSF Grade Separation Project for both the TIGER and FASTLANE grant programs and for the Pines Road\BNSF Grade Separation Project for the FASTLANE grant program. At the workshop, Council authorized staff to hire a planning and engineering consultant to lead and provide final grant applications by their respective deadlines. Staff selected three consultants off the City's On -Call roster and hired DKS Associates on March 22, 2016. DKS reviewed the grant criteria and suggested that the City pursue the Barker Road\BNSF Grade Separation Project under TIGER and to submit a combined FASTLANE grant for both the Barker and Pines Road BNSF Grade Separation Projects. There are advantages if the City pursues a project requesting more than $25 M because the USDOT has various funding categories and projects over $25 M are considered large projects which may receive up to 80% of the total funding dollars of the grant program. Staff worked with DKS to complete the grant applications for submittal in April. *Information in bold indicates updates 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 24, 2016 Check all that apply: ❑ consent ❑ old business ® information ❑ admin. report AGENDA ITEM TITLE: Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session Broadway Avenue Street Preservation Project #0233 Sullivan Road to 200 feet east of Moore Road GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Council adopted the 2016-2021 Six Year Transportation Improvement Plan on June 23, 2015, Resolution #15-005, which included the 2016 Street Preservation Project; Info RCA on January 26, 2016 and Admin. Report on February 2, 2016 for the Amended 2016 Transportation Improvement Plan, which included this project as part of the 2016 Street Preservation Program. BACKGROUND: The Broadway Street Preservation project will place a two inch asphalt overlay on Broadway Avenue from Sullivan Road to 200 feet east of Moore Road. The project includes upgrading of ADA curb ramps; upgrading the Walmart Entrance signal by installing new conduit and connecting the signal to the Intelligent Transportation System (ITS) network. This project is funded with City Street Preservation funds. Public Works staff designed the project. Bids were advertised on May 6 and are scheduled to be opened on Friday, May 20. Council consideration for the award of this bid is currently scheduled for June 7. OPTIONS: Information Only RECOMMENDED ACTION OR MOTION: Information Only BUDGET/FINANCIAL IMPACTS: The total project budget is $550,000. Of this total, $50,000 will be paid out of Fund 302 for the ITS work and the remaining $500,000 will be funded from the Street Preservation Fund 311. There are sufficient funds in Funds 302 and 311 to cover the cost for this project. STAFF CONTACT: Craig Aldworth„ PE - Project Engineer Steve M. Worley, PE —Capital Improvement Program Manager Eric Guth, PE — Public Works Director ATTACHMENTS: Vicinity Map BRDAZwA-`t sTR�� Pg'€SEtevoriso►v Pio �c-T-